Council Packet

Regular City Council Meeting Agenda April 13, 2020 - 7:30 p.m. Public Participation Information: Dial 1-408-418-9388 Event number/Access code: 713 266 648 Event password: DOVER https://cityofdoverde.webex.com/mw3300/mywebex/default.do?siteurl=cityofdoverde&service=6 Invocation by Mayor Christiansen Pledge of Allegiance Led by Council President Hare Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes A. Special Council Meeting of January 27, 2020 B. Regular Council Meeting of March 9, 2020 2. Emergency Ordinance #2020-06 Waiving Certain Charter, Code, Policy and Procedure Requirements During the COVID-19 Virus State of Emergency 3. Amendment to Community Development Block Grant Action Plan - Coronavirus Aid, Relief, and Economic Security Act (CARES) 4. Postponement of Public Hearings and Final Action on Requests for Annexation/Rezoning of Properties Located at 1448 North Little Creek Road (Tax Parcel: ED-00-077.00-01-02.00-000; Planning Reference: AX-20-01; Council District 2) and 1385-1389 McKee Road (Tax Parcel: ED-00-067.00-01-01.00-000; Planning Reference: AX-20-02; Council District 4) (Staff recommendation: Postponement until new Planning Commission and City Council Public Hearing dates can be scheduled upon the withdrawal of the State of Emergency) 5. City Manager’s Update on COVID-19 Operations

City Council Agenda - April 13, 2020 Page 2 * 6. Council Committee of the Whole Report - March 10, 2020 * A. Utility Committee (1) Evaluation of Bids - Puncheon Run Pump Station Improvements (Committee recommendation: Award the contract to Kuhn Construction Company for the City of Dover Puncheon Run Pump Station Improvement Project, Bid #20-0017PW, for $732,200) * B. Parks, Recreation, and Community Enhancement Committee (1) Report from Silver Lake Commission (2) Review of Active Recreation Area Plans (Request for Cash-in-Lieu) - 1504 and 1506 College Road (Planning Reference #SB-20-01) (Committee recommendation: Acceptance of the $4,250 Cash-in-Lieu of Recreation Area Construction donation, as the amount complies with the requirements of the Zoning Ordinance) (3) Presentation from the Hope Commission (Committee recommendation: Acceptance of the report) C. Legislative, Finance, and Administration Committee (1) Purchase of Replacement IBM Power System S914 Server (Sole Source Vendor) (Committee recommendation: Authorize the City Manager or her designee to accept the proposals and purchase the equipment and operating system while also directing Staff to provide answers to the specific issues that were addressed during the Committee meeting) * 7. Monthly Reports - February 2020 A. City Assessor’s Report B. City Council’s Community Enhancement Fund Report C. City Planner’s Report (January and February 2020) D. Fire Chief’s Report E. Police Chief’s Report (January and February 2020) * 8. Appointment Recommended by Council President Hare - Utility Committee - Andrea B. Maucher (to fill the unexpired term of Margaret (Scarborough) Haass - term to expire May 2020) 9. Annexation/Rezoning Request/First Reading of Proposed Ordinance #2020-07 The First Reading is offered on the following Proposed Ordinance. It is recommended for referral to the Utility Committee and the Planning Commission at their next scheduled meetings and that a Public Hearing be set before City Council following Planning Commission action. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. A. Amending the Zoning Ordinance and Zoning Map of the City of Dover by changing the zoning designation from BG - General Business District (Kent County zoning classification) to C-3 - Service Commercial Zone and AEOZ - Airport Environs Overlay Zone (City of Dover zoning classification) on that property located at 679 Horsepond Road, consisting of 2.00 +/- acres, owned by JACJIM, LLC (Tax Parcel: ED-00-078.00-01-02.02-000; Planning Reference: AX-20-03; Council District: Second)

City Council Agenda - April 13, 2020 Page 3 10. City Manager’s Announcements 11. Council Members’ Announcements 12. Adjournment /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\04-13-2020 Council Agenda.wpd Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on January 27, 2020 at 6:00 p.m. with Council President Hare presiding. Members present were Mr. Anderson, Mr. Neil, Mr. Slavin, Mr. Polce, Mr. Taylor, and Mr. Lindell. Mr. Sudler and Mr. Cole were absent. Mayor Christiansen was also absent. Council staff members present were Mr. Gary Junge in the absence of City Solicitor Rodriguez, Mrs. Mitchell, and Mrs. McDowell. Mr. Harline, Assistant City Manager, was also present. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Lindell and unanimously carried. Mr. Polce moved to recess into Executive Session pursuant to 29 Del. C.§10004 (b)(l) Discussion of an individual citizen's qualifications to hold a job or pursue training unless the citizen requests that such a meeting be open and pursuant to 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body. The motion was seconded by Mr. Anderson and unanimously carried. The Special Council Meeting recessed into Executive Session at 6:01 p.m. The Executive Session adjourned at 6:19 p.m. ACTION RESULTING FROM THE EXECUTIVE SESSION Attorney Services for Potential Litigation During the executive session, members of Council considered engaging outside counsel to handing potential litigation. Mr. Slavin moved to engage Ms. Victoria K. Petrone of Baird Mandalas Brockstedt LLC. The motion was seconded by Mr. Neil and unanimously carried. Mr. Polce moved for adjournment, seconded by Mr. Lindell and unanimously carried. The Special Council Meeting adjourned at 6:21 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of January 27, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\01-27-2020 SPECIAL COUNCIL MEETING - ES ACTION (PUBLIC) - Pending and Potential Litigation and Attorney Services.wpd

REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on March 9, 2020 at 7:32 p.m. with Council President Hare presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Staff members present were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, City Solicitor Rodriguez, and Mrs. McDowell. Fire Chief Rhodes was absent. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hare declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mrs. Anita Wheeler-Bezy, Mr. Hassan Azhar, and Ms. Rosie Johnson spoke about the unwanted activity in the downtown area and the need to increase enforcement and find solutions to the problems. Mr. Richard Kepfer spoke about the need to adopt Ordinance #2020-05 related to short-term rentals. The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Sudler and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Slavin and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF JANUARY 13, 2020 The Minutes of the Special Council Meeting of January 13, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF FEBRUARY 24, 2020 The Minutes of the Regular Council Meeting of February 24, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. DOVER HUMAN RELATIONS COMMISSION REPORT - FEBRUARY 20, 2020 The Dover Human Relations Commission (DHRC) met on February 20, 2020 at 6:00 p.m. with Chairman Gaddis presiding. Members present were Mr. Fleming, Mrs. Herbert, Ms. Mullen (departed at 6:23 p.m.), and Mr. Rocha. Ms. Paige was absent.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 2 ADOPTION OF AGENDA Mrs. Herbert moved for adoption of the agenda, seconded by Ms. Mullen and unanimously carried. 2019 Annual Report to City Council Mr. Fleming moved to recommend acceptance of the Dover Human Relations Commission 2019 Annual Report to City Council. The motion was seconded by Mrs. Herbert and unanimously carried. By consent agenda, Mr. Neil moved for acceptance of the Dover Human Relations Commission 2019 Annual Report (Exhibit #1). The motion was seconded by Mr. Slavin and carried by a unanimous roll call vote. Discussion - Intake Form Mr. Gaddis referenced a previous Intake Form used by the Dover Human Relations Commission. He stated he has some difficulty with a couple of aspects of the intake form. He noted that an intake form sounds like a complaint form and would like to turn it into more of a contact form that organizations can use to make themselves aware to the Commission and so that the Commission can make themselves aware to others. He suggested a statement go in there rather than just the complaint that they might submit. He noted they have the Interfaith Mission and many others that he is not totally aware of, but would like to find out who they are. Mrs. Herbert asked for clarification if the form would be an information form for the Commission to gather information about who is out in the community as opposed to someone who has a concern filling out the intake form. Responding, Mr. Gaddis stated they could change some of the wording in it so that it could act in two ways, if it is a complaint or they would like to make themselves known to the Commission unless members split it into two separate forms. Mrs. Herbert stated having to come into City Hall to get the form was a barrier. She asked if it would be possible for them to make a form that they could provide to service organizations for distribution to those in need, such as at a homeless shelter. She noted that she wants to make this available in the community, but only at places that actually serve the community. Mrs. Herbert felt that having people come in and explain what they do and what resources they have is invaluable. She advised that she did not know if the complaint form and the contact form can be the same because they have two different purposes. Mr. Gaddis, referring to the second page of the intake form, stated he would like to reverse the way that it is set up by having the Commission get the form first and then turning it over to the City Clerk’s Office. He noted that if they are to be a human relations commission, and if it is a human relations concern, they should get it first and then they can submit it to the City Clerk’s Office and whomever they need to submit it to. Referencing the Fraizer’s situation, Mr. Gaddis stated that if they had been told that it happened and had been given the information, it could have been

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 3 directed right away to the State because it was a State issue. He stated by turning it over to the City Clerk’s Office first for practical intents and purposes, they could be left out and were left out of the entire process, so he would like to see that reversed right off the bat. Mr. Rocha stated that the intake form going to the City Clerk’s Office makes it an official submission, but they just need to make necessary provisions that the next step is to go to members as opposed to the Mayor or City Council, so they get a chance to review it first and make necessary recommendations. Mr. Rocha stated he was not sure of the language in the City’s code or whatever specifies, but that more than likely it should happen that way and they just have to enforce that or make a recommendation that it does. Mr. Gaddis stated they need to double check the code in that particular regard, because it is called the City of Dover Human Relations Commission intake form, not necessarily the City of Dover. Mr. Rocha asked what the process was if something like this was to come into the City Clerk's Office, especially if it is placed under this form. He noted he believed those individuals who were concerned about Fraizer’s did submit a letter or email. Responding, Mr. Gaddis confirmed that letters were submitted because there was not an intake form. He noted that if the letters had not been emailed to DHRC members, they would not have known about the situation. Mr. Gaddis advised that they received the letters after action had been taken and that he was not disputing that the action worked and that it was proper, but they forgot that the Commission existed and it is time that the members make sure that they know they exist. Ms. Mullen asked how to prevent this from happening again. Ms. Mullen expressed concern that they were a commission with no power to do anything and that there is a disconnect between the City of Dover and the DHRC. She suggested that before they can move forward with a form, they have to be clear about how the two connect and communicate so that they do not feel like they are left out or looked over. Mr. Fleming noted the way the intake form is set up is good and that complaints and concerns should originate at the City Clerk's Office and to have the City Clerk’s Office start this form and then this tells what the timeline was and what they did to inform the Commission. He stated the City Clerk’s Office receives the form, they mail it, and they put it on the DHRC agenda for the next meeting. He stated he did not see anything wrong with this and they may need a separate document to do some of the things that Mrs. Herbert would like, but for a complaint, it was good. Mrs. Herbert asked if members thought having to walk into City Hall was a problem at all when someone is going to seek or using other services in the community, which includes Department of Social Services (DSS) and health and human services, where they have social workers that could help them fill out the form. She stated it was a drawback. Responding, Mr. Fleming said he did not think so, noting that if someone had a complaint and they wanted to move forward with it, then this would be an

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 4 avenue to get it to the Commission, otherwise, how will they know that there is a complaint that someone is seeking remedy for. Mrs. Herbert stated often when people come in to request services, they will mention something that members would determine is a complaint and they might feel more comfortable. She noted that she was not sure that people were going to feel comfortable walking in and saying they have a complaint or whether the City will have someone trained to take complaints. Mr. Gaddis stated that he would like to get permission to put the forms in different places. Mrs. Herbert stated that DSS and health services are places that people can go and get a chance to sit and talk with someone about an issue. She noted that in her work she has found that when someone was sitting in a private office with someone that they trusted, they tended more to express themselves. Mrs. Herbert stated that she is not opposed to people coming into City Hall, just that they need other options also. Responding to Ms. Mullen, Mr. Gaddis stated that the library sounds like a good, neutral place to have the form available. He advised that the first thing they have to do is make sure that people are aware that there is a Dover Human Relations Commission (DHRC) and that these forms are available. Mrs. Herbert stated that she and Ms. Mullen made a list of some of the types of organizations that could present their information to the Commission so members would know where to put the intake forms and provide them with copies. She noted that somebody may come into the library and say that they would like to have the forms, noting that she was sure the library has someone there that could accept the form and see that it got to the City. Ms. Mullen suggested letting the public know that there is an intake form using Dover TV. Mr. Rocha advised that Ms. Anne Smith, President of the Central Delaware branch of the National Association for the Advancement of Colored People (NAACP), would like to come and speak with the DHRC maybe at the next meeting in March and be placed on the agenda. Referring to the first page of the intake form, Mr. Fleming suggested adding a box for an email address. Mr. Gaddis stated that they could probably take out the fax and make that box big enough to put an email address in. Mr. Gaddis stated that Mr. Rocha emailed him a link of forms from the City of Philadelphia. Responding to Mr. Gaddis, Mr. Rocha stated that he converted the forms into Word documents so that members could make changes. Mr. Rocha noted it was extensive and thorough, but they probably would not need all the information they were asking for. Mr. Rocha noted that the City of Philadelphia had two forms,

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 5 one was for the general public and the other one was for city employees. He noted members might want to think about that as well. Mr. Gaddis stated he wanted to continue this discussion at the next meeting, once members have the rest of the information and have time to think about it. Mr. Rocha advised that he would not be at the next Dover Human Relations Commission (DHRC) meetings due to teaching a class in March and April. Mr. Rocha moved to continue the discussion of the intake form until they have a chance to look at the City of Philadelphia's current form and see how they may be able to modify it for their use. The motion was seconded by Ms. Mullen and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Commission’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. Proposed Revisions to DHRC Brochure - Mission Statement Mr. Gaddis stated it would be nice to have a full Commission for input on the DHRC Brochure - Mission stated and to be able to put all of the members’ names on the new brochure. Mrs. Herbert moved to table the proposed revisions to the DHRC Brochure - Mission Statement. The motion was approved by unanimous consent. Council Action on Strategic Plan 2020-2023 Mrs. Herbert stated the DHRC Strategic Plan 2020-2023 was presented to City Council during their regular meeting of February 10, 2020 and was approved under the consent agenda. Mr. Gaddis stated for future reference, he would like to add to every agenda any new business, announcements, or thoughts. He asked if any members had any thoughts they wish to share. Mr. Rocha noted that Ms. Paige and himself are becoming active with the NAACP and they are starting to think that there may be an opportunity for the DHRC to work together which is probably going to start when Ms. Anne Smith, President of NAACP, comes and addresses the Commission next month, if they add it to the agenda. He stated he is looking forward to the beginnings of fulfilling what they had established in their strategic plan. Mrs. Herbert stated she thought they had discussed, maybe a year a half ago, trying to have a community day or some kind of activity sponsored by the DHRC. She noted Ms. Paige was very interested.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 6 Mr. Fleming moved for adjournment, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 6:26 p.m. By consent agenda, Mr. Neil moved for acceptance of the Dover Human Relations Commission Report, seconded by Mr. Slavin and carried by a unanimous roll call vote. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 26, 2020 The Council Committee of the Whole met on February 25, 2020 at 6:00 p.m. with Council President Hare presiding. Members of Council present were Mr. Sudler, Mr. Neil, Mr. Slavin (departed at 7:25 p.m.), Mr. Polce, and Mr. Lindell. Mr. Anderson, Mr. Cole, and Mr. Taylor were absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mrs. Doyle (Utility), and Mr. Contant (arrived at 6:14 p.m.)(Legislative, Finance, and Administration). Mr. Shevock (Legislative, Finance, and Administration) was absent. UTILITY COMMITTEE The Utility Committee met with Council President Hare presiding in the absence of Chairman Cole. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Slavin and unanimously carried. Request for Additional Well Locations -Dover International Speedway: Firefly Music Festival – Lot 18 Shower Building at 1229 Persimmon Tree Lane/Adoption of Resolution No. 2020-02 Mrs. Donna Mitchell, City Manager, reviewed the background information regarding the Request for Additional Well Locations - Dover International Speedway: Firefly Music Festival – Lot 18 Shower Building at 1229 Persimmon Tree Lane and Resolution No. 2020-02. Staff recommended approval of up to three (3) new wells on Lot 18, property of Dover International Speedway. Should the request for additional wells be approved by Council, it is recommended that the depth of the wells not exceed 150 feet to avoid any potential interference with the City's existing water supply wells associated with greater depths. Mr. Neil moved to recommend approval of staff’s recommendation, seconded by Mr. Slavin. Responding to Mr. Richard Kepfer, 13 Stewart Court, Mrs. Mitchell stated that Dover Downs would not be charged a fee for drawing water from the wells; however, they will be required to get permits from the State and their will be a City sewer

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 7 charged based on the well usage. She noted each of the wells will be metered to determine the usage. Mr. Neil called the question, seconded by Mr. Slavin and unanimously carried. Mr. Neil moved to recommend approval of staff’s recommendation, seconded by Mr. Slavin and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation and adoption of Resolution No. 2020-02. The motion was seconded by Mr. Slavin and carried by a unanimous roll call vote. Annexation Requests Mr. Dave Hugg, Director of Planning and Community Development, reviewed the background information for the annexation requests for 1448 North Little Creek Road, owned by Holly L. Mayer and 1385-1389 McKee Road, owned by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III. Staff recommended forwarding these items for consideration of the Planning Commission on March 16, 2020 and a public hearing before Council on April 13, 2020 for the annexation with the zoning. Mr. Neil moved to recommend approval of staff’s recommendation. Responding to Mr. Richard Kepfer’s concerns (13 Stewart Court), Mr. Hugg advised that traffic questions would be addressed by the Planning Commission and through the site design. He noted that McKee and Scarborough Roads were State maintained and, as a minimum, they will probably need to do a full scale traffic analysis. Mr. Neil asked if the project could go forward without annexing the property. Responding, Mr. Hugg advised that it could go forward in the County under the County Subdivision rules and regulations and still have an impact on the City without the benefit of utilities, taxes and other charges and without the benefit of the City having control over the design and layout of the project. Annexation Request - 1448 North Little Creek Road, Owned by Holly L. Mayer Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Slavin and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. Annexation Request - 1385-1389 McKee Road, Owned by MEB Properties, LLC and Christopher Custis. The equitable Owner is Louis J. Capano, III. Mr. Slavin moved to recommend approval of Staff's recommendation, seconded by Mr. Neil and unanimously carried.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 8 By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 6:09 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Slavin and unanimously carried. Temporary Employee Assistance with Special Enterprise Resource Planning (ERP) System Projects, As Assigned Mr. Lori Peddicord, Controller/Treasurer, reviewed the Committee Action Form regarding the Temporary Employee Assistance with Special Enterprise Resource Planning (ERP) System Projects, as Assigned. Staff recommended authorizing the Controller/Treasurer to maintain temporary staffing to assist with special projects and assist with the ERP implementation project. Responding to Mr. Neil, Ms. Peddicord stated the request will cover one individual for the remainder of the fiscal year at about $51,000. Responding to Mr. Sudler, Ms. Peddicord explained the timeline and process related to the ERP Implementation Project. She noted that she did not anticipate another special project for at least 20-25 years. Mr. Sudler recommended that Ms. Peddicord speak with Mr. Polce to see if there are any new and creative innovations that are coming down the line that the City would be able to utilize in the future. Responding to Mr. Polce, Ms. Peddicord stated that she had not received a date from Tyler Munis regarding their meeting; however, she plans on having Tyler come within the next month to two at most before they get into the next budget session. Mr. Polce asked if the goal was for one person to act as project manager for the entire implementation phase. Responding, Ms. Peddicord stated that she hopes to have one individual jump from special project to special project. She advised that gathering the conversion data will not be necessary in future phases. Ms. Peddicord stated that this individual is helping with things that do not already exist. She advised that she has

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 9 research done on the lodging tax and the stormwater is going to need to be built into the new system. Ms. Peddicord stated that the person has experience with utility billing and electric rates and they are willing to do whatever is needed. Responding to Mr. Contant, Ms. Peddicord advised that the person she had in mind for this position has been working with them temporarily and they are willing to stay on. She did not believe they could be a contractor. Responding to Mr. Sudler, Ms. Peddicord stated she would like to keep the job opportunity in-house. She noted that the individual that they currently have on staff is looking for a full-time position in a different environment. Mr. Neil moved to recommend approval of staff’s recommendation, seconded by Mr. Contant. Responding to Mr. Slavin, Mrs. Mitchell stated this item was brought to Council because it is actually adding a temporary position. She stated that Ms. Peddicord filled her two accountant positions and this is an additional position, so they wanted to make sure Council was aware of what they were doing. Mr. Sudler expressed his concerns regarding the hiring process, noting that he wants to make sure that everyone is given the opportunity to compete for the job opportunity, especially due to the fact that they just had a diversity inclusion assessment report that stated that they had some areas that they needed to strengthen in that prospect. Mr. Neil called the question, seconded by Mr. Slavin and unanimously carried. Mr. Neil moved to recommend approval of Staff's recommendation to authorize the Controller/Treasurer to maintain temporary staffing to assist with special projects and assist with the ERP implementation project, seconded by Mr. Contant and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. Evaluation of Requests for Proposals - A Study of Classification, Compensation, and Benefit System and Pay for Performance Option Mr. Matt Harline, Assistant City Manager, reviewed the background and analysis regarding the Evaluation of Requests for Proposals for a Study of Classification, Compensation, and Benefit System and Pay for Performance Option. Staff recommended the following: 1. Authorize the City Manager to negotiate and sign an agreement with Segal Waters Consulting of Washington D.C. for Part 1 of the study - Classification, Compensation, and Benefit System; and 2. Authorize the City Manager to negotiate language to add Part 2 of the study– Pay for Performance;

