Council Packet - REVISED 02-07-2020

Regular City Council Meeting Agenda February 10, 2020 - 7:30 p.m. City Hall Council Chambers 15 Loockerman Plaza - Dover, Delaware Open Forum - 15 Minutes Prior to Official Meeting (7:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. Invocation by Bishop Thomas L. Holsey Pledge of Allegiance Led by Councilman Taylor Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of January 27, 2020 2. Tribute No. 2020-01 William W. Pepper, Sr. 3. Public Hearing/Final Reading of Proposed Ordinances The First Reading of the Proposed Ordinances was accomplished during the Council meeting of December 9, 2019. The ordinances are available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." A. Ordinance #2019-19 with Staff Amendment #1 and Planning Commission Amendment #1 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) B. Ordinance #2019-22 - Rezoning of property located at 4 Lakeview Drive, consisting of 0.63+/- acres, owned by William E. Ardito. The property is currently zoned R-7 (One-family Residence) and the proposed zoning is RG-1 (General Residence). (Tax Parcel: ED-05-068.13-01-08.00-000; Planning Reference: Z-20-01; Council District: 3)

Council Agenda - February 10, 2020 Page 2 4. Presentations - 2019 Annual Reports A. Fire Department * 5. Dover Human Relations Commission Report - January 16, 2020 A. Revisions to the DHRC Strategic Plan 2019-2021 (Commission Recommendation: Revising the years of the DHRC Strategic Plan to reflect the years 2020 - 2023) (Commission Recommendation: Approval of the revised Strategic Plan) B. Discussion - Intake Form (Deferred further discussion of the intake form to the Dover Human Relations Commission Meeting scheduled for February 20, 2020) C. Proposed Revisions to DHRC Brochure - Mission Statement (Deferred revisions to the DHRC Brochure until the revised strategic plan is approved by City Council) 6. Council Committee of the Whole Report - January 28, 2020 * A. Utility Committee 1. Dedication of Water and Wastewater Infrastructure - Leander Lakes Apartment Complex (Committee recommendation: Acceptance of water and wastewater infrastructure within the public utility easement in Leander Lakes Apartment Complex. Dedication is to include all of the referenced water and wastewater infrastructure.) 2. Update on Water Main Breaks B. Safety Advisory and Transportation Committee * 1. Evaluation of Bids - Fiscal Year 2020 Street and Alley Program (Committee recommendation: Award a unit price contract, based upon Bid #20-0014PW for the FY 20 Street & Alley Program to George & Lynch, Inc. based on the unit prices for each work item submitted. The estimated value of the contract is $1,037,893.90. Work will be performed in strict accordance to the Bid Specifications.) 2. Reconsideration - Prioritization of City of Dover State Capital Transportation Program (CTP) Projects (Committee recommendation: Switching item #11 - Loockerman Street/Forest Street Intersection with item #5 - Crawford Carroll Avenue Extension) * 3. Quarterly Update - Bicycle and Pedestrian Subcommittee * 4. Discharge of Bicycle and Pedestrian Subcommittee (Committee recommendation: To sunset the Subcommittee) * 7. Monthly Reports - December 2019 A. City Assessor’s Report B. City Council's Community Enhancement Fund Report C. City Manager’s Report D. City Planner’s Report E. Controller/Treasurer’s Budget Report F. Fire Chief’s Report G. Police Chief’s Report

Council Agenda - February 10, 2020 Page 3 8. Annexation/Rezoning Requests/First Readings of Proposed Ordinances The First Reading is offered on the following Proposed Ordinances. They are recommended for referral to the Utility Committee on February 25, 2020; the Planning Commission on March 16, 2020; and that a Public Hearing be set for April 13, 2020 at 7:30 p.m. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. A. Ordinance #2020-02 Amending the Zoning Ordinance and Zoning Map of the City of Dover by changing the zoning designation from RMH - Residential Manufactured Home (Kent County zoning classification) to R-8 - One Family Residence (City of Dover zoning classification) on that property located at 1448 North Little Creek Road, consisting of 0.22+/- acres, owned by Holly L. Mayer. (Tax Parcel: ED-00-077.00-01-02.00-000; Planning Reference: AX-20-01; Council District 2) B. Ordinance #2020-03 Amending the Zoning Ordinance and Zoning Map of the City of Dover by changing the zoning designation from RS1 - Residential Single Family (Kent County zoning classification) to RG-2 - General Residence for 73.34 acres and C-2A - Limited Commercial for 5.26 acres with the property frontage along McKee Road subject to the COZ-1 - Corridor Overlay Zone 1 (City of Dover zoning classifications) on that property located at 1385-1389 McKee Road, consisting of 78.60+/- acres, owned by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III. (Tax Parcel: ED-00-067.00-01-01.00-000; Planning Reference: AX-20-02; Council District 4) 9. Final Reading - Proposed Ordinance #2020-01 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of January 27, 2020. The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." A. Proposed Budget Amendments * 10. 2020 Staff Appointment - City Council A. Assistant City Clerk . . . . . . . . . . . . . . . . . . Janella M. Tauchus 11. City Manager’s Announcements 12. Council Members’ Announcements 13. Adjournment into Executive Session /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\02-10-2020 Council Agenda.wpd Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property;

Council Agenda - February 10, 2020 Page 4 Executive Session Pursuant to: 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR CITY COUNCIL MEETING The Regular Council Meeting was held on January 27, 2020 at 7:30 p.m. with Council President Hare presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Polce, Mr. Taylor, and Mr. Lindell. Mr. Cole was absent. Staff members present were Major Stump, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Rhodes, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:42 p.m.). OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hare declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. There was a moment of silence for the National Basketball Association (NBA) player, Kobe Bryant. The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Mr. Neil moved for adoption of the consent agenda, as amended, seconded by Mr. Lindell and carried by a unanimous roll call vote (Cole absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JANUARY 13, 2020 The Minutes of the Regular Council Meeting of January 13, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. PROCLAMATION - BLACK HISTORY MONTH The City Clerk read the following Proclamation into the record: WHEREAS, during Black History Month we celebrate the many contributions and achievements made by African American's to our nation's economic, cultural, spiritual, and political growth. The Association for the Study of African American Life and History has chosen "African Americans and the Vote" as the 2020 Black History theme which emphasizes the ongoing struggle on the part of both black men and women for the right to vote; and WHEREAS, this year is the 100th anniversary of the Nineteenth Amendment ending the women's suffrage movement and the 150th anniversary of the Fifteenth Amendment granting the rights of black men to the ballot after the Civil War. Until the Voting Rights Act of 1965, black disfranchisement laws undermined the guarantees for many southern blacks. From the turn of the twentieth century to the mid-1960s, the contribution of black suffragists occurred within the women's

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 2 movement and black voting rights movement emphasizing the importance of their voting rights through campaigns and legal suits; and. WHEREAS, African American men and women have made extraordinary sacrifices and untold contributions to this great country of which we as Americans should be very proud. Now, therefore, I, ROBIN R. CHRISTIANSEN, Mayor of the City of Dover, Delaware do hereby proclaim February 2020 as BLACK HISTORY MONTH in the City of Dover and urge all citizens to recognize the essential role of African Americans in shaping our nation's history, and commit to working together to build a society that lives up to its dynamic principle of liberty and justice for all. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Reverend Rita Paige. PROCLAMATION - HUMAN TRAFFICKING AWARENESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, according to the National Human Trafficking Hotline, "human trafficking is a form of modern-day slavery in which traffickers use force, fraud or coercion to control victims for the purpose of engaging in commercial sex acts or labor services against his or her will affecting every communities across age, gender, ethnicity and socio-economic backgrounds."; and WHEREAS, the International Labor Organization estimates 20.9 million victims of human trafficking globally and is a $150 billion industry worldwide in which 68 percent are trapped in forced labor, 26 percent are children, 55 percent are women and girls and 45 percent are men and boys; and. WHEREAS, this year marks the 20th anniversary of the Trafficking Victims Protection Act passed by Congress establishing methods for prosecuting traffickers, preventing human trafficking and protecting victims and survivors of trafficking. Recognizing potential red flags and knowing the indicators of human trafficking is a key step in identifying more victims and helping them find assistance. Delaware leaders, social organizations and Delaware Healthcare Association all are devoting efforts to raise awareness and help stop the epidemic. Now, therefore, I, ROBIN R. CHRISTIANSEN, Mayor of the City of Dover, Delaware do hereby proclaim January 2020 as HUMAN TRAFFICKING AWARENESS MONTH in the City of Dover and urge all residents to take action by being informed, spread awareness and know the signs for it could save someone's life. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Reverend Rita Paige, Reverend Carol Harris, and Captain Tim Sheehan of the Salvation Army. PRESENTATION - TYLER TECHNOLOGIES - 2020 REVALUATION PROJECT RESULTS (RYAN ZUCK) Mr. Paul Miller, Tyler Technologies, reviewed a presentation titled "City of Dover, DE - Revaluation 2020 Project Results," (Exhibit #1).

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 3 Mr. Sudler asked if the resident or property owner providing data is responsible for looking and verifying the square footage and then providing the information that Tyler Technologies put in. He also asked how do they make sure that the resident knows how to properly calculate. Responding, Mr. Miller stated that property owners will lie to them. He noted that they will not normally lie about square footage too much and especially on the data mailer. Mr. Miller stated that on the data mailer is a sketch of the property owner's house with all the measurements there, so normally, if he points to a wall, but this is a round room, but if that wall right there is 15-feet, anybody in this room with a tape measure, measures that better get 15-feet. He stated that it is not an appraisal project, it is data. Mr. Miller stated that if the property owner could measure their house or they could ask them to come out or the City Assessor's Office. He noted that most of the items that are corrected on data mailers are more like they do not have three and a half bath, they only have two and a half, things like that. Responding to Mr. Sudler, Mr. Miller stated that they do not compare the data with any property in the City. He noted that they only want to compare it to other properties in their neighborhood. Mr. Miller stated that neighborhood is basically a line that they draw based on experience in market data. He stated that they will go outside the neighborhood to look for comps for unique or difficult properties. Mr. Neil stated that lease land communities are unique in the fact that the homeowners own the home, but do not own the land, basically the statistics shows that from 2010 to 2015, his community dropped 28% in the home value. He noted at the same time, the community owner came in and said their property is worth less, and therefore they dropped their assessment. Responding to Mr. Miller, Mr. Neil stated their assessment department dropped the assessment from $7.5M to $5M. Mr. Neil noted that rents never went done, rents always went up. He stated that the community was sold for $16M, the rents have now jumped from 2017 to 2020 starting in February, a total of $100 per month, 223 homes. Mr. Neil stated that he has seen from the City, that those homes are selling well below the original two or the 2015 values, which sold well below the 2010 values. Mr. Neil stated that he would not anticipate that there is going to be a drop again. He noted that the unfair part about it is that under State law, the assessed value that increases for the community owner and the homeowners are forced to pay. Mr. Neil stated it is very unfair, but they cannot do anything unless the State begins to change and make the laws more equitable for people owning homes. He noted that looking through the statistics for all the manufactured home communities to note, not only the sale values, but the fact that those rents are increasing. He stated that they should not have a drop even though the burden still falls upon the homeowners. Mr. Miller noted that their job is equitably and to fairly put the value. He noted that they have to reflect the value as of a certain date and they cannot predict what the market is going to do. Mr. Miller clarified that there is no reason for him to believe that they did not recognize the decline. He noted that if the market went down in any community in the City, regardless, they should have recognized that through the sales and the new values.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 4 SILVER LAKE SEWER MAIN BREAK UPDATE (ANDY RIGGI) Mr. Andy Riggi, Assistant Public Works Director, Kent County, reviewed a presentation titled "Kent County Main Transmission - December 19th - Sewer Overflow," (Exhibit #2). Responding to Mr. Sudler, Mr. Riggi stated they did not replace that pipe with another concrete pipe. Mr. Riggi noted that their plan is to replace the damaged portions with PVC, so it handles the corrosion. Responding to Mr. Sudler, Mr. Riggi stated that the original pipe only had a working pressure of 50 PSI, so the pipe that they are putting back is actually a class of 165, so it is 165 PSI. Responding to Mr. Sudler, Mr. Riggi stated that the pipe varies from anywhere from five to eight feet, typically, there were some spots it is has to go under utilities, it gets deeper, but they found where they accessed it was about five feet deep. Responding to Mr. Sudler, Mr. Riggi state that they will put the concrete adapters back in, slide in a piece of PVC, and then they will sleeve it with a standard mechanical joint coupling. Responding to Mr. Slavin, Mr. Riggi stated that they have only identified the one portion and the construction project will take until the summer to remediate. Mr. Slavin stated the project is going to go through some of the most well-preserved areas they have naturally in the City. He noted that it did not matter that it was the County's pipes that failed, it was, "there goes the City of Dover again." He stated it would be helpful as we go forward if, just a friendly suggestion to the County is if they could really step up their efforts on communication to the public about what this project is. Mr. Slavin stated that there is a lot of confusion out there as to what this is, a lot of people believe this is the result of poor management on the part of the City of Dover, and quite honestly it is not. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 14, 2020 The Council Committee of the Whole met on January 14, 2020 at 6:00 p.m., with Councilman Slavin presiding in the absence of Council President Hare. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole (arrived at 6:05 p.m.), Mr. Polce, Mr. Taylor, and Mr. Lindell. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 5 Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Update on the Towne Point School and Discussion of a Dog Park (Anderson) Update on the Towne Point School Reverend Rita Paige, Chair the IMA Social Action Committee, advised that she, Reverend Theodore Henderson, President of the IMA, and Reverend Geraldine Jones met with the Assistant City Manager, the superintendent of the Capital School District, the principal of Towne Point Elementary School, and one of the employees of Towne Point Elementary School on September the 24, 2019 and, as a result, they will be able to utilize the Towne Point Elementary School immediately and moving forward for a period of five to seven years for programs and services free of cost up until 9:00 p.m. while there is a custodian on site. Reverend Paige noted that, according to the superintendent, there would have to be another school referendum in seven years to decide what to do with Towne Point Elementary School. Reverend Paige stated that they also discussed the current programming at Towne Point and noted that the City’s Park and Recreation Department already has an after school program located there. Responding to Mr. Taylor, Reverend Paige advised that the gym and the cafeteria would be available to them; however, the cafeteria would only be available after 6:00 p.m. due to the current programming. She also noted that one of the pastors who is a member of the IMA, IMA Social Action Committee, and Women and Children Transformation Ministries International, will start holding her women's ministry meetings there on Tuesday, January 21, 2020. Mr. Sudler suggested considering meetings regarding youth gang prevention. Responding to Mr. Neil, Reverend Paige stated that they would schedule a meeting with the Assistant City Manager, Mr. Kirby Hudson; the City Manager, Mrs. Donna Mitchell; and the IMA Social Action Committee planning committee to start working out plans for utilizing the space and integrating their programming with the City’s Parks and Recreation programming so that they are all on the same page. Mr. Neil noted that in order to best utilize the site, they would have to make sure that the public knows exactly what is going to be available there and suggested posting the information on the City of Dover website. Discussion of a Dog Park Mrs. Donna Mitchell, City Manager, advised that they met with the Parks and Recreation staff in October and compared the master plans for both Dover Park and Schutte Park to determine the optimal location for a dog park. She noted that Staff is currently working on an architectural engineering design Request for Proposals (RFP) for all of the amenities that they want to implement for both parks. Mrs. Mitchell advised that Schutte Park is best suited for the dog park because of the

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 6 land that is available. She also noted that they would be seeking public input on each of the proposed park elements, such as the “can do” playground, the nature park, and the skate park. Responding to Col. Dix, Mrs. Mitchell stated that she was unsure if they could use Innovative Readiness Training (IRT) for the cyclone fencing. She noted that they were using them for the grading, which was scheduled to start around October 2020, and they would be limited to what was included in the grant application. Mrs. Mitchell advised that she would inquire about the cyclone fencing. Mr. Anderson stated that the Innovative Readiness Training program grant was going to save the City approximately $750,000 for grading and bringing in new fields, which is a very positive partnership with the Defense Department. Responding to Mr. Taylor, Mrs. Mitchell advised that the time line from completion of planning to implementation is open; however, she hopes to have the RFP completed in the next few weeks and to get started before the end of the fiscal year, noting that there is still state grant money that she wants to be sure to capture. Col. Dix moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:19 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Presentation - Diversity and Inclusion Study Mr. Gary Smith, founding partner of IVY Planning Group, reviewed the Diversity & Inclusion (D&I) Assessment Findings & Recommendations Overview and gave an overview of the work they have done in the State of Delaware and the assessment that they conducted for the City of Dover. Mr. Smith noted the following: • As much as you can elevate diversity and inclusion as an element, the leadership of an organization and their commitment to leading and creating diversity and inclusion accountability goes a long way to whether or not the project will be successful. A small subset of the IVY Group clients are translating from a

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 7 conversation to what real diversity inclusion metrics are going to be and what the accountability is going to be. • A strong indicator of the likelihood that you are going to fit is tenure. As the next generation of the workforce grows, many of the millennials and Gen Z’s that are going to participate in driving successful outcomes do not feel initially included, that they fit, or that their voice is always heard. Consideration will have to be given to the tension between longstanding tenured employees and what it means to be a new voice in the room and how to ensure those who are newer in the organization will be heard. • Applicant tracking systems should track not only who was hired but also who applied. • Job descriptions should be simplified and consistent across the organization to aid in tracking people’s progress through the organization and to ensure that a lack of promotion is not based on how the job description is written. • The employee life cycle from hire, onboard, mentor and develop, and separate should be evaluated and assessed to ensure equity. • The financial crisis of 2008 resulted in a lack of investment in developing next generation leaders. Leaders suddenly found themselves responsible for processing work and spending less time with people. Organizationally, work was getting done with fewer people and those executors were not replaced with leaders. Time spent on tasks now is 80% and time spent leading and developing people is 20%. Twenty years ago, that ratio would have been flipped and this is an important element to talk about and it is important to hold leaders accountable for their ability to lead across differences. Responding to Mr. Sudler, Mr. Smith stated that, in general, leaders have been extremely effective at getting a lot done; however, it is at the expense of people leadership. He advised that a very transactional leadership style is governing and strategic investments are not being made to ensure that next generation leaders are prepared to lead. Mr. Smith noted that this is important because a large percentage of the City of Dover workforce is close to being eligible to retire, resulting in a brain drain and the next generation of leaders is not necessarily prepared to replace it. Mr. Smith stated that, in order to ensure that the next generation is prepared to lead, an investment will have to be made in teaching them what the real principles of leadership are. He noted that most of the people walking into organizations today are really good doers but not necessarily leaders. Mr. Smith advised that this is the case with most organizations that they work with, both public sector and private sector. • Organizational culture matters. The better the culture, the more people understand how the organization's culture works and they feel included in that culture and connected to it. • The more you can make data driven decisions about what is going on in your organization, the more defensible your choices are going to be and you will be in a better position in the event that anyone in the organization says things are not fair or does not like the way things are being done.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 8 • Assessments are important tools to know what is really going on in the organization. Responding to Mr. Sudler, Mr. Smith stated that owning D&I means that it is on the executive leadership’s agenda all the time and that the accountability for the results of the D&I strategy resides with executive leadership. If it is not on the agenda and if executive leaders do not know where they are on this strategic journey, it is not going to work. Ownership looks like resource allocation where the biggest resource is their time and their attention, there are clear accountability for the leaders when they do not perform around this topic and, ultimately, leadership is prepared to address when the best performer is the worst offender of D&I. Mr. Smith advised that there has to be a dissatisfaction with the current state because if you think the way the organization right now is wonderful and perfect, you are not going to invest in D&I. The organization has to be willing to assess itself and there must be strategies that address, understand and operationalize diversity. Mr. Sudler asked if there was an instrument that any organization or municipality could use that would help to assess the leadership and the perceived climate of the workforce and the effectiveness of the leadership. Responding, Mr. Smith advised that there are a number of assessment tool right now; however, he was not as worried about the instrument as he was the activity and he advised that it is way more important right now that everyone be expected to go through this leadership assessment process. Mr. Smith stated that a lot of leaders never get feedback around their leadership style and are not being evaluated on the effectiveness of how they are showing up with their people. Ms. Dina Abercrombie, IVY Planning Group, provided an overview of the City of Dover assessment. She noted the following: • There were a number of strengths that came out as a result of the work, one of which was continuation of a great pride that the employees of the City of Dover have for being city of Dover employees and serving the citizens of the City of Dover. Also that the perks of being a City of Dover employee were reasons to stay and to continue to serve the citizens. • The police department actually does a fairly good job at tracking applicants and the demographics of the applicants through the process. They were very transparent about the process of becoming a police officer and how to succeed through the process. • The myth that there is a disassociation between diversity, increasing the numbers of under represented groups in organizations at every level, and qualification continues to permeate through the City. • An exorbitant number of diverse candidates were dropping out at the oral board stage. The oral board panel was very homogeneous, which increases potential bias.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 9 Mr. Sudler requested elaboration on the oral board process and an explanation of why they believe there may be some bias. Responding, Mr. Taylor stated that, as a retired Dover police officer, he went through the oral board process numerous times. He explained there were three officers sitting at a table and he was on the opposite side of the table. Mr. Taylor noted that very rarely were there any African Americans on the other side of the table and it was an intimidating and very difficult process. He stated that he understood why younger officers bow out of the process and that preparation is key. Mr. Taylor advised that there is currently no one of color higher than the rank of sergeant at the police department and if you are going into an oral board process and there is no one sitting across the table who looks like you, you feel as though you are at a grave disadvantage right from the very beginning. Responding to Mr. Anderson regarding the interview process, Ms. Abercrombie stated that the questions were consistent across the board. She suggested making certain that there is representation at the oral board to make certain that candidates feel included. She also suggested preparation through mentoring or sponsorship before the applicant gets to that table and being able to really support the organizational goal of increasing diversity. Ms. Abercrombie advised that applicants who do not have English as a second language are also at a disadvantage at the oral boards. Ms. Abercrombie noted that a critical piece in demonstrating a commitment to diversity is how you look online. She stated that the police department could do a much better job of reflecting the commitment to representing a diverse community. Ms. Abercrombie advised that their splash page picture was all white male officers and there were mug shots of people of color. She noted that the visual representation of that can be off-putting for someone that is looking for an organization that they may be attracted to applying to. • The opportunities for promotion or receiving feedback was determined based on relationships with the managers. • Disconnect between the desire to advance D&I within the City and the accountability. Mr. Taylor advised that the police department had a very difficult time recruiting from within because it was interpreted as a racist department and trying to get some of the African Americans from Dover to become a Dover police officer was almost impossible. He noted that it probably took the hiring of retired Chief Mailey, the City’s first African American chief, to really get over the hump. Mr. Taylor asked if rebranding the City as whole would help to attract young African American talent or talent of color. Mr. Smith advised that the narrative, or how you talk about the value and why people should want to work for the City, must be changed. He noted that it starts with telling the story differently, acknowledging that yesterday it was this way, tomorrow it is going to be different. Mr. Polce, noting that there was a benchmarking of the City’s data from the 2006 to 2010 community survey, asked for information on the qualitative data methodology

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 10 used. Responding, Ms. Abercrombie advised that the qualitative piece revolved around gathering data from the constituents, the employees of the City. She stated that they held 11 focus groups and around 20 individual interviews of leaders, asking all interviewees the same questions and asking all focus group participant the same questions. Ms. Abercrombie advised that they conducted a frequency analysis and the ones that showed up most frequently were matched against impact as well. Responding to Mr. Polce, Ms. Abercrombie stated that the same methodology was used when approaching some of the work with the State and its partners. She advised that they use the relevant workforce data across the state of Delaware as well as the U.S. Responding to Mr. Neil, Ms. Abercrombie acknowledged that diversity and inclusion training, leading across difference, and understanding how to put on a diversity and inclusion lens is not always intuitive for everyone. She advised that it requires some intentional learning and that they have many recommendations around leadership commitment and investment in training the leaders and helping them to understand what it means to be a leader that leads across difference and embraces difference and leads their teams as a model of a leader that strategically leads across difference. Ms. Abercrombie noted that they have recommended a number of training courses that they have used to train other organizations, many to great success. She advised that the diversity and inclusion strategy would be delivered the following day and it really takes a lot of the high level, high meaning, high impact recommendations and gives you a roadmap on how to achieve them. Mr. Slavin stated that the findings echo what they have been hearing in the community and they now have the science and data behind them. He asked how they use the data now to drive the reform that is needed and that will be a transformational moment for the leaders. Responding, Ms. Abercrombie stated that the first step that is critically important is that leaders have to own it which means time, resources, and understanding what it means to be a transformational leader and operationalizing diversity and inclusion into their daily business. She advised that transformation means that D&I is an unconscious, competent action that whenever you think about how you are doing our business, you are doing it with everyone in mind and understanding that your citizenry is already so diverse. Ms. Abercrombie suggested ensuring that the leaders have an understanding of what D&I really means and how to operationalize it, which could mean taking every component of the business and really looking at how D&I drives it and looking at where there might be some system bias within the process that can be addressed. She noted that consistency is key because it is a marathon, not a sprint, which results in being able to talk about results, meeting goals, setting goals that you actually meet and talking about those openly and transparently. Mayor Christiansen stated that he believed that applicant tracking and exit interviews were necessary statistics. Mr. Smith advised that they fully support the exit interview

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 11 process; however, they feel that they are being done too soon after separation and they suggest waiting approximately eight months for the person to separate gracefully and know that they are alright. Mr. Smith noted that then they are more willing to be forthright and honest about what really happened to drive them out the door. He also advised that there is a difference between voluntary and involuntary separation and the importance of tracking the demographics of those who have separated, and there should be parity in that data. Mr. Anderson asked what five key benchmarks they should have. Responding, Mr. Smith encouraged looking at the data in the elements of the life cycle, such as the onboarding process, to see problems like some people are given mentors and sponsors on their way in the door and some people are not. He noted that the oral boards with the police department were so intimidating because the applicant’s had no one to coach them or give them the map to the maze. Mr. Smith and Ms. Abercrombie advised that there is a wealth of benchmarking data in the separation data, who chose not to apply, the census data for existing talent, and the quality of feedback for development. Mr. Anderson asked for successful strategies for developing current workforce talent and encouraging people to apply for promotions and to take advantage of the City’s education programs. Responding, Mr. Smith explained that women and people of color are generally overeducated and underemployed. He noted that they are spending more time paying attention to who is applying for jobs at the rate that they should be as opposed to are they building their skill sets. Women and people of color keep preparing for the next job while white men get picked for the next job. Mr. Smith stated that it was risky to encourage someone to look at tuition reimbursement programs and to utilize them because we are over invested in tuition reimbursement, but it is not showing up in employment. He advised that, statistically, if you take 10 requirements for a job, generally women will not apply for that job unless they have all 10 requirements and men, in general, will apply if they have two of the 10 requirements. Mr. Smith stated that it was important to make sure that the 10 things you said are requirements really are requirements because if they are overstated, a lot of women will be discouraged from applying. He advised that a scarcity of applications should be a red flag that there is some inequity in the system. Mr. Anderson, noting that some areas of the City had a lot of participation and some did not, asked if it reflected a commitment in some areas and some mid level leadership that did not value scheduling employees to participate. Responding, Mr. Smith stated that participation is usually telling a story. If people are optimistic about what is going to happen, people participate. Sometimes people are just surveyed out. In this case he thought there were some participation issues and some cynicism that they had to fight through to elevate participation. Mr. Smith advised that they were willing to host a focus group whenever they thought it would make it a little bit easier to attend.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 12 Ms. Abercrombie stated that participation overall was 39% which, as a whole, was consistent with what they experienced across their other engagements with Delaware. The challenge they had was that not one sworn officer participated in the process, which was very disconcerting because it is one third of a voice that is not represented in the study. She noted that one of the challenges is that people want to know how this will affect them and what will be done with the data and, because the majority of the sworn officers are white male, that may tell one story. Ms. Abercrombie also noted that the women and people of color that did not participate may tell another story. Responding to Mr. Anderson, Mr. Smith advised that the study had been fully vetted by many of their consultants and the only thing that was not included in the study after review might be a level of granularity or detail around how to do something or a fifth or a sixth tactic supporting one of the strategies. He assured members that no high impact items were excluded. Mr. Sudler compared and contrasted transformational and transactional leadership styles and suggested moving toward a transformational leadership style for the City, which is a shared vision which incorporates all of the employees to be motivated in what they are trying to accomplish, especially in a diversity and inclusion initiative. Mayor Christian expressed concern that an accurate sampling of the police department did not occur and suggested that perhaps it was due to shift schedules or overtime. He wondered if it was possible for the IVY Group to arrange to get an accurate sampling of the police department attitudes, conditions, and experiences of the officers within that department for an addendum to provide more accurate information in the report. Responding, Ms. Abercrombie stated that the work could be done as an extension. Mayor Christian stated that he felt it was vital that they have a larger percentage of all of the employees, noting that 61% of the employees, some of which are from the police department, did not they participate and they want a true picture of the organization. Mr. Smith stated that, more than the fact that the data or the results will change, it will be a more defensible process because it was more inclusive. He agreed that it would be beneficial if there is a chance to hear from another audience that they have not heard from. Responding to Mayor Christiansen, Ms. Abercrombie suggested scheduling 90 minutes for the focus groups. Mr. Slavin noted that sometimes you authorize a study and you get results that are not pleasant and one of those results was that a portion of an entire department chose not to participate. He stated that he thought those were the results and he did not think that they had a chance to do it over now because it would be disingenuous to the report to say to everyone that these are the results, read through them and now you get to get interviewed, which might skew the results. Mr. Slavin stated that he was more concerned that the information was disclosed this late in the process that no one participated when all of these meetings had been scheduled for a long time and there was a concerted effort to make sure there was participation.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 13 Mr. Contant, referring to page nine of the report that says that the total participation rate was 39% and that none of the sworn officers took part in the study, stated that the table has police officers listed with multiple counts and a participation percentage. Responding, Ms. Abercrombie clarified that police department civilians and, in actuality, two officers participated that were not a part of the main population of the sworn officers and they were listed as such. She advised that the sergeants, master corporals, and lieutenants did participate; however, none of the sworn officers below the sergeant level participated. Mr. Contant suggested denoting that in the report. Mr. Bobby Wilson, 1561 Nathaniel Mitchell Road, asked what transformational leadership looks like when dealing with African American businesses. Responding, Mr. Anderson stated that there is ongoing discussion about looking at procurement and reforms holistically and invited Mr. Wilson to give input. Mr. Taylor advised that when reviewing bids he will ask if there is fairness, a pre-bid meeting, or something that will level the playing field. Mr. Wilson requested Mr. Taylor to check into the process because it is leaving African American businesses out of the game. Mr. Ronnier Henry, 218 North Kirkwood Street, expressed concern with the handling of his complaints with the police department and suggested that accountability should start at the top and he asked what the internal and external processes were for dealing with corruption. Responding, Mayor Christiansen directed Mr. Henry to the complaint form on the Dover Police Department’s website. He advised that the form could be submitted to either him, the Police Chief, or Internal Affairs for investigation. Mayor Christiansen advised that if Mr. Henry was not satisfied, he could also take his complaint to the Attorney General’s office. He also offered to meet with Mr. Henry the following day to review his complaint. Mr. Henry suggested implementing a plan for the future by setting up programs in the schools, similar to the ROTC program, for police cadets and council members. Ms. Ann Smith, 132 Oakmont Drive, commended the City for all of the hard work that had been done, recognizing the hours and hours of dedication. She stated that she thought looking at the city and developing a plan for inclusion was wonderful. Ms. Smith Discussion - City of Dover Affirmative Action Plan Councilman Sudler read the following statement: “As an elected official for the city of Dover tasked to render balanced growth and opportunity where diversity is valued. I believe that it requires an in depth analysis of the city's preceding quotas and other affirmative action policies aimed to support inclusion and fair based principles which are aligned with our solicited aims for the City of Dover located on our city's website.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 14 Henceforth, the United States federal regulations acknowledged as a 1965 affirmative action policy serves as the focal point for increasing the number of women holding political office and a variety of countries. The proportion of women on company boards, the number of ethnic minorities in higher education, and even the number of men opting to take paternity leave. Nevertheless, although several methods exist for organizations and governments to improve diversity, few are as efficient as affirmative action strategies initially created to address historical discrimination against disadvantaged groups, women and racial minorities, which affirmative action plans now also play an essential role in diversifying the workplace and adding to economic prosperity. Opponents to affirmative action plans are often framed in terms of procedural and distributive justice violations in which distributive justice refers to perceptions of the fairness of the distribution of outcomes. And a violation occurs when individuals perceive the opportunities are not earmarked based solely on merit. Unfortunately, according to the diversity and inclusion assessment for the City of Dover, Delaware administered by the IVY Planning Group under section one titled Advancement Opportunities with the City of Dover are unclear and inconsistent for people of color. Many respondents shared that people advanced based more on the relationship than merit, which implies a weakness in the advancement and performance reward process. The statement of a perceived violation of employee advancement indicates to the reader that it appears that something more than current anti-discrimination policies is needed to bring about change in the workforce for the City of Dover. Therefore, I believe that it is vital that city council consider a discussion centered on the empirical evidence on the effects of quotas on the representation of women and ethnic groups. Those thoughts to benefit most directly minority group members, and how other municipalities and organizations are achieving affirmative action strategies and tactics as a means of aiding our city in orchestrating best practices, for implementing diversity and inclusion initiatives that fortify the aims of the first day and capital of Delaware. Moreover, it is also essential to concede when and why, the opposition to quotas arise. Hence, referring back to the diversity and inclusion assessment on page 33, under Diversity Inclusion and Work Culture at the city. One employee stated that favoritism exists and thus no fair treatment to all. "One day I may be favored and one day not." Regardless of whether affirmative action policies are weak or strong, they are highly contentious and typically invoke heated adverse reactions and opposition, which these reactions are mainly influenced by judgements of procedural fairness or anxieties over the integrity of the procedures for allocating resources which were demonstrated in the above statement. Not withstanding, affirmative action is a set of techniques for rectifying discrimination, which consists principally of forcing personnel systems to become

