Council Packet

Regular City Council Meeting Agenda July 13, 2020 - 7:30 p.m. This meeting will be held electronically. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e87fa3e8a55d73633e5ad4 bf5bac38128 Event number: 129 831 3192 Event password: DOVER (if needed) Invocation by Mayor Robin R. Christiansen Pledge of Allegiance Led by Councilman Slavin Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of June 22, 2020 2. Tribute No. 2020-02 - Frederick Tolbert, Sr. * 3. Council Committee of the Whole Report - June 23, 2020 A. Utility Committee (1) Evaluation of Bids - Meeting House Branch Sewer Replacement (Committee recommendation: Award the contract to Teal Construction, Inc. for the City of Dover Meeting House Branch Sewer Replacement Project, Bid #20-0027PW, for $205,665.00) (2) Extension of NAES (North American Energy Services) Contract through June 30, 2021 (Committee recommendation: Approve the Second and Amended Restated Operation and Maintenance Agreement between NAES Corporation and the City of Dover, a one-year extension through June 30, 2021)

Council Agenda - July 13, 2020 Page 2 * 3. Council Committee of the Whole Report - June 23, 2020 (Continued) B. Legislative, Finance, and Administration Committee (1) Motor Vehicle Record Review Policy (Committee recommendation: Referring the item back to Staff until the questions are answered and have them come back to the Committee) (2) Discussion - Fiscal Year 2021 Audit Program (Committee recommendation: Acceptance of the audit program with recommendations regarding summarizing the findings in the front of the report) C. Safety Advisory and Transportation Committee (1) Update on Code Enforcement and Division Goals (2) Community Announcement Regarding Actions and Initiatives Designed to Increase the Accountability of the Dover Police Department to Our Residents and Visitors * 4. Monthly Reports - May 2020 A. City Assessor’s Report B. City Council’s Community Enhancement Fund Report C. City Manager’s Report D. City Planner’s Report E. Controller/Treasurer’s Budget Report F. Fire Chief’s Report G. Police Chief’s Report 5. City Manager Search (During the Regular Council meeting of June 22, 2020, the Human Resources Director was requested to put together a timeline of what a thorough, conscientious search for a city manager would entail, including what tasks it would entail and what the roughed in time periods are for those tasks, so that they can create a calendar and then begin the process of populating each of those tasks.) (Staff recommendation: That The Mercer Group, David Deutsch, be hired to assist Dover with a full recruitment for City Manager. The second recommendation would be GovHRusa.) * 6. Appointment Recommended by Council President Hare - Downtown Dover Partnership Board of Directors - Ralph L. Taylor, Jr. (to fill the unexpired term of David L. Anderson - term to expire May 2021) * 7. 2020/21 Annual Committee Appointments (Deferred during the Annual Meeting of May 11, 2020) A. Election Board - Recommended by the Mayor (1) At-Large: Juanita F. Walker (Three-year term to expire May 2023) (2) Third District: James W. Brockton (Three-year term to expire May 2022)(Current term expired 5/19)

Council Agenda - July 13, 2020 Page 3 * 8. Appointments/Reappointments - Recommended by Mayor Christiansen A. Planning Commission - Three (3) Year Terms to Expire June 1, 2023 (1) Bobby Jones - At-Large (Reappointment) (2) Holly L. Malone - First District (Appointment to fill the expired term of Deborah L. Edwards) 9. City Manager’s Announcements 10. Council Members’ Announcements 11. Adjournment /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\07-13-2020 Council Agenda.wpd Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\07-13-2020 Council Agenda.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held by video conference on June 22, 2020 at 7:31 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler (arrived at 7:33 p.m.), Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor (arrived at 7:54 p.m.), and Mr. Lindell. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. The invocation was given by Mayor Robin Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Cole and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JUNE 8, 2020 The Minutes of the Regular Council Meeting of June 8, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Linell and bore the written approval of Mayor Christiansen. BOARD OF ASSESSMENT APPEALS EXEMPTION REPORT - MAY 26, 2020 The Board of Assessment Appeals convened via WebEx at 9:00 am, by Chairman William Garfinkel. Board Members present were: Chairman William Garfinkel, Board Members Tom Burns, James Galvin, Todd Stonesifer as well as City Deputy Solicitor Gary E. Junge. Staff present were City Assessor Cheryl A. Bundek and Administrative Assistant Annette Hart. Exemptions Mount Zion AME Church Locations: Exempt Request: 108 N Queen Street $15,000 106 n Queen Street $10,800 106 N New Street $38,100 104 N Queen Street $10,200 102 N New Street $9,900 118 N New Street $35,700 118 N New Street (Side) $33,400 35 N Queen Street $25,700 37 N Queen Street $9,900

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 2 BACKGROUND AND ANALYSIS During the Exemption Audit in FY17, these properties were requested to be brought back by the Board of Assessment Appeals. The Board gave these properties Exemption Status for three (3) years. They were supposed to come back with a plan for these lots. They had been used for parking and they had plans to build a church. RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Pastor Erica Crawford was present for the hearing. The Assessor started by explaining to the Board of Assessment Appeals that these properties were brought back for review at the request of the Board of Assessment Appeals during the 2016 Exempt Audit. Pastor Crawford told the board that the church has met with the City Planner because the properties were zoned incorrectly but assured the Board that the zoning issue has been resolved. She continued by letting the Board know that the organization has contacted a couple of Non-Profit organizations regarding using some of those lots for community gardens but found out that there are already a couple of community gardens in the area. She also mentioned that the lots have been used for school fairs and other community organizations. Pastor Crawford explained that the church is trying to get building permits for parking lots on some of the properties approved, as the City of Dover currently does not allow properties to be paved for parking lots unless they are attached to a structure. Pastor Crawford told the Board that the church is working with the Planning and Inspection office to see if there is a way around that because so much of these properties are actively used for parking. Mr. Burns complimented the organization for all the work they have done and made the motion to continue the exemption. Mr. Stonesifer seconded the motion. Motion carried 3-0 (Mr. Galvin had not been able to join the meeting at this time) By consent agenda, Mr. Neil moved for approval of the Board of Assessment Appeals’ recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed to her.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 3 Delaware State University Foundation Location Exempt Request 205 S State Street $593,600 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property was purchased by Delaware State University Foundation in December 2018. On their application they do not specify what this property is used for other than that their mission is devoted to the welfare and future development of Delaware State University. This Office is not aware of what the whole building is being utilized for, however a portion of the building is being rented by the House of Coffi. RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Lakresha Moultrie, Dr. Vita Pickrum and Henrietta Savage were present for the meeting. Ms. Moultrie started by letting the Board know that the Delaware State University Foundation is a charitable affiliate of the University, which owns the property. She told the Board that the building is currently undergoing renovations and will ultimately be used by the University as well as the Foundation. Ms. Moultrie explained that the building was gifted to the foundation, which also included the “House of Coffi”. She told the Board that they are not making a profit from the “House of Coffi”, that they are losing a small amount of money. When asked by Chairman Garfinkel if the Assessor had something to say on the City’s behalf, Mrs. Bundek told the Board that she wanted to mention that the “House of Coffi” was located within this property as well as that Dr. Pickrum had joined the hearing. Mr. Burns asked about the losses the Foundation is incurring due to the small business, he explained that the Board wanted to make sure that the coffee shop is not producing any income for the Foundation. Dr. Pickrum told the Board that the Foundation is paying for the utilities and all other expenses for this building which include utilities for the coffee shop which are quite expensive.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 4 When asked by Mr. Burns as to when the organization is planning on moving into the building, Dr. Pickrum explained that everything has been pushed back because of the pandemic. Mr. Burns said that he was fine with granting the exemption for the property but would like to revisit the property in two years to make sure that the coffee shop was not used for profit. The Assessor said that her office could keep an eye on it and let the Board know if more income producing tenants move into the building. Chairman Garfinkel expressed his concern and wanted to know more about the rental income for the coffee shop. Ms. Moultrie told the Board that she would be more than happy to provide detailed information regarding the rental fees as well as all utility bills to the Board via email. Chairman Garfinkel pointed out that they are renting space to a commercial property and should therefore be making a profit. Ms. Moultrie explained that the coffee shop only takes up approximately 10% of the square footage of the building. She also reiterated that the coffee shop came with the building when it was gifted to the organization. Chairman Garfinkel’s opinion was that the organization should be paying property taxes on the portion of the property which is occupied by the “House of Coffi”. He asked the Assessor if it would be possible for the coffee shop to be broken out from the main parcel for taxing purposes? The Assessor explained that she would need measurements from the foundation as her office does not have exact measurements. Chairman Garfinkel told the Board that in his opinion the portion of the coffee house should be taxed, and the rest of the building could be tax exempt and proceeded to make the motion to tax the portion of the building which houses the coffee shop and exempt the rest of the property. Mr. Burns seconded that motion for sake of discussion and asked the Deputy Solicitor if there are any models considering the percentage for the minimums. Mr. Junge said that he sees no case law regarding the percentage for the minimums, but that he did see case law for taxing the 10% of the building and exempting the 90%. Ms. Moultrie mentioned that she sees case laws regarding properties held by way of investment and mentioned a specific case law that had to do with loss of income. She told the Board that the University is taking a loss for that portion of the property.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 5 Mr. Burns asked the Assessor if there are properties in the City of Dover which are split for this reason. Mrs. Bundek explained that there are not, because it would be difficult to split portions of a property for exemption and keep the rest of the property in line with like properties for valuation purposes. Mr. Burns asked the Assessor if she could give an approximate percentage of area of the coffee shop. She replied that percentage of the coffee house is approximately 11% of the building. He also asked for how long the lease continues and was told that the lease is a multiyear lease and is up for renewal in three years. Mr. Burns expressed his concern regarding taxing the property and would like to split that portion from the building. The Assessor expressed her concerns splitting the property to exempt a portion of the property. Mr. Junge told the Board that he did find some language regarding similar cases but would like to summarize his findings and forward them to the Board by the end of the day or early next day. The Board decided to table the hearing until May 27, 2020 at 11:00 a.m., to give the Deputy City Solicitor time to provide an opinion. At that time, members of the Delaware State University Foundation would be able to call back in and participate in the continuation of the exempt hearing. On May 27, 2020 at 11:00 a.m. Ms. Moultrie, Dr. Pickrum as well as Ms. Savage were available per phone for the continuation of the exempt request hearing which was tabled on May 26, 2020. Deputy Solicitor Gary Junge was not present at the time the meeting was called to order. Chairman Garfinkel proceeded to start without him. Ms. Moultrie went over the utilities and other expense information for the property she provided via email after the hearing ended the day before. Chairman Garfinkel asked who was responsible for the utility bills. Ms. Moultrie told him that the bills are paid by the Foundation, keeping the lease agreement the previous owner made with the tenant. In the agreement it also states that the tenant is responsible for 16% of the utilities which is paid by the tenant twice a year.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 6 Mr. Burns pointed out that the Foundation inherited the tenant when they where gifted the property, he explained that the Foundation did not actively pursue the coffee shop to rent space within the property for the purpose of generating income. Mr. Burns went on to make the motion to approve the exemption retroactive to 2019. Mr. Galvin seconded the motion. Deputy Solicitor Gary Junge joined the hearing asking if there were any questions regarding the information provide by Ms. Moultrie. Chairman Garfinkel was wondering if there would be a change once the Foundation is able to move into the building. Mr. Junge was concerned that once the organization moves into the building, will they split the cost 90-10% with the tenant and the coffee shop then become a for- profit enterprise, pointing out that the organization is not allowed to make a profit. Ms. Moultrie pointed out that in the lease agreement the tenant is only liable for a percentage of the utilities and that all other expenses are paid by the Foundation. Ms. Moultrie explained that under the lease agreement, they can only request payment for electric costs. They found that the sewage and gas bill have been very high and therefore the foundation has been looking into what they can do to perhaps make the tenant pay some of that. Chairman Garfinkel had a question regarding wording in a letter they received from Mr. Junge. In this letter Mr. Junge stated that in Delaware it is up to the board to determine that the entity is trying to secure a profit. He was wondering how the board would determine if the foundation is not trying to make a profit. Mr. Junge pointed out that the coffee shop was already leasing space in the building at the time the building was gifted to the foundation. The question would be what the foundation is intending to do with the profit going forward. Chairman Garfinkel pointed out that there is a motion to approve the exemption, which has been seconded and asked for the members to vote. Motion carried 3-0 (1 recusal). By consent agenda, Mr. Neil moved for approval of the Board of Assessment Appeals’ recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 7 New Harvest Baptist Church Location Exempt Request 1462 N Little Creek Road $387,000 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property was purchased by the Church in August 2018. The Church is using this property for outdoor functions. They are in the process of clearing the property of unwanted items such as bushes, etc. They are in the process of building a church building on the property to be used for religious functions. As of this date there are no active building permits for this property that the Assessor’s Office could find. They are requesting that this exemption be retroactive to July 2019 billing. Pastor McBride was present for the hearing. The Assessor went over the Background and Analysis of the property. Chairman Garfinkel asked Pastor McBride to tell the board what brought him to the hearing. Pastor McBride told the Board that the Church has the 501(c) 3 status and should therefore be exempt from paying property taxes. Chairman Garfinkel asked what the church is using the property for. Pastor McBride told the Board that they are planning to build a 12,000 square foot facility on the lot. He explained that the organization has been using the lot for block parties to introduce themselves to the community and that the organization is planning on being a fully functional church within the next two years. Chairman Garfinkel asked what the time line for building the church would be. The Pastor told the Board that they are planning to start construction in the fall of 2021 or spring of 2022. The Church already has a contractor and is in the process of designing the facility but had to stop due to the pandemic. Mr. Burns asked if the organization currently had a building and was told by the Pastor that they are currently renting space in the Agricultural Museum in Dover. Mr. Burns also asked how large the current congregation is to get an understanding of how the funding is going.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 8 The Pastor explained that the church currently consists of 80 member and was 7 years old. The organization is planning on paying the church off in August, due to the generosity of the members. Mr. Burns asked the Assessor if the property has been used for anything other than the attended use. Mrs. Bundek assured the Board that the property is not used for anything else, because she passes it every day. Mr. Burns moved to make the motion to grant the exemption and it to be retroactive to 2019. Mr. Stonesifer granted the motion. Motion carried 3-0 (1 recusal). By consent agenda, Mr. Neil moved for approval of the Board of Assessment Appeals’ recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed. Capitol Baptist Church Location Exempt Request 406 Kesselring Avenue $141,700 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property was purchased by the Church in February 2019. This property will be used to house missionary families and ministry workers as they pass through and come off the field. There will be no charge to these families and workers. It will be a ministry of the church. They are requesting that this exemption be retroactive to July 2019 billing. Pastor Moore was present for the hearing. He explained that the home was purchased to house missionaries only. The Church does not charge any rent. Mr. Burns asked if the property was located next to the Church and was told by Pastor Moore that it is located right across the street from the church. Chairman Garfinkel asked the Assessor if the use of this property would warrant for a “Change of Use”? The Assessor explained that since the property is used for residential purposes the “Change of Use” for the home would not change. She did tell the Board that there is a Business License and that the property has also been inspected by the Fire Marshal.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 9 Mr. Stonesifer moved to approve the exempt request and it to be retroactive to 2019. Mr. Burns seconded the motion. Motion carried 4-0. By consent agenda, Mr. Neil moved for approval of the Board of Assessment Appeals’ recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed. Downtown Dover Partnership Corp. Location Exempt Request 39 S West Street $587,800 (Land and Building Value) BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property is owned by the Downtown Dover Partnership Corp., they are requesting an exemption on behalf of the Inner City Cultural League Inc (which is 501(c) 3. The DDP has leased the property to Inner City Cultural League for eight years. The building has an abatement from Tax for 10 years. The property will be fully taxed in July 2025. The land is only being taxed at this time. Tina Bradbury was present for the hearing. The Assessor started the hearing by going over the Background and Analysis, she also explained that an exemption cannot be granted based on the building use or who the tenant is. The exemption must be based on the property owner. Ms. Bradbury told the Board that she started with the organization about 5 years ago and was not even aware that the property had a 10-year Tax Abatement. The Assessor told her that the organization applied for the abatement at the time they started the permit process. Ms. Bradbury told the Board that the organization is paying a lot in taxes and does not receive any revenue. She said that the organization is still in the process of fixing up the property and cannot afford to pay the property taxes. Chairman Garfinkel asked what kind of a corporation the organization is. Ms. Bradbury said that they have the 501(c) 3 as well as 501(c) 6 status. Chairman Garfinkel asked what 501 (c) 6 stands for?

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 10 Mr. Junge explained that a company with the 501 (c) 6 is listed as an organization who promotes business but does not generate a profit and does not pay shares or dividends. Chairman Garfinkel asked if in Delaware only organizations with the 501 (c) 3 qualify for exemptions. Mr. Stonesifer explained that most of the properties owned by the organization are income producing properties but pointed out that the subject property is not. Mr. Junge wanted to clarify that the exempt application was filed for a tenant. Chairman Garfinkel pointed out that it was just discussed that an exempt status can only be granted to the property owner and not the tenant. Mr. Junge read through the Delaware Statute and concluded that this organization may not be an exempt entity and that the City of Dover Council may have to decide whether to grant the exemption or not. Mr. Burns asked how much rent the organization collects. Ms. Bradbury told him that they do not collect rent, nor do they have any other revenue. When asked by Mr. Burns if they own the building only, Mrs. Bradbury explained that the organization owns the land only. The Assessor told the board that due to the 10 year Abatement the land is taxed only and that once the abatement time is up the building will be taxed as well. Mr. Stonesifer explained that once the renovations of the building are done the entire property will be deeded to the Inner-City Cultural League. He also pointed out that the organization receives its funding from the City of Dover. Chairman Garfinkel said that since the organization does not have the 501 (c) 3 status they should not be exempt from property taxes and therefore made the motion to deny the exempt request. Mr. Burns asked the Assessor what she believes City Council opinion would be? The Assessor told Mr. Burns that she does not know which way Council would vote on this exempt request. Mrs. Bundek asked Ms. Bradbury if the organization has applied for exemption with Kent County.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 11 Mrs. Bradbury told the Board that she did but that the County is currently not holding any hearings due to the pandemic. Mr. Burns was concerned about stirring up any controversy if the County grants the exemption and the City does not. Mr. Junge offered to get in touch with the County’s Attorney to see if they would grant them the exemption. Mr. Burns expressed his concern over not exempting the property because it is not held by way of investment, it is receiving its funding from the City of Dover and will be deeded to a Non-Profit organization for $1 once the renovations are complete. Mr. Stonesifer explained that this organization purchases properties in Downtown Dover, renovates them and gives them away because the City of Dover, as a Municipality, is not allowed to do this. Mr. Stonesifer explained that in one way or another the City of Dover owns the property as the organization is affiliated with the City of Dover. Mr. Junge asked if the City of Dover owns the Downtown Partnership? Mr. Stonesifer explained that the Mayor appoints members for the organization that are approved by City Council. He pointed out that out of 12 board members, 5 are City officials. Mr. Junge pointed out that these are good arguments for leaning towards the exemption. Mr. Burns made the motion to approve the exemption. Mr. Galvin asked for some clarification regarding the abatement application made by Mr. Salters. He wanted to know if the abatement was on the improvements and on the land? The Assessor explained that the abatement is on the improvements only and that the organization is paying taxes on the land only. Mr. Galvin asked why Mr. Salters did not file for an abatement on the land. The Assessor explained that Mr. Salters did not own the land and could only apply for the improvements. Chairman Garfinkel went over the application for exemption pointing out that on the application it states the application is filed by the tenant.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 12 Mrs. Bradbury apologized stating that at the time she applied for the exemption she was not aware that there was an abatement on the building. Mr. Junge pointed out that by what he heard the organization is closely affiliated with the City of Dover. Mr. Stonesifer pointed out that the organization was run by city employees until a few years ago. Chairman Garfinkel expressed concern that if the Board approves this exemption, could this set a bad precedence for future exempt applications? Mr. Junge explained that there could always be unintended consequences, but that in this case the Corporation is a Non-Profit agency which is not paying income tax. If they would start to make profit they would not qualify for the exemption. He pointed out that they are funded by the City of Dover, they were staffed by the City of Dover and that the organization is doing things for Dover that the City could not do. Mr. Burns made the motion to approve the exemption on the land only. Mr. Galvin seconded the motion. Motion carried 3-0 (1 recusal). By consent agenda, Mr. Neil moved for approval of the Board of Assessment Appeals’ recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed. The hearings for the exempt properties were adjourned at 10:48 a.m. By consent agenda, Mr. Neil moved for acceptance of the Board of Assessment Appeals Exemption Report, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). COUNCIL COMMITTEE OF THE WHOLE REPORT - JUNE 9, 2020 The Council Committee of the Whole meeting was held by video conference on June 9, 2020 at 6:00 p.m., with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Civilian members present via video or telephone for their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), Ms. Maucher (Utility), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration).

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 13 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried. Presentation by Delaware Union – Youth Soccer Program and Potential Grant Mr. Dan Simmons and Mr. Dwayne Henry, Jr., Delaware Union, reviewed their presentation titled “Delaware Union,” located in the meeting packet. Mr. Simmons stated they were trying to come up with plans that run at little to no cost for children in Dover. Mr. Simmons noted that they understood that there is a recreational program running through the City’s Parks and Recreation Department currently and they would like to help supplement some of the programs that are currently running. Mr. Henry stated that they are trying to pool all the existing resources that are out there, the City of Dover parks program, their program, and connecting all of that together to give a good model and structure for the kids to be able to participate in. Mr. Simmons noted that part of what they are looking to do is develop a relationship with the City Parks program and help with the coaches, the players that are already existing there, and then see if there is a way that they can help add to the numbers of kids that are already participating in the City’s program. Mr. Simmons noted that they are licensed coaches through the U.S. Soccer Federation. He stated they are involved with players of all ages and even participate and run a program for special needs. Mr. Cole stated that he knew that the Union came to City Council about five years ago and that based on his day job and this job, he is open to any type of partnership and any type of sport. Mr. Cole asked what the specific ask was from the Delaware Union and noted that he knew the City’s Parks and Recreation program is very good. Mr. Simmons noted that he was the one who spoke at the Council meeting five years ago and at the time he was not 100% sure what they were looking for because it was all very new that they were being removed from Schutte Park. Mr. Simmons stated with the addition of several programs in the area, they have found their place as being able to provide coaching opportunities. He also stated for the most part, people have a lot of coaches and parents that are willing to be involved with limited knowledge and resources, Delaware Union is looking to supplement those resources and as far as the ask goes, it is just to be able to get involved. He noted it is not so much they are looking for any money or looking for fields, it is how they can get involved and help bring players into the City’s programs, find players, help the players that are in the City’s programs that may be interested in taking the next step out of recreational soccer and into a travel program or ones that may be looking for additional training. He noted they are really just hoping to introduce themselves again and open the door for communication and potential future programming.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 14 Mr. Neil provided background history of how Major League Baseball actually spurred the movement towards soccer in the country. Mr. Neil stated he saw nothing for the females listed in the presentation. He noted that becomes an extremely important part of the program, if it does not, working with disabilities is marvelous. Mr. Neil stated he thought all they are asking for is permission to meet with City Staff and to see how they may help and thought that was great. He stated he would support them talking with the recreation staff to see how they may utilize their services. Responding to Mr. Neil, Mr. Simmons stated they do not differentiate between males and females. He noted oftentimes they put them side by side, one of the things they have learned over the years is as kids are maturing, typically it is females that mature faster, so they are actually able to keep up and push around some of the boys. He noted that they look to incorporate males, females, all ages, all athletic ability. Mr. Henry stated for both groups it is a lifelong or youth long activity that they are able to participate in. Mr. Henry noted under pathways there are three different possibilities for a kid, it is more about opening those doors and avenues. He noted they are open to offering stuff in the winter as well, but for the kids that really enjoy coming out there playing, they want to be able to offer additional programs throughout the year, give them possibilities and open doors that they might not have had before. Mr. Neil asked if there was any action that needed to be taken or if this was just the beginning of a discussion and then they can bring it back to see whatever the specific ask is. Responding to Mr. Neil, Mr. Anderson stated that it is for consideration, that way the discussion can formally be endorsed and be opened, and then they will see what proposal comes out of it. Mr. Polce stated as a former Olympic Development Program (ODP), travel and then collegiate soccer player, he knew the process fairly well. He noted that as they stand, the Dover Parks and Recreation program has a full census. Mr. Polce asked if the long term goal of Delaware Union is to identify players that might have a higher skill set and then attempt to have those players matriculate to be part of Delaware Union, to open up further avenues for travel. Responding, Mr. Simmons stated, potentially, but he would not want to be viewed as somebody who is just coming in and trying to take players from recreation programs because there is certainly a tremendous need for recreation programs. He noted they do have many instances where kids just become bored with a certain level and they look for something else. Mr. Polce stated that Delaware Union has a few locations and facilities for training, but asked if part of the conversation is also about leveraging or maximizing resource allocation through a partnership with the City of Dover, and if the goal is to establish a greater understanding of shared space, or shared training space. Responding, Mr. Simmons stated at this time, they have been using space at the County facility on New Burton Road, for a couple of years. He noted he started out running programs for them and helping assist with programs there in exchange for space, but at this

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 15 time, they are not asking for space. Mr. Simmons noted that if the City said that they would like to offer clinics and they want to run it at Schutte park or at any of the other parks, and would like Delaware Union to come do that, that would certainly be something that they would look to work with the City to do. He noted that they turned over the fields that they had on Lewis Drive because it became cost prohibitive for them to continue to maintain those fields with the new program opening up. He stated that there are four programs running in the County area right now and not having that many kids, they were not able to continue to really fund that park without raising their fees. He noted that they have two teams that they are starting out with right now, so the kids will not have to leave the Dover area. There are certainly enough kids in this area, but the struggle is just giving those kids direction and providing them a pathway and helping the families understand the benefits that they can provide. Responding to Mr. Lindell, Mr. Simmons stated that five years ago or recently, since this has been on the agenda, there have been conversations with the City’s Parks and Recreation Department. Mr. Simmons noted that they have tried and personally felt like the Parks and Recreation Department did not want anything to do with them. He noted it has been sluggish, as a go to try to develop a relationship, but they reached out a couple of times. Mr. Simmons noted that he did not feel that what they are trying to do has been well received and that could honestly be on their part, since they have not really laid out the pathway that they are presenting today. Mr. Simmons noted that he spoke with Mr. Sudler regarding, a U.S. soccer organization and their availability to get grants. He noted that sometimes those grants are available to certain demographics or areas of the country. He noted that was how they would be looking to hopefully fund programs for free or very little cost. Mr. Lindell stated the issue might be just prior history, maybe there might not be the trust there because there has been history where programs come in and peel kids off of a program, that up to this point they are filling the program pretty well. He noted that he has no problem with furthering discussions as far as offering more to the athletes that are living within City limits, who choose to participate in City programs. He stated that he does not want to sacrifice the hard work of the Parks and Recreation Department either and that maybe another discussion with individuals in Parks and Recreation Department or maybe with Mr. Steve Pickering might be warranted. Mr. Lindell stated that he would be happy to volunteer and sit in on the meeting just to listen as well. He stated that if it is something that can benefit both groups and help their kids at the same time, he is all for it. Mr. Anderson stated that there were a lot of changes over the last five years, which may have inhibited necessary discussions. He noted that there has been a lot of turnover in leadership and it probably was difficult to open up channels of communication when they were trying to focus on getting moved, needs assessments, and park plans, so there is new opportunity.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 16 Mr. Sudler stated that he supported this initiative and stated the Mr. Lindell was correct, they do not need to reinvent the wheel, however, nor diminish the efforts of the City and employees in that department. Mr. Sudler stated he believes that Delaware Union’s service can fill a gap that they may not be aware of. Mr. Sudler suggested that they look at some of the programs that were mentioned on the Social Action Commission of Mount Zion A.M.E. Church that was submitted in 2014. He stated they may need to also assess which programs or which one of the programs that are on both these surveys that they have officially integrated into their comprehensive plan via City Council vote in the past, which programs, activities that they could help bring to light. Col. Dix suggested they hold four or five summer clinics at three or four of the City’s parks to initiate their program and try to stimulate people, getting into soccer rather than trying to get involved with the City’s various established teams. He noted then that way they build on that foundation. Mr. Sudler moved to refer this proposal to staff for further development. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Evaluation of Requests for Proposals - Architectural and Engineering Services for Five Recreation Projects with Costs (RFP #20-0024CM) Mr. Matthew Harline, Assistant City Manager, reviewed the background and analysis regarding the evaluation of request for proposals for Architectural and Engineering Services for Five Recreation Projects with Costs (RFP #20-0024CM). Staff recommended 1. Authorize the City Manager to negotiate and sign an agreement with Whitman, Requardt & Associates, LLP of Wilmington DE/Baltimore, MD, to provide architectural and engineering services to the City of Dover for five recreation facilities; and 2. If the Committee/Council prefers the option for a design with a modular building, they can choose the Optional proposal for $20,000 deduction. Responding to Mr. Neil, Mr. Harline stated the building's use would be for programming, an office space, and for exterior and interior bathrooms. Mr. Harline stated the direction to the engineers is to incorporate the mechanical part of the splash pad with the building. There is room for both, and they believe there is also room in that northern part of Dover Park, near the entrance off of White Oak Drive. He stated that they believe that there is also room there for a Can-Do Playground for all three of those items. Mr. Harline stated the design and public participation process will be there for any group to participate, including IMA. He noted that the IMA also approached public schools and they have an agreement, or they were working on an agreement to do programming in Towne Point.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 17 Mrs. Donna Mitchell, City Manager, stated the building is not figured out yet, part of the design is to have workshops and find out all the different components they are going to be talking publicly so while they know in their mind they need bathrooms, an office space, and certain parts, they still do not have all that. She noted that is part of what this engineering is going to do, it is still not all tied together yet. Mrs. Mitchell stated they have asked in the RFP for certain components to be designed and engineered, so it is going to be based on discussions as to what they pull together in each one of those options and that has not been done yet. She noted part of the RFP was four workshops for those planning sessions. Mrs. Mitchell noted that this was put through under the emergency order as well, but they found a mistake in the action form, so she asked Mr. Harline to put it on the agenda and just bring it through committee. Mr. Sudler stated that it sounded like it is a workshop to revisit those programs and those activities that might be a good fit for constructing a facility, that would host or be able to host the programs and activities that were being desirable by the applicants or constituents in that area, or those who filled out the survey. Mr. Sudler asked Mrs. Mitchell if that was correct. Responding to Mr. Sudler, Mrs. Mitchell stated she met with the IMA membership a couple of different times to discuss the building, what they would like to see in the building, and what we could afford in the building. She stated part of it is they wanted an industrial kitchen and they wanted a lot more than we were looking to put in this building and the size of the building. She stated that they came to understand that they are going to do a certain size of building. They were increasing the size so they can do more programming in it, but she told them that they would not be doing an industrial kitchen, but will be putting a building together to get the citizens input and that will be part of the workshop, but it was not going to be what they were looking for. Mr. Sudler agreed and did not think there should be an industrial kitchen in there, but that was just his personal opinion. He stated that if they tailored it towards the community and they have said they want it, then he thought it was reasonable. Mr. Sudler stated the workshops should solely focus on the data gathered so that they bring some validity to the data that the City has gathered, so they know that they have heard their voice and that their decisions are based off of what they have expressed with some flexibility. He noted that everything has to be within the parameters or scope of what the constituents and applicants wanted. Mr. Harline noted that one of the advantages of Whitman, Requardt & Associates, LLP was that they did the Dover Park Master Plan, so they already know about that. Mr. Anderson stated that Council endorsed the building at Dover Park at least three different times, and it is including the latest time with the master plan they voted for the option that included a building, but the school opened up some possibilities. He noted that it saved them money and allows them a lot more flexibility so that everything does not have to be done at one location.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 18 Responding to Mr. Taylor, Mr. Harline stated that the travel costs were not listed, which was one of the things that they did not particularly like about the proposal, but has asked them to include all the costs. Mr. Harline also stated that they made it clear in the proposal that they were looking for, which included participation with minority or women owned business enterprises. Whiteman, Requardt & Associates, LLP was the only one who came forward with a proposal there. He stated they will be working with Desmond A Baker and Associates. Responding to Col. Dix, Mr. Anderson stated that the five project items that Col. Dix was referencing were from different plans and cost savings. Mr. Anderson noted all of those plans have been filled together and have been rolled into one project. Responding to Col Dix, Mr. Harline gave the following updated regarding different projects: • The splash pad, Can-Do playground, indoor classroom or restrooms would be included. • They were doing a skate park in Schutte Park, but not the linear skate facility that was proposed in one of the original versions of the Dover Park Master Plan. • They were planning to still do a community garden, but he did not think that would require engineered designs. • The 10 bench parks were still planned, but it is not part of the engineering design and that they were already working on the pond enhancement. • He did not remember wildlife enhancements, bird houses, bat boxes, and view scopes as a part of the plan, but that it was not something they would have in the engineering plans, but they are still very possible. Mr. Sudler asked if they reached out to the Rotary Club regarding the Can-Do park. He noted that the Rotary Club stated in the past they contributed to as much as $100,000 or $400,000. Responding to Mr. Sudler, Mr. Harline stated that it was reported that they pursued that option and was not successful. He noted that it is both in the budget and in discussions with Mr. Robin Eaton, Director of Parks and Recreation, it was their intention to try and seek donations. Mr. Harline stated that he did not personally make contact with the Rotarians. He stated for the RFP, they have City money for, but the for the construction he would certainly like to try and purse additional funds. Mr. Sudler asked Mr. Harline to reach back out to them and thought that they definitely need to exercise that option because it is a grassroot initiative and also gives them something to be part of and proud of. Mr. Caldwell voiced his concerns regarding the cost of the engineering plans for the total project at the end. He asked if they are keeping tabs on what it is going to involve, and how much. Responding to Mr. Caldwell, Mr. Harline stated that the prices before the committee were the ones they presented with the first version, but

