COUNCIL PACKET

REGULAR COUNCIL MEETING AGENDA September 13, 2010 - 7:30 P.M. - Council Chambers - City Hall - City of Dover OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) INVOCATION BY CHAPLAIN WALLACE DIXON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN McGIFFIN AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of August 23, 2010 * 2. Legislative, Finance, and Administration Committee Report - August 23, 2010 A. Review and Recommendation - Filling Critical Position - Motor Equipment Operator I (MEO I) (Sanitation) (Committee Recommended Approval to Recruit for the Position of Motor Equipment Operator I (MEO I) for the Sanitation Division) B. Discussion - Criminal Investigation Fund - Police Department (Committee Recommended Acceptance of the Criminal Investigation Fund Report as Delivered by the Police Chief and to Direct Staff to Provide an Update When the Administrative Adjustments Have Been Completed) * 3. Safety Advisory and Transportation Committee Report - August 25, 2010 A. Presentation - Clarence Street Extension Project Update (Century Engineering) (Committee Action Not Required) B. Letters in Support of Reallocation of the D Block to Develop a Nationwide Interoperable Network for Public Safety (Committee Recommended Approval of Letters of Support) C. Discussion - State Capital Transportation Program (Committee Recommended that the Mayor and Director of Planning and Community Development Finalize the List of City Capital Transportation Program Priorities that Will Be Ranked by Members During Their September Meeting, Provide this List to Mr. Ralph Reeb and Other Appropriate DelDOT Officials and, Following the November State Elections, Meet with Legislators to Obtain Their Support for These Projects)

Council Agenda - September 13, 2010 Page 2 * 4. Monthly Reports - July 2010 A. Budget Report B. Chief of Police Report C. City Assessor’s Report D. City Manager’s Report E. City Planner’s Report F. Dover Fire Department Report 5. Authorization to Lease - iSeries (AS400) Server Replacement 6. Evaluation of Bids - Repairs to Units 1, 2, and 3 Cooling Towers * 7. Appointment - Health Benefits Committee - Richard Hudson (Retiree Representative) 8. Council Members Announcements /tm S:\AGENDAS & MINUTES\Council-Agendas\2010\09-13-2010.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on August 23, 2010 at 7:30 p.m. with Council President Hogan presiding. Council members present were Mr. Bonar, Mrs. Russell, Mr. McGlumphy, Mr. Leary, Mr. McGiffin, Mrs. Williams, and Mr. Salters. Mr. Ruane was absent. Council staff members present were Police Chief Hosfelt, Ms. Russell, Mrs. Mitchell, Mrs. Townshend, Fire Chief Christiansen, Mr. DePrima, City Solicitor Rodriguez, and Mrs. Clendaniel. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hogan declared the Open Forum in session and reminded those present that Council is not in official session and cannot take formal action. Ms. Donyale London, 397 Post Boulevard, advised members that, in the Spring of 2007, she participated in a City of Dover grant program to rehabilitate her residence to address code violations. She stated that her lateral sewer line was replaced from the house to the main line and two (2) clean- outs were installed. These installations were done improperly and, subsequently, caused three (3) major sewer backups into her home within a few weeks of installation. At that time, Ms. London requested Council’s assistance in the matter. It was noted that the contractor, Alpine Contractors, was hired by the City. However, after an extended investigatory period, it was determined that the liability for any sustainable damages would have to be addressed by Alpine Contractors. Due to the lengthy claim process, Ms. London explained that the necessary steps to preclude the bacterial growth process that raw sewage presents were not performed, which subsequently caused a mold, mildew, and bacteria problem in her home. She advised members that, during the claims process, it was discovered that Alpine Contractors was inadequately insured for the catastrophic damages to her residence and personal property, as well as the personal injuries to her family members as a direct result of prolonged exposure to the mold, mildew, and bacteria. Ms. London indicated that she has exhausted all legal recourse in this matter since Alpine Contractors has sold its liquid assets. She stated that on Friday, August 20, 2010, her attorney withdrew as her counsel due to the apparent insolvency of Alpine Contractors, Inc.; therefore, she is now without legal counsel and unable to pursue judgment against the contractors and/or recoup any damages. She advised members that she and her children are allergy sensitive to the elements now present in the home and these living conditions present a possible risk of fatality. It was Ms. London’s feeling that the City of Dover should assist her with this matter since it was the City’s responsibility to secure a contractor with proper and adequate insurance; therefore, she requested the City’s assistance in rectifying the damages that her family sustained due to a well-intentioned City program. Ms. Andrea Pierce, 39 Par Haven Drive, requested that City Council further investigate the City’s reassessment and the reassessment process. She stated that she lives in a condominium complex that has three (3) basic floor plans. Ms. Pierce was advised by Tyler Technologies that identical floor plans should have been assessed at the same value; however, this was not the case. She explained that there did not appear to be any reason for the different assessed values (floor level,

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 2 renovations, etc.). She relayed concern that this type of discrepancy occurred in a complex with identical floor plans and questioned the accuracy of assessed values in other neighborhoods without such similarities. In addition, Ms. Pierce questioned the difference in assessed values for the complex in which she resides and the adjacent complex, explaining that both complexes are identical, including the floor plans. She advised members that the unit with the higher assessed value was not the best unit in the complex and urged members to look into how these assessments were determined. Mr. Kenneth Dryden, 20 Moonlight Court in Newark, read a letter dated August 23, 2010 into the record in regards to the Dover Human Relations Commission (Exhibit #1). Ms. Winifred Walton, 238 Green Blade Drive, stated that she received her tax assessment letter early in the spring and did not feel that the assessment would affect her tax bill. She indicated that when she received her tax bill, she realized that the assessment resulted in a large increase, and questioned why residents were not able to appeal the tax increase. Ms. Walton stated that her taxes were $340 last year and that they increased by $130. She is in the process of putting her home on the market and she stated that she would not be able to sell the property for an amount close to the City’s assessed value. The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Leary moved for approval of the agenda as presented, seconded by Mr. Bonar and unanimously carried. Council President Hogan advised members that staff requested that Item #6 - Monthly Budget Report for June 2010, be removed from the consent agenda. Mr. Leary moved for approval of the consent agenda, as amended, seconded by Mrs. Williams and carried by a unanimous roll call vote (Mr. Ruane absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF AUGUST 9, 2010 The Minutes of the Regular Council Meeting of August 9, 2010 were unanimously approved by motion of Mr. Leary, seconded by Mrs. Williams and bore the written approval of Mayor Carey. PRESENTATION - LUTHER TOWERS PAYMENT IN LIEU OF TAXES (PILOT) Mayor Carey announced the receipt of a contribution in the amount of $27,225 for payment in lieu of taxes (PILOT) from Luther Towers, noting that a contribution has been provided to the City by Luther Towers each year. On behalf of the Board of Directors for Luther Towers, Mr. Gary Coy relayed appreciation to the City for the services provided to Luther Towers and Luther Village throughout the year.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 3 PRESENTATION - BRETT AND GWENDOLYN ELLIOTT - DOVER ANCHOR LIBRARY Ms. Marjorie Cyr, Library Director, introduced Dr. Brett Elliott and his wife, Mrs. Gwendolyn Elliott. She noted that Mrs. Elliott has been a member of library committees since the library project began in 2005 and that both she and Dr. Elliott have been wonderful supporters of both the current and new libraries. Mrs. Elliott indicated their excitement about the new library. Ms. Cyr announced that Dr. and Mrs. Elliott have provided the City with a donation in the amount of $50,000 for the new library. On behalf of the City, Mayor Carey relayed appreciation for the donation. BOARD OF ASSESSMENT APPEALS EXEMPTION - FIRST PILGRIM BAPTIST CHURCH - 350 FREAR DRIVE During their Regular Meeting of June 28, 2010, members of City Council postponed action on the exemption request of First Pilgrim Baptist Church, located at 350 Frear Drive (ED05-068.14-01- 14.00), to allow the City Assessor to evaluate actual facts for presentation to Council within 45 days. City Clerk’s Office Note: The reason for the exemption request was that the parcel falls under State Statute 9 Del. C.§8105 - Property owned by governmental, religious, educational of charitable agency. During their meeting of May 26, 2010, members tabled the exemption request in order for a legal opinion to be obtained regarding the information that the County used to exempt this property. This request for exemption was brought back to the Board of Assessment Appeals on June 9, 2010 after the requested legal opinion had been obtained. Original Assessed Value: $142,100. The City Assessor recommended approval of the request for exemption and the Board of Assessment Appeals recommended denial of the request for exemption. Ms. Cheryl Russell, City Assessor, advised members that the City sent a letter to the First Pilgrim Baptist Church requesting audited financial statements for the daycare and a response to Council’s question as to whether only those children of parents who attend the First Pilgrim Baptist Church are permitted at the daycare. She noted that the response received indicated that there was not enough time provided for the First Pilgrim Baptist Church to supply the financial statements requested and that there was one (1) child enrolled in the daycare whose parents attend the Church. Bishop Doreina C. Miles, 517 Watson Drive, stated that she serves as Senior Pastor at First Pilgrim Baptist Church in Camden and has done so for the past 22 years. She requested Council’s support in granting tax exemption for the family daycare facility located at 350 Frear Drive. The property is owned by the Church, has 501(c)(3) status, and has been granted tax-exempt status by Kent County. She explained that the facility is a not-for-profit outreach ministry and currently provides 13-15 families with quality daycare services. Bishop Miles noted that all of the families, with the exception of one (1), who is a member of the First Pilgrim Baptist Church, are receiving “purchase of care.” She indicated that the purchase of care children are sent to their facility through the Delaware Division of Social Services and payment for daycare services is subsidized by the State of Delaware. Bishop Miles indicated that there are no “private” paying children who attend the center.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 4 Bishop Miles advised members that, although the facility is not-for-profit, there is a need to “break even” in order to continue to provide the family daycare. She requested that Council consider granting a temporary tax exemption for a few years in order to allow the organization to “shift gears” and look for a different way to deliver services that would be helpful to the community at large. Responding to Council President Hogan, Ms. Russell stated that the reason that the Board of Assessment Appeals recommended denial was due to the fact that the daycare is located in a residential home in a residential neighborhood, and the church is located in Camden. In response to Mr. Bonar, Bishop Miles indicated that no one resides at the facility, explaining that there are very strict guidelines for daycare facilities and, to date, no one has been qualified to live in the facility. She noted that the church initially requested to provide full daycare, including day and evening services; however, due to the strict regulations for both the church and State of Delaware, it was necessary to provide qualified individuals. Mrs. Russell moved to grant the exemption for First Pilgrim Baptist Church at 350 Frear Drive. The motion was seconded by Mrs. Williams and carried by a unanimous roll call vote (Mr. Ruane absent). PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE (POOL) - 628 N. WEST STREET - OWNED BY CHARLES VALENTINE A public hearing was duly advertised for this time and place to consider a violation of the Dangerous Building Ordinance at 628 N. West Street (swimming pool), owned by Charles Valentine. Mr. Scott Koenig, Public Services Manager/Director of Public Works, explained that there is a pool located at 628 N. West Street that has been in a serious state of disrepair, with numerous code violations, dating back to 2007. He noted that the file indicates that the pool water is not sanitary and is not being treated, and neither the pump nor accessories are in good repair. Currently the water level in the pool is very low. In addition, parts of the rear fence are no longer in place, which allows unhindered access to the pool, representing a danger to the residents of the surrounding area. There are portions of the fence surrounding the pool that do not meet current height requirements. After reviewing the file, Mr. Koenig stated that it appears that several of the mailed notices have been returned to the City as unclaimed mail. He advised members that the City has received numerous complaints from neighbors regarding the overgrowth and condition of the pool. He reviewed a presentation depicting the condition of the property (Exhibit #2). Staff recommended that City Council: 1) declare the pool structure dangerous; 2) order the property repaired or demolished by September 23, 2010 by the owner or equitable owner at their own risk; 3) order the Building Inspector to cause the repair or demolition of the pool if not completed by the owner or equity owner within the ten (10) days of the date set by Council; and 4) order the City Manager, with the assistance of the City Solicitor, to cause the cost of repairs or demolition to be charged against the land on which the pool exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. It was noted that staff provided an estimated repair cost of $8,000 to $10,000.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 5 Mr. Koenig advised members that he spoke with Mr. Valentine earlier on August 23, 2010, and Mr. Valentine indicated he was not feeling well and had a heart condition that would prevent him from attending this evening’s meeting. Mr. Valentine requested that the City postpone the matter based on this information. Mr. Koenig noted that there was no contact attempted by Mr. Valentine prior to this. Based on his discussion with Mr. Valentine, Mr. Koenig visited the site and found that the statements made regarding there being a cover on the property (pool) and the fence being secure in the rear were marginally correct. He explained that a tarp was put over the pool; however, it was pulled down due to the weight of the rain during the past few days and was not considered to be in a secure condition. Although the fencing in the rear had been improved, due to the height, it was not within the code requirements for a pool. Mr. Koenig indicated that major repairs would be necessary to maintain the pool. Mr. Valentine indicated that he had grown children, leading Mr. Koenig to believe that the homeowner resides by himself and the potential use of the pool seems relatively small. Therefore, after the discussion with Mr. Valentine and the site visit, Mr. Koenig requested approval of staff’s recommendation. Responding to Mrs. Williams, Mr. Koenig felt that a child under the age of 12 could access the pool. He explained that there is a risk of a child falling eight (8) feet to the concrete bottom and, at that point, there would be a possibility of drowning. Council President Hogan declared the public hearing open. There being no one present wishing to speak, Council President Hogan declared the public hearing closed. Mr. Bonar moved to approve staff’s recommendation and declare the pool structure at 628 N. West Street dangerous, seconded by Mr. McGiffin. Mr. Salters suggested that Council provide additional time for the repairs or demolition, noting that one (1) month may not provide enough time, particularly due to Mr. Valentine’s current health situation. At the request of Council President Hogan, Mr. Koenig explained that there have been similar situations when homeowners have been granted extensions. He noted that in these cases, staff has deemed it more appropriate to allow the property owner to use private funds to rectify the problem than to expend public funds and institute a lien against the property. Mr. Koenig noted that, once a time frame has been identified, as long as staff has a reasonable feeling of security that the property owner is working to the best of their ability, the designated time frame has occasionally been extended administratively. Mr. Koenig relayed no objections to extending the date for repairs or demolition, noting that it would be difficult for staff to meet this time frame. In response to Mrs. Russell, Mr. Koenig stated that he was under the impression that Mr. Valentine would like to bring the pool structure off the dangerous building list and make the necessary repairs. Mr. Bonar noted that there have been concerns regarding the property since 2002. He questioned whether staff would be permitted to extend the date provided by Council motion if it is determined that progress is being made. Responding, City Solicitor Rodriguez confirmed that staff would be permitted to extend the date administratively without submitting a request to Council.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 6 On a call for the question by Mr. Bonar, the motion to: 1) declare the pool structure dangerous; 2) order the property repaired or demolished by September 23, 2010 by the owner or equitable owner at their own risk; 3) order the Building Inspector to cause the repair or demolition of the pool if not completed by the owner or equity owner within ten (10) days of the date set by Council; and 4) order the City Manager, with the assistance of the City Solicitor, to cause the cost of repairs or demolition to be charged against the land on which the pool exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner, as recommended by staff, was carried by a roll call vote of seven (7) yes, one (1) no (Mrs. Russell), and one (1) absent (Mr. Ruane). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - AUGUST 9, 2010 The Legislative, Finance, and Administration Committee met on August 9, 2010 with Chairman Leary presiding. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City Council. It was suggested that there be a “standing” agenda item to consider the filling of critical positions and, if there are no positions to consider, the item could be removed. Mr. Leary noted that there were no critical positions to be considered; therefore, no further action was required. Title V Grant Application - Growing Up and Meeting Each Success (GAMES) Partnership with Aid in Dover During their meeting of July 26, 2010, members were provided a Title V Grant Application for Growing Up and Meeting Each Success (GAMES) Partnership with Aid in Dover. After much discussion, members recommended deferring action regarding the request until it was properly prepared and the Committee’s concerns were resolved. Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that Aid in Dover had submitted a concept paper for a three (3) year grant through the Criminal Justice Council for delinquency prevention. She stated that Aid in Dover was selected to submit a formal application in conjunction with the City of Dover for funding. The proposal is for an after school program called GAMES that would help participants aged 10-18 years develop soft skills for life’s challenges. The program would meet twice weekly and instruction would include anti-bullying, common courtesy and etiquette, conflict resolution, time management, self-image repair, and community service. Members were provided the grant application and the Department Grant Application Analysis Form that reflected changes that staff (Mr. Anthony DePrima, City Manager; Mrs. Donna Mitchell, Controller/Treasurer; and Mr. Zachery Carter, Director of Parks and Recreation) collectively

