COUNCIL PACKET

Regular Council Meeting Agenda October 26, 2020 - 7:30 p.m. This meeting will be held remotely via WebEx. Public participation information is as follows: Phone: 1-408-418-9388 Link: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e1e514ed025d717f abca52b4cf4050766 Event number: 173 954 5469 Event password: DOVER (if needed) If you are new to WebEx get the app now at https://www.webex.com/ to be ready when the meeting starts. Invocation by Mayor Christiansen Pledge of Allegiance Led by Councilman Anderson Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of October 12, 2020 2. Proclamation - Geographic Information Systems (GIS) Day and Geography Awareness Week * 3. Council Committee of the Whole Report - October 13, 2020 A. Parks, Recreation, and Community Enhancement Committee (1) Update on Innovative Readiness Training (IRT) (Captain Brooks of the Delaware Army National Guard) (2) Presentation - Wilmington Hope Commission and Bobby Wilson

Council Agenda - October 26, 2020 Page 2 * 3. Council Committee of the Whole Report - October 13, 2020 (Continued) A. Parks, Recreation, and Community Enhancement Committee (Continued) (3) Library Reopening Plan (Committee recommendation: Approval of the library partially reopening the week of November 1st, as recommended by Staff, with additional details in the plan which include extra cleaning protocols, even if there is an additional cost involved, and no contact entry, and allowing Staff to proceed with those instructions with the understanding that if there is a problem, they can close the library immediately, and to mandate that Staff have a calibrated, no-touch thermometer reading for everyone coming into the library.) (4) Updates on the Progress of the Master Plans for Each of the Major Parks (Committee recommendation: Acceptance of the report) (5) Gate/Park Security (Schutte Park) B. Legislative, Finance, and Administration Committee (1) Downtown Dover Partnership Parking Solutions (Committee recommendation: Moving forward with the authorization pending the approval of proposed ordinance #2020-12 at the Regular City Council meeting on October 26, 2020.) (2) Grants a. Fiscal Year 2020 Edward Byrne Justice Assistance Grant Program – Joint Grant with Smyrna Police Department & Kent County (Committee recommendation: Approval of the grant project as requested.) b. Fiscal Year 2021 Fund to Combat Violent Crime (Committee recommendation: Approval of the grant and intended purchases.) (3) Pay for Performance Evaluation System (Committee recommendation: To table this item in Committee until a new City Manager is hired, or when it is brought back up again by the Committee, and for Staff to continue to refine the Pay for Performance Evaluation System.) (4) Proposed Ordinance #2020-14 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Committee recommendation: Approval of the proposed Budget Amendments totaling $8,420,300 for Fiscal Year 2021 and adoption of Ordinance #2020-14.)(See item #8-A) * 4. Quarterly Revenue Report as of September 30, 2020 (Staff recommends acceptance of the report) * 5. 2020/21 Annual Committee Appointments (Deferred during the Annual Meeting of May 11, 2020) A. Election Board - Recommended by Mayor Christiansen (1) First District: Alfreda F. Dean (to fill the expired term of Anita L. McDowell Boyer - term to expire May 10, 2021)(Current term expired 5/2018) * 6. Appointments/Reappointments Recommended by Mayor Christiansen - Silver Lake Commission - Two Year Staggered Terms to Expire June 14, 2021 (the First Regular City Council Meeting in June) A. Tricia K. Arndt (Current term expired 6/2019) B. Zachery C. Carter (Current term expired 6/2019)

Council Agenda - October 26, 2020 Page 3 7. Update on In-Person Meetings 8. First Reading - Proposed Ordinances #2020-14 The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Final Reading on November 9, 2020. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. A. #2020-14 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Legislative, Finance, and Administration Committee) 9. Rezoning Requests - First Readings of Proposed Ordinances The First Reading is offered on the following Proposed Ordinances. They are recommended for referral to the Planning Commission for a Public Hearing on November 16, 2020 and that a Public Hearing before City Council be set for December 14, 2020 at 7:30 p.m., at which time the Final Readings and Council action will take place. The ordinances are available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. A. #2020-15 - Z-20-02 Lands of NCALL at 35 and 39 North New Street - Review and Recommendation for a rezoning application for two adjacent parcels of land consisting of 5,952 SF +/- and 3,877 SF +/-. The properties are zoned RG-3 (Group Housing Zone). The proposed zoning is RG-1 (General Residence Zone). The properties are located at the southeast corner of North New Street and Fulton Street on the east side of North New Street. The owner of record is National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL). Property Addresses: 35 North New Street and 39 North New Street. Tax Parcels: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000. Council District 4. Ordinance #2020-15. B. #2020-16 - Z-20-03 Lands of Silver Linings Holding Corporation at 630 West Division Street - Review and Recommendation for a rezoning application for a parcel of land consisting of 1.08 acres (47,275.3 SF +/-). The properties are zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is IO (Institutional and Office Zone) subject to the COZ-1 (Corridor Overlay Zone). The property is located on the south side of West Division Street and opposite the intersection with Ridgely Street. The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson and the equitable owner is Dover Interfaith Mission for Housing. Property Address: 630 West Division Street. Tax Parcel: ED-05-076.08-01-40.01-000. Council District 4. Ordinance #2020-16. 10. Final Reading - Proposed Ordinance #2020-12 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of October 12, 2020. The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." A. #2020-12 Amending Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing, and Parking, Division 2 - Metered Parking, Division 3 - Removal and Disposition of Illegally Parked or Abandoned Vehicles, Sec. 106-181 - Definitions, and Division 4 - Downtown Parking

