HDC 8-17-17 Meeting Paperless Packet

CITY OF DOVER HISTORIC DISTRICT COMMISSION AGENDA THURSDAY, August 17, 2017 - 3:00 P.M. City Hall – Conference Room ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES OF MEETING on June 15, 2017 WELCOME COMMISSIONERS 1. Joseph McDaniel (Reappointment 6/26/2017 – Three-year Term to expire July 2020) 2. Ann Baker Horsey (Reappointment 6/26/2017 – Three-year Term to expire July 2020) COMMUNICATIONS & REPORTS 1. Summary of Activity a. Summary of Applications 2016 and 2017 b. Summary of Architectural Review Certifications for 2017 2. Department of Planning & Inspections Update NEW BUSINESS 1. Review of Permits Referred to Commission NEW APPLICATIONS - None OLD BUSINESS 1. Certified Local Government (CLG) Program a. Update on FFY2017 CLG Grant Project: Amendment to Design Guidelines for Dover’s Historic District (Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies) i. Review of Project Narrative ii. Grant Agreement iii. Project Activities ADJOURN THE AGENDA ITEMS MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSION. Agenda Posted: August 7, 2017

CITY OF DOVER HISTORIC DISTRICT COMMISSION June 15, 2017 The Regular Meeting of the City of Dover Historic District Commission was held on Thursday, June 15, 2017 at 3:05 PM with Chairman McDaniel presiding. Members present were Chairman McDaniel, Mr. Czerwinski, Mr. Scrafford, Mr. Jackson and Ms. Horsey. Planning Office Staff members present were Mrs. Melson-Williams and Mrs. Purnell. APPROVAL OF AGENDA Mr. Scrafford moved for approval of the agenda as submitted, seconded by Mr. Czerwinski and the motion was unanimously carried 5-0. ADOPTION OF MINUTES OF THE REGULAR HISTORIC DISTRICT COMMISSION MEETING OF MAY 18, 2017 Mr. Czerwinski moved for approval of the minutes of May 18, 2017, seconded by Mr. Scrafford and the motion was unanimously carried 5-0. COMMUNICATIONS & REPORTS Summary of Applications 2016 and 2017 Mrs. Melson-Williams stated that for 2016 applications there were a total of six (6) applications or informational files that were established for the Commission. The construction of the Carriage House at 2 Kings Highway is underway. There are no additional updates about the mixed use buildings on Loockerman Way Plaza. The only file for 2017 is the most recent Certified Local Government (CLG) Grant Application and Renovations to Apartment Building at 305 South Governors Avenue. Summary of Architectural Review Certifications for 2017 Mrs. Melson-Williams stated that there have been a total of eighteen (18) permits in the Historic District. Most of them have been for interior projects which Staff reviews to make sure that there is no impact to the outside. It does include the Carriage House Permit which was issued in January 2017. Mr. McDaniel whether the work would commence soon for the building at 300 South State Street that was damaged by the vehicle accident. A Building Permit was submitted. Department of Planning & Inspections Update Mr. Dave S. Hugg III, Interim Planning Director, stated that he was hired on a contractual agreement for 6 months and apologizes for not being able to attend the last meeting. He stated that a Planner was officially hired to fill the vacant position and Julian will start in July. NEW BUSINESS Review of Permits Referred to Commission:

CITY OF DOVER HISTORIC DISTRICT COMMISSION JUNE 15, 2017 HI-17-02 Building Permit #17-949: Renovations to Apartment Building at 305 South Governors Avenue– Referral by the City Planner to the Historic District Commission for Review of Architectural Review Certification for Building Permit application #17-949 renovations to existing apartment building including exterior improvements for building access/egress including additions and fire escape stairways. The property is zoned C-2 (Central Commercial Zone) and is subject to the H (Historic District Zone). The property is located on the east side of South Governors Avenue just south of North Street. The owner of record is EBJ Inc. Property Address: 305 South Governors Avenue. Tax Parcel: ED-05-077.09-04-65.00-000. Mrs. Melson-Williams gave a brief overview of the permit for renovations to the apartment building referencing the Staff Review Report and a series of proposed building elevation drawings. Representative: Mr. Bill Boyles, officer of EBJ Inc. Mr. Boyles stated that EBJ Inc. is a non-profit organization that owns the building. There are three apartments in the building. We will be maximizing the use of the building by developing larger living space. The building was previously the Inn at Meeting House Square. Majority of the beautiful building has been restored on the inside in the past year. Now we are trying to finalize the next couple of projects. The fire escapes are a life safety item and they also have existing fire escape. The lower wooden area will be replaced with metal. They have a Bilco door in the basement, but obviously it is not acceptable means of egress so it will be replaced. Mr. McDaniel questioned whether on the rear east elevation the applicant was removing part of the fire escape and replacing it with metal, Mr. Boyles replied yes. Mr. Scrafford questioned whether the applicant was planning to make the lap siding of wood and painted to match. Mr. Boyles replied yes. Mr. Scrafford questioned whether the door was replica of the one on the other side. Mr. Boyles replied yes. Mr. McDaniel commented that he liked the great design of the building. It makes the building look alive, viable, and useful. There is great parking and the way the building is situated it will not be seen from the street. Mr. Czerwinski commented that he liked the fact that the footprint of the building was not being changed and the structure remains intact. He did not have any problems with the design. Mr. Scrafford questioned the apartment on the third floor. Mr. Boyles replied that they would be developing the space for additional living space. Mr. Scrafford questioned whether the egress dormer window was a special window? Mr. Boyles replied that he was not sure what it meant. Mrs. Melson-Williams replied that the window would have to be a certain size. Mr. Scrafford wanted to make sure that the egress dormer window looked like the other windows 2

