COUNCIL PACKET Revised 02-13-2017

REGULAR COUNCIL MEETING AGENDA FEBRUARY 13, 2017 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA - DOVER, DELAWARE OPEN FORUM - 30 MINUTES PRIOR TO OFFICIAL MEETING (7:00 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY BISHOP THOMAS L. HOLSEY MOMENT OF SILENCE FOR LIEUTENANT STEVEN R. FLOYD LED BY COUNCILMAN BRIAN LEWIS PLEDGE OF ALLEGIANCE LED BY BOY SCOUT TROOP NUMBER 436 AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES A. SPECIAL COUNCIL MEETING OF JANUARY 23, 2017 B. REGULAR COUNCIL MEETING OF JANUARY 23, 2017 2. CERTIFICATE OF CONGRATULATIONS - MADISON BRENGLE 3. TRIBUTE NO. 2017-02 - LIEUTENANT STEVEN R. FLOYD

COUNCIL AGENDA - FEBRUARY 13, 2017 PAGE 2 4. REZONING REQUESTS - PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCES THE FIRST READING OF THE PROPOSED ORDINANCES WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF DECEMBER 12, 2016. THE ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS AND ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT." A. #2016-29 - PROPERTY LOCATED AT 301 NORTH BRADFORD STREET, CONSISTING OF 11,362.5 +/- S.F., OWNED BY HARRY O. MEEKS, JR. AND BONNIE G. MEEKS. THE PROPERTY IS CURRENTLY ZONED RG-1 (GENERAL RESIDENCE) AND THE PROPOSED ZONING IS C-1 (NEIGHBORHOOD COMMERCIAL) (TAX PARCEL: ED-05-068.17-02-34.00-000, THIRD COUNCIL DISTRICT; PLANNING REFERENCE: Z-17-01) B. #2016-30 - PROPERTY LOCATED AT 11-15 NORTH QUEEN STREET, CONSISTING OF 9,020 +/- S.F., OWNED BY E. VERNON INGRAM, JR. THE PROPERTY IS CURRENTLY ZONED RG-1 (GENERAL RESIDENCE) AND THE PROPOSED ZONING IS C-3 (SERVICE COMMERCIAL) (TAX PARCEL: ED-05-076.08-05-04.00-000, FOURTH COUNCIL DISTRICT; PLANNING REFERENCE: Z-17-02) 5. SPECIAL DOVER HUMAN RELATIONS COMMISSION REPORT - JANUARY 19, 2017 * A. ELECTION OF COMMITTEE CHAIR - GOVERNMENT POLICY, PROGRAMS, AND PRACTICES COMMITTEE (COMMISSION ELECTED MR. GADDIS TO SERVE AS THE CHAIR) * B. DHRC COMMITTEE UPDATES (1) COMMUNITY ENGAGEMENT COMMITTEE (MULLEN) (NO UPDATE WAS PROVIDED) (2) COMMUNICATIONS COMMITTEE (PAIGE) (COMMISSION ACTION NOT REQUIRED) (3) EDUCATION COMMITTEE (BOGLE) (COMMISSION ACTION NOT REQUIRED) C. OLD BUSINESS (1) DHRC DIVERSITY RESEARCH PROJECT (COMMISSION SUBMITTED THE DHRC DIVERSITY RESEARCH PROJECT REPORT TO CITY COUNCIL) * (2) DEVELOPMENT OF CONCISE STATEMENT - MISSION AND FUNCTIONS OF DHRC (COMMISSION RECOMMENDED THAT MR. GADDIS AND REVEREND PAIGE PRESENT A CONSOLIDATED STATEMENT AT THE NEXT MEETING) * (3) DHRC VACANCIES (COMMISSION ACTION NOT REQUIRED) * D. FUTURE MEETING DATES (COMMISSION SCHEDULED THE NEXT MEETING FOR THURSDAY, FEBRUARY 23, 2017 AT 6:00 P.M.) * 6. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 24, 2017 A. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (1) REPORT ON INITIAL ASSESSMENT OF PUBLIC SAFETY ISSUES RELATED TO HOLDING PUBLIC MEETINGS IN THE CITY COUNCIL CHAMBERS, CITY HALL, AND 5 EAST REED STREET (COMMITTEE ACTION NOT REQUIRED)

COUNCIL AGENDA - FEBRUARY 13, 2017 PAGE 3 * 6. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 24, 2017 (CONTINUED) A. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (CONTINUED) (2) QUARTERLY BRIEFING ON DOVER/KENT COUNTY METROPOLITAN PLANNING ORGANIZATION (MPO) PROJECTS (COMMITTEE ACTION NOT REQUIRED ON THE BELOW ITEMS) (A) DOWNTOWN DOVER PARKING STUDY (B) GARRISON OAK TRAFFIC STUDY (3) BICYCLE AND PEDESTRIAN SUBCOMMITTEE RECOMMENDATIONS (A) WALK21 INTERNATIONAL CHARTER FOR WALKING (COMMITTEE RECOMMENDED AUTHORIZING STAFF TO SIGN THE WALK21 INTERNATIONAL CHARTER FOR WALKING ON BEHALF OF THE CITY OF DOVER) (B) PROPOSED RESOLUTION NO. 2017-01 - COMPLETE STREETS (COMMITTEE RECOMMENDED ADOPTION OF THE PROPOSED RESOLUTION) B. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (1) DISCUSSION - USE OF LEVY COURT CHAMBERS (COMMITTEE RECOMMENDED THAT THE CITY MANAGER BE DIRECTED TO WORK WITH STAFF TO CREATE ROUGH ORDER MAGNITUDE ESTIMATES TO ADDRESS THE ADA AND SAFETY ISSUES THAT WERE DISCUSSED DURING THE MEETING) (COMMITTEE RECOMMENDED THAT MRS. TRACI MCDOWELL, CITY CLERK, AND MR. SCOTT KOENIG, CITY MANAGER, INITIATE THE DIALOGUE WITH MR. MICHAEL PETIT DE MANGE FROM THE COUNTY TO LOOK AT WHAT THE ISSUES MIGHT BE OF A TEMPORARY SPACE FOR A DEFINED PERIOD OF TIME FOR CITY COUNCIL MEETINGS) (2) POSSIBLE MOVE OF COUNCIL COMMITTEE OF THE WHOLE MEETINGS TO MONDAY EVENINGS (COMMITTEE RECOMMENDED ADOPTION OF THE COUNCIL COMMITTEE OF THE WHOLE STRUCTURE USED FOR THE PAST YEAR TO BE HELD ON MONDAY EVENINGS FROM 5:30 P.M. TO 7:00 P.M. WITH THE ABILITY TO RECESS THE MEETING UNTIL THE CONCLUSION OF THE COUNCIL MEETING IF NECESSARY) (COMMITTEE RECOMMENDED THAT THE RULE OF THUMB BE THAT EXECUTIVE SESSIONS BE SCHEDULED AT THE END OF THE COUNCIL MEETINGS ON MONDAY EVENINGS, WITH THE RIGHT RESERVED TO SCHEDULE SESSIONS BEFORE THE MEETING IF SOMEONE IS COMING IN FROM THE OUTSIDE, AND THAT THIS BE EFFECTIVE FOR THE FIRST MEETING IN MARCH) (3) EVALUATION OF REQUEST FOR PROPOSALS - DOVER BROADCAST AND PRODUCTION EQUIPMENT (RFP 17-0016CC) (COMMITTEE TABLED THIS MATTER UNTIL THE SECOND MEETING IN FEBRUARY TO HEAR FROM THE STAFF WORKING WITH THE LEVY COURT IN TERMS OF WHAT THEY DISCOVER AND RECOMMEND) (4) PERMISSION TO RECRUIT - FULL-TIME BUDGET ANALYST (COMMITTEE RECOMMENDED AGAINST AUTHORIZATION TO BEGIN THE RECRUITMENT PROCESS FOR THE POSITION OF BUDGET ANALYST IN THE CITY MANAGER'S OFFICE)

COUNCIL AGENDA - FEBRUARY 13, 2017 PAGE 4 * 7. MONTHLY REPORTS - DECEMBER 2016 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. FIRE CHIEF’S REPORT F. POLICE CHIEF’S REPORT * 8. QUARTERLY REVIEW OF CAPITAL INVESTMENT PLAN (CIP) (OCTOBER, NOVEMBER, AND DECEMBER) 9. CHANGE ORDER FUNDING IMPACT ON CAPITAL INVESTMENT PLAN (MEETING HOUSE BRANCH VOLUNTARY CLEANUP PROGRAM) (DURING THEIR REGULAR MEETING OF JANUARY 23, 2017, CITY COUNCIL DIRECTED MRS. MITCHELL AND MR. KOENIG TO REWORK THE NUMBERS AND REPORT THEIR FINDINGS) 10. CHANGE ORDER - SOUTH NEW STREET WATER MAIN PROJECT - UPDATE AND EMERGENCY CHANGE ORDER - ENVIRONMENTAL WORK (STAFF RECOMMENDS APPROVAL OF ALL NECESSARY COMPONENTS OF THE CHANGE ORDER, WITH MINIMUM ANTICIPATED COSTS OF $128,000. COSTS WOULD BE INCURRED FROM COMPLIANCE ENVIRONMENTAL, GUARDIAN ENVIRONMENTAL SERVICES AND AZTECH CONTRACTING, INC. PROJECT BUDGETS FOR WQ1704 AND WQ1702 WILL BE AMENDED ACCORDINGLY.) * 11. APPOINTMENTS/REAPPOINTMENTS RECOMMENDED BY COUNCIL PRESIDENT SLAVIN - HUMAN RELATIONS COMMISSION - THREE (3) YEAR TERMS TO EXPIRE FEBRUARY 2020 A. PAUL FLEMING - FIRST DISTRICT (TO FILL THE EXPIRED TERM OF JACKIE GRIFFITH) B. THEODORE HENDERSON - SECOND DISTRICT C. WANDA MULLEN - THIRD DISTRICT D. RITA MISHOE PAIGE - FOURTH DISTRICT * 12. APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN A. PUBLIC ADVISORY COMMITTEE OF THE DOVER/KENT COUNTY MPO - KAREN MCGLOUGHLIN (TO FILL THE UNEXPIRED TERM OF JOHN S. GRADY - TERM TO EXPIRE JULY 2017) B. PLANNING COMMISSION - FIRST DISTRICT - DEBORAH L. EDWARDS (TO FILL THE UNEXPIRED TERM OF COLONEL ROBERT WELSH (RET.) - TERM TO EXPIRE JUNE 2017) 13. FINAL READING - PROPOSED ORDINANCES THE FIRST READING OF THE PROPOSED ORDINANCES WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF JANUARY 23, 2017. THE ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS OR ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT.” A. #2017-01 AMENDING CHAPTER 70 - OFFENSES AND MISCELLANEOUS PROVISIONS AND APPENDIX F - FEES AND FINES (DISORDERLY PREMISES) B. #2017-02 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE V - FINANCE, SECTION 2-422 - DISPOSAL OF EXCESS PROPERTY

COUNCIL AGENDA - FEBRUARY 13, 2017 PAGE 5 13. FINAL READING - PROPOSED ORDINANCES (CONTINUED) C. #2017-03 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 7 - GENERAL EMPLOYEE PENSION PLAN AND DIVISION 8 - DEFERRED COMPENSATION PLAN; ARTICLE VI - OTHER POST-EMPLOYMENT BENEFITS FUND AND CREATING A NEW CHAPTER 80 - PERSONNEL D. #2017-04 PROJECT CARRY-FORWARD BUDGET BALANCES/BUDGET AMENDMENTS 14. CITY MANAGER’S ANNOUNCEMENTS 15. COUNCIL MEMBERS’ ANNOUNCEMENTS 16. ADJOURNMENT /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2017\02-13-2017 COUNCIL AGENDA.WPD EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY; 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on January 23, 2017 at 6:00 p.m. with Council President Slavin presiding. Members present were Mr. Anderson, Mr. Cole, Mr. Hare, Mr. Hosfelt, Mr. Hutchison, Mr. Lewis (arrived at 6:39 p.m.), Mr. Neil, and Mr. Sudler. Mayor Christiansen was also present. Council staff members present were Mr. Koenig (departed at 6:29 p.m.), Mrs. Mitchell (departed at 6:29 p.m.), and Mrs. McDowell (departed at 6:29 p.m.). Mr. Hudson was also present (departed at 6:29 p.m.). ADOPTION OF AGENDA Mr. Hutchison moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Neil moved to recess into Executive Session pursuant to 29 Del. C. §10004 (b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; §10004(b)(4) - Potential litigation and collective bargaining strategy session; and §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open. The motion was seconded by Mr. Hosfelt and unanimously carried. The Special Council Meeting recessed into Executive Session at 6:01 p.m. The Executive Session adjourned at 6:58 p.m. ACTION RESULTING FROM THE EXECUTIVE SESSION Contractual Interpretation - NAES Corporation During the Executive Session, Mr. Scott Koenig, City Manager, informed members of a NAES Corporation employee settlement. Mr. Hare moved to withhold payment until such time as this issue has been clarified in writing to the satisfaction of both parties. The motion was seconded by Mr. Neil and unanimously carried. Mr. Hare moved to adjourn the Special Council Meeting, seconded by Mr. Sudler and unanimously carried. The Special Council Meeting adjourned at 7:01 p.m. TRACI A. McDOWELL CITY CLERK

SPECIAL COUNCIL MEETING OF JANUARY 23, 2017 PAGE 2 All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of January 23, 2017 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2017\01-23-2017 - SPECIAL COUNCIL MEETING - ES ACTION (PUBLIC) - Land Acquisition, NAES, and Koenig Evaluation Follow-Up.wpd

REGULAR COUNCIL MEETING The Regular Council Meeting was held on January 23, 2017 at 7:53 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Council staff members present were Deputy Police Chief Mailey, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Second Assistant Fire Chief Whitt, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. EShed Alston thanked members for the opportunity to speak, read correspondence that he received from President-Elect Trump, and provided members with related correspondence (Exhibit #1). Mr. Alston explained that he had been banned from Delaware State University and had sent numerous documents over the past eight years requesting that the ban be lifted. He advised that he is now seeking that the ban be lifted through a presidential pardon. Mr. Alston stated that he had postings on YouTube under his name, and that Fredrick Baldone and Chris Miller have postings under Delaware Corruption. State Representative Sean Lynn advised that he had circulated a letter, copies of which were provided to the Clerk (Exhibit #2). Representative Lynn expressed concerns relative to the hiring of the Chief of Police. He requested Council President Slavin to order a complete investigation of the facts and circumstances surrounding the alteration and public release of an official job posting that would preclude Deputy Chief Marvin Mailey from qualifying to be the next Chief of Police. Mr. Steven Hall, speaking in reference to homelessness, stated that he was seriously beginning to believe that Council hears what they say and that their hearts go out for them. He stated that he believes in his heart that if they could help him, they would. Mr. Hall commended Council members for the great job they are doing and noted that he believes that someone is going to help them because it is cold, windy, and raining. Ms. Katrina Stubbs stated that she previously had a misconception of homeless people, thinking that they were all on drugs, alcohol, or they were just lazy and did not want to work. She stated that, because of the economy, she and others like herself are not able to get jobs or afford apartments for $800 or $900 a month. Ms. Stubbs advised that there is low income housing; however, there is a two year waiting list. Ms. Stubbs noted that they can only stay at the shelter for 30 days and, depending on the shelter, they may be able to extend that for an additional 60 to 90 days, depending on their situation. Ms. Stubbs advised that because she is not recovering from drugs or alcohol, is not a veteran, does not have children, and is not physically or mentally disabled, she is considered able bodied. She is currently a substitute teacher and has been applying for different jobs; however, unfortunately, she has not found a full time, permanent job to be able to afford $800 a month for rent.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 2 Ms. Stubbs advised that the churches and Code Purple are trying to help the homeless and she has contacted the resources for help that she could. She stated that she wanted members of Council to be aware that there are individuals like her and she is hoping that Council will build more shelters and that the existing shelters can extend the time for individuals like her. Ms. Stubbs noted that she is registered with the Department of Labor and Delaware Wonder and she has applied for different positions. She advised that she has a degree in Human Resources Management with a minor in business and has corporate experience, yet she is not able to get a job. Ms. Stubbs stated that she does not have a criminal record and has not done drugs, but she has not been able to get a full-time, permanent position. Mr. Chip Angell stated that he has been homeless for a year and a half. He advised that, three years ago, he made $55,000 a year as a sous-chef with a 31 year career. Mr. Angell stated that he served a year in prison when he was 18 years old and when he came back there was a change in the law and he hasn’t been able to work at a restaurant since. He advised that he lost his home and his family. Mr. Angell asked Council members to allow people that are trying to help the homeless to secure a place so that people do not have to sleep in the snow and rain regardless of how they got there. He noted that if it were not for Reverend Appling and others, he may not have pulled himself out of the relapse he was in. Ms. Elizabeth Jones stated that she was 60 years old and homeless due to losing her job. She advised that she had been to two shelters and Sheppard's Place was the last. After that, there was nowhere for her to go so she went to Code Purple and they gave her two blankets and she was sleeping on the street. Ms. Jones stated that anything could have happened to her sleeping on the street. She noted that WaWa let her sleep beside the building one night because she was scared. Ms. Jones stated that the shelters encourage people to look for jobs but they don't have money when they get into the shelters and they need bus passes to help them get around. She also advised that some people have children and have no one to watch them while they look for a job so they get stuck in the system. Pastor Aaron Appling stated that, on a personal level and as a community, they support Deputy Chief Mailey. He noted that they like him as an individual and would love to have him as the next Chief of Police. Pastor Appling cautioned Council to be thorough because things can get out of hand very easily if people that have been oppressed continue to feel like they are being trapped and oppressed. Pastor Appling stated that they have been studying homelessness for over a year and suggested that the solution was to build something so that they can have a roof over their heads instead of spending money studying the problem. He stated that they could work with City officials and the Planning Department to build a facility that would not cost that much money and Code Purple would not have to find churches for shelters. Pastor Appling stated that it would save the city probably millions of dollars that they spend on arresting people, or in the hospital. Pastor Robert Appling stated that they need housing for the homeless. He advised that everyone that Victory Church is working with is from the streets of Dover. Pastor Appling stated that he appreciates everything that the Council has done but they need help to find a solution. He noted that

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 3 he and his son both have rental properties in Dover that they are renting to homeless people to help them out. Pastor Appling also advised that his son has taken half a salary all of this year and part of the previous year so he could help the homeless. He noted that he will be 85 in March and he has given up his retirement from the church for the last four or five months so that they can help the homeless. Pastor Appling stated that they are looking at a couple of different properties in Dover and he will be talking to the Mayor about them once they settle on one that they would like to renovate and help with the needs of the homeless. He asked that the City not throw lots of regulations and rules and slow down what they are trying to do, but help them accomplish what they are trying to do in the City of Dover. Ms. Sue Harris, 241 Pine Street, read the following statement regarding homelessness: “Pretty cold and nasty out there, isn't it? I hope tonight as you're running to your car to go to your warm home as I am fortunate to be able to do, as well, you'll remember these people who have nowhere to run to. No choice but to run to the refuge of a stairwell and a doorway or a soap tent with everything you own that's been drenched by the rain. There has been no Code Purple for the past week and probably not going to be any again until the end of this week. In September of 2015, the city of Dover approved a plan to purchase two properties from the House of Pride and as a part of the deal the city also received two additional vacant lots from the House of Pride. Kent County tax records show that the properties of 105, 106, 110, and 115 South New Street are now City of Dover properties. Anne Marie has quoted at Delaware State News as saying, the city will work with the Downtown Dover partnership and other community partners to ensure that the long term redevelopment of these properties is consistent with the restoring Central Dover plan. On page four of the strategic plan one of the strategies set forth is providing a range of housing opportunities that address the needs of the homeless to home owners. I have to ask, what housing opportunities have been provided to address the needs of the homeless? There seems to be opportunities for new home ownership however that doesn't address the needs of these folks here. These four lives that are owned now by the city represent an example of the opportunities that exist but for reasons yet to be provided seem to be not an option. I would like to hear what the plans are for, possibly those lives and others in the area. These could easily be used to establish unique and innovative housing solutions to house as many as 32 people, giving each person 200 square feet of personal living space. I'm leaving with you today concept drawings of pocket neighborhood ideas (Exhibit #3) that could easily fit on one of our city lots and house more people at what is an affordable rate at their level of income. There are lots of lots all over the city that could be used for pocket neighborhoods established for folks left at the bottom of the economic ladder. The idea is to think out of the box and to realize that we need to do something different and more affordable for those at the very bottom of the economic ladder. The drawings that I'll present to you today represent an

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 4 innovative combination of the idea of tiny houses of 200 square feet linked together, five or more, with a common overhanging roof and common porch. The linking of the houses through common roofs and porches can make services even easier. Just an example. I'd like to request that we be put on the agenda for a regular council meetings so that this proposal and others can be seriously discussed and presented. The proposal is simple, together we can provide some innovative housing solutions that can be replicated in different areas all over Kane County and bring our affordable housing inventory a little closer to what the need is. I'll repeat once again, there are things you guys can do. Making comments to people that there isn't anything we can do is simply making you all look incompetent. Everyone sees that there are things that can be done that can't be done without the support of the city. There are things that the city can actively do to help with projects and support these efforts. It's looking more and more like you don't want to do anything, not that you can't do anything. Well, and I don't pronounce this right, Maupin LLC has been approved to construct a six unit duplex on a quarter of an acre, just two blocks away from the corner of Reid and Kirk Wood, under a variance. I hope that these sorts of projects that we present would benefit people of the lower level of income that seems to be forgotten, could and would be considered in the same way. Thank you.” The invocation was given by Chaplain Wallace Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Lewis and unanimously carried. Mr. Hare moved for approval of the Consent Agenda, seconded by Mr. Neil and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF JANUARY 9, 2017 The Minutes of the Special Council Meeting of January 9, 2017 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JANUARY 9, 2017 The Minutes of the Regular Council Meeting of January 9, 2017 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF JANUARY 10, 2017 The Minutes of the Special Council Meeting of January 10, 2017 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 5 CERTIFICATE OF APPRECIATION AND CONGRATULATIONS - BRADLEY S. EABY The City Clerk read the following Certificate of Appreciation and Congratulations into the record: CERTIFICATE OF APPRECIATION AND CONGRATULATIONS presented to Bradley S. Eaby who was sworn in as Second District Kent County Levy Court Commissioner in January 2007, was elected Vice President of that august body in 2013, and continued to serve in that capacity until December 26, 2016. Throughout his service, Mr. Eaby displayed a level of skill and professionalism that fostered the respect of his colleagues and enhanced the quality of life for the residents of the City of Dover and Kent County. Mr. Eaby has resigned his seat on Kent County Levy Court to accept a position as State of Delaware Deputy Attorney General in the Civil Division, representing the Department of Transportation. The City of Dover extends sincere appreciation for Mr. Eaby’s dedication and commitment to Kent County and the City of Dover, offers congratulations on his new appointment, and wishes him great success in all future endeavors. January 23, 2017 On behalf of the Mayor and Council, Mayor Christiansen and Councilmen Hutchison and Hosfelt presented the Certificate in appreciation for the years and service provided by Mr. Eaby. Mr. Eaby stated that it had been a real pleasure to serve the County for the last decade and to work so closely with the City of Dover and he felt secure that the City of Dover was in good hands. PROCLAMATION - BLACK HISTORY MONTH The City Clerk read the following Proclamation into the record: WHEREAS, Dr. Carter G. Woodson, the son of former slaves and a Harvard University scholar, noticed that black history was largely ignored or misrepresented in American History. Determined that the rich heritage of black Americans would not be forgotten, he founded the Association for the Study of African American Life and History in 1915 and organized the first celebration of Negro History Week in 1926. Black History Month became Dr. Woodson’s legacy and is celebrated each February throughout the United States; and WHEREAS, the Association for the Study of African American Life and History has selected “The Crisis in Black Education” as the 2017 National Black History Month theme; and WHEREAS, in November 1922, the Delaware School Auxiliary Association provided funds through the generosity of Pierre S. du Pont to open Booker T. Washington Elementary School, which was the State’s largest African-American school; and

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 6 WHEREAS, Delaware State University was founded in 1891 as the State College for Colored Students, one of the country’s first land-grant educational institutions, with a primary focus on agricultural and educational courses of study. Delaware State University currently includes a 67 percent African-American enrollment and is nationally recognized as a Historically Black College and University (HBCU). NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE do hereby proclaim February 2017 as BLACK HISTORY MONTH in the City of Dover and urge all citizens to reflect on the crucial role of education in the history of African Americans. HUMAN RELATIONS COMMISSION REPORT - NOVEMBER 17, 2016 The Human Relations Commission met on November 17, 2016 with Chairman Henderson presiding. Chairman Henderson welcomed Mr. Gaddis as a new member of the Dover Human Relations Commission representing the Third District. Election of Committee Chairs - Communications and Government Policy, Programs, and Practices Committees Mr. Henderson noted that the positions of Chair were open for the Communications and Government Policy, Programs, and Practices Committees. Mrs. Sadusky moved to open the floor for nominations for Chair of the Communications Committee, seconded by Mr. Gaddis and unanimously carried. Mr. Henderson advised that the Communications Committee had outlined objectives from past meetings and suggested that the minutes from the previous meetings be reviewed to get an idea of the direction to go in, noting that there was flexibility in terms of what the Communications Committee would do. Mr. Henderson moved to nominate Reverend Rita Mishoe Paige to serve as Chair of the Communications Committee. There being no further nominations, Mr. Henderson closed the floor for nominations. By unanimous consent, Reverend Rita Mishoe Paige was elected to serve as Chair of the Communications Committee. In response to Reverend Paige, Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office, explained that Election of Chairs was placed on the agenda for both the Communications Committee and the Government Practices, Policies, and Procedures Committee. Chairman Henderson noted that the Government, Policies, Practices and Procedures Committee, which Mr. James McGiffin had previously chaired, was still open.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 7 DHRC Committee Updates Community Engagement Committee (Mullen) No update was provided. Education Committee (Bogle) No update was provided. Old Business DHRC Diversity Research Project During the Dover Human Relations Commission Meeting of October 18, 2016, members considered the DHRC Diversity Research Project. Mr. James McGiffin, former DHRC Commissioner, stated that he had written up the results of the DHRC questionnaire and survey in the DHRC Diversity Research Project report, which was distributed to members of the Commission, and he hoped that members would read and react to the report by making observations and possibly developing recommendations. Mr. McGiffin and Mrs. Sadusky had submitted observations; however, Mr. McGiffin stated that the other members had not. He indicated that it would be helpful for a couple of people to develop a plan regarding the observations and conclusions from the report outside of a DHRC meeting. Mrs. Sadusky offered to work with Mr. Henderson on developing a plan. Members were provided recommendations in response to the DHRC Diversity Research Project developed by Mr. Henderson and Mrs. Sadusky. Mr. Henderson noted that Question #1 in the Diversity Research Project questionnaire was, “Are diversity and cultural competency articulated as values in any mission/vision/value statement developed by the City?” Mr. Henderson noted that Mr. McGiffin had indicated in his observation regarding Question #1 that, “The professional leadership was surprisingly unaware of the published statements about diversity.” Mr. Henderson explained that he and Mrs. Sadusky went to the City of Dover website, which he stated was a work in progress, to see whether the various departments had the word “diversity” in their mission statements and found that they did not. He indicated, therefore, that the response to Question #1 was that diversity and cultural competency were not articulated as values. Mr. Henderson advised that he and Mrs. Sadusky recommended that the City add “cultural competence” to the City of Dover mission statement and that this statement be seen as the City’s website is opened up. Mr. Henderson noted that he and Mrs. Sadusky had focused on the first three (3) questions in the survey, because these questions provided answers to the other questions, which were almost repetitive. For example, Question #5, “Is there any history, event, symbol, figure that affects diversity and cultural competency?” He stated that they felt that if the City’s mission statement reflected diversity and cultural competency, this would be passed on through the departments.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 8 Mrs. Sadusky advised that she had obtained the City of Dover mission and vision statements from Mrs. Traci McDowell, City Clerk. She indicated that she and Mr. Henderson had thought that diversity was mentioned in the mission statement; however, in actuality it was in the vision statement. Mrs. Sadusky stated that she and Mr. Henderson recommended that cultural competence be added to this. Mr. Henderson advised that more work needed to be done before submitting the report to City Council, noting that the Commission now had recommendations; however, observations and conclusions needed to be developed, as stated on the last page of the DHRC Diversity Research Project Report. Mr. Henderson noted that Mrs. Sadusky had recommended diversity training of some type and asked her to elaborate. Responding, Mrs. Sadusky explained that the idea for annual diversity training came from a comment that Reverend Paige had made to her that most State agencies, including Reverend Paige’s employer, require annual diversity training. Mrs. Sadusky stated that she thought it would be a good idea to have annual diversity and cultural competence training. She noted that she had heard the term “cultural competence” for a number of months and had not known what it meant until she spoke with Mr. Henderson. Mrs. Sadusky indicated that any kind of training that the City could do for their employees would be beneficial to everyone. Noting that Mr. Gaddis had been a Spanish teacher, Mr. Henderson stated that Recommendation #10, “The City of Dover leadership will strive to make its services accessible to people with limited English proficiency,” spoke almost directly to Mr. Gaddis. Responding, Mr. Gaddis explained that he had been a high school Spanish teacher and had worked with a Cuban refugee family for half of his freshman year at Rutgers while they were sponsored by a local church, which was a fascinating experience. He stated that these individuals were highly-paid professionals in Cuba who had a home on the beach as well as a home in town; however, their limited language ability put them into unskilled jobs. Mr. Gaddis advised that it had been his intent to help them learn English; however, he learned more from them than they did from him. Mr. Henderson asked if members understood the definition of cultural competency, stating that he had his own idea of cultural competency and diversity. Responding, Reverend Paige stated that cultural competency means that an individual coming from one culture is just as competent as someone else coming from a different culture, and Mr. Henderson agreed. Mr. Gaddis stated his opinion that cultural competence is acceptance of the person you are confronting, regardless of who that person is or where they came from, and treating that person with respect and normal human dignity, even if you may disagree with them. He indicated that he tried to get across to his foreign language students that you have to look at and accept what is there before making a judgment, explaining that you meet a new person, accept that the person is a different individual, and make a judgment after getting to know them. He stated that you do not have to like the person or like Spanish, but must give the person a chance to get

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 9 to know you and give yourself a chance to know them, regardless of origin. Mr. Gaddis noted that, in applying this to a city like Dover, it would be hard to cover every language that would be spoken in the population. He explained that he could not deal with those who speak Chinese or Russian; however, must try to help and respect them. Mr. Henderson stated that he would describe cultural competency as acceptance of a person’s background, noting that you may not understand it but you still accept and are sensitive to their background and diversity. He advised that he is enraged when people make insensitive jokes about others. Mr. Henderson stated that he thought competency is related to the word “component,” explaining that all people are part of our community, and there should be a sensitivity toward that. Mr. Henderson referred to Recommendation #8, “The City of Dover will provide stimulating, educational inservice training (about 4 hours) annually for all members of its staff, including leadership. This can include video presentations, (i.e., “Cracking the Code”), outside speakers, discussion etc.” He advised that he had seen “Cracking the Code,” which was an excellent movie. He noted that training that brings in outside speakers and discussions would help people understand that it is not all about them and the way that they see the world. Mr. Gaddis advised that he was a fan of “Star Trek: The Next Generation” and had shown an episode called “Dharma” in his classroom that was a prime example of attempting to communicate and trying to understand communication in a totally different context. He explained that the Star Trek crew eventually came to understand how another culture communicated through metaphor. Mr. Gaddis indicated that different expressions were repeated until a crew member finally understood what it meant and was then able to use metaphor as well. He stated that he found it fascinating, explaining that it was similar to what non-English speakers encounter when listening to people who speak English. Mr. Gaddis indicated that this is also what people who speak English encounter if they try to understand people who do not speak English, noting that the “if” is a problem. Mr. Henderson informed members that he had attended a Delaware State Human Relations Commission seminar where an eye-opening film was shown that talked about Hispanic culture and was as good as “Cracking the Code.” He noted that the Hispanics had gone into zones where other businesses would not go, improving the community and enhancing the city. Mr. Henderson indicated that diversity and cultural competency are good for the community and that it makes sense to open a community to all God’s people. Mr. Gaddis stated that other people do not realize that getting to know another culture is good for each individual and makes them more sensitive. Mr. Henderson reiterated that the Commission had observations and recommendations related to the Diversity Research Project, and the next step would

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 10 be to join the observations and recommendations. He stated that he would be willing to tackle this challenge. Mrs. Sadusky suggested that she and Mr. Henderson meet one (1) more time before the next DHRC meeting to work on joining the observations and recommendations. Mrs. Stein advised that after the report was finished, it would go to Council for review and consideration. She indicated that the observations and conclusions would be inserted in the report, noting that Mr. McGiffin had completed the other portions of it. Mrs. Stein explained that the report would first be considered by the DHRC for review and approval. Mrs. Sadusky stated that Mr. McGiffin’s report looked pretty thorough and asked if it needed to be polished up. Responding, Mrs. Stein explained that Mr. McGiffin had asked members to provide input regarding their observations, conclusions, and recommendations, noting that input was received from Mr. McGiffin and Mrs. Sadusky. She noted that Mr. Henderson and Mrs. Sadusky had submitted recommendations and the idea was to link the recommendations with what members observed from the study. In response to Mr. Henderson, Mr. Gaddis stated that he would be interested in working on completing the report. Mrs. Sadusky moved that she, Mr. Henderson, and Mr. Gaddis would get together before the next DHRC meeting to summarize the recommendations and observations and put them together in a concise form, seconded by Mr. Gaddis and unanimously carried. Mr. Gaddis offered his home as the site for this meeting. Development of Concise Statement - Mission and Functions of DHRC During the Dover Human Relations Commission meeting of October 18, 2016, members considered the Development of Concise Statement - Mission and Functions of DHRC and tabled the discussion regarding the development of “an elevator speech.” Mrs. Sadusky reminded members that they had planned to come up with a thumbnail description that would let people know what the DHRC does and what members do on the Commission, so that members would all be unified in what they say, if they are asked. She suggested that this be taken from the mission and vision statements in the City of Dover Human Relations Commission Strategic Plan 2015-2018. Mr. Henderson asked if the mission was for each member to come up with an explanation. Responding, Mrs. Stein explained that the idea was for members to provide input so that they could agree on a brief summary. She indicated that she was unsure if members had thought about this or brought any suggestions to the meeting.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 11 Mr. Gaddis noted that the vision statement was brief and indicated that he thought that members were trying to cut the three (3) paragraphs of the mission statement down into a sentence or two (2). Mr. Henderson noted that this matter had been tabled during the last meeting and suggested that members agree to look over the mission and vision statements to come up with a plan at the next meeting. Responding, Mrs. Sadusky suggested that members look over just the mission statement. Mr. Henderson agreed, stating that the vision statement was good, but the mission statement could be capsulized into something shorter. Mrs. Sadusky asked if members should send their comments to Mr. Henderson. Responding, Mrs. Stein stated that members could email their input to the City Clerk’s Office for inclusion in the packet for the next meeting. Mrs. Sadusky asked if members were looking for two (2) or three (3) sentences, and this was confirmed by Mr. Henderson. Mrs. Stein noted that Ms. Bogle had termed this statement as an “elevator speech.” Mrs. Sadusky suggested that members come up with a deadline as to when they should submit information to the City Clerk’s Office regarding their summaries. After further discussion, members agreed to establish a deadline of January 6, 2017. DHRC Vacancies Mr. Henderson noted that the Commission had a vacancy in the Fourth District and no representatives from the First District. Mrs. Sadusky stated that she lives in the First District and asked if anything had happened with the recommendations that she had made for members. Responding, Mrs. Stein stated that one (1) gentleman had picked up an application but it had not been received by the City Clerk’s Office. In response to Mr. Henderson, Mrs. Stein explained that the gentleman was from the First District. Mr. Gaddis suggested getting in touch with a clergy person for a suggestion as to who might want to serve, and to get that person to at least apply. Responding, Reverend Paige pointed out that she and Mr. Henderson were both clergy and indicated that she was thinking of another attorney. Mrs. Sadusky stated that this was a good idea. Mr. Gaddis suggested putting an ad in the Delaware State News or Dover Post. Responding, Mr. Henderson advised that it was the job of City Council to appoint people from each district, noting that he had been approached by Councilman Hare. Mr. Henderson indicated that he had been asking for additional members and they had been coming through. He explained that Council President Timothy Slavin is responsible for getting members on the Commission and stated that he would continue to press him. Mr. Henderson stated that a couple of months ago, the DHRC

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 12 was a great commission, everybody was involved, and things were happening. He explained that several members had resigned from the Commission since DHRC members cannot hold any other elected or appointed offices while serving. Mr. Henderson stated that there were currently four vacancies, which was approximately half of the Commission. Mr. Gaddis expressed his understanding that the current DHRC was the second iteration of the Commission. Mrs. Sadusky stated that she would mention the DHRC to her neighbor, who had expressed an interest. She advised that she had received an email from him and suggested that he contact the City, so she was unsure what happened and would double check with him. In response to Mr. Henderson, Mrs. Sadusky stated that her neighbor lived in the First District. She noted that this individual had served on the previous Commission, and he also had a neighbor who had expressed an interest. Future Meeting Dates After discussion, members agreed to schedule the next meeting for Thursday, January 19, 2017 at 6:00 p.m. By consent agenda, Mr. Hare moved for acceptance of the Human Relations Commission Report, seconded by Mr. Neil and carried by a unanimous roll call vote. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 10, 2017 The Council Committee of the Whole met on January 10, 2017 at 6:01 p.m., with Council President Slavin presiding (departed at 6:13 p.m.). Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Hare, and Mr. Hutchison. Mr. Lewis and Mr. Hosfelt were absent. Mayor Christiansen was also absent. Civilian members present for their Committee meetings were Mr. Caldwell and Mrs. Horsey (Parks, Recreation, and Community Enhancement), Ms. Arndt and Mr. Blakeman (Utility), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee meeting was held with Chairman Sudler presiding. Proposed Ordinance #2017-01 Amending Chapter 70 - Offenses and Miscellaneous Provisions and Appendix F - Fees and Fines (Disorderly Premises) During the Regular City Council Meeting of September 26, 2016, members approved the recommendation of the Council Committee of the Whole/Parks, Recreation, and Community Enhancement Committee to request that staff create a disorderly premises ordinance for consideration by the Committee within 60 days.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 13 Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that they had asked her to work with the Police Department to adapt New Castle County's Disorderly Premises Ordinance to Dover. She indicated that staff had done this, and Proposed Ordinance #2017-01 had been reviewed by Mr. William Pepper, Deputy City Solicitor, the Police Chief, and the Deputy Police Chief. Mrs. Townshend explained that the Proposed Ordinance addressed the issue of disturbing activities and how they are dealt with for tenant-occupied, rather than owner-occupied premises. She stated that notice would be served and there would be applicable fines, noting that if there were three (3) violations within a 12-month period, the Police Department would notify the Department of Planning and Inspections, who would begin a Provisional Order, which is the first step toward revocation of a business license. Mrs. Townshend stated that fines listed on the second page of the Proposed Ordinance would be included in the fine section of the code and were not embedded in the ordinance itself. She stated that the ordinance included information that members reviewed previously, with the language adapted for Dover. Mrs. Townshend advised that the ordinance would be enforced by the Police Department, who would turn issues over to the Planning Department if there was a need to take action on a business license. Mr. Anderson questioned the scope of the ordinance. He noted that Mrs. Townshend had referred to business licenses and asked if the ordinance also applied to rental houses. In response, Mrs. Townshend indicated that the Proposed Ordinance would apply to any premises, so it could apply to both businesses and rental properties. She stated that staff had considered that the Safe Communities Ordinance would apply to rental homes. Mr. Anderson asked if the Proposed Ordinance would include residential and commercial properties, and Mrs. Townshend stated that it would, noting that there was a different mechanism in the Safe Communities Ordinance for suspension of rental permits already in existence. She stated that staff could add rental suspension into the Proposed Ordinance so that there would be one (1) more enforcement mechanism in this component as well. Mr. Anderson stated that it could also be made clear that violations of the Disorderly Premises Ordinance would trigger the Safe Communities ordinance. He stated his concern was that the ordinance looked like it would apply to rental properties; however, he did not see a triggering mechanism in the ordinance. Mrs. Townshend advised that staff was looking at the Disorderly Premises and the Safe Communities Ordinances being parallel, noting that there is the same notification process within the Safe Communities Ordinance. She explained that Proposed Ordinance #2017-01 would fill the gap by addressing business uses, noting that the City cannot shut down an owner-occupied property by revoking the license; however, the Police Department could issue fines that could become substantial. Mr. Anderson noted that a $1,000 fine was included.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 14 Mr. Hutchison stated his understanding that if a renter was creating a problem, the renter would be cited rather than the owner. Responding, Mrs. Townshend stated that the Police Department would issue the fines; therefore, they would determine who the fines are issued to. She expressed her assumption that the Police Department would show up at the premises and issue fines to the occupant. Mr. Hutchison stated that he liked what he read in the Proposed Ordinance; however, he wanted to make sure that the renter of the property would be held responsible rather than the owner. Responding, Mrs. Townshend advised that in the Safe Communities Ordinance, there is notification to the landlord before it gets to that point. She explained that staff had not had to suspend a rental permit under the Safe Communities Ordinance yet, but there had been a number of cases where there had been notification to a landlord who had no idea that something bad was going on, and the landlord stepped in at that point. Mr. Hare advised that in his district there had been an issue with a house with a lot of trash and noise, with 10 - 15 people living in the house where there was only supposed to be four (4). He stated that the landlord was advised and was not upset but had asked the City to suspend their rental license and stated that they had been trying to get rid of the tenants for six (6) months. Mr. Hare indicated that landlords are notified if there is an issue and may say that they will try to take action. As one (1) of the sponsors of the Proposed Ordinance, Mr. Slavin advised that it was not his intent to go after the landlords, stating his feeling that protections are already in place for this. He noted that the hole that exists is that behavior on the part of the renters cannot be penalized and the City could only go after the landlords. Mr. Slavin indicated that the Proposed Ordinance would allow the City to go after the people who are causing the problem. He noted that if a problem persists, it would become a landlord problem, and the landlord would be notified. Mr. Hutchison stated that, after reviewing the ordinance, he believed it would enhance the City’s ability to protect its citizens. Mrs. Townshend advised that the Police Department and Code Enforcement Division had improved their communications relating to nuisance activities at rental properties in a meaningful way, and the Planning Department was getting very good information flow from the Police Department so that the Planning Department could respond appropriately. Mr. Caldwell noted that a lot of tenants can cause problems outside the premises. In response, Mrs. Townshend advised that it appeared that the Proposed Ordinance addressed the vicinity, since it referenced obstructing vehicular or pedestrian traffic. She stated that the Proposed Ordinance could be enforced if it could be documented that the offenses were connected to the premises.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 15 Mr. Sudler noted that there were two (2) concerns with the Proposed Ordinance regarding clarity and questioned whether the ordinance as written could address these concerns, or if clarification should be adopted into the ordinance. Responding, Mrs. Townshend stated that she thought the Proposed Ordinance as written would address the concerns and felt this was a matter of how it was applied. She expressed the need to work with both the Planning and Police Departments to make sure they understood that the Proposed Ordinance would be used in conjunction with the Safe Communities Ordinance and would address some of the things that Safe Communities did not get to. Mr. Sudler suggested, when the Planning Department works with and has dialogue with the Police Department, that this dialogue be reported and disseminated among the Committee for the record. He indicated that this could be done to fall back on in case a situation comes up so that members could say what the intent of the ordinance was and that it was clarified. Mrs. Townshend agreed to Mr. Sudler’s suggestion. The Committee recommended adoption of Proposed Ordinance #2017-01. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. (The First Reading of the ordinance will take place during the latter part of the meeting). UTILITY COMMITTEE The Utility Committee meeting was held with Chairman Cole presiding. Dedication of Rights-of-Way and Public Infrastructure - Emerald Pointe Mr. Scott Koenig, City Manager, stated that the City of Dover Department of Public Works had requested that all public infrastructure improvements related to the Emerald Pointe subdivision be dedicated to the City of Dover for permanent ownership and maintenance. Referring to the list of public improvements associated with Emerald Pointe, as well as a map depicting the general location and configuration of the subject rights-of- way, Mr. Koenig informed members that the total construction value of the public improvements was $1,458,660.13. Mr. Koenig reminded members that Council voted to abandon the stub portion of Topaz Circle south of Aquamarine Court in 2016. He stated that the removal of the curbing and paving in this area would be completed in 2017, in conjunction with other work throughout the City. Mr. Koenig explained that staff had been monitoring a small sewer system issue, and if the City repaired the sewer system to bring it completely within standards, they would have to cut the road, which in some cases reduces the life of the road. Because the system had been performing, his recommendation was not to repair the sewer

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 16 because the repair would not yield any value to the overall infrastructure. Mr.Koenig advised that staff had been happy with the monitoring of this subdivision, all houses had been built, and Certificates of Occupancy had been issued. He reiterated that Council had taken action on the stub street, noting that after the dedication, upright curbing would be installed and the existing macadam would be removed. Mr. Koenig advised that property owners could then proceed with modification of their deeds to acquire that property if they so choose. Mr. Koenig stated that, to his knowledge, all of the houses in this subdivision were occupied, unless vacated through moving, etc. Staff recommended acceptance of the dedication of rights-of-way and public infrastructure of the Emerald Pointe Subdivision, with dedication to include all of the referenced public improvements. The Committee recommended approval of Staff’s recommendation. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held with Chairman Hare presiding. Property Tax Credit Request - Route 8 (New Development) Mr. Scott Koenig, City Manager, advised members that the request for a property tax credit for new development on Route 8 came out of the City Manager's Office based on discussions with a developer of land along the Route 8 Corridor. He indicated that staff had been working with the developer of land on the south side of Route 8 which was formerly owned by Ennis Business Systems, LLC. Mr. Koenig stated that there had been associated demolition of buildings and the property had been cleared in anticipation of future development. He explained that Franchise Management Services, Inc. c/o Mr. Nick Nastazos was proposing to build a new Dunkin Donuts facility, as well as other commercial space, on property located at 1116-1128 Forest Avenue. Mr. Koenig stated that the Route 8 traffic study envisioned a service road across the rear of this parcel, which would connect to the existing traffic light at the Modern Maturity Center and travel east towards the Gateway West Shopping Center. He explained that the overall traffic plan envisioned a full stoplight at the Modern Maturity Center, east-west stopping on Forrest Avenue, the existing southbound light at the Modern Maturity, and a full signal light which would allow cars access out of the site onto Route 8. Mr. Koenig indicated that the concept plans of the Route 8 study included a service road with one (1) lane in each direction running from the Modern Maturity light in a southerly direction across this property to the rear, and then in an easterly direction to Gateway West. He indicated that in the development site plan for the property

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 17 immediately east of the subject property, which includes several doctors’ offices, an easement is reserved at the rear of the property for a future access road. Mr. Koenig advised that, in discussing this proposal with the current developer, he asked for consideration from the City of Dover for a tax credit for a period of time to reserve the potential for construction of the service road. Mr. Koenig explained that the concept would be to assume that the land is approximately five (5) acres in size. He stated that the area needed for a proposed service road would equate to 1.5 acres of land. Mr. Koenig advised that instead of paying City of Dover property taxes on the entire five (5) acres, the developer would only pay property taxes on 3.5 acres of land. He indicated that this tax credit would only be for the land component. Mr. Koenig stated that the developer would pay full property taxes for all buildings and other improvements on the land, and the proposed property tax agreement would be for a 20-year term. He noted that if the service road was actually constructed across the property to public road standards, then the right- of-way for the service road as well as the improvements associated with the road would be dedicated to the City of Dover, and the City would draft a formal agreement for signature by the developer and the City. Mr. Koenig stated that this approach would allow the City to preserve the service road concept across the development parcel without disrupting the development process. Mr. Koenig informed members that he was interested in this approach because he did not want to purchase the land from this developer, and the reservation or the tax credit was a good way for the City to keep the concept alive without negatively impacting the overall tax revenue from the property. He explained that, assuming that Mr. Nastazos does the construction, there would be new building features at this location that would have full property tax, and the only credit would be the final alignment of a future road right-of-way or road easement. Mr. Koenig indicated staff had assumed that the service road would never happen, and if the City did not want to pursue this 10 or 15 years down the road, there could be language included that would allow the City to basically abandon the concept and at that point stop offering the tax credit. He advised that, on the other hand, the City would have a 20-year time frame to get the service road constructed, and if it is not constructed, the property would be unencumbered by the tax credit after the 20-year horizon. Mr. Koenig stated that this concept had been discussed at the developer-staff level and, if approved, staff would draft and execute the agreement. He noted that if Council chose not to move it forward, staff would abandon the concept and inform the developer. Staff recommended authorizing the City Manager to execute a tax credit agreement for the purpose of reserving area for a future service road across the properties located at 1116-1128 Forrest Avenue. Mr. Anderson asked if this approach would transfer with ownership transfers. Responding, Mr. Koenig stated that staff had not gotten that far into the discussion;

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 18 however, he felt that the answer would be no and that the discussion was with the current developer. Mr. Anderson stated that tax credits in the City usually exist just for 10 years and 20 years would be unusual. He asked if this was suggested because staff wanted to maintain the City’s flexibility for up to 20 years. Responding, Mr. Koenig advised that he had suggested 20 years because it takes a long time for roads or road concepts to be approved. He indicated that he did not think 10 years would be long enough in this case and requested consideration of 20 years. Mr. Shevock questioned if the developer would pay for any of the roadway and how far he would take the service road back. Responding, Mr. Koenig indicated that there was a kind of caveat with the developer that the City would show him an alignment that would allow him to build a service road component and then dedicate it. He was interested in this concept so that he would not have future maintenance responsibilities for the road. Mr. Koenig noted that they had not fully discussed at what point this would happen. He indicated that the developer was very adamant about building the first building but was concerned about the total all-in cost for development because he would have to build a turn lane, modify the signal, etc. Mr. Koenig advised that ideally, through the development of this parcel, two-thirds of the service road would be built on the developer’s property. He stated that the developer would then request that the City take dedication of that road area and the potential extension easement of that area so that he could divest himself of the maintenance issue. Mr. Shevock asked if the developer would build to City specifications. Responding, Mr. Koenig stated that if the developer wanted the road to be dedicated in the future, he must build it to the City’s structural number standards, turning radiuses, etc., and staff would encourage this. Mr. Hare asked how much money was being discussed. Responding, Mr. Koenig stated that he would have to obtain this answer for members. He estimated that the credit on the land at $1,500 to $2,000 per year, noting that he did not think it would be this high but had not brought a number with him. The Committee recommended authorizing the City Manager to execute a tax credit agreement for the purpose of reserving area for a future service road across the properties located at 1116-1128 Forrest Avenue, as recommended by staff. During the Council meeting, Mr. Scott Koenig, City Manager, reminded members that, at the Committee, they discussed a concept for a Tax Credit Agreement for property located at 1116 through 1128 Forest Avenue. He noted that they have several planning documents, spanning several years, that have called for a potential service road that would encumber portions of this property. Mr. Koenig stated that the developer is interested in the service road because it would potentially allow access to the Gateway West Shopping Center, which is several parcels to the east of this property. He advised that, to preserve the concept, he asked for consideration of a Tax Credit