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 10 and contingent upon the approval of the Proposed FY 2020-2021 Annual Budget, complete the optional study in FY21. Responding to Mr. Slavin, Mr. Harline stated that the scope of the RFP’s did not include a study of compensation of elected officials. Responding to Mr. Sudler, Mrs. Mitchell stated the driving force was that they do raises every year, Council approves a percentage increase for non-bargaining and everybody gets the same percentage no matter what their performance is and she is a true believer in pay-for-performance and the raise should be based on performance, not just a straight percentage across the board for everybody. Responding to Mr. Slavin, Mr. Harline stated that there are about 56 non-bargaining employees. Mr. Slavin noted as a reminder to Council and Committee members that, while all the other employees of the City are represented by bargaining units that do this bidding for them, they have 60-plus or minus employees who do not have that unified voice. The caveat to this is that regardless of the plan that they put in place for what the range of pay-for-performance compensation may be in any given year, it still remains Council's discretion to appropriate the funding to support those raises. He cautioned Council members that he thought the last time they went into pay-for-performance, they got into a "tail wagging the dog" system where the pay-for-performance system was dictating to Council how much money had to be loaded in the budget to meet those raises. Mr. Slavin stated there could be some balancing that takes place and that it will likely be addressed because Mrs. Mitchell was here during that time period. Mr. Sudler asked why there was not any discussion in regards to the elected officials, whether it is pay-for-performance or just an increase. Mr. Sudler stated that some time ago they were looking at possibly a pay increase, but never heard anything about that two or three years later. Responding to Mr. Sudler, Mr. Slavin stated that he does not think it was appropriate for this scope of services. Mr. Slavin noted that Council had a Compensation Commission structure and it did not work and so a few months back they abolished that system, and now it is left to the discretion of Council to determine what their salaries will be. Mr. Slavin noted that he has been on Council for 16 years and receives the same pay now as he did 16 years ago. He advised that it was not a complaint and stated that he does not do it for the money. Mr. Harline stated that they could ask the Delaware League of Local Governments (DLLG) to get comparable information, but no two cities are alike. He noted that these are positions where they can compare job criteria and professional requirements. Mr. Harline advised that it is harder to compare elected official to elected official.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 11 Mr. Neil stated that they had a study that was made or requested for Council to say how many hours do they put in for doing their job and he filled that out. He noted that he figured out it was about 25 cents an hour, but he does not do it for the money. Mr. Neil wondered what happened to that study that was done, or those papers that they filled out. Mr. Slavin stated that if Council wanted to pursue this conversation about their compensation, he would also include the Mayor's compensation, which is an issue that should be addressed fully, possibly at the Council Workshop. Mayor Christiansen advised that when he was first elected to Council, they made $10.00 a meeting. He also thought that, as Mr. Slavin mentioned, there used to be a clause that had something to do with the cost-of-living index or something that went across the board. Mr. Sudler stated that, as a City Councilman, he spends quite a bit of time addressing his constituents' concerns, holding meetings, and going out to sites to review situations in his and other districts. He noted that times have changed and the demand for representation and accountability is higher with the current challenges in their communities. Mr. Sudler stated that he would welcome some data from other municipalities, whether it be by population or by the challenges that they are faced with, if the City Manager would be amenable to that. Mr. Slavin asked that if they want to have that conversation that they firewall Staff from collecting the data for Council, that way it cannot be looked upon as them exerting pressure on Staff to prove a number up or down. Mr. Harline stated this study was on the professional non-bargaining Staff and a few other positions which they have had trouble filling. Mr. Lindell stated that this study would be moving in the right direction and he agreed with what had been said. He noted that he is not as concerned with his compensation as he is with the 56 non-bargaining workers who are hard-working and have no negotiating background, nor the power of a union behind them. Mr. Lindell, noting that they were having trouble filling positions, thought that compensation could help with retaining good people. Mr. Contant noted that he agrees with Staff’s recommendation and is in favor of pay-for-performance and proving their value and tying increases to merit. He stated that a lot of people assume that government employees, no matter what they do, whether they do well or not, they are still going to get the same amount and are still going to get base raises. Mr. Contant noted that this will show some accountability to the citizens who are paying taxes that people’s raises are being tied to their performance, but at the same time the City is lacking in compensating and trying to be competitive especially when you face the State of Delaware. Mr. Lindell stated that moving forward they should not put themselves in a position where their policies are dictating what they do. He noted they should have the

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 12 courage to make those decisions as they come up when it comes to looking at those particular issues. Mr. Sudler asked if the recommendations from the Diversity and Inclusion Report and Assessment were included in the pay-for-performance and if they were looking at some of the workers and employees that have had concerns moving forward in their ownership of the assessment, challenges, and weaknesses that they have to strengthen. Responding, Mr. Harline stated that, as a part of the RFP, they made it clear that the successful consultant would be required to review the recent Diversity and Inclusion study and consider that in the way they set up the compensation package. He noted that they are trying to incorporate that and they are looking at that specifically. Mr. Sudler stated that it is going to play a huge part in not just obtaining employees, but also retention rate, keeping employees happy, not just about performance but also opportunities for all across the board to achieve a higher position in the workplace separate from performance. Mr. Neil moved to recommend acceptance of Staff’s recommendation to: 1. Authorize the City Manager to negotiate and sign an agreement with Segal Waters Consulting of Washington D.C. for Part 1 of the study - Classification, Compensation, and Benefit System; and 2. Authorize the City Manager to negotiate language to add Part 2 of the study– Pay for Performance; and contingent upon the approval of the Proposed FY 2020-2021 Annual Budget, complete the optional study in FY21. The motion was seconded by Mr. Polce and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. Proposed Ordinance #2020-05 Amending Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses and Article X - Rental Dwellings Mr. Dave Hugg, Director of Planning and Community Development, reviewed Proposed Ordinance #2020-05 which amends Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses and Article X - Rental Dwellings. Mr. Hugg advised that the amendment adds language to minimize public safety risks, noise, trash, and parking problems often associated with short-term rentals and to ensure that traditional neighborhoods are not turned into tourist areas to the detriment of long-term residents. Additionally, the amendment strikes the Safe Communities provision which was well intended but in actual practice turned out to be non-enforceable. Mr. Hugg explained that the Safe Communities ordinance provided a mechanism for the Police and Code Enforcement to work together to move for eviction if there had been three or more criminal activities at a particular property. He noted that

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 13 sometime in 2016 a decision made by possibly his predecessor and others not to enforce that ordinance, particularly the provisions that required an addendum to the lease. He advised that the Police Chief recently chose to exercise the ordinance on a property downtown, and they realized as they got into it that there was no signed lease addendum and therefore they could not actually enforce it in that case. Mr. Hugg advised that they did some legal research and talked to Mr. Nicholas Rodriguez, City Solicitor, who advised them that there were a couple of serious problems with the ordinance. After reviewing the issues with the ordinance, Mr. Hugg stated that the recommendation from City Solicitor Rodriguez was to strike the provision in its entirety and then, if they wished, to revisit the notion of criminal activity in dwellings as a condition of continued rental as a separate discussion. He noted it removes what would have been Division 3 of Chapter 22 and eliminates that unenforceable set of provisions. Staff recommended adoption of proposed Ordinance #2020-05. Mr. Hare advised that the ordinance is changing the definition of a short-term rental to 30 days and it allows a short-term rental in a proper zone. He noted that if someone wants to rent for 30 days, and then have another renter come in for 30 days, they will need another inspection. Mr. Hare stated that it would prevent renting for multiple days to different people in a residential neighborhood, zoned strictly residential. Responding to Mr. Sudler’s concerns about the ordinance possibly conflicting with §5106 of the Landlord-Tenant code, Mr. Hugg stated that it was an issue and that this language was drafted by Mr. Rodriguez, particularly for that reason. He advised that they define short-term rental, not the length of the lease itself. Mr. Hugg stated they do not think they have that problem, but he would ask Mr. Rodriguez. Mr. Hare stated that it could be an issue even if it is a one-year lease. Mr. Hugg noted that it is a very difficult area to regulate, so they are trying to define short-term leases or short-term rentals as the basis for responding to complaints. He advised that he does not have the manpower to do that proactively, but at least it gives some greater enforcement authority. Mr. Slavin noted that they have a quality of life issue with potentially negative effects and they have to protect that quality of life. Mr. Slavin requested Staff to develop options for the replacement of the Safe Communities ordinance that respect the original intent, which was the quality of life in neighborhoods. Mr. Slavin asked if they have vetted the ordinance out in the community with the Chamber of Commerce, hotels, and with some of the neighborhood groups that are having an issue with it and if staff has received any responses. He noted that Kent County Tourism was very surprised that in certain parts of the United States the hotel industry is actually embracing airbnbs because it creates a larger carrying capacity in the community for beds and therefore attracts larger meetings, conventions and events to the community than just what hotels will allow. Responding to Mr. Slavin,

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 14 Mr. Hugg stated that they have not done any vetting of this before bringing it forward, other than the neighborhood in which the issue has become a recurring concern. Mr. Hare advised he was at the Chamber’s Legislative Affairs Committee meeting and this was discussed. He stated Ms. Diogo brought it up and Mr. Hare told her the same information he told Committee that if this ordinance did not change, a person would still have to have a permit to rent their house for Firefly or NASCAR. Mr. Slavin advised that he is thinks they are on the road to something that can be beneficial for all parties. He noted he is fearful because they are creating an ordinance that, because it is unenforceable, will push the activity underground. He also echoed Mr. Polce’s concerns that if they are going to align themselves with a new economy and a new way people are doing business, they should be a little bit more flexible in finding a way because their ordinances are lagging behind an economy that is going to move without them anyhow. Mr. Contant asked for clarification that they are looking at defining what short-term rentals are and they are going to disallow people to rent their homes through like Vacation Rentals by Owners (Vrbo) or airbnb. Responding, Mr. Hare stated if it is not zoned property. Mr. Contant advised that the ordinance is not detailed enough. He noted that the idea that someone with their home that they owned would rent it out, does not bother him, now if they lease that home, they are going to sublet it, that is an issue for them to work out with their landlord. He stated that the ordinance needs to go back and needs more detail and how a short-term rental may work and does not agree with the restricting or asking people to have their home, their specific parcel, rezoned in order to rent it out for a couple of big events a year. He noted that this needs to go back and be reworked and for the “Safe Communities,” section, that should probably be a second line item brought to the Committee and then to Council. That way that issue can be dealt with separately because obviously this is a lot bigger. Mr. Contant advised that in the Village of Westover, they looked into trying to use this to get someone evicted. They were threatening neighbors, stalking people, damaging property and one of the biggest issues they ran into was when they tried to look into doing this as an Homeowners Association (HOA), is that nine times out of ten, when Dover Police Department (DPD) comes out, they do not want to do paperwork and if there is no paperwork, they cannot actually invoke this clause whether it was constitutional or legal or violates any other parts of the code. He stated they could not actually use it because there was no paperwork done by DPD, which sets in motion any type of mechanism to get someone evicted for what they are doing to their neighbors. He agreed that if that portion is going to be repealed, they need put something in place that can actually work first and that they have to get DPD on board because if they are going to be the first line to making sure this paperwork to back up the claims that are being made against the tenant, they have to be willing to do it.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 15 Mr. Neil stated the purpose of this is positive in that they are setting up certain standards and they have to go back and take a look at what those standards are. He noted if there is a fee involved, if the fee compensates for the time that becomes very positive. He stated when they talk about an act where they have a consistent problem that they are saying now they cannot use it, it is unconstitutional. Mr. Neil advised they also needed to work on harassment of panhandling and that they needed to have a bill in place to allow them to enforce something like that. Mr. Lindell agreed with Mr. Slavin and noted that there is a way forward that they can best meet these things. He stated they have gotten into trouble before where they have the best intentions in mind, but they do not necessarily go through the processing and getting the input that they need to create an ordinance that works for most people and one that they can actually enforce. He expressed concerns regarding eliminating the section regarding “Safe Communities.” Mr. Lindell stated that as a homeowner they are investing in the community. He also referenced an Air Force veteran who was a victim of the neighbor in the Village of Westover and stated they owe it to people like her to create an ordinance that actually can be enforced and to help those individuals when they do have issues with problem neighbors. Mr. Richard Kepfer, 13 Stewart Court Dover, Delaware expressed his concerns regarding the ordinance and a situation regarding a neighbor. Mr. Kepfer stated there has been a problem since November and the City cannot seem to move forward without updating a new ordinance cause there is no definition of short-term rental. He stated he does not believe that an airbnb should be there. Mr. Kepfer noted that every time the home is rented out the City is not getting any taxes from that room or other benefits. He stated that the neighborhood has suffered and that back in November, there was a party there and was told that the person had to fix it and it was $7,000 worth of damage to the house. Mr. Kepfer noted that is the character people that are coming into that house and it needs to be stopped. For a bed and breakfast the home has to get rezoned, he asked why it does not for airbnb. Mr. Kepfer stated there was no difference between a bnb and an airbnb. He noted when the neighbor finally did get the home inspected, it failed inspection the first time because it was not up to current standards. Mr. Kepfer stated a lot of people do not realize the moment they put a piece of property out for rental, it must meet current code, not the code when the house was built and a lot of these properties do not meet code, so they are endangering people that are in that house. He stated he just wants the ordinance changed and the ordinance enforced. Responding to Mr. Polce, Mr. Kepfer stated if the ordinance was to pass the change would be that the person could not rent the house out more than once in a 30-day period. Mr. Polce stated but they did not have a permit to begin with so they were operating illegally to begin with. Mr. Kepfer agreed and stated it was another concern that if the City knew, they never went in and shut it down. Mr. Polce stated this conversation was very warranted and they needed to have it, but the ordinance does not have teeth to actually be enforced and moreover there would

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 16 not be any repercussions to begin with. Responding, Mr. Kepfer stated the repercussion under the ordinance would be if they did not follow the ordinance, do not have a permit, the City has the right to shut off all utilities to the property. Mr. Polce stated the ordinance that is drafted will not be enforceable because they do not have the capacity to go out and look and evaluate on a monthly basis, which essentially is what it would be. Mr. Kepfer stated it would be a complaint driven process. He noted he rented his out for almost 10 years and never rented for less than one year because he did not want people in that house for less than that. He stated he had a renter live there for six years and through his property manager, he spent over $4,000 making repairs to the house because they did not tell him and the property manager did not do proper inspections and he understood that part. He noted he understands that something needs to be done about people creating airbnbs and that it should be inspected, have a license, and pay hotel tax. Mr. Sudler stated what about the elements of people that are law abiding that are desirable and a lot of times when they take a look at one or two bad apples, they generalize the whole bunch. He suggested they come up with some statistical data in regard to the probability of something like that occurring. He noted that a lot of times when there are few individuals who have not been law abiding or undesirable residents or tenants, that the ones who have been desirable have caught a bad reputation, so he does not really think that they should generalize a whole population of prospect new clients based off of one or two bad apples, especially without any statistical data. Responding to Mr. Hare, Mr. Polce stated they have zoning in the City because zoning, historically, has been brought forth because of the need for greater urban development and ultimately when they look at the zones that they have on their books, he would argue that half of them do not need to be there because ultimately they need to be looking at how community standards are created and defined in a different way than they have over the past 150 to 200 years. Mr. Polce noted in his neighborhood is zoned residential and they have small businesses being operated out of the neighborhood and they have short term rentals in the area and that is fine. He noted it does not impact the valuation of his home. Mr. Polce stated they have to be realistic that short-term rentals are a reality, it is a new market to the economy and ultimately one bad apple and they change every policy and that is not the way the world works and frankly, that is not how public policy works, because they have seen that kind of reactionary type of public policy over the past 20 years and it ended creating nothing but greater bureaucratic gridlock. Mr. Polce stated they should revise the current draft and use it as a framework. He noted they should call the National League of Cities (NLC) to see what other jurisdictions are engaged in and they can come together with the solution to the City while not hurting a new emergent sector of the economy. Mr. Ricky Pryor stated his mother lives in 20 Stewart Court and expressed concerns with neighbors. He stated he agrees if someone owns a home and wants to rent it for race weekend or one weekend, that is fine. Mr. Pryor stated his mother has been

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 17 living a nightmare since October, because a neighbor has had different people every night of the week. He stated during Thanksgiving there were over 20 people there and there is no accountability, nobody is being responsible. He stated his mother has lived in her home since 1966 and that they should have some respect for the residents that have lived in a property forever and then being put through this nightmare. Mr. Pryor noted they have trash and raccoon issues. Responding, Mr. Polce stated Mr. Pryor’s mother’s situation is horrible and wants to find a solution, unfortunately does not see how this ordinance is that answer. He noted he is dedicated to finding a solution that both is helpful to Mr. Pryor’s mother's situation while not hindering further economic development. Mr. Polce also stated the majority of the folks who are doing airbnbs and doing short-term rentals are not bad actors. Responding to Mr. Sudler, Mr. Pryor stated code enforcement has been called out many times and that he lives in the City of Dover. Mr. Sudler suggested getting contact information from Mr. Dave Hugg, Director of Planning and Community Enhancement, and have code enforcement come out, review and document some of his concerns. Responding to Mr. Sudler, Mr. Hare stated yes, there were times that warrant for police to be present. Mr. Hare noted three weeks in a row there was an issue because there would be five or six cars parked in the court in front of the house and they would never move and Mr. Hare received calls. He noted he went out at 3:30 a.m. on Fridays, calling the police to come and issue tickets to those cars because the street cleaner could not get through there. Responding to Mr. Sudler, Mr. Hare stated three weeks in a row, police showed up and wrote tickets for all those cars, but now the complaint is on Thursday night, all those cars are parking up in the neighborhood, in front of people's houses, congesting everything up there. He noted they are not parked in the court. Responding to Mr. Hare, Mr. Hugg stated he thinks that yes, if they do not own a property, they can sublet a property they do not own, unless they are prohibited by their master lease, there are provisions. He noted that he does not know how many active code cases they have on this particular property, but his code officer has been out there repeatedly at night and other times, but it is a regular stop on kind of the code circuit and sometimes they have code violations, sometimes they are not. A lot of times there are police related violations because if that is what Mr. Hare said, if it is cars parked in the street blocking the trash truck or parked on paved surfaces, it is their problem, if they are parked in the grass, it is Mr. Hugg’s problem. Mr. Sudler stated it sounds like there needs to be a stronger partnership between code enforcement and Dover Police Department in regards to this matter. Maybe it needs tougher ordinances that combine both agencies together. Mr. Hare stated the other thing they could consider is if they are going to leave the ordinance the way it is, maybe if someone is going to have a short-term rental, they get a one annual inspection and then get a $25.00 permit and then if they are going

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 18 to rent it the next month, they get a permit for $25.00 for that rental, it is just like an airbnb. They get a permit every time they rent the property, it is an option. Mayor Christiansen stated they have gone out there to ad nauseam and wrote tickets. He suggested one solution might be that the residents of the neighborhood should have parking permits and if those other folks do not have parking permits to park on the street, then their fines be increased and maybe they would get the message. He noted they certainly do not want anyone to ever feel unwelcome, but they certainly do not want them to be a nuisance in somebody's neighborhood. Mayor Christiansen stated he thinks that would be a solution, but wants to assure everyone that Mr. Hare has called the police and the police do a regular patrol out there to write tickets for these folks as do the code inspectors as well. Mr. Hare noted if they do not want to change anything, then maybe an airbnb should be fall in the same category as a bed and breakfast. He stated if someone is going to have an airbnb or a bed and breakfast, to be the same thing, so they meet all of the same requirements, that takes away the short-term rental. It just makes it an actual lodging house and a bed and breakfast. Mr. Hugg noted those are requirements for bnbs that are authorized, also requirement for a legal bnb, the owner or an owner's agent must live on the property, so it is a much stricter standard for a bnb and they are only in a couple of zones. Mr. Hugg noted that on his desk he has a folder of examples of how other jurisdictions have attempted to deal with this problem and it is an extremely complicated one. It gets tied up in lodging tax and in reporting. He advised that there is a federal IRS requirement that if it is 14 days or less, they treat it one way for taxes, so there are a lot of ramifications to the problem. Stewart Court is clearly the one that has brought this issue to the forefront in Dover, but it is not the only complaint that they have gotten about the possibility of folks using their properties for airbnb, so it has been on occasion. He stated by the time they have gotten the code complaint, there is no evidence that it was being used that way. Mr. Hugg stated to some degree bringing this ordinance forward tonight was to get this discussion to occur because in the absence of some solution, his code enforcement officers and the police officers basically react when the crisis reaches the point that it shows up on one of Council’s desks and his desk. Most airbnbs are set up in such a way that people could individually lock the bedrooms. The City’s fire code does not allow people to have locks on the outside of the individual bedroom, so there are a lot of ramifications here. Mr. Hugg noted that with Mr. Hare, they believe that leasing is a step in the right direction. Mr. Contant stated the ordinance just needs to be revised and he does not have an issue with defining short-term and if they want to expand the definition of bed and breakfast or include that under another term that they make up that would address bed and breakfast, airbnbs, or Vrbos or the like, he does not have a problem with that, but the few changes that are made in this ordinance do not explicitly define various

