BP Oct 2 draft minutes

DRAFT Bicycle Pedestrian Sub‐Committee Dover City Hall Large Conference Room Dover, DE October 2, 2018 *** DRAFT *** Members Present: Others Present: Chris Asay, Jayce Lesniewski, Dave Moses, Gerry Carolyn Courtney, Margie Cyr, Pennington, Fran Riddle, Eddie Diaz, Helen Wiles INTRODUCTIONS CALLED TO ORDER: Meeting opened at 5:01 P.M. CHAIR Chairman Pennington introduced himself as the newly appointed Chair with the resignation of Mr. Hutchison. The group welcomed him as chair and offered their support. Mrs. Cyr introduced Helen Wiles of the MPO. Mrs. Wiles is the Public Outreach Manager for the Kent County MPO replacing Kate Layton. She was welcomed by the members. AGENDA Chair Pennington asked for approval of the Agenda. Mr. Moses asked to have time for a Glo Rides on the Agenda. It’s a night time ride other communities are doing such as Milford. It was noted to add to the November agenda. Mr. Asay asked if the Agenda and minutes have to be posted a certain amount of time before a meeting. Answer stated was 7 days for the agenda and packet information is 48 hours. The Agenda was then accepted without objection. MINUTES Chair asked for an approval of the minutes of September minutes as presented. With no changes, the minutes were approved and accepted without objection. MS. WILES ASKED IF THE MPO WAS A VOTING MEMBER OS THIS COMMITTEE? MS. ASAY NOTED SHE SERVES AS STAFF SIMILAR TO JOHN FIORI WITH DELDOT. OLD BUSINESS DELAWARE BICYCLE COUNCIL INNOVATION GRANT In Mr. Fiori’s absence, Mrs. Cyr recited an email update on this project. (Attachment 1) Delaware Bicycle Council Innovation Grant On September 19th, I e‐mailed Margie the following: The working group met on September 18th to determine a nomination for the grant. I am unable to say who but Dover was not ranked first. However there were residual funds in which the working group could make a second nomination. On the application $20,000.00 was requested and during the field meeting it was indicated that the feasibility study could range from $8,000 ‐ $25,000+ since an actual estimate for the study has not been determined. If awarded a partial grant amount;  Would the City be able to find additional funding to cover the cost? Understand that it will depend on the grant amount and the actual estimate for the study.  Is there a bare minimum grant amount the City could accept and still keep the study moving forward?  Would the City be able to secure the additional funding and spend that grant amount on that study prior to the deadline of June 30, 2019? Any grant awarded must be spent prior to the end of the State Fiscal Year. Keep in mind the money must be spent, the study does not need to be completed.

