COUNCIL Minutes

REGULAR COUNCIL MEETING The Regular Council Meeting was held on September 27, 2010 at 7:30 p.m. with Council President Hogan presiding. Council members present were Mr. Bonar, Mrs. Russell, Mr. McGlumphy, Mr. Leary, Mr. McGiffin, Mr. Salters, and Mr. Ruane. Mrs. Williams was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mrs. Townshend, Mr. DePrima, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hogan declared the Open Forum in session and reminded those present that Council is not in official session and cannot take formal action. Mr. Eric O=Brien, 30 N. New Street, read a statement into the record in regards to Property Reassessments (Exhibit #1). The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. McGlumphy moved for approval of the agenda as presented, seconded by Mr. Bonar and unanimously carried. Mr. Leary moved for approval of the consent agenda, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 13, 2010 The Minutes of the Regular Council Meeting of September 13, 2010 were unanimously approved by motion of Mr. Leary, seconded by Mrs. Russell and bore the written approval of Mayor Carey. PRESENTATION - RECOGNITION OF SERVICE - GERALD FOSS - ELECTION BOARD (SEPTEMBER 1991 - JULY 1994 AND MAY 2000 - SEPTEMBER 2010) On behalf of members of Council, Mayor Carey presented Mr. Gerald Foss with a Dover Cup in recognition of his many years of service on the Election Board, serving from September 1991 to July 1994 and from May 2000 to September 2010. Mr. Foss thanked the City for the recognition. Having also served as a member and Chair of the Election Board for several years, Mr. Leary commended Mr. Foss for his contributions, as well as his assistance with the census and redistricting in the City of Dover. PRESENTATION - RECOGNITION OF SERVICE - PAUL FLEMING - DOVER HUMAN RELATIONS COMMISSION (MARCH 2004 - AUGUST 2010) Noting the absence of Mr. Paul Fleming, Council President Hogan stated that this presentation would be deferred.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 2 PRESENTATION - RECOGNITION OF SERVICE - MARK MONROE - DOVER HUMAN RELATIONS COMMISSION (OCTOBER 2008 - AUGUST 2010) On behalf of members of Council, Mayor Carey presented Mr. Mark Monroe with a Certificate of Appreciation for the service he provided as a member of the Dover Human Relations Commission, serving from October 2008 to August 2010. PRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING - COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2009 The Government Finance Officers' Association awarded a Certificate of Achievement for Excellence in Financial Reporting to Mrs. Donna Mitchell, Controller/Treasurer, for the City of Dover's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2009. The Certificate is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by a government and its management. Mayor Carey presented Mrs. Mitchell with a plaque in recognition of this accomplishment. Mayor Carey advised members that this is the 25th year the City has received the award. Mrs. Mitchell advised members that this accomplishment is the result of the dedication and hard work of the Finance Department staff, as well as the support of other departments. She reiterated that the City is fortunate to have such a dedicated staff as that of the Finance Department. PRESENTATION - CRY OUT AMERICA - DOVER POLICE DEPARTMENT Mayor Carey advised members that a group of seven (7) clergy in the City of Dover have established a local branch of the "Cry Out America" movement. Each year, this group holds a prayer gathering on The Green, and Mayor Carey stated that this year the group presented a plaque to the Dover Police Department, which the Mayor accepted on the Department=s behalf. Mayor Carey presented the plaque to Chief Hosfelt in recognition of the bravery, courage, and dedication provided by the Dover Police Department to the residents of the City of Dover, as well as a special thank you to the families of police officers for their unselfishness and courage. On behalf of the men and women of the Dover Police Department and their families, Chief Hosfelt accepted the plaque, relaying appreciation for the recognition, and stated that all prayers are welcomed. PRESENTATION BY DOVER/KENT COUNTY MPO (METROPOLITAN PLANNING ORGANIZATION) - SCOPE AND PURPOSE OF THE NEIGHBORHOOD PLAN FOR THE SOUTH SIDE OF DOWNTOWN Mr. James Galvin, representative of the Dover/Kent County MPO, advised members that consultants for the Dover/Kent County MPO were currently conducting their first meeting related to the downtown neighborhood charrette. The downtown neighborhood being studied is the area around the new Transit Center located at the corner of Queen and Water Streets. Mr. Galvin indicated that the Transit Center is scheduled for completion by December, including the

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 3 driveways, islands, parking area, and shelter. He stated that the Center is planned to be a multi-story building eventually. Mr. Galvin noted that the Dover/Kent Count MPO is attempting to determine what the impact of the Transit Center will be on the surrounding neighborhood and to push the project beyond standard development into a facility that will complement existing infrastructure and current development. He stated that the consultants have indicated that a final plan will be completed by Friday, October 1, 2010. Mr. Galvin stated that several public meetings regarding the project will be held, including an open house on Wednesday, September 29, 2010, from 4:30 p.m. to 6:30 p.m. at Becker Morgan Group, 309 S. Governors Avenue, and a final presentation on Friday, October 1, 2010, at 4:00 p.m., on the 3rd Floor of the Eden Hill Center. Mr. Galvin advised members that the consultants would welcome public comment and urged Council=s involvement on September 28, 2010 at meetings with key stakeholders and focus groups and at the public meetings on September 29th and October 1st. Having attended several of the presentations and meetings thus far regarding this project, Mr. Bonar relayed appreciation to Mr. Galvin for his work and presentations made on this project. Mr. Bonar noted that this project, once completed, will benefit not only that particular section of town, but the entire City. Responding to Mr. Ruane, Mr. Galvin explained that the function of the Transit Center would exceed the Delaware Transit Corporation (DART) system currently operating in Dover. He stated that the Transit Center is planned to house the taxi service and interstate buses (Trailways and Greyhound). As alluded to by Mr. Bonar, when Dover receives rail service in the future, it would also be served by the new Transit Center. PROCLAMATION - FIRE PREVENTION WEEK The City Clerk read the following Proclamation into the record: WHEREAS, the City of Dover is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are where people are at greatest risk to fire, resulting in more than 3,000 deaths a year; and WHEREAS, roughly two-thirds of home fire deaths resulted from home fires in which no smoke alarms or no working smoke alarms were present, and had they been it could have cut the chance of dying in half; and WHEREAS, the National Fire Protection Association recommends at least one smoke alarm on every level of the home (including the basement) outside all sleeping areas, and in all bedrooms; informing the public about the importance of smoke alarm installation and maintenance serves an essential step toward increasing the public's safety from home fires; and

