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CITY OF DOVER HISTORIC DISTRICT COMMISSION AGENDA THURSDAY, February 15, 2018 - 3:00 P.M. City Hall – Conference Room ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES OF MEETING on December 21, 2017 WELCOME New Commission Member COMMUNICATIONS & REPORTS 1. Summary of Activity a. Summary of Activity 2017 Report b. Summary of Applications 2017 c. Summary of Architectural Review Certifications for 2017 d. Summary of Architectural Review Certifications for 2018 2. Department of Planning & Inspections Update NEW APPLICATIONS – None NEW BUSINESS 1. Review of Permits Referred to Commission OLD BUSINESS 1. Certified Local Government (CLG) Program a. Update on FFY2017 CLG Grant Project: Amendment to Design Guidelines for Dover’s Historic District (Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies) i. Submission of Progress Report 2 (October – December 2017) ii. Project Activities – Update on Draft Request for Proposal ADJOURN THE AGENDA ITEMS MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSION.

CITY OF DOVER HISTORIC DISTRICT COMMISSION December 21, 2017 The Regular Meeting of the City of Dover Historic District Commission was held on Thursday, December 21, 2017 at 3:00 PM with Chairman McDaniel presiding. Members present were Chairman McDaniel, Mr. Czerwinski, and Ms. Horsey. Mr. Jackson was absent. Planning Office Staff members present were Mrs. Melson-Williams, Mrs. Purnell and Mr. Swierczek. APPROVAL OF AGENDA Ms. Horsey moved for approval of the agenda as submitted, seconded by Mr. Czerwinski and the motion was unanimously carried 3-0. Mr. Jackson was absent. ADOPTION OF MINUTES OF THE REGULAR HISTORIC DISTRICT COMMISSION MEETING OF SEPTEMBER 21, 2017 Ms. Horsey moved for approval of the minutes of September 21, 2017, seconded by Mr. Czerwinski and the motion was unanimously carried 3-0. Mr. Jackson was absent. COMMUNICATIONS & REPORTS Summary of Applications 2016 and 2017 Mrs. Melson-Williams stated that there were six (6) applications in 2016. There is still activity related to the Carriage House at 2 Kings Highway. For 2017, there have been four (4) applications. Summary of Architectural Review Certifications for 2017 Mrs. Melson-Williams stated that there have been a total of thirty-four (34) permits in the Historic District. Most of them have been for interior projects which Staff reviews to make sure that there is no impact to the outside. Thirteen (13) of the thirty-four permits did not require Architectural Review Certification. Of the thirty-four (34) permits issued seven (7) were building interior renovations, one (1) accessory structure, twelve (12) signage (10 signs with 2 Temporary Signs), four (4) exterior projects, four (4) roofs, two (2) Administrative Permits, a Building Permit, a Fence Permit and a Demolition Permit. Department of Planning & Inspections Update Mrs. Melson-Williams stated that on December 11, 2017, Mr. Dave Hugg was made the City Planning Director. NEW APPLICATIONS 1. HI-17-04 Governors Café Kitchen Addition at 144 Kings Highway SW – Public Hearing and Review for Action on the Architectural Review Certification associated with the construction of a one-story addition to the kitchen for the Governors Cafe. The Governors Café is located within the existing building at 144 Kings Highway SW. The property is zoned RGO (General Residence and Office Zone) and is subject to the H (Historic District Overlay Zone). The

