CCW Minutes and Attachment 1

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on January 28, 2020 at 6:00 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson, Mr. Sudler (departed at 7:32 p.m.), Mr. Neil, Mr. Slavin (departed at 7:40 p.m.), Mr. Cole, Mr. Polce (arrived at 6:17 p.m.), Mr. Taylor, and Mr. Lindell. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mrs. Doyle (Utility) and Mr. Garfinkel (Safety Advisory and Transportation). Mr. Shelton (Safety Advisory and Transportation) was absent. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Sudler and unanimously carried. Dedication of Water and Wastewater Infrastructure - Leander Lakes Apartment Complex Mr. Jason Lyon, Deputy Director of Public Works, reviewed background information regarding the dedication of water and wastewater infrastructure to Leander Lakes Apartment Complex. Staff recommended acceptance of water and wastewater infrastructure within the public utility easement in Leander Lakes Apartment Complex. Dedication is to include all of the referenced water and wastewater infrastructure. Mr. Anderson moved to recommend acceptance of Staff's recommendation. The motion was seconded by Mr. Neil and unanimously carried. Update on Water Main Breaks Mr. Jason Lyon, Assistant Director of Public Works, reviewed a presentation titled "Updated on Water Main Breaks." Mr. Lyon noted that Ms. Sharon Duca, Director of Public Works, was instrumental in putting the presentation together and wanted to notice all the hard workers from the City of Dover that deal with the water main breaks on odd hours of the night, including Christmas Day. Mr. Anderson moved for adjournment of the Utility Committee meeting, seconded by Mr. Taylor and unanimously carried. Meeting adjourned at 6:43 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 28, 2020 PAGE 2 Evaluation of Bids - Fiscal Year 2020 Street and Alley Program Mr. Jason Lyon, Assistant Director of Public Works, reviewed the background and analysis regarding the evaluation of bids for the fiscal year 2020 Street and Alley Program. Staff recommended awarding a unit price contract, based upon Bid #20-0014PW for the FY 20 Street & Alley Program to George & Lynch, Inc. based on the unit prices for each work item submitted. The estimated value of the contract is $1,037,893.90. Work will be performed in strict accordance to the Bid Specifications. Mr. Neil moved to recommend awarding a unit price contract, based upon Bid #20-0014PW for the FY 20 Street & Alley Program to George & Lynch, Inc. based on the unit prices for each work item submitted, as recommended by staff. The motion was seconded by Mr. Cole and unanimously carried. Reconsideration - Prioritization of City of Dover State Capital Transportation Program (CTP) Projects During the Regular Council meeting of December 9, 2019 members approved the Committee's November 26, 2019 recommendation to reprioritize item #4 - Loockerman Street/Forest Street Intersection as item #11 and discussing the project further in January 2020. Mr. Dave Hugg, Director of Planning and Community Development, reviewed the history of the Loockerman Street/Forest Street Intersection. Mr. Drew Boyce, Director of Planning, Delaware Department of Transportation, reviewed a presentation titled, “How a Federally Funded Roadway Project Happens,” (Attachment #1). Mr. Anderson moved to recommend switching item #11 Loockerman Street/Forest Street Intersection and item #5 Crawford Carroll Avenue Extension. The motion was seconded by Mr. Neil and unanimously carried. Quarterly Update - Bicycle and Pedestrian Subcommittee This item was deferred on November 26, 2019 due to the absence of a subcommittee representative. Mr. Chris Asay, Bicycle and Pedestrian Subcommittee Chair, reviewed the Quarterly Update for the Bicycle and Pedestrian Subcommittee. Discharge of Bicycle and Pedestrian Subcommittee This item was referred to the Committee by City Council during their Regular Meeting of January 13, 2020. Mrs. Donna Mitchell, City Manager, reviewed her memorandum regarding the Bicycle and Pedestrian Subcommittee. Mr. Neil moved to recommend that they sunset the Bicycle and Pedestrian Subcommittee with their appreciation for the work that they have done and that there should be an informal committee to advise the City Manager to report quarterly to City Council. The motion was seconded by Mr. Garfinkel.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 28, 2020 PAGE 3 Mr. Lindell stated that following Mrs. Mitchell’s memorandum as far as the process of working with interested individuals who want to improve pedestrian and bike safety in the community that they follow that as well. Mr. Taylor stated that regardless of the outcome, he will continue to work with the cyclist community on a monthly basis to continue the great work that Bicycle and Pedestrian Subcommittee members have done. He stated he has no intention of walking away. Mr. Polce stated that regarding the City’s status as a bike friendly community, the only requirement, it does not say formal or informal, it just says to have an active bicycle advocacy group. He noted the City is a bronze status and they could matriculate up to silver and the steps to improve upon their current score, is simply continuing to increase the amount of high quality bicycle parking throughout the community and improve bike month activities by creating a bike to school event day, and then has limited bike network, essentially major arteries and creating greater passageways. He stated the matter of being formal or informal will, in theory, not impact their bike friendly status. Mr. Sudler stated that he feels this is a political boycott against this committee. Mr. Sudler stated that he cannot believe that there are individuals that do not want to serve on this committee, or they just do not have the man power. He stated that this was a form of boycotting this committee for whatever reasons. Mr. Sudler noted that he was not going to vote in favor of it, but is going to take a stand and it will remain on the record. Mr. Anderson thanked the members of the Bicycle and Pedestrian Subcommittee because a lot of great work has been done over the past eight years. He stated that the work that has been done in the trail blazing work has been a tremendous, that it has made people safer in the community. Mr. Anderson stated that they have a lot of bicyclers and many of the bicyclers, are people who are bicyclists not by choice, it is their primary mode of transportation, so he has had an interest in this, an interest in bicycle safety, whether it is children biking to school or adults biking to work and people who have got a new start on life, and their first vehicle is a bicycle they desperately need to get to work. Mr. Anderson noted that it is an important issue, not a side issue, because a lot of people that they are privileged to serve, it is not about recreation, it is about a way of life. Mr. Neil called the question, seconded by Mr. Hare and unanimously carried. The motion to recommend sunsetting the Bicycle and Pedestrian Subcommittee was carried by a roll call vote of six yes (Neil, Cole, Polce, Lindell, Hare, and Garfinkel) and three no (Anderson, Sudler, and Taylor). Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 8:39 p.m. Mr. Cole moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Sudler and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 28, 2020 PAGE 4 Meeting adjourned at 8:39 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\01-28-2020 CCW Minutes.wpd Attachments Attachment #1 - Presentation titled "How a Federally Funded Roadway Project Happens"

