COUNCIL PACKET - Revised to Add TEA report in CM report - CORRECTED 12-01-16

REGULAR COUNCIL MEETING AGENDA NOVEMBER 14, 2016 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY BISHOP THOMAS L. HOLSEY PLEDGE OF ALLEGIANCE LED BY COUNCIL PRESIDENT SLAVIN AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES A. SPECIAL COUNCIL MEETING OF OCTOBER 24, 2016 B. REGULAR COUNCIL MEETING OF OCTOBER 24, 2016 2. PRESENTATIONS - RECOGNITION OF SERVICE A. PAUL LAKEMAN - DOWNTOWN DOVER PARTNERSHIP (JUNE 2008 THROUGH JUNE 2016) B. CHARLES A. SALKIN - HISTORIC DISTRICT COMMISSION (AUGUST 2007 THROUGH JULY 2016) 3. PROCLAMATIONS A. GEOGRAPHIC INFORMATION SYSTEMS (GIS) DAY AND GEOGRAPHY AWARENESS WEEK B. NATIONAL HOSPICE AND PALLIATIVE CARE MONTH C. WORLD PANCREATIC CANCER DAY 4. COUNCIL TRIBUTE NO. 2016-01 - DR. EDWARD W. GOATÉ

COUNCIL AGENDA - NOVEMBER 14, 2016 PAGE 2 5. PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2016-20 - REZONING REQUEST FOR PROPERTY LOCATED AT 51 ROOSEVELT AVENUE THE FIRST READING OF THE PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF SEPTEMBER 26, 2016. THE ORDINANCE IS AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS AND ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT." A. PROPERTY LOCATED AT 51 ROOSEVELT AVENUE, CONSISTING OF 7,675+/- S.F., OWNED BY CARLA M. AND JOHN W. RUSSUM. THIS PROPERTY IS CURRENTLY ZONED R-8 (ONE FAMILY RESIDENCE) AND THE PROPOSED ZONING IS C-1 (NEIGHBORHOOD COMMERCIAL). (Tax Parcel: ED-05-077.17-05-72.00-000; Planning References: Z-16-05 and MI-16-13; Council District: 2) 6. COUNCIL COMMITTEE OF THE WHOLE REPORT - OCTOBER 25, 2016 * A. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (1) PRESENTATION - RIDESHARE DELAWARE PROGRAM (KATHLEEN GRIER) (COMMITTEE ACTION NOT REQUIRED) (2) REQUEST FOR FOUR-WAY STOP SIGN - NORTH NEW AND MARY STREETS (COMMITTEE RECOMMENDED THE INSTALLATION OF THE FOUR-WAY STOP CONDITION AT THE INTERSECTION OF NORTH NEW STREET AND MARY STREET) (3) INITIAL ASSESSMENT OF PUBLIC SAFETY ISSUES RELATED TO HOLDING PUBLIC MEETINGS IN THE CITY COUNCIL CHAMBERS (COMMITTEE ACTION NOT REQUIRED) * B. UTILITY COMMITTEE (1) DEDICATION OF PUBLIC INFRASTRUCTURE (A) CLEARVIEW MEADOW PUMP STATION (COMMITTEE RECOMMENDED ACCEPTANCE OF THE PUMP STATION AND ASSOCIATED FORCE MAIN AT THE CLEARVIEW MEADOW DEVELOPMENT. DEDICATION IS TO INCLUDE THE ENTIRE REFERENCED INFRASTRUCTURE.) (B) WATER INFRASTRUCTURE - NEW BURTON ROAD AND WEBBS LANE (COMMITTEE RECOMMENDED ACCEPTANCE OF WATER INFRASTRUCTURE WITHIN THE RIGHT-OF-WAY OF NEW BURTON ROAD AND WEBBS LANE OR ANY DEDICATED EASEMENTS. DEDICATION IS TO INCLUDE ALL OF THE REFERENCED WATER INFRASTRUCTURE.) C. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE * (1) INCENTIVE PROGRAM FOR CITY EMPLOYEES OPTING NOT TO BE COVERED BY THE CITY'S HEALTH CARE PLAN (COMMITTEE RECOMMENDED INSTRUCTING THE CITY MANAGER TO FURTHER DEVELOP A PROPOSAL FOR AN INCENTIVE PROGRAM FOR OPTING OUT OF HEALTH INSURANCE FOR THE FY18 BUDGET NEGOTIATIONS, AND TO POLL EXISTING CITY WORKERS TO GAUGE THEIR LEVEL OF INTEREST) (2) FUND TO COMBAT VIOLENT CRIME - FY-2017 GRANT (COMMITTEE RECOMMENDED APPROVAL OF THE GRANT AND INTENDED PURCHASES) (3) EQUAL EMPLOYMENT OPPORTUNITY (EEO) BRIEFING (COMMITTEE ACTION NOT REQUIRED) * (4) STUDY OF CITY'S CURRENT RECRUITMENT/HIRING PROCESSES (COMMITTEE DEFERRED UNTIL THE NEXT MEETING)

COUNCIL AGENDA - NOVEMBER 14, 2016 PAGE 3 6. COUNCIL COMMITTEE OF THE WHOLE REPORT - OCTOBER 25, 2016 (CONTINUED) C. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (CONTINUED) * (5) PROPOSED ORDINANCES (A) #2016-21 AMENDING CHAPTER 2 - ADMINISTRATION, CHAPTER 22 - BUILDINGS AND BUILDING REGULATIONS, AND CHAPTER 46 - FIRE PREVENTION AND PROTECTION BY REMOVING THE ANNUAL APPOINTMENT OF THE CITY CLERK, BUILDING INSPECTOR, AND FIRE MARSHAL (SPONSORS: HUTCHISON, NEIL, AND ANDERSON) (COMMITTEE DEFERRED UNTIL THE NEXT MEETING) (B) #2016-22 AMENDING CHAPTER 54 - HEALTH AND SANITATION, ARTICLE I - IN GENERAL, SECTION 54-4 - SMOKING REGULATIONS AND APPENDIX F - FEES AND FINES (COMMITTEE RECOMMENDED ADOPTION OF PROPOSED ORDINANCE #2016-22) (SEE ITEM #15-A) * (6) PROPOSED CHARTER AMENDMENTS - REMOVAL OF ANNUAL APPOINTMENT REQUIREMENT FOR THE CITY ASSESSOR, CONTROLLER/TREASURER, CITY SOLICITOR, AND DEPUTY CITY SOLICITOR; GENDER LANGUAGE AMENDMENTS; ADMINISTRATIVE AMENDMENTS; AND TYPOGRAPHICAL CORRECTIONS (COMMITTEE DEFERRED UNTIL THE NEXT MEETING) * 7. MONTHLY REPORTS - SEPTEMBER 2016 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. FIRE CHIEF’S REPORT F. POLICE CHIEF’S REPORT * 8. QUARTERLY REVIEW OF CAPITAL INVESTMENT PLAN (CIP) (JULY, AUGUST, AND SEPTEMBER) 9. PROPOSED RESOLUTION NO. 2016-12 - PROPOSING INCLUSION OF FOUR SEASONS INTO THE KENT COUNTY STORMWATER MAINTENANCE DISTRICT (STAFF RECOMMENDS ADOPTION OF RESOLUTION NO. 2016-12) 10. EVALUATION OF BIDS - DELAWARE AVENUE SANITARY SEWER EXTENSION (STAFF RECOMMENDS AWARDING THE CONTRACT TO GATEWAY CONSTRUCTION FOR THE CITY OF DOVER DELAWARE AVENUE SANITARY SEWER EXTENSION, BID #17-0011PW, FOR THE AMOUNT OF $33,000) 11. MCKEE RUN UNIT #3 STACK REPAIRS - CHANGE ORDER (PROJECT #EG1613) (STAFF RECOMMENDS APPROVAL OF THE REQUESTED CHANGE ORDER IN THE AMOUNT OF $66,030 TO COMPLETE THE NECESSARY REPAIRS TO THE MCKEE RUN UNIT #3 BOILER STACK AS DETAILED) 12. STATUS REPORT - PROPOSAL FOR DOVER PUBLIC LIBRARY TO SERVE AS A PASSPORT ACCEPTANCE FACILITY (STAFF RECOMMENDS THE HIRING OF THE TWO (2) PART-TIME EMPLOYEES FOR THE PURPOSE OF ALLOWING THE DOVER PUBLIC LIBRARY TO SERVE AS A PASSPORT ACCEPTANCE FACILITY. THE ESTIMATED BUDGET IMPACT TO THE DOVER PUBLIC LIBRARY IS $23,500 FOR FY-2017.)

COUNCIL AGENDA - NOVEMBER 14, 2016 PAGE 4 * 13. APPOINTMENTS RECOMMENDED BY COUNCIL PRESIDENT SLAVIN A. COMPENSATION COMMISSION - THOMAS J. LEARY (TO FILL THE EXPIRED TERM OF P. RAQUEL BUSHWELLER - TERM TO EXPIRE MAY 2018) B. HUMAN RELATIONS COMMISSION - ALAN P. GADDIS (TO FILL THE UNEXPIRED TERM OF JAMES G. MCGIFFIN, JR. - TERM TO EXPIRE FEBRUARY 2017) 14. COUNCIL AND COMMITTEE MEETINGS - HOLIDAY SCHEDULE (CANCELLATION OF DECEMBER 27, 2016 CITY COUNCIL MEETING AND DECEMBER 28, 2016 COUNCIL COMMITTEE OF THE WHOLE MEETING (THESE MEETINGS WOULD BE HELD ON TUESDAY AND WEDNESDAY DUE TO THE MONDAY HOLIDAY)) 15. FIRST READING - PROPOSED ORDINANCE #2016-22 WITH STAFF AMENDMENT #1 (SA#1) THE FIRST READING IS OFFERED ON THE FOLLOWING PROPOSED ORDINANCE. FINAL ACTION BY COUNCIL WILL TAKE PLACE DURING THE SECOND READING ON NOVEMBER 28, 2016. THE ORDINANCE IS AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS, ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT," OR BY CONTACTING THE CITY CLERK'S OFFICE AT 736-7008 OR CITYCLERK@DOVER.DE.US. A. #2016-22 WITH STAFF AMENDMENT #1 (SA#1) AMENDING CHAPTER 54 - HEALTH AND SANITATION, ARTICLE I - IN GENERAL, SECTION 54-4 - SMOKING REGULATIONS AND APPENDIX F - FEES AND FINES (LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE) 16. CITY MANAGER’S ANNOUNCEMENTS 17. COUNCIL MEMBERS’ ANNOUNCEMENTS 18. ADJOURNMENT /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2016\11-14-2016 COUNCIL AGENDA.WPD EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY; 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on October 24, 2016 at 6:30 p.m. with Council President Slavin presiding. Members present were Mr. Cole, Mr. Hare, Mr. Hosfelt, Mr. Hutchison, Mr. Neil, and Mr. Sudler. Mr. Anderson and Mr. Lewis were absent. Mayor Christiansen was also absent. Council staff members present were Mr. Koenig, Mrs. Mitchell, and Mrs. McDowell. Other staff members present were Chief Bernat and Mr. Hudson. ADOPTION OF AGENDA Mr. Hare moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Cole moved to recess into Executive Session pursuant to 29 Del. C. §10004 (b)(6) - Discussion of the content of documents excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents (§10002 (l)(1) Any personnel, medical or pupil file, the disclosure of which would constitute an invasion of personal privacy, under this legislation or under any State or federal law as it relates to personal privacy). The motion was seconded by Mr. Neil and unanimously carried. The Special Council Meeting recessed into Executive Session at 6:30 p.m. Mr. Hutchison moved to adjourn the Executive Session, seconded by Mr. Sudler and unanimously carried. The Executive Session adjourned at 6:35 p.m. ACTION RESULTING FROM THE EXECUTIVE SESSION Request for Approval of Extension of Pay Benefits During the Executive Session, members of Council considered a request for approval of an extension of 100% pay for Corporal Thomas Hannon, in accordance with Section 12, On-the-Job Injury, of the Fraternal Order of Police (FOP) contract. Mr. Hare moved to grant the extension of pay benefits through November 18, 2016. The motion was seconded by Mr. Hutchison and unanimously carried. Mr. Neil moved to adjourn the Special Council Meeting, seconded by Mr. Hutchison and unanimously carried. The Special Council Meeting adjourned at 6:36 p.m. TRACI A. McDOWELL CITY CLERK

SPECIAL COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 2 All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of October 24, 2016 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2016\10-24-2016 - SPECIAL COUNCIL MEETING - ES ACTION (PUBLIC) - Extension of Benefits.wpd

REGULAR COUNCIL MEETING The Regular Council Meeting was held on October 24, 2016 at 7:51 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:52 p.m., and returned at 7:56 p.m.). OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Ms. Jeanine Kleimo, Chair, Dover Interfaith Mission for Housing (DIMH), 684 Forest Street, advised members that DIMH had operated a 36-bed shelter for homeless men since 2008 and had served more than 1,800 men in this period of time. She thanked the City for the support that had provided through block grant funding. In addition, Ms. Kleimo explained that DIMH’s cooperation with the Downtown Dover Partnership (DDP) had also permitted them to erect a daytime resource center for homeless adults to avail themselves of shower and laundry facilities and mail, and also to get assistance with jobs and public benefits. Ms. Kleimo indicated that one of the most important things that DIMH had learned in their years of assisting the homeless is that it takes more than housing. She stated that their success in putting more than 1,000 of 1,800 men back to work was the result of a very serious volunteer effort to interact with the business community, and to entice or encourage employers to take a risk on those who are not necessarily the most traditional candidates for employment. Mrs. Kleimo advised that this resulted in a great deal of success and a great number of men who are now productive citizens of the community. She stated that DIMH estimates that in a year they put about $3M back into the local economy, which is about 10 times what it costs them to operate, including case management and assistance. Ms. Kleimo indicated that assisting the homeless is good business and strengthens the community as a whole. She encouraged those City Council members who had not already been to the shelter to come and visit them and see what they do firsthand. Ms. Kleimo explained that the DIMH daytime resource center assists between 100 and 200 people a week and more in cold weather, noting that the demand is great for services among the homeless members of the community. She stated that DIMH is grateful to the community as a whole for the service they provide in the form of volunteerism. Ms. Kleimo advised that their most notable statistic reflects that, as a community, more than 12,000 plates of dinner a year are provided on a food budget of $0. She expressed hope that the City would continue to collaborate to expand the supply of affordable housing in the community, which is severely needed by those whom they help to get employment. Ms. Kleimo thanked members for the support given to date and looked forward to working with the City in the future. Ms. Lisa Lambert, 2443 Chestnut Grove Road, advised members that, several weeks ago, the Governor put on his website the need to always be prepared for disasters. She stated that there is a

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 2 disaster right now and that people were getting ready to die. Ms. Lambert indicated that it was cold outside and if the grid went down people would stay anywhere and no one would say anything about where they stayed. She stated that people were now saying things about where people stay, which was not right. Ms. Lambert advised that something needed to be set in place, noting that individuals had been coming for months and stating their plea. She indicated that there was word that homeless people could no longer go to places like the library and the bus station. Ms. Lambert advised that these people would not disappear, but they have no place to go. She noted that they were being told that places that were being made for the homeless were not in the code; however, there was no code when people are staying on the ground or sleeping in a dumpster. Ms. Lambert advised that a building would be a little more safe and secure, and if someone was willing to provide one, she did not understand the negativity. She indicated that each day it would start getting colder with winter coming. Ms. Lambert stated that she did not want to stand outside now and could not imagine spending the night out when it is cold. She noted that it was wonderful that there were places that take people in when it is freezing and below; however, she would not want to stay out when it is 58 degrees. Ms. Lambert stated that something must be done or people would die. Ms. Lambert explained that she hates to call individuals homeless because this is where they are but not who they are, and they are humans just like everyone else. She advised that they need a place to go to the bathroom and sleep, food to eat, and shelter. Ms. Lambert stated that something must be provided for them or it would be on everyone’s heads. She indicated that people were making arrangements that were being denied. Ms. Lambert advised that something would be done if there were a natural disaster, and she stated that there was a disaster since nature was hitting everyone with winter. Mr. Steven Hall informed members that he does not have an address. He stated that he had come to speak previously when he was a resident of DIMH and stood as an advocate for the homeless people in this community. Mr. Hall advised that he was now one of these individuals. He explained that he had walked away from DIMH on Monday thinking he had a guarantee of housing; however, everything crumbled and he stated that it felt like the world came tumbling down. Mr. Hall stated that this had been a very rough week, noting that many of those who have fought this fight had grown weary and some had given up. Mr. Hall stated that he understood from the last meeting that the City was supporting them and thanked members for their support. He asked members to pass the word along, stating that he would not stop faxing government officials, such as the governor and the county. Mr. Hall advised that he would not give up or grow weary, noting that he would like to have Thanksgiving dinner in his own home, and it was his goal that he and the rest of the community would be placed by Thanksgiving Day. Mr. Hall thanked members for their support and stated that he was praying that they would continue their support. He indicated that the individuals who were present would not go anywhere, leave, or disappear but would rejoice when given the keys to a home they could call their own. Ms. Alexis Simms, Dover, informed members that the homeless are still out there. She stated that she did not understand why people were not given a place to stay when the City does not want them at the library, bus stop, or on the streets. She advised that this made no sense and noted that all they were asking for was somewhere warm. Ms. Simms stated she could guarantee that members had not tried to sleep on their floors or miss a day of eating, noting that some people depend on Victory Church just to eat every day and they need help. She indicated that they would not stop coming back

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 3 or go anywhere else, believing that members had the means, hands, and keys to help but would not do so because they were comfortable. Ms. Simms challenged members to step out and help, stating that they would rather see people die than help, which was not right. Ms. Simms advised that members would either help or God would move them out of the way, stating that the homeless have the ultimate God. Mr. Richard Harmon stated that he was homeless and oversized. He indicated that the point was about life and death. Noting that Ms. Kleimo had referred to business, he stated that this was about more than business and was about the lives of real people, just like members of Council. Mr. Harmon stated his belief that members had gotten their jobs by doing things and talking to people, and they had promised to do their jobs to the best of their capability. He noted that there were people there that needed help and if members could not help them, they probably knew someone who could. Mr. Harmon stated that one door can open another and lead to opportunities for people like himself and others to get help. He explained that he was in a life and death situation now, stating that he had thought he weighed 510 pounds but he weighs 610 pounds, which puts him at 400 pounds away from 1,000 pounds. Mr. Harmon indicated that this was not the fault of the City but was the life situation he was going through from being homeless. He stated that he is not able to care for himself the right way because he is not stable and cannot eat the things he needs to eat. Mr. Harmon explained that those who are outside must eat whatever they can. He indicated that this was just like being an animal and that it was not right for a human to live like this, no matter what mistakes he had made. Mr. Harmon stated that the support system is slim to none and was more like none. He asked members to find some ears, noting that the homeless were fighting. Mr. Harmon stated that Pastor Aaron Appling, Victory Chapel Church, was only one man and could not do this all by himself. He stated that DIMH has grants daily and receives checks, and that they were not doing their job properly. Mr. Harmon questioned how people that go to DIMH and are told they can get housing, yet leave without it. He advised that those who leave DIMH are supposed to be in some kind of program and that DIMH has money for. Mr. Harmon stated that Pastor Appling was just one man with a non-profit who was trying to help the homeless. He advised that more help was needed and that people and the government have money. Mr. Harmon stated that he did not want to die like this and needed a second chance in life and something better. He reiterated that they all needed help. Ms. Sue Harris, 241 Pine Street, stated that unclear information was offered at the last meeting and it was important to make clear that they had not come to any of these meetings asking for money. She explained that they had asked through their voice at meetings and in writing twice with specifics for abandoned properties, open lots, and vacant buildings. Ms. Harris stated that these were things within the City’s possession. She noted that she understood the process of writing and getting grants and how money must be requested; however, she stated that money is not always the answer without the cooperation of the municipality. Ms. Harris advised that she had pulled from the City’s own reports what had been presented in order to apply and be approved as a designated district, as well as a recipient of Community Development Block Grant (CDBG) funds. She reminded members that these words were from the City’s own plans and what had been submitted. Ms. Harris indicated that the Restoring Central Dover Plan included a plan that identified a number of goals to be included, such as strengthening existing housing stock and supporting new housing and mixed use development. She stated that the Central Dover area has enough vacant land to comprise 25 football fields. Ms. Harris advised that removing regulatory barriers and exploring land

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 4 banking would open up some possibilities. She reminded members that the City of Dover, working with NCALL, received a grant from Wells Fargo for $750,000 last year that will be distributed over a five-year period, providing NCALL the opportunity to hire two (2) full-time employees, a neighborhood revitalization coordinator and a community organizer. Ms. Harris stated that it was odd and convenient that one of the members of the steering committee that suggested the grant had been hired as the community organizer. Ms. Harris indicated that in NCALL’s report of the work completed and underway, the only mention of housing was new home construction by NCALL, Central Delaware Habitat, and MDHC. She stated that this was great and had nothing bad to say about it; however, it would not help anyone present as home ownership was way outside of the realm of conversation for those them. She noted that they were looking for low-income rentals. Ms. Harris stated that, according to the 2010 census, 15.3% of the housing units in the blocks comprising this district are vacant. In addition, she noted that the district includes 49 registered vacant buildings and 25 lots where buildings had been demolished by either the City or homeowners since 2008. Ms. Harris advised that the City of Dover invested CDBG funds to improve the downtown area through housing rehabilitation and support of the DIMH men’s shelter. She stated that the planning documents that comprise the City of Dover's district plan include encouraging mixed-use development, providing additional transitional housing, and encouraging greater zoning flexibility to enable infill housing developments. Ms. Harris advised that in 2014, DSHA announced that $2.5M would be divided amongst the municipalities of Kent and Sussex County for housing rehabilitation. She indicated that in the executive summary of the Consolidated Plan that the city of Dover is mandated to submit to HUD for 2015 to 2019, affordable housing is wonderfully included, noting that page #1 of the plan identifies specific needs concerning affordable housing. Ms. Harris noted that page 3 indicates that the priority needs for the City of Dover include initiatives to assist the homeless and rehabilitation activities involving rental housing units. She advised that the plan states that the City of Dover fully supports the Homeless Planning Council’s initiative to end chronic homelessness in Delaware by 2017, and that there is still a lack of affordable housing and emergency shelters. Ms. Harris indicated that it was stated that over the next five (5) years the City will provide CDGB assistance to homeless providers to assist in reducing chronic homelessness in Dover and specifically mentions persons with alcohol and drug addiction. Ms. Harris stated that the City's funds facilitate serving the needs of the population for just these things. Ms. Harris noted that there are currently116 shelter beds, 30 transitional beds, and 10 permanent supportive beds. She stated that it did not make sense to have so many emergency shelter beds and only 10 permanent spots to put people in, and that it should be turned around. Ms. Harris indicated that more affordable housing was needed. She reiterated that they had not asked the City for money, stating that she understands how grants are written, having worked 30 years for the State spending grant money. However, she noted that the City had vacant properties. Ms. Harris indicated that, according to the City’s action plan, 10 units were rehabbed. She asked what 10 homeless people were put into those 10 rehabbed positions. Ms. Harris stated that she was disappointed that members had not told them the truth two (2) weeks ago. She stated that Mr. Hutchison had asked Mayor Christiansen if money was provided to the City to help the homeless. Ms. Harris advised that it was stated in the plan how the City does help, and noted that

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 5 her group wanted to be one (1) of the partners that the City can help. She stated that her father would be embarrassed and ashamed at the fact that members would lead them astray. Ms. Harris stated that the meeting held on Thursday the 14th was the last opportunity for the public to have input for the 2017 plan. She reminded members that they had been present on Monday and no one mentioned the meeting. Ms. Harris advised members that she had looked everywhere to try to be up to date on things. She stated that, instead of lying, members could have told her that if she went to the meeting on Thursday, she might learn how to find the opportunities that are coming up in the next CDBG round. Mr. Anderson requested that a written copy of Ms. Harris’ statement be submitted for the record (Exhibit #1). Mr. Eric Abernathy, 436 West Duck Creek Road, Clayton, Delaware, stated that he was speaking as an advocate for the homeless and that there was a very serious issue regarding a homeless individual who was missing. He explained that he had visited Mr. Arthur Gibbs at the hospital on Wednesday. Mr. Gibbs had been discharged and refused to leave and sign the discharge papers after he talked to his doctor. Mr. Gibbs was still there when Mr. Abernathy left, but when Mr. Abernathy went back to check on him a few days later, they told him that Mr. Gibbs was discharged on the 19th and was not in the hospital. Mr. Abernathy told them that they were lying. He questioned how he could have sat and talked with Mr. Gibbs for an hour-and-a-half if Mr. Gibbs was discharged and left the hospital on the 19th. He indicated that he had gone to Mr. Gibbs’ temporary residence and Mr. Gibbs’ cousins had not seen him and did not know where he was. Mr. Abernathy had advised his pastor that he would file a missing persons report on Mr. Gibbs but could not do so because he was not a blood relative but just someone who knows him, had been looking out for him, and had been his transportation. Mr. Abernathy told Mr. Gibbs’ cousin to file a report. She indicated that there was one (1) more place to check, and if Mr. Gibbs was not found, they would file a missing persons report the next day. Mr. Abernathy stated that it was a shame that someone was homeless and was now missing. Pastor Robert Appling, 2648 Sharon Hill Road, stated that he lives outside of Dover and owns property in Dover. Mr. Appling indicated that, approximately a month-and-a-half ago, he requested Council to take up his proposition to either sell or give them vacant property so they could start working with the homeless. He explained that there was a little confusion during the last meeting regarding tiny houses at Victory Church and Dover, Delaware. Pastor Appling informed members that all of the homeless that they work with have come out of the City of Dover. In the last two (2) weeks, a husband and wife who lived on their property for approximately six (6) to eight (8) months had gotten jobs. They had found a place to move to with their two (2) children, and Pastor Appling indicated that he and others felt good about that. He advised that there was a lady present at the meeting named Sonya who slept on the seats of the church for maybe a month or so, and she had found a job and a temporary place to live; however, at the end of the month she would be homeless again. Pastor Appling indicated that they were working with another gentleman from the City of Dover who found a job and a room in Dover to live. He stated that they were trying to build tiny homes to help get some of these homeless out of the City or find them places in the City. Pastor Appling advised that they were feeding between 100 and 150 people every single day, noting that in a year’s time their church would be providing 50,000 to 54,000 meals for the homeless. He informed members that they had received no grants and no money from anyone other than their

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 6 parishioners, and this was quite an expense. Pastor Appling noted that a few other churches were helping to provide food, and he was asking again for help finding something in the City of Dover. He advised that they were looking at a couple of properties to perhaps buy as temporary transitional places to help them help the homeless spiritually, physically, mentally, and emotionally and get them back on their feet so that they can become good citizens of the State, and of the City of Dover if they are living in the City. Pastor Appling stated that they had been able to help a number of people and they felt good about that. He asked members to consider some of the empty properties to help them work with the homeless of Dover and get them back on their feet. Pastor Aaron Appling, Victory Church, 2736 Forrest Avenue, advised that he lives right outside the City but has some properties in the City as well. He reminded members that there was discussion about finances and money at the last meeting. Pastor Appling indicated that they were told by the Mayor and some others that the City gets no money to help the homeless. After doing some research, he indicated that the information was false and he was unsure whether this had been the intent. Pastor Appling stated that the City does get money and that either those representing the homeless, or the federal government, or both were being lied to or somebody did not understand. He noted that Mr. Harmon has a medical condition and cannot find help. Pastor Appling stated that they had other people in their church with obvious medical disabilities and they had been turned down for Social Security. He advised that they are discovering that the system as a whole is broken. Pastor Appling stated that everyone should come together and say that the homeless are real people, such as the children or grandchildren of members, who did not have the privileges that many people had experienced while growing up or in life. He indicated that people would continue to put blind eyes on and keep walking around this issue if they do not look at the homeless as real people. Mr. Appling noted that the library was on Council’s agenda. He indicated that the City would try to sell it to make money for the City and questioned where the money would go. Mr. Appling stated that in his research he found a Martin Luther King institution that had a proposal for a resource center. He indicated that the community needs more resources. Pastor Appling questioned what better person the library could be given to, if they had a proposal. He stated that his group could use those resources as well, noting that they were feeding people and going to places every single day. Pastor Appling provided information regarding the Community Voice Coalition Identity (Exhibit #2), which he stated would give a comprehensive look at what they had been doing for the last seven (7) months. He advised that they were not playing politics or asking members to somehow come up with money and give it to them. Pastor Appling noted that none of those on staff with the church get paid to help the homeless, stating that he has a wife and a two-year-old daughter. He indicated that he does not get paid and his wife would probably desert him if she was not a good woman. Pastor Appling stated that his wife had asked if she had to be homeless to get some food. He reiterated that they need help since there are not enough resources for people who are dedicating their time and energy. Pastor Appling informed members that he is a very talented person who had done mission work overseas. He stated that he can sing and preach and could be getting paid to go places but was choosing to do this because it is his heart’s desire to do so, and this is how their organization operates. Pastor Appling advised that if they had half the resources that some of the other organizations have, they would get 10 times as much done. He indicated that they were already proving this because they have nothing and are getting a lot done with nothing. Pastor Appling asked members to consider the need to team together.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 7 The invocation was given by Chaplain Wallace Dixon, followed by the Pledge of Allegiance led by Boy Scout Troop #154. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Anderson requested that item #5B - Disposal of Excess Property - 45 South State Street - Former Dover Public Library, be removed from the Consent Agenda. Mr. Neil moved for approval of the Consent Agenda, as amended. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF OCTOBER 10, 2016 The Minutes of the Special Council Meeting of October 10, 2016 were unanimously approved by motion of Mr. Neil, seconded by Mr. Hare and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF OCTOBER 10, 2016 The Minutes of the Regular Council Meeting of October 10, 2016 were unanimously approved by motion of Mr. Neil, seconded by Mr. Hare and bore the written approval of Mayor Christiansen. PRESENTATION - MALLARD POND PARK AND TRAIL GRANT (DNREC) On behalf of the City, Mayor Christiansen; Mrs. Ann Marie Townshend, Director of Planning and Community Development; Mr. Wayne Voshell, Recreation Center Coordinator; and Councilman Sudler accepted a check presented by Mr. Bob Eeman, Delaware Department of Natural Resources and Environmental Control (DNREC), in the amount of $81,350 for two (2) Mallard Pond Park projects. Mr. Eeman explained that the Mallard Pond Park project was approved by the Council on Greenways and Trails and the playground project was approved by the Parks and Recreation Council. He noted that he was privileged to present the check on behalf of Mr. Ray Bivens, Director of the Division of Parks and Recreation; Delaware State Parks; and the Outdoor Recreation Parks and Trails Program. Mr. Eeman congratulated the City of Dover Parks and Recreation Department for keeping the City’s parks clean and inviting places for the public to enjoy. Mrs. Townshend thanked DNREC for their continued support of the park system, noting that the City had received grant funding from DNREC for many years. She also thanked Senator Brian Bushweller and Representative Sean Lynn who provided Community Transportation Funds (CTF) for the trail project. Mrs. Townshend stated that this was an exciting project, noting that the City had started planning for the playground and then, when the pedestrian study for the area around Dover High School and the City’s pedestrian plan were done, the multi-use path became an important connection. She stated that the path is important recreationally and also because it will provide access to Dover High School for people from the Mallard Pond neighborhood and other areas that otherwise would not have good pedestrian and bicycle access to the school.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 8 Mr. Eeman indicated that the grant program had been in existence since 1988 and one (1) of the very first projects they did was to help the City purchase Schutte Park, which was called West Dover Park at that time. He noted that DNREC had been involved with the City since the very beginning and it had been a good partnership. Mr. Sudler, as Chair of the City’s Parks, Recreation, and Community Enhancement Committee, expressed thanks for the generous gift, noting that the City looked forward to a continued relationship. SPECIAL COUNCIL COMMITTEE OF THE WHOLE/SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - SEPTEMBER 7, 2016 A Special Council Committee of the Whole Meeting was held on September 7, 2016 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson (arrived at 6:04 p.m., departed at 7:18 p.m., and returned at 7:21 p.m.), Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Mr. Sudler was absent. Mayor Christiansen was also present. Mr. Keller was present. Mr. Shelton was absent. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Councilman Hosfelt presiding. Public Safety Study - Fire/EMS Operational & Administrative Analysis Mr. Scott Koenig, City Manager, reminded members that while the FY 16 budget was being developed, Council considered a request from the City Manager’s Office to study the umbrella of public safety services, including police, fire, fire support, and Emergency Medical Services (EMS) services. He noted that the EMS component relates to ambulance service in the City of Dover. Mr. Koenig explained that the fire and EMS aspects of the report would be discussed this evening. He stated that the study was requested to provide a perspective based on national benchmarks from subject matter experts with experience working with fire, emergency management, emergency medical, and ambulance services in various parts of the country. Mr. Koenig indicated that this was an effort to review the excellent levels of service that the City of Dover enjoys and look at how business could potentially be done in a different fashion and how services could evolve when moving into the next round of challenges. He noted that, as the City grows, it is facing resource constraints, evolution of the workforce, advances in technology and information technology, which all have a role in decisions regarding providing services to citizens, visitors, and businesses. Mr. Koenig noted that the 110-page report provided by the Center for Public Safety Management (CPSM) was posted to the City’s website and distributed to members of Council and the Safety Advisory and Transportation Committee. He stated that the report contained 49 recommendations. Council President Slavin advised that the study would be discussed as a healthy dialogue between the Fire Department, constituents, and members of the Council

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 9 Committee of the Whole. He noted that none of the recommendations had been accepted by Council, he did not expect that they all would be accepted, and he did not believe that any would be accepted without dialogue taking place. Mr. Slavin indicated that there had been open dialogue with Mr. Brian Bashista, President, Dover Fire Department, and Fire Chief Carleton Carey, Jr. on this issue. Mr. Slavin advised that the results of the report would be heard this evening and in October 2016 the Fire Department would be given an opportunity to provide their response and reaction. Mr. Slavin believed that everyone would agree on some of the recommendations and others would be more controversial. He stated that there may be more meetings after the October meeting if more dialogue is needed. Mr. Thomas Wieczorek, Director, CPSM, congratulated members for looking at operations from a very comprehensive viewpoint, noting that CPSM did a forensic review by going into raw CAD data, looking at all the different components, and using the data to develop recommendations drawn from best practices around the world. He noted that the result was not mandates that carry the weight of law but a series of recommendations developed by CPSM, as representatives of the International City/County Management Association, that can be implemented with policy from Council and advice from the Safety Advisory and Transportation Committee. Mr. Wieczorek stated that some recommendations would be easy to implement, some difficult, and some may be impossible. He expressed appreciation for the opportunity to work with the City over the past 10 months and in the future. Mr. Wieczorek explained that CPSM was created by the International City/County Management Association approximately 10 years ago during the same time period that the international fire accreditation group was created between the international fire chiefs and international city management. Their charge was to look at research and development, training and education, helping select the chiefs, and operational and performance analytics. Mr. Wieczorek advised that they came into the organization with an audit-like process, beginning a series of steps and looking at different components of the organization in a business-like manner. From that, they were able to draw upon their team with best practices from around the world to create recommendations. Mr. Wieczorek advised that they use an audit-like process in an effort to create a basis of data that can be used to compare agencies in a variety of manners. He explained that, as the Executive Director for the former Commission on Fire Accreditation International, he had previously tried to use National Fire Incident Reporting System data but found a substantial problem with this data, especially in the fire service. Since this data was found to be incorrect and unusable, CPSM had been trying to create a database with clean and accurate data to provide a good basis for making comparisons. Mr. Wieczorek explained that Mr. Mike Iacona, Senior Manager for Fire and EMS, would be reviewing the report in depth with members as he was the project leader, and Mr. Iacona had been assisted by Mr. Jack Brown and Mr. Peter Finley, CPSM Associates. He indicated that Dr. Dov Chelst, who heads qualitative analysis for CPSM, had also been involved, as well as a team of individuals at the Ph. D. and

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 10 master’s levels who work strictly on analyzing CAD data. Mr. Wieczorek noted that one of their biggest problems is that it usually takes three (3) to four (4) months to clean the data. He explained that not all data systems record data accurately, so it cannot be extracted accurately, and this is not unique to Dover. Mr. Wieczorek noted that, in one city, it took them almost a year to clean up data so that they could begin the analysis. Mr. Iacona stated that he was pleased to be part of this process, having had some familiarity with Dover and the Eastern Shore. Mr. Iacona advised that he was familiar with this work, having spent 38 years in the fire service, primarily in Florida. He explained that he had started as a firefighter, rose through the ranks, and assumed the role of Fire Chief in Orange County, Florida, in the Orlando area. Mr. Iacona stated that he became Fire Chief in Flagstaff, Arizona in 2002 and recently retired. He estimated that he had done approximately 70 such studies and enjoyed going to communities to see the dynamics and mechanics of how people provide this very vital service. Mr. Iacona stated that Dover had an excellent system, and the City should be proud of the services being provided in the community in a very unique way. He noted that volunteer services are some of the most difficult to maintain, and are becoming more so as the dynamics of society change. Mr. Iacona stated that the formula in Dover was working well, and everyone should be proud. He noted that he was very impressed with the level of commitment, the caliber of people, and the intensity of their desire to serve the community. Mr. Iacona reviewed a presentation entitled, “Operational and Administrative Analysis - Dover Fire Department”. Referring to page 7, Findings and Recommendations, Organizational Needs, he explained that CPSM was suggesting phasing in efforts, noting that changes would not happen overnight. Mr. Iacona stated that there would be a building process, and eventually there would be noticeable improvement in the system and goals would be achieved. He noted that some of the biggest expenditures in the Fire Department related to apparatus, and CPSM believed that more organization was needed in terms of an apparatus replacement schedule and a funding mechanism. Mr. Iacona stated that setting a 15-year time frame for apparatus was a good approach, noting that the City’s workload may be a little less than typical. He suggested anticipating the replacement of apparatus according to this time frame and committing dollars to the purchasing process. Mr. Iacona stated that CPSM believed that the relocation and consolidation of the dispatching service to Kent County should be considered, noting that Kent County offers this service, had indicated that they would do it at no charge, and were currently involved in the dispatching of Dover EMS activities and other volunteer entities in the area. He stated that the way dispatchers are used in Dover is commendable, noting the difficulties that volunteer entities have in terms of the support needed to keep an organization going, including maintaining equipment,

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 11 checking if it is viable or needs repairs, etc. Mr. Iacona indicated that it is hard for people with other lives and careers to be involved in the maintenance support function, noting that dispatchers were doing this in Dover, which was very viable and should be continued. However, he stated that there were difficulties in accomplishing inspections, pre-planning, and performing preventative tasks, and CPSM thought this would be more useful for the dispatchers. Mr. Iacona recommended that dispatchers be reclassified as fire technicians that would go out into the community, identify risks, and provide feedback to emergency responders through training avenues. He stated that the suggestion was to restructure the process and use that personnel effort in other ways; however, he noted that one (1) of the ways that the City was doing this was very viable and suggested that it be continued. Referring to page 8, Findings and Recommendations, Deployment, Mr. Iacona suggested limiting the number of apparatuses that respond as first line apparatus, given the nature of the community and the workload that was evaluated. He explained that this would be beneficial in two (2) ways: 1) there would be rolling stock that could be depended on and could be deployed in a regimented fashion, and 2) it would limit the amount of equipment that would have to be replaced throughout the life cycle. Mr. Iacona stated that the City could muster a sizeable workforce that would handle the majority of incidents with primary response apparatuses of three (3) engines, one (1) ladder, one (1) heavy rescue, and two (2) command units and the additional utility or reserve apparatus that is there. Mr. Iacona stated that standardizing response protocols was recommended and noted that vehicle accidents involving first responders are the second cause of death in the fire service nationally. He suggested minimizing the frequency of running with lights and sirens as a safety factor, since it is hard to judge the public’s response to these situations. Mr. Iacona indicated that the Emergency Services Manager should have oversight of the ambulance service, greater standards and performance measures should be built into the ambulance contract, and ambulance units should be staffed with a minimum of two (2) Emergency Medical Technicians (EMTs). He explained that the current requirement was for one (1) EMT and one (1) individual who is a driver with basic first aid. Mr. Iacona stated that CPSM believed that every ambulance attendant should have EMT as a basic level of training. In reference to page 9, Findings and Recommendations, Training, Mr. Iacona believed that command and supervisory training should be criteria for the ascension of fire officers and chief officers into leadership ranks. He indicated that it was also recommended that there be a progression from firefighter to officer, mid-level officer, and chief officer since a lot of experience is gained in these roles. In regard to training for volunteers, Mr. Iacona noted that when volunteers go into someone’s home wearing a Dover Fire Department uniform, there is a normal affiliation with the City, and ultimately there may be a legal implication for the work that is done as it reflects on the City. He stated that there should be very specific training that deals with workplace behavior and supervisory responsibilities.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 12 Mr. Iacona noted that in some cases volunteer supervisors are supervising City employees and there are labor implications in that relationship, so the study recommended training and clear understanding as to the rules with regard to workplace behavior. Referring to page 10, Mr. Iacona stated that sprinklers should be required in all new residential construction, explaining that fire sprinklers are almost 99% effective in putting out fires or limiting their spread but are ineffective when someone turns them off or interrupts their capacity to work effectively. He indicated that this is difficult to get through the building community; however, it has a dramatic impact and is effective in protecting the community. Mr. Anderson asked Mr. Iacona to explain his EMS recommendation, why the City was paying a premium to have EMS, and how this could be changed. Responding, Mr. Iacona stated that it was very natural for EMS to be a component of fire service. He advised that many communities separate fire services and EMS; however, he felt they should be joined because the frequency of fires in a community is much less than medical emergencies. Mr. Iacona indicated that accidental and non-accidental injuries are usually 90% of the workload, so the linkage of fire services and EMS is natural. He felt that having a secondary ambulance provider made a lot of sense, explaining that this is what is usually phrased a two-tiered system, where fire services become the first responder and EMS then comes to stabilize and transport. Mr. Iacona advised that there was limited application for joint activities in the City’s system and this occurs mostly when there is a hazardous situation, such as a vehicle accident with fuel present or patient extrication. He noted that typically if 911 is called for a medical emergency, only the EMS component responds. Mr. Iacona stated that communities were seeing the need for EMS much more frequently than fires or the impacts of mass destruction, so there was a natural evolution toward melding the systems. He indicated that one (1) of the study’s recommendations was to bring the ambulance service under the umbrella of the Fire Department and operate from fire stations, or to have closer alignment, because EMS was being requested from the citizens much more often than fire calls. Mr. Anderson asked Mr. Iacona for the pros and cons of issuing a Request for Proposals (RFP) for EMS. In response, Mr. Iacona explained that public safety services evolve over time, and the standards placed on the current provider were very limited in terms of the level of training, standards of response, and various criteria that could be built into the ambulance contract. He felt that there was a natural meld between the fire service and EMS where fire, being a part of the EMS process, had involvement in oversight, monitoring of standards, and delivery of patient care. Mr. Iacona explained that the melding of the two (2) services is the direction that most communities are going to and this was believed to be appropriate in the Dover community. Responding to Mr. Anderson regarding the benefit of doing a national RFP, Mr. Iacona stated that this would open the market and allow for competition. He

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 13 noted that he was involved in an RFP process for ambulance services in Key West, Florida, where an entity was charging a $700,000 subsidy to the city to provide EMS with very little regulation and very few performance measures. Mr. Iacona advised that, through the competitive bid process, the current holder of the license reduced their price from $700,000 to approximately $400,000, and they also received a series of proposals. He noted that two (2) entities offered to do it for no subsidy, and the award was given to a zero (0) subsidy entity, a European company that wanted to get a foothold in the U.S. In response to Mr. Anderson regarding the meaning of a 90% fractile requirement, Mr. Iacona stated that if there was an eight-minute response time requirement, a fractile requirement of 90% would indicate that 90 out of 100 calls should be responded to in under eight (8) minutes, and the response time for the remaining 10 calls could be over eight (8) minutes. Responding to Mr. Hosfelt regarding whether the City was meeting that percentage, Mr. Iacona stated that the City’s current contract had no response time criteria. Mr. Hosfelt, referring to the Operational and Administrative Analysis, Dover Fire Department, Dover, Del., Final Report - March 2016, page 47, Table 5-10: 2015 Mutual Aid EMS Units Dispatched into Dover, noted that the number of times that Prime Care units were unavailable and mutual aid EMS units were required to respond in Dover was exceedingly high. He pointed out that CPSM reported that Prime Care was unavailable for 21.2% of the incidents in a 10-month period and asked if this statement was based on CPSM’s experience or if there was a benchmark the City was compared to. Responding, Mr. Iacona stated that this was anecdotal. He advised that most ambulance contracts have provisions whereby if a certain performance standard is not met, a fine is levied against the charges paid to that service. Mr. Iacona explained that this provides an offset, which keeps the system honest. He stated that CPSM felt the numbers were exceedingly high and should be addressed. Mr. Hosfelt asked if CPSM had numbers in mind for the number of Basic Life Support (BLS) units the City should have on standby or ready to go on a daily basis in the future. In response, Mr. Iacona stated that a better way to approach this would be a performance measure indicating that a level of performance will be achieved 90% of the time. He advised that this would be simple quantification in terms of distance and time. Mr. Iacona stated that typically one could average about 30 miles per hour, or two (2) minutes per mile, and by looking at the service distribution and building out that distance on the basis of this formula, a maximum could be determined. He noted that typically they were in the eight (8) to 10 minute fractile and were responding to incidents in eight (8) to 10 minutes 90% of the time. Mr. Iacona informed members that fire service is the first responder in most systems and will respond in a much shorter time frame, because the criteria for EMS is to get the first responder on the scene in four (4) to six (6) minutes. The higher level of EMS care, or paramedic care, is in the eight (8) to 10-minute time frame, so there is

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 14 usually a tiered approach. Mr. Iacona stated that most systems are structured so that first responders, who can perform basic CPR and first aid, arrive in four (4) to six (6) minutes, and a higher level of care arrives in eight (8) to 10 minutes. Mr. Iacona suggested, if an RFP is developed, that benchmarks be built into the timeline for a fractile delivery, such as 80% or 90% in eight (8) or 10 minutes. Mr. Hutchison asked Mr. Iacona to expand on training and staff for the Fire Department. In response, Mr. Iacona stated that initial training efforts were very comprehensive and effective; however, improvements could be achieved in the area beyond initial training. He noted that the fire service is typically a very long-tenured operation, and individuals may stay involved for 20 years. Mr. Iacona stated that this is often not the case in volunteer organizations; however, there is still an evolution, and a one- or two-year firefighter is not expected to have the competencies that would be seen in a more seasoned individual with eight (8) to 10 years of experience. He indicated that initial training is robust, intensive, and monitored; however, improvements could be made in ongoing training at the mid-management, leadership, and supervisory levels, including refreshers. Mr. Iacona noted that there was a provision for a “lifetime membership” in the organization with less training requirements; however, he felt that realistically training should never be less. He believed that as individuals become more seasoned in their profession, their need for a refresher grows, because systems and the delivery of service change, and a level of readiness must be maintained. Being up to date with the tactical approaches to fire, EMS, hazmat scenarios, and the various things that are encountered requires ongoing training. Mr. Iacona stated that CPSM saw a need for ongoing training, performance assessments, and monitoring of those efforts to improve this system. Mr. Hutchison asked if more fire departments were going toward national accreditation. Responding, Mr. Iacona stated that accreditation is not easy to achieve and is very labor intensive. He advised that the accreditation process helps an organization fine tune and hone its skills. Mr. Iacona stated that accreditation forces an organization to look at its systems, monitor them for ongoing improvements, and establish goals; however, it does not guarantee increased proficiency and is not the solution to all of the problems. Mr. Hutchison asked if there was a difference between a volunteer fire department versus a paid fire department as far as accreditation. In response, Mr. Iacona felt it would be more difficult for a volunteer organization to achieve accreditation because the mechanics are labor intensive. He noted that a series of iterations is involved that is sometimes questionable in terms of whether they change service delivery. Mr. Iacona was not sure that the time and effort necessary to go through this process was what Dover needed at this point in time, and he believed this had been included in the recommendations as a long-term effort. Mr. Neil asked if CPSM had looked at the impact of the special relationship between the City’s Fire Department and neighboring fire departments within Kent County. He noted that these organizations work together on major events that can attract as

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 15 many as 90,000 people, such as NASCAR races and the Firefly Music Festival, and this would also occur in the event of a disaster. Responding, Mr. Iacona stated that CPSM was very impressed with the level of coordination that existed, and that was one of the reasons that they made the recommendations with regard to the Kent County 911 system. He indicated that this orchestrated the collective effort of neighbor helping neighbor, because the majority of the neighboring agencies that Dover coordinates with are under the umbrella of Kent County 911. Mr. Iacona felt that Dover was very fortunate to have a working relationship between these entities. He stated that the key was to foster that relationship so that the organizations could work seamlessly hand-in-hand, so that the boundaries between the entities in the 911 system would be imperceptible. Mr. Iacona estimated that there were eight (8) different entities in surrounding communities, and they found out about the different ambulance providers because in many instances they were covering for PrimeCare when PrimeCare was unavailable. He reiterated that PrimeCare was unavailable more often than CPSM thought was appropriate. Mayor Christiansen questioned to what extent CPSM dealt with the Delaware State Fire School and the training that they offered to the Dover Fire Department and the other fire departments throughout the State of Delaware. He noted that this organization is prominent nationally. In response, Mr. Iacona stated that the Delaware Fire School and its working relationship with the community was a tremendous resource. He indicated that Dover was fortunate to have that facility and those personnel readily available, and CPSM’s recommendations with regard to training were very in-depth and specific due to the availability of this resource in the community. Because there was day-to-day interaction with the Fire School, Mr. Iacona believed it would be a shame not to take advantage of it and build that training capacity into Dover’s system. In response to Mayor Christiansen, Mr. Iacona advised that he was aware that the Fire Department encourages its members to go to the Delaware State Fire School, and that some of the members of the department are instructors there. He indicated that he had reviewed the reference to the Robbins Hose Company in the City’s Charter, as well as an additional agreement that facilitated this relationship. Mr. Iacona indicated that CPSM’s impression was that adherence to the agreement or utilizing the Fire School for day-to-day working relationships was not being effectuated as well as it could have been. Mayor Christiansen questioned if CPSM had researched the law that states that the fire chief is the supreme authority of the fire department in the State of Delaware. He believed that if there is intercession with a fire or emergency services administrator, the authority of the fire chief would not be undermined, he would just become another high-paid official within the City government. In regard to the proposal to make the fire dispatchers fire technicians, Mayor Christiansen stated that the City’s Inspections Department and Fire Marshal’s Office do the inspections and identify hazards within the City, and he believed that

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 16 taking this action would be redundant. Mayor Christiansen explained that he had some experience with this matter, and he was appreciative that emergencies on the fire scene in the City were handled by personnel who knew Dover’s situation, stating that he was referring to the dispatchers. He explained that the people working at the fire station are those who can anticipate and work through the worst of disasters, even the young, inexperienced officers. Mayor Christiansen advised that one of the reason that the Kent Center was established was because Dover had answered most of the fire calls for Kent County, and it was felt that the workload needed to go elsewhere so that Dover could emphasize their efforts on Dover fire calls. He believed that Dover emergencies are first priority in Dover and are not coming through other companies that may be dealing with situations. Mr. Slavin stated that members had heard about what was included in the report; however, he noted that what was not included were comments about negativism, deficiencies over coverage areas, or risks to citizens because of the City’s operations. Instead, he had heard the opposite, that the City had great operations, and he assumed that the silence regarding problems reflected a good standard of practice and coverage. Mr. Slavin questioned if there were risks to the men and women of the Fire Department and the citizens. Responding, Mr. Iacona indicated that two (2) things stood out in his perspective of the community and his limited understanding of the interaction and operations of the Fire Department. The first was the vulnerability of Dover as a likely target for terrorist activity because it is a state capital and a bastion of government. Mr. Iacona noted that if he were in this community, he would want to ensure that there are pre-planning, contingency efforts, and understanding of process. The second consideration was the limited interaction that exists with Dover Air Force Base, which is also a significant, notable target. Mr. Iacona believed that greater collaboration and contingency planning was needed in the event that something occurs in those environments. He stated that these were the only two (2) things that he would elevate, and he recommended that those issues be fleshed out. Mr. Hare stated that the dispatchers do more than waiting for the phone to ring and dispatch, and they have other duties, such as keeping equipment ready. He noted that, during his time in the City, he had a house that almost burned down and the Fire Department was very quick to respond. Mr. Hare noted that he had never had anyone come to him expressing negative comments about the Fire Department’s performance. He acknowledged that they may have some internal things they need to correct; however, he felt that the Fire Department was doing what needs to be done. Mr. Hare stated his understanding that insurance companies rate fire departments on a scale of one (1) to four (4), with one (1) being the best. He believed that the insurance company had indicated that the Dover Fire Department had a response time faster than Wilmington’s paid fire department, and would have rated Dover at the top level; however, rated the Department at a level two (2) because volunteer fire departments cannot be rated at a one (1). Mr. Hare acknowledged that there were things that could be tweaked; however, he stated that when there is a fire, they are there, and he had heard many people say this. Mr. Hare informed members