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 7 identified for the Committee. Mrs. Townshend noted that the grant award is $31,812, with a proposed $22,732 match through in-kind services. After speaking with Ms. Valerie Smythe, Juvenile Justice Specialist from the Criminal Justice Council, and having been provided with the Request for Proposals associated with the grant, she advised members that Federal stipulations require that the grant have oversight from a Prevention Policy Board. Mrs. Townshend stated that it was Ms. Smythe’s belief that the Criminal Justice Council would allow the grant to proceed without meeting the oversight requirement, with a strict requirement that no funds would be disbursed until the required Prevention Policy Board is created and has reviewed the grant. She also advised members that there will not be enough youth on the City’s Youth Advisory Committee until late fall to consider this issue; therefore, using this Committee to oversee the grant is not an option. Mrs. Townshend indicated that, after discussing this matter with Councilwoman Williams, Executive Director of Aid in Dover, the application was modified to indicate that Aid in Dover will form its own youth advisory group to oversee the grant. Mrs. Townshend also advised members that, after discussion with Mr. DePrima and Mr. Carter, staff proposed that the grant be administered by the Parks and Recreation Department, with Mrs. Sherwanda Rachal-Speaks as the primary point of contact, if the City moves forward with the grant. Staff recommended acceptance of the grant, with the City of Dover being the municipal sponsor in partnership with Aid in Dover. Referring to the in-kind services requirement, Mr. Salters relayed concern with the City possibly setting a precedent by expending resources to subsidize a non-profit organization. Responding, Mrs. Williams noted that the City previously agreed to serve as a “passthrough” for a similar grant through the Criminal Justice Council for an Aid in Dover Girls Circle Grant (City Council minutes of October 13, 2008). In addition, she explained that the current grant was made available only to municipalities; therefore, non-profit groups are unable to apply on an individual basis. She further explained that grant monies would be provided to the City, the City would then provide payment to the contractor, and all accounting for the grant would be accomplished by the contractor. Also in response to Mr. Salters, Mrs. Williams stated that she would receive no salary from the grant and that $13,000 of her salary would be included as a portion of the City’s matching funds. Mrs. Williams advised members of her desire for the City’s Youth Advisory Committee to oversee the grant if this matter could be worked out with the Criminal Justice Council, as it was her hope that the Youth Advisory Committee could then receive resources from the grant. Responding, Mrs. Townshend reiterated that there is no local Policy Prevention Board in place and that the Criminal Justice Council would work with the City under a very strict agreement that no funds would be disbursed until this occurs. It was stressed that the Board must be accountable on some level to the City since the City is the recipient of and is responsible for the grant.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 8 In reviewing the criteria for a Prevention Policy Board, Mr. DePrima, City Manager, felt that the City’s Youth Advisory Committee would not qualify, noting that the Board requires “balanced representation of public agencies.” He suggested that the establishment of the Board receive City Council approval. Mr. Leary suggested that the Prevention Policy Board should report to the Parks, Recreation, and Community Enhancement Committee. Noting that this matter involves federal money flowing through the City, Mr. McGiffin stressed the importance of maintaining accountability. He suggested that an individual be assigned to ensure good communication of information between City Council and the Policy Prevention Board. The Committee recommended approval of the grant request, with the stipulation that all requirements for assurances are met. Mr. Leary moved for approval of the Committee’s recommendation for approval of the Title V Grant Application for Growing Up and Meeting Each Success (GAMES) Partnership with Aid in Dover, with the City of Dover being the municipal sponsor in partnership with Aid in Dover, and with the stipulation that all requirements for assurances are met. The motion was seconded by Mr. Salters and carried by a roll call vote of seven (7) yes, one (1) abstention (Mrs. Williams), and one (1) absent (Mr. Ruane). Briefing on Business Licenses Mr. Leary reminded members that, during the recent budget discussions, there was much debate regarding business license fees and layers of licenses. As a result, he felt that it would be beneficial to be provided a history of the City’s business licenses. Mr. Anthony DePrima, City Manager, provided members with a memo detailing the history and purpose of business licenses in the City of Dover. In reviewing City Council minutes, he stated that in 1954 there was a Business License Committee of City Council whose purpose was to study business licenses. On February 15, 1954, the Committee recommended to City Council that there be a flat business license fee of $4.00 for “residents” and $6.00 for “non-residents.” He noted that there was a “problem” at that time with transient businesses (peddlers) which was referred to City Council, and Council requested the City Manager to obtain a business license ordinance from a City similar in size to Dover. Mr. DePrima advised members that on June 14, 1954, City Council passed a Business License Ordinance which is still at the core of today’s business license code. He noted that it appeared Council did not accept the flat fee recommended by the Committee, as fees for specific businesses ranged from $3.00 to $10.00 for a list of 56 specific businesses. Manufacturer and contractor fees were set at .01% of gross receipts, and merchant and bottler fees were set at .01% of gross purchases. Mr. DePrima explained that, over time, business types have changed, noting that the City no longer has a license category for “Public Bath Keeper” but does have one for “Computer Related Services;” however, the same basic structure remains today. He stated that the Committee’s recommendation to have “resident” and “non-resident” rates was not adopted; however, out-of-state peddlers were given the highest fee of $25.00.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 9 Mr. DePrima indicated that the ordinance has been amended over the years to increase fees, update license categories, and strengthen enforcement. He noted that additions to the ordinance included the creation of definitions, establishment of the position and duties of licensing officer, allowance for exemptions and refunds, provision of guidelines for denying a license, and establishment of an appeal process for denying or rescinding a license. Mr. DePrima explained that in 1968, fees increased to a range of $3.00 to $40.00, the out-of-state peddler fees were $100.00, and the gross receipts and purchase percent doubled to .02%. Council also established a late fee penalty of 1%. Mr. DePrima stated that significant fee increases were instituted in 1982. Mr. DePrima reviewed the purpose of the ordinance, noting that its primary function is to regulate businesses to ensure they are operating safely and within the laws of the City. The original ordinance required that license holders have their businesses open for inspection by the Fire Marshal and Executive Director of the Board of Health; therefore, he noted that it was clear that there were concerns about health and safety. In the original ordinance, the application required the licensee to sign a statement indicating that the business was being operated in accordance with all City ordinances. Both the Fire Marshal and the Executive Director of the Board of Health had the right to deny or rescind a license if violations were found. Mr. DePrima stated that today, business licenses continue to be an important way of ensuring that businesses comply with City codes. Mr. DePrima advised members that the member of Council who chaired the Business Licensing Committee went on record indicating that the institution of business licenses was an effort to prevent undesirable businesses from locating in Dover. Mr. DePrima stated that it was not clear to what degree the decision to establish a business license was based on the intention to provide a new source of revenue. To date, staff has not been able to locate financial information from the 1950s that would show how much revenue the program initially produced relative to the budget. Over time, it is clear that Council increased the license fees substantially, particularly in 1982. As an example, Mr. DePrima stated that in 1954, the cost of a license for an architect was $5.00 and today it is $242.00. In general, he noted that this increase has outpaced annual inflation rates over the years. He stated that current business license income is approximately 4.5% of the General Fund budget. Mr. DePrima provided members with information regarding business license revenue increase comparisons with other Delaware communities and the fees as a percent of General Fund revenue, along with a cover memo, dated April 25, 2003 (attachment to Committee minutes). He stated that there did not seem to be a particular pattern for the fees. It was his opinion that municipalities simply base fees on the types of businesses they attract, noting that banks are substantial in Wilmington and eating establishments in Rehoboth, and that fees for these particular types of businesses in those municipalities are higher. He advised members that he reviewed a newspaper article indicating that Council referenced a 1931 State law that enabled municipalities to have business licenses, although there was no apparent need to enact a City ordinance until 1954. Responding to Mr. Leary, Mr. DePrima stated that the original purpose of the business license ordinance was to prevent undesirable businesses. He advised members that there have been instances when a business license was revoked and cases when revocation has been used as a threat by staff to urge businesses to comply with City codes. Mr. DePrima also noted that monitoring

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 10 business licenses has been the primary way of ensuring that business locations are in compliance with the Zoning Code and that registration information is a source of important information for both the Fire Department and Police Department. Also in response to Mr. Leary, Mr. DePrima felt that the amount of time put into the administration of this program is small, relative to the amount of money collected. He reminded members that business licenses are issued once each year. Referring to business license fees as a percent of General Fund revenue (last page of Attachment #1 to Committee minutes), Mr. DePrima stated that it has been staff’s intent to keep this revenue at approximately 5% and he noted that current fees are approximately 4.5%. The Committee recommended acceptance of the report as presented by staff. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote (Mr. Ruane absent). Mr. Leary moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Salters and unanimously carried. MONTHLY BUDGET REPORT - JUNE 2010 Mrs. Donna Mitchell, Controller/Treasurer, noted that a “Schedule of Budget Variances (Preliminary)” for each of the three (3) major operating funds for Fiscal Year Ended June 30, 2010 has been provided to members along with the Monthly Budget Report. These schedules highlight the revenue and expense variances by major classification as compared to the latest estimate that was presented to City Council in the last quarter of Fiscal Year 2010. She reiterated that the numbers are preliminary and that the final (audited) results should be completed by November 30, 2010. Mrs. Mitchell reviewed the executive summary of these schedules. Mr. Leary moved for acceptance of the Monthly Budget Report for June 2010, seconded by Mr. Salters and unanimously carried. FINAL READING - PROPOSED ORDINANCE The First Reading of the following Proposed Ordinance was accomplished during the Council Meeting of August 9, 2010. Proposed Ordinance #2010-23 Related to Requirement to Step Down When Running for Other Office Mr. Bonar moved that the Final Reading of the Proposed Ordinance be acknowledged by title only, seconded by Mrs. Russell and unanimously carried (Mr. Ruane absent). Mr. Leary moved for adoption of the Proposed Ordinance, seconded by Mr. Salters, and by a roll call vote of seven (7) yes, one (1) no (Council President Hogan), and one (1) absent (Mr. Ruane), Council adopted Ordinance #2010-23, as follows:

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 11 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Article II - Mayor and Council, Section 5 - Council to be legislative body; size; districts; terms of mayor and councilmen; qualifications, of the Charter of the City of Dover shall be amended to read as follows: Sec. 5. Council to be legislative body; size; districts; terms of mayor and councilmen; qualifications. The council shall be the legislative body of the city and composed of nine members nominated and elected as herein provided. In order that the members of council shall be distributed over the city, the city shall be divided into four election districts, the district boundaries of which shall be established by council so that the districts are nearly equal in population as shown by the most recent federal decennial census. The district boundaries established for municipal elections shall continue in effect until the next succeeding federal decennial census is made available for use by municipalities in the State of Delaware, at which time council shall redistrict the city so that the districts shall be nearly equal in population in accordance with said census, which redistricting shall be used for the next regular municipal election, which procedure shall be followed by council after each succeeding federal decennial census in this manner so that the districts shall be maintained as nearly equal in population as possible at all times. The term of mayor shall be for a period of two years commencing on the second Monday in May following their election and continuing for a term of two years until the second Monday in May or until their successor has been duly elected and qualified. The term of the councilmen shall be for two years. In each regular municipal election held in an odd numbered year, five councilmen shall be elected, four by district voting being from the districts and one at-large as stated herein. In each regular municipal election held in an even numbered year, four councilmen shall be elected by district voting from each of the districts of the city. In order to be eligible to be elected as mayor or as a member of council, the person must as of the date of the election be: (1) A citizen of the United States and of the State of Delaware; (2) A resident of the city and having continuously resided therein or in an area annexed to the city during the two years next preceding the day of the election; (3) A resident of the election district from which they are seeking election, unless they are seeking election as an at-large councilman or mayor; (4) Eighteen years of age; and (5) Nominated therefore, as hereinafter provided.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 12 Holding Other Office. Except where authorized by law, no council members shall hold any other elected public office during the term for which the member was elected to the council. No council member shall hold any other city office or employment during the term for which the member was elected to the council. No former council members shall hold any compensated appointive office or employment with the city until one year after the expiration of the term for which the member was elected to the council, unless granted a waiver by the Board of Ethics (Ethics Commission). NOTE: A Resolution requesting the General Assembly to amend the Charter will be presented to City Council with the Final Reading. BE IT FURTHER ORDAINED That Chapter 30 - Code of Conduct and Ethics Commission, Article III - Ethics Commission, Section 30-71 - Established; composition; removal; terms of office; vacancies; chairperson; quorum; compensation; legal counsel, Paragraph (a) - Established; composition; removal, be amended to read as follows: ARTICLE III. ETHICS COMMISSION Sec. 30-71. Established; composition; removal; terms of office; vacancies; chairperson; quorum; compensation; legal counsel. (a) Established; composition; removal. The city ethics commission is hereby established to administer and implement this chapter. The ethics commission shall consist of five members appointed by the mayor and confirmed by the city council. No member of the commission shall hold any elected or appointed office under the government of the United States or the state, county, or city. Members of the ethics commission may be removed by the mayor, with the concurrence of the city council, for substantial neglect of duty, gross misconduct in office or a violation of this chapter. BE IT FURTHER ORDAINED That Chapter 58 - Human Relations, Article II - Human Relations Commission, Section 58-32 - Established; composition; appointment; representation; holding other office; removal from office; terms of office; vacancies; reappointments, Paragraph (d) - Holding other office; removal, be amended to read as follows: Sec. 58-32. Established; composition; appointment; representation; holding other office; removal from office; terms of office; vacancies; reappointments. (d) Holding other office; removal. No member of the commission shall hold any elected or appointed office under the government of the United States or the state, county, or city. The mayor or the city council president may remove members of the commission, with the concurrence of the city council, for substantial neglect of duty, or gross misconduct in office. ADOPTED: AUGUST 23, 2010

