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REGULAR COUNCIL MEETING AGENDA NOVEMBER 10, 2014 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN PERZA AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF OCTOBER 27, 2014 2. PROCLAMATIONS A. GEOGRAPHIC INFORMATION SYSTEMS (GIS) DAY AND GEOGRAPHY AWARENESS WEEK B. PANCREATIC CANCER AWARENESS MONTH 3. UTILITY COMMITTEE REPORT - OCTOBER 27, 2014 A. DISPOSITION OF PUBLIC INFRASTRUCTURE TO KENT COUNTY - CENTRAL TRANSMISSION BYPASS NORTH (Committee recommended disposal of the referenced public infrastructure, and all easements necessary for the perpetual maintenance thereof, associated with the County's Central Transmission Bypass North project, to Kent County, subject to the final review of the undepreciated amount) * B. DEDICATION OF PRIVATE WALKWAY AS A PUBLIC WALKWAY - VILLAGE OF WESTOVER - MIFFLIN ROAD TO TRAFALGAR DRIVE (Committee recommended acceptance of the dedication of the existing concrete walkway and authorizing the City Manager to execute any documents necessary to ensure public funds can be used for future maintenance on the dedicated walkway)

Council Agenda - November 10, 2014 Page 2 * 4. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - OCTOBER 27, 2014 A. DISCUSSION - RESPONSIBILITIES AND REPORTING STRUCTURE FOR THE MAYOR AND CITY MANAGER AND CONTINUATION OF FULL-TIME STATUS FOR THE POSITION OF MAYOR (Committee action not required) B. UPDATE - CERTIFIED LOCAL GOVERNMENT APPLICATION (Committee action not required) * 5. MONTHLY REPORTS - SEPTEMBER 2014 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. ECONOMIC DEVELOPMENT OFFICE REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT * 6. QUARTERLY REVIEW OF CAPITAL INVESTMENT PLAN (CIP) (JULY, AUGUST, AND SEPTEMBER) 7. EVALUATION OF BIDS - LAKEVIEW DRIVE PUMP STATION REPLACEMENT (Staff recommends awarding the contract to A-Del Construction Co. for the City of Dover Lakeview Drive Pump Station Replacement Project, Bid #15-0010PW, for the amount of $407,350) 8. COUNCIL AND COMMITTEE MEETINGS - HOLIDAY SCHEDULE (Cancellation of December 22, 2014 Safety Advisory and Transportation; Utility; and Legislative, Finance, and Administration Committee Meetings and City Council Meeting. Consideration may also be given to declaring December 26, 2014 as a special holiday.) 9. COUNCIL MEMBERS’ ANNOUNCEMENTS /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2014\11-10-2014.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on October 27, 2014 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Slavin, and Mr. Hare. Mrs. Williams and Mr. Hutchison were absent. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, City Solicitor Rodriguez, and Mrs. McDowell. Fire Chief Carey was absent. Mayor Christiansen was also present (departed 7:38 p.m. and returned at 7:46 p.m.). OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance led by the Boy Scouts of America - Troop 903 - The Elk’s Lodge #1903. AGENDA ADDITIONS/DELETIONS Council President Bonar requested the deletion of Item #2B - Presentation of Certificate of Congratulations - Kraft Foods 50th Anniversary. Mr. Bonar noted that the Mayor would hand-deliver the certificate due to scheduling conflicts. Mr. Dixon moved for approval of the agenda as amended, seconded by Mr. Hare and unanimously carried. Mr. Hare moved for approval of the consent agenda as presented, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF OCTOBER 13, 2014 The Minutes of the Regular Council Meeting of October 13, 2014 were unanimously approved by motion of Mr. Hare, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. PRESENTATION - LEED GOLD CERTIFICATION - DOVER PUBLIC LIBRARY (DOUG MOSS) Ms. Margie Cyr, Director of the Dover Public Library, reminded members that when the New Public Library Steering Committee began putting together plans for the new library in 2008, it was made clear by the public that they wanted a library that was cost effective and responsible to the environment. To that end, she stated that they began the process of becoming LEED (Leadership in Energy and Environmental Design) Certified. She announced that the Dover Public Library had achieved a rating of LEED Gold Certification.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 2 Ms. Cyr introduced Mr. Douglas Moss, Chief Architect, Holzman Moss Bottino Architecture. Mr. Moss congratulated members of Council and City staff on achieving such a high honor, noting that the Certification was a substantial accomplishment for the City of Dover, as well as its citizens. He advised members that the City was able to attain the level of LEED Gold Certification because a savings of 35% was realized over a normal building the same size, as well as a 43% savings in potable water usage, and over 90% savings for water irrigation used around the building. He indicated that over 316 tons of material was diverted from the landfills due to the manner in which materials were recycled during the construction process. In addition, Mr. Moss stated that there was natural ventilation, with over 30% of outside air being used in the building. He stated that these measures, as well as several others, resulted in providing the citizens of Dover an extraordinary building that would last for 50-100 years. Mr. Gregg Moore, Becker Morgan Group, stated that, as President of the Downtown Dover Partnership, he was proud of the new Dover Public Library since it was the biggest project that had been undertaken to help energize downtown Dover. He noted that the building had ample meeting space, which provided another opportunity to bring the community to the downtown area. Mr. Moore stated that another advantage was the geothermal well system for the building, located under the rear parking lot. Ms. Cyr presented the Mayor and Council President with the LEED Gold Certification and thanked all members of City Council for their support during the construction years of the new library. Council President Bonar stated that the new library was the largest single project that the City had undertaken, aside from the Calpine/Garrison Oak Technology Center. He advised members that he was recently advised by his neighbors that the library was one of the reasons they chose to move to Dover (from Manhattan). Mr. Bonar thanked Ms. Cyr for the work she had done in making the new library a success. PUBLIC HEARING/FINAL READING - PROPOSED ORDINANCE #2014-18 WITH STAFF AMENDMENT #1 (SA#1) During the Regular City Council Meeting of October 13, 2014, the public hearing and final reading of Proposed Ordinance #2014-18 with Staff Amendment #1 (SA#1) was deferred in order for staff to bring an amendment forward (SA#1). Mrs. Ann Marie Townshend, Director of Planning and Community Development, explained that the proposal would amend Appendix B - Zoning, Article 3 - District Regulations, Section 24 - Planned Neighborhood Design Option (PND), Subsection 24.62 - Buffers and Article 4 - Zoning Bulk and Parking Regulations, Sections 4.10 and 4.11 by eliminating the 40-foot buffer around the perimeter of the development and reducing the front and rear setbacks. Staff Amendment #1 would provide for retroactivity of the new provisions to previously approved developments. The Planning Commission recommended approval of the proposed amendments. Mr. Slavin moved that the Final Reading of the proposed zoning text amendment be acknowledged by title only, seconded by Mr. Dixon and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of August 25, 2014.)

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 3 Council President Bonar declared the hearing open. Mr. John Paradee, of the law firm Prickett, Jones and Elliott, P.A., 11 N. State Street, indicated his support for Proposed Ordinance #2014-18 with SA#1 and his appreciation for the work done by staff. He felt that the proposed amendments would enhance project design flexibility, which was the intent of the PND ordinance. In addition, he felt that the proposed amendments would alleviate some of the concerns that had been raised, explaining that currently property owners were prohibited from using part of their property due to the 40-foot buffer requirement and had very little incentive to maintain the property. Mr. Paradee reminded members that a substantial amount of flexibility would remain with the Planning Commission for PND projects, and particular requirements could be imposed where circumstances warrant. He stated that the setback had been too restrictive and the product that the market demands was incapable of fitting within the footprint. For these reasons, Mr. Paradee urged members of City Council to adopt the proposed ordinance. At the request of Mr. Lynn, Mr. Paradee stated that an example of a subdivision where proposed amendments would have made a difference was the Clearview Meadow Subdivision. He advised members that this project went into bankruptcy because the developer was unable to market it as it was currently designed and improved. Mr. Paradee stated that his client purchased the project out of bankruptcy and immediately ran into the same problem as the previous owners. He explained that the basic problem was that the footprint was too narrow, shallow, and restrictive to allow for flexibility in design. Mr. Paradee reminded members that the Dover Code currently required a buffer between residential and commercial properties in areas where a buffer would be appropriate. There being no one else wishing to speak during the public hearing, Council President Bonar declared the hearing closed. Mr. Hare moved for adoption of Staff Amendment #1 (SA#1), seconded by Mr. Dixon and carried by a unanimous roll call vote (Williams and Hutchison absent). Mr. Hare moved for adoption of the proposed ordinance as amended by SA#1, seconded by Mr. Anderson, and by a unanimous roll call vote (Williams and Hutchison absent), Council adopted Ordinance #2014-18, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Appendix B - Zoning, Article 3 - District Regulations, Section 24 - Planned Neighborhood Design Option (PND), Subsection 24.62 - Buffers, of the Dover Code be amended by deleting it in its entirety and re-designating the remaining Subsections accordingly. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 4 - Zoning Bulk and Parking Regulations, Section 4.10 of the Dover Code be amended to read as follows:

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 4 Section 4.10. R-20, R-15, R-10, R-8, RM-1, RM-2 planned neighborhood design option and recreation and open space zone (ROS). Bulk and parking standards for PND within the following zones: R-20, R-15, R-10, R-8, RM- 1, RM-2, as well as Bulk and Parking Standards for the ROS zone are as follows: One-Family One-Family Detached Lot Line Duplex Multiplex Dwellings Dwellings Dwellings Dwellings Minimum requirements per dwelling unit: Lot area (sq. ft.) 7,500 6,000 4,500 4,000 Lot width (ft.) 70 65 40 Lot depth (ft.) 100 90 100 Off-street parking spaces 2 2 2 2 Minimum requirements per building: Front yard (ft.) 15 20 15 30 Minimum side yard (ft.) 8 — — 10 Total side yards (ft.) 20 30 10 30 Rear yard (ft.) 20 40 20 20 Lot width (ft.) 80 Lot depth (ft.) 80 Maximum permitted: Building height Stories 2½ 2 2½ 3 Feet 35 24 35 35 Lot coverage 40% 45% 45% 50% Number of dwelling units per building 1 1 2 5 BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 4 - Zoning Bulk and Parking Regulations, Subsection 4.11 of the Dover Code be amended to read as follows: Section 4.11. R-20, R-15, R-10, R-8, RM-1, RM-2 planned neighborhood design option and recreation and open space zone (ROS). Bulk and parking standards for PND within the following zones: R-20, R-15, R-10, R-8, RM-1 and RM-2, as well as Bulk and Parking Standards for the ROS zone are as follows:

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 5 Patio Houses Townhouses Garden Apts. Minimum requirements per dwelling unit: Minimum average lot area (sq. ft.) 3,500 2,200 1,800 Minimum lot area (sq. ft.) 3,000 2,000 1,800 Lot width (ft.) 40 22 Lot depth (ft.) 70 80 Off-street parking spaces 2 2 2 Minimum requirements per building: Lot area 1 acre Lot width (ft.) 100 Lot depth (ft.) 125 Building setback From street (ft.) 15 20 50 From property line (ft.) — 10 50 Building spacing — 30 50 Patio area 60% Patio dimension (ft.) 20 Maximum permitted: Building height Feet 24 35 35 Stories 2 3 2 Lot coverage 60% 75% 60% Average No. of dwelling units per building 1 8 24 BE IT FURTHER ORDAINED: That the provisions of this ordinance shall be retroactive to developments previously approved by the Planning Commission that utilize the Planned Neighborhood Design Option (PND) provisions of Section 24. ADOPTED: OCTOBER 27, 2014 PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE - PROPERTY LOCATED AT 1370 COLLEGE ROAD, OWNED BY SARAH E. JONES A public hearing was duly advertised for this time and place to consider a violation of the Dangerous Building Ordinance at 1370 College Road, owned by Sarah E. Jones. The property consisted of a two (2) story, wood-framed, single-family home. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the structure was registered as a vacant building on November 8, 2013 and that on May 8, 2014, the property was found to be unsecured with numerous exterior and interior code violations. She noted that there had been 11 code enforcement cases since 2008 related to the property and that the utilities were terminated on July 10, 2014. On August 18, 2014, after several reinspections of the property, with no corrections being made to the code violations and no active utilities, the structure was condemned as unfit for human occupancy. Mrs. Townshend stated that the structure currently remained unoccupied, with no active utility services and in a serious state of disrepair. She indicated that $200.00 was owed for code enforcement citations against the property and $7,163.85 for delinquent property taxes on properties owned by the owner, $526.80 of which was due on this particular property.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 6 Mrs. Townshend provided a chronological history and presentation on the conditions of the house located at 1370 College Road (Exhibit #1). Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property to be repaired or demolished by November 27, 2014 by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council and 4) order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Responding to Mr. Lynn, Mrs. Townshend stated that a member of the owner’s family contacted City staff last week and requested additional time. Council President Bonar declared the public hearing open. Mr. Dwayne Jones, 1290 West State College Road, advised members that his mother owned the property and requested that City Council delay declaring the building dangerous. He explained that his mother had a brain aneurism a year ago, which resulted in financial difficulties. He recently contacted other family members who had agreed to assist him in making the necessary repairs to the property. In response to Mr. Anderson, Mr. Jones requested an additional six (6) months to complete the repairs. He stated that prior to his mother becoming ill, they had begun to make repairs and noted that, as depicted in the pictures, half of the house had been gutted. He felt confident that the repairs to the interior of the structure could be completed within six (6) months. There being no one else present wishing to speak during the public hearing, Council President Bonar declared the public hearing closed. Responding to Mr. Lynn, Mrs. Townshend stated that although there were other houses in the vicinity of this property, they were not particularly close enough to be endangered, should there be a fire at the property. She confirmed that the property had been secured and Chief Bernat stated that he was not aware of any criminal activity at this property. In response to Mr. Perza, Mrs. Townshend reminded members that a family member had contacted staff last week and was advised that staff could not grant the request for additional time and that such approval could only be granted by City Council. Mr. Anderson moved to approve staff’s recommendation, with a proviso that the date for ordering the property repaired or demolished be March 27, 2015, with a review in two (2) months (December 27, 2014) to ensure progress is being made. The motion was seconded by Mr. Lynn.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 7 Mr. Hare suggested that the owner consider making the easy fixes a priority, such as cleaning up the exterior of the property, removing trash, etc. Mr. Jones indicated his agreement in fulfilling the request. Mrs. Townshend noted that members of City Council typically cancel the second meeting in December; therefore, she suggested that the review be moved from December 27, 2014 to January 12, 2015. In response to Mr. Perza regarding staff’s recommendation, Mrs. Townshend stated that if work were started and continued to be actively made on repairing the property, staff would not take action to demolish the structure. Responding to Mr. Lynn, Mrs. Townshend stated that although monies are owed to the City, since the “clean hands” ordinance was amended, the owners of a dangerous building would be able to obtain a building permit. However, they would not be permitted to obtain a rental permit. The motion to: 1) declare this building and all accessory structures on this property dangerous; 2) order the property to be repaired or demolished by November 27, 2014 (date revised) by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council and 4) order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner, with a proviso that the date for ordering the property repaired or demolished be March 27, 2015 with a review in two (2) months to ensure progress is being made, was carried by a roll call vote of six (6) yes (Anderson, Dixon, Lynn, Slavin, Hare, and Bonar), one (1) no (Perza), and two (2) absent (Williams and Hutchison). PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - OCTOBER 13, 2014 The Parks, Recreation, and Community Enhancement Committee met on October 13, 2014 with Chairman Dixon presiding. Update - Recreation Needs Assessment Mrs. Ann Marie Townshend, Director of Planning and Community Development, provided members with the displays that were utilized during the public workshops. She advised members that three (3) public workshops were held for the Recreation Needs Assessment and that, although no one attended the first two (2) workshops, the third workshop was well attended. Mrs. Townshend reviewed the map on display that depicted the walk and bicycle zones in the larger parks and noted that the majority of the residential areas in the City of Dover, there are recreational resources situated in close proximity to residents. She reminded members that a survey was conducted and that to date, there

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 8 have been 429 responses. She stated that Wednesday, October 15, 2014, is the last day the survey will be available for the public at which time, staff will gather the data from the survey and then develop recommendations based on that data. Mrs. Townshend stated it is her hope to have a solid draft in December to be presented to the Committee and that additional workshops be held in early January to allow for public feedback and then in February/March a final recommendation be presented for adoption. Mrs. Townshend relayed appreciation for the work provided by Ms. Carolyn Courtney, noting that she has been responsible for much of the work involved with his project, including all public relations, completion of survey, etc. Responding to Mr. Hutchison, Mrs. Townshend stated that the survey data will be combed through to determine those responses submitted by City of Dover residents and those who reside outside of the City limits. Mr. Hutchison requested that Staff provide a comprehensive breakdown of all recreation provided to include what is provided by the State of Delaware (in Kent County), Kent County, Boys and Girls Club, local churches, schools, etc. Benchmarks Established for the Economic Development Office Mr. Bill Neaton, Economic Development Director, reviewed the benchmarks and results that were established for the Economic Development Office, which includes the Downtown Dover Partnership (DDP), Downtown Dover Business Growth, and City-Wide Economic Development. Mr. Neaton announced that he was just recently elected the Executive Director of the DDP. At his request, Mr. Ed Perez, Downtown Coordinator, reviewed the benchmarks related to the DDP. Referring to the number of new businesses in the downtown target area, he noted that the report reflects four (4) new businesses; however, since its printing, there have been two (2) additional new businesses for a total of six (6) and eight (8) new jobs. Of the six (6) new businesses, four (4) are minority/women owned businesses. Mr. Perez referred to the strategic objective: Advance Initiatives of the Downtown Dover Partnership - Develop a recruitment strategy to attract new business to downtown with the assistance of the Recruitment Subcommittee of the Economic Development Committee. He stated that although this is an ongoing project, the DDP is a part of the Kent County “Open for Business”, which is a group of economic development network partners, such as the Small Business Administration, DDP, Economic Development Office, USDA, Delaware State University, Del Tech, Kent County Executive Director, Score, etc., with the Chamber of Commerce serving as the lead. This project gives an opportunity for individuals wishing to establish a business, to seek resources at a “one-stop shop”. To date, there have been 12

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 9 inquiries regarding a desire to open small businesses. He explained that although this does not necessarily mean that there will be 12 additional businesses, it does mean that meetings were held with 12 individuals who have a concept, and are either looking for space, financing, technical assistance in putting their business together, etc. In addition, he stated that the DDP is a part of the Kent County Network Group that established the Annual Summit. Mr. Perez stated that the DDP continues to update the marketing brochure which includes a current vacant property list and a map of the downtown district and is made available on the DDP Website. Mr. Neaton advised members that recently, he and the Mayor met with individuals interested in property in the downtown area. He had requested that the vacant property list be updated and was pleasantly surprised that there were only a few store fronts that remain available, noting that downtown Dover is beginning to revitalize. It was his feeling that this is the result of a very active Merchants Committee that is a part of the DDP. As a part of DDP’s support to NCALL, Mr. Perez assured members that information and support is continuously being provided to NCALL for the “Restoring Central Dover” initiative. The DDP is currently involved with the Positive Outcome and Strong Community Subcommittees and just completed the final phase of the plan that will be reviewed and submitted for a grant. Responding to Mr. Hutchison’s question to Mr. Perez regarding the Loockerman Exchange and the old Library location, Mayor Christiansen stated that there are two (2) possibilities for the use of the Loockerman Exchange, one (1) of which is contingent upon the State of Delaware awarding grant money to Main Street and the other is the development of upscale student housing, explaining that the owner of that property has met with individuals who are interested in such a concept. In response to Mr. Hutchison regarding E-Z Pass, Mr. Neaton stated that he is in contact with Ms. Susan Forrester-Coates who is the TransCore Manager for E-Z Pass and reported that E-Z Pass is pleased with their facility in the downtown area. He noted that there are 85 employees and that there have been no parking problems. He noted that they have relayed some security concerns; however, he assured members that he, along with the Mayor and Police Chief, will be meeting with Ms. Forester-Coats to resolve these issues. Mr. Perez advised members that since E-Z Pass moved to downtown, other businesses have seen a spike in their sales volume. Mr. Caldwell relayed his pleasure with the business growth that has occurred in the downtown area over the past year and hopes that these efforts will continue in the future.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 10 In response to Mr. Anderson regarding the 2013-2014 results in the number of businesses opened in the Downtown Target Area, Mr. Perez explained that there were 15 new businesses that were open last year and that 24 jobs were created. Of those businesses, six (6) were minority owned and 11 were women owned, and seven (7) were of the service category, three (3) were of the retail category, and one (1) restaurant. During this same reporting period, he stated that there were ten (10) businesses that closed, which resulted in a net of five (5) additional businesses in the downtown target area. He explained that of those ten (10) businesses, there were over 27 employees and that some of these businesses were in operation for over 20 years (Simon’s Bridal Shoppe, Delaware Made, For Dreamers Gallery, and W.T. Smithers). Mr. Neaton advised members that at the request of Mr. Hutchison, the Economic Development Office created a Development Incentives Awarded Report. He stated that over the last five (5) years, there have been 45 incentive packages were issued varying from facade grants to tax abatements to impact fee waivers, etc. He noted that there was concern that incentive packages were being provided and then the business would close and there would be no return to the City for providing the incentives. As reflected in the report, he stated that none of those businesses that were provided an incentive have closed, which is an indication that the incentive packages are working as planned and as such, he urged their continuation. Review of Draft Downtown Development District Application and Proposed Resolution No. 2014-13 in Support of Application for Designation as a Downtown Development District Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the Delaware General Assembly enacted the Downtown Development District Act in June 2014. She explained that under this law, the Governor will designate three (3) Downtown Development Districts in the first round of designations, one (1) from each county. Development projects within designated Districts will be eligible for a 20% rebate for project costs over $25,000. She noted that the City of Dover is well positioned to submit a successful application for Downtown Development District designation, since the City has several redevelopment incentives in place. In addition, the City has two (2) master plan documents: The Dover Transit Center Neighborhood Plan and Design Book; and Restoring Central Dover, that complement each other in support of revitalizing the downtown. Mrs. Townshend reminded members that staff had previously submitted the proposed District boundary and some proposed incentives that would be enacted if the City is designated as a Downtown Development District. She noted that the Downtown Development District application is due on November 1, 2014 and that although a draft application was provided to members for their review, staff will continue to refine the application prior to its presentation to City Council for approval during their Regular Meeting of October 27, 2014.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 11 Mrs. Townshend explained that there are three (3) components of the application for designation as a District, as follows: 1) the need and impact of the District designation, accounting for 50% of the consideration given to scoring each application; 2) the quality of the District Plan, accounting for 30% of the consideration given to scoring each application; and 3) the quality of the local incentives offered, accounting for 20% of the consideration given to scoring each application. Mrs. Townshend briefly reviewed the application as well as the numerous attachments that will be submitted. She distributed Attachment #2 of the application - Documentation of Need and Impact (Photographs) which was not included in the packet submitted to the committee, which will also be made a part of the Downtown Development District Application. Although Attachment #5 of the application - Letters of Support also was not included in the packet, she advised members that several letters have been received and that additional letters are anticipated, assuring members that they will be included in the presentation to City Council on October 27, 2014. Mrs. Townshend explained that once the application is submitted, the City will be bound to its contents. As an example, she explained that if the City includes an incentive that would provide a business license fee waiver for new businesses for three (3) years, the City cannot make any change to this incentive. She stated that if a Downtown Development District is designated for the City, and the City does not comply with the plan and does not follow through on incentives, the designation can be rescinded. Therefore, she stated that this application will result in a commitment from the City of Dover and require Code amendments. Members were provided Proposed Resolution No. 2014-13 for their review and recommendation. Mrs. Townshend advised members that such a Resolution is required to be submitted with the application that indicates the local government’s desire to apply for the designation as a District, and the local government’s willingness to adhere to the District Plan and the Local Incentives for the duration of the District designation. Staff recommended endorsement of the Draft Downtown Development District application, acknowledging that staff will continue to refine the application prior to final presentation to City Council, and adoption of Resolution No. 2014-13 as submitted. Mr. Hutchison relayed his support for the application and the desire to address home ownership, which he has been concerned for several years. He felt that the designation will help in this regard. Responding, Mrs. Townshend stated that there are partners that will also help such as Habitat for Humanity, Dover Housing Authority, etc. She also noted that with the CDBG Program, the proposed Consolidated Plan would allow, for purchases within the Downtown Development