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 4 WHEREAS, City of Dover's, Fire Marshal's and the Volunteer Fire Department are dedicated to reducing the occurrence of home fires and home fire deaths and injuries through prevention and proper education; and WHEREAS, the Fire Prevention Week 2010, October 3-9 theme, "Smoke Alarms: A Sound You Can Live With!" actively works to motivate residents to implement smoke alarm recommendations in their homes; THEREFORE, I CARLETON E. CAREY, SR., Mayor of Dover, Delaware, do hereby proclaim October 3-9, 2010 as Fire Prevention Week and I urge all people to protect their homes and families by heeding the potentially life-saving messages of Fire Prevention Week 2010, and to support the many activities and efforts of fire and emergency services. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - SEPTEMBER 13, 2010 The Parks, Recreation, and Community Enhancement Committee met on September 13, 2010 with Chairwoman Russell presiding. Proposed Ordinance #2010-25 - Amendment to Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 11 - Environmental Protections Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that the Implementation Chapter of the 2008 Comprehensive Plan includes a recommendation that the City update the environmental protection provisions within the Zoning Ordinance. In support of this action, she advised members that the Planning Office assembled a working group which included staff from the City and Department of Natural Resources and Environmental Control (DNREC), consulting engineers, the Kent Conservation District, the Sierra Club, and the Delaware Home Builders Association. Although the Kent County Association of Realtors was invited to participate, she stated that they did not attend any meetings. Mrs. Townshend indicated that the working group met monthly, beginning in January 2010, to discuss updates to the environmental protection section of the Zoning Ordinance. As a result of these discussions, the Planning Office drafted revisions to the Zoning Ordinance that were reviewed and discussed by the participants and ultimately finalized in late August. She stated that the Silver Lake Commission reviewed a draft of the proposed ordinance in August 2010. Members were provided with Proposed Ordinance #2010-25. Mrs. Townshend explained that the proposed amendments add clarity to the current requirements, include guidance for redevelopment within the 100-year flood plain, provide options for buffering water bodies, and grant the Silver Lake Commission the ability to review applications for Silver Lake prior to review by the Planning Commission. Staff recommended that the proposed ordinance be forwarded to City Council for a First Reading on September 27, 2010, referred to the Planning

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 5 Commission for consideration on October 18, 2010, and that the Final Reading and public hearing be set before City Council on November 8, 2010. In response to Mr. Ruane, Mrs. Townshend indicated that the flood hazard area is defined as the 100-year flood plain, as depicted on the most recent maps adopted by the Federal Emergency Management Agency (FEMA). She stated that FEMA updates these maps every five (5) years and the last update was accomplished in 2005. Mr. Ruane noted that the City has been attempting to have flood plain maps in the Puncheon Run area revised for some time and reminded members that the City prohibits residents from constructing certain types of structures, such as patios, in these areas. Mrs. Townshend explained that the flood plain map identifies the boundary of the flood plain, as well as the flood elevation; therefore, if topographical information indicates that the actual flood plain is different from the map, this information is considered, provided there is supporting evidence. Mr. Michael Albert, Planner II, stated that there are provisions in the ordinance that specifically exempt existing homes in the area from the restrictions mentioned by Mr. Ruane. Mr. McGlumphy relayed concerns that the proposed ordinance contains topics that are embedded in different areas of the document, such as waivers. He suggested that changes in the ordinance be clearly identified, explaining that it is difficult for the layman to understand some of the provisions included. Responding to Mrs. Russell, Mrs. Townshend suggested that the synopsis be amended to include details which address the concerns relayed by Mr. McGlumphy. It was also suggested that staff issue a press release, advertising the public hearing, to alert property owners within a flood plain. The Committee recommended approval of staff=s recommendation that Proposed Ordinance #2010-25, with the recommended adjustments suggested by the Committee, be forwarded to City Council for a First Reading on September 27, 2010, referred to the Planning Commission for consideration on October 18, 2010, and that the Final Reading and public hearing be set before City Council on November 8, 2010. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). (The First Reading of the proposed ordinance will take place during the latter part of the meeting.) Presentation - St. Jones River Stabilization Mr. Zachary Carter, Director of Parks and Recreation, introduced Mr. Dean Holden, Chairman of the Silver Lake Commission. Members were provided detailed information regarding the St. Jones River Stabilization Project.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 6 Mr. Holden advised members that the St. Jones River Stabilization Project will not only beautify the area but also improve water quality. He noted that public workshops were held and that the final construction documents were developed with consideration of public input. Mr. Lyle Jones, Program Manager, DNREC Watershed Assessment Division, reviewed the information provided to members regarding the St. Jones River Stabilization Project. Responding to Mr. Lewis, Mr. Jones indicated that, upon approval by the City, DNREC will move forward with the project. He advised members that DNREC is currently in the process of obtaining federal and State permits and, if the permits are granted, a meeting will be held with the Army Corps of Engineers to discuss plans for proceeding. With regards to Mirror Lake, Mr. Jones stated that there are complicated issues involving this area due to contaminated sediments, the need for dredging, and problems with grading. He advised members that DNREC would make a presentation to the City, in the near future, outlining recommendations for improvement. In response to Mrs. Horsey=s concerns regarding debris, Mr. Jones stated that the State and the City share responsibility for maintaining the waterways in the Court Street Bridge area. He recommended the use of a youth corps to clean up these areas and maintain the buffers. Mrs. Russell suggested the possibility of consulting with the City=s Youth Advisory Committee on this project. With regards to the poison ivy which Mrs. Horsey indicated can be observed from the Court Street bridge, Mr. Carter stated that he would request the Grounds Department staff to investigate possible removal. Mr. Ruane commended the leadership of the Silver Lake Commission and DNREC for the work that has been accomplished over the years and their partnership with the City of Dover. The Committee recommended approval of the St. Jones River Stabilization Presentation. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). Fund Expenditure Guidelines - Youth Advisory Committee Mr. Anthony DePrima, City Manager, reminded members that the City formed a Youth Advisory Committee in 2009 for the purpose of advising the City on youth activities and issues. He noted that this Committee has been given a budget of $1,000 annually. Mr. DePrima advised members that he, the City Clerk, and the Controller/Treasurer discussed the development of procedures to allow the Youth Advisory Committee to expend budgeted funds. As a result, Financial Procedure #F358 was developed and presented for the Committee=s

