Attachment

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE AGENDA FEBRUARY 11, 2013 - 12:00 NOON CITY HALL CONFERENCE ROOM 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Review of Revised Active Recreation Plan - Clearview Meadow (Staff Recommends Approval of Revised Active Recreation Area Plan #2 with the Comments and Conditions Provided) 2. Overview of Recreation Fees and Proposal for Open Gym Fees for Non-Residents of Dover (Staff Recommends Approval of the Open Gym Fees Schedule for Non-Residents, as Proposed) 3. Planning for Affordable Housing and Homelessness 4. Semi-Annual Review - Statistics Regarding Jobs and Businesses Gained and Lost in the City of Dover Since July 2012 (Committee Action is Not Required for this Item) 5. Update - CDBG Program (Committee Action is Not Required for this Item) 6. Adjournment /tm S:\AGENDAS-MINUTES-PACKETS\Committee-Agendas\2013\02-11-2013 PR&CE.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

City of Dover DATA SHEET FOR RECREATION PLAN REVIEW Recreation Plan Revision of January 22, 2013 PARKS, RECREATION AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF February 11, 2013 Planning Commission Meeting of March 18, 2013 Plan Title: Clearview Meadow, MI-13-04 File Numbers: C-04-01 Clearview Meadow Planned Neighborhood Design: Concept Plan SB-04-04P Clearview Meadow PND: Preliminary Subdivision Plan Plan Type: Planned Neighborhood Design Option Revised Active Recreation Area Plan #2 Location: North of South Little Creek Road, South of North Little Creek Road, and east of Babb Drive Tax Parcel: ED-05-077.07-06-98.00-000 (Active Recreation Area parcel) Owner: Shirliz LLC c/o Knollwood Development Corporation Site Area: 88.2524 +/- acres Property Use: Residential Subdivision Development under construction Number of Dwelling Units: Total - 303 dwelling units 167 Single Family Detached, 48 Duplexes, & 88 Townhouses Zoning Classification: R-8 (One Family Residence Zone) RM-1 (Medium Density Residence Zone) AEOZ (Airport Environs Overlay Zone) PROJECT SUMMARY Clearview Meadow is a Planned Neighborhood Development on 88.2524 acres +/- of land. The subject property is located on the south side of North Little Creek Road and north of the South Little Creek Road and east of Babb Drive. At the time of original development of the subdivision, the property was zoned R-8 (One Family Residence Zone), R-10 (One Family Residence Zone), RM-1 (Medium Density Residence Zone), and RM-2 (Medium Density Residence Zone). Following the Comprehensive Rezoning Project 2009, the property was rezoned to R-8 and RM-1 reflecting the proposed housing types of the development. A portion of this property also is currently subject to the AEOZ (Airport Environs Overlay Zone)*. (*Note: Pending action on Ordinances #2013-01 and #2013-02 for the Comprehensive Rezoning Project: AEOZ, the property will be removed from the AEOZ zoning district due to revisions to the AEOZ Noise Zones.) The Concept Plan for Clearview Meadow PND (C-04-01) received Planning Commission approval on April 19, 2004 and the Preliminary Subdivision Plan received conditional approval P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

MI-13-04 Clearview Meadow: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on February 11, 2013 Page 2 of 6 from the Planning Commission on September 20, 2004. The Record Plan for the Subdivision was recorded on September 30, 2005 and the Final Construction Plans were approved January 19, 2006. The development, as approved, consists of the following: 167 single family detached homes, 48 duplexes, and 88 townhouses for a total of 303 dwelling units. The initial phases of construction and home building focused on the southern portion of the subdivision along the streets of Mer Way, Lady Bug Drive and Nob Hill Road. Access into the subdivision is provided by JH Brown Boulevard and Babb Drive. Currently, there are 26 duplex units, 35 townhouse units, and 2 single family detached units complete (63 units complete); 2 duplex units under construction; and one single family detached home in permit review. Associated with this Revision to the Active Recreation Area of the subdivision, the applicant is proposing several lot revisions. The Minor Subdivision, which is subject to review by the Planning Commission, proposes to relocate one lot (Lot 212) to accommodate the revised recreation area and to create two additional lots (Lot 304 and 305) for development as single family detached dwellings. Previous Reviews of Active Recreation Plans As part of the Subdivision Plan review process for Clearview Meadow PND, the applicant prepared a Recreation Plan which illustrated how the development will provide recreation amenities in accordance with the design specifications described in Article 5, Section 10 of the Zoning Ordinance. A 6.8429 acre Active Recreation Area was initially shown including a walking path system, play structure, swings, tennis court, picnic tables, and benches. This active recreational component was reviewed by the Parks and Recreation Commission on July 27, 2004. The Revised Recreation Plan #1 involved the elimination of the tennis court and the addition of a swimming pool and bath house facility with associated parking lot. The playground equipment was also relocated in this redesign. A Revised Recreation Plan #1 was reviewed by the Parks Recreation and Community Enhancement Committee on November 9, 2004 and received Planning Commission approval on December 20, 2004. CURRENT PROPOSAL for Revised Active Recreation Plan #2 (dated January 22, 2013) The Revised Plan #2 indicates that 6.5624 acres of land would be reserved as Active Recreation Area creating a park area centrally located in the subdivision. The Revision proposes the elimination of the swimming pool and bathhouse building, relocation of the gazebo, and the addition of a community building with parking lot. A play area that contains a swing set and a play structure and series of benches and picnic tables remain throughout the site. The amenities are connected by a walking path system that is five feet in width and constructed of bituminous asphalt. A large lawn area is central to the recreation area. The community building fronts on Nob Hill Road at the northern terminus of JH Brown Boulevard, the main entry street into the development from the south. In front of the building is a fifteen (15) space parking lot. The architecture and floor plan of the community building submitted indicates a one story building with a front entry porch. The exterior finish materials appear to be a horizontal siding, a shake style shingle in the gables, and with a gable roof. The interior includes an exercise room, a small meeting (card/game) room, and large meeting room along with restroom facilities, storage, and a small kitchen.

