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CITY OF DOVER HISTORIC DISTRICT COMMISSION AGENDA THURSDAY, June 18, 2020 – 3:30 PM VITRUAL MEETING The Historic District Commission Meeting for June 18, 2020 at 3:30PM will be held only as a Virtual Meeting using WebEx. This Meeting is being held to satisfy the requirement to meet at least quarterly. Historic District Commission member participants will receive a specific invitation to attend the meeting. Public Participation Information To Attend City of Dover Historic District Commission Meeting of June 18, 2020 Public Participation Information: Dial 1-408-418-9388 Event number/Access code: 129 692 5762 Event password: DoverHDC Event Address: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e44bfcb052a8f12950999705e e0ff0ddc Written comments are accepted via mail to City of Dover – Historic District Commission, P.O. Box 475 Dover DE 19903 and via email at CompPlan@dover.de.us. For problems accessing the meeting, please call the Planning Office at (302) 736-7196. WELCOME ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES OF MEETING on February 20, 2020 COMMUNICATIONS & REPORTS 1. Summary of Activity a. Summary of Applications 2019 and 2020 b. Summary of Architectural Review Certifications for 2020 2. Department of Planning & Inspections Updates NEW APPLICATIONS - None NEW BUSINESS 1. Certified Local Government (CLG) Program a. Update on FFY2019 CLG Grant: Update to Design Standards and Guidelines for the City of Dover Historic District Zone 2. Implementation of 2019 Comprehensive Plan See Project website: https://www.cityofdover.com/2019-comprehensive-plan a. Achievement of Plan Certification b. Implementation Plan ADJOURN THE AGENDA ITEMS MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSION. Agenda Posted: June 9, 2020

CITY OF DOVER HISTORIC DISTRICT COMMISSION February 20, 2020 The Regular Meeting of the City of Dover Historic District Commission was held on Thursday, February 20, 2020 at 3:30 PM with Chairperson Mr. McDaniel presiding. Members present were Mr. Street, Mr. Czerwinski and Mr. McDaniel. Ms. Horsey and Ms. Mason were absent. Planning Office Staff members present were Mrs. Melson-Williams, Mrs. Savage-Purnell and Mr. Coburn (Code Enforcement). APPROVAL OF AGENDA Mr. Street moved for approval of the agenda as amended with New Business being first on the agenda, seconded by Mr. Czerwinski and the motion was unanimously carried 3-0. Ms. Horsey and Ms. Mason were absent. ADOPTION OF MINUTES OF THE REGULAR HISTORIC DISTRICT COMMISSION MEETING OF NOVEMBER 21, 2019 Mr. Czerwinski moved for approval of the meeting minutes of November 21, 2019, seconded by Mr. Street and the motion was unanimously carried 3-0. Ms. Horsey and Ms. Mason were absent. NEW BUSINESS Review of Permits Referred to Commission HI-20-01 Referral of Demolition Permit #20-47 at 229 South Governors Avenue– Referral by the City Planner to the Historic District Commission for Review of Architectural Review Certification for Demolition Permit Application #20-47 for demolition of a vacant commercial/vehicle service building. The property is zoned C-2 (Central Commercial Zone) and is subject to the H (Historic District Overlay Zone). The property is located at the northeast corner of South Governors Avenue and West North Street. The owner of record is Dover Hardware Co. Address: 229 South Governors Avenue. Tax Parcel: ED-05-077.09-04-35.00-000. Council District 4. Mrs. Melson-Williams gave an update on the building located at 229 South Governors Avenue. She stated that there is an existing vacant commercial/vehicle service use building on the site. She stated that a Demolition Permit was to be issued to demolish the vacant and deteriorating building. The integrity of the building has been somewhat compromised by recladding and some changes to the building exterior. The basic form and floor plan of the original service station building can be observed. (There was a Staff Architectural Review Certification Report provided to the Historic District Commission). Mr. Street asked if the Recommendations mentioned in the packet were approved by the Historic District Commission, do they go before the Planning Commission and then become requirements for the Permit? Mrs. Melson-Williams replied in the case of this application the Planning Commission is not involved. This is just acting on the request for the Demolition Permit.

CITY OF DOVER HISTORIC DISTRICT COMMISSION FEBRUARY 20, 2020 Mr. McDaniel mentioned that the applicant (Sunnyfield Contractors) that is demolishing the building has demolished a building for him on Bank Lane that was approved by Staff. Mr. Street mentioned that the Demolition Permit speaks for itself. Mr. McDaniel mentioned that the Commission did not want to see the lot become a parking lot. He mentioned that it is currently being used as a parking lot. The gas tanks were removed from the property previously. Mr. Street moved to approve Demolition Permit as submitted and to move Staff Recommendations to Advisory. The motion was seconded by Mr. Czerwinski and unanimously carried 3-0. Ms. Horsey and Ms. Mason were absent. COMMUNICATIONS & REPORTS Summary of Applications for 2018 and 2019 Mrs. Melson-Williams stated that there were three (3) applications in 2018. The most recent in 2019 was the Referral of Fence Permit #19-1218 at 2 Kings Highway NE that came before the Commission as a consultation. The Permit was issued but she has not seen any activity. Summary of Architectural Review Certifications for 2019 Mrs. Melson-Williams stated that with the Summary of Applications there were 28 applications for the year. Majority of them were addressed by Staff. The Historic District Commission was involved in two of the applications and one that was tied to both the Historic District Commission and the Planning Commission. Majority of the Permits consisted of interior renovations, exterior renovations, roof, Demolition Permits, and signage. Also, included was a Report for the Permit activity in January of 2020 that consisted of interior renovations, fence permit, and roof permit. Mr. McDaniel mentioned that with the first permit from last year at the Governor’s Café, they have started work. Mr. Street asked about a walk-up ATM at the Wells Fargo location. Mrs. Melson-Williams replied that a walk-up ATM would be to the north of the building. Department of Planning & Inspections Update Mrs. Melson-Williams mentioned that since we last met there is a new Planner in the office, Samantha Bulkilvish. She joined us the first week in December. Certified Local Government (CLG) Program Update on FFY2019 CLG Grant: Update to Design Standards and Guidelines for the City of Dover Historic District Zone Mrs. Melson-Williams mentioned that included in your packet was the project narrative. We will be re-evaluating the schedule. We are hoping to get the project started in retaining consultant services. In the late Fall, we were notified by the State Historic Preservation Office that the grant award was going to be slightly increased because of some of the other CLG’s that chose not to apply for money. 2

