COUNCIL PACKET

Regular City Council Meeting Agenda July 27, 2020 - 7:30 p.m. This meeting will be held remotely via WebEx. Public participation information is as follows: Phone: 1-408-418-9388 Link: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e8d828d798bcfd9c3f1d9b 3427efafa21 Event number: 129 679 3077 Event password: DOVER (if needed) If you are new to WebEx get the app now at https://www.webex.com/ to be ready when the meeting starts. Invocation by Mayor Christiansen Pledge of Allegiance Led by Councilman Cole Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of July 13, 2020 2. Presentations A. Presentation - Lutheran Senior Services of Dover, Inc. - Payment-in-Lieu of Taxes (PILOT) B. 2019 Police Department Annual Report C. Introduction of 2020 Executive Staff - Dover Police Department * 3. Council Committee of the Whole Report - July 14, 2020 A. Legislative, Finance, and Administration Committee (1) Proposed Ordinance - Staff Substitute #2 (SS#2) for Ordinance #2020-05 - Amending Chapter 22 - Buildings and Building Regulations, Art IX - Lodginghouses and Art X - Rental Dwellings, Appendix F - Fees and Fines, and Article 12 - Definitions (Committee recommendation: Refer back to Staff)

Council Agenda - July 27, 2020 Page 2 * 3. Council Committee of the Whole Report - July 14, 2020 (Continued) B. Utility Committee (1) Water Production Division Proposed Operational Changes (Committee recommendation: Begin this operational plan to assist with the ground water resource for all stakeholders. This would be put into action after the completion of the Water Treatment Plant Process Improvement Project.) (2) Update on Development of Provisions and Ordinance for Wireless Communication Facilities C. Parks, Recreation, and Community Enhancement Committee (1) Review of Active Recreation Area Plans (Request for Cash-in-Lieu) - Landing Square Apartments - 600 Bay Road (Planning Reference #C-20-02) (Committee recommendation: Approval of the active recreation area plan with the comments and conditions provided) (Committee recommendation: Acceptance of the $98,387.52 cash-in-lieu of recreation area construction donation, as the amount complies with the requirements of the Zoning Ordinance.) (2) Consideration of Request to Delaware Congressional Delegation Regarding Disposition of Wetland Pond Adjacent to Pat Lynn Drive at the Site of the Proposed New Middle Schools (Committee recommendation: Forwarding the letter to City Council for endorsement with proper signage and proof reading with Capital School District.) (3) Renaming of New Street Park to Bishop L.T. Blackshear Park (Committee recommendation: Renaming of New Street Park to Bishop L.T. Blackshear Park) (4) Mr. Bobby Wilson and the Wilmington Hope Commission (Due to the absence of Mr. Bobby Wilson this item was Deferred by Committee) (5) Summer Park Activities Update (Committee recommendation: Acceptance of the Update) (6) Library Reopening Plan (Committee recommendation: Approval of Staff’s revised recommendation) * 4. Quarterly Revenue Report as of June 30, 2020 (Staff recommendation: Acceptance of the report) * 5. Reappointments Recommended by Mayor Christiansen A. Board of Adjustment - Arthur G. Ericson - Three-Year Term to Expire July 2023 B. Election Board - M. Milford Caldwell - Three-Year Term to Expire May 2022 C. Historic District Commission - Three-Year Terms to Expire July 2023 c-1. Ann Baker Horsey c-2. Mary Terry Mason 6. Proposed Cancellation of August Meetings 7. City Manager’s Announcements 8. Council Members’ Announcements

Council Agenda - July 27, 2020 Page 3 9. Adjournment Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\07-27-2020 COUNCIL.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held by video conference on July 13, 2020 at 7:31 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole (arrived at 7:32 p.m.), Mr. Taylor, and Mr. Lindell. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was absent. The invocation was given by Councilman Taylor, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Sudler and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Lindell and carried by a unanimous roll call vote. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JUNE 22, 2020 The Minutes of the Regular Council Meeting of June 22, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. TRIBUTE NO. 2020-02 - FREDERICK TOLBERT, SR. The City Clerk read the following Tribute into the record: A TRIBUTE EXPRESSING SYMPATHY AND CONDOLENCES UPON THE PASSING OF FREDERICK TOLBERT SR. WHEREAS, the Mayor and Council of the City of Dover are saddened by the passing of Frederick Tolbert Sr., former Chairman of the City of Dover Planning Commission, on June 11, 2020; and WHEREAS, Frederick Tolbert Sr. was a long-time resident of the City of Dover and an active and well-respected member of our community. He was first appointed to the Board of Adjustment in 1998 and served until he was appointed to the Planning Commission in May 2004. Mr. Tolbert was elected Vice-Chairman of the Planning Commission in April 2012 and was subsequently elected Chairman in July 2015, a position which he held through August 2019. He took a great interest in manufactured home communities and attended many local planning and land use training activities. He also participated in the development of the City's 2008 and 2019 Comprehensive Plans; and WHEREAS, Frederick Tolbert Sr. was a loving and devoted husband and father, and he will be deeply missed by his friends, family, and all of those whose lives he has touched. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council extend their deepest sympathy and condolences to the family and friends of Frederick Tolbert Sr., and hope that they will be consoled by the memories of his life and achievements.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 2 BE IT FURTHER RESOLVED that the Mayor and Council direct the City Clerk to place this Tribute in the permanent records of the City of Dover and that a copy of this Tribute be provided to the family of Frederick Tolbert Sr. ADOPTED: JULY 13, 2020 Mr. Daren Tolbert, Fred Tolbert’s oldest grandson, accepted the tribute on behalf of his family and thanked the City for honoring him. Members of Council recalled Mr. Tolbert’s contributions to the community and relayed several of their personal experiences with him. Mr. Sudler moved for adoption of Tribute No. 2020-02, seconded by Mr. Sudler and unanimously carried. COUNCIL COMMITTEE OF THE WHOLE REPORT - JUNE 23, 2020 The Council Committee of the Whole was held by video conference on June 23, 2020 at 6:00 p.m., with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Civilian members present via video or telephone for their Committee meetings were Ms. Maucher (Utility), Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration), and Mr. Shelton (Safety Advisory and Transportation). Mr. Wagner was absent (Safety Advisory and Transportation). UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. ADOPTION OF AGENDA Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Bids - Meeting House Branch Sewer Replacement Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the Meeting House Branch Sewer Replacement. Staff recommended awarding the contract to Teal Construction, Inc. for the City of Dover Meeting House Branch Sewer Replacement Project, Bid #20-0027PW, for $205,665.00. Responding to Ms. Maucher, Mr. Lyon stated that the amount of bids depends on the type of project and the economic climate that they are in. He noted that he has seen where they have about three or four bids, but it is really tough to predict and with everything going on with the COVID pandemic. Mr. Lyon stated that a large majority of these contractors have been working throughout the pandemic, so they have been busy. One of the economic drivers that is going on, at least in the area is not atypical, but it just depends on a lot of factors.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 3 Responding to Mr. Taylor, Mr. Lyon stated that he would need to double check with Procurement, but that they did submit a list of qualified vendors, which included minority business owners and disadvantaged business owners. He noted that they submitted that out with the advertisement to bid, which is publicly advertised for newspapers and on the City's website. Mr. Lyon stated that there were no pre-bid meetings, it is not a requirement of the procurement policy. He stated that it is an avenue that they can go if the project is complex or if they feel that there needs to be clarity provided at that meeting. Mr. Taylor stated that puts the minority business owners at a grave disadvantage and does not give them a level playing field. He stated in the future, he would like if they go through the pre-bid meeting process and that tells everyone exactly what the expectations are and how to bid on these jobs. He stated that is one of the failures that they have, that they are not teaching people how to do it properly. Mr. Lyon noted that typically when they have a pre-bid meeting, it is mandatory that the people that bid on it attend those meetings. He stated if they cannot make the meeting, then they are ruled out of the bidding process. Mr. Neil moved to recommend awarding the contract to Teal Construction, Inc. for the City of Dover Meeting House Branch Sewer Replacement Project, Bid #20-0027PW, for $205,665.00, as recommended by Staff. The motion was seconded by Mr. Slavin and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Extension of NAES (North American Energy Services) Contract through June 30, 2021 Mrs. Donna Mitchell, City Manager, reviewed the background information regarding the extension of NAES (North American Energy Services) Contract through June 30, 2021. Staff recommended approval of the Second and Amended Restated Operation and Maintenance Agreement between NAES Corporation and the City of Dover, a one-year extension through June 30, 2021. Mr. Neil stated that this is the second time they have had a bid that could be lower than what they have actually approved. He stated that they should have less cost with this, as well as with the bids for the Meeting House Branch Sewer Replacement. Responding, Mrs. Mitchell stated that this is not truly a bid, it is a contract extension. She noted that NAES has been under contract with the City for some time and they are just extending this contract through the final year of running McKee. She stated that they will be doing an RFP for future operation and maintenance on Vansant and they will be bidding that out.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 4 Responding to Mr. Neil, Mrs. Mitchell stated that the cost this year on this contract is less. Mr. Neil moved to recommend approval of the Second and Amended Restated Operation and Maintenance Agreement between NAES Corporation and the City of Dover, a one-year extension through June 30, 2021, as recommended by Staff. The motion was seconded by Mr. Lindell and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Lindell and was unanimously carried. Meeting adjourned at 6:10 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Sudler and unanimously carried. Motor Vehicle Record Review Policy Mrs. Kim Hawkins, Human Resources Director, reviewed the Motor Vehicle Record Review Policy. Staff recommended approval of the Motor Vehicle Record Review Policy. Responding to Mr. Contant, Mrs. Hawkins stated that they do require all of the employees that drive a City vehicle to take defensive driving. She noted that they do it every three years and it is actually due this year, a member of Human Resources is coordinating that for hopefully September or October depending on COVID and when they all can get together. Mr. Neil asked if a DUI is automatically a 12-point offense if c victed. Mrs. Hawkins stated that on page three of the policy, it talks about a DUI. She noted that they have had situations in the past where they have had employees with DUIs and they really have to wait and see what the court system does with them, whether it is actually an offense or if they go through the First Offenders' Program. Responding to Mr. Slavin, Mrs. Hawkins stated that the policy may be in conflict with the Police Officer's Bill of Rights, and that the action that will be taken then