MI-13-04 Clearview Meadow: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on February 11, 2013 Page 3 of 6 This Revised Active Recreation Area proposal must be reviewed by the Parks, Recreation, and Community Enhancement Committee for a recommendation prior to consideration of the Revised Plan #2 by Planning Commission. The following table provides information from the submitted Plan (last updated January 22, 2013) for the Revised Active Recreation Area #2 to be constructed: Required Provided on Revised Plan Active Recreation Area 275 S.F. per dwelling unit or Community building, gazebo, (Article 5 §10.16) 0.5 acre, greater thereof lawn area, walking paths, and 305 DU = 83,875 S.F. playground area = Total of (1.925 ac) 6.5624 acres Requires 1.925 acres Active Recreation Amenities Accessible Centrally located in the (Article 5 §10.15) development. Access to all residential lots via the walking paths and sidewalk network. Accessible access to the community building is unclear. Parking lot provides one handicapped accessible parking space. Active Recreation Amenities Age Oriented to Community Building (Article 5 §10.15) development Playground Area Equipment Gazebo Benches & Picnic Tables Walking path Parking Off-street parking provided for each dwelling unit on the individual lots with street frontage sidewalks to recreation areas. A parking lot with 15 spaces is also located on the south side of the Community Building. Setbacks: 30 feet from Community Building and residential lots and 25 feet Gazebo locations are in from right-of-way for street compliance with the setbacks as required. Landscaping The Revised Active Recreation Plan #2 shows trees and landscaping around the site. *Increase from 303 lots to 305 lots pending Minor Subdivision Plan Review by Planning Commission.

MI-13-04 Clearview Meadow: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on February 11, 2013 Page 4 of 6 OPEN SPACE/ RECREATION PLAN Twenty-five percent of the total site area must be set aside and preserved for open space within a subdivision under the Planned Neighborhood Design Option. Originally, a total of 22.0650 acres +/- of open space was approved for the development which met the 25% open space requirement. With this proposed revision to the Active Recreation Area, which is part of the Open Space (and the lot revisions), results in a total of 21.5751 acres +/- of open space. This continues to meet the requirement for 25% open space. The Active Recreation Area for this project is required at a rate of 275 square feet per dwelling unit or 0.5 acre of land, whichever is greater. Based on 303 dwelling units, 83,325 S.F. (1.9129 acres) of Active Recreation Area is required. However, with the proposal for the lot revisions, the subdivision would have a total of 305 dwelling units thus requiring 83,875 S.F. (1.925 acres) of Active Recreation Area. The proposal complies with this requirement. A 40-foot buffer area is required adjacent to the entire perimeter property line of the development. This buffer is to provide a transition between the Planned Neighborhood Design project and adjacent properties. No building can be constructed in this buffer area and should be indicated on the subject properties. This must be clearly noted on the plan and a deed restrictions for certain lots as it may impact the ability of certain properties to add accessory buildings such as sheds in the future. TREE PLANTING AND LANDSCAPE PLAN The Plan continues to have a significant number of tree plantings within the Active Recreation Area. The planting locations have been adjusted to accommodate the location of the Community Building. The Active Recreation/Park Area has over 220 tree plantings along with shrub plantings on the pathway network. STAFF RECOMMENDATIONS The following are comments and recommendations from Staff of the Department of Planning & Inspections following review of the Revised Active Recreation Area Plan #2 to be constructed. 1) The proposed plan meets the area requirements for the Active Recreation Area. The plan is required to provide 1.925 acres of Active Recreation Area and it is proposing 6.5624 acres of Active Recreation Area. 2) Staff recommends approval of the Community Building, Gazebo, the swing set and the playground area, walking path, and site furnishings with comments and conditions provided below. 3) The following items should be included on the Plan to clarify the construction of the recreation area improvements: a) Provide lighting around the Active Recreation Areas. b) Lawn areas shall be appropriate planted (seeded or sodded) a maintained for active recreation activities. c) Clarify the total square footage of the Community Building. d) Provide bike racks near the Community Building. e) Identify utility service connections to the Community Building. f) Identify the phasing for the construction of the Active Recreation Area with relation to

MI-13-04 Clearview Meadow: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on February 11, 2013 Page 5 of 6 the building construction phasing to ensure that the development of the Active Recreation amenities keeps pace with the building construction. 4) The Community Building must include an accessible entrance route for entry into the building. Currently, the front porch is elevated several steps with no ramp system depicted. 5) Ensure barrier free access is provided at all intersections of drive lanes and sidewalks including the entrance to the parking lot for active recreation area. 6) Ensure that tree planting locations do not conflict with utility lines or locations. 7) The community building must comply with the building and fire code requirements. 8) The applicant is reminded of the requirements for construction phasing of the recreation area as associated with the development of the residential units. The 17,325 S.F. of recreation area for the residential units constructed to date (275 S.F. x 63 dwelling units) is being met by several open lawn areas in the vicinity of JH Brown Boulevard. (a) Article 5 §10.6 Construction Phasing. The recreation and open space areas shall be completed in a proportion equal to or greater than the proportion of residential dwelling units completed, except that one hundred (100) percent of the recreation and open space areas shall be completed prior to issuing building permits for the final twenty (20) percent of the dwelling units proposed. Building permits shall not be issued for dwelling units unless the requirements of this section are met. 9) There shall be provisions which ensure that the common open space land (including active recreation area) shall continue as such and be properly managed and maintained. 10) In the event, that major changes and revisions to the Plan occur in the finalization of the Revised Recreation Plan and associated Minor Subdivision Plan contact the Department of Planning and Inspections. Examples include reorientation of elements, relocation of site components, etc. These changes may require resubmittal for review by the Development Advisory Committee, Planning Commission, or other agencies and commissions making recommendations in regards to the plan. 11) The applicant/developer shall be aware that prior to any ground disturbing activities on the site the appropriate site inspections and permits are required. The applicant shall be aware that Recreation Plan approval does not represent a Building Permit and associated construction activity permits. A separate application process is required for issuance of a Building Permit from the City of Dover. 12) Construction may have an effect on the adjacent property owners and nearby travel lanes. Any work requiring the closing or rerouting of traffic should be coordinated as to offer the least amount of inconvenience. The Parks, Recreation, and Community Enhancement Committee shall submit to the Planning Commission a report detailing the recommendations as to the Revised Recreation Area Plan #2. Attachments: Recreation Area Plan* – Final Plan approved 1/19/2006 (2 sheets)