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 15 more objective, and to eliminate preference built in. Not necessarily spitefully. But because of the way society was composed, if an employer has barely any minorities and women, that employer is going to have to recruit in a very vigorous way from the rejected groups. Those notions as mentioned above is my rationale for beseeching that the legislative finance and administrative committee placed the current affirmative action policy initiatives for the city of Dover on January 2020. City council has a whole meeting agenda so that a SWOT analysis consisting of a strength, weaknesses, opportunities and threats can be presented in conjunction with the review of the diversity and inclusion assessment report as an opportunity to efficiently address how to strengthen the city's diversity and inclusion weaknesses in our workforce. Thank you. That concludes my comments.” Mr. Anderson stated that he thought the City was not getting results because it does not plan to get results and they need to change. He thought that the first principle should be that we value each and every person and treat them fairly in the promotion system to create a truly inclusive and diverse environment with a diverse pool of applicants and equal opportunities. Mr. Anderson noted that a diverse workplace would create an environment where staff can relate to the community around us and that will improve our customer service, our communication with the community, and create a culture where people feel included no matter who they are. Mr. Anderson asked if everyone was being told about promotions, how they were being encouraged, how diversity was valued, if there was some disconnect and, if so, how it was being addressed. He noted that the Legislative, Finance, and Administration Committee should evaluate the strategy report, along with some of the other recommendations that have been presented to the Committee in the past that have never been fully implemented. Chairman Lindell stated that they have a clear study that has been done and he thought it should be discussed at the workshop. He noted that he did not want to see redundant policies or “feel good” policies that will be forgotten. Mr. Lindell advised that, in the education field, they are surveyed to death and he did not participate in this survey. He stated that his lack of participation in surveys is due to the feeling that the upper echelons of leadership are going to do what they want to do anyway, regardless of what he says, and he felt that a portion of the 61% that participated in this survey felt the same. Mr. Lindell stated that he thought City Council needed to work together to get this right and to hold everyone accountable. Mr. Sudler stated that he brought this issue forward because he was not aware of previous discussions about Affirmative Action or whether or not there is actually a plan that is available currently or if one is being structured. He requested either the City Manager or the Director of Human Resources to provide a history of the review of Affirmative Action. Responding, Mrs. Donna Mitchell, City Manager, stated that she previously responded to Mr. Sudler that the City does not have an Affirmative Action Plan. She noted that it does not relate to all City business and they have to ensure that policy development covers all of the areas that should be covered.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 16 Mrs. Mitchell advised that although personnel is a vital part of affirmative action, it is only one part of it. She noted that the Diversity and Inclusion Study and the associated strategic plan will help them formulate a plan. Mrs. Mitchell stated that Staff had been looking at samples of Affirmative Action Plans to get a better understanding. Mr. Neil stated that he was fully committed to an affirmative action plan that will enable the City to find competent people, regardless of their color, gender, or ethnic background. Mr. Anderson moved to recommend referring the proposed City of Dover Affirmative Action Plan to Staff for further study. The motion was seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Cole absent). Project Carry-Forw ard B u d get B al ances/ Proposed Budget Amendments/Ordinance #2020-01 Mrs. Donna Mitchell, City Manager, reviewed the Project Carry-Forward Budget Balances and Proposed Budget Amendments and Ordinance #2020-01. Mrs. Mitchell pointed out that City Hall Improvements has an addition to the project of $90,800. She advised that those funds are from the accumulated savings from the deferred purchase of a construction loader and savings after the purchase of a street sweeper and police vehicles. Mrs. Mitchell stated that those funds would be used to cover the security improvements and the changes they are making for the moves within City Hall which were not covered in the budget. She also noted that funds are earmarked in that project to replace the chairs and table in the caucus room with less bulky, more streamlined furniture. Mr. Anderson, noting the large number of water main breaks lately, asked if Mrs. Mitchell felt that they were in a relatively secure position financially. Responding, Mrs. Mitchell stated that there were emergency funds for those repairs and contingency reserves and capital asset reserves to help with unexpected repairs if there are not enough emergency funds. She advised that the wastewater rate study that would be implemented next year will help to maintain capital. Staff recommended approval of the proposed budget amendments totaling $11,906,100 for Fiscal Year 2020 and adoption of Ordinance #2020-01. Mr. Slavin moved to recommend approval of Staff's recommendation, seconded by Mr. Taylor and unanimously carried.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 17 By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Cole absent). (The First Reading of the ordinance will take place during the latter part of the meeting.) Dover Library - Kent County Reciprocal Borrowing Funds Mr. Matt Harline, Assistant City Manager, reviewed the background and analysis regarding the Dover Library - Kent County Reciprocal Borrowing Funds. Staff recommended authorizing the City Manager or her designee to send a letter detailing the proposed uses for the $125,000 allocation. Mr. Slavin moved to recommend approval of Staff's recommendation, seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Cole absent). Mr. Polce moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 8:36 p.m. By unanimous consent the Council Committee of the Whole meeting was adjourned. Meeting adjourned at 8:38 p.m. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Lindell and carried by a unanimous roll call vote (Cole absent). QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of December 31, 2019. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Revenue Report as of December 31, 2019. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Cole absent). CONFIRMATION OF POLICE PENSION ELECTION - RETIRED LIEUTENANT TIMOTHY MULLANEY, SR. - THREE YEAR TERM TO EXPIRE JANUARY 31, 2023 The term of office of Retired Lieutenant Timothy Mullaney, Sr. on the Police Pension Plan Retirement Committee expires on January 31, 2020. Pursuant to Chapter 62 - Law Enforcement, Article III - Pension Plan, Division 2 - Retirement Committee, Section 62-102(c)(2), notice of an election was given to all plan members. Only one nomination was received, therefore, no election was held. Acting Chief Stump nominated Retired Lieutenant Timothy Mullaney, Sr. to serve a three year term, to expire on January 31, 2023.

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 18 By consent agenda, Mr. Neil moved for approval of the nomination of Retired Lieutenant Timothy Mullaney, Sr. to serve on the Police Pension Plan Retirement Committee, for a three year term to expire on January 31, 2023. The motion was seconded by Mr. Lindell and carried by unanimous roll call vote (Cole absent). APPOINTMENT OF DEPUTY CITY SOLICITOR - GARY E. JUNGE, ESQUIRE By consent agenda, Mr. Neil moved for approval of the appointment of Gary E. Junge, Esquire as Deputy City Solicitor for a term to May 11, 2020. The motion was seconded by Mr. Lindell and carried by unanimous roll call vote (Cole absent). FIRST READING - PROPOSED ORDINANCE #2020-01 Council President Hare reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinance will take place during the Council Meeting of February 10, 2020. Mrs. Donna Mitchell, City Manager, stated that there is one addition for a City Hall renovation that was not originally budgeted last year, and that is coming from savings from different projects from last fiscal year. She noted that another item that is in the first reading that was not in the presentation to Legislative, Finance and Administrative Committee, is the $125,000 additional funds the City received for the library that was brought forth at the last committee meeting. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: Ordinance #2019-02 Amending Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-7 - Registered Sexual Offenders CITY MANAGER'S ANNOUNCEMENTS None. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Hare wished Mr. Lindell a happy birthday. Mr. Anderson invited citizens to join him for Holocaust Remembrance Day. He noted that human rights are very important issues, as seen with the Human Trafficking Awareness. He stated it is important to always remember the importance of human rights for everyone, whether they are in your group or not, we are all one people. Mr. Slavin noted it was Major Stump's last meeting as acting Chief. Mr. Slavin thanked Major Stump for his service to the City of Dover. Major Stump stated that since Chief Mailey retired, he has had the opportunity to come to City Council Meetings, even dating back to when he was a Captain, getting to fill in. He stated that the City of Dover is truly lucky to have those who take pride in their City. He stated they give the time

CITY COUNCIL MEETING OF JANUARY 27, 2020 PAGE 19 and effort to each and every member of this Council. Major Stump stated he truly appreciates all the support that everyone has shown him and the men and women of the Police Department. He noted that once you are here for a while you really have a different perspective on a lot of things, and it has really meant a lot. Major Stump stated he appreciates all the support and he thinks things will be good in the future. Mr. Taylor thanked Major Stump. Mr. Taylor noted he grew up with Major Stump, went through Dover Police Department together, they have seen the City change together. He noted that he is encouraged about Major Stump's tomorrows. Mr. Taylor stated that there is a lot out there and to enjoy it. He wished Major Stump the best for him and his family. Mr. Sudler stated that with Mr. Anderson, they will have a town hall meeting in Council Chamber on Thursday, January 30, 2020 at 6:30 p.m. to 800 p.m. to discuss some of the issues going on downtown from the business owners' perspective. Mr. Harline stated that Ms. Patricia Crosby is the Interim Library Director. He noted that she is a staff member with Library Systems and Services. He noted that they will be started the advertisement for the director position as soon as they approve the announcement. Mr. Neil moved for adjournment, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 8:29 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of January 27, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\01-27-2020 REGULAR COUNCIL MINUTES.wpd Exhibits Exhibit #1 - Presentation titled “City of Dover, DE - Revaluation 2020 Project Results” Exhibit #2 - Presentation titled “Kent County Main Transmission - December 19th - Sewer Overflow”

EXHIBIT #1 Regular Council Meeting of 01/27/2020 City of Dover, Delaware Capital of the First State City of Dover, DE Revaluation 2020 Project Results Presented by Tyler Technologies

Agenda • Introduction • The Revaluation Process • Results and Statistics •Q&A

City of Dover Project Staff • Derek Arnold – Regional manager for the Northeast. Derek has over 12 years of mass appraisal and assessment experience. • Ryan Zuck – Associate Appraisal Project Supervisor. Ryan has over 12 years of mass appraisal experience • Steve Beccio – Sr. Commercial Appraiser. Steve has 35 years of mass appraisal experience. • Michael Tew – Appraisal Commercial Reviewer. Michael has over 13 years of mass appraisal experience. • Christina Gobin-Messier – Implementation & Support Specialist. Christina has over 25 years of mass appraisal experience, including software support.

Why Do a Revaluation? • Equity - The market is constantly changing and every property is not affected equally. Fair market value is affected by a number of factors including property class (residential, commercial, industrial), property location, individual property desirability and market supply and demand. • The City of Dover Assessor's Office has a primary mission to maintain the property assessment system in a way that is equitable, fair and uniform to all citizens of the City of Dover and at the same time meet all constitutional and statutory requirements. • We are conducting a revaluation for the 2020 Grand List, which will be reflected in the tax bills for July 1, 2020.

The Revaluation Process Phase I  Project Commencement  Data Mailers  Database Edits Phase II  Valuation Analysis - Land  Valuation Analysis - Buildings  Valuation Analysis - Income & Expense  Market Modeling  Review Sales and Neighborhood Assignments  Build and test Valuation Models Phase III  Review of Residential Values  Review of Commercial Values  Assessor Review of Values  Refine Model Values  Mail Notices to Taxpayers Phase IV  Schedule Informal Hearings  Conduct Informal Hearings  Informal Hearing Resolution  Project Completion

The Revaluation Process Phase I  August, 2019  Project Commencement – kickoff meeting with Ryan Zuck & Cheryl Bundek.  September, 2019  Data mailers sent to property owners  Income and Expense forms sent to property owners  Data edits run on the file and provide results for assessor’s review & changes deemed necessary.

The Revaluation Process Phase II  October 2019 – December 2019  Analysis of recent sales (2017-2019 calendar year)  Analysis/modification of existing neighborhood boundaries  Analysis of returned Income and Expense forms  Update Marshall and Swift cost calibrations  Generate and run residential model for market and comparable property analysis  Test cost/market valuation models in Computer Assisted Mass Appraisal (CAMA) system  Preliminary values produced and reviewed by company appraisers

The Revaluation Process Phase III  January 2020  Review of Residential and Commercial Values  Assessor Review of Values  Refine Model Values if necessary

The Revaluation Process Phase IV • February - March 2020  Property owners notified of new assessments  Schedule Informal Hearings  Informal Taxpayer review with Tyler staff  Informal Taxpayer resolution by Tyler staff  Produce Certification Documentation for Tax Assessor

Q: How was the value of properties determined? • Based upon the data on file for each property, along with an analysis of recent sales and rentals of similar properties in the neighborhood, Tyler utilized a computer assisted mass appraisal (CAMA) process to estimate the current market value. Values were reviewed by both Tyler and the Assessor.

Q: How is the quality of the new values measured? • The International Association of Assessing Officers (IAAO) has developed standards to measure the quality of revaluations. • Standards for level of assessment, amount of dispersion among the sales used, and measurements for equity between high value and low valued properties are all taken into account.

Standards for Quality All Classes Measure of Assessment Level .90 – 1.10 (value) Price Related Differential (PRD) .98 – 1.03 COD (By Class) Single Family • Newer/Homogeneous ≤ 10 • Older/Heterogeneous ≤ 15 • Rural/Seasonal ≤ 20 Income Properties • Larger/Urban ≤ 15 • Smaller/Rural ≤ 20 Vacant Land ≤ 20 Unsold Test .95 to 1.05

Results for Dover Sales • Residential 3,361 Total Sales (1/1/2017 to 12/31/2019) 1,355 Valid Sales, used in market analysis. Median 95.81 COD 5.97 PRD 1.00 • Commercial 200 Total Sales (1/1/2017 to 12/31/2019) 49 Valid Sales, used in market analysis. Median 1.00 COD 6.18 PRD 1.01

Assessment Changes by Class • Real Estate Overall +9.49% • Residential +16.31% • Commercial +6.47% • Exempt properties are not included

Q: When will taxpayers be notified of new value? • Notice of new assessments will be mailed in February of 2020. The new assessment will be reflected in the July 1, 2020 tax bill. • New assessments be available online and on lists concurrent with the mailing of the notices.

Questions & Answers Thank you for your interest in the 2020 Dover revaluation.

EXHIBIT #2 Regular Council Meeting of 01/27/2020 Kent County Main Transmission December 19th – Sewer Overflow

Kent County Main Transmission December 19th – Sewer Overflow Diana Golt, Director of Public Works Andrew Riggi, Assistant Director of Public Works

th December 19 - Lime Application

Accessing the Pipe Lake Club Apts

Pipe @ Lake Club Apts – Good Condition

January 6th Up and Down Stream of the Break at Silver Lake Park

PETITION TO AMEND ZONING ORDINANCE TEXT Report to the Dover City Council for February 10, 2020 Report on Recommendation of Planning Commission from January 21, 2020 with Development Advisory Committee Review Report Proposed Changes: Text Amendments to the following: • Zoning Ordinance, Article 3 – District regulations o Section 9 – General Residence and Office Zoning (RG-O) Summary of Amendment: The proposed ordinance is to allow for barbershops to be included as a preferred use permitted subject to conditional use review within the City’s H zone (Historic District Zone) in the RG-O zone (General Residence and Office Zone). Ordinance Number: Proposed Ordinance #2019-19 File Number: MI-20-01 Planning Commission Action: Following a Public Hearing on January 21, 2020 where no members of the public spoke, the Planning Commission voted (7-0) to recommend approval of the proposed Text Amendment inclusive of the additional clarifications and changes of Staff Amendment #1. Discussion of the Planning Commission included questions on the term “barbershop” and “personal service establishments.” See the included Excerpt of the Meeting Minutes of the January 21, 2020 Planning Commission meeting. Attachments: • DAC Comments: Department of Public Works, Office of the Fire Marshal, DelDOT • Excerpt of Minutes from November 26, 2019 Council Committee of the Whole: Legislative, Finance and Administration Committee Meeting • Excerpt of Draft Minutes from January 21, 2020 Planning Commission Meeting • Ordinance #2019-19 with Staff Amendment #1/Planning Commission Amendment #1 The following Report was prepared regarding MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O). This includes the City Planner’s Report and comments received on the proposed Text Amendment. This information was provided to the Planning Commission for their January 21, 2020 meeting.

MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O) Planning Commission Recommendation Report from January 21, 2020 Page 2 of 4 MI-20-01 Proposed Ordinance This proposed Ordinance is by a constituent request and sponsored by two members of City Council. The proposal was presented to the Council Committee of the Whole: Legislative, Finance and Administration Committee at their meeting of November 26, 2019. See attached Excerpt of Committee Meeting Minutes. The Committee forwarded a recommendation of support for the Ordinance to City Council. A First Reading was held by City Council on December 9, 2019 and the Public Hearing dates were set for consideration of the Text Amendment by the Planning Commission and City Council. As text amendments are proposed to the Zoning Ordinance, a Public Hearing and Recommendation by the Planning Commission is required; this is scheduled for January 21, 2020. Then City Council will conduct a Public Hearing and take Final Action on the proposed Ordinance #2019-19 at their meeting of February 10, 2020. In preparation of the Proposed Ordinance #2019-19, a housekeeping (editing) correction was also proposed (by the City Clerk’s Office) to correct the zoning district name in the Section heading. Agency Review As part of the Ordinance review by Development Advisory Committee (DAC) members, the Planning Office received comments from the City’s Public Works and Electric Departments, the Office of the Fire Marshal, and DelDOT. These agencies had no objections to the proposed Text Amendment; however, some agencies noted that entities seeking to take advantage of the changes in permitted uses would be subject to additional review processes for establishment of new uses. Planning Staff Review The Planning Staff reviewed the proposed Ordinance (as it was not initially developed by Staff). It is noted that this proposed Ordinance (Text Amendment to the RG-O zone) is not limited to one specific property nor does it grant approval to establish such use on a particular property. With this Text Amendment, any property zoned RG-O (General Residence and Office Zone) and subject to the H (Historic District Zone) could seek Conditional Use approval to establish the barbershop use (and/or the other uses listed in Article 3 §9.14 (b)). In reviewing the proposed text for consistency with other Zoning Ordinance provisions related to barbershops as a use, it was found that most commercial zones utilize the more inclusive term “personal service establishments.” The Zoning Ordinance, Article 12 provides the following definition: Personal service establishment: Establishments primarily engaged in providing individual services generally related to personal needs, such as a hair salon. Staff also evaluated the other conditions outlined for “limited commercial activity” in the Historic District zone areas in the RG-O zone. These items are listed as Article 3 §9.14 (b)i-vi and relate to floor area, Architectural Review Certification, parking, and new construction bulk standards. Items (b)iii-v specifically refer to the “retail” user; however, the listing of uses for limited commercial activity (subject to Conditional Use approval) contains more than just

MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O) Planning Commission Recommendation Report from January 21, 2020 Page 3 of 4 “retail” uses. Antique shops, art galleries, gift and card shops, book stores, specialty hobby stores would be considered “retail.” Bakeries and restaurants typically are not; nor would barbershops or personal service establishments. Staff recommends removal of the reference to limit these conditions to just “retail” uses and make all uses listed in Article 3 §9.14 (b)i subject to them. The conditions would consist of the following: a total floor area not to exceed 2,000 SF; requirements for issuance of an Architectural Review Certification; and with no requirement for parking. Staff Amendment #1 Following DAC Review, Planning Staff reviewed the current proposed Ordinance #2019-19 and developed a Staff Amendment to include additional clarifications and changes based on department/agency concerns. The proposed changes presented as Staff Amendment #1 are outlined below as a series of Staff Recommendations 1-4. Staff Amendment #1 is recommended for adoption. Staff Ordinance Proposed Revision Reason/Notes Recommendation Lines 1 29 Replace the words “barbershops” The term “personal service with “personal service establishments” is more establishments.” inclusive and is consistent with other references for this type of use in most commercial zones. A barbershop is a type of “personal service establishment.” 2 31 Remove reference to retail use. To establish the same general Revise Item 9.14(b)iii to read as: conditions for all types of uses iii. Total floor area of any one for “limited commercial use is not to exceed 2,000 activity.” square feet. 3 34 Remove refence to retail use. To establish the same general Revise Item 9.14(b)iv to read as: conditions for all types of uses iv. Such uses will be subject to for “limited commercial historic district requirements and activity.” will therefore require an architectural review certificate. Architectural review certificates for uses described above shall not be granted unless it has been demonstrated that the proposed use will result in either no material change to the exterior of the structure visible from State Street or will result in a restoration of the structure to an appearance which can be documented to more closely reflect the historical appearance of that structure. Material change would include modifications to

MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O) Planning Commission Recommendation Report from January 21, 2020 Page 4 of 4 doors, windows and masonry, other than routine maintenance. 4 41 Remove reference to retail use. To establish the same general Revise Item 9.14(b)v to read as: conditions for all types of uses v. No parking shall be required for “limited commercial for the use. activity.” This also clarifies the parking requirements as the RG-O zone specific to these uses. The RG-O has specific parking requirements for office uses, residential units, and other specific conditional uses. Planning Commission Review and Action Following a Public Hearing on January 21, 2020 where no members of the public spoke, the Planning Commission voted (7-0 of the members present) to recommend approval of the proposed Text Amendment inclusive of the additional clarifications and changes of Staff Amendment #1. Discussion of the Planning Commission included questions on the terms “barbershops” and “personal service establishments.” See the included Excerpt of the Meeting Minutes of the January 21, 2020 Planning Commission Meeting. The Staff Amendment #1 consists of the Staff Recommendations #1-4 are displayed in the chart above. By action of the Planning Commission, these items were recommended for adoption and are considered to be Planning Commission Amendment #1. A revised version of the proposed Ordinance including Staff Amendment #1/Planning Commission Amendment #1 is provided.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: DECEMBER 31, 2019 APPLICATION: Text Amendment: General Residence and Office Zoning (RG-O) FILE #: MI-20-01 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC 1. No objections to the proposed amendments. WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed text amendments. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F MI-20-01 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 12/31/19 D S O H V A E L R APPLICATION: Text Amendment General Residence and Office Zoning FILE #: MI-20-01 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. This office has no objections to the change. 2. If there is change in occupancy classification, plans from an authorized/licensed design professional are required to be submitted to the Chief Building Inspector showing code compliance with the new occupancy. This submittal needs to be approved by the Chief Building Inspector. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: December 31, 2019 T =============================================================== APPLICATION: Text Amendment (General Residence & Office Zoning) FILE#: MI-20-01 REVIEWING AGENCY: DelDOT CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: 1. DelDOT has No Objection to the Text Amendment.

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on November 26, 2019 at 6:00 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson (arrived at 6:05 p.m.), Mr. Neil, Mr. Slavin, Mr. Cole (arrived at 6:02 p.m.), Mr. Taylor, and Mr. Lindell. Mr. Polce and Mr. Sudler were absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Garfinkel and Mr. Shelton (Safety Advisory and Transportation) and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda By unanimous consent, the agenda was adopted. Reconsideration - Prioritization of City of Dover State Capital Transportation Program (CTP) projects During the Regular Council meeting of October 14, 2019 members approved the Committee's September 24, 2019 recommended priority ranking for the coming year, as amended. Mrs. Donna Mitchell, City Manager, advised that they have had another meeting with the Delaware Department of Transportation (DelDOT) officials and they were advised that the Loockerman Street/Forest Street Intersection project, which was #4 on the City’s Transportation Prioritization List, has been placed on hold because there does not seem to be interest in the traffic circle. She recommended prioritizing the project as #11, the last one on the list. Mayor Christiansen advised that he met with Secretary of Transportation Cohen to review the entire project and they indicated that different options were being considered for that area other than a traffic circle. Mr. Neil, noting that this area is supposed to be a gateway into the City, suggested making it priority #11 and then revisiting the project in January when they know exactly what DelDOT is thinking. Agreeing with Mr. Neil, Mr. Lindell noted the various traffic choke holds around the City and stated that he thought this project still needed to be a priority. He thought that a conversation between Mayor Christiansen and Secretary Cohen might help shed some light on the situation. Mr. Neil moved to recommend reprioritizing item #4 - Loockerman Street/Forest Street Intersection as item #11 and discussing the project further in January 2020. The motion was seconded by Mr. Slavin and unanimously carried. Quarterly Update - Bicycle and Pedestrian Subcommittee This item was deferred due to the absence of a subcommittee representative. Mr. Hare moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Shelton and unanimously carried. Meeting adjourned at 6:10 p.m.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 26, 2019 PAGE 2 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Evaluation of Proposals - Weyandt Hall Elevator Modernization Mr. Michael Hamlett, Central Services Director, reviewed the background and analysis regarding the Evaluation of Proposals for the Weyandt Hall Elevator Modernization. Responding to Mr. Shevock, Mr. Hamlett advised that the jack does not pose a safety concern and it is standard procedure in the modernization process to look for any issues that may arise in the near future. Mr. Anderson asked if the work that was purely cosmetic would be eliminated if the project ran over budget or if there was a planned strategy in the event of a cost overrun. Responding, Mr. Hamlett stated that there was not necessarily a strategy to deal with a catastrophic issue; however, they could postpone some of the recommendations based upon what is found when they pull the cylinder. He advised that he is recommending some substantial mechanical upgrades and he would probably defer the stainless steel cladding and things of that nature if necessary. Mr. Hamlett noted that other items, such as the hoistway patching, were necessary to bring the elevator into compliance. He advised that the elevator is severely outdated and items such as the void in the concrete wall may have been acceptable 20 or 30 years ago but they are not acceptable now. Mr. Hamlett stated that the contractor has advised him that they have a 90 to 95% success rate with the cylinders. Responding to Mayor Christiansen, Mr. Hamlett stated that there are monthly elevator inspections and annual load and capacity testing for certification. He stated that he believed the elevator recall and fire alarm system tests were conducted as a part of the annual test. Mr. Hamlett also advised that the elevator would be out of service for approximately 28 weeks, depending upon the start date, and that a performance bond was not requested of the contractor. Staff recommended awarding the Elevator Modernization contract to Delaware Elevator as per the proposal submitted in response to RFP #20-0005FM. Mr. Neil moved to recommend awarding the Elevator Modernization contract to Delaware Elevator as per the proposal submitted in response to RFP #20-0005FM, with the provision that a performance bond be required in the contract. The motion was seconded by Mr. Anderson and unanimously carried. Presentation - Diversity and Inclusion Study This item was deferred due to the unavailability of the consultant. Proposed Ordinance #2019-19 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) Mrs. Dawn Melson-Williams, Principal Planner, advised that the proposed ordinance amendment was the result of a constituent request. She noted that the proposed ordinance would add barbershops as a potential conditional use in the General Residence and Office Zoning (RG-O) zone.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 26, 2019 PAGE 3 Mr. Slavin advised that he and Mr. Polce agreed to sponsor the ordinance, which seeks to modernize some of the zoning in the downtown area. He noted that the zoning on one side of South State Street allows barber shops and the zoning on the other side of the street does not. Mr. Slavin advised that Representative Sean Lynn, the constituent who requested the amendment, was in attendance and could answer any questions. Mr. Lynn, 282 Troon Road, advised that he was present only in his capacity as a constituent. He stated that he was approached by Mr. Joe Chilcote about opening a barber shop in his building at 315 South State Street, which is simply a storefront comprised of two rooms. Mr. Lynn noted that Mr. Chilcote has spoken to the neighbors and Council people and he has the support of the couple that live on the block. He advised that his law firm occupies the majority of the block. Mr. Neil asked if a barber shop would attract business downtown and, if so, if Mr. Chilcote was qualified to operate a barbershop. Responding, Mr. Joseph A. Chilcote, 315 South State Street, stated that he had been a fully licensed barber for two years and that he currently has a lot of military clientele. Mayor Christiansen asked if there would be an old fashioned barber pole. Responding, Mr. Chilcote stated that if he were permitted to have one, he was definitely not opposed to putting one up. Mr. Slavin noted that there was a time 20 plus years ago when there was a prohibition for any kind of personal care businesses up and down Loockerman Street as a revitalization strategy for downtown so that you would not see tattoo parlors and nail salons sweep into vacant buildings. He stated that in the 20 years that have intervened, you can walk down Loockerman Street and see where they have relaxed that standard. Mr. Slavin advised that it was done because they are good businesses and they want to bring people downtown to spend money and support those businesses. Mr. Lindell stated that he agreed with the fact that they want to be able to expand businesses and when there are glitches in the code like this, it is good to update them to make sure that they are not stifling business, especially in this case when the business could simply exist across the street. Responding to Mr. Taylor, Mr. Chilcote stated that there was free two hour parking on The Green, if there is space available. He also noted there was always opportunity to park in front of the courthouse and around a lot of the city buildings. Mr. Chilcote stated that he thought it would be a good opportunity for other people to see the other businesses walking to his barber shop. Mr. Lynn stated that this issue underscores a larger problem with the difficulty of opening businesses in downtown Dover. He noted that it was still going to be months before Mr. Chilcote can open his shop because of the process to adopt the ordinance and the need for a conditional use permit. Mr. Lynn guaranteed that the City’s code enforcement officers were going to say that the building, which is 300 square feet, will need to be sprinklered and then they will go to Construction Code Board of Appeals. He encouraged Council to think about how difficult it is to open a business in downtown Dover, which is an area that they are trying to revitalize. Mr. Lynn noted that before he moved into the block, it was almost completely uninhabited except for the Delaware Made Store, the Friends of Old Dover, and a few offices. He stated that he developed a significant amount of this block, three buildings, and the last renovation was incredibly difficult to get done. Mr. Lynn advised that he had to put in a $15,000 fully fabricated metal staircase fire escape.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 26, 2019 PAGE 4 Mr. Lindell suggested that the issue could be considered at a future workshop. Mr. Anderson moved to recommend adoption of the ordinance. The motion was seconded by Mr. Hare. Responding to Mr. Hare, Mrs. Melson-Williams advised that the RG-O zone is primarily a residence and office zone and if the property is also in the historic district, it can be considered through a conditional use process. She noted that The House of Coffi, Delaware Made, and Park Green Galleries were recent examples of properties that have moved through that conditional use process to establish retail and restaurant uses, some being located on this same block. Mr. Hare asked if those buildings were sprinklered. Mrs. Melson-Williams advised that the requirements for sprinkling are based on the use and the type of construction of a building according to the provisions of the building and fire codes. She stated that it would be evaluated for any new tenant going into an existing building citywide, not just within this block. Mrs. Melson-Williams advised that she would have to defer to the Fire Marshal’s Office for the individual requirements for a fire alarm or sprinkler system, which are related to occupancy, the size of the space, and what it is next to. She noted that Staff is always ready to answer questions and help guide applicants through the review processes that are established by the City’s codes and regulations. Responding to Mayor Christiansen, Mrs. Melson-Williams advised that if the text amendment moves through the review process, there would be a first reading at the December Council meeting with a public hearing at the January Planning Commission meeting on the text amendment and a Council final action in early February. She noted that the only expediting they could do of a potential conditional use application would be to accept that application the first week in February, which would schedule it for a March meeting of the Planning Commission. Mrs. Melson-Williams noted that these were the requirements of the zoning ordinance as they exist or could exist, depending on action on the text amendment. The motion to recommend adoption of the ordinance was unanimously carried. Proposed Ordinance #2019-20 Amending Chapter 102 - Taxation, Article IV - Abatement of Real Estate Taxes, Section 102-113 - Qualifications Mrs. Traci McDowell, City Clerk, advised that the Dover Code currently directs applicants for the abatement of real estate taxes to submit their documentation to the City Clerk’s Office. Noting that the Clerk’s Office merely forwards the documents to the Tax Office, Mrs. McDowell advised that the amendment would direct the applicants to the proper receiving office, which is the Tax Office. Mr. Slavin to recommend adoption of Ordinance #2019-20, seconded by Mr. Neil and unanimously carried. Annual Review of Investment Policy Ms. Lori Peddicord, Controller/Treasurer, advised that the Investment Policy provides guidance on the investment of public funds that will provide the highest investment return consistent with the maximum safety of principle. She noted that it conforms to all state and local statutes governing public funds investment. Ms. Peddicord reviewed the Investment Policy, noting that only two changes were being recommended. Staff recommended approval of the submitted changes.