DRAFT This information is needed prior to the October 3rd council meeting in order for the Council to vote on the grant. Mrs. Cyr noted the answers to the questions based on the City Manager’s response is: 1) No, the City could not cover the additional costs. 2) There is not bare minimum in the budget to keep the project moving. 3) No, the City would not be able to secure the additional funding. Mr. Asay asked which fiscal year the City Manager was referring FY18, FY19? Mrs. Cyr noted the current which is FY19. This grant must be spent prior to June 30, 2019. If we want to apply for a grant for next year, we need to include this in the City Capital Budget requests. I will include this in the budget request. I will tell you, we have been told there is no extra money. I am not optimistic this will be funded. Mr. Asay said the President of the MPO made the suggestion if we were unable to get funding from the city, we could come to the MPO and that’s one possibility we might want to look into. Now that of course, would not mean 2019 funding but 2020 funding, because the MPO has finalized their 2019 funding. Mrs. Cyr noted she could reach out to Mr. MacMillan on this possibility. Also, on the Delaware Bike Council grant, in the past like a dozen communities applied for grants but for 2018 there were only four, one of the four was bicycle racks. The commission is not really interested in that, so there only 3. Two were tied for first and we were third. So, if John is saying other funding might be available maybe the second community is taking the money. I will talk to them to see why our application was lower than the other two. CONSTRUCTION UPDATES Mrs. Cyr recited the emailed update from Mr. Fiori: Construction Projects (DelDOT) I have no revised updates from the last meeting but would like to add the following: The open end contract has completed construction for repaving the shared‐use path along north side of Forrest Avenue from Kenton Road to Saulsbury Road; along the west side of Saulsbury/McKee Road from Forrest Avenue to College Road; and along the south side of Hazlettville Road from P.O.W./MIA Parkway to Schutte Park. Also the 640’ section of 5’ wide sidewalk along the east side of Saulsbury Road beginning at Royal Farms has been widened to 10’ to match the sidewalk to the north and south. If any subcommittee member is interested, the ribbon cutting ceremony for the Brecknock Park shared‐use path from the park entrance to P.O.W./MIA Parkway is scheduled for Wednesday October 3rd at 3:00 p.m. Mr. Asay asked about the flashing beacons as he thought they would be done by the end of September? Mrs. Cyr noted nothing was mentioned on that project. DOVER TREASURE HUNT Ms. Riddle noted we had our meeting with interested parties to see if this is still a good idea and no one showed up other than our planning group. So there is a sign, that support may not be there. The eight of us had a great meeting and bounced new ideas on how to go forward with a scaled back version. We will be meeting again to discuss how to move this forward on November 8 at 4 pm, at the Grey Fox. Mrs. Cyr noted, I think the Open Streets program has taken a lot time and energy from a lot of people. It might be that there was some solidity of planning and people are just overwhelmed. Ms. Riddle noted, I totally agree, Open Streets has taken a lot of energy. Again, we are going to meeting November and see where we go from there. Other comments noted while Open Streets has been a good program, it has taken a lot of energy. BIKE FIX‐IT STATION Ms. Courtney noted we are working with our Public Work department on getting the concrete poured. We hope before the weather gets to cold.

DRAFT DOVER DUATHLON Ms. Courtney noted the Duathlon Committee met recently. We are going to start rolling out Save the Date post cards, and sponsor solicitation. April 6, 2019 is the date. PEDESTRIAN ISSUES Mrs. Cyr noted Public Works is working on the tree issue. This is a report, on page 5 there is a page ranking on how the sidewalk are ranked and the other handout is a form for reporting sidewalk issues. Attachment 2. Discussion on how to find this on the city website and the form for reporting issues such as sidewalks in need of repair or overgrowth of vegetation. Mrs. Cyr will look into how visible this is for the public. I got it because I asked. Public Comment and Response Form, Department of Public Works is the form’s proper name. Some discussion took place on funding these projects. Mrs. Cyr noted while it is city budget, she did not how Public Works allocated funding to these projects. Mr. Diaz reported, go to the public works page, on the side bar you will see the link: American with Disabilities Act Transition Plan Response and Sidewalk Form. Ms. Asay asked Mr. Lesniewski if the vegetation issues he brought up previously had been addressed. Mr. Lesniewski responded, no. The thing that gets him, is by the city building on Kings Highway. (Section between Reed Street and old library). Mrs. Cyr noted that is included in this year’s funding list. Mr. Moses noted vegetation is a problem that is how my wife broke her hand, because of vegetation and a stump protruding on the sidewalk. This could cause something to into traffic or cause injury. Mr. Lesniewski noted in particular on Division Street (north side of Division, between Pennsylvania & Maple is a problem, because it really does force you on the street. Mr. Moses felt there are a lot of areas not just here referring to the Kings Highway and Division. Discussion lead into land owner verses city for maintenance and enforcement of the city code. Mr. Lesniewski noted the Green sidewalks seem difficult for wheelchair access. It seems the curbs are pretty tall. Is that something the city would look at for accessibility? I feel this could be a problem for handicaps. I know the Capital Station Development is coming. I noticed the sidewalk is closed. Will it be closed until spring? Mrs. Cyr thinks probably as for safety issues until they are completed. DOVER PAL Mrs. Cyr noted the memo received from Officer Smith, memo included as a packet item. She also shared the following from Mr. Fiori: Dover PAL – Bicycle Program Update Officer Smith and I discussed this morning and he is going to use the DelDOT bikes to determine how many students know how to ride a bike. He is going to borrow the bikes for October 3rd, 4th and the 18th. He will be able to get an idea how many students can ride and to see if this is a viable program to continue. ANNOUNCEMENTS Mr. Asay noted the bicycle fatality on Rt13 and College Road. I’ve asked for Dover Police to give us a report. Mrs. Cyr noted they have noted this is an active investigation and they will not report to us during their investigation. Mr. Asay wants to have this on agenda in the future once the police are ready. Ms. Wiles noted they are working on getting updates on all projects to get a handle on all the bike and pedestrian plans that are currently out there. Mike Ward was also hired as our GIS man. We are working on interactive maps, one is planned to a comprehensive Kent County bike map. Please include us on these plans as we moved. ADJOURNMENT With no further business, we adjourned at 6:05 pm