CITY OF DOVER HISTORIC DISTRICT COMMISSION DECEMBER 21, 2017 property is located at the southernmost intersection of American Avenue and Kings Highway. The owner of record is Cahall Properties, LLC. Address: 144 Kings Highway SW. Tax Parcel: ED-05-077.05-04-40.00-000. Council District 2. Mrs. Melson-Williams gave a brief overview of the Application and Staff Report. Representative: Mr. William Byler, Architect and Mr. Raymond Searles Mr. Byler stated that Mr. Searles came to him a few months ago wanting to pursue the possibility of an addition onto the back of the building to expand the kitchen facility to better serve his clients and to have more food options. Mr. Byler developed the addition based on what was available on the site for them. The addition includes equipment to prepare and refrigerate food, to have a freezer, etc. There is an existing wall within between the two that will be opened up so that the kitchen will flow better. They have attempted to propose exterior materials that would fit into the historic nature of the existing house or building structure and to compliment the building. There are some conditions and recommendations by Staff that they agree with and support. He referenced (page 4-item 2b) regarding the clarification of the material and type of the paneled door and the associated railings system for the entry proposed for the addition. They are proposing a 6-panel painted metal door and frame. The feel that the door gets a lot of use with Staff and deliveries. The railings on the side of the step would be black aluminum. They also have a mechanical equipment for the refrigeration unit that they are tempting to shield behind a raised parapet. They wanted to come as close as possible to the parapet with the proposed elevation without brackets. They do understand that the plans are subject to the Building and Fire Codes. Mr. Searles stated that they are basically trying to make it more of a restaurant. Everything that is currently done in the restaurant is electric. They are installing walk in boxes on the inside. This will hide the exhaust system and limit any noise in the neighborhood. Business hours and seating will remain the same. We just want to do better at being able to serve food and that is what the customers have been asking for. It’s satisfying the customer’s request to have a restaurant. No one can really see in the back because of the buildings (offices) on each side. He has not had any complaints regarding the addition. The building is 95% of their drawings and there is nothing he would want to change. The owner of the building Mr. Cahall who is a builder by trade will also be doing the construction. Mr. Cahall loves the building and is always asking how he can improve the building. They care about the building and do not want to change anything historically. Mr. Czerwinski questioned how extensive were the breakthroughs into the original structure. Mrs. Melson-Williams replied if you look at the outside photograph of the west wall of the rear wing moving right to left there is a window and a door that will stay. The next door and double window area is where the wall gets broken out to the larger connection space between the existing kitchen area and the new proposed addition. Mr. Searles stated that where the light was located is where the wall goes all the way through on the other side of the building. Ms. Horsey questioned whether the siding was wood and painted? Mr. Byler replied yes. 2

CITY OF DOVER HISTORIC DISTRICT COMMISSION DECEMBER 21, 2017 Ms. Horsey questioned whether the metal hollow door actually look like metal hollow doors because they can be really ugly and she asked if they were painted? Mr. Byler replied yes and that they were proposing a 6-panel door which is shown on the elevation. Mr. McDaniel stated that he visited the site and you would really have to get back behind the building in order to see the addition. It is not really noticeable. Ms. Horsey questioned whether the color of the new addition was the same as the brackets, cornice and window trim. Mr. Searles replied absolutely. Mr. McDaniel stated that this is the first time in a while that they have seen wood siding. Mr. McDaniel opened the public hearing. Mr. McDaniel closed the public hearing after seeing no one wishing to speak. Mrs. Melson-Williams stated that Staff is aware that there were people who saw the sign. There was one individual who came in to look at the packet. They did not have any concerns. Mr. McDaniel asked where the sign was posted. Mrs. Melson-Williams replied on the main entrance side towards the Governor’s Mansion. Mr. McDaniel asked if the color of the sign was yellow. Mrs. Melson-Williams replied yes, it was a bright yellow sign that announces the hearing. The public notice that they had to complete also involved mailing to property owners within the 200-feet of the site. Mr. McDaniel stated that it was probably a lot of property owners. Mrs. Melson-Williams stated that there were eleven (11) property owners within the 200-feet of the site. Ms. Horsey moved to approve Application HI-17-04 Governors Café Kitchen Addition at 144 Kings Highway SW to include Staff Recommendations, six (6) panel metal door, black aluminum railings, and painted wood siding. The motion was seconded by Mr. Czerwinski and unanimously carried 3-0. Mr. Jackson was absent. NEW BUSINESS Resolution of Col. Richard E. Scrafford, USAF (Retired) Mrs. Melson-Williams stated that provided in the packets was a draft resolution commemorating Col. Scrafford’s years of service on the Historic District Commission. He has already been recognized by City Council for his years of service on both the Historic District Commission and the Library Commission. Mr. McDaniel moved to adopt the resolution in honor of the Historic District Commission member Col. Scrafford with any necessary corrections. The motion was second by Mr. Czerwinski and unanimously carried 3-0. Mr. Jackson was absent. 3