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 19 in the Committee Action Form it was incorrect, so those prices have not gone up. He noted that they believe that the bid by Whitman, Requardt & Associates, LLP is going to be the most comprehensive and maintainable and will be able to stay within those boundaries. Mr. Cole asked if there was a stipulation when the old building was torn down and if there were funds put in place. Mrs. Mitchell stated that there were funds put into the reserve account which is partially what they had been using to do these projects. Responding to Mr. Cole, Mr. Slavin stated that he recalls that it was put into the reserve and they did put it into the master planning for this site. Mr. Neil clarified that the Can-Do park was the presentation by the Wilmington Rotary and it was his understanding that the local Rotary Club did not want to participate in it at that time. He noted that does not mean they may not decide that they will want to participate now, but it came from Wilmington. Mr. Neil agreed with Mr. Sudler that they should go back to the Dover Rotary Club. Staff recommended 1. Authorize the City Manager to negotiate and sign an agreement with Whitman, Requardt & Associates, LLP of Wilmington DE/Baltimore, MD, to provide architectural and engineering services to the City of Dover for five recreation facilities; and 2. If the Committee/Council prefers the option for a design with a modular building, they can choose the Optional proposal for $20,000 deduction. Mr. Sudler moved to recommend approval of Staff’s recommendation to: 1. Authorize the City Manager to negotiate and sign an agreement with Whitman, Requardt & Associates, LLP of Wilmington DE/Baltimore, MD, to provide architectural and engineering services to the City of Dover for five recreation facilities; and 2. If the Committee/Council prefers the option for a design with a modular building, they can choose the Optional proposal for $20,000 deduction. The motion was seconded by Mr. Hare and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Mr. Neil moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 7:15 p.m.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 20 UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Adoption of Agenda Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Annual Engineering Consultant's Report on the Operation and Maintenance of the Electric System - Fiscal Year 2019 Ms. Lori Peddicord, Controller/Treasurer, presented the Annual Engineering Consultant’s Report on the Operation and Maintenance of the Electric System - Fiscal Year 2019. Staff recommended acceptance of the report. Mr. Neil moved to recommend acceptance of the report, as recommended by Staff. The motion was seconded by Mr. Slavin and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). The motion for adjournment of the Utility Committee meeting was unanimously carried. Meeting adjourned at 7:22 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried. Downtown Dover Partnership Parking Solutions Ms. Diane Laird, Executive Director of the Downtown Dover Partnership (DDP), Mr. Chris Robocker, DDP Parking Committee, and Mr. Jed Hatfield, President of Colonial Parking Inc., reviewed the background information for the Downtown Dover Partnership (DDP) Parking Solutions. The Partnership recommended to proceed with the Memorandum of Understanding (MOU) to design and implement a comprehensive parking solution.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 21 Responding to Mr. Sudler, Mr. Hatfield stated that they were thinking there will probably be about half a dozen people dedicated to the downtown Dover Program. He noted until they really develop the details of the program they will not know what the full staffing looks like, but that is their expectation that would be the right number to manage the on-street parking which is somewhere around 250 spaces give or take, as well as the off-street parking lots that are currently managed by the Partnership. Responding to Mr. Sudler, Mr. Hatfield stated that he did not know percentages off the top of his head regarding the diversity within Colonial Parking, Inc., but that they have a very diverse workforce in Wilmington. He noted that many of them, unfortunately, are furloughed right now because of what COVID has done to the parking market in Wilmington, Delaware. He noted that they have a lot of diversity in ethnicity, but he did not know diversity in religion. Mr. Anderson stated that they had a good comprehensive solution with some online options, but people are mobile when they are parking. He encouraged Mr. Hatfield to think about an app. Mr. Hatfield stated that from Colonial Parking's perspective, they have worked with a variety of apps. He noted that there are some that help a person find a place to park and there is one in particular, SpotHero, that they have done some work with. He noted that there are other apps that actually are their payment methods Responding to Mr. Anderson, Mr. Hatfield stated that they would be managing the permits too. He noted that they have outlined it in their response to the RFP that they would be managing the off-street parking lots, as well as the on-street parking. Part of the management of the off-street parking lots would be managing the monthly parkers. Mr. Hatfield stated they would manage those permits a little differently than is currently being done, in that they would register monthly parkers. They would go into their database and customer care system, and then they would just continue to get billed monthly for as long as they wanted to continue to park in their selected facility. Responding to Mr. Taylor, Mr. Hatfield stated that they do have some electric vehicle charging facilities in some of their parking facilities in Wilmington. Mr. Hatfield stated his expectation is during the development of the downtown parking program, they would evaluate the demand for electric vehicle charging and if there is demand for it, then yes, they would be prepared to install and maintain that equipment as long as there is a demand for it to use. Mr. Neil expressed his concerns regarding seniors who do not have the apps. He asked with the smart parking, is there going to be places for seniors to be able to come in and use real U.S. money or a credit card if they wish. He noted that often he cannot find parking, but he can in the E-ZPass lots and that the solution that they have presented to them is the best solution because they will have those spots that can be open and they can still satisfy what E-ZPass needs in order to stay in the

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 22 downtown area. Mr. Neil noted that he was very impressed with this program. He noted that he expects that there is one thing that they will have to commit with and that they are going to be using City streets for this process and that it is going to be a long term process so they can get their money back in what they are going to invest in them. Responding to Mr. Contant, Mr. Hatfield stated that yes, effectively, Colonial would take control to the extent that they would be retained by the Downtown Dover Partnership to manage those parking assets. He noted that really the control would be moving from the City to the Partnership and then Colonial Parking would be engaged by the Partnership. Mr. Hatfield stated that they would not be directly in control and authorized, but rather they would be working on behalf of the Partnership to manage the parking. Mr. Lindell stated that it is a big decision to make because of the fact that once they turn over control of streets and such, Council will be held to the decisions that are made on those streets and they are giving up some of that accountability. Mr. Lindell asked if the Dover Police Department has any response or have they been approached by the plan or with the plan. Responding to Mr. Lindell, Ms. Laird stated that the solution is yet to be developed and they encourage all Council members and members of the public to respond. She noted that she has had a discussion with the Police Chief and invited him to become a part of the process. She invited everyone to be a part of the solution so that nobody is surprised about what the final design looks like. Mr. Lindell stated last year around this time they were talking about a parking garage and originally when they talked about it they were talking about a space problem, but now they are not talking about a space problem. He stated that there are some concerns from his constituents regarding how this plan is different from the parking garage and because they put money into different things before. Responding to Mr. Lindell, Ms. Laird stated that this is an interim solution to allow them to better assess and manage the parking opportunities that they have without investing in a much more complex and expensive solutions of the parking garage. She noted that it allows time to determine the need and that they can grow into and make excellent use of whatever it is they have most efficiently. She noted that they can recognize when it is truly time to go forward with a garage and by that time, it is very possible that they will have a good amount of money that they can put toward that. Mr. Hatfield noted that the parking study that was done a few years ago concluded that there was adequate parking and where it missed the mark. He noted that the areas where there was a lot of vacant parking available were the less desirable locations and not driving much demand. The other thing that the study neglected to point out was while there was excess parking space, it was less than 200 parking spaces, so one big employer coming to town and that excess capacity would be gone quickly.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 23 Mr. Hatfield noted that the solution that they have worked with the Partnership to try and develop is trying to do the best of both worlds, manage the current assets that they have to the best of their capacity and start generating some revenue that can then be put towards a future structure at some point down the path. Mr. Lindell asked Mr. Hatfield if he had experience in the other municipalities that they do business with where they have had a situation where they have taken over and made the decisions and some of those decisions have not worked out. Responding to Mr. Lindell, Mr.Hatfield stated what they have proposed and have been working with the Partnership is really a collaboration approach. Mr. Hatfield stated what they have suggested is not that type of model, rather that they come in as a manager, a partner with the City and the Partnership to develop this program. He noted if implemented, they will be putting some cash in, in the form of purchasing the equipment that is needed to get the system going and based on their number, they will be able to get repaid for that within five years and after a fee for Colonial Parking, the net revenue is really accruing to the benefit of the Partnership, not the Colonial Parking. He noted that because they are there as a manager and those funds really are to the benefit of the Partnership, it is really the Partnership and the City that will be driving how the program works and what it does. Responding to Mr. Contant, Mrs. Donna Mitchell, City Manager stated the parking permit money goes to the Downtown Dover Partnership (DDP). Ms. Laird noted that is part of the discussion in the solution, but currently that is the way it is set up. Mr. Hatfield noted that the parking fine revenue remains with the City. Mr. Hatfield noted that under this arrangement it would go to the benefit of the DDP as well, Colonial Parking would manage the process, but it would still be DDP funds. Responding to Mr. Neil, Mrs. Mitchell stated that is only in the DDP area where this is controlled, any traffic violations or parking violations outside of that area would come directly to the City. Mr. Hatfield noted that they are contemplating it, would be within the footprint of the downtown as outlined in the exhibit of the MOU. He noted they would only be doing enforcement on parking regulation, not traffic violations or moving enforcement. Mr. Neil moved to recommend approving continuation of the Memorandum of Understanding (MOU) discussion and be brought back to Council. The motion was seconded by Mr. Sudler and unanimously approved. Responding to Mr. Lindell, Mr. Neil stated that the parking solutions would free up the two parking enforcement officers for other duties to be assigned by the Chief. He noted that no action was required until the Downtown Dover Partnership brings the Memorandum of Understanding forward for approval by City Council. Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and unanimously carried.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 24 FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) - Joint Grant Submittal with Kent County Mr. Matthew Harline, Assistant City Manager, reviewed the background and analysis regarding the FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) - Joint Grant Submittal with Kent County. Staff recommended approval of the grant project as requested. Responding to Mr. Anderson, Mr. Harline stated that there are other grants being sought but this does not cover all the costs for the police department. He noted that this grant does allow for them to recover the salary that was the emergency pay for those first couple of weeks and so far as they can identify it, no other grant would. Mr. Harline stated that it is possible this does not all have to go towards law enforcement, even though it is a Department of Justice assistance grant, but they believe that the emergency pay during that first two weeks is just what they paid the police department this money. He stated some of the supplies and other overtime expenses that are eligible for some of the other grants are going to be applied for. Responding to Mr. Taylor, Mr. Harline stated that there are not any identified circumstances that this grant would turn into a loan. He noted that it is a reimbursement grant. These expenses have already been incurred by the City. Mr. Harline verified that it is all going to go to the police department. Mr. Neil moved to recommend approval of the grant project as requested, as recommended by Staff. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). City Manager Search Council President Hare stated, regarding the City Manager Search, that Council needed to decide how they want to do it. He stated he thought a headhunter would be the easiest way to do it since they are up against the time frame. Mr. Slavin stated they want to promote a diverse pool of candidates in this and they want to make sure that they make every effort to attract as diverse a pool of candidates. He noted they also want complete transparency in this and noted that it would put in-house staff in an awkward position for them to run the search for a city manager whom they might then report to. He stated this is a moment where they can keep an arm's length distance from the proceedings as far as how it is advertised and how the candidates are ranked and scored prior to coming to them. Mr. Slavin stated then on the interview committee, they can make the decision on who is involved in the interview and what the questions are. He noted that he envisioned this being a long process and could see two and three rounds of interviews, including multiple

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 25 panels within some of those rounds, because they want to get a broad response from the workforce as well as their constituents. Mr. Sudler stated he shared the same sentiment and supports what Mr. Slavin has brought forth and hope that they can achieve that. Mr. Sudler also stated he agreed with Mr. Hare that they should have a headhunter to conduct at least the first phase of receiving some costly candidate selection. Mr. Anderson stated he concurred with what the other three councilmen have said and noted that he liked an in-house process, but in his view, they are five months behind on that. Mr. Neil stated he concurred that they should have a headhunter, but even that process makes it a long process because not everybody that is brought to their attention is really a good candidate. He stated the sooner, the better, and while they still have an outstanding city manager here to kind of guide them a little bit or to guide whatever the process is. Responding to Mr. Contant, Mrs. Donna Mitchell, City Manager, stated that in the document that was provided for the general description, the text that is in red, were amendments from the previous job description. Mr. Contant stated he thought the job description looks good and completely agrees with moving forward with a headhunter to get this process rolling. He noted that for the sake of transparency using a third party is probably the best route to go, especially in light of historic events with the City of Dover. Mr. Contant moved to recommend acceptance of the use of a headhunter, seconded by Mr. Taylor. Mr. Sudler asked if within the job description, did they specify the type of culture that the municipality is looking to reflect in the workforce, which will pretty much pinpoint the kind of leadership style and the behavior in what they are looking for. Mr. Lindell noted that they need to be very transparent and that there needs to be some community involvement and it needs to be diverse as well. Mr. Lindell stated if they are agreeing on going for a so-called headhunter, a lot of these other issues will get flushed out once they get that person on board. Mr. Anderson stated he was not comfortable with approving the job description right now, and liked Mr. Lindell’s proposal. Mr. Anderson stated enforcing municipal ordinances has never been a city manager thing. He noted that the city manager has no one to enforce ordinances because the police are under the Mayor and code enforcement is under the Director of Planning and Code Enforcement. Mr. Anderson stated that particular provision was not there before, and it probably should not be there now, because there is no mechanism for a city manager to do that. Responding to Mr. Anderson, Mr. Hare stated that there are other ordinances other than planning and the police department. He noted that when they decide on a firm to bring in to talk to, they will give Council some guidance too. Mr. Hare stated they will tell them what are looking for, they are experienced in all this, and probably might even know

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 26 a little bit more about it than they do. Mr. Anderson stated that he liked the rest of the amendment, that was the only one he had a concern with, because of the unique design of the city manager's office. Mrs. Kim Hawkins, Human Resources Director, stated if Council is going to be using an executive recruiting firm, when she did call them to get a generalized price for their services, they shared that they would need to understand what their needs were. She noted to just make sure they understand what they want the recruiting firm to do for them. Mr. Sudler asked if there would be a component of the job description or analysis that allows for City Council to give an in-depth example, or state what they are looking for, being that the city manager serves at the pleasure of City Council. He noted that he knew that there are city manager daily duties and administrative duties, but part of that individual's duties is also to report to City Council. He noted that they need to have a clearer description of what that looks like. Responding to Mr. Sudler, Mr. Hare stated that he understood what Mr. Sudler was saying, but the city manager might report to Council, but Council does not run the City. He noted that is why they hire a city manager. Mr. Neil stated he agreed with Mr. Hare. Mr. Lindell suggested they should act on getting an RFP sent out to enlist a consultant/head hunter, to help them with the recruiting. He noted that in the meantime, they can start finessing the job description. Then once they get someone on board, a lot of these other issues they can address in the whole process and have some guidance and go in the right direction. Mr. Contant agreed with Mr. Lindell and stated that at this point their action items should be that they recommend that Human Resources (HR) move forward with preparing a request for proposals (RFP) and bring them back. He noted that it looked like HR already has contacts with a few different firms and allow them to make the decision on which firm they think would best fulfill the need, at the same time, Council can develop the job description further that the firm will base their work off of. Mr. Sudler, referring back to the performance evaluation instrument that they use every year to evaluate the city manager, he stated a lot of times he is very uncomfortable trying to fill that out fully with the questions it asks. He noted in his view, they do not have any real written expectations, other than at the end of the year or the quarter or when they evaluate, to say whether or not they are doing these things. Mr. Sudler stated that it needs to be clear what City Council's expectations are to be incorporated into that instrument. He noted that he believes they need to have a stronger role and that maybe they need to have a workshop on what that looks like and what that entails. Mr. Cole asked if an RFP will take away time. He noted that they want somebody up and running and did not want to cut anybody short. He noted that they want all

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 27 the best candidates, but at the same time they are getting short on time. Mrs. Hawkins stated that she is not an RFP expert. She noted that she has already called a couple of firms and they have indicated that their costs would probably be under $25,000. She stated she was not sure if she needed to issue an RFP or would be able to call several firms, get quotes from them and present that to Council. Mrs. Hawkins noted that if Council asked her to do an RFP, she gave an estimate of at least six to eight weeks. Mr. Lindell asked if it is under $25,000, what would they get as far as service is concerned. He stated that he thought they would need something for what is it going to cost them if they want to do this, or if they want the full service, as far as from start to finish, with them taking an active role in the process. Mrs. Hawkins stated with an RFP they would need to spell out exactly what services they want. Mr. Neil stated that what they were looking for tonight would be to agree on choosing a consultant/head hunter or in-house and then if they will pay travel expenses, then the selection of the interview committee and the scoring rubric. He stated that the review of the job or even the process, can wait, because it is not going to happen right away. He stated that he would put a limit on it when the RFP goes out and how long they take which should not take more than two weeks to come back with some sort of an offer. Mr. Hare he agreed with Mr. Neil, but also with Ms. Hawkins. He stated he had confidence in Mrs. Hawkins. Mr. Hare stated that he thought she could reach out to however many firms she knows that are out there, and just make that phone call and ask what they are going to charge and give them what Council is looking for and request a reply within 48 hours and most of them will do that. He noted that way, it will cut it down to less than two weeks. He stated to let Ms. Hawkins do her job, and come back to Council with the companies she contacted and her recommendation. He noted that she will be able to explain it to them and that this is not the hiring process. Responding to Mrs. Hawkins, Mr. Hare stated Council is asking to find an executive firm to basically post the positions, find the candidates and do a first screening of the candidates and then perhaps recommend whatever the committee is seeking, and then the committee takes it from there. Mrs. Hawkins stated that they have done some interviews through this route before, and when it comes to the travel expense, any executive firm will tell Council that they must be paying for their travel. It is just industry standard to pay for travel. Responding to Mr. Taylor, Mr. Hare stated that Mrs. Hawkins is initially bringing information for the firms back to Council as a whole so they can see which firm they want to use. Mr. Hare stated that they can go over the what criteria they are using for the selection committee.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 28 Mr. Hare moved to recommend that they request Mrs. Kim Hawkins, Director of Human Resources to proceed with contacting the head hunters and search firms to get the information to bring back to City Council. The motion was seconded by Mr. Anderson and unanimously carried. Mrs. Kim Hawkins, Director of Human Resources, advised that the price for GovHRusa under Summary of Proposals provided should be changed from $15,000 to $15,500. She also reviewed the information that was obtained from the head hunters. Responding to Mr. Neil, Mrs. Hawkins advised that she did not check references. Responding to Mr. Anderson, Mrs. Hawkins stated that Mercer, which is located in the Ocean City area, provided three references. One reference is in Annapolis, Maryland; one is in Poolesville, Maryland; and the other one is the City of Westminster, Maryland. She noted that GovHR USA and Colin Baenziger and Associates also provided references. Mrs. Hawkins noted that both GovHR USA and Colin Baenziger and Associates have extensive backgrounds in recruiting. Mercer indicated that he has done eight or nine personal recruitments and the other firms are averaging anywhere from nine to 14 recruitments a year. Mrs. Hawkins stated that if Council was interested in doing the limited scope, she would recommend Mercer because it was priced at $4,000 plus advertising and travel and he is located on the eastern shore. She advised that if they wanted to do the full scope, all of the proposals were comprehensive and their costs were relatively the same, with Colin Baenziger and Associates being slightly higher. Mrs. Hawkins recommended either GovHR USA or Mercer, noting that she was leaning more toward GovHR USA. Responding to Mr. Sudler, Mrs. Hawkins advised that she did not know if any of the consultant agencies had experience with recruiting senior transformational leaders; however, she would check on it. With regard to the price difference for virtual recruitment for GovHR USA, Mr. Sudler asked if they provided a cost breakdown for the interaction and why there was a $6,000 difference. Responding, Mrs. Hawkins advised that it is labor-intense for them to call each viable candidate and have a conversation with them. Mr. Sudler requested Mrs. Hawkins to have them provide a labor breakdown for the $15,000 component of their bid. Mr. Neil suggested checking their references to see who has been effective before they make the final decision. Mr. Sudler stated that his biggest concern is in regard to the city looking at moving towards a different culture for their workforce and for their senior leaders to demonstrate for their management and workforce to follow. He suggested that they look at how much knowledge they have in regard to the leadership style that the City is looking to adopt. Mrs. Hawkins advised that all of the proposals include being able to do a Zoom or Webex meeting to find out exactly what the City of Dover is recruiting for.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 29 Mr. Cole asked if the recommendation was being based on the budgetary issue or the time limit. Mr. Slavin reminded everyone that they made the first part of this decision well over a year ago when they created the position of assistant city manager so that one day when they had to fill the city manager's position, they did not have to panic and create an artificial timeline. He suggested having an interim city manager during this process so that the timeline is not dependent upon trying to fill the position on a date, but is dependent on building confidence in their decision and building consensus in Council and in the community, because it is very important that this next city manager have an understanding of the community and the community have an understanding of him or her. Mr. Lindell stated that he agreed with Mr. Slavin, noting that removing the time constraint would allow them some flexibility. He added that regardless of who they hire, the process will require a great deal of the Council members’ time discussing with the consultant what they are looking for in an applicant. Mr. Slavin moved to request Mrs. Hawkins to put together a timeline of what a thorough, conscientious search for a city manager would entail, including what tasks it would entail and what the roughed in time periods are for those tasks, so that they can create a calendar and then begin the process of populating each of those tasks. The motion was seconded by Mr. Sudler. Mr. Hare stated that Council also had the option of putting the timeline together and having Mrs. Hawkins be the headhunter. Mr. Lindell responded that they are hiring the CEO of the city and they should take their time and they should not ask a subordinate employee to conduct the search for their potential boss. Mrs. Hawkins advised that GovHR USA provided a Gantt chart with their proposal that spelled out how long it will take for each phase of the recruitment. She noted that she thought the contractors that would be able to put that timeline together better than she would. The motion to request Mrs. Hawkins to put together a timeline of what a thorough, conscientious search for a city manager would entail, including what tasks it would entail and what the roughed in time periods are for those tasks, so that they can create a calendar and then begin the process of populating each of those tasks was unanimously carried. Review of the COVID19 Operating Procedures Mrs. Donna Mitchell, City Manager, reviewed a document titled COVID-19/Coronavirus Procedure Manual - Beginning March 2020. Mr. Neil complimented Mrs. Mitchell and the entire Staff for what they have done. Mrs. Mitchell also thanked Staff. She noted that it has been very stressful for Staff and that they are holding up pretty good. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Content and unanimously carried.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 30 Meeting adjourned at 8:47 p.m. Mr. Taylor moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Slavin and unanimously carried. Meeting adjourned at 8:48 p.m. Mr. Slavin moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Anderson and unanimously carried. SPECIAL ELECTION TO FILL VACANCY - ROBBINS HOSE COMPANY - - TERM TO EXPIRE DECEMBER 31, 2020 - FOURTH ASSISTANT FIRE CHIEF - SEAN P.M. CHRISTIANSEN In accordance with the City Code and the By-Laws of the Robbins Hose Company, nominations were held during the June 1, 2020 Regular Monthly Meeting to fill the Fourth Assistant Fire Chief position. The vacancy is a result of the resignation of Christopher Jacobs. Members of the Robbins Hose Company No. 1 elected, by the Secretary’s Ballot, Sean P.M. Christiansen to serve as Fourth Assistant Fire Chief with a term to expire December 31, 2020. By consent agenda, Mr. Neil moved for acceptance of Sean P.M. Christiansen as the Fourth Assistant Fire Chief for Robbins Hose Company No. 1. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). FIRST (1ST) DISTRICT COUNCIL VACANCY - TERM TO EXPIRE MAY 10, 2021 Article II - Mayor and Council, Section 13 - Vacancies; Forfeiture of Office; Filling of Vacancies of the City Charter requires that a Special Election be held to fill the vacancy created by the resignation of Councilman Tanner Wm. Polce since the vacancy is in excess of six (6) months in duration. This position is for the First (1st) District City Council Seat with a term that expires May 10, 2021. In his opinion dated June 11, 2020, City Solicitor Rodriguez advised that he believes this section of the City's Charter dealing with filling the vacancy is not mandatory in light of the pandemic emergency and that Council may resolve to depart from this provision of the Charter in light of the effects of the COVID-19 pandemic. Staff recommended the following dates, should Council choose to proceed with holding a Special Election: Date of Election - Tuesday, August 18, 2020; Filing Petitions - Tuesday, June 23, 2020 through Friday, July 17, 2020 at 4:30 p.m.; Voter Registration Close - Saturday, July 25, 2020; and the Oath of Office - Special City Council Meeting of Thursday, August 27, 2020. Staff also recommended using The Elks Lodge #1903, 200 Saulsbury Road, as the polling place for the Special Election and mailing absentee applications to all registered voters in the First District due to the shortened time frame and the anticipated increase in absentee voting due to COVID-19.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 31 Mr. Sudler moved for approval of Staff’s recommendations, with the exception of swearing-in the new Council member during the regular Council meeting of September 14, 2020. The motion was seconded by Mr. Anderson and carried with Mr. Polce not voting and Mr. Neil abstaining. 2020/21 ANNUAL COMMITTEE APPOINTMENTS (DEFERRED DURING THE ANNUAL MEETING OF MAY 11, 2020) By consent agenda, Mr. Neil moved for approval of the following appointments, seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). Council Committee of the Whole Subcommittees - Utility Committee - Recommended by the Council President and Committee Chairs (Deferred during the Annual Meeting of May 11, 2020) Scott W. Cole, Chair Andrea B. Maucher (Appointed by Council President) Economic Development Committee - Recommended by City Council Mayor Robin R. Christiansen, Chair (ex-officio, nonvoting member) David L. Anderson (Councilmember) Roy Sudler, Jr. (Councilmember) Kim I. Adams (Minority Voting Member) Clayton E. Hammond II (Minority Voting Member) City Manager, Donna Mitchell City Planner, David S. Hugg III Diane Laird, Designee of the Downtown Dover Partnership APPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - ETHICS COMMISSION - ERIKA D. CRAWFORD (TO FILL THE EXPIRED TERM OF THOMAS C. JACKSON - TERM TO EXPIRE JULY 31, 2023) Mayor Christiansen recommended the appointment of Erika D. Crawford to serve on the Ethics Commission for a term to expire July 31, 2023 (to fill the unexpired term of Thomas C. Jackson). By consent agenda, Mr. Neil moved for approval of the appointment of Erika D. Crawford, as recommended by Mayor Christiansen. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Sudler and Taylor absent). FINAL READING - PROPOSED ORDINANCE #2020-08 - ROLLED BACK TAX The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of June 8, 2020. Council President Hare reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City’s website at www.cityofdover.com under “Government.” Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Anderson and unanimously carried.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 32 By motion of Mr. Neil, seconded by Mr. Lindell, Council, by a unanimous roll call vote, adopted Ordinance #2020-08, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: WHEREAS, the 2019/2020 fiscal year property tax rate for the City of Dover is $.44 (forty-four cents) per hundred of assessed value and the Tax Assessor reported that the total assessed value of property as of December 31, 2019 was $3,272,353,200, including the April 2020 supplemental billings (2020 Assessed Value); and WHEREAS, upon completion of the re-evaluation completed in 2020, the Tax Assessor is reporting the total assessed value in 2020/2021 to be $3,581,763,900; and WHEREAS, Delaware State Law: 22 Delaware Code Section 1105 (b) requires municipalities to calculate a "rolled-back" tax rate so as to provide the same tax revenue as was levied during the prior fiscal year and to state the percent, if any, by which the property tax rate to be levied exceeds the "rolled-back" property tax rate. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That the City of Dover "rolled-back" tax rate is $.4050 per hundred of assessed value, and the 2020/2021 tax rate is to be set at $.4050 per hundred of taxable assessed value (estimated at $3,507,391,500), the decrease in the rolled-back tax rate being 7.95%. ADOPTED: JUNE 22, 2020 FINAL READING - PROPOSED ORDINANCE #2020-09 - 2020/2021 CITY OF DOVER BUDGET ORDINANCES The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of June 8, 2020. Council President Hare reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City’s website at www.cityofdover.com under “Government.” Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Anderson and unanimously carried. Mrs. Donna Mitchell, City Manager, advised that the Final Reading of the ordinance has been changed from the First Reading by reducing the budget balance and adding $83,300 to the police department budget for training and consultant services needed to bring in expert trainers for in-house training. Responding to Mr. Anderson, Mrs. Mitchell stated that she had not had a chance to review the actual revenue for Municipal Street Aid. Mr. Anderson stated that he understood that the numbers were going to be the same as last year and if that were the case, he suggested a budget amendment to

