Attachment

REGULAR COUNCIL MEETING AGENDA AUGUST 11, 2014 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY BISHOP THOMAS L. HOLSEY PLEDGE OF ALLEGIANCE LED BY MAYOR CHRISTIANSEN AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of July 28, 2014 2. Certificate of Congratulations - Dr. Michael L. Mattern 3. Presentation by Delaware Department of Transportation (DelDOT) - High Intensity Activated Crosswalk (HAWK) Signal Located at Heatherfield Way and Route 8 (New Dover High School East Entrance) 4. Legislative, Finance, and Administration Committee Report - July 14, 2014 A. Proposed Financial Reforms - Public Safety Fund (Committee recommended approval of the proposed financial reforms related to Public Safety)(On July 28, 2014, City Council deferred this item until the next meeting)

Council Agenda - August 11, 2014 Page 2 * 5. Dover Human Relations Commission Report - July 22, 2014 A. Presentation - Dover Public Library Created Equal Project (Margie Cyr and Michelle Hughes) (Commission action not required) B. Development of DHRC 2014-2017 Strategic Plan/Discussion - DHRC Organizational Structure (Commission took no action) * 6. Special Utility Committee Report - July 24, 2014 A. Energy Risk Management - Overview and Training (Committee action not required) * 7. Monthly Reports - June 2014 A. City Assessor’s Report B. City Manager’s Report C. City Planner’s Report D. Controller/Treasurer’s Budget Report E. Economic Development Office Report F. Fire Chief’s Report G. Police Chief’s Report * 8. Quarterly Review of Capital Investment Plan (CIP) (April, May, and June) 9. Evaluation of Proposals - Engineering Services and Project Management for the Department of Public Works (Staff recommends awarding three (3), three-year contracts to URS Corporation, JMT, and Pennoni Associates, Inc. as per the pricing included in the proposal submittal) 10. Tentative Labor Contract with American Federation of State, County and Municipal Employees (AFSCME) 11. Evaluation of Bids A. Brandywine Pump Station Replacement (Staff recommends awarding the contract to JJID, Inc. for the City of Dover Brandywine Pump Station Replacement Project, Bid #14-0048PW, for the amount of $332,000) B. McKee Road Pump Station Comminutor Replacement (Staff recommends awarding the contract to Blooming Glen Contractors, Inc. for the City of Dover McKee Road Pump Station Comminutor Replacement Project, Bid #14-0051PW, for the amount of $147,110) C. Concrete Construction and Replacement - Phase I (Staff recommends awarding a unit price contract, based upon Bid #14-0052PW, for the Concrete Construction and Replacement Phase I Project to Fontana Concrete Contractors, Inc. The Public Works Director may add or delete from the contract, up to 35%, based on available funding throughout the contract period and inform the City Manager of such additions and deletions. All work will be paid for at the unit prices bid for work completed and accepted by the City of Dover. The total work authorized under this contract will not exceed the available funding in conjunction with the Concrete Construction and Replacement Phase II Project and FY15 Street Program, which are part and parcel of the above referenced CIP project)

Council Agenda - August 11, 2014 Page 3 11. Evaluation of Bids (Continued) D. Concrete Construction and Replacement - Phase II (Staff recommends awarding a unit price contract, based upon Bid #14-0053PW, for the Concrete Construction and Replacement Phase II Project to Fontana Concrete Contractors, Inc. The Public Works Director may add or delete from the contract, up to 35%, based on available funding throughout the contract period and inform the City Manager of such additions and deletions. All work will be paid for at the unit prices bid for work completed and accepted by the City of Dover. The total work authorized under this contract will not exceed the available funding in conjunction with the Concrete Construction and Replacement Phase I Project and FY15 Street Program, which are part and parcel of the above referenced CIP project) 12. Appointment - Timothy P. Mullaney, Jr. - Fire Marshal * 13. Reappointment Recommended by Mayor Robin R. Christiansen - Board of Adjustment - Arthur G. Ericson - Three (3) Year Term to Expire July 2017 14. Council Members’ Announcements /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2014\08-11-2014.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on July 28, 2014 at 7:30 p.m. with Councilwoman Williams presiding in the absence of President Bonar. Council members present were Mr. Anderson, Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Slavin, Mr. Hare, and Mr. Hutchison. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Acting Council President Williams declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Acting Council President Williams requested the addition of Item #3 - Certificate of Congratulations for Eugene Capers. Mr. Hutchison moved for approval of the agenda as amended, seconded by Mr. Slavin and unanimously carried. Acting Council President Williams advised members that staff had requested that Item #5A - Proposed Financial Reforms - Public Safety Fund be removed from the consent agenda. Mr. Slavin moved for approval of the consent agenda as amended, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JULY 14, 2014 The Minutes of the Regular Council Meeting of July 14, 2014 were unanimously approved by motion of Mr. Slavin, seconded by Mr. Anderson and bore the written approval of Mayor Christiansen. PRESENTATION BY LUTHERAN SENIOR SERVICES OF DOVER, INC. - PAYMENT IN LIEU OF TAXES (PILOT) Mr. Gary Coy, Executive Director of Lutheran Senior Services of Dover, Inc., presented Mayor Christiansen and Mr. Slavin, Chairman of the Legislative, Finance, and Administration Committee, with a contribution of $27,227 as payment in lieu of taxes (PILOT) for expenses associated with City services provided to Lutheran Senior Services throughout the year. Mr. Coy stated that Lutheran Senior Services had been providing housing to seniors for 33 years, which was a very important mission that could not be accomplished without the cooperation of the City of Dover. He stated that Luther Towers and Luther Village provide 391 apartments, serving over 400 people, and that their new building will add 45 additional apartments.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 2 Mayor Christiansen expressed his gratitude to Mr. Coy and Lutheran Senior Services for the contribution. He stated that it is a pleasure to have Luther Towers and Luther Village as a part of the City of Dover and looked forward to its expansion and continued growth. Mr. Slavin noted that approximately 450 people call Luther Towers and Luther Village home and thanked Lutheran Senior Services for providing housing to the City’s seniors. CERTIFICATE OF CONGRATULATIONS FOR EUGENE CAPERS Mayor Christiansen, joined by Ms. Sherwanda Rachal-Speaks, Recreation Specialist, presented the following Certificate of Congratulations to Mr. Eugene Capers and wished him a happy retirement: CERTIFICATE OF CONGRATULATIONS This Certificate of Congratulations is presented to Mr. Eugene Capers on your retirement as Principal of Towne Point Elementary We thank you for providing a safe haven for our Youth Connections programs by allowing the City of Dover to use space at Towne Point Elementary for over 15 years. The great partnership between the City of Dover and Towne Point Elementary has been a blessing for our youth. We wish you the best with your future endeavors as you enjoy your retirement years. July 28, 2014 Mr. Capers thanked the City of Dover for providing the opportunity for Towne Point Elementary to sustain the Youth Connections Programs for both the students and parents and, more particularly, he thanked Ms. Sherwanda Rachal-Speaks and introduced Ms. Crystal Thompkins, whom he hired several years ago and whom had proven to be his best investment for Towne Point because she had been a benefit to all who have had an opportunity to work with her. He stated that Ms. Thompkins serves as the liaison between the City of Dover and Towne Point Elementary School in providing the services offered. Mr. Capers stated that close to 50 children participated in the program this past year at the cost of only $35 per week, which had been an incentive for participants to continue with the program. DOVER HUMAN RELATIONS COMMISSION REPORT - JULY 8, 2014 The Dover Human Relations Commission met on July 8, 2014 with Chairman Wilson presiding. Development of DHRC 2014-2017 Strategic Plan Mr. Ruane reviewed a brief history of the origins of the DHRC. He advised members that, in 2001, there was an incident in the Dover community in which a young, African-American man was arrested and died in police custody. The community became incensed and ad hoc and formal meetings were held. An investigation was

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 3 performed, and it was determined by the State Department of Justice that the man had died of a drug overdose and was close to death at the time of the arrest. Due to the threat of tension between the police and the community, consideration was given to developing a public forum at that time to address this type of issue. A Community Harmony Committee was developed, which included ministers, some members of Council, and the Mayor, and assistance was provided by the State of Delaware Human Relations Commission (SHRC). The question was also raised as to whether a citizen review board was needed but a decision was made to trust that the Police Department had internal procedures in place to address this type of incident through a complaint process and by allowing citizens the opportunity to discuss problems with the internal affairs officer. For this reason, it was decided that another group to handle citizen complaints about the police department was not needed. Mr. Wilson advised members that, at that time, he, as President of the National Association for the Advancement of Colored People (NAACP), and Mayor James Hutchison called upon the Department of Justice (DOJ) for assistance. A representative from the DOJ came to the City from Philadelphia, communicated with the various organizations involved, and recommended that a Dover Human Relations Commission be established. Mr. Ruane explained that, with the assistance of the SHRC, it was determined that State Code deals with anti-discrimination in employment, housing, etc. in Delaware, and it was recommended by the SHRC that the DHRC allow the SHRC to respond to this type of complaint. The SHRC would provide the City instruction on where to refer those alleging housing or employment discrimination or with complaints pertaining to any other matters covered by the State Code, as stated in Chapter 58 - Human Relations, Article II - Human Relations Commission, Sec. 58-36 (4) of the Dover Code. Referring to the U.S. Department of Justice Community Relations Service Guidelines for Effective Human Relations Commissions, Updated March 2003, Mr. Ruane stated that the there was a close correlation between this document and the objectives, goals, and statements used in 2001 when establishing the DHRC. He noted that there were differences between the Dover DHRC and similar organizations, stating that someday the DHRC might find itself in a role that was expanded to include human rights rather than just human relations, which was the Commission’s current emphasis. He explained that various commissions around the country are civil rights commissions or human rights commission or both; however, DHRC members must work within the context of the Dover legislation. It was his belief that some of the conflicts relating to the DHRC in the past were the result of not understanding the narrow limits of that legislation. Mr. Ruane reviewed the outline he prepared for the Workshop and advised members of the components that are normally included in a human relations commission strategic plan, including a mission statement, vision statement, values statement or

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 4 guiding principles, SWOT (Strengths, Weaknesses, Opportunities, and Threats), long-term strategic objectives, strategies, short-term goals/priorities/initiatives, and action items/plans. Referring to Page 8 of the Guidelines for the Effective Human Relations Commissions, Mr. Ruane stated that the DOJ recommended that a human relations commission should be established by ordinance at the local government level. Mr. Ruane pointed out that the provisions relating to the prohibition of discrimination in specific areas and establishing a policy of equal opportunity were excluded from the City’s DHRC ordinance. Other provisions related to studying and recommending local government programs to enhance communications and understanding, developing and maintaining positive relations and promoting policies and practices that support inclusiveness and civility were included. He reiterated that when objectives and programs are developed in the DHRC strategic plan, members must stay within the Dover Code. Mr. Ruane suggested that some of the ideas in the Dover ordinance, such as fairness, respect, and monitoring intergroup relations and intergroup conflict, could be translated into a mission statement, vision statement, value statement, etc. It was his opinion that a system of mediation and conflict resolution had never been developed by the Commission. He suggested that the DHRC determine goals and priorities which could be developed into Specific, Measurable, Achievable, Realistic and Time-based (SMART) objectives. In developing a mission statement, Mr. Ruane stated that members should develop an overall expression of the Commission’s purpose. He noted, for example, that the Delaware Heart and Vascular, P.A.’s mission is “to provide the highest quality, hands-on personalized cardiovascular care and services in a warm, friendly, and compassionate atmosphere,” and its vision is “to be among the best providers of cardiovascular care and to be a place where employees want to work, patients want to receive care, and physicians want to practice.” The City of Dover’s mission statement states that “The City of Dover is a place where people want to live through the team effort of its elected officials, employees, and citizens. Dover is a clean and safe community with a future of balanced growth and opportunity where all citizens are heard, enjoy a high quality of life, and diversity is valued.” Mr. Ruane felt that the DHRC should become a group of people that want to make this happen and should be able to answer the questions regarding how diverse the City is demographically, economically, and how diverse and inclusive its government is, including the Mayor, Council, and every department. Mr. Ruane provided members with excepts from the City of Dover Personnel Policy (Employee Handbook), July 2004, noting that the Handbook indicated that the City’s Human Resources (HR) Department acknowledges the goal of the Human Relations Commission and includes provisions for the DHRC to work with the Department in relation to equal employment opportunity, discrimination, and harassment. The DHRC should, therefore, be able to determine how the HR Department is recruiting, how diverse the workforce is, and who provides related training, etc.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 5 Referring to Sec. 58-36 (1) of the Dover Code, Mr. Ruane explained that this provision provided an opportunity for members to make recommendations to City Council. Mr. McGiffin expressed his desire for the DHRC to be a resource for those who live in Dover and have issues related to groups of people getting along with each other, whether or not these concerns are related to City government. The Commission would be a resource to help resolve issues that have to do with discrimination, inclusion, or diversity that do not fall under the scope of the SHRC or other entities. Responding to Ms. Smith’s request for an example of this type of issue, Mr. McGiffin stated that a person with a disability might be offended if the City were to publish information that referred to people with disabilities as disabled people, rather than using “people first” language. He felt that the DHRC could deal with this type of issue as it is a substantive problem, involves an issue not easily resolved in some other forum, and is something that the DHRC has authority to address under its enabling legislation. Ms. Smith stated that she was not an expert on diversity issues; therefore, in order to provide information on resolving this type of situation in an open and objective way, she would need training. Responding, Mr. McGiffin noted that Commissioners would be performing this type of function as part of the Commission, not as an individuals. If this type of situation were brought to the Commission, it would be incumbent on the Commission to find out the relevant information, determine if it is a matter to be considered, and decide if there were possible solutions, e.g., approaching the department to discuss the matter. Members of the DHRC would not be decision makers as much as facilitators. Mr. Wilson stated that he had met with the SHRC, who was willing to provide “any resources” for the DHRC and stated that resources should be combined to resolve issues together. Mr. Ruane suggested that training for commissioners and discovery of resources could be one (1) of the objectives for the DHRC and that part of its mission might be to resolve issues that have to do with discrimination on a systemic (versus individual) level. Ms. Smith questioned, when including language regarding discrimination, if the definition should be narrowed and focused enough to convey to the community what they can expect from the Commission, noting that discrimination in housing would not be part of the DHRC’s concerns. Mr. Ruane stated that specifics should be developed to provide the community with an understanding of the Commission’s function. He felt that Mr. McGiffin’s example of a City department was a good one and questioned if the organization and services of the City would be the primary focus. Responding, Mr. McGiffin stated

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 6 that the City could be a focus, as there may be concerns in an area where the City has governmental resources and jurisdiction, e.g., a landlord who repairs the houses of white people and leaves the houses of people of color in disrepair. Noting that property inspection is within the jurisdiction of the City, he felt that this might be a policy issue that the DHRC could pursue because it involves discrimination, inclusion, and City services. Ms. Hicks stated that it was important that the Commission allow those with concerns to speak out and to believe that the DHRC would take action and was committed to making changes. She stated that the community must be able to trust the Commission. Mr. Roach concurred, stating, as an example, that he had lived on Slaughter Street for his entire life, and residents on that street had complained for many years that this was the only street in the neighborhood that has no sidewalk on either side, so children are forced to walk in the street. He explained that the Simon Circle Boys and Girls Club is located at the bottom of the street and there is a hill at the top with no stop sign present. It was Mr. Roach’s feeling that the combination of no sidewalk and no stop sign at the top of the hill would eventually result in someone being hit. Additionally, he stated that his father had complained about drivers speeding at this location. Mr. Roach advised members that he had been told that Mr. Anderson had taken this matter to City Council and a policeman observed the area for one (1) day and did not see anyone speeding there. It was Mr. Roach’s belief that drivers would not speed if they saw an officer present. Mr. McGiffin inquired why this would be a DHRC issue. Responding, Mr. Roach stated that it was not necessarily a DHRC issue; however, it could be a discriminatory issue because the area is a historically black neighborhood. Mr. Ruane questioned if the broader issue might be whether the City’s sidewalk program treats neighborhoods fairly. Mr. Wilson noted the importance of the Commissioners developing relationships with their City Council district counterparts in order to communicate and work together to solve issues like this. Ms. Smith suggested that part of the DHRC’s mission would be for members to work individually and collectively with Council members. Concurring, Mr. Wilson stated that collaboration was important between individual DHRC and Council representatives as well as between the DHRC as a whole with City Council. Mr. McGiffin inquired if the DHRC should limit collaboration to only City Council, as he felt it might be helpful to work with other elements of City government besides Council, such as the City Manager, Director of Planning and Community Development, Police Chief, or Fire Chief.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 7 Mrs. Sadusky stated that it would be important to collaborate with others in the community as well. Mr. Ruane questioned if the DHRC would wait for complaints to come in or if discovery would be done. Mr. Roach stated that it would be difficult to locate resources and information about all possible problems that may arise, noting that this could waste a lot of effort and time when members could be taking time to become more knowledgeable by talking to individual Council representatives. He felt it important to know the population, and in this way, members would develop knowledge about issues that occur more frequently. Mr. Ruane questioned if it was the feeling that Commissioners were to be a point of contact with the community to help resolve problems, and Mr. Roach concurred; however, he felt that it was important to identify those concerns that the DHRC was not allowed to address. Mr. Ruane suggested that each member write down their thoughts regarding the role of Commissioner, e.g., to be a contact person for the community and respective Council members, noting that this was a different approach than that taken by the DHRC previously. In addition, he suggested that members put in writing their thoughts about DHRC priorities and what they hoped the DHRC could accomplish. Responding to Mr. Ruane regarding the Commissioners’ views on DHRC service, Mr. Roach noted that he agreed to serve as a Commissioner because it would put him in a better position to address the needs that are brought to him by the community. Noting the diversity among Commissioners, Ms. Smith she stressed the value in talking and listening to each other. She felt that DHRC service would offer a new awareness of the City and an opportunity to learn and obtain a broader view of the City. Mr. Ruane questioned if members were aware of conflicts in the community between groups, noting the implication that the Commission would act if there was community conflict. Mr. Roach advised members that a meeting would be held on July 9, 2014 at Wesley United Methodist Church on South State Street from 6:00 - 8:00 p.m. in regard to the Restoring Central Dover Initiative. In addition, he indicated that a friend had mentioned to him his feeling that there was discrimination by the Dover Police Department toward black motorcycle groups. As a member of the Thunderguard motorcycle club, his friend noted that the club does a lot of community service, such

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 8 as bookbag and back-to-school programs, but members are often pulled over or approached by police while having rides or barbecues. He indicated that there are pastors, etc., in this group. He questioned if this was a matter that the DHRC would handle, as there appeared to be discrimination. Ms. Smith suggested that one (1) of the objectives of the DHRC might be to provide forums and facilitate conversations that would decrease stereotypes and increase the capacity to understand what people do, so that the DHRC could be an educational resource for the community to bridge the gap between organizations, people, the City, etc. Responding, Mr. McGiffin felt that education could resolve many issues, noting, for example, that the “people first” issue discussed previously was an education issue. Ms. Smith stated that this education emphasis would help to build trust, noting that to build trust there must be a presence and awareness that members want to advocate for justice, dignity, respect, togetherness, etc. Referring to the City of Portland Human Rights Commission Strategic Plan - 2012-2015, Page 22, Figure 1. Human rights Commission Model for Change, Mr. Ruane pointed out the strategies listed, including Discover, Visibility, Education, and Advocacy. He inquired if members wished to use these strategies as a basis (while crediting the source) to solidify how they wished to operate, noting that specific information, such as objectives, actions, time specificity, who would do it, priorities, etc. had not been included in the Portland Plan. Mr. Ruane suggested that this foundation could be used to develop specific actions. Members could choose a specific issue, such as the City’s sidewalk program and determine if it is discriminatory or not, or whether the Police Department has good community relations with groups such as the motorcycle group. Mr. Ruane suggested that members take one (1) of the issues discussed and establish objectives that are Specific, Measurable, Achievable, Realistic, and Time-based (SMART). For example, if education was selected as an objective, details should be developed regarding “who you want to educate, when do you want to educate them, how you will measure the effectiveness,” etc. Mr. McGiffin expressed his opinion that the DHRC should not “find issues” for which there were no complaints, noting that the only way to resolve issues between parties would be to have both sides participate. Mr. Wilson stated his feeling that issues should be broad and address all departments. He did not want to see the DHRC target the Police Department as he wished to see morale and relationships strengthened there. He felt that all departments in the City should be considered, expressing his opinion that there were issues related to the Inspections Division.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 9 Mrs. Sadusky stated that the DHRC could perform discovery regarding the sidewalk issue, to determine whether there is a physical reason, such a piping, etc. that would prevent sidewalk construction in the Slaughter Street area. Mr. Ruane stated that a portion of the City’s street and sidewalk program is funded by State legislators. The City uses a ranking system to determine which are the worst streets and areas, and this is presented to legislators; however, legislators often look at this issue from the point of view of how many voters reside on a particular street. He stated that the City also has a separate sidewalk program and perhaps this could be investigated, if this issue were pursued. Responding, Mr. McGiffin suggested that perhaps a State legislator would welcome an opportunity to collaborate with the DHRC on this sidewalk issue. Mr. Ruane stated that the more informed the DHRC becomes the better members can inform the community; for example, they could inform those who live on Slaughter Street who are affected to request funds from their legislators, especially when they are up for election. Ms. Smith suggested that a possible mission statement might be “to strengthen community relationships by becoming an educational resource that bridges the gap between City government and its constituents, while addressing potentially discriminating issues affecting organizations, groups, and individuals.” Mr. Roach suggested that the vision might be “to gain the respect and trust of the community and constituents so that they would believe the Commission will accomplish what they ask the Commission to do.” Mr. McGiffin felt it important for the Commission to foster respect, since this would be both critical and fundamental. Mr. Ruane asked that each member develop at least three (3) specific objectives that meet the SMART criteria and follow the broad strategies included in the Portland Human Rights Commission Model for Change. The Commissioners could then review the individual ideas to determine if there was consensus in obtaining three (3) objectives that the Commission could address. As examples, he stated that in the area of the Discover strategy, objectives could be: 1) examine the City’s Employee Handbook to see to what extent it represents good practice in terms of equality, etc., within the next six (6) months; 2) collect data on the sidewalk or recreation programs; or 3) determine how diverse Dover is by examining its demographics in terms of ethnicity, religion, etc. Mr. Wilson suggested learning whether one (1) group, in terms of ethnicity, was leaving the area more than another group.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 10 Mr. Ruane felt that the DHRC should try to determine what some of the real conflicts in the City are. Noting that race is an issue, he stated that perhaps the conservative/liberal politicization of communities and segregation of neighborhoods in terms of income and philosophy and related clustering were also issues. It was his belief that some of the biggest divisiveness had to do with partisan politics relating to social issues of the day that are dividing people of like races. Mr. Wilson suggested that racial crimes being committed in the City should be looked at carefully, noting that crimes, such as home invasions, etc., were increasing. He felt that educating the community in this regard and providing programs to stop crimes were important. Ms. Smith suggested the possibility of holding quarterly forums within the next year which would bring groups together to discuss their differences regarding issues such as those discussed by members, including racial crime, the conflict with the motorcycle group, sidewalks, etc., with some members of City Council attending as well. This would allow the DHRC to provide education and bring people together to decrease stereotypes and share opinions. She explained that the short-term goal would be to build trust and respect and create engagement, while the long-term goal would be to create change, which Ms. Smith felt would come over time. Noting that the next DHRC meeting was scheduled for July 22, 2014, Mr. Wilson stated that the agenda for this meeting would include further discussion of the topics on the Workshop agenda. Mr. Ruane reminded members to develop three (3) SMART objectives. Mr. Wilson requested that members also provide input regarding their view of the role of Commissioner. Mr. Ruane requested that members also review the suggested mission and vision statements. Discussion - DHRC Organizational Structure This item was deferred due to time constraints. Mr. Wilson advised members that the Dover Public Library was hosting a series of films in commemoration of the 50th anniversary of the signing of the Civil Rights Act of 1964, and that the initial event held at the Schwartz Center on July 2, 2014 went extremely well. Mr. Wilson was unable to attend due to another engagement; however, he heard that there was positive conversation in the community about the event. He suggested that each Commissioner attempt to attend one (1) or more of these documentary events. In addition, Mr. Wilson requested that each Commissioner attend one (1) of the diversity training workshops being offered by the

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 11 City’s Human Resources Department, noting that a schedule of sessions had been emailed to members previously. Mr. Ruane requested that the schedule be emailed to members again. Mr. Wilson requested that members continue to review the information that had been provided in their meeting packet. Mrs. Traci McDowell, City Clerk, reminded members that pictures were still needed for member ID badges. By consent agenda, Mr. Slavin moved for acceptance of the Dover Human Relations Commission Report, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - JULY 14, 2014 The Legislative, Finance, and Administration Committee met on July 14, 2014 with Chairman Slavin presiding. Proposed Financial Reforms - Public Safety Fund During the Committee meeting of June 23, 2014, Mr. Slavin advised members that during the June 11, 2014 Special City Council Meeting - Budget Review he proposed a series of 14 financial reforms to be addressed over the next six (6) to nine (9) months that would assist in shaping the City's Budget for FY 2015/2016. He stated that the proposed reforms were clustered into four (4) separate areas, as follows: 1) public safety; 2) compensation policies; 3) property tax governance; and 4) restrictions on uses of appropriations. He requested that members consider the public safety area first and that staff be requested to review the reforms, develop recommendations, and provide information on any financial gap that may result. He explained that the review would allow members to identify whether there was a need to create policy, ordinances, or Charter changes to implement any changes that may result from those discussions. Mr. Slavin stated that the Public Safety issue comprised five (5) of the 14 proposed reforms: 1) creation of a Public Safety Fund to be comprised of all costs associated with police, fire, and ambulance services; 2) revenue to the Public Safety Fund shall include all monies included in the revenue categories of Fines and Police Revenue, Police Extra Duty, Civil Traffic Penalties, Property Tax, and Grants related to these functions; 3) expenses against the Public Safety Fund shall include all monies included in the expense categories of Life Safety, Police, Police Extra Duty, and Fire; 4) the entire amount of funds received from the revenue category of Property Tax will be dedicated to the Public Safety Fund; and 5) it is the stated policy of City Council that the City shall have a goal of covering 100% of the costs for the Public Safety Fund with the revenue categories of Fines and Police Revenue, Police Extra

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 12 Duty, Civil Traffic Penalties, Property Tax, and Grants by FY 2025. Mr. Slavin stated that, essentially, this would put all costs for public safety in one (1) area, direct certain revenues to support that, and establish that the City’s policy would be to true up those expenses and revenues within the next ten years. Mrs. Donna Mitchell, Controller/Treasurer, reviewed a memo dated July 9, 2014 as well as a summary of what a Public Safety Fund would look like based on the Fiscal Year 2015 Budget. She noted that, for this discussion, Public Safety included the following divisions/cost items: Fire, Life Safety, Emergency Management Coordinator, Code Enforcement, Inspections, Police (all divisions), and Police Pension contributions (pass through of State Grant), which are the same divisions included in Public Safety in accordance with the grouping of expenditure categories in the Comprehensive Annual Financial Report (CAFR). She indicated that a subtotal was included to segregate the categories included in the CAFR and the Discussion Draft of the Proposed Financial Reforms. Mrs. Mitchell assured members that segregating Public Safety Revenues and Expenditures for budgetary purposes was permissible; however, for the audited financial statements they are required to be reported as General Fund Revenues and Expenditures, along with all other General Government activities. She advised members that if the decision were made to implement a Public Safety Fund, this would create an additional workload for the Finance Department and she would appreciate the opportunity to discuss the purpose and benefit of segregating these items into a stand-alone fund before making this change. In addition, Mrs. Mitchell recommended that this change be implemented during the budget process and not after a budget has been approved. This would prevent a large volume of manual work moving budgets and current financial activity to the new fund. Mrs. Mitchell noted that the summary of the Public Safety Fund included Code Enforcement, Inspections, and Emergency Management expenditures, as well as Permits and Other Fees on the revenues side. Responding, Mr. Slavin relayed appreciation for this inclusion, explaining that his intention was to ensure that both the revenues and expenses were included. Mrs. Mitchell stated that, based on these amounts, there would be an approximate $880,000 shortfall for revenues in the FY 2015 budget, which would equate to an approximate tax rate of 2.78¢. Due to time constraints, Mrs. Mitchell stated that staff had not had the opportunity to conduct a forecast of revenues and expenses for the long-term to determine if the revenues would keep up with the expenses or lag the expenses and create a bigger gap. Responding to Mr. Slavin, it was Mrs. Mitchell’s opinion that no Charter changes or ordinance amendments would be required to create the Public Safety Fund as suggested. She explained that the process would require the approval of City Council and the establishment of a policy for the Public Safety Fund, similar to the financial policies that had been adopted for the other three (3) major funds.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 13 Mr. Scott Koenig, City Manager, questioned if there was an intent to create a separate public safety tax. He advised members that there had been much discussion at the end of the legislative session regarding special taxes, taxing districts, etc. He explained the need to obtain the results of the final disposition of this legislation before providing members a definitive answer. Responding, Mr. Slavin stated that his intention was to be able to tell taxpayers who inquire that 100% of the property taxes are dedicated to public safety. Mr. Hare stated that, although he had no objections to the creation of a Public Safety Fund, he would not support an increase in property taxes. Responding, Mr. Slavin stated that no increase in property taxes would be introduced upon establishing the Fund and that it would not prohibit any other revenues to offset taxes, noting that future Councils would be making those determinations. In response to Mr. Anderson, Mr. Slavin stated that there was no intention to create a tactic to pressure members of City Council to raise taxes in the future. He reiterated that the main benefit would be to provide property owners a definitive understanding regarding the use of property taxes by the City of Dover. He stated that it was intended to be a disciplinary tool for budgeting and explaining expenses. With regard to the future, he stated that if there was a surplus of revenues (over expenditures), it would be the discretion of the sitting City Council to determine the use of any surplus, as it is currently. The Committee recommended approval of the proposed financial reforms related to Public Safety. Mr. Slavin advised members that following the Committee meeting, Mrs. Donna Mitchell, Controller/Treasurer, had expressed concerns and requested an opportunity to gather additional information. Having been out of town, he had not had the opportunity to meet with Mrs. Mitchell, which he planned to do sometime this week; therefore, he requested that this matter be deferred until the Regular Council Meeting of August 11, 2014. Mr. Slavin moved to defer the matter, to be considered during the Regular Council Meeting scheduled for August 11, 2014, seconded by Mr. Hare and unanimously carried. Parkway Academy Central School Resource Officer (SRO) Memorandum of Agreement (MOA) Police Chief Paul M. Bernat advised members that in April 2014, Ms. Gail Evans, the Principal of Parkway Academy Central (PAC), met with him to request a School Resource Officer (SRO) at their school, which is located at 111 S. West Street, Suite 200, in Dover (above Duncan Depot Center). He indicated that the PAC is an alternative school for troubled youth who are removed from their traditional schools, such as Caesar Rodney, Polytech, Lake Forest, etc.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 14 Members were advised that the PAC just completed its first year of a six (6) year lease at its current location but had been in Dover for the past four (4) years. Chief Bernat indicated that PAC was requesting the presence of one (1) police officer, from 9:00 a.m. to 2:00 p.m., five (5) days per week for its 180-day school year, which equates to 900 work hours. Since a normal work year is 2,080 hours per year, 900 work hours equates to 43% of one (1) work year. He stated that the cost of a new police officer with benefits is approximately $85,000 and that the school is willing to pay $60,000 for the 900 hours of police service. As a result, Chief Bernat stated that an additional $25,000 would be necessary. He proposed to “civilianize” the Sex Offender Unit officers and provided projections, prepared by the Police Resource Manager, of one (1) year and five (5) year savings and payroll costs, including unscheduled over-time, shift-differential, social security, medicare, healthcare insurance, OPEB, etc. He noted that the total cost for a police officer, including salary, benefits, training, uniforms, equipment and other costs, is $94,952 and that if the position were civilianized into a Sex Offender Unit position, the total cost would be $49,717, a savings of $45,235 for one (1) year and $262,675 for five (5) years. Chief Bernat stated that the additional $25,000 necessary could easily be made up in the first year simply by civilianizing one (1) Sex Offender Unit position. Chief Bernat also provided members with a Wage and Benefit Information for Employee Hiring and Transfer Request form and explained that it indicated exactly how the FY 2015 budget would be affected. He noted that, to date, Chief Hosfelt’s position had not been filled and that Sgt. Fortney was scheduled to retire on August 30, 2014. Chief Bernat indicated that he would also like to send one (1) additional officer (for a total of three (3) officers) to the Delaware State Police Academy, which begins on September 8, 2014. He stated that Sgt. Humphrey had shown an interest in retiring and becoming a sex offender management agent, which would result in a $45,000 savings, and his current position would not be replaced. Chief Bernat reminded members that City Council had approved an authorized strength of 93 officers for the Dover Police Department, and there were currently 92 officers, due to the vacancy created by Chief Hosfelt’s retirement. He noted that, although he recommended three (3) officers for the Delaware State Police Academy, two (2) police officers would be retiring. Chief Bernat indicated that the authorized strength would decrease from 93 to 92 officers, there being one (1) less police officer. Currently, there were 29 civilians in the Police Department, and this would increase to 31 civilians with the hiring of two (2) additional civilians. However, hiring three (3) additional officers would temporarily increase the police officers to 94, since one (1) officer would not yet have retired. In essence, he stated that the Police Department would be trading one (1) police officer for two (2) civilian positions and, as a result, a good deal of money would be saved. Chief Bernat stated that making these changes in the FY 2015 Budget would result in a savings of $16,000. He reiterated that the average savings for civilianizing a police officer position is almost $50,000.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 15 Regarding the request of PAC, Chief Bernat explained that a Memorandum of Agreement (MOA) between the PAC and the Police Department would be signed. The agreement would be for three (3) years at $60,000 per year. The agreement could be renewed in its second year; however, the City would also have the option to discontinue the agreement and release the SRO from the position when a police officer retires from the Dover Police Department. Under this scenario, he stated that no replacement would be hired to replace the retiring police officer. Members were advised that the Police Department would be coming back to the Committee in the near future with a full personnel plan that would not exceed the FY 2015 budget. Chief Bernat assured members that this would be a win-win situation and would allow the Police Department to provide real-time police service to the PAC and allow the Department to have an extra uniformed officer available. Staff recommended authorizing the Police Department to sign the MOA with Parkway Academy Central and approval for hiring a police officer for this program. Responding to Mr. Hare, Chief Bernat indicated that the school year for PAC begins August 22, 2014 and runs for 180 school days. As a result, the SRO would be available for other duties outside the hours of 9:00 a.m. to 2:00 p.m., as well as during the summer months, when there is no school. In response to Mr. Sudler, Chief Bernat explained that the SRO would be a full-time, City of Dover police officer who would be paid for 2,080 hours per year, 900 of which would spent working for the school. Mr. Shevock questioned if there were similar arrangements in other schools. Responding, Chief Bernat stated that there are two (2) SROs in the Capital School District and the District provides the City with $50,000 per officer, per year. If any other school located in the City wanted an SRO, they would be required to submit a request to the City. Chief Bernat stated that the Indian River School District provides an SRO Agent who is paid $25 per hour during the school year; however, in addition, they have an SRO. Responding to Mr. Slavin’s concerns regarding whether a “sit-out” period was required before City retirees could return to employment with the City, Mrs. Mitchell stated that staff had requested a legal opinion on this matter since the City’s actuary had once indicated that the hiring of City retirees would violate the City’s Pension Trust. She suggested that no retirees be hired by the City until the legal opinion was received. Elaborating, Mr. Koenig stated that some of the discussion was premature at this time, explaining that it was his hope that complete information would be presented to City Council for consideration; however, the SRO issue for PAC was on a specific time-line and a decision was necessary at this time. He assured members that staff was taking the required steps to ensure that the requested action could occur without