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 13 PROPOSED RESOLUTION NO. 2010-09 - REQUEST TO GENERAL ASSEMBLY TO AMEND THE CITY OF DOVER CHARTER - ARTICLE II - MAYOR AND COUNCIL, SECTION 5 - COUNCIL TO BE LEGISLATIVE BODY; SIZE; DISTRICTS; TERMS OF MAYOR AND COUNCILMEN; QUALIFICATIONS Members were provided proposed Resolution No. 2010-09, which requests the General Assembly to amend Article II - Mayor and Council, Section 5 - Council to be Legislative Body; Size; Districts; Terms of Mayor and Councilmen; Qualifications, of the City of Dover Charter. Council President Hogan advised members that this Resolution is necessary due to the adoption of Ordinance #2010-23 (Related to Requirement to Step Down When Running for Other Office). Mr. Leary moved for adoption of the Proposed Resolution, seconded by Mr. Bonar, and by a roll call vote of seven (7) yes, one (1) no (Council President Hogan), and one (1) absent (Mr. Ruane), Council adopted Resolution No. 2010-09, as follows: BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That the Mayor and Council have determined that the Charter of the City of Dover, Article II - Mayor and Council, Section 5 - Council to be legislative body; size; districts; terms of mayor and councilmen; qualifications, should be amended by removing the requirement for a Councilperson to relinquish their Council seat in order to be a candidate for Mayor. Therefore, the Mayor and Council of the City of Dover respectfully request the General Assembly of the State of Delaware to amend its Charter, which amendment, if adopted by the General Assembly, would be as follows: Sec. 5. Council to be legislative body; size; districts; terms of mayor and councilmen; qualifications. The council shall be the legislative body of the city and composed of nine members nominated and elected as herein provided. In order that the members of council shall be distributed over the city, the city shall be divided into four election districts, the district boundaries of which shall be established by council so that the districts are nearly equal in population as shown by the most recent federal decennial census. The district boundaries established for municipal elections shall continue in effect until the next succeeding federal decennial census is made available for use by municipalities in the State of Delaware, at which time council shall redistrict the city so that the districts shall be nearly equal in population in accordance with said census, which redistricting shall be used for the next regular municipal election, which procedure shall be followed by council after each succeeding federal decennial census in this manner so that the districts shall be maintained as nearly equal in population as possible at all times. The term of mayor shall be for a period of two years commencing on the second Monday in May following their election and continuing for a term of two years until the second Monday in May or until their successor has been duly elected and qualified.

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 14 The term of the councilmen shall be for two years. In each regular municipal election held in an odd numbered year, five councilmen shall be elected, four by district voting being from the districts and one at-large as stated herein. In each regular municipal election held in an even numbered year, four councilmen shall be elected by district voting from each of the districts of the city. In order to be eligible to be elected as mayor or as a member of council, the person must as of the date of the election be: (1) A citizen of the United States and of the State of Delaware; (2) A resident of the city and having continuously resided therein or in an area annexed to the city during the two years next preceding the day of the election; (3) A resident of the election district from which they are seeking election, unless they are seeking election as an at-large councilman or mayor; (4) Eighteen years of age; and (5) Nominated therefore, as hereinafter provided. Holding Other Office. Except where authorized by law, no council members shall hold any other elected public office during the term for which the member was elected to the council. No council member shall hold any other city office or employment during the term for which the member was elected to the council. No former council members shall hold any compensated appointive office or employment with the city until one year after the expiration of the term for which the member was elected to the council, unless granted a waiver by the Board of Ethics (Ethics Commission). ADOPTED: AUGUST 23, 2010 PROPOSED RESOLUTION NO. 2010-10 - AUTHORIZING REFINANCING OF 2004 TAXABLE ELECTRIC REVENUE BONDS Members were provided proposed Resolution No. 2010-10, which would authorize the refinancing of 2004 Taxable Electric Revenue Bonds. Mrs. Donna Mitchell, Controller/Treasurer, reminded members that several months ago, there was discussion regarding the opportunity to refinance the City’s 2004 Electric Revenue Fund Bonds from taxable to tax exempt. She noted that the refinance would result in a considerable amount of savings, approximately $800,000, and that the principal balance on the bonds is $12,000,000. Mr. Leary moved for adoption of Resolution No. 2010-10 (Exhibit #3), seconded by Mr. Bonar, and carried by a unanimous roll call vote (Mr. Ruane absent). COUNCIL MEMBERS ANNOUNCEMENTS Mr. McGiffin reminded members to mark their calendars for June 25, 2011 for the next African American Festival. Mr. McGiffin announced that he, Mayor Carey, and Representative Darrell Scott have organized a public meeting to discuss issues regarding traffic calming and pedestrian crossings for

CITY COUNCIL MEETING OF AUGUST 23, 2010 PAGE 15 North State Street and North Governors Avenue. The meeting will be held on August 26, 2010 at 7:00 p.m. in the Police Department Conference Room. Mr. McGiffin wished Mr. Ron Dagley (also known as PeeWee), of Comcast, a happy 63rd birthday. Mr. Salters relayed condolences for the recent passing of Ms. Beulah Gray, noting that she served on the City’s Election Board for several years and gave many years of service to the community and her church. Mr. Leary also relayed his heartfelt sympathy for the passing of Ms. Beulah Gray, stating that he was made aware of her passing earlier in the day. He noted that he had the pleasure of working with Ms. Gray on the Board of Elections for many years and that she was a great resource for the City and the entire community. Mr. McGlumphy reminded members that children will be returning to school and asked that the public be cautious. He wished the students and schools well in their endeavors. Mr. Bonar moved for adjournment, seconded by Mr. Leary and unanimously carried. Meeting Adjourned at 8:20 P.M. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of August 23, 2010, are hereby approved. CARLETON E. CAREY, SR. MAYOR /AC/tm/jg/js/dd S:\AGENDAS & MINUTES\Council-Minutes\2010\08-23-2010 Council.wpd Exhibits Exhibit #1 - Letter dated August 23, 2010 from Mr. Kenneth Dryden - Dover Human Relations Commission (Attached to Original Minutes and File Copy) Exhibit #2 - Presentation - Violation of Dangerous Building (Pool) - 628 N. West Street (Attached to Original Minutes and File Copy) Exhibit #3 - Resolution No. 2010-10 - Authorizing Refinancing of 2004 Taxable Electric Revenue Bonds

EXHIBIT #3 Regular Council Meeting of 08/23/2010 City of Dover COUNCIL RESOLUTION NO. 2010-10 A RESOLUTION AUTHORIZING THE SALE OF UP TO $12,000,000 ELECTRIC REVENUE REFUNDING BONDS OF THE CITY OF DOVER WHEREAS, pursuant to Chapter 158, Volume 36, Laws of Delaware, as amended (the “City Charter”) and Chapter 111, Volume 52, Laws of Delaware, as amended (collectively, the “Enabling Acts”), the City of Dover (the “City”) is authorized to issue revenue bonds for the purpose of financing and refinancing improvements to its electric system; WHEREAS, pursuant to the Enabling Acts, the City adopted a Resolution on December 23, 1985, as subsequently supplemented (the “Original Bond Resolution”) in order to issue various series of electric revenue bonds; WHEREAS, the Original Bond Resolution was amended and restated by a Resolution adopted on August 23, 2004 (the “Bond Resolution”) pursuant to which the City issued The City of Dover, Delaware $22,535,000 Electric Revenue Refunding Bonds (Taxable Series 2004) (the “2004 Bonds”); WHEREAS, the City desires to issue additional revenue bonds pursuant to the Bond Resolution in order to refund the 2004 Bonds; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dover, Delaware (the “Council”) as follows (at least three fourths of all members thereof concurring therein): 1. The Council authorizes the sale of the City’s electric revenue refunding bonds pursuant to the Bond Resolution in the aggregate principal amount of up to $12,000,000 (the “2010 Bonds”) for a project (the “Project”) consisting of: (a) the refunding of the 2004 Bonds; and (b) the payment of the costs of issuing the 2010 Bonds. 2. The 2010 Bonds shall be sold in a competitive sale in such manner, subject to such terms and at such price as the Mayor and Controller/Treasurer shall determine shall be in the best interest of the City. 3. The Mayor and the Controller/Treasurer are each authorized to accept a bid received in connection with a competitive sale so long as the bid provides for at least a 3% savings for the City. 1

4. The City declares its official intent within the meaning of Income Tax Regulation §1.150-2 to issue up to $12,000,000 aggregate principal amount of its 2010 Bonds to finance the Project. 5. The 2010 Bonds shall be issued in one or more series, shall bear interest at such rates, shall be payable and shall mature at such times, shall contain such provisions for optional and mandatory redemption, shall be in such form, certificated or book entry, and shall contain such other terms and conditions as the Mayor and Controller/Treasurer shall determine shall be in the best interest of the City. 6. The Mayor and Controller/Treasurer are authorized to prepare and distribute a Preliminary Official Statement in connection with the offering and sale of the 2010 Bonds and to deem such Preliminary Official Statement final for the purposes of Rule l5c2-l2 of the Securities and Exchange Commission and to finalize and distribute an Official Statement. 7. The Mayor and Controller/Treasurer are each authorized to enter into a contract with one or more purchasers of the 2010 Bonds providing for the City to issue and sell said bonds in accordance with the terms of said contract and this Resolution. 8. Upon entering into a contract to issue and sell the 2010 Bonds, the Mayor shall promptly inform the Council of the terms thereof whereupon the Council shall adopt a Resolution confirming the terms thereof. 9. The City hereby covenants for the benefit of holders of the 2010 Bonds that, so long as any 2010 Bonds are outstanding, it will file, or cause to be filed, all financial information, operating data and notices of material events in order to comply with the requirements of Rule 15c2-12 of the Securities and Exchange Commission with respect to the 2010 Bonds. 10. The City Clerk shall forth with cause to be published once in a newspaper published in the City a notice in substantially the following form: “NOTICE “NOTICE IS HEREBY GIVEN that the City Council of the City of Dover, Delaware on August 23, 2010 pursuant to Chapter 111, Volume 52, Delaware Laws, as amended, adopted a resolution entitled as follows: ‘A RESOLUTION AUTHORIZING THE SALE OF UP TO $12,000,000 ELECTRIC REVENUE REFUNDING BONDS OF THE CITY OF DOVER’ “The purpose of the issuance of said bonds is to provide funds to finance or refinance certain improvements to the City’s electric system.” “Any action or proceeding to contest the validity of said resolution or any of its provisions must be commenced within thirty (30) days after the publication of this notice. After the expiration of such period of limitation, no right of action or defense founded upon the invalidity of said resolution or any of its provisions shall be asserted, nor shall the validity of such resolution or any of its provisions be open to question in any court upon any ground whatever, except in an action or proceeding commenced within such period.” 2

By order of the City Council of the City of Dover, Delaware. City Clerk 11. The Mayor, Controller/Treasurer and Clerk of Council are hereby authorized and directed to take all action deemed by them as necessary and appropriate to carry out the intent of this resolution. 12. This resolution shall take effect immediately upon its passage and approval by the Mayor. Attest: Clerk, Dover City Council President, Dover City Council APPROVED by the Mayor of the City of Dover on the 23rd day of August, 2010. ______________________________ Mayor 3

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on August 23, 2010 at 6:00 p.m. with Chairman Leary presiding. Members present were Mr. McGiffin, Mr. Salters, Dr. Jones, and Mr. Shevock. Mr. Salters was absent. Council President Hogan and Mayor Carey were also present. AGENDA ADDITIONS/DELETIONS Dr. Jones moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City Council. It was suggested that there be a “standing” agenda item to consider the filling of critical positions and, if there are no positions to consider, the item could be removed. Motor Equipment Operator I (MEO I) - Sanitation Mr. Scott Koenig, Public Service Manager/Director of Public Works, reviewed a request to recruit for a Motor Equipment Operator I (MEO I) position in the Sanitation Division created by the recent termination of an employee. Responding to Mr. Shevock, Mr. Koenig indicated that this is an IUE/CWA union position; however, he stated that the union is only recognized internally. He assured members that a non-union applicant could apply for the position. In addition, Mr. Koenig stated that current City employees who belong to another union would be eligible to apply. In response to Dr. Jones, Mr. Koenig noted that, although the salary information provided does not reflect any overtime, $18,000 has been budgeted for overtime for the Sanitation Division. Dr. Jones moved to recommend approval to recruit for the position of Motor Equipment Operator I (MEO I) for the Sanitation Division. The motion was seconded by Mr. Shevock and unanimously carried. Discussion - Criminal Investigation Fund - Police Department Police Chief James Hosfelt advised members that the Police Department has been managing a Criminal Investigation Fund, which is an equitable sharing fund or federal forfeiture that the City has participated in since 1997. He stated that participation is through a partnership with the Federal Drug Enforcement Administration involving seized assets. Chief Hosfelt explained that when a drug dealer is arrested, assets such as cars, cash, etc., are liquidated and the Federal Drug Enforcement Administration determines the percentage of money that will be disbursed to local law enforcement. He stated that the guidelines indicate that 80% of the money must be given back to local law enforcement and 20% is kept by the Federal Government; however, these funds are disbursed based on the local law enforcement’s participation in an investigation. Chief Hosfelt indicated that the disbursed money must be used for law enforcement

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 23, 2010 PAGE 2 purposes, such as the purchase of vehicles, weapons, forensic testing, etc., and that money is not spent without approval from the Chief of Police. Chief Hosfelt stated that the Criminal Investigation Fund has not been governed in accordance with the City’s policy, which states that all funds should be managed by the Finance Department. He assured members that the Police Department is working with the Finance Department to transfer all records and documentation to bring the Fund under the control of the Finance Department. Chief Hosfelt indicated that the expenditure of monies from the Criminal Investigation Fund has been within the City’s policy. At the request of Chairman Leary, Chief Hosfelt stated that, once all records and documents have been transferred to the Finance Department and an audit has been performed, an update will be provided to Committee members. Mr. McGiffin moved to recommend acceptance of the Criminal Investigation Fund Report as delivered by the Police Chief and to direct staff to provide an update when the administrative adjustments have been completed. The motion was seconded by Mr. Shevock and unanimously carried. By unanimous consent, the meeting adjourned at 6:17 P.M. Respectfully submitted, Thomas J. Leary Chairman TJL/AC/jg/tm/dd/js S:\AGENDAS & MINUTES\Committee-Minutes\2010\08-23-2010 LF&A.wpd