CITY OF DOVER PLANNING COMMISSION January 21, 2020 Excerpt from Meeting Minutes – Draft The Regular Meeting of the City of Dover Planning Commission was held on Tuesday, January 21, 2020 at 7:00 PM in the City Hall Council Chambers with Vice Chair Andrea Maucher presiding. Members present were Mr. Adams, Mr. Roach, Ms. Edwards, Mr. Hartman, Mr. Baldwin, Mr. Tolbert, and Ms. Maucher. Mrs. Welsh and Dr. Jones were absent. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mrs. Samantha Bulkilvish, and Mr. Jason Lyon. No one represented this application, and no one spoke from the public during the Public Hearing. NEW APPLICATIONS 2) MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O) – Public Hearing and Review for Recommendation to City Council of Text Amendments to the Zoning Ordinance, Article 3 – District Regulations, Section 9 – General Residence and Office Zoning (RG-O). The proposed Ordinance allows for barbershops to be included as a preferred use permitted subject to conditional use review within the City’s H (Historic District Zone) in the RG-O zone. The Ordinance also seeks to remove the word “zoning” from the section heading and replace it with the word “zone.” Ordinance #2019-19. • A copy of the Proposed Ordinance #2019-19 is available on the City’s website www.cityofdover.com under the Government Heading: Ordinances, Resolutions & Tributes. https://www.cityofdover.com/ordinances-and-resolutions • First Reading was held by City Council on December 9, 2019 where the Public Hearing dates were set for Planning Commission on January 21, 2020 and City Council on February 10, 2020. Representatives: None This is a text amendment to a portion of the Zoning Ordinance, specifically Article 3, Section 9 which is the General Residence and Office Zoning. This is a proposed ordinance that was a constituent request that was sponsored by two members of City Council. They presented the proposal to the Council Committee of the Whole the Legislative, Finance and Administration Committee back on November 26, 2019. That Committee forwarded the proposed Ordinance with their support to City Council and a First Reading was held on December 9, 2019. Because it is an amendment to the Zoning Ordinance, it then has to go through a review process here with the Planning Commission that is subject to Public Hearing and then Public Hearing and Final Action on the Ordinance would be at a future City Council Meeting. This is Proposed Ordinance #2019-19. The summary of it is that it is a proposal to allow barbershops to be included as a preferred use permitted subject to the Conditional Use Review in those areas of the RGO (General Residence and Office Zone) which are also located in the Historic District Zone. If you look at the Ordinance itself under Article 3, Section 9.14 (b) in order to stimulate limited commercial activity in the RG-O (General Residence and Office Zone) where the Historic District Overlay Zone also exists, there are a number of uses listed there in b1 that include things like antique shops, art galleries, gift and card shops, book stores, specialty hobby stores, bakeries Excerpt of Planning Commission Meeting of January 21, 2020 Page 1 of 3

and restaurants. This Proposed Ordinance would add the term “barbershops” to that list. In looking at the Text Amendment, it did go through review with our Development Advisory Committee. There were no real oppositions or objections to the proposed Text Amendments. Some of the entities did note that in order to take advantage of the said Ordinance if it is adopted, there may be additional review processes that would be necessary to establish that use or any of the other uses listed. Planning Staff also looked at this Proposed Ordinance. They do note that the proposal is not specific to any one particular property; however, there is one very interested party that if it was to be established a Conditional Use Application would be necessary to be filed in order to establish it for any particular property. Planning Staff does have some recommendations in regards to this Text Amendment. The first one they are suggesting is for consistency proposes. They found that most of our other commercial zones rather than using the term “barbershops” actually use the term that is more inclusive and that is “personal service establishments.” In our Report, you can see that the definition of a “personal service establishment” is “establishments primarily engaged in providing individual services generally related to personal needs such as a hair salon.” The other thing that they did look at is for these limited commercial activities is that there are a list of conditions related to their establishment and they deal with things like floor area, the Architectural Review Certification process which is if you are making exterior changes to a building that is in the Historic District, some provisions related to parking and new construction bulk standards. Those items of conditions currently as they are described in the Code refer to the retail user; however, if you actually look at this list of limited commercial activity, there are more than just retail users in that list. Things like antique shops are certainly retail but things like bakeries and restaurants typically are not considered retail in how we look at the Code and barbershops would not either. They are recommending as part of their Staff Amendment #1 that the references that limits those conditions to just retail uses be removed and make all of the limited commercial activity that’s listed there subject to them. So those conditions relate to a floor area limitation, the requirements for the Architectural Review Certification which would be required by other parts of the Code anyway, and it would also clarify that there is no requirement for parking based on the specific use. What they have presented at the end of the DAC Report is what they call Staff Amendment #1 and it has the four components to it. The first being to replace the term “barbershops” with the term “personal service establishments” as they find that it is more inclusive and it’s consistent with the other references in the Zoning Ordinance. Items number 2, 3 and 4 would remove the reference to retail use and thus establish those general conditions to all types of uses for that limited commercial activity. Very specifically, it actually clarifies what the parking requirements in the RGO (General Residence and Office Zone) would be related to these uses because we have had some difficulties with that in the past. The rest of the DAC Report is included, and the Planning Staff is recommending the series of Staff Amendment #1 to the Proposed Ordinance. Mr. Hartman stated that in Staff Recommendation #1 the substitution of “personal service establishments” for “barbershops” which is fairly specific. In that paragraph that the original Text Amendment was proposed, all of those shops are specific: antique shops, art galleries, gift and card shops and bookstores. Those are specific establishments and he doesn’t understand the need to put in “personal service establishment.” What else besides hair salon does that include? Does that include massage parlors? Responding to Mr. Hartman, Mrs. Melson-Williams stated that personal service establishments in the Zoning Ordinance would include the variety of Excerpt of Planning Commission Meeting of January 21, 2020 Page 2 of 3

different beauty shop, barbershop, hair salon, nail salon, and things like any other kind of body work; whether it’s massage or tattoos. It is all collectively gathered under the term “personal service establishments.” If you are interested in just keeping it barbershops, then if someone walked in a wanted to be a beauty salon, the answer would be “no, you are not a barbershop.” So, the Zoning Ordinance, a number of years ago actually did individually list hair salon, barber shop, beauty shop, beauty salon and a variety of terms and it was simplified to the more generalized term of personal service establishments. Each of them tends to have their own Business Licensing provisions, if you are concerned about that which is another aspect of our Code. But they felt that it was a more inclusive term than just limiting it to just barbershops. It is put forth as a recommendation and this Proposed Ordinance is before the Commission and you can make your own recommendations. Ms. Maucher opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Mr. Adams moved to recommend approval to City Council for MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O) inclusive of Staff Amendment #1, seconded by Ms. Edwards and the motion was carried 7-0 by roll call vote with Dr. Jones and Mrs. Welsh absent. Mr. Adams voting yes; he is supportive of the Staff Amendment to broaden the definition for personal service establishment. Mr. Roach voting yes; for reasons previously stated. Ms. Edwards voting yes; based on the more inclusive terminology of personal service establishments. Mr. Hartman voting yes; based on Staff recommendations. Mr. Baldwin voting yes; based on Staff recommendations. Mr. Tolbert voting yes; since Staff has made a thorough understanding for the need of the clarification of the Zoning Code. Ms. Maucher voting yes; based on Staff recommendations. Excerpt of Planning Commission Meeting of January 21, 2020 Page 3 of 3

1 FINAL READING 2 3 CITY OF DOVER PROPOSED ORDINANCE #2019-19 4 WITH STAFF AMENDMENT #1/PLANNING COMMISSION AMENDMENT #1 5 (Staff Amendment #1/Planning Commission Amendment #1 indicated in green text) 6 7 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 8 COUNCIL MET: 9 10 That Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and 11 Office Zoning (RG-O) of the Dover Code be amended by inserting the bold, blue text and 12 deleting the text indicated in red strikeout as follows: 13 14 And be amended by insert the bold, green text and deleting the text indicated in strikeout as 15 follows: 16 17 Section 9. - General residence and office zoning [zone] (RG-O). 18 19 9.1 Uses permitted. In a general residence and office zone, no building or premises shall be 20 used, and no building or part of a building shall be erected, which is arranged, intended, 21 or designed to be used, in whole or in part, for any purpose, except the following: 22 23 9.11 Any use permitted in the general residence zone, except off-street parking 24 accessory to uses in the central commercial zone (C-2). 25 26 9.12 Any use permitted in the RM-2 zone. 27 28 9.13 Business, professional, or governmental office on suitably landscaped lots. 29 30 9.14 The following uses are permitted, conditional upon the approval of the planning 31 commission in accordance with the procedures and subject to the general 32 conditions set forth in section 10.1 and to any specified requirements set forth 33 below: 34 35 (a) After a building complex in this zone has reached a building space area of 36 100,000 square feet, then the following uses shall be permitted as conditional 37 uses, subject to the approval of the planning commission: cafeterias, 38 restaurants, barbershops, beauty shops, travel agencies, banks, copy centers, 39 coffee supplies, retail stores, newsstands and associated laboratory facilities. 40 41 (b) In order to stimulate limited commercial activity in this zone where the city's 42 historic district overlay zone exists and to make this portion of the city's 43 historic district a greater attraction to tourists and residents, the following list 44 of preferred uses may be permitted as conditional uses, subject to the 45 approval of the planning commission: 46 47 i. Antique shops, art galleries, gift and card shops, book stores, specialty 48 hobby stores (i.e., miniatures, models, needlecrafts), bakeries 49 (including baking on premises), barbershops, personal service 50 establishments, and restaurants.

Ordinance #2019-19-Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) with Staff Amendment #1/Planning Commission Amendment #1 Page 2 51 52 ii. Limitation of entrances from State Street only. 53 54 iii. Total floor area of any one retail use is not to exceed 2,000 square 55 feet. 56 57 iv. Such uses will be subject to historic district requirements and will 58 therefore require an architectural review certificate. Architectural 59 review certificates for retail uses described above shall not be granted 60 unless it has been demonstrated that the proposed use will result in 61 either no material change to the exterior of the structure visible from 62 State Street or will result in a restoration of the structure to an 63 appearance which can be documented to more closely reflect the 64 historical appearance of that structure. Material change would include 65 modifications to doors, windows and masonry, other than routine 66 maintenance. 67 68 v. No parking shall be required for the retail user the use. 69 70 vi. If new construction is proposed on State Street between Loockerman 71 and Water Streets, the proposal must not require demolition or 72 extensive modifications of any existing structure which presently 73 contributes to the historic district because of its age or architectural 74 appearance. In addition, the RG-O zone bulk and parking requirements 75 would be waived in certain respects. Lot width and depth will be as 76 appropriate to the site, subject to architectural review and site plan 77 review. Setbacks will be discouraged. Side yards will reflect the needs 78 of adjacent structures by providing adequate light and air to reach 79 existing windows. The height limit of 35 feet or 22 stories will be 80 retained, as will the 85 percent lot coverage limit. The floor area ratio 81 limitation will be raised to 1.0. The parking requirements will be 82 waived. 83 84 (c) Bed and breakfast inns, subject to the following: 85 86 i. A bed and breakfast inn may only be established within a primary 87 residential structure or in an associated accessory structure. 88 89 ii. The owner of the property shall reside on the premises of the bed and 90 breakfast inn or in an adjacent premises. However, if ownership of the 91 property is in the name of a corporation, partnership, trust, etc., a 92 full-time resident manager/operator/innkeeper shall reside in the 93 principal structure on the subject property or adjacent property. 94 iii. The principal structure shall contain at least one full bathroom for the 95 exclusive use of the owner or resident manager and other members of

Ordinance #2019-19-Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) with Staff Amendment #1/Planning Commission Amendment #1 Page 3 96 the immediate household. In addition, one full bathroom shall be 97 provided for each two guestrooms. Each full bathroom shall contain a 98 minimum of one water closet (toilet), one lavatory (sink) and one 99 bathtub or shower stall and shall comply with all applicable building 100 and plumbing codes. 101 102 iv. The number of guestrooms requested shall be set forth in the 103 application for conditional use. The planning commission shall 104 expressly establish the maximum number of guestrooms permitted for 105 any application for which approval is granted. In no case shall a bed 106 and breakfast inn contain more than ten guestrooms. 107 108 v. Off-street parking shall be provided at a minimum of two spaces, plus 109 one space per guestroom. Off-street parking shall be prohibited in the 110 front yard, except that such parking which may be customarily 111 accommodated on a single width driveway may be permitted. Required 112 parking may be provided on the premises or off the premises, provided 113 that such off-premises parking is located within 150 feet walking 114 distance of the bed and breakfast property. 115 116 vi. Lot coverage for a bed and breakfast inn shall not exceed 60 percent of 117 the lot. 118 119 vii. Signage is limited to one sign, not to exceed six square feet in area. 120 Signs may be illuminated, provided that internally illuminated signs 121 shall be prohibited. 122 123 viii. Meals may be served to residents and overnight guests only. No 124 cooking appliances or kitchenettes shall be permitted within the 125 guestrooms, except for small refrigerators and microwave ovens. 126 127 ix. The stay of overnight guests shall be limited to 30 consecutive days. 128 129 x. The owner/operator of a bed and breakfast inn shall maintain a current 130 City of Dover business license and the establishment shall be inspected 131 at least semi-annually by the City of Dover Fire Marshal and the City 132 of Dover Health Inspector for compliance with all applicable life safety 133 and health and sanitation codes. 134 135 9.15 Signs shall meet the regulations found in article 5, section 4, supplementary sign 136 regulations. 137 138 9.2 Performance standards. All uses are subject to performance standards as set forth in 139 article 5, section 8.1. 140

Ordinance #2019-19-Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) with Staff Amendment #1/Planning Commission Amendment #1 Page 4 141 9.3 Site development plan approval. Site development plan approval in accordance with 142 article 10, section 2 hereof shall be required prior to the issuance of building permits for 143 the erection or enlargement of all structures and related accessory structures. Such 144 approval shall also be required prior to the issuance of certificates of occupancy for a 145 change of use. 146 147 9.4 Off-street parking. No parking lot shall be located within the minimum required front 148 yard, nor between the street line and the principal building on the lot. Off-street parking 149 shall be provided in accordance with the provisions of article 4 and article 6 of this 150 ordinance. 151 152 (Ord. of 2-14-1983; Ord. of 1-9-1989; Ord. of 6-26-1989; Ord. of 2-10-1992; Ord. of 7-12-1993, 153 §14; Ord. of 4-25-1994; Ord. of 7-10-2000; Ord. of 2-12-2001; Ord. No. 2012-15, 8-13-2012) 154 155 ADOPTED: * 156 I:\DAC\2020 APPLICATIONS\1 JANUARY 2020\MI-20-01 TEXT AMENDMENT RGO BARBERSHOP AS COND USE\PC AMENDMENT #1 FOR ORDINANCE #2019-19 APPD B 157 ART 3 SEC 9 - RG-O - BARBERSHOP .DOCX 158 159 SYNOPSIS 160 The amendment would permit barbershops in the General Residence and Office (RG-O) zone. 161 (SPONSORS: POLCE AND SLAVIN) 162 163 The Staff Amendment #1/Planning Commission Amendment #1 revises the use to the more 164 inclusive term of “personal service establishment” rather than “barbershops.” It also makes 165 revisions to establish the same general conditions for all types of uses of “limited commercial 166 activity” including clarifying the parking requirements for these specific uses in the RG-O zone. 167 168 Actions History 169 1/21/2020 Planning Commission Recommendation of Staff Amendment #1/Planning Commission Amendment #1 170 1/21/2020 Public Hearing and Review by Planning Commission 171 12/09/2019 - Scheduled for First Reading - City Council 172 11/26/2019 - Introduced - Council Committee of the Whole/Legislative, Finance, and Administration Committee

1 FINAL READING 2 3 CITY OF DOVER PROPOSED ORDINANCE #2019-19 4 WITH STAFF AMENDMENT #1/PLANNING COMMISSION AMENDMENT #1 5 (Staff Amendment #1/Planning Commission Amendment #1 indicated in green text) 6 7 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 8 COUNCIL MET: 9 10 That Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and 11 Office Zoning (RG-O) of the Dover Code be amended by inserting the bold, blue text and 12 deleting the text indicated in red strikeout as follows: 13 14 And be amended by insert the bold, green text and deleting the text indicated in strikeout as 15 follows: 16 17 Section 9. - General residence and office zoning [zone] (RG-O). 18 19 9.1 Uses permitted. In a general residence and office zone, no building or premises shall be 20 used, and no building or part of a building shall be erected, which is arranged, intended, 21 or designed to be used, in whole or in part, for any purpose, except the following: 22 23 9.11 Any use permitted in the general residence zone, except off-street parking 24 accessory to uses in the central commercial zone (C-2). 25 26 9.12 Any use permitted in the RM-2 zone. 27 28 9.13 Business, professional, or governmental office on suitably landscaped lots. 29 30 9.14 The following uses are permitted, conditional upon the approval of the planning 31 commission in accordance with the procedures and subject to the general 32 conditions set forth in section 10.1 and to any specified requirements set forth 33 below: 34 35 (a) After a building complex in this zone has reached a building space area of 36 100,000 square feet, then the following uses shall be permitted as conditional 37 uses, subject to the approval of the planning commission: cafeterias, 38 restaurants, barbershops, beauty shops, travel agencies, banks, copy centers, 39 coffee supplies, retail stores, newsstands and associated laboratory facilities. 40 41 (b) In order to stimulate limited commercial activity in this zone where the city's 42 historic district overlay zone exists and to make this portion of the city's 43 historic district a greater attraction to tourists and residents, the following list 44 of preferred uses may be permitted as conditional uses, subject to the 45 approval of the planning commission: 46 47 i. Antique shops, art galleries, gift and card shops, book stores, specialty 48 hobby stores (i.e., miniatures, models, needlecrafts), bakeries 49 (including baking on premises), barbershops, personal service 50 establishments, and restaurants.

Ordinance #2019-19-Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) with Staff Amendment #1/Planning Commission Amendment #1 Page 2 51 52 ii. Limitation of entrances from State Street only. 53 54 iii. Total floor area of any one retail use is not to exceed 2,000 square 55 feet. 56 57 iv. Such uses will be subject to historic district requirements and will 58 therefore require an architectural review certificate. Architectural 59 review certificates for retail uses described above shall not be granted 60 unless it has been demonstrated that the proposed use will result in 61 either no material change to the exterior of the structure visible from 62 State Street or will result in a restoration of the structure to an 63 appearance which can be documented to more closely reflect the 64 historical appearance of that structure. Material change would include 65 modifications to doors, windows and masonry, other than routine 66 maintenance. 67 68 v. No parking shall be required for the retail user the use. 69 70 vi. If new construction is proposed on State Street between Loockerman 71 and Water Streets, the proposal must not require demolition or 72 extensive modifications of any existing structure which presently 73 contributes to the historic district because of its age or architectural 74 appearance. In addition, the RG-O zone bulk and parking requirements 75 would be waived in certain respects. Lot width and depth will be as 76 appropriate to the site, subject to architectural review and site plan 77 review. Setbacks will be discouraged. Side yards will reflect the needs 78 of adjacent structures by providing adequate light and air to reach 79 existing windows. The height limit of 35 feet or 22 stories will be 80 retained, as will the 85 percent lot coverage limit. The floor area ratio 81 limitation will be raised to 1.0. The parking requirements will be 82 waived. 83 84 (c) Bed and breakfast inns, subject to the following: 85 86 i. A bed and breakfast inn may only be established within a primary 87 residential structure or in an associated accessory structure. 88 89 ii. The owner of the property shall reside on the premises of the bed and 90 breakfast inn or in an adjacent premises. However, if ownership of the 91 property is in the name of a corporation, partnership, trust, etc., a 92 full-time resident manager/operator/innkeeper shall reside in the 93 principal structure on the subject property or adjacent property. 94 iii. The principal structure shall contain at least one full bathroom for the 95 exclusive use of the owner or resident manager and other members of

Ordinance #2019-19-Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) with Staff Amendment #1/Planning Commission Amendment #1 Page 3 96 the immediate household. In addition, one full bathroom shall be 97 provided for each two guestrooms. Each full bathroom shall contain a 98 minimum of one water closet (toilet), one lavatory (sink) and one 99 bathtub or shower stall and shall comply with all applicable building 100 and plumbing codes. 101 102 iv. The number of guestrooms requested shall be set forth in the 103 application for conditional use. The planning commission shall 104 expressly establish the maximum number of guestrooms permitted for 105 any application for which approval is granted. In no case shall a bed 106 and breakfast inn contain more than ten guestrooms. 107 108 v. Off-street parking shall be provided at a minimum of two spaces, plus 109 one space per guestroom. Off-street parking shall be prohibited in the 110 front yard, except that such parking which may be customarily 111 accommodated on a single width driveway may be permitted. Required 112 parking may be provided on the premises or off the premises, provided 113 that such off-premises parking is located within 150 feet walking 114 distance of the bed and breakfast property. 115 116 vi. Lot coverage for a bed and breakfast inn shall not exceed 60 percent of 117 the lot. 118 119 vii. Signage is limited to one sign, not to exceed six square feet in area. 120 Signs may be illuminated, provided that internally illuminated signs 121 shall be prohibited. 122 123 viii. Meals may be served to residents and overnight guests only. No 124 cooking appliances or kitchenettes shall be permitted within the 125 guestrooms, except for small refrigerators and microwave ovens. 126 127 ix. The stay of overnight guests shall be limited to 30 consecutive days. 128 129 x. The owner/operator of a bed and breakfast inn shall maintain a current 130 City of Dover business license and the establishment shall be inspected 131 at least semi-annually by the City of Dover Fire Marshal and the City 132 of Dover Health Inspector for compliance with all applicable life safety 133 and health and sanitation codes. 134 135 9.15 Signs shall meet the regulations found in article 5, section 4, supplementary sign 136 regulations. 137 138 9.2 Performance standards. All uses are subject to performance standards as set forth in 139 article 5, section 8.1. 140

Ordinance #2019-19-Appendix B - Zoning, Article 3 - District Regulations, Section 9 - General Residence and Office Zoning (RG-O) with Staff Amendment #1/Planning Commission Amendment #1 Page 4 141 9.3 Site development plan approval. Site development plan approval in accordance with 142 article 10, section 2 hereof shall be required prior to the issuance of building permits for 143 the erection or enlargement of all structures and related accessory structures. Such 144 approval shall also be required prior to the issuance of certificates of occupancy for a 145 change of use. 146 147 9.4 Off-street parking. No parking lot shall be located within the minimum required front 148 yard, nor between the street line and the principal building on the lot. Off-street parking 149 shall be provided in accordance with the provisions of article 4 and article 6 of this 150 ordinance. 151 152 (Ord. of 2-14-1983; Ord. of 1-9-1989; Ord. of 6-26-1989; Ord. of 2-10-1992; Ord. of 7-12-1993, 153 §14; Ord. of 4-25-1994; Ord. of 7-10-2000; Ord. of 2-12-2001; Ord. No. 2012-15, 8-13-2012) 154 155 ADOPTED: * 156 I:\DAC\2020 APPLICATIONS\1 JANUARY 2020\MI-20-01 TEXT AMENDMENT RGO BARBERSHOP AS COND USE\PC AMENDMENT #1 FOR ORDINANCE #2019-19 APPD B 157 ART 3 SEC 9 - RG-O - BARBERSHOP .DOCX 158 159 SYNOPSIS 160 The amendment would permit barbershops in the General Residence and Office (RG-O) zone. 161 (SPONSORS: POLCE AND SLAVIN) 162 163 The Staff Amendment #1/Planning Commission Amendment #1 revises the use to the more 164 inclusive term of “personal service establishment” rather than “barbershops.” It also makes 165 revisions to establish the same general conditions for all types of uses of “limited commercial 166 activity” including clarifying the parking requirements for these specific uses in the RG-O zone. 167 168 Actions History 169 2/10/2020 Scheduled for Public Hearing/Final Reading – City Council 170 1/21/2020 Planning Commission Recommendation of Staff Amendment #1/Planning Commission Amendment #1 171 1/21/2020 Public Hearing and Review by Planning Commission 172 12/09/2019 - Scheduled for First Reading - City Council 173 11/26/2019 - Introduced - Council Committee of the Whole/Legislative, Finance, and Administration Committee

PETITION TO AMEND ZONING DISTRICT Public Hearing before the Dover City Council February 10, 2020 Recommendation from Planning Commission Meeting of January 21, 2020 with Staff and Development Advisory Committee Review Owners: William E. Ardito Address: 4 Lakeview Drive, Dover Location: Southwest side of Lakeview Drive and southwest of Sunset Drive, immediately abutting Silver Lake Tax Parcel: ED-05-068.13-01-08.00-000 Size: 0.63 acres Present Use: One-family residence (detached) Proposed Use: Bed and Breakfast Comprehensive Plan Designation: Residential Medium Density Present Zoning: R-7 (One-Family Residence Zone) Proposed Zoning: RG-1 (General Residence Zone) Reason for Request: To permit a Bed and Breakfast and potential wedding venue File Number: Z-20-01 Ordinance Number: 2019-22 Planning Commission Recommendation: The Application of Rezoning was represented by the property owner. A Public Hearing was held on January 21, 2020 where one member of the public spoke, and email correspondence was received asking questions regarding the rezoning application. The Planning Commission moved by vote of 7-0 to recommend in favor of the proposed rezoning from R-7 to RG-1. (Draft Meeting Minutes attached.)

Z-20-01 Lands of William E. Ardito at 4 Lakeview Drive: Rezoning R-7 to RG-1 Planning Commission Recommendation Report from January 21, 2020 Page 2 Overview: This rezoning application consists of one parcel of land totaling 0.63 +/- acres located on the southwest side of Lakeview Drive and southwest of Sunset Drive, immediately abutting Silver Lake. The property is zoned R-7 (One-family Residence Zone). The proposed zoning is RG-1 (General Residence Zone). The owner of record is William E. Ardito. Property Address: 4 Lakeview Drive. Tax Parcel: ED-05-068.13-01-08.00-000. Existing Property: The property has frontage along Lakeview Drive to the east, contains an existing one-family detached dwelling structure. The property immediately abuts Silver Lake to the west. There is one access point to the site via a circular driveway. While there is a sidewalk on site from the circular driveway to the main entrance of the existing house, there are no pedestrian facilities along Lakeview Drive and subsequently no pedestrian access to the site. The applicant is seeking rezoning to RG-1 (General Residence Zone) to allow the opportunity to seek future utilization of the building as a Bed and Breakfast and potentially a wedding venue. The change of use of the site will be subject to a separate application/ permit submissions. This application only seeks rezoning of the application from R-7 to RG-1. Surrounding Land Uses The surrounding parcels are all zoned residentially. Immediately to the north is another lake- front property, also currently zoned R-7 (One-Family Residence zone) containing a one-family residence, as are the properties directly across the street to the east. These have a land use category designation of Medium Density Residential. The property immediately adjacent to the south is zoned RG-2 (General Residence Zone) and contains East Lake Gardens, a multiple- dwelling unit Garden Apartment style residential complex. This parcel has a land use category designation of Residential High Density. Comprehensive Plan: In the 2008 Comprehensive Plan, the Land Development Plan (Map 12-1 as amended, dated March 2016) recommends that this property be used for Residential Medium Density. The 2008 Comprehensive Plan references Residential Medium Density land use category on pages 146- 147. In the 2019 Comprehensive Plan, currently pending adoption, the Land Development Plan (Map 12-1, Final Draft dated December 1, 2019) again recommends that this property be used for Residential Medium Density. The following is an excerpt from the 2019 Comprehensive Plan regarding Residential Medium Density (page 12-4): Recommendation for Residential Medium Density Residential Medium Density land uses involve a maximum gross density of eight (8) dwelling units per acre. This type of development may include single family houses on smaller lots, duplexes, townhouses, and some apartments. Some Manufactured Home Park developments would also be considered Residential Medium Density. Medium density residential uses are permitted in the following zoning districts: R-8 (One Family Residence), R-7 (One Family Residence), RM-1 (Medium Density Residence), RM-2 (Medium Density Residence) planned to reflect the historic patterns and mix of land uses common to Dover’s early development, RG-1 (General Residence), RG-2 (General Residence), RG-3 (Group Housing), RGO (General Residence and Office), and MH (Manufactured Housing).

Z-20-01 Lands of Ardito Report to City Council: Planning Commission Recommendation of January 21, 2020 Page 3 The Land Development Plan recommends that Residential Medium Density uses be permitted near existing and planned service and employment centers and in locations well supported by transportation infrastructure and mass transit services. Areas identified as Medium Density Residential can be looked at as potential receiving areas under a transfer of development rights program. Areas in the northern portion of the City are appropriate for Residential Medium Density development. The Rezoning Request is consistent with the Land Use Classification of Residential Medium Density. Table 12-1: Land Use and Zoning Matrix (from the Final Draft of the 2019 Comprehensive Plan) specifies that the following zones are compatible with this land use classification. R-8 (One Family Residence) R-7 (One Family Residence) RM-1 (Medium Density Residence) RM-2 (Medium Density Residence) RG-1 (General Residence) Residential Medium Density RG-2 (General Residence) RG-3 (Group Housing) RGO (General Residence and Office) MH (Manufactured Housing) C-1 (Neighborhood Commercial) Request for RG-1 (General Residence Zone) The types of permitted uses in the RG-1 Zone are given in Article 3 §2 of the Zoning Ordinance. The permitted uses include the following: • Article 3, Section 2. – General Residence Zones (RG-1 and RG-2) 2.1 Uses permitted. In a General Residence Zone, no building or premises shall be used, and no building or part of a building shall be erected, which is arranged, intended, or designed to be used, in whole or in part, for any purpose, except the following: 2.11 Any use permitted in one-family residence zone 2.12 Garden Apartments limited to placement within the RG-2 district only 2.2 Performance Standards. All uses are subject to performance standards as set forth in article 5, section 8.1. 2.3 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all structures and related accessory structures. Such approval shall also be required prior to the issuance of certificates of occupancy for a change of use. 2.4 Conditional uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Townhouses subject to the following restrictions: i. No more than one dwelling unit shall be permitted upon a lot.

Z-20-01 Lands of Ardito Report to City Council: Planning Commission Recommendation of January 21, 2020 Page 4 ii. No more than four dwelling units shall be permitted in a group of townhouses. iii. Each group of townhouses shall be physically separated from another by no less than two dwelling units of a different housing type from other groups of townhouses on the same side of the street. iv. Townhouse groups shall be designed to minimize points of access to the public street and to take access from an alley or other shared access where such access is available. (b) Duplex dwellings subject to the following restrictions: i. No more than one dwelling unit shall be permitted upon a lot ii. Duplex dwellings shall be designed to minimize points of access to the public street and to take access from an alley or other shared access where such access is available. (c) Bed and breakfast inns in the RG-1 district only, subject to the following: i. A bed and breakfast inn may only be established within a primary residential structure or an associated accessory structure. ii. The owner of the property shall reside on the premises of the bed and breakfast inn or in an adjacent premises. However, if ownership of the property is in the name of a corporation, partnership, trust, etc., a full-time resident manager/operator/inn-keeper shall reside in the principal structure on the subject property or adjacent property. iii. The principal structure shall contain at least one full bathroom for the exclusive use of the owner or resident manager and other members of the immediate household. In addition, one full bathroom shall be provided for each two guestrooms. Each full bathroom shall contain a minimum of one water closet (toilet), one lavatory (sink) and one bathtub or shower stall and shall comply with all applicable building and plumbing codes. iv. The number of guestrooms requested shall be set forth in the application for conditional use. The planning commission shall expressly establish the maximum number of guestrooms permitted for any application for which approval is granted. In no case shall a bed and breakfast inn contain more than ten guestrooms. v. Off-street parking shall be provided at a minimum of two spaces, plus one space per guestroom. Off-street parking shall be prohibited in the front yard, except that such parking which may be customarily accommodated on a single width driveway may be permitted. Required parking may be provided on the premises or off the premises, provided that such off-premises parking is located within 150 feet walking distance of the bed and breakfast property. vi. Lot coverage for a bed and breakfast inn shall not exceed 60 percent of the lot. vii. Signage is limited to one sign not to exceed six square feet in area. Signs may be illuminated, provided that internally illuminated signs shall be prohibited.

Z-20-01 Lands of Ardito Report to City Council: Planning Commission Recommendation of January 21, 2020 Page 5 viii. Meals may be served to residents and overnight guests only. No cooking appliances or kitchenettes shall be permitted within the guestrooms, except small refrigerators and microwave ovens. ix. The stay of overnight guests shall be limited to 30 consecutive days. x. The owner/operator of a bed and breakfast inn shall maintain a current City of Dover business license, and the establishment shall be inspected by the City of Dover Fire Marshal and the City of Dover Health Inspector for compliance with all applicable life safety and health and sanitation codes. (d) Student homes subject to the following siting and bulk criteria: i. No student home shall be located closer than 500 feet from any other student home. ii. The maximum allowable occupancy shall be four persons or the occupancy limit as determined by the building and fire codes adopted by the City of Dover, whichever is less. iii. Two off-street parking spaces shall be provided per dwelling unit. iv. A student home shall not be permitted to be established within any semi- detached dwelling, duplex dwelling, group dwelling, or townhouse dwelling unit. v. Buildings or groups of buildings on the same lot with 15 or more units on the lot shall not be subject to the student home regulations. vi. Student homes shall be licensed under chapter 10, Housing Code [chapter 22, Buildings and Building Regulations], article V [X], Rental Dwellings, of the Code of Ordinances. vii. Student homes shall be subject to the provisions of chapter 10, Housing Code [chapter 22, Buildings and Building Regulations], article III [VIII], Leases, of the Code of Ordinances. (e) Multiple dwellings limited to placement in the RG-2 district only. (f) Professional offices may be permitted on Governors Avenue between Water Street and Mary Street, and on Route 8, subject to the following restrictions: i. The office operations shall be conducted in such a manner as to maintain the residential character of the surrounding neighborhood, and no changes or improvements shall be made to the premises which might preclude utilization of the premises for residential purposes in the future. ii. There shall be no other professional office located in the same zoning district within 250 feet of the premises. iii. No display of products or goods shall be visible from the street. iv. There shall be no exterior effects such as noise, traffic, odor, dust, smoke, gas, fumes, radiation, or electromagnetic interference.

Z-20-01 Lands of Ardito Report to City Council: Planning Commission Recommendation of January 21, 2020 Page 6 v. A minimum of two off-street parking spaces shall be required. vi. No more than four off-street parking spaces shall be permitted. Furthermore, all off-street spaces shall be visually screened from adjacent residential uses, to the greatest extent possible, by employing a landscape screen no less than six and one-half feet high, which landscape screen shall be properly maintained throughout the duration of the professional office use on the subject premises. vii. Signage shall be limited to one sign, not to exceed six square feet in area. No sign may be illuminated. viii. The hours of operation shall not commence prior to 6:00 a.m. and shall cease no later than 8:00 p.m., with no more than four employees engaged in the operations upon the premises at any given time. ix. The planning commission shall have the authority to impose such additional conditions and restrictions as may be necessary or appropriate to protect the general health, safety, and welfare of the residents of surrounding properties. (g) In order to stimulate limited commercial activity in the RG-1 and RG-2 zones within the city's historic district zone and/or where a historic district property or a property listed on the National Register of Historic Places exists, and to make this area of historic Dover more attractive to tourists and residents, antique shops, art galleries, gift and card shops, book stores, specialty hobby stores, and restaurants with no alcoholic beverages may be permitted as accessory uses incidental to the principal residence, subject to the conditional use approval of the planning commission in accordance with Article 10— Planning Commission, Section 1—Approval of conditional uses, and subject to the following: i. Total floor area of any nonresidential accessory use shall not exceed 2,000 square feet. ii. A minimum of two off-street parking spaces shall be required to serve the residence and the accessory use. iii. Signage for the accessory use is limited to one sign not to exceed six square feet in area. Signs may be illuminated, provided that internally illuminated signs shall be prohibited. (h) Off-street parking. 2.5 Reserved. 2.6 Administrative Waivers: (a) The city planner shall have the authority to waive the bulk standards and parking requirements of article 4, section 4.2 for all non-conforming lots that existed in the RG-1 zone prior to January 1, 2007,when deemed necessary for redevelopment. The applicant must request such waivers inwriting, stating the reasons that such waivers are necessary for development for redevelopment of the subject parcel. (b) The city planner shall have the authority to adjust the lot dimension requirements of article 4, section 4.2 in the approval minor lot line adjustment plans, where no additional

Z-20-01 Lands of Ardito Report to City Council: Planning Commission Recommendation of January 21, 2020 Page 7 lots are created and to waive the bulk standards of article 4, section 4.2 for the placement of a structure on associated lots when deemed necessary for redevelopment. The applicant must request such waivers in writing, stating the reasons that waivers are necessary for redevelopment of the subject property. (c) The city planner shall have the authority to allow alternative parking surface, other than those specified in article 6, section 3.6 provided that such off-street parking areas where alternative surface is used are located within a rear yard. The applicant must request such a waiver inwriting, stating the reasons that waivers are necessary. (Ord. of 7-12-1993, § 14; Ord. of 4-22-1996; Ord. of 2-12-2001 Ord. of 1-13-2003; Ord. of 9-11-2006; Ord. of 5-29-2007; Ord. No. 2011-29, 1-9-2012; Ord. No. 2014-05, 5-27-2014 ; Ord. No. 2015-13, 10-12-2015) Recommendation of the Planning Staff: Staff recommends that the Rezoning be granted to RG-1 as requested, as the proposed zoning is consistent with the Comprehensive Plan for the Residential Medium Density land use classification. The use as a Bed and Breakfast is a permitted conditional use in the RG-1 zone. Were the application for Rezoning to be recommended by the Planning Commission and subsequently approved by the City Council, the applicant would still have to submit a Conditional Use application to the Planning Commission for review and approval to establish certain uses such as a Bed and Breakfast. During that review process it will be determined if any site improvements are required to meet conditions of approval. The existing use as a one family detached dwelling continues to be an allowed use in the RG-1 zone. Planning Staff also notes that the property is subject to provisions of the Zoning Ordinance related to its proximity to Silver Lake (water body) and regarding special Flood Hazard Areas (100-year flood plain) as found in Article 5, Section 11.21. Recommendation of the Planning Commission: At the Planning Commission Meeting of January 21, 2020, the application was represented by the property owner Mr. William E. Ardito. During the Public Hearing, one member of the public spoke regarding the proposed rezoning application and two sets of email correspondence were received. The Planning Commission recommended in favor of the Rezoning from R-7 to RG-1 for the two properties as proposed (7-0) with two members absent. See also the included excerpt of the DRAFT Meeting Minutes of the January 21, 2020 Planning Commission meeting. The comments received from the other member agencies of the Development Advisory Committee (D.A.C.) are also provided. ADVISORY COMMENTS TO THE APPLICANT: 1) The applicant shall be aware that approval of any rezoning application does not represent a Development Plan approval or the right to establish certain uses on the property. Following any decision made by City Council regarding this rezoning, certain applications must be submitted to the Planning Department prior to any construction activity or establishment of new uses on the site. The applicant should contact the City of Dover Planning Office at (302) 736-7196 with any questions.