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 16 any legal ramifications, noting that the City had an extremely unionized environment with 90% of employees unionized. If the requested positions were created, he stated that it would be necessary to determine if they would be non-bargaining or unionized positions. Mr. Koenig stated that staff was interested in the concept, since it would eventually save the City money and allow officers who are familiar with this type of work to fill positions, although the officers would not necessarily be retired City police officers. He mentioned that the negotiations with the American Federation of State, County, and Municipal Employees (AFSCME) had been difficult, specifically because of a City retiree being hired and their selection of certain benefits. Although answers would be required for some of the issues that had been discussed, he stated that, at this time the SRO issue was a contract that required City Council endorsement, noting that an SRO was important for these students and that the program had proven to be beneficial for the community. Mr. Hare explained the need to plan and that certain changes may be necessary. He agreed that there was a need for the SRO at PAC for the betterment of the community and reminded members that there had been much discussion regarding the possibility of civilianizing the Sex Offender Unit positions. To his recollection, the Deputy City Solicitor had provided an opinion indicating that the City had the ability to hire retirees. Responding to Mr. Shevock, Chief Bernat indicated that it takes 22 weeks to complete the Police Academy and that the Academy is provided every six (6) months. He also stated that any retiree hired would not be eligible for another pension from the City. If the three (3) police officers were approved and an opinion was received indicating authorization to civilianize the Sex Offender Unit positions, he assured members that the authorized strength would return to 92. Mr. Hutchison felt that it would be imperative to determine if the retired police officers that would be hired to fill civilian positions would be unionized, explaining the importance of a Police Chief being able to assign a position where necessary and, if unionized, contract issues may prevent this flexibility. Mr. Hare suggested the possibility of the Sex Offender Unit positions being contractual, which would avoid any union issues since these positions would not be filled by employees. At the request of Mr. Hare, Mr. Anderson clarified that by including approval of staff’s recommendation, his motion included authorization for an additional officer to be hired, resulting in a total of three (3) police officers being sent to the Delaware State Police Academy in September 2014. The Committee recommended authorization for the position, that staff's recommendation be followed, and that the Police Chief and City Manager be authorized to sign the Memorandum of Agreement (MOA) with Parkway Academy Central.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 17 By consent agenda, Mr. Slavin moved for approval of the Committee’s recommendation, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). Village at McKee Branch (Formerly Walker Woods) Redevelopment Pay-in- Lieu of Taxes (PILOT) Mr. Scott Koenig, City Manager, advised members that the Milford Housing Development Corporation (MHDC) was proposing the redevelopment of Walker Woods into the Village at McKee Branch. This redevelopment project was working through the approval process so they can reconstruct this area to support current market needs. As part of their project financing support, they are seeking to enter into a Payment-in-Lieu of Taxes (PILOT) agreement with the City of Dover. He assured members that the draft agreement had been reviewed by the Deputy City Solicitor, Mr. William Pepper. The MHDC was proposing a PILOT in the amount of $5,000, prorated for any partial year, with an escalator of two percent (2%) each year. Mr. Koenig noted that the City of Dover property and tax records indicated the combined properties associated with the redevelopment of the Walker Woods Subdivision currently yield a tax levy of $14,058.97 per year. Mr. Koenig stated that he was continuing discussions with the MHDC and that the $5,000 PILOT was the initial offer. He requested permission to continue negotiations, explaining that the $5,000 PILOT would be the lowest amount and that there was a possibility that the amount may increase slightly. He advised members that a similar request was submitted by the MHDC to the Capital School District, as well as to Kent County. Staff recommended that the City Manager be authorized to negotiate a final agreement with MHDC regarding a proposed PILOT for the Village at McKee Branch. Responding to Mr. Sudler, Mr. Russell Huxtable, representative of the MHDC, 977 East Masten Circle, Milford, stated that being located within the City limits the development would be provided police services, fire protection, etc. and MHDC recognized this value to their residents. He stated that MHDC could be exempted from paying taxes and that entering into a PILOT agreement as a mutual understanding between the two (2) parties would not have an impact on the organization’s 501(c)(3) status. Mr. Koenig advised members that the owners of the property would have received street sweeping services, snow plowing, trash pickup, etc.; however, due to the manner in which they proposed to redevelop the property, the roadway will be private. As a result, these types of services will also be private. Mr. Koenig stated that the majority of the services that will be provided by the City will be for police, fire, ambulance, fire marshal, code enforcement, etc.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 18 In response to Mr. Anderson, Mr. Koenig stated that the abandonment of the right-of-way in the development was presented and approved by City Council late last year and, since this matter went through the committee process, all City departments commented on the request. Regarding trash services, he explained that when Walker Woods was originally developed, it did not have individualized containers but rather a bank of large, centrally located containers. He stated that this type of arrangement had created difficult issues over the last 20+ years, explaining that in some years trash was put inside the containers; however, there were times when the containers closer to the roadway would overflow. Mr. Koenig stated that the redevelopment of the property would resolve this issue since the City would no longer be providing trash collection services for this property. He noted that there are other developments within the City with private collection, such as Luther Towers. Although there would be a $9,000 reduction in the revenues collected ($14,058.97 property taxes versus $5,000 PILOT), Mr. Koenig assured members that the City would actually realize a savings since City services were being eliminated. Responding to Mayor Christiansen, Mr. Huxtable stated that the MHDC owns several other multi-family housing developments throughout the State, noting that its management takes over such services for all the complexes and they are within the operating budget for the apartment complex. The Committee recommended that the City Manager be authorized to negotiate a final agreement with Milford Housing Development Corporation (MHDC) regarding a proposed PILOT for the Village at McKee Branch. By consent agenda, Mr. Slavin moved for approval of the committee’s recommendation, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). One-Year Follow-Up - Disposal of Excess Property - 70 Mifflin Road, 299 College Road, and 29 North Kirkwood Street - Offer from Habitat for Humanity During their Regular Meeting of June 10, 2013, City Council approved the Legislative, Finance, and Administration Committee’s recommendation that it be determined that 70 Mifflin Road, 299 College Road, and 29 North Kirkwood Street were excess properties and that the City Manager be authorized to negotiate sale prices with Habitat for Humanity that minimize the write-off amount for the properties located at 70 Mifflin Road and 29 North Kirkwood Street and that the Standard Method of Disposition of Excess Property (with the possibility of a bid process) be utilized for the property located at 299 College Road. Mr. Scott Koenig, City Manager, provided members with an update on the three (3) properties authorized for disposal, as follows: 70 Mifflin Road – Habitat for Humanity originally offered to purchase the property for $10,000 on May 10, 2013. There was an agreed upon counteroffer on September 5, 2013 in the amount of $12,000. The sale of this property was officially

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 19 completed on October 8, 2013. The lien amount for the property was $12,175.68, so the City of Dover will write off $175.68. 29 North Kirkwood Street - Habitat for Humanity originally offered to purchase the property for $5,000 on May 10, 2013. There was an agreed upon counteroffer on September 5, 2013 in the amount of $5,800. As of July 8, 2014, the official property transfer had not occurred due to concerns about the deed description in the Sheriff’s deed; however, the Deputy City Solicitor had indicated that the deed is consistent with the Kent County property records. City staff was waiting on an official response from Habitat for Humanity with a specific purchase date. If this purchase is not completed by September 30, 2014, the property will be offered through a public bid. The lien amount for the property was $16,511.12, so the City of Dover will write off $10,711.12, provided the transaction with Habitat for Humanity is completed. 299 College Road – The bid documents for the property have been completed and will be sent to the City’s purchasing agent by July 11, 2014. Bids are to be received in August 2014, with the sale to be completed within 90 days. The lien amount is $17,870.26. Responding to Mr. Sudler, Mr. Koenig stated that, to his knowledge, the property at 299 College Road would be the first property for which the City will let bids to the public, indicating that almost all other properties that the City had transferred had gone to the Central Delaware Habitat for Humanity. Mr. Koenig stated that there was public interest, outside of the Central Delaware Habitat for Humanity, in the property at 299 College Road. Mr. Anderson noted that in some instances when a property is deemed dangerous, it may be less costly to repair it than to demolish it and questioned if staff would consider selling properties for the liens in order for the City to recoup its money. Mr. Koenig stated that, to his recollection, the City had not previously identified property that was in disrepair, taken action to have it repaired, and then had the property put out to public bid. He stated that for all such properties, the owner makes the necessary repairs or the City demolishes the property and goes through the lien process. Mr. Koenig explained that there are some cases where a third party may acquire the property from the original owner and either satisfy the lien or offer a certain amount that is accepted by the City to satisfy the lien. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that she and Deputy City Solicitor Pepper had discussed the possibility of repairing and selling properties that are in disrepair. She explained that the issue was that the only items the City has authority to lien are demolition and exterior repairs. She assured members that the problems with those properties that had been demolished by the City were far worse than exterior repairs; therefore, the City would not have the ability to renovate a property and then place a lien and sell the property. Responding, Mr. Anderson requested that he be provided the legal opinion on this matter, noting that the City Code would allow such action.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 20 Mrs. Townshend stated that although such an opinion was voiced by the Deputy City Solicitor, she had not obtained a written legal opinion and further explained that the State statute is very clear regarding those actions that are “lienable;” however, she stated that a written legal opinion would be requested of the Deputy City Solicitor. Due to the foreclosure crisis, Mr. Anderson felt that the City was taking action on more of these properties due to their being a public nuisance rather than because of their state of disrepair. He noted that the City had declared several properties dangerous because they were subject to vandalism and fire hazards and, as a result, the City was losing valuable housing stock. The Committee recommended acceptance of the follow-up report provided by staff on the disposal of excess properties. By consent agenda, Mr. Slavin moved for approval of the Committee’s recommendation, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). Mr. Slavin moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Hare and unanimously carried. QUARTERLY REVENUE REPORT Members were provided the Revenue Report as of June 30, 2014 (preliminary). By consent agenda, Mr. Slavin moved for acceptance of the Quarterly Revenue Report as of June 30, 2014, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). EVALUATION OF PROPOSALS - FURNISHING AND INSTALLATION OF AIR COOLED CONDENSERS FOR THE JOHN W. PITTS CENTER Mr. Scott Koenig, City Manager, advised members that bids were requested for furnishing and installing four (4), 20-ton air cooled condensers on the north and south sides of the John W. Pitts Recreation Center for the existing gymnasium. He reminded members that this was a component of the original building plan that was not installed under the construction contracts. Mr. Koenig stated that the absence of air conditioning in the Pitts Center gymnasium has an adverse effect on summer programming and that the gymnasium had occasionally been closed to the public on days of high heat and humidity, which significantly interferes with the City’s ability to serve the community. Mr. Koenig explained that this project would provide air conditioning to the gymnasium, with all labor and materials furnished and installed by the contractor. He reviewed the summary of the three (3) proposals received, which were reviewed and analyzed utilizing a point-based system. Based on the average score of the evaluations, as well as the proposed cost, staff recommended awarding the contract to Joseph T. Richardson, Inc., in an amount not to exceed $104,000.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 21 Mr. Koenig noted that the original budget for this project for FY 2014 was $65,000. In order to complete this project, he stated that it would be necessary to transfer $39,000 from the Parkland Reserve Fund. He advised members that the current Capital Improvement Plan (CIP) calls for using $200,000 to partially finance planned projects and that the current Parkland Reserve balance was $204,100, which did not include the $100,000 appropriation for the Dover Park, which was included in the FY 15 Budget. Responding to Mr. Anderson, Mrs. Donna Mitchell, Controller/Treasurer, indicated that once the $100,000 was appropriated, the total Parkland Reserve balance would be $304,100. In response to Mr. Perza, Mr. Koenig stated that the original project included two (2) components: labor and material; and the original estimate was $130,000. He explained that there was an error in the CIP last year that included only the labor component, which is why there was a disparity in these amounts. Mr. Slavin moved for approval of staff’s recommendation to award the contract to Joseph T. Richardson, Inc., in an amount not to exceed $104,000, seconded by Mr. Lynn and carried by a unanimous roll call vote (Bonar absent). ELECTION TO FILL VACANCIES - ROBBINS HOSE COMPANY Members were advised that in April 2014, both the Deputy Fire Chief and Second Assistant Fire Chief resigned. As a result, during their July 7, 2014 meeting, members of the Robbins Hose Company held nominations to fill the vacancies. Since these nominations were unopposed, the Fire Chief appointed the nominees to take office immediately, in an acting capacity, until approved by Council. The President and Secretary of the Robbins Hose Company submitted the nominees for consideration, as follows: Deputy Fire Chief - Mark A. Hall, II (unopposed) Second Assistant Fire Chief - Glenn Whitt (unopposed) By consent agenda, Mr. Slavin moved for approval of the Deputy Fire Chief and Second Assistant Fire Chief for the Year 2014, as submitted. The motion was seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). APPOINTMENTS/REAPPOINTMENTS - RECOMMENDED BY MAYOR CHRISTIANSEN Mayor Christiansen submitted the following appointments for approval: Downtown Dover Partnership Board of Directors - Annual Appointment to Expire May 11, 2015 - Laura Simmons, State of Delaware Representative (Deferred during the Annual Meeting) The appointment of the State of Delaware Representative to the Downtown Dover Partnership Board of Directors was deferred during the Annual Meeting of May 12, 2014, until the newly elected Mayor was sworn into office. During their Regular Meeting of July 14, 2014, Mayor Christiansen requested deferral of this appointment until the meeting of July 28, 2014.

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 22 Mayor Christiansen recommended the appointment of Ms. Laura Simmons to serve on the Downtown Dover Partnership Board of Directors as the State of Delaware Representative for a term to expire May 11, 2015. Downtown Dover Partnership Board of Directors - Three (3) Year Terms to Expire May 2017 Paul Lakeman - Chief Executive Officer of Bayhealth Foundation Dr. William Johnston - President of Wesley College Anita Evans - Undesignated Representative Lucy Findlay - Undesignated Representative Gerald I. H. Street - Undesignated Representative Dover Housing Authority Raymond L. Paylor (to fill the unexpired term of C. Terry Jackson) - Term to Expire August 15, 2015 Dover Public Library Commission Beth Petit de Mange - Five (5) Year Term to Expire June 2019 Public Advisory Committee (PAC) of the Dover-Kent County MPO Dr. Carlton L. Cannon, Jr. - Two (2) Year Term to Expire July 2016 By consent agenda, Mr. Slavin moved for approval of the appointments as recommended by Mayor Christiansen, seconded by Mr. Anderson and carried by a unanimous roll call vote (Bonar absent). FINAL READING - PROPOSED ORDINANCE #2014-15 WITH STAFF AMENDMENT #1 (SA#1) The First Reading of the following proposed ordinance was accomplished during the Council Meeting of July 14, 2014. Mr. Hare moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Hutchison and unanimously carried. Proposed Ordinance #2014-15 Amending Chapter 110 - Utilities, Article III - Water Service, Division 3 - Water Impact Fees, Section 110-207 - Establishment of Equivalent Dwelling Units and Article IV - Sanitary Sewer Service, Division 3 - Wastewater Collection Impact Fees, Section 110-282 - Establishment of Equivalent Dwelling Units Members were provided Proposed Ordinance #2014-15 amending Chapter 110 - Utilities, Article III - Water Service, Division 3 - Water Impact Fees, Section 110-207 - Establishment of Equivalent Dwelling Units and Article IV - Sanitary Sewer Service, Division 3 - Wastewater Collection Impact Fees, Section 110-282 - Establishment of Equivalent Dwelling Units. Mr. Scott Koenig, City Manager, reminded members that the proposed amendment would remove the current impact fee cap of 100 EDUs per certificate of occupancy. Developers of projects equal to or in excess of 100 EDUs that can demonstrate their economic benefit to the City of Dover may

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 23 request City Council to reduce the number of assigned EDUs to as low as 100 EDUs. This amendment would be applied to projects with building permits issued after July 28, 2014. Projects with building permits issued prior to July 28, 2014 would be subject to the prior cap of 100 EDUs. In discussions regarding the proposed amendment, Mr. Koenig stated that staff specifically met with representatives of the Calpine Project. He noted that the proposed amendment would not affect Block 1 of the Calpine Project, which is currently under construction. However, if they were to construct Block 2 of the Calpine Project, since the building permit would be issued after July 28, 2014, the amendment would potentially impact that project, as it would then place the burden on the developer to make an economic argument and presentation to City Council requesting a reduction in the impact fee for the particular project; however, in no instance would the number of EDUs be less than 100 for those large projects. Responding to Mr. Anderson, Mr. Koenig stated that the County ordinance is separate from the City’s and there are no caps or ability in the County ordinance to negotiate an impact fee. As an example, he stated that, currently, the Calpine Project is paying an impact fee solely based on the County ordinance, without a cap. He stated that it had been his experience that all economic development offices prefer as many incentives as possible; however, the City’s Economic Development Office understood the need to maintain and expand the infrastructure. Although they may not wholeheartedly support the proposed amendment, they did not object to it. Mr. Koenig confirmed that the proposed amendment would provide the developer of any large project the right to come before City Council and make an argument to have their required EDU impact fee reduced to 100. For clarification, Mr. Slavin noted that the draft ordinance includes red stricken language, which represented the original amendment, and the green stricken language represented the amendment presented to the Utility Committee. He questioned when the new green language was presented. Responding, Mr. Koenig stated that Staff Amendment #1 (SA#1), depicted in green text, was presented to City Council for a First Reading during their Meeting of July 14, 2014. He explained that SA#1 was the result of discussions with a developer in the City who had concerns about the language not clearly stating that it would exempt their project that was currently under construction. As a result, staff developed an amendment to make sure that all components of the green stricken language were incorporated and, at the same time, clarified the point that building permits that had already been issued were still subject to the cap. Since SA#1 did not change the proposed ordinance and would only provide clarification, he stated that SA#1 was presented directly to City Council rather than having it reconsidered by the Utility Committee. Mr. Slavin relayed objection to having an ordinance presented to City Council without first having a review by the Committee. Mr. Anderson moved to refer proposed Ordinance #2014-15 with Staff Amendment #1 (SA#1) back to the Utility Committee, seconded by Mr. Lynn. Responding to Mr. Hare, Mrs. Traci McDowell, City Clerk, explained that the only new language was the date, based on an effective date of July 28, 2014. She stated that staff felt that the revised wording was confusing; therefore, staff developed Staff Amendment #1, which was simply to clean

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 24 up the green stricken language. She assured members that the new green language states the same intent as the green stricken language except for the inclusion of the July 28, 2014 date; however, the wording was changed for readability. In response to Mr. Lynn, Mr. Koenig stated that, to his knowledge, no large building permits were pending that the proposed amendment would affect. Mr. Hare felt, based on the explanation provided by Mrs. McDowell, there was no need to refer the Proposed Ordinance back to the Committee for further review. Responding, Mr. Slavin stated that although he concurred, his concern was that the Committee process was circumvented and that there was a need to respect this process as it involves citizen members and allows for public testimony. He also stated no objections to the Proposed Ordinance moving forward at this time. On a call for the question, the motion to refer the matter back to the Utility Committee failed by a roll call vote of six (6) no (Dixon, Perza, Slavin, Hare, Hutchison, and Williams), two (2) yes (Anderson and Lynn), and one (1) absent (Bonar). Mr. Anderson moved for adoption of Proposed Ordinance #2014-15 with Staff Amendment #1 (SA#1), seconded by Mr. Hare. Mr. Perza stated that although he appreciated the concerns of following the Committee process, he felt that the substance of the language, as intended by the Committee, was maintained. As Chair of the Utility Committee, Acting Council President Williams indicated no objections to moving forward with the adoption of the Proposed Ordinance. Responding to Mr. Lynn, she stated that there was no public comment during the committee meeting when this matter was presented for their consideration, and this was confirmed by the City Clerk. Mr. Lynn stated that his only concern was that by moving forward, such action essentially stops the public from having the opportunity for meaningful dialogue or interaction with Council or its committees on this issue. In addition, he stated that the civilian Committee members would not be provided the opportunity to comment on the changes made since their review and recommendation. He felt that the matter should be referred back to the Committee to allow the opportunity for public comment. On a call for the question, the motion to adopt Ordinance #2014-15 with Staff Amendment #1 (SA#1), was carried by a roll call vote of five (5) yes (Perza, Slavin, Hare, Hutchison, and Williams), three (3) no (Anderson, Dixon, and Lynn), and one (1) absent (Bonar), and Council adopted Ordinance #2014-15, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 110 - Utilities, Article III - Water Service, Division 3 - Water Impact Fees, Section 110-207 - Establishment of Equivalent Dwelling Units of the Dover Code be amended to read as follows:

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 25 Sec. 110-207. Establishment of equivalent dwelling units. (a) Determination for residential dwellings. Whenever by ordinance or by contract the city imposes or assesses water charges or fees on the basis of EDUs, an EDU shall be determined in the same manner as wastewater collection charges or fees and as defined in the most recent impact fee ordinance adopted by Kent County Levy Court. An EDU for a residential dwelling shall be determined as follows: (1) Houses, dwellings, mobile homes and apartments with one kitchen and one or more baths and bedrooms separate from the kitchen .....1.0 EDU (2) Efficiency unit or cottage having a living space in one room and having one bath .....1.0 EDU (3) Dwelling with one kitchen and one or more baths and bedrooms separate from the kitchen and attached to other dwellings or structures .....1.0 EDU (b) Determination for nonresidential establishments. Whenever by ordinance or by contract the city imposes or assesses water charges or fees on the basis of EDUs, the number of EDUs to be charged shall be determined in the same manner as wastewater collection charges or fees and using the appropriate specific assessment as defined in the most recent impact fee ordinance adopted by Kent County Levy Court. When users propose water usage under circumstances other than the specific assessments defined by the county, the city's impact fee shall be calculated by the city engineer based on flow in GPD. In such cases where the impact fee is calculated by flow, each EDU shall be equal to 250 GPD. (c) Minimum assignment. A minimum of one EDU will be assigned to each establishment connecting to the system. No fractional parts of EDUs will be assigned. The number of EDUs shall be rounded up to the nearest whole number of EDUs. (d) No assignment. If an establishment does not have any physical facilities which result in a water demand on the city's water system, then the number of EDUs assigned to it shall be zero. (e) Maximum assignment. For projects that have a significant impact on the City’s Utility, City Council may consider a maximum assignment of EDUs. A project will be considered to have a significant impact if it will contribute in excess of 100 EDUs. In these cases, City Council may reduce the number of assigned EDUs to as low as 100 EDUs if an economic benefit to the City of Dover is demonstrated. Any request that will contribute less than 100 EDUs will not be eligible for a reduction. Maximum assignment of EDUs in excess of 100 EDUs will only apply to projects or connections with building permits issued after July 28, 2014. Any project with a building permit issued prior to July 28, 2014 will be subject to a maximum assignment of no more than 100 EDUs. BE IT FURTHER ORDAINED:

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 26 That Chapter 110 - Utilities, Article IV - Sanitary Sewer Service, Division 3 - Wastewater Collection Impact Fees, Section 110-282 - Establishment of Equivalent Dwelling Units of the Dover Code be amended by deleting the text indicated in red strikeout and inserting the bold, blue text, as follows: Sec. 110-282. Establishment of equivalent dwelling units. (a) Determination for residential dwellings. Whenever by ordinance or by contract the city imposes or assesses wastewater collection and transmission charges or fees on the basis of EDUs, an EDU shall be determined as defined in the most recent impact fee ordinance adopted by the Levy Court of the county. An EDU for a residential dwelling shall be determined as follows: (1) Houses, dwellings, mobile homes and apartments with one kitchen and one or more baths and bedrooms separate from the kitchen .....1.0 EDU (2) Efficiency unit or cottage having a living space in one room and having one bath .....1.0 EDU (3) Dwelling with one kitchen and one or more baths and bedrooms separate from the kitchen and attached to other dwellings or structures .....1.0 EDU (b) Determination for nonresidential establishments. Whenever the city imposes or assesses wastewater collection and transmission charges or fees on the basis of EDUs, the number of EDUs to be charged shall be determined using the appropriate specific assessment as defined in the most recent impact fee ordinance adopted by the Levy Court of the county. When users propose to discharge wastewater under circumstances other than the specific assessments defined by the county, the city's impact fee shall be calculated by the city engineer based on flow in GPD. In such cases where the impact fee is calculated by flow, each EDU shall be equal to 300 GPD. (c) Minimum assignment. A minimum of one EDU will be assigned to each establishment connecting to the system. No fractional parts of EDUs will be assigned. The number of EDUs shall be rounded up to the nearest whole number of EDUs. (d) No assignment. If an establishment does not have any physical facilities which have a load producing an effect on the city's wastewater collection and transmission system, then the number of EDUs assigned to it shall be zero. (e) Maximum assignment. For projects that have a significant impact on the City’s Utility, City Council may consider a maximum assignment of EDUs. A project will be considered to have a significant impact if it will contribute in excess of 100 EDUs. In these cases, City Council may reduce the number of assigned EDUs to as low as 100 EDUs if an economic benefit to the City of Dover is demonstrated. Any request that will contribute less than 100 EDUs will not be eligible for a reduction. Maximum assignment

CITY COUNCIL MEETING OF JULY 28, 2014 PAGE 27 of EDUs in excess of 100 EDUs will only apply to projects or connections with building permits issued after July 28, 2014. Any project with a building permit issued prior to July 28, 2014 will be subject to a maximum assignment of no more than 100 EDUs. ADOPTED: JULY 28, 2014 COUNCIL MEMBERS’ ANNOUNCEMENTS Acting Council President Williams noted that Mr. Anderson’s birthday was July 29th and wished him a very happy birthday. Mr. Slavin moved for adjournment, seconded by Mr. Hare and unanimously carried. Meeting Adjourned at 8:07 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of July 28, 2014, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\07-28-2014.wpd

CeRTifIC'[iTe Of COttG'R.tiTUb'(iTIOtt~ This C~rtifieat~ of Congratulations is pr~s~nt~d to <Vr. Micha{ll 1>. Matt{lrn for 33 y{lar$ of d{lvot{ld ~{lrVic{l a~ an Orthop{ldic ~urg{lon ~{lrVing in th{l 'Vov{lr ar{la ~inc{l 1981 f W~ Wish you th~ b~st With your utur~ ~nd~avors as you ~njoy your r~tir~m~nt y~ars. ristians~n Mayor

EXCERPT OF JULY 14, 2014 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING MINUTES The Legislative, Finance, and Administration Committee meeting was held on July 14, 2014, at 6:00 p.m. with Chairman Slavin presiding. Members present were Mr. Anderson, Mr. Hare, Mr. Shevock, and Mr. Sudler. Members of Council present were Mr. Dixon (arrived at 6:37 p.m.), and Mr. Hutchison. Mayor Christiansen was also present. Proposed Financial Reforms - Public Safety Fund During the Committee meeting of June 23, 2014, Mr. Slavin advised members that during the June 11, 2014 Special City Council Meeting - Budget Review he proposed a series of 14 financial reforms to be addressed over the next six (6) to nine (9) months that would assist in shaping the City's Budget for FY 2015/2016. He stated that the proposed reforms were clustered into four (4) separate areas, as follows: 1) public safety; 2) compensation policies; 3) property tax governance; and 4) restrictions on uses of appropriations. He requested that members consider the public safety area first and that staff be requested to review the reforms, develop recommendations, and provide information on any financial gap that may result. He explained that the review would allow members to identify whether there was a need to create policy, ordinances, or Charter changes to implement any changes that may result from those discussions. Mr. Slavin stated that the Public Safety issue comprised five (5) of the 14 proposed reforms: 1) creation of a Public Safety Fund to be comprised of all costs associated with police, fire, and ambulance services; 2) revenue to the Public Safety Fund shall include all monies included in the revenue categories of Fines and Police Revenue, Police Extra Duty, Civil Traffic Penalties, Property Tax, and Grants related to these functions; 3) expenses against the Public Safety Fund shall include all monies included in the expense categories of Life Safety, Police, Police Extra Duty, and Fire; 4) the entire amount of funds received from the revenue category of Property Tax will be dedicated to the Public Safety Fund; and 5) it is the stated policy of City Council that the City shall have a goal of covering 100% of the costs for the Public Safety Fund with the revenue categories of Fines and Police Revenue, Police Extra Duty, Civil Traffic Penalties, Property Tax, and Grants by FY 2025. Mr. Slavin stated that, essentially, this would put all costs for public safety in one (1) area, direct certain revenues to support that, and establish that the City’s policy would be to true up those expenses and revenues within the next ten years. Mrs. Donna Mitchell, Controller/Treasurer, reviewed a memo dated July 9, 2014 as well as a summary of what a Public Safety Fund would look like based on the Fiscal Year 2015 Budget. She noted that, for this discussion, Public Safety included the following divisions/cost items: Fire, Life Safety, Emergency Management Coordinator, Code Enforcement, Inspections, Police (all divisions), and Police Pension contributions (pass through of State Grant), which are the same divisions included in Public Safety in accordance with the grouping of expenditure categories in the Comprehensive Annual Financial Report (CAFR). She indicated that a subtotal was included to segregate the categories included in the CAFR and the Discussion Draft of the Proposed Financial Reforms. Mrs. Mitchell assured members that segregating Public Safety Revenues and Expenditures for budgetary purposes was permissible; however, for the audited financial statements they are required to be reported as General Fund Revenues and Expenditures, along with all other General Government activities. She advised members that if the decision were made to implement a Public Safety Fund, this would create an additional workload for the Finance Department and she would appreciate the opportunity to discuss the purpose and benefit of segregating these items into a stand-alone fund before making this change. In addition, Mrs. Mitchell recommended that this change be implemented during the budget process and not after a

EXCERPT - JULY 14, 2014 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING MINUTES PAGE 2 budget has been approved. This would prevent a large volume of manual work moving budgets and current financial activity to the new fund. Mrs. Mitchell noted that the summary of the Public Safety Fund included Code Enforcement, Inspections, and Emergency Management expenditures, as well as Permits and Other Fees on the revenues side. Responding, Mr. Slavin relayed appreciation for this inclusion, explaining that his intention was to ensure that both the revenues and expenses were included. Mrs. Mitchell stated that, based on these amounts, there would be an approximate $880,000 shortfall for revenues in the FY 2015 budget, which would equate to an approximate tax rate of 2.78¢. Due to time constraints, Mrs. Mitchell stated that staff had not had the opportunity to conduct a forecast of revenues and expenses for the long-term to determine if the revenues would keep up with the expenses or lag the expenses and create a bigger gap. Responding to Mr. Slavin, it was Mrs. Mitchell’s opinion that no Charter changes or ordinance amendments would be required to create the Public Safety Fund as suggested. She explained that the process would require the approval of City Council and the establishment of a policy for the Public Safety Fund, similar to the financial policies that had been adopted for the other three (3) major funds. Mr. Scott Koenig, City Manager, questioned if there was an intent to create a separate public safety tax. He advised members that there had been much discussion at the end of the legislative session regarding special taxes, taxing districts, etc. He explained the need to obtain the results of the final disposition of this legislation before providing members a definitive answer. Responding, Mr. Slavin stated that his intention was to be able to tell taxpayers who inquire that 100% of the property taxes are dedicated to public safety. Mr. Hare stated that, although he had no objections to the creation of a Public Safety Fund, he would not support an increase in property taxes. Responding, Mr. Slavin stated that no increase in property taxes would be introduced upon establishing the Fund and that it would not prohibit any other revenues to offset taxes, noting that future Councils would be making those determinations. In response to Mr. Anderson, Mr. Slavin stated that there was no intention to create a tactic to pressure members of City Council to raise taxes in the future. He reiterated that the main benefit would be to provide property owners a definitive understanding regarding the use of property taxes by the City of Dover. He stated that it was intended to be a disciplinary tool for budgeting and explaining expenses. With regard to the future, he stated that if there was a surplus of revenues (over expenditures), it would be the discretion of the sitting City Council to determine the use of any surplus, as it is currently. Mr. Anderson moved to recommend approval of the proposed financial reforms related to Public Safety, seconded by Mr. Sudler and unanimously carried. /dd S:\CAFS\Excerpt - LF&A Committee Report-Proposed Financial Reforms-Public Safety Fund - 4A 08-11-2014 Council Packet.wpd

8/6/2014 10:22 AM City of Dover Statement of Activities For the Year Ended June 30, 2015 Net (Expense) Program Revenues Revenue Indirect Operating Capital Grants Operating Capital Expenses Charges for Grants and and Governmental Expenses Expenses Allocation Services Contributions Contributions Debt Issuance Activities Functions/Programs Governmental Activities General Government $ 2,290,500 $ - $ (883,700) $ - $ - $ - $ - $ (1,406,800) City Clerk 383,200 (298,900) (84,300) Council 106,600 (83,100) (23,500) Mayor 74,900 (38,900) (36,000) City Manager 592,500 (376,200) (216,300) Human Resources 379,700 (86,600) (293,100) Planning 444,100 (444,100) Tax Assessor 309,500 (309,500) Public Safety 18,095,000 1,326,400 - 1,933,800 1,810,200 408,100 918,300 (14,351,000) Fire 716,100 827,300 66,000 238,500 588,800 (650,100) Life Safety 504,800 (504,800) Code Enforcement 418,400 579,000 160,600 Inspections 602,100 686,200 84,100 Police - Escrow - - Police - Administration 1,026,900 (1,026,900) Police - Civilian 2,157,700 - (2,157,700) Police - Law Enforcement 10,801,500 499,100 629,300 500,000 169,600 329,500 (9,672,200) Police - Extra Duty 712,500 659,500 124,000 71,000 Police - Pension Grant 500,000 500,000 - Police - City Pension Appropriation 655,000 (655,000) Public Works 6,196,600 4,281,000 (735,500) 2,595,600 663,900 1,694,900 2,586,100 (2,201,600) Administration 514,800 (296,000) (218,800) Engineering 192,600 (192,600) Facility Maintenance 677,800 (225,000) (452,800) Grounds 1,123,800 68,100 (214,500) 68,100 (909,300) Streets 665,100 3,956,400 1,370,300 2,586,100 (665,100) Sanitation 2,248,000 256,500 2,595,600 - 256,500 347,600 Street Lights 774,500 - 663,900 - (110,600) Library and Recreation 2,099,500 146,000 - 71,600 598,800 146,000 - (1,429,100) Library Services 1,393,100 71,600 450,000 (871,500) Recreation Services 706,400 146,000 148,800 146,000 (557,600) Community and Economic Development 293,000 - (173,900) - - - - (119,100) Economic Development 223,000 (173,900) (49,100) Contribution to DDP 70,000 (70,000) Central Services 1,312,300 - (905,900) - - - - (406,400) Fleet Maintenance 776,700 (400,800) (375,900) Warehouse & Purchasing 535,600 (505,100) (30,500) Inventory Writeoffs - - Financial Administration 2,766,100 - (1,738,500) - - - - (1,027,600) Information Technology 728,700 (316,300) (412,400) Finance 947,100 (569,200) (377,900) Customer Service 1,040,300 (853,000) (187,300) Uncollectible Write Offs 50,000 (50,000) Other Employment Expenses 500,000 (500,000) Debt Service 708,600 75,000 98,500 75,000 (610,100) Retirees Health Care Premiums 1,636,500 (1,636,500) Insurance 724,800 (425,500) (299,300) Miscellaneous Grant Related Expenses 25,000 - 25,000 - Total Governmental Activities 36,647,900 5,828,400 (4,863,000) 4,601,000 3,196,400 2,249,000 3,579,400 (23,987,500) General Revenues Property Taxes 11,099,200 11,099,200 Transfer Taxes 1,250,000 1,250,000 Business & Trailer Licenses 1,483,000 1,483,000 Franchise Fees 636,000 636,000 Court of Chancery Fees 1,023,000 1,023,000 Rent Revenue 101,400 101,400 Miscellaneouse Receipts 53,900 53,900 Earnings on Investments 40,000 40,000 Transfers from Reserves 4,000 4,000 Transfers to Reserves 2,196,000 100,000 100,000 (2,196,000) Subtotal General Revenues & Transfers 2,196,000 100,000 - 15,690,500 - 100,000 - 13,494,500 Total General Fund Activities 38,843,900 5,928,400 (4,863,000) 20,291,500 3,196,400 2,349,000 3,579,400 (10,493,000) Transfers from Utilities - - 10,500,000 - - 10,500,000 Total General Fund Activities and Transfers $ 38,843,900 $ 5,928,400 $ (4,863,000) $ 30,791,500 $ 3,196,400 $ 2,349,000 $ 3,579,400 $ 7,000