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 7 review. Mr. DePrima stated that finance procedures are not required to be approved by City Council; however, staff requested Council=s concurrence in this instance due to the involvement of an advisory committee that reports to City Council. Staff recommended acceptance of Finance Procedure #F358: "Youth Advisory Committee Spending." The Committee recommended acceptance of Finance Procedure #F358: "Youth Advisory Committee Spending," as recommended by staff. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation (Exhibit #2), seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent).

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 8 Benchmarks Established for the Economic Development Office Mr. William Neaton, Director of Economic Development, reviewed objectives and measures for the Economic Development Office, which included goals and accomplishments for the Downtown Dover Partnership (DDP), Downtown Dover business growth, and City-wide economic development. He also reviewed FY2009-2010 Strategic Accomplishments for the Economic Development Office. Mr. Neaton advised members that the following DDP accomplishments were not included in the benchmarks: 1) Sale of several properties to Mr. Robert Duncan (properties along Loockerman Street east of the Duncan Center) in the amount of $290,000. 2) Completion of property sales to Mr. Charlie Grimes on West Street in the amount of $225,000 (relocation of NAPA). 3) Purchase of C. Moore=s building at a sheriff=s sale for $225,000 (noting that the property requires asbestos abatement, which will begin in October), allowing the DDP to begin renovations or locate an interested developer. 4) Completion of a lease for the Dover Interfaith Mission. 5) Completion of an agreement for the Inner-City Cultural League to lease a second parcel of land immediately adjacent to the planned NAPA building location. 6) Utilization of a U.S. Department of Agriculture (USDA) grant in the amount of $44,000 by the DDP to host seven (7) business development workshops that provided information on marketing techniques, green business, and developing business plans. Mr. Neaton noted that there were 160 attendees and that these types of workshops will continue to be held. In response to Mr. Ruane regarding the development of the Dover Transit Center, Mr. Neaton stated that the total cost of the Transit Center was estimated to be $13M and that $5M in stimulus funds was allocated for the project, which would fund construction of the horizontal (ground) portion of the building. He noted that the DDP had been working with the Delaware Department of Transportation (DelDOT) on plans to construct the remainder of the building. He indicated that State transit operations will be housed in the Center, the Kent County Metropolitan Planning Organization (MPO) has committed to relocate to the building, and EZ Pass has made a tentative commitment. Mr. Neaton noted that DelDOT requested the DDP to join a public/private partnership to develop the 30,000 sq. ft. structure; however, the DDP declined to participate with DelDOT in this partnership. Instead, the DDP will look for private sector partners to build the transit center. Further clarifying, Mr. Anthony DePrima, City Manager, explained that it would be advantageous for the City to be involved in both the construction of the facility and the ownership/operation of the building. He stated that if the DDP joined the DelDOT public/private partnership, the DDP would be prohibited from competing with private developers

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 9 when bids are submitted for the construction and development of the site. For this reason, the City declined the opportunity to join the partnership. However, the City would have the opportunity to participate in the design of the building through the process of Planning Commission review, etc. Mr. Neaton stated that the ground level portion of the structure is proposed to be completed by the end of the year and the second phase of the project would be completed through the work of the public/private partnership. He felt confident that plans for the Center would come to fruition. In regards to the Economic Development benchmarks report, Mr. McGlumphy requested that, in the future, staff provide specific information for the measurements, such as the inclusion of the survey mentioned under the measure "monitor downtown merchant and business owner satisfaction" and the names of new businesses as mentioned under the measure "monitor number of businesses opened in the Downtown Target Area." In addition, he requested that members be provided with the number of jobs created from an opening business and the number lost from a closing business. Mr. McGlumphy relayed his concerns with the unfavorable appearance of the Route 13 corridor which serves as the "gateway" to the City. In response, Mr. Neaton advised members that Governor Jack Markell is interested in improving this area, as well as Downtown Dover. He advised members that he maintains a close relationship with the State Economic Development Director and intends to discuss these matters with him. Mr. Ruane expressed his appreciation for the progress that has been made by the City=s Economic Development Office. The Committee recommended acceptance of the report provided on the Benchmarks Established for the Economic Development Office. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). UPDATES The following updates were provided: Puncheon Run Watershed Action Team Update Mr. Scott Koenig, Public Services Manager/Director of Public Works, advised members that the Kent Conservation District is working on contacting property owners near the new Governors Avenue bridge regarding a flood mitigation project that would create an overflow channel on the existing stream bed for larger storm events. He stated that the proposed project affects two (2) property owners and that both seem to be receptive to these improvements. Mr. Koenig stated that he has requested the incorporation of Puncheon Run flood plain mapping into this project.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 10 Planning and Funding for New Library Mr. Zachary Carter, Parks and Recreation Director, reviewed updated information regarding planning and funding for the new library. He reminded members that, although $2.5M was requested from the State of Delaware Bond Bill, a total of $3.2M was received. He stated that the State is committed to this program and the projected Library completion date is September 2012. Mrs. Donna Mitchell, Controller/Treasurer, noted that the additional funds mentioned by Mr. Carter were allocated funds that were received sooner than the City anticipated and did not represent an increase in funding. She reviewed the updated schedule of cost and funding sources for the Library project and indicated that the schedule outlines the fundraising dollars received to date by the Library Foundation (attachment to Committee minutes). Mrs. Mitchell assured members that the schedule was being updated regularly and is reviewed by herself, the City Manager, the Director of Parks and Recreation, and the Library Director. Mr. Anthony DePrima, City Manager, noted that the economic recession is affecting fundraising efforts for the Library and stated that the City is in discussion with project architects to find possible ways to cut expenses. He stated that several million dollars of contingencies were included in the Library budget and will be examined for reductions as construction approaches. In addition, he noted that the City could consider "phasing" completion of some projects; for example, outfitting the technology and multi-purpose rooms in the Library could be postponed if funding was not immediately available. He stated that updated estimates will be presented to the Legislative, Finance, and Administration Committee during their meeting scheduled for October 11, 2010 and the financing plans will be reviewed at that time. The Committee recommended acceptance of the Updates. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). By consent agenda, Mr. Leary moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - SEPTEMBER 13, 2010 The Legislative, Finance, and Administration Committee met on September 13, 2010 with Chairman Leary presiding. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze for Fiscal Year 2008-2009 but to allow for the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 11 Council. It was suggested that there be a "standing" agenda item to consider the filling of critical positions but if there are no positions to consider, the item could be removed. Librarian II Ms. Marjorie Cyr, Library Director, reviewed a request to recruit for a Librarian II position. She reminded members that, during the Regular Council meeting of December 14, 2009, the Library was granted permission to recruit to fill the Librarian II: Head of Adult Services position. Ms. Cyr explained that an in-house candidate (Librarian I) was promoted in April 2010 to fill this position; however, due to personal matters, this employee is unable to continue employment with the Dover Public Library. She further stated that in May 2010, the City advertised for the position of Librarian I and is requesting that the current vacancy (Librarian II) be filled utilizing the pool of candidates who applied for the Librarian I position. Ms. Cyr assured members that there were several qualified candidates interviewed in August 2010. The Committee recommended approval to recruit for the position of Library II: Head of Adult Services, as requested by staff. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). Motor Equipment Operator I (MEO I) - Streets Mr. Scott Koenig, Public Services Manager/Director of Public Works, reviewed a request to recruit for a Motor Equipment Operator I (MEO I) vacancy created by the recent termination of an employee in the Streets Division. Responding to Mr. Shevock regarding the approval of an MEO I in the Sanitation Division on August 23, 2010, Mr. Koenig indicated that the Committee=s recommendation to recruit for that position would be considered by Council during their Regular Meeting being held later in the evening. He stated that, if approved by Council, the position would be advertised as an MEO I in the Sanitation Department; therefore, individuals with experience in sanitation would apply. Mr. Koenig felt that candidates would not equate the position in the Streets Division with openings in the Sanitation Division, and if the two (2) openings were not advertised separately, the pool of qualified applicants would be reduced. The Committee recommended approval to immediately recruit for the position of Motor Equipment Operator I (MEO I) in the Streets Division. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). Presentation - Energy Savings Procurement Contracting - Ralph Nigro of Sustainable Energy Utility (SEU) Mr. Anthony DePrima, City Manager, advised members that, several years ago, he became

