Council Packet

REGULAR COUNCIL MEETING AGENDA JULY 24, 2017 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 30 MINUTES PRIOR TO OFFICIAL MEETING (7:00 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY CHAPLAIN WALLACE DIXON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN LEWIS AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JUNE 26, 2017 2. PRESENTATIONS A. LUTHERAN SENIOR SERVICES OF DOVER, INC. - PAYMENT-IN-LIEU OF TAXES (PILOT) B. CERTIFICATE OF CONGRATULATIONS - DOVER HIGH SCHOOL BOYS TRACK AND FIELD TEAM C. COMIC CON * 3. DOVER HUMAN RELATIONS COMMISSION WORKSHOP REPORT - MAY 25, 2017 A. WELCOME - EXPLANATION OF PURPOSE OF WORKSHOP (HENDERSON) B. DHRC AUTHORITY AND HOLDING OF MEETINGS (NICHOLAS RODRIGUEZ, CITY SOLICITOR) C. REVIEW OF DHRC STRATEGIC PLAN 2015-2018 LONG-TERM OBJECTIVES AND DEVELOPMENT OF WORK PLANS D. PUBLIC COMMENT

COUNCIL AGENDA - JULY 24, 2017 PAGE 2 * 4. COUNCIL COMMITTEE OF THE WHOLE REPORT - JUNE 27, 2017 A. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (1) ALTERNATIVE TO SPEED BUMPS - ANN AVENUE (SUDLER) (COMMITTEE RECOMMENDED A) INSTALLING A TRAFFIC ENFORCEMENT SIGN ON ANN AVENUE; B) INSTALLING STRICTLY ENFORCED SPEED LIMIT SIGNS ON ANN AVENUE; AND C) PERFORMING A TRAFFIC STUDY ON WALKER ROAD AND ANN AVENUE INDICATING THE TIMING OF THE LIGHTS AND THE COUNT, DATE, AND TIME OF TRAFFIC FLOW) (2) NOISE COMPLAINTS - MUFFLERS AND CAR RADIOS (LEWIS AND GARFINKEL) (COMMITTEE RECOMMENDED THAT CHIEF MAILEY RESEARCH A REASONABLE DECIBEL INDICATOR THAT WOULD BE PROFICIENT IN PROSECUTING AN AFFIRMATIVE OFFENSE CHARGE FOR EXCESSIVE NOISE, IN ACCORDANCE WITH NOT ONLY THE U.S. CODE FOR THE STATE OF DELAWARE BUT ALSO REASONABLE IN REGARD TO THE HEARING WHICH THEY CURRENTLY USE FOR THE CITY OF DOVER) B. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (1) CLARIFICATION - REQUEST FOR INCENTIVES - NAIL SPA BY TR (COMMITTEE RECOMMENDED ACCEPTANCE OF STAFF’S RECOMMENDATION TO LOOK FOR ANOTHER INCENTIVE THAT WOULD WORK BETTER AND BE MORE EFFECTIVE, IF COUNCIL WANTED TO INCENTIVIZE SMALLER, COMMERCIAL BUSINESSES AT SOME POINT, RATHER THAN TRYING TO AMEND THE CURRENT ORDINANCE TO MAKE IT FIT SOMETHING THAT IT WAS NOT INTENDED FOR) (2) ORGANIZATIONAL RECOMMENDATIONS - DAVID S. HUGG III, ACTING DIRECTOR OF PLANNING AND COMMUNITY DEVELOPMENT (COMMITTEE RECOMMENDED ACCEPTANCE OF THE REPORT) (3) PROPOSED ORDINANCE #2017-09 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 1 - GENERALLY, SECTION 2-201 - COMPENSATION AND EXPENSES FOR MAYOR, COUNCIL, EMPLOYEES AND OTHER ELECTED OR APPOINTED OFFICIALS (COMMITTEE RECOMMENDED ADOPTION OF PROPOSED ORDINANCE #2017-09) (SEE ITEM #14-A) * 5. MONTHLY REPORTS - MAY 2017 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. FIRE CHIEF’S REPORT F. POLICE CHIEF’S REPORT * 6. QUARTERLY REVENUE REPORT 7. REPLACEMENT OF ENGINE 7 (STAFF RECOMMENDS APPROVAL OF THE PURCHASE OF ENGINE 7) 8. MODIFICATION TO CONSULTING CONTRACT 9. SUPPORT LETTERS TO FORGOTTEN CATS

COUNCIL AGENDA - JULY 24, 2017 PAGE 3 10. EVALUATION OF BIDS A. SILVER LAKE DAM IMPROVEMENTS (STAFF RECOMMENDS AWARDING THE CONTRACT TO GUARDIAN ENVIRONMENTAL FOR THE CITY OF DOVER SILVER LAKE DAM IMPROVEMENTS PROJECT, BID #17-0037PW, FOR THE AMOUNT OF $265,400) B. LINCOLN STREET GRAVITY SEWER REPAIR (STAFF RECOMMENDS AWARDING THE CONTRACT TO GATEWAY CONSTRUCTION FOR THE CITY OF DOVER LINCOLN STREET GRAVITY SEWER REPAIR, BID #17-0040PW, FOR THE AMOUNT OF $27,200) * 11. APPOINTMENTS/REAPPOINTMENTS A. RECOMMENDED BY COUNCIL PRESIDENT SLAVIN (1) HUMAN RELATIONS COMMISSION - JONATHAN OFFREDO - FOURTH DISTRICT REPRESENTATIVE - THREE-YEAR TERM TO EXPIRE FEBRUARY 2020 (TO FILL THE EXPIRED TERM OF KENNETH ROACH) B. RECOMMENDED BY MAYOR CHRISTIANSEN (1) BOARD OF ADJUSTMENT - ARTHUR G. ERICSON - THREE-YEAR TERM TO EXPIRE JULY 2020 (REAPPOINTMENT) (2) CONSTRUCTION AND PROPERTY MAINTENANCE CODE BOARD OF APPEALS - ADAM M. PERZA, REPRESENTATIVE OF HOMEOWNERS - ONE-YEAR TERM TO EXPIRE MAY 29, 2018 (REAPPOINTMENT) * 12. 2017/18 ANNUAL APPOINTMENTS (DEFERRED DURING THE ANNUAL MEETING OF MAY 8, 2017) A. APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN (1) DOWNTOWN DOVER PARTNERSHIP BOARD OF DIRECTORS (2) SILVER LAKE COMMISSION 13. REZONING REQUESTS - FIRST READINGS OF PROPOSED ORDINANCES THE FIRST READING IS OFFERED ON THE FOLLOWING PROPOSED ORDINANCES. THEY ARE RECOMMENDED FOR REFERRAL TO THE PLANNING COMMISSION FOR A PUBLIC HEARING ON AUGUST 21, 2017 AND THAT A PUBLIC HEARING BEFORE CITY COUNCIL BE SET FOR SEPTEMBER 11, 2017 AT 7:30 P.M., AT WHICH TIME THE FINAL READINGS AND COUNCIL ACTION WILL TAKE PLACE. THE ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS, ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT," OR BY CONTACTING THE CITY CLERK'S OFFICE AT 736-7008 OR CITYCLERK@DOVER.DE.US. A. #2017-10 - PROPERTY LOCATED AT 826 FOREST STREET, CONSISTING OF 0.5+/- ACRES, OWNED BY SARAH E. JONES. THE PROPERTY IS CURRENTLY ZONED RG-1 (GENERAL RESIDENCE), SUBJECT TO COZ-1 (CORRIDOR OVERLAY ZONE) AND THE PROPOSED ZONING IS C-1A (LIMITED COMMERCIAL), SUBJECT TO COZ-1 (CORRIDOR OVERLAY ZONE) (TAX PARCEL: ED-05-076.12-01-16.00-000, FOURTH COUNCIL DISTRICT; PLANNING REFERENCE: Z-17-04) B. #2017-11 - PROPERTY LOCATED AT 870-872 FOREST STREET, CONSISTING OF 0.7473+/- ACRES (32,552+/- S.F.), OWNED BY BENNIE SMITH REAL ESTATE, LLC. THE PROPERTY IS CURRENTLY ZONED C-1A (LIMITED COMMERCIAL), SUBJECT TO COZ-1 (CORRIDOR OVERLAY ZONE) AND THE PROPOSED ZONING IS IO (INSTITUTIONAL AND OFFICE), SUBJECT TO COZ-1 (CORRIDOR OVERLAY ZONE) (TAX PARCEL: ED-05-076.12-01-08.00-000, FOURTH COUNCIL DISTRICT; PLANNING REFERENCE: Z-17-05)

COUNCIL AGENDA - JULY 24, 2017 PAGE 4 14. FIRST READING - PROPOSED ORDINANCE #2017-09 THE FIRST READING IS OFFERED ON PROPOSED ORDINANCE #2017-09. FINAL ACTION BY COUNCIL WILL TAKE PLACE DURING THE SECOND READING OF THE ORDINANCES ON AUGUST 14, 2017. THE ORDINANCE IS AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS, ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT," OR BY CONTACTING THE CITY CLERK'S OFFICE AT 736-7008 OR CITYCLERK@DOVER.DE.US. A. PROPOSED ORDINANCE #2017-09 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 1 - GENERALLY, SECTION 2-201 - COMPENSATION AND EXPENSES FOR MAYOR, COUNCIL, EMPLOYEES AND OTHER ELECTED OR APPOINTED OFFICIALS (LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE) 15. ACTING CITY MANAGER’S ANNOUNCEMENTS 16. COUNCIL MEMBERS’ ANNOUNCEMENTS 17. ADJOURNMENT EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY; 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2017\07-24-2017 COUNCIL AGENDA.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on June 26, 2017 at 7:36 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Staff members present were Police Chief Mailey, Mrs. Mitchell, Mr. Hugg, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:37 p.m.). OPEN FORUM The Open Forum was held at 7:00 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Jamie Grubbs stated that the homeless need a place to live and it would be nice to get them off of the streets, where it is not safe. He also noted that there is nowhere for the homeless to eat. Mr. Steven French suggested allowing the homeless to live at the former library until they get something better. He noted that winter is coming and it will be too cold out there for them. Mr. Christopher L. Jones thanked members for the opportunity to speak and stated that the problem of homelessness is at disproportionate levels and will get worse without proper care from the City and the community. He noted that if it were not for Victory Church and what they do to help the less fortunate, he did not know where he would be. Mr. Jones advised that he recently became homeless after being kicked on the street by the Veterans Affairs in Wilmington and, before then, he did not realize how hard some people have it. He stated that he has tried to get help from every organization in Dover and the State. Mr. Jones noted that Miss Kathy took him to the pharmacy and paid for his medications out of her own pocket. He stated that, with the City of Dover's help and with Victory Church, this epidemic can be turned around to make this community a better and more loving place for everyone. Mr. Eric Abernathy stated that there were two (2) veterans, Mr. Jones and Mr. Lawson, in the audience and they were having trouble getting assistance. He noted that both men have been coming to Victory Church and the church is doing what it can to help them so they get lunch every day and a hot meal at night. Mr. Abernathy stated that they are a poor church so there is not much more they can do. He noted that the other issue was the homeless tent city that was recently cut up by the property owner. Mr. Abernathy noted that he had heard that the owner had State officials with them. He advised that this was the third incident of tents being destroyed that he knew of. Mr. Abernathy also advised that many homeless people used to hang out at the library and now they have taken away the seating area and turned it into a passport area. He stated that they also took out the television in the back of the library where they were hanging out. Mr. Abernathy stated that he felt that something needs to be done, not yesterday, not tomorrow, but today. Ms. Alexis Simms advised that she had been coming to testify for the homeless for a whole year. She stated that whoever cut those tents down destroyed peoples personal property and that is a charge. She noted that these people cannot afford a one bedroom for $850.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 2 Ms. Jasmine Boggs advised that, within the past year, she had lost her son because of being homeless. She stated that, over the past five (5) years, she had been homeless off and on. Ms. Boggs advised that two (2) people in attendance had helped her during the past year with legal matters and with her son. She noted that being homeless does not make you a bad person, no matter what other people think about you. Ms. Boggs advised that her son, who was born on August 3rd, died on November 9th because she was homeless with him. She stated that she had also had several miscarriages because she was homeless and if she had a place to live, her children would still be living. Mr. Brandon Ricks advised that he gave up his place to live 18 or 19 months ago because he allowed homeless people to come stay with him. Mr. Ricks stated that he has had two (2) heart attacks and a stroke in the last six (6) months and every time he goes to the hospital, it is a shame because nobody cares about them. He noted that it is the other homeless people that actually come and check on you to make sure you are alright. Mr. Ricks advised that, as his wife previously stated, they lost their son in November and since then, anytime that people have needed help, every time he gets paid, he spends $400 a week at a hotel so that people are able to have a place to eat and take showers. He noted that he cannot afford his heart pills because he makes sure people eat on a daily basis. Mr. Ricks advised that he has given up everything he had to help people. He stated that he moved to Dover four (4) years ago from Virginia and he tries to help as many people as he can. Mr. Swann Twitty stated that they are making it hard for homeless people to get jobs, especially the ones that have charges. He stated that it is not fair for them to be homeless without a job and they have to go apply somewhere and they get turned down because of what they did 10-20 years ago. Mr. Richard Lawson advised that he is homeless and has been in Dover for 64 days. He noted that for the first nine (9) days, he stayed at Red Roof Inn, and for 22 days he was at Kent General Hospital where he was diagnosed with a heart condition, a bad set of lungs, and diabetes. Mr. Lawson stated that for the last 33 or 34 days, he has been on the street. He advised that Victory Church and the outreach center lent a hand to help him the best that they could to try to keep a good frame of mind to not give up on things. Mr. Lawson stated that when he was discharged from the hospital, he met with several social workers, both interior and exterior, along with case workers, his chief doctor, and VA reps. He advised that he was supposed to be released into an environment for home healthcare, noting that he is supposed to be on 20 medications a day, four inhalers, a CPAP machine, and a nebulizer. Mr. Lawson noted that he is currently only able to manage nine medications, he cannot use his machine, and he only has two (2) of the inhalers because he had nowhere in the woods to plug a nebulizer in. He advised that he has exhausted every resource that he could find and asked when the City would decide that it is going to step up and do something to improve conditions for the homeless. Mr. James Bierman stated that this was his first time attending to advocate for the homeless. He advised that he was 77 years old and, for over 50 years, he was in the construction business, 25 of which were in Dover and surrounding areas. Mr. Bierman advised that he has worked as a carpenter, a foreman, and a superintendent for some major construction companies, including Kent Construction. He noted that he has noticed empty buildings and the library is empty now. Mr. Bierman stated that these empty places could be renovated for a moderate price and made into an adequate dwelling for some of these people that are homeless.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 3 Mr. James Plaisted advised that he was getting ready to be pinned for medical assistant and indicated that if there were a Kent County clinic for the homeless, he would assist in any way he could. Mr. Ed Dougherty, 25 Lotus Street, stated that he would promote anything that the City of Dover could do with regard to the closing of the Schwartz Center. He noted that he took a bike ride around the City that day and there are excellent facilities and opportunities here. Mr. Dougherty requested members to do what they could for the Schwartz Center to keep the downtown alive. Mr. Slavin announced that on Wednesday, June 28, 2017 at 6:00 p.m. in the City Council Chambers, the Mayor would be holding a meeting with the Blue Ribbon Commission on homelessness and they will be releasing and discussing their findings. He also noted that the Mayor has offered to meet with the veterans who spoke after the Open Forum, noting that the Mayor has made great efforts statewide to cure homelessness for veterans and he knows where the resources are. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Anderson and unanimously carried. Mr. Neil requested that item #3-A-1 - Council Committee of the Whole/Parks, Recreation, and Community Enhancement Committee Report - Recommendations from Community Meeting of May 25, 2017 be removed from the Consent Agenda. Mr. Anderson requested that item #2-C - Board of Assessment Appeals Exemption Report - May 31, 2017 - Norfolk Southern Railway be removed from the Consent Agenda. Mr. Lewis moved for approval of the Consent Agenda, as amended, seconded by Mr. Neil and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING - BUDGET REVIEW OF MAY 30, 2017 The Minutes of the Special Council Meeting - Budget Review of May 30, 2017 were unanimously approved by motion of Mr. Lewis, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JUNE 12, 2017 The Minutes of the Regular Council Meeting of June 12, 2017 were unanimously approved by motion of Mr. Lewis, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF JUNE 13, 2017 The Minutes of the Special Council Meeting of June 13, 2017 were unanimously approved by motion of Mr. Lewis, seconded by Mr. Neil and bore the written approval of Mayor Christiansen.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 4 BOARD OF ASSESSMENT APPEALS EXEMPTION REPORT - MAY 31, 2017 The Board of Assessment Appeals met on May 31, 2017 with Chairman Garfinkel presiding. EXEMPTIONS Central Delaware Habitat for Humanity Locations: Exempt Request: 325 N New St. $13,600 22 N New St. $70,900 BACKGROUND AND ANALYSIS An exemption request for the above referenced properties was submitted to the Assessor’s Office. The property located at 22 N New St. currently has a dwelling. Once these properties are complete and the ownership is transferred, the properties will be added back to the tax rolls. (As a supplemental billing) RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Mr. Simpson, Executive Director, was present for the hearing. Mr. Simpson informed the board that the organization is utilizing these properties to help improve the status of difficult neighborhoods and help those in need. He went on by explaining that the home on 22 N New Street will be demolished and that 325 N New Street is already a vacant lot, that the organization will be building new homes on both of these lots for low income families. Chairman Garfinkel asked who the lien holders for these homes are. Mr. Simpson told the board that Habitat for Humanity becomes the lien holder and explained that the organization receives funding from various sources such as charitable donations or grant money. The home owner then pays the interest fee loan back to the organization over a 30-year period. When asked what the timeline for the rebuilding of the properties would be, Mr. Simpson said that thy are on a three-year plan, meaning that the property located at 22 N New Street would get done first since it is located within an area that is currently being rebuilt by the organization. Mr. Simpson explained that the organization finds that it makes a difference if they rebuild as many homes in one

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 5 area as they can, which is why he believed that the property located at 22 N New Street should be worked on first. Chairman Garfinkel asked what would happen to the properties if the new owner fails to pay the mortgages. Mr. Simpson told the board that if the owners fail to pay the mortgage they would follow the same path any homeowner would who does not pay their mortgage. Mr. Galvin asked if the new homeowner was able to sell the home after they purchased it. Mr. Simpson told the board that the owner has the right to sell the home, but also explained that the mortgage of the home is based on the actual materials bought and not what the home could be appraised for making it a lot more affordable. Should the owner decide to sell the home before the 30 years are up, they would have to pay what the home would have appraised for and not what the actual cost was. He also told the board that these homes are only built for low income families, who know that they are fortunate to have been given the opportunity to own a home and pay less in monthly mortgage fees, for a single family home, than they did when they rented an apartment. Mr. Kelly asked about the selection of homeowners. Mr. Simpson replied by explaining to the board that that part of the program has been the most challenging, due to the company that handled the selection, letting the board know, that the organization recently hired somebody that works for the organization, which will in the future make the selection faster. He mentioned that the homeowners have to help build their homes, the homes are not just handed to them, they also have to go to credit and mortgage counseling. Mr. Galvin made the motion to exempt both properties until they are sold to the new owner. Mr. Kelly seconded the motion. Motion carried 3-0. Mrs. Bundek informed the appellant, that the City Council has the final decision and that a certified letter with the date of the Council Hearing would be mailed. By consent agenda, Mr. Lewis moved for approval of the Board’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. NCALL Locations: Exempt Requests: 231 N Queen St. $13,800 101 S Queen St. $13,400 106 S New St. $13,100 110 S New St. $11,600 112-114 S New St. $ 8,600 108 S New St. $10,700

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 6 NCALL (Continued) 212 N Governors Ave. $10,800 14 S Queen St. $12,000 18 S Queen St. $12,000 245 N West St. $13,500 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. These properties are currently vacant land; to be built for a low-income family to provide an affordable mortgage. Once these properties are complete and the ownership is transferred, they will be added back to the tax rolls. (As a supplemental billing) Karen Speakman, Deputy Director, was present for the hearing. Ms. Speakman told the board that their organization is very much like the “Habitat for Humanity”, which is building and selling homes to low income families. She informed the board that the properties located at 231 N Queen Street and 212 N Governors Avenue have just been sold and can be taken off of the list of exempt request properties. Chairman Garfinkel asked if these homes are also sold at 0% interest, same as the Habitat? Ms. Speakman told the board that NCALL sells the properties at market value. She explained that a home that would sell for $200,000, the organization would sell for approximately $165,000 to a low income family. The difference would be paid by different funds and grants the organization receives. She also mentioned that the homes are located within an abatement area, which gives the new homeowner a 5-year window of reduced property taxes. Mr. Galvin, asked if the new owner could turn around and sell the property as soon as they purchased it, and was told by Ms. Speakman that the homeowner is required to live in the home for 5-10 years depending on the grant restriction they have. Chairman Garfinkel asked what would happen if the new owner fails to pay the mortgage. Ms. Speakman explained that once the home is sold the owner pays the bank who holds the mortgage and if they fail to pay the mortgage the bank would repossess the property.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 7 Mr. Kelly made the motion to accept the exempt request for the 8 properties until they are sold. Mr. Galvin seconded the motion. Motion carried 3-0. Mrs. Bundek informed the appellant, that the City Council has the final decision and that a certified letter with the date of the Council Hearing would be mailed. By consent agenda, Mr. Lewis moved for approval of the Board’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. Norfolk Southern Railway Location: Exempt Request: S West St. $50,700 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property was preliminarily denied because more information was needed. It has been placed back on taxable status pending this hearing and Council’s final vote in June 2017. Right of Way & Roadbeds RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Mr. Quam, Manager for State Taxes was present for the hearing. The Assessor started the hearing by explaining that this request is part of the 2016 Exemption Audit. At one of the meeting the Board requested the organization to come to a hearing scheduled for April 26,2017, which they failed to do, therefore placing the property back on the tax roll. Mr. Quam told the board that he is not from this area and had not seen this property until the night before the hearing. He asked if any of the board members knew how long the platform had been on the property. Mr. Bundek told him that according to the information the office had, the “truck well” had been there since 1960. Mr. Quam told the board that this property became exempt with the county in 2010. He explained that at that time the organization was not aware that the City would not have to adopt the counties status. He explained that spaces like this vacant piece of land are often necessary for offloading and storing equipment and materials needed for maintenance along the

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 8 railroad. He told the board that this property falls within the allowed 50 feet of right of way. Mr. Kelly made the motion to accept the exempt request, which was seconded by Mr. Galvin. Motion carried 3-0. Mrs. Bundek informed the appellant, that the City Council has the final decision and that a certified letter with the date of the Council Hearing would be mailed. Mrs. Cheryl Bundek, City Assessor, advised that the Norfolk Southern Railway property on South West Street is a public open space, or right-of-way, that is owned by the railroad tracks. She noted that the improvement is a truck welding bin. Responding to Mr. Anderson, Mrs. Bundek advised that Norfolk Southern was still the official owner of record, noting that they had not received a deed change. Mr. Anderson asked why the improvement was not taxed. Mrs. Bundek advised that the improvement, to her knowledge, was an unattached truck bed that could be removed and, therefore, was not considered a real estate improvement. She noted that the property itself would be tax exempt per 8108 of the State Code. Mr. Hare noted that he had a constituent call about the Walker Road crossing and asked who was responsible for maintaining the railroad crossings. Mrs. Bundek responded that she thought it would be the railroad company’s responsibility and that she would call their contact from the exemption request and ask them. Mr. Polce advised that he spoke with the Secretary of Transportation and it is a joint partnership between the Department of Transportation and the railroad company. He noted that the specific intersection that Mr. Hare referenced, Walker Road, is scheduled for maintenance this summer. Mr. Neil moved for approval of the Board’s recommendation, seconded by Mr. Lewis and carried with Mr. Anderson voting no. Dover Housing Authority Locations: Exempt Requests: 402 S New St. $40,000 13 S New St. $10,700 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property was preliminarily denied because more information was needed. It has been placed back on taxable status pending this hearing and Council’s final vote in June 2017.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 9 RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Mr. Mincey, Executive Director was present for the hearing. The Assessor showed the board aerial pictures of the properties, letting them know that they were both vacant pieces of land. The board suggested that the organization have the lot lines for 402 S New Street erased, as that parcel is not a buildable lot and seems to be part of 426 S New Street. Mr. Mincey told the board that the organization is trying to sell 13 S New Street, but has not been successful in doing so. Mr. Galvin suggested to get in touch with Habitat for Humanity or NCALL regarding this property. Chairman Garfinkel asked if the organization was holding this property by way of investment? Mr. Mincey explained that the organization is looking to sell the property but not for a profit. He told the board that the organization has sold properties to both NCALL and the Habitat for Humanity in the past few years. Mr. Kelly wanted to know why the organization purchased the property and was told by Mr. Mincey that the organization was part of Senator Carpers “Home Owners Initiative” and were trying to revitalize that part of the City, but have not been able to so with the current situation in that area. Mr. Kelly asked if the organization owns more properties within the City of Dover which are also exempt. The Assessor told Mr. Kelly all the other properties within City of Dover city limits, owned by this organization, are tax exempt. Mr. Galvin made the motion to grant the exempt request for 402 S New Street with the recommendation to have the lot lines removed. Mr. Kelly seconded the motion. Motion carried 3-0. Mr. Kelly asked Mr. Mincey if he knew of a property Dover Housing Authority sold to another non-profit organization such as NCALL or Habitat for Humanity? Mr. Mincey told the board that the property located at 245 N West Street was just purchased by his organization for $20,000 and was just sold to NCALL for $15,000. Mr. Kelly wanted to make sure that the organization is not looking to make a profit on the property and would sell to any buyer who would be willing to build on the property for any offer.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 10 Mr. Kelly told the board that he would be inclined to grant the exemption as the organization is not an investment corporation, but is working for the greater good of the city such as Habitat for Humanity and NCALL. After further discussion, Mr. Kelly made the motion to accept the exempt request with the recommendation to reach out to NCALL and Central DE Habitat for Humanity regarding the property located at 13 S New Street to get the property in line with the purpose of the organization. Mr. Galvin seconded the motion. Motion carried 3-0. Mrs. Bundek informed the appellant, that the City Council has the final decision and that a certified letter with the date of the Council Hearing would be mailed. By consent agenda, Mr. Lewis moved for approval of the Board’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. Mr. Anderson moved for acceptance of the Board of Assessment Appeals Exemption Report, seconded by Mr. Neil and unanimously carried. COUNCIL COMMITTEE OF THE WHOLE REPORT - JUNE 13, 2017 The Council Committee of the Whole met on June 13, 2017 at 6:00 p.m., with Council President Slavin (departed at 6:54 p.m. and returned at 6:56 p.m.) presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Polce, and Mr. Lindell (departed at 7:14 p.m. and returned at 7:17 p.m.). Mr. Cole and Mr. Hare were absent. Mayor Christiansen (departed at 6:34 p.m. and returned at 7:05 p.m.) was also present. Civilian members present for their Committee meetings were Mr. Caldwell (Parks, Recreation, and Community Enhancement), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). Mrs. Horsey (Parks, Recreation, and Community Enhancement) was absent. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Sudler presiding. Recommendations from Community Meeting of May 25, 2017 Mr. David Hugg, Acting Director of Planning and Community Development, estimated that there were more than 30 people in attendance at the community meeting of May 25, 2017. He stated that a lot of positive input was received from residents in the general area, as well as commitment to get involved in finding solutions for Dover Park. Mr. Hugg noted that there was also some discussion of Continental Park. He advised that recommendations included improving maintenance, addressing the general condition of some of the equipment and the pavement, and trying to find activities and create reasons for people to go to the park and participate in activities there. Mr. Hugg indicated that he advised meeting

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 11 participants that the City had submitted grant applications to the State for both a Master Plan and Phase 1, which would identify what kind of facility or building may be needed at Dover Park. He stated that it would not be known until the fall if these funds would be granted; however, the City would be in the funding queue, and he thought master planning would move forward quickly. Mr. Hugg explained that Mr. Sudler had led a walk-through of Dover Park on Saturday, May 27, 2017 and identified a number of issues. He noted that some of the local residents were involved in the walk-through, which was a good sign that people wanted to take back ownership of the park and make it serve their needs. Mr. Hugg advised that staff had a subsequent meeting to discuss the next steps, such as looking into what would be required to provide electricity to the pavilions, possible sponsorships for park benches and playground equipment, and fundraisers. He stated that a community event with games and activities was scheduled to be held at Dover Park on July 22, 2017. Mr. Hugg indicated that there had been significant progress regarding this park. Mr. Sudler explained that the event on July 22, 2017 would be a community fundraiser for Dover Park and Continental Park, with half of the proceeds going to each of the parks. He informed members that there would be a “rib-off” contest, as well as other activities, from 7:00 a.m. to 7:00 p.m. In regard to Continental Park, Mr. Hugg advised that a community workshop would be held on June 22, 2017 at 6:00 p.m. at the park site, or in the Dover Public Library in the event of rain. He explained that the purpose of the workshop was to get people to come out and talk about the parks, discuss what they would like to see at Continental Park, and develop a path forward. Mrs. Donna Mitchell, Acting City Manager, stated that the Public Works Department had gone to Dover Park following the May 25, 2017 meeting and worked on many of the issues, including repainting the checkerboard tables. She noted that $80,000 had been earmarked in the Parkland Reserve Fund for Dover Park. She stated that $50,000 was included in the current budget and would carry forward into next year for the Dover Park Master Plan. Mr. Sudler asked Mrs. Mitchell how she felt the community meeting went, and how the City would get in contact with Representative Andria Bennett in regard to her proposal to provide funding from the State Legislature. In response, Mrs. Mitchell stated that as soon as the City has identified and developed a project, Representative Bennett could be contacted through email regarding funding. Mrs. Mitchell indicated that she thought the meeting went very well, with a lot of conversation and participation, and the walk-through at the park was also very well attended. Mr. Anderson stated that Kent County Levy Court Commissioners had offered to help match funding for Continental Park. He indicated that Kent County has a $600,000 source of funding in a park fund. Mr. Anderson advised that the City of Dover had a robust Park Reserve Fund at one time, and the Pitts Center was

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 12 completed using $3M in cash. He noted that the City currently had no funding mechanism for park reserves and asked what other communities were using as funding sources for their park reserves. Mr. Anderson indicated that he did not need this information immediately but would like to have it within a month’s time. Responding, Mrs. Mitchell stated that she would look into that, noting that some of the $3M used to build the Pitts Center was received through donations and contributions; however, a lot of funding came from carry-forward balances in the General Fund that were moved to the Reserve Fund to build the Center. Mr. Anderson noted that the City’s unfunded liabilities were now a huge problem, which was a definite priority for the carry-forward. Responding to Mr. Neil, Mrs. Mitchell explained that money from fundraisers could be placed into the Parkland Reserve Fund, and there was no problem with the City accepting money for that purpose. Ms. Frances Thomas, a resident, stated that there was a nice turnout for the walk- through; however, a lot of the members of the panel who attended the community meeting were not present, and she and others wondered why they were not there to represent the community in the area. She advised that many things could be done at Dover Park, noting that she was not familiar with Continental Park. Ms. Thomas indicated that many people had grown up with Dover Park and questioned why it was not being built up more, noting that Dover is the capital of the First State. She stated that it was a waste that soccer, basketball, softball, and tennis activities were not being held there. Ms. Thomas stated that the park was located in an area of poverty and help was needed with interactive activities for children, who should not have to go all the way to Schutte Park. She noted that some parents do not have vehicles and there are transportation issues. Ms. Thomas indicated that she was glad that meetings were being held to discuss this; however, more needed to be done. Mayor Christiansen stated that a number of people had been vocal when the Dover Park building was taken down, and a promise was made that this side of the community would not be forgotten. He advised that he thought that there was still a commitment, if the funding was available, to eventually rebuild Dover Park to what it was before, noting that he had used it himself when he lived on Willis Road. Mayor Christiansen indicated that he had never agreed with the strategy to move everything to Schutte Park, he did not think that the rest of the members of Council had, and they were committed to making sure that Dover Park would return as a viable entity on the east side of the City. Mr. Sudler reviewed a presentation entitled “Dover Park & Recreational Center’s Status Report - Dialogue Presentation for Master Plan!”, which he stated was presented during the May 25, 2017 community meeting. Ms. Rozalyn Chandler, Manchester Square, advised that she was interested in helping on this project, had participated in the walk-through, and had not known the park was so big. She indicated that she was upset because some of those who stated that they

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 13 would come to the walk-through had not attended. Ms. Chandler stated that she had made a list of projects that could be done with children; however, no one had contacted her about it. She stated that some of the projects on her list were inexpensive and asked that someone contact her about them. Ms. Chandler stated that the more that could be done with the children, the fewer the problems would be in the community. She expressed concern about safety at her home, noting that she had called the police at 2:00 a.m. about drug interactions taking place at her front window, and there had also been people shooting at each other and running through her yard to the park to get away from police. Ms. Chandler advised that the City and the Dover Housing Authority should come together to do something about these problems. She indicated that she is living alone in fear and resides near the gate looking into Dover Park. Ms. Chandler asked for help before the summer begins, noting that she was unsure that the Dover Housing Authority would help. Mr. Sudler noted that Councilman Neil was present and may be able to assist Ms. Chandler. He suggested that she obtain the contact information for the Third District City Councilmen for follow-up. Mayor Christiansen invited Ms. Chandler to the hall to discuss this matter further. Mr. Sudler advised that Council was aware of some of the issues taking place with the Dover Housing Authority, and Mayor Christiansen was working diligently to rectify them. Mr. Lindell informed members that he recalled going to the Dover Park office previously while attending Wesley College as a student, and there had been problems with vandalism at that time. He noted that Ms. Chandler had spoken eloquently on this subject. Mr. Lindell stated that a beautiful park could be built at Dover Park; however, there must be a comprehensive plan or the City would be throwing money at fixing up a park that the City would continually have to rebuild. Mr. Lindell stated the need for a plan to deal with the other issues, along with the new park. Responding to Mr. Sudler, Mr. Lindell stated that he was referring to safety and drug issues, noting that 42% of the individuals surveyed cited the issue of safety. He questioned the sense of having a nice park if people were afraid to leave their homes or go to the park. Responding to Mr. Neil, Mr. Sudler confirmed that Ms. Chandler resided in Dover Housing Authority housing. Mr. Neil advised that Mr. Sudler had been addressing problems with the Dover Housing Authority, and Mr. Neil had supported this. He stated that putting up the park would not resolve the massive problems related to the Dover Housing Authority, people who are looking for housing, and homeless people who are asking for the same kind of help. Mr. Neil indicated that safety in the community is the most important thing that the City can provide and that the park would not suddenly turn those who are running around with guns into nice citizens who will play competitive games. Mr. Neil advised that a comprehensive plan was needed for the entire City that fits parks within the overall program. Mr. Sudler expressed his belief that Ms. Chandler was trying to convey that there is a correlation between drug, safety, and youth issues and the lack of something for

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 14 youth to do, and the park or new recreational facility could help to deter those issues. He noted that no one has the answer; however, something has to be put in motion. Mr. Anderson indicated that he liked the idea of developing a master plan, noting that this plan would deal with safety and security because nothing else would work without security. He suggested starting with establishing security, which is vital; however, he stated that once this is established, there must be positive alternatives to fill the time. Mr. Anderson thanked Mr. Sudler for the work he had done on this matter, especially the community meeting and the walk-through, noting that he had been unable to attend the walk-through due to his work schedule. He stated that he was also impressed by the work staff had done to start moving in the right direction. Mr. Anderson informed members that the broken windows theory states that when things are kept up, the likelihood of vandalism decreases; however, neglect sends a message that a location can be a haven for bad activity because no one is watching. He indicated that upkeep, security cameras, and other measures to get security on the ground would help everything, noting that the Dover Housing Authority would also have to do its part since they are a major part of the issue. Mr. Slavin advised that he was not surprised by the current status of Dover Park, expressing his opinion that a path of benign neglect began approximately five (5) years ago through decisions made at the staff level at that time, and not by Council. He explained that those decisions led to a decision about demolishing the building. Mr. Slavin stated that several members of Council at that time, including him, Representative Sean Lynn, who was a Councilman at that time, and Mr. Anderson had requested that the demolition of the building not be allowed until there was money to build something new, or the result would be a vacant lot. Mr. Slavin asked Mr. Hugg to look into the concept of pop-up parks, where parks are taken to locations instead of building infrastructure, or while waiting for infrastructure to be built. He stated that the National Council on Agricultural Life and Labor Research (NCALL) had closed a portion of New Street for an evening last year to create a pop-up park. Mr. Slavin noted that a previous speaker had mentioned the need for things for kids to do at Manchester Square, and this program would be a perfect application for that. He explained that the activity would occupy a four- hour or six-hour window, and staff could obtain donations or he could help. He stated that this model had been used with some success, and Dr. Chanda Jackson, NCALL, had put this activity together. Mr. Neil stated the need to work with the Capital School District, which has safe buildings and areas, many with gymnasiums and facilities that would be immediately available for activities. He indicated that the Police Athletic League (PAL) should be extended. Mr. Neil stated that the sooner the youth become excited about healthy sports and games that get them away from TVs, smart phones, and computers, the better off everyone would be. He noted that parents must become involved and help to lead this effort. Mr. Neil indicated that Towne Point/White Oak meetings are held in a school by special permission, and games and activities could also be held there.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 15 He stated that nothing would have to be created specifically within the park now and outdoor activities could be transferred there. Mr. Neil indicated that part of the master plan should include determining if schools can be utilized and what the cost would be. As a recent member of the Capital District School Board, Mr. Lindell noted that one (1) of the issues would be the costs of the building, such as running the air conditioning in the summer. He offered to reach out to the District, if Chairman Sudler desired. Mr. Sudler requested that Mr. Lindell contact the District to see if they could provide research, finances, or other assistance. Mr. Lindell indicated that he could inquire about their buildings, as well as programs that the Capital School District may have over the summer compared to what the City has in mind. Responding to Mr. Sudler, Mr. Hugg stated that the Parks and Recreation, and Planning Staff had taken to heart the commitment to address the issues being discussed. He indicated that the focus of the City’s park activities had been at Schutte Park and in facilities related to the Pitts Center; however, there had been discussion about activities that could be transposed or duplicated and offered on an ad-hoc basis. Mr. Hugg advised that some activities, such as Frisbee football, could be relocated to the Dover Park without spending a great deal of money, noting that there were facilities already at the park in many cases. He advised that there had been discussion about trying to find outside mentors or coaches to run a tennis clinic at Dover Park for a couple of hours and expressed the desire to bring opportunities to the park that would not put a burden on staff. Mr. Sudler stated that some of the activities that were requested were currently being provided; however, he suggested that there may be a need for additional advertising and outreach to make this known. He also indicated that there may be a need to provide transportation to the site if this is an issue. Responding, Mr. Hugg stated his belief that there was an opportunity for a fresh start. He indicated that there was not much programming at other parks because staff was wrapped up in the day-to-day activities and no one had asked or thought about it. Mr. Hugg noted that some programs could easily be offered at alternative locations, and it would just be a matter of deciding to do it. He indicated that there was a real opportunity to get people involved and provide additional resources and activities that the City had not been able to provide in the past. Mr. Lewis stated that earlier in the day he had provided Mr. Hugg with an email from the Delaware League of Local Governments (DLLG) regarding park and recreation grant opportunities. He noted that “Meet Me at the Park” play space grants could help to provide and purchase play equipment and park structures. Mr. Lewis advised that the application deadline for this opportunity was June 23, 2017. Mr. Hugg indicated that staff was working on this grant and would apply. In addition, he stated that a grant proposal had been submitted to develop some of the detailed cost estimates for Phase 1 at Schutte Park. Mr. Hugg advised that if the City was going to commit to doing a parks program, this should be done right, which would take

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 16 some work; however, staff members were eager for the opportunity to demonstrate that activities and better uses could be brought to the City’s facilities. Mr. Lewis noted that there were grant opportunities through the National Recreation and Park Association and it was just a matter of applying. Mr. Hugg indicated that there are numerous grants, including a Lowe’s grant for park development, and the City must commit to submitting applications. Mr. Neil stated the need for publicity and suggested using electric bills to spread the word about events, as well as issuing news releases and talking to the newspaper about developing features. He advised that information about activities could also be distributed through the school system. Mr. Neil stated the importance of publicity, explaining that people are not participating because they do not know that events exist. Mr. Lewis concurred with Mr. Neil, noting that the Police Athletic League (PAL) and the Green Beret Program at the former Boys and Girls Club were good programs that were not being publicized. He explained that the Green Beret Program is a camp for kids that offers rigorous training through the coordination of law enforcement agencies, including the Federal Bureau of Investigation (FBI), Dover Police Department, and Delaware Department of Corrections. Mr. Lewis stated that PAL is an up and coming program that would be happy to accept donations because they do not have a facility and are using Central Middle School for basketball. Mrs. Sharon Duca, Public Work Director, reviewed a memorandum dated June 13, 2017, entitled “Dover Park Update from the Department of Public Works (DPW) to the Parks, Recreation and Community Enhancement Committee,” noting that 13 items had been identified. She advised that some of the items had been on staff’s agenda, explaining that members of the mowing crew and a litter staff member go through the park on a regular basis. Mrs. Duca noted that staff had started repairs and staining work on the pavilion, and they hoped to complete both pavilions within the next few weeks. She indicated that, for the most part, staff was able to repair picnic tables in-house, and they were working on that. Mrs. Duca noted that staff was also redoing the checkerboard tables, with one (1) remaining to be completed. She stated that the seating around these tables must be modified since even a small child would have difficulty sitting at them. Mrs. Duca advised that the shuffleboard and hopscotch area had been cleaned, and staff was awaiting direction regarding a replacement selection for that location. Mrs. Duca noted that the fence along the eastern property was of particular concern and had been assessed by the Grounds Crew, and work on the fence began earlier in the week. She explained that many of the trees that had fallen along this property line were from the Manchester Square side, so staff worked with that group in order to do the work. Mrs. Duca indicated that the desired end result for the park would determine whether some vegetation should remain on the property line. She advised

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 17 that pulling down all the vines would cause an issue with the fencing, and there would be a need to look at that expense further. Mrs. Duca noted that the Grounds Crew and Streets Division would be repainting the gate at the entrance to the main drive, and had received offers from volunteer groups to assist in that area. Referring to the Storm Drain System Investigation, she advised members that the Streets Division had been aware of some of the storm drains; however, they were not properly located in Municipal Separate Storm Sewer System (MS4) documentation. Mrs. Duca indicated that this investigation would help the City with its permit obligations and noted the probable need to video the lines and put appropriate controls in place to keep the City out of violation. In response to Mr. Sudler, Mrs. Duca explained that a checkerboard table had been redone by Mr. Jeff Kucek, Building Maintenance Craftsperson II, Public Works Department. She stated that she had initially hoped that staff could clean and work on the tables; however, Mr. Kucek refinished the table and reapplied the checkerboard. She indicated that this did not take an excessive amount of time because of Mr. Kucek’s skill set, and it was something he wanted to do to make the area presentable. Mrs. Duca provided a photograph of the refinished checkerboard table at Dover Park. Mr. Lindell advised that he took his daughter to Silver Lake Park last week and observed graffiti on one (1) of the signs listing playground rules. Responding, Mrs. Duca stated that staff would look into this matter. Mr. Sudler thanked Mrs. Duca for staff’s hard work. He advised members that, as the City moves forward with repairing and upgrading all of the parks, there would likely be a need for additional staff, explaining that the Director must have the proper staff in order to be successful. He noted that this may require a tax increase, which had been discussed in a meeting this week and would also be included in a survey. Mr. Caldwell expressed his hope that the ideas presented during the meeting would be accomplished, noting that the older children in his neighborhood play basketball at William Henry Middle School, but the younger children play in the streets because they have nowhere else to go and do not have their own activities. He informed members that there had been shootings in his neighborhood, it is dangerous, and the problems in Manchester Square and around Dover Park exist all over the City, not just in one (1) community. Mr. Caldwell asked members to move forward with the good ideas that had been presented, including advertisement and publication to let people know about the activities that are available. He stated that schools would be closing for the summer, it would be hot, and there would be energy for undesirable activities in the community. Mr. Caldwell asked that something be done beyond the discussion in the Council Chambers. In response to Mr. Sudler, Mr. Caldwell advised that he lives in the Westwood area, which is connected to Lincoln Park. He reiterated that his community had the same activities and problems that others were going through, such as shootings, crime, drinking, and motorcycle activity.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 18 Mr. Anderson suggested developing volunteer opportunities, investigating AmeriCorps, and taking advantage of programs such as the Retired Senior Volunteer Program (RSVP). The Committee recommended acceptance of the recommendations of the community meeting of May 25, 2017. Councilman Sudler, Chair of the Parks, Recreation, and Community Enhancement Committee, advised that there were a lot of recommendations, which they are currently compiling for a future meeting. Mr. Neil complimented Councilman Sudler for the walk through and the work he has done. He expressed concern with moving forward before making a decision about the Parks and Recreation Department. Mr. Neil reminded members that the Acting Director of Planning and Community Development, Mr. Dave Hugg, has made a number of recommendations with a number of options. He also noted that money has not been set aside in the budget for a Director of Recreation. Mr. Neil stated that he would like to delay or table discussion of the parks. Responding to Mr. Sudler, Mr. Hugg stated that he understood Councilman Neil’s concerns and noted that it was incumbent upon members of Council to decide which way they want to go with Parks and Recreation in terms of a director or a manager. Mr. Hugg stated that he thought there was a great opportunity to make some significant park improvements. He advised members that they recently received an official letter advising them that they had $30,000 in State matching money for the Dover Park Master Plan, and $70,000 in City matching money to begin the improvements at Schutte Park. Mr. Hugg stated that the funding, coupled with the significant and very positive community input they received at Continental Park, indicate that their constituents want them to take some actions to address the park system and to bring them back to the quality that they were. He suggested that a lot could be done just by prioritizing some of the staff, noting that the City has a very dedicated Parks and Recreation Department. Mr. Hugg stated that he would hate to see the momentum that Councilman Sudler has built be slowed down by other considerations. Responding to Mr. Sudler, Mrs. Donna Mitchell, Acting City Manager, stated that $80,000 was earmarked for an unspecified purpose for Dover Park. She noted that she agreed with Mr. Hugg’s comment about the momentum that has been built and indicated that there had been a lot of public discourse and public participation about the parks. Mrs. Mitchell stated that she would like to see improvements made within the confines of the budget, even if it means that they might not be able to be aggressive when they start out with a plan. She noted that the matching funds will go a long way towards helping them. Mr. Lewis asked Mr. Hugg how many grants had been applied for with respect to assisting in revamping Parks and Recreation. Responding, Mr. Hugg advised that they had applied for three (3) and had received notice that they were eligible to apply formally for two (2). He noted that, on Friday, they submitted a grant for a KidZone Trail project that is funded by the National Recreation and Parks Association and Disney. Mr. Hugg advised that they applied for $50,000 to match other monies for development of an innovative program and facility for young kids at Dover Park and he

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 19 thought they had a very good application. He complimented Carolyn Courtney of the Parks and Recreation Department who put most of the application together. Mr. Neil advised that, based on the comments of the Acting Planning and Community Development Director and the Acting City Manager, he would withdraw his concerns. Mr. Anderson moved for approval of the Committee’s recommendation, seconded by Mr. Neil and unanimously carried. Update - Bicentennial Village - Continental Park During the Regular City Council Meeting of April 10, 2017, members approved the Council Committee of the Whole/Parks, Recreation, and Community Enhancement Committee’s recommendation to refer the matter regarding Request for Benches - Continental Park to the Parks and Recreation Department to look at creating a playground. Mr. David Hugg, Acting Director of Planning and Community Development, informed members that a number of discussions had been held with residents of the Bicentennial Village area, in part regarding a request for benches along Independence Boulevard. He explained that Continental Park is a triangular-shaped park approximately halfway through the development that is mostly wooded with some grassy fields, and an additional location had been identified to the east in the center of Bicentennial Village that may offer an opportunity for active playground areas. Mr. Hugg stated that there had been discussions with people who had expressed interest in the park, and a community workshop on this topic would be held on June 22, 2017 at 6:00 p.m. at the park site or in the Dover Public Library in the event of rain. He explained that a key question would be whether the grassy area should be used as a passive play area for children with parental supervision or have more active kinds of facilities. Mr. Hugg indicated that the grassy area was very well maintained by the Public Works Department and is very attractive. He stated that the woodland area had a lot of invasive species and undergrowth and was not being managed well as a woodland, although it did provide a great deal of wooded cover for the part of the development backing up to it. Mr. Neil stated his recollection that there had been young mothers who were excited about a possible playground for younger children at Continental Park, and he wanted to make sure that this message was not bypassed. Mr. Hugg advised that this had been stated during the community meeting related to Dover Park on May 25, 2017. He stated that there was a question regarding whether Continental Park was a safe location for a playground or if there was a more contained location owned by the City with less traffic that may lend itself to a more active park use. Mr. Hugg advised that Continental Park is a nice, placid area with the potential for the addition of benches or a table or two (2), so that individuals could sit and read or watch their children play on the grass. He expressed his hope that the community would come out to

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 20 discuss their needs and the focus would not be on a particular proposal or transportation solution. Mr. Sudler reviewed the “City of Dover’s Park and Recreational Enhancement Committee Chair’s Assessment & Recommendations for Continental Park,” dated June 8, 2017. He stated that Continental Park was very well maintained and impressive. He indicated that, as the Committee Chair, he plans to go to all the parks and take pictures so that he has a better understanding of the strengths, weaknesses, opportunities, and threats for each park as the City moves forward to upgrade them. Mr. Lewis thanked Mr. Sudler for doing the walk-through and evaluating City parks, stating that it is important that the public is protected from safety issues. He noted that broken bottles had been found, and it would be a travesty if a child was hurt. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Council President Slavin presiding in the absence of Chairman Hare. Clarification - Request for Incentives - Nail Spa by TR Mr. Slavin stated that this item had been brought forward a number of times. He stated that Chairman Hare was particularly interested in this matter and, since he was not present, suggested that it be deferred. The Committee deferred this item. Discussion - Fiscal Year 2017 Audit Program Ms. Lori Peddicord, Assistant Controller/Treasurer, reviewed a presentation entitled “Auditor’s Responsibility for Communicating with Audit Committee.” She noted that the auditors, CliftonLarsonAllen, LLP would be doing preliminary testing in the field during the entire week of June 26, 2017. She advised that between this date and September 2017, when the auditors do their final field work, the Finance Department would be closing the books, reconciling accounts, and completing various reporting requirements. The Committee recommended acceptance of the audit program, as recommended by staff. By consent agenda, Mr. Lewis moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. Mr. Lewis moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Sudler and unanimously carried.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 21 RESOLUTION NO. 2017-08 APPROVING THE 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN By consent agenda, Mr. Lewis moved for adoption of the proposed resolution, seconded by Mr. Neil and, by a unanimous roll call vote, Council adopted Resolution No. 2017-08, as follows: A RESOLUTION APPROVING THE 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN WHEREAS, the City of Dover is entitled to $230,289 through the United States Department of Housing and Urban Development Community Development Block Grant program; and WHEREAS, the City of Dover has prepared the 2017 Action Plan, in accordance with the United States Department of Housing and Urban Development guidelines, that serve as the primary planning document for identifying and meeting the housing and community development needs for the low and moderate-income residents of Dover; and WHEREAS, the City of Dover is in favor of utilizing the Community Development Block Grant funds for the community development purposes in accordance with the National Community Development objectives of benefiting low and moderate income families, eliminating slums and blight, and meeting other community development objectives; and WHEREAS, the United States Department of Housing and Urban Development requires the City of Dover to submit a Consolidated Plan and an Action Plan for Application for Federal Assistance including the proposed use of funds and including certain certifications and policies to obtain its $230,289 entitlement; for eligible activities; and NOW, THEREFORE BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY OF DOVER APPROVE THE 2017 Community Development Block Grant Action Plan and application for Federal Assistance included in the Action Plan, along with certifications and policies attached and authorize its forwarding to the United States Department of Housing and Urban Development for consideration. ADOPTED: JUNE 26, 2017 REQUEST FOR QUOTES - PROJECT EG1701 - VANSANT MAJOR OVERHAUL Due to the long lead time for the capital components for the VanSant major overhaul scheduled for the spring of 2018, the Facilities personnel requested quotes from five (5) vendors, including the original equipment manufacturer (OEM), General Electric. There were three (3) responses, with one vendor disqualified for not providing quotes in accordance with the items requested. Staff recommended splitting the purchase of capital component items to support EG1701, VanSant Major Overhaul, between Turbo Parts Limited in the amount of $227,800 and Turbine Services, LTD in the amount of $117,000 for a total of $344,800. Mr. Sudler moved for approval of Staff’s recommendation. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 22 APPOINTMENT RECOMMENDED BY COUNCIL PRESIDENT SLAVIN - DELAWARE CENTER FOR HEALTH INNOVATION (DCHI) DOVER/SMYRNA HEALTHY NEIGHBORHOODS COUNCIL - TANNER WM. POLCE - TWO-YEAR TERM TO EXPIRE JUNE 2019 Council President Slavin recommended the appointment of Councilman Tanner Wm. Polce to serve on the Delaware Center for Health Innovation (DCHI) Dover/Smyrna Healthy Neighborhoods Council for a two-year term to expire in June 2019. By consent agenda, Mr. Lewis moved for approval of the appointment of Councilman Polce, as recommended by Council President Slavin. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. APPOINTMENTS/REAPPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN Mayor Christiansen recommended approval of the following appointments: Construction and Property Maintenance Code Board of Appeals - One-Year Term to Expire May 27, 2018 Charles Martin, Representative of the Local Real Estate Industry Association Ethics Commission - Five-Year Term to Expire July 2021 Robin F. Case (term expired in July 2016) Historic District Commission - Three-Year Terms to Expire July 2020 Joseph McDaniel, Business Representative/Resident Ann Baker Horsey, Professional/Resident Planning Commission - Three-Year Terms to Expire June 1, 2020 Dr. Bobby Jones - At-Large Deborah L. Edwards - First District Public Advisory Committee of the Dover/Kent County MPO - Two-Year Terms to Expire July 2019 Jonathan Contant Karen McGloughlin By consent agenda, Mr. Lewis moved for approval of the appointments recommended by Mayor Christiansen. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. 2017/18 ANNUAL APPOINTMENTS RECOMMENDED BY COUNCIL PRESIDENT SLAVIN (Deferred During the Annual Meeting of May 8, 2017) Council President Slavin recommended approval of the following appointments: Economic Development Committee Clayton E. Hammond II (Minority Voting Member)

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 23 General Employee Pension Plan Board David L. Anderson Brian E. Lewis Other Post-Employment Benefits (OPEB) Board Scott W. Cole Matthew J. Lindell Police Pension Plan - Retirement Committee David L. Anderson Brian E. Lewis Central Delaware Chamber of Commerce (Liaison Members) Mayor Robin R. Christiansen, Ex-Officio (Non-Voting member) Kirby Hudson, Assistant City Manager (Non-Voting Guest) City/County Committee (Liaison to Kent County) Mayor Robin R. Christiansen Council President Slavin William F. Hare Fred A. Neil Tanner Wm. Polce Donna S. Mitchell, Acting City Manager Kent County Tourism Board of Directors (Voting Liaison Member) Fred A. Neil Kent Economic Partnership Board of Directors (Voting Liaison Member) David L. Anderson By consent agenda, Mr. Lewis moved for approval of the appointments recommended by Council President Slavin. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. 2017/18 ANNUAL APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN (Deferred During the Annual Meeting of May 8, 2017) Mayor Christiansen recommended approval of the following appointments: Downtown Dover Partnership Board of Directors (City of Dover Government Appointments) Acting City Manager, Donna S. Mitchell Acting City Planner, David S. Hugg III Councilman David L. Anderson Councilman William F. Hare Councilman Fred A. Neil Mayor Robin R. Christiansen (Ex-Officio Member)

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 24 Election Board Leland S. Berry - At-Large * M. Milford Caldwell - Fourth District By consent agenda, Mr. Lewis moved for approval of the appointments recommended by Mayor Christiansen. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. *(City Clerk’s Office Note: Subsequent to the meeting, Leland S. Berry contacted the Clerk’s Office to advise that he was not interested in serving on the Election Board.) FINAL READING - PROPOSED ORDINANCE #2017-07 AMENDING CHAPTER 46 - FIRE PREVENTION AND PROTECTION, ARTICLE II - FIRE DEPARTMENT, DIVISION 2 - OFFICERS, SECTION 46-77 (3) - ELECTION AND VOTING REGULATIONS FOR NOMINEES - ELIGIBLE VOTERS The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of June 12, 2017. Council President Slavin reminded members of the public that the ordinance was available at the entrance of the Council Chambers or on the City's website at www.cityofdover.com under "Government.” Mr. Lewis moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Neil and unanimously carried. By motion of Mr. Hare, seconded by Mr. Neil, Council, by a unanimous roll call vote, adopted Ordinance #2017-07, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Division 2 - Officers, Section 46-77 (3) - Election and Voting Regulations for Nominees - Eligible Voters of the Dover Code be amended to read as follows: Sec. 46-77. - Election and voting regulations for nominees. Each fire company shall conform to the following regulations for the conduct of nominee elections for fire department officers: (1) Membership list. At least two days before the nominee election, each fire company shall send a list of its active members in good standing to the city council. These lists shall be certified by the president and secretary of each fire company, shall be under seal and shall be used by the judges of the nominee election to determine qualified voters. (2) Where and how election held. The nominee election shall take place at a firehouse designated by the city council and shall be conducted by three judges appointed by the city council for that purpose.