How a federally funded roadway ATTACHMENT #1 project happens Council Committee of the Whole Meeting of 01/28/2020 DelDOT can use MPO takes MPO includes federal funds; any suggestions project in changes in use ONLY from the City, Long Range by amendment of DelDOT, County, Plan (MTP) MPO TIP and DelDOT Others for STIP consideration when writing MPO Long Range Plan (Metropolitan MPO includes project Transportation in Short Term Plan Plan, MTP) CTP (as STIP) (Transportation approved by Improvement MPO prioritizes FHWA and Program, TIP) projects FTA DelDOT can add project to CTP

Strategic Development Plan for Downtown Dover’s West Side (2000)

Forest and Loockerman MPO included DelDOT needs to DelDOT City staff project in long amend STIP and needs to suggested the range plan MPO needs to OR move inclusion of this (2009, 2013, amend TIP to current project to the 2017) remove project project MPO for forward inclusion in the long range plan (2009, 2013, 2017) Project included in 2010-2020 TIPs, (project Project in CTP delayed in mid- for PE in 2010s due to FY18/19, budget ROW in FY20, constraint) Construction FY21

Decision Point • DelDOT is aware this project was initially proposed 20 years ago and unanimous support of City leaders does not exist for a roundabout • This is not a matter of whether a DelDOT needs to DelDOT roundabout is the best technical amend STIP and needs to solution for traffic – this was proposed MPO needs to move OR as a gateway project by the City in the amend TIP to current West Side Study (2000). remove project project forward • The transportation planning process that DelDOT and the Dover/Kent MPO must follow has us stuck with what was proposed • We do not want to move a project forward without consensus of City leaders

Decision Point • If the Council cannot agree that a roundabout is the preferred solution for this DelDOT needs to DelDOT location, we ask you to amend STIP and needs to consent to DelDOT MPO needs to OR move removing this project from current amend TIP to remove project project the CTP forward • The MPO MTP is presently being updated and a project that meets the City’s needs can be proposed for this location if this one is removed

CTP Projects – City of Dover • Below is the anticipated projects in the City based on the current FY19-24 and proposed 21-26 CTPs. FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 Cost ($ Million) US 13, Lochmeath Way to Puncheon Run Connector PE PE/ROW PE/ROW PE/ROW/C C C C C $77.0 SR 8, Connector from Commerce Way to SR 8 PE PE PE ROW C C $2.5 Kenton Road, SR8 to Chestnut Grove Road PE PE/ROW PE/ROW PE/ROW C $28.0 West Street, New Burton Road to North Street PE PE/ROW ROW C $2.5 College Road, Kenton Road to McKee Road PE PE ROW ROW $8.0 HEP KC, SR 8 & SR 15 Intersection Improvements PE PE/ROW ROW/C C $6.5 SR1, Scarborough Road C- D Roads PE PE PE ROW ROW/C ROW/C $35.0