Council Agenda - October 26, 2020 Page 4 11. Resolution No. 2020-13 - Donna S. Mitchell 12. City Manager’s Announcements 13. Council Members’ Announcements 14. Adjournment /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\10-26-2020 COUNCIL.wpd Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held by video conference on October 12, 2020 at 7:31 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Lindell and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF SEPTEMBER 28, 2020 The Minutes of the Special Council Meeting of September 28, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 28, 2020 The Minutes of the Regular Council Meeting of September 28, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. C O U N C I L CO MMI T T E E OF T H E WH O L E RE PO R T - SEPTEMBER 29, 2020 The Council Committee of the Whole was held by video conference on September 29, 2020 at 6:01 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin (departed at 8:00 p.m.), Mr. Cole, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Shelton and Mr. Wagner (arrived at 6:04 p.m.) (Safety Advisory and Transportation), and Mr. Contant (Legislative, Finance, and Administration). Mr. Shevock (Legislative, Finance, and Administration) was absent. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Neil moved for approval of the agenda, seconded by Mr. Sudler and unanimously carried.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 2 COVID-19 Safety Update (Mr. Robert E. Clark II, President - Wesley College) Mr. Robert E. Clark II, President, Wesley College, provided an update regarding COVID-19 Safety at Wesley College. Mr. Sudler suggested that Mr. Clark contact Reverend Rita Mishoe Paige and Lieutenant Governor Bethany Hall-Long. He noted that they could assist Mr. Clark with making his requests come to light regarding becoming a testing site. Social Professional/Law Enforcement Collaborative Ms. Amy Kevis, Partners in Public Safety Solutions; Mr. James Deel, Mental Health Clinician; and Chief Torrie James, Smyrna Police Department provided information regarding the Social Professional/Law Enforcement Collaborative. Ms. Kevis stated that success can be measured in a lot of different ways. Ms. Kevis stated that if somebody needs to be arrested, they need to be arrested, but if somebody needs behavioral health help, arrest is not the best place for them because then they become a pariah and the cause of repeat calls. She stated that, as an administrator, giving the opportunity to do an assessment in the field and to get that person the services that they need, whether they want to do it in conjunction with arrest or in lieu of arrest, is entirely up to the agencies. She advised that there are pre-arrest diversion and post-arrest diversion. Responding to Mr. Taylor's questions, Mr. Deel provided the following information: • He saw, both in Kent and Sussex counties, an increase in mental health concerns, some that involved domestic incidents due in part by COVID-19, and an increase in overdoses and a larger acute increase in substance abuse, combined with mental health issues, in Smyrna and Georgetown. • Regarding who makes the call to transition from a criminal justice complaint to a mental health situation, normally if Mr. Deel was in the vehicle and they responded to an incident, the police officer would make sure the scene was secure and if they felt there was any potential for any kind of mental health or substance concerns, they would bring Mr. Deel into the situation and he would take the lead on it. • Regarding transportation to the mental health facility or hospital, if Mr. Deel does not have any health concerns, he can bypass an emergency room (ER) visit and work with a local provider to get that person directly into treatment. • Mr. Deel has to work with certain facilities to be able to do an assessment, but to avoid the ER, he has to do a direct admission into a treatment facility. • Once Mr. Deel completed the documentation and assessed the individual, if the person needed to go somewhere, then law enforcement would transfer them wherever Mr. Deel coordinated for them to go.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 3 • Mr. Deel cannot assess juveniles; however, he could work directly with parents and provide support to those family members, such as connections with providers in the community or other mental health services to help them bridge that gap. • Individuals who work with Delaware Guidance or their clinicians could complete an assessment and commit juveniles. They require using Child Priority Response to be able to take care of juveniles. Responding to Mr. Taylor, Chief James stated if he had to do it all over again, he would. He advised that Mr. Deel was able to go from point A to point B and skip that middle portion and it has saved them a lot of time and energy. Chief James noted that they also have Mr. Deel as a resource. He stated that Mr. Deel is in the car with the officers and is the person that gives them the opportunity to immediately get the health attention that they need. Chief James advised that health and wellness was huge and that his guys and girls have become comfortable enough with Mr. Deel that he has become a resource for them to talk about their problems, whether it be work related or home related. Chief Thomas Johnson, Dover Police Department, stated that employee wellness was sometime overlooked. He advised that they hover annually with 150 plus officers lost in the line of duty to violence, but they were now losing 225 plus a year to self-harm. Chief Johnson and Lieutenant Jordan Miller reviewed information regarding the Dover Police Department and the Social Professional/Law Enforcement Collaborative. Chief Johnson noted that they were trying to take a "holistic approach" to this issue with prevention, response, and follow through, and address multiple subsets of populations at risk. He stated that they were hoping that by the end of the year they would be able come up with a cadre of resources that would allow them to deploy in multiple dimensions. He noted that would have a component of somebody being in a car with a police officer, more than likely, their community policing resources, and they were going to go across most of the waking hours. Chief Johnson thanked Ms. Kevis for helping them dissect their agency’s disconnect with the mobile crisis resource. He noted that they had been trying to pull all of the puzzle pieces together so that a Dover police officer would have a playbook with all of the options available to them. Chief Johnson advised that they were also trying to tie in the funding component, noting that the Delaware State Police rolled out a model that they were installing for the areas that surrounded Dover. He expressed his concerns regarding jurisdictional lines. Lt. Jordan Miller, Dover Police Department, stated that Ms. Kevis helped them identify one of the biggest issues they had, which was their mental health response. He noted that they were not utilizing mobile crisis appropriately or at all. Lt. Miller stated that they did not have a relationship so they set forth and had a meeting with them and talked to the officers about how they were going to implement the use of