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 17 that a house caught fire on Riverside Drive in July, and the gentleman whose house it was had nothing but praise for the Fire Department. Although there may be some administrative things that are not being done as they should, including recordkeeping, he felt that they should be given a lot of credit for being there when there is a fire or a need. In response to Mr. Hare, Mr. Iacona assured members that CPSM recognized this level of care, noting that he prefaced remarks by indicating the commendability of the system that the City has. He felt that this could now be embellished, revisited, and some options could be considered. Mr. Iacona stated that this would ultimately be the City’s decision, stating that CPSM had provided a series of perspectives, and he would be departing from the City and leaving members with the report. CPSM would also provide access after the report for follow-up or questions. Mr. Iacona stated that they were present to support the report, but reiterated that it would ultimately be Council’s decision regarding how they choose to protect their community. He reiterated that there were no State or federal mandates, and that CPSM had been asked to look at this from a different perspective and provide some alternatives to consider. In regard to the service contract and performance standards, Mr. Hare felt that the Fire Department had maintained their training and level of efficiency and did not understand why they would have to sign a contract telling them that they had to be better than they are. He felt that they were meeting standards and was unsure if a contract was needed. Mr. Keller commented that, when reviewing this incredible report, he noticed a score of 68.7 out of a possible 70 and asked for an explanation. Responding, Mr. Iacona informed members that this was the Insurance Service Office (ISO) rating, which ranks community fire protection on a one (1) to 10 scale, with one (1) being the highest level of performance, achievement, or coverage, and 10 being a service that is virtually nonexistent. He indicated that a number of insurance agencies structure their premiums on the basis of what this scoring is, the logic being that the premium related to fire protection would be lowest for a Class 1 department. Mr. Iacona explained that a Class 10 rating would indicate that there is virtually no fire department, so the insurance premiums impacted by fire departments would be higher. He noted that the portion of homeowners’ insurance attributable to fire protection is approximately 20% to 25% of the premium. Mr. Iacona stated that the lower the scoring, the lower the associated premium. At a 68, the Dover Fire Department was a little more than two (2) points from a Class 3 rating. Mr. Iacona noted that there were a number of areas in which the Dover Fire Department was very close to a higher rating, and CPSM made some recommendations that they believed may raise the rating to a Class 3 if revisited by ISO. Mr. Hutchison asked if any of the other fire departments that Mr. Iacona personally evaluated were volunteer fire services. Responding, Mr. Iacona stated that he had evaluated a number of volunteer entities and combination departments and, as Chief

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 18 of Operations in Florida, he supported three (3) volunteer entities in the county in training, mutual aid, equipment refurbishment, and things of that nature. Two (2) of the other CPSM team members had careers with volunteer and combination organizations, and their team was structured to reflect the nature of the community. Referring to page 10 of the report, Mr. Hosfelt requested clarification regarding the comment that, “Our analysis did not reveal any illegal or unethical practices; however, there is concern that improved oversight is warranted.” In response, Mr. Iacona advised that the difficulty they saw was that dispatchers, who are involved as employees and are part of a collective bargaining agreement, were being supervised by members of the volunteer association, who are non-employees. It was believed that training should be strengthened to enable them to provide that level of supervision. Referring to page 21, Mr. Hosfelt quoted the recommendation that, “The City of Dover should revisit its current prohibition when allowing employees to respond as volunteer firefighters without docking their pay or requiring utilization of leave time in providing this service.” He asked if CPSM had seen this in other cities and how it had worked. Responding, Mr. Iacona stated that there are always individuals who test the systems; however, the systems that they had seen that utilized employees wearing dual hats were effective. He explained that they had seen that a number of people working for the city had difficulty responding because of this prohibition; in fact, at one time the fire chief was a dispatcher, and this policy did not make sense. Mr. Iacona acknowledged that issues could arise and someone could get hurt during this activity; however, they felt these issues were manageable. He noted that it is difficult to recruit and retain qualified volunteers in this day and age, and it was felt that the City was hindering the effort since this restriction was being placed on employees who were wearing two (2) hats in responding while in a paid status. Mr. Iacona thought that this could be massaged a little bit to work better in the system. Mr. Anderson referred to the recommendation to restructure the equipment response. He noted that the Dover Fire Department has responsibility for not only the City of Dover but also the surrounding areas, and backs up other jurisdictions and fire districts. Mr. Anderson asked how adopting this recommendation would affect the ability to provide back-up and maintain a sufficient response time in the City. Responding, Mr. Iacona stated that the issue they were attempting to address was to implement more standardization for the types and numbers of equipment that respond to the various types of incidents. For example, a structure fire in a single-family residence would get a specific response, and a call identifying something less significant, such as a smell of smoke or wires arcing, would have a scaled-down response. Mr. Iacona explained that, in this way, a whole service contingent would not be sent to something that is likely to be a non-emergency situation and the response would be gauged on the basis of inquiry that is done at the dispatch center. He advised that dispatch centers that are professionally operated have a series of questions with a specific format to eventually deduce whether there is a likelihood

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 19 for a true emergency or not. However, Mr. Iacona advised that, in looking at the numbers of people that were assembled for incidents, there was not a frequency for being able to staff more than a certain number of apparatuses. He noted that if 17 or 20 people respond or come in, this limits what can actually be dispatched. In looking at the numbers and what it typically takes to manage these incidents, CPSM felt that standards should be set up. Referring to the recommendation on page 8 regarding Continuity of Operations Plans (COOP) and a Continuity of Government (COG) Plan, Mr. Anderson asked for an explanation of the difference between these plans. Responding, Mr. Iacona indicated that a COOP is contingency planning for facility operations and involves planning for situations such as a building becoming unavailable due to flooding from a broken pipe, or if the server for the payroll system goes down. He cited another example of planning for a diminished workforce, noting that this was considered when the Asian flu was an issue. In this case, questions had to be answered such as, if half the workforce was no longer available, what services would be curtailed; what employees would take with them if they had to leave the building; and where employees would go. Mr. Iacona explained that COG is related to ascendancy of authority and deals more with people than operations, such as who would take the role of city manager or council president if they are gone. Mr. Hosfelt asked what CPSM was looking for from the City following the City’s review of the study. In response, Mr. Iacona explained that their studies begin with a conference call. Their point of contact is asked to invite those individuals that they want to be part of this call to attend, and there is a discussion about what the deliverables and expectations are, and whether certain elements are wanted. Mr. Iacona noted that CPSM explains what they plan to do and determines if this is the product that is expected. He stated that CPSM then does a data analysis and provides the document back to the other party in draft format to determine if there are errors and omissions. Mr. Iacona advised that once the data report is approved, he and his team do the field analysis, using the data to justify or evaluate the situation. They then take the data, write up their findings, and give the report to the point of contact and ask them to make sure that it is accurate and has no incorrect elements. Mr. Iacona stated that they also talk about the mechanics of how things will be presented and determine the right forum for conveying the thought process. He explained that they discuss the best way to convey the information diplomatically, and this is looked at from the perspective of the substance and accuracy of the information. Mr. Iacona advised that after CPSM provides the draft report, there is a conference call to go over all of the points raised by the client. Adjustments are made and a final report is sent, which is close to the final product, although it is still subject to change. Responding to Mr. Hosfelt, Mr. Iacona confirmed that the process would be the same, whether the study is of the Police Department, Fire Department, or the ambulance service.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 20 Mr. Hosfelt stated his understanding that when the study of the Police Department came back from CPSM it was given to the Police Chief for his review, and asked if the same opportunity was afforded to the Fire Department when this initiative came back. In response, Mr. Scott Koenig, City Manager, explained that all of the raw data, including tables, etc., was sent to the Fire Department for review electronically and no comments were received back by the City Manager’s Office. Mr. Koenig advised that he had reviewed the data and the data tables seemed to add up. He noted that questions were sent back and forth. Mr. Koenig indicated that when the stage of a final report was reached, a meeting was held in the City Manager’s Conference Room, where it was intended to give the Fire Department the information and let them read it and respond before putting anything out publicly. Mr. Koenig indicated that the Fire Department declined to make comments, and at that point staff decided to release the document. In his opinion, the opportunity for response was at the meeting where the members who were there declined the opportunity to edit and make comments before it was sent out. Mr. Koenig noted that he did not take any of the comments or recommendations from the consultant out of the report, and the comments and questions that he sent back were more context, formatting, and spelling issues. Mr. Koenig reminded members that, in regard to the Fire Department, the City is dealing with a third-party entity that does not have any reporting requirement to the City. If the Fire Department takes the report and distributes it, at that point it is out, and this can occur before members of Council see it. He advised that if it was left on a desk by accident, it would be out, so the context of how to get the information to people would become somewhat distorted. Mr. Koenig stated that no information was transferred back and forth to the ambulance provider. Staff got the raw data that was assembled, and had no conversations with the ambulance service. Mr. Koenig indicated that the recommendations were the recommendations, and they would be acted upon. With respect to the Police Department, Mr. Koenig explained that the Department was provided the data collection summaries and analysis. Data collection with the Police Department was much more difficult. He noted that the Police Department is completely within the realm of the City. Mr. Koenig stated that the raw draft report was distributed electronically to the Police Chief and the Mayor, and they were asked for comments. He stated that this report had not yet been finalized but would be finalized shortly. Mr. Koenig reiterated that with the Fire Department the City was dealing with a third-party, private company that basically provides service to the City, so there were some confidentiality issues. He noted that there would have been problems if the Fire Department had disclosed the report, even by accident, before there was an opportunity to meet with affected employees. Mr. Koenig informed members that when the Fire Department declined to provide comments, staff essentially had to meet with the employees prior to distribution, so that it was not a surprise to those employees when the information came out. Council President Slavin advised that the meeting that Mr. Koenig referenced included himself, Mr. Hosfelt, Mr. Bashista, and Mr. Carey. He explained Mr. Carey and Mr. Bashista were offered a copy of the report, but they were very sensitive to

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 21 the fact that they did not want to be the two (2) members of the fire company that had access to the report, believing that all members deserved the benefit of that access. Mr. Slavin advised that they all made the decision at that point that it would be in the best interest of everyone to simply release the report all at once. He noted that all members of Council saw it on the same day and at the same time that all members of the fire company did, to avoid discussion of who had it when. Mr. Koenig agreed that this type of setup created a difficult situation for all sides, because the City has an obligation, as the employer, to employees that may be affected by the report, and the fire company had an obligation to share the information as soon as they got it. This became a timing issue; therefore, it was agreed at the meeting to distribute the report as written. In response to Mr. Hutchison, Mr. Koenig stated that, to his knowledge, there had been no assessment or evaluation of the Fire Department in the past. He indicated that the only similar analysis was the accreditation process at the Police Department, which involves looking at operational procedures and recordkeeping. He noted that a study relating to the Fire Department was conducted by Haggerty and Haggerty, Certified Public Accounts and Management Consultants, and it related to accounting and reporting structures regarding audit and finance, rather than service-level delivery or improvement of service delivery over time. Mr. Koenig did not believe that the Haggerty and Haggerty study got to the depth of information that this study had provided across the board. He stated that any previous discussion of the Fire Department did not include ambulance service and the level of ambulance service activity, and the City had never conducted that type of study. Mr. Anderson noted that there was a recommendation that one (1) of the benchmarks be the presence of two (2) EMTs and asked if this was something that was not always being done. In response, Mr. Iacona explained that current contract does not require a minimum of two (2) EMTs on ambulances. He advised that in their evaluations of other communities, the norm was for ambulance service to be provided at an even higher level, what is called advanced life support, with paramedics. Mr. Iacona stated that a paramedic can provide a whole host of preventative and invasive type cares; therefore, the level of care being provided should be notched up a bit. He felt it would ultimately behoove the City to look at ambulance service being advanced life support sometime in the future, since this was the national benchmark in most communities. Responding to Mr. Slavin, Mr. Iacona confirmed that this would be advanced life support provided by the County. Mr. Paul Eichler, firefighter, Dover Fire Department, advised that he had been a firefighter for over 20 years, currently holds the rank of firefighter, and had held several positions throughout the Department. On behalf of himself and his colleagues present this evening, he thanked the City for the opportunity to review their operations and practices. Mr. Eichler thought it had benefitted them immensely

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 22 to be able to tell what they were doing well, where they needed to do a bit more homework, and to identify those issues coming from the conversations and studies that largely had no impact on their operations and further separate them. He thanked Mr. Iacona, who had pointed out several best practices that the Fire Department currently employs in their delivery to the City. Mr. Eichler stated that it meant a lot to the Department as they strive to be a professional organization, regardless of how they are staffed in terms of the volunteer versus career conversation. Mr. Eichler indicated that the Fire Department had done a lot of due diligence already with regard to the information that was presented. He informed members that, since reviewing the study, a committee from the Department had met several times. He noted that they had put a lot of work into the review and looked forward to the opportunity next month to break it down and provide some of their recommendations and thoughts. Mr. Eichler encouraged everyone to keep in mind that the delivery of emergency medical services to the citizens of Dover is extremely unique. He believed that anyone would be challenged to find another system in the country that delivers services in the same way. In light of some of the challenges experienced through the years, Mr. Eichler felt comfortable saying that the Dover Fire Department does an excellent job, exceeding the majority of the country in delivery of fire services and support of the emergency medical services that are delivered in the City and throughout the fire district. He stated that they were very proud of the relationships that they had built through the years with their fellow organizations, and thought they had nothing to look forward to but continued wonderful relations, specifically with this body, as well as with all of their fellow service providers. Mr. Eichler appreciated the opportunity to comment, stating that he was very comfortable saying, on behalf of President Bashista, Chief Carey, and their members both present and absent, that they enjoy working with the City and look forward to continuing to do so. Although he believed that there may be more challenges to be addressed in October, he felt this would help them to continue to move forward. Mr. Hutchison thanked those responsible for the report. He noted that he had the opportunity to see first hand what the Fire Department is capable of doing. Mr. Hutchison indicated that he had seen it operate in all kinds of weather conditions, day and night, and believed that Dover has a first-class volunteer service, which is what the report had said. He informed members that he had an opportunity to review the report with Fire Chief Carey, and Mr. Hutchison had a better insight into some of the things that Chief Carey and the Fire Department were doing and changes they were making. He felt that this was not a negative report but a good report and that only 49 recommendations spoke well of the volunteer fire service. Mr. Hutchison expressed thanks for the report, which he believed provided a tremendous opportunity to look at this matter from a different perspective. Mr. Hosfelt thanked the gentlemen from CPSM for their presentation and expressed pride in the service provided by the Dover Fire Department. He noted that he had

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 23 held discussions with Mr. Bashishta and had agreed that another Special Council Committee of the Whole/Safety Advisory and Transportation Committee meeting would be held on October 19, 2016 at 6:00 p.m. to hear from the Fire Department regarding the presentation. He welcomed those from CPSM to attend. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. HUMAN RELATIONS COMMISSION REPORT - SEPTEMBER 21, 2016 The Dover Human Relations Commission (DHRC) meeting was held on September 21, 2016 at 6:00 p.m. with Chairman Henderson presiding. Members present were Ms. Bogle, Mr. McGiffin, Ms. Mullen, and Mrs. Sadusky. DHRC Committee Updates Government Policy, Programs, and Practices Committee (McGiffin) DHRC Diversity Research Project Referring to the Dover Human Relations Commission Diversity Research Project Report, Mr. McGiffin reminded members that former Commissioner Gene Ruane had suggested that determining the City of Dover’s diversity and cultural competency as an organization would be a fundamental step in establishing what the DHRC should do as a human relations commission. Mr. Ruane had discovered Reinventing Diversity, by Howard Ross, which he thought would be an excellent guide. Mr. McGiffin explained that he and Mr. Ruane had formed the DHRC’s Government Policy, Programs, and Practices (GPPP) Committee, whose first task was to consolidate the recommendations in the book into a digestible form. Mr. Ruane then resigned from the DHRC due to relocating. Mr. McGiffin advised members that he and Chairman Henderson developed a series of questions from the book and addressed them to a number of the members of the City’s leadership team during interviews. They then asked a subset of the questions to all City employees through an online survey. Mr. McGiffin noted that the survey was also made available by hard copy to employees, although no one had claimed a hard copy. Mr. McGiffin estimated that there were 25 or 26 survey respondents and 35 sources of data between interviewees and survey respondents. He explained that his report included a history of the project, followed by the questions that were asked and the responses to each of the questions. Mr. McGiffin advised that the responses offered in the report sometimes included both survey responses and responses of interviewees, as well as his summaries of interview responses in some cases. He noted that there were some questions that were answered only by the Human Resources Director because they were specific to human resources. Mr. McGiffin indicated that the next step would be to complete the report by deciding the meaning of the responses in a section called “Observations and

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 24 Conclusions.” If desired, the DHRC could then make recommendations based on the survey responses. Mr. McGiffin recommended that this be done by the DHRC as a whole, rather than by just himself and Mr. Henderson. He suggested that members review the questions and responses and discuss, as a group, what they mean, for example, the responses that would have been expected versus those received. Mr. McGiffin noted that one of the questions asked was, “Is there an historical event, person, something significant that happened, or somebody significant who was around, that brings to mind the questions of diversity and cultural competency?” He noted that the most common response referenced the Webster case, which involved a City police officer, an injured man who was arrested, and his subsequent criminal trial and settlement with the City. Mr. McGiffin advised that this matter was topical when the interviews were done in December 2015 and January 2016, and was still in the news when the survey went out over the summer. He indicated that he had fully expected someone to mention the NAACP lawsuit that had resulted in the City’s current method of electing Council members. Mr. McGiffin explained that the City’s district divisions and election of an at-large Council member were the result of a lawsuit that he estimated had happened more than 30 years ago, and although he thought someone would mention this, he found it interesting that no one did. In addition, Mr. McGiffin noted that no one had mentioned school desegregation, which he felt may seem ancient history to some; however, this had been a big topic in Dover. He noted that he knows many people who went to the black high school and others to the white high school, and these are people that are still in commerce today. Mr. McGiffin thought that someone from the City might have thought that significant. He stated that his comments were not criticism but an example of the kinds of observations that might be useful. Mr. McGiffin advised members that Mayor Christiansen at one time had urged DHRC members not to forget about the City’s history. In thinking about the rather limited response to the question about a particular person or event that brought to mind questions of diversity and cultural competency, Mr. McGiffin believed that the Mayor’s comment had been wise. He felt that the Mayor’s point was that the DHRC should proceed using a lens that would allow members to see not only where they want to go, but where the City had been, because that would help them to get where they want to go, Mr. McGiffin explained that one of the DHRC’s observations may be that people do not think about the history, and a conclusion might be that people need to be reminded of this. He suggested that members might then recommend that the DHRC Education Committee develop opportunities to present historical perspectives on diversity and cultural competency issues. For example, during African-American History Month, the DHRC could encourage or even help sponsor a program specific to Dover about significant things that happened in Dover that redound today, but that people are not conscious of. Mr. McGiffin stated that this was just an example of the observations, conclusions, and recommendations that might result from the study. He noted that there were 20

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 25 questions, and each would give an opportunity to make some kind of observation. Mr. McGiffin advised that, generally speaking, respondents thought that the City was aware of diversity issues and tries to address issues with cultural competency. He noted that the survey results showed a broad range of opinion, with some who felt diversity was a distraction from giving jobs to the best person, irrespective of any other consideration, and others who felt the City had not gone nearly far enough in addressing diversity issues. Mr. McGiffin indicated that the City’s leadership was generally positive about what Dover does to respect cultural competency and to try and develop diversity, and that there were a lot of hiring and management practices that are tuned in to that issue. Mr. McGiffin stated that Mr. Scott Koenig, City Manager, received a lot of positive comments, and many people thought the City Manager worked hard make people aware. Some comments from both the survey results and the interviews suggested that City Council could do a much better job of recognizing the importance of diversity and dealing with issues with a greater degree of cultural competency. Mr. McGiffin stated that this was a message that should probably be conveyed in some form. Mr. McGiffin suggested that members come to the next meeting with their thoughts about observations, conclusions, and recommendations to be compiled during the meeting. He noted that some of the questions have very simple answers. For example, he stated that the first question was, “Are diversity and cultural competency articulated as values in the mission/vision/value statement of the City?” Mr. McGiffin noted that a lot of respondents did not know, although some knew that it was stated specifically in the City’s purchasing policy. He stated that one observation might be that more people who work for the City should know what the City says about itself. The Commission recommended that the members of the Dover Human Relations Commission respond to the question, “What are your observations, conclusions, and recommendations regarding the DHRC Diversity Research Project?” via email to the City Clerk's Office, with their input to be compiled so that members could finish the Dover Human Relations Commission Diversity Research Project Report at their next meeting. By consent agenda, Mr. Neil moved for approval of the Commission’s recommendation. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. Education Committee (Bogle) Ms. Mullen explained that she had attended meetings of the White Oak/Towne Point Civic Association and the Capitol Park Civic Association. She informed members that there were not many people in attendance who were familiar with what the DHRC does, and she educated them and offered the Commission’s help if needed. Ms. Mullen felt that raising awareness in the community about the DHRC and what it does should be a priority.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 26 Ms. Bogle stated that she had met with Dr. Dan Shelton, Superintendent of Schools, Capital School District, and with Ms. Tonya Guinn, Supervisor of Student Support Services, to discuss ways that the District could use the DHRC’s support. They mentioned many issues involving young people in the school district, such as violence and shootings in the community. Ms. Bogle advised that Dr. Shelton had discussed the possibility of the City heading up a committee that would pool different entities across the community to talk about these issues and make decisions about addressing them. Ms. Bogle noted that, as previously mentioned by Ms. Mullen, people do not recognize what the Commission can do, and she had done her best to explain. She suggested that members discuss the DHRC’s particular mission and focus and how they can best support the school district. Ms. Bogle advised members that the school district had named housing developments and other people and entities that could be involved. She indicated that it was a matter of deciding where to start and what to do. Ms. Bogle stated that the DHRC could possibly invite Dr. Shelton and Ms. Guinn to a meeting to obtain more specifics about what they were looking for. Mr. McGiffin stated that it would be a legitimate and worthwhile endeavor for members to find out exactly what Dr. Shelton had in mind. He felt that if Dr. Shelton was asking the DHRC to convene a group of stakeholders from various interested parties within the community, this would be a good role for the DHRC, and the DHRC could sponsor or even facilitate such a meeting. Mr. Henderson stated his understanding that the DHRC serves as a conduit and their function is human relations. He noted that members must be careful about how they conduct meetings and communicate with one another, as they were advised by Deputy Solicitor William Pepper several months ago. Mr. McGiffin stated that the primary function of the Commission is to advise City Council. He noted that convening a meeting involving stakeholders on an issue identified by Dr. Shelton would allow members to gather information. This information could provide a basis to advise Council on what is going on. Mr. McGiffin noted that the DHRC would be providing eyes and ears in places where Council is not going, and he felt this was a very valuable function. He noted that all members have a level of competency that may allow them to see and suggest solutions to problems. In addition, Mr. McGiffin felt that just providing a forum for people who are trying to solve a problem to talk could be a useful function in itself, since this could allow people to develop their own solutions. Responding to Mr. Henderson, Ms. Bogle stated that she could contact Dr. Shelton or Ms. Guinn to arrange a meeting if desired. Ms. Bogle felt it would be useful for DHRC members to have a session to develop an “elevator speech” or unified message about the DHRC, and for members to know what each of its committees stands for so that they could speak intelligently about what they do.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 27 Mr. Henderson advised that members had previously discussed having a retreat to get together as a commission, but this had not occurred due to the many changes in the DHRC. He felt that members needed to get together and define themselves. Mr. Henderson noted that he had been serving as Chair for only a few meetings and needed to get his feet firmly on the ground. Ms. Bogle indicated that members had discussed waiting until there were more members; however, she felt that moving forward would be useful for current members to provide structure when others come in. Mrs. Sadusky questioned whether members wished to have Dr. Shelton and Ms. Guinn come to speak with the DHRC. Mr. McGiffin stated that he was unsure if it would be beneficial to have them come in while the DHRC was weak in terms of its membership. Ms. Bogle questioned if a logical next step would be to contact the school district, let them know this was being discussed, and advise that the DHRC was hoping to work with them. Ms. Mullen agreed with that approach, stating the desire for those from the school district to know that they had been heard. Mr. McGiffin stated that if members wanted to wait until they are at full strength before inviting them, then Dr. Shelton and Ms. Guinn should be advised that the Commission was going through some turnover and would get back to them soon when it is back up to full membership. Mr. McGiffin noted that the other option would be to invite them to come now. Mr. Henderson felt that members needed to feel comfortable about what the DHRC’s function is so that they could present a unified message, as mentioned by Ms. Bogle. Ms. Bogle concurred, stating that being on the same page was even more important than being at full strength when bringing someone in. Responding to Mrs. Sadusky, Mr. McGiffin stated that the DHRC has a mission statement and a lot of documentation about what they are and what they do; however, this would not answer the question of how this could be explained in 50 words or less. Ms. Bogle expressed concern that the group was ever evolving and that people would be pointed elsewhere if there was no set time for them to come to the DHRC. Mr. Henderson expressed a desire for those who come to feel that they are in an environment where people know what they are doing and what their mission is. He offered to work on developing a statement for the DHRC. Mr. McGiffin suggested putting discussion of a thumbnail explanation of who the DHRC is and what they do on the next meeting agenda.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 28 Old Business DHRC Vacancies (First and Fourth District) Mr. McGiffin advised members that he had been nominated by the Governor to be a family court judge; therefore, his tenure on the DHRC was about to end because members of the Human Relations Commission cannot hold another appointed position. Mr. McGiffin stated that he would be present at the next meeting if it was scheduled before October 25, 2016. He indicated that he represented the Third District on the DHRC and had a replacement in mind for his seat. Mr. Henderson stated that it was vitally important for the Commission to get its feet on the ground if it was going to make a difference. He indicated that he had contacted the Mayor and Council President Slavin about the need for members. Mr. Henderson felt that the provision that prohibits individuals from other holding other positions should be amended, noting that the best people are those who are involved in other things, and that is why they are asked to serve. Mr. Henderson expressed his opinion that the Commission was important because of things that are going on now, noting that words such as racism and xenophobia were being tossed around. He stated that every time he hears about another person being killed by a police officer, it tears his heart out. Mr. Henderson felt that the DHRC could be on the tip of being a calming agent, noting that he had gotten involved in the Commission because he wanted to make a difference. He stated that solving problems early on will prevent problems later down the road. Mr. Henderson felt that term the racism was being minimized, but there was nothing minimal about it. He stated that people had died for the right to vote and had been lynched in this country. Mr. Henderson did not believe that hatred and bigotry should be minimized. He felt that the Commission could have a role before things escalate in the community, noting that when people become frustrated they turn to other things. Mr. Henderson encouraged members not to minimize how important they could be in providing advice and serving as a conduit for people who may be hopeless or angered by what is going on, and indicated that he did not want anything to happen in the Dover community. He stated that comments regarding the Webster case had come up over and over again, and this was brought up not by black individuals but by white individuals who wanted justice. They wanted to do what was right and felt that the Webster case was outrageous, and Mr. Henderson found this very encouraging. Mr. Henderson stated that he would not give up on the DHRC but would ask the Mayor and Council to either provide commissioners to work with or dismiss the Commission. Responding to Mrs. Sadusky, Mrs. Stein stated that there were four (4) current vacancies on the Commission, not including the position that would be vacated by Mr. McGiffin. In response to Mr. McGiffin, Mrs. Stein stated that the City ordinance stated, in reference to the DHRC, that, “No member of the commission shall hold any elected

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 29 or appointed office under the Government of the United States, or the state, county, or city.” Mr. Henderson suggested the possibility of reaching out to former Commissioner Kenneth Roach who had mentioned possibly having someone to replace him. After further discussion, members agreed to schedule their next meeting for October 18, 2016 at 6:00 p.m., and established October 13, 2016 as an alternate date. By consent agenda, Mr. Neil moved for acceptance of the Human Relations Commission Report. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. COUNCIL COMMITTEE OF THE WHOLE/LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - OCTOBER 11, 2016 The Council Committee of the Whole Meeting was held on October 11, 2016 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Lewis, Mr. Cole, Mr. Hosfelt (arrived at 6:01 p.m.), Mr. Hare, and Mr. Hutchison. Mr. Neil was absent. Mayor Christiansen was also present (departed at 7:43 p.m.). Civilian members present for their Committee meetings were Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held with Chairman Hare presiding. Request of Fordham & Dominion Brewing Company - Amendment to Appendix B - Zoning, Article 3 - District Regulations, Section 22 - Airport Environs Overlay Zone (AEOZ), Subsection 22.4 - Exemptions, Paragraph (c) - Temporary Uses of the Dover Code/Proposed Agreement Approving 80 Event Hours Over 12 Months During the Council Committee of the Whole/Safety Advisory and Transportation Committee meeting of July 26, 2016, members were provided an Overview of the Airport Environs Overlay Zone Related to Dover Air Force Base and Fordham Brewery. During the Council Committee of the Whole/Legislative, Finance, and Administration Committee meeting of October 11, 2016, Mrs. Ann Marie Townshend, Director of Planning and Community Development, referred to the letter from Mr. Ryan Telle, Vice President of Marketing, Fordham and Dominion Brewing Company, dated September 14, 2016, requesting an amendment to the Zoning Ordinance; the Zoning Interpretation & Administrative Policy - Temporary Uses Involving Public Assembly within the Airport Environs Overlay Zone (AEOZ) dated June 2, 2016; and her letter to Mr. Dan Louder dated August 1, 2016 documenting the agreement between the City and Fordham and Dominion Brewery Company that

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 30 was reached in June 2016. She advised members that Fordham was requesting an amendment to the Zoning Ordinance. In response to Mr. Sudler’s request for the background regarding her position on this matter, Mrs. Townshend explained that the City adopted the Airport Environs Overlay Zone (AEOZ) in 2001 based on the Air Installation Compatible Use Zone (AICUZ) study performed by the Air Force for the Dover Air Force Base (DAFB) space. She stated that this study was based on modeling that the Air Force does to determine a noise contour, which includes areas where noise from air traffic is expected to be higher. Mrs. Townshend informed members that, within these areas, there are certain recommendations for how building construction is dealt with to attenuate the noise, as well as prohibitions on certain uses, such as residential, in the higher noise zones. She indicated that the study also identified the crash zone and two (2) accident potential zones. She stated that a land use compatibility table came from the AICUZ study that included compatible uses within the different noise zones, the clear zone, and the two (2) accident potential zones, and identified uses that were incompatible. Mrs. Townshend advised that, beginning in 2001, the City adopted these provisions into the Zoning Ordinance and they became part of its land use regulations. She explained that the DAFB updated the AICUZ study in 2010 and the information in the land use tables did not change; however, the noise contour shrank. Mrs. Townshend noted that accident potential zones stayed the same, because these areas off the runways had not changed since the initial adoption of the AEOZ zone in 2001. Mrs. Townshend advised members that when Fordham and Dominion Brewery Company opened in 2003, they opened as a brewery, which is a manufacturing use, subject to the provisions of the AEOZ. She stated that, over time, their use evolved beyond what is permitted in the accident potential zone with the number of events they were having. Mrs. Townshend noted her belief that this was an honest evolution and Fordham was not attempting to avoid compliance with the Code. She informed members that Fordham was obtaining permits for some, but not all, of the events, and staff learned that more and more events were being held in the industrial area through social media. Mrs. Townshend indicated that the Fire Marshal’s Office reached out to Fordham to get a better sense of the events they were holding, told them they needed to get permits for these events, and determined that Fordham was operating beyond the scope of the ordinance. She explained that the Zoning Ordinance allows an exemption for temporary uses of no more than five (5) days in the AEOZ, and staff determined that these days did not have to be consecutive. Mrs. Townshend stated that staff sent an email to Council in this regard. Referring to her letter to Fordham and Dominion Brewing Company dated August 1, 2016, she stated that, based on discussions that were held, she had followed up with this letter that indicated that Council would allow Fordham to hold 40 hours of events in the second half of 2016, based on five (5) eight-hour days, and Fordham was not happy with this.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 31 Referring to the letter from Mr. Telle, dated September 14, 2016, Mrs. Townshend explained that this was a request for a Zoning Text Amendment to expand the five (5) days to 80 hours. She stated that this was something that could not be done administratively or by a simple vote because it relates to a provision of the Zoning Ordinance. Mr. Sudler questioned how long Fordham had conducted events that exceeded the permitted usage for events, to staff’s knowledge. Responding, Mrs. Townshend stated that no special event permits were issued before 2012 and estimated that two (2) to three (3) permits were issued per year between 2012 and 2016 for events like Cheesetoberfest. She advised that there were some rather big events held there, noting that the Police and Fire Departments had such an event. Mrs. Townshend stated that these events did not raise any flags until staff started seeing more and more things on social media, such as monthly release parties. In December 2015, Fordham came to the Planning Commission for an expansion of the Brewery. Mrs. Townshend informed members that during the Development Advisory Committee (DAC) meeting in December, events were specifically discussed, and staff was told that Fordham has two (2) to three (3) events per year and did not want or expect that aspect of their business to grow. She indicated that everyone present agreed that if this was the expected use, this was in compliance with the Zoning Ordinance. Mrs. Townshend noted that the DAFB Community Planner is part of the DAC. Mrs. Townshend advised that approximately a month later, staff started seeing more events on social media, and she believed this was because social media was becoming more used. She was told that there were events all along, but they were not events that the City authorized. Mrs. Townshend stated that the Brewery was in an industrial zone and, more importantly, in the AEOZ accident potential zone, and, based on the AICUZ study, the Zoning Ordinance limits uses that would have people gathering in large populations in this location. Mr. Anderson stated that normally special events are thought of as larger events, rather than small tastings where 20 or 30 people happen to stop by. He questioned what legally constitutes an event. Responding, Mrs. Townshend indicated, as stated in her letter to Mr. Louder dated August 1, 2016, that the occupant load of the tasting room would be used to determine the threshold at which something is constituted to need a special event permit. The Fire Marshal’s Office measured the tasting room and determined the occupant load to be 33, and staff stated at that point that anything with more than 33 people would need a special event permit. Mrs. Townshend advised that a special event permit is needed not only due to the number of people but also when an event involves a use that is not permitted in a zone, or an event is held in a building for which the use has not been approved. She noted that the industrial area was not designed for public assembly. Responding to Mr. Anderson, she indicated that the limit of 33 would apply to the number of people present at any given time when the tasting room is open, rather than 33 people over the course of an event.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 32 Mr. Lewis questioned if the Planning Department saw anything out of the ordinary when the permits were issued. Responding, Mrs. Townshend stated that when Fordham had events there were tents and food trucks, which was what staff would expect for a special event. Mr. Lewis asked if social media drove the Planning Department to investigate the Brewery. In response, Mrs. Townshend indicated that social media put this matter in front of staff. She explained that events are typically held when staff is not out on the roads and, since this is not a highly traveled area, it is not an area that staff would typically stumble upon. Mrs. Townshend stated that the predominance of social media made staff aware of a Code violation. Mr. Lewis questioned if it was common for staff from Mrs. Townshend’s department to stop by special events to make sure that everything is okay. Responding, Mrs. Townshend stated that staff is typically not assigned to events unless they are very large. She indicated that staff could be assigned to events if there was overtime available, but staff had not been allocated to this. Mr. Jason Osika, Fire Marshal, stated that the first year that the OktDoverfest was held in downtown Dover and Loockerman Street was closed, staff went out prior to the event to look at it. Mrs. Townshend stated that staff goes out and does pre-inspections. Mr. Lewis expressed confusion, stating his understanding that an event had been going on at Fordham and Dominion for years. He indicated that he had not attended but was aware of it. In response, Mrs. Townshend reiterated that, going back to 2012, staff was receiving permit applications for two (2) or three (3) events per year. She did not know at what point events started happening on a monthly or more than monthly basis. Mrs. Townshend stated that this became more apparent through the use of social media, which was doing its job of letting people know what is happening. She believed that the event aspect of the brewery industry had increased and, as more breweries had come online, breweries had been holding more events. Mrs. Townshend advised that, because staff knew that this was the trend in the industry, when Fordham came in with their application for expansion in December, staff was very clear that the event portion of the business could not grow. She stated that staff was told that it would not grow, and they took Fordham’s word for this. In response to Mr. Hosfelt, Mrs. Townshend confirmed that the five-day limitation was in the original ordinance and still stood. Responding to Mr. Hosfelt, Mrs. Townshend indicated that Fordham could apply to the Board of Adjustment for a variance if Council did not want to change the ordinance. She explained that the Board of Adjustment meets on the third Wednesday of the month in the morning. Mrs. Townshend believed that Friday, October 14, 2016 was the deadline for the November Board of Adjustment meeting, and the second or third Friday of the month would be the deadline for their December meeting. She confirmed that there was still time for this matter to be placed on the Board of Adjustment agenda for the November meeting. Mrs. Townshend stated that

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 33 she was aware that Fordham already had an attorney involved because she had spoken to the attorney, and she thought that Fordham would have an attorney come in for a pre-application meeting and put together an application. She recalled that the Code requires four (4) criteria for a variance, as follows: 1) is the use or activity compatible with the zone in which the property lies; 2) is it compatible with the surrounding uses; 3) would it damage the surrounding uses; and 4) is there an exceptional, practical difficulty that would create a hardship for the property if the City did not grant a variance. Mrs. Townshend advised that she had seen skilled attorneys do a very good job on applications like this. Mr. Hosfelt noted that the Civil Air Patrol was located in this area. In response, Mrs. Townshend stated that a lot of the properties in this area were owned by Kent County and most of them were not in the Overlay Zone. She explained that the path comes off the end of the runway and a lot of areas that one might think intuitively are in the zone are not. Mrs. Townshend indicated that Janes Road in Dover Brook Gardens is not in the zone. She stated that the Air Mobility Command Museum was outside of the clear zone, and the DAFB spent a lot of money to relocate the Museum’s entrance, which previously went through the accident potential zone. Mr. Hosfelt questioned whether there would be time for an ordinance change before the end of the year if Fordham applied for a variance and was not approved. Responding, Mrs. Townshend stated that if Fordham went to the Board of Adjustment in November, it could come back to the Council Committee of the Whole near the end of November, a first reading could be held in December with Planning Commission consideration in January and a final reading before Council in February. She noted that Fordham would be able to hold five (5) events in the interim. Mr. Shevock questioned if the Air Force would have to approve any changes. Responding, Mrs. Townshend indicated that the DAFB does not approve what the City adopts. She stated that they provide their model to the City and will not comment publicly on specific situations or make any official comments for the record. Mrs. Townshend indicated that the Air Force’s official comment is in providing the AICUZ study. She stated that if the City made this change, the Air Force would not have to approve it but would review it. Mrs. Townshend explained that, based on her interaction with the Air Force on this and other matters in the past, she believed that they would be very neutral as to opposing or supporting it, but would probably point back to the AICUZ study. Mr. Slavin referred to Mrs. Townshend’s comment that one would think intuitively that some of the properties are in the zone but they are not. Responding, Mrs. Townshend stated that there are some areas around the DAFB that, intuitively based on their proximity to the DAFB, one might assume they are in the zone. However, when looking at the flight patterns, the runway, and what has been identified as the accident potential zone, some of the properties that people assume would be more vulnerable are not in the accident potential zones.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 34 Mr. Slavin stated that his conclusion was that it is clear that the zone is not applied evenly or equitably because there are properties that, as Mrs. Townshend had stated, instinctively one would think are in the zone but they are not protected by it. In response, Mrs. Townshend stated that one may think that properties are in the zone because of their proximity to the DAFB. However, the accident potential zones are based off modeling and data that is based on Air Force plane crashes over a number of decades. She explained that modeling and actual crash data are used to develop the accident potential zones. Mrs. Townshend advised that they have a much more scientific method of determining where these zones are than that a property is located near the DAFB, where one would think it would be more vulnerable. Her point was that there are places near the DAFB that are not in the accident potential zone because the modeling does not put them there. In regard to the AICUZ study, Mr. Slavin stated that he was not comfortable establishing a precedent of the City ceding control over how its land is zoned to a federal study, especially when the agency doing the study would not approve or disapprove of things when asked. He did not believe it was good to establish this precedent when the agency decides to take a silent approach and let the City make up its mind. Mr. Slavin stated that he respected the City’s Charter and ordinances; however, he felt that if something is found that is broken, it should be fixed. In regard to economic development, he stated that the subject business was an industry that the City should be inviting and recruiting to build, not turning away or trying to make things more difficult for. For example, Mr. Slavin stated that he attended an event at the Painted Stave in Smyrna on Friday night, which was formerly the old Smyrna Theater. He stated that this building had been a plumbing warehouse for 20 years and was now a public gathering place that holds any number of events during the year. Mr. Slavin advised members that when he asked the town manager of Smyrna how they got a plumbing warehouse to serve this function, she stated that they had made it work. He indicated that he liked the spirit of making it work, noting that there was a willing business, energy, and a desire to make it work rather than hold it up. Mr. Slavin suggested that, rather than holding up what had been said for years, maybe there was a moment to refresh this and take another look. He stated that if the City was going to say that it was business friendly in the community, this is where it would happen, and the City could start to move government aside a bit and let businesses develop and grow. Mr. Slavin indicated that this was discussed the last time that Fordham came before Council. He advised that Fordham’s industry is a very fast moving and evolving industry, explaining that when Fordham came in as a bottling factory 10 or 15 years ago, that is what everyone believed it was going to be; however, if they had stayed a bottling factory they would probably not be in business at this time. Mr. Slavin stated that Milton allows and embraces the same activity. He felt the need to widen the lens a little and, rather than getting frustrated with the fact that something was broken or did not fit, he expressed the need to get to the fix and just make this work. Mrs. Townshend agreed that when the Code is broken it should be fixed; however, she was unsure that all members of Council agreed that the Code was broken in this

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 35 regard. She stated that it was absolutely the prerogative of Council to change the Code if they felt that it was broken and needed to be changed, and she offered to do this if instructed to put forth an ordinance that does what was requested. Mrs. Townshend felt the need to let members know that the purpose of what the DAFB had put forward was to protect the public safety around the Base, as well as the longevity and viability of the Base. She stated that she would be remiss if she did not say that members could make this decision and find out in 10 or 20 years that this decision had been made at the expense of the DAFB. Mrs. Townshend stated that she did not want that to happen; however, she explained that the reality was that encroachment is one of the biggest factors that pushes bases out. Mayor Christiansen asked if the Dover Behavioral Center was in the zone, and Mrs. Townshend responded that it was. She advised that this was discussed with the DAFB when the AICUZ study was done in 2010 when the ordinance was updated, and had also been discussed with them recently. Mrs. Townshend indicated that when the Dover Behavioral Center last expanded approximately five (5) or six (6) years ago, they went to the Board of Adjustment and obtained a variance. She stated her understanding that there was a lot of internal discussion at the DAFB at that time between the Wing Commander, other commanders, engineering which involves community planning, and health personnel, because the DAFB relies on the services of Dover Behavioral Health and it was already located there. Mayor Christiansen asked if this discussion had been memorialized and could be reviewed by himself and members of Council. Responding, Mrs. Townshend advised that staff had the variance decision; however, she had not been privy to the meetings. She indicated that it was conveyed to her that there had been a lot of internal discussion about it by the DAFB. When staff updated the AEOZ, in discussions with the DAFB, staff asked what would happen if they changed the threshold in the ordinance. Mrs. Townshend explained that the ordinance states that an existing use that predates the ordinance could expand 10% or 20%, and this threshold was changed to 50%. This meant that the hospital that was there could expand 50% without having to go to the Board of Adjustment. Mrs. Townshend informed members that there had previously been attempts to establish a psychiatric hospital in many locations, and it ultimately was established in the 1990s in that location because nobody wanted it in their back yard. She stated that this was before the zone was put in place, and staff was very cautious and worked very closely with the DAFB so that the expansion happened in a way that would not be considered encroachment on the part of the Base. Mrs. Townshend advised that the City would not allow the psychiatric hospital as a new use or do any of the things that the DAFB indicated they would consider encroachment. Mrs. Townshend advised that she and Mr. Scott Koenig, City Manager, had met with engineering staff at the DAFB several times over the last several months and asked how Dover had fared on encroachment when the Air Force had done the Base Closure and Realignment Commission (BRAC) studies. She stated that she and Mr. Koenig were told that the DAFB had always been able to answer that Dover has no encroachment. Mrs. Townshend stated that she specifically asked about the Dover Behavioral Health Center, and DAFB

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 36 personnel stated that this was a pre-existing facility and the expansions were in conformance with what the City worked out with the DAFB for the ordinance. Mayor Christiansen questioned if this understanding had been memorialized in writing, stating that anytime there is information like this he would like to see it in writing. Responding, Mrs. Townshend advised that when staff met with the DAFB in August, staff stated that the City was trying to understand the issue of encroachment and knew that the DAFB would not go on the record. She explained that staff asked how the DAFB had answered the question in the past and how the hospital affected it. Mr. Hare felt that if the DAFB had stated that there had been no encroachment, they did not consider what Fordham had been doing for the last four (4) years as encroachment. In response, Mrs. Townshend stated that the DAFB relies on local government partners to enforce the ordinance. She stated her belief that at some point it would have been considered encroachment and that the DAFB did not know, any more than the City knew, the degree of the events that were going on at Fordham. Responding to Mayor Christiansen, Mrs. Townshend advised that the Zoning Ordinance does not state that a day constitutes eight (8) hours. Mayor Christiansen stated that five (5) 24-hour days would equal 120 hours of permissible events. In response, Mrs. Townshend indicated that this was what Fordham’s attorney had proposed in June 2016. She advised that she was not personally comfortable making that administrative determination because she felt it was against the intent of the ordinance. Mrs. Townshend recommended that Fordham go to the Board of Adjustment, either for a variance or for an interpretation. Mayor Christiansen asked if Mrs. Townshend would grant that the ordinance states five (5) days, which constitutes 24 hours. Responding, Mrs. Townshend stated that the ordinance states five (5) days, and the responsibility for interpretation of the Zoning Ordinance is by Code assigned to the City Planner, and a decision of the City Planner can be appealed to the Board of Adjustment. Mrs. Townshend stated that she had indicated that she would not be comfortable supporting that determination and it could go to the Board of Adjustment. In response to Mayor Christiansen, Mrs. Townshend stated that the occupancy calculation of 33 made by the Fire Marshal was based on the tasting room. She advised that 33 people could be there any day of the week, and outside events would involve special event permits. Mayor Christiansen asked if Fordham had changed their management and if the previous management was not obtaining the required permits for events. Responding, Mr. Telle advised that the person responsible for obtaining permits for Fordham was no longer with the company and Mr. Telle was now in charge. He advised that Fordham had filed for proper permits for every event they had held since they first received a letter from Mr. Jason Osika, Fire Marshal.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 37 Mr. Hutchison felt that the question before members was not one to which they could automatically respond yes or no. He expressed deep concerns about making any change that could be received as encroachment, citing the length of time that the DAFB had been in Dover and the Comprehensive Plan that was in place. Mr. Hutchison noted the first-class partnership the City had and worked to improve with the DAFB, and the Base’s 50-year-old relationship with the City of Dover, Kent County, and the State of Delaware. He stated that the DAFB is the City’s second- largest employer and the City had been, and must continue to be, very sensitive to the Base. Mr. Hutchison stated that the Comprehensive Plan was put in place to protect Fordham, the citizens, and the DAFB. He did not believe that merely saying yes or no, without getting the facts from both sides, would be fair to anyone. Mr. Sudler asked which of the four (4) elements that define the criteria for variance acceptance, including activity, compatibility to surrounding usage, damages, or exceptional practical difficulty/hardship to surrounding areas or the DAFB, was the biggest concern for the DAFB. Responding, Mrs. Townshend advised that Fordham had not applied for a variance, so she was unsure. Mr. Sudler asked if Mrs Townshend thought this would create a hardship. Responding, Mrs. Townshend stated her belief that Fordham could make the case that not being able to have more events would pose a hardship for them. She explained that they would need to make that case at the Board of Adjustment meeting, and that is what they would hire an attorney for. Mrs. Townshend advised that she could not say that the case is made; however, she believed they could make the case. From the perspective of encroachment, she felt that it would be easier to sell the idea that the City was not encroaching if there was a variance rather than a change to the ordinance. Mr. Hutchison noted that Article 3, Section 22.4 (c) of the City’s Zoning Code addresses temporary uses and asked what this means to staff, as far as authority and flexibility, in addressing these kinds of issues. Responding, Mrs. Townshend stated that the temporary uses allows for five (5) days of temporary use, and explained that staff would view this as flexible, temporary, and no more than five (5) days over the course of the year. She indicated that this could go a little beyond what would normally be allowed as a permitted use in the zone. Mrs. Townshend noted that the DAFB had stated that on the days that there are events, the City could notify them so they could alter their flight paths so as not to interfere with these events. She felt that it would not be desired to do this on a routine basis. In response to Mr. Hutchison, Mrs. Townshend stated that staff was treating the five (5) days specified as five (5) days in a year. Mr. Anderson asked if the general guidelines of the study mentioned temporary uses or special permits. Responding, Mrs. Townshend stated that this was not in the table but was in the language that the DAFB provided to the City for the ordinance. She explained that it did not specify which temporary events would be acceptable because

