Attachment

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE AGENDA APRIL 25, 2012 - 5:00 P.M. CITY HALL CONFERENCE ROOM 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. FY 2013 Five-Year Capital Investment Plan (CIP) 2. Update - Dover High School Construction 3. Briefing on Delaware Department of Transportation (DelDOT) Projects - Gary Laing A. DelDOT Repaving Project B. West Dover Connector C. Wyoming Mill Road Project D. Route 8/Hazlettville Road Connector 4. Briefing on Dover/Kent County Metropolitan Planning Organization (MPO) Projects - Rich Vetter /tm S:\AGENDAS & MINUTES\Committee-Agendas\2012\04-25-2012 SA&T.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

City of Dover, Delaware Fiscal 2013 DRAFT Capital Investment Plan FY 13 thru FY 17 PROJECTS BY DEPARTMENT Department Project# Priority FY 13 FY 14 FY 15 FY 16 FY 17 Total Fire/Robbins Hose Annual Contribution to Robbins Hose FR1201 1 238,524 238,524 324,238 319,185 319,185 1,439,656 Fire/Robbins Hose Total 238,524 238,524 324,238 319,185 319,185 1,439,656 Police Police Station Main Electric Breaker Replacement PD1301 1 33,800 33,800 Repair/Micro Seal Police Station Parking Lots PD1302 2 25,300 25,300 Police Total 59,100 59,100 GRAND TOTAL T 297,624 238,524 324,238 319,185 319,185 1,498,756 AF R D Thursday, April 19, 2012

City of Dover, Delaware Fiscal 2013 DRAFT Capital Investment Plan FY 13 thru FY 17 FUNDING SOURCE SUMMARY Source FY 13 FY 14 FY 15 FY 16 FY 17 Total General Fund 297,624 238,524 324,238 319,185 319,185 1,498,756 GRAND TOTAL 297,624 238,524 324,238 319,185 319,185 1,498,756 T AF R D Thursday, April 19, 2012

Fiscal 2013 DRAFT Capital Investment Pla FY 13 thru FY 17 City of Dover, Delaware Project # FR1201 Project Name Annual Contribution to Robbins Hose Type Equipment Department Fire/Robbins Hose Useful Life 15-20 years Contact Fire Chief Category General Priority 1 New Project: No Account Number: Time-Line: Description Total Project Cost: $3,136,062 This contribution covers payments to the Robbins Hose Company to cover the Major Fire Apparatus Replacement Plan. Justification The Major Fire Apparatus Replacement Plan ensures loan payments for replacement according to a schedule which guarantees equipment will not be outdated and unserviceable. This plan is based on replacing one of the Company's five engines and one rescue vehicle every three years T which would put the average replacement age at 18 years. The two ladder trucks would be replaced every 15 years depending on condition and current needs. This schedule would reduce overall maintenance costs because fire apparatus would be replaced before major problems occur. By providing the Robbins Hose Company with the needed payments for the Major Fire Apparatus Replacement Plan, the Robbins Hose Company will be enabled to pay for a $2.5 million door rehabilitation of the Company Headquarters on Governors Avenue. This renovation is designed to requirements and NFPA standards . Prior 968,036 Total Expenditures Equip/Vehicle/Furnishings Total AF handle 25 years of growth of the company and would preclude any need for an additional fire station in Dover. The Robbins Hose Company will also cover costs associated with miscellaneous apparatus and equipment such as command units, utility vehicles, and large hose replacement. CONSEQUENCES OF DELAYING OR ELIMINATING THIS PROJECT result in increased maintenance costs; possibility of not meeting ISO FY 13 238,524 238,524 FY 14 238,524 238,524 FY 15 324,238 324,238 FY 16 319,185 319,185 FY 17 319,185 319,185 Total 1,439,656 1,439,656 Future 728,370 Total Prior 968,036 Funding Sources General Fund R FY 13 238,524 FY 14 238,524 FY 15 324,238 FY 16 319,185 FY 17 319,185 Total 1,439,656 Future 728,370 Total D Budget Impact/Other Total 238,524 238,524 324,238 319,185 319,185 1,439,656 Total Thursday, April 19, 2012

Fiscal 2013 DRAFT Capital Investment Plan City of Dover, Delaware Fiscal Year 2013 2014 2015 2016 2017 Ladder 2 92,910 92,910 92,910 - - Engine 2 ($555,000) - - - - - Engine 7 ($585,000) - - - - - Ladder 1 ($920,000) 145,614 145,614 145,614 145,614 145,614 Engine 3 ($600,000) - - 85,714 85,714 85,714 Engine 6 ($615,000) - - - 87,857 87,857 Engine 4 ($630,000) - - - - - TOTALS 238,524 238,524 324,238 319,185 319,185