MI-13-04 Clearview Meadow: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on February 11, 2013 Page 6 of 6 Proposed Recreation Area Plan* dated 1/22/2013 (2 sheets) Record Plat (recorded September 30, 2005) of Clearview Meadow* with redline mark- ups of lot revisions (Sheets 1-6) Recreation Area Estimate of Improvements of June 25, 2004 Revised October 25, 2004 Recreation Area Estimate of Improvements dated January 23, 2013 Community Building Conceptual Floor Plan & Architecture dated January 22, 2013 *Plan Set Sheets are available as paper copies should Committee members desire this format. Contact the Planning Office at 736-7196.

305 47.3837 Acres 21.5751 Acres 6.5624 Acres 3.46 DU/acre 0.2060 Acre & 304-305) 169 NORTH

NORTH

285,860 SF 6.5624 AC Lot 212 Relocated See Sheet 4 of 6 NORTH

NORTH

285,860 SF 6.5624 AC NORTH

NORTH

CLEARVIEW MEADOW RECREATION AREA ESTIMATE OF IMPROVEMENTS JANUARY 23, 2013 Prepared for: CITY OF DOVER PARKS & RECREATION Equipment (material costs: tot lot, etc., as shown on plan) …………………. $ 61, 461 Installation Labor (estimated at 1/3 equipment costs) …………………………. $ 20,282 Community Building (2,929 sf @ estimated $60/sf) ……………………………… $ 175,740 Concrete Curb (455 lf @ estimated $12.50/lf) ……………………………………… $ 5,688 Bituminous Surface w/Stone Base (720 sy @ estimated $15/sy) ………….. $ 10,800 Concrete Sidewalk (485 sf @ estimated $6/sf) …………………………………….. $ 2,910 Bituminous Path (2,705 lf @ estimated $8/lf) ………………………………………. $ 21,640 Shrubs, park entrance/gazebo area (57 @ estimated $25 each) ………….. $ 2,850 Total Estimate of Improvements ………………………………………… $ 301,371 Former Estimate of Improvements (from 10/25/2004)….……………………… $ 284,468 Increase in Estimated Improvements ……….…………………..…………………….. $ 16,903

ACTION FORM PROCEEDING: Parks, Recreation & Community Enhancement Committee DEPARTMENT OF ORIGIN: Parks & Recreation DATE SUBMITTED: February 4, 2013 PREPARED BY: Ann Marie Townshend, AICP, Director of Planning & Community Development SUBJECT: Overview of Recreation Fees and Proposal for Open Gym Fees for Non-Residents of Dover REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager EXHIBITS: Fields, Parks & Pavilion Rental Rates; John W. Pitts Center Indoor Facility Rental Policy and Procedures; Proposal for Open Gym Fees for Non-Residents EXPENDITURE REQUIRED: $ N/A AMOUNT BUDGETED: $ N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: If approved by City Council, the Open Gym Fees for Non-Residents would be effective April 1, 2013 RECOMMENDED ACTION: Staff recommends that City Council approve the Open Gym fees as proposed. BACKGROUND AND ANALYSIS The City of Dover’s Recreation Division offers a variety of programs that are supported by fees. Fees include: participation fees for recreation programs, fitness classes, and sports leagues; field rental fees for use of multi- purpose and softball fields and park pavilions; and rental fees for use of the Pitts Center Gym and multi-purpose room. Fees for program participation are set based on the program and advertised in the program guide. Rental fields for fields and pavilions and fees for rental of indoor facilities are attached. As the Recreation Division staff has evaluated the fee structure to improve cost recovery associated with recreation programming, we have developed a proposal to charge fees to non-residents of Dover for participation in Open Gym. The Open Gym Fee Proposal is attached for consideration by the Parks, Recreation, and Community Enhancement Committee. Based on the data we have about non-resident participants in open gym, staff estimates that the new fee would generate approximately $5,000 annually. This would account for an increase in the Recreation Division’s revenue by approximately 4 percent. Because the Recreation Division is a general fund department, supported by tax revenue, a modest fee for non-residents to participate in open gym is an issue of equity.

City of Dover Recreation Department Fields, Parks & Pavilion Rental Rates Schutte Park Multipurpose Field Rates Description Description Fee Non-Refundable Deposit One Field* 1 field provided $ 25.00 - ½ Day $ 25.00 *Dover Park or Schutte Park $ 50.00 - Full Day Camps Non-Profit Camp Field Area (1, 2 or 3) $150.00 - Week $ 50.00 Profit Camp Field Area (1, 2 or 3) $200.00 - Week $ 50.00 League Play Saturday OR Sunday Field Area (1, 2 or 3) $400.00 - 10 weeks Tournaments One Field Area $150.00 - Day $ 50.00 - Day Two Field Areas $200.00 - Day $100.00 - Day Three Field Areas $250.00 - Day $125.00 - Day Lining of fields is available for an additional fee. If interested, please contact the Recreation Office at (302) 736-7050. Softball Field Rates Field lights are not available for single field or tournament rentals. Description Fee Non-Refundable Deposit One Field $ 25.00 - 2 hours $ 25.00 Tournaments Up to Five Fields $300.00 - Day $ 50.00 - Day Park Pavilion Rates Description Pavilion Fee (Fee applicable: March 1 - October 31) Available for rental daily: 7 a.m. - Dusk $ 50.00 - Day Per Pavilion Pavilion Locations Dover Park - #1 Playground Pavilion #2 Woods Pavilion Silver Lake Park - #1 Beach Pavilion #2 Woods Pavilion Schutte Park - #1 Playground Please refer to back of this page for a list of Rules and Regulations. Any violation of these rules may result in the City of Dover revoking your Permit and the loss of your Permit Fee(s). For further information, please call the City of Dover Parks & Recreation Department at (302) 674-7541.