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 5 Police Chief Johnson would apply the provisions of this policy separately for the Police Department. Responding to Mr. Slavin, Mrs. Hawkins stated that she did not vet that issue at all with legal counsel to determine that the conflict was or if the conflict has been tested to be proven. Mr. Slavin requested the City Clerk to see if the City has a legal opinion about this and if they have not, then request one. He noted that these are the very issues about policing that they are hearing about, about transparency. He stated he cannot sit by and approve another policy that exempts one class of employees in the City but applies it to another class of employees and that they need fairness, evenness, and transparency when they are applying these things. Mr. Slavin stated if the issue is that the Police Officer's Bill of Rights does not allow them to do this, they need to communicate to their legislators that as a municipality, they are bumping into these issues. He noted that it is preventing them from having fair policies for all employees. Mr. Anderson asked if they should do this before they negotiate with unions, because it cannot really be effective. He requested to hear more about the employee owned vehicle scenarios where an employee is driving their own vehicle. He noted that seemed to be more problematic. Responding to Mr. Anderson, Mrs. Hawkins stated regarding employee owned vehicles, that the reason that they have included that is because they would bear some of the responsibility if the individual was in a vehicle accident, they could have insufficient limits on their auto insurance and then the claim would fall back on the City of Dover. She noted they want to make sure that they are a safe driver as well. Mrs. Hawkins stated regarding union issues, that they are actively engaged with two of the unions right now in contract negotiations. She noted that the DOE unit, she has emailed the policy to the president and advised them of it. She is hoping he will, in essence, come to the table and talk about it so they can get it implemented. Mr. Anderson stated that he understood the law enforcement Officer's Bill of Rights deals with the personnel issues that they have to deal with internally, but his concern is if they pass this before the unions sign on, then are they not just binding only one small group of employees, the non-bargaining, until the unions come on board. Mrs. Hawkins stated that the City has the ability to implement any policy that it wishes to, but based upon labor law they have to negotiate the impact that it has on it. She stated if City Council passes the policy, the policy is the policy and they are going to adhere the unions to it. Mrs. Hawkins strongly encourages them to come to the table and talk about it so they can make it work for everybody. Mr. Neil moved to recommend referring the item back to Staff until the questions are answered and they come back to the Committee at that point. The motion was seconded by Mr. Anderson.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 6 Mr. Casey Jaywork, 14 South Bradford Street, expressed his support for what Mr. Slavin stated against exempting certain City employees from policies that apply to other employees. Mr. Sudler asked if they could use a timeframe between 7:30 a.m. to 5:30 p.m., be covered through the City's insurance and then anything after 5:30 p.m. would not be covered. He noted that it could steer them away from major issues like DUIs or accidents. Responding to Mrs. Hawkins, Mr. Sudler clarified that he was suggesting that if a driver obtains any points from the hours of 8:00 a.m. to 5:00 p.m., whatever the time frame is, would be considered but if the driver earns any points from 5:00 p.m. until 8:00 a.m. they would disregard those. He asked if there is a process available in the insurance plan that they would consider that. Responding, Mrs. Hawkins stated she would have to go out on a limb and say that Travelers is not going to support that. She stated they are going to look at the entire history of the driver. Mr. Sudler requested Mrs. Hawkins to get an official statement from Travelers stating that they are not interested in that. Mr. Hare stated he agreed with Mr. Slavin and addressed Mr. Sudler's concerns. Mr. Hare noted that he could not provide details, but with his position on the Accident Board, if the City is aware of an employee's driving record after 5:30 p.m. and before the employee comes back to work and they have multiple points and a DUI and the City takes no action, during that day that employee is in an accident, it is going to come back to the City. Mr. Hare stated that it will still be the City's and the insurance company's responsibility. He noted if the employee is hurt, it is going to be the City's responsibility for a Workers' comp issue plus any liability or damage. Mr. Hare stated that he did think it should apply to all personnel and their records should be checked. Mr. Lindell agreed with Mr. Hare and Mr. Slavin. Mr. Sudler stated that he is just inquiring if there is a time zone or just something that could be worked out where the City will not be liable. Mrs. Hawkins stated that if they were going to consider the timeline, to consider an example of an employee losing their license after work. She stated it just gets very convoluted as to what time frame and she did not know if the time frame is captured at the Delaware Department of Motor Vehicles (DMV). Mr. Contant stated he agreed with that they should have one set of policies that apply to everyone so they are not elevating one class of citizen over another. He noted that he did not think that they should look at separating the timeframes. He noted that whether it is working hours or non-working hours, the City is going to be liable for anything that happens during working hours. He stated that this is mostly centering around Traveler's suggestion and whether or not it happens on the City clock or not, an insurance policy in their formulas are going to come down to the probability that they are going to have to pay out a claim. Mr. Contant stated he did not think they should necessarily try to consider a policy that only looks at their driving record

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 7 while an employee is working, especially as it concerns the City and liability and the fact that insurance companies are all based on probability. Mr. Contant noted that driving is not a right, it is a privilege and the City should be very careful who they give that privilege to, since they will be ultimately liable for any action that an employee takes, or any crash or injury sustained during that time on the clock. Mr. Neil moved to recommend referring the item back to Staff until the questions are answered and have them come back to the Committee at that point. The motion was seconded by Mr. Anderson and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Discussion - Fiscal Year 2021 Audit Program Ms. Lori Peddicord, Controller/Treasurer, reviewed the Fiscal Year 2021 Audit Program. Staff recommended acceptance of the audit program. Mr. Neil stated that the report says recommend summary of the findings and he suggested that it show some sort of a capsule of what their recommendations are or their findings are at the front of it. He stated that it is so as they go through the audit, they have an idea of what they are looking for, just so if there is a problem, they have seen it. Ms. Peddicord took note of Mr. Neil's suggestion and stated they are continuously back and forth with the auditors. She stated this year will obviously be a little different because she thinks they are planning to do a lot of the preliminary work and the internal controls remotely unless some of the COVID social distancing and travel restrictions are lifted. Mr. Anderson moved to recommend accepting the audit program with Mr. Neil's additions. The motion was seconded by Mr. Cole and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Cole and unanimously carried. Meeting adjourned at 6:45 p.m.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 8 SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Anderson and unanimously carried. Update on Code Enforcement and Division Goals Mr. Ron Coburn, Code Enforcement Officer, reviewed a presentation titled "Code Enforcement - Overview, goals and objectives". Mr. Anderson, referring to downtown, stated that there are a lot of people who feel like that is targeting them when there are problems all over the City. Responding, Mr. Coburn stated that when he says focus on downtown, it is basically on the Loockerman Street area. He noted that they want to try to get the businesses occupied on that street. Mr. Coburn stated it seemed like that has been an ongoing goal of the City of the 19 years he has been with them, to try to get new businesses downtown occupied. Mr. Anderson asked, regarding repeat drug places, have they thought about pursuing civil forfeiture or if there were mechanisms for the multiple places that are empty, abandoned and or with issues. Responding, Mr. Hugg stated that the cooperation between the Police Department and the Code and Fire Inspectors are outstanding. He noted they have a protocol and that there are a lot of situations where if one of the inspectors believes there is a problem or feels uncomfortable, they will call a police officer to join them and vice versa. Mr. Hugg noted that they have been called by the Dover Police Department from time-to-time to send a Code Enforcement Officer along the way. He stated that one of their goals is for them to get to small enough areas where the inspectors know the buildings, owners, renters and are increasing more responsive. Over the years they have kind of bounced around the City and not necessarily built that relationship and that is really important. He stated that they have heard from the Downtown Dover Partnership (DDP) and downtown business owners that when they are able to concentrate on a block like Queen Street, when the inspector is visible and out of the car in the neighborhood, they get a lot of cooperation, support, and appreciation for that effort. Mr. Neil stated he did not realize the department was as shorthanded as they are, but that they have been absolutely terrific in terms of responses when he has had constituent complaint. He expressed his appreciation that the code inspectors show up for Homeowner's Association (HOA) meetings. Responding to Mr. Taylor, Mr. Hugg stated that 52% of the City are renters was reported from 2017 or 2018. He noted that it is a little outdated, but that is the number that is both in the housing plan and in the census data. He noted that it is over

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 9 50% of dwelling units in the City are rental occupant and it is as high as 70 or 80% in certain sections downtown. Responding to Mr. Taylor, Mr. Coburn stated that most of the vacant building are either owned by banks that have been in foreclosure or they are owned by people that live in Delaware. Mr. Taylor asked if there was anything they knew of that they could do to push the banks to start taking care of those properties. Mr. Coburn stated that the banks were overwhelmed for the longest time and that several of the banks are starting to get a lot of them. He stated they were not just dealing with foreclosures in Dover, but nationwide. The banks are starting to get their plate cleaned off. Mr. Coburn stated when he took over the vacant building program five years ago, there were as many as 400 vacancies, but is down to 180. He noted that a couple of the problem properties that they deal with live right in Dover and do not want to do anything or they play the system. Responding to Mr. Lindell, Mr. Hugg stated they have not done any research on looking at comparable communities about their size and with similar percentage of rentals versus homeownership or others code enforcement. He noted that it is a good suggestion. Mr. Hugg stated as they move through monthly reports they will see if they can get a better handle on the numbers, distribution, and how that compares to other areas. Mr. Lindell stated those were most of the complaints he receives especially from homeowners who have invested in the community. He stated a part of the issue, if they are trying to turn around home ownership in this community, is that people are not going to invest in owning a home if they do not clean up the messes that are around them. Now there is a place for rentals in the community, but they need to make sure they have invested significantly in enforcing the code. Mr. Sudler, regarding staffing concerns, asked if the department conducts an exit survey interview to try and predict and be proactive with key and core issues that are affecting the turnover rate or tension of the employees. He stated that they might want to look into that and can do it simply online. Responding, Mr. Coburn stated that the Human Resource Department does an exit interview when people leave. Mr. Hugg stated that Code Enforcement generally is an area where people come to work for the City of Dover. In many cases stay with the City of Dover, but move into another department. He noted that has happened a number of times. Mr. Hugg stated they are just sitting in kind of a weird situation right now with medical injuries that are not job related necessarily. Mr. Hugg stated that they also have a Chief Building Inspector, two building inspectors, and a Fire Marshal and three deputies, all of whom are also inspectors. He noted they have a flexibility at least to reach out into another department, another division, the same department from time to time, to help them fill in.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 10 Responding to Mr. Taylor, Mr. Coburn stated that he did not know how well interns would work. He noted the code is very in-depth and that it takes somebody about a year to get comfortable doing a job. Mr. Casey Jaywork, 14 South Bradford Street, asked if there had been any talk about trying to use vacant buildings to create shelter housing for unhoused people. Responding, Mr. Coburn stated that they would have to have the property owners' permission in order to house people there. Mr. Hugg noted that they have been working with NCALL and Habitat for Humanity for housing. He stated that the reduction in the number of vacant buildings is in part because they are either working with one of those entities to have that building removed and a new building erected, or where there has been efforts to rehabilitate buildings. They have also had cooperation of at least some large land or property owners who have realized that maybe they could have gotten away with not fixing their buildings in the past. That situation has changed, and they become much more interested in fixing their building up and getting it ready. Mr. Hugg stated they still have ways to go there, but they have made some progress with some landlords who otherwise had not taken necessary care of their properties. Mr. Hugg stated that all of the Council and Committee members were welcome to call the Planning and Inspections Department. He noted that they welcome them coming to the department and raising an issue. He stated the sooner they know about a problem, the more responsive they can be. Mr. Hugg stated that all of the Code Officers are committed to responding as quickly and efficiently as possible. Police Chief Thomas Johnson concurred with Mr. Hugg's assessment about the working relationship between Planning and Inspections and the Police Department. He stated it works to compliment each other in moments where they can both achieve their goals. They are going to do everything they can to maintain that good relationship and keep those lines of communication going back and forth. Community Announcement Regarding Actions and Initiatives Designed to Increase the Accountability of the Dover Police Department to Our Residents and Visitors Dover Police Chief Thomas Johnson reviewed the Community Announcement regarding actions and initiatives designed to increase the accountability of the Dover Police Department to our residents and visitors. Mr. Cole stated that they have been talking about transparency and building trust and asked who would determine the right training that is needed. Mr. Cole noted that the was not sure if that is a budget issue as well. Mr. Taylor noted that Chief Johnson was only the new Chief of the Dover Police Department, but he has been a law enforcement officer for decades. Responding to Mr. Cole, Chief Johnson stated he was trying to work to identify the training that he believes is connected to the issues that are facing them right now in their policing profession. Chief Johnson stated however, he has a boss, a Council, and a community, that is hopefully going to help