CITY OF DOVER HISTORIC DISTRICT COMMISSION FEBRUARY 20, 2020 Mr. McDaniel asked will we have enough money to accomplish what needs to be done. Mrs. Melson Williams replied that the money is there. She mentioned the question is the timing. We may be adjusting the scope of work that will need to be accomplished in the Grant year. Mr. McDaniel asked if there was a timeframe to spend the money. Mrs. Melson-Williams replied there is a timeframe for spending the money. Typically, this Grant would end on June 30. In the past, it would be extended to the end of September. We may need to look at exploring that option. Mr. McDaniel asked if the Planning Office was still staff deficient. Mrs. Melson-Williams replied the Planning Office is fully staffed to the positions that we currently have. The overall Department has two new people starting next week. One in the Fire Marshal’s Office and the other in the Code Enforcement Office. We have several employees out on maternity leave or other leave. There is one other open position that they are hoping to fill. Project for Dover’s 2019 Comprehensive Plan See Project website: https://www.cityofdover.com/2019-comprehensive-plan Status of Adoption and Certification of Plan Implementation Plan Mrs. Melson-Williams stated that included in your packet was Chapter 6 which is the Historic Preservation Chapter and the associated maps and Chapter 15 is the Implementation Plan. The Comprehensive Plan went through the process of Public Hearing with the Planning Commission in December and they acted favorably in regard to the Plan. The information was then presented to City Council on January 13, 2020. City Council acted favorably to adopt the Comprehensive Plan. There was a series of individual requests that was dealt with for certain properties that requested different presentations on maps in the Plan. Staff has prepared the adopted version of the Comprehensive Plan that was submitted to the Office of State Planning a couple of weeks ago. It has been forwarded to the Governor for Certification from the Office of State Planning. This is the Final step for the Comprehensive Plan process. We are waiting for the letter. Once we receive the letter, we will incorporate it as part of the Final publication of the document. We consider it to be our Plan in place at the moment. We met the deadline for getting the Plan completed. Mr. McDaniel said congratulations. We need to keep in mind what Chapter 6 states on the various goals and recommendations. A number of action items from all of the topic area chapters are collected in what is Chapter 15 which is the Implementation Plan for the entire Comprehensive Plan. She mentioned the immediate actions are outlined in Chapter 15. The first major task is a Comprehensive Rezoning project that we will have to undertake that compares the Land Development Plan which identifies land use categories for the City. We will need to compare that to our official Zoning Map. She mentioned that Chapter 15 is broken down into projects, studies, code amendments, and other activities. She mentioned the update on page 15-6 for the Design Standards and Guidelines is one of the studies that have been identified in one of the Short-Term Implementation focus timeframe for preservation. Under Ongoing Activities on page 15-3 should be Ongoing Activities related to Historic Preservation. Those include focusing more on public outreach and education opportunities, continued participation as a CLG, and continue to utilize the knowledge and the expertise of the Historic District Commission. 3

CITY OF DOVER HISTORIC DISTRICT COMMISSION FEBRUARY 20, 2020 Mr. McDaniel asked for the properties that changed if they were related to historic properties. Mrs. Melson-Williams replied no. With the Comprehensive Plan, there were a series of six Requests. Five of the requests were related to how properties were being depicted on the Land Development Plan Map. There were six properties that sought something different than what Staff initially put forward. In some cases, what was adopted was Staff’s Recommendations and other cases there was a hybrid of what Staff recommended and what the applicant was seeking. There are changes on map 12-1. There was a Request from the County related to Annexation areas near the Kent Aero Park and in the Horsepond area. It did not change the zoning of anyone’s property. It changes the Land Use category which then relates to potential zoning of a property. Mr. McDaniel asked if the Design Standards and Guidelines would be updated. Mrs. Melson- Williams replied that it is clearly identified as one of the task items that was identified in Chapter 6: Historic Preservation Plan and then were in the Implementation Strategy where they should focus. Mr. Czerwinski asked if it was possible through the Historic Preservation Comprehensive Plan and Design Standard and Guidelines to rewrite the book. Mrs. Melson-Williams replied it could be. It could be a specific Budget request in the case of some of these studies. In the case of our Design Standard and Guidelines, the CLG grant is one of the few opportunities that is out there specific to Historic Preservation. This would require a match in either cash or time. At the current time, we have been getting cash to put into our Budget request to match the grant money. We do not have to rely on Staff time. Volunteer hours can be matched to the CLG Grants. We have been able to keep Budget money so that could help pay for consultant services. Mr. Czerwinski suggested having a budget for the consultant to rewrite the book since it is in the Comprehensive Plan. Mrs. Melson-Williams mentioned that it is in the Comprehensive Plan which gains more weight to it, but there are also more items in the Comprehensive Plan that has weight (priority). Mr. McDaniel asked if there was a consultant Staff had in mind. Mrs. Melson-Williams replied that due to the type of activity there are certain qualifications under the Preservation Act. There are a number of firms out there. Mr. Czerwinski asked if there were any updates on the Loockerman Plaza project. Mrs. Melson- Williams replied there was a Site Permit that was issued in the Fall dealing with utilities. They were somewhat limited in what they could even start before the end of the calendar year because of commitments for use of the Plaza. She is not sure how quickly the project will be moving forward in general. Mr. Czerwinski moved to adjourn the meeting, seconded by Mr. McDaniel and unanimously carried 3-0. 4

CITY OF DOVER HISTORIC DISTRICT COMMISSION FEBRUARY 20, 2020 Meeting adjourned at 4:13 PM Sincerely, Maretta Savage-Purnell Secretary 5