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 38 it was looking at them as not being longstanding. Mrs. Townshend stated that the five (5) days came from the Air Force, noting that the City had adopted language that was provided. Mr. Anderson stated his understanding that this was model legislation from the Air Force, and Mrs. Townshend confirmed that it was. Mr. Anderson questioned what the Air Force defined as encroachment. Responding, Mrs. Townshend advised that they had not been very forthcoming with this information and this was part of the challenge. She stated that they had provided the study and staff was able to ask questions, such as whether there had been encroachment, but was not able to get an answer for the question of at what point there would be encroachment. Mrs. Townshend indicated that Virginia Beach had allowed a lot of incompatible uses and the Virginia Naval Air Station almost left. She stated that she was unsure at what point this becomes encroachment and questioned if the City really wanted to find out. Mrs. Townshend noted that part of the challenge was that changing the Code would also open it up for others. Mr. Sudler questioned, since the Air Force Base was not being very forthcoming, why it was believed that changing the ordinance would be encroachment. Responding, Mrs. Townshend stated that the request before members was to allow 80 hours of events per year. She explained that this would apply not only to the Fordham Brewery property but that another brewery could go in somewhere else and would also be allowed to have 80 hours of events and, based on the length of the events that Fordham had held, this could be upwards of 20 to 25 events in a year. Mrs. Townshend stated that in the Fall of 2015, she received an inquiry about another property in the accident potential zone from someone who was looking to purchase a property and put in a brewery. She stated that she had no more information and the inquirer had not identified themselves. Mrs. Townshend informed members that, knowing where the industry was going, she had advised the inquirer that a brewery was allowed; however, a large public event component would be a problem, and they did not look at the site. She stated that if the ordinance were changed, it would be changed for everyone and there could be more incompatible uses. Mr. Hare noted that, as Mrs. Townshend had told the other party, the industry had been changing over the years and asked if this should be reevaluated, questioning whether businesses should be stifled because their industries are changing. He noted that other changes had been made in ordinances, not in the overlay zone but for growth and different things. Mr. Hare felt that this went back to what Fordham’s attorney had said regarding the definition of a day, and that 40 hours is five (5) eight- hour days, but when five (5) days is multiplied by 24 hours, it would be 120 hours. He believed that Fordham was asking for 80 hours and may even be willing to accept 60 hours for the year, which would not even be five (5) days. Mr. Hare stated that outdoor events would probably be limited for five (5) months out of the year, from December through March. He agreed with Mr. Hutchison about the need for further information, getting a definition, and determining if five (5) days would be five times 24 hours.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 39 Mrs. Townshend stated that this was the prerogative of Council. She indicated that she was not comfortable administratively determining that factors can be used and multiplied to get something that works. She stated that there were two (2) options, and the first option would be for the matter to go to the Board of Adjustment as a request for a variance or a request for an appeal for a Code interpretation. In this case, the Board of Adjustment would act as a judge, and their determination would be the law until the Code is amended. If the request was for a variance, a variance could be granted that is specific to Fordham’s case. Mrs. Townshend advised that the second option would be for Council to change the Code, which was in their purview. She stated her view that this was for members to determine because she had shared her perspective and her background with the AICUZ. Mr. Slavin stated his understanding that a potential business had already likely been turned aside because of this ordinance and because the explanation was given to them that the zone would not allow the industry that they were bringing in. Responding, Mrs. Townshend confirmed Mr. Slavin’s understanding and stated that she had pointed the inquirer to other locations in the City that would allow this use. Mr. Slavin expressed frustration because when the City was asked to figure out how 80,000 people could camp for three (3) nights in the City, mountains were moved to get it done. He stated that the City annexed and rezoned property and did everything possible to make that happen, and he was proud of the City’s efforts. Mr. Slavin stated that he did not understand why there was not the same spirit in regard to a business that had been loyal to the City and the community. He noted that Mrs. Townshend had stated that this matter was Council’s prerogative and he agreed. Mr. Slavin moved to recommend amending Appendix B - Zoning, Article 3 - District Regulations, Section 22 - Airport Environs Overlay Zone (AEOZ), Subsection 22.4 - Exemptions, Paragraph (c) - Temporary Uses of the Dover Code as requested by Fordham and Dominion Brewing Company. The motion was seconded by Mr. Anderson. Mr. Hutchison felt that this was one of the most important votes that members would make as elected officials of the City. He cautioned members about making the wrong move towards the DAFB and encroachment. Mr. Hutchison stated that no one supports economic growth more than he does, and he believed that Fordham had asked a fair question and members had the responsibility to get the answer. Mr. Hutchison stated that doing something tonight without knowing its impact on the DAFB would be wrong, and that he would not support anything that would send a question mark about encroachment on the DAFB. He hoped that members would take a step back and get the answer before voting to do anything to address this issue. Mr. Hosfelt shared Mr. Hutchison’s concerns. He noted that this matter would seem to be common sense; however, he said that common sense and the federal government do not work together. Mr. Hosfelt stated, to those in the room who may not be familiar with the military and the federal government, that if they want to close

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 40 the base, they will just do so. He stated his belief that the military and the federal government would not care that the DAFB has the biggest mortuary, that they had just put in a new runway, or how much money they spend, and they would just close the base. Mr. Hosfelt was concerned about giving them any ammunition at all. He stated that the DAFB was one (1) of five (5) finalists that may receive another squadron of new tankers, and that would provide economic development for the City. He noted that a decision was supposed to be made in this regard by December 15th. Mr. Hosfelt stated that he understood that the City was trying to help Fordham out; however, with these thoughts in mind, he was leaning toward protecting and securing the sanctity of the DAFB. He noted that the DAFB does not provide a lot of information. Mr. Hosfelt believed that the City would be better off tabling this matter and letting Fordham apply to the Board of Adjustment for a variance rather than changing the entire ordinance. He questioned what would prevent other businesses from coming up with something else that they want to do that exceeds this if the ordinance were changed. Mr. Anderson stated that he had seconded the motion because he did not want to see it die and thought it had some validity; however, he felt there were more questions that needed to be researched. He indicated that he would have trouble making this decision without seeing what the DAFB says and the definitions that they had given that the ordinance was based upon. Mr. Anderson noted that the DAFB was extraordinarily important to the City when it comes to economic development; however, he did not believe that small and medium-sized businesses should be handicapped. He felt that a balance could be reached; however, he stated that more information was needed and he would like to see this in the next couple of weeks. Mr. Sudler stated that he would like to have more information from the DAFB and also not stifle the Fordham Brewery. He noted that he had heard his Council colleagues say in the past that if someone is not present to defend themselves or speak up, than it is obviously not important enough to them. Mr. Sudler stated that he was not saying that this was the case tonight, noting that he did not know how the DAFB operates and what they can and cannot publicly say. Mr. Sudler indicated that he liked the idea of a variance because this would not leave the City open to other entities coming in and taking advantage, as Mrs. Townshend had stated. Mr. Sudler stated that this was a tough decision; however, he was going to support the variance aspect. He recommended that Fordham do a variance so that it would not, at the present moment, affect the ordinance as a whole, and members could get further information and research in regard to how it would affect the City as a whole. Mr. Sudler stated that he did not believe there was enough information to change the ordinance, although he would support an ordinance change if members had enough information. Dr. Stewart asked if changing the interpretation of the five (5) days from five (5) physical days to five times 24 hours, or 120 hours, would require a Code change or if this would just be a change in interpretation. Responding, Mrs. Townshend stated that this is a power that is given to the Board of Adjustment, not to Council.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 41 Mr. Sudler stated his belief that a legal opinion was required regarding Mrs. Townshend’s comment since the City of Dover has a city council-city manager form of government. He felt that City Council runs the City and did not see how the Board of Adjustment would have more power than Council. He felt that changing the interpretation would be a viable option and suggested the Council obtain a legal opinion. Responding to Mr. Sudler, Mr. Slavin stated that if Council wanted to state the number of hours, they could. He believed that Mrs. Townshend was saying that if members leave it to interpretation, it would go to the Board of Adjustment; however, he explained that Council could interpret it for the City if they choose to do so. Mr. Hare stated that the interpretation would be what a day is and whether it is eight (8) or 24 hours. Responding, Mr. Lewis stated that he concurred; however, he believed that it would ultimately come back to Council for approval. Mr. Hare stated that if legal counsel said that a day was 24 hours then five (5) days is 120 hours. Mr. Cole questioned, if the Code was changed, whether it could be changed back if it was found in six (6) months that there was an encroachment issue. Members were provided an email from Mr. David Bonar, former City Council President, dated October 11, 2016, Subject: Letter to Council, regarding this matter. Mr. Telle stated that he had written the proposal and asked for 80 hours, based upon an agreement that Council President Slavin, Mayor Christiansen, and a few others agreed upon six (6) months ago. He indicated that he was not trying to dissect 24 hours per day but took what was agreed upon for six (6) months and multiplied it by two (2), to get them through 12 months. Mr. Telle advised that Fordham is a small business and does not have marketing budgets to compete with the larger breweries in the country; however, they are the second largest brewery in the State. He indicated that Fordham figured out a few years ago that if they could be creative and let people into their world, it would work. Mr. Telle advised that they received the letter from the City and were not able to figure out how to come to terms with it, noting that this would 100% have a detrimental effect on their company. In regard to the variance option, he explained that he was still paying for the lawyer Fordham used in regard to the six-month negotiation. Mr. Telle stated that they do not have legal counsel on staff and hoped a decision could be reached today based on his proposal. He indicated that some of their events are for two (2) to three (3) hours and sometimes generate 100 or 300 people, and advised that it would be a problem to operate with five (5) events per year. He stated that they are not long and are held for three (3) hours per day, noting that there are not a lot of people. Mr. Telle advised that events are usually held from 5:00 p.m. to 8:00 p.m., so most people come after work, do not show up until 6:00 p.m. or 6:30 p.m., and are there for an hour-and-a- half to two (2) hours. He stated that these events were small when they first started having them, but the brewery evolved and more people started attending. Mr. Telle acknowledged that it was their fault that they were not pulling the proper permits,

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 42 because they were unaware. When they were running events incorrectly previously, they were under the impression that those types of larger, ticketed events were the events for which permits were needed, and those were the events that were on file. Mr. Telle stated that he did not want to see anyone lose their jobs over this, noting that this was their 9:00 a.m. to 5:00 p.m. He expressed his hope that this could be figured out and taken care of so that they could go back to doing what they know how to do well. Representative Sean Lynn, 31st District, 224 Columbia Avenue, felt that Councilmen Hutchison and Hosfelt had raised legitimate points and stated that it was not desired to put the City in the position of jeopardizing one (1) of the biggest economic development drivers to the City. Representative Lynn advised that sacred cows such as Kraft Foods, Dover Downs, DAFB, and Bayhealth are the tent poles of the local economy. He felt that this must be balanced against a larger perception that Dover is not really out for business. Representative Lynn stated that this was a perception but not a reality, and noted that this was not a slight to Mrs. Townshend. He believed that the City was losing to its neighboring cities and that Smyrna and Milford were succeeding in ways that Dover was not, which was unfortunate. Representative Lynn referred to the Painted Stave Brewery mentioned by Mr. Slavin, stating that this was not the only business that was growing in the town of Smyrna. He felt that it was a shame that, for whatever reason, other cities were more successful in getting new businesses and entrepreneurship than Dover. Representative Lynn felt the balancing test related to whether the DAFB would legitimately be in jeopardy if this were done, and secondly, how to work to change the perception about Dover being friendly for business and open and receptive to an ordinance change. He did not necessarily think that a variance would be the right way to go, noting that it would put an onus on the business. Representative Lynn indicated that the business owner had stated that he was still paying off the lawyer who did the previous legal work for him, and seeking a variance would mean more time and money for a small entrepreneurship. He did not believe that this would send the correct message to the rest of the community that Dover is really open for business but would say that the City is more attached to a draconian ordinance than to making things easy for local business. He questioned how to make things easy but not sacrifice or jeopardize the DAFB, which he felt was a valid point. Representative Lynn felt that the easiest solution would be to pass the motion tonight. He noted that members would return in two (2) weeks to discuss this matter as whole during a City Council meeting. Representative Lynn advised that this would allow two (2) weeks to bring the DAFB back into the equation and see whether they genuinely believe that this would be an encroachment issue and get a finite answer for that. He felt that if this was not determined in two (2) weeks, perhaps it could be tabled for another two (2) weeks until a reasonable response is received from the DAFB. Representative Lynn stated that this approach would not cost a small business money to hire an expensive land use lawyer. Representative Lynn noted that Mrs. Townshend had stated that the DAFB did not believe that existing uses are encroachments. He indicated that Dover Behavioral Health was in the zone, as well as the Dover Post and a number of other businesses

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 43 which have high density. Representative Lynn stated that he was unsure that Fordham, as currently being operated, was an encroachment issue; however, he noted that if the ordinance was changed, it would still be in Council’s purview to change the ordinance back the way it was if density or encroachment started to become an issue. He felt that the City would not want to be like Robins Air Force Base in Georgia, which was buying up mobile homes around the base to deal with encroachment issues. Representative Lynn stated that if members started to see that this was becoming a problem, they could change the ordinance, which he felt would be simpler than requiring an entity to go through an expensive variance process, which could ultimately lead to litigation. He did not think this was the solution and believed it would send the wrong message to the business community. Representative Lynn felt that Council was there to be leaders and send a message to the business community of their desire to work with them, but also send a message to the DAFB that states that they are number one and that the City cares about them the most. Mr. Hare, referring to Representative Lynn’s comments regarding Kraft Foods, Dover Downs, and the DAFB, noted that he had been involved with some of these and the City does go through hoops to help them, possibly because they are large entities with economic impact. He did not believe that they should be treated differently from any other business. Mr. Hare stated that he agreed with Representative Lynn and believed that this could be worked out through getting a definition of whether a day was 24 hours. He felt that the City sometimes learns from its mistakes and sometimes does not. Mr. Hare noted that, years ago, Wal-Mart wanted to put their transportation center in the technical park and the City said no because it was a technical park. He stated that Wal-Mart went to Smyrna and had been thriving there for years, while the City was still sitting out there with a lot of vacant lots. Mr. Sudler stated that he respected the wisdom of Representative Lynn, who was a former Councilman for the City. He noted that he had also heard the comments from Fordham about financial hardship. Mr. Sudler questioned if members had the ability to change any decision that they made as Council members, and this was confirmed by Mr. Slavin. Mr. Sudler stated that he wanted to send a message that the City was out for business. He noted that he respected DAFB and the thoughts of Mr. Hutchison and Mr. Hosfelt; however, Mr. Sudler felt that members should move forward since they could change their decision in two (2) weeks if this was not where they wanted to be. He stated his support for Council President Slavin’s motion. Mr. Hosfelt asked Mayor Christiansen if he could call the Wing Commander and get his thoughts. Responding, Mayor Christiansen indicated that he would discuss this at 8:00 a.m. on the following day and would take Councilman Hare with him as well. Ms. Kate Gleeson, EXP Realty, 144 Kings Highway, stated that she would be sad if Fordham did not have more events. She advised members that she had been very excited to co-host a recent event at the Brewery for the Delaware Veterans Trust

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 44 Fund and had a blast. Ms. Gleeson indicated that they were hoping to get on the calendar to do this again next year and she was planning to contact Fordham soon to see if they could be one (1) of the few events that Fordham could hold. Ms. Gleeson indicated that 144 people attended this three-hour event, they made over $4,000, and Fordham makes very good beer. She stated that this type of event makes people want to go there and she would be upset if this could not go forward somehow. Ms. Gleeson stated that she is a veteran and understands DAFB. She noted that she appreciated the comments made and asked Fordham to allow her to hold the next event. Mr. Shevock questioned if this matter should be tabled until after the Mayor speaks with the Wing Commander. Responding, Mr. Lewis stated that a motion was on the floor. Mr. Anderson indicated that a motion to table would take precedence. Mr. Slavin stated that the import of the conversation was that the Committee could go ahead and pass this, and by the time it gets to Council, this conversation would have been held with DAFB. He noted that there was not a need to further delay this matter just to have a conversation. Mr. Shevock asked if Fordham would apply for a variance in case something happened so that they would not lose anything. Responding, Mr. Telle stated that he did not anticipate doing this. He indicated that he had already spoken to a few of his colleagues and did not think they were willing to invest money in legal counsel, so this was not necessary. Mr. Shevock stated that he was simply looking to save Fordham time. He indicated that this matter was not on the calendar for November and Fordham could lose a quarter of the year. In response, Mr. Telle indicated his understanding. Mr. Shevock asked if, during this period, there was a chance of moving these events to an off-site location. Responding, Mr. Telle advised that events would be moved to different locations if the 80 hours for 12 months was settled on. He explained that, over the last few years, Fordham had done 80 hours and created a community following for this. Mr. Telle advised that more than 80 hours of events would be held throughout the year, but he was hoping that 80 hours could be done on the premises of the Brewery. He stated that additional events needed to support their marketing efforts would be done off-site. The Committee recommended amending Appendix B - Zoning, Article 3 - District Regulations, Section 22 - Airport Environs Overlay Zone (AEOZ), Subsection 22.4 - Exemptions, Paragraph (c) - Temporary Uses of the Dover Code as requested by Fordham and Dominion Brewing Company. During the Council meeting, Mr. Hare stated that during the Committee meeting, it was decided that he and the Mayor would meet with the Wing Commander to discuss any concerns that the DAFB might have. Mr. Hare indicated that he, Mayor Christiansen, Councilman Hosfelt, and Representative Andria Bennett met with the Wing Commander and laid everything out. Mr. Hare

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 45 informed members that the Wing Commander was going to meet with his staff and get back in touch with the City. He noted that, although he had spoken to the Wing Commander on a recent civic leaders tour, he and the Mayor were still supposed to be meeting. Mr. Hare moved to defer this item for future consideration at the next meeting. The motion was seconded by Mr. Cole and unanimously carried. Disposal of Excess Property - 45 South State Street - Former Dover Public Library Mr. Scott Koenig, City Manager, advised members that the City of Dover had received several unsolicited inquiries about the availability of the property located at 45 South State Street, the location of the old Dover Public Library. He stated that these inquires had been reviewed on a case-by-case basis; however, the property had never been advertised for sale. Mr. Koenig advised that the most recent appraisal indicated that the 0.8587 acre property, including the building and associated land and parking, had an estimated market value of $1.62M. Based on recent discussions, Mr. Koenig requested that Council deem this property as excess property and authorize the City Manager to dispose of the subject property using the Procedure for Sale and Disposition of Real Property, Standard Method of Disposition, Section 4-d-6, whereby the City obtains the services of a licensed real estate agent to broker a potential sale. He advised that staff was currently reviewing an advertised request for proposals for commercial real estate services. Mr. Koenig stated that the preferred real estate firm, once approved by City Council, could be used to market the property and seek potential buyers. Staff recommended the following: 1) the properties known as 45 South State Street be declared excess property; and 2) authorize the City Manager to solicit offers for the properties using a commercial real estate firm. Any and all final offers for the properties must be approved by City Council. Mr. Koenig advised that if Council receives an offer and elects not to sell the property, or at some point wishes to take the property off the market, this would be within Council’s purview. Responding to Mr. Lewis, Mr. Koenig reviewed the Building Plans - Proposed Property Lines for Transfer, and explained that the request included the old Dover Public Library building; the area labeled as Area 4, which is a sidewalk area formerly known as Budd Street; and Area 2, which included the Carriage House and approximately 30 parking spaces behind the old Dover Public Library. He explained that it did not include Weyandt Hall or anything south of the land. In response to Mr. Lewis, Mr. Koenig stated that the City did not have a master plan for the property. Mr. Lewis expressed the desire to find out the big picture in terms of the future. He questioned if the City might be better off selling the whole lot and what the pros and

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 46 cons of the sale were. Responding, Mr. Koenig stated that the pros of the recommended action would be that it would put the advertisement of this property in the public purview through a third-party real estate firm that would be motivated to get the City the highest price possible in the real property market. He indicated that the down side of this discussion was that the City does not have a long-term answer for what to do in regard to either a new City Hall or renovations to existing buildings. Mr. Koenig advised that, although a facilities master plan was done in approximately 2006, this predated the library’s move to its new location, and there was not a master plan for all facilities. He advised that the City had received inquiries about this property that Council had reviewed in recent months, and he thought there was still interest from the State of Delaware in the long term because they had a vested interest in downtown. Mr. Koenig explained that each of these discussions was very difficult to manage because Council had never given any direction to put the property up for sale. He advised that discussions dating back to 2009 about developing a potential financing plan for the new Dover Public Library anticipated the sale of the subject property to the State of Delaware for State offices; however, to Mr. Koenig’s knowledge and the record, it was never declared as excess property or offered for sale on the market. Mr. Lewis asked, as City administrator, if Mr. Koenig felt that the land should be sold as a whole rather than in pieces. Responding, Mr. Koenig stated that he believed that there was a market for the land in pieces; however, he explained that it would depend on Council’s overall impression regarding a new facility and how quickly they planned to move forward. He stated that the State had a very specific interest in the property that included all four (4) areas of land reflected in the plans. Mr. Koenig noted that the request he was making tonight did not include the parking in front of the former library, because releasing the parking in front of the library adjacent to 5 East Reed Street would probably detract from the property located at 5 East Reed Street by reducing the amount of available parking. He believed that it would be appropriate to put this property on the market as excess property at this point. Mr. Lewis asked if it was common practice for those who make offers for individual pieces of land to submit low offers because they are not getting the entire piece of land. Responding, Mr. Koenig stated that some would argue that every property offer that he had received over the last few years had been a low offer. He felt that staff had not received what he would call an over the market value for any of the properties placed on the market. Mr. Koenig advised that when properties are sold through bid or a bid selection through the City’s purchasing agent, the numbers have typically been low for residential property. He stated that a lot downtown may sell for $15,000, and an unsolicited bid was recently approved for two (2) pieces of property totaling $26,000. Mr. Koenig indicated that the City was not getting market value for the properties being put up for excess property, noting that a lot of them were in depressed areas and related to the demolition of structures, or were strategic purchases because the City was trying to resolve a community problem. He stated that none of these properties had a value of $1.62M through a third-party appraisal.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 47 Mr. Koenig advised members that, in his opinion, the current property was different than the other properties that he had brought forth to Council in recent months. Responding to Mr. Slavin, Mr. Koenig agreed that the copy of the Procedure for Sale and Disposition of Real Property was difficult to read and stated that he would be happy to have it executed as a current document. Mr. Slavin believed that when a property is disposed of by the State of Delaware, after it has been passed through other government entities that may want the property and reaches the point of sale, only an offer within 5% of the appraised value can be accepted. He asked if such a structure was in place in the City. In response, Mr. Koenig stated that this had not been the City’s standard, noting that some properties had been more than 5% below their tax appraised value, especially property acquired through demolition that was not appraised by a third party. Mr. Slavin suggested that a discussion be held and perhaps something be passed that would provide guidance sometime between listing the properties and entertaining the first offers. He indicated that this would prevent lowball offers from coming in and having to be screened, by establishing that the City would only accept offers within a certain range of the appraised value. Mr. Anderson expressed his concern that there are different ways of finding value to the City and the community that are not necessarily a dollar amount. He indicated that there had been offers on this particular property from Wesley College and the MLK Jr. Education Center that would enhance the quality of life, the development of the City, and the community. Mr. Anderson felt that the City should make sure to entertain all offers and look at them from a holistic point of view. He noted that this view would consider such factors as the City’s Comprehensive Plan and economic development strategy, as well as partnerships, for example, expanding the college security footprint and expanding the ability to have organizations like the Police Athletic League (PAL). Mr. Anderson stated that if the City spent money to build its own buildings, these things could cost millions; however, the City could save money by having partnerships with these types of organizations. He believed that the building should be declared excess and marketed so that it is not just politically connected but so that everyone has the chance to make an offer. Mr. Anderson did not want to exclude anyone’s offer and believed they should all be reviewed. Mr. Slavin stated that his comments were directed at a fee simple sale at the marketed price. Referring to the Procedure for Sale and Disposition of Real Property, Section 5 - Exceptions to Standard Method of Disposition, he noted that Exception D allows Council to donate land and buildings to a not-for-profit organization. Mr. Lewis advised that he would like to see a master plan before voting on something like this, noting that it could not be known if this land would be needed in the future for a new City Hall or other City buildings.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 48 Mr. Hare stated that this matter was vetted a few weeks ago and members had talked about putting it out there to see what would happen. He stated that someone might offer $2M for the property, plan to employ 75 people, and redo the whole building and expressed a desire to find out. Mr. Lewis reiterated that he would like to have a master plan. Responding, Mr. Hare noted that this was why Council would be holding a retreat in November. The Committee recommended that the properties known as 45 South State Street be declared excess property, the City Manager be authorized to solicit offers for the properties using a commercial real estate firm, and that any and all final offers for the properties must be approved by City Council, as recommended by staff. During the Council meeting, Mr. Koenig reminded members that, as a follow-up to a number of discussions over more than a year related to the disposition of property located at 45 South State Street, staff had made a recommendation that Council declare this property as excess property and seek a market value or listing of the property on the commercial real estate market. He stated that the City has had several unsolicited offers on the property, which were discussed at different levels of the organization administratively, and some discussions had also been held with Council. Mr. Koenig noted that during these discussions several months ago, it was pointed out that the property had never been declared as excess property and the City had never listed the property for sale in order to get a multitude of offers or interest in the property through the commercial real estate market. Mr. Koenig reminded members that the City recently put out a request for proposals for commercial real estate services, and a recommendation for those services would be forthcoming to Council. He stated that staff’s position has been that the City should declare the property as excess, to allow Council to list the property and get market bids on the property. Mr. Koenig advised that if Council, after going through that process, does not wish to sell the property or does not believe that the City has received an offer that meets the context of the property, then there is no obligation that Council go through with the sale of the property. Mr. Anderson stated that he thought that Mr. Koenig was doing the right thing by bringing this to Council because it is the next logical step; however, he noted that he had a question regarding the next logical step for Council. Mr. Anderson stated that he had a concern that any such disposal of a major piece of property should be part of a plan, which the City does not currently have, and he and other members had expressed this concern during the Council Committee of the Whole meeting. He explained that Council has not developed the master plan about what to do with City property and where they wish to go with it, which he thinks is an essential aspect that Council needs to address. Mr. Anderson expressed his opinion that Council also needs to look at all commercial and community bids, because they have to look at the total value that is being brought into the City. Responding to Mr. Anderson, Mr. Koenig clarified that this property is not being put up for bid, it will be listed for sale. Mr. Anderson stated that if the property is listed for sale, that all offers should be taken into account regarding what value they would bring to the City and the community. He noted that it may not just be the value of it being purchased, but it may be a value of different partnerships and services that being brought to or expanded in the City, which would save taxpayer

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 49 money and bring more economic development. Mr. Anderson stated that Council has to look at the entire picture and that it should be part of the discussion moving forward. Mr. Lewis stated that he also had concerns, as he indicated during the Council Committee of the Whole meeting of October 11, 2016. He stated that he cannot support this proposal until he sees a master plan with a clear goal of where the City is headed. Mr. Lewis asked what the probability is that the City may need this building or plot of land in the future. He noted that there had been talk about building a new City Hall, and asked what the City is going to do when it comes time for that. Responding to Mr. Lewis, Mr. Koenig reminded members that the sale of this property had been part of the financial plan for the new Dover Public Library. He explained that, to his knowledge, discussions at that time were with the State of Delaware as a potential buyer of the property; however, due to budget constraints, that transaction did not happen at that point in time. In regard to the discussion about the replacement of City Hall, Mr. Koenig noted that at some point Council is going to have to authorize the replacement of City Hall. He stated that in looking at the site of both the old Dover Public Library and 5 East Reed Street, the constraint at that property is really parking, and the amount of flat space that would be available for a large building and the associated parking with it. Mr. Koenig explained that multi-level parking would most likely have to be built in that area, which drives the cost of the project up significantly. He stated that there have been other discussions about whether the City needs to replace City Hall and there is not a current master plan. Mr. Koenig advised that, to his knowledge, the last Facilities Master Plan was completed in approximately 2006, and it anticipated building a new wing on City Hall, demolishing the west side of this building, and building a mirror of that new wing. He explained that part of that plan was disrupted because the new Library consumed some of the space that was anticipated for that plan. Mr. Koenig noted that there had been discussions about other buildings and sites downtown; however, there is not a Facilities Master Plan that goes with that discussion at this point. He expressed his opinion that 45 South State Street is not the correct site for a new City Hall to be located. Mr. Lewis asked, if the City is going to sell the old Library or plot of land it sits on, whether it would not be more profitable to sell the land as a whole package, to include Weyandt Hall, the Carriage House, and the old Library. He questioned if common sense would indicate that the City would be low-balled by someone if just the old Library was sold. In response, Mr. Koenig stated that the appraisal on the Library was approximately $1.6M, and the appraisal on Weyandt Hall was also approximately $1.6M. He stated that he could not answer Mr. Lewis’ question until he receives a written offer secured through market requests. Referring to the interest that the City has had on this property, Mr. Koenig stated that he did not think any of the numbers that had been thrown out for the combined properties represented $3.2M. Mr. Neil expressed his opinion that there were two (2) separate issues with the first issue relating to the value of the property to the City’s taxpayers. He indicated that the City had discussed a proposal from Wesley College and stated that he did not think the City could move forward until there was some idea of the value they could recover on behalf of the taxpayers of the City. Mr. Neil explained that the second issue related to a master plan. He indicated that he agreed with Councilmen Anderson and Lewis in terms of a master plan, and suggested directing that toward the Planning Director in terms of what can be done. Mr. Neil noted that this is a very central, marvelous location,

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 50 close to the Library and the current City Hall. He expressed his belief that to delay at least finding out what the value is would do the City a disservice, because the City has a building that has been sitting empty for a period of time. Mr. Neil did not think the building is habitable for homeless because of the condition of it and what would have to be done. He did not think that the City should just let it sit there without asking, “What kind of value do we have?,” “What can we get from it?,” and “Who’s going to do something with it?;” however, he noted that if somebody puts in a liquor store, he would not be very happy. Mr. Neil indicated that maybe the City could develop Wesley’s idea and create some income, since the school has additional people coming in. He stated that until members find out what the value is, the City cannot let the building continue to stay until the next election cycle and then question what the City is going to do with it. Mr. Neil noted that Council can always do some planning in the meantime and suggested that members find out what the value of the building actually is. Mr. Slavin reminded members that when this issue came up previously, Council, as a body, felt that they needed more information, noting that one (1) piece of that information was the appraisal, which was ordered and members now have. He recalled that the second piece of information was what is about to transpire over the next approximately 60 - 90 days, which will be to find out what kind of offers this will attract. Mr. Slavin explained that members will begin to see if there is a delta between the appraised amount and what the market is willing to pay for that amount. He noted that none of this binds Council to anything; it is simply a way of opening the doors and providing a mechanism so that Council can accept information and begin to make the decision about what the City eventually wants to do with this property. Mr. Lewis stated that he concurred with Mr. Slavin and asked if Mr. Slavin felt the City still needed a master plan. Responding, Mr. Slavin indicated that he absolutely believed the City still needed a master plan, but he did not want to put too much government in the way of getting things done. He stated that he thought Council could continue with declaring the property excess, while also explaining to Mr. Koenig the efficacy of doing that master plan. Mr. Neil moved for approval of the Committee’s recommendation that the properties known as 45 South State Street be declared excess property, the City Manager be authorized to solicit offers for the properties using a commercial real estate firm, and that any and all final offers for the properties must be approved by City Council. The motion was seconded by Mr. Hare and carried by a roll call vote of seven (7) yes (Sudler, Neil, Cole, Hosfelt, Hare, Hutchison, and Slavin), and two (2) no (Anderson and Lewis). Incentive Program for City Employees Opting Not to Be Covered by the City’s Health Care Plan This item was deferred by the Committee Chair. Initiate the Process Whereby the Review of the Mayor and Council Salaries Shall Be Conducted by the Compensation Commission Mr. Slavin stated that all appointments but one (1) had been made to the Compensation Commission, and he had the name of someone who had agreed to serve and was waiting for vetting by the individual’s employer. Mr. Slavin believed that he would hear back by the time this matter comes before Council. Mr. Slavin

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 51 thought that if members passed a motion stating that they would initiate the process, the Commission would be ready to go in two (2) weeks. Members were provided a handout, entitled “Salaries of Mayors and Elected Government Officials - October 2016.” (City Clerk’s Office Note: Subsequent to the meeting, this handout was revised to reflect updated information received regarding the salary of the Mayor of Wilmington.) The Committee recommended initiating the process whereby the review of the Mayor and Council salaries shall be conducted by the Compensation Commission. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. Determination of Requirements in Addition to Being Economic or Business Oriented and Term Length for the Newly Added Minority Voting Members of the Economic Development Committee During the Regular City Council meeting of September 26, 2016, members approved the Economic Development Committee’s recommendation to add two (2) minority voting members who are economic development or business oriented to the Economic Development Committee, with qualifications and selection to be determined by Council and adopted Resolution No. 2016-11, amending Resolution No. 2016-09 Formally Establishing the Economic Development Committee. Mayor Christiansen stated that it had been the intention to appoint two (2) minority voting members to the Economic Development Committee, and this had now been sanctioned by Council. He reminded members that this Committee was established by Council during the FY 2017 budget process. Mayor Christiansen stated that they wished these minority members to have economic or business-oriented qualifications and be approved by the members of the City Council. He advised that it was recommended that the term length for members of the Committee be in accordance with the Council year, which runs from May to May. Mayor Christiansen stated that this would provide the opportunity to appoint those persons nominated. He indicated that it was recommended that applicants fill out a form of interest, along with a resume of qualifications, to be brought to the Legislative, Finance, and Administration Committee for review, and that nominees be subject to the approval of Council. He also noted that applicants would fall under the Clean Hands Ordinance that all members of Council and committees are subject to. Mr. Anderson expressed his support for this but questioned why the recommended appointment process was different from other committees. He stated that applicants typically go through the process and are selected by the Council President, and nominations are taken to Council. He questioned why these applicants would go through a committee.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 52 Mayor Christiansen stated his feeling, which he thought reflected the feeling of the Committee, that the process should be pristine, with no disrespect to the Council President. He felt that this would allow the opportunity for the entire body politic, which had made the individual appointments to the Committee as it stands, to follow through. Mayor Christiansen stated that this would provide a maintenance of standards in continuing that process. Mr. Sudler asked if Mr. Slavin had any concerns in regard to the process being different. Responding, Mr. Slavin expressed his opinion that all of the processes should line up and stated that he was worried about asking the Committee to vet the people that they would be appointing. He stated that this does not occur for a reason and had some concerns about it. Mayor Christiansen stated that this was not locked in stone and could be handled at the pleasure of Council. Mr. Sudler moved to recommend using the standard Council President appointment process to appoint the two (2) minority members of the Economic Development Committee, seconded by Mr. Slavin. Mr. Slavin stated his understanding that the intent of the motion was to recommend that the nominations for the appointment of minority members to the Economic Development Committee be made by the Council President; that the full Council vote on them; that the terms be for one (1) year, from May to May; and that the initial appointments be for a partial year from now through May. Responding, Mr. Sudler agreed that this was correct. The Committee recommended that the nominations for the appointments of minority members to the Economic Development Committee be made by the Council President; that the full Council vote on them; that the terms be for one (1) year, from May to May; and that the initial appointments be for a partial year from now through May. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. Discussion of Duties and Assignments of City Personnel (Deferred during the meeting of September 27, 2016) This item was deferred by the Committee Chair. Onboarding for New Committee Members/Councilman Lewis’ Recommendation #5 During the Council Committee of the Whole/Legislative, Finance, and Administration Committee meeting of September 27, 2016, members considered Designing and Expanding Recruitment for City Committees, Commissions, and Boards and reviewed “Proposed Recommendations for Advancing a more effective

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 53 Recruitment Process for City Commissions, Committees and Boards,” as submitted by Councilman Lewis. The Committee recommended adoption of “Proposed Recommendations for Advancing a more effective Recruitment Process for City Commissions, Committees and Boards” points #1 - #4; deferred consideration of point #5, related to the requirement of training for board, committee, and commission appointees, until the next meeting of the Council Committee of the Whole/Legislative, Finance, and Administration Committee; and recommended that the City Clerk’s Office and the Human Resources Director come back with an explanation of the onboarding process for new appointees. The Committee’s recommendations were approved by City Council during their meeting of October 10, 2016. Mr. Lewis stated his belief that it was imperative to provide basic, initial training for new members of City boards, committees, or commissions. He informed members that he had prior experience serving on many boards where he had not been given any initial training and had to rely on fellow board members, which he felt was unfair because he took up their time asking questions. Mr. Lewis noted that his suggestion would not affect current board members but would be for new oncoming members. He indicated that he was open to suggestions on how to do this training and whether City staff would be used or an outside agency, such as the Delaware League of Local Governments (DLLG). Mr. Lewis advised that he had done some research, and the DLLG offered training for the Board of Adjustment and planning that costs $50. He was unsure what kind of training was offered for other committees, although he indicated that the Human Relations Commission offers training through the State. Mr. Cole stated that he receives training in his job and that City staff had been sent to training and brought back ideas. He indicated that Mrs. Ann Marie Townshend, Director of Planning and Community Development, had recently attended training that addressed developing a pilot program that would look at committees, boards, and new council members and suggested having Mrs. Townshend speak to this. Mr. Lewis stated that he had been in contact with Mrs. Townshend, and she had sent him some information from the DLLG. He noted that the DLLG offers training for the Board of Adjustment and Planning Commission which is similar to 101 or introductory training. Mr. Lewis indicated that he was not suggesting that members take multiple courses or classes but one (1) course as an introduction, noting that some people have never served on boards before. Mr. Hare noted that members were provided an email from Mr. David Bonar, former City Council President, dated October 11, 2016, Subject: Letter to Council, and read the portion of the email addressing filling committee vacancies into the record. Mrs. Townshend informed members that she had spoken to Mr. Cole about a management training program that she is enrolled in through the International City/County Management Association (ICMA). She explained that the training utilizes a book called The Essentials of Council-Manager Relations, and a good

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 54 portion of the book is devoted to onboarding. Mrs. Townshend advised that the training requires a final project and she had been brainstorming what her final project would be, noting that the guidelines stated that it must be something out of a participant’s normal area of responsibility. She stated that she had thought about the idea of developing an onboarding program, working with existing staff and other resources. Mrs. Townshend indicated that this would involve researching what other localities do for boards, commissions, and committees, as well as elected officials, and then having a canned, ready-to-go onboarding process. She noted that it makes sense for members of groups such as the Planning Commission and Board of Adjustment to go to those classes; however, in some cases training might involve using the City’s own staff, finding videos online, or bringing in someone from ICMA to do training. Mrs. Townshend stated that she would be glad to conduct research, put together a program framework, and work with staff and Council, because she has to do a project anyway. Mr. Shevock requested that Mr. Lewis explain a statement that he put in the newspaper, and expressed his belief that the statement should have been made in the Chamber rather than in the newspaper. He noted that Mr. Lewis had done this several times. Mr. Shevock asked who Mr. Lewis felt was not qualified to be on a City committee. He noted that he felt that Mr. Lewis’ statement was a smack to anyone who is serving on the committees. Mr. Shevock advised that Mr. Lewis had stated that just qualified people should be appointed, and questioned who was not qualified to be on the committees in the City. Responding, Mr. Lewis stated that he had not indicated that current board members were not qualified. Mr. Shevock felt that this was not what the statement had said, and indicated that he took offense to it. He advised that when Mr. Lewis publishes this in the paper, people read it. In response to Mr. Shevock, Mr. Lewis advised that he made the statement because he thought that the boards should not be politicized. He felt that there was a need for a better recruitment process and to put qualified people on the boards. Mr. Lewis did not believe that members of Council should just appoint “Joe Schmoe” to a board or committee because they are a friend. Mr. Shevock questioned if Mr. Lewis felt that committee members were “Joe Schmoes,” stating that this is what Mr. Lewis had said in the newspaper. Responding, Mr. Lewis indicated that he had not stated this, and that Mr. Shevock was misinterpreting. Mr. Shevock indicated that a lot of people that he had talked to misinterpreted Mr. Lewis’ remarks and there may be a mass exodus from the committees because of Mr. Lewis’ statement. Mr. Shevock expressed his hope that there were a lot of qualified people out there. In response, Mr. Lewis indicated that this was why the recruitment process was being changed. Mr. Hare indicated that he understood both sides, but noted that it was incumbent upon Council members to find qualified people, rather than telling someone to find qualified people. He advised that he was told that because someone did not like the process, they were not going to find people to serve. Mr. Hare stated that when

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 55 Council members were elected, they were just unqualified people and knew what was expected of them. He suggested that perhaps members should look at what is expected of them and should be doing it. Mr. Anderson stated that part of the job of a member of Council is to communicate with the public about his or her decisions. He strongly believed that if Council’s discussion is limited to Council Chambers, they are not doing their jobs, because most of the public is not in Council Chambers. Mr. Anderson indicated that this is why members hold town hall meetings, write letters to the editor, and speak with the press when they ask questions. He felt that this is fundamentally Council’s job; otherwise, they cannot get the right input back from the public. Mr. Anderson felt that people would benefit from making more training available. He indicated that he was not typically in favor of mandating things; however, he believed it would be a bad decision to not take advantage of local training that would be set up in Dover for $50. Mr. Anderson believed that training would allow people a different perspective so that they can have more of an independent, informed judgment. He thought that training for these boards should be encouraged and would allow for more diversity, experience, and perspective, and people with various backgrounds and professional understandings would feel that they could serve on the Board of Adjustment or Planning Commission without being experts in those fields. Mr. Anderson felt that these individuals would know they have support for the proper understanding and he supported Mr. Lewis’ proposal. Mr. Cole felt that there was no rush regarding point #5, noting that Mrs. Townshend was required to address this for her training, and this was outside of her job scope. He suggested tabling this matter and coming back to it in 60 or 90 days, or when Mrs. Townshend’s research is done to see what it produces. Mr. Hare informed members that in the 1990s when people were appointed to an entity such as the Planning Commission, they would have a 45-minute meeting with the Planner and review what happens and is expected in a meeting. He indicated that an individual appointed to the Utility Committee would meet with the Utility Director and an individual appointed to the Safety Committee would meet with the Police Chief to review the basics and to receive a little indoctrination, and this was handled similarly for the Legislative and Parks and Recreation Committees. Mr. Hare noted that this was done before individuals were confirmed by Council, and if they did not feel comfortable, they would decline the appointment. Mr. Hare stated that he agreed with Mr. Cole’s suggestion. The Committee tabled this matter to allow Mrs. Townshend to conduct research and come back to Council at a future date with her findings.

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 56 Proposed Ordinance #2016-21 Amending Chapter 2 - Administration, Chapter 22 - Buildings and Building Regulations, and Chapter 46 - Fire Prevention and Protection by Removing the Annual Appointment of the City Clerk, Building Inspector, and Fire Marshal (Sponsors: Hutchison, Neil, and Anderson) This item was deferred by the Committee Chair. Proposed Ordinance #2016-22 Amending Chapter 54 - Health and Sanitation, Article I - In General, Section 54-4 - Smoking Regulations and Appendix F - Fees and Fines This item was deferred by the Committee Chair. Proposed Charter Amendments - Removal of Annual Appointment Requirement for the City Assessor, Controller/Treasurer, City Solicitor, and Deputy City Solicitor; Gender Language Amendments; Administrative Amendments; and Typographical Corrections This item was deferred by the Committee Chair. Mr. Sudler moved for acceptance of the Council Committee of the Whole Report. The motion was seconded by Mr. Anderson and unanimously carried. QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of September 30, 2016. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Revenue Report as of September 30, 2016. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. SEMI-ANNUAL INSPECTION BY CITY MANAGER - ROBBINS HOSE COMPANY In accordance with Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Division 1 - Generally, Section 46-43 - Semiannual Inspections, of the City Code, the City Manager, Mr. Scott D. Koenig, met with the Fire Chief to discuss fire company issues. Mr. Koenig submitted a memorandum outlining the items discussed and noted that the Robbins Hose Company continued to provide an outstanding level of service to the City of Dover and the unincorporated areas of the fire district. By consent agenda, Mr. Neil moved for acceptance of the report of the Semi-Annual Robbins Hose Company Inspection, as submitted by the City Manager. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. AUTHORIZATION TO PURCHASE VEHICLES (POLICE DEPARTMENT) Police Chief Paul Bernat informed members that the Police Department started the process for purchasing the FY17 vehicles in early August. He explained that I.G. Burton was the State contract vendor for Police Dodge Chargers at that time and, similar to the previous year, the Police Department Fleet Manager contacted them to find out if they had any leftover 2016 Chargers. Chief Bernat noted that when the Department did this the previous year, they had saved

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 57 approximately $15,000. He explained that there were two (2) black Dodge Chargers available and an additional eight (8) were then discovered. Chief Bernat stated that, unfortunately, there were many questions that occurred during the process of requesting the new vehicles, so the process took longer and the approval was not granted until later in September. Unfortunately, the State contract for 2016 vehicles expired on August 31, 2016 and I.G. Burton was not awarded the State contract; the State contract for 2017 was awarded to Hertrich Fleet. Chief Bernat explained that the Department contacted Hertrich Fleet and they did not have any black 2016 police pursuit Dodge Chargers available. They provided discounted pricing below the current contract rates; however, it was still higher than the pricing from I.G. Burton. Chief Bernat advised that, as a result, the Police Department was requesting to deviate from the City’s Purchasing Policy and to purchase the ten 2016 vehicles that are available from I.G. Burton and the last 2017 vehicle from Hertrich Fleet. He noted that because the I.G. Burton pricing is more competitive, they are the “LEAN” choice. As a result, a total of $29,976.16 in savings will be realized by the City. Staff recommended approval of the purchase, as requested. Mr. Lewis asked if these were additional or replacement vehicles. Responding, Chief Bernat stated that these are replacement vehicles, which were already approved through the budget. He noted that the Department was just saving money. Mr. Lewis asked if there was sufficient funding in the budget. In response, Chief Bernat indicated that there was sufficient funding in the budget and there would be a savings of $29,976.16. Mr. Anderson thanked Chief Bernat for working hard to save money. Mr. Hosfelt moved for approval of the purchase of the police vehicles, as recommended by staff. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. APPOINTMENT OF JUDGES - ROBBINS HOSE COMPANY ELECTION - NOVEMBER 21, 2016 The Robbins Hose Company election is scheduled for November 21, 2016. The following persons have been recommended to serve as judges for the election: 1. James Hurley 2. William Rhodes 3. Brian Wasko (Alternate) By consent agenda, Mr. Neil moved for approval of the appointment of judges for the Robbins Hose Company election as recommended. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. REZONING REQUEST FOR PROPERTY LOCATED ON THE WEST SIDE OF SOUTH BRADFORD STREET - FIRST READING OF PROPOSED ORDINANCE #2016-23 A request was received to rezone property located on the west side of South Bradford Street, south of Waples Avenue and to the rear of 911 South Governors Avenue, consisting of 0.32+/- acres, owned

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 58 by Capital Grange No. 18, Inc. The property is currently zoned R-8 (One-Family Residence) and the proposed zoning is RG-1 (General Residence). Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. Mr. Hare moved to refer the request to the Planning Commission on November 21, 2016 and set a public hearing for December 12, 2016 at 7:30 p.m., seconded by Mr. Anderson. Mr. Neil asked if the classification would be for apartments. Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that this would not be for apartments, explaining that it is related to the non-conforming use clean-up and it would allow the parking lot that is currently there to remain. The motion to refer the request to the Planning Commission on November 21, 2016 and set a public hearing for December 12, 2016 at 7:30 p.m. was unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2016-23 as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED ON THE WEST SIDE OF SOUTH BRADFORD STREET FIRST READING - PROPOSED ORDINANCE #2016-24 Mr. Slavin noted that this item was in anticipation of any potential action related to item #5A - Request of Fordham & Dominion Brewing Company - Amendment to Appendix B - Zoning, Article 3 - District Regulations, Section 22 - Airport Environs Overlay Zone (AEOZ), Subsection 22.4 - Exemptions, Paragraph (c) - Temporary Uses of the Dover Code/Proposed Agreement Approving 80 Event Hours Over 12 Months; however, since item #5A was deferred earlier in the evening, this item should also be deferred. Mr. Hare moved to defer this item. The motion was seconded by Mr. Sudler and unanimously carried. CITY MANAGER’S ANNOUNCEMENTS Mr. Scott Koenig, City Manager, reminded everyone that the day and night leaf collection routes are under way. Mr. Koenig announced that the third week of the fall 2016 water system flushing is currently under way. He stated that staff has made it to the southwestern side of the City and will be working its way up to the western boundary at Denney’s Road later in the week. Mr. Koenig stated that the gravity sanitary sewer work on North State Street is about to get under way and message boards have been placed. He reminded everyone that there will be traffic

CITY COUNCIL MEETING OF OCTOBER 24, 2016 PAGE 59 disruptions, and notices have been put in the paper. Mr. Koenig stated that the City hoped to get those projects done quickly and get the traffic pattern back to normal. COUNCIL MEMBERS’ ANNOUNCEMENTS Mr. Sudler announced that a meeting entitled “Ground Zero” in regard to White Oak/Dover Park would be forthcoming in November. Mr. Anderson deferred to Police Chief Paul Bernat to share details regarding an upcoming event. Police Chief Bernat announced that the Police Department would be having trick-or-treating on Legislative Mall on Friday, October 28, 2016 from 5:30 p.m. until 7:30 p.m. He stated that there would be a lot of police cars and fire department apparatus, and there would be a small parade. Chief Bernat noted that there would also be a State Police helicopter as long as the weather is okay. He stated that there would be plenty of candy given away asked everyone to invite all of the children to come out and enjoy the trick-or-treating. Mr. Sudler moved for adjournment, seconded by Mr. Lewis and unanimously carried. Meeting adjourned at 8:22 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of October 24, 2016, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2016\10-24-2016 COUNCIL MINUTES.wpd Exhibits Exhibit #1 - Statement provided by Ms. Sue Harris Exhibit #2 - Community Voice Coalition Identity - Information provided by Pastor Aaron Appling

EXHIBIT #1 I want to address the unclear information that Regular Council wasof 10/24/2016 Meeting offered at the last meeting. I think it's important to first make clear that we have not come to any of these meetings asking for money. We have asked through our voice at the meetings as well as in writing twice with specifics that we are asking for abandoned properties, open lots, vacant buildings. Things that ARE within your possession. I understand the process of Grant writing and how "money" must be requested, but you also understand that without the cooper ation 1 of the municipality money isn't always the answer. I have pulled from your very own reports what has been presented in order to apply and be approved as a designated District as well as a recipient of CDBG funds. Remember, this is from your reports and submitted plans.

The Restoring Central Dover Plan includes a plan that identifies a number of goals to include: Strengthen existing housing stock Support New Housing and Mixed Use Development • The Central Dover area has enough vacant land to comprise 25 football fields. • Removing regulatory barriers • Explore land banking The City of Dover working with NCALL received a grant from Wells Fargo for $750,000 that will be distributed over a 5 year period providing NCALL the opportunity to hire a full time neighborhood revitalization coordinator and a community organizer. It appears oddly enough one of the members of the steering committee that suggested the grant was hired as the Community Organizer. Convenient. In the report by NCALL of the work completed or underway the only mention of housing is the new home construction by NCALL, Central DE, Habitat, MDHC. From the application for district designation: According to the 2010 Census • 15.3% of housing units in the blocks comprising the District were vacant". • The District includes 49 registered vacant buildings • There are 25 lots where buildings have been demolished by either City or the owner since 2008. The City of Dover invested CDBG funds to improve the downtown area through the housing rehabilitation, infrastructure rehabilitation, and support of the DIMH men's shelter over the past 10 years. The planning documents that comprise the City of Dover District's plan include a series of implementation strategies. The following are key strategies: • Encourage mixed use development • Provide additional transitional housing • Encourage greater zoning flexibility to enable infill housing development

In Sept 2014 DSHA announces that 2.5 million will be divided amongst the municipalities of Kent and Sussex counties for housing rehabilitation, water/sewer hookup, demolition, drainage, street repair, and administration to benefit low income families and individuals. Executive Summary of the Consolidated Plan for the City of Dover (2015-2019) a five year plan mandated by HUD. To provide decent affordable housing by assisting homeless persons or those at risk of becoming homeless obtain affordable housing. Executive Summary The consolidated Plan (2015-2019) Senate bill 191 provision for CDBG Page 1 The plan identifies the specific needs concerning affordable housing. The city continues to meet the timeliness standard for expenditure of funds and continues to obligate over the 70% requirement of CDBG funds on activities that benefit low to moderate income persons. I would like to see the transparent reporting of these expenditures. Page 3 The priority needs for the City of Dover include initiatives to assist the homeless and rehabilitation activities involving rental housing units. Page 7 'The strategic goals include the promotion of fair housing for all, preserving the existing stock and providing affordable housing" Homeless planning council says "The consolidated plan's priorities for ending homelessness are in line with the goals of the 10 year plan". Page 15 - 57% of households 1-30% of Ml pay 50% of their income on housing costs. This population is at risk of becoming homeless with very little left to purchase food and clothing. Delaware is the 10th highest in the country with the highest two bedroom housing wage in the Kent County at over $22.00 per hour

Page 17 Discussion: The city is working on several initiatives in conjunction with other agencies that will assist in providing affordable housing and reducing the risk of homelessness for low income persons. Every single initiative mentioned refers to home ownership. What happened to helping the homeless into affordable housing? Page 32 Discussion The City of Dover fully supports the Homeless Planning Council initiative to end Chronic Homeless in Delaware by 2017. There is still a lack of affordable housing and emergency shelters. Over the next five year_, the city WILL PROVIDE CDBG ASSISTANCE TO HOMELESS PROVIDERS TO ASSIST IN REDUCING CHRONIC HOMELESSNESS IN DOVER. Page 33 The special needs population consists of persons that are elderly and frail and elderly_,· persons with mental_, physical_, and/or developmental disabilities; PERSON WITH ALCOHOL AND DRUG ADDICTION. The City will continue to provide support for agencies that service this population and will continue to be a priority to service this population over the next five years. Consultation of housing providers determined: A need for permanent supportive housing to address the needs of the homeless and those at risk of becoming homeless A need for decent affordable rental housing that meets the City-'s Housing Code to house people with special needs. Page 34 The City funds facilities that service the special needs population such as homeless facilities through its CDBG allocation Page 35 Due to homelessness in Dover having a high priority, the City has consistently provided CDBG funding to homeless providers to address this need.