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 12 interested in exploring energy procurement contracting for the City. He explained that this concept would involve hiring a company to assess how the City could make existing City-owned buildings more energy efficient, project the cost of making energy-related improvements, determine energy cost savings, and finance the improvements with the City paying the finances back through the energy savings realized. The State of Delaware has created a new agency, Sustainable Energy Utility (SEU), responsible for coordinating and working on energy procurement contracting. Mr. DePrima introduced Mr. Ralph Nigro, Contract Administrator for Delaware Sustainable Energy Utility, and explained that the purpose of bringing this matter to members is to determine the Committee=s and Council=s interest in the idea. Mr. Nigro reviewed the Power Point presentation "Sustainable Energy Utility Performance Contracting." Responding to Mr. Shevock, Mr. Nigro explained that one of the performance contractors would provide engineering staff to evaluate the facilities and, at the conclusion of this process, a detailed report would be provided. The report would include findings, recommendations for improvement, and associated costs and savings. Mr. Nigro indicated that the City would be aware of the costs and benefits before a contract was negotiated and before committing any money. Assuming the City moved forward with the recommendations, the cost of the assessment would be included in the financing. Mr. Nigro indicated that the performance contractor would do the work "at risk," bearing the cost necessary to conduct the assessment, and would be paid when the financing closed or, if the City chose not to proceed with the recommendations, the City would only pay for the performance contractor evaluation. He advised members that some of the performance contractors are well established, citing Johnson Controls, Honeywell, Semans, Pepco Energy Services, Constellation Energy Services, Noresco, Amerisco, etc. Mr. Nigro stated that the approximate costs associated with assessment are highly dependent upon the number of facilities evaluated and the complexity of the assessment; however, a "rule of thumb" would be that the assessment would be conducted at a cost of 0.104 to 0.154 per square foot. Responding to Dr. Jones, Mr. Nigro indicated that performance contractors target at least a 20% overall savings in order for a project to be considered worthwhile; however, it is common for contractors to discover savings of up to 40%-50%. In response to Mr. Ruane, Mr. Nigro stated that consideration of this type of program for new construction falls into a "gray area." Although he stated this would be possible, parameters have not yet been determined. Mr. Ruane urged the exploration of this possibility, noting that the City has a new project that is being designed and that SEU bonding would assist with the financing of this project. Mr. Nigro assured members that it is not the State=s intention to focus only on