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 4 mobile crisis. He stated that he contacted Ms. Valerie Tipple regarding funding and they learned that there were a couple of different programs throughout the state. Lt. Miller advised that there were no guidelines on how that money would be dispersed or how they would operate their program. Mr. Taylor asked how the rank and file were receiving this news. Responding, Lt. Miller stated that he spoke with patrol quiet often and they were excited. Responding to Mr. Rocha, Chief James stated that he did not know if officers picked up on Mr. Deel's approaches, but that they understood that they needed to ask the question, "why." He noted that his officers have embraced Mr. Deel and that he does see a change in how they deal with the public. Mr. Deel noted that he noticed a change in the individuals and a direct influence and changes in the way that the officers handled behavioral health concerns. He stated that they were much more patient when it came to trying to relate to that individual and ensuring that the individual got connected from a behavioral health perspective or through a referral and treatment for substance abuse. Responding to Mr. Rocha, Chief Johnson stated that they identified early on that it might take a cadre of individuals to try and keep the continuity of support available most of the waking hours to cover the City. Lt. Miller advised that he did not have an exact number, but that they would like to find something that they could sustain and that was going to be successful. He noted that on that interface, if they were to use an agency that was currently being utilized by the State Police that they neighbored and interacted with routinely, that would provide an added asset. Ms. Kevis stated that with all three of the programs that she had been overseeing, the agencies did an assessment of the times of day that they had the most calls and then they deployed the officers during that time. She advised that it would be best to start with a small pilot. Ms. Kevis noted that they did not start with all three shifts being covered, but had Mr. Deel doing a small number of hours to go out and build that relationship. She noted that the three programs started with memorandums of understanding (MOU) and that Ms. Michelle Robinson was placed at Georgetown Police with the $30,000 grant and Mr. Deel was currently working on an $11,000 grant. Ms. Kevis stated that they do not need to have $150,000 and three clinicians. She advised that they needed to find a clinician that was going to interface with law enforcement well and to start small and make sure that the officers are amenable to having that person in the car, because if they forced it on them, it would not be successful. Mr. Sudler stated that they needed to look beyond just pre-arrest diversion and look to providing some onsite counseling for police officers to deal with some of the stressors that occur. Chief Johnson stated that they identified the issue of Mr. Sudler's concerns and were in discussions to try and bring in a licensed psychologist.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 5 Responding to Mr. Anderson regarding types of metrics used to track if the program is working, Chief James stated that it is hard to define whether or not it is working. He advised that he had seen a decrease in the amount of hours that his officers were spending out of town for mental health transports. Chief James noted that he did not see repeat offenders as much because they have Mr. Deel. He stated that if they were asking for tangible numbers, they are trying to track some numbers to show a decrease, but they were not seeing the same people over and over again. Ms. Kevis stated that successes are measured differently. She stated that they would have to figure out what their metrics are going to be and how they want to measure the success of the program. Mr. Deel noted that when he comes in contact with an individual who has behavioral health concerns, he is trying to get that person engaged in treatment. He noted that he cannot resolve their issues, but if he can make that connection to get them into treatment and develop that relationship or connection with their family members who are going to make sure that every option is available to them to stay engaged, then he is successful. Regarding metrics, Chief Johnson stated that they were in the process of developing research codes for internal databases for Lt. Miller's resources in uniform patrol to use during a response. He noted that no matter what specifics they end up with, there was going to be a big connection in their community policing unit, which would be charged with following up when they scanned the databases to see who they have had contact with and why. Chief Johnson stated that perhaps they go out with a Deel-like person and do a required check-in and subjective documentation. He noted that while that was not hard data from an analytics standpoint, it was a different perspective on how they were having an impact either on the individual or the individual's support system. Responding to Mr. Taylor, Chief James stated that the liability piece would technically fall underneath the MOU that they have with Ms. Kevis' organization and nonprofit. He noted that it was not much different from the ride-along program. Ms. Kevis advised that her nonprofit has liability insurance and Mr. Deel has liability insurance. She noted that she has a psychologist that is on staff and provides oversight. Update on Body Cameras Chief Thomas Johnson and Lieutenant Jordan Miller, Dover Police Department, provided an update regarding body cameras. Mayor Christiansen stated that in the interest of the taxpayers, they would certainly hope that the State would decide to grab the bull by the horns and, with 48 police agencies across the State of Delaware, pick up the tab on this. He stated that in order to reinforce their commitment to the citizens, he would ask Staff to begin looking at worst-case scenarios and a method or mechanism to fund this program, if they had to go by themselves.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 6 Mr. Taylor stated that if they had to fund the program, he would like for them to consider an option of leasing the technology. He noted that leasing would give them the option to continually have the most updated equipment available. Mr. Sudler stated he was under the impression that the last time they spoke regarding body cameras that they made a motion for the Mayor and the Police Chief to work with administrative staff to provide some figures so that if the State was unable to help them fund the program, they would already have everything aligned and ready to go. Mr. Sudler requested clarity regarding the motion. (City Clerk’s Office Note: During the Regular Council Meeting of August 24, 2020 members of Council approved the Committee’s July 28, 2020 recommendations that Mayor Christiansen, in conjunction with Chief Johnson, negotiate the best deal immediately in 2020 with vendors to be reviewed by City Council regarding the body cameras.) Mayor Christiansen stated that he believed they were supposed to continue to look at all of their options. He noted that he thought all of the members of Council were copied on letters that they sent and that he requested both financial support and support for any available state or federal effort. Mayor Christiansen advised that they continue to look for prices and package deals that will fit the needs of the City of Dover. He noted that they also requested support and funding from their local, state, and federal legislators. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects Mr. Taylor provided background information regarding the prioritization of City of Dover State Capital Transportation Program (CTP) Projects. Staff recommended confirming the continuation of the 2019 Prioritization of City of Dover State Capital Transportation Program (CTP) Projects. Mr. Taylor stated that he believed that item 3 - College road corridor (Kenton Road to McKee Road) on the 2019 Prioritization of City of Dover State Capital Transportation Program (CTP) Projects list was dangerous with no sidewalks. He noted that it was not well lit and requested that item 3 be moved up on the list. Mr. Hare stated that the potential improvements listed were sidewalks, shoulders, lighting, and bicycle lanes. Responding to Mr. Taylor, Mrs. Mitchell advised that the timeline on all of the items was dependent upon the state because they were state projects. She stated they would have to look at their project development. Mrs. Mitchell recommended having the state come in semi-annually and provide an update on the list of their projects. Mr. Lindell moved to recommend confirming the continuation of the 2019 Prioritization of City of Dover State Capital Transportation Program (CTP) Projects, as recommended by Staff. The motion was seconded by Mr. Anderson.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 7 Mr. Anderson stated that the top three projects were viable and that he would love it if they had the state and the Metropolitan Planning Organizations (MPO) update them. He noted that the first three items on the list were related and interacted together. Mr. Anderson stated that they needed to remain as the top three. Mr. Sudler concurred with Mr. Lindell and Mr. Anderson. Mr. Lindell moved to recommend confirming the continuation of the 2019 Prioritization of City of Dover State Capital Transportation Program (CTP) Projects, as recommended by Staff. The motion was seconded by Mr. Anderson and unanimously carried. During the Council Meeting Councilman Taylor, Chair of the Council Committee of the Whole/Safety Advisory and Transportation Committee, advised members of the Committee’s recommendation regarding the Prioritization of the City of Dover State Capital Transportation Program (CTP). He noted that Mr. Dave Hugg, Director of Planning and Community Development, was having technical difficulties during the meeting and was not able to provide an update; therefore, the recommendation was to confirm the continuation of the list from 2019. Mr. Taylor stated that Mr. Hugg received new information from the Delaware Department of Transportation (DelDOT) and the Metropolitan Planning Organization (MPO) on the status of some of the projects that he would like to offer regarding the prioritization. Mr. Hugg briefly advised members of several important project changes that would affect the City’s prioritization. Mr. Taylor moved to refer the Prioritization of City of Dover State Capital Transportation Program (CTP) Projects back to the Council Committee of the Whole/Safety Advisory and Transportation Committee for review of the new information. The motion was seconded by Mr. Sudler and unanimously carried. Proposed Ordinance #2020-12 Amending Chapter 106 - Traffic and Vehicles, Article III-Stopping, Standing, and Parking, Division 2 - Metered Parking, Division 3 - Removal and Disposition of Illegally Parked or Abandoned Vehicles, Sec. 106-181 - Definitions, and Division 4 - Downtown Parking Mr. Matthew Harline, Assistant City Manager, and Mr. Neil provided an overview regarding proposed Ordinance #2020-12 Amending Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing, and Parking, Division 2 - Metered Parking, Division 3 - Removal and Disposition of Illegally Parked or Abandoned Vehicles, Sec. 106-181 - Definitions, and Division 4 - Downtown Parking. Staff recommended adoption of ordinance #2020-12. Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Anderson and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. (The First Reading of the ordinance will take place during the latter part of the meeting.)

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 8 Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 7:52 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Proposed Resolution No. 2020-12 Application for Drinking Water Matching Planning Grant Mr. Jason Lyon, Director of Water/Wastewater, reviewed the background and analysis regarding proposed Resolution No. 2020-12 and the application for Drinking Water Matching Planning Grant. Mr. Lyon advised that the state was aware that the resolution would take time. Staff recommended adoption of the resolution as submitted so Staff may complete application for a Water Matching Planning Grant. Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Hare and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and, by a unanimous roll call vote, Resolution No. 2020-12 was adopted as follows: A RESOLUTION PROPOSING APPLICATION FOR DRINKING WATER MATCHING PLANNING GRANT WHEREAS, the Mayor and Council of the City of Dover, Delaware, herein called the "Applicant", has, after adequate consideration, of the various aspects of available data as it relates to the water infrastructure, determined that improvements to the City of Dover water infrastructure may be necessary; and WHEREAS, the Applicant has determined that the expeditious completion of an update to the City of Dover's 2006 Water System Master Plan is desirable and in the public interest, and to that end it is necessary that actions be taken immediately; and WHEREAS, the State of Delaware has authorized the making of grants to aid in financing a Water System Master Plan and related services in connection therewith; and

