Council Minutes and Exhibit 1

REGULAR COUNCIL MEETING The Regular Council Meeting was held on January 14, 2019 at 7:30 p.m. with Councilman Hare presiding in the absence of Council President Slavin. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Staff members present were Police Chief Mailey, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Rhodes, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Councilman Hare declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Matt Davis and Mr. David Pierson, owners of 217-219 West Reed Street, were present to speak about the increased crime in that area. The invocation was given by Bishop Thomas L. Holsey, followed by a moment of silence for the passing of Mr. Charles “Terry” Jackson and the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Lindell and unanimously carried. Mr. Sudler moved for approval of the consent agenda, seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF DECEMBER 10, 2018 The Minutes of the Special Council Meeting of December 10, 2018 were unanimously approved by motion of Mr. Sudler, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF DECEMBER 10, 2018 The Minutes of the Regular Council Meeting of December 10, 2018 were unanimously approved by motion of Mr. Sudler, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. CERTIFICATE OF CONGRATULATIONS - THE LITTLE SCHOOL 65TH ANNIVERSARY The City Clerk read the following Certificate of Congratulations into the record: CERTIFICATE OF CONGRATULATIONS Presented to The Little School Since 1954, The Little School has been dedicated to serving families in Dover with a team approach and commitment to developing the whole child. Within an ever changing family

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 2 dynamic, The Little School builds skills for a life of success and fulfillment by creating lasting, strong and positive relationships between the child, family and school. The City of Dover extends its sincere congratulations to The Little School for being the cornerstone for educating young children for the past 65 years. Congratulations on this special milestone; we wish you many more years of great success. January 14, 2019 On behalf of City Council, The Little School alumni, and the Citizens of the City of Dover, Mayor Christiansen presented the Certificate to Shannon Mercer, Lisa Ratliff, and the Little School staff. He noted that The Little School has molded many young men and women who have gone on to be leaders in our community, the state, and the nation. Ms. Ratliff thanked members for the recognition, noting that they were honored to be there. She recognized The Little School founders, Penny Fox, Hattye Mae Biddle, and Jane Richter, stating that they were incredible mentors, and their incredible staff and families. Ms. Ratliff advised that, as part of their 65th year, they were doing a community kindness campaign and a postcard campaign. RECOGNITION OF SERVICE - COURTNEY STEWART - DOVER HUMAN RELATIONS COMMISSION (MARCH 2014 - SEPTEMBER 2015), UTILITY COMMITTEE (MAY 2015 - MAY 2016), AND LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (JUNE 2016 - OCTOBER 2018) On behalf of members of Council and the Citizens of Dover, Mayor Christiansen presented Dr. Courtney Stewart with a Dover Cup in recognition of her service on the Dover Human Relations Commission (March 2014 - September 2015), the Utility Committee (May 2015 - May 2016), and the Legislative, Finance, and Administration Committee (June 2016 - October 2018). Dr. Stewart thanked City Council for letting her participate on the various Committees throughout the year. She noted that she had really enjoyed her service and was only leaving because she moved out of the City limits. C O U NCI L CO MMI T T E E O F TH E WH O L E R E PO R T - DECEMBER 11, 2018 The Council Committee of the Whole met on December 11, 2018 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil (arrived at 6:02 p.m.), Mr. Lewis, Mr. Cole, Mr. Polce, Mr. Hare (arrived at 6:27 p.m.), and Mr. Lindell. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell and Dr. Warfield (Parks, Recreation, and Community Enhancement), Mr. Garfinkel and Mr. Shelton (Safety Advisory and Transportation), and Mrs. Doyle and Ms. Scarborough (Utility).