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 25 (3) Eligible voters. The nominee election judges shall not permit anyone to vote whose name is not on one of the lists mentioned in subsection (1) of this section. If a member's name appears on the lists, but it is proven to the satisfaction of the judges that he does not meet the requirements of active membership, then that person shall cast a challenged ballot. The term "active membership," for the purposes of this section, shall mean a member who has responded to at least one hundred twenty-five (125) of the alarms, by way of attendance, during the year immediately preceding the certification of the voting list. This requirement is waived for any member who was on active duty in the military service during any portion of that year and who is otherwise in good standing with his individual fire company. (4) Secret ballot. The nominee election shall be by secret ballot and each voter shall have only one vote for each of the open nominee positions. (5) When polls open. Polls shall open at 7:00 p.m. and shall close at 9:00 p.m. (6) Absentee voting. Absentee voting shall be permitted in accordance with the procedure adopted for absentee voting at regular municipal elections contained in chapter 34, article III. ADOPTED: JUNE 26, 2017 FINAL READING - PROPOSED ORDINANCE #2017-08 2017/2018 CITY OF DOVER BUDGET ORDINANCES The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of June 12, 2017. Council President Slavin reminded members of the public that the ordinance was available at the entrance of the Council Chambers or on the City's website at www.cityofdover.com under "Government.” Mr. Lewis moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Neil and unanimously carried. Mr. Lewis moved for adoption of Ordinance #2017-08 (Exhibit #1), seconded by Mr. Neil, and carried by a unanimous roll call vote. ACTING CITY MANAGER’S ANNOUNCEMENTS Mrs. Donna Mitchell, Acting City Manager, reminded everyone of the Fourth of July celebration on Tuesday, July 4th. She noted that the activities will begin at 9:00 a.m., and the fireworks are due to take off about 9:20 at dusk. Mrs. Mitchell advised that the rain date is Saturday, July 8th. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Slavin announced that the July 10th Council meeting and the July 11th Council Committee of the Whole meeting have been canceled. Mr. Slavin wished Councilman William Hare a Happy Birthday on July 6th. Mr. Anderson announced that on June 29th at 6:30 p.m. at 1412 College Road, Grand East, there would be a meeting sponsored by the Central Delaware branch of the NAACP to welcome Police

CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 26 Chief Mailey. He noted that the NAACP was supportive of the City’s last police chief and will be supportive of the current Chief. At the request of Mr. Sudler, Ms. Caroline Speakman of NCALL announced that their kick off program for Lights on Dover Strong would be held the following evening at 6:00 p.m. at the Solid Rock Community Center. She advised that they are providing dusk-to-dawn light bulbs for the front porch, as well as solar powered rear action lights and they are hoping to light up the downtown area. Ms. Speakman noted that those who participate have to agree to call the police when they see something suspicious. Mr. Sudler indicated that the two (2) streets were South Kirkwood Street and South State Street, or Division Street and encouraged Council members to attend. Mr. Lewis advised that he, along with a few other members of Council, attended the African American Festival the previous Saturday and he had a phenomenal time. Mr. Sudler reminded his colleagues that, although they are all busy, it is important to show up at diverse events such as Dover Days and the African American Festival because it is aligned with their vision for the City that we value diversity. Mr. Neil moved for adjournment, seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 8:01 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of June 26, 2017, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2017\06-26-2017 Council Minutes.wpd Exhibits Exhibit #1 - Ordinance #2017-08 2017/2018 City of Dover Budget Ordinances

EXHIBIT #1 City Council Meeting of June 26, 2017 CITY OF DOVER ORDINANCE # 2017-08 2017-2018 BUDGET ORDINANCES BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Forty Seven Million Five Hundred Twenty Eight Thousand One Hundred dollars ($47,528,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: GENERAL FUND CASH RECEIPT SUMMARY FOR 2017-2018 2017/18 BUDGET BEGINNING BALANCE $ 4,597,100 RECEIPTS FINES AND POLICE REVENUE 746,600 LIBRARY REVENUES 100,000 KENT COUNTY BOOK REIMBURSEMENT 300,000 BUSINESS LICENSES 1,467,000 PERMITS AND OTHER FEES 1,956,000 MISCELLANEOUS CHARGES 57,000 POLICE EXTRA DUTY 500,000 PROPERTY TAXES 13,025,600 RECREATION REVENUE 150,000 FRANCHISE FEE 688,100 SANITATION FEES 3,080,400 RENT REVENUE - GARRISON FARM 96,900 COURT OF CHANCERY FEES 1,350,000 INVESTMENT INCOME 138,000 RECEIPTS SUBTOTAL 23,655,600 INTERFUND SERVICE RECEIPTS INTERFUND SERVICE RECEIPTS W/WW 1,716,100 INTERFUND SERVICE RECEIPTS ELECTRIC 3,660,100 INTERFUND SERVICE RECEIPTS SUBTOTAL 5,376,200 GRANTS: POLICE RELATED/EXTRA DUTY 60,000 POLICE PENSION GRANT 415,000 GREEN ENERGY GRANT 98,500 MISC GRANT REVENUE 25,000 HISTORIC DISTRICT GRANT 6,500 GRANTS SUBTOTAL 605,000 TRANSFERS FROM: TRANSFER TAX 1,209,300 MUNICIPAL STREET AID 673,100 CIVIL TRAFFIC PENALTIES 511,800 WATER/WASTEWATER 900,000 ELECTRIC 10,000,000 TRANSFERS FROM SUBTOTAL 13,294,200 TOTAL REVENUES 42,931,000 TOTAL BEGINNING BALANCE & REVENUE $ 47,528,100 1

2017-2018 BUDGET ORDINANCES GENERAL FUND - EXPENDITURES AND BUDGET BALANCE FOR 2017-2018 2017/18 DEPARTMENT EXPENSES BUDGET CITY CLERK $ 436,700 COUNCIL 155,100 TAX ASSESSOR 238,500 FIRE 774,900 GROUNDS MAINTENANCE 1,142,000 LIBRARY 1,708,300 RECREATION 764,200 LIFE SAFETY 499,600 CODE ENFORCEMENT 449,700 PLANNING 563,400 INSPECTIONS 721,000 POLICE 16,483,900 POLICE EXTRA DUTY 560,000 STREETS 1,119,400 SANITATION 2,563,900 CITY MANAGER 751,500 INFORMATION TECHNOLOGY 777,400 FINANCE 1,038,900 PUBLIC WORKS - ADMINISTRATION 718,300 FACILITIES MANAGEMENT 629,700 PUBLIC WORKS - ENGINEERING 277,700 PROCUREMENT & INVENTORY 605,100 FLEET MAINTENANCE 838,200 CUSTOMER SERVICE 1,169,500 HUMAN RESOURCES 436,600 MAYOR 119,300 DEPARTMENT SUBTOTALS 35,542,800 OTHER EXPENSES DEBT SERVICE 443,100 CONTRIBUTION TO DDP 150,000 MISCELLANEOUS GRANT RELATED EXP 25,000 INSURANCE 735,000 RETIREES HEALTH CARE 2,063,000 OTHER EMPLOYMENT EXPENSES 367,500 BANK & CREDIT CARD FEES 21,000 UNCOLLECTIBLES - TRASH AND OTHER 100,000 STREET LIGHTS 810,000 OTHER EXPENSE SUBTOTAL 4,714,600 TRANSFERS TRANSFER TO CAPITAL FUND - PROJECTS 1,368,700 APPROP. TO THE POLICE PENSION FUND 761,500 APPROP. POLICE PENSION - STATE GRANT 415,000 APPROP. TO THE GENERAL PENSION FUND 48,400 TRANSFER TO INVENTORY WRITE-OFFS 10,000 TRANSFERS SUBTOTAL 2,603,600 TOTAL EXPENDITURES 42,861,000 CURRENT YEAR BALANCE 4,667,100 TOTALS $ 47,528,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 2

CITY OF DOVER ORDINANCE # 2017-08 GOVERNMENTAL CAPITAL PROJECTS FUND REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Million Four Hundred Forty Six Thousand Two Hundred dollars ($2,446,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: REVENUES 2017/18 BUDGET BEGINNING BALANCE - PROJECTS $ 412,900 REVENUES STATE GRANTS - Other 33,000 INTEREST EARNINGS 8,300 TRANSFER FROM GENERAL FUND 1,368,700 TRANSFER FROM PARKLAND RESERVE 205,000 TRANSFER FROM CAPITAL ASSET RESERVE 418,300 SUBTOTAL PROJECT RECEIPTS 2,033,300 TOTAL FUNDING SOURCES 2,033,300 TOTAL BEGINNING BALANCE AND REVENUES $ 2,446,200 EXPENSE SUMMARY 2017/18 EXPENDITURES BUDGET FIRE $ 145,700 GROUNDS 62,500 RECREATION 271,000 POLICE 379,900 STREETS 1,070,000 INFORMATION TECHNOLOGY 36,600 FACILITIES MANAGEMENT 25,100 DEPARTMENT SUBTOTAL 1,990,800 TOTAL EXPENDITURES 1,990,800 BUDGET BALANCE 455,400 TOTAL BUDGET BALANCE & EXPENDITURES $ 2,446,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 3

CITY OF DOVER ORDINANCE # 2017-08 GENERAL FUND CONTINGENCY CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Seven Hundred Fifty Four Thousand Four Hundred dollars ($754,400) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 743,600 INTEREST EARNED 10,800 TOTALS $ 754,400 EXPENSE SUMMARY 2017/18 BUDGET CARRY FORWARD TO NEXT YEAR $ 754,400 TOTALS $ 754,400 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 4

CITY OF DOVER ORDINANCE # 2017-08 GOVERNMENTAL CAPITAL ASSET RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Five Hundred Forty Four Thousand Two Hundred dollars ($1,544,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 1,525,700 RECEIPTS INTEREST EARNINGS 18,500 TOTAL RECEIPTS 18,500 TOTALS $ 1,544,200 EXPENSE SUMMARY 2017/18 BUDGET TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 418,300 CARRY FORWARD TO NEXT YEAR 1,125,900 TOTALS $ 1,544,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 5

CITY OF DOVER ORDINANCE # 2017-08 PARKLAND/RECREATION RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Three Hundred Eighty One Thousand Two Hundred dollars ($381,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET BEGINNING BALANCE $ 376,300 INTEREST INCOME 4,900 TOTALS $ 381,200 OPERATING EXPENSES 2017/18 BUDGET TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 205,000 CURRENT YEAR BALANCE 176,200 TOTALS $ 381,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 6

CITY OF DOVER ORDINANCE # 2017-08 WATER/WASTEWATER FUND REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Seventeen Million Nine Hundred Thirty Six Thousand Seven Hundred dollars ($17,936,700) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: 2017/18 BUDGET BEGINNING BALANCE - WATER $ 1,330,900 BEGINNING BALANCE - WASTEWATER 1,166,800 TOTAL BEGINNING BALANCES 2,497,700 BASE REVENUE WATER SERVICES 5,914,600 WASTEWATER SERVICES 3,768,000 WASTEWATER TREATMENT SERVICES 2,952,900 GROUNDWATER INFLOW ADJUSTMENT 1,899,700 WATER TANK SPACE LEASING 391,400 WATER IMPACT FEES 231,000 WASTEWATER IMPACT FEES 209,000 INTEREST - WATER 5,700 INTEREST - WASTEWATER 5,700 MISCELLANEOUS SERVICE FEE 61,000 TOTAL REVENUES 15,439,000 TOTAL BEGINNING BALANCES AND REVENUES $ 17,936,700 7

2017-2018 BUDGET ORDINANCES WATER/WASTEWATER FUND - EXPENSES AND BUDGET BALANCE FOR 2017-2018 2017/18 DIRECT EXPENSES BUDGET ENGINEERING & INSPECTION $ 517,800 WATER DEPARTMENT 635,700 WASTEWATER DEPARTMENT 962,800 WATER TREATMENT PLANT 1,780,500 DIRECT EXPENDITURE SUBTOTAL 3,896,800 OTHER EXPENSES DEBT SERVICE - WATER 524,600 DEBT SERVICE - WASTEWATER 612,800 RETIREES HEALTH CARE 242,200 OTHER EMPLOYMENT EXPENSES 25,900 KENT COUNTY TREATMENT CHARGE 3,926,500 INTERFUND SERVICE FEES 1,716,100 BANK & CREDIT CARD FEES 26,000 BOND ISSUE COSTS 40,000 OTHER EXPENSES SUBTOTAL 7,114,100 TRANSFER TO: GENERAL FUND FROM WATER 500,000 GENERAL FUND FROM WASTEWATER 400,000 WATER IMP AND EXT 1,600,000 WASTEWATER IMP AND EXT 1,600,000 GENERAL EMPLOYEES PENSION 7,500 TRANSFER TO SUBTOTAL 4,107,500 TOTAL EXPENSES 15,118,400 BUDGET BALANCES BUDGET BALANCE WATER 1,575,600 BUDGET BALANCE WASTEWATER 1,242,700 BUDGET BALANCE SUBTOTALS 2,818,300 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 17,936,700 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 8

CITY OF DOVER ORDINANCE # 2017-08 WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Six Million Five Hundred Thirty Thousand Three Hundred dollars ($6,530,300) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year begining July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE - WATER $ 2,042,000 BEGINNING BALANCE - WASTEWATER 1,195,100 TOTAL BEGINNING BALANCES 3,237,100 REVENUES TRANS FR OPERATING FUND - WATER 1,600,000 TRANS FR OPERATING FUND - WW 1,600,000 INTEREST INCOME 93,200 TOTAL REVENUES 3,293,200 TOTAL BEGINNING BALANCES & REVENUES $ 6,530,300 EXPENSE SUMMARY 2017/18 EXPENSES BUDGET WATER $ 1,608,400 WASTEWATER 1,543,000 TOTAL EXPENSES 3,151,400 BUDGET BALANCE - WATER 2,080,200 BUDGET BALANCE - WASTEWATER 1,298,700 CURRENT YEAR BALANCE SUBTOTALS 3,378,900 TOTAL BUDGET BALANCES & EXPENSES $ 6,530,300 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 9

CITY OF DOVER ORDINANCE # 2017-08 WATER/WASTEWATER CAPITAL ASSET RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Sixty Eight Thousand Five Hundred dollars ($1,068,500) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE - WATER $ 527,200 BEGINNING BALANCE - WASTEWATER 526,000 TOTAL BEGINNING BALANCES 1,053,200 RECEIPTS INTEREST EARNINGS - WATER 7,700 INTEREST EARNINGS - WASTEWATER 7,600 TOTAL RECEIPTS 15,300 TOTALS $ 1,068,500 EXPENSE SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE - WATER $ 534,900 CURRENT YEAR BALANCE - WASTEWATER 533,600 CURRENT YEAR BALANCE SUBTOTALS 1,068,500 TOTALS $ 1,068,500 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 10

CITY OF DOVER ORDINANCE # 2017-08 WATER/WASTEWATER IMPACT FEE RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Three Million Two Hundred Five Thousand Six Hundred dollars ($3,205,600) or so much thereof as may be necessary are hereby appropriated fromcurrent revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE - WATER $ 249,800 BEGINNING BALANCE - WASTEWATER 2,909,500 TOTAL BEGINNING BALANCES 3,159,300 RECEIPTS INTEREST EARNINGS - WATER 4,200 INTEREST EARNINGS - WASTEWATER 42,100 TOTAL RECEIPTS 46,300 TOTALS $ 3,205,600 EXPENSE SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE - WATER $ 254,000 CURRENT YEAR BALANCE - WASTEWATER 2,951,600 CURRENT YEAR BALANCE SUBTOTALS 3,205,600 TOTALS $ 3,205,600 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 11

CITY OF DOVER ORDINANCE # 2017-08 WATER/WASTEWATER CONTINGENCY RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Thirty Seven Thousand Four Hundred dollars ($537,400) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE - WATER $ 251,600 BEGINNING BALANCE - WASTEWATER 278,200 TOTAL BEGINNING BALANCES 529,800 RECEIPTS INTEREST EARNINGS - WATER 3,500 INTEREST EARNINGS - WASTEWATER 4,100 TOTAL RECEIPTS 7,600 TOTALS $ 537,400 BUDGET SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE - WATER $ 255,100 CURRENT YEAR BALANCE - WASTEWATER 282,300 CURRENT YEAR BALANCE SUBTOTALS 537,400 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 537,400 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 12

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC REVENUE FUND REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Ninety Five Million Nine Hundred Eighty Seven Thousand Seven Hundred dollars ($95,987,700) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: 2017/18 BUDGET BEGINNING BALANCE $ 20,290,200 DISTRIBUTION OF EARNINGS - PCA CREDIT (6,176,700) BEGINNING BALANCE - ADJUSTED 14,113,500 BASE REVENUE DIRECT SALES TO CUSTOMER 79,656,000 UTILITY TAX 1,236,200 MISCELLANEOUS REVENUE 531,200 RENT REVENUE 104,500 GREEN ENERGY 130,000 INTEREST EARNINGS 216,300 TOTAL REVENUES 81,874,200 TOTAL BEGINNING BALANCE & REVENUES $ 95,987,700 13

2017-2018 BUDGET ORDINANCES ELECTRIC REVENUE FUND EXPENSES AND BUDGET BALANCE FOR 2017-2018 2017/18 EXPENSES BUDGET POWER SUPPLY $ 22,807,900 SOLAR ENERGY 2,661,300 SOLAR RENEWAL ENERGY CREDITS 371,200 POWER SUPPLY MANAGEMENT 835,000 REC'S (Renewable Energy Credits) 578,300 RGGI (Regional Greenhouse Gas Init.) 64,000 PJM CHARGES - ENERGY 6,024,400 PJM CHARGES - TRANSMISSION & FEES 6,900,200 CAPACITY CHARGES 10,482,500 SUB-TOTAL POWER SUPPLY 50,724,800 PLANT OPERATIONS 6,146,500 GENERATIONS FUELS 817,400 PJM SPOT MARKET ENERGY (958,100) PJM CREDITS (535,400) CAPACITY CREDITS (7,120,100) GENERATION SUBTOTAL (1,649,700) POWER SUPPLY & GENERATION SUBTOTAL 49,075,100 DIRECT EXPENDITURES TRANSMISSION/DISTRIBUTION 3,599,600 ELECTRICAL ENGINEERING 1,226,400 ADMINISTRATION 797,000 METER READING 392,500 SYSTEMS OPERATIONS 644,700 DIRECT EXPENDITURE SUBTOTALS 6,660,200 OTHER EXPENSES: UTILITY TAX 1,236,200 ALLOW FOR UNCOLLECTIBLES 250,000 CONTRACTUAL SERVICES - RFP'S 100,000 LEGAL EXPENSES 25,000 RETIREES HEALTH CARE 820,300 OTHER EMPLOYMENT EXPENSES 105,200 PENSION UNFUNDED LIABILITY 1,000,000 OPEB UNFUNDED LIABILITY 1,000,000 GREEN ENERGY PAYMENT TO DEMEC 130,000 INTERFUND SERVICE FEES 3,660,100 INTEREST ON DEPOSITS 21,000 BANK & CREDIT CARD FEES 295,000 DEBT SERVICE 1,605,500 OTHER EXPENSES SUBTOTAL 10,248,300 TRANSFER TO: IMPROVEMENT & EXTENSION 5,000,000 GENERAL FUND 10,000,000 RATE STABILIZATION RESERVE 5,200,000 TRANSFER TO SUBTOTAL 20,200,000 TOTAL EXPENSES 86,183,600 BUDGET BALANCE - WORKING CAPITAL 9,804,100 TOTALS $ 95,987,700 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 14

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Twelve Million Eighty Thousand One Hundred dollars ($12,080,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: REVENUES 2017/18 BUDGET BEGINNING BALANCE $ 6,600,300 REVENUES TRANSFER FROM ELECTRIC 5,000,000 GENERAL SERVICE BILLING 370,000 INTEREST EARNINGS 109,800 TOTAL REVENUES 5,479,800 TOTALS $ 12,080,100 EXPENSE SUMMARY 2017/18 EXPENSES BUDGET ELECTRIC ADMINISTRATION $ 8,500 ELECTRIC GENERATION 2,328,000 TRANSMISSION AND DISTRIBUTION 1,725,500 ELECTRICAL ENGINEERING 1,315,000 ERP SYSTEM 1,500,000 TOTAL EXPENSES 6,877,000 BUDGET BALANCE 5,203,100 TOTAL BUDGET BALANCE & EXPENSES $ 12,080,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 15

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC UTILITY CONTINGENCY RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Eight Hundred Seventy Seven Thousand Three Hundred dollars ($877,300) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 863,500 RECEIPTS INTEREST EARNINGS 13,800 TOTAL RECEIPTS 13,800 TOTALS $ 877,300 EXPENSE SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE $ 877,300 TOTALS $ 877,300 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 16

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC UTILITY DEPRECIATION RESERVE SOURCES AND USE OF FUNDS FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Thirteen Million Two Hundred Fifty One Thousand Five Hundred dollars ($13,251,500) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 13,042,800 INTEREST EARNINGS 208,700 TOTALS $ 13,251,500 BUDGET SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE $ 13,251,500 TOTALS $ 13,251,500 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 17

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC UTILITY FUTURE CAPACITY RESERVE SOURCES AND USE OF FUNDS FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Thirteen Million Four Hundred Eight Thousand Nine Hundred dollars ($13,408,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 13,197,700 INTEREST EARNINGS 211,200 TOTALS $ 13,408,900 BUDGET SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE $ 13,408,900 TOTALS $ 13,408,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 18

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC UTILITY INSURANCE STABLIZATION RESERVE SOURCES AND USE OF FUNDS FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Seven Hundred Eighty Eight Thousand Two Hundred dollars ($788,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 775,800 INTEREST EARNINGS 12,400 TOTALS $ 788,200 BUDGET SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE $ 788,200 TOTALS $ 788,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 19

CITY OF DOVER ORDINANCE # 2017-08 ELECTRIC UTILITY RATE STABLIZATION RESERVE SOURCES AND USE OF FUNDS FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Sixteen Million Five Thousand Seven Hundred dollars ($16,005,700) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 10,635,500 INTEREST EARNINGS 170,200 TRANSFER FROM ELECTRIC OPERATING FUND 5,200,000 TOTALS $ 16,005,700 BUDGET SUMMARY 2017/18 BUDGET CURRENT YEAR BALANCE $ 16,005,700 TOTALS $ 16,005,700 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 20

CITY OF DOVER ORDINANCE # 2017-08 MUNICIPAL STREET AID FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Six Hundred Seventy Three Thousand Two Hundred dollars ($673,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 100 STATE GRANT 673,100 TOTALS $ 673,200 BUDGET SUMMARY 2017/18 BUDGET TRANSFER TO GENERAL FUND $ 673,100 CURRENT YEAR BALANCE 100 TOTALS $ 673,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 21

CITY OF DOVER ORDINANCE # 2017-08 ELECTRONIC RED LIGHT SAFETY PROGRAM CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Eleven Thousand Nine Hundred dollars ($511,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ 100 POLICE FINES 511,800 TOTALS $ 511,900 BUDGET SUMMARY 2017/18 BUDGET TRANSFER TO GENERAL FUND $ 511,800 CURRENT YEAR BALANCE 100 TOTALS $ 511,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 22

CITY OF DOVER ORDINANCE # 2017-08 WORKERS COMPENSATION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Million Four Hundred Fourteen Thousand Six Hundred dollars ($2,414,600) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET BEGINNING BALANCE $ 1,487,800 INTEREST INCOME 22,500 PREMIUM FROM CITY 904,300 TOTALS $ 2,414,600 OPERATING EXPENSES 2017/18 BUDGET PROGRAM EXPENSES/SUPPLIES - CLAIMS $ 565,000 INSURANCE 110,800 STATE OF DEL - SELF INSURANCE TAX 39,000 CONTRACTUAL SERVICES 25,000 TOTAL EXPENSES 739,800 CURRENT YEAR BALANCE 1,674,800 TOTALS $ 2,414,600 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 23

CITY OF DOVER ORDINANCE # 2017-08 COMMUNITY TRANSPORTATION IMPROVEMENT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Eighty Five Thousand Two Hundred dollars ($585,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET PRIOR YEAR BALANCE $ 85,200 GRANTS REVENUE 500,000 TOTALS $ 585,200 OPERATING EXPENSES 2017/18 BUDGET PROGRAM EXP. GRANT RELATED $ 500,000 CURRENT YEAR BALANCE 85,200 TOTALS $ 585,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 24

CITY OF DOVER ORDINANCE # 2017-08 LIBRARY GRANT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Hundred Eighty Four Thousand Two Hundred dollars ($284,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET PRIOR YEAR BALANCE $ - STATE GRANT 281,700 FEDERAL GRANT 2,500 TOTALS $ 284,200 OPERATING EXPENSES 2017/18 BUDGET STATE GRANTS FURNITURE/FIXTURES $ 1,500 OFFICE SUPPLIES 30,000 PRINTING AND DUPLICATING 13,000 PROGRAM EXPENSES/SUPPLIES 23,500 BOOKS 126,400 COMPUTER SOFTWARE 2,100 COMPUTER HARDWARE 1,000 AUDIO VISUAL SUPPLIES 74,700 POSTAGE 100 TRAINING/CONF/FOOD/TRAV 2,500 OFF EQP/REPAIRS & MAINT 4,900 OTHER EQUIP - LEASE 2,000 SUBTOTAL EXPENSES STATE GRANTS 281,700 FEDERAL GRANTS PROGRAM EXPENSES/SUPPLIES 2,500 SUBTOTAL EXPENSES FEDERAL GRANTS 2,500 GRAND TOTAL EXPENSES 284,200 CURRENT YEAR BALANCE - TOTALS $ 284,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 25

CITY OF DOVER ORDINANCE # 2017-08 POLICE GRANTS FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Four Hundred Thirty Thousand Four Hundred dollars ($430,400) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET PRIOR YEAR BALANCE $ 72,400 STATE AND FEDERAL GRANTS RECEIVED 358,000 TOTALS $ 430,400 OPERATING EXPENSES 2017/18 BUDGET EXPENDITURES PERSONNEL EXPENDITURES CADET PROGRAM SALARIES $ 11,900 CADET PROGRAM FICA 900 CADET PROGRAM W/COMP 700 MATERIALS AND SUPPLIES POLICE EQUIPT & PROG SUPP 312,000 ADMINISTRATIVE EXPENDITURES CELL PHONE CHARGES 20,000 TRAINING 15,000 AUDIT FEES 1,000 TOTAL EXPENDITURES 361,500 OTHER FINANCING USES OPERATING TRANSFERS-OUT 60,000 TOTAL FINANCING USES 60,000 CURRENT YEAR BALANCE 8,900 TOTALS $ 430,400 The above budget represents the combination of all State & Federal Grants. The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 26

CITY OF DOVER ORDINANCE # 2017-08 CDBG GRANT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Hundred Eighteen Thousand Eight Hundred dollars ($218,800) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET PRIOR YEAR BALANCE $ 2,100 CDBG GRANTS RECEIVED 216,700 TOTALS $ 218,800 OPERATING EXPENSES 2017/18 BUDGET EXPENDITURES CURRENT YEAR CLOSING COST/DOWN PAYMENT PROGRAM $ 60,000 CURRENT YEAR CONNECTION SUPP PROGRAM 3,000 CURRENT YEAR DOVER INTERFAITH MINISTRY 24,000 CURRENT YEAR MHDC EMERGENCY HOME REPAIR 25,000 CURRENT YEAR HABITAT FOR HUMANITY 21,300 CURRENT YEAR MHDC HOMEOWNER REHAB. 40,000 CURRENT YEAR ADMIN EXPENSE 43,400 TOTAL EXPENDITURES 216,700 CURRENT YEAR BALANCE 2,100 TOTALS $ 218,800 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 27

CITY OF DOVER ORDINANCE # 2017-08 SUBSTANCE ABUSE GRANTS FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Hundred Six Thousand Three Hundred dollars ($106,300) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: OPERATING REVENUES 2017/18 BUDGET PRIOR YEAR BALANCE $ 45,300 STATE GRANTS RECEIVED 28,000 RECREATION REVENUE 33,000 TOTALS $ 106,300 OPERATING EXPENSES 2017/18 BUDGET EXPENDITURES TEMPORARY HELP/BENEFITS $ 67,700 PROGRAM EXPENSES/SUPPLIES 35,000 TOTAL EXPENDITURES 102,700 CURRENT YEAR BALANCE 3,600 TOTALS $ 106,300 The above budget represents the combination of all State & Federal Grants. The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 28

CITY OF DOVER ORDINANCE # 2017-08 REALTY TRANSFER TAX FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2017-2018 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Two Hundred Nine Thousand Three Hundred dollars ($1,209,300) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2017 and ending June 30, 2018: CASH RECEIPTS 2017/18 BUDGET BEGINNING BALANCE $ - REALTY TRANSFER TAXES 1,209,300 TOTALS $ 1,209,300 BUDGET SUMMARY 2017/18 BUDGET TRANSFER TO GENERAL FUND $ 1,209,300 CURRENT YEAR BALANCE - TOTALS $ 1,209,300 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 26, 2017 29

Certificate of Congratulations presented to The Dover High School Boys Track and Field Team for scoring 121 points and capturing the Division I Delaware Interscholastic Athletic Association (DIAA) Track and Field Team Championship on May 19 - 20, 201 7. The team has been a perennial power in the Henlopen Conference and the State ofDelaware. The following student-athletes are commended for their outstanding pe1formance: Jaden Adkins Isreal Brown-Foster Ric Johnson Zachary Schmied/in Coleman Akers Jacob Casey DonyeJudd Tymere Solomon Hezakiah Ali-Bentley Brendan Cook Ishmael Kaba Tyrone Stanley Joshua August Carter Crumpler Jhalil Mosley Courtland Suggs Dion Baker Gabriel Evans Chidi Nwogbaga Kwama Veal Keith Bessicks Marquis Garrison Javon Peace Tahj Ward Micah Bowen Roshon Gladney Travon Robinson Jonathan Waters Abdul-Rahim Bracey Eric Glass Donavon Rogers David Wheat Eric Brandon Jaylyn Johnson Sean Saxton Terrance Whitfield Special recognition is given to the following team members, who were named State Champions in one or more events: Dalonzo Bouges (4xl00, 4x200, and 4x400) Nyjal Drayton (4x400 and 4x800) Jakari Long (4x l00 and 4x200) John Radel Castro (4x /OO and 4x200) Nathanael Guy (4x800) Kyron Roberts (4x400 and 4x800) Tayshaun Chisholm (110 High Hurdles, DeShon Harriford (4x l 00 and 4x200) Gavin Williams (4x800) 300 i ntermediate Hurdles, and 4x400) The entire team and Coaches James Solomon (2017 State ofDelaware Track and Field Coach of the Year), Roger Lilly (201 7 State of Delaware Assistant Track and Field Coach of the Year), Michael Denny, James Kilby, Jr., Vincent Terenik, Dr. Harry Williams, and Dwayne Wilson are applauded for their remarkable achievement. The City of Dover extends its sincere congratulations. July 24, 2017 -TIMr;t;;;VIN COUNCIL PRESIDENT

DOVER COMIC CON2017

DOVER COMIC CON2017

2014 2016 • 8 artists • 41 artists • 4 panels • 12 artisans • 5 vendors • 13 authors • 4 crafts • 3 small press groups • 6 fan groups & costume clubs • 2 cars 2015 • 2 LARPing Groups • 30 artists • Bubble Soccer • 30 vendors • 15 Food Trucks • Several Fan Groups and Costume Clubs • 19 Panels • Costume & Cosplay Contests • Cosplay Contest • 10 panels • Kids Costume Contest • Several crafts and activities • Different media outlets on site

DOVER COMIC CON2017

Attendance 70 14000 60 12000 50 10000 40 8000 30 6000 20 4000 2000 10 0 0 2014 2015 2016 2017 Artists Vendors Panels Food Trucks (Projected) 2014 2015 2016 2017 Attendance

DOVER COMIC CON2017

2017 • 45 artists • 4 artisans • 9 authors • 2 small press groups • 12 fan groups, costume clubs & cosplayers • 2 cars • 2 LARPing Groups • Bubble Soccer • 14 food trucks • 25 panels • Cosplay Contest • Kids Costume Contest • Different media outlets on site

DOVIR COMIC C0N2017

• Featured Guests: • Voice actors from the Pokemon cartoon, Michele Knotz & James Carter Cathcart • They voice Jessie, James and Meowth from Team Rocket as well as voicing other Pokemon, anime & video game characters • Inflatables • Trackless Train • Ghost Base Rebel Legion • Capital City Jedi Knights • Mobile Cloud Video Game Party video gaming schedule • Scheduled Fandom Meet-ups and Photo-Ops, • We are inviting people who are fans of particular things (Star Wars, Doctor Who, Pokémon, etc.) to meet up at schedule times for great group photos and meet people who share their love of a particular show, comic, or video game.

DOVER COMIC CON2017

DOVER HUMAN RELATIONS COMMISSION WORKSHOP The Dover Human Relations Commission (DHRC) Workshop was held on May 25, 2017 at 6:03 p.m. with Chairman Henderson presiding. Members present were Mr. Fleming, Mr. Gaddis, Ms. Mullen, Reverend Paige, and Mrs. Herbert. Staff members present were City Solicitor Rodriguez (departed at 6:49 p.m.) and Mrs. Stein. AGENDA ADDITIONS/DELETIONS Mr. Gaddis moved for approval of the agenda, seconded by Mr. Fleming and unanimously carried. Welcome - Explanation of Purpose of Workshop (Henderson) Mr. Henderson welcomed members to the DHRC Workshop. DHRC Authority and Holding of Meetings (Nicholas Rodriguez, City Solicitor) Mr. Nicholas Rodriguez, City Solicitor, advised members that the DHRC was formed in 2001, consisted of 15 members at that time, and currently had nine (9) members. He explained that the DHRC is an advisory commission and is to provide advice based upon the jurisdiction of the Commission as stated in the Code. Mr. Rodriguez indicated that the DHRC is similar to the State Human Relations Commission (SHRC), which is also an advisory commission and reports directly to the General Assembly and the Governor. He noted that neither the DHRC nor the SHRC is a decision-making body. Mr. Rodriguez stated that two (2) members of the DHRC are appointed to each of the four (4) City election districts and one (1) serves at large, and appointments are made by the Council President and approved by Council. He indicated that members are appointed for three-year staggered terms, and five (5) members constitute a quorum, which enables the Commission to do business. He indicated that DHRC meetings are to be held at City Hall on a quarterly basis and the Commission is to submit quarterly reports, as well as an annual report at the end of the year. Mr. Rodriguez advised that the DHRC is guided by the Freedom of Information Act (FOIA) and the City Clerk’s Office helps with notice of meetings. He explained that there are no restrictions on reappointment; therefore, members can serve consecutive terms. Mr. Rodriguez reviewed several of the questions that had come up in the past regarding whether or not the DHRC had jurisdiction. He stated that a question had arisen about whether the DHRC could investigate a bill being decided by the General Assembly, noting that senators or representatives had asked the DHRC about this. Mr. Rodriguez stated that DHRC should not become involved in politics at all; however, if a bill arose dealing with civility or affecting the DHRC’s jurisdiction, the Commission could report this to Council. Mrs. Herbert advised that she had attended an SHRC meeting this month when a bill on homelessness was considered. She explained that those presenting the bill were trying to get the SHRC to make a statement about it; however, the SHRC was only comfortable stating that homeless people have rights. Mr. Rodriguez indicated that this matter would come under the DHRC’s jurisdiction on an advisory basis, but they should not become involved in supporting a bill. Mrs. Herbert stated that this is what the SHRC decided. Mr. Rodriguez advised members in this type of situation to notify the Council President that there is a bill that affects the jurisdiction.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 2 Reverend Paige questioned, for example, if she could speak out against the death penalty. In response, Mr. Rodriguez explained that she could do this as an individual but not as a member of the Commission. Mr. Rodriguez cited a situation when a Commissioner had missed a number of meetings and it was questioned if the DHRC could remove that Commissioner. He explained that the Commission could not do this and that removal could only be done at the recommendation of the Council President and with the concurrence of Council for substantial neglect of duty or gross misconduct in office, noting that missing a number of meetings would be considered substantial neglect of duty. Mr. Rodriguez indicated that when the DHRC’s structure had included 15 members, they were unable to obtain that number of Commissioners and wanted to run an ad in local newspapers to find people interested in serving. He advised that advertising was acceptable if it was paid for individually out of pocket. Mr. Henderson asked if such advertising could be paid out of the DHRC’s budget, and Mr. Rodriguez indicated that it could probably be; however, there may not have been money available in that particular case. He noted that the advertising strategy had worked well and resulted in a number of names that were submitted to the Council President and reviewed by Council. (City Clerk’s Office Note: In a legal opinion dated July 30, 2008, Mr. Rodriguez advised that “. . . the Commission itself has no power or authority to appoint or recruit new members. This is left completely up to the Mayor and Council. Newspaper advertising by the Commission for new members I think not only tends to invade the power and authority of the Mayor and Council but is not a necessary expense or expenditure, assuming that the newspaper advertisements are paid for out of funds budgeted for the Commission. . . .”) Referring to Section 58-33(e) Functions limited of the Dover Code, Mr. Rodriguez explained that the DHRC has no jurisdiction over matters that are assigned by law or decree to other governmental bodies. He noted that previously a complaint was received from an employee of Delaware State University (DSU) who indicated that they had been terminated based on race, which was a private matter between the employee and the University over which the DHRC had no jurisdiction. Mr. Rodriguez advised that this was also true of matters that must go through the court system or other governmental bodies. He stated that there had also been complaints about an employee of the City of Dover who was terminated, and this had to be handled through the City’s grievance procedure. Mrs. Herbert stated that the National Council on Life and Labor Research (NCALL) was trying to bring different groups together and had just held a “Bridge the Divide Community Café” at Wesley College that included the SHRC, Wesley College, and DSU. She stated that the DHRC had been left out of the forum and asked if the Commission could participate in such community events, noting that another forum was coming up. Mr. Rodriguez stated that this would not be a problem. Mr. Rodriguez informed members that there had also been a complaint about a termination in the private sector, and the DHRC had no jurisdiction over this. He stated that the individual would have to go to court and sue the employer if they thought this was necessary. Mr. Rodriguez explained that

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 3 another individual had not liked the assessment placed against her home, which she stated was based on race. He noted that she had the right to appeal the assessment through the City’s Board of Assessment Appeals. Mr. Rodriguez indicated that this individual complained that her car was damaged by the City when painting in the area and that this was systematic abuse of police power and discrimination based on national origin. He explained that it was up to this individual or her husband to sue the City for damage to her vehicle. Mr. Rodriguez advised that there had been an assault involving the Police Department, and this was something to be handled by the Police Department and not the DHRC. He indicated that there had been an attempted murder, three (3) different people had claimed that they had been threatened to be killed, and this had to be handled by the Police Department or Attorney General’s Office. Mr. Gaddis asked what Commissioners should do if a complaint is brought to one (1) of them. Responding, Mr. Rodriguez stated his belief that members would have a duty to give the complaint to the Commission to make a decision whether or not it was within the DHRC’s jurisdiction, and he offered to provide a legal opinion if they had a question. He noted that in a situation where members know definitely that a complaint is beyond their jurisdiction, such as a murder, they could state that the DHRC is an advisory board and this does not fall within their jurisdiction. Mr. Henderson noted that he, like Reverend Paige, is a pastor and would act as a citizen in a critical situation, such as a murder or something that is life threatening. He noted that he is associated with the Interdenominational Ministerial Alliance (IMA), which was involved in a number of social action initiatives relating to things like fair employment and the hiring of the City of Dover Police Chief. Mr. Henderson stated that he did not feel that he was “frozen” from acting. He indicated that he considered serving on the DHRC as an additional responsibility for which he would have to go through channels. Mrs. Herbert advised that she was new to the Commission. Referring to Section C.2 of the City of Dover Human Relations Strategic Plan - 2015-2018, she noted that this goal was to “Develop an understanding with the State Human Relations Commission that will delineate the roles and procedures of the two Commissions in the solution of alleged discrimination complaints which fall within the jurisdiction of the State Human Relations Commission and identify and maintain specific ways the two Commissions will work together.” She expressed confusion, stating that it seemed that the DHRC was to advise the SHRC if an issue arose; however, it sounded to her that most things should go to City Council, and she noted that she had gotten two (2) kinds of answers to this question when she spoke to members of the SHRC. Mrs. Herbert asked if the DHRC is supposed to advise the State Commission of problems the DHRC is experiencing, since the DHRC Strategic Plan indicated that the two (2) Commissions were supposed to work together. She advised that she was obtaining the names and phone numbers of people with whom she could talk regarding setting up sharing with the SHRC but did not wish to do this if the DHRC was not supposed to do so. Mr. Rodriguez noted that the SHRC is an advisory commission, as the DHRC is.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 4 Mrs. Herbert stated that it sounded as if the DHRC was supposed to advise Council, who would then decide who has jurisdiction. Responding, Mr. Rodriguez advised that he did not think this was necessary. He stated that if members were dealing with an issue that was beyond the DHRC’s jurisdiction or had questions that they felt must be answered by the State, members could bring them up with the SHRC. He provided a handout regarding State legislation relating to the creation of the SHRC and describing its jurisdiction (Attachment #1). Reverend Paige stated that the SHRC can investigate complaints of discrimination, which the DHRC cannot do. Mr. Rodriguez advised that the SHRC was given subpoena power; therefore, if they want to hear from witnesses in regard to complaints, they have the right to subpoena individuals to come before them to give testimony. He stated that subpoena power for the DHRC was previously brought up and Council decided that it was not necessary. Mr. Rodriguez indicated that members may want to bring this issue up again; otherwise, if they were investigating a matter and asked a private person to come voluntarily, this person would not have to do so. He noted that, if the DHRC had subpoena power, individuals would be required to come before the Commission. Mr. Rodriguez stated that he did not know Council’s thoughts on this, but subpoena power was probably something that members ought to have, and they could make that request to the Council President if they wanted to do so. He noted that they could utilize the fact that the SHRC has this power, stating that this was the only way the DHRC could fully develop an investigation. Mrs. Herbert stated her understanding that a lack of resources for the DHRC had been mentioned. Mr. Rodriguez indicated that this may be so; however, he stated that Commissioners’ positions were becoming more important all the time. He stated that the current times were more troubling than any he had ever seen, which made the DHRC’s position more important in trying to solve the problems. Reverend Paige expressed her belief that the missions of the SHRC and DHRC should walk together, noting that the SHRC has jurisdiction over the State and the DHRC over the corporate City. Responding, Mr. Rodriguez indicated that this was well put and that the commissions’ jurisdictions were the same, except that DHRC’s powers were limited to the City of Dover and the SHRC covers the State of Delaware. He stated that he thought the two (2) commissions were basically the same in their purpose and jurisdictions and both were advisory boards, with the SHRC advising the General Assembly and Governor and the DHRC advising the Council and Mayor. Mrs. Herbert asked if everything in the Strategic Plan had to stay in there, stating that there were several things that did not seem to make sense. She noted if that if the SHRC and DHRC were working separately, she could see why they would communicate, but if they were performing the same functions, with one (1) covering Dover and the other covering the whole State, she stated that they would not really be interacting. Mr. Rodriguez expressed his belief that Mrs. Herbert was right, stating that there had been occasions in the past when the DHRC wanted to ask the SHRC how they thought the DHRC should act. He indicated that the Commission could do this because the SHRC’s jurisdiction is Statewide, which would cover the City of Dover.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 5 Mr. Rodriguez stated that Councilman Sudler had previously served as Chair of the DHRC, did a fantastic job, and in 2012 held public meetings that covered two (2) critical topics: decreasing hate crimes in Dover and gang violence and organizations. He explained that Mr. Sudler had set up public meetings that were advertised and had knowledgeable speakers come, which Mr. Rodriguez stated was a very good thing to do. Mr. Rodriguez suggested that members read the 2012 DHRC Annual Report to City Council (Attachment #2), which was very comprehensive. Mr. Henderson asked if it was important for Commissioners to have a closer relationship with Council, and Mr. Rodriguez stated that he thought this would be good. Mr. Rodriguez advised that if members had any questions or matters to discuss, he would be happy to come to future meetings. Mr. Henderson asked what goes through the minds of City Council members when selecting a DHRC Commissioner. Responding, Mr. Rodriguez noted that factors are included in Chapter 58 - Human Relations Commission, of the Dover Code. Mr. Henderson pointed out that Sections 58-32(b) and (c) include provisions, and Mr. Fleming noted that Section 58-31. Purpose states that the DHRC is “to include members who are broadly representative of the entire community and who are committed to a philosophy of inclusion, intergroup cooperation, and fair treatment that will effectively help the city.” Mr. Fleming noted that Section 58-33(c) spoke to meetings of the DHRC and referenced five (5) meetings per year. He asked what procedure members would follow if they agreed to request that this section be changed, noting that this had not been discussed by members. Mr. Fleming suggested a possible change to state, “The Commission will hold as many meetings as is necessary to conduct the business of the Commission. Special meetings may be called by the chairman or three members of the commission. No fewer than five meetings per year. Meetings shall be held at City Hall and other places in the community in accordance with the laws of Delaware regarding the Freedom of Information Act (FOIA) and City of Dover procedures. The Commission will distribute its agenda and minutes through the City Clerk’s Office.” Mr. Fleming noted that when he had previously served on the DHRC, members were able to have meetings outside of City Hall. He stated that people had come to City Hall for meetings; however, the DHRC had also gone to other agencies or community associations within the City. Mr. Fleming noted that members were now prohibited from doing this. Responding, Mr. Rodriguez stated that the DHRC could request this to be changed by writing out suggested wording for amending the code and submitting it directly to the Council President, noting that the code could be revised through adoption of an ordinance by Council. He indicated that members could do this at the same time they submit any other changes they think necessary, such as the subpoena recommendation. Mr. Rodriguez indicated that he was unsure why members were restricted to meeting at City Hall; however, he stated that he thought locations should be limited to within the City of Dover. Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office stated that this provision may be due to the fact that meetings are recorded. Mr. Henderson noted that recording and staffing by the Clerk’s Office could be a challenge.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 6 Reverend Paige asked why the DHRC was restricted from meeting outside City Hall and if other commissions, such as the Planning Commission fall under the same rules. She also questioned the rules regarding a gathering of more than a quorum of members. Reverend Paige asked if two (2) or three (3) members must keep DHRC business out of their conversation if they are having a casual dinner together because this would be considered a meeting. She indicated that she felt this restriction was a violation of free speech. In response, Mr. Rodriguez stated the need to be very careful, noting that it could be considered a violation of the Freedom of Information Act (FOIA) if more than three (3) or four (4) members met, even if there was less than a quorum of members present. Reverend Paige stated that she was having trouble understanding this, noting that she may have dinner with a member or run into a member, and she asked if they were prohibited from mentioning DHRC topics in a casual dinner setting. In response, Mr. Rodriguez stated that he did not believe it would be a problem if a topic came up while members were socializing. He advised that the rules of public notice would be violated if there was a planned meeting for several members to discuss business that would come before the Commission. In response to Mr. Henderson, Mr. Rodriguez advised that Council was under the same restrictions and must comply with the Freedom of Information Act. Mrs. Herbert asked how meetings are announced, stating that she had not seen an announcement in the newspaper. Responding, Mr. Rodriguez advised that DHRC meetings are set up with the Chairman. Mrs. Herbert questioned how citizens are publicly notified of DHRC meetings. Responding, Mrs. Stein explained that meeting agendas are posted on the City of Dover website. Mrs. Herbert advised that meetings of some other organizations are advertised in the paper. She noted that some people do not have computers and some who might be interested are not involved because announcements are not put into some other form of media. Mr. Gaddis questioned how many citizens of Dover know there is a DHRC and expressed the need to publicize the Commission’s existence and its meetings, and Mr. Henderson indicated that this would be discussed later in the evening. Mrs. Herbert moved to recess, seconded by Reverend Paige and unanimously carried. Meeting recessed at 6:49 p.m. Mr. Fleming moved to reconvene, seconded by Mr. Gaddis and unanimously carried. The meeting reconvened at 7:00 p.m. Mr. Henderson stated that he liked the idea of revisiting subpoena power for the DHRC and the information that Council could change the frequency of meetings. Mrs. Herbert stated that the code change that Mr. Fleming had suggested would give the DHRC more freedom. She noted the problem with recording meetings but indicated that she did not know why this could not happen in another location.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 7 Mr. Henderson advised that the DHRC had held more than five (5) meetings per year since he had been a member. He noted that members had come and gone and stated that, for the sake of the continuity of the Commission, he had suggested having meetings once per month. Review of DHRC Strategic Plan 2015-2018 Long-Term Objectives and Development of Work Plans Mr. Anderson reviewed the Long-Term Objectives for the DHRC, as stated in the DHRC Strategic Plan 2015-2018, noting that objectives A.1, A.2, C.3, and C.4 applied to the Government Policy, Programs, and Practices Committee, chaired by Mr. Gaddis; objectives B.1, B.2, B.3 applied to the Community Engagement Committee, chaired by Ms. Mullen; objectives B.4 and D.3 applied to the Education Committee, on which Mr. Fleming was serving; and objectives D.1, and D.2 applied to the Communications Committee, chaired by Reverend Paige. He noted that objective D.2 regarding improving community awareness of the Commission and a better understanding of its role would also fall within the scope of Ms. Mullen and the Community Engagement Committee. He stated that long-term objectives that applied to the Commission as a whole were objectives C.1, C.2, D.4, and D.5. In regard to objective A.2 “Building on its partnership with the Dover Police Department, identify additional human relations approaches and lessons that can be integrated into the Dover Police Department’s ongoing Community Relations strategy,” Mr. Henderson suggested getting in touch with the new City of Dover Police Chief and possibly having him come and speak to the Commission. In regard to objective C.1, “Define when a diversity, inclusion and or a human relations issue exists and specify the types of these issues that will be accepted by the Commission; and, identify and implement a process for receiving and responding to such issues by taking action to correct or improve the situation,” Mr. Henderson advised that all members were responsible for this objective. Mrs. Herbert asked how this would be done by all members. Responding, Mr. Henderson stated that the problem would first have to be identified and members would come together to discuss it in a meeting setting. Mr. Henderson referred to objective C.2, “Develop an understanding with the State Human Relations Commission that will delineate the roles and procedures of the two Commissions in the solution of alleged discrimination complaints which fall within the jurisdiction of the State Human Relations Commission and identify and maintain specific ways the two Commissions will work together.” Mrs. Herbert stated that someone needed to liaison with the SHRC to accomplish this goal, noting that it is hard to find the right person to talk to and she did not see this as a group activity, unless subjects are identified for the group to deal with. Mr. Henderson indicated that Mrs. Herbert had recently attended an SHRC meeting, and he was very impressed with the input she provided regarding this event. He suggested that she would be an excellent liaison. Mrs. Herbert stated she could do this and Mr. Henderson offered to attend meetings with her.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 8 Responding to Mr. Henderson, Mrs. Stein stated that typically the items identified for action during workshops are placed on subsequent meeting agendas for consideration. Mr. Henderson offered to attend SHRC meetings with Mrs. Herbert. She stated that she hoped to be able to sit down with someone from the SHRC, noting that the people in charge appeared to be in Wilmington, rather than Dover, although she noted that Councilman Sudler was serving on the SHRC. Mrs. Herbert advised that Mr. Calvin Christopher, Chair, SHRC, is a volunteer. She indicated that if the DHRC would be referring items to the SHRC or if SHRC would be looking at the DHRC’s actions because the DHRC is in the State, it would be nice to know that the DHRC is doing things correctly. She requested that consideration of a DHRC liaison to the SHRC be placed on the next DHRC agenda, and Mr. Henderson agreed. Mr. Henderson referred to objective D.5, “Identify and seek funding from other governmental, philanthropic, or private organizations to more effectively carry out its responsibilities.” Mrs. Herbert indicated that she was not sure about fundraising as an objective, stating that the DHRC would not be writing grants and was not keeping numbers regarding referrals. She stated that the DHRC may know what the issues are in the community; however, empirical data would be needed to obtain funding. Mrs. Herbert stated that, in her opinion, this objective should not be in the Strategic Plan. Reverend Paige asked if this provision of the Plan was new. Responding, Mr. Fleming stated that he did not recall this provision during his past service. Mrs. Herbert stated that the Commission had enough to do without trying to raise funds, and Reverend Paige indicated that she did not feel that this objective was needed. Mr. Henderson asked if this provision in the Strategic Plan could be amended. Responding, Mrs. Stein advised that if members wished to make changes to the strategic plan, they may want to consider this as a future agenda item, gather all of their recommendations, and then submit them to Council. Mrs. Herbert noted that there were three (3) potential changes to consider, including subpoena power, Mr. Fleming’s suggestion about expanding Council meetings, and the elimination of long-term objective D.5 in the Strategic Plan regarding fundraising. In regard to the Community Engagement Committee, Mrs. Mullen stated that a DHRC brochure that included bullet points regarding the Commission’s functions would be helpful in achieving her goals and objectives. Mr. Fleming noted the Commission had previously had a brochure, and Mrs. Stein noted that it had been attached to previous Commission minutes. Mrs. Herbert advised that those who attended the Community Café Event at Wesley College had not known that the DHRC existed. Responding, Mr. Henderson indicated that DHRC members had been coming and going since he had been on the Commission and that membership had been affected by Section 58-32(d) of the code, which states that no member of the Commission shall hold any elected or appointed position. Mr. Gaddis moved to recess, seconded by Mr. Fleming.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 9 Meeting recessed at 7:28 p.m. Reverend Paige moved to reconvene, seconded by Mr. Fleming. Meeting reconvened at 7:34 p.m. Mr. Henderson noted the desire to establish goals for the DHRC Committees and for the DHRC as a whole. In regard to the Government Policies, Programs, and Practices (GPPP) Committee, Mr. Gaddis stated a goal of finding outside people to serve on the Committee. He advised that he would be unable to accomplish the goals by himself and thought this applied to all of the committees. Mr. Gaddis indicated that an additional goal was to be formally introduced to the City Manager, Human Resources Director, Police Chief, and union representatives, stating the desire to meet both management and labor. In response to Mr. Gaddis regarding where to access the City’s Code of Ordinances, Mrs. Stein explained that there was a link to the City’s municipal code on the home page of the City of Dover website. Mr. Gaddis referred to objective C.4, “In cooperation and partnership with community organizations and public and private mediation services, assist in developing plans for monitoring sources of intergroup conflict and for responding to and managing community conflicts and disruptions in Dover; and participate in managing community conflicts in accordance with these plans.” He indicated that, in order to accomplish this, he needed to know what formal organizations are known to the City of Dover. Mr. Gaddis stated that he was aware of the Sankofa African Dance Company and several churches that were community organizations but was unsure about others. Mrs. Herbert suggested that the newspaper may be helpful. Ms. Mullen asked if Mr. Gaddis was thinking of Masonic lodges, etc. Responding, Mr. Gaddis indicated that he was thinking of lodges, as well as Asian-American and Hispanic organizations. He noted that there is an African American Festival in the City but was unsure if there was an Asian or Hispanic festival and questioned whom he should contact. Responding, Mr. Henderson advised that this goal applied to several of the committees, noting that members should help and communicate with each other. He explained that Reverend Paige is a fellow member of the clergy and that he and Reverend Paige serve on numerous commissions, including the very active Interdenominational Ministerial Alliance (IMA). Mr. Henderson advised that Reverend Paige is very involved in the community, as are her sister, Dr. Wilma Mishoe, and her nephew, Councilman Sudler. He indicated that members could find this information on their own and share it with each other. Ms. Mullen informed members that she had an opportunity to participate in a radio talk show segment and asked if this would be permissible. Responding, Mrs. Stein indicated that this could be placed on a meeting agenda for members’ consideration and, if they chose, this could be recommended to Council.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 10 Mr. Henderson cautioned members to be careful with social media, such as tweets. He advised that a previous commissioner had issued a politically slanted social media message, which caused problems; however, he stated that he did not have a problem with Ms. Mullen’s proposal. Ms. Mullen stated that one (1) of her goals was to increase awareness within the community through radio, brochures, and literature, and she indicated that this would overlap with Reverend Paige’s goals for the Communications Committee. Mr. Fleming advised that this goal would also overlap with the Education Committee’s goals. Reverend Paige advised that the Communications Committee would be involved with every committee, because they would each have information to disseminate and the Communications Committee could help with this. Referring to Commissioner Mullen’s idea about a brochure, she explained that all members would work together to promote this. Reverend Paige stated the need to be careful with social media; however, she noted that it could be a valuable tool. She indicated that an expungement clinic had recently been held that serviced more than 100 people, and most of the participants found out about it on social media through flyers that were posted on a Facebook page. Reverend Paige explained that the IMA has a social action page that she updates when there are events. She stated the need to use social media for informational purposes, such as advertising, and not for editorials. Mr. Fleming stated that members’ new business cards would also help to increase awareness. Ms. Mullen stated the goal to educate the Dover community concerning the purpose and mission of the Commission. She noted that there is an African American Festival in Dover and suggested the possibility of holding a Unity Day to bridge the community. Mr. Henderson suggested that Ms. Mullen contact Mr. George Bailey, who works at Sam’s Club, in this regard, stating that Mr. Bailey has information about various observances and could be a resource for the Community Engagement Committee. Ms. Mullen indicated that this type of event would benefit the City as an attempt to alleviate discrimination by acknowledging the differences that make people unique. She suggested naming the event “Diversity Day,” and Mrs. Herbert stated that she had been thinking about “Unity Day,” but also liked “Diversity Day.” Reverend Paige indicated that she liked “Unity Day.” In regard to goals for the Education Committee, Mr. Fleming stated that he thought handing out members’ new business cards to different groups and individuals would help to get the news out to a degree. He noted that he also liked the brochures that the DHRC had previously distributed, noting that members could set up a table outside of Walmart or Sam’s Club to distribute brochures and answer questions. He asked if the Commission had a budget to print in the newspaper the fact that there is a DHRC, who the members are, and their numbers. Mr. Fleming asked if people from the community had come to the Commission in last six (6) months or year stating that they had a problem or concerns relating to diversity, inclusion, or prejudicial treatment. Mrs. Herbert stated that the DHRC should put out something stating that they exist; however, she was concerned that people would then begin to come to the DHRC, and she expressed

