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LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE AGENDA NOVEMBER 24, 2014 - 6:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. DOVER HUMAN RELATIONS COMMISSION - REQUEST FOR AUTHORIZATION AND FUNDING TO ATTEND REV. DR. MARTIN LUTHER KING, JR. PRAYER BREAKFAST AND TO PLACE AN ADVERTISEMENT IN THE SOUVENIR BOOKLET 2. REPORT OF THE AD HOC FINANCIAL AND OPERATIONAL ADVISORY COMMITTEE 3. ADJOURNMENT BY 7:00 P.M. /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Agendas\2014\11-24-2014 LF&A.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

ACTION FORM PROCEEDING: Legislative, Finance, & Administration Committee AGENDA OF: 11-24-2014 DEPARTMENT OF ORIGIN: City Clerk’s Office DATE SUBMITTED: 11-18-2014 PREPARED BY: Denise L. Devine, City Clerk’s Office on behalf of Dover Human Relations Commission Chairman, Cecil C. Wilson SUBJECT: Dover Human Relations Commission Request for Authorization and Funding - 2015 Rev. Dr. Martin Luther King, Jr. Prayer Breakfast APPROVALS: City Council EXHIBITS: Prayer Breakfast Program and Correspondence Regarding Advertising Rates for the souvenir booklet EXPENDITURE REQUIRED: AMOUNT BUDGETED: $0 FUNDING SOURCE (Dept./Page in CIP & Budget): TIMETABLE: BACKGROUND AND ANALYSIS Annually, the Zeta Rho Lambda Chapter of the Alpha Phi Alpha Fraternity sponsors a Rev. Dr. Martin Luther King, Jr. Prayer Breakfast. During the October 28, 2014 Dover Human Relations Commission (DHRC) meeting, members discussed the possibility of attending the 2015 Dr. Martin Luther King, Jr. Prayer Breakfast on January 19, 2015 and placing an advertisement in the souvenir booklet. The donation cost per ticket for the Breakfast is $20.00 and the ad rates are, as follows: Full Page: $125.00 Half Page: $75.00 Quarter Page: $50.00 Patron List: $15.00 Additionally, the DHRC estimates that it would cost $25.00 - $50.00 for the ad layout and formatting to be performed by Windswept Enterprising. The FY 2014/2015 Council Budget for the DHRC is $0.00, since the DHRC no longer requires a contractual assistant to attend meetings or transcribe minutes. Therefore, recommendation of approval of this request will require the designation of a funding source. Chairman Wilson requests authorization and funding for DHRC members to attend the 2015 Rev. Dr. Martin Luther King, Jr. Prayer Breakfast and place an advertisement in the souvenir booklet, at a cost not to exceed $355.00, with the ad size and funding source to be determined by the Legislative, Finance, and Administration Committee. /dd S:\CAFS\11-24-2014 - LF&A - Authorization for DHRC Expenditure of Funds.wpd

32nd Annual Rev. Dr. Martin Luther King, Jr. Prayer Breakfast Monday Morning, January 19th, 2015 Doors Open at 07:00 A.M. Program Begins at 08:30 A.M. Featured Speaker Brother R. Anthony Miiis Eastern Region Vice President, Alpha Phi Alpha Fraternity, Inc. Modern Maturity Center 1121 Forrest Avenue Dover, Delaware Ticket Donation $20.00 For Tickets Contact th• Commltt- Chairman: Gregory A. Smith, 1!-Mall: galansmlthGcomcast.net

ALPHA PHI ALPHA FRATERNITY, INC. Zeta Rho Lambda Chapter - Dover, DE Post Office Box 1203 Dover, Delaware 19903 Key #249- Est. 1956 Eastern Region - Mid-Atlantic Association of Alpha Chapters - District VI - Area I www.zeta rho lam bda-apa.org l November 2014 Ronald L. Price President Dear Sir or Madam: Gregory A. Smith Vice President The Zeta Rho Lambda Chapter of Alpha Phi Alpha Fraternity, Incorporated will hold its 32°d Annual Dr. Martin Luther King, Jr., Prayer Breakfast on Monday, January 191h, 2015 at the Jayrick Hayes Treasurer Modern Maturity Center in Dover Delaware. Clyde B. Wallace This Prayer Breakfast began in the Fellowship Hall of Union Missionary Baptist Church, and has Corresponding Secretary been an inspiration for greater Dover and the surrounding communities ever since. Each year Anthony D. Morris since its inception, this marquee event has grown significantly, and now boasts an attendance of Recording Secretary nearly 800 people from the Greater Dover Community. Rev. John G. Moore, Sr. We would be honored to have your participation. In celebration of our chapter's 32"d MLK Chaplain Prayer Breakfast, we are publishing a first-class souvenir booklet with detailed information Greggory H. Sutton regarding the Prayer Breakfast, and Scholarship, our Fraternity, its purpose, scope, and future Editor to the Sphinx endeavors. If you share our commitment to sponsoring this inspirational celebration, please consider providing a donation. Your monetary donation(s) can be sent to our post office box. Mario Nelson Director of Membership The minimum donation(s) for placing advertisement(s) in our souvenir booklet are as follows: Mario Nelson Director of Education Inside Front/Back & Outside Back Cover $ 150.00 Already Purchased/Not Available Full Page $125.00 Jeffery L. Fleming Half Page $ 75.00 Par! iamentarian Quarter Page $ 50.00 Patron List $ 15.00 Nathaniel E. Williams Sergeant-at-Arms Please send all advertisements with your contribution to: Alpha Phi Alpha Fraternity Inc. P.O. Box 1203, Dover, DE 19903. You may also send it electronically to: flemjeffflem@yahoo.com. Make checks payable to Alpha Phi Alpha Fraternitv. Inc. If there are questions, please don't hesitate to contact us at (302) 670-0673 Mark S. Tillman Respectfully Yours 34rn General President s' /• (,_ /i ·--' R. Anthony Mills (..' :-. 7- •) 1.1,_~:~--- Eastern Region Vice President GREGORY A. SMITH, Chairman MLK Prayer Breakfast Committee Sean Meredith District YI Director Alpha Phi Alpha Mission Statement Alpha Phi Alpha Fraternity, Inc. develops leaders, promotes brotherhood and academic excellence, while providing service and advocacy for our communities.

Advertisement Request Form Name Title ------------------- ------------------- Address City _ _-_ -_ -_ -_--_- -- State _- _-_-_-_-_ -_-_-_- Telephone# _ _ _ _ _ _ _ _ Fax _ _ _ _ __ E-Mail Advertisement Information (You may send a Business Card and we'll assemble the ad) Color or Black/White Ad Please check Ad sizes __ N_o_t_A_v_a_il_ab_l_e__ Cover Pages $150.00 _ _ _ _ _ _ _ _Full Page $125.00 _ _ _ _ _ _ _ _Half Page $ 75.00 _ _ _ _ _ _ _ _Quarter Page $ 50.00 Patron List $ 15.00 Please Send Ad Listing(s) and Check(s) Payable to: Alpha Phi Alpha Fraternity, Inc. P.O. Box 1203 Dover, Delaware 19903 Send ads to us as soon as possible in order to make our Monday, 29 December 2014 printing deadline.