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CITY OF DOVER HISTORIC DISTRICT COMMISSION AGENDA THURSDAY, May 18, 2017 - 3:00 P.M. City Hall – Conference Room ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES OF MEETING on April 20, 2017 COMMUNICATIONS & REPORTS 1. Summary of Activity a. Summary of Applications 2016 and 2017 b. Summary of Architectural Review Certifications for 2017 2. Department of Planning & Inspections Update NEW BUSINESS 1. Review of Permits Referred to Commission NEW APPLICATIONS - None OLD BUSINESS 1. Update on Research for Consultation on Proposed Project a. Fence Project at 2 North State Street: Fence Height and Materials 2. Certified Local Government (CLG) Program a. Update on Application for CLG Grant Funding for FFY2017 ADJOURN THE AGENDA ITEMS MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSION. Agenda Posted: May 10, 2017

MINUTES OF HISTORIC DISTRICT COMMISSION MEETING OF APRIL 20, 2017 o The Meeting Minutes of the April 20, 2017 are still being prepared. These Meeting Minutes will be distributed to the Historic District Commission via email or hand delivered. o Adoption of the Meeting Minutes will be considered at the May 18, 2017 meeting of the Historic District Commission.

City of Dover Historic District Commission Summary of Applications 2016 Updated thru May 10, 2017 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-16-01 Capitol Complex Capital Complex Presentation of Presentation at HDC 2/18/2016 Meeting Project lighting concept for light fixture Lighting Area: Federal Street, Information and bulb illumination positively received Upgrades Martin Luther King by HDC. Project is informational only; no Jr. Boulevard, formal action or permitting process Legislative Avenue required. HI-16-02 Carriage House at 2 Kings Highway NE Demolition of garage Architectural Review Certification granted Upon receipt of Building Permit #16-337 2 Kings Highway and construction of with conditions at 4/21/2016 HDC project was identified as requiring NE carriage house Meeting; Staff Approval of Permit per ARC application to HDC; Application HI-16-02 building as accessory pending filed and considered; Permit #16-337 structure approved. New Permit submitted #17-39 with project updates and revisions per ARC; permit issued. Construction underway. HI-16-03 CLG Grant Certified Local Information File Notice of Eligibility for Grant 2/19/2016; Grant Application received; Formal Award Application for Government FFY2016 CLG Grant Application submitted Letter received and Letter of Agreement FFY2016 Application for 4/28/2016 to SHPO pending; Grant Timeframe 7/1/16- Grant Funding 6/30/17; Grant Withdrawn 4/13/2017 HI-16-04 Referral of Sign The Depot at 595 Sign Permit for Wall Permit #16-611 referred to HDC by City Permit approved based on HCD Permit #16-611 Forest Street Sign with Electronic Planner for Architectural Review consultation; Permit issued Message Center Certification consultation; Considered at 5/19/16 HDC Meeting HI-16-05 Mixed Use 126 West 3-story 7/21/2016 HDC Public Hearing and Review HDC Recommendation on ArchRevCert Buildings at Loockerman Street, Commercial/Apartm for Recommendations; HDC subject to conditions. Site Plan application Loockerman Way current site of ent Building and 4- Recommended Approval of ArchRevCert S-16-18 granted conditional approval by Loockerman Way story subject to conditions; Application S-16-18 Planning Commission in September with (plaza area) Commercial/Apartm reviewed by PC and granted Approval of approval of ArchRevCert subject to ent Building ArchRevCert with conditions 9/19/2016. conditions. Need to work to finalize Site Plan.

City of Dover Historic District Commission Summary of Applications 2016 Updated thru May 10, 2017 HI-16-06 Open Flags for Downtown Dover Presentation of Presentation at HDC Meeting on Concept for uniform Open flags with Downtown area Information 10/20/2016; HDC endorsement of project "Dover - Historically Happening" graphics; Businesses concept HDC discussion and suggestions for design consideration. Flag design implemented of medium blue and white colors; open flags installed.