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 11 the need for liaison with the SHRC. In response, Mr. Fleming advised that, during his prior service, the DHRC did not deal much with the SHRC. He explained that the SHRC was not unwilling to help, but they had other matters to attend to and the DHRC was dealing with Dover concerns. He noted that when people raised concerns about having to pay too much for their gas bills, the DHRC had a seminar where individuals from Chesapeake Utilities explained how to save money for heating and oil. Mr. Fleming indicated that people must be from Dover in order for their DHRC to hear their complaints or concerns. Mr. Fleming indicated that he was developing goals for the Education Committee but was open to suggestion. Mr. Henderson suggested that all members publicize any symposiums, studies, or programs offered by the University of Delaware or DSU about diversity, Hispanic appreciation, African-American history, etc. He noted that the Dover Public Library might be another good resource for the Education Committee, noting that they are in touch with various commissions and programs. Mr. Henderson advised that the DHRC had helped to sponsor a “Cracking the Code” film through the library and suggested that the library be asked what opportunities they may have relating to the DHRC’s goals. Mr. Fleming noted that he had taught as an adjunct at Wilmington University in multicultural education for people going through the career and technical degree program. In addition, he indicated that he and would not object to talking with the Capital School District to see if there was something Mr. Fleming could do or some medium that the District could use to get the word out about the DHRC. Mr. Henderson noted that he serves as the current President-Elect of the rotary, and that Mr. Dan Shelton, Capital School District Superintendent, is also a member and wants to work with the DHRC. Mr. Henderson invited each member of the DHRC to attend a rotary meeting as his personal guest, noting that the Mayor, City Councilmen, lawyers, doctors, etc., attend these meetings. He advised that meetings are held at Maple Dale Country Club at noon on Thursdays and that this would be another way to engage and educate others. Mrs. Herbert noted that Mr. Henderson had mentioned putting out information regarding diversity, etc., and asked how this would be done. She asked if the DHRC had a website. Responding, Mrs. Stein explained that the DHRC has a webpage on the City of Dover website and could post content through the City Clerk’s Office. Mr. Fleming pointed out that the website was listed on members’ business cards; however, a great many people do not use website intel. Mr. Gaddis asked if website content would have to be discussed in a meeting, voted on, and approved by Council. He noted that this would involve a series of steps, and it may take a while for information to be posted if there was not a Council meeting at the right time. Responding, Mrs. Stein stated that she was unsure if this would be required for the posting of events, since the webpage had not been utilized for this purpose. She suggested that members agree on an overall vision of how they would like the webpage to look, noting that this information would be forwarded

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 12 to Council with the Commission’s minutes. Mrs. Stein stated that it may then be possible to just update information that has been posted. Mrs. Herbert stated the desire to cover all things and be inclusive with content. In regard to goals for the Communications Committee, Reverend Paige indicated that she saw her position as working with the other committees and promoting them by helping them to get the word out. She stated that the DHRC’s mission should be on the website, as well as upcoming activities. Reverend Paige also suggested including information to help residents, noting that the first thing that occurred to her was how to apply for housing. Mr. Fleming suggested submitting a picture of the Commission, including their members’ names, in The Dover Post or Delaware State News and inviting people to come to a meeting. He indicated that the DHRC could have a booth at the Dover Days festival and pass out business cards and brochures, noting that this would be expensive. Reverend Paige indicated that Restoring Central Dover’s Community Day would have been a good opportunity for a DHRC table. Mr. Henderson asked if members had held a workshop before. Responding, Mr. Fleming indicated that this had not occurred during his prior service, and Mr. Henderson stated that this had not occurred during his service either. Mr. Henderson stated the desire for members to support and encourage each other as they pursue goals. He noted that having subpoena power would be powerful. Reverend Paige expressed her opinion that things must be worked in gradually and suggested making small changes and doing this well, before asking for something else. She suggested allowing Council to see the benefits and advantages of granting DHRC requests, noting that the DHRC may be rejected if they ask for everything at once. Mr. Fleming concurred, stating that if subpoena power was requested, Council would ask members whom they wanted to subpoena, and he did not think subpoena power was needed now. Mrs. Herbert noted that when it is found that the DHRC has subpoena power, members would be seen as those who pull people in and subpoena them, rather than being there to help people. Mrs. Herbert referred to Mr. Fleming’s comment about a presentation that had previously been given regarding home heating. She indicated that she liked the idea of networking in this way and having presentations that helped to connect people with resources, such as the “Bridge the Divide Community Café” at Wesley College, where professionals in separate rooms had discussed topics and answered questions for those who were interested. She noted that, during the first portion of the event, there was also discussion about what people saw as creating a divide as opposed to bridging it. In response to Mr. Henderson regarding contact information for those involved in the event, she stated that she was awaiting information from the event and would provide it to members. She noted those who attended included individuals from the SHRC, community police officers, and individuals from the Department of Housing and Urban Development, Dover High School, and DSU, and Reverend Will Grimes from NCALL. Reverend Paige suggested that members work during the next six (6) months on workshops and awareness programs, by either inviting people in or going to them, or perhaps doing a combination.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 13 She indicated that this would be a good way to start getting the DHRC’s name out and show what they are doing. Reverend Paige advised that this would impress Council, and the DHRC could then move on to the next items that members want to get done. She suggested having someone come to talk about landlord/tenant issues or discuss the landlord/tenant code. Reverend Paige indicated that residents are supposed to receive a copy of this code when they pay their deposit and sign their agreements; however, many landlords do not provide it. Responding to Mr. Henderson regarding the possibility of setting a goal to sponsor these types of symposiums or educational experiences, Mrs. Stein expressed her opinion that this is what the Commission was all about. Mrs. Herbert asked if it was desired to get involved with those who sponsored the Community Café, and Mr. Henderson indicated that it was. Mr. Gaddis expressed the need for members to sell the DHRC to Council, stating that he was unsure if Council thought they were of any importance, and Mr. Henderson concurred. Mr. Henderson stated the desire for Council to recognize the DHRC as a significant committee working toward its goals and the good of the community. Mrs. Mullen stated that she had formulated relationships with Councilmen Cole and Neil and the Mayor, and had recently done this with Councilman Sudler. She indicated that it had taken action on her part to do some engaging, and they had gotten to know her and what part she was playing in the community. Ms. Mullen indicated that her neighborhood association board had met at City Hall with the Mayor and Police Chief and noted that these individuals will engage. Mrs. Herbert advised that the Representative Sean Lynn comes to many events as well. Reverend Paige indicated that if the DHRC was involved in these kinds of activities they would be able to show Council exactly what they are engaged in rather than telling them. Mr. Henderson noted the importance of putting information on the website, online, and in the newspapers so that the DHRC will be recognized in the community. He stated the desire to accomplish what the Commission was charged to do and for members to feel empowered. Reverend Paige suggested prioritizing by picking three (3) or four (4) things and doing them well, rather than having members overextend themselves. Mrs. Herbert suggested that Unity Day be a goal that members would work toward in the future. She indicated that this should be a cumulative goal following the first year or year-and-a half. Reverend Paige and Mrs. Herbert suggested that all members obtain Commission shirts, and Mrs. Herbert suggested that members wear them in a parade, such as a Christmas parade. Mrs. Stein explained that former Commissioner Bogle arranged to have City of Dover shirts embroidered for members through Dover High School and asked if another member would be willing to take on this task. Responding, Mr. Henderson indicated that he would be willing to do so.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 25, 2017 PAGE 14 Mr. Henderson thanked Mrs. Stein for her efforts in support of the Commission. He noted that he would be helping all of the committees. Mr. Henderson advised that three (3) vacancies remained on the Commission, in the First, Second, and Fourth Districts, and stated that he would encourage Council to appoint more members. Mr. Henderson asked if members wanted to continue meeting on a monthly basis or take a summer break. After discussion, members agreed to schedule their next meeting for June 22, 2016. Public Comment There were no members of the public present wishing to comment. Mr. Gaddis moved for adjournment, seconded by Mrs. Herbert and unanimously carried. Meeting adjourned at 8:30 p.m. Theodore A. Henderson Chair TAH/JS/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2017\05-25-2017 DHRC Workshop Minutes.wpd Attachments Attachment #1 - Handout - State Legislation Regarding the Creation and Jurisdiction of the State Human Relations Commission provided by Mr. Nicholas Rodriguez, City Solicitor Attachment #2 - 2012 DHRC Annual Report to City Council

ATTACHMENT #1 Dover Human Relations CommissionWorkshop of 05/25/2017 STATE HUMAN RELATIONS COMMISSION This Commission is created under 31 Del. C. §3001 and consists of 28 Members with powers and duties to cooperate with the Governor, the General Assembly , public agencies, civil groups, etc. To this end, the Commission may act as a conciliator in matters involving race, age, marital status, color, sex, disability , creed, national origin or ancestry, provided that they comply with the provisions of the Freedom of Information Act. They may make investigations, surveys, and studies as are permitted in the performance of its duties, to make recommendations to the Governor and General Assembly concerning needed legislation. So, really , the State Human Relations Commission is also an dviso:cy group; although, in investigating cases within their jurisdiction to give advismy recoinmendations, they have the subpoena power to get witnesses to testify before fhe Cominission. At one point, a motion was made to give the Dover Commission the subpoena power. This was never implemented by Council.

ATTACHMENT #2 Dover Human Relations Commission Workshop of 05/25/2017 DHRC 2012 ANNUAL REPORT Presented by: Roy Sudler, Jr. Title: Chairman Date: March 25, 2013

Contents of Presentation 1. Origin of the Commission 2. Enabling Legislative Powers and Duties 3. Operating Procedural Flowchart 4. Intake Forms Reported 5. Complaint Against DHRC 6. DHRC Concerns and Recommendations 7. Certificates of Training 8. Special Forum on How to Report Hate Crimes 9. Proposed Resolution and Funding 10. Questions

Origin of the Commission 2001 - Controversial Death of Dover Resident Reginald Hannah vs. Dover Police Department A). Death Threats and shots fired towards Dover Police Officers B). Racial Tension Between the African and Caucasian American Community

Enabling Legislative Powers & Duties 1. Pursuant to Chapter 2 – Administrative, Article I, Division 6, Section 2 – 21 and Article II Section 58 – 31 Titled: Human Relations Commission’s Purpose; 2. DHRC – Commissioners: Dr. Kim Warfield, Dr. Phyllis Edamatsu, Dr. Linda Hackett, Mrs. Faye D. White, Ms. Justina Brewington, Mr. Thomas Steele, Mrs. Ellen O. Wasfi, Vice – Chair Dawn Allen Pyne and Chairman DHRC Roy Sudler, Jr.

DHRC - Active Committees; Intake Screening Committee Chair [Dr. Kim Warfield] School Programs Chair [Ellen O. Wasfi] Assessment Chair [Dr. Phyllis Edamatsu] Community Programs Chair [Vice Chair -Dawn Allen Pyne] Fiduciary Duties of DHRC Commissioners: Each Commission Member has a fiduciary duty to be non-bias in investigating and resolving case disputes. Commission Member’s exemplify unique professional and personal characteristics, that are imperative for allowing the commission to properly carry out and effectively accomplish the objectives, functions, and services contemplated by Division 6, Section 2-21 of the Dover Code.

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DHRC Intake Forms Reported • 3/5 Index Cards 1 Promoting Racial Tension • Alleged Police Brutality 2 Complaint against Dover Police Department • Henry Fordham’s Alleged 3 Lynching and Hate Crime Complaint [pg. 29 – 35]

3/5 Index Cards Promoting Racial Tension

Complaint Filed against the Dover Human Relations Commission Filed with the City Clerk’s Office by Mr. Eshed Alston of Dover, Delaware. (Review Page 33)

DHRC – CONCERNS 1. FLOWCHART BEING ADHERED TO PURSUANT TO THE CITY OF DOVER’S BY-LAWS FOR THE DOVER HUMAN RELATIONS COMMISSION ARTICLE IV- COMMISSION INTAKE, NOTICE AND MEETING PROCEDURES SECTION : 1 [BRINGING FORTH MATTERS] VII. FORMS 2. ARTICLE II SECTION 58-33. ORGANIZATION; QUORUM; MEETINGS; RULES OF PROCEDURE; LIMITATION OF FUNCTIONS; AGREEMENTS; COMPENSATION; LEGAL COUNSEL; REPORTS. (E) LIMITED FUNCTIONS OF THE COMMISSION

Landlord/Tenant Training 2012 Presented by the Law Office of Michael P. Morton, PA. mmorton@michae lpmorton.com (302) 426.1313

I NVESTIGATI NG AND PROSECUTI NG HATE CRIMES t>t?l.;;tw<-r e $ 1:..,.te U •-,iv""r,;.it v M artin Lu 'th ar King,. J r. S t \.ld•nt S • rvicci C e nte:r 1 2.00 N. O uPc;.nl Highw :;1v D o'Ver, Delaw a1·e 8 : 00 - 9 : 00 zt.m. R EGIST RATION 9 :00 - 9:ao·a.m. OPENING REMARKS Ch ;.1r· l t: ~ M . Obt;!1' ly, Ill, Unile d Sta t e s /\ t tor'ney, D i strict o f Celawa1·e Matt: Nosanchuk, Senior Cou nselor, C l vll Rig hts Division, USDOJ Delaware state u n 1vers11v H.ep r esen t ;.1tivl! 9 : 30- 10:15 a.m. LEGAL OVE:RVICW" OF FEDERAL HAT E CRIMES LAW My(,,:$ ho:i Br-;;ic:h::n, T 1' i a l A l1.ofne y, USOOJ d vil 1-tieh ts t>iv l slon 10:1 5 - 10:"15 a . m. FBI Brl41lf ins - FBI' $ Role i n thv l nvo s;tig;.ltion o f M;,atco= Crime.:~ C>,.c w W ilt t~, .$1,.Jpc rvi:.Qry $J.lt;!Ci :.t l Agef1l , F BI HQ 10 :45 - 11:00 BREAK 1.2.: 00 - 12.:00 p . n1. HAT E CR.IMC c:ASt. STUDY Shr: n(1,,t:lvoh Hnlr• C:riln t-t M')•e!".h a Br'ad en, Tr'lal Attorney, USDOJ Clvll Rights Division F BI Special Agent Alan Jones 12:00 - 1:1 5 p.M. LUNCH DREAI{ (on yOul" own) 1:15 - 2 :'15 p . m. SPECIAL GUEST SPEAKERS Shcrlft Di>ve O 'Millley - to,.rnt:r Ch i ~t o f Poli c.;e;:, Lt1r ttmic:, Wyornin.g J11dy S I H..!J'.t;• r •'J - M c,t h c'!r' M :1llh t:~W She p .<t1' d 2.:45 - 3.:00 p .m . BREAK 3 : 00 - 3 :4S p.m. TOWN 1-IAL&..! FOSTERING COOPCRATION OIITVVE EN LAW EN FOR.CEME NT .and t h~ COMMUNITY rV1o d e ,·.,.t o r: C h.'1,le r. M . C'.>be r'l 'y. I ll, United States /\tl ot·nev, Dis t , ict of D e l.'•\..... a r·t'! Panellsts: T ricia G i bbs, Supervisory Specfal Agent, F BI,. Delaware Harpreet Singh Mokha, Reglonel Di rector, Community R.elat lons Service A.orno fH) S . F ulln"li'r'l, O i r e c.tor, C>e tawi're O ffi c e of H1.t n"lan Ke l ~ tio ns t<en Haltom~ 0--iief Prosecutor, Kent County, OE Oepartn'lent of Justice 3:45 - 4:00 p.m . CLOSING REMARKS

*********************************** COMMUNIITY & STUDENT INVOLVEMENT IN RESOLVING RACE HATE CRIMES IN COMMUNITIES & HIGHER LEARNING INSTITUTIONS *********************************** PARTNERSHIP: DE – Department of Justice House of Representatives – 31st District SHRC – Human Relations Commission DSU – Police Department DSU- Counseling Department DSU- Freshman Student Dover Community Leaders [Pg. 18 – 29]

Private Sector – Salisbury Rd.

Private Sector South DuPont Highway

Downtown Dover

Private Sector North DuPont Highway

Private Sector South Little Creek Rd.

RESOLUTION: CESSATION OF ILLEGAL GANG FORMATION IN DOVER, DELAWARE ******************* Whereas; The City of Dover, the State Capital, strives to be a model for all Cities in Delaware and the OJJDP FY 2012 Defending United State. Childhood Resource Center: Whereas; The Mayor and City Council have granted Powers and Duties to the  Improving the Nation’s Dover Human Relations Response to Children Commission, Pursuant to Expose to Violence. Article II. Sec. 58-31.

That Concludes the Dover Human Relations Commission’s Annual Report

QUESTIONS ?

DHRC 2012 ANNUAL REPORT SUBMITTED BY: CHAIRMAN ROY SUDLER, JR. DATE: 2 / 27 / 2013 1

ANNUAL REPORT 2012 INTRODUCTION: The Dover Human Relation Commission [DHRC] is an advisory body created by the Mayor and City Council in the year 2001. The Commission’s charge is to focus on helping to decreasing racial tension and discrimination throughout the City of Dover. Pursuant to Chapter 2 – Administrative, Article I, Division 6, Section 2 – 21 of the Dover Code; The Commission has been granted the powers and duties to investigate claims of unfair treatment and develop ways to monitor intergroup conflict among all segments of the City of Dover. The purpose of the Dover Human Relations Commission is to serve as the focal point for monitoring amicable relations between diverse races in the City of Dover. The goal of the commission is to increase the quality of living for all constituents of Dover by reviewing city programs, activities, functions and ordinance to enhance communication and encourage cooperation among all residents of Dover. The Commission consists of members appointed by 15; Mayor: 5 Members; Council President based upon recommendations of Council: 10 Members/Confirmed by Council that reside in the Dover for a three year term, which commissioners serve without monetary compensation. The current members of the Dover Human Relations Commission include Mr. Roy Sudler, Jr. – Chairman, Mrs. Dawn Allen Pyne – Vice Chairwomen, Dr. Kim Warfield, Dr. Phyllis Edamatsu, Dr. Linda Hackett, Mrs. Fay D. White and Ms. Justina Brewington and Ellen O. Wasfi. All Commission Members have experienced the long term demands often requiring considerable time, extended periods and dedication to addressing multi – faceted unfair treatment claims and racial tension in the City of Dover. The Commission’s efforts are aimed at those who are suffering from discrimination and racial tension in the City of Dover. Each Commissioner has a fiduciary duty to be non-bias in resolving case disputes and suggest alternative dispute resolutions between all parties. Commissioners have unique professional and personal characteristics that are imperative for allowing the commission to properly carry out and accomplish effectively the objectives, functions, and services contemplated by Division 6, Section 2-21 of the Dover Code. 2

The Commission has four active committees; 1. Intake Screening Committee Chair [Dr. Kim Warfield] 2. School Programs Chair [Ellen O. Wasfi] 3. Assessment Chair [Dr. Phyllis Edamatsu] 4. Community Programs Chair [Vice Chair -Dawn Allen Pyne] The Commission’s enabling legislation powers and duties are pursuant to code –section 58 31– 33, which states the following: ARTICLE II. HUMAN RELATIONS COMMISSION Sec. 58-31. Purpose. The city council has deemed it to be in the best interest of the city to establish a human relations commission to include members who are broadly representative of the entire community and who are committed to a philosophy of inclusion, intergroup cooperation, and fair treatment that will effectively help the city meet the following needs: (1) Fairness, respect. Promote and develop an environment of fairness and respect among its citizens; (2) Monitoring. Develop ways to measure and monitor community relations, particularly those that are sources of intergroup conflict; (3) Intergroup relations. Involve all segments of the community in understanding and appreciating the benefits of positive intergroup relations; (4) Issues. Offer a range of programs and services that will help its residents and neighborhoods prevent and resolve issues of human relations; and (5) Intergroup conflict. Develop ways of anticipating, preparing for, and relieving community tensions arising from intergroup conflict. (Code 1981, § 2-16; Ord. of 2-11-2002) Sec. 58-32. Established; composition; appointment; representation; holding other office; removal from office; terms of office; vacancies; reappointments. (a) Established. There is hereby established an advisory commission to be known as the "City of Dover Human Relations Commission," to carry out the objectives as described in this article. (b) Composition; appointment. The commission shall consist of 15 members, all residents of the city. Five of these members shall be appointed by the mayor and confirmed by the city council. Ten of these members shall be appointed by the president of the council, based upon recommendations from the council and confirmed by the council. (c) Representation. In selecting the membership of the commission, the mayor and president of the council and the council shall take particular care to ensure that the commission is broadly representative of racial, religious, gender and ethnic groups residing in the city. 3

(d) Holding other office; removal. No member of the commission shall hold any elected or appointed office under the government of the United States or the state, county, or city, or be a candidate for any such office. The mayor or the city council president may remove members of the commission, with the concurrence of the city council, for substantial neglect of duty, or gross misconduct in office. (e) Terms of office; vacancies. A member of the commission shall be appointed for a term of office of three years and until his successor has been appointed and has qualified. The appointees shall be appointed for staggered terms of office. When a vacancy occurs in the membership of the commission, it shall be filled by appointment for the unexpired portion of the term in the same manner as the original appointment. (f) Reappointments. Members may be reappointed. (Code 1981, § 2-17; Ord. of 2-11-2002) Sec. 58-33. Organization; quorum; meetings; rules of procedure; limitation of functions; agreements; compensation; legal counsel; reports. (a) Organization. The human relations commission shall annually elect its own chairperson to preside over its meetings and may create and fill such other offices and committees among its members as may be found necessary and proper for its effective organization. (b) Quorum. A majority of the membership of the commission shall constitute a quorum and, if a quorum is present, a vacancy on the commission shall not impair the right of the remaining members to exercise all the powers of the commission. (c) Meetings. The commission shall hold such meetings as may be deemed necessary for the completion of its purposes, responsibilities and functions. Regular meetings shall be held at least once per month unless there is no business to be considered by the commission. Special meetings may be called by the chairperson or three members of the commission. (d) Rules of procedure. The commission is also authorized to adopt rules of procedure for the conduct of its meetings. (e) Functions limited. The commission shall not involve itself in activities or functions already assigned by law or decree to other governmental bodies. (f) Agreements. The commission may enter into agreements and build partnerships with other entities and organizations for the purpose of more efficiently and effectively carrying out its responsibilities. (g) Compensation. Members of the commission shall receive no compensation. (h) Legal counsel. The city solicitor shall provide legal counsel to the commission and shall be the legal representative of the commission in connection with its duties hereunder, on a case-by-case basis, or determine that outside counsel is needed and obtain such outside counsel for a particular matter. 4

(i) Reports. The commission shall make such reports to the mayor and city council as shall be periodically necessary. An annual report of its accomplishments and a summary of its recommendations, as appropriate, shall be sent to the mayor and the city council. (Code 1981, § 2-18; Ord. of 2-11-2002) On January 3, 2012, @ approximately 3:44 p.m., Dr. Joe Burden Jr. called the Dover Human Relations Commission Chair to discuss a 3/5 Index Card that was found on his property by one of his residents. The Index Card displayed an image of a person of color hanging from a tree by a rope tied to his neck. After listening to his concerns, I advised him to submit the Index Card to the Human Resource Department or City Clerk’s Office for review. On January 16, 2012, @ approximately 7:00 a.m., The Commission attended the 29th Annual Martin Luther King Jr. Payer Breakfast, which was highly attended and outstanding. The Alpha Phi Alpha Fraternity Inc. Zeta Rho Lambda Chapter did an excellent job. For our own Vice Chair Willie Jones was the MC of the Prayer Breakfast. On January 18, 2012, Chair Sudler received an E-Mail from the City of Dover’s Human Resource Department indicating that both Intake Forms were sent to the City Solicitor’s Office for review. The City Solicitor advised the City Clerk’s Office to remove both intake forms from tonight’s agenda. It was decided that the intake forms and concerns should be forwarded to Chief James E. Hosfelt Jr. On January 25, 2012, Chair Sudler called Council President Tom Leary to schedule an appointment to discuss recommendation number 1 on Chair’s Self Review of the DHRC. On January 26, 2012, @ approximately 3:30 p.m. Council President Tom Leary and Chairman Roy Sudler, Jr. met to discuss a possible date and time for the DHRC and City Council to sit down together and review the purpose, functions, and responsibilities of the DHRC in accordance with the Powers and Duties Granted by the Mayor and City Council for clearer detailed guidelines. The meeting went well and I am looking forward to establishing a healthier relationship between the Mayor, City Council and the Dover Human Relations Commission. February 2012 Meeting was cancelled 5

On March 3, 2012 @ approximately 2 p.m. at Wilmington University’s Duberstein Admissions Center; 320 North Dupont Highway Newcastle, Delaware, Chair Sudler attended a theatrical play called “GIVE ME THE BALLOT... MY VOICE MATTERS” Featuring the life-story of Fannie Lou Hamer Performed by: Mzuri Moyo and Healing Through Sound Music, Inc. The life-story of Fannie Lou Hamer focused on slavery, the importance of a good education. On March 3, 2012 @ approximately 7 p.m. @ Central Middle School located in Dover, Delaware, Chair Sudler and Commissioner Dr. Kim Warfeild attended the Theatre Play “Torn Between Two Fathers”, which elaborated on a Social Problem that most of our youth and capital school district students face when their mother does not disclose the truth about their child’s biological father. On March 7, 2012, @ approximately 9:16 a.m. Chair Sudler left a voicemail message for Chief Harry Downs of the Delaware State University Police Department to offer him the opportunity to express exactly how imperative it is to cooperate with law enforcement agencies when helping to resolve race hate crimes and other related incidents. On March 12, 2012 @ approximately 11:45 a.m., Chair Sudler spoke with Curtis Coleman who retired from the Capital School District as a Counselor for Dover High School 1980 – 90 in regards to remedies for dealing with emotional and social challenges after being a victim of a race hate crime. Mr. Coleman said that “he would be more than willing to present on that topic”. On March 12, 2012 @ approximately 4:03 p.m., Chair Sudler visited Delaware State University’s Counseling and Public Safety Division see if they would be willing to partner with the City of Dover’s DPD & DHRC to discuss the value of Community and Student Involvement when helping Law Enforcement Agencies in resolving race hate crimes and other related incidents. On March 12, 2012 @ approximately 7:00 p.m. Chair Sudler and Commissioner Fay D. White attended the City of Dover’s Council Meeting. Some of the issues discussed were 1. Housing for Sex Offenders and Zoned Areas being viewed as Concentration Camps 2. Request for Extensions on Time Allotted to Cure City Housing Violation Codes On March 28, 2012, @ approximately 9:24 p.m., the DHRC voted to partner with the Social Action Commission of Mt. Zion A.M.E. Church, Outreach Ministries and the Dover Police Department in an effort to discuss implementing strategies and programs for Residents of Dover to “Stop the Violence and Turn In Unregistered Firearms” to the Dover Police Department without any repercussions for Offenders and Non – Offenders of the Law. 6

On April 27, 2012, @ 8:00 a.m. – 4:00 p.m., Chair Sudler participated in a free training seminar on Investigating & Prosecuting Hate Crimes. The training was excellent and very informative. The training covered an array of topics such as the need for Non-Governmental Organizations to be more involved and aware of the statutes and laws involving hate crimes. [Please review attachment for training outline] 7

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On May 14, 2012, @ 6:00 p.m. - 6:45 p.m., Chair Sudler was invited by 4th District Councilman David Anderson to attended a press release meeting that focused on a free drug prescription card that provides additional healthcare services at a discounted rate for not only residents of Dover, DE but also, surrounding areas. [Please review attachment for further information] 9

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On May 14, 2012, @ 7:30 p.m. – 9:30 p.m., Chair Sudler, and Commissioner Fay D. White attended the City Council Meeting to witness and congratulate the new and re-elected council persons for the City of Dover‘s 2012 Council. 31st District House of Representatives – Daryl Scott was present as well. On May 15, 2012, @ 6:00 p.m. – 8:30 p.m., @ Dover Downs 4th Floor; Chair Sudler, attended an award banquet and appreciation gathering for various interfaith and outreach ministries that have made a significant impact on the lives of homeless people and the less fortunate in the Dover Community. One of the recipients was Dr. Kim Warfield of the Dover Human Relations Commission. On May 19, 2012, @ 12:00 – 4:00 p.m., Chair Sudler, Commissioner Dr. Hackett and Commissioner Justina Brewington all participated in the “March for Jesus Christ” which was an excellent well organized event that exemplified diverse religions and people interacting with each other in peace and harmony; it was an excellent event well- orchestrated. On June 18, 2012, @ approximately 8:05 a.m., Chair Sudler received confirmation from Ken Halton Esq. that he would be more than willing to be a panelist and partner with the DHRC at our special forum on sexual orientation, race, and other related incidents of hate crimes. On June 19, 2012, @ approximately 12:23 p.m., The Commission sent out letters to the final three candidates for part-time contractual assistant [See Next Page for Example] 11

June 1, 2012 Dover Human Relations Commission [(302) 736.7008] 15 North Plaza City Hall Dover, DE 19904 ???????????????? [(302) - ] 309 Julia Way Smyrna, DE 19977 RE: Part – Time Contractual Assistant - DHRC Dear ???????????: Please be advised that your resume for Contractual Assistant for the Dover Human Relations Commission has been selected as one of the final three applicants approved. The final three applicants will be required to observe a DHRC meeting and submit their example of minutes to the Commission. The commission will review all applicants’ demonstration of minute taking and make a final selection by July 9, 2012, by 8:00 p.m. Upon your earliest convenience, please contact the City Clerk’s Office to confirm that you’re still interested in providing your contractual assistant services. Thank You Respectfully, Roy Sudler, Jr. DHRC – Chairman 2012 12

On June 27, 2012, @ approximately 8:12 p.m., The Commission approved the final draft for Cessation of Illegal Gang Formation Resolution DHRC – 2012 PROPOSED RESOLUTION & FUNDING A. RESOLUTION: CESSATION OF ILLEGAL GANG FORMATION IN DOVER, DELAWARE ************************************************************************* Whereas; The City of Dover, the State Capital, strives to be a model for all cities in Delaware and the United State. Whereas; The Mayor and City Council have granted Powers and Duties to the Dover Human Relations Commission, Pursuant to Article II. Sec. 58-31. Whereas; Article II Sec. 58-31 titles (2), (4) and (5) charges the DHRC with developing ways to measure and monitor community relations and offer a range of programs and services that will help Dover residents identify and resolve issues of human relations; anticipating, preparing for, and relieving community tensions arising from intergroup conflict.(Code 1981, § 2-16; Ord. of 2-11-2002) Whereas; The Dover Human Relations Commission through open discussion with members of the community and the knowledge of local events has found that gun possession and illegal gang activity is at an all-time high. Whereas; Illegal gangs are a group of individuals consisting of three or more persons whose demoralizing influence, common interest, attitude and graffiti signs significantly contribute to the commission of disruptive behavior and criminal enterprises in the City of Dover. Whereas; The number of illegal gang organizations in Dover and Kent County has increased over the last few years, cultivating an environment of psychic imprisonment, mistrust and fear among citizens of Dover. 13

Whereas; Illegal gang culture and activities have played a significant role in student dropout rates, drug activity and random acts of violence, often leaving innocent bystanders paralyzed and traumatized for life. Whereas; Illegal gang graffiti promoting hate, fear and danger has defaced public and private sector facilities, impeding home and business owner’s rights to market or enjoy their property, without unwelcomed and unauthorized graffiti signs. Therefore, Be it Resolved; That the Residents of Dover, Delaware, the Mayor, City Council, Dover Police Department, Delaware Department of Justice and the Dover Human Relations Commission have observed with dismay the escalation of gang growth and development in our communities and will merge resources and efforts to intensify the pursuit of eliminating illegal gang formation, activities, and communication, including the display of graffiti signs in Dover, Delaware. Be it Further Resolved; That we will accomplish this goal and establish a New Community and Family Involvement Paradigm for Cessation of Illegal Gang Formation by 1. Cleaning up our streets together, showing resistance to illegal gang formation and unwelcomed graffiti signs through unity and clear purpose; 2. Increasing individual’s awareness and accountability for reporting known illegal gang activity and \ or formation in your community. 3. Strengthening parent and family involvement in the childrearing and educational process 4. Implementing and supporting additional intervention and summer programs; and 14

5. Providing additional funding to the Dover Police Department through grants and other resources to establish additional police stations in areas with high volumes of crime to protect Dover residents from being a target of bias-motivated violence in the City of Dover. B). Grant Sample: OJJDP FY 2012 Defending Childhood Resource Center: Improving the Nation’s Response to Children Exposed to Violence. On July 9, 2012 @ approximately 7:30 p.m., Chair Sudler and Commissioner Fay D. White attended the City of Dover’s Council Meeting. During the meeting, there were a few presentations discussed which consisted of the following: 1. Presentation - Lutheran Senior Services of Dover, Inc. - Payment in Lieu of Taxes (PILOT) 2. Legislative, Finance, and Administration Committee Report - June 25, 2012 3. Review and Recommendation - Filling Critical Positions - Library 4. FY 2013 Hiring Freeze and Recruitments and 5. Reduced Rates for All-Electric Homes in December, January, and February (Committee Recommended That the Proposal to Reduce Electric Rates for All-electric Homes Be Referred to Staff for Cost Analysis and Review On July 9, 2012, @ approximately 3:10 p.m., Natalie Way contacted the DHRC in regards to a presentation about their Mentor & Leadership Program, which she would like the DHRC to consider partnering with them in the near future. On July 11, 2012, @ approximately 6:00 p.m. Chair Sudler attended the Joint Legislative, Finance, and Administration Committee and Election Board Meeting to hear the following proposals A. Results of NAACP Review of Proposed Council District Boundaries and 15

B. Review of Revised Proposed Reapportionments of Council District Boundaries On July 21, 2012, @ approximately 5 p.m., Commission members attended the Barbeque & Bonfire Event for Jesus Christ sponsored by Mt. Zion A.M.E. Church of Dover, DE [Men’s Day Committee 2012], “The event was outstanding,” said Willie Jones, former Acting Chair &Vice- Chairman for the DHRC also, in attendance was Senator Brain Bushweller of Delaware and Daryl Scott of the 31st District House of Representatives for Delaware. This event promoted inclusiveness and fellowship among various interfaith agencies and community leaders. For it was a unique and refreshing event to attend. Also, Mt. Zion’s Men’s Day Committee gave a special thanks to the City of Dover’s Fire Marshal Division and DNREC for authorizing the bonfire activity segment of the celebration. On July 24, 2012, @ approximately 8:30 a.m., Chair Sudler attended a training session on Title 25 Pursuant to the State of Delaware’s Landlord / Tenant Code. Presented by the Law Office of Michael P. Morton, PA mmorton@michaelpmorton.com (302) - 426.1313 Some of the issues that were highlighted consist of the following: 1. Landlords Remedies for Filing Civil Suit against Tenants Who Have Filed Bankruptcy 2. Landlord’s Illegal Ouster of Residents / Tenants from Rental Unit 3. Human Relations Concerns [Race & Handicap Discrimination in Fair Housing Process] 4. Zero-Tolerance Rules & Regulations for Subsidy Housing [HUD] 5. Manufactured Home Requirements and Specifications for the State of Delaware 6. Landlords Remedies for Residents Behavior Deemed Undesirable & Harmful to Community and Unit; and 7. Residents Remedies for Landlord’s Failure to Correct Defective Conditions in the Unit I asked Mr. Morton [Trainer] if he would be willing to partner with the DHRC and conduct a workshop on housing issues and common violations; his response was “yes!” 16

On August 9, 2012, @ approximately 7:10 p.m. a special meeting titled Community and Student Involvement in Resolving Racial and Sexual Orientation Hate Crimes in Communities and Educational Institutions was conducted by the DHRC and went well. For those individuals who did not have an opportunity to attend, there will be a part two of the special forum forthcoming in 2013. 17

COMMUNITY LEADERS & STUDENTS DISCUSSING NEW PARADYMS FOR REPORTING AND DECREASING HATE CRIMES IN DOVER, DELAWARE AND SURROUNDING AREAS Chair Sudler’s Special Forum Opening Statement: The Dover Human Relations Commission is an advisory body to the Mayor and City Council of Dover, Delaware. 18

The Commission is empowered to monitor community relations and measure inter- group conflict. The Commission has a fiduciary duty to be non-bias when seeking conflict remedies for resolving disputes. The Commission’s Powers and Duties are granted by the Mayor and City Council Members pursuant to Chapter 2-Administration, Article 1, Division 6, Section 2-21 of the Dover Code:  Tonight’s Special Forum is called according to ARTICLE II. Sec. 58-31. (1) To promote and develop an environment of fairness and respect among its citizens; and (4) To offer a range of programs and services that will help its residents and neighborhoods prevent and resolve issues of human relations (Code 1981, § 2-16; Ord. of 2-11-2002) The focus of this special forum is to raise the awareness and involvement in resolving and reporting racial and sexual orientation hate crimes in Dover and the State of Delaware. In addition, to review ethical remedies for dealing with emotional, spiritual, and social challenges for victims of bias-motivated violence. The goal of the Dover Human Relations Commission tonight is to help generate new paradigms and methods for eradicating hate crimes through none-controversial and 19

constructive dialogue that stimulates the community, students and law enforcement agencies to build a closer relationship with one another. Please be advised that this special forum is not a debate over the concepts and ideas of same sex marriages or pending cases involving racial tension, but an educational enrichment forum that highlights how to properly disagree with one’s race or sexual orientation without offending or violating another person’s human and constitutional rights. Each presenter will be asked a series of questions by the Chair of the Commission and after all presentations; the forum will be open to the audience for discussion at that time. The Ground rules for this forum are as follows; 1). Audience Members will have 3 minutes to voice their concerns during question \ answer period 2). Citizens who contacted the City Clerk’s Office will speak first 3). All questionnaires and written testimonies are to be submitted to the commission 4). Please reframe from side conversations when citizens are speaking 5). No Pending Cases will be discussed 6). Adjournment @ 9:00 p.m. After the ground rules were read, chair Sudler began with presenter number one, Chief Prosecutor Kent County, DE Ken Haltom Esq. Department of Justice and asked him to briefly define the following topics: 1. Hate Crime Prevention Act – Shepard’s Law? 2. Hate Crime Case Study – Shenandoah [Women being torched for being gay] 3. 42 U.S.C. Code 3631 [Threatened to use force because of race, color etc…] 4. In your opinion, what area of communication is most essential for enhancing the relationship and trust between law enforcement agencies and non- government organizations 20

Chief Prosecutor Kent County, DE Ken Haltom Esq. Department of Justice Response ® to questionnaire: R1). Chief Haltom spoke about how Mathew Shepard was tortured for being gay, which according to Delaware Criminal and Traffic Law Manual Title 11 Code 1304 Section (a) (2) select a victim because of his/her sexual orientation. This misfortunate incident was the reason why it’s called Shepard’s Law R2). Chief Haltom wasn’t to familiar with the case study of Shenandoah, who was also tortured for being gay, so he elaborated on the need for students in schools and community members to report hate crime offenders and incidents to the local law enforcement agencies, and or, city and state officials. R3). Chief Haltom explained Title 42 U.S.C. Code 3631 as a hate crime covered under the State of Delaware’s Title 11 Code 1304 Section (a) (2), selection of victim due to race, which is a hate crime offense. In closing of Chief Haltom’s response to the questions by the chair, a final question was asked, Chief Haltom, in your opinion, what area of communication is most essential for enhancing the relationship and trust between law enforcement agencies and non-government organizations? R4). Chief Haltom acknowledged that there are different avenues to help promote better communication and stronger alliance between law enforcement agencies and the community. He suggested that we work together to break down the barriers that keep individuals from reporting these hate crimes and he encouraged audience members to contact him personally if they were not satisfied with how an investigation was conducted. Chief Haltom stated that he knows that hate crimes occur more often then what is being reported and he feels and understands the frustration that a person can experience, but he believes that forums such as this one would help to promote dialogue and change. In closing, Chief Haltom shared with the commission that out of 15 years of practicing law, this forum was the first of its kind, which he feels is a big change for him, one which he embrace and is eager to be a big part of. The second presenter Chief Harry Downs Jr. of the Delaware State University Police Department was asked the following questions: 1. How does DSU’S Police Department investigate hate crimes? 2. Are students briefed about different hate crimes or other related incidents in freshman orientation? 3. What are some of the consequences and penalties for students who have been involved in hate crime activity on campus? 21

4. In your opinion, how can students and their peers help to eradicate hate crimes on higher education institutions? Chief Harry Downs Jr. Delaware State University Police Department Response ® to questionnaire: R1). Chief Downs indicated that their police department investigates hate crimes the same way any other police department. In incidents such as hate crimes and other related incidents, the student is prosecuted through the university judicial system as well as DSU – Police Department R2). Chief Downs stated that although they don’t cover hate crimes in freshmen orientation they do advocate the need for tolerance and respect among all students regardless of race, religion, color, sexual orientation, national origin, ancestry or disability. R3). Chief Downs indicated that some of the penalties for being convicted for a hate crime at the university included termination of enrollment at DSU, criminal charges, and DSU- judicial charges. Chief Downs also, expressed how appreciative he was to have a great relationship with Dover Police Chief and Delaware State Police Department. R4). Chief Downs believes that students can help their peers after being a victim of a hate crime by encouraging them to seek counseling at DSU Counseling Division or talk with Student Government Body (SGA) to help raise awareness of what could happen to other students on campus. Presenter number four commissioner Vincent A. Petroff, MHR Human Relations Supervisor Division of Human Relations was asked these series of questions: 1. How often does race or sexual orientation impede upon one’s opportunity to get fair housing in the State of Delaware? 2. How does the state human relations commission investigate hate crimes in housing and workplace environment? 3. In your opinion, what strategies or methods could be used to help community leaders and student government bodies identify and prevent potential hate crime activities in communities and higher education institutions 22

Vincent A. Petroff, MHR Human Relations Supervisor Division of Human Relations SHRC Response ® to questionnaire: R1). Commissioner Petroff, explained the state human relations procedure for investigating fair housing violations according to title 6 chapter 4601 (a) of the Fair Housing Codes for the State of Delaware, outlines the policy and jurisdiction of their commission. Commissioner Petroff stated that between 2010 to 2012, there has been 24 fair housing violations, 0 – sexual orientation discrimination claims and 6 hate crime housing incidents. R2). Commissioner Petroff said that in an investigation process for the state human relations commission, there are certain elements of the crime that must be present to determine the identity and severity of the housing violation, so in an effort to prevent potential discrimination in housing they have testers to go out to different communities to see if the potential landlords are exercising discriminatory practices on prospect applicants. For example; if a potential resident decides to look at a neighborhood which they are interested in renting or buying and a current resident states to them that, they may have problems if they move into that neighborhood!, then that statement could be considered an intimidation tactic to deter them from moving in that community. This would be covered under fair housing law title 6 chapter 4619 Prohibition of Intimidation R3). Commissioner Petroff, believes that there should always be a healthy dialogue and relationship between the police community and neighbors to help address and pinpoint concerns and issues through forums and community meetings. Also, he recommended the mediation process to help reflect all party’s issues in a particular situation as a great strategy to diffuse hate crime incidents. Commissioner Petroff, emphasized on students addressing their problems head on and utilizing Law Enforcement Agencies, the Department of Labor and or the State Human Relations Commission @ 1-877-54-Human for additional guidance and support. That concludes segment 1 of the special forum 23

Segment two of the special forum focused on Counselor’s Remedies for Victims of Race and Sexual Orientation Hate Crimes in Dover, Delaware Since two out of the three counselors were unavailable to attend this form, Chair Sudler asked Mr. Ralph Robinson Director of DSU Counseling Division the following questions: 1). How students and community members can positively deal with social and emotional anguish, after encountering or witnessing a race hate incident 2). What are the first components of identifying when you have an emotional problem, who and when to contact them? 3). How can students and family members assist a love one or peer after discovering that they have been a victim of a race hate crime or other related incidents R1). Mr. Robinson started his response to question number one by first thanking the Dover Human Relations commission for inviting him to the forum and acknowledged that sometimes it’s a difficult task to help students deal with emotional and social anguish after being a victim of a race or sexual orientation hate crime and encourages students to talk to someone who will listen to the victim without judging or blaming them for the incident. R2). Mr. Robinson expressed that one of the first components of identifying when you have an emotional problem is when you find yourself overwhelmed with thoughts of revenge or constant obsession over the matter, which interferes with your normal daily function throughout the day. These signs are often followed by physical signs as well, such as headaches, backaches and stomach pains, which are advance signs of severe emotional distress. Mr. Robinson pointed out that there are a multitude of mental health agencies throughout the state of Delaware that can assist students and non-students with dealing with stress anxiety and depression. He also expressed that students should report incidents to the DSU – Police Department and or, the Counseling Division, so that they can vent and receive support with managing their anger in a positive, rational and respectful way, “for it is okay to be upset, but not okay to behave irrational” said Mr. Robinson R3). Mr. Robinson reinforced the important of love ones or peers taking the time out to allow the victim to vent without placing blame on the victim, for they need to know that you value their thoughts about the situation and are listening intensely to what they have to say for their emotional well-being. After the completion of questions being asked and answered by DSU- Director of Counseling Division, Ralph Robinson, the chair introduced to the audience members and panel Mr. Gerald Rocha Community Leader, United Way Employee and Emeritus President of Zeta Rho Lambda Chapter of Alpha Phi Alpha Fraternity Incorporated 1906. 24

Mr. Rocha elaborated on the alarming amount of suicides at Polytech High School and the enormous amount of bullying issues among the Lesbian, Gay, Bisexual and Transgender Community. Mr. Rocha highlighted how imperative it is to develop a gay and straight alliance throughout all schools districts to help students understand and identify the various sexual orientation communities. He also, asked Chief Prosecutor for Kent County Department of Justice Ken Haltom Esq. if the lesbian, gay, bisexual and transgender community was protected under title 11 code 1304 (a) (2) of the Delaware State Criminal and Law Traffic Manual, which Chief Haltom said according to his interpretation of the law, it was covered under the Hate Crime Law. After Chief Haltom answered Mr. Rocha’s question, then chair Sudler asked Mr. Rocha if there have been any students who have exhibit characteristics in their personality that could be viewed as a potential hate crime offender in the future and how does united way address that issue? Mr. Rocha expressed that the faculty as well as the kids may have a hard time identifying hate crime scenarios because of the lack of training they have received in that area, but united way is currently seeking additional training in the near future to help eradicate bullying and hate crimes among all students said Mr. Rocha. After Mr. Rocha’s answer, Chair Sudler introduced to the panel and audience members Mr. Mark Steven Wright Jr. who is currently enrolled at Delaware State University as a freshman. Mr. Wright expressed that he was assaulted by an older Caucasian neighbor who was four years older than he, because his neighbor’s girlfriend commented to him that Mark was a cute guy to be black / African American. Out of anger, the neighbor assaulted him and until this day, Mark believes that the initial investigation of the incident should have been dealt with as a hate crime and not just an offensive touching and assault incident. Also, Mr. Wright shared with the commission that he witnessed an illegal search by a ____ Police Officer, who allegedly searched his father’s vehicle after being told that he did not have permission to search his vehicle. After witnessing that situation, he stated that he feels that law enforcement officials should have harsher penalties for misuse of authority because the general public trust and depends on law enforcement officers to uphold the law and be a positive role model for the community to look up to and not mistrust them. According to Mr. Wright, as a student at DSU he has not personally experienced characteristics that define or identify hate crime activity, but he stated that he wish there was counseling sessions that he could have taken advantage of to help him deal with his frustration and emotions, for he said, “after being a victim of a hate crime at an early age, it has changed him to the point that he has become more alert and quicker to defend himself then before the incident occurred”. 25

After Hearing from Mr. Wright, Chair Sudler thanked Mr. Wright and the entire panelist for taking the time out to come and share with the community and commission imperative knowledge and information that is very relevant to our student government body and our community today. Presentations and Comments from Community Members: At 8:23 p.m. Chair Sudler opened the special forum for discussion between the panelist and audience members. Chair Sudler called on Mr. Cecil Wilson, who contacted the City Clerk’s Office to speak on tonight’s topic, but he was not present. Chair Sudler, then asked other audience members if they were interested in bringing forth any concerns or issues by first stating your name and address for the record. 1). Bill Washington from 8 Mishoe Street Dover, Delaware 19904, thanked 31st District House of Representatives Darryl Scott for helping him with a dilemma he had over a year ago concerning a public works issue in the City of Dover, then he proceeded to brought forth his concern about young adults loitering during late night into the early morning throughout the week and weekend. He believes that the police department should walk through the community sometimes rather than just ridding bye one’s community. For he feels that, the police officers may be able to reach out to the youth and assess the needs of that community more effectively if their presents was more visible on foot then riding by in a police patrol vehicle. 2). Judy Blue of Dover, Delaware asked a question addressed to Mr. Ralph Robinson Director of DSU Counseling Division, in regards to why the campus faculty and staff members of DSU were not reporting any negative changes in the environment on campus? Mr. Robinson’s response indicated that there are faculty members who often call his division to notify them of disruptive behavior or emotional distress displayed buy students on the campus. He said, “That sometimes faculty members just takes a student by the hand and leads them to the counseling division, rather than advising and sending them on there way to seek counseling”. 3). Fred Robinson of Dover, Delaware asked the panel if anyone knew the percentage of progress made 10 years ago in comparison to 2012, has it increased or decreased in the Dover community concerning hate crimes? Chief Prosecutor Ken Haltom responded to the question by saying, “It’s not a crime that is being reported”, then Mr. Fred Robinson asked about the hate crime literature that was disseminated on DSU campus and Chief Haltom indicated that he was unable to discuss that case due to the fact that the case was still under investigation, therefore, he could not comment on the question and continued to reinforce the need for citizens to come out and report these hate crimes for he knows it happens more then what’s being reported! Mr. Robinson ended his questions by stating that he feels that the relationship between city officials, community leaders, and community is very poor in comparison to places he has 26

been, he believes that the city officials need to be more hands on when it comes to their constituents. Mr. Robinson asked, how can we make progress when the community and law enforcement agencies are frustrated with each other? Mr. Rocha responded to Mr. Robinson’s question by stating that he believes that the reason why hate crimes are not being reported is because, whenever someone tries to report a crime as a hate crime, no one wants to deal with the element aspect of the hate crime or its just intentionally overlooked, he feels that we need to continue to keep having forums such as this special forum in order to bring everyone to the table especially, law enforcement agencies in order to orchestrate a positive resolution in the City of Dover. Commission Hackett asked Chief Haltom, what are the outcomes of the cases that have been reported in the City of Dover? Chief Haltom expressed that a lot of times the crime doesn’t have all of the elements in the case to consider it a hate crime. Also, they do additional research in their investigation such as looking at Facebook or twitter to determine if there are elements to help define that crime as a hate crime. Mr. Rocha asked Chief Haltom if they did find something on Facebook or twitter, if that would be a felony or misdemeanor. Chief Haltom responded a misdemeanor! Commissioner Edamatsu asked Chief Haltom, if you have issues such as police bullying during traffic violations is that a hate crime? Chief Haltom response was No! but if a police officer has in his computer data base that a person’s license has been suspended, then they are supposed to arrest that individual and take them to jail. For he knows that sometimes Delaware Motor Vehicle Department may not have changed the information or drop the suspended license notice within a certain time period, which could lead to an arrest, but the Department of Justice is aware of those problems and is sensitive to that situation. Commissioner White expressed that she knows that the Delaware Criminal Codes are often changed on a monthly or annual basis and what she wants to know is, how often is the public made aware of these changes and how are they being notified? Chief Haltom response was these changes are often posted on line for the public’s review. Representative Darryl Scott commented on the fact that there are representatives that monitor the process of passing the law and sometimes may not do as an effective job communicating that to the public, but that is something that they are currently trying to improve. Commissioner White expressed that DSU is in the Dover community and she feels that constituents of Dover should be allowed to speak and express any and all concerns that they may have in regards to their safety and their love one’s safety. Commissioner Warfeild asked Chief Haltom, How quickly are they changing the Delaware Criminal Codes once they have been passed? 27

Chief Haltom stated that the law is in effect upon the governor signing of the law. He feels that a good way to monitor that process is through your local representatives and special forums such as this one, where you learn more about upcoming changes and understand how to follow these changes through the General Assembly Web-Site. Mr. Robinson was called back to the podium to express that for the record, he is not hear to be controversial but to be a part of a positive change and dialogue that is much needed in the City of Dover. Commissioner Hackett stated that she would like to see a better and closer relationship between the public and the police officers, because some people don’t get there mail all the time and are unaware that they are in noncompliance of the Delaware Motor Vehicle Code. Chief Haltom reinforced to Commissioner Hackett that they are aware of that and often try to work with them as much as legally possible. 31st District Representative Darryl Scott asked DSU – Police Chief Harry Downs Jr. how they investigate similar offenses? Chief Downs indicated that they deal with cases on an individual basis, and if someone feels as though they have been treated unfairly, then strongly recommends that they seek additional help from a higher level of command. Chief Downs also expressed that he agrees with Chief Haltom that the public needs to help report and resolve hate crimes in their community, because usually, the public has more information about the incident then the police department has, for recommends that the community work closer with the police in quest of strengthening our community, reporting and eradicating not just hate crimes, but all forms of crime in one’s community. Commissioner Dawn Allen-Pyne expressed that the Police Department needs to reach out to the community and let them know what kind of steps have been taken to strengthen their relationship and trust factor between both parties. Commissioner Hackett stated that we need to make sure that all communities are given the same respect and policed the same way or it could be perceived as discrimination based on neglect. Commissioner Edamatsu feels that we all have to do a better job in understanding, communicating and working together to make our Dover community a better place for people to reside. Chair Sudler asked the panel if there has been any talk about requiring hate crime offenders to register like sex offenders with the police department, so that community members would be made aware of individuals who are members of hate crime organizations in their community. The response from Chief Haltom was no! 28