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 11 inform him in the selection and delivery of training. He stated he wanted to try and get to all of it and that he needs to do it in a cost effective, efficient manner, because he respects the fact that the budget piece of this is important. Chief Johnson noted that if it turns out that he does not need all the money for the training budget and this upcoming fiscal year to accomplish goals that he thinks everybody will be proud of, he is going to return the excess. Responding to Mr. Sudler, Chief Johnson provided the following information: • They have two separate standalone training mechanisms to help recognize and acknowledge prejudice thoughts or impulses. One is on implicit bias that is delivered on a regular schedule and other is a bias-based policing training, which is obviously a similar topic, but has different things that are more specific to the craft of law enforcement. • They have been having some discussions internally about trying to retain the professional services of perhaps, for lack of a better term, the department psychologist. He needs someone that understands some of the issues that are in play, but this psychology resource that he is trying to identify and see how it would fit inside the organization could also be an aid in that process. • Regarding training based on the Diversity Inclusion report, he has not had a chance to read it all the way through. The report is going to be one of the things that informs. He also asked a higher-ranking member of the regional National Association for the Advancement of Color People (NAACP) to be a part of the strategic planning process this fall and into the winter. Mr. Sudler stated he was initially concerned about no elected officials on the Community Advisory Board. He stated sometimes it is not easy for a grouped spirit from the community to interact with police relations. He offered that Chief Johnson consider having a Dover Human Relations Commissioner on that board to help foster amicable communication and relations among the diverse community advisory. Mr. Sudler stated that it also allows Council to have their own update on how things are going, how things are being facilitated and the strengths human relations have are able to assist with in the dialogue. He asked Chief Johnson to consider the Chair of the Dover Human Relations Commission, or a designated person as a liaison between that committee and City Council. Responding to Mr. Sudler, Chief Johnson stated that he is open to just about anything and clarified that he is trying to have a manageable number that can get this done. He stated he is trying to have an advisory committee that is a great cross section and he is trying to consider age, gender, and cultural representation. Chief Johnson noted that he needs to make sure the young people and seniors have a voice and a great representation of individuals of color. He stated that he did not want it to get so big unless they find out after they get into it a little bit that they actually have a capacity to expand. Chief Johnson stated that if they all look around in the first meeting and

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 12 they identify that there is a stakeholder group that is unrepresented, then they are going to have to go back, revisit, and try to fill that void. He noted that it is probably not wise to move forward if there is an under represented piece of the Dover community. Mr. Slavin stated that when he hears about policies that are going to be put in place or that are already in place, it is heartening to hear, however, it stops suddenly because they, as a public, never know when policies have been violated. He stated they will never be able to get to that information unless they make kind of fundamental changes about this. Mr. Slavin asked how do they increase the transparency and how do they police themselves in the community. He noted that if they have policies that they implement, but never have any kind of reporting out, even an aggregate form of how effective those policies have been. Chief Johnson agreed with Mr. Slavin. Chief Johnson noted that he has had this conversation over the last couple of days regarding how do they actually go about proving that they are doing some of these things without subjecting an employee to additional embarrassment over and above their personal failure and the consequences that have come out of it. He stated that they have had some recent departures from the organization, but is trying to reconcile the ability to be transparent and show that they have the capacity to either effectively discipline or move on from an employee without doing something that goes against dignity. Chief Johnson stated that it requires a process that perhaps they could probably look towards and that may be having some strict guidelines where rather than talking about individuals, they can talk about mechanisms of how the agency functioned and leaving the item nameless and try and give some amount of privacy to the individuals that might be involved. He noted that until it crosses a line and then they have to take a different approach. Chief Johnson stated that it is going to be one of his challenges going forward to try and create that connectivity to a feedback loop so that Council can see outcomes of the policy and procedures being applied. He noted that some of that has to do with making sure that he is developing good leaders inside the organization at middle management levels and junior executive levels and to make sure that they do and make the kinds of decisions that Council was talking about and show that policy and procedures are not just words on a page. Mr. Polce noted that the Dover Police Department has refitted their uniforms and made strategic investments in the vest that allows officers to carry less weight around their waist. He noted it also positions them well to integrate body-worn cameras when the time is appropriate. Responding to Mr. Polce, Chief Johnson stated that it absolutely the goal with the some of the strategic decisions of wanting to prepare for the future implementation of body cameras, but it is also a concern about officer safety and reduction of weight around their waist. Chief Johnson noted that it is an officer wellness exercise and an exercise on better organizing the available equipment to the officer. He also stated that it is also practical due to how much an

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 13 officer's belt can tear up the inside of a police car which is City property. Chief Johnson stated that the new uniform with the overlay system also cuts down on response time issues and allows officers more often the chance to cool down in the warmer weather months. Mr. Polce encouraged Chief Johnson to investigate Crisis Intervention Training (CIT), specific to individuals with chronic and persistent mental illnesses or individuals who are in an active addition. He noted that he was sure many of the officers have gone through CIT because it is kind of a staple with the State police and other municipal policing agencies. Mr. Polce also encouraged them to think about inclusion and to look at their communities, specifically their most vulnerable communities and how their officers are going to be met in the community, specific to individuals in active addiction. He stated that he did not think it is necessarily a police officer's role to play social worker, and he was not asking their police officers to be social workers. He stated he was asking the Polce Department to take innovative steps. Mr. Polce noted that he was fortunate enough to lead a program, about a year and half ago, that would have allowed the Dover Police Department to pilot an evidence-based program with an embedded social worker with their officers, at the time that program was turned away. Mr. Polce stated that he redirected the money to Smyrna and stated they could talk to the Smyrna Police Department on how the program has not only done very well for the other officers, but they have actually seen quite a great community response. Responding to Mr. Polce, Chief Johnson stated that he was interested in following through and investigating that possibility. He noted that he reached out to former Police Chief Marvin Mailey to understand his time with the Dover Police Department. He noted that he has to go and take that assessment up against the current landscapes as it informs that decision. Mr. Polce requested that when Chief Johnson chooses to go down that direction or have a greater presence with a partnership with clinical behavioral health specialists or social workers to let him know. He stated he would work tooth and nail to find the proper funding for them. He noted that he believes that it is critically important to meet that community. Mr. Polce stated that not everyone had the same opportunity that he did when he entered a life of recovery, so it is all about elevation and providing opportunity for individuals. Mr. Casey Jaywork, 14 South Bradford Street, echoed what Mr. Polce stated regarding an embedded social worker program as an alternative to police that could divert people who do not need to be arrested into more helpful services. He stated it can also expand the bandwidth of the police by giving them less work that is not police work. Mr. Jaywork, regarding the advisory committee, stated he is a member of the Camden 22, who were arrested a couple of weeks ago, marching. He asked Chief Johnson if he would be willing to put one of the 22 people who were arrested and potentially also a second person who was not arrested, but participated in the recent protest.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 14 Chief Johnson stated that he has had email resumes sent to him from the local health system. He noted that he would have to make sure to cover all the stakeholder groups, but that he is not afraid of having a tough critic sitting in the same meeting with him. He stated that it probably would produce better outcomes when they have a fully vetted meeting process for anything that they might be considering. He stated he is not opposed at all to considering somebody from the Camden 22 group, but noted that he is not committing to anybody other than one right now, who was helping him figure this out and planning. He noted that she is from a group that could cover a lot of stakeholder perspectives and has a doctorate, but that does not necessarily mean that they have to have a doctorate to be functioning on this group. He stated he needs people from every walk of life and every socioeconomic status and a reflection of all of Dover. He stated he could not give Mr. Jaywork a point answer yet, but that it is clearly a possibility. Chief Johnson clarified that he is looking for Dover citizens. Mr. Anderson noted that there are a lot of people who are high functioning on the autism spectrum, but they react many times under stress quite differently than they would normally expect. He noted that it seems that is subject that is rarely covered, that most of the time, people do not even have an hour of training to recognize signs and how to deal with it. Responding to Mr. Anderson, Chief Johnson stated they have training regarding all behavioral health challenges, the autism spectrum, people suffering from life trauma, PTSD, military veterans, and that subgroup of the populate that sometimes find themselves in a bad way up to the point where special courts are designated to address their issues. Chief Johnson stated the issue of trauma and psychological trauma that they are discovering crosses more population groups and winds its way into police training. He stated that things are identified, trauma-informed responses, people that might have developmental or intellectual disabilities across the entire spectrum, all are incorporated into update training. Chief Johnson stated that all things are incorporated into the Academy curriculum and from time to time, when they find good, efficient, compact training by a subject matter expert, they will send people to seminars to get the experience to bring back and share with their peers or bring them here. Mr. Anderson stated it seems they have a robust system about citizen complains and being able to investigate those. He stated when they get reports, they do not seem to have any clue of how many complaints are being filed, how many are valid, and what type of complains they are. He noted that it is something that they need to understand with customer service. Mr. Anderson requested an overview on a somewhat regular basis or semiannual basis just in the regular report numbers and if complains were resolved, pending, or unfounded. He stated he did not think it should just be applied to the Police Department, but citywide. Chief Johnson stated internally, they will take complaints from any source point and anonymous complaints. He noted they have to be able to investigate those complaints

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 15 as far as they can take them based on the amount of information that they have available to them and come up with a categorical illustration. Chief Johnson stated it should not be too hard to put a report together for Council on a schedule, that way they have some eyesight into that. Responding to Mr. Anderson, regarding body-worn cameras, Chief Johnson provided the following information: • He is turning into the State level conversations as often as possible and thought the State level is the best level solution for, not only dollars and cents, which is six-figures. Dover will have to engaged to get them down to something more manageable, particularly referring to video storage and perhaps share of cost talks regarding devises and other hardware issues. • He understand that people have been waiting for a while, so if time has run out and they have got to go and do a solution on their own dollar, okay, but he will continue to report back on other movements and other areas, that way if City officials feel that is the best way for a State level solution, which has a lot of energy behind it. • There is potential for some grant funding that he is hearing now that might be coming available at the federal level, perhaps just a little bit of a pause to see how much develops and how fast. • If they, again, become dissatisfied, they will try and identify the best combination of effectiveness against the price and delivery of that service and the acquisition of that technology and do it themselves. Responding to Mr. Lindell, Chief Johnson stated he did have a similar committee in his previous employment, that he is proposing in this plan. Chief Johnson stated that the superintendent had different mechanisms that he used, very active and very visible in the City. Chief Johnson stated the superintendent got many invitations to many stakeholder groups and went on a regular recurring schedule. Chief Johnson stated that he is trying to do it more formally just to make sure that it takes some of the element of randomness out of that connection to the community by having a sitting committee with an agenda and topics that need to be vetted and discussed. He noted that it was more of his own preference of making sure that in addition to making those visits to community organizations and accepting invitations as they come in to the degree that he could accommodate, but he also would have a formal process of making sure that he is in touch with stakeholder groups. Mr. Lindell asked how transparent will Chief Johnson's side of the aisle be with members of his committee, and how far does that transparency go. Mr. Lindell also asked, compared to laws in Pennsylvania, did Chief Johnson feel like he might be limited with transparency under Delaware law. Responding, Chief Johnson stated that he might be able to answer that a little bit better once he finds out how far he

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 16 dares to go without crossing a line. He stated that Pennsylvania is a Commonwealth and not structured the same way as most of the other States as far as what legal principles apply in what places, so it is not a 100% comparable. Chief Johnson stated in a general sense, he is going to say that every topic that he can bring to bare and get a community engagement on, it will be his inclination to do that, because it will be more pieces of information. Chief Johnson noted that even if someone does not agree with him or with the outcome that they arrive at, at the basic minimum, if he was ever challenged as to what topics he was willing to broach in an advisory committee meeting, that disagreeing member could at least say that they did not agree on it, but he did bring it up. He noted that if he can get that validation, hopefully that will feed into the highest degree of transparency possible, a standard that he thinks Council is looking for. Mr. Taylor stated that when he was hired in 1990, all officers were mandated to live in the City of Dover and were forced to be apart of the community. He stated they were totally invested in Dover. Mr. Taylor asked if that was a future consideration to mandate officers upon hiring, to live in the City and invest in the community. Responding, Chief Johnson stated it is something that is desirable, but it became a legal issue in Pennsylvania where several court cases began to strike down residency requirements and became a rights issue. Chief Johnson stated he thought they actually have an incentive program to a certain degree for Dover residency. Chief Johnson stated that if they put a residency requirement in place, that will dissuade some individuals where they look at that they have to plant roots and those roots are nonnegotiable for at least 20 years. He noted that he did not know exactly how they reconcile that to try and get the best of both worlds, but he has seen legal and recruitment issues come into play with that, unless it was worked out a different way with the bargaining unit. Mr. Taylor stated that for years African Americans have felt disenfranchised, somebody even used the word, victimized, by the Dover police. He stated that a question came up tonight by a downtown merchant who had some dealings with the police a few years ago and managed to not only recover from it, but maintains a great relationship with the police. Mr. Taylor stated the person's comment was to "please train your officers to deescalate situations by speaking to black men, as it is a clear and obvious difference the way a white person are addressed versus the way black persons are addressed in the exact same situation." Chief Johnson stated that culture is what they are talking about ultimately, which is something that builds up over time and has to be built within. He noted that he has a good group at 400 Queen Street, doing a hard job and making giant strides every day. He noted that adaptability and transformation is at 21st century topic in police executive leadership and trying to create an internal system of standards starts with attitude. He stated that not only is it something that is a leadership concept, through