CITY OF DOVER HISTORIC DISTRICT COMMISSION DECEMBER 21, 2017 Mr. McDaniel asked Mrs. Melson-Williams if she had information regarding anyone filling the seat. Mrs. Melson-Williams replied the Mayor asked her about it today recognizing that there was a seat he needed to fill. If the Historic District Commission has any suggestions, Staff can take them and forward to the Mayor. The Mayor makes the appointment and it has to be confirmed by City Council. There is currently one vacant seat and Mr. Jackson’s term technically ended in July; he has not completed the reappointment process. Col. Scrafford served on the Historic District Commission since April 1998- October 2017. Review of Permits Referred to Commission: There was none. Annual Meeting of Historic District Commission Election of Chairman and Vice Chairman Mr. Czerwinski moved to reelect by acclamation Mr. McDaniel as Chairman for the Historic District Commission. The motion was seconded by Mr. McDaniel and unanimously carried 3-0. Mr. Czerwinski moved to reelect by acclamation Ms. Horsey as Vice Chairman for the Historic District Commission. The motion was seconded by Mr. McDaniel and unanimously carried 3-0. Meeting & Deadline Schedule for 2018 Mrs. Melson-Williams stated that the meeting date will remain as the third (3rd) Thursday of each month at 3:00pm. The deadline date to file an application has to be at least 30 days prior to the meeting date. The Meeting and Deadline Schedule for 2018 were provided to all members. The By- laws state that the Historic District Commission meeting must meet quarterly. OLD BUSINESS Update on HI-17-03 Sign Permit #17-1484: Wall Sign at 115 West Loockerman Street. Mrs. Melson-Williams stated that this was a follow up item. The applicant did appeal to the Planning Commission in October and the Planning Commission authorized the Architectural Review Certification to allow the back lighting of the sign. Mr. McDaniel commented that he voted yes to the back lighting sign and asked why it would not be good for the Historic District Commission to allow signage that was illuminated like this sign. What is bad about that? It goes against the recommendation, but why can’t the Historic District Commission change the recommendations. Mr. Czerwinski replied that back lighting as a signage is an urban style lighting source. It is designed to be in cities. Dover is considered a town and not a city or urban area. Back lighting allows additional lighting not conducive to a small town environment. It does not fit the architectural feeling of the place. Again, when you talk about preservation planning, one of the most important things about a town or a Historic District is the feeling. He did not think that the sign looked terrible; it just did not relay a pleasant feeling to the street. Ms. Horsey concurred and added that she did not feel safe with back lighting signs. It gives you a feeling of an area that you do not want to be in at night. She thinks that Dover needs to watch their image. 4

CITY OF DOVER HISTORIC DISTRICT COMMISSION DECEMBER 21, 2017 Mr. McDaniel stated that we should permit back lighting. He likes lit signs and more lighting is needed on Loockerman Street whether it is from street lights, signs on buildings, etc. There is an evolution on Loockerman Street because what was charming is no longer present. Mrs. Melson-Williams stated that the Design Standards & Guidelines listed the back lighting as inappropriate. That does not mean it cannot be considered. Certified Local Government (CLG) Program Update on FFY2017 CLG Grant Project: Amendment to Design Guidelines for Dover’s Historic District (Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies) and Project Activities. i. Project Activities – Update on Draft for Proposal ii. Submission of Progress Report 1 (July-September 2017) Mrs. Melson-Williams stated that a draft copy of the RFP was submitted to the State Historic Preservation Office on September 15, 2017. Staff met the deadline and received comments back from the State Historic Preservation Office, but has not had the opportunity to take the next step forward in getting the RFP out on the street to seek the hiring process for the consultant. In talking with the State Historic Preservation Office, Staff is needing to amend the project schedule and get it to them and work on getting the RFP out and a consultant hired. Ms. Horsey moved to adjourn the meeting, seconded by Mr. Czerwinski and unanimously carried 3-0. Mr. Jackson was absent. Meeting adjourned at 3:55 PM Sincerely, Maretta Savage-Purnell Secretary 5