DRAFT Courtney, Carolyn From: Fiori, John (DelDOT) <John.Fiori@state.de.us> Sent: Tuesday, October 02, 2018 1:51 PM To: Courtney, Carolyn Subject: RE: Bicycle and Pedestrian Subcommittee: Tuesday, October 2, 2018 Hi Carolyn, I had something come up at the last minute and will not be able to attend tonight’s meeting. The following are updates I have for “Old Items”; Delaware Bicycle Council Innovation Grant On September 19th, I e-mailed Margie the following: The working group met on September 18th to determine a nomination for the grant. I am unable to say who but Dover was not ranked first. However there were residual funds in which the working group could make a second nomination. On the application $20,000.00 was requested and during the field meeting it was indicated that the feasibility study could range from $8,000 - $25,000+ since an actual estimate for the study has not been determined. If awarded a partial grant amount;  Would the City be able to find additional funding to cover the cost? Understand that it will depend on the grant amount and the actual estimate for the study.  Is there a bare minimum grant amount the City could accept and still keep the study moving forward?  Would the City be able to secure the additional funding and spend that grant amount on that study prior to the deadline of June 30, 2019? Any grant awarded must be spent prior to the end of the State Fiscal Year. Keep in mind the money must be spent, the study does not need to be completed. This information is needed prior to the October 3rd council meeting in order for the Council to vote on the grant. Construction Projects (DelDOT) I have no revised updates from the last meeting but would like to add the following: The open end contract has completed construction for repaving the shared-use path along north side of Forrest Avenue from Kenton Road to Saulsbury Road; along the west side of Saulsbury/McKee Road from Forrest Avenue to College Road; and along the south side of Hazlettville Road from P.O.W./MIA Parkway to Schutte Park. Also the 640’ section of 5’ wide sidewalk along the east side of Saulsbury Road beginning at Royal Farms has been widened to 10’ to match the sidewalk to the north and south. If any subcommittee member is interested, the ribbon cutting ceremony for the Brecknock Park shared-use path from the park entrance to P.O.W./MIA Parkway is scheduled for Wednesday October 3rd at 3:00 p.m. Dover PAL – Bicycle Program Update Officer Smith and I discussed this morning and he is going to use the DelDOT bikes to determine how many students know how to ride a bike. He is going to borrow the bikes for October 3rd, 4th and the 18th. He will be able to get an idea how many students can ride and to see if this is a viable program to continue. Since I will not be able to attend… who is the new Chair? Thanks, 1