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 33 ensure that they have money for a local portion for body cameras, which should be mostly funded by a grant. Mrs. Mitchell advised that she would recommend waiting for the final Municipal Street Aid numbers before doing an amendment. She also recommended discussing body cameras as a separate item outside of the budget discussion. Responding to Mr. Anderson, Mrs. Mitchell advised that she had not heard anything about the State providing local municipalities grants for body cameras. She noted that she had heard that some of the money would be coming from a federal program through the legislature. Mr. Sudler stated that, although he did not disagree with in-house training for the police department, he was concerned with how they arrived at $83,300 for training and what training would be provided. Responding, Mrs. Mitchell advised that when Chief Thomas Johnson gave his press conference recently he outline his plan to turn things around, which included training, and she felt that he needed the funds to back up his plan. She noted that she sat down with the Chief to discuss the details and the cost. Mrs. Mitchell explained that it would have been a part of the normal budgeting process that the departments follow each year. Mr. Sudler suggested that because they have been asking about the body cameras for over four years, and with the current global climate, that the body cameras would be a great step to show that they are moving forward and putting things in place. He stated that he thought the community would appreciate it. Mayor Christiansen concurred with the proposal for body cameras and advised that he believed that a statewide purchase of body cameras would be accomplished through an initiative by the Attorney General's Office and the Governor's Office. Chief Johnson advised that, under stress and in critical moments, studies show that police officers’ behaviors revert back to their training while simultaneously considering a myriad of factors such as the overall situation, the backdrop, the environment, time, and distance. He noted that one of the things that is not a part of muscle memory, yet, is the knowledge to the degree that is now necessary about body positioning, about pressure, about the responses physiologically that occur when two human beings are involved in a physical struggle. Chief Johnson stated that they are not factoring in the overall health of the suspect or the subject, because it is not always a situation where someone has committed a crime, because they have not been trained to do a quick health assessment. He suggested that the biggest professional failure that occurred in Minneapolis was the total lack of awareness of that person's physical demise underneath the use of force being applied by those officers. Chief Johnson advised that his goal was to find training from someone that truly understands what happens anatomically and physiologically in those critical moments to provide valid and current education on the best known information. He stated that he would then make it a required department-wide, direct delivery training, that is reinforced on a regular schedule. Chief Johnson stated that he would do his best to effectively manage that training and if there was money left when they have accomplished the training it will be returned back at the end of the budget year. He emphasized that they would not just use all of it just because it was allotted to them and that he would make sure that there is quality and value attached to every training dollar and that it will be documented for Council’s review.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 34 Mr. Polce stated that there is clear evidence that shows the efficacy of body cameras. He noted that he was hopeful that, in the coming months, the State, with the help of the Attorney General's Office, and the Criminal Justice Council can work with the municipalities across the state to really fully deploy this evidence-based kind of program. Mr. Polce advised that if they were looking at evidence based programs that demonstrate efficacy, Chief Johnson has outlined a program that would reach that goal. By motion of Mr. Neil, seconded by Mr. Cole, Council, by roll call vote of seven yes (Anderson, Neil, Cole, Polce, Taylor, Lindell, and Hare) and two no (Sudler and Slavin), Council adopted Ordinance #2020-09 (Exhibit #1). PROPOSED RESOLUTION NO. 2020-10/PRESENTATION - TANNER WM. POLCE The City Clerk read Resolution No. 2020-10 into the record, as follows: WHEREAS, on May 28, 2017, Tanner Wm. Polce was sworn into office as Councilman of the First District and the youngest member to be elected to serve on City Council. He served with distinction until July 1, 2020. During his three years of service on City Council, Tanner Wm. Polce served on the City/County Committee, the Delaware Center for Health Innovation Dover/Smyrna Healthy Neighborhoods, and the Downtown Dover Partnership Board of Directors; and WHEREAS, Tanner Wm. Polce's keen intellect, accumulated experience, and enthusiasm were great assets to the City as he provided guidance on the issues he was passionate about, such as technology, mental health, substance use disorder, and the needs of the underprivileged. Mr. Polce built a bridge between his work with City Council and his work as policy advisor at the State, and his extensive knowledge of government has provided an invaluable perspective to members of City Council; and WHEREAS, Mr. Polce's attention to details, verbal eloquence, and commitment to all of the citizens have elevated the level of discourse and fostered the respect of his colleagues, constituents, and City staff, and have made him a true Dover City Councilman. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council recognize that Tanner Wm. Polce will be sorely missed and express their sincere appreciation to him and his family for the dedicated years of service and personal sacrifices made on behalf of the City of Dover, and wish him and his family success in all future endeavors. BE IT FURTHER RESOLVED that the Mayor and Council hereby direct the City Clerk to make this resolution a part of the permanent records of the City of Dover as a lasting symbol of appreciation and gratitude. ADOPTED: JUNE 22, 2020 On behalf of the Mayor and Council, Mayor Christiansen presented the Resolution, a key to the City, and Dover Cup in appreciation for the years and service provided by Mr. Polce.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 35 Mr. Anderson stated that they were definitely going to miss Mr. Polce’s contribution and requested that he keep corresponding with them on some of the important issues. He stated that his contribution had been tremendous and his service exemplary and he thanked Mr. Polce for all that he has done for the City. Mr. Sudler concurred. Mr. Slavin thanked Mr. Polce for his service, noting that as the youngest serving member of City Council he has set the standard for not only inviting more younger people to Council, but also for the zeal and the sincerity that he brought to the position. Mr. Lindell stated that he had enjoyed working with Councilman Polce on a variety of issues in the First District and that he will miss his steadfastness and being able to contact him on issues and being able to intelligently discuss some of the issues. He noted that he would miss the comradery that they had as well as his sense of humor. Mr. Taylor thanked Mr. Polce for his professionalism and the fact that he tried to do everything in excellence. Mr. Hare thanked Mr. Polce for his service to the City and to the Delaware Military Support Organization Board helping them to raise funds to support the active duty military. Mr. Polce thanked each and every member of Council and noted that it has been a time of reflection for him in making this decision. He advised that he sought counsel with his close support network, his wife, his family, and his higher power and ultimately this transition is not goodbye, but simply, he will be working with them from a distance. Mr. Polce stated that the City of Dover has a special place in his heart, noting that he came here when he was 18 years old as an athletic, college bound kid to Wesley College and through the years, the community has absolutely embraced him through some very difficult times. Mrs. Mitchell thanked Mr. Polce for his service and dedication to the City, as well as the support he has shown for City Staff. She stated that he is leaving with a lot of people that love him. Mr. Neil moved for adoption of Resolution No. 2020-10, seconded by Mr. Taylor and unanimously carried. CITY MANAGER'S ANNOUNCEMENTS None. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Slavin read the following statement: “Thank you, council President. I have a brief statement that I'd like to read. I apologize for the length of it, but I want to make sure my words were heard. A few moments ago, I voted against the proposed fiscal '21 budget and I did not do so lightly. The budget that was presented to us was exactly what we asked for. It's fiscally responsible, it holds the line on taxes, it addresses inequities and rate paying for utilities.

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 36 And I commend Assistant City Manager, Matt Harline and City Manager, Donna Mitchell, and all the Department Heads for their assistance in giving Council exactly what we asked for. Since we began the process of crafting the budget however, our world has changed and more importantly, Dover is on the wave of a real change. That change is not being driven by city government. That change is being driven by a new generation of voices. My no vote on the budget is to acknowledge those voices and to ensure that we continue the dialogue about race and equity in Dover. We have seen and heard the demonstrations that now have been going on in our city for the past month, and in all likelihood will continue. The voices are clear and the message is simple, "Black lives matter." We all need to say those words publicly, without qualification, "Black lives matter." I have lived a life of white privilege. In my youth, I said and did things that were racist. There's no easy explanation nor any excuse for me to make. I can say with all sincerity, that the only way for me to describe those times in my life is that I was godless. To this day, I remain embarrassed and anguished over those actions and I pray for forgiveness, but I am godless no more. I've worked hard to eliminate racism and inequity in my personal life and in our society. But I can honestly stand before you and say that my efforts over the past 14 years on Council quite simply were not good enough, I've failed. But I'm not done yet, I announced previously that I would not seek reelection to council in 2021. So to the doubters, as I suggest some actions that we can take as a city to combat racism and inequity, I am not pandering to would-be voters. I stand by my decision not to seek reelection next year. Dover is primed for a new generation of leaders. We have heard the voices of that generation in our streets, and now we must show them that we are listening. So to that end, I need your help. We can begin a process, change a process by putting simply one foot in front of the other and taking steps together. Some of these steps will be big steps, some will be small, some will be painful, all should be taken. Chief Johnson and Mayor Christiansen, I applaud your efforts over the last weeks as we address these issues, I need your help. More than six months ago, we had a presentation from the consulting firm that conducted a study on diversity and inclusion for the city of Dover. They cited that in their findings, our police department was facing challenges in attracting, hiring, and retaining minority officers. We looked at the data, we looked at the processes, we discussed potential problems, and we talked about ways to address that. We also looked at a single photographic image. That image was on the front page of our website for the city of Dover Police Department. The consultants strongly suggested that we look at that image that we project to the community and that perhaps, that is one of the causes of our challenge. Today, many months later, that image remains on the front page. It is an image in my opinion, that is not reflective of our city and Chief Johnson and Mayor Christiansen, let's take this small step together, and I would ask that we have that image taken down immediately. Councilman Taylor, I need your help. The time has come in our

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 37 city for citizens to have a voice in how we maintain a safe community. There are many models across our country for how citizens are empowered with a voice on how a community is policed. We need to have that dialogue and our citizens need to have that voice. And I was going to ask you to put this on your next agenda, but you already did it because you anticipated it, and I appreciate you doing that. And I'm asking for your help and ensuring that that's an inclusive and ongoing dialogue that we have with the citizens. Councilman Anderson, Councilman Sudler and Mayor Christiansen. I need your help. When our good friend, Councilman Wallace Dixon passed away, I had the honor of sitting with Bishop Holsey at his service. Bishop Holsey and I talked about the long history of black churches in Dover. And he cited the work of Bishop LT Blackshear in not only running church, but in providing so much for the black community in Dover. Councilman Sudler, Mayor Christiansen and I then spoke separately about proposing the renaming of the New Street playground in honor of Bishop Blackshear. Councilman Sudler, I'm asking you to consider being a prime sponsor on that renaming of that park. And Councilman Anderson, I'm asking you to co-sponsor and ask you to place that item on your next agenda for the Parks, Recreation and Community Enhancement Committee. And Mayor Christiansen, I'm asking you to continue your support because I know you were very appreciative of that idea. We have heard so many good ideas that quite frankly, we have passed on as a city in recent years. Thanks to Councilman Polce, we were offered funding to embed social workers with our police as is being done in other parts of the country, other parts of Delaware and in other parts of Kent County. We were politely turned down by the police department. Chief Johnson, I would politely ask that we have that discussion again. What I've heard in the protests and the new voices that are being heard and listened to is a simple message: the status quo will no longer suffice in how we all maintain a safe community. We know that we cannot arrest our way out of the opioid crisis. We cannot arrest our way out of the challenge of homelessness. We know we cannot arrest our way out of the issue of poverty. But we can turn the corner, we can take these steps, small and big together, and most importantly, we can listen. Thank you.” Mr. Neil wished Mr. Hare a happy birthday on July 6th. Mr. Taylor reminded the citizens of Dover to tune in the following night at 6:00 p.m. for the Safety Advisory and Transportation Committee meeting which will feature Chief Johnson who will again, illustrate some of the points that he's trying to bring forward. He noted that a discussion would take place as a direct result. Mr. Anderson thanked everyone for a great budget discussion and noted that one of the reasons he supported the budget was because of the amount of money added. He stated that they have flexibility and that where the money actually goes would be determined more the following night. Mr. Anderson stated that he thought there were some good possibilities for grants, and he wants to

CITY COUNCIL MEETING OF JUNE 22, 2020 PAGE 38 see that pursued. He advised that if they have trouble with those grants, he would definitely support working on a supplemental budget to ensure that they get body cameras this year, or at least moving this year. Mr. Anderson also wished the United States of America a happy birthday and Independence Day. Mr. Sudler stated that he would assist Councilman Slavin and that it meant a lot to him to hear someone that does not look like him to bring forth their authentic self, what their spirit is saying to them. He noted that what Mr. Slavin said meant a lot, not just to him, but to a lot of other people of color, and he appreciates that he had the courage, the honesty, the leadership, and also just everything it takes to make this world a much better place. Mr. Sudler stated that the humanity that Mr. Slavin had just shown and demonstrated to him was beyond words and he thanked him for having the courage to be the leader that he had been and is still continuing to be right now. Mr. Neil moved for adjournment, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 9:07 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of June 22, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\6-22-2020 REGULAR CITY COUNCIL MINUTES - MR2.wpd Exhibits Exhibit #1 - Ordinance #2020-09 - 2020/2021 City of Dover Budget Ordinances

EXHIBIT #1 Regular Council Meeting of June 22, 2020 CITY OF DOVER ORDINANCE # 2020-09 2020-2021 BUDGET ORDINANCES BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Fifty Million Seven Hundred Thirty-Six Thousand Four Hundred dollars ($50,736,400) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: GENERAL FUND CASH RECEIPT SUMMARY FOR 2020-2021 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 7,365,500 $ 5,813,100 RECEIPTS FINES AND POLICE REVENUE 577,400 572,800 LIBRARY REVENUES 104,100 123,400 KENT COUNTY BOOK REIMBURSEMENT 238,700 245,000 BUSINESS LICENSES 1,407,200 1,470,000 PERMITS AND OTHER FEES 1,254,000 1,446,000 MISCELLANEOUS CHARGES 10,000 30,000 POLICE EXTRA DUTY 281,200 595,000 PROPERTY TAXES 14,708,600 14,885,800 RECREATION REVENUE 95,500 135,000 FRANCHISE FEE 525,000 645,000 SANITATION FEES 3,076,600 3,090,600 RENT REVENUE - GARRISON FARM 102,700 105,000 COURT OF CHANCERY FEES 1,475,000 1,440,000 INVESTMENT INCOME 80,000 140,000 RECEIPTS SUBTOTAL 23,936,000 24,923,600 INTERFUND SERVICE RECEIPTS INTERFUND SERVICE RECEIPTS GENERAL GOV 1,295,900 1,370,700 INTERFUND SERVICE RECEIPTS PUBLIC WORKS 885,700 782,000 INTERFUND SERVICE RECEIPTS CENT SRVCS 1,171,600 842,100 INTERFUND SERVICE RECEIPTS FIN ADMIN 2,396,700 2,597,900 INTERFUND SERVICE RECEIPTS SUBTOTAL 5,749,900 5,592,700 GRANTS: POLICE RELATED/EXTRA DUTY 145,000 155,000 POLICE PENSION GRANT 445,000 500,000 GREEN ENERGY GRANT 98,500 98,500 MISC GRANT REVENUE 11,000 25,000 GRANTS SUBTOTAL 699,500 778,500 TRANSFERS FROM: TRANSFER TAX 1,400,000 1,433,500 MUNICIPAL STREET AID 796,000 750,000 CIVIL TRAFFIC PENALTIES 400,000 445,000 WATER/WASTEWATER 1,000,000 1,000,000 ELECTRIC 10,000,000 10,000,000 TRANSFERS FROM SUBTOTAL 13,596,000 13,628,500 TOTAL REVENUES 43,981,400 44,923,300 TOTAL BEGINNING BALANCE & REVENUE $ 51,346,900 $ 50,736,400 1

2020-2021 BUDGET ORDINANCES GENERAL FUND - EXPENDITURES AND BUDGET BALANCE FOR 2020-2021 2019/20 2020/21 DEPARTMENT EXPENSES REVISED BUDGET CITY CLERK $ 362,600 $ 508,400 COUNCIL 157,700 156,600 TAX ASSESSOR 390,600 245,900 PLANNING 570,400 663,200 CITY MANAGER 982,900 1,044,800 HUMAN RESOURCES 526,800 524,200 MAYOR 181,900 221,700 FIRE 763,700 769,900 LIFE SAFETY 386,500 432,700 CODE ENFORCEMENT 580,200 815,000 INSPECTIONS 544,700 595,300 POLICE 17,230,000 17,736,600 POLICE EXTRA DUTY 427,100 750,000 PUBLIC WORKS - ADMINISTRATION 736,700 594,600 STREETS 666,600 699,700 SANITATION 2,442,400 2,506,800 GROUNDS MAINTENANCE 969,500 1,456,600 STORMWATER 724,200 785,900 FACILITIES MANAGEMENT 655,700 655,800 PUBLIC WORKS - ENGINEERING 345,800 198,700 LIBRARY 1,784,800 1,822,700 RECREATION 1,088,600 1,129,700 PROCUREMENT & INVENTORY 697,000 715,900 FLEET MAINTENANCE 876,200 930,600 INFORMATION TECHNOLOGY 747,000 912,800 FINANCE 929,800 992,700 CUSTOMER SERVICE 1,067,500 1,107,600 DEPARTMENT SUBTOTALS 36,836,900 38,974,400 OTHER EXPENSES DEBT SERVICE 500,000 462,200 CONTRIBUTION TO DDP 150,000 150,000 MISCELLANEOUS GRANT RELATED EXP 800 25,000 INSURANCE 840,000 800,000 RETIREES HEALTH CARE 1,894,900 2,045,400 BANK & CREDIT CARD FEES 20,000 27,000 UNCOLLECTIBLES - TRASH AND OTHER - 100,000 STREET LIGHTS 815,000 815,000 OTHER EXPENSE SUBTOTAL 4,220,700 4,424,600 TRANSFERS TRANSFER TO CAPITAL FUND - PROJECTS 3,261,600 2,078,100 APPROP. TO THE POLICE PENSION FUND 519,600 435,100 APPROP. POLICE PENSION - STATE GRANT 445,000 500,000 TRANSFER TO ELECTRIC I & E FUND 250,000 - TRANSFERS SUBTOTAL 4,476,200 3,013,200 TOTAL EXPENDITURES 45,533,800 46,412,200 CURRENT YEAR BALANCE 5,813,100 4,324,200 TOTALS $ 51,346,900 $ 50,736,400 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 2

CITY OF DOVER ORDINANCE # 2020-09 GOVERNMENTAL CAPITAL PROJECTS FUND REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Million Three Hundred Forty-six Thousand Three Hundred dollars ($5,346,300) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: REVENUES 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - PROJECTS $ 2,841,100 $ 369,100 REVENUES STATE GRANTS - Other 241,800 1,245,000 LIBRARY COUNTY GRANT 125,000 - BUDGET BOND/BANK PROCEEDS 528,600 1,198,300 TRANSFER FROM GENERAL FUND 3,261,600 2,078,100 TRANSFER FROM PARKLAND RESERVE 191,800 - TRANSFER FROM CAPITAL ASSET RESERVE 445,300 346,400 TRANSFER FROM LODGING TAX - 110,000 SUBTOTAL PROJECT RECEIPTS 4,794,100 4,977,800 TOTAL FUNDING SOURCES 4,794,100 4,977,800 TOTAL BEGINNING BALANCE AND REVENUES $ 7,635,200 $ 5,346,900 EXPENSE SUMMARY 2019/20 2020/21 EXPENDITURES REVISED BUDGET FIRE $ 281,100 $ 173,300 GROUNDS 153,400 - LIBRARY 125,000 - RECREATION 1,073,600 395,000 LIFE SAFETY 48,900 - CODE ENFORCEMENT 37,200 - PLANNING - 20,400 INSPECTIONS 18,600 18,600 POLICE 954,700 912,400 STREETS 3,289,400 936,000 STORMWATER 365,000 1,110,700 SANITATION 287,200 475,200 INFORMATION TECHNOLOGY 45,600 61,600 FACILITIES MANAGEMENT 174,800 700,000 PUBLIC WORKS - ENGINEERING - 39,600 PROCUREMENT & INVENTORY 390,000 25,000 FLEET MAINTENANCE 21,600 - DEPARTMENT SUBTOTAL 7,266,100 4,867,800 TOTAL EXPENDITURES 7,266,100 4,867,800 BUDGET BALANCE 369,100 479,100 TOTAL BUDGET BALANCE & EXPENDITURES $ 7,635,200 $ 5,346,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 3

CITY OF DOVER ORDINANCE # 2020-09 GENERAL FUND CONTINGENCY CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Seven Hundred Seventy-Seven Thousand dollars ($777,000) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 764,100 $ 775,000 INTEREST EARNED 10,900 2,000 TOTALS $ 775,000 $ 777,000 EXPENSE SUMMARY 2019/20 2020/21 REVISED BUDGET CARRY FORWARD TO NEXT YEAR $ 775,000 $ 777,000 TOTALS $ 775,000 $ 777,000 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 4

CITY OF DOVER ORDINANCE # 2020-09 GOVERNMENTAL CAPITAL ASSET RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Eight Thousand Seven Hundred dollars ($1,008,700) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 1,415,200 $ 993,900 INTEREST EARNINGS 24,000 14,800 TOTALS $ 1,439,200 $ 1,008,700 EXPENSE SUMMARY 2019/20 2019/20 REVISED BUDGET TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 445,300 $ 346,400 CARRY FORWARD TO NEXT YEAR 993,900 662,300 TOTALS $ 1,439,200 $ 1,008,700 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 5

CITY OF DOVER ORDINANCE # 2020-09 PARKLAND/RECREATION RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million One Hundred-forty Thousand Four Hundred dollars ($1,140,400) much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 277,100 $ 137,400 STATE AID/GRANT 42,300 $ 310,000 MISCELANEOUS RECEIPTS 15,000 INTEREST EARNINGS 6,000 3,000 TOTALS $ 340,400 $ 450,400 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 191,800 $ 310,000 TRANSFER TO GENERAL CAPITAL PROJECT FUND 11,200 CURRENT YEAR BALANCE 137,400 140,400 TOTALS $ 340,400 $ 450,400 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 6

CITY OF DOVER ORDINANCE # 2020-09 WATER FUND REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Eight Million Five Hundred Forty-Two Thousand Five Hundred dollars ($8,542,500) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WATER $ 1,854,500 $ 1,218,900 TOTAL BEGINNING BALANCES 1,854,500 1,218,900 BASE REVENUE WATER SERVICES 5,530,800 6,231,700 WATER TANK SPACE LEASING 410,200 420,100 WATER IMPACT FEES 570,000 570,000 INTEREST - WATER 10,000 34,000 MISCELLANEOUS SERVICE FEE 23,000 67,800 TOTAL REVENUES 6,544,000 7,323,600 TOTAL BEGINNING BALANCES AND REVENUES $ 8,398,500 $ 8,542,500 7

2020-2021 BUDGET ORDINANCES WATER FUND - EXPENSES AND BUDGET BALANCE FOR 2019-2020 2019/20 2020/21 DIRECT EXPENSES REVISED BUDGET ENGINEERING & INSPECTION $ 372,600 $ 397,800 WATER DEPARTMENT 637,200 669,800 WATER TREATMENT PLANT 2,080,900 2,221,600 DIRECT EXPENDITURE SUBTOTAL 3,090,700 3,289,200 OTHER EXPENSES DEBT SERVICE - WATER 760,000 762,800 RETIREES HEALTH CARE 113,200 176,900 INTERFUND SERVICE FEES 1,052,700 1,028,800 BANK & CREDIT CARD FEES 14,000 20,000 OTHER EXPENSES SUBTOTAL 1,939,900 1,988,500 TRANSFER TO: GENERAL FUND FROM WATER 500,000 500,000 WATER IMP AND EXT 1,500,000 1,300,000 WATER IMPACT FEE RESERVE ELECTRIC IMP AND EXT 149,000 - TRANSFER TO SUBTOTAL 2,149,000 1,800,000 TOTAL EXPENSES 7,179,600 7,077,700 BUDGET BALANCES BUDGET BALANCE WATER 1,218,900 1,464,800 BUDGET BALANCE SUBTOTALS 1,218,900 1,464,800 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 8,398,500 $ 8,542,500 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 8

CITY OF DOVER ORDINANCE # 2020-09 WASTEWATER FUND REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Ten Million Three Hundred Thirty-Two Thousand Two Hundred dollars ($10,332,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WASTEWATER 345,400 47,900 TOTAL BEGINNING BALANCES 345,400 47,900 BASE REVENUE WASTEWATER SERVICES 3,654,700 4,467,500 WASTEWATER TREATMENT SERVICES 3,267,000 3,275,100 GROUNDWATER INFLOW ADJUSTMENT 1,841,900 2,040,400 WASTEWATER IMPACT FEES 480,000 480,000 INTEREST - WASTEWATER 10,000 20,000 MISCELLANEOUS SERVICE FEE 23,200 1,300 TOTAL REVENUES 9,276,800 10,284,300 TOTAL BEGINNING BALANCES AND REVENUES $ 9,622,200 $ 10,332,200 9

2020-2021 BUDGET ORDINANCES WASTEWATER FUND - EXPENSES AND BUDGET BALANCE FOR 2019-2020 2019/20 2020/21 DIRECT EXPENSES REVISED BUDGET ENGINEERING & INSPECTION $ 195,100 $ 288,300 WASTEWATER DEPARTMENT 1,153,900 1,144,200 DIRECT EXPENDITURE SUBTOTAL 1,349,000 1,432,500 OTHER EXPENSES DEBT SERVICE - WASTEWATER 672,500 659,900 RETIREES HEALTH CARE 113,100 81,500 KENT COUNTY TREATMENT CHARGE 5,101,900 4,302,900 INTERFUND SERVICE FEES 759,800 779,600 BANK & CREDIT CARD FEES 14,000 10,000 BOND ISSUE COSTS 15,000 - OTHER EXPENSES SUBTOTAL 6,676,300 5,833,900 TRANSFER TO: GENERAL FUND FROM WASTEWATER 500,000 500,000 WASTEWATER IMP AND EXT 900,000 1,200,000 ELECTRIC IMP AND EXT 149,000 - TRANSFER TO SUBTOTAL 1,549,000 1,700,000 TOTAL EXPENSES 9,574,300 8,966,400 BUDGET BALANCES BUDGET BALANCE WASTEWATER 47,900 1,365,800 BUDGET BALANCE SUBTOTALS 47,900 1,365,800 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 9,622,200 $ 10,332,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 10

CITY OF DOVER ORDINANCE # 2020-09 WATER IMPROVEMENT & EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Million One Hundred Eighty-Three Thousand Eight hundred dollars ($5,183,400) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Governmentr for the fiscal year begining July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WATER $ 5,349,000 $ 3,794,200 TOTAL BEGINNING BALANCES 5,349,000 3,794,200 REVENUES STATE LOAN FUND - WATER 1,401,900 - TRANS FR OPERATING FUND - WATER 1,500,000 1,300,000 TRANSFER FR WATER IMPACT FEE 30,900 39,200 INTEREST INCOME 10,000 50,000 TOTAL REVENUES 2,942,800 1,389,200 TOTAL BEGINNING BALANCES & REVENUES $ 8,291,800 $ 5,183,400 EXPENSE SUMMARY 2019/20 2020/21 EXPENSES REVISED BUDGET ENGINEERING $ - $ 20,400 WATER 1,143,500 1,205,500 WATER TREATMENT PLANT 3,354,100 - TOTAL EXPENSES 4,497,600 1,225,900 BUDGET BALANCE - WATER 3,794,200 3,957,500 CURRENT YEAR BALANCE SUBTOTALS 3,794,200 3,957,500 TOTAL BUDGET BALANCES & EXPENSES $ 8,291,800 $ 5,183,400 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 11

CITY OF DOVER ORDINANCE # 2020-09 WASTEWATER IMPROVEMENT & EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Four Hundred Eighty-Three Thousand Seven hundred dollars ($1,483,700) or so much thereof as may be necessary are hereby appropriated current revenues and other funds for the use by several departments of the Municipal Government for from the fiscal year begining July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WASTEWATER $ 906,600 $ 242,100 REVENUES STATE LOAN FUND - WASTEWATER 1,564,700 - TRANS FR OPERATING FUND - WW 900,000 1,200,000 TRANSFER FR WASTEWATER IMPACT FEE 404,900 31,600 INTEREST INCOME 10,000 10,000 TOTAL REVENUES 2,879,600 1,241,600 TOTAL BEGINNING BALANCES & REVENUES $ 3,786,200 $ 1,483,700 EXPENSE SUMMARY 2019/20 2020/21 EXPENSES REVISED BUDGET ENGINEERING $ - $ 14,000 WASTEWATER 3,544,100 1,085,000 TOTAL EXPENSES 3,544,100 1,099,000 BUDGET BALANCE - WASTEWATER 242,100 384,700 CURRENT YEAR BALANCE SUBTOTALS 242,100 384,700 TOTAL BUDGET BALANCES & EXPENSES $ 3,786,200 $ 1,483,700 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 12

CITY OF DOVER ORDINANCE # 2020-09 WATER CAPITAL ASSET RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Fifty-three Thousand Six Hundred dollars ($553,600) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WATER $ 545,300 $ 549,400 TOTAL BEGINNING BALANCES 545,300 549,400 RECEIPTS INTEREST EARNINGS - WATER 4,100 4,200 TOTAL RECEIPTS 4,100 4,200 TOTALS $ 549,400 $ 553,600 EXPENSE SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE - WATER $ 549,400 $ 553,600 CURRENT YEAR BALANCE SUBTOTALS 549,400 553,600 TOTALS $ 549,400 $ 553,600 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 13

CITY OF DOVER ORDINANCE # 2020-09 WASTEWATER CAPITAL ASSET RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Fifty-Four Thousand Nine Hundred dollars ($554,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WASTEWATER $ 546,500 $ 550,700 TOTAL BEGINNING BALANCES 546,500 550,700 RECEIPTS INTEREST EARNINGS - WASTEWATER 4,200 4,200 TOTAL RECEIPTS 4,200 4,200 TOTALS $ 550,700 $ 554,900 EXPENSE SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE - WASTEWATER 550,700 554,900 CURRENT YEAR BALANCE SUBTOTALS 550,700 554,900 TOTALS $ 550,700 $ 554,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 14

CITY OF DOVER ORDINANCE # 2020-09 WATER IMPACT FEE RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Fifty-Four Thousand Nine Hundred dollars ($554,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WATER $ 546,540 $ 550,700 TOTAL BEGINNING BALANCES 546,540 550,700 RECEIPTS INTEREST EARNINGS - WATER 4,200 4,200 TOTAL RECEIPTS 4,200 4,200 TOTALS $ 550,740 $ 554,900 EXPENSE SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE - WATER $ 550,740 554,900 CURRENT YEAR BALANCE SUBTOTALS 550,740 554,900 TOTALS $ 550,740 $ 554,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 15

CITY OF DOVER ORDINANCE # 2020-09 WASTEWATER IMPACT FEE RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Fifty-Three Thousand Six Hundred dollars ($553,600) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WASTEWATER $ 545,300 $ 549,400 TOTAL BEGINNING BALANCES 545,300 549,400 RECEIPTS INTEREST EARNINGS - WASTEWATER 4,100 4,200 TOTAL RECEIPTS 4,100 4,200 TOTALS $ 549,400 $ 553,600 EXPENSE SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE - WASTEWATER $ 549,390 $ 553,600 CURRENT YEAR BALANCE SUBTOTALS 549,390 553,600 TOTALS $ 549,390 $ 553,600 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 16

CITY OF DOVER ORDINANCE # 2020-09 WATER CONTINGENCY RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Hundred Sixty-Four Thousand dollars Nine Hundred dollars ($264,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WATER $ 260,900 $ 262,900 TOTAL BEGINNING BALANCES 260,900 262,900 RECEIPTS INTEREST EARNINGS - WATER 2,000 2,000 TOTAL RECEIPTS 2,000 2,000 TOTALS $ 262,900 $ 264,900 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE - WATER $ 262,900 $ 264,900 CURRENT YEAR BALANCE SUBTOTALS 262,900 264,900 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 262,900 $ 264,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 17

CITY OF DOVER ORDINANCE # 2020-09 WASTEWATER CONTINGENCY RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Hundred Ninety-Eight Thousand Five Hundred dollars ($298,800) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 andending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE - WASTEWATER $ 294,300 296,500 TOTAL BEGINNING BALANCES 294,300 296,500 RECEIPTS INTEREST EARNINGS - WASTEWATER 2,200 2,300 TOTAL RECEIPTS 2,200 2,300 TOTALS $ 296,500 $ 298,800 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE - WASTEWATER $ 296,500 $ 298,800 CURRENT YEAR BALANCE SUBTOTALS 296,500 298,800 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 296,500 $ 298,800 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 18

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC REVENUE FUND REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Ninety Million Seventy-One Thousand One Hundred dollars ($90,071,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 16,550,700 $ 10,230,300 DISTRIBUTION OF EARNINGS - PCA CREDIT (2,873,800) (5,246,100) BEGINNING BALANCE - ADJUSTED 13,676,900 4,984,200 BASE REVENUE DIRECT SALES TO CUSTOMER 82,686,400 80,417,400 UTILITY TAX 1,322,000 1,245,100 MISCELLANEOUS REVENUE 528,000 530,000 RENT REVENUE 110,000 110,000 GREEN ENERGY 127,400 127,000 INTEREST EARNINGS 195,000 157,400 TRANSFER FROM RATE STABILIZATION - 2,500,000 TOTAL REVENUES 84,968,800 85,086,900 TOTAL BEGINNING BALANCE & REVENUES $ 98,645,700 $ 90,071,100 19