Page 45 Current and new shelter beds 116, Transitional Beds 30, and Permanent supportive beds 10. Page 49 Over the next year, the City of Dover has designated CDBG funding to housing providers that service the homeless and those that are at risk of becoming homeless Page 60 Federally required Strategic Plan is prepared every five years The first two priorities identified are: Homeless Needs Permanent Supportive Housing The following 3 goals and objectives have been set for priorities based on guidelines from HUD: 1. The city will support the homeless population agencies that service the homeless by providing CDBG funding. Page 62 The City of Dover will allocate CDBG funding to homeless shelters for operating cost and maintenance cost, and homeless providers that will provide temporary and permanent supportive housing to those that are at risk of becoming homeless. The City will coordinate CDBG funding for renovations to existing vacant housing that will affirmatively further fair housing. Page 65 The City's goals are to support developers who construct affordable rental housing and to preserve existing rental housing. Page 68 Included in the institutional structure that the city will use to carry out its plans are sub recipients; DIMH, Connections, People's Place for homelessness rapid rehousing and supportive housing.

Page 69 The City of Dover administers the CDBG and provides funding to agencies that service the needs of the very low and low to moderate income persons within the City of Dover. The main gap that exists in the Institutional Delivery System is the lack of affordable rental housing. Page 70 The City will continue to work collaboratively with non-profits and the State and local housing authorities on initiatives that support affordable housing in the City of Dover. Page 76 Homelessness Strategy The City has provided CDBG funding to two local emergency shelters for operating and renovation cost that will assist in maintaining safeJ decent affordable housing. Code Purple was established in the fall of 2014 that provides shelter to the homeless when the temps or wind chill drops below 21 degrees. Over the next five yearsJ the City of Dover will provide CDBG funding to the Connections Community Support Program that will provide rapid rehousing/rental assistance to support homeless population and those that are at risk of becoming homeless transition to permanent supportive housing and independent living. Page 79 There is a network of service providers presently operating in Dover that serve the CityJs poor. The City will support the missions and functions of these organizations by providing technical and planning support and when possible implementing physical improvements to infrastructure which serves these facilities. The 2015 strategic plan includes projects whose goals and objectives focus on developing and sustaining viable communities and improving low and moderate income persons lives.

According to the Annual Action plan; the one year goal for number of existing units rehabbed was 10. How did we do in reaching that goal? What properties were rehabbed and then rented to homeless Besides being misled, I am very disappointed that I find out too late to attend the Oct. 13th deadline for providing citizen comments on the CDBG 2017 program guidelines. I see that you received no comments submitted in the 2016 action plan. Could that be because it wasn't well attended? I am disappointed because we stood here in front of you three days before that meeting pleading for help of any kind and not only did we get the usual "weve done all we can" looks, we received misleading information instead of offering useful information referencing this opportunity to have input and understand how to apply for these funds . I am very disappointed and I want those of you who knew my father to know he would be embarrassed and ashamed of how you are treating people who are doing nothing more than offering to help you do your jobs

EXHIBIT #2 Regular Council Meeting of 10/24/2016 COMMUNITY VOICE COALITION IDENTITY (A nonsectarian and nonprofit community development corporation) NARRATIVE The Community Voice Coalition (CVC) is a non-profit corporation who partners with various organizational resources of good will: to daily outreach to, for, and with people who are impoverished and homeless; and to prevent and end homelessness through building trust by providing housing, holistic family-like relationships, holistic support, justice advocacy, and protection of civil rights. VISION A flourishing home life for every person from the wellspring of daily meaningful relationships with holistic support of a beloved community with a voice for justice and social transformation. MISSION We partner with a diversity of people and organizations of good will to prevent and end homelessness by daily building trust with people who are impoverished and/or experiencing homelessness so that housing may be built and properly maintained. Every person may be engaged with holistic support: step-by- step learning to maintain a flourishing home- life contagious to others to join a beloved community with civil rights protection. J>IDLOSOPHY Listen and dialogue in a way that we resolve conflicts. That includes persons knowing that their voice is valued and everyone can contribute to their neighbor having a flourishing home life. CORE VALUES FOR A CULTURE OF HONOR 1. Stewardship of Life: We are committed to a life of generously imparting the light and voice of who we are, what we do, and what we have, so that other people can truly be who they are meant to be-in relationship with and for other people-resulting in a renewed sense of family. 2. Identity as a Beloved Community: Self-awareness as a person and as a community that all are conceived with inalienable value to receive; and contribute to the stewardship of the community's well-being. Therefore, we are privately and publicly committed to om neighbor and advocate for justice. 3. Believing the Best: Relationships are meant to grow in an atmosphere of encouraging truth. We are committed to one another's personal growth and fulfillment; to clarify any misunderstandings; and to recognize we, individually and collectively, are always striving towards becoming the persons we are to be. 4. Openness & Honesty- We choose to give to those we are in relationship with, the gift of vulnerability. With integrity and honesty, we are free to become a light of transparency and a voice of accountability in loving service to others.

COMMUNITY VOICE COALITION (CVC) COMMITMENT RESPONSE The eve is resourceful and other-centered ... How can I or who I represent make an immediate difference in the lives of people experiencing poverty and/or homelessness and positively change the trajectory of the next generation? Since March of 2016, Victory Church has been daily making a difference in the lives of people both by those who contribute and by those who are beneficiaries. The CVC is rooted in Victory Church's legacy of daily colillilitment and service to those who are impoverished and homeless. OPPORTUNITY LOCATION SERVING DAILY MEAL PREP & 10 am prep ; Victory church to Anyone experiencing LUNCH TRANSPORTED various drop-off poverty & homelessness 12 - 2 pm fellowship & distribution TO COMMUNITY locations in the dover metro area Approximately 75 -100 daily lunches at no charge DAILY SIT DOWN Transportation provided to church; depart Pick up and return to Anyone experiencing DINNER MEALS from church 6 - 6:30 pm to pick up; various locations; poverty & homelessness dinner at victory in the dover metro area dinner starts after 7 pm daily worship church at no charge service 8:30- 9 pm transportation for return drop off; returning no later usually than 11 pm to church Approximately 50 daily dinners Pick up and return to Anyone experiencing DAILY WORSHIP Transportation provided for pick up and various locations; poverty & homelessness SERVICE return to Victory Church; prayer, Worship Service at in the dover metro area singer(s) musician(s) announcer, and Victory Church at no charge preacher 7:00 pm - 8:30 pm Also, on Sunday, an 11:00 am service 12 pm: Separate uncooked food items Packed at Victory Anyone experiencing WEEKLY FAMILY Church and poverty & homelessness and pack into banana boxes for each BOXED FOOD transported to various in the dover metro area family; Transported to families; locations at no charge Approximately 12 volunteer hours or more to pack and deliver: 25 - 52 families with banana size boxes of food delivered DAILY TOTAL OF VOLUNTEER HOURS APPROXIMATELY75-100 TOTAL VOLUNTEER HOURS

DOVER METRO AREA (MARCH - SEPTEMBER 2016: 214 DAYS & COUNTING) TARGETED POPULATIONS PEOPLE EXPERIENCING POVERTY AND/OR HOMELESSNESS 16,050 - 21,400 M OBILIZED VOL UNTEER HOURS $0 GRANTS

Partner with us to prevent and end homelessness by designing communiti es where people of diverse incomes, ages, backgrounds, and beliefs build housing and trust with each other by listening in a way that people know that they have been seen and heard as being valuable and capable of contributing to a fl ourishing communi ty. Support, partnership, and/or join the Community Voice Coalition (CVC) to prevent and end people from experiencing poverty and/or homelessness through, with, and by a simple check by one or more of the following. 1. _ _Pledge to pray individually and/or corporately one time or scheduled planned regular prayer, fasting, and/or alms giving as a work of mercy and/or justice. 2. _ _Commit to regularly gathering to reflect, research, and community organize on how to apply our diverse beliefs as one toward daily justice with and for those experiencing poverty and homelessness. 3. _ _Commit to having a representative(s) from yom church/organization/corporation to meet with a coalition of others to leverage and steward gifts and resources for one time and/or ongoing engagement for CVC Mission and Vision. 4. _ _Contribute in-kind donations, volunteers, and/or monetary gifts one time and/or several donations and/or ongoing to the eve. 5. _ _Join us as a servant leader with no strings attached other than upholding our mission, vision, and values.

PROCLAMATION WHEREAS, fas cination with the earth's geography inspired the early explorers of our country to learn and record information about the surface of the land and its people, environments, resources, political boundaries, and characteristics and today remains a fundamental part of our national heritage; and WHEREAS, geographic information has many useful applications for our municipal government and is a valuable resource used in the analysis of infrastructure, emergency services, economic development, and long-range planning; and WHEREAS; Geographic Information Systems (GIS) technology provides an efficient means of managing geographic information and providing data that allows for effective decision-making and improved delivery of services to the residents of the City of Dover and our surrounding area; and WHEREAS, the City of Dover's GIS Division plays a vital role in the continued growth of the City and has been nationally recognized for its outstanding efforts in the advancement of GIS and its foresight in creating programs that can be used to better manage services in the City; NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim November 16, 2016 as GIS Day, and November 13 - 19, 2016 as GEOGRAPHY AWARENESS WEEK in the City of Dover and urg e all residents to adopt the national Geography Awareness Week them e, "Explore! The Power of Parks," and encourage all citizens to participate in this special observance.

WHEREAS, all people are encouraged to learn about options for care before they are confronted with a healthcare crisis and to share their wishes through appropriate advance care planning activities with family, loved ones, and their healthcare professionals; WHEREAS, hospice and palliative care bring patients and family caregivers the highest quality care delivered by an interdisciplinary team of sldlled professionals and volunteers who make the wishes of each patient and family a priority,· WHEREAS, through pain management and symptom control, caregiver training and assistance, and emotional and spiritual support, allowing patients to live fully up until the final moments, surrounded and supported by the faces of loved ones, friends, and committed caregivers, hospice and palliative care focus on quality of living,· WHEREAS, Each year, hospice saves Medicare more than $2 billion by providing solutions for physicians, care to patients and comfort to families anywhere, at any time. WHEREAS, every year more than 1. 65 million Americans living with life-limiting illness, and their families, receive care from the nation 's hospice programs in communities throughout the United States; NOW, THEREFORE L ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim November 2016 as National Hospice and Palliative Care Month and encourage citizens to increase their understanding and awareness of care at the end of life and to observe this month with appropriate activities and programs.

PROCLAMATION WHEREAS, in 2016 an estimated 53,070 people in the United States will be diagnosed with pancreatic cancer, one of the deadliest cancers, and 41,780 people will die from the disease; and WHEREAS, pancreatic cancer surpassed breast cancer this year to become the third leading cause of cancer death in the United States, and it is projected to become the second leading cause ofcancer death in the United States by 2020: and WHEREAS, pancreatic cancer is the only major cancer with a five-year relative survival rate in the single digits at just eight percent; when symptoms of pancreatic cancer present themselves, it is generally in later stages, and 71 percent of pancreatic cancer patients die within the first year of their diagnosis; and WHEREAS, pancreatic cancer is the seventh most common cause of cancer-related death in men and women across the world; and WHEREAS, approximately 140 deaths will occur in Delaware in 2016: and WHEREAS, the good health and well-being of the residents of Dover are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes and effective treatments; NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, 111 DELAWARE, do hereby proclaim November 17 2016 as "World Pancreatic Cancer Day" in the City of Dover and encourage all citizens to help increase public awareness and support for the individuals and families who are affected by cancer

COUNCIL TRIBUTE NO. 2016-01 A TRIBUTE EXPRESSING SYMPATHY AND CONDOLENCES UPON THE PASSING OF DR. EDWARD W. GOATE WHEREAS, the Mayor and Council of the City of Dover have been greatly saddened by the death of Dr. Edward W Goate, who passed away in Fairfax, Virginia, on October 26, 2016, afier a long illness,· and WHEREAS, in 1971, Dr. Goate moved to Dover and began his career with the Capital School District, serving as Director a/Secondary Curriculum, Assistant Superintendent, and ultimately Superintendent ofSchools. During his tenure with the District, he worked diligently on programs directly benefitting youth, including drug education,· a pilot Children-at-Risk Program,· and the Dover High School Wellness Center, which offers ji-ee medical and mental health services to youth who were previously unable to secure them. Under the direction of Dr. Goate, the District was the recipient of many awards, including the prestigious Model School Award, which was given to only 123 public schools throughout the nation that were unusually successfitl in meeting the educational needs ofall of their students. He also offered tremendous support to the Dover Police Department in their youth programs, and to the City of Dover in the coordination ofjoint efforts in an array of areas,· and WHEREAS, upon his retirementji-om the Capital School District in 1992, Dr. Goate was awarded the City of Dover Bronze Medal by the Mayor and Council as an expression of their sincere appreciation for his contributions to youth and the community. Following his retirement, his passion for volunteerism inspired Dr. Goate to serve the community as an officer or member of over 20 state and local organizations, including the City ofDover Board ofAdjustment, Dover Arts Council, and Sex Offender Legislation Review Committee. He took joy in working with others, particularly with organizations devoted to improving the lives ofyoung people. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council extend their deepest sympathy and condolences to the family andji-iends ofDr. Edward W Goate and hope that they ·will be consoled by the memories of his exemplary life and commendable achievements. BE IT FURTHER RESOLVED that the Mayor and Council direct the City Clerk to place this Tribute in the permanent records of the City of Dover and that a copy of this Tribute be provided to the family of Dr. Edward Goate. ADOPTED:* Robin R. Christiansen Timothy A. Slavin Mayor Council President

PETITION TO AMEND THE ZONING DISTRICT Public Hearing before the Dover City Council November 14, 2016 Applicants/Owners: John W. and Carla M. Russum Address: 51 Roosevelt Avenue Location: North side of Roosevelt Avenue, west of South DuPont Highway Tax Parcel ID #: ED-05-077.17-05-72.00-000 Size: 7,675 +/- Square Feet Present Use: Barber Shop Proposed Use: Barber Shop Comprehensive Plan Designation: Residential Medium Density Present Zoning: R-8 (One Family Residence Zone) Proposed Zoning: C-1 (Neighborhood Commercial Zone) Recommendation of Planning Commission: Following a public hearing on October 17, 2016, where no members of the public spoke regarding the proposed rezoning, the Planning Commission unanimously recommended in favor of the rezoning as proposed (8-0 with zero members absent). File Number: Z-16-05 Ordinance Number: 2016-20

Z-16-05 Lands of John and Carla Russum Report to City Council –November 14, 2016 Page 2 Overview The property is currently zoned R-8 (One Family Residence Zone). This rezoning request would rezone the property from R-8 to C-1 (Neighborhood Commercial Zone). The rezoning request is necessary due to the Planning Office’s ongoing project, assigned by City Council in December 2015, to sunset nonresidential, nonconforming uses in the City’s residential zones. This sunsetting is required under the Zoning Ordinance, Article 7 §1.53: Article 7 Section 1. Nonconforming buildings and uses. 1.53 In any residence zone, any non-conforming use of buildings which is not permitted under the provisions of this ordinance may be continued for a period of: a) Twenty years after the effective date of this ordinance, or b) Forty years after the initial construction of the building containing such use or of any addition thereto adding 50 percent or more to the floor area occupied by such use, Whichever is the longer period, provided that, after the expiration of that period, such nonconforming use shall be terminated. However, no such nonconforming use shall be permitted to continue for a period exceeding two years, unless such use shall be operated in conformance with performance standards established in article 5, section 8. The effective date of the current Zoning Ordinance is April 21, 1975. As such sufficient time has passed that all remaining nonconforming uses in the City’s residence zones must now be discontinued or brought into compliance with the Zoning Ordinance. The parcel is developed with a commercial building (possibly a former one-family residence) and parking in the rear. The building is occupied by an active beauty shop/salon business (“Cuts R Us”). Surrounding Land Uses: The properties to the north and west of the subject property are one-family residences zoned R-8 and characteristic of that zone. The property immediately to the east is vacant and is zoned C-4 (Highway Commercial Zone). The property across the street to the south is also zoned C-4 and is occupied by a medical office building. Further to the east and south are other commercial properties zoned C-4 and characteristic of South DuPont Highway. Comprehensive Plan: The 2008 Comprehensive Plan depicts the subject area with the Residential Medium Density land use classification on Map 12-1: Land Development Plan Map. Table 12-1: Land Use and Zoning Matrix specifies that the following zones are compatible with this land use classification: - R-8 (One Family Residential) - R-7 (One Family Residential) - RM-1 (Medium Density Residential) - RM-2 (Medium Density Residential) - RG-1 (General Residential) - RG-2 (General Residential) - RG-3 (Group Housing) - RGO (General Residence and Office)

Z-16-05 Lands of John and Carla Russum Report to City Council –November 14, 2016 Page 3 - C-1 (Neighborhood Commercial) - MH (Manufactured Housing) Request for C-1 (Neighborhood Commercial Zone) The uses permitted in the C-1 zoning district are listed in Article 3 §11 of the Zoning Ordinance. Permitted uses in the C-1 Zone include retail stores with some exclusions; personal service establishments; service establishments with some exclusions; restaurants; one-family residences including attached and semi-detached dwellings; apartments and multi-family dwellings. The size of stores or establishments in the zone is limited to 2,500 S.F. of floor space. The zone conditionally permits Planned Senior Housing Developments. The zone prohibits fuel pumps; motor vehicle storage, sales, or repairs; drive-throughs; liquor stores; firearm sales; and tobacco shops. The existing and proposed use as a Barber Shop would be permitted in the C-1 Zone as a personal service establishment. The Zoning Ordinance, Article 12 defines personal service establishments as “establishments primarily engaged in providing individual services generally related to personal needs, such as a hair salon.” Recommendation of the Planning Staff and Planning Commission: Staff supports the rezoning request from R-8 to C-1. The C-1 Zone will allow for buffer and transition between the highway commercial uses to the south and east and the residential uses to the north and west. In addition, the business on the property is currently a non-residential, nonconforming use in a residential zone. Rezoning the property will restore it to a conforming use. The restoration to conformity will allow the business to stay in operation, by voiding its need to comply with sunsetting requirements. Staff recommendation was made prior to the opportunity for public comments. Following a public hearing on October 17, 2016, where no members of the public spoke regarding the proposed rezoning, the Planning Commission unanimously recommended in favor of the rezoning as proposed (8-0 with zero members absent). See attached DRAFT Meeting Minutes of the October 17, 2016 Planning Commission meeting.

Z-16-05 Lands of John and Carla Russum Report to City Council –November 14, 2016 Page 4 Excerpt from DRAFT Planning Commission Meeting Minutes of October 17, 2016 Z-16-05 Lands of John and Carla Russum at 51 Roosevelt Avenue – Public Heating and Review for Recommendation to City Council on rezoning of a 7,675 SF Parcel located on the north side of Roosevelt Avenue west of South DuPont Highway. The property is zoned R-8 (One Family Residence Zone) and the proposed zoning is C-1 (Neighborhood Commercial Zone). The owner of record is John W. and Carla M. Russum. Property Address: 51 Roosevelt Avenue. Tax Parcel: ED-05-077.17-05-72.00- 000. Council District 2. This application is associated with item MI-16-13: Nonconforming Uses in Residential Districts. The Rezoning is proposed in order to comply with City Council action requiring the sunsetting of nonconforming uses in residential zones. Representatives: Mr. John Russum & Mrs. Carla Russum Mr. Diaz stated that application Z-16-05 is a petition to rezone 51 Roosevelt Avenue from R-8 (One Family Residence Zone) to C-1 (Neighborhood Commercial Zone). The property is located on the north side of Roosevelt Avenue a little to the west of South DuPont Highway. It’s occupied by the Cuts R Us beauty shop. There are no plans to change the current use. The reason for this rezoning is that the beauty shop is right now a commercial use in a residential zone which makes it subject to the City’s ongoing project to sunset non-conforming uses. The Commission should be familiar with this project but just to recap, this started in the summer of 2015 when City Council asked the Planning & Inspection Department to begin enforcing the provisions of the Zoning Ordinance Article 7 Section 1.53 which states that any non-conforming use in a residential zone may be continued for twenty (20) years after the effective date of the ordinance or forty (40) years after the building was originally constructed or added to by more than 50%. The effective date of the current Zoning Ordinance is April 21, 1975 so all of the non-conforming uses that Staff has found during this project are well past the expiration date set by that provision of the Ordinance. There are a number of options available by Code for the non-conforming uses that would rather come into conformance with the Zoning Ordinance rather than sunset. An application for Rezoning is available to some of them. This property is the first of at least two (2) and probably more properties that Staff expects to see coming forward to the Planning Commission with an application for Rezoning that’s connected to this project. For this Rezoning, there are a number of reasons why Staff supports the change to C-1 (Neighborhood Commercial Zone) which would permit the beauty shop as a personal service establishment. One is the Residential Median Density land use classification of the property in the City’s Comprehensive Plan which supports a C-1 (Neighborhood Commercial Zone) designation. Another is the zoning of neighboring properties; it’s between other areas that are zoned R-8 (One Family Residence Zone) to the west and areas that are zoned C-4 (Highway Commercial Zone) to the east. So a C-1 (Neighborhood Commercial Zone) would be a good one for a buffer between those two zones. Finally, they can recommend a rezoning because it will allow the current use to come into conformance with the Zoning Ordinance.

Z-16-05 Lands of John and Carla Russum Report to City Council –November 14, 2016 Page 5 Mrs. Russum stated that she thinks it has only been nineteen (19) years that she has been grandfathered in. Responding to Mrs. Russum, Mrs. Townshend stated that they have had the property for nineteen (19) years but it was twenty (20) years from 1975 was when the expiration of the non-conforming use was supposed to happen. Because that didn’t happen, the City is getting to it about twenty (20) years later. Mrs. Russum stated that they have been a very quiet, no problem shop and she doesn’t think that they have had any complaints. Since commercial is in front of them and beside them and they also have a nice neighbor that is just residential. They haven’t seemed to disturb the community. Mr. Tolbert questioned if after hearing the review of the application they had any comments or concerns regarding it? Responding to Mr. Tolbert, Mrs. Russum stated that Staff wanted C-4 (Highway Commercial Zone) and she wanted C-1 (Neighborhood Commercial Zone). Mrs. Townshend stated that in the discussion with the applicant, C-1 (Neighborhood Commercial Zone) would also allow her to occupy it in the future as a residence if they choose. It provides a good buffer between the Highway Commercial and the residential for the flexibility to in the future use it residentially. Mr. Tolbert opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Dr. Jones recommended approval to City Council for Z-16-05 Lands of John and Carla Russum at 51 Roosevelt Avenue to change the zoning from R-8 (One Family Residence Zone) to C-1 (Neighborhood Commercial Zone), seconded by Mr. Holt and the motion was carried 8-0 by roll call vote. Mr. Holden voting yes; it’s compliant with the Comprehensive Plan and it follows decades of non-conforming use that hasn’t been problematic to the community. Mr. Roach voting yes; he agrees with the Comprehensive Plan and he wishes them success with the shop and the residence as they move toward that day. Mr. Holt voting yes; it is part of the Comprehensive Plan. Mr. Baldwin voting yes; for the reasons previously stated. Dr. Jones voting yes; for reasons previously stated. Mrs. Welsh voting yes; the motion allows us to comply with the sunsetting regulations. Ms. Maucher voting yes; for reasons previously stated as well as supporting small businesses. Mr. Tolbert voting yes; the application is compliant with the Comprehensive Plan and it doesn’t breach the integrity of the Plan.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: SEPTEMBER 28, 2016 APPLICATION: LANDS OF JOHN AND CARLA RUSSUM 51 ROOSEVELT AVENUE REZONING FROM R-8 TO C-1 FILE #: Z-16-05 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS Our office has no objection to the rezoning of: ED-05-077.17-05-72.00-000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / SANITATION / STORMWATER / STREETS / GROUNDS 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric, water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Public Works standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook, the Specifications, Standards & Procedures for City of Dover Public Works requirements, and the City of Dover’s Electric Service Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Public Works during the planning phase for this site. Additional impact fees may apply for future development. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: September 28, 2016 T =============================================================== APPLICATION: Lands of John and Carla Russum FILE#: Z-16-05 REVIEWING AGENCY: DelDOT CONTACT PERSON: Jonathan T. Moore PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: DelDOT has no City & State Code Requirements at this time. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: DelDOT has no recommendations at this time. ADVISORY COMMENTS TO THE APPLICANT: DelDOT has no Advisory Comments at this time. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY October 2016 APPLICATION: Lands of John and Carla Russum at 51 Roosevelt Avenue FILE #: Z-16-05 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: Source: 2014 Delaware Sediment and Stormwater Regulations CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the re-zoning plan for the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

City of Dover Application No.: Z-16-05 Department of Planning & Inspections R-8 ORCHARD C-4 R-8 Site ROOSEVELT T N DU PO C-4 C-4 Title: Lands of John and Carla Russum Ordinance #: 2016-20 Address: 51 Roosevelt Avenue Parcel ID: ED-05-077.17-05-72.00-000 Legend Existing Zoning: R-8 One Family Residence Zone 2012 Buildings Proposed Zoning: C-1 Neighborhood Commercial Zone Owner: John W. & Carla M. Russum Zoning Date: 9/15/2016 Dover Parcels « 0 62.5 125 250 Feet Subject Property

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2016-20 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY 3 LOCATED AT 51 ROOSEVELT AVENUE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 5 the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use 7 of property described below from R-8 (One-Family Residence Zone) to C-1 (Neighborhood 8 Commercial Zone). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 10 OF DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 R-8 (One-Family Residence Zone) to C-1 (Neighborhood Commercial Zone) on that 14 property located at 51 Roosevelt Avenue, consisting of 7,675+/- S.F., owned by Carla M. and 15 John W. Russum. 16 (Tax Parcel: ED-05-077.17-05-72.00-000; Planning References: Z-16-05 and MI-16-13; Council District: 2) 17 18 ADOPTED: * 19 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-20 REZONING - 51 ROOSEVELT AVENUE\Ordinance #2016-20 Rezoning-51 Roosevelt Avenue-FINAL READING.wpd 20 21 Actions History 22 11/14/2016 - Scheduled for Public Hearing/Final Reading - City Council 23 10/17/2016 - Review - Planning Commission 24 09/26/2016 - First Reading - City Council

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held on October 25, 2016 at 6:00 p.m., with Council President Slavin presiding (departed at 6:22 p.m., returned at 6:23 p.m., departed at 7:31 p.m. and returned at 7:33 p.m.). Members of Council present were Mr. Anderson (arrived at 6:07 p.m.), Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Hosfelt, and Mr. Hare. Mr. Lewis and Mr. Hutchison were absent. Mayor Christiansen was also present (departed at 6:38 p.m., returned at 6:41 p.m., departed at 7:31 p.m., and returned at 7:33 p.m.). Civilian members present for their Committee meetings were Mr. Keller and Mr. Shelton (Safety Advisory and Transportation), Ms. Arndt and Mr. Blakeman (Utility), and Mr. Shevock (Legislative, Finance, and Administration). Dr. Stewart (Legislative, Finance, and Administration) was absent. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Councilman Hosfelt presiding. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Presentation - RideShare Delaware Program (Kathleen Grier) Ms. Kathleen Grier, Outreach Coordinator, RideShare Delaware, advised members that she had met Mayor Christiansen at Delaware State University while doing a table event for students in their career center. He invited her to provide Council with an overview of the RideShare Delaware Program to allow those in the community to hear about the program. Ms. Grier reviewed a presentation, entitled, “RideShare Delaware.” She explained that the program had been in existence since 1997 and is a free service of Delaware Area Regional Transit (DART) First State. She informed members that the program is funded through state and federal dollars, and its goals are to lessen congestion on the Delaware roadway system and help the air quality in the State. Ms. Grier indicated that the program has several components, including ride matching, which is available to anyone who works, lives, or goes to school in Delaware, and matches participants with other commuters in their vicinities. She noted that this could include residents of Maryland, Pennsylvania, or New Jersey. Ms. Grier explained that program participants who drive, ride the bus, walk, or ride a bike to work or school are guaranteed reimbursement for the cost of alternative travel arrangements up to five (5) times per year if their ride home falls through. For example, Ms. Grier explained that if someone missed the bus or was left behind by their carpool driver, they could be reimbursed for the cost of their ride home with state and federal dollars that are set aside for this program. She noted that RideShare Delaware tries to make the program fun and interactive by offering monthly contests and holiday promotions. In addition, Ms. Grier stated that participants can track their miles and see how much they are saving in money and wear and tear on their cars. She indicated that there is also a Ride Reward Record Program whereby people who use the services up to three (3) times per month are eligible to win a gift certificate. Ms. Grier advised that those who register their commute are instantaneously provided a list of ride matches with contact information, based on where they live, work, or go to school. It is then up to

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 2 the individual to reach out to those on their ride match list to set up a carpool. Ms. Grier noted that some participants use RideShare Delaware as a back-up, such as telecommuters who go to their work site only on certain days or those who have a car in the shop or being inspected. Ms. Grier offered to provide information regarding the program to the City Clerk’s Office and invited everyone to share this information with their families and business contacts. (City Clerk’s Office Note: Subsequent to the meeting, Ms. Grier provided the City Clerk’s Office with a flyer regarding the RideShare Delaware program (Attachment #1).) Responding to Mr. Hosfelt, Ms. Grier advised that there are currently 11,000 participants in the database, noting that the database had been purged in the last five (5) months. She noted that she had started working with RideShare Delaware in April 2016. Request for Four-Way Stop Sign - North New and Mary Streets Mr. Scott Koenig, City Manager, advised that staff had received a request from a citizen interested in the installation of a four-way stop condition at the intersection of North New and Mary Streets. He stated that the concerns related to children playing in this residential area. Mr. Koenig indicated that the engineering staff in the Department of Public Works did a field investigation on August 10, 2016 and determined that a four-way stop was justified at this location based on the current Manual on Uniform Traffic Control Devices (MUTCD). He stated that the primary reason for the justification was the lack of sight distance available on each approach to this intersection, specifically on the New Street side. In addition, Mr. Koenig noted that a speed study was done by the Police Department, and speeding was not nearly as much of a problem at this intersection as it was at others. The speed study data indicated that 66% of the cars were driven at 25 miles per hour (m.p.h.) or less in this location and 33% exceeded the 25 m.p.h. speed limit. Mr. Koenig explained that the intersection of North New and Mary Streets was part of a fairly heavily traveled walking path that extends from Wesley College to the College’s Wesley West Athletic Complex. He noted that both New and Mary Streets are residential in this location. Mr. Koenig advised that there are not a lot of small kids; however, there can be a significant amount of walking traffic in the intersection, including kids who walk up and down the area quite often. He stated that staff did not issue a community survey but was recommending the four-way stop to Council based on phone calls received by staff about this area. Mr. Koenig noted that there were four-way stop conditions in the vicinity at the intersection of Mary and North Queen Streets, Cecil and North New Streets, and at a number of intersections in the Fairview area north of William Street. He stated that a four-way stop condition in this area is, in some cases, expected; however, it had not been installed in the subject intersection. Staff recommended the installation of the four-way stop condition at the intersection of North New Street and Mary Street; however, final action should consider any public testimony received at the Committee meeting. Mr. Hosfelt advised that he had a conference call earlier in the day with Police Chief Paul Bernat and Deputy Police Chief Marvin Mailey, who fully supported staff’s recommendation to make this a

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 3 four-way stop because of the lack of view coming into that intersection. Mr. Hosfelt noted that he had ridden through the intersection earlier in the day and agreed with staff’s recommendation. Mr. Anderson questioned if Mr. Koenig had any of the other results of the speed study, such as traffic in the 25 to 35 m.p.h. range. Responding, Mr. Koenig stated that 5% of the cars were traveling between 5 m.p.h. and 10 m.p.h., 20% between 10 m.p.h. and 15 m.p.h., and 42% between 15 m.p.h. and 20 m.p.h. He noted that these numbers were cumulative, and 66.6% of the traffic was traveling at 25 m.p.h. or less. Mr. Koenig advised that the percentage of those traveling at 30 m.p.h. or less was 88.4%, so there was not a substantial amount of speeding at this location during the time of the study. In response to Mr. Anderson, Mr. Koenig stated that a four-way stop would be added at this location rather than shifting a four-way stop from another location. He explained that there was an existing stop condition on Mary Street at North New Street, so stop bars and stop signs would be added on North New Street at its approach to the intersection. Mr. Koenig believed that the curb at this location was already painted yellow, so no parking would be removed at this point. He noted that there was previously a house at the southwest side of the intersection; however, this property was currently vacant. Mr. Koenig stated that another house would likely be built on this corner, which would reduce sight distance over time. He noted that there are existing structures at the other corners of the intersection and it has a very downtown feel. Since these structures are relatively close to the street, the field of vision narrows, even when traveling at 25 to 30 m.p.h. Mr. Koenig stated that, considering reaction time and that there may be kids running out into the street, he felt that the four- way stop would be a prudent public safety improvement, although it would be somewhat of an inconvenience. Mr. Anderson stated that he normally would not support such a recommendation without evidence of speeding because he does not like traffic to be broken up. However, since the houses in this location are older homes constructed under old code and are very close to the corner, he did not believe there was much of a choice in this case. Responding to Mr. Hare regarding the volume of traffic from the study, Mr. Koenig advised that 7,651 vehicles were identified at that location between Friday, September 16, 2016 and Friday, September 23, 2016. Mr. Neil moved to recommend installation of the four-way stop condition at the intersection of North New Street and Mary Street, as recommended by staff. The motion was seconded by Mr. Cole and unanimously carried. Initial Assessment of Public Safety Issues Related to Holding Public Meetings in the City Council Chambers Mr. Scott Koenig, City Manager, advised members that during recent months, several members of City Council voiced concerns about the security of holding public meetings in the City Council Chambers and, as a result, he requested a review of the City Hall facility by the Dover Police Department. Mr. Koenig explained that staff from the Dover Police Department and representatives from the Delaware State Police Delaware Information and Analysis Center (DIAC) conducted a site

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 4 visit on Wednesday, September 28, 2016 and met with Mrs. Kay Sass, Public Information and Emergency Management Coordinator, on Monday, October 3, 2016. Mr. Koenig indicated that the results of that study were placed into a 35-page report which had a series of specific recommendations, and the report was received on October 21, 2016. He informed members that he expected to forward the recommendations to Council at the next Council Committee of the Whole meeting. Mr. Koenig stated that the recommendations were wide ranging and addressed topics such as improvements that could be made to the facility, and individual security policies and procedures. Mayor Christiansen noted that a security assessment had also been performed on the City’s Reed Street building. Mr. Slavin asked if the report addressed the capacity of Council Chambers for members of the public. He stated that over the last six (6) weeks, he had observed that the City had not followed its own rules in regard to how many people were crowded into the room. Mr. Slavin stated, for example, that it would have been very difficult to get people out of the room during the City Council meeting held on the previous evening. Responding, Mr. Koenig advised that this would have to do with the Fire Marshal’s review and not just the security review. Mr. Slavin requested that the Fire Marshal look at this issue and make a recommendation regarding the capacity of the Chambers and how this could be managed. He felt that there was an obvious public safety component, but also a component with regard to the City playing by the rules in regard to fire and security requirements. In response, Mr. Koenig stated that he would make this request and information would be brought back in relation to the full assessment. Mr. Hosfelt asked if this matter would be placed on the agenda for the Council Committee of the Whole/Safety Advisory and Transportation Committee’s meeting in one (1) month. Responding, Mr. Koenig stated that it would, noting that he planned to review the recommendations with the Police Chief. He indicated that the full evaluation may not be included in the materials for the meeting because of security concerns related to sensitive information, but staff would present recommendations. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 6:22 p.m. UTILITY COMMITTEE The Utility Committee meeting was held with Chairman Cole presiding. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Keller and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 5 Dedication of Public Infrastructure Clearview Meadow Pump Station Mr. Scott Koenig, City Manager, stated that Knollwood Development Corporation, the responsible party for completing the pump station associated with the construction of the Clearview Meadow Development, had requested that the pump station and associated force main be dedicated to the City of Dover for permanent ownership and maintenance. This acceptance is in accordance with the water main abandonment agreement that was executed with the developer on August 11, 2016. Mr. Koenig advised that this agreement outlined an exchange whereby the developer would abandon a water main that is installed under a stormwater management pond and the City would accept ownership of the existing pump station. He indicated that the total construction value of the infrastructure was $333,993. Mr. Koenig stated that Knollwood Development Corporation had completed construction of the infrastructure in accordance with City standards and specifications. Mr. Koenig explained that after construction was completed, City staff inspected the infrastructure and developed a list of repairs to be made to meet the City of Dover Standards and Specifications for Public Works Construction. He advised that, as of this date, all work required by the Public Works Director had been completed, and a one-year Maintenance Bond and a Release of Liabilities would be submitted as part of the dedication process. The required as-built drawings of the infrastructure had been provided to staff. Mr. Koenig indicated that the infrastructure to be abandoned included a Smith and Loveless 4B2B vacuum primed pump station, approximately 1,740 linear feet of six-inch sanitary force main, and two (2) gate valves, six inches in diameter. Mr. Koenig explained that this dedication was being recommended as a separate item, noting that the subdivision was currently under construction and the first phase of the development off South Little Creek Road was dedicated several years ago. He stated that the development has a number of duplex houses off South Little Creek Road, as well as a townhouse section. Mr. Koenig advised that the section currently under construction is mostly single-family homes, although there may be some associated duplexes. Mr. Koenig stated that the water main that was installed underneath a portion of the stormwater drainage pond was not to the City’s benefit from a long-term maintenance standpoint. He indicated that this was an error that was detected after construction of the basin. Mr. Koenig stated that staff was requesting that the dedication of this pump station be advanced, and in exchange, the contractor had abandoned the water main running underneath this location. He noted that the water main was not required as a looping system and could be abandoned. Mr. Koenig advised members that the dedication of this station would have happened at some point in the future, when the top coat of the roads and the other infrastructure associated with the subdivision was finished; however, staff and he felt it was in the City’s best interest to recommend dedication now. He explained that when a pump station is left in the hands of a developer, houses become occupied, and the developer’s response time is not as fast as the City’s for pump failures or pump alarms. This creates the potential for back-ups or sanitary sewer issues with customers who are looking to the City to provide service. In addition, Mr. Koenig stated that, from a standpoint of long-term maintenance and integrating this station into the City system, staff recommended advancing the dedication of this pump station because it was always intended to be public infrastructure. He advised that once the developer reaches a dedication point for the streets, the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 6 water main, and the sewer mains, staff would bring this back as a separate item under the normal dedication process. Mr. Koenig explained that, in regard to the issue of the water main abandonment agreement, the City could have abandoned the infrastructure; however, the contractor had all the equipment onsite. He noted that the City did provide the fittings to cap the line for the developer; however, the costs to abandon the line were relatively small, and the City did not really have out- of-pocket expenses, except for the capping mechanisms. Mr. Koenig expressed staff’s belief that the proposed dedication was the best recommendation for the citizens who are now or soon to be living in the development as the properties become occupied. Staff recommended acceptance of the pump station and associated force main at the Clearview Meadow Development. Dedication is to include the entire referenced infrastructure. Mr. Anderson moved to recommend approval of staff’s recommendation. The motion was seconded by Mr. Blakeman and unanimously carried. Water Infrastructure - New Burton Road and Webbs Lane Mr. Scott Koenig, City Manager, informed members that Kent County, the responsible party for completing the water infrastructure extension from Webbs Lane due south within New Burton Road to the new Kent County Recreation Center, had requested that all water infrastructure within the right-of-way be dedicated to the City of Dover for permanent ownership and maintenance. He reviewed the Water Utility Infrastructure to be dedicated, noting that the total construction value of the infrastructure is $239,900. Mr. Koenig stated that Kent County’s prime contractor, A-Del Construction, Co., Inc. completed construction of the infrastructure in accordance with City standards and specifications. After construction was completed, City staff inspected the water infrastructure and developed a list of repairs to be made to meet the City of Dover Water/ Wastewater Handbook. He noted that, as of this date, all work required by the Public Works Director had been completed. Mr. Koenig stated that a one (1) year Maintenance Agreement and a Release of Liabilities will be submitted as part of the dedication process, and required as-built drawings of the infrastructure had been provided to staff. Mr. Koenig explained that in 2014, Kent County asked if the City was willing to be the water provider for the new Kent County Recreation Center and there were no objections, because this was in the City’s overall water master plan or concept. Mr. Koenig noted that under the extension rules, the County was required to pay for the extension of the water main to that area; however, the City asked Kent County to increase the size of the water main along the road from the ten-inch main in their design to a 12-inch main. Mr. Koenig reminded members that Council had authorized a reimbursement in September 2015 in the amount of $30,000 as cost sharing for the increased size of the infrastructure. Mr. Koenig stated that, in his opinion, this was a good investment for the City’s water utility because it would extend the City’s water system to the Kent County Recreation Center, which would put the City within a couple hundred feet of the end of the Camden-Wyoming system. He indicated that if there was an opportunity in the future for the City to develop a pipe interconnection and metering system to allow water to be transferred back and forth between the City of Dover and the Camden- Wyoming Water and Sewer Authority, this would be beneficial in the long range because it would:

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 7 1) provide a drought protection measure for the City if there was a need to purchase water from them; and 2) provide the potential for Camden-Wyoming to purchase water from the City if this becomes economical for them. Mr. Koenig informed members that this water main represented some of the southernmost reaches of the City’s water system, noting that the property is in unincorporated Kent County; therefore, they are an out-of-City water customer who pays one-and-a- half times the in-City rate. He noted that instead of paying $3 per 1,000 gallons, they are paying $4.50 per 1,000 gallons, which is consistent with how customers in Rodney Village are treated. Mr. Koenig indicated that these customers are out of the City’s incorporated limits but are part of the City’s water and sewer utility. He explained that the Kent County Recreation Center is a water- only customer for the City, noting that the County extended sewer to this property because there was no City sewer available. Mr. Koenig explained that staff was asking for the dedication of the infrastructure in the Webbs Lane and New Burton Road right-of-way. He requested that three (3) words be added to language in the staff’s recommended action, stating that the recommendation was for acceptance of water infrastructure within the right-of-way of New Burton Road and Webbs Lane or any dedicated easements. Mr. Koenig explained that there would be a jog in the main off the road coming across the Kent County property because the cost of digging in dirt was much cheaper than digging in the edge of the roadway. Staff recommended acceptance of water infrastructure within the right-of-way of New Burton Road and Webbs Lane or any dedicated easements. Dedication is to include all of the referenced water infrastructure. Mr. Neil moved to recommend approval of staff’s recommendation, seconded by Mr. Hosfelt and unanimously carried. Mr. Hosfelt moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Blakeman and unanimously carried. Meeting adjourned at 6:35 p.m. LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held with Chairman Hare presiding. AGENDA ADDITIONS/DELETIONS Mr. Hare stated that Mr. Lewis had requested that item #4 - Study of City’s Current Recruitment/Hiring Processes be deferred. Mr. Neil requested that item #5A - Proposed Ordinance #2016-21 Amending Chapter 2 - Administration, Chapter 22 - Buildings and Building Regulations, and Chapter 46 - Fire Prevention and Protection by Removing the Annual Appointment of the City Clerk, Building Inspector, and Fire

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 8 Marshal, and item #6 - Proposed Charter Amendments - Removal of Annual Appointment Requirement for the City Assessor, Controller/Treasurer, City Solicitor, and Deputy City Solicitor; Gender Language Amendments; Administrative Amendments; and Typographical Corrections be deferred until Mr. Hutchison could be present. Mr. Hosfelt moved for approval of the agenda as amended, seconded by Mr. Cole and unanimously carried. Incentive Program for City Employees Opting Not to Be Covered by the City’s Health Care Plan (Deferred by the Committee Chair during the meeting of October 11, 2016) During the Special Council Meeting - Budget Review of May 26, 2016, Council referred the discussion of the possible inclusion of an incentive program for City employees opting not to be covered by the City’s health care plan to the Legislative, Finance, and Administration Committee. Mr. Scott Koenig, City Manager, advised that staff sought input from the law firm Young, Conaway, Stargatt and Taylor on an opt-out arrangement. He stated that there are currently nine (9) City of Dover employees who are eligible for the City’s health insurance plan but have declined or opted out of enrolling in the City’s plan. Mr. Koenig informed members that one (1) employee is represented by the Fraternal Order of Police (FOP), two (2) by the American Federation of State, County, and Municipal Employees (AFSCME), three (3) by the Dover Organization of Employees (DOE), and three (3) are non-bargaining employees. He explained that the reasons for opting out of coverage were as follows: 1) the employee is under the age of 26 and continues to remain on their parent’s plan; 2) the employee is retired military and is enrolled in Tricare; 3) the employee is retired from the State of Delaware; and 4) the employee did not provide a reason; therefore, the reason was unknown. Mr. Koenig informed members that any incentive option must be a conditional opt-out system. He explained that in a conditional opt-out system, the employee must provide documented proof that they have the minimum essential health care coverage through another source other than coverage in the individual private market for themselves and the “expected tax family.” Mr. Koenig indicated that if an incentive payment was to be issued on an unconditional opt-out system, the City would be exposed to violations of the Affordable Care Act (ACA); specifically, the health insurance the City provides would be deemed unaffordable. Mr. Koenig advised that several entities in the Delaware offer incentives for opting out of health care insurance and reviewed the Background and Analysis regarding this matter. Mr. Koenig noted that each employee electing to opt out would save the City approximately $7,800 to $8,500. He explained that if Council decided to further pursue an opt-out incentive, staff recommended that the effective date be July 1, 2017 to allow for proper budgeting. Mr. Koenig felt that a $200 per month incentive would be minimally attractive to employees. He noted that the City would have to cover the cost of the nine (9) employees who are already opting out, and would need approximately five (5) or six (6) employees to opt out to reach the break-even point of the analysis. Mr. Koenig advised that this would also depend on what happens with health insurance rates moving forward. He stated that staff believed that the incentive was a method that could be used to

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 9 potentially entice some people to decline the City’s coverage and go to the market to find other coverage. Staff recommended authorization to bring back a final proposal based on the discussion of an opt-out incentive for employees with respect to health care coverage. Mr. Slavin questioned if the assumption was that the nine (9) employees who currently opt out would continue to do so. Responding, Mr. Koenig stated that it was not known what will happen in this regard on a year-to-year basis; however, the City’s exposure could be that expense. Mr. Slavin stated his view that if Council passed a motion to provide direction to Mr. Koenig on this matter, this matter could be presented during budget discussions as a possible program to be implemented. He asked if there would be sufficient time between tonight’s meeting and March or April 2017, when Mr. Koenig is shaping the budget, to educate and poll existing workers to provide an idea if there is enough critical mass to make the opt-out incentive work. Mr. Slavin noted that he was not asking for a commitment from employees at this time. He stated that the incentive program may not be worth it, for example, if only two (2) additional employees opted out, since this could create a net loss for the City. In response, Mr. Koenig had no objection to doing an internal survey that would poll those employees who were willing to answer. He stated that the incentive could be put into the budget as a draft line item to allow further discussion. Mr. Slavin indicated that another option would be to extend the incentive to new employees, so that the existing employee base would not have to be addressed, which may cause confusion. He was unsure if current employees want the incentive or not, noting that they may have already chosen their health insurance. Mr. Slavin suggested that if the results of the employee poll indicate that they are not really interested, the incentive could be implemented with a day-forward approach. Mr. Koenig expressed concern, from a union standpoint, that if the incentive was out there it would become part of union negotiation discussions. Responding, Mr. Slavin expressed his hope that this would not be the case, noting that the incentive may fit some people’s situations exactly but would not fit those of others. Mr. Koenig reminded members that the health care market was changing rapidly. He felt that the incentive program may be a useful tool for the City, but he could not guarantee it at the moment. Mr. Slavin noted that someone who opts out of the City’s health care coverage can re-enroll during that coverage year if they experience an involuntary loss of coverage, and he felt that was a kind and decent thing. Mr. Neil questioned at what point an employee could state that they had lost their coverage and wanted to opt back in the City’s health care coverage. Responding, Mr. Koenig explained that if an employee experiences a life event that meets the criteria, they could opt back in at that point during the year. He noted that there is also an annual election when there is essentially a renewal of the policy. Mr. Koenig stated that it is possible for an employee to opt out for one (1) to three (3) years and then decide to opt in at the appropriate time.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 10 In response to Mr. Neil regarding the effect of an opt-out incentive on retirees, Mr. Koenig stated that staff did not make a recommendation regarding retirees. Mr. Hare stated that he was not opposed to having research done; however, he noted that most employers today will not cover health insurance for an employee’s spouse if the spouse works somewhere where they can get insurance. He did not believe that $200 would be enough incentive for someone to opt out unless they are retired from the military or the State, because insurance cannot be bought for $200 per month. Responding, Mr. Koenig agreed, stating that the incentive would have to be higher than $200 to get significant movement on this issue. He indicated that his recommendation at this point was to start at a $200 incentive level. Mr. Hare believed that $400 would still not be enough to buy insurance. In response, Mr. Koenig believed that $400 would start to look attractive to some people. Mr. Hare noted that the proposal indicated that an employee must state that they have insurance in order to opt out. He felt that, except for the nine (9) employees who already have insurance, $400 would not buy insurance. Mr. Slavin believed that there were some individuals who have double insurance. He stated that he knows people who get insurance from their employer and are glad to pay to have a secondary policy. Mr. Slavin felt that it was possible that the City could capitalize on this, noting that the incentive could make it more attractive for employees to take family coverage from their spouse’s plan. He believed that the incentive would target these individuals but noted that they would have to be non- State employees. Mr. Koenig recalled that when the City went to 15% cost sharing for health care, several employees were essentially double covered and they discontinued the City’s insurance once there was a cost for double coverage. Mr. Koenig reiterated that it would be difficult to determine ahead of time how many employees would opt out. Mr. Slavin felt that if an incentive was implemented, Council should be careful to implement it for a one-year trial period to see what the data shows and if it is returning the City’s investment. Mr. Slavin moved to recommend instructing the City Manager to further develop a proposal for an incentive program for the opt-out insurance for the FY18 budget negotiations, and to poll existing City workers to gauge their level of interest. The motion was seconded by Mr. Cole. Mr. Shevock asked if Mr. Koenig would be pursuing a $200, $300, or $400 rate. Responding, Mr. Koenig stated that staff recommended $200. The motion to recommend instructing the City Manager to further develop a proposal for an incentive program for opting out of health insurance for the FY18 budget negotiations, and to poll existing City workers to gauge their level of interest carried, with Mr. Anderson voting no.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 11 Fund to Combat Violent Crime - FY-2017 Grant Mr. Scott Koenig, City Manager, advised members that the Fund to Combat Violent Crime Program is a recurring grant program managed by the Department of Safety and Homeland Security for use by local law enforcement agencies in connection with initiatives to combat violent felonies pursuant to Section 4201(c) of Title 11 of the Delaware Code. He stated that the first increment of funding was released during FY13. Mr. Koenig advised that this year’s $97,320 allocation of funds was much higher than FY16, which was funded at $64,050.39. He indicated that, as a result of this, not enough funds were budgeted in the FY17 grant budget for the total amount of the grant, so a budget adjustment would be needed to cover the unbudgeted portion in the amount of $17,400. Mr. Koenig stated that the Police Department was requesting approval to use its grant allocation from this program. He informed members that funds were requested to fund the third-year cost in the amount of $26,320 of the five-year Taser weapons upgrade program for all officers’ Tasers and purchase tactical rifles for patrol vehicles at a cost of $52,000, two (2) Unmanned Aerial Vehicles (UAVs) and the parts and training needed for them for $12,000, wrestling mats for use during training for police officers in ground fighting skills at a cost of $5,000, and training/public information materials for victims of violent crimes for $2,000. Mr. Koenig noted that the Police Department had submitted a Grant Application and Analysis Form. Staff recommended approval of the grant and intended purchases. In response to Mr. Anderson regarding the purpose of the drones, Mayor Christiansen explained that the Police Department found that they could use drones in such instances as hostage standoffs and to determine if subjects have gone into areas that police officers or dogs cannot readily get into without putting them in harm’s way. He stated that drones would have quite a few tactical advantages and could be used in the same way a helicopter is used, without having to disturb an entire community. Mayor Christiansen advised that drones would be used for the safety of police officers as well as the citizens in the community and are very effective. Mr. Sudler asked if research had done to determine the success rate in using drones in surrounding cities. Responding, Mr. Hosfelt informed members that the use of drones is relatively new in law enforcement and public safety and is being pushed by Homeland Security. He indicated that learning about drones is an ongoing process. Mr. Hosfelt noted that drones could be used for traffic control in the City with regard to major events. He stated that Officer Christopher Hermance would lead this unit at the Police Department. Mr. Hosfelt indicated that Officer Hermance was working hand in hand with officials from the Delaware Department of Transportation (DelDOT) who had been a big part of writing the newly formed State law that passed this year and was signed by Governor Jack Markell regarding the appropriate use of drones and unmanned vehicles. In response to Mr. Sudler regarding research in surrounding areas, Mayor Christiansen indicated that they had done preliminary research on the success of drones. Responding to Mr. Sudler regarding an example of a nearby city that had adopted and used this concept, Mayor Christiansen indicated that they could get that information. Mr. Koenig stated that