City of Dover Historic District Commission Summary of Applications 2017 Updated thru December 31, 2017 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-17-01 CLG Grant Certified Local Information File Notice of Eligibility for Grant 3/1/2017;Grant Application submitted; Formal Application for Government FFY2017 CLG Grant Application Award Letter received with Grant FFY2017 Application for submitted 4/28/2017 to SHPO Agreement; Grant Timeframe to cover Grant Funding 7/6/17-6/30/18 HI-17-02 Referral of 305 South Building Permit for Permit #17-949 referred to HDC by City Permit Application received 6/6/2017; Building Permit Governors Avenue Renovations to Planner for Architectural Review Permit to be issued subject to conditions of #17-949 Apartment Building Certification consultation; Considered at Architectural Review Certification 6/15/2017 HDC Meeting HI-17-03 Referral of Sign 115 West Sign Permit: Wall Permit #17-1484 referred to HDC by City Permit Application received 8/16/2017; Permit #17-1484 Loockerman Street Sign Planner for Architectural Review Permit issued for installation of wall sign. Certification consultation; Considered at Applicant seeks to allow back-lit sign. 9/21/2017 HDC Meeting; Appealed to Determination by City Planner of Planning Commission and considered on prohibiting the back-lit sign remained in 10/16/2017 place after two failed motions by the HDC. Applicant appealed the decision of the HDC to the PC. PC took action to approve Architectural Review Certification to allow backlighting of the sign. HI-17-04 Governors Café 144 Kings Highway One story addition 12/21/2017 Public Hearing and Review Project proposal to add a one-story Kitchen Addition SW to kitchen with the Historic District Commission. building addition to rear wing of the Conditional Approval granted of existing building to expand the kitchen Architectural Review Certification. area. Project will also be subject to Conditional Use Review with the Planning Commission (Application C-18-01).

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 12-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/10/2017 16-1954 38 The Green, Kent County Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for security in Courthouse Renovations required for interior work. lobby area of 'new' building. 1/11/2017 16-1992 500 W Loockerman Street, Building Permit - Interior No Planning Staff Review. No Interior renovations for new layout Duncan Center Renovations ArchRev Cert required for interior of Third Floor space. work. 1/11/2017 17-39 2 Kings Highway NE, Building Permit - Addition of HDC Approval with Conditions on Demolition of existing garage and Carriage House Accessory Structure ARC 4/21/2016; Application HI-16- construction of new Carriage House 02; Staff approval per ARC Building. This permit supersedes Permit #16-337 that was approved but not issued. Construction underway. 1/18/2017 17-89 321 and 323 South Sign Permit - Wall Sign Staff Approval. Wall Sign for new bakery tenant. Governors Avenue, Baguette Bakery 3/24/2017 16-1186 2 West Loockerman Street Building Permit - Interior Staff Approval. No ArchRevCert Revisions to proposed layout of Renovations required for interior work. third floor apartment. Interior renovations only. 3/28/2017 17-289 124 South State Street, Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations to Verizon Renovations required for interior work. reconfiguration space and equipment. Exterior equipment not visible from public street. 3/27/2017 17-357 6 South State Street, Office Administrative Building Permit Staff Approval Brick repointing and repairs to front of Baird Mandalas tower area and other select areas Brockstedt on building. Project complete. 4/10/2017 17-320 25 Jerusalem Way, New Building Permit - Shed Staff Approval Replacement of existing shed with Jerusalem Baptist Church new shed in same location 4/3/2017 17-414 54 South State Street, Temporary Sign Permit Staff Approval Banner installed for 15 days (4/3/17- Presbyterian Church of 4/17/17) and removed. Dover