Z-20-01 Lands of Ardito Report to City Council: Planning Commission Recommendation of January 21, 2020 Page 8 2) The applicant shall be aware that approval of any rezoning application does not represent a Building Permit, Sign Permit or other construction activity permit approval. A separate application submission is required before issuance of permits by the City of Dover. 3) The applicant shall be aware that any future use of the existing structures may be subject to a separate permitting or licensing process through the City of Dover Licensing and Permitting Division. Certain types of uses also require a Public Occupancy Permit. Attachments: • Development Advisory Committee Comments from City of Dover Electric & Public Works Departments, City Office of the Fire Marshal, and DelDOT • Application Submission Plan Sheet • Zoning Map Exhibit • Email Correspondence from Elisa Vassas and Del Burkes • Excerpt from DRAFT Planning Commission Meeting Minutes of January 21, 2020

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: DECEMBER 31, 2019 APPLICATION: LANDS OF WILLIAM E. ARDITO AT 4 LAKEVIEW DRIVE FILE #: Z-20-01 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS Our office has no objection to the rezoning of: ED-05-068.13-01-08.00-000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / SANITATION / STORMWATER / STREETS / GROUNDS 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric, water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Public Works standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook, the Specifications, Standards & Procedures for City of Dover Public Works requirements, and the City of Dover’s Electric Service Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Public Works during the planning phase for this site. Additional impact fees may apply for future development. 4. Currently, the solid waste on this site is being serviced by the City of Dover, further review would be merited if the current sanitation condition changes. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F Z-20-01 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 12/31/19 D S O H V A E L R APPLICATION: Lands of William E Ardito at 4 Lakeview Dr FILE #: Z-20-01 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Rezoning application, this office has no objections. 2. If the rezoning passes and the owner wants to seek a different use, the new use could require a separate application for a conditional use. 3. If there is change in occupancy classification, plans from an authorized/licensed design professional are required to be submitted to the Chief Building Inspector showing code compliance with the new occupancy. This submittal needs to be approved by the Chief Building Inspector. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: December 31, 2019 T =============================================================== APPLICATION: Lands of William E. Ardito (4 Lakeview Drive) FILE#: Z-20-01 REVIEWING AGENCY: DelDOT CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: 1. DelDOT has No Objection to the rezoning.

City of Dover Application No.: Z-20-01 Department of Planning & Inspections C t h ath a m C N pont Du Ln C-2A n de y RG-3 ar Hw G R-7 N East Ave R-7 R-7 ns e R-7 Su Dr tDr ke r La lve Dr Si iew k ev C-4 R-7 La R-7 Site RG-2 ROS ll ry nu emete ial C emor s ide M Lak e s Lake t ate S ide M N St rial C emo R-8 Ave tery y lva nia R-8 eme Pen ns R-8 Tile: Lands of William E. Ardito Ordinance #: 2019-22 Addresses: 4 Lakview Drive Parcel ID: ED-05-068.13-01-08.00-000 Legend Existing Zoning: R-7 One-Family Residence Zone Proposed Zoning: RG-1 General Residence Zone 2012 Buildings Owner: William E. Ardito Zoning Date: 11/26/2019 Dover Parcels 0 150 300 600 Feet « Subject Property

From: Melson-Williams, Dawn To: Del B Subject: RE: Information Inquiry about Rezoning Application at 4 Lakeview Drive Date: Friday, January 03, 2020 11:21:00 AM Ms. Burks: The Application is for rezoning of the property – a request to change the zoning district from R-7 to RG-1. There is no development or construction activity proposed with this application. A change in zoning only means that the property would be subject to a different list of uses and requirements should the rezoning achieve approval. Any future changes to the use of the property/building or construction activity would be subject to a separate application or permit process. Dawn Melson-Williams, AICP Principal Planner City of Dover, Delaware Department of Planning & Inspections (302) 736-7196 phone (302) 736-4217 fax dmelson@dover.de.us From: Del B <dburks482@gmail.com> Sent: Friday, January 03, 2020 11:07 AM To: Melson-Williams, Dawn <DMelson@dover.de.us> Subject: Re: Information Inquiry about Rezoning Application at 4 Lakeview Drive Hello, So what is the application for? Adding on to the existing would be one thing, creating an apartment or a some other business is diffrent. More information is needed. This is vague. On Fri, Jan 3, 2020, 10:35 AM Melson-Williams, Dawn <DMelson@dover.de.us> wrote: Ms. Burks: Your inquiry to Councilman Neil was forwarded to the Planning Office for response. The property located at 4 Lakeview Drive has filed an application for rezoning of the property (Application Z-20-01 Lands of William E. Ardito at 4 Lakeview Drive). Its seeks to rezone the property from R-7 (One Family Residence Zone) to RG-1 (General Residence Zone). These zoning districts are similar that they are considered residential zones; however, they have different permitted uses and also some uses that are only allowed through a Conditional Use review process (a separate application process). The following are a quick listing of the uses in each zoning district. R-7 (One Family Residence Zone) permitting agricultural uses, one family detached dwellings on 7,000 square foot lots, public buildings. Permitted conditionally: Planned Senior Housing Developments, churches, schools, day care facilities, hospitals, funeral homes, philanthropic and charitable organizations, and membership clubs. RG-1 (General Residence Zone) permitting one family detached dwellings. Permitted conditionally: townhouses, duplex dwellings, Planned Senior Housing Developments, churches,

schools, day care facilities, hospitals, funeral homes, philanthropic and charitable organizations, membership clubs, bed & breakfast inns, student homes, professional offices in certain locations, certain commercial uses if in the Historic District zone, and off-street parking. The complete detail description of the R-7 and RG-1 zoning districts are part of the City’s Zoning Ordinance which can be found on the City’s website through the Municipal Code Quick Link. See Appendix B: Zoning - Zoning Ordinance, Article 3 Section 1 and Article 3 Section 2. See the following link: https://library.municode.com/de/dover/codes/code_of_ordinances? nodeId=PTIICOOR_APXBZO_ART3DIRE_S1OMIREZOR-R-R- If you are a property owner within 200 feet of the subject property, you would have received a mailed notice of the upcoming Public Hearings on the Rezoning Application. It is scheduled for a Public Hearing at the City of Dover Planning Commission on January 21, 2020 at 7pm and then a Public Hearing at City Council on February 10, 2020 at 7:30pm. If you have additional questions, please contact the Planning Office at 736-7196 or visit our offices at City Hall, 15 Loockerman Plaza. Dawn Melson-Williams, AICP Principal Planner City of Dover, Delaware Department of Planning & Inspections (302) 736-7196 phone (302) 736-4217 fax dmelson@dover.de.us From: Hugg, Dave <dhugg@dover.de.us> Sent: Friday, December 27, 2019 8:33 AM To: Melson-Williams, Dawn <DMelson@dover.de.us> Subject: FW: Re: Please respond to this lady. Thanks. From: FRED Neil <fredneilbooks@comcast.net> Sent: Thursday, December 26, 2019 8:01 PM To: Del B <dburks482@gmail.com> Cc: Cole, Scott <scott.cole@dover.de.us>; Hugg, Dave <dhugg@dover.de.us> Subject: Re: Re: Del, Before I give you a wrong answer such creating a Duplex, I am going to ask Planning Director Dave Hugg to give you the correct answer. Fred On December 26, 2019 at 6:47 PM Del B <dburks482@gmail.com> wrote: I'm trying to understand the difference between one family and general that's what I'm trying to understand. I can't have an opinion without understanding what the differences are. 7 Lakeview Drive On Thu, Dec 26, 2019, 4:21 PM FRED Neil < fredneilbooks@comcast.net> wrote:

Del, Anytime there is a rezoning there must be a proposed ordinance, it will go the Planning Commission after the City Council approves to it to proceed. After the Planning Commission review, it returns to the City Council for a public hearing before the change is permitted. Each process is listed on the city web site in our agendas and agenda packets. I have included Councilman Cole on this email if you need follow up as Dawn and I are leaving for Florida Saturday and we will not return until January 13th for the 1st Council meeting, I vaguely remember some one seeking a change on East Lake but the change seemed out of place. Do you have the name and address? Are you opposed? Fred On December 26, 2019 at 1:05 PM Del B < dburks482@gmail.com> wrote: Hello Fred, I received a letter from a neighbor today stating they want to rezone their home from one Family Residence to General residence and there's going to be a hearing about it. What is the difference between the two?

From: Melson-Williams, Dawn To: Elisa Vassas Cc: Neil, Fred; Cole, Scott W.; Sean M Lynn; Hugg, Dave Subject: RE: Proposed Rezoning of 4 Lakeview Drive Date: Tuesday, January 14, 2020 12:10:00 PM Ms. Vassas: RE: Z-20-01 Lands of William E. Ardito at 4 Lakeview Drive The Application Z-20-01 is for rezoning of the property (4 Lakeview Drive) - a request to change the zoning district from R-7 to RG-1. There is no development or construction activity proposed with this rezoning application. A change in rezoning only means that the property would be subject to a different list of uses and requirements should the rezoning achieve approval. Any future change to the use of the property/building or construction activity would be subject to a separate application or permit process. A Rezoning Application cannot and does not lock the property into being just one use. The zoning district outlines the allowable uses and conditional uses; and depending on the use it may require additional separate review processes. The property is currently a one-family detached residential dwelling. The Applicant in his application for Rezoning noted a reason for seeking the rezoning was to potentially create a Bed & Breakfast. A Bed & Breakfast is not allowed in the R-7 zone but can be considered through a Conditional Use Application review process for properties zoned RG-1. In regards to some of your other questions and concerns: - Public Notice: The Public Notice requirements for Applications (Rezoning, Conditional Use, and Site Plans) involved 3 components as required in the Zoning Ordinance regulations: a mailing to property owners within 200 feet of the subject site, a Legal Ad published in a local newspaper, a physical posting (yellow sign) on the property. These items must be completed at least 15 days prior to the Planning Commission Meeting. In addition, a First Reading (Announcement) of the Rezoning Request is made at a City Council meeting which also sets the Public Hearing dates for Planning Commission and City Council. - Tree Preservation: The Zoning Ordinance includes regulations about the preservation of trees & woodland areas and also buffer requirements along Silver Lake which limit development activities near the water body. - Neighborhood Concerns: Your concerns with the road patch and potholes can be reported to the City's Department of Public Works 736-7025. Any complaints about house/property conditions can be reports to the Code Enforcement section of the Department of Planning & Inspections at 736-7010. Thank you for your interest in Dover, Dawn Melson-Williams, AICP Principal Planner City of Dover, Delaware Department of Planning & Inspections (302) 736-7196 phone (302) 736-4217 fax dmelson@dover.de.us -----Original Message----- From: Elisa Vassas <evassas@yahoo.com> Sent: Thursday, January 09, 2020 2:12 PM To: Melson-Williams, Dawn <DMelson@dover.de.us> Cc: Neil, Fred <fredneilbooks@comcast.net>; Cole, Scott W. <scott.cole@dsea.org>; Sean M Lynn <sean.lynn@state.de.us> Subject: Proposed Rezoning of 4 Lakeview Drive Dear Ms. Melson,

I was notified by my neighbor Del Burks that the property owner at the above named address is seeking to rezone. Del forwarded a copy of the correspondence between your office, and also Mr. Neil. I understand he is out of town for a few more days. I have also copied Representative Lynn on this. Sean has helped us with various issues before. I have several concerns as a property owner in East Lake Gardens. I guess my first question is what does the applicant propose? Having a business in his home such as a Bed and Breakfast, would be different than wanting to build another dwelling or trying to obtain the wooded lot next to his, for a duplex. Hopefully you are now aware of his intentions. It also leads to if his property is rezoned for any commercial use, or multi family dwellings, it opens it up to other property owners seeking the same. I realize you mentioned that any sort of use would have to be approved through your office. Unfortunately this old neighborhood has had many applications and permits “fly under the radar” over the past 40 years or so. I think this leads to the opening of a Pandora’s box. I do not agree with the current regulation that only homeowners within so many feet of the applicant are notified. This is a very small diverse neighborhood. It affects us all. My home sits on the corner of N. East Ave and Lakeview Drive. So any additional traffic impacts all of us on the corners lots. A major concern of mine is preservation of any trees or wooded lots that remain in our neighborhood. Does the applicants plans involve trying to obtain the neighboring wooded lot? I hope that you can tell me that the city has ordinances in place to protect tree lines and canopies in the city, especially those that border Silver Lake. I fear not, unless things have changed with current staffing. We had that issue a few years ago (under the radar) of the then city manager working with one property owner that wanted to buy a parcel of land on the lake, that is deeded to all of us. Trees that anchor the lake were removed before we found out and were able to stop the action. I know the said person is no longer with the city. I hope there is an environmental preservationist that works with planning. I would highly encourage members of the city to visit our neighborhood. Unfortunately you will find several homes in various states of decay, as well as a recent “patch job” of the road that is actually worse than the pot holes we had. We do have several home owners that have property of value (the applicant himself) on the lake, as well as a few extremely neglected. It would be nice if ordinances were enforced. I have called East Lake Gardens home since my deceased mother purchased my current house in the late sixties. I have been witness to many changes, none of them positive, over the years. That is why I try to remain vigilant regarding any new proposals. Hopefully you can provide me with an update on the specific proposed use by the applicant. To date I don’t think it has been stated, and the uses listed under RG-1 are many. I currently would be opposed to anything but single family dwellings, but will wait for your reply. Sincerely, Elisa A. Vassas Sent from my iPad

CITY OF DOVER PLANNING COMMISSION January 21, 2020 Excerpt from Meeting Minutes – Draft The Regular Meeting of the City of Dover Planning Commission was held on Tuesday, January 21, 2020 at 7:00 PM in the City Hall Council Chambers with Vice Chair Andrea Maucher presiding. Members present were Mr. Adams, Mr. Roach, Ms. Edwards, Mr. Hartman, Mr. Baldwin, Mr. Tolbert, and Ms. Maucher. Mrs. Welsh and Dr. Jones were absent. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mrs. Samantha Bulkilvish, and Mr. Jason Lyon. Also present was Mr. William Ardito. Speaking from the public was Elisa Vassas. NEW APPLICATIONS 1) Z-20-01 Lands of William E. Ardito at 4 Lakeview Drive – Public Hearing and Review for Recommendation to City Council on a rezoning application for one parcel of land consisting of 0.63 acres (27,443 SF +/-). The property is zoned R-7 (One-Family Residence Zone). The proposed zoning is RG-1 (General Residence Zone). The property is located on the southwest side of Lakeview Drive and southwest of Sunset Drive, immediately abutting Silver Lake. The owner of record is William E. Ardito. Property Address: 4 Lakeview Drive. Tax Parcel: ED-05-068.13-01-08.00-000. Council District 3. Ordinance #2019-22. Representatives: Mr. William Ardito Mr. Swierczek stated that this is an overview of a Rezoning for 4 Lakeview Drive. This is an application which consists of one parcel of land totaling 0.63 acres located on the southwest side of Lakeview Drive immediately abutting Silver Lake. The property is currently zoned R-7 (One- Family Residence Zone). The proposed zoning is RG-1 (General Residence Zone) which is consistent with the property’s land use designation of Medium Density Residential. As a quick note of the current conditions on the site, there is an existing one family residential structure on the property. There is one access point to the site via circular driveway. While there is a sidewalk onsite from the circular driveway to the main entrance to the house, there are no pedestrian facilities along Lakeview Drive and subsequently no pedestrian access to the site. Staff is recommending that the Rezoning be granted to RG-1 (General Residence Zone) as requested as the proposed zoning is consistent with the Comprehensive Plan for the Residential Medium Density Land Use Classification. The use as a bed and breakfast, which is the reason for the Rezoning request is to allow for that as a potential use, is permitted as a Conditional Use in the RG-1 (General Residence Zone). The application for the Rezoning must be recommended by the Planning Commission and subsequently approved by the City Council, then the applicant would still have to submit a Conditional Use Application to the Planning Commission for review and approval to establish certain uses such as a bed and breakfast. During that review process, it will be determined if any site improvements are required to meet conditions of approval. The existing use as a one-family attached dwelling continues to be an allowed use in the RG-1 (General Residence Zone). Planning Staff also notes that the property is subject to the provisions Excerpt of Planning Commission Meeting of January 21, 2020 Page 1 of 4

of the Zoning Ordinance related to its proximity to Silver Lake and regarding the Special Flood Hazard Areas. Mr. Hartman stated that one of the comments on the emails that we were handed today mentioned a fear of this making it easier for an apartment building to be constructed nearby. Is there any credibility to that? Responding to Mr. Hartman, Mr. Swierczek stated that he believed that Mrs. Melson-Williams spoke with that resident. There is an apartment complex that immediately abuts this to the southeast. There is no discussion on the part of this property owner to do anything in conjunction with that apartment building. He believes that was just a concern that the resident had. Perhaps there was a prior discussion of this years ago that they would expand onto this property but that is not what the current owner is looking to do and that would not be permitted in either zoning. Ms. Maucher opened a public hearing. Mrs. Melson-Williams stated that on the desks of the Commissioners are two series of email correspondence from residents in the area. There is a series of emails with a Ms. Del Burkes who included in her last email that she may not be present at tonight’s meeting but she wanted to ensure that the Commission received her thoughts. Her concern was the potential for it becoming an apartment complex and Planning Staff did provide some information in regards to how the Rezoning process works. The second email set is with a Ms. Elisa Vassas with similar concerns about what the future development of the property could mean with a Rezoning application and she also had some additional questions regarding the Public Notice process, our Tree Preservation provisions, and then some other general neighborhood concerns. Since they received them as written emails, they are including those as part of the public testimony this evening for the Commission’s review. Ms. Elisa Vassas – 478 North East Avenue Dover, DE 19901 Ms. Vassas stated that her concern is that she does live on the corner of Lakeview Drive so since it’s a very small neighborhood, she just didn’t know also if there would be additional traffic impacting. Her biggest question right now would be if there are plans to enlarge this property. She was looking over everything and she believes that he would be able to enlarge like 60%. So she didn’t know if there were plans to take the existing home and double it or triple it in size. Is it just going to be the home as it is, which is quite lovely on the lake, where you would have one or two guest rooms or is the size going to be doubled or tripled? If that is the case, from what she is hearing, there would possibly be a hearing if there are intentions of enlarging. Responding to Ms. Vassas, Mr. Swierczek stated that this is the Rezoning application that would allow them to potentially seek to establish a bed and breakfast on the property; however, that would only be allowed if they first filed a Conditional Use Application. So before that could even happen, they would again have to come before the Planning Commission and that would involve Public Notice as well. Ms. Vassas questioned if right now, are there plans to double the size of the house? Responding to Ms. Vassas, Mr. Ardito stated that there are not. He did just increase the size of one bedroom and he is actually somewhat reluctant to have it as a bed and breakfast and rent out part of his house. If he did, it would only be just the one room. It is more like a suite. Like a triple sized room with a bathroom and a deck overlooking the water which is really nice. He just went Excerpt of Planning Commission Meeting of January 21, 2020 Page 2 of 4

through six months of restoration to increase the size of that room so he doesn’t want to go through anymore of that. He knows that it is a nice little area back there and he doesn’t want to have a lot of traffic back there himself. It is kind of a nice little haven back there. He knows that a lot of people do vacation rentals by owner and Air BNB but this would just be a low key one room only rented to someone once in a while. It wouldn’t be any volume whatsoever and he is reluctant to even have some people. It is more or less on a trial basis. Ms. Vassas stated that she was looking through the signage regulations but it doesn’t sound like you are looking to put a big sign up. Responding to Ms. Vassas, Mr. Ardito stated that you are supposed to have a sign so there is a small sign that he could possibly have on the pillar if in fact it gets approved. Ms. Vassas questioned the difference between in terms of the City and maybe elaborate on why you couldn’t have an Air BNB versus going ahead and changing the zoning to have a bed and breakfast? She didn’t know if there was a stricter policy or how the City handles Air BNB’s. Responding to Ms. Vassas, Mr. Ardito stated that he has never done an Air BNB or VRBO and he is not interested in doing either one of those. He kind of just wants to make it a little more high class, upscale thing. He has always been intrigued by bed and breakfasts so maybe do a small scale one with just that one room with people enjoying not just the room but the whole lake view experience there and the activities that he has set up outside there. He can see her concern that she doesn’t want to have a lot of people back there. It is a very quiet, nice neighborhood back there. He lives there by himself so it would be visitors just once in a while with that. That is all that he has planned right now if it gets approved. It’s a good question of how people regulate Air BNB’s. He did research and 162 people do Air BNB in Dover, DE and when he did the search for VRBO, 1956 people in the Kent County are came up so a lot of people in the area do it but he is not interested in doing that. Mrs. Melson-Williams stated that technically our Zoning Ordinance does not allow for short term rentals which are where Air BNB and VRBO kind of settings end up. We do have a Rental Dwelling Permit Program but that is that you are renting basically the entire house. It has become a question recently. The whole short term rental is something new that our Zoning Ordinance probably did not anticipate. Our definition of a dwelling unit is actually a “single not for profit housekeeping unit” so that when you are renting a room it becomes for profit and that gets a little complicated. The concept for a bed and breakfast has a very specific set of conditions and procedures that have to be established for that hence the RG-1 (General Residence Zone) does allow a bed and breakfast type use through a Conditional Use type process which is a separate application process. She just wants to remind the Commissioners that tonight they are making a recommendation on the zoning. The zoning of the property is currently R-7 (One- Family Residence Zone) and they are looking to go to RG-1 (General Residence Zone). Basically what that means is that each zoning district has a list of permitted uses and conditional uses. This would only change which list you get to look at as a starting point or what the rules are on how you can utilize your property. It does not grant approval to a bed and breakfast by your taking action tonight. In any case, you are a recommending body to City Council in regards to the Rezoning anyway. Ms. Maucher closed the public hearing. Excerpt of Planning Commission Meeting of January 21, 2020 Page 3 of 4

Mr. Tolbert moved to recommend approval to City Council for Z-20-01 Lands of William E. Ardito at 4 Lakeview Drive in view of the fact that it is consistent with the Comprehensive Plan and there are no real problems involved with this and it is limited to the zoning, seconded by Mr. Baldwin and the motion was carried 7-0 by roll call vote with Dr. Jones and Mrs. Welsh absent. Mr. Tolbert voting yes; for the reasons stated. Mr. Adams voting yes; he appreciates the public comment period and the applicant’s willingness to answer questions from the public. He too is a neighbor across the lake from the applicant so he appreciates the applicant providing that explanation as well. Mr. Roach voting yes. Ms. Edwards voting yes; it’s consistent with the Comprehensive Plan and thank you to the applicant for the answers to the neighbor’s questions. Mr. Hartman voting yes; based on the Comprehensive Plan and what’s been said here tonight by the applicant. Mr. Baldwin voting yes. Ms. Maucher voting yes; based on reasons previously stated. Excerpt of Planning Commission Meeting of January 21, 2020 Page 4 of 4

FINAL READING City of Dover PROPOSED ORDINANCE #2019-22 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 4 LAKEVIEW DRIVE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from R-7 (One-family Residence) to RG-1 (General Residence). 8 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 9 DOVER, IN COUNCIL MET: 10 1) That from and after the passage and approval of this ordinance the Zoning Map and Zoning 11 Ordinance of the City of Dover have been amended by changing the zoning designation from 12 R-7 (One-family Residence) to RG-1 (General Residence) on that property located at 13 4 Lakeview Drive, consisting of 0.63 acres+/-, owned by William E. Ardito. 14 (Tax Parcel: ED-05-068.13-01-08.00-000; Planning Reference: Z-20-01; Council District: 3) 15 ADOPTED: * 16 S:\ORDINANCES\2019\DRAFT\ORDINANCE #2019-22-REZONING-4 LAKEVIEW DRIVE\ORDINANCE #2019-22 - 4 LAKEVIEW DRIVE FINAL READING.wpd 17 Actions History 18 02/10/2020 - Scheduled for Public Hearing/Final Reading - City Council 19 01/21/2020 - Public Hearing - Planning Commission 20 12/09/2019 - First Reading - City Council

From: McDowell, Traci To: Tauchus, Janella M Subject: FW: 4 Lake Lakeview Drive Date: Tuesday, February 4, 2020 11:42:30 AM From: Elisa Vassas <evassas@yahoo.com> Sent: Saturday, February 1, 2020 9:28 AM To: Neil, Fred <fredneilbooks@comcast.net> Cc: Del B <dburks482@gmail.com>; Cole, Scott <scott.cole@dover.de.us>; McDowell, Traci <tmcdowell@dover.de.us> Subject: Re: 4 Lake Lakeview Drive Mr. Neil, I attended the Planning Commission meeting, and spoke to voice my concerns. Joe and Laurie Swiski were also in attendance. We also had a chance to hear Mr. Ardito speak. If we are to believe and trust the outcome, he assured us all he wanted to do was have a bed and breakfast with one guest room. There were no plans to make apartments, nor to sell land to the existing complex. He is not even sure he will be going forth with his plans due to additional expense for a sprinkler system that would be required. I questioned why he couldn’t do an Airbnb instead of changing zoning for a traditional BnB. When I told him I have the former at my house in Maine, he was interested and asked to speak further in the lobby, after his application was approved by all on the commission. One thing lead to another and he invited the three of us to see his house and what he intended to do. He has done quite a bit of remodeling, and it is a very nice home. He has one suite that will have a private entrance. We also found out he is a middle school PE teacher, not a real estate developer or anything “suspicious.” I did take a walk around the neighborhood and made several neighbors aware of the meeting that night and suggested they either contact Planning with any concerns, or attend the meeting. During the meeting I believe Dawn Melson read any public comments to be entered, only Del’s email and mine were read. Of course over the years, I have witnessed cases that flew under the radar. I would still like to remain vigilant in regard to any changes to the application, but as we heard the testimony on all sides it seemed legitimate Mr. Ardito only wants to rent out one suite in his home. He was not 100% sure he would be going forth, due to incurring more expense. If something has changed between now and then please let me know. My understanding is that is all he is approved for, and any additional building would require a separate application. Also that it is only for his property, not the entire neighborhood. Again, if something has changed please advise. I don’t want to wake up to the sound of chainsaws and bulldozers in the little bit of wooded lot we have left! Sincerely,

Elisa Vassas Sent from my iPad On Jan 31, 2020, at 10:45 PM, FRED Neil <fredneilbooks@comcast.net> wrote: Del, I believe if you send your email to our City Clerk, Traci McDowell will send it to the members of Council & make it a part of the record. I will drive past the house on Tuesday to see it for myself. If the change in zoning will permit it to used for multiple apartments in the structure and am inclined to vote against the change in zoning. There are apartments available in the area, but these homes in your location make for great single family homes. Of course both Scott and I want to know your thoughts and I hope your neighbors will come out in force. Fred On January 31, 2020 at 4:56 PM Del B <dburks482@gmail.com> wrote: Fred will my email be read as a part of record? I won't be there but would like my opinions to be a part of the record. On Fri, Jan 31, 2020, 3:50 PM FRED Neil < fredneilbooks@comcast.net> wrote: Ladies, Scott and I want to call your attention to the Public Hearing on this ordinance coming up at

the Monday, Feb 10th during the City Council meeting in case you and your neighbors which to express your concern or wish a further explanation as to what the owner can do with the property. "B. Ordinance #2019-22 - Rezoning of property located at 4 Lakeview Drive, consisting of 0.63+/-acres, owned by WilliamE. Ardito. The property is currently zoned R-7(One-family Residence) and the proposed zoning is RG-1 (General Residence)." Fred

From: McDowell, Traci To: Tauchus, Janella M Subject: FW: Proposed Rezoning of 4 Lakeview Drive Date: Tuesday, February 4, 2020 11:44:14 AM From: Elisa Vassas <evassas@yahoo.com> Sent: Tuesday, January 14, 2020 9:18 AM To: Neil, Fred <fredneilbooks@comcast.net> Cc: Del B <dburks482@gmail.com>; Cole, Scott <scott.cole@dover.de.us>; Slavin, Tim <tim.slavin@dover.de.us>; McDowell, Traci <tmcdowell@dover.de.us>; Hugg, Dave <dhugg@dover.de.us> Subject: Re: Proposed Rezoning of 4 Lakeview Drive Good Morning, Fred, thank you for your reply to Del. I have not received a reply to my question regarding the intent of the property owner. Does this mean the city currently does not know, and the possibility exists they can grant the change without hearing specifics, wait until he then submits another application for his project? I certainly hope not. I have never been one who enjoys surprises, so I would like to know before the meeting. The prospect of any additional apartment building would be rejected, and opposed if this is indeed something he is considering. Since this is speculation at this point, hopefully someone has the additional information. Thank you, Elisa Vassas Sent from my iPad On Jan 13, 2020, at 9:04 AM, FRED Neil <fredneilbooks@comcast.net> wrote: Del, In this email, I am asking City Clerk Traci McDowell to enter your email comments into the official Opening Hearing records. I am curious as to the intent of the change in zoning request.

Fred On January 13, 2020 at 6:43 AM Del B <dburks482@gmail.com> wrote: Hello All, I did receive notice. My concerns are if the zoning gets changed then the apartment complex has the opportunity to put up a third unit. Of course we don't know that that's the idea. that he plans on selling. But the concern is there. And this is because initially they wanted to put up three units and they didn't have enough property down here by the end. If that gets rezoned and he sells to the apartments a 3rd unit has the potential to be there on the lake which will increase crime and traffic. We've already seen enough crime from the apartment complex next door. And since I do live on and end unit, I see more than my share. Call it paranoid but we've seen enough things that have happened behind closed doors. So my vote on rezoning is a no. I will not be able to be present for the meeting, so please accept this letter as my thoughts on this issue. Sincerely, Del Burks On Thu, Jan 9, 2020, 2:11 PM Elisa Vassas < evassas@yahoo.com> wrote: Dear Ms. Melson, I was notified by my neighbor Del Burks that the property owner at the above named address is seeking to rezone. Del forwarded a copy of the correspondence between your office, and also Mr. Neil. I understand he is out of town for a few more days. I have also copied Representative Lynn on this. Sean has helped us with various issues before. I have several concerns as a property owner in East Lake Gardens. I guess my first question is what does the applicant propose? Having a business in his home such as a Bed and Breakfast, would be different than wanting to build another dwelling or trying to obtain the wooded lot next to his, for a duplex. Hopefully you are now aware of his intentions. It also leads to if his property is rezoned for any commercial

use, or multi family dwellings, it opens it up to other property owners seeking the same. I realize you mentioned that any sort of use would have to be approved through your office. Unfortunately this old neighborhood has had many applications and permits “fly under the radar” over the past 40 years or so. I think this leads to the opening of a Pandora’s box. I do not agree with the current regulation that only homeowners within so many feet of the applicant are notified. This is a very small diverse neighborhood. It affects us all. My home sits on the corner of N. East Ave and Lakeview Drive. So any additional traffic impacts all of us on the corners lots. A major concern of mine is preservation of any trees or wooded lots that remain in our neighborhood. Does the applicants plans involve trying to obtain the neighboring wooded lot? I hope that you can tell me that the city has ordinances in place to protect tree lines and canopies in the city, especially those that border Silver Lake. I fear not, unless things have changed with current staffing. We had that issue a few years ago (under the radar) of the then city manager working with one property owner that wanted to buy a parcel of land on the lake, that is deeded to all of us. Trees that anchor the lake were removed before we found out and were able to stop the action. I know the said person is no longer with the city. I hope there is an environmental preservationist that works with planning. I would highly encourage members of the city to visit our neighborhood. Unfortunately you will find several homes in various states of decay, as well as a recent “patch job” of the road that is actually worse than the pot holes we had. We do have several home owners that have property of value (the applicant himself) on the lake, as well as a few extremely neglected. It would be nice if ordinances were enforced. I have called East Lake Gardens home since my deceased mother purchased my current house in the late sixties. I have been witness to many changes, none of them positive, over the years. That is why I try to remain vigilant regarding any new proposals. Hopefully you can provide me with an update on the specific proposed use by the applicant. To date I don’t think it has been stated, and the uses listed under RG-1 are many. I currently would be opposed to anything but single family dwellings, but will wait for your reply.