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 13 existing buildings and noted that the SEU would pursue this matter further, although he indicated that financing related to new construction is more complex. Mr. DePrima stated that, if there were no objections, staff would include the cost of the energy audit in next year=s budget. He indicated that the City would "piggyback" with the SEU by consolidating with other organizations, and then the City would move forward from there. He advised members that City buildings that would be considered include City Hall, the Warehouse, the Recreation Center on Whiteoak Road, and the Public Utilities/Administrative Offices at 5 East Reed Street. No further action was taken. Disposition of City Owned Land - 45 S. State Street and Associated Parking Lot Property Mr. Anthony DePrima, City Manager, reminded members that funds from the sale of the current Dover Public Library Building and the associated parking area are anticipated for use in the construction of the new library building. He stated that there have been at least two (2) inquiries from parties interested in purchasing the property. Given the time table for the new library, Mr. DePrima indicated that it was time to begin the process of disposing of the current library building. In accordance with the City of Dover Procedure for Sale and Disposition of Real Property, Mr. DePrima stated that staff has evaluated the property and determined that no City departments have a need for it. Staff has also determined that the current zoning of RGO (Residential and General Office) is not appropriate, and that changing the zoning would enhance the value of the lot. He noted that, in order to prepare the site for sale, it will be necessary to prepare a minor subdivision\lot line adjustment to place the library and parking lot on one (1) parcel and annex the Carriage House to the 5 East Reed Street Property. Mr. DePrima indicated that variances may be needed and advised members that there is a paper alley running through the property that must be abandoned. Members were advised that the City of Dover Procedure for Sale and Disposition of Real Property is a three (3) step process, as follows: 1) Obtain a recommendation from the Legislative, Finance, and Administration Committee to dispose of the property. 2) After accepting the Committee=s recommendation, City Council would advertise the intent to dispose of the property and the pertinent information in a local paper once a week for two (2) weeks. As a result, any correspondence on the sale of the property would be part of the public record. City Council would then hold a public hearing for the purpose of taking public comment on the sale. 3) After considering public comments and the public record, City Council would determine whether it is in the best interest of the City to sell the property as well as the method of sale and level of advertising.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 14 Staff recommended that Council designate the property as excess real estate and authorize the City Manager to publicize the pertinent information concerning the surplus parcel and its availability for purchase at least once a week for two (2) weeks in a local newspaper, and hold a public hearing before Council to allow public comment on the proposed sale. It was noted that further action would be required to authorize the City Manager to obtain the necessary zoning and planning approvals for the rezoning, minor subdivision, alley abandonment, and possible variances. Responding to Mr. Shevock, Mr. DePrima stated that a lease purchase for the property was a possibility. In response to Mr. Salters, Mr. DePrima stated that, if the City retains the building, it would create a $1.2M deficit in the finance plan for the new library. He noted that the building was assessed at $1.4M by the City Assessor and reminded members that the current timeline for occupancy of the new Library is September 2012. For clarification, Mr. DePrima stated that the Carriage House utilized by the Friends of the Library would not be part of the sale and would become a part of the 5 East Reed Street property. The carriage house, a small garage located on the property, is included as part of the sale. The Committee recommended that Council designate the property as excess real estate and authorize the City Manager to publicize the pertinent information concerning the surplus parcel and its availability for purchase at least once a week for two (2) weeks in a local newspaper, and hold a public hearing before Council to allow public comment on the proposed sale. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). FY 2011 Budget Amendment - Project Budgets Members were provided draft Budget Ordinance #2010-26, including the final budget balances and project budget balances carried forward from FY10 for incorporation into the FY11 Budget. Mrs. Donna Mitchell, Controller/ Treasurer, reviewed the major points regarding the re-appropriation of funds for projects that were not completed in the previous fiscal year. In addition, she advised members that some "clean-up" amendments unrelated to projects were required, as follows: 1) The General Fund changes reflect a reduction in the Fire Department budget due to apparatus loan payments being less than budgeted by $64,510 and the removal of a transfer from the Capital Asset Reserve in the amount of $140,000. The need for the transfer was resolved by a greater FY10 ending budget balance, along with the reduction in the Fire Department budget.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 15 2) The Wastewater Utility had a negative Beginning Budget Balance of $45,665, which will be reversed in FY11. This was attributed to the timing of receipts from the State Revolving Fund Loan. The State loans work as a line of credit and reimbursements are drawn as money is spent on the projects. This reduces the City=s interest cost, since the City only pays on the loans for the principal outstanding at the time until the projects are completed. 3) The Electric Utility ended the year with a higher than projected Beginning Budget Balance by $1,643,065. The Controller/Treasurer recommended that $1M of the savings be transferred to the Depreciation Reserve to meet the City=s policy requirement sooner than forecasted. The transfer would be included in the Budget Ordinance if the Committee agrees with the recommended action. The remaining savings may be needed to complete the Unit #1 Boiler repairs. Mrs. Mitchell indicated that Council would be briefed on this project in the near future. Savings are a result of the following major items: a) The bonded projects came in under budget and the remaining proceeds were used for distribution upgrades that were originally planned to be paid from operating fund transfers and/or reserves; b) The economy impacted new development projects; therefore, all budgeted dollars were not spent; and c) Significant savings were realized on the Governors Avenue project, since the City budgeted for the installation of conduit to bury the electric lines and the State is covering this cost. Mrs. Mitchell noted that the budget amendment is being presented earlier than normal. She explained that, by submitting these project carry forward balances prior to the completion of the annual audit, staff would be able to enter the correct balances in the financial system. This would alleviate a great deal of manual work required to track funds. Staff recommended adoption of the Budget Ordinance, with the recommendation to transfer $1M to the Depreciation Reserve from the Electric Improvement & Extension (I & E) Fund, to be forwarded to City Council for a First Reading on September 27, 2010. Responding to Mr. Ruane, Mrs. Mitchell stated that an analysis has not been conducted to determine the impact if the $1M were utilized to reduce electric rates rather than being transferred to the Depreciation Reserve. She explained that since the excess carry forward monies were in the Capital Improvement Fund and not the Operating Fund, the funds were put back into the Depreciation Reserve, since these reserves were used in the past to help pay for projects and the fund dropped below policy levels. Mrs. Mitchell noted that a transfer from the