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 19 circumstances under which a homeowner may find themselves trying to rent out a room or rent out their house for a short period of time. Mr. Contant stated they should certainly take this back, look at what some of the other jurisdictions are doing. He noted they are not Dewey Beach, however, Dewey Beach may or may not have ordinances related to these short-term rentals. Mr. Hugg stated they have an excellent short-term rental ordinance, but the nature of Dewey Beach’s economy is so much different that it is not applicable for the City of Dover. Mr. Contant noted there may be components of Dewey Beach’s ordinance, that are clearly missing from what they are looking at tonight. He stated it would be good to take this back and try to incorporate some components knowing that while they may not be a destination like the beaches whose economy is built around short term rentals, they do have a couple of large events every year that they know people will rent out for. Mr. Contant noted he wanted to bring up that the companies that organize all this can collect taxes. He stated most people probably do not appropriately report it, but that may be a conversation that the City Solicitor needs to have with the legal department of those of airbnb or Vrbos or there are several other main ones out there, just to make sure that they are aware that the City does have that tax in addition to the State of Delaware having that tax, because that can be collected through their contract and when they make payment and that could be remitted back to the City. Mr. Hugg stated he believed that it is actually voluntary on their part, but knows that the case and noted they need to be careful. Airbnb is a registered trademark of a company, in the industry, these are referred to as short-term rentals, so they want to be sure that in whatever they are doing they are cognizant of the fact that there are a number of companies in the business, one of whom is named Airbnb. Mr. Neil moved that they return this to the staff for reconsideration, which to include not only the economic benefit that they foresee in it, but as well as putting teeth into the law to prevent difficult situations that affect the neighborhoods. Mr. Lindell clarified the motion which is to refer it back to staff to tighten up the loose ends that they discussed this evening. Responding, Mr. Neil stated yes and that everything they have discussed this evening is on the record. He noted the two things primarily that they are looking at, is to recognize that there is an economic factor in there, there should also be some teeth into the law so that if they find a situation as they have heard tonight, that they are able to cut off the individual, to prevent that from happening. Whether they are in a lease, somebody is going to have to be responsible for it. If they cannot, we can close them down, shut them down, put them out of business and the other factor is the safety factor. Mr. Neil stated they should consider if there are fees involved to make sure that the City has paid for those fees, which is another factor that should be considered. Mr. Neil if they do not call them on it, that is okay, but if there is a complaint on it and it is true and if they have not paid then they should be penalized.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 20 Mr. Neil moved to recommend referring Proposed Ordinance #2020-05 back to staff based on the discussion they have had tonight with their concerns. The motion was seconded by Mr. Contant. Mr. Lindell suggested if Mr. Neil and Mr. Contant would agree to it, they should leave the Safe Communities portion of the ordinance alone for now, even though they know there are flaws in it, to deal with the two big issues first and then they can go back and revisit that and noted they need to deal with them separately. Mr. Neil stated he does not think that is actually necessary because if they are going to look at the safety aspect of it, it is there and they should be able to then take that in consideration of how to adjust, change, keep or whatever. He stated it is inherent in the motion. Mr. Hare stated there should be something in there that says unless the person owns the property or has a signed lease agreement, they cannot rent the property. He stated that needs to be, so they cannot sublet the property, unless they are the owner or have a signed rental or lease agreement. Mr. Sudler requested that a person cannot sublease unless the landlord has authorized it to be included, because if the landlord authorizes them to sublease then they got permission from the landlord. Mr. Neil moved to recommend referring Proposed Ordinance #2020-05 back to Staff based on the discussion they have had tonight with their concerns. The motion was seconded by Mr. Contant and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Legislative Finance and Administration Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 7:50 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 7:50 p.m. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Slavin and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 21 MONTHLY REPORTS - JANUARY 2020 By motion of Mr. Neil, seconded by Mr. Slavin, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report Controller/Treasurer's Budget Report Fire Chief's Report SETTING OF PROPERTY ASSESSMENT APPEALS Staff recommended that the 2020 Property Assessment Appeals be scheduled for May 18, 2020 - May 21, 2020 from 9:00 A.M. until 4:00 P.M., May 26, 2020 - May 29, 2020 from 9:00 A.M. until 4:00 P.M. (if needed), June 01, 2020 - June 04, 2020 from 9:00 A.M. until 4:00 P.M. (if needed), and one evening (if needed). Members were advised that the hearing times are subject to change. Mr. Neil moved for approval of the dates and times recommended by staff for the 2020 Property Assessment Appeals, seconded by Mr. Slavin and unanimously carried. CITY MANAGER'S ANNOUNCEMENTS None. COUNCIL MEMBERS' ANNOUNCEMENTS Council President Hare wished Mr. Polce a happy birthday on March 10th. He also advised that the St. Patrick’s Day parade would be held on Saturday, March 21st. Mr. Anderson extended and invitation to the Hope Commission’s Economic Empowerment presentation at the Parks, Recreation, and Community Enhancement Committee meeting the following evening. He also extended an invitation to the chili cook-off to benefit Code Purple on April 18th. Mr. Sudler welcomed Mr. Anderson and Mr. Taylor back from their trips. Mr. Neil, referring to the Open Forum comments, advised that the Council members are concerned about their issues and are working to resolve them. Mr. Taylor extended an invitation to the Safety Advisory and Transportation Committee meeting on March 24th to further discuss the downtown issues. Mr. Taylor reminded everyone to wash their hands and advised that information could be obtained from the Division of Public Health at 1-866-408-1899. He also encouraged everyone to participate in the census to ensure that federal money is allocated appropriately and advised that information could be obtained at www.2020census.gov.

CITY COUNCIL MEETING OF MARCH 9, 2020 PAGE 22 Mr. Slavin moved for adjournment, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 7:41 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of March 9, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\03-09-2020 REGULAR CITY COUNCIL MINUTES.wpd Exhibits Exhibit #1 - Dover Human Relations Commission 2019 Annual Report

EXHIBIT #1 Regular Council Meeting of 03/09/2020 DOVER HUMAN RELATIONS COMMISSION END OF YEAR REPORT FOR 2019 The DHRC met ten out of the twelve months of 2019. At the January meeting Alan Gaddis acted as Chairman. Also at this meeting, discussions to revise and update the 2015-2018 Strategic Plan were begun. These discussions continued through the meetings of March, April, May, June, July, August, October, November, and December. The February and September meetings were cancelled due to lack of quorum. At the March meeting, Alan Gaddis was elected Chairman. The June meeting was a workshop in the City Hall conference room which resulted in Commissioners pairing up to meet outside to deal with specific sub-sections of the Plan. Each of the six members had input and submitted their thoughts. The balance of the regular meetings involved discussions of each pair’s input, revising, correcting and finally approving each sub-section. The revised Strategic Plain for 2020-2023 was approved on January 16, 2020 for submission to City Council. The Commission has had three vacancies since before the January 2019 meeting. As Chairman, I e-mailed the Councilmen of Districts Two and Four requesting that they nominate potential new Commissioners. As of our latest meeting, these vacancies continue. Respectfully submitted on January 24, 2020 by Alan Gaddis – Chairman

CITY OF DOVER EMERGENCY ORDINANCE #2020-06 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 WHEREAS, the Governor of the State of Delaware, The Honorable John C. Carney, declared a State 4 of Emergency effective Friday, March 13, 2020, at 8:00 a.m. EST pursuant to provisions of Title 20, 5 Ch. 31 of the Delaware Code because of the public health threat from the COVID-19 virus restricting 6 public gatherings and, in particular, directing that public meetings of public bodies may be conducted 7 electronically rather than conducting open meetings to be attended by the public; and 8 WHEREAS, Sec. 9 of the Charter of the City of Dover provides that Council shall meet not less 9 frequently than once per month and it appears that regular meetings of Council cannot currently be 10 held electronically due to the many issues involved and the status of electronic means to allow 11 participation by members of the public; and 12 WHEREAS, it is the decision of Council to cancel all public regular meetings of Council in the 13 future until the State of Emergency is withdrawn and the declaration of the Governor no longer needs 14 to be enforced. 15 THEREFORE, BE IT ORDAINED by the Mayor and Council of the City of Dover: 16 1. After the regular meeting of Council to be held on March 23, 2020, which will be held to cover 17 essential issues that must be considered at the meeting, no further regular meetings of Council 18 shall be held until the threat to public health created by the COVID-19 virus has been resolved. 19 2. The authority for canceling future Council Meetings in violation of the Charter requirement is 20 provided in Title 20 of the Delaware Code, Sec. 3127(b ), which states that during a State of 21 Emergency, whenever the restrictions imposed pursuant to this chapter are inconsistent and in 22 conflict with those required by any other statute, local ordinance or regulation, the provisions of 23 the emergency order imposed pursuant to this chapter shall govern. 24 3. Therefore, the directive above referred to by Governor Carney does prevail and supersede Sec. 9 25 of the Charter requiring at least one meeting per month. 26 4. If the emergency provisions issued by Governor Carney are withdrawn, then regular Council 27 meetings will proceed as required by the Charter. 28 5. Passage of this ordinance canceling future regular meetings of Council impacts all of the actions 29 of departments and agencies of the City so that passage of this ordinance shall also apply to all 30 meetings, code requirements and deadlines of all departments and agencies of the City pending 31 resolution of the State of Emergency. Furthermore, the passage of this ordinance provides 32 Council authority to the City Manager to waive policies and procedures for business continuity. 33 ADOPTED: * 34 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-06 - EMERGENCY - CANCELLATION OF MEETINGS\ORDINANCE #2020-06 STATE OF EMERGENCY - MEETINGS.wpd 35 SYNOPSIS 36 The Ordinance waives certain Charter, Code, policy and procedure requirements during the 37 COVID-19 virus State of Emergency. 38 Actions History 39 04/13/2020 - Introduction - City Council

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning Department DATE SUBMITTED: 4/9/20 PREPARED BY: Tracey Harvey, Planner/CDBG Program Administrator SUBJECT: Proposed Budget Amendment to the 2019 CDBG Action Plan with the allocation authorized by the Coronavirus Aid, Relief and Economic Security Act (CARES Act) REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: CDBG Program Administrator and City Manager EXHIBITS: N/A EXPENDITURE REQUIRED: $163,211.00 AMOUNT BUDGETED: $163,211.00 FUNDING SOURCE (Dept./Page in CIP & Budget): TIMETABLE: Pending Council approval, the Planning Office will publish a public notice allowing a 5 day comment period for citizens to comment on the proposed amendment. STAFF RECOMMENDATION: Staff recommends approval of the proposed Budget Amendment totaling $163,211.00 for Fiscal Year 2019. The City is proposing to partner with the Delaware Department of Health and Social Services Division (DHSS) to administer the CARES Act funding to prevent, prepare and respond to coronavirus (COVID-19). The funds will be used for the following: - Provide Hotel/Motel Vouchers for homeless families and individuals. - Providing essential services to people experiencing homelessness including childcare, education services, outreach, employment assistance, out patient health services, legal services, mental health services, substance abuse treatment services, and transportation. - Prevent individuals from becoming homeless and rapidly rehouse homeless individuals by paying up to 3 month’s rent.

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-7000 ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT April 2, 2020 The Honorable Robin Christiansen Mayor of Dover 15 Loockerman Plaza City Hall Dover, DE 19901-7327 Dear Mayor Christiansen: I am pleased to inform you of a special allocation to your jurisdiction of Community Development Block Grant funds to be used to prevent, prepare for, and respond to the coronavirus (COVID-19). This allocation was authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136, which was signed by President Trump on March 27, 2020, to respond to the growing effects of this historic public health crisis. The CARES Act made available $5 billion in Community Development Block Grant Coronavirus (CDBG-CV) funds. Of this amount, the Department is immediately allocating $2 billion based on the fiscal year 2020 CDBG formula. The remaining $3 billion shall be allocated based on needs using best available data, in the following tranches: $1 billion shall be allocated to States and insular areas within 45 days of enactment of the Cares Act, and $2 billion shall be distributed to states and local governments at the discretion of the Secretary. Up to $10 million will be set aside for technical assistance. Given the immediate needs faced by our communities, the Department has announced the first allocation of funds. Your jurisdiction's allocation is $163,211. The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases, for the annual FY2020 CDBG grants in these unprecedented times. The public comment period is reduced to not less than 5 days, grantees may use virtual public hearings when necessary for public health reasons, the public services cap is suspended during the emergency, and States and local governments may reimburse costs of eligible activities incurred for pandemic response regardless of the date. In addition, the CARES Act authorizes the Secretary to grant waivers and alternative requirements of statutes and regulations the Secretary administers in connection with the use of CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to fair housing, nondiscrimination, labor standards, and the environment). Waivers and alternative requirements can be granted when necessary to expedite and facilitate the use of funds to prevent, prepare for, and respond to coronavirus. The Department is developing a notice that will further describes the CARES Act's provisions, a Quick Guide to the CARES Act flexibilities and other provisions, and other resources www.hud.gov espanol.hud.gov

to enable swift implementation of CDBG-CV grants. As these become available, they will be posted on HUD's website and distributed to grantees. The Department will also support grantees with technical assistance. As you develop your plan for the use of these grant funds, we encourage you to consider approaches that prioritize the unique needs of low- and moderate income persons and the development of partnerships between all levels of government and the private for-profit and non- profit sectors. You should coordinate with state and local health authorities before undertaking any activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight, reporting, and requirements that each grantee have adequate procedures to prevent the duplication of benefits. HUD will provide guidance and technical assistance on DOB and regarding prevention of fraud, waste, and abuse and documenting the impact of this program for beneficiaries. The Office of Community Planning and Development (CPD) is looking forward to working with you to successfully meet the urgent and complex challenges faced by our communities. If you or any member of your staff has questions, please contact your local CPD Field Office Director or CPDQuestionsAnswered@hud.gov. Sincerely, John Gibbs Acting Assistant Secretary for Community Planning and Development U.S. Department of Housing and Urban Development

CPD COVID19 Recovery Formula Grants KEY STA NAME CDBG20‐COVID Recovery ESG20‐COVID Recovery HOPWA20‐COVID Recovery 100090 DE Dover $163,211.00 $0.00 $0.00 100336 DE Wilmington $1,304,175.00 $647,693.00 $116,777.00 109003 DE New Castle County $1,427,933.00 $690,366.00 $0.00 109999 DE Delaware Nonentitlement $1,471,924.00 $807,114.00 $45,703.00 110006 DC District Of Columbia $9,105,576.00 $4,602,197.00 $1,611,314.00 240036 MD Annapolis $156,651.00 $0.00 $0.00 240066 MD Baltimore $13,101,766.00 $6,571,738.00 $1,208,711.00 240156 MD Bowie City $116,863.00 $0.00 $0.00 240378 MD Cumberland $476,251.00 $0.00 $0.00 240552 MD Frederick $243,423.00 $0.00 $232,275.00 240582 MD Gaithersburg $265,900.00 $0.00 $0.00 240660 MD Hagerstown $472,845.00 $0.00 $0.00 241278 MD Salisbury $227,905.00 $0.00 $0.00 249003 MD Anne Arundel County $1,248,258.00 $611,269.00 $0.00 249005 MD Baltimore County $2,465,172.00 $1,230,869.00 $0.00 249025 MD Harford County $641,116.00 $0.00 $0.00 249027 MD Howard County $770,356.00 $0.00 $0.00 249031 MD Montgomery County $2,955,102.00 $1,438,797.00 $0.00 249033 MD Prince Georges County $3,036,958.00 $1,523,903.00 $0.00 249999 MD Maryland Nonentitlement $4,691,887.00 $4,031,452.00 $79,841.00 420015 PA Abington $464,288.00 $0.00 $0.00 420096 PA Allentown $1,356,043.00 $684,045.00 $70,867.00 420114 PA Altoona $966,699.00 $0.00 $0.00 420438 PA Bensalem Township $203,160.00 $0.00 $117,251.00 420474 PA Berwick Borough $193,787.00 $0.00 $0.00 420504 PA Bethlehem $796,862.00 $0.00 $0.00 420588 PA Bloomsburg $161,545.00 $0.00 $0.00 420726 PA Bristol Township $374,312.00 $0.00 $0.00 420930 PA Carlisle $227,901.00 $0.00 $0.00 421047 PA Chambersburg $195,725.00 $0.00 $0.00 421116 PA Chester $751,681.00 $0.00 $0.00 422178 PA Erie $1,866,324.00 $931,503.00 $0.00 422898 PA Harrisburg $1,152,977.00 $578,217.00 $68,192.00 422937 PA Haverford $493,829.00 $0.00 $0.00 422958 PA Hazleton $422,548.00 $0.00 $0.00 423411 PA Johnstown $759,641.00 $0.00 $0.00 423573 PA Lancaster City $1,004,871.00 $503,203.00 $0.00 423657 PA Lebanon $391,481.00 $0.00 $0.00 423951 PA Lower Merion $598,695.00 $0.00 $0.00 424086 PA Mckeesport $645,353.00 $0.00 $0.00 424434 PA Millcreek Township $153,527.00 $0.00 $0.00 424914 PA Norristown $508,433.00 $0.00 $0.00

425340 PA Penn Hills $425,711.00 $0.00 $0.00 425451 PA Philadelphia $26,257,809.00 $12,976,572.00 $1,059,147.00 425529 PA Pittsburgh $8,376,863.00 $4,193,562.00 $165,945.00 425793 PA Reading $1,506,578.00 $773,693.00 $0.00 426201 PA Scranton $1,649,621.00 $813,479.00 $0.00 426258 PA Sharon $347,520.00 $0.00 $0.00 426711 PA State College $305,713.00 $0.00 $0.00 427227 PA Upper Darby $976,292.00 $0.00 $0.00 427947 PA Wilkes‐Barre $915,761.00 $0.00 $0.00 427962 PA Williamsport $609,271.00 $0.00 $0.00 428136 PA York $889,582.00 $0.00 $0.00 429003 PA Allegheny County $8,203,654.00 $4,157,814.00 $0.00 429007 PA Beaver County $1,985,606.00 $984,814.00 $0.00 429011 PA Berks County $1,408,202.00 $707,893.00 $0.00 429017 PA Bucks County $1,280,394.00 $634,572.00 $0.00 429029 PA Chester County $1,521,461.00 $764,283.00 $0.00 429041 PA Cumberland County $727,510.00 $0.00 $0.00 429043 PA Dauphin County $853,568.00 $0.00 $0.00 429045 PA Delaware County $2,185,413.00 $1,100,183.00 $0.00 429071 PA Lancaster County $1,724,064.00 $854,500.00 $0.00 429077 PA Lehigh County $757,860.00 $0.00 $0.00 429079 PA Luzerne County $2,458,598.00 $1,226,697.00 $0.00 429091 PA Montgomery County $1,936,811.00 $976,638.00 $0.00 429095 PA Northampton County $1,301,471.00 $637,234.00 $0.00 429125 PA Washington County $2,103,821.00 $1,055,755.00 $0.00 429129 PA Westmoreland County $2,297,746.00 $1,041,331.00 $0.00 429133 PA York County $1,312,833.00 $640,548.00 $0.00 429999 PA Pennsylvania Nonentitlement $24,691,407.00 $19,920,655.00 $313,235.00 510024 VA Alexandria $671,570.00 $0.00 $0.00 510114 VA Blacksburg $314,277.00 $0.00 $0.00 510186 VA Bristol $159,013.00 $0.00 $0.00 510264 VA Charlottesville $246,699.00 $0.00 $0.00 510288 VA Chesapeake $690,158.00 $0.00 $0.00 510312 VA Christiansburg $62,234.00 $0.00 $0.00 510384 VA Colonial Heights $62,237.00 $0.00 $0.00 510450 VA Danville $517,740.00 $0.00 $0.00 510612 VA Fredericksburg $115,302.00 $0.00 $0.00 510720 VA Hampton $587,909.00 $0.00 $0.00 510726 VA Harrisonburg $314,293.00 $0.00 $0.00 510780 VA Hopewell $123,919.00 $0.00 $0.00 510960 VA Lynchburg $420,487.00 $0.00 $0.00 511098 VA Newport News $769,836.00 $0.00 $0.00 511116 VA Norfolk $2,653,164.00 $1,328,583.00 $0.00 511200 VA Petersburg $371,969.00 $0.00 $0.00

511236 VA Portsmouth $949,655.00 $0.00 $0.00 511272 VA Radford $105,448.00 $0.00 $0.00 511308 VA Richmond $2,683,549.00 $1,351,959.00 $194,445.00 511320 VA Roanoke $1,056,225.00 $525,434.00 $0.00 511446 VA Staunton $207,590.00 $0.00 $0.00 511488 VA Suffolk $282,715.00 $0.00 $0.00 511590 VA Virginia Beach $1,209,508.00 $606,131.00 $282,244.00 511632 VA Waynesboro city $114,079.00 $0.00 $0.00 511674 VA Winchester $133,624.00 $0.00 $0.00 519013 VA Arlington County $830,027.00 $0.00 $0.00 519041 VA Chesterfield County $861,295.00 $0.00 $0.00 519059 VA Fairfax County $3,506,542.00 $1,699,586.00 $0.00 519087 VA Henrico County $1,017,678.00 $508,566.00 $0.00 519107 VA Loudoun County $831,931.00 $0.00 $0.00 519153 VA Prince William County $1,585,562.00 $791,662.00 $0.00 519999 VA Virginia Nonentitlement $10,993,780.00 $10,375,562.00 $178,219.00 540090 WV Beckley city $197,277.00 $0.00 $0.00 540264 WV Charleston $892,222.00 $0.00 $0.00 540666 WV Huntington $1,058,173.00 $538,314.00 $0.00 540846 WV Martinsburg $210,613.00 $0.00 $0.00 540930 WV Morgantown $251,333.00 $0.00 $0.00 541038 WV Parkersburg $529,739.00 $0.00 $0.00 541368 WV Vienna City $63,506.00 $0.00 $0.00 541392 WV Weirton $249,843.00 $0.00 $0.00 541446 WV Wheeling $696,504.00 $0.00 $0.00 549999 WV West Virginia Nonentitlement $8,377,856.00 $5,690,597.00 $84,023.00 $204,021,175.00 $101,728,983.00 $5,828,189.00 $311,578,347.00