CITY OF DOVER HISTORIC DISTRICT COMMISSION JUNE 15, 2017 on the building. Mr. Czerwinski questioned whether anything was being done regarding façade to the building? Mr. Boyles replied no, but they applied for a Façade Grant for the front side of the building which is unrelated to this proposal. Mr. McDaniel questioned whether the applicant was EJB. Mr. Boyles replied no, EJB represented Everett Jay Bennett. Ms. Horsey complimented the applicant for taking and carrying on the project and tradition. Ms. Horsey commented on the park and the foliage and the visibility of the fire escape from the street. She questioned the foliage because the house is currently exposed on the north side. Would there be more coverage? Mr. Boyles replied that he was not sure how large it would grow. Mr. McDaniel replied that it is the City’s responsibility. Mrs. Melson-Williams replied that the planter itself has something in it and she believes if you look at the plan it states lands of City of Dover. There may be a couple of trees in the location. Mr. Boyles stated that he would do his best to save the trees located in the rear near the pad. Mr. Czerwinski moved to accept project application HI-17-02 and Building Permit #17-949 and that the Architectural Review Certifications should be issued as referenced in the report and as presented. The motion was seconded by Ms. Horsey and unanimously carried 5-0. OLD BUSINESS Update on Application for CLG Grant Funding for FFY2017 Mrs. Melson-Williams stated that she has not received any confirmation letter regarding the amount at the current time. The Draft Budget that was that was presented to City Council does include in the Planning budget the $10,000 for consulting services specifically for the grant project. The City budget final hearing and action is scheduled for June 26, 2017. The Grant Proposal is for a project “Addendum to the Design Standards and Guidelines” focusing on modern materials and technology. Mr. Scrafford moved to adjourn the meeting, seconded by Mr. Czerwinski and unanimously carried 5-0. Meeting adjourned at 3:28 PM Sincerely, Maretta Savage-Purnell Secretary 3

City of Dover Historic District Commission Summary of Applications 2016 Updated thru August 7, 2017 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-16-01 Capitol Complex Capital Complex Presentation of Presentation at HDC 2/18/2016 Meeting Project lighting concept for light fixture Lighting Area: Federal Street, Information and bulb illumination positively received Upgrades Martin Luther King by HDC. Project is informational only; no Jr. Boulevard, formal action or permitting process Legislative Avenue required. HI-16-02 Carriage House at 2 Kings Highway NE Demolition of garage Architectural Review Certification grantedUpon receipt of Building Permit #16-337 2 Kings Highway and construction of with conditions at 4/21/2016 HDC project was identified as requiring NE carriage house Meeting; Staff Approval of Permit per ARCapplication to HDC; Application HI-16-02 building as accessory pending filed and considered; Permit #16-337 structure approved. New Permit submitted #17-39 with project updates and revisions per ARC; permit issued. Construction underway. HI-16-03 CLG Grant Certified Local Information File Notice of Eligibility for Grant 2/19/2016; Grant Application received; Formal Award Application for Government FFY2016 CLG Grant Application submitted Letter received and Letter of Agreement; FFY2016 Application for 4/28/2016 to SHPO Grant Timeframe 7/1/16-6/30/17; Grant Grant Funding Withdrawn 4/13/2017 HI-16-04 Referral of Sign The Depot at 595 Sign Permit for Wall Permit #16-611 referred to HDC by City Permit approved based on HCD Permit #16-611 Forest Street Sign with Electronic Planner for Architectural Review consultation; Permit issued Message Center Certification consultation; Considered at 5/19/16 HDC Meeting HI-16-05 Mixed Use 126 West 3-story 7/21/2016 HDC Public Hearing and Review HDC Recommendation on ArchRevCert Buildings at Loockerman Street, Commercial/Apartm for Recommendations; HDC subject to conditions. Site Plan application Loockerman Way current site of ent Building and 4- Recommended Approval of ArchRevCert S-16-18 granted conditional approval by Loockerman Way story subject to conditions; Application S-16-18 Planning Commission in September with (plaza area) Commercial/Apartm reviewed by PC and granted Approval of approval of ArchRevCert subject to ent Building ArchRevCert with conditions 9/19/2016. conditions. Need to work to finalize Site Plan.