2020-2021 BUDGET ORDINANCES ELECTRIC REVENUE FUND EXPENSES AND BUDGET BALANCE FOR 2018-2019 2019/20 2020/21 EXPENSES REVISED BUDGET POWER SUPPLY $ 22,115,400 $ 19,715,300 SOLAR ENERGY 2,703,900 3,401,100 SOLAR RENEWAL ENERGY CREDITS 395,200 384,100 POWER SUPPLY MANAGEMENT 835,000 634,800 REC'S (Renewable Energy Credits) 411,000 614,600 RGGI (Regional Greenhouse Gas Init.) 67,500 12,300 PJM CHARGES - ENERGY 5,678,600 5,871,900 PJM CHARGES - TRANSMISSION & FEES 7,792,400 8,476,800 CAPACITY CHARGES 11,101,900 15,048,100 SUB-TOTAL POWER SUPPLY 51,100,900 54,159,000 PLANT OPERATIONS 5,530,700 4,706,100 GENERATIONS FUELS 956,300 488,400 PJM SPOT MARKET ENERGY (1,163,100) (808,300) PJM CREDITS (516,900) (369,400) CAPACITY CREDITS (8,422,000) (12,191,700) GENERATION SUBTOTAL (3,615,000) (8,174,900) POWER SUPPLY & GENERATION SUBTOTAL 47,485,900 45,984,100 DIRECT EXPENDITURES TRANSMISSION/DISTRIBUTION 3,802,800 3,995,600 ELECTRICAL ENGINEERING 1,372,900 1,396,400 ADMINISTRATION 615,500 707,400 METER READING 401,900 375,300 SYSTEMS OPERATIONS 853,100 871,100 DIRECT EXPENDITURE SUBTOTALS 7,046,200 7,345,800 OTHER EXPENSES: UTILITY TAX 1,322,000 1,245,100 ALLOW FOR UNCOLLECTIBLES 250,000 300,000 CONTRACTUAL SERVICES - RFP'S 200,000 - LEGAL EXPENSES 100,000 100,000 RETIREES HEALTH CARE 721,400 789,600 GREEN ENERGY PAYMENT TO DEMEC 137,000 127,000 INTERFUND SERVICE FEES 3,912,900 3,784,300 INTEREST ON DEPOSITS 17,500 21,000 BANK & CREDIT CARD FEES 327,000 330,300 DEBT SERVICE 1,379,500 1,378,600 OTHER EXPENSES SUBTOTAL 8,367,300 8,075,900 TRANSFER TO: IMPROVEMENT & EXTENSION 6,816,000 6,000,000 GENERAL FUND 10,000,000 10,000,000 TRANSFER TO DEPRECIATION RESERVE 5,000,000 - RATE STABILIZATION RESERVE 3,700,000 2,000,000 TRANSFER TO SUBTOTAL 25,516,000 18,000,000 TOTAL EXPENSES 88,415,400 79,405,800 BUDGET BALANCE - WORKING CAPITAL 10,230,300 10,665,300 TOTALS $ 98,645,700 $ 90,071,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 20

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Twenty Three Million Two Hundred Fifty-Eight Thousand Two Hundred dollars ($23,258,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: REVENUES 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 15,157,800 $ 15,640,000 REVENUES TRANSFER FROM ELECTRIC 6,816,000 6,000,000 TRANSFER FROM WATER/WASTEWATER 298,000 - TRANSFER FROM GENERAL FUND 250,000 - GENERAL SERVICE BILLING 400,000 400,000 TRF FROM DEPRECIATION RSV - 1,000,000 INTEREST EARNINGS 150,000 218,200 TOTAL REVENUES 7,914,000 7,618,200 TOTALS $ 23,071,800 $ 23,258,200 EXPENSE SUMMARY 2019/20 2020/21 EXPENSES REVISED BUDGET ELECTRIC ADMINISTRATION $ 1,643,200 $ 360,000 ELECTRIC GENERATION 376,000 1,267,000 TRANSMISSION AND DISTRIBUTION 1,255,000 1,100,000 ELECTRICAL ENGINEERING 3,293,000 2,968,900 METER READING 21,800 - ERP SYSTEM 842,800 500,000 TOTAL EXPENSES 7,431,800 6,195,900 BUDGET BALANCE 15,640,000 17,062,300 TOTAL BUDGET BALANCE & EXPENSES $ 23,071,800 $ 23,258,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 21

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC UTILITY CONTINGENCY RESERVE CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Nine Hundred Twenty-Two Thousand Eight Hundred dollars ($922,800) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 894,200 $ 908,300 RECEIPTS INTEREST EARNINGS 14,100 14,500 TOTAL RECEIPTS 14,100 14,500 TOTALS $ 908,300 $ 922,800 EXPENSE SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE $ 908,300 $ 922,800 TOTALS $ 908,300 $ 922,800 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 22

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC UTILITY DEPRECIATION RESERVE SOURCES AND USE OF FUNDS FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Twenty Million Five Hundred Ninety-Eight Thousand One Hundred dollars ($20,598,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 16,017,400 $ 21,273,700 INTEREST EARNINGS 256,300 324,400 TRANSFER FROM ELECTRIC OPERATING FUND 5,000,000 - TOTALS $ 21,273,700 $ 21,598,100 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET TRANSFER TO ELECTRIC I & E $ - $ 1,000,000 CURRENT YEAR BALANCE 21,273,700 $ 20,598,100 TOTALS $ 21,273,700 $ 20,598,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 23

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC UTILITY FUTURE CAPACITY RESERVE SOURCES AND USE OF FUNDS FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Fourteen Million One Hundred Eighteen Thousand Nine Hundred dollars ($14,118,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 13,677,800 $ 13,896,600 INTEREST EARNINGS 218,800 222,300 TOTALS $ 13,896,600 $ 14,118,900 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE $ 13,896,600 $ 14,118,900 TOTALS $ 13,896,600 $ 14,118,900 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 24

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC UTILITY INSURANCE STABLIZATION RESERVE SOURCES AND USE OF FUNDS FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Eight Hundred Ten Thousand Three Hundred dollars ($810,300) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 784,900 $ 797,500 INTEREST EARNINGS 12,600 12,800 TOTALS $ 797,500 $ 810,300 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET CURRENT YEAR BALANCE $ 797,500 $ 810,300 TOTALS $ 797,500 $ 810,300 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 25

CITY OF DOVER ORDINANCE # 2020-09 ELECTRIC UTILITY RATE STABLIZATION RESERVE SOURCES AND USE OF FUNDS FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Twenty-Two Million Two Hundred Six Thousand Two Hundred dollars ($22,206,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 18,354,900 $ 22,348,600 TRANSFER FROM ELECTRIC OPERATING FUND 3,700,000 $ 2,000,000 INTEREST EARNINGS 293,700 357,600 TOTALS $ 22,348,600 $ 24,706,200 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET TRANSFER TO ELECTRIC OPERATING FUND $ - $ 2,500,000 CURRENT YEAR BALANCE 22,348,600 22,206,200 TOTALS $ 22,348,600 $ 22,206,200 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 26

CITY OF DOVER ORDINANCE # 2020-09 MUNICIPAL STREET AID FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Seven Hundred Fifty Thousand One Hundred dollars ($750,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 100 $ 100 STATE GRANT 665,300 750,000 TOTALS $ 665,400 $ 750,100 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET TRANSFER TO GENERAL FUND $ 665,300 $ 750,000 CURRENT YEAR BALANCE 100 100 TOTALS $ 665,400 $ 750,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 27

CITY OF DOVER ORDINANCE # 2020-09 ELECTRONIC RED LIGHT SAFETY PROGRAM CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Five Hundred Thirty-Three Thousand dollars ($445,100) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 100 $ 100 POLICE FINES 532,900 445,000 TOTALS $ 533,000 $ 445,100 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET TRANSFER TO GENERAL FUND $ 532,900 $ 445,000 CURRENT YEAR BALANCE 100 100 TOTALS $ 533,000 $ 445,100 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 28

CITY OF DOVER ORDINANCE # 2020-09 WORKERS COMPENSATION FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Million Five Hundred Thirty-One Thousand Two Hundred dollars ($2,531,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ 1,444,700 $ 1,540,000 INTEREST INCOME 22,500 22,500 PREMIUM FROM CITY 908,500 990,100 TOTALS $ 2,375,700 $ 2,552,600 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET PROGRAM EXPENSES/SUPPLIES - CLAIMS $ 550,000 $ 560,000 INSURANCE 110,800 130,000 STATE OF DEL - SELF INSURANCE TAX 39,000 39,000 CONTRACTUAL SERVICES 25,000 20,000 TOTAL EXPENSES 724,800 749,000 CURRENT YEAR BALANCE 1,650,900 1,803,600 TOTALS $ 2,375,700 $ 2,552,600 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 29

CITY OF DOVER ORDINANCE # 2020-09 COMMUNITY TRANSPORTATION IMPROVEMENT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Sixty-Two Thousand Four Hundred dollars ($1,062,400) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET PRIOR YEAR BALANCE $ 334,000 $ 662,400 GRANTS REVENUE 500,000 400,000 TOTALS $ 834,000 $ 1,062,400 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET PROGRAM EXP. GRANT RELATED $ 834,000 $ 750,000 CURRENT YEAR BALANCE - 312,400 TOTALS $ 834,000 $ 1,062,400 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 30

CITY OF DOVER ORDINANCE # 2020-09 LIBRARY GRANT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Two Hundred Seventy-Seven Thousand Seven Hundred dollars ($277,700) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET PRIOR YEAR BALANCE $ 18,900 $ - STATE GRANT 280,800 275,000 FEDERAL GRANT 1,800 2,700 TOTALS $ 301,500 $ 277,700 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET STATE GRANTS FURNITURE/FIXTURES $ 5,500 $ 5,000 OFFICE SUPPLIES 28,000 23,100 PRINTING AND DUPLICATING 13,700 15,000 PROGRAM EXPENSES/SUPPLIES 25,500 28,200 BOOKS 128,800 125,000 COMPUTER SOFTWARE 2,500 3,000 COMPUTER HARDWARE 5,300 500 AUDIO VISUAL SUPPLIES 79,000 67,700 POSTAGE 200 100 TRAINING/CONF/FOOD/TRAV 4,200 3,000 OFF EQP/REPAIRS & MAINT 4,000 1,900 OTHER EQUIP - LEASE 2,100 2,500 SUBTOTAL EXPENSES STATE GRANTS 298,800 275,000 FEDERAL GRANTS PROGRAM EXPENSES/SUPPLIES 2,700 2,700 SUBTOTAL EXPENSES FEDERAL GRANTS 2,700 2,700 GRAND TOTAL EXPENSES 301,500 277,700 CURRENT YEAR BALANCE - - TOTALS $ 301,500 $ 277,700 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 31

CITY OF DOVER ORDINANCE # 2020-09 CDBG GRANT FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Three Hundred Thirty-Four Thousand Nine Hundred Forty-Three dollars ($334,943) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET PRIOR YEAR BALANCE $ 2,500 $ 2,500 CDBG GRANTS RECEIVED 632,077 332,443 TOTALS $ 634,577 $ 334,943 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET EXPENDITURES PRIOR YEAR CLOSING COST/DOWN PAYMENT PROGRAM $ 1,855 $ - PRIOR YEAR MHDC HOMEOWNER REHAB. 55,522 - PRIOR YEAR MHDC EMERGENCY HOME REPAIR 35,385 - CURRENT YEAR CLOSING COST/DOWN PAYMENT PROGRAM 97,845 100,000 CURRENT YEAR DOVER INTERFAITH MINISTRY 30,000 61,016 CURRENT YEAR DOVER NCALL - 30,000 CURRENT YEAR MHDC EMERGENCY HOME REPAIR 33,000 40,000 CURRENT YEAR MHDC HOMEOWNER REHAB. 25,000 25,827 CURRENT YEAR DIMH & CENTRAL DE HOUSING COLLABORATIVE 75,284 20,600 CURRENT YEAR CARES ACT (COVID-19) 163,211 - CURRENT YEAR ADMIN EXPENSE 114,976 55,000 TOTAL EXPENDITURES 632,078 332,443 CURRENT YEAR BALANCE 2,500 2,500 TOTALS $ 634,578 $ 334,943 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 32

CITY OF DOVER ORDINANCE # 2020-09 POLICE GRANTS FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating Eight Hundred Thirty-Five Thousand dollars ($835,000) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET PRIOR YEAR BALANCE $ 129,000 $ 50,000 STATE AND FEDERAL GRANTS RECEIVED 635,000 785,000 TOTALS $ 764,000 $ 835,000 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET EXPENDITURES PERSONNEL EXPENDITURES CADET PROGRAM SALARIES $ 11,900 $ - CADET PROGRAM FICA 900 - CADET PROGRAM W/COMP 700 - MATERIALS AND SUPPLIES POLICE EQUIPT & PROG SUPP 643,600 585,000 ADMINISTRATIVE EXPENDITURES CELL PHONE CHARGES 20,000 20,000 TRAINING 19,700 75,000 AUDIT FEES 1,000 - TOTAL EXPENDITURES 697,800 680,000 OTHER FINANCING USES OPERATING TRANSFERS-OUT 100,300 155,000 TOTAL FINANCING USES 100,300 155,000 CURRENT YEAR BALANCE (34,100) - TOTALS $ 764,000 $ 835,000 The above budget represents the combination of all State & Federal Grants. The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 33

CITY OF DOVER ORDINANCE # 2020-09 SUBSTANCE ABUSE GRANTS FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Hundred Forty-Four Thousand Seven Hundre dollars ($144,700) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: OPERATING REVENUES 2019/20 2020/21 REVISED BUDGET PRIOR YEAR BALANCE $ 52,000 $ 83,700 STATE GRANTS RECEIVED 28,000 28,000 RECREATION REVENUE 33,000 33,000 TOTALS $ 113,000 $ 144,700 OPERATING EXPENSES 2019/20 2020/21 REVISED BUDGET EXPENDITURES TEMPORARY HELP/BENEFITS $ 68,500 $ 68,500 PROGRAM EXPENSES/SUPPLIES 35,000 35,000 TOTAL EXPENDITURES 103,500 103,500 CURRENT YEAR BALANCE 9,500 41,200 TOTALS $ 113,000 $ 144,700 The above budget represents the combination of all State & Federal Grants. The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 34

CITY OF DOVER ORDINANCE # 2020-09 REALTY TRANSFER TAX FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Million Four Hundred thirty-Three Thousand Five Hundred dollars ($1,433,500) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ - $ - REALTY TRANSFER TAXES 1,525,000 1,433,500 TOTALS $ 1,525,000 $ 1,433,500 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET TRANSFER TO GENERAL FUND $ 1,525,000 $ 1,433,500 CURRENT YEAR BALANCE - - TOTALS $ 1,525,000 $ 1,433,500 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 35

CITY OF DOVER ORDINANCE # 2020-09 LODGING TAX FUND CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: The amount hereinafter named aggregating One Hundred Ten Thousand dollars ($110,000) or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending June 30, 2021: CASH RECEIPTS 2019/20 2020/21 REVISED BUDGET BEGINNING BALANCE $ - $ - LODGING TAXES - 110,000 TOTALS $ - $ 110,000 BUDGET SUMMARY 2019/20 2020/21 REVISED BUDGET TRANSFER TO CAPITAL PROJECT FUND $ - $ 110,000 CURRENT YEAR BALANCE - - TOTALS $ - $ 110,000 The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: JUNE 22, 2020 36

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole was held by video conference on June 23, 2020 at 6:00 p.m., with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Civilian members present via video or telephone for their Committee meetings were Ms. Maucher (Utility), Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration), and Mr. Shelton (Safety Advisory and Transportation). Mr. Wagner was absent (Safety Advisory and Transportation). UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. ADOPTION OF AGENDA Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Bids - Meeting House Branch Sewer Replacement Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the Meeting House Branch Sewer Replacement. Staff recommended awarding the contract to Teal Construction, Inc. for the City of Dover Meeting House Branch Sewer Replacement Project, Bid #20-0027PW, for $205,665.00. Responding to Ms. Maucher, Mr. Lyon stated that the amount of bids depends on the type of project and the economic climate that they are in. He noted that he has seen where they have about three or four bids, but it is really tough to predict especially with everything going on with the COVID pandemic. Mr. Lyon stated that a large majority of these contractors have been working throughout the pandemic, so they have been busy. One of the economic drivers that is going on, at least in the area is not atypical, but it just depends on a lot of factors. Responding to Mr. Taylor, Mr. Lyon stated that he would need to double check with Procurement, but that they did submit a list of qualified vendors, which included minority business owners and disadvantaged business owners. He noted that they submitted that out with the advertisement to bid, which is publicly advertised for newspapers and on the City's website. Mr. Lyon stated that there were no pre-bid meetings, it is not a requirement of the procurement policy. He stated that it is an avenue that they can go if the project is complex or if they feel that there needs to be clarity provided at that meeting. Mr. Taylor stated that puts the minority business owners at a grave disadvantage and does not give them a level playing field. He stated in the future, he would like if they go through the pre-bid meeting process and that tells everyone exactly what the expectations are and how to bid on these jobs. He stated that is one of the failures that they have, that they are not teaching people how to do it properly. Mr. Lyon noted that typically when they have a pre-bid meeting, it is mandatory that the people that bid on it attend those meetings. He stated if they cannot make the meeting, then they are ruled out of the bidding process. Mr. Neil moved to recommend awarding the contract to Teal Construction, Inc. for the City of Dover Meeting House Branch Sewer Replacement Project, Bid #20-0027PW, for $205,665.00, as recommended by Staff. The motion was seconded by Mr. Slavin and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 2 Extension of NAES (North American Energy Services) Contract through June 30, 2021 Mrs. Donna Mitchell, City Manager, reviewed the background information regarding the extension of NAES (North American Energy Services) Contract through June 30, 2021. Staff recommended approval of the Second and Amended Restated Operation and Maintenance Agreement between NAES Corporation and the City of Dover, a one-year extension through June 30, 2021. Mr. Neil stated that this is the second time they have had a bid that could be lower than what they have actually approved. He stated that they should have less cost with this, as well as with the bids for the Meeting House Branch Sewer Replacement. Responding, Mrs. Mitchell stated that this is not truly a bid, it is a contract extension. She noted that NAES has been under contract with the City for some time and they are just extending this contract through the final year of running McKee. She stated that they will be doing an RFP for future operation and maintenance on Vansant and they will be bidding that out. Responding to Mr. Neil, Mrs. Mitchell stated that the cost this year on this contract is less. Mr. Neil moved to recommend approval of the Second and Amended Restated Operation and Maintenance Agreement between NAES Corporation and the City of Dover, a one-year extension through June 30, 2021, as recommended by Staff. The motion was seconded by Mr. Lindell and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Lindell and was unanimously carried. Meeting adjourned at 6:10 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Sudler and unanimously carried. Motor Vehicle Record Review Policy Mrs. Kim Hawkins, Human Resources Director, reviewed the Motor Vehicle Record Review Policy. Staff recommended approval of the Motor Vehicle Record Review Policy. Responding to Mr. Contant, Mrs. Hawkins stated that they do require all of the employees that drive a City vehicle to take defensive driving. She noted that they do it every three years and it is actually due this year, a member of Human Resources is coordinating that for hopefully September or October depending on COVID and when they all can get together. Mr. Neil asked if a DUI is automatically a 12-point offense if convicted. Mrs. Hawkins stated that on page three of the policy, it talks about a DUI. She noted that they have had situations in the past where they have

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 3 had employees with DUIs and they really have to wait and see what the court system does with them, whether it is actually an offense or if they go through the First Offenders' Program. Responding to Mr. Slavin, Mrs. Hawkins stated that the policy may be in conflict with the Police Officer's Bill of Rights, and Police Chief Johnson would apply the provisions of this policy separately for the Police Department. Responding to Mr. Slavin, Mrs. Hawkins stated that she did not vet that issue at all with legal counsel to determine that the conflict was or if the conflict has been tested to be proven. Mr. Slavin requested the City Clerk to see if the City has a legal opinion about this and if they have not, then request one. He noted that these are the very issues about policing that they are hearing about, about transparency. He stated he cannot sit by and approve another policy that exempts one class of employees in the City but applies it to another class of employees and that they need fairness, evenness, and transparency when they are applying these things. Mr. Slavin stated if the issue is that the Police Officer's Bill of Rights does not allow them to do this, they need to communicate to their legislators that as a municipality, they are bumping into these issues. He noted that it is preventing them from having fair policies for all employees. Mr. Anderson asked if they should do this before they negotiate with unions, because it cannot really be effective. He requested to hear more about the employee owned vehicle scenarios where an employee is driving their own vehicle. He noted that seemed to be more problematic. Responding to Mr. Anderson, Mrs. Hawkins stated regarding employee owned vehicles, that the reason that they have included that is because they would bear some of the responsibility if the individual was in a vehicle accident, they could have insufficient limits on their auto insurance and then the claim would fall back on the City of Dover. She noted they want to make sure that they are a safe driver as well. Mrs. Hawkins stated regarding union issues, that they are actively engaged with two of the unions right now in contract negotiations. She noted that the DOE unit, she has emailed the policy to the president and advised them of it. She is hoping he will, in essence, come to the table and talk about it so they can get it implemented. Mr. Anderson stated that he understood the law enforcement Officer's Bill of Rights deals with the personnel issues that they have to deal with internally, but his concern is if they pass this before the unions sign on, then are they not just binding only one small group of employees, the non-bargaining, until the unions come on board. Mrs. Hawkins stated that the City has the ability to implement any policy that it wishes to, but based upon labor law they have to negotiate the impact that it has on it. She stated if City Council passes the policy, the policy is the policy and they are going to adhere the unions to it. Mrs. Hawkins strongly encourages them to come to the table and talk about it so they can make it work for everybody. Mr. Neil moved to recommend referring the item back to Staff until the questions are answered and they come back to the Committee at that point. The motion was seconded by Mr. Anderson. Mr. Casey Jaywork, 14 South Bradford Street, expressed his support for what Mr. Slavin stated against exempting certain City employees from policies that apply to other employees.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 4 Mr. Sudler asked if they could use a timeframe between 7:30 a.m. to 5:30 p.m., be covered through the City's insurance and then anything after 5:30 p.m. would not be covered. He noted that it could steer them away from major issues like DUIs or accidents. Responding to Mrs. Hawkins, Mr. Sudler clarified that he was suggesting that if a driver obtains any points from the hours of 8:00 a.m. to 5:00 p.m., whatever the time frame is, would be considered but if the driver earns any points from 5:00 p.m. until 8:00 a.m. they would disregard those. He asked if there is a process available in the insurance plan that they would consider that. Responding, Mrs. Hawkins stated she would have to go out on a limb and say that Travelers is not going to support that. She stated they are going to look at the entire history of the driver. Mr. Sudler requested Mrs. Hawkins to get an official statement from Travelers stating that they are not interested in that. Mr. Hare stated he agreed with Mr. Slavin and addressed Mr. Sudler's concerns. Mr. Hare noted that he could not provide details, but with his position on the Accident Board, if the City is aware of an employee's driving record after 5:30 p.m. and before the employee comes back to work and they have multiple points and a DUI and the City takes no action, during that day that employee is in an accident, it is going to come back to the City. Mr. Hare stated that it will still be the City's and the insurance company's responsibility. He noted if the employee is hurt, it is going to be the City's responsibility for a Workers' comp issue plus any liability or damage. Mr. Hare stated that he did think it should apply to all personnel and their records should be checked. Mr. Lindell agreed with Mr. Hare and Mr. Slavin. Mr. Sudler stated that he is just inquiring if there is a time zone or just something that could be worked out where the City will not be liable. Mrs. Hawkins stated that if they were going to consider the timeline, to consider an example of an employee losing their license after work. She stated it just gets very convoluted as to what time frame and she did not know if the time frame is captured at the Delaware Department of Motor Vehicles (DMV). Mr. Contant stated he agreed that they should have one set of policies that apply to everyone so they are not elevating one class of citizen over another. He noted that he did not think that they should look at separating the timeframes. He noted that whether it is working hours or non-working hours, the City is going to be liable for anything that happens during working hours. He stated that this is mostly centering around Traveler's suggestion and whether or not it happens on the City clock or not, an insurance policy in their formulas are going to come down to the probability that they are going to have to pay out a claim. Mr. Contant stated he did not think they should necessarily try to consider a policy that only looks at their driving record while an employee is working, especially as it concerns the City and liability and the fact that insurance companies are all based on probability. Mr. Contant noted that driving is not a right, it is a privilege and the City should be very careful who they give that privilege to, since they will be ultimately liable for any action that an employee takes, or any crash or injury sustained during that time on the clock. Mr. Neil moved to recommend referring the item back to Staff until the questions are answered and have them come back to the Committee at that point. The motion was seconded by Mr. Anderson and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 5 Discussion - Fiscal Year 2021 Audit Program Ms. Lori Peddicord, Controller/Treasurer, reviewed the Fiscal Year 2021 Audit Program. Staff recommended acceptance of the audit program. Mr. Neil stated that the report says recommend summary of the findings and he suggested that it show some sort of a capsule of what their recommendations are or their findings are at the front of it. He stated that it is so as they go through the audit, they have an idea of what they are looking for, just so if there is a problem, they have seen it. Ms. Peddicord took note of Mr. Neil's suggestion and stated they are continuously back and forth with the auditors. She stated this year will obviously be a little different because she thinks they are planning to do a lot of the preliminary work and the internal controls remotely unless some of the COVID social distancing and travel restrictions are lifted. Mr. Anderson moved to recommend accepting the audit program with Mr. Neil's additions. The motion was seconded by Mr. Cole and unanimously carried. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Cole and unanimously carried. Meeting adjourned at 6:45 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Anderson and unanimously carried. Update on Code Enforcement and Division Goals Mr. Ron Coburn, Code Enforcement Officer, reviewed a presentation titled "Code Enforcement - Overview, goals and objectives" (Attachment #1). Mr. Anderson, referring to downtown, stated that there are a lot of people who feel like that is targeting them when there are problems all over the City. Responding, Mr. Coburn stated that when he says focus on downtown, it is basically on the Loockerman Street area. He noted that they want to try to get the businesses occupied on that street. Mr. Coburn stated it seemed like that has been an ongoing goal of the City of the 19 years he has been with them, to try to get new businesses downtown occupied. Mr. Anderson asked, regarding repeat drug places, have they thought about pursuing civil forfeiture or if there were mechanisms for the multiple places that are empty, abandoned and or with issues. Responding, Mr. Hugg stated that the cooperation between the Police Department and the Code and Fire Inspectors is outstanding. He noted they have a protocol and that there are a lot of situations where if one of the inspectors believes there is a problem or feels uncomfortable, they will call a police officer to join them and vice versa. Mr. Hugg noted that they have been called by the Dover Police Department from time-to- time to send a Code Enforcement Officer along the way. He stated that one of their goals is for them to get to small enough areas where the inspectors know the buildings, owners, renters and are increasing more responsive.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 6 Over the years they have kind of bounced around the City and not necessarily built that relationship and that is really important. He stated that they have heard from the Downtown Dover Partnership (DDP) and downtown business owners that when they are able to concentrate on a block like Queen Street, when the inspector is visible and out of the car in the neighborhood, they get a lot of cooperation, support, and appreciation for that effort. Mr. Neil stated he did not realize the department was as shorthanded as they are, but that they have been absolutely terrific in terms of responses when he has had constituent complaints. He expressed his appreciation that the code inspectors show up for Homeowner's Association (HOA) meetings. Responding to Mr. Taylor, Mr. Hugg stated that 52% of the City are renters was reported from 2017 or 2018. He noted that it is a little outdated, but that is the number that is both in the housing plan and in the census data. He noted that it is over 50% of dwelling units in the City that are rental occupant and it is as high as 70 or 80% in certain sections downtown. Responding to Mr. Taylor, Mr. Coburn stated that most of the vacant buildings are either owned by banks that have been in foreclosure or they are owned by people that live in Delaware. Mr. Taylor asked if there was anything they knew of that they could do to push the banks to start taking care of those properties. Mr. Coburn stated that the banks were overwhelmed for the longest time and that several of the banks are starting to get a lot of them. He stated they were not just dealing with foreclosures in Dover, but nationwide. The banks are starting to get their plate cleaned off. Mr. Coburn stated when he took over the vacant building program five years ago, there were as many as 400 vacancies, but is down to 180. He noted that a couple of the problematic properties that they deal with live right in Dover and do not want to do anything or they play the system. Responding to Mr. Lindell, Mr. Hugg stated they have not done any research on looking at comparable communities about their size and with similar percentage of rentals versus homeownership or others code enforcement. He noted that it is a good suggestion. Mr. Hugg stated as they move through monthly reports they will see if they can get a better handle on the numbers, distribution, and how that compares to other areas. Mr. Lindell stated those were most of the complaints he receives especially from homeowners who have invested in the community. He stated a part of the issue, if they are trying to turn around home ownership in this community, is that people are not going to invest in owning a home if they do not clean up the messes that are around them. Now there is a place for rentals in the community, but they need to make sure they have invested significantly in enforcing the code. Mr. Sudler, regarding staffing concerns, asked if the department conducts an exit survey interview to try and predict and be proactive with key and core issues that are affecting the turnover rate or tension of the employees. He stated that they might want to look into that and can do it simply online. Responding, Mr. Coburn stated that the Human Resource Department does an exit interview when people leave. Mr. Hugg stated that Code Enforcement generally is an area where people come to work for the City of Dover. In many cases stay with the City of Dover, but move into another department. He noted that has happened a number of times. Mr. Hugg stated they are just sitting in kind of a weird situation right now with medical injuries that are not job related necessarily.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 7 Mr. Hugg stated that they also have a Chief Building Inspector, two building inspectors, and a Fire Marshal and three deputies, all of whom are also inspectors. He noted they have a flexibility at least to reach out into another department, another division, the same department from time to time, to help them fill in. Responding to Mr. Taylor, Mr. Coburn stated that he did not know how well interns would work. He noted the code is very in-depth and that it takes somebody about a year to get comfortable doing a job. Mr. Casey Jaywork, 14 South Bradford Street, asked if there had been any talk about trying to use vacant buildings to create shelter housing for unhoused people. Responding, Mr. Coburn stated that they would have to have the property owners' permission in order to house people there. Mr. Hugg noted that they have been working with NCALL and Habitat for Humanity for housing. He stated that the reduction in the number of vacant buildings is in part because they are either working with one of those entities to have that building removed and a new building erected, or where there has been efforts to rehabilitate buildings. They have also had cooperation of at least some large land or property owners who have realized that maybe they could have gotten away with not fixing their buildings in the past. That situation has changed, and they become much more interested in fixing their building up and getting it ready. Mr. Hugg stated they still have ways to go there, but they have made some progress with some landlords who otherwise had not taken necessary care of their properties. Mr. Hugg stated that all of the Council and Committee members were welcome to call the Planning and Inspections Department. He noted that they welcome them coming to the department and raising an issue. He stated the sooner they know about a problem, the more responsive they can be. Mr. Hugg stated that all of the Code Officers are committed to responding as quickly and efficiently as possible. Police Chief Thomas Johnson concurred with Mr. Hugg's assessment about the working relationship between Planning and Inspections and the Police Department. He stated it works to compliment each other in moments where they can both achieve their goals. They are going to do everything they can to maintain that good relationship and keep those lines of communication going back and forth. Community Announcement Regarding Actions and Initiatives Designed to Increase the Accountability of the Dover Police Department to Our Residents and Visitors Dover Police Chief Thomas Johnson reviewed the Community Announcement regarding actions and initiatives designed to increase the accountability of the Dover Police Department to our residents and visitors. Mr. Cole stated that they have been talking about transparency and building trust and asked who would determine the right training that is needed. Mr. Cole noted that he was not sure if that is a budget issue as well. Mr. Taylor noted that Chief Johnson was only the new Chief of the Dover Police Department, but he has been a law enforcement officer for decades. Responding to Mr. Cole, Chief Johnson stated he was trying to work to identify the training that he believes is connected to the issues that are facing them right now in their policing profession. Chief Johnson stated however, he has a boss, a Council, and a community, that is hopefully going to help inform him in the selection and delivery of training. He stated he wanted to try and get to all of it and that he needs to do it in a cost effective, efficient manner, because he respects the fact that the budget piece of this is important. Chief Johnson noted that if it turns out that he does not need all the money for the training budget and this upcoming fiscal year to accomplish goals that he thinks everybody will be proud of, he is going to return the excess.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 8 Responding to Mr. Sudler, Chief Johnson provided the following information: • They have two separate standalone training mechanisms to help recognize and acknowledge prejudice thoughts or impulses. One is on implicit bias that is delivered on a regular schedule and other is a bias-based policing training, which is obviously a similar topic, but has different things that are more specific to the craft of law enforcement. • They have been having some discussions internally about trying to retain the professional services of perhaps, for lack of a better term, the department psychologist. He needs someone that understands some of the issues that are in play, but this psychology resource that he is trying to identify and see how it would fit inside the organization could also be an aid in that process. • Regarding training based on the Diversity Inclusion report, he has not had a chance to read it all the way through. The report is going to be one of the things that informs. He also asked a higher-ranking member of the regional National Association for the Advancement of Color People (NAACP) to be a part of the strategic planning process this fall and into the winter. Mr. Sudler stated he was initially concerned about no elected officials on the Community Advisory Board. He stated sometimes it is not easy for a grouped spirit from the community to interact with police relations. He offered that Chief Johnson consider having a Dover Human Relations Commissioner on that board to help foster amicable communication and relations among the diverse community advisory. Mr. Sudler stated that it also allows Council to have their own update on how things are going, how things are being facilitated and the strengths human relations have are able to assist with in the dialogue. He asked Chief Johnson to consider the Chair of the Dover Human Relations Commission, or a designated person as a liaison between that committee and City Council. Responding to Mr. Sudler, Chief Johnson stated that he is open to just about anything and clarified that he is trying to have a manageable number that can get this done. He stated he is trying to have an advisory committee that is a great cross section and he is trying to consider age, gender, and cultural representation. Chief Johnson noted that he needs to make sure the young people and seniors have a voice and a great representation of individuals of color. He stated that he did not want it to get so big unless they find out after they get into it a little bit that they actually have a capacity to expand. Chief Johnson stated that if they all look around in the first meeting and they identify that there is a stakeholder group that is unrepresented, then they are going to have to go back, revisit, and try to fill that void. He noted that it is probably not wise to move forward if there is an under represented piece of the Dover community. Mr. Slavin stated that when he hears about policies that are going to be put in place or that are already in place, it is heartening to hear, however, it stops suddenly because they, as a public, never know when policies have been violated. He stated they will never be able to get to that information unless they make fundamental changes about this. Mr. Slavin asked how do they increase the transparency and how do they police themselves in the community. He noted that if they have policies that they implement, but never have any kind of reporting out, even an aggregate form of how effective those policies have been. Chief Johnson agreed with Mr. Slavin.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 9 Chief Johnson noted that he has had this conversation over the last couple of days regarding how do they actually go about proving that they are doing some of these things without subjecting an employee to additional embarrassment over and above their personal failure and the consequences that have come out of it. He stated that they have had some recent departures from the organization, but is trying to reconcile the ability to be transparent and show that they have the capacity to either effectively discipline or move on from an employee without doing something that goes against dignity. Chief Johnson stated that it requires a process that perhaps they could probably look towards and that may be having some strict guidelines where rather than talking about individuals, they can talk about mechanisms of how the agency functioned and leaving the item nameless and try and give some amount of privacy to the individuals that might be involved. He noted that until it crosses a line and then they have to take a different approach. Chief Johnson stated that it is going to be one of his challenges going forward to try and create that connectivity to a feedback loop so that Council can see outcomes of the policy and procedures being applied. He noted that some of that has to do with making sure that he is developing good leaders inside the organization at middle management levels and junior executive levels and to make sure that they do and make the kinds of decisions that Council was talking about and show that policy and procedures are not just words on a page. Mr. Polce noted that the Dover Police Department has refitted their uniforms and made strategic investments in the vest that allows officers to carry less weight around their waist. He noted it also positions them well to integrate body-worn cameras when the time is appropriate. Responding to Mr. Polce, Chief Johnson stated that it absolutely the goal of some of the strategic decisions of wanting to prepare for the future implementation of body cameras, but it is also a concern about officer safety and reduction of weight around their waist. Chief Johnson noted that it is an officer wellness exercise and an exercise on better organizing the available equipment to the officer. He also stated that it is also practical due to how much an officer's belt can tear up the inside of a police car which is City property. Chief Johnson stated that the new uniform with the overlay system also cuts down on response time issues and allows officers more often the chance to cool down in the warmer weather months. Mr. Polce encouraged Chief Johnson to investigate Crisis Intervention Training (CIT), specific to individuals with chronic and persistent mental illnesses or individuals who are in an active addition. He noted that he was sure many of the officers have gone through CIT because it is kind of a staple with the State police and other municipal policing agencies. Mr. Polce also encouraged them to think about inclusion and to look at their communities, specifically their most vulnerable communities and how their officers are going to be met in the community, specific to individuals in active addiction. He stated that he did not think it is necessarily a police officer's role to play social worker, and he was not asking their police officers to be social workers. He stated he was asking the Police Department to take innovative steps. Mr. Polce noted that he was fortunate enough to lead a program, about a year and half ago, that would have allowed the Dover Police Department to pilot an evidence-based program with an embedded social worker with their officers, at the time that program was turned away. Mr. Polce stated that he redirected the money to Smyrna and stated they could talk to the Smyrna Police Department on how the program has not only done very well for the other officers, but they have actually seen quite a great community response. Responding to Mr. Polce, Chief Johnson stated that he was interested in following through and investigating that possibility. He noted that he reached out to former Police Chief Marvin Mailey to understand his time