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 12 District, down payment assistance and rehabilitation, explaining that a new property owner wishing to purchase property could obtain down payment assistance as well as rehabilitation funds from the City, noting that several properties in the area are in need of maintenance. Mr. Anderson thanked Staff for the work conducted on the project and Chairman Dixon for championing the Wells Fargo Grant, noting that the $90,000 has been helpful and an enormous value to the City. Noting that the designation will require the adoption of ordinances and that staff proposes their consideration in the Spring of 2015, he questioned if members would be committed to the language contained in the draft ordinances. Responding, Mrs. Townshend stated that the proposed Resolution is what is required to be adopted by City Council on October 27, 2014; however, in terms of any proposed ordinances, which are primarily related to the incentives, she stated that it is hoped to have them in place by the Spring of 2015. In order to do so, she stated that staff will begin drafting the proposed ordinances once the application is submitted and expects that they will be presented to members for their review and recommendation beginning in January 2015. In response to Mr. Anderson regarding the backlog in housing rehabilitation due to the decline in federal support, Mrs. Townshend stated that the City could provide some assistance in this matter through the rebates available through the Downtown Development District Program, although the first $25,000 would be out of pocket. She stated that other alternatives would be from the next phase of the Wells Fargo Foundation since housing rehabilitation is under funded. It is anticipated that the Steering Committee will continue under the leadership of NCALL and that the next grant application would provide funds for housing rehabilitation. She also noted that within the Restoring Central Dover Plan, there are different plans such as a volunteer based repair programs that have been successful in other locations and that Milford Housing has indicated an interest to work with the City on this a program. As a result, she felt confident that with the implementation of Restoring Central Dover, there will be other resources the City can investigate, explaining that the rebate provided under the Downtown Development District Program is only one of those resources. Responding to Mr. Anderson, Mrs. Townshend stated that it is anticipated that the Restoring Central Dover Plan will be finalized within the next two (2) months, noting that a draft was just recently submitted. Mrs. Horsey noted that according to Map #2B - Downtown Development District with the Land Development Plan per the 2008 Comprehensive Plan, there is a lot of mixed use within those boundaries and questioned if it would be desirable. Responding, Mrs. Townshend explained that Map #2B reflects the adopted Comprehensive Plan. She stated that Staff anticipates some degree of flexibility in zoning so that the strong residential area does show as medium density residential

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 13 and the areas where there are a mix of uses. She felt as more planning has been done in the downtown area and as the Comprehensive Plan is updated, this area will be reviewed to determine the best way to move forward. Mrs. Townshend relayed her appreciation for those employees who have assisted in bringing this matter forward, Mr. Bill Cook, Planner I, and Mr. Jeremy Gibb, GIS Technician, who had dedicated a lot of their time to this project. The Committee recommended approval of staff’s recommendation for the endorsement of the Draft Downtown Development District application, acknowledging that staff will continue to refine the application prior to its final presentation to City Council and adoption of Resolution No. 2014-13, as submitted. [Clerk’s Office Note: Subsequent to the meeting, Mrs. Townshend submitted a revised Downtown Development District application for presentation to City Council during the regular meeting of October 27, 2014]. During the City Council meeting of October 27, 2014, Mrs. Townshend noted that a revised application had been provided to members as an attachment to the Parks, Recreation, and Community Enhancement Committee Report. As mentioned during the Committee meeting, staff had since obtained letters of support and completed refining the application. She reminded members that the Delaware Downtown Development District Program initiative was adopted by the State of Delaware and would allow the Governor to designate three (3) Downtown Development Districts in the first year of the program and that $7M was allocated in the State’s approved budget for the current fiscal year for incentives within the designated downtown development districts. The City would be competing with other municipalities in Kent County, since there would be one (1) designated district from each county. Mrs. Townshend reminded members that there were three (3) components of the application for designation as a District and briefly reviewed the City’s application contents. Noting that the demonstrated need and impact of the District designation would account for 50% of the consideration given to scoring each application, she stated that demographic information, crime data, vacant and dangerous buildings, vacant lots, etc. was considered, along with the impact that could be realized. She explained that the City’s partnership with the Downtown Dover Partnership (DDP) would prove beneficial, as well as the City’s relationship with the National Council on Life and Labor Research (NCALL), who was leading the Restoring Central Dover Plan, which was being funded through the Wells Fargo Foundation. She felt confident that the City demonstrated both the need and impact. Mrs. Townshend noted that the quality of the District Plan would account for 30% of the consideration given to scoring each application. The City had included two (2) planning documents: 1) Dover Transit Center Neighborhood Plan and Design Book, which was completed in 2011 and used as the basis for North Street improvements that were completed during the past year; and 2) Restoring Central Dover Plan - Vision for Vitality, which was the Plan resulting from a Wells Fargo Foundation Grant to NCALL, explaining that the City participated in assisting to fund

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 14 that grant. She advised members that the Restoring Central Dover Plan was in its final draft form, the steering committee had been very active, and NCALL had been a great leader, which had resulted in a lot of momentum coming from this process into the implementation phase. Mrs. Townshend stated that, last week, NCALL, on behalf of the steering committee, submitted an application to the Wells Fargo Foundation for a $750,000 implementation grant. If the City were successful in obtaining the Downtown Development District designation, she stated that the Wells Fargo Foundation grant would further leverage the funding that would come into the City. Mrs. Townshend noted that the quality of the local incentives would account for 20% of the consideration given to scoring each application. She advised members that the application included the incentives currently offered by the City, such as the building permit waivers, impact fee waivers, and tax abatement on the value of improvement for a period of ten (10) years. In addition, she stated that the City had several residential incentives, including a tax waiver for owner-occupied residential uses, as well as a first-time homebuyer real estate transfer tax exemption and transfer tax abatement to the sellers of property being sold to owners who will be occupying the home. She noted that these incentives were currently offered only for those properties within a defined area and, under the Downtown Development District Program, the City would consider expansion to properties within the entire district boundary. As added incentives, Mrs. Townshend stated that staff would draft ordinances proposing to waive business license fees for new businesses for a period of three (3) years and an ordinance that would allow for a rebate of 50% of the real estate transfer tax for properties that are sold and then developed, which would be made available upon Certificate of Occupancy. In addition to these incentives offered by the City, she explained that the DDP would provide some architectural services for businesses coming into an existing tenant space that had code issues. Mrs. Townshend thanked Mr. Bill Cook, Planner I, and Mr. Jeremy Gibb, GIS Technician, for their work on this project, specifically the mapping, data gathering, and demographics. She noted that the application was due during the current week and stated her hope for endorsement of the application and adoption of Resolution No. 2014-13 by City Council. Responding to Mr. Perza, Mrs. Townshend stated that since only one (1) municipality from each county would be awarded the designation, there was a possibility that another town could receive it; however, she noted that the City could re-apply the following year. She advised members that if the City were awarded the designation, it would not receive monies directly, explaining that the designation would allow for a developer, building, or property owner to apply to the State for a rebate of up to 20% of development costs. Being optimistic, she stated staff’s plan would be to prepare draft ordinances to present to the appropriate committee in late January 2015. By the time the ordinance would be presented to Council for final action, she stated that the City would know whether or not the designation was awarded to the City. Even if the designation were not awarded to the City, Mrs. Townshend suggested that there may be a desire to move forward with adoption of the ordinances, since they could help to spur business growth and redevelopment in the downtown area.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 15 Mr. Lynn moved to approve the Committee’s recommendation for the endorsement of the Draft Downtown Development District application, acknowledging that staff continued to refine the application prior to its final presentation to City Council, and adoption of Resolution No. 2014-13 as submitted. The motion was seconded by Mr. Slavin. Mr. Anderson thanked staff for the tremendous job done on this application and relayed confidence in the City receiving the designation. Regardless of such designation, he felt that the details and plans would be good for the City and that the City should continue to move forward in making improvements for the residents of Dover, as well as the business community. Council President Bonar stated he was an advocate for the City receiving monies from the State, noting that often times such funds are provided to areas in New Castle and Sussex Counties. The motion to approve the Committee’s recommendation was carried by a unanimous roll call vote (Williams and Hutchison absent) and Council adopted Resolution No. 2014-13, as follows: A RESOLUTION IN SUPPORT OF APPLICATION FOR DESIGNATION AS A DOWNTOWN DEVELOPMENT DISTRICT WHEREAS, under the Downtown Development Districts Act, 22 Del.C. §§ 1901 et seq. (the "Act"), the State of Delaware may designate districts within Delaware's cities, towns, and unincorporated areas that will qualify for significant development incentives and other State benefits; and WHEREAS, these districts are known as Downtown Development Districts ("Districts"); and WHEREAS, the State is accepting applications for the designation of the initial round of Districts, with such applications being due on November 1, 2014; and WHEREAS, under the Act, each applicant must submit a plan that includes the boundaries of, and a detailed planning and development strategy for, the proposed District (the "District Plan"); and WHEREAS, under the Act, each applicant must also propose incentives that address local economic and community conditions, and that will help achieve the purposes set forth in the Act (the "Local Incentives"); and WHEREAS, if an application is successful and the City receives District designation, the District Plan and Local Incentives proposed by an applicant shall be binding upon the applicant; and WHEREAS, the incentives associated with designation as a Downtown Development District would greatly benefit current and future residents, businesses, non-profit organizations, and others within the City of Dover; and WHEREAS, the City Council of the City of Dover strongly believes that it is in the best interest of the City of Dover to apply for District designation.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 16 NOW THEREFORE, BE IT RESOLVED THAT: 1. The City Council supports the Application for Designation as a Downtown Development District prepared by the Dover Planning Office and dated October 27, 2014 (the "Application"); and 2. The City of Dover is authorized to appoint a District administrator (the "Administrator") to file the Application on behalf of the City, and to provide such other documents and information as may be necessary or desirable in connection with the Application; and 3. If the Application is successful and the City of Dover receives notice that it has been selected for designation as a District: a. The City shall adhere to the District Plan and the Local Incentives contained in the Application for the duration of the District designation; and b. The Administrator, or his or her designee(s), is authorized to execute such documents and enter into such agreements as may be necessary or desirable in connection with the Downtown Development Districts program and the rights and obligations of the City of Dover thereunder; and c. The Administrator, or his or her designee(s), is authorized to carry out all District administrative and reporting requirements on behalf of the City of Dover for the duration of the District. ADOPTED: OCTOBER 27, 2014 Mr. Lynn moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Dixon and unanimously carried. UTILITY COMMITTEE REPORT - OCTOBER 13, 2014 The Utility Committee met on October 13, 2014 with Chairwoman Williams presiding. Tudor Pump Station - Acceptance and Dedication of Infrastructure Mr. Scott Koenig, City Manager, reminded members that the Tudor Industrial Park was constructed during the 1990s. Since that time, all City Managers (including James O'Connor, Anthony DePrima and Scott Koenig) were willing to present the associated private wastewater pump station to City Council for dedication as long as minimum upgrades were made by the owner to meet current City of Dover requirements. Mr. Koenig informed members that the owner completed the upgrade requirements to the subject station, which provides wastewater service for multiple buildings within and immediately adjacent to the Tudor Industrial Park. Mr. Koenig advised members that the current station was not compatible with the City of Dover's Wastewater System Supervisory Control and Data Acquisition (SCADA) system, which notifies the City’s 24/7 Systems Operations Center when problems with a station arise. Instead, he explained, this pump station had a beacon light which flashes when there is a problem with the station. If the light is on, anyone

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 17 from the neighboring communities can contact the Systems Operations Center and report the situation. This same protocol exists at another pump station located on Maureen Place in the Wild Meadows development. He stated that an easement had been drafted, as well as a good faith agreement with the property owners to contact the City if they observe the beacon light flashing. Mr. Koenig indicated that the estimated value of the pump station was $43,000 and it would become a part of the City’s inventory upon its acceptance and dedication. Staff recommended that City Council accept the dedication of the Tudor Pump Station to allow the City of Dover Department of Public Works to take on all operation and maintenance responsibilities in an effort to protect and maintain the safety, health, and welfare of the public in this area. However, Mr. Koenig stated that the City of Dover would not accept responsibility of the gravity wastewater system internal to the site, as that infrastructure would remain the responsibility of the property owner. Responding to Mr. Perza, Mr. Koenig assured members that the City had conducted an inspection of the pump station and found it to be adequate for dedication. The Committee recommended the acceptance and dedication of the Tudor Pump Station to allow the City of Dover Department of Public Works to take on all operation and maintenance responsibilities (excluding the gravity wastewater system internal to the site, as that infrastructure will remain the responsibility of the property owner) in an effort to protect and maintain the safety, health, and welfare of the public in this area, as recommended by staff. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent). TEA/NAES Report (July and August) The TEA/NAES Monthly Reports for July and August 2014 were provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. Mr. Scott Koenig, City Manager, referred to Page 12 of the August report, and noted that it provided a year-to-date summary. Thus far, he stated that the City was $1M positive for operations. He explained that the load had been lower since it had been a cool year, resulting in lower costs as well as lower revenues. During the summer, there were several opportunities for Units 1, 2, and 3 to run; therefore, the generation revenues were higher than budgeted. As a result of the cool weather this year, he stressed the importance of monitoring revenues, explaining that although the City’s expenses were reduced, a certain amount of revenues is necessary to maintain percentages and budgets.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 18 Referring to Pages 8 and 9 of the August Report, Mr. Blakeman noted the City wrote off $13,825 of Solar Renewable Energy Credits (SREC) by retiring them and that there is only one (1) viable market located in Philadelphia. He questioned if it was required for the credits to be sold at the current rate or if they could be sold at a discount. Responding, Mr. Koenig indicated that, although he did not know the answer to that specific question, the City was acting on the advice of both The Energy Authority (TEA) and Mr. Harry Maloney, City of Dover Electric Director. Responding to Mr. Anderson, Mr. Koenig stated that although the City had generated more electricity than planned, there had not been any associated increase in maintenance costs; however, it had been necessary to buy fuel oil. Mr. Koenig explained that as a result of the previous severe winter, PJM had issued new requirements and the City had to increase the fuel oil levels at McKee Run, at a cost of approximately $750,000, to meet reserve requirements for running on fuel oil. He stated that staff had concerns and, after discussions with TEA, the offer price of Units 1, 2, and 3 had been changed earlier in the year with the intent they would run more often, with the assurance that this would not cause higher maintenance costs. Mr. Koenig advised members that this had held true to date and the City was still anticipating the retirement of Units 1 and 2. He noted that staff was very conscious of those units running due to potential concerns of any expenses that would result from unplanned required maintenance, or taking the risk of not doing the maintenance. He stated that these issues are discussed monthly at the staff level and include discussions with TEA. Mr. Koenig reminded members that a decision was made to take Units 1 and 2 out in Power Year 2018, which would result in 34 megawatts of capacity that must be replaced, and it had not yet been determined how this would occur. The power purchase agreement being discussed with Calpine, if it comes to fruition as intended, could replace the 34 megawatts and provide additional capacity. He advised members that other options were being evaluated, such as building some type of combustion turbine that would replace that power or potentially partnering with the Delaware Municipal Electric Corporation (DEMEC) or others to build generation. Mr. Blakeman requested that an asterisk be placed next to those items on the PJM invoice that make up the PJM credit or that these items be somehow highlighted, noting that he was having difficulty determining this. The Committee recommended acceptance of the TEA/NAES Monthly Reports for July and August 2014. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent).

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 19 By consent agenda, Mr. Hare moved for acceptance of the Utility Committee Report, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent). QUARTERLY REVENUE REPORT Members were provided the Revenue Report as of September 2014. By consent agenda, Mr. Hare moved for acceptance of the Quarterly Revenue Report as of September 2014, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent). SEMI-ANNUAL INSPECTION BY CITY MANAGER - ROBBINS HOSE COMPANY In accordance with Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Section 46-43 of the City Code, Mr. Scott Koenig, City Manager, met with the Fire Chief to discuss fire company issues. He discovered that the equipment and facilities were being maintained in excellent condition. The following points were noted during the on-site visit: 1) As a follow-up to the last inspection of Station #1 in October 2013, the Chief indicated there were no problems to report related to the asphalt parking lot, the building structure or vehicles associated with Station #1. There was some minor discussion about private vehicles parking in the lot area adjacent to Bradford Street for extended periods of time; however, no action is necessary at this time. 2) The Chief and City Manager reviewed the various types of response calls identified on the monthly report so the City Manager has a better understanding of the types of calls to which personnel are responding. 3) The City Manager reiterated the request to create electronic files of the maintenance records for each vehicle in the inventory and store those files and the associated summary spreadsheets in the Fortis system so they can be reviewed by city staff and are readily available for future considerations of vehicle replacements. The City Manager spoke with the Fire Chief’s Assistant, Mr. Patrick Smith, several days prior to the inspection regarding the same request. 4) The Fire Chief will include a summary report regarding type of alarm and attendance in future monthly reports. A copy of the type of information requested was provided to members for reference purposes. By consent agenda, Mr. Hare moved for acceptance of the report of the Semi-Annual Robbins Hose Company Inspection, as submitted by the City Manager, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent).

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 20 TENTATIVE LABOR CONTRACT WITH AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) Mr. Glenn Mandalas, Baird, Mandalas, Brockstedt, LLC (City attorney for contract negotiations), advised members that for more than a year, he had been negotiating the first labor agreement with the American Federal of State, County and Municipal Employees (AFSCME), representing approximately 40 employees of the City of Dover. On July 30, 2014, the Union ratified an initial version of the labor agreement, which was then presented to City Council and rejected during their Regular Meeting of September 8, 2014. Mr. Mandalas stated that, based on the comments made during that meeting, a subsequent meeting was jointly requested by the Union and the City with the Executive Director of the Public Employment Relations Board (PERB), Ms. Deborah Murray-Sheppard, in an effort to gain thoughts and ideas as to how to move forward in finalizing the agreement. As a result, Mr. Mandalas presented revisions to the labor contract and noted that AFSCME had not ratified the amendments; therefore, if approved by City Council, the amended agreement would still need to be presented to the Union for their approval. Noting that Members of City Council were provided a summary of the major framework of the agreement during their Regular Meeting of September 8, 2014, Mr. Mandalas reviewed only those issues with which City Council had concerns. He reminded members that the contract provided a two (2) year-window for employees to decide if they wanted to retire with 100% health care, as had been provided before the City implemented the 15% cost-sharing in health care premiums, and that there were concerns regarding the length of that window. As a result, he stated that the agreement had been revised to provide for a 30-day period occurring at the end of the fiscal year (between June 1, 2015 and June 30, 2015). Mr. Mandalas stated that Members of City Council had also relayed concern with base salary adjustments for three (3) job classifications to be implemented July 1, 2014 and a second adjustment on July 1, 2015. He stated that the agreement had been revised to eliminate the July 1, 2015 adjustment, resulting in only one (1) adjustment to be effective July 1, 2014. In addition, he stated that it had been agreed to have those three (3) job classifications reviewed through the City’s standard review process to determine if those salaries were appropriate or if adjustments should be made. Referring to the 30-day time period provided for individuals to decide to retire and remain eligible for 100% health care, Mr. Hare felt that it would make more sense for that period to run from the current date through June 30, 2015. As an example, he stated that if an employee wished to retire in March, they would not be required to wait until June in order to receive the 100% health care. Responding, Mr. Mandalas felt that the Union would support this proposal since it would provide more opportunity rather than less, noting that the period would run from the date the agreement was approved through June 30, 2015. Mr. Hare moved for approval of the revised contract with an amendment that would provide a window of opportunity from the date the agreement is approved through June 30, 2015 for individuals to decide if they want to retire with 100% health care. The motion was seconded by Mr. Anderson.

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 21 Mr. Anderson stated that although he continued to have concerns regarding the April 1, 2014 retroactive salary increases, he felt that the revised contract was probably the best that could be agreed upon at this time; therefore, he stated that he would reluctantly vote yes. Mr. Slavin stated that he, too, would vote yes, noting that often individuals are criticized for being “penny wise and pound foolish” by looking for early and easy savings while leaving debt for future generations. He felt that the contract had been negotiated by balancing costs and savings. Mr. Perza reminded members that simply because the PERB had indicated their support of the revised contract it did not mean it was the best deal for the City of Dover. The motion to approve the revised contract, with an amendment that would provide a window of opportunity for individuals to decide if they want to retire with 100% health care was carried by a roll call vote of five (5) yes (Anderson, Dixon, Slavin, Hare, and Bonar), one (1) no (Perza), one (1) abstention (Lynn), and two (2) absent (Williams and Hutchison). APPOINTMENT OF JUDGES - ROBBINS HOSE COMPANY ELECTION - NOVEMBER 17, 2014 The Robbins Hose Company election is scheduled for November 17, 2014. The following persons have been recommended to serve as judges for the election: 1. James Howlett 2. James Hurley, Jr. 3. William H. Hurley IV (alternate) Mr. Hare moved for approval of the appointment of judges for the Robbins Hose Company election as recommended, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent). APPOINTMENTS RECOMMENDED BY MAYOR ROBIN R. CHRISTIANSEN Mayor Robin R. Christiansen requested approval of the following appointments: Awards Committee Ronald R. Gough (to fill expired term of Mary Skelton) Election Board Curtis E. Raymond (Third District) (to fill unexpired term of John J. Davis - Term to Expire May 2016) M. Milford Caldwell (Fourth District) (to fill unexpired term of Lillie Mae Johnson - Term to Expire May 2016) By consent agenda, Mr. Hare moved for approval of the appointments as recommended by Mayor Christiansen, seconded by Mr. Slavin and carried by a unanimous roll call vote (Williams and Hutchison absent). FIRST READING OF PROPOSED ORDINANCE #2014-23 - REZONING REQUEST FOR PROPERTY LOCATED AT 603 WEST DIVISION STREET A request was received to rezone properties located at 603 West Division Street, consisting of two (2) parcels (16,538+/- S.F. and 14,465+/- S.F.), owned by West Division Holdings, LLC. The property

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 22 is currently zoned M (Manufacturing), subject to the COZ-1 (Corridor Overlay Zone) and the proposed zoning is C-3 (Service Commercial), subject to the COZ-1. (TAX PARCEL: ED-05-076.08-01- 19.00-000 AND ED-05-076.08-01-19.01-000, FOURTH COUNCIL DISTRICT; PLANNING REFERENCE: Z-14-03). Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. Staff recommended referral to the Planning Commission on November 17, 2014 and that a Public Hearing be set for December 8, 2014 at 7:30 p.m. Mrs. Ann Marie Townshend, Director of Planning and Community Development, reviewed the petition to amend the zoning classification. Mr. Hare moved for approval of staff’s recommendation to refer the request to the Planning Commission on November 17, 2014 and set a public hearing for December 8, 2014, at 7:30 p.m., seconded by Mr. Dixon and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendment as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF TWO (2) PARCELS OF PROPERTY LOCATED AT 603 WEST DIVISION STREET FINAL READING - PROPOSED ORDINANCE #2014-22 - BUDGET AMENDMENT RELATED TO CAPITAL INVESTMENT PLAN - FISCAL YEAR 2014 (FY14) CARRY-FORWARD BALANCES Members were provided Proposed Ordinance #2014-22 - Budget Amendment related to Capital Investment Plan for Fiscal Year 2014 carry forward balances. The First Reading of Proposed Ordinance #2014-22 was accomplished during the Council Meeting of October 13, 2014. Mr. Slavin moved that the Final Reading of Proposed Ordinance #2014-22 be acknowledged by title only, seconded by Mr. Hare and unanimously carried. Mrs. Donna Mitchell, Controller/Treasurer, reminded members that the purpose of Proposed Ordinance #2014-22 was to adjust the budgets for the projects that were not completed during FY2014. The budget balances had been calculated, and the ordinance would adjust the FY2015 budget to bring those budget balances forward so that the projects could be completed with the budget in place. In response to the concern mentioned during the Regular Council Meeting of October 13, 2014 regarding the $104,000 transfer from the Parkland Reserve Fund, she advised members that the transfer was to carry forward $65,000 for the John W. Pitts Recreation Center HVAC Project from FY2014 plus an additional $39,000 that was approved by Council in FY2014 after this project was re-bid to include both labor and equipment. Mr. Hare moved for adoption of Proposed Ordinance #2014-22, seconded by Mr. Anderson and, by a unanimous roll call vote (Williams and Hutchison absent), Council adopted Ordinance #2014-22 (Exhibit #2).