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 19 Agreement that would offer tax credit for a portion of the land value only associated with the development application. He read a memo dated January 17, 2017 from him to City Council regarding the impact of the agreement, as follows: "During the Council Committee of the Whole/Legislative Finance and Administration Committee meeting of January 10, 2017, Councilman Anderson inquired what the impact of the proposed tax credit would be for the above referenced property. Mrs. Cheryl Bundek, Tax Assessor, has indicated the land for this site will be valued at $200,000 per acre. The site has a total of 7.7 acres, as referenced on the proposed development plan. Therefore the property tax value of the entire parcel for land only will be estimated at $1,540,000. Currently the estimated impact of the service road concept across the property is anticipated to encumber 1.25 to 1.75 acres of land, depending upon the final alignment of the service road. This equates to an economic impact of the proposed tax credit of $1,012.50 to $1,417.50 per year, based on the current tax rates. Staff, as in the City Manager, believes that this concept of the Tax Credit Agreement forgoing the estimated property tax value identified to reserve the service road is a good concept for the property, and we request that council endorse that concept moving forward so we can memorialize it in a signed agreement.” Responding to Councilman Lewis, Mr. Koenig stated that this was the first property that had been offered this type of tax credit. He noted that there was a property immediately to the east, 1110 Forest Avenue, that has a recorded easement across the back of the property; however, a tax credit agreement had not been discussed during development of that project. Mr. Lewis expressed concern with setting a precedence. Mr. Koenig agreed that it could potentially set a precedence. He advised that the intent of the agreement would be a 20-year term and if the City never exercises the service road option, it will expire at the end of 20 years and the property will go back to full tax value. Mr. Koenig noted that if at any point in the 20 year period the City decided that it was not interested in the service road concept, it could cancel the agreement and it would go back to full property tax value. He advised that the agreement is to the developer's advantage if he actually builds a portion of the road and dedicates that portion to the City of Dover because then it would be encumbered by public maintenance, but it would have to go through the Council dedication process and be built to a structural standard. If the service road were dedicated, the right-of-way portion would be carved-out anyway and become tax exempt at that point. Responding to Mr. Lewis, Mr. Koenig stated that there were no guarantees that the developer would dedicate the service road to the City; however, the developer sees the potential upsides to building it and turning it over to the City so that he no longer has to maintain it. Mr. Neil asked Mrs. Donna Mitchell, Controller/Treasurer, if she knew what the value of the property was and how this would affect the budget. He noted that he had heard that the property would be assessed at $200 million. Mrs. Mitchell stated that she did not know the value of the property. Mr. Koenig stated that the current value of the property is less than $200,000 per acre. Once the smaller properties are assembled and converted to commercial development, the value of

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 20 the land will increase significantly. Responding to Mr. Neil, Mr. Koenig stated that, if the site is developed, the net result would be a significant improvement in tax revenue. Mr. Hare stated that he hoped it would set a precedent so that any other vacant seven acre parcels in the City will bring people in to open more businesses, develop the land, especially if it is only going to cost the City $1,000 to $1500 a year in tax revenue. Mr. Neil moved for approval of the Committee’s recommendation to authorize the City Manager to execute a tax credit agreement for the purpose of reserving area for a future service road across the properties located at 1116-1128 Forrest Avenue. The motion was seconded by Mr. Hutchison and unanimously carried. Project Carry-Forward Budget Balances/Proposed Ordinance #2017-04 - Budget Amendments Members were provided a revised Committee Action Form (CAF) regarding Project Carry-Forward Budget Balances & Proposed Budget Amendments dated January 10, 2017. Mrs. Donna Mitchell, Controller/Treasurer, advised members that the form was revised for clarification and reviewed the CAF. In regard to the Rate Stabilization Reserve, she noted that this reserve has a policy of 10% - 20% of power supply costs. She noted that putting the entire $6M that was over the projection in the Electric Fund Budget Balance into the Rate Stabilization Fund would have put this fund over policy; therefore, $2M was placed in the Rate Stabilization Fund, which keeps the fund within the policy, and $2M was placed in both the Future Capacity Reserve and the Depreciation Reserve. Mrs. Mitchell noted that no revenue increases were projected because staff was waiting to complete the Quarterly Revenue Report after December 2016 is closed, noting that any favorability would be brought forward at that time. In regard to increases to the Division budgets for vacation sell-back, Mrs. Mitchell explained that “retirement payout” was struck through because there was no retirement money included, it was agreed that this would be covered with salary savings, and no retirement money was budgeted. In regard to additional adjustments to the FY17 Budgets, Mrs. Mitchell explained that there had been a request from Ms. Margery Cyr, Library Director, for a glass door/wall in the library to partition off and reduce the noise level in the small theater. She indicated that when reductions were made to balance the budget, this item was removed; however, a commitment was made to Ms. Cyr that this would be covered through a budget amendment if there was extra money in the Capital Project Fund. In regard to moving overhead distribution lines to underground distribution lines on the North Street Project, Mrs. Mitchell explained that Mr. Scott Koenig, City Manager, had brought forward a CAF for improvements to water and wastewater portions of this project a few weeks ago, and the funding now being discussed was for the electric side of this project.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 21 Staff recommended approval of the proposed Budget Amendments for Fiscal Year 2017. Mr. Anderson stated his recollection that money had been borrowed from the Rate Stabilization Fund. He asked if this was correct and, if so, whether this fund was now current. Responding, Mrs. Mitchell stated that, in regard to the Rate Stabilization Fund, if funding is available, a power cost adjustment (PCA) credit is given. She indicated that if Rate Stabilization Fund monies are used for another purpose, the fund is replenished. Mrs. Mitchell explained that these funds are mostly used for power supply cost adjustments and that the City was currently doing such a cost adjustment. She stated these funds would replace money put into the power supply cost adjustment in people’s electric bills. In response to Mr. Anderson regarding the status of the Rate Stabilization Fund, Mrs. Mitchell stated that it would be at the highest compliance level. She noted that the highest compliance level is 20% and it was at approximately 19.3%. Mr. Anderson noted that money was taken for HVAC maintenance at Weyandt Hall and questioned if other needed maintenance, such as roofing and other issues, were already covered. In response, Mrs. Mitchell advised that since this building was owned by the Electric Fund, Mr. Harry Maloney, Electric Director, had a line item in this department’s administrative budget for maintenance for it. She explained that this mostly covered the electric and routine maintenance. Mrs. Mitchell stated that janitorial services were also covered; however, the HVAC and door replacement were major projects that were added to the capital budget in the Electric Fund so that these capital components could be depreciated. Mr. Anderson asked if the problem with Weyandt Hall’s roof when there is rain had finally been solved. Responding, Mrs. Mitchell advised that the problem had been solved and the roof no longer leaked. Referring to the $330,000 in personnel favorability in FY 16, Dr. Stewart asked if this transfer was needed to cover additional positions that were added. In response, Mrs. Mitchell stated that it was; however, $300,000 of this amount had been transferred to the uncollectible reserve before the year ended for audit purposes, so this was taken out of personnel savings. Dr. Stewart asked if personnel savings usually go to the Other Post-Employment Benefits (OPEB) fund. Responding, Mrs. Mitchell stated that these funds go to the OPEB fund or to pension funds for unfunded liabilities. Mr. Hutchison stated his understanding that no revenue increases were being projected and asked when the Quarterly Revenue Report was due. In response, Mrs. Mitchell advised that it is usually due for the first City Council meeting in

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 22 February; however, she was trying to prepare it now to provide it to the Clerk’s Office by January 14, 2017 to be placed on the next agenda. She indicated that the report was tracking favorably and she wanted to bring this forward and had asked staff to see if they could get it done as the books were being closed. Mr. Hutchison asked if Mrs. Mitchell would be making a recommendation based on the report’s findings. In response, Mrs. Mitchell stated that she would be making a recommendation, preparing another budget ordinance, or providing information that would be rolled in the next time staff brings forward another budget ordinance. Mr. Anderson commented that he saw no adjustments in the area of parks and recreation and asked if there had been any discussion regarding improvements of fields, etc. In response, Mrs. Mitchell stated that there had not been discussion and the Proposed Ordinance would only bring forward what was carried forward from last year’s open projects. She explained that any enhancements or new projects desired for this year would have to be brought forward by staff or Council for discussion at a meeting because they would be unbudgeted projects. The Committee recommended approval of the proposed Budget Amendments for Fiscal Year 2017, as recommended by staff. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. Consideration of Cost of Living Allowance (COLA) for General Pension Plan Retirees Mr. Scott Koenig, City Manager, stated that the request for consideration of a Cost of Living Allowance (COLA) came out of the City Manager’s Office as a follow-up to discussions over the last several years. He read into the record his memorandum dated December 29, 2016 regarding Consideration of Cost of Living Allowance for General Pension Plan Retirees into the record, as follows: For several years, representatives of the General Pension Plan retirees have inquired about a Cost of Living Allowance (COLA) for the current city pensioners under the City's General Pension Plan. These discussions have not lined up with the City's budget process. The City Manager is requesting authorization to expend approximately $1,000 to analyze the financial impact for three (3) different COLA amounts: 1%, 1.5% and 2.0%. The analysis will be completed by Nyhart. These expenses will be charged against the pension fund assets. The scenarios are one-time COLAs that would increase the retiree's annual payment by the correlating percentage. Once the financial impacts are determined, the City Manager will make recommendations for budgetary considerations. Ultimately, City

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 23 Council would have to authorize any COLA before one could be implemented. Mr. Koenig advised that this request had come before the Pension Board, Council committees, and Council on a number of occasions over the last several years. He indicated that he would like to see it approved to obtain a hard dollar amount on the cost if COLAs were authorized. Mr. Koenig explained that he would come before the Committee and Council with the results and recommendations at a later date. Mr. Hare asked if these were non-union employees. Responding, Mr. Koenig advised that this would include members of the General Employee Pension Plan, so there were a number of different employees that in some cases were unionized. He indicated that some of these pensioners retired from the City before anyone in the work force was unionized; however, this would cover everything from electric personnel, to general office work, to sanitation, so they were in some cases formerly unionized employees. Mr. Hare asked if the union negotiated all of these employees’ pension matters when they were unionized. In response, Mr. Koenig stated that, as far as he knew, the formula used for those in the defined benefit pension plan was based on the number of years of service and a percentage of salaries. He indicated that the union had typically negotiated medical benefits and in some cases what percentages these individuals were paying as retirees. Mr. Koenig estimated that there were approximately 200 plus retirees at this point, some of whom had been retired for many years, and this was where the focus of this discussion was coming from. He stated his belief that the formula for their actual monthly pension payment was standard across the board for everybody, so the fact that they were in unions or not in unions had no effect on this actuarial calculation. Mr. Hare indicated that he did not have a problem with this; however, he wanted to make sure that everybody was on the same playing field. He indicated that if non- union retirees were paying a greater percentage for healthcare than union employees, this should be figured in if a COLA increase is given. Mr. Koenig explained that there is not a 100% level playing field, noting that some retirees now in the pension plan are cost-sharing for retirement health care and some former employees are not contributing to their health care costs in retirement because they retired many years ago. He noted that some who have retired over the last few years are contributing a portion of their health care costs, and some who are retiring or have retired that are not even in the defined benefit plan. Mr. Koenig explained that this current request would only affect the pool of former employees in the defined benefit plan and would not do anything for retirees in the defined contribution. He indicated that it would not correlate with whether it is a spousal retirement, since there is a formula for that, or with cost-sharing and health care, noting that those items are detached from one another.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 24 Mr. Neil indicated that there was a range of figures for COLAs, noting that for Social Security this year it was 0.3%, and the increase for the Delaware Manufactured Home Relocation Authority for rent justification was 0.6% based on an average of three (3) years. Mr. Neil noted that the proposal was for 1%, 1.5%, or 2%, stating that this would be good if the inflation rate was driven up 5%, 6%, or 7%, but bad if it is low as it is now. He stated that the inflation rate probably would increase. Mr. Neil questioned if there could be some sort of a float that would be fair to a retiree if inflation goes up, but would at the same time be fair to the City if the rate stays as low as it is now, for Social Security purposes. Mr. Koenig indicated that this question may be beyond his ability, stating his belief that it had been more than five (5) years since there had been any type of COLA consideration for this group of retirees. Mr. Les Blakeman, 209 Falmouth Way, stated his belief that the last COLA raise was in 2006; therefore, it had been 11years since there was an increase. Mr. Koenig noted that Mr. Blakeman had indicated that there had not been an increase since 2006 and stated that he had not brought any cost of living averaging information for the discussion this evening; however, it had been a significant amount of time since pensions had been adjusted at all. In regard to a rate that would float, Mr. Koenig indicated that he was looking for a very simple calculation stating the cost if the pensions for everyone in this group increased, for example, by 1% or 1.5% and how it would be funded. He stated that he thought it would cost a lot more than $1,000 to analyze the cost of an associated floating mechanism, and staff was trying to get the simplest, fairest plan together to accurately evaluate this matter. Mr. Neil expressed his hope that Council would consider a floating rate because a fixed rate could be good or bad. He indicated that if no one had gotten an increase since 2006, anything would be better than what it is now. Mr. Neil advised that he was laying the idea of a floating rate on the table for consideration in the future, whether or not the proposal was approved, because other mechanisms were being used on a regular basis, including by Social Security. He stated that the Consumer Price Index for all Urban Consumers (CPI-U) is used for rent justification for the Philadelphia, southern New Jersey, and Wilmington area, and they came up with the 0.6% rate currently being used; however, it was based on a three-year period. Mr. Neil noted that retirees got no increase from Social Security one (1) year, and this year Social Security granted 0.3%, which was gobbled up. Mr. Anderson asked if the effect of a one-time increase would be looked at rather than an annual increase. Responding, Mr. Koenig indicated that what would be asked for would be the effect of taking the annual pension and increasing it by 1%, 1.5%, or 2% going into the future. For example, he stated that if a pension was $1,000 per month and the increase was 1%, the pension would increase to $1,010 per month until something was altered in the future. In response to Mr. Anderson, he confirmed that it would be a one-time initial increase, not 1% each year, and that change would run in perpetuity.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 25 Mr. Anderson indicated that floating mechanisms were not necessarily needed because perpetual annual increases were not being discussed beyond the base. He stated that members were talking about the effect on the pension fund and unfunded liabilities, etc., if this increase was done periodically, such as every 10 years or so. Mr. Koenig confirmed this and stated, for clarification, that a snapshot would be taken of every pensioner right now. If Council awarded a 1.5% increase, those annualized numbers would be adjusted by 1.5%and this would become their annual pension going into the future. Dr. Stewart asked if the City funds COLA increases in one (1) lump sum or over a period of years. Responding, Mr. Koenig indicated that the City had not done a COLA increase since 2006; however, he thought the intent was to come up with a number and fund it all in a lump sum, assuming that the City had the money to do that, because it was not desired to create additional liability. Mr. Hare noted that it would be a lump sum every year, noting that if was determined that the cost of a 1% increase was $5,000, there would be an additional $5,000 cost every year. He noted that this cost would be amortized. Mr. Hare stated he thought the request would be a good first step. The Committee recommended that the City Manager be authorized to expend approximately $1 ,000 to analyze the financial impact for three (3) different COLA amounts: 1%, 1.5% and 2.0%. The analysis will be completed by Nyhart. These expenses will be charged against the pension fund assets. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. Proposed Time Change for Open Forum Mr. Hare advised members that Mr. Slavin had indicated that he would like to see the time for the Open Forum segment of the Regular City Council Meetings moved to 7:00 p.m. due to the number of speakers that had been present at meetings over the last few months. Mr. Sudler asked if Open Forum would be held from 7:00 p.m. to 7:30 p.m. Responding, Mr. Hare indicated that it would be held at 7:00 p.m., but could end earlier than 7:30 p.m. if speakers are done earlier. He noted that there might be times when Open Forum may run a little longer than 7:30 p.m.; but starting at 7:00 p.m. would be better than 7:15 p.m. He noted that the Open Forum for Council usually starts at 7:15 p.m. and would be moved back to 7:00 p.m. Mr. Anderson asked if this would be for a particular session of Council through May 2017. Responding, Mr. Hare indicated that the change would be permanent.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 26 The Committee recommended acceptance of the time change for Open Forum for City Council meetings from 7:00 p.m. to 7:30 p.m. as presented by Councilman Hare. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. Proposed Ordinance #2017-02 Amending Chapter 2 - Administration, Article V - Finance, Section 2-422 - Disposal of Excess Property Mr. Scott Koenig, City Manager, reminded members that he had been before Council several times over the last year or two (2) to discuss the disposal of excess property, and Mr. Slavin had commented about the difficulty of reading the procedure for sale and disposition of real property. He stated that the procedure was re-typed, and Mrs. Traci McDowell, City Clerk, had subsequently indicated that it should be codified and placed into the municipal code so there would be no ambiguity about what it said and when it was adopted. Mr. Koenig explained that Proposed Ordinance #2017-02 would codify the procedure for sale and disposition of excess City-owned real property, stating that no changes had been made to the procedure, to his knowledge and it had just been placed in code format. Staff recommended that Proposed Ordinance #2017-02 be moved forward to Council. Mr. Anderson stated that he had a question about the State code change which allows for land banking and the forming of land banking organizations. He noted that Mr. William Pepper, Deputy City Solicitor, and Mrs. Ann Marie Townshend, Director of Planning and Community Development, were studying these issues and Mr. Anderson expressed concern about changing the municipal code before the City had a chance to look at a possible addition to the code in this regard. Mr. Anderson asked, if the City were to take advantage of the recent change in State law, whether this would fall under Exception E of the proposed ordinance pertaining to non-profit organizations. Responding, Mr. Koenig advised that he would have to get an answer from Mr. Pepper in this regard, stating that he would happy to do so before the next City Council meeting. Mr. Anderson stated that he would definitely like an opinion and would like to delay adoption of the ordinance until members had a chance to look at the land bank issue if it would affect the ordinance. He indicated that there would be no reason to delay the ordinance if it would not be affected by the State code change. Mr. Hare stated that he thought the Proposed Ordinance could move forward, a legal opinion could be obtained, it could be discussed at the Council meeting, and appropriate action could be taken. Mr. Neil expressed concern that the City has vacant buildings that do not move forward as fast as they should in terms of determining whether they can be used in a different manner, if they are surplus, or what their value is, and he thought the Proposed Ordinance would enable the City to move forward. He indicated that these are City properties that citizens invested their money to purchase, and the City

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 27 should be giving citizens full value, whether the buildings are sold or used elsewhere. Mr. Neil stated that one (1) of his suggestions during the Council Retreat held on January 6, 2017 was to look at this matter and move forward with it, and he had no problem with moving forward with the ordinance or with checking on Councilman Anderson’s concerns and thoughts. The Committee recommended adoption of Proposed Ordinance #2017-02, with a caveat that a legal opinion be obtained regarding whether the State code change which allows for land banking and the forming of land banking organizations would affect the Proposed Ordinance. During the Council meeting, Mr. Scott Koenig, City Manager, advised that the ordinance was an effort to codify a procedure that for disposal of excess property that dated back a number of years. Mr. Koenig stated that, during the Committee meeting, Mr. Anderson asked a very specific question with respect to, if the city were to take advantage of the recent change in State law, whether this would fall under Exception E of the proposed ordinance pertaining to nonprofit organizations. He advised that Mr. William Pepper, Deputy City Solicitor, reviewed the ordinance and the minutes of the Committee meeting and he has indicated that the proposed ordinance does not conflict with State law. Mr. Koenig stated that Chapter 47 of Title One of the Delaware Code permits but does not require municipalities to create local land banks and Mr. Pepper does not believe that there are any conflicts with the proposed ordinance as it relates to land banking activities. Mr. Anderson clarified that the question asked was, if this particular ordinance is passed, would it interfere with the City transferring land to a land bank, which is something that had been discussed for the future. Responding, Mr. Nicholas Rodriguez, City Solicitor, stated that Mr. Pepper had researched the issue and he does believe that the ordinance would impact any future plans for a land bank. Responding to Mr. Anderson, Mr. Koenig stated that he had a phone conversation with Mr. Pepper earlier in the day and he indicated that if the City were to create a land bank, it would function similar to the Downtown Dover Partnership, and he thought it would qualify under Exception E for nonprofits. The land bank, if it were created by the city of Dover through legislation, would essentially function as a nonprofit and they would be able to adhere to those rules. Mr. Neil moved for adoption of Proposed Ordinance #2017-02, as recommended by the Committee. The motion was seconded by Mr. Anderson and unanimously carried. (The First Reading of the ordinance will take place during the latter part of the meeting). Proposed Ordinance #2017-03 Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division7 - General Employee Pension Plan and Division 8 - Deferred Compensation Plan; and Article VI - Other Post-Employment Benefits Fund and Creating Chapter 80 - Personnel Mrs. Donna Mitchell, Controller/Treasurer, advised members that she had developed an outline of the provisions of Proposed Ordinance #2017-03 and reviewed them, as follows:

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 28 1. Established a New Chapter #80 for Personnel and incorporates the retirement related ordinances into this chapter. (All pension, deferred compensation and Other Post Employment Benefit Plans) 2. Administratively revises the ordinances to remove redundancies included in all ordinances by adding a definition section and expands Division 1 - Generally to clarify the provisions that apply to all retirement plans. i.e., Normal retirement, early retirement, termination of employment. 3. Administratively changes the terminology used from defined benefit and defined contribution to the specific plan applicable. i.e. general employee pension plan, deferred compensation plan (457), or money purchase plan (401). 4. Incorporates the provisions that apply to the General Pension Plan into the Money Purchase Plan Division since the General Pension Plan is now a closed plan since 2009. 5. Inserts where applicable for each plan that the terms and conditions of the plan are defined in the Plan documents for the 401/457 Plans. This would negate any continued changes if contribution percentages change or plan changes as required by IRS rule changes. 6. Administratively changes the terminology to reflect changes in actuarial standards for both pension and OPEB. What used to be actuarial required contributions is now actuarial determined contributions. 7. Revises New Section 80-516 (General Pension Plan rows 494 - 541): Benefits to cease upon reemployment; exceptions - This provides expanded detail in conformance with IRS regulations as to under what circumstances a retiree in the General Pension Plan can return to work without having to stop their retirement benefits. It mirrors the State of Delaware code and has been reviewed and suggested by a labor attorney familiar with the tax code provisions. Referring to Line #179, Mr. Anderson questioned why “irrevocable” was stricken in regard to the decision to join the deferred compensation plan. Responding, Mrs. Mitchell explained that the deferred compensation plan is the 457 plan, which

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 29 is a voluntary choice; however, the 401 plan is an irrevocable decision and the ordinance was adjusted to reflect this. Mr. Hare noted that a City employee who retires must wait six (6) months before they can come back and work for the City. Mrs. Mitchell confirmed this and noted that employees under age 65 can work only under certain circumstances; however, there are no restrictions for those over age 65. She advised that the ordinance spells out the circumstances under which an employee can return, such as for a project or as a casual/seasonal employee. Responding to Mr. Hare regarding whether an employee can return part-time, Mrs. Mitchell stated that they can return part-time for no more than six (6) months if they are under age 65; otherwise they would have to stop their pension. Mr. Hare asked if employees could work part-time for six (6) months and then take a break. In response, Mrs. Mitchell indicated that it was against Internal Revenue Service (IRS) rules to plan to let employees go for a little while and then bring them back. The Committee recommended adoption of Proposed Ordinance #2017-03 as presented. By consent agenda, Mr. Hare moved for adoption of Proposed Ordinance #2017-03, as recommended by the Committee. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. (The First Reading of the ordinance will take place during the latter part of the meeting). Mr. Hare moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Lewis and unanimously carried. QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of December 2016. By consent agenda, Mr. Hare moved for acceptance of the Quarterly Revenue Report as of December 2016, seconded by Mr. Neil and carried by a unanimous roll call vote. YOUTH FOCUS GROUP REPORT During their May 26, 2016 Special Council Meeting - Budget Review, City Council established a youth focus group initiative across City government. The purpose of the program would be to solicit input on ideas, solutions, and issues from the youth of the City. The following departments will be required to hold a focus group with the youth who are residents of the City of Dover: Planning, Parks and Recreation, Dover Public Library, and Police. The focus group will be held before December 1 of each year and reports of the various departments will be made to Council no later than February 1 of the following year.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 30 Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised that she, Margie Cyr, Library Director, and Lieutenant Hermance of the Police Department have been working on plans for a Youth Focus Group. She noted that they have tried to be very broad in how they solicit people to participate in the focus group, so they have sent letters to each of the churches and schools in the City of Dover asking them to nominate one parishioner or student to participate so that we have a large, yet manageable, group. Mrs. Townshend stated that they have identified youth ages 13 through 16 who reside in the City of Dover as their target audience. The focus group will be held on Saturday, February 24, 2017 in the library. She advised that they have a committee of staff from the Library, Parks and Recreation Department, and the Police Department to develop questions to help elicit the feedback they are looking for. Mrs. Townshend noted that they have started getting feedback with indications of people who are planning to attend. Mr. Sudler asked if there had been any media advertisement. Mrs. Townshend responded that letters were sent to schools and churches so that each of those organizations would designate one youth to participate in order to have a manageable sized group. EVALUATION OF BIDS - ROLLING ACRES PUMP STATION REPLACEMENT Mr. Scott Koenig, City Manager, advised that this project includes the replacement of the Smith & Loveless package pump station. He noted that the station, located on the east side of North duPont Highway (Route 13) behind 595 North duPont Highway, was installed in 1973 and has exceeded its anticipated life expectancy of 20-25 years. Mr. Koenig stated that the existing wet well will be rehabilitated with additional site improvements to address inflow and infiltration and the pump station replacement will improve the City’s wastewater system by increasing the structural integrity and pump efficiency of the pump station. He also advised that Staff requested an alternate bid price for bituminous pavement for the pump station, which will decrease maintenance at the station. Mr. Koenig noted that all bidders were over the project budget and he expressed concern with re- bidding the project, believing that the prices will either remain the same or increase because a re-bid would occur in the spring, which is the busy season for construction activity. Staff recommended awarding the contract to M2 Construction, LLC in the amount of $439,300 for the Rolling Acres Pump Station Replacement Project, noting that the shortfall for this project will be supplemented by a budget amendment from the Inflow and Infiltration Removal project. Mr. Anderson asked what may have driven the cost overrun. Responding, Mr. Koenig stated that he thought it was due to the increase in construction activity as the economy is improving. Noting that the City has been doing a lot of pump station projects, Mr. Koenig stated that he believed that the last two projects had higher budgets than originally planned. He advised that Staff would be altering the proposed budget for pump station replacements moving forward. Responding to Mr. Lewis, Mr. Koenig advised that the life span of the pump station ranges from 20 to 25 years. He noted that, in some cases, the pumps are rebuilt and sometimes upgraded to larger pumps during that life cycle, but at least every 20 to 25 years major rehabilitation on the stations is required.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 31 Mr. Koenig noted that Staff has recently been going through a structured procedure of designing one year and then construction the next year through a series of the pump stations. He stated that in the last couple of years they have done the Lakeview Drive Pump Station in Eastlake Gardens, they are finishing the Retreat Pump Station in the Retreat subdivision, and they currently have construction authorized for the Village of Westover Pump Station. Mr. Koenig advised that all of these stations are either over, or right at, the 20 year life cycle. He noted that there are approximately 40 to 45 stations throughout the system, so they need to do one or two stations every year to keep up that 20 to 25 year cycle. Mr. Lewis stated that replacing these pumps would require budgeting. Responding, Mr. Koenig stated that, in this case, it is a major upgrade that probably includes electrical and mechanical replacements, relining the wet well, and additions to the piping coming out of the station. He noted that, in some cases, it has included backup generation and upgrading electric services. Mr. Koenig advised that it is a complete switch-out of the infrastructure over the past 40 years. Mr. Sudler asked, in regard to the dedicated routine maintenance, how often Mr. Koenig receives a report and who reviews those reports. Responding, Mr. Koenig stated that there is a six person pump station crew that visits each of the stations on a scheduled basis and, similar to the water well system, there is a checklist that they go through for each station. As part of the monthly reports, these crews report back any minor problems and, in some cases, there are stations where there may be major problems. Mr. Koenig advised that computer interfaces may go bad, pumps may have to be repaired or sent out for maintenance. He noted that the pump stations are on the SCADA system that is being monitored 24-7 at the Electric Department through the dispatch center, so if there is a problem with a station, it sends an electronic relay signal to the dispatch center. Mr. Neil moved for approval of Staff’s recommendation to award the contract to M2 Construction, LLC in the amount of $439,300 for the Rolling Acres Pump Station Replacement Project (Bid #17-0018PW), noting that the shortfall for this project will be supplemented by a budget amendment from the Inflow and Infiltration Removal Project. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. CHANGE ORDER - MEETING HOUSE BRANCH VOLUNTARY CLEANUP PROGRAM Mr. Scott Koenig, City Manager, advised that this project was formerly known as the old PW2 Site Improvement Project for the tar ditch storm water drainage and the project has been renamed the Meetinghouse Branch Storm Water Improvements. During the design phase of the Old PW2 Site Improvement Project, it was found that soils in the property were contaminated with petroleum and lead. Because the scope of the project is to excavate the area and create a water quality feature, significant excavation will be required. The main concern was the lead concentration found during the Test Pit investigation, which surpasses the DNREC-SIRS lead reporting level. This discovery places the PW2 Municipal Yard in the Voluntary Cleanup Program (VCP). The VCP will require an application fee and a contractor to prepare a remediation investigation work plan. After the Department of Natural Resources and Environmental Control (DNREC) has approved the work plan, implementation of the work plan, which includes soil samples and analysis of the site, will need to occur. Compliance Environmental, Incorporated has provided a two-part proposal to perform the required work. The initial cost is $9,800 for the

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 32 creation of the work plan and the second part is for remediation of the site. Although the extent is unknown, an estimated range is between $40,000 and $60,000. Staff believes the cost will be at the high end of the range. What is not accounted for in the proposal is the $5,000 application fee that is required from DNREC. Mr. Koenig advised that, on March 28, 2016, City Council approved a change order that equated to 25% higher than the original budget. This request will continue to increase the project budget, which will require another Council approval. He noted that the original budget for Project Number ST1504 Old PW2 Site Improvements was $480,000 and it is currently revised at $603,542. Staff is requesting a change in the amount of increase of $74,800. Mr. Koenig stated that the proposed source of funding is the FY17 Street and Alley Program, which was originally budgeted at $900,000 and has been revised to $752,000. Use of the $74,800 will decrease the budget for that project to $677,200. He advised that the proposal allows them to finalize the storm water conveyance improvement design, formerly known as the tar ditch, that captures the storm water over into Lincoln Park, up Route 8, down through the center of the City, through Water Street, and across the hospital property adjacent to the Skull Terrace properties and transfers storm water to the river through the old PW2 site. Mr. Koenig stated that the total project for construction is estimated between $7.5M and $8M. He noted that they have had numerous meetings about this project with both state-level administrators and various legislative officials. At this point, they need to finalize the design for the project. Mr. Koenig advised that they have been discussing several large economic development projects, one related to the hospital and the second related to potential redevelopment of sites in the Tar Ditch Meetinghouse Branch Base in downtown. He stated that, unless this project moves forward, both of those economic development projects may be significantly harmed over the long term. Mr. Koenig advised that the City would complete the design and then seek additional funding from other partners in the basin, as well as the State, to offset some of the cost of this project. He noted that the City has received a draft binding letter of commitment for up to $8M for a 20 year period from the Storm Water State Revolving Fund, which would require the City to pay back approximately $250,000 a year for 20 years at approximately two percent (2%). Mr. Koenig advised that this is a major project that Staff has been working on since the early 1990s. Mr. Koenig advised that this problem goes back to the late 1980s when there was a detailed study by engineering firms on the flooding at Water Street. Because this has been such a long project, Staff has been working with the State to try to resolve the unknown environmental issues. He noted that the State has contributed a number of hours to do test pitting and sampling for the City. That has led them to the point where they know that there is some petroleum-laden soils in the project area. Mr. Koenig stated that this project has been ongoing for so long and, because it affects a number of other economic development projects, priority should be given to this change order request. Staff will then rework the capital plan, which may include coming back at some point in the future to request Council to either move money from Capital Project Reserves to help offset costs or to

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 33 request Council to allow any funds that are associated with potential additional revenues created through the FY17 Budget related to the general fund to be applied to this project. Mr. Koenig stated that trying to get all of these projects to meld together from a budgetary standpoint has been difficult. He noted that the proposed funding would potentially eliminate Mockingbird Avenue from the FY17 Street Program to help cover the costs. Mr. Koenig noted that this is a General Fund expense that must be incurred. Mr. Hare asked how many fines the City had received related to this project. Responding, Mr. Koenig stated that no fines had been issued; however, there was a $25,000 fine associated with the MS4 Program. He also noted that, approximately 10 or 15 years ago, they did a Voluntary Cleanup effort on a portion of property known as Skull Terrace, or the Skull property, which was a joint project between the hospital and the City because the encroachment lines crossed properties. There was already a portion of this project that is under a former Voluntary Cleanup Program. Mr. Koenig advised that the City would be voluntarily entering into the program so that the State does not require removal of the soils. Mr. Hare, noting that there are sinkholes on Mockingbird Avenue and the residents have been anticipating its repaving, asked how much money it was going to cost for the repaving. Mr. Koenig stated that he thought the estimate to repave Mockingbird Avenue was approximately $120,000 to $130,000. He assured Mr. Hare that they would do everything they could; however, he could not guarantee that Mockingbird Avenue would be completed in FY17. Mr. Sudler asked Mrs. Donna Mitchell, Controller/Treasurer, to provide her opinion on the project. Responding, Mrs. Mitchell stated that she did not believe that they had a choice because of the soil contamination. Referring to the financial aspect of the project, Mrs. Mitchell advised that she had not seen specifications for each street; however, she noted that approximately $600,000 was carried forward from FY16 projects that had not been completed. She stated that she thought that between both of the Street Programs the money could be found without forgoing any street projects if all of the money had not been dedicated to specific streets yet. Mr. Hosfelt, noting that the original budget for this project was $480,000 and it was now at $603,542, asked what year the project was originally budgeted. Responding, Mr. Koenig stated that it was budgeted in FY15, or three budget cycles ago, and they have been in active design since then. Mr. Slavin stated that it was his understanding that this project deals with water that wants to make its way from west to east, gets trapped and contained, and causes flooding in the area. He noted that this issue was one of the most significant public works problems the City has yet to solve. Mr. Koenig concurred with Mr. Slavin. Mr. Hosfelt reminded members of a discussion they had approximately one month ago about continuing to approve things and spending money they do not have, such as adding positions to the Customer Service Department, and now they are trying to figure out where they are going to get the money.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 34 Mr. Hare stated that he agreed with both Council President Slavin and Councilman Hosfelt and would probably vote in favor of the change order because the project has to be done. Mr. Hare stated that he thought it was unfair to the people of Mockingbird Avenue who have been waiting patiently to get their issues resolved and he thought they ought to do what they could to find the money for that repaving. Staff recommended approval of the proposal from Compliance Environmental to perform the necessary work for the Voluntary Cleanup Program, as required from DNREC, and the application fee. On March 28, 2016, City Council approved a change order that equated to twenty-five percent (25%) higher than the original budget. This request will continue to increase the project budget, which will require another City Council approval. Mr. Neil moved for approval of Staff’s recommendation, seconded by Mr. Cole. Mr. Anderson advised that he had asked questions by email earlier and thanked Mr. Koenig for his response. He suggested that they prioritize the street programs because, during the budget discussion, it was said that the minimum amount needed in the Street Program was three-quarters of a million dollars. Mr. Anderson stated that the streets that are on the list are all in dire need of repair and should be a consideration when future budget amendments come forward. Mr. Sudler asked how often the streets flood. Responding, Mr. Koenig stated that flooding occurred approximately five or six times per year. Mr. Sudler stated that a lot of their constituents have roads that need to be repaired and that there needed to be a plan to address the roads that their constituents have been patiently waiting for, including his constituents on Conwell Street. Mr. Slavin suggested that Mrs. Mitchell and Mr. Koenig look at the numbers to find a way to move forward with the change order without eliminating a street project and report their findings in two weeks. Mr. Slavin moved to amend the motion to ask Staff to go back and rework numbers. The amendment does not preclude the approval of the item, but we would ask for a report back on the funding at the next meeting. Mr. Neil, maker of the motion, and Mr. Cole, the seconder, stated that they agreed with the amendment, which was unanimously carried. The motion for approval of the proposal from Compliance Environmental to perform the necessary work for the Voluntary Cleanup Program, as required from DNREC, and the application fee and that Mrs. Mitchell and Mr. Koenig will rework the numbers and report their findings at the next meeting was carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 35 CONFIRMATION OF POLICE PENSION ELECTION – RETIRED LIEUTENANT TIMOTHY MULLANEY - THREE (3) YEAR TERM TO EXPIRE JANUARY 31, 2020 The term of office of Retired Lieutenant Timothy Mullaney on the Police Pension Board expires on January 31, 2017. Pursuant to Chapter 62 - Law Enforcement, Article III - Pension Plan, Division 2 - Retirement Committee, Section 62-102(c)(2), notice of an election was given to all plan members. Only one nomination was received, therefore, no election was held. Chief Bernat nominated Retired Lieutenant Timothy Mullaney to serve a three (3) year term, to expire on January 31, 2020. By consent agenda, Mr. Hare moved for approval of the nomination of Retired Lieutenant Timothy Mullaney to serve on the Police Pension Board, for a three (3) year term to expire on January 31, 2020. The motion was seconded by Mr. Neil and carried by unanimous roll call vote. REAPPOINTMENT RECOMMENDED BY COUNCIL PRESIDENT SLAVIN - HUMAN RELATIONS COMMISSION - ALAN GADDIS - THIRD DISTRICT REPRESENTATIVE - THREE (3) YEAR TERM TO EXPIRE FEBRUARY 2020 Council President Slavin recommended the reappointment of Alan Gaddis to serve on the Human Relations Commission for a three (3) year term to expire February 2020. By consent agenda, Mr. Hare moved for approval of the reappointment of Alan Gaddis, as recommended by Council President Slavin. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. FIRST READING - PROPOSED ORDINANCE #2017-01 Council President Slavin reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinances will take place during the Council Meeting of February 13, 2017. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised that New Castle County’s Disorderly Premises Ordinance, which was reviewed by both the Safety Advisory and Transportation Committee and the Parks, Recreation, and Community Enhancement Committee, was revised to make it Dover-specific. She noted that the Ordinance would define the types of activities and allow the Police Department to issue fines for violation of the Disorderly Premises requirements. Mrs. Townshend stated that if a business receives three (3) violations within a period of 12 months, which is a year, they would begin the process of revocation of the business license, which is a provisional order. Mrs. Townshend noted that the Ordinance provides a basis for the fines that would be issued by the Police Department and then, if compliance is not achieved, it would then allow the City to take action against the business license.

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 36 In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2017 - 01 AMENDING CHAPTER 70 - OFFENSES AND MISCELLANEOUS PROVISIONS AND APPENDIX F - FEES AND FINES (DISORDERLY PREMISES) FIRST READING - PROPOSED ORDINANCE #2017-04 Council President Slavin reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinances will take place during the Council Meeting of February 13, 2017. Mrs. Donna Mitchell, Controller/Treasurer, advised that the Ordinance carries forward the balances resulting from the audit completed for FY 2016, as well as policy compliance for all reserve balances and favorable carry-forwards that would have been applied to pension or unfunded liabilities. She noted that the Ordinance makes additional adjustments for Council actions during the year. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2017-04 PROJECT CARRY-FORWARD BUDGET BALANCES/BUDGET AMENDMENTS FIRST READING - PROPOSED ORDINANCE #2017-02 Council President Slavin reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinances will take place during the Council Meeting of February 13, 2017. Mr. Scott Koenig, City Manager, advised that the Ordinance was intended to codify the City's procedure for the sale and disposition of excess city-owned real property. He noted that codification of the procedure allows them to specifically reference to Dover Code and provides a much more concise and professional presentation of procedures. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2017-02 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE V - FINANCE, SECTION 2-422 - DISPOSAL OF EXCESS PROPERTY FIRST READING - PROPOSED ORDINANCE #2017-03 Council President Slavin reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 37 action by Council on the proposed ordinances will take place during the Council Meeting of February 13, 2017. Mrs. Donna Mitchell, Controller/Treasurer, advised that the Ordinance administratively moves the Pension and OPEB ordinances into a new chapter for personnel and retirement. Additionally, she advised that it expands and clarifies under what conditions retirees can return to work for the City and still be in compliance with IRS regulations. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2017-03 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 7 - GENERAL EMPLOYEE PENSION PLAN AND DIVISION 8 - DEFERRED COMPENSATION PLAN; AND ARTICLE VI - OTHER POST-EMPLOYMENT BENEFITS FUND AND CREATING CHAPTER 80 - PERSONNEL CITY MANAGER'S ANNOUNCEMENTS Mr. Scott Koenig, City Manager, advised that he had no announcements. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Hosfelt thanked the Fire Department for inviting them to their banquet and noted that the one thing that really stood out with him was the diversity of the Fire Department’s top ten responders. Mr. Anderson announced that the “Souper Bowl” would be held on February 11, 2017 between noon and 2:00 p.m. at the Salvation Army. He noted that the cost is only $15 to enjoy soup and get a free commemorative mug. Mr. Anderson also advised that the annual Chili Cook-Off would be held on February 25, 2017. Mr. Sudler thanked Deputy Chief Mailey for his handling of the Forrest Avenue domestic situation. He noted that the Fire Department, Emergency EMS, and Dover PD all worked together to make sure that the community was safe and that the individual who had committed the crime was not harmed and did not harm others. Mr. Hare moved for adjournment, seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 8:58 p.m. TRACI A. McDOWELL CITY CLERK

CITY COUNCIL MEETING OF JANUARY 23, 2017 PAGE 38 All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of January 23, 2017, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2017\01-23-2017 Council Minutes.wpd Exhibits Exhibit #1 - Correspondence from President-Elect Trump to Mr. EShed Alston and related correspondence, provided by Mr. EShed Alston Exhibit #2 - Correspondence from State Representative Sean Lynn Exhibit #3 - Concept Drawings of Pocket Neighborhood Ideas, provided by Ms. Sue Harris

EXHIBIT #1 Regular Council Meeting of 01/23/2017 Thank you for taking time to send your kind words of support and thoughtful gift. I look forward to being President for all Americans. I will always be your voice and will always be your champion. Working together, we wi.ll unify our great country AND renew the American Dream. I believe America will be great again and I'm eager to get to work Melania and I greatly appreciate your words of support. With best wishes, Donald J. Trump

EShed Alston 406 Arnold Court Generals Green Dover Delaware 19901 302 264 9568 ESHED ALSTON'S JANUARY 11 2017 INITIAL MEMORANDUM OF PURPOSE AND OF INTENT AND OF UNDERSTANDING AND FOR THE RECORD TO THE NATIONAL BLACK CONGRESSIONAL CAUCUS CHAIRMAN CEDRIC RICHMOND Dear Sir: Cedric Richmond Chairman National Black Caucus 1. For the material record of significant circumstantial context I first became aware of you and . the l\TBC National Black Caucus as a result of watching a Fox news broadcast Saturday night of Watters World hosted by Jesse Watters. The matedally relevant subject was the paying of monetary reparations to black people whereas your name came up. Regarding the subject matter of reparations as such it is a disingenuous fraud to connect this subject that I have champion over the past several years to be associated with the democratic party or the last days of the failed Obama administration policies that failed to before this 12th hour to at any time represent and promote the raising of the question I have pdor addressed of the subject of reparation being paid. 2. For the record established over the past 10 years as a Republican activist I have documented an extensive public documentation of a long well documented history of raising this reparations demand question and histodcal issue specifically and consistently over numerous and multiple ;, social media. For example I have extensively and publically referenced reparations consistently with several workable reparations plans presented over Blog Talk radio You tube and on Face book additionally currently broadcast weekly on my Program So You Think you know the law over The Hottest Live Radio available free at the apps store and on Google apps free. I will be discussing the letter to you before you broadcast on the air Sunday January 11, 2017 6 and 6 I am furnishing for your information a copy of that broadcast CD enclosed for your edification. 3.1 look forward to a constructive dialogue with you and the National Black Caucus regarding institutional corruption within the civil justice system that is documented in my record of events currently in review before the Court of appeals for the Third circuit in two actions pending mert· Theses facts are true so help me GOD

EShed Alston 406 Arnold Court Generals Green Dover Delaware 19901 302 264-9568 ESHED ALSTON' S MEMORANDUM OF RECORD OF WRITTEN NOTICE OF RELEVANT UNDERSTANDINGS TO FOX NEWS CBS WBOC 16 AND WMDT 7 47 ABC DELAWARE STATE NEWS. AND NEWS JOURNAL AND OR DOVER POST OF INTENT TO FILE SUIT DUE TO NOTED SYSTEMATIC VIOLATION OF BOTH THE EQUAL PROTECTION OF LAW AND DUE PROCESS UNDERMINING THE CONSTITUTIONAL RIGHT OF FREEDOM OF PRESS AND bF SPEECH THAT ARE IRREVOCABLE CIVIL RIGHTS GUARANTEES THAT ARE DENIED ILLEGALLY BY THE NAMED PARTIES To Whom it mav concern take notice in writing specifically made to CEO and or NEWS DIRECTOR of in oarticular Fox news 21 WBOC 16 CBS news and or WMDT 7 47 ABC news and or to the News Journal and or Delaware State News and or to the Dover Post take notice. I. For the material record two relevant documents accompany this filing documentatiOn to you nereinabove referenced January i8, 2017 to include the MEMO enclosed from president elect Trump see copy and the seven page document attached to which the president elect responded. 2. If and whereas the important issues raised before you that are documented in the seven page accompanying document to you so call news media people noted as biased are important and significant enough to motivate a written response from President Trump during these times of transition those issues raised are serious and important and should not be illegally oppressed by the noted obstmcting named parties as has been the case over the past several years oy ym 3. For the record although ignored unconstitutionally disenfranchised maligned and marginalized by you people in tpe news media intentionally and illegally over the past 6 years by the Obama administration policy objectives over the past several years specifically. I have been deliberately systematically denied the civil right guarantee of freedom of press and of expression and of speech as a unlawful political objective driven by the racist local and extended illegal unconstitutional adverse discriminatory disparate bias media favoring democratic partY.:. objectives to oppress me and the Constitution as a vocal Republican political activist and- regarding the news media abject refusal to cover stories relating to my activiues 4. For the record to date you named hereinabove have obstructed justice and constitutional due process and ignored repeated written documentation from me to you be advised that if you continue to do so as has been the past practice this is your notice you will be sued in federal court ~ NOTA.R..Y These facts are true so help me GOD

DEAR SIR: PRESIDENT ELECT DONALD J . TRUMP WIDTE HOUSE 1600 Pennsylvania Ave NW Washington DC 20500 Transition team ATTENTION and also additionally sent to TRUMP TOWER 725 sm Ave. New York NY 10022 EShed J.L. Alston 406 Amold Ct., Generals Green Dover DE 19901 302-264 9568 and 399 9071 RE: Enclosed is EShed Alston's CD digital broadcast of SO YOU THINK YOU KNOW THE LAW presented by EShed Alston assisted by camera man and friend Fred Bowden broadcast on Nov.20 2016 on The Hottest Live Radio produced by Black Cat Productions Camden Delaware DEAR SIR PRESIDENT ELECT DONALD J TRUMP 1. Multiple important purposes of this MEMORANDUM OF UNDERSTANDING are presented to you president Elect Donald J. Trump to timely document materially relevant noted serious events referenced in the accompanying marked CD and regarding the copy of the cover page of the 2007 Seminar event hosted by Donald J. Trump 10 years ago and also enclosed are referenced District Court and Court of Appeals 3•u Circuit Court Documents. I am also enclosing a copy of my nearly 8 year old book published in 2010 entitled THE LAMB'S BOOK OF LIFE. 1. I look forward to hearing from President Elect Donald J. Trump at his earliest convenience as an advocate activist Amer-African honorably discharged USAF veteran person of color who voted for President Donald J. Trump in the sincere hope that there would not be a Hillary Clinton repeat administration of the perverted and bizarre Obama Nation policies of the past 8 years. I truly believe in you President Donald J. Trump and that WE CAN MAKE AMERICA GREAT AGAIN is in fact and in function truly a movement that requires the motivation activation and 1\\\1111//f/;; promotion of the silent obstructed majority of Americans who see the need for a new di~~~~ T':1_1 ~ :://'/ ._:::. .· W>YCo~~t··.· ~ ~ . ~ - .---0~ ::::0: 0~1... 01 '·. 0::.:. = - z -( )>: - .. . . . - -l:O U> ',<:, "".:>U>_....-1-)>~ (f) . :U - 0: "'o IS' ..,._-!_ ·rn - .c. = - . ~ ~0 :::o:::: ~ o ··.'r-;::--_ .....- ' /J . c .·· : .:::--=::-- "/{)' .. //;. 1:L. A.·;.; p,~<::, \'-" 1 _ .. · " 1 These facts are true so help me GOD 2it e me this day NOV. 1W lt~ 1 i 11\'''

$ DONALD TRUMP "DR J" JUUUS ERVING TONY ROBBINS GEORGE F!HlEMAN DAVID BACH JOHN DEMARTINI $ LAWS OF UNLEAS-H THE MEGA- AUTOMATIC THINK BIG SUCCESS POWER ENTREPRENEUR MILLIONAIRE'" THE SECRETM HOMEOWNER LAWS OF ATIRACTION WAYNE GRAY ROBERT SHEMIN SCOTT SCHEEL CHRIS JOHNSON DR. ALBERT LOWRY JAMES SMITH EARN $5K- 10K GOOD DEALS, COMMERCIAL FREE MONEY FORECLOSURES BUY & FLIP A MONTH! BAD DEALS REAL ESTATE FROM THE GOV'T & AUCTIONS REAL ESTATE DON BURNHAM REGGIE BROOKS ROB McFADDEN BLAISE INGOGLIA ROBERT BLUHM THINK BIG FIXER- BARGAIN LEVERAGE NEW HOME TAX UPPERS PROPERTIES YOUR MONEY CONSTRUCTION REDUCTION REALLY BIG!