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 3 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Sudler presiding. Fourth District Total Expenditures for ADA/Walkway, Street Paving Projects and Miscellaneous Enhancements for 2015-2018 Mrs. Donna Mitchell, City Manager, reviewed a summary of the Fourth District Public Works ADA/Walkway and Street Paving Projects and Miscellaneous Enhancements for 2015 - 2018. She noted that the total expenditure was $2,381,825 and some of the projects had partial or total funding from Senator Bushweller and Representative Lynn. Criminal Statistics and Complaint Increase or Decrease for Fulton Deli Market - August - November 2017 vs. August - November 2018 Police Chief Marvin Mailey reviewed comparative statistics regarding complaints for the 300 block of Fulton Street, noting that there were less complaints between August and November 2018 than August and November 2017. Chief Mailey explained that “Self Initiated Complaints” were complaints initiated by a police officer and advised that there were 14 generated in 2017 versus seven (7) in 2018. He noted that the Fulton Street Deli was closed on August 2, 2018 due to a criminal investigation conducted by the Police Department in concert with the Department of Planning and Inspections. Mr. Anderson asked if, based on the volume of complaints, Chief Mailey thought there was a definite connection between the illegitimate disorderly operation of the Fulton Street Deli and the complaints in the area around it. Responding, Chief Mailey stated yes, the business which was investigated and subsequently closed down was a magnet for criminal activity in the area as well as narcotics, so it brought a lot of people to the area. He noted that, upon its closing, the Police Department saw a rapid decrease of criminal activity and associated complaints. Chief Mailey advised that the closure of the Fulton Street Deli allowed the Police Department to move resources elsewhere in the city and meet other issues. Mr. Anderson asked if Chief Mailey thought there needed to be any adjustments to the City’s ordinances related to safe communities and disorderly premises. He indicated that people had been suffering in some areas, such as the Hamlet, Kirkwood Street and Fulton Street, for years before the City was able to finally resolve the issues. Responding, Chief Mailey stated that he thought the laws in place were sufficient. He noted that he thought that the cooperation of the residents and people willing to report criminal activity helped in this situation. Chief Mailey advised that community outreach and cooperation go a long way toward helping the Police Department achieve its goals and as long as people are willing to work with them, they have plenty of tools to solve a lot of problems.

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 4 Mr. Anderson expressed his appreciation for the great work done by the employees of the Dover Police Department. Mayor Christiansen also commended the employees of the Dover Police Department for the outstanding job they had done, noting that it was a great example of community policing. He advised members of the possibility of the deli reopening under new ownership and that the Police Department and community would continue to be vigilant. Mr. Lindell commended the Police Department for addressing this situation and asked if the Police Department would be redistributing resources on the outskirts of the city as well, noting that there had been an uptick in break-ins and other crimes in the First District. Responding, Chief Mailey advised that the Police Department constantly reviews criminal statistics and reevaluates enforcement efforts and tailors them to current crime trends. Mr. Sudler asked if the closing of the Elks Lodge on Kirkwood Street as well as the Fulton Deli had made a significant impact on crime, particularly prostitution, in that general area. In response, Chief Mailey informed members that, as a result of online dating, prostitution had taken on different forms and the Police Department monitored illicit websites for this type of activity. He stated that since those businesses had closed, the Police Department had definitely noticed a decrease in crime and criminal activity in those neighborhoods. Mr. Anderson noted that there was a particular liquor store downtown that seemed to be a magnet for disorderly conduct around it and stated his hope is that they would receive a message from some of these other closures and work to clear up their action as well. Responding, Chief Mailey advised that the Police Department was aware of the activity to which Mr. Anderson was referring and they had partnered with other organizations in an effort to investigate further. He noted that they had not detected any activity worthy of closing the business down; however, they were keeping an eye on that situation. Update on College Road Walkway Installation/Estimated Cost Mrs. Donna Mitchell, City Manager, advised members that the College Road walkway is ranked as project number 85 on the Delaware Department of Transportation (DelDOT) Proposed FY20 to FY25 Capital Transportation Program and preliminary engineering is scheduled to begin in FY23. She noted that the City did include this project as a priority on the request sent to DelDOT this year. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Lewis presiding.

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 5 Presentation - Smart911 Mr. Charles Kistler, Executive Director of Delaware Help Initiative, provided an overview of Smart911, explaining that the application was purchased by the State of Delaware and is a service that allows residents to create a free safety profile for their household that includes any information they want 911 and first responders to have in the event of an emergency. He stated that if someone from a household dials 911 from a phone associated with a safety profile, their profile will immediately display to the 911 call taker, providing additional information that can be used to facilitate the proper response to a proper location. Mr. Kistler noted that Smart911 provides details that could impact the response the second an emergency call is placed and saves 12 minutes in response time, which could be the difference between life and death. He stated that the application is available in all 50 States and people can create a profile at www.smart911.com to provide 911 valuable information regarding their entire household. Mr. Kistler advised that the service is private and secure, and individuals control the information that they provide. Mr. Kistler advised that he and his colleague, Mr. Harold Stafford, were trying to raise grant funds to address the Smart911 application within the Dover communities that they served with the Lights-On program and they would return with a proposal for implementation in the City once they secure the grant funding. He stated that this program would provide additional public safety which is the whole basis of what they're doing. Mr. Kistler noted that in every city that they go to, a simple light bulb on a front porch leads to an alleyway of solar-powered lights or the retrofitting of streetlights to LED lights. In response to Mr. Anderson, Mr. Kistler committed to providing an information packet regarding Smart911 subsequent to the meeting for inclusion in the Council meeting packet for January 14, 2019. He stated that, in addition to providing the information packet, he would also provide information for the Customer Service Department, so individuals who come into the Department will have access to the information as well. (City Clerk’s Office Note: Subsequent to the meeting, Mrs. Donna Mitchell, City Manager, provided members with additional information regarding Smart911). Responding to Mr. Shelton, Mr. Kistler advised that the data individuals provide is protected, explaining that it is stored on the Emergency Operations Center (EOC) platform. Mr. Neil stated that he looked forward to having the information packet, so that he and Mr. Cole could forward it to the Third District homeowners’ association presidents to circulate throughout their communities. Mr. Lewis thanked Mr. Kistler for the presentation and stated that, as a certified CPR basic first-aid instructor, he could attest that it is a phenomenal program. He implored Mr. Kistler to follow up and provide the information packet to