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 12 he did not have that information tonight but could have it by the time the report is considered by Council. Responding to Mr. Anderson regarding the law that outlines appropriate use, Mayor Christiansen offered to obtain that information, explaining that a policy was in place and the law was signed within the last month or 45 days by Governor Markell (Attachment #2). Mr. Anderson felt that there were benefits to the use of drones but expressed privacy concerns. He stated that drones with cameras could fly low enough to violate privacy by seeing in windows and the like. Mr. Neil moved to recommend approval of the grant and intended purchases, as recommended by staff. The motion was seconded by Mr. Shevock and carried, with Mr. Anderson voting no. Equal Employment Opportunity (EEO) Briefing During the Council Committee of the Whole/Legislative Finance, and Administration Committee meeting of September 27, 2016, members considered Designing and Expanding Recruitment for City Committees, Commissions, and Boards. During that discussion, Mr. Slavin informed members that he, Mr. Scott Koenig, City Manager, and Mrs. Kim Hawkins, Human Resources (HR) Director had discussed the City’s Equal Employment Opportunity (EEO) policies. Mr. Slavin advised that he had asked Mrs. Hawkins to prepare a full briefing on what the City’s policy is, what its goals are, where the City is vis-a-vis those goals, and what strategies are in place with recruitment and hiring. Mr. Scott Koenig advised members that in recent months, several members of Council had inquired about the City’s posture and position in regard to EEO and what type of information is made available in this regard. He reminded members that Council President Slavin had inquired about the City’s EEO statement, and Mr. Koenig stated that an EEO statement had now been added to the HR section on the new City website. He indicated that the City was transitioning to its new website and a more appropriate position for this statement may be found in the future after people visit the website and understand the functionality of it. Mr. Koenig reminded members that the City has approximately 360 full-time employees, a number of additional part-time employees, Council members, and members of boards and commissions. He stated that labor expenses were approximately $35M - $36M. Mr. Koenig remarked that the workforce is significant, noting that almost nothing happens inside the City of Dover without a human touch, and the City’s human capital is its number one asset. Mr. Koenig stated his belief that a number of improvements had been made in recent years to encourage people to come and work for the City, train the City’s workforce, offer opportunities, and encourage everyone to participate. Mrs. Hawkins thanked Council for bringing this matter forward, stating that this required the HR Department to do an audit of their recruiting and reporting efforts. She explained that from that staff had learned that there were some areas for improvement. Mrs. Hawkins advised that staff would be making great strides in the next 60 days to do a full audit of staffing, categorize employees correctly according to Equal Employment Opportunity Commission (EEOC) guidelines, and implement this in the City’s ADP payroll software. She stated that staff could then generate reports and look at information at a deeper level than was currently being done.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 13 Mrs. Hawkins explained that in 2011, a Minority Recruitment Committee was formed, led by Dr. Bobby Jones. This Committee presented several recommendations at the beginning of 2012 that dealt with improving employee morale, upward mobility and career ladders, enhanced technology for the City’s image in recruiting, and internship for high school and college students. Mrs. Hawkins offered to provide the Minority Recruitment Committee’s recommendations to members. (City Clerk’s Office Note: During their Regular meeting of February 13, 2012, Council accepted the Legislative, Finance, and Administration Committee’s recommendation that the Minority Recruitment Committee (MRC) Report (Attachment #3) be referred to staff for a report back to the Committee within 60 days. During their Annual meeting of May 14, 2012, Council accepted the Implementation Plan for the Minority Recruitment Committee Recommendations (Attachment #4), as recommended by the Legislative, Finance, and Administration Committee.) Mrs. Hawkins stated that staff would be revisiting this information to see what could be done to implement these recommendations. Mrs. Hawkins informed members that the HR Department does not recruit for police officers, but offered to relay any specific questions that members may have in this regard to Police Chief Paul Bernat. Referring to page 3 of her Equal Employment Opportunity (EEO) Briefing memorandum dated October 16, 2016 and the supporting documents, Mrs. Hawkins noted that Article IV - Equal Employment Opportunity and Affirmative Action of the City of Dover Personnel Policy was approved by Council in 2004. Referring to page 5, Section 4 - Responsibilities for Implementation, B - Human Relations Commission, Mrs. Hawkins stated her recollection that the language in the policy had been forwarded to the Dover Human Relations Commission (DHRC) for their review and input. She reiterated that HR staff now had an opportunity to review the policy on a deeper level than had been done in the past and act upon it. In regard to page 6, Equal Opportunity Reporting, Mrs. Hawkins indicated that she had been asked to present information regarding the City’s last three (3) EEO report filings. She expressed concerns regarding discrepancies in the data. For example, Mrs. Hawkins indicated that one (1) report stated that 15 employees were hired; however, a spreadsheet that she maintains reflected that 30 employees were hired. She noted that these discrepancies must be addressed. In response to Mr. Slavin, Mrs. Hawkins stated that the EEO reports are required to be filed on behalf of the City every other year and are filed in odd years. She explained that the next filing would be due on June 30, 2017. Mr. Slavin noted that the memorandum stated that “the report for 2013 was unavailable for review” and questioned why it was not available. Responding, Mrs. Hawkins stated that staff did not have a copy of this report but had been able to secure one from the EEOC. Referring to page 6, Recruitments and Hires, Mrs. Hawkins explained that Facebook and the City’s website are used heavily to advertise job announcements. She noted that staff had discontinued advertising through the local media, including The Dover Post and The Delaware State News due to budget cuts. Mrs. Hawkins advised that individuals in the City’s organization had encouraged HR to return to advertising through print media, and they would be looking to do this in the FY 18 budget.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 14 Mr. Slavin noted that each job announcement is mailed to seven (7) colleges, two (2) religious affiliated organizations, and three (3) community organizations and asked that they be identified. Responding, Mrs. Hawkins advised that those who receive announcements include Salisbury State University; Delaware Technical and Community College in Dover; Bible Way Temple Church on Kirkwood Street; Lincoln University; Wilmington University; the Dover Interfaith Mission for Housing; Mount Zion AME Church on Queen Street; Cheyney University of Pennsylvania; the Latin America Community Center in Wilmington; Coppin State University; the University of the District of Columbia; and Mr. Ken Abraham. Mr. Slavin inquired if staff had been able to correlate if any of these locations were producing any measurable results. In response, Mrs. Hawkins indicated that this information is requested on the last page of the City’s employment application; however, this is voluntary information that is most often left blank. Mr. Slavin asked if it could be surmised where candidates are coming from and if there were candidates from Cheyney University of Pennsylvania. Responding, Mrs. Hawkins stated that she did not have the data to support that. Mr. Sudler questioned why Delaware State University was not on the list since it is in Dover, and what process was used to determine which institutions were placed on the list for solicitations. Responding, Mrs. Hawkins stated that there had been changes in staff in the HR Department in 2011 and 2012. She advised that staff was able to find a paper copy of the addresses that the Department was mailing job postings to, and there were approximately three (3) pages of addresses. Mrs. Hawkins stated that sometime between 2011 - 2012 and today, it had been reduced to the current number. She advised that Mr. Sudler’s query about Delaware State University was an excellent question and stated that she had no response, other than that they will be added. Mrs. Hawkins noted that she was also very alarmed that the National Association for the Advancement of Colored People (NAACP) was not on the list and that they would be added. She advised that the HR Department was doing a full review of this, explaining that, where they see deficiencies, she has asked staff to start Googling the internet to determine if there are community centers, etc., within the Dover community and Kent County where information could be distributed. Mr. Sudler suggested that the Solid Rock communities be added. Mayor Christiansen noted that there are a number of retired military personnel from Dover Air Force Base (DAFB) and asked if contact is made with any of the veterans organizations or with DAFB personnel who are separating. He indicated that those leaving the military have a great work ethic and are a diverse population. Mayor Christiansen stated that he found it unconscionable that Delaware State University was missed totally since it is a school that is right in the City’s district. He indicated that it was blatant that someone overlooked a school that is right in the City’s backyard and provides highly-educated, highly-qualified people that could fill positions in the City of Dover. Mayor Christiansen expressed his hope that this would be remedied. Mrs. Hawkins noted that Wesley College was also not on the list. She agreed wholeheartedly with the Mayor and stated that this is why she had expressed thanks for bringing this matter to the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 15 Department’s attention. Mrs. Hawkins stated that she does not like to look to the past but to the future and reiterated that the list would be expanding. She stated that veterans organizations had not been contacted; however, the Dover Public Library was asked to hire two (2) part-time employees for the passport program and she had direct contact with a woman who assists veterans with recruiting efforts. Mrs. Hawkins assured members that they would be added to the list and personally reached out to for the passport program. She stated that she would be glad to stop by tomorrow to obtain any personal contacts that the Mayor may have in this regard. Mr. Anderson recommended adding the Employer Support of the Guard and Reserve (ESGR), noting that it is usually a very good source with a very qualified and diverse population. He expressed confusion regarding affirmative action, noting one (1) page of the document reviewed indicated that the City had no Affirmative Action Plan, yet Article IV of the Personnel Policy included an Equal Employment Opportunity and Affirmative Action section. Responding, Mrs. Hawkins advised that, to her knowledge, there was no City of Dover affirmative action plan; however, there was a statement about affirmative action in the Personnel Policy. She stated that if there was a directive from Council, staff would address an affirmative action plan. Mr. Anderson asked if EEOC filings are used for the EEO report and if there is anything that has the City’s overall recruitment goals and directives. Responding, Mrs. Hawkins advised that the EEOC has a specific form with a standard format that is completed by government agencies. She explained that staff is broken down into eight (8) categories, and there is also a breakdown of gender, race, and salary range. Mrs. Hawkins stated that there are not specific goals in regard to recruiting. Referring to page 7 of the memorandum and supporting documents from Mrs. Hawkins, Mr. Neil noted that the statistical material indicated that the City did not have a lot of hires. He stated that recruitments decreased from 31 in 2014 to 30 in 2015 and 29 in 2016. Mr. Neil indicated that the number of applicants dropped between 2014 and 2016 and the number applicants with a Dover address also decreased during this time. He was unsure if this was because of recruitment or how the City had been advertising those positions. Mr. Neil pointed out that there were 31 open positions in 2014 with over 1,000 applicants; however, in 2016 there were 29 recruitments and only 558 applicants. He also indicated that the percentages of female and male applicants had switched, noting that this could be the result of the appeal of the jobs being advertised. He found the statistics very interesting but was unsure what story they really told. In regard to the recruitments, Mrs. Hawkins stated that the number of recruitments in 2014 through 2016 was quite substantial for what their staff was doing, noting that this reflected almost a 10% turnover being experienced in the organization, which was approximately (2) hires per month. She stated that, in the view of HR, recruitment was extensive and consumed approximately 90% of one (1) staff member’s time. Mrs. Hawkins explained that an administrative assistant position was recruited in 2014, which typically results in female applicants, and that was the reason for the spike. Mr. Neil reiterated that applicants from non-Dover addresses were much higher in 2016 than in the other two (2) years reflected. There were approximately 1,000 applicants from outside Dover in 2014, 444 in 2015, and 558 in 2016. Mr. Neil expected that there would be more people from Dover during that period of time due to the unemployment; however, he felt that the statistics could be

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 16 related to the jobs that were being recruited for. He found it interesting to see how the pattern rises and falls. Mrs. Hawkins stated that when she and Mr. Koenig were reviewing the numbers, she indicated the need to not just look at a chart but to see what is behind the chart. She commented that positions may or may not be highly qualified positions that require a high skill set. Mrs. Hawkins pointed out that when hiring a city manager there would not be a flood of applications; however, when recruiting for an administrative assistant, applicants are very abundant. She stated that she wished she had a magic ball when recruiting in order to find all the great candidates. Mrs. Hawkins informed members that employees job hop in the current market. She expressed the need to prove to the community that the City is an organization of choice, and she felt that the City’s benefit package meets this need. Mrs. Hawkins advised members that staff has heard from some individuals that the City’s salaries are not in line with the market, and it is often indicated that people will travel an hour north to Wilmington or a little further to Philadelphia and basically double their salary. She informed members that a staff member in her office is from the Philadelphia area and frequently reminds them of this salary difference, although some of the City’s positions pay quite a bit more than the private market. Mrs. Hawkins indicated that staff tries to convey the total compensation and the value of the City’s health insurance and pension plans. She noted that there have been rumblings that the closure of the defined benefit pension plan in 2009 and the change to offering only a 401 plan is sometimes a deterrent, since people often think that they will have a defined benefit plan if they come to a government organization. However, Mrs. Hawkins noted that two (2) individuals were recently recruited from the State of Delaware and the City was paying them more than they earned at the State, however, they forfeited their defined benefit pension plan for a 401 with the City. Mrs. Hawkins stated that there are different generations in the City’s workforce. She indicated that the older generation typically prefers the defined benefit plan, while the younger generation are job hoppers, who will go where the money is. Mrs. Hawkins explained that this relates to retention, noting that after employees are brought onboard, there is a desire to retain them. She stated that if the City invests in training employees, it is desired that this training stays with the City, and this is particularly true in the Police Department and for the line crew. Mr. Sudler asked how HR defines minority applicants. Responding, Mrs. Hawkins indicated that they would use the definitions in the EEO report. Mr. Sudler questioned if white women would be considered minorities. Responding, Mrs. Hawkins stated that they would not be considered minorities for this report. She explained that the EEO report is broken down by gender and then by race; therefore, there are two (2) categories and staff would classify everyone by gender and classify everyone by race. Mr. Sudler asked if Mrs. Hawkins was aware that Caucasians are considered minorities. Responding, Mrs. Hawkins stated that she would have to research that. Mr. Sudler questioned if HR notifies applicants who are not qualified for jobs and how long this takes once applicants have applied. In response, Mrs. Hawkins explained that when applications or resumes are received, HR puts them into its software system, and every applicant receives a letter acknowledging receipt of their application or their resume. She stated that applicants are advised

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 17 in the letter that if the City wishes to further the conversation, they will be called. Mrs. Hawkins stated that the time frame cannot be defined, noting that each department has their own pace that depends on how eager the department head or department is to fill the position. Mr. Sudler stated that someone had told him that they had applied over six (6) months ago and had yet to hear back. Responding, Mrs. Hawkins advised that she would be happy to look into the matter, stating that this was not good communication for staff. Mr. Slavin stated that Mrs. Hawkins had mentioned that an audit of the HR office was being conducted and asked what was involved. In response, Mrs. Hawkins stated that the HR office was conducting an audit of every employee and placing them in the correct EEO categories. Mr. Slavin asked if this was an audit or something that should have been done. Responding, Mrs. Hawkins stated that it should have been done. Mr. Slavin stated that he would not characterize this as an audit, stating that when he heard the word “audit” he assumed that an objective third party was coming in to look at some of the practices that members were now hearing about. He indicated that he had a range of reactions to what he was hearing, stating that he did not believe he had heard everything. Mr. Slavin stated that he was deeply concerned. He advised that this matter was originally triggered because when he went to the City’s website to look for the EEO and affirmative action statements, it said “under construction.” He stated that he thought it was offensive to the people of Dover that the City had not taken the time to post something as simple and easy as this. Mr. Slavin stated that he was also saddened and alarmed, and was not grandstanding about this. Referring to Mrs. Hawkins’ comment that she did not like to look at the past but to the future, Mr. Slavin stated that part of the problem was that the City had been criticized in the recent past by the minority community time and again about its hiring practices. He indicated that the City should not be surprised by the results that were engendered, stating that what was received was because of what was done. Mr. Slavin expressed his opinion that what was done was not a very thorough or complete job of attempting to manage the issue of the complexion of the City’s workforce as it relates to the population being drawn from. Mr. Slavin stated that page 14, Exhibit C, City of Dover - October 2016, Part-Time New Hires, 1/2/2012 - 10/16/2016, provided a four-year history of part-time new hires which reflected 24 part- time new hires in a four-year period. He noted that four (4) of those new hires were African Americans, which reflected a percentage of 16.67%, and the population of African Americans in Dover is 42.2%. In reference to page 15, Exhibit D, City of Dover - October 2016, Full-Time New Hires, 1/2/2012 - 10/16/2016, Mr. Slavin indicated that there were 103 full-time new hires during the four-year period, 11 of whom were African American, which reflected a rate of 10.68%. Referring to page 18, Exhibit F, City of Dover - October 2016, Gender & Race by Department for all Full-time and Part-time Employees, he stated that the result of all the practices in place was that there were 381 employees, 47 of whom are African American, which is 12.34% for a City whose population is 42.2% African American. Mr. Slavin stated that his interpretation was that over four (4) years, this issue had not been managed at all, and nothing had been done to move the needle and make the City’s workforce reflective of what it should be. He stated that these were not questions for now; however, he expressed his belief that there would be a lot of follow-up regarding this issue. Mr. Slavin stated that the process of recruitment was part of this, as well as how the City

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 18 interviews and puts together interview panels, and the kind of diversity training and awareness being provided to employees throughout the year. He indicated that the City’s retention rate for minorities was also an issue, noting that the information regarding retention of minorities after being hired was not available in the numbers. Mr. Slavin stated that this was not an issue that he would be taking off the front burner. Mr. Anderson thanked Mr. Slavin for his remarks and stated that he agreed with him 100%. He stated that it seemed that another minority was being overlooked, noting that Dover citizens were also a minority group in the City’s workforce. He indicated that he had no issue with a broad base; however, he was curious if the number of citizens hired could be artificially skewed by the City’s not recruiting in the local community through the universities, the Dover Air Force Base, and the newspapers. Mr. Anderson also noted that he had not heard about the State’s job link and asked if the City was part of that. He advised that this is a job link that the State puts together and promotes online with all of their programs in the Department of Labor. In response, Mrs. Hawkins stated that she would look into it and follow up with Mr. Anderson. Mr. Anderson asked if the City uses any of the big job boards such as CareerBuilder, Indeed, or GovJobs. In response, Mrs. Hawkins stated that those sources would only be utilized for higher-level or hard-to-fill positions. She noted that the City also utilizes professional organizations, such as the American Public Works Association, American Public Power Association, Library Association, and Planning Association, as well as professional websites and job boards for higher-level or hard-to-fill positions when necessary. Mr. Hare stated that he has a HR background, and he stated that whenever his organization advertised positions, they would develop a breakdown for each position, including the number of applications received and the number of male and female applicants, as well as information about who was hired. He explained that there may be jobs for which no minorities apply. Mr. Hare suggested having this type of base to keep a record of who did and did not apply for all positions advertised, noting that this is a lot easier to keep than it was 20 years ago. Responding, Mrs. Hawkins stated that this information is captured on the HR Department’s monthly report. Study of City's Current Recruitment/Hiring Processes (Request of Councilman Lewis) The Committee deferred this item until the next meeting. Proposed Ordinance #2016-21 Amending Chapter 2 - Administration, Chapter 22 - Buildings and Building Regulations, and Chapter 46 - Fire Prevention and Protection by Removing the Annual Appointment of the City Clerk, Building Inspector, and Fire Marshal (Deferred by the Committee Chair during the meeting of October 11, 2016) The Committee deferred this item until the next meeting. Proposed Ordinance - #2016-22 Amending Chapter 54 - Health and Sanitation, Article I - In General, Section 54-4 - Smoking Regulations and Appendix F - Fees and Fines (Deferred by the Committee Chair during the meeting of October 11, 2016) During their Regular Meeting of August 8, 2016, Council considered a Proposal for Dover Public Library to Adopt a Smoke-Free Policy. Members accepted the Legislative, Finance, and

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 19 Administration Committee’s recommendation to authorize the City Manager to implement a smoke-free policy on the campus and grounds of the Dover Public Library, as amended to include all parks and recs facilities and within 25 feet of City buildings. Mr. Scott Koenig, City Manager, reviewed Proposed Ordinance #2016-22, explaining that it would amend a portion of the City’s smoking regulations. Referring to Appendix F - Fees and Fines, he advised members that the current language states that penalties are “Not to exceed $25.00; each day such violation continues shall constitute a separate offense.” Mr. Koenig stated that he believed that the State has a $100 fee for the first violation and not less than $250 for additional violations. He advised members that increasing the City’s fine would require staff to adjust the fee table, which was not part of the staff proposal. Mr. Koenig noted that the State’s fines were significantly higher than those currently included in Appendix F - Fees and Fines. Mr. Koenig stated that there had been questions about who would enforce the ordinance, noting that Mr. Kirby Hudson, Assistant City Manager, had met with Councilman Lewis in this regard. Mr. Koenig indicated that staff’s position was that it would be enforced by the Police Department, and police officers and cadets would have the authority to write tickets for this type of violation. He explained that it was not intended for Code Enforcement staff, the Fire Marshal’s Office, or the inspectors associated with those offices to be the persons that would write these violations. Mr. Koenig believed that the minor changes proposed to the language in the ordinance would allow the Dover Police Department and the cadets to enforce the smoking ban on City property. Mr. Sudler suggested that Code Enforcement staff be included as agents to enforce the ordinance, since they ride around quite often and inspect units throughout the City. He also suggested following the State penalty, at least the $100 fee. He was unsure if it should be $250 for additional offenses, stating that the fees should perhaps be $100 for the first offense and $100 for every additional offense. Mr. Slavin moved to recommend adoption of Proposed Ordinance #2016-22. The motion was seconded by Mr. Hosfelt and carried, with Mr. Anderson voting no. Mr. Shevock questioned how City property would be posted for no smoking. Responding, Mr. Koenig indicated that Mr. Hudson had been working with the American Lung Association to obtain signs that meet the guidelines of the City’s grant application. He noted that the City was in receipt of a $12,000 grant, with a caveat that the City must put a significant amount of language related to the American Lung Association on the signs. Mr. Koenig indicated that he had not seen the latest size for the signs; however, the original intent was 12 x 18 inches. Mr. Hudson confirmed that the size would be 12 x 18 inches. Mr. Koenig stated that staff was prepared to place the sign order but wanted to make sure that the ordinance was further along in the approval process before placing a $12,000 sign order. He indicated that the sign would reference Section 54-4 of the Code. He noted that it did not list the dollar amount of the violation, which would be part of Appendix F. Mr. Koenig noted that the sign had been reviewed by the Police Department in regard to enforcement. He stated that staff would

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 25, 2016 PAGE 20 obtain a final sign-off from the American Lung Association for the grant approval and would then have signs fabricated and the property posted, noting that this would happen over time. Mr. Hudson stated that below the Code reference, the signs would say, “Penalties will apply.” He explained that anyone looking at it would know there is a penalty if they are caught. Proposed Charter Amendments - Removal of Annual Appointment Requirement for the City Assessor, Controller/Treasurer, City Solicitor, and Deputy City Solicitor; Gender Language Amendments; Administrative Amendments; and Typographical Corrections (Deferred by the Committee Chair during the meeting of October 11, 2016) The Committee deferred this item until the next meeting. For clarification, Mrs. Traci McDowell, City Clerk, asked if the deferred items would be considered during the Special Council Committee of the Whole meeting scheduled for October 26, 2016. Responding, Mr. Hare stated that the deferred items would be considered during the Council Committee of the Whole meeting scheduled for November 15, 2016. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting. The motion was seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 7:41 p.m. By unanimous consent, the Council Committee of the Whole meeting adjourned at 7:41 p.m. Timothy A. Slavin Council President TAS/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2016\10-25-2016 CCW.wpd Attachments Attachment #1 - Flyer - RideShare Delaware Program Attachment #2 - House Bill No. 195, relating to unmanned aircraft systems Attachment #3 - Minority Recruitment Committee (MRC) Report Attachment #4 - Implementation Plan for the Minority Recruitment Committee Recommendations

ATTACHMENT #1 Council Committee of the Whole Meeting of 10/25/2016 Looking to SAVE money on your commute to work? Register for FREE with RideShare Delaware today to find carpool partners, get transit information, earn rewards and so much more! 1. Register with an outreach coordinator. 2. Instantly request & contact carpool matches. 3. Receive RideShare Delaware’s newsletter and find out how to be rewarded for clean commuting to work. 4. Log your miles and see how much money you save! RIDEMATCHING LOG & EARN PARK AND RIDES GRH On the RideShare Use the online Find Park and Ride lots to Don’t get stuck at work! Delaware website, users commute calendar to meet your match and also Receive a FREE ride can instantly find carpool track your commutes learn real-time traffic for home for qualified partners for free! and earn rewards! your trip to work! emergencies a year.

ATTACHMENT #2 Council Committee of the Whole Meeting of 10/25/2016 SPONSOR: Rep. Mitchell & Sen. Ennis Rep. Schwartzkopf HOUSE OF REPRESENTATIVES 148th GENERAL ASSEMBLY HOUSE BILL NO. 195 AN ACT TO AMEND TITLE 11 OF THE DELAWARE CODE RELATING TO UNMANNED AIRCRAFT SYSTEMS. BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF DELAWARE: 1 Section 1. Amend Title 11 of the Delaware Code by making deletions as shown by strike through and insertions as 2 shown by underline as follows: 3 § 1480. Unlawful use of an unmanned aircraft system; unclassified misdemeanor; class A misdemeanor; class G 4 felony 5 (a) Definitions. – The following terms shall have the following meaning as used in this section. 6 (1) “unmanned aircraft system” means a powered, aerial vehicle that: 7 1. Does not carry a human operator; 8 2. Uses aerodynamic forces to provide vehicle lift; 9 3. Can fly autonomously or be piloted remotely; and 10 4. Can be expendable or recoverable. 11 (2) “Critical infrastructure” means petroleum refineries, petroleum storage facilities, chemical storage 12 facilities, chemical manufacturing facilities, power plants, electric generation facilities, military facilities, 13 commercial port and harbor facilities, rail yard facilities, drinking water treatment and/or storage facilities, 14 government buildings and public safety buildings and/or facilities. 15 (b) No person shall operate, direct, or program an unmanned aircraft system to fly over any sporting event, 16 concert, automobile race, festival or event at which more than 5000 people are in attendance, or critical infrastructure in the 17 State of Delaware. However, this subsection shall not apply to an unmanned aircraft system used for law enforcement 18 purposes and an unmanned aircraft system flying over property where written permission has been granted by the property 19 owner. 20 (c) Unlawful use of an unmanned aircraft system is an unclassified misdemeanor for a first offense and a class A 21 misdemeanor for a second or subsequent offense unless an injury to a person occurs as a result of a violation of this section 22 or property damage occurs as a result of a violation of this section in which case unlawful use of an unmanned aircraft 23 system is a class G felony. Page 1 of 2 LC : WGB : RAY Released: 06/16/2015 01:50 PM 1901480934

SYNOPSIS This bill creates the crime of unlawful use of an unmanned aircraft system. The bill prohibits unmanned aircraft systems from flying over sporting events, concerts, automobile races, festivals, and events at which more than 5000 people are in attendance and critical infrastructure in the State of Delaware. The penalty for the crime is an unclassified misdemeanor for a first offense and a class A misdemeanor for a second or subsequent offense unless injury occurs to a person or property damage occurs as a result of a violation in which case it is a Class G. Felony. Page 2 of 2 LC : WGB : RAY Released: 06/16/2015 01:50 PM 1901480934

ATTACHMENT #3 Council Committee of the Whole Meeting of 10/25/2016 September 29, 2011 Dr. William McGlumphy, Chair Legislative and Finance Committee Dover City Council Dover, Delaware v1<1:r. Scott Koenig Acting Manager City of Dover Dover, Delaware Gentlemen: The Minority Recruitment Committee (MRC) was commissioned by Mr. Anthony DePrima, former City Manager to develop recommendations to improve minority hiring with the City. The first meeting of the Committee was held on February 17, 2011. Mr. DePrima provided the MRC with a working document that included recommendations brought forward earlier by a Minority Recruiting Focus Group. (Exhibit A). The attached report reflects the result of deliberations and recommendations, addressing the outlined purpose of the Committee. While Priority# 1 (Current Employee Morale) is not directly related to recruitment, members of the committee felt strongly that it was germane to the issue and must be addressed before they were willing to move forward. The Minority Recruitment Committee completed its work August 23, 2011. Sincere thanks are extended to Ms. Kim Hawkins for speaking with the group and providing information about employment with the City. Recommendations, addressing four (4) major areas are hereby submitted on behalf of the Minority Recruitment Committee. Sincerely, Bobby C. Jones, .D~ Chair, Minority Recruiting Committee Member, Legislative and Finance Committee

September 29,2011 MINORITY RECRUITING COMMITTEE Priority # 1: Employee Morale Rationale: The prevailing low moral among employees should be addressed before new employees are actively recruited. Recommendations: 1. Implement mandatory structured training for all employees, including supervisors, managers, others who supervise members of the Bargaining Units. Suggested training topics are Effective Communication Skills, Harassment Prevention (verbal, sexual, etc.), Diversity and Employee Evaluations. 2. Implement a published document outlining procedures for hearing non-bargaining employee grievances. 3. Develop consistent training materials for all employees. Outside training materials should be considered and adapted to the City's needs. 4. Implement an on-going program of activities/communications for all employees to facilitate a sense of pride and satisfaction. For example, holiday city-wide events, in-house newsletter, focusing on staff and their accomplishments. Such activities are very low cost or no cost. Priority #2: Upward Mobility/ Career Ladder Rationale: The percentage of minorities employed by the City does not mirror either the percentage of city employees or the minority population in thG. City. (Exhibit B, Paragraph 1 provided by K. Burns and Exhibit C, provided by K. Hawkins). 1. Implement a "Mentoring" Program to identify employees who may wish to move up the career ladder within the City. 2. Guidelines relative to goals and eligibility should be developed and made available to all employees, via website, newsletter, bulletin boards, handbooks, etc. 3. Develop strategies to recruit minorities for professional positions.

Page2 September 29, 2011 Minority Recruitment Final Report Priority# 3 Enhanced Technology for City Image and Recruitment Rationale: To attract quality prospective employees, the city's website must be enhanced provide information that is inviting and clearly addresses such topics as Recruitment, Employee Benefits, Commitment to Diversity, and Departmental Goals/ Responsibilities. Recommendations: 1. The City's website should be enhanced to convey pertinent information that may be of interest to a prospective employee. 2. The City should have links that will give specific information about the Departments. 3. There should be a standard format for information representing departments. Priority #4: Internship for high school and college students. Rationale: Provide a well-defined one or two day experience for students who may be thinking of a career in municipal government. A special effort would be made to recruit minority students, including Blacks, Hispanics, and women. Criteria for participation would be jointly developed by the schools and the City.

Minority Recruiting Comrnittee *DRAFT* Purpose: The purpose of a Minority Recruiting Committee is to 1) implement several recommendations that were brought up during the session held with minority and female employees, 2) attend community events to promote commitment to fair hiring 3) develop new ideas to improve minority hiring that may arise from the group. The list below is the recommendati,ons brought forward that the initial Minority Recruiting Focus Group: >- Develop a mentorship/internship program for students and unemployed persons. Suggested names would be "First Step Program" or "City Academy". )o.> Visit local graduating classes to discuss employment opportunities and :-·"\ prepare students for employment after high school and college. / If )Was ·~ - expressed that, not only management, but also all levels of employees should go to the schools to talk with students and answer their questions. )o.> An employee expressed that minorities are not applying due to the perception in the community that the City of Dover does not hire minorities. Improve our image through community events and involvement. )o.> Develop a City organized Youth Government Day. )o.> Develop a cover to the City of Dover application with images of actual employees at work, as well as, introductory material on jobs highlights, benefits offered, etc. ~ Slideshow on the City of Dover website of employees at work. >- Develop a video advertisement with image of employees at work. Volunteers: The following employees have volunteered to participate on the Committee and/or to help with the cover of the City application: •!• Denise Roberson has been with the City for 20 years and currently works as an Account perk Ill in the Customer Service Dept -and Library Clerk I in the Library (part time). •!• Kelli Burns has been with the City of Dover Police Department for 17 years and currently hold the rank of Police Mast~,r Comoral. She is responsible for recruiting at Dover Police Department. •!• Francis Stevens has been with the City of Dover for 3 years and currently works as a Motor Equipment Operator I within the Sanitation Department of Public Services. He .orP.viously worked in the Water and Electric Departments. •!• Kerry Walker has been with the City of Dover for 2 years and currently works as a Motor Equipmen-r0oer;!'t:Or I within the Grounds Department of Public Services.

Minority Recruiting Committee *DRAFT* •:• Ron Cotton has been with the City of Dover for 19 years and currently works as a lineman 1st Class II within the Transmission and Distribution Department of Public Utilities. •!• Sharon Duca has been with the City of Dover for 7 years and currently works as Water I Wastewater Manager within Public Utilities. •!• Pattee Luppino has been with the City of Dover for 8 yP.ar:-s- 4nd currently works as Administrative Assistant for Public Utilities. •:• Tracey Harvey has been with the City of Dover for 10 years and currently works as Community Development Ma.nag~r _within the Planning and Inspections Department. •:• Alicia Rabenold-Connelly has been with the City of Dover for 6 years and currently works as a Motor Equipment Operator II within the Grounds Department of Public Services. •!• Kristen Couden has been with the City of Dover for 2 years and currently works as a Custodian I within the Facilities Maintenance Department of Central Services. She performs her duties at the Dover Police Department. •:• Curtis Scott has been with the City of Dover for 21 years and currently works as a Lineman 1st Class II withifl _tl,e Transmission and Distribution Department of Public Utilities.

Burns Kelli (Dover PO) t=rom: Utami Lisna (DEDO} [Lisna.Utami@state.de.us] mt: Thursday, April 07, 2011 3:55PM -.o: Burns Kelli (Dover PD) Cc: Saleem lshaq M.; Bach Stephen Subject: RE: Dover Kelli: ;l;iere is the information that you requested. The U.S. Census Bureau (Census 2010) provides the following information for Dover City. More detailed demographics subjects, such as gender and age group, which are necessary for the purpose of your report are not available. POPULATION Total population 36,047 100 RACE White 16,443 45.6 Black or African American 14,798 41.1 Others of One Race 1240 3.4 Two or More Races 1,204 3.3 Hispanic or Latino (of any race) ; 2,362 6.6 Source: U.S. Census Bureau, 2010 Census. I include the following estimate using DemographicsNow'*, which provides detailed demographic statistics for the City of Dover. The most current data is Spring 2010. Dover City Demographics. Spring 2010 Estimate Population, Total 37,251 Age Group Age 20-34 i' Percent to total::; 23.6% Population = 8,791 Gender % Male population = 46.60% o/o Female population= 53.40% 1

~--.(.. • -\•. I·- . lI '=--- (. . Ethnicity of City of Dover Employees March 2011 Ethnicity Number of City of Dover Employees Asian/Pacific Islander 3 Hispanic 5 Alaskan/American Indian 10 Black 43 White 314 Total Number of Employees 375 My Docs/Council Requests/Ethnicity Summary

ATTACHMENT #4 Council Committee of the Whole Meeting of 10/25/2016 City Manager’s Implementation Plan for the Minority Recruitment Committee Recommendations The Minority Recruitment Committee held a series of meetings during 2011 and concluded their work in August 2011. From the meetings held by this Committee, a series of recommendations were put forward, which were shared with the Legislative, Finance and Administration Committee in January 2012. The Committee referred the recommendations back to the City Manager for development of a plan to implement the recommendations. This action plan includes a tentative timeline and strategy for addressing the recommendations of the Minority Recruitment Committee. To ensure that the action plan measures are completed in accordance within the specified tentative timelines, a steering committee will be developed by the City Manager to include the Human Resources Director and various staff members representing multiple City departments. This steering committee will meet quarterly or as needed to ensure the actions are implemented. Priority #1: Employee Morale The Minority Recruitment Committee asserted that the low morale among City employees should be addressed prior to actively recruiting new employees. The employee morale is largely tied to the City’s budget issues and the overall stress under which the City organization functions. Four (4) recommendations were put forward by the Minority Recruitment Committee to help address employee morale. 1. Implement mandatory structured training for all employees, including supervisors, managers, others who supervise members of the Bargaining Units. Suggested training topics are Effective Communication Skills, Harassment Prevention (verbal, sexual, etc.), Diversity and Employee Evaluations. Implementation Plan: The City holds mandatory harassment and diversity training for employees. Under the recommendation, this program should be expanded. One of the concerns associated with the current training provided is that it involves a trainer “talking at” staff. An internal training committee will be developed by the City Manager to include the Human Resources Department and key staff from other departments to develop a training program that is more interactive and covers the variety of topics that will help employees build their skills to thrive in the work place. Timeline: This committee will be appointed by the City Manager in July 2012, and will be tasked with developing an interactive training program to provide quarterly training for all employees beginning in the fall of Fiscal Year 2013. 2. Implement a published document outlining procedures for hearing non-bargaining employee grievances. Implementation Plan: A grievance procedure is outlined in the Employee Handbook beginning on page 61. The procedure covers all employees and also indicates that the entire grievance procedure is 1

subject to employee labor agreements, when applicable. Changes to the City’s Employee Handbook are currently being developed by the Human Resources Director in draft form. Changes to this section can be considered with the review of the entire document. Timeline: Changes to the Employee Handbook will be presented to the Legislative, Finance, and Administration Committee on or about July 2012. 3. Develop consistent training materials for all employees. Outside training materials should be considered and adapted to the City’s needs. Implementation Plan: This will be implemented along with the training program discussed in recommendation #1. 4. Implement an on-going program of activities/communications for all employees to facilitate a sense of pride and satisfaction. For example, holiday city-wide events, in-house newsletter, focusing on staff and their accomplishments. Such activities are very low to no cost. Implementation Plan: The Employee Committee has become active again, and is focusing its efforts on planning and fundraising for a Christmas Party. The City Manager will offer support to expand the Employee Committee and encourage the Committee to plan events throughout the year. Submissions to an in-house newsletter could be part of the purview of the Employee Committee. A greater focus will be placed on city-wide lunches to provide employees the opportunity to interact between various departments. NOTE: The Employee Committee has considered disbanding due to lack of interest in participation and fundraising. Support and enthusiasm needs to come from the management level to reinvigorate the committee and improve participation. Timeline: This will be implemented continually, beginning immediately through the Employee Committee. Priority #2: Upward Mobility/Career Ladder The Minority Recruitment Committee report included the observation that the City’s workforce does not mirror the population served by the City, particularly as it relates to minorities. Based on the attachments provided to the Committee’s report, in March 2011 nearly 84 percent of the City’s workforce was white. By comparison, according to the 2010 Census, only 45.6 percent of the City’s population is white. 1. Implement a “mentoring” program to identify employees who may wish to move up the career ladder within the City. Implementation Plan: The Human Resource Department will be assigned the task of developing an internal mentoring program. Each department will be asked to identify at least one professional or management level staff person who would be interested in serving as a volunteer professional mentor. An application process would be developed for employees interested in working with a mentor to 2

develop their career skills, and employees would be matched with a mentor whose professional background generally meets their career interests. The mentoring program could involve “shadowing” the mentor as well as regular meetings to help build the mentoring relationship. Timeline: The program would be developed and mentors identified during fall 2012, with the implementation of the proposed program in spring 2013. 2. Guidelines relative to goals and eligibility should be developed and made available to all employees, via website, newsletter, bulletin boards, handbooks, etc. Implementation Plan: This will be part of the implementation of #1. 3. Develop strategies to recruit minorities for professional positions. Implementation Plan: The City of Dover currently sends send copies of all job postings for professional positions to all colleges and/or universities within the City of Dover, as well as the Historically Black Colleges in Delaware, Maryland, Pennsylvania, and New Jersey. In addition, the City reaches out to various churches and civic entities in an effort to expand the applicant pool for vacancies (Attachment A lists the various entities). The City will also approach the Delaware chapter of the NAACP for suggestions in recruiting minority applicants. Timeline: Staff will meet with the Delaware chapter of the NAACP in the summer of 2012 to develop ideas for additional ways to expand the potential applicant pool. Priority #3: Enhanced Technology for City Image and Recruitment The Minority Recruitment Committee has recommended that the City’s website be updated to improve recruitment opportunities by including information on recruitment, employee benefits, the City’s commitment to diversity, and departmental goals and responsibilities. 1. The City’s website should be enhanced to convey pertinent information that may be of interest to a prospective employee. Implementation Plan: The Human Resources Department will be assigned the task of reviewing the City’s website information relating to employment and to develop content to provide improved information about the City as an employer to prospective employees. Timeline: This review will be complete and the website content updated by October 1, 2012. This timeline may be delayed if updating the website results in substantial costs that need to be budgeted. 2. The City should have links that will give specific information about the Departments. Implementation Plan: Each Department Head will be assigned the task of reviewing the website content relating to that department and providing updates as necessary on a continual basis. 3

Timeline: Departments will be required to review and update departmental information by July 2012, with minimum quarterly reviews thereafter. This will ensure that the information remains fresh. 3. There should be a standard format for information representing departments. Implementation Plan: The City’s new website has established a standard format. Priority #4: Internship for high school and college students The Minority Recruitment Committee recommended that the City develop a well-defined internship program for high school and college students who may be interested in a career in municipal government. This program would include concerted effort to recruit African-Americans, Hispanics, and women. Implementation Plan: Beginning in fall 2012, the Human Resources Director will schedule meetings with the local colleges and high schools to assess their interest in an internship program. If there appears to be interest, the Human Resources Director will work with the City departments, colleges and high schools to outline an internship program that matches the needs of the City departments with the academic and community service goals of the participating schools. Several issues would need to be determined prior to implementation of such an internship program, including:  Will this be a paid internship program or an unpaid program?  How would students be recruited and placed?  Would students be eligible for academic credit?  What liabilities would be the city be incurring? These issues would need to be explored in working with the schools involved. It is likely that a program for high school students would be different from a program for college students. These issues would need to be worked out during the development of the program. Timeline: Staff will contact the schools in the fall of 2012. If the interest exists among the high schools and colleges in the area, an internship program could be outlined and potentially proposed for the fall of 2013 which is part of the 2013/2014 academic year. 4

Attachment A MR MICHAEL BENEFIELD DELAWARE STATE UNIVERSITY DEPT OF LABOR/STATE OF DE WORKFORCE DEVELOPMENT CENTER CAREER PLANNING & PLACEMENT DIVISION OF EMPLOYMENT SVCS DEL TECH & COMM COLLEGE 1200 N DUPONT HIGHWAY PO BOX 616 100 CAMPUS DR DOVER DE 19901 DOVER DE 19903 DOVER DE 19904 AMN & FAMILY READINESS CTR MODERN MATURITY CENTER DIVISION OF VOCATIONAL REHAB ATTN: JIM PACER ATTN: ROSEANNE SMITH ATTN: DANA BURNAM 436 MSS/DPF 1121 FORREST AVE 1114 S DUPONT HIGHWAY STE 105 263 CHAD STREET 1 5 T FLOOR DOVER DE 19904 DOVER DE 19901 DOVER AFB DE 19902 NAACP WILLIAM DAISY UNION MISSIONARY BAPTIST CHURCH ATTN: LEON LEWIS 215 PINE STREET 883 LINCOLN STREET PO BOX 133 DOVER DE 19901 DOVER DE 19901 DOVER DE 19903 DEVELOPMENT DISABILITIES COUNCIL POLYTECH HIGH SCHOOL JOHN BAGLEY JR ATTN: C WOOD, 2ND FLOOR ATTN: JERRY HURLEY 63 SPRUANCE ROAD MARGARET O'NEIL BLDG PO BOX 97 DOVER DE 19901-4062 410 FEDERAL STREET STE 2 WOODSIDE DE 19980 DOVER DE 19901 DANNY O'NEAL STACEY BRAGG GERALDINE BECKETTE CASCADE REHAB COUNSELING EMPLOYMENT SPECIALIST l 5 T STATE COMMUNITY ACTION AGENCY VILLAGE OF WINDHOVER DIVISION FOR VISUALLY IMPAIRED PO BOX 877 1306 BLATTY PLACE 13 SW FRONT STREET STE 105 GEORGETOWN DE 19947 NEWARK DE 19702 MILFORD DE 19963 PATSY WARE MARY WILT DONNA RACINE BEST TEMPS POLYTECH ADULT EDUCATION SUSSEX TECH ADULT EDUCATION 386 W NORTH STREET STE A PO BOX 102 PO BOX 351 DOVER DE 19904 WOODSIDE DE 19980 GEORGETOWN DE 19947 JOCELYN LANGREHR SOLID ROCK BAPTIST CHURCH WHATCOAT UNITED METHODIST CHURCH VETERAN'S ADMINSITRATION 113 N WEST STREET 341 SALUSBURY RD PO BOX 7344 DOVER DE 19901 DOVER DE 19904 WILMINGTON DE 19803-0344 PSYCHOTHEURAPEUTIC COMMUNITY REV CV HOLMES SERVICES ASSOCIATES CALVARY BAPTIST 236 N QUEEN STREET ATTN: SHANENA FOGAN PO BOX 1859 DOVER DE 19901 PO BOX 1797 DOVER DE 19903 DOVER DE 19903 ELKS LODGE FIRST PILGRIM BAPTIST CHURCH FIRST PILGRIM BAPTIST CHURCH PO BOX 881 161 MORGANS CHOICE ROAD 27 S CAESAR RODNEY AVENUE DOVER DE 19903 CAMDEN DE 19934 CAMDEN DE 19934 POWERHOUSE MINISTRIES INC. HOLY TRINITY CHURCH OF LIVING GOD SQUARE CLUB 115 E GLENWOOD AVENUE 425 W DIVISION ST 422 REED STREET SMYRNA DE 19977 DOVER DE 19904 DOVER DE 19901 Updated 3/6/2012

Attachment A CHEYNEY UNIVERSITY HOWARD UNIVERSITY SALISBURY STATE UNIVERSITY CENTER FOR CAREER & PROFESSIONAL CAREER SERVICES CAREER SERVICES DEVELOPMENT BURLEIGH HALL TUBMAN QUADRANGLE 1101 CAMDEN AVENUE 1837 UNIVERSITY CIRCLE STE 224B PO BOX 200 2445 FOURTH STREET NW SALISBURY MD 21801 CHEYNEY PA 19319 WASHINGTON, DC 20059 COPPIN STATE UNIVERSITY MORGAN STATE UNIVERSITY BOWIE STATE UNIVERSITY CAREER CENTER CAREER CENTER CAREER CENTER J MILLARD TAWES COLLEGE CTR 1700 E COLD SPRING LANE 14000 JERICHO PARK ROAD 2500 WEST NORTH AVENUE STE 113 BALTIMORE MD 21251 BOWIE MD 20715 BALITMORE MD 21216-3698 UNIV OF MD EASTERN SHORE LINCOLN UNIVERSITY UNIV OF THE DISTRIC OF COLUMBIA CTR FOR CAREER & PROFESSIONAL OFFICE OF CAREER SERVICES COUNSELING & CAREER DEVELOP CTR DEVELOPMENT STUDENT SERVICE CTR STE 2158 BLDG 39 STE 120 1750 BALTIMORE PIKE 11898 COLLEGE BACKBONE ROAD 4200 CONNECTICUT AVENUE NW PO BOX 179 PRINCESS ANNE MD 21853 WASHINGTON DC 2008 LINCOLN UNIVERSITY PA 19352 DR. BOBBY C. JONES 235 PEBBLE VALLEY DRIVE DOVER DE 19904 Jpdated 3/6/12

Attachment A Wilmington College University of Delaware Wesley College Career Services Center Career Services Center Career Services Center 320 N DuPont Highway 401 Academy Street 120 N State Street New Castle DE 19720-6491 Newark DE 19716 Dover DE 19901

Monthly Report September 2016 Office of City Assessor

Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Sept. 2015/2016 the Month of Sept. 2015/2016 28 $100 30 23 25 22 $66 Thousands 22 $54 $55 25 20 13 $50 $31 15 $15 10 3 1 2 2015 $1 $4 5 0 $0 2015 0 $0 2016 2016 Sept. 2015/2016 Realty First Time Buyer for the Property Sales in Dollars Month of Sept. 2015/2016 Received Prior to Recording 30 23 25 $4 $4 22 $6 $4$4 Millions Res. Non‐First $4 $2 20 13 Time Buyers $2 $0 $0 $0 2015 $0 10 Res. First Time 2016 Buyers 0 2015 2016 Major Updates July‐16 Aug ‐ 16 Sept‐ 16 Assessment Change $1,017,900 $2,589,500 $9,746,000 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 40 $6,531,100 $7,201,195 0.91 1.02 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis.