John W. Pitts Recreation Center P A R KS & C OMMUNITY SERVI INDOOR FACILITY RENTAL POLICY AND PROCEDURES City of Dover Recreation Division John W. Pitts Recreation Center Schutte Park 10 Electric Ave. Dover, DE 19904 (302) 674-7541 Fax (302) 678-2674

Table of Contents Rental Procedures ....................................................................................................................................... 1 Reservation Policy ....................................................................................................................................... 1 Rental Rates................................................................................................................................................. 1 Deposit Requirements................................................................................................................................. 2 Amending The Contract .............................................................................................................................. 2 Cancellation Policy ...................................................................................................................................... 2 Insurance Requirements ............................................................................................................................. 2 Room Capacities .......................................................................................................................................... 2 Denied Requests / Cancelled Permits ......................................................................................................... 2 Facility Rules, Policies and Procedures........................................................................................................ 3 As Renter, I Agree ................................................................................................................................. 3 General Facility Rules and Policies........................................................................................................ 3 Multi-Purpose Room General Policies .................................................................................................. 4 Gymnasium / Basketball / Volleyball Court General Policies ............................................................... 4 Security At Event ......................................................................................................................................... 4 Set-Up [Tables & Chairs].............................................................................................................................. 4 Table Coverings ........................................................................................................................................... 4 Alcohol in City Facilities ............................................................................................................................... 4 Kitchenette .................................................................................................................................................. 5 Decorations ................................................................................................................................................. 5 Live Animals................................................................................................................................................. 5 Structures .................................................................................................................................................... 5 Damages ...................................................................................................................................................... 5 Audio / Video & Meeting Equipment .......................................................................................................... 5 Parking Restrictions ..................................................................................................................................... 5 Forms ............................................................................................................................................................. Cleaning Checklist ................................................................................................................................. 6 Acknowledge Form ............................................................................................................................... 7 Facility Rental Application .................................................................................................................... 8

RENTAL PROCEDURE A prospective renter may tour the facility during business hours, respecting the privacy of other facility users and renters using the facility. We do not accept tentative reservations or hold dates. A requested facility room reservation date will only be held upon submission of the following: □ Completed Facility Rental Application □ Payment of Appropriate Deposit □ Completed Policy & Procedures Acknowledgement Form Upon receipt of the above, the Rental request will be reviewed by the Building Coordinator and the City of Dover Police Chief, for approval. You will be informed as soon as the approval process is complete. If the rental request is approved, the remaining fees are due fourteen (14) calendar days prior to the date of the function. If these obligations are not met, The City reserves the right to cancel the contract and release the date. Payments can be made by cash, check, or money order (payable to the City of Dover), or by credit card (MasterCard , Visa or Discover). Mailing Address: Physical Address: City of Dover John W. Pitts Recreation Center John W. Pitts Recreation Center Schutte Park PO Box 475 10 Electric Ave Dover, DE 19903 Dover, DE 19904 Business Hours: Monday through Thursday 8:30am to 9:00pm Friday 8:30am to 8:00pm Saturday 9:00am to 5:00pm* Sunday 12:30pm to 5:00pm* *Available hours are subject to change seasonally. RESERVATION POLICY The facility has established specific booking windows for various types of groups and organizations based on priority for use and access to the facilities that the City has to offer for rent. Reservations may not be transferred, assigned, or sublet. IDENTIFICATION AND DEFINITION Recreation Division Sponsored Programs 18 months Activities organized by the Recreation Division City Sponsored Programs 12 months Activities organized by the City of Dover Government Sponsored Programs 8 months A governmental agency, which benefits the City of Dover residents Non-Profit Organizations 4 months Groups that have obtained 501(c) status as a charitable organization Private 3 months Individuals or groups holding private events not open to the public RENTAL RATES Rental fees will vary depending on the facility requested. Use of the Multi-Purpose Room or a Basketball Court requires a two-hour minimum charge. There is no pro-ration for half hour increments. John W. Pitts Recreation Center Hourly Rate Per Room Classification Rate Hours Multi-Purpose Basketball Room Court “A” Monday-Friday 8:30am – 5:30pm $30 $35 “B” All Other Hours $30 $75 1