In closing of the forum, Chair Sudler thanked the Department of Justice for the State of Delaware, the State Human Relations Commission, Delaware State University’s Police Department, Delaware State University’s Counseling Division, Students and Community Leaders for participating in tonight’s special forum and encouraged them to come back for part two of the forum, which is forthcoming in 2013. On September 27, 2012, @ approximately 7:00 p.m. The Commission conducted an Outreach Meeting under the leadership of Community Program’s Chair and Vice-Chair of the DHRC, Dawn Allen Pyne and also Fay D. White who helped secure and coordinate the outreach meeting. On September 27, 2012, @ approximately 9:30 p.m. Chair Sudler was contacted by Vice- Chair Dawn Allen Pyne and complaintee Mr. Henry Fordham, in regards to the events that led up to an attempted murder and castration by hanging at Silver-lake Recreational Park located in Dover, Delaware. On September 28, 2012, Chair Sudler scheduled a Roundtable Meeting for October 5, 2012, with Henry Fordham, State Human Relations Commission, Mayor, City Council President, 4th District Councilmen, 31st District House of Representative the Department of Justice and Dover Human Relations Commission to hear the events that allegedly took place on September 21, 2012. [Please see roundtable agenda and city solicitor’s opinion] 29

DOVER HUMAN RELATIONS COMMISSION ROUNDTABLE MEETING OCTOBER 5, 2012 CITY HALL CONFERENCE ROOM ************************************************************************* Agenda 1. Call to Order 2. Prayer 3. Purpose of Roundtable 4. Goal of Roundtable 5. Introduction of Officials 6. Summary of Resident’s Statement to DHRC 7. Mr. Henry Fordham’s Testimony 8. Review of Alleged Criminal Elements 9. Roundtable Discussion 10. Adjournment ________________________________________________________________________ 3. Purpose of Roundtable: The purpose of the Dover Human Relations Commission’s Roundtable is to establish an environment conducive for residents and community leaders to report sever acts of undesirable behavior and customer service that may place extreme emotional distress on residents of Dover, without fear of retaliatory acts exercised upon them. 4. Goal of Roundtable: The goal of the roundtable is to provide residents and community leaders with an opportunity to voice their emergency concerns to city, state or federal officials in an effort to help eradicate distress and tension between two or more opposing parties. We will meet this goal by providing resources and information that will contribute to decreasing racial tension and emotional distress after being a victim of bias-motivated acts of violence. In addition, to simply advocate a higher quality of living and communication between the City of Dover officials and all constituents of Dover, Delaware. 30

5. Introduction of Officials: 6. Resident’s Statement: On September 27, 2012, @ 9:17 p.m., Mr. Henry Fordham reported to the Dover Human Relations Commission’s Chair [Roy Sudler, Jr.] that on September 21, 2012, he was approached by two Caucasian males who befriended him earlier that day through a general conversation about the origin and practices of Muslim Religion. Later on that evening, Mr. Fordham met with the two Caucasian males to continue their conversation. After getting into the vehicle of the two Caucasian males, he then was held gun-point and taken to Silver Lake Recreational Park located in Dover, Delaware. During the time he was unlawfully held captive against his will; Mr. Fordham experienced derogatory racial slurs, being pistol-whipped, hung and attempted murder and castration and survived. Mr. Fordham stated that, “He tried to report the incident to various law enforcement agencies and was denied the opportunity to make an official hate crime complaint”. In addition, according to Mr. Fordham, he was advised by more than one law enforcement agencies, that he would be arrested for false report if he continued to pursue filing an incident report of this nature”. The Dover Human Relations Commission has been requested by Mr. Fordham to be a catalyst \ mediator in the process of helping him to file an official complaint with the proper law enforcement agency without fear of retaliatory acts or undue distress sanctioned upon him. Mr. Fordham, brought forth his concern to the Dover Human Relations Commission in an effort to make sure that his human and civil rights were not being violated and to simply give testimony as to the events that led up to his abduction on September 21, 2012. 31

8. Alleged Elements in Mr. Henry Fordham’s Claim Pursuant to Delaware’s Criminal & Traffic Manual ************************************************************************************ Title 11 Sections: 513. Conspiracy in the first degree; class E felony. 604. Reckless endangerment in the first degree; class E felony. 782. Unlawful imprisonment in the first degree; class G felony. 783A. (4) Kidnapping in the first degree; class B felony. 1244. (a) - (4) Hindering prosecution; class A misdemeanor. 1245. Falsely reporting an incident; class A misdemeanor. 1301. (1) (a) Disorderly conduct; unclassified misdemeanor. 1304. (a) (1-2) Hate Crimes; class G felony. 1447. Possession of a deadly weapon during commission of a felony; class B felony. Recommendation from Chair of DHRC as of 9/27/2012 to Mr. Henry Fordham: 1. Seek counseling immediately for emotional distress and thoughts of irrational retaliatory behavior 2. Speak with designated District City Council Representative 3. Document the events that took place in sequence as quickly as possible 4. Roundtable / Testimony On November 5, 2012, the Commission received a complaint from Mr. Eshed Alston, in reference to the Chair of DHRC not doing enough to address the concerns of the community in regards to the alleged Dover lynching claim and other issues concerning minorities [Please see complaint document] 32

33

On November 16, 2012, Chair Sudler attended a roundtable discussion with 4th District Candidate Bernhard A. Greenfield in reference to constituent’s concerns and issues at Mishoe Towers, Inc. located in Dover, Delaware On November 17, 2012, Chair Sudler attended a roundtable discussion in regards to the 4th District Candidate Rev. Wallace Dixon position concerning constituent’s concerns and issues for the 4th District at Mishoe Towers, Inc. located in Dover, Delaware On November 26, 2012 @ 10:55 a.m., Chair Sudler received an E-mail from Councilmen David Anderson of the 4th District, which reference his opinion about the status of Mr. Henry Fordham’s claim. [Please see E-mail] FW: Dover Human Relations Commission - Intake Form and Meeting to Discuss Sent By: Traci McDowellOn:Oct 10/03/12 8:32 AM To: roysudlerjr@comcast.net Cc: "Thomas J. Leary" <councilmanleary@comcast.net>; "Carey Sr., Carleton" <ccarey@dover.de.us>; "Bill Hare" <billh2323@comcast.net>; "David Anderson" <davidlevianderson@gmail.com>; "James Hosfelt" <james.hosfelt@cj.state.de.us>; "Kim Warfield (apostlekim1@verizon.net)" <apostlekim1@verizon.net>; "City Clerks Office" <CityClerk@dover.de.us>; Hollie Ford Chairman Mr. Sudler: Please see City Solicitor Rodriguez' opinion below regarding the Roundtable discussion. In light of the opinion, Mr. Leary has advised that the scheduling of this meeting should not proceed. City Solicitor Rodriguez has suggested that the complainant be directed to speak with the State Human Relations Commission or the Attorney General's Office. Please feel free to contact me if you have any questions or concerns. Thank you, Traci A. McDowell, CMC City Clerk Oct 2012 – Strange Fruit of Delaware: 2012 Lynchings 34

-----Original Message----- From: Nick Rodriguez [mailto:nrodriguez@schmittrod.com] Sent: Tuesday, October 02, 2012 5:28 PM To: Stein, Jody Cc: William Pepper Subject: Re: Dover Human Relations Commission - Intake Form and Meeting to Discuss Jody, We recommend that the City and DHRC stay out of this matter completely. This is a criminal accusation and may result in criminal charges. Secondly the City could be sued for inadequate security in a civil lawsuit. Further would be criminal concerns of false complaints. This is our recommendation based upon the very limited information that has been submitted to us at the present time. Nick Rodriguez On Oct 2, 2012, at 1:55 PM, Stein, Jody wrote: Sent By: davidlevianderson@gmail.comOn:Nov 11/26/12 10:55 AM To: "Tom Leary" <tlau72@yahoo.com>; "Sean Lynn" <slynn@delawarelaw.com>; "Kim Warfield" <apostlekim1@verizon.net>; "Roy Sudler" <roysudlerjr@comcast.net>; "Roxie Smiley-" <rs82067@gmail.com>; "Gregory Gordon" <revgegordon@yahoo.com>; "Jeannie Anderson" <jeannielynna@msn.com>; ccarey@dover.de.us; Traci McDowell http://waronthehorizon.com/site/?p=3836 [Review Website] No wonder, the one gentleman was concerned. Dr. Issa is traveling in radical company. Combine this with private conversations in which he accused me of selling out to the white power establishment for saying a suicide is sometimes just a suicide. I am seeing a picture that I think is dangerous. It was a huge mistake to prevent the Human Relations commission roundtable with the families. Intentions were pure, but it was the outcome most needed by the radicals who are exploiting then exaggerating legitimate concerns. We do need to think about addressing this insidious issue without fueling it. Sent from my HTC One™ S on T-Mobile. America’s First Nationwide 4G Network. 35

The December 2012 meeting was cancelled In conclusion of the year 2012, the Dover Human Relations Commission has received a total of three intake forms, which the intake form according to City Solicitor Nick Rodriguez and the City of Dover’s Clerk Office are not the purview of the DHRC. Therefore, the Commission was instructed to refer these Intake Forms to other agencies for investigation: DHRC - INTAKE FORM TOPICS: 1. 3/5 Index Cards that were disseminated on the streets of Down - Town Dover and Delaware State University’s Campus, which displayed an image of a person of color hanging by a rope tied to his or her’s neck from a tree with a racial slur statement saying, “Cleaning Up New Street One Nigger at a Time” [January 2012] 2. Alleged Police Brutality Complaint against the Dover Police Department involving a shooting / homicide that took place on New Street of Dover, Delaware and one of the investigating officers allegedly exercised unnecessary force by punching a citizen of Dover in the face repeatedly during the process of investigating a shooting that was called in by the alleged victim and his mother who witnessed the crime and the shooter and ended up being arrested themselves”. The witness to the alleged police brutality assault feared for his or her’s safety and chose not to report the incident to Industrial Affairs of Dover Police Department and decided to report the incident to the Dover Human Relations Commission out of concern for retaliatory actions by officers of the Dover Police Department, who allegedly committed this violent offense against a citizen of Dover. [January 2012] 3. Silver-Lake Recreational Park in Dover, DE [ Alleged Lynching Report] On September 27, 2012, @ 9:17 p.m., Mr. Henry Fordham reported to the Dover Human Relations Commission’s Chair [Roy Sudler, Jr.] that on September 21, 2012, he was approached by two Caucasian males who befriended him earlier that day through 36

a general conversation about the origin and practices of Muslim Religion. Later on that evening, Mr. Fordham met with the two Caucasian males to continue their conversation. After getting into the vehicle of the two Caucasian males, he then was held gun-point and taken to Silver Lake Recreational Park located in Dover, Delaware. During the time he was unlawfully held captive against his will; Mr. Fordham experienced derogatory racial slurs, being pistol-whipped, hung and attempted murder and castration and survived. Mr. Fordham stated that, “He tried to report the incident to various law enforcement agencies and was denied the opportunity to make an official hate crime complaint”. In addition, according to Mr. Fordham, he was advised by more than one law enforcement agencies, that he would be arrested for false report if he continued to pursue filing an incident report of this nature”. The Dover Human Relations Commission has been requested by Mr. Fordham to be a catalyst \ mediator in the process of helping him to file an official complaint with the proper law enforcement agency without fear of retaliatory acts or undue distress sanctioned upon him. Mr. Fordham, brought forth his concern to the Dover Human Relations Commission in an effort to make sure that his human and civil rights were not being violated and to simply give testimony as to the events that led up to his abduction on September 21, 2012. DHRC - CONCERNS: The Dover Human Relations Commission is very concerned about the amount of intake forms that indicate racial tension in the City of Dover being deferred out to other agencies for investigation. Pursuant to Chapter 2 – Administrative, Article I, Division 6, Section 2 – 21 and Article II Section 58 – 31 Titled Human Relations Commission’s Purpose; the Commission has been granted the Powers and Duties to investigate claims of unfair treatment and develop ways to monitor intergroup conflict among all segments of the City of Dover. The ambiguity of our purpose and constant deferrals of intake complaint forms followed by constant ostracism from constituents of Dover regarding the Commission’s lack of investigating official intake complaint forms have unfortunately, contributed significantly to the resignation of current and previous commission members, especially after hearing the nature and 37

urgency of resident’s concerns and not being able to investigate the merit of the complaint. DHRC - CHAIR’S RECOMMENDATION: In an effort to avoid further resignations of current and future Commission Members, it is my recommendation, as Chairman of the Dover Human Relations Commission, that the Mayor and City Council of Dover, Delaware, conduct a special meeting with the Dover Human Relations Commission to interpret Chapter 2 – Administrative, Article I, Division 6, Section 2 – 21 of the Dover Code and Article II. Human Relations Commission, Sec. 58-31. Purpose: to mitigate or eradicate current and future Commission Member’s concerns and feelings of not fulfilling their duties as Commissioners who advocate Human and Civil Rights for all segments of Dover, Delaware. As the year 2013 approaches, the Dover Human Relations Commission looks forward to continuing to help eradicate racial tension, unfair-treatment, and intergroup conflict, while advocating the philosophy of inclusiveness among all segments of Dover, Delaware. On behalf of the Dover Human Relations Commission, we thank the Mayor and Dover City Council Members for appointing each and every one of us to serve the Dover Community in such an imperative and essential way. Dated: _____________________ Submitted By: _____________________________________________________ Mr. Roy Sudler, Jr. – Chairman Dover Human Relations Commission 38

Carvel Building Wilmington: (302) 577-5050 820 N. French Street Dover: (302) 739-4567 Wilmington, Delaware Georgetown: (302) 856-5331 :State of Delaware Human Relations Commission MEETING AGENDA "Community Harmony" -TUESDAY~ MAY 15, 2001 t. U. OF D. PARADEE BLDG, DOVER, DE I. Open Prayer/Silent Meditation IL Introduction III. Purpose of Meeting • Begin a dialog and develop objectives to restore and rebuild our community together with all of you and the citizens of Dover IV. Highlights of May 1st Meeting v. Strategies and Objectives VI. Plan of Action • Steps and Timeframes VIL Closing • Follow-up Meetings

DOVER COMMUNITY MEETING MINUTES The Delaware Human Relations Commission held a meeting on June 6, 2001 at the University of Delaware, Paradee Building, Route 113 and Bay Road, Dover, Delaware. The meeting was called to order by the Director of the Division of Human Relations, Juana Fuentes-Bowles. Commissioner David Hill was unable to attend the meeting due to illness. Those present: Director of the Division of Human Relations, Juana Fuentes-Bowles, Mayor James Hutchinson, Lt. Keith O'Connell, Roy Sudler, Jr. Evangelist Shirley Caldwell, Pastor Richard Avant, Bishop Marion Lott, Pastor William Fitzhugh, Councilpersons, John Pitts and Gene Ruane, Elder W.R. Dixon, Elder Paul Caldwell, Bridget Avant and Ray (FAMBCF). The meeting opened with an introduction of the people present. The meeting was a continuation from the last meeting (May 15, 2001) on the development of strategies and objectives to restore and rebuild the Dover Community. The highlights of the May 15 meeting were discussed. The issues were prioritized as follows: Issues (1) Concern of Citizens (2) How citizens are viewed by local officials (3) How citizens view the Police Department (4) Isolation (5) Dover Police Department (Recruitment, promotions, retention, new hires, etc.) (6) Role of the Capital School District (7) Media Discussion took place on different strategies and objectives that can be placed under some of the issues. Those Strategies and objectives were as follows: Strategies and Objectives • How to get citizens involved (i.e. clergy) • Neighborhood watch program • Talk with citizens • Identify communities • Identify representation from those communities • Communication • Meetings being conducted (i.e. neighborhoods) • Council to hold district meetings • Hold community meetings ·• Mobilization of a Task Force • Develop a Citizen Concern Board

• Information meetings held by identified entities • Establish community organizations • Hold Block Parties • Citizen Police Academy • Opportunities • Partner with Groups • Develop Diversity Programs • Develop Civic Associations • Invite community to a roundtable All members present were asked to look at some of the strategies that were identified and place them under an issue that was identified, and to develop other strategies for the identified issues. Discussion took place in identifying communities within Dover that are not organized. Some that were mentioned are: Capital Green, Manchester Square, Liberty Court, Whatcoat, Simmon Circle and Schoolview. Roy Mishoe Sudler introduced information entitled "Meeting Agenda for the NAACP reference to the State of Delaware, Division of Human Relations Commission" to the group. It was decided by the group to review the infon:nation for discussion at the next meeting. (Attached) The group agreed to invite Diane Mitchum, U.S. Department of Justice at the next meeting. The meeting was adjourned at 8:10 p.m .. The next meeting is scheduled for June 19 at 6:30 p.m.

Dover Community Meeting Minutes Page Two Involvement from the Clergy: Participation from all clergy. The group felt that a plan of action should be developed before the end of the 2001 school year. From those Highlights of the May 1, 2001 meeting, seven issues were developed: (1) Isolation (2) How citizens are viewed by local officials; i.e. stereotyping, race profiling, labeling. (3) Media (4) Dover Police Department Recruitment, Promotion, Retention of minority group members (5) How citizens view police, i.e. stereotyping, fear, advocacy role. (6) Capitol School District role Recruitment of minority teachers and administrators, school board issues. Ratio of minority students vs. minority teachers and administration (7) The anger of citizens Several strategies were discussed; citizen police academy, opportunities, hold council meetings in council members districts, partner with groups, proactive approaches, develop diversity programs, community league, community review boards, civic association involvement, partner with multi-housing units and their managers, invite the community to the roundtable. The group agreed with the issues discussed and a ranking should take place to address immediate issues first and respectively followed. They further discussed inviting other members to the table. The group felt that once the issues have been identified and agreed upon, strategies and objectives should be developed for implementation. All members present were asked to prioritize the issues and be prepared to talk about strategies and objectives for each issue by next meeting. The meeting was adjourned at 8:45 p.m .. The next meeting is scheduled for June 6, 2001 at 6:30 p.m. at University of Delaware, Paradee Building, Route 113 and Bay Road, Dover, Delaware.

MEETING AGENDA FOR THE NAACP IN REFERENCE TO THE STATE OF DELAWARE DIVISION HUMAN RELATIONS COMMISSION WEDNESDAY, JUNE 6, 2001 LOCATION: U. OF D. PARADEE BLDG. DOVER DELAWARE OFFICIAL QUESTIONS SUBMITTED TO THE HUMAN RELATIONS COMMISSION & DISTINGUISHING COLLEAGUE'S FROM THE NAACP. PURPOSE: TO PROJECT A REALISTIC TIME FRAME WHICH INDICATES WHEN EACH OF THESE ISSUES BEING PRIORITIZED WILL BE OPEN TO THE COMMUNITY FOR IMPUTE. QUESTION #{JI WHEN WILL WE ESTABLISH A FORUM THAT IS OPEN TO THE PUBLIC IN REFERENCE TO STRATEGIES BEING IMPLEMENTED & PRIORITIZED? {ANSWER}

Carvel Building Wilmington: (302) 577-5050 820 N. French Street Dover: (302) 739-4567 Wilmington, Delaware Georgetown: (302) 856-5331 State of Delaware Human Relations Commission June 12, 2001 Mr. Roy Sudler, Jr. NAACP 130 Brandywine Drive Meadows Dover, DE 19904 Dear Mr. Sudler, Jr.: Enclosed please find the minutes from the June 6, 2001 meeting. Please review and be prepared to discuss strategies and objectives for each of the issues that were developed by the group. Our next meeting is scheduled for Thursday, June 19, 2001 at 6:30 P.M., at DelDot, Rt. #113 & Bay Road, Dover, DE 19901. The meeting will be held in the New Castle Conference Room. If you have any questions, feel free to call me at 739-4567. Sincerely, {)-./-'f~ciu,,J-,& ~}a; Juana Fuentes-Bowles, Director Division of Human Relations JFB:sp Xe: Harriet Smith Windsor, Secretary of State Al Carter, Deputy Principal Assistant David Hill, Commissioner Calvin Christopher, Commission Chairperson

DOVER COMMUNITY MEETING MINUTES The Delaware Human Relations Commission held a meeting on May 15, 2001 at the University of Delaware ParadeeJ3uilding, Route 113 and Bay Road, Dover, Delaware. The meeting was called to order by Commissioner David W. Hill at 6:45 p.m. Those present were: Commissioner David Hill, Director of the Human Relations Office, Juana Fuentes-Bowles, Councilpersons, Carleton Carey, Sr., William McGlumphy, John Pitts, Robert Ritter, Eugene Ruane, Stephen Speed, William Truitt, Charles Weller, President of Kent County NAACP, Cecil Wilson, Bishop Marion Lott, Mayor James Hutchinson, Chief of Police designees, Lt. Keith O'Connell and Capt. Ray Taraill, NAACP Community Activist, Travis Mishoe Sudler and NAACP Chair of Labor, Ray Sudler, Jr. The purpose of the meeting was to begin a dialogue and develop objectives to restore and rebuild the community together with all citizens of Dover. Highlights of the May 1st meeting was discussed. Those highlights were as follows: Partnership: Partnering with other entities to establish a working relationship (Delaware State Housing Authority, community leaders, Government Officials, Attorney General Office, U.S. Department of Justice, HUD, Delaware State Housing Authority, Wesley College, Delaware Technical and Community College, Civic Organizations and Law Enforcement). Media Issues: How they can approach the Media. How the media portrays races and cultures. How media self-evaluates news. Education/Community Outreach: Feedback from citizens - Develop ways to dialogue with community leaders; ways to market the City of Dover, holding public meetings and how to be proactive vs. reactive approaches. Citizen Police Academv: How the academy functions. How it can be a resource to the community.

lo..-- _,..:. - QUESTION #(21 WHAT IS THE LONG RANGE GOAL OF THE HUMAN RELATIONS COMMISSION?????????????????? {ANSWER} OFFICIAL NOTATION: PLEASE BE ADVISED THAT THE {NAACP} WOULD LIKE TO WORK CONCLUSIVELY WITH THE COMMUNITY AND NOT A SEGMENT OF HIGHER OFFICIALS. AS OF JULY 6, 2001 THE NAACP WILL NOT COMMIT TO ANY TYPE OF PAR1NERSHIP WITH VARIOUS ORGANIZATIONS. ALSO, ANY ATTEPT TO DISCUSS THE REGINALD HANNA CASE WILL CAUSE THE NAACP TO REMOVE THEMSELVES FROM THE PANEL. ON BEHALF OF THE NAACP: ROY MISHOE SUDLER ALONG WITH TRAVIS MISHOE SUDLER WILL REPRESENT THE NAACP TODAY [JULY 6, 2001]

DHRC 2012 Chairman's Report Submitted by: Roy Sudler, Jr. April 5, 2012 Submitted to: Legislative, Finance & Administration Committee ******************************************************************************* As an update to Chair Sudler's Self-Review and Recommendations for how the DHRC could operate more effectively within the purview of its mission statement, the Commission has moved forward towards implementing three out of the eight recommendations accepted and approved by the Legislative, Finance & Andministration Committee. R-(1). That an in-depth discussion be held with city Council and the DHRC to clarify the intended goals and expectations of the Commission, as described in (Code 1981, & 2-20; Ord. of 2-11-2002). On January 26, 2012,@ approximately 3:30 p.m. Council President Tom Leary and I met to discuss a possible date and time for the DHRC and City Council to sit down together and review the purpose, functions, and responsibilities of the DHRC in accordance with the Powers and Duties Granted by the Mayor and City Council for clearer detailed guidelines. The meeting went well and I am looking forward to establishing a healthier relationship between the Mayor, City Council and the Dover Human Relations Commission. R-(4). That the DHRC foster more collaborative relationships /Partnerships with other appropriate groups / organizations in working to accomplish the Commission's objectives (i.e., faith-based groups, YMCA, Dover Police, NAACP, etc). On March 12, 2012,@ approximately 4:03 p.m., I visited Delaware State University's Counseling and Public Safety Division to see if they would be willing to partner with the City of Dover's DPD & DHRC to discuss the value of Community and Student Involvement when helping Law Enforcement Agencies in Resolving Race Hate Crimes and Other Related Incidents. On March 28, 2012,@ approximately 9:24 p.m., the DHRC voted to partner with the So,cial Action Commission of Mt. Zion A.M.E. Church, Outreach Ministries and the Dover Police Department in an effort to discuss implementing strategies and programs for Residents of Dover to "Stop the Violence and Turn In Unregistered Firearms" to the Dover Police Department without any repercussions for Offenders and Non - Offenders of the Law. R-(6). That the City Solicitor conducts a workshop for DHRC Member's, on "How to Interpret the DHRC Powers, Duties and City Codes Granted by the Mayor & City Coru1cil".

DHRC 2012 Chairman's Report Submitted by: Roy Sudler, Jr. Mr. Rodriguez [City Solicitor] April 12, 2012 City of Dover RE: DHRC - Workshop on Powers & Fiduciary Duties On January 25, 2012,@ approximately 7:47 p.m. the DHRC voted to obtain a better understanding as to why the Intake Form submitted by Dr.Joe Burden Jr. concerning the 3 / 5 Racial Slur Index Cards were removed from February's Agenda 2012. In an effort to help the DHRC stay within its purview with clearer operational procedures, the Commission would like to conduct a workshop under your leadership on the Powers and Duties of the Commission granted by the Mayor and City Council of Dover, Delaware. Below are two sections that the commission would like for you to discuss first upon your earliest convenience. We thank you in advance for assisting us and we look forward to working closer with You, Mayor, and City Council of Dover, Delaware. ARTICLE II. HUMAN RELATIONS COMMISSION Sec. 58-31. Purpose. (2) Monitoring. Develop ways to measure and monitor community relations, particularly those that are sources of intergroup conflict; Sec. 58-33. Organization; quorum; meetings; rules of procedure; limitation of functions; agreements; compensation; legal counsel; reports. (e) Functions limited. The commission shall not involve itself in activities or functions already assigned by law or decree to other governmental bodies At this time, that will conclude Chair Sudler's Update Report on Recommendations Implemented and Approved by the Legislative, Administrative & Finance Committee.

DOVER HUMAN RELATIONS COMMISSION - 2011 Chairman's Review and Recommendations Submitted by: Roy Sudler, Jr. 1/6/2012 ******************************************••••*"'***"'*************••••***************** As a summary and follow up to the DHRC - 2011 Annual Report which was submitted December 21, 2011, the following self-review and recommendations are being offered for consideration as to how the DHRC could operate more effectively within the purview of its mission. Stated in the City's code, Article II, Sec. 58-31, the DHRC was established to effectively help the City meet the following needs: (1) The need for an environment of fairness and respect among its citizens; (2) The need for ways to effectively measure and monitor community relations, particularly those that are sources of intergroup conflict; (3) The need for all segments of the community to understand and appreciate positive intergroup relations; (4) The need for programs and services to help prevent and resolve community issues and improve human relations; and (5) The need for developing ways of anticipating, preparing for, and relieving community tensions arising from intergroup conflict. Recognizing that the above needs have been long-term and deep-rooted, the DHRC realizes that there are no "ready-made, quick fixes," and solutions cannot be accomplished by the DHRC alone. The key words in our stated purpose are "to help the City." With that thought in mind, I offer th.e following observations and recommendations. Summary; The Commission has hosted special meetings and forums during the year in response to complaints and disruptive incidences within the Dover community. These meetings were conducted in an open and non-threatening manner, with the intention of objectively reviewing the circumstances and handling of various situations. The Commission has often asked questions and sought information from the Dover Police Department and others in an effort to determine whether the handling of situations appeared to treat everyone fairly, and in a manner which helped to create an environment of fairness, dignity and respect. The Commission has also collaborated with other community agencies, organizations, City and State officials in seeking ways of addressing identified needs and concerns regarding human relations and relieving tensions arising from intergroup conflict within the City. An example of this was displayed when the DHRC was effectively used as a mediator in f !

resolving an alleged unfair treatment claim against the City's Housing Code Enforcement Division. The Commission was able to reflect the individual's concerns while conveying to him how important it was for him to be in compliance with the codes. Today, both parties are working together in an effort to permanently resolve this matter. Rec2mmendatfons; (1) That an in-depth discussion be held with City Council and the DHRC to clarify the intended goals and expectations of the Commission, as described in (Code 1981, & 2-20; Ord. of 2- 11-2002). This should insure that each group has the same understanding of the purpose, functions, responsibilities, and expectations of the Commission. As Councilwoman, Sophia Russell stated, "the Dov-er Human Relations Commission would function more effectively through clearer detailed guidelines and procedures for the Commission." (2) That the DHRC work with the Mayor's Office in developing detailed written guidelines and operational procedures for exercising and accomplishing the Commission's seven (1) Powers and Duties, as delineated in Sec. 58-36. Perhaps this should include definitions, explanations, clarifications of "functions limited," ways to determine when/what they are, and even protocol for soliciting/receiving other funds. (3) That a youth commissioner be added to the Commission. This would help to expand the Com.mission's inclusion of representation from the entire community. It could also help with developing ways to measure and monitor community relations. (4) That the DHRC foster more collaborative relationships/partnerships with other appropriate groups/ organizations in working to accomplish the Commission's objectives (i.e., faith- based groups, YMCA, Dover Police, NAACP, etc). (5) That the DHRC be granted authorization to receive training for investigating and monitoring claims of unfair treatment, exclusion, and racial tension in accordance with its purpose, responsibilities, and functions. Other suggested trainings would include the Mediation Process by the Center of Community Justice in an effort to help diffuse/ eradicate conflicts. (6) That the City Solicitor conducts a workshop for DHRC members On "How to Interpret the DHRC Powers, Duties, and City Codes." This should help commission members to function more effectively within the guidelines of the DHRC's purpose. (1) That the DHRC and City Council work together to develop and approve a Long-range Strategic Plan and Annual Operational Plan for the DHRC. This would greatly enhance the Com.mission's and City's ability to monitor, measure, and evaluate effectiveness of the City and the Commission in meeting its five (5) stated needs. (8) That professional training be provided for the DHRC in "How to Develop a Strategic Plan."

1 [gJ Being a Prepared Tenant in Delaware Presented by the Law Office of Michael P. Morton, PA mmQOQO@miohaelpmorton.com 302-426-1313 2 ro I The Landlord Tenant Code • The operative code under which all Delaware residential landlord tenant relationships operate is found In the Delaware Code in Tltle 25, Property, Residential Landlord Tenant Code. • 25 Del. Code. §5101-§5718 • http://deloode.delaware.gov/ - Click on Title 25· F'roperty go to 5101 3 f_g ) Manufactured Home Owiers and Commuiity OWners Act • This code regul~es all rentals of lots for the placement of manufactured homes in Delaware, • The Manufactured Home Communitias act DOES NOT govern th• rental of manufacture home$, only the rental of the lot. So if a tenant Is renting the lot and the home, then two code apply. • 215 Del. Code § 7001-7025. • http://delCOde.delaware.gov/ - Ciiek on Trtle 25.- Property then go to 7001 et nq 4] g] Local Codes • Wllmlngton Code, Chapter 34 • NCC Code, BOCA National Property Maintenance Code Comp1111nt 111•ner'atlld compllance vl•IW - Tim.nhl Rlgtrt. Gmd• - Yearly "'gl1tr11tlon - Protocol fOr Random ln11p11etlon1 - Enfun:ement or penalty Hct101111 • City of Newark s!o l Landlord as defined in Section 5141 • The owner, ln11or or1ub·IMtorofth11 nmtlll unltortht proptlty OfwhlC.h It la a p•rt•nd, h1 ICldltlort, •hllll 111t1an •ny person •uthorizltd to t•trclH Illy Hpact of th a man•nemont of VI• premlaae, lncludl~ •ny ~rso11 who, directly or lndlrectly, rec;olvt1 r•ntt or any part thereof Dlh•rthan Ha bOna fide purcha1111r .nd wno hu no obligation to delvtr tha whote of 1uch 1'1M)8ip&9 to another perton: or • A11ir peraon hllld out by any landlord H th• epproprllde p•rty to •cctpt P•rfonn•nce, whllthar •11ch Ptf'IOll It a landlord or nat; or • Any peraon wltll WllOm VII tenant nonnally deallli n a lllndtorcl; or • Any perton to whom the peraon epeclfled In 1u11pat.1111raph11 b. and c. of thl• paragraph ill dlractly or ultlmawly l'HPOJlelble. 6 l.oJ Landlord as defined in Section 7003 • "Landlord'' or "community owner" means the owner of 2 or more manufactured home lots offered for rent. It includes a lessor, sub-lessor, pa.111. owner or receiver of 2 or more manufactured home lots offered for rent, as well as any person, other than a lender not In possession, who directly or lndlrecdy receives rents for 2 or more manufactured home lots offered for rent and who has no obligation to deliver such rents to another person. 1 iol Tenant • The Rtsldentlal Code defines Tenant as follows: - "Tenant" •hllll ma•n • ptrton 1mltlld under a ... rttal a11111111ment to occupy a rental unit to the 11xc=1111lon Of othtr., and th• word "tenanr' 111•11 lnclud• a11 occupant Of •my pnimillH pun1uant to a condltJonal HIH 'f!l'ttmtllt. • Se<ition 7003 reads in relevant part: - "To"'nt" or ·11om1 owner" mNn• an OW"*f Of a manuf.lduntd hCHT111 who has • t.nancy of• lot In a 111.1nu'11cturad nome commun1~: 1 l••H•. e ICl I Lease (AKA Rental Agreement) 1

• The Re9ldentlal Code defines it as follOW$; - "Fltntal a~1911mant" ahall metn •nd l~lude all •IJl9M'lltntl, Wl1\ttn Dr oral, which nuibtl11'1 or modify the tMm•, conditlon11, rules, regul1tJ011t or any other pmvltlons conc•mlng the uaa •nd occupancy of a rental unit. • Section 7003 reads 111 relevant part: . - '1.•H11" or "l'llntal l{ll'ffmtnr Mtilm1 a written contrlet !Mtw;Mtn a landlord and• ~n1nt eaf.llbllahlng tha l!lrmt 1nd oondltlona whereby• m1nufactunid home la placed upon or 11 allowed to-'" upon a ranted or leased lot In 1 manu,.cWrtG l'IOr'tle community. 9[g) Rent • 'Ole Reeldentul Caci• di;tH not define rent but has HV"al Nlev81t pnlYlelona thal • ., whet I• eOOllldored renl - ...... '"' .... eoneldlred 1'8!1l l&ll01(d) MY• In part: "A lat• Jo& I• CDnll~rN . . a<lcllllonal r'tlllfDI lhtt Jl"l"p<>t. . Ofttlle code." - § 5312Hya In relevant part; {•I Ch•f'll••lor ullllly aetvicH mid• by a lanCllOnl la a i.nant •hllll b• eoneldt,.d rent lot ell PUfPOHI under 11116 Com, • ~11on 700l .....-1n r'tlednt .-rt: • "Renl'" mHn• monoy p1ld by 11tn1nt to a!Mdlordfvrtha pollHHlon, UH Ind onjaymsn• of a ,.nltcl bl and olfler parts ol ,,,. pl'llmlHI lo't a rl!anufacttired homt comm...ity put.uont to• 1'9flttl 11j1Hm1nl For P'"'l"'"n of summary poNOHkNI. roni 1nc1uaea 1a1a f11oa for r.nt. other I•• ana ctll!'Q•*. indudlnv IAllllY cnarvee. and the tonan~ •hart of 1116 ·oe1 ....... ,...,..r-.:md Home R•l-tlon Tru.i Fund ••-omenl 10 I.Pl What to do before you rent? • Condition of the rental unit - Take photogl'llphs - Ask for written check list for d•tlcienctes - Maka au,. they tum In sheet and keep ci copy - Remember Code protects you for promises of repairs. 11 [gJ § 5302. Tenant- remedy; termination at the beginnirg of term. • (e) K th• landlord fllll1 co allbal.lnlllllly conform to ch m1U1l 1grae-t of If th""' b • matertll noncompnenc• ~ any i:od9, ei.tute, on:lnan~• or regulation pemlng tho 1TU1tne.nanee or operlllton Of the prom1. .,,, lh.• l•nanl may, on written nailce lo1h• landl«d, l•nnlll'llt• the 19111&1 lll'ff!Mnl lll'lcf vacat.111• pl9llll1aa 11 eny lime dunno tM 1111 monlh of occllp6My, aa bng at th• i.nant remain• In poN.. llOft In r.nenee on • pfWTIIH, whether wrlllen or o,.., by the llmdl<lrd lo correct tD or any part of the con<llUOll 01 c;amlldona which would juellfY termlnlltlon by lh• 1tn1nl unatr 1111 UC!Mm. • (D) If th& let1•nl rormtrR In p-Nlon In ratllnct on t piomlM, wtletlm w111ten or""''• by lh1 llnclon1, to~ an o< UI'/ ptrt of tho condition or ~nd1dotl1 wtllth would juallly ''""""llion bv M le!Mlnl underlhia •1t10llon; and If ~ranuelly the nm• a~ or omiHlon which con11ltutH 1 prlor-nonGOll'l!'lwu:e, of which pflor nollce - 9lven undtraubQVUOn (l)of 11116 A*t:llon, roc11,_ v.llhln 6 month•, tho l•~I ""'1 ltm11n11e t11e terbl "11,...,.nt upon • IHtl U day&" writ.tan notice, which notice 1hall tpeclfy ltl• broach - !NI dllli of huminatlon oflh• ,.,.,., •CP'l•-11L ii lQj § 5302 continued • (Cl N lhfrt oldnr any oondl~.on ""'l•h d•ptl•.. 11\t 1man1 of• 1ub.11n1111 pMl DI t1u1 b.tntfll or •<"4orm""' al 81• lonon,.1 tll1111t1, ""' i.n1n1 Ny no~ry lllt landlord in wrill"i vt llK ••ndlllOfli in•, K tlHI lamflord doH not mnody Wit «ndltlon wirhln 11 cloy., ""' '"""nl 1111y tomlinaia d!o l'tnt.tl l•l'Mment. The tononl rnu•l lluon lnlaal• tl'I ocllon In the Ju1.llo1 DI llM ...... °""4f Htl<ing a dMnnlnallon llull Oto 111141+~ hn lnwa.ohod n1& llntll lf-Mtnt by d1privlng ll\o Mn.Int ol I 1ubolanV1I poll of lh• HMfll ounjO)'mOlll oflll& bll'Gllfl tnd 11111 lftkdam>flH, ln<ludlllf l t'fnl dod<tctian lront h dalt Minon notlH of Ille aandNlon - • oMn lo 11\t landlord. • (d)l'IM 1161111111on tllltmd lo In aulaoollon l•I ollhl• uetlOll •tt CluMdwilltuHyorn•vHgonHy It)' Ill• lllndlord, tho tononl may,.,...,,... •t'flllwr DI: • (1) Th4 d~• ba-.n lllt ~t ""]lllblo umMlr Iha rwnta110,..111tnl Mt •N ..ponuo neaonary IO oll1alfl ..,.;wlent oubolltulll hOU•lng tor thf l'9m1iftftr of lM r.ntal t ..m: or • m"" oraount aqwu to 1 ll'IOlllh'I - lftd Ille tt~Utlly dopolll~ • C•l Tho i.n:alll "'°' *' no1-.,. Iha rtf!lll ltrttMmt lor • aondltlon oau-11)' IM wtllt lluo """br ttio loNM. o - • I .i l..,.n(o lomlly or •ny otti.r perwon on dw pnmlH1 ~OI ttta ttnant'• comwnt. If• tenMrttenn&natiH wr~tfwlty, th• tmant 1tw.lt ,.,..,n obllO•lH tit!Wltt tt-.. nntal lltffMtflt, (TO Dol. ~-. a. 813. ti 1,J 13 [g_I §§ 5104. Obligations of good faith. • Every duty under thia Code, ~md every act which m~t be perfonned as a condition precedent to the exercise of a rig ht or remedy under th is Code, Impose& an obligatlon of good faith In 1t$ perfonnance or enforcement. 14 joj §§ 5116. Fair housing provision& t (•I No para.an, tMMf ll\ OWftttl Ot •tent vf any 1W1l u.t11t8, bcM.11• 1 lpt~I Moth.,- fttl'hiH•~ 1halt rwfu•• ordMJllM ta nnl, ault,.r\11 •vDl••M1 HMqin or crannt eny elllaHne re ntal •Qf'MM•"1 co« ot mv ll'J'\Htl otan~ peraon b1 ,.HOft er fflct, C,....4, nU9ion, m.tt.I 1t1.tu&. aarar, ••n, n1tLool'l.Jil origin, dlubtlll)', 190., ot-Uotl or HcauM tllt tonam or ponon hH •child or clllld'9n In 111• lomilv. • lb) No ponon ahlll d - d ot roc.lw 1 gtNtat 111111 U ~I lor 1111 "'"and o<euponoy at any p111m1... i..e1u1t IM Ptroon nmting or dHlltnV lo r.nt tM pA1rN111 ll or p1rtlc:ul11 t•e., CNMfi ttlJQlon nwri11il •tlN•. col«.•••. n1t1on..1 ott9ln, dlHhllMv, , . . or 0~~1.1patlon or hH • ahUd or c;hll.,_ In Ibo lomlly. .t 1 • (e)-.,. •• e"ttm ti id~alkwl undoer tnl• Hatton, thll Vnant may ne-awr lll•MltH •~ ..1"i,,... ... • 1'91uh of Ill• ..ndlonl's aallon, lncludlnf, bwl "<111 nm11od ID, r'tOtllHI• ••~ nttotouy to olil.oO. ocloqualo suba- nouo1no. • ("I N-•ta.ndlng •ubMotiOfl (•I of 1111• ~l!Otl rtl4M111 IO ea- d!U.Wnollon. oml conoktont wllh ,_,., •nd lllala folf "4Ufl<\t H1t, a ltll<llord ,,..., m11'• ,.nu:1unMa1wlLtb.. ••tfU•twty for Mf!IC.1 ov .. 1\1., ei\btnt.. A Mnlor dtinn .. nt.. unk an.11 be ilV!lhbi. lor NM aGNI~ t.a .. ~ eftb.tM, wlthwr l'tlllrd co ..... crHd, re!l;la•. mult.lll ola11J1. clll0<. .... nollonal oi191n, Clultllity •r otewpolivn of.,. Hnlor chlMn 1n<1 wtthoul n91nl to ,..,.llltr 01 nol tho Hnior dtinn i.1 • do1H1nd411C child or chikhn In lhl rwoldlnoa. • TIMt MC1io!l It tllfffeocl lly IM f f - Rola- Corrml1olon. 1s In I §§ 5106. Rental agreemait; term and termination of rental agreemert. t ~·J Na nntaJ lff9.,,.nl, un .. H tn writing. aball be lft.atlvli far 1 IDnpr tl"rm IMn 1 y.ar, • ~b) 'Wblrw no tlnn 11 UPJWHIJ pnNIGed. a .. n1u •gtHmant for prwwlHs Shaft bl dellMd Ind aanwtrued to b• far• "'°"th-4&-Manth ••""· (<I Th4 londlord m11y lllnnlMto •nr nmt•l -,..nt. other than 111onll!.c........,1h ._,_,.. , by 11tv1nv •minimum tlf IO da)'I' - · noii.. to''" 2

tana"',..nlPl'iot I•....,,!not• A .. 1111y lh• Hplratlonaf~ ltrm ol h l"llnGI • ronllll ... . . _ br~ qro..,.n~ Tiit l'IOlln •hllll lndl< ... 11111 N ... _,,.,.. • h• Ulo""'nllt • mlnlnlf.lm ol tO d•~·· Wllttan not~ pt1011o lho u ptraUon of tM of tt"'1 upon~. u pl,..tJon d•t•. lho rwn1111 'U'"'lltlll th•t ttt. a.,_""'n1 1MI tsnn1n1ta Upot1 ht. •11.plmion d1lli. • (di Whwt tllt lorm of tho rantll lll'ffll'r*nl lo montlMo-rnantll, Ult landlord or lllnonl llll'Y ltrwin• tllo ronbll •tro-1 br giving tho olh4r pally a minimum ol IO doyo' wlftlon nollet, Which tM•y ponoa •hill ••Ill~ Ori tfio ht day of lht MOlllh following tho day of actuol notl,.. . the""""' at •nr confllot botweon th• bll!M of thio Cod• 1nd tho'"""' of • ...-1. . . ., (•) Wllh rqord to• tononl o•..,Prlnt a fodonlly•uboldtud h-1"9 unh, In 1ny r•cftr.r t.w. r.gufatlonl °' th• t1nrw of Ulli recMraJ ,••• niuut.tlon• or eukl•-· ....., control. iG ILJ1 §§ 5107. Renewals of rental agreements with modifcations Csf ............,~•~Wf"WMl.....,_.. -. • ...,.....,,,.......,.......... .., u. .......,. t iwi1tt;rt . . 1_. • ..........,.,.111,.r+'wtt1w1nalk:iilprtar .. ._1.,.,...tt"Oll"'- ~~·=::!:',:=:=:==:a.ll!-::.•;:!".:".!:.•~~~-=-~=='~:~:;Z:W~1~• ,_._ • Olif ..... ,....,.fif ... -'k•"- .. .__., ................... ......... .,, ... f ... .,.,....,11w,...-.4th._.,...9',,......,..,~.....,w.__. -. ...... ,........ ......... . . u...._-ffM.,...•o,..,•..,1••..-....-... ~.,.. ~ . """'9HfMl i.,.ff..,.,_.., .. ........ d ~--·l"lfMl16 __..._..._ _. .,.~.,....,ot fqNIM ..... rlffoM".. rnMnrd...,_., ~ -"' *\11'- t "°"""".if,_.,.,...lh-o ...... .._. ....... ,trlntl'Jll ...KtlllNllkll;elN.._. ...... ~.,.......,~ROllNt. ~~=~=-.,~~~:::..-.:.=-~ ~ al' •.__'tlttt&M.,...., ~':'U:::V:::i::~~~~ .,..~~l . . i.1mg..il111IM ..,..,.Mltill lmlf.._ ... :.~~-::-~=:HW 1 ~MUO :.c:::::r~ ~il'll ..-t. rl...,~ . . .. . ..... tir • ....... .. .. .. ~ ... , ............ COll9MdtMl..... M-,tfUOJ. . . . . . . . twtlllllhl,Uw-...a..t.11MUO~n- ............. cANNl, ftf Otll...-. o.1t3, ll 1J 17 U I I §§ 5108. Rental agreement; automatic extension • (a) Wh•re a Nnlal *11,_.,,.llt, vth•r lh811 ftt flrWr unit, 1, for 1 or more yu.... •nd &O dlty9 or upward befa111 If,. •nd vi the lenn elth•r the landlord doe&'"'' give nodce In W?ltlng IO thtl flln.11nt ol landlCll'd"l ll'lttntian IQ wnnln1t1 lhl ...r\t•I ag....IJMlnt and th• tOIWll doH not give 45 dllya' nolkie to th• lmdlord or llon.nt'a 11111ntlon a> lennlnal<!I Iha 111nt1l 111Pam1nt, the i.nn ·~•II IHI mont1Mo.mar1th, and all vthu CAlllM of the nmt«l 1111M1111nl llUll conlin\le ln fl.IN *in:e and .il'ed, • (bl Thi provlelorla af H 1107(1l lhro119h Ce) of lhla tilla •h•ll oon1191 lr a nDtiC1t af _ .. With modltleatians hn btlln aenL • (c) Wllll 1'6Q•rd ta • i.n1111t occupying a 1*..,ralfy4Ubaldlnd hou&ltlg unll, In 1119 ntfi of~ cunfll~t ,,.._.,, the terma tJf Ihle C<>d• and Ille lenn• rlf llflY f1d1ni111w, 1'6gulatlarui or11uld9llnM, lh• terWra af th• t.d1r1l l11W, NflUWlan• or guld•llnff ahlll eunln>I, 10 lo] § 5109. Rental agreement; promises mutual an::t dependent • (a) Malrial prom!•"· agl'M!Mnta, r:own11111t or 11ncl.rtakln(l'S of an~ kine! to bo performed by tlthtt party to a nmtml agreement ah11ll be lntttprvled n mutual 1nd Cltptnd1nt r:ondltlo.,. to tll• pedorm11nce of imMr1al promleaa, agreamente, COl/tllarltl 11nd unde~kfng1 by ttl• alttar party. • (bl A !Nrty 1111C1erblklng to """°'cty 11 bl'Neh by tha other Plli1y Ill KCOrdllnca with t11l1 Coda shall be dffll\td to h~ve compli.d wlththa terma tllW. Coda lfthalr noncompllanu with the auct IMtnK1iont1 ofthla Code 11 nonmablrlal and non prajudlclal to the~ party, 19 !o I §§ 5110. Rental agreement: effect of unsigned iental 41greement (II If the IHdlDrd daa• nr.>11l11n I wr!Mn -tal ._l!Mnt Wh!M hat been olgnod MCI t.ndotred to lhe landlDflj bf lh• ten~. • ICceplanc• "' ... itt wllho\lt IH8'¥1UDll lly Nt I-~ •hall give to IM nrnlrd _ , _ , I lhe · - affect . . H th• landlord. It"""-" llgned by • ltil If 1111 tenant - not 1lgn a Wlltt1n Nftlal aer-ment whlell nae bHn •!0111111 and letldlm to lh6 1..,..,, by the t.ndlOfll, •~It!- tJf posamslan and PllYrMnt Of rem by tho i.nanl, wllhollt reael'valian, •'1111 glv. to lhe ,..nlal ag ..ament the NnM "'6cl M If II hlMI INM!n elgnod by the 11tn11nt. • (c) wti,,. a 19nt.I agrHmenl Whldl h~" bwn given 11T1et by 1~, -;itlon of thl1 aeetlon Pfvvllh• by ha lerms fDr' 1 t.rm longer lhln 1 year, It lhBll 01181'*1* lo Crt1llla only a 1.year - 20 Io I Verbal rental agreements. •Are recognb:ed under the eode, but are not recommended. 21 jLJl §§ 5101. Applicability of Code • (a) Thie Code a hall regulate and detennlne all legal rights, remedies and obligations of all parties and beneficiaries of any rental agreement of a nmtal unit within this State, wherever e.xecutad. Any rent.al agreement, whulh•r written or oral, ahall be unenforceable Insofar as the agrHment or~ provision thereof confllc\$ with any provision of thlt Code, and Is not exprvssly authorlted hervin. The unenforceablllty shall not affect other provisions of the agreement which can be given effect without the void provi11ion. 22 :ol §§ 5501. Tenant obligations; rent • l-l _ _ ..., _ _ _ .... cww1o.--........... -a1 .... ..-,llMI--...,..... - .....- ............ _._ _ohdbo_o1.,.._..,•. ,a1 .. -,,.UO.flfh .........h. • llolftll!l-llOlpo~ollto.timomdplooo01-"lo\l""...,..,IA-iloo1..,.,_ao,_,.,.wr.. y11rm""tmont11or ~. wft"'1 "1CMll'l'&f..t111i11H M,...,•W.a ........... ""99"""'11'10"tftofa lut'i9w ....... • l'l""'*'"'"- ..-....-ri.r........__................... _,,__ ..... "'"""-··--do- tl Ol 004._ l_fal ... • ..-.....y .......... ,,_...,.,.,. l<l~ ............. a1 .......... - - .. """t.lrnne.Alllo dlorll l l _ t _ oo..W;olonol _IDr.,.,.,._. al .... ~, n..1o1t dtuilo- 1111tbO~ .... -i., fn,.C11 ... 111!Md-llr,......, .t ,...._ Tl1t tlft4il.,. MIU. h -.. ~ti M "'1ich hi- .-... i;_,1 • tioc.Md, ftlillll~ ., eilka °'..._,.~ P*4 flM' reota.c.or..,...._,__.. JM\'T'll't .. 9'M ~ llfl<l,Fllllllro10,,..i.....t......,. .., v1fM,ot-•PotlMl""t'*"" "'"",......."""'""cmor•-po111. 111...._. .,. ........ N )'Ofld "94_... .._..~ · - """",.._"'_..,s..,.. • (tllJH'alMlllOrll ~ 1111111" paYMlftib'....t,••...,~ lh•' wtllln t&UV..a•v. IDh ...,_, • fftllipt,_,rw.t,arnwiL 111• 1Mdll!ln::l atuil...,.•pwtod lllfJ ~rs. nwlr.w. • ..-nnl Ill~ Alli l1JIGilt,n for IWIL 23 ID I Other Faes • The code has a num bur of provisions govemlng what fees can or cannot be eharged. As previously mentioned you ean eharge a late fee. See §5501 above. You may also be charged an applleatlon fee. Assurance money Is prohibited, and all other fees are 3