CITY COUNCIL MEETING OF OCTOBER 27, 2014 PAGE 23 COUNCIL MEMBERS’ ANNOUNCEMENTS Council President Bonar noted that next Tuesday, November 4, 2014, would be Election Day and encouraged everyone to exercise their right to vote. By unanimous consent, the meeting adjourned at 8:27 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of October 27, 2014, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM/jg S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\10-27-2014.wpd Exhibits Exhibit #1 - Presentation - Violation of Dangerous Building Ordinance - 1370 College Road Exhibit #2 - Ordinance #2014-22 - Budget Amendment Related to Capital Investment Plan - Fiscal Year 2014 (FY14) Carry-Forward Balances

EXHIBIT #1 Regular Council Meeting of 10/27/2014 Violation of Dangerous Building Ordinance 1370 College Rd Planning & Inspections Department EXHIBIT #1 Dover, Delaware Regular Council Meeting of 10/27/2014 October 27, 2014

1370 College Rd Case History  11 code enforcement cases since 2008 – Exterior code violations – trash & debris – Junked cars – failure to obtain building permits – Grass violations – parking on the grass  The utilities were terminated on July 10, 2013  Registered as vacant by the city on November 8, 2012  Condemned by City Staff on August 18, 2014 due to no active utilities, open code violations  Outstanding Charges – $200.00 in code enforcement citations – $7,163.85 in taxes (all properties owned by owner)

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-381 (5) Unfit for habitation. (9) General welfare. (10) Code violations. (12) Unoccupied buildings.

Recommended Council Action  Declare this building and all accessory structures on this property dangerous.  Order the property repaired or demolished by November 27, 2014 by the owner or equity owner at their own risk.  Order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council.  Order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.

EXHIBIT #2 Regular Council Meeting of 10/27/2014 CITY OF DOVER ORDINANCE # 2014 - 22 2014-2015 BUDGET ORDINANCES - FIRST AMENDMENT GOVERNMENTAL CAPITAL PROJECTS FUND REVENUES AND BUDGET FOR 2014-2015 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Eight Million, Seven Hundred Fifty Four Thousand, Nine Hundred Dollars ($8,754,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1,2014 and ending June 30, 2015: REVENUES ORIGINAL REVISED 2014/15 2014/15 BUDGET BUDGET BEGINNING BALANCE $ 117,100 $ 2,323,100 BEGINNING BALANCE - LIBRARY PROJECT - 330,500 REVENUES STATE GRANTS - OTHER 153,000 208,000 PROPOSED BOND/BANK PROCEEDS - Street 2,661,100 2,675,000 LEASE PURCHASE OF FIRE AND POLICE EQUIPMENT 918,300 918,300 TRANSFER FROM GENERAL FUND FOR PROJECTS 2,196,000 2,196,000 TRANSFER FROM PARKLAND RESERVE - 104,000 TOTAL REVENUES 5,928,400 6,101,300 TOTAL BEGINNING BALANCE AND REVENUES $ 6,045,500 $ 8,754,900 EXPENSE SUMMARY ORIGINAL REVISED 2014/15 2014/15 DEPARTMENT EXPENSES BUDGET BUDGET FIRE $ 827,300 $ 827,300 GROUNDS MAINTENANCE 68,100 86,700 RECREATION 146,000 364,400 POLICE 499,100 499,100 STREETS 1,370,300 1,793,800 STREETS - GARRISON FARM INFRASTRUCTURE 2,600,000 4,226,700 SANITATION 256,500 256,500 CENTRAL SERVICES - 55,000 BOND/LOAN ISSUANCE COST 61,100 61,100 DEPARTMENT SUBTOTAL 5,828,400 8,170,600 TRANSFERS & MISCELLANEOUS EXPENSES TRANSFER TO PARKLAND RESERVE 100,000 100,000 TRANSFER TO CAPITAL PROJECT RESERVE - 330,500 TRANSFERS & MISCELLANEOUS SUBTOTAL 100,000 430,500 TOTAL EXPENSES AND TRANSFERS 5,928,400 8,601,100 CURRENT YEAR BALANCE 117,100 153,800 TOTALS $ 6,045,500 $ 8,754,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: OCTOBER 27, 2014 1

2014-2015 BUDGET ORDINANCES - FIRST AMENDMENT CONTINUED WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2014-2015 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Seventeen Million, Four Hundred Twenty Eight Thousand, One Hundred dollars ($17,428,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2014 and ending June 30, 2015: CASH RECEIPTS ORIGINAL REVISED 2014/15 2014/15 BUDGET BUDGET PRIOR YEAR BALANCE - WATER $ 1,021,200 $ 7,490,100 PRIOR YEAR BALANCE - WASTEWATER 1,060,000 5,597,400 TOTAL BEGINNING BALANCES 2,081,200 13,087,500 RECEIPTS TRANS FROM OPERATING FUND FOR WATER 1,200,000 1,200,000 TRANS FROM OPERATING FUND FOR WASTEWATER 1,800,000 1,800,000 TRANSFER FROM WASTEWATER IMPACT FEE RESERVE 1,315,600 1,315,600 INTEREST INCOME 25,000 25,000 TOTAL RECEIPTS 4,340,600 4,340,600 TOTALS $ 6,421,800 $ 17,428,100 EXPENSE SUMMARY ORIGINAL REVISED 2014/15 2014/15 EXPENSES BUDGET BUDGET WATER $ 1,336,900 $ 7,526,500 WASTEWATER 3,273,200 7,757,300 WATER TREATMENT PLANT 38,100 38,100 TOTAL EXPENSES 4,648,200 15,321,900 CURRENT YEAR BALANCE - WATER 858,700 1,138,000 CURRENT YEAR BALANCE - WASTEWATER 914,900 968,200 CURRENT YEAR BALANCE SUBTOTALS 1,773,600 2,106,200 TOTALS $ 6,421,800 $ 17,428,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: OCTOBER 27, 2014 2

2014-2015 BUDGET ORDINANCES - FIRST AMENDMENT CONTINUED ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2014-2015 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Ten Million, Nine Hundred Eighty Seven Thousand Nine Hundred Dollars ($10,987,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2014 and ending June 30, 2015: CASH RECEIPTS ORIGINAL REVISED 2014/15 2014/15 BUDGET BUDGET BEGINNING BALANCE $ 3,362,200 $ 5,963,100 RECEIPTS TRANSFER FROM ELECTRIC 4,750,000 4,750,000 GENERAL SERVICE BILLING 250,000 250,000 INTEREST EARNINGS 24,800 24,800 TOTAL RECEIPTS 5,024,800 5,024,800 TOTALS $ 8,387,000 $ 10,987,900 EXPENSE SUMMARY ORIGINAL REVISED 2014/15 2014/15 EXPENSES BUDGET BUDGET ELECTRIC GENERATION $ 2,240,000 $ 2,739,300 TRANSMISSION AND DISTRIBUTION 1,033,000 1,574,100 ELECTRICAL ENGINEERING 1,663,100 3,030,300 TOTAL EXPENSES 4,936,100 7,343,700 CURRENT YEAR BALANCE 3,450,900 3,644,200 TOTALS $ 8,387,000 $ 10,987,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: OCTOBER 27, 2014 3

2014-2015 BUDGET ORDINANCES - FIRST AMENDMENT CONTINUED COMMUNITY TRANSPORTATION IMPROVEMENT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2014-2015 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million, Eight Hundred Twenty One Thousand Eight Hundred Dollars ($1,821,800) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2014 and ending June 30, 2015: OPERATING REVENUES ORIGINAL REVISED 2014/15 2014/15 BUDGET BUDGET PRIOR YEAR BALANCE $ 78,900 $ 143,500 GRANTS REVENUE - DELDOT 500,000 1,677,800 INTEREST INCOME 500 500 TOTAL REVENUES 500,500 1,678,300 TOTALS $ 579,400 $ 1,821,800 OPERATING EXPENSES ORIGINAL REVISED 2014/15 2014/15 BUDGET BUDGET PROGRAM EXPENSES - DELDOT $ 500,000 $ 1,677,800 TOTAL EXPENDITURES 500,000 1,677,800 CURRENT YEAR BALANCE 79,400 144,000 TOTALS $ 579,400 $ 1,821,800 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: OCTOBER 27, 2014 4

PROCLAMATION WHEREAS, fascination with the earth's geography inspired the early explorers of our country to learn and record information about the surface of the land and its people, environments, resources, political boundaries, and characteristics and today remains a fundamental part of our national heritage; and WHEREAS, geographic information has many useful applications for our municipal government and is a valuable resource used in the analysis of infrastructure, emergency services, economic development, and long-range planning and Geographic Information Systems (GJS) technology provides an efficient means ofmanaging geographic information and providing data that allows for effective decision making and improved delivery of services to the residents of the City of Dover and our surrounding area; and WHEREAS, the City ofDover's GIS Division plays a vital role in the continued growth of the City and has been nationally recognized for its outstanding efforts in the advancement of GIS and its foresight in creating programs that can be used to better manage services in the City. NOW, THEREFORE,l,ROBINR. CHRISTIANSEN,MAYOROFTHECITYOFDOVER, DELAWARE do hereby proclaim November 19, 2014 as GIS DAY, and November 16-22, 2014 as GEOGRAPHY AWARENESS WEEK in the City of Dover and urge all residents to adopt the national Geography Awareness Week theme, "The Future ofFood", by exploring how the geography offood affects and connects our communities and our neighbors around the globe using geographic skills such as mapping, photography, and storytelling, and to learn about the value of GIS technology in the management and exchange of geographic information. Mayor

UTILITY COMMITTEE The Utility Committee Meeting was held on October 27, 2014 at 5:15 p.m. with Councilman Perza presiding in the absence of Chairwoman Williams. Members present were Mr. Slavin, Mr. Blakeman, and Mr. Snaman. Councilman Dixon (arrived at 5:22 p.m.) and Mayor Christiansen were also present. AGENDA ADDITIONS/DELETIONS Mr. Blakeman moved for approval of the agenda as presented, seconded by Mr. Slavin and unanimously carried. Disposition of Public Infrastructure to Kent County - Central Transmission Bypass North Mr. Scott Koenig, City Manager, advised members that the Kent County Department of Public Works recently notified the City that on July 16, 2014, a rupture surfaced in the 24-inch concrete sewer force main (Kent County Central Transmission Main), causing a sanitary sewer overflow in the center of Route 13 in front of C.F. Schwartz. The root cause was corrosion of the pipe crown due to high hydrogen sulfide concentrations in the wastewater. He explained that during a routine re-routing procedure, there was a slight pressure increase and, due to the thinned pipe wall, a failure was triggered. Mr. Koenig stated that this failure occurred on one (1) of the few remaining sections of the Kent County transmission system, from Smyrna to the wastewater treatment plant in Frederica, that does not have a redundant pipeline or bypass capability. Mr. Koenig indicated that the failure had been temporarily repaired and, in order to complete a permanent repair, the flow must be re-routed to allow for the installation of a pipe liner. He stated that engineers from both Kent County and the City of Dover had been working in concert to develop a bypass system for this portion of the infrastructure. Mr. Koenig noted that the project had been authorized by Kent County Levy Court and was currently being fast tracked due to the related urgency. Knowing that the City’s budget did not include any expenditure for an upgrade of the infrastructure, Mr. Koenig stated that Kent County had agreed to pay all the costs associated with the upgrade; however, he explained that portions of the City’s existing infrastructure, and all associated easements, must be disposed of by the City, with ownership transferred to the County. He reviewed a map depicting the infrastructure to be transferred and noted that the estimated replacement value of the referenced infrastructure was $770,000. Mr. Koenig stated that the County would assume ownership and maintenance responsibility of the new bypass force main from County Pump Station No. 2 to Crawford Carroll Avenue. Once the project is completed, Mr. Koenig stated that Kent County would be able to pump from Station No. 2, located on the north side of Denneys Road, through the bypass loop into the US 13 Interceptor Sewer; transfer down to US 13 East Pump Station (the Dover Downs Pump Station); and allow for entry into the East Dover Bypass system through that pump station. This would provide relief off the line in US 13, allow for completion of the permanent repairs of that infrastructure, and provide a redundant backup for future problems, should they arise. He explained that the line in US 13 was aging and subject to additional breaks in the future unless permanent repairs were made. Since the central transmission main down US 13 is critical to the functions of City of Dover, Mr. Koenig stated that staff felt that the disposition of the public infrastructure would be a good way for the City to partner with Kent County to improve the transmission system through the heart of Dover and for areas north of the City.

UTILITY COMMITTEE MEETING OF OCTOBER 27, 2014 PAGE 2 As a part of the disposition process, Mr. Koenig stated that although the replacement value of the referenced infrastructure was estimated at $770,000, it would be necessary for staff to determine the actual values; therefore, staff was in the process of reviewing construction contracts involved with the McKee Run Pump Station. He stated that if the assets were not fully depreciated, it would be necessary to recognize the value in the transfer. Staff recommended disposal of the referenced public infrastructure, and all easements necessary for the perpetual maintenance thereof, associated with the County’s Central Transmission Bypass North project, to Kent County. Responding to Mr. Blakeman, Mr. Koenig stated that the City would not receive any money for the disposition of the public infrastructure to Kent County. He explained that, although the City would be abandoning the maintenance responsibilities of the infrastructure, it would be utilized by Kent County in the future, once the upgrades are completed. Mr. Koenig indicated that the pump stations would continue to be owned by the City. In response to Mr. Perza, Mr. Koenig stated that he felt confident that there would be no future negative consequences resulting from the proposed transfer. He stated that the McKee Run Pump Station was designed to handle flow for the area and that the 16-inch force main was the channel from the City’s pumping infrastructure into the County’s system; therefore, the project would meet the overall conceptual designs that had been discussed with Kent County in the past. Unless there was some significant change in the system, he did not anticipate the transfer of the assets causing the City any additional costs. Mr. Koenig stated that the only costs for the City in regard to the transfer would be any depreciation costs associated with the infrastructure. Elaborating, Mrs. Donna Mitchell, Controller/Treasurer, stated that the original project consisted of approximately 5,000 linear feet, which would need to be “written off” by the City. Although this would not go against the budgetary basis of accounting, she stated that it would affect the GAAP (Generally Accepted Accounting Principles) basis of accounting, explaining that the amount would be reflected as an expense on the income statement. Mrs. Mitchell assured members that the exact amounts would be made available when the Committee’s recommendation is considered by City Council. Although she felt confident that the City’s debt covenants would not be impacted by writing the assets off, she stated that she would confirm this prior to the next Council Meeting. [City Clerk’s Office Note: Subsequent to the meeting, Mrs. Mitchell stated that the book value of the Mudstone Branch project that would be written off with the transfer to Kent County amounted to $64,400, and there would be no negative impact on the City’s debt covenants.] Mr. Blakeman moved to recommend disposal of the referenced public infrastructure, and all easements necessary for the perpetual maintenance thereof, associated with the County's Central Transmission Bypass North project, to Kent County, as recommended by staff, subject to the final review of the undepreciated amount. The motion was seconded by Mr. Slavin and unanimously carried. For clarification, Mrs. Mitchell stated that the amount to be written off would be the undepreciated value, which would be the leftover remaining balance of the assets.

UTILITY COMMITTEE MEETING OF OCTOBER 27, 2014 PAGE 3 Dedication of Private Walkway as a Public Walkway - Village of Westover - Mifflin Road to Trafalgar Drive Mr. Scott Koenig, City Manager, reminded members that as part of the approved subdivision plan for the Village of Westover, the City of Dover required the construction of a private sidewalk connection from Trafalgar Drive (located on the east side of the Village of Westover) to Mifflin Road to guarantee the pedestrian interconnection of the existing developments in this area and the newly constructed Village of Westover Subdivision. Prior to the construction of the new Dover High School, this sidewalk connection primarily served as a connection for the residents of the Village of Westover and the Village of Cannon Mill to access local businesses in the vicinity of Route 8. The Village of Westover Homeowner’s Association had inquired for a number of years about dedicating this walkway for public maintenance; however, staff had previously not favored such a dedication. Mr. Koenig noted that, with the construction of the new Dover High School, the pedestrian patterns had changed, explaining that this walkway now represented a safe path to the new Dover High School and related facilities, so the “public” interest with respect to this walkway had changed. He noted receipt of a letter from Representative Darryl Scott requesting consideration of the public dedication of this walkway. Mr. Koenig indicated support for the reconsideration of the dedication and, based upon the current and projected use of the walkway, he had no objections to its dedication as public walkway. He explained that the walkway would potentially serve as a walking path from Woodmill Apartments, Deerfield Subdivision, and other areas to the east. Mr. Koenig stated that the dedication may require the City to sign a blanket easement used by the Community Transportation Fund Program in order to obtain documentation identifying that this sidewalk could qualify for community transportation funds if repairs or other work become necessary in the future. Mr. Koenig reviewed a map depicting the walkway to be dedicated as public, from Trafalgar Drive to Mifflin Road. He advised members that the estimated maintenance cost of the walkway is $1,000 per year, including costs associated with winter maintenance. In addition, Mr. Koenig stated that the existing private walkway was approximately 770 linear feet long and six (6) feet in width; therefore, the estimated value of the dedication was $23,100.00 (770 l.f. x 6 ft. x $5.00 per square foot). He stated that the walkway had been privately maintained since its construction (dating back to 1996/1997) and the City had received occasional complaints regarding overgrowth and lighting issues associated with the walkway. Staff recommended acceptance of the dedication of the existing concrete walkway and that the City Manager be authorized to execute any documents necessary to ensure that public funds could be used for future maintenance on the dedicated walkway. Responding to Mr. Blakeman, Mr. Koenig indicated the need for additional improvements to the sidewalk network on Mifflin Road. Currently, there were no planned improvements, other than the dedication of the walkway. In addition, he stated that there was a need for sidewalk improvements on the south side of Route 8 from the new Dover High School property east to Mifflin Road. Mr. Blakeman noted that the State had sent notices regarding plans to make improvements to the

UTILITY COMMITTEE MEETING OF OCTOBER 27, 2014 PAGE 4 sidewalk along Route 8. Mr. Koenig stated that the State had a program called “Safe Route to Schools” and since Mifflin Road is a State right-of-way the City would not incur any burden for such improvements; however, the City may advocate for the right-of-way. In response to Mr. Perza, Mr. Koenig felt that the City would not have any more liability if dedication were accepted than the City had at the present time. Mr. Slavin stated his observation that students were using the safe walkways as designed, and expressed his amazement at the number of students who walk to school. He felt that any additional improvements would only prove to be helpful. Mr. Koenig confirmed that the dedication would be in the best interest of the students. Mr. Blakeman moved to recommend acceptance of the dedication of the existing concrete walkway and authorizing the City Manager to execute any documents necessary to ensure public funds can be used for future maintenance on the dedicated walkway, as recommended by staff. The motion was seconded by Mr. Snaman and unanimously carried. Mr. Blakeman moved for adjournment, seconded by Mr. Snaman and unanimously carried. Meeting adjourned at 5:33 p.m. Adam M. Perza Acting Chairman AMP/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\10-27-2014 UTILITY.wpd

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on October 27, 2014, at 6:00 p.m. with Chairman Slavin presiding. Members present were Mr. Anderson (arrived at 6:02 p.m.), Mr. Hare, and Mr. Shevock. Mr. Sudler was absent. Councilman Dixon and Mayor Christiansen were also present. AGENDA ADDITIONS/DELETIONS Mr. Shevock moved for approval of the agenda as presented, seconded by Mr. Hare and unanimously carried. Discussion - Responsibilities and Reporting Structure for the Mayor and City Manager and Continuation of Full-Time Status for the Position of Mayor During the Regular City Council Meeting of September 22, 2014, members approved the Committee’s recommendation for future consideration of Option A, as follows: a full-time mayor’s position, with consideration of changing the City’s current form of government to a mayor/council form of government, where the city manager and chief of police would be appointed by the mayor and confirmed by City Council, and that any positions which currently report to council that are moved to report to the mayor would only be removed for cause and with council approval. Members of City Council also approved the Committee’s recommendation that the Council President open a dialogue with the parties to the 1988 Consent Decree. In the absence of Mr. Hutchison, who had been the lead on this issue, Mr. Slavin stated that based on previous action, members were reviewing possible alternatives related to the responsibilities and reporting structure for the mayor and city manager. He noted that a recommendation was made for consideration and indicated his hope that there would be more recommendations for discussion. The general timeframe was to accept ideas through the end of the calendar year, and in 2015 Council would decide which ideas would be brought forward for final action. In addition, Mr. Slavin reiterated that City Council requested the Council President, along with Mr. Hutchison, to meet with the NAACP to discuss the 1988 Consent Decree between the City and the NAACP and what effect it may or may not have on the City’s form of government. Mr. Slavin stated that he had requested the City Clerk’s Office to create an organizational chart for Option A, as well as any future recommendations. Mr. Hare expressed his opinion that prior to making any determination regarding a full-time or part-time mayor, members must determine the form of government. If a council-manager form of government were decided upon, he felt there was no need for a full-time mayor. If a strong mayor form of government were chosen, he stated that the City should continue with a full-time mayor who would serve as the president of Council and preside at the Council meetings, explaining his feeling that both a mayor and Council president were not necessary. Should the City continue with a council-manager form of government, he felt that the mayor should serve on a part-time basis. Mayor Christiansen stated that he did not want to be seen as “self-serving” and, although he agreed with some of the comments made by Mr. Hare, he stated that Dover is a full-time City that needs a full-time mayor. He felt that placing the mayor back in the Council Chambers would create an issue in regard to the 1988 Consent Decree. In addition, he relayed concerns with the mayor being made

