POLICE ATHLETIC LEAGUE MINUTES -September 19, 2019

POLICE ATHLETIC LEAGUE, INC. (PAL) The Police Athletic League, INC. (PAL) Meeting was held on September 19, 2019 at 2:00 p.m. with Acting Chief Timothy Stump presiding. Members of the PAL Board in attendance were Kevin Baird, Esq and Dr. Wilma Mishoe. PAL PROGRAM UPDATES / NEW BUSINESS Patrolman First Class Anthony Smith, PAL Coordinator discussed PAL notes and showed pictures of the Cops & Robbers 5K and the restored Central Middle School Outdoor Classroom (attachment #1). In response to Dr. Mishoe, PFC Smith, responded that the outdoor classroom was used for science curriculum and includes an experiment table, dry erase board and easy access to the pond for samples. Responding to Mr. Baird, PFC Smith stated that the PAL Program is helping to maintain the classroom on a smaller scale on Mondays and Tuesdays as a way to introduce community service to the participants, however, the main maintenance would fall on the school district. Dr. Mishoe mentioned that it might be possible to collaborate with the Agricultural Section at Delaware State University. PFC Smith announced that PAL is in the planning stages of a September 2020 Cancer Awareness 5K. This 5K would be for awareness for all cancers and 50% of the proceeds would go towards childhood cancer research, thru the Ronald McDonald Houses, the remaining 50% would stay with the PAL Program Dr. Mishoe stated that there is a prostate cancer bike ride and men’s awareness event the 2nd Saturday in September each year to make sure the PAL 5K does not conflict with that one. Mr. Baird presented a $5,000.00 check from the Masonic Charities to the Police Athletic League. Lt. Kevin Kober, Special Enforcement Unit Commander, introduced Dr. Chanda Jackson, Community Engagement Specialist for NCALL and recommended her to be part of the Police Athletic League Board. Dr. Mishoe made a motion to add Dr. Jackson to the board immediately, seconded by Mr. Baird and unanimously carried. Lt. Kober advised that PAL now has its own banking account separate from the City of Dover (as per request by Donna Mitchell, City Manager) and presented the Standard Operating Procedures for the account (Attachment #2). Lt. Kober advised everything would be purchased using a debit card; no checks will be used unless over $500, then the Board would need to approve and a cashier’s check would be obtained from the bank for payment. Lt. Kober asked Acting Chief Stump to find out the status of the monies still being held by the City of Dover in the amount of approximately $25,000.00, responding, Acting Chief Stump will look into it. Dr. Mishoe made a motion to accept the Standard Operating Procedures for the PAL bank account, seconded by Dr. Jackson and unanimously accrued. Lt. Kober discussed the PAL is growing a more community based group and is expanding to include life skills and charity work. Lt. Kober further mentioned that the Ronald McDonald House would be the main recipient for fund raising proceeds for the time being. Mr. Baird moved to accept that Ronald McDonald House would be the recipient of portions of fund raising monies collected, seconded by Dr. Mishoe and unanimously carried.

POLICE ATHLETIC LEAGUE, INC. (PAL) OLD BUSINESS Nothing to Report. STRATEGIC PLANNING Nothing to Report. ANNOUNCEMENTS Dr. Mishoe mentioned that this coming weekend is the Delaware State University Homecoming weekend and encouraged everyone to attend the football game. Meeting adjourned at 2:36 p.m. Attachment #1 PAL Notes & Pictures Attachment #2 Standard Operating Procedures for the PAL Bank Account

P.A.L. NOTES  PAL completed a “Touch a Truck” event at the Dover Library on August 7, 2019, at the Dover Library. This event was partnered with the library to allow the youth to visually and physically observe a police vehicle. Approximately 30 youth attended the event.  PAL completed “A Basketball Training Camp” with The Pentecostals of Dover Delaware Church on August 10. This event was held at the church and approximately 20 youth members attended in reference to learning about basketball fundamentals  On August 17, PAL partnered with Dowl Bowl and conducted a kids fest at the bowling alley. This event was hosted by the bowling alley and consisted of youth members, bowling and then coming outside to speak with me in reference to bike safety. The youth were shown how to properly wear and adjust a helmet and utilize a bicycle the proper way. Approximately 50 youth were in attendance.  On August 19, PAL teamed up with LOWES to conduct another successful community cleanup/restoration event. This year the mission was to restore Central Middle School’s outdoor classroom. This project lasted 4 days and could not be done without the support of many volunteers and community partners such as the Delaware Department of Corrections and Shore United Bank. PLEASE SEE NEWS RELEASE VIDEO.  On August 30, PAL joined The Dover Mall with their event “Celebrate the Troops.” This event was for military service members to show their appreciation. PAL assisted with providing basketball courts for the youth to have fun and interact with others.  On September 23, PAL will begin after school programs at William Henry Middle School and Central Middle School for their 21st Century Program. During the week PAL will also attend East Dover Elementry for one of their school programs. PAL will continue to provide and fun educational and recreational program for the youth of Capital School district.

 PAL partnered with FOP 15 and participated in the “Cops and Robbers 5k” held at the green turtle. This event proved to be a great event with youth members and adults participating in the run. After running this event, PAL would like to request to conduct a 5k approximately one year from now to benefit cancer awareness with a focus on childhood cancer. This race can be held at one of two venues if approved. One being the Dover Police Department and One being the YMCA of Dover Proceeds from the race would be split between cancer research and the PAL. Please see examples.  PAL received a generous donation of over 20,000 pieces of candy form of partner SAMS Club to assist with Halloween this year. This donation will assist greatly with the Halloween holiday and giving candy to the youth.  PAL’s upcoming events are as follows: 2ND Annual youth leadership program “Don’t Be Ordinary, Be Extraordinary” at the Dover YMCA. This event will train, lead and mentor students from Parkway Academy by utilizing motivational guest speakers, videos and hands-on applications. Halloween with the Ronald McDonald House of Wilmington. This would be our second year attending the RMH in reference to supplying treats to the youth of the Ronald McDonald House. The date is TBA.

“Cops and Robbers 5k” AUGUST 3, 2019

Central Middle School’s Outdoor Classroom This is a photo which contains the before and after of the outdoor classroom.

Police Athletic League Meeting Minutes September 18, 2019 Attachment #2 Deposit Procedures All donated money/cash/check: 1. Will be photographed and confirmed by two officers 2. Documented in binder 3. Two signatures required to show deposited funds in binder 4. Deposit funds 5. Deposit receipt will be kept in binder Withdrawals Procedures All funds needed for programs/events will be: 1. Requested via email if possible of the item(s) needed/description, the cost per item, total cost and for which program/event the items are needed for 2. Over $500.00- seek board approval 3. Under $500.00- approval of SEU commander- print returned email showing approval 4. Two signatures required on printed approval email Once item/purchase has been approved: 1. Make purchase using debit card 2. Obtain a receipt showing payment 3. Printed email and receipt to be kept together in binder *Monthly verification of binder with bank statements, two signatures required *Quarterly – board members to review binder at board meetings and signatures will be required for verification.