DRAFT City of Dover Americans with Disabilities Act Transition Plan: Pedestrian Facilities in the Public Right-of-Way Public Works Department Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us Table of Contents Introduction 3 Legal Requirements 3 I. Obstacles to the Public Right-of-Way 4 A. Barrier Removal Priorities 4 1. Location Priority 4 2. Accessibility Condition 4 3. Priority Rank 5 B. Public Complaint Process 5 C. New Construction and Alterations 5 II. Schedule 6 III. Responsible Individual 6 IV. Public Input 7 V. Attachments 7 2 ADA Transition Plan Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us Introduction The purpose of this plan is to ensure that the City of Dover creates reasonable, accessible paths of travel in the City owned and State owned right-of-ways for everyone, including people with disabilities. The City of Dover has made a significant and long-term commitment to improving the accessibility of their pedestrian facilities. The purpose of the Transition Plan is to identify physical barriers and prioritize improvements that should be made throughout the City of Dover. This Transition Plan describes the existing policies and programs to enhance the overall pedestrian accessibility. Legal Requirements The federal legislation known as the American with Disabilities Act (ADA), enacted on July 26, 1990, provides comprehensive civil rights protections to persons with disabilities in the areas of employment, state and local government services, and access to public accommodations, transportation, and telecommunications. Title II specifically applies to "public entities" (state and local governments) and the programs, services, and activities they deliver. Title II Article 8, requires public entities to take several steps designed to achieve compliance. The plan shall, at a minimum include: 1. A list of the physical barriers in a public entity's facilities that limit the accessibility of its programs, activities, or services to individuals with disabilities. 2. A detailed outline of the methods to be utilized to remove these barriers and make the facilities accessible. 3. The schedule for taking the necessary steps to achieve compliance with Title II. 4. The name of the official responsible for the plan's implementation. Transition plans provide a method for a public entity to schedule and implement ADA required improvements to existing streets and sidewalks. Following the acceptance of the Transition Plan, an ADA Policy Statement will be distributed to the public, as depicted in Attachment D. 3 ADA Transition Plan Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us I. Obstacles to the Public Right-of-Way The City of Dover will identify and assess obstacles in the public right-of-way through the use of our Graphical Information System software by June 30, 2018. This will be updated on a regular basis. In order to remove these identified barriers to accessibility, the City of Dover utilizes many different approaches in removing barriers in the public right-of-way, including proactively identifying and eliminating the barrier, responding to public complaints, and ensuring the appropriate design and build-out of new construction following the most recent design guidelines. A. Barrier Removal Priorities The City of Dover bases barrier removal priorities on two factors: location and the accessibility condition of the intersection. 1. Location Priority The City of Dover has identified its location priority as follows: 1. Intersections serving government buildings, schools, medical facilities and parks. 2. Intersections serving commercial buildings, employment centers and the Downtown Development District. 3. Intersections serving other areas. 2. Accessibility Condition Using the data collected from the Graphical Information System software, an accessibility condition barrier is to be determined as follows: 1. No ramp where one is needed. 2. Sidewalk width less than 36”. 3. No truncated domes. 4. Poor slope = cross slope >3%, running slope > 8.33% (1” on 12”). 5. Sidewalk connectivity not present. 4 ADA Transition Plan Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us 3. Priority Rank In order to determine the overall priority of an intersection, the following matrix will be used. Location Priority 1 2 3 Locations serving Locations serving Access Locations serving Government Commercial & Condition Other Areas Facilities * Employment Centers** Red 1 2 3 Yellow 1 2 3 Green 1 2 3  Government Buildings, Schools, Medical Facilities, Parks. ** Commercial Buildings, Employment Centers, Downtown Development District. The priority of improvements is based on identifying which of the intersections are in a high, medium, or low priority locations and the amount of accessibility conditions found that need to be removed. The accessibility condition barriers will be designated as follows: Red - Two or more barriers Yellow - One barrier Green - Compliant B. Public Complaint Process The public complaint process is an integral part of the Transition Plan. Public complaints, or requests, may often drive the prioritization of improvements. To file a complaint, or a request regarding accessibility of a sidewalk, or curb ramp, contact the ADA Coordinator in writing and describe the issue in detail, including the location. The ADA Coordinator will route this information to the appropriate City of Dover Department of Public Works Division for inspection and possible action. That Division will then respond to the ADA Coordinator with its findings and the ADA Coordinator will record the formal response and reply to the complainant/requestor with the action that will occur. All complaints, or requests will be kept on file and will include the response. The complaints procedure is referenced in Attachment D, the ADA Policy Statement. C. New Construction and Alterations In order to ensure the correct design of curb ramps, sidewalks, and crosswalks in new construction and alterations, the City of Dover follows the latest version o f DelDOT 5 ADA Transition Plan Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us design specifications. Whenever there is an intersection improvement project, new construction project, or repaving project, any affected curb ramps, sidewalks, and crosswalks will be rebuilt to these ADA design guidelines, where feasible and reasonable. II. Schedule As opportunity allows, the City of Dover will make efforts to improve the ADA Accessibility of pedestrian facilities in the public right-of-way. At this time, the City of Dover has a capital improvement program in place whereby each road that is improved will include the repair of any ADA deficiencies. Note that this repair schedule is flexible, as changes may occur due to additional funding availability, improvements due utility companies, etc. There will be times when it is technically infeasible to provide compliance, such cases include, but are not limited to, when there is not enough flat area available for handicap movements at the top of the ramp because it is obstructed by a building, or the slope of a hill is so steep that it would prevent an adjacent sidewalk to be constructed to ADA compliance. In matters such as these, the city will reach out to the DelDOT ADA Coordinator for a variance. Additionally, given a sidewalk inventory as broad and comprehensive as the City’s pedestrian network, the City will follow the concept of Program Access under Title II of the ADA. Essentially, this concept allows the City the ability to not install a sidewalk at a specific location as long as a reasonable path of travel is available. III. Responsible Individual The Department of Public Works will manage this Transition Plan. The ADA Coordinator responsible for the implementation of the City of Dover’s ADA Transition Plan for the pedestrian facilities in the public right-of-way is: Paul Thompson Construction Manager Phone: (302)-736-7029 Fax: (302)-736-4217 Email: pthompson@dover.de.us 6 ADA Transition Plan Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us IV. Public Input The City of Dover provided opportunities for individuals to comment on this Transition Plan, which included: Document copies available and notices sent to the Dover Public Library. Document made available on the City's website and in the City Clerk’s Office. The City of Dover published legal notices in the local newspaper, The Dover Post, starting on TBD. The advertisement provided instructions regarding the timetable for comments and where to send them (see Attachment B). Public comments were accepted for a period of no less than thirty (30) days, and will be accepted throughout the life of this Transition Plan. The public comment form is available on Attachment C. Formal adoption of the Transition Plan took place on TBD. 7 ADA Transition Plan Effective Date: TBD