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on August 25, 2010 at 5:00 p.m. with Chairwoman Williams presiding. Members present were Mrs. Russell (arrived at 5:07 p.m.) , Mr. Bonar, Mr. Davis, and Mr. Harmon (arrived at 5:08 p.m.) . Councilman Leary and Mayor Carey were also present. AGENDA ADDITIONS/DELETIONS Mr. Bonar moved for approval of the agenda, seconded by Mr. Davis and unanimously carried. Presentation - Clarence Street Extended Project Update (Century Engineering) Mr. Scott Koenig, Public Services Manager/Director of Public Works, reminded members that staff requested that Century Engineering provide an update on the Lincoln Park Center and Clarence Street Extended Project. He noted that these projects were part of the West Side Strategic Development Plan which was formulated many years ago and that the Clarence Street Extended Project has been ongoing for over 10 years. Mr. Anthony DePrima, City Manager, advised members that, several years ago, the Delaware Department of Transportation (DelDOT) agreed to pay for a study of the West Side of Dover. At that time, the Downtown Dover Development Corporation (DDDC) determined that the lack of a plan for the West Side of Dover would impede further development of the entire downtown area. As a result, a plan was developed and, over the past 10 years, several of the items included in the plan have come to fruition, including the acquisition of the Capital Scrap Yard property, which was cleaned up and sold for development, and the construction of buildings by Mr. Bob Duncan. Mr. DePrima stated that the plan also included the extension of Clarence Street in order to provide an additional north/south connector, which would assist in the future development of the older, industrial property in the area. He advised members that this idea was used to apply for a Federal Transportation Community Assistance Preservation Grant, which was received. He noted that Senator Carper later earmarked additional monies for the design of the Clarence Street Extension. Mr. Allen Martini and Ms. Christine Conway of Century Engineering reviewed large maps depicting the area surrounding Clarence Street. In reviewing the Clarence Street Extension Project, Mr. Martini stated that Century Engineering developed a concept plan for the project, including sidewalk sections and infrastructure internal to the center of the industrial park. One of the issues that was discovered was the need for a parking garage to accommodate commercial businesses in the area. The estimated cost was $20M - $24M; therefore, only the portion of the project related to the extension of Clarence Street was considered, particularly since there were federal monies involved and this portion of the project was specifically related to transportation. Mr. Martini reminded members that, since federal monies are involved, federal processes must be followed, in accordance with the National Environmental Policy Act (NEPA), which proscribes procedures related to wetlands, hazardous materials, historic issues, archeology, etc. Century Engineering has completed a base survey, including resolution of property lines, wetland delineation, utility coordination, etc. He noted that two (2) different alignments have been identified by Century Engineering for the extension of Clarence Street. Mr. Martini advised members that environmental assessments and relocation plans, including costs, impacts, etc., would be required for the alignments.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 25, 2010 PAGE 2 Mr. Martini noted that, in addition to providing relief for some of the north/south traffic at surrounding intersections, there are many other benefits to this project. He stated that Century Engineering will continue to work on the federal processes, which will be completed in the spring of next year, and a public workshop is planned for later this year or early next year. Mr. Martini noted that archeology work will be conducted on the site within the next month. Responding to Mrs. Williams, Mr. Martini stated that 750 feet of roadway is involved and that a major cost item would be the installation of sidewalks, which are estimated at over $1M, including lighting, utility relocations, etc. To date, less than $400,000 has been spent on the project. Mr. Koenig explained that a total of $1.4M is available for this project. In response to Mr. Davis, Mr. Koenig stated that, as this project moves forward and the alignment is determined, it will be presented to developers; however, staff was given very strict instructions not to violate the federal process by discussing property values with landowners. He noted that staff will conduct very technical engineering work to determine the best alignment for the roadway. Mr. Koenig estimated a project completion date in the range of five (5) to seven (7) years. Mrs. Russell advised members that she has heard concerns from surrounding property owners and suggested community outreach to provide details regarding the project. Mrs. Williams noted that no action was required and thanked Century Engineering for providing the update to members. Letters in Support of Reallocation of the D Block to Develop a Nationwide Interoperable Network for Public Safety (Request of Mayor Carey) Mayor Carey advised members that the National League of Cities has requested that letters of support be sent from the City to U. S. Senators and Representatives relaying support of the reallocation of the D Block and HR 5081, Broadband for First Responders Act of 2010, which supports funding for interoperable highband radio systems. He explained that the desire is to provide a 700 MHz system that would “free up” some of the channels on the current 800 MHz system. Members were advised that, for many years, State and local first responders have sought to build a national interoperable communications network that allows real-time information sharing through high speed video and data. This would require an appropriate, dedicated band of spectrum that could accommodate the everyday needs of firefighters, police officers and emergency medical personnel, as well as provide excess capacity during emergencies. The 700 MHz D Block would provide this opportunity. Responding to Mr. Davis, Police Chief Hosfelt explained that the federal government is planning to auction off the 700 MHz band to Verizon, Sprint, or another private company; therefore, the draft letter to congressmen includes a request to oppose the auction of the D Block. He stated that it is a public safety goal for the federal government to dedicate the band for public safety use.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 25, 2010 PAGE 3 Mr. Bonar moved to recommend approval of the letters in support of the reallocation of the D Block to develop a Nationwide Interoperable Network for Public Safety (Attachments #1 and #2). The motion was seconded by Mr. Davis and unanimously carried. Discussion - State Capital Transportation Program Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that, in the coming months, the Delaware Department of Transportation (DelDOT), the Dover Kent County Metropolitan Planning Organization (MPO), the Wilmington Area Planning Council (WILMAPCO), and Sussex County will be holding public hearings on the State’s Capital Transportation Program for the next fiscal year. She explained that these hearings will begin the process of preparing a capital program that will ultimately be approved as part of the Bond Bill in June 2011. Mrs. Townshend reminded members that each year, City Council ranks transportation projects in the City of Dover in order to share the City’s priorities with DelDOT. (The last ranking of priorities took place at the Safety Advisory and Transportation Meeting of September 30, 2009, and was approved by City Council on October 12, 2009.) Members were provided a copy of the previous year’s priority listing. Mrs. Townshend advised members that, shortly after the start of the new fiscal year, staff received a listing of the Capital Transportation Program for FY 2011 through FY 2016 for Kent County. She noted that, in reviewing this listing, it was discovered that the transportation improvements at the intersection of Roosevelt Avenue and U.S. Route 13 in Dover (total cost of $1,850,000) had been removed from the funding program. Mrs. Townshend explained that, although the project was not included in Council’s priorities, it had been listed in the Capital Transportation Program (CTP). She stated that this was the second consecutive year that the City has discovered the removal of a Dover project from the CTP. In addition, Mrs. Townshend noted that the Clarence Street Extension Project was also removed from the Program. She stated that DelDOT has conveyed that this was removed in error and will be corrected; however, an amendment has not been verified. To ensure that Council members are aware of projects currently funded in the CTP and in order for the City to advocate preserving the funding of these projects in future years, Mrs. Townshend provided members with a summary of projects funded in the FY 2011 through FY 2016 CTP. She advised members that the summary did not include the phase of the project for each year (such as preliminary design, engineering, right of way acquisition, construction), nor did it indicate the funding source (such as State or federal funding). Responding to Mrs. Williams, Mr. Koenig suggested that the City’s objective would be to include these projects in the CTP with zero dollars allocated. He noted that, once projects are excluded from the Program, it is very difficult to reincorporate them. Mr. Koenig explained that a compromise was reached with DelDOT during CTP discussions held last year whereby the City could retain projects in the Program with minimal or no funding. Mr. Bonar suggested that the Committee urge the Mayor and Council to send a letter to Mr. Ralph Reeb, Director of Planning, DelDOT, requesting his support of the City’s position. He also suggested that the Mayor, Mrs. Townshend, and Mr. George Wright, Executive Director of

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 25, 2010 PAGE 4 the Delaware League of Local Governments, monitor the status of transportation projects proposed to be included in the Bond Bill and also meet with Representative William Carson (Chair of the House Transportation Committee), Senator Harris McDowell, and Senator Nancy Cook well in advance so that they are aware of the City’s concerns. Mr. Bonar moved to recommend that the Mayor and Mrs. Townshend finalize the list of City Capital Transportation Program priorities that will be ranked by members during their September meeting, provide this list to Mr. Ralph Reeb and other appropriate DelDOT officials and, following the November State elections, meet with legislators to obtain their support for these projects. The motion was seconded by Mr. Davis and unanimously carried. Mr. Bonar moved for adjournment, seconded by Mr. Davis and unanimously carried. Meeting Adjourned at 5:52 P.M. Respectfully submitted, Beverly C. Williams Chairwoman BCW/TM/jg/js/dd/ac S:\AGENDAS & MINUTES\Committee-Minutes\2010\08-25-2010 SA&T.wpd Attachments Attachment #1 - Draft Letter to U.S. Senators - Support of Reallocation of the D Block to Develop a Nationwide Interoperable Network for Public Safety Attachment #2 - Draft Letter to U.S. Representatives - Support of Reallocation of the D Block to Develop a Nationwide Interoperable Network for Public Safety

ATTACHMENT #1 SA&T Committee Meeting of 08/25/2010 [DATE] The Honorable [FULL NAME] United States Senate Washington, DC 20510 Dear Senator [LAST NAME]: Public Safety is a top priority for the City of [XXXX]. We know you share this same concern for your district. The utilization of broadband technology is crucial to the future of public safety and will enhance the ability to save lives by quickly sharing information with first responders, public institutions and private citizens. Allocating the D block directly to public safety is the only way to ensure a robust, modern and reliable nationwide interoperable network. For years, state and local first responders have sought to build a national interoperable communications network that allows real-time information sharing through high speed video and data. This requires an appropriate, dedicated band of spectrum that can accommodate the everyday needs of firefighters, police officers and emergency medical personnel, as well as provide excess capacity during times of emergency. The 700 MHz D block finally provides this opportunity. While the Federal Communications Commission’s National Broadband Plan proposes to provide public safety roaming and priority access on other commercial 700 MHz networks for a fee, this proposal relies on untested technologies and new regulations that cannot ensure reliable and resilient communications capabilities to meet stringent public safety needs. The City of [XXXXX] joins the National League of Cities, public safety organizations, and other national organizations representing state and local government officials in urging you to support reallocation of the D block to ensure this one time opportunity to develop a nationwide interoperable network for public safety is not lost. Sincerely, [SIGNATURE BLOCK] City of XXXXX Cc: Mitchel Herckis, The National League of Cities

ATTACHMENT #2 SA&T Committee Meeting of 08/25/2010 [DATE] The Honorable [FULL NAME] U.S. House of Representatives Washington, D.C. 20515 Dear Congressman/Congresswoman [LAST NAME]: Public Safety is a top priority for the City of [XXXX]. We know you share this same concern for your district. The utilization of broadband technology is crucial to the future of public safety and will enhance the ability to save lives by quickly sharing information with first responders, public institutions and private citizens. Allocating the D block directly to public safety is the only way to ensure a robust, modern and reliable nationwide interoperable network. This is why we ask that you oppose the auction of the D block and cosponsor H.R. 5081, Broadband for First Responders Act of 2010, which would reallocate the D block to public safety. For years, state and local first responders have sought to build a national interoperable communications network that allows real-time information sharing through high speed video and data. This requires an appropriate, dedicated band of spectrum that can accommodate the everyday needs of firefighters, police officers and emergency medical personnel, as well as provide excess capacity during times of emergency. The 700 MHz D block finally provides this opportunity. While the Federal Communications Commission’s National Broadband Plan proposes to provide public safety roaming and priority access on other commercial 700 MHz networks for a fee, this proposal relies on untested technologies and new regulations that cannot ensure reliable and resilient communications capabilities to meet stringent public safety needs. The City of [XXXXX] joins the National League of Cities, public safety organizations, and other national organizations representing state and local government officials in urging you to cosponsor the Broadband for First Responders Act of 2010, supporting the reallocation of the D block to ensure this one time opportunity to develop a nationwide interoperable network for public safety is not lost. Sincerely, [SIGNATURE BLOCK] City of XXXXX Cc: Mitchel Herckis, The National League of Cities

CITY OF DOVER FINANCE DEPARTMENT MONTHLY BUDGET REPORT JULY 2010 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE THREE MAJOR OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

Page 2 of 8 City of Dover Finance Department Monthly Budget Report July 2010 S Strategic Objectives for Fiscal Year 2010 – 2011 1. Develop Days Sales Outstanding (DSO) monthly report to provide timely information on receivable collections. 2. Assist with implementation of inventory system for Electric Plant inventory. 3. Implementation and transition to an external service for time keeping and payroll. 4. Implement and transition to lockbox and remote deposit services for cash receipts. ACTIVITY LEVELS FY10 YTD FY11 YTD BANK TRENDS Number of Deposits Made 116 217 Total Amount of All Deposits $ 11,047,995 $ 9,575,671 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 110,737 100.0% $ 2,345,920 108,042 100.0% $ 2,335,801 Wages and Hours Worked Regular 92,698 83.7% $ 1,900,206 88,655 82.1% $ 1,835,691 All over time 3,452 3.1% $ 136,752 3,443 3.2% $ 143,322 Other Paid or Unpaid Wages and Hours Vacation 7,010 6.3% $ 180,130 8,176 7.6% $ 213,573 Sick 2,317 2.1% $ 53,302 1,749 1.6% $ 38,497 Furlough 1,256 1.1% $ - 1,458 1.3% $ - Terminal Leave - Retiree Vacation/Sick Payout 1,240 1.1% $ 34,734 1,981 1.8% $ 55,601 Comp Time (Police) 815 0.7% $ 24,353 802 0.7% $ 24,698 Personal 120 0.1% $ 2,930 195 0.2% $ 5,914 Leave Without Pay 880 0.8% $ - 53 0.0% $ - Other (description below) 951 0.9% $ 13,513 1,532 1.4% $ 18,506 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 3 3 Number of Payroll Checks Issued 1,409 1,335 Number of Pension Checks Issued 225 238 Total Pension Benefits Paid - Defined Benefit Plan $ 349,760 $ 376,397 ACCOUNTS PAYABLE Number of Check Vouchers 794 242 Number of EFT Vouchers 148 85 Vouchers Dollar Amount Disbursed $ 12,920,391 $ 2,866,767

Page 3 of 8 City of Dover Finance Department Monthly Report – July 2010 General Fund Summary 8% of Budget YTD Balance Budget Beginning Balance - Unaudited $ 2,277,575 $ 2,620,088 $ (342,513) 115.0% Revenues Court of Chancery Fees 645,000 - 645,000 0.0% Fines & Police Revenues 881,502 26,996 854,506 3.1% Franchise Fees 486,000 - 486,000 0.0% Grants 831,850 - 831,850 0.0% Intrafund Services 4,347,834 389,092 3,958,742 8.9% Library & Recreation Revenues 665,689 12,958 652,731 1.9% Licenses & Permits 2,457,675 1,339,216 1,118,459 54.5% Property Taxes (Includes BID Revenue) (1) 11,035,326 10,552,064 483,262 95.6% Sanitation Revenues 2,387,511 169,249 2,218,262 7.1% Other Miscellaneous Revenues 365,250 2,996 362,254 0.8% Transfers-In from Special Funds & Utilities Civil Traffic Penalties 930,000 - 930,000 0.0% Municipal Street Aid Fund 526,843 - 526,843 0.0% Transfer Taxes 1,000,000 - 1,000,000 0.0% Electric Fund 8,856,000 - 8,856,000 0.0% Total Revenues 35,416,480 12,492,571 22,923,909 35.3% Total Beginning Balance & Revenues $ 37,694,055 $ 15,112,659 $ 22,581,396 40.1% Expenditures City Clerk & Council $ 418,172 $ 24,529 $ 393,643 5.9% Mayor, City Manager & Human Resources 1,008,803 57,763 951,040 5.7% Police & Police Extra Duty 12,907,889 820,701 12,087,188 6.4% Public Services 4,574,682 290,316 4,284,366 6.3% Central Services 2,422,663 149,116 2,273,547 6.2% Planning & Inspections 1,943,804 131,978 1,811,826 6.8% Finance, Info Tech & Customer Services 2,444,787 265,597 2,179,190 10.9% Library & Recreation 1,904,696 142,686 1,762,010 7.5% Fire Department 709,862 94,868 614,994 13.4% Assessor 197,249 11,711 185,538 5.9% Insurance 600,000 162,996 437,004 27.2% OPEB - Retiree’s Health Care Contribution 1,297,509 108,125 1,189,384 8.3% Pension Trust Contribution - Unfunded liability 1,090,000 343,750 746,250 31.5% Police Pension Trust Contribution - State Grant 620,000 - 620,000 0.0% Street Lights 985,000 77,657 907,343 7.9% Debt Service 331,800 302,450 29,350 91.2% Transfer to CDBG 6,000 - 6,000 0.0% Provision for Uncollectible 10,000 - 10,000 0.0% Transfers Out Capital Projects Fund 1,307,839 - 1,307,839 0.0% Total Expenditures 34,780,755 2,984,243 31,796,512 8.6% Budget Balance - Working Capital 2,913,300 - 2,913,300 0.0% Total Budget Balance & Expenditures $ 37,694,055 $ 2,984,243 $ 34,709,812 7.9% Reserve Balances Contingency $ 417,971 $ 530,183 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 7/31/10 is $10.1 million.