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 6 Mrs. Donna Mitchell, City Manager, and Council President Slavin, since he would no longer be on Council. Evaluation of Proposals - Ambulance Service Contract Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the evaluation of proposals for the Ambulance Service Contract. She reminded members that the City issued an addendum to the request for proposals (RFP) for the Ambulance Service Contract on November 16, 2018 and stated that all four (4) original proposers responded to the addendum. Staff recommended authorizing the City Manager to execute a three-year contractual agreement with St. Francis Healthcare for BLS Ambulance Services to include two units, 24 hours, 7 days a week with 2 EMT’S in accordance with the terms included in RFP #19-0001CM, issued July 11, 2018, and subsequent addendum issued November 16, 2018. Responding to Mr. Neil, Mrs. Mitchell advised that the cost of the current contract was $245,000 and the proposal submitted by St. Francis Healthcare was less than the current amount. Mayor Christiansen commended Mrs. Mitchell for following through on looking into the facts and information that were available. Mr. Lindell indicated that he thought that when this contract comes up again Council should evaluate the previous contract and future needs prior to initiating the RFP process. He stated that he thought that staff did their due diligence but Council dropped the ball as far as communicating what they wanted. The Committee recommended authorizing the City Manager to execute a three-year contractual agreement with St. Francis Healthcare for BLS Ambulance Services to include two units, 24 hours, 7 days a week with 2 EMT’S in accordance with the terms included in RFP #19-0001CM, issued July 11, 2018, and subsequent addendum issued November 16, 2018, as recommended by staff. By consent agenda, Mr. Sudler moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Dover Downs International Speedway - Request for Well - Lot 18 Mrs. Donna Mitchell, City Manager, reviewed a request from Dover Downs International Speedway to drill a well on Lot 18. She advised members that Chapter 110 - Utilities, Section 110-67 - Private Wells of the Dover Code states that “It shall be unlawful and a nuisance for any person to dig, drill or otherwise excavate any well

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 7 more than 150 feet below the surface of the ground within the city, or one mile thereof, without the permission of the city council given by resolution. No permission shall be given for a well on any property where a potable water supply is available.” Mrs. Mitchell explained that the Code prohibits her from granting this request; however, Council can authorize it by adoption of a resolution. She informed members that, since it is not potable water, the Department of Public Works contacted the Department of Natural Resources and Environmental Control (DNREC) to ensure that the City would not be held liable. Mrs. Mitchell read DNREC’s response, as follows: “After discussion with our office of drinking water, the following requirements would be needed if the shower facility moved forward. Signage must be installed stating that the water is non-potable, shower use only, no sinks will be allowed. Tempering valves will be required and the shower and facility will have signage that states that filling bottles will not be allowed.” She explained that if the City moves forward with authorization of this facility, staff would need to make sure there is assurance that these conditions are met for DNREC’s purposes. Mr. Greg Moore, Becker Morgan Group, and Mr. Jim Hosfelt, Dover International Speedway, reviewed a map entitled “Master Plan Firefly.” Mr. Moore indicated that the end of the water line was over 5,000 feet from the proposed shower facility for the campers in this area and it was cost prohibitive to extend the water line for the purposes of the three (3) day Firefly Festival. He stated that their proposal was to drill a well which would provide the water service to the shower facility. Mr. Moore clarified that they were proposing lavatories to include sinks and showers and believed they needed a potable water supply. He stated that it was very usual for wells to be completely potable and they would go through all of the standard testing required by DNREC and the Department of Health and Social Services. Mr. Moore informed members that there are many potable systems throughout Kent County that provide drinking water safely, including the boy scout complex and Delaware Turf. He noted that until last year, Polytech High School had a well system that they operated on site. Mr. Moore advised that they would only use the system for the proposed shower system during the festival and then it would be shut down. Mr. Cole, noting the proximity of the Wild Meadows and Persimmon Tree Park communities, asked if there would be any impact on the area. Responding, Mr. Moore stated that there would be no impact in terms of the well, noting that DNREC would dictate which aquifer is safe and issue the permit for the well. Mr. Cole asked if Dover Downs would be in communication with the area residents regarding this matter. Responding, Mr. Hosfelt confirmed that Dover Downs would handle any communication the City feels is necessary. He noted that Mr. Michael Coco and Mr. Josh Moore from AEG Presents, as well as Mr. Terry Harmeson from Dover International Speedway, were also present. Mr. Hosfelt stated that the Speedway and AEG wanted to emphasize that the nationwide festival industry is very competitive now and in order to make the Firefly Festival viable, they need to keep it fresh. He noted that approximately 50,000 people camp during Firefly and they

