CCW PACKET

COUNCIL COMMITTEE OF THE WHOLE AGENDA OCTOBER 15, 2019 - 6:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE PUBLIC COMMENTS ARE WELCOMED ON ANY ITEM AND WILL BE PERMITTED AT APPROPRIATE TIMES. WHEN POSSIBLE, PLEASE NOTIFY THE CITY CLERK (736-7008 OR E-MAIL AT CITYCLERK@DOVER.DE.US) SHOULD YOU WISH TO BE RECOGNIZED. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE ADOPTION OF AGENDA 1. PRESENTATION BY THE U. S. CENSUS BUREAU (COMMITTEE ACTION NOT REQUIRED) 2. UPDATE - KENT ECONOMIC SUMMIT (COMMITTEE ACTION NOT REQUIRED) 3. ADJOURNMENT OF PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING UTILITY COMMITTEE ADOPTION OF AGENDA 1. EVALUATION OF BIDS - FISCAL YEAR 2020 INFLOW AND INFILTRATION REMOVAL PROJECT (STAFF RECOMMENDATION: APPROVAL OF THE LOW BID SUBMITTED BY GATEWAY CONSTRUCTION IN THE AMOUNT OF $682,795 FOR THE RE-LINING OF 3,789 LINEAR FEET OF EIGHT-INCH (8") SANITARY SEWER MAIN, REMOVAL AND REPLACEMENT OF SEVENTY (70) SANITARY SEWER LATERALS AND CLEANOUTS, INSTALLATION OF EIGHT (8) NEW CLEANOUTS, REINSTATING FIFTY-EIGHT (58) SANITARY SEWER LATERALS AND SITE AND PAVEMENT RESTORATION. THE WORK WILL BE ACCOMPLISHED IN RODNEY VILLAGE DEVELOPMENT.) 2. ADJOURNMENT OF UTILITY COMMITTEE MEETING

COUNCIL COMMITTEE OF THE WHOLE AGENDA - OCTOBER 15, 2019 Page 2 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF AGENDA 1. DOWNTOWN DOVER PARTNERSHIP (DDP) PARKING COMMITTEE - REQUEST FOR PROPOSALS (RFP) FOR PARKING SOLUTIONS (STAFF RECOMMENDATION: APPROVAL FOR THE DOWNTOWN DOVER PARTNERSHIP (DDP) TO MOVE FORWARD WITH A REQUEST FOR PROPOSALS (RFP) FOR PARKING SOLUTIONS FOR THE DOWNTOWN AREA, TO INCLUDE CITY PROPERTY) 2. ADJOURNMENT OF LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF COUNCIL COMMITTEE OF THE WHOLE MEETING /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COMMITTEE-AGENDAS\2019\10-15-2019 CCW AGENDA.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

ACTION FORM PROCEEDING: Committee of the Whole (Utility) DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 09-27-19 PREPARED BY: Sharon J. Duca, P.E., Public Works Director SUBJECT: Evaluation of Bids – FY20 Inflow & Infiltration Removal Project REFERENCE: CIP – Inflow / Infiltration Removal RELATED PROJECT: N/A REVIEWED BY: Donna Mitchell, City Manager; Lori Peddicord, Controller EXHIBITS: Aerial Map EXPENDITURE REQUIRED: $682,795.00 AMOUNT BUDGETED: $750,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Public Works – Wastewater Management, Inflow / Infiltration Removal, Account Number 403-41-69-99-000-54031, Project Number WW2001 TIMETABLE: Notice to Proceed to be issued within 30 days of Council Approval. Substantial completion to be within sixty (60) calendar days. STAFF RECOMMENDATION: Approve the low bid submitted by Gateway Construction in the amount of $682,795 for the re-lining of 3,789 linear feet of eight-inch (8”) sanitary sewer main, removal and replacement of seventy (70) sanitary sewer laterals and cleanouts, installation of eight (8) new cleanouts, reinstating fifty- eight (58) sanitary sewer laterals and site and pavement restoration. The work will be accomplished in Rodney Village Development. BACKGROUND AND ANALYSIS Wastewater Management includes the Inflow / Infiltration Removal capital project to correct areas in the sanitary sewer collection system that are deteriorating and allowing groundwater to enter the sanitary sewer system through cracked pipes and/or through poorly sealed joints. Eliminating infiltration into the City’s sanitary sewer mains will result in reduced pumping and treatment costs. During FY 18/19, a Sanitary Sewer Inflow & Infiltration Study was conducted by Public Works staff to identify areas with high priority relining, repairs and replacements if needed. This study was completed by reviewing sanitary sewer assessment videos through a pipe condition grading software program. Public Works field staff collected the videos and provided them to the Engineering & Inspections Division of Public Works. The high priority list was placed on a relining schedule over the next five (5) years. The bid package was advertised by the City’s Contract and Procurement Manager under Bid #20-0002PW and was opened on September 19, 2019. The following three (3) contractors submitted bids for the proposed project. CONTRACTOR LOCATION BASE BID EVALUATED PRICE GATEWAY CONSTRUCTION, INC. CLAYTON, DE $682,795 $662,311* REYBOLD CONSTRUCTION GROUP, LLC BEAR, DE $780,923 $780,923 STANDARD PIPE SERVICES BEAR. DE $861,630 $861,630 *- Gateway Construction, Inc. was awarded a 3% reduction, due to local vendor preference, Rule 2. City staff reviewed the Gateway Construction, Inc. bid package and found it free of math errors and/or discrepancies. In addition, staff has reviewed the contractor’s qualification information which included a list of recently completed projects similar in material scope to the sanitary sewer replacement project and their financial statement and found all information to be adequate. The low bid represents fair market value; and their qualifications are in accordance with the requirements of this project.