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 16 Electric Fund to the I & E Fund in the amount of $3.5M was included. She suggested that Council may wish to reduce that amount to $2.5M, which would provide $1M to be used for customers. Mr. Ruane requested that Council be provided such an analysis when this matter is presented for consideration. Responding, Mrs. Mitchell requested guidance relative to an effective date. She reminded members of the work currently being required by the Finance Department and the time it would take for staff to conduct the requested analysis. In response to Dr. Jones, Mrs. Mitchell suggested that the analysis could be accomplished by the end of October. She suggested that, as an alternative, the Committee=s recommendation could exclude staff=s recommendation regarding the transfer of $1M to the Depreciation Reserve from the Electric I & E Fund to be considered at a later time. Mr. Ruane questioned the urgency for the Depreciation Reserve to be at $10M, feeling that there may be a missed opportunity to assist the City=s constituents, particularly during these difficult economic times. The Committee recommended adoption of Proposed Ordinance #2010-26, Proposed Budget Amendment - Fiscal Year 2011, with the recommendation to transfer $1M to the Depreciation Reserve from the Electric Improvement & Extension (I & E) Fund, to be forwarded to City Council for a First Reading on September 27, 2010, as recommended by staff. By consent agenda, Mr. Leary moved for approval of the Committee=s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). (The First Reading of the proposed ordinance will take place during the latter part of the meeting.) Discussion - Public Notice for Planning Applications Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that Council had requested that the City=s public notice requirements for planning applications be updated. In addition to this update, she stated that staff has begun a comprehensive update of Article 10 of the Zoning Ordinance which addresses the procedures for various applications reviewed by the Planning Office, the Planning Commission, and the Historic District Commission. Mrs. Townshend indicated that last September she reviewed the public notice requirements of other local governments in Delaware. Based on the research that staff performed and the guidance provided by City Council and the Committee, staff proposed that Code amendments be brought forward for consideration later this fall which would include the following changes to public notice requirements: 1) Increase in distance for mailed notice from 200 feet from the subject property to 300 feet

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 17 from the subject property; 2) Change the date of mailed notice and newspaper publication from 10 days prior to Planning Commission hearings to 15 days prior to Planning Commission hearings; 3) Add a new requirement to physically post a notice on the subject property in a conspicuous location. Since several members of the Committee and/or City Council had expressed specific interest in the issue of public notification, Mrs. Townshend stated that these recommendations were being presented for discussion prior to completion of the proposed code amendments. In response to Mr. Ruane, Mrs. Townshend indicated that the distance for notifying property owners could vary significantly depending upon the size of the subject property. In conducting research, she stated that there were no other municipalities or counties in the State that had a notification requirement of greater than 300 feet. Additionally, she felt that physically posting a notice on the subject property would have more impact than a mailed notice. Mrs. Townshend did not feel that increasing the notification requirement to 500 feet from the subject property would reach significantly more property owners. By consent agenda, Mr. Leary moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). MONTHLY CIP REPORT - JUNE 2010 By consent agenda, Mr. Leary moved for acceptance of the Monthly CIP Report for June 2010, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - SUBSTATION POTENTIAL TRANSFORMER (PT) AND CURRENT TRANSFORMERS (CT) REPLACEMENT Mr. Anthony DePrima, City Manager, reminded members that the Substation Potential Transformer (PT) and Current Transformer (CT) Replacement Project will allow for the replacement of aging metering/system protection equipment in the older substations. The equipment to be replaced includes the PT=s, which measure the line voltage and reduce it to a voltage level the relays can interpret, and the CT=s, which reduce the current to a level that can safely be measured by the relays and meters, all of which provide electric system protection. The lightning arrestors, which protect the equipment during lightning strikes, will also be replaced. Mr. DePrima indicated that all of the existing components have exceeded their useful life and are subject to failure, which could be catastrophic. Mr. DePrima reminded members that a Request for Proposals (RFP) was sent out last fiscal year and provided for a three (3) year pricing matrix. He stated that the proposals were advertised in

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 18 accordance with the City=s Purchasing Policy and three (3) vendors submitted proposals; one (1) vendor included five (5) different options and manufacturers to choose from. Since this was a Request for Proposal, staff evaluated the seven (7) submissions based on price, reputation of the product, compliance with specifications, and delivery. A point system analysis was performed by staff to adequately and impartially evaluate the proposals. Staff utilized the same analysis and bid prices as per the previous bid. Staff recommended awarding the proposals to HD Supply for the total amount of $145,888.29, as outlined in the table below: Unit $ Quantity Total $ Vendor Eval. Score 69 KV PT HD Supply/Ritz $4,684.21 24 $112,421.05 117 15 KV PT HD Supply/GE $636.00 20 $12,720.00 112 54 KV Lightning Arrestor HD Supply/Siemens $573.68 30 $17,210.40 103 9 KV lightning Arrestor HD Supply/Siemens $168.42 21 $3,536.84 110 Total Bid Award Value $145,888.29 Members were advised that not all recommended purchases are to the low bidder, as the bid award is based on the evaluations. Mr. Ruane moved to accept the proposal from HD Supply and authorize the City Manager to enter into a contract for a total amount of $145,888.29, in accordance with the schedule provided (on the action form), as recommended by staff. The motion was seconded by Mr. Leary and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - MASTER ELECTRICIAN CONTRACT Mr. Anthony DePrima, City Manager, advised members that the Public Utilities Department maintains blanket contracts with potential contractors to ensure that the bidding rules are adhered to for contractors hired to perform work for the Utility Department. These contracts are priced as "time, equipment, and material" contracts and may exceed $25,000 annually. Mr. DePrima explained that the current proposal is for emergency and scheduled electrical work for the electric, water, and wastewater divisions. He stated that other City Departments may also utilize this contractor when required. Mr. DePrima noted that the Public Utilities Department often has projects that involve customer-owned equipment (such as overhead to underground conversion projects) which require an inspection by a licensed Master Electrician and that the City does not employ an electrician with this type of license. Mr. DePrima stated that staff solicited bids and eight (8) proposals were received and evaluated, based on hourly rates and a standard fee for a simple service conversion from overhead to underground. Staff suggested authorization for two (2) potential contracts to help ensure contractor availability, should an emergency repair be required or in the event that a scheduling