Page 4 of 8 City of Dover Finance Department Monthly Report – July 2010 Water/Wastewater Fund Summary 8% of Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 943,545 $ 1,236,899 $ (293,354) 131.1% Beginning Balance - Wastewater - unaudited $ 585,053 $ 902,719 $ (317,666) 154.3% Beginning Balance - Kent County Treatment - unaudited $ (1,632,876) $ (1,872,081) $ 239,205 114.6% Revenues Water Fees 4,206,700 549,009 3,657,691 13.1% Wastewater Fees 3,308,300 345,849 2,962,451 10.5% Kent County Treatment Fees 4,275,600 394,197 3,881,403 9.2% Water Tank Leases 299,400 2,636 296,764 0.9% Miscellaneous 72,515 6,813 65,702 9.4% Impact Fees - Water 357,000 8,517 348,483 2.4% Impact Fees - Wastewater 323,000 5,858 317,142 1.8% Total Revenues 12,842,515 1,312,879 11,529,636 10.2% Total Beginning Balance & Revenues $ 12,738,237 $ 1,580,416 $ 11,157,821 12.4% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 642,878 $ 31,823 $ 611,055 5.0% Water 412,588 24,790 387,798 6.0% Water Treatment Plant 1,499,857 93,961 1,405,896 6.3% Wastewater 969,762 51,901 917,861 5.4% Construction & Inspection 392,561 25,929 366,632 6.6% Kent County Treatment Fees 4,235,403 293,186 3,942,217 6.9% Intrafund Services 1,272,331 99,210 1,173,121 7.8% OPEB - Retiree’s Health Care Contribution 177,427 14,785 162,642 8.3% Pension Trust Contribution - Unfunded liability 372,000 93,000 279,000 25.0% Debt Service 562,601 34,693 527,908 6.2% Transfers Out Water I & E Fund 500,000 - 500,000 0.0% Wastewater I & E Fund 500,000 - 500,000 0.0% Capital Asset Reserve - Water 100,000 - 100,000 0.0% Capital Asset Reserve - Wastewater 100,000 - 100,000 0.0% Impact Fee Reserve - Water 110,597 - 110,597 0.0% Impact Fee Reserve - Wastewater 6,802 - 6,802 0.0% Total Expenses 11,854,807 763,278 11,091,529 6.4% Budget Balances Budget Balance - Working Capital - Water 1,348,501 - 1,348,501 0.0% Budget Balance - Working Capital - Wastewater 1,127,608 - 1,127,608 0.0% Budget Balance-Working Capital - Kent County Treatment (1,592,679) - (1,592,679) 0.0% Total Budget Balances 883,430 - 883,430 0.0% Total Budget Balances & Expenses $ 12,738,237 $ 763,278 $ 11,974,959 6.0% Reserve Balances Contingency-Water $ 126,607 $ 122,221 Contingency-Wastewater $ 141,575 $ 136,744 Impact Fee Reserve - Sewer NO BUDGET $ 3,853,822 Impact Fee Reserve - Water NO BUDGET $ 126,000 Bond Coverage Ratio (Covenant 1.20) 10.42 12.47

Page 5 of 8 City of Dover Finance Department Monthly Report – July 2010 Electric Revenue Fund Summary 8% of Budget YTD Balance Budget Beginning Balance - unaudited $ 12,086,275 $ 13,359,024 $ (1,272,749) 110.5% Revenues Sales to Customers 96,595,300 9,949,308 86,645,992 10.3% Purchased Power Adjustment - Credit (2,000,000) - (2,000,000) 0.0% Utility Tax 1,864,800 186,787 1,678,013 10.0% Weyandt Hall Rents 186,816 25,843 160,973 13.8% Miscellaneous Revenues 1,085,500 95,858 989,642 8.8% Intrafund Service Receipts Water/Wasterwater 299,442 11,340 288,102 3.8% Total Revenues 98,031,858 10,269,136 87,762,722 10.5% Total Beginning Balance & Revenues $ 110,118,133 $ 23,628,160 $ 86,489,973 21.5% Expenses Power Supply & Generation Power Supply $ 48,059,699 $ 4,788,093 $ 43,271,606 10.0% Power Supply Management/Incentive 2,280,000 244,968 2,035,032 10.7% Capacity Charges 11,618,223 1,076,377 10,541,846 9.3% PJM Charges - Load 11,850,876 2,536,714 9,314,162 21.4% Total Power Supply 73,808,798 8,646,152 65,162,646 11.7% Plant Operations 5,694,315 560,091 5,134,224 9.8% Generation Fuels 297,820 1,795,010 (1,497,190) 602.7% Capacity Credits (11,488,785) (1,002,528) (10,486,257) 8.7% PJM Credits (720,797) (3,220,206) 2,499,409 446.8% Total Generation (6,217,447) (1,867,633) (4,349,814) 30.0% Total Power Supply & Plant 67,591,351 6,778,519 60,812,832 10.0% Electric Operating Divisions: Transmission/Distribution 3,206,515 241,823 2,964,692 7.5% Electrical Engineering 1,842,903 67,123 1,775,780 3.6% Administration 609,169 35,406 573,763 5.8% Meter Reading 222,908 18,870 204,038 8.5% Systems Operations 518,053 31,414 486,639 6.1% Intrafund Services 3,374,945 301,222 3,073,723 8.9% Utility Tax 1,864,800 186,787 1,678,013 10.0% Interest on Deposits 54,500 2,194 52,306 4.0% OPEB - Retirees Health Care Contribution 639,110 - 639,110 0.0% OPEB Trust Contribution 1,200,000 53,260 1,146,740 4.4% Pension Trust Contribution - Unfunded liability 833,000 - 833,000 0.0% Green Energy Payment to DEMEC 128,600 13,480 115,120 10.5% Accounts Receivable Write-Offs 135,000 - 135,000 0.0% Inventory Write-Offs 175,000 - 175,000 0.0% Debt Service 4,058,700 339,225 3,719,475 8.4% Transfers Out: General Fund 8,856,000 - 8,856,000 0.0% Electric Improvement & Extension Fund 3,500,000 - 3,500,000 0.0% Depreciation Reserve 1,250,000 - 1,250,000 0.0% Rate Stabilization Reserve 1,300,000 - 1,300,000 0.0% Total Expenses 101,360,554 8,069,323 93,291,231 8.0% Budget Balance - Working Capital 8,757,579 - 8,757,579 0.0% Total Budget Balance & Expenses $ 110,118,133 $ 8,069,323 $ 102,048,810 7.3% Reserve Balances Contingency Reserve $ 1,071,054 $ 1,039,357 Insurance Reserve $ 408,503 $ 396,374 Rate Stabilization Reserve $ 6,171,027 $ 4,774,635 Bond Coverage Ratio (Covenant 1.25) 1.51 7.26 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 707,536 73,541 Sales per MWh $ 136.524 $ 135.289 Purchased/Generated MWh 738,215 83,163 All In MWh Supply & Generation $ 91.561 $ 81.509

Page 6 of 8 City of Dover Finance Department Monthly Report – July 2010 General Capital Project Fund Summary 8% of Budget YTD Balance Budget Beginning Balance - Projects - Unaudited $ 65,479 $ 262,175 $ (196,696) 400.4% Revenues Transfer from General Fund for Projects 1,307,839 - 1,307,839 0.0% State Grant - Library 3,343,520 - 3,343,520 0.0% Police Grant 18,000 - 18,000 0.0% Library Bond Issue/Contributions 1,000,000 - 1,000,000 0.0% Transfer from Library Reserve 2,343,519 - 2,343,519 0.0% Transfer from Capital Asset Reserve 140,000 - 140,000 0.0% Interest Earnings 10,900 1,511 9,389 13.9% Income from Sale of Assets - 1,845 (1,845) 0.0% Total Revenues 8,163,778 3,356 8,160,422 0.0% Total Beginning Balance & Revenue $ 8,229,257 $ 265,531 $ 7,963,726 3.2% Expenditures Fire $ 288,210 $ 3,262 $ 284,948 1.1% Grounds Maintenance 63,675 - 63,675 0.0% Library 6,687,039 - 6,687,039 0.0% Recreation 45,000 369 44,631 0.8% Police 282,380 - 282,380 0.0% Streets 481,055 - 481,055 0.0% Sanitation 246,075 - 246,075 0.0% Information Technology 12,000 - 12,000 0.0% Mayor 31,500 - 31,500 0.0% Total Expenditures 8,136,934 3,631 8,133,303 Budget Balance - Projects 92,323 - 92,323 0.0% Total Budget Balance & Expenditures $ 8,229,257 $ 3,631 $ 8,225,626 0.0% Reserve Balances Capital Asset Replacement Reserve $ 116,465 $ 249,047 Library Reserve $ 1,243,686 $ 3,202,122 Parkland/Recreation $ 185,045 $ 224,633

Page 7 of 8 City of Dover Finance Department Monthly Report – July 2010 Water/Wastewater Improvement & Extension Fund Summary 8% of Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 743,431 $ 1,644,333 $ (900,902) 221.2% Beginning Balance - Wastewater - unaudited 257,168 660,290 (403,122) 256.8% Beginning Balance - Bond Proceeds - Wastewater 286,500 - 286,500 0.0% Revenues Bond Issue Proceeds Series 2010 3,016,200 - 3,016,200 0.0% Interest Earned - 187 (187) 0.0% Transfer from Water Operating Fund for Water 500,000 - 500,000 0.0% Transfer from Wastewater Operating Fund for Wastewater 500,000 - 500,000 0.0% Transfer from Impact Fee Reserve - Wastewater 242,040 - 242,040 0.0% Total Revenues 4,258,240 187 4,258,053 0.0% Total Beginning Balance & Revenues $ 5,545,339 $ 2,304,810 $ 3,240,529 41.6% Expenses Water $ 620,000 $ - $ 620,000 0.0% Wastewater 1,560,700 - 1,560,700 0.0% Total Expenses 2,180,700 - 2,180,700 0.0% Budget Bal-Working Capital - Wastewater Bond Proceeds 2,153,140 - 2,153,140 0.0% Budget Balance - Working Capital - Water 623,431 - 623,431 0.0% Budget Balance - Working Capital - Wastewater 588,068 - 588,068 0.0% Total Budget Balances 3,364,639 - 3,364,639 0.0% Total Budget Balances & Expenses $ 5,545,339 $ - $ 5,545,339 0.0% Reserve Balances Capital Asset Replacement - Water $ 319,003 $ 211,629 Capital Asset Replacement - Wastewater $ 168,767 $ 66,450

Page 8 of 8 City of Dover Finance Department Monthly Report – July 2010 Electric Improvement & Extension Fund Summary 8% of Budget YTD Balance Budget Beginning Balance - unaudited $ 1,688,861 $ 3,377,168 $ (1,688,307) 200.0% Beginning Balance Bond - unaudited - 415,585 (415,585) 0.0% Revenues Interest Earnings 40,700 6,518 34,182 16.0% Transfer from Electric Revenue Fund 3,500,000 - 3,500,000 0.0% Income from Sale of Assets - 2,465 (2,465) 0.0% Total Revenues 3,540,700 8,983 3,531,717 0.3% Total Beginning Balance & Revenues $ 5,229,561 $ 3,801,736 $ 1,427,825 72.7% Expenses Power Plant $ 1,480,068 $ 172,099 $ 1,307,969 11.6% Transmission/Distribution 739,000 43,212 695,788 5.8% Electrical Engineering 1,390,429 78,098 1,312,331 5.6% Total Expenses 3,609,497 293,409 3,316,088 8.1% Budget Balance - Working Capital 1,620,064 - 1,620,064 0.0% Total Budget Balance & Expenses $ 5,229,561 $ 293,409 $ 4,936,152 5.6% Reserve Balances Depreciation Reserve $ 9,572,390 $ 8,017,983 Future Capacity Reserve $ 9,294,563 $ 9,020,359

Dover Police Department Monthly Report To Mayor & City Council “To Protect and Serve” July 2010

August 16, 2010 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the report on Police Department activities for the month of July 2010: COMPLAINTS Total complaints received through July 31st 24,000 numbered 19,289. This is an increase of 3,108* 19,289 17,822 complaints over the same time period for last year. 20,000 17,285 17,546 16,181 16,000 *Such a large increase is due in part to all calls for 12,000 service are now included in total. 8,000 4,000 0 2006 2007 2008 2009 2010 CRIMINAL INVESTIGATIONS 18 Cases Reported in 12 July 10 Cases Cleared in July 6 4 4 6 3 Cases Cleared from 3 1 1 Previous Months 0 0 Burglary Robbery Rape

Report to Mayor and Council July 2010 Page 2 QUALITY OF LIFE TASK SECTION ENFORCEMENT ACTION ARRESTS ABANDONED VEHICLES 8 ALCOHOL VIOLATIONS/DUI’S 2 ASSIST OTHER 1 WARRANTS ON FILE 1 BIKE ON SIDEWALK 3 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 6 DRUG RELATED ARRESTS 32 LOUD MUSIC 11 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 23 PEDDLER 0 MEETINGS 53 PROSTITUTION 0 COLLECTION OF DELINQUENT DCO’S 0 WANTED CHECKS/CPC’S 5 TRAFFIC ARRESTS 68 WARNINGS 26 FUGITIVE 18 TOTAL ARRESTS 257 TRAFFIC ARRESTS 18,000 11,322 10,855 12,247 12,158 The department issued 12,158 traffic citations through this 10,778 reporting period. This is a decrease of 89 citations over the 12,000 number issued during the same period last year. 6,000 0 2006 2007 2008 2009 2010 TRAFFIC CRASHES Through July 31st, Dover Police investigated 1,054 traffic crashes. This is a decrease of 50 accidents investigated 1,800 during the same period last year. 1,257 1,185 1,120 1,104 1,054 1,200 600 0 2006 2007 2008 2009 2010