8/6/2014 10:23 AM City of Dover Statement of Activities For the Year Ended June 30, 2015 Net (Expense) Program Revenues Revenue Indirect Operating Capital Grants Operating Capital Expenses Charges for Grants and and Governmental Expenses Expenses Allocation Services Contributions Contributions Debt Issuance Activities Functions/Programs Governmental Activities General Government $ 2,290,500 $ - $ (883,700) $ - $ - $ - $ - $ (1,406,800) Public Safety 18,095,000 1,326,400 - 1,933,800 1,810,200 408,100 918,300 (14,351,000) Public Works 6,196,600 4,281,000 (735,500) 2,595,600 663,900 1,694,900 2,586,100 (2,201,600) Library and Recreation 2,099,500 146,000 - 71,600 598,800 146,000 - (1,429,100) Community and Economic Development 293,000 - (173,900) - - - - (119,100) Central Services 1,312,300 - (905,900) - - - - (406,400) Financial Administration 2,766,100 - (1,738,500) - - - - (1,027,600) Other Employment Expenses 500,000 - - - - - - (500,000) Debt Service 708,600 75,000 - - 98,500 - 75,000 (610,100) Retirees Health Care Premiums 1,636,500 - - - - - - (1,636,500) Insurance 724,800 - (425,500) - - - - (299,300) Miscellaneous Grant Related Expenses 25,000 - - - 25,000 - - - Total Governmental Activities 36,647,900 5,828,400 (4,863,000) 4,601,000 3,196,400 2,249,000 3,579,400 (23,987,500) General Revenues Property Taxes 11,099,200 11,099,200 Transfer Taxes 1,250,000 1,250,000 Business & Trailer Licenses 1,483,000 1,483,000 Franchise Fees 636,000 636,000 Court of Chancery Fees 1,023,000 1,023,000 Rent Revenue 101,400 101,400 Miscellaneouse Receipts 53,900 53,900 Earnings on Investments 40,000 40,000 Transfers from Reserves 4,000 4,000 Transfers to Reserves 2,196,000 100,000 100,000 (2,196,000) Subtotal General Revenues & Transfers 2,196,000 100,000 - 15,690,500 - 100,000 - 13,494,500 Total General Fund Activities 38,843,900 5,928,400 (4,863,000) 20,291,500 3,196,400 2,349,000 3,579,400 (10,493,000) Transfers from Utilities - - 10,500,000 - - 10,500,000 Total General Fund Activities and Transfers $ 38,843,900 $ 5,928,400 $ (4,863,000) $ 30,791,500 $ 3,196,400 $ 2,349,000 $ 3,579,400 $ 7,000

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) meeting was held on July 22, 2014 at 5:36 p.m. with Mr. Ruane presiding in the absence of Chairman Wilson. Members present were Mr. Henderson, Mr. Roach (arrived at 6:02 p.m. and departed at 6:28 p.m.), Mrs. Sadusky, Ms. Smith, and Ms. Stewart. Ms. Hicks and Mr. McGiffin were absent. AGENDA ADDITIONS/DELETIONS Mr. Henderson moved for approval of the agenda as presented, seconded by Mr. Roach and unanimously carried. Presentation - Dover Public Library Created Equal Project Members were provided a brochure regarding the film series, “Created Equal: America’s Civil Rights Struggle,” being offered by the Dover Public Library and co-sponsored by the DHRC and Delaware State University (Attachment #1). Mr. Ruane advised members that the first session of the Created Equal Project had been held at The Schwartz Center and was very successful, with approximately 350 people attending. Ms. Michelle Hughes, Head of Adult Services, Dover Public Library, advised members that the Created Equal Project was the result of a grant through the National Endowment of the Humanities in partnership with the Gilder Lehrman Institute of American History. She noted that the Dover Public Library was very fortunate to be one of a few institutions nationwide that were awarded this grant. A steering committee was formed in an effort to reach as broadly into the Dover community as possible and the first event was held on July 2, 2014 in conjunction with the celebration of the 50th anniversary of the signing of the Civil Rights Act of 1964. Ms. Hughes noted that the film series would be expanded to run at the library through September and that she was reaching out to Dover High School to coordinate tours for students to come and view clips of the four (4) documentaries offered. She explained that this was one (1) example of some of the cultural programs that the library provides for the community. In addition, between the beginning of January and February 20, 2015, a traveling display from the Smithsonian Institute called “Changing America,” also focusing on the time frame of 1863-1963 and documenting civil rights movements, would be at the library and staff was in discussion with the Delaware Office of Historical and Cultural Affairs to plan programming around this exhibit. Ms. Margery Cyr, Director, Dover Public Library, stated that the Changing America program would be provided through a separate grant and, between the two (2) grants (Created Equal and Changing America), the library was able to schedule events spanning nearly a year to celebrate the achievements of the United States over the last 100 years in terms of diversity. Ms. Cyr stated that the Dover Public Library’s vision is “that Delaware libraries are leaders in connecting and inspiring a lifetime of discovery.” Its mission is “to connect people to a variety of resources and services that inform, educate, and entertain,” and staff had been able to focus on developing that mission in their new building. She explained that providing books is only one (1) of the library’s services; the library is also a community center, and staff time and resources go to developing cultural and enrichment programs that benefit all members of the community. The July issues of the Dover Public Library newsletter, “In the Stacks” and teen newsletter, “The Loft News” were distributed to members (Attachment #2) and Ms. Cyr requested that the Clerk’s Office forward these monthly newsletters to members via email in the future. She highlighted information regarding teen events in the newsletter, noting that the library has a very active teen program. Ms. Cyr stated

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 2 that staff works very hard to ensure that the community is represented with program planning and development and that all of the needs of Dover’s diverse community are being met. She explained that staff relies on the public to provide feedback and let them know if themes, genres, or audiences are being missed. Responding to Ms. Smith regarding how the library handles publicity regarding its offerings, Ms. Cyr informed members that press releases are issued to local newspapers and the library has a Facebook page, an “email blast list” for a weekly newsletter, flyers available in the library, and sometimes advertisements on the radio. Mr. Ruane noted that the steering committee for the Created Equal program performed outreach into the church community. Ms. Hughes stated that the speakers for the event were interviewed for “The Green,” a segment on the National Public Radio (NPR) station in the area, and Mr. Harold Stafford, Chief Executive Office, The Stafford Firm, helped by distributing flyers at the African American Festival which was held the weekend prior to the July 2nd event. Other community members also performed outreach, which helped tremendously. Mr. Ruane stated that members had previously discussed partnering with other organizations and institutions as part of its strategic plan, and noted that the library was a resource that the DHRC would want to participate with. Responding, Ms. Hughes stated that the Changing America project was the next such partnership opportunity and there was a need to develop adult programming around it. She noted that the Delaware Office of Historical and Cultural Affairs had offered to help and staff was in the early stages of planning with this office; therefore, she felt that this would be a good time for a related discussion with the DHRC. Ms. Smith commended staff for the work they were doing and requested that the “Created Equal” flyer be forwarded to members for viewing, printing, and distribution. Ms. Cyr agreed to provide this to the City Clerk’s Office. Mr. Henderson stated that he was a member of the Interdenominational Ministerial Association, consisting of 19-20 pastors from some of the larger area churches and indicated his willingness to serve as a conduit for information of this type. He expressed his interest in issues regarding immigration, particularly in regard to Dover’s Hispanic community. Noting that the DHRC was formulating specific objectives, Mr. Ruane suggested that one (1) of them may be to partner with the library, perhaps by having one (1) or two (2) members of the DHRC volunteer to be part of future event steering committees. Mr. Ruane noted that the Created Equal program would continue on the following day, July 30, 2014, at 2:00 p.m, with the presentation of a documentary entitled, “The Abolitionists,” followed by a discussion. Ms. Hughes explained that the format for the series included a general overview of the time period by a professor or humanities expert, viewing of a film, and fielding questions from the film. The audience is then directed to consider inequalities in regard to freedoms that exist today. She noted that films would be offered every other Wednesday.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 3 Mr. Ruane requested that the DHRC be contacted for participation whenever these types of programs are offered, and perhaps the DHRC could offer assistance and eventually become a genuine co-sponsor. He expressed appreciation for inclusion of the DHRC on the current event. Ms. Cyr briefed members about an issue that arose recently in the Cape Henlopen School District regarding the removal of a book from the District’s summer reading list for freshman students, and Mr. Ruane asked members to consider whether the DHRC might become involved if a similar issue arose in the Capital School District. Development of DHRC 2014-2017 Strategic Plan/Discussion - DHRC Organizational Structure During the Special DHRC Workshop held on July 8, 2014, members were asked to develop three (3) proposed Specific, Measurable, Achievable, Realistic, and Time-based (SMART) objectives for the Commission, provide input regarding their views of the role of the Commissioner, and review the mission and vision statements that were proposed during that meeting. Members were provided the responses to the July 8, 2014 assignment (Attachment #3). Mr. Ruane reviewed the following suggested objectives from his own submission: • In cooperation with the City of Dover’s Management and its Human Resources Department, evaluate and make recommendations that will improve the City of Dover’s Equal Employment Opportunity and Affirmative Action Program, beginning with attendance at its Diversity, Respect and Harassment Training sessions in August and October, 2014. (See Sec. 58-36 (1) Dover Code of Ordinances and Article IV Section 4. B. of the Dover Employee Handbook - Revised 2004). • To co-sponsor and actively participate in the Dover Public Library’s Created Equal Project by attending the film series and moderated discussion. July - September, 2014. Mr. Ruane reminded members that diversity training sessions would be offered by the City’s Human Resources (HR) Department and that, during the Special DHRC Workshop held on July 8, 2014, members were encouraged to attend one (1) of these sessions. This would allow members to learn what kind of diversity training is being provided to City employees, whether the workforce is reflective of the community, and whether those within the workforce are being treated fairly. Mr. Ruane noted that that Section 58 - 36 of the Dover Code indicates that the DHRC should be looking at City programs and making recommendations regarding inclusiveness, civility, and communication and understanding and that a section of the City of Dover Handbook specifically mentions participation by the DHRC. He emphasized that it would be helpful for members to advise the City Clerk which sessions they might like to attend so that they could inform the HR Department and ensure that members cover different sessions. Responding to Mr. Henderson, Mr. Ruane explained that the library effort was a one (1) time project based on the anniversary of the 1964 Civil Rights Act, although, as Ms. Cyr stated, a similar program would be offered in the future. He felt that the library could be a prime group for the DHRC to partner with, possibly through the participation of one (1) or two (2) members on the steering

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 4 committees for these types of events. In this way, the DHRC could help the library make programs more relevant and inclusive, etc., while allowing for good use of resources, noting that one (1) of the DHRC’s weaknesses was a lack of staff. During the Special DHRC Workshop held on July 8, 2014, it was suggested that the DHRC vision statement be: “to gain the respect and trust of the community and constituents so that they would believe the Commission will accomplish what they ask the Commission to do.” Ms. Smith expressed her opinion that this sounded like an objective, rather than a mission, since gaining the respect and trust of the community could be accomplished within the short term. She felt that a vision should be applicable in the future and should state “what the City should feel like, look like, and be like,” and the objectives should flow from this vision. She suggested that a possible vision would be: “Our vision is a city whose government, organizations, groups, and individuals value diversity, respect, and trust.” Mrs. Sadusky and Mr. Henderson concurred with this vision statement. Responding to Mr. Roach’s statement that in instances where the values of diversity, trust, and respect are not adhered to, these issues would come to the DHRC to be handled appropriately, Mr. Ruane noted that the vision statement could also state that the Commission has a role in making this happen. He suggested that Ms. Smith’s draft mission and vision statements be used as a basis for members to review and provide their comments during the next meeting. Ms. Smith questioned if the vision was warm, inviting, or engaging enough. Mr. Ruane indicated that the DHRC would look at City programs and policies to make sure they are inclusive and advise Council in this regard. The DHRC would also be concerned with changing attitudes in the community. He recommended incorporating the change agent/advocacy role of the Commission in its mission statement. In reviewing the objectives that she had submitted for the Commission, Ms. Stewart stated that her objectives followed the City of Portland’s model, as discussed during the July 8th Special Workshop. She summarized these objectives, as follows: 1) Discovery - partnering with various statewide groups to cultivate relationships; 2) Visibility - enhancing the DHRC’s visibility, noting that the website could be updated and could include links to events and other organizations to provide more information; and 3) Education - participating in educational events, such as going to training offered through the City, going out to partnership events, and being active in the community. Mr. Ruane noted that the objectives submitted by Ms. Stewart and Ms. Sadusky had commonality in terms of addressing a communications plan; therefore, a general objective might be to create and implement a comprehensive communications plan, noting that Mrs. Sadusky had listed specific action steps to enhance the visibility of the DHRC. Mr. Ruane stated that, in terms of the DHRC organizational structure, the Code seemed to suggest that the DHRC work as a whole; however, it also acknowledged that agreements and partnerships could be established. He felt it possible that the organizational structure would allow for functional committees to be formed to accomplish specific tasks. He suggested that if there were volunteers for a communications committee, these members could take all the ideas relating to communications and develop an objective involving communications. He noted that both Ms. Stewart and

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 5 Mrs. Sadusky had included the website as a means to communicate. Concurring, Ms. Stewart stated that the current DHRC webpage should be updated and Ms. Smith stated that the website needed copy and pictures. Mr. Ruane stated that a handout regarding the DHRC could also be developed and that the objectives submitted by Chairman Wilson also included the need to provide news releases and flyers. Ms. Smith suggested that members could brainstorm as a group about issues taking place in the City and put together articles for submission to the newspapers; for example, this could be done by members attending the library’s Created Equal Program events. This would be a way to show the DHRC’s support and demonstrate active involvement. Mr. Henderson stated that he owned one (1) of the films in the series, “Slavery by Another Name,” and offered to write something about this. Responding, Ms. Smith suggested that any articles written be distributed to members before submission to the newspaper so that members are all “on the same page.” Mr. Ruane stated that a distinction would be made between comments made as individuals versus those made as members of the DHRC. However, he felt that members should feel free to comment as citizens on issues that touch their hearts or minds, without necessarily identifying themselves as Commissioners. This would show that commissioners are actively involved in the serious issues of the community. Mr. Ruane stated that one (1) of the objectives submitted by Mrs. Sadusky was that “The DHRC will design a plan as to how it will address concerns brought to us from community members or organizations by November 15, 2014.” Mrs. Sadusky indicated that since members had already received an email from a community member stating a concern, it was important to have a plan as to how to go about addressing problems. Mrs. McDowell explained that she had spoken with Chairman Wilson during the previous week and that he requested that the City Solicitor attend a DHRC meeting, which was being scheduled for September 23, 2014, to discuss how these requests would be handled. She provided members with the City of Dover Human Relations Commission Intake Form that was previously used by the DHRC, for their review (Attachment #4). Mrs. McDowell reminded members that there is a fine line between issues that the DHRC can address and those they cannot. Mr. Ruane explained that he and Mr. Wilson had also submitted objectives for the DHRC relating to this topic and that his own proposed objective was “to develop and adopt by October 2014 a Memorandum of Understanding (MOU) with the State Human Relations Commission that will delineate the roles and procedures of the two commissions in the solution of alleged discrimination complaints which fall within the jurisdiction of the State Human Relations Commission and identify specific ways the two commissions will work together.” He reminded members that the ordinance that the DHRC is mandated to follow is very specific that the City did not intend to duplicate the effort of the State Human Relations Commission (SHRC); therefore, if a complaint falls within the SHRC’s jurisdiction, the DHRC’s role is to move it forward to the SHRC since they have the staff, expertise, and law behind them. Mr. Ruane advised members that the City of Dover does not have an anti-discrimination ordinance; however, the State does have such an ordinance which is backed by

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 6 subpoena rights, and also has the resources to handle it, including a complaint-taking and public hearing process, legal forms, subpoena rights (which the City does not have), etc. He suggested that, rather than developing a DHRC complaint form, that individuals complaining about discrimination be provided the State form, and possibly assistance filling out the form. He recommended that a written understanding with the State be developed stating that they will address issues and keep the DHRC informed on the status of complaints. He noted that the focus of the City’s ordinance is on interaction between groups or practices on the part of the City that are not inclusive or fair. Mr. Henderson indicated that a former Commissioner had expressed frustration to him that she was not clear that she was doing any good. He questioned where members had “teeth,” indicating that he wanted to make a difference. Ms. Smith expressed her understanding regarding Mr. Henderson’s comments; however, stated that she did not have the background to process racial, sexual, and religious issues and had not been trained to be a mediator. Mr. Henderson noted that the only thing that Rosa Parks did was “not get up,” which did not take a commission or expertise. He stated that children in junior high and high school were being persecuted due to race or sexual orientation and he wanted to make sure that these problems are addressed. Mrs. Sadusky stated that Commissioners could act as liaisons to make sure that the school was aware of these issues and addressed these issues and follow up. She questioned why the DHRC would do this if the SHRC was already doing it, noting that there were many things that the DHRC could do to help to grow trust. Mr. Henderson stated that it would be helpful if the State commissioners came to brief the DHRC and for the SHRC to be aware of the DHRC and its goals. Concurring, Ms. Stewart suggested that State Commissioner(s) attend the next DHRC meeting. She explained that the SHRC has a website with a complaint form very similar to the one (1) previously used by the City of Dover, as well as a list of the issues that they handle. Mrs. McDowell explained that Chairman Wilson wanted members to review the previously used intake form, suggest revisions, and consider the suggestion of providing the State’s form to those filing complaints. She explained that the Code states that the DHRC cannot handle matters that are under another jurisdiction. Mr. Ruane stated that there would still be much for the DHRC to do, noting that the Commission has the opportunity to change a whole system, not just respond to an individual’s complaint. He felt that the challenge was to make a difference with the City of Dover, its officials, Council, policies, programs, services, and individuals. Mrs. Sadusky expressed her opinion that the DHRC could also be proactive by having forums or providing education on matters that they feel are not being addressed.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 7 Mr. Ruane noted that many of the objectives brought forward emphasized educating the community. In addition, he noted that the Dover Code provides for the DHRC to be part of the solutions for any community-wide conflicts that may arise. He suggested that, within the next three (3) years, members should become informed enough to do this, and that perhaps some members would be willing to take training on mediation and reconciliation, so that members could become a resource in partnering with others in such instances. Referring to the objectives provided by Mr. McGiffin that referred to the status of human relations in the City of Dover, Mr. Ruane noted that the DHRC was not aware of human relations issues in the City at this point. Ms. Smith concurred and suggested that a measuring tool be created to gauge the status of human relations. She felt that it would be difficult to address issues if it were not known what people are thinking or feeling; it is important to know what, who, and why members are serving. Mr. Ruane noted that the City conducted a citizen survey in 2008 and a section on diversity was included. He suggested that the college community could be encouraged to do a survey to obtain statistics on the City of Dover regarding racial demographics and the availability of specialized programs. Mrs. Sadusky reviewed the seventh objective for the Commission that she submitted, “The DHRC, in cooperation with Citizens for Criminal Justice Reform, will compile a list of employers in Kent county who are committed to interviewing ex-felons who have re-entered our community and are now seeking gainful employment by January 30, 2014.” She explained that this objective arose from her volunteer service at a prison and expressed her interest in helping sex offenders who are being released from prison, as well as assisting to improve their lives while in prison. Mrs. Sadusky stated that Mr. Ken Anderson, an attorney who was formerly incarcerated, had been working on this issue and she contacted him to see if he was aware of anything that the DHRC could do to help, noting that those released from prison have a very “tough road” ahead of them. Mr. Anderson mentioned that the Dover Interfaith Mission for Housing received a grant for $100,000 to work with former prisoners and was attempting to develop a list of employers who would be willing to at least interview for employment ex-offenders who had been screened by the Interfaith Mission. Mr. Anderson was interested in obtaining a letter from the Mayor/City of Dover endorsing this program, that would be provided when approaching prospective employers to be added to the list. Mrs. Sadusky stated that such a letter had been drafted. Mrs. McDowell stated that this project would have to be approved by Council. Ms. Smith suggested, if this matter were brought before Council, that all members of the DHRC appear in order to support it. Mr. Ruane stated that if the City of Dover were not on the list, the DHRC would have an opportunity to review the matter and suggest that this policy be changed. He suggested that members keep in mind that the first focus is on the City of Dover which is a big job and a big opportunity.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 22, 2014 PAGE 8 Mrs. McDowell stated that, if there were a timeliness issue, Mrs. Sadusky could bring this matter forward as a private citizen to City Council, since a presentation had not been made to the DHRC and the Commission had not voted to recommend this program to Council. Mr. Ruane stated that it might present a problem for the City of Dover to send a letter to someone else urging them to act on something that the City itself was not doing. Mrs. McDowell stated that the next meeting of the DHRC would be scheduled for September 23, 2014, with the time to be determined. Members stated that 5:30 p.m. was agreeable. Ms. Stewart indicated that she was acquainted with the Director of the SHRC and offered to contact her to see if she could attend and provide a presentation regarding the SHRC’s function. Responding, Ms. McDowell suggested talking to Chairman Wilson to see if he wanted to schedule both the City Solicitor and the SHRC to attend the same meeting. Commission Members’ Announcements There were no announcements from Commission members. By unanimous consent, the meeting adjourned at 7:32 p.m. Eugene B. Ruane Acting Chairman CCW/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2014\07-22-2014 Dover Human Relations Commission.wpd Attachments Attachment #1 - Brochure - Created Equal: America’s Civil Rights Struggle - Film Series and Moderated Discussion - June 20, 2014 - September 17, 2014 Attachment #2 - Dover Public Library Newsletter - “In the Stacks” and Teen Newsletter - “The Loft News” - July 2014 Attachment #3 - Input provided by DHRC Commissioners following July 8, 2014 Special DHRC Workshop Attachment #4 - The City of Dover Human Relations Commission Intake Form

ATTACHMENT #1 Special Thanks DHRC Meeting of 07/22/2014 The Dover Public Library would like to thank the following individuals for de- CREATED EQUAL: voting their time and talents toward making the Created Equal: America’s Civil Rights Struggle community program a success. With their help and guidance, AMERICA’S CIVIL RIGHTS discussions will be moderated throughout the greater Dover community. Public conversations regarding the changing meaning of civil rights and equality for all STRUGGLE will be discussed, ideas cultivated, and the next generation hopefully inspired to write their own history. April Hill-Addison, Education Associate with the State of Delaware Depart- ment of Education; Dr. Bradley Skelcher, Associate Provost at Delaware State University; Dr. Bruce Purnell, Executive Director of Higher Hopes, Inc, a community non-profit organization; Daniel Pritchett, retired teacher with the Capital School District and current teacher with Osher Lifelong Learning Insti- tute and the Delaware Humanities Forum; Dr. Dolores Finger-Wright, Associ- ate Professor, Dept. of Social Work, College of Education Health and Public Policy at Delaware State University; Harold Stafford, former Secretary of La- bor for the Delaware Department of Labor and inductee into the Hall of Fame for Professional Excellence at Henderson State University ; James Brown, a Vietnam Veteran, former lawyer and NYS Supervising Administrative Judge, former Military Judge, and current member of Phi Alpha Delta International Law Fraternity; Jan Konesey, retired Senior VP Bank of America, current member of the Rehoboth Beach Planning Commission, Common Cause of Dela- ware, and the FilmFan selection group for the Dover Public Library ; Patricia Van Wieren, retired administrative assistant; Rosita Wilson, member of the Alpha Kappa Alpha Sorority; Dr. Stephanie Holyfield, Visiting Assistant Pro- fessor of History at Wesley College; Syl Woolford, retired accountant and cur- rently a member of FODA (Friends of the Delaware Public Archives) – Board member, Afro-American Historical and Genealogical Society – DE Chapter , FILM SERIES & The Historical Society of Cecil County, DE Genealogical Society, and Howard High School Alumni Association; Tom Summers, Delaware Public Archives MODERATED DISCUSSION Outreach Services Manager. The Dover Public Library would also like to thank Dick Carter of the Heritage June 20, 2014 - September 17, 2014 Commission for providing assistance with printing publication pieces, Randy Goss of the Delaware Public Archives for providing assistance in locating sig- “Created Equal” is part of the Bridging Cultures initiative of nificant historical pictures of Delawareans during the Civil Rights era, Dr. Eve- the National Endowment for the Humanities, produced in lyn Edney, Principal of Dover High School, and Sylvia Cowell, Director of the partnership with the Gilder Lehrman Institute of American ATTACHMENT #1 Schwartz Center for the Arts. History to encourage public conversations about the changing meanings of freedom and equality in America. City of Dover Human Relations 35 Loockerman Plaza DHRC Meeting of 07/22/2014 Commission Dover, DE 19901 (302) 736-7030 www.doverpubliclibrary.org

FRIDAY, JUNE 20 @ 7:00PM Wednesday, July 9 Part I Wednesday, August 20 DOVER PUBLIC LIBRARY Wednesday, July 23 Part II Dover Public Library @ 2pm Wednesday, August 6 Part III Created Equal Film Dover Public Library @ 2pm w/Moderated Discussion Grey Matters Rated: PG Rated: NR Lecture Series Documentary Documentary Each Part: 1hr 1hr 30mins Celebrate History with the History-Makers! It was a shocking reality that often The Abolitionists vividly brings to life went unacknowledged, then and now: the struggles of the men and women A huge system of forced, unpaid labor, July 2nd is the 50th who led the battle to end slavery. Through innovative use of reenact- mostly affecting Southern black men, that lasted until World War II. Based on Anniversary of the ments, this three-episode series puts a face on the anti-slavery movement. the Pulitzer-Prize-winning book by Douglas Blackmon. Civil Rights Act signing. Come Wednesday, September 3 Wednesday, September 17 meet history- Dover Public Library @ 2pm Dover Public Library @ 2pm makers and civil rights activists, Rated: NR Rated: NR Documentary Documentary who will tell their 1hr 17mins 1hr 57mins stories and lead a discussion after the film. The documentary brings to life the Freedom Riders tells the terrifying, Lovings’ marriage and the legal battle moving, and suspenseful story of a time that followed through little-known when white and black volunteers riding Wednesday, July 2 @ 7:00pm filmed interviews and photographs shot for Life magazine. Mildred and Richard a bus into the Deep South risked being jailed, beaten, or killed, as white local FREE Feature Showing at Loving were arrested in July 1958, in Virginia, for violating a state law that and state authorities ignored or encouraged violent attacks. The film The Schwartz Center banned marriage between people of different races. includes previously unseen amateur 8-mm footage.

ATTACHMENT #2 DHRC Meeting of 07/22/2014 In the Stacks J u l y 2 0 14 Celebrate History with the History Makers The July 2nd is the 50th anniversary of the signing of the Civil Summer Reading Rights Act of 1964. To commemorate this momentous Program, 2014 event, the Library will be hosting a FREE screening of for Freedom Riders at the Schwartz Center for the Arts. James Brown, a former Freedom Rider; and Dr. Dolores Finger- Children, Teens Wright, an activist who was instrumental in orchestrating & Adults the Greensboro Four lunch counter sit-in, will talk about their personal experiences and the events they witnessed that changed the course of American history. The Dover Public Library is one of 473 institu- tions across the country awarded a set of four films chronicling the history of the civil rights movement. Created Equal: America’s Civil Rights Struggle is an initiative of the National Endowment for the Humanities that uses the power of documentary films to encourage community discussion of America’s civil rights history. We are pleased to receive this grant from the NEH and excited to screen these films for the Dover community. Each of the films was produced with NEH support and each tells remarkable stories of individuals Abolitionists were nominated for Emmys in 2013. who challenged the social and legal status quo of deeply The Created Equal film series schedule is set as follows: rooted institutions, from slavery to segregation. Created Equal programs bring communities together to revisit our  July 2 @ 7:00 pm @ Schwartz Center shared history and help bridge deep racial and cultural Freedom Riders divides in American civic life.  July 9 @ 2:00 pm @ DPL The Abolitionists Pt. 1 The powerful documentaries, The Abolitionists,  July 23 @ 2:00 pm @ DPL The Abolitionists Slavery by Another Name, Freedom Riders, and The Loving Pt. 2 Story, include dramatic scenes of incidents in the 150-year  August 6 @ 2:00 pm @ DPL The Abolitionists effort to achieve equal rights for all. Freedom Riders Pt. 3 received an Emmy in 2012, and The Loving Story and The  August 20 @ 2:00 pm @ DPL Slavery by Another Name  September 3 @ 2:00 pm @ DPL The Loving Table of Contents: Story  September 17 @ 2:00 pm @ DPL Freedom Page 1: Celebrate History with the History Makers Riders Page 2: Adult Programs & FilmFans The Library thanks the community members who Pages 3 & 4 (insert): Teen Programs served on the Steering Committee (which has guided Page 5: Fabulous Fridays & Small Business Center this project from its beginnings) and our co-sponsors, Page 6: Kids Corner the City Of Dover’s Human Relations Commission and Delaware State University.

In the Stacks Page 2 r rne Co ers Literature Reimagined Book get help with questions, exchange patterns and tips, or just R ead Club. Join us for our discussion of The Big Over Easy: a Nursery Crime by Jasper come to craft and socialize. All skill levels are welcome, from complete novice to epic knitter. While this is not a class, Fforde. Unconvinced that a former convict and beginners will get help with their projects from more experi- millionaire philanthropist has been murdered by his suicide- enced members. No registration is required. victim ex-wife, detective inspector Jack Spratt and his Monday, July 21, 6:30 PM assistant, Mary Mary, uncover a plot involving money laun- Doctor Who Club dering and asylum-seeking titans. If you are a fan of Doctor Who, join us for the Doctor Who Thursday, July 10, 6:30 PM Club. Watch the show, participate in discussions, play trivia Adult Book Group and enjoy Doctor Who-related crafts. All ages; there is some- Teatime for the Firefly by Shona Patel. A young Indian woman thing for everyone! Tuesday, July 22, 6:00 PM joins her new husband on a tea plantation in the jungles of Assam where she struggles to manage a staff of servants and Created Equal: The Abolitionists, Pt. 2 socialize with British wives in a colonial society at the dawn Documentary film screening followed by discussion with of World War II. Sunday, July 20, 2:00 PM Civil Rights scholars. Wednesday, July 23, 2:00 PM Chess Club Wednesday, July 23, 6:00 PM Life-Wide Learning Money Smart for Older Adults. This class covers important Free Write—SWORD topics for older adults, e.g. investments, caregiver safe guards, A free writing event. Hone your writing skills with others. abuse, setting up power of attorney. Sponsored by Fort Sill Wednesdays, 6:00 PM Nat’l Bank. Thursday, July 31, 5:30 PM Affordable Care Act Meet with representatives for information and one-on-one counseling. Wednesdays, 9:00-11:00 AM FilmFans 50th Anniversary of the Civil Rights Act of 1964. 2sdays Celebrate History with the History Makers Tuesdays, 2:00 PM Film screening of The Freedom Riders followed by a panel July 1: Her. 2:06. Rated R for language, sexual content and discussion with James Brown and Dr. Dolores Finger brief graphic nudity. Wright. Schwartz Center. Wednesday, July 2, 7:00 PM July 8: The Book Thief. 2:05. Rated PG-13 for violence and intense depiction of thematic material. History of the Lenape Indians July 15: Hachi: the Dog’s Tale. 1:33. Rated G. Join Chief Dennis Coker for his presentation. Registration is July 22: A Late Quartet. 1:45. Rated R because of sexual not required. Tuesday, July 8, 6:00 PM situations and strong language. Created Equal: The Abolitionists, Pt. 1 July 29: Grand Budapest Hotel. 1:39. Rated R for violence, Documentary film screening followed by discussion with language and a little sex. Civil Rights scholars. Wednesday, July 9, 2:00 PM Foreign Films Artist Showcase Thursday, July 3, 5:30 PM: Caesar Must Die. Italian. 76 mins. Meet local artists; K.M. Hammond, Joyce Lapps, N. Taylor Not rated. Collins, and T.J. Johnson. Each artist will demonstrate her skills Saturday Matinees and will be available to answer your questions. July 5, 2:00 PM: 12 Years a Slave. 2 hr., 14 min. Rated R for Wednesday, July 9, 11:00 AM-3:00 PM violence, cruelty, nudity and sexuality. July 26, 2:00 PM: Endless Love. 1 hr., 45 mins. Rated PG-13 Gemologist for sexual content, brief partial nudity, some language and teen Michelle Sylvester will give a brief presentation on the basics of jewelry and identification, the 4Cs of diamonds, etc. Registration partying. is requested but not required; call 302-736-7030. Family Film Monday, July 14, 6:00 PM Friday, July 18, 2:00 PM. Emil and the Detectives. 92 mins. Not Purl-Fectly Knit Club rated. Come share your love of needlework with others! Bring in your current knitting, crochet, or other needle work project, Last Fridays July 25, 7:00 PM: Grand Budapest Hotel. 1:39. Rated R for violence, language and a little sex.

In the Stacks Page 5 u s in e s s Center Small B Fabulous Fridays! Job Center Walk-in Hours Family Fun: Mondays 12:30 PM-7:00 PM Wizard of Oz Book Party! Wednesdays 9:00 AM-1:00 PM Crafts and activities for the whole family based on the Computer Classes book, The Wizard of Oz. Friday, July 11, 2:00 PM 7/1 Computer Basics 1:00 PM 7/1 Email Basics 3:00 PM Grey matters 7/8 Internet Basics 1:00 PM 7/8 LinkedIn 3:00 PM To Vaccinate or Not to Vaccinate? 7/15 Word Basics 1:00 PM Jonathan Kidd, PhD. It shouldn’t be a question. Vaccines save lives. The reductions in death and illness, 7/15 Excel Basics 3:00 PM especially in children, from diseases such as diphtheria, 7/22 PowerPoint Basics 1:00 PM whooping cough, and measles is easily documented. Classes require registration. Please call 736-7030. More recently developed vaccines such as “Hib” and HPV are also likely to bring about an equal reduction in APEX Pardons & Expungements. Call for information, the targeted diseases. There is no documented evidence 736-7030. Mondays, 9:15 AM that any vaccine has ever caused autism, and the efforts of a small yet vocal minority to undermine the success of Delaware Job Corps. Career planning, on-the-job training, job these preventative treatments do a disservice to the en- placement for young people ages 18-24. Tuesdays, 10:00 AM tire population. Dr. Kidd joined the faculty at Wesley Small Business Volunteer Tax Assistance. Appointments re- College in 1978. He teaches a variety of courses and is quired. No walk-in services. Call Nehemiah Gateway, 302-655- the Director of the Medical Technology program. 0803 for appointments. Wednesdays & Fridays, 2:00 PM Friday, July 18, 7:00 PM Social Security Administration Delivery Changes & My SSA Account. Social Security specialists will be on site to train you on FilmFans: the changes to the Social Security system and help you with creat- ing an account. Thursdays, 2:00 PM Grand Budapest Hotel There’s a Hole in my Pocket. Where does my money go? Why Set between the world wars, with political darkness loom- can’t I save money? Learn about saving money, goal setting and ing, Wes Anderson’s Grand Budapest Hotel introduces what debt reduction. Sponsored by the Money School. NY Times describes as "eccentric characters possessed by a Wednesday, July 2, 6:00 PM kind of madcap melancholy, soulful and silly in equal measure.” The film's plot, acting, costumes and sets are ‘Stand by Me’ Financial Coaching. Financial coach will be super-stylized to great effect. Despite violence and trage- available to assist with budget preparation and management; pro- dy, it's mostly a comic romp based around a romance, a vide free credit report information and reviews; provide free tax theft and an inheritance, along with a very nasty hit-man. preparation; provide college bound services; and more. The latter is Willem Dafoe, accompanied by actors Tilda Thursday, July 17, 9:15 AM Swinton, Jeff Goldblum, Jason Schwartzman, Jude Law, Identity Theft & What to Do If Your Identity Is Stolen. Adrien Brody, Edward Norton and Ralph Fiennes in the This class covers how to deter, detect or defend against identify role of Gustave H, the perfume-loving concierge of an theft and what to do if your identity is stolen. Eastern European hotel who takes refugee Zero Moustafa Thursday, July 17, 10:00 AM as his lobby boy and protégé. The film is a delight. 1:39. Rated R for violence, language and a little sex. Resume Writing. Does your resume get the results you are Friday, July 25, 7:00 PM seeking? Learn tips to make you more marketable. Tuesday, July 22, 10:00 AM Interviewing Skills. Learn what it takes to “ace” that interview. Tuesday, July 22, 3:00 PM Understanding Credit. This class covers the essential compo- nents of the credit process and how to use it to your advantage. Free digital magazines from the Dover Public Library. Sponsored by Ft. Sill Nat’l Bank. Thursday, July 24, 10:00 AM Magazines on your computer or mobile device.