City of Dover Historic District Commission Summary of Applications 2017 Updated thru May 10, 2017 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-17-01 CLG Grant Certified Local Information File Notice of Eligibility for Grant 3/1/2017; Grant Application submitted; awaiting Application for Government FFY2017 CLG Grant Application submitted Formal Award Letter; Grant Timeframe to FFY2017 Application for 4/28/2017 to SHPO cover 7/1/17-6/30/18 Grant Funding

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 4-30-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/10/2017 16-1954 38 The Green, Kent County Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for security in Courthouse Renovations required for interior work. lobby area of 'new' building. 1/11/2017 16-1992 500 W Loockerman Street, Building Permit - Interior No Planning Staff Review. No Interior renovations for new layout Duncan Center Renovations ArchRev Cert required for interior of Third Floor space. work. 1/11/2017 17-39 2 Kings Highway NE, Building Permit - Addition of HDC Approval with Conditions on Demolition of existing garage and Carriage House Accessory Structure ARC 4/21/2016; Application HI-16- construction of new Carriage House 02; Staff approval per ARC Building. This permit supersedes Permit #16-337 that was approved but not issued. 1/18/2017 17-89 321 and 323 South Sign Permit - Wall Sign Staff Approval. Wall Sign for new bakery tenant. Governors Avenue, Baguette Bakery 3/24/2017 16-1186 2 West Loockerman Street Building Permit - Interior Staff Approval. No ArchRevCert Revisions to proposed layout of Renovations required for interior work. third floor apartment. Interior renovations only. 3/28/2017 17-289 124 South State Street, Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations to Verizon Renovations required for interior work. reconfiguration space and equipment. Exterior equipment not visible from public street. 3/27/2017 17-357 6 South State Street, Office Administrative Building Permit Staff Approval Brick repointing and repairs to front of Baird Mandalas tower area and other select areas Brockstedt on building. 4/10/2017 17-320 25 Jerusalem Way, New Building Permit - Shed Staff Approval Replacement of existing shed with Jerusalem Baptist Church new shed in same location 4/3/2017 17-414 54 South State Street, Temporary Sign Permit Staff Approval Banner installed for 15 days (4/3/17- Presbyterian Church of 4/17/17) and removed. 4/20/2017 17-617 Dover 54 South State Street, Roof Permit Staff Approval Replacement of flat roof areas with Presbyterian Church of flat roof system and replacement of Dover existing asphalt shingles. Replace gutters and downspouts in-kind.

Update on Research for Consultation on Proposed Project Fence Project at 2 North State Street: Fence Height and Materials  A property owner is seeking guidance for replacement of an existing six-foot wooden fence specifically related to the fence height and choice of fence materials. A Letter and Photograph Series were submitted (4 pages) for Review. As an informational reference the section Fencing and Walls (pages 3-26 and 3-27) of the Design Standards & Guidelines for the City of Dover Historic District Zone was provided.  The Historic District Commission discussed the proposed project at their April 20, 2017 meeting. Motion: To recommend approval of a 6 ft. fence in the brown, woodgrain PVC materials pending confirmation that the existing fence height was originally implemented as per approved permits. o The Historic District Commission requested that Staff research information on previous project activity at the property and the requirements for the initial installation of the fence.  Planning Staff is working on the research for project activities at the property. There are four development related application files: Z-94-09, S-94-17a, MI-94-08, and MI-94-12 for activities reviewed by the Historic District Commission and Planning Commission. Staff will report on its findings at the May 18, 2017 meeting.

City of Dover April 28, 2017 Joan Larrivee SPHO Grant Manager Division of Historical and Cultural Affairs 21 The Green Dover DE 19901 Via Email: joan.larrivee@state.de.us RE: Submission of Certified Local Government Grant Application (Request Funding for FFY2017) from City of Dover, Delaware Dear Mrs. Larrivee: The City of Dover, Delaware is pleased to submit for consideration our Certified Local Government Grant Application for Funding for FFY2017 from the Historic Preservation Fund as administered by the State Historic Preservation Office. As per the letter of March 1, 2017, we are aware that the City of Dover’s tentative grant award for FFY2017 is $6,488 which requires a minimum cash or in-kind match of $4,326 (40% of the project’s total cost). We have proposed a project for an “Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies.” The project will seek to hire a consultant to assist the Historic District Commission and Planning Staff to develop a Draft Addendum document focused on the use and role of modern materials and construction technologies in the Historic District. The Department of Planning & Inspections has requested $10,000 for Consultant Services for the grant project as part of the City’s FY2017-2018 Budget review process to service as the grant match; this amount is pending the review and adoption of the City’s Budget. The City’s Department of Planning & Inspections prepared this Grant Application and will serve as the key point of contact for the grant and the project activities. The Department also serves as staff to the City of Dover’s Historic District Commission. The Planning Office may be contacted at (302) 736-7196. We look forward to working with your Office regarding this grant application as part of the City of Dover’s participation in the Certified Local Government program. Sincerely, Department of Planning & Inspections David S. Hugg III Dawn E. Melson-Williams, AICP Interim Planning Director Principal Planner Enclosures: CLG Grant Application Packet with Attachments 1, 2, 2A, 3, Project Narrative, and Historic District Map CC: Planning Office File HI-17-01 Mayor Robin Christiansen via email Donna Mitchell, Acting City Manager via email P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