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on March 10, 2020 at 6:01 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce (arrived at 6:22 p.m.), Mr. Taylor, and Mr. Lindell. Mr. Slavin was absent. Mayor Christiansen was also present. Civilian members present for and their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). Mrs. Doyle (Utility) was absent. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Bids - Puncheon Run Pump Station Improvements Mr. Jason Lyon, Assistant Public Works Director, reviewed the background and analysis regarding the evaluation of bids for the Puncheon Run Pump Station Improvements. Staff recommended awarding the contract to Kuhn Construction Company for the City of Dover Puncheon Run Pump Station Improvement Project, Bid #20-0017PW, for $732,200. Mr. Neil moved to recommend approval of Staff’s recommendation. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Hare moved for adjournment of the Utility Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:08 p.m. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Anderson requested the agenda be amended to switch item #2 - Presentation from the Hope Commission and item #3 Review of Active Recreation Area Plans (Request for Cash-in-Lieu) - 1504 and 1506 College Road (Planning Reference #SB-20-01). Mr. Hare moved for adoption of the agenda, as amended, seconded by Mr. Neil and unanimously carried. Report from Silver Lake Commission Ms. Tricia Arndt, Chair, Silver Lake Commission, gave a brief history of her time with the Silver Lake Commission and a report of the Commission.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 2 Ms. Arndt stated the Commission acts as an advisory body to formulate recommendations to Council and Staff through the Parks, Recreation, and Community Enhancement Committee. She noted they provide a forum for public involvement, coordination with other government bodies and institutions. They typically meet quarterly to discuss the issues and, as needed, to discuss and review project plans that may have an impact on water quality, or if they are adjacent to the park or near the park. Mrs. Arndt advised another activity that they partake in is funding letters in support of grants that the City seeks for different projects. She stated most recently she provided a support letter for the Outdoor Recreation Parks and Trails grant application. Every year they also organize a park clean up in conjunction with the lake draw down. She noted it is an opportunity for property owners to have a predictability in doing repairs to docks and also to clean up the shoreline. They also assist with community events such as the canoe and kayak activity. Ms. Arndt noted that Commission members are all frequent park users. She stated one woman is in the park every day with her dog and always knows when City of Dover Police do not shut the gate and she will let the Commission know when the gate should be shut in the evening because that is a safety issue. Ms. Arndt noted they consider their role to be that of outreach, as a community liaison, and they are looking forward to assisting the City with the park master plan when they move towards that. Mr. Neil asked how frustrated the people were who Ms. Arndt came into contact with regarding the closure of the park down because of the backup from the County sewer system. Ms. Arndt stated the response by the County, the City and Delaware Department of Natural Resources and Environmental Control (DNREC) was on point. She noted that they have an aging infrastructure and it is an opportunity to call that to light and that they need to focus on it because when they have pipes that are that old, things like that would happen. Ms. Arndt stated another opportunity would be that if Kent County needs to replace sewer line in that area, this would be a chance to either reroute or improve some sidewalk, or add riparian buffer, or get some plantings in. She stated if they are going to dig up the area anyway, then there is an opportunity to put it back better than it was before. Col. Dix noted that there is a problem with feeding the ducks. He stated they are not suppose to feed the ducks bread, but people go to the park with bags of bread. Responding to Col. Dix, Ms. Arndt stated she is personally not doing anything to change people’s habits regarding feeding the ducks bread. She noted an opportunity might be to put up educational signage. Col. Dix stated there are signs by the Countrie Eatery stating not to feed the ducks. He suggested dispensing corn or whatever is good for ducks. Responding to Col. Dix, Ms. Arndt stated she would not feed the ducks at all, because they should be foraging for their own food sources and should not be fed artificially from humans. Col. Dix noted that there are lots of elderly people who enjoy that park, but they just do not seem to want to put park benches in. Responding, Ms. Arndt stated that there may be an opportunity in the future when the Parks, Recreation, and Community Enhancement Committee looks at the master plan for the park. She noted Col. Dix’s request and stated she would anticipate public outreach and input to that process. Responding to Mr. Caldwell, Ms. Arndt stated the safety issues regarding the park are often perception issues. She noted that she has never felt unsafe in the park and frequently goes with her children. She noted that all of the members of the Silver Lake Commission are in the park often at different times of the day, but she does not go at dusk. She stated she also does not enter the park at night because no one should. Ms. Arndt stated it is a matter of taking her own personal responsibility.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 3 Mr. Caldwell thanked Ms. Arndt and the Silver Lake Commission for their efforts and the job they are doing with a number of activities that have been initiated including activities in the spring and in the fall for cleanup, keeping track of the water quality, making sure that they are in compliance with State standards as much as possible and giving public input. He noted they are going to be doing a review of commissions and the like for the effectiveness and it is important that the Silver Lake Commission’s work be noted. Review of Active Recreation Area Plans (Request for Cash-in-Lieu) - 1504 and 1506 College Road (Planning Reference #SB-20-01) Mrs. Dawn Melson-Williams reviewed the background information of Active Recreation Area Plans (Request for Cash-in-Lieu) - 1504 and 1506 College Road (Planning Reference #SB-20-01). Staff recommended acceptance of the $4,250 Cash-in-Lieu of Recreation Area Construction donation, as the amount complies with the requirements of the Zoning Ordinance. Responding to Mr. Neil, Mrs. Melson-Williams stated that the applicant had to submit the appraisal. She noted that the zoning ordinance outlines standards for the appraisal, so the cost of the appraisal is burdened on the applicant. She stated the full appraisal document is in the Planning Office, but they identified a couple of key pages out of it for the packet. Mr. Neil stated it is odd when someone is trying to save money, and they have an appraisal. If they are trying to sell it, that appraisal will be high and if they are trying to buy it, it is going to probably be lower or at least neutral. He noted that it all depends upon who is driving that cost and in this case that is low. If they were going to put a lease land community on there, each one of those tiny slivers is going to be very high and they will ask for lot rent at a very high level because of it. Col. Dix asked how did the City end up in the situation of having little parcels of parks. Responding, Mrs. Melson-Williams stated that the zoning ordinance includes requirements for active recreation associated with the development of residential developments. She noted in the past there may have been approaches with subdivisions to identify a small park area within that subdivision to meet those active recreation requirements. There have been some changes over the years to the provisions for active recreation, one of which is this exemption, which either reduces the amount of land that is required, or it sets up and establishes this cash-in-lieu of construction. Mrs. Melson-Williams stated in Staff’s opinion, this make the most sense for small types of developments. She noted in their comprehensive plan they did identify that the recreation area concepts Citywide and the provisions of the code are something that needs additional research and perhaps changes as to how they function. Col. Dix asked if this is not the time to make the changes. He noted it sounds like these little parcel park ideas are out of vogue, and if they are out of vogue, they should change the ordinances and get on with the normal way of doing business. Responding, Mrs. Melson-Williams stated it has certainly been identified as one of the provisions of the zoning ordinance that needs additional research and perhaps updating. She stated given how development activity happens now, it is one of many code provisions that need a lot of research and work to bring forth changes to allow them to work better with development activities. Mayor Christiansen gave a quick overview of how these items came about. He stated with the building boom of the 1960s in the City, it was the comprehensive plan's intention to provide neighborhood parks for individual communities and developments that came about within the City. The developers put land aside

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 4 for small pocket parks. He noted early in the 1980s it was determined that due to the maintenance that was required by the City to provide these parks because they became the City’s possession, it made better sense during that building era of the City's continued growth that cash be taken in lieu of providing these pocket parks in the individual areas because the new comprehensive plan featured several large and major parks in the City. Mayor Christiansen stated the dollars that were saved on maintenance went toward the larger issue of the inception of the Dover Park, Williams Park, and eventually Schutte Park as it came into being. Responding to Col. Dix, Mr. Anderson stated they have taken care and currently have a mechanism, but it has been determined by Staff that they can do it better. He noted that will probably be a review in the next year. Responding to Col. Dix, Mayor Christiansen stated it is the best formula and best matrix for recouping money for long-term maintenance of the small parks that still exist, as well as putting money into projects like the revitalization of Dover Park, and the continued development of Schutte Park, and Silver Lake. Mr. Neil moved to recommend acceptance of $4,250 Cash-in-Lieu of Recreation Area Construction donation, as the amount complies with the requirements of the Zoning Ordinance, as recommended by Staff. The motion was seconded by Mr. Hare and unanimously carried. Presentation from the Hope Commission Ms. Tamera Fair, Executive Director, Hope Commission, reviewed a presentation titled, “Dover March City Council Meeting - Wilmington HOPE Commission Overview,” (Attachment #1) and provided a handout titled, “Delaware’s Premiere Re-entry Program,” (Attachment #2). Mr. Sudler thanked Ms. Fair for allowing him to visit their site in Wilmington and noted that he will provide pictures to City Council and the Parks, Recreation, and Community Enhancement Committee of how clean and professional the atmosphere is. Mr. Sudler asked how does the Hope Commission aid the City of Wilmington with mental health, gang prevention methods, loitering, and pan handling. Responding, Ms. Fair stated that they have a behavioral health specialist onsite and each of the individuals that they work with has a one-on-one. She noted one of the courses in the Texas Christian University is the cognitive behavioral intervention, so those are methods that address that aspect. She advised that the other elements are folded into what the Commission does, in the cognitive behavioral intervention, they teach how to make appropriate choices because a lot of times, the individuals that they work with have not had the opportunity to know what is right from wrong. Their methodology of what choices are acceptable in society or not come from those criminogenic risk factors. Regarding panhandling, Ms. Fair stated their workforce development program is skillfully designed to help in that area. Teaching, first of all, the skills of how to obtain a job. They also have pipelines of programs where they have worked with employers who are willing to, once they go through, for example, their enhanced workforce development program, that are willing to give individuals with justice involved backgrounds and opportunity to an interview, and if they do well to actually be employed. Ms. Fair noted say one of her goals is not to provide the individuals in their program with 1099 jobs, but with careers because that is the way that they come back, the high risk behavior that the individuals that they work with.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 5 Responding to Mr. Sudler, Ms. Fair stated that the most challenging obstacle that the offenders have to hurdle over during the program and after the program can change for the individuals. She noted one of the hardest things is being ready to make the change. One of the things that they do is they have a program called, "Inreach," where individuals that are in their program are addressed before they leave the prison. They do something called, "getting motivated to change," which is another cognitive behavioral evidence- based practice in order to prepare the individual of what is going to be expected. Ms. Fair stated first they need to see if the person is in the mindset to begin to change. Regarding the hardest barrier, Ms. Fair stated that getting motivated to change, to kind of plant the seed to start the process happens at the Hope Commission, but soon as they come home, they leave that kind of confined environment and now those risk factors, such as the peers that they were hanging out with before. She noted that a lot of them have not actually ever worked a legal job. Ms. Fair stated making sure they are on time for the program can be a barrier. She noted they have two tracks, a day and evening track. Ms. Fair advised that a lot of the individuals that they have in the evening are usually working, so they have a 10-minute grace period to make it to their first evening track class because they can get held up at work. For those in the morning, even though they have individuals that work overnight and may come in, typically because the first class starts at 10:00 a.m., they have to be there on time, otherwise they do not get credit for that class. Therefore, that appears in their report at the reentry court, which is the accountability portion of it. She stated she took a long way around to respond to Mr. Sudler’s question, but wanted to show the things that they are doing, the obstacles that they face because there naturally is that pull of family and peers and the amount of money those individuals were making prior to incarceration, so trying to show different choices and to lower PTSD, which a lot suffer from as a result of that risky behavior, are some of the things that they put in place. Mr. Sudler asked how can the City of Dover implement a Hope program and what would they have to do if that was deemed necessary amongst City Council and what are some of the dynamics. Responding, Ms. Fair advised one of the things would be data collection, which is looking at the individuals that are looking to assist, collecting, and others listed in the presentation. She that one of the next steps that she would look at is actually having a discussion from representatives of Dover with the Board of the Hope Commission because that is an important aspect to see all the work that goes on behind the scenes to get the program together. The other aspect is the type of individual that they would need. She stated peers and case managers are some key elements and having a clinical director to maintain the fidelity of the program. She noted she was looking at it from the point of the individual's high crime rate, lack of employment. Ms. Fair advised that another aspect would be partners that would be willing to hire individuals that come out of the program, that pipeline of individuals that would be coming to the program. She stated they also have a community aspect where they take walk-ins as well that are not in the evidence based, but they assess with Medicaid, Medicare, and partner with Division of Social Services (DSS) and other partners to help provide the services, as well as refer individuals to where the appropriate places for them to get the services that they need. All that infrastructure would probably need to be in place in order to do something like that in Dover. She noted two other barriers are housing and transportation. Responding to Mr. Anderson, Ms. Fair stated, regarding their funding, there is fundraising that they get from private sources and they do get State and City funding. She advised that they do a lot of funding from the private sector, from banks, from some organizations. Ms. Fair noted that Christiana Care has been a wonderful partner to them, as well as some of the banks like Bank of America and Comenity.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 6 Responding to Mr. Neil, Ms. Fair stated right now they take in people just from Wilmington who had been incarcerated. She stated they take in people from the zip codes 19801, 19802, and 19805, and has expanded to New Castle. Responding to Mr. Caldwell, Ms. Fair stated they are not 100% perfect and that some individuals have trouble adjusting to society as a whole. She noted that is an area that they deal with, but that is a reason for the evidence-based program that they adhere to. She noted for example, anything that cannot be handled by their behavioral health specialists, they refer, whether it is intensive outpatient, things of that sort. Mr. Taylor asked if the adult education program is accredited. He noted some of the jobs that they are sending people to have to have a GED or the equivalent and when some of them are coming out of the institution, they do not have this. Responding, Ms. Fair stated the jobs that they work with are sometimes just skill based. They refer individuals to the West End to get their GEDs. She noted, for example, one of the partnerships that they have is with the Delaware Center for Horticulture (DCH), they have individuals that go through their skill program and the DCH then helps to place those individuals. Ms. Fair stated some of the jobs that they look at and the partners they work with, that is not necessarily a requirement. She advised that some individuals going to them have their GED, some have high school diplomas, and some even have some college, so it is a variety that they work with. Responding to Mr. Taylor, Ms. Fair stated there are a couple of ways they handle those who have issues with addiction. She advised that depending upon the level of addiction, they start with their behavioral health specialist. She noted when they initially have their intake they do a couple of other assessments in place to get a better sense of where the individual is. She noted if the behavioral health specialist sees that the individual is truly struggling with addiction, they have an onsite substance abuse group. She stated they do everything in stages because individuals are different and they respond to different methods. If an individual continues to struggle, then they do refer them to any of the other places that are better apt to deal with them. She advised that this is where their case management also stays in place because their behavioral health specialists in this instance, when it is substance abuse related, is sort of like the point person and makes sure after meetings, Health Insurance Portability and Accountability Act (HIPAA) guidelines getting signed off from the individual, make sure that they are on the same page with who they have referred them to. Responding to Mr. Lindell, Ms. Fair advised that if she combined the State and city, the funds average about $350,000 and that the Department of Corrections (DOC) numbers are not based on the zip codes. She stated that the DOC’s total is everybody in their system in those years that had left in those years, that includes low risk individuals as well as medium to high risk. She noted that was important because the low risk individuals are individuals who in their assessment are usually not likely to continue to commit crimes or recidivate. Ms. Fair stated that when they look at the DOC’s numbers compared to their number, their numbers are actual individuals that they had in those years, graduation, and where they are now that they have checked on. She stated their numbers are medium to high risk, so percentages actually could be somewhat prorated to show actually a higher non-recidivism rate for those coming out of Wilmington Hope Commission, in comparison because they do not have any of the low risk individuals to mitigate the recidivism rate. Responding to Mr. Lindell, Ms. Fair stated they have a rolling admissions, so it is hard to take in a space of time, but in the presentation, it shows they graduate probably 28 individuals per year. She noted if that is multiplied by the number of years, if rounded to 33 times three, it is 90.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 7 Mr. Polce asked if there is a desire for the commission to expand into housing options for clientele. He noted if they have a justice involved individuals, does not particularly mean they are transient, they could be living with someone. He asked if Ms. Fair could speak on where the justice involved individual ins coming from, not specifically the zip code, but if the majority of them are housed, and if that is a requirement of the program, if it is not, is it something that the commission has a desire to get into or have thoughts of. Responding to Ms. Fair, she stated in order to graduate from their program, there are four pillars and one of those is stable housing, they need also be drug free, employed and have 85% or more attendance. She advised that individuals are coming from the DOC and are on a box. Ms. Fair stated most of them return home, a lot of their families are in Section 8 housing so they are not suppose to be staying there with a box, so that is where some of the consternation relative to housing comes from. She advised to be released when someone has house arrest of G.P.S., they must have a host, otherwise they remain at level five or within the facility. For the commission, the individuals they are working with will have housing when they go to the commission. She noted keeping that housing, some stay with a significant other or others and what happens is sometimes they are thrown out of the house which creates a whole other set of issues. Ms. Fair stated that relative to the Hope Commission, they have come across in some instance places where individuals have housing that they are willing to rent to justice involved individuals. They have some housing referrals, but that is a major aspect. Ms. Fair stated they would love to have more housing opportunities to actually have their individuals that are coming home go directly into a place, where it is not trying to find a residence, and that they can begin their probation outside of incarceration. Mr. Polce noted when they think of justice involved individuals and the re-entry pipeline, it is a continuum. He stated he was curious to what the Hope Commission was doing because there are justice involved individuals who come out level five, give an address, they will have their first meeting with their PO, and then they are a ghost in the wind from that address. He asked ultimately do they work with those individuals with the goal at the end being graduation and housing or do they have to demonstrate that they are actually housed prior to becoming a participant with the program. Responding, Ms. Fair stated before they go to the Hope Commission they have to have housing. She stated there are a couple incidents where if an individual did not, they are willing to work, but they cannot be on the box or anything like that. They have those referral places and one of the things they actually are working on is they have been talking to a couple of individuals who, for example, one individual rehabilitates houses, so they are talking to try to be able to have that aspect up front because they have had individuals that have been assigned to their program and they cannot come until that residence part is taken care of. Responding to Col. Dix, Ms. Fair clarified that box means a G.P.S. ankle monitor. Mr. Hare moved to recommend acceptance of the report. The motion was seconded by Mr. Taylor and was unanimously carried. Mr. Anderson encouraged members to be in contact with Ms. Fair’s staff and get some good referrals. Mr. Hare moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 7:16 p.m.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 8 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Shevock and unanimously carried. Purchase of Replacement IBM Power System S914 Server (Sole Source Vendor) Mr. Matt Harline, Assistant City Manager, reviewed the background and analysis regarding the purchase of replacement IBM Power System S914 Server (Sole Source Vendor). Staff recommended authorizing the City Manager or her designee to accept the proposals and purchase the equipment and operating system. Responding to Mr. Neil, Mr. Harline stated that the current machine is about nine years old, almost starting its 10th year soon, the reason they are asking to replace it is because they are no longer supporting the operating system software for the machine. He noted the HTE system is still supported. Mr. Harline stated it was only a couple of months and they are going to be using it to hold data. He advised they could probably skate along, but it is guaranteed for five years and then at that point they hope they will not need it. They have continued software maintenance on this particular machine for now nine years and the original cost of that machine was $10,000 greater than this one. Responding to Mr. Neil, Mr. Harline stated that in the packet it included a package for the maintenance program. Mr. Contant asked if they were looking at upgrading the server because the software is not available, if they were hoping not to do this previously, and if there was anything else housed on the server other than HTE. Responding Mr. Harline stated that the server only runs the operating system HTE. Mr. Contant noted that he did not see the specs listed, but stated for this type of system $15,000 is about double what the minimum price is for the systems. Mr. Contant asked where does the system that they are requesting lie in performance aspect to the lowest cost for this system, which he thinks is about $6,000 or $7,000. He noted if they are only running one piece of software off of this and they are only anticipating doing that for the next three, hopefully not five years, do they need to buy one that is better than going with the lowest option of that class. Responding to Mr. Contant, Mr. Harline stated right now the full implementation of Munis runs into the year 2023, so having it for five years for leeway and backup is probably not a bad idea. He noted he did not think they need to get a better machine. Mr. Contant stated the server that they currently have, unless they have made upgrade to it is 9 ½ years old and the processor technology and the amount of RAM that servers can hold now is significantly greater, so even if they went with the cheapest option it would be about at least five times faster than what they were using. He noted he was looking at cost savings. He asked if they needed something that fast if it is serving a single purpose to bring the gap to their next piece of software, knowing that anything out there right now would be able to handle the HTE system or if there another planned use after HTE is discontinued and they move over the Munis. Responding, Mr. Harline stated they do not have any planned use as far as he knew. Mr. Harline stated that would be a question for Mr. Andy Siegel, Director of Information Technologies (IT). He noted he was not sure how much, but could get the answer. Mr. Harline noted if they authorized that much of an expenditure,

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 9 they can find a less expensive option and certainly would take that, but the support ends at the end of March so they did want to move fairly quickly. He noted he did not know if there would be ability to repurpose the machine. If they can, they would, and they have done a lot of virtualization of servers. Responding to Mr. Contant, Mr. Harline stated Munis is running on their server and that they have already purchased the server to run that, he noted parts of it are up and running. Mr. Hare noted what they are getting now might be a little more than what they are going to need for the next three years, but if they went back to something less, in three or four years from now they are going to have to make another change and with this they will be able to do what IT needs to keep the systems going and it might go for 10 years. Mr. Contant stated he understood and if it was something that they are going to use, especially for other software going forward, then he would recommend going with the most they can afford at one time because it will carry you further, but at 10 years ago when that system was purchased, he does not think anybody was thinking about replacing HTE at the time and now they are. He stated he was trying figure out if it is cost effective to go with the middle of the road server for something that only serves one purpose, that they are hoping to discontinue far sooner than 10 years. Mr. Harline stated they are hoping to be completely out of there in five years, by that time they should have enough history in Munis that they do not need to save very many files. He noted they can import a couple of years worth or as many as they want from HTE for a fee. Mr. Harline stated with this machine, as they get completely up and running with Munis, they can save a certain amount of history if they need it. He noted for the variety depending upon what the particular functionality in Munis, there are different amounts of history that they want to save, plus they also have budgeting stuff they have in Excel many years back. Mr. Taylor asked if they had to vote on the item tonight, he liked Mr. Contant’s approach and asked if they could table this until questions were answered. Responding to Mr. Lindell, Mr. Harline stated the software supports ends at the end of March. Mr. Harline noted if they approve that amount of money and if there is a less expensive machine, they can do that. Mrs. Donna Mitchell, City Manager, recommended moving it onto Council and they can bring the answers back to the next Council meeting to make sure everybody is comfortable. She noted they can communicate with Mr. Contant in the meantime to get his questions. Mr. Contant asked if Staff can look to see if there is a possibility of saving a few dollars. He noted to keep in mind that they do not plan to keep this system the full ten years and then just bring it back to Council at the next meeting so Council has the information to vote on it. Mr. Sudler agreed with Mr. Contant. Mr. Shevock stated he was always for saving money and asked if they save a dollar now if they were going to spend more in three or four years. He noted that model presented before the AS400 has come back and paid. Mr. Neil questioned if the computer dies when the support system is not there. He stated it continues and hopefully continue to work until they have the new server they decide to buy to bring in. He noted that if they are going to approve it and then find out that they can get a lesser system then they should do that, it would be his understanding in making the second on the motion that is what they will do.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 10, 2020 PAGE 10 Mr. Contant noted that his biggest concern with letting the software lapse is that when it is not in development anymore, it is more susceptible to being hacked because no one is keeping up with the security protocols. Mr. Harline agreed and noted that slightly more than half of the cost is the operating system and doubted they could find a different option for that. Mr. Lindell stated the best course of action is to go with advancing it to Council and then getting the answers for the next Council meeting to the concerns and questions that Mr. Conant brought up and then they will have that information as a Council to vote. Mr. Cole moved to recommend acceptance of Staff’s recommendation of authorizing the City Manager or her designee to accept the proposals and purchase the equipment and operating system while also directing Staff to provide answers to the specific issues that were addressed during the meeting. The motion was seconded by Mr. Neil and unanimously carried. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 7:33 p.m. Mr. Anderson moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 7:33 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\03-10-2020 CCW Minutes.wpd Attachments Attachment #1 - Presentation titled “Dover March City Council Meeting - Wilmington HOPE Commission Overview” Attachment #2 - Handout titled “Delaware’s Premiere Re-entry Program”

ATTACHMENT #1 Council Committee of the Whole Meeting of 03/10/2020 Dover March City Council Meeting Wilmington HOPE Commission Overview 1 March 10, 2020 T. Fair, WHC Executive Director

2 History - Wilmington HOPE Commission (WHC)  Established by executive order of former Mayor James Baker to review and act on social and community issues related to violent crime in several areas of the city of Wilmington. (2005)  27 community and civic leaders served on a steering committee that resulted in a nine (9) strategy recommendation report to the Mayor in 2006. Corvtv11SSIO\I Inspiration ... Collaboratlon ... Transformation ...