OCT 24, 2016 CITY OF DOVER PAGE: 1 09:25 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-01-36.00 18 R10 102 GRISTMILL PL 1 8 1991 2 1542 C+ AV 147,100 13-SEP-16 154,500 .95 ED05-067.01-01-71.00 18 R10 215 TOPAZ CIR 1 5 2007 2 2066 B AV 207,100 29-SEP-16 249,950 .83 ED05-067.09-02-06.01 3A R0 276 TROON RD 50,700 30-SEP-16 57,000 .89 ED05-067.11-01-36.00 10 R10 901 WOODCREST DR 1 14 1971 1 1768 C AV 154,800 20-SEP-16 167,900 .92 ED05-067.13-02-17.00 3 R10 186 CARNOUSTIE RD 1 5 1972 2 2088 C+ AV 208,500 27-SEP-16 195,000 1.07 ED05-067.18-03-27.00 17 R10 28 FREEDOM PL 1 16 1982 1 2064 C AV 146,600 29-SEP-16 125,000 1.17 ED05-067.19-03-61.00 17 R10 16 PATRIOT DR 1 3 1989 1 1787 C AV 153,800 07-SEP-16 205,000 .75 ED05-067.20-02-19.00 10 R10 321 WILLIAM ST 1 8 1949 2 960 C+ AV 109,500 30-SEP-16 84,500 1.30 ED05-068.09-01-50.00 8 R10 115 OVERLOOK PL 1 8 2006 2 2262 B VG 226,400 26-SEP-16 224,900 1.01 ED05-068.13-01-04.30 100 R50 59 CHATHAM CT 1 13 1986 2 2204 B- AV 134,900 01-SEP-16 144,500 .93 ED05-068.15-03-45.00 6 R10 1409 HOPKINS AVE 1 5 1988 2 1696 C+ AV 162,700 08-SEP-16 145,000 1.12 ED05-068.18-01-44.00 7 R10 160 GREENHILL RD 1 14 1950 1 784 C AV 89,900 19-SEP-16 120,000 .75 ED05-068.20-01-30.00 14 R10 235 THORNTON ST 1 8 2007 2 2129 C+ GD 197,800 19-SEP-16 189,000 1.05 ED05-076.03-02-04.00 14 R10 243 E SHELDRAKE CIR 1 13 2007 2 1855 C+ AV 137,500 16-SEP-16 165,000 .83 ED05-076.03-04-24.00 11 R10 224 SAXONDALE LN 1 14 2007 1 1700 B+ AV 214,000 27-SEP-16 240,000 .89 ED05-076.03-04-61.00 11 R10 440 BEUVALE LN 1 14 2007 1 1852 B+ AV 236,100 29-SEP-16 270,000 .87 ED05-076.03-05-86.00 11 R10 35 WELLINGTON AVE 1 2016 2 3004 B- AV 251,700 26-SEP-16 280,725 .90 ED05-076.03-05-89.00 11 R10 47 WELLINGTON AVE 1 2016 2 2556 B+ AV 267,400 23-SEP-16 309,900 .86 ED05-076.05-04-01.119 102 R50 97 PAR HAVEN DR 1 20 1978 1 1008 C- AV 43,300 26-SEP-16 33,000 1.31 ED05-076.06-02-01.00- 103 R50 7 DOVER HALL 1 20 1973 1 939 B GD 65,000 19-SEP-16 95,000 .68

OCT 24, 2016 CITY OF DOVER PAGE: 2 09:25 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 424 ED05-076.07-02-07.00 17 R10 3 PEWTER CT 1 5 1988 2 2078 B AV 204,700 15-SEP-16 209,900 .98 ED05-076.08-06-13.00 9 R10 30 S KIRKWOOD ST 1 2016 2 1536 C+ AV 129,100 14-SEP-16 137,870 .94 ED05-076.09-02-41.00 14 R10 279 TRAFALGAR DR 1 8 2005 2 1734 C+ AV 146,800 27-SEP-16 150,000 .98 ED05-076.20-02-12.00 12 R10 1124 CHARLES DR 1 14 1964 1 1716 C AV 184,600 20-SEP-16 178,250 1.04 ED05-076.20-02-30.00 12 R10 1128 YEARSLEY DR 1 16 1963 1 1704 C+ AV 143,000 28-SEP-16 159,000 .90 ED05-076.20-03-22.00 12 R10 538 WOODSEDGE RD 1 5 1960 2 2200 B AV 204,400 20-SEP-16 210,000 .97 ED05-077.07-06-31.00 6 R10 7 CALDWELL CT 1 2016 2 1920 B- AV 189,600 06-SEP-16 226,475 .84 ED05-077.07-06-32.00 6 R10 5 CALDWELL CIR 14 2016 1 1352 B- AV 182,800 06-SEP-16 207,080 .88 ED05-077.07-06-33.00 6 R10 3 CALDWELL CIR 1 2016 2 2200 B- AV 205,400 06-SEP-16 240,595 .85 ED05-077.07-06-37.00 6 R10 713 MARTA DR 1 2016 2 1920 B- AV 187,300 15-SEP-16 222,375 .84 ED05-077.07-06-39.00 6 R10 717 MARTA DR 1 1 2016 2 2200 B- AV 203,700 15-SEP-16 227,005 .90 ED05-077.07-06-84.00 6 R10 330 NOB HILL RD 1 2016 2 1680 B- AV 169,700 20-SEP-16 197,755 .86 ED05-077.07-06-86.00 6 R10 318 NOB HILL RD 14 2016 1 1352 B- AV 165,700 20-SEP-16 191,065 .87 ED05-077.17-04-02.00 4 R10 5 PINE ST 1 14 1961 1 1232 C AV 125,300 23-SEP-16 187,450 .67 ED05-077.17-05-16.00 4 R10 127 MORRIS DR 1 14 1952 1 1616 C AV 115,100 27-SEP-16 137,000 .84 ED05-085.06-01-47.00 11 R10 215 CANAL ST 1 5 2005 2 2651 B AV 235,200 29-SEP-16 265,000 .89 ED05-085.08-02-72.00 12 R10 224 WINTERBERRY DR 1 14 1965 1 2026 C GD 152,300 19-SEP-16 171,500 .89 ED05-085.08-03-56.00 12 R10 399 FIDDLERS GRN 1 14 1964 1 1680 C AV 147,900 28-SEP-16 170,000 .87 ED05-085.12-01-68.00 12 R10 366 ALDER RD 1 14 1966 1 1556 C GD 137,400 30-SEP-16 172,000 .80 LC05-058.14-01-01.543 1 R10 543 WEAVER DR 1 14 2005 1 1664 C- GD 96,300 29-SEP-16 85,000 1.13

CITY MANAGER’S MONTHLY REPORT SEPTEMBER 2016

1

Payment Agreements / Extensions 700 600 500 Axis Title 400 300 200 100 0 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Jul-16 15 15 15 15 16 16 16 16 16 16 16 16 Series1 564 607 503 430 326 228 76 111 127 122 402 587 549 Work Orders Processed 2,500 2,000 1,500 1,000 500 0 SEP-15 OCT-15 NOV-15 DEC-15 JAN-16 FEB-16 MAR-16 APR-16 MAY-16 JUN-16 JUL-16 AUG-16 SEP-16 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Jul-16 15 15 15 15 16 16 16 16 16 16 16 16 Series1 1,904 1,770 1,721 1,717 1,536 1,694 1,659 1,507 1,646 2,002 1,539 2,423 1,939 CUSTOMER PAYMENT USAGE 80,000 60,000 Axis Title 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box 2017 YTD 6,740 14,228 50,808 612 5,394 2016 YTD 7,135 17,024 50,554 550 5,481 2

Total Accounts Bank Drafted for 2016 2,309 1,954 1,982 1,751 1,775 1,812 1,605 1,636 1,602 - - January February March April May June July August September October November December Series1 1,605 1,751 1,954 1,636 1,982 1,775 1,812 2,309 1,602 - - Customer Payments Made Through Bank Draft for 2016 $480,391.62 374,575 $327,013.78 $317,148.01 $276,553.60 $289,793.16 $247,351.87 $253,729.28 $263,957.73 $- $- January February March April May June July August September October November December Series1 $247,351.8 $276,553.6 $327,013.7 $253,729.2 $289,793.1 $263,957.7 $317,148.0 $480,391.6 374,575 $- $- 3

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number Customers Month outages customers Jan 15 65,517 Gained Jan 15 114.8 Feb 15 62,574 Jan 15 5 1530 Jan 15 15 Feb 15 120.6 Mar 15 60,236 Feb 15 3 159 Feb 15 11 Mar 15 103.8 Apr 15 51,470 Mar 15 11 6076 Mar 15 11 Apr 15 90.95 May 15 61,012 Apr 15 10 207 Apr 15 6 May 15 135.8 June 15 68,704 May 15 1 347 May 15 12 June 15 155.6 July 15 76,060 June 15 11 1385 June 15 6 July 15 158.5 Aug 15 74,133 July 15 9 405 July 15 14 Aug 15 148.0 Sept 15 66,383 Aug 15 6 122 Aug 15 9 Sept 15 148.0 Oct 15 55,011 Sept 15 9 334 Sept 15 5 Oct 15 101.3 Nov 15 53,746 Oct 15 1 1 Oct 15 9 Nov 15 95.5 Dec 15 56,155 Nov 15 5 2629 Nov 15 61 Dec 15 94.64 Jan 16 62,563 Dec 15 2 17 Dec 15 20 Jan 16 116.96 Feb 16 57,888 Jan 16 5 245 Jan 16 21 Feb 16 110.15 Mar 16 55,967 Feb 16 2 106 Feb 16 14 Mar 16 98.93 Apr 16 53,202 Mar 16 7 353 Mar 16 16 Apr 16 100.37 Apr 16 5 672 Apr 16 29 May 16 128.16 May 16 56,586 May 16 2 206 May 16 13 June 16 133.59 June 16 65,414 June 16 14 601 June 16 53 July 16 165.92 July 16 80,114 July 16 9 307 July 16 13 Aug 16 162.61 Aug 16 83,086 Aug 16 9 214 Aug 16 13 Sept 16 159.99 Sept 16 67,117 Sept 16 7 915 Sept 16 35 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 17 YTD FY 16 FY 15 21.24 58.34 50.74 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 2 10 27 Minutes 33.56 Minutes PROGRAM UPDATES SEPT 17 SEPT 16 FY17 YTD Tree Trimming 308 462 4475 Number of Oil Releases 1 1 7 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 35 9 325 Major Goals Completed in the Past Two Months 4

HUMAN RESOURCES September 2016 Category Sept Oct Dec Jan Feb March April May June July August Sept Total 15 15 15 16 16 16 16 16 16 16 16 16 Caucasian* 296 300 298 297 296 299 301 302 301 297 294 296 N/A Minorities* 67 66 67 66 67 68 67 70 70 70 69 69 N/A Hired 12 1 3 0 2 9 3 3 3 3 0 6 45 Terminated/Resigned/ 4 1 5 2 2 5 2 0 4 8 4 3 40 Retired/Other Transferred/Promoted 0 0 1 1 1 1 4 0 1 2 2 2 15 Jobs Posted 9 4 3 3 2 5 10 2 3 5 7 3 56 Workers Comp. Injuries 6 7 1 3 0 1 4 2 0 3 3 3 33 Workers Comp. Hours 24 211 10 0 166 144 73 0 32 271 340 171 1442 Insurance Claims 1 3 1 5 4 5 1 4 2 0 3 3 32 341 Full-time Employees: Part-time Employees: 24 (*3 Pitts Center, 1 Recreation, 11 Library, 1 Customer Service, 1 Central Services, 7 Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Motor Equipment Operator II (Water/wastewater), Motor Equipment Operator I (Water/wastewater), Fire Dispatcher (Station I), (2) Police Officers, Electric Generation Superintendent Position Terminated/Resigned/Retired: Customer Service Clerk II (part-time) Positions Transferred/Promoted: Utility Maintenance Mechanic I to a Utility Maintenance Mechanic II, Inspector II Fire Marshal’s Office to Fire Marshal Positions Posted: Customer Service Director; Customer Service Clerk I (part-time), Water/wastewater Maintenance Supervisor (Public Works) Recruitment Information (Positions closed in September) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Unknown In Out Islander Indian/Alaskan Dover Dover Native Field Service Rep. (I) 1 - 1 - - 1 - - - - - 1 In-House Inspector I 13 3 8 2 1 10 - - - 2 5 8 (Code Enforcement) Library Page 29 23 3 3 7 17 1 1 - 3 18 11 (part-time) Librarian I (part-time) 8 7 - 1 2 5 - - - 1 2 6 5

HUMAN RESOURCES (Continued) Unfilled/Open Positions by Department* Unfilled/Open Sept Oct Nov Dec Jan Feb March April May June July August Sept Positions 15 15 15 15 16 16 16 16 16 16 16 16 16 By Department Electric 2 2 3 3 3 4 5 5 5 3 4 4 3 Public Works 16 16 14 12 13 14 12 10 10 12 11 13 11 Police 1 2 2 2 2 2 4 4 1 2 2 3 2 All Other 7.5 7 8.5 10 12 10.5 8 7 7 8 9.5 10 9 Departments Totals 26.5 27 27.5 27 30 30.5 29 26 23 25 26.5 29 25 *Not used for Budgeting Purposes  The following has been updated to reflected the Fiscal 2016-17 Budget Electric: Transmission and Distribution Coordinator, Key Accounts Representative, Engineering Fieldman I Public Works: Utility Maintenance Mechanic I, (2) Motor Equipment Operator I (Sanitation); (1) Motor Equipment I Water/wastewater; Public Works Operations Manager; (2) Motor Equipment Operator II (Grounds); Environmental Scientist; Lead Laborer (Grounds); Laborer II (Grounds), Water/Wastewater Maintenance Supervisor Police: Building Maintenance Craftsperson, (2) Cadets All Other Departments: Customer Service Clerk, (Collections, part-time); (2) Customer Service Clerk II (Customer Service, part-time); Customer Service Clerk I (Cashiers); Customer Service Director, Field Service Representative I (Customer Service), Administrative Assistant (Information Technology, part-time); AS400/System Operator (Information Technology), Library Page (part-time); Inspector I (Code Enforcement); Residential Assessment Technician, Librarian I (part-time) Turnover Statistics 2010 2011 2012* 2013 * 2014 2015 2016 Total Turnover % 5.57 6.75 11.00 10.91 6.02 11.77 7.09 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .55 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 5.45 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.64 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 2015 2016 Total Number of Employees 21 25 38 37 21 42 26 Separating from Service Average Number of Full-time 362 356 333 325 331 333 338 Employees Average Number of Part-time 16 15 12 14 18 24 29 Employees * Healthcare cost sharing implemented 6

HUMAN RESOURCES (Continued) Workers Compensation Costs Per Department in Claims Paid for September 2016 Inspections/Public Works, $1,582 Sanitation, $900 Water, $11,363 Life Safety, $15,348 Grounds, $7,957 Facilities, Police, $4,139 $357 Total $42,353 Plannning and Inspections, $172 Power Plant, $535 Workers Compensation Costs Per Department in Claims Paid for CY 2016 Fleet, $247 Inspections, Public Works, Life Safety, $16,884 $2,119 Fire Dispatch, $11 Sanitation, $900 Electric (T&D), $394 Water, Streets, $73 Customer $31,137 Services, $19,160 Grounds, $52,159 Police, $87,107 Facilities, $7,801 Plannning and Inspections, $2,909 Power Plant, Total $229,440 $8,539 7

INFORMATION TECHNOLOGIES Service Requests Resolved 100 88 80 74 71 74 66 63 62 58 56 58 60 52 44 40 27 20 0 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Programming Requests Completed 40 30 29 30 22 23 22 16 18 17 18 20 14 13 11 13 10 0 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Page Views - City of Dover Web Page 45,000 40,000 35,000 Pages Viewed 30,000 25,000 40,773 34,436 34,652 36,155 20,000 28,802 28,730 30,073 30,300 31,824 26,032 26,071 27,473 15,000 17,766 10,000 5,000 0 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Noteworty: Replaced six computer under the lifecycle program. The new City of Dover website finally went live. Continued working through the month making corrections and modifications. Conducted Hardware and Software readiness assessment with Berry Dunn for ERP RFQ. 8

September 2016 Monthly Report Highlighted Special Events & Attendance: Where the Wild Things Are Film Screening 32 Great Discussions 52 History Book Group 19 Total Items Checed Out: 31,997 Programs: Offered Attended E-books: 2,398 Adult 61 568 New Library Cards: 386 Teens 35 523 Children 35 503 Library Card Holders: 41,461 Job Center 30 183 Service Area Population: 59,354 Library Visitors: 21,876 Meeting Rooms Usage: 1,416 Computer Users: 4,432 Wireless Users: 1,753 Items Loaned to/Received from Other Libraries: 6,717 9

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities- Dover Campus Clearview Meadows Kent County Recreation Center / Boys and Girls Club Eden Hill Winner Ford Nottingham Meadows 365 North DuPont Hwy (Mission Bbq) Senators Lakes Dover Town Center (Old Walmart Renovation) Garrison Oak Technical Park Capital Commons (Old Kmart Renovation) Tall Pines Dover Volkswagen Leander Lakes Eden Hill Commercial Center Islamic Society of Central Delaware Dover Behavioral Health Systems Phase II Sanitation 10

SEPTEMBER 16 FYTD 17 SEPTEMBER 15 FYTD 16 Trips to DSWA Sandtown Landfill 174 524 181 549 Total Tonnage to DSWA 1,032.30 3,115.10 1,022.41 3,141.79 90-Gallon Containers Delivered 51 154 92 237 300-Gallon Containers Delivered 0 0 0 0 Total Man Hours-containers Delivered 16 53 20 69 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED September 2016 20,590 9,262 304,820 14.80 Streets SEPTEMBER 16 FYTD 17 SEPTEMBER 15 FYTD 16 Signed Installed 7 29 19 28 Signs Repaired 3 16 5 14 Curbs Painted Yellow (feet) 0 2,665 0 1,116 New Post Installed 4 16 20 35 Storm Catch Basins Repaired 2 8 0 8 Storm Catch Basin Repairing (Hrs.) 6 11.5 0 38 Storm Catch Basins Cleaned 8 19 0 355 Storm Catch Basins Cleaning (Hrs.) 20 43 1 41 Hot Mix Patching (Tons) 0 0 0 0 Hot Mix Patching (Hrs.) 0 0 0 0 Cold Mix Patching Hrs.) 9.75 41.25 4 19 Concrete Work (Hrs) 2 14 0 32 Concrete Patching (Cubic Yards) 0.23 4 0 0 Ditch Work (Hrs). 0 2 0 28 Street and Alley Maintenance (Hrs) 0 0 0 4 Street Sweeping (Miles) 1,829 5,787 2,018 4,367 Street Sweeping (Cubic Yards) 172.5 432.5 124 308 GROUNDS Work Orders Total Work Orders = 7 General = 3 Arborist = 4 Arborist Crew September 2016 September 2015 Trees Trimmed 23 314 Trees Removed 8 8 Stumps Removed 27 0 Root Pruning 0 0 – Both members of the arborist crew have been mowing full time. 11

Beautification Crew – Removed plants, as needed, due to wilt/damage. – Prepared beds for fall display – Assisted arborist with tree removal. Mowing Crew – Mowed of all areas including parks, around City facilities, ditches, and right-of-ways. – Assisted arborist with tree removal. Athletic Field Maintenance – Various staff members have been performing the athletic field maintenance duties and preaprign athletic fields for games. Litter Removal – Litter crew has been doing an outstanding job with emptying trash cans and picking up litter. – Litter crew has been assisting with call in requests, such as; pruning growth back from signs, and removing vines from trees. GEOGRAPHIC INFORMATION SYSTEMS (GIS) Dover PD Created a web app to show Dover's Boundary and address a parcel information Dover PD Created a 36"x48" map to show location data as requested for a Police case. Dover Public Library Printed and delivered 19 posters and banners of various sizes, totaling 106 feet of paper. Kent County Reviewed Kent Co parcel points within City limits and providing points that were missing. Planning & Inspections Created four 8.5"x11" maps showing the possible land swap options between the City of Dover and Capital Baptist Church. Planning & Inspections Created a map of the CDBG and NSP projects from 2015. Provided as an 8.5"x11" PDF document. Public Works Clarified property line dispute for a tree issue Public Works Modify Water Systems web app. Added easements to storm system. Public Works Completed monthly recycling update. Public Works ArcGIS Online Administration. Public Works Created groups and assigned privileges. Public Works Updated the Parcels, Rentals & Active AHIs layers. Public Works Created posters of various sizes to display in the wash bay, including operational instructions and warnings. Public Works Created six 8.5"x11" maps showing the locations of the planned F& street improvements. FLEET AND FACILITIES MANAGEMENT Fleet Maintenance PM Work Orders Completed: 21 Number of Tire Repairs: 15 Number of Road Repairs: 2 Other Work Orders: 72 Repair Hours: 197.7 Road Repair Hours: 2 Total Work Orders: 93 Fabrication Hours: 12 Misc. Hours: 129.8 PM Hours: 81 12

# Of Scheduled PM’s: 31 # Of Scheduled PM’s: Completed: 11 Major Program Updates SEPTEMBER SEPTEMBER MEASURE 2016 2015 DIFFERENCE 11 out of 31 35.48 % Fall is upon us and we are preparing for leaf season as well as snow in the upcoming winter Fleet Maintenance - Scheduled months. This means the Fleet Shop will be Preventative Maintenance 7 out of 31 spending several hours even days working on + 12.90% appointments being kept (Quantity 22 58% seasonal equipment to ensure operations run and Percentage) smoothly. Please be patient, if we have to reschedule your vehicles PM, we will work you in ASAP. It is not our intention to put anyone’s vehicle on the back burner. The Fleet Shop is limited with space so again please be patient. Facilities Maintenance Facilities - Routine work orders 37 out of 37 31 out of 31 completed within 5 days (Quantity 0% 100 % 100 % and Percentage) Facilities - Emergency work orders 2 out of 2 2 out of 2 completed within 2 days (Quantity 0% 100 % 100 % and Percentage) Water/Wastewater Divisions Aug 15 Sept 15 Oct 15 Nov 15 Dec 15 Jan 16 Feb 16 182,622,000 168,970,000 145,299,000 121,642,000 133,437,000 137,229,000 137,059,000 Total Water Prod. 171,100,000 156,671,000 144,888,000 115,248,000 116,923,000 118,062,000 129,346,000 Billed Consumpt. Total Flow to County 160,434,000 126.593,000 132,777,000 138,535,000 126,640,000 120,192,000 187,336,000 City Readings 122,281,550 147,211,292 124,737,856 119,588,481 144,997,084 131,263,852 152,102,705 March 16 April 16 May 16 June 16 July 16 Aug 16 Sept 16 Total Water Prod. 148,722,000 159,483,000 146,101,000 172,331,000 204,088,000 203,656,000 176,510,000 Billed Consumpt. 127,945,000 141,806,000 125,105,000 147,393,000 181,484,000 179,460,000 184,214,000 Total Flow to County 132,852,000 129,035,000 161,418,000 129,309,000 129,725,000 158,799,000 125,583,000 City Readings 195,225,608 148,682,761 157,406,385 158,898,575 146,440,837 178,307,328 135,635,579 13

ENGINEERING SUMMARY Major Program Updates SEPTEMBER 16 SEPTEMBER 15 DIFF FY17 YTD FY16 YTD State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 23 12 + 11 36 23 Plan Review Completed 3 plans 3 plans +0 Within 30 days of Submission 19 18 100% 100% OPERATIONAL SUMMARY Task SEPTEMBER 16 SEPTEMBER 15 CURRENT FY Water Production - Daily Average 5,883,667 5,632,333 584,254,000 Average Field Response Time (goal is <30 minutes) 15.5 17 16 Water Mains Repaired 1 0 3 Water Service Lines Repaired 4 2 6 Wastewater Mains Repaired 1 1 2 Wastewater Service Lines Repaired 1 2 1 Sewer Lines Flushed - linear feet 111,412 65,155 187,584 Sewer Mains Videoed -linear feet 1,921 5,915 5,791 Total Fire Hydrants in Service 1,820 1,820 1,820 Total Water Meters in City Distribution System 14,490 14,352 14,490 14

Monthly Management Committee Update September 2016 Prepared By: Arline Holloway Client Services Manager Phone: 904-360-1347 Email: aholloway@teainc.org Date: October 25, 2016 301 W. Bay Street, Suite 2600  Jacksonville, FL 32202  Tel: 904.356.3900  Toll-Free: 800.423.4800 15

Monthly Management Committee Update September 2016 Table of Contents I. Executive Summary 1 Power Supply Summary 1 Supply Source Summary 2 Supply Variance 2 Generation Summary 3 Emissions Summary 5 Risk Management Summary 9 II. Budget Report 10 III. Operations Management 13 Operations Summary 13 IV. Appendix: PJM Invoice 14 October 29,2016 Page ii 16

Monthly Management Committee Update September 2016 I. EXECUTIVE SUMMARY POWER SUPPLY SUMMARY Overall Power Supply costs were $545,076 below budget, predominantly driven by bearish PJM-Energy, Congestion and Losses and lower PJM-ARR Transmission and Fees. PJM Energy, Congestion and Losses for the month totaled $70,053. Dover’s budgeted cost for all power supply (capacity AND energy) was $63.91/MWh. The actual cost of all power supply (capacity AND energy) was $51.50/MWh. The actual cost of energy alone was $30.79/MWh as opposed to a budgeted energy cost of $37.83. Dover’s total load was 68,595 MWh versus a forecasted load of 63,800 MWh. Hedge purchases totaled 49,392 MWh, which was 72% of the actual load. Dover’s planned energy purchase from the SunPark solar installation was 1,224 MWhs. Dover’s actual energy purchase from the SunPark installation was 1,334 MWhs. Dover’s power purchases from hedge transactions totaled $1,853,141. Purchases from PJM (energy and fees) totaled $1,376,819. PJM Revenue (Generation Credits) totaled $(841,413). The Grand Total owed to PJM for the month of August $535,406. August 25, 2016 Page 1 17

Monthly Management Committee Update September 2016 Supply Source Summary Supply Variance Purchased Power Variance Report: September Budget Actual Variance Gross Load 63,800 68,595 (4,795) Wholesale Load 62,576 67,261 (4,685) Hedged Volume (MWh) 35,856 49,392 (13,536) Unhedged Volume (MWh) 26,720 17,869 8,851 Dover SunPark Volume (MWh) 1,224 1,334 (110) Renewable Energy Credits Volume 184 333 (149) Hedged Cost ($/MWh) $ 39.66 $37.52 $ 2.14 Unhedged Energy Cost ($/MWh) $31.16 $3.92 $86.14 Solar Energy Cost ($/MWh) $130.15 $141.38 ($11.23) Energy Costs ($/MWh) $37.83 $30.79 $7.05 All-in Costs - Energy, Capacity and RECs ($/MWh) $63.91 $51.50 $12.41 August 25, 2016 Page 2 18

Monthly Management Committee Update September 2016 GENERATION SUMMARY Net Generation Revenue for the month of September was $131,125 versus a budgeted cost of $34,346. August 25, 2016 Page 3 19

Monthly Management Committee Update September 2016 Generation Breakdown: City of Dover Monthly Wholesale Generation Formula September 2016 Net Generation 4235.48 D Production Margin PJM - Generation Economic and Reliability Dispatch $ 170,624.55 A Natural Gas & Oil Consumption Purchases for Generation $ (147,423.50) Natural Gas Transport $ (35,429.21) Eastern Shore Cashout $ (2,940.00) Oil Consumption $ - Subtotal: Natural Gas & Oil Consumption $ (185,792.71) B Gross Production Margin $ (15,168.16) C = (A + B) $/MWh Generation Production Gross Margin $ (3.58) E = (C/D) PJM - Capacity Generation Capacity Credit $ 612,326.40 Reactive Supply and Transmission Losses $ 58,462.80 Subtotal: PJM - Capacity $ 670,789.20 F All in Generation Margin All in Generation Margin Total $ 655,621.04 (G = C + F) August 25, 2016 Page 4 20

Monthly Management Committee Update September 2016 EMISSIONS SUMMARY Emissions Allowance and Solar Renewable Energy Summary through September 30, 2016 The reinstated Cross-State Air Pollution Rule (CSAPR) replaced the Clean Air Interstate Rule (CAIR) beginning January 1, 2015. The State of Delaware was included in the CAIR footprint but is not included in the CSAPR footprint. The separate Clean Air Act acid rain deposition control program (CAA Title IV) which governs SO2 national allowance trading program remains in effect for Dover. Beginning with the January 2015 report, TEA no longer includes a CAIR summary. It will continue to report on Dover’s Clean Air Act Title IV SO2 allowances. Market liquidity for Title IV SO2 allowances is very low, with few transactions occurring. The following table shows estimated values for Dover’s banked allowances, based on a market price assessment published by SNL Energy. Market Value for Clean Air Act Title IV Allowances Commodity $/Ton1 Tons Market Value SO2 Allowances – Title IV $0.56 15,015 $8,408 Total $8,408 Regional Greenhouse Gas Initiative The State of Delaware is a participant in the Regional Greenhouse Gas Initiative (RGGI). The City of Dover must comply with RGGI by surrendering carbon dioxide (CO2) allowances pursuant to the State of Delaware’s laws (Title 7, Chapter 60, Sub-Title II-A). Dover had more than a sufficient number of RGGI allowances allocated to it to cover its requirements through the first compliance period (calendar years 2009-2011) and second compliance period (2012 – 2014). Any unused allowances are carried over (“banked”) for subsequent years. The table below includes Dover’s historical activities, and includes projections through 2020. Two projections are presented: (1) future annual emissions based on the average for 2009 – 2015, and (2) future annual emissions based on 2010 actual CO2 emissions which was the highest emissions year between 2009 and 2015. The table and chart indicate that Dover could run out of banked allowances as early as the end of 2018 under the high emissions scenario and by the end of 2020 under the average scenario. Therefore, Dover has initiated a program to participate in RGGI’s quarterly auctions to ensure it has adequate allowances in the future. 1 October 21, 2016 Daily Power Report by SNL Energy August 25, 2016 Page 5 21

Monthly Management Committee Update September 2016 Dover, DE RGGI Allowance History and Forecast - S eptember 2016 CO2 Tons CO2 EOY Historical CO2 Tons CO2 Tons Projected EOY Compliance CO2 Allowances Allocated CO2 Emitted & Projected EOY Allowances Allowance Emitted - Proj. Emitted - Proj. Balance Year (CY) Purchased Allowances Adjustments- Balance (High) S old Balance (Avg) (High) (Average) Historical 2009 0 62,184 5,796 56,388 2010 0 49,747 32,971 73,164 2011 0 37,311 17,746 92,729 2012 0 27,983 15,957 104,755 2013 0 24,818 10,230 119,343 2014 0 1,000 N/A 25,427 94,916 2015 0 14,000 N/A 18,828 90,089 2016 0 16,000 N/A 3,654 102,407 19,384 33,000 83,023 69,407 2017 0 N/A 19,384 33,000 63,640 36,407 2018 0 N/A 19,384 33,000 44,256 3,407 2019 0 N/A 19,384 33,000 24,873 -29,594 2020 0 N/A 19,384 33,000 5,489 -62,594 Dover RGGI Allowance History and Projection September 30, 2016 150,000 100,000 Includes the 16,000 allowances awarded in this year's Auction 31-33 Tons of CO2 50,000 0 -50,000 -100,000 Historical CO2 Emissions Projected CO2 Emissions - Avg CO2 Tons Emitted - Proj. (High) EOY Historical Allowance Balance Projected EOY Balance (Average) Projected EOY Balance (High) August 25, 2016 Page 6 22

Monthly Management Committee Update September 2016 In anticipation of needing additional RGGI allowances in the future, Dover has participated the seven out of the last eight auctions and plans to continue to participate as required. The table below shows details for Dover’s allowance purchases for each of these previous Auctions. Dover's RGGI Allowance Purchase History RGGI Auction Auction Clearing Price Quantity of Allowances Number Auction Date ($/Ton) Awarded Total Cost 26 Dec 3, 2014 $5.21 1,000 $5,210 27 Ma r 11, 2015 $5.41 6,000 $32,460 28 Jun 3, 2015 $5.50 4,000 $22,000 29 Sep 3, 2015 $6.02 4,000 $24,080 30 Dec 2, 2015 $7.50 0 $0 31 Ma r 9, 2015 $5.25 8,000 $42,000 32 Jun 1, 2016 $4.53 6,000 $27,180 33 Sept 7, 2016 $4.54 2,000 $9,080 Tota l s 31,000 $162,010 RGGI Futures prices posted a fractional gain since last month, but the general flat line trend in daily pricing continued for the second consecutive month. RGGI Futures - October 20, 2016 5.60 5.40 5.20 RGGI V13 5.00 $/Ton RGGI V14 4.80 RGGI V15 4.60 RGGI V16 RGGI V17 4.40 RGGI V18 4.20 10/1/2016 RGGI V19 11/1/2016 12/1/2016 1/1/2017 2/1/2017 3/1/2017 4/1/2017 5/1/2017 6/1/2017 7/1/2017 8/1/2017 9/1/2017 10/1/2017 11/1/2017 12/1/2017 1/1/2018 2/1/2018 3/1/2018 6/1/2018 9/1/2018 12/1/2018 12/1/2019 12/1/2020 The next RGGI auction will be held on December 7, 2016. The Cost Containment Reserve will be 10 Million tons with a CCR price of $8.00/ton. Dover submitted its intent to bid for the upcoming auction. The deadline to post the financial security interest is November 30. August 25, 2016 Page 7 23

Monthly Management Committee Update September 2016 Based on the October 20, 2016 ICE price for the October 2016 futures price ($4.66/ton), the estimated market value of Dover’s existing 102,4072 ton RGGI allowance bank is $477,217. Renewable Energy Certificates Dover owns two photovoltaic systems totaling 15 kW, consisting of one 5 kW unit at the Utilities Administration Building and two 5 kW units at the McKee Run generating station. Dover also receives solar energy produced by the 10 MW Dover Sun Park which is owned by White Oak Solar Energy, LLC. In addition to all of the physical energy produced by the Sun Park, Dover receives 15% of Sun Park’s Solar Renewable Energy Credits (SRECS). Dover participates in the Delaware Municipal Electric Renewable Portfolio Standard (DMERPS) for compliance with the State of Delaware’s RPS laws applicable to municipal utilities. The first compliance period under DMERPS was for the 12 months ending May 2014 and the second compliance period was for the 12 months ending May 2015. Through the end of generation month August 2016, Dover had accumulated a net total of 8,915 SRECs from these renewable energy resources. This total includes SRECs reported in PJM’s GATS account and Bonus allowances for Sun Park labor. This total is reduced by 2,941 SREC transferred to DEMEC for surrender on October 3, 2014 for the first compliance period and 2,861 SRECs and 574 bonus SRECs for the second compliance period on November 9, 2015. Delaware periodically holds SRECs auctions; however, these auctions are for size tiers N1 – N3, E1 and E2. The Dover Sun Park is in the N4 tier for large-scale facilities. State-wide carve outs for Tier 4 have been fully subscribed, so there is not a market for tier T4 SRECs in Delaware. The nearest viable market for Dover’s SRECs is Pennsylvania. The most recent daily settlement prices for Pennsylvania SRECs from Bloomberg and SRECTrade are used in the table below. Net SREC PJM-GATS 10% Bonus Balance Market Balance SREC Vintage SRECs for Transferred to DEMEC After Market Clearing Before (June 1 – May 31) Sun Park for 2014/15 Transfer Value Price 2014/15 Labor(3) Compliance and Compliance Surrender GATs Bonus 2011/2012 $0.00 0 290.2 290.2 0 $0 2012/2013 $0.00 2,173 215.7 2,173 215.7 0 $0 2013/2014 $8.00 2,701 268 688 68.1 2,212.8 17,702 2014/2015 $10.00 2,685 266.3 0 0 2,951.3 29,513 2015/2016 $10.00 2,586 168 0 0 2,754.0 27,540 2016/2017 $10.00 997 0 0 0 997.0 9,970 Totals 11,142 1,208.20 2,861 574 8,915.1 $84,725 2 Subject to verification from RGGI COATS account. 3 Note: Retroactive Bonus Allowances were not transferred within PJM’s GATS system, but were used to offset 2014/2015 compliance obligation. August 25, 2016 Page 8 24

Monthly Management Committee Update September 2016 TEA continues to recommend to Dover to retain these allowances for compliance with its Renewable Portfolio Standard (RPS). Additionally, Dover will need to acquire additional SRECs resources in future years. It is apparent that Dover’s portion of SRECs produced by White Oak Solar Energy Center will not be sufficient future years as the compliance requirements increase. DEMEC has indicated that it expects to have excess SRECs available for Dover’s compliance requirements. This and other alternatives will need to be evaluated in the near future. RISK MANAGEMENT SUMMARY Except for Fiscal Year 2018, Forward power prices in PJM have decreased. Blended Monthly Hedge Cost Change PY Ratio ($/MWh) ($/MWh) 2016-17 67% $ 38.43 ($0.03) 2017-18 56% $ 38.00 $0.12 2018-19 88% $ 37.44 ($0.03) 2019-20 80% $ 34.84 ($0.09) 2020-21 56% $ 33.91 ($0.18) August 25, 2016 Page 9 25

Monthly Management Committee Update September 2016 II. BUDGET REPORT Budget Actual Variance Sep-16 Sep-16 Gross Load 63,800 68,595 (4,795) Power Supply Hedged Energy $ 1,421,900 $1,853,141 $ (431,241) PJM - Energy, Congestion & Losses $ 832,500 70,053 $762,447 PJM - ARR, Transmission and Fees $ 633,650 442,374 $191,276 Dover SUN Park Energy $ 159,300 $188,581 ($29,281) Dover SUN Park RECs $ 37,000 $44,257 ($7,257) RECS (Solar and Non-Solar) $ 56,100 $0 $56,100 RGGI Credit Costs $ 32,325 $0 $32,325 Management Fees $ 69,583 $69,583 $0 PJM - Capacity UCAP Obligated Purchased $ 835,100 $864,393 ($29,293) Subtotal - Power Supply 4,077,458 $3,532,382 $545,076 Power Generation O&M Plant O&M $ 673,225 $ 524,496 $ 148,729 Subtotal Generation O&M 673,225 $ 524,496 $ 148,729 Power Generation Production Margin PJM - Economic and reliability dispatch $ (4,113) ($170,625) $166,512 Fuel Costs - Natural Gas $ 992 $185,793 ($184,800) Fuel Costs - Oil $ - $0 $0 Testing Costs $ 5,542 $0 $5,542 Subtotal Generation Production Margin 2,421 $15,168 $ (12,747) Power Generation Non-Production Revenue PJM - Generation Capacity Credit $ (611,300) ($612,326) $1,026 Emissions Allowance Sales $ - $0 $0 Reactive Supply - Gas $ (30,000) ($58,463) $28,463 Subtotal - Non-Production Revenue (641,300) ($670,789) $29,489 SubTotal - All Generation $ 34,346 ($131,125) $ 165,471 Total - Utilities Cost $4,111,804 $3,401,256 $710,548 Unit Costs Total - Power Supply $63.91 $ 51.50 $12.41 Total - Power Generation $0.54 ($1.91) $2.45 Final Cost of Service to City of Dover Ratepayers $64.45 $49.58 $14.86 August 25, 2016 Page 10 26

Monthly Management Committee Update September 2016 September Variance Analysis  Power Supply o Dover consumed 4,795 MWh more than forecasted for the month. o Dover saw an unfavorable variance for budgeted Hedged Energy of $431,241. o Dover experienced a favorable variance for budgeted PJM - Energy, Congestion & Losses of $762,447 and a favorable variance for PJM ARR, Transmission and Fees of $191,276. o The City of Dover realized a favorable variance of $545,076 for power supply vs. the monthly budget. o Dover Sun Park generated 333 MWhs more than forecasted. o This resulted in a net power supply cost positive budget variance of $12.41/MWh below budget.  Generation o Non Production Revenue had a favorable variance of $29,489 o Net All Generation Revenue had a favorable variance of $165,471 August 25, 2016 Page 11 27

Monthly Management Committee Update September 2016 Budget Actual Variance YTD YTD Gross Load 218,000 233,912 (15,912) Power Supply Hedged Energy $ 4,945,600 $6,492,622 $ (1,547,022) PJM - Energy, Congestion & Losses $ 3,426,900 1,393,666 $2,033,234 PJM - ARR, Transmission and Fees $ 1,901,000 1,171,874 $729,127 Dover SUN Park Energy $ 616,000 $783,746 ($167,746) Dover SUN Park RECs $ 125,800 $131,289 ($5,489) RECS (Solar and Non-Solar) $ 168,300 $0 $168,300 RGGI Credit Costs $ 32,325 $0 $32,325 Management Fees $ 208,749 $208,749 $0 PJM - Capacity UCAP Obligated Purchased $ 2,561,100 $2,649,856 ($88,756) Subtotal - Power Supply 13,985,774 $12,831,801 $1,153,973 Power Generation O&M Plant O&M $ 2,034,025 $ 1,683,062 $ 350,963 Subtotal Generation O&M 2,034,025 $ 1,683,062 $ 350,963 Power Generation Production Margin PJM - Economic and reliability dispatch $ (274,513) ($1,347,968) $1,073,456 Fuel Costs - Natural Gas $ 63,192 $1,249,260 ($1,186,068) Fuel Costs - Oil $ - $0 $0 Testing Costs $ 16,625 $0 $16,625 Subtotal Generation Production Margin (194,695) ($98,708) $ (95,987) Power Generation Non-Production Revenue PJM - Generation Capacity Credit $ (1,874,700) ($1,877,801) $3,101 Emissions Allowance Sales $ - $0 $0 Reactive Supply - Gas $ (90,000) ($229,248) $139,248 Subtotal - Non-Production Revenue (1,964,700) ($2,107,049) $142,349 SubTotal - All Generation $ (125,370) ($522,696) $ 397,325 Total - Utilities Cost $13,860,404 $12,309,105 $1,551,299 Unit Costs Total - Power Supply $64.15 $ 54.86 $9.30 Total - Power Generation ($0.58) ($2.23) $1.66 Final Cost of Service to City of Dover Ratepayers $63.58 $52.62 $10.96 August 25, 2016 Page 12 28

Monthly Management Committee Update September 2016 III. OPERATIONS MANAGEMENT OPERATIONS SUMMARY Executive Summary: During the month of September, there were no recordable accidents, lost time accidents or environmental incidents. The facility has gone 627 days through September 30, 2016 without a Lost Time Accident (LTI) and 533 days since the April 16, 2015 recordable accident. There were no Near Misses reported in September 2016 at either the McKee Run Generation Station or the Van Sant Station Also during the month of September, McKee Run’s Unit 3 performed the annual relative accuracy test audit (RATA) to verify that the site continuous emissions monitor (CEMS) is reading accurately to that of a contractor (stack tester). McKee Run’s Unit 3 passed the RATA. Units 1 & Unit 2 were not dispatched during the month of September, Unit 3 was dispatched for 10 startups and the Van Sant unit had 1 start. The staff successfully completed Unit 3 State required RATA Testing on September 28, 2016. The Unit 3 boiler experienced 2 trips during the month due to a main steam stop valve indication problem and the field generator breaker issue. Monthly Budget Variance - The actual expenses attributable to O&M for September for the two sites are $524,496 against a budgeted amount of $439,465 for an unfavorable monthly variance of ($85,030) or (19.35%). The labor budget expense had an unfavorable monthly variance of ($116,652) due to 3 payroll periods being expensed this month, only 2 were budgeted. The Materials and Supplies area had a favorable monthly variance of $4,292 due to invoice timing, the water bill was not received so no water-sewer bill (a) were expensed in September. The Administrative Expenses also had a favorable monthly variance of $27,330 due primarily to the timing of the electric bill which was not received so no electrical usage was billed in September. August 25, 2016 Page 13 29

Monthly Management Committee Update September 2016 NAES Corporation Dover, Delaware September 2016 Monthly Report 3 Becket Crane Training Attendees (L to R)Jonathan Evans, Tyler Brown, Dave Decker (Instructor), Franklin Hurley, Eric Carrow and John deBloois 3Cover Photo: City of Dover provided Crane Training for the Staff. Becket LLC was on site September 13 – September 15 for an intensive, hands-on session. In attendance were Jonathan Evans, IC&E Technician, Tyler Brown, Operator, Franklin Hurley, Maintenance, Eric Carrow, Maintenance and John deBloois, IC&E Technician. Instructor for this session was Dave Decker of Becket LLC. August 25, 2016 Page 14 30

Monthly Management Committee Update September 2016 Table of Contents 1.0 Environmental, Health and Safety 2.0 Financials 3.0 Operations 4.0 Maintenance 5.0 Capital Improvement Projects (CIP) 6.0 General Plant Information 7.0 Training 8.0 Calendar of Upcoming Events 9.0 “Value Added” Accomplishments during September August 25, 2016 Page 15 31

Monthly Management Committee Update September 2016 1.0 Environmental, Health and Safety During the month of September, there were no recordable accidents, lost time accidents or environmental incidents. The facility has gone 627 days through September 30, 2016 without a Lost Time Accident (LTI) and 533 days since the April 16, 2015 recordable accident. There were no Near Misses reported in September 2016 at McKee Run Generating Station. During the month of September, there were 1,611,587-gallons of industrial wastewater discharged to the Kent County Public Works sewer system. McKee Run collected a representative sample of the discharge on September 7, 2016 and submitted the monthly SIU Report to Kent County Public Works. Based on laboratory analytical data, no environmental exceedances or violations occurred. The laboratory analytical data from the annual industrial waste samples collected on August 31, 2016 was received in September and based on that data, all sample parameters were either not detected to or well below the permitted limited. During the month of September, there were no NPDES storm water sampling events at McKee Run’s Outfall 001, 004, 005 and 006. Even though no sampling occurred, DNREC requires the City of Dover to submit an electronic DMR (eDMR) indicating no sampling occurred. McKee Run has a meeting with City of Dover Department of Public Works next month to discuss their participation in performing video surveillance on Outfall 001 and 004 and flushing the storm drains as part of the DRBC Pollution Minimization Plan (PMP) for the site. The McKee Run and VanSant Storm Water Pollution Prevention Plans were updated with administrative changes. During the month of September, McKee Run’s Unit 3 underwent the annual relative accuracy test audit (RATA) to verify that the site continuous emissions monitor (CEMS) is reading accurately to that of a contractor (stack tester). McKee Run’s Unit 3 passed the RATA. McKee Run also performed the mass flow meter calibration using No.2 diesel for Unit’s 1, 2 and 3. All three units at McKee Run and Unit 11 VanSant underwent quarterly Part 60 opacity certification and each unit passed. McKee Run had an approved used oil recycler remove the contents of one (1) 55-gallon drum of used oil from the premises. Also, McKee Run and VanSant had various Universal Waste and non-hazardous waste removed from the site by a licensed and permitted transportation and disposal company. No hazardous waste was shipped from the site. McKee Run held a three day crane training class for five (5) individuals on safety, loading, rigging, slings and using the on-board computer. Training was successful and trainees requested semi-annual training based on the information learned in this class and to keep their learned skills current. August 25, 2016 Page 16 32

Monthly Management Committee Update September 2016 1.1 Environmental, Health and Safety Tables 4 4 *Not actual RGGI balances, NAES’ accounting of allowance balance per COMPAS reports and emissions for the year. No update rd to the quarterly usage due to VIM personnel out of the office to support actual final emissions for the 3 quarter. August 25, 2016 Page 17 33

Monthly Management Committee Update September 2016 1.2 Title V Air Permit Fuel Operation Compliance McKee Run Generating Station: The Title V Permit dictates that natural gas is the primary fuel source for the unit operations and stipulates that by April 16, 2015, the boiler shall not combust oil for more than 10.0% of the average annual heat value (MMBtu) input during any 3 calendar years or no for more than 15% of the annual heat rate during any single calendar year. The tables below track fuel combustion operations to ensure compliance with the respective MRGS Title V permits are maintained. Up to 48 hours can be used for valid “testing” purposes and gas curtailments are an allowable exception to the rule. The plant is communicating with Eastern Shore to obtain any required written confirmation of NG outages for compliance purposes. We are also and determining how many operating hours were done for “testing” which will also reduce the required natural gas to combust to be in compliance for Unit 3. Van Sant Station: The Title V Air permit restrictions with regards to operations, is limited to 70,080 MW- hr per calendar year with a rolling average of 35,040 MW-hr over the previous 3 calendar years. August 25, 2016 Page 18 34

Monthly Management Committee Update September 2016 2.0 Financials Monthly and year to date financial results as compared with the approved power plant budget for the Generation Units are provided below. 2.1 Variance analysis: The actual expenses for the month of September are $524,495 against a budgeted amount of $439,465 for an unfavorable variance of $85,030 or 19.35%. The variance was due to the following: PERSONNEL EXPENSES – An unfavorable monthly variance of $116,652 was due to (3) payroll periods expensed versus the (2) budgeted for September. A portion of this unfavorable variance was offset by the change in employee staffing assignments and a lower than anticipated increase in labor costs. As a result, this impacted three (3) labor accounts – Straight Time, Overtime, and Labor Burdens. MATERIALS AND SUPPLIES EXPENSES - A favorable monthly variance of $4,292 was due to the timing of water bill receipt which resulted in no water – sewer bills expensed in September. A portion of this positive variance was offset by purchasing bulk chemicals we anticipated would be needed in August. ADMINISTRATIVE EXPENSES – A favorable monthly variance of $27,330 was due primarily to the timing of the electric bill receipt which resulted in no electric bills being expensed in September. A portion of this positive variance was offset by training costs for mobile crane training. August 25, 2016 Page 19 35

Monthly Management Committee Update September 2016 3.0 Operations Unit Operations / Outages / Trips: Units 1 & Unit 2 was not dispatched during the month of September by PJM. Unit 3 was dispatched for ten startups and Van Sant had one start. The staff successfully completed Unit 3 State required RATA Testing on September 28, 2016. The Unit 3 boiler experienced 2 trips during the month due to main steam stop valve problems and a field breaker problem. The issues were repaired during an eleven hour outage and the unit returned to service the next day with no further issues. August 25, 2016 Page 20 36

Monthly Management Committee Update September 2016 August 25, 2016 Page 21 37

Monthly Management Committee Update September 2016 3.1 Team Report: The Operations Team completed eleven successful startups of Unit 3 & 1 start at Van Sant during the month, but experienced 2 boiler/generator trips. The main steam stop valve positioner failed and generator loss of field placed the Unit 3 in an eleven hour unplanned outage. The repairs were completed and the boiler was safely re-started. The outage was cleared and the unit was returned to normal service. The Operations Department continues to utilize the on duty Day Shift Team to support plant operations, general maintenance of the plant and support maintenance department by successfully completing Preventative Maintenance (PM) work orders and other plant related PM tasks. The Operations Team continues to utilize GPI Learning courses and targets OSHA safety training and OSHA environmental training. Also GPI online training is utilized to complete NAES SMP (Safety & Environmental) Training. The operators review the plant’s safety and environmental permits/policies/manuals and complete a final test for knowledge and familiarity with the subject material. 4.0 Maintenance During the month of September, the Plant Maintenance staff continues to address the backlog of work orders, preventative maintenance (PM’s) and new work orders received during the month. Back logged Work Orders are work orders that have been open for greater than thirty days. There were 148 new work orders issued with 99 work orders being completed, and 18 of the back logged work orders completed during the month. There were 4 new Safety Work Orders entered into the plant’s Computerized Maintenance Management System (MP2) for the McKee Run site during the month and 2 were completed. The table below summarizes the monthly work order activities based on MP2 work order records and will continue to improve with time. This table gives a representation of identified outstanding work; Preventative Maintenance tasks completion and remaining corrective work orders and back logged work orders that require attention. August 25, 2016 Page 22 38

Monthly Management Committee Update September 2016 Notable activities during the month include: The IC&E staff was troubleshooting the Unit 3 tripping issue. They discovered that an old test port on the duct just over the air flow transmitter had fallen off. This caused a false draft over the air flow transmitter. The maintenance staff made the necessary repairs to the duct work. The IC&E staff calibrated the air flow transmitters and the furnace draft indicator on the console. The unit has operated since these repairs and calibration have been made with no tripping issues. The IC&E technicians assisted Vinyo Instruments and Controls on completing a successful mass oil flow test on Units 1, 2 & 3 at the McKee Run Generation Station. This test was completed in accordance with the Title V permit. The IC&E staff assisted Catalyst Air Management staff in completing the successful RATA test on Unit 3 at the McKee Run Generating Power Plant. By completing this test the facility continues to meet the State of Delaware air emission requirements. This type of team work with contractors continues to make this project successful. During a run period the operation staff discovered that the Unit 3 had developed a tube leak. The unit was taken down and cooled. BREMCO was called in to make the repairs. The leak was found to be on 136’ level. The leak was discovered on the outside of the boiler. A piece of the boiler tube was removed and a new piece was installed. The boiler was hydro to 1500 psi and that pressure was held for 10 minutes with no leaks. The outage was cleared and the boiler was return to service. The Maintenance staff, two from the IC&E staff and one operational staff members attended mobile crane training. The training was conducted Becket LLC. The training consisted of three days of training in the class room and out in the field with hands on training. By having numerous staff member able to operate the mobile crane is an asset to the facility. When the need arises in a normal operation or an emergency where the mobile crane would be needed the facility would have coverage for a crane operator. The Plant Engineer and Maintenance Supervisor continue to work on obtaining the price quote for installing a remote start capability for the Van Sant unit. August 25, 2016 Page 23 39

Monthly Management Committee Update September 2016 5.0 Capital Improvement Projects (CIP) This month’s report for CIP project planned and budgeted for the current budget year 2015/2016 with the status to date for the project. August 25, 2016 Page 24 40

Monthly Management Committee Update September 2016 6.0 General Plant Information Phil Marvel, Maintenance Supervisor, attended a Management Kaizen Session held in Raleigh, North Carolina on September 15 and September 16. This interesting conference consisted of DISC personality analysis, role-playing, communication skill building and many more lessons on successfully managing and communicating. 7.0 Training Safety Topics discussed during the September monthly safety committee meeting were reviewed by the entire staff. The monthly safety topic was; “Safe Work Habits” and it covered how workers develop good work habits at work and in our everyday activities as well. Some say it takes numerous days of continual monitoring and reminding yourself to develop a habit. Some of us have very good habits, yet some of us could use a little work. A few examples are fastening seat belts every time you enter a vehicle, using hearing protection on the production floor, wearing safety glasses, long pants and long shirts when weed whacking, and utilizing hand rails when walking down stairs. The Operating Teams continued to utilize PJM and OES-NA computer based training programs for maintaining their PJM Certification/Continuing Education Hours. (CEH’s) All staff continued to work on their GPi Learn topic subjects and NAES Safety Manual review. Rick Barber, Senior Operator, completed a one day seminar for Leadership Training. . 8.0 Calendar of Upcoming Events A forecast of general event dates for the power plant projects, outages and various agency reporting dates are listed below. August 25, 2016 Page 25 41