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 9 WHEREAS, the Applicant has examined and duly considered the Guidelines for said grants and the Applicant deems it to be in the public interest and to the public benefit to file an application for a grant under these Guidelines, and to authorize other action in connection therewith. NOW, THEREFORE, BE IT RESOLVED BY the Mayor and Council of the City of Dover, Delaware, the governing body of said Applicant, as follows: 1. That the said Project is essential to and is in the best interest of the Applicant and to the end that the said Project may be carried out as promptly as practical, it is desirable that action hereto be undertaken immediately. 2. That Donna S. Mitchell, City Manager, or her designated representative, be hereby authorized to file on behalf of the Applicant, an application (in the format required by the State of Delaware and in conformity with the request hereto) for a matching grant to be made from the State of Delaware Drinking Water State Revolving Fund (DWSRF) Non-Federal Administrative Account to the Applicant to aid in defraying the cost of the Project described above. 3. That if such a grant is made, the Applicant agrees to pay all the remaining cost of the approved Project, over and above the amount of the State grant. 4. That the said Donna S. Mitchell, City Manager, or her designated representative, is hereby authorized to accept any State grant that may be offered, to furnish such information and to take other action as may be necessary to enable the Applicant to qualify for the grant; and 5. That the said Donna S. Mitchell, City Manager, or her representative designated as the Authorized Representative of the Applicant for the purpose of furnishing to the State of Delaware such information, data, and documents pertaining to the application for the grant as may be required; and otherwise to act as the authorized representative of the Applicant in connection to the application and in connection with any requirements of the State grant which may be made. 6. That certified copies of this Resolution be included as part of the Application to be submitted to the State of Delaware. ADOPTED: OCTOBER 12, 2020 Annual Review of Investment Policy Ms. Lori Peddicord, Controller/Treasurer reviewed the background and analysis regarding the annual review of the investment policy. Staff recommended no changes to the investment policy. Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Rocha and unanimously carried.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 10 By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Proposed Ordinance #2020-05 Amending Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses and Article X - Rental Dwellings Mr. Dave Hugg, Director of Planning and Community Enhancement, reviewed the background information regarding proposed ordinance #2020-05 Amending Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses and Article X - Rental Dwellings. Mr. Sudler stated that he was ready to support proposed ordinance #2020-05. Mr. Neil noted that they wanted to eliminate the pirates who would take multiple used properties for this purpose and that the proposed ordinance did exactly that. He stated that it should not have to burden the police or anyone else, unless there is a specific problem that someone makes a complaint. Responding to Mr. Contant, Mr. Hugg advised that there was no limit to how many times the dwelling could be rented or leased, it was just that it could not be for more than 30 days, because then it would become an actual rental. Mr. Hugg stated that they would only pay one annual fee. Mr. Hare noted that if police got called to the property then they could be given a summons by the City and if they got so many then the rental permit could be revoked for violations that the renters created. Mr. Anderson expressed his concerns regarding the under 12 provision. Mr. Hare stated he did not understand that either. Mr. Hugg stated that the way it was written was that the number of guests, 12 and older, is limited by the number of bedrooms. He advised that a four-bedroom house would have potentially eight people, 12 and older, but they could have four other people of any age, or any combination that does not exceed a maximum of 12 occupants. Mr. Hugg stated that he would be willing to work on that notion a little bit more, the maximum could be a higher number, or take the notion of a maximum out. He advised that one of the premises of the ordinance was to try and discourage the use of those facilities for party houses. Responding to Mr. Hare, Mr. Hugg stated that if it is a four-bedroom house, there could only be 12 people. Responding to Mr. Anderson, Mr. Hugg stated it was the number, not age. Mr. Hare clarified that if it is a three or a four-bedroom house, it cannot be more than 12 people. Mr. Neil recommended adding "individuals," after 12. Mr. Hugg noted they could do that and that there was a couple of editorial things that do not affect the provisions of it. Mr. Hare moved to recommend adoption of Ordinance #2020-05, seconded by Mr. Neil.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 11 Mayor Christiansen asked Committee members to consider conditional use by the Planning Commission that would be approved by Council for these properties. Mayor Christiansen expressed the following concerns: • The businesses were going into residential neighborhoods and they would undermine those communities. • The issues they were already having with rental properties, a lot of those properties would be rented on the weekend and they would have trouble enforcing the rules and regulations. • Under Section 22-353: Purpose; applicability; definitions; compliance, (c) Definitions, that the rental time periods should be no more than 10 consecutive days. • Since the properties would be in competition with hotels, motels, and bed and breakfasts, they should be subject to the lodging tax. • The neighbors who live adjacent to those properties should be notified and have a local contact that must be current and onsite so that the property owner could be contacted as well as the City and police department. • When the license came up for re validation each year on the 31st of January, that the current contact numbers and contact parties be current and up-to-date. Mr. Hare stated that a lot of those concerns were already addressed. He noted that when he spoke with Mr. Hugg, hotel owners, and Airbnb owners in the City, they were okay with the regulations. Mr. Hare noted that the person had to be a resident of the City of Dover and of that property. He noted that if the person did not want to live there, he would do a short-term rental and apply to get a bed and breakfast permit and a conditional use permit. Mr. Hare stated that for the 30-day rental, it would require a lease and submission of the lease to the City, because the utilities were going to be changed into the lease holder's name. He advised that any time the lease changes, they have to come back in and get the utilities changed and present the new lease. Mr. Hare noted that he mentioned to Mr. Hugg that every time the lease changes, it should have another inspection. Mr. Sudler stated that he would support Staff's recommendation of moving forward, but he also recommended that Mayor Christiansen's comment and recommendations be included in any additional addendum or initiative that they were going to move forward. Mr. Anderson stated that he agreed that the contact recommendations are specified so that the contact numbers are updated every year as a part of the licensing procedures, but he did not agree with Mayor Christiansen completely. He noted that the point of the regulations were not that they need to make a massive change, but a