3 Wilmington HOPE Commission Narrows Focus  Decided in 2009 to focus on one root issue to be able to have more sustainable impact: Ex-offender reentry to the community  Undertook an extensive data gathering process: Data on ex-offender population Evidence-based practices Mapping of existing efforts and results Analysis of policies that were impacting reentry Feedback from decision-makers, stakeholders, and the community

Wilmington HOPE Commission reentry evolution: 4  Created a one-stop center for medium to high risk ex- offenders where they could get the services and supports they need to successfully reengage with their families and community.  Renovated a building (i.e. Achievement Center).  Built the program protocol.  Hired clinical leadership and peer counselors.  Developed agreements with selected providers to offer services on-site or nearby (e.g. case management, behavioral health services).  Established referral pipeline with the Department of Corrections (DOC). HC)EE Inspiration ..• Collabora1Jon ... Transformation ...

5 Wilmington HOPE Commission is:  Delaware’s premier correctional re-entry program, providing:  comprehensive re-entry support services that target crime-causing factors, shown to be predictors of recidivism, for formerly incarcerated medium to high-risk men leaving prison and returning to Wilmington’s most distressed communities.  Founded on research-informed solutions, WHC provides rehabilitative treatment services and programs designed to promote successful re-entry by using:  risk and needs assessments,  cognitive behavioral intervention,  vocational readiness training/workforce development  case management  peer support, and  behavioral health services – to reduce recidivism and improve safety in the Wilmington community. Participants (i.e. Members) are provided convenient access to the services – all under one roof.

6 Mission/Vision/Values  Mission Statement • The Wilmington HOPE Commission, with its partners, will target reduction of the impact of violence and promote well-being in our communities by advocating for, supporting, empowering, and assisting ex-offenders to positively integrate back into our communities.  Vision Statement • Be the premier organization for reducing adult recidivism, insuring that ex-offenders transition successfully from incarceration to being law-abiding, productive members of the community.  Values • Honesty, Integrity, Empathy, Consistency, Respectful, Accountability, Transparency, Collaboration

Wilmington HOPE Commission - Culture 7 People:  Interaction of quality professionals, peers and participants  Shared values of dignity and respect  Belief in human potential Program:  Case Management framework  Risk/Need Assessment Driven  Evidence Based Practices  Interdisciplinary collaborations Place: Achievement Center  Welcoming  Safe, orderly & clean  Conducive to pro-social interactions H

COMPARISON DATA: / *DOC vs WHC Rearrest Recidivism / Rearrest DOC WHC DOC WHC DOC WHC year 1 year 1 year 2 year 2 year 3 year 3 2013 53.1% 68.8% 74.4% 2014 49.5% 66.6% 72.8% 2015 52.9% 25% 63.9% 37.5% 70.3% 50% *Criminal Justice Council (CJC) Report “Recidivism in Delaware”, December 2019

COMPARISON DATA: *DOC vs WHC Recommitment Recidivism / Recommitment DOC WHC DOC WHC DOC WHC year 1 year 1 year 2 year 2 year 3 year 3 2013 45.9% 60.4% 65.8% 2014 43% 57.6% 63.5% 2015 52.9 % 25% 63.9% 25% 70.3% 50% *Criminal Justice Council (CJC) Report “Recidivism in Delaware”, December 2019

10 WHC three (3) year recidivism results  FY2017:  24 graduates  3 yrs post graduation: 83% not incarcerated (CJC: 36%)  FY2018:  24 graduates  2 yrs post graduation: 87.5% not incarcerated (CJC: 42%)  FY2019:  28 graduates  1 yr post graduation: 100% not incarcerated (CJC: 57%) *Fiscal Year (FY) is from July1- June 30. Results as of June 30, 2019 **Criminal Justice Council (CJC) Report “Recidivism in Delaware”, December 2019

11 Follow the HOPE Commission on: Facebook: https://www.facebook.com/HopeCommission/ Twitter: https://twitter.com/HOPECommission Instagram: https://www.instagram.com/wilmingtonhope/ Website: www.wilmhope.org

ATTACHMENT #2 Council Committee of the Whole Meeting of 03/10/2020 fJefaware J' Premiere ;tl heacon of what is 11ossjhfe... How can you help? Be our workforce development partner - as an employer/ trainer We are a 501 (C)(3) Charitable Organization Support Our Cause! Please Donate at : www.wilmhope.org -or- Send your check to the Wilmington HOPE Commission 38 Vandever Ave, Wilmington, DE 19802 302- 407-3397

Cav1MSSD-J lnsp,iration ❖ Collaboration ❖ Transformation Case Management Services Case Managers Evidence based program CBI Groups: Day and Evening sessions Risk assessments, achievement planning, file maintenance, communications, referrals, report writing Workforce Development & Peer Mentoring Services Peer Mentors Community Engagement and Home Visitation Services Work force Development Training & Job Coaching Services o Computer access o Job Placement & referrals Tramportation Assistance Services Financial Management training & Resources Workforce Development Curr1culum (Phase 1: 4-5 weeks) 1ss1on

City of Dover City Manager’s Office PO Box 475 Dover DE 19903-0475 Phone: (302) 736-7005 E-Mail: mharline @dover.de.us MEMORANDUM To: Donna Mitchell, City Manager From: Andrew Siegel, IT Director Copy: Matt Harline, Assistant City Manager Date: March 16, 2020 Subject: iSeries Power9 server for AS400 applications During the Legislative, Finance and Administration Council Committee of the Whole meeting on March 10, the Information Technology Department was asked to give a more complete explanation of the recommendation of the server recommended to replace the current server that runs AS400 functions like the Central Square (HTE) software. The recommendation we made was not extravagant, in our opinion, and having gone back to the sole-source vendor we confirmed this. The server we have in place has been operational for nearly 10 years. It is the only server that runs the HTE system and houses the data for utility billing, code enforcement, business licenses, etc. We do a complete backup of the server nightly, but it is the only hardware we have for it. My staff and I have done all we could to extend the life of the server and to maximize the investment made in 2010. Recognizing that it was an aging server, it was our best hope to be much further along in the transition to a new ERP system and lessen the need for replacement. Earlier in the year, IBM announced that support for our existing Power7 equipment would end on March 31, 2020. A hardware failure with no support would stop our ability to bill customers, receive payments, issue licenses, etc. I began working with our vendor to get the best pricing on a replacement because the investment is less than the cost of failure. The vendor, SPS VAR, is the sole source, turnkey vendor for the hardware relating to the software we use. The City has relied on their expertise for nearly 25 years. They know our system, data, and usage and made the recommendations based on all that information. Speaking with the vendor, recently, I was assured the pricing they receive comes directly from IBM and the pricing tool you referenced is just baseline pricing. A complete component and price breakdown is in the Dover Proposal Feature Breakdown.pdf included with this memo. As you can see from the proposal, SPS VAR applies a discount list price. Incidentally, in the

documentation, the reference to a S924 server was a typo on the part of IBM. The S924 server is an 8-core server and everything references the 4-core version of the iSeries. The actual cost of the server is $14,600 and the costs are broken down on the attached sheet. Mr. Contant reviewed the IBM site that is applicable and quickly realized that an acceptable system would run upwards of $11,000. The difference is several additional features such as brackets to place the machine a rack that reach the $14,600 total cost for the physical server machine. The other expenses are for the tape deck, for backing up data, the operating system software, the installation and maintenance. For instance, the proposed system does have additional RAM and Storage. We are at the beginning stages of the utility billing portion of the new ERP system. In the last month, we have been running initial reports and data offloads. The load on the existing system creates significant delays to users while the reports are running. We handled numerous calls from users that are not accustomed to delays in data retrieval. These demands are going to be more frequent as the phase continues, not to mention later phases. This phase is expected to continue for two years and the final conversion for all phases is currently expected to carry into 2023. I completely understand the concern about investing in a system that will eventually see a reduced demand over the next several years, but as we have seen in the last month, the system is going to encounter demands in the next year that don’t typically occur in day to day operation. Our CPU usage, during normal use is >50%. We consume almost 70% of our storage capacity. I believe the Power9 will outperform the Power7, and we’re going to need that performance. The City of Dover is going to demand a lot from this new server in the next several years. In addition, we are going to need access to the historical data for years to come. When I started with the City in 2001, I never imagined a server running this well for 10 years. I have no reason to believe the new server will be any different. The critical function it serves will not be 10 years, but certainly for the next five. As I hope you know, I take my fiduciary duty to the City of Dover seriously. I appreciate your questions and concerns regarding the purchase of a new IBM iSeries server. 2|Page

COMMITTEE ACTION FORM PROCEEDING: Council Committee of the Whole (LF&A) DEPARTMENT OF ORIGIN: City Manager’s Office DATE SUBMITTED: March 2, 2020 PREPARED BY: Matt Harline, Assistant City Manager SUBJECT: Purchase of Replacement IBM Power System S914 Server (Sole Source Vendor) REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: Donna Mitchell, City Manager EXHIBITS: A – Financing Proposal for IBM Power System S914 Server (Sole Source Vendor) B – Financing Proposal for IBM AS400 Operating System and Maintenance EXPENDITURE REQUIRED: $12,856.44 for three years; Total $38,569.32 AMOUNT BUDGETED: $0.00; Available budget $19,800 FUNDING SOURCE (Dept./Page in CIP & Budget): 101-16-22-99-000-54028 TIME TIMETABLE: Completion by end of FY 2019-20 RECOMMENDED ACTION: Authorize the City Manager or her designee to accept the proposals and purchase the equipment on operating system. BACKGROUND AND ANALYSIS The extended transition from HTE to MUNIS for our Enterprise Resource Planning (ERP) software has created the need to maintain this system. In the original timetable, IT staff had planned to extend the life of the current AS400 server (on which HTE runs) until the transition was complete. This fall, long after the budget process was completed, we were informed by IBM that they would no longer support the former machine and its operating system. The server is 9.5 years old. While staff would be comfortable with a transition lasting a few months, the current calendar shows the final close out of the MUNIS project running into 2023. There is funding available for this in the IT budget for “Server Lifecycle”, if we buy it on a three-year lease purchase plan. It is important to move forward on this as soon as possible because support for our current AS400 will expire at the end of March. There are two separate leases, one for hardware and one for software. The payment period is for 3 years and the total additional financing cost is $2,324.32. At the end of the three years, we would own the server outright and continue to have support to the end of 5 years. At that time, the City can decide to purchase separate, additional maintenance as we have done for the current machine. Annual payments will be $12,856.44 paid in monthly installments. The expense for the rest of Fiscal Year 2020 will be $4,285.48. There is $19,885.65 remaining in the account for this fiscal year (FY2019-20). Originally the money was set aside to replace the main SQL server but by virtualizing servers we have the money available. City Staff recommends that the Council authorize the City Manager or her designee to accept the proposals and purchase the equipment on operating system.

Financing Proposal for CITY OF DOVER 2019-12-05 Executive Overview IBM Global Financing (IGF) is pleased to provide CITY OF DOVER with a PLANNING RATE financing proposal for your acquisition. IGF is the world's largest IT financing provider, with over 25 years of experience helping customers with flexible financing offerings. As a captive lender, IGF can help you take advantage of very competitive rates that are driven by our unique position in the marketplace. Financing is an effective way to obtain the products you need to maintain your competitiveness and grow your business without breaking the budget. Financing can also help you accelerate the ROI of your investment by helping you smooth out high upfront costs into predictable payments that more effectively match costs to expected benefits. It can help you better manage cash flow and budgets because of the predictability that financing payments provide you. Our financing solutions can help you stay within budget by turning up-front costs into affordable monthly payments as well as: - Control expenses - Match cash flow to expected business benefits - Conserve cash for other strategic initiatives In the current economic climate, it's crucial that your business continue to invest in critical technology to maintain a competitive edge. IBM Global Financing can help you finance your entire IBM solution by providing access to capital and customized financing structures that best fit your requirements. Please review the attached Business Case Overview and remember that choosing IBM Global Financing can help you acquire the solutions you need NOW and simplify the way you manage your overall IT strategy. IBM Global Financing offerings are provided through IBM Credit LLC in the United States, IBM Global Financing Canada Corporation in Canada, and other IBM subsidiaries and divisions worldwide to qualified commercial and government customers. Neither IBM nor any other IBM organization or affliliate makes any representation whatsoever regarding your accounting treatment applicable to the transaction included in this proposal. IBM will account for receivables under this transaction as financing receivables for U.S. reporting purposes. We look forward to discussing this proposal with you in greater detail at your earliest convenience. This document is provided as an accommodation and solely as a reference tool for planning purposes. It is not intended and does not create an offer or binding legal obligation on the part of IGF to provide financing on the terms outlined herein . Any such offer or commitment would be in writing and would be subject to and preceded by satisfactory completion of the requisite credit and business reviews . The receipt of all customary internal IBM Global Financing approvals and its effectiveness would be conditioned upon the prior execution of documentation acceptable to both parties.

Lease/Financing Proposal for CITY OF DOVER Kathryn Lamberth kathryn.lamberth@ibm.com 2019-12-05 Rates and offerings listed herein are subject to change, extension , or withdrawal without notice. Assumptions Summary Term in months 36 Total Purchase Price Financed $19,693.14 Installation Date 2020-01-31 Total Periodic Payment $20,948.40 Rate Expiration Date 2020-01-04 Proposal Number X0009844301 Payments are Monthly in Arrears under a/an M1S - S&L MLA (Master Customer Number 1802535 Lease Agreement) contract Credit Request Number Not available New Financing Purchase Total Amount Fin Periodic Lease Qty Price Financed Type Rate/K Payment 9009-41A - IBM POWER SYSTEM S914 1 $15,462.74 $15,462.74 FP1 29.4834 $455.89 3580-H6S - TS2260 Tape Drive Model H6S 1 $4,230.40 $4,230.40 FP1 29.7874 $126.01 TOTALHW $19,693.14 $581.90 TOTAL $19,693.14 $581.90

Step Payment Summary Description Qty Step term From To Step rate Step payment 9009-41A- IBM POWER SYSTEM S914 1 36 1 36 29.4834 $455.89 3580-H6S - TS2260 Tape Drive Model H6S 1 36 1 36 29.7874 $126.01 Payment Summary 2020 2021 2022 2023 Jan $581 .90 $581 .90 $581 .90 Feb $581 .90 $581 .90 $581 .90 Mar $581 .90 $581 .90 $581.90 Apr $581 .90 $581 .90 $581 .90 May $581 .90 $581 .90 $581 .90 Jun $581 .90 $581.90 $581 .90 Jul $581 .90 $581 .90 $581 .90 Aug $581 .90 $581 .90 $581 .90 Sep $581.90 $581 .90 $581 .90 Oct $581 .90 $581.90 $581 .90 Nov $581 .90 $581 .90 $581 .90 Dec $581.90 $581 .90 $581.90 Total $6,400.90 $6,982.80 $6,982.80 $581.90 PRESTATED EOL PURCHASE EOL PV% PV¾of EOL Purchase Including Total Amount Initial Periodic Initial Purchase Option EOL Exercise Description Financed Payment Payments Option% Amount Purchase Date 9009-41A- IBM POWER SYSTEM S914 $15,462.74 $455.89 98.37% - $1.00 98.38% 2023-02-01 3580-H6S -TS2260 Tape Drive Model H6S $4,230.40 $126.01 99.39% - $1 .00 99.41% 2023-02-01 Total Prestated EOL Purchase $19,693.14 $58~.90 $2.00 Average estimated Interest Rate is 4.06% Grow your business without breaking the budget. Financing can also help you accelerate the ROI of your investment by helping you smooth out high upfront costs into predictable payments that more effectively match costs to expected benefits. It can help you better manage cash flow and budgets because of the predictability that fixed financing payments provide you . This offering provides low monthly payments to meet budgetary requirements . - Improve your ROI payback rate - Pay for your product acquisition with fixed , predictable payments - Preserve your cash flow and other lines of credit Additional financing options such as annual payments, or step payments may be available upon request. DISCLAIMER : IBM Global Financing offerings are provided through IBM Credit LLC in the United States, IBM Global Financing Canada Corporation in Canada, and other IBM subsidiaries and divisions worldwide to qualified commercial and government clients. Rates and availability are based on a client's credit rating , financing terms, offering type, equipment and product type and options, and may vary by country. Non-hardware items must be one-time, non- recurring charges and are financed by means of loans. Other restrictions may apply. Rates and offerings are subject to change, extension or withdrawal without notice and may not be available in all countries. This document is provided as an accommodation and solely as a reference tool for planning purposes. It is not intended and does not create an offer or binding legal obligation on the part of IGF to provide financing on the terms outlined herein . Any such offer or commitment would be in writing and would

be subject to and preceded by satisfactory completion of the requisite credit and business reviews. The receipt of all customary internal IBM Global Financing approvals and its effectiveness would be conditioned upon the prior execution of documentation acceptable to both parties.

Financing Proposal for CITY OF DOVER 2019-12-05 Executive Overview IBM Global Financing (IGF) is pleased to provide CITY OF DOVER with a PLANNING RATE financing proposal for your acquisition . IGF is the world's largest IT financing provider, with over 25 years of experience helping customers with flexible financing offerings. As a captive lender, IGF can help you take advantage of very competitive rates that are driven by our unique position in the marketplace. Financing is an effective way to obtain the products you need to maintain your competitiveness and grow your business without breaking the budget. Financing can also help you accelerate the ROI of your investment by helping you smooth out high upfront costs into predictable payments that more effectively match costs to expected benefits. It can help you better manage cash flow and budgets because of the predictability that financing payments provide you . Our financing solutions can help you stay within budget by turning up-front costs into affordable monthly payments as well as: - Control expenses - Match cash flow to expected business benefits - Conserve cash for other strategic initiatives In the current economic climate, it's crucial that your business continue to invest in critical technology to maintain a competitive edge. IBM Global Financing can help you finance your entire IBM solution by providing access to capital and customized financing structures that best fit your requirements. Please review the attached Business Case Overview and remember that choosing IBM Global Financing can help you acquire the solutions you need NOW and simplify the way you manage your overall IT strategy. IBM Global Financing offerings are provided through IBM Credit LLC in the United States, IBM Global Financing Canada Corporation in Canada, and other IBM subsidiaries and divisions worldwide to qualified commercial and government customers. Neither IBM nor any other IBM organization or affliliate makes any representation whatsoever regarding your accounting treatment applicable to the transaction included in this proposal. IBM will account for receivables under this transaction as financing receivables for U.S. reporting purposes. We look forward to discussing this proposal with you in greater detail at your earliest convenience. This document is provided as an accommodation and solely as a reference tool for planning purposes. It is not intended and does not create an offer or binding legal obligation on the part of IGF to provide financing on the terms outlined herein. Any such offer or commitment would be in writing and would be subject to and preceded by satisfactory completion of the requisite credit and business reviews. The receipt of all customary internal IBM Global Financing approvals and its effectiveness would be conditioned upon the prior execution of documentation acceptable to both parties.

Lease/Financing Proposal for CITY OF DOVER Kathryn Lamberth kathryn.lamberth@ibm.com 2019-12-05 Rates and offerings listed herein are subject to change, extension , or withdrawal without notice. Assumptions Summary Term in months 36 Total Purchase Price Financed $16,551 .86 Installation Date 2020-01-31 Total Periodic Payment $17,620.92 Rate Expiration Date 2020-01-04 Proposal Number X0009844701 Payments are Monthly in Arrears under a/an M7 - LPMA {Lease Purchase Customer Number 1802535 Master Agreement) contract Credit Request Number Not available New Financing Purchase Total Amount Fin Periodic Loan Qty Price Financed Type Rate/K Payment 9SW1-IBM - SOFTWARE 1 $4,000 .00 $4,000.00 IS 28.7660 $115.06 9MT3-IBM - IBM PREPAID MAINTENANCE 1 $7,151 .86 $7,151 .86 IS 29.7888 $213.05 XSV2-OEM - SERVICES 1 $5,400.00 $5,400 .00 IS 29.8809 $161.36 TOTAL SW/Svcs $16,551.86 $489.47 TOTAL $16,551.86 $489.47

Step Payment Summary Description Qty Step term From To Step rate Step payment 9SW1-IBM - SOFTWARE 1 36 1 36 28.7660 $115.06 9MT3-IBM - IBM PREPAID MAINTENANCE 1 36 1 36 29.7888 $213.05 XSV2-OEM - SERVICES 1 36 1 36 29.8809 $161.36 Payment Summary 2020 2021 2022 2023 Jan $489.47 $489.47 $489.47 Feb $489.47 $489.47 $489.47 Mar $489.47 $489.47 $489.47 Apr $489.47 $489.47 $489.47 May $489.47 $489.47 $489.47 Jun $489.47 $489.47 $489.47 Jul $489.47 $489.47 $489.47 Aug $489.47 $489.47 $489.47 Sep $489.47 $489.47 $489.47 Oct $489.47 $489.47 $489.47 Nov $489.47 $489.47 $489.47 Dec $489.47 $489.47 $489.47 Total $5,384.17 $5,873.64 $5,873.64 $489.47 Average estimated Interest Rate is 4.10% Grow your business without breaking the budget. Financing can also help you accelerate the ROI of your investment by helping you smooth out high upfront costs into predictable payments that more effectively match costs to expected benefits. It can help you better manage cash flow and budgets because of the predictability that fixed financing payments provide you. This offering provides low monthly payments to meet budgetary requirements . - Improve your ROI payback rate - Pay for your product acquisition with fixed , predictable payments - Preserve your cash flow and other lines of credit Additional financing options such as annual payments, or step payments may be available upon request. DISCLAIMER : IBM Global Financing offerings are provided through IBM Credit LLC in the United States, IBM Global Financing Canada Corporation in Canada, and other IBM subsidiaries and divisions worldwide to qualified commercial and government clients. Rates and availability are based on a client's credit rating , financing terms, offering type, equipment and product type and options, and may vary by country. Non-hardware items must be one-time, non- recurring charges and are financed by means of loans. Other restrictions may apply. Rates and offerings are subject to change, extension or withdrawal without notice and may not be available in all countries. This document is provided as an accommodation and solely as a reference tool for planning purposes. It is not intended and does not create an offer or binding legal obligation on the part of IGF to provide financing on the terms outlined herein . Any such offer or commitment would be in writing and would be subject to and preceded by satisfactory completion of the requisite credit and business reviews. The receipt of all customary internal IBM Global Financing approvals and its effectiveness would be conditioned upon the prior execution of documentation acceptable to both parties.