DLD-3 84 NOT PRECEDENTIAL UNITED STATES COURT OF APPEALS FOR THE THIRD CIRCUIT . No. 16-2165 ESHED ALSTON, Appellant . v. ADMINISTRATIVE OFFICES OF DELAWARE COURTS;-SUPERIOR COURT; SUPREME COURT OF DELAWARE; COURT ON THE JUDICIARY; STATE DEPARTMENT OF JUSTICE; UNITED STATES BANKRUPTCY COURT FOR THE DISTRICT OF DELAWARE; STATE IillMAN RELATIONS CO:MM:ISSION; and JUDGE VAUGHN, in his official capacity ~ On Appeal from the United States District Court for the District of Delaware (D. Del. Civ. No. 1: 15-cv-0 1112) District Judge: Honora~le Sue L. Robinson Submitted for Possible Summary Action Pursuant to Third Circuit LAR 27.4 and I. 0 .P. 10.6 August 18, 2016 Before: CHAGARES, GREENAWAY, JR. and GARTH, Circuit Judges (Opinion filed: September 6, 2016) OPINION*

' .. PER CURIAM EShed Alston appeals from an order of the District Court granting motions to dismiss his civil rights complaint and denying Alston's motion for recusal. We exercise jurisdiction under 28 U.S.C. § 1291, and will smnmarily affirm because the appeal . presents no substantial question. See 3d Cir. L.A.R. 27.4. We may affirm on any ground supported by the record. Tourscher v. McCullough, 184 F.3d 236, 240 (3d Cir. 1999). Alston ' s complaint is a loose collection of political beliefs, invective and commentary on current events, and the claims raised therein are hard to discern. As best we can tell, Alston's primary claim is that he was barred from the facilities at Delaware State University ("DSU''), improperly so, allegedly in disregard ofboth (1) DSU's status as a historically Black land-grant institution; and (2) Alston's status as a DSU alumiius and a descendant of Delaware slaves. Without access to DSU, .Alston has allegedly be.e n unable to create a working prototype of a "solar hydro system".similar to that developed by California-based Solyndra using, says Alston, his misappropriated intellectual property. See In re: Solyndra LLC, Bankr. No. 11-12799, ECF No. 1167 (Bankr. b. Del. Oct. 17, 2012) (Alston' s "emergency" petition alleging "copyright infringement"). Named as defendants in the complaint were the U.S. Bankruptcy Court for the District of Delaware ("USBCDD"), as _well as James T. Vaughn (Associate Justice of the Delaware Supreme Court, in his "official capacity") and a handful of Delaware government entities 2

By: EShed Alston

GOD has given me a new invention that will end America's dependence on Islam is the Spiritual belief of all Muslims, that teaches one GOD Allah. One foreiegn oi.l. Every word of the Bible is absolutely true. Descriptions of heaven in .GOD is the cornerstone concept and core premise of three different respective the Bible and lhc Book of Revelation makes it very clear that nothing like religious beliefs. It is ironic that the Jewish born Jesus is not recognized by his heaven has ever been seen on earth, yet the very description of heaven own Jewish people yet is in fact acknowledged by the Spiritual beliefs of many contained in the Holy Bible, have existed on earth for thousands of years. Muslims. It is noted that the Christian Bible, and or the Hebrew Holy Books, do Heaven is not a new creation or a new place to either GOD or man. Heaven is not recognized any of the Mu<~lim Prophets. Whereas accorcling to Hadeeth, the a place with real characteristics and ONE sovereign KING HIS Name is GOD. MaheU will appear as the .f inal witness and with Him will appear Jesus, The Heaven is not a democracy it is a Monarchy a controlled dictatorship Christ. Islam teaches that the Imam Mahdi will appear with Hadhrat (Jesusl administered by Christ and the Spirit the final witness to the generation of the Alayhla Salaam. I am HE that final living Prophet that appears, with Jesus. I• ripe figs. GOD has given me His peculiar knowledge of the final generation of According to the Islamic Holy teachings I am the Mahdi. Mahdi and Jesus both solar energy production. The new technology is from GOD and· is capable to appeared as the resurrected Spirits in the last days that are in fact noted, immecliately end America's dependency on foreign oil for electricity production. documented. and referenced in and by all ti1ree reli!tions, Christian, Muslim, The solar electric, electro magnetic system, runs on water and . sunlight and and Jewish. Hadeeth, states Imam Mahdi is The Redeemer the Messenger of is safe nontoxic. nonpolluting,_m1d self sustaining. Heaven allows NO polluting A!)f!h who ~ appear in the last days and Jesus will appear with Him industry. The post Armegeddon, Gog, Magog, world is a planet in recovery from thereafter during the MaheU's Ufetlme. It is Jesus, who is able to kill the ant- clisaster. The oceans seas and great waters SHALL take hundreds of years to christ, according to Hadeeth. Even within Islam and Muslim teachings there are recover. The start of the process of reclaimation of planet earth SHALL begin many different beliefs regarding the Mahdl. Sunni and Sufi differ in idealogy, during THE thousand years before GOD descends from heaven on His Throne. and also differ on ti1e subject of th.e Mahdl, who is a central theme and a very The new technology is unique and is as prophesized the wheel within a wheel. powerful force for Shia Muslims who believe that the Mahdi is the Twelfth The new technology is called S.H.E.P.P.A.R.D.wh.ich stands for Solar Hydro Imam, Muhammad al- MaheU, who will return, as the final messenger of Allah Electdc Power Plant Aquatic Research and Development. I am interested in with Jesus at his side, to rule over mankind for 40 years. The Christian Bible of production of a computer generated prototype system and a working model to coursp recognizes Jesus as the Christ the true resurrected saviour. Many Jews prove the new system works. A working model will demonstrate the feasibility to this day do not acknowledge Jesus as the Christ or as either a Prophet or the of ti1e design. The interested parties will find the new technology works and is Son of GOD. The red and white deaths are associated with the appearance of needed. With low cost electricity nationwide it will take less time for America to the Mahdi. .Jesus is the lynchpin tying three reUgious beUefs together. The recover, this is what I am putting on the table. GOD has shown me the future of reader must accept the fact that Jesus Christ absolutely does exists and is the solar technology and I am interested in meeting with U.S. Govcmment, officials common link, confirming tiuee religions, Islam, Christian·, and Jewish beliefs or private industry Genera.! Electric, General Motors, Microsoft, and or ANY that essentially deny Christ existence. T.he resurrected Spirit, the person U1at similarly resourceful American big BUSINESS that is motivated by what I have appears in the last days, With Jesus ls not a new concept. The reality of the written herein. I am interested in working with any motivated business able to final Prophet EShed Christ angel has existed in fact and function since the assist me in the accelerated process of testing, patenting, and protecting my beginning of time. Christ favorite food ~s smoked fish, with manna , Jesus ownership a?d trademark rights inherent in the licensing of the invention .Christ is an excellent cook specializing in meals where fish are the main prototype and solar electric application l have with GOD'S noted help created. course. Spirits are creative and love to work in and for GOD'S pleasure. There is 198 199

inherent in civil rights protection guarantees including actions taken by the appellant to this court 3 Timeline as r ,plied to context of demonstrations of corruption on the court of appeals intent ..- and record of events are in demonstration by the appellant of significant material fraud and corruption that has been exposed. Applying the required st:mdards of due process of law and regarding the equal protection of law are very important consideration to demonstrate what Donald Trump's accurately describes with the term he employs the FIX IS IN when referencing crooked Hilary Clinton asserted as the proper term to be employed circumstantially in the current appellate analysis as of August 15 2016 and in considerations of required objective reasonability in this case the FIX IS IN whereas unquestionably two appellees are identified as separate legal entities State and Federal as a mater of both LAR and FRAP rule both counsels are legally required to file their o~ WRITTEN CERTIFICATES OF SERVICE for the record the rejected phony HALL FILING rejected receipt thereof as a fraudulent document is currently in the physical possession of the Court of appeals Third circuit. Subsequent filings by the Clerks of this court of ANY document created by the clerks to cure Certificate of Service defect is unlawful. 4. The court of Appeals clerks complicit NOTICES to appellant violates the due process rules of propriety of freedom of Religion and improperly SUGGEST that the clerk can chose sides and magically with no references to or in rules not given act in assistance to the apellees as advocate. There is no rule real or imagined that sat~_ctions the clerks and staff attorney collusion with the appellees acting materially in official misconduct in violation of the LAR or FRAP provisions. 5. There is no· application of the FRAP or LAR giving any clerk of the court the authority to unilaterally manipulate the record of appellees untimely failure to file and to misrepresent the failure of Appellee Handlon to file a written CERTICATE OF SERVICE by creating process that does not exist which was and is currently a fatal flaw in Handlon and Hall's filings that '

EXHIBIT #2 Regular Council Meeting of 01/23/2017 COMMITTEES Energy (co-chair) Agriculture SEAN M. LYNN Judiciary STATE REPRESENTATIVE Education Thirty-First District Health & Human Development Telecommunication, Internet, & HOUSE OF REPRESENTATIVES Technology STATE OF DELAWARE Veterans LEGISLATIVE HALL DOVER, DELAWARE 19901 January 23 , 2017 Council President Timothy Slavin Dover City Council City Hall Dover, Delaware 19901 Re: Selection of the Police Chief of the City of Dover, Continued Concerns "Those who cannot remember the past are condemned to repeat it. " George Santayana. The Li(e o(Reason. 1905 During my tenure on the Dover City CounciL I had the distinct displeasure of assisting many in this room steer the City through one of its darkest hours, an expensive and controversial lawsuit by members of the City of Dover Police Department against the City of Dover. The suit asserted discrimination in the appointment of the Deputy Chief of Police. and, by association, the Chief of Police. It led to the resignation of our Mayor, and a substantial settlement to the aggrieved Ofticers. It was a costly .lesson at the taxpayer's expense. Now it seems that the City has set itself on a path designed to revisit these hard- earned lessons. I, and many others behind me, cannot sit idly by as the City, through negligence, ineptitude, corruption, or simply the clumsy handling of such a delicate and vita] matter, careens wildly tovvards another litigation, expensive judgments or settlements, dishonor, division and discord. As we have previously written, throughout the years tradition and precedence have always held that the Deputy Chief succeeds the Chief This holds true, especially, in instances \.Vhere we have had a fine officer serving in that role . We find it troubling that a nationwide search (as the Mayor has been quoted wherein be indicates the position will be advertised in "national trade magazines") would be necessary when the best candidate is our own Deputy Chief. Most troubling is that such a search is not only unprecedented. but, alarmingly, surrounds the possible appointment of Dover's :tlrst African-American Chief of Police. We have learned that an advertisement for the Police Chiefjob has been posted on Monster.com, and its affiliate websites, without any authorization from the Police Chief Selection Committee, which has not even met yet (a recent scheduled meeting was cancelled at the Mayor's request. and another meeting cance1led for this week) . What is most troublesome about the Monster.com job posting was that it has changed, upon P.O. Box 1401 Dover, Delaware 19903 Home: 302-428-1269 Office: 302-744-4351 Fax: 302-739-2313 Sean.Lynn@state.de.us

information and belief. for the first time, the education requirements for the Chief of Police. Why is this troubling? The education requirements have been altered such that Deputy Chief Mailey. upon information and belief. would not qualify to be the Police Chief These new education requirements have never been a prerequisite for any previous Chief. This raises several troubling questions: who authored the job posting. at who's d.irection, and how was it that a Bachelors Degree is now 'required' to serve as our Police Chief. More pointedly, was the description altered to preclude Deputy Chief Mailey from being "qualified"? In consideration of the above questions, 1 vvould also ask Council to consider the application of 11 DeL C. s. 9301. Once Deputy Chief Mailey became the "highest ranking oftl.cer", presumably on January 17th, is he to be a±Torded the protections ofthe Police Chief Due Process statute referenced above. As such, would he be able to be removed from this position without a finding of "just cause" and the opportunity for Deputy Chief Mailey to request a hearing. Thus, by operation of law, once he became the highest ranking law enforcement o±Jicer in Dover, would Deputy Chief Mailey be afforded the same due process rights as if he were the named or appointed Chief? I, together with many of my Constituents in the African American Faith based community, wrote a similar letter to the Mayor expressing our deep reservations about his handling of this sensitive issue. In response to our letter, we have been accused of trying to circumvent the established process and, most abhonently. were called "race baiters" by the Mayor ofthe City of Dover. The Mayor's accusation is disf,rraceful, offensive, and beneath the Oftice that he holds. The signatories of that letter never suggested a circumvention of the established process. The Mayor's asse1iion that we had suggested that he not follow the proscribed procedure is simply false. Firstly, the Mayor vvas not following the Dover Code (section 65-32) when he announced his intent to name an Acting Chief Secondly, the signatories merely questioned the delay in the Mayor's adherence to the established process and the necessity of incurring the expense and time inherent in a nationwide search. The best example of said delay is the Mayor's failure to timely set a meeting of the Advisory Committee, and the cancellation of multiple scheduled meetings. Against this questionable backdrop, we have been called "race baiters" . Historically, accusations of "race baiting" are used to discredit those who dare speak with candor about race and racism. It is not new·. The term, or others like it, is oft aimed at civil rights activists, most 1~1mously in 1963 when many white clergy penned a letter to Dr. Mmiin Luther King, Jr. , leveling such an accusation and asking the "outsiders" to stop protesti11g, to which he replied "I am in Binningham because injustice is here" . I strongly believe that a public apology from the Mayor is warranted , and would formally request same.

Further. I would ask Council President Timothy Slavin to order a complete investigation of the facts and circmnstances surrounding the alteration and public release of an ofiicial job posting that would preclude Deputy Chief Marvin Mailey from qualifying to be our next Police Chief. Representative Sean M . Ly1m

Police Chief Job in 19903 I Monster.com Page 1 of2 Get new similar jobs by email for Enter Your Email Address Police Chief EMAIL ME JOBS I By conlinuing you agree lo Monsser's Privacy policy, Term s or use and usu of c:. ookles. MO~STER City Of Dover ~.~ .~ . ~.~.~.~.~ .r:Y...................... .......................................... ............................ .....................................................................................................................:.................................... ........ Location 19903 Industries Gov ernment and Military Job Type Full nme Employee Career Level Manager (l'lanaoer/Supervisor of Staff) lob Reference Code l65176 Police Chief .About the ief"Job P.oTic:e··c5i' ....... ....................................................................... .... ....... ....... . ................ . ................................................................ . .................... ......................................................... ....... . ......... ............... The City of Dover, Delaware, Capital of the First State, Is seeking interest from qualified candidates for the position of Police Chief. This opening is available due to the retirement of the current Chief. The Dover Police Department has an authorized strength of 101 sworn officers including the Police Chief and Deputy Chief. The Admin istrative Support staff includes th irty-two (32) civilian members. In addition, the Cadet program consists of nine (9) part-time civilian members. The Chief will be encouraged to enhance the diversity of the department. The fiscal year 2016-2017 departmental operating budget totals $17,256,100. Of this amount, $15,711,300 represents personnel, $1,245,000 represents operating expenses and $299,800 for Capital Outlay. The Dover Pollee department is CALEA certified. The City of Dover operates under a modified form Mayor/Council/Manager form of government. There are nine (9) elected Council members, two (2) from each of the four (4) districts with one member serving at large. Dovers population is approximately 38,000 citizens. The position of Police Chief reports directly to the elected Mayor. The Mayor serves a four ( 4) year term. The successful candidate must understand the demands of policing and the training, support and leadership required to maintain high morale among all staff and confidence from the community. Developing and maintaining a mutually respectful relationship with all stakeholders is required. The essential function of the position within the organization is to oversee and direct operations of the Cltys Police Department In order to accomplish the mission of the department. The position is responsible for supervising staff, establishing long-range plans, developing policy and procedures, law enforcement, and reporting on events and activities to senior management and elected or appointed officials. Duties include, however are not limited, to the following : Provide administrative and professional leadership . Supervises staff (uniformed officers and civilians) including establishing staffing standards, organizing, selecting or recommending selection, training, assigning and evaluating work, motivating, mentoring, coaching, counseling, disciplining, and terminating or recommending termination. Establishing and maintaining cooperative working relationships with co-workers and other city departments/divisions. Manage and participate in the development and administration of the Police Department budget; determine additional funds needed for future expenses related to personnel, operating expenses and capital outlay; apply for grants and monitor grant compliance. Implement and utilize techniques and methods for efficient management of finite Department and City resources. Must be community oriented . Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Strong interpersonal communication and public relations skills to assess community htt11 ·//iohviP.w ln~::~l-inh.c: . mcmster. com/Pnl ir.e-rhie.f-.lnh-1 JS-1 79171691 .asnx?ch=newszHn 01/1 R//.0 17

Police Chief Job in 19903 l Monster.com Page 2 of2 needs; attend and speak at various community functions and meetings. Communicate clearly and concisely, both orally and in writing. Monitors and researches trends, new methodology and technology, laws, rules, and City policies to develop and enhance public service processes and activities, and plan for future needs. Coordinates with other law enforcement agencies, emergency management agencies, and other agencies engaged In protecting the public on matters of mutual concem. The Chief of Police Is required to attend all City Coundl Meetings. Requires a Bachelors degree in business administration, criminal justice, public administration or a related field. Masters degree Is preferred. Must have completed an executive levelieadership/management course such as FBI National Academy, Southern Pollee Institute, Northwestern University School of Pollee Staff and Command or New Jersey State ASsociation of Chiefs of Pollee Command and Leadership Academy. Must have desire to continuously seek and attend training. Requires ten (10) years of progressively responsible law enforcement experience. A minimum of five (S) years of supervisory experience. Requires the following (or the ability to obtain within a reasonable amount of time}: valid Delaware Drivers License, Coundl on Pollee Training, CPR, and First Aid certification. Must be proficient with modern office computer equipment and software. An in ~ depth criminal background Investigation, driving record and pre-employment drug/alcohol screening will be required. The City of Dover offers a comprehensive benefit package which Includes health Insurance and 401a/457 retirement plans. To apply, submit a City of Dover employment application, resume and a cover letter to: City of Dover, Attn: Human Resources Director., P.O. Box 475, Dover, DE 19903. An application can be obtained from the Human Resources Department at City Hall or at the website www,dtvotdoyer,cgm Women and minorities are encouraged to apply. EOE Please visit Dover Pollee Departments website to learn about the Department. https://doverpolice.org Minimum weekly Rate: $1,700- $2,347 Weekly salary will be commensurate with experience and qualifications. Closing Date httn·//i n 'hviP.w lnr.~ 1-in'h~ mnn~teT cnm/Pnlice-r.hief-.Tnh-T T~- 17Q~711iQ 1 ~!mx?ch=news~nm 01/1 R/?0 17

1:22PM * 34%c:::Jt Cancel Police Chief- Dover, DE 19903- lndee ... 'indeed Police Chief City Of Dover- Dover, DE 19903 $1,700 - $2,347 a week FuH-timel Part-time City Of Dover 'ltr t-1\:t 6 reviews > Read what employees say about working here. The City of Dover, Delaware, Capital of the First Stater is seeking interest from qualified candidates for the position of Po lice Chief. This opening is available due to the retirement of the current Chief. The Dover Police Department has an authorized strength of 101 sworn officers including the Police Chief and Deputy Chief. The Administrative Support staff includes thirty-two (32) civilian members. In addition/ the Cadet program consists of nine (9) part-time civilian members. The Chief will be encouraged to enhance the diversity of the department. The fiscal year 2016- 2017 departmental operating budget totals $17 256,100. Of this 1 amount, $15) 11,300 represents personnel/ $1/245,000 represents operating expenses and $299,800 for Capital Outlay. The Dover Police department is CALEA certified. The City of Dover operates under a modified form Mayor/Council/Manager form of government. There are nine (9) elected Council members/ two (2) from each of the four (4) districts with one member serving at large . Dovers population is approximately < .:· .·

* 34% ~1: needs; attend and speak at various community functions and meetings. Communicate clearly and concisely, both orally and in writing. Monitors and researches trends, new methodology and technology/ laws/ rules/ and City polic ies to develop and enhance public service processes and activities/ and plan for future needs. Coordinates with other law enforcement agencies/ emergency management agencies/ and other agencies engaged in protecting the public on matters of mutual concern . The Chief of Police is required to attend all City Council Meetings. Requires a Bachelors degree in business administration/ criminal justice/ public administration or a related field. Masters degree is preferred. Must have completed an executive level leadership/management course such as FBI National Academy/ Southern Police Institute/ Northwestern University School of Police Staff and Command or New Jersey State Association of Chiefs of Police Command and Leadership Academy. Must have desi re to continuously seek and attend training. Requires ten (1 0) years of progressively responsible law enforcement experience. A min imum of five (5) years of . . supervisory expenence. Requi res the following (or the ab ility to obtain within a reasonable amount of time): valid Delaware Drivers License/ Council on Police Training/ CPR, and Fi rst Aid certification. Must be proficient w ith modern office computer equipment and software . < > :. ·;_. ~ ·..

EXHIBIT #3 Regular Council Meeting of 01/23/2017

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CERTIFICATE OF CONGRATULATIONS presented to Madison Brengle for defeating Serena Williams) who is ranked second in the world in women Js singles tennis) in a stunning upset during the second round of the 2017 Auckland Open ASB Classic on January 4, 2017 in Auckland, New Zealand. The City ofDover extends sincere congratulations on this remarkable achievement and extends best wishes for all future endeavors. February 13) 2017 ROBIN R. CHRISTIANSEN TIMOTHY A. SLAVIN MAYOR COUNCIL PRESIDENT

COUNCIL TRIBUTE NO. 2017-02 A TRIBUTE EXPRESSING SYMPATHY AND CONDOLENCES UPON THE PASSING OF LIEUTENANT STEVEN R. FLOYD WHEREAS, the Mayor and Council of the City ofDover have been deeply saddened by the tragic death ofLieutenant Steven R. Floyd, who passed away while on duty at the James T Vaughn Correctional Center near Smyrna, Delaware on February 2, 2017. Lieutenant Floyd was born on November 7, 1969 and was a resident of Dover, Delaware at the time of his passing. He was a 16-year-veteran of the Delaware Department of Corrections, having served all 16 years at the James T Vaughn Correctional Center,· and WHEREAS, Lieutenant Floyd's untimely passing resulted from injuries sustained when taken hostage by inmates at the Correctional Center. His mindset during the siege was to save the lives of others, and he remained steadfast and never wavered in his duties as a sworn law enforcement officer. He was posthumously awarded the Department ofCorrections Medal ofValor for his heroism and promoted fi'om sergeant to lieutenant,· and WHEREAS, Lieutenant Floyd was described by those he worked with as firm, fair and consistent, and as a correctional officer whose professionalism was beyond reproach. He was also described as a wonde1ful husband, father, and grandfather, who loved his family with all his heart. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council extend their deepest sympathy and condolences to the family, friends, and colleagues of Lieutenant Steven R. Floyd on their grievous loss, and hope that they will be consoled by the memories of his exemplary life. BE IT FURTHER RESOLVED that the Mayor and Council direct the City Clerk to place this Tribute in the permanent records ofthe City ofDover and that a copy ofthis Tribute be provided to the family of Lieutenant Steven R. Floyd. ADOPTED: * Robin R. Christiansen Timothy A. Slavin Mayor Council President

PETITION TO AMEND THE ZONING DISTRICT Public Hearing before the Dover City Council February 13, 2017 Applicants/Owners: Harry O. Meeks Jr. & Bonnie G. Meeks Address: 301 North Bradford Street Location: Northeast corner of North Bradford Street and Mary Street Tax Parcel ID #: ED-05-068.17-02-34.00-000 Size: 11,362.5 S.F. Present Use: Restaurant/Retail Store with Apartment Proposed Use: Restaurant/Retail Store with Apartment Comprehensive Plan Designation: Medium Density Residential Present Zoning: RG-1 (General Residence Zone) Proposed Zoning: C-1 (Neighborhood Commercial Zone) Reason for Request: To allow the existing use to remain on site instead of sunset due to City Council action requiring the sunsetting of nonconforming uses in residential zones File Number: Z-17-01 (associated with MI-16-13) Ordinance Number: 2016-29 Planning Commission Recommendation: Following a public hearing on January 17, 2017, where no members of the public spoke regarding the application, the Planning Commission moved by vote of 6-0 to recommend in favor of the proposed rezoning. (Draft minutes attached)

Z-17-01 Lands of Harry & Bonnie Meeks at 301 North Bradford Street Report to City Council – February 13, 2017 Page 2 Overview The property is currently zoned RG-1 (General Residence Zone). This rezoning request would rezone the property from RG-1 to C-1 (Neighborhood Commercial Zone). The rezoning request is necessary due to the Planning Office’s ongoing project, assigned by City Council in December 2015, to sunset nonresidential, nonconforming uses in the City’s residential zones. This sunsetting is required under the Zoning Ordinance, Article 7 §1.53: Article 7 Section 1. Nonconforming buildings and uses. 1.53 In any residence zone, any non-conforming use of buildings which is not permitted under the provisions of this ordinance may be continued for a period of: a) Twenty years after the effective date of this ordinance, or b) Forty years after the initial construction of the building containing such use or of any addition thereto adding 50 percent or more to the floor area occupied by such use, Whichever is the longer period, provided that, after the expiration of that period, such nonconforming use shall be terminated. However, no such nonconforming use shall be permitted to continue for a period exceeding two years, unless such use shall be operated in conformance with performance standards established in article 5, section 8. The effective date of the current Zoning Ordinance is April 21, 1975. As such sufficient time has passed that most remaining nonconforming uses in the City’s residence zones must now be discontinued or brought into compliance with the Zoning Ordinance. The parcel is developed with a two-story commercial building. The building is occupied by an active restaurant/retail store business (“The Grocery Basket”) with an apartment unit. Surrounding Land Uses: The property is entirely surrounded by properties zoned RG-1. These neighboring properties consist mostly of a mix of different kind of residential uses, including one-family residences, duplexes, and multifamily conversions. There is a Bed and Breakfast Inn to the southeast. Additionally, the subject property is less than a block away from the main campus of Wesley College, zoned IO (Institutional and Office Zone). Comprehensive Plan: The 2008 Comprehensive Plan depicts the subject area with the Residential Medium Density land use classification on Map 12-1: Land Development Plan Map. Table 12-1: Land Use and Zoning Matrix specifies that the following zones are compatible with this land use classification: - R-8 (One Family Residential) - R-7 (One Family Residential) - RM-1 (Medium Density Residential) - RM-2 (Medium Density Residential) - RG-1 (General Residential) - RG-2 (General Residential) - RG-3 (Group Housing) - RGO (General Residence and Office) - C-1 (Neighborhood Commercial) - MH (Manufactured Housing)

Z-17-01 Lands of Harry & Bonnie Meeks at 301 North Bradford Street Report to City Council – February 13, 2017 Page 3 Request for C-1 (Neighborhood Commercial Zone) The uses permitted in the C-1 zoning district are listed in Article 3 §11 of the Zoning Ordinance. Permitted uses in the C-1 Zone include retail stores with some exclusions; personal service establishments; service establishments with some exclusions; restaurants; one-family residences including attached and semi-detached dwellings; apartments and multi-family dwellings. The size of stores or establishments in the zone is limited to 2,500 S.F. of floor space. The zone conditionally permits Planned Senior Housing Developments. The zone prohibits fuel pumps; motor vehicle storage, sales, or repairs; drive-throughs; liquor stores; firearm sales; and tobacco shops. The existing and proposed use as a restaurant/retail store would be permitted in the C-1 Zone as a retail store and restaurant. The Zoning Ordinance, Article 12 defines retail as “the selling of goods, wares, or merchandise directly to the consumer” and restaurant as “an establishment in which the principal use is preparation and sale of food and beverages.” The use as an apartment is also allowed in the C-1 Zone. The Zoning Ordinance, Article 12 defines apartment as “a dwelling unit, within a building with other uses and/or dwelling units, that is intended for use as a residence by an individual or a single family.” Recommendation of the Planning Staff and Planning Commission: Staff supports the rezoning request from RG-1 to C-1. The C-1 Zone is the only commercial zone permitted within the Residential Medium Density land use classification, and it is included to allow small, individual stores to serve residential neighborhoods from within the area. The business on the subject property has been doing this for many years and will readily continue to do so. The business on the property is currently a non-residential, nonconforming use in a residential zone; rezoning the property will restore it to a conforming use. The restoration to conformity will allow the business to stay in operation, by voiding its need to comply with sunsetting requirements. Staff recommendation was made without the benefit of hearing the comments of surrounding landowners and residents. Following a public hearing on the application on January 17, 2017, where no members of the public spoke regarding the application, the Planning Commission adopted the following motion: Dr. Jones moved to recommend approval to City Council for Z-17-01 Lands of Meeks at 301 North Bradford Street to rezone from RG-1 (General Residence Zone) to C-1 (Neighborhood Commercial Zone), seconded by Mr. Holt and the motion was unanimously carried 6-0 by roll call vote with Mr. Roach and Mrs. Welsh absent. Mr. Holden voting yes; he is a long-time patron of this establishment. They run a good business and he is happy to see them continue. Mr. Holt voting yes; they have done a great job and will continue to be an asset to the community. Mr. Baldwin voting yes; he has visited the establishment and he votes yes for the reasons previously stated. Dr. Jones voting yes; for the reasons stated prior to making the motion as well as all other comments. Ms. Maucher voting yes; for the reasons previously stated. Mr. Tolbert voting yes; for all of the reasons previously stated and he has to further comment on Mr. Meeks’ presentation because it was very impressive and he wishes that all employers would take his example and use it throughout Dover. ADVISORY COMMENTS TO THE APPLICANT: 1) Formal Notice of Decision will indicate actions taken on this rezoning by the Planning

Z-17-01 Lands of Harry & Bonnie Meeks at 301 North Bradford Street Report to City Council – February 13, 2017 Page 4 Commission and City Council, and will indicate the resolution (or lack thereof) of the property’s nonconforming use status. 2) The applicant shall be aware that following any decision made by City Council in regards to approval of this rezoning, that a Site Plan, Subdivision Plan and or appropriate Building Permits must be submitted to the Planning Department prior to the establishment of a new use or any construction activity on the site. The applicant should contact the Planning Staff to determine the appropriate review process for any proposed projects. 3) The applicant shall be aware that approval of any rezoning application does not represent a Building Permit, other construction activity permit approval, or authorization to establish a new use. A separate application submission showing any proposed improvements is required before issuance of permits by the City of Dover. Excerpt from the DRAFT minutes of the January 17, 2017 Planning Commission Meeting Z-17-01 Lands of Meeks at 301 North Bradford Street – Public Hearing and Review for Recommendation of a rezoning of a 11,362.5 S.F. parcel located at the northeast corner of North Bradford Street and Mary Street. The property is zoned RG-1 (General Residence Zone) and the proposed zoning is C-1 (Neighborhood Commercial Zone). The owners of record are Harry O. Meeks Jr. and Bonnie G. Meeks. Property Address: 301 North Bradford Street. Tax Parcel: ED05- 068.17-02-34.00-000. Council District 3. Ordinance #2016-29. This zoning map amendment completed First Reading on December 12, 2016. Public Hearing before the Planning Commission is scheduled for January 17, 2017 and Final Reading/Public Hearing is scheduled before City Council for February 13, 2017. Representatives: Mr. Harry Meeks Jr. and Mrs. Bonnie Meeks, Owners Mrs. Townshend stated that this is a property that is currently zoned RG-1 (General Residence Zone). The Comprehensive Plan designates it as Medium Density Residential. It’s the location of The Grocery Basket which is a corner market that has been at the location of the northeast corner of North Bradford Street and Mary Street for over 30 years. As you know from several previous applications that Staff has brought forward, they are in the process of cleaning up non-conforming uses in residential zones. That is what precipitated this application. For the C-1 (Neighborhood Commercial Zone) when looking at the Land Use Compatibility Table that’s in the Comprehensive Plan, the C-1 (Neighborhood Commercial Zone) is consistent with the Medium Density Residential Zone. So that would be an appropriate zone for this location to allow the corner store to continue to thrive and then also to be in compliance with the Zoning Ordinance. Based on that information and the fact that this is an existing business, Staff would recommend in favor of the rezoning. Mr. Meeks stated that he and his wife have been the owner and operators of this business for 31 years. They employ twelve (12) people. The economic impact that they provide to the City is over $1 million a year; sales are about $800,000 and then the salaries are about $200,000, In their opinion, they have been a beacon of light to their community. They have helped to solve two major crimes in Dover; one of which where they had seventy-five (75) windows broken out of businesses and/or car windows. His wife was instrumental in solving that crime; she is a great detective. The second crime was a double homicide on Governors Avenue. They knew the perpetrators; they came into their business earlier that morning of the crime and they tried to sell some of the merchandise that they had stolen from that property. They hid the merchandise in the

Z-17-01 Lands of Harry & Bonnie Meeks at 301 North Bradford Street Report to City Council – February 13, 2017 Page 5 grate across the street from their business. They reported that fact and that gentleman is in jail at this time. They are proactive in their community. He is the director of the community association. They have helped to make their community a better place to not only live but to do business. They protect their community and their friends as if they were their own. As far as donations to their community, they regularly donate over $3,000 a year to Dover High School and Wesley College. His son is now the general manager and he thinks that he will do a great job. Mr. Holt stated that he thinks if the Grocery Basket closed then Wesley College would have to close. Responding to Mr. Holt, Mr. Meeks stated that Mr. Carper would not be very happy with him. Mr. Holt further stated that he feels that The Grocery Basket is a big asset to Dover. Responding to Mr. Holt, Mr. Meeks stated that he and his wife have worked very hard. His wife has probably worked 65 hours a week for 30 years. He didn’t really want to retire but for her welfare he rescinded and she is a much happier individual as a result of it. Mr. Meeks stated that in 2015 they were awarded the State of Delaware Employers of the Year award. What they did was they took females that were on welfare with children and they gave them an opportunity for gainful employment. They mentored them and even today, one of these ladies is his night manager and she has done a wonderful job. They have another lady who has been with them for three (3) years who opens for them and she has done a wonderful job as well. Ms. Maucher questioned if there have been any public opinions received? Responding to Ms. Maucher, Mrs. Townshend stated that they have not received any but there will be a public hearing this evening. Mr. Tolbert opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Dr. Jones stated that she hopes that they are still committed to helping to improve the lives of people who need just a boost. She was very pleased to hear that and she has been to their establishment. Mr. Meeks stated that they have gotten compliments because of their pricing. They try to make everything affordable for everybody in their community and they have had a lot of people thank them for that. They are really very good negotiators with their big firms and they try to pass on the savings to the customers. Dr. Jones stated that she would suggest that it also has to do with the respect from your core customers. Dr. Jones moved to recommend approval to City Council for Z-17-01 Lands of Meeks at 301 North Bradford Street to rezone from RG-1 (General Residence Zone) to C-1 (Neighborhood Commercial Zone), seconded by Mr. Holt and the motion was unanimously carried 6-0 by roll call vote with Mr. Roach and Mrs. Welsh absent. Mr. Holden voting yes; he is a long-time patron of this establishment. They run a good business and he is happy to see them continue. Mr. Holt voting yes; they have done a great job and will continue to be an asset to the community. Mr. Baldwin voting yes; he has visited the establishment and he votes yes for the reasons previously stated. Dr. Jones voting yes; for the reasons stated prior to making the motion as well as all other comments. Ms. Maucher voting yes; for the reasons previously stated. Mr. Tolbert voting yes; for all of the reasons previously stated and he has to further comment on Mr. Meeks’ presentation because it was very impressive and he wishes that all employers would take his example and use it throughout Dover.

Z-17-01 Lands of Harry & Bonnie Meeks at 301 North Bradford Street Report to City Council – February 13, 2017 Page 6 Attachments: DAC Agency Comments Exhibit Map

C F Z-17-01 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 01/04/17 D S O H V A E L R APPLICATION: Lands of Meeks at 301 N Bradford St FILE #: Z-17-01 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Address numbers of at least 12 inches in height must be placed on the street side of the building visible from the street. Ensure all apartments are labeled properly as well. 2. Recommend that any natural or LP gas bottles, meters, values, regulators, etc., have impact protection per City of Dover Code of Ordinances. 3. Fire Alarm System recommended due to the mixed use/apartments on the second floor. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: DECEMBER 28, 2016 APPLICATION: LANDS OF MEEKS AT 301 NORTH BRADFORD STREET FILE #: Z-17-01 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7072 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS Our office has no objection to the rezoning of: ED-05-068.17-02-34.00-000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / SANITATION / STORMWATER / STREETS / GROUNDS 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric, water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Public Works standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook, the Specifications, Standards & Procedures for City of Dover Public Works requirements, and the City of Dover’s Electric Service Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Public Works during the planning phase for this site. Additional impact fees may apply for future development. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY January 2017 APPLICATION: Lands of Meeks 301 North Bradford Street FILE #: Z-17-01 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: Source: 2014 Delaware Sediment and Stormwater Regulations CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the re-zoning plan for the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: December 28, 2016 T =============================================================== APPLICATION: Lands of Meeks at 301 North Bradford Street FILE#: Z-17-01 REVIEWING AGENCY: DelDOT CONTACT PERSON: Jonathan T. Moore PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: DelDOT has no comments regarding city & state code at this time. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: DelDOT has no recommendations at this time. ADVISORY COMMENTS TO THE APPLICANT: DelDOT has no advisory comments at this time. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

City of Dover Application No.: Z-17-01 Department of Planning & Inspections Title: ----- Lands of Harry & Bonnie Meeks Ordinance#: 2016-29 Address: 301 North Bradford Street ParceiiD : ED-05-068 .17-02-34.00-000 Legend Existing Zoning : RG-1 General Residence Zone 2012 Buildings Proposed Zoning: C-1 Neighborhood Commercial Zone Owner: Harry 0 . Meeks Jr. & Bonnie G. Meeks c : J zoning Date : 11/30/2016 D Dover Parcels Subject Property 62 .5 125 250 Feet

FINAL READING City of Dover PROPOSED ORDINANCE #2016-29 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 301 NORTH BRADFORD STREET 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from RG-1 (General Residence Zone) to C-1 (Neighborhood Commercial Zone). 8 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 9 DOVER, IN COUNCIL MET: 10 1) That from and after the passage and approval of this ordinance the Zoning Map and Zoning 11 Ordinance of the City of Dover have been amended by changing the zoning designation from RG-1 12 (General Residence Zone) to C-1 (Neighborhood Commercial Zone) on that property located at 13 301 North Bradford Street, consisting of 11,362.5+/- S.F., owned by Harry O. Meeks, Jr. and 14 Bonnie G. Meeks. 15 (Tax Parcel: ED-05-068.17-02-34.00-000; Planning Reference: Z-17-01; Council District: 3) 16 17 ADOPTED: * 18 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-29 REZONING - 301 N. BRADFORD STREET\Ordinance #2016-29-REZONING-301 N.BRADFORD STREET-FINAL READING.wpd 19 20 Actions History 21 02/13/2017 - Scheduled for Public Hearing/Final Reading - City Council 22 01/17/2017 - Review - Planning Commission 23 12/12/2016 - First Reading - City Council

PETITION TO AMEND THE ZONING DISTRICT Public Hearing before the Dover City Council February 13, 2017 Applicants/Owners: E. Vernon Ingram Jr. Address: 11-15 North Queen Street Location: East side of North Queen Street north of West Division Street Tax Parcel ID #: ED-05-076.08-05-04.00-000 Size: 9,020 S.F. Present Use: Automobile Sales and Repair Shop Proposed Use: Automobile Sales and Repair Shop Comprehensive Plan Designation: Mixed Use Present Zoning: RG-1 (General Residence Zone) Proposed Zoning: C-3 (Service Commercial Zone) Reason for Request: To allow the existing use to remain on site instead of sunset due to City Council action requiring the sunsetting of nonconforming uses in residential zones File Number: Z-17-02 (associated with MI-16-13) Ordinance Number: 2016-30 Planning Commission Recommendation: Following a public hearing on January 17, 2017, where no members of the public spoke regarding the application, the Planning Commission moved by vote of 6-0 to recommend in favor of the proposed rezoning. (Draft minutes attached)

Z-17-01 Lands of Ingram at 11-15 North Queen Street Report to City Council – February 13, 2017 Page 2 Overview The property is currently zoned RG-1 (General Residence Zone). This rezoning request would rezone the property from RG-1 to C-3 (Service Commercial Zone). The rezoning request is necessary due to the Planning Office’s ongoing project, assigned by City Council in December 2015, to sunset nonresidential, nonconforming uses in the City’s residential zones. This sunsetting is required under the Zoning Ordinance, Article 7 §1.53: Article 7 Section 1. Nonconforming buildings and uses. 1.53 In any residence zone, any non-conforming use of buildings which is not permitted under the provisions of this ordinance may be continued for a period of: a) Twenty years after the effective date of this ordinance, or b) Forty years after the initial construction of the building containing such use or of any addition thereto adding 50 percent or more to the floor area occupied by such use, Whichever is the longer period, provided that, after the expiration of that period, such nonconforming use shall be terminated. However, no such nonconforming use shall be permitted to continue for a period exceeding two years, unless such use shall be operated in conformance with performance standards established in article 5, section 8. The effective date of the current Zoning Ordinance is April 21, 1975. As such sufficient time has passed that most remaining nonconforming uses in the City’s residence zones must now be discontinued or brought into compliance with the Zoning Ordinance. The parcel is developed with a garage used for automobile repair work. The parcel is only one of three parcels associated with the business on site (“Delaware Auto Service and Sales”); the other two parcels addressed as 319-325 West Division Street are zoned C-1A (Limited Commercial Zone). Automobile service and repair is a nonconforming use in the C-1A Zone as well as the RG-1 Zone; however, a rezoning for the two commercially-zoned properties is not necessary at this time because nonconforming uses in commercial zones are not required to sunset. Surrounding Land Uses: The property is bordered to the north by lands of the Bethuel 7th Day Adventist Church, zoned RG-1. The Community Holy Tabernacle, Calvary Baptist Church and Mount Zion Church are all also located close by to the north and zoned RG-1. Remaining lands zoned RG-1 to the north include a mix of residential land uses, including one-family dwellings and residential conversions. Lands to the south fronting on West Division Street, including the other Delaware Auto Service and Sales parcels, are zoned C-1A. Though zoned commercially these properties (other than the auto service properties) are almost all also residential uses, with potentially a few unmarked office uses. Comprehensive Plan: The 2008 Comprehensive Plan depicts the subject area with the Mixed Use land use classification on Map 12-1: Land Development Plan Map. Table 12-1: Land Use and Zoning Matrix specifies that the following zones are compatible with this land use classification: - C-2 (Central Commercial) (Downtown Target Area Only) - C-2A (Limited Central Commercial)

Z-17-01 Lands of Ingram at 11-15 North Queen Street Report to City Council – February 13, 2017 Page 3 - TND (Traditional Neighborhood Design) - C-1 (Neighborhood Commercial) - C-1A (Limited Commercial) - RGO (General Residence and Office) (Downtown Target Area Only) - R-8 (One Family Residential) - R-10 (One Family Residential) - RG-1 (General Residential) - RG-2 (General Residential) - RG-4 (Multi-Story Apartments) - C-3 (Service Commercial) - CPO (Commercial/Professional Office) - IO (Institutional and Office) Request for C-3 (Service Commercial Zone) The uses permitted in the C-3 zoning district are listed in Article 3 §15 of the Zoning Ordinance. Permitted uses in the C-3 Zone include service establishments; personal service establishments; business, professional, and government offices; retail uses accessory to a permitted use; drive- throughs accessory to a permitted use; wholesale, storage, and warehousing establishments; indoor recreation and amusement establishments; motor vehicle, boat or farm equipment sales or service subject to conditions; manufacturing with less than 25 employees; and mini-storage facilities. The C-3 Zone also conditionally permits Planned Senior Housing Developments; and crematories subject to conditions. The existing and proposed use for motor vehicle service would be permitted in the C-3 Zone. The existing motor vehicle service use may not meet the specific requirements for such uses outlined in Zoning Ordinance, Article 3, Sections 15.1(h)(1-7). However, the business will not be required to come into compliance at this time as the property is not being redeveloped. Recommendation of the Planning Staff: Staff supports the rezoning request from RG-1 to C-3. It is noted that the C-3 Zone allows for higher-intensity uses than the C-1A zoned areas nearby; however, the lot is too small to be redeveloped by itself for any of the uses normally associated with the C-3 Zone. The C-3 Zoning classification should be considered a long-term, but ultimately temporary solution for the property, until such time the land is given over either to a residential use or a commercial use in keeping with the C-1A-zoned Division Street corridor. The property may be rezoned again, either through developer application or City-initiated Comprehensive Rezoning process, to support a new use. In the meantime, the business on the property is currently a non-residential, nonconforming use in a residential zone; rezoning the property will restore it to a conforming use. The restoration to conformity will allow the business to stay in operation, by voiding its need to comply with sunsetting requirements. Staff recommendation was made without the benefit of hearing the comments of surrounding landowners and residents. Following a public hearing on January 17, 2017, where no members of the public spoke regarding the application, the Planning Commission approved the following motion: Mr. Holden moved to recommend approval to City Council for Z-17-02 Lands of Ingram at 11- 15 North Queen Street to rezone to property from RG-1 (General Residence Zone) to C-3 (Service Commercial Zone). He would add that in his estimation during his years here it has

Z-17-01 Lands of Ingram at 11-15 North Queen Street Report to City Council – February 13, 2017 Page 4 been a very well run business and it’s an asset to the community; it’s what we need in this area of Downtown Dover, seconded by Mr. Baldwin and the motion was carried 6-0 by roll call vote with Mr. Roach and Mrs. Welsh absent. Mr. Holden voting yes; for the reasons previously stated. Mr. Holt voting yes; he feels like it’s real asset to the community and it’s a proper thing to do at this time. Mr. Baldwin voting yes; it’s a good business and this will bring it into compliance with the Comprehensive Plan. Dr. Jones voting yes; she thinks that it is commendable and the integrity that the Ingram’s demonstrate in the running of the business. She has had contact with the business in recent months and the integrity and respect is certainly an asset to the community and she did not know about the air pumps. She thinks that they are serving in an area where we need to serve. Ms. Maucher voting yes; for the reasons previously stated. Mr. Tolbert voting yes; for the reasons previously stated. They have a relatively small business which is an example of how important small businesses are not only to Dover but to this entire country. Most of the employees of small businesses are honest and are people of integrity and principal and are an asset to the community. ADVISORY COMMENTS TO THE APPLICANT: 1) Formal Notice of Decision will indicate actions taken on this rezoning by the Planning Commission and City Council, and will indicate the resolution (or lack thereof) of the property’s nonconforming use status. 2) The applicant shall be aware that following any decision made by City Council in regards to approval of this rezoning, that a Site Plan, Subdivision Plan and or appropriate Building Permits must be submitted to the Planning Department prior to the establishment of a new use or any construction activity on the site. The applicant should contact the Planning Staff to determine the appropriate review process for any proposed projects. 3) The applicant shall be aware that approval of any rezoning application does not represent a Building Permit, other construction activity permit approval, or authorization to establish a new use. A separate application submission showing any proposed improvements is required before issuance of permits by the City of Dover. Excerpt from DRAFT minutes of January 17, 2017 Planning Commission Meeting Z-17-02 Lands of Ingram at 11-15 North Queen Street – Public Hearing and Review for Recommendation of a rezoning of a 9,020 S.F. parcel located on the east side of North Queen Street north of West Division Street. The property is zoned RG-1 (General Residence Zone) and the proposed zoning is C-3 (Service Commercial Zone). The owner of record is E. Vernon Ingram Jr. Property addresses: 11-15 North Queen Street. Tax Parcel: ED05-076.08-05-04.00- 000. Council District 4. Ordinance #2016-30. This zoning map amendment completed First Reading on December 12, 2016. Public Hearing before the Planning Commission is scheduled for January 17, 2017 and Final Reading/Public Hearing is scheduled before City Council for February 13, 2017. Representatives: Mr. Vernon Ingram Jr. and Mrs. Alice Ingram, Owners Mrs. Townshend stated that this is a similar circumstance just a few blocks away on North Queen Street just north of Division Street. The property is currently zoned RG-1 (General

Z-17-01 Lands of Ingram at 11-15 North Queen Street Report to City Council – February 13, 2017 Page 5 Residence Zone). It’s located at 11-15 North Queen Street. It is Mixed Use in the Comprehensive Plan. It is a location for automobile service associated with the automobile shop on the corner of Queen Street and Division Street. The portion of the property that fronts Division Street is zoned commercial and then just north of that is an alley and the remainder of Mr. Ingram’s property is zoned RG-1 (General Residence Zone) but is used in conjunction with that business. Again, this is part of Staff’s attempt to clean up the non-conforming uses in the City as a whole within the residential zones. In this case, the requested zoning and the recommended zoning is C-3 (Service Commercial Zone). They have stated that if it were a vacant piece of land that may not be the most appropriate zone; however, the idea is that it is actively used in a classification that is allowable under C-3 (Service Commercial Zone) and is not allowable under the other commercial zones. If at some point, the use was to cease they could look at rezoning it during a Comprehensive Rezoning process. But at this point, they are trying to bring these uses into a classification that is consistent with the use of the land. So the C-3 (Service Commercial Zone) would allow the use and the Comprehensive Plan shows this area as Mixed Use which would allow for the C-3 (Service Commercial Zone). There is a business at this location that has been there for seventy (70) years. For both of tonight’s applications, there are applicants in businesses that have been pillars in the community for many years. Staff really just wants to clean up the zoning. Dr. Jones questioned if the business was only automobile repair now? Responding to Dr. Jones, Mr. Ingram stated no, it’s both repair and sales. Mrs. Townshend stated that the sale is on the front portion of the property. Mr. Holt stated that he has known the Ingram’s for almost his whole life and has bought a lot of vehicles from him. His business is a real asset to the community. Mr. Ingram stated that he would like to give the Commission a little history of Delaware Auto. His father was licensed to sell and repair automobiles in 1932 and his family has continued through to this day. He has poured out his heart and soul into this business and this property. They employee ten (10) full time people that completely depend on their employment with them. As you can imagine, this would be a terrible hardship for everyone. This parcel of property is most unique and is so viable for the business. They need it for the purpose that it’s used for and that’s three shops. Over the past 70 years of running their business on Division Street, they have made it a high priority to keep a clean and neat friendly atmosphere and have had a great rapport with all of their neighbors. They hope that the Commission will make a good and fair decision concerning the importance of this matter. For years, he has put out an air pump for children during the summer and has been patching tires for all of the young people in the neighborhood. They have worked to keep it so that anybody and everybody could be happy there. His employees, one of them has been there for 44 years and two others have been there for 20 years. He thinks that with any business that you try to sell; you only have one thing to sell and that’s yourself. He has worked for the City long and hard. He would really hope that you would grant us this variance and he will try to always do what he has been doing for years. Mr. Tolbert opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Mr. Holden moved to recommend approval to City Council for Z-17-02 Lands of Ingram at 11-15 North Queen Street to rezone to property from RG-1 (General Residence Zone) to C-3 (Service Commercial Zone). He would add that in his estimation during his years here it has been a very well run business and it’s an asset to the community; it’s what we need in this area of Downtown Dover, seconded by Mr. Baldwin and the motion was carried 6-0 by roll call vote with Mr. Roach and Mrs. Welsh absent. Mr. Holden voting yes; for the reasons previously stated. Mr. Holt voting