covered by §5311. 24 [gJ §5514 • (d) Wb1rv 1 lllinant la r1qul-.d to PIY a fto to dstannln1 the ton•nt'• crtdlt -rthln&111, 11u1:h f141 It Jll IPPllCatlon t.1. A or landlord may chuge 1n appllotlon fM, not to eir.ceod th• greater either 10 percent of the monthly rent fOf'tl\9 nmt1I unit or $60, ta dablrmlnt I tonant'• credit worthlne111. The lancltord allall, upon nocalpt at .-ny money Plld H •n 1ppllcal.lon fel!, f11mltll a .-.c.elpt to th• tenant for the fl.Ill amount p11kl by the tan11nt, ind 1h111 m1lntlln for 1 period of Ill leaet 2 yee111, compl* 1'$COtd• of all 1ppllutton f&H ch1rg1d and amountll nicelved fot OIQll eucll fte, Whe111 tM landlonl unlllWfull)I dtnllnd• mont than the lllowfblt IPPlltaUon fu, the tenant ahall bo trithlff to damqH equal to do11blt tht 111n1ou.rt Chiirged .,. an appllc-tton fto lly th• landlord. 2s Ici §§ 531 O. "Assurance money" prohibited J • (al In eY"'I 1r-1c11on ~•l'6hl an •pPQ~Ck>n It made by 1 proepecBve t...ant to•-• dwtlllno unit, 111• pnitpadlve landl~ 1ir owner of 1111 clWelHl'lg Ul'lff lih•ll not •llk for, nor 111c.1vt, any "IHUterw:t money" or o~r poymenl Which la Ml •11 •ppliadlon fOOI, M~urlty depoel, pet depoell ur •lmll•r d•po•lt niHrYlng lht ct.wlllftO unit for Ibo pro.-llvt ttnanl ror a time certain. The Pl'QIPKllYt l1ndlOl'd llhall lltll "'1-u- "11 prolPICtiv• -~ aa •,...tot any i:nidlt or vlMrtnM or 1nveet1oa11tin. ...., ,,_,,hon "1• •s>eClfk: coat of euch lnvoatlCjltlcm. Forpurpon• Qf thl• MCtlon, •111uranc1 "'°""'"•hall mean 1ny pa)fftlnt to Ille protpective landlonl by a proepecll~• ten~t. bmpt on ..,p11cadon 1•, a paymtnt 1111111 way ol • sewrllY d-11, pel dtpcKlt or almllor dopo•lt, ffHMng "" dWtlllng ullll forltlo P""ii.ctlv• lt1111nl ror a Ume c.1Ul11 or th• ra.lmb~n11 Qflhe tpeclne 1uma eopendtod by lht landlord fn crtdH or olherln't11Ugalona, 26 in I Assurance Money Continued • lb) Each landlord 111"4111 main, fOt a period af & monttui, the rteordt of Heh application m11de by any protptetlv• t•nant, Upon any ~ompt•lnt Of a violation of thla 1actlon, tht ¢on1umtt Protactlon Unit of the Attomty 0.Ml'll'• office 1hall th••-· lnvettlo.i. of tn• •h11ll lntervlaw tenanw landlord and 1h1H, und• appropriate IHl'Cll warrant, han the right to lnv"tlpto •II r.coni. of Iha landlord peiwlnlng to •PpllCdlOt111 made within the p-Cllng e montha. If auch lnv•ttlgatlon l'9Yeah1 good cauae fQI the Attornty Gamlt'llf• office ta t>.1i.11e tlltrt llU b..n a vlolatlon of lhla a~on . the Attorney Gananol'a ofl'li:e -y lttu. auch caeae and deelat ordm In -ccordanc1 with ff ·2S17 of Title ~9" •rt required to remedy tht 11lolatiorl. i1 [g] §§ 5311 Fees • Except for an optloRf!l service fve for actual services rendered, such as a pool fee or tennis court ftt•, a landlord shall not charge to a tenant any nonrefundable fee as a condition for occupancy of the rental unit. ia [o I §§ 5301. Landlord obligation; rental agreement • (•I A nintll ~ •h•ll nat pni'""tU.9' a llnant: • (1) A11note to Wllvt orfOl'llQO rigllta or -...ii.. underthl• Cod•l • {~) A1.1thlll1~" any ,.,.on to conr.11 ~ont an • ~l•lm alislncl out of It!• nintal _..,,..,.nt; • (~) A11i.11 to tht 1xc:u1paaon or HmllaUan al' •nr Uablllty d th• landlonl arlalng ut\dar law or tc:i lndem~fy ltl1lan<11on1ror11111 llabllily or tt11 - • connactacl llletewllh. • (b) A provl9lon prohlbffecl b~ au-lion (•) Qf lhla ff<:tlon Wlllcll la Included lrl ths ....... a~t 11 uMnfOIHllMt. If I landlonl attempte to enran::a ptt1vialons c:if ~ nirmd aqraHlerll known by th& landlonl tc:i be pn>hlblled by 1ub1ecll011 (a) of tlll• •to;llon tti. tenant may bMg an •tllon hi ra~ov.r an amount equal to 3 monlll nmt, tag.tti.r with coata of eult but e..eludlng .tt""'•Y'' fvw. 29 [Q) §§ 5111. Attorney's fees prohibited • No provi111ion in a rental agreement providing for the recovery of attorney's fees by either party In any suit, action or proceeding arising from the tenancy shall be enforceable. JO I DI §§ 5107. Renewals of raital agreements wlh modifications • (•) If Ille 11.ndlatd lr1tend1 IQ non.w th• nintol agra•menl subject ID emended or molllft1d prvvl9lon1, the ll/ldlold 111111 QI•• tire ltnanf a minimum of &O d•y•' wrill•n n1>llc1 prior lo the Hplrauon of lh6 1"61\tol -rne"' Chai Ult 1111111menl ah11l be renewed ""bJect to •mended or modified pnivllilon•, lnlllucllnll lllll not lln"itecl !ti, amondod provlalona ... lolfng lo Ill• length d '-""or the amount of security dap...it 1>r rant. S1Kh notice ehan 1p«lly Iha modlllOd of amimdltd proy1~-. th• amount of eny 1'6dl or -..rily dopmlt end lhe da•..., which •ny modHl~etl11nt or t1m1n~nm thlll taka lfltct. • (b) After 1'6Celpt of *uth notlc• fn;nn IM lmdlord, uni.a. the •n1nt notlflH Ille lelldk>nl of jho of,. ex1611rl{I telltal .1(11"69Ment a minim..,, t.n-• lntendon lo llrmlMle the days pt'fOf l1>Ult lano.)' of the tenn, the provhllott• of the "'"911ded ar madl!Md ni- .agniemenl .m.11 btt dnmed to ~.., bOln tK:ctpC8d Ind agreed lo by the tenant. and l\e lletm* of the 1 - , .. •mtncMd, .ti.N ,._Ml ·-••lldetrect. 31 [gJ Renewals ~ith modifications • (~) H Ihm ..,.,..., l'ltftc\I the modtf*l 111m11 or provtllon• •" fCK1h In a notice of ritlllWal given 1111d6r 11111 aacllt111. fhen tho 111jec:1ed rwlle• Qf ni11•w•I •hail w ~ori11d1nid an .n1ellv1 t1nnlnalton notic.. ·--by • (d) The C.nn• Qf 1ubMctlomr (•) lh1911gh f~ vf thl• 1eet1on 111a11 not bt -iipuca1111 Where 1111 tenant'• rent Md aecurlty d6~1l.,,. • tun~lc:in ol tht 1enan1'1lncome In a«onllllct With my form or twgUlellona or guldllln .. of Ill• United SUIH Def*'tMnl ol Houaino Ind Urball 1>9vtlapme"' (HUD); In !he nont thlll they ani • functbn of fncome, th• n111ul111one 1nd guldllln11 wllh rag•nl to th• da1onnln111lan •nd fuWrw adjua1mon1e d • 11 ... nre 111n1 end ••cur11)' d•Pl>.it .tl!IR 111>vtm. With nllllnl to• IMitnt.. occupying HUO.aubsldlud unllll, In the ev&nl of any confll~b-•n th• '"""" of this Cod• •nd "1• to.,.,. of M'IV HUD ragulallon or HUD guldolln•, Iha''""" d • HUD regutolion or guldollna 11.holl mn&al, 32 Iti] §§ 5108. Rental agreement; ra.m automatic extension of agreements • (•)Where 1 rental agree"'6nt. ather thH Iii' unit. I• for 1 ot more yeara. and Ill di.ya or upwatd - r e Ille end til Ille tonn eilhet 4

lh1 landlonl clon not DW• nMICi In writing ID fut leNnt of landlC!fd"l ll'lttntlun to lllftlllrMltl ,,,. r•nt.i ao-n• - lho t.nont doe• not g4.., '4S day1' notice to the landlord of llmant'• lnt1ntlcm ID t1rm1nata th& l'<lnt.I ......,ment, the term a11an be n'lantholo.....,nlti, ;and all alh•r lllrmo of th• renllll agrMn'lfnil •hlll ~ontlnH In full 1Qre1 and elfect. • (b) Th• pravtalona cfH S107(a) through(~) ofltlll lltle llhatl canl1'61 If• nallc1 of renewal wtlh m6dWlcall0ns hH b"n Ant. • IC) With regard to a t1111nt na:upylng. l1du111y-11uMldlmd !\au.Ing u.,J~ In th• evert or any COl'tnlcl b-aon 11>9 term• or 11118 Code llnd the t1m11 of any fed1tn1l low, r.guladonl or guld.tlnH, the lmmui al !tie ftderal law, NgUllllf11'd1 ot9uld1Hn11 ohllll IXlntrol. 33 [gj §§ 5514. Security deposit 1 111(1) A landklrd !My nqul"' "11 P11Yment0f llCUl1ty ci.poall. • (2) No ~dlord ....,. ,.quint• 11cu11ty d•pHll In • - • uf 1 month't n1nt Wll- - rental •gnem1nt 11~r1 ytar or more. • (3) No londlord nwoy roqulrw a ..curlty deposit In Hean of 1 monttl'I rent {With the 11tceptlon of f1dlr1ttv-u1lllld l\oualng ragul1tions), for primary rHldentlal i."ancios al und1ftned terma or month IG Month wh1ro lf11 t1n1ncynaa 1a1ted 1 yea; or mare. Aftlllr lh1 e11plra.llon fl 1 y-. the landlord sh•lll lmmodlately return, u a credit ID the 1enan~ ;any amowit In exctee t# 1 manlh's ron~ • (-4) The Hl:Ur1ty dlpOalt llmlte, let forth mb;>ye oh all not mpply to romlahed rent.i unit., • (b) e11cl! HCurlty d•pa•it •hall be pieced bv th• Mlndlord h'I an Merow b•nk llCC:QUnt In • hdtl'llly-lnsuntd banking lnatltutlon with an ofllce th•l eccapta dep°'llt wttnln tilt Sta... Such •ccount ah•ll bt cl11lgnmd •• • Hcurtty depo•"- •c:c:o11nt encl than not ba uaad In the opert.tlon Of 1ny butin9H by the landlord. Tht 11ndlOl'd thllll lll•clou to tha tllnent the loclltlon Of th11 aacurtty depo~ •cicount. Tiit HCurtty deposit prtnc:lpal •hell DI lltld •nd 11dmlnletered for the btneftt w of tM tenant, and th• tenant'• claim 1uc11 monty llNlll be prior to that of •nll Cl'ldltot of the landlord, Including, b11t not Umltad to,• truatee In l>Mllruptc,, even If such money le COftlll'llngltCI. Js !ol Security Deposit continued t (t) The pmpa.. of ltl• HCilr11y depo911 111111 be' • (t) Tu nolmburs• lh• l1ndlonffor actual dan'lag•• l;lllllod 10 the pnimlua by Ille 16nanl whldl ••e<"d nom1111 w.ar and !Mr, ot whl~h cannot ho wrroc:tad l>y painting and ....,. • ..., ci....1n11; •ndlor • (1) To pay the lamllonl IQr •II renlal &Mmnga ~under the 19nlll •11-11~ ineludOig l•I• char1111 and rental dte tot torminlltlo!I or ebMdonment Ofl!M f'en181 . - n t liy th• twnM~ UHi/or pnim_,. -.....bl•••"'°'" 53'"•-•-natl""' • (2) To nilmburM tti• landlord for .,I ln......a In ninov11th1g - nrontln11 the PfWm!ln ceutedby lh• ~,.. t•l"hln«Uon of lhe nintal . , . _ . by the Im-, wll>dl purumnt 1a HU'• of tnla tltll, pl'Ovldiflg that ..tmbwrMment c:aueed by tennln•llOt'I pu .. u...t 1111 ff of lllla lltl• 11\lll not ncood 1 rnc>nlf1'• n1nt. • by th• landlonl. 36 Io I Security Deposit continued • (d) Whe•• ' tenant It rvqutnHI to pmy •fa& ta d•blnnlne tht ttnanf• credit worthlne1a, •ueh fff It an tppllRtlon r.e. A lans1ol'd may C"*lil• •n appllcaUon fw, nat to ••c..d Ult onilllM of ellhar 10 perunt oft"' tMl'IUlly nint for tM nmbll unit or $iO, to Clttlrmine a taunt'• cradlt worthlneH. 'l'lle landlonl llhllll, upon rec:elpt of 'll~ money Paid H an t1ppllot1on fH, fvml•h • recalpt to the tenant for tn1 full amount paid by the btnant, encl •1111 malntlln fol'• period of 11t ltHt 2 y. . ra, complat. racord• of 11ll 11Ppl>c1tlon r.H charged 1111d emounw roctlvld for each such fae, Whlll't tho landlord unlawfully demand• mon tll.111'1 the aftoweble appllcatl11n fff, tft8 tenant eh•ll be antltled ta demagH tQ1,1•I to double tha amount chatg41d H '" 1pplle«tlon '1111 31 i o I §§ 5514. Security deposit cont , .e) If the landlonl II nd - - k> al or ""' portion vi l"4t HCUitty dep08lt. !ht ~ thall n1mlt tlM 11cUftly depOl!t wlttiln 20 daye Of Die 81tpiniti61'1 OI' lenninml;IQn of the nintal agrtlemenl. • (I) Within 20 doors .rter the i.rmlnatlon or trplrall..n "'•riyl'1llrtll 1e1H111111t. the landbrd 911111 pn;>vlde th• l•nant with an l9m1Dd ll•t of dalTlll!IH ID the pNmleaa and lhe MUn'tll•d ""'" qf repair for HCh and 91\an tondar ~yl!Mflt for the d1raninee between Ill• 11cur11Y d•llO•ll lllld euC!h coata"' n1p111 af d•ma~ to th• prwmleee. fallUN lb do 10 •h•ll ~onollMe en aclolowtedgmenl by the tillldlord that no payntMt for d&...,.ga Is~. T•nant's a~ of a payment eubmhtod wtlf1 an h•mlzed Hat"' 11111W11gt1" sluill 1:Qn111tute agreamant on Ill• do~•• -cHled by th• l•ndiorll. unlo1111 the •nont, whtlln 10 d.ra on11e tenant'& rMolpt al 1""'1 tender vt paymen~ ob~ "' wrtUng *'""'amount wlthh,lld Dy tna landlord. • I 38 ID I Security Deposit continued • g) Penalties. -- • (1) Failure to remit the security deposit or the difference behwen the security deposit and the amount set folth In the list of damages within 20 days from the expiration or termination of the rental agreement shall entitle the tenant to double the amount wrongflJly withheld. 39 [g) §§ 5514. Security deposit cont. 2) Failure by a landlord to discloe• the locatlon of the security deposit account within 20 days of a 1 written ntqueat by a tenant or failure by the litncllord to deposit the security deposit in a federally- Insured flnanelal Institution with an office that accepts deposits within the State, shall constitute forfeiture of the security depOSit by the landlord to the tvnant. Fallu1'8 by the landlord to return the full security deposit to the tvnant within 20 days from the effective date of forfeltul'8 shall entitle the tenant to double the amount of the security deposit. 5

40 [Q) Security Deposit continued • hi All co1MM1lcllll0fte and l\Oll.:<i•, lnc;kidi!l'lll the l9lum of any -urlty ~pi:iall unClnlhlt eeell1)n, •h•I b• dlr.cttCI 10 llM ltndlotd .t th •ddrHt - m i d In 1.118 1'6nlal 1111"'""""'11nd lo Ill• tenant et an .mtt..Q tpedMCI In llM 1<1<'1411agromnent0< 1111 IOIWll'dlng addrwe, II provided hi writing by 1h• ttna.- 11 or !>f1ot to lho larmlnallon ot lb• tenlal •giM"""nl Fallu,. bl>' lht 11n11111oprovldo auch 1dd,..1 &hal telltve the i.n~nl of lanCIOfd'e Nepon.. bRlfy tu give noUce her.in and lendlonl'• ll11blllty for doul>lt Illa amount of Ill• Hcurtty depo&it as prov~ her.In, bU1 Ula landlord 1hidl contln11e lobe 11abl1to1.118b!ln11nlfor1111y unu11d portion tll the Hcur1ty depoell; provld<!d, th-t Ill• wnantehall R'llkl I cliolm In wrl11ng 111 lhe landlonl wltllln 1 yHr from th• termination or explr11Uon or the l'ilnt.l "'llro•m~mt. 41 l_g_j §§ 5514. Security deposit cont. • {I} Pllt .S.,....itf, • o (11At..,dlofdmey19qUlrta petdepollt. D.mag1 wltttnmllll unllCllUMdby an animal alloll ftl"ll lit d911u~l8dftolll Ille pal depo•lt, Wharw lht p« d4po1lt la ln•untclent. tu ch d•""'ll'' may be deducted from lh a.curlty d""""'t, A p« dllll08ll 11 IUlljeet lo su~Mr:tiont (bl, (1), (IJ, UJ) lllld (h) dtlllt 11111cilon. • (a) No landlord may r.qlllre •pet def>O•H In inc. .1 of 1 monlh'• l'Bnl reg&tdlftaa of Iha dwlltlon ot 1111 rw11.. IOl'Blm8nt. • (3)A llmlol'CI may tequlrean Mldl~I dopo1lUn1m • bll1111twlth e pot, but ohllll nvtmiul'11ny pet dtpoell fnnl't •ten~nt lf!h• P9I 11 •duly certified tr'ld tr.inod •uPPofl 1nlm1l lor 1 CllMbltd petSOn who Is lll rnldotnt of lht ntnlll unit. • U) H the renbol agreomont 1C1 -clftM, a l.nd161'd may lro<:1"111.., lhe ,,.OJ.Ktty dtpotR comrnenautate wllh the rent, If !h• lnl:f't•I Of the HCur'ity depooft will ·~ceod 10 pen:tnt or lhe monthly rent, p1y1n.nt r;if lh• lncrneed eecurlty depoalt ahall ... pnir11ttd over lhl term Of the l'llrllll agrwemtnt, IMC'lll In ltle CM& OI WIOlllh.fO.monlh .. nan<:y, In which c;aoe payrMlll Of Iha lnGrnse •h~ll be prorllltd over I pet'lod Of <4 month•, 42 f Ul §§ 5511. Rules and regulations; tenant obllgatlons • t•I Th• imant -111 Mllltll In thl ,__with tti. r:onMnt Gt the ten.nt - • obey tll oiillgatlono or re•tr1ctl0rl8, Wllelher denarnln..Wd bf 1tle l1ndDrd 11 ·n.1111," "l'ilgulallana,• "ni~ctlont" or olllMWlee, eonctrmlng tho bfnwm't we, Dee~ and malntan""" of ltt• nint1I unit, 11ppurten1ncet lhiln1to.,d lh• pl9PlflY vf which thl rental ..nit I•• p...,lf; • 111 Such ob!h•Uona and cu11tc1Jon1..,...... th• b•.ab, gf!!y. quit!. pr!WO.t!\!Oylllent ar nlfm, llflCl IQd Or!let Qf Ult t.nlnlm; pfO!DDlt Iha prntrvall<MI of1M l111dk>!!I'! proptdY trom ibul'' end pro- lhe folr distribution pf Hl'Ylctl end raelllll•• en>•ldtd for &)I t1nm1t QID•t•lb': 11\d • (21 Suell obl(Olllone. lr'ld roalrl<:llons •ni bn>ulltit to 1111 -nlkln pf 1111lenanl11 tht fm<1 of the tenanr1 en by into Iha ._..,.nt w • OCA:Upy Illa rental llllft *"" 131 Such 6bll(jlllllon1 and ni•lrfctlon1 a111 niaaonably rellt!!d lo lh• purpi:in fVf which iley are promulgated; •nd • C41 liilucll obll1t11tlon• Arid nalrictlona apply to 111 mnanw 'If Vl9 prop•rtr In • llllr mann•r; 1111d 43 [_n [ §§ 5511. Rules and regulations; tenant obligations cont •. • (I} Such ob4ivilllon1 anCI rMhlcttone ate ilulll<:lently asplld In ltlt pl'Cltl~ltlon, dlredl<>O'I "' llmitaflon af tho r..,.nl'• con'*<cl to ltlrly lnfonn wnant of wh1l l4ln1nt mu11 or muet not doto camply; and • (81 Such 6bll91tl6H or rt•Wfdtvn1, If not made knawn lblhe b!ll'llr'IUt th1 wmrmrncement of tAnancy, ere b~ht lotli• -nrion of the t.mant - 11 uld oblfil«"- WOt1< a lllbetlntlal it1IKlllG11tions af tha i....1111rt11111nt they heva b..., conHnl.d ID 1., Wmlnll b~ t1nan1. • (b) All lenanb 11nll Clth•r 1111- of thl prtml- Wltl\ lhil Ct>n-nt of \ltnant -'1111 eon duct lhemHlve& In ii nmn""r that d - not .......,• ..,.,ably lrrtiorf•111 with lhl p""81ul "'IOYmtnl of the alher llMflW, 44 1o I Practice pointers • 7. Condltkm otthe rental unit. • A. Tenant complalnt1. All complaints must be In writing and must be deliv•red by one of ttie re~gnlzed methods of delivery of notices. Key conslderatiomi aru do the complaints have to dO with esHntlal services, conditions of the unit, or loss from fire or other loss. Thu following sections sets fortti most of the landlord obligations concerning the condition of the property, Fanure to comply with any of these can result In a complaint from tenant. 45 Iu I §§ 5305. Landlord obllgatlons relating to the rental unit • t•I Th• 1Mdl9r'd •h•N, ot oft linw• during th. hln•na~: • (1) OOMply wflh. •II Wlleolt ,....km, •t• llf •nv or toa•I at.tut., CJOdlt, rwvur•lan or •nlllt•ncit tfttMina \h• nwknnanc•, 11onstn.1auon, uu or "l'P"I'""~""' Ult J'ln1411unit1rtd 1114 lll'Ol*t1 of which it i• •port; • (2) Pfo'v1d• 11 ,...,_,unit""'~ •h•tl nvi •ndanl'lr the Mimi,, wwnarw or urety or tn•t11nen1a erae~.,.,._.,.. t.r'ICI wtiim i• fitfswtlw pWrpoH forwhlah It .. e11pn11I~ nnted: • Cl, KMp fn 1 elun lftd Hnllllry Mlllillftle" ._p ~O'"MOn *'""of the ltvffdmg1, grvunds, r1allttlH and 1ppurt1Nne:. . lt\ereti& whli:f't •tt r'l'Mlinlldd by thtr landlord; • (4) MK1 d ,..,_In •nd 1rnng11n1nt• nea1Uaty to put '"d ll:Mp tM ~I ..m(1 IU'ld "1• •~•wrtlnanH• thmrwto fn a• ooad • aondHlon H they '#llN, or G\llht b~ ~.w Dr mqmment tD ....,,. bun, at th• GOmrMneemMI DI IM t•M1t11:y; 111d • ($) "'•lntlln 11i 11tetnc•I, p1.nn1o1.,. ond ait-1..11111.. •uppli.G bV- landlanl In ,.ac1 -riling anlor, 46 [QI §§ 5305. Landlord obllgatlons relating to the rental unit cont .. • lb) II Ull rental aoreement IO 9P1Cltle&, the lar'ldlotd ah&ll! (II Ptuvkl• Mid mtlnt.ln ~ ntCttptadH and canvenlrmcm for lh• nimov•I ,_ ,..hn, nol>bl•h •nd gMtN!ge •nd Mnlllll8 for Ill• rrequ111l 1'6rll6Yal 1111 audl waata: and • (ll Supply or ~·us• b btr ""!'Plied, wat.ar, hot wa..t, heal and eledriclly lo lhtr nrnbrl unit. • tr;} n,. t.ndkJnS and lenant may "9,... by• -~· wt111r1Q, aapatel6 fr'Olll tne rilltal agre.......nt, that lh•tenant la ID pmfarm .....,iflod rwpal"', malnlanam:a - · · .it.!iriltlona Ot r8tll0dlllitl(I, but Ollly If! • (1) 111• pi1rtl1:~kr w1;1!1< ID ba pmfo......t by th• bonont I• fot Iha primary b<imalll of Ill• -1•1 urllt: Mid 0 (2) n,. -ri. I• nat naetrasary to bring a n<111Car'llplyh\9' 1'111\181 ...111nto campllll'lc» Wllh a buldlnQ Of hau.lng - · onllnance Of Ille 6

~k•; and 47 1DI Landlord obligations • (:S) Ad&qu•te con•lde,.tlon, •pmrt from •ny provt.lon ot tn• rtntal 1.gnK1111&nt, or a recluctton In th• r&nt le Hchanged fol' th• lanent'11 pmml••· In no n•nt may the landlord t"'llt llny •Ol'Mm•nt undar thle aull4•etlol'I as ;ii condition to any pmvtelon of rtntal ;iiglffm&nt&; •nd • (4) Tht ~ent of tha part!" I• enteNd ll'lto In good faith •nd la not for the J)Ul'pOH of nadlng •n obflgMton Of th• .. ndlonl. • (d) Evldanc11 or cOll\Pll•ne• with th• appllcebla bulldlng 1u1d nouahig coda11 •haR be prim• faclt tVldtnc• that the landlord hH complled with thl• chapter or wlCll 111ny other enapter of Part DI of thla tld•. 46 [g ] §§ 5308. Essential services; landlord obligationand tenant remedies -'·Mat. • {•I If 1116 landlonl •ubs1antlillly fillt• to provtlle llot w•r or •l<tctllclly ID • t•n•nt. or rana to n.nedy any ~o;indllk>n wnum mat*'1ally depllvn a tenant II#• Hbwtantlal pan Of the llenflflt Of Iii• t.nanl'• IM!ll•ln In Ylolallon ot IM renlal -11141nl; or tn vl<llatian af a pruvt1Jo;in vf thl1 COG•i or In ~lolaUan tJf an -•~•l>l<t hou.11111 c - and auch fan .... 1:ontinuu fw 4e ho;iuni ormore, after Iha....,...,.fi•- th• landlo;inl aelu11 or written notice ot th• fallura, 1h• i.nanl may: • {11 Upon wrttt.n l'IClll<:• of th• oonllnuatlon Of the problem ta Ille 14ondlonl, lmmedlllely ltmllnata Iha n11'QI agr.•m•nl; or • C21 UPOn writtwi notice lo Ille landlm'd, knp tw..4hlnl$ l19r di..,, rwnt accruing during any P•r1od wt..n hot water, Ilea!, wet.or, •t.~dly or eqlllvalant all1111ltuta houtlngl• ne>11uppllecl. The landlord may avoid lhis ll~ty l>y • "1ow1ng « lnlpOaalbllly of !Mffcwmanc.. 49 !ol Essential services • (b) If the tenant h;iis given the notice required under subsection (a) CJf this section and remains in the rental unit and the landlord still falls to provide water, hot water, heat and electricity to the rental unit as specified In the applicable city or co1S1ty housing code In violation of the rental agreement, the tenant may: • (1) UPoft written notice to the landlord, lmm111dlately tennlnate Ifie n1ntal agnttlment; or so l_gj §§ 5308. Essential services; landlord obligationand tenant remedes cont... • 121 UPon notice IO Iha landlard, P""'""' ...,1valent IU-luta muelnQ Jot H '°"'II aa htNll. w-r, hol wal« Of •ltctl1Clty lo nol euppllad. during which tlm. the nml ahell 1babll end l"6 lat1dlonf shall b9 liable for 1ny addlllollll eicpHM lncurrad by th• wn1nt. 1111 to 61'16 llalf tlf lhll anmunt of abot.d Nnl. '1'1118 addHklnll a:apan .. •holl nat be ~h-•bl1 IQ the landlofd If landlord la oble to •Mw .,.oeelbillty tJf peffonnan~e; or 1 CSJ Upon Mittan ri~ lb Iha lllOdlanl, t.nllOI may Wlthllokl two4111rdll pat dl11111 nrnt ~1;rvlng dunng eny perk>d When hot water, heat. water M equlv1lent sulatltuts hou.in11 I• nolaupplled. • (cJ Rent 'WilllhOkllng daiJS nt:>t •i:t a 111 bar to 1111 eubaequent reccwmy tJf d&~1 by 1 tenllfll If tho• damage• ••~eod thoJ •mwnt wtllllleld. s1 [gj Rent withholding provisions • (d) Wll&fll •Ian- R•• . . •do;in fqr •lllllmlrY potlHUloft, clalmlng th.it. ""111111 hu ~Hy Wlthheld Niii or dodur;t•dlllQflly ftom rent undat' Ill,. aec:tlon llOd in. cCIUflto fll'ldS. Ille -ord thlll 116•nlhl-l11> ~ from Ille tenanl llitllM' po•. .olo;in qf !ti. pr.,,..aae Mari 81'110unl uf mo;inoy _ . t todltl 1111C1Unt wnlllflfuly wlhheld C"d411Tltign") or, If 1111 court- di. tenarit a;1Jd In bad r11111, Ill Al'l\ilUnt af 1NH19Y ~ual todoubi. IM ~t ~lywlih~"4d rdollbla ca.naoae;. In - evant the ~DYi'! llWmia dama1fa& Of double d - lllnd c:ourt ;oeta exctudlng a-.i..,..• ._., th1n lh• court 1hall ln1111 1111 Otdet' raq111rin9 1udl darnlg11 Ot double .ta.,.._ !Cl IM pilld by Iha tenant to Ille latldlOrd within 10 d4l)ll fnlm Iha clllle of Ille courfi Judg""nt. If 1udl damag• are 1'1<11 fH!ld In ·~o;an:l!mc:• wlCh 1h1 oollfl'1 order, the jtldgnwint for <liumlllff Clf doubl• damagee, 161fatl1111' with ~ol.llt co;iew, •hall become • judgm•nt fQf" tlM .nount wlthhekl, lfUI eumllW'y po11nMlon, wtf1outfurlh•r nouc:e to Ille lfll'lant, 52 fn·I §§ 5309. Fire and casualty damage; landlord obligation and tenant remedies • (•)If the ront•I unh qr 1ny other property or &pp...16n1n(;e1 '""""'lllY to llM •nJoyrnenl the1'60f aro danwged Df deetroy9<1 l>V n .. .,,. CHu•lly to an edant that anJaym9nl ~f lll9rental ul'ltl It •utns..,tlaffy hnpalnul, •nd oui;ll llr. qr other catualty l>GGura wlth<K£ !'lull on Ille part of the tanant, ar a m1mb11Jof 1h1 tenlnl'• famlly, or enotlltf p6raon an hpramt111< wlth tile t1111nftCM*l!lnl, lhe illlnan1 m;i.y: • (1J lmm1<11a111y quH the premlaeeand prorl'lp4ly ncr!lfy lfM IMcllunl. In w11ttng, af lh1 t111ant'1 el-n ID quit within 1 wHk liter v1caung, HI Whlcll c..• Iha ,..nlal lill"'""'"" "hall twmln•I• ••or th• dll• of'Yactllng. If Ill• tmnant f•ll•m na1lfy Ch• i.ndtord Of tlM l•nanr1 •IKIJOtl IO qull. lh6 ttnonl ohail bl liable lot rant ~cNt111110 UN dllt or the landlord'• ac:tuol knawlodgt9 at Iha 11nanu vacllllno Ille Ntltll ullll tit lrllpG*sbility af f\#ther ocevp-v1or s3 IQ.1 Fire, water and other issues • (21 If continued oecup.11ney It llWful, v•catt a"¥ put of the premlae• rendered unuaable by fl,. or en11alty, In whf(h CM• the ternmt"• li•blllty for rent 11h•ll ba reduced In propoltlan to tlle dlmlnUUon or th• t.IJlt rontill nlua of the rvntal un~ . • (b) If the nrntal agTVament la terminated, the landlord •hall timely mum •ny Heurttv d1po11t, pet Otpotlt •nd p111-pmld TVnt. aacept that to which the landlord la entllled ta retain pur111.1nt to lhi. C«!t. Aecou11t1ng tor tent In tilt n11ont of tarmlnatlon or •pportlonmomt shall ba made ea of Iha ~of the fire or ellt\I~. S4 IO I §§ 5307. Tenant's remedies relating to the nmtal unit; repair and deduction fTOm rent • (e) If Ill• randlOt'd of a rental unit fella to f&palr, maltltaln flt keep In e aenltaty eondltlori tile leated ~mlaaa ot p6'font1 111 My tilhet """'ner rilqUirad by atatutt, ctld6 tit -1'111109, ot M tgtffd bl! In the a rental 8Qt't111'116111: Md, If a1'16t being notflild In wr1Ung by th. 191'1ont to do eo, tile landl6td! • C11 Falls ID nomoidy audo foffLS'6 within ;JO dip fftll'fl lh6-.lpltlf-110tiea! ot 7

• (~) Fall•wlnllf«I• r.uonable corredlvit l'llllMIUA'I wMff •pproprllltJ!, lncllldll'lg, but not Hmlted to, II•• allllllnlng of an ••tmill• 111 th• p~•pedlv• ~~i. 111 lhe correcllol'I. wllllln 10 dirp fn>m the ,_i.,t ol 111• l\Cllet: • Th•11 th• t1n1nt may lmm~•~y door h••• d,on• 111• nKMl91Y watc In a in"'-•lon•I m1111ner. Allltr the work I• d<;l11t, lhv te1111nt m•y d•duet 1rom the Aini I reuonabll oum, not exc11dlng $200, or on6•1\1.- Qf 1 month'a r.nt. Whlchav.w i9 lo•, for th• ""pendltuA1e by •Ubmltllll!I to th• .-!Ord caples of lhOff rvnfpta cov•rlng at leaal 1i.. sum daductecl. 55 [OJ Tenant Remedies • bl In no event may a tanant repair or cau.. •nythlng ID be ntpalntd •t th• Mlndfonl'• expenae wttan ~ c:onll!tion complalnltd ofw111 cauaed by Che want of duv carv by Iha t1mant, • M'IMbtr ofth11 tenant'• famlly oranllthtr p.,..on on the prvmlm&a with the 111n...t'1 conHnL • (cl A tenant who It otfttf'MH d9'1nqullllt In th• payment of r.nt may not take advam.ge of~ rtl'Mdln provided In thla aacllon. • (d) The titnant It llilblll for any dam•gll' to Ptl'llOnl or Pl'Ol*tr wharv auch damligt wu ~uHCI by th• tenant or by 11<>meone authorized by the wnant In making uld rapalna. sG lg_j §5302 Tenant Remedy • e) The tenant may not terminate the rental agreement for a condition caused by the want of due care by the tenant, a member of tenant's famlly or any other person on the premises with the tenant's consent. If a tenant terminates wrongfully, the tenant shall remain obligated under the rental agreement 57 [l:j_J § 5505. Ten ...t's obligation relating todefective conditions • (•I Any ~~ ~ondltf<H'I Of the pnimhiaa which come• to ttlt ..nant'11 attention, and wh~ ui. Mnalll h• rall80n to belltvt 11 tn• duty Of the landlord or of anoth•r ttn.ant to rtpalr, 1hal be f'IPOrted In wlftln9 by tll4I tvnant to the 18ndlord u anon H It practfcablO. The tenant ahal be '"POn•lblt ror any P•blllty or Injury ra•ultlno to tilt l1ndlord .,. a niault of tilt wnant·a hHura to ti~ Nport •uch cona1aon. • !bl A tenant on whom a compl1lnt In •]ectmtnt or lln adlon again•! th• pramlst1 II ..,..,.,d ah1U lnmedlat.aly nl)lltj Ult landlord In wrttlng. • C) Th• ptavlalc)n• of ttllt Hdlon ahall not apply whitl'll Ult ..n<nonl hH actual notice of the defeGtlve condition 58 fQl §5514... • •) 1'M purpo.. Of lllt -•v MitMll •h•ll ba: - C1) T& mm......t 1114 ll"41IOl'CI for li¢1ual d•llWGH aa""od to the praml•ff -y 1114 ltllllnl wftfoh o•caod na"""l waar and *Nr, or Wlllch cannol be coma•d by p&lnUnt •nd ontlMI,-, cl•tninat 1n4lor - (1) To pay tho lal\dklnl kit • • - I • ..,.._ duo undo<..., rant.I •er-nan!. lfti:l~dlilCI ltlw d.e<v.. llnd ,...,,., du•,.,.. ,,._,.w,. lt.....,..fion ~ .WndonrMnt ot HMI rwntll •grMmeftt Illy t.t Mft&f'jli ~l'Kllor - (3) To ..lmbur.. Iha 111111110111ror111 l'IHOM~ffl*"fl*"- ln•urnd In '""""'Una 1na rtl'lnlk\O the p..mi ... OOUHd by"" P"IMIUl'l t•l'llllnaliOrl af th• - I •l'"MtnOy the 1"'1ont•, ""lah lneludAa l•nnln•~ft Plll't~ lo~ 5314 al lhl1 lllla, p111vtdl119 tlull rtlMbu,..ommt 01uaod by "'nnlnllilal> pUAUlnt lo i HU ef ~ 1'419 M.ol~ - e .... d, mon9\'I nnl. sg iul For abandonment: §5507 ... - - • (d) II doe tan~nl wronglllny quill tilt l"t!lrllalunll and u"'quly<Kally lndlCllM b)' wOrdti or de..i. Iii• '9n•nr1 Intention not lo rlioume lenoncy, such ·~tkln bv me ten1nt •llatt entillelh• lendlonl ta PfO;Hcl • epec1n6CI elaawhero In "''- ch;ipter and Ille ta1111n1 "'•II bti ~able fl>f lht 1-• ot the followln9 lot auch •bandaomlnt; • (1) Th• •nllr. r.nt-lllX'lllitNmalnderDflh• mrm and t1<P9nM1 for actual dam-• cous91lb~ 111' tenant (othitrthlrl nonnalwmr and toarl which 819 lncurHd In prepll1"1) the rental unit 1011111w tenant: 6f • (2J All renl l .CCIUed clllrll\g the peliod r t - b l y MCel81iJY 10 - 1 lh• pnnnlaet • « fllir 19Rlall plUI the dlforenca ~ 8'1i:h l«lt rental ancl ttte nnt agr'6ed lo In Iha plior rontal aJllff!MRti plue tllpiMltt• lncurrod lD .....,,nt; npalr d•llllO• ~au•ed by lh• 111...n1 (Myond nonnal wear 1nd teafl plua 1 n1aonable commlaelon, II MCul'rlid by lh• landlord for Ille r4H'tlnUng Of thtt premlllw. In 1ny •vent. the 11r1dorcl h1n •dirty to mH1111111 da!MgM Go lrll § 5513. Landlord remedes relating to breach ofrules and covenants • (•)If Ilia tlllnanl brea<:11in1ny Nie etcoven1nt wlllcfl I• matori• to the ...,,.. ~!l'nllllllt, the lllll<llotd alulll nalfy1htt taruilltl;I\' 1uch broach In writing, "'1d -'11M .iiow •I IHll 1 deye aftet euth nolloe far ..-dy .,.. corncllon of thit btllllch. Thia HGtion sh•ll n<ll IPPIY to IMt! payment of rent whl~'1 ho cov.recl undtr§ U02 of Ihle UUIJ. • (1) Such nou.:11 shall sub.-.nll'llty IPtC:llv fl• rule dlglllly lll'lllChed and 111dvlse lh• t.n.,t lh.t, Hthe vtolaton cont- - da", Ill• hmdlord may tennln•l• lh• renl.,agr- l l t &lld bring en actlo<1 fon111mmary po!IMMIOll. SUCh 11alice •h•l ii le 111. .n ,,..,.....,t to tNs sa:tlon, and N !ht ttn1nt oommlte a 1ub111111Ually alrl'lllar breach wlllilr1 1 pu, tht IMdlonl may Ill~ upon •o 7 mta lhal euch nottc• 1111 (ll'tluRd• i:ir Initiating en acdon for aumm•ry pQUeWlllon. 61 fOl • The ltsl.l4!1nc:e of a notice .,ursuant to this section don not Ht.ahllsh that the lnlthll bre<1c:h of the rental agreement actually occurred for puiposes of this section. • (2) If U-. wnant'g breach can be remedied by the landlord, as by cleaning, repairing, replacing a damaged item or the like, the landlord may so remedy ttte tananl's breach and bill tile ~oant for the actual and reasonabl11 cD11t& of such remedy. Such bllllng shall be due and payable as additional rent, Immediately 1.1pon receipt. &2 Jo ! § 5513. Landlord remedies relating to breach of rules and covenants cont... 8

• l:J) ir Cl'I• t•m1nt'• bnt11ch of a rule or QOYtn•nt ar•o conatltute• • nwt11r1a1 b,.aeh Of an obllgatlon Imposed upon ttnantt l>Y • munl"Plll' county or •Ute code, orc11111nc• ot at.lute, the landlord m•y t•rmlmda th• rental agreement fnel bl'lng an fctlon f()f' summary poHeHlon. • (bl Whan a bra•ch by I ttnant cauHt or thra.lten• to c•llH lrrtpatabla hann to any pe,.on or ptoparty, ortha tenant la convlctad of a cla" A, ml1111m. .nor or felony duitng tht ttrm Of tht tan11ncy which cau•td or tlll'Httl19d to cause lmipanibl.t h•nn to any 1*'900 or property, tht l•ndlorcl may, without notice, remedy "" lll'HCh and bnl the tenant•• provldtd In sub:liactlon (a) of tflla aeQtlon; lmmtdlal81y tarmlnaiB Iha ftlRWI '9rHmant upon notice to the tenant •nel lbl'lrlll an action for aumm.,y po11tulor1; or do both. 63 igj PLEASE NOTE ..•. t THIS 1$ AN EXCEPTION.ALLY IMPORTANT PAAT OF THE CODE, THIS IS THE ONL.Y SECTION WHERE YOU 00 NOT NEED TO GIVE THE TENANT At4 OPPORTUNITY TO CURE. • THERE DOES NOT NSED TO BE AN ARREST (Al.THOUGH THAT WIL.L. ALWA VS HEl.P) YOV SIMPL.Y HAVE TO PROVE THE CONDUCT Oft FAIL.URE TO ACT CAUSED OR THEA.~NED TO CAUSE THI! HAl'CM. • REMEMBER TO LOOK FOR O'niEI\ CODE VIOLATIONS LIKE MOUSING CODE&, OR L.OCAL ORDINANCES. 64 l_g I YOUR CHOICES: • C) Upon notice to tenant, the landlord may bring an action or proceeding for waste or for breach of contract tor damagvs suffered by the tenant's willful or negligent failure to comply with tenant's responsl blllties under the preceding section. The Ian dlord may request a forthwith summons. 651I5] 9. Terminating a RentalAgreement GENERAL RULES AND EXCEPTIONS • Ti:i twmlnatie a .,.nbll agrHmant wrlttan notice If rtqUINd by both par!IH. If the l•ndlord lllt*nd• to nat ranaw or tiermlMte It the Hplration than the l•ndlord must gl'll* the tenant writtan notice, 10 day• h'l lldvanca of the expll'Mli:in of Ula yulty contract. If the l'ltnral •grttrnent r. monthly, than tha landlord mutt gin the tan•nt 60 d•y• notlee In wntlng, and that notice •tll'UI to run on th• fll'lt day af the fullowtng mont.,, • If lhe ll!nant lnt.nels to termlnllbl, tha aame g•nt111I rui. applltt. Tha tenant muat give tllt '-ndlol'd SO dilya written ncitl~e. A tenant may alao give the landlord a ttrmln•tlon nOtlc• at laaat "& day• prior to tl'I• elttetlva data on a renewal Wlll'I modtncaU<>n•. 66 IDI CHANGES TO CODE SINCE OUR LAST SEMINARlllllll • There have been significant changes to the section which allows a tenant to terminate w!th 30 days notice. 61 ID I § 5314. Tenant's right to early termination .. • "' ElllGlpt H It oui.rwilla provided In thl• P•rt. WMMVtl' tltllar party tn • l'llllWI e91"m.nt 1t9111fully &lacta to tannlnete, th• dutiM of aach party under tht rtfttal agraamant ahall caaaa and aH PJrtlH •hall thanlupon dlacllarge •nll rttnalnlrlCJ oblltaUon• H aoon H Is praotkalllt. • (bl Upon :ID ctara'Mittan notice, which 304'y Ptl10d •haH b•gln on tha 1atday of the month followlng th• day of ac:tuat noti<:•, tha C.n11ncr may ba htnnlnated: - 11 I By th• lenalll, "Wtl"1fter" c:hanga lo locaUon oftha la...mt's amplvyRMnt with the tenant'& P"**""I ompbyvr r.qulr.1 a alwlnge in the locatlari <>f !IN t4mant'a ruldtMt in t&Gn• of 30 mllu; 68 fg] EARLV TENANT TERMINATION - (2) By the tenant, whenever the HrlOUI Illness of the tenant or the death or serious illneSlll of a m•mber afthe tenanrs Immediate family, residing thti!rein, requires a ehange In the location of the tenanra rvaldence on a permanent basis: - (3) By the tenant, when thtl tenant Is ~ee•pted for admission to a unlor citizens' housing facility, Including subsidized public or private housing, or a group or coope...tlve IMng faclllty or 11ttirt1ment home; 69 IQ) § 5314, Tenant's right to early termination cont .. - 141 8y the t•nanl. W111n the tenant le 1c:c4'118d fOr adml.slan int.> • ..n1al unit .ub11dlz9d by a govemmen111 entity DI' by"' priwl• MRl>f'Ont COIJIOr•llon, lncludlnG 11ul!eldlncl private 0r public hou•lng; - 1$) Qy Ill• tenant Wl'lo, 111« Ille •~•cutlon of aui:h rent.I •gnntmmnt, •nhlrs "1<11 mlll1411'Y IHWVIC41 of 11'1• Unil&d Stale& on •ell.. duty; - llllu tt!l,\nt who 111111 vlgt!m ot dDml•Ua abytt. MIWll Oft!ftttL l!!lld!!o. ou Ion l!!t who by ob!aln•d or h anklnq !JUI( 1rom domt•tk; vtot1nc1 or ll>MH nom '"Y cwr:t Otllr.t aotncv. tit dttMMf.IG violence praa~m or Hryk:tt DC • fr! By the aurvMng •JIOllM or penillllll NpNtenlttl'H Of the HI.lie Of Iha ltinilln~ upon the .i.o.lb d the t-nt 10 !QI More on Early Terminations • Paragraph (&) Is the paragraph that wlll be new to many of you. This section was 9

changed and now allows a new category of individuals to terminate their rental agreement early. •To understand this Hction you must understand that definitions that govern this section. They not only denne the words they al•o Impose duties upon parties by the language used. 71 IP I § 5141. Definitions • '1110 fallowing wotdli, i..m& •nd phn•H•, 'When uallll In 11\1• Part, 1h.otl ....,, lhtm.. nlnga UCl'INd to Uti11'n In It.I• •<Ktlon, •~~1111 ~"' 1119 contaltl c!Mrfy lndk•C.• • cmr.,...,1 meaning! .... • (B) ·~c ebuoe" llhall ~n •nY aet ar llYHl aplnilt • vidm Df dQmQlk ll>uH or v101enco t11at ellhor "°"d'"''' • crltM under Dal1watt law or eny •ct or th,.,, ~•I '10fl.UlutM tlomelltlc vlolMH:• or da,...IJll~ lbuH u d1nnea 111yw11e.-. In 11• Dalowtr<1 Clldt. Pomt•llG O!!MtO Ul'I i.. vertnod by an oftld1t documtOI· tllfb H •court order. or by 111H1blt Jh!IJI pW r>tof-lo111l. lnch1slnq 1 law tntorumtntamllty or cffht•• 1 domn!lc y!o1tnc1 or dp!lltt!le lbul6 aorrlc• pryvtdw ar h11!th CAflt jl!O\'ld&r. 11 le Iha '*"'-!lie vloltnet or ob1411 Y'qilm'• r11•p>nolblJ!!y to l!!!?yldt !ht 11U1b!a U•lt'!!6'11 ftOm the ....t.blt !bin! party, n l.g J How it is defined • (26) The termg "gexual offens11s" and "sblklng" ghall here have the same me;tnlngs as in Title 11. StlU!al offenses and sbllklng can bt yerlfled by an official docum.ent. wch as a court order. or by a reliable third partv profeislonal. Including a law enrorcompnt aaency or officer. a sexual auault sen1lce proylder. Of health ca.re provider. It It th& sexual assault or sfalklng vtctlm's resoonslbilil)' to provide the reliable statement from the reHabl11 third o.arty. 73 fEi] Protection for domestic abuse • We just discussed •cc eptable reasons for early tennination, now we will discuss a setlet of new rights created by the code. •New affirmative rights for certain tenants. • The ne>tt section oft he code creates new right for tenants that will prevent you as a landlord from taking certain actions. • You must be aware of the limitations or you could tisk significant penalties. 741 U I § 5318. Protection for victims of domestic abute, sexual offenHs and/or stalking • (al A 11ncllord ~ not pu.. ue any •ctlon for 1ummaty poaHHlon, d11111and 1ny lncru .. In rant, dacreaH •ny Htvlcn, or atharwl1& cauee any 11tn1nt lo quit a rental unit where Hid ttnant It a victim of domalltlc ab••· H~ual vffilnHa, or stalking, and wher. uto ttn1nt hal obtained or hae aought ntlttance ror domNtic al>uae, •e•u•• ott.n1H, ot stalking fl-om •ny court. potlc., medical emergency, do""91k: vlolenco, DI' Hxual offllnue pt0gram OI' eorvtca. • (bl If Ult "911.int prova1 that the landlald lnttltuttd any Of the action• prohibited by 1ub1.ctlon (•) ofthl• aectlan, above, within 90 dayt1 of any Incident In which tM t.nant wu • victim of domelde lbUH, eoxual olfa1141" incl/or 1talklng, It a hall be a rebut t.b.. prt•umptlon that aald action Is In violation OI' tubteellon (•)of thla •~on, lllOft, • fe) A landlord mey rebut the p""umptlon that Iha prohibited action It In Ylotatlon Of aub11actlon (a) of thlt H~on, above, If: - (1) The !f.lldlorCI It tHkll'J9 to rvcover po11•. .tlon of tM ,..llbl unit on th• t>ni. of •n •PPJOP!iate notice to tennlnate ~II wn lllv-.i to th9 tenant prior to the lneldtnt of domHtlc abuea, aexu.I off•na••, or ttillklng; ~ (2) The lmdlord tHkl In 9ood fillth to 1"Bcov11r "'"'"'Ion of tll• rtntal unit for lmmedlM9 UH H th• 1at1dlOnl'11 own rHldene11: - (3) The landlord seek& in good faith to recover po88ession of the rental unit for the purpose of substantially eltering, remodeling or demolishing the premises; - (4) The landlord seeks in good faith to recover possession of ttu,, rental unit for the purpose of immediately terminating, for at least 6 months, use of the premises as a rental unit; § 6316. Protection for victims of domestic abuse, Hxual offenses and/or stalking cont. • (S) 'I'll• ._ll>nl he• In gDCld felt!! contracted llC> Ml Ille preperty and Ille contrutet Nie cont.iM a reptMentlllon f~ thil pun:huor connrmtng hla or h., lnlent to UH Ul• prcperty In con111ttncy with paragraplle (!t.13) ar (4) 6f lhlil 1ub1acllon; _ fB) Th6 landl6td 111a IMM:cima llabl• ,.,, a eubeunu11111cruH In property taxaa or a 1ut1alailflal 111ctaH• ~ other rl\lllnt6nmneo er "P91'atlng cciate. 1nd auell !ISllllly DCCUrred not I•• 111111 4 momrie prior to Ille denllnd for Ille Inc re- Ill rent. and Iha In-• M taltt dOH Ml. tlll(Cllld Ille pnM'Ma poltlOI\ Of lhe Mt inereUl In M•I CM' COii: _ (7) 'Tl\I ._,d!Ol'd hH completed a aublllittlill ~apllal lmptciritlleitt Of Illa renlal unH or Iha pr0porty llf which ii I• • p•rt, nat "'•• 10

th•n •month a prior lo Ille dl!lm.,d J;ir lnc .. ned Nnl, •nd •Uch lnl:nlll•• In ..nt doH nol excead Illa 11111101,1m which 11111y be d•med for r•dal'lll lncame Im< pyrpo1.s .,. a atralght~lno doptKtallon Qf lh• Improvement, pro.ralDd •mi;in11 lll1 rvntal unite benefttled by Ille lmptovi!lm"'1t; 78 [Ei I New limitations on tenant relations - (BJ Tllo landlord """ •1tllbU1h, by compeMlll evldt!in~, th11t th1 Nnt now d111111ndecl af Illa tanant ..,., not 111~ lhe rent cnerged othe1lltnant•af1lmll•r rental unlk In Iha Hr'n• oompl.,;; - (II The landlord o;an •1lllllU1n, DY competent evld11n~•. thmt th• dQm..tlc abuae, eeaual ••..,ult •ndlor 1i.lklng conelltulbe a vlabla and substmntlal 11.ii of .enoue pnyalcilll Injury ID• tmrwnl who currently realdae in anathar unit ot the ..me multl-vnll bUlldlng H Iha dDmll""k; vlol9nC9, MJlUal IBHUll 01 etalking vlc\lm: or - (10J Th• l•ndlord, llfter IMlng ,,1van nollca of lhtl .....,n\'1 vlcdmtzallon perf 6141(1J 01(28) of tlil• 1tt11, d11conllnuea thoal!I action• prohlbli.;l by 11iba1d1on (eJ of thla aactlon, •bav1. 79 J LJ I Your strongest defense •(d) A tenant who is otherwise delinquent in the payment of rent may not take advantage of the protection provided in this section. so IPI Trouble areas I want to shift to specific areas of concern and then answer some more questions from the audience. There are two specific areas I want to address: Your form SO's and Court of Common Pleas appeals. ! s1 DJ Recent updates you should be aware of BEFORE you go to Court s2 lc:Jl Court of Common Pleas Appeals • Du& lo ~ sl!ll'ies Of ,.i::4111t decisions In tile Court or Common Pi4;1$, you mU31 be carerul Whal you ask fer wh1;111 you 8PP8EI" for 111al. 11

This certificate certifies that Roy Sudler. Jr. has participated in The Tenant Landlord Code Review on July 24, 2012 at PolyTech Adult Education Center in Woodside, DE with instructor Michael Morton, P.A. ~ I Training sponsored by DE NAHRO Pam Ferguson, DE NAHRO President

r• In House Ministrf ., t t For Jesus Christ No Limils. No Boundaries, Nothing But Increase ~ORDER OF SERVICE ~~= =.!ci w~ij;:::::::J~:=· ..t Sund•y Evening Dellveranoe .....8:00PM Th.,,., - Nigh~ Sludy..• . 7:30PM Frldey Joy Nigh! ,. . ..... 7:00PM Focn:ter & P...,, E.... OSCAt TucMr ~Dr. Bonnie 11ig1111Mo &Pl'~l•TtwuTtdlet -~,._.- 302-430-3300 'j .. •

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COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on June 27, 2017 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson (arrived at 6:07 p.m.), Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Polce (departed at 6:42 p.m. and returned at 6:44 p.m.), Mr. Hare, and Mr. Lindell. Mayor Christiansen was also present (arrived at 6:11 p.m., departed at 6:47 p.m. and returned at 6:50 p.m.). Civilian members present for their Committee meetings were Mr. Garfinkel and Mr. Shelton (Safety Advisory and Transportation), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Lewis presiding. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Alternative to Speed Bumps - Ann Avenue (Sudler) Mr. Sudler advised that he had received correspondence from and spoken with Mr. Francis Bethel regarding a possible speed reduction method for Ann Avenue. Mr. Francis Bethel, 207 Ann Avenue, advised that he had lived in northwest Dover Heights all his life, having bought a home in 1990 down the street from where he grew up. He noted that people are in more of a hurry than they were in the 1960s and 1970s and cars speed through the area. Mr. Bethel informed members that there were many children in the area, and he expressed concern that a child would get hit by a car. He stated that he knew that there were issues regarding speed bumps due to ambulances that may come through. Mr. Bethel asked if a radar sign like the signs that are on State Street could be placed on Ann Avenue to show people that they are speeding. Mr. Lewis noted that he had previously explained to Mr. Bethel that speed bumps are not allowed in the City of Dover because they slow down emergency vehicles and apparatus. Responding, Mr. Bethel stated that he understood that speed bumps were not allowed and asked if there were other alternatives. Mr. Sudler asked if Mr. Bethel, as a constituent of the Fourth District, had any other speed concerns that were causing him alarm. Mr. Bethel indicated that he had a traffic issue that would be better served when addressing transportation matters. Mr. Sudler noted that he had received some concerns regarding ATVs, four-wheelers, and off road vehicles and asked Mr. Bethel if he had heard any of these vehicles. In response. Mr. Bethel advised that he had heard motorbikes late at night before, which were annoying. Mr. Neil stated that the radar signs that Mr. Bethel had referred to had been funded by State senators and representatives, and it was unknown if funding would be available after the State budget is finalized. He expressed his belief that a study would have to be done to find out what the conditions