Summary of Permit Applications with Architectural Review Certification 2020 - Updated Thru 5-31-2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/23/2020 19-1476 6 W. Loockerman St. Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for tenant fit Renovations required for interior work. out of office space on second floor. 1/6/2020 19-1635 120 S. Governors Avenue Fence Permit Staff Approval. Replacement of wood pieces on existing wood fence associated with commercial building. 1/22/2020 19-1674 15 Loockerman Plaza, City Roof Permit Staff Approval. Roof replacement on City Hall one Hall story west wing area. Reclad mansard roof areas with synthetic slate roof shingles to match main section of building. 2/6/2020 20-01 131 W Loockerman Street, Sign Permit Staff Approval. Window signs and Roof Sign on Handyman Humpfries corner of pent roof structure for business located in first floor storefront area. 3/17/2020 19-1575 54 S. State Street, Temporary Sign Permit Staff Approval Installation of temporary banner Presbyterian Church 12/9/2019 - 12/26/2019. 3/6/2020 20-193 214 S. State Street Roof Permit Staff Approval Roof replacement with architectural shingles on rear addition; limited visibility from street. 3/16/2020 20-202 22 The Green, Delaware Building Permit - Exterior Staff Approval Replacement of fire escape on rear State Housing Authority Renovations (west) elevation; exterior Offices restoration/repair and painting of masonry & stucco, windows, shutters, woodwork, gutters; roof replacements - architectural shingles and membrane roofing

Summary of Permit Applications with Architectural Review Certification 2020 - Updated Thru 5-31-2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 3/16/2020 20-206 16 The Green, Delaware Building Permit - Exterior Staff Approval Replacement of existing ramp on State Housing Authority Renovations rear (north) elevation; exterior Offices restoration/repair of masonry & stucco, windows, shutters, woodwork, gutter & downspouts; roof replacements 3/13/2020 20-219 5 Kings Highway, NE Demolition Permit - Accessory Staff Approval Demolition of freestanding garage Structure building. 4/27/2020 20-335 15 Kings Highway, NE Sign Permit Staff Approval Installation of projecting sign on metal bracket for office tenant 5/21/2020 20-047 229 S. Governors Avenue Demolition Permit HDC Approval of ArchRevCert for Approval by HDC on 2/20/2020. Demolition, HI-20-01 Demolition of one story masonry commercial/vehicle service building. 5/28/2020 20-287 411 Legislative Avenue, Building Permit - Exterior Staff Approval Renovation of Entry Stairs for Legislative Hall Renovations precast stone treads, brick, and handrail system improvements. 5/11/2020 20-346 25 W. Loockerman Street Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for café space Renovations required for interior work. on first floor. 5/6/2020 20-358 2-4 The Green, Office Administrative Permit - Roof Staff Approval Replacement of mansard roof with Building Permit synthetic slate shingle material and other roof & trim work repairs. 5/11/2020 20-368 417 S. State Street Building Permit - Exterior Staff Approval Restoration/repair of masonry Renovations repointing, shutters, woodwork repair, and exterior repainting. 5/26/2020 20-401 45 The Green, Sykes Roof Permit Staff Approval Roof Replacement of flat roof Building membrane, select repair of slate roof areas (west wing and rear), woodwork, gutter, chimney repair.

City of Dover Historic District Commission Summary of Applications 2020 Updated thru May 31, 2020 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-20-01 Referral of 229 South Governors Demolition Permit - Permit #20-47 referred to HDC by City Permit Application received 1/14/2020. Demolition Avenue, Action Tire Building Planner 2/11/2020 for consultation on Permit approved for issuance per HDC Permit #20-47 Architectural Review Certification; action. Commercial/Vehi 2/20/2020 HDC recommended cle Service approval of ArchRevCert Building

City of Dover Historic District Commission Summary of Applications 2019 Updated thru May 31, 2020 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-19-01 Information on Downtown Dover; Presentation Informational Presentation and Information heard on grant funded Mural Downtown Dover Potential Mural Consultation on Wall Preparation for S. project from Design Committee of Mural Project Location at 109-113 Bradford St. elevation - HDC Downtown Dover Partnership; Property W. Loockerman recommendation to not allow painting Owner to be advised that masonry wall Street of an existing masonry wall should not be painted HI-19-02 CLG Grant Certified Local Information File Notice of Eligibility for Grant Grant Application submitted; email of Application for Government 6/14/2019; FFY2019 CLG Grant award; awaiting Formal Award Letter and FFY2019 Application for Grant Application submitted 7/11/2019 to Letter of Agreement; Grant Timeframe Funding SHPO Summer 2019-6/30/2020 HI-19-03 Information on Historic District and Information File Informational Presentation by City's Ongoing efforts to establish provisions for Small-Cell Citywide Electric Director to HDC design, permitting, and implementation Wireless Facilities HI-19-04 Referral of Fence 2 Kings Highway NE Fence Permit Permit #19-1218 referred to HDC by Permit application received 9/4/2019; HDC Permit #19-1218 City Planner 9/9/2019 for consultation authorizes fence height and recommended on Architectural Review Certification; elements, materials, & location; Permit Considered at 9/19/2019 HDC Meeting issued 10/23/2019 subject to conditions of - approval granted for 5 ft. metal Architectural Review Certification. picket fence with recommendations on brick piers, pergola, and fence materials & location