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 12-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 4/20/2017 17-617 54 South State Street, Roof Permit Staff Approval Replacement of flat roof areas with Presbyterian Church of flat roof system and replacement of Dover existing asphalt shingles. Replace gutters and downspouts in-kind. 5/5/2017 17-666 305 South State Street Building Permit - Interior & Staff Approval. No ArchRevCert Interior Renovations and Exterior Exterior Renovations (Rear required due to project location is Renovations (window and door Addition) not visible from public way. replacements, paint exterior wood siding, new roof) to Rear Frame Addition. Supersedes Permit #15- 1158. 5/9/2017 17-726 501 South State Street, Temporary Sign Permit Staff Approval Banners installed for 90 days Christ Church (5/4/17-8/4/17) and removed. 5/31/2017 17-780 35 Loockerman Plaza. Dover Building Permit - Interior Staff Approval. No ArchRevCert Interior only work to install of glass Public Library Renovations required for interior work. will in AV Room. 5/19/2017 17-814 311 South State Street, Law Sign Permit - Wall Sign Staff Approval Projecting wall sign on metal Office of Sean Lynn (Annex) bracket. Same design as main office sign across street. 5/25/2017 17-834 108 South Governors Building Permit - Deck Staff Approval. No ArchRevCert Removal and replacement of Avenue Renovations required as project is not visible. existing wood deck. 5/24/2017 17-853 25 West Loockerman Street Building Permit - Door Staff Approval. No ArchRevCert Replacement of rear exterior door. Replacement required as project is not visible. 5/22/2017 17-855 501 South State Street, Building Permit - Exterior No Planning Staff Review. Wood repairs and painting of soffit, Christ Church Renovations (Soffit and Fascia) fascia, gutters on parish house. 5/24/2017 17-879 300 South State Street, Administrative Building Permit No Planning Staff Review. Emergency stabilization of front Young Law Offices façade (wall & window area) due to vehicular accident. 6/15/2017 17-837 406 Federal Street, Biggs Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations to reconfigure Museum Renovations required for interior work. gallery entry and space.

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 12-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 7/14/2017 17-1122 2 West Loockerman Street Sign Permit - Wall Sign Staff Approval. Two wall signs: east wall and front façade location within banding area over entry door. 7/5/2017 17-1124 111 West Loockerman Roof Permit Staff Approval. No ArchRevCert Resurfacing of low slope roof that is Street required as roof work not visible. not visible. 7/20/2017 17-1226 6 South State Street, Office Roof Permit - Porch Roof Staff Approval. No ArchRevCert Replacement of flat roof areas of of Baird Mandalas required as project is not visible. front porch roof. Brockstedt 8/8/2017 17-363 209 South State Street, Fence Permit Staff Approval. Replacement of black chain-link Wesley UMC Preschool fence with black metal decorative fencing surrounding preschool playground area. 8/30/2017 17-1118 134 West Loockerman Building Permit: Interior Staff Approval. No ArchRevCert Interior renovations to expand Street, The Golden Fleece Renovations required for interior work. existing tavern space from 132 into 134. 8/23/2017 17-1254 122 Bank Lane Demolition Permit Staff Approval of demolition of Demolition of accessory structure accessory structure (shed). (shed) determined to be non- contributing due to lack of integrity and modern materials. 8/1/2017 17-1260 9 East Loockerman Street, Sign Permit - Monument Sign Staff Approval. Existing freestanding monument Treadway Towers (Refacing) sign to be refaced to include multiple tenant panels. 8/16/2017 17-1360 307 South State Street Sign Permit - Wall Signs Staff Approval. Installation of hanging sign and wall sign for business. 9/15/2017 17-1335 120 S Governors Avenue, Sign Permit - Wall Sign Staff Approval. Replacement of wall sign with AutoPLUS (Kunkle's) aluminum wall panel that is non- illuminated. 9/15/2017 17-1483 123-127 W. Loockerman Sign Permit - Walls Signs Staff Approval A wall sign and new projecting sign Street, The Loocke for a new business in building.

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 12-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 9/7/2017 17-1484 115 W. Loockerman Street, Sign Permit - Wall Sign Staff Approval. Referral to HDC for Installation of non-illuminated wall Puffster ArchRevCert on illumination; no (box) sign approved by Permit. action. Appeal to PC. Appeal to PC resulted in authorization of ArchRevCert to allow back-lit sign. 10/13/2017 17-1862 9 W. Loockerman Street, My Sign Permit - Projecting Sign Staff Approval. Projecting wall sign on metal Roots bracket. 10/24/2017 17-1969 2 Kings Highway, NE Roof Permit No Planning Staff Review. Replacement of roofing with new shingle roof and repairs to siding on dormers. 11/14/2017 17-1956 30 Loockerman Plaza, Exterior Renovations - Staff Approval. Replacement of metal picket railing Wesley Education Center Stairwell Railing on basement entry stairwell on Building south side of building. 11/8/2017 17-1970 321 W. Loockerman Street, Sign Permit - Window Sign Staff Approval Installation of applied vinyl lettering A Lot of Scents to window surface for name of retail business tenant. 12/12/2017 17-1518 111 W Loockerman Street Interior Renovations Staff Approval. No ArchRevCert Interior renovations for addition of required for Interior work. sink for barber shop. 12/28/2017 17-2205 201 W. Loockerman Street Interior and Exterior Staff Approval. Interior renovations for business. Renovations Minor exterior renovations for door replacement and brick/flashing repairs to exterior finish. 12/4/2017 17-2209 42 Kings Highway NE, Roof Permit No Planning Staff Review. Roof replacement. Murphy School 12/19/2017 17-2213 14 Loockerman Plaza, The Sign Permit - Awning Sign & Staff Approval. Installation of awning sign (letters House of Coffi Post Sign on pent roof) and installation of post sign. Restaurant (Café) subject to Conditional Use Permit C-17-05.