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 8 would like to increase the amenities in the campgrounds to make sure it is a place people want to come back to every year. Mr. Moore stated that, from a safety standpoint, it is very important for them to ensure they are providing quality drinking water. Mr. Neil stated that he thought that if the request is for potable water, the aesthetic value of showers cannot be emphasized more. He indicated his support for the well as long as it will not interfere with the Third District area, the water levels will remain consistent, and the separate potable water supply will meet the requirements of DNREC. Mr. Neil noted that he was delighted to have AEG coming in, explaining that he thought it would stabilize the entire operation, which is vital for the City. Responding to Mr. Sudler, Mrs. Mitchell explained that, based on the request the City received, staff believed the proposal was for showers only; however, based on Mr. Moore’s comments it seemed as though they were discussing a potable water supply with DNREC. She stated that this only creates a problem because the City Code does not allow wells with City limits; however, there is a provision for Council to grant permission. Mr. Moore stated that it was their fault for not making that clear. He explained that their primary goal is a large shower facility but they also want the campers to be able to brush their teeth, and they want the water at a level where they can allow that to happen safely. Mr. Moore noted that they want everyone to be safe and comfortable and do not want to have to install signs in the facility indicating there is an issue with the water. Responding to Mr. Anderson, Mr. Moore explained that they could not pursue the permitting process and testing until Council grants the exception to allow a well to be drilled. In response to Mr. Anderson, Mr. Slavin advised that the Committee could simply make a motion with a recommendation to Council to have a resolution prepared for the next meeting. He explained that Council could then consider the Committee’s recommendation, as well as a draft resolution authorizing the well, during its next meeting. The Committee recommended that the City move forward with the processes necessary to permit a well for this special purpose during the Firefly event, and instructing that a resolution be drafted for the next Council meeting. By consent agenda, Mr. Sudler moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). (Adoption of the Resolution is scheduled to take place during the latter part of the meeting).

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 9 Evaluation of Proposals - Water / Wastewater Rate Study Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the evaluation of proposals for the Water / Wastewater Rate Study. She noted that staff budgeted $60,000 for this project and the recommended bid rate was $44,500, which would result in a savings on this project. Staff recommended awarding the contract to Municipal & Financial Services to perform a Water / Wastewater Rate Study, Bid #19-0009PW, for the amount of $44,500. The Committee recommended awarding the contract to Municipal & Financial Services to perform a Water / Wastewater Rate Study, Bid #19-0009PW, for the amount of $44,500, as recommended by staff. By consent agenda, Mr. Sudler moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). Evaluation of Proposals - GIS Inventory Survey of Roadway and Other Outdoor Lights Mr. James Robinson, Electric Director, reviewed the background and analysis regarding the evaluation of proposals for GIS Inventory Survey of Roadway and Other Outdoor Lights. Staff recommended awarding the contract to Citelum as per the proposal submitted in response to RFP #19-0010EL. Responding to Mr. Lewis, Mr. Robinson confirmed that the lowest bidder is from Dover and the price reflects the preference criteria for contract awards, however, the decision was based on experience. He advised that the lowest bidder has the ability to go out and identify objects to put on the database; however, they do not have the experience to identify the 14 different attributes the City requires. Mr. Robinson stated that staff wanted to ensure that the City has sufficient information to decide what lights are needed. Mr. Anderson stated that he leans toward the local company that scored a 90 and was in the top three (3) bidders. He asked Mr. Robinson to explain the differences between the top three (3) companies and why the City wouldn’t select the local company which is also a low bidder. In response, Mr. Robinson advised that staff looked very closely at the experience that each of the vendors have coming into this effort, noting that some of them have done hundreds of thousands of these types of audits, while others have only done a handful. He explained that some of the vendors have experience identifying the various types of information that the City is seeking, while others, although strong vendors, don't necessarily have that experience. Mr. Robinson noted that it was a tight ranking and a fair amount of preference was given to those experienced bidders.