Project Narrative FFY2019 Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies The City of Dover is proposing a preservation planning project to evaluate and update portions of the Design Standards & Guidelines for the City of Dover Historic District Zone document. The result of the project will be a Draft Addendum document focusing on modern and technological advancements in materials and construction activities of items discussed in the Design Standards & Guidelines. The current Design Standards & Guidelines for the City of Dover Historic District Zone document was created1 and adopted in 1992-1993 with the formal establishment of the City’s Historic District Commission (HDC) by ordinance adopted July 26, 1993. The ordinances of the City of Dover allow for the designation and protection of historic properties. The purpose of Historic District regulations is: “to preserve and enhance that unique character and value of the old portion of Dover as an area of special charm and interest. It is particularly intended that the regulations prevent, in the historic district, any change of conditions that would be deemed to be a disfigurement or degradation of the present unique visual and architectural qualities of the district.” (Zoning Ordinance, Article 3, Section 21) The geographic boundaries of the Historic District (H) zone are established as a zoning classification. The original boundaries of the Historic District established in 1961 were generally described as extending from just north of Division Street south to South Street inclusive of the properties fronting on South State Street and The Green then east to the St. Jones River. In 1997, the boundaries of the Historic District Zone were expanded to include properties fronting on West Loockerman Street from Bradford Street to the railroad corridor and areas in the vicinity of South Governors Avenue, South Bradford Street, North Street, and Bank Lane. The areas of expansion included many commercial and residential properties listed in the National Register of Historic Places as part of the Victorian Dover Historic District. See attached Map of City of Dover Historic District showing the current boundaries (shaded in orange). As a preservation and redevelopment tool, the Design Standards and Guidelines provide guidance for property owners, design professionals, staff and the Historic District Commission (and Planning Commission). The “historic district design guidelines and standards” are defined by the Zoning Ordinance as follows: “Historic district design guidelines and standards: The document adopted by the City of Dover Planning Commission as being the source reference document for construction and maintenance of buildings, structures, and additions with the Dover Historic District and which is the guiding document for the historic district commission and city planner in their review of applications for architectural review certification.” Therefore, it is utilized as a guiding document in the decision making process of reviewing of construction activities in the Historic District zone for issuance of Architectural Review Certification (Zoning Ordinance, Article 10 Section 3). Applications for Architectural Review Certification are reviewed by the City Planner (Staff), the Historic District Commission, and Planning Commission. See the following code excerpt regarding the architectural review standards. 1 The current document Design Standards and Guidelines for the City of Dover Historic District Zone was prepared in 1992 by John Milner Associates Inc. with funding by a grant from the National Park Service, U.S. Department of the Interior and administered by the State Historic Preservation Office. City Planning Staff, the State Historic Preservation Office, the Friends of Old Dover, Main Street Dover, and other interested parties participated in the development of the document.

Zoning Ordinance, Article 10 Section 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. (B) The city planner, historic district commission or planning commission shall not consider normal maintenance and repair (see definitions, article 12), interior arrangement, or building features not subject to public view. The Zoning Ordinance references the Design Standards & Guidelines when establishing the Architectural Review Certification process for the City of Dover’s Historic District zone (H). An Architectural Review Certificate is required for a demolition, erection, reconstruction, alternation, restoration or exterior repairs on properties within the Historic District. Most projects within the Historic District are eligible for administrative review of the Architectural Review Certificate as part of the Building Permit process for such projects as signs, roof and door or window replacement, and exterior finish/siding/trim work renovations. Project activities only involving interior renovations are not subject to the Architectural Review Certification process. For example, in calendar year 2018, a total of forty-seven (47) applications (permit activity in the Historic District) were reviewed under this process with 38 Permits requiring Architectural Review Certification and 9 Permits not requiring Architectural Review Certification. 2 Historic Preservation Planning is part of a comprehensive approach to land use planning in the City of Dover. In Dover’s current plan, the 2008 Comprehensive Plan (as amended) this information is presented in Chapter 6 - Historic Preservation and associated Map 6-1. The 2008 Comprehensive Plan includes sets forth goals and a series of recommendations for each goal. The Historic Preservation Goals are as follows: Goal 1: Preserve and Protect Historic Resources Historic Goal 2: Provide and Promote Incentives for Preservation Activities Preservation Goal 3: Increase Public Information on Historic Resources Goal 4: Collaborate with Diverse Groups and Governments 2008 Comprehensive Plan, excerpt from Table 1-1: Plan Chapter Goals To achieve Goal 1, one of the adopted Recommendations was the Evaluation of Design Standards and Guidelines since the original document was adopted in the early 90s. The recommendation also suggested consideration of the standards and guidelines for the levels of protection for The Green and the Loockerman Street areas. For this project for an Addendum to the Design Standards & Guidelines, the City of Dover will seek to hire a consultant through a Request for Professional Services process to assist the Historic District Commission and Planning Staff with the project. The consultant will be required to have a Principal Investigator (PI) who meets the professional qualification standards in 36 CFR 61. Also involved in the project, the Historic District Commission consists of five (5) appointed members and the Planning Commission3 consists of nine (9) appointed members. The Planning Staff serves as staff support to the Historic District Commission and will manage the activities of this project. 2 The volume of Permit Activity in the Historic District over the past five years has averaged 52 applications a year with a majority of them eligible for Architectural Review Certification review by Staff. 3 The Planning Commission, per the Zoning Ordinance, Article 10 Section 3.25(A), is involved in the formal adoption process for the Historic District guidelines.

With the project, we hope to create an Addendum to the Design Standards & Guidelines that focuses on the modern and technological advancements in materials and construction activities. In recent years, the use and role of alternative and composite materials in construction has increased with options for wood composites, PVC/vinyl products, and others. In addition, features like solar panels and other conservation related measures have become more common place. This Addendum will focus on these types of materials and items as associated with the practices for maintenance, preservation and construction activities within the Historic District. Components of the Addendum document will continue to provide guidelines for treatment of historic properties and features focusing on maintenance, repair, alternations, and preservation or restoration of existing buildings; guidelines for new construction activities (additions and new buildings), guidelines for demolition activities; guidelines for landscaping and site elements, and guidelines for signage. The document is to be consistent with the Secretary of Interior Standards for Treatment of Historic Properties (Rehabilitation Standards and Guidelines). The project will consist of a series of phases: Planning, Public Outreach, Guidelines Revision and Refinement, and Preparation of Draft Addendum Document. The following chart outlines the anticipated activities of the project. Timeframe Project Phase Activities and Products September 2019 Consultant Services Develop RFP and release. Select Consultant September – October 2019 ed Planning Meetings with Consultant, vis Staff and HDC to outline Re general project approach, be goals and format for Addendum guidelines, to determine public input ule strategy. November 2019 – January Public Outreach Analysis of guidelines. 2020 ed Conduct focus ch groups/stakeholder meetings eS and a Public Workshop. January 2020 – April 2020 am Guidelines Revision & Prepare example page format Refinement (text and photographs). Tim Meetings with Staff and HDC efr to present drafts. Review of multiple Drafts by Staff, HDC. May 2020 – June 2020 Preparation of Draft Conduct Public Workshop on Addendum Document Draft. Review of Draft by State Historic Preservation Office. The specific scope of work, tasks, and deliverables by the consultant will be further refined with Planning Staff. Electronic copies of documents are anticipated for use at meetings and posting on the City’s website for review. Subject to the selection of the consultant, the Project’s work timeframe is expected to be September 2019 through June 2020 with the formal review process to adopt the Draft Addendum Document to follow in Summer 2020 with the Historic District Commission and Planning Commission.