In the Stacks, June 2014 Summer Reading Club! Fizz! Boom! Read! World of Inventions Writing Club Thursdays, 10:30 AM Mondays, 6:30 PM on the yard. Ages 7-10. , June 26th - July 24th. Do you like to tell stories and make Family Storytime Registration not required. things? Do you have tons of ideas about how to make the world Fridays, 10:15 AM better? We’ll combine all of those skills to create fantastic new inven- tions. We’ll learn about how real-life inventors come up with new Bring lawn chairs, beach blan- Mad Science Club gadgets; build them and then share their creations with the world. Ages 9-12. Be a mad Students will write their own “patent” applications; build their inven- scientist! Conduct tions out of found objects; and create commercials about their ideas. your own exciting kets! *Registration required. experiments. Thursdays, 2:00 PM Fizz Boom Kids Science *Ticket required. Ages 6-8. Explore science with exciting interactive STEM activities. Sunday Family Fun Tuesdays, 2:00 PM *Ticket required. 1:00-4:00 PM Drop in for Board Games Wonderful Wednesdays! Thursday, July 31 July 2: 4th of July Party! Crafts, games, fun for all! 6:00 PM Arsenic and Old Lace July 9: Dragons & Dreams. A long time ago science and storytelling were accidently mixed and so began Sciencetellers. Combining their power of words with the power of science, A teen production by the Sciencetellers creates stories filled with suspense, anticipation, excitement and experiments. Childrens’ Theatre of Experience the science of Fire & Ice as you join the daring adventures to save an entire king- dom in Sciencetellers presents “Dragons & Dreams.” Dover July 16: Engineer It! Brought to us by the Marshall Steam Museum! Learn all about The Museum + design and build a model car out of recycled materials. Ages 7-12. *Ticket required. July 23: Crazy Fun Stuff! Make a Pom Pom, Marshmallow Shooter, Popsicle stick bow & arrow set (that works!) & other fun stuff! July 30: Spooky Stories & Legends of Delaware. Join us for an evening of spooky fun as storyteller Ed Okonowicz tells spine-tingling stories! BuildIt! Club Super Saturdays! 2:00 PM Mondays, 2:00-3:00 & Tuesdays, 6:30-7:30 PM July 5: Let’s make music! Make a Pie Pan Tambourine. Ages 7-12. Where Your Imagination *Ticket required. + Our Really Cool Building Stuff July 12: Pokémon Party! Join us for exciting Pokémon-themed games = FUN!! & crafts! July 19: Crazy fun stuff! Make a Pom Pom Shooter, Popsicle stick Fun Fridays! bow & arrow and more! Ages 5-12. *Ticket required. 2:00 PM July 26: Be a superhero! Transform into a superhero by creating your July 11: Wizard of Oz Book Club own mask & emblem! July 18: Emil and the Detectives Movie

Dover Public Library JULY 2014 Ages 13-19 Volume 3 Number 7 The Loft News August 16 The Teen Loft 10:00-4:00 Hours: Comic Con Mondays-Fridays 5:00-7:00 11:30-7:45 Fandom Dance Saturdays 10:00-4:45 Star Wars characters Sundays Ghostbusters 1:00-4:45 Artists Loft hours are subject to Comic Book Vendors change based on Costume contest staffing availability. & MORE!!! Poetry in Motion Graphic Novel Contest Teen Graphic Novel Contest Poetry in Motion Entries may be from a single author or may be collab- with Amillion oration between a writer and artist. The closing date 7/10, 7/24, 8/7 is Thursday, July 31, 2014. All entries must be in by 5:00 pm 7:00pm. The winner will be announced Saturday, Amillion is back! August 16, 2014. The winning entry can be fiction or non-fiction and will be chosen purely on the strength “The bridge between Spoken and promise of the art and writing by a panel of Word and Hip-Hop is where we judges. shall meet,” Amillion the Poet. HOW TO ENTER The competition is open to all teens between the Learn to express yourself through ages of 13-19, who have not previously professional- spoken work. ly published a full-length graphic work. The work can All materials are provided. be fiction or non-fiction, with or without words. Please send your entry by email to: kerri.hollyday@lib.de.us or katherine.goff@lib.de.us or drop it of to the Teen Librarian on the 3rd Floor Teen Loft. For complete rules and restrictions go to: http://www.cityofdover.com/Graphic-Novel- Contest/

July LGBT Club 7/1 Sciencetellers 7/9 Yu-Gi-OH! And Magic: 7/20 Tuesday Special Event Wednesday The Gathering Sunday 5:30 6:30 1:30 Teen 7/2 Poetry In Motion 7/10 Doctor Who 7/22 Filmmaking Wednesday Workshop Thursday Club Tuesday Club With 5:00 Amillion 5:00 5:30 Brony Club 7/2 Teen Anime/ Teen 7/23 7/11 Wednesday Manga Club Filmmaking Wednesday Friday Club 5:30 5:00 5:30 Minecraft 7/3 Pokémon 7/12 Teen Chess Club 7/23 Registration Thursday League Saturday Wednesday Required. 5:00 12:00 5:30 Call 736-7030 Pokémon League 7/5 Yu-Gi-Oh! 7/13 Poetry In Motion 7/24 Saturday And Magic: Sunday Workshop Thursday With 12:00 The Gathering 1:30 Amillion 5:00 Yu-Gi-OH! 7/6 LGBT Club 7/15 Teen Anime/ 7/25 And Magic: Sunday Friday Manga Club Friday The Gathering 1:30 5:30 5:30 Health Series: 7/7 Inspirational Fiction 7/16 Teen Anime/ 7/26 Book Club Exquisite Monday Wednesday Manga Club Saturday Heaven by Nutrition 6:00 4:00 12:00 Angela Johnson Tech Tuesday 7/8 Teen 7/16 Movie Matinee 7/26 Tuesday Filmmaking Wednesday Endless Love Saturday Club Rated PG-13 4:00 5:00 2:00 Teen Advisory Council 7/8 Minecraft 7/17 Yu-Gi-OH! And Magic: The 7/27 New Tuesday Registration Thursday Gathering Sunday Members 6:00 Required. Call 4:00 1:30 Welcome 736-7030. Teen Just Dance 7/9 Teen 7/18 Minecraft 7/31 Wednesday Game Night Friday Registration Thursday 4:00 5:30 Required. 4:00 Call 736-7030. Teen Scary Movie 7/9 Pokémon 7/19 Comic 8/16 White Noise Wednesday League Saturday Con Saturday 10—4 Rated PG-13 5:30 12:00

ATTACHMENT #3 DHRC Meeting of 07/22/2014 Jane Hicks Objective 1. Improve customer service, by gaining the trust and patience of the intended individuals so that their case has been properly reviewed with the intention to solve the situation. 2. The commission shall make studies, surveys and investigations to provide accurate data to the DHRC members to recommend such measures as are deemed necessary to carry out the objectives. 3. Advocating for equal opportunity, justice, to services and opportunities. Fostering mutual understanding and respect between people; encouraging education and outreach; developing and promoting programs, which work to eliminate prejudice and discrimination. Write a brief summary of his/her ideas regarding the role of the commissioner. My idea regarding the role of a commissioner is to first, the protection of dignity and integrity of every individual. To act as a buffer/liaison in hearing complaints involving racial tension, to bring together the parties involved to discuss the facts and to assist in the resolution of such complaints. To do research, obtain factual data, hold meetings with citizens and consider and recommend the best and fairest means of progressively improving human relations among all, and finally to provide open channels of useful communications among the various racial, religious, ethnic and economic groups in the city.

MEMO TO: Dover Human Relations Commission FROM: Jim McGiffin DATE: July 17, 2014 RE: Objectives & Role Definition Here is my Dover Human Relations Commission homework. OBJECTIVES: 1. DHRC will assess the current information available on human relations issues in Dover from all sources and determine whether further investigation and research is necessary to develop the complete picture of the current status of human relations in Dover. 2. DHRC will sponsor a public meeting to report the current status of human relations in Dover and to solicit public input on unrecognized issues as well as on strategies to address the issues. 3. DHRC will determine whether changes in policy or law are necessary to address existing human relations issues and, if changes are necessary, advocate for those changes. THE ROLE OF THE DOVER HUMAN RELATIONS COMMISSION MEMBER Each member of the Dover Human Relations Commission is a point of contact for the community, a voice of respected experience and perspective within deliberations, and an advocate for a better way forward for the city, its commercial and professional sectors, and for residents.

Draft Objectives for possible inclusion into the Dover HR Commission Strategic Plan 2014-2017) Gene Ruane July 16, 2014 To develop topics, resources and a schedule for training DHRC Commissioners by September 30, 2014. In cooperation with the City of Dover’s Manager and its Human Resources Department, evaluate and make recommendations that will improve the City of Dover’s Equal Employment Opportunity and Affirmative Action Program, beginning with attendance at its Diversity, Respect and Harassment Awareness Training sessions in August and October, 2014.(See Sec. 58-36 (1) Dover Code of Ordinances and Article IV Section 4. B. of the Dover’s Employee Handbook Revised 2004) To assess and make needed revisions of the Commission’s strategic plan objectives at each of its quarterly meetings. To develop and adopt by October 2014 a memorandum of understanding with the State Human Relations Commission that will delineate the roles and procedures of the two Commissions in the solution of alleged discrimination complaints which fall within the jurisdiction of the State Human Relations Commission” and identify specific ways the two Commissions will work together.(See Sec. 58-36 (4) Dover Code of Ordinances; and Summary of June 23, 2014 meeting between the Chairs of the DHRC and the State Commission) To provide a “report” to the Dover City Council “on a quarterly basis regarding its affairs”; and, to provide an “annual report of its accomplishments and a summary of its recommendations” to the Mayor and the Dover City Council. (See Sec. 58.32 (i) Dover Code of Ordinances) To conduct an annual “district-focused” meeting between the Chair of the DHRC, Commission members and City Council members in order to identify those objectives for inclusion in the Commission’s Strategic Plan that would address specific human relations issues that may be particularly critical or relevant within each City Council District. Building on its partnership with the Dover Police Department, identify additional human relations approaches and lessons that can be integrated into the Dover Police Department’s ongoing Community Relations strategy.( See: Sec. 58-31 (1); 58-36 (1) and page 16 Guidelines for Effective HR Commissions) (October 2014—June 2015)

Draft Objectives for possible inclusion into the Dover HR Commission Strategic Plan 2014-2017 Gene Ruane July 16, 2014 Page 2 To co-sponsor and actively participate in the Dover Public Library’s Created Equal Project by attending the film series and moderated discussion. July-September, 2014 In cooperation and partnership with other agencies and organizations develop an organized system of services that include mediation, conciliation and response and management of community based conflict within the City of Dover. December 2015. (See: Sec. 58-31 (3) (4) & (5); Sec. 58-36 (2) (3) Dover Code and page 14 and 17 Guidelines for Effective HR Commissions) Work with the Dover City Manager and City Department Heads to ensure human relations principles and approaches are integrated into the City’s Strategy Plan and individual departmental strategic plans and the City’s Comprehensive Plan (developed by the Planning Dept.) (See Sec 58-36 (1) Dover Code) Annually during City Budget cycle and whenever the Comprehensive Plan is updated. Encourage demographic studies by the City Planning Department and local colleges and universities to increase awareness of the impact of population changes on community relations. (See: 58-36 (5) Dover Code and page 20 of Guidelines for Effective HR Commissions) Role as a Member of the Dover Human Relations Commission: Gene Ruane As noted in the U.S.DOJ’s Guidelines for Effective Human Relations Commissions, I “should be committed to a philosophy of inclusion, equal opportunity and fair treatment” for all citizens in the Dover community. My commitment should be manifested by my building relationships with other Commissioners; and’ by my regular and active participation in the DHRC’s meetings and programs. In order to be an effective Commissioner, I also need to become more “familiar with and sensitive to the historic, social, economic, and cultural dynamics” of the Dover community; and, develop a working knowledge of programs and methods that will effectively help the Commission fulfill its mission and the objectives of its strategic plan.

Lynne Sadusky Here are some drafts of objectives for the DHRC's quarterly mtng on 7/22/14. 1. The DHRC will request an article be written in each local newspaper to inform our community of the commission's mission and vision statements and goals for first year by Sept. 15, 2014 if this has not been done already. 2. The DHRC will co-sponsor one annual public forum on a human rights topic inviting civic, community and city leaders. (eg. Conflict Resolution/Hate Crime Awareness) 3.The DHRC will initiate a poster template to advertise the DHRC, what it does, and ways to contact commissioners and post in public places by December 2014.. 4.The DHRC will ask for a link on the City of Dover website to our own page as a means of communicating important actions/events of the DHRC and will be updated quarterly. 5. The DHRC will compile a list of civic, community and church leaders to reach out to with the goal of re-introduction, explaining our ability to assist, and use as contact points for future events. 6. The DHRC will design a plan as to how it will address concerns brought to us from community members or organizations by November 15, 2014. 7. The DHRC, in cooperation with Citizens for Criminal Justice Reform, will compile a list of employers in Kent county who are committed to interviewing ex-felons who have re-entered our community and are now seeking gainful employment by January 30, 2014. The role of a Commissioner is to be a liaison between citizens or groups of citizens in the Dover Community who have experienced discrimination or other conflict without other resolve after attempts to do so have failed. A commissioner will assist in communication and building stronger relationships between disagreeing parties. A commissioner will also set an example of a human rights advocate by affirming human rights in their personal lives. A commissioner will attempt to decrease tension and increase understanding. He or she will be a resource to direct citizens towards education in fair human rights practices.

City of Dover Human Relations Committee Strategic Plan Development Commissioner S. Renee Mission: To develop and implement a sustainable plan that strengthens community relationships through fairness and respect by being an educational resource and liaison between City government and its constituents while addressing potentially discriminating issues affecting organizations, groups, and individuals. Vision: Our vision is a city whose government, organizations, groups and individuals value diversity, respect and trust. 1) To increase presence and awareness in the community by providing four forums per year that increases communication and engagement among city government and its constituents. 2) To gain the respect and trust of the community by tackling one major project per year that produces change within and for the community. 3) To build partnerships with organizations ie churches, fraternities, sororities and other organizations to gain greater buy-­‐in and community participation. 1) My role is to listen, understand, engage and provide direction to city council and its constituents for the purpose of increasing and improving communication that promotes greater respect, trust and collaborative teamwork.

Commissioner Stewart Mission: To strengthen community relationships by becoming an educational resource that bridges the gap between City government and its constituents while addressing potentially discriminating issues affecting organizations, groups, and individuals. Vision: To gain the respect and trust of the community and our constituents, so that they believe that we are going to accomplish our goals and what they ask us to do. 1) develop three (3) SMART (specific, measureable, achievable, realistic, and time-based) objectives for the Commission, which follow the City of Portland Human Rights Commission Model for Change (attached); and Objective 1: Discovery: The DHRC should partner with various statewide groups to learn best practices and cultivate relationships with other human rights organizations. The goal should be to create at least two partnerships a year. This objective will help the DHRC to work towards is mission of becoming an educational resource. Objective 2: Visibility: The DHRC website should be updated. Additional information with links to partner organizations’ websites should also be included, as well as links to any sponsored activities, upcoming meetings, and public workshops. The website update will be an ongoing process as new information becomes available and partnerships evolve. The website should be reviewed at least quarterly to remove outdated and old information and add upcoming events. Success of this objective could be measured by how often the website is accessed. Objective 3: Education: The DRHC members should participate in at least one educational event a year. The educational event could consist of having a partner group come to a DHRC meeting and present their plans/ideas for the upcoming year and/or presenting issues that the DHRC members have expressed an interest in learning more about. An educational event could also consist of the DHRC sponsoring or co- sponsoring an event for the community. Success would be measured by the number of events held per year, with a goal of 2 events of year. Success can also be measured by the number of attendees at events.

Commissioner Stewart Page 2 2) write a brief summary of his/her ideas regarding the role of the commissioner. Commissioners should act as a liaison between the community and the City of Dover, as well as other entities that would be interested in partnering with the Human Relations Committee. The Human Relations Commission can act as a clearing house when inquiries are received. Some issues/questions can be handled through our group, while other issues can be forwarded to the appropriate entities. I envision the Human Relations Commission as a “first stop”. Dover residents can contact Commissioners and review our website to find the information they need. Commissioners should also be active in the community and promote upcoming DHRC events.

CECIL C. WILSON DHRC WORKSHOP ASSIGNMENTS July 22, 2014 DOVER HUMAN RELATIONS COMMISSIONERS ROLE DRAFT SUMMARY ~ The DHRC should use the powers and duties of the city of Dover ordinance Sec.58~36. Powers and Duties )' Recommended: 1. To provide a Commissioner ID to citizen(s) and act with compassion towards all citizens involving racial tension, alleged complaints by using the DHRC Complaint Form and Process 2. To hold District and Citywide meetings with citizens using a public educational forum in order to minimize areas of conflict, community issues and promote resources for harmonious relationships 3. To attend one City of Dover Diversity Training Workshop and provide a written review to Dover City Manager and Dover City Council 4. To seek Homeowners Associations, organizations, religious and ethnic groups as well as under -represented groups on city boards/departments for collaborations and promote harmonious race relations

CECIL C. WILSON DHRC WORKSHOP ASSIGNMENTS July 22, 2014 Objective 1: To recogni:le the presence of District Dover Human Relations Commissioners Specific: 1. To identify the two appointed District Commissioners for District 1,2,3,4. 2. To identify the one At~large Commissioner for Dover 3. To describe the role of the Dover Human Relations Commissioners 4. To compose news releases and flyers about the Dover Human Relations Commission Measureable: 1. To collect timely community involvement/ activities reports of District/At-Large Commissioners Realistic: 1. To justify the need for the two District and one At-large Dover Human Relations Commissioners Time-Based: 1. To appraise Dover Human Relations Commissioners reports quarterly to Dover City Council and to Dover City Council on "A NEED TO KNOW BASES".

CECIL C. WILSON DHRC WORKSHOP ASSIGNMENTS July 22, 2014 Objective 2: To develop a Dover Human Relations Complaint Process Specific: 1. To compose a DHRC Complaint Form 2. To provide DHRC Commissioners with DHRC Complaint Forms for complainants 3. To summit DHRC Complaint Forms to Dover City Clerk Office 4. To categorize the Complaint Form Information for DHRC/SHRC/Other 5. To disseminate Complaint Forms: City Clerk and/or City SOiicitor to evaluate for possible recommended outcome 6. To illustrate the DHRC Complaint Process by print media, oral presentations and technology 7. To generate a response to the complainant in a timely manner Measureable: 1. To collect timely community DHRC Complaint Forms from District and At-Large Commissioner 2. To inform City of Dover Council members of "Class Action Complaints ". Realistic: 1. To justify the need for the two District and one At-large Dover Human Relations Commissioners and Dover Council members working together. Time-Based: 1. To appraise Dover Human Relations Commissioners reports quarterly to Dover City Council and to Dover City Council on "A NEED TO KNOW BASES".

CECIL C. WILSON DHRC WORKSHOP ASSIGNMENTS July 22, 2014 Objective 3: To develop Public Educational Human Relation Issue forums Specific: 1. To identify and create a Dover Human Relations Commission Partnership program 2. To provide DHRC Commissioners with city, county and state conflict resolution program resources 3. To devise a list of speakers, programs, events or community activities 4. To develop a DHRC Public Educational Human Relation Form for review and approval 5. To illustrate the DHRC Public Education HR Forums by print media, oral presentations and technology 6. To employ community individuals to participate in the Public Educational HR Forums Measureable: 1. To collect timely community DHRC Issue Forums from District and At-Large Commissioner 2. To inform City of Dover Council members of "Alert Issues". Realistic: 1. To justify the need for the two District and one At-large Dover Human Relations Commissioners and Dover Council members working together. Time-Based: 1. To appraise Dover Human Relations Commissioners reports quarterly to Dover City Council and to Dover City Council on "A NEED TO KNOW BASES".

ATTACHMENT #4 DHRC Meeting of 07/22/2014 A. Intake Form Front Page THE CITY OF DOVER HUMAN RELATIONS COMMISSION INTAKE FORM Name of person or organization filing: (last name, first name, middle Home Phone: Business Phone: Fax: initial)  Mr.  Miss  Mrs.  Ms. ( ) ( ) ( ) Street Address: City: County: State: Zip Code: Identify the contact person that the Commission should notify: List the name, address and telephone number of any person or organization that you believe should be invited to appear before the Commission to help resolve your concern: Summarize what has or will occur that has given rise to your concern. Use this space for a brief and concise statement of facts (who, what, where, when, why, how). Additional details may be submitted on an attachment. What relief or action is being requested? Completion of the following questions is OPTIONAL: Ethnicity:  Black  White  Hispanic  Asian  Native American  Other: ________________________ Sex:  Male  Female Age: _______________ Nation of Origin: ___________________________ NOTICE: ALL DOCUMENTS AND TESTIMONY PRESENTED TO THE HUMAN RELATIONS COMMISSION ARE AVAILABLE TO THE PUBLIC AND THE PRESS. Signature: Date: This form was delivered to: ___________________________________(person) on ______________________________(date), located at ______________________________________________________________________________________(address). This form was mailed to: _____________________________________(person) on ______________________________(date), located at ______________________________________________________________________________________(address).

A. Intake Form - Back of Page THE CITY OF DOVER HUMAN RELATIONS COMMISSION RECORD OF ACTION Case No. _______________________ CITY CLERK ACTION: 1. On ______________________ (date), the INTAKE FORM was received by the City Clerk’s Office. 2. On ______________________ (date), the concerns expressed in the INTAKE FORM were placed on the New Business section of the Agenda for the Commission meeting to be held. 3. On ______________________ (date), a copy of the INTAKE FORM was mailed to members of the Commission along with the Agenda for the Commission meeting. 4. On ______________________ (date), notice of the date, time and location of the Commission meeting at which the concern(s) expressed in the INTAKE FORM will be considered by the Commission was mailed to the following: a.) the party(ies) filing the INTAKE FORM; b.) the interested party(ies) identified in the INTAKE FORM; and c.) the person(s) or entity(ies) who caused the concern(s) to be raised. 5. On ______________________ (date), notice of the Commission’s final action was sent to the person(s) filing the INTAKE FORM and the other party(ies) listed on the INTAKE FORM. COMMISSION ACTION: 1. On ______________________ (date), the Commission decided it did/did not have jurisdiction over the matters set forth in the INTAKE FORM. 2. On ______________________ (date), the Commission considered the matters set forth in the INTAKE FORM. 3. On ______________________ (date), the Commission took the following action: _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________

SPECIAL UTILITY COMMITTEE A Special Utility Committee Meeting was held on July 24, 2014 at 3:05 p.m. with Mr. Blakeman presiding in the absence of Chairwoman Williams. Mr. Snaman was present. Mr. Perza and Mr. Slavin were absent. Councilman Hutchison was also present. AGENDA ADDITIONS/DELETIONS Due to the lack of a quorum, no official action could be taken. Energy Risk Management - Overview and Training Mr. Scott Koenig, City Manager, indicated that this meeting was scheduled specifically to explain the Hedge Purchase Program that the City uses to stabilize the price of power for residential, business, and industrial customers. He introduced Mr. Rob Trinnear, The Energy Authority (TEA), who serves as the City’s expert and would be presenting the information. Mr. Koenig noted that the City receives a lot of support from TEA for all aspects of the Hedging Program. Mr. Koenig introduced the City’s new Electric Director, Mr. Harry Maloney, noting that Mr. Maloney had been in the business for over 30 years; retired from the City of Vineland, New Jersey; and is acquainted with Mr. Kirk Betts, the City’s utility attorney, through that career. Mr. Koenig advised members that the City of Vineland’s system is very similar to Dover’s and is experiencing some of the same challenges and issues as the City of Dover, and that Mr. Maloney was familiar with the Pennsylvania-New Jersey-Maryland (PJM) Interconnection and all its intricacies from working in that environment. Mr. Maloney confirmed that the City of Vineland faced many challenges, such as being approached by Atlantic Electric for over 100 years regarding the purchase of their system, Council members who felt that they could negotiate (although the City had a strong mayor form of government), etc. He stated that Vineland had a good administrator, who was on the payroll in 1920 and retired in 1970, and that this individual always maintained the utility and continued to build and protect assets, which kept the City whole and allowed Vineland to maintain control of its own rates and destiny, while remaining competitive. In addition, he stated that he had experience with labor negotiations, specifically with the International Brotherhood of Electrical Workers (IBEW). Mr. Hutchison welcomed Mr. Maloney and stated that members of City Council looked forward to working with him for the betterment of the City’s future. He stated that he was looking forward to Mr. Maloney’s 30-45 day assessment. Mr. Blakeman and Mr. Snaman introduced themselves, explaining that they were serving as civilian members of the Utility Committee. Mr. Snaman requested staff to provide information regarding the cost to produce electricity from the solar plant, not what the company pays. It was his understanding that the federal government subsidized costs and that there were other incentives provided, which should be considered in the calculation. He explained that the City may need to consider the elimination of the tax breaks currently provided and questioned how this would affect the City. Responding, Mr. Koenig indicated that the contract with the solar park is a 20-year contract and that the pricing is fixed; therefore, any action taken regarding the tax credits would not affect what the City would actually

SPECIAL UTILITY COMMITTEE MEETING OF JULY 24, 2014 PAGE 2 pay, to his knowledge. He felt that the park’s revenue stream might be reduced over time but reiterated that this would not change the cost the City will pay since it is a scripted cost that will be paid over the length of the contract (20 years). Mr. Snaman again explained that his request was for the City’s cost. Responding, Mr. Koenig stated that although staff did not have the specific information at this time, some of the information could be obtained and provided at a later time. Elaborating, Mr. Maloney indicated that, often, companies will not disclose certain corporate information. Mr. Koenig reminded members that the City was one (1) of the first to sign a contract with the solar park and, as such, the City probably does not have the best contract price, explaining that being first in this instance does not equate to a better price. In regard to Energy Risk Management, Mr. Koenig stated that owning an electric utility requires a multitude of people and a lot of expertise and that today’s presentation represented a “snapshot” of what is discussed on a monthly basis in an attempt to provide power at the lowest possible cost. He reminded members that the State was interested in the cost of power that the cities are able to transmit to their business customers. Mr. Koenig stated that the City of Dover currently has the second lowest residential rate in the State, noting that the Lewes Board of Public Works has the lowest. He indicated that the City has not been as competitive on the commercial side (Dover Downs, Energizer, Procter and Gamble, etc.). Mr. Koenig stated that staff was concerned with these issues and was determining how they fit into the “big picture.” Mr. Trinnear reviewed a Presentation - Dover Hedging, July 2014. He advised members that he provides two (2) day seminars on risk management and hedging and that he had, as best as possible, condensed the information to 20 minutes for the presentation this evening. Mr. Trinnear stated that everyone is subject to some type of risk, such as the risk of being caught in a hurricane or losing a cell phone and that there are three (3) elements that must be considered in regard to risk: 1) the perception that something could happen; 2) the likelihood of something happening; and 3) the consequences of something happening. He advised members that the City of Dover has a power price risk. Mr. Trinnear explained that if prices increased and the City had to purchase power in the market at high rates, this would ultimately result in increases for the City’s ratepayers; therefore, a five (5) year hedging program was established to mitigate this risk. He noted that monthly meetings are held with the Risk Management Committee (RMC) to review hedging recommendations and hedging prices, explaining that power prices could be fixed today going out for five (5) years. Mr. Trinnear informed members that there is a market for hedging that can be utilized. He stated that a market that is “liquid” is necessary, one (1) in which transactions can take place and a reasonable price can be obtained. Mr. Trinnear noted that some transactions cannot be hedged, such as PJM fees and extreme events that go outside normal distributions. As a result, the City has a Rate Stabilization Reserve for added protection as well as the power plant portfolio. However, Mr. Trinnear explained that in the winter the City runs on diesel fuel, which means the plant portfolio is very expensive. Since the plant runs only in extreme cases, it is not a true hedge for market prices. He noted that, during the winter of 2014, $240 - $360 per MWh costs were

SPECIAL UTILITY COMMITTEE MEETING OF JULY 24, 2014 PAGE 3 experienced for the power plant’s units; however, with a budget fixed at approximately the $60 - $80 per MWh range, this would created a large gap before reaching $240, where generation would mitigate some of that high-priced power and act as a hedge. Responding to Mr. Hutchison regarding whether, from an operational perspective, the City could prevent a recurrence of the high costs the City experienced in January 2014. Mr. Trinnear stated that during this period the City experienced much colder than normal weather and that extreme cold conditions would not be factored in the basis risk, since only normal distribution is considered when risk metrics are examined. However, he indicated that some risks could be identified, including the basis risk going from PJM West, where the hedges are, to the City of Dover, and he felt that these risks should be reviewed for possible hedging going forward. Mr. Trinnear felt that action would take place to ensure there would be enough oil, in terms of obtaining suppliers and ensuring their ability to refuel tanks. This would result in the City having more oil in storage than in the past. He stressed that it would be impossible to eliminate all risk. Mr. Blakeman questioned if the City should consider hedging natural gas purchases rather than electricity so that, in the event that gas prices spike five (5) years out, the City would have a commodity that could be sold for a higher price, which could be used to offset the increases in electricity. Responding, Mr. Trinnear stated that the PJM West market is robust on the power side and power can be sold back to another counterparty. He assured members that if power were not providing a benefit, an alternative, such as gas, would be considered. Generally, he stated that the preference would be to hedge the commodity that has the risk. In the current market, he felt that hedging power made sense; however, if it reached a stage where the market was not robust or some of the counterparties dropped out and a premium was being paid to transact hedges, hedging gas could be considered. Mr. Blakeman questioned if the City had more commitments for backup generation, whether this would it affect hedging going forward. Responding, Mr. Trinnear stated that this would transfer the risk. If gas were generated, then there would be fuel risk; therefore, the power risk would be reduced and there would be gas risk, which would result in gas hedging. He noted that both the gas market and the PJM West market are robust and as a result, the hedging program can be adapted to whatever it needs to be. Mr. Blakeman stated his confusion that the budgeted price for hedged kilowatt hours is generally 2% - 8% higher than what is actually paid, as reflected on the monthly budget reports. Responding, Mr. Trinnear stated that although it is known what would be paid for three (3) years, additional hedges are layered on every month, which results in different numbers for the amount budgeted and actual expense. He stated that the volume of hedges constantly increases. He confirmed that the hedges added after the budget was finalized were below the budget price, which is why it is reflected in this way on the budget reports. In response to Mr. Blakeman, Mr. Koenig stated that the composite information is released but not the individual hedging transactions. He stated that the budget report provided is reflective of commitments made.

SPECIAL UTILITY COMMITTEE MEETING OF JULY 24, 2014 PAGE 4 Mr. Koenig stated that the three (3) year hedge program had been expanded to five (5) years and has a declining block profile. At the beginning of this year, the City would have expected to be approximately 80% hedged for FY 2015, 60% for FY 2016, 40% for FY 2017, etc. He stated that it is attempted to stay within those targets; however, if there is a really good opportunity to go above this staggered approach, it would be considered at the RMC meeting. Elaborating, Mr. Trinnear stated that there are minimum and maximum bounds, which decline each year. Referring to Calpine, Mr. Blakeman questioned if a reduction in congestion is expected when the Calpine Unit comes on. Responding, Mr. Trinnear anticipated that this would have a positive affect for Dover pricing. The meeting adjourned at 4:03 p.m. Lester Blakeman Acting Chair LB/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\07-24-2014 SPECIAL UTILITY.wpd

Monthly Report June 2014 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of Junde 2013/2014 Month of June 2013/2014 50 43 $100 $83 Thousands 40 $34 30 20 23 20 $50 $39 $12 20 9 9 2013 $12 $0 $0 $6 10 0 5 0 2 2013 0 2014 $0 2014 First Time Buyer for Month June 2013/2014 Realty Property the Month of June 2013/2014 Sales in Dollars Received Prior to Recording 23 25 20 $6 $6 20 Millions Res. Non‐First $4 $2 $3 15 Time Buyers $2 $2 9 9 2013 $2 $0 $0 $0 10 Res. First Time Buyers 2014 $0 5 0 2013 2014 Major Updates April ‐ 14 May ‐ 14 June ‐ 14 Assessment Change ‐$28,000 $243,800 ‐ $1,532,900 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 10 $1,755,000 $1,643,000 1.07 1.04 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary Assessor’s Office ‐ Preparing for the 2014 Tax Billing 2

JUL 21, 2014 CITY OF DOVER PAGE: 1 10:10 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-02-47.00 16F R10 8 WATERFALL DR 1 8 1995 2 1608 C+ AV 155,900 10-JUN-14 142,800 ED05-067.05-01-18.00 26B R10 260 MEADOW DR 1 5 1991 2 2691 A- GD 238,200 27-JUN-14 275,000 ED05-067.13-01-35.00 3A R10 17 N PRESTWICK CT 1 5 1979 2 2485 B- GD 258,000 17-JUN-14 233,000 ED05-068.10-04-62.00 16L R10 15 ANCHOR LN 1 5 2002 2 2040 C+ AV 171,800 27-JUN-14 129,800 ED05-076.03-02-42.00 25 R10 340 PARADEE DR 1 13 2007 2 1760 C+ AV 185,100 25-JUN-14 131,500 ED05-076.05-01-10.04 17A R10 18 MARSH CREEK LN 1 13 1998 2 1188 C AV 135,000 02-JUN-14 133,000 ED05-076.10-02-66.00 25 R10 242 TRAFALGAR DR 1 13 2004 2 1848 C+ AV 142,100 02-JUN-14 135,000 ED05-076.10-02-80.00 25 R10 235 TRAFALGAR DR 1 5 2005 2 2306 C+ AV 194,000 13-JUN-14 208,000 ED05-077.11-02-30.00 13A R10 605 CRAWFORD AVE 1 5 1967 2 1686 C+ AV 161,200 18-JUN-14 174,900 LC05-058.18-01-13.00 1 R10 62 KAREN PL 1 11 2006 1 1056 C- AV 113,700 16-JUN-14 80,000

CITY MANAGER’S MONTHLY REPORT JUNE 2014 City Manager’s Monthly Report, June 2014

Customer Services  In the month of June, we processed 3,556 credit card payments for the month totaling $677,167.62. Human Resources  Continued contract negotiations. Library  437 attended 52 programs for adults.  431 attended 17 programs for teens.  956 attended 29 programs for children.  39 volunteers completed 470.5 hours of service.  150 attended 39 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, June 2014

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 316 2,500 296 2,166 2,136 300 243 259 244 1,919 239 2,000 1,820 1,809 1,882 1,776 214 1,707 1,613 195 194 188 198 202 1,515 200 177 1,386 1,399 1,366 1,500 1,000 100 500 Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- 0 13 13 13 13 13 13 13 14 14 14 14 14 14 Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- 13 13 13 13 13 13 13 14 14 14 14 14 14 Write-Offs / Electric & Trash Bills Final quarters of write off pending. The electric write-off for outstanding electric bills with dates ranging mainly from October 2010 until December 2010 . The proposed write-off of $68,479.46 includes $8,394.39 from accounts that filed for bankruptcy. The $68,479.46 is the first write-off for Fiscal 2013 and is .27 percent of the revenue ($24,964,900.) for the write-off period. In other words, the City collected 99.73% of all bills for the write-off period. For every $100 dollars of revenue the City billed in the write-off period, $0.27 was not collected. The trash write-off for outstanding trash bills with dates ranging mainly from July2010 until September2010. The proposed write-off of $2,396.86 includes $252.84 from accounts that filed bankruptcy. The $2,396.86 is the first write-off for Fiscal 2013 and is $0.47 percent of the revenue ($507,757) for the write-off period. In other words, the City collected 99.53% of all bills for the write-off period. For every $100 of revenue the City billed in the write-off period, $0.47was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similar size is 99.74% of total electric revenue. The accounts are currently assigned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. FY 2014 FY 2013 Major Program Updates Jun 2014 Jun 2013 Difference Year-to-Date Year-to-Date Number of Customers Served 20,473 20,702 (229) 252,892 273,422 Final Bills 646 645 1 7,639 7,546 Estimated Bills 177 174 3 2,060 1,919 Penalties Posted $ 16,591 $ 16,596 (5) $ 231,644 $ 231,124 Extensions of Credit - Amount Extended $ 56,721 $ 84,449 (27,729) $ 901,243 $ 989,107 Balance Transfers $ 41,235 $ 6,434 34,801 $ 103,986 $ 48,689 Utility Collections $ 16,928 $ 20,262 (3,334) $ 289,716 $ 270,756 Special Assessments $ - $ - - $ - $ 659 Miscellaneous Billings $ 64,547 $ - 64,547 $ 1,311,525 $ 1,382,118 CNP through Disconnect Collars $ - $ 29 (29) 202 369 Court Cases - - - - - Tamperings - - - 4 18 Taxes Levied (includes carry forward) $ 222,647 $ 287,903 (65,255) $ 10,914,236 $ 10,921,443 Billing Adjustments $ (13,696) $ 30,644 (44,341) $ 14,031 $ 33,060 Total Taxes Collected $ 8,531 $ 39,908 (31,377) $ 10,727,847 $ 10,671,033 Taxes Outstanding $ 200,420 $ 217,350 (16,931) $ 200,420 $ 217,350 Payments in Lieu $ - $ - - $ - $ 35,000 Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.0% 99.0% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.9% 99.9% - 99.7% 99.7% Delinquent Accounts Collected 99.7% 99.7% - 99.8% 99.8% City Manager’s Monthly Report, June 2014 3