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 12 mechanism to intervene. Mr. Hare stated that the ordinance did not really change a whole lot, but he did not disagree about having a point of contact. He stated that the point of contact would be there because if it is less than 30 days and someone is renting a spare room, the point of contact would be onsite. Mr. Hare noted that if he leased the property and had a signed leased, then the person who signed the lease was going to be the point of contact, and the property owner. Mr. Hare advised that if the person wanted to turn the house into a bed and breakfast then they would have to get a conditional use permit. Mayor Christiansen asked if anyone had a rough idea of how many of the Airbnb's actual owners lived on the premises. He stated that he found it hard to believe that the owner was going to be sleeping downstairs on the couch while everybody was occupying the beds in the Airbnb. Mayor Christiansen stated that most of the Airbnb’s he was aware of handed them the key and the owner would go elsewhere, even though they may own the property. He asked if anyone knew what the average length of stay was at a bed and breakfast, noting that when he has gone away with his wife, the average time they stayed at a bed and breakfast was three days, and yet they have to conform and go through all of those hoops. Mr. Hare stated that of all the bed and breakfasts listed as Dover are not in the City limits of Dover. He advised that he and Mr. Hugg met with seven or eight people that actually lived in the City that owned a bed and breakfast. Mr. Hare moved to recommend adoption of Ordinance #2020-05. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. (The First Reading of the ordinance will take place during the latter part of the meeting.) Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 8:39 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Taylor and unanimously carried. Meeting adjourned at 8:39 p.m. Mr. Sudler moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Anderson and unanimously carried.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 13 MONTHLY REPORTS - AUGUST 2020 By motion of Mr. Neil, seconded by Mr. Lindell, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report City Planner's Report Controller/Treasurer's Budget Report Fire Chief's Report Police Chief's Report APPOINTMENTS/REAPPOINTMENTS By consent agenda, Mr. Neil moved for approval of the following appointments. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote. Construction and Property Maintenance Code Board of Appeals - One Year Terms to Expire May 24, 2021 Appointments/Reappointments Recommended by Council President Hare Councilman David L. Anderson (reappointment) Councilman Fred A. Neil (reappointment) Councilman Gerald L. Rocha, Sr. Reappointment Recommended by Mayor Christiansen Charles C. K. Martin Dover Human Relations Commission - Joseph C. Simmons (to fill the expired term of Gerald L. Rocha, Sr. - term to expire February 2023) - Recommended by Council President Hare Dover Public Library Advisory Commission - Five Year Staggered Terms to Expire June 16th - Reappointments Recommended by Mayor Christiansen Gertrude Jackson - Term to Expire June 16, 2023 (current term expired June 2018) Robert S. Wetherall - Term to Expire June 16, 2025 Public Advisory Committee of the Dover/Kent County MPO - Albert W. Holmes, Jr. (At-Large Alternate) - Two Year Term to Expire July 2021 (current term expired July 2019) - Reappointment Recommended by Mayor Christiansen Silver Lake Commission - Two Year Staggered Terms to Expire the First Regular Meeting in June - Appointments/Reappointments Recommended by Mayor Christiansen John C. DeMarie (to fill the expired term of Nicholas A. Adams - term to expire June 13, 2022) Lyle Allen Jones (term to expire June 14, 2021) (Reappointment) Marie E. Kozel (term to expire June 14, 2021) (Reappointment) Michael W. Lewis (term to expire June 14, 2021) (Reappointment)

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 14 FIRST READING - PROPOSED ORDINANCE #2020-12 Council President Hare reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinance will take place during the Council Meeting of October 26, 2020. Mr. David Hugg, Director of Planning and Community Development, advised that the ordinance amends some of the provisions in the Dover Code relating to traffic and, particularly, parking. He noted that the amendments were being made as a part of the Memorandum of Understanding (MOU) being considered the following night by the Council Committee of the Whole between the Downtown Dover Partnership and Colonial Parking. Mr. Hugg advised that the complete package would allow the Partnership to enter into an agreement with Colonial Parking to install and manage parking meters downtown. He advised that the initial analysis determined that there were some provisions in the Dover Code that would not allow that to take place. Mr. Hugg advised that he worked with City Solicitor Nicholas Rodriguez and the other parties to develop the necessary amendments. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: Ordinance #2020-12 Amending Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing, and Parking, Division 2 - Metered Parking, Division 3 - Removal and Disposition of Illegally Parked or Abandoned Vehicles, Sec. 106-181 - Definitions, and Division 4 - Downtown Parking FIRST READING - PROPOSED ORDINANCE #2020-05 STAFF SUBSTITUTE #2 WITH CCW/LF&A AMENDMENT #1 Council President Hare reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City’s website at www.cityofdover.com under “Government,” or by contacting the City Clerk’s Office at 736-7008 or cityclerk@dover.de.us. Amendments to Appendix B - Zoning require a Public Hearing. Staff recommended referral of the amendments to the Planning Commission on November 16, 2020 and that a public hearing be set for the Council Meeting of December 14, 2020 at 7:30 p.m., at which time final action by Council will take place. Mr. Slavin moved to refer the amendments and set a public hearing before the Planning Commission on November 16, 2020 and a Public Hearing before City Council on December 14, 2020 at 7:30 p.m., as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendments as read by the City Clerk, by title only, as follows:

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 15 Ordinance #2020-05 Amending Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses; Article X - Rental Dwellings; Appendix B - Zoning; and Appendix F - Fees and Fines FINAL READING - PROPOSED ORDINANCE #2020-11 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of September 28, 2020. Council President Hare reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City’s website at www.cityofdover.com under “Government.” Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Lindell and unanimously carried. By motion of Mr. Lindell, seconded by Mr. Neil, Council, by a unanimous roll call vote, adopted Ordinance #2020-11, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Division 1 - Generally of the Dover Code be amended to read as follows: ARTICLE II. - FIRE DEPARTMENT DIVISION 1. - GENERALLY Sec. 46-41. - Created; purpose. There is hereby created a city fire department, which shall protect and prevent against the hazard of fire. Robbins Hose Company No. 1, Inc., is hereby recognized and designated as the fire company of the city in accordance with the city Charter and this Code. (Code 1968, § 2-45; Code 1981, § 7-16; Ord. of 4-9-1990) Sec. 46-42. - Control; board of directors. The Fire Chief and President of the Fire Department will be the liaisons from the Fire Department to the City of Dover. Any rules and regulations will be negotiated between the Fire Department and City of Dover and approved by the Fire Department membership and City Council. (Code 1968, § 2-46; Code 1981, § 7-17) Sec. 46-43. - Semiannual inspections. In the months of April and October of each year, the city manager shall inspect the fire department with the Fire Chief and President, make inquiries as to the standing and efficiency of the fire

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 16 companies, investigate the capabilities of the officers of the fire department and the operators of fire department apparatus, and make a report to the city council, in writing, stating the results of their inspection and investigation and making those recommendations which they may deem proper. (Code 1968, § 2-47; Code 1981, § 7-18) Sec. 46-46. - Appeal of suspension. Upon suspension from the fire department, the suspended member, officer or fire company shall have the right to appeal to the city council, which, upon giving notice and an opportunity to be heard to those persons concerned, shall confirm the suspension or reinstate the member, officer or fire company. (Code 1968, § 2-66; Code 1981, § 7-21) Sec. 46-44. - Interference with discharge of duty. It shall be unlawful for any unauthorized person to break through the established fire barriers at a fire, to refuse to move from within the fire barriers or to, in any manner, interfere with or hinder any member of the fire department in the discharge of their duties. (Code 1968, § 2-67; Code 1981, § 7-22) Secs. 46-45—46-70. - Reserved. That Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Division 2 - Officers of the Dover Code be amended to read as follows: DIVISION 2. - OFFICERS Sec. 46-71. - Generally. The officers of the fire department, from highest rank to lowest rank, shall respectively be fire chief, deputy fire chief, four assistant fire chiefs, and two fire captains. (Code 1968, § 2-50; Ord. of 10-25-1976; Code 1981, § 7-31; Ord. of 6-14-1993) Sec. 46-72. - Annual appointment by council. The fire chief, the deputy fire chief, the assistant fire chiefs and the fire captains shall be appointed at the first regular city council meeting in December by the city council. The appointments shall be made from the duly elected nominees of each fire company as provided in section 46-77. If, however, the city council deems the nominees or any one of them unsatisfactory, it may refuse to appoint those nominees and instead may order a special election in accordance with the provisions of this article to choose another nominee or slate of nominees.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 17 (Code 1968, § 2-54; Ord. of 10-25-1976; Code 1981, § 7-32; Ord. of 6-14-1993) Sec. 46-73. - Qualifications. (a) Nomination. No person shall be considered a candidate for nominee election as fire chief, deputy fire chief, fire captain or assistant fire chief unless they shall have been regularly nominated for that office and their name shall appear upon the official ballot for that office at the nominee election. (b) Prerequisites; exception. The fire chief, deputy fire chief, assistant fire chiefs, and fire captains shall follow the Constitution and By Laws of the Robbins Hose Company. (Code 1968, § 2-55; Ord. of 10-25-1976; Code 1981, § 7-33; Ord. of 6-14-1993) Sec. 46-74. - Terms. (a) Calendar year. The fire department officers shall serve from the Tuesday after the first City Council meeting in December until the following Tuesday after the first City Council meeting in December, except that an appointee to fill a vacancy shall assume the post upon qualification. (b) End of service. If a successor has not been elected and qualified for office at the expiration of an officer's term, then the incumbent shall serve until his successor is duly elected and qualified. (Code 1968, § 2-56; Code 1981, § 7-34) Sec. 46-75. - Date of election of nominees. The election of nominees for fire department officers shall be held each year on the third Monday in November. (Code 1968, § 2-57; Code 1981, § 7-35) Sec. 46-76. - Notice of election of nominees. The Fire Department Secretary shall notify the various fire companies of the election of nominees for fire department officers at least one week before the nominee election is to be held, stating the time and place of the election. A copy of the notice shall at once be placed on the bulletin boards of the respective firehouses by the secretaries of the fire companies. (Code 1968, § 2-58; Code 1981, § 7-36)