Sincerely, Elisa A. Vassas Sent from my iPad

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) met on January 16, 2020 at 6:00 p.m. with Chairman Gaddis presiding. Members present were Mr. Fleming, Mrs. Herbert, Ms. Paige and Mr. Rocha. Ms. Mullen was absent. ADOPTION OF AGENDA The agenda was approved by unanimous consent. Revisions to the DHRC Strategic Plan 2019-2021 Mr. Gaddis stated that 2019 is done and that the commissioners need to change the dates on the strategic plan to 2020 to either 2022 or 2023. He noted that the original strategic plan went from 2015 - 2018 which amounts to about four years. Mrs. Herbert asked the Commission if they should make it two or three years. She asked if there is a possibility the Commission would need to make some kind of change. Mrs. Herbert noted that it took so long to do this and she would really like to say 2020 through at least 2023, Mr. Fleming agreed. Mrs. Herbert moved to recommend revising the years of the DHRC Strategic Plan to reflect the years 2020 - 2023, seconded by Ms. Paige and unanimously carried. Mr. Fleming moved to recommend revising to the years listed in the body of the strategic plan to reflect the years 2020 – 2023, seconded by Mrs. Paige and unanimously carried. Mr. Fleming moved to recommend approval of the revised strategic plan, (Attachment #1), seconded by Mr. Rocha, and unanimously carried. Discussion – Intake Form Mrs. Herbert stated that until the revised DHRC Strategic Plan is approved the Commission should not develop an intake form, not because they should not develop one, but because Council may remove it for some reason. Responding to Mr. Gaddis, Mrs. Traci McDowell, City Clerk, stated that the DHRC Report for January 17, 2020 could be submitted to City Council at their regular meeting scheduled on February 10, 2020. Responding to Mr. Fleming, Mrs. Herbert stated she imagined the Commission could submit both, the intake form and revised strategic plan at the same time, but that if they spend their time working on an intake form and Council says they do not want the Commission to use an intake form, or they may have input into the intake form, they will have to modify.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 16, 2020 PAGE 2 Mr. Gaddis stated that his personal reaction was to take a look at the intake form and see what they might need to either modernize or improve it. Mrs. Herbert stated that City Council might want to know more about the whole process than just the form itself. Mr. Rocha noted developing a process. Responding to Mr. Gaddis, Mr. Fleming stated that the intake form was made available through the City. Mr. Fleming noted that people would come in and if they had a problem they would express that and then the people that were working at the front counter in City Hall would give them the form. Mr. Fleming noted that those at the counter would handle the concern or complaint, and then they would give them a form to complete and to bring it back once completed. Responding to Mrs. Herbert, Mr. Fleming stated he did not really know if the intake form was made available online at the time, but that it probably should be if the Commission moves forward. Mr. Fleming noted that there is not any reason why people would have to come to City Hall to pick up a form. Mr. Fleming moved to defer further discussion of the intake form to the Dover Human Relations Commission Meeting scheduled for February 20, 2020, seconded by Ms. Paige and unanimously carried. Proposed Revisions to DHRC Brochure - Mission Statement Members expressed concerns regarding the City’s Diversity and Inclusion Study. Ms. Paige moved to defer revisions to the DHRC Brochure until the revised strategic plan is approved by City Council, and it was unanimously carried. Mr. Fleming moved for adjournment, seconded by Ms. Paige and unanimously carried. Meeting adjourned at 6:24 p.m. Alan P. Gaddis Chair APD/jt/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\DHRC\2020\01-16-2020 DHRC Minutes.wpd Attachments Attachment #1 - City of Dover Human Relations Commission Strategic Plan 2015-2018 to include proposed changes

ATTACHMENT #1 Dover Human Relations Commission Meeting on 01/16/2020 City of Dover Human Relations Commission Strategic Plan 2015-2018 City of Dover Human Relations Commission Strategic Plan 2019-2021 2020-2023 I. I INTRODUCTION The establishment, purpose, powers and duties of the City of Dover Human Relations Commission (hereinafter, “the Commission”) are provided for in Part II of the Dover, Delaware Code of Ordinances, Chapter 58-Human Relations, Article II Human Relations Commission. Broadly representative of racial, religious, gender, and ethnic groups residing in Dover, the nine volunteer members of the Commission are all residents of the City of Dover. They are appointed by the president of the Dover City Council, based upon recommendations from and subject to confirmation by the Council. The Commission beganhas begun a strategic planning process to better define its strategy, focus, and direction forover the next three years: 2015-2018 2020-2023. This has evolved into a revised Strategic Plan for the years 2019-2021 2020-2023. In developing the first phase of this phase of the planning process the Commission, based upon the first phase, has organized its three-year long- term strategic objectives around the components of its mission, and its commitment to competency, transparency, and public accountability and in accordance with the aforementioned Ordinance. II. MISSION The Commission is committedCommitted to a philosophy of inclusion, intergroup cooperation and fair treatment. It, the City of Dover Human Relations Commission works to ensure that the City of Dover has and utilizes policies, programs, ordinances, organizational practices, specialized resources and appropriately trained employees to support diversityi, inclusion,ii and cultural competency iii in its organization and services. ByAdditionally, by involving all segments of the community, the Commission promotes an understanding of and an appreciation of the benefits of diversity, inclusion, cultural competency, and positive intergroup relations among the City’s diverse residents. It also of 1

City of Dover Human Relations Commission Strategic Plan 2015-2018 varying backgrounds in the city; and, advocates for an environment of fairness and respect. The Commission works with the City Council, and the City Administration and other community organizations to enhance intergroupstrengthen inter-group relationships, and to eliminate discrimination,; and, to anticipate, prepare for and resolve incidents of intergroup conflicts and disputes within the city. III. VISION The Commission’s vision is a city whose government, organizations, groups, and individual citizens value diversity, inclusion, respect, and trust. IV. LONG-TERM OBJECTIVES Mission Componentcomponent: A. Work to insureensure that the City of Dover has and utilizes policies, programs, ordinances, organizational practices, specialized resources and appropriately trained employees to support diversity, inclusiveness, and cultural competency in its organizationsorganization and services. Long-term Objectives A.1 Promote and develop an environment of fairness and respect among its citizens. A.2 Develop ways to measure and monitor community relations, particularly those that are sources of intergroup conflict. using an “intake form.” A.3 Involve all segments of the community in understanding and appreciating the benefits of positive intergroup relations. A.4 Research a range of programs and services that will help its residents and neighborhoods prevent and/or resolve issues of human relations. A.5 Research ways of anticipating, preparing for, and relieving tensions arising from intergroup conflict. 2

City of Dover Human Relations Commission Strategic Plan 2015-2018 A.6 Build a strongA.1 In cooperation with the City of Dover Manager and its Human Resources Department evaluate the current “state and climate of diversity and inclusion” and cultural competency within Dover’s government organization, services and vendor relationships; and, make recommendations to the City Manager and the Dover City Council which identify policies and best organizational practices which support diversity, inclusion and cultural competency within city government, its services; and, vendor relationships. A.2 Building on its partnership with the Dover Police Department to, identify additional human relations approaches and lessons that can be integrated into the Dover Police Department’s ongoing Community Relations strategy. B. Promote equal opportunity and prevent discrimination by advocating for Mission Component: B. By involving all segments of the community, the Commission promotes an understanding, for an and appreciation of the benefits of diversity, for inclusion, and for positive intergroup relations among residents to encourage of varying backgrounds in the city; and, advocates for an environment of fairness and respect. Long-term Objectives: B.1 Assess how the community of Dover is organized and identify organizations, churches, fraternities, sororities, and other organizations with whom the DHRC should establish relationships.partnerships; and, to enter into agreements with these organizations to more effectively carry out its mission. B.2 Provide a report to the DHRC Chair to be incorporated into the Chair’s Annual Report to the Dover City Council to includeand to the public which analyzes the current “state and climate of diversity and inclusion” and cultural competency within the Dover communities.community and makes recommendations for programs, policies and practices that support diversity, inclusion and cultural competency. B.3 Identify, support, and participate in and create programs and events within the Citycity of Dover which celebrate its diversity andor promote greater understanding of the issues, concerns, and needs of our diverse population. 3

City of Dover Human Relations Commission Strategic Plan 2015-2018 (e.g., the African American and Hispanic Festivals and the Dover Public Library’s Created Equal Project) B.4 Create and implement an external education process and program that provides the pubic with a better understanding of diversity, inclusion; and, human relations issues; and, conflict management; and, that develops skills in effectively fostering greater understanding, inclusion and fairness in the city. Mission Component C. Work in partnership with members of Works with the City Council and the City Administration to collaborate with and other community organizations to strengthen intergroupinter-group relationships and to eliminate discrimination; and, to anticipate, prepare for and resolve incidents of intergroup conflicts and disputes within the city. Long-term Objectives: C.1 Develop a means such as an intake form, written complaint or a verbal complaint in order to DdetermineDefine when a diversity, inclusion, and /or a human relationrelations issue iv exists, and establishspecify the types of these issues that will be accepted by the Commission; and, identify and implement a process for receiving and responding to complaints and takesuch issues by taking action to resolvecorrect or improve the situation. C.2 Develop a procedure an understanding with the State Human Relations Commission tothat will delineate the roles and responsibilitiesprocedures of the two Commissions in order to resolve the solution of alleged discrimination complaints. Determine which complaints fall within the jurisdiction of either the State or City Human Relations Commission. and identify and maintain specific ways the two Commissions will work together. C.3 Review the City of Dover’s Code of Ordinances and make recommendations to the Dover City Council that will improve the city’s effortefforts to eliminate discriminatory behavior. 4

City of Dover Human Relations Commission Strategic Plan 2015-2018 C.4 Research and designC.4 In cooperation and partnership with city officials, law enforcement, clergy, community organizations and public and private mediation services, assist in developing plans for monitoring sources of intergroup conflict and for responding to and managing community conflicts and disruptions within the City of Dover.in Dover; and, participate in managing community conflicts in accordance with these plans. COMPETENCY TRANSPARENCY ANDand ACCOUNTABILITY D. The Commission is committed to acting with a high degree of competency, and transparency, and accountability both to the Dover City Council and to the community. Long-term Objectives D.1 Establish regular two-way communication between Council and the Commission Regularly provide an update on the Commission’s activities, progress and accomplishments to the Dover City Council; and, provide opportunities for the Council to review and affirm the Commission’s Strategic Plan and activities regarding, including a process which encourages Council members to identify specific diversity, inclusion, and human relationrelations issues that may be particularly critical or relevant within each City Council District. Each Council District representative will recommend individuals to serve on the Commission as vacancies occur. D.2 Improve community awareness of the Commission and provide a better understanding of its role through the use of a brochure, the media, and the internet. A link to Ordinance #2013-15Dover, Delaware Code of Ordinances, Chapter 58 - Human Relations, Article II. - Sec. 58-36 Powers and Duties should be made available to the public on the DHRCby developing, implementing; and, maintaining a comprehensive communications plan which creates a process for routine communications to the community, including supporting policies and procedures for managing communications and for using supporting tools, such as, a web page. This will give citizens a clear idea of the Commission’s authority-based hub of information and resources. D.3 ResearchCreate and recommend toimplement an internal education process and program that provides the Dover City Council, the City Administration, and the members of the Commission a program that provides with a better understanding of diversity, inclusion; and, human relations issues; and, conflict management; and, 5

City of Dover Human Relations Commission Strategic Plan 2015-2018 that strengthens their skills in effectively fostering greater understanding of diversity, inclusion, human relations issues and conflict management. This will strengthen skillfairness in dealing with these issues.the city. D.4 Provide due notice and access to the public by conducting all meetings in accordance with the Delaware Freedom of informationInformation Act (FOIA) and City of Dover procedures. D.5 Beyond the City’s Budget line, the Commission may identifyIdentify and seekseek funding from other sourcesgovernmental, philanthropic or private organizations to more effectively carry out its responsibilities. V. IMPLEMENTATION AND ORGANIZATIONAL STRUCTURE Once the Commission adopts these proposed long-term strategic objectives the Commission will develop and implement specific work plans for each long-term strategic objective within the assigned year or years. These work plans will include short-term goals/priorities and /initiatives. with specific performance measures and action items to be accomplished within shorter time periods. The Dover Code of Ordinances centralizes decision making at the Commission level. However, it is suggested that a functional committee structure be utilized to move these long-term strategic objections into actual performance. Each of these Committees shall consist of at least three members of the DHRC and may include outside advisors, citizens, and City staff members to more effectively develop and execute the work plans. Individual Commissioners may serve on one or more Committees. These functional Committees are advisory, not decision-making. They are transparent and accountable to the Commission and the community at large. They will meet on a regular basis to develop, implement and monitor work plans for the specific long-term strategic objectives assigned to the committee. Their work plans will be presented to and adopted by the full Commission prior to implementation. The Commission may assign one or more long term strategic objectives to the Commission “acting as a whole”. 6

City of Dover Human Relations Commission Strategic Plan 2015-2018 Additionally, in In order to respond to an emergent human relations issue that may not be identified in this plan, the Commission may from time to time create an additional functional committee. Such committees are intended to convene, and make recommendations for action to the full Commission; and, then disband when they are no longer relevant or needed. Based on the set of proposed long-term objectives identified in this strategic plan, it is suggested that the following functional committees be established: Government Policy, Programs, and Practices Committee—to develop, implement and monitor work plans for Objectives A.1, A.2, C-3 and C.4 Community Engagement Committee—to develop, implement and monitor work plans for Objectives: B.1, B.2 and B.3. Education Committee—to develop and implement plans for Objectives: B.4, D.3. Communications Committee—to develop, implement and monitor work plans for Objectives D.1, and D.2. The Commission as a “whole” to develop implement and monitor work plans for Objectives: C.1, C.2, D.4 and D.5. Actions History 10/13/2014 - Approved by City Council 09/23/2014 - Introduced at Dover Human Relations Commission 09/08/2014 - Draft prepared by Eugene B. Ruane, City of Dover Human Relations Commissioner i It is critical that the Commission agree on a definition of diversity. Howard J. Ross, one of the nation’s recognized leaders on diversity and organizational change notes that “diversity has generally represented an acceptance of difference, a lack of discrimination due to difference, and a presence of different kinds of people in organizations”. However, he argues that in this narrow view, diversity “has been related to as a means to erase or fix problems” rather than as a “way to create a new future vision”. The focus of this limited understanding is “the level of challenges (or “illness”)” that some people face: “bias, discrimination, lack of access, oppression, physical and emotional violence, and soon.” The response was then on “passing laws and then instituting compliance measures to make it illegal to continue these practices.” The goal was to “create a state of social diversity, where people were not denied their rights, were more appropriately represented in organizations, and were not actively discriminated against.” He calls this approach “the health-care metaphor” focused on efforts to “create organizations in which people are no longer “sick”. (Howard J. Ross, ReInventing Diversity Transforming 7

City of Dover Human Relations Commission Strategic Plan 2015-2018 Organizational Community to Strengthen People, Purpose, and Performance ( Lanham, Maryland : Rowman & Littlefield Publishers, Inc. 2011, page 33) Mr. Ross promotes a broader understanding that goes beyond simply prohibiting discrimination and getting people in the door. He states that a diversity focus or program “means creating opportunities for people to be a part of the fundamental fabric of the way the organization functions---decision-making, responsibility, leadership—and then creating organizations that are culturally competent, culturally intelligent, and culturally flexible.” We have to “really develop a sense of inclusion” and “a certain level of competence in understanding the needs of various people we are working with and serving”. This requires a “systematic approach to incorporating an awareness of diversity and skills related to diversity into everything an organization does.” ( Ibid. 34) (Author’s Comment: A brief internet search of diversity programs has revealed that many organizations have adopted the broader approach that Mr. Ross has formulated. These programs reframe the conversation to focus on fair treatment and respect, and away from discrimination and “protected classes”. An example from CUNY Queensborough Community College in New York City is attached. See: Definition for Diversity in Exhibit 1.) ii Inclusion “is not simply a function of how fully involved people are in the structures of their organizations and societies”. It is “a function of connection”. “It is the ability of people to feel integrated into the cultural dynamics, leadership, and decision-making structures of the organization”. (Ibid., 38) Cultural competency is “the organizational ability to have and utilize the policies, appropriately trained and skilled iii employees, and specialized resources to systematically anticipate, recognize, and respond to the varying expectations (language, cultural, and religious) of customers, clients, patients, and co-workers of diverse backgrounds.” It requires a certain amount of “cultural intelligence” in that “people need to have knowledge of both distinctions of culture and of the specific traits of different cultures”. It requires a certain amount of “cultural humility “in that we need to be able to recognize that our cultural models may simply be different from , rather than better than, those of other people.” And, “people also require a degree of “cultural flexibility” “to facilitate interaction with others on their own terms.” (Ibid. 38) Queensborough Community College in New York has included a description of when “a diversity issue exists” in its iv Definition for Diversity. See Exhibit 1.) 8

Exhibit 1 City of Dover Human Relations Strategic Plan 2015-2018 Definition for Diversity CUNY Queensborough in New York City Definition for Diversity The concept of diversity encompasses acceptance and respect. It means understanding that each individual is unique, and recognizing our individual differences. These can be along the dimensions of race, ethnicity, gender, sexual orientation, socio-economic status, age, physical abilities, religious beliefs, political beliefs, or other ideologies. It is the exploration of these differences in a safe, positive, and nurturing environment. It is about understanding each other and moving beyond simple tolerance to embracing and celebrating the rich dimensions of diversity contained within each individual. Diversity is a reality created by individuals and groups from a broad spectrum of demographic and philosophical differences. It is extremely important to support and protect diversity because by valuing individuals and groups free from prejudice, and by fostering a climate where equity and mutual respect are intrinsic. "Diversity" means more than just acknowledging and/or tolerating difference. Diversity is a set of conscious practices that involve:  Understanding and appreciating interdependence of humanity, cultures, and the natural environment.  Practicing mutual respect for qualities and experiences that are different from our own.  Understanding that diversity includes not only ways of being but also ways of knowing;  Recognizing that personal, cultural and institutionalized discrimination creates and sustains privileges for some while creating and sustaining disadvantages for others;  Building alliances across differences so that we can work together to eradicate all forms of discrimination.  Diversity includes, therefore, knowing how to relate to those qualities and conditions that are different from our own and outside the groups to which we belong, yet are present in other individuals and groups. These include but are not limited to age, ethnicity, class, gender, physical abilities/qualities, race, sexual orientation, as well as religious status, gender expression, educational background, geographical location, income, marital status, parental status, and work experiences. Finally, we acknowledge that categories of difference are not always fixed but also can be fluid, we respect individual rights to self-identification, and we recognize that no one culture is intrinsically superior to another. A diversity issue exists when An issue (policy or business practice - formal, informal, internal, or external) has a different impact on a particular group (i.e., impact on men vs. women, black vs. white, American vs. foreign, urban vs. rural, married vs. single, etc.)

Exhibit 1 City of Dover Human Relations Strategic Plan 2015-2018 Definition for Diversity CUNY Queensborough in New York City It happens more frequently to a particular group (i.e., different groups may have dramatically different "numbers" - turnover, terminations, promotions, discipline, few or no role models, etc.) It is more difficult for one group to overcome (i.e., upward mobility for a particular group within an organization - "glass ceilings") A diversity issue exists where the policy or business practice has an impact exclusive of difference (not inclusive of difference). Is there a trend or pattern (intentional or unintentional)? Having a diversity issue is not necessarily a bad thing. Doing nothing about it given you have knowledge of the issue is where organizations go wrong (negligence). Being in denial about these issues do not make them go away. Ignorance is not bliss inside or outside the courtroom. The real question is why do we have this issue and can we take action to correct it or improve the situation. Source: http://www.qcc.cuny.edu/diversity/definition.html Queensborurgh Community College in New York CUNY

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on January 28, 2020 at 6:00 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson, Mr. Sudler (departed at 7:32 p.m.), Mr. Neil, Mr. Slavin (departed at 7:40 p.m.), Mr. Cole, Mr. Polce (arrived at 6:17 p.m.), Mr. Taylor, and Mr. Lindell. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mrs. Doyle (Utility) and Mr. Garfinkel (Safety Advisory and Transportation). Mr. Shelton (Safety Advisory and Transportation) was absent. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Sudler and unanimously carried. Dedication of Water and Wastewater Infrastructure - Leander Lakes Apartment Complex Mr. Jason Lyon, Deputy Director of Public Works, reviewed background information regarding the dedication of water and wastewater infrastructure to Leander Lakes Apartment Complex. Staff recommended acceptance of water and wastewater infrastructure within the public utility easement in Leander Lakes Apartment Complex. Dedication is to include all of the referenced water and wastewater infrastructure. Mr. Anderson moved to recommend acceptance of Staff's recommendation. The motion was seconded by Mr. Neil and unanimously carried. Update on Water Main Breaks Mr. Jason Lyon, Assistant Director of Public Works, reviewed a presentation titled "Updated on Water Main Breaks." Mr. Lyon noted that Ms. Sharon Duca, Director of Public Works, was instrumental in putting the presentation together and wanted to notice all the hard workers from the City of Dover that deal with the water main breaks on odd hours of the night, including Christmas Day. Mr. Anderson moved for adjournment of the Utility Committee meeting, seconded by Mr. Taylor and unanimously carried. Meeting adjourned at 6:43 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 28, 2020 PAGE 2 Evaluation of Bids - Fiscal Year 2020 Street and Alley Program Mr. Jason Lyon, Assistant Director of Public Works, reviewed the background and analysis regarding the evaluation of bids for the fiscal year 2020 Street and Alley Program. Staff recommended awarding a unit price contract, based upon Bid #20-0014PW for the FY 20 Street & Alley Program to George & Lynch, Inc. based on the unit prices for each work item submitted. The estimated value of the contract is $1,037,893.90. Work will be performed in strict accordance to the Bid Specifications. Mr. Neil moved to recommend awarding a unit price contract, based upon Bid #20-0014PW for the FY 20 Street & Alley Program to George & Lynch, Inc. based on the unit prices for each work item submitted, as recommended by staff. The motion was seconded by Mr. Cole and unanimously carried. Reconsideration - Prioritization of City of Dover State Capital Transportation Program (CTP) Projects During the Regular Council meeting of December 9, 2019 members approved the Committee's November 26, 2019 recommendation to reprioritize item #4 - Loockerman Street/Forest Street Intersection as item #11 and discussing the project further in January 2020. Mr. Dave Hugg, Director of Planning and Community Development, reviewed the history of the Loockerman Street/Forest Street Intersection. Mr. Drew Boyce, Director of Planning, Delaware Department of Transportation, reviewed a presentation titled, “How a Federally Funded Roadway Project Happens,” (Attachment #1). Mr. Anderson moved to recommend switching item #11 Loockerman Street/Forest Street Intersection and item #5 Crawford Carroll Avenue Extension. The motion was seconded by Mr. Neil and unanimously carried. Quarterly Update - Bicycle and Pedestrian Subcommittee This item was deferred on November 26, 2019 due to the absence of a subcommittee representative. Mr. Chris Asay, Bicycle and Pedestrian Subcommittee Chair, reviewed the Quarterly Update for the Bicycle and Pedestrian Subcommittee. Discharge of Bicycle and Pedestrian Subcommittee This item was referred to the Committee by City Council during their Regular Meeting of January 13, 2020. Mrs. Donna Mitchell, City Manager, reviewed her memorandum regarding the Bicycle and Pedestrian Subcommittee. Mr. Neil moved to recommend that they sunset the Bicycle and Pedestrian Subcommittee with their appreciation for the work that they have done and that there should be an informal committee to advise the City Manager to report quarterly to City Council. The motion was seconded by Mr. Garfinkel.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 28, 2020 PAGE 3 Mr. Lindell stated that following Mrs. Mitchell’s memorandum as far as the process of working with interested individuals who want to improve pedestrian and bike safety in the community that they follow that as well. Mr. Taylor stated that regardless of the outcome, he will continue to work with the cyclist community on a monthly basis to continue the great work that Bicycle and Pedestrian Subcommittee members have done. He stated he has no intention of walking away. Mr. Polce stated that regarding the City’s status as a bike friendly community, the only requirement, it does not say formal or informal, it just says to have an active bicycle advocacy group. He noted the City is a bronze status and they could matriculate up to silver and the steps to improve upon their current score, is simply continuing to increase the amount of high quality bicycle parking throughout the community and improve bike month activities by creating a bike to school event day, and then has limited bike network, essentially major arteries and creating greater passageways. He stated the matter of being formal or informal will, in theory, not impact their bike friendly status. Mr. Sudler stated that he feels this is a political boycott against this committee. Mr. Sudler stated that he cannot believe that there are individuals that do not want to serve on this committee, or they just do not have the man power. He stated that this was a form of boycotting this committee for whatever reasons. Mr. Sudler noted that he was not going to vote in favor of it, but is going to take a stand and it will remain on the record. Mr. Anderson thanked the members of the Bicycle and Pedestrian Subcommittee because a lot of great work has been done over the past eight years. He stated that the work that has been done in the trail blazing work has been a tremendous, that it has made people safer in the community. Mr. Anderson stated that they have a lot of bicyclers and many of the bicyclers, are people who are bicyclists not by choice, it is their primary mode of transportation, so he has had an interest in this, an interest in bicycle safety, whether it is children biking to school or adults biking to work and people who have got a new start on life, and their first vehicle is a bicycle they desperately need to get to work. Mr. Anderson noted that it is an important issue, not a side issue, because a lot of people that they are privileged to serve, it is not about recreation, it is about a way of life. Mr. Neil called the question, seconded by Mr. Hare and unanimously carried. The motion to recommend sunsetting the Bicycle and Pedestrian Subcommittee was carried by a roll call vote of six yes (Neil, Cole, Polce, Lindell, Hare, and Garfinkel) and three no (Anderson, Sudler, and Taylor). Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 8:39 p.m. Mr. Cole moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Sudler and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 28, 2020 PAGE 4 Meeting adjourned at 8:39 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\01-28-2020 CCW Minutes.wpd Attachments Attachment #1 - Presentation titled "How a Federally Funded Roadway Project Happens"

How a federally funded roadway ATTACHMENT #1 project happens Council Committee of the Whole Meeting of 01/28/2020 DelDOT can use MPO takes MPO includes federal funds; any suggestions project in changes in use ONLY from the City, Long Range by amendment of DelDOT, County, Plan (MTP) MPO TIP and DelDOT Others for STIP consideration when writing MPO Long Range Plan (Metropolitan MPO includes project Transportation in Short Term Plan Plan, MTP) CTP (as STIP) (Transportation approved by Improvement MPO prioritizes FHWA and Program, TIP) projects FTA DelDOT can add project to CTP

Strategic Development Plan for Downtown Dover’s West Side (2000)

Forest and Loockerman MPO included DelDOT needs to DelDOT City staff project in long amend STIP and needs to suggested the range plan MPO needs to OR move inclusion of this (2009, 2013, amend TIP to current project to the 2017) remove project project MPO for forward inclusion in the long range plan (2009, 2013, 2017) Project included in 2010-2020 TIPs, (project Project in CTP delayed in mid- for PE in 2010s due to FY18/19, budget ROW in FY20, constraint) Construction FY21

Decision Point • DelDOT is aware this project was initially proposed 20 years ago and unanimous support of City leaders does not exist for a roundabout • This is not a matter of whether a DelDOT needs to DelDOT roundabout is the best technical amend STIP and needs to solution for traffic – this was proposed MPO needs to move OR as a gateway project by the City in the amend TIP to current West Side Study (2000). remove project project forward • The transportation planning process that DelDOT and the Dover/Kent MPO must follow has us stuck with what was proposed • We do not want to move a project forward without consensus of City leaders

Decision Point • If the Council cannot agree that a roundabout is the preferred solution for this DelDOT needs to DelDOT location, we ask you to amend STIP and needs to consent to DelDOT MPO needs to OR move removing this project from current amend TIP to remove project project the CTP forward • The MPO MTP is presently being updated and a project that meets the City’s needs can be proposed for this location if this one is removed

CTP Projects – City of Dover • Below is the anticipated projects in the City based on the current FY19-24 and proposed 21-26 CTPs. FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 Cost ($ Million) US 13, Lochmeath Way to Puncheon Run Connector PE PE/ROW PE/ROW PE/ROW/C C C C C $77.0 SR 8, Connector from Commerce Way to SR 8 PE PE PE ROW C C $2.5 Kenton Road, SR8 to Chestnut Grove Road PE PE/ROW PE/ROW PE/ROW C $28.0 West Street, New Burton Road to North Street PE PE/ROW ROW C $2.5 College Road, Kenton Road to McKee Road PE PE ROW ROW $8.0 HEP KC, SR 8 & SR 15 Intersection Improvements PE PE/ROW ROW/C C $6.5 SR1, Scarborough Road C- D Roads PE PE PE ROW ROW/C ROW/C $35.0

Monthly Report December 2019 Office of City Assessor

Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Dec. 2018/2019 the Month of Dec. 2018/2019 35 35 27 $100 Thousands 30 22 21 25 $58$67 25 $44 20 14 $50 $28 $20 15 4 $9 10 1 1 1 2018 $9 $1 2018 5 $0 0 2019 2019 First Time Buyer for the Month Dec. 2018/2019 Realty Property of Dec. 2018/2019 Sales in Dollars Received Prior to Recording 35 40 $6 27 $4 $4 $4 30 22 Res. Non‐First $6 Millions 21 $4 Time Buyers $1 $1 $1 20 $2 $0 2018 Res. First Time $0 10 Buyers 2019 0 2018 2019 Major Updates Oct ‐ 19 Nov ‐ 19 Dec ‐ 19 Assessment Change $215,000 $536,300 $2,975,800 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 40 $5,397,400 $6,954,450 0.78 1.02 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. 2020 Revaluation ‐ Tyler Technologies is finalizing the review of residential and commercial properties. Assessor’s Office ‐ Preparing properties for Sheriff Sale.

JAN 24, 2020 CITY OF DOVER PAGE: 1 03:03 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.01-01-01.00 18 R10 5756 W DENNYS RD 1 3 1955 1.5 1365 C FR 107,200 06-DEC-19 150,000 ED05-066.02-01-05.00 18 R10 117 HOBBYHORSE CT 1 14 2012 1 1939 B+ AV 203,600 03-DEC-19 251,000 ED05-067.09-03-14.00 3 R10 331 PINE VALLEY RD 1 13 1984 2 2390 B- AV 164,400 19-DEC-19 162,250 ED05-067.11-01-10.00 10 R10 928 WOODCREST DR 1 16 1971 1 1832 C AV 157,100 18-DEC-19 210,000 ED05-067.14-03-35.00 2 R10 124 OLD FORGE DR 1 13 1975 2 1443 C- AV 91,100 19-DEC-19 132,600 ED05-067.20-03-18.00 9 R10 357 N NEW ST 1 1 1930 1 968 C- FR 60,600 17-DEC-19 85,000 ED05-067.20-03-34.00 9 R10 332 N GOVERNORS AVE 1 2 1930 1 996 C- FR 66,400 31-DEC-19 50,000 ED05-068.14-02-11.00 13 R10 306 MACARTHUR DR 1 5 1965 2 1524 C+ GD 142,600 17-DEC-19 199,900 ED05-068.14-06-59.00- 7 R10 46 STARBOARD CT 1 13 1991 2 1292 C FR 104,700 26-DEC-19 141,000

JAN 24, 2020 CITY OF DOVER PAGE: 2 03:03 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 012 ED05-068.15-02-05.00 6 R10 92 VONDAWAY DR 1 14 2002 1 1904 C AV 183,500 13-DEC-19 245,000 ED05-068.18-05-45.00 7 R10 48 GREENHILL AVE 1 14 1950 1 1381 C GD 138,500 23-DEC-19 165,000 ED05-068.19-02-20.00 6 R10 2 ACACIA PL 1 8 1998 2 1596 C AV 137,500 04-DEC-19 160,000 ED05-068.19-02-35.00 6 R10 202 SHADYBROOK DR 1 8 1996 2 1640 C AV 139,600 05-DEC-19 168,000 ED05-068.19-06-02.00 6 R10 725 MARTA DR 1 2016 2 1920 B- AV 189,600 26-DEC-19 244,000 ED05-076.03-01-07.00 14 R10 12 LESTER CT 1 5 2006 2 2746 C+ AV 208,300 12-DEC-19 259,900 ED05-076.03-02-53.00 14 R10 395 TRIBBITT ST 13 2019 2 1732 C+ AV 151,400 06-DEC-19 179,000 ED05-076.03-02-54.00 14 R10 391 TRIBBITT ST 13 2019 2 1732 C+ AV 148,400 05-DEC-19 176,100 ED05-076.03-02-55.00 14 R10 387 TRIBBITT ST 13 2019 2 1732 C+ AV 151,400 18-DEC-19 175,900 ED05-076.03-02-56.00 14 R10 383 TRIBBITT ST 13 2019 2 1760 C+ AV 153,300 13-DEC-19 182,000 ED05-076.04-01-73.00 2 R10 419 RIDGLEY BLVD 1 13 2012 2 1760 C+ AV 168,800 10-DEC-19 205,000 ED05-076.05-01-10.02 17 R10 22 MARSH CREEK LN 1 13 1997 2 1200 C AV 115,600 10-DEC-19 145,000 ED05-076.05-03-44.00 14 R10 129 STONEY DR 1 8 1989 2 1408 C+ AV 130,900 10-DEC-19 172,500 ED05-076.05-04-01.102 102 R50 87 PAR HAVEN DR 1 20 1978 1 1177 C- AV 48,400 31-DEC-19 65,000 ED05-076.06-08-44.00 17 R10 153 PERIWINKLE DR 1 13 1994 2 1260 C+ AV 108,000 06-DEC-19 145,500 ED05-076.08-02-29.00 9 R10 218 N QUEEN ST 1 2 1930 1 1508 C FR 70,200 10-DEC-19 140,000 ED05-076.09-02-57.00 14 R10 412 WORCHESTER DR 1 8 2005 2 1863 C+ AV 153,200 30-DEC-19 190,000 ED05-076.13-04-42.00 14 R10 113 WESTOVER DR 1 13 2002 2 1320 C+ AV 130,400 24-DEC-19 109,000 ED05-076.14-02-17.00 16 R10 196 MIFFLIN RD 1 3 2000 1.5 1509 C+ AV 171,100 18-DEC-19 224,000 ED05-077.05-02-42.00 10 R10 45 MAPLE LN 1 3 1922 1 1703 C AV 122,800 16-DEC-19 200,000 ED05-077.05-04-26.00 8 R40 12 S STATE ST 4 1 1965 2 3060 B+ AV 210,200 18-DEC-19 280,000 ED05-077.06-01-82.00 8 R10 225 BAYARD AVE 1 14 1957 1 1103 C AV 129,300 13-DEC-19 175,000 ED05-077.07-07-36.00 6 R10 215 LADY BUG DR 13 2017 2 1220 B- AV 117,800 17-DEC-19 173,500 ED05-077.09-05-49.00 4 R10 17 ELM TER 1 1 1950 1 1472 C AV 120,600 27-DEC-19 185,000 ED05-077.11-02-37.00 6 R10 563 CRAWFORD AVE 1 14 1967 1 1130 C AV 128,000 06-DEC-19 95,000 ED05-077.18-01-29.00 4 R10 233 LOTUS ST 14 2019 1 1548 C+ AV 175,000 12-DEC-19 230,000 ED05-077.18-02-11.00 4 R10 56 EVERGREEN DR 1 14 1952 1 1064 C AV 89,000 27-DEC-19 139,900 ED05-077.18-02-75.00 4 R0 157 ROOSEVELT AVE 78,600 17-DEC-19 135,000 ED05-085.08-03-29.00 12 R10 206 WINTERBERRY DR 1 16 1966 1 1724 C+ AV 141,800 27-DEC-19 196,000 ED05-085.08-03-39.00 12 R10 211 WINTERBERRY DR 1 16 1966 1 2134 C+ AV 147,900 11-DEC-19 229,900 LC05-068.00-01-20.02 6 R10 2342 WHITE OAK RD 1 14 2010 1 1248 C AV 140,600 23-DEC-19 182,500