Report to Mayor and Council July 2010 Page 3 911 CENTER 10% During the month of July, our 911 Center handled a total of 10,709 calls averaging 346 calls per day. 911 Landline Dispatchers handled 2,243 calls on the 911 wireless 21% 911 Wireless lines, an average of 73 calls per day and 1,109 calls on the 911 landlines, an average of 36 calls per day. Administrative 69% CITY ORDINANCE SUMMONS 8,000 5,756 5,427 5,316 Through July 31st, we issued 4,818 city ordinance 4,818 4,812 summons, an increase of 6 summons over July of last 4,123 3,999 3,855 year. *Note: of those summonses issued in July, 22 were 4,000 3,291 3,224 issued for handicapped parking violations, 12 for fire lane parking violations, 76 for false alarms (53 for 3-5 alarms, 15 for 6-9 alarms, 1 for 10-15 alarms, and 7 for 16 or more alarms) and 84 for noise violations (76 for vehicle 0 violations and 8 for residence violations). 2006 2007 2008 2009 2010 ISSUED PAID Listed below are the major crimes and activities that occurred during the month of July: • Sometime between Friday July 2, 2010 & Sunday July 4, 2010, unknown subject(s) forced entry into the rear of a business on Commerce Way. Once inside the business the subject(s) then forced entry into the manager’s office and removed a floor safe and its contents then fled the business in an unknown direction. Value damaged was approximately $400.00 and the value of the theft was approximately $9,300.00. • On July 7, 2010, Dover Officers responded to Walker Road in reference a report of a subject with a gun. Upon arrival officers apprehended a suspect leaving the area. The suspect had entered an apartment in Liberty Court and displayed a handgun concealed in his waistband placing the residents in fear. Upon leaving the residence, the suspect placed the .45 caliber handgun in a bush outside of the residence, which was recovered by the officers. • On July 7, 2010 and July 8, 2010, Dover Officers with the assistance of officers from Probation & Parole and the Department of Corrections conducted a Warrant Round-up. The Round-up led to the arrest of numerous subjects who were wanted for a variety of charges on active warrants and/or Capias' from various courts throughout the state. In all, 43 subjects were arrested for a total of 65 charges and 24 capias' ranging from criminal to traffic charges. The Dover Police Department would like to thank Probation & Parole and the Department of Corrections for their assistance. • On July 13, 2010, two unknown black males approached a female victim, who was an employee of Dominos, as she was walking across the parking lot. One of the suspects displayed a black in color semi-automatic style handgun and forcibly removed the victim’s purse. Both suspects then fled toward Whiteoak Road. The victim’s purse also contained the night deposit bag from Dominos. • On July 13, 2010, Dover Officers responded to a report of a robbery where an unknown black male entered the Kent Liquor Mart and displayed a black in color semi-automatic style handgun. He then ordered the clerk to empty the cash register. The suspect fled with an undisclosed amount of cash.

Report to Mayor and Council July 2010 Page 4 Major crimes and activities that occurred during the month of July continued: • On July 15, 2010, 4 to 5 black males dressed in all black and wearing masks entered a residence through an unsecured rear door of a residence on Spruance Road. They were armed with handguns and awoke the sleeping victims and bound their hands and feet. The male victim was struck in the head with a gun and the female victim was sexually assaulted. The male victim managed to free himself from the restraints and fled to a nearby residence where he called 911. The suspects were described as black males between the ages of 18-30 years of age. All of the suspects fled prior to police arrival. • The Dover Police Department Accident Reconstruction Team is currently investigating a fatal accident involving a pedestrian. The accident occurred on July 16, 2010. The 20 year old female victim was struck by a minivan in the intersection of North Governors Avenue and William Street. The victim was pronounced dead at the scene by medical personnel. No charges have been filed against the driver of the minivan as the investigation continues. • Dover Officers arrested a suspect in connection with a domestic related arson and burglary, which occurred on July 25, 2010. Investigation revealed that the suspect cut the rear porch screen to his ex-girlfriends residence and started a fire on the back porch. The fire was extinguished with relatively little damage. • On Friday, July 30, 2010, two suspects knocked on a door at Persimmon Tree Apartments. When the victim opened the door one of the suspects placed a .22 caliber pistol against the victim's stomach and demanded money. A struggle ensued and the victim was able to disarm the one suspect. Both suspects fled the apartment and where apprehended in the area by responding patrol officers. No property was taken and no injuries were reported. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Monthly Report July 2010 Office of City Assessor

Assessor’s Office Major Updates May‐10 June‐10 July‐10 Assessment Change $0 $312,856,020 ‐$101,231,200 Residential Sales Ratio Report Sales in Study Total Assessed Value Total Sale Price Ratio PRD 12 $1,966,500 $1,984,890 0.99 1.01 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Assessor’s Office Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All deeds from 2006 through current day are scanned and attached to our software. ‐ Hard Copies of original property record cards are being scanned and attached to the CAMA software for easy retrieval. of previous years history.

CITY MANAGER’S MONTHLY REPORT July 2010 City Manager’s Monthly Report, July 2010

City Manager  Citizen Action Center page has been renamed Public Affairs and updated to include more information. Customer Services  1,210 payments were processed online or by telephone in July 2010. Budget and Program Development  Participated in the IUE-CWA contract negotiations.  Attended web outsourcing vendor evaluation meetings.  Worked with staff to reformat utility bill for committee presentation. Human Resources  Continued contract negotiations with labor unions (IUE-CWA and IBEW). Information Technology  Conducted web outsourcing vendor evaluation meetings. Parks, Recreation, & Library  The Library recorded 911 people attending 31 children’s programs.  Twenty-two were recorded in Job Center and 44 attended three teen programs..  Concerts on the Green, held on Thursdays, has hosted 1,469 spectators for the month of July.  Construction is underway for the addition of a storage area at the John W. Pitts Recreation Center. Public Services  Prepared documentation for Curbside Recycling Program vender changeover.  Completed the bid evaluation for the Fiscal 2010-2011 equipment purchases. Public Utilities  Relay for Feeders 3 & 4 were completed. 2 City Manager’s Monthly Report, July 2010

PUBLIC AFFAIRS Citizen Action Center Citizen Action Center Complaints Registered Number of Frequently Asked Questions 600 200 495 521 175 500 150 400 314 312 125 304 309 300 253 249 263 252 100 222 186 75 200 50 100 25 0 0 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 Planning/Inspections Police Public Services/Public Works Public Utilities Site Admin/Other Average Time to Close Complaints Received TOTAL # DEPARTMENT # OF DAYS COMPLAINTS Planning/Code Enforcement 38 5.9 days (property code violations) Police (community policing) 2 7.4 days Public Services – Grounds 0 17.5 days* – Sanitation 1 – Streets 1 Public Utilities (electric outages) 2 2.2 days Site Admin/Other (general inquires) 2 0.67 days *Inquiry answered within 4 days; however status left open for departmental monitoring. nd 2 issue resolved but not marked as closed. Community Outreach, Training and Education Events – July 2010  2- Library Public Relations Committee Meetings  Woodcrest Fire – Shelter Set Up and Victim Assistance, continued working with the YMCA on items and supplies donated by area businesses  Training with Fire Marshal’s and Emergency Management Coordinator to expand on conducting damage assessment in case of a large scale incident in the city. Other Activities July 2010 FYTD Facebook - New Other Posts Activities July 2010 21 FYTD 21 Facebook - Page Views Facebook - New Posts 21 716 21 716 Facebook –Replies Facebook - Page to Questions Views 716 17 716 17 Facebook Press –Replies to Questions Releases 17 16 17 16 Press Releases Ceremonial Documents 16 16 Proclamations/ (Proclamations, Certificates Certificates, Letters of Welcome) 19 25 25 25 Welcome Letters 6 City Manager’s Monthly Report, July 2010 3

CENTRAL SERVICES Fleet Operations & Maintenance Items on Hand with no Usage over 36 Months 80000 Costs 120 $1,000,000 70000 100 Total Work Orders 60000 $800,000 Total Dollars 80 50000 40000 60 $600,000 30000 40 20000 $400,000 20 10000 0 0 $200,000 Jul Aug Sep Oct Nov Dec Jan Feb M ar Apr M ay Jun Jul Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 09 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 09 10 10 10 10 10 10 10 Total Dollars Total Work Orders Electric Water General Work Orders: 70 Electric: $426,852.82 Fleet Maintenance: $11,873.75 (excludes Melvin’s Sunoco) Water: $ 25,851.22 Fuel: $40,664.24 General: $ 42,501.99 Stock Purchases by Fund Contingency & Warehouse Stock $500,000 $4,500,000 2,700 2,600 $400,000 $4,000,000 2,500 Total Line Items 2,400 $300,000 $3,500,000 2,300 Total Dollars 2,200 $200,000 $3,000,000 2,100 2,000 $2,500,000 1,900 $100,000 1,800 $2,000,000 1,700 $0 Jul Aug Sep Oct Nov Dec Jan Feb M ar Apr M ay Jun Jul Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- M ar- Apr- M ay- Jun- Jul- 09 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 09 10 10 10 10 10 10 10 Electric Water General Total Dollar Value Total Line Items Electric: $257,535.86 Total Dollar Value: $2,610,745.86 Water: $ 19,589.46 Total Line Items: 1,813 General: $ 9,627.84 Major Program Updates MEASURE JULY 2010 JULY 2009 DIFFERENCE Issue Effectiveness (>90%) How often the warehouse has what cus- 96.7% 99.3% -2.6% tomers need when it’s needed. [issues / (issues + back orders)] * 100 Turn Over Rate (4-5 per yr.) Indicates that the material stocked is the 1 every 19.3 years 1 every 41.1 years -21.8 years material being used. Bids for non-inventory items converted to 0 of 3 Bids 7 of 7 Bids (FY10 Total) purchase orders within timeframe - (Not Due Yet) 100% (Quantity and Percentage) Sealed bids prepared, received & distrib- 5 of 5 Bids 36 of 38 Bids (FY10 Total) uted within 7 working days of receipt - 100% FYTD 94.7% (Quantity and Percentage) Scheduled Preventative Maintenance 21 of 36 appointments kept 14 of 26 appointments kept appointments being kept. (FY10 Total) -4.1% 53.8% (Quantity and Percentage) 58% 399,185 pieces Mail receiving lowest discounted rate 1,317 pieces (FY10 Total) -5.3% (Quantity and Percentage) 90.5% 95.9% Routine work orders completed within 5 27 work orders completed 28 work orders completed -0.2% days (Quantity and Percentage) 93.1% 93.3% Emergency work orders completed within 2 work orders completed 7 work order completed - 2 days (Quantity and Percentage) 100% 100% 4 City Manager’s Monthly Report, July 2010

CUSTOMER SERVICES WORK ORDERS PROCESSED EXTENSIONS OF CREDIT 3,500 800 738 714 698 3,000 700 613 628 612 556 568 556 2,262 600 542 547 1,984 2,500 1,970 468 1,875 1,848 1,841 1,833 1,737 1,709 500 1,526 356 2,000 1,382 1,355 1,399 400 1,500 300 1,000 200 100 500 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 2010 2010 2010 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 2010 2010 2010 CUTS FOR NON PAYMENT CUSTOMER PAYMENT USAGE $1,800,000 13,407 12,648 16,000 $1,600,000 14,000 $1,400,000 12,000 $1,200,000 10,000 5,698 $1,000,000 5,394 8,000 6,000 $800,000 2,443 2,871 4,000 1,526 2,014 $600,000 2,000 10 12 $400,000 0 $109,549 $119,794 $109,549 $119,794 $200,000 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box $- 2011 YTD 2010YTD July 2010 July 2009 FYTD11 FYTD10 FY 2011 FY 2010 Major Program Updates Jul 2010 Jul 2009 Difference Year-to-Date Year-to-Date Number of Customers Served 22,702 23,299 (597) 22,702 23,299 Final Bills 770 711 59 770 711 Estimated Bills 155 133 22 155 133 Penalties Posted $ 23,337 $ 20,761 $ 2,576 $ 23,337 $ 20,761 Extensions of Credit - Amount Extended $ 152,321 $ 147,078 $ 5,243 $ 152,321 $ 147,078 Balance Transfers $ 2,981 $ 10,364 $ (7,383) $ 2,981 $ 10,364 Utility Collections $ 28,290 $ 20,279 $ 8,011 $ 28,290 $ 20,279 Special Assessments $ 380 $ 560 $ (180) $ 380 $ 560 Miscellaneous Billings $ 41,979 $ 133,559 $ (91,580) $ 41,979 $ 133,559 CNP through Disconnect Collars 9 31 (22) 9 31 Court Cases - - - - - Tamperings 7 1 6 7 1 Taxes Levied $ - $ 9,795,998 $ (9,795,998) $ - $ 9,795,998 Billing Adjustments $ 28,731 $ 51,868 $ (23,137) $ 28,731 $ 51,868 Total Taxes Collected $ 77,674 $ 961,157 $ (883,483) $ 77,674 $ 961,157 Taxes Outstanding $ 245,810 $ 8,782,973 $ (8,537,163) $ 245,810 $ 8,782,973 Payments in Lieu $ 1,500 $ 1,500 $ - $ 1,500 1,500 Billing Accuracy (on schedule billings) 99.0% 99.9% - 99.0% 99.9% Bills Published on Schedule 99.9% 99.9% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.7% 99.9% - 99.7% 99.9% Deliquent Accounts Collected 99.7% 99.7% - 99.7% 99.7% City Manager’s Monthly Report, July 2010 5