Attachment 1 CLG GRANT APPLICATION PACKET COVER FORM CLG Applicant: City of Dover, Delaware Contact Responsible for Responsible for Person Program Management Fiscal Management Name Dawn Melson-Williams, AICP Dawn Melson-Williams and David Title Principal Planner S. Hugg III Working with the City’s David S. Hugg III Department of Finance Interim Director of Planning & Community Development Address City of Dover City of Dover Department of Planning & Inspections P.O. Box 475 P.O. Box 475 Dover DE 19903 Dover DE 19903 Phone (302) 736-7196 (302) 736-7018 (Finance) Email dmelson@dover.de.us dmelson@dover.de.us dhugg@dover.de.us dhugg@dover.de.us Indicate Attachments:  □ Project Narrative (maximum of 3  □ Statement of Assurances for CLG pages) Grants  □ Project Budget (Attachment 2 or (Attachment 3) equiv.) □ Resume of PI, if known, and required  □ Applicant Match (Attachment 2A or  □ Other __Map of Historic equivalent) District________________________ Eligible Grant Activities (check all that apply): □ Survey □ Commission/Staff Training □ National Register □ Public Outreach  □ Planning □ Support for CLG Staff Short summary of the application’s goals and activities including the time frame of the project:  Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies. The City of Dover will hire a consultant to assist the Historic District Commission and Planning Staff in a project for an Addendum to the Design Standards & Guidelines document focused on the use and role of modern materials and construction technologies. The current document was created and adopted in 1992-1993 with the formal establishment of the City’s Historic District Commission (HDC). It is utilized for review of construction activities in the Historic District zone for issuance of Architectural Review Certification (Zoning Ordinance, Article 10 Section 3). The project will consist of a series of phases: Planning, Public Outreach, Guidelines Revision and Refinement, and Preparation of Draft Addendum Document. Subject to the selection of the consultant, the Project’s timeframe is expected to be September 2017 through April 2018 with the formal review process to adopt the Draft Addendum Document to follow.

Attachment 2 PROJECT BUDGET FORM (Complete applicable sections; round to nearest dollar) COST CATEGORIES COSTS TOTALS Personnel Salary and Fringes # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ Personnel Total $0 Volunteers # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ Volunteer Total $0 Consultant Services (Name, if known, and rate/hr.) Consultant (To Be Determined) $ Consultant Total $16,488 Supplies and Expenses (List specific cost categories) $ $ $ $ $ $ Supplies and Expenses Total $0 Indirect Cost Rate (See Appendix 1) ($ X %) $0 TOTAL PROJECT COSTS $16,488 FEDERAL SHARE REQUESTED $6,488___

Attachment 2A APPLICANT MATCH (To be provided by applicant or a third party) Donor: City of Dover, DE Donor: Source: General Fund (Operating Fund) Source: Kind: Cash Kind: Amount: $10,000 * Amount: * Department of Planning & Inspections has requested $10,000 for Consultant Services for this grant project as part of their submission Budget Request for the FY2017-2018 Budget. City Council review of the FY2017-2018 Budget will occur in the upcoming months with the Fiscal Year to start July 1, 2017. Donor: Donor: Source: Source: Kind: Kind: Amount: Amount: TOTAL MATCH: $10,000 (Budget Amount Requested) (Must equal or exceed 40% of the total project costs) FFY2017 Minimum Applicant Match from the City of Dover is $4,326 which is 40% of a total project costs of $10,814 for the CLG Grant ($6,488 Grant + $4,326 Match). Planning Staff is seeking City funding of the match above the required minimum match to allow for any potential increases in available grant funding and to have a viable project for consultant services. Definitions to be used to complete the information above: Donor: Indicate applicant’s name or list name(s) of other donor(s) Source: Indicate the source of the funds (examples: operating funds, private donation, appropriated funds) Kind: Indicate the kind of match (examples: cash, applicant personnel or in-kind services, donated/volunteer time, or indirect costs (with a federally approved indirect cost plan) Amount: For each kind of applicant match indicate the dollar amount