HUMAN RESOURCES June July August Sept Oct Nov Dec Jan Feb Mar April May June Category Total 13 13 13 13 13 13 13 14 14 14 14 14 14 * Caucasian 282 281 279 283 284 285 287 288 288 290 289 290 292 N/A * Minorities 53 54 54 54 56 55 56 57 57 58 58 58 58 N/A Hired 1 2 2 7 4 1 3 5 1 3 0 1 3 33 Terminated/ Resigned/ 2 1 3 2 1 1 0 3 1 0 1 0 1 16 Retired/Other Transferred/ 0 2 0 4 1 0 0 1 0 3 0 1 0 12 Promoted Jobs Posted 8 5 5 3 2 0 2 4 4 3 3 2 3 44 Workers Comp. Inju- 3 4 3 7 2 2 1 5 2 2 0 1 1 33 ries Workers Comp. Hours 0 119 62 384 110 48 120 116 0 128 125 51 130 1393 Insurance Claims 7 4 6 2 2 1 4 5 2 4 4 6 4 51 Full-time Employees: 331 Part-time Employees: 19 (4 Pitts Center, 1 Recreation, 13 Library, 1 Customer Service) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Library Assistants (2) part-time; Motor Equipment Operator I, Water/wastewater Retired/Transferred/Promoted: Inspector 1, Code Enforcement Positions Posted: Storekeeper/Buyer, part-time; Inspector III, Fire Marshal; Utility Maintenance Mechanic I Recruitment Information (Positions closed in June) American Hispan- Asian/Pacific In Out Position Total Female Male Unknown Black White Indian/Alaskan Unknown ic Islander Dover Dover Native Storekeeper/Buyer 1 (part- 42 24 13 5 11 20 0 4 1 6 20 22 time) Inspector III, Fire Marshal 4 0 4 0 0 4 0 0 0 0 0 4 Utility Maintenance Me- 14 0 14 0 1 12 0 0 1 0 7 7 chanic I Unfilled/Open Positions by Department* Unfilled/Open Positions June July Au- Sept Oct Nov Dec Jan Feb Mar April May June By Department 13 13 gust 13 13 13 13 14 14 14 14 14 14 13 Electric 4 4 4 4 5 5 5 5 5 5 5 5 5 Public Works 22 20 20 16 15 15 14 13 13 13 13 11 10 Police 1 2 3 3 1 1 1 0 1 0 1 1 1 All Other Departments 6.5 6.5 6.5 6 7.5 6.5 5 6 5 5 5 4 2.5 Totals 33.5 32.5 33.5 29 28.5 27.5 25 24 24 23 24 21 18.5 *Not used for Budgeting Purposes ²² The following has been updated to reflected the Fiscal 2013-14 Budget Electric: Electric Director, Electrical Engineer, (3) Lineman 1st Class Public Works: Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator III (Sanitation), Public Works Operation Manager, Civil Engineer l, Nursery Worker II, Grounds Superintendent, Police: Police Officer All Other Departments: Storekeeper Buyer I, part-time; Fire Dispatcher, Assistant Finance Director, Assistant City Manager 4 City Manager’s Monthly Report, June 2014

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Jun- Jul - Aug- Sep- Oct- Nov- Dec- Ja n- Feb- Ma r- Apr- Ma y- Jun- 13 13 13 13 13 13 13 14 14 14 14 14 14 Electric Public Works Police Others Electric: 1 Public Works: 0 Police: 0 All Other Depts.: 0 Turnover Statistics 2010 2011 2012* 2013 * 2014 Total Turnover % 5.57 6.75 11.00 10.91 1.73 Termination Turnover % 0.27 1.08 0.29 1.47 0 Resignation Turnover % 2.12 4.05 5.21 5.01 .58 Retirement Turnover % 3.18 1.62 5.50 4.42 1.15 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 Total Number of Employees Separating from Service 21 25 38 37 6 Average Number of Full-time Employees 362 356 333 325 331 Average Number of Part-time Employees 16 15 12 14 17 * Healthcare cost sharing implemented City Manager’s Monthly Report, June 2014 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 200 188 170 150 165 164 164 130 150 115 113 113 110 104 104 101 97 100 90 160 54 70 122 50 50 102 106 92 80 87 84 30 56 55 57 55 55 0 10 Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- 13 13 13 13 13 13 13 14 14 14 14 14 14 13 13 13 13 13 13 13 14 14 14 14 14 14 Programming Requests Completed Page Views - City of Dover Web Page 16 15 15 15 15 35,000 14 14 12 12 12 30,000 12 11 10 10 25,000 Pages Viewed 10 8 20,000 8 29,413 29,435 27,721 27,911 25,562 25,827 24,615 26,455 26,498 26,428 15,000 23,682 6 4 3 10,000 21,692 19,884 2 5,000 0 0 Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- 13 13 13 13 13 13 13 14 14 14 14 14 14 13 13 13 13 13 13 13 14 14 14 14 14 14 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 364 364 355 Scheduled PCs Replaced - - - Servers Supported 19 19 19 People Trained 21 18 46 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, June 2014

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Jun 14 Adults – 1273 Teens – 473 Children – 621 Circulation June 14 FYTD 14 June 13 FYTD 13 Dover residents 22,007 254,218 19,434 208,338 Ebooks 1,673 17,219 1,101 10,500 Kent residents* 15,511 180,943 14,750 162,466 Non-county residents 1,897 27,952 2,425 23,285 Registrations Dover residents 461 4,511 401 4,322 Kent residents* 40 769 149 1,454 Non-county residents 6 84 10 129 Other Visiting Patrons 29,243 323,958 29,081 317,634 Meeting Room Usage 1,512 22,361 1,925 14,745 Photocopier Usage 1,115 13,895 1,066 15,799 Computer Printing Usage 2,246 31,012 1,953 25,161 Computer Users 4,498 56,037 4,813 49,684 Wireless Computer Users 1,601 16,397 1,122 6,691 Holds (Total) 6,941 75,176 6,589 71,772 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 246 Harrington: 2 Milford: 92 Milford: 0 Smyrna: 1,254 Smyrna: 5 Outside City Limits: 13,919 Outside City Limits: 33 Total Registered Users: (Card Holders) City: 23,834 Kent County: 12,718 Outside Kent County: 979 Other Points of Interest: Inter/Interlibrary: 79 items loaned out Technical services: 1,356 items added 50 items borrowed 794 items deleted Volunteers: 470.5 hours of service completed City Manager’s Monthly Report, June 2014 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 942 911 927 1000 1,000 845 855 875 873 835 790 777 673 679 699 800 585 600 531 500 388 382 332 330 298 315 400 238 263 240 171 173 146 146 127 146 171 168 200 29 29 - 0 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Bulk Collection Mechanized Hand Trash Container 13 13 13 13 13 13 13 14 14 14 14 14 14 Collection Collection Repair/Delivery Bulk Automated Jun 14 Jun 13 JUNE 2014 FYTD 14 JUNE 2013 FYTD 13 Trips to DSWA Sandtown Landfill 187 2,247 224 1,990 Total Tonnage to DSWA 1,002.89 11,401 1,174.57 9,838 90-Gallon Containers Delivered 21 230 5 255 300-Gallon Containers Delivered 0 28 0 27 Total Man Hours-containers Delivered 29 378 29 440 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED June 2014 18,753 8,931 299,560 15.97 8 City Manager’s Monthly Report, June 2014

PUBLIC WORKS continued Streets JUNE 2014 FYTD 14 JUNE 2013 FYTD 13 Signed Installed 32 507 19 277 Signs Repaired 4 175 6 106 Curbs Painted Yellow (feet) 4,017 24,982 63 33,224 New Post Installed 6 80 0 35 Storm Catch Basins Repaired 4 27 10 11 Storm Catch Basin Repairing (Hrs.) 48 214 69 70 Storm Catch Basins Cleaned 3 308 25 6,291 Storm Catch Basins Cleaning (Hrs.) 6 173 15 1,079 Hot Mix Patching (Tons) 14 15 0 236 Hot Mix Patching (Hrs.) 112 112 0 283 Cold Mix Patching Hrs.) 89 355 0 523 Concrete Work (Hrs) 24 320 0 273 Concrete Patching (Cubic Yards) 4 31 0 0 Ditch Work (Hrs). 24 123 17 139 Street and Alley Maintenance (Hrs) 20 774 36 1,446 Street Sweeping (Miles) 1,626 10,840 1,671 13,039 Street Sweeping (Cubic Yards) 318 2,580 306 3,074 Grounds Total Work Orders = 16 General = 10 Arborist = 6 Arborist Crew JUNE 2014 JUNE 2013 Trees Trimmed 3 16 Trees Removed 22 3 Stumps Removed 0 5  Mowed grass a good portion of the month  Cut up multiple trees  Tree trimming Beautification Crew  Dig up tulips from beds  Tilled up flower beds  Planted flower beds  Watered flower beds and hanging baskets Mowing Crew  Mowed grass at various city locations  17 hours of spraying of poison ivy and weeds City Manager’s Monthly Report, June 2014 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Created and printed various posters for Economic Development Office, HR, Public Works and Dover Public Library.  Designed and gave a short class on using the new ArcGIS Online Planning Map to the Planning & Inspection Department.  Recoded the 45,000 record Voter List for the Mayor’s special election.  Covered PW Admin phones during absences and during meetings.  Created and maintained various GIS layers such as Parcels, Rentals, Curbside Recycling, Fleet  Maintenance, etc.  Worked with Kent County GIS to replicated Parcel data.  Created and printed various maps for the Public Works, City Clerk’s Office, Planning & Inspections and the Economic Dev. Fleet and Facilities Management Fleet Maintenance PM Work Orders Completed: 20 Number of Tire Repairs: 12 Number of Road Repairs: 4 Other Work Orders: 45 Repair Hours: 137.5 Road Repair Hours: 4 Total Work Orders: 65 Fabrication Hours: 4.0 Misc. Hours: 4 PM Hours: 105 # Of Scheduled PM’s: 35 # Of Scheduled PM’s Completed: 16 Major Program Updates MEASURE 2014 2013 DIFFERENCE 16 out of 35 45.71 % Fleet - Scheduled Preventative Warm weather is here and construction is under- 13 out of 13 Maintenance appointments being way all around the city. That means there is de- - 54.29 % 100 % kept (Quantity and Percentage) bris and foreign materials all over the roads. Tire repairs are on the rise so be aware and watch for debris in the roads to help prevent flat tires. Facilities Maintenance Facilities - Routine work orders 24 out of 24 22 out of 23 completed within 5 days (Quantity +4.35 % 100 % 95.65 % and Percentage) Facilities - Emergency work orders 0 out of 0 3 out of 3 completed within 2 days (Quantity 0% 100 % 100 % and Percentage) 10 City Manager’s Monthly Report, June 2014

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 13 13 13 13 13 13 13 14 14 14 14 14 14 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates JUNE 2014 JUNE 2013 DIFF FY14 YTD FY13 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 12 2 +10 115 114 Plan Review Completed Within 10 plans 10 plans 0 99 92 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task JUNE 14 JUNE 13 CURRENT FY 1,532,264,00 Water Production - Daily Average 4,778,833 4,415,467 0 Average Field Response Time (goal is <30 minutes) 17.94 17.71 17.259 Water Mains Repaired 1 5 6 Water Service Lines Repaired 3 1 14 Wastewater Mains Repaired 0 0 0 Wastewater Service Lines Repaired 0 2 3 Sewer Lines Flushed - linear feet 167,349 190,042 1,376,280 Sewer Mains Videoed -linear feet 0 17,095 19,733 Total Fire Hydrants in Service 1,819 1,806 1,819 Total Water Meters in City Distribution System 14,223 14,124 14,212 City Manager’s Monthly Report, June 2014 11

PUBLIC UTILITIES Electric System Peak Total System Load 100,000 164.2 80,225 200 150.9 156.8 152.7 144.8 70,462 67,058 66,408 128.14 65,617 80,000 118.24 123.6 60,871 59,792 58,463 60,375 57,155 108.35 56,064 150 55,369 105.94 106.4 51,922 99.89 96.14 60,000 100 40,000 50 20,000 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Outages Customers of Gained/Lost 35 8,000 45 39 40 25 6,000 35 Customers 30 Outages 15 4,000 25 18 20 15 15 11 9 5 2,000 10 7 5 5 5 7 2 4 3 5 0 -5 Jun Aug Oct Dec Feb Apr Jun 0 13 13 13 13 14 14 14 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Outages Outages: 10 Customers: 794 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 14 YTD FY 13 FY 12 5 41 32.0 Minutes 28.59 Minutes 67.92 50.74 39.44 JUNE 14 JUNE 13 FY14 YTD PROGRAM UPDATES Tree Trimming 250 127 2611 Number of Oil Releases 2 1 13 Lost Time Accidents – All Electric Utility Divisions 1 0 3 New Services 18 11 121 Major Goals Completed in the Past Two Months Horsepond Substation Rebuild Up and Running 12 City Manager’s Monthly Report, June 2014

City Planner’s Monthly Report Planning, Inspections & Recreation JUNE 2014 Planning, Inspections & Recreation Highlights  Exceeded Revenue Projec on ‐ Proudly, we not only met our Revenue Goal for FY14, we exceeded it!  Summer Camps ‐ Summer Playground and Sports Camps numbers are slightly down this year compared to last year. Many comments received voice the concern for heat on inclement weather days and lack of air conditioning in the Recreation Center.  Bicycle and Pedestrian Plan Workshop ‐ Staff worked with the Kent County MPO and DelDOT’s bicycle and pedestrian coordinators to host a public workshop for insight and feedback on the Bicycle and Pe‐ destrian Plans that are currently in the making for Dover.  P & G Clean Up ‐ Proctor and Gamble participated in a Community Service Day activity in which employ‐ ees spread playground mulch at the Silver Lake playground equipment as well as raked, removed debris and pulled weeds at the Silver Lake exercise equipment. Thanks to the Grounds staff for all of their help in this project.  Spring Summer Performing Arts Series On The Green— Skinny Leg Pete kicked the month off with 173 spectators, the Dover High Alumni night moved over to Frazier’s & was extremely well attended, Joe Baione pleased a crowed of 214 and the Honeycombs gave a great show to a crowd of 322. A special thank you goes out to our Gold Sponsor: Eden Hill Medical Group and our Silver Sponsors: Calpine, PNC Bank and the YMCA.  Co‐Ed Summer So ball League - Our season ended with the following results: Northern Division Winners: C‐Schell, Regular Season Champi‐ ons and Team Pink, Playoff Champions, and the Southern Division Winners: Knight’s Fine Jewelry, Regular Season Champions and DSU Hornets, Playoff Champions.  Intern Faith Spady joined the Planning Department on June 4, 2014. She attends the University of Notre Dame.  Bill Cook attended the Community Design Training on June 4, 2014 that was held at University of Delaware Paradee Center.  Dawn Melson‐Williams a ended the following APA Webcasts “Adding Density to the Neighborhood” on June 4, 2014 and “Planning Law Review 2014” on June 25, 2014.  The entire Planning & Inspections Department attended the ArcGIS Overview/Training on June 5, 2014 in the City Hall Conference Room.  Sam Gonzalez retired from the City after 17 years of service on June 6, 2014.  Ann Marie Townshend, Dawn Melson‐Williams, Greg Akers, and Bill Cook attended the “Creating a Flood Ready Com‐ munity Training” on June 12, 2014 as part of the IPA Training Series that was held at the University of Delaware Paradee Center.  Jason Osika and Matthew Brown attended training at the Delaware State Fire School June 2, 2014– June 9, 2014.  Jason Osika attended “Fire Arson Origin & Cause Investigation National Fire Academy” training June 16, 2014‐June 27, 2014 in Emmetsburg, Maryland.

Planning, Inspections & Recreation Revenue FY '14 Budget FY '14 Actual Revenue Stream LOOKING FORWARD ….. Business License $1,460,000 $ 1,494,299 102% The following ac vi es are Trailer License $20,500 $ 22,481 110% planned for July and will be Building Permits $400,000 $ 614,806 109% reported in the July Monthly Cert. of Occupancy $9,000 $ 5,400 60% report: Public Occupancy $10,000 $ 9,824 98%  Softball Champions Lodging House $14,000 $ 14,574 104%  Needs Assessment Plumbing/Heating/Air $75,000 $ 67,189 90%  Mallard Pond Park Commu- Sprinkler $25,000 $ 24,829 99% nity Meeting Rental Inspection Fee $345,000 $ 350,785 102% Miscellaneous $20,000 $ 43,531 218% Fire Protection Fees $31,000 $ 33,975 110% Vacant Building Reg. $60,000 $ 107,000 76% Total P&I Revenue $2,469,500 $ 2,788,693 103% Recreation $133,000 $151,925 102% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For June 2014, Planning Staff was in- volved with review of 102 Permits and 9 Certificates of Occupancy permits (2014 calendar year total of 439 Permits and COs compared to 446 for 2013). Planning Staff also reviews new applications for Business Li- censes and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include participating in planning and development design of Garrison Oak Technical Park, the pending updates to the FIRM Maps (Flood Insurance Rate maps) is- sued by FEMA for flood plains, and research for future ordinance amendments.  A proposed package of Text Amendments to the Commercial, Office, and Institutional zoning districts (MI-14-10) known as Ordinance #2014-08 was reviewed by the Planning Commission on June 16, 2014.The Planning Commission recommended approval along with Staff Amendment #1 which clarified some language related to Site Development Plan process. The series of Amendments will be considered by the City Council at a Public Hearing on July 14, 2014.

Update to Floodplain Regulations A series of text amendments to the City’s Floodplain Regulations to be in compliance with FEMA’s regula- tions for the National Flood Insurance Program (NFIP) developed by staff with additional technical assis- tance from DNREC and their flood ordinance consultant. The Ordinance #2014-09, as adopted by City Council on June 9, 2014, amended the Dover Code of Ordinances, Chapter 50 – Floods and other related chapters. This review and update of the City’s Floodplain Regulations was required as new FIRM Maps (Flood Insurance Rate maps) will become effective in July 7, 2014. New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site along with the as- sociated inspections of the building and site. The monthly coordination meeting on the project was held on June 19, 2014. The sidewalk improvement project for the north side of Route 8 is under construction as is the East Entrance with the installation of the HAWK signal to follow. The Planning Office began Site in- spections on June 6, 2014 for compliance with the ap- proved Site Development Plan; this is the first of many future inspections associated with the Certificate of Occupancy process. Information on each agency’s re- quirements for compliance in order to allow furniture move-in, in order to issue a Temporary Certificate of Occupancy, and to issue a Final Certificate of Occu- pancy continue to be discussed. Construction Activity  Preparation for site construction activities began in June on the Uzin Utz Manufacturing facility at 200 Garrison Oak Drive (Lot 12 of the Garrison Oak Technical Park). The Pre-Construction meeting with City Staff was held on June 9, 2014. The Final Site Plan approval was issued on June 23, 2014 and re- view of the Building Permit application #14-477 was completed.  The Planning Staff continues to participate in bi-weekly coordination conference calls with Calpine re- garding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Tech- nical Park). The Final/Final Administrative Site Plan (S-12-17) approval for the Garrison Energy Center Phase 1 was granted on September 6, 2013 subject to conditions of approval and the project construction is well underway.

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on May 21, 2014. The next Planning Commission meeting is scheduled for June 16, 2014.  SB-14-03 Lands of Robert & Kathleen Dunn at 276 Troon Road - Moved to approve a Minor Subdivi- sion Plan to create two (2) parcels of land from an existing 26,997 S.F. parcel.  C-14-03 Janaid’s Hair Salon at 213 West Loockerman Street—Recommended conditional approval to permit a hair salon in an existing two-story building.  C-14-04 109 East Division Street—Recommended conditional approval to permit professional offices on a property zoned RG-1with conditions.  S-14-12 Jolly Joe’s Addition at 1160 White Oak Road - Recommended approval to construct a 2,400 S.F. addition to an existing 1,927 S.F. commercial building to include the waivers requested along with the recommendations from Staff and the DAC requirements.  MI-14-10 Text Amendment: Revisions to Commercial and Office Zones—Recommended approval to City Council for text amendments (revisions) to the Zoning Ordinance for the Commercial and Office Zones and Site Development Plan procedures. The Planning Commission recommendation included ap- proval of Staff Amendment #1 which consisted of language clarifications (as suggested by Parks, Recrea- tion & Community Enhancement Committee). Board of Adjustment The Board of Adjustment met on June 18, 2014. The next regular scheduled meeting of the Board of Adjustment is scheduled for July 16, 2014. The following applications were consid- ered:  V-14-06 Application involving subdividing property into two parcels front and rear at 328 N. DuPont Highway–Variance approval to subdivide property with Lot 1 having a rear setback of 1 foot and the Residual Parcel having a side yard setback of 10 feet on the east side of the two story building.  V-14-07 –Variances at 547 Pennsylvania Avenue– Consideration of variance request pertaining to front yard setback. Public hearing was closed and action deferred until the next meeting to allow submission of additional information. Historic District Commission The Historic District Commission met on June 19, 2014. The next Historic District Commis- sion meeting is scheduled for July 17, 2014.  HI-14-04 –Sign Permit #14-279-Signage for Family Dollar at 300 West Loockerman Street– Referral by the City Planner to the Historic District Commission for Review of Architectural Review Certification for two wall signs. A new Sign Permit was filed (Permit #14-764) that superseded the original Sign Permit #14-279 that makes use of the gooseneck lighting. The Historic District Commission does not need to take any action as the Planning Office can now approve.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY13 Projects Contracts for FY13 projects have been executed and projects are underway.  Homeownership Assistance Program Three (3) first-time homebuyers were provided downpayment assistance to purchase afforda- ble housing in the City of Dover.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. Five (5) homes have been completed. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations costs for the shelter.  MHDC Emergency Home Repair Project CDBG funds will be used to assist very low income homeowners with emergency repairs to eliminate severe housing conditions that constitute health and safety hazards. Seven (7) homes have been completed.  NCALL Research CDBG funds will be utilized for foreclosure prevention and pre-purchase homeownership counseling services for up to ten (10) Dover residents. Seven (7) residents have received homeownership counseling.  Elizabeth W. Murphey School CDBG funds will be used for minor renovations for one of the facilities that services children that are at risk for homelessness. Replacement of the windows has been completed.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualifying families. A total of $2,080,554 including program income has been ex- pended on the acquisition and renovations for eleven (11) properties. Ten (10) properties have been sold, and one is a rental that serves persons with disabilities. Ten (10) first-time homebuyers have purchased homes through the NSP Settlement Assistance Program. This program has been completed. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (sold) 1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (sold)

Dangerous Buildings, Vacant Buildings & Demolitions  200 N. West Street—The owner was granted their request for a use variance by the City Board of Adjustment on January 27th. Permits have been obtained for renovations and a privacy fence.  814 Maple Parkway—Demolition of the pool is complete.  409 South DuPont Highway—Notice was sent to the owner to have repairs made or the property will go forward to City Council on April 14, 2014 to have Council declare it dan- gerous. The owner of the property has obtained a structural engineers report and has sub- mitted plans to renovate the structure.  12 N. New Street—Council approved Staff’s recommendation for demolition and gave the owner until May 28, 2014 to demolish the structure or the City would proceed with demo- lition. An asbestos survey was conducted in June and bids for the asbestos abatement are due on 14th of July. Gateway Construction has been awarded the demolition bid contract.  640 Nimitz Road—15 day notice sent to owners to repair or demolish the structure by June 8, 2014. On June 25th, Council declared the structure dangerous and ordered the property owner to repair or demolish the structure by July 25th, 2014  238 N. New Street—15 day notice sent to owners to repair or demolish the structure by June 8, 2014. On June 25th, Council declared the structure dangerous and ordered the property owner to repair or demolish the structure by July 25th, 2014.  803 Westview Terrace—A lien search has been ordered for the property.  231 Mifflin Rd—A lien search has been ordered for the property.  Vacant Buildings—During the month of June, twenty-one (21) additional buildings were registered as vacant, and $8,750.00 in vacant building registration fees were collected. 231 Mifflin Road— Dangerous Pool

Code Enforcement Activity—JUNE Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 3 140 100% 96% No valid Building Permit 15 42 75% 71% Tall grass and weeds 103 512 85% 89% Unregistered vehicle 1 20 100% 90% Abandoned vehicle 8 56 25% 77% Annual Housing Inspec on 11 237 36% 90% Property Maintenance – 28 309 32% 74% Exterior Electric Termina on 31 178 97% 98% Dover Code of Ordinances 64 319 72% 71% Zoning 13 54 62% 74% Total Cases 277 1867 Total # of Inspec ons For 331 Month 640 Nimitz Road– Dangerous Building

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons JUNE 14 FYTD 14 JUNE 13 FYTD 13 Annual Fire/Life Safety Inspec ons 6 162 11 318 Fire/Code/DCO Complaints 16 168 37 420 Inspec on Deficiencies from AFI 21 261 20 155 C/O & Acceptance Tests 8 15 3 49 Administra ve Walk Thru 13 ‐ ‐ ‐ Accidental $10,000 $1,127,000 $1500 $97,950.00 Incendiary $0 $100,00 $10,000 $26,100.00 Undetermined $500.00 $65,000 $15,000 $91,000.00 PERMITTING AND LICENSING Permits Issued JUNE 14 FYTD 14 JUNE 13 FYTD 13 Administra ve Permit 1 11 1 26 Building Addi on/Renova on Permits 44 179 44 337 Building Permits 20 83 17 160 Demoli on Permits 11 33 2 52 Fence Permits 19 56 15 106 Fire Preven on Permits 8 37 12 116 Mechanical Permits 22 156 14 284 Plumbing Permits 21 132 21 353 Sign Permits 18 111 15 246 Swimming Pool Permits 4 9 3 18 Business Licenses 1428 1542 995 2175 Merchant Licenses 182 197 103 378 Contractor Licenses 681 837 372 1143 Lodging House Licenses 0 44 1 52 Mobile Homes 133 156 108 341 Public Occupancy 4 314 5 368 Rental Dwelling 20 2882 30 3084 BUILDING INSPECTIONS Inspec ons JUNE 14 FYTD 14 JUNE 13 FYTD 13 Building 277 1286 265 3405 Plumbing/Mechanical 291 1594 548 3803 Cer ficate of Occupancy 9 12 7 98

Fire Marshal’s Office—At a Glance Jason Osika attended training at the National Fire Academy obtaining a course certificate for “Fire Arson Origin & Cause Investigation” as well as obtaining his National Fire Protection Association certification as a NFPA Fire In- spector I. Congrats to Jason!!! Recreation Division Enrollment Summary June 2013 verses June 2014 12 00 10 00 800 600 FY 13 400 200 FY 14 0 General Sports Trips Leagues Camps Recreation Category FY13 FY14 General Recrea on 271 213 Sports 95 141 Trips 0 2 Leagues 814 992 Camps 448 257

Revenue Breakdown: June 2013 verses June 2014 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps General Recreation 2969.00 General Recreation 1679.00 Sports 940.00 Sports 1570.00 Camps 6330.00 Trips 70.00 Leagues 7505.00 Trips 231.00 Building & Field Rentals 2135.00 Leagues 3250.00 Camps 3980.00 Building & Field Rentals 730.00

John W. Pitts Recreation Center – JUNE 2014 Total Program Attendance Facility Usage By The Hour 14,000 800 12,000 10,000 600 8,000 400 6,000 4,000 200 2,000 0 June 13 0 June 13 July 13 Aug 13 Sept 13 July 13 Aug 13 Sept 13 Oct 13 Nov 13 Dec 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Jan 14 Feb 14 Apr 14 May 14 Mar 14 Apr 14 May 14 June14 June 14 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour JUNE 14 FYTD 14 JUNE 13 FYTD 13 Open Gym 405.5 5,112.25 348.25 5,538.5 Fitness Classes 52.25 670.25 56.5 586.75 Leagues 36 906 36 775 Camps 208 795.5 157 238.5 Sports Classes 14.5 239.25 14 199 Meetings & Rentals 23 331.5 31.5 358 Enrichment Classes 1.5 76 2 59.5 Total Facility Usage Hours 740.75 8,130.75 645.25 7,755.25 Daily Program Attendance** JUNE 14 FYTD 14 JUNE 13 FYTD 13 Total 2,892 51,017 2,470 51,495 Open Gym 399 5,699 457 10,123 Fitness Classes 355 4,316 370 4,165 Leagues 1,292 29,019 692 27,400 Camps 342 1,780 554 923 Sports Classes 194 2,568 72 1,669 Meetings & Rentals 296 7,457 218 6,988 Enrichment Classes 14 178 107 227 Since our opening in late April 2008, we have had 320,749 guests at the John W. Pitts Recreation Center. June Open Gym Registrations and Packages Sold Packages Sold: March. MTD YTD FYTD Daily: 23 $69 373 $1,119 Individual Quarterly: 4 $60 27 $405 Individual Annual: 0 $0 1 $ 50 Family Quarterly: 0 $0 6 $180 Family Annual: 0 $0_ 2 __ $200___ Revenue: $129 $1,954

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS JUNE 2014 PRELIMINARY- MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS JUNE 2014 SSS FINANCE DEPARTMENT ACTIVITY LEVELS FY13 YTD FY14 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 5,641 6,589 Total Amount of All Deposits $ 145,595,221 $ 135,215,574 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 864,970 100.0% $ 20,410,642 858,687 100.0% $ 20,044,182 Wages and Hours Worked Regular 726,968 84.0% $ 15,995,567 714,682 83.2% $ 15,371,379 All over time 37,683 4.4% $ 1,649,739 38,654 4.5% $ 1,560,615 Other Paid or Unpaid Wages and Hours Vacation 42,987 5.0% $ 1,120,213 42,970 5.0% $ 1,115,212 Sick 19,412 2.2% $ 482,148 18,433 2.1% $ 456,331 Terminal Leave - Retiree Vacation/Sick Payout 21,016 2.4% $ 594,083 16,475 1.9% $ 548,898 Comp Time 8,269 1.0% $ 233,458 9,572 1.1% $ 267,544 Personal 1,850 0.2% $ 52,172 1,638 0.2% $ 46,766 Leave Without Pay 5,082 0.6% $ 394 4,285 0.5% $ - Other (description below) 1,704 0.2% $ 282,868 11,978 1.4% $ 677,402 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 26 26 Number of Payroll Checks & Direct Deposits Issued 9,038 9,399 Number of Pension Checks Issued 2,986 3,068 Total Pension Benefits Paid - Defined Benefit Plan $ 4,941,898 $ 5,176,489 ACCOUNTS PAYABLE Number of Check Vouchers 5,090 5,032 Number of EFT Vouchers 1,843 1,742 Vouchers Dollar Amount Disbursed $ 73,416,527 $ 69,355,572 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,700,000 $730 $2,600,000 $2,500,000 $630 Total Dollar Value $2,400,000 $530 $2,300,000 Thousands $2,200,000 $430 $2,100,000 $330 $2,000,000 $230 Total Dollar Value Average number of items: 1456 $130 $30 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Value: $2,645,181 Line Items: 1,454 Series1 Series2 Series3 200000 Electric: $665,896 Water: $29,993 General: $34,190 150000 100000 Electric Unleaded: 11,776.5 gallons Water Diesel: 6,316.2 gallons General 50000 Total Cost: $ 55,228 0 -50000 Electric $ 64,225 Water $ 10,351 General $ 6,800

City of Dover Finance Department Monthly Report – June 2014 Preliminary General Fund Summary Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ 3,455,200 $ 4,219,800 $ 4,219,831 $ (31) 100.0% Revenues Court of Chancery Fees 863,200 1,002,200 945,260 56,940 94.3% Fines & Police Revenues 1,316,000 1,223,900 1,209,494 14,406 98.8% Franchise Fees 606,200 636,000 563,760 72,240 88.6% Grants 623,500 623,500 570,961 52,539 91.6% Intrafund Services 4,454,300 4,933,000 4,661,131 271,869 94.5% Library & Recreation Revenues 599,600 679,300 650,478 28,822 95.8% Licenses & Permits 2,627,500 2,792,500 3,091,562 (299,062) 110.7% Property Taxes (Includes BID Revenue) (1) 11,169,500 11,095,500 11,094,479 1,021 100.0% Miscellaneous Revenues 138,300 93,100 78,112 14,988 83.9% Curbside Recycling - - - - 0.0% Sanitation Revenues 2,676,500 2,595,600 2,595,648 (48) 100.0% Garrison Farm Rent Revenue 118,500 118,500 92,956 25,544 78.4% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 527,400 663,900 663,940 (40) 100.0% Civil Traffic Penalties 600,000 368,400 320,459 47,941 87.0% Transfer Taxes 1,315,500 1,393,000 1,543,726 (150,726) 110.8% Verizon, Contingency and CI Reserves 32,000 282,000 271,000 11,000 96.1% Police Grants 110,000 126,800 80,212 46,588 63.3% Water/Wastewater Fund 500,000 500,000 500,000 - 100.0% Electric Fund 8,000,000 8,000,000 8,000,000 - 100.0% Total Revenues 36,278,000 37,127,200 36,933,178 194,022 99.5% Total Beginning Balance & Revenues $ 39,733,200 $ 41,347,000 $ 41,153,009 $ 193,991 99.5% Expenditures City Clerk & Council $ 442,200 $ 479,500 $ 467,281 $ 12,219 97.5% Mayor, City Manager & Human Resources 874,900 936,400 966,241 (29,841) 103.2% Police & Police Extra Duty 14,331,800 15,123,600 14,658,586 465,014 96.9% Public Services 4,131,800 4,587,600 4,244,160 343,440 92.5% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,870,900 2,019,400 1,951,608 67,792 96.6% Planning & Inspections 2,045,600 2,267,400 2,210,661 56,739 97.5% Finance, Info Tech & Customer Services 2,676,400 2,952,200 2,829,903 122,297 95.9% Library & Recreation 2,038,600 2,054,100 1,996,326 57,774 97.2% Fire Department 692,100 741,600 671,194 70,406 90.5% Assessor 198,300 208,400 209,495 (1,095) 100.5% Contribution to DDP 162,400 162,400 162,400 0 100.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 400,000 - - 0 0.0% Insurance 658,900 658,900 655,998 2,902 99.6% OPEB - Retiree’s Health Care Contribution 1,636,500 1,636,500 1,636,500 0 100.0% Police Pension Trust Contribution - State Grant 500,000 500,000 471,461 28,539 94.3% Appropriation to Employee Pension Fund - Unfunded Liability 1,159,100 121,000 121,000 0 100.0% Appropriation to Police Pension Fund 307,400 689,400 689,400 - 100.0% Street Lights 836,000 774,500 774,533 (33) 100.0% Debt Service 557,300 557,300 552,051 5,249 99.1% Provision for Uncollectible 10,000 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 1,278,300 1,448,800 1,448,800 - 100.0% Total Expenditures 36,833,500 37,954,000 36,727,598 1,226,402 96.8% Budget Balance - Working Capital (Unaudited) 2,899,700 3,393,000 4,425,411 (1,032,411) 130.4% Total Budget Balance & Expenditures $ 39,733,200 $ 41,347,000 $ 41,153,009 $ 193,991 99.5% Reserve Balances Contingency $ 723,600 $ 467,900 $ 467,269 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 6/30/14 is $198,736 as compared to $264,714 in June 2013.