Summary of Permit Applications with Architectural Review Certification 2017 - Updated Thru 12-31-2017 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 12/8/2017 17-2226 146 S. State Street, Office Interior and Exterior Staff Approval. Interior renovations. Minor exterior Building Renovations renovations for siding/soffit on addition and for porch flooring. 12/29/2017 17-2319 109 S. State Street, Office Sign Permit - Post Sign Staff Approval. Installation of post sign for Office of Building Agape Love Outreach Ministries.

Summary of Permit Applications with Architectural Review Certification 2018 - Updated Thru 1-31-2018 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/23/2018 18-15 14 Loockerman Plaza, The Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for conversion House of Coffi Renovations & Exterior required for interior work. of space to coffee shop. Exterior Renovations work involves exterior finish repairs and painting, construction of brick paver patio entry with black metal fence. 1/22/2018 18-135 29 Kent Avenue, Murphey Roof Permit Staff Approval. Replacement of roof. School - Maintenance Building

City of Dover January 31, 2018 Joan N. Larrivee SHPO Grant Manager Division of Historical and Cultural Affairs 21 The Green Dover DE 19901 Via Email: joan.larrivee@state.de.us RE: Submission of Progress Report 2 (October – December 2017) FFY2017 CLG Grant 10-17-151320-06 Project: Amendment to Design Guidelines for Dover’s Historic District: DOVER Dear Mrs. Larrivee: The City of Dover, Delaware Department of Planning & Inspections with this letter submits the Progress Report 2 for FFY2017 CLG Grant #10-17-151320-06. This Report 2 covers the time period of October 1, 2017 through December 31, 2017. See the attached Report 2. Our project to “Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies” as you can see from the Report that progress on the project has stalled. An initial DRAFT of the Request for Proposal was submitted for review and comments received in late September. To date, the City has not completed the process to retain consultant services to assist the Historic District Commission and Planning Staff in developing a Draft Addendum document. Planning Staff is evaluating our options for moving forward with a revised project scope and timeline given the remaining time in the FFY2017 Grant year. There have been no expenditures associated with this Grant. The Planning Office may be contacted at (302) 736-7196 with any questions. Thank you for your assistance regarding our grant project as part of the City of Dover’s participation in the Certified Local Government program. Sincerely, Department of Planning & Inspections Dawn Melson-Williams, AICP Principal Planner Enclosures: FFY2017 CLG Grant Progress Report 2 CC: David S. Hugg, III, Planning Director Planning Office File HI-17-01 P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