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 18 Sec. 46-77. - Election and voting regulations for nominees. Each fire company shall conform to the following regulations for the conduct of nominee elections for fire department officers: (1) Membership list. At least one week before the nominee election, the fire department secretary and fire recorder shall post a list of its active members in good standing. These lists shall be certified by the president and secretary of each fire company, shall be under seal and shall be used by the judges of the nominee election to determine qualified voters. (2) Where and how election held. The nominee election shall take place at a firehouse designated by the fire department president and shall be conducted by three judges appointed by the fire department president for that purpose. (3) Eligible voters. The nominee election judges shall not permit anyone to vote whose name is not on one of the lists mentioned in subsection (1) of this section. If a member's name appears on the lists, but it is proven to the satisfaction of the judges that they do not meet the requirements of active membership, then that person shall cast a challenged ballot. The term "active membership," for the purposes of this section, shall mean a member who has responded to at least 125 of the alarms, by way of attendance, during the year immediately preceding the certification of the voting list and is in the category of active and life membership within the fire department. This requirement is waived for any member who was on active duty in the military service during any portion of that year and who is otherwise in good standing with his individual fire company. (4) Secret ballot. The nominee election shall be by secret ballot and each voter shall have only one vote for each of the open nominee positions. (5) When polls open. Polls shall open at 7:00 p.m. and shall close at 8:00 p.m. (6) Absentee voting. Follows the Constitution and By Laws of the Robbins Hose Company. (Code 1968, § 2-59; Code 1981, § 7-37; Ord. of 10-12-1982; Ord. of 8-14-2000; Ord. No. 2017-07, 6-26-2017) Sec. 46-78. - Certification of results of nominee election. Immediately after the close of the nominee election polls, the election judges shall tally and certify the results of the nominee election. The ballot box, together with the ballots, judges' certification and tally sheet, shall be sealed and delivered within 24 hours, to the city clerk. The city clerk shall submit the results of the election, together with the accompanying materials, to the city council at its next regular meeting following the election. (Code 1968, § 2-60; Code 1981, § 7-38)

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 19 Sec. 46-79. - Special nominee elections. If the city council shall order a special nominee election, to be held as provided in section 46-72, in order to replace a person the city council refused to appoint, that special nominee election shall be held at the time fixed by the Fire Department President and in the same manner as the regular nominee elections are held. At the special election, the person whom the city council refused to appoint shall not be voted for and any ballot cast for them shall not be counted. (Code 1968, § 2-62; Code 1981, § 7-39) Sec. 46-80. - No contestants. If there are no contestants available for any one of the fire department offices and this fact is certified by the president and secretary of each of the fire companies, then the city council shall appoint those officers without holding the nominee election. (Code 1968, § 2-62; Code 1981, § 7-40) Sec. 46-81. - Election to fill vacancy. Whenever the office of fire chief, deputy fire chief, fire captain or assistant fire chief shall become vacant through the resignation, death, absence or disability of any person holding that office, the vacancy shall be filled by an election held by the qualified fire company members affected by the loss of command. The election shall be held in the same manner and form as other elections of the fire department, in accordance with the provisions of this division. (Code 1968, § 2-63; Ord. of 10-25-1976; Code 1981, § 7-41) Sec. 46-82. - Powers and duties of fire chief. The fire chief shall: (1) Control at fires. Have full control of the fire department at all fires. (2) Assignment of duties. Assign to each fire company their respective duties, when necessary. (3) Implement rules. Implement those rules for the regulation and management of the fire companies at fires, and for going to and returning from fires. (4) Attend fires. (5) Summon police. Have the authority to summon the police to maintain order and protect property during the continuance of fires.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 20 (6) Barriers. Cause barriers to be placed across the streets and sidewalks to prevent accidents and interference with the workings of the fire department and to admit no one within the enclosed limits, except equipped firefighters, the police and, in their discretion, those persons immediately interested in the property. (7) Demolish buildings. Have the power, when it is, in their opinion, absolutely necessary to stop the spread of a conflagration, to cause to be pulled down or blown up those buildings that shall be required to be removed. (8) Enter private property. Have the power to cause those members of the fire department that they shall deem proper, with the apparatus that shall be necessary, to enter upon any private property for the purpose of extinguishing a fire. They may cause those fences or other obstructions to be removed that they may deem necessary. (Code 1968, § 2-51; Code 1981, § 7-42) Sec. 46-83. - Submission of annual report to city council. The fire chief and president shall present the city council with a report at its annual meeting, which shall state the fire suppression and administrative activities of the department. (Code 1968, § 2-33; Code 1981, § 7-43) Sec. 46-84. - Powers and duties of deputy fire chief, assistant chiefs and fire captains. (a) In the absence of the fire chief, the deputy fire chief, and the assistant fire chiefs, a fire captain, who shall be predetermined by the fire chief, shall assume the powers and duties and be obeyed accordingly. (b) In the absence of the fire chief, the deputy fire chief, and the assistant fire chiefs, the fire captain shall then assume the powers and duties and be obeyed accordingly. (c) It shall be the duty of the deputy fire chief, the assistant fire chiefs, and the fire captain to be present at all fires and to assist the fire chief in the discharge of the duties of his office. (Code 1968, § 2-52; Ord. of 10-25-1976; Code 1981, § 7-44; Ord. of 6-14-1993) Secs. 46-85—46-120. - Reserved. ADOPTED: OCTOBER 12, 2020 CITY MANAGER'S ANNOUNCEMENTS Mr. Matt Harline, Assistant City Manager, announced that COVID-19 testing would be held at Dover Park on October 13, 2020 from 10:00 a.m. to 6:00 pm.