Adopted – 1.13.2020 Chapter 15 Implementation Plan Dover 2019 Comprehensive Plan CHAPTER 15 IMPLEMENTATION PLAN For a Comprehensive Plan to be effective in guiding the growth and improving quality of life within a city, it must identify specific actions and timeframes for implementation. This Chapter identifies the actions and projects necessary for implementation of the 2019 Comprehensive Plan, as well as the process for amending the Plan. The City’s success in meeting the upcoming challenges will in large part be determined by the actions it takes in the coming years. While each chapter of the 2019 Comprehensive Plan includes a series of recommendations for the specific topic area, this Chapter focuses on the projects, studies, code amendments, and other activities necessary to implement the Comprehensive Plan. The actions are grouped by timeframe for accomplishment of the specific action item. The City Manager, City Planner, and other Department Directors will be responsible for incorporating the various actions and projects into their annual work plans to ensure that projects and tasks are completed in accordance with the Comprehensive Plan. The Planning Office will report annually to City Council and to the Office of State Planning Coordination on the progress of implementation. The following is a categorized list of the actions required to implement the 2019 Comprehensive Plan such that its Goals and Recommendations are achieved during the ten-year planning period. IMMEDIATE ACTIONS - 2019 The two most important and time-sensitive actions that are required by Delaware Code are the adoption of the Comprehensive Plan and the Comprehensive Rezoning of all parcels that will now be inconsistent with the Land Development Plan. Adoption of the Comprehensive Plan The first step in the implementation process of the Comprehensive Plan is the official adoption. The process for adopting a Comprehensive Plan is spelled out in State law (Delaware Code, Title 29, Section 9103). A proposed municipal comprehensive plan is submitted to the Office of State Planning Coordination which shall solicit the comments of state agencies and those of other potentially impacted jurisdictions. This is accomplished through the submission to Preliminary Land Use Service (PLUS). The Office shall follow the process and procedures set forth for the Preliminary Land Use Service (PLUS) and shall provide the municipality with a report: 2019 Comprehensive Plan Adopted 1.13.2020 Page 15 - 1

Adopted – 1.13.2020 Chapter 15 Implementation Dover 2019 Comprehensive Plan 1. Documenting the degree to which the municipality has incorporated the State’s goals, policies and strategies. 2. Listing findings, recommendations and objections, including adverse fiscal impacts 3. Identifying improvements, revisions or other actions desired to address and resolve inconsistencies. 4. Setting forth a timetable and process for negotiations to achieve consistency. The Release DRAFT 10.1.2019) of the 2019 Comprehensive Plan was submitted for PLUS Review on October 1, 2019 and the comment review letter (Report) dated November 8, 2019 was received. The PLUS review comments and information revisions to the plan were considered by the City Staff and incorporated into the release of the Final DRAFT (12.3.2019) 2019 Comprehensive Plan. The City must also provide an opportunity for public review and comment and shall provide such review and the proposed Comprehensive Plan to the City Planning Commission and the City Council. The first step in the implementation process of the Comprehensive Plan is the official adoption by the Planning Commission and City Council as required under Delaware law. Both Planning Commission and City Council adopting the Plan affirms their common goal with respect to the future. This occurred on December 16, 2019 with the City of Dover Planning Commission and January 13, 2020 with the Dover City Council. See Chapter 4 – Citizen Participation for a more detailed description of the formal review and adoption process for the 2019 Comprehensive Plan. Upon adoption and satisfaction of the PLUS comments the Plan shall be submitted for Certification by the Governor. The final publication version of the 2019 Comprehensive Plan: Planning for a Bigger, Better Dover as adopted on January 13, 2020 has been prepared for this submission. Comprehensive Rezoning/Zoning Map Revisions As a part of the Comprehensive Plan implementation process, the City’s Official Zoning Map must be evaluated for consistency with the Land Development Plan. Zoning changes necessary to implement the Land Development Plan will be evaluated immediately after the Plan is adopted. The Land Development Plan (Chapter 12 and Map 12-1) is the basis for zoning within the City. Within 18 months of the Comprehensive Plan’s adoption, all zoning throughout the City must be consistent with the Land Development Plan. This Comprehensive Rezoning project will involve review by the Planning Commission and City Council with opportunities for public input through public hearings before each body. ONGOING ACTIVITIES Many implementation tasks are not tied to a specific study, project, or code change rather they are tasks that are addressed on a routine and continuing basis throughout the planning period. They may result in one or more specific actions as appropriate. These on-going activities are listed by topic area. Page 15 - 2 – 2019 Comprehensive Plan Adopted 1.13.2020