City of Dover Historic District Commission Summary of Applications 2016 Updated thru August 7, 2017 HI-16-06 Open Flags for Downtown Dover Presentation of Presentation at HDC Meeting on Concept for uniform Open flags with Downtown area Information 10/20/2016; HDC endorsement of project "Dover - Historically Happening" graphics; Businesses concept HDC discussion and suggestions for design consideration. Flag design implemented of medium blue and white colors; open flags installed.

City of Dover Historic District Commission Summary of Applications 2017 Updated thru August 7, 2017 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-17-01 CLG Grant Certified Local Information File Notice of Eligibility for Grant 3/1/2017; Grant Application submitted; Formal Application for Government FFY2017 CLG Grant Application submitted Award Letter received with Grant FFY2017 Application for 4/28/2017 to SHPO Agreement; Grant Timeframe to cover Grant Funding 7/6/17-6/30/18 HI-17-02 Referral of 305 South Building Permit for Permit #17-949 referred to HDC by City Permit Application received 6/6/2017; Building Permit Governors Avenue Renovations to Planner for Architectural Review Permit to be issued subject to conditions of #17-949 Apartment Building Certification consultation; Considered at Architectural Review Certification 6/15/2017 HDC Meeting

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 7-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/10/2017 16-1954 38 The Green, Kent County Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for security in Courthouse Renovations required for interior work. lobby area of 'new' building. 1/11/2017 16-1992 500 W Loockerman Street, Building Permit - Interior No Planning Staff Review. No Interior renovations for new layout Duncan Center Renovations ArchRev Cert required for interior of Third Floor space. work. 1/11/2017 17-39 2 Kings Highway NE, Building Permit - Addition of HDC Approval with Conditions on Demolition of existing garage and Carriage House Accessory Structure ARC 4/21/2016; Application HI-16- construction of new Carriage House 02; Staff approval per ARC Building. This permit supersedes Permit #16-337 that was approved but not issued. Construction underway. 1/18/2017 17-89 321 and 323 South Sign Permit - Wall Sign Staff Approval. Wall Sign for new bakery tenant. Governors Avenue, Baguette Bakery 3/24/2017 16-1186 2 West Loockerman Street Building Permit - Interior Staff Approval. No ArchRevCert Revisions to proposed layout of Renovations required for interior work. third floor apartment. Interior renovations only. 3/28/2017 17-289 124 South State Street, Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations to Verizon Renovations required for interior work. reconfiguration space and equipment. Exterior equipment not visible from public street. 3/27/2017 17-357 6 South State Street, Office Administrative Building Permit Staff Approval Brick repointing and repairs to front of Baird Mandalas tower area and other select areas Brockstedt on building. Project complete. 4/10/2017 17-320 25 Jerusalem Way, New Building Permit - Shed Staff Approval Replacement of existing shed with Jerusalem Baptist Church new shed in same location 4/3/2017 17-414 54 South State Street, Temporary Sign Permit Staff Approval Banner installed for 15 days (4/3/17- Presbyterian Church of 4/17/17) and removed. Dover