HUMAN RESOURCES Customer Service Contacts Payroll Hours 700 9,000 600 8,000 500 7,000 6,000 400 5,000 300 4,000 200 3,000 100 2,000 0 1,000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 0 09 09 09 09 09 09 10 10 10 10 10 10 10 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Citizens Assisted 117 79 173 112 43 30 25 20 25 68 55 50 42 09 09 09 09 09 09 10 10 10 10 10 10 10 Employees Assisted 56 43 39 52 79 65 75 37 70 97 172 85 78 Overtime 1,656 1,906 1,785 1,463 1,808 1,564 3,293 1,556 1,415 1,602 1,316 1,779 1,874 Applications Processed 364 122 373 174 1 0 0 35 0 2 0 75 4 Sick 1,343 2,631 1,482 1,508 1,903 2,018 4,832 2,173 3,320 1,969 961 732 1,749 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June July Category Total 09 09 09 09 09 09 10 10 10 10 10 10 10 * Caucasian 331 327 324 325 323 322 320 320 318 315 315 315 314 N/A * Minorities 62 62 60 60 61 61 61 61 61 61 62 63 62 N/A Hired - - 1 2 1 1 1 - 1 - 2 2 - 11 Terminated/Resigned/ 2 4 6 1 2 2 4 - 3 4 1 1 2 32 Retired Promoted 1** - 1 - 1 - 1 2 1 6 3 - 1 17 Jobs Posted - 1 1 1 - 3 1 3 3 - 3 - 2 18 Workers Comp. Injuries 4 3 3 1 1 - 4 2 2 3 4 8 5 40 Workers Comp. Hours 323 417 283 103 25 26 23 50 186 358 299 123 11 2,227 Insurance Claims 5 9 1 2 5 2 1 10 9 6 7 10 8 75 Workers’ Comp. hours may not be the result of injuries that occurred during the current month. ** Employee was promoted in July, however not indicated on report. Full-time Employees: 360 Part-time Employees: 16 (4 Pitts Center, 1 Recreation, 11 Library) Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Retired: Police Master Corporal Resigned: Police Communications Officer Promoted: Utility Maintenance Mechanic I to Utility Maintenance Mechanic II Jobs Posted: Administrative Assistant (Clerk’s Office) & Grounds Worker (Public Utilities) Unfilled/Open Positions Sep Oct Nov Dec Jan Feb Mar Apr May Jun 10 July 10 By Department 09 09 09 09 10* 10 10 10 10** Public Utilities 9 8 8 8 9 10 13 12 12 11 12 5 Public Services - 1 1 2 43 3 3 3 4 4 1 Police 3 3 3 3 4 4 4 56 5 5 3 2 All Other Departments 8 8 9 9 10 10 10 10 10 11 12 5 Totals 20 20 21 22 27 26 27 30 30 31 31 31 13* 30 *January 2010: Public Services was overstated by one *April 2010: Police understated by one. Six vacancies existed in April. June 2010: One Officer began terminal leave in April. *May 2010: Incorrect numbers reported. Individuals is on terminal leave and is not included in totals in chart: Public Utilities - 1 One vacant position filled with temp, position included in totals in chart: Central Services *Significant decrease in number of Open Positions due to positions no longer being funded during Budget Process. Public Utilities: Grounds Worker (2), Utility Maintenance Mechanic I (1), Utility Maintenance Mechanic II (1), Motor Equipment Operator II/Water (1) Public Services: Motor Equipment Operator/Grounds (1) Police: Police Master Corporal (1), Communications Operator (1) All Other Departments: Custodian I (1), Librarian I (1), Assistant Library Director (1), Admin Asst/City Clerk **Currently being filled with a temporary employee (1), Programmer Analyst (1) 6 City Manager’s Monthly Report, July 2010

HUMAN RESOURCES continued Bonus Program Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun July Total Category 09 09 09 09 09 09 10 10 10 10 10 10 10 Stop Program-Sensibly Taking Off Pounds(weigh- 17 4 20 57 - 13 20 - 20 24 41 42 42 300 ins) Caught Doing it Right- Promotes employees productivity & creativity 7 - 1 2 2 2 1 - - - - - 2 17 (submissions) Breathe Program-Rewards for ending tobacco use - - 1 - - 2 1 - - - 1 1 - 6 (submissions) Ducs in a Row-Doing Useful Community Service - - - - - - - - - - - - - - (submissions) Workers Comp Injuries 14 12 10 8 6 4 2 0 Jul - Aug- Sep- Oct- Nov- Dec- Ja n- Feb- Ma r- Apr- Ma y- Jun- Jul - 09 09 09 09 09 09 10 10 10 10 10 10 10 Public Utilities Public Services Police Others Public Utilities: 1 Public Services: 2 Police: 2 All Other Depts.: 0 Workers Comp Hours 600 500 400 300 200 100 0 Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 09 09 09 09 09 09 09 10 10 10 10 10 10 10 Public Utilities Public Services Police Others Public Utilities: 11 Public Services: 0 Police: 0 All Other Depts.: 0 City Manager’s Monthly Report, July 2010 7

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 250 211 150 127 108 200 178 170 182 130 81 162 161 163 153 151 153 153 110 102 73 79 150 123 132 90 54 53 100 70 59 41 50 36 34 32 50 30 0 10 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 09 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 09 10 10 10 10 10 10 10 Programming Requests Completed Page Views - City of Dover Web Page 30 90,000 25 80,000 25 22 20 20 70,000 19 20 Pages View ed 60,000 15 15 14 15 50,000 15 77,138 69,485 11 65,415 66,744 65,764 66,869 40,000 60,065 61,049 9 9 52,462 10 6 30,000 36,994 38,684 30,819 20,000 5 10,000 0 * 0 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 09 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 09 10 10 10 10 10 10 10 *Moved the site from Linux to larger Windows resource. Unable to obtain stat for July 2009. Same Current Last Performance Indicators Month Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections 42% 40% 36% (concurrent/authorized users) PCs Supported 341 341 333 Scheduled PCs Replaced - - - Servers Supported 16 16 16 People Trained 8 35 8 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 8 City Manager’s Monthly Report, July 2010

PARKS, RECREATION & LIBRARY Library Adult Services Children Services 3500 1200 3000 1000 2500 800 2000 600 1500 400 1000 500 200 0 0 Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- 09 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 09 10 10 10 10 10 10 10 Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference: 119 Reader’s Advisory: 32 Reference: 133 Reader’s Advisory: 30 Outreach: 0 Electronic Assistance: 142 Outreach: 0 Electronic Assistance: 17 CIRCULATION JULY 10 FYTD 11 JULY 09 FYTD 10 Dover Residents 19,411 19,411 18,829 18,829 Kent County Residents* 16,534 16,534 16,514 16,514 Non-County Residents 1,338 1,338 1,221 1,221 REGISTRATIONS Dover Residents 269 269 278 278 Kent County Residents* 143 143 191 191 Non-County Residents 14 14 21 21 OTHER Visiting Patrons 34,353 34,353 36,355 36,355 Meeting Room Usage 120 120 140 140 Photocopier Usage 2,037 2,037 1,651 1,651 Dial-A-Story 1,859 1,859 2,312 2,312 Computer Usage 4,939 4,939 5,245 5,245 Holds (Total) 9,005 9,005 6,177 6,177 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 0 Harrington: N/A Smyrna: 4 Smyrna: N/A Milford: 4 Milford: N/A Outside City Limits: 138 Outside City Limits: N/A N/A - Statewide system at the Library that provides these numbers was not available. Total Registered Users: (Card Holders) City: 16,122 County: 13,336 New Castle & Sussex Counties: 7,121 Other Points of Interest: Interlibrary: 3,061 items loaned out Technical services: 1,844 items added 3,074 items borrowed 672 items deleted Volunteers: 331.25 hours of service completed City Manager’s Monthly Report, July 2010 9

Parks and Recreation Recreation Revenue Recreation Revenue Breakdown $30,000 $28,8 25 $25,000 $35,000 $22,5 18 $30,000 $20,000 $25,000 $19,8 13 $15,000 $15,7 45 $12,4 13 $12,6 44 $20,000 $10,000 $15,000 $10,7 34 $7,84 2 $7,45 1 $5,000 $5,34 3 $6,46 6 $10,000 $3,82 9 $4,95 3 $0 $5,000 Jul- A ug- Sep- Oct- N Dec- Jan- Feb- M ar- A pr- M Jun- Jul- 09 09 09 09 o v- 09 10 10 10 10 ay-10 10 10 $0 09 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- General Rental Payments Sports Leagues Trips 09 09 09 09 09 09 10 10 10 10 10 10 10 General: $1,991 Rental Payments: $1,463 Sports: $2,172 Leagues: $915 Trips: $910 RENTALS JULY 10 FYTD 11 JULY 09 FYTD 10 Baseball/Softball Field Rentals* 36 36 52 52 Dover Park Pavilions (2) 16 16 18 18 Multipurpose/Field Hockey Field Rentals* 25 25 22 22 Recreation Center – Dover Park 38 38 23 23 Silver Lake Pavilions (2) / Schutte (1) 8 8 15 15 Soccer Field Rentals* 1 1 2 2 Stage – Mobile Platform 5 5 6 6 *These numbers reflect groups that utilized our facilities during July. PROGRAM ATTENDANCE* JULY 10 FYTD 11 JULY 09 FYTD 10 Super Summer Playground 34 34 44 44 Teen Hip Hop Camp 16 16 N/A Delaware Bay Fishing Trip 31 31 N/A *This number reflects activities that took place in July. (Not included on the JWP report.) Pitts Center - Total Program Attendence FREE Open Gym Registration Cards* - through 7/31/2010 Total Cards Issued: 3,617 12,043 15,000 City Residents: 1,652 - (46%) Non-City Residents: 1,965 - (54%) - Kent County: 1,565 - (43%) 7,374 10,000 # of people - Sussex County: 137 - (4%) 6,082 5,753 - New Castle County: 88 - (2%) 3,975 - Out of State: 175 - (5%) 2,995 3329 2,492 2,431 2,307 5,000 2,018 1,175 1,315 *The cards permit entrance to the facility during sched- 0 uled Public Gym Periods at no charge. Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- 09 09 09 09 09 09 10 10 10 10 10 10 10 10 City Manager’s Monthly Report, July 2010

PUBLIC SERVICES Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Farthing Woods Nottingham Meadows Stoney Creek (Phase II) Clearview Meadows Village of Cannon Mill Somerset Park Patriot Village Eden Hill (Residential) SANITATION Monthly Total Refuse (Tons) Sanitation Hours 1,051 1,500 1200 1,028 1,032 1,012 1,041 1,002 1,029 1,028 987 983 1000 928 919 1,000 833 815 636 800 662 630 569 589 609 522 442 426 470 439 600 419 376 500 319 318 354 233 167 400 200 - 48 32 10 1 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul 0 09 09 09 09 09 09 10 10 10 10 10 10 10 Bulk Collection Mechanized Hand Trash Container Electronic Goods Collection Collection Repair/Delivery Pickup Bulk Automated Jul 10 Jul 09 JULY 10 FYTD 11 JULY 09 FYTD 10 Trips to DSWA Sandtown Landfill 275 275 274 274 Total Tonnage to DSWA 1,336.47 1,336.47 1,474.08 1,474.08 90-Gallon Containers Delivered 18 18 24 24 300-Gallon Containers Delivered 14 14 4 4 Total Man Hours-containers Delivered 48 48 32 32 CURBSIDE RECYCLING TOTAL # OF HOUSEHOLDS WEIGHT/LBS. % PICKED UP STATS HOUSEHOLDS PICKED UP JUNE 2010* 15,420 10,213 247,340 66% *Numbers are reported one month behind City Manager’s Monthly Report, July 2010 11

STREETS JULY 10 FYTD 11 JULY 09 FYTD 10 Signed Installed 32 32 8 8 Signs Repaired 22 22 18 18 Curbs Painted Yellow (feet) 293 293 - - New Post Installed 5 5 7 7 Storm Catch Basins Repaired 20 20 - - Storm Catch Basin Repairing (Hrs.) 112 112 8 8 Hot Mix Patching (Tons) 52 52 2 2 Cold Mix Patching Hrs.) 44 44 40 40 Concrete Work (Hrs) 52 52 60 60 Concrete Patching (Cubic Yards) 21 21 5 5 Street and Alley Maintenance (Hrs) 150 150 155 155 Street Sweeping (Miles) 1,242 1,242 1,710 1,710 Street Sweeping (Cubic Yards) 192 192 276 276 GROUNDS - Arborist Crew JULY 10 JULY 09 Trees Trimmed 28 69 Trees Removed 13 5 – Spent seven days on alleys clearing back. – Applied 21 gallons of Round Up herbicide in alleys primarily on poison ivy. Beautification Crew – Replaced dead plants in beds. – Extensive watering of the beds through the drought. – Fertilized all beds with water soluble bloom booster material. Grounds Maintenance/Mowing Crews – Mowed three days with boom-axe mower at Lincoln Park Alleys, Saulsbury Road waling path and the Power Plant. – Mowed all 280 acres including parks, around city buildings, ditches and right-of-ways. – Special Projects Crew – Applied 28 gallons of Round Up herbicide to sidewalks, curbs, parking lots and mulches areas. – Watered trees and shrubs during dry conditions. 12 City Manager’s Monthly Report, July 2010

ECONOMIC DEVELOPEMENT UNEMPLOYMENT RATES DEC 09 JAN 10 FEB 10 MAR 10 APR 10 MAY 10 JUN 10 JUL 10 City of Dover 8.8% 9.0% 10.2% 9.6% 9.6% 9.5% 10.3% PENDING National & State averages (US-9.5% & State-8.5%) Source: State of Delaware Department of Labor Number of contacts made with small businesses and with out-of-town companies interested in locating to Dover. TYPE YTD Contacts Made Small Businesses 11 Out-of-town Companies 8  Economic Development Director attended the Parks, Recreation and Community Enhancement committee meeting and provided an update on the employment statistics for Dover’s top employers including the State of Delaware and Dover Air Force Base.  Also attended the Historic District Commission meeting to review Bob Duncan’s plans for developing a new office build- ing on Loockerman Street..  Staff attended a meeting at DEDO on the MacQuarie Energy project and a meeting at the DuPont Country Club on re- newable energy. Also participated in meeting to develop a strategic plan for DEDO’s operations.  Staff met with representatives from Wilmington University to discuss potential partnership with the City of Dover.  Worked with the City Manager on the Memorandum of Understanding for the Dover Transit Center and facilitated a meeting between representatives of Evergreen LED and Mayor Carey. DOWNTOWN DOVER PARTNERSHIP  First Friday kicked off the City’s traditional 4th of July celebration and the DDP provided sponsorship to 4th of July Committee.  The Design Committee agreed to be a sponsor of the ABC=123 Community Clean-up Day being coordinated by the Dover Hous- ing Authority and Habitat for Humanity. Volunteers from the Partnership will participate in the event on Saturday, August 21st and our focus will be on Loockerman Street.  No committees were held in July, but committee chairmen met to develop the budgets for their activities in Fiscal 2011. The overall DDP budget will be presented to the Board for approval in August.  A business development workshop was held on Effective Business Plan Writing with nine attendees. Staff worked with 19 cli- ents during July who needed information on business start-up, developing business plans, financing, SBA loan products, and information on properties for lease in the downtown corridor.  A grand opening was held on for XANADAVE’, a new business located at 131 W. Loockerman, featuring fine arts, woodworking, and framing.  The July merchants meeting featured a discussion of upcoming events and ways to generate more visibility for participating merchants. City Manager’s Monthly Report, July 2010 13

LIFE SAFETY Inspections JULY 10 FYTD 11 Fire Protection Inspections (new & existing) 99 99 Fire Code Inspections 209 209 Inspection Deficiencies 244 244 Certificate of Occupancy 5 5 Non-Inspection Hours Office 92 92 Meetings 26 26 Plan Review 50 50 Training 17 17 Fire Investigations 27 27 Damage Cost Accidental $35,000.00 $35,000.00 Incendiary $8,000.00 $8,000.00 Undetermined $1,500.00 $1,500.00 PERMITTING AND LICENSING Permits Issued JULY 10 FYTD 11 JULY 09 FYTD 10 Administrative Permit 2 2 5 5 Building Addition/Renovation Permits 54 54 61 61 Building Permits 6 6 17 17 Demolition Permits 2 2 3 3 Fence Permits 12 12 11 11 Fire Prevention Permits 6 6 - - Mechanical Permits 29 29 56 56 Plumbing Permits 38 38 63 63 Sign Permits 30 30 27 27 Swimming Pool Permits 2 2 1 1 Licenses Issued Business Licenses 849 849 558 558 Merchant Licenses 191 191 175 175 Contractor Licenses 459 459 433 433 Lodging House Licenses - - - - Mobile Homes 77 77 131 131 Public Occupancy 6 6 3 3 Rental Dwelling 17 17 19 19 BUILDING INSPECTIONS Permits Issued JULY 10 FYTD 11 JULY 09 FYTD 10 Building 401 401 393 393 Plumbing/Mechanical 405 405 301 301 Certificate of Occupancy 13 13 15 15 GEOGRAPHIC INFORMATION SYSTEMS (GIS) – Joined ESRI’s Community Maps Program. – Prepared recycling maps for City of Dover curbside recycling program. – Set up GPS units for Public Utilities and the Fire Marshall to collect data. – Printed various posters for Economic Development. 14 City Manager’s Monthly Report, July 2010