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 10 with the Dover Police Department. He noted that he has to go and take that assessment up against the current landscapes as it informs that decision. Mr. Polce requested that when Chief Johnson chooses to go down that direction or have a greater presence with a partnership with clinical behavioral health specialists or social workers to let him know. He stated he would work tooth and nail to find the proper funding for them. He noted that he believes that it is critically important to meet that community. Mr. Polce stated that not everyone had the same opportunity that he did when he entered a life of recovery, so it is all about elevation and providing opportunity for individuals. Mr. Casey Jaywork, 14 South Bradford Street, echoed what Mr. Polce stated regarding an embedded social worker program as an alternative to police that could divert people who do not need to be arrested into more helpful services. He stated it can also expand the bandwidth of the police by giving them less work that is not police work. Mr. Jaywork, regarding the advisory committee, stated he is a member of the Camden 22, who were arrested a couple of weeks ago, marching. He asked Chief Johnson if he would be willing to put one of the 22 people who were arrested and potentially also a second person who was not arrested, but participated in the recent protest. Chief Johnson stated that he has had email resumes sent to him from the local health system. He noted that he would have to make sure to cover all the stakeholder groups, but that he is not afraid of having a tough critic sitting in the same meeting with him. He stated that it probably would produce better outcomes when they have a fully vetted meeting process for anything that they might be considering. He stated he is not opposed at all to considering somebody from the Camden 22 group, but noted that he is not committing to anybody other than one right now, who was helping him figure this out and planning. He noted that she is from a group that could cover a lot of stakeholder perspectives and has a doctorate, but that does not necessarily mean that they have to have a doctorate to be functioning on this group. He stated he needs people from every walk of life and every socioeconomic status and a reflection of all of Dover. He stated he could not give Mr. Jaywork a point answer yet, but that it is clearly a possibility. Chief Johnson clarified that he is looking for Dover citizens. Mr. Anderson noted that there are a lot of people who are high functioning on the autism spectrum, but they react many times under stress quite differently than they would normally expect. He noted that it seems that is subject that is rarely covered, that most of the time, people do not even have an hour of training to recognize signs and how to deal with it. Responding to Mr. Anderson, Chief Johnson stated they have training regarding all behavioral health challenges, the autism spectrum, people suffering from life trauma, PTSD, military veterans, and that subgroup of the populate that sometimes find themselves in a bad way up to the point where special courts are designated to address their issues. Chief Johnson stated the issue of trauma and psychological trauma that they are discovering crosses more population groups and winds its way into police training. He stated that things are identified, trauma-informed responses, people that might have developmental or intellectual disabilities across the entire spectrum, all are incorporated into updated training. Chief Johnson stated that all things are incorporated into the Academy curriculum and from time to time, when they find good, efficient, compact training by a subject matter expert, they will send people to seminars to get the experience to bring back and share with their peers or bring them here.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 11 Mr. Anderson stated it seems they have a robust system about citizen complains and being able to investigate those. He stated when they get reports, they do not seem to have any clue of how many complaints are being filed, how many are valid, and what type of complains they are. He noted that it is something that they need to understand with customer service. Mr. Anderson requested an overview on a somewhat regular basis or semiannual basis just in the regular report numbers and if complaints were resolved, pending, or unfounded. He stated he did not think it should just be applied to the Police Department, but citywide. Chief Johnson stated internally, they will take complaints from any source point and anonymous complaints. He noted they have to be able to investigate those complaints as far as they can take them based on the amount of information that they have available to them and come up with a categorical illustration. Chief Johnson stated it should not be too hard to put a report together for Council on a schedule, that way they have some eyesight into that. Responding to Mr. Anderson, regarding body-worn cameras, Chief Johnson provided the following information: • He is tuning into the State level conversations as often as possible and thought the State level is the best level solution for, not only dollars and cents, which is six-figures. Dover will have to engaged to get them down to something more manageable, particularly referring to video storage and perhaps share of cost talks regarding devices and other hardware issues. • He understands that people have been waiting for a while, so if time has run out and they have got to go and do a solution on their own dollar, okay, but he will continue to report back on other movements and other areas, that way if City officials feel that is the best way for a State level solution, which has a lot of energy behind it. • There is potential for some grant funding that he is hearing now that might be coming available at the federal level, perhaps just a little bit of a pause to see how much develops and how fast. • If they, again, become dissatisfied, they will try and identify the best combination of effectiveness against the price and delivery of that service and the acquisition of that technology and do it themselves. Responding to Mr. Lindell, Chief Johnson stated he did have a similar committee in his previous employment, that he is proposing in this plan. Chief Johnson stated that the superintendent had different mechanisms that he used, very active and very visible in the City. Chief Johnson stated the superintendent got many invitations to many stakeholder groups and went on a regular recurring schedule. Chief Johnson stated that he is trying to do it more formally just to make sure that it takes some of the element of randomness out of that connection to the community by having a sitting committee with an agenda and topics that need to be vetted and discussed. He noted that it was more of his own preference of making sure that in addition to making those visits to community organizations and accepting invitations as they come in to the degree that he could accommodate, but he also would have a formal process of making sure that he is in touch with stakeholder groups.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 12 Mr. Lindell asked how transparent will Chief Johnson's side of the aisle be with members of his committee, and how far does that transparency go. Mr. Lindell also asked, compared to laws in Pennsylvania, did Chief Johnson feel like he might be limited with transparency under Delaware law. Responding, Chief Johnson stated that he might be able to answer that a little bit better once he finds out how far he dares to go without crossing a line. He stated that Pennsylvania is a Commonwealth and not structured the same way as most of the other States as far as what legal principles apply in what places, so it is not a 100% comparable. Chief Johnson stated in a general sense, he is going to say that every topic that he can bring to bare and get a community engagement on, it will be his inclination to do that, because it will be more pieces of information. Chief Johnson noted that even if someone does not agree with him or with the outcome that they arrive at, at the basic minimum, if he was ever challenged as to what topics he was willing to broach in an advisory committee meeting, that disagreeing member could at least say that they did not agree on it, but he did bring it up. He noted that if he can get that validation, hopefully that will feed into the highest degree of transparency possible, a standard that he thinks Council is looking for. Mr. Taylor stated that when he was hired in 1990, all officers were mandated to live in the City of Dover and were forced to be apart of the community. He stated they were totally invested in Dover. Mr. Taylor asked if that was a future consideration to mandate officers upon hiring, to live in the City and invest in the community. Responding, Chief Johnson stated it is something that is desirable, but it became a legal issue in Pennsylvania where several court cases began to strike down residency requirements and became a rights issue. Chief Johnson stated he thought they actually have an incentive program to a certain degree for Dover residency. Chief Johnson stated that if they put a residency requirement in place, that will dissuade some individuals where they look at that they have to plant roots and those roots are nonnegotiable for at least 20 years. He noted that he did not know exactly how they reconcile that to try and get the best of both worlds, but he has seen legal and recruitment issues come into play with that, unless it was worked out a different way with the bargaining unit. Mr. Taylor stated that for years African Americans have felt disenfranchised, somebody even used the word, victimized, by the Dover police. He stated that a question came up tonight by a downtown merchant who had some dealings with the police a few years ago and managed to not only recover from it, but maintains a great relationship with the police. Mr. Taylor stated the person's comment was to "please train your officers to deescalate situations by speaking to black men, as it is a clear and obvious difference the way a white person is addressed versus the way black persons are addressed in the exact same situation." Chief Johnson stated that culture is what they are talking about ultimately, which is something that builds up over time and has to be built within. He noted that he has a good group at 400 Queen Street, doing a hard job and making giant strides every day. He noted that adaptability and transformation is a 21st century topic in police executive leadership and trying to create an internal system of standards starts with attitude. He stated that not only is it something that is a leadership concept, through the investment that they put in them and become better leaders as they move up, and then informal leaders of the organization. Chief Johnson stated that when people think about their community, a lot of times, the first thought is the reflection of the police force in the community. He stated if they can start taking what is an already good mix of individuals with a high professional drive and kick that into overdrive, he is hoping that those moments that Mr. Taylor described will continue to trend down and they will start to not only

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 23, 2020 PAGE 13 get the look of what they are trying to get to and that all citizens stakeholders are satisfied to the same degree. Mr. Sudler asked if they have thought about using an on-site counselor or psychologist to help them deal with the stress officers may encounter, whether it is stress with work or family. Mr. Sudler noted that he thought that counseling or supervision to help them talk about what they are going through or what they are seeing may help them in how they serve the community. Responding Chief Johnson stated that there is an employee assistance program package that is already a part of the resources available for the officer. He stated they need to seek out support for something that might not be recognized on the scanning for this type of thing. Chief Johnson stated that in addition to that being a part of the supervisory mission of every ranking officer, they have a victim's advocate and in addition to her fighting tooth and nail every day for the victims of crime in Dover and people that end up in tragic circumstances, she is also cross trained in that issue. He stated that she scans for the type of things that Mr. Sudler described. Chief Johnson stated if they need something and they did not like the other mechanisms, she would do something privately and confidentially give them access to that. He noted that they are looking for a psychologic resource to help them with training and operations. Mr. Anderson stated one of the things they get in life more of are the things that they praise. He stated that he would love to see something on their site, easily searchable, of great stories that happened or quarterly or annual commendations. Mr. Anderson stated it helps moral a lot when people are not just praised internally, but when the public understands what work is being done by so many officers that is so praise worthy. Chief Johnson stated that one of the forces he is working against is that people that do this job are really not looking for the public praise or the pat on the back. He noted that they sometimes are embarrassed by it. He stated there is just a natural tendency to shy away from that kind of public praise, but whether they like it or not he is going to find a mechanism to do just exactly what Mr. Anderson asked, probably after the summer. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 9:18 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Cole and unanimously carried. Meeting adjourned at 9:18 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\06-23-2020 CCW Minutes - MR.wpd Attachments Attachment #1 - Presentation entitled "Code Enforcement - Overview, goals and objectives"

ATTACHMENT #1 Council Committee of the Whole Meeting of June 23, 2020 CODE ENFORCEMENT Overview, goals and objectives

 Supervisor-Tim Taraila, 20 years with division, ICC Certified Property Maintenance Inspector (Leave of absence)  Inspector II- Ron Coburn, 19 years with division, ICC Certified  Inspector II-Velvet Bowen, 5.5 years with STAFF division, ICC Certified  Inspector I- Eddie Kopp, 1.5 years with division (medical leave)  Inspector I - Jonathan Gibson, 6 months with division  Inspector I- Vacant

 Be more proactive and less reactive  Focus on the downtown area  Staffing levels need to be consistent GOALS AND OBJECTIVES

Each Code enforcement officer is to send out 20 notices monthly to conduct rental inspection AHI (ANNUAL HOUSING AHI should be done by street INSPECTIONS) and neighborhoods New rentals inspections to be done upon application for rental permit

 Apartments-425  Condos-254 RENTAL UNITS BY  Duplexes- 376 THE NUMBERS  Townhouses- 1040  Single Family Homes- 1005

These are the things that people see in our City Minimum of five violation pick ups by staff PROPERTY daily MAINTENANCE Pick-ups should focus on items that the citizens, visitors and council notice, the items that really stand out and say “Hi! I am here” Get out of vehicles walk the sidewalks and alleys

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Citizen 568 Elected Officials COMPLAINTS 15 BY THE Routine Inspections NUMBERS 231 Pick Up by Staff 1,158 All Other Agency or Departments 629

Tall grass/weeds 609 Annual Housing Inspections (rental) 319 CASE TYPES Dangerous/Condemnation Dover Code of Ordinances 58 499 BY THE License/Permits 514 NUMBERS Property Maintenance 490 Vehicles Unregistered/Inoperable 91 Zoning 20

 Overgrowth to include tall grass, underbrush and lack of maintenance  Untagged and or disabled vehicles  Parking or evidence of parking in the yard, request that bare soil be seeded to stabilize the soil PRIORITY ITEMS  Overhanging branches or bushes extending into the public walk ways and alleys  Trash, litter, junk and debris  Graffiti  Buildings in need of major repairs (roofs, siding, windows and exterior paint)

City of Dover, Delaware 2 Proposed Property Maintenance Areas TWO AREAS

City of Dover, Delaware 3 Proposed Property Maintenance Areas THREE AREAS

City of Dover, Delaware 4 Proposed Property Maintenance Areas FOUR AREAS

City of Dover, Delaware 5 Proposed Property Maintenance Areas FIVE AREAS

 Numbers are trending downward  Economy was doing better  Investors flipping homes or VACANT converting to rental properties  Commercial buildings finding new BUILDINGS uses or new investors  Covid-19 short and long term effect unknown at this point  Presently 180 known vacant buildings

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Council District 4 N A (If~----. _____ . ._. -....._., . .-...__ PJ!IOl11 MIIIU 0 1!1.CtAJMFR: _...., :::,::=.:..-::.:=.,:.c::-,-:.-:;-..:.:-::- --•Oli,•-•lll'P-•---.,-- =:-..o::.r-....::-:-..=.-i::.,~,::.:=-:.. =--=.::z.--,-.-•--,..---- a-•---. . . .,_,_ --io•....----,-........ - ~ ~----.,..... ,,,,,-·----------•-c-.•o..r. + 1 Peh • U .700 b.'4 Va cant Bu ildings: 72 Legend J. vacant Buildings

Currently nine properties identified Department needs to be more focus as potential dangerous on abating dangerous buildings DANGEROUS BUILDINGS

451 BARRISTER PLACE

23 S GOVERNORS AVENUE

25 S GOVERNORS AVENUE

674 ROBERTA -- -- . --- u ....... AVENUE - - -- 1 20201os111 os :as

16 S KIRKWOOD STREET

133 S QUEEN STREET

209 N NEW STREET

749 SLAUGHTER STREET

411 W REED STREET

Monthly Report May 2020 Office of City Assessor

ASSESSOR’S REPORT r---,:.-::.-::.-::.-::.-::.-::.-::.-::.-::.--:. --:.-_-_-_-_-_-_------ - - - - - - r---;:========-=--=--=--=--=--=--=--=--=----=---_-_-_-_-_-_--------, Number of Deeds Stamped for 40 I the Month of May 2019/2020 39 I I Transfer Tax Dollar Amount for the Month of May 2019/2020 $100 $85 $71 I Thousands 25 30 17 21 20 13 14 $50 $32 $26$32 $21 10 0 .~ 1 2 0 1 • 2020 •2019 $0 <--<o -~ - ~4. $0 $1 • 2020 • 2019 <:<."'-<o «"'<o <)i it- °00 ~4. ~"- e,{$' ~ <:<."'-<o n· it- <)i °00 ~ n· «f ~o ~e, ~~ ~o ~e, ~~ 'l><::' n· <.,O 'l><::' 'V n· ~e, <.,O 'V ~e, First Time Buyer for the Month May 2019/2020 Realty Property of May 2019/2020 Sales in Dollars Received Prior to 39 Recording 40 $6 $4 $5 30 $6 $3 • Res. Non‐First Millions 21 $4 $2 17 Time Buyers $1 13 $2 $0 $0 20 • Res. First Time • 2020 $0 10 Buyers • 2019 0 2020 2019 Major Updates March ‐ 20 April ‐ 20 May ‐ 20 Assessment Change $6,691,000 $0 ‐$1,638,200 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 21 $3,586,100 $4,089,300 0.88 1.09 1

ASSESSOR’S REPORT Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into DocuWare. Assessor’s Office 2020 Appeal Hearings have been completed. (see attached spread sheet) 2

JUN 23, 2020 CITY OF DOVER PAGE: 1 08:29 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-01-18.00 18 R10 48 GRISTMILL PL 1 5 1992 2 2118 C+ GD 215,300 01-MAY-20 237,500 .91 ED05-057.17-01-45.00 18 R10 20 GRISTMILL PL 1 8 1990 2 1393 C+ AV 146,100 21-MAY-20 178,000 .82 ED05-067.14-04-09.00 18 R10 130 RED OAK DR 1 5 1990 2 2718 B- AV 235,400 23-MAY-20 269,000 .88 ED05-067.15-02-12.00 2 R0 118 N ANN AVE 0 40,500 22-MAY-20 197,000 .21 ED05-067.17-02-01.00 3 R10 44 SHINNECOCK RD 1 5 1997 2 3022 A- AV 292,200 05-MAY-20 349,900 .84 ED05-067.18-03-28.00 17 R10 26 FREEDOM PL 1 5 1981 2 2280 B- AV 213,900 26-MAY-20 237,900 .90 ED05-067.20-02-16.00 10 R10 504 FAIRVIEW AVE 1 3 1945 1 1644 C AV 165,800 26-MAY-20 160,000 1.04 ED05-068.19-05-06.00 14 R10 124 LEXINGTON PL 1 8 2010 2 1368 C+ GD 172,800 12-MAY-20 210,000 .82 ED05-076.03-01-22.00 14 R10 28 QUILLEN ST 1 8 2006 2 1855 C+ AV 167,600 01-MAY-20 193,000 .87 ED05-076.03-01-75.00 14 R10 136 W SHELDRAKE CIR 0 14 2020 1 1213 C+ AV 184,500 20-MAY-20 210,000 .88 ED05-076.07-01-09.07 2 R10 1181 MADISON CT 1 13 1979 2 1776 C- AV 149,500 27-MAY-20 133,000 1.12 ED05-076.08-02-61.00 9 R10 219 N NEW ST 1 1 1930 2 1620 C AV 109,100 22-MAY-20 42,000 2.60 ED05-076.12-01-39.00 2 R10 17 GIBBS DR 1 14 1961 1 992 C- AV 110,300 29-MAY-20 100,000 1.10 ED05-077.09-05-54.00 4 R20 61 ELM TER 2 3 1932 1 1627 B- FR 142,200 01-MAY-20 125,000 1.14 ED05-077.09-05-60.00 4 R10 46 ELM TER 1 3 1939 1.5 1618 C+ AV 163,200 20-MAY-20 175,000 .93 ED05-077.17-03-38.00 4 R10 1041 S BRADFORD ST 1 14 1964 1 1040 C AV 136,200 01-MAY-20 175,000 .78 ED05-085.06-01-58.00 11 R10 110 CREEK BEND RD 1 5 2005 2 1918 B AV 215,800 08-MAY-20 248,000 .87 ED05-085.08-01-55.00 12 R10 560 WESTWOOD PL 1 5 1963 2 2040 B AV 194,000 05-MAY-20 232,000 .84 ED05-085.08-03-36.00 12 R10 205 WINTERBERRY DR 1 16 1963 1 1724 C+ AV 173,300 15-MAY-20 215,000 .81 ED05-085.08-03-57.00 12 R10 395 FIDDLERS GRN 1 5 1965 2 1920 C+ AV 187,300 15-MAY-20 215,000 .87 LC05-068.10-01-65.00 13 R10 426 EAST WIND DR 1 8 1995 2 1847 C+ AV 171,100 18-MAY-20 187,000 .92

2020 Appeal Log Residential Name Property Address# 2015 Amount 2020 Amount Reque. Amount Board Decision SHAHIN MAZEN & NINA 103 SHINNECOCK RD $247,500 $247,500 $219,916 $ 247,500 PATTERSON KAREN R 137 PINE VALLEY RD $275,300 $287,100 $223,300 $ 287,100 STARKEY MARY JANE 139 OLD FORGE DR $82,100 $117,400 $90,000 $ 117,400 HUTCHINS BETTY A 63 HERITAGE DR $97,900 $124,000 $97,900 $ 124,000 TOLBERT FREDERICK 35 KAREN PL $97,300 $120,000 $97,300 $ 120,000 NEIGHBORHOOD PROPERTY MGMT LLC 49 S QUEEN ST $97,700 $117,300 $107,500 $ 117,300 NEIGHBORHOOD PROPERTY MGMT LLC 51 S QUEEN ST $11,600 $17,400 $12,500 $ 17,400 NEIGHBORHOOD PROPERTY MGMT LLC 57 S QUEEN ST $107,200 $117,600 $107,500 $ 117,300 PAYNE ROBERT & WARREN JANE 59 PARK DR $365,000 $433,200 $394,200 $ 433,200 HENSLEY JOHN JR 46 S GOVERNORS AVE $101,900 $116,500 $95,000 $ 95,000 Commercial Name Property Address# 2015 Amount 2020 Amount Reque. Amount Board Decision SOLIMAN SOLIMAN ADBEL HAMID 309 S STATE ST 174,100 195,000 153,000 $ 195,000 HASTINGS INVESTMENT 422 S DUPONT HWY 964,700 1,002,300 $680,000 $ 1,002,300 DOVER MALL LLC 1365 N DUPONT HWY/MACYS 9,712,900 6,591,900 TBD $ 6,591,900 DOVER MALL LLC 1365 N DUPONT HWY/SEARS 7,389,000 5,482,500 TBD $ 5,482,500 DOVER MALL LLC 1365 N DUPONT HWY/MALL 47,898,100 49,462,900 TBD $ 49,462,900 SILVER LAKE REALTY LLC & SILVER LAKE GF HOLDINGS LLC SILVER LAKE BLVD (LAND) 1,110,800 1,059,100 $740,000 $ 1,059,100 DERAFFLE MFG CO INC 123 N DUPONT HWY 622,400 669,500 $0 $ 234,000 DERAFFLE MFG CO INC 123 N DUPONT HWY (LAND) 551,600 544,300 $509,800 $ 544,300 Exempt Request Name Property Address # 2015 Amount 2020 Amount Reque. Amount Board Decision ALREADY MOUNT ZION AME CHURCH 108 N QUEEN ST $4,500 $15,000 EXEMPT ALREADY MOUNT ZION AME CHURCH 106 N QUEEN ST $10,800 $14,900 EXEMPT ALREADY MOUNT ZION AME CHURCH 106 N NEW ST $38,100 $39,400 EXEMPT ALREADY MOUNT ZION AME CHURCH 104 N QUEEN ST $10,200 $15,400 EXEMPT ALREADY MOUNT ZION AME CHURCH 102 N NEW ST $9,900 $14,900 EXEMPT ALREADY MOUNT ZION AME CHURCH 118 N NEW ST $35,700 $37,100 EXEMPT ALREADY MOUNT ZION AME CHURCH 118 N NEW ST (SIDE) $33,400 $34,700 EXEMPT ALREADY MOUNT ZION AME CHURCH 35 N QUEEN ST $25,700 $32,100 EXEMPT ALREADY MOUNT ZION AME CHURCH 37 N QUEEN ST $9,900 $14,900 EXEMPT DELAWARE STATE UNIVERSITY FOUNDATION 205 S STATE ST $547,100 $593,600 $0 $0 NEW HARVEST BAPTIST CHURCH 1462 N LITTLE CREEK RD $352,300 $387,000 $0 $0 CAPITOL BAPTIST CHURCH 406 KESSELRING AVE $125,500 $141,700 $0 $0 DOWNTOWN DOVER PARTNERSHIP CORP 39 S WEST ST $187,400 $194,700 $0 $0 UNITED STATES POST OFFICE 445 Bank Lane 2,131,200 2,240,400 $0 $0

2020 Appeal Log Stipulations Stipulated Name Property Address # 2015 Amount 2020 Amount Amount G & J HOLDINGS LLC 145 S BRADFORD ST 11,200 7,000 $7,000 G & J HOLDINGS LLC 137 S BRADFORD ST 381,600 209,600 $104,000 G & J HOLDINGS LLC 137 S BRADFORD ST (LAND) 8,900 5,800 $5,800 G & J HOLDINGS LLC 133 S BRADFORD ST 17,100 17,400 $17,400 LEE M & JANETTE L DENNIS 970 FOREST ST 128,600 128,600 $26,000 CAPITOL GREEN APARTMENTS LLC 471 RIVER RD 511,400 624,100 $471,900 CAPITOL GREEN APARTMENTS LLC 447 RIVER RD 782,900 1,281,200 $885,800 CAPITOL GREEN APARTMENTS LLC 435 RIVER RD 469,700 639,600 $557,100 CAPITOL GREEN APARTMENTS LLC 401 E WATER ST 611,600 746,200 $639,900 CAPITOL GREEN APARTMENTS LLC 417 E WATER ST 1,091,100 1,116,700 $885,800 CAPITOL GREEN APARTMENTS LLC 443 E WATER ST 654,700 670,000 $618,600 CAPITOL GREEN APARTMENTS LLC 509 RIVER RD 548,000 746,200 $639,900 CAPITOL GREEN APARTMENTS LLC 400 E WATER ST 626,300 852,800 $723,500 CAPITOL GREEN APARTMENTS LLC 424-438 E WATER ST 626,300 852,800 $723,500 CAPITOL GREEN APARTMENTS LLC 444-466 E WATER ST 782,900 1,065,900 $885,800 CAPITOL GREEN APARTMENTS LLC 447 SUSSEX AVE 782,900 1,065,900 $885,800 CAPITOL GREEN APARTMENTS LLC 429 SUSSEX AVE 548,000 746,200 $639,900 CAPITOL GREEN APARTMENTS LLC 405 SUSSEX AVE 782,900 1,065,900 $885,800 CAPITOL GREEN APARTMENTS LLC 428 SUSSEX AVE 730,900 776,600 $639,900 CAPITOL GREEN APARTMENTS LLC 448- 462 SUSSEX 654,700 670,000 $557,100 CAPITOL GREEN APARTMENTS LLC 504 RIVER RD 511,400 553,300 $471,900 CAPITOL GREEN APARTMENTS LLC 516 RIVER RD 782,900 1,065,900 $885,800 CENTRAL DOVER OFFICES INC 9 E LOOCKERMAN ST 2,191,900 2,196,400 $1,855,400 MASK E JEFFREY & IVEY H 231 N STATE ST $218,700 $258,100 $234,300 FORTY S BRADFORD STREET LLC 40 S BRADFORD ST $156,100 $169,300 $83,300 JBA GREENTREE PROPERTIES LLC 50 GREENTREE DR 1,174,700 1,214,800 $901,900 MICROMOTOR LLC 769 WALKER RD 108,000 112,400 75,500 MICROMOTOR LLC 771 WALKER RD 91,400 95,100 $24,600 Total $89,415,600 $18,861,116