Monthly Report February 2020 Office of City Assessor

ASSESSOR’S REPORT ,-----,.---------------------------~-I-- Number of Deeds Stamped for ,----;-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=...--~ Transfer Tax Dollar Amount for the Month of Feb. 2019/2020 the Month of Feb. 2019/2020 27 $100 30 22 Thousands 25 21 $59 20 13 12 15 $46 15 $50 $22$17 $23 10 3 $14 $0 $3 1 3 0 • 2020 • 2020 5 $0 0 • 2019 • 2019 First Time Buyer for the Month Feb. 2019/2020 Realty Property of Feb. 2019/2020 Sales in Dollars Received Prior to Recording 27 30 22 • Res. Non‐First $6 $3 $4 $3 Millions 20 $4 $2 13 12 Time Buyers $2 $2 $0 $0 $0 • Res. First Time • 2020 $0 10 Buyers • 2019 0 2020 2019 Major Updates Dec ‐ 19 Jan ‐ 20 Feb ‐ 20 Assessment Change $2,975,800 $188,300 ‐$130,000 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 24 $3,254,500 $4,066,800 0.80 1.38 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

ASSESSOR’S REPORT Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. 2020 Revaluation ‐ Tyler Technologies conducted and completed Informal Hearings Assessor’s Office ‐ Preparing Delinquent Tax Bills with door hangers for properties with outstanding property taxes.

MAR 18, 2020 CITY OF DOVER PAGE: 1 12:35 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-02-12.00 18 R10 216 MILLCREEK DR 1 8 1994 2 1440 C+ AV 143,100 05-FEB-20 189,000 .76 ED05-067.01-01-49.00 18 R10 18 OPAL PL 1 5 2007 2 2553 B AV 218,900 20-FEB-20 275,000 .80 ED05-067.16-01-12.00 10 R10 727 PEAR ST 1 5 1962 2 1776 C+ AV 149,000 25-FEB-20 211,000 .71 ED05-067.18-03-16.00 17 R10 6 FREEDOM PL 1 16 1982 1 2099 C AV 146,100 04-FEB-20 250,000 .58 ED05-067.18-03-78.00 17 R10 52 FREEDOM DR 1 16 1979 1 1967 C AV 162,100 28-FEB-20 220,000 .74 ED05-067.19-03-67.00 17 R10 5 PATRIOT DR 1 3 1989 1 1787 C GD 162,800 27-FEB-20 244,000 .67 ED05-067.20-01-04.00 10 R10 522 PEAR ST 1 5 1980 2 1350 C FR 103,700 28-FEB-20 156,000 .66 ED05-068.09-02-34.00 13 R10 672 BUCKSON DR 1 5 1968 2 2022 C+ FR 116,200 01-FEB-20 195,000 .60 ED05-068.10-04-52.00 13 R10 327 WEST WIND DR 1 14 2002 1 1386 C+ AV 153,800 27-FEB-20 228,000 .67 ED05-068.14-06-59.00- 7 R10 47 STARBOARD CT 1 13 1991 2 1292 C FR 104,900 14-FEB-20 138,500 .76

MAR 18, 2020 CITY OF DOVER PAGE: 2 12:35 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 017 ED05-068.17-02-15.00 8 R10 224 N BRADFORD ST 1 1 1915 2 1782 B- AV 144,300 14-FEB-20 185,000 .77 ED05-076.05-04-01.026 102 R50 9 PAR HAVEN DR 1 20 1978 1 723 C- AV 34,900 10-FEB-20 50,000 .70 ED05-076.06-02-01.00- 103 R50 10 FOX HALL 1 20 1973 1 794 B GD 56,800 05-FEB-20 70,000 .81

MAR 18, 2020 CITY OF DOVER PAGE: 3 12:35 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 631 ED05-076.06-05-30.00 17 R10 151 COLONY DR 1 5 1986 2 2353 B AV 204,200 10-FEB-20 227,000 .90 ED05-076.09-02-72.00 14 R10 441 WORCHESTER DR 1 8 2005 2 1863 C+ AV 169,600 18-FEB-20 189,900 .89 ED05-076.13-01-51.00 14 R10 140 THAMES DR 1 13 1996 2 1392 C+ AV 110,600 01-FEB-20 140,000 .79 ED05-076.13-04-34.00 14 R10 504 FAIRNEST CT 1 5 2002 2 2016 C+ AV 165,900 19-FEB-20 226,000 .73 ED05-076.20-04-20.00 5 R10 962 JANEKA LN 1 14 1991 1 1486 C AV 157,800 21-FEB-20 126,000 1.25 ED05-077.07-06-12.00 6 R10 252 LADY BUG DR 1 2017 2 1920 B- AV 191,800 28-FEB-20 254,900 .75 ED05-077.11-03-51.00 6 R10 125 HOLMES ST 1 13 1992 2 1236 C AV 95,500 03-FEB-20 80,000 1.19 ED05-085.08-03-58.00 12 R10 393 FIDDLERS GRN 1 16 1964 1 1700 C+ AV 141,700 21-FEB-20 236,000 .60 ED05-085.12-02-15.00 12 R10 406 ALDER RD 1 14 1966 1 1276 C GD 144,700 03-FEB-20 18,500 7.82 LC05-058.14-01-01.222 1 R10 222 W PERSIMMON CIR 1 14 2003 1 1489 C- GD 80,700 04-FEB-20 68,000 1.19 LC05-058.14-01-01.303 1 R10 303 W PERSIMMON CIR 1 14 2003 1 1728 C- GD 95,400 04-FEB-20 89,000 1.07

•••• •••••• February 1, 2020 • • 801 Poquonnock Road #6 Groton, CT 06340 Cheryl Bundek, City of Dover Assessor 5 E. Reed Street P: 800.273.8605 Dover, DE 19903 F: 937.278.3711 www.ty1enech.com The following is a listing of current activities and the status of each for the Dover, Delaware Revaluation Project to date. Please note new items in bold: I. Project Commencement  August 19th – Kickoff meeting held with Cheryl Bundek in assessment office. Andy Siegel also attended for IT needs specific to the Revaluation Project.  VPN for Ryan Zuck established on 09/23/19 by Andy Siegel  VPN for Randy Brougher & Steve Beccio established on 11/19/19 by Andy Siegel II. Data Edits/Review  Review NBHD’s per Assessor. Look for consistency with Dwelling Info and Sketch. o Fox Hall West o Lexington Glen o Clearview Meadows o Eden Hill Farm o Patriot Village III. Sales Verification  Sampling Period for Sales in 1/1/2017 – 12/31/2019. Only Valid Sales will be utilized for market analysis. o As of end of September there are a total of 2,713 sales with 1,232 being valid sales (45.41%) ‐ 30% of the sales file has been validated. o As of end of October there are a total of 2,943 sales with 1,329 being valid sales (45.15%) ‐ 60% of the sales file has been validated. o As of end of November there are a total of 3,393 sales with 1,591 being valid sales (46.89%) ‐ 90% of the sales file has been validated. o As of end of December there are a total of 3,561 sales with 1,625 being valid sales (45.63%) IV. Residential Analysis  9/18/19 – Data Mailers mailed out. Total count – 9,375.  11/20/19 – Residential Cost Analysis started by Randy Brougher  Completed Residential Review on 01/10/2020 V. Commercial Analysis  9/06/19 – Income & Expense forms mailed out  9/16/19 ‐ Start Analysis of returned Income & Expense forms.  10/25/19 – Analysis of I&E continues  11/25/19 – Commercial Cost & Income analysis started by Steve Beccio  Starting on 1/2/2020, Michael Tew will assist with Commercial Review

 Completed Commercial Review on 01/24/2020 VI. Informal Hearings  Notice to Tax Payers (NTP) will be mailed the first week of February to property owners. Property owners will have 3 weeks to schedule appts for review.  Informal Hearing are scheduled between 2/17/2020 – 3/06/2020  Informal Hearing will be made appointment only by calling our Tyler Hotline at 877‐895‐9675 ACTION ITEMS City of Dover:  None at this time Tyler/CLT:  Prep NTP file for assessor to be mailed first week of February Respectfully Submitted, Ryan Zuck Appraisal Project Manager Cc: Derek Arnold, Tyler Northeast Regional Manager Cheryl Bundek, City of Dover Assessor

Activity From To Progress Responsible Party Project Commencement 08/19/19 08/19/19 100% Ryan Zuck Data Mailers (mailed) 09/01/19 09/30/19 100% City of Dover Income & Expense (mailed) 09/01/19 09/30/19 100% City of Dover Data Edits 08/19/19 12/31/19 100% Ryan Zuck Sales Verification 08/19/19 12/31/19 100% Ryan Zuck Residential Analysis 11/01/19 12/13/19 100% Randy Brougher Commercial Analysis 11/01/19 12/20/19 100% Steve Beccio/Ryan Zuck Residential Review 11/01/19 12/31/19 100% Ryan Zuck Commercial Review 11/01/19 01/10/20 100% Steve Beccio/Michael Tew Assessor Review of Values 12/01/19 01/24/20 100% City of Dover Mail Notices to Taxpayers 02/03/20 02/07/20 0% City of Dover Schedule/Conduct Informals 02/01/20 02/28/20 0% Tyler Technologies Staff Informals Resolution 02/12/20 03/06/20 0% Ryan Zuck Project Completion 06/31/20 06/31/20 0% Ryan Zuck CITY OF DOVER, DELAWARE TYLER/CLT DIVISION STAFF MANAGEMENT Derek Arnold Northeast Regional Manager Ryan Zuck Appraisal Project Supervisor Randy Brougher Residential Analyst Steve Beccio Commercial Analyst Michael Tew Commercial Reviewer Chris Gobin Messier Technical Support Senior Project Supervisor Note: Staffing will be determined by availability based on commitments to other projects and may differ from the plan. All staff is subject to the approval of the Assessor. Actual dates may differ and will be finalized once detailed project plan is completed.

CITY COUNJCIL COM~UNJITY ENJHANJCEMENJT fUNJD REPORT FEBRUARY 2020

CITY COUNCIL - FY 19/20 Page 1 of 5 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2019 - MARCH 31, 2020 100-10-12-99-000-53037 Current Balance - $16,329.50 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/10/19 Taylor Convoy of Hope - Councilman Taylor authorized the Email from $1,000.00 $1,000.00 $24,000.00 Dover designation of $1000.00 of his community Ralph Taylor to enhancement funds to Convoy of Hope - Dover Janella Tauchus and email from Cornelius Murphy, Calvary Assembly of God dated 07/10/19 07/10/19 Polce Convoy of Hope - Councilman Polce authorized the designation Email from $1,500.00 $2,500.00 $22,500.00 Dover of $1500.00 of his community Tanner Polce enhancement funds to Convoy of Hope - Dover to Janella Tauchus and email from Cornelius Murphy, Calvary Assembly of God dated 07/10/19 07/24/19 Anderson Downtown Dover Councilman Anderson authorized the Email from $50.00 $2,550.00 $22,450.00 Partnership (DDP) - designation of $50.00 of his community David Capital City enhancement funds to the Downtown Dover Anderson to Farmers Partnership (DDP) - Capital City Farmers Janella Market Aprons Tauchus and email and invoice from Tina Bradbury dated 07/22/19 03/31/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 2 of 5 07/26/19 Anderson Destiny Christian Councilman Anderson authorized the Email from $500.00 $3,050.00 $21,950.00 Church designation of $500.00 of his community David enhancement funds to Destiny Christian Church Anderson to for their Book Bag and Supplies Giveaway for the City Clerk's low income youth Office and email and receipt from Pastor Dale L. 07/29/19 Anderson Inner City Cultural Councilman Anderson authorized the Mast Emaildated from $1,000.00 $4,050.00 $20,950.00 League designation of $1000.00 of his community David enhancement funds to the Inner City Cultural Anderson to League for their string orchestra program the City Clerk's Office and letter from Mr. Reuben Salters dated 08/02/19 Anderson Dover Post Councilman Anderson authorized the 07/24/2019 Email from $496.00 $4,546.00 $20,454.00 designation of $496.00 of his community David enhancement funds to the Dover Post for the Anderson to Central Delaware Housing Collaborative the City Clerk's advertisement for the Innovative Readiness Office and Training Program Public Notice letter from Mr. Gregg Bunkley and Public 08/05/19 Neil Persimmon Park Councilman Neil authorized the designation of Noticefrom Email dated $100.00 $4,646.00 $20,354.00 Place Condominium $100.00 of his community enhancement funds Fred Neil to Council, (PPPCC) to the Persimmon Park Place Condominium Traci Inc. Council, Inc. for their "Back to School event" McDowell and a letter from Ms. Joyce Talley, President of 08/05/19 Cole Persimmon Park Councilman Cole authorized the designation PPPCC, Email Inc. from $100.00 $4,746.00 $20,254.00 Place Condominium of $100.00 of his community enhancement Scott Cole to Council, (PPPCC) funds to the Persimmon Park Place Traci Inc. Condominium Council, Inc. for their "Back to McDowell and School event" a letter from Ms. Joyce Talley, President of 08/06/19 Anderson Delaware Councilman Anderson authorized the PPPCC, Email from Inc. $100.00 $4,846.00 $20,154.00 Multicultural and designation of $100.00 of his community David Civic Organization, enhancement funds to DEMCO for their Back to Anderson to Inc. (DEMCO) School Block Party the City Clerk's Office and a letter from Ms. Leandra Marshall, VP, External 03/31/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 3 of 5 08/13/19 Taylor Delaware Councilman Taylor authorized the designation Email from $250.00 $5,096.00 $19,904.00 Multicultural and of $250.00 of his community enhancement Ralph Taylor to Civic Organization, funds to DEMCO for their Back to School Block the Janella Inc. (DEMCO) Party Tauchus and a letter from Ms. Leandra Marshall, VP, External 08/30/19 Cole Actors Attic Councilman Cole authorized the designation of Relations Email fromand $100.00 $5,196.00 $19,804.00 $100.00 of his community enhancement funds Scott Cole to Actors Attic to pay for a bee mascot costume dated 08/29/19 for the Citizen Corp/DEMA Annual Family and Kay Sass Emergency Preparedness Day (Mascot and invoice Costume to be used multiple times for annual from Actors event) Attic dated 08/29/2019 11/08/19 Sudler The Boulevard Line Councilman Sudler authorized the desgination Email from $500.00 $5,696.00 $19,304.00 Entertainment of $500.00 of his community enhancement Roy Sudler, Jr. Restaurant funds to The Boulevard Live Entertainment dated Resaurant's Feeding the Less Fortunate 11/08/2019 Thanksgiving Event to be used for travel, food, and letter from and supples for the homeless Mr. Charles Boyer dated 11/05/2019 11/08/19 Taylor The Boulevard Line Councilman Taylor authorized the Email from $400.00 $6,096.00 $18,904.00 Entertainment desgination of $400.00 of his community Ralph Taylor, Restaurant enhancement funds to The Boulevard Live Jr. dated Entertainment Resaurant's Feeding the Less 11/08/2019 Fortunate Thanksgiving Event to be used for and letter from travel, food, and supples for the homeless Mr. Charles Boyer dated 11/05/2019 11/25/19 Hare The Boulevard Line Councilman Hare authorized the desgination of Email from $400.00 $6,496.00 $18,504.00 Entertainment $400.00 of his community enhancement funds Willam Hare Restaurant to The Boulevard Live Entertainment dated Resaurant's Feeding the Less Fortunate 11/25/2019 Thanksgiving Event to be used for travel, food, and letter from and supples for the homeless Mr. Charles Boyer dated 11/05/2019 03/31/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 4 of 5 11/27/19 Slavin The Children's Councilman Slavin authrorized the desgination Email from $400.00 $6,896.00 $18,104.00 Theatre, Inc. of $400.00 of his community enhancement Timothy Slavin funds to The Children's Theatre, Inc. ad to dated support performances featuring children ages 12/02/2019 8-18 and new actor microphones. and program ad order form 12/02/19 Cole The Children's Councilman Cole authorized the designation of Email from $300.00 $7,196.00 $17,804.00 Theatre, Inc. $300.00 of his community enhancement funds Scott Cole to The Children's Theatre, Inc. to support dated performances featuring children ages 8-18 and 12/02/2019 new actor microphones. 12//18/19 Cole Captial School Councilman Cole authorized the designation of Email from $620.50 $7,816.50 $17,183.50 District - Central $620.50 of his community Scott Cole Middle School enhancement funds to Capital School District - dated 12/16/19 Central Middle School for the 8th grade trip to and letter from the African American History and Culture Ms. Shan Museum to Washington, D.C. in April 2020 Green, Principal of Central Middle School 12/30/19 Anderson Code Purples Kent Councilman Anderson authorized the Email from $354.00 $8,170.50 $16,829.50 County designation of his remining balance of $354.00 David of his community enhancement funds to Code Anderson to Purple Kent County to assist in purchsae of City Clerk's cots, air mattresses, sleeping bags, blankets, Office dated sheets, etc. for Dover 12/26/2019 and letter from Ennio Emmanuel, CPKC, dated 12/26/2019 02/12/20 Cole Councilman Cole authorized the designation of Email from $500.00 $8,670.50 $16,329.50 $500.00 of his community enhancment funds to Scott Cole Dover Police Atheltic League (P.A.L.) to assit dated with the "Outrunning Childhood Cancer 5k 02/05/2020 Run/Walk" event - the $500 would go towards and from provided participant race day t-shirts Officer Anthony Smith (DPD) dated 02/05/2020 03/31/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 5 of 5 $8,670.50 $16,329.50 $8,670.50 $16,329.50 Budgeted District Council Sponsor YTD Expenditures Balance Amount $5,000.00 At-Large Slavin $400.00 $4,600.00 $2,500.00 1st District Lindell $2,500.00 $2,500.00 1st District Polce $1,500.00 $1,000.00 $2,500.00 2nd District Hare $400.00 $2,100.00 $2,500.00 2nd District Taylor $1,650.00 $850.00 $2,500.00 3rd District Cole $1,620.50 $879.50 $2,500.00 3rd District Neil $100.00 $2,400.00 $2,500.00 4th District Anderson $2,500.00 $0.00 $2,500.00 4th District Sudler $500.00 $2,000.00 TOTAL $8,670.50 $16,329.50 03/31/20 S:\BUDGETS\Coun-20.qpw

City Planner’s Monthly Report Department of Planning & Inspections JANUARY 2020 Planning & Inspections Highlights Some Items to Call to Your Attention Construction activity in the City continues at healthy levels. January commercial construction permit values were just over $5 million bringing the fiscal year-to- date total to just over $13,200,000. Among the construction projects addressed in January were residential building permits for residences in Dover East Es- tates, Village of Cannon Mills PND, Seskinore, Patriot Village and within the Downtown. Commercial permits were issued for projects on Lafferty Lane, and at Greentree Shopping Center, Blue Hen Corporate Center, Bayhealth Medical Center and for C&C Drywall Contractors on Horsepond Road. A Temporary Certificate of Occupancy was issued to allow the Lidl Grocery Store to open for business. 291 Code Inspections, and 387 Building Permit and related inspections were conducted in January. 97 permits for all uses were issued. 43 Business, Merchant and Contractor Licenses were issued. Formal review and hearing by the City Council on the 2019 Comprehensive Plan was conducted on January 13, 2020. The Plan, with appropriate revisions, responses to PLUS and public comments and evidence of concurrence from neighboring jurisdictions, was approved and forwarded to the Office of State Planning Coordination for certification by the Governor.

PROGRESS IN PICTURES Lidl - 130-150 N. DuPont Hwy Ill 749 West North Street

PROGRESS IN PICTURES 164 Revolutionary Blvd—Patriot Village Persimmon Tree—

Planning & Inspections Revenue FY2020 Actual Revenue Stream FY2020 Budget (YTD) January % of Budget Business License $1,470,000 $ 1,399,941 95% Manufactured Home License $19,000 $ 15,563 82% Building Permits $600,000 $ 162,993 27% Cert. of Occupancy $16,000 $ 5,975 37% Public Occupancy $25,000 $ 16,009 64% Lodging House $14,000 $ 7,913 57% Plumbing/Heating/Air $115,000 $ 48,384 42% Rental Inspection Fee $437,000 $ 290,374 66% Miscellaneous $25,000 $ 11,655 47% Fire Protection Fees $70,000 $ 33,051 47% Code Enforcement Fines $35,000 $ 15,375 44% Vacant Building Reg. $250,000 $ 28,625 11% Total P&I Revenue $3,076,000 $ 2,035,858 66% 31-Jan-10 PERSONNEL AND TRAINING Planning Staff members Dawn Melson-Williams, Samantha Bulkilvish, Tracey Harvey, and Julian Swierczek attended Advanced Land Use Law Workshop sponsored by Institute for Public Administration of the University of Delaware on January 10, 2020 PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For Jan- uary 2020, Planning Staff was involved with review of 41 Building Permits and 4 Certificates of Occupancy permits. This results in a 2020 calendar year-to-date total of 45 Permits and Certificates of Occupancy (2019 calendar year-to-date total of 59 Permits and COs compared to 85 for 2018). Staff also reviews new applications for Business Licenses and Rental Dwell- ing Permits.