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 10 Mr. Polce noted that he was excited that this project would provide the City with a real opportunity for innovation, in terms of being a smart city, incorporating 4G and 5G on these light fixtures, and providing data analytic capability. He stated that, based on his research, Citelum is an international firm that had done hundreds of thousands of these types of audits, and asked if Mr. Robinson had full confidence that, for the minor price difference of $3,800, Citelum would be able to deliver a really great Phase I process that will lead the City into Phase II and ultimately to engage in larger conversations regarding smart city technology, etc. Responding, Mr. Robinson stated that the ability not necessarily to do this type of inventory but to do a comprehensive review, analysis, photometric studies, etc. to go to the smart city environment was one (1) of the strengths of this particular bidder and others. He noted that it is important to be able to utilize a firm who understands how all the pieces fit together. Mr. Robinson stated that the price difference is fairly small and the recommended bidder is not a Dover company, however, based on the criteria reviewed, staff felt this was the best choice. Mrs. Donna Mitchell, City Manager, informed members that this GIS audit would enable the City to convert to LED lights and it would also fix the City’s billing system. She explained that the current billing system is inaccurate and the audit will determine what lights the City should be billing. Mrs. Mitchell noted that the street lights are a General Fund expense, and this project will help the General Fund because the billing will be accurate, and energy charges will decrease once the LED lights are installed. She stated that the Electric Fund is paying for the project and the General Fund will hopefully reap the benefits from it. Mr. Sudler stated that he would like to see more business given to local companies and asked Mrs. Mitchell if she thought the local company would be able to achieve the City’s goal. Responding, Mrs. Mitchell advised that she could not answer his question because she did not review any of the proposals for this project. She explained that she turned this project over to the Electric Director and the determination was left to the expertise of him and his staff. Mr. Sudler asked if this was Mr. Robinson’s first project of this magnitude. In response, Mr. Robinson stated that he did a similar project in Massachusetts, however, it was smaller since they only had 1,800 street lights to inventory. Mr. Sudler asked if Mr. Robinson thought the local company would be able to perform the task and achieve the City’s goal even thought they had a few things missing. Responding, Mr. Robinson explained that the local company did not demonstrate that they could go out and get all of the information the City wants for each light. He stated that the needed to demonstrate that they had completed a sufficient number of these types of projects in the past for staff to be comfortable, explaining that they did not want to get in a position where the vendor only provides half of the information that they claim they will provide because staff is trying to keep the process moving along fairly quickly. Mr. Robinson stated that, based on his experience in Massachusetts, he found that it was important to have all the

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 11 information to be able to effectively develop the next steps of the program. He indicated that information, like the light wattage, is not readily available to the untrained eye, and those who have done this for a long time can quickly identify the information. Mr. Sudler stated that he understood and appreciated the importance and urgency of the project; however, he wanted to ensure that the City did not overlook local companies that may be able to provide the same service and were just missing a few things. He noted that he thought it was very important for the City to invest in local companies as well as seek outside companies. Responding to Mr. Hare, Mr. Robinson explained that the local company may be able to do the job, however, they did not demonstrate that they have enough experience for staff to be comfortable that they will provide everything the City is requiring by the end of the 45 days. In response to Mr. Slavin, Mrs. Mitchell confirmed that the total was used for evaluation purposes and reflected the price with the 3% reduction for local companies. She noted that if the 3% were factored into the price, they would not have the lowest bid. Mrs. Mitchell explained that the vendor would pay the unit price based on the number of lights in the City’s system. Mr. Robinson noted that the unit price is the price the company actually quoted. Mr. Slavin suggested that the evaluation prices and the actual prices to be paid be presented in the future. In response to Mr. Lindell, Mr. Robinson advised that the overall project, including acquisition and installation of the light, would cost approximately $3M. Mr. Lindell noted that he believed that if staff thought there was a tie between the vendors, they would recommend the local vendor. He stated that, in this case, he trusted the recommendation of the City’s experts that these individuals would do the job and enable the City to complete this $3 million project without having to ask for more money to fix any potential mistakes that may occur. Mr. Polce moved to recommend awarding the contract to Citelum as per the proposal submitted in response to RFP #19-0010EL, as recommended by staff. The motion was seconded by Mr. Lindell. Responding to Mr. Sudler, Mr. Robinson stated that he did not have the information regarding the differences in vendor experience with him, however, he could provide that information. Mr. Sudler explained that he needed those kinds of figures to make decision. He noted that he was not questioning staff’s expertise, however, he thought members should be provided all the facts in the future. Mr. Sudler stated that he did not feel comfortable making a decision because he felt members were missing information that was vital to making an education decision.