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 7-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 4/20/2017 17-617 54 South State Street, Roof Permit Staff Approval Replacement of flat roof areas with Presbyterian Church of flat roof system and replacement of Dover existing asphalt shingles. Replace gutters and downspouts in-kind. 5/5/2017 17-666 305 South State Street Building Permit - Interior & Staff Approval. No ArchRevCert Interior Renovations and Exterior Exterior Renovations (Rear required due to project location is Renovations (window and door Addition) not visible from public way. replacements, paint exterior wood siding, new roof) to Rear Frame Addition. Supersedes Permit #15- 1158. 5/9/2017 17-726 501 South State Street, Temporary Sign Permit Staff Approval Banners installed for 90 days Christ Church (5/4/17-8/4/17) and removed. 5/31/2017 17-780 35 Loockerman Plaza. Dover Building Permit - Interior Staff Approval. No ArchRevCert Interior only work to install of glass Public Library Renovations required for interior work. will in AV Room. 5/19/2017 17-814 311 South State Street, Law Sign Permit - Wall Sign Staff Approval Projecting wall sign on metal Office of Sean Lynn (Annex) bracket. Same design as main office sign across street. 5/25/2017 17-834 108 South Governors Building Permit - Deck Staff Approval. No ArchRevCert Removal and replacement of Avenue Renovations required as project is not visible. existing wood deck. 5/24/2017 17-853 25 West Loockerman Street Building Permit - Door Staff Approval. No ArchRevCert Replacement of rear exterior door. Replacement required as project is not visible. 5/22/2017 17-855 501 South State Street, Building Permit - Exterior No Planning Staff Review. Wood repairs and painting of soffit, Christ Church Renovations (Soffit and Fascia) fascia, gutters on parish house. 5/24/2017 17-879 300 South State Street, Administrative Building Permit No Planning Staff Review. Emergency stabilization of front Young Law Offices façade (wall & window area) due to vehicular accident. 6/15/2017 17-837 406 Federal Street, Biggs Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations to reconfigure Museum Renovations required for interior work. gallery entry and space.

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 7-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 7/14/2017 17-1122 2 West Loockerman Street Sign Permit - Wall Sign Staff Approval. Two wall signs: east wall and front façade location within banding area over entry door. 7/5/2017 17-1124 111 West Loockerman Roof Permit Staff Approval. No ArchRevCert Resurfacing of low slope roof that is Street required as roof work not visible. not visible. 7/20/2017 17-1226 6 South State Street, Office Roof Permit - Porch Roof Staff Approval. No ArchRevCert Replacement of flat roof areas of of Baird Mandalas required as project is not visible. front porch roof. Brockstedt

Project Narrative FFY2017 Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies The City of Dover is proposing a preservation planning project to evaluate and update portions the Design Standards & Guidelines for the City of Dover Historic District Zone document. The result of the project will be a Draft Addendum document focusing on modern and technological advancements in materials and construction activities of items discussed in the Design Standards & Guidelines. The current Design Standards & Guidelines for the City of Dover Historic District Zone document was created1 and adopted in 1992-1993 with the formal establishment of the City’s Historic District Commission (HDC) by ordinance adopted July 26, 1993. The ordinances of the City of Dover allow for the designation and protection of historic properties. The purpose of Historic District regulations is: “to preserve and enhance that unique character and value of the old portion of Dover as an area of special charm and interest. It is particularly intended that the regulations prevent, in the historic district, any change of conditions that would be deemed to be a disfigurement or degradation of the present unique visual and architectural qualities of the district.” (Zoning Ordinance, Article 3, Section 21) The geographic boundaries of the Historic District (H) zone are established as a zoning classification. The original boundaries of the Historic District established in 1961 were generally described as extending from just north of Division Street south to South Street inclusive of the properties fronting on South State Street and The Green then east to the St. Jones River. In 1997, the boundaries of the Historic District Zone were expanded to include properties fronting on West Loockerman Street from Bradford Street to the railroad corridor and areas in the vicinity of South Governors Avenue, South Bradford Street, North Street, and Bank Lane. The areas of expansion included many commercial and residential properties listed in the National Register of Historic Places as part of the Victorian Dover Historic District. See attached Map of City of Dover Historic District showing the current boundaries (shaded in orange). As a preservation and redevelopment tool, the Design Standards and Guidelines provide guidance for property owners, design professionals, staff and the Historic District Commission (and Planning Commission). The “historic district design guidelines and standards” are defined by the Zoning Ordinance as follows: “Historic district design guidelines and standards: The document adopted by the City of Dover Planning Commission as being the source reference document for construction and maintenance of buildings, structures, and additions with the Dover Historic District and which is the guiding document for the historic district commission and city planner in their review of applications for architectural review certification.” Therefore, it is utilized as a guiding document in the decision making process of reviewing of construction activities in the Historic District zone for issuance of Architectural Review Certification (Zoning Ordinance, Article 10 Section 3). Applications for Architectural Review Certification are reviewed by the City Planner (Staff), the Historic District Commission, and Planning Commission. See the following code excerpt regarding the architectural review standards. 1 The current document Design Standards and Guidelines for the City of Dover Historic District Zone was prepared in 1992 by John Milner Associates Inc. with funding by a grant from the National Park Service, U.S. Department of the Interior and administered by the State Historic Preservation Office. City Planning Staff, the State Historic Preservation Office, the Friends of Old Dover, Main Street Dover, and other interested parties participated in the development of the document.