Monthly Management Committee Update September 2016 9.0 “Value Added” Accomplishments during September During the month the power plant staff accomplished the normal preventative and corrective maintenance for the generation units. We are tasked with maintaining and protecting the City of Dover power generation assets and keeping them “available” for dispatch when called. Listed below are some of the work accomplishments that have been completed this past month that NAES feels added value to the generation unit assets, protected the assets from deterioration or inoperability, and overall increased the life expectancy through improved maintenance practices which includes preventative and predictive maintenance tasks (see Section 4 - Maintenance Work Orders) for the City of Dover units.  McKee Run contacted outside vendors to perform the cleanout of Outfall 001 and Outfall 004 storm water drains, this is a part of the Pollution Minimization Plan for the Delaware River Basin Committee (DRBC). The estimated costs for these services are between $45,000 and $70,000. The maintenance department was able to remove all the stuck outfall covers for access to each outfall for cleaning and flushing. NAES is conferring with the City of Dover Public Works Department to coordinate their assistance to conduct video surveillance and flushing of these storm drain outfall drain lines. The power plant staff will then coordinate the samples needed to support the voluntary DRBC initiative on PCB sampling. Our ability to free up the outfall grate covers has already saved the City of Dover a substantial amount of the money quoted above and with the assistance of the public works department we expect to save even more contractor costs for the City.  NAES is working with the chemical contractor to utilize one (1) 275-gallon tote of cooling tower biocide in an effort to repurpose this material rather than simply ship the material off-site as off- spec material. This was a product used prior the current chemical vendor and will help offset some of the chemical expenses in our budget.  In September, NAES represented the McKee Run and VanSant sites at a DNREC public workshop at the City of Dover Library to demonstrate the reduction in air emissions from industrial sites in the area. McKee Run was highlighted and depicted as one of the smallest air emission sources in the area. The purpose of this open house was demonstrate to local citizens and environmental groups point source pollution reductions and highlight other source of air pollution in the region.  The feasibility study for converting the Unit 1 and Unit 2 Generators was provided to NAES. The conversion estimate was $3.7 million per unit plus additional Bus Yard work, approximated to cost another $900K, a new transformer and breakers to support the conversion of the units. It is estimated that the total cost would be $9 million so the project will not go forward.  The maintenance department replaced two of the IWW system waste water pumps. During 2010 modifications to the Industrial Waste Water (IWW) system, pumps for the waste water tank were installed that were available on site. They were not rated for the system needs and were obsolete when they were installed. As a result hose pumps are failing and the mechanical seals have also failed. There are no repair parts or replacement mechanical seals available due to their age to repair these pumps. Replacement pumps were requested that suit the system need and design, August 25, 2016 Page 26 42

Monthly Management Committee Update September 2016 they were purchased and will be installed, for the industrial waste water system which are better suited and properly rated the system as required. August 25, 2016 Page 27 43

Monthly Management Committee Update September 2016 APPENDIX: PJM INVOICE REPORT Monthly Billing Statement - CSV and NAME: XML CUSTOMER ACCOUNT: City of Dover, Delaware CUSTOMER CODE: DOVDE CUSTOMER ID: 76.000000 FINAL BILLING STATEMENT ISSUED: 10/7/2016 12:11 BILLING PERIOD START DATE: 9/1/2016 BILLING PERIOD END DATE: 9/30/2016 INVOICE NUMBER: 2016093000076.000000 INVOICE DUE DATE: 10/14/2016 12:00 SOURCE BILLING PERIOD CHARGES ADJ BILLING LINE ITEM NAME START AMOUNT ($) Network Integration Transmission 1100.000000 Service 288576.000000 1108.000000 Transmission Enhancement 52640.620000 Firm Point-to-Point Transmission 1130.000000 Service 0.000000 Non-Firm Point-to-Point Transmission 1140.000000 Service 0.000000 1200.000000 Day-ahead Spot Market Energy 415500.400000 1205.000000 Balancing Spot Market Energy 9807.120000 1210.000000 Day-ahead Transmission Congestion -530868.760000 1215.000000 Balancing Transmission Congestion 20692.800000 1220.000000 Day-ahead Transmission Losses -14875.900000 1225.000000 Balancing Transmission Losses 3489.980000 1230.000000 Inadvertent Interchange -1278.330000 Day-Ahead Load Response Charge 1242.000000 Allocation 183.650000 Real-Time Load Response Charge 1243.000000 Allocation 263.080000 1250.000000 Meter Error Correction -2827.850000 PJM Scheduling, System Control and Dispatch Service - Control Area 1301.000000 Administration 11591.850000 PJM Scheduling, System Control and 1302.000000 Dispatch Service - FTR Administration 38.400000 PJM Scheduling, System Control and 1303.000000 Dispatch Service - Market Support 2823.680000 August 25, 2016 Page 28 44

Monthly Management Committee Update September 2016 PJM Scheduling, System Control and Dispatch Service - Regulation Market 1304.000000 Administration 89.930000 PJM Scheduling, System Control and Dispatch Service - Capacity 1305.000000 Resource/Obligation Mgmt. 922.500000 PJM Scheduling, System Control and Dispatch Service - Advanced Second 1306.000000 Control Center 1197.980000 PJM Scheduling, System Control and Dispatch Service - Market Support 1307.000000 Offset -298.260000 1313.000000 PJM Settlement, Inc. 298.260000 Market Monitoring Unit (MMU) 1314.000000 Funding 423.270000 1315.000000 FERC Annual Recovery 4459.990000 Organization of PJM States, Inc. 1316.000000 (OPSI) Funding 47.950000 North American Electric Reliability 1317.000000 Corporation (NERC) 842.660000 1318.000000 Reliability First Corporation (RFC) 1377.040000 Transmission Owner Scheduling, 1320.000000 System Control and Dispatch Service 5090.220000 Reactive Supply and Voltage Control from Generation and Other Sources 1330.000000 Service 30066.890000 Regulation and Frequency Response 1340.000000 Service 8039.440000 1360.000000 Synchronized Reserve 4113.610000 1362.000000 Non-Synchronized Reserve 772.050000 1365.000000 Day-ahead Scheduling Reserve 10736.020000 1370.000000 Day-ahead Operating Reserve 2777.830000 1375.000000 Balancing Operating Reserve 4142.040000 Balancing Operating Reserve for Load 1376.000000 Response 2.640000 1378.000000 Reactive Services 1651.010000 1380.000000 Black Start Service 5357.130000 Load Reconciliation for Spot Market 1400.000000 Energy 432.190000 Load Reconciliation for Transmission 1410.000000 Congestion -4.400000 Load Reconciliation for Transmission 1420.000000 Losses -9.830000 Load Reconciliation for Inadvertent 1430.000000 Interchange -0.090000 Load Reconciliation for PJM Scheduling, System Control and 1440.000000 Dispatch Service 2.130000 Load Reconciliation for Schedule 9-6 - 1442.000000 Advanced Second Control Center 0.140000 Load Reconciliation for Market 1444.000000 Monitoring Unit (MMU) Funding 0.040000 August 25, 2016 Page 29 45

Monthly Management Committee Update September 2016 Load Reconciliation for FERC Annual 1445.000000 Recovery 0.670000 Load Reconciliation for Organization of 1446.000000 PJM States, Inc. (OPSI) Funding 0.010000 Load Reconciliation for North American Electric Reliability 1447.000000 Corporation (NERC) 0.130000 Load Reconciliation for Reliability First 1448.000000 Corporation (RFC) 0.210000 Load Reconciliation for Transmission Owner Scheduling, System Control 1450.000000 and Dispatch Service 0.770000 Load Reconciliation for Regulation and 1460.000000 Frequency Response Service 1.480000 Load Reconciliation for Synchronized 1470.000000 Reserve 0.600000 Load Reconciliation for Non- 1472.000000 Synchronized Reserve 0.110000 Load Reconciliation for Day-ahead 1475.000000 Scheduling Reserve 3.290000 Load Reconciliation for Balancing 1478.000000 Operating Reserve 0.280000 Load Reconciliation for Reactive 1490.000000 Services 0.640000 1500.000000 Financial Transmission Rights Auction -48252.900000 1600.000000 RPM Auction 14308.500000 1610.000000 Locational Reliability 654857.100000 1611.000000 CP Transitional Locational Reliability 211492.500000 1932.000000 Generation Deactivation Refund -245.710000 1250.000000 A Meter Error Correction 8/1/2016 -249.870000 PJM Scheduling, System Control and Dispatch Service - Advanced Second 1306.000000 A Control Center 8/1/2016 -0.010000 1360.000000 A Synchronized Reserve 8/1/2016 0.400000 1365.000000 A Day-ahead Scheduling Reserve 7/1/2016 -12.060000 1365.000000 A Day-ahead Scheduling Reserve 8/1/2016 0.880000 1370.000000 A Day-ahead Operating Reserve 7/1/2016 1.820000 1375.000000 A Balancing Operating Reserve 3/1/2014 60.750000 1375.000000 A Balancing Operating Reserve 4/1/2014 16.200000 1375.000000 A Balancing Operating Reserve 5/1/2016 -2.630000 1375.000000 A Balancing Operating Reserve 7/1/2016 -36.410000 1375.000000 A Balancing Operating Reserve 8/1/2016 2.500000 1380.000000 A Black Start Service 7/1/2016 52.690000 1380.000000 A Black Start Service 8/1/2016 138.590000 Michigan - Ontario Interface Phase 1911.000000 A Angle Regulators 8/1/2016 190.910000 Total Charges 1170618.560000 SOURCE CREDITS ADJ BILLING LINE ITEM NAME BILLING AMOUNT ($) August 25, 2016 Page 30 46

Monthly Management Committee Update September 2016 PERIOD START Network Integration Transmission 2100.000000 Service 0.000000 2108.000000 Transmission Enhancement 10899.800000 Firm Point-to-Point Transmission 2130.000000 Service 0.000000 Non-Firm Point-to-Point Transmission 2140.000000 Service 521.530000 2210.000000 Transmission Congestion -126491.440000 2220.000000 Transmission Losses 23901.250000 Transmission Owner Scheduling, 2320.000000 System Control and Dispatch Service 0.000000 Reactive Supply and Voltage Control from Generation and Other Sources 2330.000000 Service 29388.000000 Regulation and Frequency Response 2340.000000 Service 0.000000 2360.000000 Synchronized Reserve 141.660000 2365.000000 Day-ahead Scheduling Reserve 5027.600000 2370.000000 Day-ahead Operating Reserve 0.000000 2375.000000 Balancing Operating Reserve 389.340000 2380.000000 Black Start Service 0.000000 Load Reconciliation for Transmission 2420.000000 Losses 4.600000 2510.000000 Auction Revenue Rights 62468.700000 2600.000000 RPM Auction 626634.900000 2640.000000 Incremental Capacity Transfer Rights 1071.300000 2661.000000 Capacity Resource Deficiency 331.230000 Non-Firm Point-to-Point Transmission 2140.000000 A Service 8/1/2016 3.840000 2220.000000 A Transmission Losses 7/1/2016 0.330000 2220.000000 A Transmission Losses 8/1/2016 3.960000 2661.000000 A Capacity Resource Deficiency 12/1/2014 268.800000 2661.000000 A Capacity Resource Deficiency 1/1/2015 285.600000 2666.000000 A Load Management Test Failure 8/1/2016 361.430000 Total Credits 635212.430000 Monthly Billing Net Total 535406.130000 Previous Weekly Billing Net Total 435742.630000 Total Due / Receivable 99663.500000 End of Report August 25, 2016 Page 31 47

City Planner’s Monthly Report Planning, Inspections & Recreation SEPTEMBER 2016 Planning, Inspections & Recreation Highlights  Jason Osika was appointed as Fire Marshal on September 14, 2016.  Edgewell Personal Care Health Fair - On Wednesday, September 21st the Parks & Recreation staff hosted an informational booth at the Edgewell Personal Care employee wellness fair. Greeting ap- proximately 150 of their employees gave us an opportunity to share our facility information, program availability, and encourage exercise & walking as keys to living healthy lifestyles. Many of their employ- ees were unaware of what we had to offer before this opportunity.  Youth Soccer League—Approximately 300 children are participating in the Fall Youth Soccer League. Partnering with the YMCA and Holy Cross has afforded our program to extend its boundaries to a broad range of families right here in the greater Dover community. With the help of staff and volunteer coaches, Schutte Park is the place for team practices during the week and Saturday’s for league games. If you haven’t had the chance to see it for yourself, we invite you to come on over and check it out.  Youth Connections — Hosting 70 targeted at-risk students, this grant funded program held in partner- ship with Towne Point Elementary school is seeing one if it’s biggest enrollments to date. Sherwanda Ra- chal-Speaks is pleased with this year’s turn out and believes the mentoring, tutoring and healthy life skills being taught will be a great base to a bright future for these youth.  Spring & Summer Performing Arts on The Green — Our final per for mance held Septem- ber 1st, the Milford Community Band was a nice closure to the 2016 season. Please be sure to thank the following Gold Level Sponsor, Eden Hill Medical Group and our Silver Level sponsors: YMCA of Dover and Chesapeake Utilities. Their financial support assisted in making the series another successful pro- gram held in the City of Dover.  Amish Bike Tour — Held on September 10th, Parks & Recreation staff proudly assisted with logistics and event day activities. Once again, the Amish Bike Tour was touted as ex- tremely popular and well attended activity, making Dover a place where people want to live and play!

PROGRESS IN PICTURES Outback Steakhouse at 1574 N DuPont Highway BIG LOTS at 515 North DuPont Highway , Suite 100 BURLINGTON at 515 North DuPont Highway, Suite 200

PROGRESS IN PICTURES AT CLEARVIEW MEADOWS DEVELOPMENT

Planning, Inspections & Recreation Revenue FY '17 Budget FY '17 Actual (YTD) Revenue Stream Business License $1,425,000 $ 1,403,114 96% Trailer License $21,000 $ 12,474 59% Building Permits $600,000 $ 288,290 47% Cert. of Occupancy $6,500 $ 4,400 44% Public Occupancy $9,700 $ 989 5% Lodging House $14,100 $ 28 0% Plumbing/Heating/Air $75,000 $ 44,541 39% Rental Inspection Fee $350,000 $ 4,021 1% Miscellaneous $15,000 $ 5,263 19% Fire Protection Fees $62,000 $ 18,835 29% Code Enf. Fines $25,000 $ 12,050 34% Vacant Building Reg. $100,000 $ 98,590 66% Total P&I Revenue $2,703,300 $ 1,892,596 64% Recreation $149,800 $ 43,963 29% PERSONNEL AND TRAINING Jason Osika was appointed as Fire Marshal for the City of Dover on September 14, 2016. Mr. Osika took over the reins from Fire Marshal Timothy Mullaney Jr. who transferred to the Police Department. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For September 2016, Planning Staff was involved with review of 78 Permits and 24 Certificates of Occupancy permits. (2016 calendar year total of 846 Permits and CO’s compared to 720 for 2015). Thus Permit activity is up when compared to previous years. Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  The Planning Office is also involved in the following studies and projects: Restoring Central Dover Com- munity Plan implementation, Transportation Improvement Districts, the Division Street/Forest Street De- sign Week Charrette, and the Dover/Kent County MPO Regional Bicycle Plan Update project.  Planning Office Staff is also assisting in developing conceptual plans for improvements to the recreation- al amenities at Schutte Park.  The Planning Office continues the use of the mobile GIS application for data collection in the study of “Non-conforming Uses” to identify non-compliant uses in specific residential zones. Through the end of September, five of the nine property owners receiving Notification Letters in August 2016 had contacted Staff to discuss their non-conforming use status with some initiating steps to become compliant. Decem- ber 31, 2016 is the sun setting date for this set of nonconforming uses.  Ordinance #2016-18 for an amendment to the Zoning Ordinance regarding the COZ-1 (Corridor Overlay Zone) was tabled by City Council on September 12, 2016 following a Public Hearing. The Planning Commission on August 15, 2016 had recommended approval of the amendment to revise the building height (development guideline) limitation for a defined area on properties within the COZ-1. (MI-16-12) Construction Activity  Construction activities continue at several multi-family residential projects. These include the re-start of construction at the Tall Pines project at 1655 and 1665 Kenton Road (S-14-18) and this first building of Phase 2 at the Blue Hen Apartments Complex.  A Certificates of Occupancy was issued for another building in the redevelopment of Walker Woods as the Village of McKee Branch (S-13-18); this redevelopment project is almost complete.  There is also residential construction activity in Clearview Meadows PND, Nottingham Meadows, Sena- tors Lake, and Seskinore. Certificates of Occupancy were issued to a total of 13 residential dwelling units (one family detached dwellings).  Permits were issued to begin construction of a Commercial Building 5 of the Eden Hill Farm TND: Neighborhood Commercial District at 201 Towne Centre Drive (S-16-08); and construction of the Phase 2 expansion (8 beds) of Dover Behavioral Health facility on Horsepond Road (S-16-10).  Certificates of Occupancy were issued for the Outback Restaurant at the Dover Town Center; for the re- tail tenants of Burlington and Big Lots in Capital Commons (redevelopment of old Kmart site); a retail store at 150 South Governors Avenue, and a real estate office at 27 West Loockerman Street. SEPTEMBER FY17 TOTAL FOR FY17 New Home Permits Issued 17 39 Value of Commercial Projects $1,854,610.00 $15,402,373.00 Downtown Incentives (Fees $2,039.75 $8,037.75 Waived)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on September 19, 2016. The next Planning Commission meeting is scheduled for October 17, 2016. The following applications were considered:  S-16-07 The Arbors Senior Garden Apartments at 1051 College Road: Revised Plan—Commission moved to approve a Revised Site Development Plan The Arbors Senior Garden Apartments that will con- sist of construction of a site entrance/drive aisle instead of the improved public street (Senior Way) con- necting form College Road to Topaz Circle, and the reconfiguration of parking lot and walking trail sys- tem of the Active Recreation Area.  S-16-17 Parking Lot at 623 Fulton Street— Commission moved to gr ant conditional appr oval of the Site Development Site Plan S-16-17 for the 623 Fulton Street Parking Lot to replace an existing 11,600 S.F. +/- gravel parking lot with a thirty-four (34) space asphalt parking lot of the same area, with striping, parking bumpers, landscaping and lighting. The purpose of the parking lot is to provide parking for adja- cent properties.  S-16-18 Loockerman Way Redevelopment Master Plan: Two Mixed Use Buildings at 126 West Loockerman Street — Commission moved to grant conditional approval of the Site Development Master Plan and the Architectural Review Certification for the project at 126 West Loockerman Street. The Site Development Master Plan is to permit in two phases the construction of commercial (retail and restaurant) space and a total of twenty (20) apartment units in two mixed use buildings on this existing site known as Loockerman Way. The property is located within the Historic District and required the consideration of the Architectural Review Certification for the project; it was previously reviewed by the Historic District Commission (HI-16-05).  S-16-19 Schutte Park Public Works Yard—-Commission moved to grant conditional approval of the Site Development Plan S-16-19 for renovation of the City of Dover Department of Public Works Yard at 10 Electric Avenue inside Schutte Park. Board of Adjustment The Board of Adjustment met on September 21, 2016. The next regular scheduled meeting of the Board of Adjustment is scheduled for October 19, 2016. The following applications were considered:  V-16-06 - Project at 1310-1324 Forrest Avenue—The Board moved to defer action on variance applica- tion V-16-06 pertaining to the maximum allowed height of buildings located with the COZ-1.  V-16-12 - 100 North DuPont Highway— The Boar d moved to appr ove the ar ea var iance r equested from the requirements of Zoning Ordinance Article 6 § 3.4, 3.6, and 3.11 pertaining to the minimum park- ing space size, requirement for curbing, and the maximum number of parking spaces in order to perform site improvements relating to parking and traffic circulation on the subject property. Historic District Commission The Historic District Commission did not meet on September 15, 2016. The next Historic District Commis- sion meeting is scheduled for October 21, 2016.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY16 Projects Sub-recipient agreement were signed on September 1st, and the following pro- jects are underway. Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance ser- vices for homeless households within the City. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Pro- grams CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and complete emergen- cy home repairs to eliminate housing conditions that threaten the health and safety of low income homeowners. Habitat for Humanity CDBG funds will be used to rehabilitate a vacant property to sell to a low in- come family and provide affordable housing in the City of Dover.

Code Enforcement Activity—SEPTEMBER Case Type # cases current # cases % staff initiated % staff initiated month YTD current month YTD No valid Rental Permit 1 98 100% 99% No valid Building Permit 5 41 100% 92% Tall grass and weeds 48 480 85% 84% Unregistered vehicle 4 41 50% 65% Abandoned vehicle 3 39 100% 82% Annual Housing Inspection 31 195 90% 78% Property Maintenance – 26 330 81% 81% Exterior Electric Termination 15 102 100% 97% Dover Code of Ordinances 21 344 71% 78% Zoning 7 41 71% 78% Total Cases 161 1711 Total # of Inspections For 254 Month 231 Mifflin Road Dangerous Pool

Dangerous Buildings, Vacant Buildings & Demolitions  35 N. Queen Street—Property is condemned and a lien search is complete; home has been placed on the market for sale. An adjacent land owner has inquired about purchasing the property and demolishing the structure; they currently are in contact with City Staff.  2 S. Queen Street—Property was brought forward to City Council on December 9, 2015 as a dangerous building. Council declared that the owner would have 15 days to submit a contractor’s plan for renovations to City Staff and to place the issue back on the City Council agenda for January 11, 2016, for further review. Council has ordered that the home be demolished by February 11, 2016. The demolition of the structure has been de- layed.  234 N. Kirkwood Street—Property was condemned when the Dover Police Department discovered that a meth lab was being operated in a vacant home. The owner of the proper- ty has restored utilities and is currently cleaning the residence.  528 Bay Road—Commercial property is condemned. On Monday, August 1st, City Coun- cil ordered the property owner to demolish the structure by September 1, 2016. An asbes- tos survey was conducted and abatement will occur in October.  139 Mitscher Road—This property was condemned in July of 2015 as unfit for habitation. City Staff had scheduled it to go to City Council on August 24, 2015, to request permis- sion to have the structure demolished, but the property sold and the new owner obtained permits for renovations. Since that date, minimal work has been performed. On August 1, 2016, City Council ordered the owner to demolish the structure within 10 days. The asbestos survey is complete and the owner has obtained a Demolition Permit.  126 N. Ann Avenue—Notice sent to owner advising them that this property will be going forward to City Council on August 1st as a dangerous building. City Council deferred the demolition of this structure until November 7, 2016, to allow time for the new owner to make repairs or demolish.  145 N. Ann Avenue—Notice sent to owner advising them that this property will be going forward to City Council on August 1st as a dangerous building. City Staff postponed sending this property to City Council until November 7, 2016.  Vacant Buildings—During the month of September twenty-three (23) additional buildings were registered as vacant, and $16,875.00 in vacant building registration fees were col- lected.

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Current July 16-June17 Sept 2015 July 15-June16 Inspections SEPT 16 FYTD 17 SEPT 15 FYTD 16 Annual Fire/Life Safety Inspections 26 81 15 96 Fire/Code/DCO Complaints 25 59 32 122 Inspection Deficiencies from AFI 77 251 173 335 C/O & Acceptance Tests 7 41 4 51 Administrative Walk Thru 24 44 12 43 Plan Review 13 29 0 33 Accidental $5,251 $220,000 $106,900 $173,900 Incendiary $20,000 $0.00 $0.00 $25,000 Undetermined $0 $23,000 $16,000 $168,000 PERMITTING AND LICENSING Permits Issued SEPT 16 FYTD 17 SEPT 15 FYTD 16 Administrative Permit 0 5 0 8 Building Addition/Renovation Permits 23 99 32 104 Building Permits 35 90 34 77 Demolition Permits 5 9 8 14 Fence Permits 14 26 5 20 Fire Prevention Permits 5 26 8 32 Mechanical Permits 43 144 36 86 Plumbing Permits 46 110 44 92 Sign Permits 15 62 24 42 Swimming Pool Permits 1 5 0 1 Business Licenses 184 1959 86 1035 Merchant Licenses 20 324 6 237 Contractor Licenses 85 767 52 683 Lodging House Licenses 0 14 1 6 Mobile Homes 52 273 39 203 Public Occupancy 11 43 8 29 Rental Dwelling 21 64 23 95 BUILDING INSPECTIONS Inspections SEPT 16 FYTD 17 SEPT 15 FYTD 16 Building 497 1231 393 1137 Plumbing/Mechanical 268 1073 427 1077 Certificate of Occupancy 23 55 19 44

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated a total of four (4) incidents in the month of September, to include a fire at 101 Weston Dr. which resulted in the loss of a vehicle and damage to two other vehicles. During the month of September the Fire Marshal’s Of- fice conducted several inspections and acceptance tests. Delaware Tech and Wesley College were in- spected during this time frame. Recreation Division Enrollment Summary SEPTEMBER FY16 verses SEPTEMBER FY15 500 400 FY16 300 FY17 200 100 0 Ge n Rec Sports Trips Leagues Camps Category FY15 FY16 General Recreation 70 172 Sports 43 42 Trips 0 26 Leagues 448 378 Camps n/a n/a

Revenue Breakdown: September 2016 verses September 2015 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps Youth Connections/CSW Youth Connections/CSW General Recreation $733.75 General Recreation $1925.00 Sports $622.00 Sports $885.00 Trips $518.00 Trips $333.00 Leagues $6095.00 Leagues $3315.00 Building & Field Rentals $680.00 Building & Field Rentals $2200.00 Camps 0 Camps 0 Youth Connections/CSW $763.00 Youth Connections/CSW $1731.00

John W. Pitts Recreation Center – SEPTEMBER 2016 Total Program Attendance Facility Usage By The Hour 20,000 1,000 15,000 800 600 10,000 400 5,000 200 0 0 Sept 15 Sept 15 Oct 15 Nov 15 Oct 15 Nov 15 Dec 15 Jan 16 Dec 15 Jan 16 Feb 16 Feb 16 Mar 16 Apr 16 Mar 16 Apr 16 May 16 June 16 May 16 June 16 July 16 July 16 Aug 16 Sept 16 Aug 16 Sept 16 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour SEPT 16 FYTD 17 SEPT 15 FYTD 16 Open Gym 408 635 493.5 879.75 Fitness Classes 31 82 30 105.5 Leagues 41 266.5 29 250 Camps 0 988.5 0 860 Sports Classes 0 0 13.5 13.5 Meetings & Rentals 0 14 19.5 71.5 Enrichment Classes 2 2 2 2 Total Facility Usage Hours 482 1988 587.5 2182.25 Daily Program Attendance** SEPT 16 FYTD 17 SEPT 15 FYTD 16 Total 1809 10,790 1208 12,966 Open Gym 261 616 334 716 Fitness Classes 92 374 216 671 Leagues 1445 8368 485 9649 Camps 0 1,284 0 1,086 Sports Classes 0 0 27 27 Meetings & Rentals 0 137 138 809 Enrichment Classes 11 11 8 8 Since our opening in late April 2008, we have had 457,643 guests at the John W. Pitts Recreation Center. September Open Gym Registrations and Packages Sold Packages Sold: SEPT MTD YTD FYTD Daily: 6 $18 20 $60 Individual Quarterly: 0 $0 0 $0 Individual Annual: 0 $0 0 $0 Family Quarterly: 0 $0 0 $0 Family Annual: 0 $0_ 0 __ $0_ Revenue: 6 $18 20 $60

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS SEPTEMBER 2016 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS SEPTEMBER 2016 FINANCE DEPARTMENT ACTIVITY LEVELS FY16 YTD FY17 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 1,879 1,869 Total Amount of All Deposits $ 44,074,292 $ 44,690,902 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 206,856 100.0% $ 9,965,568 241,609 100.0% $ 11,076,888 Wages and Hours Worked Regular 168,345 81.4% $ 3,663,437 199,788 82.7% $ 4,541,344 All over time 8,821 4.3% $ 382,908 9,054 3.7% $ 398,163 Other Paid or Unpaid Wages and Hours Vacation 13,150 6.4% $ 367,716 14,497 6.0% $ 417,126 Sick 3,601 1.7% $ 86,195 4,766 2.0% $ 129,106 Terminal Leave - Retiree Vacation/Sick Payout 4,382 2.1% $ 154,570 4,361 1.8% $ 116,153 Comp Time 1,862 0.9% $ 54,874 1,979 0.8% $ 60,872 Personal 302 0.1% $ 9,520 1,455 0.6% $ 47,439 Leave Without Pay 1,391 0.7% $ - 340 0.1% $ - Other (description below) 5,003 2.4% $ 186,870 5,370 2.2% $ 199,335 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 6 7 Number of Payroll Checks & Direct Deposits Issued 4,634 5,258 Number of Pension Checks Issued 1,520 1,513 Total Pension Benefits Paid - Defined Benefit Plan $ 2,615,426 $ 2,606,594 ACCOUNTS PAYABLE Number of Check Vouchers 1,439 1,367 Number of EFT Vouchers 571 554 Vouchers Dollar Amount Disbursed $ 20,134,084 $ 16,237,291 PROCUREMENT & INVENTORY ACTIVITY LEVELS Warehouse Stock 3,500,000.00 1,440 1,420 3,000,000.00 1,400 2,500,000.00 1,380 2,000,000.00 1,360 Total $ Value 1,500,000.00 1,340 Total Line Items 1,320 1,000,000.00 1,300 500,000.00 1,280 0.00 1,260 Sep-15 Nov-15 Jan-16 Mar-16 May-16 Jul-16 Sep-16 Value: $2,328,989.13 Line Items: 1,317 Fuel Use Unleaded: 11,355.6 gallons Diesel: 6,745.8 gallons Total Cost: $ 28,370.35

City of Dover Finance Department Monthly Report - September 2016 General Fund Summary 25% Budget YTD Balance Budget Beginning Balance $ 4,493,900 $ - $ 4,493,900 0.0% Revenues Court of Chancery Fees 1,100,000 214,400 885,600 19.5% Police Extra Duty, Fines & Revenue 1,288,300 302,071 986,229 23.4% Franchise Fees 680,000 - 680,000 0.0% Grants 623,500 - 623,500 0.0% Intrafund Services 5,218,700 1,274,924 3,943,776 24.4% Library & Recreation Revenues 532,900 61,579 471,321 11.6% Licenses & Permits 3,129,100 1,897,497 1,231,603 60.6% Property Taxes (1) 12,895,100 12,438,120 456,980 96.5% Miscellaneous Revenues 146,800 56,348 90,452 38.4% Sanitation Revenues 2,538,300 625,207 1,913,093 24.6% Garrison Farm Rent Revenue 94,500 15,557 78,943 16.5% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 673,100 - 673,100 0.0% Civil Traffic Penalties 496,900 71,872 425,028 14.5% Transfer Taxes 1,672,700 536,163 1,136,537 32.1% Police Grants/Extra Duty 258,600 43,189 215,411 16.7% Water/Wastewater Fund 875,000 146,000 729,000 16.7% Electric Fund 10,000,000 2,501,333 7,498,667 25.0% Total Revenues 42,223,500 20,184,260 22,039,240 47.8% Total Beginning Balance & Revenues $ 46,717,400 $ 20,184,260 $ 26,533,140 43.2% Expenditures City Clerk & Council $ 553,400 $ 116,423 $ 436,977 21.0% Mayor, City Manager & Human Resources 1,258,900 316,282 942,618 25.1% Police & Police Extra Duty 16,875,200 3,838,024 13,037,176 22.7% Public Services 5,077,600 1,044,158 4,033,442 20.6% Engineering 207,000 38,312 168,688 18.5% Procurement & Inventory, Facilities Mgmt., Fleet Maint. 1,968,500 480,632 1,487,868 24.4% Planning, Inspections, Life Safety, & Code Enf. 2,151,000 458,256 1,692,744 21.3% Finance, Info Tech & Customer Services 2,871,200 767,498 2,103,702 26.7% Library & Recreation 2,385,900 560,844 1,825,056 23.5% Fire Department 721,700 159,094 562,606 22.0% Assessor 244,000 60,869 183,131 24.9% Contribution to DDP 150,000 - 150,000 0.0% Miscellaneous Grant Expense 25,000 - 25,000 0.0% Other Employment Expenses 400,700 - 400,700 0.0% Bank & CC Fees 15,000 1,098 13,902 7.3% Insurance 700,000 168,691 531,309 24.1% OPEB - Retiree’s Health Care Contribution 2,039,700 509,975 1,529,725 25.0% Police Pension Trust Contribution - State Grant 670,000 167,833 502,167 25.0% Appropriation to Police Pension Fund 500,000 - 500,000 0.0% Street Lights 804,000 204,854 599,146 25.5% Debt Service 685,300 356,679 328,621 52.0% Transfers Out Inventory Write-offs 10,000 10,000 - 100.0% Capital Projects Fund 1,859,400 930,000 929,400 50.0% Uncollectibles: Trash & Other 50,000 50,000 - 100.0% Total Expenditures 42,223,500 10,239,522 31,983,978 24.3% Budget Balance -Working Capital 4,493,900 - 4,493,900 0.0% Total Budget Balance & Expenditures $ 46,717,400 $ 10,239,522 $ 36,477,878 21.9% Reserve Balances Contingency $ 741,000 $ 735,599 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 9/30/16 is $681,101 as compared to $561,956 in September 2015.

City of Dover Finance Department Monthly Report - September 2016 Water/Wastewater Fund Summary 25% Budget YTD Balance Budget Beginning Balance - Water $ 566,500 $ - $ 566,500 0.0% Beginning Balance - Wastewater 663,200 - 663,200 0.0% 1,229,700 - 1,229,700 0.0% Revenues Water Services 5,800,000 1,780,501 4,019,499 30.7% Wastewater Services 3,800,000 1,027,093 2,772,907 27.0% Wastewater Treatment Services 3,000,000 812,463 2,187,537 27.1% Groundwater Inflow Adjustment 1,938,000 520,086 1,417,914 26.8% Water Tank Space Leases 366,200 10,474 355,726 2.9% Miscellaneous Receipts 83,000 43,849 39,151 52.8% Impact Fees - Water 252,000 191,100 60,900 75.8% Impact Fees - Wastewater 228,000 171,000 57,000 75.0% Total Revenues 15,467,200 4,556,566 10,910,634 29.5% Total Beginning Balance & Revenues $ 16,696,900 $ 4,556,566 $ 12,140,334 27.3% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 516,500 $ 111,419 $ 405,081 21.6% Water Department 655,400 143,493 511,907 21.9% Water Treatment Plant 1,727,400 433,370 1,294,030 25.1% Wastewater Department 962,400 196,654 765,746 20.4% Kent County Treatment Charge 4,130,000 1,007,678 3,122,322 24.4% Intrafund Service Fees 1,653,800 391,359 1,262,441 23.7% Retiree's Health Care 192,400 32,000 160,400 16.6% Debt Service 1,227,200 234,036 993,164 19.1% Other Employment Expenses 21,200 - 21,200 0.0% Bank & CC Fees 25,000 6,276 18,724 25.1% Bond Issuance Cost 40,000 - 40,000 0.0% Transfers Out Water I & E Fund 1,000,000 250,000 750,000 25.0% Wastewater I & E Fund 1,000,000 250,000 750,000 25.0% General Fund 875,000 146,000 729,000 16.7% Contingency Reserve - Water 110,000 - 110,000 0.0% Contingency Reserve - Wastewater 60,000 - 60,000 0.0% Electric Improv. & Ext. 231,200 - 231,200 0.0% Total Expenses 14,427,500 3,202,285 11,225,215 22.2% Budget Balances Budget Balance - Work. Cap Water 1,103,100 - 1,103,100 0.0% Budget Balance - Work. Cap WW 1,166,300 - 1,166,300 0.0% Total Budget Balances 2,269,400 - 2,269,400 0.0% Total Budget Balances & Expenses $ 16,696,900 $ 3,202,285 $ 13,494,615 19.2% Reserve Balances Contingency-Water $ 249,000 $ 118,339 Contingency-Wastewater $ 253,100 $ 215,439 Impact Fee Reserve - Water $ 243,200 $ 435,795 Impact Fee Reserve - Wastewater $ 1,391,800 $ 3,087,021 Bond Coverage Ratio (Covenant 1.20) 3.44 6.89

City of Dover Finance Department Monthly Report - September 2016 Electric Revenue Fund Summary 25% Budget YTD Balance Budget Beginning Balance $ 13,302,200 $ - $ 13,302,200 0.0% Revenues Direct Sales to Customers 77,193,200 24,298,671 52,894,529 31.5% Utility Tax 1,287,900 380,645 907,255 29.6% Weyandt Hall Rents 223,000 65,004 157,996 29.1% Miscellaneous Revenues 676,600 162,490 514,110 24.0% Interest Earnings 47,900 44,902 2,998 93.7% Total Revenues 79,428,600 24,388,663 55,039,937 30.7% Total Beginning Balance & Revenues $ 92,730,800 $ 24,388,663 $ 68,342,137 26.3% Expenses Power Supply & Generation Hedged Energy $ 16,557,600 $ 6,492,622 $ 10,064,978 39.2% Power Supply Management 996,000 208,749 787,251 21.0% Capacity Charges 10,160,600 2,649,856 7,510,744 26.1% Dover Sun Park Energy 2,313,900 595,165 1,718,735 25.7% Renewal Energy Credits (Incl. Solar) 1,036,800 673,201 363,599 64.9% RGGI 129,300 - 129,300 0.0% PJM Charges - Energy 12,357,900 1,393,666 10,964,234 11.3% PJM Charges - Transmission & Fees 7,603,800 1,171,874 6,431,926 15.4% Total Power Supply 51,155,900 13,185,133 37,970,767 25.8% Plant Operations 6,215,700 1,683,061 4,532,639 27.1% Generation Fuels 302,600 1,211,122 (908,522) 400.2% Capacity Credits (7,355,100) (1,877,801) (5,477,299) 25.5% PJM Spot Market Energy (804,900) (1,347,968) 543,068 167.5% PJM Credits (360,000) (229,248) (130,752) 63.7% Total Generation (2,001,700) (560,834) (1,440,866) 28.0% Total Power Supply & Generation 49,154,200 12,624,299 36,529,901 25.7% Electric Operating Divisions: Transmission/Distribution 3,605,700 934,659 2,671,041 25.9% Electrical Engineering 1,247,900 259,813 988,087 20.8% Administration 929,700 151,161 778,539 16.3% Meter Reading 378,600 89,702 288,898 23.7% Systems Operations 651,700 152,777 498,923 23.4% Intrafund Services 3,564,900 883,565 2,681,335 24.8% Utility Tax 1,287,900 380,646 907,254 29.6% Retirees Health Care 600,000 150,000 450,000 25.0% Interest on Deposits 21,000 5,905 15,095 28.1% Green Energy Payment to DEMEC 128,000 40,093 87,907 31.3% Accounts Receivable Write-Offs 250,000 250,000 - 100.0% Other Employee Expenses 58,900 - 58,900 0.0% Bank & CC Fees 275,000 73,271 201,729 26.6% Debt Service 1,618,000 412,926 1,205,074 25.5% Transfers Out: General Fund 10,000,000 2,501,333 7,498,667 25.0% Electric Improvement & Extension Fund 2,500,000 625,000 1,875,000 25.0% Future Capacity Reserve 750,000 - 750,000 0.0% Depreciation Reserve 750,000 - 750,000 0.0% Rate Stabilization Reserve 1,250,000 - 1,250,000 0.0% Total Expenses 79,021,500 19,535,150 59,486,350 24.7% Budget Balance - Work. Capital 13,709,300 - 13,709,300 0.0% Total Budget Balance & Expenses $ 92,730,800 $ 19,535,150 $ 73,195,650 21.1% Reserve Balances Contingency Reserve $ 848,300 $ 853,188 Insurance Reserve $ 762,000 $ 766,396 Rate Stabilization Reserve $ 8,511,900 $ 7,296,608 Bond Coverage Ratio (Covenant 1.25) 4.22 14.95 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 716,755 223,632 31.2% Sales per MWh $ 107.70 $ 106.14 98.6% Purchased/Generated MWh 747,187 233,912 31.3% All In MWh Supply & Generation $ 65.79 $ 53.97 82.0%

City of Dover Finance Department Monthly Report - September 2016 General Capital Project Fund Summary 25% Budget YTD Balance Budget Beginning Balance - Projects $ 383,900 $ - $ 383,900 0.0% Revenues State Grant - Other 105,000 - 105,000 0.0% Interest Earnings 5,000 4,333 667 86.7% Transfer from General Fund for Projects 1,859,400 930,000 929,400 50.0% Income from Sale of Assets - 70,042 (70,042) 0.0% Transfer from Parkland Reserve 80,000 - 80,000 0.0% Total Revenues 2,049,400 1,004,375 1,045,025 49.0% Total Beginning Balance & Revenue $ 2,433,300 $ 1,004,375 $ 1,428,925 41.3% Expenditures Fire $ 145,700 $ 145,614 $ 86 99.9% Grounds Maintenance 58,200 - 58,200 0.0% Recreation 165,000 - 165,000 0.0% Life Safety 29,500 - 29,500 0.0% Police 299,800 - 299,800 0.0% Streets 1,026,000 122,298 903,702 11.9% Sanitation 261,500 - 261,500 0.0% Facilities Management 27,700 - 27,700 0.0% Total Expenditures 2,044,400 267,912 1,776,488 13.1% Budget Balance - Projects 388,900 - 388,900 0.0% Total Budget Balance & Expenditures $ 2,433,300 $ 267,912 $ 2,165,388 11.0% Reserve Balances Capital Asset Replacement Reserve $ 1,266,300 $ 1,258,511 Parkland/Recreation $ 247,900 $ 327,685

City of Dover Finance Department Monthly Report - September 2016 Water/Wastewater Improvement & Extension Fund Summary 25% Budget YTD Balance Budget Beginning Balance - Water $ 1,179,900 $ - $ 1,179,900 0.0% Beginning Balance - Wastewater 952,600 - 952,600 0.0% 2,132,500 - 2,132,500 Revenues Interest Earnings 20,000 24,738 (4,738) 123.7% Transfer from Operating Fund for Water 1,000,000 250,000 750,000 25.0% Transfer from Operating Fund for Wastewater 1,000,000 250,000 750,000 25.0% Transfer from Impact Fee Reserve - Water 190,800 - 190,800 0.0% Transfer from Impact Fee Reserve - Wastewater 211,200 - 211,200 0.0% State Loan-Water 884,000 - 884,000 0.0% State Loan-Wastewater 2,400,000 - 2,400,000 0.0% Total Revenues 5,706,000 524,738 5,181,262 9.2% Total Beginning Balance & Revenues $ 7,838,500 $ 524,738 $ 7,313,762 6.7% Expenses Engineering & Inspection $ 30,400 $ - $ 30,400 0.0% Water 1,338,800 65,414 1,273,386 4.9% Wastewater 2,021,200 214,609 1,806,591 10.6% Water Treatment Plant 1,200,000 64,562 1,135,438 5.4% Total Expenses 4,590,400 344,585 4,245,815 7.5% Budget Balance Water - Working Capital 2,226,700 - 2,226,700 0.0% Budget Balance Wastewater - Working Capital 1,021,400 - 1,021,400 0.0% Total Budget Balances 3,248,100 - 3,248,100 0.0% Total Budget Balances & Expenses $ 7,838,500 $ 344,585 $ 7,493,915 4.4% Reserve Balances Capital Asset Replacement - Water $ 518,500 $ 521,503 Capital Asset Replacement - Wastewater $ 517,300 $ 520,310

City of Dover Finance Department Monthly Report - September 2016 Electric Improvement & Extension Fund Summary 25% Budget YTD Balance Budget Beginning Balance $ 5,540,500 $ - $ 5,540,500 0.0% Revenues Interest Earnings 40,000 30,386 9,614 76.0% Development Grants 5,000 - 5,000 0.0% Transfer from Electric Revenue Fund 2,500,000 625,000 1,875,000 25.0% Transfer from Water/Wastewater Fund 231,200 - 231,200 0.0% General Service Billing 900,000 126,611 773,389 14.1% Total Revenues 3,676,200 809,938 2,866,262 22.0% Total Beginning Balance & Revenues $ 9,216,700 $ 829,938 $ 8,386,762 9.0% Expenses Electric Generation $ 1,842,800 $ 73,505 $ 1,769,295 4.0% Transmission/Distribution 1,975,000 91,164 1,883,836 4.6% Electrical Engineering 910,700 52,643 858,057 5.8% Meter Reading 41,800 - 41,800 0.0% ERP System 1,000,000 - 1,000,000 0.0% Total Expenses 5,770,300 217,312 5,552,988 3.8% Budget Balance Bond - Work. Capital 3,446,400 - 3,446,400 0.0% Total Budget Balance & Expenses $ 9,216,700 $ 217,312 $ 8,999,388 2.4% Reserve Balances Depreciation Reserve $ 10,910,200 $ 10,168,896 Future Capacity Reserve $ 10,961,700 $ 10,322,097 City of Dover Electric Revenue Fund FY17 - White Oak Solar Park Incremental Cost Original Budget YTD Balance Power Supply & Generation Dover Sun Park - Energy $ 2,446,700 $ 783,746 $ 1,662,955 Dover Sun Park - REC's 362,400 86,975 275,425 Total Power Supply Cost 2,809,100 870,721 1,938,379 Non-Solar Power Supply Cost (490,402) (300,197) (190,205) Incremental Energy Cost $ 2,318,698 $ 570,523 $ 1,748,175 Revenues Customer Sales - Electricity (93,900) 25,655 (119,555) Rent Receipts (94,500) 15,557 (110,057) Total Revenues (188,400) 41,212 (229,612) Incremental Sun Park Cost $ 2,130,298 $ 611,735 $ 1,518,563 MWh Purchased/Generated - Solar 18,159.000 5,702.352 MWh $ Solar Energy $ 134.74 137.44 Solar REC's MWh 989.000 MWh $ Solar REC (one month lag)* 87.94

City of Dover Finance Department Monthly Report - September 2016 Community Transportation Improvement Fund 25% Budget YTD Balance Budget Beginning Balance $ 92,100 $ - $ 92,100 0.0% Revenues Grants Revenue 500,000 - 500,000 0.0% Interest Earned - 91 (91) 0.0% Total Revenues 500,000 91 499,909 0.0% Total Beginning Balance & Revenues $ 592,100 $ 91 $ 592,009 0.0% Expenses Transfer to Capital Project Fund $ 500,000 $ 6,500 $ 493,500 1.3% Total Expenses 500,000 6,500 493,500 1.3% Budget Balance - Working Capital 92,100 - 92,100 0.0% Total Budget Balances & Expenses $ 592,100 $ 6,500 $ 585,600 1.1%

City of Dover Finance Department Monthly Report - September 2016 Police Grant Funds 25% Budget YTD Balance Budget Beginning Balance $ 295,300 $ - $ 295,300 0.0% Revenues State & Federal Grants Received 319,000 134,650 184,350 42.2% Interest Earnings - 629 (629) 0.0% Total Revenues 319,000 135,279 183,721 42.4% Total Beginning Balance & Revenues $ 614,300 $ 135,279 $ 479,021 22.0% Expenses Cadet Program $ 81,100 $ 18,262 $ 62,838 22.5% Equipment & Program Supplies 284,000 50,954 233,046 17.9% Telephone/Fax 16,000 3,838 12,162 24.0% Training/Conference/Food/Travel 17,000 18,829 (1,829) 110.8% Consulting/Audit Fees 1,000 - 1,000 0.0% Contractual services 5,000 - 5,000 0.0% Operating Transfers - Out 82,000 24,825 57,175 30.3% Total Expenses 486,100 116,708 369,392 24.0% Budget Balance - Working Capital (Unaudited) 128,200 - 128,200 0.0% Total Budget Balances & Expenses $ 614,300 $ 116,708 $ 497,592 19.0% City of Dover Finance Department Monthly Report - September 2016 Library Grant Fund 25% Budget YTD Balance Budget Beginning Balance $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 305,500 148,514 156,986 48.6% Federal Grants 2,500 2,550 (50) 102.0% Total Revenues 308,000 151,064 156,936 49.0% Total Beginning Balance & Revenues $ 325,300 $ 151,064 $ 174,236 46.4% Expenses Program Expenses/Supplies-State Grants $ 27,500 $ 4,477 $ 23,023 16.3% Program Expenses/Supplies-Federal Grants 2,500 555 1,945 22.2% Office Supplies 30,800 4,066 26,734 13.2% Printing/Duplicating 12,500 2,726 9,774 21.8% Postage 100 27 73 27.0% Books 150,600 162 150,438 0.1% Furniture 10,500 1,308 9,192 12.5% Audio Visual Supplies 77,200 9,277 67,923 12.0% Training/Conference/Food/Travel 5,300 405 4,895 7.6% Office Equipment/Repairs & Maintenance 6,300 99 6,201 1.6% Other Equipment - Lease 2,000 457 1,543 22.9% Total Expenses 325,300 23,559 301,741 7.2% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 325,300 $ 23,559 $ 301,741 7.2%

City of Dover Finance Department Monthly Report - September 2016 After School Program/Substance Abuse Prevention Fund 25% Budget YTD Balance Budget Beginning Balance $ 60,300 $ - $ 60,300 0.0% Revenues Grants Received 28,000 7,008 20,992 25.0% Recreation Revenue 33,000 4,313 28,687 13.1% Total Revenues 61,000 11,321 49,679 18.6% Total Beginning Balance & Revenues $ 121,300 $ 11,321 $ 109,979 9.3% Expenses Temporary Help/Benefits $ 60,200 $ 22,244 $ 37,956 37.0% Program Expenses/Supplies 55,000 11,937 43,063 21.7% Total Expenses 115,200 34,181 81,019 29.7% Budget Balance - Working Capital 6,100 - 6,100 0.0% Total Budget Balances & Expenses $ 121,300 $ 34,181 $ 87,119 28.2% City of Dover Finance Department Monthly Report - September 2016 CDBG Fund 25% Budget YTD Balance Budget Beginning Balance $ 2,100 $ - $ 2,100 0.0% Revenues Grants Received 236,500 3,851 232,649 1.6% Interest Earnings - 23 (23) 0.0% Total Revenues 236,500 3,874 232,626 1.6% Total Beginning Balance & Revenues $ 238,600 $ 3,874 $ 234,726 1.6% Expenses Closing Cost/Down Payment Program $ 50,000 $ - $ 50,000 0.0% Connection Community Support Program 7,200 631 6,569 8.8% Dover Interfaith Ministry 22,000 - 22,000 0.0% MHDC Emergency Home Repair 25,000 21,376 3,624 85.5% Habitat For Humanity 30,000 2,953 27,047 9.8% Milford Housing H/O Rehabilitation 55,000 - 55,000 0.0% Salaries 47,300 - 47,300 0.0% NSP Expense - 7,619 (7,619) 0.0% Total Expenses 236,500 32,579 203,921 13.8% Budget Balance - Working Capital 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 238,600 $ 32,579 $ 206,021 13.7%