Z-17-01 Lands of Ingram at 11-15 North Queen Street Report to City Council – February 13, 2017 Page 6 yes; he feels like it’s real asset to the community and it’s a proper thing to do at this time. Mr. Baldwin voting yes; it’s a good business and this will bring it into compliance with the Comprehensive Plan. Dr. Jones voting yes; she thinks that it is commendable and the integrity that the Ingram’s demonstrate in the running of the business. She has had contact with the business in recent months and the integrity and respect is certainly an asset to the community and she did not know about the air pumps. She thinks that they are serving in an area where we need to serve. Ms. Maucher voting yes; for the reasons previously stated. Mr. Tolbert voting yes; for the reasons previously stated. They have a relatively small business which is an example of how important small businesses are not only to Dover but to this entire country. Most of the employees of small businesses are honest and are people of integrity and principal and are an asset to the community. Attachments: DAC Agency Comments Exhibit Map

C F Z-17-02 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 01/04/17 D S O H V A E L R APPLICATION: Lands of Ingram at 11-15 N Queen St FILE #: Z-17-02 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Address numbers of at least 12 inches in height must be placed on the street side of the building visible from the street. Label all suites if applicable. 2. Recommend that any natural or LP gas bottles, meters, values, regulators, etc., must have impact protection per City of Dover Code of Ordinances. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: DECEMBER 28, 2016 APPLICATION: LANDS OF INGRAM AT 11-15 NORTH QUEEN STREET FILE #: Z-17-02 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7072 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS Our office has no objection to the rezoning of: ED-05-076.08-05-04.00-000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / SANITATION / STORMWATER / STREETS / GROUNDS 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric, water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Public Works standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook, the Specifications, Standards & Procedures for City of Dover Public Works requirements, and the City of Dover’s Electric Service Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Public Works during the planning phase for this site. Additional impact fees may apply for future development. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY January 2017 APPLICATION: Lands of Ingram 11-15 North Queen Street FILE #: Z-17-02 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: Source: 2014 Delaware Sediment and Stormwater Regulations CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the re-zoning plan for the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: December 28, 2016 T =============================================================== APPLICATION: Lands of Ingram at 11-15 North Queen Street FILE#: Z-17-02 REVIEWING AGENCY: DelDOT CONTACT PERSON: Jonathan T. Moore PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: DelDOT has no comments regarding city & state code at this time. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: DelDOT has no recommendations at this time. ADVISORY COMMENTS TO THE APPLICANT: DelDOT has no advisory comments at this time. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

City of Dover Application No.: Z-17-02 Department of Planning & Inspections Title: Lands of Vernon & Alice Ingram Ordinance#: 2016-30 Address: 11 North Queen Street ParceiiD : ED-05-076 .08-05-04.00-000 Legend Existing Zoning : RG-1 General Residence Zone 2012 Buildings Proposed Zoning: C-3 Service Commercial Zone Owner: E. Vernon Ingram Jr. c : J zoning Date : 11/30/2016 D Dover Parcels Subject Property 62 .5 125 250 Feet

FINAL READING City of Dover PROPOSED ORDINANCE #2016-30 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 11-15 NORTH QUEEN STREET 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from RG-1 (General Residence Zone) to C-3 (Service Commercial Zone). 8 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 9 DOVER, IN COUNCIL MET: 10 1) That from and after the passage and approval of this ordinance the Zoning Map and Zoning 11 Ordinance of the City of Dover have been amended by changing the zoning designation from RG-1 12 (General Residence Zone) to C-3 (Service Commercial Zone) on that property located at 13 11-15 North Queen Street, consisting of 9,020+/- S.F., owned by E. Vernon Ingram, Jr. 14 (Tax Parcel: ED-05-076.08-05-04.00-000; Planning Reference: Z-17-02; Council District: 4) 15 16 ADOPTED: * 17 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-30 REZONING - 11-15 NORTH QUEEN STREET\Ordinance #2016-30 Rezoning-REZONING-11-15 N. QUEEN STREET-FINAL READING.wpd 18 19 Actions History 20 02/13/17 - Scheduled for Public Hearing/Final Reading - City Council 21 01/17/17 - Review - Planning Commission 22 12/12/16 - First Reading - City Council

SPECIAL DOVER HUMAN RELATIONS COMMISSION A Special Dover Human Relations Commission (DHRC) meeting was held on January 19, 2017 at 6:00 p.m. with Chairman Henderson presiding. Members present were Ms. Bogle, Mr. Gaddis, and Reverend Paige. Ms. Mullen and Mrs. Sadusky were absent. AGENDA ADDITIONS/DELETIONS Mr. Gaddis moved for approval of the agenda, seconded by Ms. Bogle and unanimously carried. Election of Committee Chair - Government Policy, Programs, and Practices Committee Mr. Henderson informed members that he had asked Mr. Gaddis if he was interested in serving as Chair for the Government Policy, Programs, and Practices Committee and Mr. Gaddis indicated that he was interested. Mr. Henderson opened the floor for nominations for Chair of the Government Policy, Programs, and Practices Committee. Ms. Bogle nominated Mr. Gaddis to serve as Chair of the Government Policy, Programs, and Practices Committee. There being no further nominations, Mr. Henderson closed the floor for nominations. By unanimous consent, Mr. Gaddis was elected to serve as Chair of the Government Policy, Programs, and Practices Committee. DHRC Committee Updates Community Engagement Committee (Mullen) No update was provided. Communications Committee (Paige) Reverend Paige stated that she had been reading over her responsibilities as Chair of the Communications Committee and thinking about what she needed to do. She advised members that she would have a report for the next meeting. Reverend Paige stated her understanding that members were going to try to find out of it was permissible for people outside of the Commission to serve on the Communications Committee, noting that she had a couple of people with whom she may want to work on the Committee. Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office, suggested that Reverend Paige send specific recommendations to determine how they would fit in with the Commission’s charge. Mr. Henderson stated that DHRC meetings are open to the community and noted that he did not see any harm in Commissioners enlisting resources from outside the Commission to do their jobs. Responding, Mrs. Stein stated that the question would be whether these outside individuals could actually be members in terms of voting, etc. Responding, Reverend Paige indicated that she was not thinking that they would vote but would just be able to serve on the Communications Committee. Mrs. Stein indicated that she believed there would not be a problem using outside resources, that she

SPECIAL DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 19, 2017 PAGE 2 would discuss membership with the City Clerk, and that a legal opinion may have to be obtained regarding whether there were any restrictions in terms of individuals being on the Commission and how resources could best be used. Ms. Bogle asked if this would be the same case with the Education Committee and Mr. Henderson indicated that he would think so, noting that he applauds creativity. (City Clerk’s Office Note: Subsequent to the meeting, DHRC members were advised that, in accordance with Sec. 58-31(3) of the Dover Code, members of the community may serve on DHRC subcommittees in an advisory capacity only and would not be voting members of the Commission.) Education Committee (Bogle) Ms. Bogle stated that she was personally involved with the Delaware Every Student Succeeds Act (ESSA) Advisory Committee, which is a governor-appointed committee looking at the education equity plan for Delaware. She informed members that she had been part of a discussion group within the committee through other volunteer work that she was doing, and she felt that it would benefit her work on the DHRC Education Committee. Ms. Bogle explained that the equity plan is a strategic plan for education in Delaware, everything was up in the air with the new federal administration and no one knew what funding would look like, and Delaware is scheduled to turn the equity plan in to the federal Department of Education in April. She stated that she had not done anything specific to the Dover community or her DHRC district. Ms. Bogle recalled that members had previously discussed looking at the DHRC Strategic Plan and narrowing down what they wanted to do before going back out to the community. She noted that members had discussed setting some direct focus as a group and she was unsure if they would revisit that conversation, but this was the reason why she had paused on everything. Ms. Bogle indicated that she had a meeting with Dr. Dan Shelton, Superintendent, Capital School District, noting that the district had mentioned wanting some support from the City regarding pulling together a focus group addressing some of the violence and things that were going on with students and seeing how the City could help. Ms. Bogle indicated that when this was previously discussed during the DHRC meeting of September 21, 2016, members questioned whether this was the role of the DHRC and whether this was something they should be helping to facilitate elsewhere. She explained that it was her understanding that members had put this matter on hold until they took more time to dig into what their focuses would be. Old Business DHRC Diversity Research Project During the Dover Human Relations Commission meeting of November 17, 2016, members considered the DHRC Diversity Research Project and agreed that Mrs. Sadusky, Mr. Henderson, and Mr. Gaddis would get together before the next DHRC meeting to summarize the recommendations and observations and put them together in a concise form. Mr. Henderson advised members that he and Mr. Gaddis had met to summarize the recommendations and observations for the report; however, Mrs. Sadusky had been unable to be present. Mr. Gaddis explained that he and Mr. Henderson had reviewed the information, conclusions, and opinions provided by Mr. James McGiffin, Jr., former DHRC Commissioner, based on the answers

SPECIAL DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 19, 2017 PAGE 3 to 20 DHRC Diversity Survey questions that were submitted by survey respondents and by Mrs. Kim Hawkins, Human Resources Director. Mr. Gaddis stated that he and Mr. Henderson developed nine (9) recommendations/conclusions that reflected Mr. McGiffin’s observations related to the Diversity Survey questions. For example, he explained that Recommendation #1 reflected Mr. McGiffin’s Observations #1, #2, and #5, and survey questions #13 and #16. Mr. Gaddis indicated that he and Mr. Henderson had decided that Recommendations #6 through #9 were procedural items and the DHRC would not have to do them directly but would have to see what goes on with them. For example, Mr. Gaddis noted that Recommendation/Conclusion #7 indicated that each department’s main page should reflect the City of Dover’s Mission and Vision Statements. He stated that it would be up to the City and its departments to review what the DHRC submits to Council to see if these items coincide with their Vision and Mission Statement. Mr. Henderson reminded members that he and Mrs. Sadusky had put forth recommendations regarding the study, and these were then matched to the observations that had been submitted by Mr. McGiffin. Mr. Gaddis moved to submit the DHRC Diversity Research Project Report (Attachment #1) to Council. The motion was seconded by Reverend Paige and unanimously carried. In response to Reverend Paige regarding when the report would be considered by Council, Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office, stated that the report could possibly go on the agenda for the Council meeting scheduled for February 13, 2017, noting that the current meeting minutes must be completed. Development of Concise Statement - Mission and Functions of DHRC During the Dover Human Relations Commission meeting of November 11, 2016, members considered the Development of a Concise Statement - Mission and Functions of DHRC and agreed to establish a deadline of January 6, 2017 to provide input regarding a concise statement. Mr. Henderson referred to the statement submitted by Reverend Paige, as follows: The mission of the City of Dover Human Relations Commission is to make sure that the City of Dover ensures equal opportunity and fair treatment for all people in the City of Dover. The Commission will ensure that the City will not discriminate based on race, color, age, religion, marital status, familial status, sexual orientation, national origin, gender, economic or persons with disabilities. The Commission will investigate, negotiate and resolve discriminatory and unfair treatment complaints within the city. Mr. Henderson read the statement provided by Mr. Gaddis, as follows: The City of Dover Human Relations Commission works to sensitize all, employees and citizens alike, to the value of individuals whose cultures differ from their own due to ethnicity, gender, religion, origin, appearance, or abilities. It promotes acceptance of, respect for, and inclusion of all people utilizing varied means and methods. By espousing an environment of fairness and respect, the Commission promotes an appreciation of the benefits of diversity, inclusion, and positive intergroup relations.

SPECIAL DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 19, 2017 PAGE 4 Mr. Henderson expressed the need for members to know what their charter was, and what their powers were and were not. He noted that the State Human Relations Commission (SHRC) has the power to investigate and litigate matters and to listen to complaints; however, the DHRC is to advise Council, in addition to monitoring human rights for all people. Mr. Henderson indicated that a couple of years ago when the DHRC had a full commission, Mr. Nicholas Rodriguez, City Solicitor, had advised members what their powers and charter were. Mr. Henderson suggested that when the Commission had two (2) or three (3) vacancies filled, they could have Mr. Rodriguez come again and advise members on the power of the DHRC and the difference between the DHRC and the SHRC. Responding to Mr. Henderson, Ms. Bogle indicated that having Mr. Rodriguez advise members in this regard would be helpful, and she reminded members that the DHRC had previously discussed holding a retreat. She stated that during a retreat members could hopefully dig into narrowing their focus, noting that there was only so much that members can do during an hour-long meeting. Ms. Bogle indicated that she had been on the DHRC for a year and had a hard time narrowing the focus or figuring out what to do. Reverend Paige stated that, when developing her statement, she thought that the DHRC’s mission should be similar to the State’s but relate to the local level, so that residents of the City would come to the City to be served and State employees or those eligible for the State would go to the State. She stated that she thought those outside City limits would go to the County for help, as is done for housing programs. Reverend Paige questioned who determines the power and charter for the DHRC, what the City was looking for from a human relations commission, and if the Commission had to stay as it was. She indicated that if members were coming up with a new vision statement, it seemed to her that they were looking for change and asked if members had the ability to make the change or who did. Mr. Henderson stated his understanding that the DHRC had previously become bogged down in listening to complaints and did not have the legal, financial, or other aspects to follow through on them. Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office, noted that Mr. Rodriguez had advised that the DHRC does not have the legal authority and resources that the State has to hear complaints. She suggested that members review Chapter 58 - Human Relations, of the Dover Code regarding the role and function of the Commission, noting that this had been determined by City Council. Reverend Paige asked if the Code could be changed with the times. Responding, Mrs. Stein advised that it was within the prerogative of the DHRC to make recommendations to Council and to provide advice. Mr. Gaddis indicated that he liked the last sentence of Reverend Paige’s suggested statement, which stated that “the Commission will investigate, negotiate and resolve discriminatory and unfair treatment complaints within the city,” noting that it reflected more than just a few people talking and trying to make nice. He indicated that this would give members an opportunity to be more helpful right off the bat or as needed; however, he questioned if it would be legal and whether Council would approve it. Mr. Gaddis asked if the DHRC was a commission that was supposed to do something or if they were window dressing to look nice. Responding, Mr. Henderson indicated that

SPECIAL DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 19, 2017 PAGE 5 this was a challenge, noting that they had all asked that question because they were all people of conscience. Responding to Mr. Henderson, Mrs. Stein advised that Chapter 58 of the Dover Code outlines the structure and function of the Commission and is available online, and she offered to email a link to members to access it. Mr. Henderson requested that members review this information so that they could start a discussion from there. He noted that he wanted to work with City Council but did not want to be just another pretty face. Referring to the suggested statement submitted by Reverend Paige, Mr. Gaddis suggested changing the word “race” to “ethnicity”, stating that we are all one (1) race, whether one goes by religion or science. Reverend Paige agreed and advised members that she had pulled this language straight from the State. In regard to the sentence in Reverend Paige’s suggested statement that “the Commission will investigate, negotiate and resolve discriminatory and unfair treatment complaints” Mr. Henderson stated that, under its current structure, the DHRC was not in a position to do this; however, they could look for change if possible. Ms. Bogle asked if the DHRC was not doing this, what they were doing exactly. Reverend Paige asked what currently happens when City employees have complaints and where they go. Responding, Mrs. Stein stated that employees would typically go to the Human Resources Department, noting that there is a grievance procedure. Mr. Gaddis questioned if members should choose one (1) of the statements submitted by him and Reverend Paige as a concise statement. Responding, Reverend Paige expressed her opinion that the statements walked together and were just stated differently, noting that Mr. Gaddis’ statement may have been a little more specific. Mrs. Stein indicated that it might be helpful for members to review the minutes of the DHRC meeting when the City Solicitor spoke to members regarding the DHRC, as referenced by Mr. Henderson. Mr. Henderson agreed, stating his recollection that Mr. Rodriguez had laid out and made clear what he thought the Commission was. Mr. Henderson stated that he had found participating in the DHRC Diversity Research Project developed by former Commissioners Eugene Ruane and James McGiffin empowering and educational in finding out how the various City agencies were dealing with diversity issues as reflected in the questions and discussions with the department heads. He noted that former Commissioner S. Renee Smith had a lot of things going and planned, and noted that members had met with the Police Department, the National Association for the Advancement of Colored People (NAACP), and had helped to sponsor a feeding program. Mr. Henderson advised that these are the types of events where the DHRC is out in the community, establishes who they are, hears things, and interacts with people. Ms. Bogle suggested merging the two (2) suggested statements because they were not completely foreign from one another; however, she noted that members had discussed having the City Solicitor come in and asked if members should wait until they were a little more informed about their roles. Responding, Mr. Henderson reiterated that reviewing the minutes from the DHRC meeting that the City Solicitor previously attended would be helpful. Ms. Bogle suggested that more information

SPECIAL DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 19, 2017 PAGE 6 about what City Council was looking for would also be helpful so that the DHRC would not just be spinning its wheels; however, she stated that she was unsure if this would be part of a meeting. Mr. Gaddis suggested that he and Reverend Paige meet, put their statements together, and come back within a week or two (2). Mrs. Stein reiterated that members may wish to review Chapter 58 - Human Relations of the Dover Code, as well as the 2015-2018 DHRC Strategic Plan, and the minutes of the DHRC meeting when the City Solicitor spoke to members regarding the DHRC. Mr. Henderson suggested that Mr. Gaddis and Reverend Paige present a consolidated statement at the next meeting. Ms. Bogle moved to recommend that Mr. Gaddis and Reverend Paige present a consolidated statement at the next meeting. The motion was seconded by Mr. Gaddis and unanimously carried. Responding to Mr. Gaddis regarding the time frame, Mrs. Stein stated that this information would need to be provided to the City Clerk’s Office approximately a week to 10 days prior to the next meeting. DHRC Vacancies Responding to Mr. Henderson, Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office, stated that there were currently two (2) vacancies on the DHRC in the First District and one (1) in the Fourth District. Mr. Henderson stated that he would take the lead on this, noting the need to approach City Council members from those districts and tell them that people were needed. He expressed the need to have a full Commission, for members to define themselves, and move forward. Future Meeting Dates By unanimous consent, members agreed to schedule the next meeting for Thursday, February 23, 2017 at 6:00 p.m. Reverend Paige moved for adjournment, seconded by Mr. Gaddis and unanimously carried. Meeting adjourned at 6:45 p.m. Theodore A. Henderson Chair TAH/JS/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2017\01-19-2017 Special DHRC.wpd Attachments Attachment #1 - Dover Human Relations Commission Diversity Research Project Report

ATTACHMENT #1 Special Dover Human Relations Commission Meeting of 01/19/2017 THE DOVER HUMAN RELATIONS COMMISSION DIVERSITY RESEARCH PROJECT I. Introduction Commissioner Gene Ruane (2014-2015), Chair of the Government Policy, Programs and Practices Committee, suggested to the Commission that an important first step in the development of the reconstituted Dover Human Relations Commission was a study to determine some fundamental facts about the City’s approach to diversity issues. As a model for this project, he recommended the book, Reinventing Diversity by Howard J. Ross. Upon Commissioner Ruane’s departure from DHRC (and from Dover), the task fell to the successor Chair, Jim McGiffin, who drafted an interview instrument for use with senior staff and a second instrument for an on-line survey available to all employees with email addresses. The on-line survey was also made available in hard copy to those who preferred that format. Commissioners McGiffin and Ted Henderson conducted the interviews with nine members of the senior staff on December 21, 2015 and January 11, 2016. The general staff survey was available on-line and in the City Clerk’s office June 14 - July 1, 2016. II. The Response These are the questions asked in the staff interviews. Those marked with an asterisk (*) are questions included in the on-line survey. With each question is a summary of the responses. Question 1 Are diversity and cultural competency articulated as values in any mission/vision/value statement developed by the City?* Some interviewees and 60% of survey respondents correctly indicated that the values of diversity and cultural competency are found in some of the City’s official documents (the Budget, the purchasing policy). Question 2 Is the City’s value regarding diversity and cultural competency communicated to departments, staff, employees?* Some interviewees recognized that diversity and cultural competency values are communicated internally through the hiring/promotion process and through the actions of City professional leadership. There was one observation that these values are not communicated to staff from Council and another observation that the City does not generally communicate to staff about events that have diversity and cultural competency implications. The Survey results indicate that 70% of respondents believed the City communicated these values internally. This question also inspired some responses criticizing any -1-

attention to issues of diversity and cultural competency. The comment that, “the best person should get the job” surfaced a few times in the survey. Question 3 Does the City promote diversity, cultural competency and inclusion in the community? Why and how? Or why not?* Several interviewees mentioned the variety of festivals and cultural events that take place in Dover as examples of the City promoting diversity in the community. The Library programming was mentioned by some interviewees as well, as was the cadet program and the attention fostered upon the downtown area. The City Manager was recognized as someone who promotes diversity in the community. The survey found that 78% of respondents thought the City promoted diversity and cultural competency, and individual responses recognized the Library, the festival and cultural events, partnering with minority groups, community meetings, and social media as examples of this promotion. Other survey respondents suggested Asian-themed events. Still others questioned the appropriateness of promoting diversity and cultural competency at all. Question 4 Does the City promote diversity, cultural competency and inclusion in the workplace? Why and how? Or why not?* Interviewees allowed that some of the City’s managers promote diversity in the workplace, and some of those managers provide an outlet for staff with concerns. Other interviewees recognized the staff involved in clean-up day, the Youth Advisory Council, and the City Manager’s town meetings as examples of promoting diversity. Most survey respondents (78%) indicated that the City promotes diversity in the work place. Several made mention of the City’s record of non-discrimination in hiring as an example of diversity promotion. Question 5 Is there any history, event, symbol, figure that affects diversity and cultural competency in Dover?* Several interviewees could think of no particular event that effected diversity in Dover. Others mention the Webster case. There was a report of negative feedback from some community members when the Library scheduled an event at the Schwartz Center for the Arts, suggesting that the history of that facility included some issues for people of color. One interviewee noted that police activity was a positive event. The survey likewise indicated only 57% of the respondents thought there was any significant event that affected diversity. Individual responses mentioned the various festivals. Two survey respondents used the answer to this question to criticize attention to history and to diversity. -2-

Question 6 Does the City have a diversity recruiting plan, goals, record? Several interviewees indicated that they did not know the answer to this question, and a few indicated that it was “probably” the case that the City had a diversity plan, goal or record. This was not a survey question. Question 7 Does the City inquire about or measure employee satisfaction? Some interviewees were not aware of such an effort and some were sure there was no such effort. Other interviewees suggested that some managers inquire about satisfaction with employees. The Human Relations Department has an open door policy. The Assistant City Manager meets with everyone to improve communication. This was not a survey question. Question 8 How does the City communicate with diverse populations? According to interviewees, the City communicates with diverse populations through these media: *Parks and Recreation Department listserv *program flyers in schools *Facebook and Twitter accounts *Town Hall meetings *Through the Procurement process *Library newsletter *mailings in utility bills *TV in the customer service waiting area This was not a survey question. Question 9 Is citizen/customer satisfaction measured? Is it tracked with diversity as a factor? According to interviewees, insurance claims are recorded and work orders are recorded, which provides some measure of customer satisfaction. One interviewee thought that the City once conducted a paper survey, and another believed there was a complaint collection process. The Library does a survey of customers every 2 years. This was not a survey question. -3-

Question 10 Is there any request/demand/need from diverse groups for particular services?* Interviewees identified these entities in responses to this question: Habitat for Humanity, Independent Resources (utility billing issues), and the Downtown Development Partnership forum. Interviewees also identified these issues: complaints about police, mentoring youth, meeting space for nonprofits, handicap parking spaces, and “ban the box.” Most of the survey respondents indicated that they were unaware of any such demand (61% to 39%), and added these comments: Employment opportunities, increase community policing, improve street lights, job assistance, budgeting assistance, housing assistance. Question 11 Are City services available in any language other than English? According to interviewees, the answer to this question is “no,” although there is 1 Spanish speaking employee, the Library has an ESL collection and some items are available with subtitles. This was not a survey question. Question 12 Does the City have diversity policies applicable to dealings with vendors? One interviewee identified a 3% preference for minority vendors and explained outreach efforts to minority vendors. Several other interviewees were unaware of these policies. This was not a survey question. Question 13 What does the City need to do more to promote diversity and cultural competency within the organization and in the community at large?* Interviewees had several suggestions: * stop sending the message that people with political connections get preference; * get deeper into all communities; * provide training for all staff; * make salaries more competitive; * develop media to promote diversity; * continue these efforts - cadet program, positive police activity, mentoring, festivals. Survey respondents had these ideas: * work with Sankofa, Boys & Girls Clubs by providing mentors; -4-

* treat everyone equally; * find venues that teach the value of diversity; * support diversity and cultural events in schools; * provide training in diversity frequently; * be more proactive with groups and meetings; * re-institute the Police Athletic League. There were several responses that questioned the value of attention on the diversity issue. Questions 14 - 20 were answered by the Human Resources Director, Kim Hawkins Question 14 Does the City track demographics of job applicants? Yes, and this information is reported monthly. Question 15 Does the City publish clear criteria for jobs prior to interviews? Yes. Question 16 Are interviewers trained about issues related to unconscious bias? No. Ms. Hawkins is aware of the availability of such training. Question 17 Is hiring done by hiring panels? Are the panels diverse? There is some effort to make the panels diverse, but we could do more. Question 18 Are hiring patterns tracked? Retention patterns? Attrition patterns? Hiring patterns are not tracked. HR tracks turnover, but not by demographics. Some exit interviewing takes place. Question 19 Are employee behavior expectations communicated to staff? Enforced? Yes. The IT Department issues a document and an employee handbook exists. Question 20 Does the City use Employee Resource Groups? 88% of the workforce is unionized. 12% is management. III. Recommendations/Conclusions 1. The City Of Dover will provide stimulating, educational in-service training (about four hours) annually for all members of its staff, including leadership. This can include (but is not limited to) video presentations, (i.e. Cracking the Code), outside speakers, -5-

discussion and the like. (1) 2. Dover’s Human Resources Department will adopt a particular measure for employee and customer satisfaction feedback for regular use. (2) 3. The City of Dover leadership will strive to make its services accessible to people with limited English proficiency e.g. applications and regulations translated to other languages as needed. (3) 4. More activities that promote diversity and cultural competence education like Community Clean-up Day, the African-American Festival, and the disbanded Youth Advisory Council should be initiated and well advertised. Members of at least one Department should, on a rotating basis, be encouraged to attend these events. (4) 5. The Economic Development Department will develop a statement and goal that reflects the value of fair hiring practices by contractors, exemplifying the diversity of contractors in Dover, Kent County, and Delaware. (5) 6. The City of Dover’s Mission and Vision Statements should be visible on the first page of the City of Dover’s website so that they are the first thing one sees when looking up our fine city. (6) 7. Each Department’s main page should reflect the City of Dover’s Mission and Vision Statements within its first page that tells about its department. The pages of the City Clerk, the Human Resources Department and the City Clerk are fine examples. (6) 8. The Mayor’s page will have at least one statement that shows that he/she values diversity within our city and strives to honor his/her part of the city’s Vision and Mission statement. (6) 9. The city’s Mission and Vision Statements are to be prominently posted in City Hall and within each department for all to read. Footnotes: (1) Reflects and includes observations* 1, 2, and 5 and survey questions 13 and 16. (2) Reflects questions 6 and 7 (3) Reflects question and observation 11 (4) Reflects question/observation 4 (5) Reflects question/observation 6 (6) (6-9) are procedural after input from the Mayor. *Observations are listed in Attachment #1 – Email from Mr. James McGiffin, Jr. dated October 6, 2016 -6-

ATTACHMENT #1 The Dover Human Relations From: James G. McGiffin, Jr. [mailto:jimmcgiffin@verizon.net] Commission Diversity Research Project Sent: Thursday, October 06, 2016 9:04 PM To: Stein, Jody Subject: DHRC Diversity Research Project observations/ 3rd District replacement for me Observations General observation - Only one of the senior professional leaders interviewed was a person of color, and that person was the most recently hired person interviewed. Question 1 - The professional leadership was surprisingly unaware of the published statements about diversity. Question 2 - Diversity is not universally valued among City of Dover employees. There is some sense that this is a political issue inappropriate for City consideration. This observation surfaced in response to several survey questions. Interviewees identified diversity in the Human Resources area as a source of diversity messaging, but no other program or operational areas were identified. Question 3 - The cultural programs supported by the City garnered recognition for diversity promotion, as was library programming, the cadet program,community meetings and partnering with community groups. Some survey respondents suggested expanding into Asian-themed events. The City Manager was recognized for promoting diversity. Question 4 - Community clean up day and the now disbanded Youth Advisory Council were mentioned as good examples of the City’s efforts to promote diversity in the workplace. Question 5 - No one who participated mentioned any event or individual from Dover’s history. The NAACP law suit that changed Council composition, desecration of Delaware schools, the influence of the Dover Air Force Base, the presence of Delaware State University and countless other historical events, institutions and figures escaped mention in responses to this question. Question 6 - Dover’s professional leadership was unaware of Dover’s efforts to quantify diversity hiring efforts. Question 7 - Most interviewees believe that Dover does not use any particular measure for employee satisfaction. Question 9 - Though the library surveys customers, the City does not otherwise measure customer satisfaction. Question 11 - City of Dover services are not accessible to people with limited English proficiency. Question 12 - City professional leadership was generally unaware of Dover’s procurement policies that promote diversity. My neighbor Alan Gaddis has volunteered to succeed me on DHRC, if he can be appointed. Jim McGiffin

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held on January 24, 2017 at 6:00 p.m., with Council President Slavin presiding (departed at 8:18 p.m. and returned at 8:23 p.m.). Members of Council present were Mr. Anderson (arrived at 6:01 p.m., departed at 8:35 p.m. and returned at 8:37 p.m.), Mr. Sudler, Mr. Neil, Mr. Lewis (departed at 6:48 p.m. and returned at 6:51 p.m.), Mr. Cole, Mr. Hosfelt (departed at 6:50 p.m. and returned at 6:51 p.m.), Mr. Hare, and Mr. Hutchison (departed at 8:37 p.m. and returned at 8:39 p.m.). Mayor Christiansen (arrived at 6:43 p.m. and departed at 8:18 p.m.) was also present. Civilian members present for their Committee meetings were Mr. Keller and Mr. Shelton (Safety Advisory and Transportation) and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Councilman Hosfelt presiding. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Sudler and unanimously carried. Report on Initial Assessment of Public Safety Issues Related to Holding Public Meetings in the City Council Chambers, City Hall, and 5 East Reed Street Mr. Scott Koenig, City Manager, advised members that Mayor Christiansen and the Police Chief had authorized the Delaware Information and Analysis Center (DIAC) to conduct an assessment of City Hall and some of the perimeter around that building, with some reference to the facilities at 5 East Reed Street. He expressed his belief that DIAC is a component of the State Police and the Division of Homeland Security. Mr. Koenig advised that DIAC reviewed the facility, had interviews and discussions with various members of staff, and issued an unclassified for official use only report. He stated that staff had contemplated whether or not to include this information in the meeting packet, and ultimately the decision was made not to do so and to discuss security in broad terms. He indicated that there had been escalating concern regarding security in City Hall and other government facilities for a number of years, noting that City Hall had always been generally open for people to enter. He stated that he felt the general consensus from the Mayor, Police Department, and other members of staff was that there was a need to implement a series of broad-reaching security measures in City Hall and other facilities. Mr. Koenig explained that physical improvements to the building and the surrounding areas were being recommended, as well as improvements in technology, policies, and procedures. He indicated that staff would proceed with costing out options, putting them into either the current budget or a future budget, and implementing them on a conscious schedule to provide a measure of security to staff, elected officials, and visitors to the facility. Mr. Koenig stated that a meeting was held the previous day with Captain David Spicer, Police Department; Mayor Christiansen; and Mrs. Kay Sass, Emergency Management and Public Affairs Coordinator, to discuss the general parameters of the report. He noted that this would slightly change how business is done in City Hall, but not at 5 East Reed Street. Mr. Koenig advised that the general feeling was that these measures would be implemented to the best of staff’s ability to adhere to the assessment that was done because he felt it was important that people be comfortable in the building.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 2 Mr. Hosfelt noted that for the last couple of months on Monday evenings there had been a large group present for at least the first portion of Council meetings. He suggested talking to the Fire Marshal, stating his concern that the City was not within the Code. Mr. Hosfelt stated that he thought if there had been a problem on any of those nights, there would have been issues getting people out. Responding, Mr. Koenig advised that the Fire Marshal’s Office had put a unit count on the number of people who could be in the facility, noting that during the meeting held on the previous evening, a member of the Dover Police Department Motorcycle Unit had been present. He stated that there had been discussions about this with Captain Spicer and Deputy Police Chief Marvin Mailey to provide an additional measure of security. Mr. Koenig advised that some of the comments made during the Open Forum segment of the Council meeting had given people concern, noting that this may not have been intended since impressions sometimes get distorted as conversations go on. He indicated that staff would be doing what they could to address this issue in the short and long term. Mr. Hosfelt stated that he was more concerned about those standing along the back wall rather than those sitting in the audience in Council Chambers. Mr. Koenig stated that the door area is narrow, noting that there is access to the outside but there are concerns with the capacity of the area. Mr. Anderson asked what the general rating of the security assessment was for City Hall and for 5 East Reed Street. In response, Mr. Koenig stated that there were a series of recommendations in the summary area of the report; however, a score was not discussed or assigned. He indicated that he could ask if they were graded. Mr. Sudler asked what kind of tangible tool or measurement was used to assess whether there were more pros or cons in this situation. Responding, Mr. Koenig advised that the gentlemen who came to do the assessment were trained individuals who look at operating procedures, the operating characteristics of the building, and what they believe are the main threats to the type of building. He explained that they do a professional assessment and look at a number of graphs, space issues, and things that they believe represent the biggest concerns for this type of facility. Mr. Koenig stated that the concerns for City Hall may be different than those at 5 East Reed Street because the facilities are different. He stated his feeling that these types of evaluations varied based on the sites and the assessors’ training. Mr. Sudler asked if it would be safe to assume that something like a Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis was done, and if this was provided to the City for review. Responding, Mr. Koenig advised that a series of recommendations was provided in numerical form. Quarterly Briefing on Dover/Kent County Metropolitan Planning Organization (MPO) Projects Mr. Rich Vetter, Executive Director, Dover/Kent County Metropolitan Planning Organization (MPO), advised that the MPO had been conducting two (2) ongoing transportation planning studies on behalf of the City that were recommended by City staff.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 3 Downtown Dover Parking Study Mr. Vetter reviewed a presentation entitled, “Downtown Dover Parking Study - January 24, 2017.” Referring to the map of the study area, he explained that a 10-block area in the downtown commercial area was depicted. He indicated that the scope of the study included four (4) questions, as follows: 1) Is there enough parking? 2) How to communicate available parking? 3) Is the current fee structure adequate? 4) Is a parking garage warranted? Mr. Vetter noted that the final question related to parking capacity, whether a parking garage was warranted and, if so, where it would make the most sense. He indicated that the City had conducted counts regarding existing and baseline conditions for the MPO as part of this project, noting that the MPO also had a parking consultant on board. Mr. Vetter explained that they were looking at key areas in 10 focus blocks including Loockerman Street, Bradford Street, and South Governors Avenue, as well as five (5) City lots. Counts were done over the past couple of weeks, and they had looked at occupancy, in terms of whether people were just parking to drop things off or were staying for two (2) or three (3) hours at a time. In addition, Mr. Vetter stated that they were looking at the key focus areas where people were parking and staying. Referring to the photographs depicting existing conditions, he stated that the top right photo was a permanent lot on South Governors Avenue near the fire station that remained fairly vacant all day; the bottom right photo was the North Street lot which was for the most part filled throughout the day and a vibrant lot with parking, apartments, and businesses; the bottom left photo depicted Loockerman Street, which had high occupancy and turnover; and the top left photo was of Bradford Street, with a mixture of metered, permit, and two-hour free parking. Mr. Vetter noted that they had heard that there was confusion was associated with certain lots based on the signage. In terms of public involvement, Mr. Vetter advised that the MPO has a ten-member steering committee that consists of residents, business owners, and agency or City staff that would help to formulate recommendations regarding the study. He indicated that two (2) or three (3) workshops would be held, with the first workshop probably being held in the spring. Mr. Vetter explained that meetings would also be held with residents and individual business owners. He advised that the Downtown Dover Partnership (DDP) has a Parking Committee, is represented on the steering committee, and would be active in the study. In regard to changes in existing parking, Mr. Vetter stated that redevelopment in the downtown area would cause potential gains or losses of parking. He advised that there would probably be a loss of parking in the lot on North Street as part of development at Loockerman and a new demand for parking if the former Acme site is redeveloped, noting that these things would be incorporated in the study and included in the analysis. Mr. Vetter advised that the potential alternatives presented included a menu of options that could be expanded, and there were no final alternatives at this point. He indicated that the data had been collected and the consultant was reviewing it for the MPO and the City. Mr. Vetter indicated that the photo of the meter in the presentation depicted a smart meter in Rehoboth being used to pay by phone, which could be a potential recommendation. He stated that

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 4 technology could be used to their advantage and also suggested the possibility of sharing parking with private property owners. Mr. Vetter indicated that they were considering changes in policies and regulations dealing with finances, and that the City could potentially gain additional revenue through these changes. He explained that surface parking lots could be physically reconfigured to gain additional parking, noting that the Mayor had mentioned a parking garage. Mr. Vetter indicated that zoning may have to be tweaked to allow parking modifications that could be advantageous toward businesses. In response to Mr. Sudler’s request for clarification regarding the use of the term “turnover” in the presentation, Mr. Vetter indicated that turnover was defined as quick ins and outs, such as going to the dry cleaners or bakery. He indicated that they counted the number of license plates within an hour for eight (8) hours at a time to determine the length of time that people were parking during the study. In response to Mr. Shelton, Mr. Vetter stated that they had not yet looked at the cost of the meter depicted in the presentation versus the revenue that it could generate. He noted that the consultant had experience working in Christiana, Newark and Philadelphia. Mr. Vetter advised that a lot of cities were using smart meters. Mr. Lewis asked what the biggest obstacle was that had been observed when conducting the study as far as parking within the City. In response, Mr. Vetter stated that there was a lot of parking towards the west and the north; however, when doing the counts he found that it was hard to find parking going toward Loockerman Street and near Bradford Street. He also advised that they had met with businesses all over and heard that public safety was an issue, noting that some business owners did not want to park or have their patrons park two (2) blocks from their businesses and preferred to park as close as possible. Mr. Vetter indicated that they also heard from business owners that other business owners were parking in front of their properties, for instance on Loockerman Street, which negates their own ability to park in front. Mr. Vetter stated that this was a minor obstacle. Mr. Neil expressed appreciation for the study, stating that he hears from some that there is not enough parking or perceived parking, and from others that there is a lot of parking. He noted that Mr. Vetter had referenced the need to do a better job of indicating to people where the parking is and suggested looking to see what other areas, such as Hagerstown, Maryland and the Baltimore suburb of Towson, have done to attract parking or make it more visible. Mr. Neil stated that Towson has centralized, safe parking. He explained that it is important for people know where parking is and to be comfortable with it if downtown is to be redeveloped, especially in regard to tourism and the need to direct people to the quaint attractions of Dover, such as The Green and museums. Mr. Neil stated that the study was phenomenal and important to the growth of the City. Mr. Anderson asked if parking apps had been considered, noting that they would allow someone to find out where available parking spaces are in Dover by phone. Responding, Mr. Vetter advised that this would be an option.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 5 Mr. Anderson agreed with Mr. Neil about the need to let the public know where parking is available and for traffic patterns to make it accessible, noting that once people park, businesses are safe and accessible. He indicated that people may not know that parking is available on North Street due to the lack of signage and it is difficult to make left turns to access lots during the day. Responding, Mr. Vetter advised that the Schwartz Center had expressed that they feel limited during the day because people cannot park within a reasonable distance. Mr. Anderson expressed his hope that MPO would also do a study on the difficulty of making public transportation connections from outside to inside the City. Responding, Mr. Vetter advised that there were efforts being made to improve connections on Route 13, but not necessarily downtown at this point. Mr. Cole noted that there were a lot of good ideas and questioned when this matter would move forward. Responding, Mr. Vetter advised that the intent was to complete the study this summer, noting that what occurs beyond that would depend on the recommendations. Mr. Hutchison asked if the City’s current agreement with EZ Pass was working with their parking issues. In response, Mr. Vetter advised that it seemed to be working, stating that they had met with EZ Pass and had heard no issues at this point. Mr. Neil stated that during consideration of agenda item #3B, Bicycle and Pedestrian Subcommittee Recommendations, Proposed Resolution No. 2017-01 - Complete Streets later in the evening, members would be discussing the value of walking, noting that walking for health was a position in terms of the parking issue. Mr. Slavin questioned if a vertical parking structure was within the span of the parking concerns. Responding, Mr. Vetter indicated that it was within the scope to look at the thresholds and see if such a structure would meet warrants; if building it could be justified and, if so, where it would make the most sense to build it; and whether the demand was there. He advised that they cannot say whether or not they can build it but whether it is warranted, looking at the demand. Mr. Slavin noted that he had been involved in parking issues for a long time and had heard that it appeared that there was plenty of parking; however, it was not the kind of parking that instills the directional confidence that would indicate to someone that they have arrived and are, therefore, comfortable and secure. He explained that a visitor may arrive at Disney World 20 miles before they park their car, but the signage is designed to create confidence that they do not have to worry anymore and the signs will take them exactly where they need to go. Mr. Slavin stated that this was the same at the Dover Mall and other venues, and that a vertical parking structure would contribute to the ability of people to know where they could park. He indicated that what is different now than it was 10 years ago was that the DDP has a number of ground surface areas that could be built upon, noting that it would be worthwhile to look at a public/private partnership for that kind of structure. Responding, Mr. Vetter stated that it was part of their scope.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 6 Garrison Oak Traffic Study Mr. Vetter reviewed a presentation entitled “Garrison Oak Traffic Study - January 24, 2017,” noting that this was a traffic feasibility study. Referring to the map of the study area, he stated that the study related to whether it would make sense from a warrant, traffic, and development standpoint to build a connector road between White Oak Road and North Little Creek Road, noting that North Little Creek Road was labeled as Route 8 in the presentation. He explained that the problem was where traffic would go if there was significant development in Garrison Oak. Mr. Vetter pointed out that there were residential streets off Route 1, noting that Acorn Lane was highlighted but was not conducive to heavy truck, industrial, or other traffic. Referring to the slide labeled “Acorn Lane,” Mr. Vetter noted that this road is residential, low volume, and low speed in nature, with no shoulders for the most part, and not conducive or set up for heavy truck traffic. He indicated that this would not be the most desirable alternative if Garrison Oak developed, and this was what the study looked at. He stated that they took traffic counts for the baseline condition as part of the study, as they do for every traffic study. Mr. Vetter advised that five (5) counts were taken over the past couple of months at the entrance off of White Oak Road to the industrial park, north and south Acorn Lane, and at the Route 1 and Route 8 interchange locations. In reference to the map of the Garrison Oak site, Mr. Vetter informed members that Lot 12 had been developed and Advantech was moving into Lot 13; however, 125 acres and 11 lots remained with significant potential for development and these areas were incorporated in the scenarios developed in the study. He indicated that they looked at the baseline condition to see what is currently at the location, including approximately 60 employees expected with Advantech. Mr. Vetter stated that it was hard to anticipate what would be built there, so assumptions were made in the traffic scenarios regarding 50%, 75%, and 100% build-outs. He noted that the 100% build-out included a residential development consisting of 400 or so residential units that was, at one time, known as Bay Village. Mr. Vetter informed members that levels of service were graded A through F in the same fashion as a report card, with A meaning no delay whatsoever and F is failing delay where volume would exceed capacity. He indicated that the report card based on existing traffic and the 60 or so employees from Advantech coming in was good. Mr. Vetter pointed out a B rating at Acorn Lane at Route 8. He indicated that the projected level of service with a 100% build-out of the industrial park and the 400 units of Bay Village was essentially the same as the level for today. Based on current assumptions, Mr. Vetter stated that there would be a good level of service with the 100% build out, although a few movements might be slightly worse than the current situation. He cautioned members that if a business went in that would generate a high number of trucks, such as a mini Amazon, it may lead to a worse level of service, noting that this business would have to do their own traffic study. Mr. Vetter advised that, based on what was currently known, it would probably be hard to make a case for a connector road on the east side of Route 1, although this was subject to change. Mr. Neil commented that there was a minor problem during the Firefly Music Festival and NASCAR races for the area above the Garrison Tract relating to Persimmon Tree Lane. He indicated that the people who live in Persimmon Tree Apartments, Persimmon Park Place, Wild Meadows, and down