Zoning Ordinance, Article 10 Section 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. (B) The city planner, historic district commission or planning commission shall not consider normal maintenance and repair (see definitions, article 12), interior arrangement, or building features not subject to public view. The Zoning Ordinance references the Design Standards & Guidelines when establishing the Architectural Review Certification process for the City of Dover’s Historic District zone (H). An Architectural Review Certificate is required for a demolition, erection, reconstruction, alternation, restoration or exterior repairs on properties within the Historic District. Most projects within the Historic District are eligible for administrative review of the Architectural Review Certificate as part of the Building Permit process for such projects as signs, roof and door or window replacement, and exterior finish/siding/trim work renovations. Project activities only involving interior renovations are not subject to the Architectural Review Certification process. For example, in calendar year 2016, a total of forty-nine (49) applications (permit activity in the Historic District) were reviewed under this process with 32 Permits requiring Architectural Review Certification and 17 Permits not requiring Architectural Review Certification. 2 Historic Preservation Planning is part of a comprehensive approach to land use planning in the City of Dover. In Dover’s current plan, the 2008 Comprehensive Plan (as amended) this information is presented in Chapter 6 - Historic Preservation and associated Map 6-1. The 2008 Comprehensive Plan includes sets forth goals and a series of recommendations for each goal. The Historic Preservation Goals are as follows: Goal 1: Preserve and Protect Historic Resources Historic Goal 2: Provide and Promote Incentives for Preservation Activities Preservation Goal 3: Increase Public Information on Historic Resources Goal 4: Collaborate with Diverse Groups and Governments 2008 Comprehensive Plan, excerpt from Table 1-1: Plan Chapter Goals To achieve Goal 1, one of the adopted Recommendations was the Evaluation of Design Standards and Guidelines since the original document was adopted in the early 90s. The recommendation also suggested consideration of the standards and guidelines for the levels of protection for The Green and the Loockerman Street areas. For this project for an Addendum to the Design Standards & Guidelines, the City of Dover will seek to hire a consultant through a Request for Professional Services process to assist the Historic District Commission and Planning Staff with the project. The consultant will be required to have a Principal Investigator (PI) who meets the professional qualification standards in 36 CFR 61. Also involved in the project, the Historic District Commission consists of five (5) appointed members and the Planning Commission3 consists of nine (9) appointed members. The Planning Staff serves as staff support to the Historic District Commission and will manage the activities of this project. 2 The volume of Permit Activity in the Historic District over the past five years has averaged 63 applications a year with a majority of them eligible for Architectural Review Certification review by Staff. 3 The Planning Commission, per the Zoning Ordinance, Article 10 Section 3.25(A), is involved in the formal adoption process for the Historic District guidelines.

With the project, we hope to create an Addendum to the Design Standards & Guidelines that focuses on the modern and technological advancements in materials and construction activities. In recent years, the use and role of alternative and composite materials in construction has increased with options for wood composites, PVC/vinyl products, and others. In addition, features like solar panels and other conservation related measures have become more common place. This Addendum will focus on these types of materials and items as associated with the practices for maintenance, preservation and construction activities within the Historic District. Components of the Addendum document will continue to provide guidelines for treatment of historic properties and features focusing on maintenance, repair, alternations, and preservation or restoration of existing buildings; guidelines for new construction activities (additions and new buildings), guidelines for demolition activities; guidelines for landscaping and site elements, and guidelines for signage. The document is to be consistent with the Secretary of Interior Standards for Treatment of Historic Properties (Rehabilitation Standards and Guidelines). The project will consist of a series of phases: Planning, Public Outreach, Guidelines Revision and Refinement, and Preparation of Draft Addendum Document. The following chart outlines the anticipated activities of the project. Timeframe Project Phase Activities and Products September – October 2017 Planning Meetings with Consultant, Staff and HDC to outline general project approach, goals and format for Addendum guidelines, determine public input strategy. November 2017 Public Outreach Analysis of guidelines. Conduct focus groups/stakeholder meetings and a Public Workshop. December 2017 – March 2018 Guidelines Revision & Prepare example page format Refinement (text and photographs). Meetings with Staff and HDC to present drafts. Review of multiple Drafts by Staff, HDC. March – April 2018 Preparation of Draft Conduct Public Workshop on Addendum Document Draft. Review of Draft by State Historic Preservation Office. The specific scope of work, tasks, and deliverables by the consultant will be further refined with Planning Staff. Electronic copies of documents are anticipated for use at meetings and posting on the City’s website for review. Subject to the selection of the consultant, the Project’s work timeframe is expected to be September 2017 through April 2018 with the formal review process to adopt the Draft Addendum Document to follow in Summer 2018 with the Historic District Commission and Planning Commission.