DEPOSIT REQUIREMENTS All rentals require a paid security deposit prior to the rental request being considered. Deposits are as follows: Multi-Purpose Room $25 security deposit Basketball Court $100 security deposit Volleyball Court $100 security deposit Security deposit will be refunded in approximately two weeks, by check, after the event if the following criteria are met: □ There is no damage to the facility. □ There is no additional City staff time required to clean or repair the facility as a result of the event. □ The cleaning of the facility is completed per the checklist. □ The hours of use do not exceed those paid for and agreed upon in the rental contract. □ Only the room(s) designated on the rental contract were used. □ Police or City staff intervention was not required as a result of the event. Fees will not be refunded if actual use time is less than the rental period agreed upon in the Building Rental Application. Therefore, reservation time should be chosen carefully. AMENDING THE CONTRACT Once a Rental Application has been completed and the renter desires to make changes to the Rental Application, such as changing the hours of use or adding additional rooms to the contract, this shall be done in writing or in person. Changes to a rental date may be considered as a cancellation and re-booking if amendments are made within the ranges of when cancellation fees would be assessed (see Cancellation Policy below). An amended contract will be generated by the Division outlining the requested changes and then be signed by the Division representative and the renter CANCELLATION POLICY Cancellation fees are determined by the date the City receives written notification by the responsible party listed on the Building Rental Application of their intent to cancel the event. Upon receipt of the written cancellation request, the refund, if applicable, will be processed as follows: NUMBER OF DAYS PRIOR TO EVENT 60-31 Days 30 Days Or Less Multi-Purpose Room No Penalty $20 fee Basketball –or- Volleyball Court $50 fee $75 fee All fees assessed on cancelled events will be deducted from the security deposit, if fees have not been paid. Deposits and rental fees will be refunded by check. Refunds will be processed by our Finance Department and usually take two weeks. GYMNASIUM/COURT INSURANCE REQUIREMENTS The City of Dover requires that certain uses of the facility will dictate the need for liability insurance against claims resulting from injuries to persons or damages to property, which may arise from or in connection with the renter’s use of the facility. A minimum of $2,000,000 General Liability Insurance must be secured at the renter’s expense. A certificate of insurance is required and must be submitted twenty (20) calendar days prior to the event. The certificate must name The City of Dover as “Additional Insured” and specify the day, time and location of the event. ROOM CAPACITIES Multi-Purpose Room Basketball Court Volleyball Court Size- (938 sq ft) Bleacher Seats- 60 Bleacher Seats- 60 Maximum Seating: Theater Style: 65 Tables & Chairs: 40 DENIED REQUESTS / CANCELLED PERMITS A request may be denied, or a permit cancelled, on the grounds that the applicant has previously had a permit revoked in the City of Dover or another jurisdiction for violation of permit conditions, or failure to fulfill any use requirement by the established deadline, including, but not limited to, the payment of facility fees or extra fees. Permits may also be cancelled for failure to adhere to use policies and procedures, as presented herein, or as stipulated in communication with permit holder. 2

FACILITY RULES, POLICIES AND PROCEDURES As Renter, I Agree, 1. To accept no admission fees, or to sell, or offer for sale, any merchandise, article or thing, whatsoever, without the prior written consent of the Recreation Center Coordinator of the Recreation Division. 2. Not to practice, carry on, conduct, or solicit for trade, occupation, business or profession. 3. No collecting of monies for any reason without the prior written consent of the Recreation Center Coordinator of the Recreation Division. 4. Not to distribute any handbills or circulars, or to post, place erect any bills, notices, paper or advertising devise or matter of any kind, without consent of the Recreation Center Coordinator. 5. Smoking is not permitted inside City facilities. 6. No beer or other alcoholic beverages are permitted at any time. 7. No loud music, bands, DJ’s, etc. are permitted at any time. 8. A reservation/permit does not hold any rental past the date and time stated on the issued permit. 9. Not to indulge in riotous, boisterous, threatening, indecent, abusive, profane language or behavior. 10. Any additional services as determined by the City of Dover will be an additional cost to the applicant 11. No vendor activity is permitted without prior approval and all vendors must have all required permits. 12. A permit issued for all paid reservations and your copy should be available during your event, as it must be shown upon request. 13. That Security Deposits will be returned (within 2 weeks) after inspection of the rented room(s) by the City of Dover staff and provided there is no damage, or clean up required. 14. I will dispose of all trash, food, and all other rubbish in the appropriate receptacles provided outside of the facility. 15. The party issued the City of Dover Permit is solely responsible for any damage to City property caused by its use under this permit and further that it shall be responsible or liable for any and all injuries to persons sustained upon the premises or damage to personal property. The City of Dover shall not be liable or responsible in any manner whatsoever for any damage to property or injuries to persons upon the premises. 16. The party issued the City of Dover permit accepts responsibility of leaving the premises in the condition they found it. The party will be charged and security deposit will not be returned if the City of Dover must clean, replace, or repair property damage caused by or during your rental. 17. Balloons are not permitted in the John W. Pitts Recreation Center. 18. Grilling/Cooking outside of the Recreation Center is not permitted under any circumstance. 19. No tables, chairs or other City property may be taken outside of the rented room. 20. Access doors are to be closed at all times and may not be propped open. 21. Emergency exit doors are only permitted to be used in emergencies. They are not a means of egress for visitors, nor may they be blocked in any way. 22. Parking is permitted only in designated areas. Unloading in fire lanes is not permitted at any time. Overnight parking is prohibited. Vehicles are not to be driven on or parked on grass or sidewalk. Violators will be ticketed or towed at the owners expense. 23. City staff will not distribute or promote information on rentals and uses held in City facilities. Therefore, please ensure that flyers/ads and other promotional materials list the renter’s contact phone number. GENERAL FACILITY RULES AND POLICIES A. The renter, as indicated on the Building Rental Permit, agrees to be present for the duration of the event as listed on the approved permit. B. Series meetings are not allowed at any of the Recreation Division facilities. Series meetings shall be defined as using and booking a facility for more than three (3) consecutive months, or more than nine (9) dates within any three (3) month period. Groups that utilize a facility within the limits of this policy, may not book additional dates until the completion of the existing rentals. C. All permit applications are reviewed by the City of Dover Police Department and/or the Police Chief and the and the Recreation Center Coordinator. D. A permit may be denied on the grounds that the applicant has previously had a permit revoked by the City or in another jurisdiction for violation of permit conditions. E. The City reserves the right to refuse to grant the use of its facilities to any person or group if such use is deemed to be contrary to the best interest of the City and/or its residents. F. The responsible party must agree to take full responsibility for the behavior exhibited by the guests. If City staff deems a situation uncomfortable and must call for police intervention, the total deposit will automatically be forfeited. G. The Recreation Center Coordinator reserves the right to cancel all permits with as much notice as possible. 3