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 7 toward Route 9 are basically cut off from Route 13. Mr. Neil stated that a road had been “promised” that would not be a formal road but a forestry type of road that would allow emergency vehicles and traffic to come down to White Oak during events. He asked if there had been any thought or discussion regarding temporary egress for the people who are trapped there and literally have to travel 13 miles round trip rather than the usual two (2) miles to get back to their area. In response, Mr. Vetter advised that he had not heard of this issue and had no specifics. He stated that this matter could be incorporated into their study if necessary and if Council had specifics. Mr. Neil indicated that he would like to formally request that this issue be incorporated because temporary egress had been discussed in Council Chambers and by the communities as something that would be done; however, nothing had moved forward. He noted that it would be strictly for temporary use and he was not looking for a four-lane, paved highway but something that would allow people to get in and out, particularly emergency vehicles such as ambulances, police, and fire vehicles. Mr. Vetter reiterated that this could be discussed or incorporated into the study and asked if there had been discussions with the Delaware Department of Transportation (DelDOT). Responding, Mr. Neil stated that there had not; however, it had been mentioned by the Mayor and several people even before Mr. Neil was elected. Referring to Mr. Vetter’s comment about the possibility of a large business like Amazon becoming interested in the area, Mr. Hare asked if there had been any thought about possibly getting entrances and exits just to Route 1 without constructing a big access road. Referring to Route 8, he noted that coming southbound, one can get on, and going northbound, one can get off; however, someone coming from the south is stuck, and Mr. Vetter concurred. Mr. Hare asked if there was any potential for an entrance or exit at White Oak Road. Responding, Mr. Vetter indicated that he could not speak for the Federal Highway Administration (FHA), who has purview over Route 1 including funding; however, they have limits where interchanges and ramps can be put, in terms of physical spacing. He stated he thought there would be some issues with this idea and the FHA would have to look at the proximity to other interchanges, noting that the FHA is very stringent. Mr. Hosfelt indicated that Mr. Vetter’s comment might also apply to a connector road from White Oak to Route 8, and Mr. Vetter agreed. Mr. Anderson echoed Mr. Neil’s concerns, noting that the Persimmon Tree issue was one (1) of the goals in the annual planning meeting and a concern of a lot of members. Mr. Vetter asked if the City had any alignment or mapping that could be shared showing this issue. Responding, Mr. Neil stated that a broad area alongside the Wild Meadows community is rented by Chesapeake Utilities and it is the location of their gas piping from the Cheswold area to the Calpine plant. He indicated that the temporary road could go right alongside of this area as a gravel or paved road. Mr. Neil stated that the pipeline was buried deep enough that this idea could work for the four (4) to six (6) days per year when it would be needed for events including NASCAR and the Firefly Music Festival. He indicated that a fence may have to be put around the road to make sure no one tries to get down there at other times. Mr. Neil indicated that there is a problem with pedestrians in the area who will not get out of the way, and he and Mr. Hosfelt had discussed a possible sidewalk to keep people off the road; however, this would require dealing with private property. He advised that the proposed road would connect to the circular road that goes around Calpine and the whole Garrison Tract. Mr. Neil stated that there was a question of whether permission could be obtained from those who own the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 8 land, since the land is not owned by the City or County, and Chesapeake had indicated that this was not their problem. Mr. Neil offered to show Mr. Vetter the area being discussed, which had been cleared and would be kept clear for the pipelines. Bicycle and Pedestrian Subcommittee Recommendations Walk21 International Charter for Walking Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the Walk21 International Charter for Walking includes a set of strategic principles related to improving communities through promoting walking as a form of transportation. She noted that these principles include: 1. Increased inclusive mobility 2. Well designed and managed spaces and places for people 3. Improved integration of networks 4. Supportive land-use and spatial planning 5. Reduced road danger 6. Less crime and fear of crime 7. More supportive authorities 8. A culture of walking Mrs. Townshend explained that the principles are consistent with many of the principles promoted through Dover's various planning efforts, the Comprehensive Plan, and the Zoning Ordinance. She informed members that the Bicycle and Pedestrian Subcommittee had recommended that the City sign the Walk21 International Charter for Walking to demonstrate its commitment to the principles articulated in the charter and to foster an environment that is safe and appealing for pedestrians. Staff recommended authorizing staff to sign the Walk21 International Charter for Walking on behalf of the City of Dover. Mr. Anderson expressed concern with this item, noting that it appeared to be packaged as of part of Agenda 21. He indicated that he was skeptical of the idea of government wanting to tell people what to do, building a culture of walking and car free zones, and getting people out of their cars. Mr. Anderson advised that this was not the purpose of government and stated the need for government to follow what the people want, not tell them what they want. He indicated that he did not like the idea of parts of the Charter, including lowering speeds. Referring to Section 5 of the Charter, he indicated that he did not like the idea of having more and more junctures. Mr. Anderson advised that he liked the idea of longer times for crossing but not necessarily more frequent crossings. He stated that the Charter was designed in a way to create more traffic problems to manipulate people to do what the government wants and that he did not believe this was the proper scope and role of government, which was his greatest concern. Mr. Slavin stated for the record that he disagreed with everything Mr. Anderson had said.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 9 Mr. Slavin moved to recommend authorizing staff to sign the Walk21 International Charter for Walking on behalf of the City of Dover. The motion was seconded by Mr. Cole and carried with Mr. Anderson voting no. Proposed Resolution No. 2017-01 - Complete Streets Mrs. Ann Marie Townshend, Director of Planning and Community Development, explained that Proposed Resolution No. 2017-01 would encompass a Complete Streets Policy. She advised that the Delaware Department of Transportation (DelDOT) has a Complete Streets Policy for State roads and State road projects which sets forth that any improvements in the right-of-way need to accommodate all users of the right-of-way. Mrs. Townshend stated that the State’s policy addresses accessibility; therefore, anytime that DelDOT improves a road, they improve handicap ramps on the sidewalks in the vicinity of the road. In addition, she indicated that when DelDOT builds a new road, sidewalks are included in the landscaping as part of the project. Mrs. Townshend informed members that the City of Dover has all of the components of a Complete Streets Policy through a variety of ordinances and policies. She noted that the City requires frontage sidewalk and sidewalks that come into the sites for all new development. Mrs. Townshend explained that staff is always looking at bicycle and pedestrian components but had never labeled this policy. She stated that the Bicycle and Pedestrian Subcommittee had been working on completing applications to be recognized as a walk-friendly and bike-friendly community and one of the questions asked was whether the City had an adopted Complete Streets Policy. Mrs. Townshend indicated that, while the elements are scattered throughout City ordinances and the City is proactive in terms of having an active concrete program to keep sidewalks in good condition, there is no formal policy. She explained that the Proposed Resolution would tie all of those things together and recognize what the City already has on the books. Mr. Anderson asked if the City had a policy to keep bricks in good condition, stating that a lot of the brick sidewalks on the north side of Division Street are not in great condition. Responding, Mrs. Townshend advised that one street just north of Division Street was in particularly bad condition and was replaced with concrete sidewalk last year and that sidewalk improvements are based on the need and available funds. She indicated that in the areas where there are brick sidewalks, a lot of the replacements have been made with concrete because concrete is easier to maintain in the long term and is a more accessible surface. Mrs. Townshend stated that some improvements had been made; however, there were still some areas with bricks in poor condition. Mr. Anderson commented that it had been proposed to spend money to expand brick around Bradford Street. Mrs. Townshend advised that the concept for Bradford Street was not to expand the brick but to have brick accents with a concrete walkway. Mr. Neil moved to recommend adoption of Proposed Resolution No. 2017-01 (Attachment #1), seconded by Mr. Lewis and unanimously carried. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 6:47 p.m.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 10 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held with Chairman Hare presiding. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Hosfelt and unanimously carried. Discussion - Use of Levy Court Chambers Mr. Slavin stated that members may have read a news article about this item, which, in his opinion, was a little presumptive as to where the City was on this issue. He explained that this was an idea that he was attempting to vet with all members and with Kent County Levy Court about the possibility of addressing some of the needs in the Council Chambers by moving meetings to Levy Court. Mr. Slavin stated that this was not something he could have started without first going to Levy Court and asking them if it was okay, and it was okay by Levy Court to have that conversation. Mr. Slavin explained that this idea was not intended to cause any hardship on City staff, noting that this was not part of the equation initially but it would be now, because staff will have their opinion, and he will honor and respect that opinion. Mr. Slavin stated that this idea was also not intended to send any kind of message that City Council meetings are more important than any other body that meets in the Council Chambers, noting that City Council meetings are the only meetings that are televised in the Chambers. Referring to the “Evaluation of Request for Proposals - Dover Broadcast and Production Equipment (RFP 17-0016CC),” scheduled for consideration during the latter part of the meeting, he indicated that the City was possibly getting ready to invest a significant amount of money on television equipment. Mr. Slavin stated that this was only an idea at this point and was not something that the City is committed to, explaining that he cannot commit this body to it, members have to commit to it, and it is their vote to take as to whether they want to do this. He stated that, just for clarification, Levy Court voted unanimously simply to proceed with the conversation occurring at staff level to see if something could be worked out in this regard. Mr. Slavin indicated that this would be a multi-part discussion and decision involving the “Evaluation of Request for Proposals - Dover Broadcast and Production Equipment (RFP 17-0016CC),” scheduled for consideration during the latter part of the meeting, and expressed his hope that this decision would not be made in a vacuum. He noted that Mr. Koenig had briefed members of the Council Committee of the Whole/Safety Advisory and Transportation Committee on safety issues related to the Chambers earlier in the evening, that there were other components to consider, and that he believed that doing nothing was not an option. Mr. Slavin stated that if members do nothing, they put their imprimatur on the safety issues they have; on the fact that they are condoning a public space that is not ADA compliant and has never been and they do not seem to want to make that a priority; and they put their imprimatur on the overcrowding and issues that they have seen and will likely continue to see. He stated that he was interested in hearing the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 11 discussion, noting that if members make the decision to stay, he thought there were some cost factors that they would all need to discuss and understand. Mr. Neil stated that members know that they are in a worn out building and things are going to change, noting that he hoped they would change in this area if possible. He explained that people with disabilities cannot get onto the floor of the Chambers and in order to get a wheelchair onto the floor, there would have to be a foot of length for every inch of height. Mr. Neil stated that he thought that accessibility and safety were of extreme importance. Mr. Neil indicated that his community had previously rented the County’s facilities to hold their meetings and the chambers are wonderful and have a marvelous sound system. He stated that the County has what the City basically needs, it is not terribly far away, and it is a temporary solution while members decide what they are going to do about a new municipal complex for the City. Mr. Neil indicated that since taxes are paid to the City and the County, he thought the County building would be available for the City to use if the County permits it. He stated that he knew there would be some type of cost but that he was certainly in favor of doing this on a temporary basis until members decide what they are going to do with the City’s facilities and ensure that it is accessible for people with disabilities to come in and to listen to what is going on in this body. Mayor Christiansen stated that he respected greatly and appreciated the efforts of the Council President to seek out the solutions that members need to address this issue, noting that, as Mr. Neil pointed out, it would be temporary. He stated that he thought it was incumbent on members to remember that taking advantage of the hospitality of the Levy Court should certainly be on a temporary basis. Mayor Christiansen advised that Mr. Neil sounded the alarm that members really need to do something with their own house. He expressed his opinion that members should keep the center of government here, explaining that was not to besmirch the efforts of the Council President because he thought that Mr. Slavin had gone out and sought a solution to an issue that had been put off for too long. Mayor Christiansen stated that he thought that it was incumbent on members, if they do anything, that it be on a trial and temporary basis. He advised that, despite the hospitality of the City’s good friends at the County, the center of government for the City of Dover needs to remain here and members need to address the issues of City Hall the same way that the County took the bull by the horns and addressed the issues regarding their own building. Mayor Christiansen stated his belief that the tax payers would not appreciate a meld of government, noting that he did not mean to go against something that he says all the time, Dover is Kent County and Kent County is Dover. He reiterated that he supports the efforts and the tenacity of the Council President for opening up this discussion because he thinks that it is something that they need to do; however, he echoed Mr. Neil’s concerns that ADA compliance needs, accessibility, and security need to be addressed in City Hall as well. Mr. Hosfelt stated that he mentioned this during the Council Retreat of January 6, 2017, and he agreed with Mayor Christiansen regarding this matter. He stated that he thought that this was the City’s home and members need to fix it and clean it up, and if they need to make it ADA accessible, that is what they will do. Mr. Hosfelt indicated that members should work it into the budget, figure it out, and go forward.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 12 Mr. Anderson stated that he had some concerns about this idea, explaining that he would be open to doing it when members have a definite time frame. He noted that if they were doing construction in the Council Chambers, he thought this would be a very viable option; however, he was very skeptical of an open-ended time frame and, from what he was hearing, temporary could literally mean years while members are discussing and deciding what to do, which could provide a burden that is not foreseen. Mr. Anderson indicated that those who work out of temporary offices are moving from one location to another, with an office and materials set up in one location and operation at a remote location. He advised that there would be unforeseen consequences, complications, things forgotten, and extra costs, preparation, and staff burden that were not being considered. Mr. Anderson stated that this would place the City in a situation where it could not control its own destiny and would bring a level of cost and difficulty that he was not sure the City was ready to plunge into. Mr. Lewis indicated that he had no objections to relocating on a temporary basis while addressing matters at City Hall; however, he stated that it was historic that governmental entities be kept separate between the City and County. He noted that City Hall is a historic building and place, and City residents realize this. Mr. Lewis reiterated that he would have no objection on a temporary basis but would not want to relocate there on a full-time basis or for over a year. Mr. Sudler asked if the cost of making modifications and adjustments for ADA compliance had been looked at, which would probably be the doors and aisles. Responding, Mr. Koenig indicated that he did not have a current estimate on ADA compliance for the components of City Hall. He stated that this would go back to the question of how much members wanted to invest in City Hall. Mr. Koenig indicated that there had been discussion about a new facility in a single location that did not receive a lot of reaction from the members he spoke with. He stated that the issue went back to whether to invest in these facilities, because in the long term there was a question about whether there was a parking problem. Mr. Koenig pointed out that the ceiling in Council Chambers is high and the floor could be raised by two (2) feet, which would address the ADA accessibility issue. He related this to construction that was done for the new Dover Public Library and explained that a designer could come in and install a system that fits together like Tinker Toys, and the flooring system would sit on top of it. He advised that there are many ways that architecture can address this issue, outside of simply redesigning the entire Chamber, but the question would be whether to invest in this facility versus another facility Mr. Koenig explained that the most recent discussions had led him to believe that Council was leaning toward investing in the current facilities owned by the City versus purchasing a different facility. He stated that if this was Council’s clear direction, they would engage an architect and start analyzing the costs. Mr. Koenig indicated that making a wooden door ADA compliant was not easy because it involves mechanized openings, etc. He stated that it may require a different entry to the facility; however, an architect could prepare drawings of improvements to the facility. Mr. Koenig stated that he was looking for clear direction from Council as to whether facility replacement was a top priority for the FY 18 budget, because staff was preparing that budget. In addition, he questioned how much of a priority this was, noting that there are certain triggers that would require a referendum. Mr. Koenig stated that, depending on which facility was being discussed and the composition of the staff in that facility, utility funds may be allowed to help offset the financing of facility improvements.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 13 Mr. Koenig reminded members that another discussion about broadcast equipment relating to Council Chambers was on the agenda later in the evening, and all these discussions were really tied together. In regard to whether the City would invest in this facility or shop for a new facility, he advised that the most recent indications from members were that there seemed to be more favor towards investing in the current facilities and upgrading them versus purchasing and constructing a brand new facility. Mr. Koenig requested clarification from Council in this regard. Mr. Slavin expressed the need to avoid making one decision that cascades and leads into a series of four or five decisions. He noted that in a few moments members would take up the issue of whether to commit to televising proceedings from the Chamber and would be asked to accept a bid of $151,000 for a one-time purchase, which would be the first expenditure. Mr. Slavin advised that this would not talk about the life span, annual maintenance cost, depreciation, and annual cost for operations. He indicated that he would think, by Council’s own words, that once $150,000 is spent, they would be committed to addressing the ADA and safety issues and stated that he did not want the City to suffer death by a thousand cuts in reverse. Mr. Slavin estimated that a $150,000 project would be pushed closer $500,000 by the time all the improvements are made and issues addressed just to reach compliance. He advised that part of the issue was that the staff approaches businesses that want to open in town and tells them they must be up to the fire code, etc., but does not practice what these businesses are told to do. Mr. Slavin stated that this was patently unfair and asked that members take a look at the total cost of ownership of this. He advised that he agreed with Mr. Lewis’s point, stating that his conversation with Kent County Levy Court was designed as a temporary measure until a decision is made regarding what Council wants to do. He indicated that the time may not be upon members that evening for the decisions mentioned by Mr. Koenig, but it was coming up quickly on the horizon. Mr. Sudler stated that he thought it would behoove Council to get at least three (3) estimates in regard to the modifications and bring them back to Council to make a clear decision on whether they want to invest and how much it would cost. In addition, he suggested asking Mrs. Townshend if there was a report from the City of Dover Fire Marshal in regard to which area would need to be adjusted to meet ADA compliance and, if not, if this could be provided at a later date. Mr. Sudler stated the need to see figures before making a decision. Being a contractor himself, he advised that there are ways to cut costs and still get the proper product being sought, noting the need then to figure out who could do the project at the cost. Mr. Slavin stated that he had a couple of motions to make after the dialogue, and one would be to request staff to come up with rough order of magnitude estimates. He indicated that it would be difficult to get three (3) estimates from contractors without a set of commands, noting that there was a need to first gauge if this was a level of investment that members wanted to make. Mr. Neil stated his understanding that the current building needs a lot of work and is very costly to maintain; therefore, there was a need to find out what had to be done to keep it going and if that is what members desire. He indicated that a separate issue was if Council could meet at the Kent County facility since the Chambers could not be used while construction is going on. Mr. Neil stated that there were two issues, noting that no one was talking about a permanent stay at Levy Court, but holding meetings there as a temporary device would make meetings immediately accessible. He

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 14 indicated that there is certainly parking and it is easy, convenient, and not far away. Mr. Neil stated that he concurred with what was being said and thought everyone did. Mayor Christiansen stated that a good point had been made regarding how the City could challenge people to come up to code when the City is in violation of its own code, noting that this was saying, “Do as I say, not as I do.” He indicated that Mr. Neil was correct that a contingency needed to be in place. Mayor Christiansen thanked Mr. Slavin for bringing this matter to the Council floor because it was incumbent on Council to have transparency and some vehicle in place to show constituents what members are doing, whether they are sitting in the audience or at home watching on television. He advised that Councils in the past had formed committees to discuss this issue and gone nowhere, noting that the can had been kicked but landed back in members’ laps. Mayor Christiansen stated the need to grow up and do what needs to be done to be transparent and open to the citizens through a temporary arrangement; however, he also stated the need to comply with the City’s own rules in the Council Chamber and City Hall. Mr. Hutchison reminded members that the old Dover Public Library should be part of the mix, noting that he did not have any idea of the cost or what future needs the City Manager has at that location. He stated that the building is large and lots of things could be done there. Mr. Hare indicated, from a business point of view, that if this was his business he was unsure if he would pick up and move without having a plan in place and that it was incumbent on members to have a plan first. He suggested that this matter may need to be discussed as a single item. Mr. Hare stated that he did not have a problem moving temporarily; however, a plan should be in place before packing everything up and moving, and he did not want to do so without knowing how long the City would be there. He advised that he thought there were other alternatives that should be discussed. Mr. Hare stated that looking into making the current facility ADA compliant might be a temporary fix, noting that the cost was unknown. He indicated that Council must also decide whether a new City Hall was needed, noting that this had been kicked down the road for years and it was time to make a decision one way or another. Mr. Slavin moved to recommend that the City Manager be directed to work with staff to create rough order magnitude estimates to address the ADA and safety issues that were discussed during the meeting. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Slavin moved to recommend that Mrs. Traci McDowell, City Clerk, and Mr. Scott Koenig, City Manager, initiate the dialogue with Mr. Michael Petit de Mange from the County to look at what the issues might be of a temporary space for a defined period of time for City Council meetings. The motion was seconded by Mr. Sudler. Mr. Slavin reminded members that this was assuming there is a fit, noting there may not even be a fit for them to conduct their business there. Mr. Anderson stated that he thought the recommendation was premature before members have any idea of time frames and plans. He explained that it may be appropriate at a later date but that he could not support it at this time. Responding, Mr. Slavin stated that it may help inform the first decision. Mr. Lewis noted that he did not think it would hurt to inquire. Mr. Sudler stated that he

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 15 agreed with what Mr. Lewis and Mr. Slavin had said, explaining that he thought that knowing what they are looking at before making decisions is always good, so there is nothing wrong with doing some research and bringing something to the table. Mr. Hare stated that he tended to agree that it would not hurt, noting that members were not going to make any commitment, they were just going to get information. Mrs. McDowell asked if members could be a little more specific about what she and Mr. Koenig were going to be looking for or asking. Responding, Mr. Slavin stated that the issue is really to have staff look at the specific logistical issues involved with holding Council meetings at the Kent County Levy Court. Mr. Cole asked if this would include all committee meetings and Council meetings. Responding, Mr. Slavin stated that it would be Council meetings and it may include committee meetings, depending on the discussion related to the “Possible Move of Council Committee of the Whole Meetings to Monday Evenings,” scheduled for consideration during the latter part of the meeting. The motion to recommend that Mrs. Traci McDowell, City Clerk, and Mr. Scott Koenig, City Manager, initiate the dialogue with Mr. Michael Petit de Mange from the County to look at what the issues might be of a temporary space for a defined period of time for City Council meetings was carried with Mr. Anderson voting no. Possible Move of Council Committee of the Whole Meetings to Monday Evenings Mr. Slavin advised members that for the better part of a year, Council Committee of the Whole meetings were moved to a Tuesday evening format, which was new for many members. He stated his belief that many members had received an analysis regarding the effect of this format and that it may or may not have affected attendance. Mr. Slavin indicated that there had been concerns previously about this move being made since it doubled the nights that had to be blocked off on the calendar. He advised that before turning the corner into year two of this arrangement, he thought it would be fair to discuss this matter to determine the pleasure of Council. Mayor Christiansen informed members that the City went to a Council Committee of the Whole (CCW) format in 1990. He explained that it was the feeling then that this format would allow members of Council two (4) fewer nights out. Mayor Christiansen indicated that previously the Safety Advisory, Utility, Parks and Recreation, and Legislative, Finance, and Administration Committees were all meeting on separate nights, causing members of Council and citizens to be out several nights during the week. He stated that CCW meetings were put in place prior to the Regular Council Meetings on Monday evenings. Mayor Christiansen stated that it had worked out very well to have two (2) committees meet prior to the Regular City Council Meeting on the second Monday of the month and another committee on the fourth Monday of the month. He advised that this allowed members of Council not only to spend more time with their families and on personal issues, but it also allowed the them to address constituent concerns. As an ex officio member of the CCW, Mayor Christiansen stated that he would wholeheartedly support the proposed change to Mondays because it had worked in the past and would work to everyone's benefit in the future, including civilian committee members and citizens. Mr. Lewis concurred with Mayor Christiansen.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 16 Responding to Dr. Stewart, Mr. Hare stated that the CCW meeting would move to the Monday evenings prior to the City Council meetings. Mr. Slavin noted that a potential issue would be that the CCW meeting would have to be completed by 7:00 p.m., and any potential executive sessions would have to be scheduled either on another evening or after the Council meetings. He stated that Council meetings typically adjourn around 8:30 p.m., which would leave time at the end of the evening for executive sessions. Mr. Slavin stated that very few Council meetings had gone past 8:30 p.m. according to the pattern over the last year. Mr. Hutchison noted that most Council representatives have jobs and that there are executive sessions before almost every Council meeting that take up the time between 6:00 p.m. and 7:00 p.m. He questioned how much time would be given to Committee meetings. Mr. Hutchison stated the possibility of having Safety Advisory and Transportation Committee meetings and Parks, Recreation, and Community Enhancement Committee meetings on one (1) Monday night and Utility and Legislative, Finance, and Administration Committee meetings on the other Monday. He stated that the CCW is probably the most important meeting because there is more open dialogue than at any other time. Mr. Hutchison indicated that the Council meeting is about approving the agenda and voting on the issues, and there is very little discussion when action takes place. He stated that the nice thing about the CCW meeting is that every member of Council serves on every Committee and has a vote and a voice. Mr. Hutchison indicated that the CCW was better now than at any time before; however, he urged members to allow time for it. He expressed concern that executive sessions take up a lot of time on Monday nights. Mr. Hutchison reminded members that it takes time to serve. Mr. Cole echoed Mr. Hutchison’s comments, stating that the difference in the depth of discussion since switching to the CCW format compared to his first couple of months on Council was unbelievable. He stated that most members have jobs and that he could not arrive for meetings until 4:00 p.m. or 5:00 p.m. Mr. Cole stated that he would support keeping the current meeting format. Mayor Christiansen stated his respect for Mr. Hutchison and indicated that he did not wish to do away with the CCW because he believes in the banter and interaction among the Mayor and Council, civilian members, and the public who participate in the process. He stated it was imperative to maintain the CCW; however, he thought the proposed change would streamline the operation and allow members another evening with families and loved ones, and to put toward their jobs and constituent service. Mayor Christiansen advised that he would never support doing away with the CCW because he believed it was a great process. Mr. Anderson stated that he supported the proposal and did not believe that it would interfere with the CCW, presuming that it would not start before 5:00 p.m. He indicated that it would be a more efficient use of the time. Mr. Anderson advised that the executive sessions prior to Council meetings were a relatively new invention that most bodies do not have. He stated his belief that most bodies adjourn to executive session after a meeting, which is something that Council used to do. Mr. Anderson stated that is rare to have a special executive session when an expert is brought in, such as Mr. Kirk Betts, the City’s utility attorney. He felt the proposal would allow for a much more efficient use of members’ time and would also be better for the public because it would allow for

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 17 better public attendance and input and open up the possibility of televising the CCW meeting. Overall, Mr. Anderson stated that the proposal would be better for the public and for Council. Mr. Sudler advised that he would prefer Mondays before Council meetings for the CCW, noting that he has two (2) jobs, both of which are essential. He stated that he loves to serve but it takes a lot of time and he is missing out on things he needs to do for his primary job, which pays his bills. Mr. Sudler indicated that executive sessions could be held on Tuesdays, when members could come in for a quick hour or half hour. Mr. Hare stated that he was flexible either way; however, he liked Mr. Hutchison’s comments. He advised that there is good, open conversation at CCW meetings. Mr. Hare indicated that he could attend on Mondays; however, he stated that he did not want someone saying at 6:45 p.m. that the meeting must be wrapped up and wanted to be able to continue talking. He suggested that the CCW meeting could resume after the Council meeting, even if this meant members would be there until 10:30 p.m. or 11:00 p.m. He stated that the meeting should not be cut short, even if it would be five (5) or six (6) hours long, because it would be inconvenient to have it on another day. Mr. Hare stated that having meetings on Monday and then coming back for half an hour on Tuesday would be more inconvenient that just staying later on Monday night. He noted that he was not in favor of broadcasting CCW meetings, since he thought people would talk more because they know they are on television. On behalf of the City Manager’s Office, Mr. Koenig agreed that the CCW meeting is a good opportunity for staff to listen to everyone’s opinion, including the citizen components of the CCW, and he endorsed the concept of the CCW. He advised that moving to Tuesday nights had seemed like a good idea to him initially; however, two (2) days in a row are very long days, especially if there are a lot of items on the agenda. Mr. Koenig noted that, in some cases, staff’s day starts before 8:00 a.m. and may run until 10:00 p.m. He explained that a lot of staff time goes into meeting preparation, and staff never knows what the discussion will be with respect to any agenda item and must prepare as if every item will be contentious or there will be questions or concerns. Mr. Koenig expressed concern about time if meetings were moved solely to Monday night, stating that the City is growing and the agenda is growing. He indicated that what might seem like an insignificant issue to him may be very significant to members of Council, and there would be time crunches. Mr. Koenig also expressed concern with the Utility and Legislative, Finance, and Administration Committees that have many agenda items. If meetings gravitate to one night, Mr. Koenig requested that thought be given to reducing the number of items that must go to Council for approval, and suggested altering the threshold for change order issues that must come before Council to 35% versus 25%. He stated that these types of things must be considered as part of a comprehensive package to not burden Council with every decision and to make the most important decisions the ones that come through the Committees and Council. Mr. Koenig stated that 5:00 p.m. to 9:30 p.m. is a long night, whether or not one is speaking. He noted that Kent County Levy Court had demonstrated their willingness in this regard, and they meet at times until 10:00 p.m. or 11:00 p.m. Mr. Koenig noted that Planning Commission meetings previously went until that time and, in his opinion, the effectiveness of those decisions at that time

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 18 of night could be questioned the next day. He stated that he favored the CCW approach and going to one night would be more efficient if it could be managed. Mr. Koenig advised that this would provide the opportunity for the CCW and Council agenda meeting on Tuesdays, which would allow another day of preparation for the next round of meetings, which was a positive; however, he reiterated his concern about fatigue from that one night. He indicated that there is fatigue regarding two nights in a row and did not know whether this was better or worse. Mr. Koenig advised that staff would do their best to meet the expectations of Council. He stated that in a perfect world it could all be done in one night, with very focused discussion. Mr. Koenig indicated that this would give everyone an extra night to interact with families, constituents, or staff to provide a better atmosphere for the City. Mr. Shevock stated that there were pros and cons, noting that the pluses and minuses could be added up, but the City of Dover was changing and there were many things to be talked about. Having been on the Committee for some time, he noted that when committee meetings were held on Monday nights, there was a big rush when it came to the end of a meeting because the Council meeting was starting. Mr. Shevock noted that in the current format the meeting begins at 6:00 p.m. and continues until everyone has their say and the meeting is complete. He stated that by going back and trying to jam everything in, the City would not get the answers it wanted and another meeting would be added on the next day. He questioned why members would not keep the format as it is, which was working better than it had before. Mr. Neil stated that members had previously discussed transparency and American Disabilities Act (ADA) compliance. He stated that, if the change was approved, the meeting should be televised. He indicated that he was flexible in terms of the time. Mr. Neil stated that members would get more done, have clear heads, have a chance to study the agenda and packets if meetings were held on two days rather than trying to jam the CCW meeting in earlier on Mondays and then going into a block of time in the evening. He noted that the information discussed at CCW does not appear on Council’s agenda until a later date. Mr. Neil explained that he would like to keep the current format, even though it keeps members out on two different nights, due to the efficiency and the ability for the public to come at a reasonable time to see what is being done. He stated that this was more important than trying to get it all in on one day. Mr. Neil indicated that he was available to meet on any day. Mr. Cole asked if the CCW meeting could be held on the first and third Mondays and Council meetings on the second and fourth Mondays. Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the Planning Commission meets on the third Monday of the month. She indicated that this was not set in Code and if Council chose to have committee meetings in that format, an alternative night could be selected for the Planning Commission, as long as there was advanced notice to plan. Mr. Slavin noted that he had once suggested using the vacant Monday evening for Council meetings in the workshop format for a deeper dive into issues. Mr. Hutchison asked if executive sessions could be held after the regular Council meetings, and Mr. Slavin stated that they could, and that the CCW meeting could be interrupted and recessed until the conclusion of the Council meeting.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 19 Mr. Hutchison asked to protect ample time for discussion at the CCW meeting, indicating that this would not be possible if executive sessions were held beginning at 6:00 p.m., which would allow only an hour for committee meetings. He suggested starting the CCW meeting from 5:30 p.m. to 7:00 p.m. and placing executive sessions at the end of the Council meeting. Mr. Hutchison advised that this was not just about Council, noting that staff and civilians also take part. Mr. Anderson agreed with keeping the CCW format, which he had voted in favor of; however, he had long been concerned with the nights. He stated that the public would be better served by knowing that the second and fourth Mondays are Council nights, which makes it simpler. Mr. Anderson advised that attendance at committee meetings was better when this was in place and he thought it would be better for public engagement and Council and would place less burden on staff; therefore, this proposal was a win-win-win. Mr. Hare reiterated that he had no problem coming in at 5:30 p.m. on Mondays for CCW meetings, but if the Open Forum segment of the Council meeting would be from 7:00 p.m. to 7:30 p.m., this would allow only an hour and a half for the CCW. He stated that if the Open Forum may go longer than half an hour, as it had in the past, and the public cannot be told that they cannot talk. Mr. Hare indicated that he did not have a problem if CCW meetings continued after the Council meetings and was flexible. He advised that he was willing to go with the majority; however, he did not want those who show up for a CCW meeting at 5:30 p.m. to have to stay until after the Council meeting until 10:00 a.m. and they should be considered. Mr. Lewis stated that he would support this measure and asked if committees would be rotated if the proposal was accepted. He asked, for example, if the second Monday would be for the Parks, Recreation, and Community Enhancement and Legislative, Finance, and Administration Committees and the fourth Monday for the Safety Advisory and Transportation Committee. Responding, Mr. Slavin stated that this would be the call of Council. Mr. Hare stated that this would depend on what was on the meeting agendas. He indicated that the good thing about this approach would be that if there was one item on the Legislative, Finance, and Administration Committee agenda that needed to be addressed, it could be addressed and not be deferred for two (2) weeks so staff could take measures on it. Mr. Slavin moved to recommend adoption of the Council Committee of the Whole structure used for the past year to be held on Monday evenings from 5:30 p.m. to 7:00 p.m. with the ability to recess the meeting until the conclusion of the Council meeting if necessary. The motion was seconded by Mr. Anderson and carried with Mr. Shevock voting no. Mr. Slavin moved to recommend that the rule of thumb be that executive sessions be scheduled at the end of the Council meetings on Monday evenings, with the right reserved to schedule sessions before the meeting if someone is coming in from the outside. The motion was seconded by Mr. Sudler. Mr. Hare asked if executive sessions would held before or after CCW meetings, if CCW meetings are continued after the Council meetings. Responding, Mr. Slavin indicated that this would be at the call of Council at that time.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 20 Mr. Hare questioned if there would be a time limit for when meetings would end. Responding, Mr. Slavin stated that this could be done through the agendas or that rules like this could be established. Mr. Slavin asked Mrs. Townshend if Kent County’s Planning Commission has a rule that they do not take new cases or agenda items after 10:00 p.m. Responding, Mrs. Townshend stated that she did not believe they did; however, the City of Dover Planning Commission does not start any new public hearings after 10:30 p.m. She indicated that this was because members have lost patience and are not focused at that point. Mr. Slavin suggested waiting to see what the traffic would bear on this issue. Mrs. Traci McDowell, City Clerk, asked if civilian members of the CCW were expected to stay if the CCW meeting recesses for the Council meeting and any executive sessions. Responding, Mr. Slavin stated that they can stay. Mrs. McDowell asked if they would be expected to stay and Mr. Slavin stated that this would be up to them. Mr. Hare asked if there was a time frame for establishing this schedule. Mr. Slavin expressed his understanding that the current structure would stay in place until a date is determined to change to Monday nights. Mr. Sudler moved to amend the motion to make it effective for the first meeting in March 2017, seconded by Mr. Anderson and unanimously carried. The motion to recommend that the rule of thumb be that executive sessions be scheduled at the end of the Council meetings on Monday evenings, with the right reserved to schedule sessions before the meeting if someone is coming in from the outside, and that this be effective for the first meeting in March was unanimously carried. Evaluation of Request for Proposals - Dover Broadcast and Production Equipment (RFP 17-0016CC) For many years, Comcast has provided the City of Dover with the recording and distribution of content for City Council meetings. During recent negotiations with Comcast, they indicated that they wanted to move away from providing this service. In May 2016, staff started looking at the needs and requirements to continue the broadcast. In accordance with the City’s Purchasing Policy, Requests for Proposals (RFPs) were solicited for RFP#17-0016CC and two (2) vendors submitted proposals. City staff reviewed the submissions and found that Total Video Productions submission met all requirements for the qualifications of the project. Staff recommended awarding the contract to Total Video Products for the City of Dover Broadcast and Production Equipment RFP#17-0016CC, in the amount of $155,349 (to include the project build out and annual support, maintenance and training in the amount of $151,849 and $3,500 respectively), and authorizing the upgrade contract to TelVue, as a sole source provider in the continuation of existing broadcasting services and expansion to streaming services for the amount

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 21 of $8,740 which includes a credit for existing legacy equipment and prepayment options to reduce any future annual costs. The total of both actions is $164,089.50. Mr. Neil noted that, during “Discussion - Use of Levy Court Chambers” earlier in the meeting, the Committee recommended directing Mr. Scott Koenig, City Manager, to work with staff to create rough order magnitude estimates to address the ADA and safety issues and that Mrs. Traci McDowell, City Clerk, and Mr. Scott Koenig, City Manager, initiate the dialogue with Mr. Petit de Mange from Kent County to look at the issues of temporary space for a defined period of time for City Council meetings. Mr. Neil moved to table this item until staff reports back. The motion was seconded by Mr. Sudler. After hearing concerns regarding tabling, Mr. Neil and Mr. Sudler withdrew their motion and second. Mrs. Kay Sass, Public Affairs and Emergency Management Coordinator, and Mr. Mark Kennedy former Comcast employee and consultant to the City on the project, reviewed a presentation entitled “Evaluation of Request for Proposal - Dover Broadcast & Production Equipment” (Attachment #2). Mrs. Sass advised that staff began negotiating the Comcast Franchise Agreement with Mr. Chris Comer, Director of Government Affairs for the Beltway region from Comcast, who eluded to the fact that independent filming and production of municipal meetings was no longer being provided due to their staff time and the fact that technology had changed so drastically that equipment for that purpose was aged. She noted that the wiring and infrastructure for City Hall dated to 1973. Mrs. Sass noted that the Verizon agreement of January 2008 included an EG or education and government channel, as well as a grant in the amount of $200,000 strictly for the EG channel. She noted that very little of those funds have been used over the past nine (9) years and the current balance and reserves is approximately $170,124. Mrs. Sass noted they she and Mr. Kennedy worked with the City Clerk’s Office regarding the requirements to make the system compatible with existing equipment to continue the transparency legacy for City Council. She also advised that they worked with Mrs. Donna Mitchell, Controller/Treasurer, and the Procurement Office for guidance on the RFP process. Mr. Kennedy provided an overview of the technical aspect of the project that would enable continued broadcasting over Comcast and Verizon. He stated that they also wanted to ensure that the services were expanded to include live streaming, which is not currently provided. Mr. Kennedy noted that video recordings of the meetings were previously provided on demand through a YouTube channel on the web. Mr. Kennedy noted that the City’s current equipment is good; however, it is aging and hard to modularize and add components for expanding later on. He advised that he has proposed mounted cameras and new microphones inside the Council Chambers, a viewing monitor in the vestibule for meeting overflow, and presentation monitors for the Caucus and Conference rooms. Mr. Kennedy stated that a media control room would be installed to replace the Comcast media truck. He advised that the control room would be operational with only one person controlling the equipment.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 22 Mr. Kennedy stated that, in order to continue to broadcast over Verizon and add streaming services, they looked at several vendors and suppliers and determined that the City’s current provider, TelVue Systems, offers a cloud-based solution which would eliminate the need for hardware that expires over time and the costs associated with replacing it. Mr. Kennedy also noted that the cloud-based solution would afford better services by allowing people to view the proceedings from their mobile devices, tablets, and computers. He stated that TelVue also provides a bulletin board service, which would give constituents the ability to see all of the on goings of the City and any announcements. Mr. Kennedy explained that TelVue would continue to provide scheduled rebroadcasts of recorded meetings, in addition to the streaming services. He reminded members that TelVue is a sole source provider and there was no need to look into what other companies would do because they found that TelVue supplied all the needs that the City was looking for. Mr. Kennedy, referring to the Broadcast System Overview on page 6 of the presentation entitled “Evaluation of Request for Proposal - Dover Broadcast & Production Equipment,” explained what the broadcast system would entail. He advised that the four mounted cameras for the Council Chambers, as well as the microphones and any computer units would devolve into the control room, which would have a controller. The operator would control all the cameras and take the audio feed in and create a production mix that would be broadcast, and also feed the vestibule and conference room monitors. Mr. Kennedy noted that the system would have a recorder and it would also send a signal to the TelVue provider, which would then send that signal out through the City’s Verizon and Comcast channels, as well as the streaming components. Mr. Kennedy advised that two (2) vendors responded to the RFP, both proposals were reviewed and, in his opinion, Total Video Products provided the best solution. He stated that both of the designs were very similar and in some cases they were almost identical; however, he explained that there was a total price difference of approximately $40,000. Mr. Kennedy stated that he thought that Visual Sound gave a good effort in their design for the system but that their prices were way out of line in terms of the industry standards. Referring to the Breakdown of Costs on page 7 of the presentation entitled “Evaluation of Request for Proposal - Dover Broadcast & Production Equipment,” he noted that there was an approximate difference of $20,000 for Installation Services, and an approximate difference of $13,000 for Equipment. Mr. Kennedy advised members that he recommended Total Video Products for this particular RFP. Mrs. Sass explained that staff recommended the lower cost vendor, who had a proposal amount of $151,849, as well as the TelVue upgrade that is needed. She stated that staff had been experiencing a lot of issues with the aging equipment that the City had been using with TelVue and they were able to get some compensation from TelVue for the current hardware in order to upgrade to the cloud. Mrs. Sass noted that upgrading to the cloud would remove the hardware from the City’s property, which was also advantageous for the City. Mrs. Sass informed members that staff is finishing negotiations with Comcast for the franchise agreement and, to avoid jeopardizing what the City has already agreed upon with Verizon or with Comcast, she could not discuss the details until it is finalized. However, she noted that there is an opportunity for additional funding to take place from Comcast.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 23 Mrs. Sass indicated that many people had been asking how they would be able to watch Council meetings. She stated that the recommended proposal would allow the City to live stream the meetings, which is an outstanding feature that had never been offered before. Mrs. Sass advised members that the City would own the equipment and could utilize staff or whomever to do the recordings; therefore, they would be able to broadcast the Council Committee of the Whole or other committee, commission, and board meetings. With regard to who will run the equipment for the City, she stated that one of the requirements given to Mr. Kennedy was for staff to be able to be trained to operate the equipment and there was a multitude of different options. She noted that the system is very user friendly and staff would be trained to run the equipment and the former Comcast contractors had offered to come back to run it as well. She indicated that another option would be to utilize local talent from area schools, potentially at no cost. Mrs. Sass advised that Dover High School offers a communications class, Delaware State University offers a degree in Mass Communications and Radio, Television, and Film Production, Wesley College offers a degree in Multimedia Communications, and Delaware Technical and Community College offers a degree program in Communications, noting that it may be a great way for the City to really increase working with the community. Mrs. Sass informed members that, upon Council approval, the entire project, including training, could be completed and the City could be back on the air, streaming video to constituents in approximately 60 days. Mrs. Sass noted that the presentation included a revised recommended action from what was included in the Committee Action Form, explaining that the amounts were the same; however, they were spelled out more clearly. Mr. Neil stated that the motion he made to table the matter, which he subsequently withdrew, had nothing to do with the proposal, explaining that he thought it was terrific. He indicated that his motion to table the matter had to do with the fact that members were juggling a number of different items, including the possibility of moving to the Levy Court, as well as what members had asked of staff earlier in the meeting in terms of making the Council Chambers accessible. Mr. Neil asked if there would be any cost to the City if the Committee tabled this matter and delayed the response until they have answers. Mrs. Sass advised that according to the City’s RFP process, they had 120 days from the day to close so they would have to have Council’s approval by March 27, 2017. Mrs. Mitchell advised that it would depend on how the bid document was written and the terms of the contract, noting that it was possible that it would have to be rebid after 120 days. Mr. Anderson pointed out that there was a consensus that if meetings were moved during construction time, this would only be temporary; therefore, it would not really affect whether or not the City gets new equipment. He stated that it seemed that this would be a good use of the grants, which would cover it 100%, noting that more would probably be available for any adjustments that become necessary. Mr. Anderson stated that Kent Polytech has a fine program that is looking for things to do and does a high-quality job for very low cost.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 24 Mr. Anderson questioned how easily the equipment could be adjusted or moved around if renovations were made in the chamber, such as raising the floor. Responding, Mr. Kennedy stated that the area that would be impacted would be the running of the lines, noting that changes to anything like the floor, ceilings, or walls would definitely impact whether or not the project can move forward. Mrs. Sass stated that it was mentioned during the site visit that the cost to run the lines would be higher because of how they have to run them under the floor. She suggested that if they elevate the floor there could be a potential cost savings and it would be easier than going under the floor. Mr. Anderson asked if they would have scheduling flexibility with the vendor once the project is awarded. Mrs. Sass advised that they would build the project timeline after the contract is signed and that they would talk to the vendor about flexibility. Mr. Slavin asked if the broadcasting would include closed captioning, which is a component of ADA. Responding, Mrs. Sass and Mr. Kennedy stated that closed captioning would be provided through TelVue at an additional cost. Mr. Slavin asked what the lifespan and replacement cycle was for the equipment being purchased. Mr. Kennedy advised that the hardware components, such as the speakers and amplifiers, could be expected to have ten years of use, especially with the maintenance agreement that is included in the contract. He noted that they will come in on a regular basis and troubleshoot any problems and work with manufacturers and vendors to expedite repairs when necessary. Mr. Kennedy noted that maintenance is an important component that really expands the life of the equipment. Mr. Slavin asked what the lifespan was for the cameras. Mr. Kennedy stated that the Comcast cameras had a long life and the cameras in the bid specifications were Sony’s. Mr. Slavin asked what the “all in” number was for the project because $150,000 gets them the equipment but in ten years they will more than double that in maintenance and operations cost. Responding, Mrs. Sass stated that the future annual cost would be approximately $8,900. Mr. Slavin noted that $8,900 times 10 years would be $89,000 and expressed the need to talk about staffing. He stated that he appreciated the desire to accomplish this with as much free help as possible, which was a wonderful opportunity; however, he noted that someone had to be there to manage the free help. Mrs. Sass explained that this was one of the biggest components of the system. She stated that staff had advised Mr. Kennedy that staff would have to be able to operate the system and the specifications were developed for the type of person who does not do this on a daily basis. Mr. Slavin questioned which staff member does not have enough work now and could take on video production. Responding, Mrs. Sass explained that this would be done at night during the meetings, just as it is now. Mr. Slavin stated that the City would have to get into and staff this line of business, and there is a reliability factor that he was trying to flush out. Mrs. Sass indicated that this would not be done outside the meeting timeframe and would be done as it is now, except the physical component of a truck would be removed and the equipment would be placed in a closet. She stated that the amount of staff would be reduced. Mr. Slavin advised that someone would be a controller who operates the camera and makes sure that everything is working right. Mrs. Sass advised that

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 25 staff would be trained. She stated that Mrs. Traci McDowell, City Clerk, and Ms. Denise Devine, Assistant City Clerk attend the meetings and would not be running the equipment but noted that there was additional staff in the City Clerk’s Office. Mr. Slavin stated that there would be a need to figure out who the staff would be, and there would be some soft cost for staff time, etc. Mrs. Sass advised that there were current savings on operations because Comcast had been budgeted for but was no longer being paid. In response to Mr. Slavin, Mrs. Sass indicated that Comcast was being paid $300 for one (1) employee and $100 for each of the three (3) other employees, for a total of $600 per meeting. Mr. Slavin asked how many years they had paid Comcast. Responding, Mrs. Sass stated that the production had been included in their agreement until Comcast decided to discontinue it, which was when staff started this process. Mr. Slavin asked if the City received some offset from Comcast, noting that they had walked away from that cost. Responding, Mrs. Sass indicated there was absolutely some offset, which was part of a franchise agreement that had not yet been signed. She explained that until it was signed, she did not want to negate what was already negotiated. Mr. Slavin commented that the funding to date, and over the last nine (9) years, was a balance of approximately $170,000. Mrs. Sass advised that the funding for EG Programming was received during the first two (2) years of the nine-year time frame. She indicated that these funds had been held for approximately eight (8) or nine (9) years since staff knew this would eventually be a large project that could be covered by the grant. Mr. Slavin asked if there was a way for this funding to replenish itself. Responding, Mrs. Sass advised that the Verizon franchise agreement is done every 10 years, and this was a part of the first franchise agreement. She noted that anything negotiated at that time would be included in the agreement. Mr. Slavin stated that sometimes when he hears talk about grant money, it is almost like it is not the public’s money but free money, that whatever is wanted can be done with it, and that none of the rules apply. Mr. Slavin advised that he takes a different approach and that their roles as financial stewards do not end simply because the money comes from a non-taxpayer source. He indicated that once the money is ported through the City of Dover and goes into its accounts, the City is responsible for it. Mr. Slavin stated that grants should always be looked at in terms of what out-year costs are associated with the “free money” that comes in. He stated that he had seen instances a number of times, at the City and other places, where there is a free employee who is paid for by the federal government for two (2) years, but the grant agreement is that they are maintained for three (3) years after their funding ends, which is not worth it in some cases. Responding, Mrs. Sass agreed and stated that she thought the City had been good stewards of the grant money, which had been sitting for eight (8) or nine (9) years. She noted that staff knew this situation was coming, it was just a matter of when it would come, and the time presented itself when Mr. Ron Dagley of Comcast opted to retire. Mr. Slavin stated that, as Mr. Neil had alluded, one decision would beget a whole bunch of other decisions.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 26 Mr. Hosfelt stated that he felt that this was something that members needed to do; however, he agreed with some members of Council that it was best to wait to get an estimate on what would be done with the Council Chambers. He indicated that he did not want to wait too long, noting that members could keep putting this off. Mr. Hosfelt thought it was something that constituents would want and stated that it was something that his constituents would like to see. He stated that more people watch the meetings than members realize, and he liked the fact that the Council Committee of the Whole meetings could also be televised, which he thought was important because that is where some of the best discussions are held and it would benefit the community and constituents City-wide to hear those conversations. He indicated that he was in favor of the proposal and appreciated the work and research that went into it but noted it would be sensible to be patient for a couple of months until it is determined how Council Chambers will be redone. Mr. Hare stated that he thought the decision to accept the proposal should be made before the time runs out and the timeline for installing the equipment could be made at another time so that the project would not have to be rebid. Mr. Slavin noted that the estimates being requested were only staff-level estimates at this point. Mr. Neil moved to table this matter until the second meeting in February to hear from the staff working with the Levy Court in terms of what they discover and recommend. The motion was seconded by Mr. Slavin. Mr. Lewis asked what the stipulations of the grant were in regard to time constraints. He explained that usually when a grant is offered, if it is not accepted the grant will go away. Responding, Mrs. Sass explained that the stipulations were not with the grant. In response to Mr. Slavin’s request for clarification regarding whether or not this was a grant, Mrs. Mitchell explained that the money was received from the Verizon franchise when the City first did FIOS and Verizon in Dover approximately 10 years ago. The grant was for $50,000 over four (4) years, for a total of $200,000. Mrs. Mitchell stated that it is the City’s money and it was given to the City with the intention to build its EG channel. In response to Mr. Anderson, Mrs. Mitchell indicated that the funds could only be used for that purpose. Mr. Anderson stated his recollection that the franchise for Verizon would expire in about a year. Responding, Mrs. Sass stated that it would expire in January 2018. Mr. Anderson asked if the money would remain in the account or if it would go away. In response, Mrs. Mitchell stated that the funds were in a reserve and would remain there as long as they were used for that purpose. Mrs. Mitchell noted that some funds had been used for monitors and similar equipment. In response to Mr. Lewis regarding the time frame, Mrs. Sass explained that there is no time frame on the grant, which is listed as a Verizon EG grant; however, franchise renegotiations would be signed some time next year. If members wanted to entertain additional grant funding from Verizon, she did not believe it would be acting in good faith to say that the City has $170,000 of funding remaining and still expect them to give more.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 27 Mr. Slavin stated that, in his opinion, considering what Verizon was getting in the franchise agreement and how much profit they were making in Dover, the City could go in with a strong position with regard to how much money it has in the bank. Mr. Sudler expressed thanks for the presentation and the hard work that went into it. The motion to table this matter until the second meeting in February to hear from the staff working with the Levy Court in terms of what they discover and recommend was unanimously carried. Permission to Recruit - Full-Time Budget Analyst Since September 2011, a majority of the responsibility for preparing the City's Annual Budget has been shifted to various staff members in the Finance Department. The decision to transfer the budget preparation function to the Finance Department, upon the retirement of the former Senior City Administrator, which was located in the City Manager's Office, made it unnecessary to hire additional staff in the City Manager’s Office for budget purposes, reduced duplication of efforts, and centralized the overall budget process. Mr Koenig noted that the budget transfer was memorialized in the Council meeting minutes of March 25, 2013 (Attachment #3). Mr. Koenig advised that the FY 2016 budget included a part-time position in the Finance Department which was intended to assist with the budget duties. This position went unfilled due to the exploration of an Enterprise Resource Planning (ERP) solution. The part-time position was also included in the FY 2017 budget; however, it was removed from the draft budget prior to being presented to Council in order to comply with the request that they stay within the current tax rate for FY 2017. Mr. Koenig advised that, after five (5) years, the Controller/Treasurer desires to transfer a bulk of the duties associated with the budget back to the City Manager's Office. The City Manager agrees with this change; however, he requested the addition of a Budget Analyst to prepare, develop, compile, and administer the annual operating and multi-year capital budgets. Other duties would include regular monitoring of the budget throughout the fiscal year, monitoring various purchasing activities, completing special projects, and supporting the City's strategic planning efforts. The Finance Department will continue to serve a critical role in the budget for such matters as payroll budgeting. Mr. Koenig reviewed the job description developed by the Human Resources Director, Mrs. Kim Hawkins, and noted that the position was been assigned a pay grade of 122 (NB). The salary range is $44,619 - $61,635 (start of range to top of middle point). The estimated benefit costs are $25,012 - $29,460 and the total compensation is valued at $69,628 - $91,091. Mr. Scott Koenig, City Manager, advised that this is an unbudgeted and unfunded position and he estimated that the position could be filled as early as April 2017. He noted that a maximum of three (3) months of salary and benefits, estimated at between $17,407 and $22,773, would be needed for the current fiscal year. Mr. Koenig stated that, if approved, the City Manager would propose to move salary and benefit savings from vacant positions throughout the organization to fund the position in the current fiscal year and then process a budget amendment to move those funds into the City Manager's budget.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 28 Mr. Sudler stated that he thought hiring an Assistant City Manager would have eliminated some of these issues. Mr. Hosfelt stated that he was not sure of the interpretation that Mrs. Donna Mitchell, Controller/Treasurer, was not going to prepare the budget; Mrs. Mitchell was directed by Council that she was not going to do the budget and that it was the responsibility of the City Manager. He stated that was his understanding of this situation and that he did not know how it was conveyed to Mr. Koenig by Mrs. Mitchell. Mr. Koenig advised that it was not conveyed to him by anyone except Mrs. Mitchell and not until late December. Mr. Hosfelt stated that was unfortunate. Responding to Mr. Hosfelt, Mr. Koenig advised that staff members are inputting budgets for FY18 requests and they are doing the best they can to prepare the budget. Mr. Hosfelt asked if, in addition to the Assistant City Manager, Mr. Koenig wanted another person. Mr. Koenig advised that the discussion related to the Assistant City Manager position stemmed from either his 2013 or 2014 evaluation when members of Council expressed concern with the responsiveness to requests being received by the City Manager's office, delayed correspondence, and delayed interactions with people calling in. He noted that the authorization for the Assistant City Manager position did not include responsibilities related to budget preparation because those responsibilities had been formally assigned by City Council to the Finance Department. Mr. Koenig advised that it was not until they started recruiting and were ready to make a selection for the Assistant City Manager position that Mrs. Mitchell indicated that she was interested in transferring the budget responsibilities back to the City Manager's Office. He noted that their discussion was not related to direction from Council, but to the desire of the Finance Department to forego those responsibilities. Mr. Koenig noted that part of the reason for moving the budget to the Finance Department was to consolidate operations because, traditionally, the Finance Department back checked all the numbers associated with the budget development. It was also an effort to work more closely with the Finance Department to eliminate redundant operations and efforts. Mr. Koenig stated that he thought the issue went to the larger context of a discussion that they had a month ago with respect to the true responsibilities of each component of the City government, which he did not have the ability to work out. He thought that transferring the responsibility of the City budget development to the Assistant City Manager was a recipe for disaster because neither that person, nor he, had an accounting background. Mr. Koenig stated that the previous Senior City Administrator, who was located in the City Manager's Office, had a 20 year history with the City with progressively increasing responsibility related to the budget development and all the systems associated with it. Mr. Koenig stated that the budget is a long, complicated, and extensive process. City Council has put a lot of weight and investment in the budget process and he is somewhat frustrated by the fact that those discussions happened and were not conveyed to him, nor was the City Manager asked to weigh in on those discussions. Mr. Koenig advised that the budget is probably the single most important policy document that the City has going forward and, although it is complicated, it does not have to be prepared by a person that is paid six figures. Mr. Koenig stated that the budget can be prepared by an analyst who knows spreadsheets, knows how to pull the budget together, and has the ability to shut their door and work on the budget without interruption. He noted that he does not