Exhibit A FY 20 Inflow & Infiltration Removal Project P1868 MH1459 MH1467 MH1465 P1813 MH1484 MH1472 MH1458 MH1464 MH1489 P18 83 MH1466 MH1488 P18 82 MH1463 P18 81 P18 80 MH13680 P19 13 P35 359 P1887 P18 70 P1892 MH1462 MH1550 P18 71 MH14005 MH1487 MH382 MH1520 LH1521 MH1535 P18 91 P1872 P18 86 MH1537 MH1538 P18 85 MH1536 LH1523 P18 84 P19 19 P18 90 MH1529 P18 78 P19 12 MH1528 MH1525 MH1527 MH1524 MH1545 P18 89 P1873 8 MH1546 MH1544 MH1539 MH1533 P18 8 MH1534 P18 93 MH1531 MH1563 MH1530 MH13205 P19 08 P19 18 MH1526 P18 9 8 96 MH1532 P19 11 4 P1 P19 07 06 P19 P19 09 P1874 MH1547 97 LH1559 P19 10 8 MH1548 MH1561 MH1562 P1 P1 P19 17 MH1540 P19 62 8 MH1560 MH1543 95 MH1558 MH1551 MH1549 P19 15 MH1565 P19 03 MH1575 8 01 MH1569 P18 P19 16 P1875 P1 04 MH1564 9 9 9 P1 LH21217 MH1541 MH1555 MH1557 MH1566 P19 14 MH1570 MH1574 MH1552 P19 05 61 P1 P1902 9 P1899 P1876 MH1571 MH1542 MH1567 P19 3 MH1573 MH1556 9 P1936 MH1553 MH1554 2 P1927 P19 P1932 MH1572 P1933 4 MH1576 MH1591 P19 40 P1935 P1934 MH1600 MH1578 P1937 MH1577 P1928 MH1593 3 MH1590 MH1589 P19 1 4 MH1592 P19 MH1579 4 P1948 9 P1950 P1 MH13605 38 P1929 MH13206 59 MH1584 6 P34 MH1588 P19 9 MH1580 4 P1930 P1951 P19 49 MH1599 MH1598 MH1595 MH21306 MH1608 MH1585 5 P1922 P1923 MH1607 P19 MH1581 MH1586 4 MH1582 MH1583 MH1596 MH21304 Surdex Corp, 2017 Legend Date Printed: September 27, 2019 Cleanouts Sewer Line File: m:\gis_data\projects\tech_mxds \jason_lyon_maps\caf_maps 0 145 290 580 Feet Manholes Lateral \fy20_inflow_infil_project Sewer Main Relining Department: Public Works GIS Pump Station City of Dover, Delaware

ACTION FORM PROCEEDING: Council Committee of the Whole – Legislative, Finance & Administration Committee DEPARTMENT OF ORIGIN: Downtown Dover Partnership (DDP) DATE SUBMITTED: 10-02-19 PREPARED BY: Tina Bradbury, Downtown Dover Partnership; Todd Stonesifer, DDP Parking Committee Chair SUBJECT: DDP Parking Committee – RFP for Parking Solutions REFERENCE: RELATED PROJECT: REVIEWED BY: Donna Mitchell, City Manager & Dave Hugg, City Planner EXHIBITS: Map EXPENDITURE REQUIRED: AMOUNT BUDGETED: FUNDING SOURCE (Dept./Page in CIP & Budget): TIMETABLE: STAFF RECOMMENDATION: Council approval for the Downtown Dover Partnership to move forward with a Request for Proposals for parking solution for downtown area to include City property. To address current and future parking challenges, the DDP Parking Committee is looking to issue a Request for Proposals (or Information) on various solutions that would take into consideration the downtown logistics and resources available for parking. This would include the same footprint as was in the City’s Parking Garage RFP with on-street parking. Over the years, there have been several studies, changes to lots, signage changes, and confusion over permits. The DDP Parking Committee is committed to finding a solution for the economic vitality of downtown Dover, clarity to tourist and visitors, and to improve the quality of life for the downtown residents, property owners, and business owners.

11 4 14 6 15 21 5 17 10 18 15 7 4 4 2 4 2 10 5 22 10 12 10 5 Downtown Business District On-Street Parking Inventory (noted on map in RED) ___Block______________________# of Spaces_________ 1. Governors Ave 16 2. Bradford St 32 3. State St 32 4. Loockerman St 97 5. W Reed St 21 6. Kings Hwy 35 Total 233