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF OCTOBER 27, 2014 PAGE 2 a part of Council’s deliberations, explaining his feeling that City Council should serve as the legislative body and the mayor should be chief executive officer of the City and work in concert with the city manager and City staff. He indicated that this working relationship had proven to be beneficial to him, as the mayor. Mayor Christiansen stressed the importance for the mayor to remain out of the legislative process and maintain the power of veto in order to protect the general public and afford them a stopgap against a “runaway” Council. He also requested the opportunity to present a proposal for members of Council to consider. He assured members that he was not looking for a job but rather to do the job of the mayor. Mayor Christiansen expressed his opinion that regardless of who was elected to serve as mayor, the City of Dover needed a full-time mayor with full-time responsibilities. Mr. Thomas Leary (former member of City Council), 27 Shinnecock Road, questioned the genesis of the discussion, why this matter was being considered, and if something was “broke.” Responding, Mr. Slavin stated that this matter had been a continuing agenda item in the hopes that members would be given options to consider and present to City Council. Elaborating, Mr. Hare recalled that Mr. Leary was serving as a member of City Council at the time the mayor’s position was changed from part-time to full-time. At that time, he explained, the mayor was given specific duties, such as being in charge of economic development, public relations, lobbying the legislators, etc., all of which had since been removed from his responsibilities. Since the mayor no longer had these responsibilities, it had been suggested that there was no longer a need for the mayor to serve full-time. Mr. Leary suggested that members should decide whether the council-manager form of government, which had been the most effective for municipalities for a long time, still applied for the City. He questioned if members were reacting to recent personalities of those who had served as mayor. Mr. Hare stated no objections to the City maintaining a council-manager form of government. After conducting research through the National League of Cities, he stated that the only municipalities with a full-time mayor had populations in excess of 40,000. Mr. Hare expressed his opinion that if the City of Dover would be the exception and maintain a full-time mayor, then the position should have full-time job responsibilities. Mr. Leary reiterated his feeling that the City’s current form of government was sound, although there may be a need to review salary and job responsibilities for possible adjustments as deemed necessary. However, he encouraged members not to make any changes that would require the mayor to preside over Council meetings. In addition, it was his feeling that the NAACP would have no desire to discuss any change to the Consent Decree. Mr. Anderson expressed misgivings in regard to having a mayor preside over Council meetings, particularly since the mayor is not elected based on such abilities. He also questioned how this would affect the inner workings of the legislative committees in relation to appointments, chairmanships, etc. Responding, Mr. Leary stated his objections to this arrangement based on past

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF OCTOBER 27, 2014 PAGE 3 experience, since it would provide one (1) individual with a lot of power. He indicated that prior to his service on Council, there was a time when the mayor presided over Council meetings and had a lot of power over City Council, which proved not to be beneficial for the City. Mr. Hare stated that if the City wished to maintain a full-time mayor, then City Council should develop job responsibilities for the mayor. Responding, Mr. Leary reminded members that it was City Council who gradually eliminated certain duties and job responsibilities from the mayor’s position. He suggested that Council simply reinstitute those responsibilities and/or create additional duties for a full-time Mayor. Mayor Christiansen indicated his familiarity with the previous “strong” mayor and, as such, Mayor Christiansen had assumed some job responsibilities that may be outside the realm of the mayor’s authority, such as economic development, working with State legislators, etc. It was his feeling that there are jobs that are required of the Mayor, since Dover is a full-time City, and that the system would work if the mayor were given specific job responsibilities that are established through ordinance or Charter. It was his recollection that the Mayor’s responsibilities were never codified, although it had been intended to do so. Mr. Leary suggested that City Council tweak the current system and not undertake a complete, radical, reorganization of the City. Mr. Anderson stated his willingness to submit a recommendation. In addition, he advised members that he was aware of a college student, with experience in organizational management, who desired to volunteer as an intern with the Committee and assist in developing a recommendation. At the request of Chairman Slavin, Mr. Anderson agreed to forward the individual’s resume for consideration. Update - Certified Local Government Application During their Regular Meeting of August 25, 2014, City Council approved the Committee’s recommendation directing staff to have the Certified Local Government Application completed by December 31, 2014. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that staff had compiled the résumé’s of all Historic District Commission members. Staff had also begun a review of the City’s existing ordinance regulating the Historic District Commission to ensure that it meets the criteria of the Secretary of Interior. Mrs. Townshend noted that staff had been spending a lot of time working on the Downtown Development District Application, which would be completed during the current week, allowing staff more time to focus on the Certified Local Government Application. She felt confident that the application would be completed within the next two (2) months. Mayor Christiansen stated that he had been assisting staff with the completion of this application.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF OCTOBER 27, 2014 PAGE 4 The Committee took no further action regarding this matter. By unanimous consent, the meeting adjourned at 6:22 p.m. Timothy A. Slavin Chairman TAS/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\10-27-2014 LF&A.wpd

Monthly Report September 2014 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Sept. 2013/2014 the Month of Sept. 2013/2014 34 34 $50 $41 $38 35 Thousands $32 30 22 25 17 $11 20 $13 $15 15 9 11 $5 10 2013 $0 2013 5 1 2 0 2 $0 0 2014 2014 First Time Buyer for the Sept. 2013/2014 Realty Property Sales in Dollars Month of Sept. 2013/2014 Received Prior to Recording 22 $3 25 $3 17 $3 $2 $2 Millions 20 $1 Res. Non‐First $2 $1 15 11 Time Buyers $0 9 2013 $1 $0 10 Res. First Time $0 2014 Buyers 5 0 2013 2014 Major Updates July ‐ 14 August ‐ 14 September ‐ 14 Assessment Change $2,092,500 $1,154,000 $3,597,800 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 15 $2,581,000 $2,491,440 1.03 1.06 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary. Assessor’s Office ‐ The Assessor’s Office had the Kick‐Off Meeting, for the 2015 Revaluation, with Tyler Technologies on September 11, 2014. 2

OCT 20, 2014 CITY OF DOVER PAGE: 1 08:42 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.05-01-05.00 26B R10 142 BRANDYWINE DR 1 5 1989 2 2948 A- GD 256,300 08-SEP-14 307,000 ED05-067.11-01-35.00 11 R10 903 WOODCREST TRN 1 5 1971 2 2257 C+ AV 195,800 26-SEP-14 173,000 ED05-067.12-04-03.00 8B R10 82 REPRESENTATIVE LN 13 2014 2 2155 B- AV 182,300 26-SEP-14 200,000 ED05-067.17-04-44.00 16E R10 14 ARBOR DR 1 6 1993 2 1685 B- AV 179,100 19-SEP-14 176,000 ED05-067.18-03-58.00 17 R10 8 LIBERTY DR 1 5 1979 2 2496 B- GD 210,000 03-SEP-14 165,000 ED05-067.19-04-04.00 26 R10 106 MATTERHORN DR 14 2013 1 3808 B AV 246,800 23-SEP-14 261,000 ED05-068.10-02-50.00 13 R10 958 BUCK DR 1 14 1964 1 960 C AV 131,200 26-SEP-14 127,000 ED05-068.15-04-75.00 25A R10 289 TEA PARTY TRL 13 2014 2 1914 B- AV 172,800 22-SEP-14 155,000 ED05-076.06-02-76.00 17B R10 337 COLD SPRING PL 1 13 1984 2 1040 C- AV 114,000 16-SEP-14 80,000 ED05-076.06-04-20.00 17A R10 28 LAMPLIGHTER LN 1 13 1985 2 1360 C AV 129,300 12-SEP-14 115,000 ED05-076.09-03-09.00 25 R10 413 NORTHDOWN DR 5 2014 2 1994 C+ AV 196,000 22-SEP-14 207,990 ED05-076.20-01-52.00 5 R10 923 SHANK RD 1 16 1960 1 1626 C+ AV 153,300 16-SEP-14 156,950 ED05-077.06-01-68.00 8 R10 452 E LOOCKERMAN ST 1 3 1952 1 1386 C+ AV 181,800 12-SEP-14 174,000 LC05-058.18-01-72.00 1 R10 106 BETH PL 1 11 1993 1 1188 D+ AV 91,200 08-SEP-14 54,000 LC05-068.00-01-37.00 21 R10 2355 WHITE OAK RD 1 14 1991 1 1100 C- FR 141,100 16-SEP-14 139,500

CITY MANAGER’S MONTHLY REPORT SEPTEMBER 2014 City Manager’s Monthly Report, September 2014

Customer Services  In the month of September, we processed 4,438 credit card payments for the month totaling $1,268,074.04. Human Resources  Held diversity and harassment training. Library  304 attended 55 programs for adults.  204 attended 11 programs for teens.  511 attended 19 programs for children.  28 volunteers completed 305 hours of service.  151 attended 47 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, September 2014

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 316 308 2,500 296 2,161 300 2,018 259 244 1,919 239 2,000 1,707 1,809 1,882 1,776 1,855 214 1,613 188 198 202 211 208 1,515 200 177 1,386 1,399 1,366 1,500 1,000 100 500 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- 0 13 13 13 13 14 14 14 14 14 14 14 14 14 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- 13 13 13 13 14 14 14 14 14 14 14 14 14 Write-Offs / Electric & Trash Bills Final quarters of write off pending. The electric write-off for outstanding electric bills with dates ranging mainly from October 2010 until December 2010 . The proposed write-off of $68,479.46 includes $8,394.39 from accounts that filed for bankruptcy. The $68,479.46 is the first write-off for Fiscal 2013 and is .27 percent of the revenue ($24,964,900.) for the write-off period. In other words, the City collected 99.73% of all bills for the write-off period. For every $100 dollars of revenue the City billed in the write-off period, $0.27 was not collected. The trash write-off for outstanding trash bills with dates ranging mainly from July2010 until September2010. The proposed write- off of $2,396.86 includes $252.84 from accounts that filed bankruptcy. The $2,396.86 is the first write-off for Fiscal 2013 and is $0.47 percent of the revenue ($507,757) for the write-off period. In other words, the City collected 99.53% of all bills for the write-off period. For every $100 of revenue the City billed in the write-off period, $0.47was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similar size is 99.74% of total electric revenue. The accounts are currently assigned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. FY 2015 FY 2014 Major Program Updates Sep 2014 Sep 2013 Difference Year-to-Date Year-to-Date Number of Customers Served 19,789 20,763 (974) 68,439 71,219 Final Bills 715 647 68 2,282 2,284 Estimated Bills 184 158 26 605 509 Penalties Posted $ 20,759 $ 19,718 1,041 $ 50,834 $ 54,002 Extensions of Credit - Amount Extended $ 98,288 $ 115,508 (17,220) $ 210,933 $ 256,141 Balance Transfers $ 3,784 $ 4,127 (343) $ 8,071 $ 12,253 Utility Collections $ 32,872 $ 25,835 7,037 $ 66,691 $ 78,766 Special Assessments $ - $ - - $ - $ - Miscellaneous Billings $ 107,249 $ 46,455 60,795 $ 214,498 $ 267,737 CNP through Disconnect Collars $ - $ 37 (37) - 94 Court Cases - - - - - Tampering's - - - - - Taxes Levied (includes carry forward) $ 1,169,797 $ 955,199 214,599 $ 10,886,433 $ 10,886,433 Billing Adjustments $ (650) $ (713) 63 $ 280,491 $ (336) Total Taxes Collected $ 322,039 $ 208,030 114,009 $ 10,348,276 $ 10,139,642 Taxes Outstanding $ 847,108 $ 746,455 100,653 $ 847,108 $ 746,455 Payments in Lieu $ 5,898 $ - 5,898 $ 245,507 $ 4,050 City Manager’s Monthly Report, September 2014 3

HUMAN RESOURCES Sept Oct Nov Dec Jan Feb Mar April May June July August Sept Category Total 13 13 13 13 14 14 14 14 14 14 14 14 14 * Caucasian 283 284 285 287 288 288 290 289 290 292 291 290 290 N/A * Minorities 54 56 55 56 57 57 58 58 58 58 58 58 61 N/A Hired 7 4 1 3 5 1 3 0 1 3 1 1 5 35 Terminated/ Resigned/ 2 1 1 0 3 1 0 1 0 1 2 2 2 16 Retired/Other Transferred/ 4 1 0 0 1 0 3 0 1 0 0 1 0 11 Promoted Jobs Posted 3 2 0 2 4 4 3 3 2 3 4 4 2 36 Workers Comp. Inju- 7 2 2 1 5 2 2 0 1 1 2 2 1 28 ries Workers Comp. Hours 384 110 48 120 116 0 128 125 51 130 86 160 51 1509 Insurance Claims 2 2 1 4 5 2 4 4 6 4 0 1 4 39 Full-time Employees: 332 Part-time Employees: 19 (4 Pitts Center, 1 Recreation, 13 Library, 1 Customer Service) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Police Officers (4); Library Page, part-time Positions Posted: Field Supervisor II, Grounds; Sex Offender Registry Enforcement Agent Resigned: Police Officer, Account Clerk II Recruitment Information (Positions closed in September) American Asian/Pacific In Out Position Total Female Male Unknown Black White Hispanic Indian/Alaskan Unknown Islander Dover Dover Native Residential Assessment Tech- 27 16 11 - 3 18 1 2 1 2 11 16 nician Engineering & System Opera- 0 0 0 - - - - - - - - - tions Superintendent 1st Class Lineman (In-House) 5 0 5 - - 4 - - - 1 0 5 Unfilled/Open Positions by Department* Unfilled/Open Positions Sept Oct Nov Dec Jan Feb Mar April May Jun July Aug Sept By Department 13 13 13 13 14 14 14 14 14 e 14 14 14 14 Electric 4 5 5 5 5 5 5 5 5 5 4 5 5 Public Works 16 15 15 14 13 13 13 13 11 10 11 11 12 Police 3 1 1 1 0 1 0 1 1 1 0 2 2 All Other Departments 6 7.5 6.5 5 6 5 5 5 4 2.5 4 3.5 4.5 Totals 29 28.5 27.5 25 24 24 23 24 21 18.5 20 21.5 23.5 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2014-15 Budget Electric: Electrical Engineer, (3) Lineman 1st Class, Engineering & System Operations Superintendent Public Works: Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator III (Sanitation), Civil Engineer l, Nursery Worker II, Grounds Superintendent, Environmen- tal Scientist, Water Treatment Plant Operator, Mechanic I Police: (2) Sex Offender Registry Enforcement Agent All Other Departments: Storekeeper Buyer I, part-time; Fire Dispatcher; Assistant City Manager; Residential Assessment Technician, Account Clerk II 4 City Manager’s Monthly Report, September 2014

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Sep- Oct- Nov- Dec- Ja n- Feb- Ma r- Apr- Ma y- Jun- Jul - Aug- Sep- 13 13 13 13 14 14 14 14 14 14 14 14 14 Electric Public Works Police Others Electric: 0 Public Works: 0 Police: 1 All Other Depts.: 0 Turnover Statistics 2010 2011 2012* 2013 * 2014 Total Turnover % 5.57 6.75 11.00 10.91 3.45 Termination Turnover % 0.27 1.08 0.29 1.47 .27 Resignation Turnover % 2.12 4.05 5.21 5.01 1.72 Retirement Turnover % 3.18 1.62 5.50 4.42 1.72 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 Total Number of Employees Separating from Service 21 25 38 37 12 Average Number of Full-time Employees 362 356 333 325 331 Average Number of Part-time Employees 16 15 12 14 17 * Healthcare cost sharing implemented City Manager’s Monthly Report, September 2014 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 200 188 170 150 165 164 164 130 150 115 113 113 111 120 116 110 101 100 90 160 54 70 122 130 112 106 108 50 50 87 84 92 30 55 57 55 55 0 10 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- 13 13 13 13 14 14 14 14 14 14 14 14 14 13 13 13 13 14 14 14 14 14 14 14 14 14 Programming Requests Completed Page Views - City of Dover Web Page 18 35,000 16 16 15 15 15 30,000 14 12 12 12 11 11 25,000 12 Pages Viewed 10 10 10 20,000 8 31,605 27,911 28,026 8 25,562 25,827 26,455 26,498 26,428 25,426 15,000 24,615 23,682 21,692 19,884 6 3 10,000 4 2 5,000 0 0 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- 13 13 13 13 14 14 14 14 14 14 14 14 14 13 13 13 13 14 14 14 14 14 14 14 14 14 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 365 364 351 Scheduled PCs Replaced - - - Servers Supported 30 19 19 People Trained 15 11 16 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, September 2014

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Sep 14 Adults – 1,579 Teens – 396 Children – 597 Circulation Sept 14 FYTD 15 Sept 13 FYTD 14 Dover residents 21,928 68,972 21,202 67,228 Ebooks 1,919 5,715 1,376 3,975 Kent residents* 13,675 44,964 14,910 51,243 Non-county residents 2,086 6,342 2,563 8,059 Registrations Dover residents 401 1,283 475 1,301 Kent residents* 51 150 117 428 Non-county residents 5 23 10 37 Other Visiting Patrons 26,801 82,199 28,796 86,105 Meeting Room Usage 2,016 4,618 2,130 6,066 Photocopier Usage 611 3,174 1,806 4,658 Computer Printing Usage 2,901 8,727 3,268 8,573 Computer Users 4,604 14,881 5,107 15,350 Wireless Computer Users 1,660 5,162 1,378 3,892 Holds (Total) 7,144 21,479 8,196 23,004 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 191 Harrington: 4 Milford: 83 Milford: 0 Smyrna: 866 Smyrna: 4 Outside City Limits: 12,535 Outside City Limits: 43 Total Registered Users: (Card Holders) City: 25,075 Kent County: 12,878 Outside Kent County: 1,013 Other Points of Interest: Inter/Interlibrary: 68 items loaned out Technical services: 1,495 items added 52 items borrowed 1,487 items deleted Volunteers: 305 hours of service completed City Manager’s Monthly Report, September 2014 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 927 1000 1,000 855 875 873 835 895 827 834 790 777 673 679 699 800 569 600 492 489 468 500 362 366 238 263 400 171 173 146 146 127 146 171 168 205 166 151 200 44 43 - 0 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Bulk Collection Mechanized Hand Trash Container 13 13 13 13 14 14 14 14 14 14 14 14 14 Collection Collection Repair/Delivery Bulk Automated Sep 14 Sep 13 SEPTEMBER 14 FYTD 15 SEPTEMBER 13 FYTD 14 Trips to DSWA Sandtown Landfill 186 564 216 682 Total Tonnage to DSWA 985.32 3,078.65 1,058.39 3,524.15 90-Gallon Containers Delivered 77 121 18 55 300-Gallon Containers Delivered 5 23 2 2 Total Man Hours-containers Delivered 44 117 43 114 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED September 2014 19,450 8,979 284,140 14.61 8 City Manager’s Monthly Report, September 2014

PUBLIC WORKS continued Streets SEPTEMBER 14 FYTD 15 SEPTEMBER 13 FYTD 14 Signed Installed 9 95 20 131 Signs Repaired 9 32 9 30 Curbs Painted Yellow (feet) 27 626 1,078 1,228 New Post Installed 3 14 0 29 Storm Catch Basins Repaired 1 4 7 9 Storm Catch Basin Repairing (Hrs.) 12 56 40 41 Storm Catch Basins Cleaned 3 10 20 100 Storm Catch Basins Cleaning (Hrs.) 8 16 4 54 Hot Mix Patching (Tons) 0 0 0 0.50 Hot Mix Patching (Hrs.) 0 0 0 0 Cold Mix Patching Hrs.) 15 97 0 8 Concrete Work (Hrs) 41 76 0 191 Concrete Patching (Cubic Yards) 1 1 0 8 Ditch Work (Hrs). 0 0 0 0 Street and Alley Maintenance (Hrs) 2 170 25 168 Street Sweeping (Miles) 1,848 5,040 1,524 3,609 Street Sweeping (Cubic Yards) 472 1,162 492 846 Leaves Collected (Cubic Yards) 0 0 0 0 Leaf Collection (Miles) 0 0 0 0 Grounds Total Work Orders = 18 General = 0 Arborist = 18 Arborist Crew SEPTEMBER 2014 SEPTEMBER 2013 Trees Trimmed 23 38 Trees Removed 18 11 Stumps Removed 5 0  Stump grinding – 20 hours  Tree removal – 256 hours  Low limbing trees – 73 hours Beautification Crew  Weeded and tiled flower beds – 117 hours  Removed hanging baskets – 14 hours  Litter collection – 165 hours Mowing Crew  Mowed grass at various city locations – 693 hours  Boom axe mowing – 20 hours Miscellaneous Projects  Yard repairs – 2 hours  Turing leaf compost piles – 60 hours  Spraying – 19 hours  Various miscellaneous projects – 173 hours City Manager’s Monthly Report, September 2014 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Created and printed various posters for Economic Development Office, Planning & Inspections, Customer Service, Public Works and Dover Public Library.  Created and exported various reports for Public Works and Planning & Inspections.  Worked on creating the Downtown Development District Boundary with Planning Director.  Submitted data to ESRI for Community Maps Program.  Converted multiple documents from PDF to Word and vice versa for various members of the Public Works Department.  Created and maintained various GIS layers such as Parcels, Rentals, Curbside Recycling, Fleet Maintenance, Trash Notices, Stump Removal, Commercial Buildings, etc.  Created and printed various maps for the Public Works, Planning & Inspections, City Manager’s Office, Tax Assessor’s Office and Economic Development. Fleet and Facilities Management Fleet Maintenance PM Work Orders Completed: 18 Number of Tire Repairs: 13 Number of Road Repairs: 6 Other Work Orders: 54 Repair Hours: 198.5 Road Repair Hours: 9 Total Work Orders: 72 Fabrication Hours: 20 Misc. Hours: 4 PM Hours: 108 # Of Scheduled PM’s: 25 # Of Scheduled PM’s Completed: 13 Major Program Updates MEASURE September 2014 September 2013 DIFFERENCE 13 out of 25 52.00% Fall is upon us and we are preparing for leaf sea- son as well as snow in the upcoming winter months. This means the Fleet Shop will be spend- Fleet - Scheduled Preventative ing several hours; even days working on seasonal 18 out of 25 Maintenance appointments being - 20.00% equipment to ensure operations run smoothly. 72.00% kept (Quantity and Percentage) Please be patient, if we have to reschedule your vehicles PM, we will work you in ASAP. It is not our intention to put anyone’s vehicle on the back burner. The Fleet Shop is limited with space, so again please be patient. Facilities Maintenance Facilities - Routine work orders 26 out of 27 38 out of 38 completed within 5 days (Quantity - 3.70 % 96.30% 100% and Percentage) Facilities - Emergency work orders 4 out of 4 2 out of 2 completed within 2 days (Quantity 0% 100 % 100 % and Percentage) 10 City Manager’s Monthly Report, September 2014

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 13 13 13 13 14 14 14 14 14 14 14 14 14 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates SEPTEMBER 2014 SEPTEMBER 2013 DIFF FY15 YTD FY14 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 9 7 +2 23 24 Plan Review Completed Within 11 plans 11 plans 0 22 23 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task SEPTEMBER 14 SEPTEMBER 13 CURRENT FY Water Production - Daily Average 4,704,267 4,617,133 446,164,000 Average Field Response Time (goal is <30 minutes) 16.61 19.30 18.28 Water Mains Repaired 1 1 1 Water Service Lines Repaired 5 1 5 Wastewater Mains Repaired 0 0 0 Wastewater Service Lines Repaired 0 0 0 Sewer Lines Flushed - linear feet 146,297 154,760 146,665,286 Sewer Mains Videoed - linear feet 0 5,547 232 Total Fire Hydrants in Service 1,820 1,806 1,820 Total Water Meters in City Distribution System 14,257 14,149 14,257 City Manager’s Monthly Report, September 2014 11

PUBLIC UTILITIES Electric System Peak Total System Load 200 100,000 156.8 152.7 158.2 152.4 73,066 69,215 135.4 66,408 65,617 128.14 80,000 60,871 63,151 59,792 60,375 123.6 118.24 57,155 58,463 56,064 150 55,369 105.94 108.35 106.4 51,922 99.89 96.14 60,000 100 40,000 50 20,000 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14 Outages Customers of Gained/Lost 35 3,000 45 39 2,500 40 25 35 Customers 2,000 30 Outages 15 1,500 25 18 20 15 1,000 15 11 5 10 5 5 5 7 2 4 3 4 4 500 5 0 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14 -5 0 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14 Outages Outages: 3 Customers: 256 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 15 YTD FY 14 FY 13 3 14 28.0 Minutes 25.15 Minutes 58.34 50.74 56.8 SEPT 15 SEPT 14 FY15 YTD PROGRAM UPDATES Tree Trimming 462 251 997 Number of Oil Releases 0 1 2 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 4 2 19 Major Goals Completed in the Past Two Months 12 City Manager’s Monthly Report, September 2014

City Planner’s Monthly Report Planning, Inspections & Recreation SEPTEMBER 2014 Planning, Inspections & Recreation Highlights  Recreational Needs Public Workshops - Two workshops were held in September. Neither workshop had a high attendance. Advertising efforts included radio announce‐ ments and interviews, multiple press releases, multiple email blasts, and flyers to all children attend‐ ing schools in the greater Dover area. One more workshop is scheduled for October 6.  Spring Summer Performing Arts - Rounding out this years series, Elvis entertained a crowd of 347! This brings the 2014 season total an estimated 2,800 spectators. Once again, this was made possible with sponsorship funding from: Eden Hill Medical, Calpine, PNC Bank and the YMCA of Dover.  Dover First Christian School—The Certificate of Occupancy for the new Dover First Christian School associated with the Seventh Day Adventist Church located at 655 Wyoming Avenue was issued on September 4, 2014. (C‐12‐06)  New Retail in Downtown Dover—The Certificate of Occupancy for the new Family Dollar located at 300 West Loockerman Street was issued on September 25, 2014. (S‐13‐12 and HI‐13‐02) Personnel and Training Sherwanda Speaks ,Wayne Voshell, Gregory Akers, Dawn Melson‐Williams, Kristen Mul‐ laney, Timothy Mullaney, Jason Osika, Timothy Taraila, and Ann Marie Townshend at‐ tended the Dale Carnegie Training session “How Smaller Companies Win Big in the En‐ gagement War for Talent.”