Adopted – 1.13.2020 Chapter 15 Implementation Plan Dover 2019 Comprehensive Plan Natural Resources and Environment • Continue to support native tree planting and landscaping programs and tree/natural area maintenance through the Development Advisory Committee and the Department of Public Works. • Share the FEMA floodplain maps and information which pertain to the City to ensure homeowners, businesses and developers have accurate information about flood risks through a variety of outreach methods i.e. workshops, website, etc. • Continue to utilize the knowledge and expertise of the Silver Lake Commission as advocates for the Lake, advisors to the City Council on matters regarding the Lake, and as liaisons between the City, the public, and DNREC regarding Lake management issues. • Continue public education, outreach, and participation/engagement measures for water quality and related activities identified in Dover’s Municipal Separate Stormwater System (MS4) program. Historic Preservation • Conduct Public Outreach and Education opportunities regarding Historic District programs. • Continue participation as a CLG (Certified Local Government). • Utilize knowledge and expertise of Historic District Commission focused on preservation and protection of historic resources. Utilities and Infrastructure • Educate the public on floodplain topics through outreach to homeowners and residents focusing on helping residents understand their flood risk and what they can do to mitigate flooding in the City. • Continue enforcement of floodplain regulations and associated construction codes. • Implement a plan to remove sources of inflow and infiltration in the City’s Wastewater Systems. • Continue to implement Green Energy Goals to help improve the effectiveness and efficiency of our resource management systems, particularly with electricity. • Proactively maintain and improve the City’s utility infrastructure (water, sewer, stormwater, and electric). Community Services and Operations • Evaluate the levels of City Services as they pertain to police, fire, and emergency response times. Service levels should be maintained or exceed their current status as Dover grows in population and land size. • Continue to build a robust online presence and implement other outreach communication efforts for the City focusing on City initiatives, education on City ordinances, and promoting Dover as a desirable place to live, work, and play. • Ensure existing services and facilities at the Dover Public Library building are maintained and expanded to support the number of daily visitors it encounters. • Improve the City’s customer service functions so that more types of applications, payments, and inquiries can be made online through the City’s website or are made 2019 Comprehensive Plan Adopted 1.13.2020 Page 15 - 3

Adopted – 1.13.2020 Chapter 15 Implementation Dover 2019 Comprehensive Plan available through other communication methods for those with limited access to electronic media formats. • Support the Police Department’s goals and strategies for improving public safety as outlined in the Police Strategic Plan. Transportation • Encourage augmentation of new and existing transit stops with bicycle and pedestrian facilities, as well as shelters to protect riders from inclement weather. • In collaboration with DART, enhance transit connections between neighborhoods and employment centers, institutions, commercial areas, schools, recreational facilities, and locations with large transit-dependent populations. • Continue to play an active role in the Dover/Kent County MPO. • Maintain the City-owned street and alley systems. • Continue to coordinate development activities within the City of Dover with DelDOT through the Development Advisory Committee and other interactions. • Continue implementation of the Bicycle Plan and the Pedestrian Plan. Economic Development • Ensure that the City has the capability and resources to effectively market and promote itself by identifying points of contact, protocols, processes, and marketing strategies. • Develop a package of promotional materials suitable for a variety of audiences and uses, including print media, social and web presence, and general distribution with a hierarchy of consistent messages and information. • Routinely review commercial, industrial and related ordinance provisions to ensure that they remain contemporary and support changing concepts of work, shopping and living. • Reassess Dover’s (and Kent County’s) economic strengths and opportunities through a comprehensive economic analysis and assessment. • Support opportunities to expand aviation facilities as well as access to these facilities. Housing • Continue to conduct housing inspections on rental housing to ensure the compliance with City Codes. • Continue to work with other housing agencies to eliminate severe housing conditions that constitute immediate health or safety hazards to the occupants. • Work with housing providers and developers to construct affordable rental housing options throughout the City including accessible housing for persons with disabilities. • Continue to work with housing providers to end homelessness and increase the number of permanent supportive housing options. • Support programs to address housing inequities and injustices and promote neighborhood initiatives to address hazards. • Update and adopt the 2020-2024 Community Development Block Grant Consolidated Plan. Page 15 - 4 – 2019 Comprehensive Plan Adopted 1.13.2020

Adopted – 1.13.2020 Chapter 15 Implementation Plan Dover 2019 Comprehensive Plan Emergency Operations Planning • Continue to comply with the National Incident Management System (NIMS) through participating in appropriate staff training and holding drills to prepare for potential disasters. • Increase the staff training and education available to ensure all essential staff are trained in NIMS and familiar with the Dover Emergency Operations Plan (DEOP). Planning and Use of Lands and Buildings • Support the adaptive mixed reuse of existing buildings throughout the City. • Continue to evaluate and adopt the latest versions of the Building Codes and Fire Codes. • Increase coordination with development community and design professionals on City’s regulations. SHORT TERM IMPLEMENTATION (2019-2021) The following is a listing of projects, studies, code revisions, and other activities that will be initiated or focused on during the two years immediately following Comprehensive Plan adoption. Projects Projects - Transportation • Update the “Agreement Regarding Dover US 13/Bay Road Corridor Transportation Improvement District” to set boundaries, target horizon year, and service standards. • Work with DelDOT and the Dover/Kent County MPO to develop a Transportation Improvement District for the Route 13/Bay Road Corridor in Dover. Projects – Economic Development • Implement a marketing plan for Garrison Oak Business and Technology Center including establishing a web presence, ensuring listing for economic development, improving signage, and site enhancement. Projects – Downtown Revitalization • Develop and implement a Downtown parking plan. • Promote the vitality of the Downtown Development District by developing a shared vision for the Downtown strategically addressing crime, vacancy, and blight. • Develop revised or new incentives. • Implement a neighborhood development strategy for adjacent commercial and residential areas. Projects - Community Services and Operations • Develop and implement a government/civic complex plan addressing needed City government offices and facilities. 2019 Comprehensive Plan Adopted 1.13.2020 Page 15 - 5

Adopted – 1.13.2020 Chapter 15 Implementation Dover 2019 Comprehensive Plan • Implement the City’s Enterprise Resource Planning (ERP) Project to support the business processes of the City through improved access and management of City data. Studies Studies – Natural Resources and Environment • Evaluate the City’s requirements for providing active recreation areas for new residential developments. Studies – Historic Preservation • Evaluate and update the Design Standards and Guidelines for the Historic District Zone. Studies – Community Services and Operations • Evaluate the design of City-owned buildings to identify opportunities for improving their security and disaster-readiness. Studies - Transportation • Identify current Safe Routes programs and evaluate deficiencies. Studies – Economic Development • Evaluate potential access to the Garrison Oak Center from State Route 1 with an Alignment Study to determine feasibility and location of future road connection. • Participate in development of a Joint Land Use Study with Dover Air Force Base. Studies – Housing • Participate in the development and adoption of the 2019 Fair Housing Plan. Code Amendments Code Amendments – Natural Resources and Environment • Update and maintain the Source Water Protection Overlay Zone (SWPOZ) on the City’s Zoning Map to ensure it covers all lands identified for protection by DNREC’s Source Water Map as wells and excellent recharge areas. Code Amendments – Transportation • Explore current ordinances and site plan requirements to better incorporate non - motorized elements into land development plans. Code Amendments - Housing • Amend provisions in the Zoning Ordinance for the definition of “family” to remove undue restrictions for members of protected classes. • Amend provisions in the Safe Communities Initiative that may be a violation to Fair Housing. Page 15 - 6 – 2019 Comprehensive Plan Adopted 1.13.2020