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 12 Mr. Hare noted that if he were provided all of the detailed information regarding GIS and lights, he would probably not understand half of it, therefore, he relied on Mr. Robinson’ knowledge and expertise and would support his recommendation. He indicated that the responsibility for the decision would be staff’s, since the recommendation came from staff. The Committee recommended awarding the contract to Citelum as per the proposal submitted in response to RFP #19-0010EL. By consent agenda, Mr. Sudler moved for approval of the Committee’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). By consent agenda, Mr. Sudler moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). MONTHLY REPORTS - NOVEMBER 2018 By motion of Mr. Sudler, seconded by Mr. Neil, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report City Planner's Report Controller/Treasurer's Budget Report (October and November) Fire Chief's Report Police Chief's Report RESOLUTION NO. 2019-01 AUTHORIZING THE CONSTRUCTION OF A PRIVATE WELL ON THE GROUNDS OF DOVER INTERNATIONAL SPEEDWAY FOR THE SOLE PURPOSE OF A SHOWER FACILITY ON LOT 18 Mrs. Donna Mitchell, City Manager, advised that the Resolution would authorize Dover International Speedway to install a well on lot 18. She noted that the Office of Drinking Water suggested a few administrative changes and that they would be included in the final Resolution. By motion of Mr. Neil, seconded by Mr. Polce, Resolution No. 2019-01 was unanimously adopted, as follows: A RESOLUTION AUTHORIZING THE CONSTRUCTION OF A PRIVATE WELL ON THE GROUNDS OF DOVER INTERNATIONAL SPEEDWAY, INC. FOR THE SOLE PURPOSE OF A SHOWER FACILITY ON LOT 18 WHEREAS, pursuant to Chapter 110 - Utilities, Article III - Water, Section 67 - Private Wells of the City of Dover Municipal Code, a Request to construct a private well for the area known as Lot 18 belonging to Dover International Speedway, Inc. was submitted by the real property owners; and

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 13 WHEREAS, in order to ensure the public health and safety, the well requirements contained in this Resolution shall apply to all wells located on property belonging to Dover International Speedway, Inc. or any version thereof and/or private wells utilized to provide potable water to any related events; and WHEREAS, pursuant to Chapter 110 - Utilities, Article III - Water, Section 67 - Private Wells, the City of Dover and the State of Delaware Department of Natural Resources and Environmental Control evaluated the request for a private well on Lot 18, zoned Recreational Commercial (RC), and identified required construction criteria and necessary development of an operation and maintenance plan; and WHEREAS, the property owners of Lot 18 will be required to complete the construction and all operations and maintenance in accordance with the requirements of the City of Dover Municipal Code, State of Delaware Code, and any related policies of the State of Delaware Department of Natural Resources and Environmental Control and the State of Delaware Division of Public Health prior to supplying water to the public and receiving a Certificate of Approval to Operate per event; and WHEREAS, Chapter 110 - Utilities, Article III - Water, Section 67 - Private Wells requires that it shall be unlawful and a nuisance for any person to dig, drill or otherwise excavate any well more than 150 feet below the surface of the ground within the city, or one mile thereof, without the permission of the city council given by resolution. NOW THEREFORE BE IT RESOLVED: 1. That the proposed well is considered in accordance with the zoning classification and any change in zoning will negate this Resolution; and 2. That all the property owners within the district are benefitted directly or indirectly by the proper and responsible construction, operation and maintenance of the well; and 3. That it is in the public interest that the well be constructed in accordance with the State of Delaware Code and any related policies of the State of Delaware Department of Natural Resources and Environmental Control; and 4. That in the interest of public health and safety that the infrastructure within Lot 18, exclusive of that within Delaware Department of Transportation/City of Dover right-of-way, shall be maintained in accordance with the Operation and Maintenance Plan developed by the owner which shall include, but not be limited to, providing a secure facility/well house to protect the wellhead and allow for potential treatment, providing a contingency plan for the provision of potable water, performing private testing to ensure adherence to federal/state drinking water standards, at the owner's expense, starting a minimum of two (2) weeks prior to utilization of the well and that maintenance shall include regular minor and major maintenance as well as emergency repairs as needed; and