MULTI-PURPOSE ROOM GENERAL POLICIES 1. Please be advised that this is an athletic facility. Other events will be scheduled in other areas of the building at the same time as your event. There will be noise, this is unavoidable. Please plan accordingly. 2. Tape, staples, thumb tacks, nails, etc. are not permitted on the walls, floor, doors, ceiling, tables or chairs. 3. Doors are to be closed during rentals. At no time are they to be propped open. 4. Do not drag items across the floor. 5. Tables, chairs, and/or other City property are not to be removed from the Multi-Purpose Room. 6. The Emergency Exit door located on the east side of the room is for emergency evacuations only. 7. The equipment room connected to the Multi-Purpose Room is off limits at all times. 8. Balloons are not permitted. 9. Candles are not permitted. 10. Kitchenette rules: a. The use of Pitts Center supplies and utensils is prohibited. b. Renters must bring their own supplies and equipment. c. Items on the stove top must be attended at all times. d. Area must be left as it was when you arrived. GYMNASIUM / BASKETBALL / VOLLEYBALL COURT GENERAL POLICIES 1. Gymnasium/Court rentals do not include the use of equipment such as balls, coolers, etc. 2. Absolutely NO FOOD, CANDY, DRINKS OR GUM permitted in the gym. This includes Sports Drinks. 3. No glass bottles permitted. 4. Plastic water bottles are permitted. 5. Only Non-Marking athletic court shoes are permitted to be worn on the courts. If it has a black sole, it probably is not permitted to be worn on the court, check with the Building Supervisor. 6. Appropriate gym attire must be worn at all times. Shirts must be worn at all times. Shorts must be pulled up. 7. No Heeles (shoes with skates) or skateboards. 8. Absolutely NO DUNKING OR HANGING ON THE RIMS. The renter is responsible for any damage caused to equipment and subject to suspension of playing privileges. 9. Horseplay, fighting, swearing, abusive language and/or destruction of City property are prohibited at all times. 10. Outside Gym doors are not to be opened. These are emergency exits only. 11. Scoreboards are not part of the rental fee. They are available at an additional charge and must be operated by facility staff. 12. No tape of any type may be placed in the floor for any reason. 13. Signage may not be hung on the gymnasium walls, glass or curtain. 14. Activities deemed to cause possible damage to the facility will not be permitted. SECURITY AT EVENT The City of Dover reserves the right to require security personnel and/or adult supervision based on an appropriate ratio to attendees as deemed necessary by the Center Staff, to ensure the safety and welfare of the attendees while utilizing said facilities. The cost of providing security personnel will be the responsibility of the applicant. In addition, the City reserves the right to restrict or limit access to the building during the course of the rental. SET-UP [Tables & Chairs] Recreation Center staff are responsible for the set-up and take-down of tables and chairs for rentals in the Multi- Purpose Room. Please select from the room set-up diagrams provided. TABLE COVERINGS It is strongly recommended that for any activity that may soil or damage the table, that table covers be used. ALCOHOL Alcohol is not permitted. Alcohol found on City property will result in the immediate cancellation of the rental and/or event. Possession and/or consumption of alcoholic beverages on City property is prohibited and will be strictly enforced by the Recreation Center Staff and the City of Dover Police. 4

KITCHENETTE The Multi-Purpose Room has a small kitchenette that may be used for the warming of food and minor preparation only. Per State and County Health Code regulations, full meal preparation is not allowed. Any food/beverage items left on site will be disposed of immediately following the rental period as indicated on the contract. Fees may be withheld from the deposit if the Center Staff time is required to dispose of any leftover food or trash. DECORATIONS No decorations are allowed which would damage or discolor the facility or grounds. Tacks, nails, screws, duct tape, scotch tape, masking tape are not permitted on walls, doors, windows, floors, tables, chairs, etc. Balloons are not permitted in the Recreation Center. Any special decorations, activities, or amenities must have the written approval of the Recreation Division. Open flames or candles are not allowed inside any facility. Fees may be withheld from the deposit if City Staff time is required to remove or dispose of any remaining decorations. LIVE ANIMALS Live animals are not allowed inside Pitts Center with the exception of Seeing Eye Dogs and Police Canines. STRUCTURES Inflatable structures, tents, dunk tanks and climbing walls are not allowed inside the Pitts Center, on the grounds or in the parking lots. DAMAGES The applicant agrees to reimburse the City for all costs incurred by it in repairing damages including, but not limited to, the facility, furnishings, fixtures, grounds, and/or additional cleaning required outside of the normal scope for said facility maintenance, which occurred in connection with the permitted activity and caused by the renter, sponsoring organizations and/or attendees. Reimbursement for such expenses that are in excess of the security deposit will be invoiced to the renter or charged to the credit card previously authorized. In addition to the policies and procedures listed in this informational packet, all functions conducted on/in City facilities must abide by the City of Dover Municipal Codes. AUDIO / VIDEO & MEETING EQUIPMENT The Pitts Center has limited audio visual equipment available for additional fees and must be listed on the permit application. Internet capability is not available within the facility for meetings. TV/DVD Player $5 Projector/Screen $5 Easel $2 PARKING Parking is permitted only in designated areas on a first come, first served basis. Unloading in fire lanes is not permitted at any time. Overnight parking is prohibited. Vehicles are not to be driven on or parked on grass or sidewalk. 5