Adopted – 1.13.2020 Chapter 15 Implementation Plan Dover 2019 Comprehensive Plan Other Activities Other Activities – Natural Resources and Environment • Implement a Stormwater Utility with the City to help fund the maintenance of stormwater infrastructure that improves water quality. • Evaluate the process for referring development projects to the Silver Lake Commission to ensure they review all projects which may have significant impacts on Silver Lake. Other Activities – Community Services and Operations • Ensure that the City’s contracted Ambulance Service can meet the service demands placed on it. Other Activities – Transportation • Evaluate the 2008 Delaware Route 8 Concept and Operations Study and the 2007 US Route 13 Circulation Study to determine if updated plans are needed. • Advocate certain projects and studies to be placed in the Dover/Kent County MPO Transportation Improvement Program (TIP) and the DelDOT Capital Transportation Program (CTP). Each year the Dover City Council develops listing of prioritized projects. Other Activities – Housing • Update and adopt the 2020-2024 Community Development Block Grant Consolidated Plan. INTERMEDIATE TERM IMPLEMENTATION (2022 – 2025) The following is a listing of projects, studies, code revisions, and other activities that will be initiated two to five years following Comprehensive Plan adoption. Projects Projects – Natural Resources and Environment • Develop an Open Space, Parks & Recreation Master Plan. • Implement the completed Master Plans for Schutte Park and Dover Park. • Develop a Master Plan for Silver Lake Park. Projects – Transportation • Conduct a community-engaged process to designate new Safe Routes and develop their programming. • Update and Implement the Bicycle Plan and the Pedestrian Plan. 2019 Comprehensive Plan Adopted 1.13.2020 Page 15 - 7

Adopted – 1.13.2020 Chapter 15 Implementation Dover 2019 Comprehensive Plan • Work with DelDOT, property owners, and the Dover/Kent County MPO to implement the Division Street/Forest Street Dover Capital Gateway Plan and the Delaware Route 8 Concept and Operations Study. Projects – Economic Development • Facilitate the establishment of the Central Delaware Aviation Center/aviation and aeronautics employment center through completion of the DAFB Joint Use Agreement and a master plan for development of the facility. Studies Studies – Natural Resources and Environment • Work with DNREC to identify potential water quality improvement projects in major City water bodies such as Silver Lake. • Conduct a “vulnerability assessment” of the City to determine which people and places within Dover are most at-risk from climate change pressures. Studies – Historic Preservation • Evaluate appropriate areas for expansion of the Historic District (H) Zone. • Evaluate areas listed or eligible to be listed on the National Register for Historic Places for inclusion within the City’s Historic District (H) Zone. Studies – Community Services and Operations • Assess all City buildings to determine if they are adequately able to support City staff and day-to-day operations in the City. Create plans for improving these buildings or moving to new ones if they are found to be inadequate. Code Amendments Code Amendments – Natural Resources and Environment • Improve water quality and floodwater absorption capacity in the City through code amendments addressing topics such as pervious paved surfaces, stormwater management areas, and hydric soils. • Reduce air quality impacts and climate change impacts through code amendments which aim to improve access to alternative forms of transportation. Code Amendments – Historic Preservation • Identify and study areas for local Historic District designation (H - Historic District Zone). • Refine procedures for Architectural Review Certification process. Code Amendments - Housing • Develop code amendments considering an alternative housing options for group, transitional, and supportive housing. Page 15 - 8 – 2019 Comprehensive Plan Adopted 1.13.2020

Adopted – 1.13.2020 Chapter 15 Implementation Plan Dover 2019 Comprehensive Plan Other Activities Other Activities - Transportation • Encourage DART to share the Dover Transit Center with private intercity buses. LONG TERM IMPLEMENTATION (2025 AND BEYOND) Long term projects are those tasks, that while important components of the Plan, will be undertaken later in the planning process. This may be a function of timing, resources, research and data requirements, and dependence on completion of preceding tasks. Some identified projects, studies and activities may be multi-phased initiatives or ongoing large projects. Projects Projects – Community Services and Operations • Implement a plan to remove sources of inflow and infiltration in the City’s Wastewater Systems. • Obtain Accreditation with the American Public Works Association in recognition of high standards and professionalism. Studies Studies – Natural Resources and Environment • Proactively plan for the impact new technologies such as alternative fuels, online goods and services delivery, and self-driving cars will have on lifestyles and travel. Studies – Utilities and Infrastructure • Ensure that the City’s Utility Plans of the Department of Public Works and the Electric Department are kept up to date, noting that they need to be updated every 10-15 years. Studies – Economic Development • Address development opportunities for West Center City area including review and implementation of prior planning studies. Code Amendments • Regularly review and revise the Zoning Ordinance, Land Subdivision Regulations and Dover Code of Ordinances to endure that they reflect current conditions and trends, are efficient to administer, and promote sound land use and development in the City. Other Activities Other Activities – Natural Resources and Environment • Improve the City’s Bicycle and Pedestrian networks in accordance with the recommendations of the Bicycle Plan and Pedestrian Plan. 2019 Comprehensive Plan Adopted 1.13.2020 Page 15 - 9