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 29 have the ability to focus solely on the budget and; therefore, was asking for the Budget Analyst position. Mr. Koenig advised that the City Manager’s Office was in a terrible position with respect to the budget preparation due to a breakdown of communication. Mr. Hosfelt clarified that the addition of $205,000 for Customer Service positions and at least $69,000 for a budget analyst, for a total of $275,000, was being added to a budget that they had not even started yet and did not know how they were going to fund. Responding to Mr. Anderson, Mr. Koenig advised that, as far back as the early 1990s, the Senior City Administrator (previously Customer Services Director) was responsible for preparation of the budget. He noted that there was coordination between the Customer Services Department, the City Manager's Office, and the department heads and the Controller/Treasurer (previously the Finance Director) was involved in departmental budget discussions. Mr. Anderson stated that, as former Council President Hogan pointed out many times, leaving the budget preparation and the audit functions with the Finance Department eliminates the checks and balances that were originally intended. Responding to Mr. Anderson, Mr, Koenig advised that the audit is done by a third party contractor. He noted that City Council, years ago, made a conscious decision to place the Finance Department under the direction of City Council instead of the City Manager. Mr. Koenig advised that the decisions were are a matter of record. He noted that the budget preparation originally included a part time position in the Finance Department to support the staff members in that department associated with preparing the budget. Mr. Koenig suggested that Mrs. Mitchell testify on staffing. He advised that the budget document is a compilation of a lot of work performed by Mrs. Mitchell and Finance Department staff, including an Administrative Assistant that prepares the final budget for public presentation. Mr. Anderson asked why Mr. Koenig thought that the Budget Analyst needed to be a full-time position in the City Manager’s Office but a part-time position in the Finance Department. Responding, he stated that the Finance Department staff has accounting backgrounds, so it could be more easily absorbed as a part-time position. Responding to Dr. Stewart, Mr. Koenig stated that he was not anticipating inclusion of the part-time person in the budget for the next year. Dr. Stewart advised that, instead of creating a new position, the State evaluates vacant positions for reclassification. She asked if Mr. Koenig had evaluated vacant positions throughout the City for reclassification. Mr. Koenig advised that he had not. Responding to Mr. Cole, Mr. Koenig advised that he could not think of any vacant administrative positions that were not associated with bargaining units that could be reclassified; however, he advised that he would provide an answer when this issue is considered by Council at their next meeting. Responding to Mr. Hare, Mr. Koenig advised that the job description was ready in November and he was only bringing it forward for consideration now because he would prefer not to ask for a new position in the middle of the budget year; however, he stated that he did not feel as though he had a lot of choices.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 30 Mr. Hare commented that he felt that this was a moot issue for the current budget year due to the length of time that it takes to hire people in the City, noting that it would take approximately two (2) or three (3) months before someone is hired. He suggested that the position be considered in the next budget. Mrs. Mitchell advised that she and Mr. Koenig have had discussions about transferring the budget back to the City Manager and reminded members that she sent a memo in November 2015 to Mr. Koenig and copied City Council members requesting that the budget be transferred back to the City Manager's Office. Mrs. Mitchell stated that Mr. Koenig discussed the Budget Analyst position and whether it should be a full-time or part-time position with City Council the previous July. She noted that she had a conversation with Mr. Koenig about moving forward with hiring the Budget Analyst quickly so that they could be trained. Mrs. Mitchell advised that there was an e-mail exchange between she and Mrs. Kim Hawkins, Human Resources Director, dated August 3, 2016, regarding the necessary skill set for a Budget Analyst and they were just now discussing it. Mr. Anderson asked if Mrs. Mitchell believed that the Budget Analyst position was necessary for the efficient compilation of the budget. Responding, she stated that she supported the Assistant City Manager's position because she was under the impression that they were going to be preparing the budget. Mrs. Mitchell noted that it was not until after she talked to Mr. Koenig after he was ready to hire an Assistant City Manager that he indicated that Mr. Kirby Hudson, Assistant City Manager, was not being hired to prepare the budget. Responding to Mr. Sudler, Mrs. Mitchell stated that she thought the e-mail from Mrs. Hawkins requesting information was a result of the conversation that she had with Mr. Koenig about quickly bringing the request for a Budget Analyst forward to City Council Mr. Sudler noted that he sensed a breakdown in communication between Mrs. Mitchell and Mr. Koenig and that the departments may not be working well together. Mr. Anderson moved to recommend approval of staff’s recommendation for authorization to begin the recruitment process for the position of Budget Analyst in the City Manager's office. The motion was seconded by Mr. Neil. Mr. Neil stated that although he thought the position request should have been presented earlier so that person could be on board to prepare the budget, they needed to make sure that they have a budget that they can live with. Mr. Hosfelt stated that he did not see the need for, and would not at this time support, the addition of a Budget Analyst. He noted that the budget has been done without one for at least two (2) years. Mr. Anderson stated that he agreed that the position would not be filled until the following year. Mr. Hare advised that he would not be able to support a full-time position. The motion to recommend approval of staff’s recommendation for authorization to begin the recruitment process for the position of Budget Analyst in the City Manager's office failed with Mr. Anderson and Mr. Neil voting yes.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 24, 2017 PAGE 31 Mr. Slavin congratulated Dr. Courtney Stewart on being named Deputy Secretary of State for the State of Delaware. Dr. Stewart moved for adjournment of the Legislative, Finance, and Administration Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:45 p.m. By unanimous consent, the Council Committee of the Whole meeting was adjourned. Meeting adjourned at 8:45 p.m. Timothy A. Slavin Council President TAS/TM/js/dd/dk/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2017\01-24-2017 CCW Minutes (Revised to correct date of memorandum referenced by DM to November 2015 ).wpd Attachments Attachment #1 - Proposed Resolution No. 2017-01 Proposing the Complete Streets Policy Attachment #2 - Presentation entitled “Evaluation of Request for Proposal - Dover Broadcast & Production Equipment” Attachment #3 - Council Meeting Minutes of March 25, 2013

ATTACHMENT #1 Council Committee of the Whole Meeting of 01/24/2017 City of Dover MAYOR AND COUNCIL 1 PROPOSED COUNCIL RESOLUTION NO. 2017-01 2 A RESOLUTION PROPOSING THE COMPLETE STREETS POLICY 3 WHEREAS, Complete Streets are designed and operated to assure safety and accessibility for all 4 the users of the public right-of-way, and to reduce congestion by providing safe travel choices that encourage 5 non-motorized transportation and transit; and 6 WHEREAS, Complete Streets policies acknowledge the benefits and value for the public health and 7 welfare of reducing vehicle miles traveled and increasing transportation by walking, bicycling, and public 8 transportation; 9 WHEREAS, Complete Streets support economic growth and community stability by providing 10 accessible and efficient connections between home, school, work, recreation and retail destinations by 11 improving the pedestrian and vehicular environments throughout communities; and 12 WHEREAS, Complete Streets enhance safe walking and bicycling options for school-age children, 13 furthering the objectives of the national Safe Routes to School programs and the Centers for Disease Control 14 and Prevention’s Physical Activity Guideline; and 15 WHEREAS, the City of Dover has worked with the Delaware Department of Transportation and 16 the Dover/Kent County Metropolitan Planning Organization to plan for and construct bicycle and pedestrian 17 improvements both within road rights-of-ways and through parks, to help develop an interconnected network 18 for pedestrians and cyclists; and 19 WHEREAS, the City of Dover annually directs resources to improving the sidewalk system through 20 the City’s Capital Improvement Plan, and through provisions of the Zoning Ordinance, Subdivision 21 Regulations, and development review process requires sidewalks, landscaping, and other site design features 22 to provide for safe amenities for bicyclists and pedestrians; and 23 WHEREAS, the City of Dover coordinates closely with the Department of Transportation as the 24 State’s Complete Streets policy is applied to projects within the City of Dover; and 25 WHEREAS, the implementation of code requirements, maintenance of sidewalks, and coordination 26 with the Department of Transportation result in a policy of Complete Streets in the City of Dover; P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

DRAFT PROPOSED COUNCIL RESOLUTION NO. 2017-01 PAGE 2 27 NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Dover, that The 28 City of Dover is committed to implementing the code requirements and policies to ensure a network of 29 Complete Streets in Dover that achieves principles of connectivity; fosters walkable, bikable, and transit- 30 friendly communities; and reduces automobile dependency. 31 ADOPTED: * 32 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2017\DRAFT\RESOLUTION NO. 2017-01 - PROPOSING THE COMPLETE STREETS POLICY\Resolution No. 2017-01 - Complete Streets 33 Policy-Council.wpd 34 35 ROBIN R. CHRISTIANSEN TIMOTHY A. SLAVIN 36 MAYOR COUNCIL PRESIDENT 37 Actions History 38 02/13/2017 - Scheduled for Consideration - City Council 39 01/24/2017 - Introduced - Council Committee of the Whole/Safety Advisory and Transportation Committee P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

ATTACHMENT #2 Council Committee of the Whole Meeting of 01/24/2017 Evaluation of Request for Proposal – Dover Broadcast & Production Equipment RFP# 17-0016CC

Process – How we started For many years Comcast has done an outstanding job providing the recording of the Council meetings to our community. We were informed they no longer had the desire to provide this service so in May of 2016 we started the process. Grant from Verizon Franchise Agreement to be used for the EG Channel (Education and Government) Received $200,000 GRANT over the course of the past 9 years Conditions of grant: Can only be used for EG programming

RFP Process Worked through Procurement Office and Finance Posted November 3rd – closed on the November 28, 2016 Held a mandatory preapproval meeting for Q & A on November 14, 2016 Reviewed proposals on December 6, 2016

What does the proposal include?  4 Mounted Remote Operated cameras inside Council Chambers  New Microphones & Speakers in Chambers, Large Conference Room and Caucus Room  Large viewing monitor (50 inches) for the vestibule/lobby outside of Council Chambers for any overflow from the Council Chambers  Presentation Monitor for Caucus Room  Three new Presentation Monitors for Large Conference Room (replace aging projector)  Media “ Control Room” - converting the closet in the City Hall Conference Room to house the equipment in order to record and broadcast onto our EG Channel

TelVue System Upgrade Current provider for system we utilize for bulletin board and Live broadcast programming of the city council meetings. (Verizon Feed) Provide live and on-demand streaming for web and mobile Provide scheduled rebroadcasts of live recordings Sole Source Provider Cost is $8,740.50

Broadcast System Overview

Breakdown of Costs Visual Sound Total Video Products Equipment $123,308 $110,868 Installation Services $63,968 $41,070 Installation $8,518 $4,856 Materials Warranty, Freight $0 – N.B.O $3,752 – 5 year etc warranty Total $195,794 ($204,351 $151,849 listed in RFP)

Total The total cost of the Project is $164,089.00  Total Video Products - Project Build - $151,849.00  Total Video Products - Annual 24/7 Support, Maintenance and Training – $3,500.00 (1st of Five Years)  TelVue - Upgrade and First Year of Service - $8740.50 Current balance on the reserve account for the grant is approximately $170,124.54 Cost to taxpayer? $0.00 Future Annual Costs $8,900.00  Total Video Products - $3,500.00  TelVue - $5,400.00

How will I see my City Council meeting? If you are a Verizon subscriber you will continue to watch it on channel 20 Comcast channel to be announced as we are still working through our franchise agreement Online at www.cityofdover.com as a live stream and as a stored video to watch at your leisure

Timeline In approximately sixty (60) days the entire project can be completed throughout City Hall training time is included in this Priority is the Council Chambers to get the meetings back on air We will meet with Total Video Products to create a more detailed timeline upon confirmation of contract

Recommended Action  Staff recommends awarding the contract to Total Video Products for the City of Dover Broadcast and Production Equipment RFP#17-0016CC, in the amount of $155,349 (to include the project build out and annual support, maintenance and training in the amount of $151,849 and $3500 respectively) And, authorize the upgrade contract to TelVue, as a sole source provider in the continuation of existing broadcasting services and expansion to streaming services for the amount of $8,740.00 which includes a credit for existing legacy equipment and prepayment options to reduce any future annual costs. The total of both actions is $164,089.50.

Questions?

ATTACHMENT #3 Council Committee of the Whole Meeting of 01/24/2017 REGULAR COUNCIL MEETING The Regular Council Meeting was held on March 25, 2013 at 7:30 p.m. with Council President Leary presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Bonar, Mr. Hare, and Mr. Hutchison. Mrs. Williams was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief West, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Anderson requested that Item #5A - Legislative, Finance, and Administration Committee Report - March 11, 2013 - Permanent Assignment of Duties Associated with Interim Managerial Plan and Organizational Changes be removed from the Consent Agenda. Mr. Bonar moved for approval of the consent agenda as amended, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - MARCH 11, 2013 The Legislative, Finance, and Administration Committee met on March 11, 2013 with Chairman Lynn presiding. Permanent Assignment of Duties Associated with Interim Managerial Plan and Organizational Changes Mr. Scott Koenig, City Manager, reminded members that in December of 2011, he requested and implemented a number of organizational changes related to several staff vacancies and the changing needs of the City’s organization. He noted that since that time, a number of staff positions had been filled while others had been vacated through resignation or retirement. Mr. Koenig reviewed and requested support of permanent changes to staff assignments, salary and organizational structure, as follows: Public Works Under the original Interim Plan, Ms. Sharon Duca, P.E. was elevated to the position of Interim Public Works Director. Since that time, Ms. Duca has been offered and accepted the position of Public Works Director. One of her tasks has been to review the organizational structure of the reformed Public Works Department. In June 2012, the Public Utilities Operations/Construction Manager resigned from his position. Instead of filling this position, which supervised the City’s construction crew in addition to other duties, the staff members that formerly reported to the position were placed under the supervision of the Water/Wastewater Maintenance Supervisor, Mr. Ralph McDougall. Originally, their assignments were related mostly to general maintenance items. In February 2013, the construction crew aspect of their duties was re-activated to begin construction of a new water line to support the Garrison Farm Development. New projects will continue to be assigned to this crew under the supervision of Mr. McDougall. Since the construction crew was not formerly the responsibility of the Water/Wastewater Maintenance Supervisor, the

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 2 Director of Public Works had requested a review of the position to ensure internal equity in pay with respect to other positions given the new duties. The Water/Wastewater Maintenance Supervisor position is a Labor Grade 122. Human Resources completed an internal review of this position related to other positions within the Department of Public Works. They also reviewed the salary range with respect to a similar position at Kent County. Based upon this review, staff recommended that the salary for this position be increased from $54,576 to $61,000. This is an increase of $6,424 or 11.77%. The effective date of this salary change should be retroactive to February 1, 2013. Mr. Koenig advised members that currently, there is still one (1) remaining position in the Department of Public Works that is receiving a managerial bonus related to the Interim Plan from December 2011. Due to recent retirements, a formal recommendation will be forthcoming in the next several months regarding this position and others within the department. Information Technology Mr. Koenig advised members that upon his appointment as Interim City Manager, he was informed of the capacity that Mr. Andy Siegel was serving in the Information Technology Department. In August 2010, Mr. Siegel was temporarily upgraded to the position of Interim Information Technology Director by the former City Manager. His salary was placed at the entry level value of $76,314 for the grade of the Director’s position. Earlier this year, Mr. Koenig decided to offer Mr. Siegel the position of Information Technology Director, thus removing the interim label; however, no adjustment to his salary was made. Upon review of the circumstances, he was made aware that he had made no consideration for the roughly 2.5 years that Mr. Siegel served as the Interim Director. If Mr. Siegel had been credited with 2.5 years of experience in the salary offer for the Director’s position, the salary offer would have been $82,059; therefore, he recommended that his salary be increased from $76,314 to $82,059, an increase of $5,745 or 7.53%. He felt that the recommended salary should be retroactive to the date of promotion to the Director’s position. Finance Since becoming the City Manager, Mr. Koenig advised members that a large bulk of the responsibility of preparing the City’s Annual Budget had been shifted to the staff in the Finance Department. This was an effort to reduce duplication of effort and centralize budgeting efforts. With the retirement of the former Senior City Administrator in the City Manager’s office, it would have been necessary to hire additional staff to assist with the budget preparation and management. The transfer of the budget preparation function to the Finance Department has made it unnecessary to hire additional staff in the City Manager’s office. The Controller personally assumed much of the budget functions in prior years and opted to not accept compensation for these additional duties. Instead, the Controller offered a portion of the proposed managerial bonus to the Financial Reporting and Accounting Manager (Labor Grade 125), Mrs. Tracey Lisiecki, in the amount of $175 per month. This was done on a temporary basis and the bonus ceased in October 2012. The Human Resources Director has reviewed the position based on internal equity within the organization. Staff recommended the salary for this position be increased from $68,835.24 to $71,600. This is an increase of $2,764.76 or 4.01%.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 3 Planning In 2011 as part of the Interim Plan, the Director of Planning and Community Development, Mrs. Ann Marie Townshend, accepted the managerial responsibilities for the following divisions: Life Safety, Building Inspections, and Economic Development. These areas represented ten (10) positions and were in addition to her regular permanent responsibilities for Planning, Community Development and Code Enforcement. A managerial bonus of $350 per month was implemented to compensate Mrs. Townshend for these additional responsibilities. Her current salary ($91,775) plus the monthly managerial bonus ($350) equates to annual compensation of $95,975. In June of 2012, the Dover City Council voted to assign the oversight of the Economic Development Office and its three (3) employees to the Mayor. Also in June of 2012, Mr. Zachary Carter elected to retire from the City. Mr. Carter served as the Director of Parks and Recreation. Upon Mr. Carter’s retirement, the Library function became a direct report to the City Manager. In addition, discussions between the City Manager and Mrs. Townshend resulted in the temporary assignment of managerial oversight for the Parks and Recreation staff to Mrs. Townshend. Mrs. Townshend has been serving as the Department Head for the Parks and Recreation function since July 1, 2012. Mr. Koenig provided a summary of the Parks and Recreation functions. Mr. Koenig advised members that the assignment of these duties to Mrs. Townshend has allowed the City to eliminate the Parks and Recreation Director position from the budget. This amounts to an annual salary savings of roughly $81,000 per year. The City also has realized a saving in benefit load over and above the $81,000 in annual salary. Mrs. Townshend has requested consideration of the following annual salary: Current Salary ($91,775) + Current Managerial Bonus ($4,200) + Parks and Recreation Function ($11,340) = $107,315. Based on a business case review, the salary request of $11,340 to continue the managerial oversight of the Parks and Recreation Division is the lowest cost option. The City cannot hire managerial staff for less than $11,340 in salary. In viewing the current organizational structure of the City, the Parks and Recreation function cannot be easily assigned to another manager and the facts support that the assignment to the Director of Planning and Community Development has been a benefit to the City. Since the Director of Planning and Community Development is a Council-appointed position, the City Council must endorse the transfer of the managerial responsibilities as well as the proposed salary. The total increase from $91,775 to $107,315 is $15,540 or 16.93%. Currently, Mrs. Townshend’s position is the sixth highest paid position in the City. If the request is approved, the position will become the fourth highest paid position in the City. Summary As a follow up to the December 2011 Interim Managerial Plan which saved the City an estimated $215,000 in annual salary, Mr. Koenig requested salary increases for those positions served by specific members of City staff who have taken on additional duties or permanent assignments since the Interim Managerial Plan was placed into action, as follows:

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 4 Percent Position Current Adjusted Difference Increase Water/Wastewater Supervisor $54,576 $ 61,000 $ 6,424 11.77 Information Technology Director $76,314 $ 82,059 $ 5,745 7.53 Fin. Reporting & Acct. Manager $68,835 $ 71,600 $ 2,765 4.01 Director of Planning & Insp. $91,775 $107,315 $15,340 16.93 Mr. Koenig indicated that the salary increases total $30,274. Total budgetary impact would be salary plus 40% load, which is roughly $42,383.60. Funding for these increases would need to be covered by unused salary in the current year and would need to be budgeted for in FY-2014. Mrs. Ann Marie Townshend, Director of Planning and Community Development, read the following statement into the record: “Thank you for the opportunity to explain my compensation proposal. The details of the proposal are in the packet, so I will not go over each and every detail, but I would like to highlight and clarify a few items. • Throughout my seven years with the City of Dover, I have been a devoted employee and have always worked hard to make sure that my efforts and those of my staff are in the best interest of the City. This is my home too, and I am firmly committed to making Dover a great place to live and work. • As outlined in the proposal, there have been added responsibilities to my position over the years that I have enthusiastically accepted, including the addition of economic development responsibilities in 2008, and again in 2011; and the management of the City's Municipal Storm Sewer Permit and reversing the City's non-compliance with the permit. • In December 2011, I was officially assigned oversight of Building Inspections, Licensing and Permitting, and Fire Marshal's Office and compensated with a $350/month bonus, total of $4,200 annually. I had been providing oversight for these areas without added compensation since Mr. Koenig was appointed interim City Manager in June 2011. • In July 2012, I gladly accepted oversight of the Recreation Division following Zach Carter's retirement. I indicated that I did not believe it necessary to delay the responsibilities until compensation could be worked out because I was well aware of the City's fiscal challenges, and I wanted to get a sense of what the demands of the new responsibilities would be. • For the last eight months, I have managed the Recreation Division, working closely with staff to evaluate the business operations, to reverse the declining revenues and to improve our programming – as stated at a recent seminar I attended, to make better best. We have had great success.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 5 N We have restructured the City's summer camp program so that it will make money instead of lose money – while making the program better for meeting the needs of working families by adding extended day camp. Our prices are still far less than many other camps, but we will make money instead of lose money on the program. N We have improved our outreach with the schools regarding our programming and seen an increase in participation. N We have adjusted our field rental fee schedule. N I have given staff the support needed to try new ideas and see if they work, including offering birthday party packages at the Pitts Center, and improving partnerships with other sports and recreation providers in the region. • All the while, I have continued working with the business community to modernize and simplify our zoning ordinance; continued our tough approach to code enforcement and addressing vacant and dangerous buildings; worked with the Police Department to develop our proposed Safe Communities program; worked with the Capital School District and DelDOT to address safe pedestrian access to the new High School; worked closely with Planning and Inspection staff to ensure that our business operation remains strong and improved it in a number of areas; and taken on many other projects and issues. • The City does not have to hire a Parks and Recreation Director, which is a savings of a minimum of $72,000 per year plus associated benefits. And our Recreation programs are thriving. • For me personally, this has meant more hours put in to get the job done, including many evenings and weekends. • What is the value of this to the City? The savings of eliminating the department head position (nearly $100,000 when benefits are factored in) combined with the business improvements we are implementing. • My request is for $11,340 annual salary for the Recreation function and $4,200 annual salary (my existing bonus amount) for the oversight of Licensing and Permitting, Fire Marshal's Office, and Building Inspection, for total of $15,540. And yes, technically speaking it is a 16.9% salary increase, but if the bonus is factored in, the increase is 11.8% over my current compensation.” Responding to Mr. Shevock, Mr. Koenig stated that the salaries for the vacated positions were eliminated from the FY2013 Budget; therefore, there was no unused salary for the Senior City Administrator or the Parks and Recreation Director. In response to Mr. Hare regarding salary comparisons for the positions, Mr. Koenig stated that the Water/Wastewater Supervisor position was compared to the City of Dover Water Production Supervisor, who is paid slightly higher but the technical requirements differ. He indicated that Kent

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 6 County salary ranges were reviewed and were similar to the salary increases that staff recommended. In regard to the IT Director position, he explained that when the employee was assigned to the Interim IT Director position, he was paid the minimum amount; however, if the City had actually recruited to fill the IT Director’s position and the employee had been selected within the four (4) to six (6) months, the salary would have been appropriate. He explained that there was a 2½ year lapse between the time the employee began serving as the Interim IT Director and when he was actually offered the permanent Director’s position. As a result, this employee acquired 2½ years experience serving as a Director that he was not credited for in the salary calculation. He further explained that if a person had been selected from outside the City’s employment to fill the position and that individual had 2½ years of experience serving as an IT Director, the City would credit the individual for this experience as a Director in developing their salary. Referring to the IT Director, Mr. Hare suggested that the employee be provided a one-time bonus ($5,500-$6,000), noting that his salary was considerably less than $76,000 2½ years ago, and he questioned if his salary would have been set at the higher level if this individual had been selected at that time. Responding, Mr. Koenig stated that in every other instance when an employee is promoted, their years of experience are considered and salaries are offered accordingly. In the case of the IT Director, this did not occur and the recommendation would correct this error. The Committee recommended approval of staff’s recommendation for the permanent assignment of duties as outlined by the City Manager. During the Council meeting, Mr. Hare reiterated his feeling that action regarding this matter should be deferred until the City’s budget was approved and that any increase in compensation should be accomplished through some form of a bonus system until that time. Mr. Lynn moved for approval of the Committee’s recommendation, seconded by Mr. Anderson. Mr. Anderson indicated that he concurred with Mr. Hare and, therefore, would not support the Committee’s recommendation. Mr. Bonar advised members of his concurrence in this regard as well. The motion to approve the Committee’s recommendation for the permanent assignment of duties as outlined by the City Manager failed by a roll call vote of five (5) no (Anderson, Dixon, Perza, Bonar, and Hare), three (3) yes (Lynn, Hutchison, and Leary), and one (1) absent (Williams). Mr. Lynn suggested that the recommendations of the City Manager be considered individually. Mr. Anderson moved to reconsider the recommendations of the City Manager individually, seconded by Mr. Perza and carried by a roll call vote of five (5) yes (Anderson, Lynn, Perza, Hutchison, and Leary), three (3) no (Dixon, Bonar, and Hare), and one (1) absent (Williams). In response to Mr. Perza, Mr. Koenig stated that of the four (4) positions identified in the recommendation, only (1) was currently receiving a bonus. He stated that, under the proposal, all four (4) salaries would be adjusted and there would be no more bonus payments. He explained that

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 7 the only bonus paid was to the Planning Director, as a result of her taking on an additional division on December 11, 2012. Responding to Mr. Hare, Mr. Koenig explained that the proposal was being recommended since it had been demonstrated that the total amount of funding for salaries that would be cut from the budget for these positions would exceed $300,000, plus the overhead load. In addition, it was his feeling that this proposal would resolve a fairness and equity issue that he would prefer to resolve now rather than later during the budget consideration. Responding to Council President Leary, Mr. Koenig confirmed that 345 full-time employees were proposed for the next fiscal year, compared to an estimated 370 five (5) years ago. He indicated that this recommendation would reduce the employee head count as well as salary and benefit costs. Council President Leary reminded members that one (1) of the positions was formerly occupied by an individual who retired at a salary level of approximately $80,000 plus benefits, and that the individual who assumed those duties had realigned contracts, found internal cost savings, and would be provided an increase of approximately $1,000 per month. Council President Leary noted that the savings from contract re-negotiations and the Human Resources issues more than exceeded the proposed increase in salary over a one (1) year period. As a result, he felt that if the proposal were approved, the City would be ahead $80,000. Concurring, Mr. Lynn stated that his support was not offered in an effort to rush to spend money but rather to realize a bargain. He also noted that, as mentioned in the material provided, there were some exemplary issues of employee selflessness. As an example, he stated that there were instances of department heads being given an opportunity for extra earnings and declining in order to protect other employees, and others who had assumed additional department head responsibilities. He reiterated that there was an equity and fairness issue and cautioned members that the City could not afford to lose talent, which had recently occurred in the Electric Department. Mr. Perza explained that the City sets salaries based on what the City can afford to pay and if an employee were to leave the City’s employment, several individuals would be in line to fill the position. Although it was not the City’s desire to lose an employee and this would not be the intent if salary increases were not provided, he stated that the City must live within the financial reality of the current economy. After further discussions with the City Manager, he agreed that it would be beneficial for the City to approve staff’s recommendation since it would save the City additional funds in the near future, explaining his preference would be to consolidate the positions rather than hire additional people at this time. Mr. Perza moved for approval of the Committee’s recommendation, rather than voting on each recommendation individually, as a result of the additional information provided by the City Manager. The motion was seconded by Mr. Bonar and carried by a roll call vote of five (5) yes (Lynn, Perza, Bonar, Hutchison, and Leary), three (3) no (Anderson, Dixon, and Hare), and one (1) absent (Williams).

Monthly Report December 2016 Office of City Assessor

Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Dec. 2015/2016 the Month of Dec. 2015/2016 40 $381 40 33 34 $400 Thousands 30 21 18 19 20 11 $200 $100 4 $51 $26 $24 $13 10 2 1 2015 $26 $3 2015 0 $0 2016 2016 First Time Buyer for the Month Dec. 2015/2016 Realty of Dec. 2015/2016 Property Sales in Dollars 40 Received Prior to Recording 40 $25 $30 Res. Non‐First Millions 30 21 $20 18 19 Time Buyers $3$7 $3 $3 $1 $0 $1 20 $10 2015 Res. First Time $0 10 Buyers 2016 0 2015 2016 Major Updates Oct‐16 Nov‐16 Dec‐16 Assessment Change $5,817,300 $1,356,700 $2,237,200 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 35 $5,556,400 $6,377,747 0.87 1.02 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office ‐ Preparing properties for Sheriff Sale

JAN 23, 2017 CITY OF DOVER PAGE: 1 09:29 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.12-04-40.00 8 R10 25 REPRESENTATIVE LN 13 2016 2 2255 B- AV 187,700 07-DEC-16 174,999 1.07 ED05-067.12-04-41.00 8 R10 27 REPRESENTATIVE LN 13 2016 2 2783 B- AV 208,400 06-DEC-16 215,425 .97 ED05-067.15-05-05.00 10 R10 810 WOODCREST TRN 1 13 1983 2 1242 C AV 114,400 29-DEC-16 130,000 .88 ED05-067.16-01-12.00 10 R10 727 PEAR ST 1 5 1962 2 1776 C+ AV 149,000 22-DEC-16 180,000 .83 ED05-067.17-01-33.00 3 R10 59 S TURNBERRY DR 1 13 1978 2 1816 B- AV 136,700 29-DEC-16 170,000 .80 ED05-067.17-03-34.00 3 R10 105 HAZELTINE RD 1 5 1997 2 2954 A- AV 281,300 15-DEC-16 300,000 .94 ED05-067.19-03-15.00 17 R10 729 BICENTENNIAL BLVD 1 3 1987 1 2027 B- AV 186,500 05-DEC-16 228,000 .82 ED05-067.19-03-46.00 17 R10 25 PATRIOT DR 1 5 1990 2 2353 B AV 214,500 26-DEC-16 207,000 1.04 ED05-067.19-04-24.00 17 R10 65 EIGER CT 14 2016 1 1800 B+ AV 209,400 09-DEC-16 241,053 .87 ED05-067.20-02-25.00 10 R10 521 FAIRVIEW AVE 1 3 1948 1 1165 C AV 145,400 05-DEC-16 148,000 .98 ED05-068.17-02-47.00 8 R10 218 N STATE ST 1 1 1900 2 2092 B+ AV 150,700 15-DEC-16 235,000 .64 ED05-068.18-02-68.00 7 R10 102 N HALSEY RD 1 14 1952 1 1064 C AV 99,100 28-DEC-16 118,000 .84 ED05-068.18-03-39.00 7 R10 134 MITSCHER RD 1 14 1968 1 1024 C AV 84,400 28-DEC-16 134,000 .63 ED05-068.19-02-29.00 6 R10 121 TEAK CT 1 8 1998 2 1596 C AV 137,900 30-DEC-16 149,700 .92 ED05-068.19-06-01.00 6 R10 723 MARTA DR 1 2016 2 1920 B- AV 189,600 15-DEC-16 234,010 .81 ED05-076.04-06-23.00 2 R10 501 ANN MOORE ST 1 13 2012 2 1760 C+ AV 169,700 22-DEC-16 188,000 .90 ED05-076.05-02-42.00 14 R10 183 STONEY DR 1 14 1987 1 1444 C AV 140,100 15-DEC-16 172,500 .81 ED05-076.06-02-59.00 2 R10 303 COLD SPRING PL 1 13 1986 2 1120 C- AV 82,300 13-DEC-16 75,000 1.10 ED05-076.06-06-49.00 2 R10 155 HAMPTON DR 1 13 1984 2 1200 C- AV 84,400 14-DEC-16 71,100 1.19 ED05-076.06-07-14.00 17 R10 1211 WOODROW CT 1 5 1989 2 1801 C AV 154,400 29-DEC-16 205,000 .75 ED05-076.07-01-06.01 2 R10 1180 MADISON CT 1 13 1978 2 1332 C- AV 97,600 29-DEC-16 90,000 1.08 ED05-076.10-03-23.00 16 R10 1438 WOODMILL DR 1 8 1990 2 1453 C+ AV 130,900 16-DEC-16 165,000 .79 ED05-076.11-02-13.00 16 R10 1153 WOODSTOCK CT 1 5 1979 2 1232 C AV 128,100 05-DEC-16 152,500 .84 ED05-076.11-02-19.00 16 R10 1140 FORREST AVE 1 5 1977 2 1931 C AV 139,700 02-DEC-16 169,900 .82 ED05-076.20-03-31.01 12 R10 1134 WESTVIEW TER 1 5 1984 2 2604 B AV 226,400 08-DEC-16 262,000 .86 ED05-077.06-01-84.00 8 R10 235 BAYARD AVE 1 3 1950 1 1299 C+ FR 132,400 27-DEC-16 105,000 1.26 ED05-077.07-06-27.00 6 R10 12 CALDWELL CT 1 2016 2 1920 B- AV 189,700 29-DEC-16 232,000 .82 ED05-077.07-06-47.00 6 R10 710 MARTA DR 1 2016 2 1920 B- AV 191,200 21-DEC-16 230,000 .83 ED05-077.07-06-49.00 6 R10 706 MARTA DR 1 2016 2 1920 B- AV 190,900 20-DEC-16 239,000 .80 ED05-077.07-06-50.00 6 R10 704 MARTA DR 1 2016 2 1680 B- AV 188,000 30-DEC-16 228,955 .82 ED05-077.07-06-95.00 6 R10 207 NOB HILL RD 1 2016 2 1920 B- AV 190,800 27-DEC-16 234,105 .82 ED05-077.11-03-17.00 6 R10 310 REGENT ST 1 5 2003 2 1647 C AV 155,800 15-DEC-16 187,500 .83 ED05-085.06-01-45.00 11 R10 207 CANAL ST 1 5 2005 2 2148 B AV 237,700 23-DEC-16 225,000 1.06

JAN 23, 2017 CITY OF DOVER PAGE: 2 09:29 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-087.06-01-30.00 4 R10 2054 HORSEPOND RD 1 14 1952 1 1328 C FR 90,900 30-DEC-16 125,000 .73 LC05-068.10-01-59.00 13 R10 349 WEST WIND DR 1 8 1996 2 1739 C+ AV 140,400 16-DEC-16 155,000 .91

CITY MANAGER’S MONTHLY REPORT DECEMBER 2016

Payment Agreements / Extensions 700 600 500 Axis Title 400 300 200 100 0 Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Nov- Dec- Jul-16 15 16 16 16 16 16 16 16 16 16 16 16 Series1 430 326 228 76 111 127 122 402 587 549 467 565 467 Work Orders Processed 2,500 2,000 1,500 1,000 500 0 DEC-15 JAN-16 FEB-16 MAR-16 APR-16 MAY-16 JUN-16 JUL-16 AUG-16 SEP-16 OCT-16 NOV-16 DEC-16 Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Nov- Dec- Jul-16 15 16 16 16 16 16 16 16 16 16 16 16 Series1 1,717 1,536 1,694 1,659 1,507 1,646 2,002 1,539 2,423 1,939 1,643 1,615 1,643 CUSTOMER PAYMENT USAGE 80,000 60,000 Axis Title 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box 2017 YTD 15,041 27,330 95,758 1,014 11,301 2016 YTD 14,282 32,189 92,692 979 11,196

Customer Payments Made Through Bank Draft for 2016 480,391.62 374,575.25 389,971.29 327,013.78 317,148.01 289,793.16 302,860.98 276,553.60 263,957.73 259,092.91 247,351.87 253,729.28 January February March April May June July August September October November December Series1 247,351.87 276,553.60 327,013.78 253,729.28 289,793.16 263,957.73 317,148.01 480,391.62 374,575.25 389,971.29 302,860.98 259,092.91 Total Accounts Bank Drafted for 2016 2,309 1,954 1,982 1,812 1,831 1,886 1,751 1,775 1,770 1,605 1,636 1,602 January February March April May June July August September October November December Series1 1,605 1,751 1,954 1,636 1,982 1,775 1,812 2,309 1,602 1,831 1,886 1,770

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number Customers Month outages customers Apr 15 51,470 Gained Apr 15 90.95 May 15 61,012 Apr 15 10 207 Apr 15 6 May 15 135.8 June 15 68,704 May 15 1 347 May 15 12 June 15 155.6 July 15 76,060 June 15 11 1385 June 15 6 July 15 158.5 Aug 15 74,133 July 15 9 405 July 15 14 Aug 15 148.0 Sept 15 66,383 Aug 15 6 122 Aug 15 9 Sept 15 148.0 Oct 15 55,011 Sept 15 9 334 Sept 15 5 Oct 15 101.3 Nov 15 53,746 Oct 15 1 1 Oct 15 9 Nov 15 95.5 Dec 15 56,155 Nov 15 5 2629 Nov 15 61 Dec 15 94.64 Jan 16 62,563 Dec 15 2 17 Dec 15 20 Jan 16 116.96 Feb 16 57,888 Jan 16 5 245 Jan 16 21 Feb 16 110.15 Mar 16 55,967 Feb 16 2 106 Feb 16 14 Mar 16 98.93 Apr 16 53,202 Mar 16 7 353 Mar 16 16 Apr 16 100.37 Apr 16 5 672 Apr 16 29 May 16 128.16 May 16 56,586 May 16 2 206 May 16 13 June 16 133.59 June 16 65,414 June 16 14 601 June 16 53 July 16 165.92 July 16 80,114 July 16 9 307 July 16 13 Aug 16 162.61 Aug 16 83,086 Aug 16 9 214 Aug 16 13 Sept 16 159.99 Sept 16 67,117 Sept 16 7 915 Sept 16 35 Oct 16 116.94 Oct 16 57,707 Oct 16 8 224 Oct 16 27 Nov 16 98.27 Nov 16 54,812 Nov 16 6 4293 Nov 16 41 Dec 16 60,179 Dec 16 5 207 Dec 16 37 Dec 16 101.04 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 17 YTD FY 16 FY 15 34.4 26.01 48.45 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 2 17 40 Minutes 33 Minutes PROGRAM UPDATES DEC 17 DEC 16 FY17 YTD Tree Trimming 221 287 4829 Number of Oil Releases 0 0 8 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 37 20 430

HUMAN RESOURCES December 2016 Category Dec Jan Feb March April May June July August Sept Oct Nov Dec Total 15 16 16 16 16 16 16 16 16 16 16 16 16 Caucasian* 298 297 296 299 301 302 301 297 294 296 301 302 300 n/a Minorities* 67 66 67 68 67 70 70 70 69 71 72 72 71 n/a Hired 3 0 2 9 3 3 3 3 0 5 9 3 1 44 Terminated/Resigned/ 5 2 2 5 2 0 4 8 4 1 1 2 4 40 Retired/Other Transferred/Promoted 1 1 1 1 4 0 1 2 2 2 0 0 2 17 Jobs Posted 3 3 2 5 10 2 3 5 7 3 3 1 7 54 Workers Comp. 1 3 0 1 4 2 0 3 3 3 6 3 0 29 Injuries Workers Comp. 10 0 166 144 73 0 32 271 340 171 254 319 342 2122 Hours Insurance Claims 1 5 4 5 1 4 2 0 3 3 2 4 7 41 346 Full-time Employees: Part-time Employees: 25 (*3 Pitts Center, 1 Recreation, 12 Library, 1 Customer Service, 1 Central Services, 7 Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Customer Service Clerk I (Cashier, full-time) Position Terminated/Resigned/Retired: Library Clerk I (part-time); LAN Analyst; Police Cadets (part-time); Public Works Inspector Positions Transferred/Promoted: Account Clerk III to Customer Service Director; Customer Service Clerk II to Field Service Representative II Positions Posted: (2) Passport Clerks (part-time); Library Assistant (part-time); Building Craftsperson (Police Department); Customer Service Clerk II (Collections, full-time); (2) Police Cadet (part-time); Laborer II (Grounds, Public Works); Engineering Fieldman I (Electric Department) Recruitment Information (Positions closed in December) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Unknown In Out Islander Indian/Alaskan Dover Dover Native Public Works 6 2 4 - 2 2 1 - - 1 2 4 Inspector Library Assistant 33 23 6 4 5 24 1 - - 3 13 20 (part-time) Building Craftsperson 8 2 6 - 3 4 - - - 1 4 4 (Police Department) Passport Clerk 64 40 13 11 19 25 2 1 1 16 38 26 (part-time) Customer Service II 0 - - - - - - - - - - - (Collections- In House) Open or Currently Recruiting* Open or Currently Dec Jan Feb March April May June July August Sept Oct Nov Dec Recruiting 15 16 16 16 16 16 16 16 16 16 16 16 16 By Department Electric 3 3 4 5 5 5 3 4 4 3 3 4 4 Public Works 12 13 14 12 10 10 12 11 13 11 5 6 6 Police 2 2 2 4 4 1 2 2 3 2 1 1.5 3 All Other 10 12 10.5 8 7 7 8 9.5 10 9 9 14 13.5 Departments Totals 27 30 30.5 29 26 23 25 26.5 29 25 18 25.5 26.5 *Not used for Budgeting Purposes  The following has been updated to reflected the Fiscal 2016-17 Budget Electric: Transmission and Distribution Coordinator, Engineering Fieldman I, Electrical Engineer I, Lineman 2nd class Public Works: Utility Maintenance Mechanic I; Lead Laborer (Grounds); Laborer II (Grounds); Water/Wastewater Maintenance Supervisor, Public Works Operations Manager, Public Works Inspector Police: Building Maintenance Craftsperson, (2) Cadet; LAN Analyst (Police Department) All Other Departments: Customer Service Clerk, (Collections); (3) Customer Service Clerk I (Customer Service); (1)Customer Service Clerk I (Cashiers); (1) Field Service Representative I (Customer Service-Meter Reading), AS/400 (Information Technology), Fire Dispatcher (Station II), Inspector I/II (Fire Marshal), Residential Assessment Technician (Tax Office), Administrative Assistant (Information Technology, part-time), Customer Service Clerk I (part-time); (2) Passport Clerk (Library, part-time); Library Clerk (part-time); Billing Supervisor (Customer Service)

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 Total Turnover % 5.57 6.75 11.00 10.91 6.02 11.77 8.68 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 2012 Healthcare cost sharing implemented 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development Average Employees 2010 2011 2012* 2013* 2014 2015 2016 Total Number of Employees 21 25 38 37 21 42 32 Separating from Service Average Number of Full-time 362 356 333 325 331 333 340 Employees Average Number of Part-time 16 15 12 14 18 24 28 Employees * Healthcare cost sharing implemented Workers' Compensation Cost By Department for CY 2016 Admin/CMO 1 Customer Service 21 Facilities 8 Grounds 57 Department Inspections, Public Works 22 Life Safety 18 Planning and Inspections 3 Police 145 Power Plant 89 Sanitation 8 Water 61 Total Cost (In thousands) Total $433,000

INFORMATION TECHNOLOGIES Service Requests Resolved 100 88 80 71 74 66 63 62 56 58 55 60 52 49 44 42 40 20 0 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Programming Requests Completed 40 30 29 30 27 22 23 22 24 18 17 18 16 20 14 13 10 0 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Page Views - City of Dover Web Page 45,000 40,000 35,000 Pages Viewed 30,000 25,000 40,773 34,436 34,652 36,155 31,824 20,000 30,073 27,473 30,300 26,071 24,670 23,712 15,000 17,766 16,020 10,000 5,000 0 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Noteworty: Continuing work with Invoice Cloud Lost ability to receive external phone calls. Worked with Verizon to repair failed component.