City of Dover Finance Department Monthly Report – June 2014 Preliminary Water/Wastewater Fund Summary Revised 100% Budget Budget YTD Balance Budget Beginning Balance - Water $ 770,800 $ 732,700 $ 732,740 $ (40) 100.0% Beginning Balance - Wastewater $ 412,600 $ 441,400 $ 441,414 $ (14) 100.0% Beginning Balance - Kent County Treatment $ 141,600 $ (17,300) $ (17,267) $ (33) 99.8% 1,325,000 1,156,800 1,156,887 (87) 100.0% Revenues Water Fees 4,730,700 4,396,000 4,459,808 (63,808) 101.5% Wastewater Fees 3,642,700 3,529,000 3,562,400 (33,400) 100.9% Kent County Treatment Fees 2,980,300 2,900,000 2,930,333 (30,333) 101.0% Ground Water Inflow Adjustment 1,324,600 1,302,300 1,316,209 (13,909) 101.1% Water Tank Leases 333,800 321,200 360,307 (39,107) 112.2% Miscellaneous Service Fee 105,100 64,400 61,596 2,804 95.6% Impact Fees - Water 357,000 262,700 252,215 10,485 96.0% Impact Fees - Wastewater 323,000 237,900 230,222 7,678 96.8% Total Revenues 13,797,200 13,023,500 13,173,090 (149,590) 101.1% Total Beginning Balance & Revenues $ 15,122,200 $ 14,180,300 $ 14,329,977 $ (149,677) 101.1% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 664,400 $ 499,000 $ 459,073 $ 39,927 92.0% Water 433,900 474,700 498,016 (23,316) 104.9% Water Treatment Plant 1,501,800 1,495,200 1,489,440 5,760 99.6% Wastewater 945,100 885,700 900,965 (15,265) 101.7% Construction 351,400 340,800 337,400 3,400 99.0% Kent County Treatment 3,524,800 4,030,000 3,775,903 254,097 93.7% Intrafund Service Fees 1,233,400 1,458,800 1,133,580 325,220 77.7% Pension Unfunded Liability 339,400 - - - 0.0% OPEB - Retiree's Health Care Contributions 200,000 200,000 200,000 - 100.0% Debt Service 1,019,500 1,007,200 1,167,558 (160,358) 115.9% Other Employment Expenses 25,000 10,800 - 10,800 0.0% Transfers Out General Fund 500,000 500,000 500,000 - 100.0% Water I & E Fund 1,200,000 1,233,200 1,233,200 - 100.0% Wastewater I & E Fund 1,330,000 1,330,000 1,330,000 - 100.0% Total Expenses 13,268,700 13,465,400 13,025,135 440,265 96.7% Budget Balances Budget Balance - Working Capital - Water (Unaudited) 1,056,400 711,700 763,764 (52,064) 107.3% Budget Balance - Working Capital - WW (Unaudited) 797,100 (151,800) 87,706 (239,506) -57.8% Budget Balance-Working Capital - KSA (Unaudited) - 155,000 453,372 (298,372) 292.5% Total Budget Balances 1,853,500 714,900 1,304,842 (589,942) 182.5% Total Budget Balances & Expenses $ 15,122,200 $ 14,180,300 $ 14,329,977 $ (149,677) 101.1% Reserve Balances Contingency-Water $ 105,600 $ 105,900 $ 104,736 Contingency-Wastewater $ 191,500 $ 191,500 $ 189,391 Impact Fee Reserve - Sewer NO BUDGET $ 2,820,000 $ 2,776,414 Impact Fee Reserve - Water NO BUDGET $ 200,500 $ 200,174 Bond Coverage Ratio (Covenant 1.20) 3.99 3.17 3.36

City of Dover Finance Department Monthly Report – June 2014 Preliminary Electric Revenue Fund Summary Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ 7,152,400 $ 6,620,900 $ 6,620,878 $ 22 100.0% Revenues Sales to Customers 76,286,700 78,971,700 76,928,295 2,043,405 97.4% Utility Tax 1,492,200 1,312,300 1,258,957 53,343 95.9% Weyandt Hall Rents 251,000 180,000 159,109 20,891 88.4% Miscellaneous Revenues 737,800 709,100 747,368 (38,268) 105.4% Interest Earned 119,400 12,000 (3,813) 15,813 -31.8% Transfer from Rate Stabilization 4,000,000 7,000,000 7,000,000 - 100.0% Intrafund Service Receipts Water/Wastewater 98,500 98,500 94,158 4,342 95.6% Total Revenues 82,985,600 88,283,600 86,184,074 2,099,526 97.6% Total Beginning Balance & Revenues $ 90,138,000 $ 94,904,500 $ 92,804,952 $ 2,099,548 97.8% Expenses Power Supply & Generation Hedged Energy $ 23,832,000 $ 26,458,900 $ 28,995,868 $ (2,536,968) 109.6% Power Supply Management 996,000 996,000 996,000 - 100.0% Capacity Charges 15,787,200 15,614,100 15,504,095 110,005 99.3% Dover Sun Park Energy 1,565,800 1,729,200 1,821,037 (91,837) 105.3% Solar Renewal Energy Credits 300,000 352,600 337,741 14,859 95.8% PJM Charges - Energy 12,812,900 17,274,000 14,855,117 2,418,883 86.0% PJM Charges - Transmission & Fees 4,740,000 7,420,000 7,433,120 (13,120) 100.2% Total Power Supply 60,033,900 69,844,800 69,942,978 (98,178) 100.1% Plant Operations 6,015,800 5,791,600 5,244,633 546,967 90.6% Generation Fuels - 1,603,800 2,679,911 (1,076,111) 167.1% Capacity Credits (15,079,800) (15,079,800) (15,065,472) (14,328) 99.9% PJM Spot Market Energy (230,500) (1,004,500) (862,233) (142,267) 85.8% PJM Credits (397,000) (5,314,800) (5,946,189) 631,389 111.9% Total Generation (9,691,500) (14,003,700) (13,949,350) (54,350) 99.6% Total Power Supply & Plant 50,342,400 55,841,100 55,993,628 (152,528) 100.3% Electric Operating Divisions: Transmission/Distribution 3,302,500 3,776,300 3,789,299 (12,999) 100.3% Electrical Engineering 1,192,200 1,285,300 1,312,042 (26,742) 102.1% Administration 597,000 628,400 548,354 80,046 87.3% Meter Reading 220,300 273,800 284,229 (10,429) 103.8% Systems Operations 543,600 675,800 739,407 (63,607) 109.4% Intrafund Services 3,319,400 3,572,700 2,885,746 686,954 80.8% Utility Tax 1,492,200 1,312,300 1,258,957 53,343 95.9% OPEB Trust Contribution - Unfunded Liability 975,700 975,700 975,700 - 100.0% OPEB - Retirees Health Care Contribution 513,300 513,300 513,300 - 100.0% Pension Trust Contribution - Unfunded liability 1,314,200 - - - 0.0% Interest on Deposits 27,000 20,000 20,278 (278) 101.4% Green Energy Payment to DEMEC 135,800 130,000 127,926 2,074 98.4% Accounts Receivable Write-Offs 200,000 200,000 200,000 - 100.0% Other Employee Expenses 150,000 125,700 - 125,700 0.0% Contractual Services RFP's 100,000 100,000 28,074 71,926 28.1% Debt Service 3,301,900 3,301,900 3,398,745 (96,845) 102.9% Transfers Out: General Fund 8,000,000 8,000,000 8,000,000 - 100.0% Electric Improvement & Extension Fund 5,448,600 4,918,600 4,918,600 - 100.0% Total Expenses 81,176,100 85,650,900 84,994,285 656,615 99.2% Budget Balance - Working Capital (Unaudited) 8,961,900 9,253,600 7,810,667 1,442,933 84.4% Total Budget Balance & Expenses $ 90,138,000 $ 94,904,500 $ 92,804,952 $ 2,099,548 97.8% Reserve Balances Contingency Reserve $ 826,500 $ 820,100 $ 819,140 Insurance Reserve $ 739,000 $ 738,300 $ 737,458 Rate Stabilization Reserve $ 13,644,000 $ 10,507,300 $ 10,465,816 Bond Coverage Ratio (Covenant 1.25) 1.97 1.31 0.85 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,675 721,154 712,073 Sales per MWh $ 107.04 $ 109.51 $ 108.03 Purchased/Generated MWh 725,818 756,806 762,255 All In MWh Supply & Generation $ 69.36 $ 73.79 $ 73.46

City of Dover Finance Department Monthly Report – June 2014 Preliminary General Capital Project Fund Summary Revised 100% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 241,200 $ 2,801,800 $ 2,801,727 $ 73 100.0% Beginning Balance - Library $ (74,700) $ 256,500 $ 256,526 $ (26) 100.0% Revenues State Grant - Other 15,000 15,000 - 15,000 0.0% Interest Earnings - - 14,508 (14,508) 0.0% Income from Sale of Assets - - 17,192 (17,192) 0.0% Transfer from Community Transportation Fund - 60,500 60,500 - 100.0% Transfer from General Fund for Projects 1,278,300 1,448,800 1,448,800 - 100.0% Contractor Contributions - 264,800 264,765 35 100.0% Transfer from Parkland Reserve 95,000 80,000 14,517 65,483 18.1% MSA Capital Contribution - 251,200 176,213 74,987 70.1% Subtotal Revenues 1,388,300 2,120,300 1,996,495 123,805 State Grant - Library - 150,000 143,856 6,144 95.9% Library Capital Pledges - 5,000 8,250 (3,250) 165.0% Subtotal Library Project Receipts - 155,000 152,106 2,894 98.1% Total Revenues 1,388,300 2,275,300 2,148,601 126,699 94.4% Total Beginning Balance & Revenue $ 1,554,800 $ 5,333,600 $ 5,206,854 $ 126,746 97.6% Expenditures Fire $ 238,500 $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 50,100 50,100 30,249 19,851 60.4% Library - 446,500 110,438 336,062 24.7% Recreation 95,000 172,000 5,829 166,171 3.4% Code Enforcement 30,000 30,900 30,840 60 99.8% Police 257,300 342,400 290,325 52,075 84.8% Streets 251,500 3,460,700 1,249,432 2,211,268 36.1% Sanitation 402,100 395,600 387,504 8,096 98.0% Information Technology 7,000 7,000 - 7,000 0.0% Facilities Management 17,800 17,800 17,795 5 100.0% Procurement & Inventory 55,000 55,000 - 55,000 0.0% Transfer to Parkland Reserve - - 14,517 (14,517) 0.0% Loss on Sale (of Garrison Tract) - - 44,141 (44,141) 0.0% Total Expenditures 1,404,300 5,216,500 2,419,585 2,796,915 46.4% Budget Balance - Projects (Unaudited) 150,500 117,100 2,456,773 (2,339,673) 2098.0% Budget Balance - Library Project (Unaudited) - - 330,496 (330,496) 0.0% Total Budget Balance & Expenditures $ 1,554,800 $ 5,333,600 $ 5,206,854 $ 126,746 97.6% Reserve Balances Capital Asset Replacement Reserve $ 512,000 $ 509,800 $ 510,363 Parkland/Recreation $ 110,000 $ 203,800 $ 204,137

City of Dover Finance Department Monthly Report – June 2014 Preliminary Water/Wastewater Improvement & Extension Fund Summary Revised 100% Budget Budget YTD Balance Budget Beginning Balance - Water $ 1,620,000 $ 4,473,800 $ 4,473,776 $ 24 100.0% Beginning Balance - Wastewater $ 660,900 $ 2,807,000 $ 2,806,996 $ 4 100.0% Revenues Bond Proceeds - Water - 3,000,000 3,000,000 - 100.0% Bond Proceeds - Wastewater - 1,067,900 1,005,960 61,940 94.2% State Loan-Wastewater 2011 - 62,000 62,000 - 100.0% Arbitrage Rebate - IRS Refund - - - - 0.0% Income from Sale of Assets - - 4,343 (4,343) 0.0% Interest Earned 25,000 25,000 44,316 (19,316) 177.3% Transfer from Operating Fund for Water 1,200,000 1,233,200 1,233,200 - 100.0% Transfer from Operating Fund for Wastewater 1,330,000 1,330,000 1,330,000 - 100.0% Transfer from Impact Fee Reserve - Water 390,000 - - - 0.0% Transfer from Impact Fee Reserve - Wastewater - 1,000,000 1,000,000 - 100.0% Total Revenues 2,945,000 7,784,100 7,768,133 15,967 99.8% Total Beginning Balance & Revenues $ 5,225,900 $ 15,064,900 $ 15,048,905 $ 15,995 99.9% Expenses Water $ 1,476,800 $ 7,641,300 $ 1,151,743 $ 6,489,557 15.1% Wastewater 1,251,000 5,252,400 720,231 4,532,169 13.7% Water Construction 90,000 90,000 89,500 500 99.4% Total Expenses 2,817,800 12,983,700 1,961,474 11,022,226 15.1% Budget Balance - Working Capital - Water (Unaudited) 1,655,700 1,021,200 7,490,063 (6,468,863) 733.5% Budget Balance - Working Capital - Wastewater (Unaudited) 752,400 1,060,000 5,597,369 (4,537,369) 528.1% Total Budget Balances 2,408,100 2,081,200 13,087,431 (11,006,231) 628.8% Total Budget Balances & Expenses $ 5,225,900 $ 15,064,900 $ 15,048,905 $ 15,995 99.9% Reserve Balances Capital Asset Replacement - Water $ 513,000 $ 514,000 $ 508,486 Capital Asset Replacement - Wastewater $ 512,300 $ 512,900 $ 507,322

City of Dover Finance Department Monthly Report – June 2014 Preliminary Electric Improvement & Extension Fund Summary Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ 3,091,000 $ 3,868,500 $ 3,980,178 $ (111,678) 102.9% Revenues Interest Earnings 25,200 25,200 26,993 (1,793) 107.1% Transfer from Electric Revenue Fund 5,448,600 4,918,600 4,918,600 - 100.0% General Service Billing 440,000 440,000 250,238 189,762 56.9% Total Revenues 5,913,800 5,383,800 5,210,270 173,530 96.8% Total Beginning Balance & Revenues $ 9,004,800 $ 9,252,300 $ 9,190,448 $ 61,852 99.3% Expenses Electric Generation $ 2,117,800 $ 2,130,000 $ 1,547,017 $ 582,983 72.6% Transmission/Distribution 1,100,000 1,144,600 467,144 677,456 40.8% Electrical Engineering 2,405,800 2,615,500 1,213,227 1,402,273 46.4% Total Expenses 5,623,600 5,890,100 3,227,388 2,662,712 54.8% Budget Balance - Working Capital (Unaudited) 3,381,200 3,362,200 5,963,060 (2,600,860) 177.4% Total Budget Balance & Expenses $ 9,004,800 $ 9,252,300 $ 9,190,448 $ 61,852 99.3% Reserve Balances Depreciation Reserve $ 9,977,100 $ 9,898,000 $ 9,915,062 Future Capacity Reserve $ 10,131,400 $ 10,076,200 $ 10,064,442 City of Dover Finance Department Monthly Report – June 2014 Preliminary Community Transportation Improvement Fund Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ - $ 209,200 $ 209,216 $ (16) 100.0% Revenues Grants Revenue 500,000 1,387,600 938,273 449,327 67.6% Interest Earned 500 500 324 176 64.8% Total Revenues 500,500 1,388,100 938,597 449,503 67.6% Total Beginning Balance & Revenues $ 500,500 $ 1,597,300 $ 1,147,813 $ 449,487 71.9% Expenses Program Expenses - Del Dot $ 500,000 $ 1,395,100 $ 941,217 $ 453,883 67.5% Program Expenses - City appropriated - 62,800 62,800 - 100.0% Transfer to Capital Project Fund - 60,500 60,500 - 100.0% Total Expenses 500,000 1,518,400 1,064,517 453,883 70.1% Budget Balance - Working Capital (Unaudited) 500 78,900 83,296 (4,396) 105.6% Total Budget Balances & Expenses $ 500,500 $ 1,597,300 $ 1,147,813 $ 449,487 71.9%

City of Dover Finance Department Monthly Report – June 2014 Preliminary Police Grant Funds Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ 100 $ 175,200 $ 175,236 $ (36) 100.0% Revenues Grants Received 413,000 390,500 259,711 130,789 66.5% Interest Earned - - 793 (793) 0.0% Total Revenues 413,000 390,500 260,504 129,996 66.7% Total Beginning Balance & Revenues $ 413,100 $ 565,700 $ 435,740 $ 129,960 77.0% Expenses Program Expenses/Supplies $ 191,000 $ 249,000 $ 128,607 $ 120,393 51.6% Computer Hardware 60,000 58,700 17,875 40,825 30.5% Telephone/Fax 15,000 15,000 16,508 (1,508) 110.1% Training/Conference/Food/Travel 36,000 32,000 17,000 15,000 53.1% Consulting/Audit Fees 1,000 1,000 833 167 83.3% Contractual services - 6,000 3,887 2,113 64.8% Operating Transfers - Out 110,000 126,800 80,212 46,588 63.3% Total Expenses 413,000 488,500 264,922 223,578 54.2% Budget Balance - Working Capital (Unaudited) 100 77,200 170,818 (93,618) 221.3% Total Budget Balances & Expenses $ 413,100 $ 565,700 $ 435,740 $ 129,960 77.0%

City of Dover Finance Department Monthly Report – June 2014 Preliminary Library Grant Fund Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ - $ 27,800 $ 27,839 $ (39) 100.1% Revenues Grants Received 270,100 276,600 280,338 (3,738) 101.4% Total Revenues 270,100 276,600 280,338 (3,738) 101.4% Total Beginning Balance & Revenues $ 270,100 $ 304,400 $ 308,177 $ (3,777) 101.2% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 24,400 $ 20,605 $ 3,795 84.4% Program Expenses/Supplies-Federal Grants - 2,500 2,500 - 100.0% Office Supplies 24,000 24,000 24,000 - 100.0% Printing/Duplicating 8,900 8,900 8,900 - 100.0% Postage 100 100 42 58 42.0% Books 124,900 128,900 125,174 3,726 97.1% Furniture 4,700 7,600 7,297 303 96.0% Audio Visual Supplies 74,000 74,000 65,388 8,612 88.4% Training/Conference/Food/Travel 3,500 2,900 2,832 68 97.7% Office Equipment/Repairs & Maintenance 2,000 3,300 3,213 87 97.4% Other Equipment - Purchases - 10,500 - 10,500 0.0% Total Expenses 270,100 287,100 259,951 27,149 90.5% Budget Balance - Working Capital (Unaudited) - 17,300 48,226 (30,926) 278.8% Total Budget Balances & Expenses $ 270,100 $ 304,400 $ 308,177 $ (3,777) 101.2% City of Dover Finance Department Monthly Report – June 2014 Preliminary CJC Grants/Aid Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ - $ - $ - $ - 0.0% Revenues Grants Received 31,800 34,000 23,490 10,510 69.1% Total Revenues 31,800 34,000 23,490 10,510 69.1% Total Beginning Balance & Revenues $ 31,800 $ 34,000 $ 23,490 $ 10,510 69.1% Expenses Contractual Services $ 31,800 $ 34,000 $ 23,490 $ 10,510 69.1% Budget Balance - Working Capital (Unaudited) - - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 34,000 $ 23,490 $ 10,510 69.1%

City of Dover Finance Department Monthly Report – June 2014 Preliminary CDBG Fund Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ - $ 4,800 $ 4,806 $ (6) 100.1% Revenues Grants Received 244,800 244,800 274,928 (30,128) 112.3% NSP Grant Revenue - - 155,618 - 0.0% Total Revenues 244,800 244,800 430,546 (30,128) 175.9% Total Beginning Balance & Revenues $ 244,800 $ 249,600 $ 435,352 $ (30,134) 174.4% Expenses Current Year Closing Cost/Down Payment Program $ 40,000 $ 40,000 $ 50,000 $ (10,000) 125.0% Current year Dover Interfaith Ministry 27,500 27,500 38,208 (10,708) 138.9% Current Year MHDC Emergency Home Repair 40,000 40,000 52,147 (12,147) 130.4% Current Year Elizabeth W Murphy School 39,700 39,700 38,574 1,126 97.2% Current Year NCALL Research Inc. 8,900 8,900 4,500 4,400 50.6% Current Year Milford Housing H/O Rehabilitation 39,700 39,700 62,245 (22,545) 156.8% Current Year Salaries 49,000 49,000 28,542 20,458 58.2% NSP Expense - - 80,550 (80,550) 0.0% Total Expenses 244,800 244,800 354,766 (109,966) 144.9% Budget Balance - Working Capital - 4,800 80,586 (75,786) 1678.9% Total Budget Balances & Expenses $ 244,800 $ 249,600 $ 435,352 $ (185,752) 174.4% City of Dover Finance Department Monthly Report – June 2014 Preliminary After School Program/Substance Abuse Prevention Fund Revised 100% Budget Budget YTD Balance Budget Beginning Balance $ - $ 41,000 $ 41,008 $ (8) 100.0% Revenues Grants Received 55,630 36,900 37,167 (267) 100.7% Recreation Revenue 33,000 33,000 49,144 (16,144) 148.9% Total Revenues 88,630 69,900 86,311 (16,411) 123.5% Total Beginning Balance & Revenues $ 88,630 $ 110,900 $ 127,319 $ (16,419) 114.8% Expenses Temporary Help/Benefits $ 33,000 $ 54,000 $ 21,993 $ 32,007 40.7% Program Expenses/Supplies 55,630 36,900 29,860 7,040 80.9% Total Expenses 88,630 90,900 51,853 39,047 57.0% Budget Balance - Working Capital (Unaudited) - 20,000 75,466 (55,466) 377.3% Total Budget Balances & Expenses $ 88,630 $ 110,900 $ 127,319 $ (16,419) 114.8%

Monthly Report June 2014 Economic Development Office

2014_6 Economic Development Office  Weekly Calpine Conference Calls  Attended weekly planning staff meetings  Consolidated the Army Corps nationwide permits and DNREC subaqueous permits and provided them to planning staff  Discussed status of Main Street 501c3 with Senator Carper’s office  Received information regarding 501c3 status, forwarded information to DDP accountant and executive committee of DDP  Forwarded the infrastructure timeline at GOTP to Chesapeake Utilities to coordinate installation of either 4” or 6” gas line  Arranged a meeting location and speaker for the July DEED Meeting  Toured Hirsh Industries with Congressman Carney  Attended Kent County is Open for Business  Attended presentation by EPA Secretary at Garrison Energy Center  Applied for Federal LEI number for DDP Swap  Provided a tour of GOTP for the vice-president of Environmental Alliance  Provided demand response information to Scott Lynch at DEMAC for Hirsh Industries  Teleconference with Brian McGlinchey and Tom Ross  Made arrangements for Leaf Mulch for Kent County Levy Court Community Garden  Attended pre-construction meeting with Uzin Utz  Attended City Council Utility Committee Meeting  Attended CDCC Board Meeting  Attended Leads Group meeting at R&R Commercial Realty  Reviewed incentive application for DSMRE for Dover Litho and Uno’s site  Reviewed Inclusion Study questions with Dr. Casson  Attended a meeting with City Manager, Councilman Bonar, Brian McGlinchey and Tom Ross in Wilmington  Provided Councilman Bonar with a written overview of the Friday meeting in Wilmington  Attended Economic Summit planning meeting at DelTech  Provided an overview of the Economic Development Office and the DDP Office for the city auditors  Provided NAPA with the Brownfield certification to be utilized for the refinancing of the NAPA facility  Attended budget review meeting at Mr. Street’s office with members of DDP Board  Attended DDP planning retreat with DDP Board sponsored by Main Street Delaware  Teleconference with Director of International and Commercial Development for the State of Delaware regarding attendance at Plant Manager’s meeting and requested her to make a presentation

 Per Delaware Economic Development Office’s request contacted Dan Ratty regarding Ferguson Enterprises proposed location in Dover, provided Board of Adjustment information and timelines  Teleconference with Alan Levin regarding prospect for Garrison Oak Technology Park  Facilitated a meeting between Tom Ross, Brian McGlinchey, and Calpine  Worked at the Welcome/Information Booth at the Studebaker Convention Measures:  1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Actual Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2012 June 2013 June 2014 8.2% - US Rate 7.5% - US Rate 6.1 % - US Rate 6.8 % - DE Rate 6.9% - DE Rate 6.9 % - DE Rate 8.6% - City of Dover Rate 8.9% - City of Dover Rate 8.3% - City of Dover Rate June 2012 – Actual June 2013 Actual June 2014 Actual  2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Actual Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 10 contacts YTD 18 Contacts YTD 23 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 9 Contacts YTD 7 Contacts YTD 13 Contacts YTD 2014-06 Downtown Dover Partnership  Provided technical assistance to five (5) prospective small business individuals on overall business development within the Downtown Dover Business District  Continued providing technical assistance to six (6) prospective small business individuals on locating available space within the downtown district to lease  Provided nineteen (19) hours of Technical Assistance to merchants located in the Downtown Business Corridor

 Coordinated and implemented logistics (permits, parade registrations, equipment set-up, etc.) for the First Friday Event held on June 6  Coordinated media (newspaper announcements), website and social media press releases of series of Special Events (Farmers Market, First Friday, and Dover Running Festival) which occurred during June ’14 in downtown Dover  Attended the Downtown Dover Merchant’s Meeting on June 10th  Continued working with Chair of the DDP Organization Committee DDP Board on the development of the program yearly Fund Raising Program  Worked with the Colonial Rotary Club on final logistics needed to conduct the scheduled June 14 Mile Race  Continued working with the DDP Merchant Committee on the development of the new Downtown Merchant’s Shopping Map Brochure’ 14  Continued working with the DDP Parking & Safety Committee on the Parking Banner Project  Continued working with the DDP Parking & Safety Committee on the “Vacancy Count Parking Lot” Survey Project  Continued working with the DDP Design Committee on the Mural Project Phase I  Attended the Downtown Dover Partnership Marketing & Promotion Meeting held on June 12th  Attended and participated as a network partner in the monthly Kent County Open for Business workshop on June 5th  Continued working with NCALL and the Steering Committee on reviewing and assessing the results collected from the Restoring Central Dover Community Open House Sessions held May 2 -10 for the Restoring Central Dover Project  Continued working with the DDP Merchant’s Committee on the development (Event Insurance Coverage and event logistics) of the OktDoverFest Event scheduled for October 18  Worked with the Farmers’ Market Committee on the development (logistics at Loockerman Way Plaza, selection of vendors and approval of licensing) of the Farmers’ Market commencing on for June 18  Continued working with Downtown Delaware on the implementation of Phase I (identifying vacant properties in downtown Dover) of “Pop Up” Project  Met with representatives from Centerpoint Church on June 13 to discuss community issues and resources needed to overcome needs address by community members  Coordinated a “Community Clean Up” Project with employees from Proctor & Gamble on June 24 & 26

Monthly Report June 2014

Date Range: From 06/0112013 to 06/30/2014 Alarms by Month of Year Dover Fire Department -------1-----------1- ----------1- ---------~ -- --------1---------- ~ ----------1- -----~ - -------r----------r- ---------r- ---------r----------1- ------ 140 . . . . . - - · - --..,,- - - · - - - · - . ..,,. - - - · - - - · --,,- · - - - · - - - · -,-- · - - - · - - - , - - - · - - - · - - , · - - - · - - - · - i - · - - - - - - - - · - -- -- · - . . . --r- -- · - -- · - ·r · - -- · - -- · ·r - · - -- · - ---r -- · - -- · - ··r· -- · - - --- - ..'' ----------..'' ----------....----------...----------.'' ----------.'' ----------.'' --- --- .... ----------..'' ---------...'' --------- -..'' ----------·-.' - --- ' ' ' ' 135 .: .: .' ------, ----------,. ----------,' ----------,' ------j1_1_.1' _i ____ _ " " " " " " " ' ' ' ' 130 : : : : ------~----------~----------~----------·----------·----------·----------·---- ~ ~ ~ ~ 125 ------i----------i----------~----------f----------f----------1----------i---- ------~----------~----------~----------~------ ----- 120 . ' ' . ' '' ' ' ------~----------~----------~----------•·---------•·---------·----------·---- . . ------r·---------r·---------r---------·r·---· 115 '' '' '' '' '' ------~----------~----------~----------~---· 110 ' '' ' 105 . ------~----------~----------~----------~---- ' . . 100 95 . , 90 85 80 75 70 65 60 55 50 45 40 35 30 25 20 15 10 5 0 06-13 07-13 08-13 09-13 10-13 11-13 12-13 01-14 02-14 03-14 04-14 05-14 06-14

Incidents by Situation Found Dale Range: From 06/0112014 to 06/30/2014 Dover Fire Department I Hazardous Condttion (No F I I Rescue & Brergency Medica I I Overpressure RJpture, Exp D -1 Sttmllion Found 17 Fire ~' ooverpressure Rupture, Exp 22 Rescue & Brergency Medica ~1 9 Hazardous Condttion (No F - - ] 1OService Call 25 Good Intent Call I Service Call I Fire I -1 - 34 False Alarm & False can c::::::::J OSevere Weather & Natural OSpecial Incident Type OBlank I Good Intent can I False Alarm& False can I

Date Range: From 06/01/2014 to 06/30/2014 NFIRS Response Times Dover Fire Department Fractile Response Times Based on Time of Alarm to Time Responding, Enroute Fractile Response Total Calls Percent of Cumulative Total Number of Calls (Minutes) Calls Percent 0:00 - 0:59 34 29.82 29.82 1:00 - 1:59 31 27.19 57.02 2:00 - 2:59 13 11.40 68.42 3:00 - 3:59 3 2.63 71.05 4:00 - 4:59 14 12.28 83.33 5:00 - 5:59 13 11.40 94.74 6:00 - 6:59 3 2.63 97.37 7:00 - 7:59 1 0.88 98.25 8:00 - 8:59 1 0.88 99.12 9:00 - 9:59 0 0.00 99.12 10:00 - 10:59 0 0.00 99.12 11:00 - 11:59 1 0.88 100.00 12:00 - 12:59 0 0.00 100.00 13:00 - 13:59 0 0.00 100.00 14:00 - 14:59 0 0.00 100.00 15:00 - 15:59 0 0.00 100.00 16:00 - 16:59 0 0.00 100.00 17:00 - 17:59 0 0.00 100.00 18:00 - 18:59 0 0.00 100.00 19:00 - 19:59 0 0.00 100.00 20:00 - 20:59 0 0.00 100.00 21:00 - 21:59 0 0.00 100.00 22:00 - 22:59 0 0.00 100.00 23:00 - 23:59 0 0.00 100.00 24:00 - 24:59 0 0.00 100.00 25:00 - 25:59 0 0.00 100.00 26:00 - 26:59 0 0.00 100.00 27:00 - 27:59 0 0.00 100.00 28:00 - 28:59 0 0.00 100.00 29:00 - 29:59 0 0.00 100.00 30:00 - 30:59 0 0.00 100.00 31:00 - 31:59 0 0.00 100.00 32:00 - 32:59 0 0.00 100.00 33:00 - 33:59 0 0.00 100.00 34:00 - 34:59 0 0.00 100.00 35:00 - 35:59 0 0.00 100.00 36:00 - 36:59 0 0.00 100.00 37:00 - 37:59 0 0.00 100.00 38:00 - 38:59 0 0.00 100.00 39:00 - 39:59 0 0.00 100.00 40:00 - 40:59 0 0.00 100.00 41:00 - 41:59 0 0.00 100.00 42:00 - 42:59 0 0.00 100.00 43:00 - 43:59 0 0.00 100.00 44:00 - 44:59 0 0.00 100.00 45:00 - 45:59 0 0.00 100.00 46:00 - 46:59 0 0.00 100.00 47:00 - 47:59 0 0.00 100.00 48:00 - 48:59 0 0.00 100.00 49:00 - 49:59 0 0.00 100.00 Total NFIRS Reports Evaluated 114 100.00 100.00 Total Average 00:02:22 Date: 08/07/2014 Page: 1

Date Range: From 06/01/2014 to 06/30/2014 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type 06/01/2014 30046 2014-000478 02:50 835 BAY RD False alarm or false call, other 06/01/2014 30046 2014-000479 07:27 15 VIRGINIA AVE Alarm system sounded due to malfunction 06/01/2014 30046 2014-000480 14:14 1119 FORREST AVE Defective elevator, no occupants 06/01/2014 30046 2014-000481 15:02 SR1 SR1 AND THE PUNCHEON RUN Good intent call, other 06/01/2014 30046 2014-000482 15:51 130 HAMAN DR Trash or rubbish fire, contained 06/01/2014 30046 2014-000483 17:47 1131 N DUPONT HWY Service Call, other 06/02/2014 30046 2014-000484 05:28 1760 N DUPONT HWY Good intent call, other 06/02/2014 30046 2014-000485 15:36 1225 WALKER RD Unintentional transmission of alarm, other 06/02/2014 30046 2014-000486 15:40 2860 N DUPONT HWY Dispatched & canceled en route 06/02/2014 30046 2014-000487 19:46 MCKEE RD Assist police or other governmental agency 06/02/2014 30046 2014-000488 19:54 ORCHARD AVE Outside rubbish fire, other 06/03/2014 30046 2014-000489 14:15 STATE ROUTE 1 Motor vehicle accident with injuries 06/04/2014 30046 2014-000490 13:09 725 HORSEPOND RD Medical assist, assist EMS crew 06/04/2014 30046 2014-000491 15:39 28 PATRIOT DR Electrical wiring/equipment problem, other 06/05/2014 30046 2014-000492 11:33 1137 S STATE ST Chemical hazard (no spill or leak) 06/05/2014 30046 2014-000493 14:04 591 S DUPONT HWY Alarm system activation, no fire - unintentional 06/05/2014 30046 2014-000494 15:44 868 S STATE ST Overheated motor 06/05/2014 30046 2014-000495 18:00 1035 S GOVERNORS AVE Passenger vehicle fire 06/06/2014 30046 2014-000496 03:40 820 CARVEL DR B Smoke detector activation, no fire - unintentional 06/07/2014 30046 2014-000497 08:29 1001 N DUPONT HWY 13 Unintentional transmission of alarm, other 06/07/2014 30046 2014-000498 13:36 1129 GARFIELD DR Cultivated trees or nursery stock fire 06/07/2014 30046 2014-000499 16:15 101 SILVER LAKE DR System malfunction, other 06/07/2014 30046 2014-000500 20:34 SR1 Extrication of victim(s) from vehicle 06/07/2014 30046 2014-000501 21:45 3 ROCKFORD CROSSING Service Call, other 06/08/2014 30046 2014-000502 06:30 120 GREENTREE DR Water evacuation 06/08/2014 30046 2014-000503 21:17 87 KENTWOOD DR Authorized controlled burning 06/09/2014 30046 2014-000504 03:57 10 FAIRWAY LAKES DR O Malicious, mischievous false call, other 06/09/2014 30046 2014-000505 10:58 R/O DEL TECH & COMM COLLEGE Alarm system activation, no fire - unintentional 06/10/2014 30046 2014-000506 12:38 1450 N DUPONT HWY 0587 Outside rubbish, trash or waste fire 06/10/2014 30046 2014-000507 21:14 300 WASHINGTON STREET Outside rubbish, trash or waste fire 06/11/2014 30046 2014-000508 09:54 FORREST AVE Motor vehicle accident with injuries 06/12/2014 30046 2014-000509 11:56 70 EDGEWOOD RD Rescue or EMS standby 06/13/2014 30046 2014-000510 12:34 518 BAY RD Outside rubbish fire, other 06/13/2014 30046 2014-000511 17:07 35 LOOCKERMAN PLAZA Water & ice-related rescue, other 06/13/2014 30046 2014-000512 18:20 12 S STATE ST System malfunction, other 06/14/2014 30046 2014-000513 08:17 365 NIMITZ RD Electrical wiring/equipment problem, other 06/14/2014 30046 2014-000514 11:00 1 PAT LYNN DR Medical assist, assist EMS crew 06/14/2014 30046 2014-000515 13:58 1200 N DUPONT HWY False alarm or false call, other 06/14/2014 30046 2014-000516 14:12 721 BACON AVE Water or steam leak 06/14/2014 30046 2014-000517 16:06 834 S GOVERNORS AVE System malfunction, other 06/16/2014 30046 2014-000518 08:08 SR1 SR1 AND THE MAIN TOLL PLAZA Road freight or transport vehicle fire 06/16/2014 30046 2014-000519 16:07 101 SILVER LAKE DR False alarm or false call, other 06/16/2014 30046 2014-000520 18:40 Route 1 Smoke scare, odor of smoke 06/17/2014 30046 2014-000521 15:22 65 CARVER RD False alarm or false call, other 06/17/2014 30046 2014-000522 15:45 293 S SAULSBURY RD Service Call, other 06/18/2014 30046 2014-000523 10:57 157 PRESIDENT DR. Unintentional transmission of alarm, other 06/18/2014 30046 2014-000524 12:07 1679 S STATE ST Arcing, shorted electrical equipment 06/18/2014 30046 2014-000525 16:03 101 SILVER LAKE DR Smoke detector activation due to malfunction 06/19/2014 30046 2014-000526 16:44 20O W LOCKERMAN ST Smoke detector activation, no fire - unintentional 06/19/2014 30046 2014-000527 18:54 1131 N DUPONT HWY Good intent call, other 06/19/2014 30046 2014-000528 21:07 599 PERSIMMON TREE Medical assist, assist EMS crew 06/19/2014 30046 2014-000529 21:28 1202 WHITEOAK RD False alarm or false call, other 06/19/2014 30046 2014-000530 23:45 LEIPSIC ROAD/PLAZA DRIVE Medical assist, assist EMS crew 06/20/2014 30046 2014-000531 09:48 Presimmon Tree Rd Gas leak (natural gas or LPG) 06/20/2014 30046 2014-000532 10:35 85 CHATHAM CT Cooking fire, confined to container 06/20/2014 30046 2014-000533 11:40 Persimmon Tree Ln Good intent call, other 06/20/2014 30046 2014-000534 12:15 60 STARLIFTER AVE KENT CO AEROPAK False alarm or false call, other 06/20/2014 30046 2014-000535 14:13 1570 N DUPONT HWY False alarm or false call, other 06/20/2014 30046 2014-000536 14:17 931 MCDOWELL DR Medical assist, assist EMS crew Date: 08/07/2014 Page: 1 Time:10:14