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 14 5. Construction of a well on Lot 18, property of Dover International Speedway, Inc. shall not exempt the property owner or developer from participation in a water utility should one be extended by the City of Dover, and signage will be installed to inform the public that the water is not City of Dover supplied water and 6. Any transfer of property, negates this resolution; and 7. That the City of Dover Council concurs with the installation of a well on Lot 18 - Dover International Speedway, Inc. ADOPTED: JANUARY 14, 2019 DELAWARE DEPARTMENT OF TRANSPORTATION (DELDOT) EASEMENTS FOR WHITE OAK ROAD Mrs. Donna Mitchell, City Manager, advised that the Delaware Department of Transportation (DelDOT) plans to perform work on White Oak Road and they need an easement across the road into the Garrison Farm property. She noted that one is a permanent easement for maintenance around the bridge that DelDOT will need to do in the future, and the other is a temporary easement for construction. Mr. Neil moved for approval of the easements, seconded by Mr. Cole and unanimously carried. APPOINTMENT OF DELAWARE MUNICIPAL ELECTRIC CORPORATION (DEMEC) DIRECTOR AND ALTERNATE DIRECTOR (DONNA S. MITCHELL, CITY MANAGER, AND JAMES S. ROBINSON, ELECTRIC DIRECTOR) By consent agenda, Mr. Sudler moved to appoint Mrs. Donna S. Mitchell and Mr. James S. Robinson to serve as Delaware Municipal Electric Corporation (DEMEC) Director and Alternate Director, respectively. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote (Slavin absent). FINAL READING - PROPOSED ORDINANCE #2018-13 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of December 10, 2018. Acting Chair Hare reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City's website at www.cityofdover.com under "Government." Mr. Sudler moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Neil and unanimously carried. Mrs. Donna Mitchell, City Manager, advised that this was the first amendment to the budget necessary to cover the project carry forward balances for all of the multi-year capital improvement projects that were not completed. She stated that the Ordinance would carry forward those budget balances into the next year, as well as add $50,000 to the fleet maintenance division for the police cars and $50,000 to the human resources division for the diversity and inclusion study.

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 15 By motion of Mr. Neil, seconded by Mr. Lindell, Council, by a unanimous roll call vote (Slavin absent), adopted Ordinance #2018-13 (Exhibit #1). ANNEXATION/REZONING REQUEST/FIRST READING OF PROPOSED ORDINANCE #2019-01 A request was received for annexation and rezoning of property located at 2920 North DuPont Highway (on the east side of North DuPont Highway and adjacent to the north side of Maxwell Street), consisting of 0.57 acres+/- acres, owned by NewWind Properties 2920 LLC. This property is currently zoned BG (General Business)(Kent County zoning classification) and the proposed zoning is C-4 (Highway Commercial)(City of Dover zoning classification). Staff recommended that the request be referred to the Utility Committee on January 29, 2019; the Planning Commission on February 19, 2019; and that a Public Hearing be set for March 11, 2019 at 7:30 p.m. (Tax Parcel: ED-00-057.02-01-08.00-000; Planning Reference: AX-19-01; Council District: 3rd) Mr. Neil moved for referral, as recommended, seconded by Mr. Cole and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2019-01 AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 2920 NORTH DUPONT HIGHWAY, OWNED BY NEWWIND PROPERTIES 2920 LLC. CITY MANAGER'S ANNOUNCEMENTS Mrs. Donna Mitchell, City Manager, advised that leaf collection ended on January 11th and that they were back to their normal street sweeping cycle. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Anderson invited everyone to the Annual Chili Cookoff at Maranatha Life Changing Church, 1235 East Division Street, on January 24th from 6:00 to 9:00 p.m. He noted that the event is to benefit Hopes and Dreams Incorporated and Maranatha Life Changing Church. The recommended donation is $10 for individuals and $20 per family. Mr. Anderson announced that Monday, January 21st would be the 33rd celebration of Dr. Martin Luther King’s birthday as a national holiday and Delaware State University would be holding a program 12:00 p.m. in the Education and Humanities Building theater with a reception afterwards. He noted that it was free and open to the public and he encouraged everyone to attend. Mr. Sudler announced that the Alpha Phi Alpha incorporated 1906 will be hosting the Martin Luther King, Jr. prayer breakfast at the Modern Maturity Center at 7:00 a.m. on January 21st and invited everyone to attend. Mr. Neil moved for adjournment, seconded by Mr. Cole and unanimously carried.