CITY COUNJCIL COM~UNJITY ENJHANJCEMENJT fUNJD REPORT M"AY 2020

CITY COUNCIL - FY 19/20 Page 1 of 5 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2019 - JULY 8, 2020 100-10-12-99-000-53037 Current Balance - $10,229.50 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/10/19 Taylor Convoy of Hope - Councilm an Taylor authorized the Em ail from $1,000.00 $1,000.00 $24,000.00 Dover designation of $1000.00 of his com m unity Ralph Taylor enhancem ent funds to Convoy of Hope - Dover to Janella Tauchus and em ail from Cornelius Murphy, Calvary Assem bly of God dated 07/10/19 07/10/19 Polce Convoy of Hope - Councilm an Polce authorized the Em ail from $1,500.00 $2,500.00 $22,500.00 Dover designation of $1 500.00 of his Tanner Polce com m unity enhancem ent funds to Convoy of to Janella Hope - Dover Tauchus and em ail from Cornelius Murphy, Calvary Assem bly of God dated 07/10/19 07/24/19 Anderson Downtown Dover Councilm an Anderson authorized the Em ail from $50.00 $2,550.00 $22,450.00 Partnership (DDP) - designation of $50.00 of his com m unity David Capital City enhancem ent funds to the Downtown Dover Anderson to Farm ers Partnership (DDP) - Capital City Farm ers Janella Market Aprons Tauchus and em ail and invoice from Tina Bradbury dated 07/22/19 07/26/19 Anderson Destiny Christian Councilm an Anderson authorized the Em ail from $500.00 $3,050.00 $21,950.00 Church designation of $500.00 of his com m unity David enhancem ent funds to Destiny Christian Anderson to Church for their Book Bag and Supplies the City Clerk's Giveaway for low incom e youth Office and em ail and receipt from Pastor Dale L. Mast dated 07/26/19 07/08/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 2 of 5 07/29/19 Anderson Inner City Cultural Councilm an Anderson authorized the Em ail from $1,000.00 $4,050.00 $20,950.00 League designation of $1000.00 of his com m unity David enhancem ent funds to the Inner City Cultural Anderson to League for their string orchestra program the City Clerk's Office and letter from Mr. Reuben Salters dated 07/24/2019 08/02/19 Anderson Dover Post Councilm an Anderson authorized the Em ail from $496.00 $4,546.00 $20,454.00 designation of $496.00 of his com m unity David enhancem ent funds to the Dover Post for the Anderson to Central Delaware Housing Collaborative the City Clerk's advertisem ent for the Innovative Readiness Office and Training Program Public Notice letter from Mr. Gregg Bunkley and Public Notice dated 07/31/2019 08/05/19 Neil Persim m on Park Councilm an Neil authorized the designation of Em ail from $100.00 $4,646.00 $20,354.00 Place $100.00 of his com m unity enhancem ent funds Fred Neil to Condom inium to the Persim m on Park Place Condom inium Traci Council, (PPPCC) Council, Inc. for their "Back to School event" McDowell and Inc. a letter from Ms. Joyce Talley, President of PPPCC, Inc. dated 08/02/2019 08/05/19 Cole Persim m on Park Councilm an Cole authorized the designation Em ail from $100.00 $4,746.00 $20,254.00 Place of $100.00 of his com m unity enhancem ent Scott Cole to Condom inium funds to the Persim m on Park Place Traci Council, (PPPCC) Condom inium Council, Inc. for their "Back to McDowell and Inc. School event" a letter from Ms. Joyce Talley, President of PPPCC, Inc. dated 08/02/2019 08/06/19 Anderson Delaware Councilm an Anderson authorized the Em ail from $100.00 $4,846.00 $20,154.00 Multicultural and designation of $100.00 of his com m unity David Civic Organization, enhancem ent funds to DEMCO for their Back Anderson to Inc. (DEMCO) to School Block Party the City Clerk's Office and a letter from Ms. Leandra Marshall, VP, External Relations and Developm ent, DEMCO dated 08/06/2019 07/08/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 3 of 5 08/13/19 Taylor Delaware Councilm an Taylor authorized the designation Em ail from $250.00 $5,096.00 $19,904.00 Multicultural and of $250.00 of his com m unity Ralph Taylor Civic Organization, enhancem ent funds to DEMCO for their Back to the Janella Inc. (DEMCO) to School Block Party Tauchus and a letter from Ms. Leandra Marshall, VP, External Relations and Developm ent, DEMCO dated 08/13/2019 08/30/19 Cole Actors Attic Councilm an Cole authorized the designation of Em ail from $100.00 $5,196.00 $19,804.00 $100.00 of his com m unity enhancem ent funds Scott Cole to Actors Attic to pay for a bee m ascot costum e dated 08/29/19 for the Citizen Corp/DEMA Annual Fam ily and Kay Sass Em ergency Preparedness Day (Mascot and invoice Costum e to be used m ultiple tim es for annual from Actors event) Attic dated 08/29/2019 11/08/19 Sudler The Boulevard Line Councilm an Sudler authorized the desgination Em ail from $500.00 $5,696.00 $19,304.00 Entertainm ent of $500.00 of his com m unity enhancem ent Roy Sudler, Jr. Restaurant funds to The Boulevard Live Entertainm ent dated Resaurant's Feeding the Less Fortunate 11/08/2019 Thanksgiving Event to be used for travel, food, and letter from and supples for the hom eless Mr. Charles Boyer dated 11/05/2019 11/08/19 Taylor The Boulevard Line Councilm an Taylor authorized the Em ail from $400.00 $6,096.00 $18,904.00 Entertainm ent desgination of $ 400.00 of his com m unity Ralph Taylor, Restaurant enhancem ent funds to The Boulevard Live Jr. dated Entertainm ent Resaurant's Feeding the Less 11/08/2019 Fortunate Thanksgiving Event to be used for and letter from travel, food, and supples for the hom eless Mr. Charles Boyer dated 11/05/2019 11/25/19 Hare The Boulevard Line Councilm an Hare authorized the desgination of Em ail from $400.00 $6,496.00 $18,504.00 Entertainm ent $400.00 of his com m unity enhancem ent funds W illam Hare Restaurant to The Boulevard Live Entertainm ent dated Resaurant's Feeding the Less Fortunate 11/25/2019 Thanksgiving Event to be used for travel, food, and letter from and supples for the hom eless Mr. Charles Boyer dated 11/05/2019 11/27/19 Slavin The Children's Councilm an Slavin authrorized the desgination Em ail from $400.00 $6,896.00 $18,104.00 Theatre, Inc. of $400.00 of his com m unity enhancem ent Tim othy Slavin funds to The Children's Theatre, Inc. ad to dated support perform ances featuring children ages 12/02/2019 8-18 and new actor m icrophones. and program ad order form 12/02/19 Cole The Children's Councilm an Cole authorized the designation of Em ail from $300.00 $7,196.00 $17,804.00 Theatre, Inc. $300.00 of his com m unity enhancem ent funds Scott Cole to The Children's Theatre, Inc. to support dated perform ances featuring children ages 8-18 and 12/02/2019 new actor m icrophones. 07/08/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 4 of 5 12//18/19 Cole Captial School Councilm an Cole authorized the designation of Em ail from $620.50 $7,816.50 $17,183.50 District - Central $620.50 of his com m unity Scott Cole Middle School enhancem ent funds to Capital School District - dated 12/16/19 Central Middle School for the 8th grade trip to and letter from the African Am erican History and Culture Ms. Shan Museum to W ashington, D.C. in April 2020 Green, Principal of Central Middle School 12/30/19 Anderson Code Purples Kent Councilm an Anderson authorized the Em ail from $354.00 $8,170.50 $16,829.50 County designation of his rem ining balance of $354.00 David of his com m unity enhancem ent funds to Code Anderson to Purple Kent County to assist in purchsae of City Clerk's cots, air m attresses, sleeping bags, blankets, Office dated sheets, etc. for Dover 12/26/2019 and letter from Ennio Em m anuel, CPKC, dated 12/26/2019 02/12/20 Cole Dover PAL Councilm an Cole authorized the designation of Em ail from $500.00 $8,670.50 $16,329.50 $500.00 of his com m unity enhancm ent funds to Scott Cole Dover Police Atheltic League (P.A.L.) to assit dated with the "Outrunning Childhood Cancer 5k 02/05/2020 Run/W alk" event - the $500 would go towards and from provided participant race day t-shirts Officer Anthony Sm ith (DPD) dated 02/05/2020 04/16/20 Cole ELAN (form ally Councilm an Cole authorized the designation of Em ail from $300.00 $8,970.50 $16,029.50 known at W SFS - J. $300.00 of his com m unity enhancem ent funds Scott Cole Tauchus' CC to the Bayhealth Foundation - COVID-19 dated Statem ent) Response to feed hospital staff and patients 04/16/2020 Bayhealth and Janella Foundation Tauchus' CC Statem ent dated 04/21/2020 05/20/20 Hare Main Street Dover, Councilm an Hare authorized the designation of Em ail from Bill $200.00 $9,170.50 $15,829.50 Inc $200.00 to the Main Street Dover Auction Hare dated Fundraiser to support Downtown Dover 05/19/2020 m erchants/sm all businesses and em ail from Tina Bradbury, DDP, dated 05/14/2020 06/17/20 Slavin Dover Interfaith Councilm an Slavin authorized the designation Em ail from $1,000.00 $10,170.50 $14,829.50 Mission for Housing of $1000.00 for Dover Interfaith Mission for Tim othy Slavin Housing for general operation support to dated continue operation 06/02/2020 and letter from Jeanine Kleim o dated 06/02/2020 07/08/20 S:\BUDGETS\Coun-20.qpw

CITY COUNCIL - FY 19/20 Page 5 of 5 06/03/20 Slavin National Council on Councilm an Slavin authorized the designation Em ail from $1,000.00 $11,170.50 $13,829.50 Agricultural Life and of $1000.00 for NCALL to purchase equipm ent Tim othy Slavin Labor Research assist with Restoring Central Dover and dated Fund, Inc (NCALL)/ W esley College's Com m unity Garden 06/02/2020 Restoring Central and letter from Delaware Chanda Jackson, NCALL, dated 06/03/2020 06/03/20 Slavin Inner City Cultural Councilm an Slavin authorized the designation Em ail from $1,000.00 $12,170.50 $12,829.50 League of $1000.00 for Inner City Cultural League to Tim othy Slavin help assist with funding for the perform ance dated arts program . 06/02/2020 and letter from Katrina Stroud, ICCL, dated 06/11/2020 06/30/20 Slavin Vines Com m unity Councilm an Slavin authorized the designation Em ail from $1,600.00 $13,770.50 $11,229.50 Project of $1600.00 for Vines Com m unity Project to Tim othy Slavin help assist with funding for the substance dated abuse program 06/30/2020 and letter from Carol Harris, VCP, dated 06/30/2020 06/30/20 Polce Vines Com m unity Councilm an Polce authorized the designation Em ail from $1,000.00 $14,770.50 $10,229.50 Project of $1000.00 for Vines Com m unity Project to Tanner Polce help assist with funding for the substance dated abuse program 06/29/2020 and letter from Carol Harris, VCP, dated 06/29/2020 $14,770.50 $10,229.50 Budgeted District Council Sponsor YTD Expenditures Balance Amount $5,000.00 At-Large Slavin $5,000.00 $0.00 $2,500.00 1st District Lindell $2,500.00 $2,500.00 1st District Polce $2,500.00 $0.00 $2,500.00 2nd District Hare $600.00 $1,900.00 $2,500.00 2nd District Taylor $1,650.00 $850.00 $2,500.00 3rd District Cole $1,920.50 $579.50 $2,500.00 3rd District Neil $100.00 $2,400.00 $2,500.00 4th District Anderson $2,500.00 $0.00 $2,500.00 4th District Sudler $500.00 $2,000.00 TOTAL $14,770.50 $10,229.50 07/08/20 S:\BUDGETS\Coun-20.qpw

CITY MANAGER’S MONTHLY REPORT MAY 2020

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City of Dover Cust omer Services Department Major Progn,m Updates May 2020 May 2019 Diffe rence FY2020 FY 2019 I Year·t~ate Year-to-Date I Numbt:r or Cusl omt-1,; ~,:rvt::d E l.,': >/b 1°:t b~O (4,0/4) :l49,4 / b l~ / , b60 finol ~ill; 41:i b:W (198) !>,!>9 :> b,:i / 0 Estimaw d Bill-:. 194 184 10 2,0 59 2,066 Pcn'1hic--:. Po-:.tcd 2,143 s 5,548 (3,40 5) s 65,684 s 76,064 Fxrr.n~,ion~. of Crr.dir Amoi1m F:-:tr-ndr.d $ &S,l\.~fi $ R9,4.1 7 (.~591) $ 1,.IS6,l 1.~ $ 1, ~} fi,574 Ro1fanr.F- Tro1n:c.fP.rc. $ 7S, 76 , $ 1,ilR~ 7.~.7 78 $ , H ,1'11 $ 80 , SS& IJtilii\' r.nll?.r:tio M s :1,7 •1 ~ $ 19,J R7 (1f;, f,,1 ?) $ s '.1?0 , 1,1.1 :1~R, C.~O Mi~r.P.llan;:-n u:c. nmP;ivm;:nr~ $ :1!'i.~AO $ 1,,1, 70<! (RG, 1?9) s 1,707,,18'.'\ s ?,09/l,Jll l I c1xt!~ Lev ied $ 7A.,:'i 70 $ :n 1,~qr, {1-1 :1_.0?G) $ 7A/i70 s 1'.1,0 ~7, 1RA l cix 8illine Adju,;lrn~nl ~ $ 22,798 $ 1,272 21, 52G s ,. 22,798 , 21:L,:f.lb Iu l.11 Iaxc•s Collec!c•<l T'1xc~ Otmtandine $ $ 15,377 8!:),'.J'.Jl $ $ 37,058 1 80,809 (21,681) ('.!~_,8 18) , ,.s 15,37 7 8 ~:991 ,.s , 13,083,705 1 80,809 \Vr it c Off Rcquc-:.t $ ~0,48U $ 1 £9, 3:2.3 (:;8,84:;) $ ':, / l ,U'.! $ !:>4~,:.)9 8 .9 1 '>',.,f <J1d (l,t ,.,.-~, ~4 Ma•;-19 "'l,','1, Jun•19 "f,?s, J UI· s~:-. ,.,.. Disconnect Su mmary Repo rt ·\;~• Seo-•19 ~a')i. Oct·H ~(,•); s; >; NOV· s,;;4 De >19 -=-a~• Ji n•M ~; 'i, r e b• ss->; s;·>; Mar•lO -i ; :4 .. l\llf·.20 .. -~ ~~4 ""-1"- "f,?s, s,;:,O -~:-~• S~:4 -=-a~• ~; 'i, -~.;;4 % nf TM'.1l $'11t TOU I 06\'SA~'i ll&ible to n ,r "" ., w ..,,,. , 1.111, . 1 0 '1 1111, . 1a l u l-1 ' ~ Atir,-t<l " ......,,..1 0 1' Ort-· ~ l< l'Jnu. 1 no:>.'>1<l I i. n . XI r ..b., l ' M11r. >0 ,,r.,.10' Av.=:1~ c lt\-iuu11b Cul ,, .., Per Dey 1\V~1ai;:e Moo\lnts ...., •,;; M,v-H " " Ju,1·19 J u l· • ...... :.;, Sc p,•H O..l·H :<r Nv,..·J.S / ') Dc..'-19 J• n•M " r c b· 1 :,l r..,.,.10 Ai.'f•20 ' 1\Viilliih !.. t n (°J If ii-..r ""' ln t"l n11 n1iO n,1l li.u- " 11 , ~ .,, 1/ 4 ~ .t ; 1 0❖4 .. ,.,, ;~ ,, ~ ;o .-:s ·,:n " " .~,'ll ·~ : ,1:•. s~ .~Jl>.~ " ~ ,/ •,11 {A'.<' ., .:i.~ ' ' 10(,:il S o l'I ,...;; ~in,:il li~t $ :i':IJ ,S H X~ $'. .!(.,:O,':li:14.(h $ :.t.i:/,•:.h, ~. Y:I SX:/.:::.o..u s i ~ .':.aJ..i': $'. .!!1~-. :.:..... lu t.ilAo.tua l (.'uo;t l\ll l~~ ,..., l 'YJ .! ,'l,'., I'! / ~t r,I ... $ :.rb'A l.ol-.l:. $ :i£.t.ll0.:Sl \ S l •:.l!l,(h .! ,':l .~~., , '"' ' ~~ ,': .':14./.<J t $10-J.': l !Vi $'. "' al)~- ' tn t"I S nf Arn MI n tt ~:.n ::63.! ·! • $2-1!1. ?-:l) .t l $ll7,,S67. 5a $z.£, 41!t .67 ~ 2:?i. 710.40 $ 2!13.1-:10.lO $216~ , o.)1 $'..l-3,! t !.16 ~ 101.1 )S.<W $1'7.i 1S.-3) $ i!•, 22M S $1 04,772.61 $ Average Disconnects Note- Due to COVID-19 accounts were not disconnected beginning March 16th. This affects disconnects through June 30th ..51 5958 . 52 • • 51 46 45 49 47 n, -~~- 48 n ... - 34 1"281 27 111201 44 38 n - - 30 26J I25U181 I33"27] fl 111 19 8 0 0 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day

Work Orders Processed 2,000 Finals * Initials * Check Reads * Verify Off * Medicals * Misc. 1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- 19 19 19 19 19 19 19 19 20 20 20 20 20 • Series1 I I I I I I I I I I I I I 1,753 1,686 1,736 1,930 1,535 1,831 1,394 1,282 1493 1,327 1,235 1,204 1,167 Payment Agreements / Extensions 800 700 600 500 400 300 200 100 0 May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- 19 19 19 19 19 19 19 19 20 20 20 20 20 • Series1 457 408 507 631 597 449 341 481 685 524 325 149 177 CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box • 2020 YTD 20,322 32,403 190,518 2,233 21,885 • 2019 YTD 21,224 44,416 186,088 2,330 21,250

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number of New Month outages customers Aug 18 82,843 Services Aug 18 165.16 Sep 18 70,142 Apr 18 6 521 Apr 18 48 Sep 18 160.41 Oct 18 61,417 May 18 5 301 May 18 46 Oct 18 134.70 June 18 9 315 June 18 18 Nov 18 102.85 Nov 18 57,164 July 18 3 972 July 18 34 Dec 18 102.40 Dec 18 60,284 Aug 18 4 87 Aug 18 81 Jan 19 65,342 Sep 18 5 1,331 Sep 18 43 Jan 19 117.57 Oct 18 4 123 Oct 18 47 Feb 19 111.72 Feb 19 57,306 Nov 18 6 46 Nov 18 69 Mar 19 106.88 Mar 19 59,310 Dec 18 5 5 Dec 18 11 Apr 19 91.74 Apr 19 52,734 Jan 19 1 1 Jan 19 29 May 19 60,603 Feb 19 1 3 Feb 19 23 May 19 138.05 Mar 19 0 0 Mar 19 22 Jun 19 146.50 Jun 19 68,769 Apr 19 5 277 Apr 19 77 Jul 19 164.38 Jul 19 83,229 May 19 3 148 May 19 18 Aug 19 78,519 Jun 19 11 418 Jun 19 23 Aug 19 163.55 Jul 19 15 4,066 Jul 19 8 Sep 19 150.74 Sep 19 67,274 Aug 19 9 335 Aug 19 16 Oct 19 150.16 Oct 19 57,886 Sep 19 5 225 Sep 19 15 Nov 19 98.35 Nov 19 55,732 Oct 19 7 386 Oct 19 15 Dec 19 60,552 Nov 19 7 61 Nov 19 14 Dec 19 104.57 Dec 19 2 1,325 Dec 19 4 Jan 20 103.57 Jan 20 60,649 Jan 20 4 78 Jan 20 15 Feb 20 98.58 Feb 20 54,412 Feb 20 4 2,120 Feb 20 16 Mar 20 92.30 Mar 20 54,764 Mar 20 3 1,518 Mar 20 24 Apr 20 49,236 Apr 20 3 76 Apr 20 6 Apr 20 82.01 May 20 3 181 May 20 2 May 20 114.40 May 20 52,403 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 20 YTD FY 19 FY 18 35.45 39.97 47.57 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 3 60 23 Minutes 31.42 Minutes PROGRAM UPDATES MAY 20 MAY 19 FY20 YTD Tree Trimming 161 286 1976 Number of Oil Releases 0 0 1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 2 18 135

Fleet & Facilities Management Monthly Report MAY 2020 Fleet Maintenance PM Work Orders Completed: 21 Number of Tire Repairs: 8 Number of Road Repairs: 4 Other Work Orders: 75 Repair Hours: 135 Road Repair Hours: 5 Total Work Orders: 96 Fabrication Hours: 0 Misc. Hours: -22.5 PM Hours: 63 # Of Scheduled PM’s: 29 # Of PM’s: Completed: 21 Major Program Updates MAY MAY MEASURE 2020 2019 DIFFERENCE Fleet Maintenance - Scheduled PM 21 out of 29 22 out of 29 appointments vs completed PM’s -3.45 % 72.41 % 75.86 % (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 4 out of 7 18 out of 18 completed within 5 days -42.86 % 57.14 % 100.00 % (Quantity and Percentage) Facilities - Emergency work orders 0 out of 1 5 out of 5 completed within 2 days -100.00 % 0.00 % 100.00 % (Quantity and Percentage)

HUMAN RESOURCES May 2020 May June July Aug Sept Oct Nov Dec Jan Feb Mar April May Total Category 19 19 19 19 19 19 19 19 20 20 20 20 20 Caucasian* 295 297 297 297 299 294 293 293 297 303 308 303 299 n/a Minorities* 78 78 77 75 78 77 77 78 78 77 77 76 75 n/a Hired 3 4 1 2 8 3 1 4 7 11 7 0 0 51 Terminated/Resigned/ 2 3 2 3 4 7 2 2 5 6 3 5 5 49 Retired/Other Transferred/Promoted 1 3 1 1 1 3 1 1 4 1 2 1 1 21 Jobs Posted 11 2 3 3 31 2 0 9 9 17 1 3 4 95 Workers Comp. 5 1 3 2 1 2 2 3 7 4 2 7 2 41 Injuries Workers Comp. Hours 196 160 187 270 169 186 178 176 168 112 320 320 401 2843 *351 Full-time Employees: Part-time Employees: 23 (2 Pitts Center, 1 Recreation, 15 Library, 4 Police Department, 1 Central Services) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: None Transferred/Promoted: Deputy Chief of Police/Major Position Terminated/Resigned/Retired/Other: 911 Supervisor, Payroll Specialist, Electric Director, Police Major, Law Enforcement Officer Positions on Terminal Leave: (1) Law Enforcement Officer – June, Water/Wastewater Maintenance Supervisor- June, Arborist-June, Administrative Assistant - June Recruitment Information (May) Native American Black/ Hawaiian/ Two or Not Indian/ Hispanic/ Positon Tota l Apps In Dover Out of Dover Unknown As ian African Other More White Unknown Hispan ic/ Unknown Male Female Unknown Alaskan Latino American Pacific Races Latino Native Islander Information Technology Director 10 1 9 0 0 1 0 0 0 7 2 0 8 2 8 1 1 91 1 Supervisor 7 4 3 0 0 0 1 0 0 5 1 0 6 1 5 2 0 Utility Mainte nance Mechanic I (2 Pos it ions) 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 *Resumes come from Indeed do not always list address Open or Currently Recruiting* Open or Currently May June July Aug Sept Oct Nov Dec Jan Feb March April May Recruiting by Dept. 19 19 19 19 19 19 19 19 20 20 20 20 20 Electric 7 6 6 6 7 9 9 6 7 4 4 4 5 Public Works 6 4 5 5 10 10 11 11 8 8 8 8 8 Police 5.5 5.5 5.5 6 6 4 4 3 2 7.5 4 4 7 Water Waste Water 4 4 5 6 6 All Other Departments 6.5 7.5 7 7.5 16.5 18.5 18 17 15.5 13.5 11 12.5 14.5 Totals 25 23 23.5 24.5 39.5 41.5 42 37 36.5 37 32 34.5 40.5 *Not used for Budgeting Purposes *Feb 2020 Updated Electric: (3) Lineman, Engineering Services Superintendent, Electric Director Public Works: Motor Equipment Operator I -Stormwater, Motor Equipment Operator III – Stormwater, Motor Equipment Operator II-PW Floater, Motor Equipment Operator I – Streets, Motor Equipment Operator II – Night Street Sweeper, MEO III-Streets, MEO II-Stormwater, Administrative Assistant Police: (5) Police Officers, (2) Cadet (PT), 911 Supervisor Water/Waste Water: (2) Civil Engineer, (2) Utility Maintenance Mechanic I, Water/Wastewater Maintenance Supervisor, Motor Equipment Operator I All Other Departments: Mechanic I, Administrative Assistant – Mayor, Grant Writer, (2) Service Center Clerk (PT), Fleet and Facilities Manager, (2) Library Clerk I (PT), Librarian I (PT), Assistant Library Director, Administrative Assistant – City Clerk’s Office, Library Director, Arborist, Customer Service Clerk I, Administrative Assistant – Finance, Inspector 1 – Life Safety, Information Technology Director

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 10.33 9.66 6.87 Termination Turnover % 0.27 1.08 0.29 1.47 0.57 0.28 0.54 1.92 1.36 0.54 1.06 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 5.98 6.17 3.70 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 2.45 2.68 1.85 Other - - - - - - - 1.65 0.54 0.27 0.26 2012 Healthcare cost sharing implemented; 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric *2019, Percentages update in January 2020 Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 2018 2019 2020 Total Number of Employees Separating from 21 25 38 37 21 42 32 56 38 36 26 Service Average Number of Full-time Employees 362 356 333 325 331 333 340 337 340 346 353 Average Number of Part-time Employees 16 15 12 14 18 24 28 28 28 26 25 * Healthcare cost sharing implemented Workers Compensation Cost CY 2020 - Stormwater $16 Department Water/Wastewater $2 Grounds $20 - Metering $6 Sanitation $2 Customer Service $5 Police $37 7 Total Cost (In thousands) Total: $88,000

INFORMATION TECHNOLOGIES Service Requests Resolved 60 53 54 51 52 49 47 47 50 45 44 41 41 41 42 39 40 38 38 38 40 30 r111111111r1•n133 31 I I I I I II I I I 27 27 22 22 20 13 15 10 I I I I I I I I I I I 0 I I I I I I I I I I I I • Requests May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 • Completed Programming Requests Completed 150 120 120 100 44 44 50 34 34 27 27 32 32 31 32 33 33 24 24 21 21 27 26 22 22 11 11 9 9 0 • Requests May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 • Completed Page Views - City of Dover Web Page 40,000 35,000 30,000 Pages Viewed 25,000 36,316 34,015 32,907 20,000 28,996 29,209 28,293 30,253 31,316 25,888 26,691 28,153 25,318 26,882 15,000 10,000 5,000 0 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Noteworty: Pandemic - COVID-19. Tyler ERP Phase 2 (HR/Payroll) working with Kronos providing and converting files. Tyler Phase 4 Still doing sessions. Continuing computer lifecycle replacements. Successful Public Meetings via WebEx. Increase in Programming Requests largely due to setting up Utility billing in MUNIS.

Monthly Report for May 2020 LIBRARY CLOSED DUE TO COVID-19 VIRUS Highlighted Virtual Programs: DO}f[ER Furry Friends Friday 5/1, 5/8, 5/15, 5/22, 5/29 Songs & Stories 5/4, 5/11, 5/18, 126 Views 174 Views PUBLIC LIBRARY DIY Crafts 5/2, 5/6, 5/7, 5/13, 5/20 65 Views Total Items Checked Out: 0 VIRTUAL Programs: Offered Views/Clicks E-books: 3,870 Adult 4 46 New Library Cards: 0 Teen 2 19 Children 8 300 Library Card Holders: 30,562 Job Center 0 0 Service Area Population: 62,527 Passport Services: 0 Library Visitors: 0 Income Received: $0.00 Meeting Rooms Usage: 0 Computer Users: 0 Wireless Users: 97 Items Loaned to/Received from Other Libraries: 10

Parks & Recreation May 2020 Monthly Report Parks & Recrea on Highlights  John W. Pi s Recrea on Center ‐ During this down me, staff arranged to have the general foyer area stripped and waxed. Our custodial services company A‐Team, Mid‐Atlan c did a great job with this project.  Parks Maintenance Building – Construc on is moving along.  May is Na onal Bicycle Month ac vity planning was derailed with COVID19. Our Bicycle Month banner did go up over Governor’s Avenue and staff is planning for a Bike to Work event for September 2020 date! Stayed tuned for details.  Spring & Summer Concert Series kicked off with the first show of the season, Greg Taylor’s Fazes Band. A nice crowd of approximately 70 came out for the show. Our thanks goes out to Shore United Bank for their financial support of the 2020 series.  COVID19 related programming cancella ons have resulted in 69 registra on fees and seven account credits being refunded to our customers who had registered for spring programming. We do an cipate approximately 50 more refunds /credits to be issued for the remaining Spring Soccer League registrants. Pi s Center Recrea on Center Usage by the Hour May 20 FYTD 20 May 19 FYTD 19 A endance (Includes 2 courts & mul ‐purpose room) Open Gym 0 2,788 360 2,397 Open Gym: 0 hrs General Recrea on 0 1,196 194 2,801 Fitness Classes: 0 hrs Leagues 0 31,898 698 41,588 Leagues: 0 hrs Sports Classes: 0 hrs Sports Classes/Camps 0 937 0 836 Mee ngs/Rentals/Events: 0 hrs Mee ngs/Rentals 0 4,391 167 7,026 General Recrea on: 0 hrs Recreation Revenue Breakdown FY19 May is Na onal Bicycle Month No Revenue received in May 2020 Get Out and Ride! due to COVID 19 closure. May 2020 May 2019 FY19 General Recrea on 0 Trips 0 General Recrea on $1,191.00 Camps 0 Leagues $15,157.50 Leagues 0 Park Rentals/Permits $1,345.00 Bldg./Field/Pavilions 0 Camps $2,392.50 Youth Connec ons/CSW 0 Youth Connec ons/CSW $7,429.00

GROUNDS Arborist Crew April 2020 Trees Trimmed 0 Trees Removed 0 Stumps Removed 0 Trees Planted 0 Root Pruning 0 Beautification Crew Weeded flower beds 1 day per week. Mowing Crew Completed mowing route on every other week schedule. Litter Removal Litter is being picked up on City properties on a every other day schedule. Litter person has been diligent in the reporting of destruction in City parks Collected 147 trash cans. Miscellaneous All crews worked on a limited schedule due to COVID – 19.

May 2020 Procurement & Inventory Report Measure FY 2020 FY 2019 DIFFERENCE Issue Effectiveness – How often the FY 2020 (To date) FY 2019 (Total) warehouse has what the departments [2120/(2120+128)]*100 [4,323/(4,323+160)]*100 -2.12% need when it’s needed. 94.31% 96.43 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being 0.76 Turnovers per 0.82 Turnovers per -0.06 Turnovers per used. (2018-2019 Goal 1 per year) year year year WITHOUT TRANSFORMERS BID REQUESTING COMMODITY TERM STATUS as of June 1, 2020 NUMBER DEPARTMENT Design Architect & Engineering One Forwarded to City Manager's Office on Services with Costs for Five 20-0024CM City Manager Time 03/20/2020. Recreation Projects Meeting House Branch Sewer One 20-0027PW Public Works Forwarded to Water/Wastewater on 05/27/2020. Replacement Time Garrison Oak Technical Park One RFP opening scheduled for June 17, 2020 @ 2:00 20-0028EL Electric Engineering Time pm FUEL USE FY 2020 TO DATE FY 2019 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 116,537 gallons 122,170 gallons Electric: $ 440,391.33 256 Line Items Diesel: 63,437 gallons 65,455 gallons Water: $ 14,237.34 34 Line Items Dollars Spent: $300,715.91 $375,110.72 General: $ 24,973.56 94 Line Items Total: $ 479,602.23 377 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2020 TO DATE FY 2019 TO DATE FY 2020 TO DATE FY 2019 TO DATE Electric: $845,923.63 $873,148.57 Electric: $863,311.11 $1,036,720.08 Water: $84,678.95 $138,238.15 Water: $98,083.78 $192,424.56 Wastewater: $484.57 $2,629.97 Wastewater: $1,258,83 $2,265.07 General: $99,493.16 $109,765.54 General: $88,061.71 $109,858.89 Total: $1,030,580.31 $1,123,782.23 *Total: $1,073,268.35 $1,351,826.92 Warehouse Stock Money Spent for Postage/Postal Services FY2020 FY2019 FY 2020 TO DATE FY2019 TO DATE Total Dollar Value: $1,790,834.25 $2,155,939.98 $130,431.48 $123,064.77 Total Line Items: 1,139 1,296 * Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER).

PUBLIC WORKS - MAY CONSTRUCTION INSPECTION Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court Eden Hill Medical Center Nottingham Meadows Leander Lakes Patriot Village Eden Hill Commercial Center Eden Hill State Police Building Chestnut Grove Capital Station Dunkin Donuts Chesapeake Utilities – Leak City Dupont Plaza SANITATION Sanitation Hours 800 687 700 623 600 500 451 428 390 367 400 300 200 136 100 0 0 Bulk Collection Mechanized Collection Hand Trash Collection Yard Waste Collection • May 19 • May 20 Note: PW started keeping track of Yard Waste Collection in July 2019.