COMPREHENSIVE PLAN IMPLEMENTATION 2019 Comprehensive Plan On January 13, 2020 following a Public Hearing, City Council took action to approve the FI- NAL DRAFT 2019 Comprehensive Plan (12.3.2019) and associated exhibits as recommend- ed by the Planning Commission. See Ordinance #2019-21 adopting the 2019 Comprehensive Plan. Planning Staff worked to prepare the final document and maps for publication and for submission to the Governor for Certification. Project information and FINAL DRAFT (12.3.2019) documents and maps are available on the Comprehensive Plan website: https:// www.cityofdover.com/2019-comprehensive-plan. CONSTRUCTION ACTIVITY • A Residential Building Permit was issued for a manufactured home in Dover East Estates. Construction activity continues in the Village of Cannon Mill PND, Seskinore, Patriot Village, within the Downtown Development District area, and on other several lots in oth- er areas of the City. • Certificates of Occupancy were issued to three (3) single-family houses located on West North Street, in Patriot Village, and in Persimmon Park Place. • Building Permit was issued for an additional mini-storage building at Secure Storage at 640 Lafferty Lane (S-17-06). Building Permits were also issued for a number of renova- tion projects and tenant fit-out activities including in Greentree Shopping Center, the Blue Hen Corporate Center, Bayhealth Medical Center, and at C&C Drywall Con- tractors at 730 Horsepond Road. • A Temporary Certificate of Occupancy was issued for Lidl Grocery Store at 150 N. DuPont Highway (S-18-11) Board of Adjustment The Board of Adjustment met on January 15, 2020. The next Board of Adjustment meeting is scheduled for February 19, 2020. The following application was considered: Applicant #V-20-01: 414 and 422 North New Street. The Board of Adjustment moved to grant the request V-20-01 for a variance from the require- ments of the Zoning Ordinance, Article 5 §4.7 of the Zoning Ordinance pertaining to permit- ted sign types and maximum permitted sign height, to allow construction of a 12-foot 9-inch tall archway sign on the grounds of Holy Cross Cemetery. Historic District Commission The Historic District Commission did not meet on January 16, 2020. The next Historic Dis- trict Commission meeting is scheduled for February 20, 2020.

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on January 21, 2020. The next Planning Commission meeting is scheduled for February 18, 2020. In addition to hearing an update on the status of the 2019 Comprehensive Plan, the following applications were considered: • S-19-25 Eden Hill Farm TND: Residential District—Revised Implementation Plan – The Plan- ning Commission granted approval of the Revised Implementation Plan (Phase 2 Area, Clubhouses, and Unite Types) for the Residential District component of the Traditional Neighborhood Design pro- ject known as Eden Hill Farm TND. The Revised Plan for the Residential District proposes to revise Phase 2 areas; to extinguish lots 339-346 to create a new clubhouse and active recreation space; to create two (2) clubhouses within the Active Open Space; to build five (5) apartment buildings to con- tain 180 dwelling units on lots 6-10, while using lot 11 as Open Space; and to change the unit types of lots along Alleys J, K, L, R, S and T (in vicinity of the eastern portions of Ann Moore Street, Ridgely Boulevard, and Little Eden Way) to achieve 665 total lots. The Residential District consists multiple parcels totaling of 109.034 acres ± of land and is zoned TND (Traditional Neighborhood De- sign). The project is located south of West North Street and Wemyss Road and east of the POW- MIA Parkway. The Implementation Plan was previously reviewed as SB-06-03 Eden Hill Farm TND: Residential District Implementation Plan consisting of 665 dwelling units with the Planning Commis- sion conditional approval granted June 19, 2006 and other subsequent approvals related to lot layout and Pattern Book revisions. Related Applications: SB-07-01, MI-08-03, MI-08-20, MI-09-03, MI-09- 13, MI-10-04, MI-10-14, MI-10-20, and S-15-07. • Z-20-01 Lands of William E. Ardito at 4 Lakeview Drive –The Planning Commission recommend- ed to City Council approval of a rezoning application for one parcel of land consisting of 0.63 acres (27,443 SF +/-). The property is zoned R-7 (One-Family Residence Zone). The proposed zoning is RG-1 (General Residence Zone). The property is located on the southwest side of Lakeview Drive and southwest of Sunset Drive, immediately abutting Silver Lake. The owner of record is William E. Ardito. Property Address: 4 Lakeview Drive. Tax Parcel: ED-05-068.13-01-08.00-000. Council Dis- trict 3. Ordinance #2019-22. • MI-20-01 Text Amendment: General Residence and Office Zoning (RG-O) – The Planning Com- mission recommend to City Council approval of Staff Amendment #1 for the Text Amendments to the Zoning Ordinance, Article 3 – District Regulations, Section 9 – General Residence and Office Zoning (RG-O). The proposed Ordinance allows for barbershops to be included as a preferred use permitted subject to conditional use review within the City’s H (Historic District Zone) in the RG-O zone. The Ordinance also seeks to remove the word “zoning” from the section heading and replace it with the word “zone.” Ordinance #2019-19. Staff Amendment #1 as approved by the Planning Com- mission (to be Planning Commission Amendment #1) uses the term ‘personal service establishments’ as more inclusive than ‘barbershops’; and made revisions to establish the same general conditions for all types of uses for “limited commercial activity” found in the RG-O zone and the Historic District. • SB-20-01 Minor Subdivision Plan Lands of Steven D. Heiges at 1504 and 1506 College Road – The Planning Commission granted conditional approval of a Minor Subdivision Plan application to permit the subdivision of two existing parcels a total of 1.79 +/- acres of land into five (5) lots. The properties are located on the southeast side of College Road and east of Kenton Road. The property is zoned R-7 (One Family Residence Zone). The owner of record is Steven D. Heiges. Property Ad- dresses: 1504 & 1506 College Road. Tax Parcels: ED-05-067.18-01-02.00-000 and ED-05-067.18-01- 01.00-000. Council District 4. The approval also included approval of the use of Cash-in-lieu of Ac- tive Recreation Area construction.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY19 Projects • Five (5) Year Consolidated Plan Grant applications are currently being accepted for the multi-year Consolidated Plan through February 10, 2020. Planning Staff held a Stakeholder and Public Hearing at the Dover Public Library on January 29, 2020. • Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Four (4) families have purchased affordable housing in the City of Dover. • Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. This project is under- way. • DIMH & Central Delaware Housing Collaborative CDBG funds will be used to renovate an existing building that will service homeless women and children. This project will begin once the Request for Release of Funds has been approved by HUD, • Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elimi- nate housing conditions that threaten the health and safety of low-income homeowners. Emergency home repairs have been completed for five (5) families. JAN 2020 (FY20) TOTAL FOR FY20 New Home Permits Issued 0 6 Value of Commercial Projects $5,077,100.00 $13,219,625.00 Downtown Incentives (Fees $0 $2,878.00 Waived)

Code Enforcement Activity—January 2020 Case Type # cases cur- # cases % staff initiated % staff initiated rent month YTD (July current month YTD 2019 to June 2020) No valid Rental Permit 8 27 62% 81% No valid Building Permit 2 26 100% 67% Tall grass and weeds 0 205 0% 77% Unregistered vehicle 11 35 81% 62% Abandoned vehicle 12 36 92% 72% Annual Housing Inspection 34 268 85% 86% Property Maintenance – 20 147 55% 44% Exterior Electric Termination 14 53 93% 92% Dover Code of Ordinances 13 191 69% 47% Zoning 3 16 33% 62% Total Cases Opened 147 1466 Total # of Inspections For 291 Month Dangerous Buildings, Vacant Buildings & Demolitions  24 South Queen Street – Dwelling has been demolished by owner. Owner still has to fin- ish removing concrete and brick debris.  749 Oak Drive – City Council declared the structure dangerous. Dwelling is to be demol- ished by February 24, 2020.  307 MacArthur Drive – City Council declared the dwelling dangerous. Owner has six (6) months to repair or demolish. Renovation permit has been obtained by owner’s contractor and asbestos abatement work is complete.  726 Slaughter Street — City Council declared the dwelling dangerous and ordered the dwelling demolished by February 24, 2020.  115 N. Kirkwood Street– City Council declared the dwelling dangerous and ordered own- er to repair or demolish the dwelling within 60 days.  Vacant Buildings currently registered- 202

Building Inspections & Licensing Summary Jan 2020— January 2020– Current June 2020 January 2019 June 2019 PERMITTING AND LICENSING Permits Issued JAN (2020) JAN (2019 FY 20 FYTD 20 FY19 FYTD 19 Administrative Permit 0 18 1 15 Building Addition/Renovation Permits 27 217 23 208 Building Permits 7 77 16 155 Demolition Permits 5 25 2 13 Fence Permits 5 83 8 77 Fire Prevention Permits 7 46 3 43 Mechanical Permits 23 196 43 292 Plumbing Permits 15 144 42 329 Sign Permits 8 77 9 98 Swimming Pool Permits 0 3 0 5 Subtotal 886 1235 Business Licenses 8 1983 26 2054 Merchant Licenses 4 392 2 365 Contractor Licenses 31 1163 37 1164 Subtotal 3518 3583 Lodging House Licenses 14 15 26 26 Public Occupancy 171 252 221 286 Rental Dwelling 1747 1838 1457 1553 Subtotal 2105 1865 Manufactured Homes 1 326 1 348 BUILDING INSPECTIONS Inspections JAN (2020) JAN (2019) FY 20 FYTD 20 FY19 FYTD 19 Building (Inspections/CBI/Site Meetings) 158 1921 398 3018 Plumbing/Mechanical 225 2082 1087 4167 Certificate of Occupancy 4 75 11 153

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated seven (7) incidents during the month of January to include a major fire loss at 1061 S little Creek Rd and Mil- ler Dr. The recruitment for the new fire Marshal is cur- rently taking place and should be completed by next month. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 27 172 98 Deficiencies From the Above Inspections 102 545 389 Fire Code Violations/Deficiencies/Complaints 40 240 254 C/O & Fire Equipment Acceptance Tests 5 52 66 Meetings & Walk Through 8 127 125 Fire Plan Review & DAC 9 75 69 Month Year to Date Previous Year to Date Accidental 6 totaling $306,500 17 totaling $467,500 13 totaling $98.750 Undetermined 1 totaling $250 12 totaling $456,751 12 totaling $330,001 Incendiary N/A 2 totaling $750 8 totaling $13,600 Arrest Made with DPD 0 0 2 Investigation Time 13 hours 65 hours 64 hours Injuries 1 1 0 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

City Planner’s Monthly Report Department of Planning & Inspections FEBRUARY 2020 Planning & Inspections Highlights Some Items to Call to Your Attention Construction activity in the City continues at healthy levels. February was a slow month with commercial construction permit values of just over $850,000 bringing the fiscal year-to-date total to just over $14,000,000. Among the overall construction activity during February were Building Permits for 10 townhouses in Patriot Village, the new Parks & Recreation Administration Building at Schutte Park, and completion of three single family dwellings. Building Permits were also issued for a number of renovation and tenant fit-outs, including the renovations at the Food Lion in Gateway West Shopping Center. 356 Code Inspections and 443 Building Permit and related inspections were con- ducted in February. 98 Permits for all uses were issued. 47 Business, Merchant and Contractor Licenses were issued. 1001 Rental Dwelling Licenses were also issued. The City was officially notified that the Governor had certified the City of Dover’s 2019 Comprehensive Plan.

PROGRESS IN PICTURES 100 Scull Terrace—Bayhealth Surgery Center (Renovations) General Floor - 24 Maggies Way

PROGRESS IN PICTURES 2 Purple Martin Way, Oak Shadows Habitat for Humanity — Habitat for Humanity— New House at 22 N. New Street New House at 306 Mary St.

Planning & Inspections Revenue FY2020 FY2020 Actual % of Revenue Stream Budget (YTD) February Budget Business License $1,470,000 $ 1,403,014 95% Manufactured Home License $19,000 $ 15,563 82% Building Permits $600,000 $ 185,527 31% Cert. of Occupancy $16,000 $ 6,390 40% Public Occupancy $25,000 $ 20,009 80% Lodging House $14,000 $ 9,158 65% Plumbing/Heating/Air $115,000 $ 53,841 47% Rental Inspection Fee $437,000 $ 366,068 84% Miscellaneous $25,000 $ 13,727 55% Fire Protection Fees $70,000 $ 34,800 50% Code Enforcement Fines $35,000 $ 16,625 48% Vacant Building Reg. $250,000 $ 35,125 14% Total P&I Revenue $3,076,000 $ 2,159,847 70% 29-Feb-20 PERSONNEL AND TRAINING The City of Dover is a member agency of the Delaware Population Consortium. The DPC’s reorganization meeting was held on February 20, 2020. Samantha Bulkilvish (Planner I) is serving as the Chairperson of the Consortium. Planning Staff conducted a work session on February 21, 2020 to focus on the development of its Work Plan for 2020. Key tasks will focus on the Comprehensive Rezoning Project, development of the Transportation Improvement District (TID), the Consolidated Plan for the CDBG Program, and other items from Chapter 15 – Implementation Plan of the 2019 Comprehensive Plan. Dawn Melson-Williams (Principal Planner) and Samantha Bulkilvish (Planner I) attended a 4-day training session FEMA L-0273 Managing Floodplain Development through the NFIP (National Flood Insurance Pro- gram). This training was offered locally with FEMA Region III Staff under sponsorship by DNREC. The City of Dover is a participating community of the NFIP. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For February 2020, Planning Staff was involved with review of 45 Building Permits and 5 Certificates of Occupancy permits. This results in a 2020 calendar year-to-date total of 95 Permits and Certificates of Occupancy thru February (2019 calendar year-to- date total of 105 Permits and COs compared to 161 for 2018). Staff also reviews new applications for Busi- ness Licenses and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION 2019 Comprehensive Plan Following the January 13, 2020 City Council action to approve the FINAL DRAFT 2019 Comprehensive Plan (12.3.2019) and associated exhibits as recommended by the Planning Commission, Planning Staff worked to prepare the final document and maps. 2019 Compre- hensive Plan has been submitted to the Governor for Certification. Project information and FINAL DRAFT (12.3.2019) documents and maps are available on the Comprehensive Plan website: https://www.cityofdover.com/2019-comprehensive-plan. CONSTRUCTION ACTIVITY • Residential Building Permits were issued for a series of ten (10) townhouse units in Patri- ot Village. Construction activity continues in the Village of Cannon Mill PND, Seski- nore, Patriot Village, within the Downtown Development District area, and on other sev- eral lots in other areas of the City. • Certificates of Occupancy were issued to one (1) single-family house located in Oak Shadows and two (2) single-family houses in the Downtown Development District. • A Building Permit was issued for the City of Dover Parks & Recreation Administration Building next to the Pitts Center in Schutte Park (S-19-09). Building Permits were also issued for a number of renovation projects including the Food Lion in the Gateway West Shopping Center. • A Temporary Certificate of Occupancy was issued for renovations at 100 Scull Terrace and Certificate of Occupancy issued for tenant fit-out at 24 Maggies Way. BOARD AND COMMISSION ACTIVITY Board of Adjustment The Board of Adjustment did not meet on February 19, 2020. The next Board of Adjustment meeting is scheduled for March 18, 2020. Historic District Commission The Historic District Commission met on February 20, 2020 with a series of updates on ac- tivities including permit activity, the Comprehensive Plan, and the CLG Grant Project. The Historic District Commission also granted Architectural Review Certification for the Demoli- tion Permit #20-47: Building at 229 South Governors Avenue as referred to them (HI-20-01). The next Historic District Commission meeting is scheduled for March 19, 2020. Planning Commission The Planning Commission did not meet on February18, 2020. The Planning Commission did hold a Quarterly Workshop Meeting and received updated on a series of Program, Plan, and Project Activities of the Planning Office, the status of the 2019 Comprehensive Plan, and up- dates on training opportunities. The next Planning Commission meeting is scheduled for March 16, 2020.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY19 Projects • Five (5) Year Consolidated Plan Five (5) candidates submitted applications for the multi-year Consolidated Plan. Council Committee of the Whole is scheduled to review and propose funding recommendations for each candidate at a Special Council Committee of the Whole Meeting scheduled for March 3rd. • Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Four (4) families have purchased affordable housing in the City of Dover. • Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. This project is under- way. • DIMH & Central Delaware Housing Collaborative CDBG funds will be used to renovate an existing building that will service homeless women and children. This project will begin once the Request for Release of Funds has been approved by HUD. • Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elimi- nate housing conditions that threaten the health and safety of low-income homeowners. Emergency home repairs have been completed for five (5) families. FEB 2020 (FY20) TOTAL FOR FY20 New Home Permits Issued 10 16 Value of Commercial Projects $854,553.00 $14,074,178.00 Downtown Incentives (Fees $209 $3,087.00 Waived)

Code Enforcement Activity—February 2020 Case Type # cases cur- # cases % staff initiat- % staff initiated rent month YTD (July ed current YTD 2019 to month June 2020) No valid Rental Permit 3 30 66% 80% No valid Building Permit 7 35 85% 74% Tall grass and weeds 0 205 0% 77% Unregistered vehicle 5 40 60% 62% Abandoned vehicle 3 39 66% 71% Annual Housing Inspection 34 302 97% 87% Property Maintenance 30 177 56% 46% Exterior Electric Termination 20 73 100% 94% Dover Code of Ordinances 18 209 44% 46% Zoning 0 16 0 62% Total Cases Opened 137 1603 Total # of Inspections For 356 Month Dangerous Buildings, Vacant Buildings & Demolitions  24 South Queen Street – Dwelling has been demolished. Owner has applied for permit to build new single family home.  749 Oak Drive – Dwelling was in a bankruptcy court; Court has approved the demolition. Asbestos abatement to be done soon. Bids had to be re-opened to demo the dwelling. All utilities have been disconnected.  307 MacArthur Drive – City Council declared the dwelling dangerous. Owner has six (6) months to repair or demolish. Renovation permit has been obtained by owner’s contractor and asbestos abatement work is complete. Renovations are on-going, new roof trusses, and roof installed. Mechanical and Plumbing Permits obtained.  726 Slaughter Street — Dwelling was demolished by owner.  115 N. Kirkwood Street– Renovations have been completed. Rental license has been ob- tained and dwelling is occupied.  Vacant Buildings currently registered- 202

Building Inspections & Licensing Summary Feb 2020— February 2020– Current June 2020 February 2019 June 2019 PERMITTING AND LICENSING Permits Issued FEB (2020) FEB (2019) FY 20 FYTD 20 FY19 FYTD 19 Administrative Permit 2 20 2 17 Building Addition/Renovation Permits 17 234 26 234 Building Permits 14 91 12 167 Demolition Permits 7 32 1 14 Fence Permits 2 85 11 88 Fire Prevention Permits 10 56 6 49 Mechanical Permits 16 212 49 341 Plumbing Permits 15 159 27 356 Sign Permits 15 92 5 103 Swimming Pool Permits 0 3 1 6 Subtotal 984 1375 Business Licenses 14 1997 30 2084 Merchant Licenses 3 395 2 367 Contractor Licenses 30 1193 21 1185 Subtotal 3585 3636 Lodging House Licenses 15 30 25 51 Public Occupancy 144 396 137 423 Rental Dwelling 1001 2839 1383 2936 Subtotal 3265 3410 Manufactured Homes 0 326 2 350 BUILDING INSPECTIONS Inspections FEB (2020) FEB (2019) FY 20 FYTD 20 FY19 FYTD 19 Building (Inspections/CBI/Site Meetings) 119 2040 315 3333 Plumbing/Mechanical 319 2401 422 4589 Certificate of Occupancy 5 80 5 158

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated one (1) incident during the month of February. Staff will be starting annual fire and life safety in- spections in the Downtown focus area. Sean Christiansen has been hired as the new Dep- uty Fire Marshal within the office. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 25 197 114 Deficiencies From the Above Inspections 55 600 445 Fire Code Violations/Deficiencies/Complaints 7 247 373 C/O & Fire Equipment Acceptance Tests 3 55 69 Meetings & Walk Through 19 146 139 Fire Plan Review & DAC 8 83 79 Month Year to Date Previous Year to Date Accidental N/A 17 totaling $467,500 15 totaling $183,750 Undetermined N/A 12 totaling $456,751 13 totaling $429,001 Incendiary 1 totaling $500 3 totaling $1,250 9 totaling $15,100 Arrest Made with DPD 0 0 2 Investigation Time 3 hours 68 hours 74 hours Injuries 0 1 0 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