Planning, Inspections & Recreation Revenue FY '15 Budget FY '15 Actual (YTD) Revenue Stream LOOKING FORWARD ….. Business License $1,460,000 $ 1,371,393 94% The following ac vi es are Trailer License $23,000 $ 14,643 64% planned for October and will Building Permits $565,000 $ 133,932 24% be reported in the October Cert. of Occupancy $6,200 $ 2,320 37% Monthly report: Public Occupancy $10,000 $ 450 5%  RecreaƟonal Needs Survey Lodging House $16,000 $ 483 3% Results Plumbing/Heating/Air $75,000 $ 13,600 18%  Challenger Football Sprinkler $35,000 $ 4,563 13%  Status of Downtown Rental Inspection Fee $345,000 $ 2,535 1% Development District Miscellaneous $30,000 $ 9,830 33% ApplicaƟon Fire Protection Fees $31,000 $ 10,325 33% Vacant Building Reg. $60,000 $ 69,983 117% Total P&I Revenue $2,656,200 $ 1,634,055.48 62% Recreation $148,800 $ 27,168 18% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For September 2014, Planning Staff was involved with review of 83 Permits and 10 Certificates of Occupancy permits (2014 calendar year total of 730 Permits and COs compared to 671 for 2013). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include research for future ordinance amendments.  The Planning Office is also involved in the following studies and projects: City Recreational Needs As- sessment, Restoring Central Dover Community Plan, and Transportation Improvement Districts.  Staff is working on gathering the resume information for the Certified Local Government (CLG) appli- cation from the Historic District Commission members.  The Planning Office worked extensively on the research, data gathering, and preparation of the applica- tion for the application for the Delaware Downtown Development Districts program. The GIS Division also assisted in the development of maps for the application.

 A proposed package of Text Amendments to the Zoning Ordinance for the Planning Neighborhood Design Option provisions related to buffers and bulk standards known as Ordinance #2014-18 continued the formal review process in September. Following a public hearing on September 15 2014, the Planning Commission recommended approval of the Ordinance with Staff Amendment #1. A public hearing and final action is scheduled for the City Council meeting of October 8, 2014. (MI-14-12)  Ordinance #2014-19 to amend Dover Code, Chapter 98 to make it unlawful to discharge glass clippings into the street, sidewalk, stormdrain, or water courses was adopted by City Council on September 8, 2014. (MI-14-13)  A proposed Text Amendment to the Zoning Ordinance pertaining to the Site Development Plan review procedures as related to increases in impervious surfaces continued the formal review process in Sep- tember (Ordinance #2014-20). Following a public hearing the Planning commission recommended ap- proval of the Ordinance on September 15, 2014. A public hearing and final action is scheduled for the City council meeting of October 8, 2014. (MI-14-14)  Planning Staff attended the Delaware Population Consortium meeting on September 24, 2014. The Con- sortium continues to review population and demographic infor- mation in preparation for issuing their yearly projections in late October. New Dover High School Project (C-10-05/S-11-18) Construction activities related to completing the site improvements continue in September at the new Dover High School project site. Temporary Certificates of Occupancy with conditions and limitations on the authorized use of the high school building and the stadium and athletic field areas were in effect through September 30th. The TCO are expected to be extended as construction activity continues with the site areas of the campus. Staff will conduct the next series of inspections in late October-early November. Project work remains for the base- ball/softball field areas, eastern areas of the site, tree plantings, and other site stabilization work. Construction Activity  For the Leander Lakes Apartments project, site work on the stormwater management ponds and site grading has begun for the 240 unit apartment complex to be located south of Forrest Avenue/Route 8 and west of Dover High Drive. The project also includes the construction of the next segment of Dover High Drive to connect to Tribbitt Street. Permit review for the apartment buildings is underway.  A series of Building Permits have been issued for construction of single family detached houses within the Nottingham Meadows subdivision. Construction is resuming on the vacant lots in this subdivision under a new owner with K. Hovnanian Homes as the builder.  A Pre-Construction Meeting with City Staff was held on September 4, 2014 and then the Building Permit for Solid Rock Baptist Church Community Center Building at 109 N. West Street was issued (Site Plan S-13-05).  The Planning Staff continues to participate in bi-weekly coordination conference calls with Calpine re- garding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Tech- nical Park). The project construction is well underway for the Garrison Energy Center Phase 1(S-12-17). The Planning Office issued review comments on the Administrative Site Plan (S-14-20) for the addition of a Fuel Oil Tank; the proposal remains under review with the technical review agencies.  Site construction activities continue at the Uzin Utz Manufacturing facility at 200 Garrison Oak Drive (Lot 12 of the Garrison Oak Technical Park. (S-13-20) A variance regarding fence height was filed for review by the Board of Adjustment; it is scheduled to be heard in October (V-14-12).

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on September 15, 2014. The next Planning Commission meet- ing is scheduled for October 20, 2014.  S-14-18 Tall Pines at 1655 and 1665 Kenton Road- Moved to conditionally approve a Site Develop- ment Plan to permit a multi-family residential development consisting of two (2) three (3) story buildings (total of 24 dwelling units) subject to the DAC comments and approval of waiver requested for the elimi- nation of sidewalks to allow for flexibility in the timing of sidewalk construction pending discussions with DelDOT.  MI-14-12 Text Amendment: PND Buffer and Setbacks- Moved to recommend approval to City Coun- cil for MI-14-12 Text Amendment: PND Buffer and Setbacks to include retroactivity to previous plans (as outlined in Staff Amendment #1) and that notification of people affected will take place. Board of Adjustment The Board of Adjustment did not meet on September 17, 2014. The next regular scheduled meeting of the Board of Adjustment is scheduled for October 15, 2014. Historic District Commission The Historic District Commission met on September 18, 2014. The next Historic District Commission meeting is scheduled for October 16, 2014. There were no new applications, but there were revisions to Site Plan and Architectural Review Certification to the following ap- plication:  HI-14-03 Building at 6 South State Street — Approval was granted for Revisions to the Architectural Review Certification issued for the project to allow the constructed retaining wall with block pavers at the east edge of the parking lot to remain and for the partial elimination of fencing as screening for the park- ing lot.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY14 Projects  Homeownership Assistance Program Five (5) clients have been approved for the Dover First Start Program and are mortgage ready. Each cli- ent has been approved for $20,000 in down payment assistance to purchase eligible properties in the City of Dover. Two (2) clients have purchased properties using the Dover First Start Program and three (3) clients are mortgage ready shopping for homes.  Dover Interfaith Mission for Housing CDBG funds will be used for operations costs for the shelter.  NCALL Research CDBG funds will be utilized for pre-purchase homeownership counseling services for up to ten (10) Dover residents.  Elizabeth W. Murphey School CDBG funds will be used for the roof replacements for one building on the campus that services children that are at risk for homelessness. This project is currently under bid review.  Restoring Central Dover Initiative The Draft Plan has been submitted to the Steering Committee for review and comments.  Five (5) Year Consolidated Plan 2015-2019 The City’s Planning Office has collaborated with Delaware State Housing Authority, New Castle County and the City of Wilmington to conduct statewide public hearings to determine the community development needs throughout the State. The public hearings have been scheduled for early November and will be moderated by the consulting firm Mullin and Lonergan.

Dangerous Buildings, Vacant Buildings & Demolitions  200 N. West Street—The owners met with City Staff and have obtained a renovations per- mit. To date, the exterior of the property has been maintained.  409 South DuPont Highway—Notice was sent to the owner to have repairs made or the property will go forward to City Council on April 14, 2014 to have Council declare it dan- gerous. The owner of the property has obtained a structural engineers report and has sub- mitted plans to renovate the structure.  640 Nimitz Road—15 day notice sent to owners to repair or demolish the structure by June 8, 2014. On June 25th, Council declared the structure dangerous and ordered the property owner to repair or demolish the structure by July 25, 2014. The asbestos survey has been scheduled for the first week of August. Bids were placed on the City website for demolition of the structure.  238 N. New Street—15 day notice sent to owners to repair or demolish the structure by June 8, 2014. On June 25th, Council declared the structure dangerous and ordered the property owner to repair or demolish the structure by July 25, 2014. The asbestos survey has been scheduled for the second week of August. The demolition bid has been awarded to Gateway Construction with a start date of approximately late October.  803 Westview Terrace—A lien search has been ordered for the property. Notice sent to all lien holders to make the pool safe or the City will have it demolished. On August 25th, the Dover City Council declared the pool dangerous and ordered it repaired or demolished by September 25th. No repairs have been made, the City is proceeding with bids for dem- olition.  231 Mifflin Road—A lien search has been ordered for the property. Notice sent to all lien holders to make the pool safe or the City will have it demolished. On August 25th, the Dover City Council declared the pool dangerous and ordered it repaired or demolished by September 25th. No repairs have been made, the City is proceeding with bids for demoli- tion.  1370 College Road—Lien search requested for this dangerous building.  Vacant Buildings—During the month of September, thirty (30) additional buildings were registered as vacant, and $9,000.00 in vacant building registration fees were collected.

Code Enforcement Activity—SEPTEMBER Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 1 147 100% 96% No valid Building Permit 8 69 80% 74% Tall grass and weeds 101 898 73% 85% Unregistered vehicle 2 28 100% 86% Abandoned vehicle 8 74 88% 77% Annual Housing Inspec on 12 272 75% 86% Property Maintenance – 56 494 61% 76% Exterior Electric Termina on 24 238 88% 96% Dover Code of Ordinances 71 561 68% 70% Zoning 13 90 69% 73% Total Cases 296 2871 Total # of Inspec ons For 321 Month 1370 College Road‐ Dangerous Building

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons SEPT 14 FYTD 15 SEPT 13 FYTD 14 Annual Fire/Life Safety Inspec ons 9 185 65 442 Fire/Code/DCO Complaints 33 239 17 515 Inspec on Deficiencies from AFI 32 386 30 310 C/O & Acceptance Tests 4 27 7 73 Administra ve Walk Thru 12 23 ‐ ‐ Accidental $8,000 $49,500 $6,000 $132,450.00 Incendiary $0 $100.00 $0.00 $34,600.00 Undetermined $0 $0 $50,000 $271,000.00 PERMITTING AND LICENSING Permits Issued SEPT 14 FYTD 15 SEPT 13 FYTD 14 Administra ve Permit 2 20 0 3 Building Addi on/Renova on Permits 47 306 43 118 Building Permits 19 140 9 46 Demoli on Permits 1 44 3 16 Fence Permits 14 94 5 24 Fire Preven on Permits 8 59 9 31 Mechanical Permits 13 210 21 68 Plumbing Permits 13 189 29 98 Sign Permits 16 174 7 312 Swimming Pool Permits 0 14 0 5 Business Licenses 151 2277 125 1162 Merchant Licenses 22 386 24 269 Contractor Licenses 64 1277 72 753 Lodging House Licenses 1 45 0 0 Mobile Homes 26 345 13 199 Public Occupancy 6 341 9 20 Rental Dwelling 26 2953 28 78 BUILDING INSPECTIONS Inspec ons SEPT 14 FYTD 15 SEPT 13 FYTD 14 Building 327 1007 287 938 Plumbing/Mechanical 201 750 314 864 Cer ficate of Occupancy 9 40 5 35

Fire Marshal’s Office—At a Glance Interviews were conducted for the posi on of Inspector I/II within the Fire Marshal’s Office with hope to have the vacancy filled by the end of October 2014! Recreation Division Enrollment Summary September 2013 verses September 2014 300 200 FY14 100 FY15 0 General Recreation Sports Trips Leagues Category FY14 FY15 General Recrea on 72 54 Sports 23 19 Trips 0 0 Leagues 280 255 Camps n/a n/a

Revenue Breakdown: September 2014 verses September 2013 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps General Recreation 564.00 General Recreation 1,333.50 Sports 155.00 Sports 280.00 Trips 0 Trips 74.00 Leagues 2,765.00 Leagues 2,825.00 Building & Field Rentals 2,400.00 Building & Field Rentals 1,835.00 Camps 0 Camps 0

John W. Pitts Recreation Center – SEPTEMBER 2014 Total Program Attendance Facility Usage By The Hour 14,000 1,000 12,000 800 10,000 8,000 600 6,000 400 4,000 2,000 200 0 Sept 13 0 Sept 13 Oct 13 Nov 13 Oct 13 Nov 13 Dec 13 Jan 14 Dec 13 Jan 14 Feb 14 Mar 14 Feb 14 Mar 14 Apr 14 May 14 Apr 14 May 14 June 14 July 14 June 14 July 14 Aug 14 Sept 14 Aug 14 Sept 14 Facility Usage By The Hour SEPT 14 FYTD 15 SEPT 13 FYTD 14 Open Gym 520.5 1,068.5 515 1,094.5 Fitness Classes 49.75 134.75 40 128.5 Leagues 17 116 14 101 Camps 0 731.5 0 555 Sports Classes 12 61 14 40 Meetings & Rentals 9 97.5 5.5 31.5 Enrichment Classes 0 0 5 13.5 Total Facility Usage Hours 608.25 2,209.25 593.5 1,964 Daily Program Attendance** SEPT 14 FYTD 15 SEPT 13 FYTD 14 Total 1,080 8,303 976 6,966 Open Gym 298 833 339 1,061 Fitness Classes 288 845 301 998 Leagues 60 3,610 100 2,856 Camps 0 1,141 0 1,308 Sports Classes 147 457 136 317 Meetings & Rentals 287 1,417 97 396 Enrichment Classes 0 0 3 30 Since our opening in late April 2008, we have had 329,052 guests at the John W. Pitts Recreation Center. September Open Gym Registrations and Packages Sold Packages Sold: July. MTD YTD FYTD Daily: 11 $33 26 $78 Individual Quarterly: 0 $0 2 $30 Individual Annual: 1 $50 1 $50 Family Quarterly: 0 $0 1 $30 Family Annual: 0 $0_ 0 __ $0__ Revenue: $83 $188

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS SEPTEMBER 2014 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS SEPTEMBER 2014 SSS FINANCE DEPARTMENT ACTIVITY LEVELS FY14 YTD FY15 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 1,693 1,886 Total Amount of All Deposits $ 43,466,581 $ 45,348,348 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 193,375 100.0% $ 4,514,755 199,160 100.0% $ 4,635,197 Wages and Hours Worked Regular 162,341 84.0% $ 3,507,345 162,559 81.6% $ 3,523,856 All over time 8,341 4.3% $ 354,643 7,464 3.7% $ 305,690 Other Paid or Unpaid Wages and Hours Vacation 13,564 7.0% $ 362,074 14,432 7.2% $ 388,341 Sick 3,938 2.0% $ 98,491 5,196 2.6% $ 132,703 Terminal Leave - Retiree Vacation/Sick Payout 604 0.3% $ 15,138 3,199 1.6% $ 105,085 Comp Time 1,999 1.0% $ 55,882 2,274 1.1% $ 63,636 Personal 315 0.2% $ 8,229 342 0.2% $ 10,070 Leave Without Pay 1,463 0.8% $ - 907 0.5% $ - Other (description below) 811 0.4% $ 112,953 2,789 1.4% $ 105,816 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 6 6 Number of Payroll Checks & Direct Deposits Issued 2,153 2,243 Number of Pension Checks Issued 776 761 Total Pension Benefits Paid - Defined Benefit Plan $ 1,286,484 $ 1,297,931 ACCOUNTS PAYABLE Number of Check Vouchers 1,284 1,296 Number of EFT Vouchers 490 513 Vouchers Dollar Amount Disbursed $ 17,651,155 $ 16,816,639 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock $2,700,000 $2,600,000 $2,500,000 Total Dollar Value $2,400,000 $2,300,000 $2,200,000 $2,100,000 $2,000,000 Series1 Series2 Value: $2,569,195 Line Items: 1,442 Fuel Use Unleaded: 11,338.2 gallons Diesel: 6,113.0 gallons Total Cost: $ 48,661

City of Dover Finance Department Monthly Report – September 2014 General Fund Summary Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 3,393,000 $ 3,393,000 $ - $ 3,393,000 0.0% Revenues Court of Chancery Fees 1,023,000 1,023,000 174,540 848,460 17.1% Fines & Police Revenues 1,288,800 1,288,800 263,657 1,025,143 20.5% Franchise Fees 636,000 636,000 - 636,000 0.0% Grants 623,500 623,500 - 623,500 0.0% Intrafund Services 4,863,000 4,863,000 1,040,842 3,822,158 21.4% Library & Recreation Revenues 670,400 670,400 84,349 586,051 12.6% Licenses & Permits 2,814,200 2,814,200 1,751,701 1,062,499 62.2% Property Taxes (Includes BID Revenue) (1) 11,099,200 11,099,200 10,788,670 310,530 97.2% Miscellaneous Revenues 93,900 93,900 9,561 84,339 10.2% Sanitation Revenues 2,595,600 2,595,600 645,487 1,950,113 24.9% Garrison Farm Rent Revenue 101,400 101,400 47,132 54,268 46.5% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 663,900 663,900 - 663,900 0.0% Civil Traffic Penalties 500,000 500,000 59,876 440,124 12.0% Transfer Taxes 1,250,000 1,250,000 329,205 920,795 26.3% Verizon, Contingency and CI Reserves 4,000 4,000 - 4,000 0.0% Police Grants 124,000 124,000 3,103 120,897 2.5% Water/Wastewater Fund 500,000 500,000 125,000 375,000 25.0% Electric Fund 10,000,000 10,000,000 500,000 9,500,000 5.0% Total Revenues 38,850,900 38,850,900 15,823,123 23,027,777 40.7% Total Beginning Balance & Revenues $ 42,243,900 $ 42,243,900 $ 15,823,123 $ 26,420,777 37.5% Expenditures City Clerk & Council $ 489,800 $ 489,800 $ 102,511 $ 387,289 20.9% Mayor, City Manager & Human Resources 1,047,100 1,047,100 189,652 857,448 18.1% Police & Police Extra Duty 14,698,600 14,698,600 3,106,827 11,591,773 21.1% Public Services 4,551,700 4,551,700 996,782 3,554,918 21.9% Engineering 192,600 192,600 17,371 175,229 9.0% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,990,100 1,990,100 430,589 1,559,511 21.6% Planning & Inspections 2,192,400 2,192,400 468,436 1,723,964 21.4% Finance, Info Tech & Customer Services 2,716,100 2,716,100 590,906 2,125,194 21.8% Library & Recreation 2,099,500 2,099,500 470,931 1,628,569 22.4% Fire Department 716,100 716,100 148,747 567,353 20.8% Assessor 309,500 309,500 47,545 261,955 15.4% Contribution to DDP 70,000 70,000 17,500 52,500 25.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 500,000 500,000 - 500,000 0.0% Insurance 724,800 724,800 167,108 557,692 23.1% OPEB - Retiree’s Health Care Contribution 1,636,500 1,636,500 - 1,636,500 0.0% Police Pension Trust Contribution - State Grant 500,000 500,000 - 500,000 0.0% Appropriation to Police Pension Fund 655,000 655,000 - 655,000 0.0% Street Lights 774,500 774,500 195,074 579,426 25.2% Debt Service 708,600 708,600 458,176 250,424 64.7% Transfers Out Capital Projects Fund 2,196,000 2,196,000 1,049,000 1,147,000 47.8% Total Expenditures 38,843,900 38,843,900 8,457,716 30,386,184 21.8% Budget Balance - Working Capital 3,400,000 3,400,000 - 3,400,000 0.0% Total Budget Balance & Expenditures $ 42,243,900 $ 42,243,900 $ 8,457,716 $ 33,786,184 20.0% Reserve Balances Contingency $ 467,900 $ 467,900 $ 467,062 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 9/30/14 is $623,393 as compared to $787,265 in September 2013.