Attachment 3 STATEMENT OF ASSURANCES FOR CLG GRANTS As a duly authorized representative of the government which is applying for this CLG Grant, I certify the following statements to be true. 1. The applicant has a satisfactory record of integrity, judgment, and performance, especially with prior performance of grants and contracts. 2. The applicant will be able to comply with the proposed completion schedule for the project. 3. The applicant has adequate financial resources for performance, as well as the necessary experience, technical qualifications, and facilities. 4. The applicant has an adequate accounting system and auditing procedures to provide effective accountability and control of property, funds and assets sufficient to meet federal audit requirements. 5. The applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996, and OMB-Circular A-133. 6. The applicant is in conformance with all federal statutes relating to non-discrimination, and will execute a U.S. Department of the Interior Civil Rights Assurance of Compliance as part of their Letter of Agreement. 7. The applicant will comply with provision of the Hatch Act which limit political activities of employees whose principal employment responsibilities are funded in whole or in part with federal funds. 8. The applicant is not debarred from receiving federal funds. 9. The applicant will comply with the Grant Requirements outlined in application guidelines, and with the Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects, as applicable. April 28, 2017 Signature of CLG Authorized Representative Date Dawn E. Melson-Williams, AICP, Principal Planner with David S. Hugg III, Interim Director of Planning & Community Development Typed Name and Title of Authorized Representative City of Dover, Delaware Applicant (Municipality or County)

Project Narrative FFY2017 Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies The City of Dover is proposing a preservation planning project to evaluate and update portions the Design Standards & Guidelines for the City of Dover Historic District Zone document. The result of the project will be a Draft Addendum document focusing on modern and technological advancements in materials and construction activities of items discussed in the Design Standards & Guidelines. The current Design Standards & Guidelines for the City of Dover Historic District Zone document was created1 and adopted in 1992-1993 with the formal establishment of the City’s Historic District Commission (HDC) by ordinance adopted July 26, 1993. The ordinances of the City of Dover allow for the designation and protection of historic properties. The purpose of Historic District regulations is: “to preserve and enhance that unique character and value of the old portion of Dover as an area of special charm and interest. It is particularly intended that the regulations prevent, in the historic district, any change of conditions that would be deemed to be a disfigurement or degradation of the present unique visual and architectural qualities of the district.” (Zoning Ordinance, Article 3, Section 21) The geographic boundaries of the Historic District (H) zone are established as a zoning classification. The original boundaries of the Historic District established in 1961 were generally described as extending from just north of Division Street south to South Street inclusive of the properties fronting on South State Street and The Green then east to the St. Jones River. In 1997, the boundaries of the Historic District Zone were expanded to include properties fronting on West Loockerman Street from Bradford Street to the railroad corridor and areas in the vicinity of South Governors Avenue, South Bradford Street, North Street, and Bank Lane. The areas of expansion included many commercial and residential properties listed in the National Register of Historic Places as part of the Victorian Dover Historic District. See attached Map of City of Dover Historic District showing the current boundaries (shaded in orange). As a preservation and redevelopment tool, the Design Standards and Guidelines provide guidance for property owners, design professionals, staff and the Historic District Commission (and Planning Commission). The “historic district design guidelines and standards” are defined by the Zoning Ordinance as follows: “Historic district design guidelines and standards: The document adopted by the City of Dover Planning Commission as being the source reference document for construction and maintenance of buildings, structures, and additions with the Dover Historic District and which is the guiding document for the historic district commission and city planner in their review of applications for architectural review certification.” Therefore, it is utilized as a guiding document in the decision making process of reviewing of construction activities in the Historic District zone for issuance of Architectural Review Certification (Zoning Ordinance, Article 10 Section 3). Applications for Architectural Review Certification are reviewed by the City Planner (Staff), the Historic District Commission, and Planning Commission. See the following code excerpt regarding the architectural review standards. 1 The current document Design Standards and Guidelines for the City of Dover Historic District Zone was prepared in 1992 by John Milner Associates Inc. with funding by a grant from the National Park Service, U.S. Department of the Interior and administered by the State Historic Preservation Office. City Planning Staff, the State Historic Preservation Office, the Friends of Old Dover, Main Street Dover, and other interested parties participated in the development of the document.