CLEANING CHECKLIST The Pitts Center will furnish paper towels, plastic garbage bags, broom, mop, vacuum and bucket. The following list provided to assist you with meeting the facility cleaning requirements. Multi-Purpose Room Applicant Staff Check-Out Check List Initial Initial Decorations removed and properly disposed of at the completion of the function. Tables and chairs wiped off. Floor swept and mopped, if needed. Sink scrubbed and cleaned. All counter tops cleaned. Stove top cleaned. Microwave cleaned. All dishes/utensils/tableware removed from the facility. All items removed from the refrigerator. Refrigerator wiped clean. All trash bagged and placed in the dumpster located outside of the facility. All lights turned off and all doors locked when exiting room. Gymnasium List Court(s) _____________________________________________ Applicant Staff Check-Out Check List Initial Initial Trash, etc. removed from bleachers. Floor inspected and no spills or damage. Walls inspected and no damage. All equipment removed. All trash bagged and placed in the dumpster located outside of the facility. Room Inspected By [Staff]: _________________________________________________ Time: ______________________ Room Approved: YES NO List any issues/problems: __________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Any items mistakenly left in or on the property will be held for one (1) business day, after which time, said items will be disposed of at the discretion of City staff. If emergency maintenance is required during your event, go to the reception desk and report the problem. 6

ACKNOWLEDGEMENT I, (print your name)____________________________________________________________ have read and understand the policies and procedures set forth by the City of Dover Recreation Division and the John W. Pitts Recreation Center. I understand that failure to adhere to these policies may result in forfeiture of the deposit and any fees that I have paid. Please initial next to each statement below to indicate your understanding: I must return a copy of the signed Rental Application and this Acknowledgement within one (1) week of receipt. The entire rental payment must be paid 14 calendar days prior to my event. Failure to do so will result in the rental being cancelled. I cannot enter the facility until my designated start time. I must vacate the facility at my designated ending time and will plan any and all takedown and cleanup accordingly. The facility must be kept in its original condition and failure to do so will result in loss of my deposit and additional charges may be incurred. I am to be present during the entire function. I am responsible to meet all facility clean-up requirements. Any items mistakenly left in or on the property will be disposed of after one (1) business day. The City has the right to cancel my Rental Permit immediately, should any violation of any of the listed policies and procedures occur. I understand the policy on decorating, including no balloons, and will abide by the requirements. I am responsible for the conduct of all of my guests. Please Note: We cannot anticipate every situation that may occur, nor can we anticipate all questions you may have regarding a particular policy. The City reserves the right to amend these policies as necessary. Please clarify any questions you may have regarding these policies prior to executing this Acknowledgement. ____________________________________________________ _____________________ Renter Signature Date 7

JOHN W. PITTS RECREATION CENTER FACILITY RENTAL APPLICATION Note: 5 business days are required to process rental application. All applications will be reviewed by the Recreation Center Coordinator and the Chief of Police prior to approval. A. GENERAL APPLICANT INFORMATION Todays Date: _______________________________ Organization (If applicable): ___________________________________________ Email: __________________________________________ Contact Name: _____________________________________________________ Home Phone: ____________________________________ (Must be at least 21 years of age) Mailing Address: ____________________________________________________ Work Phone: _____________________________________ City: _____________________________ State: ______ Zip: ____________ Cell Phone: ______________________________________ B. JWP CENTER FACILITY REQUESTED See Facility Rental Policies and Procedures Handbook for Rental Rates/Hours. □ Basketball Court – Red □ Volleyball Court (1) □ Multi-Purpose Room $35 / hr ~ “A” hours $35 / hr ~ “A” hours $30 / hr $75 / hr ~ “B” hours $75 / hr ~ “B” hours □ Basketball Court – Blue □ Volleyball Courts (3) $35 / hr ~ “A” hours $ 70 / hr ~ “A” hours $75 / hr ~ “B” hours $150 / hr ~ “B” hours C. GENERAL EVENT/FUNCTION INFORMATION Name/Nature of Event: __________________________________________________________________________________________________ (A description of the event or name of event) Proposed Date(s)of Event: _______________________________________________________________________________________________ Starting Time: ________________________ Ending time: ______________________ Estimated Attendance: _________________ (Including set-up time) (Including clean-up time) SNAP SHOT  Will your event be publicized and/or open to the public? YES NO  Would you describe your event as a league, tournament, game, or contest? YES NO  Are you charging to participate in your activity? YES NO I, as an official representative of the organization and/or event identified in this application, and whose name appears on this application as the contact for said event, by signing below verify that the information contained in this application is true and accurate to the best of my knowledge, and that I have read and understand the policies pertain to rental of City facilities. SIGNATURE: DATE: By signing this application, the contact person for this event is verifying that all information contained in this application is true and accurate to best of their knowledge. C. REQUIRED CREDIT CARD INFORMATION (for damage and/or clean-up) Should your activity cause excess cleaning or repair to the Permitted area, as determined by the City of Dover, you will be responsible for all fees incurred for cleanup and repair. The fees will be charged directly to this account. The City will notify you with the cost prior to charging the account. Card Type: Discover MasterCard Visa Card Holders Name: ______________________________________________ Account #: _____________________________________ Exp. Date: ___________ Authorized Signature: ____________________________ OFFICE USE ONLY Date Received: ________________ Security Deposit: $_______________ Policies Acknowledge Received: Y N Rental Charge: $__________ @ _________ hrs = $____________ Rental Payment Due Date: ________________ Any Additional Charges: ____________________________________________________________________________________ Approved _____ Denied ______ Coordinators Signature: _______________________________________ Date: ________________ 8

John W. Pitts Center Open Gym Fee Proposal Why charge for non-residents for open gym? • The City charges for recreation programs, including fitness classes, sports instruction and sports leagues. Open gym provides a “free” alternative to the leagues. • Open gym costs the City money in operating costs. o Energy/utility costs for the Pitts Center o Staffing costs for the Pitts Center (including custodial services) • Consistently since the opening of the Pitts Center, more than half of all open gym participants have been non-residents of the City of Dover. • The City needs to recover its costs. • The JW Pitts Center, as all City recreation programs and facilities, is a general fund expense. Non-residents do not pay taxes. • Non-residents have caused residents of the City to leave the facility by being too competitive or argumentative. Proposed fee schedule: Resident Non-Resident Annual Charge Free $50 for individual $100 for family Quarterly Charge Free $15 for individual $30 for family Per Session Charge (if no annual Free $3 for individual (cash only) or quarterly fee paid) Senior Citizens Free Free