CITY COUNCIL - FY 19/20 Page 1 of 4 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2019 - FEBRUARY 3, 2020 100-10-12-99-000-53037 Current Balance - $16,829.50 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/10/19 Taylor Convoy of Hope - Councilman Taylor authorized the Email from $1,000.00 $1,000.00 $24,000.00 Dover designation of $1000.00 of his community Ralph Taylor to enhancement funds to Convoy of Hope - Dover Janella Tauchus and email from Cornelius Murphy, Calvary Assembly of God dated 07/10/19 07/10/19 Polce Convoy of Hope - Councilman Polce authorized the designation Email from $1,500.00 $2,500.00 $22,500.00 Dover of $1500.00 of his community Tanner Polce enhancement funds to Convoy of Hope - Dover to Janella Tauchus and email from Cornelius Murphy, Calvary Assembly of God dated 07/10/19 07/24/19 Anderson Downtown Dover Councilman Anderson authorized the Email from $50.00 $2,550.00 $22,450.00 Partnership (DDP) - designation of $50.00 of his community David Capital City enhancement funds to the Downtown Dover Anderson to Farmers Partnership (DDP) - Capital City Farmers Janella Market Aprons Tauchus and email and invoice from Tina Bradbury dated 07/22/19 02/03/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 2 of 4 07/26/19 Anderson Destiny Christian Councilman Anderson authorized the Email from $500.00 $3,050.00 $21,950.00 Church designation of $500.00 of his community David enhancement funds to Destiny Christian Church Anderson to for their Book Bag and Supplies Giveaway the City Clerk's for low income youth Office and email and receipt from Pastor Dale L. Mast dated 07/26/19 07/29/19 Anderson Inner City Cultural Councilman Anderson authorized the Email from $1,000.00 $4,050.00 $20,950.00 League designation of $1000.00 of his community David enhancement funds to the Inner City Cultural Anderson to League for their string orchestra program the City Clerk's Office and letter from Mr. Reuben Salters dated 07/24/2019 08/02/19 Anderson Dover Post Councilman Anderson authorized the Email from $496.00 $4,546.00 $20,454.00 designation of $496.00 of his community David enhancement funds to the Dover Post for the Anderson to Central Delaware Housing Collaborative the City Clerk's advertisement for the Innovative Readiness Office and Training Program Public Notice letter from Mr. Gregg Bunkley and Public Notice dated 07/31/2019 08/05/19 Neil Persimmon Park Councilman Neil authorized the designation of Email from $100.00 $4,646.00 $20,354.00 Place Condominium $100.00 of his community enhancement funds Fred Neil to Council, (PPPCC) to the Persimmon Park Place Condominium Traci Inc. Council, Inc. for their "Back to School event" McDowell and a letter from Ms. Joyce Talley, President of PPPCC, Inc. dated 08/02/2019 08/05/19 Cole Persimmon Park Councilman Cole authorized the designation Email from $100.00 $4,746.00 $20,254.00 Place Condominium of $100.00 of his community enhancement Scott Cole to Council, (PPPCC) funds to the Persimmon Park Place Traci Inc. Condominium Council, Inc. for their "Back to McDowell and School event" a letter from Ms. Joyce Talley, President of PPPCC, Inc. dated 08/02/2019 02/03/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 3 of 4 08/06/19 Anderson Delaware Councilman Anderson authorized the Email from $100.00 $4,846.00 $20,154.00 Multicultural and designation of $100.00 of his community David Civic Organization, enhancement funds to DEMCO for their Back to Anderson to Inc. (DEMCO) School Block Party the City Clerk's Office and a letter from Ms. Leandra Marshall, VP, External Relations and Development, DEMCO dated 08/06/2019 08/13/19 Taylor Delaware Councilman Taylor authorized the designation Email from $250.00 $5,096.00 $19,904.00 Multicultural and of $250.00 of his community enhancement Ralph Taylor to Civic Organization, funds to DEMCO for their Back to School Block the Janella Inc. (DEMCO) Party Tauchus and a letter from Ms. Leandra Marshall, VP, External Relations and Development, DEMCO dated 08/13/2019 08/30/19 Cole Actors Attic Councilman Cole authorized the designation of Email from $100.00 $5,196.00 $19,804.00 $100.00 of his community enhancement funds Scott Cole to Actors Attic to pay for a bee mascot costume dated 08/29/19 for the Citizen Corp/DEMA Annual Family and Kay Sass Emergency Preparedness Day (Mascot and invoice Costume to be used multiple times for annual from Actors event) Attic dated 08/29/2019 11/08/19 Sudler The Boulevard Line Councilman Sudler authorized the desgination Email from $500.00 $5,696.00 $19,304.00 Entertainment of $500.00 of his community enhancement Roy Sudler, Jr. Restaurant funds to The Boulevard Live Entertainment dated Resaurant's Feeding the Less Fortunate 11/08/2019 Thanksgiving Event to be used for travel, food, and letter from and supples for the homeless Mr. Charles Boyer dated 11/05/2019 11/08/19 Taylor The Boulevard Line Councilman Taylor authorized the Email from $400.00 $6,096.00 $18,904.00 Entertainment desgination of $ 400.00 of his community Ralph Taylor, Restaurant enhancement funds to The Boulevard Live Jr. dated Entertainment Resaurant's Feeding the Less 11/08/2019 Fortunate Thanksgiving Event to be used for and letter from travel, food, and supples for the homeless Mr. Charles Boyer dated 11/05/2019 11/25/19 Hare The Boulevard Line Councilman Hare authorized the desgination of Email from $400.00 $6,496.00 $18,504.00 Entertainment $400.00 of his community enhancement funds W illam Hare Restaurant to The Boulevard Live Entertainment dated Resaurant's Feeding the Less Fortunate 11/25/2019 Thanksgiving Event to be used for travel, food, and letter from and supples for the homeless Mr. Charles Boyer dated 11/05/2019 02/03/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 4 of 4 11/27/19 Slavin The Children's Councilman Slavin authrorized the desgination Email from $400.00 $6,896.00 $18,104.00 Theatre, Inc. of $400.00 of his community enhancement Timothy Slavin funds to The Children's Theatre, Inc. ad to dated support performances featuring children ages 12/02/2019 8-18 and new actor microphones. and program ad order form 12/02/19 Cole The Children's Councilman Cole authorized the designation of Email from $300.00 $7,196.00 $17,804.00 Theatre, Inc. $300.00 of his community enhancement funds Scott Cole to The Children's Theatre, Inc. to support dated performances featuring children ages 8-18 and 12/02/2019 new actor microphones. 12//18/19 Cole Captial School Councilman Cole authorized the designation of Email from $620.50 $7,816.50 $17,183.50 District - Central $620.50 of his community Scott Cole Middle School enhancement funds to Capital School District - dated 12/16/19 Central Middle School for the 8th grade trip to and letter from the African American History and Culture Ms. Shan Museum to W ashington, D.C. in April 2020 Green, Principal of Central Middle School 12/30/19 Anderson Code Purples Kent Councilman Anderson authorized the Email from $354.00 $8,170.50 $16,829.50 County designation of his remining balance of $354.00 David of his community enhancement funds to Code Anderson to Purple Kent County to assist in purchsae of City Clerk's cots, air mattresses, sleeping bags, blankets, Office dated sheets, etc. for Dover 12/26/2019 and letter from Ennio Emmanuel, CPKC, dated 12/26/2019 $8,170.50 $16,829.50 $8,170.50 $16,829.50 Budgeted District Council Sponsor YTD Expenditures Balance Amount $5,000.00 At-Large Slavin $400.00 $4,600.00 $2,500.00 1st District Lindell $2,500.00 $2,500.00 1st District Polce $1,500.00 $1,000.00 $2,500.00 2nd District Hare $400.00 $2,100.00 $2,500.00 2nd District Taylor $1,650.00 $850.00 $2,500.00 3rd District Cole $1,120.50 $1,379.50 $2,500.00 3rd District Neil $100.00 $2,400.00 $2,500.00 4th District Anderson $2,500.00 $0.00 $2,500.00 4th District Sudler $500.00 $2,000.00 TOTAL $8,170.50 $16,829.50 02/03/20 S:\BUDGETS\Coun-20.qpw

CITY MANAGER’S MONTHLY REPORT DECEMBER 2019

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Average Disconnects 57 58 52 51 59 58 43 48 45 49 47 44 38 31 25 33 36 29 34 28 27 20 30 26 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day

Work Orders Processed 2,000 Finals * Initials * Check Reads * Verify Off * Medicals * Misc. 1,500 1,000 500 0 DEC-18 JAN-19 FEB-19 MAR-19 APR-19 MAY-19 JUN-19 JUL-19 AUG-19 SEP-19 OCT-19 NOV-19 DEC-19 Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- 18 19 19 19 19 19 19 19 19 19 19 19 19 Series1 1,43215031,3801,6871,5721,7531,6861,7361,9301,5351,8311,3941,282 Payment Agreements / Extensions 700 600 500 400 300 200 100 0 Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- 18 19 19 19 19 19 19 19 19 19 19 19 19 Series1 527 541 510 446 479 457 408 507 631 597 449 341 481 CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box 2020 YTD 11,246 21,941 107,349 1,291 11,820 2019 YTD 11,835 24,659 104,230 1,216 11,409

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number of New Month outages customers Mar 18 61,286 Services Mar 18 101.78 Apr 18 55,574 Nov 17 7 176 Nov 17 41 Apr 18 100.68 May 18 63,188 Dec 17 2 261 Dec 17 25 May 18 127.43 Jan 18 4 263 Jan 18 17 June 18 146.76 June 18 68,290 Feb 18 1 32 Feb 18 89 July 18 160.51 July 18 78,686 Mar 18 29 3635 Mar 18 52 Aug 18 82,843 Apr 18 6 521 Apr 18 48 Aug 18 165.16 May 18 5 301 May 18 46 Sep 18 160.41 Sep 18 70,142 June 18 9 315 June 18 18 Oct 18 134.70 Oct 18 61,417 July 18 3 972 July 18 34 Nov 18 102.85 Nov 18 57,164 Aug 18 4 87 Aug 18 81 Dec 18 60,284 Sep 18 5 1331 Sep 18 43 Dec 18 102.40 Oct 18 4 123 Oct 18 47 Jan 19 117.57 Jan 19 65,342 Nov 18 6 46 Nov 18 69 Feb 19 111.72 Feb 19 57,306 Dec 18 5 5 Dec 18 11 Mar 19 59,310 Jan 19 1 1 Jan 19 29 Mar 19 106.88 Feb 19 1 3 Feb 19 23 Apr 19 91.74 Apr 19 52,734 Mar 19 0 0 Mar 19 22 May 19 138.05 May 19 60,603 Apr 19 5 277 Apr 19 77 Jun 19 146.50 Jun 19 68,769 May 19 3 148 May 19 18 Jul 19 83,229 Jun 19 11 418 Jun 19 23 Jul 19 164.38 Jul 19 15 4066 Jul 19 8 Aug 19 163.55 Aug 19 78,519 Aug 19 9 335 Aug 19 16 Sep 19 150.74 Sep 19 67,274 Sep 19 5 225 Sep 19 15 Oct 19 150.16 Oct 19 57,886 Oct 19 7 386 Oct 19 15 Nov 19 55,732 Nov 19 7 61 Nov 19 14 Nov 19 98.35 Dec 19 2 1325 Dec 19 4 Dec 19 104.57 Dec 19 60,552 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 20 YTD FY 19 FY 18 21.91 35.86 41.82 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 2 43 35 Minutes 33.6 Minutes PROGRAM UPDATES DEC 19 DEC 18 FY20 YTD Tree Trimming 221 380 1418 Number of Oil Releases 0 0 3 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 4 11 72

Fleet & Facilities Management Monthly Report DECEMBER 2019 Fleet Maintenance PM Work Orders Completed: 23 Number of Tire Repairs: 5 Number of Road Repairs: 6 Other Work Orders: 29 Repair Hours: 80 Road Repair Hours: 6 Total Work Orders: 52 Fabrication Hours: 1.5 Misc. Hours: 2 PM Hours: 50 # Of Scheduled PM’s: 12 # Of PM’s: Completed: 23 Major Program Updates DECEMBER DECEMBER MEASURE 2019 2018 DIFFERENCE Fleet Maintenance - Scheduled PM appointments 23 out of 12 0 out of 12 191.67 % vs completed PM’s 191.67 % 0% (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 23 out of 25 22 out of 25 completed within 5 days 4% 92 % 88.0 % (Quantity and Percentage) Facilities - Emergency work orders completed within 2 4 out of 4 2 out of 2 0% days (Quantity and 100 % 100 % Percentage)

HUMAN RESOURCES December 2019 Dec Jan Feb Mar. April May June July Aug Sept Oct Nov Dec Total Category 18 19 19 19 19 19 19 19 19 19 19 19 19 Caucasian* 285 289 290 294 292 295 297 297 297 299 294 293 293 n/a Minorities* 80 80 80 80 80 78 78 77 75 78 77 77 78 n/a Hired 1 6 3 5 2 3 4 1 2 8 3 1 4 43 Terminated/Resigned/ 3 2 1 1 4 2 3 2 3 4 7 2 2 36 Retired/Other Transferred/Promoted 2 1 0 1 1 1 3 1 1 1 3 1 1 17 Jobs Posted 4 7 4 3 1 11 2 3 3 31 2 0 9 80 Workers Comp. 2 4 2 5 2 5 1 3 2 1 2 2 3 34 Injuries Workers Comp. 69 113 77 20 104 196 160 187 270 169 186 178 176 1905 Hours *349 Full-time Employees: Part-time Employees: 24 (3) Pitts Center, 1 Recreation, 13 Library, 6 Police Department, 1 Central Services) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Planner I, Police Clerk I, Human Resource Coordinator, Fire Dispatcher Transferred/Promoted: Electric Lineman 2nd Class to Electric Lineman 1st Class Position Terminated/Resigned/Retired/Other: Library Page (PT), Office Assistant II, Service Center Clerk (PT) Positions on Terminal Leave: Police Officer – February, (2) Police Officer – April, Library Director - April Recruitment Information (December) *Resumes come from Indeed do not always list address

HUMAN RESOURCES (Continued) Open or Currently Recruiting* Open or Currently Dec Jan Feb March April May June July Aug Sept Oct Nov Dec Recruiting by Dept. 18 19 19 19 19 19 19 19 19 19 19 19 19 Electric 8 6 6 6 7 7 6 6 6 7 9 9 6 Public Works 11 11 11 9 7 6 4 5 5 10 10 11 11 Police 3 4 4 2.5 4.5 5.5 5.5 5.5 6 6 4 4 3 All Other Departments 11.5 6 7 8.5 7.5 6.5 7.5 7 7.5 16.5 18.5 18 17 Totals 33.5 27 27 26 26 25 23 23.5 24.5 39.5 41.5 42 37 *Not used for Budgeting Purposes Electric: (2) Lineman 1st Class, Lineman 2nd Class, Engineering Services Superintendent, Electrical Engineer, Electric Director Public Works: (2) Civil Engineer, Motor Equipment Operator I (Wastewater), Motor Equipment Operator II – Sanitation, Motor Equipment Operator I – Sanitation, Motor Equipment Operator I -Stormwater, Motor Equipment Operator II – Stormwater, Motor Equipment Operator III – Stormwater, Motor Equipment Operator III – Streets, Motor Equipment Operator II-PW Floater, Sign/Street Painter Police: Parking Enforcement Officer, Chief of Police, Police Clerk I All Other Departments: (2) Accountant II, Mechanic I, Administrative Assistant – Mayor, Assistant to Director of Council Affairs, Inspector I – Life Safety, Inspector I – Code Enforcement, Grant Writer, Laborer II– Parks and Recreation, Service Center Clerk (PT), Fleet and Facilities Manager, Assistant City Clerk, Field Service Representative I, (2) Library Clerk I (PT), (2) Librarian I (PT), Library Page (PT), Assistant Library Director, Office Assistant II Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 10.33 9.79 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 1.92 1.36 .54 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 5.98 6.25 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 2.45 2.72 Other - - - - - - - 1.65 .54 .27 2012 Healthcare cost sharing implemented; 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 2018 2019 Total Number of Employees Separating from 21 25 38 37 21 42 32 56 38 36 Service Average Number of Full-time Employees 362 356 333 325 331 333 340 337 340 346 Average Number of Part-time Employees 16 15 12 14 18 24 28 28 28 26 * Healthcare cost sharing implemented

HUMAN RESOURCES (Continued) Workers Compensation Cost CY 2019 $20 Department $21 $2 $163 $7 $7 $136 $7 $47 Total Cost (In thousands) Total: $410,000

INFORMATION TECHNOLOGIES Service Requests Resolved 70 63 65 60 52 52 51 49 47 47 48 47 47 50 41 44 45 44 39 39 41 41 41 38 38 40 33 31 27 27 30 20 10 0 Requests Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Completed Programming Requests Completed 50 39 38 41 41 40 34 34 31 32 30 30 32 32 31 32 30 24 25 27 27 27 26 24 24 22 22 21 21 20 10 0 Requests Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Completed Page Views - City of Dover Web Page 35,000 30,000 25,000 Pages Viewed 20,000 32,907 27,603 28,996 29,209 28,293 28,153 30,253 26,784 25,808 26,691 25,888 26,691 15,000 10,000 24,901 5,000 0 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Noteworty: Tyler ERP Phase 2 (HR/Payroll) ON HOLD Tyler Phase 4 and Phase 5 start is on hold until Phase 1, 2, and 3 are complete. Working on Windows 10 upgrades. Doing computer lifecycle replacements. Submitted FY21 Budget. Moved file server volume off old SAN onto new SAN. Upgraded Power Plant PCs to Windows 10.

December 2019 Monthly Report Highlighted Special Events & Attendance: Capital Holiday Celebration 100 "In Harmony..." Concert: Kare Dahl Russell 32 Capital Holiday Celebration: The Nutcracker 30 Total Items Checked Out: 25,176 Programs: Offered Attended E-books: 3,200 Adult 55 311 New Library Cards: 260 Teen 23 162 Children 28 632 Library Card Holders: 31,366 Job Center 28 165 Service Area Population: 62,527 Passport 113 Library Visitors: 20,209 Services: Income $4,211.85 Received: Meeting Rooms Usage: 417 Computer Users: 3,939 Wireless Users: 1,264 Items Loaned to/Received from Other Libraries: 7,245

Parks & Recreation December 2019 Monthly Report Parks & RecreaƟon Highlights  Annual Food Drive and Capital Holiday FesƟval. Parks & Recrea on offered logis cs for the Annual Food Drive and Capital Holiday Fes val held on December 5. The always popular holiday event was well a ended and could not happen without the coordina on of many city departments. Thank you for Dover Fire Dept, Dover Police Dept., Electric and Public Works for their efforts. Our partners in the Chamber of Commerce and Downtown Dover Partnership make this annual event a must on everyone’s calendar. Again, this year the generous food dona ons were supplied to five local food banks. ♦ Dover Park Plan Implementation. Staff will submit a request for reimbursement from the ORPT grant for the crushed rock trail for the por on of the trial that has been completed. ♦ SchuƩe Park Master Plan/Land Improvements. Staff will submit a request for reimbursement from the ORPT grant for the concrete pathway extension now that this por on of the project has been completed. ♦ John W. PiƩs RecreaƟon Center kicked the winter off with plenty of ac vi es. The always popular Breakfast with Santa and Candy Cane Hunt were successful in pleasing those happy faces wai ng for Santa for arrive. Our indoor field hockey and basketball leagues hit the courts, too. Want to see great athletes? Come on over on Saturday or Sunday for the best basketball and field hockey games in town! Silver Lake Commission ‐ With regard to the holiday season and agenda items the December 8th mee ng was rescheduled for January 8, 2020. Recreation Revenue Breakdown RecreaƟon Center Usage by the Hour (Includes 2 courts & mul ‐purpose room) Open Gym: 308 hrs Fitness Classes: 12 hrs Leagues: 114 hrs Mee ngs/Rentals/Events: 33 hrs December FY20 December FY19 Enrichment Classes: 19 hrs General Recrea on $318 General Recrea on $696 Sports $790 Sports $610 Leagues $4,919 Trips $750 Building & Field Rentals $2,170 Leagues $4,755 December (indoor/outdoor) League Youth Connec ons/CSW $1,664 Building & Field Rentals $765 Programming ParƟcipant Count Youth Connec ons/CSW $802 ParƟci- AcƟvity pants Spectators LocaƟon CoEd Field Hockey 174 105 Gymnasium PiƩs Center ParƟcipants DEC 19 FYTD 20 DEC 18 FYTD 19 Womens 321 231 Gymnasium Field Hockey Open Gym 255 1,537 254 1,428 High School 459 918 Gymnasium Field Hockey General Recrea on 80 283 75 190 Middle School Leagues 4,249 11,938 5,833 13,104 504 1017 Gymnasium Field Hockey Rentals/Mee ngs 323 4,080 290 6,392 Youth Basketball 478 528 Gymnasium

December 2019 Procurement & Inventory Report Measure FY 2020 FY 2019 DIFFERENCE Issue Effectiveness – How often the FY 2020 (To date) FY 2019 (Total) warehouse has what the departments [1370/(1370+70)]*100 [4,323/(4,323+160)]*100 -1.29% need when it’s needed. 95.14% 96.43 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being 0.81 Turnovers per 0.74 Turnovers per +0.07 Turnovers per used. (2018-2019 Goal 1 per year) year year year WITHOUT TRANSFORMERS BID REQUESTING COMMODITY TERM STATUS as of January 6, 2020 NUMBER DEPARTMENT On hold per Inspections. Homeowner attempting Demo of 24 S Queen Street 20-0012PI One Time Planning/Inspections Demo. FY 20 Street and Alley 20-0014PW One Time Public Works Forwarded to Public Works on 12/19/2019. Program Salary and Benefit Study 20-0016CM One Time City Manager Forwarded to City Manager's Office on 12/19/2019. Puncheon Run Pump 20-0017PW One Time Public Works Station Improvements Bid opening February 5, 2020 Demo of 28 S Queen Street 20-0019PI One Time Planning/Inspections Quotes due January 9, 2019 FUEL USE FY 2020 TO DATE FY 2019 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 68,703 gallons 66,379 gallons Electric: $ 528,548.33 272 Line Items Diesel: 39,474 gallons 37,284 gallons Water: $ 14,237.71 32 Line Items Dollars Spent: $201,562.02 $220,492.33 General: $ 22,354.56 86 Line Items Total: $ 565,140.60 390 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2020 TO DATE FY 2019 TO DATE FY 2020 TO DATE FY 2019 TO DATE Electric: $576,718.40 $424,744.27 Electric: $421,709.77 $477,781.48 Water: $46,823.59 $75,706.39 Water: $69,303.57 $87,148.26 Wastewater: $269.37 $49.00 Wastewater: $1,004.36 $153.84 General: $56,342.69 $56,844.52 General: $49,251.81 $55,323.81 Total: $680,154.05 $557,344.18 *Total: $563,822.43 $630,892.01 Warehouse Stock Money Spent for Postage/Postal Services FY2020 FY2019 FY 2020 TO DATE FY2019 TO DATE Total Dollar Value: $1,841,309.74 $2,116,215.53 $73,452.25 $68,049.05 Total Line Items: 1,150 1,296 * Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER).

PUBLIC WORKS CONSTRUCTION INSPECTION Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Nottingham Meadows Eden Hill Medical Center Patriot Village Leander Lakes Tall Pines Eden Hill Commercial Center The Arbors Blue Hen Apartments Eden Hill Lidl's Grocery Store Chestnut Grove MRMS Building Capital Station Dunkin Donuts 90 Saulsbury Road Dunkin Donuts North SANITATION Monthly Total Refuse (Tons) Sanitation Hours 563 600 526 493 1000.00 900.00 500 436 800.00 700.00 400 340 600.00 500.00 307 400.00 300 300.00 200.00 100.00 200 0.00 100 0 0 0 Bulk Collection Mechanized Hand Trash Yard Waste Collection Collection Collection Bulk Rear Loaders Automated DEC 19 DEC18 Note: PW started keeping track of Yard Waste Collection in July 2019. Sanitation DECEMBER 19 FYTD 20 DECEMBER 18 FYTD 19 Trips to DSWA Sandtown Landfill 200 1,189 168 1,856 Total Tonnage to DSWA 1,070 6,440 911 10,205 90-Gallon Containers Delivered 46 263 46 330 300-Gallon Containers Delivered 2 5 8 40 Total Man Hours-containers Delivered 23 155 18 366

CURBSIDE RECYCLING STATS MONTHLY TOTAL # OF TOTAL # OF CANS COLLECTED ACCOUNTS WEIGHT/LBS. AVE. LBS. December 2019 24,172 9,762 292,780 12.11 STREETS & STORMWATER Streets & Stormwater DECEMBER 19 FYTD 20 DECEMBER 18 FYTD 19 Signed Installed 11 40 20 46 Signs Repaired 2 41 14 96 Curbs Painted Yellow (feet) 0 390 0 321 New Post Installed 5 22 6 32 Storm Catch Basins Repaired 0 13 0 11 Storm Catch Basin Repairing (Hrs.) 0 52 0 66 Storm Catch Basins Cleaned (LF) 0 1,216 0 231 Storm Catch Basins Cleaning (Hrs.) 0 10 0 12 Hot Mix Patching (Tons) 0 91 0 0 Hot Mix Patching (Hrs.) 0 100 0 0 Cold Mix Patching Hrs.) 2 18 13 53 Concrete Work (Hrs.) 9 156 0 187 Concrete Patching (Cubic Yards) 0 29 0 25 Ditch Work (Hrs.). 0 0 1 1 Street and Alley Maintenance (Hrs.) 0 6 1 16 Street Sweeping (Miles) 0 6,277 0 5,920 Street Sweeping (Cubic Yards) 0 509 0 451 Leaves Collected (Cubic Yards) 4,091 10,373 3,842 9,860 Leaf Collection (Miles) 2,339 6,640 1,951 5,214 GROUNDS Work Orders Total Work Orders = 4 General = 2 Arborist = 2 Arborist Crew December 2019 December 2018 Trees Trimmed 21 98 Trees Removed 3 11 Stumps Removed 11 0 Trees Planted 0 1 Root Pruning 2 0 Arborist Crew - Continued trimming street trees. Beautification Crew - Trimmed perennial plants in beds. - Assisted mowing crew with leaf collection. Mowing Crew - Assisted Tree crew. - Provided leaf collection at City owned properties. Litter Removal - Litter is being picked up on City properties as per the weekly schedule. - Litter person has been diligent in the reporting of destruction in City parks. - 61 trash cans collected.

Miscellaneous - Started Christmas tree pickup. - Provided 5 employees to Sanitation after Holiday. - Installed 72 strands of garland and 92 wreaths. - Set up for Holiday Lighting Celebration. - Put Christmas trees on Silver Lake and Mirror Lake. - All members of Grounds Division attended Sexual Harassment training. - All members of Grounds Division attended DOT CDL training. GEOGRAPHIC INFORMATION SYSTEMS (GIS) Planning & Inspections Created a map of the Fire Department's two districts with addresses outside the City. Planning & Inspections Created a map of the Fire Department's districts showing areas in the City and in the County. Planning & Inspections Edited several Comp Plan maps. Public Works Updated the Parcels, Rentals, and Active AHI layers. Public Works Updated feature classes in SDE and compress geodatabase. Public Works Troubleshooted tablet issues with using Collector. Tax Assessor Resolved addressing issue on McKee Rd between Tax Assessor and Kent County. ENGINEERING SUMMARY Major Program Updates DECEMBER 19 DECEMBER 18 DIFF FY20 YTD FY19 YTD State and Federal Violations 0 0 0 0 Water Quality Complaints 2 7 -5 42 24 Plan Review Completed Within 30 days of Submission 0 0 0 14 31 WATER & WASTEWATER OPERATIONAL SUMMARY Task DECEMBER 19 DECEMBER 18 CURRENT FY Water Production - Daily Average 4,063,194 4,452,387 977,978,000 Average Field Response Time (goal is <30 minutes) 18 24 18 Water Mains Repaired 0 1 3 Water Service Lines Repaired 2 0 10 Wastewater Mains Repaired 0 0 2 Wastewater Service Lines Repaired 0 0 2 Sewer Lines Flushed - linear feet 46,289 26,282 312,090 Sewer Mains Videoed -linear feet 1,082 2,758 4,456 Sewer Manholes Cleaned 231 18 1,479 Total Fire Hydrants in Service 1,839 1,839 1,839 Total Water Meters in City Distribution System 13,593 13,503 13,593

Nov 18 Dec 18 Jan 19 Feb 19 March 19 April 19 May 19 Total Water Prod. 140,751,000 138,024,000 134,672,000 130,000,000 160,520,000 144,473,000 163,697,000 Billed Consumpt. 140,980,000 125,169,000 126,033,000 124,038,000 125,349,000 136,797,000 141,380,000 Total Flow to County 179,740,000 219,743,000 176,479,000 172,258,000 184,046,000 190,226,000 150,963,000 Billed Discharge 104,335,000 97,541,000 97,698,000 100,579,000 90,349,000 100,603,000 102,534,000 June 19 July 19 Aug 19 Sept 19 Oct 19 Nov 19 Dec 19 Total Water Prod. 171,112,000 192,330,000 196,988,000 167,793,000 158,696,000 136,212,000 125,959,000 Billed Consumpt. 138,786,000 160,762,000 186,715,000 175,315,000 145,815,000 148,986,000 116,253,000 Total Flow To County 147,233,000 166,639,000 116,853,000 109,001,000 134,055,000 96,023,000 130,722,000 Billed Discharge 104,048,000 108,772,000 118,878,000 111,495,000 108,525,000 105,865,000 91,962,000 WATER & WASTEWATER FLOW DATA 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 0 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Total Water Production Billed Consumption Total Flow to County Billed Discharge 1. In general, Billed Consumption should be less than Total Water Production due to system water losses (fire hydrant use, breaks, etc.). 2. In general, Billed Discharge will be less than Total Flow to County due to system inflow & infiltration occurrences. 3. Total Water Production and Total Flow to County directly match readings taken from the 1st of the month to the end of the month for the month reported. Due to meter reading routes, readings are made throughout the month and billed within 3 days. As such, Billed Consumption and Billed Discharge components can be up to 30 days behind Total Water Production and Total Flow to County readings. 4. Nov 18 through Apr 19 and Dec 19 Total Flow to County is higher than Total Water Production due to #2 above (higher than average rainfall during these months). 5. Nov 19 Total Flow to County is lower than average Total Flow to County due to lower than average rainfall during this month in conjunction with #3 above. 6. Sep 19 and Nov 19 Billed Consumption is higher than Total Water Production due to #3 above.

City Planner’s Monthly Report Department of Planning & Inspections DECEMBER 2019 Planning & Inspections Highlights Some Items to Call to Your Attention Construction activity in the City continues to be slower than prior months, but previously approved projects throughout the City are continuing. December commercial construction permit values were $1,690,960 compared to November at $1,870,325 bringing the year-to-date total to just under $8,143,000. A total of 103 permits for all types of work were issued in December including renovation projects at Bayhealth Medical Center, Dover Downs/Michelle's Steakhouse, a medical office on Old Rudnick Lane, an office on N. State Street and a tenant fit out at Capital Station. Certificates of Occupancy were issued for 12 residential units and for 5 commercial projects throughout the City. Tempo- rary Certificates of Occupancy were issued for a single family residence and a mini-storage facility as well. Planning Staff issued the Final DRAFT of the 2019 Comprehensive Plan on December 3. Formal review and hearings were held by the Planning Commis- sion on December 16, 2019 and are scheduled before the City Council on Janu- ary 13, 2020. Copies of the Final DRAFT were also submitted to Kent County and adjacent municipalities for their review. Samantha Bulkilvish joined the staff as a Planner I on December 2, 2019. 107 Code Enforcement cases were opened in December. Four (4) properties were listed and are being prepared for Dangerous Building action by Council in January.

PROGRESS IN PICTURES 1035 Forrest Avenue 50 N. DuPont Highway, Unit 12 Capital Station

PROGRESS IN PICTURES 506 Jefferic Blvd. Patriot Village—160 Revolutionary Blvd.

PROGRESS IN PICTURES Patriot Village— 401 Suvarna Lane Patriot Village— 156 Revolutionary Blvd.

Planning & Inspections Revenue FY2020 Actual Revenue Stream FY2020 Budget (YTD) December % of Budget Business License $1,470,000 $ 1,395,426 95% Manufactured Home License $19,000 $ 15,530 82% Building Permits $600,000 $ 116,635 19% Cert. of Occupancy $16,000 $ 5,620 35% Public Occupancy $25,000 $ 1,725 7% Lodging House $14,000 $ 28 0% Plumbing/Heating/Air $115,000 $ 43,524 38% Rental Inspection Fee $437,000 $ 3,312 1% Miscellaneous $25,000 $ 11,205 45% Fire Protection Fees $70,000 $ 30,078 43% Code Enforcement Fines $35,000 $ 14,125 40% Vacant Building Reg. $250,000 $ 25,625 10% Total P&I Revenue $3,076,000 $ 1,662,833 54% 31-Dec-19 PERSONNEL AND TRAINING • Samantha Bulkilvish (Planner I) began her new position with the Planning Office on De- cember 2, 2019. • Dawn Melson-Williams (Principal Planner) attended the 2019 Delaware Institute for Lo- cal Government Leaders: The Future of Work in Delaware on December 5, 2019. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For De- cember 2019, Planning Staff was involved with review of 34 and 19 Certificates of Occupan- cy permits. This results in a 2019 calendar year total of 868 Permits and Certificates of Occu- pancy (2018 calendar year total of 1119 Permits and Certificates of Occupancy compared to 1125 for 2017). Staff also reviews new applications for Business Licenses and Rental Dwell- ing Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended. • The Planning Office continues to be involved in the Restoring Central Dover Community Plan implementation. Especially through participation in various working group commit- tees. • Planning Staff continues Dover’s Downtown Development District program management. 2019 Comprehensive Plan The Planning Office issued the FINAL DRAFT 2019 Comprehensive Plan (12.3.2019) on December 3, 2019. Project information and FINAL DRAFT (12.3.2019) documents and maps are available on the Comprehensive Plan website: https://www.cityofdover.com/2019- comprehensive-plan. The formal review and public hearing process for the Comprehensive Plan began on December 16, 2019 at the Planning Commission Meeting. A Public Hearing was held and consideration of a series of specific Requests were reviewed for recommenda- tion. The Planning Commission recommended approval of the FINAL DRAFT 2019 Com- prehensive Plan. The review process continues January 13, 2020 with a Public Hearing at City Council. Copies of the FINAL DRAFT Plan were also distributed to Kent County and adjacent municipalities for review. CONSTRUCTION ACTIVITY • A Residential Building Permit was issued for a manufactured home in Dover East Estates. Construction activity continues in the Village of Cannon Mill PND, Seskinore, Patriot Village, within the Downtown Development District area, and on other several lots in oth- er areas of the City. • Certificates of Occupancy were issued to five (5) single-family houses in Patriot Village, two (2) single-family houses in the Downtown Development District area (construction by Habitat for Humanity), five (5) townhouse units in the Village of Westover PND, and a Temporary Certificate of Occupancy to a single-family house in Oak Shadows. • Building Permits were issued for a number of renovation projects citywide including at Bayhealth Medical Center, at Dover Downs for Michele’s Steakhouse in the Lobby, a medical office at 30 Old Rudnick Lane, an office at 967 N. State Street, and a tenant fit -out for Delicious Fusion at Capital Station. • Temporary Certificates of Occupancy were issued for All-Safe Mini-Storage facility on Weston Drive (S-14-21) Certificates of Occupancy were issued for commercial renovation projects for an office at 583 N. DuPont Highway, Orange Theory Fitness in Capital Sta- tion, a tenant fit-out for a gym at 35 Commerce Way, the new Vincenzo’s Restaurant location at 1035 Forrest Avenue, and for the division of tenant space at 506 Jefferic Boule- vard.