Adopted – 1.13.2020 Chapter 15 Implementation Dover 2019 Comprehensive Plan Other Activities – Historic Preservation • Complete a Self-Assessment for the Historic District Commission. • Implement methods of on-going communication with historic property owners. Other Activities – Transportation • Support the return of passenger rail service. • Identify new transportation needs and ensure the City has the infrastructure to accommodate evolving technologies. Other Activities - Housing • Collaborate with public health agencies, housing authorities, advocacy groups, and others on matters concerning housing and health. COMPREHENSIVE PLAN 2029 Planning is a process. It is not a product or a report. It is not done when this Comprehensive Plan is adopted and certified. During the 2019-2029 planning period, Staff will regularly track and monitor development activities, study and identify economic and demographic trends, and assess the implementation of the Plan’s objectives. Through coordination with the Office of State Planning Coordination, the Dover/Kent County MPO, the Kent Economic Partnership, the Downtown Dover Partnership and other stakeholders, regular analysis of contemporary data (including the 2020 Census); and ongoing community input, the Staff will build the basis for the next Comprehensive Plan. The process to develop the next Comprehensive Plan document for 2029 will need to begin at least in the prior year to determine the plan preparer (Staff or Consultant), the format of plan, and the types of outreach activities. COMPREHENSIVE PLAN AMENDMENTS The City may, from time to time, amend the Comprehensive Plan as circumstances unforeseen at this time arise that require such amendments. Any amendments to the Comprehensive Plan must be approved by City Council, by recommendation of the Planning Commission, and submitted to the Office of State Planning Commission for review before they become effective. Comprehensive Plan Amendments can fall into two categories: Minor Variations and Comprehensive Plan Amendment Requests. Requests to amend the Comprehensive Plan may be initiated by Planning Staff, City Council, or applications from the general public. Upon receiving a request to amend the Comprehensive Plan, the City Planner will determine whether the request is considered a Minor Variation or a Comprehensive Plan Amendment Request. Minor Variations Any application for Rezoning or Annexation that is inconsistent with the City of Dover’s Comprehensive Plan, but where the non-conformity is of a minor, relatively insignificant nature Page 15 - 10 – 2019 Comprehensive Plan Adopted 1.13.2020

Adopted – 1.13.2020 Chapter 15 Implementation Plan Dover 2019 Comprehensive Plan shall be considered a Minor Variation. A Rezoning shall be considered a Minor Variation from the Comprehensive Plan when the following conditions are met: a) The rezoning is of a unique circumstance and cannot set precedent for other lands in the vicinity of the rezoning; and b) The relative size of the rezoning or the variation from the land use recommended by the Comprehensive Plan is so minor that it would have no impact on the goals and objectives of the Comprehensive Plan; and c) The proposed zoning is adjacent to or in the immediate vicinity of other similarly zoned lands and would not alter the pattern of development in the area. When the City Planner determines that a request qualifies as a Minor Variation, he/she will submit the requested amendment to the Office of State Planning Coordination in writing including a map of the area with the Land Development Plan classifications and an explanation of how the proposal qualifies as a Minor Variation. If the Office of State Planning Coordination concurs with the City Planner, the application will be considered consistent with the Comprehensive Plan and processed according to the proper procedure for the Rezoning or Annexation request. If the Office of State Planning Coordination does not concur, then the application will be considered a Comprehensive Plan Amendment Request. Comprehensive Plan Amendment Requests For those requests that may not be considered a Minor Variation, the applicant must file a Comprehensive Plan Amendment Request. As established in the Memorandum of Understanding for PLUS, the City has agreed to submit an Application (of the Comprehensive Plan Amendment Requests) for comments to the State Office of Planning Coordination’s Preliminary Land Use Services (PLUS) review process. In these cases, the City is the entity that must submit a request for PLUS review. When the City Planner determines that a request is considered a Comprehensive Plan Amendment Request (not a Minor Variation), it will be subject to the following process. The City will submit Comprehensive Plan Amendment Requests for consideration through the PLUS Process in January of each year. Applications for Amendments to the Comprehensive Plan must be received by the City Planning Office by December 15th. The City will compile any requests received into one submission to the Office of State Planning Coordination, regardless of Planning Staff concurrence with the Request. Comprehensive Plan Amendment Requests will be processed annually, in accordance with the schedule in Table 15-1. Table 15-1: Amendment Submission Schedule Milestone Date Application Deadline December 15th Submission to PLUS 1st Working Day of January PLUS Meeting Late January DAC Staff Meeting Late January/February DAC Applicant Meeting February Planning Commission Hearing February City Council Hearing & Action March 2019 Comprehensive Plan Adopted 1.13.2020 Page 15 - 11

Adopted – 1.13.2020 Chapter 15 Implementation Dover 2019 Comprehensive Plan There are specific application forms and checklists for Comprehensive Plan Amendment Requests. Prior to submitting an application for Comprehensive Plan Amendment, an applicant must hold a Pre-Application meeting with Planning Staff. Submission materials for Comprehensive Plan Amendments will require the applicant to provide the following information (prepared by a design professional): a completed Comprehensive Plan Amendment Application, other appropriate application forms based on the request type, property information (drawing), an analysis of the surrounding land uses and zoning classifications, a statement on how the request is consistent with the goals of the Comprehensive Plan, and the fee associated with the application. For Rezoning and Annexation applications, all other requirements must be met for the submission. It is noted that Comprehensive Plan Amendment Requests that are associated with a Request for Annexation of lands located in Annexation Category 3 and in Areas of Concern may be considered at any time and not held to the once-a-year filing requirement. A Plan Amendment is required to change the Annexation Category and to identify potential Land Use Category (classification for the property). However, they will still be subject to the Preliminary Land Use Service (PLUS) review process. CONCLUSION The 2019 Comprehensive Plan is the culmination of more than a year’s effort, led by the Planning Office, in conjunction with other City Departments, the City Council, the Planning Commission, the Historic District Commission, and the citizens of Dover. This project has worked to define the future of Dover. Public input is at the heart of the goals, recommendations, and implementation actions of the Comprehensive Plan. The Comprehensive Plan is intended to be a living document that will guide the actions of City government as it addresses the challenges of a growing City. The public input does not end with the adoption of the Comprehensive Plan; rather, the public is encouraged to stay involved in the implementation of the Plan to ensure that Dover continues to be a place where people want to live, work and play. Page 15 - 12 – 2019 Comprehensive Plan Adopted 1.13.2020