Economic Development Office 101 W Loockerman St, 1A Dover DE 19904 CITY OF DOVER TOP EMPLOYERS COMPANY # EMPLOYEES BY DATE 12/15/2011 6/27/2012 1/28/2013 Bayhealth-Kent General & Milford 3000 3123 3000 640 S. State St Dover DE 19901 (302) 674-4700 Mr. Terry Murphy Dover Downs, Inc. Hotel & Casino- Hotel & Casino- Hotel & Casino- 1131 N. DuPont Hwy 1475 1450 1407 Dover DE 19901 Speedway – 60 Speedway – 45 (302) 674-4600 Speedway – 47 Ms. Janie Libby Dover Air Force Base Active -3900 Active -3900 Active -3463 (302) 677-3372 Reserve – 1500 Reserve – 1500 Reserve – 1874 Public Affairs Office Civilian - 1000 Civilian - 1000 Civilian - 1167 www.dover.af.mil State of Delaware Est. 4500-5000 Est. 4500-5000 Est. 4500-5000 Office of Mgmt & Budget Laura Simmons Delaware State University FT – 770 FT – 770 FT – 770 1200 N. DuPont Hwy PT - 188 PT - 188 PT - 188 Dover DE 19901 (302) 857-7027 Dr. Phyllis Edamatsu Energizer (Playtex Products) 495 496 499 P.O. Box 7016 Dover DE 19903-7016 (302) 678-6176 Ms. Gina Sullivan Kraft Foods Hourly & Salaried Hourly & Salaried Hourly & Salaried – 1250 W. North St – 544 – 544 544 Dover DE 19903-0600 Contract – 60+ Contract – 60+ Contract – 60+ (302) 734-6100 Kool-Aid will add Mr. Bruce Robinson (HR) 29 jobs

Comcast Cable 130 – Dover Only 130 – Dover Only 130 – Dover Only 5729 W. Denney’s Rd Dover DE 19901 (302) 672-5936 Mr. Tom Worley Delaware Technical & Community FT 185 FT 230 FT 222 College Temp/PT 200 Temp/PT 200 Temp/PT 227 100 Campus Dr includes Adjunct includes Adjunct includes Adjunct Dover DE 19901 Faculty Faculty Faculty (302) 857-1000 Proctor & Gamble P&G 196 P&G 196 P&G 185 P.O. Box 7010C Contract - 187 Contract - 187 Contract - 195 Dover DE 19903 (302) 678-2600 x2189 Ms. Teresa Dean Wesley College FT – 92 FT Staff – 91 FT Staff – 94 120 N. State St Faculty-75 FT Faculty-70 FT Faculty-78 Dover DE 19901 Aramark - 80 Aramark (Dining) - Aramark (Dining) - (302) 736-2300 Aramark to be 41 71 Dr. William Johnston replaced by Nat’l Management Nat’l Management – National –(Maintenance)-28 (Maintenance)-26 Management Inc. Barnes & Noble-2 Barnes & Noble-2 on 1/15/12 Sam’s Club 198 170 180 1572 N. DuPont Hwy Dover DE 19901 (302) 678-4220 Mr. Steven Bromley Hirsh Industries 175 180 183 1525 McKee Rd Dover DE 19904 (302) 678-3454 Ms. Meg Shivone ILC Dover (Kent County) 440 One Moonwalker Rd Frederica, DE 19946 (302) 335-3911

Status of FY-12 CDBG Projects U Monthly statistics for the month of February 2013 CDBG FY12 Projects Homeownership Assistance Program Four (4) families were provided settlement assistance to purchase properties in the City of Dover. All funds have been expended. Additional funding for this program has been reallocated. MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. This project will go to bid in early February. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter. MHDC Emergency Home Repair Project Emergency repairs have been completed on 2 homes. NCALL Research CDBG funds will be used for foreclosure prevention and pre-purchase homeownership counseling services to Dover residents. Serenity Place CDBG funds will be used for the reconstruction of a treatment facility for persons who suffer from substance abuse that was destroyed in a fire. Funds for this project have been expended. Elizabeth W. Murphey School CDBG funds will be used to install a geothermal heating system in one of the facilities that services children that are at risk for homelessness. This project has been completed. Neighborhood Stabilization Program (NSP) The city was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualifying families. A total of $1,721,377 including program income has been expended on the acquisition and renovations for 10 properties. The remaining balance of $309,621 will be utilized for renovations, acquisition and down payment assistance for eligible NSP properties. Eight properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Habitat is presently under contract for an NSP property and is scheduled to close on February 15th. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase)

1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (under contract)

Parks, Recreation, and Community Enhancement 2/11/2013 Status of FY-12 Program Funds Spent - Fiscal Year 7/1/12- 6/30/13 2012 Grant Projects Project Details Total Grant Funds Expended Unencumbered Balance Four families have Homeownership Assistance Program $40,000 $40,000 $0 purchased homes Housing Counseling and NCALL Reaearch $7,803 $0 $7,803 Foreclosure Prevention Funding for utility and Dover Interfaith Mission to Homeless $27,500 $9,432 $18,068 lease cost Serenity Place project completed $30,000 $30,000 $0 Home repairs have been MHDC Emergency Home Repairs $35,000 $12,292 $22,708 completed on 2 homes Elizabeth W. Murphey School project completed $32,782 $32,782 $0 Rehabilitation of owner MHDC Housing Rehabilitation occupied homes $52,782 $0 $52,782 Program underway Total $225,867 $124,506 $101,361