DRAFT City of Dover Public Works Department www.dover.de.us V. Attachments A. Current List of Barriers for Removal in Priority Schedule Order B. Advertisement for Public Feedback C. Public Comment and Response Form D. ADA Policy Statement 8 ADA Transition Plan Effective Date: TBD

DRAFT Attachment A – Current List of Barriers for Removal in Priority Schedule Order

Attachment B – Advertisement for Public Feedback DRAFT SOLICITING PUBLIC FEEDBACK – ADA TRANSITION PLAN CITY OF DOVER Please take notice that the City of Dover is in the process of compiling an ADA (American with Disabilities Act) Transition Plan. The City of Dover invites the public to become involved in this process through written comments. The Public Comment and Response Form is available on the City of Dover’s website; www.cityofdover.com. The City Manager has appointed Paul Thompson, Construction Manager, as ADA Coordinator of the City of Dover ADA Transition Plan for pedestrian facilities in the public right-of-way. He can be reached at 302-736-7029, by fax at 302-736-4217, email: pthompson@dover.de.us, or by filing the Public Comment and Response Form, which will be provided at the Department of Public Works, 15 Loockerman Plaza, Dover, DE, 19901. Date: TBD

DRAFT Attachment C – Public Comment and Response Form CITY OF DOVER DEPARTMENT OF PUBLIC WORKS PO Box 475 Phone: 302-736-7025 Dover, DE 19903 Fax: 302-736-4217 Date of Comment: _____________________________________________________________________ Location of Complaint:__________________________________________________________________ Name of Person: _______________________________________________________________________ Address:______________________________________________________________________________ Phone Number:________________________________________________________________________ Email Address:_________________________________________________________________________ Comment: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Response: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