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 2 are, as had been done with other communities and streets, such as North State Street and Independence Boulevard. Mr. Neil noted that there are other traffic calming measures. Police Chief Marvin Mailey stated that he was very familiar with the situation on Ann Avenue, having been a police officer in the City for several years. He noted that he was aware that speed bumps could not be used but suggested that a traffic enforcement sign would be ideal for the situation. Chief Mailey explained that this sign would flash, make people aware of their speed, and provide awareness to those outside or traveling along that same road that the person is speeding, which would apply peer pressure. In addition, he stated that a marked police car could be placed in the area for traffic enforcement, and enforcement action could be taken via a traffic ticket if speeding is observed. Chief Mailey stated that this approach would be a deterrent; however, it usually only works when an officer is in the area. He noted that the Police Department’s focus in the last several months had been on reducing violent crime, which was taking officers elsewhere in the City. Chief Mailey stated that the Department receives speeding complaints from people throughout the City, noting that Mr. Hare had raised concern regarding a similar speeding situation on Wyoming Avenue. Chief Mailey offered to bring Ann Avenue to the attention of the Special Enforcement Unit to make it part of their rotation for traffic enforcement. He indicated that this would be the easiest solution for the problem, noting that he did not think that other methods were feasible for the City. Chief Mailey stated that another method he was aware of was the use of traffic humps, which are similar to traffic bumps but elongated so that the increase in the height of the roadway is not sudden, so vehicles do not bottom out. He advised that there could also be raised crosswalks at the end of the streets and wherever crosswalks are designated; however, he was not sure that this would fit within the City’s of Dover's economic plan, and he had no knowledge of and could not speak to the engineering. Chief Mailey noted that traffic circles also slow traffic down; however, Ann Avenue was not large enough to accommodate a traffic circle. He informed members that some major cities use chicanes, which force cars to slow down to steer right or left through erected safety poles in a road, similar to slalom skiing, but was unsure if this would work within the City of Dover. He stated that, from a cost aspect, the best solution to the problem would be traffic enforcement and, after that, traffic signs. In response to Mr. Sudler, Chief Mailey clarified that chicanes involve several poles in the road that guide vehicles along, similar to a Division of Motor Vehicles (DMV) driving course, noting that they are sometimes used at approaches to large government buildings or events where traffic is forced to change directions. He stated that chicanes slow cars down; however, he expressed his opinion that a larger roadway than Ann Avenue provides would be needed for installation, noting that he is not an engineer. Mr. Sudler asked, in Chief Mailey’s professional opinion and experience, which of Chief Mailey’s four (4) recommendations he thought would be the most desirable. Responding, Chief Mailey stated his belief that traffic enforcement was the way to go. He advised that the Police Department already has officers working who could not be in the area constantly but could be a presence and deterrent. Chief Mailey noted that traffic tickets usually translate to people talking, and when they know the police are in the neighborhood, they slow down. He indicated that traffic enforcement would be a quick but temporary fix, noting that as soon as another complaint is received from elsewhere in the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 3 City, officers have to move to accommodate that need. Chief Mailey stated that a radar traffic enforcement sign would be a more permanent solution. Mr. Slavin stated that, in dealing with this issue a couple of times over the past few years, his approach was to physically fix areas with traffic calming devices to slow speeds. He noted that members had not explored the idea of restricting traffic financially by making it more expensive for people to speed in certain areas. Mr. Slavin advised that he had talked about this briefly with former Police Chief Paul Bernat, who thought it might be possible to look at the City’s ordinances, develop an overlay in special enforcement zones, and install appropriate signage. Mr. Slavin suggested that it could be indicated that there would be an additional fine for speeding in areas such as Independence Boulevard, North State Street, or Ann Avenue. He explained that speeders would receive a ticket per the State Code and an additional fine. Responding to Chief Mailey, Mr. Slavin stated that the additional fine would be for the City rather than the State. Mr. Slavin stated that he would review his notes; however, he recalled that an avenue had been looked at for getting this done. Mr. Slavin expressed his belief that if people feel a financial impact, they will remember a particular area where they do not want to get caught again. For example, he noted that he had received a $75 ticket going through a red light at Route 13 and Loockerman Street and is not going to let that happen again. Chief Mailey stated that he agreed with the concept Mr. Slavin proposed; however, he advised that this change would have to be handled at the State level and had not been approved by the legislature. Mr. Slavin stated that he would ask legal counsel, stating his belief that the City could make a special enforcement zone. Chief Mailey stated his concern that issuing both a State ticket and a City ticket would be double jeopardy for one (1) violation; however, he would defer to the City Solicitor. He stated that the Police Department would be willing to issue such tickets if this could be done within the confines of the law. Chief Mailey advised members that Maryland uses electronic speed signs, and tickets are mailed. He noted that he thought this would also be a useful deterrent. Mr. Neil noted that the public serves as reporters and informs Council what is happening, and he expressed his hope that Mr. Bethel would return and advise members whether any measures used are working. He also asked Mr. Bethel to get the word out regarding any measures, but not to be one (1) of those who receives a ticket as a result. Chief Mailey noted that it often happens that the reporting parties are among the first to get tickets when officers are placed in a neighborhood. Responding to Mr. Lewis, Chief Mailey advised that he could explore the possibility of extra funding or grants through the Office of Highway Safety. He stated that he had sent an email regarding funding to Mr. Larry Windley, Senior Director for Projects and Economic Development, Senator Tom Carper’s Office, earlier in the day, and would contact Mr. Windley to see what could be done and report back. Mr. Anderson agreed with Chief Mailey that signs and enforcement should be tried first but noted that there may be a need to consider other speed calming measures. Responding to Mr. Anderson, Chief Mailey advised that there were currently no speed humps in the City. Mr. Anderson indicated his understanding that speed humps would qualify under the City’s code because they would not be so much of a problem. Chief Mailey indicated that he thought speed humps would qualify, but he

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 4 would have to check the Code. He noted that speed humps were quickly replacing speed bumps because, even when hit at a high speed, they do not cause any damage to vehicles. In addition, Chief Mailey explained that the City’s police officers know where the traffic hazards are around the City and when officers need to slow down. He noted that he could not speak for the ambulance company because he does not supervise them. Mayor Christiansen stated that he thought it possible to remedy the situation on Ann Avenue by installing strict enforcement signs. He noted that signs could be installed in other areas of the City as well to give warning that speeding will be strictly enforced and, if this did not work, another measure could be taken. Mayor Christiansen stated that he agreed with Mr. Neil, explaining that often when these concerns are raised at homeowners’ association meetings and police officers are sent to an area, it is the people within the neighborhood who receive tickets. Mayor Christiansen advised that he had visited Ann Avenue found it to be like a race track, similar to other streets in the City lately. He noted that there were a lot of children and senior citizens in the area and he thought that, with strict enforcement and warnings from neighbors who received tickets, everyone will slow down. Chief Mailey noted that a message could be placed on the Department’s Facebook page and Twitter feed to let people know there would be intense enforcement in these areas, which may act as a deterrent. In response to Mr. Shelton, Mr. Bethel stated that he had observed that those speeding throughout his neighborhood were mostly outsiders rather than his neighbors. Mr. Shelton noted that the Mayor had commented that neighbors’ speeding may be deterred when they find out about enforcement there; however, Mr. Slavin indicated that this may not be the same for people outside the neighborhood. Mr. Timothy Sybils, Milford/ Harrington, Delaware, stated that he went to Milford High School and was kicked out of high school during the first semester of his senior year and went into the military, noting that a high school diploma was not required to go into the military at that time. He indicated that he was in the United States Army Reserves. Mr. Sybils advised that there were identity thieves. Mr. Lewis explained that the agenda item being discussed was speeding on Ann Avenue and asked if Mr. Sybils had any comments regarding this item. Responding, Mr. Sybils advised that his concern was not related to speeding on Ann Avenue. Mr. Sudler moved to recommend implementing and installing a traffic enforcement sign on Ann Avenue, as suggested by Police Chief Marvin Mailey, seconded by Mr. Neil. Mr. Anderson moved to amend the motion to add the strictly enforced signs that the Mayor suggested because, by State law, they allow the City to enforce strictly if it so chooses, seconded by Mr. Sudler. Mayor Christiansen asked to add an understanding that a traffic study would be done of Walker Road and Ann Avenue. He noted that a lot of people coming from Edgewell/Energizer cut through the area, and people coming out of the shopping center come down Ann Avenue to make a quick exit onto Walker Road. Mayor Christiansen suggested obtaining a traffic study and a counter that would

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 5 indicate the date and time when people are cutting through Ann Avenue. He noted that he had observed a number of cars from Maryland using Ann Avenue. Mr. Neil moved to amend the motion to add a traffic study. At the suggestion of Mr. Slavin, all motions on the floor were withdrawn so that one (1) comprehensive motion could be made. Mr. Sudler moved to recommend: a) installing a traffic enforcement sign on Ann Avenue; b) installing strictly enforced speed limit signs on Ann Avenue; and c) performing a traffic study on Walker Road and Ann Avenue indicating the timing of the lights and the count, date, and time of traffic flow. The motion was seconded by Mr. Neil. Mr. Polce questioned who would fund the sign and signage, whether this would come from the discretionary funds of the Council member who made the motion, and the general cost of the signs to be put up. Responding, Mr. Slavin stated that the City usually asks the legislative delegation if they will allocate funding for speed detection signs from their Community Transportation Funds (CTF), and they had been very good about doing that. He noted that the City used to have a couple of speed detection devices at the ready for installation and asked if the City currently had any. Responding, Mrs. Donna Mitchell, Acting City Manager, stated her understanding that the City had one (1) device; and it had been requested to be placed on Crawford Avenue earlier in the day for a study. She stated that she was unsure if the City had more than one (1) device, and she would have to check to see what could be done, noting that the legislators could be asked for another sign. Mr. Slavin advised that he thought the City could obtain a device either way. At the request of Mr. Lewis, Mrs. Traci McDowell, City Clerk restated the motion. The motion to recommend: a) installing a traffic enforcement sign on Ann Avenue; b) installing strictly enforced speed limit signs on Ann Avenue; and c) performing a traffic study on Walker Road and Ann Avenue indicating the timing of the lights and the count, date, and time of traffic flow was unanimously carried. Noise Complaints - Mufflers and Car Radios (Lewis and Garfinkel) Mr. Garfinkel informed members that noise in Dover from loud mufflers was becoming almost an epidemic and noted that an individual had discussed this issue during the Open Forum segment of the Regular Council Meeting of June 12, 2017. He advised that in west Dover, where many collector roads run into each other, noises such as big booms from motorcycles are heard all day and night. Mr. Garfinkel indicated that this was causing deterioration in the quality of life of the people of Dover and was a crime of disrespect. He stated that people buy homes, pay taxes, and keep properties up and should not be subject to booms from cars and trucks. Mr. Garfinkel indicated that the noise is getting worse, can be heard at the Wawa at Kenton Road and Forrest Avenue all day and all night long, and is unbearable. He expressed the need to address this, noting that this can be called a nuisance crime, is known as a broken window crime, and is a breeder crime. Mr. Garfinkel indicated that if people are allowed to get away with this, they will think they can get away with something else later and stated the need to pay attention to breeder and nuisance crimes.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 6 Police Chief Marvin Mailey stated that he had spoken to Mr. Garfinkel about this issue previously and that the loud noise in Dover that comes from tailpipes is a constant complaint from residents, homeowners’ associations, and others. He explained that, at that time, he had looked into Section 42-2 - Noise, (b) - Prohibited Acts, (7) - Exhausts of the Dover Code, which prohibits acts including “The discharge into the open air of the exhaust of any steam engine, stationary internal combustion engine, motor boat, or motor vehicle, except through a muffler or other device which will effectively prevent loud or explosive noises therefrom.” Chief Mailey explained that this is an affirmative defense; therefore, if the noise is coming through a muffler, then an officer cannot take action. He advised that he had gone to the Department of Motor Vehicles (DMV), explained the problem to the supervisor of the inspection lanes, and asked what the process is for a vehicle inspection and what they look for. Chief Mailey advised this gentleman that he wanted to know what could be done about the complaints being received regarding the noise issue with mufflers in the City. He stated that he was advised that the DMV had not touched mufflers in seven (7) years because people were coming in with $2,000 - $3,000 muffler systems that were failing inspections, and they complained to personnel at the DMV. Chief Mailey stated that this individual stated that shortly after these complaints were received, the DMV stopped inspecting for noise issues, and he questioned how the Dover Police Department could write people up for this because the DMV was no longer testing. Chief Mailey stated that the City does not have an ordinance that backs officers up on violations related to mufflers, and the State of Delaware has nothing on the books, other than the statement indicating “Muffler cutouts prohibited” in Title 21. He noted that muffler cutouts circumvent the muffler, explaining that they make it appear that there is a muffler on the car but have a hole designed to bypass the muffler system. Chief Mailey explained that these cutouts are typically seen in expensive sports cars or muscle cars driven by people who want their car to be louder. He stated that the Police Department could not do much without having verbiage written into the Code, noting that the City of Newark had advised them that they have the same problem and do not enforce this issue, after having used a decibel meter that was not successful for them. Chief Mailey indicated that Milford has something on their books pertaining to loud noises and vehicles; however, he had not spoken to Police Chief Kenneth Brown to see whether and how it was being enforced. He stated that, without teeth in the ordinance, the Police Department cannot do anything. Chief Mailey advised that people who pass inspections would question how they could be written up based on a City ordinance. He stated that he wanted to solve this problem for the City; however, he indicated that the Department was facing a stumbling block. Mr. Hare stated that the City had gone through this issue years ago and one (1) of the solutions was to enforce speeding. He noted that those who travel in residential neighborhoods at 25 mph do not make loud noise; therefore, those who make this noise must be speeding and could be given tickets. Chief Mailey agreed with Mr. Hare; however, he stated that officers must be present to observe the speeding. Mr. Hare noted that they must also be present to observe loud noise. He indicated that a loud vehicle that comes through his neighborhood each day at 6:40 a.m. or 6:50 a.m. is serving as an alarm clock, and it is not known who the driver is. Chief Mailey suggested providing the Police Department with a description of the vehicle. Mr. Hare stated that people traveling at 25 mph in his and Mr. Garfinkel’s neighborhoods would not make this noise. Chief Mailey advised that officers could be sent out to enforce the speed.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 7 Mr. Garfinkel stated that the ordinance cited by Chief Mailey, referenced “a muffler or other device which will effectively prevent loud or explosive noises therefrom.” He expressed his opinion that someone could be cited for not having a muffler that is effectively preventing loud or explosive noises. In response, Chief Mailey explained that this would not be defensible in court because it would involve an individual’s judgement, and there must be something clear and defined for an officer to charge someone. He noted that if an officer wrote a ticket and the individual stated that their defense was that they have a muffler, the case would be lost in court. In response to Mr. Garfinkel, Chief Mailey stated that, to his knowledge, this section of the code had not been appealed to a Superior Court, and the State does not enforce or look into this issue. He advised that a hearing would start at the Justice of the Peace (JP) Court level. Chief Mailey stated that he was willing to try; however, it would be a tremendous uphill battle that he did not think would be successful. Responding to Mr. Garfinkel, he indicated that he had spoken to Deputy City Solicitor William Pepper about this matter, and Mr. Pepper was in agreement that having a muffler on a motor vehicle would constitute an affirmative defense. Mr. Garfinkel referred to a conversation he had with Chief Mailey regarding straight pipes. Responding, Chief Mailey stated that a straight pipe does not muffle but is an extension of a pipe, whereas a muffler is a device that circumvents the noise through several channels to the exit. He noted that a straight pipe is no different from a pipe running off the engine and does not function as a muffler. Mr. Garfinkel stated that there is no muffler on vehicles with a straight pipe and this is citable by police. Chief Mailey stated that the Dover police are aware of this and write tickets for everything that they can. Referring to the report of “Summons Issued for Loud Noise from Vehicle - June 15, 2016 through June 14, 2017,” Mr. Garfinkel noted that there were 30 violations for a loud noise from a vehicle. Chief Mailey advised that this report was specific to vehicles. Referring to the list of “Complaints for Loud Noise Received by the Police Department - June 2016 through June 2017,” he explained that this reflected the total number of noise complaints, including loud parties, radios playing loudly in cars, etc. Chief Mailey stated that noise heard 50 feet from its source can be written up. He noted that approximately 800 complaints were received within a year and 30 citations had been written. Chief Mailey noted noise complaints involve moving targets, and it takes time for officers to respond. He stated that if officers do not happen upon a vehicle, their success rate is not very good. In response to Mr. Garfinkel, Chief Mailey advised that the 30 citations were not due to mufflers but radios, noting that officers cannot enforce mufflers. Mr. Sudler stated that when there are complaints about music being too loud at clubs, the noise level is measured by the ability to hear the bass 50 feet away. He asked if there is a tangible measurement for sonic booms that allows for a charge to be defended in court. Responding, Chief Mailey stated that the Police Department had never had a decibel meter. He expressed his belief that a sonic boom would be an intense noise, noting that Air Force jets are not allowed to fly over Dover. Chief Mailey stated that he believed that if a sonic boom came from ground level, there would be property damage, and a vehicle could not reach that noise level, which would shock the senses. Mr. Sudler asked how a violation could be defined without a decibel meter and if Chief Mailey recommended that the City support the Department in obtaining this tangible tool. Responding,

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 8 Chief Mailey stated that a City ordinance could be enforced if it was written in a fashion that determined acceptable and non acceptable decibel levels. Responding to Mr. Sudler regarding a recommended decibel level in regard to sounds and mufflers, Chief Mailey stated that the City’s ordinance, as it relates to audio devices like radios, etc., is appropriate and 50 feet is a reasonable expectation. Mr. Sudler stated his belief that this would lead to too much hearsay, since what may be acceptable to one person may not be to another. He suggested doing research on having something tangible and concrete, such as 50 decibels. Mr. Sudler noted that he likes loud music and Mr. Neil may not, and he questioned how to define a concrete, acceptable and valid happy medium. Responding, Chief Mailey stated that the DMV’s standard would probably be a starting point. He indicated that he would have to research this matter; however, his recollection was that the gentleman from the DMV had indicated that 90 decibels was their previous standard and they would stand 25 feet away. Chief Mailey advised that it would be better if a sound meter pegged the noise above 90 decibels, because there would be awareness. He noted that this could be done at the City level; however, there would be opposing arguments because an offender would question why their muffler system passed through inspections but they could not drive through the City. Mr. Sudler indicated that smoking marijuana is prohibited by federal law; however, state laws allow it; therefore, he was not worried about a possible difference between the State and the City. He stated that he thought there was an absolute need for a tangible tool. Mr. Sudler advised that he thought it would behoove members to research a reasonable decibel level to define a sonic boom violation. Mr. Neil agreed that, if action was taken, the law should be redefined to state that sound cannot exceed a certain decibel level even with a muffler, and this is what would be enforced. He suggested looking at the law to see if it could be given teeth to allow officers to act. Chief Mailey advised that he must go by the law, and stepping outside the rules or testing them causes issues. He noted that a local business was recently cited for a nuisance ordinance violation as it pertained to their establishment. Chief Mailey stated that there had been problems prosecuting this matter at the JP level because of gaps that were written into the ordinance. He indicated that a ruling would be obtained from the JP judge so that the weak spots in the ordinance could be addressed and it could be properly enforced. Chief Mailey stated that the noise issue regarding mufflers and car radios was definitely a weak spot in the noise ordinance and, if something was included to establish a clear level, officers would gladly enforce it. He stated that it was not in the spirit of integrity for the Police Department to write tickets for the sake of writing them, noting that they do not want to go to court to lose. He expressed the desire to write tickets that are defensible, and he stated that, in his opinion, it was not currently defensible. Mr. Neil stated that the safety nets woven into State laws have many loopholes that must be closed and redefinition is needed so that there are laws with teeth. He stated that the JP Court does not establish any precedent with the Superior Court of the State and that if a loophole was found, it could be closed.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 9 Mr. Garfinkel advised that Section 42 of the U. S. Code addresses road noise, and the Environmental Protection Agency in Philadelphia could probably send regulations on this issue. He indicated that there are also standards for the decibel level of a motorcycle coming off the assembly line. Mr. Garfinkel stated that the research had been done and just needed to be requested. He asked Chief Mailey what would be done on this issue. Responding, Chief Mailey stated that he could ask Mr. Pepper if the ordinance could be rewritten. He advised that an acceptable standard for noise level must be established so that officers can act when they observe a non-compliant vehicle. Chief Mailey advised that when officers hear a vehicle that they think is extremely loud, they could stop the vehicle for probable cause for a noise violation. He indicated that they would have a decibel meter in hand and an RPM level or idle speed would have to be established for testing the vehicle, and depending on what the decibel meter shows, a citation would or would not be issued. Chief Mailey indicated that this would be the easiest way to remedy the problem, noting that issuing citations for exceeding the speed limit may also solve the problem. Chief Mailey expressed his opinion that these would be the two (2) best ways to solve the problem. In response to Mr. Garfinkel, Chief Mailey advised that he could research this issue to look for best practices and discuss it with Mr. Pepper before the Committee’s next meeting. Mr. Shelton informed members that he worked in manufacturing at Scott Paper and Playtex and hearing protection is required for noise over 85 decibels. He indicated that this is how this issue is handled within the U. S. government. Mr. Lindell indicated that he typically leans toward going with an expert on a subject and, in this case, this was Chief Mailey. He concurred with Chief Mailey’s comments about enforcement and stated that it would be futile to send officers out to enforce. Mr. Lindell stated his recollection that the City of Newark had been challenged because, even if a decibel level is set, there is still reasonable doubt regarding how it is measured. He advised that the problem could be addressed through traffic enforcement. Mr. Lindell stated that the Police Department should be allowed to handle this situation, noting that if there was an issue with an ordinance, the Committee could review it. He indicated that he did not want members to develop an ordinance setting a decibel level if it could not be prosecuted properly in JP Court, since this would be a waste of the time of police officers and members of the Committee. Mr. Lewis concurred with Mr. Lindell, stating that, as a former police officer, he understood Chief Mailey’s position. He noted that police officers can only follow what the law says, and if they go beyond it they would be challenged and prosecution would be unsuccessful. Mr. Sudler stated his understanding that Chief Mailey had indicated that he needed a tangible tool. Responding, Chief Mailey advised that if the City’s ordinance was re-written and established a level, a tool would be needed to measure it, and this would be a decibel meter. Mr. Sudler advised that City Council would define what would be reasonable. Mr. Sudler moved to recommend that Chief Mailey research a reasonable decibel indicator that would be proficient in prosecuting an affirmative offense charge for sonic boom, in accordance with not only the U.S. Code for the State of Delaware but also reasonable in regard to the hearing which they currently use for the City of Dover. The motion was seconded by Mr. Shelton.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 10 Mr. Neil suggested using the term “noise above a certain level” rather than sonic boom, because there may not necessarily be a booming sound. Mr. Sudler requested that sonic boom be defined. Mr. Lewis suggested that Chief Mailey and the City Solicitor meet to discuss this matter, including whether the ordinance needs to be changed, what is best for the City, and enforcement of violations. Mr. Anderson stated that he concurred with the motion but preferred the term “excessive noise” because this was already defined in the City Code. He stated, however, since members were not currently drafting legislation, he did not know if the motion needed to be amended as long as there was an understanding of excessive noise. Mr. Garfinkel indicated that he thought Mr. Sudler’s motion was a good one; however, he thought it premature because Chief Mailey had indicated that he could report back in a month on this issue and had not been allowed that time. He suggested allowing Chief Mailey to discuss this with the City Solicitor and provide a baseline. Mr. Garfinkel indicated that he would also like to see a review of the best practices of departments in other jurisdictions, noting that this would place members in a better position to make further determinations. Mr. Hare advised members that a sonic boom is defined as the sound associated with a shockwave created by an object traveling through the air faster than the speed of sound. He noted that no tickets would be written for sonic booms. Mr. Slavin thanked Mr. Garfinkel for bringing up this issue. He cautioned members that the City was facing serious crime issues and stated that if Council sends out a message to the 90-member uniformed police force that loud noise is a priority, they will do what they are asked and enforce loud noise. Mr. Slavin advised that every minute officers spend enforcing this issue is one (1) less minute they will be enforcing heroin and major crimes the City is facing. He expressed the need to understand that there is a finite number of minutes for uniformed police officers on the street at any one (1) time. Mr. Slavin indicated that it is left to the Chief to set priorities based on the crimes being seen, and he wanted to be sure that the Chief is given this latitude. He indicated that Chief Mailey had advised members that legal counsel had stated that this issue was unenforceable at this time, noting that there may be additional information that the Chief could bring back to help illustrate this. Mr. Slavin expressed the desire to be very careful not to send the wrong signal that this is a priority over other things. Mr. Hare noted that there was a lot of research to be done on this topic and suggested that Mr. Sudler and Mr. Garfinkel do this research, noting that Chief Mailey currently has a lot on his plate. He stated that he would not tell Chief Mailey to make this a priority because there are many things that need to be addressed first. He advised Chief Mailey not to defer something that is more important to do this, noting that people could live with this noise a few more weeks or a month. Responding, Chief Mailey advised that he could perform research and delegate some duties, noting that he has a staff working for him. He stated that he would look into this matter further and come back with information. Chief Mailey indicated that he must be clear on what he is looking for, noting that members had mentioned both decibel meters and industry standards.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 11 Mr. Anderson stated that the issue should not be brushed aside because it is lower on the level of importance. He noted that some places that had repeatedly had loud noise were eventually shown to be locations where there were problems with drugs and violence. Mr. Anderson advised that an address on North New Street had repeated noise problems over the years, and a shooting occurred there. He stated that there were loud noises and problems at a location on North Kirkwood Street, and it became a disorderly premise, with repeated shootings coming from that area. Mr. Anderson noted that there was an address on Fulton Street with similar disorderly problems and a shooting came from there, with a bullet ending up near Mr. Anderson’s home. He stated that repeated noise problems are leading indicators and tend to involve groups of people gathering at a location and creating the noise. He noted that at 6:00 p.m. noise may not be a worry, but sometimes there are groups of people at 10:00 p.m., 11:00 p.m., or midnight. Mr. Slavin stated that the discussion was about mufflers. Responding, Mr. Anderson noted that the topic was radios, loud noises, etc., which had become part of the problem, and that radios are inside mobile vehicles. Mr. Anderson indicated that, in his experience, people party from vehicles, move on when they see the police, and then return. He advised that, with enforcement, success had been achieved on North Kirkwood Street, where there had not been a single problem recently, and on Fulton Street. He stated that this issue was linked to public safety and was not necessarily a frivolous issue. Mr. Lindell moved to call for the question, seconded by Mr. Hare. Mr. Sudler stated that the motion was to have the Police Chief perform research on a reasonable decibel indicator that would be proficient in prosecuting an affirmative offense charge for sonic boom. He stated that the term “sonic boom” could be removed if needed, and replaced with “excessive noise,” as suggested by Mr. Anderson. Mr. Sudler advised that he was asking Chief Mailey to do research and get back to the Committee, and this could consist of talking to the City Solicitor. Mr. Sudler expressed his belief that there was consensus among members for Chief Mailey to do the research and get back to members. The motion to call for the question was unanimously carried. The motion to recommend that Chief Mailey research a reasonable decibel indicator that would be proficient in prosecuting an affirmative offense charge for excessive noise, in accordance with not only the U.S. Code for the State of Delaware but also reasonable in regard to the hearing which they currently use for the City of Dover was unanimously carried. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Cole and unanimously carried. Meeting adjourned at 7:07 p.m.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 12 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Hare presiding. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Lewis and unanimously carried. Clarification - Request for Incentives - Nail Spa by TR During their Regular meeting of April 10, 2017, City Council approved the Council Committee of the Whole/Legislative, Finance, and Administration Committee’s recommendation that Staff come back with a recommendation with regard to buildings with less than 5,000 square feet, what the impact would be, and whether or not the time could be increased for a smaller building to have the abatement. Consideration of this item was deferred during the Council Committee of the Whole/Legislative, Finance, and Administration Committee meeting of June 13, 2017. Mr. David S. Hugg III, Acting Director of Planning and Community Development, explained that a request for incentives was received from the owner of a building that did not meet the requirements or specifications set forth in the in Appendix E - Commercial and Industrial Building Redevelopment of the Dover Code. He noted that the building was under 5,000 square feet. and work on it had already commenced, which would make it ineligible for the incentive even if it was otherwise eligible. Mr. Hugg advised that, after researching this issue, it appeared that the ordinance was adopted in 2012 to deal with issues regarding big box or large commercial buildings that were vacated by Kmart, Walmart, and others, and to incentivize redevelopment for new business opportunities. Mr. Hugg explained that he initially questioned why a 5,000 square foot parameter was included in the ordinance, noting that buildings of this size are often fairly large commercial buildings with many kinds of uses. He estimated that this parameter would eliminate approximately 80% of the commercial buildings in Dover, particularly in strip centers. Mr. Hugg indicated that there must have been a rationale for this limitation, as well as the specification of $15,000 or more of investment, and that Council must have intended to focus this particular incentive on a very limited number of buildings. He advised that, using Geographic Information Systems (GIS) information, he attempted to count how many buildings were being discussed and determined that there were at least 166 buildings under 5,000 square feet, mostly in the downtown area. Mr. Hugg estimated that if all of the buildings were eligible and at least $15,000 was invested in each building, the cost to the City, even at $50,000 per building, would be approximately $400 per year, per building. He advised that the fiscal impact of adding other buildings to this ordinance would not be particularly significant unless there were very large numbers of buildings. Mr. Hugg noted that the ordinance had a very specific purpose, was still on the books, and had been amended. He informed members that the ordinance stated that it was implemented “to promote the renovation and equalization of commercial and industrial buildings on the city's principal commercial corridors. In order to promote the business growth and reutilization of vacant commercial buildings.” Mr. Hugg advised that the intent of the ordinance was very clear, and if Council wanted to incentivize smaller, commercial businesses at some point, this would probably not be the right ordinance to amend. He recommended looking for another incentive that would work better and be more effective, if Council wanted to move in that

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 13 direction, rather than trying to amend the current ordinance to make it fit something that it was not intended for. Mr. Sudler moved to recommend acceptance of Mr. Hugg’s recommendation to look for another incentive that would work better and be more effective, if Council wanted to incentivize smaller, commercial businesses at some point, rather than trying to amend the current ordinance to make it fit something that it was not intended for. The motion was seconded by Mr. Lewis and unanimously carried. Organizational Recommendations - David S. Hugg III, Acting Director of Planning and Community Development Mr. David S. Hugg III, Acting Director of Planning and Community Development, advised members that, when he joined the City, he was asked to look at how the City is organized, not only in the Planning Department but broadly, and suggest possible improvements or changes that might make operations more efficient and streamlined. Mr. Hugg reviewed a memorandum dated June 23, 2017 regarding Initial Recommendations on Reorganization (Attachment #1). In regard to the Department of Planning and Inspections, Mr. Hugg indicated that at some point there may be an opportunity to look at the Department’s hierarchy, noting that no one was currently serving as second in command; however, he did not think this was necessary at this time. In regard to the reporting structure, Mr. Hugg indicated that he had asked the Delaware City Managers’ Association to do a survey, results were received from most of the jurisdictions, and found that Dover was the only municipality of all those who responded that operates with a split system, where some members of senior staff report to Council or a member of Council and not to the City Manager. Mr. Hugg stated that the split system works as long as the City Manager, the City Planner, and others get along, but if there were significant policy issues, this approach would become disruptive. He advised that his suggestion and recommendation would be for Council to look into streamlining the reporting structure and to put the City Manager on the spot as being responsible for operation of the City government and moving it forward. Mr. Hugg stated that his recommendations were provided for discussion and he was willing to expand upon them. Mr. Hare stated that members would be unable to do justice to these recommendations during the current meeting. He suggested that another meeting be scheduled to address these concerns and that the Kent Economic Partnership (KEP) be invited. Mr. Sudler asked Mr. Hugg to elaborate on his comments regarding the reconstitution of the Economic Development Committee, and questioned why Mr. Hugg felt so strongly about Option #3 - assign as a priority duty of the Assistant City Manager. Responding, Mr. Hugg explained that he was not recommending the re-establishment of an Economic Development Committee, noting that committees are bound by the Freedom of Information Act (FOIA), notice requirements, and membership. Mr. Hugg advised that he had been working with Mr. Anderson in regard to a resolution to be presented at the next Council meeting regarding an issue that was being termed “Making Dover Prosper.” He indicated that, in the absence of a point person or persons for the City, if an interested party calls the Mayor and the Mayor asks Mr. Hugg, who is in the office, to follow

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 14 up with them, there is an opportunity to work with this individual. He explained that if this party does not call the Mayor or if Mr. Hugg is not in the office, this contact may be lost. Mr. Hugg indicated that there is currently no point of contact in the City to direct someone to if they are interested. Mr. Hugg informed members that all jurisdictions must deal with the same set of regulations, whether or not they like them, and Dover is not any worse than anyplace else. He indicated that Dover had been accused of being overly cumbersome; however, based on his experience, Dover was not that bad. Mr. Hugg explained that many people need someone to help them through the process, tell them that it will take 60 days to go before the Planning Commission because of timing, notice, etc., and keep them apprised. Referring to Mr. Sudler’s question regarding Option #3, Mr. Hugg stated that this option would be to use the Assistant City Manager position for economic development. He advised that his initial concern regarding this option was not whether or not that position would become the economic development director but what would be done with the other critically important day-to-day functions that need to answer to someone at a fairly senior policy level. Mr. Hugg indicated that these functions need to be addressed by someone who can make policy, not by an administrative assistant. He questioned what alternative would be created if these functions are not addressed by the Assistant City Manager, so that the City Manager is not overloaded. Mr. Neil indicated that a workshop should be held over a long day to review all of the issues brought up by Mr. Hugg, which he thought were brilliant. He advised that Mr. Hugg’s recommendations provided food for thought regarding directions in which the City could go based on Mr. Hugg’s experience. Mr. Neil also applauded the Mayor, noting that he had seen him in the role described by Mr. Hugg and thought he was very good at it. Mr. Lewis asked if Mr. Hugg’s recommendation was to hire a part-time or per diem consultant to help with promoting Dover. In response, Mr. Hugg indicated that he would like the opportunity to pursue this question further, instead of saying yes or no at this time. He stated that there may be City staff whose job duties could be refined to include more promotion, and this could include the City Planner, as well as others. Mr. Hugg advised that before hiring someone, there was a need to know what it is that the City is trying to promote and what words would be used, such as “Making Dover Prosper” or “Make Dover Your Next Home,” and hiring a firm may be considered after that. Mr. Hugg informed members that Smyrna had hired a public relations firm from Wilmington for strong point marketing who did wonderful things at an estimated cost of $20,000 - $30,000, which was not very expensive. He noted that this firm was not used regularly. Mr. Polce thanked Mr. Hugg for the report, noting that he and Mr. Hugg had discussed the need to focus on economic development and foster synergy, both downtown and broadly throughout the City. He indicated that he looked forward to further conversation. Mr. Slavin explained that he had been briefed by some of the members who were putting together the revitalized KEP. He noted that there are a lot of moving parts related to what was going on with the break-up of the Delaware Economic Development Office (DEDO), the public/private partnership that had been formed, and what is left for other places. Mr. Slavin indicated that a need had been expressed for a presentation to the City of Dover on these issues when these members were ready,

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 15 and suggested that this would be the time to hold a workshop for a deeper discussion into economic development. Mr. Slavin encouraged Mr. Hugg to continue to work on the issues related to Parks and Recreation and the Library with Mrs. Donna Mitchell, Acting City Manager, stating that Council would likely consider those issues during the Council Retreat in January, which is a full-day planning session. He noted that Council could look at that issue then and consider it for next fiscal year. Mr. Anderson moved to recommend acceptance of the report, seconded by Mr. Slavin and unanimously carried. Proposed Ordinance #2017-09 Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and Expenses for Mayor, Council, Employees and Other Elected or Appointed Officials (Sponsors: Neil and Slavin) Mr. Neil advised that, before the most recent members of Council were elected, Council had been asked to complete a Survey of Mayor and City Council Member Responsibilities, indicating what they did as members and how much time it they spent, for review by the Compensation Commission. He indicated that the Compensation Commission was to prepare a report and possibly recommend increasing Council’s compensation. Mr. Neil noted that the report had not been issued, and some Commission members’ two-year terms had expired and they could not be reappointed. Mr. Neil explained that Council President Slavin had asked him to review the ordinance and offer recommendations. He noted that when the original ordinance was developed, Council members were serving two-year terms and were now serving four-year terms, and it seemed to make sense to extend the terms of the Compensation Commission members to four (4) years as well. He thanked Mrs. Traci McDowell, City Clerk, for working with him on Proposed Ordinance #2017-09. Mr. Anderson stated that he favored the Proposed Ordinance as long as it would not allow for the extension of the terms of those currently serving on the Compensation Commission. He advised that there should be some measure of accountability when reports are not provided in a timely manner. Mr. Anderson suggested that the Committee should also consider what recourse they would have if there are not meetings and reports, and expressed his belief that this may be grounds for looking for a new Commission. Mr. Sudler stated that he agreed with Mr. Anderson. Mr. Hare stated that he also agreed with Mr. Anderson; however, he thought there were some members of the Commission who should be reappointed and was unsure if these members’ terms had expired. Mr. Sudler moved to recommend adoption of Proposed Ordinance #2017-09. The motion was seconded by Mr. Lewis and unanimously carried. By unanimous consent, the Legislative, Finance, and Administration Committee meeting adjourned at 7:41 p.m. Mr. Sudler stated that he wished to submit information regarding Chapter 59 - Juvenile Curfew of the Dover Code for consideration during the next Safety Advisory and Transportation Committee meeting. Mr. Lewis stated that he would review the information and decide whether or not to place the item on the Committee’s agenda. (City Clerk’s Office Note: This item has been placed on the next Safety Advisory and Transportation Committee agenda for consideration.)

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 27, 2017 PAGE 16 Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Lewis and unanimously carried. Meeting adjourned at 7:42 p.m. Timothy A. Slavin Council President TAS/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2017\06-27-2017 CCW Minutes.wpd Attachments Attachment #1 - Memorandum from Mr. David Hugg, Acting Director of Planning and Community Development, dated June 23, 2017 regarding Initial Recommendations on Reorganization

ATTACHMENT #1 Council Committee of the Whole Meeting of 06/27/2017 TO: Council, Mayor FROM: David Hugg, Interim Director DATE: June 23, 2017 SUBJ: Initial Recommendations on Reorganization This report focuses on the opportunities and issues relating to the organization of a portion of the City’s structure. It addresses Planning & Inspections, Parks & Recreation (but could involve the Library) and Economic Development, although some recommendations involve Public Works and City Manager functions. My preferred recommendations where there are options are marked with an asterisk (*) Summary:  Planning & Inspections (internal) – no changes to internal structure at this time  Planning & Inspections and Parks & Recreation: o Base change – put parks maintenance function w/staff and other necessary resources in P&R (remove from PW) but leave under Planning & Inspections* o Option #1 – reestablish Parks & Recreation Department with Director* o Option #2 – create a Parks & Recreation Manager for daily operations but leave with Planning & Inspections organizationally o Option #3 ‐ establish Parks, Libraries and Cultural Affairs Department with Director  Planning & Inspections (external) – City Planner should report directly to City Manager, not council (w/wo P&R)  Economic Development: o Base change – set aside a specific fund/line for promotion and marketing* o Clarify role of Mayor in promotion, marketing, recruitment, retention, representation* o Option #1 – create separate Office of Economic (or Business) Development* o Option #2 – join in regional economic development entity based on KEP o Option #3 – assign as a priority duty of the Assistant City Manager o Option #4 – independent consulting services  Other – All departments, except public safety and city clerk, should ultimately report to City Manager w/some support duties going through Assistant City Manager (note: I asked the DE City Managers Association to do a quick survey of Manager/Assistant duties, the results of which I will have soon). Planning & Inspection (internally):

This department seems to function well with exceptionally good internal coordination among the components (Permitting/Front Desk, Building Permits, Code Enforcement, Fire Marshall and Planning & Zoning). Internal processes are appropriate for ensuring that coordination and approvals occurs. Opportunities to increase cross‐training would help to smooth out the periodic workflow, but some alternatives are being explored, including use of third parties to backup staff as needed. I do not see the need for any structural changes in this department at this time. Planning & Inspections/Parks & Recreation (reporting structure): The larger question involves whether the City Planner/Planning & Inspections Department (with or without Parks) should continue to report separately to the Council. In most jurisdictions that I am familiar with all administrative functions report to a town or city manager or a county administrator, with the exception of police/public safety and perhaps whatever unit directly supports the council. This structure provides a single point of managerial oversight, minimizes policy and other miscommunications and conflicting policies, provides a better focus for fiscal and priority decisions, and ensures clearer lines of responsibility and accountability. This structure does put a burden on the manager; often larger cities or counties utilize deputies or assistant managers who have specific areas of responsibility, but those positions still answer to the manager. Dover’s structure is unique in that along with the clerk’s office, the Finance Director, City Planner, the Assessor, Police and the Fire Department do not report to the City Manager. The City Manager’s position appears to be most closely aligned with utility and public works operations and billings, with a number of additional support functions (HR, IT, procurement) and the Library (which currently reports through the Assistant City Manager). Parks and Recreation: Sometime ago, with the retirement of the Parks Director, these responsibilities were added to the scope of the City Planner/Director of Planning & Inspections. While that was a cost savings, it left the Parks and Recreation function with no other managerial structure and made them “step‐children” of the Planning & Inspection Department. Currently they function largely on their own, setting schedules, implementing programs and managing facilities. While that seems to function reasonably well (because the staff are well motivated and take charge), they get hit‐or‐miss attention from the Director and there is little supervision or prioritization of tasks. I feel there are three options available (excluding doing nothing): A fundamental (and urgent) issue involves park maintenance and up keep. It is my understanding that responsibility for all park facilities and grounds is placed in Public Works, with grounds maintenance the responsibility of the Grounds Section of that unit and maintenance of the Recreation Center falling under the Facilities unit. Given that excessive deferred maintenance is apparent at many of the City’s Parks, I believe the responsibility for maintenance of park & recreation grounds and facilities (except major repairs and utility services) should be a direct function of the Parks & Recreation unit. Grounds and facility maintenance duties should be reassigned from Public Works to Parks & Recreation along with sufficient staffing and equipment to ensure proper attention. This should happen regardless of which organizational option is selected. P&R maintenance staff should still be available for snow or other weather related needs or in the case of a major utility failure where all hands are needed. Base change – move park maintenance responsibilities and relocate with appropriate staff and other resources to P&R to better address priority, accountability and responsibility*

Option #1: reestablish the position of Parks & Recreation Director and return the Department to its prior status.*  Pros: improves direction and supervision; focuses attention clearly on P&R needs; restores status within city government relative to others for consideration of resource needs  Cons: adds significant cost associated with creating the Director position (salary and other costs could be in the $100,000 ‐ $125,000 range depending on the starting salary); adds another direct report to City Manager or alternatively to council. Option #2: create a manager/supervisor‐level position within the Parks & Recreation group, reporting to the P&I Director, whose job duties include daily operation of the facilities and programs, basic resource management/expenditure control, general supervision and reporting, but not policy or major decisions.  Pros: improves general supervision and operation; is less costly than a director position; improves involvement in broader department matters  Cons: involves some added expense (about $70,000 depending on where the position’s compensation is set); requires creation of a new job title and description Option #3: reestablish the earlier Department of Parks, Recreation and Libraries (perhaps renamed to include the notion of community or cultural affairs). I understand that this structure was in place until about the time the new library was being built. I think the separation of Libraries was in part due to the retirement of the director (Zak Carter) and the changing role of libraries generally. The pros and cons are the same as the first option, the primary difference is organizational in terms or reporting. Economic Development, Marketing & Promotion: The lack of a centralized and focused approached to economic development places the City at a distinct disadvantage, particularly relative to Smyrna and Milford. At any given time, one or more of the Mayor, The Council President, the City Manager, the Assistant City Manager, the City Planner, the Public Affairs Officer, and individual councilmembers, may be engaged in recruitment, retention, and business promotion on behalf of the City. Even worse, there are probably times when none of those positions are actively engaged, resulting in missed opportunities and inconsistent signals to prospects, other economic development interests, or the public. Additionally, there is no consistent and carefully crafted marketing or promotion strategy for the City; the website is marginal in terms of its promotional value; only “bad news” seems to be published in the media; and initiatives by other entities (KEP, CDCC, GKC, DDP, etc.) seem to drive how the City is marketed to the world. I recently revised the City website under “Business: Locating to Dover” to make it more focused, replace an unattractive picture, and delete a now defunct commercial source link, but that is simply a stopgap. Let me digress for a moment. Governor Carney has proposed a new public/private partnership entity to replace the current Delaware Economic Development Office (DEDO). House Bill 226, which comes as a result of the Governor’s Working Group on economic development, creates a public/private non‐profit body outside the governmental structure to take over the broader functions of attracting early stage

technology enterprises and entrepreneurs, large employers, international businesses, and state marketing strategies, formerly housed in DEDO. Many remaining functions of DEDO will be transferred to a new Division of Small Business, Development and Tourism in the Department of State. The public/private partnership, according to the Working Group’s report, will essentially be a subscription/ pay to play arrangement. There is considerable concern that upstate interests will dominate this new entity, possibly not adequately representing Kent county interests. I mention this only to empathize the need for the City to be in a leadership role as I feel we will get diminished attention. Base change: * The base change has to do with promoting the City. I firmly believe that the City has to be the leader in the economic vitality of the county and the region. We are the State Capital. We have the bulk of the jobs and manufacturers in the county within our borders. We are the home of state and county government, and DAFB, with all the other attributes that attract economic activity (colleges, health care, regional retail, professional services, etc.). Getting that done requires, first, the commitment to make it happen; and, second, the allocation of resources for which the priority is fostering the economic development of the City. The City cannot afford to let someone else do it or let it happen on its own. Nor can the City only focus on the downtown while letting the rest of the city happen. I believe a budget of not less than $50,000 per year should be allocated to promoting the whole City. Defining the role of the Mayor: * The role of the Mayor in economic development matters should also be clearly defined so that the position can bring the stature and high level presence to the table in recruitment, retention and related activities. The Charter (Subpart A, Article II, Section 14) offers no guidance on this matter. In my experience, the Mayor is generally perceived as the face of the community in terms of recruitment, communicating with prospects, assisting in retention or expansion issues, cutting ribbons and other ceremonial functions, and speaking on behalf of the city relative to its condition, growth and economic outlook. I won’t venture any further into this discussion because Dover’s Charter and delegation of official powers sets forth an overall structure that is different from most. Option #1: * The most logical option is reestablishment of a City of Dover Office of Economic Development (or Office of Business Development) entity, the name of which can be debated, and which might only be a staff of one, with or without consulting assistance (note: the staff could be either an employee or be contracted). In my mind this position is functionally separate from the City Manager’s Office, having flexible interaction with the Mayor and Council President, and ultimately reporting to the Council President. I realize this structure existed in some form until recently, but I believe it is worthy of reconsideration. The Office should have a clear mission statement, measurable objectives, regular reporting requirements and a designated budget to allow for data procurement, marketing and promotion, participation in business development organizations and events, and support services. The Office should also have access to a dedicated promotion and marketing fund (see above), and basic support resources. A budget of at least $150,000 per year should be allocated to provide staff and contractual resources to make this function viable (costs include compensation, benefits, memberships, some travel, economic data and analysis, consultant services).

Option #2: Another option is to regionalize economic development functions building off of the already established structure(s) represented within the Kent Economic Partnership (KEP). The KEP’s mission is set forth as “the premier engine that creates and maintains a diverse business climate for the benefit of the citizens of central Delaware.” Managed by a public/private board, KEP includes the City of Dover, the municipalities of Smyrna and Milford, Kent County and a cross section of the major employers in the county. While offering the potential to employ highly trained staff and be more flexible in terms of working with present and potential businesses, the City is advised not to relinquish all responsibility for economic development activities, and to hold a voting seat on the board (perhaps a veto for projects that are within or adjacent to the City boundaries if necessary). This option is getting some attention within KEP; I do not have enough information to speculate on costs or ultimate structure. Option #3: The City has an Assistant City Manager and that position could be primarily responsible for economic development and promotion. These duties would be similar to a separate position (option #1), but a critical question then becomes how to distribute the duties that would otherwise have been assigned to the Assistant City Manager and avoid overloading the City Manager. In my opinion those duties are too important and have too high level policy and operational considerations to be delegated to someone at an administrative level. Some larger cities across the country have two or more ACM’s, one for administrative functions and one for growth and development; Dover is probably not ready for that yet. Option #4: Economic development activities could be undertaken solely through a consulting relationship with a firm that specializes in these services. This option could be costly and limit quick response when a prospect turns up. A risk is that the firm might not have the same priorities or objectives of the City, leading to conflicting approaches, or may not give City issues their full attention. My experience suggests that having a staff person responsible for the function and securing contractual services for specific tasks is a better model. In any of these options the commitment to economic development should be a priority, not just left to happen or without a clear city commitment. Experience suggests that letting economic development take care of itself or under somebody’s else’s direction is poor practice with generally unsatisfactory consequences. Sidebar: these options beg the question of the level of City support and fiscal obligation to groups such as the Downtown Dover Partnership or the KEP. Other Organizational Considerations: The role of the City Manager/Assistant City Manager need to be affirmed and clarified. Given the extensive responsibilities that fall on the City Manager, particularly if Planning & Inspections and Parks & Recreation both become direct reports, some responsibilities should be assigned (as some currently are) to the Assistant City Manager. I feel that both positions are committed to enough responsibilities and

that neither should take on economic development unless it becomes a priority duty and other functions are reassigned. Duties that would report directly to the City Manager might be: Finance, Assessor, Public Works, Electric, Planning & Inspections and Parks & Recreation. Duties that might report through the Assistant City Manager could be Customer Service, Human Resources, Information Technology, Procurement, Library (if not combined with Parks), and any other ancillary functions. I am aware of discussions about having a Controller position separate from the City Manager to provide checks and balances and ensure proper utilization of funds. In this scenario the preparation of the budget requests could lie with the City Manager while the responsibility for developing, presenting and tracking the budget could be assigned to the Controller. This model is similar to the separate Office of Management, Budget and Planning (executive) and the Office of the Controller General (legislative)at the state level. I have not reviewed this option as it might relate best to Dover, but I know that it works effectively at the state level for coordination of executive and legislative budgetary functions. I hope these recommendations are of value and am willing to discuss or develop them further as desired.