MONTHLY REPORT FEBRUARY 2020

Date Range: From 2/1/2020 to 2/29/2020 Incident Run Log Fixed Property: Dover Fire Department Company: All Companies Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 02/01/2020 30046 2020-000087 12:02 34 N GOVERNORS AVE Good intent call, other 0.2 02/01/2020 30046 2020-000088 12:34 700 WALKER RD Outside rubbish fire, other 0.5 02/01/2020 30046 2020-000089 19:56 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 02/02/2020 30046 2020-000090 03:44 42 S STATE ST Smoke detector activation, no fire - unintentional 0.5 02/02/2020 30046 2020-000091 14:09 898 KENTON RD Medical assist, assist EMS crew 0.0 02/02/2020 30046 2020-000092 14:47 3000 LEMAY LA C Smoke scare, odor of smoke 0.6 02/02/2020 30046 2020-000093 17:15 118 HOLMES ST 0.5 02/02/2020 30046 2020-000094 20:41 1200 N DUPONT HWY Detector activation, no fire - unintentional 0.4 02/03/2020 30046 2020-000095 16:38 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.5 02/03/2020 30046 2020-000096 17:06 93 RICHARD BLVD Brush or brush-and-grass mixture fire 0.7 02/03/2020 30046 2020-000097 18:43 51 MORIARTY ST CO detector activation due to malfunction 0.6 02/03/2020 30046 2020-000098 18:45 110 HAMAN DR Smoke detector activation, no fire - unintentional 0.3 02/03/2020 30046 2020-000099 19:39 W DENNEYS RD Good intent call, other 0.4 02/04/2020 30046 2020-000100 03:18 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0.4 02/04/2020 30046 2020-000101 09:52 841 CHESTNUT GROVE RD Alarm system activation, no fire - unintentional 0.3 02/04/2020 30046 2020-000102 21:10 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0.6 02/04/2020 30046 2020-000103 22:24 1200 N DUPONT HWY Dispatched & canceled en route 0.0 02/05/2020 30046 2020-000104 09:56 1570 N DUPONT HWY Unintentional transmission of alarm, other 0.3 02/05/2020 30046 2020-000105 10:10 S BRADFORD ST & DIVISON Gas leak (natural gas or LPG) 1.3 02/05/2020 30046 2020-000106 15:28 568 WESTWOOD DR Smoke detector activation, no fire - unintentional 0.3 02/05/2020 30046 2020-000107 21:34 1200 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 02/05/2020 30046 2020-000108 21:42 120 N STATE ST Alarm system activation, no fire - unintentional 0.2 02/06/2020 30046 2020-000109 00:54 1200 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 02/07/2020 30046 2020-000110 05:19 HAZLETTVILLE RD Motor vehicle accident with injuries 0.7 02/07/2020 30046 2020-000111 10:34 1059 WALKER RD No incident found on arrival at dispatch address 0.4 02/07/2020 30046 2020-000112 12:01 12 KINGS HWY Alarm system sounded due to malfunction 0.2 02/07/2020 30046 2020-000113 14:32 1665 KENTON RD Smoke or odor removal 0.5 02/07/2020 30046 2020-000114 19:26 835 BAY RD Smoke detector activation, no fire - unintentional 0.3 02/07/2020 30046 2020-000115 20:56 244 KENTLAND AVE Good intent call, other 0.5 02/08/2020 30046 2020-000116 10:25 406 KINGS HWY Medical assist, assist EMS crew 0.5 02/09/2020 30046 2020-000117 11:53 LINCOLN ST Good intent call, other 0.2 02/09/2020 30046 2020-000118 16:32 1030 S GOVERNORS AVE Smoke or odor removal 0.6 02/10/2020 30046 2020-000119 03:54 201 N STATE ST Smoke detector activation, no fire - unintentional 0.5 02/10/2020 30046 2020-000120 06:38 215 REED ST Police matter 0.3 02/11/2020 30046 2020-000121 07:32 1137 S STATE ST Smoke or odor removal 0.8 02/11/2020 30046 2020-000122 11:37 30 OLD RUDNICK LA Smoke detector activation, no fire - unintentional 0.3 02/11/2020 30046 2020-000123 12:49 606 KENTON RD Power line down 0.6 02/11/2020 30046 2020-000124 13:34 1 CHASE HALL Alarm system sounded due to malfunction 0.2 02/12/2020 30046 2020-000125 14:48 277 N DUPONT HWY Alarm system activation, no fire - unintentional 0.7 02/12/2020 30046 2020-000126 19:28 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 02/13/2020 30046 2020-000127 18:49 1152 CHARLES DR Arcing, shorted electrical equipment 0.5 02/13/2020 30046 2020-000128 23:43 298 S DUPONT WHY Arcing, shorted electrical equipment 0.0 02/14/2020 30046 2020-000129 11:15 1200 N DUPONT HWY System malfunction, other 0.5 02/14/2020 30046 2020-000130 11:59 684 FOREST ST Smoke detector activation, no fire - unintentional 0.2 02/15/2020 30046 2020-000131 08:26 120 N STATE ST Gas leak (natural gas or LPG) 0.5 02/15/2020 30046 2020-000132 16:20 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.3 02/15/2020 30046 2020-000133 19:58 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0.4 02/15/2020 30046 2020-000134 22:47 211 E SHELLDRAKE CIRCLE Smoke detector activation due to malfunction 0.4 02/16/2020 30046 2020-000135 07:08 108 OMNI ROAD Building fire 2.0 02/16/2020 30046 2020-000136 15:42 327 MARTIN ST Smoke detector activation, no fire - unintentional 0.5 02/16/2020 30046 2020-000137 19:13 424 COUNTRY DR Smoke detector activation due to malfunction 0.4 02/17/2020 30046 2020-000138 01:25 128 S BRADFORD ST Smoke detector activation due to malfunction 0.4 02/17/2020 30046 2020-000139 06:55 100 SCULL TERR Smoke detector activation due to malfunction 0.6 02/17/2020 30046 2020-000140 10:03 368 BLUECOAT ST Passenger vehicle fire 0.6 02/17/2020 30046 2020-000141 10:13 STATE ROUTE 1 No incident found on arrival at dispatch address 0.6 02/17/2020 30046 2020-000142 20:29 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.6 02/17/2020 30046 2020-000143 23:25 1200 N DUPONT HWY Detector activation, no fire - unintentional 0.3 02/18/2020 30046 2020-000144 10:28 13 ROOSEVELT AVE BLDG A Electrical wiring/equipment problem, other 0.5 02/18/2020 30046 2020-000145 18:24 121 S STATE ST Good intent call, other 0.2 Date: 3/2/2020 Page: 1 Time:11:31 AM

Date FDID Incident# Alarm ### Address Suite Type Lgth 02/18/2020 30046 2020-000146 18:27 223 MCKEE RD LOT 3 Cooking fire, confined to container 0.3 02/18/2020 30046 2020-000147 21:25 820 CARVEL DR B Cooking fire, confined to container 0.5 02/19/2020 30046 2020-000148 00:44 1200 N DUPONT HWY Detector activation, no fire - unintentional 0.5 02/19/2020 30046 2020-000149 12:09 118 ROOSEVELT AVE Smoke detector activation, no fire - unintentional 0.3 02/19/2020 30046 2020-000150 23:46 820 CARVEL DR E Smoke detector activation, no fire - unintentional 0.5 02/20/2020 30046 2020-000151 19:32 1007 N STATE ST Assist police or other governmental agency 0.2 02/21/2020 30046 2020-000152 00:44 1030 FORREST AVE 106 Malicious, mischievous false call, other 0.4 02/21/2020 30046 2020-000153 09:33 1679 S STATE ST LT N- Gas leak (natural gas or LPG) 0.4 02/21/2020 30046 2020-000154 11:19 1651 CYPRESS BRANCH RD Dispatched & canceled en route 0.3 02/21/2020 30046 2020-000155 11:35 56 TYNDALL TRAIL Dispatched & canceled en route 0.2 02/22/2020 30046 2020-000156 12:02 868 S STATE ST False alarm or false call, other 0.2 02/22/2020 30046 2020-000157 16:53 100 Lakeview Dr Alarm system activation, no fire - unintentional 0.5 02/22/2020 30046 2020-000158 17:57 1200 N DUPONT HWY Removal of victim(s) from stalled elevator 0.8 02/23/2020 30046 2020-000159 13:21 137 SPRINGFIELD WAY Smoke detector activation, no fire - unintentional 0.5 02/23/2020 30046 2020-000160 19:03 661 CHESTNUT GROVE RD Rescue, EMS incident, other 0.7 02/24/2020 30046 2020-000161 13:33 413 COURT ST D Alarm system activation, no fire - unintentional 0.3 02/24/2020 30046 2020-000162 18:33 200 BANNING ST 120 Electrical wiring/equipment problem, other 0.9 02/24/2020 30046 2020-000163 21:11 402 ARNOLD CT HazMat release investigation w/no HazMat 0.5 02/25/2020 30046 2020-000164 07:03 283 N DUPONT HWY F False alarm or false call, other 0.4 02/25/2020 30046 2020-000165 07:29 1288 S GOVERNORS AVE Arcing, shorted electrical equipment 0.4 02/25/2020 30046 2020-000166 17:01 425 NOB HILL RD Smoke detector activation, no fire - unintentional 0.3 02/26/2020 30046 2020-000167 06:45 200 E CAMDEN WYOMING AVE Cover assignment, standby, moveup 0.8 02/26/2020 30046 2020-000168 20:05 605 BAY RD Alarm system activation, no fire - unintentional 0.7 02/27/2020 30046 2020-000169 06:39 120 N STATE ST Alarm system activation, no fire - unintentional 0.2 02/27/2020 30046 2020-000170 17:25 1051 COLLEGE RD Smoke detector activation, no fire - unintentional 0.6 02/28/2020 30046 2020-000171 02:47 1700 N DUPONT HWY BLDG C Water or steam leak 0.3 02/28/2020 30046 2020-000172 17:29 28 STONEY DR Smoke detector activation, no fire - unintentional 0.4 02/28/2020 30046 2020-000173 18:42 SR1 SR1 AND DAFB MAIN GATE EXIT Motor vehicle accident with injuries 0.5 02/28/2020 30046 2020-000174 19:18 1131 N DUPONT HWY Public service 0.4 02/29/2020 30046 2020-000175 12:19 S Loockerman St Service Call, other 0.1 02/29/2020 30046 2020-000176 17:45 970 WHATCOAT DR Malicious, mischievous false call, other 0.5 02/29/2020 30046 2020-000177 19:30 WEST DENNYS RD Motor vehicle accident with no injuries. 0.4 Total Number of Incidents: 91 Total Length of Incidents: 40.7 Hours

11:49 AM Robbins Hose Company # 1, Inc. 02/29/20 Profit & Loss Budget vs. Actual Accrual Basis July 2019 through February 2020 Jul '19 - Feb 20 Budget $ Over Budget % of Budget Ordinary Income/Expense Expense Personnel & Office Expenses 201 · Contract Employee 27,032.72 37,000,00 -9,967 28 73.1% 203 · Office Supplies 500.09 1,000,00 -499.91 50.0% 204 · Training & Travel Expenses 6,925.00 12,000.00 -5 ,075.00 57.7% Total Personnel & Office Expenses 34,457.81 50,000.00 -15,542 ,19 68.9% Repairs & Maintenance 101 · Equipment Repairs 103,141.43 135,000.00 -31,858.57 76.4% 102 · Fuel 10,912.14 13,500.00 -2,587.86 80.8% 103 · Medical Supplies 469.97 1,000.00 -530.03 470% 104 · Other Equipment Repairs 500.00 1,500.00 -1,000 00 33.3% 105 · Radio Repairs 750.75 1,000.00 -249.25 75.1% 106 · Program Expenses 23,823.18 35,000.00 -11, 176.82 68.1% 107 · Small Tools 854.60 2,000.00 -1,145.40 42 7% Total Repairs & Maintenance 140,452.07 189,000.00 -48,547.93 74.3% Uniforms 301 · Safety & Security Material 262.68 500.00 -237 ,32 52.5% 302 · Firefighting Gear 16,533.25 29,000.00 -12,466.75 57.0% 303 · Officer Uniforms & Misc. Eq ... 137.00 2,000.00 -1,863,00 6.9% 304 · Dispatchers Uniforms 1,669.74 1,500.00 169.74 111.3% Total Uniforms 18,602.67 33,000.00 -14,397,33 564% Utilities 401 · Building Maintenance Supp ... 0.00 500.00 -500 .00 0 ,0% 402 · Electric 26,786.51 37,500.00 -10,713.49 71.4% 403 · Natural Gas 6,103 05 12,000.00 -5,896,95 50.9% 404 · Telephone 4,885.87 7,500.00 -2 ,614.13 65.1% 405 · Water/Sewer 851.71 2,000.00 -1,148.29 42.6% Total Utilities 38,627.14 59,500.00 -20,872,86 64.9% Total Expense 232,139.69 331,500.00 -99,360,31 70.0% Net Ordinary Income -232, 139.69 -331 ,500.00 99,360.31 70.0% Net Income -232, 139.69 -331,500.00 99,360.31 70.0% Page 1

DEPARTMENT OF POLICE Timothy Stump 400 South Queen Street Acting Chief of Police Dover, Delaware 19904 302-736-7111 April 12, 2020 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of January 2020: COMPLAINTS Total complaints received through January 31, 2020 numbered 3,786 this is an increase of 643 complaints over the same period last year. 4,000 3,483 3,599 3,786 3,317 3,143 3,000 2,000 1,000 0 2016 2017 2018 2019 2020 CRIMINAL INVESTIGATIONS 10 8 8 ••I • - - ••• • 6 5 4 4 2 0 3 3 Burglary 3 2 Robbery 1 2 2 Rape 2 2 0 Homicide 0 IISudden Death 0 • Cases Reported in January • Cases Cleared In January • Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 975.7 grams/doses of miscellaneous other drugs and $15,752.00 during the month of January. 1,000.00 624.90 500.00 0.00 • Marijuana - 159.4 Cocaine 0 Ecstasy (Doses) 0 Prescription Pills (Doses) 24.939 Heroin • GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 13 12 12 11 I 10 - 9 8 7 6 3 5 4 3 2 0 0 0 0 0 0 0 0 0 0 1 0 CI DVOC/STREET CRIMES PATROL SEU • HANDGUN • RIFLE • SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 54 PARKING 25 WARRANTS ON FILE 0 SMOKING 1 CRIMINAL ARRESTS 1 OPEN CONTAINER 16 PARKING DCO’S 0 LOUD NOISE 0 LOUD MUSIC 0 OTHER DCO’s 24 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 148 PARKING COMPLAINTS 0 BUSINESS CONTACTS 450 PEDDLER 0 LIBRARY CHECKS 19 COMMUNITY OUTREACH 88 COMPLAINTS ASSIGNED 65 CRIME PREVENTION CHECK 4 SPECIAL EVENTS 1 TRAFFIC ARRESTS 0 TOTAL CONTACTS 749 BIKE PATROL 0 PROPERTY CHECKS 24 WARNINGS 0 TOTAL CONTACTS 171 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 0 WARRANTS ON FILE 1 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 103 DRUG RELATED ARRESTS 72 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 1 PEDDLER 0 MEETINGS 3 CURFEW CHECKS 120 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 13 WARNINGS 12 FUGITIVES 0 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 325 TRAFFIC ARRESTS The department issued 1,093 traffic citations through this reporting period; this is an increase of 190 citations over the number issued during the same period last year. 1,600 1,393 1,400 1,300 1,200 1,093 1,000 882 903 800 600 400 200 0 2016 2017 2018 2019 2020 3|Page

TRAFFIC CRASHES Kindly note, starting with this monthly report, we are adding Non-Reportable Crashes to our monthly stats (crashes considered non reportable include instances where DPD arrived on scene and the incident did not require any further action such as, private property crashes and those that have minor damage where drivers exchange insurance information). Because of these changes, you will not see a five year comparison. 180 162 160 140 120 100 80 58 60 40 20 0 2020 • Reportable • Non-Reportable 911 Center During the month of January, the Dover Police Department handled 7,145 calls, an increase of 132 calls received during the same period last year. 10,000 9,293 9,000 7,924 8,000 7,634 7,013 7,145 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 • 2016 • 2017 •2018 • 2019 • 2020 4|Page

CITY ORDINANCE SUMMONS Through January 31, 2020, we issued 590 city ordinance summons, an increase of 293 summonses for the same period last year. 700 601 590 600 509 500 423 I• I • 400 269 299 297 300 220 223 • 175 I 200 100 0 2016 2017 2018 2019 2020 • ISSUED 423 601 509 297 590 • PAID 269 299 220 175 223 SEX OFFENDER STATISTICS/JANUARY MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 17 1,581 41 1 TIER 3 15 2,095 30 1 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 194 197 200 150 103 103 100 50 0 DECEMBER JANUARY • TIER 2 194 197 • TIER 3 103 103 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) 5|Page

Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Tim Stump Acting Chief of Police 6|Page

DEPARTMENT OF POLICE Timothy Stump 400 South Queen Street Acting Chief of Police Dover, Delaware 19904 302-736-7111 April 27, 2020 Honorable Robin Christiansen, Mayor MemberS of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of February 2020: COMPLAINTS Total complaints received through February 29, 2020 numbered 7,065 this is an increase of 1,042 complaints over the same period last year. 7,500 7,065 6,893 7,000 6,564 6,610 6,500 • 6,023 6,000 5,500 2016 2017 2018 2019 2020 CRIMINAL INVESTIGATIONS 8 7 7 6 4 2 0 • 3 •-• 1 Burglary Cases 2 Reported in I• 3 February 2 Robbery • 0 Cases 0 Cleared 0 Rape In 0 February • - II 1 0 Homicide Cases Cleared 0 from 0 Sudden Death Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 57 grams/doses of miscellaneous other drugs and $54,498.00 during the month of February. 3,000.00 2,604.80 I - 2,000.00 1,000.00 505.75 12.4 102 25.8 0.00 Marijuana Cocaine Ecstasy (Doses) Prescription Heroin Pills (Doses) • GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 4 3 3 2 1 0 0 0 CI 0 I. 1 0 DVOC/STREET CRIMES 0 0 PATROL 0 0 0 SEU 0 • HANDGUN • RIFLE • SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 65 PARKING 26 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 0 OPEN CONTAINER 20 PARKING DCO’S 0 LOUD NOISE 1 LOUD MUSIC 0 OTHER DCO’s 42 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 122 PARKING COMPLAINTS 0 BUSINESS CONTACTS 293 PEDDLER 0 LIBRARY CHECKS 60 COMMUNITY OUTREACH 98 COMPLAINTS ASSIGNED 64 CRIME PREVENTION CHECK 0 SPECIAL EVENTS 1 TRAFFIC ARRESTS 3 TOTAL CONTACTS 629 BIKE PATROL 0 PROPERTY CHECKS 26 WARNINGS 0 TOTAL CONTACTS 192 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 5 WARRANTS ON FILE 1 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 46 DRUG RELATED ARRESTS 27 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 0 CURFEW CHECKS 120 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 43 WARNINGS 13 FUGITIVES 7 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 262 TRAFFIC ARRESTS The department issued 1,833 traffic citations through this reporting period; this is an increase of 297 citations over the number issued during the same period last year. 3,000 2,628 2,463 2,500 2,000 1,745 1,833 1,536 1,500 1,000 500 0 2016 2017 2018 2019 2020 3|Page

TRAFFIC CRASHES 350 329 300 250 200 150 119 100 50 0 Thru February • Reportable • Non-Reportable 911 Center During the month of February, the Dover Police Department handled 6,515 calls, an increase of 114 calls received during the same period last year. 9,000 8,402 8,000 7,021 7,188 7,000 6,515 6,401 6,000 5,000 4,000 3,000 2,000 1,000 0 • 2016 • 2017 • 2018 • 2019 • 2020 4|Page

CITY ORDINANCE SUMMONS Through February 29 2020, we issued 1,195 city ordinance summons, an increase of 679 summonses for the same period last year. 1,400 1,195 1,200 1,079 990 939 1,000 11 11 1. •• 800 558 585 516 • 600 385 431 400 283 200 0 : I 2016 2017 2018 2019 2020 ISSUED 990 1,079 939 516 1,195 PAID 558 585 385 283 431 SEX OFFENDER STATISTICS/FEBRUARY MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 11 1,023 29 5 TIER 3 12 1,716 44 0 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 197 200 187 150 103 102 100 50 0 JANUARY FEBRUARY • TIER 2 197 187 • TIER 3 103 102 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) 5|Page

Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Tim Stump Acting Chief of Police 6|Page

• PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council April 13, 2020 File Number: AX-20-03 Ordinance Number: 2020-07 Applicants: JACJIM, LLC c/o James McLaughlin Owner of Record: JACJIM, LLC Equitable Owner: N/A Property Address: 679 Horsepond Road, Dover DE Tax Parcel ID #: ED-00-078.00-01-02.02-000 Lot Size: 2.00 acres Present Zoning: BG (General Business Zone) Proposed Zoning: C-3 (Service Commercial Zone) AEOZ (Airport Environs Overlay Zone) • APZ II (Accident Potential Zone II) • 70 DNL B (Noise Zone B) Comprehensive Plan Category 1: High Priority Annexation Areas Designation: Comprehensive Plan Industrial Land Use Designation: Present Use: Wholesaler Proposed Use: Wholesaler

City of Dover Application No.: AX-20-03 Department of Planning & Inspections C-3 Maggies Way C-3 IO D Dr MC Site APZ II IPM C-3 Hor R ond sep d M C-3 M Ln APZ I g Dr C- ty fer Bulldo 3 Laf R-8 M Legend C-3 Subject Property Air Accident Zone Title: Lands of JACJIM, LLC Ordinance #: 2020-XX D Dover Boundary D APZ I Addresses: 679 Horsepond Road D Zoning D APZ II Parcel ID: ED-00-078.00-01-02.02-000 D Dover Parcels D CZ Existing Zoning: BG General Business District Proposed Zoning: C-3 Service Commercial Zone D Kent County Parcels Noise Zones AEOZ Airport Environs Overlay Zone 65db Area A 2012 Buildings Owner: Date: 0 250 JACJIM, LLC 3/23/2020 500 1,000 Feet « - SWPOZ Tier 1 -- 70db Area B 75db Area C 80db Area D

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2020-07 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 679 HORSEPOND ROAD 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from BG - General Business District (Kent County zoning classification) to C-3 - Service 8 Commercial Zone and AEOZ - Airport Environs Overlay Zone (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 BG - General Business District (Kent County zoning classification) to C-3 - Service Commercial 14 Zone and AEOZ - Airport Environs Overlay Zone (City of Dover zoning classification) on that 15 property located at 679 Horsepond Road consisting of 2.00+/- acres, owned by JACJIM, LLC. 16 (Tax Parcel: ED-00-078.00-01-02.02-000; Planning Reference: AX-20-03; Council District: Second) 17 ADOPTED: * 18 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-07 - REZONING - 679 HORSEPOND RD\ORDINANCE #2020-07 Rezoning - 679 Horsepond Rd - First Reading.wpd 19 Actions History 20 April 13, 2020 - Scheduled for First Reading - City Council