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on December 16, 2019. The next Planning Commission meeting is scheduled for January 21, 2020. The following applications were considered: • S-19-25 Eden Hill Farm TND: Residential District—Revised Implementation Plan – The Planning Commission moved to defer action until the Pattern Book and the questions about the parking can be resolved and parking should follow the Ordinance. This Review will be continued for the Revised Implementation Plan (Phase 2 Area, Clubhouses, and Unite Types) for the Residential District component of the Traditional Neighborhood Design project known as Eden Hill Farm TND. The Revised Plan for the Residential District proposes to revise Phase 2 areas; to extinguish lots 339-346 to create a new clubhouse and active recreation space; to create two (2) clubhouses within the Active Open Space; to build five (5) apartment buildings to contain 180 dwelling units on lots 6-10, while using lot 11 as Open Space; and to change the unit types of lots along Alleys J, K, L, R, S and T (in vicinity of the eastern portions of Ann Moore Street, Ridgely Boulevard, and Little Eden Way) to achieve 665 total lots. The Resi- dential District consists multiple parcels totaling of 109.034 acres ± of land and is zoned TND (Traditional Neighborhood Design). The project is located south of West North Street and Wemyss Road and east of the POW-MIA Parkway. The Implementation Plan was previously reviewed as SB-06-03 Eden Hill Farm TND: Residential District Implementation Plan consisting of 665 dwelling units with the Planning Commission conditional approval granted June 19, 2006 and other subsequent approvals related to lot layout and Pattern Book revisions. Re- lated Applications: SB-07-01, MI-08-03, MI-08-20, MI-09-03, MI-09-13, MI-10-04, MI-10-14, MI-10 -20, and S-15-07. • 2019 Comprehensive Plan - A presentation of the City of Dover 2019 Comprehensive Plan that included text and a Map series outlining information and policies regarding land use activities in the City of Dover. The FINAL DRAFT 2019 Comprehensive Plan (12.3.2019) document is on file at the Department of Planning and Inspections, City Hall, 15 Loockerman Plaza, Dover and at the Dover Public Library, 35 Loockerman Plaza, Dover. See Project website: https://www.cityofdover.com/2019-comprehensive- plan. • The Planning Commission conducted a Public Hearing and took action to rec- ommend approval of the Comprehensive Plan and also made recommendations on Requests #1-6. A Public Hearing before the City of Dover City Council on the 2019 Comprehensive Plan has been scheduled for January 13, 2020 at 7:30 P.M., in the City Council Chambers of City Hall. (Ordinance #2019-21) Board of Adjustment The Board of Adjustment did not meet on December 18, 2019 . The next Board of Adjust- ment meeting is scheduled for January 15, 2020. Historic District Commission The Historic District Commission did not meet on December 19, 2019. The next Historic District Commission meeting is scheduled for January 16, 2020.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY19 Projects • Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Three (3) families have purchased homes and one family is under contract and scheduled to purchase a home by the end of January. • Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. This project is under- way. • DIMH & Central Delaware Housing Collaborative CDBG funds will be used to renovate an existing building that will service homeless women and children. This project is under review by the State Historic Preservation Of- fice. • Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elimi- nate housing conditions that threaten the health and safety of low-income homeowners. Emergency home repairs have been completed for five (5) families. DEC 2019 (FY20) TOTAL FOR FY20 New Home Permits Issued 0 6 Value of Commercial Projects $1,690,960.00 $8,142,525.00 Downtown Incentives (Fees $0 $2,878.00 Waived)

Code Enforcement Activity—December 2019 Case Type # cases cur- # cases % staff initiated % staff initiated rent month YTD (July current month YTD 2019 to June 2020) No valid Rental Permit 1 19 100% 89% No valid Building Permit 1 26 100% 65% Tall grass and weeds 0 205 0% 77% Unregistered vehicle 1 24 0% 54% Abandoned vehicle 1 24 100% 62% Annual Housing Inspection 21 235 95% 86% Property Maintenance – 11 127 18% 43% Exterior Electric Termination 22 39 95% 92% Dover Code of Ordinances 16 178 43% 45% Zoning 1 13 0% 61% Total Cases Opened 107 1320 Total # of Inspections For 250 Month Dangerous Buildings, Vacant Buildings & Demolitions  24 South Queen Street – Council declared all structures dangerous, ordered all structures demolished by November 7, 2019, Owner has obtained permit to demolish; asbestos abatement is complete. No Change.  28 South Queen Street — Council declared all structures dangerous, ordered the garage demolished by November 7, 2019 and the house repaired or demolished by January 7, 2020. The garage has been demolished and the property manager states they are working with the owner (Wells Fargo) to have the dwelling repaired. Dwelling has been sold and is to be renovated; owner to occupy.  34 South Queen Street — Dwelling has been demolished.  Vacant Buildings currently registered- 205

Building Inspections & Licensing Summary Dec 2018— December 2019 Current – June 2020 December 2018 June 2019 PERMITTING AND LICENSING Permits Issued DEC (2019) DEC (2018) FY 20 FYTD 20 FY19 FYTD 19 Administrative Permit 2 18 0 14 Building Addition/Renovation Permits 27 190 24 185 Building Permits 8 70 26 139 Demolition Permits 2 20 2 11 Fence Permits 6 78 5 69 Fire Prevention Permits 8 39 3 40 Mechanical Permits 31 173 30 249 Plumbing Permits 15 129 27 287 Sign Permits 4 69 4 89 Swimming Pool Permits 0 3 1 5 Subtotal 789 1088 Business Licenses 13 1975 24 2028 Merchant Licenses 7 368 5 362 Contractor Licenses 25 1132 29 1127 Subtotal 3475 3517 Lodging House Licenses 0 1 0 0 Public Occupancy 4 81 5 65 Rental Dwelling 11 91 13 96 Subtotal 173 143 Manufactured Homes 0 325 3 347 BUILDING INSPECTIONS Inspections DEC (2019) DEC (2018) FY 20 FYTD 20 FY19 FYTD 19 Building (Inspections/CBI/Site Meetings) 232 1763 342 2620 Plumbing/Mechanical 301 1857 549 3080 Certificate of Occupancy 19 71 34 142

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated three (3) incidents during the month of December. Staff attended taser training at DPD and will begin carrying tasers in the near future. A new position was authorized for the office and recruiting efforts are currently taking place. I would like to thank the City Manager and Plan- ning Director for this position. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 31 145 67 Deficiencies From the Above Inspections 158 443 290 Fire Code Violations/Deficiencies/Complaints 17 200 227 C/O & Fire Equipment Acceptance Tests 6 47 64 Meetings & Walk Through 13 119 114 Fire Plan Review & DAC 9 66 60 Month Year to Date Previous Year to Date Accidental 2 totaling $3,000 11 totaling $161,000 12 totaling $37,250 Undetermined N/A 11 totaling $456,501 1 totaling $330,000 Incendiary 1 totaling $500 2 totaling $750 7 totaling $10,600 Arrest Made with DPD 0 0 2 Investigation Time 6 hours 52 hours 50 hours Injuries 0 0 0 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

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Finance Department Monthly Report December 2019 CITY OF DOVER ACTIVITY REPORTS DECEMBER 2019 FINANCE DEPARTMENT ACTIVITY LEVELS FY19 YTD FY20 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 4,154 4,329 Total Amount of All Deposits $ 83,985,112 $ 109,033,768 Other Activity Number of Pay Periods 15 13 Number of Payroll Checks & Direct Deposits Issued 5,844 5,122 Number of Pension Checks Issued 1,801 1,548 Total Pension Benefits Paid - Defined Benefit Plan $ 3,232,055 $ 2,806,985 ACCOUNTS PAYABLE Number of Check Vouchers 3,611 3,327 Number of EFT Vouchers 1,635 1,437 Vouchers Dollar Amount Disbursed $ 43,385,702 $ 37,788,244 FY19 YTD Wages FY20 YTD Wages $61,216 $129,218 $20,370 $40,307 $377,791 $260,911 $411,986 $343,315 $344,692 $301,537 $967,348 $905,309 $898,813 $1,001,123 $9,862,783 $8,945,176 Regular Regular All over time All over time Vacation Vacation Sick Sick Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout Personal Personal Other Comp Time Comp Time Other Page 3

Finance Department Monthly Report December 2019 City of Dover General Fund Summary Fiscal Year to Date (December 2019) Revenues Budget Revised Budget Actual % Property & Transfer Taxes $ 16,121,700 $ 16,121,700 $ 15,552,917 96% Program Revenues 10,570,600 10,570,600 5,220,749 49% Utility Transfers 11,000,000 11,000,000 5,500,060 50% Grants 688,500 688,500 285,129 41% Interfund Services 5,749,900 5,749,900 2,310,121 40% All Other 1 933,000 933,000 291,150 31% $ 45,063,700 $ 45,063,700 $ 29,160,125 65% Expenditures Budget Revised Budget Actual % 2 $ 28,694,900 $ 28,674,700 $ 12,271,150 43% Program Expenses Interfund Services 10,312,700 10,382,900 4,539,724 44% Debt Service 500,000 500,000 232,779 47% Post Retirement Benefits 1,894,900 1,894,900 947,460 50% Pension Fund Contributions 964,600 964,600 292,500 30% Capital Project Transfers 3,261,600 3,261,600 1,630,800 50% All Other 3 1,235,000 1,236,600 601,736 49% $ 46,863,700 $ 46,915,300 $ 20,516,149 44% 1 Includes Franchise Fees, Miscellaneous Receipts, Garrison Farm Rent, Sale of Assets, Return Check Fees, Fund Interest Income, and Investment Manager Cost 2 Includes Stormwater Account 3 Includes Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, DDP Contribution, Transfer to Electric I&E, and Bond Issue Costs Page 4

Finance Department Monthly Report December 2019 General Fund Revenues $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Property & Transfer Taxes Program Revenues Utility Transfers Grants Interfund Services All Other 1 Budget Revised Budget Actual General Fund Expenditures $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Budget Revised Budget Actual Page 5

Finance Department Monthly Report December 2019 City of Dover Water Fund Summary Fiscal Year to Date (December 2019) Revenues Budget Revised Budget Actual % Customer Sales $ 5,530,800 $ 5,530,800 $ 3,025,048 55% Impact Fees 570,000 570,000 149,164 26% Rents 410,200 410,200 178,530 44% Miscellaneous 1 33,000 33,000 43,244 131% $ 6,544,000 $ 6,544,000 $ 3,395,986 52% Expenditures Budget Revised Budget Actual % Program Expenses $ 3,090,700 $ 3,090,700 $ 1,324,204 43% Interfund Services 1,067,800 1,067,800 443,091 41% Debt Service 760,000 760,000 288,556 38% Post Retirement Benefits 113,200 113,200 56,480 50% Capital Project Transfers 1,500,000 1,500,000 750,000 50% Electric I&E Transfer 149,000 149,000 49,670 33% General Fund Transfer 500,000 500,000 250,020 50% All Other 2 14,000 14,000 11,325 81% $ 7,194,700 $ 7,194,700 $ 3,173,346 44% 1 Includes Interest Earnings and Miscellaneous Income 2 Includes Bank & CC Fees Page 6

Finance Department Monthly Report December 2019 Water Revenues $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Customer Sales Impact Fees Rents Miscellaneous 1 Budget Revised Budget Actual Water Expenditures $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Interfund Services Debt Service Post Retirement Benefits Capital Project Transfers Electric I&E Transfer General Fund Transfer All Other 2 Budget Revised Budget Actual Page 7

Finance Department Monthly Report December 2019 City of Dover Wastewater Fund Summary Fiscal Year to Date (December 2019) Revenues Budget Revised Budget Actual % Customer Sales $ 8,763,600 $ 8,763,600 $ 4,462,043 51% Impact Fees 480,000 480,000 143,058 30% Miscellaneous 1 33,200 33,200 7,502 23% $ 9,276,800 $ 9,276,800 $ 4,612,604 50% Expenditures Budget Revised Budget Actual % Program Expenses $ 1,349,000 $ 1,349,000 $ 594,333 44% Kent County Treatment Fee 5,101,900 5,101,900 2,002,929 39% Interfund Services 769,200 769,200 332,418 43% Debt Service 672,500 672,500 306,118 46% Post Retirement Benefits 113,100 113,100 56,680 50% Capital Project Transfers 900,000 900,000 450,000 50% Electric I&E Transfer 149,000 149,000 49,670 33% General Fund Transfer 500,000 500,000 250,020 50% All Other 2 29,000 29,000 3,906 13% $ 9,583,700 $ 9,583,700 $ 4,046,074 42% 1 Includes Interest Earnings, Miscellaneous Income, and Wastewater Penalties 2 Includes Bank & CC Fees and Bond Issuance Cost Page 8

Finance Department Monthly Report December 2019 Wastewater Revenues $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Customer Sales Impact Fees Miscellaneous 1 Budget Revised Budget Actual Wastewater Expenditures $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Program Expenses Kent County Interfund Services Debt Service Post Retirement Capital Project Electric I&E Transfer General Fund Transfer All Other 2 Treatment Fee Benefits Transfers Budget Revised Budget Actual Page 9

Finance Department Monthly Report December 2019 City of Dover Electric Fund Summary Fiscal Year to Date (December 2019) Revenues Budget Revised Budget Actual % Customer Sales $ 84,008,400 $ 84,008,400 $ 42,837,786 51% Distribution of Earnings (2,873,800) (2,873,800) (1,483,728) 52% All Other 1 960,400 960,400 780,699 81% $ 82,095,000 $ 82,095,000 $ 42,134,756 51% Expenditures Budget Revised Budget Actual % Power Supply & Generation $ 47,785,900 $ 47,785,900 $ 20,740,241 43% Electric Operating Div. Exp. 7,046,200 7,046,200 2,952,621 42% Interfund Services 3,912,900 3,912,900 1,534,611 39% Debt Service 1,379,500 1,379,500 699,852 51% Post Retirement Benefits 721,400 721,400 360,680 50% Capital Project Transfers 6,816,000 6,816,000 2,272,000 33% General Fund Transfer 10,000,000 10,000,000 5,000,020 50% Depreciation Reserve 5,000,000 5,000,000 1,666,670 33% All Other 2 2,053,500 2,053,500 912,061 44% $ 84,715,400 $ 84,715,400 $ 36,138,757 43% 1 Includes Rental Revenue, Miscellaneous Service Revenue, Interest Income, Penalties, General Service Billing Received from Uncollectible, and Green Energy Charge 2 Includes Utility Tax, Interest on Deposits, Green Energy, A/R Write-offs, and Bank & CC Fees Megawatt Hours Sold & Purchased Budget Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 752,307 752,307 393,193 Sales per MWh $106.09 $106.09 $103.51 Purchased/Generated MWh 785,072- 785,072- 405,758- All In MWh Supply & Generation $60.87 $60.87 $51.11 Page 10

Finance Department Monthly Report December 2019 Electric Fund - Revenues Mi l lions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 Budget Revised Budget Actual Customer Sales Distribution of Earnings All Other 1 Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Power Supply & Electric Operating Post Retirement Capital Project General Fund Depreciation Interfund Services Debt Service All Other 2 Generation Div. Exp. Benefits Transfers Transfer Reserve Budget $47,785,900 7,046,200 3,912,900 1,379,500 721,400 6,816,000 10,000,000 5,000,000 2,053,500 Revised Budget $47,785,900 7,046,200 3,912,900 1,379,500 721,400 6,816,000 10,000,000 5,000,000 2,053,500 Actual $20,740,241 2,952,621 1,534,611 699,852 360,680 2,272,000 5,000,020 1,666,670 912,061 Budget Revised Budget Actual Page 11

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Finance Department Monthly Report December 2019 City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (December 2019) Budget Revised Budget Actual % General Fund Divisions % of Budget City Clerk $ 432,600 $ 432,600 $ 173,507 40% Council 157,700 157,700 62,022 39% Mayor Tax Assessor 398,200 398,200 149,488 38% Human Resources Fire 763,700 763,700 343,824 45% Customer Services Grounds 1,269,500 1,269,500 524,544 41% Fleet Maintenance Library 1,779,800 1,779,800 796,771 45% Procurement & Inventory Recreation 1,156,600 1,156,600 465,426 40% Engineering Life Safety 381,500 381,500 141,820 37% Code Enforcement 680,200 680,200 261,834 38% Facilities Management Planning 570,400 570,400 248,392 44% Pub. Services Administration Public Inspections 644,700 644,700 241,569 37% Finance Police 17,183,900 17,183,900 7,847,144 46% Information Technology Police Extra Duty 665,100 665,100 36,506 5% City Manager Streets 810,600 787,400 262,979 33% Stormwater Sanitation 2,432,400 2,432,400 1,097,199 45% Stormwater 859,000 862,000 287,405 33% Sanitation City Manager 1,007,900 1,007,900 369,865 37% Streets Information Technology 747,000 747,000 439,199 59% Police Extra Duty Finance 935,800 935,800 450,221 48% Police Pub. Services Administration 802,300 819,000 345,555 42% Public Inspections Facilities Management 655,700 655,700 303,444 46% Planning Engineering 368,800 368,800 90,796 25% Procurement & Inventory 684,400 684,400 312,252 46% Code Enforcement Fleet Maintenance 1,051,200 1,051,200 397,803 38% Life Safety Customer Services 1,067,500 1,067,500 506,179 47% Recreation Human Resources 524,200 577,700 225,878 39% Library Mayor 226,900 226,900 58,513 26% Grounds $ 38,257,600 $ 38,307,600 $ 16,440,132 43% Fire Tax Assessor Council City Clerk 0% 10% 20% 30% 40% 50% 60% 70% Page 13

Finance Department Monthly Report December 2019 City of Dover Utilities Expenditure Summary Fiscal Year to Date (December 2019) Water Divison Budget Revised Budget Actual % Engineering & Inspection $ 371,400 $ 372,600 $ 88,980 24% Water Department 638,400 637,200 312,640 49% Water Treatment Plant 2,080,900 2,080,900 922,584 44% $ 3,090,700 $ 3,090,700 $ 1,324,204 43% Wastewater Divison Budget Revised Budget Actual % Engineering & Inspection $ 195,100 $ 195,100 $ 86,290 44% Wastewater Department 1,153,900 1,153,900 508,043 44% $ 1,349,000 $ 1,349,000 $ 594,333 44% Electric Division Budget Revised Budget Actual % Transmission/Distribution $ 3,802,800 $ 3,802,800 $ 1,607,752 42% Electrical Engineering 1,372,900 1,372,900 570,493 42% Administration 615,500 615,500 234,731 38% Meter Reading 401,900 401,900 224,332 56% Systems Operations 853,100 853,100 315,314 37% $ 7,046,200 $ 7,046,200 $ 2,952,621 42% Page 14

Finance Department Monthly Report December 2019 Water Division % of Budget Water Treatment Plant Water Department Engineering & Inspection 0% 10% 20% 30% 40% 50% 60% Wastewater Division % of Budget Wastewater Department Engineering & Inspection 44% 44% 44% 44% 44% 44% 44% 44% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering Transmission/Distribution 0% 10% 20% 30% 40% 50% 60% Page 15

Finance Department Monthly Report December 2019 City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (December 2019) General Fund Budget Revised Budget Actual % Fire $ 281,100 $ 281,100 $ 102,446 36% Recreation 476,000 546,000 169,428 31% Life Safety 48,900 48,900 - 0% Code Enforcement 37,200 37,200 - 0% Inspections 18,600 18,600 - 0% Police 753,900 952,600 183,164 19% Streets 1,266,500 3,301,365 249,317 8% Sanitation 287,200 287,200 - 0% Grounds 128,400 129,200 107,490 83% Stormwater 365,000 379,200 - 0% Information Technology 45,600 45,600 4,549 10% Facilities Management 784,000 784,000 1,442 0% Purchasing 390,000 390,000 23,500 6% Fleet Maintenance 21,600 21,600 - 0% Transfer to Parkland Reserve - - 15,000 0% General Fund Capital Projects $ 4,904,000 $ 7,222,565 $ 856,337 16% Water Fund Water $ 960,400 $ 1,029,770 $ 38,681 4% Water Treatment Plant 559,700 3,260,628 1,112,281 34% Water Fund Capital Projects $ 1,520,100 $ 4,290,398 $ 1,150,962 27% Wastewater Fund Wastewater 2,302,600 3,484,600 767,108 42% Wastewater Fund Capital Projects $ 2,302,600 $ 3,484,600 $ 767,108 42% Electric Fund Electric Generation $ 115,000 $ 540,744 $ 194,810 36% Transmission/Distribution 1,255,000 1,255,000 620,639 49% Electrical Engineering 3,293,000 3,293,000 146,440 4% ERP System 488,000 488,000 44,250 9% Electric Administration 1,643,200 1,643,200 - 0% Electric Fund Capital Projects $ 6,816,000 $ 7,241,744 $ 1,006,139 14% TOTAL CAPITAL PROJECTS $ 15,542,700 $ 22,239,307 $ 3,780,545 17% Page 16

Finance Department Monthly Report December 2019 Capital Outlay - All Divisions $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Budget Revised Budget Actual Capital Outlay - By Fund $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Budget Revised Budget Actual General Fund Capital Projects Water Fund Capital Projects Wastewater Fund Electric Fund Capital Projects Page 17

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MONTHLY REPORT DECEMBER 2019

Date Range: From 12/01/2019 to 12/31/2019 Incident Run Log Fixed Property: Dover Fire Department Company: All Companies Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 12/01/2019 30046 2019-001269 03:20 430 COUNTRY DR Building fire 1.7 12/01/2019 30046 2019-001270 10:07 631 S STATE ST Dispatched & canceled en route 0.1 12/01/2019 30046 2019-001271 10:17 1440 N DUPONT HWY Public service assistance, other 0.5 12/01/2019 30046 2019-001272 17:49 2 N STATE ST Detector activation, no fire - unintentional 0.2 12/02/2019 30046 2019-001273 03:49 7 KAREN PLACE Fuel burner/boiler malfunction, fire confined 0.7 12/02/2019 30046 2019-001274 08:37 1700 N DUPONT HWY BLDG F Unintentional transmission of alarm, other 0.4 12/02/2019 30046 2019-001275 09:12 1200 N DUPONT HWY False alarm or false call, other 0.3 12/03/2019 30046 2019-001276 10:15 636 MAPLE PKWY Dispatched & canceled en route 0.0 12/03/2019 30046 2019-001277 14:02 1700 N DUPONT HWY BLDG F Unintentional transmission of alarm, other 0.4 12/03/2019 30046 2019-001278 17:03 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.4 12/03/2019 30046 2019-001279 22:32 2516 FORREST AVE Authorized controlled burning 0.5 12/04/2019 30046 2019-001280 13:18 631 RIDGELY ST System malfunction, other 0.5 12/05/2019 30046 2019-001281 09:47 859 N DUPONT HWY Extrication of victim(s) from vehicle 0.3 12/05/2019 30046 2019-001282 14:33 260 BEISER BLVD Unintentional transmission of alarm, other 0.3 12/05/2019 30046 2019-001283 14:56 STATE ROUTE 1 No incident found on arrival at dispatch address 0.4 12/07/2019 30046 2019-001284 17:32 970 WHATCOAT DR Excessive heat, scorch burns with no ignition 0.4 12/07/2019 30046 2019-001285 22:03 430 COUNTRY DR Good intent call, other 0.8 12/07/2019 30046 2019-001286 22:04 228 W LOOCKERMAN ST Outside rubbish, trash or waste fire 0.2 12/08/2019 30046 2019-001287 12:29 135 MERIDIAN BLVD Dispatched & canceled en route 0.1 12/08/2019 30046 2019-001288 16:46 860 PAUL ST False alarm or false call, other 0.1 12/08/2019 30046 2019-001289 20:58 422 S GOVERNORS AVE Motor vehicle accident with injuries 0.2 12/08/2019 30046 2019-001290 21:12 1450 FORREST AVE Malicious, mischievous false call, other 0.2 12/08/2019 30046 2019-001291 22:06 1700 N DUPONT HWY BLDG J False alarm or false call, other 0.4 12/09/2019 30046 2019-001292 23:04 STATE ROUTE 1 No incident found on arrival at dispatch address 0.3 12/10/2019 30046 2019-001293 01:39 1095 S BRADFORD ST A Smoke detector activation due to malfunction 0.6 12/10/2019 30046 2019-001294 08:00 804 S STATE ST Good intent call, other 0.6 12/10/2019 30046 2019-001295 09:10 1570 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 12/10/2019 30046 2019-001296 09:43 1095 S BRADFORD ST A Smoke detector activation due to malfunction 0.1 12/10/2019 30046 2019-001297 11:29 1200 N DUPONT HWY Cooking fire, confined to container 0.6 12/11/2019 30046 2019-001298 06:06 3700 BAY RD Motor vehicle accident with no injuries. 0.2 12/11/2019 30046 2019-001299 10:29 South STATE ST Dispatched & canceled en route 0.2 12/11/2019 30046 2019-001300 14:03 105 KATRINA WAY Sprinkler activation due to malfunction 0.4 12/11/2019 30046 2019-001301 14:05 201 JAMES CT Sprinkler activation due to malfunction 0.2 12/11/2019 30046 2019-001302 15:46 1365 W NORTH ST Carbon monoxide incident 0.8 12/11/2019 30046 2019-001303 16:54 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.6 12/12/2019 30046 2019-001304 07:26 209 S STATE ST Smoke scare, odor of smoke 0.6 12/12/2019 30046 2019-001305 08:37 1478 WYOMING MILL RD Smoke detector activation, no fire - unintentional 0.3 12/12/2019 30046 2019-001306 17:38 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.6 12/12/2019 30046 2019-001307 20:18 218 THORNTON ST Smoke detector activation, no fire - unintentional 0.3 12/13/2019 30046 2019-001308 07:03 320 BILLY MITCHELL LN Cooking fire, confined to container 0.7 12/13/2019 30046 2019-001309 10:48 1080 SILVER LAKE BLVD Smoke detector activation due to malfunction 0.3 12/13/2019 30046 2019-001310 13:45 930 WHATCOAT DR Alarm system activation, no fire - unintentional 0.4 12/13/2019 30046 2019-001311 15:26 852 S LITTLE CREEK RD Motor vehicle accident with injuries 0.3 12/13/2019 30046 2019-001312 15:55 132 S NEW ST Public service 0.3 12/13/2019 30046 2019-001313 16:48 401 E WIND DR Good intent call, other 0.5 12/14/2019 30046 2019-001314 06:07 PERSIMMON TREE LN Dispatched & canceled en route 0.1 12/14/2019 30046 2019-001315 16:18 CHESTNUT GROVE RD Motor vehicle accident with injuries 0.8 12/16/2019 30046 2019-001316 06:02 52 STEVENSON DR Smoke scare, odor of smoke 0.7 12/16/2019 30046 2019-001317 18:16 1700 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.4 12/17/2019 30046 2019-001318 09:09 1585 MCKEE RD Electrical wiring/equipment problem, other 0.4 12/17/2019 30046 2019-001319 12:29 516 JEFFERIC BLVD A Cooking fire, confined to container 0.3 12/17/2019 30046 2019-001320 14:53 72 VILLAGE DR Electrical wiring/equipment problem, other 0.6 12/17/2019 30046 2019-001321 16:34 1080 SILVER LAKE BLVD Extinguishing system activation 0.3 12/17/2019 30046 2019-001322 19:58 1266 WHITEOAK RD Passenger vehicle fire 0.5 12/19/2019 30046 2019-001323 06:13 230 MASSEY DR Smoke detector activation due to malfunction 0.5 12/19/2019 30046 2019-001324 23:12 166 PRESIDENTS DR Cooking fire, confined to container 1.5 12/20/2019 30046 2019-001325 04:40 51 WEBBS LN O Smoke detector activation, no fire - unintentional 0.4 12/20/2019 30046 2019-001326 08:06 420 ARNOLD CT Extrication, rescue, other 0.7 12/20/2019 30046 2019-001327 10:12 52 NICHOLAS DR Person in distress, other 0.3 Date: 02/03/2020 Page: 1 Time:09:02

Date FDID Incident# Alarm ### Address Suite Type Lgth 12/20/2019 30046 2019-001328 10:35 360 NOTTINGHAM CT Smoke scare, odor of smoke 0.4 12/20/2019 30046 2019-001329 17:09 1679 S STATE ST LT N- Fire in mobile home used as fixed residence 1.5 12/20/2019 30046 2019-001330 20:39 51 WEBBS LN H Cooking fire, confined to container 0.3 12/21/2019 30046 2019-001331 10:28 46 S BRADFORD ST Smoke detector activation, no fire - unintentional 0.2 12/22/2019 30046 2019-001332 18:32 203 Doveview Drive False alarm or false call, other 0.5 12/23/2019 30046 2019-001333 15:25 211 DELAWARE AVE Gas leak (natural gas or LPG) 0.3 12/24/2019 30046 2019-001334 06:57 2749 SHARON HILL RD Public service assistance, other 0.5 12/24/2019 30046 2019-001335 15:32 118 ROOSEVELT AVE Smoke detector activation, no fire - unintentional 0.3 12/24/2019 30046 2019-001336 16:25 500 PERSIMMON TREE LA 231 Cooking fire, confined to container 0.5 12/24/2019 30046 2019-001337 16:57 200 BANNING ST No incident found on arrival at dispatch address 0.3 12/25/2019 30046 2019-001338 12:38 74 PAR HAVEN DR H Smoke scare, odor of smoke 0.5 12/25/2019 30046 2019-001339 14:29 101 BABB DR 1314 Service Call, other 0.5 12/26/2019 30046 2019-001340 08:57 101 BABB DR 1314 Emergency medical service incident, other 0.6 12/26/2019 30046 2019-001341 09:53 38 HERITAGE DR Smoke detector activation, no fire - unintentional 0.2 12/26/2019 30046 2019-001342 12:53 101 BABB DR 1314 False alarm or false call, other 0.9 12/26/2019 30046 2019-001343 13:08 422 N GOVERNORS AVE E CO detector activation due to malfunction 0.4 12/26/2019 30046 2019-001344 14:21 848 FORREST STREET Trash or rubbish fire, contained 0.1 12/27/2019 30046 2019-001345 13:02 718 FOREST ST Trash or rubbish fire, contained 0.3 12/27/2019 30046 2019-001346 20:01 1700 N DUPONT HWY BLDG F Cooking fire, confined to container 0.3 12/28/2019 30046 2019-001347 04:04 820 CARVEL DR C Fuel burner/boiler malfunction, fire confined 1.1 12/28/2019 30046 2019-001348 10:58 1255 S STATE ST Cooking fire, confined to container 1.0 12/29/2019 30046 2019-001349 00:00 KENTON RD Good intent call, other 0.1 12/29/2019 30046 2019-001350 00:05 86 HARRIET ST Good intent call, other 0.3 12/29/2019 30046 2019-001351 15:05 101 BABB DR Good intent call, other 1.0 12/29/2019 30046 2019-001352 17:27 9 E LOOCKERMAN ST Dispatched & canceled en route 0.2 12/30/2019 30046 2019-001353 11:30 921 SIMON CIRCLE Carbon monoxide incident 0.4 12/30/2019 30046 2019-001354 12:04 680 BAY RD Good intent call, other 0.2 12/31/2019 30046 2019-001355 09:38 21 N STATE ST Sprinkler activation, no fire - unintentional 0.3 12/31/2019 30046 2019-001356 12:45 413 COURT ST H Detector activation, no fire - unintentional 0.3 Total Number of Incidents: 88 Total Length of Incidents: 39.3 Hours

DEPARTMENT OF POLICE Timothy Stump 400 South Queen Street Acting Chief of Police Dover, Delaware 19904 302-736-7111 February 10, 2020 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of December 2019: COMPLAINTS Total complaints received through December 31, 2019 numbered 41,580 this is a decrease of 1,446 complaints over the same period last year. 46,000 43,692 44,000 42,822 43,026 41,580 42,000 39,391 40,000 38,000 36,000 2015 2016 2017 2018 2019 CRIMINAL INVESTIGATIONS 15 14 13 10 5 5 3 2 3 0 1 0 1 1 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in December Cases Cleared In December Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 164.8 grams/doses of miscellaneous other drugs and $910.00 during the month of December. 300.00 227.70 200.00 100.00 45.8 44 29.292 0 0.00 Marijuana Cocaine Ecstasy (Doses) Prescription Pills Heroin (Doses) GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 4 3 3 2 1 1 1 1 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 30 PARKING 28 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 10 OPEN CONTAINER 10 PARKING DCO’S 1 LOUD NOISE 0 LOUD MUSIC 0 OTHER DCO’s 32 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 85 PARKING COMPLAINTS 0 BUSINESS CONTACTS 309 PEDDLER 0 LIBRARY CHECKS 13 COMMUNITY OUTREACH 95 COMPLAINTS ASSIGNED 47 CRIME PREVENTION CHECK 0 SPECIAL EVENTS 2 TRAFFIC ARRESTS 0 TOTAL CONTACTS 526 BIKE PATROL 0 PROPERTY CHECKS 30 WARNINGS 0 TOTAL CONTACTS 166 2|Page