Attachment D – ADA Policy Statement DRAFT CITY OF DOVER 15 Loockerman Plaza Dover, Delaware 19901 Americans with Disabilities Act Transition Plan (ADA): Pedestrian Facilities in the Public Right-of Way Introduction: The purpose of this plan is to ensure that the City of Dover creates reasonable, accessible paths of travel in the public right-of-way for everyone, including people with disabilities. The City of Dover has made a significant and long-term commitment to improving the accessibility of their pedestrian facilities. The Transition Plan will identify physical barriers and prioritize improvements that should be made throughout the City of Dover. This Transition Plan will describe the existing policies and programs to enhance the overall pedestrian accessibility. Legal Requirements: The federal legislation known as the American with Disabilities Act (ADA) enacted on July 26, 1990 provides comprehensive civil rights protections to persons with disabilities in areas of employment, state and local government services, and access to public accommodations, transportation and telecommunications. Title II specifically applies to "public entities" (state and local governments) and the programs, services and activities they deliver. Title II Article 8, requires public entities to take several steps designed to achieve compliance. The City plan will, at a minimum include: 1. A list of the physical barriers in a public entity’s facilities that limit the accessibility of its programs, activities, or services to individuals with disabilities. 2. A detailed outline of the methods to be utilized to remove these barriers and make the facilities accessible. 3. The schedule for taking the necessary steps to achieve compliance with Title II. 4. The name of the official responsible for the plan’s implementation. The City is in the process of identifying and assessing obstacles in the public right of way through the use of Geographic Information Systems software. Barrier Removal Priorities based on location priority and accessibility conditions will be a part of the inventory process. It is very important that the public be aware that their involvement in this plan is a valuable component to the City in compiling a workable plan of compliance. Your involvement is solicited in developing the ADA Transition Plan.

Public Complaint DRAFT Public complaint, suggestions and comments can also be an integral part of the Transition Plan. Public comments may often drive the prioritization of improvements. The Public Comment and Response Form, which is available at the Department of Public Works, 15 Loockerman Plaza, Dover, DE 19901 and at our website; www.cityofdover.com should be completed. The form should be delivered to the ADA Coordinator, Paul Thompson, Construction Manager for the City of Dover, at City of Dover, 15 Loockerman Plaza, Dover, DE 19901, or via email pthompson@dover.de.us. Public Input: Public Comment and Response Forms are available on the City of Dover website, www.cityofdover.com. The City of Dover welcomes your participation and unique outlook as to how the City can meet and exceed ADA requirements and recommendations. Public involvement in the City’s ADA plan has been a valuable component to the City in compiling a workable plan of compliance. We continue to solicit your additions to the ADA Transition Plan. An inventory of the City of Dover intersections will be included with this Transition Plan, upon completion. The plan to complete the ADA requirements is through the annual Department of Public Works operational budget and the capital improvement plan budget and will bring the pedestrian network into compliance. As stated above, the City will annually include ADA compliance with our paving projects. Donna Mitchell, Acting City Manager Dover City Council TBD

DRAFT Attachment C – Public Comment and Response Form CITY OF DOVER DEPARTMENT OF PUBLIC WORKS PO Box 475 Phone: 302-736-7025 Dover, DE 19903 Fax: 302-736-4217 Date of Comment: _____________________________________________________________________ Location of Complaint:__________________________________________________________________ Name of Person: _______________________________________________________________________ Address:______________________________________________________________________________ Phone Number:________________________________________________________________________ Email Address:_________________________________________________________________________ Comment: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Response: ____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

Dover Police P.A.L. DRAFT To Bicycle and Pedestrian Subcommittee: Re: Capital after school “Pilot” bike program Date: September 19, 2018 Hello, On September 18, 2018, I met with members of Capital School District in reference to our “Pilot Bike Program.” The details of the purposed program were greatly accepted and we are now moving to the next step of setting the foundation for the program. When I need assistance with the program, I will contact the subcommittee with details and program needs. Sincerely, Patrolman First Class Anthony Smith Dover P.A.L. Coordinator Employer Identification Number: 81‐5218410 400 SOUTH QUEEN STREET, DOVER, DELAWARE 19904 T: 302-242-2091 ANTHONY.SMITH@CJ.STATE.DE.US WWW.DOVERPOLICE.ORG/PAL