MONTHLY REPORT September 2016

Date Range: From 9/1/2016 to 9/30/2016 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 09/01/2016 30046 2016-000826 08:22 120 N STATE ST Smoke detector activation due to malfunction 0.1 09/01/2016 30046 2016-000827 13:23 113 PERRINKLE DRIVE Alarm system sounded due to malfunction 0.3 09/01/2016 30046 2016-000828 21:23 892 WOODCREST DR Assist police or other governmental agency 0.5 09/01/2016 30046 2016-000829 22:51 120 N STATE ST Alarm system sounded due to malfunction 0.1 09/01/2016 30046 2016-000830 23:48 1570 N DUPONT HWY Removal of victim(s) from stalled elevator 0.6 09/02/2016 30046 2016-000831 03:52 S STATE ST & ROOSEVELT AVE Assist police or other governmental agency 0.4 09/02/2016 30046 2016-000832 06:20 961 JANEKA LANE Smoke detector activation, no fire - unintentional 0.3 09/02/2016 30046 2016-000833 12:00 51 WEBBS LN B Cooking fire, confined to container 0.3 09/02/2016 30046 2016-000834 20:22 655 N DUPONT HWY Hazardous condition, other 0.3 09/02/2016 30046 2016-000835 22:21 217 MAHOGANY PL Water or steam leak 0.3 09/03/2016 30046 2016-000836 08:32 1995 SHARON HILL RD. Smoke detector activation due to malfunction 0.2 09/03/2016 30046 2016-000837 17:41 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.2 09/03/2016 30046 2016-000838 18:54 222 S DUPONT HWY Smoke detector activation due to malfunction 0.3 09/03/2016 30046 2016-000839 21:04 640 S STATE ST Outside rubbish fire, other 0.2 09/03/2016 30046 2016-000840 21:50 1200 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 09/03/2016 30046 2016-000841 22:49 705 E LOOCKERMAN ST Motor vehicle accident with no injuries. 0.3 09/04/2016 30046 2016-000842 12:47 834 S GOVERNORS AVE Smoke detector activation due to malfunction 0.2 09/04/2016 30046 2016-000843 14:25 120 N STATE ST Smoke detector activation, no fire - unintentional 0.2 09/04/2016 30046 2016-000844 19:42 120 N STATE ST Smoke detector activation due to malfunction 0.1 09/05/2016 30046 2016-000845 10:46 640 S STATE ST Gas leak (natural gas or LPG) 0.6 09/05/2016 30046 2016-000846 15:11 1570 N DUPONT HWY Sprinkler activation due to malfunction 0.4 09/06/2016 30046 2016-000847 09:26 175 ABADON DR Cooking fire, confined to container 0.5 09/06/2016 30046 2016-000848 10:43 21 W LOOCKERMAN ST Smoke detector activation due to malfunction 0.5 09/06/2016 30046 2016-000849 14:53 430 COLLEGE RD 200 False alarm or false call, other 0.1 09/06/2016 30046 2016-000850 16:42 1200 N. DUPONT HWY Dispatched & canceled en route 0.1 09/06/2016 30046 2016-000851 19:05 1574 N DUPONT HWY Dumpster or other outside trash receptacle fire 0.4 09/07/2016 30046 2016-000852 07:40 213 N BRADFORD ST Alarm system sounded due to malfunction 0.0 09/07/2016 30046 2016-000853 18:50 4283 FORREST AVE Fuel burner/boiler malfunction, fire confined 0.5 09/08/2016 30046 2016-000854 08:19 633 PEAR ST Cooking fire, confined to container 0.7 09/08/2016 30046 2016-000855 12:14 34 STARLIFTER AVE Electrical wiring/equipment problem, other 0.9 09/08/2016 30046 2016-000856 14:40 2800 N DUPONT HWY Smoke detector activation due to malfunction 0.3 09/08/2016 30046 2016-000857 16:03 9 PAR HAVEN DR C Cooking fire, confined to container 0.8 09/09/2016 30046 2016-000858 01:30 437 E WATER ST Smoke detector activation due to malfunction 0.3 09/09/2016 30046 2016-000859 11:33 430 COLLEGE RD 700 Smoke detector activation due to malfunction 0.1 09/09/2016 30046 2016-000860 16:37 725 HORSEPOND RD Special type of incident, other 0.2 09/09/2016 30046 2016-000861 19:41 1780 N DUPONT HWY Dumpster or other outside trash receptacle fire 0.5 09/09/2016 30046 2016-000862 20:54 1300 S FARMVIEW DR I Police matter 0.1 09/09/2016 30046 2016-000863 22:48 1234 HARRISON DR Gas leak (natural gas or LPG) 1.4 09/10/2016 30046 2016-000864 14:46 260 WEBBS LANE Building fire 0.8 09/10/2016 30046 2016-000865 15:11 725 HORSEPOND RD Medical assist, assist EMS crew 0.1 09/10/2016 30046 2016-000866 15:31 319 BILLY MITCHELL LN Lock-in (if lock out , use 511 ) 0.3 09/10/2016 30046 2016-000867 16:24 725 HORSEPOND RD Medical assist, assist EMS crew 0.2 09/10/2016 30046 2016-000868 19:25 1277 HARRISON DR Good intent call, other 0.5 09/11/2016 30046 2016-000869 02:37 259 E SHELDRAKE CIR Gasoline or other flammable liquid spill 0.6 09/11/2016 30046 2016-000870 19:14 1706 N DUPONT HWY Forest, woods or wildland fire 0.4 09/12/2016 30046 2016-000871 04:32 1570 N DUPONT HWY System malfunction, other 0.1 09/12/2016 30046 2016-000872 11:07 1200 N DUPONT HWY System malfunction, other 0.2 09/12/2016 30046 2016-000873 11:35 1699 N DUPONT HWY Service Call, other 0.9 09/12/2016 30046 2016-000874 15:52 51 WAYNE DR Cooking fire, confined to container 1.1 09/12/2016 30046 2016-000875 17:19 655 N DUPONT HWY Detector activation, no fire - unintentional 0.4 09/12/2016 30046 2016-000876 17:48 1568 N DUPONT HWY Natural vegetation fire, other 0.4 09/12/2016 30046 2016-000877 22:31 1570 N DUPONT HWY Alarm system sounded due to malfunction 0.2 09/13/2016 30046 2016-000878 10:06 200 GARRISON OAK DR Smoke detector activation due to malfunction 0.7 09/13/2016 30046 2016-000879 15:33 1570 N DUPONT HWY Unintentional transmission of alarm, other 0.1 09/13/2016 30046 2016-000880 18:56 861 SILVER LAKE BLVD Unintentional transmission of alarm, other 0.2 09/13/2016 30046 2016-000881 20:25 919 N DUPONT HWY Good intent call, other 0.2 09/14/2016 30046 2016-000882 11:39 515 N DUPONT HWY Sprinkler activation due to malfunction 0.4 09/14/2016 30046 2016-000883 12:25 51 CHATHAM CT Cooking fire, confined to container 0.5 09/14/2016 30046 2016-000885 12:54 113 N WEST ST False alarm or false call, other 0.1 Date: 10/11/2016 Page: 1 Time:10:27 AM

Date FDID Incident# Alarm ### Address Suite Type Lgth 09/14/2016 30046 2016-000886 13:31 1203 WALKER RD Alarm system activation, no fire - unintentional 0.1 09/14/2016 30046 2016-000887 16:58 105 KATRINA WAY System malfunction, other 0.4 09/14/2016 30046 2016-000888 20:12 S DUPONT HWY & WEBBS LA Grass fire 0.3 09/14/2016 30046 2016-000889 22:39 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 09/15/2016 30046 2016-000890 04:41 N STATE ST & N DUPONT HWY Grass fire 0.3 09/15/2016 30046 2016-000891 15:49 1200 N DUPONT HWY Alarm system sounded due to malfunction 0.1 09/15/2016 30046 2016-000892 17:59 Rt 1 S.B. SOUTH OF TOLL PLAZA Extrication of victim(s) from vehicle 2.5 09/15/2016 30046 2016-000893 20:30 200 PLAZA DR Extrication of victim(s) from vehicle 1.2 09/15/2016 30046 2016-000894 22:46 1200 N DUPONT HWY False alarm or false call, other 0.1 09/16/2016 30046 2016-000895 07:02 1200 N DUPONT HWY Alarm system sounded due to malfunction 0.1 09/16/2016 30046 2016-000896 07:41 1200 N DUPONT HWY Alarm system sounded due to malfunction 0.5 09/16/2016 30046 2016-000897 11:14 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.4 09/16/2016 30046 2016-000898 16:40 591 S DUPONT HWY Good intent call, other 0.3 09/16/2016 30046 2016-000899 17:56 1568 N DUPONT HWY Brush or brush-and-grass mixture fire 0.4 09/16/2016 30046 2016-000900 20:08 1155 WALKER RD Cooking fire, confined to container 0.4 09/16/2016 30046 2016-000901 22:22 305 Mac Arthur Dr Special outside fire, other 0.3 09/17/2016 30046 2016-000902 03:31 101 WESTON DR 2 Passenger vehicle fire 1.5 09/17/2016 30046 2016-000903 11:43 664 INDEPENDENCE BLVD Detector activation, no fire - unintentional 0.3 09/17/2016 30046 2016-000904 12:14 400 N DUPONT HWY B Smoke detector activation, no fire - unintentional 0.3 09/17/2016 30046 2016-000905 13:34 N DUPONT HWY & E. DIVISION Vehicle accident, general cleanup 0.4 09/17/2016 30046 2016-000906 14:49 E DIVISION ST & KENT AVE Motor vehicle accident with injuries 0.2 09/17/2016 30046 2016-000907 15:19 RT. 1 NB AT MAIN TOLL PLAZA Extrication of victim(s) from vehicle 0.7 09/17/2016 30046 2016-000908 20:01 305 MACARTHUR DR Citizen complaint 0.6 09/18/2016 30046 2016-000909 01:47 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 09/18/2016 30046 2016-000910 11:20 322 TROON RD Smoke detector activation, no fire - unintentional 0.3 09/18/2016 30046 2016-000911 12:12 1570 N DUPONT HWY System malfunction, other 1.0 09/18/2016 30046 2016-000912 16:38 130 BRANDYWINE DR Cooking fire, confined to container 0.3 09/18/2016 30046 2016-000913 18:31 1289 WALKER RD BUILD K False alarm or false call, other 0.4 09/19/2016 30046 2016-000914 13:59 1200 N DUPONT HWY False alarm or false call, other 0.1 09/19/2016 30046 2016-000915 18:25 50 Greenway square Electrical wiring/equipment problem, other 0.5 09/19/2016 30046 2016-000916 18:59 986 WHATCOAT DR Water or steam leak 0.5 09/20/2016 30046 2016-000917 07:37 1110 FORREST AVE System malfunction, other 0.4 09/20/2016 30046 2016-000918 09:15 1110 FORREST AVE Smoke detector activation due to malfunction 0.0 09/20/2016 30046 2016-000919 19:50 629 BUCKSON DR Combustible/flammable gas/liquid condition, other 0.5 09/21/2016 30046 2016-000920 06:48 65 STEVENSON DR CO detector activation due to malfunction 0.4 09/21/2016 30046 2016-000921 13:53 3 THE PLAZA Smoke detector activation due to malfunction 0.5 09/21/2016 30046 2016-000922 14:23 320 RAYMOND ST Medical assist, assist EMS crew 0.2 09/21/2016 30046 2016-000923 17:02 1124 CHARLES DR Smoke detector activation, no fire - unintentional 0.2 09/21/2016 30046 2016-000924 18:10 898 WOODCREST DR Dumpster or other outside trash receptacle fire 0.4 09/22/2016 30046 2016-000925 00:55 118 RED OAK DR Smoke detector activation due to malfunction 0.6 09/22/2016 30046 2016-000926 08:06 911 WOODCREST DR CO detector activation due to malfunction 0.4 09/22/2016 30046 2016-000927 08:30 200 BANNING ST 170 Motor vehicle accident with injuries 0.4 09/22/2016 30046 2016-000928 12:23 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.2 09/22/2016 30046 2016-000929 21:43 908 WOODCREST DR Carbon monoxide detector activation, no CO 0.4 09/23/2016 30046 2016-000930 14:05 421 NEW CASTLE AVE Smoke detector activation due to malfunction 0.3 09/23/2016 30046 2016-000931 19:34 120 N STATE ST System malfunction, other 0.1 09/24/2016 30046 2016-000932 04:00 110 TOPAZ CIR Smoke detector activation due to malfunction 0.6 09/24/2016 30046 2016-000933 18:06 1200 N DUPONT HWY Malicious, mischievous false call, other 0.2 09/24/2016 30046 2016-000934 22:02 129 HAMPTON DR Prescribed fire 0.4 09/25/2016 30046 2016-000935 04:37 47 VIRGINIA AVE Outside rubbish fire, other 0.3 09/25/2016 30046 2016-000936 15:53 1570 N DUPONT HWY Sprinkler activation due to malfunction 0.1 09/26/2016 30046 2016-000937 05:13 500 PERSIMMON TREE LA 1 Cooking fire, confined to container 0.4 09/26/2016 30046 2016-000938 10:17 NEW ST. & WATER ST. Dispatched & canceled en route 0.2 09/26/2016 30046 2016-000939 10:58 1200 N DUPONT HWY Removal of victim(s) from stalled elevator 0.5 09/26/2016 30046 2016-000940 16:45 209 WINTERBERRY DR Cooking fire, confined to container 0.4 09/26/2016 30046 2016-000941 17:42 1086 S STATE ST Heat detector activation due to malfunction 0.3 09/26/2016 30046 2016-000942 20:56 911 KENTON RD Oil or other combustible liquid spill 0.1 09/27/2016 30046 2016-000943 00:12 1570 N DUPONT HWY False alarm or false call, other 0.1 09/27/2016 30046 2016-000944 04:37 1180 WALKER RD False alarm or false call, other 0.5 09/27/2016 30046 2016-000945 12:30 1 WESTON DR Electrical wiring/equipment problem, other 0.3 09/27/2016 30046 2016-000946 20:15 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.2 09/27/2016 30046 2016-000947 21:27 PUNCHEON RUN Extrication of victim(s) from vehicle 0.3 09/28/2016 30046 2016-000948 14:31 246 N DUPONT HWY Electrical wiring/equipment problem, other 0.9 Date: 10/11/2016 Page: 2 Time:10:27 AM

Date FDID Incident# Alarm ### Address Suite Type Lgth 09/28/2016 30046 2016-000949 23:30 745 BACON AVE Passenger vehicle fire 0.5 09/29/2016 30046 2016-000950 03:09 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.1 09/29/2016 30046 2016-000951 07:46 650 BAY RD Arcing, shorted electrical equipment 0.7 09/29/2016 30046 2016-000952 08:11 50 N DUPONT HWY System malfunction, other 0.1 09/29/2016 30046 2016-000953 13:35 1200 N DUPONT HWY System malfunction, other 0.1 09/29/2016 30046 2016-000954 14:13 LOOCKERMAN ST Power line down 0.2 09/29/2016 30046 2016-000955 14:58 5 CONGRESS PL Hazardous condition, other 0.3 09/29/2016 30046 2016-000956 15:17 400 S QUEEN ST Electrical wiring/equipment problem, other 0.3 09/29/2016 30046 2016-000957 15:43 100 KIRKWOOD ST Power line down 0.2 09/29/2016 30046 2016-000958 16:17 2800 N DUPONT HWY Good intent call, other 0.1 09/29/2016 30046 2016-000959 16:22 1240 S LITTLE CREEK RD Passenger vehicle fire 0.5 09/29/2016 30046 2016-000960 16:56 56 S GOVERNORS AVE Wind storm, tornado/hurricane assessment 0.1 09/29/2016 30046 2016-000961 18:58 S QUEEN ST No incident found on arrival at dispatch address 0.1 09/29/2016 30046 2016-000962 20:29 105 KATRINA WAY Sprinkler activation, no fire - unintentional 0.8 09/30/2016 30046 2016-000963 09:40 200 GARRISON OAK DR Smoke detector activation due to malfunction 0.2 09/30/2016 30046 2016-000964 14:05 758 N DUPONT HWY Extrication of victim(s) from vehicle 0.3 09/30/2016 30046 2016-000965 15:40 1200 N DUPONT HWY Extrication, rescue, other 0.2 09/30/2016 30046 2016-000966 17:22 1570 N DUPONT HWY Removal of victim(s) from stalled elevator 0.4 09/30/2016 30046 2016-000967 19:50 COLLEGE RD Extrication of victim(s) from vehicle 0.4 09/30/2016 30046 2016-000968 20:12 515 N DUPONT HWY Malicious, mischievous false call, other 0.3 09/30/2016 30046 2016-000969 20:28 515 N DUPONT HWY Electrical wiring/equipment problem, other 1.1 09/30/2016 30046 2016-000970 22:24 1061 S LITTLE CREEK RD Assist police or other governmental agency 1.0 09/30/2016 30046 2016-000971 23:55 1131 N DUPONT HWY Medical assist, assist EMS crew 0.0 Total Number of Incidents: 145 Total Length of Incidents: 55.8 Hours

12:14 PM Robbins Hose Company # 1, Inc. 10/10/16 Accrual Basis Profit & Loss Detail September 2016 Type Date Num Name Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 09/04/2016 1639 Atlantic Emergency Solutions Check 09/04/2016 1639 Atlantic Emergency Solutions Check 09/04/2016 1639 Atlantic Emergency Solutions Check 09/04/2016 1639 Atlantic Emergency Solutions Check 09/10/2016 1642 Atlantic Emergency Solutions Check 09/10/2016 1642 Atlantic Emergency Solutions Check 09/10/2016 1642 Atlantic Emergency Solutions Check 09/10/2016 1646 Hurley's Fix It Check 09/18/2016 1647 Atlantic Emergency Solutions Check 09/18/2016 1650 Dover Automotive Check 09/18/2016 1650 Dover Automotive Total Apparatus Repairs & Maintenance Electricity Check 09/10/2016 1643 City of Dover Utility Check 09/10/2016 1644 City of Dover Utility Total Electricity Gasoline Check 09/18/2016 1649 City of Dover Check 09/18/2016 1649 City of Dover Total Gasoline Heating Expenses- Gas Check 09/04/2016 1640 Chesapeake Utilities Check 09/18/2016 1648 Chesapeake Utilities Total Heating Expenses- Gas Office Supplies Check 09/18/2016 1649 City of Dover Total Office Supplies Program Expenses Check 09/10/2016 1645 Fail Safe Testing Check 09/18/2016 1652 Roy's Electrical Service, Inc. Check 09/18/2016 1652 Roy's Electrical Service, Inc. Check 09/25/2016 1654 ESI Equipment, Inc. Check 09/25/2016 1655 Roy's Electrical Service, Inc. Check 09/25/2016 1655 Roy's Electrical Service, Inc. Total Program Expenses Radio Repairs Check 09/18/2016 1651 Magnum Total Radio Repairs Page 1 of 6

12:14 PM Robbins Hose Company # 1, Inc. 10/10/16 Accrual Basis Profit & Loss Detail September 2016 Type Date Num Name Telephone Check 09/04/2016 1641 Verizon Wireless Check 09/18/2016 1649 City of Dover Check 09/18/2016 1649 City of Dover Total Telephone Training & Travel Expenses Check 09/25/2016 1653 Delaware State Fire School Check 09/25/2016 1653 Delaware State Fire School Total Training & Travel Expenses Water/Sewer Check 09/10/2016 1643 City of Dover Utility Check 09/10/2016 1643 City of Dover Utility Check 09/10/2016 1644 City of Dover Utility Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 2 of 6

12:14 PM Robbins Hose Company # 1, Inc. 10/10/16 Accrual Basis Profit & Loss Detail September 2016 Memo Clr Split Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Invoice # 11616DEL- Eng 6 front end City Fund Account Invoice # 11633DEL- Eng 6 new speedometer City Fund Account Invoice # 11644DEL- Eng 4 officer door City Fund Account Invoice # 11583DEL- Eng 4 DOT & annual inspection City Fund Account Invoice # 11653DEL- L-1 broken door switch sensor City Fund Account Invoice # 11632DEL- L-2 door locks City Fund Account Invoice # 11570DEL- Eng 3 A/C blower City Fund Account Replaced bent trailer hitch on Gator trailer City Fund Account Invoice # 11694DEL- Eng 6 oil problem City Fund Account Invoice # 820332- cleaning supplies City Fund Account Invoice # 820713- tire wet City Fund Account Total Apparatus Repairs & Maintenance Electricity Acct # 44343-32052 City Fund Account Acct # 44255-31966 City Fund Account Total Electricity Gasoline Unleade fuel charges for August City Fund Account Bio-Diesel fuel charges for August City Fund Account Total Gasoline Heating Expenses- Gas Station 2 from 07/26 to 08/26 City Fund Account Station 1 from 08/03 to 09/06 City Fund Account Total Heating Expenses- Gas Office Supplies Postage charges for August City Fund Account Total Office Supplies Program Expenses Hose Test City Fund Account Invoice # 35658- siren repair City Fund Account Invoice # 35648- siren repair City Fund Account Service Agreement City Fund Account Invoice # 36008 City Fund Account Invoice # 36013 City Fund Account Total Program Expenses Radio Repairs Replaced portable charges- Eng 4 City Fund Account Total Radio Repairs Page 3 of 6

12:14 PM Robbins Hose Company # 1, Inc. 10/10/16 Accrual Basis Profit & Loss Detail September 2016 Memo Clr Split Telephone IPAD charges City Fund Account Verizon August phone charges City Fund Account Cavalier August phone charges City Fund Account Total Telephone Training & Travel Expenses EVO- Dickson City Fund Account NFPA Fire Inspector- Shepherd City Fund Account Total Training & Travel Expenses Water/Sewer Acct # 44345-32054 City Fund Account Acct # 44341-32050 City Fund Account Acct # 44253-31964 City Fund Account Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 4 of 6

12:14 PM Robbins Hose Company # 1, Inc. 10/10/16 Accrual Basis Profit & Loss Detail September 2016 Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance 1,248.59 1,248.59 445.19 1,693.78 526.62 2,220.40 15,945.38 18,165.78 374.94 18,540.72 805.37 19,346.09 456.00 19,802.09 100.00 19,902.09 495.40 20,397.49 78.20 20,475.69 85.44 20,561.13 Total Apparatus Repairs & Maintenance 20,561.13 20,561.13 Electricity 3,831.24 3,831.24 636.73 4,467.97 Total Electricity 4,467.97 4,467.97 Gasoline 129.65 129.65 562.21 691.86 Total Gasoline 691.86 691.86 Heating Expenses- Gas 47.76 47.76 120.47 168.23 Total Heating Expenses- Gas 168.23 168.23 Office Supplies 27.50 27.50 Total Office Supplies 27.50 27.50 Program Expenses 4,843.75 4,843.75 889.79 5,733.54 2,848.41 8,581.95 2,190.00 10,771.95 2,121.89 12,893.84 2,083.36 14,977.20 Total Program Expenses 14,977.20 14,977.20 Radio Repairs 434.95 434.95 Total Radio Repairs 434.95 434.95 Page 5 of 6

12:14 PM Robbins Hose Company # 1, Inc. 10/10/16 Accrual Basis Profit & Loss Detail September 2016 Amount Balance Telephone 300.20 300.20 287.83 588.03 23.69 611.72 Total Telephone 611.72 611.72 Training & Travel Expenses 25.00 25.00 460.00 485.00 Total Training & Travel Expenses 485.00 485.00 Water/Sewer 116.50 116.50 14.49 130.99 33.47 164.46 Total Water/Sewer 164.46 164.46 Total Expense 42,590.02 42,590.02 Net Ordinary Income -42,590.02 -42,590.02 Net Income -42,590.02 -42,590.02 Page 6 of 6

FY 16-17 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 91,300.00 $ 36,761.25 $ 54,538.75 Building Maintenace Supplies $ 1,500.00 $ 1,500.00 Contractual Services $ 9,000.00 $ 9,000.00 Electricity $ 45,000.00 $ 9,252.18 $ 35,747.82 Gasoline $ 15,000.00 $ 1,653.42 $ 13,346.58 Heating Expenses- Gas $ 12,000.00 $ 679.76 $ 11,320.24 Medical Supplies $ 1,000.00 $ 1,000.00 Office Supplies $ 1,500.00 $ 53.70 $ 1,446.30 Other Equipment Repairs $ 1,500.00 $ 1,500.00 Program Expenses $ 45,000.00 $ 25,270.33 $ 19,729.67 Radio Repairs $ 2,000.00 $ 434.95 $ 1,565.05 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 3,500.00 $ 221.26 $ 3,278.74 Telephone $ 9,000.00 $ 1,600.87 $ 7,399.13 Training & Travel $ 10,000.00 $ 1,935.00 $ 8,065.00 Uniforms & Firefighting Gear $ 30,000.00 $ 506.90 $ 29,493.10 Water/ Sewer $ 2,500.00 $ 332.88 $ 2,167.12 Balance as of: September 2016

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 November 14, 2016 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of September 2016: COMPLAINTS Total complaints received through September 30th, numbered 33,065, this is an increase of 4,059 complaints over the same period last year. 40,000 33,065 27,672 27,227 29,006 30,000 26,481 20,000 10,000 0 2012 2013 2014 2015 2016 CRIMINAL INVESTIGATIONS 10 8 8 6 5 4 4 4 3 3 2 2 2 2 1 1 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in September Cases Cleared In September Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 257.3 grams of miscellaneous other drugs and $3,495.00 USD during the month of September. 1,000.00 702.40 500.00 80.07 20.3 0 3.23 0.00 Marijuana Cocaine Ectasy (Doses) Oxycodone Heroin (Doses) GRAMS/DOSES FIREARM SEIZURES 4 3 2 0 0 0 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 7 ALCOHOL VIOLATIONS/DUI’S 2 ASSIST OTHER 14 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 0 CADETS CONTACTS DRUG RELATED ARRESTS 0 PARKING 12 LOUD MUSIC 0 DCO’S 14 MISCELLANEOUS VIOLATIONS 0 OPEN CONTAINER 3 PARKING VIOLATIONS 5 LOUD NOISE 0 PEDDLER 0 LEWDNESS 0 MEETINGS 127 OTHER 0 CRIME PREVENTION CHECK 0 BUSINESS CONTACTS 83 TRAFFIC ARRESTS 4 LIBRARY CHECKS 5 WARNINGS 0 COMPLAINTS ASSIGNED 54 FUGITIVE 0 SPECIAL EVENT 2 DCO 0 TOTAL CONTACTS 173 PROSTITUTION 0 TOTAL CONTACTS 159 2|Page

STREET CRIMES SAFE STREETS ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 12 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 62 DRUG RELATED ARRESTS 30 LOUD MUSIC 1 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 0 GUNS 0 CURFEW CHECKS 120 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 33 WARNINGS 26 FUGITIVES 19 DCO'S 1 PROSTITUTION 0 TOTAL CONTACTS 304 TRAFFIC ARRESTS The department issued 12,607 traffic citations through this reporting period, this is an increase of 2,825 citations over the number issued during the same period last year. 14,000 13,301 12,535 12,252 12,607 12,000 9,782 10,000 8,000 6,000 4,000 2,000 0 2012 2013 2014 2015 2016 3|Page

TRAFFIC CRASHES Through September 30th,, the Dover Police investigated 1,412 traffic crashes, an increase of 97 crashes investigated during the same period last year. 1,500 1,457 1,450 1,429 1,405 1,412 1,400 1,350 1,315 1,300 1,250 1,200 2012 2013 2014 2015 2016 911 Center During the month of September, the Dover Police Department handled a total of 8,764 calls averaging 293 calls per day. Dispatchers handled 2,333 on the 911 wireless lines, 476 on the 911 landlines, and 194 on the Voice Over Internet Protocol lines, the remaining 5,761 were administrative calls. 27% 66% 5% 2% 911 Wireless 911 Landline VoIP Administrative CITY ORDINANCE SUMMONS Through September 30th, we issued 5,369 city ordinance summons, an increase of 627 summonses for the same period last year. Note: Of those summonses issued in September, 7 DCO’s were issued for handicapped parking violations and 0 for fire lane parking violations, 118 for false alarms (79 for 1-2 alarms, 27 for 3-5 alarms, 9 for 6-9 alarms, 3 for 10-15 alarms, and 0 for 16 or more alarms) and 6 for noise violations 1 for vehicle violations and 5 for residence violations). 7,000 5,747 5,529 5,620 5,369 6,000 4,742 5,000 4,500 4,137 4,000 3,174 2,755 2,833 3,000 2,000 1,000 0 2012 2013 2014 2015 2016 ISSUED 5,529 5,620 5,747 4,742 5,369 PAID 4,500 3,174 4,137 2,755 2,833 4|Page

SEX OFFENDER STATISTICS/SEPTEMBER MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 20 1,860 51 2 TIER 3 16 1,528 43 1 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 199 200 189 150 91 95 100 50 0 AUGUST SEPTEMBER TIER 2 189 199 TIER 3 91 95 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police 5|Page

City of Dover Capital Investment Plan Project Tracking Report Quarterly Report as of September 30, 2016 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 914,200 $ 372,900 $ 3,107,200 $ 2,499,100 $ 6,893,400 General Billings for Reimbursement of Expense 105,000 - - 900,000 1,005,000 Debt Financing - - 3,284,000 - 3,284,000 State Community Transportation Funds - 500,000 - - 500,000 Transfer from WW Impact Fee Reserve - - 402,000 - 402,000 Transfer from General Fund 1,859,400 - - - 1,859,400 Transfer from Operating Funds - - 2,000,000 2,731,200 4,731,200 Transfer from Parkland Reserve 80,000 - - - 80,000 Grant Receipt - - - 5,000 5,000 Interest Income 5,000 - 20,000 40,000 65,000 Total Funding Sources (Unaudited) $ 2,963,600 $ 872,900 $ 8,813,200 $ 6,175,300 $ 18,825,000

City of Dover General Fund - Major CIP Projects Quarterly Report as of September 30, 2016 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS Hide CURRENT FISCAL YEAR Original Latest Project Previous Project % Original Revised Fiscal % Project Project Project To Date Years Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2015 2 ST1504 Old PW2 Site Improvements $ 535,000 $ 603,500 $ 544,322 $ 496,848 $ 59,178 90.2% $ 106,700 $ 106,700 $ 47,474 $ 59,226 44.5% In Process Design work ongoing 75% level 3 Totals - FY 2015 $ 535,000 $ 603,500 $ 544,322 $ 496,848 $ 59,178 90.2% $ 106,700 $ 106,700 $ 47,474 $ 59,226 44.5% 4 5 FY 2016 6 ST1601 FY16 Street and Alley Program $ 1,000,000 $ 933,100 $ 466,377 $ 457,665 $ 466,723 50.0% $ 475,400 $ 475,400 $ 8,712 $ 466,688 1.8% Complete Final invoices to be paid 7 ST1603 Valve Replacement - Silver Lake Dam 60,000 97,600 3,651 3,651 93,949 0.0% 80,900 93,900 - 93,900 0.0% Complete Final invoices to be paid 8 ST1604 Salt Storage Barn (originally proj ST1303) 50,000 75,000 12,562 12,562 62,438 16.7% 62,400 62,400 - 62,400 0.0% In Process Project out for advertisement 9 CT1669 Persimmon Park Place Drainage Study 24,600 24,600 21,096 13,745 3,505 85.8% 10,900 10,900 7,351 3,550 67.4% In Process 95% submittal under review 10 Totals - FY 2016 $ 1,134,600 $ 1,130,300 $ 503,686 $ 487,623 $ 626,614 44.6% $ 629,600 $ 642,600 $ 16,063 $ 626,537 2.5% 11 12 FY 2017 13 --- Vehicles & Equipment $ 695,200 $ 878,100 $ - $ - $ 878,100 0.0% $ 695,200 $ 878,100 $ - $ 878,100 0.0% In Process 14 FR1700 R Annual Contribution for Ladder 1 145,700 145,700 145,614 - 86 99.9% 145,700 145,700 145,614 86 99.9% 15 PR1701 Dover Park - Master Plan 50,000 50,000 - - 50,000 0.0% 50,000 50,000 - 50,000 0.0% 16 PR1702 Schutte Park Land Improvements 100,000 100,000 - - 100,000 0.0% 100,000 100,000 - 100,000 0.0% 17 PR1704 Small Park Improvements 15,000 15,000 - - 15,000 0.0% 15,000 15,000 - 15,000 0.0% 18 PD1701 Video Storage Array 12,500 12,500 - - 12,500 0.0% 12,500 12,500 - 12,500 0.0% 19 ST1701 R FY17 Street and Alley Program 900,000 812,000 - - 812,000 0.0% 900,000 812,000 - 812,000 0.0% In Process Proj awarded, awaiting paperwork 20 ST1702 Misc Emerg Street/Stormwater Repairs - 75,000 51,172 23,828 68.2% - 75,000 51,172 23,828 68.2% In Process Project open and ongoing 21 ST1703 Silver Lake Dam Improvements 126,000 126,000 - - 126,000 0.0% 126,000 126,000 - 126,000 0.0% In Process Design to begin by 11/15 22 Totals - FY 2017 $ 2,044,400 $ 2,214,300 $ 196,785 $ - $ 2,017,515 8.9% $ 2,044,400 $ 2,214,300 $ 196,785 $ 2,017,515 8.9% 23 24 Grand Totals $ 3,714,000 $ 3,948,100 $ 1,244,793 $ 984,471 $ 2,703,307 31.5% $ 2,780,700 $ 2,963,600 $ 260,322 $ 2,703,278 8.8% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.

City of Dover Community Transportation - Major CIP Projects Quarterly Report as of September 30, 2016 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2014 & Prior 2 ST0232 Pat Lynn Drive/D.H.S. Storm Drain Pipe $ 155,200 $ 190,300 $ 184,778 $ 5,522 97.1% $ 5,500 $ 5,500 $ - $ 5,500 0.0% 3 TE0601 Lincoln Park Center 900,000 602,400 523,277 79,123 86.9% 79,100 79,100 - 79,100 0.0% 4 CT0708 E Water Street Brick 65,000 80,700 1,000 79,700 1.2% 65,000 80,700 - 80,700 0.0% In Process Project to begin on 10/31 5 Totals - FY 2014 & Prior $ 1,120,200 $ 873,400 $ 709,055 $ 164,345 81.2% $ 149,600 $ 165,300 $ - $ 165,300 0.0% 6 7 FY 2016 8 CT1627 FY16 Paving Projects - Boggs Drive $ 247,400 $ 247,400 $ 139,762 $ 107,638 56.5% $ 107,600 $ 107,600 $ - $ 107,600 0.0% In Process Contract awarded, awaiting paperwork 9 CT1681 Pedestrian Enhancement-Mallard Pond Pathway 50,000 100,000 - 100,000 0.0% 50,000 100,000 - 100,000 0.0% In Process 10 Totals - FY 2016 $ 297,400 $ 347,400 $ 139,762 $ 207,638 40.2% $ 157,600 $ 207,600 $ - $ 207,600 0.0% 11 12 FY 2017 13 CT1714 Paving Project - Paper Alley $ 15,000 $ 15,000 $ - $ 15,000 0.0% $ 15,000 $ 15,000 $ - $ 15,000 0.0% In Process Contract awarded, awaiting paperwork 14 CTxxxx Unapplied CT Projects (placeholder) 500,000 485,000 - 485,000 0.0% 500,000 485,000 - 485,000 0.0% 15 Totals - FY 2017 $ 515,000 $ 500,000 $ - $ 500,000 0.0% $ 515,000 $ 500,000 $ - $ 500,000 0.0% 16 17 Grand Totals $ 1,932,600 $ 1,720,800 $ 848,817 $ 871,983 49.3% $ 822,200 $ 872,900 $ - $ 872,900 0.0% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund

City of Dover Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of September 30, 2016 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2014 2 EG1407 Metering System Upgrades $ 150,000 $ 80,000 $ 44,184 $ 35,816 55.2% $ 80,000 $ 80,000 $ 44,184 $ 35,816 55.2% In Process Need additional funds 3 EE1415 R Metering Infrastructure 150,000 150,000 - 150,000 0.0% 150,000 150,000 - 150,000 0.0% In Process 4 EG1416 M VanSant Capacity Increase 1,500,000 1,000,000 734,139 265,861 73.4% 270,900 270,900 4,991 265,909 1.8% In Process Air compressor for inlet fogging system installed 5 Totals - FY 2014 $ 1,800,000 $ 1,230,000 $ 778,323 $ 451,677 63.3% $ 500,900 $ 500,900 $ 49,175 $ 451,725 9.8% 6 7 FY 2015 8 EE1500 69 kV Rebuild - Horsepond Road $ 393,500 $ 330,500 $ 81,998 $ 248,502 24.8% $ 250,600 $ 250,600 $ 2,088 $ 248,512 0.8% In Process 9 EE1509 T West Dover Connector 250,000 250,000 108,563 141,437 43.4% - 141,400 - 141,400 0.0% In Process 10 EE1513 M Town Point Distribution Feeders 600,000 861,400 561,963 299,437 65.2% 350,000 350,000 50,485 299,515 14.4% In Process Phase 2 about 60% complete 11 Totals - FY 2015 $ 1,243,500 $ 1,441,900 $ 752,524 $ 689,376 52.2% $ 600,600 $ 742,000 $ 52,573 $ 689,427 7.1% 12 13 FY 2016 Received quotes from Bremco, UAET and a no bid 14 EG1612 Van Sant Exhaust Plenum Replacement $ 469,000 $ 469,000 $ 422,659 $ 46,341 90.1% $ 46,300 $ 46,300 $ - $ 46,300 0.0% In Process from NAES. Project to be completed Nov 4th. Change order for 15 EG1613 McKee Unit 3 Stack Repairs 485,000 292,600 2,624 289,976 0.9% 225,000 290,000 - 290,000 0.0% In Process $66k approved by CM 16 EE1607 Horsepond URD - Distribution Feeders 67,000 112,000 49,450 62,550 44.2% 62,500 62,500 - 62,500 0.0% In Process 17 EE1617 Oak Grove Trailer Park - Dist Upgrade 77,400 77,400 889 76,511 1.1% 77,400 77,400 889 76,511 1.1% In Process 18 EE1627 Dover East Estates - Dist Upgrade 125,500 125,500 - 125,500 0.0% 125,500 125,500 - 125,500 0.0% In Process 19 EE1629 T Tall Pine Condos - 43,000 14,403 28,597 33.5% - 43,000 14,403 28,597 33.5% In Process 20 EE1644 T Retreat Pump Station - 7,300 - 7,300 0.0% - 7,300 - 7,300 0.0% In Process 21 EE1648 T Blue Hen Apartments 23,900 23,900 9,211 14,689 38.5% 23,900 23,900 9,211 14,689 38.5% In Process 22 EE1652 T/G S New Street Lighting - 70,000 44,802 25,198 64.0% - 60,100 34,950 25,150 58.2% Complete 23 EE1657 T Creekstone 2 - 11,900 - 11,900 0.0% - 11,900 - 11,900 0.0% In Process 24 Totals - FY 2016 $ 1,247,800 $ 1,232,600 $ 544,038 $ 688,562 44.1% $ 560,600 $ 747,900 $ 59,453 $ 688,447 7.9% 25 26 FY 2017 27 --- R Vehicles & Equipment $ 165,800 $ 217,600 $ 21,624 $ 195,976 9.9% $ 165,800 $ 217,600 $ 21,624 $ 195,976 9.9% In Process Waiting on contract specifications 28 --- R New Developments 1,500,000 1,040,300 - 1,040,300 0.0% 1,500,000 1,040,300 - 1,040,300 0.0% In Process 29 EE1700 SCADA Master Hardware Replacement 150,000 150,000 - 150,000 0.0% 150,000 150,000 - 150,000 0.0% In Process 30 EE1701 T Islamic Society - 16,800 5,810 10,990 34.6% - 16,800 5,810 10,990 34.6% In Process 31 EE1702 T PW Rolling Acres Pump Station - 7,400 - 7,400 0.0% - 7,400 - 7,400 0.0% On Hold 32 EE1703 T Chesapeake - Dover Campus - 51,000 3,431 47,569 6.7% - 51,000 3,431 47,569 6.7% In Process 33 EE1704 T Eden Hill Comm - Building 5 - 19,000 - 19,000 0.0% - 19,000 - 19,000 0.0% In Process 34 EE1705 T The Grand - Building 4 - 26,800 - 26,800 0.0% - 26,800 - 26,800 0.0% In Process Transformer swapped out, minor work remaining 35 EE1706 T Hirsh Industries Inc - 15,000 - 15,000 0.0% - 15,000 - 15,000 0.0% Complete Invoices totaling $11,188 paid in October 36 EE1707 LED Lighting Upgrades 17,500 17,500 - 17,500 0.0% 17,500 17,500 - 17,500 0.0% In Process 37 EE1708 R Ampacity Standardization 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 25,000 0.0% In Process 38 EE1709 Substation Relay Upgrade 125,000 125,000 1,616 123,384 1.3% 125,000 125,000 1,616 123,384 1.3% In Process 39 EE1710 Public Works Wetland Project 450,000 450,000 - 450,000 0.0% 450,000 450,000 - 450,000 0.0% On Hold 40 EE1711 R Transmission Line Maintenance Program 75,000 75,000 - 75,000 0.0% 75,000 75,000 - 75,000 0.0% In Process 41 EE1712 R Lighting Project 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% In Process 42 EE1713 R Fault Indicators 10,000 10,000 1,110 8,890 11.1% 10,000 10,000 1,110 8,890 11.1% In Process 43 EE1714 UPS System Replacement 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 25,000 0.0% In Process 44 EE1715 R Distribution Capacitors and Controls 50,000 50,000 817 49,183 1.6% 50,000 50,000 817 49,183 1.6% In Process 45 EE1716 T Whatcoat Community Center - 7,200 2,656 4,544 36.9% - 7,200 2,656 4,544 36.9% In Process 46 EE1717 T Dover Christian Church - 7,900 - 7,900 0.0% - 7,900 - 7,900 0.0% In Process 47 EE1719 T Stover Boulevard Lights - 21,000 - 21,000 0.0% - 21,000 - 21,000 0.0% In Process Awaiting quote from GE. Establish list of parts 48 EG1701 Van Sant Unit 11 Major Inspection 400,000 400,000 5,840 394,160 1.5% 400,000 400,000 5,840 394,160 1.5% In Process needed and bid out to other vendors. 49 EG1702 R McKee Run Unit 3 Boiler Systems 382,000 382,000 - 382,000 0.0% 382,000 382,000 382,000 0.0% In Process 50 EG1703 R McKee Run Bldg Equipment Replacement 59,000 59,000 - 59,000 0.0% 59,000 59,000 - 59,000 0.0% In Process 51 EG1704 McKee Run Hydrogen Purity Analyzer 96,000 96,000 - 96,000 0.0% 96,000 96,000 - 96,000 0.0% In Process 52 EG1707 R McKee Run Auxiliary System Components 128,000 128,000 15,437 112,563 12.1% 128,000 128,000 15,437 112,563 12.1% In Process 53 EG1709 Unit 3 Cooling Water Line Repairs 469,000 469,000 - 469,000 0.0% 469,000 469,000 - 469,000 0.0% In Process 54 EG1710 R Plant Syst Safety & Compl Improvements 112,000 112,000 3,053 108,947 2.7% 112,000 112,000 3,053 108,947 2.7% In Process 55 EG1711 R Preservation of Structures 131,000 131,000 - 131,000 0.0% 131,000 131,000 - 131,000 0.0% In Process 56 57 Totals - FY 2017 $ 4,420,300 $ 4,184,500 $ 61,393 $ 4,123,107 1.5% $ 4,420,300 $ 4,184,500 $ 61,393 $ 4,123,107 1.5% 58 59 Grand Totals $ 8,711,600 $ 8,089,000 $ 2,136,278 $ 5,952,722 26.4% $ 6,082,400 $ 6,175,300 $ 222,594 $ 5,952,706 3.6% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project T = Transfer from blanket New Development original budget R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project G = Grant funded project

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects Quarterly Report as of September 30, 2016 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2008 Awaiting approval of proposed Memorandum of 2 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,556,000 $ 87,827 $ 2,468,173 3.4% $ 2,468,200 $ 2,468,200 $ - $ 2,468,200 0.0% In Process Understanding from owner 3 Totals - FY 2008 $ 4,196,600 $ 2,556,000 $ 87,827 $ 2,468,173 3.4% $ 2,468,200 $ 2,468,200 $ - $ 2,468,200 0.0% 4 5 FY 2013 6 WW1303 Westover PS $ 768,800 $ 1,403,900 $ 859,327 $ 544,573 61.2% $ 593,000 $ 593,000 $ 48,437 $ 544,563 8.2% In Process Construction ongoing 7 Totals - FY 2014 $ 768,800 $ 1,403,900 $ 859,327 $ 544,573 61.2% $ 593,000 $ 593,000 $ 48,437 $ 544,563 8.2% 8 9 FY 2015 10 WW1503 Hazlettville Road Interceptor $ 755,000 $ 774,100 $ 373,397 $ 400,704 48.2% $ - $ 618,900 $ 218,185 $ 400,715 35.3% In Process Proj substantially complete, awaiting final punch list 11 WW1507 Retreat Pump Station Replacement 412,500 483,900 36,331 447,569 7.5% 447,500 447,500 - 447,500 0.0% In Process Project underway, construction ongoing 12 Totals - FY 2015 $ 1,167,500 $ 1,258,000 $ 409,727 $ 848,273 32.6% $ 447,500 $ 1,066,400 $ 218,185 $ 848,215 20.5% 13 14 FY 2016 15 WD1609 M WTP Process Improvements $ 284,400 $ 1,446,100 $ 310,615 $ 1,135,485 21.5% $ 1,200,000 $ 1,200,000 $ 64,562 $ 1,135,438 5.4% In Process Design work continuing Proj to be coordinated with Procurement for advertising 16 WW1603 Rolling Acres PS Replacement 52,000 424,000 38,292 385,708 9.0% 372,000 396,100 10,399 385,701 2.6% In Process 17 WW1605 Delaware Avenue Sanitary Sewer Ext 25,000 25,000 - 25,000 0.0% - 25,000 - 25,000 0.0% In Process Proj to be submitted to Council on November 14th 18 Totals - FY 2016 $ 361,400 $ 1,895,100 $ 348,907 $ 1,546,193 18.4% $ 1,572,000 $ 1,621,100 $ 74,961 $ 1,546,139 4.6% 19 20 FY 2017 21 --- R Vehicles & Equipment $ 222,600 $ 268,700 $ 46,055 $ 222,645 17.1% $ 222,600 $ 268,700 $ 46,055 $ 222,645 17.1% In Process WD1700/ Meters have been ordered. Staff replacing large 22 WW1700 R Meter Replacement Project 400,000 400,000 21,841 378,159 5.5% 400,000 400,000 21,841 378,159 5.5% In Process meters as time allows Staff coordinating with contractor on wells to be 23 WD1701 R Wellhead Redevelopment 85,000 85,000 - 85,000 0.0% 85,000 85,000 - 85,000 0.0% In Process evaluated Proj awarded, staff to coordinate installation with 24 WD1704 New Fence - Well #6 - 40,000 - 40,000 0.0% - 40,000 - 40,000 0.0% In Process DelDOT project 25 WD1705 R Future Well Installation 100,000 100,000 - 100,000 0.0% 100,000 100,000 - 100,000 0.0% In Process Design is underway for new well 26 WD1706 R SCADA Equipment Tech Upgrade 88,000 88,000 - 88,000 0.0% 88,000 88,000 - 88,000 0.0% In Process Materials scheduled to be ordered soon. 27 WQ1702 R Water Quality Improvements 720,800 577,800 - 577,800 0.0% 720,800 577,800 - 577,800 0.0% In Process New Street awarded, awaiting paperwork to start Survey is complete, awaiting revisions from consultant 28 WQ1701 Bradford Street Survey - 28,000 - 28,000 0.0% - 28,000 - 28,000 0.0% In Process 29 WQ1703 Misc Emerg Water Repairs - 75,000 8,042 66,958 10.7% - 75,000 8,042 66,958 10.7% In Process Project open and ongoing 30 WW1702 Misc Emerg Sanitary Sewer Repairs 75,000 75,000 9,192 65,808 12.3% 75,000 75,000 9,192 65,808 12.3% In Process Project open and ongoing 31 WW1703 Lepore Road Sanitary Sewer Upgrade 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% In Process Design is underway, awaiting 75% design submittal 32 WW1704 Delaware Tech PS Replacement 52,000 52,000 - 52,000 0.0% 52,000 52,000 - 52,000 0.0% In Process Design is underway, consultant to complete survey 33 WW1705 Silver Lake PS Replacement 52,000 52,000 - 52,000 0.0% 52,000 52,000 - 52,000 0.0% In Process Design is underway, consultant to complete survey 34 WW1706 Walker Woods PS Replacement 52,000 52,000 - 52,000 0.0% 52,000 52,000 - 52,000 0.0% In Process Design is underway, consultant to complete survey 35 II1700 R Inflow/Infiltration Removal 1,121,000 785,500 - 785,500 0.0% 1,121,000 785,500 - 785,500 0.0% In Process Other projects under review by DelDOT 36 II1701 North Street Gravity Sewer Repair - 335,500 - 335,500 0.0% - 335,500 - 335,500 0.0% In Process Project to begin on November 1st 37 Totals - FY 2017 $ 3,018,400 $ 3,064,500 $ 85,129 $ 2,979,371 2.8% $ 3,018,400 $ 3,064,500 $ 85,129 $ 2,979,371 2.8% 38 39 Grand Totals $ 9,512,700 $ 10,177,500 $ 1,790,918 $ 8,386,582 17.6% $ 8,099,100 $ 8,813,200 $ 426,712 $ 8,386,488 4.8% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is budgeted to start over each fiscal year. No carry forward. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project T = Transfer from blanket WQ or I&I original budget

City of Dover MAYOR AND COUNCIL 1 PROPOSED COUNCIL RESOLUTION NO. 2016-12 2 A RESOLUTION PROPOSING INCLUSION OF FOUR SEASONS INTO THE KENT COUNTY 3 STORMWATER MAINTENANCE DISTRICT 4 WHEREAS, pursuant to 9 Del. C. §5202 et.seq. and Chapter 187 §90.4E(1) of the Kent County 5 Code, a Petition to extend the stormwater maintenance district for the area known as Four Seasons was 6 submitted by a majority of the real property owners within the proposed district; and 7 WHEREAS, pursuant to Chapter 187 §90.4.E(2) of the Kent County Code, the Kent Conservation 8 District inspected the stormwater management facilities for the proposed stormwater maintenance district, 9 identified required repairs, and developed an operation and maintenance plan; and 10 WHEREAS, all required repairs have been completed and inspected by Kent Conservation District; 11 and 12 WHEREAS, Chapter 187 §90.4.E.(7) of the Kent County Code requires that for subdivisions and 13 land developments located within incorporated areas, the petition shall be accompanied by evidence of 14 concurrence of the local governing body. 15 NOW THEREFORE BE IT RESOLVED: 16 1. That the proposed stormwater maintenance district expansion is adequate and appropriate; and 17 2. That all of the property owners within the district are benefitted directly or indirectly thereby; 18 and 19 3. That it is in the public interest to extend the stormwater maintenance district in the manner 20 proposed; and 21 4. That the stormwater maintenance infrastructure within Four Seasons, exclusive of that within 22 Delaware Department of Transportation/City of Dover right-of-way, shall be maintained in 23 accordance with the Operation and Maintenance Plan and that maintenance shall include regular 24 minor and major maintenance as well as emergency repairs as needed, as defined by Chapter 187 25 §90.4.B of the Kent County Code; and 26 5. That the inclusion of Four Seasons within the Stormwater Maintenance District and the resulting 27 infrastructure maintenance managed by the County shall take precedence over any homeowner 28 obligation for stormwater management included in declarations of restrictions or similar 29 development agreements. Any common open space or infrastructure within a community not 30 maintained as part of a stormwater maintenance district shall remain the responsibility of the 31 homeowners; and P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

Council Resolution No. 2016-12 Proposing Inclusion of Four Seasons into the Kent County Stormwater Maintenance District Page 2 32 6. Inclusion of Four Seasons within the Stormwater Maintenance District shall not exempt lot 33 owners within the subdivision from participation in a stormwater utility should one be 34 established by the City of Dover; and 35 7. That the Dover City Council concurs with the extension of the Stormwater Maintenance District 36 - Four Seasons. 37 ADOPTED: * 38 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2016\DRAFT\RESOLUTION NO. 2016-12 INCLUSION OF THE FOUR SEASONS-KC SW MAINT DISTRICT\Resolution No. 2016-12 Inclusion of Four 39 Seasons into the Kent County Stormwater Maintenance District.wpd 40 41 ROBIN R. CHRISTIANSEN TIMOTHY A. SLAVIN 42 MAYOR COUNCIL PRESIDENT 43 Actions History 44 11/14/2016 - Scheduled fo