STREET CRIMES – Please note, the Street Crimes Unit has no reportable stats for the month of December, as the members of that unit were temporarily transferred to the Patrol Unit to cover shortages. STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES ALCOHOL VIOLATIONS/DUI'S ASSIST OTHER WARRANTS ON FILE CITY PARK VIOLATIONS CRIMINAL ARRESTS DRUG RELATED ARRESTS LOUD MUSIC MISCELLANEOUS VIOLATIONS PARKING VIOLATIONS PEDDLER MEETINGS CURFEW CHECKS CRIME PREVENTION CHECKS TRAFFIC ARRESTS WARNINGS FUGITIVES DCO'S PROSTITUTION TOTAL CONTACTS TRAFFIC ARRESTS The department issued 9,353 traffic citations through this reporting period; this is an increase of 433 citations over the number issued during the same period last year. 18,000 16,533 16,000 13,483 14,000 11,390 12,000 10,000 8,920 9,353 8,000 6,000 4,000 2,000 0 2015 2016 2017 2018 2019 3|Page

TRAFFIC CRASHES Through December 31, 2019, the Dover Police investigated 2,009 traffic crashes, an increase of 153 crashes investigated during the same period last year. 2,050 2,009 2,000 1,950 1,924 1,889 1,900 1,856 1,850 1,829 1,800 1,750 1,700 2015 2016 2017 2018 2019 911 Center During the month of December, the Dover Police Department handled 7,043 calls, an increase of 136 calls received during the same period last year. 12,000 10,000 9,534 7,981 8,000 7,404 6,907 7,043 6,000 4,000 2,000 0 2015 2016 2017 2018 2019 4|Page

CITY ORDINANCE SUMMONS Through December 31, 2019, we issued 5,280 city ordinance summons, an increase of 262 summonses for the same period last year. 8,000 6,958 7,000 6,309 6,078 6,000 5,018 5,280 5,000 3,669 3,567 4,000 3,268 3,000 2,370 1,889 2,000 1,000 0 2015 2016 2017 2018 2019 ISSUED 6,309 6,958 6,078 5,018 5,280 PAID 3,669 3,567 3,268 2,370 1,889 SEX OFFENDER STATISTICS/DECEMBER MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 11 1,023 35 1 TIER 3 19 2,367 41 1 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 206 194 200 150 103 97 100 50 0 NOVEMBER DECEMBER TIER 2 206 194 TIER 3 97 103 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) 5|Page

Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Tim Stump Acting Chief of Police 6|Page

PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council February 10, 2020 File Number: AX-20-01 Ordinance Number: 2020-02 Applicants: Holly L. Mayer Owner of Record: Holly L. Mayer Property Address: 1448 N. Little Creek Road, Dover DE Tax Parcel ID #: ED-00-077.00-01-02.00-000 Lot Size: 0.22 acres (9,453 SF) Present Zoning: RMH (Residential Manufactured Home Zone) Proposed Zoning: R-8 (One Family Residence Zone) Comprehensive Plan Category 1: High Priority Annexation Areas Designation: Comprehensive Plan Residential Medium Density Land Use Designation: Present Use: Single Family Dwelling Proposed Use: Single Family Dwelling

City of Dover Application No.: AX-20-01 Department of Planning & Inspections R-8 ook D r Dr ady br R-8 olas S h Nich ROS t en C Lind R-8 on R-8 ingt Lex Ac ac R-8 Pl ia Pl R-8 Teak Ct ROS N Little Creek Rd Site RG-2 MH Tile: Lands of Holly L. Mayer Ordinance #: 2020-02 Addresses: 1448 N. Little Creek Rd Legend Parcel ID: ED-00-077.00-01-02.00-000 Subject Property Existing Zoning: RMH Residential Manufactured Home Zone Proposed Zoning: R-8 One Family Residence Zone Dover Boundary Owner: Holly L. Mayer 2012 Buildings Date: 1/29/2020 Zoning « Dover Parcels 0 100 200 400 Feet Kent County Parcels

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2020-02 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 1448 NORTH LITTLE CREEK ROAD 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from RMH - Residential Manufactured Home Zone (Kent County zoning classification) 8 to R-8 - One Family Residence Zone (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from RMH 13 - Residential Manufactured Home Zone (Kent County zoning classification) to R-8 - One Family 14 Residence Zone (City of Dover zoning classification) on that property located at 1448 North Little 15 Creek Road, consisting of 0.22 +/- acres, owned by Holly L. Mayer. 16 (TAX PARCEL: ED-00-077.00-01-02.00-000; PLANNING REFERENCE: AX-20-01; COUNCIL DISTRICT: 2) 17 ADOPTED: * 18 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-02 - REZONING-1448 N LITTLE CREEK RD\ORDINANCE #2020-02-REZONING-1448 N LITTLE CREEK RD.wpd 19 Actions History 20 February 10, 2020 - Scheduled for First Reading - City Council

PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council February 10, 2020 File Number: AX-20-02 Ordinance Number: 2020-03 Applicants: MEB Properties, LLC c/o Martha E. Baynard Christopher Custis Louis J. Capano, III Owner of Record: MEB Properties, LLC c/o Martha E. Baynard Christopher Custis Equitable Owner: Louis J. Capano, III Property Address: 1385-1389 McKee Road, Dover DE Tax Parcel ID #: ED-00-067.00-01-01.00-000 Lot Size: 78.60 acres Present Zoning: RS1 (Single Family Residential Zone) Proposed Zoning: RG-2 (General Residence Zone) 73.34 acres C-2A (Limited Central Commercial Zone) 5.26 acres COZ-1 (Corridor Overlay Zone 1) Comprehensive Plan Category 1: High Priority Annexation Areas Designation: Comprehensive Plan Mixed Use Land Use Designation: Present Use: Residential/Agriculture Proposed Use: Residential/Commercial

City of Dover Application N o.: AX-20-02 Department of Planning & Inspections lD r ee G g Wh ri n C-4 C-4 di n Rd ROS IPM S ca rb or ou gh RM-1 IPM IO ROS i ty Ct n ive rs e or M RM-1 s k in cK Se ee a te U Rd St aw De l a r e N ib l ic kC t Mi R-8 ch ae lC t Site r r B ran d y win e D wD R-8 ad o RG-5 Me Ct ay irw Fa M is t yC h g St G re or C t d il lip ym Ph on R-10 Ra oe M St RC R-8 vd Co eg C on RG-2 Bl e CPO ll w e P el Rd on IO lS st ar t em k e G D eg ROS r ll Co Rd p To CPO Sc on az ar bo Tro ro R- Ci r ug h Pl Rd R-20 20 R-20 al r Me rD r io nR IO CPO i nst e RG-5 p O d M tm cK es M ee Rd IO W R-10 IPM Title: Lands of M EB Properties, LLC Ordinance #: 2020-03 Legend Addresses: 1385-1389 M cKee R d D ove r Bo undary Parcel ID : E D -00-067.00-01-01.00-000 Existing Zoning: R S1 Single Family R esidence Z one 20 12 B u ildings Proposed Zoning: R G -2 G eneral R esidence Z one Z on ing C -2A Lim ited C om mercial Z one Ow ner: M EB Properties, LLC , c/o M artha E. Baynard D ove r Pa rcels C hristopher C ustis Ke nt C ou nty Parcels « D ate: 1/29/2020 Su bje ct P roperty C orrido r O verlay Zone 0 495 990 1,9 80 Feet

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2020-03 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 1385- 3 1389 MCKEE ROAD 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from RS1 - Residential Single Family (Kent County zoning classification) to RG-2 - 8 General Residence and C-2A - Limited Commercial, and COZ-1 - Corridor Overlay Zone 1 (City of Dover 9 zoning classification). 10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 11 DOVER, IN COUNCIL MET: 12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from RS1 - 14 Residential Single Family (Kent County zoning classification) to RG-2 - General Residence for 15 73.34 acres and C-2A - Limited Commercial for 5.26 acres with the property frontage along McKee 16 Road subject to the COZ-1 - Corridor Overlay Zone 1 (City of Dover zoning classifications) on that 17 property located at 1385-1389 McKee Road, consisting of 78.60+/- acres, owned by MEB Properties, 18 LLC and Christopher Custis. The equitable owner is Louis J. Capano, III. 19 (TAX PARCEL: ED-00-067.00-01-01.00-000; PLANNING REFERENCE: AX-20-02; COUNCIL DISTRICT 4) 20 ADOPTED: * 21 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-03 - REZONING-1385-1390 MCKEE RD\ORDINANCE #2020-03-REZONING-1385-1390 MCKEE RD.wpd 22 Actions History 23 February 10, 2020 - Scheduled for First Reading - City Council

FINAL READING CITY OF DOVER ORDINANCE # 2020-01 2019-2020 BUDGET ORDINANCES 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 2 The amount hereinafter named aggregating Fifty Million Seven Hundred Eighty-Three Thousand 3 Seven Hundred dollars ($50,783,700) or so much thereof as may be necessary are hereby appropriated 4 from current revenues and other funds for the use by several departments of the Municipal Government 5 for the fiscal year beginning July 1, 2019 and ending June 30, 2020: 6 GENERAL FUND 7 CASH RECEIPT SUMMARY FOR 2019-2020 8 2019/20 2019/20 9 BUDGET REVISED 10 BEGINNING BALANCE $ 5,548,900 $ 5,720,000 11 RECEIPTS 12 FINES AND POLICE REVENUE 577,400 577,400 13 LIBRARY REVENUES 109,800 109,800 14 KENT COUNTY BOOK REIMBURSEMENT 275,000 275,000 15 BUSINESS LICENSES 1,470,000 1,470,000 16 PERMITS AND OTHER FEES 1,724,000 1,724,000 17 MISCELLANEOUS CHARGES 70,000 70,000 18 POLICE EXTRA DUTY 520,100 520,100 19 PROPERTY TAXES 14,596,700 14,596,700 20 RECREATION REVENUE 144,500 144,500 21 FRANCHISE FEE 645,000 645,000 22 SANITATION FEES 3,076,600 3,076,600 23 RENT REVENUE - GARRISON FARM 98,000 98,000 24 COURT OF CHANCERY FEES 1,475,000 1,475,000 25 INVESTMENT INCOME 120,000 120,000 26 RECEIPTS SUBTOTAL 24,902,100 24,902,100 27 INTERFUND SERVICE RECEIPTS 28 INTERFUND SERVICE RECEIPTS WATER 1,067,800 1,067,800 29 INTERFUND SERVICE RECEIPTS WASTEWATER 769,200 769,200 30 INTERFUND SERVICE RECEIPTS ELECTRIC 3,912,900 3,912,900 31 INTERFUND SERVICE RECEIPTS SUBTOTAL 5,749,900 5,749,900 32 GRANTS: 33 POLICE RELATED/EXTRA DUTY 145,000 145,000 34 POLICE PENSION GRANT 445,000 445,000 35 GREEN ENERGY GRANT 98,500 98,500 36 GRANTS SUBTOTAL 688,500 688,500 37 TRANSFERS FROM: 38 TRANSFER TAX 1,525,000 1,525,000 39 MUNICIPAL STREET AID 665,300 665,300 40 CIVIL TRAFFIC PENALTIES 532,900 532,900 41 WATER/WASTEWATER 1,000,000 1,000,000 42 ELECTRIC 10,000,000 10,000,000 43 TRANSFERS FROM SUBTOTAL 13,723,200 13,723,200 44 TOTAL REVENUES 45,063,700 45,063,700 45 TOTAL BEGINNING BALANCE & REVENUE $ 50,612,600 $ 50,783,700 1

FINAL READING 46 2019-2020 BUDGET ORDINANCES 47 GENERAL FUND - EXPENDITURES AND BUDGET BALANCE FOR 2019-2020 48 2019/20 2019/20 49 DEPARTMENT EXPENSES BUDGET REVISED 50 CITY CLERK $ 432,600 $ 432,600 51 COUNCIL 157,700 157,700 52 TAX ASSESSOR 398,200 398,200 53 FIRE 763,700 763,700 54 GROUNDS MAINTENANCE 1,269,500 1,269,500 55 LIBRARY 1,779,800 1,839,800 56 RECREATION 1,156,600 1,156,600 57 LIFE SAFETY 381,500 381,500 58 CODE ENFORCEMENT 680,200 680,200 59 PLANNING 570,400 570,400 60 INSPECTIONS 644,700 644,700 61 POLICE 17,183,900 17,155,000 62 POLICE EXTRA DUTY 665,100 665,100 63 STREETS 810,600 810,600 64 STORMWATER 859,000 859,000 65 SANITATION 2,432,400 2,432,400 66 CITY MANAGER 1,007,900 1,007,900 67 INFORMATION TECHNOLOGY 747,000 747,000 68 FINANCE 935,800 935,800 69 PUBLIC WORKS - ADMINISTRATION 802,300 802,300 70 FACILITIES MANAGEMENT 655,700 655,700 71 PUBLIC WORKS - ENGINEERING 368,800 368,800 72 PROCUREMENT & INVENTORY 684,400 684,400 73 FLEET MAINTENANCE 1,051,200 1,051,200 74 CUSTOMER SERVICE 1,067,500 1,067,500 75 HUMAN RESOURCES 523,300 573,300 76 MAYOR 226,900 226,900 77 DEPARTMENT SUBTOTALS 38,256,700 38,337,800 78 OTHER EXPENSES 79 DEBT SERVICE 500,000 500,000 80 CONTRIBUTION TO DDP 150,000 150,000 81 INSURANCE 750,000 840,000 82 RETIREES HEALTH CARE 1,894,900 1,894,900 83 BANK & CREDIT CARD FEES 20,000 20,000 84 STREET LIGHTS 815,000 815,000 85 OTHER EXPENSE SUBTOTAL 4,129,900 4,219,900 86 TRANSFERS 87 TRANSFER TO CAPITAL FUND - PROJECTS 3,261,600 3,261,600 88 APPROP. TO THE POLICE PENSION FUND 519,600 519,600 89 APPROP. POLICE PENSION - STATE GRANT 445,000 445,000 90 TRANSFER TO ELECTRIC I & E FUND 250,000 250,000 91 TRANSFER TO INVENTORY WRITE-OFFS - - 92 TRANSFERS SUBTOTAL 4,476,200 4,476,200 93 TOTAL EXPENDITURES 46,862,800 47,033,900 94 CURRENT YEAR BALANCE 3,749,800 3,749,800 95 TOTALS $ 50,612,600 $ 50,783,700 96 The City Manager is hereby authorized, without further approval of the City Council, to make 97 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 98 department with the exception of any transfers prohibited by City Procedure #F306. 2

FINAL READING 99 CITY OF DOVER ORDINANCE # 2020-01 100 GOVERNMENTAL CAPITAL PROJECTS FUND 101 REVENUES AND BUDGET FOR 2019-2020 102 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 103 The amount hereinafter named aggregating Eight Million Two Hundred Seventy Thousand Four Hundred 104 dollars ($8,270,400) or so much thereof as may be necessary are hereby appropriated from current 105 revenues and other funds for the use by several departments of the Municipal Government for the fiscal year 106 beginning July 1, 2019 and ending June 30, 2020: 107 REVENUES 108 2019/20 2019/20 109 BUDGET REVISED 110 BEGINNING BALANCE - PROJECTS $ 304,300 $ 2,776,300 111 REVENUES 112 STATE GRANTS - Other 241,800 241,800 113 LIBRARY COUNTY GRANT - 125,000 114 BUDGET BOND/BANK PROCEEDS 1,228,600 1,228,600 115 TRANSFER FROM GENERAL FUND 3,261,600 3,261,600 116 TRANSFER FROM PARKLAND RESERVE - 191,800 117 TRANSFER FROM CAPITAL ASSET RESERVE 172,000 445,300 118 SUBTOTAL PROJECT RECEIPTS 4,904,000 5,494,100 119 TOTAL FUNDING SOURCES 4,904,000 5,494,100 120 TOTAL BEGINNING BALANCE AND REVENUES $ 5,208,300 $ 8,270,400 121 EXPENSE SUMMARY 122 2019/20 2019/20 123 EXPENDITURES BUDGET REVISED 124 FIRE $ 281,100 $ 281,100 125 GROUNDS 128,400 153,400 126 RECREATION 476,000 1,073,600 127 LIFE SAFETY 48,900 48,900 128 CODE ENFORCEMENT 37,200 37,200 129 INSPECTIONS 18,600 18,600 130 POLICE 753,900 954,700 131 STREETS 1,266,500 3,289,400 132 STORMWATER 365,000 365,000 133 SANITATION 287,200 287,200 134 LIBRARY - 125,000 135 INFORMATION TECHNOLOGY 45,600 45,600 136 FACILITIES MANAGEMENT 784,000 874,800 137 PROCUREMENT & INVENTORY 390,000 390,000 138 FLEET MAINTENANCE 21,600 21,600 139 DEPARTMENT SUBTOTAL 4,904,000 7,966,100 140 TOTAL EXPENDITURES 4,904,000 7,966,100 141 BUDGET BALANCE 304,300 304,300 142 TOTAL BUDGET BALANCE & EXPENDITURES $ 5,208,300 $ 8,270,400 143 The City Manager is hereby authorized, without further approval of the City Council, to make 144 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 145 department with the exception of any transfers prohibited by City Procedure #F306. 3

FINAL READING 146 CITY OF DOVER ORDINANCE # 2020-01 147 GOVERNMENTAL CAPITAL ASSET RESERVE 148 CASH RECEIPTS/REVENUES AND BUDGET FOR 2019-2020 149 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 150 The amount hereinafter named aggregating One Million Three Hundred Sixty-Three Thousand Four Hundred dollars 151 ($1,363,400) or so much thereof as may be necessary are hereby appropriated from current revenues 152 and other funds for the use by several departments of the Municipal Government for the fiscal year 153 beginning July 1, 2019 and ending June 30, 2020: 154 CASH RECEIPTS 155 2019/20 2019/20 156 BUDGET REVISED 157 BEGINNING BALANCE $ 1,075,300 $ 1,348,600 158 INTEREST EARNINGS 14,800 14,800 159 TOTALS $ 1,090,100 $ 1,363,400 160 EXPENSE SUMMARY 161 2019/20 2019/20 162 BUDGET REVISED 163 TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 172,000 $ 445,300 164 CARRY FORWARD TO NEXT YEAR 918,100 918,100 165 TOTALS $ 1,090,100 $ 1,363,400 166 The City Manager is hereby authorized, without further approval of the City Council, to make 167 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 168 department with the exception of any transfers prohibited by City Procedure #F306. 4

FINAL READING 169 CITY OF DOVER ORDINANCE # 2020-01 170 PARKLAND/RECREATION RESERVE 171 CASH RECEIPTS/REVENUES AND BUDGET FOR 2019-2020 172 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 173 The amount hereinafter named aggregating Two Hundred Forty-Six Thousand Three Hundred dollars ($246,300) 174 or so much thereof as may be necessary are hereby appropriated from current revenues and other funds 175 for the use other funds for the use by several departments of the Municipal Government for the 176 fiscal year beginning July 1, 2019 and ending June 30, 2020: 177 OPERATING REVENUES 178 2019/20 2019/20 179 BUDGET REVISED 180 BEGINNING BALANCE $ 54,000 $ 245,800 181 INTEREST EARNINGS 500 500 182 TOTALS $ 54,500 $ 246,300 183 OPERATING EXPENSES 184 2019/20 2019/20 185 BUDGET REVISED 186 TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ - $ 191,800 187 CURRENT YEAR BALANCE 54,500 54,500 188 TOTALS $ 54,500 $ 246,300 189 The City Manager is hereby authorized, without further approval of the City Council, to make 190 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 191 department with the exception of any transfers prohibited by City Procedure #F306. 5

FINAL READING 192 CITY OF DOVER ORDINANCE # 2020-01 193 WATER IMPROVEMENT & EXTENSION FUND 194 CASH RECEIPTS/REVENUES AND BUDGET FOR 2019-2020 195 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 196 The amount hereinafter named aggregating Eight Million Eight Hundred Eighty-Four Thousand Five 197 hundred dollars ($8,884,500) or so much thereof as may be necessary are hereby appropriated from 198 current revenues and other funds for the use by several departments of the Municipal Governmentr 199 for the fiscal year begining July 1, 2019 and ending June 30, 2020: 200 CASH RECEIPTS 201 2019/20 2019/20 202 BUDGET REVISED 203 BEGINNING BALANCE - WATER $ 4,366,100 $ 5,941,700 204 TOTAL BEGINNING BALANCES 4,366,100 5,941,700 205 REVENUES 206 STATE LOAN FUND - WATER - 1,401,900 207 TRANS FR OPERATING FUND - WATER 1,500,000 1,500,000 208 TRANSFER FR WATER IMPACT FEE 30,900 30,900 209 INTEREST INCOME 10,000 10,000 210 TOTAL REVENUES 1,540,900 2,942,800 211 TOTAL BEGINNING BALANCES & REVENUES $ 5,907,000 $ 8,884,500 212 EXPENSE SUMMARY 213 2019/20 2019/20 214 EXPENSES BUDGET REVISED 215 WATER $ 960,400 $ 1,143,500 216 WATER TREATMENT PLANT 559,700 3,354,100 217 TOTAL EXPENSES 1,520,100 4,497,600 218 BUDGET BALANCE - WATER 4,386,900 4,386,900 219 CURRENT YEAR BALANCE SUBTOTALS 4,386,900 4,386,900 220 TOTAL BUDGET BALANCES & EXPENSES $ 5,907,000 $ 8,884,500 221 The City Manager is hereby authorized, without further approval of the City Council, to make 222 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 223 department with the exception of any transfers prohibited by City Procedure #F306. 6

FINAL READING 224 CITY OF DOVER ORDINANCE # 2020-01 225 WASTEWATER IMPROVEMENT & EXTENSION FUND 226 CASH RECEIPTS/REVENUES AND BUDGET FOR 2019-2020 227 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 228 The amount hereinafter named aggregating Three Million Nine Hundred Ten Thousand 229 dollars ($3,910,000) or so much thereof as may be necessary are hereby appropriated from 230 current revenues and other funds for the use by several departments of the Municipal Government for 231 the fiscal year begining July 1, 2019 and ending June 30, 2020: 232 CASH RECEIPTS 233 2019/20 2019/20 234 BUDGET REVISED 235 BEGINNING BALANCE - WASTEWATER $ 1,110,700 $ 1,030,400 236 REVENUES 237 STATE LOAN FUND - WASTEWATER 643,000 1,564,700 238 TRANS FR OPERATING FUND - WW 900,000 900,000 239 TRANSFER FR WASTEWATER IMPACT FEE 4,800 404,900 240 INTEREST INCOME 10,000 10,000 241 TOTAL REVENUES 1,557,800 2,879,600 242 TOTAL BEGINNING BALANCES & REVENUES $ 2,668,500 $ 3,910,000 243 EXPENSE SUMMARY 244 2019/20 2019/20 245 EXPENSES BUDGET REVISED 246 WASTEWATER $ 2,302,600 $ 3,544,100 247 TOTAL EXPENSES 2,302,600 3,544,100 248 BUDGET BALANCE - WASTEWATER 365,900 365,900 249 CURRENT YEAR BALANCE SUBTOTALS 365,900 365,900 250 TOTAL BUDGET BALANCES & EXPENSES $ 2,668,500 $ 3,910,000 251 The City Manager is hereby authorized, without further approval of the City Council, to make 252 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 253 department with the exception of any transfers prohibited by City Procedure #F306. 7

FINAL READING 254 CITY OF DOVER ORDINANCE # 2020-01 255 WASTEWATER IMPACT FEE RESERVE 256 CASH RECEIPTS/REVENUES AND BUDGET FOR 2019-2020 257 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 258 The amount hereinafter named aggregating Four Million Four Hundred Nine Thousand Seven Hundred 259 dollars ($4,409,700) or so much thereof as may be necessary are hereby appropriated from current 260 revenues and other funds for the use by several departments of the Municipal Government for the fiscal 261 year beginning July 1, 2019 and ending June 30, 2020: 262 CASH RECEIPTS 263 2019/20 2019/20 264 BUDGET REVISED 265 BEGINNING BALANCE - WASTEWATER $ 3,979,400 $ 4,379,500 266 TOTAL BEGINNING BALANCES 3,979,400 4,379,500 267 RECEIPTS 268 INTEREST EARNINGS - WASTEWATER 30,200 30,200 269 TOTAL RECEIPTS 30,200 30,200 270 TOTALS $ 4,009,600 $ 4,409,700 271 EXPENSE SUMMARY 272 2019/20 2019/20 273 BUDGET REVISED 274 TRANSFER TO I & E FUND FROM WASTEWATER IMPACT FEES $ 4,800 $ 404,900 275 CURRENT YEAR BALANCE - WASTEWATER 4,004,800 4,004,800 276 CURRENT YEAR BALANCE SUBTOTALS 4,004,800 4,004,800 277 TOTALS $ 4,009,600 $ 4,409,700 278 The City Manager is hereby authorized, without further approval of the City Council, to make 279 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 280 department with the exception of any transfers prohibited by City Procedure #F306. 8

FINAL READING 281 CITY OF DOVER ORDINANCE # 2020-01 282 ELECTRIC REVENUE FUND 283 REVENUES AND BUDGET FOR 2019-2020 284 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 285 The amount hereinafter named aggregating Ninety-Nine Million Three Hundred Forty-Three Thousand One 286 Hundred dollars ($99,343,100) or so much thereof as may be necessary are hereby appropriated from 287 current revenues and other funds for the use by several departments of the Municipal Government for 288 the fiscal year beginning July 1, 2019 and ending June 30, 2020: 289 2019/20 2019/20 290 BUDGET REVISED 291 BEGINNING BALANCE $ 13,548,100 $ 17,248,100 292 DISTRIBUTION OF EARNINGS - PCA CREDIT (2,873,800) (2,873,800) 293 BEGINNING BALANCE - ADJUSTED 10,674,300 14,374,300 294 BASE REVENUE 295 DIRECT SALES TO CUSTOMER 82,686,400 82,686,400 296 UTILITY TAX 1,322,000 1,322,000 297 MISCELLANEOUS REVENUE 528,000 528,000 298 RENT REVENUE 110,000 110,000 299 GREEN ENERGY 127,400 127,400 300 INTEREST EARNINGS 195,000 195,000 301 TOTAL REVENUES 84,968,800 84,968,800 302 TOTAL BEGINNING BALANCE & REVENUES $ 95,643,100 $ 99,343,100 9

FINAL READING 303 2019-2020 BUDGET ORDINANCES 304 ELECTRIC REVENUE FUND EXPENSES AND BUDGET BALANCE FOR 2018-2019 305 2019/20 2019/20 306 EXPENSES BUDGET REVISED 307 POWER SUPPLY $ 22,115,400 $ 22,115,400 308 SOLAR ENERGY 2,703,900 2,703,900 309 SOLAR RENEWAL ENERGY CREDITS 395,200 395,200 310 POWER SUPPLY MANAGEMENT 835,000 835,000 311 REC'S (Renewable Energy Credits) 411,000 411,000 312 RGGI (Regional Greenhouse Gas Init.) 67,500 67,500 313 PJM CHARGES - ENERGY 5,678,600 5,678,600 314 PJM CHARGES - TRANSMISSION & FEES 7,792,400 7,792,400 315 CAPACITY CHARGES 11,101,900 11,101,900 316 SUB-TOTAL POWER SUPPLY 51,100,900 51,100,900 317 PLANT OPERATIONS 5,530,700 5,530,700 318 GENERATIONS FUELS 956,300 956,300 319 PJM SPOT MARKET ENERGY (1,163,100) (1,163,100) 320 PJM CREDITS (516,900) (516,900) 321 CAPACITY CREDITS (8,422,000) (8,422,000) 322 GENERATION SUBTOTAL (3,615,000) (3,615,000) 323 POWER SUPPLY & GENERATION SUBTOTAL 47,485,900 47,485,900 324 DIRECT EXPENDITURES 325 TRANSMISSION/DISTRIBUTION 3,802,800 3,802,800 326 ELECTRICAL ENGINEERING 1,372,900 1,372,900 327 ADMINISTRATION 615,500 615,500 328 METER READING 401,900 401,900 329 SYSTEMS OPERATIONS 853,100 853,100 330 DIRECT EXPENDITURE SUBTOTALS 7,046,200 7,046,200 331 OTHER EXPENSES: 332 UTILITY TAX 1,322,000 1,322,000 333 ALLOW FOR UNCOLLECTIBLES 250,000 250,000 334 CONTRACTUAL SERVICES - RFP'S 200,000 200,000 335 LEGAL EXPENSES 100,000 100,000 336 RETIREES HEALTH CARE 721,400 721,400 337 OTHER EMPLOYMENT EXPENSES - - 338 GREEN ENERGY PAYMENT TO DEMEC 137,000 137,000 339 INTERFUND SERVICE FEES 3,912,900 3,912,900 340 INTEREST ON DEPOSITS 17,500 17,500 341 BANK & CREDIT CARD FEES 327,000 327,000 342 DEBT SERVICE 1,379,500 1,379,500 343 OTHER EXPENSES SUBTOTAL 8,367,300 8,367,300 344 TRANSFER TO: 345 IMPROVEMENT & EXTENSION 6,816,000 6,816,000 346 GENERAL FUND 10,000,000 10,000,000 347 TRANSFER TO DEPRECIATION RESERVE 5,000,000 5,000,000 348 RATE STABILIZATION RESERVE - 3,700,000 349 TRANSFER TO SUBTOTAL 21,816,000 25,516,000 350 TOTAL EXPENSES 84,715,400 88,415,400 351 BUDGET BALANCE - WORKING CAPITAL 10,927,700 10,927,700 352 TOTALS $ 95,643,100 $ 99,343,100 353 The City Manager is hereby authorized, without further approval of the City Council, to make 354 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 355 department with the exception of any transfers prohibited by City Procedure #F306. 10

FINAL READING 356 CITY OF DOVER ORDINANCE # 2020-01 357 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 358 CASH RECEIPTS/REVENUES AND BUDGET FOR 2019-2020 359 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 360 The amount hereinafter named aggregating Twenty Million Six Hundred Fifty Thousand Seven Hundred dollars 361 ($20,650,700) or so much thereof as may be necessary are hereby appropriated from current revenues 362 and other funds for the use by several departments of the Municipal Government for the fiscal year 363 beginning July 1, 2019 and ending June 30, 2020: 364 REVENUES 365 2019/20 2019/20 366 BUDGET REVISED 367 BEGINNING BALANCE $ 12,120,900 $ 12,736,700 368 REVENUES 369 TRANSFER FROM ELECTRIC 6,816,000 6,816,000 370 TRANSFER FROM WATER/WASTEWATER 298,000 298,000 371 TRANSFER FROM GENERAL FUND 250,000 250,000 372 GENERAL SERVICE BILLING 400,000 400,000 373 MISC GRANT REVENUE - - 374 MISC RECEIPTS 375 INTEREST EARNINGS 150,000 150,000 376 TOTAL REVENUES 7,914,000 7,914,000 377 TOTALS $ 20,034,900 $ 20,650,700 378 EXPENSE SUMMARY 379 2019/20 2019/20 380 EXPENSES BUDGET REVISED 381 ELECTRIC ADMINISTRATION $ 1,643,200 $ 1,643,200 382 ELECTRIC GENERATION 115,000 376,000 383 TRANSMISSION AND DISTRIBUTION 1,255,000 1,255,000 384 ELECTRICAL ENGINEERING 3,293,000 3,293,000 385 METER READING 21,800 21,800 386 ERP SYSTEM 488,000 842,800 387 TOTAL EXPENSES 6,816,000 7,431,800 388 BUDGET BALANCE 13,218,900 13,218,900 389 TOTAL BUDGET BALANCE & EXPENSES $ 20,034,900 $ 20,650,700 390 The City Manager is hereby authorized, without further approval of the City Council, to make 391 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 392 department with the exception of any transfers prohibited by City Procedure #F306. 11

FINAL READING 393 CITY OF DOVER ORDINANCE # 2020-01 394 ELECTRIC UTILITY RATE STABLIZATION RESERVE 395 SOURCES AND USE OF FUNDS FOR 2019-2020 396 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 397 The amount hereinafter named aggregating Twenty Million Two Hundred Forty-One Thousand 398 dollars ($20,241,000) or so much thereof as may be necessary are hereby appropriated from 399 current revenues and other funds for the use by several departments of the Municipal Government 400 for the fiscal year beginning July 1, 2019 and ending June 30, 2020: 401 CASH RECEIPTS 402 2019/20 2019/20 403 BUDGET REVISED 404 BEGINNING BALANCE $ 16,280,500 $ 16,280,500 405 TRANSFER FROM ELECTRIC OPERATING FUND - $ 3,700,000 406 INTEREST EARNINGS 260,500 260,500 407 TOTALS $ 16,541,000 $ 20,241,000 408 BUDGET SUMMARY 409 2019/20 2019/20 410 BUDGET REVISED 411 CURRENT YEAR BALANCE $ 16,541,000 $ 20,241,000 412 TOTALS $ 16,541,000 $ 20,241,000 413 The City Manager is hereby authorized, without further approval of the City Council, to make 414 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 415 department with the exception of any transfers prohibited by City Procedure #F306. 12

FINAL READING 416 CITY OF DOVER ORDINANCE # 2020-01 417 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 418 CASH RECEIPTS/REVENUES AND BUDGET FOR 2018-2019 419 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 420 The amount hereinafter named aggregating Eight Hundred Thirty-Four Thousand dollars 421 ($834,000) or so much thereof as may be necessary are hereby appropriated from current revenues 422 and other funds for the use by several departments of the Municipal Government for the fiscal year 423 beginning July 1, 2019 and ending June 30, 2020: 424 OPERATING REVENUES 425 2019/20 2019/20 426 BUDGET REVISED 427 PRIOR YEAR BALANCE $ 70,900 $ 334,000 428 GRANTS REVENUE 500,000 500,000 429 TOTALS $ 570,900 $ 834,000 430 OPERATING EXPENSES 431 2019/20 2019/20 432 BUDGET REVISED 433 PROGRAM EXP. GRANT RELATED $ 500,000 $ 763,100 434 435 CURRENT YEAR BALANCE 70,900 70,900 436 TOTALS $ 570,900 $ 834,000 437 The City Manager is hereby authorized, without further approval of the City Council, to make 438 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 439 department with the exception of any transfers prohibited by City Procedure #F306. 13