FY 2017 CERTIFIED LOCAL GOVERNMENT GRANT PROGRAM Grant No. 10-17-151320-06 Start date: July 6, 2017 End Date: June 30, 2018 ATTACHMENT 1 CERTIFIED LOCAL GOVERNMENT GRANT PROGRAM CLG GRANT PROGRESS REPORT FORM Project: Amendment to Design Guidelines for Dover’s Historic District: DOVER Grantee: The City of Dover Grant Number: 10-17-151320-06 Reporting Period (check below): □ Report 1 (Due October 30) □ Report 2 (Due January 31) □ Report 3 (Due April 30) For July 1 – September 30 For October 1 – December 31 For January 1 – March 31 Specific Activities Accomplished during Reporting Period (October–December 2017):  Updates to Historic District Commission on Grant Project: o No October and no November meetings of the Historic District Commission. o December 21, 2017 Meeting: Staff provided an update on the submission of Grant Progress Report 1 and the status of the Draft RFP for the FFY2017 Grant Project: Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies. Overall Progress to date:  Planning Staff reviewed City Procedures form Grant Application & Administration.  Planning Staff completed initial DRAFT Request for Proposal for Professional Services and submitted it on September 15, 2017 to Grants Manager at HCA for review.  Received Review Comments on September 20, 2017 on DRAFT Request for Proposal from Grants Manager; minor edits suggested were completed. Problems Affecting Progress:  Limitations on available Staff time due to other work assignments and leave (holiday and sick). Also there have been changes in the staffing of City’s Procurement Management section due to a retirement. Schedule Status:  If continuing with this project, Staff needs to work with the City’s Procurement Management regarding the issuance of the Request for Proposal to procure consultant services.  City Staff is evaluating the Grant Project activities to determine potential project revisions. The Grant Project was identified to have a series of phases: Planning, Public Outreach, Guidelines Revision & Refinement, and Preparation of Draft Addendum Document. Other Pertinent Information:  In regards to Historic District Commission membership, Ret. Col. Richard Scrafford resigned his position on the Commission effective October 12, 2017. A new Commission member will need to be appointed and confirmed by City Council for his position; this is anticipated to occur in February 2018.  Additionally, Commission Member Terry Jackson’s term expired in July 2017; he continues to serve until formally reappointed or replaced by a new member appointment. There has been some indication that he will not seek reappointment. Reimbursement Request Attached: Y N Submitted By: Date: 1/30/2018 1

Historic District Commission City of Dover, Delaware 2017 Summary of Activity The City of Dover, Delaware Historic District Commission consists of five members. The members during 2017 include Eric Czerwinski, Ann Baker Horsey, Terry Jackson, Joe McDaniel, and Col. Dick Scrafford. Col. Dick Scrafford resigned as a Commission member in October 2017 after nineteen years of service. Terry Jackson’s term ended in July 2017; however, he continues to serve until a reappointment or new appointment is made. The Commission receives staff support from the Planning Office. During 2017 Joe McDaniel served as Chairman and Ann Horsey served as Vice-Chairman. At the Commission’s Annual Meeting in December 2017, Joe McDaniel was re-elected as Chairman and Ann Horsey as Vice-Chairman. Architectural Review Certification The Historic District Commission held seven meetings in 2017. The Historic District Commission reviewed four (4) applications for Architectural Review Certificates or as informational items in 2017. This included the referral of a Building Permit for exterior renovations to an apartment building at 305 South Governors Avenue (HI-17-02) and referral of a Sign Permit for wall signage at 115 West Loockerman Street (HI-17-03). The Historic District Commission’s decision regarding the Architectural Review Certification for the back-lighting of the wall sign was appealed to the Planning Commission who ultimately granted approval to allow it. One project was reviewed by the Historic District Commission for Architectural Review Certification. Architectural Review Certification was granted with conditions for a one story addition to expand the kitchen of the Governors Café at 144 Kings Highway SW (HI-17-04). The project is now (in 2018) pending Planning Commission review of Conditional Use application for expansion of the restaurant use. Most projects within the Historic District were eligible for administrative review of the Architectural Review Certificate as part of the Building Permit process and included such projects as signs, temporary signs, roof replacement projects, and exterior finish/siding/trim work renovations. A number of properties located in the Historic District submitted Building Permits for review; however, project activities only involving interior renovations are not subject to the Architectural Review Certification process.  Summary of Permit Activity in the Historic District in 2017: o Permits not requiring Architectural Review Certification: 13 o Permits requiring Architectural Review Certification: 27 o Total Number of Permits: 40 The following chart provides information for 2017 and the last seven calendar years. Depending on the type of construction activity the Architectural Review Certification Review for each project may be eligible for Staff Review, Historic District Commission Review, or Historic District Commission Recommendation with Planning Commission Review. Historic District Commission: 2017 Summary of Activity Page 1 of 3