City of Dover Finance Department Monthly Report – September 2014 Water/Wastewater Fund Summary Revised 25% Budget Budget YTD Balance Budget Beginning Balance - Water $ 658,400 $ 658,400 $ - $ 658,400 0.0% Beginning Balance - Wastewater $ (98,500) $ (98,500) $ - $ (98,500) 0.0% Beginning Balance - Kent County Treatment $ 155,000 $ 155,000 $ - $ 155,000 0.0% 714,900 714,900 - 714,900 0.0% Revenues Water Fees 4,616,400 4,616,400 1,347,222 3,269,178 29.2% Wastewater Fees 3,706,800 3,706,800 1,013,307 2,693,493 27.3% Kent County Treatment Fees 2,902,600 2,902,600 828,896 2,073,704 28.6% Ground Water Inflow Adjustment 1,862,500 1,862,500 468,690 1,393,810 25.2% Water Tank Leases 331,900 331,900 27,249 304,651 8.2% Miscellaneous Service Fee 179,600 179,600 17,038 162,562 9.5% Impact Fees - Water 472,700 427,900 90,300 337,600 21.1% Impact Fees - Wastewater 427,900 472,700 81,700 391,000 17.3% Total Revenues 14,500,400 14,500,400 3,874,402 10,625,998 26.7% Total Beginning Balance & Revenues $ 15,215,300 $ 15,215,300 $ 3,874,402 $ 11,340,898 25.5% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 500,900 $ 500,900 $ 79,415 $ 421,485 15.9% Water 485,300 485,300 100,151 385,149 20.6% Water Treatment Plant 1,576,900 1,576,900 327,596 1,249,304 20.8% Wastewater 974,100 974,100 233,761 740,339 24.0% Construction 252,500 252,500 51,039 201,461 20.2% Kent County Treatment 3,655,000 3,655,000 936,578 2,718,422 25.6% Intrafund Service Fees 1,354,900 1,354,900 288,302 1,066,598 21.3% OPEB - Retiree's Health Care Contributions 200,000 200,000 50,000 150,000 25.0% Debt Service 1,152,000 1,152,000 236,457 915,543 20.5% Other Employment Expenses 17,700 17,700 - 17,700 0.0% Transfers Out General Fund 500,000 500,000 125,000 375,000 25.0% Water I & E Fund 1,200,000 1,200,000 - 1,200,000 0.0% Wastewater I & E Fund 1,800,000 1,800,000 - 1,800,000 0.0% Total Expenses 13,669,300 13,669,300 2,428,299 11,241,001 17.8% Budget Balances Budget Balance - Working Capital - Water 1,020,100 1,020,100 - 1,020,100 0.0% Budget Balance - Working Capital - WW (739,200) (739,200) - (739,200) 0.0% Budget Balance-Working Capital - KSA 1,265,100 1,265,100 - 1,265,100 0.0% Total Budget Balances 1,546,000 1,546,000 - 1,546,000 0.0% Total Budget Balances & Expenses $ 15,215,300 $ 15,215,300 $ 2,428,299 $ 12,787,001 16.0% Reserve Balances Contingency-Water $ 107,700 $ 107,700 $ 104,690 Contingency-Wastewater $ 194,800 $ 194,800 $ 189,307 Impact Fee Reserve - Sewer $ 1,552,300 $ 1,552,300 $ 2,775,183 Impact Fee Reserve - Water $ 203,900 $ 203,900 $ 200,086 Bond Coverage Ratio (Covenant 1.20) 4.29 4.29 5.84

City of Dover Finance Department Monthly Report – September 2014 Electric Revenue Fund Summary Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 9,253,600 $ 9,253,600 $ - $ 9,253,600 0.0% Revenues Sales to Customers 78,043,000 78,043,000 21,709,229 56,333,771 27.8% Utility Tax 1,296,900 1,296,900 355,157 941,743 27.4% Weyandt Hall Rents 200,000 200,000 36,641 163,359 18.3% Miscellaneous Revenues 754,600 754,600 218,377 536,223 28.9% Interest Earned 12,000 12,000 (444) 12,444 -3.7% Transfer from Rate Stabilization 2,000,000 2,000,000 - 2,000,000 0.0% Total Revenues 82,306,500 82,306,500 22,318,960 59,987,540 27.1% Total Beginning Balance & Revenues $ 91,560,100 $ 91,560,100 $ 22,318,960 $ 69,241,140 24.4% Expenses Power Supply & Generation Hedged Energy $ 21,823,000 $ 21,823,000 $ 7,980,302 $ 13,842,698 36.6% Power Supply Management 996,000 996,000 166,000 830,000 16.7% Capacity Charges 9,958,900 9,958,900 2,211,070 7,747,830 22.2% Dover Sun Park Energy 2,067,600 2,067,600 447,120 1,620,480 21.6% Solar Renewal Energy Credits 378,600 378,600 96,369 282,231 25.5% PJM Charges - Energy 11,499,800 11,499,800 2,222,206 9,277,594 19.3% PJM Charges - Transmission & Fees 7,234,100 7,234,100 1,312,131 5,921,969 18.1% Total Power Supply 53,958,000 53,958,000 14,435,198 39,522,802 26.8% Plant Operations 6,141,100 6,141,100 1,510,514 4,630,586 24.6% Generation Fuels 1,611,100 1,611,100 799,353 811,747 49.6% Capacity Credits (8,881,500) (8,881,500) (1,981,042) (6,900,458) 22.3% PJM Spot Market Energy (2,232,800) (2,232,800) (163,335) (2,069,465) 7.3% PJM Credits (486,700) (486,700) (1,946,803) 1,460,103 400.0% Total Generation (3,848,800) (3,848,800) (1,781,313) (2,067,487) 46.3% Total Power Supply & Plant 50,109,200 50,109,200 12,653,885 37,455,315 25.3% Electric Operating Divisions: Transmission/Distribution 4,028,700 4,028,700 765,451 3,263,249 19.0% Electrical Engineering 1,370,900 1,370,900 285,313 1,085,587 20.8% Administration 636,600 636,600 104,106 532,494 16.4% Meter Reading 267,600 267,600 78,115 189,485 29.2% Systems Operations 686,300 686,300 144,570 541,730 21.1% Intrafund Services 3,508,100 3,508,100 752,540 2,755,560 21.5% Utility Tax 1,296,900 1,296,900 387,342 909,558 29.9% OPEB Trust Contribution - Unfunded Liability 1,009,800 1,009,800 252,450 757,350 25.0% OPEB - Retirees Health Care Contribution 513,300 513,300 128,325 384,975 25.0% Interest on Deposits 20,000 20,000 4,449 15,551 22.2% Green Energy Payment to DEMEC 130,000 130,000 15,897 114,103 12.2% Accounts Receivable Write-Offs 200,000 200,000 - 200,000 0.0% Other Employee Expenses 54,200 54,200 - 54,200 0.0% Contractual Services RFP's 246,800 246,800 55,438 191,362 22.5% Debt Service 3,297,000 3,297,000 853,238 2,443,762 25.9% Transfers Out: General Fund 10,000,000 10,000,000 500,000 9,500,000 5.0% Electric Improvement & Extension Fund 4,750,000 4,750,000 - 4,750,000 0.0% Inventory Reserve 175,000 175,000 - 175,000 0.0% Total Expenses 82,300,400 82,300,400 16,981,119 65,319,281 20.6% Budget Balance - Working Capital 9,259,700 9,259,700 - 9,259,700 0.0% Total Budget Balance & Expenses $ 91,560,100 $ 91,560,100 $ 16,981,119 $ 74,578,981 18.5% Reserve Balances Contingency Reserve $ 826,000 $ 826,000 $ 818,777 Insurance Reserve $ 743,600 $ 743,600 $ 737,131 Rate Stabilization Reserve $ 8,583,000 $ 8,583,000 $ 10,461,177 Bond Coverage Ratio (Covenant 1.25) 1.95 1.95 7.59 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,390 712,390 201,593 28.3% Sales per MWh $ 109.55 $ - $ 107.69 0.0% Purchased/Generated MWh 741,522 741,522 208,235 28.1% All In MWh Supply & Generation $ 67.58 $ 67.58 $ 60.77 89.9%

City of Dover Finance Department Monthly Report – September 2014 General Capital Project Fund Summary Revised 25% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 117,100 $ 2,653,600 $ - $ 2,653,600 0.0% Revenues State Grant - Other 153,000 208,000 - 208,000 0.0% Interest Earnings - - (1,419) 1,419 0.0% Transfer from General Fund for Projects 2,196,000 2,196,000 1,049,000 1,147,000 47.8% Miscellaneous Receipts 918,300 918,300 - 918,300 0.0% Transfer from Parkland Reserve - 104,000 104,000 - 100.0% Subtotal Revenues 3,267,300 3,426,300 1,151,581 2,274,719 Loan Proceeds - Street Projects & City Hall (1) 2,661,100 2,675,000 - 2,675,000 0.0% Subtotal Library Project Receipts 2,661,100 2,675,000 - 2,675,000 0.0% Total Revenues 5,928,400 6,101,300 1,151,581 4,949,719 18.9% Total Beginning Balance & Revenue $ 6,045,500 $ 8,754,900 $ 1,151,581 $ 7,603,319 13.2% Expenditures Fire $827,300 $827,300 $237,965 $589,335 28.8% Grounds Maintenance 68,100 86,700 - 86,700 0.0% Recreation 146,000 364,400 100,846 263,554 27.7% Police 499,100 499,100 - 499,100 0.0% Streets 3,956,400 6,020,500 251,544 5,768,956 4.2% Sanitation 256,500 256,500 - 256,500 0.0% Facilities Management - 55,000 - 55,000 0.0% Loan Issuance Costs 75,000 61,100 - 61,100 0.0% Transfer to Capital Asset Reserve - 153,800 - 153,800 0.0% Transfer to Parkland Reserve 100,000 100,000 100,000 - 100.0% Total Expenditures 5,928,400 8,424,400 690,355 7,734,045 11.6% Budget Balance - Projects 117,100 330,500 - 330,500 0.0% Total Budget Balance & Expenditures $ 6,045,500 $ 8,754,900 $ 690,355 $ 8,064,545 11.4% Reserve Balances Capital Asset Replacement Reserve $ 512,300 $ 512,300 $ 510,137 Parkland/Recreation $ 200,800 $ 200,800 $ 214,471

City of Dover Finance Department Monthly Report – September 2014 Water/Wastewater Improvement & Extension Fund Summary Revised 25% Budget Budget YTD Balance Budget Beginning Balance - Water $ 1,021,200 $ 7,490,100 $ - $ 7,490,100 0.0% Beginning Balance - Wastewater $ 1,060,000 $ 5,597,400 $ - $ 5,597,400 0.0% Revenues Income from Sale of Assets - - 5,075 (5,075) 0.0% Interest Earned 25,000 25,000 (964) 25,964 -3.9% Transfer from Operating Fund for Water 1,200,000 1,200,000 - 1,200,000 0.0% Transfer from Operating Fund for Wastewater 1,800,000 1,800,000 - 1,800,000 0.0% Transfer from Impact Fee Reserve - Wastewater 1,315,600 1,315,600 - 1,315,600 0.0% Total Revenues 4,340,600 4,340,600 4,111 4,336,489 0.1% Total Beginning Balance & Revenues $ 6,421,800 $ 17,428,100 $ 4,111 $ 17,423,989 0.1% Expenses Water $ 1,336,900 $ 7,526,500 $ 2,500 $ 7,524,000 0.2% Wastewater 3,273,200 7,757,300 189,902 7,567,398 5.8% Water Treatment Plant 38,100 38,100 - 38,100 0.0% Total Expenses 4,648,200 15,321,900 192,402 15,129,498 4.1% Budget Balance - Working Capital - Water 858,700 1,138,000 - 1,138,000 0.0% Budget Balance - Working Capital - Wastewater 914,900 968,200 - 968,200 0.0% Total Budget Balances 1,773,600 2,106,200 - 2,106,200 0.0% Total Budget Balances & Expenses $ 6,421,800 $ 17,428,100 $ 192,402 $ 17,235,698 3.0% Reserve Balances Capital Asset Replacement - Water $ 522,700 $ 522,700 $ 508,260 Capital Asset Replacement - Wastewater $ 521,600 $ 521,600 $ 507,097

City of Dover Finance Department Monthly Report – September 2014 Electric Improvement & Extension Fund Summary Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 3,362,200 $ 5,963,100 $ - $ 5,963,100 0.0% Revenues Interest Earnings 24,800 24,800 (4,094) 28,894 -16.5% Transfer from Electric Revenue Fund 4,750,000 4,750,000 - 4,750,000 0.0% General Service Billing 250,000 250,000 65,890 184,110 26.4% Total Revenues 5,024,800 5,024,800 61,796 4,963,004 1.2% Total Beginning Balance & Revenues $ 8,387,000 $ 10,987,900 $ 61,796 $ 10,926,104 0.6% Expenses Electric Generation $ 2,240,000 $ 2,739,300 $ 209,706 $ 2,529,594 7.7% Transmission/Distribution 1,033,000 1,574,100 66,800 1,507,300 4.2% Electrical Engineering 1,663,100 3,030,300 249,234 2,781,066 8.2% Total Expenses 4,936,100 7,343,700 525,740 6,817,960 7.2% Budget Balance - Working Capital (Unaudited) 3,450,900 3,644,200 - 3,644,200 0.0% Total Budget Balance & Expenses $ 8,387,000 $ 10,987,900 $ 525,740 $ 10,462,160 4.8% Reserve Balances Depreciation Reserve $ 9,998,200 $ 9,998,200 $ 9,910,667 Future Capacity Reserve $ 10,148,700 $ 10,148,700 $ 10,059,981 City of Dover Finance Department Monthly Report – September 2014 Community Transportation Improvement Fund Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 78,900 $ 143,500 $ - $ 143,500 0.0% Revenues Grants Revenue 500,000 1,677,800 - 1,677,800 0.0% Interest Earned 500 500 71 429 14.2% Total Revenues 500,500 1,678,300 71 1,678,229 0.0% Total Beginning Balance & Revenues $ 579,400 $ 1,821,800 $ 71 $ 1,821,729 0.0% Expenses Program Expenses - Del Dot $ 500,000 $ 1,677,800 $ 12,097 $ 1,665,703 0.7% Total Expenses 500,000 1,677,800 12,097 1,665,703 0.7% Budget Balance - Working Capital 79,400 144,000 - 144,000 0.0% Total Budget Balances & Expenses $ 579,400 $ 1,821,800 $ 12,097 $ 1,809,703 0.7%

City of Dover Finance Department Monthly Report – September 2014 Police Grant Funds Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 77,200 $ 77,200 $ - $ 77,200 0.0% Revenues Grants Received 339,000 339,000 92,176 246,824 27.2% Interest Earned - - 143 (143) 0.0% Total Revenues 339,000 339,000 92,319 246,681 27.2% Total Beginning Balance & Revenues $ 416,200 $ 416,200 $ 92,319 $ 323,881 22.2% Expenses Program Expenses/Supplies $ 156,000 $ 156,000 $ 18,219 $ 137,781 11.7% Computer Hardware 50,000 50,000 - 50,000 0.0% Telephone/Fax 15,000 15,000 3,446 11,554 23.0% Training/Conference/Food/Travel 32,000 32,000 - 32,000 0.0% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Contractual services 6,000 6,000 1,178 4,822 19.6% Operating Transfers - Out 124,000 124,000 3,103 120,897 2.5% Total Expenses 384,000 384,000 25,946 358,054 6.8% Budget Balance - Working Capital (Unaudited) 32,200 32,200 - 32,200 0.0% Total Budget Balances & Expenses $ 416,200 $ 416,200 $ 25,946 $ 390,254 6.2%

City of Dover Finance Department Monthly Report – September 2014 Library Grant Fund Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 17,300 $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 274,100 274,100 2,130 271,970 0.8% Total Revenues 274,100 274,100 2,130 271,970 0.8% Total Beginning Balance & Revenues $ 291,400 $ 291,400 $ 2,130 $ 289,270 0.7% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 28,000 $ 7,542 $ 20,458 26.9% Program Expenses/Supplies-Federal Grants - - 741 (741) 0.0% Office Supplies 24,000 24,000 6,095 17,905 25.4% Printing/Duplicating 8,900 8,900 835 8,065 9.4% Postage 100 100 - 100 0.0% Books 128,900 128,900 - 128,900 0.0% Furniture 2,000 2,000 2,753 (753) 137.7% Audio Visual Supplies 74,000 74,000 3,715 70,285 5.0% Training/Conference/Food/Travel 3,500 3,500 490 3,010 14.0% Computer Hardware - - - 0.0% Office Equipment/Repairs & Maintenance 2,000 2,000 4,311 (2,311) 215.6% Other Equipment - Purchases 2,700 2,700 - 2,700 0.0% Total Expenses 274,100 274,100 26,482 247,618 9.7% Budget Balance - Working Capital 17,300 17,300 - 17,300 0.0% Total Budget Balances & Expenses $ 291,400 $ 291,400 $ 26,482 $ 264,918 9.1% City of Dover Finance Department Monthly Report – September 2014 CJC Grants/Aid Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ - $ - $ - $ - 0.0% Revenues Grants Received 31,800 31,800 - 31,800 0.0% Total Revenues 31,800 31,800 - 31,800 0.0% Total Beginning Balance & Revenues $ 31,800 $ 31,800 $ - $ 31,800 0.0% Expenses Contractual Services $ 31,800 $ 31,800 $ - $ 31,800 0.0% Total Expenses 31,800 31,800 - 31,800 0.0% Budget Balance - Working Capital (Unaudited) - - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 31,800 $ - $ 31,800 0.0%

City of Dover Finance Department Monthly Report – September 2014 After School Program/Substance Abuse Prevention Fund Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ 41,000 $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,600 55,600 7,008 48,593 12.6% Recreation Revenue 33,000 33,000 18,778 14,222 56.9% Total Revenues 88,600 88,600 25,786 62,815 29.1% Total Beginning Balance & Revenues $ 129,600 $ 129,600 $ 25,786 $ 103,815 19.9% Expenses Temporary Help/Benefits $ 54,000 $ 54,000 $ 10,572 $ 43,428 19.6% Program Expenses/Supplies 55,600 55,600 10,754 44,846 19.3% Total Expenses 109,600 109,600 21,326 88,274 19.5% Budget Balance - Working Capital (Unaudited) 20,000 20,000 - 20,000 0.0% Total Budget Balances & Expenses $ 129,600 $ 129,600 $ 21,326 $ 108,274 16.5% City of Dover Finance Department Monthly Report – September 2014 CDBG Fund Revised 25% Budget Budget YTD Balance Budget Beginning Balance $ - $ - $ - $ - 0.0% Revenues Grants Received 235,000 235,000 2,851 232,149 1.2% Interest Earnings - - 29 (29) 0.0% Total Revenues 235,000 235,000 2,880 232,120 1.2% Total Beginning Balance & Revenues $ 235,000 $ 235,000 $ 2,880 $ 232,120 1.2% Expenses Current Year Closing Cost/Down Payment Program $ 102,800 $ 102,800 $ 39,807 $ 62,993 38.7% Current year Dover Interfaith Ministry 27,500 27,500 3,623 23,877 13.2% Current Year Elizabeth W Murphy School 50,000 50,000 - 50,000 0.0% Current Year NCALL Research Inc. 7,700 7,700 - 7,700 0.0% Current Year Salaries 47,000 47,000 - 47,000 0.0% Total Expenses 235,000 235,000 43,430 191,570 18.5% Budget Balance - Working Capital - - - - 0.0% Total Budget Balances & Expenses $ 235,000 $ 235,000 $ 43,430 $ 191,570 18.5%

Monthly Report September 2014 Economic Development Office

2014_09 Economic Development  Weekly Calpine conference calls  Weekly Planning staff meeting  Reviewed Inclusion Study responses with Staff  Spoke with vendor for Passport Parking to arrange presentation for Parking & Safety Committee  Attended Downtown Delaware Idea Exchange  Discussed potential GOTP prospect with Patty Cannon from DEDO and provided background information for prospect  Provided contact information to Central Delaware Chamber of Commerce for E-ZPass  Arranged for ceiling repair for E-ZPass  Provided Brian Murphy information regarding the Garrison Energy Center  Reviewed EA Engineering invoices for Capital Scrap and Chesapeake Supply locations  Discussed Eastern Shore Natural Gas easement with Calpine representatives and forwarded pictures of the easement to Calpine  Attended meeting with City Planner to discuss OktDoverFest  Attended LEADS Group meeting at R&R Commercial Realty  Reviewed vapor barrier information with Compliance Environmental for ICCL construction project  Attended Central Delaware Chamber of Commerce Board meeting  Conference call with Eastern Shore Natural Gas and Calpine Energy to discuss remedies for removal of trees in easement  Attended Greater Kent Committee Meeting  Attended DEED meeting  Attended Garrison Oak Technology Park progress meeting and discussed timeline for completion with respect to natural gas installation to Uzin Utz  Met with Mike Meade to discuss property across from GOTP  Attended OktDoverFest weekly meeting  Attended Kent County Tourism Board meeting  Attended Bayhealth Business and Investment Committee Meeting  Met with City Finance Director to discuss DDP financials  Discussed request from Jim Gray of Kirby & Holloway with City Engineer and City Manager  Finalized contract with Baker Ingram Associates for building inspection of 2 West Loockerman  Met with law partners and Greg Moore regarding the purchase of 2 West Loockerman  Provided Calpine information regarding Dover Post article  Attended Food Innovation District Meeting at Levy Court  Met with representative from Conner Strong regarding OktDoverFest insurance  Attended Kent County Plant Managers meeting  Attended the Kent Economic Summit  Toured Eastern Shore Natural Gas’ easement with Stu Widom from Calpine

 Gave an interview to Dover Post regarding Garrison Oak Technology Park and Garrison Energy Center  Met with city electrician to discuss electric needs for Loockerman Way  Met with Chesapeake Utilities to discuss timeline for gas installation at Garrison Oak Technology Park Measures:  1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2012-2013 Actual 2013-2014 Actual 2014 - 2015 Actual Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2013 June 2014 July 2014 7.5% - US Rate 6.1 % - US Rate 5.9 % - US Rate 6.9% - DE Rate 6.9 % - DE Rate 6.5 % - DE Rate 8.9% - City of Dover Rate 8.3% - City of Dover Rate 8.1% - City of Dover Rate June 2013 Actual June 2014 Actual September 2014 Actual  2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2012-2013 Actual 2013-2014 Actual 2014 - 2015 Actual Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 18 contacts YTD 23 Contacts YTD 9 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 7 Contacts YTD 13 Contacts YTD 4 Contacts YTD 2014_09 Downtown Dover Partnership  Provided technical assistance to eight (8) prospective small business individuals on overall business development within the Downtown Dover Business District  Continued providing technical assistance to three (3) prospective small business individuals on locating available space within the downtown district to lease  Provided twenty-two (22) hours of Technical Assistance to merchants located in the Downtown Business Corridor  Coordinated media (newspaper announcements), website and social media press releases of series of Special Events (Farmers Market) which occurred during September’14 in downtown Dover

 Coordinated media (newspaper announcements), website and social media press releases of the “Community Health Fair” Event scheduled for October 1  Coordinated media (newspaper announcements), website and social media press releases of the “Beach Party First Friday” Event scheduled for September 5  Coordinated logistics for the “Coming out of the Darkness Suicide Prevention” Event held on September 20  Coordinated logistics for the “Community Health Fair” Event sponsored by Independent Resource scheduled for October 11  Met with Volunteer Market Manager to discuss Logistics, Vendors line up and Market Reports for Farmers Market on September 2, 9, 15 and 23  Attended the Downtown Dover Manager’s Idea Exchange Meeting on September 4  Attended the Downtown Dover Partnership Design Committee Meeting on September 10  Attended the Downtown Dover Partnership Merchant’s Committee Meeting on September 9  Attended the Hispanic Heritage Month Planning Meeting on September 17  Attended the OktDoverFest Planning Committee Meetings on September 2, 9, 16 and 24  Attended the Restoring Central Dover Committee Meetings on September 9 and 12  Attended the2014 United Way of Delaware Campaign Kickoff on September 11  Attended the DDP Promotion/Marketing Committee Social Media Meeting on September 11  Attended the DDP Promotion/Marketing Committee Meeting on September 11  Attended the Kent County Economic Summit on September 23  Attended the DDP Winter Wonderland Committee meeting on September 30  Assisted the DDP Parking & Safety Committee with the installation of fifteen (15) new Parking Banners.  Assisted Delaware Economic Development Office with dissemination of registration information for the ecommerce training scheduled for September 16-18  Assisted Delaware Economic Development Office with the dissemination of the Delaware Hispanic Commission – How to do Business in Delaware Training scheduled September 18  Assisted Delaware Department of Labor with dissemination of registration information for the 11th Employer Conference scheduled for October 23  Attended the Capital Holiday Celebration Planning Committee on September 26  Attended the Kent County Open for Business Forum September 4  Conference call with members of the Minority Business Advisory Council regarding review of Council Action Plan on September 26  Conference call with Michelle Morin from Delaware Governmental Support Services on September 30 regarding the development of the “Impact of Health Care Laws on Small Business” workshop.  Coordinated the Grand Opening for Shep’s House of Styles on September 20  Continued working with the DDP Executive Director in reviewing submitted RFP’s for the proposed DDP website upgrade  Coordinated work order to have the kiosk located at the Bradford Street Parking Lot reconditioned

 Assisted the DDP Executive Director with the completion and submission of the City Wide Inclusion Study Questionnaire facilitated by Delaware State University on September 9.