Fiscal 2013 DRAFT Capital Investment Pla FY 13 thru FY 17 City of Dover, Delaware Project # PD1301 Project Name Police Station Main Electric Breaker Replacement Type Equipment Department Police Useful Life Unknown Contact Police Chief Category General Priority 1 New Project: Yes Account Number: Time-Line: Description Total Project Cost: $33,800 The main circuit breaker in the Police Station must be replaced. The breaker failed twice already, the first time was during June 2010 and again in August 2011. The breaker was removed and tested in 2010 by EnergTest, a company that specializes in the testing and overhaul of building electrical equipment; however the breaker passed all tests. During the interim period when the breaker was removed and sent away for testing, Tudor Electric loaned us a breaker until the testing was completed because the breaker model is obsolete. The loaner breaker was returned to Tudor Electric when our original breaker was returned and reinstalled in the electrical panel. However, the breaker failed again in August 2011 and was removed again. The same breaker from Tudor Electric is now being rented on a monthly basis until the main electrical box can be modified to accommodate a new breaker. Since we do not know what caused the breaker to fail, a comprehensive review of the building’s electrical systems is needed to determine the actual loads on all circuits and whether there are any faults in any of the circuits. The study was T contracted and should be completed during Fiscal 2012. The results of this study are needed before the main breaker project can be started in Fiscal 2013. Square D is the brand for our power panel and mixing brands within the same electrical panel is not an option so this is a sole vendor project. United Electric is the vendor/distributor for our area. In addition, when the breaker fails, operations in the whole building are disrupted. Although the building generator automatically starts up in a power failure, the whole building does not resume power. The generator cannot AF accommodate all the power requirements in the building, so during power outages, only Dispatch and the Executive Staff are 100% powered. Administrative functions such as Records and other support areas not on generator power, so personnel in those functions are left idle and unable to perform their normal work Justification This is a key system in maintaining public safety operations both within the Police Station and to our officers in the community serving the public. Although we can maintain basic operations using the emergency power generator, its use is inefficient since only a few functions can be sustained while the building’s power is disabled. In addition, we are currently renting an older model used breaker on a recurring basis until this project is approved and implemented. We do not know how much useful life actually remains on the rented breaker since it is old and has no warranty. Expenditures R Equip/Vehicle/Furnishings FY 13 33,800 FY 14 FY 15 FY 16 FY 17 Total 33,800 D Funding Sources General Fund Total Total 33,800 FY 13 33,800 33,800 FY 14 FY 15 FY 16 FY 17 33,800 Total 33,800 33,800 Budget Impact/Other Fiscal 2009 Repairs cost $4,980.75 and FY12 costs are estimated at $8,255.75 and include a $300 monthly rental fee for the old breaker in place until it is replaced with the new breaker on this project. Once the project is completed, there should be no additional costs to the budget. Thursday, April 19, 2012

Fiscal 2013 DRAFT Capital Investment Pla FY 13 thru FY 17 City of Dover, Delaware Project # PD1302 Project Name Repair/Micro Seal Police Station Parking Lots Type Maintenance Department Police Useful Life Unknown Contact Police Chief Category General Priority 2 New Project: Account Number: Time-Line: Description Total Project Cost: $25,300 The southeast and southwest lots have several cracks that need to be filled and micro-sealed. If this is done during FY13, there should be no need to completely redo the station lots (milling down, repaving, and restriping of the parking lots) for another five to ten years. The city crews came over and put cold patches down on the southwest side during FY08, but the current cracks need to be addressed to prevent further damage to department vehicles as well as the vehicles owned by department personnel and visitors who use those lots. Justification If the repair isn’t completed, the additional cracks & potholes that develop over the winter could cause damage to department and personal vehicles and become a liability issue to the city. Expenditures FY 13 FY 14 T FY 15 FY 16 FY 17 Total Construction/Maintenance Funding Sources General Fund Total Total AF 25,300 25,300 FY 13 25,300 25,300 FY 14 FY 15 FY 16 FY 17 25,300 25,300 Total 25,300 25,300 Budget Impact/Other R D Thursday, April 19, 2012