PUBLIC UTILITIES ELECTRIC System Peak Total System Load 85,805 200.0 100,000 164.1 164.0 78,500 74,934 90,000 161.1 71,603 147.2 66,117 80,000 63,373 133.8 59,833 60,764 128.1 56,420 56,857 57,103 150.0 70,000 54,029 52,792 60,000 103.7 107.0 104.0 107.7 99.1 98.2 98.1 50,000 100.0 40,000 30,000 20,000 50.0 10,000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 09 09 09 09 09 09 10 10 10 10 10 10 10 09 09 09 09 09 09 10 10 10 10 10 10 10 Outages Customers of Gained/Lost 35 25,000 60 52 30 48 20,000 50 25 40 Customers 15,000 32 Outages 20 30 24 15 10,000 23 10 20 15 15 11 13 11 5,000 5 10 7 5 3 0 0 0 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 10 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 09 09 09 09 09 09 10 10 10 10 10 10 Outages Customers 09 09 09 09 09 09 10 10 10 10 10 10 10 Outages: 25 Customers: 2,232 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 10 YTD FY 09 FY 08 177.67 172.67 84.75 Controllable Outage Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 3 27 31.5 Minutes 36.08 Minutes City Manager’s Monthly Report, July 2010 15

Electric Engineering Design Major Program Updates JULY 10 JULY 09 DIFF FY11 YTD FY10 Extensions Design Completed Within 30 days 0 0 - 0 0 of complete Submission New Underground Installation % Completed New Underground Installation % Completed Kent General Hospital Ongoing Farthing Woods Ongoing Crossgates Development Ongoing Buchanan Acres Ongoing Mid City Substation Circuits PROGRAM UPDATES JULY 10 JULY 9 FY11 YTD Tree Trimming 151 231 151 Number of Oil Releases 1 1 1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 24 11 24 Major Goals Completed in the Past Two Months  Relay for Feeders 3 & 4 completed 16 City Manager’s Monthly Report, July 2010

WATER/WASTEWATER Water Production/Billed Consumption/Flow to Kent County 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 0 Jul 09 Aug 09 Sep 09 Oct 09 Nov 09 Dec 09 Jan 10 Feb 10 Mar 10 Apr 10 May 10 Jun 10 Total Water Prod. Billed Consumpt. Total Flow to County City Readings Engineering Summary Major Program Updates JULY 10 JULY 09 DIFF FY11 YTD FY10 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 13 16 -3 13 16 12 plans 16 plans -4 plans Plan Review Completed Within 30 days of Submission 100% 100% 100% 100% Field Inspection Response within 48 hours of Request 100% 100% - 100% 100% Major Goals Completed in the Past Two Months  Fox Hall Force Main reroute was completed. Operational Summary Task JULY 10 JULY 09 FYTD Water Production – Daily Average 6,379,000 4,767,419 6,379,000 Average Field Response Time (goal is < 30 minutes) 19.9 21.7 19.9 Water Mains Repaired - 3 - Water Service Lines Repaired 5 2 5 Wastewater Mains Repaired - - - Wastewater Service Lines Repaired - 2 - Sewer Lines Flushed – Linear Feet 53,723 100,271 53,723 Percentage of Flow Sent to Kent County vs. Gallons Billed 134% 130% 134% (inflow/Infiltration monitoring) Total Water Meters in City Distribution System 13,834 13,692 13,834 Lost Time Accidents – All Water/Wastewater Divisions - - - City Manager’s Monthly Report, July 2010 17

CITY PLANNER’S MONTHLY REPORT Public Services Group P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7010 Fax (302) 736-4217 July 2010 PERSONNEL On July 20, 2010 Diane Metsch, Janelle Cornwell, and Michael Albert participated in an overview of the Damage Assessment application training held in the Caucus Room. EDEN HILL FARM TND During July construction continued on a set of six townhouses in the Residential District of Eden Hill Farm Traditional Neighborhood Design. The total unit count remains at thirty-five (35) residential units for the development (29 complete). In July, a Certificate of Occupancy was issued for the second duplex unit located on South Greenberry Lane. Another set of townhouse permits was filed for review in late July. In July, there was no specific activity associated with the Professional Office, Medical & Financial District. Planning Staff met with the developer’s representatives regarding submission of a new Revised Implementation Plan for the Neighborhood Commercial District; this would require review and public hearing by the Planning Commission and would supersede the previous Revised Implementation Plan of March 2009. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus efforts on the implementation items identified in the 2008 Comprehensive Plan as amended. Staff continues to assist a working group focused on developing a draft ordinance to update the Environmental Protections within the Zoning Ordinance. Staff prepared the presentation map, exhibits, legal notices, and information packet on the 2010 Comprehensive Rezoning project. The public hearing and review of the 2010 Comprehensive Rezoning: ROS Rezoning occurred with the Planning Commission on July 19, 2010. The Planning Commission recommended approval of rezoning 147 properties to ROS (Recreational and Open Space zone). The City Council hearing on the rezoning is scheduled for August 9, 2010. Other tasks include the public hearing and recommendation of approval by the Planning Commission for a text amendment to update the Board of Adjustment provisions in the Zoning Ordinance. PERMITTING AND LICENSING REVIEW The Planning Staff is part of the Building Permit review process. Our activities involving reviewing specific types of permit applications for compliance with the Zoning Ordinance and for compliance with any conditions of approval from the Planning Commission, Board of Adjustment, or Historic District Commission. Permits Reviewed Jan- Feb- Mar- Apr- May- Jun- Jul- # (Issued) 10 10 10 10 10 10 10 Reviewed (Issued) YTD Building 16 15 25 30 22 40 51 199 Additions/Renovations/ Shed/Deck Permits Building Permits 12 10 9 5 8 6 5 55 Demolition Permits 3 5 2 2 2 3 2 19

Fence Permits 4 0 8 16 11 5 12 56 Sign Permits 12 10 12 5 11 7 11 68 Temporary Sign Permits 7 3 9 4 8 4 6 41 Swimming Pool Permits 0 0 0 2 2 4 2 10 Certificate of Occupancy 6 6 9 11 24 28 13 97 Total # Permits 60 49 74 75 88 97 102 545 Reviewed (Issued) CODE ENFORCEMENT Case Type # cases # cases % staff % staff current month YTD initiated initiated YTD current month No valid rental permit 7 72 100% 97% No valid building permit 5 22 60% 73% Tall grass and weeds 55 325 65% 57% Unregistered vehicle 1 32 100% 53% Abandoned vehicle 3 57 67% 40% Annual Housing 61 344 98% 97% Inspection CO Inspection – 1 1 100% 100% Planning Property Maintenance – 55 285 53% 55% Exterior Electric Termination 23 124 4% 6% Dover Code of 38 398 61% 32% Ordinances Zoning 20 85 0% 73% Basketball goal 2 19 50% 42% Total Cases 271 1764 Total # of Inspections 398 COMMUNITY DEVELOPMENT FISCAL YEAR 09-10 CDBG PROJECTS U Homeowner Rehabilitation Program Four (4) homes are underway (814 River Road, 40 Bertrand Drive, 508 Walker Road and 106 Gordon Place.) Lead base paint testing is being conducted on two properties. Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties. A total of $1,199,068 has been expended on the acquisition of 8 properties and renovations for 3 properties. The remaining balance of $227,671 will be utilized for renovations. Two properties has been sold, four are being renovated and two are completed and for sale.

MEETING REPORTS Board of Adjustment: The Board of Adjustment did not meet on July 16, 2010. The next Board of Adjustment meeting is scheduled for August 18, 2010. Historic District Commission: The Historic District Commission met on July 15, 2010 and took the actions listed below. The next regularly scheduled meeting for the Historic District Commission is August 19, 2010. Discussion is ongoing regarding updating the Historic District Guidelines. 1. HI-09-04 Bayard Hotel at 200-216 West Loockerman Street – Update on project no action required at this time. 2. HI-10-01 Building at 301 South Governors Avenue – Update on project no action required at this time. 3. HI-10-05 Duncan Plaza: Architectural Review Certification - Moved to approve the Architectural Review Certification with the revised setback of five (5) feet along Forest Street to accommodate the new design. Planning Commission The Planning Commission met on July 19, 2010 and took the actions summarized listed below. The next scheduled Planning Commission meeting is scheduled for August 16, 2010. The Nomination and Election of Officers occurred with Michael Hemmig elected as Chairman and Colonel Bob Welsh as Vice-Chairman. 1. S-09-13 Leander Lakes Apartments at 2161 Forrest Avenue – Moved to approve a one year extension. 2. C-08-04 Lands of Juan & Maria Lopez at 707 Bicentennial Boulevard – Moved to approve and to allow for the continuance of the Conditional Use indefinitely for a philanthropic use for religious training. 3. Z-10-06 Lands of Mor-Kath-Ric, LLC at 217 & 223 McKee Road - Withdrawn upon request of applicant. 4. C-10-03 4-H After School at Liberty Court at 1289 Walker Road – Moved to approve use of community center building for an after school program. 5. S-10-16 Chick-fil-A at 1450 North DuPont Highway – Moved to approve the Site Plan and to approve the waiver for the elimination of the curbing and the arterial street buffer waiver. 6. SB-10-01 Lands of Dover Community Partnership at 245 & 249 North West Street – Moved to approve subdivision into two lots. 7. C-10-02 The Arbors at 1051 College Road – Moved to postpone application decision until the August meeting to allow Mr. Koenig to be present to talk about Emerald Point and the single access and ingress and to hear from the applicant what their proposed use would be either apartments or condominiums. 8. MI-10-12 Proposed Amendments to the Zoning Ordinance: Board of Adjustment - Moved to forward to City Council a recommendation of approval for the text amendment. 9. MI-10-11 Comprehensive Rezoning 2010: ROS Zoning - Moved to forward to City Council approval as presented and recommending approval the rezoning of properties listed in the table as Items 1 through 150 with the exceptions to withdraw and exclude from the rezoning Items #49, designated as 39 Maple Dale Road; Item #93, designated as 425 College Road; and Item #124 designated as 1052 S. Governors Avenue. Submitted by: Ann Marie Townshend, AICP Planning & Community Development Director

ACTION FORM PROCEEDING: Council DEPARTMENT OF ORIGIN: Information Technologies DATE SUBMITTED: 09/03/2010 PREPARED BY: Andrew Siegel SUBJECT: Authorization to lease - iSeries (AS400) server replacement REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: City Manager, Finance Director EXHIBITS: N/A EXPENDITURE REQUIRED: $17,005.92 AMOUNT BUDGETED: $21,512 FUNDING SOURCE (Dept./Page in CIP & Budget): Funds of $21,512 have been allocated in the FY2011 budget for the first year of this lease. Additional funds of $17,005.92 per year will be allocated in the FY2012 and $17,006.92 will be allocated in FY2013 budgets. TIMETABLE: Installation tentatively scheduled for October 1 – 2, 2010, pending Council approval RECOMMENDED ACTION: Award a purchase order to SPSVAR / IBM Credit LLC for $1,417.16 to cover first of 36 monthly lease payments. BACKGROUND AND ANALYSIS The City is running all utility billing, parcel management, tax billing, licenses and permits, etc. processing on the existing IBM iSeries Model 525 which is under a 36 month lease, expiring September 11, 2010, at which time it converts to a month-to-month lease with payments of $1,778. This system is nearing the end of its useful life, and we have an opportunity to lease newer, larger, faster technology which should provide reliable service for five or more years for less than the current cost. The new system includes five years of hardware and software support, even though the lease ends after three years. At the end of three years, we have a $1 buyout option. That would leave two full years of service and support with no additional fees. SPSVAR is a sole source vendor, as they are the only company that provides this service. Vendor Total Price* SPSVAR LLC $51,018.76  Total price represents 36 monthly lease payments of $1,417.16 which includes $431.78 for the server, $301.09 for five years of hardware/software support, $447.04 for software licenses (unlimited), $65.84 for backup tapes, and $171.41 for installation and migration services. It also includes the $1 buyout at the end of the lease.

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Utilities – Power Plant (NAES) DATE SUBMITTED: 08-27-2010 PREPARED BY: Vince Scire, Plant Manager SUBJECT: Evaluation of Bids – Repairs to Units 1, 2 and 3 Cooling Towers REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: N/A EXPENDITURE REQUIRED: $366,301 AMOUNT BUDGETED: $572,068 FUNDING SOURCE (Dept./Page in CIP & Budget): Public Utilities – Electric Generation; Unit 3 Cooling Tower Life Extension Project EG1101, CIP page 140, budget of $353,338, Account 487-8101-591-40.31; Units 1 and 2 Cooling Tower Life Extension Project EG1102, CIP page 141, budget of $218,730, Account 487-8101-591-40.31 TIMETABLE: Contract to be awarded upon Council approval. RECOMMENDED ACTION: Staff recommends awarding the contract to the low bidder, Cooling Tower Depot, Inc. for $314,625 for the firm price portion and $51,676 for the T&M portion of the work for a total contract award of $366,301. BACKGROUND AND ANALYSIS Two CIP projects associated with the cooling towers at the McKee Run Station were developed in 2009 to support the continued operation of the plant. These are both multi-year projects. The scope of work has been prioritized with the most critical work being scheduled in the 2011 fiscal year. This proposed contract addresses the highest priority work requiring immediate attention and planned to be completed in the fall of 2010. This work, in combination with the work scheduled for the years 2012, 2013, and 2014 should extend the useful life of the cooling towers up to 15 years. A Request for Proposal package was advertised according to the City purchasing policy and NAES purchasing policy by the NAES Material Coordinator under Bid #EG11012-1. A mandatory pre-bid meeting was also advertised and six (6) potential respondents attended this meeting; four (4) bids were received; one (1) bid did not comply with bidder’s instructions and was rejected as non-conforming. There will be other components/services awarded under subsequent proposals and in subsequent years to complete the project; however, at this time staff is confident this project will be under budget. The request for proposal was drafted to include a total price for: procurement of all replacement materials, removal and disposal of all cooling tower structural members to be replaced, replacement of structural members and mechanical equipment. The proposals were evaluated using the following criteria: cost, risk (including schedule, exceptions/exemptions, bidder experience), and conformance to bid instructions In the table below is a summary of these evaluation scores, which indicates that the highest evaluated contractor was also the low bidder. Contractor Evaluation Score Total Price (out of a possible 5.00) Cooling Tower Depot 4.91 $366,301 SPIG USA Inc. 4.51 $377,850 Research Cottrell Cooling Inc. 4.40 $408,597