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 17 the investment that they put in them and become better leaders as they move up, and then informal leaders of the organization. Chief Johnson stated that when people think about their community, a lot of times, the first thought is the reflection of the police force in the community. He stated if they can start taking what is an already good mix of individuals with a high professional drive and kick that into overdrive, he is hoping that those moments that Mr. Taylor described will continue to trend down and they will start to not only get the look of what they are trying to get to and that all citizens stakeholders are satisfied to the same degree. Mr. Sudler asked if they have thought about using an on-site counselor or psychologist to help them deal with the stress officers may encounter, whether it is stress with work or family. Mr. Sudler noted that he thought that counseling or supervision to help them talk about what they are going through or what they are seeing may help them in how they serve the community. Responding Chief Johnson stated that there is an employee assistance program package that is already a part of the resources available for the officer. He stated they need to seek out support for something that might not be recognized on the scanning for this type of thing. Chief Johnson stated that in addition to that being a part of the supervisory mission of every ranking officer, they have a victim's advocate and in addition to her fighting tooth and nail every day for the victims of crime in Dover and people that end up in tragic circumstances, she is also cross trained in that issue. He stated that she scans for the type of things that Mr. Sudler described. Chief Johnson stated if they need something and they did not like the other mechanisms, she would do something privately and confidentially give them access to that. He noted that they are looking for a psychologic resource to help them with training and operations. Mr. Anderson stated one of the things they get in life more of are the things that they praise. He stated that he would love to see something on their site, easily searchable, of great stories that happened or quarterly or annual commendations. Mr. Anderson stated it helps moral a lot when people are not just praised internally, but when the public understands what work is being done by so many officers that is so praise worthy. Chief Johnson stated that one of the forces he is working against is that people that do this job are really not looking for the public praise or the pat on the back. He noted that they sometimes are embarrassed by it. He stated there is just a natural tendency to shy away from that kind of public praise, but whether they like it or not he is going to find a mechanism to do just exactly what Mr. Anderson asked, probably after the summer. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 9:18 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Cole and unanimously carried.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 18 Meeting adjourned at 9:18 p.m. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Lindell and carried by a unanimous roll call vote. MONTHLY REPORTS - MAY 2020 By motion of Mr. Neil, seconded by Mr. Lindell, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report City Planner's Report Controller/Treasurer's Budget Report Fire Chief's Report Police Chief's Report CITY MANAGER SEARCH During the Regular Council meeting of June 22, 2020, the Human Resources Director was requested to put together a timeline of what a thorough, conscientious search for a city manager would entail, including what tasks it would entail and what the roughed in time periods are for those tasks, so that they can create a calendar and then begin the process of populating each of those tasks. Mrs. Kim Hawkins, Human Resources Director, advised members that she spoke with the references for three of the executive recruiting firms: Colin Baenziger and Associates; GovHRusa; and The Mercer Group. Staff recommended retaining The Mercer Group for the full recruitment for the City Manager. Responding to Mr. Neil regarding the timeline, Mrs. Hawkins advised that Mr. Deutsch indicated that interviews would be conducted November 13th and 14th, noting that she thought Mr. Deutsch’s timeline was a little aggressive for the City. Mr. Lindell, noting that The Mercer Group is local, asked if there were any potential conflicts of interest that might cross the City of Dover with this particular group. Mr. Taylor suggested that Mr. Deutsch could be asked about potential conflicts if he is retained. Mr. Slavin stated that he was not as concerned about the timeline as he was about the thoroughness of the search and the full vetting of a candidate. He suggested that they not create a self-made rush to fill a position by a certain date because it will limit the pool of candidates that they will be able to choose from. Mr. Neil moved for approval of Staff’s recommendation to retain The Mercer Group for the full recruitment for the City Manager. The motion was seconded by Mr. Taylor and unanimously carried.

CITY COUNCIL MEETING OF JULY 13, 2020 PAGE 19 APPOINTMENT RECOMMENDED BY COUNCIL PRESIDENT HARE - DOWNTOWN DOVER PARTNERSHIP BOARD OF DIRECTORS - RALPH L. TAYLOR, JR. (TO FILL THE UNEXPIRED TERM OF DAVID L. ANDERSON - TERM TO EXPIRE MAY 2021) By consent agenda, Mr. Neil moved for approval of the appointment of Ralph L. Taylor, Jr. to the Downtown Dover Partnership Board of Directors (to fill the unexpired term of David L. Anderson - term to expire may 2021), as recommended by Council President Hare. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote. 2020/21 ANNUAL COMMITTEE APPOINTMENTS (DEFERRED DURING THE ANNUAL MEETING OF MAY 11, 2020) By motion of Mr. Neil, seconded by Mr. Lindell, and carried by a unanimous roll call vote, the following appointments were approved, as recommended by Mayor Christiansen. Election Board At-Large: Juanita F. Walker (Three-year term to expire May 2023) Third District: James W. Brockton (Three-year term to expire May 2022)(Current term expired 5/19) Planning Commission - Three (3) Year Terms to Expire June 1, 2023 Bobby Jones - At-Large (Reappointment) Holly L. Malone - First District (Appointment to fill the expired term of Deborah L. Edwards) CITY MANAGER'S ANNOUNCEMENTS None. COUNCIL MEMBERS' ANNOUNCEMENTS None. Mr. Neil moved for adjournment, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 7:50 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of July 13, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\07-13-2020 REGULAR CITY COUNCIL MINUTES.wpd

City of Dover Police Department Annual Report Complaints Five Year Comparison 45,000 44,000 43,692 42,822 43,026 43,000 42,000 41,580 41,000 40,000 39,131 39,000 38,000 37,000 36,000 35,000 34,000 33,000 32,000 31,000 30,000 2015 2016 2017 2018 2019

City of Dover Police Department Annual Report Total Group A Crime Five Year Comparison 7,000 6,299 6,000 4,993 5,041 4,902 5,000 4,698 4,000 3,818 3,280 3,037 3,000 2,856 2,859 2,000 1,000 0 2015 2016 2017 2018 2019 • TOTAL • CLEARED 2

City of Dover Police Department Annual Report Violent Crime (Murder, Forcible Rape, Robbery, Aggravated Assault) Five Year Comparison 450 409 400 346 350 319 300 278 265 260 261 250 216 193 193 200 150 100 50 0 2015 2016 2017 2018 2019 • RECEIVED • CLEARED Seized Firearms 100 90 84 80 74 63 62 60 40 23 16 17 20 0 2016 2017 2018 2019 • INSIDE CITY LIMITS • OUTSIDE CITY LIMITS 3

City of Dover Police Department Annual Report Robberies Five Year Comparison 70 65 60 50 52 50 50 46 40 30 20 10 0 2015 2016 2017 2018 2019 4

City of Dover Police Department Annual Report Burglaries Five Year Comparison 120 110 100 90 81 80 66 60 57 40 20 0 2015 2016 2017 2018 2019 5

City of Dover Police Department Annual Report Drug Charges Five Year Comparison 1000 900 865 847 791 771 800 738 718 719 699 710 700 675 600 500 400 300 200 100 0 2015 2016 2017 2018 2019 • TOTAL • CLEARED 6

City of Dover Police Department Annual Report Property Crime (Burglary, Theft, Motor Vehicle Theft, Arson) Five Year Comparison 4000 3500 3409 3000 2500 2000 1914 1920 1937 1708 1500 1307 1000 744 692 609 598 500 0 2015 2016 2017 2018 2019 • TOTAL • CLEARED 7

City of Dover Police Department Annual Report Crime Clearance Comparison Chart CITIES WITH POPULATION OF 25,000 TO 49,999 NATIONAL 20 18 DOVER 2018 DOVER20 19 CLEARED/TOTAL VIOLENT CRIME (TOTAL) 50% 75% 64% 261/409 Murder 67% 100% 100% 4/4 Forcible Rape 32% 65% 45% 10/22 Robbery 35% 82% 75% 39/52 Aggravated Assault 58% 76% 64% 211/331 PROPERTY CRIME (TOTAL) 23% 3 1% 36% 848/2325 Burglary 15% 74% 74% 67/90 Theft 25% 32% 35% 758/2137 Motor Vehicle Theft 16% 18% 22% 20/89 Arson 26% 100% 56% 5/9 FORCIBLE RAPE Rape by Force * 67% 46% 6/13 Assault to Rape * 100% 0% 0/2 ROBBERY Firearm * 78 % 63% 17/27 Knife * 67% 71 % 5/7 Other Dangerous Weapon * 100% 100% 4/4 Strong-arm * 82% 93% 13/14 AGGRAVATED ASSAULT Firearm * 62% 46% 78/168 Knife * 85% 71 % 29/41 Other Dangerous Weapon * 88% 88% 83/94 Hands, Feet, Other * 74% 75% 21/28 BURGLARY Forcible Entry * 73% 80% 47/59 Unlawful Entry, No Force * 82% 63% 19/30 Attempted Forcible Entry * 50% 100% 1/1 MOTOR VEHICLE THEFT Autos * 20% 24% 19/80 Trucks and Buses * 25% 0% 0/1 Other Vehicles * 8% 13% 1/8 ARSON Structural * 100% 43% 3/7 Mobile * 100% N/A N/A Other * 100% 100% 2/2 *FBI ceased tracking these areas by population comparison in 2017 NATIONAL FIGURES NOT AVAILABLE FOR 20 19

City of Dover Police Department Annual Report Crashes Five Year Comparison 2,050 2,014 2,000 1,946 1,950 1,900 1,879 1,856 1,850 1,817 1,800 1,750 1,700 2015 2016 2017 2018 2019 9

City of Dover Police Department Annual Report Traffic Arrests Five Year Comparison 18,000 16,890 16,000 13,878 14,000 12,000 11,761 10,000 9,281 9,384 8,000 6,000 4,000 2,000 0 2015 2016 2017 2018 2019 10

City of Dover Police Department Annual Report Grant Funding Summary The following funds from grants and other sources were received during the 2019 calendar year Agency Amount Donations from Local Individuals, Businesses and Agencies December 2019 Holiday Heroes Program $2,200.00 State Attorney General's Office Criminal Justice Council (CJC) Grants $17,850.00 State Law Enforcement Assistance Fund (SLEAF) Grants 72,124.08 DE Police Chiefs' Council (DPCC) SLEAF Grant for Annual Training Seminar 15,000.00 State Department of Safety and Homeland Security Emergency Illegal Drug Enforcement (EIDE) Grants 11 ,974.50 Office of Highway Safety Events and Equipment 19,395.15 State Aid to Local Law Enforcement (SALLE) Grants 20,376.90 Violent Crimes Fund Grant 147,749.35 US Department of Justice Edward G. Byrne Memorial, Justice Assistance Grant (JAG) administered for $61,856.00 the Dover and Symrna Police Departments US Treasury Federal Forfeiture Case Disbursements $80,895.34 Total $471 ,189. 73 11