Monthly Report September 2014

Date Range: From 9/1/2014 to 9/30/2014 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type 09/01/2014 30046 2014-000790 06:34 1832 N DUPONT HWY Steam, vapor, fog or dust thought to be smoke 09/01/2014 30046 2014-000791 21:02 210 BAY TREE RD E Good intent call, other 09/02/2014 30046 2014-000792 11:41 1570 N DUPONT HWY Smoke detector activation, no fire - unintentional 09/02/2014 30046 2014-000793 17:12 157 UPLAND AVE Cooking fire, confined to container 09/02/2014 30046 2014-000794 19:50 42 KINGS HWY High-angle rescue 09/04/2014 30046 2014-000795 21:01 1200 N DUPONT HWY False alarm or false call, other 09/04/2014 30046 2014-000796 22:27 1127 PARK AVE Smoke scare, odor of smoke 09/05/2014 30046 2014-000797 14:18 120 N STATE ST Good intent call, other 09/06/2014 30046 2014-000798 19:37 543 CRAWFORD AVE Public service assistance, other 09/06/2014 30046 2014-000799 22:01 1525 MCKEE RD Severe weather or natural disaster, other 09/06/2014 30046 2014-000800 22:36 150 CECIL STREET Electrical wiring/equipment problem, other 09/06/2014 30046 2014-000801 23:34 N GOVERNORS AVE Power line down 09/07/2014 30046 2014-000802 09:48 303 DOVEVIEW DR Removal of victim(s) from stalled elevator 09/07/2014 30046 2014-000803 15:44 911 KENTON RD System malfunction, other 09/07/2014 30046 2014-000804 19:08 WHITEOAK RD Gasoline or other flammable liquid spill 09/07/2014 30046 2014-000805 19:16 411 S QUEEN ST Good intent call, other 09/08/2014 30046 2014-000806 09:04 245 S DUPONT HWY Dispatched & canceled en route 09/08/2014 30046 2014-000807 09:47 51 WEBBS LN D Smoke detector activation, no fire - unintentional 09/08/2014 30046 2014-000808 11:21 1570 N DUPONT HWY Hazardous condition, other 09/08/2014 30046 2014-000809 15:43 430 COLLEGE RD 500 Water problem, other 09/08/2014 30046 2014-000810 22:37 24 S BRADFORD ST Electrical wiring/equipment problem, other 09/09/2014 30046 2014-000811 07:26 FORREST AVE Arcing, shorted electrical equipment 09/09/2014 30046 2014-000812 08:16 911 KENTON RD Alarm system sounded due to malfunction 09/09/2014 30046 2014-000813 08:28 726 WOODCREST DR Smoke detector activation due to malfunction 09/09/2014 30046 2014-000814 08:55 1703 E LEBANON RD Passenger vehicle fire 09/09/2014 30046 2014-000815 13:04 1131 N DUPONT HWY Service Call, other 09/10/2014 30046 2014-000816 14:39 ELECTRIC AVE Outside rubbish fire, other 09/10/2014 30046 2014-000817 18:32 W DENNYS RD No incident found on arrival at dispatch address 09/12/2014 30046 2014-000818 10:55 1200 N DUPONT HWY Smoke detector activation due to malfunction 09/12/2014 30046 2014-000819 13:59 910 WALKER RD A False alarm or false call, other 09/12/2014 30046 2014-000820 16:50 561 N DUPONT HWY Passenger vehicle fire 09/12/2014 30046 2014-000821 17:25 WHITEOAK RD OVERPASS & SR1 Extrication of victim(s) from vehicle 09/13/2014 30046 2014-000822 13:27 61 STEELE RD Brush or brush-and-grass mixture fire 09/13/2014 30046 2014-000823 16:20 120 N STATE ST Smoke detector activation, no fire - unintentional 09/13/2014 30046 2014-000824 18:38 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 09/14/2014 30046 2014-000825 00:08 1570 N DUPONT HWY Malicious, mischievous false call, other 09/14/2014 30046 2014-000826 10:21 1300 S FARMVIEW DR A Smoke or odor removal 09/14/2014 30046 2014-000827 16:48 1289 WALKER RD BUILD A Gas leak (natural gas or LPG) 09/14/2014 30046 2014-000828 22:07 263 N DUPONT HWY Good intent call, other 09/14/2014 30046 2014-000829 22:33 1200 N DUPONT HWY Water or steam leak 09/14/2014 30046 2014-000830 22:48 51 WEBBS LN M Cooking fire, confined to container 09/14/2014 30046 2014-000831 23:39 1001 WHITEOAK RD BLDG J System malfunction, other 09/15/2014 30046 2014-000832 16:04 351 KIMBERTON CT Sprinkler activation, no fire - unintentional 09/16/2014 30046 2014-000833 16:14 1570 N DUPONT HWY Cooking fire, confined to container 09/17/2014 30046 2014-000834 11:09 S DUPONT HWY & WEBBS LA Outside rubbish, trash or waste fire 09/17/2014 30046 2014-000835 22:04 255 WEBBS LN A Good intent call, other 09/18/2014 30046 2014-000836 09:02 2800 n dupont hwy Oil or other combustible liquid spill 09/18/2014 30046 2014-000837 14:16 Hazel rd/State St Citizen complaint 09/18/2014 30046 2014-000838 20:40 835 BAY RD False alarm or false call, other 09/19/2014 30046 2014-000839 05:55 1200 N DUPONT HWY System malfunction, other 09/19/2014 30046 2014-000840 10:09 100 CAMPUS DR False alarm or false call, other 09/19/2014 30046 2014-000841 15:31 425 WEBBS LN Dispatched & canceled en route 09/19/2014 30046 2014-000842 17:48 39 ROUNDTREE DR WEST Electrical wiring/equipment problem, other 09/19/2014 30046 2014-000843 21:14 1 E HUNTINGTON CIR Building fire 09/20/2014 30046 2014-000844 00:18 1 E HUNTINGTON CIR Smoke or odor removal 09/20/2014 30046 2014-000845 06:09 413 COURT ST D False alarm or false call, other 09/20/2014 30046 2014-000846 10:10 536 N BRADFORD ST Unauthorized burning 09/20/2014 30046 2014-000847 19:18 383 MOCKINGBIRD AVE Smoke scare, odor of smoke 09/20/2014 30046 2014-000848 19:27 835 BAY RD Smoke detector activation due to malfunction Date: 10/24/2014 Page: 1 Time:3:07 PM

Date FDID Incident# Alarm ### Address Suite Type 09/20/2014 30046 2014-000849 21:01 433 S NEW ST Smoke or odor removal 09/20/2014 30046 2014-000850 23:20 903 LEIPSIC RD Extrication of victim(s) from vehicle 09/21/2014 30046 2014-000851 00:05 222 S DUPONT HWY Removal of victim(s) from stalled elevator 09/21/2014 30046 2014-000852 04:12 100 HAMAN DR False alarm or false call, other 09/21/2014 30046 2014-000853 12:28 51 WEBBS LN B False alarm or false call, other 09/21/2014 30046 2014-000854 16:09 2736 FORREST AVE System malfunction, other 09/22/2014 30046 2014-000855 07:33 800 N STATE ST Sprinkler activation due to malfunction 09/22/2014 30046 2014-000856 10:40 227 N GOVERNORS AVE Attempt to burn 09/22/2014 30046 2014-000857 19:51 301 DOVEVIEW DR Defective elevator, no occupants 09/23/2014 30046 2014-000858 07:17 725 HORSEPOND RD Medical assist, assist EMS crew 09/23/2014 30046 2014-000859 09:29 742 S GOVERNORS AVE Smoke detector activation due to malfunction 09/23/2014 30046 2014-000860 16:58 1080 SILVERLAKE BLVD. Dispatched & canceled en route 09/24/2014 30046 2014-000861 01:54 1200 N DUPONT HWY False alarm or false call, other 09/24/2014 30046 2014-000862 23:11 120 N STATE ST Smoke detector activation, no fire - unintentional 09/25/2014 30046 2014-000863 06:03 120 N STATE ST System malfunction, other 09/25/2014 30046 2014-000864 21:57 801 N DUPONT HWY Outside gas or vapor combustion explosion 09/26/2014 30046 2014-000865 17:26 14 MORIARTY ST Smoke detector activation due to malfunction 09/26/2014 30046 2014-000866 17:56 236 TRAFALGAR DR Dispatched & canceled en route 09/26/2014 30046 2014-000867 18:13 1131 N DUPONT HWY Medical assist, assist EMS crew 09/26/2014 30046 2014-000868 20:02 1131 N DUPONT HWY Authorized controlled burning 09/27/2014 30046 2014-000869 11:15 1131 N DUPONT HWY HazMat release investigation w/no HazMat 09/27/2014 30046 2014-000870 12:37 1200 N DUPONT HWY Electrical wiring/equipment problem, other 09/27/2014 30046 2014-000871 13:08 2150 SHARON HILL RD Smoke or odor removal 09/27/2014 30046 2014-000872 19:57 19 ROOSEVELT AVE Electrical wiring/equipment problem, other 09/28/2014 30046 2014-000873 00:33 820 CARVEL DR B Malicious, mischievous false call, other 09/28/2014 30046 2014-000874 01:27 N DUPONT HWY & LEIPSIC RD Assist police or other governmental agency 09/28/2014 30046 2014-000875 11:06 1131 N DUPONT HWY Carbon monoxide detector activation, no CO 09/28/2014 30046 2014-000876 14:48 1131 N DUPONT HWY EMS call, party transported by non-fire agency 09/29/2014 30046 2014-000877 08:40 836 Otis drive False alarm or false call, other 09/29/2014 30046 2014-000878 16:23 32 W LOOCKERMAN ST Smoke scare, odor of smoke 09/30/2014 30046 2014-000879 13:19 1200 N DUPONT HWY Unintentional transmission of alarm, other 09/30/2014 30046 2014-000880 16:48 325 S STATE ST Dispatched & canceled en route 09/30/2014 30046 2014-000881 17:13 1280 W NORTH ST Overpressure rupture of air or gas pipe/pipeline Total Incidents: 92

Date Range: From 9/1/2014 to 9/30/2014 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 1 Fire 111 Building fire 1 1.09% $0 0.00% 113 Cooking fire, confined to container 3 3.26% $0 0.00% 131 Passenger vehicle fire 2 2.17% $0 0.00% 142 Brush or brush-and-grass mixture fire 1 1.09% $0 0.00% 150 Outside rubbish fire, other 1 1.09% $0 0.00% 151 Outside rubbish, trash or waste fire 1 1.09% $0 0.00% 163 Outside gas or vapor combustion explosion 1 1.09% $0 0.00% Totals 10 10.87% $0 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) 221 Overpressure rupture of air or gas pipe/pipeline 1 1.09% $0 0.00% Totals 1 1.09% $0 0.00% 3 Rescue & Emergency Medical Service Incident 311 Medical assist, assist EMS crew 2 2.17% $0 0.00% 352 Extrication of victim(s) from vehicle 2 2.17% $0 0.00% 353 Removal of victim(s) from stalled elevator 2 2.17% $0 0.00% 356 High-angle rescue 1 1.09% $0 0.00% Totals 7 7.61% $0 0.00% 4 Hazardous Condition (No Fire) 400 Hazardous condition, other 1 1.09% $0 0.00% 411 Gasoline or other flammable liquid spill 1 1.09% $0 0.00% 412 Gas leak (natural gas or LPG) 1 1.09% $0 0.00% 413 Oil or other combustible liquid spill 1 1.09% $0 0.00% 440 Electrical wiring/equipment problem, other 5 5.43% $0 0.00% 444 Power line down 1 1.09% $0 0.00% 445 Arcing, shorted electrical equipment 1 1.09% $0 0.00% 481 Attempt to burn 1 1.09% $0 0.00% Totals 12 13.04% $0 0.00% 5 Service Call 500 Service Call, other 1 1.09% $0 0.00% 520 Water problem, other 1 1.09% $0 0.00% 522 Water or steam leak 1 1.09% $0 0.00% 531 Smoke or odor removal 4 4.35% $0 0.00% 550 Public service assistance, other 1 1.09% $0 0.00% 551 Assist police or other governmental agency 1 1.09% $0 0.00% 555 Defective elevator, no occupants 1 1.09% $0 0.00% 561 Unauthorized burning 1 1.09% $0 0.00% Totals 11 11.96% $0 0.00% 6 Good Intent Call 600 Good intent call, other 5 5.43% $0 0.00% 611 Dispatched & canceled en route 5 5.43% $0 0.00% 622 No incident found on arrival at dispatch address 1 1.09% $0 0.00% 631 Authorized controlled burning 1 1.09% $0 0.00% 651 Smoke scare, odor of smoke 3 3.26% $0 0.00% 652 Steam, vapor, fog or dust thought to be smoke 1 1.09% $0 0.00% 661 EMS call, party transported by non-fire agency 1 1.09% $0 0.00% 671 HazMat release investigation w/no HazMat 1 1.09% $0 0.00% Date: 10/24/2014 Page: 1

Date Range: From 9/1/2014 to 9/30/2014 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss Totals 18 19.57% $0 0.00% 7 False Alarm & False Call 700 False alarm or false call, other 9 9.78% $0 0.00% 710 Malicious, mischievous false call, other 2 2.17% $0 0.00% 730 System malfunction, other 5 5.43% $0 0.00% 731 Sprinkler activation due to malfunction 1 1.09% $0 0.00% 733 Smoke detector activation due to malfunction 5 5.43% $0 0.00% 735 Alarm system sounded due to malfunction 1 1.09% $0 0.00% 740 Unintentional transmission of alarm, other 1 1.09% $0 0.00% 741 Sprinkler activation, no fire - unintentional 1 1.09% $0 0.00% 743 Smoke detector activation, no fire - unintentional 5 5.43% $0 0.00% 746 Carbon monoxide detector activation, no CO 1 1.09% $0 0.00% Totals 31 33.70% $0 0.00% 8 Severe Weather & Natural Disaster 800 Severe weather or natural disaster, other 1 1.09% $0 0.00% Totals 1 1.09% $0 0.00% 9 Special Incident Type 911 Citizen complaint 1 1.09% $0 0.00% Totals 1 1.09% $0 0.00% Totals 92 $0 Date: 10/24/2014 Page: 2

4:21 PM Robbins Hose Company # 1, Inc. 10/03/14 Accrual Basis Profit & Loss Detail September 2014 Type Num Name Memo Cl Split Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 1177 Atlantic Emergency SoEOS09704P- ladders City Fund Account 955.00 955.00 Check 1177 Atlantic Emergency SoMOR4613MORA- Eng 2 City Fund Account 412.50 1,367.50 Check 1177 Atlantic Emergency SoMOR4648MOP-Eng 3- clunk noise City Fund Account 209.00 1,576.50 Check 1177 Atlantic Emergency SoMOR4617MOP- Eng 2 charger City Fund Account 2,142.55 3,719.05 Check 1177 Atlantic Emergency SoMOR4647MOP- Eng 4 door handles City Fund Account 593.83 4,312.88 Check 1177 Atlantic Emergency SoMOR4646MOP- Ladder 1 steps City Fund Account 580.91 4,893.79 Check 1178 Atlantic Emergency SoMOR4669MOP- Eng 2 wheel seal City Fund Account 7,345.36 12,239.15 Check 1179 Carlisle's Marine 1988 Boston Whaler Service City Fund Account 422.86 12,662.01 Check 1181 Kunkel Auto Supply Invoice # 056450492- hyper dressing City Fund Account 42.58 12,704.59 Check 1181 Kunkel Auto Supply Invoice # 056452200 City Fund Account 11.46 12,716.05 Check 1181 Kunkel Auto Supply Invoice # 056452490 City Fund Account 7.30 12,723.35 Check 1181 Kunkel Auto Supply Invoice # 056452863 City Fund Account 40.07 12,763.42 Check 1183 Dover Automotive Inv # 668718- Tire Care City Fund Account 162.28 12,925.70 Check 1183 Dover Automotive Inv # 670366- Glass Cleaner City Fund Account 14.97 12,940.67 Total Apparatus Repairs & Maintenance 12,940.67 12,940.67 Electricity Check 1180 City of Dover Utility Acct # 44343-30252 City Fund Account 3,138.77 3,138.77 Total Electricity 3,138.77 3,138.77 Gasoline Check 1173 City of Dover February Unleaded fuel charges City Fund Account 260.02 260.02 Check 1173 City of Dover February Bio-Diesel charges City Fund Account 1,215.20 1,475.22 Check 1174 City of Dover July Unleaded fuel charges City Fund Account 508.50 1,983.72 Check 1174 City of Dover July Bio-Diesel fuel charges City Fund Account 1,222.77 3,206.49 Check 1185 City of Dover Unleaded fuel for August City Fund Account 384.83 3,591.32 Check 1185 City of Dover Bio-Diesel fuel for August City Fund Account 970.07 4,561.39 Total Gasoline 4,561.39 4,561.39 Office Supplies Check 1173 City of Dover February Postage charges City Fund Account 18.45 18.45 Check 1174 City of Dover July Postage charges City Fund Account 28.72 47.17 Check 1184 Staples White Cover Stock City Fund Account 16.79 63.96 Check 1185 City of Dover Postage charges for August City Fund Account 59.35 123.31 Total Office Supplies 123.31 123.31 Program Expenses Check 1175 Municipal Emergency Hose, NY hooks, rescue gloves City Fund Account 11,814.50 11,814.50 Total Program Expenses 11,814.50 11,814.50 Telephone Check 1173 City of Dover Verizon February charges City Fund Account 268.22 268.22 Check 1173 City of Dover Cavalier February charges City Fund Account 19.89 288.11 Check 1174 City of Dover Verizon July phone charges City Fund Account 270.66 558.77 Page 1 of 2

4:21 PM Robbins Hose Company # 1, Inc. 10/03/14 Accrual Basis Profit & Loss Detail September 2014 Type Num Name Memo Cl Split Amount Balance Check 1174 City of Dover Cavalier July phone charges City Fund Account 20.20 578.97 Check 1185 City of Dover Verizon August charges City Fund Account 270.66 849.63 Check 1185 City of Dover Cavalier August charges City Fund Account 21.24 870.87 Total Telephone 870.87 870.87 Uniforms Check 1182 Municipal Emergency Invoice # 00554506_SNV- boots City Fund Account 342.11 342.11 Total Uniforms 342.11 342.11 Water/Sewer Check 1176 Sharp Water Culligan DI Tank Exchange City Fund Account 125.00 125.00 Check 1180 City of Dover Utility Acct # 44345-32054 City Fund Account 20.50 145.50 Check 1180 City of Dover Utility Acct # 44341-32050 City Fund Account 5.90 151.40 Total Water/Sewer 151.40 151.40 Total Expense 33,943.02 33,943.02 Net Ordinary Income -33,943.02 -33,943.02 Net Income -33,943.02 -33,943.02 Page 2 of 2

FY 14-15 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 85,300.00 $ 16,823.97 $ 68,476.03 Building Maintenace Supplies $ 1,500.00 $ 224.16 $ 1,275.84 Contractual Services $ 10,500.00 $ - $ 10,500.00 Electricity $ 45,000.00 $ 13,388.49 $ 31,611.51 Gasoline $ 20,000.00 $ 6,104.13 $ 13,895.87 Heating Expenses- Gas $ 16,000.00 $ 186.87 $ 15,813.13 Medical Supplies $ 1,000.00 $ - $ 1,000.00 Office Supplies $ 2,000.00 $ 148.99 $ 1,851.01 Other Equipment Repairs $ 2,000.00 $ - $ 2,000.00 Program Expenses $ 37,000.00 $ 23,314.04 $ 13,685.96 Radio Repairs $ 2,000.00 $ - $ 2,000.00 Safety & Security $ 1,500.00 $ - $ 1,500.00 Small Tools $ 4,500.00 $ 243.51 $ 4,256.49 Telephone $ 10,000.00 $ 1,804.92 $ 8,195.08 Training & Travel $ 10,000.00 $ 1,420.00 $ 8,580.00 Uniforms & Firefighting Gear $ 30,000.00 $ 4,987.20 $ 25,012.80 Water/ Sewer $ 3,000.00 $ 790.07 $ 2,209.93 Balance as of: 09/30/14

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” September 2014

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 November 10, 2014 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of September 2014: COMPLAINTS Total complaints received through September 30th numbered 26,481. This is a decrease of 746 complaints over the same time period last year. 30,000 29,000 27,672 27,227 28,000 26,481 27,000 25,632 26,000 25,155 25,000 24,000 23,000 22,000 21,000 20,000 19,000 18,000 17,000 16,000 15,000 2010 2011 2012 2013 2014 CRIMINAL INVESTIGATIONS 25 Cases Reported in 20 September 15 13 Cases Cleared in September 10 6 6 5 Cases Cleared 5 0 3 3 from Previous 1 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council September 2014 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 13 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 4 WARRANTS ON FILE 1 BIKE ON SIDEWALK 2 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 1 DRUG RELATED ARRESTS 0 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 1 PARKING VIOLATIONS 29 PEDDLER 0 MEETINGS 164 PROSTITUTION 0 COLLECTION OF DELINQUENT 1 DCO’S WANTED CHECKS/CPC’S 0 TRAFFIC ARRESTS 3 WARNINGS 2 FUGITIVE 0 TOTAL CONTACTS 221 TRAFFIC ARRESTS 20,000 The department issued 12,252 traffic citations 19,000 through this reporting period. This is a decrease of 18,000 1,049 citations over the number issued during the 17,000 15,781 same period last year. 16,000 14,797 15,000 14,000 13,301 12,535 12,252 13,000 12,000 11,000 10,000 2010 2011 2012 2013 2014 TRAFFIC CRASHES 1,429 1,457 1,405 Through September 30th, Dover Police 1,500 1,372 1,292 investigated 1,405 traffic crashes. This is a 1,400 1,300 decrease of 52 crashes investigated during the 1,200 same period last year. 1,100 1,000 900 800 700 600 500 2010 2011 2012 2013 2014

Report to Mayor and Council September 2014 Page 4 911 CENTER During the month of September, the Dover Police Department handled a total of 10,185 calls 27% averaging 340 calls per day. Dispatchers handled 2,752 calls on the 911 wireless lines, 583 calls on the 911 landlines, and 148 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,702 were 911 Landline administrative calls. VolP 6% 65% 2% Administrative CITY ORDINANCE SUMMONS 7,000 6,377 6,618 Through September 30th, we issued 5,747 5,747 6,500 City ordinance summons, a decrease of 6,000 5,529 5,620 177 summonses over the same period last 5,500 year. *Note: Of those summonses issued 5,000 4,209 4,158 4,500 4,137 in September, 13 DCO’s were issued for 4,500 4,000 handicapped parking violations, 3 for fire 3,500 3,174 lane parking violations, 51 for false 3,000 alarms (0, for 1-2, 30, for 3-5 alarms, 12, 2,500 for 6-9 alarms, 5, for 10-15 alarms, and 2,000 1,500 4, for 16 or more alarms) and 13 for noise 1,000 violations (5 for vehicle violations and 8 500 for residence violations). 2010 2011 2012 2013 2014 ISSUED PAID Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police

City of Dover Capital Investment Plan Project Tracking Report Quarterly Report as of Sept 30, 2014 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 2,069,300 $ - $ 10,981,300 $ 2,318,900 $ 15,369,500 General Billings for Reimbursement of Expense - - - 250,000 250,000 Debt Financing 3,593,300 - - - 3,593,300 Other State/Federal Grants 208,000 - - - 208,000 State Community Transportation Funds - 1,677,800 - - 1,677,800 Transfer from WW Impact Fee Reserve - - 1,315,600 - 1,315,600 Transfer from General Fund 2,196,000 - - - 2,196,000 Transfer from Operating Funds - - 3,000,000 4,750,000 7,750,000 Transfer from Parkland Reserve 104,000 - - - 104,000 Interest Income - - 25,000 24,800 49,800 Total Funding Sources (Unaudited) $ 8,170,600 $ 1,677,800 $ 15,321,900 $ 7,343,700 $ 32,514,000