City of Dover, Delaware Fiscal 2013 DRAFT Capital Investment Plan FY 13 thru FY 17 PROJECTS BY DEPARTMENT Department Project# Priority FY 13 FY 14 FY 15 FY 16 FY 17 Total Police 2007 Ford Crown Victoria (201) 13Veh# 201 n/a 23,800 23,800 1999 Ford Taurus (204) 13Veh# 204 n/a 18,900 18,900 2007 Ford Crown Victoria (216) 13Veh# 216 n/a 23,800 23,800 2007 Ford Crown Victoria (220) 13Veh# 220 n/a 23,800 23,800 2006 Ford Crown Victoria (232) 13Veh# 232 n/a 23,800 23,800 2007 Ford Crown Victoria (236) 13Veh# 236 n/a 23,800 23,800 2000 Ford Taurus (241) 13Veh# 241 n/a 18,900 18,900 2000 Ford Taurus (242) 13Veh# 242 n/a 18,900 18,900 2008 HD Motorcycle FHP (256) 13Veh# 256 n/a 18,800 18,800 2006 Ford Crown Victoria (217) 2007 Ford Crown Victoria (228) 2007 Ford Crown Victoria (238) 2008 Ford Crown Victoria (239) 14Veh# 217 14Veh# 228 14Veh# 238 14Veh# 239 n/a n/a n/a n/a T 23,782 23,782 23,782 23,782 23,782 23,782 23,782 23,782 2008 HD Motorcycle FHP 2008 Ford Crown Victoria (258) 2007 Ford Crown Victoria (278) 2007 Ford Crown Victoria (292) 2008 Ford Crown Victoria (293) 2002 Ford Taurus (206) 2007 Ford Crown Victoria (227) 2000 Ford Crown Victoria (234) AF 14Veh# 257 14Veh# 258 14Veh# 278 14Veh# 292 14Veh# 293 15Veh# 206 15Veh# 227 15Veh# 234 n/a n/a n/a n/a n/a n/a n/a n/a 18,803 23,782 23,782 23,782 23,782 18,880 23,782 23,782 18,803 23,782 23,782 23,782 23,782 18,880 23,782 23,782 2009 HD Motorcycle FHP (266) 2005 Ford Crown Victoria (277) 2005 Ford Crown Victoria (279) 2007 Ford Crown Victoria (280) R 15Veh# 266 15Veh# 277 15Veh# 279 15Veh# 280 n/a n/a n/a n/a 18,803 23,782 23,782 23,782 18,803 23,782 23,782 23,782 2005 Ford Crown Victoria (288) 2010 Ford Crown Victoria (203) 1998 Ford E250 (207) D 2007 Ford Crown Victoria (290) 2008 Ford Crown Victoria (291) 2010 Ford Crown Victoria (202) 2000 Ford Taurus (210) 15Veh# 288 15Veh# 290 15Veh# 291 16Veh# 202 16Veh# 203 16Veh# 207 16Veh# 210 n/a n/a n/a n/a n/a n/a n/a 23,782 23,782 23,782 23,782 23,782 17,265 23,782 23,782 23,782 23,782 23,782 23,782 17,265 23,782 2005 Ford F150 Pick Up (245) 16Veh# 245 n/a 18,420 18,420 2008 Ford Crown Victoria (259) 16Veh# 259 n/a 23,782 23,782 2007 HD FHC Motorcycle 16Veh# 267 n/a 18,803 18,803 2009 HD Motorcycle FHP (268) 16Veh# 268 n/a 18,803 18,803 2002 Dodge Ram 1500 (296) 16Veh# 296 n/a 18,420 18,420 2001 Ford E350 SD (299) 16Veh# 299 n/a 46,585 46,585 2010 Dodge Charger (209) 17Veh# 209 n/a 18,880 18,880 2010 Ford Crown Victoria (243) 17Veh# 243 n/a 23,782 23,782 2011 Ford Crown Victoria 17Veh# 251 n/a 23,782 23,782 2007 Ford Fusion (260) 17Veh# 260 n/a 18,880 18,880 2010 Ford Crown Victoria (271) 17Veh# 271 n/a 23,782 23,782 2010 Ford Crown Victoria (273) 17Veh# 273 n/a 23,782 23,782 2010 Ford Crown Victoria (275) 17Veh# 275 n/a 23,782 23,782 2010 Ford Crown Victoria (285) 17Veh# 285 n/a 23,782 23,782 Thursday, April 19, 2012

Department Project# Priority FY 13 FY 14 FY 15 FY 16 FY 17 Total 2010 Ford Crown Victoria (289) 17Veh# 289 n/a 23,782 23,782 2005 Ford E250 (295) 17Veh# 295 n/a 17,285 17,285 Police Total 194,500 209,059 227,939 233,424 221,519 1,086,441 GRAND TOTAL 194,500 209,059 227,939 233,424 221,519 1,086,441 T AF R D Thursday, April 19, 2012