Monthly Total Refuse (Tons) 1200 1000 800 600 400 200 0 May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May 19 19 19 19 19 19 19 19 20 20 20 20 20 • Bulk • Rear Loaders • Automated Sanitation MAY 20 FYTD 20 MAY 19 FYTD 19 Trips to DSWA Sandtown Landfill 222 1,989 140 2,073 Total Tonnage to DSWA 1,256 10,718 1,317 11,924 90-Gallon Containers Delivered 75 466 47 412 300-Gallon Containers Delivered 0 9 1 56 Total Man Hours-containers Delivered 47 308 22 482 CURBSIDE RECYCLING STATS MONTHLY TOTAL # OF TOTAL # OF CANS COLLECTED ACCOUNTS WEIGHT/LBS. AVE. LBS. April 2020 20,491 9,832 293,080 14.30

STREETS & STORMWATER Streets & Stormwater APRIL 20* FYTD 20 MAY 19 FYTD 19 Signed Installed 1 24 2 55 Signs Repaired 1 19 4 96 Curbs Painted Yellow (feet) 0 84 12,859 27,577 New Post Installed 0 12 4 50 Storm Catch Basins Repaired 0 7 1 16 Storm Catch Basin Repairing (Hrs.) 0 23 8 48 Storm Catch Basins Cleaned (LF) 3 4 327 345 Storm Catch Basins Cleaning (Hrs.) 2 3 14 22 Hot Mix Patching (Tons) 0 0 0 9 Hot Mix Patching (Hrs.) 0 0 0 8 Cold Mix Patching Hrs.) 2 37 5 146 Concrete Work (Hrs) 1 53 28 99 Concrete Patching (Cubic Yards) 0 5 5 19 Ditch Work (Hrs). 0 0 0 1 Street and Alley Maintenance (Hrs) 0 6 0 57 Street Sweeping (Miles) 0 2,745 1,922 5,163 Street Sweeping (Cubic Yards) 0 193 172 500 Leaves Collected (Cubic Yards) 0 0 0 11,156 Leaf Collection (Miles) 0 0 0 6,491 • Streets / Stormwater Divisions provided assistance to the Sanitation Division throughout the month of May due to COVID-19. GROUNDS Total Work Orders = 0 General = 0 Arborist = 0 Arborist Crew APRIL 2020 APRIL 2019 Trees Trimmed 30 15 Trees Removed 2 2 Stumps Removed 1 0 Trees Planted 0 37 Root Pruning 0 90 Arborist Crew - Tree crews worked on trimming street trees and filling in on mowing routes. - Removed downed tree in Silver Lake Park. Beautification Crew - Planted all flower beds and began watering / weeding. Mowing Crew - Began May mowing routes on an every other week schedule based on staffing (COVID-19). Litter Removal - Litter was picked up on City properties as per the weekly schedule. - Litter person reporting destruction in City parks diligently. - 211 trash cans collected. Miscellaneous - Began bush hogging dry retention ponds and open areas. - All crews worked on a limited every other week schedule due to COVID-19.

GEOGRAPHIC INFORMATION SYSTEMS (GIS) Planning & Inspections Created a map of the City’s Fire Districts with radial rings of 1 mile from 1-10 miles out. Public Works Updated the parcels, rentals and active AHI layers. Public Works Cleaned and organized geodatabase and services preparing GIS upgrade. Public Works Performed GIS upgrade, installed another instance of ArcGIS Server and installed Portal. Public Works Performed troubleshooting of issue with Internet Explorer and Google Chrome connecting with Portal. Public Works Created Miss Utility maps for requesters. Public Works Complete bi-monthly recycling update. Public Works Created jet truck trouble areas layer. ENGINEERING SUMMARY Major Program Updates May 20 May 19 DIFF PREVIOUS FY20 YTD FY19 YTD State and Federal Violations 0 0 0 0 Water Quality Complaints 2 4 2 72 74 84 Plan Review Completed Within 5 days of Submission 3 8* -5 23 26 72 *-19 Standard was 30 days, not 5 WATER & WASTEWATER OPERATIONAL SUMMARY Task May 20 PREVIOUS May 19 CURRENT FY Water Production - Daily Average 4,584,806 5,280,548 1,654,336 Average Field Response Time (goal is <30 minutes) 19 18 18 Water Mains Repaired 1 4 3 5 Water Service Lines Repaired 3 15 4 18 Wastewater Mains Repaired 0 2 0 2 Wastewater Service Lines Repaired 2 9 2 11 Sewer Lines Flushed - linear feet 13,242 474,210 29,283 487,452 Sewer Mains Videoed -linear feet 292 4,456 447 4,748 Sewer Manholes Cleaned 70 2,270 154 2,340 Total Fire Hydrants in Service 1,838 1,838 1,839 1,838 Total Water Meters in City Distribution System 13,593 13,594 13,548 13,593

April 19 May 19 June 19 July 19 Aug 19 Sept 19 Oct 19 Total Water Prod. 144,473,000 163,697,000 171,112,000 192,330,000 196,988,000 167,793,000 158,696,000 Billed Consumpt. 136,797,000 141,380,000 138,786,000 160,762,000 186,715,000 175,315,000 145,815,000 Total Flow To County 190,226,000 150,963,000 147,233,000 166,639,000 116,853,000 109,001,000 134,055,000 Billed Discharge 100,603,000 102,534,000 104,048,000 108,772,000 118,878,000 111,495,000 108,525,000 Nov 19 Dec 19 Jan 20 Feb 20 Mar 20 Apr 20 May 20 Total Water Prod. 136,212,000 125,959,000 139,177,000 134,958,000 128,627,000 131,229,000 142,129,000 Billed Consumpt. 148,986,000 116,253,000 115,851,000 131,871,000 110,167,000 119,549,000 125,457,000 Total Flow To County 96,023,000 130,722,000 105,628,000 118,053,000 141,540,000 115,046,000 117,106,000 Billed Discharge 105,865,000 91,962,000 95,816,000 99,036,000 86,964,000 92,556,000 84,483,000 WATER & WASTEWATER FLOW DATA 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 : 0 T T T T T Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Total Water Production Billed Consumption Total Flow to County Billed Discharge 1. In general, Billed Consumption should be less than Total Water Production due to system water losses (fire hydrant use, breaks, etc.). 2. In general, Billed Discharge will be less than Total Flow to County due to system inflow & infiltration occurrences. 3. Total Water Production and Total Flow to County directly match readings taken from the 1st of the month to the end of the month for the month reported. Due to meter reading routes, readings are made throughout the month and billed within 3 days. As such, Billed Consumption and Billed Discharge components can be up to 30 days behind Total Water Production and Total Flow to County readings. 4. Apr 19, Dec 19 and Mar 20 Total Flow to County is higher than Total Water Production due to #2 above (higher than average rainfall during these months). 5. Nov 19, Jan 20 and Apr 20 Total Flow to County is lower than average Total Flow to County due to lower than average rainfall during this month in conjunction with #3 above. 6. Sep 19 and Nov 19 Billed Consumption is higher than Total Water Production due to #3 above.

City Planner’s Monthly Report Department of Planning & Inspections MAY 2020 Planning & Inspections Highlights Some Items to Call to Your Attention Construction activity in the City continues at modest levels with some indication of slight improvement. During May 115 Permits for all uses were issued compared to 66 permits during April; but 144 Permits were issued in May of last year. Construction val- ues in May were up significantly from the previous month at $2,050,750 bringing the YTD total to $25.4 million. Residential Building Permits were issued for four new single family houses in the Downtown Development District with five Certificates of Occupancy issued for new dwellings on N. New Street, Seskinore and Patriot Village. Residential activity contin- ues throughout the City. Commercial activity continued as well. Temporary Certificates of Occupancy were is- sued to Dollar Tree in the Bay Court Plaza and for offices at 555 E. Loockerman Street (new offices for Senators Carper and Coons). Certificates of Occupancy were issued for Brandywine Valley SPCA and an office fit-out on Greentree Drive. As expected code violations are increasing as summer approaches with 278 new cases opened (of which 199 were grass and weed related). A total of 496 Code Inspections were undertaken in May, In continued response to the COVID-19 pandemic and the compliance with the Gover- nor’s Declaration of a State of Emergency for Delaware, the Dover City Hall Building re- mained closed to the public in May. The last week of May (May 26, 2020), marked a re- turn to Staff in the Office on a daily basis for a regular work day. Many meetings of Boards and Commissions along with other meetings, training and workshops were suc- cessfully completed virtually.

PROGRESS IN PICTURES Brandywine Valley SPCA Renovation—1757 Horsepond Road T-Swirl Crepe—Dover Mall—1365 N. DuPont Highway

PROGRESS IN PICTURES Dollar Tree—Bay Court Plaza, 650 Bay Road 285 285 Tea Party Trail—Patriot Village

PROGRESS IN PICTURES 23 N. New Street—Habitat for Humanity 11 Seskinore Court 12 Seskinore Court 11 12

Planning & Inspections Revenue FY2020 Actual Revenue Stream FY2020 Budget (YTD) May 2020 % of Budget Business License $1,470,000 $ 1,407,037 96% Manufactured Home License $19,000 $ 15,608 82% Building Permits $600,000 $ 296,259 49% Cert. of Occupancy $16,000 $ 8,225 51% Public Occupancy $25,000 $ 21,307 85% Lodging House $14,000 $ 10,065 72% Plumbing/Heating/Air $115,000 $ 64,599 56% Rental Inspection Fee $437,000 $ 386,628 88% Miscellaneous $25,000 $ 17,257 69% Fire Protection Fees $70,000 $ 44,573 64% Code Enforcement Fines $35,000 $ 17,475 50% Vacant Building Reg. $250,000 $ 51,750 21% Total P&I Revenue $3,076,000 $ 2,340,783 76% 31-May-20 PERSONNEL AND TRAINING In the continued response to the COVID-19 pandemic and the compliance with the Governor’s Declaration of a State of Emergency for Delaware, the Dover City Hall Building remained closed to the public in May. The last week of May (May 26, 2020), marked a return to Staff in the Office on a daily basis for a regular work day. This was a change from the Staff rotating in the Office for select hours and the Work-from-Home Scenario. Planning Staff continues plan and permit responsibilities including accepting Plan and Permit sub- missions by appointment only and electronically, selective CO inspections, conducting Meetings virtually, and managing on-going communication efforts. The May Meetings of the Boards and Commissions supported by the Planning Office were conducted suc- cessfully in a Virtual Meetings format using the WebEx telephone/video conferencing platform. Planning Staff conducted the Planning Commission Meetings Session 1 and Session 2 on May 18, 2020 and the Board of Adjustment Meeting of May 20, 2020 in this Virtual Meeting format including Public Hearings. Other meetings, trainings, and workshops have also moved to a Virtual format. Planning Staff participated in the Silver Lake Commission Meeting of May 7th; the Downtown Development District Workshop on May 14th; Webinar entitled “Design in COVID-19: Response & Recovery” sponsored by National Main Street pro- gram; and “Webinar: DE FOIA in a State of Emergency” sponsored by Institute for Public Administration (IPA) at the University of Delaware.

PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For May 2020, Planning Staff was in- volved with review of 74 Building Permits and 10 Certificates of Occupancy permits that were issued. Once again, these Permits and others (awaiting issuance) were predominately reviewed by Planners working remotely reviewing Permit submission received electronically by email. This activity results in a 2020 cal- endar year-to-date total of 275 Permits and Certificates of Occupancy thru May (2019 calendar year-to- date total of 384 Permits and COs compared to 474 for 2018). Staff also reviews new applications for Busi- ness Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION 2019 Comprehensive Plan The next steps with the 2019 Comprehensive Plan are focusing on the Implementation Plan (Chapter 15) items for the projects, studies, code amendments, and other activities. One key pro- ject will be the Comprehensive Rezoning Project which must be completed by June 2021. Staff will be preparing the Final Publication document. Currently, the FINAL DRAFT (12.3.2019) documents and maps are available on the Comprehensive Plan website: https://www.cityofdover.com/2019-comprehensive-plan. Construction Activity • Residential Building Permits were issued for four (4) one-family houses on S. Queen Street in the Downtown Development District, on Welch Drive, on Overlook Place in The Overlook on Silver Lake, and on Purple Martin Way in Oak Shadows. Construction activity continues in the Patriot Village, with- in the Downtown Development District area, and on other several lots in other areas of the City. • Certificates of Occupancy were issued to one (1) one-family house on N. New Street in the Downtown Development District, two (2) Duplexes in Seskinore, and two (2) townhouses in Patriot Village. • Building Permits were also issued for a number of renovation projects including the Office for House of Pride at 45 S. New Street (C-17-04), an Administration Building Addition at the Garrison Energy Cen- ter (S-20-01), various renovation at Bayhealth Medical Center (Hospital); renovations for restaurant at 25 W. Loockerman Street; (and other small commercial renovations/tenant fit-outs. • Temporary Certificates of Occupancy were issued for the Dollar Tree Store in Bay Court Plaza and an Office fit-out at 555 E. Loockerman Street. Certificates of Occupancy were issued to the Brandywine Valley SPCA facility at 1757 Horsepond Road and an Office fit-out at 81 Greentree Drive. MAY 2020 (FY20) TOTAL FOR FY20 New Home Permits Issued 4 23 Value of Commercial Projects $2,050,750.00 $25,435,112.00 Downtown Incentives (Fees $2994.00 $7642.00 Waived)

BOARD AND COMMISSION ACTIVITY Board of Adjustment The Board of Adjustment met virtually on May 20, 2020. The next Board of Adjustment meeting is sched- uled for June 17, 2020. The following application was considered. Applicant #V-20-02 —-245 McKee Road The Board of Adjustment began consideration of Application V-20-02 for a variance from the requirements of the Zoning Ordinance, Article 5 §4.7 pertaining to permitted sign height and sign area for Nonresidential Uses Adjacent to Residential Districts along an Urban Minor Arterial. Specifically, to increase the height from 7 ft. to 8 ft. tall for a monument sign with an electronic message center and to increase the total area of the sign face from 32 SF. to 42.5 SF. at the entrance to their facility on McKee Road. Action and Public Hearing on the Application was deferred until the June Meeting of the Board. Historic District Commission The Historic District Commission did not meet on May 21, 2020. The next Historic District Commission meeting is scheduled for June 18, 2020. Planning Commission The Planning Commission met virtually on May 18, 2020. There were two Sessions. In order to accommo- date applications previously postponed from the March and April meetings of the Commission. The next regular Planning Commission meeting is scheduled for June 15, 2020. The following applications were con- sidered during Session 1. Planning Commission Meeting—Session 1 at 5:30pm • S-19-22 Tommy Express Car Wash at Carver Road – The Planning Commission moved to grant condi- tional approval of the updates to S-19-22 Tommy Express Car Wash at Carver Road in accordance with any DAC comments and reports. The Revisions are to the Plan that was conditionally approved on Octo- ber 21, 2019; the Revisions include changes to the consolidation of lots for the project, stormwater man- agement planning, dumpster location, and landscaping. • SB-20-01 Minor Subdivision Plan Lands of Steven D. Heiges at 1504 and 1506 College Road—The Plan- ning Commission granted approval of the review of the payment in the amount of $4, 250 for Cash-in- lieu of Active Recreation Area Construction as associated with a Minor Subdivision Plan application to permit the subdivision of two existing parcels a total of 1.79 +/- acres of land into five (5) lots. The amount complies with the requirements of the Zoning Ordinance. • AX-20-01 Lands of Holly L. Mayer at 1448 N. Little Creek Road -The Planning Commission recommended approval to City Council of an Annexation Request for a parcel of land totaling 0.21 acres +/- (9,435 SF) located at 1448 N. Little Creek Road, Dover and recommended Rezoning from RMH to R-8 (One Family Residence Zone). • AX-20-02 Lands of MEB Properties, LLC at 1385-1389 McKee Road -The Planning Commission recom- mended approval to City Council of an Annexation Request for a parcel of land totaling 78.60 acres +/- located at 1385-1389 McKee Road, Dover and recommended Rezoning from RS1 to RG-2 (General Resi- dence Zone) and C-2A (Limited Commercial Zone) and subject to COZ-1 (Corridor Overlay Zone).

• C-20-01 Rosemary Road Warehouses at 131 Rosemary Road (Simpson Industrial Park: Lot 4) The City of Dover Planning Commission moved to grant conditional approval of the Conditional Use Site Plan to allow for the construction of four 1-story warehouse buildings totaling 30,955 +/- SF and associated site improvements at 131 Rosemary Road, Dover. Also approved were Waiver Requests for elimination of Upright Curbing, Elimination of Sidewalk along Rosemary Road, a Woodland Mitigation Plan, and the Performance Standards Review. The following applications were considered during Session 2. Planning Commission Meeting—Session 2 at 7:00pm • SB-19-01 Minor Subdivision Plan Lands of Kraft Foods Group Inc. at 1250 W. North Street—The Plan- ning Commission granted a One Year Extension of the Minor Subdivision Plan approval granted by the Planning Commission on April 15, 2019 to permit the subdivision of 105.6689 +/- acres of land into: the new Lot 1 of 16.3949 acres and the Residual of 89.2740 acres. Note: On April 17, 2020 as part of the City’s Continuity of Government operations, the Planning Office administratively extended the expira- tion date of the Plan approval for 30 days after the termination of the Delaware State of Emergency. • AX-20-03 Lands of JACJIM, LLC at 679 Horsepond Road—The Planning Commission recommended ap- proval to City Council of an Annexation Request for a parcel of land totaling 2.00 acres +/- located at 679 Horsepond Road, Dover and recommended Rezoning from BG to C-3 (Service Commercial Zone) and subject to the AEOZ (Airport Environs Overlay Zone). • S-20-02 New Dover Middle Schools at 1 Pat Lynn Drive: Master Plan— The Planning Commission grant- ed conditional approval of the Site Development Master Plan Application to permit redevelopment of the school property in a series of Phases. Phase 1: construction of a new 238,500 SF middle schools building, parking, and other site improvements; Phase 2: Sports Fields and two associated 2,300 SF buildings; Phase 3: 19,500 SF future building addition; and Phase 4: two 33,800 SF future building addi- tions. The proposal involves a series of land tracts totaling 44.71 acres +/- and are zoned IO (Institutional and Office Zone). The land tracts are located on the north side of Walker Road and east of Schoolhouse Lane. The property is adjacent to Silver Lake. A Waiver Request for the Partial Elimination of Curbing was also approved.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY19 Projects • Five (5) Year Consolidated Plan The Final Consolidated Plan was approved at the May 11th City Council Meeting and sub- mitted to HUD for approval. • CARES Act Funding The City of Dover was awarded $163,211 in Federal Funds to assist in reducing the spread of COVID-19. The City has partnered with the Department of Health and Social Services to ad- minister the grant that will be used for motel vouchers and rent subsidies that will service homeless persons or those at risk of becoming homeless. This project is underway. • Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Four (4) families have purchased affordable housing in the City of Dover and one family is under contract. • Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. This project is underway. • DIMH & Central Delaware Housing Collaborative CDBG funds will be used to renovate an existing building that will service homeless women and children. This project is completed. • Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to eliminate housing conditions that threaten the health and safety of low-income homeowners. Emer- gency home repairs have been completed for seven (7) families.

Code Enforcement Activity—May 2020 Case Type # cases # cases % staff initiat- % staff initiated current YTD (July ed current YTD month 2019 to month June 2020) No valid Rental Permit 0 34 0% 79% No valid Building Permit 2 44 0% 68% Tall grass and weeds 199 526 89% 85% Unregistered vehicle 0 24 0% 66% Abandoned vehicle 1 42 100% 71% Annual Housing Inspection 0 319 0% 88% Property Maintenance 15 296 46% 58% Exterior Electric Termination 0 82 0% 95% Dover Code of Ordinances 46 338 69% 58% Zoning 2 18 100% 66% Total Cases Opened 278 2265 Total # of Inspections For 496 Month Dangerous Buildings, Vacant Buildings & Demolitions  749 Oak Drive – Dwelling was in a bankruptcy court; Court has approved the demolition. Asbestos abatement is complete. Bids were received and awarded to Split Rock Material in the amount of $11,100.00.  229 S Governors Avenue– Building was demolished by owner.  309 MacArthur Drive – City Council declared the dwelling dangerous. Owner has six (6) months to repair or demolish. Renovation, mechanical and plumbing permits have been obtained. Renovations are on-going and inspections are occurring. Mechanical and plumbing have failed final inspection. Footer, framing and pre-drywall inspections have passed.  Vacant Buildings currently registered- 180

Building Inspections & Licensing Summary July 2018— July 2019 – Current June 2020 May 2019 June 2019 PERMITTING AND LICENSING Permits Issued May (2020) May (2019) FY 20 FYTD 20 FY19 FYTD 19 Administrative Permit 2 26 2 26 Building Addition/Renovation Permits 30 309 30 340 Building Permits 17 120 15 230 Demolition Permits 3 40 3 26 Fence Permits 20 121 16 128 Fire Prevention Permits 7 70 12 78 Mechanical Permits 10 242 17 438 Plumbing Permits 9 194 19 441 Sign Permits 12 117 28 162 Swimming Pool Permits 5 10 2 8 Subtotal 1249 1877 Business Licenses 16 2030 47 2201 Merchant Licenses 0 396 2 381 Contractor Licenses 22 1241 21 1263 Subtotal 3667 3845 Lodging House Licenses 0 35 0 53 Public Occupancy 2 418 15 497 Rental Dwelling 32 3040 22 3555 Subtotal 3493 4052 Manufactured Homes 2 329 0 370 BUILDING INSPECTIONS Inspections May (2020) May (2019) FY 20 FYTD 20 FY19 FYTD 19 Building (Inspections/CBI/Site Meetings) 143 2468 424 4582 Plumbing/Mechanical 101 2920 630 6158 Certificate of Occupancy 10 103 16 220

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated one (1) incident during the month of May. Phillip Lewis transferred to the Fire Marshal’s Of- fice from Code Enforcement. The office is now ful- ly staffed. We conducted a large amount of occupant load calculations due to Covid 19. While following proper Covid 19 recommenda- tions, we are starting to conduct annual fire and life safety inspections once again. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 2 210 176 Deficiencies From the Above Inspections 14 661 600 Fire Code Violations/Deficiencies/Complaints 17 280 414 C/O & Fire Equipment Acceptance Tests 20 81 117 Meetings & Walk Through 5 168 190 Fire Plan Review & DAC 10 112 114 Month Year to Date Previous Year to Date Accidental 0 22 totaling $5,473,000 24 totaling $493,250 Undetermined 0 13 totaling $466,751 14 totaling $438,001 Incendiary 1 totaling $500 4 totaling $1,750 11 totaling $15,601 Arrest Made with DPD 0 0 2 Investigation Time 3 hours 89 hours 111 hours Injuries 0 2 2 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

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Finance Department Monthly Report May 2020 CITY OF DOVER ACTIVITY REPORTS May 2020 FINANCE DEPARTMENT ACTIVITY LEVELS FY19 YTD FY20 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 6,509 6,370 Total Amount of All Deposits $ 119,914,594 $ 160,504,029 Other Activity Number of Pay Periods 24 24 Number of Payroll Checks & Direct Deposits Issued 9,310 9,424 Number of Pension Checks Issued 2,831 2,843 Total Pension Benefits Paid - Defined Benefit Plan $ 5,083,004 $ 5,173,322 ACCOUNTS PAYABLE Number of Check Vouchers 5,824 5,227 ._______ Number of EFT Vouchers Vouchers Dollar Amount Disbursed _______j________JI $ 2,540 70,858,829 .______I $ _ 2,425 62,784,752 FY19 YTD Wages $42,747 FY20 YTD Wages $193,858 $563,001 $66,424 $94,284 $620,108 $764,576 $498,369 $515,413 $561,788 $1,243,426 $1,285,149 $1,385,338 $2,020,832 $16,144,461 $17,139,978 I Regular Regular I All over time All over time Vacation . I Vacation Sick Sick I Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout I Personal Personal Other • Comp Time Other • Comp Time I Page 3

Finance Department Monthly Report May 2020 City of Dover General Fund Summary Fiscal Year to Date (May 2020) Revenues Budget Revised Budget Actual % Property & Transfer Taxes $ 16,121,700 $ 16,121,700 $ 15,932,722 99% Program Revenues 10,570,600 10,570,600 8,668,773 82% Utility Transfers 11,000,000 11,000,000 11,000,000 100% Grants 688,500 688,500 342,452 50% Interfund Services 5,749,900 5,749,900 4,226,589 74% All Other 1 933,000 933,000 581,872 62% $ 45,063,700 $ 45,063,700 $ 40,752,407 90% Expenditures Budget Revised Budget Actual % 2 $ 28,694,900 $ 28,705,500 $ 24,118,912 84% Program Expenses Interfund Services 10,311,800 10,499,300 8,203,720 80% Debt Service 500,000 500,000 425,065 85% Post Retirement Benefits 1,894,900 1,894,900 1,894,900 100% Pension Fund Contributions 964,600 964,600 519,600 54% Capital Project Transfers 3,261,600 3,261,600 2,446,200 75% All Other 3 1,235,000 1,235,000 1,049,879 85% $ 46,862,800 $ 47,060,900 $ 38,658,275 82% 1 Includes Cable Franchise Revenue, Miscellaneous Receipts, Garrison Farm Rent, Sale of Assets, Return Check Fees, Fund Interest Income, and Investment Manager Cost 2 Includes Stormwater Account 3 Includes Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, DDP Contribution, Transfer to Electric I&E, and Bond Issue Costs Page 4

Finance Department Monthly Report May 2020 General Fund Revenues $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Property & Transfer Taxes Program Revenues Utility Transfers Grants Interfund Services All Other 1 • Budget Revised Budget • Actual General Fund Expenditures $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Iii • - • Budget Revised Budget • Actual Page 5

Finance Department Monthly Report May 2020 City of Dover Water Fund Summary Fiscal Year to Date (May 2020) Revenues Budget Revised Budget Actual % Customer Sales $ 5,530,800 $ 5,530,800 $ 5,035,312 91% Impact Fees 570,000 570,000 203,764 36% Rents 410,200 410,200 352,633 86% Miscellaneous 1 33,000 33,000 65,866 200% $ 6,544,000 $ 6,544,000 $ 5,657,575 86% Expenditures Budget Revised Budget Actual % Program Expenses $ 3,090,700 $ 3,090,700 $ 2,417,126 78% Interfund Services 1,067,800 1,067,800 791,473 74% Debt Service 760,000 760,000 561,525 74% Post Retirement Benefits 113,200 113,200 113,200 100% Capital Project Transfers 1,500,000 1,500,000 1,125,000 75% Electric I&E Transfer 149,000 149,000 99,337 67% General Fund Transfer 500,000 500,000 500,000 100% All Other 2 14,000 14,000 20,297 145% $ 7,194,700 $ 7,194,700 $ 5,627,957 78% 1 Includes Interest Earnings and Miscellaneous Income 2 Includes Bank & CC Fees Page 6

Finance Department Monthly Report May 2020 Water Revenues $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- - - - Customer Sales Impact Fees Rents Miscellaneous 1 11 Budget • Revised Budget Actual Water Expenditures $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Interfund Services Debt Service Post Retirement Benefits Capital Project Transfers Electric I&E Transfer I --- General Fund Transfer All Other 2 Budget Revised Budget Actual Page 7

Finance Department Monthly Report May 2020 City of Dover Wastewater Fund Summary Fiscal Year to Date (May 2020) Revenues Budget Revised Budget Actual % Customer Sales $ 8,763,600 $ 8,763,600 $ 7,644,601 87% Impact Fees 480,000 480,000 198,424 41% Miscellaneous 1 33,200 33,200 12,430 37% $ 9,276,800 $ 9,276,800 $ 7,855,455 85% Expenditures Budget Revised Budget Actual % Program Expenses $ 1,349,000 $ 1,349,000 $ 1,074,500 80% Kent County Treatment Fee 5,101,900 5,101,900 3,544,574 69% Interfund Services 769,200 769,200 598,602 78% Debt Service 672,500 672,500 598,253 89% Post Retirement Benefits 113,100 113,100 113,100 100% Capital Project Transfers 900,000 900,000 675,000 75% Electric I&E Transfer 149,000 149,000 99,340 67% General Fund Transfer 500,000 500,000 500,000 100% All Other 2 29,000 29,000 7,033 24% $ 9,583,700 $ 9,583,700 $ 7,210,403 75% 1 Includes Interest Earnings, Miscellaneous Income, and Wastewater Penalties 2 Includes Bank & CC Fees and Bond Issuance Cost Page 8

Finance Department Monthly Report May 2020 Wastewater Revenues $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Customer Sales Impact Fees Miscellaneous 1 • Budget • Revised Budget • Actual Wastewater Expenditures $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- II~ Program Expenses Kent County Treatment Fee Interfund Services Debt Service Post Retirement Benefits Capital Project Transfers Electric I&E Transfer General Fund Transfer All Other 2 • Budget • Revised Budget a Actual Page 9

Finance Department Monthly Report May 2020 City of Dover Electric Fund Summary Fiscal Year to Date (May 2020) Revenues Budget Revised Budget Actual % Customer Sales $ 84,008,400 $ 84,008,400 $ 71,353,904 85% Distribution of Earnings (2,873,800) (2,873,800) (2,428,205) 84% All Other 1 960,400 960,400 1,299,126 135% $ 82,095,000 $ 82,095,000 $ 70,224,826 86% Expenditures Budget Revised Budget Actual % Power Supply & Generation $ 47,785,900 $ 47,785,900 $ 35,561,700 74% Electric Operating Div. Exp. 7,046,200 7,046,200 5,520,997 78% Interfund Services 3,912,900 3,912,900 2,836,514 72% Debt Service 1,379,500 1,379,500 1,282,437 93% Post Retirement Benefits 721,400 721,400 721,400 100% Capital Project Transfers 6,816,000 6,816,000 6,816,000 100% General Fund Transfer 10,000,000 10,000,000 10,000,000 100% Depreciation Reserve 5,000,000 5,000,000 1,666,670 33% Rate Stabilization Reserve - 3,700,000 - 0% All Other 2 2,053,500 2,053,500 1,747,335 85% $ 84,715,400 $ 88,415,400 $ 66,153,053 75% 1 Includes Rental Revenue, Miscellaneous Service Revenue, Interest Income, Penalties, General Service Billing Received from Uncollectible, and Green Energy Charge 2 Includes Utility Tax, Interest on Deposits, Green Energy, A/R Write-offs, and Bank & CC Fees Megawatt Hours Sold & Purchased Budget Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 752,307 752,307 660,797 Sales per MWh $106.09 $106.09 $102.66 Purchased/Generated MWh 785,072- 785,072- 681,809- All In MWh Supply & Generation $60.87 $60.87 $52.16 Page 10

Finance Department Monthly Report May 2020 Electric Fund - Revenues Mil lions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 Budget Revised Budget Actual II Customer Sales • Distribution of Earnings Iii All Other 1 Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Power Supply & -1 ii Electric Interfund - Post Retirement I Capital Project General Fund Depreciation Rate liiil Operating Div. Debt Service Stabilization All Other 2 Generation Services Benefits Transfers Transfer Reserve Exp. Reserve + + II Budget $47,785,900 7,046,200 3,912,900 1,379,500 721,400 6,816,000 10,000,000 5,000,000 - 2,053,500 + + ~ Revised Budget $47,785,900 7,046,200 3,912,900 1,379,500 721,400 6,816,000 10,000,000 5,000,000 3,700,000 2,053,500 + + Actual $35,561,700 5,520,997 2,836,514 1,282,437 721,400 6,816,000 10,000,000 1,666,670 - 1,747,335 II Budget g Revised Budget Actual Page 11