Summary of Permit 2010 2011 2012 2013 2014 2015 2016 2017 Activity Building Permits – ARC Review by Staff 20 21 25 37 42 36 29 25 Building Permits – ARC Review by HDC 4 5 4 2 0 5 2 1 Building Permits – ARC Review by HDC/PC 0 8 3 2 5 0 2 0 Sign Permits - ARC Review by Staff 18 25 27 39 21 13 15 13 Sign Permits – ARC Review by HDC or HDC/PC 0 2 2 0 0 4 1 1 TOTALS 42 61 61 80 68 58 49 40 The following chart provides information on the specific types of Permits with Architectural Review Certifications (ARC) issued for construction activities with the Historic District. 2016 Staff Historic District Historic District Commission Permit Activity Approval Commission Recommendation with Planning Approval* Commission Approval** Building Permit 0 1 0 Demolition Permit 1 0 0 Administrative 1 0 0 Building Permit Building Permit – 15 0 0 Renovations Fence Permit 1 0 0 Roof & Siding Permits 5 0 0 Window Permits 0 0 0 Sign Permit 13 0 1 Temporary Sign 2 0 0 Permit TOTAL 38 1 1 * Permits associated with applications acted upon by HDC only ** Permits associated with applications recommended by HDC with PC action Construction Activity in the Historic District The construction activities in the Historic District involved renovations to existing historic buildings. Exterior work at the office building at 6 South State Street involved repairs to repoint portions of its brick façade and the replacement of the flat porch roof. A number of other buildings underwent roof repair and replacement projects. Permits were issued for construction of a new accessory structure at 2 Kings Highway NE in a carriage house form to serve as a garage/pool house. An accessory structure lacking integrity and clad in modern materials was demolished at 122 Bank Lane. Sign Permits were issued for new businesses adding signage including La Baguette Bakery, The Loocke, Puffster, My Roots, The House of Coffi, several law offices, and the Treadway Towers building. Historic District Commission: 2017 Summary of Activity Page 2 of 3

The Green – National Historical Park The Green in Dover, as designated in 2015 as a National Historical Park along with a series of other sites in Delaware to become the First State National Historical Park, remains an active City Park location within the Historic District. It annually hosts a variety of arts, cultural, and history activities and events such a summer concert series and walking tours presented by the First State Heritage Park. Certified Local Government Program The City of Dover was designated a Certified Local Government in 2015. As part of the Certified Local Government Program, application was made in April 2017 to seek grant funding in the FFY2017 CLG Grant Application process (HI-17-01). The Grant Application proposed a project for an Addendum to the Design Standards & Guidelines for the City of Dover Historic District Zone document focusing on Modern Materials & Technologies. The City will seek to hire a consultant to assist the Commission and Staff in this project. The Grant timeframe is from July 1, 2017 through June 30, 2018. A similar CLG grant project for FFY2016 was withdrawn (terminated) in the Spring of 2017 due to staff limitations and grant progress. Downtown Development District Designation In January 2015, the City of Dover was designated a Delaware Downtown Development District. The designated Downtown Development District area includes areas located within the Historic District. In 2017, approximately eight projects in the Historic District have made use of grants and incentives associated with this program. Tax Credits for Historic Properties Program In 2015, the application procedures for the Tax Credit for Historic Properties program were amended to create an administrative review process with the City Planner (Staff) rather than formal review by the Historic District Commission in order to streamline the program. In late 2017, one property applied to receive Tax Credits. Training There were no formal training activities in 2017. Several Historic District Commission members attended the Public Forum Workshop on Delaware’s Historic Preservation Plan in March 2017. Other Activities In 2017, a number of plans and studies were underway or completed which involved areas located within the Historic District or may affect development activities or infrastructure improvements in the area. These studies include:  Kent County Regional Bicycle Plan – Study completed in September 2017; study led by Dover/Kent County MPO. It is also associated with the City of Dover Bicycle Plan and Pedestrian Plan.  Restoring Central Dover Plan – Final Plan released in November 2014; plan implementation process continues as led by NCALL with City of Dover participation  Downtown Parking Study – Study of parking utilization in central business district area; study by consultant with data collection by City Staff. Final Report is pending. The Historic District area of Downtown Dover continues to be the site of many community festivals, parades, and activities associated with the First State Heritage Park and Downtown Dover Partnership. Historic District Commission: 2017 Summary of Activity Page 3 of 3