City of Dover General Fund - Major CIP Projects Quarterly Report as of Sept 30, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2013 2 ST1304 Garrison Farm Improvements $ 1,924,000 $ 4,661,100 $ 624,152 $ 4,036,948 13.4% $ 2,661,100 $ 4,287,800 $ 250,841 $ 4,036,959 5.9% In process Multiyear project, ongoing 3 Totals - FY 2013 $ 1,924,000 $ 4,661,100 $ 624,152 $ 4,036,948 13.4% $ 2,661,100 $ 4,287,800 $ 250,841 $ 4,036,959 5.9% 4 5 FY 2014 6 --- Equipment (Sprayer) $ 18,600 $ 18,600 $ - $ 18,600 0.0% $ - $ 18,600 $ - $ 18,600 0.0% In process 30 Gallon Sprayer 7 CS1402 Security Cameras/Fence 55,000 55,000 - 55,000 0.0% - 55,000 - 55,000 0.0% In process 8 PR1401 A/C System @ Pitts Center 65,000 104,000 - 104,000 0.0% - 104,000 - 104,000 0.0% In process Bids due in July 9 PR1402 Schutte Park Land Improvement 30,000 49,700 48,463 1,237 97.5% - 48,300 47,039 1,261 97.4% In process 10 PR1403 Demolition @ White Oak Park - 70,500 58,212 12,288 82.6% - 66,100 53,807 12,293 81.4% In process 11 ST1402 Concrete Program 70,000 45,500 3,937 41,563 8.7% - 42,300 702 41,598 1.7% In process Awaiting performance resolution 12 ST1403 B/L FY 2014 Bonded Street Program 613,900 566,000 505,280 60,720 89.3% - 60,700 - 60,700 0.0% In process w/contractor 13 ST1403 B/L Pear Street 126,100 126,100 - 126,100 0.0% - 126,100 - 126,100 0.0% In process Repair work to be done 14 ST1404 Village of Westover IV 129,400 129,400 - 129,400 0.0% - 129,400 - 129,400 0.0% In process 15 Totals - FY 2014 $ 1,108,000 $ 1,164,800 $ 615,892 $ 548,908 52.9% $ - $ 650,500 $ 101,548 $ 548,952 15.6% 16 17 FY 2015 18 --- Vehicles & Equipment $ 673,100 $ 673,100 $ - $ 673,100 0.0% $ 673,100 $ 673,100 $ - $ 673,100 0.0% 19 --- Tar Ditch Improvement Study 150,000 150,000 - 150,000 0.0% 150,000 150,000 - 150,000 0.0% 20 --- Stormwater Utility Plan 90,000 90,000 - 90,000 0.0% 90,000 90,000 - 90,000 0.0% 21 --- 800 MHZ Radio Replacement - Police 329,500 329,500 - 329,500 0.0% 329,500 329,500 - 329,500 0.0% 22 FR1500 Annual Contribution to Robbins Hose 238,500 238,500 237,965 535 99.8% 238,500 238,500 237,965 535 99.8% In process 23 FR1501 SCBA Equipment/Radios 588,800 588,800 - 588,800 0.0% 588,800 588,800 - 588,800 0.0% 24 PR1501 Park & Playground Impr Equipment 66,000 66,000 - 66,000 0.0% 66,000 66,000 - 66,000 0.0% 25 PR1502 Dover Park Improvement 80,000 80,000 - 80,000 0.0% 80,000 80,000 - 80,000 0.0% 26 ST1501 Salt Storage Barn 50,000 50,000 - 50,000 0.0% - 50,000 - 50,000 0.0% Bids due in July 27 ST1502 Streets, Alleys and Concrete Prog. 900,000 797,400 - 797,400 0.0% 900,000 797,400 - 797,400 0.0% 28 ST1505 Silver Lake Dam Inspection 51,400 51,400 - 51,400 0.0% 51,400 51,400 - 51,400 0.0% 29 ST1506 Stormwater Ditch Maintenance 15,000 15,000 - 15,000 0.0% 15,000 15,000 - 15,000 0.0% 30 CS1502 12 Additional Security Cameras 102,600 102,600 - 102,600 0.0% 102,600 102,600 - 102,600 0.0% 31 $ 3,334,900 $ 3,232,300 $ 237,965 $ 2,994,335 7.4% $ 3,284,900 $ 3,232,300 $ 237,965 $ 2,994,335 7.4% 32 33 Grand Totals $ 6,366,900 $ 9,058,200 $ 1,478,010 $ 7,580,191 16.3% $ 5,946,000 $ 8,170,600 $ 590,355 $ 7,580,245 7.2% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.

City of Dover Community Transportation - Major CIP Projects Quarterly Report as of Sept 30, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2009 - FY 2013 2 CT0212 South Street Paving $ 80,400 $ 80,400 $ 42,198 $ 38,202 52.5% $ - $ 38,200 $ - $ 38,200 0.0% 3 ST0232 Pat Lynn Drive/D.H.S. Storm Drain Pipe 155,200 190,300 184,778 5,522 0.0% - 5,500 - 5,500 0.0% Started 4 CT0555 Little League Parking Lot paving 11,600 11,600 - 11,600 0.0% - 11,600 - 11,600 0.0% Re-program for signage 5 TE0601 M Lincoln Park Center 900,000 1,423,500 523,277 900,223 36.8% - 900,200 - 900,200 0.0% Started On-going 6 CT0708 E Water Street Brick 65,000 65,000 - 65,000 0.0% - 65,000 - 65,000 0.0% Specialty contract needed 7 CT0977 Schutte Park Parking Lot 22,000 22,000 - 22,000 0.0% - 22,000 - 22,000 0.0% Trying to re-program for Schutte Park sidewalk 8 CT1201 North Street Roundabout 500,000 572,200 554,365 17,835 96.9% - 17,800 - 17,800 0.0% In Process Awaiting punch items 9 CT1317 Wesley College Phase II 148,600 148,600 119,241 29,359 80.2% - 29,400 - 29,400 0.0% 10 CT1369 Bayard Ave (Orchard Av & Morris Dr) 24,700 24,700 - 24,700 0.0% - 24,700 - 24,700 0.0% 11 Totals - FY 2009 - FY 2013 $ 1,907,500 $ 2,538,300 $ 1,423,858 $ 1,114,442 56.1% $ - $ 1,114,400 $ - $ 1,114,400 0.0% 12 13 FY 2014 14 CT1409 Persimmon Park Place Planning Study $ 600 $ 600 $ - $ 600 0.0% $ - $ 600 $ - $ 600 0.0% 15 CT1405 Lakeview Drainage Study 24,400 24,400 12,097 12,303 49.6% - 24,400 12,097 12,303 49.6% In Process 16 CT1412 Inner City Cultural League - S. West St. 38,400 38,400 - 38,400 0.0% - 38,400 - 38,400 0.0% 17 Totals - FY 2014 $ 63,400 $ 63,400 $ 12,097 $ 51,303 19.1% $ - $ 63,400 $ 12,097 $ 51,303 19.1% 18 19 FY 2015 20 CTxxxx Unapplied CT Projects (placeholder) $ 500,000 $ 500,000 $ - $ 500,000 0.0% $ 500,000 $ 500,000 $ - $ 500,000 0.0% Future CT Agreements 21 Totals - FY 2015 $ 500,000 $ 500,000 $ - $ 500,000 0.0% $ 500,000 $ 500,000 $ - $ 500,000 0.0% 22 23 24 Grand Totals $ 2,470,900 $ 3,101,700 $ 1,435,955 $ 1,665,745 46.3% $ 500,000 $ 1,677,800 $ 12,097 $ 1,665,703 0.7% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects Quarterly Report as of Sept 30, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Approved Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2008 - FY 2013 2 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,556,000 $ 87,827 $ 2,468,173 3.4% $ - $ 2,470,700 $ 2,500 $ 2,468,200 0.1% In Process Staff trying to site tank, in negotiations 3 WD0805 M Piney Point Well 398,800 1,096,200 1,093,212 2,988 99.7% - 3,000 - 3,000 0.0% In Process 4 WW1010 I Tar Ditch Interceptor Upgrade 518,200 518,200 50,082 468,118 9.7% - 468,200 - 468,200 0.0% In Process Easement request sent to residents 5 WD1302 M Garrison Farm Water Storage Tank 1,828,000 4,677,000 455,389 4,221,611 9.7% 400,000 4,221,600 - 4,221,600 0.0% In Process Multiyear Project 6 WW1304 M Garrison Farm WW Improvements 1,828,000 3,779,600 720,643 3,058,957 19.1% - 3,240,900 181,927 3,058,973 5.6% In Process Multiyear project 7 Totals - FY 2008 - FY 2013 $ 8,769,600 $ 12,627,000 $ 2,407,154 $ 10,219,846 19.1% $ 400,000 $ 10,404,400 $ 184,427 $ 10,219,973 1.8% 8 9 FY 2014 10 WW1205 Dover Brook Gardens PS Upgrade $ 52,800 $ 52,800 $ 3,849 $ 48,951 7.3% $ - $ 2,400 2,414 $ (14) 100.6% In Process Only carried forward $2,400 to cover final invoice 11 WW1206 Brandywine Pump Station 402,000 402,000 36,475 365,525 9.1% - 365,500 - 365,500 0.0% In Process 12 WW1207 McKee PS 55,000 55,000 7,724 47,276 14.0% - 47,300 - 47,300 0.0% In Process 13 WW1301 Hazlettville Rd Interceptor 20,400 20,400 4,054 16,346 19.9% - 16,300 - 16,300 0.0% In Process 14 WW1302 Lakeview PS 52,700 52,700 42,327 10,373 80.3% - 10,600 259 10,341 2.4% In Process 15 WW1303 Westover PS 768,800 768,800 54,049 714,751 7.0% 718,000 718,000 3,302 714,698 0.5% In Process Awaiting design invoices 16 II1402 West Dover Connector 37,800 37,800 37,800 (0) 100.0% - 2,000 2,000 - 100.0% In Process Project waiting to be bid 17 II1404 Basin #5 I & I Buck Drive 342,000 378,400 39,151 339,249 10.3% - 339,200 - 339,200 0.0% In Process 18 Totals - FY 2014 $ 1,731,500 $ 1,767,900 $ 225,429 $ 1,542,471 12.8% $ 718,000 $ 1,501,300 $ 7,975 $ 1,493,325 0.5% 19 20 FY 2015 21 --- Vehicles & Equipment $ 382,300 $ 382,300 $ - $ 382,300 0.0% $ 382,300 $ 382,300 $ - $ 382,300 0.0% 22 WD1500 Meter Replacement Project 19,000 19,000 - 19,000 0.0% 19,000 19,000 - 19,000 0.0% 23 WD1501 Stormwater Utility Plan 80,000 80,000 - 80,000 0.0% 80,000 80,000 - 80,000 0.0% 24 WQ1501 Water Quality Improvements 527,500 421,800 - 421,800 0.0% 527,500 421,800 - 421,800 0.0% 25 WD1503 WTP Process Improvements 175,000 175,000 - 175,000 0.0% 175,000 175,000 - 175,000 0.0% 26 WD1504 SCADA Equipment Tech Upgrade 78,000 78,000 - 78,000 0.0% 78,000 78,000 - 78,000 0.0% 27 WW1501 Inflow/Infiltration Removal 917,400 909,100 - 909,100 0.0% 917,400 909,100 - 909,100 0.0% 28 WW1503 Hazzletteville Road Interceptor 755,000 755,000 - 755,000 0.0% 755,000 755,000 - 755,000 0.0% 29 WW1504 Lakeview Dr Pump Stn Replacement 450,000 450,000 - 450,000 0.0% 450,000 450,000 - 450,000 0.0% 30 WW1505 Pump Station Repairs 36,000 36,000 - 36,000 0.0% 36,000 36,000 - 36,000 0.0% 31 WW1506 Walker Rd PS Gen Replacement 58,000 58,000 - 58,000 0.0% 58,000 58,000 - 58,000 0.0% 32 WW1507 Retreat Pump Station Replacement 52,000 52,000 - 52,000 0.0% 52,000 52,000 - 52,000 0.0% 33 Totals - FY 2015 $ 3,530,200 $ 3,416,200 $ - $ 3,416,200 0.0% $ 3,530,200 $ 3,416,200 $ - $ 3,416,200 0.0% 34 35 36 Grand Totals $ 14,031,300 $ 17,811,100 $ 2,632,583 $ 15,178,517 14.8% $ 4,648,200 $ 15,321,900 $ 192,402 $ 15,129,498 1.3% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project O = Operating revenues

City of Dover Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of Sept 30, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2012 - FY 2013 2 EG1212 M Unit 3 Turbine Inspection/Repair $ 1,494,000 $ 1,653,536 $ 1,561,756 $ 91,780 94.4% $ - $ 91,800 $ - $ 91,800 0.0% In process 3 EE1308 M Horsepond Substation Upgrade 730,900 1,301,100 800,557 500,543 61.5% - 681,500 180,988 500,512 26.6% In process 4 EE1312 M General Scott Switchgear 1,155,000 1,155,000 18,637 1,136,363 1.6% 1,100,000 1,137,600 1,263 1,136,337 0.1% In process 5 EE1314 Capitol Park Upgrade - 347,872 324,856 23,016 93.4% 27,500 4,433 23,067 16.1% In process Under Construction 6 Totals - FY 2012 - FY 2013 $ 3,379,900 $ 4,457,508 $ 2,705,806 $ 1,751,702 60.7% $ 1,100,000 $ 1,938,400 $ 186,684 $ 1,751,716 9.6% 7 8 FY 2014 9 --- Metering Infrastructure & Freightliner $ 392,000 $ 425,000 $ - $ 425,000 0.0% $ - $ 425,000 $ - $ 425,000 0.0% In Process 10 EE1443 GOTP Transmission Line Relocation 550,000 550,000 4,095 545,905 0.7% - 550,000 4,095 545,905 0.7% In Process 11 EG1402 Unit 3 Cooling Tower Repairs 803,000 1,123,000 42,230 1,080,770 3.8% 676,000 1,091,200 10,445 1,080,755 1.0% In Process 12 EG1406 McKee Run Energy Pipe Replacement 80,000 80,000 53,514 26,486 66.9% - 26,500 - 26,500 0.0% In Process 13 EG1407 Metering System Upgrades 150,000 150,000 - 150,000 0.0% 125,000 150,000 - 150,000 0.0% In Process 14 EG1408 McKee/VanSant Safety & Compliance 185,000 86,000 26,313 59,687 30.6% - 63,100 3,388 59,712 5.4% In Process Will complete in Spring 15 EG1413 McKee/VanSant Preserve Structure 42,000 42,000 - 42,000 0.0% 42,000 42,000 - 42,000 0.0% Cancelled Project cancelled. 16 EG1416 VanSant Capacity Increase 1,500,000 1,000,000 293,928 706,072 29.4% 750,000 901,900 195,873 706,027 21.7% In Process Multi-year project - Design to be complete Spring 17 EE1421 Richardson Circle Upgrade - - 307 (307) 0.0% - - 307 (307) 0.0% Project Complete in FY14. Final invoice rec'd FY15 18 EE1433 Chandelle Airport URD 117,900 117,900 100,129 17,771 84.9% - 70,600 52,828 17,772 74.8% In Process 19 EE1429 Clearview Meadows 88,000 85,300 4,108 81,192 4.8% - 81,200 - 81,200 0.0% In Process 20 EE1438 Dover Downs Tower 53,800 53,800 51,508 2,292 95.7% - 53,800 51,508 2,292 95.7% In Process 21 EE1439 Family Dollar Store 9,800 9,800 7,357 2,443 75.1% - 9,800 7,357 2,443 75.1% In Process 22 EE1440 Kraft Foods 69kv Temp 10,000 10,000 5,739 4,261 57.4% - 4,300 - 4,300 0.0% In Process 23 Totals - FY 2014 $ 3,981,500 $ 3,732,800 $ 589,228 $ 3,143,572 15.8% $ 1,593,000 $ 3,469,400 $ 325,800 $ 3,143,600 9.4% 24 25 FY 2015 26 --- Vehicles & Equipment $ 53,100 $ 53,100 5,320 $ 47,780 10.0% $ 53,100 $ 53,100 $ 5,320 $ 47,780 10.0% In Process 27 EG1503 McKee Unit 3 Aux Sys Comp 160,000 89,000 - 89,000 0.0% 160,000 89,000 - 89,000 0.0% 28 EG1504 McKee Unit 3 Boiler System 295,000 138,000 - 138,000 0.0% 295,000 138,000 - 138,000 0.0% 30 EG1506 McKee & VanSant Safety Improvement 52,000 52,000 - 52,000 0.0% 52,000 52,000 - 52,000 0.0% 32 EG1508 Plants - Preserve Structure 93,800 93,800 - 93,800 100.0% 93,800 93,800 - 93,800 0.0% 33 EE1500 69 kV Rebuild 75,000 75,000 - 75,000 0.0% 75,000 75,000 - 75,000 0.0% 34 EE1506 Lighting Proj & Rehab 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% 35 EE1509 West Dover Connector 250,000 250,000 - 250,000 0.0% 250,000 250,000 - 250,000 0.0% 36 EE1513 Town Point Distribution Feeders 250,000 250,000 - 250,000 0.0% 250,000 250,000 - 250,000 0.0% 37 EE1515 New Developments FY 2015 171,300 171,300 - 171,300 0.0% 171,300 171,300 - 171,300 0.0% 38 EE1505 DNREC R&R Metering 41,000 41,000 - 41,000 0.0% 41,000 41,000 - 41,000 0.0% 39 EE1514 Meadows @ Jefferson Terrace 15,400 15,400 - 15,400 0.0% 15,400 15,400 - 15,400 0.0% 40 EE1516 Chestnut Grove 299,000 299,000 - 299,000 0.0% 299,000 299,000 - 299,000 0.0% 41 EE1522 Garrison Oak Park 184,000 184,000 - 184,000 0.0% 184,000 184,000 - 184,000 0.0% 42 EE1523 Uzin Utz 39,300 39,300 7,936 31,364 20.2% 39,300 39,300 7,936 31,364 20.2% In Process 43 EE1520 69 kV Cable Replacement North Street 85,000 85,000 - 85,000 0.0% 85,000 85,000 - 85,000 0.0% 44 EE1521 College to McKee Feeders 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% 45 Totals - FY 2015 $ 2,225,900 $ 1,935,900 $ 13,256 $ 1,922,644 0.7% $ 2,225,900 $ 1,935,900 $ 13,256 $ 1,922,644 0.7% 46 47 Grand Totals $ 9,587,300 $ 10,126,208 $ 3,308,290 $ 6,817,918 32.7% $ 4,918,900 $ 7,343,700 $ 525,740 $ 6,817,960 7.2% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 10/31/14 PREPARED BY: Sharon Duca, P.E., Public Works Director/City Engineer SUBJECT: Evaluation of Bids – Lakeview Drive Pump Station Replacement REFERENCE: CIP- Lakeview Drive Pump Station Replacement RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Attachment A – Aerial Map EXPENDITURE REQUIRED: $407,350 AMOUNT BUDGETED: $450,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works- Wastewater Management, CIP Project #WW1302, CIP Project Name: Lakeview Drive Pump Station Replacement Account No.: 417-6900- 569.40-31. TIME TABLE: Notice to proceed to be issued within thirty (30) days of Council approval. Project anticipated to be completed in 210 calendar days. RECOMMENDED ACTION: Award the contract to A-Del Construction Co. for the City of Dover Lakeview Drive Pump Station Replacement Project, Bid #15-0010PW, for the amount of $407,350. BACKGROUND AND ANALYSIS This capital investments project includes the relocation and replacement of the Smith & Loveless package pumping station installed in 1971. The station has exceeded its anticipated life expectancy of 20-25 years and is in need of a capacity upgrade due to high peak inflow rates. The existing pump rate is 175 gallons per minute (GPM) and will be increased to 200 GPM. The pump station is currently located in the middle of Lakeview Drive. The relocation of the station out of the roadway will improve worker safety and ease of maintenance work. This pump station replacement will improve the City’s wastewater system by increasing the structural integrity, pump efficiency, and wastewater flow capacity of the pump station. The City requested an alternate bid price for bituminous pavement for the pump station. This option will decrease maintenance at the station. City staff is currently finalizing negotiations with the owner of the property to properly obtain the necessary easements for this infrastructure. The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under ITB #15-0010PW. Bids were opened on October 7, 2014. The City of Dover received two (2) bids. Based on the proposed quantities, the estimated contract values are as follows: ALTERNATE PAVING CONTRACTOR LOCATION BASE BID TOTAL COST OPTION A-DEL CONSTRUCTION CO. NEWARK, DE 400,100.00 7,250.00 $407,350.00 JJID, INC. BEAR, DE 425,000.00 2,500.00 $427,500.00 City staff reviewed the submissions and found that the A-Del Construction Co. bid met all requirements for the qualifications of the project. The price is fair and consistent with the approved budget. The alternate paving option is within the budget for this project. The staff recommends awarding the contract to A-Del Construction Co. in the amount of $407,350 for the Lakeview Drive Pump Station Replacement Project.

ATTACHMENT A Lakeview Drive/Silverlake Drive Lakeview Drive Pump Station Replacement 1 10 9 520 48 1 Dr 48 ke 07 D La et 1 er 2 ns Si lv 49 Su r 2 48 . ! . ! 7 10 Dr ew vi ke . ! 6 La Lakeview Drive Ú [ 4 0 10 Pump Station to be Replaced 400 0 50 100 Feet Legend Date Printed: October 30, 2014 10" 20" 35" File: m:\gis_data\projects\tech_mxds Ú [ Pump Station ¯ 12" 21" 36" \attachment_a_lakeview_pump_station ! . Manholes Department: Public Works GIS Force Main 15" 24" 4" City of Dover, Delaware 16" 27" 6" Dover Parcels 18" 30" 8" Sewer Line

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: City Council PREPARED BY: Traci A. McDowell, City Clerk, on behalf of Council President Bonar SUBJECT: Council and Committee Meetings - Holiday Schedule DATE SUBMITTED: 11-05-2014 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: N/A EXPENDITURE REQUIRED: $ N/A AMOUNT BUDGETED: $ N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: N/A RECOMMENDED ACTION: Cancellation of December 22, 2014 Safety Advisory and Transportation; Utility; and Legislative, Finance, and Administration Committee Meetings and City Council Meeting. Consideration may also be given to declaring December 26, 2014 as a special holiday. BACKGROUND AND ANALYSIS As we have done in the past, due to the holiday season, it is recommended that the Safety Advisory and Transportation; Utility; and Legislative, Finance, and Administration Committee Meetings and City Council Meeting scheduled for December 22nd be cancelled. Please keep in mind that if the need arises, Special Meetings will be called. Additionally, Christmas falls on a Thursday this year and consideration may be given to recognizing Friday, December 26th as a special holiday declared by City Council for City employees. S:\CAFS\11-10-2014 Holiday Schedule - Special Holiday.wpd

City of Dover Finance Department PO Box 475 Dover DE 19903-0475 Phone: (302-736-7018 FAX: (302) 760-4930 E-Mail: dmitchell @dover.de.us MEMORANDUM To: Members of City Council From: Donna Mitchell, Controller/Treasurer Copy: Mayor, City Manager, & City Clerk Date: November 7, 2014 Subject: Consideration of Additional Holiday for City Employees In preparation for Council Agenda Item # 8 we are hereby providing the cost of an additional Holiday for all City employees. The cost of an extra Holiday is determined based on the budgeted base pay for 8 hours of additional leave for all employees. The wages equate to $81,300 for all employees. The incremental additional cost of overtime is approximately $7,500 based on current analysis, for a total approximate cost of $88,800 (excluding benefits). The real dollar cost is the total value of the day. On another note, Department budget request totaled $353,800 for 191 employees who planned to sell-back vacation hours. The vacation sell-back is planned to be paid out on November 28. Submissions for vacation sell-back hours were due today. We received hours for 126 employees with a total payout of $223,300. If you recall, we budget a separate line item for vacation sell-back and retirement payouts since past experience has demonstrated that not everyone budgeted takes advantage of the benefits. We reduce the aggregate Department request by approximately $100,000. We had two unplanned police retirements for the sex offenders unit. We are hopeful the difference in the vacation sell-back will cover any unbudgeted retirement payout.