CITY COUNCIL MEETING OF OCTOBER 12, 2020 PAGE 21 COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Hare announced that the City Manager Selection Committee had reviewed eight of the 24 applications that were received and interviews were being scheduled with five applicants. He noted that the Committee would narrow the selection down to the top two or three candidates and then schedule interviews with the full City Council. Mr. Neil moved for adjournment, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 7:55 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of October 12, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\10-12-2020 REGULAR CITY COUNCIL MINUTES.wpd

PROCLAMATION WHEREAS, fascination with the earth 's geography inspired the early explorers ofour country to learn and record information about the surface of the land and its people, environments, resources, political boundaries, and characteristics and today remains a fundamental part ofour national heritage; and WHEREAS, geographic information has many usefitl applications for our municipal government and is a valuable resource used in the analysis of infrastructure, emergency services, economic development, and long-range planning. Geographic Information Systems (GIS) technology provides an efficient means of managing geographic information and providing data that allows for effective decision-making and improved delivery of services to the residents ofthe City ofDover and our surrounding area; and WHEREAS, globally geographers have informed public policy, responded to Covid 19 developing dashboards and databases, mapped and measured severe climate events to better grasp what is happening, where and why; and WHEREAS, the City ofDover's GIS Division plays a vital role in the continued growth of the City and has been nationally recognized for its outstanding efforts in the advancement of GIS and its foresight in creating programs that can be used to better manage services in the City; NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELA WARE, do hereby proclaim November 18, 2020 as GIS Day, and November 15 - 21, 2020 as GEOGRAPHY AWARENESS WEEK in the City ofDover and urge all residents to participate in this special observance. ristiansen Mayor

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole was held by video conference on October 13, 2020 at 6:00 p.m., with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler (arrived at 6:03 p.m.), Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Rocha, Mr. Taylor, and Mr. Lindell (arrived at 6:26 p.m.). Civilian members present via video or telephone for their Committee meetings were Mr. Caldwell and Col. Dix (Ret.) (Parks, Recreation, and Community Enhancement), Mr. Shevock (departed at 8:16 p.m.) and Mr. Contant (Legislative, Finance, and Enhancement). PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried. Update on Innovative Readiness Training (IRT) (Captain Brooks of the Delaware Army National Guard) Captain James Brooks, Delaware Army National Guard, provided an update on Innovative Readiness Training (IRT). Responding to Mr. Neil, Mr. Harline stated that they have been planning for this project to move forward and that they had the money budgeted years ago to lay the fields. Mr. Robin Eaton, Parks and Recreation Director, stated that two fields would be added as a result of the project. Responding to Committee members' questions, Capt. Brooks provided the following information: • It would take 24 hours to turn the eyeglasses around and, at the very start, up to 48 hours for NOSTRA (Naval Ophthalmic Support and Training Activity) to take the prescriptions, manufacture the glasses, and get them back to them. • Once the glasses are delivered to the care site, they would contact the person to have them come in for the glasses. • They probably would not have a component where citizens could turn in old glasses for recycling because they manufacture glasses to specific sizes. • Regarding medical services, they were going to offer an annual physical and a chance to speak to a doctor. • They would not be providing any services that would create a blood product or more of a paper trail for them to have to follow up on. • Capt. Brooks would need to check to see if they would be doing COVID testing. If the tests were something that require a 24-hour or 48-hour turnaround time, as of right now, they are not set up to do that and they do not have the supplies in the supply line. If that was something that could be added, that would be a question back to the providers that would have more input in their services.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 2 • If there was a vaccine for COVID, he would hope that they would be able to provide that, but he was unsure. They have not been able to provide vaccines for things like zika, malaria, or even the common flu. • All three sites made available to them are from the Capital School District. Towne Point and South Dover Elementary are still going to be primary points of care. They have an unknown element to the mission at this point and that is where the third care site is going to be. The third care site was originally slated for Booker T. Washington School, but the damage it received during the tornado has possibly prevented them from being able to utilize that site. • Their portion of this was to craft the military specific messaging that goes out to the community, how the community wants to market it is completely up to them. They will answer any public relations or affairs questions that come their way and they provide very specific messaging. Presentation - Wilmington Hope Commission and Bobby Wilson Ms. Rachel Notten, Vice President of Booted and Suited Construction Academy, presented information regarding their program. Ms. Notten stated that Booted and Suited Construction Academy was a professional academy with a sensitivity to the unique needs that citizens returning from prison have in finding and retaining quality employment. Responding to Mr. Slavin, Mr. Anderson stated that the Wilmington Hope Commission and Booted and Suited were connected organizations. Ms. Notten noted that they would be working carefully and closely with the Wilmington Hope Commission. Mr. Slavin stated that he did not have a problem with the message that was delivered, but that they had Wilmington Hope Commission on the agenda and that they should talk about the Wilmington Hope Commission. Ms. Notten stated that they were going to emulate the programs of the Wilmington Hope Commission. Responding to Mr. Anderson, Ms. Notten stated that they have a space in downtown Dover on Loockerman Street. She advised that they were looking at a national curriculum and that they have clients who were ready to take people in after they were trained. Mr. Anderson stated that the idea that was communicated to him was that this was essentially from the people of the Wilmington Hope Commission and that this was their local effort in Dover. Mr. Anderson stated that he was not aware that they actually spun off of the organization, which was not the original plan. It was originally going to work through the Wilmington Hope Commission. Responding to Mr. Rocha, Ms. Notten advised that Booted and Suited was in the process of completing their 501c3 and that the academy program would be six weeks. Ms. Notten stated that there would be a process of placement once individuals were trained. Responding to Mr. Cole, Ms. Notten stated that they were working on a budget for 2021 and would provide them with where the funds would go. Responding to Mr. Lindell regarding the purpose of this item, Mr. Anderson stated that the first time the Wilmington Hope Commission came, they presented their overall vision and wanted to see if there was an interest in Dover. He advised that this particular time, they arranged for someone to start in Dover with

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 3 community organizations and this was progress of something happening in Dover. Mr. Anderson advised that if they came before the Committee again, he would want specifics. Responding to Mr. Lindell, Mr. Anderson stated that his vision would be talking about funding and that it may be other partnerships. He stated that other partnerships and resources are available that have less to do with funding. Mr. Taylor stated that he introduced a company called Intermold Corporation to the Hope Commission with Mr. Wilson. He noted that they are a company that makes plastic parts and that they were willing to train people to make parts and fix machinery and that they were willing to arrange transportation. Responding to Mr. Sudler, Ms. Notten stated that mental health would also be a part of the program. She advised that the City of Wilmington currently has programs for mental health, but it was semi-related to the workforce development. She stated that their current program just trains and employs participants and does not have the mental health aspect of their organization. Ms. Notten noted that they wanted to have the resources readily available if there was a need because it was highly important, especially for someone that had been incarcerated. Library Reopening Plan Mr. Matthew Harline, Assistant City Manager, and Mr. Brian Sylvester, Library Director, reviewed the Library Reopening Plan. (City Clerk’s Office Note: During the Regular City Council meeting of September 28, 2020, Council members approved the Committee’s recommendation to refer this item back to Staff until a clear vision of guidelines and protocols are in place.) Staff recommended a partial capacity reopening the week of November 1st. If the Committee is in agreement the Committee should provide direction on sanitation requirements and no contact entry, then direct staff to proceed. Mr. Neil expressed his concerns regarding book pickup and asked if orders could be placed at the checkout desk to reduce the number of patrons searching for books on the shelves and their amount of time in the library. Mr. Sylvester stated that he thought it could be done and that it would not be meaningfully different from the way they manage the holds desk. He noted that from a physical building security standpoint, they would want to block off the stacks if they were to do that kind of a model, so the patrons did not browse, because that would eliminate the point of doing it. Mr. Sylvester stated that it was something they could consider. Responding to Mr. Harline, Mr. Neil stated that it was different from the current holds process, which is providing books through curb service. If they were going to eliminate curb service, he was suggesting that pick up be offered at the desk. Mr. Sylvester stated that it would work exactly the same as it has in the past and it would be treated the same as a hold. Mr. Cole stated that his concern was that the protocols would be visible to Staff and patrons so that everybody was on the same page. He asked what the vision was for enforcement, which he felt was going to be the hardest part. Responding, Mr. Sylvester stated that they have seven different signs on display in the building and that each pertains to a different element of the protocols. There was also signage about hand washing, social distancing, and mask requirements and obtaining assistance if the patron was not able to