PROMOTIONS Each year the Officers of the Dover Police Department take part in a highly competitive promotion process, the following Officers were promoted during 2019: SERGEANT Derek Lawson Jordan Miller James Stubbs MASTER CORPORAL Robert Barrett Caleb Rich Justin Richey Ian Thompson CORPORAL Brian Berns Matthew Krogh Nathaniel Warren PATROLMAN FIRST CLASS Lee Killen Tyler Loomis Timothy Mullaney, Jr. Thomas Rivera Logan Spicer 12

Awards Ceremonies The Dover Police Department held two Award Ceremonies in 2019. Officers and Civilians earned the following awards: 1 Police Chief’s 2 Valor 11 Life Saving 52 Distinguished Unit Commendations 3 Exceptional Performance 34 Perfect Attendance 29 Safe Driving 16 Service Achievement 4 DUI 4 Officer of the Quarter 4 Civilian of the Quarter 1 Officer of the Year 1 Civilian of the Year 1 Distinguished Citizen 13

ew worn Officer 2019 Patrolman Strovenscolv Larochelle, Patrolwoman Kaitlyn Slater, Patrolman Steven Vieira & Patrolman Brandon Clancy, Patrolman David Spence, Patrolman James Bush & Patrolwoman Siobhan Burton 14

Victim Services Unit Ms. Diane Glenn serves as the Department’s Victim Services Coordinator and provides crime victims with professional assistance and support. Each crime victim and their family are provided with a supportive environment to assist them through some very difficult times and decisions in their lives. Our goal is to help lessen the trauma suffered and provide support throughout the criminal justice process. Services provided to crime victims and their families vary in each case depending upon the needs of the individual. Services include: death notifications, crisis intervention, referrals to community based services, criminal justice updates, court accompaniments, assistance with filing for violent crime compensation through the state, as well as a host of other services as needed in each particular case. The Dover Police Department is committed to the fair, compassionate, and dignified treatment of all crime victims. We continue to strive to improve and enhance all services related to helping victims and survivors through such traumatic events. Below is a statistical breakdown for services provided in 2019: Age/Gender/Ethnicity 139 150 89 88 100 50 0 2 ~ 7 0.) 34 • • • • 0.) 50 9) 41 ,&> 32 ~<-,0.) ~<oO) 11 ~x 8 I• I ~e, 46 ~e, <J:- 0 8 I -~e, ~~ (::{~ "-:1'y ~'-.;, ~"5 '\ f$-"i> ~<_::; ~ ~"i> ~"ii "), 'V '? ~ (5 <o «.(l; ""i> Client Services Total Victims Served 251 Existing Victims Served 66 New Victims Served Victims Compensation Claim Call Outs Crisis Intervention -- 33 23 79 185 Personal Contact 66 Social Service Referrels 92 Criminal Justice Info 436 Telephone Contacts 142 15 0 100 200 300 400 500

2019 OFFICER RETIREMENTS Chief Marvin C. Mailey, Jr. 25 Years of Service Sergeant Gregory Hopkins Sergeant Matthew Knight 24 Years of Service 20 Years of Service 16 Corporal Jason Pfeiffer 14 Years of Service

DOVER POLICE DEPARTMENT 2020 Executive Staff

Responsibilities include: Randy Robbins ■ Uniform Patrol Officers Captain of ■ Criminal Investigators Operations – Major Case Detectives – Drugs/Vice/Organized Crime – Street Crimes w/LEO Partners ■ Special Enforcement/Services – Motorcycles – Community Policing – Police Cadets – Parking – Animal Welfare – School Resource Officers

Goals: Operations Division 1) Timely and Professional response to Calls for Service 2) Increase the Visible Presence of Police Protection in Neighborhoods 3) Renewed Focus on Community Policing Strategies  To Reduce Crime  To Improve the Quality of Life  To Expand Relationships  To Promote Dover as a Destination 4) Reduce Traffic and Pedestrian Accidents  Through Education  Through Enforcement 5) Reduce incidents of Robbery, Burglary and Assault  Through proactive behaviors  Maintain Clearance Rates above the National Average

Responsibilities include: Chris Hermance ■ 911 Dispatch Center Captain of ■ Police Records Administration – Criminal and Traffic – Emergency Communications – Freedom of Information ■ Information/Digital/Electronic Technology ■ Victim Services ■ Police Budget ■ Supply and Logistics ■ Maintenance & Repair – Facility – Equipment

Goals: Administrative Division 1) Finalize Implementation of new Dispatch Software 2) Upgrade records systems to improve collections and revenue 3) Information Technology  Acquisition and improvement to camera systems  Migration to a new digital evidence management system  Enhance data storage capacity and management 4) To continue to provide information, resources and referrals based on victim/survivor needs 5) Modernize fiscal responsibility via technology 6) Sustainability for the current pandemic and preparation for the future

Responsibilities include: Kevin Kober ■ Accreditation Captain of – National (CALEA) Professional – State of Delaware Standards ■ Crime Analysis ■ Planning – Organizational – Strategic ■ Training ■ Policy/Procedure Manual ■ Internal Affairs – Civilian Complaints – Supervisory Referrals

Goals: Professional Standards Division 1) Prepare for successful defense of pending re-accreditation 2) Expand use of data/evidence/intelligence to inform decisions 3) Meet recruitment/retention challenges  To be ready for high volume onboarding  To Improve the Diversity of the Agency 4) Meet recurring and special Training challenges  Mandatory hours related to police credentials  Expanded hours related to Use of Force/Citizen Safety 5) Complete review/update of Policy Manual 6) Deploy new Internal Affairs software package  Expanded Data Collection  Improved Transparency

Unit Commanders Lieutenant Aaron Dickinson Lieutenant Jordan Miller Investigations Patrol

Unit Commanders Lieutenant Robert Roswell Lieutenant Paul Kuntzi Internal Affairs Special Enforcement

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole was held by video conference on July 14, 2020 at 6:00 p.m., with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Taylor, and Mr. Lindell. Mr. Cole was absent. Civilian members present via video or telephone for their Committee meetings were Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration), Ms. Maucher (Utility), and Col. Dix, Ret., and Mr. Caldwell (Parks, Recreation, and Community Enhancement Committee). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Sudler and unanimously carried. Proposed Ordinance - Staff Substitute #2 (SS#2) for Ordinance #2020-05 - Amending Chapter 22 - Buildings and Building Regulations, Art IX - Lodginghouses and Art X - Rental Dwellings, Appendix F - Fees and Fines, and Article 12 - Definitions Mr. Dave Hugg, Director of Planning and Community Development, reviewed Staff Substitute #2 (SS#2) for Ordinance #2020-05. During the Committee of the Whole meeting of February 25, 2020 this item was referred to staff. Staff recommended adoption of Staff Substitute #2 (SS#2) for Ordinance #2020-05. Mr. Neil, regarding Section 22-355, suggested adding “or other fines and penalties,” which are going to be defined in 358. He noted he would add that because all they are saying is they are going to revoke the license, but the owner will be subject to fines and penalties, particularly if somebody is culpable or is assisting in illegal activity. Responding to Mr. Neil, Mr. Hare stated that if he is living in a house, he is probably going to make sure that the illegal activity is not happening since he is living there. Mr. Hare stated one of the top things is that they have to be the resident of the property. He noted that if somebody is committing an illegal crime on their property, they are probably going to step up and say something or if that person is going to be involved in it, then the police are going to get involved regardless of what the ordinance says. Mr. Neil stated that it is a little protection for the City at this point. Responding, Mr. Hugg stated he had no problem if they wanted to expand that language. Mr. Hugg noted that the provision about not knowingly allowing any illegal or criminal activities, is straight out of the concepts of nuisance law so it really makes it apparent to the owner that if they have no other grounds for taking legal action, they can invoke the concept of nuisance. Mr. Hugg stated they also have a provision later in the ordinance that has a “three strikes and you are out” rule, which essentially gives them one more protection from somebody who simply is just not being a good owner for whatever reasons and it is also founded in the notion of nuisance. He stated that any property cited three times as a nuisance or the location of illegal or criminal activity within a 12-month period loses its short-term rental license for at least the rest of the year.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 2 Responding to Mr. Anderson, Mr. Hugg stated that a single-family zone was included, but a multi-family was not was because those kinds of uses are traditionally in this area of the country, in single-family or duplex residences. He stated that they decided, early on, that since they are regulating this as a land use, that they would limit it to zoning districts where single-family ownership is the predominant activity. Mr. Hugg stated in some of his research, he determined that a lot of jurisdictions did not permit it in apartment districts in part because of the question of subletting and who was responsible. He noted that it was really just a policy decision that single-family zoning districts are where they find the majority of property owners. He noted that they felt it was a more manageable ordinance if they were limited to single-family. Mr. Hare noted that it was not apartment districts and it is like an apartment complex. He noted that they are already subletting their apartment, they would not be eligible to sublet a room in their apartment as Airbnb because they are not the primary owner of that apartment. Mr. Slavin stated that there is also a trend now that some of these Airbnb houses have self-corrected with COVID and that they are not being used, but that he thought it is just going to be the opposite. He stated he thought they are going to be used more because they are going to fly under the radar of some of those restrictions. Mr. Slavin stated in Section 22-355A, regarding that the person who is creating the Airbnb has to be a permanent legal resident of the City of Dover. He stated he was not sure what that means and was not sure what kind of legal standing they have from a constitutional point of view to require that. He asked what the thinking was behind that phrase and why they are limiting it just to residents. Mr. Slavin also asked if they do that for any other businesses in Dover. Responding to Mr. Slavin, Mr. Hare stated they did speak to Mr. Nicholas Rodriguez, City Solicitor, and that it is saying the person who is going to have an Airbnb needs to be the legal resident of that property. Mr. Hare stated that they have to live there, he guessed that means they are a legal resident of the City of Dover. Mr. Slavin stated that Section B did not say that, he stated it said no more than one property in addition to the owner’s primary place of residence. Responding, Mr. Hare stated that they have to be a resident of the City of Dover and they can have one other property that they can rent out as an Airbnb and be the legal owner of the property they are running. Mr. Slavin stated he pushed back gently on the permanent legal resident as a phrase. He stated that kind of hit at a citizenship issue, which a permanent legal resident is a citizenship status in the United States. He stated he did not think that is what they intended and if they do not, he would not go near that. Responding to Mr. Slavin, Mr. Hugg stated off the top of his head he could not think of any other businesses that they license that require people to be residents of the City of Dover. Mr. Hugg noted that he had not thought of that. Mr. Hare suggested that they change it to where the person has to be the resident of the property. Mr. Slavin noted then they would have to strike Section B in its entirety. Mr. Hugg stated he would discuss that language with Mr. Rodriguez. Mr. Slavin expressed his concerns that they are creating a precedent with this and asked if they are sending a wrong signal to the business community that are being more restrictive about businesses. He noted that in Section 22-356A, where they have a formula for the number of guests, it shall not exceed twice the number of bedrooms, maximum of eight occupants at any time. He stated it kind of reminded him of the issue of Oxford Houses that they have in the City. When an Oxford House opens in a community, he personally supports the Oxford House model, but when they open in a community there is typically a concern about the number of residents they will have. He stated they bumped into this issue as it relates to