October 2016 Monthly Report Highlighted Special Events & Attendance: "In Harmony..." Concert 65 Star Wars Reads Day 115 Halloween Mini-Con 150 Total Items Checed Out: 31,596 Programs: Offered Attended E-books: 2,301 Adult 40 926 New Library Cards: 341 Teens 38 479 Children 59 1015 Library Card Holders: 41,467 Job Center 32 388 Service Area Population: 59,354 Library Visitors: 23,691 Meeting Rooms Usage: 1,373 Computer Users: 4,509 Wireless Users: 1,785 Items Loaned to/Received from Other Libraries: 6,779

November 2016 Monthly Report Highlighted Special Events & Attendance: "In Harmony..." Concert 85 International Games Day 86 Artist Showcase 75 Total Items Checed Out: 29,611 Programs: Offered Attended E-books: 2,147 Adult 53 625 New Library Cards: 281 Teens 32 341 Children 56 801 Library Card Holders: Job Center 26 165 Service Area Population: 59,354 Library Visitors: 22,989 Meeting Rooms Usage: 1,255 Computer Users: 3,775 Wireless Users: 1,699 Items Loaned to/Received from Other Libraries: 5,756

December 2016 Monthly Report Highlighted Special Events & Attendance: "In Harmony..." Concert 55 Winter Mini-Con 135 Family Storytimes 152 Total Items Checed Out: 27,874 Programs: Offered Attended E-books: 2,288 Adult 53 390 New Library Cards: 214 Teens 29 348 Children 31 484 Library Card Holders: Job Center 24 125 Service Area Population: 59,354 Library Visitors: 22,782 Meeting Rooms Usage: 1,038 Computer Users: 3,824 Wireless Users: 1,590 Items Loaned to/Received from Other Libraries: 6,187

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities- Dover Campus Clearview Meadows Eden Hill Medical Center Eden Hill Reed Street Apartments Nottingham Meadows Leander Lakes Senators Lakes Eden Hill Commercial Center Garrison Oak Technical Park Islamic Society of Central Delaware Tall Pines Dover Behavioral Health Systems Phase II Sanitation DECEMBER 16 FYTD 17 DECEMBER 15 FYTD 16 Trips to DSWA Sandtown Landfill 175 1,034 179 1,054 Total Tonnage to DSWA 910.55 5,964.86 1,072.73 6,010.85 90-Gallon Containers Delivered 79 355 31 397 300-Gallon Containers Delivered 0 0 0 0 Total Man Hours-containers Delivered 40 138 10 107

CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED December 2016 20,467 9,312 265,940 12.99 Streets DECEMBER 16 FYTD 17 DECEMBER 15 FYTD 16 Signed Installed 10 56 0 31 Signs Repaired 4 39 3 42 Curbs Painted Yellow (feet) 120 3,296 0 1,281 New Post Installed 3 36 6 48 Storm Catch Basins Repaired 0 9 0 9 Storm Catch Basin Repairing (Hrs.) 0 13.5 0 38 Storm Catch Basins Cleaned 2 23 0 256 Storm Catch Basins Cleaning (Hrs.) 8 54 0 42 Hot Mix Patching (Tons) 2 2 0 0 Hot Mix Patching (Hrs.) 0 0 0 0 Cold Mix Patching Hrs.) 9 65.25 14 33 Concrete Work (Hrs) 0 22 0 40 Concrete Patching (Cubic Yards) 0 4 0 0 Ditch Work (Hrs). 0 2 0 28 Street and Alley Maintenance (Hrs) 0 0 0 4 Street Sweeping (Miles) 0 7,620 118 5,919 Street Sweeping (Cubic Yards) 0.0 654.5 18 474 Leaves Collected (Cubic Yards) 4,749 11,610 3,088 11,628 Leaf Collection (Miles) 2,801 7,233 2,485 7,115 GROUNDS Work Orders Total Work Orders = 4 General = 1 Arborist = 3 Arborist Crew December 2016 December 2015 Trees Trimmed 36 25 Trees Removed 4 1 Stumps Removed 10 0 Trees Planted 25 0 Root Pruning 0 0 A two man crew worked on Christmas lights until December 1st lighting Beautification Crew Weeded Greenhouse Finished planting Bulbs Winterized irrigation Systems Cut grasses and cleaned up Library beds Mowing Crew Mowed some areas, including parks, around City facilities, to collect leaf litter General clean up of City owned properties

Litter Removal Litter person has been doing an outstanding job with emptying trash cans and picking up litter Miscellaneous Placed Peace Sign on the Green and trees on the Lake Crews have been working on tree and stump removal Planted trees at Garrison Oak Cleaned and organized Schutte Storage Building Cleaned up and weed removal along St. Jones River GEOGRAPHIC INFORMATION SYSTEMS (GIS) Citizen Created water, wastewater, and storm water utility prints for the area of North Street between Jerusalem Way and South Governors Avenue City Clerk's Office Made changes to Voting Web App and associated feature class City Manager's Office Created six 11"x17" maps of the No Smoking Sign locations. Sent to requester as PDF files. N/A Reviewed the City's Community Maps Submission Planning Troubleshoot ArcGIS error Planning & Inspections Sat at the Inspections counter to cover the desk and phones while the department was busy Public Works Created a Collector and Web App to monitor and collect data for No Smoking Sign installation Public Works Made changes to the Stormwater section of the website Public Works Worked on services and tuning for efficiency Public Works Created 2 Collector Apps and associated feature classes for Jet Truck Protocol Public Works Performed general website maintenance Public Works Completed monthly recycling update Public Works Created thirteen 8.5"x11" maps of all of the City owned parking lots. Sent to requester as PDF files Public Works Updated the Parcels, Rentals & Active AHIs layers FLEET AND FACILITIES MANAGEMENT Fleet Maintenance PM Work Orders Completed: 25 Number of Tire Repairs: 9 Number of Road Repairs: 24 Other Work Orders: 86 Repair Hours: 278.7 Road Repair Hours: 31.4 Total Work Orders: 111 Fabrication Hours: 4 Misc. Hours: 51.8 PM Hours: 106 # Of Scheduled PM’s: 15 # Of Scheduled PM’s: Completed: 7

Major Program Updates December December MEASURE 2016 2015 DIFFERENCE 7 out of 15 46.67% Winter is upon us and we are in leaf season as well as snow in the upcoming winter months. This Fleet Maintenance - Scheduled means the Fleet Shop will be spending several Preventative Maintenance 7 out of 15 hours even days working on seasonal equipment 0% appointments being kept (Quantity 46.67% to ensure operations run smoothly. Please be and Percentage) patient, if we have to reschedule your vehicles PM, we will work you ASAP. It is not our intention to put anyone's vehicle on the back burner. The Fleet Shop is limited with space so again please be patient. Facilities Maintenance Facilities - Routine work orders 34 out of 34 27 out of 27 completed within 5 days (Quantity 0% 100 % 100 % and Percentage) Facilities - Emergency work orders 1 out of 1 2 out of 2 completed within 2 days (Quantity 0% 100 % 100 % and Percentage) Water/Wastewater Divisions Nov 15 Dec 15 Jan 16 Feb 16 March 16 May 16 April 16 121,642,000 133,437,000 137,229,000 137,059,000 148,722,000 146,101,000 159,483,000 Total Water Prod. 115,248,000 116,923,000 118,062,000 129,346,000 127,945,000 125,105,000 141,806,000 Billed Consumpt. Total Flow to County 138,535,000 126,640,000 120,192,000 187,336,000 132,852,000 161,418,000 129,035,000 City Readings 119,588,481 144,997,084 131,263,852 152,102,705 195,225,608 157,406,385 148,682,761 June 16 July 16 Aug 16 Sept 16 Oct 16 Nov 16 Dec 16 Total Water Prod. 172,331,000 204,088,000 203,656,000 176,510,000 173,574,000 122,328,000 132,009,000 Billed Consumpt. 147,393,000 181,484,000 179,460,000 184,214,000 159,687,000 133,279,000 114,760,000 Total Flow to County 129,309,000 129,725,000 158,799,000 125,583,000 169,995,000 114,255,000 114,682,000 City Readings 158,898,575 146,440,837 178,307,328 135,635,579 147,838,447 150,270,118 136,196,345 ENGINEERING SUMMARY Major Program Updates DECEMBER 16 DECEMBER 15 DIFF FY17 YTD FY16 YTD State and Federal Violations 0 0 0 0 0 Water Quality Complaints 6 5 +1 65 47 Plan Review Completed Within 30 days of Submission 8 9 -8 43 43

OPERATIONAL SUMMARY Task DECEMBER 16 DECEMBER 15 CURRENT FY Water Production - Daily Average 4,258,355 4,304,419 1,012,165,000 Average Field Response Time (goal is <30 minutes) 16.26 18.65 16.80 Water Mains Repaired 2 3 11 Water Service Lines Repaired 3 2 10 Wastewater Mains Repaired 1 0 5 Wastewater Service Lines Repaired 1 0 2 Sewer Lines Flushed - linear feet 71,369 79,176 356,496 Sewer Mains Videoed -linear feet 3,952 801 11,965 Total Fire Hydrants in Service 1,839 1,820 1,839 Total Water Meters in City Distribution System 14,534 14,406 14,534

Monthly Management Committee Update December 2016 Prepared By: Arline Holloway Client Services Manager Phone: 904-360-1347 Email: aholloway@teainc.org Date: January 26, 2017 301 W. Bay Street, Suite 2600  Jacksonville, FL 32202  Tel: 904.356.3900  Toll-Free: 800.423.4800

Monthly Management Committee Update December 2016 Table of Contents I. Executive Summary 1 Power Supply Summary 1 Supply Source Summary 2 Supply Variance 2 Generation Summary 3 Emissions Summary 5 Risk Management Summary 5 II. Budget Report 8 III. Operations Management 11 Operations Summary 11 IV. Appendix: PJM Invoice 12 January 26, 2017 Page ii

Monthly Management Committee Update December 2016 I. EXECUTIVE SUMMARY POWER SUPPLY SUMMARY Overall Power Supply costs were $310,871 below budget, predominantly driven by lower PJM-Energy, Congestion and Losses and PJM-ARR Transmission and Fees. PJM Energy, Congestion and Losses charges for stepped up for the month to $678,006. Dover’s budgeted cost for all power supply (capacity AND energy) was $65.61/MWh. The actual cost of all power supply (capacity AND energy) was $59.73/MWh. The actual cost of energy alone was $35.72/MWh as opposed to a budgeted energy cost of $37.73. Dover’s total load was 60,701 MWh versus a forecasted load of 60,000 MWh. Hedge purchases totaled 37,032 MWh, which was 61% of the actual load. Dover’s planned energy purchase from the SunPark solar installation was 804 MWhs. Dover’s actual energy purchase from the SunPark installation was 653 MWhs. Purchases from PJM (energy and fees) totaled $2,045,759. PJM Revenue (Generation Credits) totaled $(677,496). The Grand Total owed to PJM for the month of August $1,368,262. January 26, 2017 Page 1

Monthly Management Committee Update December 2016 Supply Source Summary December 2016 Power Supply Sources Dover SunPark 1% PJM Purchases 38% Hedge Purchases 61% Hedge Purchases PJM Purchases Dover SunPark Supply Variance Purchased Power Variance Report: December Budget Actual Variance Gross Load 60,000 60,701 (701) Wholesale Load 59,196 60,048 (852) Hedged Volume (MWh) 30,912 37,032 (6,120) Unhedged Volume (MWh) 28,284 23,016 5,268 Dover SunPark Volume (MWh) 804 653 151 Renewable Energy Credits Volume 121 $ 150 (29) Hedged Cost ($/MWh) $ 39.07 $ 37.75 $ 1.32 Unhedged Energy Cost ($/MWh) $33.63 $29.46 $4.18 Solar Energy Cost ($/MWh) $130.22 $141.38 ($11.16) Energy Costs ($/MWh) $37.73 $35.72 $2.01 All-in Costs - Energy, Capacity and RECs ($/MWh) $65.61 $59.73 $5.88 January 26, 2017 Page 2

Monthly Management Committee Update December 2016 GENERATION SUMMARY Generation Revenue FY2016-17 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Jul-16 Apr-17 Jun-17 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 May-17 Budget Actual Net Generation Revenue for the month of December was $285,482 versus a budgeted revenue of $233,151. January 26, 2017 Page 3

Monthly Management Committee Update December 2016 Generation Breakdown: City of Dover Monthly Wholesale Generation Formula December 2016 Net Generation 0.00 D Production Margin PJM - Generation Economic and Reliability Dispatch $ - A Natural Gas & Oil Consumption Purchases for Generation $ - Natural Gas Transport $ (125.28) Eastern Shore Cashout $ (1,085.99) Oil Consumption $ - Subtotal: Natural Gas & Oil Consumption $ (1,211.27) B Gross Production Margin $ (1,211.27) C = (A + B) $/MWh Generation Production Gross Margin $ - E = (C/D) PJM - Capacity Generation Capacity Credit $ 632,737.28 Reactive Supply and Transmission Losses $ 44,759.13 Subtotal: PJM - Capacity $ 677,496.41 F All in Generation Margin All in Generation Margin Total $ 676,285.14 (G = C + F) January 26, 2017 Page 4

Monthly Management Committee Update December 2016 EMISSIONS SUMMARY Emissions Allowance and Solar Renewable Energy Summary through December 31, 2016 The reinstated Cross-State Air Pollution Rule (CSAPR) replaced the Clean Air Interstate Rule (CAIR) beginning January 1, 2015. The State of Delaware was included in the CAIR footprint but is not included in the CSAPR footprint. The separate Clean Air Act acid rain deposition control program (CAA Title IV) which governs SO2 national allowance trading program remains in effect for Dover. Beginning with the January 2015 report, TEA no longer includes a CAIR summary. It will continue to report on Dover’s Clean Air Act Title IV SO2 allowances. Market liquidity for Title IV SO2 allowances is very low, with few transactions occurring. The following table shows estimated values for Dover’s banked allowances, based on a market price assessment published by SNL Energy. Market Value for Clean Air Act Title IV Allowances Commodity $/Ton1 Tons Market Value SO2 Allowances – Title IV $0.56 15,026 $8,415 Total $8,415 Regional Greenhouse Gas Initiative The State of Delaware is a participant in the Regional Greenhouse Gas Initiative (RGGI). The City of Dover must comply with RGGI by surrendering carbon dioxide (CO2) allowances pursuant to the State of Delaware’s laws (Title 7, Chapter 60, Sub-Title II-A). Dover had more than a sufficient number of RGGI allowances allocated to it to cover its requirements through the first compliance period (calendar years 2009-2011) and second compliance period (2012 – 2014). Any unused allowances are carried over (“banked”) for subsequent years. The table below includes Dover’s historical activities, and includes projections through 2020. Two projections are presented: (1) future annual emissions based on the average for 2009 – 2015, and (2) future annual emissions based on 2010 actual CO2 emissions which was the highest emissions year between 2009 and 2015. The table and chart indicate that Dover could run out of banked allowances as early as the end of 2018 under the high emissions scenario and by the end of 2020 under the average scenario. Therefore, Dover has initiated a program to participate in RGGI’s quarterly auctions to ensure it has adequate allowances in the future. 1 January 20, 2017 Daily Power Report by SNL Energy January 26, 2017 Page 5

Monthly Management Committee Update December 2016 Dover, DE RGGI Allowance History and Forecast - December 2016 CO2 Tons CO2 EOY Historical CO2 Tons CO2 Tons Projected EOY Compliance CO2 Allowances Allocated CO2 Emitted & Projected EOY Allowances Allowance Emitted - Proj. Emitted - Proj. Balance Year (CY) Purchased Allowances Adjustments- Balance (High) S old Balance (Avg) (High) (Average) Historical 2009 0 62,184 5,796 56,388 2010 0 49,747 32,971 73,164 2011 0 37,311 17,746 92,729 2012 0 27,983 15,957 104,755 2013 0 24,818 10,230 119,343 2014 0 1,000 N/A 25,426 94,917 2015 0 14,000 N/A 18,828 84,070 2016 0 16,000 N/A 25,136 74,934 19,384 33,000 55,550 41,934 2017 0 N/A 19,384 33,000 36,167 8,934 2018 0 N/A 19,384 33,000 16,783 -24,067 2019 0 N/A 19,384 33,000 -2,601 -57,067 2020 0 N/A 19,384 33,000 -21,984 -90,067 Dover RGGI Allowance History and Projection December 31, 2016 150,000 100,000 Includes the 16,000 allowances awarded in this year's Auction 31-33 Tons of CO2 50,000 0 -50,000 -100,000 Historical CO2 Emissions Projected CO2 Emissions - Avg CO2 Tons Emitted - Proj. (High) EOY Historical Allowance Balance Projected EOY Balance (Average) Projected EOY Balance (High) In anticipation of needing additional RGGI allowances in the future, Dover has participated the seven out of the last nine auctions and plans to continue to participate as required. The table below shows details for Dover’s allowance purchases for each of these previous Auctions. January 26, 2017 Page 6

Monthly Management Committee Update December 2016 Dover's RGGI Allowance Purchase History RGGI Auction Auction Clearing Price Quantity of Allowances Number Auction Date ($/Ton) Awarded Total Cost 26 Dec 3, 2014 $5.21 1,000 $5,210 27 Ma r 11, 2015 $5.41 6,000 $32,460 28 Jun 3, 2015 $5.50 4,000 $22,000 29 Sep 3, 2015 $6.02 4,000 $24,080 30 Dec 2, 2015 $7.50 0 $0 31 Ma r 9, 2016 $5.25 8,000 $42,000 32 Jun 1, 2016 $4.53 6,000 $27,180 33 Sept 7, 2016 $4.54 2,000 $9,080 34 Dec 7, 2016 $3.55 0 $0 Total s 31,000 $162,010 After closing out 2016 at $3.45, spot RGGI prices have rebounded up towards $3.80 during January. The rally has been driven in part by a) oversold corrective rally, and b) on news that Indian Point nuclear power plant will be shut down by April 2021. The two-step closure of the plant is expected to lead to a 10-15% increase in carbon emissions in the state as lost generation will most likely be replaced by natural gas. To put the early-2017 rally in context, the 10% rally still leaves the spot contract down 55% from the late- January 2016 levels which were north of $8.00. Although the market is concerned with the prospect that the Clean Power Plan will not survive under President Trump, calls from NY Governor Cuomo to further reduce his state’s emissions and the upcoming stakeholder meeting offer hope for those looking for further tightening in the program. RISK MANAGEMENT SUMMARY Forward prices decreased overall, with the largest change in the current planning year. Blended Monthly Hedge Cost Change PY Ratio ($/MWh) ($/MWh) 2016-17 67% $ 37.73 ($1.16) 2017-18 56% $ 38.25 ($0.12) 2018-19 88% $ 37.47 ($0.04) 2019-20 80% $ 34.82 ($0.11) 2020-21 56% $ 33.84 ($0.27) January 26, 2017 Page 7

Monthly Management Committee Update December 2016 II. BUDGET REPORT Budget Actual Variance Dec-16 Dec 16 Gross Load 60,000 60,701 (701) Power Supply Hedged Energy $1,207,700 $1,397,989 ($190,289) PJM - Energy, Congestion & Losses $951,300 $678,006 $273,294 PJM - ARR, Transmission and Fees $633,650 $473,782 $159,868 Dover SUN Park Energy $104,700 $92,292 $12,408 Dover SUN Park RECs $18,100 $19,964 ($1,864) RECS (Solar and Non-Solar) $56,100 $0 $56,100 RGGI Credit Costs $32,325 $0 $32,325 Management Fees $69,583 $69,583 $0 PJM - Capacity UCAP Obligated Purchased $863,000 $893,971 ($30,971) Subtotal - Power Supply $3,936,458 $3,625,587 $310,871 Power Generation O&M Plant O&M $448,775 $ 390,803.00 57,972 Subtotal Generation O&M $ 448,775 390,803.00 $57,972 Power Generation Production Margin PJM - Economic and reliability dispatch ($34,558) $0 ($34,558) Fuel Costs - Natural Gas $8,790 $1,211 $7,579 Fuel Costs - Oil $0 - $0 Testing Costs $5,542 - $5,542 Subtotal Generation Production Margin ($20,226) $1,211 $ (21,438) Power Generation Non-Production Revenue PJM - Generation Capacity Credit $ (631,700) $ (632,737) $ 1,037 Emissions Allowance Sales $ - $ - $ - Reactive Supply - Gas $ (30,000) $ (44,759) $ 14,759 Subtotal - Non-Production Revenue ($661,700) ($677,496) $15,796 SubTotal - All Generation (233,151) ($285,482) 52,331 Total - Utilities Cost $3,703,307 $3,340,105 $363,202 Unit Costs Total - Power Supply $65.61 $ 59.73 $5.88 Total - Power Generation ($3.89) ($4.70) $0.82 Final Cost of Service to City of Dover Ratepayers $61.72 $55.03 $6.70 January 26, 2017 Page 8

Monthly Management Committee Update December 2016 December Variance Analysis  Power Supply o Dover consumed 701 MWh more than forecasted for the month. o Dover saw an unfavorable variance for budgeted Hedged Energy of $190,289. o Dover experienced a favorable variance for budgeted PJM - Energy, Congestion & Losses of $273,294 and a favorable variance for PJM ARR, Transmission and Fees of $159,868. o The City of Dover realized a favorable variance of $310,871 for power supply vs. the monthly budget. o Dover Sun Park generated 151 MWhs less than forecasted. o This resulted in a net power supply cost positive budget variance of $5.88/MWh below budget.  Generation o Non Production Revenue had a favorable variance of $15,796 o Net All Generation Revenue had a favorable variance of $52,331 January 26, 2017 Page 9

Monthly Management Committee Update December 2016 Budget Actual Variance YTD YTD Gross Load 394,800 408,450 (13,650) Power Supply Hedged Energy $ 8,548,400 $10,655,642 $ (2,107,242) PJM - Energy, Congestion & Losses $ 6,028,700 $2,230,692 $3,798,008 PJM - ARR, Transmission and Fees $ 3,801,950 2,539,022 $1,262,928 Dover SUN Park Energy $ 1,007,800 $1,198,785 ($190,985) Dover SUN Park RECs $ 194,100 $203,557 ($9,457) RECS (Solar and Non-Solar) $ 336,600 $0 $336,600 RGGI Credit Costs $ 64,650 $9,080 $55,570 Management Fees $ 417,498 $417,498 $0 PJM - Capacity UCAP Obligated Purchased $ 5,122,200 $5,301,838 ($179,638) Subtotal - Power Supply 25,521,898 $22,556,113 $2,965,785 Power Generation O&M Plant O&M $ 3,402,850 $ 2,974,582 $ 428,268 Subtotal Generation O&M 3,402,850 $ 2,974,582 $ 428,268 Power Generation Production Margin PJM - Economic and reliability dispatch $ (309,695) ($1,364,565) $1,054,870 Fuel Costs - Natural Gas $ 72,180 $1,259,877 ($1,187,698) Fuel Costs - Oil $ - $0 $0 Testing Costs $ 33,250 $0 $33,250 Subtotal Generation Production Margin (204,265) ($104,688) $ (99,577) Power Generation Non-Production Revenue PJM - Generation Capacity Credit $ (3,749,400) ($3,755,602) $6,202 Emissions Allowance Sales $ - $0 $0 Reactive Supply - Gas $ (180,000) ($360,825) $180,825 Subtotal - Non-Production Revenue (3,929,400) ($4,116,427) $187,027 SubTotal - All Generation $ (730,815) ($1,246,533) $ 515,718 Total - Utilities Cost $24,791,083 $21,309,581 $3,481,502 Unit Costs Total - Power Supply $64.65 $ 55.22 $9.42 Total - Power Generation ($1.85) ($3.05) $1.20 Final Cost of Service to City of Dover Ratepayers $62.79 $52.17 $10.62 January 26, 2017 Page 10

Monthly Management Committee Update December 2016 III. OPERATIONS MANAGEMENT OPERATIONS SUMMARY Executive Summary: During the month of December, there were no recordable or lost time accidents and no environmental incidents. The facility has gone 719 days through December 31, 2016 without a Lost Time Incident (LTI) and 624 days since the April 16, 2015 recordable accident. There were one Near Miss report filed for the month of December at either the McKee Run Generation Station. Unit 1 & Unit 2 were not dispatched during the month of December by PJM. Unit 3 at MRGS was not dispatched during December but experienced two pin hole leaks on water wall tubes. These leaks were located at the buckstay weld joint support, at the I-beam, and further investigation of the reason for these leaks is being researched. The unit was fired two times on igniter gas to warm the boiler tubes for cold weather during the month. Unit 11 was not dispatched during the month of December. Monthly Budget Variance - The actual expenses attributable to O&M for December for the two sites are $390,803 against a budgeted amount of $424,265 for a favorable monthly variance of $33,462 or 7.9%. The Labor budget expense had a favorable monthly variance of $20,493 due to a change in employee staffing levels and a lower than anticipated increase in labor costs. The Materials and Supplies area had a favorable monthly variance of $1,686 due to lower than anticipated water/sewer and janitorial expense for the month. The water/sewer budget account remains unfavorable and will be through the end of the fiscal year due to budget changes. The Administrative area had a monthly favorable variance of $11,283 primarily due to timing for environmental invoices and the consolidated billing invoice being delayed for adjustments and errors. January 26, 2017 Page 11

Monthly Management Committee Update December 2016 NAES Corporation Dover, Delaware December 2016 Monthly Report 2 December was a month Celebration and Charity at McKee Run 2 Top L: The tables were set for the Annual Holiday Celebration for McKee Run employees. Center R: Staff made their favorite foods for the Holiday Lunch. Bottom L: The Christmas tree was festively decorated and our Food Drive collection is under the tree. Center R: The Administrative portion of McKee Run, pre-pavement. Bottom: McKee Run Generating Station after a blanket of snow. January 26, 2017 Page 12

Monthly Management Committee Update December 2016 Table of Contents 1.0 Environmental, Health and Safety 2.0 Financials 3.0 Operations 4.0 Maintenance 5.0 Capital Improvement Projects (CIP) 6.0 General Plant Information 7.0 Training 8.0 Calendar of Upcoming Events 9.0 “Value Added” Accomplishments January 26, 2017 Page 13

Monthly Management Committee Update December 2016 1.0 Environmental, Health and Safety During the month of December, there were no recordable accidents, lost time accidents or environmental incidents. The facility has gone 719 days through December 31, 2016 without a Lost Time Accident (LTI) and 625 days since the April 16, 2015 recordable accident. There was one Near Miss reported in December 2016 at McKee Run Generating Station. During the month of December, industrial wastewater was discharged to the Kent County Public Works sewer system. A representative sample of the industrial waste water was collect on December 5, 2016 and submitted for laboratory analysis. Based on the laboratory data and loading calculations, McKee Run was below the discharge limitations pf the permit. McKee Run met with DNREC Surface Water for the annual NPDES permit compliance evaluation. All aspects of the permit are in compliance, no exceedances, violations or fines were identified. DNREC did point out that the May 2016 e-DMR total recoverable iron values for Outfall 004 and 005 are reversed and questioned whether the 2016 SPCC Plan administrative update required a professional engineer. During the month of December, one semi-annual storm water sample was collected from McKee Run’s Outfall 005. This sample was not collected in the November 2016 sample episode primarily due to insufficient flow from the outfall. It is believed that insufficient flow was the result of minimal rainfall, new sod placed around Outfall 005 drain grate for sediment control measures and the silt sack over the outfall drain grate. The laboratory analytical results from the sample indicated that McKee Run is in compliance with the NPDES permit. The City of Dover submitted the sample results in the monthly electronic Discharge Monitoring Report (eDMR) indicating that McKee Run is in compliance with the NPDES permit. The City of Dover Department of Public Works (DPW) performed video surveillance last month on Outfall 004 storm water drain system as part of the proposed Pollution Minimization Plan (PMP) scope of work for Delaware River Basin Commission (DRBC) mentioned in last month’s report. The DPW identified several areas inside the storm water drain that required power flushing to remove accumulated silt/debris/rocks. DPW was on-site at McKee Run on December 13, 2016 with a vac/jet-rodder truck and flushed Outfall 004. The vac truck recovered flush water and some silt/debris/rocks from the drain. The flush water was discharge to the sewer system with prior approval from the Kent County Department of Public Works. All solids were collected in a 55-gallon drum and properly staged on-site awaiting disposal at an authorized facility. The COD PPW returned on December 21, 2016 and performed a post video surveillance of the drain flushed on December 13, 2016. Staff cannot confirm, but it appears there are storm “laterals” connecting to the trunk line that eventually lead to the outfall structure. The COD DPW recommends working with NAES to discuss the installation of a valve near the fuel oil unloading area to control a potential spill if it were to enter the containment area. Secondly, the storm drain is not totally clean and sediment is still present. COD DPW recommends another jetting to clear out the drain pipe; however, the equipment has been winterized and will not be available until spring. The COD submitted the DRBC 2016 Pollution Minimization Plan (PMP) Annual Report for polychlorinated biphenyls (PCBs) for all work completed during the timeframe of October 2015 through October 2016 as required by the NPDES permit. The report was reviewed by DRBC and an email response to the Annual January 26, 2017 Page 14

Monthly Management Committee Update December 2016 Report was received with several additional questions. The questions related to disposal options for recovered sediment, photos of the former rail spur running along the westernmost boundary of the property which prevents storm water onto the site and further investigation is necessary for PCBs around the Switch Yard. A response is due back to DRBC by the end of January 2017. The DRBC representative stated “the facility has experienced a 70.6% reduction of PCBs from Outfall 001 and a 99.7% reduction from Outfall 004 since baseline conditions were defined in 2014. Outfall 004 has a baseline loading of 56.92 mg/day which was reduced to 0.17 mg/day. To put this in perspective, the entire Zone 6 has a Waste Load Allocation (WLA) of 13.12 mg/day. PCB loadings have decreased at outfall 004 from 4x the WLA for the entire zone to 2 orders of magnitude less than the WLA. Utilization and maintenance of sediment filters to capture sediment from storm events has made a huge difference. Furthermore, future plans to further reduce storm water flow velocities, raise the elevation of the storm drains and sediment cleanout from storm water lines discharging to outfalls 001 and 004 should further reduce PCB loadings.” The DRBC representative went on to say “please convey our appreciation to the City of Dover Department of Public works for their assistance in video surveillance of the storm water lines and for the future cleaning of these lines.” 1.1 Environmental, Health and Safety Tables January 26, 2017 Page 15

Monthly Management Committee Update December 2016 3 4 3 *2015 SO2 tons emitted were modified in 2016 by COD to reflect DNREC’s request to change 2015 SO2 emission factors. 4 Not actual RGGI balances, NAES’ accounting of allowance balance per COMPAS reports and emissions for the year. January 26, 2017 Page 16

Monthly Management Committee Update December 2016 1.2 Title V Air Permit Fuel Operation Compliance McKee Run Generating Station: The Title V Permit dictates that natural gas is the primary fuel source for the unit operations and stipulates that by April 16, 2015, the boiler shall not combust oil for more than 10.0% of the average annual heat value (MMBtu) input during any 3 calendar years or no for more than 15% of the annual heat rate during any single calendar year. The tables below track fuel combustion operations to ensure compliance with the respective MRGS Title V permits are maintained. Up to 48 hours can be used for valid “testing” purposes and gas curtailments are an allowable exception to the rule. The plant is communicating with Eastern Shore to obtain any required written confirmation of NG outages for compliance purposes. We are also and determining how many operating hours were done for “testing” which will also reduce the required natural gas to combust to be in compliance for Unit 3. Van Sant Station: The Title V Air permit restrictions with regards to operations, is limited to 70,080 MW-hr per calendar year with a rolling average of 35,040 MW-hr over the previous 3 calendar years. January 26, 2017 Page 17

Monthly Management Committee Update December 2016 2.0 Financials Monthly and year to date financial results as compared with the approved power plant budget for the Generation Units are provided below. 2.1 Variance analysis: The actual expenses for the month of December are $390,803 against a budgeted amount of $424,265 for a favorable variance of $33,462 or 7.88%. The variance was due to the following: PERSONNEL EXPENSES – A favorable monthly variance of $20,493 was due to change in employee staffing assignments and a lower than anticipated increase in labor costs. A portion of this was offset by higher than anticipated overtime costs for the month. As a result, this impacted three (3) labor accounts – Straight Time, Overtime, and Labor Burdens. MATERIALS AND SUPPLIES EXPENSES - A favorable monthly variance of $1,686 was due to lower than anticipated water – sewer and janitorial expenses for the month. Note the water – sewer account will continue to be unfavorable overall for the remainder of the fiscal year as the budget was erroneously reduced during budget preparation last year. ADMINISTRATIVE EXPENSES – A favorable monthly variance of $11,283 was primarily due to timing for environmental invoices, lower than anticipated costs in contractual services, and the monthly consolidated billing was not received in time to be included in December expenses. A portion of the favorable variance was offset by higher than anticipated costs in boiler maintenance account to repair leaking tubes. January 26, 2017 Page 18

Monthly Management Committee Update December 2016 3.0 Operations Unit Operations / Outages / Trips: Unit 1 & Unit 2 were not dispatched during the month of December by PJM. Unit 3 wasn’t dispatched during the month of December, but experienced two water wall tube failures at the “B” & ”C” burner deck levels. Each leak was located at the buck stay I beam. Each tube was cut above and below the buck stay, tube replaced and new membrane installed, when completed the maintenance outage was cleared. Two main gas burner events were completed for boiler warm-up. Unit 11 wasn’t dispatched during the month of December. The VanSant starting diesel was exercised four times during the month with no issues to report. January 26, 2017 Page 19

Monthly Management Committee Update December 2016 January 26, 2017 Page 20

Monthly Management Committee Update December 2016 5 3.1 Team Report: The Operations Team completed filling the Van Sant DI storage tank after the replacement of the tank heaters. The Operations Department continues to utilize the on duty Day Shift Team to support plant operations, general maintenance of the plant and support maintenance department by successfully completing Preventative Maintenance (PM) work orders and other plant related PM tasks. The Operations Department issued and removed two LOTO procedures for Unit 3 to complete tube repairs. All major equipment was unlocked and placed back in service. The on-site well water pump was utilized to finish filling the cooling tower, which serves as a cost savings for the project and the City of Dover. The Operations Team will utilize GPI Learning courses on a monthly basis, starting in January that targets OSHA safety training and OSHA environmental training. GPI online training will be utilized monthly to complete NAES SMP (Safety & Environmental) Training. The Operations Team will review the plant’s safety and environmental permits/policies/manuals and complete a final test for knowledge and familiarity with the subject material. 5 *Hot Gas Path inspection January 26, 2017 Page 21

Monthly Management Committee Update December 2016 4.0 Maintenance During the month of November, the Plant Maintenance staff continues to address the backlog of work orders, preventative maintenance (PM’s) and new work orders received during the month. Back logged Work Orders are work orders that have been open for greater than thirty days. There were 111 new work orders issued with 134 work orders being completed, and 32 of the back logged work orders completed during the month. There were 2 new Safety Work Orders entered into the plant’s Computerized Maintenance Management System (MP2) for the McKee Run site during the month and 2 were completed. The table below summarizes the monthly work order activities based on MP2 work order records and will continue to improve with time. This table gives a representation of identified outstanding work; Preventative Maintenance tasks completion and remaining corrective work orders and back logged work orders that require attention. Notable activities during the month include: The IC&E Staff assisted Schneider Electric with the installation of the relay meters for all of the units at McKee Run and VanSant stations. All of the old meters were removed and the openings were cut so that the new meter would fit. The new meters were wired and programed and put into service. The NAES IC&E Staff attended a NFPA 70E ARC Flash training class that was held at the plant. This training was very informational for the technicians in regards to proper PPE to be worn when preforming work that would apply to NFPA 70E ARC Flash. They also learned of all the correct precautions to be taken when working task that the NFPA 70E applies. January 26, 2017 Page 22

Monthly Management Committee Update December 2016 The Maintenance Staff completed the removal and replacement of the Industrial Waste Water pumps for the storage tank. The original pumps were obsolete and the parts were not supported any more. The new pumps are sized correctly for the application. The two pumps are in service. The IC&E Staff were dispatched to trouble shoot an airflow issues on Unit 3 not being able to obtain a purge. They discovered that the airflow transmitter was not reacting to the signals that were being inputted into the transmitter. The transmitter was found to be bad. A new transmitter was installed and the purge was tested to ensure a purge could be completed. There were no issues with getting a purge. The Maintenance Staff made several improvements to the fire pump gasoline motor’s battery system. The wiring was replaced, the battery holding rack was reworked so the batteries fit into the rack properly. All of the electrical connections were replaced. New batteries were installed. The area was cleaned and painted. The operation staff discovered that the Unit 3 had developed a tube leak. The leak was found and APEX Piping was called in to make the repairs. The leak was found to be on 136’ level. The leak was discovered on the outside of the boiler. A piece of the boiler tube was removed and a new piece was installed. The boiler was pressurized to 1500 psi and that pressure was held for 10 minutes with no leaks. The boiler was return to service. January 26, 2017 Page 23

Monthly Management Committee Update December 2016 5.0 Capital Improvement Projects (CIP) This month’s report for CIP project planned and budgeted for the current budget year 2016/2017 with the status to date for the project. January 26, 2017 Page 24

Monthly Management Committee Update December 2016 6.0 General Plant Information Employees attended Root Cause Analysis training at NAES Corporate office located in New Castle, Delaware. In attendance were Ray Lavender, Operations Supervisor, Boyd Lord, Materials Coordinator, Mark Gramer, Compliance Coordinator and Jacob Aucoin, Plant Engineer. This informative and challenging seminar prepared staff to look at and analyze any incident to gain a better understanding of how and why unexpected events occur and how we can learn from them. The McKee Run staff hosted their Annual Food Drive, with a goal of 400 lbs. of food. Generous employees surpassed that number with a total of 406 lbs. of food collected. This food was donated to the Food Bank of Delaware. In 2015 we were able to collect 355 lbs. of food, so we will have to work hard to surpass our new 2017 record of 406 lb. McKee Run hosted our annual Holiday Luncheon on December 16, 2016. The employees made their favorite sides to share, and 2 turkeys were fried as the main course. This successful lunch also included rounds of Secret Santa for the staff to enjoy. We are looking forward to next year! 7.0 Training Safety Topics discussed during the December monthly safety committee meeting were reviewed by the entire staff. The monthly safety topic was; “Importance of Personal Protective Equipment (PPE)”. The use of PPE means there is a hazard that may cause injury and failing to use the prescribed equipment puts someone in potential danger. The Operations Team will utilize GPI Learning courses on a monthly basis, starting in January that targets OSHA safety training and OSHA environmental training. Four (4) NAES employees attended a three (3) day Root Cause Analysis (RCA) training session at one of NAES’s facilities in New Castle, DE. RCA training is designed to diagnose incidents (i.e. injuries, trips, any non-conformance, etc.) using critical thinking skills and by applying or using cause mapping skills. McKee Run invited the NAES Corporate Safety Manager to the site to perform a two day training session on the new revisions to NFPA 70E regulations and how they apply to an electrical plant. There were eleven (11) NAES employees and five (5) COD employees attended the class. McKee Run performed a quarterly Facility Response Plan notification drill to qualified individuals and performed a small spill deployment drill as part of the requirements under this regulation. 8.0 Calendar of Upcoming Events A forecast of general event dates for the power plant projects, outages and various agency reporting dates are listed below. January 26, 2017 Page 25

Monthly Management Committee Update December 2016 January 26, 2017 Page 26

Monthly Management Committee Update December 2016 9.0 “Value Added” Accomplishments during December During the month the power plant staff accomplished the normal preventative and corrective maintenance for the generation units. We are responsible for maintaining and protecting the City of Dover power generation assets, and keeping them “available”, for dispatch when called. Listed below are some of the work accomplishments that have been completed this past month that NAES feels added value to the generation assets, protected them from deterioration or inoperability, and overall increased their life expectancy through improved equipment maintenance practices which include preventative and predictive maintenance tasks (see Section 4 - Maintenance Work Orders) for the City of Dover units. • McKee Run held an NFPA 70E training class for 11 NAES employees and provided five (5) seats for COD employees. All who attended the class gained new insights to concerns with electrical related work; at the power plant, at the City transmission and distribution department and in general at their personal residence. • COD DPW performed a video surveillance of Outfall 004 prior to any jet rodder/flushing work. The jet rodder work cleaned silt/debris/rock from the storm drain and a post flushing video surveillance was performed to determine the effectiveness of the cleaning. The DRBC representative lauded the efforts that have taken place to reduce PCB sediment from entering the storm water drains. • The Administrative Department developed an Access Database file to populate and maintain a listing of all prints along with their location in the technical library. This program is currently being populated by staff on a daily basis and is expected to be fully populated by the end of the year. We continue to work on this effort and believe we have inventoried approximately 78% of the technical drawings in the technical files at McKee Run. • The maintenance department completed replacement of the second IWW system tank waste water pump. Both pumps were replaced this year and no further work on the IWW system is expected. The new pumps work very well and should be reliable for several years to come. January 26, 2017 Page 27

Monthly Management Committee Update December 2016 APPENDIX: PJM INVOICE Monthly Billing Statement REPORT NAME: - CSV and XML CUSTOMER ACCOUNT: City of Dover, Delaware CUSTOMER CODE: DOVDE CUSTOMER ID: 76.000000 FINAL BILLING STATEMENT ISSUED: 1/9/2017 8:46 BILLING PERIOD START DATE: 12/1/2016 BILLING PERIOD END DATE: 12/31/2016 INVOICE NUMBER: 2016123100076.000000 INVOICE DUE DATE: 1/13/2017 12:00 BILLING LINE ITEM SOURCE BILLING PERIOD CHARGES ADJ NAME START AMOUNT ($) Network Integration 1100.000000 Transmission Service 298195.200000 Transmission 1108.000000 Enhancement 52640.620000 Firm Point-to-Point 1130.000000 Transmission Service 0.000000 Non-Firm Point-to-Point 1140.000000 Transmission Service 0.000000 Day-ahead Spot Market 1200.000000 Energy 733109.740000 Balancing Spot Market 1205.000000 Energy 22800.770000 Day-ahead Transmission 1210.000000 Congestion -96567.220000 Balancing Transmission 1215.000000 Congestion -539.630000 Day-ahead Transmission 1220.000000 Losses 13215.300000 Balancing Transmission 1225.000000 Losses 601.880000 1230.000000 Inadvertent Interchange -1616.590000 Day-Ahead Load Response Charge 1242.000000 Allocation 7.350000 Real-Time Load Response Charge 1243.000000 Allocation 83.420000 1250.000000 Meter Error Correction -1816.850000 PJM Scheduling, System Control and Dispatch Service - Control Area 1301.000000 Administration 10411.470000 PJM Scheduling, System Control and Dispatch Service - FTR 1302.000000 Administration 97.540000 PJM Scheduling, System Control and Dispatch 1303.000000 Service - Market Support 2408.190000 PJM Scheduling, System Control and Dispatch Service - Regulation 1304.000000 Market Administration 79.260000 PJM Scheduling, System Control and Dispatch Service - Capacity Resource/Obligation 1305.000000 Mgmt. 953.250000 January 26, 2017 Page 28

Monthly Management Committee Update December 2016 PJM Scheduling, System Control and Dispatch Service - Advanced 1306.000000 Second Control Center 447.770000 PJM Scheduling, System Control and Dispatch Service - Market Support 1307.000000 Offset -221.520000 1313.000000 PJM Settlement, Inc. 221.520000 Market Monitoring Unit 1314.000000 (MMU) Funding 360.060000 1315.000000 FERC Annual Recovery 4005.830000 Organization of PJM States, Inc. (OPSI) 1316.000000 Funding 43.060000 North American Electric Reliability Corporation 1317.000000 (NERC) 756.860000 Reliability First 1318.000000 Corporation (RFC) 1236.810000 Transmission Owner Scheduling, System Control and Dispatch 1320.000000 Service 4571.960000 Reactive Supply and Voltage Control from Generation and Other 1330.000000 Sources Service 30212.330000 Regulation and Frequency Response 1340.000000 Service 4484.030000 1360.000000 Synchronized Reserve 2926.380000 Non-Synchronized 1362.000000 Reserve 277.790000 Day-ahead Scheduling 1365.000000 Reserve 29.420000 Day-ahead Operating 1370.000000 Reserve 5856.200000 Day-ahead Operating Reserve for Load 1371.000000 Response 0.060000 Balancing Operating 1375.000000 Reserve 2187.410000 Balancing Operating Reserve for Load 1376.000000 Response 1.680000 1378.000000 Reactive Services 18.500000 1380.000000 Black Start Service 5383.110000 Load Reconciliation for 1400.000000 Spot Market Energy 8493.060000 Load Reconciliation for 1410.000000 Transmission Congestion 1012.320000 Load Reconciliation for 1420.000000 Transmission Losses -170.450000 Load Reconciliation for 1430.000000 Inadvertent Interchange -18.190000 Load Reconciliation for PJM Scheduling, System Control and Dispatch 1440.000000 Service 48.080000 Load Reconciliation for Schedule 9-6 - Advanced 1442.000000 Second Control Center 4.190000 Load Reconciliation for Market Monitoring Unit 1444.000000 (MMU) Funding 1.300000 Load Reconciliation for 1445.000000 FERC Annual Recovery 15.160000 January 26, 2017 Page 29

Monthly Management Committee Update December 2016 Load Reconciliation for Organization of PJM States, Inc. (OPSI) 1446.000000 Funding 0.160000 Load Reconciliation for North American Electric Reliability Corporation 1447.000000 (NERC) 2.860000 Load Reconciliation for Reliability First 1448.000000 Corporation (RFC) 4.680000 Load Reconciliation for Transmission Owner Scheduling, System Control and Dispatch 1450.000000 Service 17.300000 Load Reconciliation for Regulation and Frequency Response 1460.000000 Service 32.840000 Load Reconciliation for 1470.000000 Synchronized Reserve 8.250000 Load Reconciliation for Non-Synchronized 1472.000000 Reserve 0.440000 Load Reconciliation for Day-ahead Scheduling 1475.000000 Reserve 52.320000 Load Reconciliation for Balancing Operating 1478.000000 Reserve 24.760000 Load Reconciliation for 1490.000000 Reactive Services 0.580000 Financial Transmission 1500.000000 Rights Auction 54860.700000 1600.000000 RPM Auction 14785.450000 1610.000000 Locational Reliability 676685.670000 CP Transitional 1611.000000 Locational Reliability 218542.250000 Generation Deactivation 1932.000000 Refund -111.780000 1250.000000 A Meter Error Correction 11/1/2016 -710.740000 North American Electric Reliability Corporation 1317.000000 A (NERC) 12/1/2016 687.410000 Reliability First 1318.000000 A Corporation (RFC) 12/1/2016 1150.540000 Regulation and Frequency Response 1340.000000 A Service 10/1/2016 0.110000 Regulation and Frequency Response 1340.000000 A Service 11/1/2016 0.010000 Balancing Operating 1375.000000 A Reserve 8/1/2016 -9.740000 Balancing Operating 1375.000000 A Reserve 10/1/2016 -87.270000 Balancing Operating 1375.000000 A Reserve 11/1/2016 -32.730000 1380.000000 A Black Start Service 10/1/2016 24.680000 Total Charges 2072177.180000 BILLING LINE ITEM SOURCE BILLING PERIOD CREDITS ADJ NAME START AMOUNT ($) Network Integration 2100.000000 Transmission Service 0.000000 January 26, 2017 Page 30

Monthly Management Committee Update December 2016 Transmission 2108.000000 Enhancement 10899.800000 Firm Point-to-Point 2130.000000 Transmission Service 0.000000 Non-Firm Point-to-Point 2140.000000 Transmission Service 515.190000 2210.000000 Transmission Congestion -67720.670000 2220.000000 Transmission Losses 15371.130000 Transmission Owner Scheduling, System Control and Dispatch 2320.000000 Service 0.000000 Reactive Supply and Voltage Control from Generation and Other 2330.000000 Sources Service 29388.000000 Regulation and Frequency Response 2340.000000 Service 0.000000 2360.000000 Synchronized Reserve 0.000000 Day-ahead Scheduling 2365.000000 Reserve 0.000000 Day-ahead Operating 2370.000000 Reserve 0.000000 Balancing Operating 2375.000000 Reserve 0.000000 2380.000000 Black Start Service 0.000000 Load Reconciliation for 2420.000000 Transmission Losses 49.480000 2510.000000 Auction Revenue Rights 64663.210000 2600.000000 RPM Auction 647522.730000 Incremental Capacity 2640.000000 Transfer Rights 1107.010000 Capacity Resource 2661.000000 Deficiency 150.040000 Load Management Test 2666.000000 Failure 1936.500000 Non-Firm Point-to-Point 2140.000000 A Transmission Service 10/1/2016 -0.830000 Non-Firm Point-to-Point 2140.000000 A Transmission Service 11/1/2016 32.680000 Total Credits 703914.270000 Monthly Billing Net Total 1368262.91 Previous Weekly Billing Net Total 1157773.950000 Total Due / Receivable 210488.960000 January 26, 2017 Page 31

City Planner’s Monthly Report Planning, Inspections & Recreation DECEMBER 2016 Planning, Inspections & Recreation Highlights  Youth Basketball Leagues - Hosting one of the largest youth basket- ball leagues in the greater Dover area, we have 250+ youth registered in our Winter Indoor Basketball League with a waiting list of more than 30 kids. Our affordable option is great for families of all eco- nomic backgrounds and offers every team member equal playing time on the court. It’s hard to beat that! Weekends, our teams practice and games are held on Saturdays. Come on over to Schutte Park watch these kids in action for an action packed basketball game.  Winter 2017 Activities & Programs - We released our 2017 Win- ter schedule with exciting new fitness classes such as CIZE™ and a Runner’s Bootcamp and with our line up of Soul Line Dancing, Yoga, Zumba®, and more of today’s popular fitness classes. Don’t miss your chance to head to the Philadelphia Flower Show with us on March 15. In addition, our indoor sports season is really full steam ahead with girls lacrosse, field hockey, basketball, and soccer taking place. We are packed full of activities for the whole family! Stop on out and see the excitement for yourself at the John W. Pitts Recreation Center.  Christmas Luncheon - Public Works staff came together for their annual Christmas Luncheon at the John W. Pitts Recreation Center. Their hard work and dedicated efforts do not go unrecognized and their teamwork makes sure our City is a cleaner, healthier and desira- ble city! Hats of to these men and women that keep us going day after day.

PROGRESS IN PICTURES Dover Family and Cosmetic Dentistry at 1084 S. State Street Dover Volkswagen at 1387 N. DuPont Highway

PROGRESS IN PICTURES Cannon Mills: 308 Loftland Drive Cannon Mills: 312 Loftland Drive

Planning, Inspections & Recreation Revenue FY '17 Budget FY '17 Actual Revenue Stream Business License $1,467,000 $ 1,437,410 98% Trailer License $21,000 $ 17,863 85% Building Permits $609,000 $ 554,645 91% Cert. of Occupancy $10,000 $ 7,760 78% Public Occupancy $21,000 $ 1,289 6% Lodging House $14,100 $ 28 0% Plumbing/Heating/Air $115,000 $ 74,464 65% Rental Inspection Fee $437,000 $ 5,729 1% Miscellaneous $27,000 $ 11,243 42% Fire Protection Fees $65,000 $ 36,047 55% Code Enf. Fines $35,000 $ 18,875 54% Vacant Building Reg. $150,000 $ 191,260 128% Total P&I Revenue $2,971,100 $ 2,356,612 79% Recreation $150,000 $ 81,271 54% PERSONNEL AND TRAINING  On December 1, 2016 - The Planning Staff attended a webinar entitled “Election 2016: Outlook and Implications for Planning.” It was sponsored by the American Planning As- sociation.  On December 2, 2016 - Dawn Melson-Williams attended at webinar entitled “Subdivision Design and Flood Hazard Areas” co-sponsored by American Planning Asso- ciation and the Association of State Flood Plain Managers. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For De- cember 2016, Planning Staff was involved with review of 50 Permits and 22 Certificates of Occupancy permits. (2016 calendar year total of 1019 Permits and CO’s compared to 979 for 2015). Thus Permit activity is up when compared to previous years. Planning Staff also re- views new applications for Business Licenses and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  The Planning Office is also involved in the following studies and projects: Restoring Central Dover Com- munity Plan implementation, Transportation Improvement Districts, the Division Street/Forest Street De- sign Week Charrette, and the Dover/Kent County MPO Regional Bicycle Plan Update project.  Planning Office Staff is assisting in the data collection effort on parking space usage in the central Down- town area as associated with a Downtown Parking Study. A second day of data collection fieldwork oc- curred on December 8th.  Planning Office Staff is also assisting in developing conceptual plans for improvements to the recreation- al amenities at Schutte Park.  The Planning Office has completed the data collection fieldwork for the study of “Non-conforming Uses” to identify non-compliant uses in specific residential zones. Staff continues to work with property owners receiving Notification Letters in August 2016 to discuss their non-conforming use status with a number of them initiating steps to become compliant through the submission of Minor Lot Line Adjustment Plans and Rezoning applications. December 31, 2016 is the sunsetting date for the first set of nonconforming uses. Two rezoning applications are moving through the application review process associated with two non-conforming properties.  There were no Comprehensive Plan Amendment Requests filed in December 2016 for review.  The Planning Staff also started discussions on planning the project to update the 2008 Comprehensive Plan. Proposed Ordinance  Proposed Ordinance #2016-25 for a series of amendments to the Zoning Ordinance related to Tractor Trailer parking continued the Review Process. The Planning Commission following a Public Hearing and Review on December 19, 2016 recommended that the Ordinance not be adopted. The Public Hearing and Final Action by City Council is scheduled for January 2017. Construction Activity  A Final Certificate of Occupancy was issued to the Dover Family Dental Office at 1084 South State Street. (S-14-16)  Construction activities continue at several multi-family residential projects including the Tall Pines pro- ject at 1655 and 1665 Kenton Road (S-14-18); the first building of Phase 2 at the Blue Hen Apartments Complex; and Leander Lakes Apartments.  There is residential construction activity in Clearview Meadows PND, Nottingham Meadows, Senators Lake, Seskinore Village of Cannon Mill and Chestnut Grove Farms. Certificates of Occupancy were is- sued to a total of 18 residential dwelling units (consisting of one family detached dwellings and town- house units) in the month of December. DECEMBER FY17 TOTAL FOR FY17 New Home Permits Issued 3 79 Value of Commercial Projects $431,235.00 $31,066,560.00 Downtown Incentives (Fees $481.00 (Includes a refund for $17,896.75 Waived) $111 issued in October 2016)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on December 19, 2016. The next Planning Commission meet- ing is scheduled for January 17, 2017. The following applications were considered:  Z-16-07 Kays Property on McKee Road —Recommendation to City Council for approval of the rezoning of a 4.35 acre+/- parcel located on the west side of McKee Road north of College Road, between 1216 and 1282 McKee Road. The current zoning of the property is CPO (Commercial and Professional Office Zone) with COZ-1 (Corridor Overlay Zone); and it is recommended to be rezoned to IO (Institutional and Office Zone) with COZ-1 (Corridor Overlay Zone),  MI-16-17 Text Amendment: Tractor Trailer Parking — The Planning Commission did not recommend approval of the proposed text amendment that would prohibit the parking of tractor trailers, or any part of a tractor trailer, in all residential zones and in certain non- residential zones (CPO, C-1, C-1A, C-2, C-2A, and SC-1). The amendment would also limit the parking of tractor trailers to designated loading zones or loading areas in certain nonresidential zones (C-3, C-4, IO, SC-2, and SC-3). This recommendation was forwarded to City Council for consideration. Board of Adjustment The Board of Adjustment met on December 21, 2016. The next regular scheduled meeting of the Board of Adjustment is scheduled for January 21, 2017. The following Application was considered: Applicant # V-16-16 Proper ty at 74 Laurel Dr ive—The Board moved to approve a variance of the requirements of Zoning Ordinance, Article 5 § 11.211(c) pertaining to new residential construction within the flood hazard area. They have specifically requested to build to the six (6) foot contour. Variance #V -15-07 was previously approved by the Board of Adjustment at its meeting of April 15, 2015. The variance expired because construction did not commence. Historic District Commission The Historic District Commission did not meet on December 15, 2016. The next Historic Dis- trict Commission meeting is scheduled for January 19, 2017.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY16 Projects The following projects are underway: Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. One family purchased a home, and two are under contract. Dover Interfaith Mission for Housing CDBG funds will be used to provide operation costs for the shelter. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance services for home- less households within the City. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and to complete emergency home repairs to eliminate housing conditions that threaten the health and safety of low income homeown- ers. Bids have been advertised for two (2) single family homes to be rehabbed in the city. Habitat for Humanity CDBG funds will be used to rehabilitate a vacant property to sell to a low income family and provide affordable housing in the City of Dover.