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 19 conflict arises with the primary contractor that would delay required work. Staff recommended awarding a primary contract to HCS Electric & Technologies, Inc., of Smyrna, Delaware, and a backup contract to DeVary Electric, Inc., for three (3) years, with the City=s option to extend the contracts annually for two (2), one (1) year extensions, for a total of five (5) years. Responding to Mr. Ruane, Mr. DePrima stated that, to his knowledge, a formal analysis had not been performed to compare the cost of an in-house electrician versus a contractor; however, he felt that the cost estimate used (not to exceed $25,000 annually) was far less than the cost of hiring such an electrician. He advised members that the City has employee who has such skills and is capable of performing electrical work; however, this employee works only on City-owned buildings and equipment. Mr. DePrima noted that a licensed electrician is required for certifying some of the work performed by the Public Utilities Department. Mr. Ron Lunt, Public Utilities Director, indicated that a licensed electrician would be used for projects such as the conversion process that was performed in Crossgates and other locations in the City, or the installation of a new meter socket or pan on a home that requires an electrical inspection. He noted that it has been necessary, on occasion, to have such an electrician work on City buildings, such as the Police Department, when internal staff was not available. Mr. Leary moved to award a primary contract to HCS Electric & Technologies Inc., of Smyrna, Delaware, and a backup contract to DeVary Electric Inc., for three (3) years with the City's option to extend the contracts annually for two (2), one (1) year extensions, for a total of five (5) years, as recommended by staff. The motion was seconded by Mr. Salters and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - ELECTRIC SYSTEM MODELING SOFTWARE Members were advised that the City is currently required to contract with a consulting electrical engineering firm to determine the relay settings in the substations. Since the City now has an engineer on staff, it has been determined that it would be financially feasible to purchase the software to perform most of this work in-house. Staff has also determined that it would be financially feasible to use the software that the City=s consulting engineer, Pike Electric, Inc., has been using, since the laborious task of entering all of the City=s transmission line details has already been completed by this engineering firm. The electric modeling system software (ETAP) is the package that was used to model the City of Dover=s 69kV transmission system. Additionally, the City requires the successful candidate for the upcoming Transmission Relay and Coordination project to use ETAP to examine/evaluate the relay settings, coordination, and other aspects of the existing protection scheme. Mr. Anthony DePrima, City Manager, advised members that the purpose of the electric system

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 20 modeling software is to enable City staff to build a distribution model to add to the "corrected" transmission model, which will result from the Transmission Relay and Coordination project. This modeling software will allow City staff to conduct system studies and modify/install the correct relay settings in the substations and modify/install the correct fuse size in the distribution protection/isolation system to ensure maximum customer reliability. Mr. DePrima indicated that this is a sole source contract as the manufacturer does not sell this product through distribution channels; it is only sold factory direct. Staff recommended purchasing (2) two ETAP licenses and training from the sole vendor, Operations Technology, Inc., for a total amount of $56,252. Mr. Ruane moved for approval of staff=s recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - REPLACEMENT OF 69KV BREAKER Members were advised that the Electric Engineering Division began a transmission breaker replacement program in FY 06 whereby all obsolete breakers would be replaced with new breakers. Mr. Anthony DePrima, City Manager, advised members that this was a multi-year project scheduled to end in FY 11 and that this would be the last breaker of the project. He stated that bids were solicited and, although only one bid was received, staff felt that the bid price was fair and reasonable. Mr. DePrima assured members that other bidders had a reasonable opportunity to respond. It was noted that the bid price for this breaker was less than the previous bid award in 2009. Staff recommended purchasing one (1) Siemens 69 kV breaker for $37,500 from Siemens Energy, Inc., c/o National Transformer Sales. Responding to Mr. Ruane, Mr. Ron Lunt, Public Utilities Director, stated that an engineering study will be required since the wiring would be completely different. The exact calibration of the breaker itself, time travel, etc., would be accomplished by internal staff; however, outside help would be needed on the engineering and wiring. Mr. Salters moved to authorize the purchase of one (1) Siemens 69 kV breaker for $37,500 from Siemens Energy, Inc., c/o National Transformer Sales, as recommended by staff. The motion was seconded by Mr. Leary and carried by a unanimous roll call vote (Mrs. Williams absent). APPOINTMENT - PREVENTION POLICY BOARD FOR GAMES GRANT (AID IN DOVER) During their Regular Meeting of August 23, 2010, City Council approved the Title V Grant

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 21 Application for Growing Up and Meeting Each Success (GAMES) Partnership with Aid in Dover, with the City of Dover being the municipal sponsor in partnership with Aid in Dover, and with the stipulation that all requirements for assurances are met. In accordance with the Grant requirements, members were provided with proposed appointments to the Prevention Policy Board for their consideration. By consent agenda, Mr. Leary moved for approval of the appointments to the Prevention Policy Board for GAMES as presented (Exhibit #3). The motion was seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). FIRST READING - PROPOSED ORDINANCE #2010-25 Council President Hogan reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Since the ordinance contains amendments to the Zoning Code, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission on October 18, 2010, and that a public hearing take place during the Council Meeting of November 8, 2010, at 7:30 p.m., at which time final action by Council will take place. Mr. Bonar moved to refer Proposed Ordinance #2010-25 to the Planning Commission on October 18, 2010, and that a public hearing be set before City Council for November 8, 2010 at 7:30 p.m., as recommended by staff. The motion was seconded by Mr. Leary and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2010-25 as read by the City Clerk, by title only, as follows: ' AMENDMENT TO APPENDIX B - ZONING, ARTICLE 5 - SUPPLEMENTARY REGULATIONS, SECTION 11 - ENVIRONMENTAL PROTECTIONS AND SECTION 16 - TREE PLANTING AND PRESERVATION; AND ARTICLE 12 - DEFINITIONS FIRST READING - PROPOSED ORDINANCE Council President Hogan reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Final action by Council on the proposed ordinance will take place during the Council Meeting of October 11, 2010. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Ordinance Amendment as read by the City Clerk, by title only, as follows: ' FY 2011 BUDGET AMENDMENT - PROJECT BUDGETS