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 3 fair housing. Mr. Slavin stated that he would just want to make sure that whatever they are prescribing here meets that test that they have faced in other places as well. Mr. Slavin asked Mr. Hugg to research this topic. Mr. Hugg stated he found the calculation for occupancy in a lot of other ordinances in varying forms, but they will take a look at that as well. Responding to Mr. Slavin, Mr. Hare stated that they spoke with five people who owned and operated an Airbnb and they were all residents of Dover. Mr. Hugg noted that they all had been in business for some period of time. Mr. Hare also stated they were residential. Mr. Slavin stated he did not want to discredit their input and appreciated it, but if he were an owner of one of these businesses and lived in the City of Dover, of course he would recommend that no one but people who live in the City of Dover can run this business. Mr. Slavin requested a little balancing on that issue. Responding to Mr. Slavin, Mr. Hugg stated he briefly spoke with Ms. Judy Diogo, Central Delaware Chamber of Commerce (CDCC) President, and that she was most concerned in the previous version with the idea of the lodging tax. That upset her more than anything else because the law does not actually apply to B&Bs or Airbnb’s, so they took that out. He stated he sent her an earlier version, but has not heard much back from her. Mr. Hugg stated he is certainly willing to reach back out again. Mr. Hare stated he spoke with Mr. Tom Kramedas, President of Axia Management, and that he had no problem. He noted the people Mr. Kramedas is representing said that they understand Airbnb’s and the work that Mr. Hugg has done is okay, because the person is a resident or the legal owner of the property and lives in the City. Mr. Hare stated that their only concern is the fact that there are some people that come into the City, buy a four or five bedroom house, and then turn it into a hotel and do not have to meet any of the hotel requirements. Mr. Slavin stated he would recommend that if it is coming to City Council in two weeks, in the intervening two weeks, a copy of it and an invitation for comment be sent to both the CDCC and to Kent County Tourism so they can obtain their comments and make sure that they have been included in that process. Mr. Sudler also recommended that the State Human Relations Division have an opportunity to review this as additional eyes. Mr. Neil stated that they are talking about having people who care about the City be the owners, as opposed to an outfit that comes and takes the money out of it. He noted they could be an international conglomerate and that profit never comes back to the City. He expressed that his concern is to make sure that they have people who are responsible and have an interest in the success of the City. Mr. Neil stated, regarding Mr. Slavin’s concern for the occupancy, there are safety issues because he does not know what the requirements are in terms of a fire or egress that has to be or sprinklers that would happen during an emergency. He noted they have to weigh the safety of the people who are using the facility. Mr. Lindell stated he did not feel comfortable sending the ordinance to Council even with the reread process and prefers to refer it back to Staff. He noted that then they can reach out to all the interested parties to get their input as well the Council members and add their thoughts and opinions. Mr. Lindell noted that it will be easier if and when it does pass that they have a cleaner resolution and people understand where they are coming from when it gets to the Council floor.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 4 Mr. Hare encouraged Council to let Mr. Hugg know what they would recommend. He stated it will be complaint driven by the neighborhood and not something that they are going to be out looking for issues with. Mr. Contant stated that he believed more so in property rights as long as people are safe. He noted if someone is willing to buy a property, they should be allowed to do mostly what they want to do with it, provided it is not criminal in nature. Mr. Contant stated that in the Village of Westover, they have almost 100 townhomes and they have got another 60 to 70 duplexes that he did not think fell under single-family homes, but they are also not apartment complexes. He stated according to the Staff substitute, it is not applying to them, but he thought they would be setting up an unfair unequal advantage for certain residences over other ones and that they need to be careful in doing that. Mr. Hugg clarified that townhouses, duplexes, and traditional single-family homes are all single-family homes, even if they are attached. They are a different form of property than an apartment complex building, it is built as a multi-family structure. He stated there is a distinction in zoning that recognizes that there are variations in single-family residences. Responding to Mr. Contant, Mr. Hugg stated that he believed the same zoning applies to condos. Mr. Hare stated that they talked to Mr. Rodriguez about this and as long as it is a single-family residence and they own it, they can do an Airbnb if they want. Mr. Neil moved to recommend referring Staff Substitute #2 (SS#2) for Ordinance #2020-05 back to Staff, seconded by Mr. Sudler. Mr. Anderson stated that he would like to see if Staff can get a fair housing opinion. He stated that he did not see where that will be a problem because they are not talking about somebody living there, but they are talking about safety issues and occupancy. Mr. Neil moved to recommend referring Staff Substitute #2 (SS#2) for Ordinance #2020-05 back to Staff. The motion was seconded by Mr. Sudler and unanimously carried. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Contant and unanimously carried. Meeting adjourned at 6:41 p.m. UTILITY COMMITTEE The Utility Committee met with Council President Hare presiding in the absence of Chairman Cole. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Anderson and unanimously carried. Water Production Division Proposed Operational Changes Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the Water Production Division proposed operational changes.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 5 Staff recommended beginning this operational plan to assist with the ground water resource for all stakeholders. This would be put into action after the completion of the Water Treatment Plant Process Improvement Project. Mr. Anderson asked if they were coordinating efforts with other users, particularly of the two deep water aquifers and if there is a coordination with other municipalities. Mr. Lyon stated he had not been informed by Delaware Department of Natural Resources and Environmental Control (DNREC) if they were actually putting a plan into place, and they have been informed about the issues. Mr. Lyon stated he has been at consortium meetings with different stakeholders throughout the area, DNREC and the Delaware River Basin Commission (DRBC). He stated he could reach out to DNREC and see if they have heard from other municipalities or users of this resource. Mr. Anderson stated he was in favor of this recommendation, but noted that they are such a small user of this aquifer. He noted that he hoped they were taking the lead and not merely going through a motion that is not out of their control. He asked Mr. Lyon to relay their concerns that there needs to be other coordination as well, while they have their cooperation, they need others. Mr. Anderson moved to recommend beginning this operational plan to assist with the ground water resource for all stakeholders. This would be put into action after the completion of the Water Treatment Plant Process Improvement Project, as recommended by Staff. The motion was seconded by Mr. Neil and unanimously carried. Update on Development of Provisions and Ordinance for Wireless Communication Facilities Mr. Matt Harline, Assistant City Manager, Mr. Dave Hugg, Director of Planning and Community Development, and Mrs. Dawn Melson-Williams, Principal Planner, reviewed a presentation titled, "Wireless Communications Facilities - Update on Development Provisions and Ordinances," (Attachment #1). Staff recommended discussion only at this time of preliminary documents, unless the Committee develops specific recommendations during discussion. Mr. Harline stated they are going to continue to refine agreements and licensing with pole attaching on City-owned poles and access to City right-of-way. He noted the information on page 34 of the packet has the final things that they will need to review before the proposed ordinances comes back to the Council Committee of the Whole, which right now they have set for August 11th. He noted that since there is no Council meeting on August 24th, they may have to adjust that timeline a little bit, but the idea would be possibly to have it finalized by September 27th. Mr. Harline stated that they should have proposed master license agreements with Verizon and AT&T before the City Council. Mr. Neil asked if the new lighting system for the City could be used for this purpose and if it was an extra cost to do that. Responding, Mr. Harline stated that the lighting system that they are working on, that originally came out of the survey by Citelum, can have wireless technology to adjust lighting. Mr. Harline stated that for other purposes, these facilities would be either in addition to or on separate poles. He noted that there are some applications where 5G and 4G technology, when in the City, will assist with the management of that lighting system. They would need to do this ordinance and design whether or not they are getting a smart street lighting program. Mr. Harline stated this could assist a smart street lighting program, but it is possible to do that without so they are independent, but they do work together.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 6 Responding to Mr. Neil, Mr. Harline stated, regarding the master licenses, others could come in and apply and have a master license with them. Mr. Harline stated he would expect at least T-Mobile, Sprint, to come in at some point and other major organizations that are deploying at 4G, 5G wireless network capacity. He noted that these have to be every several hundred feet to get a network, a mesh, and part of the effective prohibition is preventing them from developing that mesh. Responding to Mr. Anderson, regarding the small wireless provisions review, Mrs. Melson-Williams stated that it is written as 10 days, and believed it is probably calendar days. She stated they can confirm that one way or the other. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 7:29 p.m. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Due to the absence of Mr. Bobby Wilson, Mr. Anderson requested that item #4 – Mr. Bobby Wilson and Wilmington Hope Commission be moved to the next Parks, Recreation, and Community Enhancement Committee meeting. Mr. Neil moved for adoption of the agenda, as amended, seconded by Mr. Hare and unanimously carried. Review of Active Recreation Area Plans (Request for Cash-in-Lieu) - Landing Square Apartments - 600 Bay Road (Planning Reference #C-20-02) Mrs. Dawn Melson-Williams, Principal Planner, reviewed the active reaction area plans (request for cash-in-lieu) at landing square apartments – 600 Bay Road (Planning Reference #C-20-02). Staff recommended approval of the active recreation area plan with the comments and conditions provided and acceptance of the $98,387.52 cash-in-lieu of recreation area construction donation, as the amount complies with the requirements of the Zoning Ordinance. Col. Dix stated that he did not find grass on the entire layout and it gives him the appearance of a New York City apartment layout. He noted that he did not know where a person exercises a dog in that type of environment or for human exercise. He stated that every tree that is on the plan is used to screen the apartment complex from two restaurants and Verizon store and that there are no trees for beautification or shade in the layout. Col. Dix questioned the bike parking. He stated that is a place where bike parking is designated, and it is not going to withstand that neighborhood. Mr. Johnathan Street, Becker Morgan, stated that the State Police administrative offices are going in the building which is under construction. He noted that the plan and application provided is essentially the developer’s proposal for phase two. Mr. Street stated that they have stripped the retail out of the plan and

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 7 proposed an additional 20,000 square foot office space and the 80-unit apartment complex. He noted that active rec with the initial application was pretty generalized as an internal clubhouse and the rooftop of fourth-floor deck. Mr. Street stated that in the DAC and Planning Commission comments, it was requested that they give some kind of a further explanation of what is proposed. He stated that what the developer is proposing for the building itself is akin to a multimedia clubhouse room, coffee bar, game room with shuffleboard or other games and activities for the residents themselves, a library with computer access, and a fitness center with after hour’s access. Then, the fourth floor sundeck would obviously be for the residents too, which would be facing the western side of the building or the internal side of the complex itself and would lend itself to chairs, lounge activity and larger games, for the residents to do outside up on the fourth floor. Mr. Street stated as far as staff's recommendations and comments with the report that was provided to them, they do not have many comments. They do not disagree and will work on connectivity. He stated a lot of the issues they fight with the site right now is based on the amount of trees and plantings that are proposed and required by City code and working within that to propose better connections to the Bay Road Trail System. Mr. Street stated one of the questions they had was that the comment on the report says to provide indoor parking storage. He stated right now, they are looking at a number of what is required by code, which is external bike storage, but also covered bike storage to try and propose. Mr. Street noted that when looking into those options, they can discuss the indoor bike storage, but providing separate rooms and separate closets for indoor bike storage was not something that they were proposing as of right now. He stated that this is going off of the developer themselves, who is listening to, not just their current residents from other facilities, but their history with building and running these types of environments. Other than that, he is sure they will develop additional open space and non-paved areas as this plan gets further developed. Responding to Mr. Neil, Mr. Anderson stated the issue tonight is the recreation plan and the Planning Commission deals with the rest, that includes whether or not the Committee accepts the cash-in-lieu or refers it back to Staff with instructions on developing another alternative. Mr. Caldwell expressed his concerns that they not go overboard with recreational activities, because they can have so much going on and more activity than they really want to have out there. He noted that they have the public starting to live in these facilities, it could be a little more than they want to deal with for the City. Mr. Anderson asked which other developments of this type had the developer done in the area in Delaware and what prompted the sudden change over to making it an apartment. Responding, Mr. Street stated this is more driven by the end user and the end tenant, at least for the 20,000 square foot building. He noted that it started about three years ago. They had a plan in place then and as they have switched tenants and gotten new tenants, the plan has kind of tweaked and changed as they get new tenants and are signing long-term leases. Mr. Bill Krapf, Capano Management Inc., stated they originally had a larger grocer that they were working with and that fell through, then they developed a relationship with the State Police. He noted they got them and they have another State agency going in there and they thought this would lend itself to a mixed use development. Mr. Krapf stated they are the developer and manager of over 5,000 residential units through about 20 different communities, most of them are in the State of Delaware, most are in New Castle County, a few in Sussex County and two communities in Florida. He noted they are developing a community in