Date FDID Incident# Alarm ### Address Suite Type 06/20/2014 30046 2014-000537 15:18 Persimmon Tree Ln Medical assist, assist EMS crew 06/20/2014 30046 2014-000538 20:18 456 E LOOCKERMAN ST Smoke detector activation due to malfunction 06/20/2014 30046 2014-000539 21:19 599 PERSIMMION TREE LN. Medical assist, assist EMS crew 06/20/2014 30046 2014-000540 21:21 599 PERSIMMIONS TREE LN. Medical assist, assist EMS crew 06/20/2014 30046 2014-000541 23:54 DOVER DOWNS LOT 9 No incident found on arrival at dispatch address 06/21/2014 30046 2014-000542 02:35 LEIPSIC RD/ PLAZA DR. Medical assist, assist EMS crew 06/21/2014 30046 2014-000543 09:54 43 MORIARTY ST Smoke detector activation, no fire - unintentional 06/21/2014 30046 2014-000544 14:24 1119 FORREST AVE System malfunction, other 06/21/2014 30046 2014-000545 17:43 599 PERSIMMION TREE LN No incident found on arrival at dispatch address 06/21/2014 30046 2014-000546 19:31 599 PERSIMMIONS TREE LN. Medical assist, assist EMS crew 06/21/2014 30046 2014-000547 21:08 1131 N DUPONT HWY Medical assist, assist EMS crew 06/21/2014 30046 2014-000548 22:42 NORTH ENTRANCE TO LOT 10 Medical assist, assist EMS crew 06/22/2014 30046 2014-000549 00:35 DIS LOT 9 Medical assist, assist EMS crew 06/22/2014 30046 2014-000550 17:11 DIS LOT 1 Medical assist, assist EMS crew 06/22/2014 30046 2014-000551 20:57 1699 N DUPONT HWY Gasoline or other flammable liquid spill 06/22/2014 30046 2014-000552 21:22 911 KENTON RD Medical assist, assist EMS crew 06/22/2014 30046 2014-000553 21:56 18 MORIARTY ST Smoke scare, odor of smoke 06/22/2014 30046 2014-000554 23:52 DIS LOT 1 Outside rubbish, trash or waste fire 06/23/2014 30046 2014-000555 00:09 DIS LOT 12 Person in distress, other 06/23/2014 30046 2014-000556 00:18 2800 N DUPONT HWY Cooking fire, confined to container 06/23/2014 30046 2014-000557 00:21 DIS LOT 2 Good intent call, other 06/23/2014 30046 2014-000558 00:58 DIS LOT 12 Good intent call, other 06/23/2014 30046 2014-000559 00:58 DIS LOT 7 Good intent call, other 06/23/2014 30046 2014-000560 01:02 DIS LOT 6 Good intent call, other 06/23/2014 30046 2014-000562 01:04 DIS LOT 18 Good intent call, other 06/23/2014 30046 2014-000563 01:06 DIS LOT 8 Good intent call, other 06/23/2014 30046 2014-000564 01:09 DIS LOT 1 Good intent call, other 06/23/2014 30046 2014-000565 01:10 DIS LOT 4 Good intent call, other 06/23/2014 30046 2014-000566 01:15 DIS LOT 3 Good intent call, other 06/23/2014 30046 2014-000567 01:19 820 CARVEL DR A Good intent call, other 06/23/2014 30046 2014-000568 09:41 1131 N DUPONT HWY Outside rubbish, trash or waste fire 06/23/2014 30046 2014-000569 14:27 301 DOVEVIEW DR Removal of victim(s) from stalled elevator 06/23/2014 30046 2014-000570 14:40 375 SIMON CIRCLE Good intent call, other 06/23/2014 30046 2014-000571 14:45 301 DOVEVIEW DR Defective elevator, no occupants 06/23/2014 30046 2014-000572 17:23 375 SIMON CIRCLE Brush or brush-and-grass mixture fire 06/25/2014 30046 2014-000573 01:55 124 S STATE ST System malfunction, other 06/25/2014 30046 2014-000574 13:07 414 FEDERAL ST Natural vegetation fire, other 06/25/2014 30046 2014-000575 14:37 56 GRISTMILL DR False alarm or false call, other 06/25/2014 30046 2014-000576 15:41 1537 CHESTNUT GROVE RD Unintentional transmission of alarm, other 06/25/2014 30046 2014-000577 15:49 57 GRISTMILL DR False alarm or false call, other 06/25/2014 30046 2014-000578 21:44 500 PERSIMMON TREE LA 7 Malicious, mischievous false call, other 06/26/2014 30046 2014-000579 11:02 1200 N DUPONT HWY System malfunction, other 06/26/2014 30046 2014-000580 12:00 87 PAR HAVEN DR I Cooking fire, confined to container 06/26/2014 30046 2014-000581 13:52 100 HAMAN DR Good intent call, other 06/27/2014 30046 2014-000582 06:28 1537 CHESTNUT GROVE RD Water or steam leak 06/27/2014 30046 2014-000583 14:41 2 HEMSTED CT System malfunction, other 06/27/2014 30046 2014-000584 15:33 206 INGRAM ST Smoke detector activation, no fire - unintentional 06/28/2014 30046 2014-000585 16:27 COLLEGE RD Passenger vehicle fire 06/28/2014 30046 2014-000586 22:00 848 WOODCREST DR BLDG A HazMat release investigation w/no HazMat 06/29/2014 30046 2014-000587 03:17 ROOSEVELT AVE & S DUPONT HWY Extrication of victim(s) from vehicle 06/29/2014 30046 2014-000588 16:38 446 COUNTRY DR CO detector activation due to malfunction 06/29/2014 30046 2014-000589 19:06 715 OAK DR Fires in structure other than in a building 06/29/2014 30046 2014-000590 22:01 30 STARBOARD CT Dispatched & canceled en route 06/30/2014 30046 2014-000591 01:59 11 FAIRWAY LAKE DR. Alarm system activation, no fire - unintentional 06/30/2014 30046 2014-000592 07:27 10 FAIRWAY LAKES DR D Smoke detector activation due to malfunction 06/30/2014 30046 2014-000593 14:58 950 WHATCOAT DR Gas leak (natural gas or LPG) 06/30/2014 30046 2014-000594 18:49 59 CHATHAM CT Dispatched & canceled en route 06/30/2014 30046 2014-000595 19:53 1200 N DUPONT HWY Electrical wiring/equipment problem, other Total Incidents: 117

FY 12-13 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 67,000.00 $ 95,130.22 $ (28,130.22) Building Maintenace Supplies $ 1,650.00 $ 268.56 $ 1,381.44 Contractual Services $ 16,587.00 $ 16,587.00 $ - Electricity $ 51,820.00 $ 35,527.53 $ 16,292.47 Gasoline $ 19,050.00 $ 20,838.40 $ (1,788.40) Heating Expenses- Gas $ 20,000.00 $ 14,898.42 $ 5,101.58 Medical Supplies $ 700.00 $ 118.18 $ 581.82 Office Supplies $ 2,500.00 $ 1,479.02 $ 1,020.98 Other Equipment Repairs $ 4,000.00 $ 1,795.31 $ 2,204.69 Program Expenses $ 36,630.00 $ 38,820.91 $ (2,190.91) Radio Repairs $ 2,000.00 $ 1,992.73 $ 7.27 Safety & Security $ 2,150.00 $ 582.90 $ 1,567.10 Small Tools $ 4,800.00 $ 5,432.48 $ (632.48) Telephone $ 13,340.00 $ 7,270.42 $ 6,069.58 Training & Travel $ 8,815.00 $ 14,508.18 $ (5,693.18) Uniforms & Firefighting Gear $ 27,100.00 $ 32,787.03 $ (5,687.03) Water/ Sewer $ 3,150.00 $ 2,951.96 $ 198.04 Balance as of: 06/30/14

1:19 PM Robbins Hose Company # 1, Inc. 08/07/14 Accrual Basis Profit & Loss Detail June 2014 Type Date Num Name Memo Clr Split Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 06/08/2014 1109 Delaware Tire Invoice # 225601 City Fund Account 698.70 698.70 Check 06/08/2014 1112 Trexler's Towing Road Service- Tire repair City Fund Account 60.00 758.70 Check 06/15/2014 1116 Kunkel Auto Supply Invoice-56444322 City Fund Account 122.16 880.86 Check 06/15/2014 1116 Kunkel Auto Supply Invoice-56444501 City Fund Account 20.97 901.83 Check 06/29/2014 1118 Atlantic Emergency Solutions Invoice- MOR4384MOP- Ladder 1 City Fund Account 618.25 1,520.08 Check 06/29/2014 1118 Atlantic Emergency Solutions Invoice- MOR4182MOP- Rescue 1 City Fund Account 663.30 2,183.38 Check 06/29/2014 1124 Witmer Public Safety Invoice # 1548391 City Fund Account 60.00 2,243.38 Check 06/29/2014 1124 Witmer Public Safety Invoice # 1549674 City Fund Account 66.00 2,309.38 Check 06/29/2014 1124 Witmer Public Safety Invoice # 1545055 City Fund Account 5,221.64 7,531.02 Check 06/30/2014 1135 Atlantic Emergency Solutions Invoice # MOR4427MOP City Fund Account 261.25 7,792.27 Check 06/30/2014 1135 Atlantic Emergency Solutions Invoice # MOR4428MOP City Fund Account 156.75 7,949.02 Check 06/30/2014 1136 Delaware Tire Invoice 3 226362 City Fund Account 32.95 7,981.97 Check 06/30/2014 1137 Dover Automotive Reference- 651716 City Fund Account 0.00 7,981.97 Check 06/30/2014 1138 Mr. Tire Auto Centers Engine 3 valve stems City Fund Account 75.00 8,056.97 General Journal 06/30/2014 LSG 6-3 Dover Automotive For CHK 1137 voided on 07/20/2014 City Fund Account 6.49 8,063.46 Total Apparatus Repairs & Maintenance 8,063.46 8,063.46 Building Maintenance Supplies Check 06/08/2014 1107 City of Dover 2- American Flags City Fund Account 55.41 55.41 Total Building Maintenance Supplies 55.41 55.41 Contractual Services Check 06/29/2014 1125 Robbins Hose Company Fleet Insurance reimbursement City Fund Account 16,587.00 16,587.00 Total Contractual Services 16,587.00 16,587.00 Electricity Check 06/08/2014 1108 City of Dover Utility Acct # 44343-32052 City Fund Account 4,285.48 4,285.48 Check 06/29/2014 1120 City of Dover Utility Acct # 44255-31966 City Fund Account 531.49 4,816.97 Total Electricity 4,816.97 4,816.97 Gasoline Page 1 of 3

1:19 PM Robbins Hose Company # 1, Inc. 08/07/14 Accrual Basis Profit & Loss Detail June 2014 Type Date Num Name Memo Clr Split Amount Balance Check 06/30/2014 1127 City of Dover Unleaded fuel- May City Fund Account 507.80 507.80 Check 06/30/2014 1127 City of Dover Bio-Diesel fuel- May City Fund Account 1,285.66 1,793.46 Total Gasoline 1,793.46 1,793.46 Heating Expenses- Gas Check 06/15/2014 1114 Chesapeake Utilities Station 2 from 04/25 to 05/27 City Fund Account 48.51 48.51 Check 06/29/2014 1119 Chesapeake Utilities Station 1 from 05/06 to 06/03 City Fund Account 505.82 554.33 Check 06/30/2014 1133 Chesapeake Utilities Station 2 from 05/27 to 06/25 City Fund Account 51.80 606.13 Total Heating Expenses- Gas 606.13 606.13 Office Supplies Check 06/29/2014 1121 Patrick Smith Certified letters expense City Fund Account 10.28 10.28 Check 06/30/2014 1127 City of Dover Postage charges for May City Fund Account 22.08 32.36 Total Office Supplies 32.36 32.36 Other Equipment Repairs Check 06/15/2014 1117 Rommel's ACE Invoice-36559 City Fund Account 24.96 24.96 Check 06/15/2014 1117 Rommel's ACE Invoice-36752 City Fund Account 23.96 48.92 Total Other Equipment Repairs 48.92 48.92 Program Expenses Check 06/30/2014 1128 Collins Business Systems Maintenance Contract for Logging Recorder City Fund Account 1,995.00 1,995.00 Check 06/30/2014 1134 Universal Licensing Service FCC Filing Fee- Call Sign- WNGP583 City Fund Account 60.00 2,055.00 Total Program Expenses 2,055.00 2,055.00 Telephone Check 06/08/2014 1113 Verizon Wireless Monthly charges City Fund Account 300.20 300.20 Check 06/30/2014 1127 City of Dover Verizon May phone charges City Fund Account 270.61 570.81 Check 06/30/2014 1127 City of Dover Cavalier May phone charges City Fund Account 21.24 592.05 Check 06/30/2014 1132 Verizon Wireless Wireless charges from 05/21 to 06/20 City Fund Account 300.20 892.25 Total Telephone 892.25 892.25 Training & Travel Expenses Page 2 of 3

1:19 PM Robbins Hose Company # 1, Inc. 08/07/14 Accrual Basis Profit & Loss Detail June 2014 Type Date Num Name Memo Clr Split Amount Balance Check 06/08/2014 1111 Delaware State Fire School Invoice # 14-2856 City Fund Account 1,420.00 1,420.00 Check 06/15/2014 1115 Delaware State Fire School Invoice- 14-2981 City Fund Account 10.00 1,430.00 Check 06/15/2014 1115 Delaware State Fire School Invoice- 14-2982 City Fund Account 400.00 1,830.00 Check 06/29/2014 1122 International Academies of Emergecy Invoice Dispa # 101417- Maintenance agreement City for Fund cardset Account 118.50 1,948.50 Check 06/30/2014 1130 Delaware State Fire School Invoice # 14-3132 City Fund Account 200.00 2,148.50 Check 06/30/2014 1130 Delaware State Fire School Invoice # 14-3131 City Fund Account 340.00 2,488.50 Total Training & Travel Expenses 2,488.50 2,488.50 Uniforms Check 06/08/2014 1110 Dover Army-Navy Store City Fund Account 61.80 61.80 Check 06/29/2014 1123 Municipal Emergency Services Invoice # 00522895_SNV City Fund Account 1,732.02 1,793.82 Check 06/29/2014 1123 Municipal Emergency Services Invoice # 00523339_SNV City Fund Account 2,316.45 4,110.27 Check 06/29/2014 1123 Municipal Emergency Services Invoice # 00526332_SNV City Fund Account 16,079.35 20,189.62 Check 06/30/2014 1126 Always Advertising, Inc. Dispatchers Polos City Fund Account 388.68 20,578.30 Check 06/30/2014 1129 Dover Army-Navy Store Dispatcher's uniform shorts City Fund Account 197.68 20,775.98 Total Uniforms 20,775.98 20,775.98 Water/Sewer Check 06/08/2014 1108 City of Dover Utility Acct # 44341-32050 City Fund Account 23.08 23.08 Check 06/08/2014 1108 City of Dover Utility Acct # 44345-32054 City Fund Account 128.50 151.58 Check 06/29/2014 1120 City of Dover Utility Acct # 44253-31964 City Fund Account 38.66 190.24 Check 06/30/2014 1131 Sharp Water Culligan DI Tank Exchange City Fund Account 125.00 315.24 Total Water/Sewer 315.24 315.24 Total Expense 58,530.68 58,530.68 Net Ordinary Income -58,530.68 -58,530.68 Net Income -58,530.68 -58,530.68 Page 3 of 3

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” June 2014

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 August 11, 2014 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of June 2014: COMPLAINTS Total complaints received through June 30th, numbered 16,884. This is a decrease of 889 complaints over the same time period last year. 20,000 19,000 17,942 17,773 18,000 16,884 17,000 16,216 16,263 16,000 15,000 14,000 13,000 12,000 11,000 10,000 2010 2011 2012 2013 2014 CRIMINAL INVESTIGATIONS 25 Cases Reported in 20 June 15 Cases Cleared in June 10 7 6 5 6 4 Cases Cleared 2 from Previous 5 2 0 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council June 2014 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 7 ALCOHOL VIOLATIONS/DUI’S 23 ASSIST OTHER 1 WARRANTS ON FILE 0 BIKE ON SIDEWALK 4 CITY PARK VIOLATIONS 5 CRIMINAL ARRESTS 7 DRUG RELATED ARRESTS 2 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 27 PARKING VIOLATIONS 32 PEDDLER 0 MEETINGS 149 PROSTITUTION 0 COLLECTION OF DELINQUENT 0 DCO’S WANTED CHECKS/CPC’S 42 TRAFFIC ARRESTS 16 WARNINGS 12 FUGITIVE 10 TOTAL CONTACTS 337 TRAFFIC ARRESTS 15,000 The department issued 8,045 traffic citations 14,000 through this reporting period. This is a decrease of 13,000 356 citations over the number issued during the 12,000 10,491 same period last year. 11,000 10,000 9,209 8,439 8,401 8,045 9,000 8,000 7,000 6,000 5,000 2010 2011 2012 2013 2014 TRAFFIC CRASHES Through June 30th, Dover Police investigated 1,150 978 1,019 914 951 1,019 traffic crashes. This is an increase of 41 1,000 872 crashes investigated during the same period last 850 year. 700 550 400 250 100 2010 2011 2012 2013 2014

Report to Mayor and Council June 2014 Page 4 911 CENTER During the month of June, the Dover Police Department handled a total of 10,916 calls 28% averaging 364 calls per day. Dispatchers handled 3,011 calls on the 911 wireless lines, 604 calls on the 911 landlines, and 141calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 7,160 were 911 Landline administrative calls. VolP 65% 6% Administrative 1% CITY ORDINANCE SUMMONS Through June 30th, we issued 3,521 City 5,000 4,565 ordinance summons, a decrease of 159 4,500 3,993 summonses over the same period last 3,680 3,521 4,000 year. *Note: Of those summonses issued 3,500 3,241 in June, 23 DCO’s were issued for 2,790 3,727 3,000 2,623 2,507 handicapped parking violations, 1 for fire 2,144 2,500 lane parking violations, 30 for false alarms (0, for 1-2, 23, for 3-5 alarms, 5, 2,000 for 6-9 alarms, 0, for 10-15 alarms, and 1,500 2, for 16 or more alarms) and 9 for noise 1,000 violations (2 for vehicle violations and 7 500 for residence violations). 2010 2011 2012 2013 2014 ISSUED PAID Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police

City of Dover Capital Investment Plan Project Tracking Report Quarterly Report as of June 30, 2014 PRELIMINARY Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. * For Finance purposes projects are considered completed when placed in service and all charges have been processed. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 2,941,200 $ 130,300 $ 5,199,600 $ 506,300 $ 8,777,400 Restricted MSA (non Public Safety) 251,200 - - - 251,200 Contractor Contributions 264,800 - - - 264,800 General Billings for Reimbursement of Expense - - - 440,000 440,000 Debt Financing - - 4,195,900 - 4,195,900 Other State/Federal Grants 165,000 - - - 165,000 Impact Fee Reserves - - - - - State Community Transportation Funds 60,500 1,387,600 - - 1,448,100 Gifts/Donations 5,000 - - - 5,000 Transfer from Impact Fee Reserve - - 1,000,000 - 1,000,000 Transfer from General Fund 1,448,800 - - 1,448,800 Transfer from Operating Funds - - 2,563,200 4,918,600 7,481,800 Transfer from Parkland Reserve 80,000 - - - 80,000 Interest Income - 500 25,000 25,200 50,700 Total Funding Sources (Unaudited) $ 5,216,500 $ 1,518,400 $ 12,983,700 $ 5,890,100 $ 25,608,700

City of Dover General Fund - Major CIP Projects Quarterly Report as of June 30, 2014 PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Year Fiscal Year YTD Budget % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2009 2 LB0901 M/G/L New Library Project $ 18,200,000 $ 20,469,100 $ 20,452,235 $ 16,865 99.9% $ - $ 411,500 $ 78,136 $ 333,364 19.0% Complete LEED Certification complete in FY 2014 3 Totals - FY 2009 $ 18,200,000 $ 20,469,100 $ 20,452,235 $ 16,865 99.9% $ - $ 411,500 $ 78,136 $ 333,364 19.0% 4 5 FY 2013 MR1301 Security Cameras (Mayor) $ - $ 54,200 $ 54,160 $ 40 99.9% Asbestos survey done of building; Future 6 PR1301 Roof Replacement @ Dover Park 30,000 $ 30,000 $ 6,995 $ 23,005 23.3% - - - - 0.0% On Hold plans for building being evaluated 7 ST1302 Street & Alley Program - 1,414,500 - 1,414,500 0.0% - - - - 0.0% FY 2014 Moved to General Capital Projects Fund 8 ST1304 Garrison Farm Improvements 1,924,000 2,000,000 295,192 1,704,808 14.8% - 231,300 231,255 45 100.0% In process Financed by Future Capacity Reserve 9 ST1405 G FY 2012 MSA - Capital non-safety - 265,215 190,176 75,039 71.7% - 251,200 176,213 74,987 70.1% In process Restricted MSA Funding 10 11 Totals - FY 2013 $ 1,954,000 $ 3,709,715 $ 492,363 $ 3,217,352 13.3% $ - $ 536,700 $ 461,628 $ 75,072 86.0% 12 13 FY 2014 14 --- Vehicles & Equipment $ 963,800 $ 1,003,200 $ 903,078 $ 100,122 90.0% $ 908,800 $ 1,003,200 $ 903,078 $ 100,122 90.0% In process ST1304 Unallocated - 1,704,800 - 1,704,800 0.0% - 1,704,800 - 1,704,800 0.0% 15 CS1402 Security Cameras/Fence 55,000 55,000 - 55,000 0.0% 55,000 55,000 - 55,000 0.0% 16 FR1400 Annual Contribution to Robbins Hose 238,500 238,500 238,515 (15) 100.0% 238,500 238,500 238,515 (15) 100.0% Complete Truck Payments 17 IT1400 Server & Backup Solution 7,000 7,000 - 7,000 0.0% 7,000 7,000 - 7,000 0.0% 18 PD1401 Copier Replacement 10,000 9,100 8,865 235 97.4% 10,000 9,100 8,865 235 97.4% In process 19 PD1402 Totaled Vehicle Replacement 20,000 - - - 0.0% 20,000 - - - 0.0% Cancelled 20 PR1401 A/C System @ Pitts Center 65,000 65,000 - 65,000 0.0% 65,000 65,000 - 65,000 0.0% 21 PR1402 Schutte Park Land Improvement 30,000 36,500 1,424 35,076 3.9% 30,000 36,500 1,424 35,076 3.9% 22 PR1403 Demolition @ White Oak Park - 70,500 4,404 66,096 6.2% - 70,500 4,404 66,096 6.2% 23 ST1402 FY 2014 Concrete Program 70,000 45,500 3,235 42,265 7.1% 70,000 45,500 3,235 42,265 7.1% In process Bids going out in February 24 ST1403 B/L FY 2014 Bonded Street Program 740,000 692,100 501,708 190,392 72.5% - 692,100 501,708 190,392 72.5% In process Approximately 70% complete 25 PD1302 Police Parking Lot 50,000 51,800 - 51,800 0.0% - 51,800 - 51,800 0.0% 26 ST1404 Village of Westover IV 264,800 264,800 135,431 129,369 51.1% - 264,800 135,431 129,369 51.1% 27 ST1406 Wesley College Infrastructure Reimb 24,500 24,500 24,500 0.0% - 24,500 24,500 - 100.0% 28 29 Totals - FY 2014 $ 2,538,600 $ 4,268,300 $ 1,796,661 $ 2,471,639 42.1% $ 1,404,300 $ 4,268,300 $ 1,821,161 $ 2,447,139 42.7% 30 31 32 Grand Totals $ 22,692,600 $ 28,447,115 $ 22,741,259 $ 5,705,856 79.9% $ 1,404,300 $ 5,216,500 $ 2,360,925 $ 2,855,575 45.3% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.

City of Dover Community Transportation & General Fund Street Funds - Major CIP Projects (Final) Quarterly Report as of June 30, 2014 PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Year Fiscal Year YTD Budget % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2002 2 CT0212 South Street paving $ 80,400 $ 80,400 $ 42,198 $ 38,202 52.5% $ - $ 80,400 $ 42,198 $ 38,202 52.5% Complete 3 Totals - FY 2002 $ 80,400 $ 80,400 $ 42,198 $ 38,202 52.5% $ - $ 80,400 $ 42,198 $ 38,202 52.5% 4 5 FY 2009 6 CT0555 Little League Park paving $ 11,600 $ 11,600 $ - $ 11,600 0.0% $ - $ - $ - $ - 0.0% Re-program for signage 7 Totals - FY 2009 $ 11,600 $ 11,600 $ - $ 11,600 0.0% $ - $ - $ - $ - 0.0% 8 9 FY 2007 10 CT0708 E. Water Street Brick $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ - $ - $ - 0.0% Specialty contract needed 11 Totals - FY 2007 $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ - $ - $ - 0.0% 12 13 FY 2009 Trying to re-program for Schutte 14 CT0977 M Schutte Parking Lot $ 22,000 $ 22,000 $ - $ 22,000 0.0% $ - $ - $ - $ - 0.0% park sidewalk 15 Totals - FY 2009 $ 22,000 $ 22,000 $ - $ 22,000 0.0% $ - $ - $ - $ - 0.0% 16 17 FY 2012 18 CT1201 M North Street Roundabout $ 500,000 $ 572,200 $ 554,365 $ 17,835 96.9% $ - $ 572,200 $ 554,365 $ 17,835 96.9% 35% Site work initiated 19 TE0601 M Lincoln Park Center 900,000 1,423,500 523,277 900,223 36.8% - - - - 0.0% Started On-going 20 Totals - FY 2012 $ 1,400,000 $ 1,995,700 $ 1,077,642 $ 918,058 54.0% $ - $ 572,200 $ 554,365 $ 17,835 96.9% 21 22 FY 2013 23 CT1317 Wesley College Phase I 148,600 119,240 119,240 (0) 100.0% $ - $ 79,985 $ 79,985 $ 0 100.0% Complete awaiting bill Transfer to General Fund for Security Prior year unused GF Allocation 24 MR1301 Cameras 102,400 102,400 102,440 (40) 100.0% - 54,200 54,200 - 100.0% moved to Capital Project Fund. 25 CT1369 Bayard Ave, Orchard Ave & Morris Dr. 130,000 289,378 264,670 24,708 91.5% - 289,378 264,670 24,708 91.5% FY 2013 CT agreement 26 Totals - FY 2013 $ 381,000 $ 511,018 $ 486,350 $ 24,668 95.2% $ - $ 423,563 $ 398,855 $ 24,708 94.2% 27 28 FY 2014 29 CTxxxx Unapplied CT Projects (placeholder) $ 500,000 $ 500,000 $ - $ 500,000 0.0% $ 500,000 $ 342,437 $ - $ 342,437 0.0% Future CT Agreements Operating transfer to General Fund - 60,500 6,300 54,200 0.0% - 6,300 6,300 - 100.0% 30 CT1405 Lakeview Drive 24,400 24,400 - 24,400 0.0% 24,400 24,400 - 24,400 0.0% 31 ST1401 American Ave - 69,100 62,800 6,300 90.9% - 69,100 62,800 6,300 90.9% Prior year unused GF Allocation 32 Totals - FY 2014 $ 524,400 $ 654,000 $ 69,100 $ 584,900 10.6% $ 524,400 $ 442,237 $ 69,100 $ 373,137 15.6% 33 34 Grand Totals $ 2,484,400 $ 3,339,718 $ 1,675,290 $ 1,664,428 50.2% $ 524,400 $ 1,518,400 $ 1,064,517 $ 453,883 70.1% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.

Water/Wastewater Improvement & Extension Fund - Major CIP Projects Quarterly Report as of June 30, 2014 PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Approved Revised Fiscal % Status / Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget % Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Complete Comments 1 FY 2008 2 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,556,000 $ 85,327 $ 2,470,673 3.3% $ 390,000 $ 2,473,500 $ 2,779 $ 2,470,721 0.1% 3.2% Design & land purchase underway 3 WD0805 M Piney Point Well 398,800 1,096,200 1,093,202 2,998 99.7% - 580,000 577,064 2,936 99.5% 85.0% Awarded bid JJID Feb. 2013 4 Totals - FY 2008 $ 4,595,400 $ 3,652,200 $ 1,178,530 $ 2,473,670 32.3% $ 390,000 $ 3,053,500 $ 579,842 $ 2,473,658 19.0% 5 6 FY 2009 7 WQ0907 SL/O Rt. 13 Water Main $ 1,023,700 $ 2,467,600 $ 2,314,772 $ 152,828 93.8% $ - $ 294,400 $ 141,577 $ 152,823 48.1% 100.0% Complete 6/30/13, in Litigation 8 9 FY 2010 10 WW1010 I Tar Ditch Interceptor Upgrade $ 518,200 $ 518,200 $ 50,082 $ 468,118 9.7% $ - $ 486,300 $ 18,110 $ 468,190 3.7% 6.2% Easement request sent to residents 11 12 FY 2013 Project awarded on 1/27, pre construction 13 WW1304 M Garrison Farm Improvements $ 1,828,000 $ 3,116,000 $ 534,880 $ 2,581,120 17.2% $ - $ 3,116,000 $ 426,718 $ 2,689,282 13.7% In Process meeting to follow. Project awarded, 95% design, construction 14 WD1302 M Garrison Farm Storage Tank 1,828,000 3,116,000 455,389 2,660,611 14.6% - 4,022,400 242,793 3,779,607 6.0% In Process to begin in Spring. Project designed, re-programmed for out 15 II1306 FY 2013 I & I Design 1,000,000 748,900 22,608 726,292 3.0% - - - - 0.0% year. 16 II1404 Basin #5 I & I Buck Drive - 342,000 39,151 302,849 11.4% - 342,000 39,151 302,849 11.4% In Process Project under design, 60% complete. 17 II1309 Dover Downs PS Upgrade - 16,000 15,864 136 99.2% - 16,000 15,864 136 99.2% Complete Completed by September 2013 18 II1310 Puncheon Run PS Upgrade - 21,000 20,020 980 95.3% - 21,000 20,020 980 95.3% Complete Completed in July 2013 19 Totals - FY 2013 $ 4,656,000 $ 7,359,900 $ 1,087,912 $ 6,271,988 31.6% $ - $ 7,517,400 $ 744,546 $ 6,772,854 9.9% 20 21 FY 2013 All vehicles have been ordered, awaiting 22 --- Vehicles & Equipment $ 354,000 $ 153,600 $ 152,390 $ 1,210 99.2% $ 354,000 $ 153,600 $ 152,390 $ 1,210 99.2% In Process delivery #422 (2/6/14) Contractor completed one wellhead 23 WD1401 Wellhead Redevelopment 75,000 75,000 71,558 3,442 95.4% 75,000 75,000 71,558 3,442 95.4% In Process redevelopment, started on second. 24 WD1403 Emergency Generators 80,000 60,000 58,468 1,532 97.4% 80,000 60,000 58,468 1,532 97.4% In Process Generator ordered, delivery late Feb. 25 WW1401 Inflow/Infiltration Removal 1,003,800 406,900 - 406,900 0.0% 1,013,800 406,900 - 406,900 0.0% In Process Buck Drive 60% designed 26 WD1402 Denny's Road Water Main - 33,200 19,700 13,500 59.3% - 33,200 19,700 13,500 59.3% In Process Design 95% complete, DelDOT to bid out 27 WD1201 I Pay-As-You-Go Water Station - 30,200 - 30,200 0.0% - 30,200 - 30,200 0.0% Staff finalizing bid documents 28 WD1304 Columbia Well - 34,800 25 34,775 0.1% - 34,800 25 34,775 0.1% no update 29 WQ1402 West Dover Connector - 11,000 11,000 0 100.0% - 11,000 11,000 0 100.0% In Process Design continuing, out to bid April 2014 30 WQ1401 Water Quality Improvements 905,000 - - - 0.0% 905,000 - - - 0.0% no update Design complete. Purchase materials in 31 WW1204 Baltray Pump Station - 104,100 6,317 97,783 6.1% - 104,100 6,317 97,783 6.1% In Process February 2014 32 WW1205 Dover Brook Pump Station - 52,800 1,435 51,365 2.7% - 52,800 1,435 51,365 2.7% Bids due April 15, 2014. 33 WW1206 Brandywine Pump Station - 368,100 2,600 365,500 0.7% - 368,100 2,600 365,500 0.7% In Process Design 95% complete, need to acquire 34 WW1207 McKee PS - 47,300 - 47,300 0.0% - 47,300 - 47,300 0.0% Need to rebid project. 35 WW1301 Hazeltville Rd Interceptor - 20,400 4,054 16,346 19.9% - 20,400 4,054 16,346 19.9% Survey to begin in coming weeks. 36 WW1302 Lakeview PS - 52,700 37,637 15,063 71.4% - 52,700 37,637 15,063 71.4% Survey to begin in coming weeks. 37 WW1303 Westover PS - 69,200 46,743 22,457 67.5% - 69,200 46,743 22,457 67.5% Survey to begin in coming weeks. 38 II1401 Kent Ave. Repair - 75,000 32,209 42,791 42.9% - 75,000 32,209 42,791 42.9% In Process 95% complete 39 II1402 West Dover Connector - 37,800 33,264 4,536 88.0% - 37,800 33,264 4,536 88.0% Design continuing, out to bid April 2014 40 Totals - FY 2014 $ 2,417,800 $ 1,632,100 $ 477,399 $ 1,154,701 0.0% $ 2,427,800 $ 1,632,100 $ 477,399 $ 1,154,701 29.3% 41 42 Grand Totals $ 13,211,100 $ 15,630,000 $ 5,108,694 $ 10,521,306 32.7% $ 2,817,800 $ 12,983,700 $ 1,961,474 $ 11,022,226 15.1% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project O = Operating revenues

Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of June 30, 2014 PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY2012 2 EG1212 M Unit 3 Turbine Inspection/Repair $ 1,494,000 $ 1,653,536 $ 1,561,756 $ 91,780 94.4% $ 1,149,800 $ 1,149,800 $ 1,058,020 $ 91,780 92.0% In process Will complete Spring Outage 3 EG1214 M Industrial WW Discharge System 272,000 272,000 283,767 (11,767) 104.3% - 8,000 9,418 (1,418) 117.7% Complete Expenses are a 100% complete 4 Totals - FY 2012 $ 1,766,000 $ 1,925,536 $ 1,845,523 $ 80,013 95.8% $ 1,149,800 $ 1,157,800 $ 1,067,438 $ 90,362 92.2% 5 6 FY 2013 7 EE1308 M Horsepond Substation Upgrade $ 761,800 $ 761,800 $ 619,526 $ 142,274 81.3% $ 591,800 $ 1,301,100 $ 588,675 $ 712,425 45.2% In process Under Construction 8 EE1312 M General Scott Switchgear 1,155,000 1,150,000 17,374 1,132,626 1.5% 800,000 55,000 17,374 37,626 31.6% In process Under Design 9 EE1314 Capitol Park Upgrade - 347,872 320,423 27,449 92.1% 248,000 220,551 27,449 88.9% In process Under Construction 10 EE1330 Morris Estates 1 Upgrade - 275,000 254,047 20,953 92.4% - 32,600 11,647 20,953 35.7% In process Under Construction 11 EG1312 Generator Repairs - 4,200 - 4,200 0.0% - 4,200 - 4,200 0.0% Complete Expenses are a 100% complete 12 Totals - FY 2013 $ 1,916,800 $ 2,538,872 $ 1,211,369 $ 1,327,503 47.7% $ 1,391,800 $ 1,640,900 $ 838,247 $ 802,653 51.1% 13 14 FY 2014 15 --- Vehicles & Equipment $ 660,000 $ 704,600 $ 275,360 $ 429,240 39.1% $ 660,000 $ 704,600 $ 275,360 $ 429,240 39.1% In Process Ordered 16 EE1401 Air Condition Replacement Monitors 12,000 8,200 8,200 - 100.0% 8,200 8,200 8,200 - 100.0% 17 EE1402 Substation Battery Replacement 24,500 24,500 23,185 1,315 94.6% 24,500 24,500 23,185 1,315 94.6% In Process Under Design 18 EE1403 Distribution Upgrades 400,000 61,000 - 61,000 0.0% 400,000 61,000 - 61,000 0.0% 19 EE1404 Lighting Improvements 50,000 50,000 46,920 3,080 93.8% 50,000 50,000 46,920 3,080 93.8% In Process Under Construction 20 EE1405 Distribution Feeder Replacement Program 277,500 - - - 0.0% 277,500 - - - 0.0% 21 EE1406 Distribution Capacitors & Controls 60,000 60,000 31,484 28,516 52.5% 60,000 60,000 31,484 28,516 52.5% Complete Complete 22 EE1407 Transmission Line Maintenance Program 75,000 - - - 0.0% 75,000 - - - 0.0% 23 EE1408 Substation Switch Replacement 80,000 - - - 0.0% 80,000 - - - 0.0% 24 EE1410 Air Mobility Command - 13,500 34,174 (20,674) 253.1% - 13,500 34,174 (20,674) 253.1% In Process New Design 25 EE1411 Bergald Lane (DAFB) - 29,000 28,709 291 99.0% - 28,800 28,709 91 99.7% Complete Complete 26 EE1412 Capital City Trail - 22,700 21,448 1,252 94.5% - 22,700 21,448 1,252 94.5% Complete Complete 27 EE1413 Lebanon 400 Feeder - 20,000 18,710 1,290 93.6% - 20,000 18,710 1,290 93.6% In Process Material Ordered 28 EE1414 New Developments 600,000 93,700 89 93,611 0.1% 600,000 93,700 89 93,611 0.1% 29 EE1417 Bayside Drive (Persimmon Tree to White Oak Rd) - 42,300 38,634 3,666 91.3% - 42,300 38,634 3,666 91.3% Complete Complete 30 EE1418 The Grande - 28,000 10,068 17,932 36.0% - 28,000 10,068 17,932 36.0% Complete Complete 31 EE1419 Home 2 Suites Hotel - 37,000 38,534 (1,534) 104.1% - 37,000 38,534 (1,534) 104.1% In Process Under Construction 32 EE1421 Richardson Circle Upgrade - 91,000 89,740 1,260 98.6% - 91,000 89,740 1,260 98.6% In Process Under Construction 33 EE1423 7-Eleven New Service - 5,800 4,397 1,403 75.8% - 5,300 4,397 903 83.0% Complete Complete 34 EE1424 McKee Run Substation Repairs - 36,800 - 36,800 0.0% - 36,800 35,820 980 97.3% In Process Under Construction 35 EE1425 EZ-Pass Delaware - 12,000 9,351 2,649 77.9% - 10,800 9,351 1,449 86.6% Complete Complete 36 EE1426 Eden Hill Entrance - 52,400 44,836 7,564 85.6% - 52,400 44,836 7,564 85.6% In Process Under Construction 37 EE1428 Tidewater General Green - 34,000 17,248 16,752 50.7% - 19,600 17,248 2,352 88.0% In Process Under Construction 38 EE1429 Clearview Meadows - 88,000 4,108 83,892 4.7% - 85,300 4,108 81,192 4.8% Not Started 39 EE1430 Calpine Equipment Move - 37,600 37,521 79 99.8% - 37,600 37,521 79 99.8% Complete Complete 40 EE1431 Generals Green Lighting - 20,500 10,747 9,753 52.4% - 20,500 10,747 9,753 52.4% In Process Under Construction 41 EE1432 Connective @ 409 Pickering Beach Rd - 20,200 1,182 19,018 5.9% - 20,200 1,182 19,018 5.9% In Process Under Construction 42 EE1433 Chandale Airport - - 47,301 (47,301) 0.0% - - 47,301 (47,301) 0.0% 43 EE1434 50 Wolfcreek - Dr. Patel - 6,100 4,345 1,755 71.2% - 6,100 4,345 1,755 71.2% In Process Under Construction 44 EE1435 Patriot Village - 29,900 27,563 2,337 92.2% - 29,900 27,563 2,337 92.2% In Process Under Construction 45 EE1437 DP & L Donas Landing Road - 15,000 7,081 7,919 47.2% - 15,000 7,081 7,919 47.2% 46 EE1438 Dover Downs Tower - 53,800 - 53,800 0.0% - 53,800 - 53,800 0.0% 47 EE1439 Family Dollar Store - 9,800 - 9,800 0.0% - 9,800 - 9,800 0.0% 48 EE1440 Kraft Foods 69KV Temp - 10,000 5,739 4,261 57.4% - 10,000 5,739 4,261 57.4% 49 EE1443 GOTP Transmission Line Relocation - 550,000 - 550,000 0.0% 550,000 - 550,000 0.0% Unplanned project Will complete Spring outage - 50 EG1402 Unit 3 Cooling Tower Repairs 42,000 42,000 31,785 10,215 75.7% 42,000 42,000 31,785 10,215 75.7% In Process PO for work issued 51 EG1404 McKee Run #3 Aux System Component 116,000 116,000 113,016 2,984 97.4% 116,000 116,000 113,016 2,984 97.4% In Process Will complete Spring outage 52 EG1405 VanSant #11 Component Replacement 32,000 32,000 30,588 1,412 95.6% 32,000 32,000 30,588 1,412 95.6% In Process Will complete Spring outage Will complete Spring outage - 53 EG1406 McKee Run Energy Pipe Replacement 80,000 80,000 53,514 26,486 66.9% 80,000 80,000 53,514 26,486 66.9% In Process PO for work issued Multi-year project - Design to be 54 EG1407 Metering System Upgrades 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 25,000 0.0% In Process complete Spring 55 EG1408 McKee/VanSant Safety & Compliance 86,000 86,000 22,926 63,074 26.7% 86,000 86,000 22,926 63,074 26.7% In Process Will complete in Spring 56 EG1409 McKee Run Natural Gas Valves 65,000 65,000 18,152 46,848 27.9% 65,000 65,000 18,152 46,848 27.9% In Process Will complete Spring outage Work on hold pending additional 57 EG1413 McKee/VanSant Preserve Structure 42,000 42,000 - 42,000 0.0% 42,000 42,000 - 42,000 0.0% In Process funds needed 58 EG1415 McKee Run Units 1 & 2 component Replacement 105,000 105,000 31,173 73,827 29.7% 105,000 105,000 31,173 73,827 29.7% In Process Will Complete spring outage Multi-year project - Design to be 59 EG1416 VanSant Capacity Increase 250,000 250,000 98,056 151,944 39.2% 250,000 250,000 98,056 151,944 39.2% In Process complete Spring 60 61 Totals - FY 2014 $ 3,082,000 $ 3,110,400 $ 1,285,882 $ 1,824,518 0.0% $ 3,078,200 $ 3,091,400 $ 1,321,702 $ 1,769,698 42.8% 62 63 Grand Totals $ 6,764,800 $ 7,574,808 $ 4,342,774 $ 3,232,034 26.5% $ 5,619,800 $ 5,890,100 $ 3,227,388 $ 2,662,712 54.8% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project

ACTION FORM PROCEEDING: Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 08/01/2014 PREPARED BY: Sharon Duca, P.E., Public Works Director/City Engineer SUBJECT: Evaluation of Proposals - Engineering Services and Project Management for Department of Public Works REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager and Controller EXHIBITS: Consultant Pricing Schedules EXPENDITURE REQUIRED: As Needed AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget): Funding is provided within the budget for various capital improvements projects as well as the operations budget with the Department of Public Works. The past three (3) years of contract value were approximately: FY-12 $424,744; FY-13 $294,863; and FY-14 $344,515. TIMETABLE: Contracts are to be executed within 30 days of Council approval. RECOMMENDED ACTION: Award three (3), three-year contracts to URS Corporation, JMT, and Pennoni Associates Inc. as per the pricing included in the proposal submittal. BACKGROUND AND ANALYSIS The City of Dover Department of Public Works is continuously working on various system upgrades and capacity improvements to all infrastructure components. These projects take numerous hours of engineering design and analysis in addition to project management efforts. This request for proposal was designed to obtain engineering firms capable of performing engineering and project management services in areas appropriate for Public Works assets. The City of Dover received ten (10) proposals, on May 30, 2014, the City requested an extension on the proposal service until August 12, 2014, eight (8) of the firms supplied the necessary extension and two (2) did not provide additional information. The eight (8) firms which submitted extensions and complete proposals, which are listed on the next page, were evaluated based on ability to provide services and may not represent the lowest price. In light of the amount of projects, as well as the variety of complexity involved in each project, the Department’s review team felt that it would best serve the City’s requirements to award three (3) companies this contract. This would allow the Department the flexibility to choose a firm based on their availability and individual expertise. Each firm was reviewed based upon the consideration of each function in the following areas:  Experience (demonstrated experience with similar projects and history of achieving highest and best results among its peers)  Project Management (project organization and management, including staffing, management control and sub- contractor utilization)  Staff (qualifications and utilization of the firm's employees assigned to the provision of services, including previous work experience, technical management experience, education and training)  Costs (analysis of hourly rates and other costs for the various phases of services proposed)  Service Ability (firm’s ability to provide a full spectrum of engineering services including personnel, managerial and other resources as and when required to meet the project’s objectives)

 Location (geographical location in relation to the City of Dover)  Local Standards (familiarity and experience with City of Dover Standards, Delaware Department of Transportation (DelDOT), Kent Conservation District (KCD), Delaware Natural Resources and Environmental Control (DNREC) and Delaware Office of Drinking Water (ODW)) The total cost over the term of each contract will probably exceed $25,000; however, costs will be reflected in the appropriate budget. Upon award, these consultants will be available to all City departments requiring Civil Engineering based services. These services, as contained within the Scope of Work in the Request for Proposals, include: Civil Design Engineering, Construction Engineering/Inspection, Project Administration, General Civil Support (plan review, cost estimating, surveying, mapping, project conceptualization, etc.), Traffic Engineering, Structural Engineering and Geological/Geotechnical Engineering or other related services. The following is a summary of the point-based evaluations: Firm Score Rank Recommendation URS Corp. 83.7 1 Award Contract JMT 81.2 2 Award Contract Pennoni Associates Inc 80.7 3 Award Contract KCI Technologies 75.0 4 WR & A 72.3 5 CABE 63.2 6 McCormick Taylor 52.9 7 Landmark 55.3 8 MRA Did not provide additional information Wallace Mont. & Associates Did not provide additional information

City of Dover (Year 1-3) RATE SCHEDULE PART I - GENERAL I. PROJECT TITLE 2. RFP Number City of Dover RFP- Engineering Services and Project Management for Deot. of Public Works 14-0029PW 3. ~OF CONSULTANT 4. PropolCll Dalo J /12/20111 6 ADDRESS OF CONSULTANT Sabre Bulldlno. Suite 300. 4051 Ogtetown Road. Newark. DE 19713 PART II - COST SUMMARY IABOR HOURLY RATE Senior Consultant $155.00 Prolect Monoaer $140.00 ProJect Enolneer $112.00 S1off Enolneer $82.00 Structural Enclneer $125.00 CPD Desloner $86.00 CAD Technician $70.00 Survey Crew (2 oerson) $145.00 Profe~onol Land Surveyor $120.00 Construction Manaoer $120.00 Resident ProJect Reoresentattve (RPR) $65.00 St , Geol'echnlcol Engineer 5140.00 Staff Geotechnlcal Engineer $75.00 Professional Geoloolsl $140.00 Staff Geoloalst $70.00 GIS Soeclollst· $82.00 Sr. Traffic Engineer $155.00 Project Traffic Engineer $90.00 Clerical $60.00 I INDIRECT COSIS RATE PAYROll AND GENERAL OVERHEAb 1.200% PROFIT 10% PRINCIPALS COST WHERE APPUCAlll.E $175.00 OTHER DIRECT COSlS a . TRAVEL en TRANSPORTATION CMlleaoe) $0.57 /mlle b. OFFICE MATERIALS. SUPPLIES <Soeclty) Included In General Ovemeod c. FIEill EQUIPMENT RENTAL AND SUPPLIES 1.1 times cost d. ISSUED CAD DRAWINGS S0.50 I SF I c. SUBCONSULTANT(S) URS Mork-up 1.1 times cost Corew Asloclatn, Inc. Principal $150.00 Project Manaoer $128.00 Senior Enolneer $124.00 Enalnear $118.00 Senior Desloner $115.00 Desloner $93.00 CAD Drafter $77.00 V:IBD\M..Ullng\Pmposals\Dovor\2014\Bnglncerln11 and Proje<I Mgml\Rate Sirucluro 3/11/2014

City of Dover (Year 4) RATE SCHEDULE PART I • GENERAL 1. PROJECT T1TLE 2. RFP Number City of Dover RFP- Engineering Services and Project Management for Dept. of Public Works 14-0029PW J. NAME OF CONSULTANT 4. P1opo1al Dal URS 3/1 2/2011\ 5 ADDRESS OF CONSULTANT Sa ora Building. Suite 300. 4051 Ogletown Road. Newark. DE 19713 PART II - COST SUMMARY LABOR HOURLY RATE Senior Consultant $158.00 ProJect Manager $143.00 Project Engineer $114.00 Staff Enalneer $84.00 Structural Engineer $1 27.50 CAD Deslaner S68.00 CAD Technician $71.50 Survev Crew (2 person) $146.00 Professional Land surveyor $122.50 Construction Manaaer $122.50 Resident ProJect Reoresentattve (RPR) $66.50 Sr. Geotechnlcal Engineer $143.00 Stoff Geotechnlcal Engineer $77.00 Professional Geologist $143.00 Stolf Geo1ogi,t S7L50 GIS Speciallsl $84.00 Sr. Traffic Enalneer $158.00 Project Traffic Enalneer S92.00 Clerlc ol $61.00 I INDIRECT com RATE PAYROll AND GENERAL OVERHEAD 1.200% PROFIT l!n'. PRINCIPAlS COST WHERE APPLICABLE $178.50 OTHER DIRECT COSTS a. lRAVEL (1) TRANSPORTATION (Mlleaoe) S0.57 /mile b . OFFICE MATERIALS. SUPPLIES (Soeclfy) Included In Ge11ero10 Vertieod c . FIELD EQUIPMENTRENTALAND SUPPLIES 1.1 times cost d. ISSUED CAD DRAWINGS $0.50 I SF I c. SUBCONSULTANT(S) URS Mark-up l. l times cost Carew Auoclate1, Inc . Prlncloal $153.00 Project Manager $130.50 Senior Engineer Sl26.50 1:ng1neer $120.50 Senior Designer $117.50 Designer $95.00 CAD Dra fter $78.50 V:IBD\Mlllketlng\Pmpolllll•\Dover\2014\Englneerlng and Project Mgmt\Rllle Structure 3111/2014

City of Dover (Year 5) RATE SCHEDUlE PART I • GENERAL 1. PROJECTmLE 2. RFP Number City of Dover RFP· Engineering Services and Project Management for Deot. of Public Works 14-0029PW 3. ~OF CONSULTANT 4. PfoPosol Dole 3/12/2014 5 ADDRESS OF CONSULTANT Sabre Bulldlno. Suite 300. 4051 Ooletown Rood. Newark. DE 19713 PART 11 • COST SUMMARY lABOR HOURLY RATE Senior Consultant $161.00 Prolect Manager $146.00 Prolect Enalneer $117.00 Slaff Enolneer $85.50 Structural Enolneer 5130.00 CAD Deslcner $89.60 CAD Technician S73.00 SuNev Crew (2 person) $151.00 Professional Land SUNeyor $125.00 Construction Manocer $125.00 Resident ProJeot Representative <RPR> $68.00 Sr. Geotechnlcal Engineer $146.00 staff Geotechnlcol Enalnoor $76.00 Prafess!onO! Geoloalst Sl46.00 Storr Geoloolst $73.00 GIS Soectollsl S85.50 Sr. Traffic Enalneer $161.00 ProJecl Traffic Engineer $93.50 Cler1col $62.50 I INDIRECT COSTS RATE PAYROU. AND GENERAL OVERHEAD 1.200% PROFIT 10% PRINCIPALS COST WHERE APPLICABLE $182.00 OTHER DIRECT COSTS a. TRAVEL (1) TRANSPORTATION (Mlleaae) $0.67 /mile I b. OFFICE MAfEIM lS, SUPPLIES csoeclfy) Included In General Overhead c. flELD EQUIPMENT RENTAL AND SUPPLIES 1.1 limes cost d. ISSUED CAD DRAWINGS $0.60 I SF I c. SUBCONSULTANT(S) URS Mark-up l ,l times cost Carew Alloclat•• Inc. Prlnclpol $156.00 Proiect Monoger $133.00 Senior Enclneer $129.00 Engineer Sl23.00 Senior Daslaner $120.00 Desloner $97.00 CAD Drafter $80.00 V:IBD\Merlrellng\Propoaals\l)ovcr\2014\llnglnetrlng end Project Mgm1\Ra1e Suuc1un: 3111/2014

Engineering Services & Project Management for City of Dover - Department of Public Works (BID NUMBER 14·0029PW} SECTION C: RATE SCHEDULE PROFESSIONAL LABOR COSTS 1. Civil Design Engineering Services I Project Administration /General Civil Site Support Services I Traffic 1 Engineering Servlces* . 2017 2018 (Year4) (Year 5) Engineering Principal I Technical Advisor $68.00 $70.25 $72.25 Project Manager I Sr. Project Engineer $57.25 $59.00 $60.50 Project Engineer $47.25 $48.50 $50.00 Senior Design Engineer $38.50 $39.75 $40.50 Design Engineer $31.50 $32.50 $33.50 CADD/Technlcian $27.50 $28.50 $29.50 Environmental Scientist $35.00 $36.50 $37.50 Project Assistant $23.00 $24.00 $24.75 Surveying Project Surveyor $62.00 $64.00 $65.75 Survey Office Technician $33.75 $34.75 $36.00 Party Chief $31.75 $32.50 $33.50 Instrument Man $23.75 $24.50 $25.25 Rod/Chain man $18.25 $18.75 $19.25 Overhead Rate: 144.6% Profit: 10% Direct Expense Costs 2 Transportatlon ........................................................................................ $0.55/mile • Drawing Prints .......................................................................................... $1.00/sheet • Photocopies ........... .................................................................................. $0.05/sheet • Parking ..................................................................................................... $Actual Value • Express Mall (letter) ................................................................................. $15.00 1 Professional Fees Include average rates and cover Project Administration Services, General Civil Support Services, and Traffic Engineering Services 2 Transportation charged once on-site and does not include mileage to and from the City. An escalation rate of 3% was used from 2016 to 2017 and then again from 2017 to 2018 for all rates. J'111 PageC.1

Engineering Services & Project Management for City of Dover - Department of Public Works (BID NUMBER 14-0029PW) SECTION C: RATE SCHEDULE PROFESSIONAL LABOR COSTS 2. Construction Engineering/ Inspection Services *3 Construction Engineering/ Inspection CM Project Manager $54.75 $56.25 $58.00 Resident Engineer $42.00 $43.25 $44.50 Senior Field Inspector $36.50 $37.50 $38.75 Field Inspector $30.00 $30.75 $31.75 Project Assistant $27.50 $28.25 $29.25 Overhead Rate: 135.1% Profit: 10% Direct Expense Costs 4 Transportation ....... .. . ........... . ... .. . ... . ........... . ..... . . . ........ . ....... . ................... $0.55/mlle Drawing Prints ................................................................ .......................... $1.00/sheet • Photocopies .................................. .. ..................... ........................... ......... $0.05/sheet Parking ............. ........................................................................................ $Actual Value • Express Mail (letter) ............ ...... ......... .. ........................ ............. ................ $15.00 • Field testing or laboratory analysis ........................................................... Actual Value 3 Construction Engineering and Management fees are associated with a lower overhead rate and will be invoiced accordingly. 4 Transportation charged once on-site and does not Include mileage to and from the City. An escalation rate of 3% was used from 2016 to 2017 and then again from 2017 to 2018 for all rates. Page C.2

Engineering Services & Project Management for City of Dover - Department of Public Works (BID NUMBER 14-0029PW) SECTION C: RATE SCHEDULE PROFESSIONAL LABOR COSTS Brickhouse . Environmental ~ Consultants and Engineers 3. Geological I Geotechnlcal Engineering Services Geological I Geotechnlcal Principal $82.00 $84.50 $86.75 Project Director $58.50 $60.25 $62.00 Senior Project Manager $49.00 $50.75 $52.00 Project Manager $42.00 $43.50 $44.50 Senior Project Scientist $37.50 $38.50 $39.75 Senior Geosclentlst $37.50 $38.50 $39.75 Project Scientist II $32.75 $33.75 $34.75 Project Scientist I $30.50 $31.50 $32.25 CAD Manager $32.75 $33.75 $34.75 Designer $42.00 $43.50 $44.75 Admin. Support $16.50 $17.00 $17.38 5 Overhead Rate: 100% Profit: 10% Direct Expense Costs 6 • Transportation ••.• •. ••• .•••••••••..••••••••••••• •••• •..•••.•••••••• •• ••••••••••••••••••••••••••••••••• $0.55/mile Drawing Prints .......................................................................................... $1.00/sheet Photocopies ... ................ ................. ............. .............. ....... ....................... $0.05/sheet Parking ...... ..... ....... ..... ...... ........................ .... ... ................... ...................... $Actual Value • Express Mail (letter) ............................................................................... .. $15.00 • Field testing or laboratory analysis ................... ........................... ............ Actual Value 5 Brickhouse does not carry an audited overhead rate. For the purpose of calculating fees an overhead rate of 100% was used. With a 10% profit margin, the effective multiplier is 2.2 6 Transportation charged once on-site and does not include mileage to and from the City. An escalation rate of 3% was used from 2016 to 2017 and then again from 2017 to 2018 for all rates. Page C.3

RATE STRUCTURE ENGINEERING SERVICES AND PROJECT MANAGEMENT DEPARTMENT OF PUBLIC WORKS I CITY OF DOVER, DE I BID NUMBER 14-0029PW ENGINEERING Hourly Without Overhead Principal Engineer $50.00 Senior Engineer/Geologist $47.00 Project Engineer $44.00 Staff Engineer $38.00 Environmental Scientist $37.00 Senior Electrical Designer $35.00 Electrical Designer $34.00 Associate Engineer $34.00 Graduate Engineer $31.00 Senior Engineering Technician $30.00 Engineering Technician II $30.00 Engineering Technician I $26.00 CONSTRUCTION Construction Inspector $29.00 SURVEYING Senior Surveyor $43.00 Project Surveyor $37.00 Staff Surveyor $33.00 Senior Survey Technician $28.00 Survey Technician $23.00 Two-Person Survey Crew $48.00 Three-Person Survey Crew $68.00 Overhead Rate 160% Profit 10% DIRECT COSTS UNIT RATE Mileage IRS Rate Meetings Exhibits and Display Boards At Cost Printing Reports Paid by Pennoni Printing Maps and Plans" (standard size) Paid by Pennoni" Phone Paid by Pennoni "We do not bill for reasonable quantities of plan and map printing and reproduction. Large volume reproduction will be billed at cost. Providing Engineering Services Since 1966 PENNON! ASSOCIATES INC. www.pennoni.com CDN:SULTfNltl ENCitNG'ERS

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 8/1/14 PREPARED BY: Sharon Duca, P.E., Public Works Director/City Engineer SUBJECT: Evaluation of Bids – Brandywine Pump Station Replacement REFERENCE: CIP- Brandywine Pump Station Replacement RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Map EXPENDITURE REQUIRED: $332,000 AMOUNT BUDGETED: $365,500 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works- Wastewater Management, CIP Project #WW1206, CIP Project Name: Brandywine Pump Station Replacement Account No.: 417-6900- 569.40-31. TIME TABLE: Notice to proceed to be issued within thirty (30) days of Council approval. Project anticipated to be completed in 180 calendar days. RECOMMENDED ACTION: Award the contract to JJID, Inc. for the City of Dover Brandywine Pump Station Replacement Project, Bid #14-0048PW, for the amount of $332,000. BACKGROUND AND ANALYSIS This capital investments project includes the replacement of the Smith & Loveless package pumping station installed in 1977 and rehabilitation of the existing wet well. The station has exceeded its anticipated life expectancy of 20-25 years and is in need of a capacity upgrade due to the increased growth in the basin. The existing pump rate is 200 gallons per minute (GPM). To address the increase in capacity, a new pump station will be installed to handle a flow of 260 GPM. City staff is currently in negotiations with the owner of the property to properly obtain the necessary easements for this infrastructure. A structural condition assessment was performed by Pennoni Associates Inc. on the existing wet well of the Brandywine Pump Station. Based on this assessment, it was recommended to the City to line the interior of the wet well to protect and extend the service life of the structure. This pump station replacement and rehabilitation will improve the City’s wastewater system by increasing the structural integrity and wastewater flow capacity of the pump station. The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under ITB #14-0048PW. Bids were opened on July 16, 2014. The City of Dover received one (1) bid. City staff reviewed the submission and found that the bid met all requirements for the qualifications of the project. The price is fair and consistent with the approved budget. The Contractor and estimated cost for the project are as follows: CONTRACTOR ADDRESS PRICE 100 Julian Lane JJID, Inc. $332,000 Bear, DE 19701 Based on the above, staff recommends awarding the contract to JJID, Inc. in the amount of $332,000 for the Brandywine Pump Station Replacement Project.

EXHIBIT A BRANDYWINE PUMP STATION FORREST AVENUE (ROUTE 8)

ATTACHMENT A 42 Parhaven Drive Brandywine Pump Station Replacement 4 24 6 45 24 248 43 . ! . ! 41 . ! 39 . ! . ! 37 [ Brandywine ! Ú . ! ! . . ! . 35 . ! G ree nway Sq 33 Pump Station to . ! 31 be Replaced . ! 111 109 . ! . ! . ! 87 10 7 . ! 10 5 ! . ! . 25 sh 24 Ma r L n Par Hav en D ek Cr e ! . ! . 1549 15 e D r r id 14 11 ou rts 9 C 5 1543 1 1547 1539 . ! 1 ! . ! . ! . ! . . ! Forrest Ave . ! R flin Mif 4 1510 d 0 50 100 Feet Legend Date Printed: August 1, 2014 10" 20" 35" File: m:\gis_data\projects\tech_mxds Ú [ Pump Station ¯ 12" 21" 36" \attachment_a_142_parhaven_dr . ! Manholes Department: Public Works GIS Force Main 15" 24" 4" City of Dover, Delaware 16" 27" 6" Dover Parcels 18" 30" 8" Sewer Line

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 8/1/14 PREPARED BY: Sharon Duca, P.E., Public Works Director/City Engineer SUBJECT: Evaluation of Bids – McKee Road Pump Station Comminutor Replacement REFERENCE: CIP- McKee Road Pump Station Comminutor Replacement APPROVALS: City Manager, Controller EXHIBITS: Map EXPENDITURE REQUIRED: $147,110 AMOUNT BUDGETED: $47,300 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works- Wastewater Management, CIP Project #WW1207, CIP Project Name: McKee Road Pump Station Comminutor Replacement Account No.: 417-6900-569.40-31. Additional funds to be provided by allocating funds from other Wastewater Management CIP projects, see table enclosed in this Committee Action Form TIME TABLE: Notice to proceed to be issued within thirty (30) days of Council approval. Project anticipated to be completed in 100 calendar days. RECOMMENDED ACTION: Award the contract to Blooming Glen Contractors, Inc. for the City of Dover McKee Road Pump Station Comminutor Replacement Project, Bid #14-0051PW, for the amount of $147,110. BACKGROUND AND ANALYSIS This capital investments project includes the replacement of the comminutors at the influent line to the pumping station installed in 1995. This acts as a screen/grinder at the influent side of the station, cutting or stopping large debris from entering the wet well and clogging the pumps. The motors have run 24/7 since the initial startup of the pumping station. The comminutors have lasted beyond their life expectancy of ten (10) years. If the comminutors are not replaced, the City is at risk of having pump issues at one of the largest pump stations that we own and operate. The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under ITB #14-0051PW. Bids were opened on July 22, 2014. The City of Dover received one (1) bid. City staff reviewed the submission and found that the bid met all requirements for the qualifications of the project. The original budget was created with material costs, due to the complexity, staff revised the bid to include installation. The following is proposed to pay for the work required in accordance with existing City Council approved financial policies. (All numbers have been rounded to 100s as required.) FUNDING DESCRIPTION BUDGET SPENT / SAVINGS / REQUIRED FOR SOURCE ENCUMBERED REMAINING PROJECT $147,110 Wastewater WW1207 McKee Road Pump Station $47,300 - $47,300 $99,810 Comminutor Replacement Wastewater WW1204 Baltray Pump Station Upgrades $104,100 $6,400 $97,700 $2,110 Wastewater WW1205 Doverbrook Gardens Pump $52,800 $4,500 $48,300 $0 Station Upgrades The Contractor and estimated cost for the project are as follows: Blooming Glen Contractors, Inc. PO Box 391, Blooming Glen, PA 18911 $147,110 Based on the above, staff recommends awarding the contract to Blooming Glen Contractors, Inc., in the amount of $147,110 for the McKee Road Pump Station Comminutor Replacement Project.

ATTACHMENT A 1586 Mckee Road Mckee Road Pump Station Comminutor Replacement .McK ! McKee ee Rd Business Park 1722 Ú [ ! . 1585 236 . ! McKee Road 1565 ! . 15 ! . Ú [ 86 . ! Location of Improvements Ct . ! re no ski S e . ! . ! . ! . ! Dr e . ! in yw nd Br 5 a . ! 7 3 ! . Ni bl ic 4 k C! .t 0 50 100 Feet Legend Date Printed: August 1, 2014 10" 20" 35" File: m:\gis_data\projects\tech_mxds Ú [ Pump Station ¯ 12" 21" 36" \attachment_a_1586_mckee_rd ! . Manholes Department: Public Works GIS Force Main 15" 24" 4" City of Dover, Delaware 16" 27" 6" Dover Parcels 18" 30" 8" Sewer Line

ACTION FORM PROCEEDING: City Council AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 08/01/2014 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Evaluation of Bids – Concrete Construction and Replacement Phase I REFERENCE: CIP – Street, Concrete and Alley Program RELATED PROJECT: Concrete Construction and Replacement Phase II APPROVALS: City Manager, Controller EXHIBITS: EXPENDITURE REQUIRED: $100,931.00 AMOUNT BUDGETED: See Funding Source FUNDING SOURCE (Dept./Page in CIP & Budget): Multiple Funding Sources: General Fund; $900,000 Community Transportation Funds; $24,500, FY14 Concrete Program, ST1402; $42,300 Account No.: 147-1800-554.40- 31 and 318-990-582.40-31 TIMETABLE: Notice to Proceed to be issued within 30 days of Council approval. Project anticipated to be completed in 60 calendar days from Notice to Proceed issuance. RECOMMENDED ACTIONS: Award a unit price contract, based upon Bid #14-0052PW for the Concrete Construction and Replacement Phase I Project to Fontana Concrete Contractors, Inc. The Public Works Director may add or delete from the contract, up to 35%, based on available funding throughout the contract period and inform the City Manager of such additions and deletions. All work will be paid for at the unit prices bid for work completed and accepted by the City of Dover. The total work authorized under this contract will not exceed the available funding in conjunction with the Concrete Construction and Replacement Phase II Project & FY15 Street Program, which is part and parcel of the above referenced CIP project. BACKGROUND AND ANALYSIS In concurrence with the City of Dover’s Capital Investments Plan, it is proposed to replace various sidewalk sections throughout the City of Dover during Fiscal Year 2015. This portion of sidewalk replacement areas will be partially funded by Community Transportation Funds and therefore, are required to be paid with prevailing wages for the labor. The following locations were included in the proposed scope of work to be completed under the Concrete Construction and Replacement Phase I Project: ADDRESS SIZE OF REPAIR SQUARE FEET DEPTH COMMENTS 105 North State Remove brickwork and 242'x6'x4" 1452 4” Street replace with concrete Intersection of North Remove brickwork and State Street and 238’x7’x4” 1666 4” replace with concrete Division Street Remove and replace 33 South State Street 40'x5'x4" 200 4” concrete Remove brickwork and 45 South State Street 74'x5'x4" 370 4” replace with concrete 12-34 North Remove and replace 300'x5'x4" 1500 4” Governor’s Ave concrete Remove and replace Post Office, East 225’x5’x4” 1125 4” concrete; Install new Loockerman Plaza 225’x3’x2 ¼” 675 2 ¼” brickwork; Remove and replace streetlights

ACTION FORM Evaluation of Bids – Concrete Construction and Replacement Phase I Page 2 of 2 The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under ITB #14-0052PW. Bids were opened on July 24, 2014. The City of Dover received six (6) bids. Based on the proposed quantities, the estimated contract values are as follows: CONTRACTOR LOCATION TOTAL COST A-DEL CONSTRUCTION CO. NEWARK, DE $136,904.50 FONTANA CONCRETE CONST., INC. WILMINGTON, DE $100,931.00 GRASSBUSTERS LANDSCAPING CO., NEWARK, DE $104,294.00 INC. INNOVATIVE BUILDING CONCEPTS DOVER, DE $452,610.73* MITTEN CONSTRUCTION CO. DOVER, DE $125,370.00 SAM’S CONSTRUCTION, LLC WILMINGTON, DE $130,811.00 *Evaluated Bid based on Local Vendor Preference The Public Works Director may add or delete from the contract, up to 35%, based on available funding throughout the contract period and inform the City Manager of such additions and deletions; therefore, the contract final value may be adjusted to reflect all available funding. Based on the above, staff recommends awarding the contract to Fontana Concrete Construction, Inc. in the amount of $100,931.00 for the Concrete Construction and Replacement Phase I Project.

ACTION FORM PROCEEDING: City Council AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 08/01/2014 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Evaluation of Bids – Concrete Construction and Replacement Phase II REFERENCE: CIP – Street, Concrete and Alley Program RELATED PROJECT: Concrete Construction and Replacement Phase I APPROVALS: City Manager, Controller EXHIBITS: EXPENDITURE REQUIRED: $64,018.00 AMOUNT BUDGETED: $900,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works- Streets, CIP Project #ST1502, CIP Project Name: Street, Concrete and Alley Program, Account No.: 147-1800-554.40-31 TIMETABLE: Notice to Proceed to be issued within 30 days of Council approval. Project anticipated to be completed in 60 calendar days from Notice to Proceed issuance. RECOMMENDED ACTIONS: Award a unit price contract, based upon Bid #14-0053PW for the Concrete Construction and Replacement Phase II Project to Fontana Concrete Contractors, Inc. The Public Works Director may add or delete from the contract, up to 35%, based on available funding throughout the contract period and inform the City Manager of such additions and deletions. All work will be paid for at the unit prices bid for work completed and accepted by the City of Dover. The total work authorized under this contract will not exceed the available funding in conjunction with the Concrete Construction and Replacement Phase I Project & FY15 Street Program, which is part and parcel of the above referenced CIP project. BACKGROUND AND ANALYSIS In concurrence with the City of Dover’s Capital Investments Plan, it is proposed to replace various sidewalk sections throughout the City of Dover during Fiscal Year 2015. The following locations were included in the proposed scope of work to be completed under the Concrete Construction and Replacement Phase II Project: SIZE OF SQUARE LENGTH OF CURB ADDRESS DEPTH COMMENTS REPAIR FEET REPAIR Remove and replace 14'x4'x6" 56 12 Kings Highway 6” driveway and 23’x5’x6” 115 sidewalk apron Remove and replace 40 Kings Highway 273’ Type I curb Remove and replace 1435 South Hancock concrete; Remove and Ave/Thornton St 20'x5'x4" 100 4” 10’ replace Type III curb Intersection and gutter Remove and replace 16 North Bradford Street 5'x4'x4" 20 4” 6’ concrete; remove and replace Type II curb 617 North Bradford Remove and replace 50’x5’x4” 250 4” Street concrete

ACTION FORM Evaluation of Bids – Concrete Construction and Replacement Phase II Page 2 of 2 SIZE OF SQUARE LENGTH OF CURB ADDRESS DEPTH COMMENTS REPAIR FEET REPAIR Remove and replace 20’x5’x4” 100 4” concrete; remove and 814 South Bradford 5’x3’x4” 15 4” replace step to curb; Street 10’x5’x6” 50 6” remove and replace 3’x4’x6” 12 6” sidewalk and driveway apron Remove and replace 8’x4’x4” 32 4” concrete; remove and 31 Arbor Drive 10’x7’x6” 70 6” replace driveway apron Remove and replace concrete; remove and 824 Miller Drive 12’x5’x6” 60 6” replace sidewalk apron Remove and replace 935 Buck Drive 10’x5’x4” 50 4” concrete Remove and replace 936 Buck Drive 36’x5’x4” 180 4” concrete Remove and replace 981 Boggs Drive 10’x5’x4” 50 4” concrete Remove and replace Duncan Center Triangle 404’x5’x4” 2020 4” concrete around and Entrance 20’x5’x6” 100 6” triangle and entrance Remove and replace Hope Street 51’ Type I curb The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under ITB #14-0053PW. Bids were opened on July 24, 2014. The City of Dover received five (5) bids. Based on the proposed quantities, the estimated contract values are as follows: CONTRACTOR LOCATION TOTAL COST A-DEL CONSTRUCTION CO. NEWARK, DE $118,759.50 FONTANA CONCRETE CONST., INC. WILMINGTON, DE $64,018.00 GRASSBUSTERS LANDSCAPING CO., INC. NEWARK, DE $72,046.00 INNOVATIVE BUILDING CONCEPTS DOVER, DE 344,872.83* SAM’S CONSTRUCTION, LLC WILMINGTON, DE $69,646.00 *Evaluated Bid based on Local Vendor Preference The Public Works Director may add or delete from the contract, up to 35%, based on available funding throughout the contract period and inform the City Manager of such additions and deletions; therefore, the contract final value may be adjusted to reflect all available funding. Based on the above, staff recommends awarding the contract to Fontana Concrete Construction, Inc. in the amount of $64,018.00 for the Concrete Construction and Replacement Phase II Project.