CITY COUNCIL MEETING OF JANUARY 14, 2019 PAGE 16 Meeting adjourned at 7:48 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of January 14, 2019, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2019\01-14-2019 Council Minutes.wpd Exhibits Exhibit #1 - Ordinance #2018-13 - 2018-2019 Budget Ordinances - First Amendment

EXHIBIT #1 Regular Council Meeting of 01/14/2019 CITY OF DOVER ORDINANCE # 2018-13 2018-2019 BUDGET ORDINANCES - FIRST AMENDMENT BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Hundred Thousand dollars ($100,000) or so much thereof as may be necessary are hereby appropriated from prior year budget balance for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2018 and ending June 30, 2019: GENERAL FUND CASH RECEIPT SUMMARY FOR 2018-2019 2018/19 ADJUSTMENT TOTAL BEGINNING BALANCE & REVENUE $ 100,000 2018-2019 BUDGET ORDINANCES - FIRST AMENDMENT GENERAL FUND - EXPENDITURES AND BUDGET BALANCE FOR 2018-2019 2018/19 DEPARTMENT EXPENSES ADJUSTMENT FLEET MAINTENANCE 50,000 HUMAN RESOURCES 50,000 DEPARTMENT SUBTOTALS 100,000 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JANUARY 14, 2019 1

2018-2019 BUDGET ORDINANCES - FIRST AMENDMENT GOVERNMENTAL CAPITAL PROJECTS FUND REVENUES AND BUDGET FOR 2018-2019 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Ninety Two Thousand Two Hundred dollars ($1,092,200) or so much thereof as may be necessary are hereby appropriated from prior year budget balance for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2018 and ending June 30, 2019: REVENUES 2018/19 ADJUSTMENT BEGINNING BALANCE - PROJECTS $ 1,092,200 EXPENSE SUMMARY 2018/19 EXPENDITURES ADJUSTMENT GROUNDS 62,500 RECREATION 219,500 POLICE 90,300 STREETS 694,800 FACILITIES MANAGEMENT 25,100 DEPARTMENT SUBTOTAL 1,092,200 TOTAL EXPENDITURES 1,092,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JANUARY 14, 2019 2

2018-2019 BUDGET ORDINANCES - FIRST AMENDMENT WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2018-2019 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Three Million Five Hundred Fifty One Thousand Nine Hundred dollars ($3,551,900) or so much thereof as may be necessary are hereby appropriated from prior year budget balance for the use by several departments of the Municipal Government for the fiscal year begining July 1, 2018 and ending June 30, 2019: CASH RECEIPTS 2018/19 ADJUSTMENT BEGINNING BALANCE - WATER $ 2,719,000 BEGINNING BALANCE - WASTEWATER 832,900 TOTAL BEGINNING BALANCES 3,551,900 EXPENSE SUMMARY 2018/19 EXPENSES ADJUSTMENT WATER $ 250,800 WASTEWATER 832,900 WATER TREATMENT PLANT 2,468,200 TOTAL EXPENSES 3,551,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JANUARY 14, 2019 3

2018-2019 BUDGET ORDINANCES - FIRST AMENDMENT ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2018-2019 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Six Hundred Forty Eight Thousand dollars ($1,648,000) or so much thereof as may be necessary are hereby appropriated from prior year budget balance for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2018 and ending June 30, 2019: REVENUES 2018/19 ADJUSTMENT BEGINNING BALANCE $ 1,648,000 EXPENSE SUMMARY 2018/19 EXPENSES ADJUSTMENT ELECTRIC GENERATION 112,000 ELECTRICAL ENGINEERING 27,000 ERP SYSTEM 1,509,000 TOTAL EXPENSES 1,648,000 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JANUARY 14, 2019 4

2018-2019 BUDGET ORDINANCES - FIRST AMENDMENT COMMUNITY TRANSPORTATION IMPROVEMENT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2018-2019 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Seventy Thousand Nine Hundred dollars ($179,900) or so much thereof as may be necessary are hereby appropriated from prior year budget balance for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2018 and ending June 30, 2019: OPERATING REVENUES 2018/19 REVISED PRIOR YEAR BALANCE $ 179,900 TOTALS $ 179,900 OPERATING EXPENSES 2018/19 REVISED PROGRAM EXP. GRANT RELATED $ 179,900 TOTALS $ 179,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JANUARY 14, 2019 5