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 8 Camden, Delaware right now. Mr. Anderson asked when it comes to communities designed like this, with very little natural recreation that is mainly in a commercial office area, have they had any feedback with this similar design, but with the internal recreation as this community has. Mr. Krapf stated as far as communities that they have developed like this, no. He stated they do have a community of one building, 68 units, on the Christina River in Wilmington, it is in a commercial district and has an internal community space that is very similar to what they are proposing here. He noted that they are full and have a waiting list. Col. Dix noted that this would be the first apartment complex in the Dover area that has no grass. Mr. Street stated that there is grass proposed for the project. There are a lot of trees planted on the project as well, but there is grass. Mr. Street stated everything surrounding the building itself, with the exception of the sidewalks and the access to the building itself, is grass. Mr. Neil moved to recommend approval of the active recreation area plan with the comments and conditions provided and acceptance of the $98,387.52 cash-in-lieu of recreation area construction donation, as the amount complies with the requirements of the Zoning Ordinance, as recommended by Staff. The motion was seconded by Mr. Caldwell and unanimously carried. Consideration of Request to Delaware Congressional Delegation Regarding Disposition of Wetland Pond Adjacent to Pat Lynn Drive at the Site of the Proposed New Middle Schools Mr. Sudler reviewed the background information regarding the consideration of the request to Delaware Congressional Delegation regarding the disposition of the wetland pond adjacent to Pat Lynn Drive at the site of the proposed new middle schools. Mr. Sudler stated their constituents in the Fourth District at Woodcrest have asked them to put something together as a last effort to get approval to get that area back-filled in. Due to recent discussion with the Capitol School board members, some of the constituents, and Mr. Dave Hugg, Director of Planning and Community Development, they have come up with a formal draft letter to send to the United States senior and junior Senators and the At-Large Congressperson. Mr. Sudler stated he welcomed feedback and additional information, if needed, to be added to the letter. He stated they plan on sending the letter by the end of the month, if approved and has met the satisfaction of City Council and the Capitol School District, they are anticipating their approval because they have told them in previous meetings that they are in agreement with back-filling the area, the only holdup is federal approval. Mr. Sudler stated that it appears the Army Corps of Engineers has jurisdiction over that area. Mr. Sudler stated that if they cannot gain approval or if it is not within federal jurisdiction, then at least they can get a letter of support from the U.S. Representatives stating they are in agreement to file for City records. He stated they are just trying to do due diligence and to make sure that there is a consensus among all parties to move forward and bring some relief to their constituents as soon as possible Mr. Anderson stated they have been working on it for a few years now and hopes they are finally getting to a place of resolution. He noted that they are moving forward with this in cooperation with the school board. He stated they have a situation where there is an artificially created wetland which they believe has a deficiency and is creating safety problems, including sinkholes, property damage and creating safety hazards, expenses, and trees are starting to fall in.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 9 Mr. Anderson stated he was able to bring that to the attention of staffers in the United States Senate Environmental and Public Works Committee. He noted that the Army Corps of Engineers claimed that they had never heard the safety concerns before and asked that the letter highlighting the safety concerns, in particular, be sent back. He stated they have a good chance of one of two things. Number one will be mitigation and it is almost certain, because of these concerns, it will be allowed to move this wetland. Mr. Anderson stated if that application is put in place and another site is the design, because this one was done to move another wetland from another area and they moved it here, it should have been moved to the back of the property, but it was not. Mr. Anderson stated there is also the possibility, which is less of a possibility that they may allow it to be filled in. He is currently having a review of it. He stated that the application will have to be put in by the owner of the property, which is the school district either way, but the support of the City will be an outlining. Mr. Anderson stated that this is their opinion of what should happen, so therefore, whether it is mitigated or filled in will be somebody else's distinction, it does not hurt them to make the best case that they can. Mr. Gregory Moore, Becker Morgan representing Capital School District, stated they are doing the design of their new school and the wetland has been a big issue in the process. He stated that this is a federally protected wetland and Becker Morgan, along with the previous superintendent, had Mr. Michael Yost, U.S. Army Corps of Engineers, out to walk the site and they discussed whether it was a wetland. Mr. Moore stated that Mr. Yost informed them that it was, then they had it evaluated by a wetland specialist who also stated that it is a protected wetland that meets the criteria of the Corps. Mr. Moore stated they had a meeting in Dover with Mr. Yost and the district and were told, in no uncertain terms, that they would not get a permit to fill the wetland because of its protection. Mr. Moore stated because of the plans they had on the site, Capital School District owns the property, but has no use for this area. He stated their buildings, parking, and fields are located in the back of the property, closer to where the old Dover High School was. He noted that they are removing all of the parking that is along the back of the neighbors in this area because they do not need the parking like Dover High School needed. He stated that the piece of property becomes unusable to them, even though they own it. Mr. Moore stated they do not take exception to this pond being filled. He noted they appreciate the neighbor’s complaints and concerns and have met with them many times. He stated that the problem is that it cannot be filled without the Corps’ approval. He stated they have in writing, a letter that was presented to them that they provided the Planning Commission and the City that says with the plan that they have, it cannot be permitted. Mr. Moore stated they believe that unless the Federal Delegation intervenes and gives the approval to fill it, it is a waste of the Capital School District’s money to make an application to the Philadelphia district. Mr. Moore stated that at Becker Morgan, they want to be a good steward of the school districts’ money. Mr. Moore stated they support City Council making a notice on a letter to the Federal Delegation to see if they can do anything. He noted that the wetland was created in the early 2000s and there is nothing that is a part of the wetland system or any of the pipes that the school district uses at all. It drains Pat Lynn Drive and a portion of Walker Road as well as other portions of the City. He noted that it is really a community drainage system that drains another portion of the City and it does not offer any help to the new school.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 10 Mr. Moore noted that the district is aware that the neighbors are very vocal about their neighborhood and it is an old community. He stated, starting next week, they will be installing an opaque fence that will run the entire boundary of all of their properties. He stated they will be taking down the 45-year old metal fence and put up a vinyl fence so that folks have a good screening. He also stated they are going to be removing trees that people have complained about and are going to increase the maintenance. Mr. Moore stated they have hired an outside company to do that and will include spraying for bugs and fish in the pond to eat larvae for insects. He stated they will also be doing grass cutting in this area once a week before the school is actually built through an outside vendor. He noted once the school is built, they will have their team of landscapers and property folks that will be there on a weekly basis to make sure that the property stays as high category of property as it can. Responding to Mr. Anderson regarding substituting another property for the wetland, Mr. Moore stated that they believe if the Corps were to permit filling this wetland, they would require another wetland twice this large, perhaps three times this large. He stated they do not believe it makes sense to relocate what has been a nuisance to the neighbors there to somewhere else on the property. Since the wetland has been built, there is now a new community on the other side of the high school, so moving it from one side to another is just going to move a nuisance. Mr. Moore noted they do not think that makes any sense to be on this property or to be on other school properties because of the nature of their use, kids and safety issues. He stated that the City actually has a better option, perhaps down by the St. Jones. He noted that the City owns the property down there, where the old treatment plant was or other properties. Mr. Anderson stated Mr. Moore liked the option of looking at City preserved property. He noted there would be a possibility of working to utilize that to relocate a wetland. Responding, Mr. Moore stated they believe it should not be on this site and would work with the City to talk about other options. Mr. Anderson stated he liked that option and that it was something that he would like to see come out of tonight’s meeting, a referral to the staff to discuss that particular issue. Responding to Mr. Anderson, Mr. Slavin cautioned against Staff to start looking into the issue, only because the decision on swapping lands for wetlands has to do with the scoring system rated on, not just acreage. He noted that it is an analysis that would be done by the U.S. Army Corps of Engineers on the ecological value of the lands. Mr. Slavin stated they could end up doing a lot of work identifying areas that simply would not score out and they may want to initiate that conversation with them informally so that they do not get on the wrong foot when they start on that process. Ms. Linda Goodnight stated they understood the stormwater and asked about the area on the other side of the storm water drainage. Responding, Mr. Moore stated the neighbors believe that this pond actually serves Capital School District’s property or building, but it does not. He stated they do not have any use of the pond or system for the school. Ms. Goodnight stated she never felt it had anything to do with the school. Dr. Sylvia Henderson, Capital School District Interim Superintendent, stated she shared Mr. Moore’s remarks. Mr. Anderson stated he would have an addition in the header after Fourth District City Councilman to add, “and undersigned Councilmen,” because he hoped this would be approved and receive the signatures of everyone on City Council.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 11 Mr. Sudler moved to recommend pushing the letter to City Council for endorsement with proper signage and proofreading with Capital School District. The motion was seconded by Mr. Caldwell. Mr. Taylor thanked Capital School District for being good stewards and great neighbors. Mr. Neil stated that he would be moving this item forward as good faith for those residents in the area who basically have to put up with the problems that have occurred. He also thanked Mr. Moore and Capital School District for bringing forth the information. Mr. Sudler moved to recommend forwarding the letter to City Council for endorsement with proper signage and proofreading with Capital School District. The motion was seconded by Mr. Caldwell and unanimously carried. Renaming of New Street Park to Bishop L.T. Blackshear Park Mr. Slavin provided background information regarding the renaming of New Street Park to Bishop L.T. Blackshear Park. Members of Council Committee of the Whole recalled Bishop Blackshear’s contributions to the community and relayed several of their personal experiences with him. Mr. Anderson requested that they place in the record any commendations or proclamations, if they had one at his funeral, added to the record. Mr. Lindell stated that as a City they need to do a better job telling their story. He suggested with any dedication of any park that they provide some historical context and the story of who these individuals were. Mr. Hare moved to recommend the renaming of New Street Park to Bishop L.T. Blackshear Park. The motion was seconded by acclamation, and unanimously carried. Mr. Bobby Wilson and the Wilmington Hope Commission Due to the absence of Mr. Bobby Wilson this item was deferred to the next Parks, Recreation, and Community Enhancement Meeting. Summer Park Activities Update Mr. Matt Harline, Assistant City Manager, and Ms. Carolyn Courtney, Administrative Assistant, Parks and Recreation Department, reviewed the Summer Park Activities Update. Responding to Mr. Sudler, Ms. Courtney stated they posted signs at the basketball court on Kirkwood Street. She stated they took down the actual rims and that is about all they could do. She stated she was not sure what happened on Kirkwood Street, but would check on it. Mr. Harline stated he spoke with Mr. Robin Eaton, Director of the Parks and Recreation Department. He noted that based on the new guidelines people are not supposed to play close defense, but there are guidelines by which they can be opened. Mr. Harline stated they have removed rims in other places because everything they did to try and prevent people from playing basketball, when it was completely banned, did not work. Mr. Anderson noted that there is a lot of positive research that outdoors is different than indoors which is why the Department of Public Health (DPH) has recommended that. He noted that they did contact tracing on tens of thousands of people and only counted one that had an outdoor contact. Responding to Mr. Anderson regarding new guidelines issued by DPH, Mr. Harline stated they have been trying to follow