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 22 COUNCIL MEMBERS ANNOUNCEMENTS Mr. McGiffin reminded members to mark their calendar for June 25, 2011 for the next African American Festival. Mr. Ruane stated that the West Dover Connector is a critical improvement needed in the City of Dover. He referred to a recent newspaper article which referred to the proposed extension of Saulsbury Road in a southerly direction from its intersection with North Street. Being aware of the traffic concerns on West Street, North Street, Webbs Lane, New Burton Road, etc., he noted that the project has been discussed for several years and that the Delaware Department of Transportation (DelDOT) is nearing announcement of the preferred alternative. Mr. Ruane recalled that City Council, during their Regular Meeting of December 12, 2005, agreed that the preferred alternative is 5C. He invited everyone to attend the workshop scheduled for September 28, 2010, at the Modern Maturity Center, from 4:00 p.m. to 7:00 p.m. Mr. Bonar advised members that over the last several years, Delaware=s Volunteer Fire Services spent several hundreds of thousands of dollars throughout the State to provide free smoke alarms to anyone who wanted one for their residence. He felt that this project, in conjunction with the Wake Up Delaware Program, helped to save lives. Unfortunately, he stated that the Federal Government has eliminated approximately $380,000 of funding for this program in the past year. Mr. Bonar noted that, although the Fire Services do not have the number of free smoke alarms that were available in the past, there is a surplus of batteries available. He announced that the smoke detectors should be replaced every 10 years and encouraged citizens to check with their local fire department regarding the availability of free smoke detectors. Mr. McGlumphy moved for adjournment, seconded by Mr. Leary and unanimously carried. Meeting Adjourned at 8:12 P.M. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of September 27, 2010, are hereby approved.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 23 CARLETON E. CAREY, SR. MAYOR /TM/jg magCDD9.wpd Exhibits Attached to Original Minutes and File Copy Exhibit #1 - Statement Read by Mr. Eric O=Brien - Property Reassessments Exhibit #2 - Finance Procedure #F358: "Youth Advisory Committee Spending" Exhibit #3 - Appointments - Prevention Policy Board for GAMES

EXHIBIT #1 Regular Council Meeting of 09/27/2010

EXHIBIT #2 Regular Council Meeting of 09/27/2010 CITY OF DOVER DEPARTMENT OF FINANCE PROCEDURE MANUAL TITLE: YOUTH ADVISORY COMMITTEE SPENDING PROCEDURE # F358 DATE: AUGUST 5, 2010 PURPOSE & SCOPE Establishes the procedures and guidelines for the Youth Advisory Committee to expend City of Dover budgeted funds. The procedure applies to actions of the Youth Advisory Committee and any persons advising the Committee. PROCEDURE ARTICLES 1. Funds shall be budgeted annually by the City Clerk in the City Council’s budget within the “Other Expenses” Line Item Act 110-1200-512-30-37. 2. Total expenditures shall not exceed the total amount approved by the City Council. 3. Expenditures shall not be limited to expenses normally charged to “Other Expenses” or expenses typically charged to other accounts, for example: Office Supplies, Printing, and Travel. 4. All expenditures must be approved by a vote of the Youth Advisory Committee. 5. The Youth Advisory Committee can approve a specific expenditure for a specific purpose or approve expenditures within a general budget that outlines committee plans for the coming fiscal year. 6. All expenditures must follow all other policies and procedures of the City of Dover. Some specific policies that the Committee should adhere to are: a. Community Leader and Organization Recognition Policy b. Hospitality and Civic Function Policy c. Travel Policy d. Purchasing Policy e. All policies and procedures can be found at \\Dover_1\public docs\Policies & Procedures 7. Once the expenditure is approved by the Committee, an advisor will follow the necessary steps to procure the items or services. 8. During the annual October meeting of the Youth Advisory Committee, the Controller shall meet with the Committee to discuss their fiscal responsibility, this procedure, and other city policies that may be relevant to the activities of the Committee. Distribution: Finance Procedure Manual City Clerk’s Office Youth Advisory Committee

EXHIBIT #3 Regular Council Meeting of 09/27/2010 Title V Policy Prevention Board for the City of Dover Rev. Richard M. Avant Kay Dietz-Sass 9 Water Wheel Circle Murphey School Board Member Dover, DE 19901 City of Dover (302) 697-3190 P.O. Box 475 Dover, DE 19903-0475 Latisha Bracey, Project Director (302) 736-7005 Senator Theodore Kauffman P.O. 2005 Police Chief James Hosfelt Wilmington, DE 19899 City of Dover (302) 981-4921 400 S. Queen Street Dover, DE 19904 Mr. Michael Brown, Edu. Paraprofessional (302) 736-7100 Capitol School District 321 Hayley Way Dr. William Johnston, President Smyrna, DE 19977 Wesley College (302) 465-8306 120 North State Street Dover, De 19904 Mayor Carlton Carey (302) 736-2300 City of Dover P.O. Box 475 Dr. Bobbie Jones, Educator Dover, DE 19903-0475 235 Pebble Valley Drive (302) 736-7004 Dover, De 19904 (302) 734-1981 Ms. Thoria Custis, Youth Rep/Student Delaware State College Jeremiah Jones, Youth Rep/Student 801 W. Division St. 937 Simon Circle Dover, DE 19904 Dover, DE 19904 (828) 707-2529 (302) 535-9070 Mrs. Audrey Daniels Rev. Ellis B. Louden 238 Mifflin Road Mt. Zion AME Dover, DE 19904 101 North Queen Street (302) 674-2516 Dover, DE 19904 (302) 678-9478

Title V Policy Prevention Board for the City of Dover Page 2 Mr. Rufus Mincey, MBA Delaware State University Representative Dover Housing Authority 1200 N. DuPont Highway 128 Pine Street Dover, DE 19901 Dover, DE 19901 (302) 672-1561 (302) 535-9120 Kent County Judiciary Representative Dr. Wilma Mishoe, Dean of Students Del Technical Community College STAFF: 353 Rita-Wilma Rd. Dover, DE 19904 Ms. Miesha Daniels, BSW Intern (302) 465-8889 447 Country Dr. Apt. C Dover, DE 19901 Ms. LaTonya Pierce, Asst. Principal (302) 241-1124 Caesar Rodney School District 201 Orchard Ave. Mr. Mark Harmon, Concerned Parent Dover, DE 19901 219 Cecil Street (302) 538-3408 Dover, DE 19904 (302) 632-1605 Mr. Roy Sudler, Jr., Businessman 320 Raymond Street Ms. Ada Morris, MSW Intern Dover, DE 19904 479 Andrews Lake Rd. (302) 736-9880 Felton, DE 19943 (302) 242-8688 Representative from Division of Family Services Beverly C. Willliams 821 Silver Lake Blvd. Dover City Council Member Dover, De 19904 Nationally Certified Counselor (302) 739-4800 20 Gleneagles Court Dover, DE 19904 Ms. Jemine Wayman, CMM (Midwife) (302) 270-3570 87 Lynnhaven Drive Dover, DE 19904 (302) 241-7908