Monthly Report May 2017 Office of City Assessor

ASSESSOR’S REPORT Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of May 2016/2017 the Month of May 2016/2017 32 $82 $92 35 29 29 $100 Thousands 30 22 $55 25 19 20 13 $50 $27 15 10 2 2 5 8 2016 $17 $2 $3 $9 2016 5 $0 0 2017 2017 First Time Buyer for the Month May 2016/2017 Realty of May 2016/2017 PropertySales in Dollars Received Prior to Recording 40 32 $8 $5 $6 30 22 Res. Non‐First $4 $4 Millions 19 $6 $2 Time Buyers $4 $1 $0 $1 20 13 $2 2016 Res. First Time $0 10 Buyers 2017 0 2016 2017 Major Updates March ‐ 17 April ‐17 May ‐ 17 Assessment Change $7,564,000 $1,024,000 $3,921,800 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 21 $3,279,300 $3,889,230 0.84 1.09 1

ASSESSOR’S REPORT Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office ‐ 2017 Appeal Hearings have been completed (see attached spread sheet) 2

2017 Appeal Log Exempt Request Reque. Revised Name Property Address # 2015 Amount Amount Amount CENTRAL DE HABITAT FOR HUMANITY 325 N NEW ST $13,600 $0 $0 CENTRAL DE HABITAT FOR HUMANITY 22 N NEW ST $70,900 $0 $0 NCALL 231 N QUEEN ST $13,800 $0 Sold NCALL 106 S NEW ST $13,100 $0 $0 NCALL 110 S NEW ST $11,600 $0 $0 NCALL 112-114 S NEW ST $8,600 $0 $0 NCALL 212 N GOVERNORS AVE $10,800 $0 Sold NCALL 14 S QUEEN ST $12,000 $0 $0 NCALL 18 S QUEEN ST $12,000 $0 $0 NCALL 245 N WEST ST $13,500 $0 $0 NORFOLK SOUTHERN RAILWAY S WEST ST $50,700 $0 $0 DOVER HOUSING AUTHORITY 402 S NEW ST $40,000 $0 $0 DOVER HOUSING AUTHORITY 13 S NEW ST $10,700 $0 $0 Stipulations Reque. Revised Name Property Address # 2015 Amount Amount Amount FRIEDMAN, FAYE BIBEE 1059 S BRADFORD ST $466,300 $265,000 $273,000 JACKSON PARTNERSHIP - GP 146 S STATE ST $502,200 $250,000 $256,000 Total $1,249,800 $529,000

JUN 06, 2017 CITY OF DOVER PAGE: 1 10:36 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.05-02-48.00 18 R10 134 BRANDYWINE DR 1 5 1989 2 2730 A- AV 261,700 19-MAY-17 290,000 ED05-067.13-01-77.00 3 R10 220 CARNOUSTIE RD 1 16 1976 1 4032 B- AV 250,400 23-MAY-17 305,000 ED05-067.14-02-33.00 2 R10 67 FOREST CREEK DR 1 13 1974 2 1443 C- AV 85,600 19-MAY-17 101,000 ED05-067.14-03-11.00 2 R10 145 OLD FORGE DR 1 13 1976 2 1273 C- AV 82,200 05-MAY-17 81,650 ED05-067.16-01-66.00 10 R10 728 FAIRVIEW AVE 1 5 1963 2 1948 C+ AV 160,000 05-MAY-17 162,500 ED05-067.19-03-42.00 17 R10 17 PATRIOT DR 1 3 1990 1 1787 C AV 153,700 19-MAY-17 209,000 ED05-067.20-03-68.00 8 R10 447 N GOVERNORS AVE 1 5 1927 2 1782 B+ GD 163,300 04-MAY-17 184,900 ED05-068.17-02-50.00 8 R10 228 N STATE ST 1 1 1911 2 3889 A VG 360,100 05-MAY-17 600,000 ED05-068.18-03-63.00 7 R10 1015 E DIVISION ST 1 14 1950 1 824 C FR 94,900 08-MAY-17 100,000 ED05-076.03-02-88.00 14 R10 348 TRIBBITT ST 13 2017 2 1732 C+ AV 151,400 22-MAY-17 152,000 ED05-076.03-02-91.00 14 R10 360 TRIBBITT ST 13 2017 2 1760 C+ AV 150,300 15-MAY-17 159,900 ED05-076.05-04-01.055 102 R50 39 PAR HAVEN DR 1 20 1978 1 1008 C- AV 44,100 23-MAY-17 35,000 ED05-076.05-06-53.00 14 R10 19 HEATHERFIELD WAY 1 8 1992 2 1480 C+ AV 138,300 01-MAY-17 159,000 ED05-076.06-05-31.00 17 R10 143 COLONY DR 1 5 1986 2 2353 B AV 203,700 10-MAY-17 225,000 ED05-076.12-01-67.00 2 R10 827 PAUL ST 1 14 1959 1 1052 C AV 117,900 15-MAY-17 106,000 ED05-076.13-01-40.00 14 R10 118 THAMES DR 1 13 1995 2 1372 C+ AV 98,800 09-MAY-17 128,000 ED05-077.07-06-09.00 6 R10 246 LADY BUG DR 1 2017 2 1920 B- AV 189,700 18-MAY-17 234,000 ED05-077.07-06-91.00 6 R10 231 NOB HILL RD 1 2017 2 1920 B- AV 189,000 10-MAY-17 227,280 ED05-085.08-01-47.00 12 R10 1187 OAK LN 1 5 1962 2 2149 C+ AV 164,800 01-MAY-17 205,000 ED05-085.12-04-24.00 12 R10 348 LOCUST POINT PL 1 16 1980 1 1630 C+ AV 136,900 25-MAY-17 164,000 LC05-058.14-01-01.223 1 R10 223 W PERSIMMON CIR 1 14 2003 1 1728 C- GD 82,500 27-MAY-17 60,000

CITY MANAGER’S MONTHLY REPORT MAY 2017

Average Disconnects 112 112 99 96 86 92 77 71 69 61 58 49 53 53 55 21 24 19 19 26 SEP-16 OCT-16 NOV-16 DEC-16 JAN-17 FEB-17 MAR-17 APR-17 MAY-17 JUN-17 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day

Work Orders Processed 2,500 2,000 1,500 1,000 500 0 MAY-16 JUN-16 JUL-16 AUG-16 SEP-16 OCT-16 NOV-16 DEC-16 JAN-17 FEB-17 MAR-17 APR-17 MAY-17 May- Jun- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jul-16 16 16 16 16 16 16 16 17 17 17 17 17 Series1 1,646 2,002 1,539 2,423 1,939 1,515 1,615 1,643 1,437 1,478 1,665 1,325 1,515 Payment Agreements / Extensions 700 600 500 400 300 200 100 0 May- Jun- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jul-16 16 16 16 16 16 16 16 17 17 17 17 17 Series1 127 122 402 587 549 523 565 467 487 385 467 525 523 CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Box Credit Cards Bank Drafts Window Counter 2017 YTD 26,189 47,762 169,247 1,982 20,959 2016 YTD 25,492 55,604 163,481 1,801 20,385

Customer Payments Made Through Bank Draft 600000 500000 400000 300000 200000 100000 0 January February March April May June July August September October November December 2017 279823.56 297914.5 342455.53 256771.02 339351.31 267485.44 188022.46 0 0 0 0 0 2016 247351.87 276553.6 327013.78 253729.28 289793.16 263957.73 317148.01 480391.62 374575.25 389971.29 302860.98 259092.91 Total Accounts Bank Drafted 2500 2000 1500 1000 500 0 January February March April May June July August September October November December 2017 1668 1747 2214 1660 2226 1662 1090 0 0 0 0 0 2016 1605 1751 1954 1636 1982 1775 1812 2309 1602 1831 1886 1770

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number Customers Month outages customers Sept 15 66,383 Gained Sept 15 148.0 Oct 15 55,011 Sept 15 9 334 Sept 15 5 Oct 15 101.3 Nov 15 53,746 Oct 15 1 1 Oct 15 9 Nov 15 95.5 Dec 15 56,155 Nov 15 5 2629 Nov 15 61 Dec 15 94.64 Jan 16 62,563 Dec 15 2 17 Dec 15 20 Jan 16 116.96 Feb 16 57,888 Jan 16 5 245 Jan 16 21 Feb 16 110.15 Mar 16 55,967 Feb 16 2 106 Feb 16 14 Mar 16 98.93 Apr 16 53,202 Mar 16 7 353 Mar 16 16 Apr 16 100.37 Apr 16 5 672 Apr 16 29 May 16 128.16 May 16 56,586 May 16 2 206 May 16 13 June 16 133.59 June 16 65,414 June 16 14 601 June 16 53 July 16 165.92 July 16 80,114 July 16 9 307 July 16 13 Aug 16 162.61 Aug 16 83,086 Aug 16 9 214 Aug 16 13 Sept 16 159.99 Sept 16 67,117 Sept 16 7 915 Sept 16 35 Oct 16 116.94 Oct 16 57,707 Oct 16 8 224 Oct 16 27 Nov 16 98.27 Nov 16 54,812 Nov 16 6 4293 Nov 16 41 Dec 16 60,179 Dec 16 5 207 Dec 16 37 Dec 16 101.04 Jan 17 3 12 Jan 17 40 Jan 17 113.04 Jan 17 63,172 Feb 17 1 2 Feb 17 31 Feb 17 106.4 Feb 17 54,811 Mar 17 4 160 Mar 17 15 Mar 17 108.2 Mar 17 60,690 Apr 17 4 114 Apr 17 58 Apr 17 54,062 May 17 5 148 May 17 58 Apr 17 107.03 MAY 17 133.93 May 17 57,823 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 17 YTD FY 16 FY 15 28.81 25.53 45.76 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 2 26 29.2 Minutes 32.89 Minutes PROGRAM UPDATES MAY 17 MAY 16 FY17 YTD Tree Trimming 239 252 6269 Number of Oil Releases 1 3 1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 58 13 632

HUMAN RESOURCES May 2017 Category May June July August Sept Oct Nov Dec Jan Feb March April May Total 16 16 16 16 16 16 16 16 17 17 17 17 17 Caucasian* 302 301 297 294 296 301 302 300 299 296 293 290 289 n/a Minorities* 70 70 70 69 71 72 72 71 71 71 72 73 73 n/a Hired 3 3 3 0 5 9 3 1 5 1 5 1 3 42 Terminated/Resigned/ 0 4 8 4 1 1 2 4 6 4 7 3 4 48 Retired/Other Transferred/Promoted 0 1 2 2 2 0 0 2 2 0 1 1 1 14 Jobs Posted 2 3 5 7 3 3 1 7 2 6 7 5 2 53 Workers Comp. Injuries 2 0 3 3 3 6 3 0 2 2 2 2 4 32 Workers Comp. Hours 0 32 271 340 171 254 319 342 259 252 397 275 648 3560 339 Full-time Employees: Part-time Employees: 25 (*3 Pitts Center, 1 Recreation, 16 Library, 1 Customer Service, 1 Central Services, 3 Police Department, 0 Information Technology) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Customer Service Supervisor; Customer Service Representative I (part-time); Police Officer Position Terminated/Resigned/Retired: Key Accounts Representative; Administrative Assistant (part-time, IT); Police Cadet; Inspector I (Fire Marshal) Position Transferred/Promoted: Major to Chief of Police Positions Posted: Gardener I (Public Works); Inspector I, (Fire Marshal’s office) Recruitment Information (Positions closed in May) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Two Unknown In Out Islander Indian/Alaskan or Dover Dover Native More Public Works 5 - 5 - 1 4 - - - - - 2 3 Inspector Communications 129 52 73 4 30 87 1 - - 5 6 41 88 Operator City Manager 21 5 16 - 4 10 1 - 2 - 4 4 17 Evidence Technician 43 19 21 3 12 23 1 1 - 3 3 17 26 Open or Currently Recruiting* Open or Currently May June July August Sept Oct Nov Dec Jan Feb March April May Recruiting 16 16 16 16 16 16 16 16 17 17 17 17 17 By Department Electric 5 3 4 4 3 3 4 4 4 4 4 4 4 Public Works 10 12 11 13 11 5 6 6 5 5 6 6 6 Police 1 2 2 3 2 1 1.5 3 5.5 6 7.5 9.5 9 All Other 7 8 9.5 10 9 9 14 13.5 11.5 11.5 12 10 9.5 Departments Totals 23 25 26.5 29 25 18 25.5 26.5 26 26.5 29.5 29.5 28.5 *Not used for Budgeting Purposes  The following has been updated to reflected the Fiscal 2016-17 Budget Electric: Engineering Fieldman I, Lineman 2nd class, Meter Technician; Key Accounts Public Works: Utility Maintenance Mechanic I; Lead Laborer (Grounds); Laborer II (Grounds); Public Works Inspector, Gardener I, Water/wastewater Crew Leader Police: (6) Cadet; LAN Analyst, (2) Police Officers, (2) Communication Operator; Evidence Technician All Other Departments: City Manager, Director Planning & Inspections, (1) Customer Service Clerk I (Customer Service); (1) Field Service Representative I (Customer Service-Meter Reading), LAN Analyst (Information Technology); Billing Supervisor (Customer Service); (1) Customer Service Clerk I (part-time); Planner; (2) Library Clerk (part-time); Inspector I (Fire Marshal)

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 6.03 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 .55 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 3.02 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 2.74 2012 Healthcare cost sharing implemented 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 Total Number of Employees 21 25 38 37 21 42 32 22 Separating from Service Average Number of Full-time 362 356 333 325 331 333 340 341 Employees Average Number of Part-time 16 15 12 14 18 24 28 24 Employees * Healthcare cost sharing implemented Workers Compensation Cost CY 2017 Admin./CMO 16 Customer Service 2 Facilities 14 Grounds Department 15 Planning/Inspections 2 Police 115 Police Civilian 10 Power Plant 8 Sanitation 8 Water/Wastewater 4 Total Cost (In thousands) Total $194,000

INFORMATION TECHNOLOGIES Service Requests Resolved 80 74 63 58 60 55 52 49 49 44 42 44 41 38 36 40 20 0 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Programming Requests Completed 40 29 27 29 30 24 23 22 21 22 18 18 20 20 16 13 10 0 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Page Views - City of Dover Web Page 45,000 40,000 35,000 Pages Viewed 30,000 25,000 40,773 36,155 31,824 20,000 30,300 27,522 27,338 24,670 23,712 25,578 25,417 23,724 15,000 17,766 16,020 10,000 5,000 0 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Noteworty: Attended several meetings regarding Community Support "donations". Survived the "WannaCry" ransomware attack

May 2017 Monthly Report Highlighted Special Events & Attendance: "In Harmony...." Concert Series 100 Games Unplugged (Teens) 66 Outreach to DAFB Elementary School 90 Total Items Checed Out: 30,377 Programs: Offered Attended E-books: 2,448 Adult 40 597 New Library Cards: 288 Teens 30 172 Children 51 1,073 Library Card Holders: 40,557 Job Center 28 653 Service Area Population: 59,354 Library Visitors: 27,306 Meeting Rooms Usage: 1,345 Computer Users: 4,004 Wireless Users: 1,874 Items Loaned to/Received from Other Libraries: 6,515

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities- Dover Campus Clearview Meadows Eden Hill Medical Center Eden Hill Reed Street Apartments Nottingham Meadows Leander Lakes Senators Lakes Eden Hill Commercial Center Garrison Oak Technical Park Islamic Society of Central Delaware Tall Pines Sanitation MAY 17 FYTD 17 MAY 16 FYTD 16 Trips to DSWA Sandtown Landfill 191 1,917 173 1,871 Total Tonnage to DSWA 1,150.57 10,761.93 1,032.48 10,634.79 90-Gallon Containers Delivered 74 761 44 616 300-Gallon Containers Delivered 0 0 0 0 Total Man Hours-containers Delivered 32 324 25 197

Streets MAY 17 FYTD 17 MAY 16 FYTD 16 Signed Installed 2 336 31 92 Signs Repaired 14 134 9 98 Curbs Painted Yellow (feet) 17,250 27,642 2,658 16,656 New Post Installed 5 152 9 84 Storm Catch Basins Repaired 0 10 3 14 Storm Catch Basin Repairing (Hrs.) 0 20.5 3 72 Storm Catch Basins Cleaned 6 76 1 323 Storm Catch Basins Cleaning (Hrs.) 6 80 2 82 Hot Mix Patching (Tons) 1.20 4 7 31 Hot Mix Patching (Hrs.) 8 16 4 28 Cold Mix Patching Hrs.) 18.0 126.00 23 103 Concrete Work (Hrs) 13.0 76 15 91 Concrete Patching (Cubic Yards) 0.48 6.05 0.52 9 Ditch Work (Hrs). 0 16 0 28 Street and Alley Maintenance (Hrs) 23.0 109 0 88 Street Sweeping (Miles) 1,695 13,340 1,469 11,495 Street Sweeping (Cubic Yards) 117 855.5 105 945 Leaves Collected (Cubic Yards) 14.0 12,654 0.0 12,131 Leaf Collection (Miles) 50 508 0 7,848 GROUNDS Work Orders Total Work Orders = 17 General = 12 Arborist = 5 Arborist Crew May 2017 May 2016 Trees Trimmed 26 11 Trees Removed 8 2 Stumps Removed 6 2 Tree Plantings 4 0 Root Pruning 0 0 Beautification Crew Transplanted plugs into pots Pulled tulip bulbs Planted hanging baskets Prepped and planting flower beds. Mowing Crews Mowing, trimming, and edging designated mowing sites. Pesticide application

Athletic Field Maintenance Prepping athletic fields for upcoming spring season.  Lining athletic fields  Filling, dragging, and prepping infields Pesticide application Litter Removal Litter person has been doing an outstanding job with emptying trash cans and picking up litter. GEOGRAPHIC INFORMATION SYSTEMS (GIS) Other Created six 8.5"x11" MISS Utility Maps for the intersection of McKee Road and Scarborough Road. Sent as PDFs to requester. Public Works Created four 8.5"x11" maps of City Alleys. Sent as PDFs to requester. Public Works Updated Easements layer. Public Works Printed one copy of the 2013 "City Owned Properties Not On Mowing List" map. Created and printed two similar maps for 2017. Public Works Troubleshoot python script errors. Public Works Finished creating eight 8.5"x11" maps of Public Works Projects. Revised based on edits from requesters. Public Works Updated the Parcels, Rentals, and Active AHIs layers. Public Works Created a web app named Public Works View. Public Works Created an address locator utilizing multiple data sources. Public Works Monthly Recycling Customer Update. FLEET AND FACILITIES MANAGEMENT Fleet Maintenance PM Work Orders Completed: 4 Number of Tire Repairs: 5 Number of Road Repairs: 12 Other Work Orders: 59 Repair Hours: 201.9 Road Repair Hours: 18.8 Total Work Orders: 63 Fabrication Hours: 22 Misc. Hours: 144.1 PM Hours: 18 # Of Scheduled PM’s: # Of Scheduled PM’s: Completed:

Major Program Updates May May MEASURE 2017 2016 DIFFERENCE Fleet Maintenance - Scheduled Preventative 1 out of 33 15 out of 33 Maintenance appointments - 42.42% 3.03 % 45.45 % being kept (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 32 out of 32 28 out of 28 completed within 5 days 0% 100 % 100 % (Quantity and Percentage) Facilities - Emergency work orders completed within 2 0 out of 0 5 out of 5 0% days (Quantity and 100 % 100 % Percentage) Water/Wastewater Divisions May 16 MAY 16 June 16 July 16 Aug 16 Oct 16 Sept 16 Total Water Prod. 146,101,000 159,483,000 172,331,000 204,088,000 203,656,000 173,574,000 176,510,000 Billed Consumpt. 125,105,000 141,806,000 147,393,000 181,484,000 179,460,000 159,687,000 184,214,000 Total Flow to County 161,418,000 129,035,000 129,309,000 129,725,000 158,799,000 169,995,000 125,583,000 City Readings 157,406,385 148,682,761 158,898,575 146,440,837 178,307,328 147,838,447 135,635,579 Nov 16 Dec 16 Jan 17 Feb 17 March 17 MAY 17 May 17 Total Water Prod. 122,328,000 132,009,000 139,873,000 126,731,000 153,874,000 142,087,000 171,797,000 Billed Consumpt. 133,279,000 114,760,000 114,760,000 150,473,000 120,373,000 127,958,000 127,958,009 Total Flow to County 114,255,000 114,682,000 141,147,600 115,346,000 120,431,000 123,927,000 170,213,000 City Readings 150,270,118 136,196,345 142,470,400 148,506,989 134,835,733 135,076,400 168,499,897 ENGINEERING SUMMARY Major Program Updates MAY 17 MAY 16 DIFF FY17 YTD FY16 YTD State and Federal Violations 0 0 0 0 0 Water Quality Complaints 2 9 - 7 114 97 Plan Review Completed Within 30 days of Submission 13 9 +4 77 93

OPERATIONAL SUMMARY Task MAY 17 MAY 16 CURRENT FY Water Production - Daily Average 5,541,839 4,712,935 1,746,527,000 Average Field Response Time (goal is <30 minutes) 17.50 16.16 16.86 Water Mains Repaired 1 2 17 Water Service Lines Repaired 1 1 16 Wastewater Mains Repaired 0 1 4 Wastewater Service Lines Repaired 0 0 5 Sewer Lines Flushed - linear feet 87,511 110,856 552,807 Sewer Mains Videoed -linear feet 0 734 15,344 Total Fire Hydrants in Service 1,839 1,820 1,839 Total Water Meters in City Distribution System 14,600 14,436 14,600

Monthly Management Committee Update May 2017 Prepared By: Arline Holloway Client Services Manager Phone: 904-360-1347 Email: aholloway@teainc.org Date: June 27, 2017 301 W. Bay Street, Suite 2600  Jacksonville, FL 32202  Tel: 904.356.3900  Toll-Free: 800.423.4800

Monthly Management Committee Update May 2017 Table of Contents I. Executive Summary 1 Power Supply Summary 1 Supply Source Summary 2 Supply Variance 2 Generation Summary 3 Emissions Summary 5 Risk Management Summary 9 II. Budget Report 10 III. Operations Management 13 Operations Summary 13 Appendix: PJM Invoice 32 June 27, 2017 Page ii

Monthly Management Committee Update May 2017 I. EXECUTIVE SUMMARY POWER SUPPLY SUMMARY Overall Power Supply costs were $457,944 below budget, predominantly driven by lower PJM-Energy, Congestion and Losses and PJM-ARR Transmission and Fees. PJM Energy, Congestion and Losses charges were $527,937. Dover’s budgeted cost for all power supply (capacity AND energy) was $67.07/MWh. The actual cost of all power supply (capacity AND energy) was $61.30/MWh. The actual cost of energy alone was $38.54/MWh as opposed to a budgeted energy cost of $39.70. Dover’s total load was 59,052 MWh versus a forecasted load of 60,800 MWh. Hedge purchases totaled 37,704 MWh, which was 64% of the actual load. Dover’s planned energy purchase from the SunPark solar installation was 1,927 MWhs. Dover’s actual energy purchase from the SunPark installation was 1,790 MWhs. Purchases from PJM (energy and fees) totaled $1,769,307. PJM Revenue (Generation Credits) totaled $769,497. The Grand Total owed to PJM for the month of May $999,810. June 27, 2017 Page 1

Monthly Management Committee Update May 2017 Supply Source Summary Supply Variance Purchased Power Variance Report: May Budget Actual Variance Gross Load 60,800 59,052 1,748 Wholesale Load 58,873 57,262 1,611 Hedged Volume (MWh) 30,844 37,704 (6,860) Unhedged Volume (MWh) 28,029 19,558 8,471 Dover SunPark Volume (MWh) 1,927 1,790 137 Renewable Energy Credits Volume 289 250 39 Hedged Cost ($/MWh) $ 41.66 $ 40.12 $ 1.55 Unhedged Energy Cost ($/MWh) $31.32 $26.99 $4.32 Solar Energy Cost ($/MWh) $130.15 $131.33 ($1.18) Energy Costs ($/MWh) $39.70 $38.54 $1.16 All-in Costs - Energy, Capacity and RECs ($/MWh) $67.07 $61.30 $5.77 June 27, 2017 Page 2

Monthly Management Committee Update May 2017 GENERATION SUMMARY Generation Revenue FY2016-17 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Jul-16 Apr-17 Jun-17 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 May-17 Budget Actual Net All Generation Revenue for the month of May was $350,776 versus a budgeted revenue of $204,733. June 27, 2017 Page 3

Monthly Management Committee Update May 2017 Generation Breakdown: City of Dover Monthly Wholesale Generation Formula May 2017 Net Generation 696.56 D Production Margin PJM - Generation Economic and Reliability Dispatch $ 57,931.05 A Natural Gas & Oil Consumption Purchases for Generation $ (23,138.00) Natural Gas Transport $ (5,345.82) Eastern Shore Cashout $ (5,515.26) Oil Consumption $ - Subtotal: Natural Gas & Oil Consumption $ (33,999.08) B Gross Production Margin $ 23,931.97 C = (A + B) $/MWh Generation Production Gross Margin $ 34.36 E = (C/D) PJM - Capacity Generation Capacity Credit $ 632,737.28 Reactive Supply and Transmission Losses $ 78,829.33 Subtotal: PJM - Capacity $ 711,566.61 F All in Generation Margin All in Generation Margin Total $ 735,498.58 (G = C + F) June 27, 2017 Page 4

Monthly Management Committee Update May 2017 EMISSIONS SUMMARY Emissions Allowance and Solar Renewable Energy Summary through May 31, 2017 The reinstated Cross-State Air Pollution Rule (CSAPR) replaced the Clean Air Interstate Rule (CAIR) beginning January 1, 2015. The State of Delaware was included in the CAIR footprint but is not included in the CSAPR footprint. The separate Clean Air Act acid rain deposition control program (CAA Title IV) which governs SO2 national allowance trading program remains in effect for Dover. Beginning with the January 2015 report, TEA no longer includes a CAIR summary. It will continue to report on Dover’s Clean Air Act Title IV SO2 allowances. Market liquidity for Title IV SO2 allowances is very low, with few transactions occurring. The following table shows estimated values for Dover’s banked allowances, based on a market price assessment published by SNL Energy. Market Value for Clean Air Act Title IV Allowances Commodity $/Ton1 Tons Market Value SO2 Allowances – Title IV $0.50 15,902 $7,951 Total $7,951 Regional Greenhouse Gas Initiative The State of Delaware is a participant in the Regional Greenhouse Gas Initiative (RGGI). The City of Dover must comply with RGGI by surrendering carbon dioxide (CO2) allowances pursuant to the State of Delaware’s laws (Title 7, Chapter 60, Sub-Title II-A). Dover had more than a sufficient number of RGGI allowances allocated to it to cover its requirements through the first compliance period (calendar years 2009-2011) and second compliance period (2012 – 2014). Any unused allowances are carried over (“banked”) for subsequent years. The table below includes Dover’s historical activities, and includes projections through 2020. Two projections are presented: (1) future annual emissions based on the average for 2009 – 2015, and (2) future annual emissions based on 2010 actual CO2 emissions which was the highest emissions year between 2009 and 2015. The table and chart indicate that Dover could run out of banked allowances as early as the end of 2018 under the high emissions scenario and by the end of 2020 under the average scenario. Therefore, Dover has initiated a program to participate in RGGI’s quarterly auctions to ensure it has adequate allowances in the future. 1 June 21, 2017 Daily Power Report by SNL Energy June 27, 2017 Page 5

Monthly Management Committee Update May 2017 Dover, DE RGGI Allowance History and Forecast - May 2017 CO2 Tons CO2 EOY Historical CO2 Tons CO2 Tons Projected EOY Projected EOY Compliance CO2 Allowances Allocated CO2 Emitted & Allowances Allowance Emitted - Proj. Emitted - Proj. Balance (5-Yr Balance (5-Yr Year (CY) Purchased Allowances Adjustments- S old Balance (5-Yr Avg) (5-Yr High) Ave) High) Historical 2009 0 62,184 5,796 56,388 2010 0 49,747 32,971 73,164 2011 0 37,311 17,746 92,729 2012 0 27,983 15,957 104,755 2013 0 24,818 10,230 119,343 2014 0 1,000 N/A 25,426 94,917 2015 0 14,000 N/A 18,828 84,070 2016 0 16,000 N/A 25,134 85,503 2017 0 8,000 N/A 73 95,502 19,115 25,426 76,388 70,076 2018 0 N/A 19,115 25,426 57,273 44,650 2019 0 N/A 19,115 25,426 38,158 19,224 2020 0 N/A 19,115 25,426 19,043 -6,202 Subject to verification to NAES report Does not include the June auction purchase of 2,000 allowances Dover RGGI Allowance History and Projection May 31, 2017 150,000 Includes the 8,000 allowances awarded in this year's Auction 35 100,000 Tons of CO2 50,000 0 -50,000 -100,000 Historical CO2 Emissions Projected CO2 Emissions - Avg CO2 Tons Emitted - Proj. (5-Yr High) EOY Historical Allowance Balance Projected EOY Balance (5-Yr Ave) Projected EOY Balance (5-Yr High) June 27, 2017 Page 6

Monthly Management Committee Update May 2017 In anticipation of needing additional RGGI allowances in the future, Dover has participated the nine out of the last eleven auctions and plans to continue to participate as required. The table below shows details for Dover’s allowance purchases for each of these previous Auctions. Dover's RGGI Allowance Purchase History RGGI Auction Auction Clearing Price Quantity of Allowances Number Auction Date ($/Ton) Awarded Total Cost 26 Dec 3, 2014 $5.21 1,000 $5,210 27 Ma r 11, 2015 $5.41 6,000 $32,460 28 Jun 3, 2015 $5.50 4,000 $22,000 29 Sep 3, 2015 $6.02 4,000 $24,080 30 Dec 2, 2015 $7.50 0 $0 31 Ma r 9, 2016 $5.25 8,000 $42,000 32 Jun 1, 2016 $4.53 6,000 $27,180 33 Sept 7, 2016 $4.54 2,000 $9,080 34 Dec 7, 2016 $3.55 0 $0 35 Ma r 8, 2017 $3.00 8,000 $24,000 36 Jun 7, 2017 $2.53 2,000 $5,060 Total s 41,000 $191,070 RGGI prices hovered near the 2017 lows during the lead up to Auction 36, but they have since rebounded following the early June auction and are now trading back above $3.00 for the first time in two months. The clearing price for Auction 36 was $2.53, down 47 cents, or nearly 16%, from the March auction $3.00 clearing price. This was the lowest auction clearing price since December 2012, $1.93, and it was down 66% from the record high $7.50 auction clearing price from December 2015. The decline in prices is largely attributed to the uncertainty regarding the future structure of the RGGI program beyond 2020 and the uncertain status of the EPA’s Clean Power Plan. The next RGGI Stakeholder Meeting is scheduled for June 27, 2017. June 27, 2017 Page 7

Monthly Management Committee Update May 2017 RGGI Futures - June 21, 2017 3.70 3.60 3.50 RGGI V13 3.40 $/Ton RGGI V14 3.30 RGGI V15 3.20 RGGI V16 3.10 RGGI V17 3.00 RGGI V18 2.90 RGGI V19 Based on the June 21, 2017 ICE price of $3.16/ton for the June 2017 futures contract, the estimated market value of Dover’s existing 95,5022 ton RGGI allowance bank is $301,786. Renewable Energy Certificates Dover owns two photovoltaic systems totaling 15 kW, consisting of one 5 kW unit at the Utilities Administration Building and two 5 kW units at the McKee Run generating station. Dover also receives solar energy produced by the 10 MW Dover Sun Park which is owned by White Oak Solar Energy, LLC. In addition to all of the physical energy produced by the Sun Park, Dover receives 15% of Sun Park’s Solar Renewable Energy Credits (SRECS). Dover participates in the Delaware Municipal Electric Renewable Portfolio Standard (DMERPS) for compliance with the State of Delaware’s RPS laws applicable to municipal utilities. The first compliance period under DMERPS was for the 12 months ending May 2014 and the second compliance period was for the 12 months ending May 2015. Through the end of generation month April 2017, Dover had accumulated a net total of 7,981 SRECs from these renewable energy resources. This total includes SRECs reported in PJM’s GATS account and Bonus allowances for Sun Park labor. This total was reduced by 2,941 SREC transferred to DEMEC for surrender on October 3, 2014 for the first compliance period, 2,861 SRECs and 574 bonus SRECs for the second compliance period on November 9, 2015, and 2,093 SRECs and 207 bonus SRECs for the third compliance period on November 22, 2016. 2 Subject to verification from RGGI COATS account. 3 Note: Retroactive Bonus Allowances were not transferred within PJM’s GATS system, but were used to offset 2014/2015 compliance obligation. June 27, 2017 Page 8

Monthly Management Committee Update May 2017 Delaware periodically holds SRECs auctions; however, these auctions are for size tiers N1 – N3, E1 and E2. The Dover Sun Park is in the N4 tier for large-scale facilities. State-wide carve outs for Tier 4 have been fully subscribed, so there is not a market for tier T4 SRECs in Delaware. The nearest viable market for Dover’s SRECs is Pennsylvania. The most recent pricing data for Pennsylvania SRECs from Karbone and Bloomberg are used in the table below. Net SREC PJM-GATS 10% Bonus Balance Market Balance SREC Vintage SRECs for Transferred to DEMEC After Market Clearing Before (June 1 – May 31) Sun Park for 2014/15 Transfer Value Price 2014/15 Labor(3) Compliance and Compliance Surrender GATs Bonus 2011/2012 $0.00 0 290.2 290.2 0 $0 2012/2013 $0.00 2,173 215.7 2,173 215.7 0 $0 2013/2014 $0.00 2,701 268 2701 268 0.0 0 2014/2015 $5.00 2,685 266.3 80 7.1 2,864.2 14,321 2015/2016 $5.00 2,586 168 0 0 2,754.0 13,770 2016/2017 $5.50 2,363 0 0 0 2,363.0 12,997 Totals 12,508 1,208.20 4,954 781 7,981.2 $41,088 TEA continues to recommend to Dover to retain these allowances for compliance with its Renewable Portfolio Standard (RPS). Additionally, Dover will need to acquire additional SRECs resources in future years. It is apparent that Dover’s portion of SRECs produced by White Oak Solar Energy Center will not be sufficient future years as the compliance requirements increase. DEMEC has indicated that it expects to have excess SRECs available for Dover’s compliance requirements. This and other alternatives will need to be evaluated in the near future. RISK MANAGEMENT SUMMARY Forward prices have decreased month over month. June 27, 2017 Page 9

Monthly Management Committee Update May 2017 II. BUDGET REPORT Budget Actual Variance May May Gross Load 60,800 59,052 1,748 Power Supply Hedged Energy $ 1,285,100 $1,512,617 $ (227,517) PJM - Energy, Congestion & Losses $ 877,800 $527,937 $349,863 PJM - ARR, Transmission and Fees $ 633,650 347,964 $285,686 Dover SUN Park Energy $ 250,800 $235,109 $15,691 Dover SUN Park RECs $ 41,800 $33,273 $8,528 RECS (Solar and Non-Solar) $ 56,100 $0 $56,100 RGGI Credit Costs $ - $0 $0 Management Fees $ 69,583 $69,583 $0 PJM - Capacity UCAP Obligated Purchased $ 863,000 $893,406 ($30,406) Subtotal - Power Supply 4,077,833 $3,619,889 $457,944 Power Generation O&M Plant O&M $ 451,825 $ 384,723 $ 67,102 Subtotal Generation O&M 451,825 $ 384,723 $ 67,102 Power Generation Production Margin PJM - Economic and reliability dispatch $ (600) ($57,931) $57,331 Fuel Costs - Natural Gas $ 200 $33,999 ($33,799) Fuel Costs - Oil $ - $0 $0 Testing Costs $ 5,542 $0 $5,542 Subtotal Generation Production Margin 5,142 ($23,932) $ 29,074 Power Generation Non-Production Revenue PJM - Generation Capacity Credit $ (631,700) ($632,737) $1,037 Emissions Allowance Sales $ - $0 $0 Reactive Supply - Gas $ (30,000) ($78,829) $48,829 Subtotal - Non-Production Revenue (661,700) ($711,567) $49,867 SubTotal - All Generation $ (204,733) ($350,776) $ 146,042 Total - Utilities Cost $3,873,100 $3,269,114 $603,986 Unit Costs Total - Power Supply $67.07 $ 61.30 $5.77 Total - Power Generation ($3.37) ($5.94) $2.57 Final Cost of Service to City of Dover Ratepayers $63.70 $55.36 $8.34 June 27, 2017 Page 10

Monthly Management Committee Update May 2017 May Variance Analysis  Power Supply o Dover consumed 1,748 MWh less than forecasted for the month. o Dover saw an unfavorable variance for budgeted Hedged Energy of $227,517. o Dover experienced a favorable variance for budgeted PJM - Energy, Congestion & Losses of $349,863 and a favorable variance for PJM ARR, Transmission and Fees of $285,686. o Dover Sun Park generated 137 MWhs less than forecasted. o The City of Dover realized a favorable variance of $457,944 for power supply vs. the monthly budget. o This resulted in a net power supply cost positive budget variance of $5.77/MWh below budget.  Generation o Non Production Revenue had a favorable variance of $49,867. o Net All Generation Revenue had a favorable variance of $146,042. June 27, 2017 Page 11

Monthly Management Committee Update May 2017 Budget Actual Variance YTD YTD Gross Load 691,000 702,636 (11,636) Power Supply Hedged Energy $ 15,295,000 $18,686,610 $ (3,391,610) PJM - Energy, Congestion & Losses $ 11,036,000 $4,717,876 $6,318,124 PJM - ARR, Transmission and Fees $ 6,970,200 5,116,369 $1,853,831 Dover SUN Park Energy $ 2,010,600 $2,105,829 ($95,229) Dover SUN Park RECs $ 325,000 $311,493 $13,507 RECS (Solar and Non-Solar) $ 617,100 $504,900 $112,200 RGGI Credit Costs $ 96,975 $9,080 $87,895 Management Fees $ 765,413 $765,413 $0 PJM - Capacity UCAP Obligated Purchased $ 9,325,700 $9,653,658 ($327,958) Subtotal - Power Supply 46,441,988 $41,871,226 $4,570,762 Power Generation O&M Plant O&M $ 5,935,975 $ 5,249,000 $ 686,975 Subtotal Generation O&M 5,935,975 $ 5,249,000 $ 686,975 Power Generation Production Margin PJM - Economic and reliability dispatch $ (781,011) ($1,423,904) $642,893 Fuel Costs - Natural Gas $ 295,821 $1,289,621 ($993,800) Fuel Costs - Oil $ - $1,123 ($1,123) Testing Costs $ 60,958 $0 $60,958 Subtotal Generation Production Margin (424,231) ($133,160) $ (291,071) Power Generation Non-Production Revenue PJM - Generation Capacity Credit $ (6,826,400) ($6,837,645) $11,245 Emissions Allowance Sales $ - $0 $0 Reactive Supply - Gas $ (330,000) ($615,521) $285,521 Subtotal - Non-Production Revenue (7,156,400) ($7,453,166) $296,766 SubTotal - All Generation $ (1,644,656) ($2,337,326) $ 692,670 Total - Utilities Cost $44,797,332 $39,533,900 $5,263,432 Unit Costs Total - Power Supply $67.21 $ 59.59 $7.62 Total - Power Generation ($2.38) ($3.33) $0.95 Final Cost of Service to City of Dover Ratepayers $64.83 $56.27 $8.56 June 27, 2017 Page 12

Monthly Management Committee Update May 2017 III. OPERATIONS MANAGEMENT OPERATIONS SUMMARY Executive Summary: During the month of May, there were no recordable accidents, lost time accidents or environmental incidents. The facility has gone 870 days through May 31, 2017 without a Lost Time Accident (LTI) and 776 days since the April 16, 2015 recordable accident. There were five (5) Near Misses reported in May 2017 at McKee Run and VanSant Generating Stations. One (1) Near Miss was reported at VanSant when an Auxiliary Operator reported a 69KV power line outside of Vansant’s perimeter fence arcing. The Control Room Operator (CRO) called City of Dover operator and reported the incident. COD dispatched proper crew to fix the power line. A second Near Miss was reported at VanSant when an operator found the AED battery pack working properly but the AED battery pack was beyond the manufacturer’s expiration date. A new pack was ordered and installed shortly afterward. A third Near Miss was reported at McKee Run when on shift Operators were planning and discussing the LOTO removal. The Group LOTO Sign-on Sheet wasn’t properly filled out to remove the LOTO. A fourth Near Miss was reported when an Operations Supervisor noticed a LOTO tag-out occurred without the proper procedure review and signature. A fifth Near Miss was reported after a CRO debriefed his crew on daily duties and his chair broke causing the CRO to fall to the ground. The chair was thrown in the metal recycling roll-off container and a new one was purchased. The McKee Run Unit 3 and VanSant Unit 11 completed one start-up each for PJM during the month of May. During the scheduled run on Unit 3 the boiler was discovered to have a tube leak. The Unit was de-rated to 44mw’s and remained on-line to the scheduled shut-down time. The Unit entered a maintenance outage on Monday for boiler inspection and repairs. The Operations Team completed one boiler hydro test on Unit 3 to verify the tube repair was completed and the Unit was made available to PJM. The VanSant starting diesel was exercised three times during the month with no issues to report. June 27, 2017 Page 13

Monthly Management Committee Update May 2017 Monthly Budget Variance - The actual expenses for the month of May are $384,723 against a budgeted amount of $471,515 for a favorable variance of $86,792 or 18.41%. The variance was due to the following:  PERSONNEL EXPENSES – A favorable monthly variance of $48,156 was due the change in employee staffing assignments and lower than anticipated increase in labor costs. As a result, this impacted three (3) labor accounts – Straight Time, Overtime, and Labor Burdens.  MATERIALS AND SUPPLIES EXPENSES – A favorable monthly variance of $16,709 was due to not completing elevator inspections as planned.  ADMINISTRATIVE EXPENSES – A favorable monthly variance of $21,927 was primarily due to the timing of the billing for the borescope inspection that was completed earlier than anticipated. A portion of this favorable variance was offset by higher than budgeted electricity costs. The RGGI COATS table has been updated to reflect the information as it is currently in the RGGI system. Upon investigation there were found to be discrepancies between EDR submitted data and RGGI data. NAES will work with the our ESS team to discuss with RGGI on how these discrepancies can be handled. This will take a collective effort from NAES, TEA, and COD. Further updates will be distributed when possible. June 27, 2017 Page 14

Monthly Management Committee Update May 2017 NAES Corporation Dover, Delaware May 2017 Monthly Report This Report Prepared by the Staff and Management of NAES Corp. 3 Structural Preservation has made the VanSant Cooling Tower ready for Summer Operations! Cover picture: NAES staff completed various painting projects, including the VanSant Cooling Tower. Shown above, the before and after picture indicate the impressive change and transformation. Plant preservation continues throughout the facility thanks to the dedicated Plant Staff. June 27, 2017 Page 15

Monthly Management Committee Update May 2017 Table of Contents 1.0 Environmental, Health and Safety 2.0 Financials 3.0 Operations 4.0 Maintenance 5.0 Capital Improvement Projects (CIP) 6.0 General Plant Information 7.0 Training 8.0 Calendar of Upcoming Events 9.0 “Value Added” Accomplishments June 27, 2017 Page 16

Monthly Management Committee Update May 2017 1.0 Environmental, Health and Safety During the month of May, there were no recordable accidents, lost time accidents or environmental incidents. The facility has gone 870 days through May 31, 2017 without a Lost Time Accident (LTI) and 776 days since the April 16, 2015 recordable accident. There were five (5) Near Misses reported in May 2017 at McKee Run and VanSant Generating Stations. One (1) Near Miss was reported at VanSant when an Auxiliary Operator reported a 69KV power line outside of Vansant’s perimeter fence arcing. The Control Room Operator (CRO) called City of Dover operator and reported the incident. COD dispatched proper crew to fix the power line. A second Near Miss as reported at VanSant when an operator found the AED battery pack working properly but the AED battery pack was beyond the manufacturer’s expiration date. A new pack was ordered and installed shortly afterward. A third Near Miss was reported at McKee Run when on shift Operators were planning and discussing the LOTO removal. The Group LOTO Sign-on Sheet wasn’t properly filled out to remove the LOTO. A fourth Near Miss was reported when an Operations Supervisor noticed a LOTO tag-out occurred without the proper procedure review and signature. A fifth Near Miss was reported after a CRO debriefed his crew on daily duties and his chair broke causing the CRO to fall to the ground. The chair was thrown in the metal recycling roll-off container and a new one was purchased. During the month of May, McKee Run discharged industrial wastewater to the Kent County Department of Public Works sewer treatment plant. The discharge volume was below the daily allowable flow limit and a representative sample was collected. The sample was sent to a certified laboratory for analysis. Based on the laboratory analytical data and the loading calculations, McKee Run was below the discharge limitations of the permit. As required by the permit, the City of Dover submitted the Significant Industrial User (SIU) Monthly Monitoring Report. The City of Dover (COD) submitted the monthly electronic NPDES Discharge Monitoring Report (e-DMR) to DNREC which indicated McKee Run did not collect storm water sample results from all outfalls. McKee Run is required to sample semi-annually. On May 19, 2017, the VanSant Unit 11 was dispatched in the real time by PJM. Shortly after start-up, an alarm indicating that the water injection system was not operating properly sounded. There was no water flow to the injection system. Maintenance staff quickly began to troubleshoot the problem to resume water flow to the water injection system. Eventually, they discovered the water flow meters were not working properly. The maintenance staff set-up the spare water meter and restarted the water injection system. Due to the fact that operational permissive are not met when the unit is shut down, the unit was required to stay on for troubleshooting purposes. The whole process of troubleshooting and repair lasted approximately 1.5 hours. On May 23, 2017, the City of Dover sent a non-certified initial notification letter to DNREC within the required 2-day time period claiming affirmative defense of malfunctioning water injection system under the Title V permit AQM-001/00076. A subsequent certified letter was sent by City of Dover to DNREC on May 25, 2017 within the 10-day time period indicating that a possible deviation occurred and that additional will be reviewed to confirm a possible deviation. On June 13, 2017, the final 30-day report was submitted by City of Dover to DNREC indicating that a deviation occurred because “the water injection system shall be operating at all times that electrical power generation is being produced”. At the time of this report, no response has been received by DNREC. June 27, 2017 Page 17

Monthly Management Committee Update May 2017 All staff read and acknowledged a refresher training module that described the chemicals and wastes which are handled at both McKee Run and VanSant. This is required as part of hazardous communication and waste regulations. 1.1 Environmental, Health and Safety Tables June 27, 2017 Page 18

Monthly Management Committee Update May 2017 4 *Information included in the table came directly from past EDR submitted to EPA. Information provided in the table is inconsistent with information shown in the RGGI account balances. June 27, 2017 Page 19

Monthly Management Committee Update May 2017 1.2 Title V Air Permit Fuel Operation Compliance McKee Run Generating Station: The Title V Permit dictates that natural gas is the primary fuel source for the unit operations and stipulates that by April 16, 2015, the boiler shall not combust oil for more than 10.0% of the average annual heat value (MMBtu) input during any 3 calendar years or no for more than 15% of the annual heat rate during any single calendar year. The tables below track fuel combustion operations to ensure compliance with the respective MRGS Title V permits are maintained. Up to 48 hours can be used for valid “testing” purposes and gas curtailments are an allowable exception to the rule. The plant is communicating with Eastern Shore to obtain any required written confirmation of NG outages for compliance purposes. We are determining how many operating hours were done for “testing” which will also reduce the required natural gas to combust to be in compliance for Unit 3. Van Sant Station: The Title V Air permit restrictions with regards to operations, is limited to 70,080 MW-hr. per calendar year with a rolling average of 35,040 MW-hr. over the previous 3 calendar years. June 27, 2017 Page 20

Monthly Management Committee Update May 2017 2.0 Financials Monthly and year to date financial results as compared with the approved power plant budget for the Generation Units are provided below. 2.1 Variance analysis: The actual expenses for the month of May are $384,723 against a budgeted amount of $471,515 for a favorable variance of $86,792 or 18.41%. The variance was due to the following: PERSONNEL EXPENSES – A favorable monthly variance of $48,156 was due the change in employee staffing assignments and lower than anticipated increase in labor costs. As a result, this impacted three (3) labor accounts – Straight Time, Overtime, and Labor Burdens. MATERIALS AND SUPPLIES EXPENSES – A favorable monthly variance of $16,709 was due to not completing elevator inspections as planned. ADMINISTRATIVE EXPENSES – A favorable monthly variance of $21,927 was primarily due to the timing of the billing for the borescope inspection that was completed earlier than anticipated. A portion of this favorable variance was offset by higher than budgeted electricity costs. June 27, 2017 Page 21

Monthly Management Committee Update May 2017 3.0 Operations Unit Operations / Outages / Trips: The McKee Run Unit 3 and VanSant Unit 11 completed one start-up each for PJM during the month of May. During the scheduled run on Unit 3 the boiler was discovered to have a tube leak. The Unit was de-rated to 44mw’s and remained on-line to the scheduled shut-down time. The Unit entered a maintenance outage on Monday for boiler inspection and repairs. The Operations Team completed one boiler hydro test on Unit 3 to verify the tube repair was completed and the Unit was made available to PJM. The VanSant starting diesel was exercised three times during the month with no issues to report. June 27, 2017 Page 22

Monthly Management Committee Update May 2017 June 27, 2017 Page 23

Monthly Management Committee Update May 2017 5 3.1 Team Report: The Operations Department continues to utilize the on duty Day Shift Team to support plant operations, general maintenance of the plant and support the maintenance department by successfully completing Preventative Maintenance (PM) work orders and other plant related PM tasks. The Operations Team completed GPI Learning courses for the month of May. GPI online training will be utilized monthly to complete NAES SMP (Safety & Environmental) Training. The Operations Team will review the plant’s safety and environmental permits/policies/manuals and complete a final test for knowledge and familiarity with the subject material. 4.0 Maintenance During the month of May, the Plant Maintenance staff continues to address the backlog of work orders, preventative maintenance (PM’s) and new work orders received during the month. Back logged Work Orders are work orders that have been open for greater than thirty days. There were 113 new work orders issued with 100 work orders being completed, and 53 of the back logged work orders completed during the month. There were 2 new Safety Work Orders entered into the plant’s Computerized Maintenance Management System (MP2) for the McKee Run site during the month. These safety work orders were completed during the month. The table below summarizes the monthly work order activities based on MP2 work order records and will continue to improve with time. This table gives a representation of identified outstanding work; Preventative Maintenance tasks completion and remaining corrective work and back logged work orders that require attention. 5 *Hot Gas Path inspection June 27, 2017 Page 24

Monthly Management Committee Update May 2017 Notable activities during the month include: A tube leak was discovered on the northwest corner on the ground floor of Unit 3 boiler. The maintenance staff removed the lagging from the boiler after the unit had shut down to determine where the leak was located. The leak was found on the second tube from the corner of the boiler. APEX Piping made the repairs to the boiler by removing a section of boiler tube and installing a new boiler tube in the place of the old one. The Operation staff completed an operating pressure hydro of the boiler. There were no leaks discovered inside or outside of the boiler. EIA 860 and EIA 923 annual reports were entered into the US Energy Information Administration’s electronic system prior to their due dates. The daily generation data power meter report system was offline for approximately 5 days during the month. This problem caused the control room operator to manually input hourly system data into reporting spreadsheets until the problem could be investigated and addressed by the meter vendor. The problem was fixed by the vendor and automatic reporting capabilities were restored. Forest Fence was contracted to remove and replace the fence on the east, north side of the facility and around the buss yard. Miss Utility was contacted to locate underground lines. A temporary fence was installed before any of the old fence was removed. The NAES IC&E staff removed and replaced all of the grounding on the fence for the buss yard. Once all this was completed the old fence was removed and the new fence was installed. New gates were installed and adjusted for proper operation. June 27, 2017 Page 25

Monthly Management Committee Update May 2017 The Maintenance staff started the prepping and then painting the structure of the gas turbine at VanSant. The structures were cleaned and rust removed from areas on the turbine. The surfaces of the structures were then painted with a coat of primer. The finish coat was painted on. The structures were painted with a machine gray color. This work enhanced the facility look and preserves the structures. A concern was brought to the attention of the safety committee about the entering and exiting the shop trucks. The trucks are 3/4 ton trucks and the height of the trucks is taller than a normal 1/2-ton truck. It was suggested that running boards be installed on the trucks for the safety of the employees entering and exiting the vehicles. The running boards were purchased and installed. The running boards do make it safer for employees entering and exiting the vehicles. June 27, 2017 Page 26

Monthly Management Committee Update May 2017 5.0 Capital Improvement Projects (CIP) This month’s report for CIP project planned and budgeted for the current budget year 2016/2017 with the status to date for the project. June 27, 2017 Page 27

Monthly Management Committee Update May 2017 6.0 General Plant Information Operations Supervisor Lawrence Sheranko attended the 2017 O&M Conference in San Antonio, Texas. This conference was help from May 15 through May 18, 2017. This conference gives an opportunity to learn valuable O&M skills and provides networking capabilities with other facilities within the fleet and around the country. Maintenance Mechanic Eric Carrow had his 15-year Plant anniversary as of May 13, 2017. During his time with McKee Run, Eric worked his way up to Senior Operator before transitioning to Maintenance Mechanic in 2016. His broad knowledge of Operations and Maintenance make him an invaluable team member, and we are pleased he continues to share his knowledge and professionalism. Five (5) Near Misses were reported this month and a total of fourteen (14) have been reported since the start of the fiscal calendar. 7.0 Training The May Safety Committee meeting topic “Proper Use of Propane Grill During Summer Months” was reviewed and discussed in Team meetings and by the entire staff. All staff read and acknowledged a refresher training module that described the chemicals and wastes which are handled at both McKee Run and VanSant. This is required as part of hazardous communication and waste regulations. Operations Staff has been busy completing PJM required NERC training and OES-NA certified NERC Training for PJM CEH’s. June 27, 2017 Page 28

Monthly Management Committee Update May 2017 8.0 Calendar of Upcoming Events A forecast of general event dates for the power plant projects, outages and various agency reporting dates are listed below. June 27, 2017 Page 29

Monthly Management Committee Update May 2017 9.0 “Value Added” Accomplishments during May During the month the power plant staff accomplished the normal preventative and corrective maintenance for the generation units. We are responsible for maintaining and protecting the City of Dover power generation assets, and keeping them “available”, for dispatch when called. Listed below are some of the work accomplishments that have been completed this past month that NAES feels added value to the generation assets, protected them from deterioration or inoperability, and overall increased their life expectancy through improved equipment maintenance practices which include preventative and predictive maintenance tasks (see Section 4 - Maintenance Work Orders) for the City of Dover units.  The Operations Teams continues painting the outside hand rails. The plan is to gradually improve the plant appearance and equipment for both generation sites over the course of the next couple of years.  The Operations and IC&E Team completed a successful natural gas purge of Units one and two natural gas piping systems for decommissioning work required by DNREC.  The Operations Team has been installing fencing privacy slats on the east side of the plant. Utilizing the NAES staff for this project is a cost savings to NAES and the client, City of Dover.  The Maintenance staff started the structure preservation at The VanSant Generating Station. The structures have been cleaned and painting has begun. The pictures below are just some of the improvements that have been made during the month. June 27, 2017 Page 30

Monthly Management Committee Update May 2017 June 27, 2017 Page 31

Monthly Management Committee Update May 2017 APPENDIX: PJM INVOICE REPORT NAME: Monthly Billing Statement - CSV and XML CUSTOMER ACCOUNT: City of Dover, Delaware CUSTOMER CODE: DOVDE CUSTOMER ID: 76.000000 FINAL BILLING STATEMENT ISSUED: 6/7/2017 9:06 BILLING PERIOD START DATE: 5/1/2017 BILLING PERIOD END DATE: 5/31/2017 INVOICE NUMBER: 2017053100076.000000 INVOICE DUE DATE: 6/16/2017 12:00 SOURCE BILLING PERIOD CHARGES ADJ BILLING LINE ITEM NAME START AMOUNT ($) 1100.000000 Network Integration Transmission Service 416352.630000 1108.000000 Transmission Enhancement 73063.210000 1130.000000 Firm Point-to-Point Transmission Service 0.000000 1140.000000 Non-Firm Point-to-Point Transmission Service 0.000000 1200.000000 Day-ahead Spot Market Energy 567416.050000 1205.000000 Balancing Spot Market Energy 11051.450000 1210.000000 Day-ahead Transmission Congestion -86203.960000 1215.000000 Balancing Transmission Congestion 3003.450000 1220.000000 Day-ahead Transmission Losses -29623.460000 1225.000000 Balancing Transmission Losses -934.680000 1230.000000 Inadvertent Interchange 1025.590000 1242.000000 Day-Ahead Load Response Charge Allocation 43.850000 1243.000000 Real-Time Load Response Charge Allocation 38.160000 1250.000000 Meter Error Correction -3742.920000 PJM Scheduling, System Control and Dispatch 1301.000000 Service - Control Area Administration 12217.620000 PJM Scheduling, System Control and Dispatch 1302.000000 Service - FTR Administration 0.000000 PJM Scheduling, System Control and Dispatch 1303.000000 Service - Market Support 2867.620000 PJM Scheduling, System Control and Dispatch 1304.000000 Service - Regulation Market Administration 104.000000 PJM Scheduling, System Control and Dispatch 1305.000000 Service - Capacity Resource/Obligation Mgmt. 1183.580000 PJM Scheduling, System Control and Dispatch 1307.000000 Service - Market Support Offset -206.080000 1313.000000 PJM Settlement, Inc. 206.080000 1314.000000 Market Monitoring Unit (MMU) Funding 358.180000 1315.000000 FERC Annual Recovery 4415.800000 Organization of PJM States, Inc. (OPSI) 1316.000000 Funding 40.720000 North American Electric Reliability Corporation 1317.000000 (NERC) 733.060000 1318.000000 Reliability First Corporation (RFC) 1175.200000 Transmission Owner Scheduling, System 1320.000000 Control and Dispatch Service 4322.700000 June 27, 2017 Page 32

Monthly Management Committee Update May 2017 Reactive Supply and Voltage Control from 1330.000000 Generation and Other Sources Service 40201.390000 1340.000000 Regulation and Frequency Response Service 8995.370000 1360.000000 Synchronized Reserve 4771.710000 1362.000000 Non-Synchronized Reserve 837.000000 1365.000000 Day-ahead Scheduling Reserve 6624.690000 1370.000000 Day-ahead Operating Reserve 843.350000 1375.000000 Balancing Operating Reserve 3340.100000 Balancing Operating Reserve for Load 1376.000000 Response 3.460000 1378.000000 Reactive Services 5791.240000 1380.000000 Black Start Service 7476.270000 1400.000000 Load Reconciliation for Spot Market Energy -1816.020000 Load Reconciliation for Transmission 1410.000000 Congestion 167.770000 1420.000000 Load Reconciliation for Transmission Losses 8.420000 Load Reconciliation for Inadvertent 1430.000000 Interchange 0.510000 Load Reconciliation for PJM Scheduling, 1440.000000 System Control and Dispatch Service -17.540000 Load Reconciliation for PJM Scheduling, 1441.000000 System Control and Dispatch Service Refund 0.870000 Load Reconciliation for Market Monitoring Unit 1444.000000 (MMU) Funding -0.420000 Load Reconciliation for FERC Annual 1445.000000 Recovery -5.190000 Load Reconciliation for Organization of PJM 1446.000000 States, Inc. (OPSI) Funding -0.050000 Load Reconciliation for North American 1447.000000 Electric Reliability Corporation (NERC) -0.860000 Load Reconciliation for Reliability First 1448.000000 Corporation (RFC) -1.380000 Load Reconciliation for Transmission Owner Scheduling, System Control and Dispatch 1450.000000 Service -5.080000 Load Reconciliation for Regulation and 1460.000000 Frequency Response Service -4.640000 1470.000000 Load Reconciliation for Synchronized Reserve -2.200000 Load Reconciliation for Non-Synchronized 1472.000000 Reserve 0.110000 Load Reconciliation for Day-ahead Scheduling 1475.000000 Reserve 0.030000 Load Reconciliation for Balancing Operating 1478.000000 Reserve -3.200000 1490.000000 Load Reconciliation for Reactive Services -0.840000 1600.000000 RPM Auction 14785.450000 1610.000000 Locational Reliability 676685.670000 1611.000000 CP Transitional Locational Reliability 218542.250000 1250.000000 A Meter Error Correction 42826.000000 10011.230000 PJM Scheduling, System Control and Dispatch 1304.000000 A Service - Regulation Market Administration 42705.000000 0.140000 PJM Scheduling, System Control and Dispatch 1304.000000 A Service - Regulation Market Administration 42736.000000 0.040000 PJM Scheduling, System Control and Dispatch 1304.000000 A Service - Regulation Market Administration 42767.000000 0.060000 PJM Scheduling, System Control and Dispatch 1304.000000 A Service - Regulation Market Administration 42795.000000 0.090000 PJM Scheduling, System Control and Dispatch 1304.000000 A Service - Regulation Market Administration 42826.000000 0.260000 June 27, 2017 Page 33

Monthly Management Committee Update May 2017 PJM Scheduling, System Control and Dispatch Service Refund - Regulation Market 1311.000000 A Administration 42767.000000 -0.010000 PJM Scheduling, System Control and Dispatch Service Refund - Regulation Market 1311.000000 A Administration 42795.000000 -0.010000 Organization of PJM States, Inc. (OPSI) 1316.000000 A Funding 42736.000000 -6.470000 Organization of PJM States, Inc. (OPSI) 1316.000000 A Funding 42767.000000 -5.570000 Organization of PJM States, Inc. (OPSI) 1316.000000 A Funding 42795.000000 -6.060000 Organization of PJM States, Inc. (OPSI) 1316.000000 A Funding 42826.000000 -5.420000 1340.000000 A Regulation and Frequency Response Service 42705.000000 17.290000 1340.000000 A Regulation and Frequency Response Service 42736.000000 26.720000 1340.000000 A Regulation and Frequency Response Service 42767.000000 5.100000 1340.000000 A Regulation and Frequency Response Service 42795.000000 20.100000 1340.000000 A Regulation and Frequency Response Service 42826.000000 18.350000 1360.000000 A Synchronized Reserve 42826.000000 0.060000 1362.000000 A Non-Synchronized Reserve 42736.000000 -1.470000 1365.000000 A Day-ahead Scheduling Reserve 42736.000000 -0.010000 1370.000000 A Day-ahead Operating Reserve 42583.000000 -0.530000 1370.000000 A Day-ahead Operating Reserve 42795.000000 33.600000 1375.000000 A Balancing Operating Reserve 42125.000000 1.100000 1375.000000 A Balancing Operating Reserve 42156.000000 2.290000 1375.000000 A Balancing Operating Reserve 42186.000000 5.490000 1375.000000 A Balancing Operating Reserve 42583.000000 0.100000 1375.000000 A Balancing Operating Reserve 42736.000000 -2.990000 1375.000000 A Balancing Operating Reserve 42795.000000 -17.110000 1375.000000 A Balancing Operating Reserve 42826.000000 20.760000 1378.000000 A Reactive Services 42826.000000 -167749.000000 1930.000000 A Generation Deactivation 42826.000000 209.380000 Total Charges 1808703.600000 SOURCE BILLING PERIOD CREDITS ADJ BILLING LINE ITEM NAME START AMOUNT ($) 2100.000000 Network Integration Transmission Service 0.000000 2108.000000 Transmission Enhancement 15130.110000 2130.000000 Firm Point-to-Point Transmission Service 0.000000 2140.000000 Non-Firm Point-to-Point Transmission Service 429.230000 2210.000000 Transmission Congestion 0.000000 2220.000000 Transmission Losses 17565.780000 Transmission Owner Scheduling, System 2320.000000 Control and Dispatch Service 0.000000 Reactive Supply and Voltage Control from 2330.000000 Generation and Other Sources Service 29388.000000 2340.000000 Regulation and Frequency Response Service 0.000000 2360.000000 Synchronized Reserve 113.210000 2365.000000 Day-ahead Scheduling Reserve 31761.930000 2370.000000 Day-ahead Operating Reserve 0.000000 2375.000000 Balancing Operating Reserve 316.620000 2380.000000 Black Start Service 0.000000 2420.000000 Load Reconciliation for Transmission Losses -19.170000 2510.000000 Auction Revenue Rights 64550.990000 2600.000000 RPM Auction 647522.730000 2640.000000 Incremental Capacity Transfer Rights 1592.160000 2661.000000 Capacity Resource Deficiency 229.300000 June 27, 2017 Page 34

Monthly Management Committee Update May 2017 2666.000000 Load Management Test Failure 280.520000 2140.000000 A Non-Firm Point-to-Point Transmission Service 42736.000000 -4.080000 2140.000000 A Non-Firm Point-to-Point Transmission Service 42826.000000 35.630000 2220.000000 A Transmission Losses 42583.000000 0.410000 Total Credits 808893.370000 Monthly Billing Net Total 999810.23 Previous Weekly Billing Net Total 839626.180000 Total Due / Receivable 160184.050000 End of Report June 27, 2017 Page 35

City Planner’s Monthly Report Planning, Inspections & Recreation MAY 2017 Planning, Inspections & Recreation Highlights The monthly report contains a wealth of information about the departments that demonstrate the volume of activity and the scope of our responsibilities. But there are also excellent indicators of the general eco- nomic health of the community as well. There are obvious signs of an increasingly healthy economy in Dover during FY17:  Building permit revenues are up 141% over last year  $860,000+ in building permit fees received so far this year v. $600,000 last year  This year 111 permits have been issued for new residential units and over $37 million in new commercial investment has been approved  Over $21,000 in fee waivers were approved within the DDD area, indicating a renewed interest in down- town Inspections and Code Enforcement numbers are also up significantly:  There were 407 code enforcement inspections in May and 1638 YTD  21 additional properties were identified and registered as vacant  A number of dangerous buildings are being demolished helping to eliminate blight  Building related inspections are up by almost 1000 compared to this time last year  2187 business licenses were issued so far this year versus only 1256 last year Park and Recreation activities' and participation are steady compared to last year but a renewed interest in our parks system has resulted in two community meetings, submission of grant requests for planning and park development, with a focus on reestablishing Dover Park to its anchor park status. Planning staff is working diligently to improve processes and clarifying ordinance provisions to make the community more business friendly. Increased coordination with various stakeholders regarding economic activity, housing, and redevelopment are also ongoing priorities.  Dawn Melson-Williams attended the Plan4Health Roundtable Summit on May 12, 2017. Presentations at the event included Mapping of Assets, the Statewide Health and Equity Assessment, collaborative part- nerships and brainstorming of ideas for healthy living with a prioritization of future tasks related to Health. The Plan4Health is a grant-funded program that will result in recommendations for incorporating healthy living into the City’s Comprehensive Plan. http://deplan4health.org  Dave Hugg attended the Downtown Development District Workshop on May 31, 2017 to report on activ- ities in Dover’s Downton Development District and to learn about our Districts throughout the State.