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 12 the Governor’s guidelines and that they can review the guidelines on basketball. Mr. Harline stated that they actually had to do a more extensive protection back when the guidelines said that basketball could not be played, but they will review those and see if they can open up more basketball courts. Mr. Anderson stated it would be possible if it can be done safely. Responding to Mr. Anderson, Ms. Courtney stated that Ms. Sherwanda Rachel-Speaks, Recreation Program Specialist, spoke to Mr. Eaten about whether they can get the outdoor movies up. Ms. Courtney stated they are even looking at using the green and doing them there, possibly looking at a Tuesday evening. She stated that it is something that they are going to move forward on and get up and running hopefully in the next month. Mr. Neil moved to recommend acceptance of the Summer Park Activities Update, seconded by Col. Dix, and unanimously carried. Library Reopening Plan Mr. Matt Harline, Assistant City Manager, and Ms. Patricia Crosby, Interim Library Director, reviewed the background information and analysis regarding the Library Reopening Plan. Staff recommended a soft reopening on Monday, July 27 with a full Grand Reopening on August 10. If the Committee is in agreement the Committee should direct staff to proceed. Option B would be to push the dates back by a week or two. Mr. Harline stated that due to information they received this week, they were now recommending a soft opening on August 3rd. He noted that the reason is that it would give them a chance to better coordinate with Sunstates Securities, their security detail under the State contract, because they schedule two weeks out, giving them another week from this meeting would help a lot. Mr. Harline stated they are also scheduling training with Advantech and it would be better that week because the main person for the training is on vacation. Ms. Crosby noted that the grand reopening would be later in the month of August the 17th or the 24th. She stated that Mr. Brian Sylvestor, Library Director, and Ms. Meegs Johnson, Assistant Library Director, will be starting on Monday July 20, 2020. Mr. Neil stated he received a complaint for someone who he presumed was either an employee or a volunteer at the library with concern. He noted that the information in the packet that was available to the public to look at was very complete and had no problem with that. He stated that even in that packet, it indicated that it is going to be a little bit flexible depending upon certain circumstances and that it has been pushed back. Mr. Neil stated he asked this individual to comment on it and let him know what they thought, but he has not heard back from that individual. Mr. Neil noted that he is anxious for the library to be open because he is a reader and looks forward to it and greeting the new folks that are coming in. Mr. Harline stated that their modified request would be to establish a Monday staff day and then have it open from 10:00 a.m. to 1:00 p.m. and 3:00 p.m. to 6:00 p.m. for the public, Tuesday through Saturday. Then have the building closed to the public from 1:00 p.m. to 3:00 p.m., with curbside delivery and pickup available and they do some staff cleaning in there.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2020 PAGE 13 Mr. Lindell stated they have asked their City employees to head back to work and to accept certain risks. He stated when he thinks about leadership, you lead from the front and it seems like they are asking their employees to go back to work, but they are still having meetings online and not in person. Mr. Lindell stated they should not just dismiss employee issues when it comes to concerns about their safety and going back to work, even if they think it is premature to go back. Responding to Mr. Hare, Ms. Crosby stated as of last Thursday, the County building is not physically open and they have been doing curbside. She noted that they have weekly director meetings for all of the libraries in the State of Delaware. Mr. Anderson noted that there are two small libraries currently open and they are proposing to open in August, not July. Ms. Crosby noted that the both of those small libraries are in Sussex County. Mr. Neil moved to recommend approval of Staff’s revised recommendation with the understanding that it could change, depending on circumstances. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Neil moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Hare and unanimously carried. Meeting adjourned at 9:05 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 9:05 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\07-14-2020 CCW Minutes.wpd Attachments Attachment #1 - Presentation titled "Wireless Communications Facilities - Update on Development Provisions and Ordinances”

ATTACHMENT #1 Council Committee of the Whole Meeting of 07/14/2020 WIRELESS COMMUNICATIONS FACILITIES UPDATE ON DEVELOPMENT OF PROVISIONS AND ORDINANCES JULY 14, 2020 – COUNCIL OF COMMITTEE OF WHOLE: UTILITY COMMITTEE MEETING

PURPOSE  To establish uniform standards for the siting, design, permitting, installation, maintenance and use of Wireless Communication Facilities in the City of Dover.

TASKS UPDATE  Update to CCOW-Utility Committee on February 11, 2020; directed Staff to continue  Topic continues to be worked on by Staff of City Manager’s Office, Electric Department, Planning Office, and Department of Public Works  City continues to utilize Cohen Law Group as subject matter/legal resource  City Manager’s Office (Assistant City Manager) serves as leader in coordination among City Departments, law firm, and industry representative inquiries  Planning Office continued work on refinement of a WCF Ordinance  Planning Office & Electric Department worked on development of SWCF Design Manual  Electric Department & City Manager’s Office working on Master Licensing Agreements for pole attachments and licensing (on City owned poles and rights-of-way)

WIRELESS COMMUNICATIONS FACILITIES Small Wireless Communications Facility Non-Tower WCF Tower Based WCF

EXHIBIT A: PRELIMINARY DRAFT OF WCF ORDINANCE (WCF ORDINANCE VERSION 1A – PLANNING 7-8-2020)  Development of Ordinance for adoption of regulations into Dover Code of Ordinances by creating new section Zoning Ordinance, Article 5 Section 23  Purpose  Definitions  Applicability  Type of Activity Determination  Application Procedures  Regulations & Standards by Facility Type  General Requirements

EXHIBIT B: PRELIMINARY DRAFT CITY OF DOVER SMALL WCF LOCATION, DESIGN, AND PERMIT APPLICATION MANUAL (SWCF DESIGN MANUAL 7-8-2020)  Development of a Small Wireless Communication Facility Design Manual  Definitions  General Standards  Antenna and Accessory Equipment Standards  Utility Pole Standards  Review and Approval  Approval Timing  Development of Application Checklist and associated forms

NEXT STEPS  Continuing Ordinance Drafting Work:  Coordination between WCF Ordinance & SWCF Design Manual  Cross-check with Zoning Ordinance  Cross-check with Dover Code of Ordinances  Determine Fees for Permit/Application Types  Establish Application Review Processing Procedures

NEXT STEPS  Final editing & formatting of Ordinance and Documents  Legal Review  Continued development and refinement of agreements and licensing associated with attachment on City owned poles and access to City right-of-way  Timeline for Formal Review of Ordinance  Introduce Proposed Ordinance at CCOW  First Reading at City Council  Public Hearing & Recommendation by Planning Commission  Public Hearing, Final Reading & Adoption of Ordinance by City Council

QUESTIONS & COMMENTS 14 Port t.nlster Anteon.a I SG Antenna I WIRELESS COMMUNICATIONS FACILITIES

CITY OF DOVER City Council Meeting July 27, 2020 FISCAL YEAR JULY 1, 2019 TO JUNE 30, 2020 1 of 2 QUARTERLY REVENUE REPORT - PRELIMINARY As of June 30, 2020 FY20 FY20 100% ORIGINAL REVISED YTD % BUDGET FY19 FY18 GENERAL FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Property Taxes $ 14,071,700 $ 14,183,600 $ 14,173,000 99.9% $ 12,923,000 $ 12,714,400 2 Payment In Lieu of Taxes 525,000 525,000 557,900 106.3% 525,000 350,700 3 Transfer from Electric Fund 10,000,000 10,000,000 10,000,000 100.0% 10,000,000 10,000,000 4 Intrafund Service Receipts Electric 3,912,900 3,912,900 2,876,100 73.5% Not updated thru June 3,545,000 3,539,600 5 Transfer from Transfer Tax Fund 1,525,000 1,400,000 1,777,300 127.0% 1,638,500 2,023,100 6 Business Licenses 1,470,000 1,407,200 1,407,800 100.0% 1,437,500 1,473,300 7 Intrafund Service Receipts Water 1,067,800 1,067,800 784,900 73.5% Not updated thru June 844,100 836,450 8 Intrafund Service Receipts Wastewater 769,200 769,200 565,400 73.5% Not updated thru June 844,100 836,450 9 Sanitation Fees 3,076,600 3,076,600 3,069,000 99.8% 3,068,400 3,133,400 10 Permits & Other Licenses 1,724,000 1,254,000 1,053,600 84.0% 1,472,100 2,255,300 11 Transfer from Municipal Street Aid Fund 665,300 796,000 796,200 100.0% 806,300 666,100 12 Fines & Police Revenue 577,400 577,400 463,900 80.3% 571,500 613,100 13 Police Extra Duty Fees 520,100 281,200 270,100 96.1% June billing not included 579,900 517,800 14 Transfer from Police Grant Funds 145,000 145,000 65,800 45.4% 59,100 123,100 15 Court of Chancery Fees 1,475,000 1,475,000 1,477,300 100.2% 1,588,100 1,496,500 16 Transfer from Water/Wastewater Fund 1,000,000 1,000,000 1,000,000 100.0% 1,000,000 900,000 17 Transfer from Civil Traffic Penalties Fund 532,900 400,000 386,600 96.7% May & June ERLSP not yet received 449,400 508,000 18 Library Revenues & County Reciprocal Pymt 384,800 342,800 329,500 96.1% 410,200 392,100 19 Franchise Fees 645,000 525,000 395,200 75.3% Q4 fees not yet received 631,900 656,300 20 General Fund Grant Receipts 543,500 554,500 625,700 112.8% 635,200 584,800 21 Recreation Revenue 144,500 95,500 85,200 89.2% 141,400 137,900 22 Other Miscellaneous Receipts 168,000 112,700 111,400 98.8% 158,000 181,200 23 Interest Income 120,000 80,000 72,600 90.8% Not updated thru June 327,600 202,000 TOTALS $ 45,063,700 $ 43,981,400 $ 42,344,500 96.3% $ 43,656,300 $ 44,141,600 Final Budget $ 43,867,700 $ 42,974,800

CITY OF DOVER City Council Meeting July 27, 2020 FISCAL YEAR JULY 1, 2019 TO JUNE 30, 2020 2 of 2 QUARTERLY REVENUE REPORT - PRELIMINARY As of June 30, 2020 FY20 FY20 100.0% ORIGINAL REVISED YTD % BUDGET FY19 FY18 WATER FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Water Fees $ 5,530,800 $ 5,530,800 $ 5,492,900 99.3% $ 5,682,000 $ 5,584,500 2 Water Impact Fees 570,000 570,000 215,900 37.9% 753,200 1,069,700 3 Water Tank Space Leasing 410,200 410,200 356,700 87.0% Timing of rent payments 399,800 390,600 4 Interest Income 10,000 10,000 42,500 425.0% 34,100 19,300 5 Other Miscellaneous Revenues 23,000 23,000 26,800 116.5% 2,000 22,900 TOTALS $ 6,544,000 $ 6,544,000 $ 6,134,800 93.7% $ 6,871,100 $ 7,087,000 Final Budget $ 6,505,600 $ 6,573,200 FY20 FY20 100.0% ORIGINAL REVISED YTD % BUDGET FY19 FY18 WASTEWATER FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Wastewater Fees 3,654,700 3,654,700 3,557,000 97.3% 3,720,800 3,612,200 2 Wastewater Adjustment Fees - County Trtmt 3,267,000 3,267,000 3,053,100 93.5% 2,902,900 2,813,900 3 Groundwater Inflow Adjustment 1,841,900 1,841,900 1,771,800 96.2% 1,858,200 1,800,200 4 Wastewater Impact Fees 480,000 480,000 211,500 44.1% 688,100 962,700 5 Interest Income 10,000 10,000 5,400 54.0% 21,300 19,300 6 Other Miscellaneous Revenues 23,200 23,200 7,000 30.2% 10,300 22,900 TOTALS $ 9,276,800 $ 9,276,800 $ 8,605,800 92.8% $ 9,201,600 $ 9,231,200 Final Budget $ 9,261,300 $ 8,865,800 FY20 FY20 100.0% ORIGINAL REVISED YTD % BUDGET FY19 FY18 ELECTRIC REVENUE FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Sales to Customers $ 82,686,400 $ 82,686,400 $ 76,592,200 92.6% $ 80,706,700 $ 81,494,300 2 Distribution of Earnings (2,873,800) (2,873,800) (2,644,300) 92.0% (2,839,700) (6,337,100) 3 Utility Tax 1,322,000 1,322,000 1,184,800 89.6% 1,270,300 1,255,100 4 Miscellaneous Revenue 765,400 765,400 1,113,900 145.5% 1,281,500 780,000 5 Interest Income 195,000 195,000 224,500 115.1% 295,000 218,700 TOTALS $ 82,095,000 $ 82,095,000 $ 76,471,100 93.1% $ 80,713,800 $ 77,411,000 Final Budget $ 84,881,800 $ 75,697,500