Code Enforcement Activity—DECEMBER Case Type # cases current # cases % staff initiated % staff initiated month YTD current month YTD No valid Rental Permit 1 105 100% 99% No valid Building Permit 6 49 60% 90% Tall grass and weeds 0 500 84% Unregistered vehicle 11 54 71% 70% Abandoned vehicle 2 44 50% 80% Annual Housing Inspection 61 321 98% 79% Property Maintenance – 26 380 62% 83% Exterior Electric Termination 12 135 100% 90% Dover Code of Ordinances 60 421 70% 75% Zoning 4 50 75% 76% Total Cases 183 2059 Total # of Inspections For 345 Month

Dangerous Buildings, Vacant Buildings & Demolitions  35 N. Queen Street—Property is condemned and a lien search is complete. Adjacent prop- erty owner has purchased the property and wants to demolish and turn the lot into a park- ing area for the church. The asbestos abatement is scheduled for December 14, 2016.  528 Bay Road—The property was demolished in December.  139 Mitscher Road—This property was condemned in July of 2015 as unfit for habitation. City Staff had scheduled it to go to City Council on August 24, 2015, to request permis- sion to have the structure demolished, but the property sold and the new owner obtained permits for renovations. Since that date, minimal work has been performed. On August 1, 2016, City Council ordered the owner to demolish the structure within 10 days. The asbestos survey and abatement are complete. The demolition is scheduled for early Janu- ary.  126 N. Ann Avenue—Notice sent to owner advising them that this property will be going forward to City Council on August 1st as a dangerous building. City Council deferred the demolition of this structure until November 7, 2016, to allow time for the new owner to make repairs or demolish. Permits were obtained for renovations and plumbing.  145 N. Ann Avenue—Notice sent to owner advising them that this property will be going forward to City Council on August 1st as a dangerous building. City Staff postponed sending this property to City Council until November 7, 2016. Property was declared dangerous and the owners were giving until December 7, 2016 to demolish. The asbestos survey was completed in late December with meetings scheduled for asbestos abatement contractors for early January.  131 N. Kirkwood Street —The property was condemned and taking forward to City Coun- cil as a dangerous building on November 7, 2016. Council ordered the owner to demolish the structure by December 7, 2016. The asbestos survey has been scheduled for early Jan- uary.  801 North State Street—The property was condemned on October 21, 2016 due to fire damage.  Vacant Buildings—During the month of December ten (10) additional buildings were reg- istered as vacant, and $12,775.00 in vacant building registration fees were collected.

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Current July 16-June17 Dec 2015 July 15-June16 Inspections DEC 16 FYTD 17 DEC 15 FYTD 16 Annual Fire/Life Safety Inspections 6 107 28 168 Fire/Code/DCO Complaints 17 209 22 204 Inspection Deficiencies from AFI 29 416 51 601 C/O & Acceptance Tests 9 86 28 99 Administrative Walk Thru 25 119 14 68 Plan Review 12 76 11 77 Accidental $0.00 $324,500 $4,500 $196,400 Incendiary $800,050 $120,000 $20,200 $45,400 Undetermined $0.00 $25,501 $5,000 $181,850 PERMITTING AND LICENSING Permits Issued DEC 16 FYTD 17 DEC 15 FYTD 16 Administrative Permit 39 39 4 19 Building Addition/Renovation Permits 30 195 32 205 Building Permits 18 181 19 146 Demolition Permits 3 18 2 34 Fence Permits 6 44 6 39 Fire Prevention Permits 9 66 7 80 Mechanical Permits 26 256 83 235 Plumbing Permits 33 206 48 220 Sign Permits 11 92 18 127 Swimming Pool Permits 0 5 0 2 Business Licenses 25 2088 27 1150 Merchant Licenses 4 354 3 263 Contractor Licenses 19 74 33 785 Lodging House Licenses 0 14 0 6 Mobile Homes 5 377 2 266 Public Occupancy 2 57 1 43 Rental Dwelling 28 129 24 151 BUILDING INSPECTIONS Inspections DEC 16 FYTD 17 DEC 15 FYTD 16 Building 424 2377 326 2069 Plumbing/Mechanical 417 2576 458 2181 Certificate of Occupancy 22 104 21 87

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated a total of three (3) incidents in the month of December, to include a fire at 1700 N DuPont Highway which resulted in a fire loss of over $750,000 and displaced 12 apartments. Our office along with DPD also made an arson arrest for the fire at 801 N. State Street which occurred in October. During the month of December the Fire Marshal’s Of- fice conducted several inspections, acceptance tests, certificate of occupancy, and plan reviews. Interviews were also conducted for the current opening. Recreation Division Enrollment Summary DECEMBER FY16 verses DECEMBER FY15 800 FY16 600 FY17 400 200 0 Gen Rec Sports Trips Leagues Camps Category FY15/16 FY16/17 General Recreation 165 213 Sports 36 101 Trips 101 139 Leagues 500 752 Camps n/a n/a

Revenue Breakdown: December 2016 verses December 2015 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Camps Building & Field Rentals Youth Connections/CSW Camps Youth Connections/CSW General Recreation $214.50 General Recreation 811.00 Sports 920.00 Sports 1225.00 Trips 246.00 Trips 312.00 Leagues 4445.00 Leagues 3051.00 Building & Field Rentals 175.00 Building & Field Rentals 55.00 Camps 0 Camps 50.00 Youth Connections/CSW 1387.00 Youth Connections/CSW 694.70 2016 Highlights

John W. Pitts Recreation Center – DECEMBER 2016 Total Program Attendance Facility Usage By The Hour 20,000 1,000 15,000 800 600 10,000 400 5,000 200 0 0 Dec 15 Dec 15 Jan 16 Feb 16 Jan 16 Feb 16 Mar 16 Apr 16 Mar 16 Apr 16 May 16 May 16 June 16 July 16 June 16 July 16 Aug 16 Sept 16 Aug 16 Sept 16 Oct 16 Oct 16 Nov 16 Dec 16 Nov 16 Dec 16 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour DEC 16 FYTD 17 DEC 15 FYTD 16 Open Gym 414 2,024.5 478 2,321.75 Fitness Classes 32 170 30 207 Leagues 128 485.5 106 425 Camps 0 988.5 0 860 Sports Classes 9 39 13.5 52 Meetings & Rentals 22 78 37 133 Enrichment Classes 0 5.5 13 21 Total Facility Usage Hours 605 3,791 677.5 4,019.25 Daily Program Attendance** DEC 16 FYTD 17 DEC 15 FYTD 16 Total 6,543 21,568 6,343 22,971 Open Gym 346 1,675 440 2,073 Fitness Classes 87 682 186 1,135 Leagues 5,928 16,872 5,053 16,495 Camps 0 1,284 0 1,086 Sports Classes 60 323 131 350 Meetings & Rentals 102 684 456 1,527 Enrichment Classes 0 28 77 105 Since our opening in late April 2008, we have had 468,421 guests at the John W. Pitts Recreation Center. Open Gym Registrations and Packages Sold PACKAGES SOLD: DEC MTD YTD FYTD Daily: 15 $45 72 $216 Individual Quarterly: 3 $45 4 60 Individual Annual: 0 $0 0 0 Family Quarterly: 0 $0 0 0 Family Annual: 0 $0 0 0 Revenue $90 $276

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS DECEMBER 2016 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS DECEMBER 2016 FINANCE DEPARTMENT ACTIVITY LEVELS FY16 YTD FY17 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 3,598 3,592 Total Amount of All Deposits $ 72,964,761 $ 72,549,613 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 454,243 100.0% $ 37,289,230 456,321 100.0% $ 39,582,705 Wages and Hours Worked Regular 365,704 80.5% $ 8,023,437 372,161 81.6% $ 8,507,014 All over time 18,473 4.1% $ 789,991 17,847 3.9% $ 791,020 Other Paid or Unpaid Wages and Hours Vacation 25,079 5.5% $ 691,283 24,824 5.4% $ 717,648 Sick 7,943 1.7% $ 196,404 8,855 1.9% $ 242,974 Terminal Leave - Retiree Vacation/Sick Payout 15,462 3.4% $ 504,632 14,835 3.3% $ 454,059 Comp Time 3,797 0.8% $ 110,317 3,648 0.8% $ 100,414 Personal 546 0.1% $ 17,102 1,975 0.4% $ 64,665 Leave Without Pay 2,870 0.6% $ - 1,047 0.2% $ - Other (description below) 14,371 3.2% $ 483,240 11,130 2.4% $ 410,763 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 13 13 Number of Payroll Checks & Direct Deposits Issued 5,044 5,227 Number of Pension Checks Issued 5,318 5,302 Total Pension Benefits Paid - Defined Benefit Plan $ 9,142,714 $ 9,132,949 ACCOUNTS PAYABLE Number of Check Vouchers 3,004 3,006 Number of EFT Vouchers 1,239 1,293 Vouchers Dollar Amount Disbursed $ 38,050,285 $ 34,422,562 PROCUREMENT & INVENTORY ACTIVITY LEVELS Warehouse Stock 3,500,000.00 1,440 1,420 3,000,000.00 1,400 2,500,000.00 1,380 1,360 2,000,000.00 1,340 Value 1,500,000.00 Line Items 1,320 1,000,000.00 1,300 1,280 500,000.00 1,260 0.00 1,240 Dec-15 Feb-16 Apr-16 Jun-16 Aug-16 Oct-16 Dec-16 Value: $2,272,237.78 Line Items: 1,310 Fuel Use Unleaded: 10,617.6 gallons Diesel: 6,876.5 gallons Total Cost: $ 28,757.32 2

City of Dover Finance Department Monthly Report - December 2016 General Fund Summary 50% Budget YTD Balance Budget Beginning Balance $ 4,493,900 $ - $ 4,493,900 0.0% Revenues Court of Chancery Fees 1,100,000 517,820 582,180 47.1% Police Extra Duty, Fines & Revenue 1,288,300 481,016 807,284 37.3% Franchise Fees 680,000 171,930 508,070 25.3% Grants 623,500 3,800 619,700 0.6% Intrafund Services 5,218,700 2,342,861 2,875,839 44.9% Library & Recreation Revenues 532,900 260,678 272,222 48.9% Licenses & Permits 3,129,100 2,366,649 762,451 75.6% Property Taxes (1) 12,895,100 12,819,465 75,635 99.4% Miscellaneous Revenues 146,800 109,550 37,250 74.6% Sanitation Revenues 2,538,300 1,253,126 1,285,174 49.4% Garrison Farm Rent Revenue 94,500 31,114 63,386 32.9% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 673,100 336,714 336,386 50.0% Civil Traffic Penalties 496,900 156,191 340,709 31.4% Transfer Taxes 1,672,700 878,495 794,205 52.5% Police Grants/Extra Duty 258,600 120,382 138,218 46.6% Water/Wastewater Fund 875,000 438,000 437,000 50.1% Electric Fund 10,000,000 5,837,333 4,162,667 58.4% Total Revenues 42,223,500 28,125,124 14,098,376 66.6% Total Beginning Balance & Revenues $ 46,717,400 $ 28,125,124 $ 18,592,276 60.2% Expenditures City Clerk & Council $ 553,400 $ 241,172 $ 312,228 43.6% Mayor, City Manager & Human Resources 1,258,900 618,974 639,926 49.2% Police & Police Extra Duty 16,875,200 7,956,447 8,918,753 47.1% Public Services 5,077,600 2,090,237 2,987,363 41.2% Engineering 207,000 92,749 114,251 44.8% Procurement & Inventory, Facilities Mgmt., Fleet Maint. 1,968,500 938,381 1,030,119 47.7% Planning, Inspections, Life Safety, & Code Enf. 2,151,000 926,540 1,224,460 43.1% Finance, Info Tech & Customer Services 2,871,200 1,406,196 1,465,004 49.0% Library & Recreation 2,385,900 1,101,123 1,284,777 46.2% Fire Department 721,700 323,522 398,178 44.8% Assessor 244,000 103,981 140,019 42.6% Contribution to DDP 150,000 75,000 75,000 50.0% Miscellaneous Grant Expense 25,000 - 25,000 0.0% Other Employment Expenses 400,700 - 400,700 0.0% Bank & CC Fees 15,000 1,980 13,020 13.2% Insurance 700,000 181,647 518,353 25.9% OPEB - Retiree’s Health Care Contribution 2,039,700 1,019,975 1,019,725 50.0% Appropriation to Police Pension Fund 670,000 335,833 334,167 50.1% Police Pension Trust Contribution - State Grant 500,000 - 500,000 0.0% Street Lights 804,000 408,841 395,159 50.9% Debt Service 685,300 467,421 217,879 68.2% Transfers Out Inventory Write-offs 10,000 10,000 - 100.0% Capital Projects Fund 1,859,400 1,395,000 464,400 75.0% Uncollectibles: Trash & Other 50,000 50,000 - 100.0% Total Expenditures 42,223,500 19,745,019 22,478,481 46.8% Budget Balance -Working Capital 4,493,900 - 4,493,900 0.0% Total Budget Balance & Expenditures $ 46,717,400 $ 19,745,019 $ 27,009,181 42.3% Reserve Balances Contingency $ 741,000 $ 738,213 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 12/31/16 is $289,505 as compared to $363,179 in December 2015. 3

City of Dover Finance Department Monthly Report - December 2016 Water/Wastewater Fund Summary 50% Budget YTD Balance Budget Beginning Balance - Water $ 566,500 $ - $ 566,500 0.0% Beginning Balance - Wastewater 663,200 - 663,200 0.0% 1,229,700 - 1,229,700 0.0% Revenues Water Services 5,800,000 3,127,705 2,672,295 53.9% Wastewater Services 3,800,000 1,949,582 1,850,418 51.3% Wastewater Treatment Services 3,000,000 1,534,905 1,465,095 51.2% Groundwater Inflow Adjustment 1,938,000 982,023 955,977 50.7% Water Tank Space Leases 366,200 162,030 204,170 44.2% Miscellaneous Receipts 83,000 65,804 17,196 79.3% Impact Fees - Water 252,000 352,837 (100,837) 140.0% Impact Fees - Wastewater 228,000 323,000 (95,000) 141.7% Total Revenues 15,467,200 8,497,886 6,969,314 54.9% Total Beginning Balance & Revenues $ 16,696,900 $ 8,497,886 $ 8,199,014 50.9% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 516,500 $ 244,189 $ 272,311 47.3% Water Department 655,400 292,032 363,368 44.6% Water Treatment Plant 1,727,400 846,901 880,499 49.0% Wastewater Department 962,400 421,082 541,318 43.8% Kent County Treatment Charge 4,130,000 1,944,770 2,185,230 47.1% Intrafund Service Fees 1,653,800 730,858 922,942 44.2% Retiree's Health Care 192,400 96,000 96,400 49.9% Debt Service 1,227,200 563,550 663,650 45.9% Other Employment Expenses 21,200 - 21,200 0.0% Bank & CC Fees 25,000 11,591 13,409 46.4% Bond Issuance Cost 40,000 - 40,000 0.0% Transfers Out Water I & E Fund 1,000,000 750,000 250,000 75.0% Wastewater I & E Fund 1,000,000 750,000 250,000 75.0% General Fund 875,000 438,000 437,000 50.1% Contingency Reserve - Water 110,000 110,000 - 100.0% Contingency Reserve - Wastewater 60,000 60,000 - 100.0% Electric Improv. & Ext. 231,200 - 231,200 0.0% Total Expenses 14,427,500 7,258,973 7,168,527 50.3% Budget Balances Budget Balance - Work. Cap Water 1,103,100 - 1,103,100 0.0% Budget Balance - Work. Cap WW 1,166,300 - 1,166,300 0.0% Total Budget Balances 2,269,400 - 2,269,400 0.0% Total Budget Balances & Expenses $ 16,696,900 $ 7,258,973 $ 9,437,927 43.5% Reserve Balances Contingency-Water $ 249,000 $ 228,822 Contingency-Wastewater $ 253,100 $ 276,239 Impact Fee Reserve - Water $ 243,200 $ 437,343 Impact Fee Reserve - Wastewater $ 1,391,800 $ 3,097,991 Bond Coverage Ratio (Covenant 1.20) 3.44 5.46 4

City of Dover Finance Department Monthly Report - December 2016 Electric Revenue Fund Summary 50% Budget YTD Balance Budget Beginning Balance $ 13,302,200 $ - $ 13,302,200 0.0% Revenues Direct Sales to Customers 77,193,200 42,101,069 35,092,131 54.5% Utility Tax 1,287,900 701,093 586,807 54.4% Weyandt Hall Rents 223,000 81,527 141,473 36.6% Miscellaneous Revenues 676,600 401,316 275,284 59.3% Interest Earnings 47,900 111,054 (63,154) 231.8% Total Revenues 79,428,600 43,396,059 36,032,541 54.6% Total Beginning Balance & Revenues $ 92,730,800 $ 43,396,059 $ 49,334,741 46.8% Expenses Power Supply & Generation Hedged Energy $ 16,557,600 $ 10,655,642 $ 5,901,958 64.4% Power Supply Management 996,000 417,498 578,502 41.9% Capacity Charges 10,160,600 5,301,838 4,858,762 52.2% Dover Sun Park Energy 2,313,900 1,106,492 1,207,408 47.8% Renewal Energy Credits (Incl. Solar) 1,036,800 184,094 852,706 17.8% RGGI 129,300 - 129,300 0.0% PJM Charges - Energy 12,357,900 2,230,692 10,127,208 18.1% PJM Charges - Transmission & Fees 7,603,800 2,539,022 5,064,778 33.4% Total Power Supply 51,155,900 22,435,278 28,720,622 43.9% Plant Operations 6,215,700 2,974,581 3,241,119 47.9% Generation Fuels 302,600 1,239,785 (937,185) 409.7% Capacity Credits (7,355,100) (3,755,602) (3,599,498) 51.1% PJM Spot Market Energy (804,900) (1,364,565) 559,665 169.5% PJM Credits (360,000) (360,825) 825 100.2% Total Generation (2,001,700) (1,266,626) (735,074) 63.3% Total Power Supply & Generation 49,154,200 21,168,652 27,985,548 43.1% Electric Operating Divisions: Transmission/Distribution 3,605,700 1,695,153 1,910,547 47.0% Electrical Engineering 1,247,900 517,777 730,123 41.5% Administration 929,700 351,450 578,250 37.8% Meter Reading 378,600 175,511 203,089 46.4% Systems Operations 651,700 311,116 340,584 47.7% Intrafund Services 3,564,900 1,612,003 1,952,897 45.2% Utility Tax 1,287,900 701,094 586,806 54.4% Retirees Health Care 600,000 300,000 300,000 50.0% Interest on Deposits 21,000 10,077 10,923 48.0% Green Energy Payment to DEMEC 128,000 70,630 57,370 55.2% Accounts Receivable Write-Offs 250,000 250,000 - 100.0% Other Employee Expenses 58,900 - 58,900 0.0% Bank & CC Fees 275,000 140,945 134,055 51.3% Debt Service 1,618,000 825,102 792,898 51.0% Transfers Out: General Fund 10,000,000 5,837,333 4,162,667 58.4% Electric Improvement & Extension Fund 2,500,000 1,250,000 1,250,000 50.0% Future Capacity Reserve 750,000 375,000 375,000 50.0% Depreciation Reserve 750,000 375,000 375,000 50.0% Rate Stabilization Reserve 1,250,000 625,000 625,000 50.0% Total Expenses 79,021,500 36,591,843 42,429,657 46.3% Budget Balance - Work. Capital 13,709,300 - 13,709,300 0.0% Total Budget Balance & Expenses $ 92,730,800 $ 36,591,843 $ 56,138,957 39.5% Reserve Balances Contingency Reserve $ 848,300 $ 856,220 Insurance Reserve $ 762,000 $ 769,120 Rate Stabilization Reserve $ 8,511,900 $ 7,947,895 Bond Coverage Ratio (Covenant 1.25) 4.22 12.01 Megawatt Hours Sold & Purchased Sales per MWh $ 107.70 $ 148.56 137.9% Purchased/Generated MWh 747,187 352,992 47.2% All In MWh Supply & Generation $ 65.79 $ 59.97 91.2% 5

City of Dover Finance Department Monthly Report - December 2016 General Capital Project Fund Summary 50% Budget YTD Balance Budget Beginning Balance - Projects $ 383,900 $ - $ 383,900 0.0% Revenues State Grant - Other 105,000 31,350 73,650 29.9% Interest Earnings 5,000 8,544 (3,544) 170.9% Transfer from General Fund for Projects 1,859,400 1,395,000 464,400 75.0% Miscellaneous Receipts - 16,622 (16,622) 0.0% Income from Sale of Assets - 80,299 (80,299) 0.0% Transfer from Parkland Reserve 80,000 - 80,000 0.0% Total Revenues 2,049,400 1,531,815 517,585 74.7% Total Beginning Balance & Revenue $ 2,433,300 $ 1,531,815 $ 901,485 63.0% Expenditures Fire $ 145,700 $ 145,614 $ 86 99.9% Grounds Maintenance 58,200 95,511 (37,311) 164.1% Recreation 165,000 - 165,000 0.0% Life Safety 29,500 - 29,500 0.0% Police 299,800 210,217 89,583 70.1% Streets 1,026,000 125,394 900,606 12.2% Sanitation 261,500 - 261,500 0.0% City Manager - 429,125 (429,125) 0.0% Facilities Management 27,700 - 27,700 0.0% Fleet Maintenance 31,000 - 31,000 0.0% Total Expenditures 2,044,400 1,005,861 1,038,539 49.2% Budget Balance - Projects 388,900 - 388,900 0.0% Total Budget Balance & Expenditures $ 2,433,300 $ 1,005,861 $ 1,427,439 41.3% Reserve Balances Capital Asset Replacement Reserve $ 1,266,300 $ 1,263,022 Parkland/Recreation $ 247,900 $ 328,849 6

City of Dover Finance Department Monthly Report - December 2016 Water/Wastewater Improvement & Extension Fund Summary 50% Budget YTD Balance Budget Beginning Balance - Water $ 1,179,900 $ - $ 1,179,900 0.0% Beginning Balance - Wastewater 952,600 - 952,600 0.0% 2,132,500 - 2,132,500 Revenues Interest Earnings 20,000 47,220 (27,220) 236.1% Income from Sale of Assets - 2,255 (2,255) 0.0% Transfer from Operating Fund for Water 1,000,000 750,000 250,000 75.0% Transfer from Operating Fund for Wastewater 1,000,000 750,000 250,000 75.0% Transfer from Impact Fee Reserve - Water 190,800 - 190,800 0.0% Transfer from Impact Fee Reserve - Wastewater 211,200 - 211,200 0.0% State Loan-Water 884,000 - 884,000 0.0% State Loan-Wastewater 2,400,000 - 2,400,000 0.0% Total Revenues 5,706,000 1,549,475 4,156,525 27.2% Total Beginning Balance & Revenues $ 7,838,500 $ 1,549,475 $ 6,289,025 19.8% Expenses Engineering & Inspection $ 30,400 $ - $ 30,400 0.0% Water 1,338,800 10,624 1,328,176 0.8% Wastewater 2,021,200 1,112,259 908,941 55.0% Water Treatment Plant 1,200,000 78,043 1,121,957 6.5% Total Expenses 4,590,400 1,200,926 3,389,474 26.2% Budget Balance Water - Working Capital 2,226,700 - 2,226,700 0.0% Budget Balance Wastewater - Working Capital 1,021,400 - 1,021,400 0.0% Total Budget Balances 3,248,100 - 3,248,100 0.0% Total Budget Balances & Expenses $ 7,838,500 $ 1,200,926 $ 6,637,574 15.3% Reserve Balances Capital Asset Replacement - Water $ 518,500 $ 523,356 Capital Asset Replacement - Wastewater $ 517,300 $ 522,159 7

City of Dover Finance Department Monthly Report - December 2016 Electric Improvement & Extension Fund Summary 50% Budget YTD Balance Budget Beginning Balance $ 5,540,500 $ - $ 5,540,500 0.0% Revenues Interest Earnings 40,000 57,064 (17,064) 142.7% Development Grants 5,000 20,000 (15,000) 400.0% Transfer from Electric Revenue Fund 2,500,000 1,250,000 1,250,000 50.0% Transfer from Water/Wastewater Fund 231,200 - 231,200 0.0% Income from Sale of Assets - 27,074 (27,074) 0.0% General Service Billing 900,000 153,639 746,361 17.1% Total Revenues 3,676,200 1,507,777 2,168,423 41.0% Total Beginning Balance & Revenues $ 9,216,700 $ 1,507,777 $ 7,708,923 16.4% Expenses Electric Generation $ 1,842,800 $ 471,939 $ 1,370,861 25.6% Transmission/Distribution 1,975,000 373,954 1,601,046 18.9% Electrical Engineering 910,700 339,729 570,971 37.3% Meter Reading 41,800 - 41,800 0.0% ERP System 1,000,000 26,052 973,948 2.6% Total Expenses 5,770,300 1,211,674 4,558,626 21.0% Budget Balance Bond - Work. Capital 3,446,400 - 3,446,400 0.0% Total Budget Balance & Expenses $ 9,216,700 $ 1,211,674 $ 8,005,026 13.1% Reserve Balances Depreciation Reserve $ 10,910,200 $ 10,580,247 Future Capacity Reserve $ 10,961,700 $ 10,733,992 City of Dover Electric Revenue Fund FY17 - White Oak Solar Park Incremental Cost Original Budget YTD Balance Power Supply & Generation Dover Sun Park - Energy $ 2,446,700 $ 1,198,785 $ 1,247,916 Dover Sun Park - REC's 362,400 159,243 203,157 Total Power Supply Cost 2,809,100 1,358,027 1,451,073 Non-Solar Power Supply Cost (742,866) (454,814) (288,052) Incremental Energy Cost $ 2,066,234 $ 903,214 $ 1,163,020 Revenues Customer Sales - Electricity (93,900) (51,573) (42,327) Rent Receipts (94,500) (31,114) (63,386) Total Revenues (188,400) (82,687) (105,713) Incremental Sun Park Cost $ 1,877,834 $ 820,526 $ 1,057,308 MWh Purchased/Generated - Solar 18,159.000 8,637.978 MWh $ Solar Energy $ 134.74 138.78 Solar REC's MWh 1,532.000 MWh $ Solar REC (one month lag)* 103.94 8

City of Dover Finance Department Monthly Report - December 2016 Community Transportation Improvement Fund 50% Budget YTD Balance Budget Beginning Balance $ 92,100 $ - $ 92,100 0.0% Revenues Grants Revenue 500,000 - 500,000 0.0% Interest Earned - 146 (146) 0.0% Total Revenues 500,000 146 499,854 0.0% Total Beginning Balance & Revenues $ 592,100 $ 146 $ 591,954 0.0% Expenses Transfer to Capital Project Fund $ 500,000 $ 77,593 $ 422,407 15.5% Total Expenses 500,000 77,593 422,407 15.5% Budget Balance - Working Capital 92,100 - 92,100 0.0% Total Budget Balances & Expenses $ 592,100 $ 77,593 $ 514,507 13.1% 9

City of Dover Finance Department Monthly Report - December 2016 Police Grant Funds 50% Budget YTD Balance Budget Beginning Balance $ 295,300 $ - $ 295,300 0.0% Revenues State & Federal Grants Received 319,000 189,040 129,960 59.3% Interest Earnings - 1,333 (1,333) 0.0% Total Revenues 319,000 190,373 128,627 59.7% Total Beginning Balance & Revenues $ 614,300 $ 190,373 $ 423,927 31.0% Expenses Cadet Program $ 81,100 $ 38,075 $ 43,025 46.9% Equipment & Program Supplies 284,000 149,260 134,740 52.6% Telephone/Fax 16,000 9,170 6,830 57.3% Training/Conference/Food/Travel 17,000 27,942 (10,942) 164.4% Consulting/Audit Fees 1,000 - 1,000 0.0% Contractual services 5,000 200 4,800 4.0% Operating Transfers - Out 82,000 120,382 (38,382) 146.8% Total Expenses 486,100 345,029 141,071 71.0% Budget Balance - Working Capital (Unaudited) 128,200 - 128,200 0.0% Total Budget Balances & Expenses $ 614,300 $ 345,029 $ 269,271 56.2% City of Dover Finance Department Monthly Report - December 2016 Library Grant Fund 50% Budget YTD Balance Budget Beginning Balance $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 305,500 148,514 156,986 48.6% Federal Grants 2,500 2,920 (420) 116.8% Total Revenues 308,000 151,434 156,566 49.2% Total Beginning Balance & Revenues $ 325,300 $ 151,434 $ 173,866 46.6% Expenses Program Expenses/Supplies-State Grants $ 27,500 $ 10,510 $ 16,990 38.2% Program Expenses/Supplies-Federal Grants 2,500 2,597 (97) 103.9% Office Supplies 30,800 11,989 18,811 38.9% Printing/Duplicating 12,500 7,439 5,061 59.5% Postage 100 85 15 85.0% Books 150,600 41,716 108,884 27.7% Furniture 10,500 5,193 5,307 49.5% Audio Visual Supplies 77,200 28,439 48,761 36.8% Training/Conference/Food/Travel 5,300 1,013 4,287 19.1% Office Equipment/Repairs & Maintenance 6,300 3,886 2,414 61.7% Other Equipment - Lease 2,000 970 1,030 48.5% Total Expenses 325,300 113,837 211,463 35.0% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 325,300 $ 113,837 $ 211,463 35.0% 10

City of Dover Finance Department Monthly Report - December 2016 After School Program/Substance Abuse Prevention Fund 50% Budget YTD Balance Budget Beginning Balance $ 60,300 $ - $ 60,300 0.0% Revenues Grants Received 28,000 21,023 6,977 75.1% Recreation Revenue 33,000 13,092 19,908 39.7% Total Revenues 61,000 34,115 26,885 55.9% Total Beginning Balance & Revenues $ 121,300 $ 34,115 $ 87,185 28.1% Expenses Temporary Help/Benefits $ 60,200 $ 31,747 $ 28,453 52.7% Program Expenses/Supplies 55,000 19,051 35,949 34.6% Total Expenses 115,200 50,798 64,402 44.1% Budget Balance - Working Capital 6,100 - 6,100 0.0% Total Budget Balances & Expenses $ 121,300 $ 50,798 $ 70,502 41.9% City of Dover Finance Department Monthly Report - December 2016 CDBG Fund 50% Budget YTD Balance Budget Beginning Balance $ 2,100 $ - $ 2,100 0.0% Revenues Grants Received 236,500 6,277 230,223 2.7% Interest Earnings - 97 (97) 0.0% Total Revenues 236,500 6,374 230,126 2.7% Total Beginning Balance & Revenues $ 238,600 $ 6,374 $ 232,226 2.7% Expenses Closing Cost/Down Payment Program $ 50,000 $ 19,102 $ 30,898 38.2% Connection Community Support Program 7,200 2,365 4,835 32.8% Dover Interfaith Ministry 22,000 11,576 10,424 52.6% MHDC Emergency Home Repair 25,000 23,248 1,752 93.0% Habitat For Humanity 30,000 2,953 27,047 9.8% Milford Housing H/O Rehabilitation 55,000 1,222 53,778 2.2% Salaries 47,300 11,137 36,163 23.5% NSP Expense - 7,619 (7,619) 0.0% Total Expenses 236,500 79,222 157,278 33.5% Budget Balance - Working Capital 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 238,600 $ 79,222 $ 159,378 33.2% 11

MONTHLY REPORT DECEMBER 2016

Date Range: From 12/01/2016 to 12/31/2016 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 12/01/2016 30046 2016-001199 19:54 340 N QUEEN ST Smoke detector activation, no fire - unintentional 0.3 12/01/2016 30046 2016-001200 21:08 16 ANCHOR LA Authorized controlled burning 0.4 12/02/2016 30046 2016-001201 00:38 1200 N DUPONT HWY Good intent call, other 0.2 12/03/2016 30046 2016-001202 04:49 51 WEBBS LN N Smoke detector activation, no fire - unintentional 0.5 12/03/2016 30046 2016-001203 10:55 HOPE ST & S BRADFORD ST Special outside fire, other 0.3 12/03/2016 30046 2016-001204 15:01 400 N DUPONT HWY E Smoke detector activation due to malfunction 0.5 12/03/2016 30046 2016-001205 18:41 785 OAK DR Authorized controlled burning 0.1 12/03/2016 30046 2016-001206 19:31 RT 1 SOUTH BOUND AT LEIPSIC Water & ice-related rescue, other 0.1 12/04/2016 30046 2016-001207 14:24 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 12/04/2016 30046 2016-001208 20:38 120 N STATE ST Smoke detector activation, no fire - unintentional 0.1 12/04/2016 30046 2016-001209 20:55 3086 S STATE ST Building fire 1.3 12/05/2016 30046 2016-001210 10:29 S STATE ST & THE GREEN HazMat release investigation w/no HazMat 0.2 12/05/2016 30046 2016-001211 12:53 120 N STATE ST Smoke detector activation due to malfunction 0.2 12/05/2016 30046 2016-001212 13:02 1030 FORREST AVE 109 Gas leak (natural gas or LPG) 0.4 12/05/2016 30046 2016-001213 13:45 1449 S STATE ST Cooking fire, confined to container 0.5 12/05/2016 30046 2016-001214 17:52 116 OVERLOOK PL Smoke detector activation, no fire - unintentional 0.0 12/05/2016 30046 2016-001215 19:32 SAULSBURY RD Extrication of victim(s) from vehicle 0.4 12/06/2016 30046 2016-001216 00:57 406 ALDER RD Vicinity alarm (incident in other location) 0.4 12/06/2016 30046 2016-001217 07:11 1700 N. DUPONT HIGHWAY Building fire 4.4 12/06/2016 30046 2016-001218 15:53 515 N DUPONT HWY Malicious, mischievous false call, other 0.3 12/06/2016 30046 2016-001219 20:02 892 WOODCREST DR Local alarm system, malicious false alarm 0.3 12/07/2016 30046 2016-001220 14:05 707 N GOVERNORS AVE Good intent call, other 0.3 12/08/2016 30046 2016-001221 08:28 50 KENTWOOD DR Gas leak (natural gas or LPG) 0.7 12/08/2016 30046 2016-001222 09:13 222 BAYARD AVE Medical assist, assist EMS crew 0.3 12/08/2016 30046 2016-001223 12:48 518 BAY RD System malfunction, other 0.3 12/08/2016 30046 2016-001224 22:21 3 MICHAEL CT Smoke detector activation due to malfunction 0.3 12/09/2016 30046 2016-001225 03:44 65 STEVENSON DR Smoke or odor removal 0.6 12/09/2016 30046 2016-001226 06:28 2342 WHITEOAK RD Police matter 0.0 12/09/2016 30046 2016-001227 09:03 102 ORCHARD AVE Passenger vehicle fire 0.7 12/09/2016 30046 2016-001228 16:05 31 Academy Street Cover assignment, standby, moveup 6.7 12/09/2016 30046 2016-001229 22:44 2030 GENERALS WAY B Cooking fire, confined to container 0.4 12/10/2016 30046 2016-001230 05:50 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.1 12/10/2016 30046 2016-001231 17:17 406 MORGAN CHOICE RD Public service 2.5 12/11/2016 30046 2016-001232 14:45 113 LADY BUG DR Smoke detector activation due to malfunction 0.6 12/11/2016 30046 2016-001233 18:02 82 WIMBLEDON DR Carbon monoxide incident 1.4 12/11/2016 30046 2016-001234 18:32 218 E CAMDEN WYOMING AVE. Dispatched & canceled en route 0.0 12/11/2016 30046 2016-001235 23:25 1700 N DUPONT HWY BLDG K Smoke scare, odor of smoke 0.5 12/12/2016 30046 2016-001236 06:02 211 DELAWARE AVE Removal of victim(s) from stalled elevator 0.6 12/12/2016 30046 2016-001237 10:08 27 N TURNBERRY DR Person in distress, other 0.4 12/12/2016 30046 2016-001238 10:17 211 DELAWARE AVE Municipal alarm system, malicious false alarm 0.0 12/12/2016 30046 2016-001239 16:21 323 N STATE ST Arcing, shorted electrical equipment 0.1 12/13/2016 30046 2016-001240 15:02 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.1 12/14/2016 30046 2016-001241 15:35 910 WHATCOAT DR Smoke detector activation, no fire - unintentional 0.2 12/15/2016 30046 2016-001242 03:22 122 BETH PL Gas leak (natural gas or LPG) 0.6 12/15/2016 30046 2016-001243 07:21 1700 N DUPONT HWY BLDG J Special outside fire, other 0.7 12/15/2016 30046 2016-001244 11:09 1574 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 12/15/2016 30046 2016-001245 15:33 1450 S DUPONT HWY System malfunction, other 0.4 12/15/2016 30046 2016-001246 17:36 125 HAMAN DR Smoke detector activation, no fire - unintentional 0.3 12/16/2016 30046 2016-001247 00:25 206 N DUPONT HWY Extrication of victim(s) from vehicle 0.3 12/16/2016 30046 2016-001248 02:56 1450 S DUPONT HWY System malfunction, other 0.3 12/16/2016 30046 2016-001249 11:10 107 FOX HALL DR Lock-in (if lock out , use 511 ) 0.5 12/16/2016 30046 2016-001250 13:08 150 LAKEVIEW DR CO detector activation due to malfunction 0.5 12/17/2016 30046 2016-001251 15:07 115 S KIRKWOOD ST Smoke detector activation, no fire - unintentional 0.2 12/17/2016 30046 2016-001252 16:08 171 WESTMINSTER DR Sprinkler activation, no fire - unintentional 1.0 12/18/2016 30046 2016-001253 07:30 1706 N DUPONT HWY Local alarm system, malicious false alarm 0.4 12/18/2016 30046 2016-001254 08:27 210 S GOVERNORS AVE Carbon monoxide incident 0.9 12/18/2016 30046 2016-001255 11:05 59 S TURNBERRY DR Water problem, other 0.2 12/18/2016 30046 2016-001256 11:17 242 NORTHDOWN DR Smoke detector activation, no fire - unintentional 0.3 12/18/2016 30046 2016-001257 15:56 19 S STATE ST Smoke detector activation due to malfunction 0.2 Date: 01/11/2017 Page: 1 Time:11:53

Date FDID Incident# Alarm ### Address Suite Type Lgth 12/18/2016 30046 2016-001258 16:12 1568 N DUPONT HWY Unintentional transmission of alarm, other 0.5 12/18/2016 30046 2016-001259 17:35 COLLEGE RD No incident found on arrival at dispatch address 0.4 12/19/2016 30046 2016-001260 04:10 240 BEISER BLVD System malfunction, other 0.8 12/19/2016 30046 2016-001261 12:30 240 BEISER BLVD System malfunction, other 0.1 12/19/2016 30046 2016-001262 13:21 19 S STATE ST Smoke detector activation due to malfunction 0.1 12/19/2016 30046 2016-001263 20:18 297 EAST SHELLDRAKE CIRCLE Good intent call, other 0.4 12/20/2016 30046 2016-001264 10:40 820 CARVEL DR G Brush or brush-and-grass mixture fire 0.3 12/20/2016 30046 2016-001265 14:43 1200 N DUPONT HWY Alarm system activation, no fire - unintentional 0.1 12/20/2016 30046 2016-001266 15:21 1211 N DUPONT HWY D Alarm system activation, no fire - unintentional 0.5 12/20/2016 30046 2016-001267 16:27 800 N STATE ST Dispatched & canceled en route 0.0 12/20/2016 30046 2016-001268 19:54 1200 N DUPONT HWY Sprinkler activation, no fire - unintentional 0.5 12/21/2016 30046 2016-001269 09:10 898 WOODCREST DR Overheated motor 0.3 12/22/2016 30046 2016-001270 11:19 1011 BAY RD Smoke detector activation due to malfunction 0.5 12/22/2016 30046 2016-001271 15:08 2533 WHITEOAK ROAD Passenger vehicle fire 0.6 12/22/2016 30046 2016-001272 18:08 622 CAROL ST Hazardous condition, other 0.2 12/22/2016 30046 2016-001273 18:20 1300 S FARMVIEW DR C Smoke detector activation, no fire - unintentional 0.4 12/23/2016 30046 2016-001274 09:05 1200 N DUPONT HWY Detector activation, no fire - unintentional 0.1 12/23/2016 30046 2016-001275 11:37 1700 N DUPONT HWY CHAR Good intent call, other 0.5 12/23/2016 30046 2016-001276 15:27 907 CARVEL DR Gas leak (natural gas or LPG) 0.5 12/23/2016 30046 2016-001277 16:02 1011 BAY RD Smoke detector activation due to malfunction 0.3 12/23/2016 30046 2016-001278 18:59 21 LOTUS ST Gas leak (natural gas or LPG) 0.6 12/24/2016 30046 2016-001279 01:21 3185 FORREST AVE Outside rubbish fire, other 1.3 12/24/2016 30046 2016-001280 13:42 319 BILLY MITCHELL LN Smoke detector activation, no fire - unintentional 0.5 12/24/2016 30046 2016-001281 15:06 1365 N DUPONT HWY 3054 Motor vehicle accident with no injuries. 0.3 12/24/2016 30046 2016-001282 15:28 561 N DUPONT HWY Gas leak (natural gas or LPG) 0.5 12/24/2016 30046 2016-001283 19:18 31 WELLINGTON AVE Good intent call, other 0.4 12/25/2016 30046 2016-001284 10:55 223 W LOOCKERMAN ST Smoke detector activation, no fire - unintentional 0.3 12/25/2016 30046 2016-001285 12:03 845 PAUL ST Smoke detector activation, no fire - unintentional 0.3 12/26/2016 30046 2016-001286 15:19 29 MCKEE RD Good intent call, other 0.5 12/27/2016 30046 2016-001287 12:57 339 MIMOSA AVE Building fire 2.5 12/27/2016 30046 2016-001288 16:30 400 N DUPONT HWY Cooking fire, confined to container 0.2 12/28/2016 30046 2016-001289 15:15 130 GATEWAY SOUTH BLVD Dispatched & canceled en route 0.2 12/28/2016 30046 2016-001290 15:43 9 E LOOCKERMAN ST Brush or brush-and-grass mixture fire 0.3 12/29/2016 30046 2016-001291 07:18 213 N NEW ST Hazardous condition, other 0.5 12/29/2016 30046 2016-001292 10:46 402 COWGILL ST Smoke detector activation, no fire - unintentional 0.3 12/29/2016 30046 2016-001293 19:23 500 PERSIMMON TREE LA 323 Cooking fire, confined to container 0.5 12/29/2016 30046 2016-001294 20:21 1700 N DUPONT HWY BLDG A BLDG Good intent call, other 0.5 12/31/2016 30046 2016-001295 15:32 1032 S DUPONT HWY Rescue, EMS incident, other 0.9 12/31/2016 30046 2016-001296 15:52 348 MIMOSA AVE 0.3 Total Number of Incidents: 98 Total Length of Incidents: 52.9 Hours

3:25 PM Robbins Hose Company # 1, Inc. 01/07/17 Accrual Basis Profit & Loss Detail December 2016 Type Date Num Name Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 12/19/2016 1700 Atlantic Emergency Solutions Check 12/19/2016 1701 Dover Automotive Check 12/31/2016 1704 Atlantic Emergency Solutions Total Apparatus Repairs & Maintenance Electricity Check 12/10/2016 1696 City of Dover Utility Check 12/10/2016 1697 City of Dover Utility Total Electricity Heating Expenses- Gas Check 12/04/2016 1693 Chesapeake Utilities Check 12/10/2016 1695 Chesapeake Utilities Total Heating Expenses- Gas Other Equipment Repairs Check 12/31/2016 1705 Carlisle's Marine Total Other Equipment Repairs Radio Repairs Check 12/10/2016 1698 Delaware Division of Communications Check 12/31/2016 1706 Magnum Total Radio Repairs Safety & Security Material Check 12/23/2016 1703 Awards, Trophies & More Total Safety & Security Material Training & Travel Expenses Deposit 12/16/2016 Check 12/19/2016 1702 Delaware State Fire School Check 12/19/2016 1702 Delaware State Fire School Total Training & Travel Expenses Uniforms Check 12/10/2016 1699 Dover Army-Navy Store Total Uniforms Water/Sewer Check 12/04/2016 1694 Sharp Water Culligan Check 12/10/2016 1696 City of Dover Utility Check 12/10/2016 1696 City of Dover Utility Check 12/10/2016 1697 City of Dover Utility Total Water/Sewer Page 1 of 6

3:25 PM Robbins Hose Company # 1, Inc. 01/07/17 Accrual Basis Profit & Loss Detail December 2016 Type Date Num Name Total Expense Net Ordinary Income Net Income Page 2 of 6

3:25 PM Robbins Hose Company # 1, Inc. 01/07/17 Accrual Basis Profit & Loss Detail December 2016 Memo Clr Split Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Invoice # 1839DEL- whelen lights for E-3 City Fund Account Invoice # 839432- tire valve City Fund Account Invoice # 11759DEL- R-1 light tower City Fund Account Total Apparatus Repairs & Maintenance Electricity Acct # 44343-32052 City Fund Account Acct # 44255-31966 City Fund Account Total Electricity Heating Expenses- Gas Sta 2 from 10/26 to 11/23 City Fund Account Sta 1 from 11/02 to 12/02 City Fund Account Total Heating Expenses- Gas Other Equipment Repairs Ourstanding Invice # 31417 City Fund Account Total Other Equipment Repairs Radio Repairs Ladder 1 portable repaired City Fund Account Ladder 1 radio keying up City Fund Account Total Radio Repairs Safety & Security Material 10- Locker Name Tags City Fund Account Total Safety & Security Material Training & Travel Expenses Reimbursemnt from Justin Bowles City Fund Account Invoice # 17-1545- Hazmat Response skills City Fund Account Invoice # 17-1546- Rope Rescue contract cost City Fund Account Total Training & Travel Expenses Uniforms Officer Alterations City Fund Account Total Uniforms Water/Sewer DI Tank Exchange City Fund Account Acct # 44345-32054 City Fund Account Acct # 44341-32050 City Fund Account Acct # 44253-31964 City Fund Account Total Water/Sewer Page 3 of 6

3:25 PM Robbins Hose Company # 1, Inc. 01/07/17 Accrual Basis Profit & Loss Detail December 2016 Memo Clr Split Total Expense Net Ordinary Income Net Income Page 4 of 6

3:25 PM Robbins Hose Company # 1, Inc. 01/07/17 Accrual Basis Profit & Loss Detail December 2016 Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance 951.71 951.71 46.79 998.50 1,235.76 2,234.26 Total Apparatus Repairs & Maintenance 2,234.26 2,234.26 Electricity 2,332.25 2,332.25 496.77 2,829.02 Total Electricity 2,829.02 2,829.02 Heating Expenses- Gas 219.61 219.61 662.95 882.56 Total Heating Expenses- Gas 882.56 882.56 Other Equipment Repairs 6.25 6.25 Total Other Equipment Repairs 6.25 6.25 Radio Repairs 423.00 423.00 142.50 565.50 Total Radio Repairs 565.50 565.50 Safety & Security Material 80.00 80.00 Total Safety & Security Material 80.00 80.00 Training & Travel Expenses -100.00 -100.00 730.00 630.00 100.00 730.00 Total Training & Travel Expenses 730.00 730.00 Uniforms 183.00 183.00 Total Uniforms 183.00 183.00 Water/Sewer 250.00 250.00 59.50 309.50 14.49 323.99 33.47 357.46 Total Water/Sewer 357.46 357.46 Page 5 of 6

3:25 PM Robbins Hose Company # 1, Inc. 01/07/17 Accrual Basis Profit & Loss Detail December 2016 Amount Balance Total Expense 7,868.05 7,868.05 Net Ordinary Income -7,868.05 -7,868.05 Net Income -7,868.05 -7,868.05 Page 6 of 6

FY 16-17 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 91,300.00 $ 61,839.50 $ 29,460.50 Building Maintenace Supplies $ 1,500.00 $ 260.41 $ 1,239.59 Contractual Services $ 9,000.00 $ 9,000.00 Electricity $ 45,000.00 $ 19,200.26 $ 25,799.74 Gasoline $ 15,000.00 $ 3,396.23 $ 11,603.77 Heating Expenses- Gas $ 12,000.00 $ 1,891.53 $ 10,108.47 Medical Supplies $ 1,000.00 $ 1,000.00 Office Supplies $ 1,500.00 $ 119.78 $ 1,380.22 Other Equipment Repairs $ 1,500.00 $ 6.25 $ 1,493.75 Program Expenses $ 45,000.00 $ 34,644.04 $ 10,355.96 Radio Repairs $ 2,000.00 $ 100.45 $ 1,899.55 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 3,500.00 $ 221.26 $ 3,278.74 Telephone $ 9,000.00 $ 3,201.67 $ 5,798.33 Training & Travel $ 10,000.00 $ 3,090.00 $ 6,910.00 Uniforms & Firefighting Gear $ 30,000.00 $ 929.90 $ 29,070.10 Water/ Sewer $ 2,500.00 $ 1,210.73 $ 1,289.27 Balance as of: December 31, 2016

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 February 13, 2017 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of December 2017: COMPLAINTS Total complaints received through December 31, 2016, numbered 43,692 this is an increase of 4,301 complaints over the same period last year. 50,000 43,692 39,391 40,000 36,058 35,678 35,449 30,000 20,000 10,000 0 2012 2013 2014 2015 2016 CRIMINAL INVESTIGATIONS 10 9 8 6 4 4 3 3 2 2 2 2 2 2 1 0 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in December Cases Cleared In December Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units a