PROGRESS IN PICTURES 1365 N. DuPont Highway—T. Mobile “Dover Behavioral Health” 725 Horsepond Rd.-

PROGRESS IN PICTURES 231 Nob Hill Road—Clearview Meadows 344-365 Tribbitt Street- Cannon Mills

Planning, Inspections & Recreation Revenue FY '17 Budget FY '17 Actual YTD thru May Revenue Stream Business License $1,467,000 $ 1,455,252 99% PERFORMING ARTS ON THE Trailer License $21,000 $ 18,294 87% GREEN SERIES-is kicking off the Building Permits $609,000 $ 860,869 141% 41st season! Be sure to join us Cert. of Occupancy $10,000 $ 14,800 148% on Thursdays now until Sep- Public Occupancy $21,000 $ 23,703 113% tember 7th at 7pm. Lodging House $14,100 $ 13,640 97% Plumbing/Heating/Air $115,000 $ 120,926 105% Rental Inspection Fee $437,000 $ 398,969 91% Miscellaneous $27,000 $ 27,567 102% Fire Protection Fees $65,000 $ 62,339 96% Code Enf. Fines $35,000 $ 27,400 78% Vacant Building Reg. $150,000 $ 257,585 172% Total P&I Revenue $2,971,100 $ 3,281,344 110% Recreation $150,000 $ 131,330 88% PERSONNEL AND TRAINING  Wayne Voshell completed three days of training on May 21-23 to renew the Certified Playground Safety Inspector license.  Sherwanda Rachal Speaks completed food safety training with the Food Bank of Delaware in order to remain eligible to receive free breakfast lunch services for the summer day camps. PLANNING OFFICE The Planning Office is part of the review process for certain types of construc- tion activity permits (Building Permits, Sign Permits, etc.) and Certificate of Oc- cupancy permits. For May 2017, Planning Staff was involved with review of 105 Permits and 14 Certificates of Occupancy permits. This results in a 2017 calen- dar year to date total of 448 Permits and Certificates of Occupancy (2016 calen- dar year to date total of 451 Permits and COs compared to 374 for 2015). Plan- ning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  The Planning Office continues to be involved in the following studies and projects: Restor- ing Central Dover Community Plan implementation, the Dover/Kent County MPO Region- al Bicycle Plan Update project, and Downton Parking Study.  The Planning Office is utilizing the data collection from fieldwork for the study of “Non- conforming Uses” to identify non-compliant uses in specific residential zones. The first set of non-conforming property owners (Round 1) received Notification Letters in August 2016 with December 31, 2016 as the sunsetting date for the nonconforming uses. A num- ber of the identified properties took action to resolve the non-conformity. The second set of non-conforming properties (Round 2) were sent letters on February 24, 2017 to notify them of the non-conformity with June 30, 2017 as the sunsetting date for the noncon- forming uses if not resolved. In May a rezoning application was in the review process to resolve a non-conformity at a property (Z-17-03). Planning Staff was in contact with sev- eral remaining property owners to assist them in beginning the process to take action to resolve their non-conformities. Construction Activity  Construction activities continue at several multi-family residential projects including the Tall Pines project at 1655 and 1665 Kenton Road (S-14-18), Leander Lakes Apartments (S- 12-18), and Phase 2 of the Blue Hen Apartment Complex.  There is residential construction activity in Clearview Meadows PND, Nottingham Mead- ows, Senators Lake, Seskinore, Village of Cannon Mill, Village of Westover and Chestnut Grove Farms. Certificates of Occupancy were issued to a total of 9 residential projects in- cluding 2 one family detached dwellings, 5 townhouse units, and 2 apartment buildings in the month of May.  A Building Permit was also issued for the following project: Panera Bread Restaurant at 545 North DuPont Highway (S-16-23). MAY FY17 TOTAL FOR FY17 New Home Permits Issued 14 125 Value of Commercial Projects 2,545,909.00 39,903,647.00 Downtown Incentives (Fees $759.00 $21,965.25 Waived)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on May 15, 2017. The next Planning Commission meet- ing is scheduled for June 19, 2017. S-15-05 North Street Mini Storage at 1351 West North Street – Planning Commission moved to grant a one-year extension of the Planning Commission approval granted on May 18, 2015 of a Site Development Plan to construct a self-storage facility consisting of three (3) buildings totaling 108,940 S.F. to include an office building and two (2) storage buildings with 519 units, and associated site improvements. Z-17-03 Lands of Most Worshipful Prince Hall Grand Lodge at 1408, 1412, and 1416 College Road – Planning Commission moved to approve recommendation to City Council for rezon- ing of three parcels located on the southeast side of College Road. SB-17-01 Minor Subdivision Plan at 749 West North Street -Planning Commission moved to approve a Minor Subdivision Plan application to permit subdivision of a 23,144 S.F. lot into three (3) new lots of approximately 7,400 S.F. +/- each. S-17-13 Longhorn Steakhouse at 505 North DuPont Highway -Planning Commission moved to approve a Site Development Plan to permit construction of a 5,842 S.F. Longhorn Steakhouse res- taurant and related site improvements. Board of Adjustment The Board of Adjustment met on May 19, 2017. The next regular scheduled meeting of the Board of Adjustment is scheduled for May 18, 2017. The following Applications were considered: Applicant #V-17-08 Revised Day Care Center at 868 South State Street: Shell’s Early Learning Center–The Board moved to approve a variance from the requirements of the Zoning Or- dinance, Article 5 §14.31 pertaining to maximum number of children in a day care center in a residen- tial zone; and Article 3, §1.14(a)(v) pertaining to maximum building coverage of a conditional use in a residential zone. The requested variances are to allow the number of children in the day care center to increase from a maximum of 50 children to 83 children, and to allow the permitted total building coverage of the lot to increase from a maximum of 20% to 23.7%. Historic District Commission The Historic District Commission met on May 18, 2017. The next Historic District Commission meeting is scheduled for June 15, 2017. The Commission heard presentations of the Summary of Applications and Permits with Architectural Review Certifications for calendar year 2016 and 2017. Updates on Re- search Consultation on Proposed Project Fence Project at 2 North State Street: Fence Height and Ma- terials. There were also updates on the Certified Local Government (CLG) Program application for CLG Grant Funding for FFY2017.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY16 Projects The following projects are underway: Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Four (4) families purchased homes. Dover Interfaith Mission for Housing CDBG funds will be used to provide operation costs for the shelter. One hun- dred (100%) of funds have been expended year to date. This project is com- plete. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance ser- vices for homeless households within the City. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Pro- grams CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and to complete emer- gency home repairs to eliminate housing conditions that threaten the health and safety of low income homeowners. Rehabs of two (2) single family homes are underway and emergency home repairs have been completed for six (6) families.

Code Enforcement Activity—MAY Case Type # cases current # cases % staff initiated % staff initiated month YTD (July current month YTD to July) No valid Rental Permit 48 209 100% 99% No valid Building Permit 9 52 75% 82% Tall grass and weeds 143 329 75% 71% Unregistered vehicle 9 59 95% 91% Abandoned vehicle 1 34 100% 75% Annual Housing Inspection 30 423 97% 89% Property Maintenance – 30 309 60% 69% Exterior Electric Termination 20 122 95% 90% Dover Code of Ordinances 29 359 48% 70% Zoning 5 36 20% 61% Total Cases 324 1962 Total # of Inspections For 455 Month

Dangerous Buildings, Vacant Buildings & Demolitions  35 N. Queen Street—The structure has been demolished.  126 N. Ann Avenue—All renovation and plumbing permits have been closed and ap- proved. The property is currently vacant and for sale.  131 N. Kirkwood Street —The property was condemned and taken forward to City Coun- cil as a dangerous building on November 7, 2016. Council ordered the owner to demolish the structure by December 7, 2016. The asbestos survey and abatement have been com- pleted with the demolition of the structure scheduled for June.  954 Lincoln Street—The property was condemned and taking forward to City Council as a dangerous building on November 7, 2016. Council ordered the owner to demolish the structure by December 7, 2016. The asbestos survey and abatement have been complet- ed . The mortgage company has requested time to make renovations. The demolition has been put on hold.  801 North State Street—The property was condemned on October 21, 2016 due to fire damage. A demolition permit has been obtained by the owner.  1175 Horsepond Road—The property was condemned on November 14, 2016 due to the dilapidated condition of the home. Notice was sent to the owner to repair or demolish the structure by February 23, 2017, or City Staff would take the property forward to City Council as a dangerous building. Property was presented to City Council on March 6, 2017; Council declared the property dangerous and ordered the owner to demolish by April 7, 2017. The owner is working to have the building demolished.  236 Eisenhower Drive—The property was condemned on August 29, 2016, due to the di- lapidated condition of the home. Notice was sent to the owner to repair or demolish the structure by February 23, 2017, or City Staff would take the property forward to City Council as a dangerous building. Property was presented to City Council on March 6, 2017; Council declared the property dangerous and ordered the owner to demolish by April 7, 2017. The demolition of the structure has been scheduled for late June, 2017.  Vacant Buildings—During the month of May, twenty one (21) additional buildings were registered as vacant, and $10,750.00 in vacant building registration fees were collected.

Building Inspections & Licensing Summary Current July 16-June17 May 2016 July 15-June16 MAY 17 FYTD 17 MAY 16 FYTD 16 PERMITTING AND LICENSING Permits Issued MAY 17 FYTD 17 MAY 16 FYTD 16 Administrative Permit 3 56 5 49 Building Addition/Renovation Permits 42 355 44 342 Building Permits 45 308 37 247 Demolition Permits 5 35 2 58 Fence Permits 16 102 21 99 Fire Prevention Permits 6 96 4 113 Mechanical Permits 25 470 35 433 Plumbing Permits 46 457 19 422 Sign Permits 10 158 27 255 Swimming Pool Permits 2 121 2 5 Business Licenses 26 2213 66 1322 Merchant Licenses 2 369 1 285 Contractor Licenses 28 216 26 930 Lodging House Licenses 1 66 0 47 Manufactured Homes 2 397 1 274 Public Occupancy 13 458 33 435 Rental Dwelling 71 3237 92 3331 BUILDING INSPECTIONS Inspections MAY 17 FYTD 17 MAY 16 FYTD 16 Building 375 4431 280 3370 Plumbing/Mechanical 665 5546 326 3492 Certificate of Occupancy 14 187 11 153

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated a total of five (5) incidents in the month of May to include a major fire loss at 856 Forest St and 411 Collins Dr. The Fire Marshal’s Office made 2 arrests in the month of May with the assistance of the Dover Po- lice Department. The Fire Marshal attended a 2 week Fire Investi- gation Interview and Testimony class at the Na- tional Fire Academy. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 18 264 403 Deficiencies From the Above Inspections 73 889 983 Fire Code Violations/Deficiencies/Complaints 6 319 478 C/O & Fire Equipment Acceptance Tests 7 132 118 Meetings & Walk Through 21 440 106 Fire Plan Review & DAC 8 135 - Month Year to Date Previous Year to Date Accidental 2 totaling $11,000 29 totaling $612,003 $421,000 Undetermined 0 6 totaling $805,501 $22,900 Incendiary 3 totaling $381,000 10 totaling $552,600 $73,600 Arrest Made with DPD 2 4 - Investigation Time 35 hours 307 hours - Injuries 1 6 - Deaths 0 0 - Please feel free to contact our office at any time with any questions or concerns. Thank you!

Recreation Division Enrollment Summary MAY FY17 verses MAY FY16 Category FY/17 FY/16 General Recreation 156 184 Sports 7 74 Trips 0 0 Leagues 310 255 Camps 0 20

Revenue Breakdown: May 2017 verses May 2016 General Recreation $1858.00 General Recreation $2988.50 Sports $0.00 Sports $420.00 Trips $333.00 Trips $0.00 Leagues $14,430.00 Leagues $19,735.00 Building & Field Rentals $1050.00 Building & Field Rentals $800.00 Camps $3840.00 Camps $2765.00 Youth Connections/CSW $17,753.00 Youth Connections/CSW $16,742.78

John W. Pitts Recreation Center – MAY 2017 Total Program Attendance Facility Usage By The Hour ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour MAY 17 FYTD 17 MAY 16 FYTD 16 Open Gym 498 4,009.5 477 4,105.25 Fitness Classes 32 351.5 28 372.5 Leagues 47 1,204 41.5 1,174 Camps 0 1,011.5 0 998 Sports Classes 0 145.5 12 160.5 Meetings & Rentals 20 179.5 35 267 Enrichment Classes 2 9.5 2 27 Total Facility Usage Hours 599 6,911 595.5 7,104.25 Daily Program Attendance** MAY 16 FYTD 17 MAY 16 FYTD 16 Total 1,340 54,905 1,632 56,940 Open Gym 477 4,164 478 4,170 Fitness Classes 122 1,386 143 2,116 Leagues 704 44,276 576 44,508 Camps 0 1,310 25 1,231 Sports Classes 0 2,247 95 2,126 Meetings & Rentals 25 1,472 332 2,656 Enrichment Classes 12 50 8 133 Since our opening in late April 2008, we have had 501,758 guests at the John W. Pitts Recreation Center. Open Gym Registrations and Packages Sold PACKAGES SOLD: MAY MTD YTD FYTD Daily: 5 $15 151 $165 Individual Quarterly: 0 $0 57 $105 Individual Annual: 0 $0 0 0 Family Quarterly: 0 $0 0 0 Family Annual: 0 $0 0 0 Revenue 5 $15 208 $270

MAY 2017 PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS MAY 2017 FINANCE DEPARTMENT ACTIVITY LEVELS FY16 YTD FY17 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 6,532 6,486 Total Amount of All Deposits $ 119,295,349 $ 120,379,759 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 825,303 100.0% $ 118,060,354 832,783 100.0% $ 124,032,419 Wages and Hours Worked Regular 681,709 82.6% $ 15,311,794 684,573 82.2% $ 15,695,891 All over time 32,250 3.9% $ 1,397,411 30,385 3.6% $ 1,333,340 Other Paid or Unpaid Wages and Hours Vacation 38,317 4.6% $ 1,064,745 39,261 4.7% $ 1,116,975 Sick 14,987 1.8% $ 378,829 18,231 2.2% $ 487,424 Terminal Leave - Retiree Vacation/Sick Payout 16,976 2.1% $ 554,213 23,856 2.9% $ 774,362 Comp Time 6,953 0.8% $ 209,181 6,715 0.8% $ 191,604 Personal 2,996 0.4% $ 98,399 5,530 0.7% $ 184,102 Leave Without Pay 2,665 0.3% $ - 2,736 0.3% $ - Other (description below) 28,451 3.4% $ 1,019,890 21,498 2.6% $ 751,546 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 24 24 Number of Payroll Checks & Direct Deposits Issued 9,342 9,579 Number of Pension Checks Issued 16,735 16,652 Total Pension Benefits Paid - Defined Benefit Plan $ 28,735,848 $ 28,775,456 ACCOUNTS PAYABLE Number of Check Vouchers 5,693 5,724 Number of EFT Vouchers 2,376 2,498 Vouchers Dollar Amount Disbursed $ 66,896,095 $ 62,848,376 PROCUREMENT & INVENTORY ACTIVITY LEVELS Warehouse Stock 3,000,000 1,440 1,420 2,500,000 1,400 1,380 2,000,000 1,360 1,500,000 1,340 Dollar Value Line Items 1,320 1,000,000 1,300 1,280 500,000 1,260 0 1,240 May-16 Jul-16 Sep-16 Nov-16 Jan-17 Mar-17 May-17 Value: $2,199,632.05 Line Items: 1,303 Fuel Use Unleaded: 121,523.1 gallons Diesel: 71,456.9 gallons Total Cost: $ 315,170.26 2

City of Dover Finance Department Monthly Report - May 2017 General Fund Summary Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 4,493,900 $ 5,424,800 $ 5,424,751 $ 49 100.0% Revenues Court of Chancery Fees 1,100,000 1,100,000 1,093,800 6,200 99.4% Police Extra Duty, Fines & Revenue 1,288,300 1,288,300 858,481 429,819 66.6% Franchise Fees 680,000 680,000 517,123 162,877 76.0% Grants 623,500 623,500 321,618 301,882 51.6% Intrafund Services 5,218,700 5,299,300 4,537,366 761,934 85.6% Library & Recreation Revenues 532,900 532,900 516,091 16,809 96.8% Licenses & Permits 3,129,100 3,129,100 3,339,132 (210,032) 106.7% Property Taxes (1) 12,895,100 12,895,100 12,892,106 2,994 100.0% Miscellaneous Revenues 146,800 146,800 215,520 (68,720) 146.8% Sanitation Revenues 2,538,300 2,538,300 2,303,229 235,071 90.7% Garrison Farm Rent Revenue 94,500 94,500 95,739 (1,239) 101.3% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 673,100 673,100 505,091 168,009 75.0% Civil Traffic Penalties 496,900 496,900 349,733 147,167 70.4% Transfer Taxes 1,672,700 1,672,700 1,485,239 187,461 88.8% Police Grants/Extra Duty 258,600 258,600 224,943 33,657 87.0% Water/Wastewater Fund 875,000 875,000 875,000 - 100.0% Electric Fund 10,000,000 10,000,000 10,000,000 - 100.0% Total Revenues 42,223,500 42,304,100 40,130,211 2,173,889 94.9% Total Beginning Balance & Revenues $ 46,717,400 $ 47,728,900 $ 45,554,962 $ 2,173,938 95.4% Expenditures City Clerk & Council $ 553,400 $ 557,300 $ 467,463 $ 89,837 83.9% Mayor, City Manager & Human Resources 1,258,900 1,274,200 1,139,581 134,619 89.4% Police & Police Extra Duty 16,875,200 17,075,800 14,918,307 2,157,493 87.4% Public Services 5,077,600 5,007,600 4,005,271 1,002,329 80.0% Engineering 207,000 207,000 193,281 13,719 93.4% Procurement & Inventory, Facilities Mgmt., Fleet Maint. 1,968,500 2,051,700 1,815,489 236,211 88.5% Planning, Inspections, Life Safety, & Code Enf. 2,151,000 2,167,600 1,762,434 405,166 81.3% Finance, Info Tech & Customer Services 2,871,200 2,983,100 2,461,724 521,376 82.5% Library & Recreation 2,385,900 2,424,000 2,061,013 362,987 85.0% Fire Department 721,700 721,700 642,035 79,665 89.0% Assessor 244,000 247,400 191,478 55,922 77.4% Miscellaneous Grant Expense 25,000 25,000 15,815 9,185 63.3% Other Employment Expenses 400,700 118,700 - 118,700 0.0% Bank & CC Fees 15,000 15,000 14,829 171 98.9% Insurance 700,000 700,000 689,797 10,203 98.5% Street Lights 804,000 804,000 743,930 60,070 92.5% Debt Service 685,300 685,300 654,593 30,707 95.5% Transfers Out Contribution to DDP 150,000 150,000 112,500 37,500 75.0% OPEB - Retiree’s Health Care Contribution 2,039,700 2,039,700 1,699,975 339,725 83.3% Appropriation to Police Pension Fund 670,000 670,000 503,833 166,167 75.2% Police Pension Trust Contribution - State Grant 500,000 500,000 211,728 288,272 42.3% Capital Asset Reserve - 253,400 253,400 - 100.0% Inventory Write-offs 10,000 10,000 10,000 - 100.0% Capital Projects Fund 1,859,400 2,344,400 1,869,500 474,900 79.7% Uncollectibles: Trash & Other 50,000 50,000 50,000 - 100.0% Total Expenditures 42,223,500 43,082,900 36,487,976 6,594,924 84.7% Budget Balance -Working Capital 4,493,900 4,646,000 - 4,646,000 0.0% Total Budget Balance & Expenditures $ 46,717,400 $ 47,728,900 $ 36,487,976 $ 11,240,924 76.4% Reserve Balances Contingency $ 741,000 $ 742,900 $ 742,645 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 5/31/17 is $94,598 as compared to $122,437 in May 2016. 3

City of Dover Finance Department Monthly Report - May 2017 Water/Wastewater Fund Summary Revised 92% Budget Budget YTD Balance Budget Beginning Balance - Water $ 566,500 $ 881,300 $ 881,297 $ 3 100.0% Beginning Balance - Wastewater 663,200 719,200 719,132 68 100.0% 1,229,700 1,600,500 1,600,429 71 100.0% Revenues Water Services 5,800,000 5,800,000 5,248,554 551,446 90.5% Wastewater Services 3,800,000 3,800,000 3,394,224 405,776 89.3% Wastewater Treatment Services 3,000,000 3,000,000 2,657,547 342,453 88.6% Groundwater Inflow Adjustment 1,938,000 1,938,000 1,700,073 237,927 87.7% Water Tank Space Leases 366,200 366,200 353,677 12,523 96.6% Miscellaneous Receipts 83,000 83,000 88,474 (5,474) 106.6% Impact Fees - Water 252,000 228,000 634,328 (406,328) 278.2% Impact Fees - Wastewater 228,000 252,000 577,600 (325,600) 229.2% Total Revenues 15,467,200 15,467,200 14,654,477 812,723 94.7% Total Beginning Balance & Revenues $ 16,696,900 $ 17,067,700 $ 16,254,906 $ 812,794 95.2% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 516,500 $ 521,900 $ 419,897 $ 102,003 80.5% Water Department 655,400 670,200 563,152 107,048 84.0% Water Treatment Plant 1,727,400 1,744,000 1,574,732 169,268 90.3% Wastewater Department 962,400 983,500 816,119 167,381 83.0% Kent County Treatment Charge 4,130,000 4,130,000 3,359,913 770,087 81.4% Intrafund Service Fees 1,653,800 1,673,400 1,426,567 246,833 85.2% OPEB Unfunded Liability - 101,800 - 101,800 0.0% Retiree's Health Care 192,400 192,400 192,400 - 100.0% Debt Service 1,227,200 1,227,200 1,085,289 141,911 88.4% Other Employment Expenses 21,200 3,300 - 3,300 0.0% Bank & CC Fees 25,000 25,000 23,957 1,043 95.8% Bond Issuance Cost 40,000 40,000 - 40,000 0.0% Transfers Out Water I & E Fund 1,000,000 980,000 980,000 - 100.0% Wastewater I & E Fund 1,000,000 980,000 980,000 - 100.0% General Fund 875,000 875,000 875,000 - 100.0% Contingency Reserve - Water 110,000 131,100 131,100 - 100.0% Contingency Reserve - Wastewater 60,000 60,000 60,000 - 100.0% Electric Improv. & Ext. 231,200 231,200 - 231,200 0.0% Total Expenses 14,427,500 14,570,000 12,488,126 2,081,874 85.7% Budget Balances Budget Balance - Work. Cap Water 1,103,100 1,330,900 - 1,330,900 0.0% Budget Balance - Work. Cap WW 1,166,300 1,166,800 - 1,166,800 0.0% Total Budget Balances 2,269,400 2,497,700 - 2,497,700 0.0% Total Budget Balances & Expenses $ 16,696,900 $ 17,067,700 $ 12,488,126 $ 4,579,574 73.2% Reserve Balances Contingency-Water $ 249,000 $ 250,000 $ 251,412 Contingency-Wastewater $ 253,100 $ 276,200 $ 277,943 Impact Fee Reserve - Water $ 243,200 $ 246,700 $ 607,663 Impact Fee Reserve - Wastewater $ 1,391,800 $ 2,876,400 $ 3,541,538 Bond Coverage Ratio (Covenant 1.20) 3.44 4.30 4.71 4

City of Dover Finance Department Monthly Report - May 2017 Electric Revenue Fund Summary Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 13,302,200 $ 19,896,400 $ 19,896,366 $ 34 100.0% Revenues Direct Sales to Customers 77,193,200 77,193,200 72,306,214 4,886,986 93.7% Utility Tax 1,287,900 1,287,900 1,209,717 78,183 93.9% Weyandt Hall Rents 223,000 223,000 162,328 60,672 72.8% Miscellaneous Revenues 676,600 676,600 643,569 33,031 95.1% Interest Earnings 47,900 47,900 203,026 (155,126) 423.9% Total Revenues 79,428,600 79,428,600 74,524,854 4,903,746 93.8% Total Beginning Balance & Revenues $ 92,730,800 $ 99,325,000 $ 94,421,220 $ 4,903,780 95.1% Expenses Power Supply & Generation Hedged Energy $ 16,557,600 $ 16,557,600 $ 18,686,610 $ (2,129,010) 112.9% Power Supply Management 996,000 931,000 765,413 165,587 82.2% Capacity Charges 10,160,600 10,160,600 9,653,658 506,942 95.0% Dover Sun Park Energy 2,313,900 2,313,900 1,870,719 443,181 80.8% Renewal Energy Credits (Incl. Solar) 1,036,800 1,036,800 278,721 758,079 26.9% RGGI 129,300 129,300 - 129,300 0.0% PJM Charges - Energy 12,357,900 12,357,900 4,717,876 7,640,024 38.2% PJM Charges - Transmission & Fees 7,603,800 7,603,800 5,116,369 2,487,431 67.3% Total Power Supply 51,155,900 51,090,900 41,089,366 10,001,534 80.4% Plant Operations 6,215,700 6,280,700 5,248,999 1,031,701 83.6% Generation Fuels 302,600 302,600 1,267,246 (964,646) 418.8% Capacity Credits (7,355,100) (7,355,100) (6,837,645) (517,455) 93.0% PJM Spot Market Energy (804,900) (804,900) (1,423,904) 619,004 176.9% PJM Credits (360,000) (360,000) (615,521) 255,521 171.0% Total Generation (2,001,700) (1,936,700) (2,360,825) 424,125 121.9% Total Power Supply & Generation 49,154,200 49,154,200 38,728,541 10,425,659 78.8% Electric Operating Divisions: Transmission/Distribution 3,605,700 3,616,300 3,218,949 397,351 89.0% Electrical Engineering 1,247,900 1,250,900 928,751 322,149 74.2% Administration 929,700 934,200 723,630 210,570 77.5% Meter Reading 378,600 379,600 338,585 41,015 89.2% Systems Operations 651,700 662,100 567,196 94,904 85.7% Interfund Services 3,564,900 3,625,900 3,110,799 515,101 85.8% Utility Tax 1,287,900 1,287,900 1,209,717 78,183 93.9% Retirees Health Care 600,000 600,000 600,000 - 100.0% Interest on Deposits 21,000 21,000 15,570 5,430 74.1% Green Energy Payment to DEMEC 128,000 128,000 120,984 7,016 94.5% Accounts Receivable Write-Offs 250,000 250,000 250,000 - 100.0% Other Employee Expenses 58,900 29,400 - 29,400 0.0% OPEB Unfunded Liability - 109,300 - 109,300 0.0% Bank & CC Fees 275,000 275,000 271,550 3,450 98.7% Debt Service 1,618,000 1,618,000 1,512,062 105,938 93.5% Transfers Out: General Fund 10,000,000 10,000,000 10,000,000 - 100.0% Electric Improvement & Extension Fund 2,500,000 2,500,000 1,875,000 625,000 75.0% Future Capacity Reserve 750,000 2,750,000 2,750,000 - 100.0% Depreciation Reserve 750,000 2,750,000 2,750,000 - 100.0% Rate Stabilization Reserve 1,250,000 3,250,000 3,250,000 - 100.0% Total Expenses 79,021,500 85,191,800 72,221,334 12,970,466 84.8% Budget Balance - Work. Capital 13,709,300 14,133,200 - 14,133,200 0.0% Total Budget Balance & Expenses $ 92,730,800 $ 99,325,000 $ 72,221,334 $ 27,103,666 72.7% Reserve Balances Contingency Reserve $ 848,300 $ 856,400 $ 861,500 Insurance Reserve $ 762,000 $ 769,300 $ 773,863 Rate Stabilization Reserve $ 8,511,900 $ 10,574,000 $ 10,625,449 Bond Coverage Ratio (Covenant 1.25) 4.22 1.64 6.46 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 713,501 713,501 676,182 94.8% Sales per MWh $ 108.19 $ 108.19 $ 106.93 98.8% Purchased/Generated MWh 763,129 763,129 702,635 92.1% All In MWh Supply & Generation $ 64.41 $ 64.41 $ 55.12 85.6% 5

City of Dover Finance Department Monthly Report - May 2017 Governmental Capital Project Fund Summary Revised 92% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 383,900 $ 1,472,100 $ 1,472,016 $ 84 100.0% Revenues State Grant - Other 105,000 105,000 31,350 73,650 29.9% Interest Earnings 5,000 5,000 15,705 (10,705) 314.1% Transfer from General Fund for Projects 1,859,400 2,344,400 1,869,500 474,900 79.7% Miscellaneous Receipts - 16,700 20,984 (4,284) 125.7% Income from Sale of Assets - 109,100 104,947 4,153 96.2% Transfer from Parkland Reserve 80,000 80,000 - 80,000 0.0% Total Revenues 2,049,400 2,660,200 2,042,486 617,714 76.8% Total Beginning Balance & Revenue $ 2,433,300 $ 4,132,300 $ 3,514,502 $ 617,798 85.0% Expenditures Fire $ 145,700 $ 145,700 $ 145,614 $ 86 99.9% Grounds Maintenance 58,200 153,800 149,735 4,065 97.4% Library - 15,000 677 14,323 4.5% Recreation 165,000 165,000 - 165,000 0.0% Life Safety 29,500 29,500 - 29,500 0.0% Police 299,800 299,800 257,324 42,476 85.8% Streets 1,026,000 2,027,600 413,813 1,613,787 20.4% Sanitation 261,500 261,500 - 261,500 0.0% City Manager - 502,800 452,975 49,825 90.1% Public Services - Administration - - 4,354 (4,354) 0.0% Facilities Management 27,700 27,700 24,263 3,437 87.6% Procurement & Inventory - - 12,480 (12,480) 0.0% Fleet Maintenance 31,000 31,000 27,391 3,609 88.4% Transfer to Parkland Reserve - - 5,000 (5,000) 0.0% Total Expenditures 2,044,400 3,659,400 1,493,626 2,165,774 40.8% Budget Balance - Projects 388,900 472,900 - 472,900 0.0% Total Budget Balance & Expenditures $ 2,433,300 $ 4,132,300 $ 1,493,626 $ 2,638,674 36.1% Reserve Balances Capital Asset Replacement Reserve $ 1,266,300 $ 1,522,200 $ 1,524,552 Parkland/Recreation $ 247,900 $ 249,400 $ 335,884 6

City of Dover Finance Department Monthly Report - May 2017 Water/Wastewater Improvement & Extension Fund Summary Revised 92% Budget Budget YTD Balance Budget Beginning Balance - Water $ 1,179,900 $ 3,584,500 $ 3,584,464 $ 36 100.0% Beginning Balance - Wastewater 952,600 3,129,800 3,129,719 81 100.0% 2,132,500 6,714,300 6,714,183 117 Revenues Interest Earnings 20,000 20,000 86,489 (66,489) 432.4% Income from Sale of Assets - - 2,104 (2,104) 0.0% Transfer from Operating Fund for Water 1,000,000 980,000 980,000 - 100.0% Transfer from Operating Fund for Wastewater 1,000,000 980,000 980,000 - 100.0% Transfer from Impact Fee Reserve - Water 190,800 190,800 - 190,800 0.0% Transfer from Impact Fee Reserve - Wastewater 211,200 211,200 - 211,200 0.0% State Loan-Water 2,400,000 2,400,000 - 2,400,000 0.0% State Loan-Wastewater 884,000 884,000 - 884,000 0.0% Total Revenues 5,706,000 5,666,000 2,048,593 3,617,407 36.2% Total Beginning Balance & Revenues $ 7,838,500 $ 12,380,300 $ 8,762,776 $ 3,617,524 70.8% Expenses Engineering & Inspection $ 30,400 $ 30,400 $ 26,831 $ 3,569 88.3% Water 1,338,800 3,908,100 677,001 3,231,099 17.3% Wastewater 2,021,200 4,004,700 1,494,963 2,509,737 37.3% Water Treatment Plant 1,200,000 1,200,000 84,808 1,115,192 7.1% Total Expenses 4,590,400 9,143,200 2,283,603 6,859,597 25.0% Budget Balance Water - Working Capital 2,226,700 2,042,000 - 2,042,000 0.0% Budget Balance Wastewater - Working Capital 1,021,400 1,195,100 - 1,195,100 0.0% Total Budget Balances 3,248,100 3,237,100 - 3,237,100 0.0% Total Budget Balances & Expenses $ 7,838,500 $ 12,380,300 $ 2,283,603 $ 10,096,697 18.4% Reserve Balances Capital Asset Replacement - Water $ 518,500 $ 523,500 $ 526,584 Capital Asset Replacement - Wastewater $ 517,300 $ 522,300 $ 525,379 7

City of Dover Finance Department Monthly Report - May 2017 Electric Improvement & Extension Fund Summary Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 5,540,500 $ 9,314,400 $ 9,314,351 $ 49 100.0% Revenues Interest Earnings 40,000 40,000 103,513 (63,513) 258.8% Development Grants 5,000 5,000 20,000 (15,000) 400.0% Transfer from Electric Revenue Fund 2,500,000 2,500,000 1,875,000 625,000 75.0% Transfer from Water/Wastewater Fund 231,200 231,200 - 231,200 0.0% Income from Sale of Assets - 28,000 34,845 (6,845) 124.4% General Service Billing 900,000 900,000 540,277 359,723 60.0% Total Revenues 3,676,200 3,704,200 2,573,635 1,130,565 69.5% Total Beginning Balance & Revenues $ 9,216,700 $ 13,018,600 $ 11,887,986 $ 1,130,614 91.3% Expenses Electric Generation $ 1,842,800 $ 2,389,100 $ 848,275 $ 1,540,825 35.5% Transmission/Distribution 1,975,000 2,175,000 549,252 1,625,748 25.3% Electrical Engineering 910,700 1,731,700 734,687 997,013 42.4% Meter Reading 41,800 64,800 17,993 46,807 27.8% ERP System 1,000,000 1,000,000 47,644 952,356 4.8% Administration - 23,000 - 23,000 0.0% Total Expenses 5,770,300 7,383,600 2,197,851 5,185,749 29.8% Budget Balance Bond - Work. Capital 3,446,400 5,635,000 - 5,635,000 0.0% Total Budget Balance & Expenses $ 9,216,700 $ 13,018,600 $ 2,197,851 $ 10,820,749 16.9% Reserve Balances Depreciation Reserve $ 10,910,200 $ 12,957,300 $ 13,023,696 Future Capacity Reserve $ 10,961,700 $ 13,110,300 $ 13,178,389 City of Dover Electric Revenue Fund FY17 - White Oak Solar Park Incremental Cost Original Budget YTD Balance Power Supply & Generation Dover Sun Park - Energy $ 2,446,700 $ 2,123,829 $ 322,872 Dover Sun Park - REC's 362,400 267,179 95,221 Total Power Supply Cost 2,809,100 2,391,007 418,093 Non-Solar Power Supply Cost (1,191,300) (858,421) (332,879) Incremental Energy Cost $ 1,617,800 $ 1,532,586 $ 85,214 Revenues Customer Sales - Electricity (93,900) (94,647) 747 Rent Receipts (94,500) (63,005) (31,495) Total Revenues (188,400) (157,652) (30,748) Incremental Sun Park Cost $ 1,429,400 $ 1,374,934 $ 54,466 MWh Purchased/Generated - Solar 18,159.000 15,180.938 MWh $ Solar Energy $ 134.74 139.90 Solar REC's MWh 2,343.000 MWh $ Solar REC (one month lag)* 114.03 8

City of Dover Finance Department Monthly Report - May 2017 Community Transportation Improvement Fund Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 92,100 $ 90,700 $ 90,699 $ 1 100.0% Revenues Grants Revenue 500,000 500,000 135,000 365,000 27.0% Interest Earned - - 280 (280) 0.0% Total Revenues 500,000 500,000 135,280 364,720 27.1% Total Beginning Balance & Revenues $ 592,100 $ 590,700 $ 225,979 $ 364,721 38.3% Expenses Program Expenses - Grant Related $ 500,000 $ 505,500 $ 185,069 $ 320,431 36.6% Total Expenses 500,000 505,500 185,069 320,431 36.6% Budget Balance - Working Capital 92,100 85,200 - 85,200 0.0% Total Budget Balances & Expenses $ 592,100 $ 590,700 $ 185,069 $ 405,631 31.3% 9

City of Dover Finance Department Monthly Report - May 2017 Police Grant Funds Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 295,300 $ 513,000 $ 512,917 $ 83 100.0% Revenues State & Federal Grants Received 319,000 519,200 263,576 255,624 50.8% Interest Earnings - - 2,373 (2,373) 0.0% Total Revenues 319,000 519,200 265,949 253,251 51.2% Total Beginning Balance & Revenues $ 614,300 $ 1,032,200 $ 778,866 $ 253,334 75.5% Expenses Cadet Program $ 81,100 $ 81,100 $ 41,024 $ 40,076 50.6% Equipment & Program Supplies 284,000 524,000 226,277 297,723 43.2% Telephone/Fax 16,000 16,000 16,316 (316) 102.0% Training/Conference/Food/Travel 17,000 58,100 33,942 24,158 58.4% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Contractual services 5,000 78,000 73,328 4,672 94.0% Operating Transfers - Out 82,000 250,000 224,943 25,057 90.0% Total Expenses 486,100 1,008,200 615,830 392,370 61.1% Budget Balance - Working Capital (Unaudited) 128,200 24,000 - 24,000 0.0% Total Budget Balances & Expenses $ 614,300 $ 1,032,200 $ 615,830 $ 416,370 59.7% City of Dover Finance Department Monthly Report - May 2017 Library Grant Fund Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 17,300 $ 37,600 $ 37,525 $ 75 99.8% Revenues Grants Received 305,500 297,100 297,027 73 100.0% Federal Grants 2,500 2,500 2,920 (420) 116.8% Total Revenues 308,000 299,600 299,947 (347) 100.1% Total Beginning Balance & Revenues $ 325,300 $ 337,200 $ 337,472 $ (272) 100.1% Expenses Program Expenses/Supplies-State Grants $ 27,500 $ 30,000 $ 21,328 $ 8,672 71.1% Program Expenses/Supplies-Federal Grants 2,500 2,500 3,000 (500) 120.0% Office Supplies 30,800 30,800 28,620 2,180 92.9% Printing/Duplicating 12,500 14,000 13,167 833 94.1% Postage 100 200 108 92 54.0% Books 150,600 150,300 115,025 35,275 76.5% Furniture 10,500 12,500 7,516 4,984 60.1% Audio Visual Supplies 77,200 77,200 66,025 11,175 85.5% Training/Conference/Food/Travel 5,300 6,000 4,239 1,761 70.7% Computer Software - 1,000 360 640 36.0% Computer Hardware - 4,400 3,457 943 78.6% Office Equipment/Repairs & Maintenance 6,300 6,300 4,051 2,249 64.3% Other Equipment - Lease 2,000 2,000 1,780 220 89.0% Total Expenses 325,300 337,200 268,676 68,524 79.7% Total Budget Balances & Expenses $ 325,300 $ 337,200 $ 268,676 $ 68,524 79.7% 10

City of Dover Finance Department Monthly Report - May 2017 After School Program/Substance Abuse Prevention Fund Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 60,300 $ 99,500 $ 99,453 $ 47 100.0% Revenues Grants Received 28,000 28,000 21,023 6,977 75.1% Recreation Revenue 33,000 33,000 45,072 (12,072) 136.6% Total Revenues 61,000 61,000 66,095 (5,095) 108.4% Total Beginning Balance & Revenues $ 121,300 $ 160,500 $ 165,548 $ (5,048) 103.1% Expenses Temporary Help/Benefits $ 60,200 $ 60,200 $ 45,582 $ 14,618 75.7% Program Expenses/Supplies 55,000 55,000 29,718 25,282 54.0% Total Expenses 115,200 115,200 75,300 39,900 65.4% Budget Balance - Working Capital 6,100 45,300 - 45,300 0.0% Total Budget Balances & Expenses $ 121,300 $ 160,500 $ 75,300 $ 85,200 46.9% City of Dover Finance Department Monthly Report - May 2017 CDBG Fund Revised 92% Budget Budget YTD Balance Budget Beginning Balance $ 2,100 $ 2,100 $ 17,338 $ (15,238) 825.6% Revenues Grants Received 236,500 279,700 159,070 120,630 56.9% Interest Earnings - - 244 (244) 0.0% Total Revenues 236,500 279,700 159,314 120,386 57.0% Total Beginning Balance & Revenues $ 238,600 $ 281,800 $ 176,652 $ 105,148 62.7% Expenses Closing Cost/Down Payment Program $ 50,000 $ 80,900 $ 69,102 $ 11,798 85.4% Connection Community Support Program 7,200 9,800 2,945 6,855 30.1% Dover Interfaith Ministry 22,000 22,000 22,000 - 100.0% MHDC Emergency Home Repair 25,000 47,300 32,356 14,944 68.4% Habitat For Humanity 30,000 3,000 2,953 47 98.4% NCALL Research Inc. - 1,000 991 9 99.1% Milford Housing H/O Rehabilitation 55,000 68,400 32,554 35,846 47.6% Salaries 47,300 47,300 32,848 14,452 69.4% NSP Expense - - 7,619 (7,619) 0.0% Total Expenses 236,500 279,700 203,368 76,332 72.7% Budget Balance - Working Capital 2,100 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 238,600 $ 281,800 $ 203,368 $ 78,432 72.2% 11

MONTHLY REPORT May 2017

Date Range: From 05/01/2017 to 05/31/2017 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 05/01/2017 30046 2017-000411 12:32 879 N DUPONT HWY Public service assistance, other 0.6 05/01/2017 30046 2017-000412 19:07 59 PRIMROSE DR Building fire 1.2 05/01/2017 30046 2017-000413 23:49 1200 N DUPONT HWY False alarm or false call, other 0.1 05/02/2017 30046 2017-000414 18:51 BRADLEY RD Public service 1.2 05/03/2017 30046 2017-000415 14:42 1131 N DUPONT HWY Vicinity alarm (incident in other location) 0.3 05/03/2017 30046 2017-000416 19:18 120 HAMAN DR Heat from short circuit (wiring), defective/worn 0.5 05/03/2017 30046 2017-000417 19:46 1178 MADISON CT Overheated motor 0.3 05/04/2017 30046 2017-000418 09:40 360 TRIBBITT ST Dispatched & canceled en route 0.1 05/04/2017 30046 2017-000419 09:46 856 FOREST ST Fires in structure other than in a building 5.6 05/04/2017 30046 2017-000420 17:12 1210 WHITEOAK RD Good intent call, other 0.4 05/05/2017 30046 2017-000421 13:19 209 THORNTON ST Good intent call, other 0.6 05/06/2017 30046 2017-000422 09:09 50 N DUPONT HWY Sprinkler activation due to malfunction 0.3 05/06/2017 30046 2017-000423 12:10 419 S STATE ST Smoke detector activation, no fire - unintentional 0.3 05/06/2017 30046 2017-000424 21:46 225 S STATE ST Good intent call, other 0.3 05/08/2017 30046 2017-000425 11:04 120 N STATE ST Smoke detector activation, no fire - unintentional 0.1 05/09/2017 30046 2017-000426 22:20 125 HAMAN DR Smoke detector activation, no fire - unintentional 0.4 05/11/2017 30046 2017-000427 15:18 561 N DUPONT HWY Smoke detector activation due to malfunction 0.5 05/12/2017 30046 2017-000428 01:19 800 N STATE ST Malicious, mischievous false call, other 0.3 05/12/2017 30046 2017-000429 02:29 43 PINE ST Public service 0.3 05/12/2017 30046 2017-000430 07:27 541 BUCKSON DR Dispatched & canceled en route 0.0 05/12/2017 30046 2017-000431 12:26 121 S STATE ST System malfunction, other 0.2 05/12/2017 30046 2017-000432 12:36 207 W LOOCKERMAN ST Smoke detector activation, no fire - unintentional 0.1 05/12/2017 30046 2017-000433 21:11 642 S QUEEN ST 102 Good intent call, other 0.3 05/13/2017 30046 2017-000434 00:37 561 N DUPONT HWY Alarm system activation, no fire - unintentional 0.3 05/13/2017 30046 2017-000435 08:29 446 COUNTRY DR Cooking fire, confined to container 0.5 05/13/2017 30046 2017-000436 09:37 550 OTIS DR Overheated motor 0.6 05/13/2017 30046 2017-000437 10:43 1568 N DUPONT HWY Detector activation, no fire - unintentional 0.5 05/13/2017 30046 2017-000438 15:08 1 N AMERICAN AVE Cooking fire, confined to container 0.3 05/13/2017 30046 2017-000439 15:36 207 S GOVERNORS AVE Building or structure weakened or collapsed 0.8 05/13/2017 30046 2017-000440 18:36 STATE ROUTE1 Vehicle accident, general cleanup 0.5 05/13/2017 30046 2017-000441 22:52 1200 N DUPONT HWY Detector activation, no fire - unintentional 0.1 05/14/2017 30046 2017-000442 03:38 2800 N DUPONT HWY Cooking fire, confined to container 0.5 05/15/2017 30046 2017-000443 08:08 120 N STATE ST Smoke detector activation, no fire - unintentional 0.1 05/15/2017 30046 2017-000444 16:18 111 WOLF CREEK BLVD Outside rubbish, trash or waste fire 0.4 05/15/2017 30046 2017-000445 20:20 30 BACON CT Outside rubbish, trash or waste fire 0.4 05/16/2017 30046 2017-000446 19:52 20 N BRADFORD ST Fire, other 1.1 05/17/2017 30046 2017-000447 08:27 411 COLLINS DR Fires in structure other than in a building 3.1 05/17/2017 30046 2017-000448 14:11 414 FEDERAL ST Good intent call, other 0.2 05/17/2017 30046 2017-000449 19:53 1574 N DUPONT HWY Malicious, mischievous false call, other 0.4 05/18/2017 30046 2017-000450 14:39 820 CARVEL DR F Steam, vapor, fog or dust thought to be smoke 0.3 05/18/2017 30046 2017-000451 16:20 1200 N DUPONT HWY Unintentional transmission of alarm, other 0.1 05/18/2017 30046 2017-000452 22:34 1155 WALKER RD Cooking fire, confined to container 0.3 05/19/2017 30046 2017-000453 11:39 899 WOODCREST DR Cooking fire, confined to container 0.3 05/19/2017 30046 2017-000454 12:59 2800 N DUPONT HWY Good intent call, other 0.4 05/19/2017 30046 2017-000455 14:54 1001 S BRADFORD ST 5 Brush or brush-and-grass mixture fire 0.2 05/19/2017 30046 2017-000456 18:55 435 S NEW ST Emergency medical service incident, other 0.6 05/20/2017 30046 2017-000457 08:40 823 W NORTH ST Authorized controlled burning 0.2 05/20/2017 30046 2017-000458 11:57 STATE ROUTE 1 Vicinity alarm (incident in other location) 0.5 05/20/2017 30046 2017-000459 12:46 734 BICENTENNIAL BLVD Medical assist, assist EMS crew 0.6 05/20/2017 30046 2017-000460 19:51 430 COLLEGE RD 100 Smoke scare, odor of smoke 0.4 05/20/2017 30046 2017-000461 21:11 39 N AMERICAN AVE Gas leak (natural gas or LPG) 0.4 05/21/2017 30046 2017-000462 11:17 506 E LOOCKERMAN ST Cooking fire, confined to container 0.3 05/21/2017 30046 2017-000463 12:49 739 HAZLETTEVILLE RD 0.7 05/21/2017 30046 2017-000464 16:47 735 BACON AVE Water or steam leak 1.0 05/21/2017 30046 2017-000465 23:17 320 BILLY MITCHELL LN Cooking fire, confined to container 0.5 05/22/2017 30046 2017-000466 02:35 1210 WHITEOAK RD Passenger vehicle fire 1.4 05/22/2017 30046 2017-000467 08:11 65 CARVER RD 0.7 05/22/2017 30046 2017-000468 10:03 600 JEFFERIC BLVD Smoke detector activation, no fire - unintentional 0.3 05/22/2017 30046 2017-000469 11:58 1368 ROSE VALLEY SCHOOL RD Lock-out 0.4 Date: 06/01/2017 Page: 1 Time:11:05

Date FDID Incident# Alarm ### Address Suite Type Lgth 05/23/2017 30046 2017-000470 09:02 COLLEGE RD Good intent call, other 0.3 05/23/2017 30046 2017-000471 20:13 400 COUNTRY DR Smoke detector activation, no fire - unintentional 0.3 05/24/2017 30046 2017-000472 11:32 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.5 05/24/2017 30046 2017-000473 13:20 851 CARVEL DR Public service assistance, other 0.2 05/24/2017 30046 2017-000474 21:25 1703 E LEBANON RD Extrication of victim(s) from vehicle 0.7 05/25/2017 30046 2017-000475 09:03 SHARON HILL RD Motor vehicle accident with injuries 0.5 05/25/2017 30046 2017-000476 18:07 1001 N DUPONT HWY 13 Hazardous condition, other 0.7 05/26/2017 30046 2017-000477 15:49 100 HAMAN DR Malicious, mischievous false call, other 0.1 05/26/2017 30046 2017-000478 16:55 280 COWGILL ST Animal rescue 0.5 05/27/2017 30046 2017-000479 18:11 237 PINE ST Smoke detector activation, no fire - unintentional 0.3 05/28/2017 30046 2017-000480 00:38 396 PARADEE DR Smoke detector activation, no fire - unintentional 0.4 05/28/2017 30046 2017-000481 13:34 135 LADY BUG DR Medical assist, assist EMS crew 0.4 05/28/2017 30046 2017-000482 17:06 NAULT RD Good intent call, other 0.3 05/28/2017 30046 2017-000483 17:21 1255 S STATE ST System malfunction, other 0.3 05/28/2017 30046 2017-000484 23:46 1255 S STATE ST Heat from short circuit (wiring), defective/worn 1.1 05/28/2017 30046 2017-000485 23:50 347 FREAR DR Smoke scare, odor of smoke 0.2 05/29/2017 30046 2017-000486 20:17 110 HAMAN DR Smoke detector activation, no fire - unintentional 0.2 05/29/2017 30046 2017-000487 21:05 990 WYOMING MILL RD Power line down 1.3 05/30/2017 30046 2017-000488 10:48 34 STARLIFTER AVE Alarm system activation, no fire - unintentional 0.3 05/30/2017 30046 2017-000489 16:36 2735 FORREST AVE Cooking fire, confined to container 0.4 05/30/2017 30046 2017-000490 18:09 1200 N DUPONT HWY Cooking fire, confined to container 0.8 05/30/2017 30046 2017-000491 18:31 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.2 05/30/2017 30046 2017-000492 20:38 425 COUNTRY DR Cooking fire, confined to container 0.7 05/31/2017 30046 2017-000493 06:16 114 LINDEN CT Good intent call, other 0.5 05/31/2017 30046 2017-000494 08:07 2 S BRADFORD ST Hazardous condition, other 0.3 05/31/2017 30046 2017-000495 13:29 209 S STATE ST Detector activation, no fire - unintentional 0.4 05/31/2017 30046 2017-000496 21:10 418 E WATER ST Detector activation, no fire - unintentional 0.3 Total Number of Incidents: 86 Total Length of Incidents: 45.0 Hours

FY 16-17 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 91,300.00 $ 124,003.89 $ (32,703.89) Building Maintenance Supplies $ 1,500.00 $ 567.48 $ 932.52 Contract Services-Admin Assist $ 16,000.00 $ 3,669.13 $ 12,330.87 Contractual Services $ 9,000.00 $ 9,000.00 Electricity $ 45,000.00 $ 33,873.95 $ 11,126.05 Gasoline $ 15,000.00 $ 9,952.93 $ 5,047.07 Heating Expenses- Gas $ 12,000.00 $ 9,902.23 $ 2,097.77 Medical Supplies $ 1,000.00 $ 438.38 $ 561.62 Office Supplies $ 1,500.00 $ 451.94 $ 1,048.06 Other Equipment Repairs $ 1,500.00 $ 5,113.48 $ (3,613.48) Program Expenses $ 45,000.00 $ 40,381.85 $ 4,618.15 Radio Repairs $ 2,000.00 $ 1,000.45 $ 999.55 Safety & Security $ 1,500.00 $ 401.45 $ 1,098.55 Small Tools $ 3,500.00 $ 5,025.06 $ (1,525.06) Telephone $ 9,000.00 $ 6,911.33 $ 2,088.67 Training & Travel $ 10,000.00 $ 10,364.95 $ (364.95) Gear money taken out Uniforms & Firefighting Gear $ 30,000.00 $ 4,612.11 $ 25,387.89 of Company budget Water/ Sewer $ 2,500.00 $ 2,189.07 $ 310.93

1:23 PM Robbins Hose Company # 1, Inc. 06/25/17 Accrual Basis Profit & Loss Detail May 2017 Type Date Num Name Ordinary Income/Expense Expense Apparatus