Zoning Ordinance, Article 10 Section 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. (B) The city planner, historic district commission or planning commission shall not consider normal maintenance and repair (see definitions, article 12), interior arrangement, or building features not subject to public view. The Zoning Ordinance references the Design Standards & Guidelines when establishing the Architectural Review Certification process for the City of Dover’s Historic District zone (H). An Architectural Review Certificate is required for a demolition, erection, reconstruction, alternation, restoration or exterior repairs on properties within the Historic District. Most projects within the Historic District are eligible for administrative review of the Architectural Review Certificate as part of the Building Permit process for such projects as signs, roof and door or window replacement, and exterior finish/siding/trim work renovations. Project activities only involving interior renovations are not subject to the Architectural Review Certification process. For example, in calendar year 2016, a total of forty-nine (49) applications (permit activity in the Historic District) were reviewed under this process with 32 Permits requiring Architectural Review Certification and 17 Permits not requiring Architectural Review Certification. 2 Historic Preservation Planning is part of a comprehensive approach to land use planning in the City of Dover. In Dover’s current plan, the 2008 Comprehensive Plan (as amended) this information is presented in Chapter 6 - Historic Preservation and associated Map 6-1. The 2008 Comprehensive Plan includes sets forth goals and a series of recommendations for each goal. The Historic Preservation Goals are as follows: Goal 1: Preserve and Protect Historic Resources Historic Goal 2: Provide and Promote Incentives for Preservation Activities Preservation Goal 3: Increase Public Information on Historic Resources Goal 4: Collaborate with Diverse Groups and Governments 2008 Comprehensive Plan, excerpt from Table 1-1: Plan Chapter Goals To achieve Goal 1, one of the adopted Recommendations was the Evaluation of Design Standards and Guidelines since the original document was adopted in the early 90s. The recommendation also suggested consideration of the standards and guidelines for the levels of protection for The Green and the Loockerman Street areas. For this project for an Addendum to the Design Standards & Guidelines, the City of Dover will seek to hire a consultant through a Request for Professional Services process to assist the Historic District Commission and Planning Staff with the project. The consultant will be required to have a Principal Investigator (PI) who meets the professional qualification standards in 36 CFR 61. Also involved in the project, the Historic District Commission consists of five (5) appointed members and the Planning Commission3 consists of nine (9) appointed members. The Planning Staff serves as staff support to the Historic District Commission and will manage the activities of this project. 2 The volume of Permit Activity in the Historic District over the past five years has averaged 63 applications a year with a majority of them eligible for Architectural Review Certification review by Staff. 3 The Planning Commission, per the Zoning Ordinance, Article 10 Section 3.25(A), is involved in the formal adoption process for the Historic District guidelines.

With the project, we hope to create an Addendum to the Design Standards & Guidelines that focuses on the modern and technological advancements in materials and construction activities. In recent years, the use and role of alternative and composite materials in construction has increased with options for wood composites, PVC/vinyl products, and others. In addition, features like solar panels and other conservation related measures have become more common place. This Addendum will focus on these types of materials and items as associated with the practices for maintenance, preservation and construction activities within the Historic District. Components of the Addendum document will continue to provide guidelines for treatment of historic properties and features focusing on maintenance, repair, alternations, and preservation or restoration of existing buildings; guidelines for new construction activities (additions and new buildings), guidelines for demolition activities; guidelines for landscaping and site elements, and guidelines for signage. The document is to be consistent with the Secretary of Interior Standards for Treatment of Historic Properties (Rehabilitation Standards and Guidelines). The project will consist of a series of phases: Planning, Public Outreach, Guidelines Revision and Refinement, and Preparation of Draft Addendum Document. The following chart outlines the anticipated activities of the project. Timeframe Project Phase Activities and Products September – October 2017 Planning Meetings with Consultant, Staff and HDC to outline general project approach, goals and format for Addendum guidelines, determine public input strategy. November 2017 Public Outreach Analysis of guidelines. Conduct focus groups/stakeholder meetings and a Public Workshop. December 2017 – March 2018 Guidelines Revision & Prepare example page format Refinement (text and photographs). Meetings with Staff and HDC to present drafts. Review of multiple Drafts by Staff, HDC. March – April 2018 Preparation of Draft Conduct Public Workshop on Addendum Document Draft. Review of Draft by State Historic Preservation Office. The specific scope of work, tasks, and deliverables by the consultant will be further refined with Planning Staff. Electronic copies of documents are anticipated for use at meetings and posting on the City’s website for review. Subject to the selection of the consultant, the Project’s work timeframe is expected to be September 2017 through April 2018 with the formal review process to adopt the Draft Addendum Document to follow in Summer 2018 with the Historic District Commission and Planning Commission.

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