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Finance Department Monthly Report May 2020 City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (May 2020) Budget Revised Budget Actual % General Fund Divisions % of Budget City Clerk $ 432,600 $ 432,600 $ 296,462 69% Council 157,700 157,700 100,551 64% Mayor Tax Assessor 398,200 390,600 300,442 77% Human Resources Fire 763,700 763,700 685,193 90% Customer Services Grounds 1,269,500 1,269,500 682,273 54% Fleet Maintenance Library 1,779,800 1,839,800 1,493,462 81% Procurement & Inventory Recreation 1,156,600 1,156,600 1,139,321 99% Engineering Life Safety 381,500 381,500 299,221 78% Code Enforcement 680,200 680,200 437,125 64% Facilities Management Planning 570,400 570,400 457,586 80% Pub. Services Administration Public Inspections 644,700 644,700 478,412 74% Finance Police 17,183,900 17,155,000 15,324,418 89% Information Technology Police Extra Duty 665,100 665,100 328,767 49% City Manager Streets 810,600 776,600 496,542 64% Stormwater Sanitation 2,432,400 2,432,400 1,998,991 82% Stormwater 859,000 874,200 519,543 59% Sanitation City Manager 1,007,900 1,007,900 782,237 78% Streets Information Technology 747,000 747,000 673,227 90% Police Extra Duty Finance 935,800 935,800 844,016 90% Police Pub. Services Administration 802,300 811,700 613,152 76% Public Inspections Facilities Management 655,700 655,700 536,642 82% Planning Engineering 368,800 374,700 159,889 43% Procurement & Inventory 684,400 717,000 586,988 82% Code Enforcement Fleet Maintenance 1,051,200 1,026,200 698,361 68% Life Safety Customer Services 1,067,500 1,067,500 950,279 89% Recreation Human Resources 523,300 576,800 428,402 74% Library Mayor 226,900 226,900 144,875 64% Grounds $ 38,256,700 $ 38,337,800 $ 31,456,378 82% Fire Tax Assessor Council City Clerk 0% 20% 40% 60% 80% 100% 120% Page 13

Finance Department Monthly Report May 2020 City of Dover Utilities Expenditure Summary Fiscal Year to Date (May 2020) Water Divison Budget Revised Budget Actual % Engineering & Inspection $ 371,400 $ 372,600 $ 166,489 45% Water Department 638,400 637,200 559,964 88% Water Treatment Plant 2,080,900 2,080,900 1,690,673 81% $ 3,090,700 $ 3,090,700 $ 2,417,126 78% Wastewater Divison Budget Revised Budget Actual % Engineering & Inspection $ 195,100 $ 195,100 $ 163,799 84% Wastewater Department 1,153,900 1,153,900 910,701 79% $ 1,349,000 $ 1,349,000 $ 1,074,500 80% Electric Division Budget Revised Budget Actual % Transmission/Distribution $ 3,802,800 $ 3,802,800 $ 3,011,926 79% Electrical Engineering 1,372,900 1,372,900 1,071,305 78% Administration 615,500 573,100 457,843 80% Meter Reading 401,900 444,300 366,469 82% Systems Operations 853,100 853,100 613,455 72% $ 7,046,200 $ 7,046,200 $ 5,520,997 78% Page 14

Finance Department Monthly Report May 2020 Water Division % of Budget I I I Water Treatment Plant Water Department Engineering & Inspection 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Wastewater Division % of Budget Wastewater Department Engineering & Inspection 76% 77% 78% 79% 80% 81% 82% 83% 84% 85% Electric Division % of Budget Systems Operations I ·--·--·---··----·-·· Meter Reading Administration . I ------- --------- --------- Electrical Engineering Transmission/Distribution 65% 70% 75% 80% 85% Page 15

Finance Department Monthly Report May 2020 City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (May 2020) General Fund Budget Revised Budget Actual % Fire $ 281,100 $ 185,500 $ 139,251 75% Life Safety 48,900 43,400 - 0% Police 753,900 954,700 584,831 61% Streets 1,266,500 3,211,400 593,676 18% Sanitation 287,200 287,200 277,578 97% Stormwater 365,000 442,200 103,424 23% Facilities Management 784,000 970,400 85,187 9% Library County Grant - 142,300 70,178 49% Recreation 476,000 1,073,600 302,150 28% Purchasing 390,000 390,000 50,000 13% Fleet Maintenance 21,600 21,000 18,599 89% Information Technology 45,600 28,300 13,005 46% Transfer to Parkland Reserve - - 81,046 0% Code Enforcement 37,200 37,800 - 0% Inspections 18,600 24,100 - 0% Grounds 128,400 154,200 139,081 90% General Fund Capital Projects $ 4,904,000 $ 7,966,100 $ 2,458,005 31% Water Fund Water $ 960,400 $ 1,142,400 $ 557,990 49% Water Treatment Plant 559,700 3,355,200 1,797,167 54% Water Fund Capital Projects $ 1,520,100 $ 4,497,600 $ 2,355,157 52% Wastewater Fund Wastewater 2,302,600 3,544,100 1,250,559 35% Wastewater Fund Capital Projects $ 2,302,600 $ 3,544,100 $ 1,250,559 35% Electric Fund Electric Generation $ 115,000 $ 376,000 $ 255,298 68% Transmission/Distribution 1,255,000 1,182,000 737,216 62% Electrical Engineering 3,293,000 3,366,000 593,289 18% Metering 21,800 21,800 18,599 85% ERP System 488,000 842,800 94,871 11% Electric Administration 1,643,200 1,643,200 72,140 4% Electric Fund Capital Projects $ 6,816,000 $ 7,431,800 $ 1,771,413 24% TOTAL CAPITAL PROJECTS $ 15,542,700 $ 23,439,600 $ 7,835,134 33% Page 16

Finance Department Monthly Report May 2020 Capital Outlay - All Divisions $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- .... . . . II Budget II Revised Budget wActual Capital Outlay - By Fund $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Budget Revised Budget Actual II General Fund Capital Projects II Water Fund Capital Projects II Wastewater Fund Electric Fund Capital Projects Page 17

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MONTHLY REPORT MAY 2020

Date Range: From 05/01/2020 to 05/31/2020 Incident Run Log Fixed Property: Dover Fire Department Company: All Companies Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 05/01/2020 30046 2020-000353 09:54 652 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.9 05/01/2020 30046 2020-000354 14:46 249 N WEST ST Electrical wiring/equipment problem, other 0.6 05/02/2020 30046 2020-000355 14:40 209 S STATE ST 0.3 05/02/2020 30046 2020-000356 19:33 33 CLENDANIEL DR Smoke detector activation, no fire - unintentional 0.5 05/02/2020 30046 2020-000357 22:24 910 WHATCOAT DR Smoke detector activation, no fire - unintentional 0.6 05/03/2020 30046 2020-000358 11:11 218 N QUEEN ST Good intent call, other 1.0 05/04/2020 30046 2020-000359 14:04 BAY ROAD No incident found on arrival at dispatch address 0.3 05/05/2020 30046 2020-000360 15:33 118 ROOSEVELT AVE Smoke detector activation, no fire - unintentional 0.4 05/06/2020 30046 2020-000361 12:56 516 JEFFERIC BLVD A Smoke detector activation due to malfunction 0.7 05/06/2020 30046 2020-000362 20:30 50 N DUPONT HWY 1 System malfunction, other 0.3 05/07/2020 30046 2020-000363 14:22 500 PERSIMMON TREE LA 7 Building fire 0.5 05/07/2020 30046 2020-000364 15:07 255 WEBBS LN F Gas leak (natural gas or LPG) 0.7 05/07/2020 30046 2020-000365 20:41 700 ISABELLE ISLE Good intent call, other 0.3 05/08/2020 30046 2020-000366 06:28 1030 S GOVERNORS AVE Smoke or odor removal 0.6 05/08/2020 30046 2020-000367 11:03 1584 S STATE ST Building fire 1.3 05/08/2020 30046 2020-000368 18:10 51 WEBBS LN D False alarm or false call, other 0.3 05/09/2020 30046 2020-000369 00:41 4242 W DENNEYS RD Power line down 0.7 05/10/2020 30046 2020-000370 02:34 1525 MCKEE RD System malfunction, other 0.5 05/10/2020 30046 2020-000371 22:01 950 WHATCOAT DR Smoke detector activation due to malfunction 0.5 05/11/2020 30046 2020-000372 03:35 2229 SHARON HILL RD Smoke detector activation due to malfunction 0.3 05/11/2020 30046 2020-000373 17:05 4745 FORREST AVE Motor vehicle accident with injuries 0.9 05/11/2020 30046 2020-000374 18:39 295 S DUPONT HWY Good intent call, other 0.6 05/11/2020 30046 2020-000375 21:54 904 WHATCOAT DR Smoke detector activation due to malfunction 0.4 05/12/2020 30046 2020-000376 19:07 222 S DUPONT HWY System malfunction, other 0.2 05/13/2020 30046 2020-000377 16:03 872 WALKER SQUARE OFFICE COMPLEX Passenger vehicle fire 0.6 05/13/2020 30046 2020-000378 16:05 236 GRINDING WHEEL DR Gas leak (natural gas or LPG) 0.5 05/13/2020 30046 2020-000379 20:05 255 WEBBS LN B Smoke detector activation, no fire - unintentional 0.5 05/14/2020 30046 2020-000380 21:51 820 CARVEL DR B Smoke detector activation, no fire - unintentional 0.3 05/14/2020 30046 2020-000381 22:22 820 CARVEL DR G Alarm system activation, no fire - unintentional 0.4 05/15/2020 30046 2020-000382 02:58 413 COURT ST A Smoke detector activation due to malfunction 0.3 05/15/2020 30046 2020-000383 17:01 W DIVISION ST & S STATE ST Motor vehicle accident with injuries 0.3 05/15/2020 30046 2020-000384 21:22 911 KENTON RD Good intent call, other 1.8 05/15/2020 30046 2020-000385 23:37 102 N CAROLINE PL 103 Service Call, other 0.3 05/16/2020 30046 2020-000386 00:59 10 FAIRWAY LAKES DR D Municipal alarm system, malicious false alarm 0.3 05/16/2020 30046 2020-000387 01:32 898 WOODCREST DR False alarm or false call, other 0.3 05/16/2020 30046 2020-000388 05:34 644 S QUEEN ST 105 System malfunction, other 0.6 05/16/2020 30046 2020-000389 11:23 18 NICHOLAS DR 0.1 05/17/2020 30046 2020-000390 11:25 1240 MCKEE RD False alarm or false call, other 0.0 05/17/2020 30046 2020-000391 14:08 301 TOLLHOUSE PLACE Good intent call, other 0.4 05/17/2020 30046 2020-000392 17:50 446 LOCHMEATH WAY Cover assignment, standby, moveup 0.7 05/17/2020 30046 2020-000393 21:54 1155 WALKER RD Cooking fire, confined to container 0.3 05/18/2020 30046 2020-000394 03:06 970 WHATCOAT DR Local alarm system, malicious false alarm 0.3 05/19/2020 30046 2020-000395 00:15 102 S NEW ST Smoke detector activation due to malfunction 0.2 05/19/2020 30046 2020-000396 14:56 213 N NEW ST Lock-out 0.2 05/20/2020 30046 2020-000397 11:04 102 FALMOUTH WAY Gas leak (natural gas or LPG) 0.6 05/21/2020 30046 2020-000398 14:09 802 SILVER LAKE BLVD Unintentional transmission of alarm, other 0.3 05/21/2020 30046 2020-000399 19:59 15 HERITAGE DR Cooking fire, confined to container 0.3 05/21/2020 30046 2020-000400 21:43 347 FREAR DR Smoke scare, odor of smoke 0.2 05/21/2020 30046 2020-000401 22:42 310 W WIND DR Dispatched & canceled en route 0.1 05/22/2020 30046 2020-000402 14:08 473 SANTA FE DR Smoke detector activation, no fire - unintentional 0.1 05/22/2020 30046 2020-000403 16:37 201 HAMAN DR Smoke or odor removal 1.8 05/22/2020 30046 2020-000404 22:08 493 BARRISTER PL Good intent call, other 0.3 05/22/2020 30046 2020-000405 23:07 2 NORTH MAIN ST Cover assignment, standby, moveup 0.1 05/23/2020 30046 2020-000406 05:04 500 PERSIMMON TREE LA 8 Smoke detector activation due to malfunction 0.4 05/23/2020 30046 2020-000407 05:43 1200 N DUPONT HWY False alarm or false call, other 0.5 05/24/2020 30046 2020-000408 19:25 12 N NEW ST Good intent call, other 0.1 05/24/2020 30046 2020-000409 19:39 SR1 & SCARBOROUGH RD EMS call, party transported by non-fire agency 0.5 05/25/2020 30046 2020-000410 04:54 185 SAULSBURY RD Overpressure rupture, explosion, overheat other 1.4 05/25/2020 30046 2020-000411 17:01 3700 BAY RD Medical assist, assist EMS crew 0.5 Date: 06/02/2020 Page: 1 Time:09:36

Date FDID Incident# Alarm ### Address Suite Type Lgth 05/25/2020 30046 2020-000412 17:20 461 DYKE BRANCH RD Dispatched & canceled en route 0.1 05/25/2020 30046 2020-000413 18:40 522 GREENHILL RD Gas leak (natural gas or LPG) 0.4 05/25/2020 30046 2020-000414 22:10 ROUND TREE DR Good intent call, other 0.6 05/26/2020 30046 2020-000415 02:19 1235 E DIVISION ST Dumpster or other outside trash receptacle fire 0.5 05/26/2020 30046 2020-000416 05:24 400 COUNTRY DR Smoke detector activation, no fire - unintentional 0.5 05/27/2020 30046 2020-000417 00:51 100 CAMPUS DRIVE System malfunction, other 0.3 05/27/2020 30046 2020-000418 00:51 1450 N DUPONT HWY 0587 System malfunction, other 0.6 05/27/2020 30046 2020-000419 07:42 1 DOVER HIGH DRIVE False alarm or false call, other 0.5 05/27/2020 30046 2020-000420 21:00 325 BROAD STAIRS PL Smoke scare, odor of smoke 0.5 05/28/2020 30046 2020-000421 09:04 602 SWALLOWTAIL WAY False alarm or false call, other 0.4 05/28/2020 30046 2020-000422 12:54 213 N BRADFORD ST Alarm system sounded due to malfunction 0.3 05/28/2020 30046 2020-000423 15:03 630 MAPLE PKWY Detector activation, no fire - unintentional 0.4 05/29/2020 30046 2020-000424 09:38 225 N GOVERNORS BLVD Extrication of victim(s) from vehicle 0.8 05/29/2020 30046 2020-000425 16:16 907 WOODCREST DR Assist police or other governmental agency 1.7 05/29/2020 30046 2020-000426 17:01 787 BACON AVE Alarm system activation, no fire - unintentional 0.5 05/29/2020 30046 2020-000427 20:42 1121 FORREST AVE Smoke detector activation due to malfunction 0.6 05/30/2020 30046 2020-000428 01:38 1368 ROSE VALLEY SCHOOL RD Good intent call, other 0.3 05/30/2020 30046 2020-000429 15:58 200 HIAWATHA LANE Water problem, other 0.4 05/30/2020 30046 2020-000430 21:29 465 COUNTRY DR Gas leak (natural gas or LPG) 0.7 05/30/2020 30046 2020-000431 21:35 EXIT 93 Motor vehicle accident with injuries 0.5 05/31/2020 30046 2020-000432 00:10 301 MIMOSA AVE Smoke detector activation due to malfunction 0.2 05/31/2020 30046 2020-000433 11:23 51 WEBBS LN B Good intent call, other 0.5 05/31/2020 30046 2020-000434 20:46 1033 N DUPONT HWY Good intent call, other 0.3 05/31/2020 30046 2020-000435 20:54 1426 N DUPONT HWY Dispatched & canceled en route 0.2 05/31/2020 30046 2020-000436 21:39 1575 MCKEE RD 102 Smoke detector activation, no fire - unintentional 0.6 05/31/2020 30046 2020-000437 22:20 STATE ROUTE 1 Dispatched & canceled en route 0.0 Total Number of Incidents: 85 Total Length of Incidents: 41.2 Hours

1 :01 PM Robbins Hose Company# 1, Inc. 05/31/20 Profit & Loss Budget vs. Actual Accrual Basis July 2019 through May 2020 Jul '19 - May 20 Budget $ Over Budget % of Budget Ordinary Income/Expense Expense Personnel & Office Expenses 201 · Contract Employee 36,071 .96 37,000.00 -928.04 97.5% 203 · Office Supplies 539.37 1,000.00 -460.63 53.9% 204 · Training & Travel Expenses 7,925.00 12,000.00 -4 ,075.00 66.0% Total Personnel & Office Expenses 44,536.33 50,000.00 -5,463.67 89 .1% Repairs & Maintenance 101 · Equipment Repairs 129,303.48 135,000.00 -5,696.52 95.8% 102 · Fuel 12,499.08 13,500.00 -1 ,000.92 92.6% 103 · Medical Supplies 469.97 1,000.00 -530.03 47.0% 104 · Other Equipment Repairs 850.00 1,500.00 -650.00 56.7% 105 · Radio Repairs 750.75 1,000.00 -249.25 75.1% 106 · Program Expenses 32,087.97 35,000.00 -2,912.03 91.7% 107 · Small Tools 1,325.19 2.000.00 -674.81 66.3% Total Repairs & Maintenance 177,286.44 189,000.00 -11,713.56 93.8% Uniforms 301 · Safety & Security Material 262.68 500.00 -237.32 52.5% 302 · Firefighting Gear 20,694.50 29,000.00 -8,305.50 71.4% 303 · Officer Uniforms & Misc. Eq ... 137.00 2,000.00 -1,863.00 6.9% 304 · Dispatchers Uniforms 1,905.84 1,500.00 405.84 127.1% Total Uniforms 23,000.02 33,000.00 -9,999.98 69 .7% Utilities 401 · Building Maintenance Supp ... 0.00 500.00 -500.00 0.0% 402 · Electric 34,829.76 37,500.00 -2,670.24 92.9% 403 · Natural Gas 9,846.37 12,000.00 -2,153.63 82.1% 404 · Telephone 6,334.38 7,500.00 -1, 165.62 84.5% 405 · Water/Sewer 1,156.70 2,000.00 -843.30 57.8% Total Utilities 52 ,167.21 59,500.00 -7,332.79 87 .7% Total Expense 296,990.00 331,500.00 -34,510.00 89.6% Net Ordinary Income -296,990.00 -331,500.00 34,510.00 89.6% Other Income/Expense Other Expense 80000 · Ask My Accountant 4.00 Total Other Expense 4.00 Net Other Income -4.00 0.00 -4.00 100.0% Net Income -296,994.00 -331,500.00 34,506.00 89.6% Page 1

12:52 PM Robbins Hose Company # 1, Inc. 05/31/20 Profit & Loss Budget vs. Actual Accrual Basis July 2019 through May 2020 Jul '19 - May 20 Budget $ Over Budget % of Budget Ordinary Income/Expense Expense Attorney Fees 0.00 1,000.00 -1 ,000.00 0.0% Building Maintenance 74,993.10 70,000.00 4,993.10 107.1% Chief Misc. 1,116.64 2,500.00 -1 ,383.36 44.7% Computer 25,097.70 26,000.00 -902.30 96 .5% Dues & Conferences 3,887 .95 6,000.00 -2,112.05 64.8% Fire Prevention 1,478.00 1,700.00 -222.00 86.9% Fire Rehab 686.45 2,000.00 -1 ,313.55 34.3% Fire Training 9,881 .64 28,117 .00 -18,235.36 35.1% Fund Drive Expenses 12,851 .80 15,000.00 -2 ,148.20 85.7% Historical Ladder 3 10,744.29 8,000.00 2,744.29 134.3% Historical - Other 528.96 1,000.00 -471 .04 52.9% Total Historical 11 ,273.25 9,000.00 2,273.25 125.3% Insurance 61,985.91 50,000 .00 11,985.91 124.0% Merchandising 447.57 Mortgage Payment- Statio ... 227,020.35 260,000.00 -32 ,979.65 87 .3% New Truck Expenses 67.45 Office Supplies 1,391.56 2,000.00 -608.44 69.6% Pagers 132.70 3,000.00 -2,867.30 4.4% Pending Projects 36,828.92 16,000.00 20,828.92 230.2% Pension 50,438.80 57,000.00 -6,561 .20 88.5% Personnel 1,466.50 2,500.00 -1 ,033.50 58.7% Pre Planning 107.50 1,500.00 -1 ,392.50 7.2% President Misc. 2,315.15 2,500.00 -184.85 92.6% Public Relations 412.95 1,000.00 -587.05 41.3% Refreshments 5,842 .06 5,000 .00 842 .06 116.8% Special Affairs 18,323.93 23,000.00 -4,676.07 79.7% Sunshine 595.32 1,000.00 -404.68 59.5% Treasurer 10,449.73 12,000.00 -1 ,550.27 87.1% Turnout Gear 32,500.00 32,500 .00 0.00 100.0% Uniforms 1,021.85 3,000.00 -1 ,978.15 34.1% Weight Room 4 ,057.98 1,000.00 3,057.98 405.8% Total Expense 596,672.76 634,317.00 -37,644.24 94.1% Net Ordinary Income -596,672.76 -634,317.00 37,644.24 94.1% Net Income -596,672.76 -634,317.00 37,644.24 94.1% Page 1

DEPARTMENT OF POLICE Timothy Stump 400 South Queen Street Acting Chief of Police Dover, Delaware 19904 302-736-7111 July 13, 2020 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of May 2020: COMPLAINTS Total complaints received through May 31, 2020 numbered 13,973 this is a decrease of 2,590 complaints over the same period last year. 20,000 17,818 17,845 16,717 16,563 13,973 15,000 10,000 5,000 0 2016 2017 2018 2019 2020 CRIMINAL INVESTIGATIONS 15 14 9 II 10 7 7 6 4 5 0 Burglary 0 I• Robbery 0 0 0 Rape - 1 0 0 Homicide 0 IISudden Death 0 • Cases Reported in May • Cases Cleared In May • Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES There were no seizures for the month of May. 1.00 0.50 0.00 0 0 0 0 0.00 Marijuana Cocaine Ecstasy (Doses) Prescription Pills Heroin (Doses) • GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 3 2 2 1 0 0 0 CI 0 0 0 DVOC/STREET CRIMES 0 I 0 PATROL 0 0 0 SEU 0 • HANDGUN • RIFLE • SHOTGUN COMMUNITY POLICING (please note, due to COVID 19, Community Policing and Cadets do not have stats for May) COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 0 PARKING 0 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 0 OPEN CONTAINER 0 PARKING DCO’S 0 LOUD NOISE 0 LOUD MUSIC 0 OTHER DCO’s 0 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 0 PARKING COMPLAINTS 0 BUSINESS CONTACTS 0 PEDDLER 0 LIBRARY CHECKS 0 COMMUNITY OUTREACH 0 COMPLAINTS ASSIGNED 0 CRIME PREVENTION CHECK 0 SPECIAL EVENTS 0 TRAFFIC ARRESTS 0 TOTAL CONTACTS 0 BIKE PATROL 0 PROPERTY CHECKS 0 WARNINGS 0 TOTAL CONTACTS 0 2|Page

STREET CRIMES (please note, due to COVID 19, Street Crimes does not have stats for May) STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 0 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 0 DRUG RELATED ARRESTS 0 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 0 CURFEW CHECKS 0 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 0 WARNINGS 0 FUGITIVES 0 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 0 TRAFFIC ARRESTS The department issued 2,495 traffic citations through this reporting period; this is a decrease of 1,325 citations over the number issued during the same period last year. 8,000 6,812 7,000 6,000 5,302 5,000 3,859 3,820 4,000 3,000 2,495 I 2,000 1,000 0 2016 2017 2018 2019 2020 3|Page

TRAFFIC CRASHES 700 596 600 500 400 300 241 200 100 0 Thru May • Reportable • Non-Reportable 911 Center During the month of May, the Dover Police Department handled 6,415 calls, a decrease of 1,374 calls received during the same period last year. 12,000 10,969 10,000 9,153 8,058 7,789 8,000 6,415 6,000 4,000 2,000 0 • 2016 • 2017 • 2018 • 2019 D 2020 4|Page

CITY ORDINANCE SUMMONS Through May 31 2020, we issued 1,685 city ordinance summons, a decrease of 178 summonses for the same period last year. 3,500 2,920 3,000 2,503 2,500 2,192 1,863 1,685 2,000 1,420 1,278 1,081 1,500 802 649 1,000 500 0 2016 2017 2018 2019 2020 ISSUED 2,920 2,503 2,192 1,863 1,685 PAID 1,420 1,278 1,081 802 649 SEX OFFENDER STATISTICS/MAY MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 08 744 31 0 TIER 3 07 1020 32 2 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 196 200 186 150 104 107 100 50 0 APRIL MAY • TIER 2 196 186 • TIER 3 104 107 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) 5|Page

Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Tim Stump Acting Chief of Police 6|Page

Human Resources Department Suite305 5. East Reed Street P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7073 MEMORANDUM To: Members of City Council From: Kim Hawkins, Human Resources Department Date: July 2, 2020 Subject: Executive Recruiting Firm for City Manager Search During the June 22, 2020 City Council Meeting, I was asked to conduct reference checks for three executive recruiting firm, Colin Baenziger and Associates, GovHRusa and The Mercer Group. In addition, to provide a good faith estimate on the time line to complete the recruitment. Below please find the summary of my research and estimated timeline. I have also included the timelines that were submitted by each firm. Colin Baenziger and Associates (CB&A): Contained in their proposal was each of their recruitments along with a contact person. I randomly selected four (4) organization to contact. One reference would be hesitant to hire them again, one reference provided them with a letter grade of B or C and two references spoke highly of the service they received. In my interaction with Mr. Baenziger I have found him to be professional and responsive as well as helpful. His proposal was very thorough. CB&A price quote is the most expensive of the three at either $24,000 for limited assistance or $26,500 for a full recruitment. The price is all inclusive. With a start date of July 31, CB&A estimates that on October 5, 2020 Dover will be provided with the top applicants for Dover to review. I would anticipate the remainder of the recruitment would follow the timeline below: October 12 Executive Session to discuss which applicants to interview. October 12 is a City Council meeting night. October 28 & 29 November 4 In-person interviews conducted November 9 Executive Session of Selection Committee -final selection of Candidate

November 10 Executive Session of the entire Council for briefing on selected candidate and vote on selection of candidate November 12-19 Offer extended to candidate and possible negotiations December 21 Estimated First Day of Employment of City Manager GovHRusa: GovHRusa provided four (4) references to contacted. Two references spoke very highly of GovHRusa with one of them being the Mayor of Newark, Delaware. The other two contacts did not respond to my phone messages or email. In my interaction with Laurie Pederson she has been responsive and professional. GovHRusa price proposal for a limited recruitment is $15,500 plus advertising expense, a full recruitment of $18,00 plus advertising expenses or a $9,500, including advertising, for a virtual recruitment. With a start date of July 27, it is anticipated that the week of September 28th GovHRusa will provide Dover with qualified applicants for Dover to review. I would anticipate the remainder of the recruitment would follow the timeline below: October 12 Executive Session to discuss which applicants to interview. October 12 is a City Council meeting night. October 26 During Executive Session of Selection Committee, Human Resources Director reports findings of reference checks (if a limited recruitment is selected) November 16-20 In-person interviews conducted November 23 Executive Session of Selection Committee -final selection of Candidate Note: this is the week of Thanksgiving November 24 Executive Session of the entire Council for briefing on selected candidate and vote on selection of candidate Note: this is the week of Thanksgiving November 30 – December 4 Offer extended to candidate and possible negotiations January 4, 2021 Estimated First Day of Employment of City Manager The Mercer Group (David Deutsch): I reached out to four (4) references that were provided by Mr. Deutsch. Two (2) reference expressed at length the satisfaction they had with Mr. Deutsch. One (1) reference was via email and was supportive and positive. One (1) reference did not responded. 2

Mr. Deutsch has been responsive to my requests and supportive throughout the process. Mercer’s proposal was $4,000 for Dover’s limited search or $16,700 with expenses capped at $4,000 for a full search. With the job posting being advertised beginning the week of August 21, it is estimated that finalist applications will be provided to Dover around November 1. This is approximately one month later that CB&A and GovHRusa. I would anticipate the remainder of the recruitment would follow the timeline below: November 9 Executive Session to discuss which applicants to interview. November 9 is a City Council meeting night. November 30 - In-person interviews conducted December 4 December 14 Executive Session of Selection Committee -final selection of Candidate December 15 Executive Session of the entire Council for briefing on selected candidate and vote on selection of candidate December 17-24 Offer extended to candidate and possible negotiations January 25, 2021 Estimated First Day of Employment of City Manager In summary, I would recommend that The Mercer Group, David Deutsch, be hired to assist Dover with a full recruitment for our next City Manager. My second recommendation would be GovHRusa. 3

Proposed Project Schedule - Dover City Manager 6/24/2020 Phase I: Needs Assessment / Information Gathering July 31, 2020 CB&A begins meeting with the City Officials and other suggested stake holders to understand the job and its challenges. August 6, 2020 CB&A submits the draft of the full recruitment profile to the City for its review. August 12, 2020 City provides comments on the proposed recruitment profile Phase II: Recruiting August 14, 2020 CB&A posts the full recruitment profile on its website and submits it to the appropriate publications. It is also e-mailed to over 13,700 local government professionals. September 4, 2020 Closing date for submission of applications. September 9, 2020 CB&A reports on the results of the recruitment. Phase III: Screening, Reference Checks and Credential Verification October 5, 2020 CB&A forwards its candidate report and materials to the City electronically. These will include the candidates’ resumes, the candidate introduction, and the results of our reference, background and Internet/newspaper archives checks. October 12, 2020 City selects candidates for interviews. Alternatively, it would be the 13th if Dover observes Columbus Day (which we believe it does). Phase IV: Interview Process Coordination and City Manager Selection October 29, 2020 City holds reception for the finalists. October 30, 2020 One-on-one and full City Council Interviews and decision. Phase V: Negotiation, Warranty & Continuing Assistance 4

CB&A works with City representatives and the selected candidate on an employment agreement. 5

!I! GovHR USA ~ GovTEMPS USA Dover, DE City Manager Recruitment and Selection Process Recruitment Schedule Example July 27 – August 10th Phase I: Consultant talks with Dover officials and drafts position announcement and recruitment brochure. Position announcement and recruitment brochure are approved. August 10th – September 7th Phase II: Position announcement & brochure distribution on websites, social media and to databases of potential candidates. Full Recruitment outreach in process. September 7th Deadline for resumes September 9th - 21st Phase III: Candidate review, due diligence and video interviews conducted by consultant & GovHR staff September 24th Phase III (last step): Recruitment report sent to Dover Week of September 28th Phase IV: (End of Limited Scope process) Recruitment Report reviewed with consultant and Dover selects candidates to interview Week of October 12th Phase V: (Full Scope process) Dover conducts interviews for City Manager & Background Screenings conducted on interview candidates Late October Phase VI: (Full Scope process) Appointment of Candidate 6

June 28, 2020 Ms. Kim Hawkins Director of Human Resources City of Dover Box 475 Dover, DE 19903 Dear Ms. Hawkins: In response to your June 24, 2020 email I am providing The Mercer Group, Inc.’s response regarding the potential timeline for the recruitment of the next city manager for Dover. My first step is to meet (and given the ongoing concerns due to Covid-19, these sessions can be via telephone) with elected officials, Ms. Mitchell and other staff to glean their perspectives on the desired traits and attributes desired in the next city manager. I will need your assistance in scheduling meetings and providing information such as the current position description, organization chart, budget, personnel manual, and other relevant documents. You have seen one of our brochures, so you are aware of the type of information usually contained in the pamphlet, including data on the community, the city government, the candidate (what kind of candidate is the City looking for?), “about the position”, issues facing the City, and compensation. I will need your help in gathering pictures for inclusion in the brochure. I like to have pictures of City staff, facilities, equipment, community events, etc. In some cases we insert the organization chart in the brochure. If we have a contract in place by July 24, 2020, and meetings with Dover officials can be arranged during the week of July 27th, I offer the following tentative schedule Action On or about Approval of brochure August 5, 2020 Submit brochure to graphics consultant August 7/8 Receive brochure from graphics consultant August 18 Submit ad to various organizations/publications Aug. 21/2224/25 Advertisement appears Aug. 24/25/26/27 Applications due September 18 Provide list of semi-finalists October 13 Background/reference checks Oct. 13-31 Finalist Interviews November 13/14 Candidate starts 30-45 days after selec tion/contract 7

This entire schedule covers an approximate 120 day period. We will do everything in our power to adhere to this schedule. Do not hesitate to contact me if you have any questions. Sincerely, THE MERCER GROUP, INC. s/ David J. Deutsch Senior Vice President 8