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 4 wear a mask. Mr. Sylvester noted there might be slightly different signage in the children's room and they were looking at decals that go on the floor to mark off the six-foot distances. They thought they would do something a little more child-friendly in that area. He advised that one of the main things that they were treating as a prerequisite for opening was to have security back onsite for enforcement of the requirements. Mr. Sylvester advised that they talked internally about initially having a Staff person at the front entrance to ensure that masks were being worn, that people understood what rules needed to be followed, and possibly enforcing building occupancy limits. He noted that Sunstate Security would come back in if people had already entered the building and were not observing the protocols. Mr. Sylvester stated that they would give a warning first and make sure that they understood the rules for compliance. Mr. Harline stated they budgeted for slightly more than 66 hours per week for Sunstate Security for all 52 weeks of the year. He advised that it was possible to enable one guard to continue the sweeps of the floors, which was part of the contract, and if they had numerous violations they could ask Sunstate to have a second guard onsite. Mr. Harline stated that if they gave Sunstate Security enough lead time, it might be possibile. He noted that eventually it would become trespassing if people did not follow the rules and the next step would be to call the Dover Police Department. Mr. Lindell stated that he wanted to make sure that if it was determined that the library should close due to unforeseen circumstances, it would be in coordination with Mr. Sylvester and the City Manager. Responding, Mr. Harline stated that he would have no hesitation closing the library if they saw that there was a real risk to public health. Mr. Hare asked how Staff would know what to sanitize if someone who tested positive for COVID-19 went into the library. He expressed concern with Staff being exposed. Responding, Mr. Sylvester stated that they had no way of knowing whether or not somebody was positive and asymptomatic. He advised that the Governor's guidelines indicated that they should clean surfaces that are touched by customers at least every two hours. Mr. Sylvester noted that they could do that and have the custodial service team have a day porter onsite, it was a little bit less than $2,000 a month. He advised that they have saved enough on the security detail that they could afford to do that for the foreseeable future. Mr. Harline noted that he was aware of situations where people have worked in offices together with someone who tested positive and, because mask restrictions were required and enforced strongly, the disease was not passed to other employees. He stated that there would be a re-evaluation on November 16th with a report back to Council on November 24th, at which time they would report any such situations. Mr. Harline stated that there was no 100% risk-free process to provide the service to the citizens of Dover, but they were going to be cleaning surfaces, working hard, and enforcing the mask requirement very stringently for exactly that reason. Responding to Mr. Hare, Mr. Sylvester stated that they had not planned to ask people to show their library cards. He noted that the library is a public facility, similar to a park, and they cannot really bar access on those grounds. Responding to Mr. Hare regarding security prior to the pandemic, Mr. Harline stated that they have had some guards that did not work out. He noted that they have removed many people from the library for sleeping and actually had the incident reports to show it, but they did not catch everyone. Mr. Harline advised that

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 5 just before the pandemic hit, they were coordinating on reducing the number of warnings. He stated it was especially important now to make sure that the people in the library were there to use the library because of the increased of spreading the virus. Responding to Mr. Cole, Mrs. Donna Mitchell, City Manager, stated that all department heads were reporting to Mrs. Kim Hawkins, Human Resources Director, to follow all Centers for Disease Control and Prevention (CDC) and the Division of Public Health (DPH) guidelines. She advised that Staff does temperature checks every morning and asks the four or five COVID-related questions and they document it each day, which are submitted to Mrs. Kay Sass, Public Affairs and Emergency Management Coordinator. Mr. Cole stated that he was supportive of a limited opening and that if there were any miscommunications with any of the safety protocols, he was also in support of shutting the library down immediately for the safety of the Staff and anyone involved. Mr. Sudler stated that he was not confident that it was the right time. He stated that he knew Staff had done a tremendous job in trying to put together a plan of action to meet their satisfaction in regard to their concerns. Mr. Sudler stated that until they had some form of vaccine or close to it, he thought that the library was too much of a hotspot and that it could be the host of a major outbreak in downtown Dover because of the element of individuals that are attracted there. He advised that he would be voting against it. Mr. Neil asked how much it cost for the temperature checks. He stated if there were several units that would be made available to Staff to check people as they come in, he thought it would be a step in the right direction to opening the library. Responding, Mr. Harline stated that the original proposal was not to do the temperature checks because they did not want large groups of people at the door, but if it was a matter of not opening without the temperature check, then they would do them, noting that 99.5 degrees would be the cutoff point. He noted that if they are going to do temperature checks, they are going to have to carefully calibrate the instrument. Mr. Sylvester stated that they have two handheld, infrared, no contact, thermometers onsite that are being used for Staff as they are checked in the morning. Responding to Mr. Taylor regarding the 60% capacity, Mr. Sylvester stated that they had not discussed any means of prioritizing who would get access. Mr. Taylor stated that at 60% capacity they were going to have the homeless population loitering there. He noted that they have students who want to get in and asked who was going to be the one to tell the homeless population that they have to leave. Responding, Mr. Sylvester stated that in a situation where the building was at capacity at that level, it would be both security and Staff. He advised that if the security guard was available to do it, they would ask them to, if not, Staff would. Mr. Sylvester noted that they have an Acceptable Behavior Policy which prohibits loitering, so on those grounds, they could ask somebody to leave. Internally, they define loitering as not using the library for its intended purpose. Mr. Taylor stated that he firmly believed that someone needs to make sure there is a priority list. Responding to Mr. Taylor regarding the sanitation process, Mr. Sylvester stated that it was a quarantine process. He advised that, for library returns, they come in through the book drop and are placed onto either a cart or in a transit bin, then they are marked with the day they were packed. Staff wears masks and gloves and frequently sanitizes their hands. He stated that those items are left for at least 72 hours, sometimes longer depending on whether it was a transit from another library or returned from a member of the public. Once that time period has passed, then they open it up and check the books.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 6 Responding to Mr. Taylor, Mr. Harline stated that the police department had a deep clean after they had an exposure. He advised that there are companies that provide a special clean based on a square footage. Mr. Harline noted that if they knew a Staff member was sick or if they found through contact tracing that somebody was positive, they would hire that service. Mr. Taylor stated that the police department knew of the exposure but there would be no tracing with the transient population. Mrs. Mitchell advised that when they do the temperature checks at City Hall they write down who the person is, what their temperature was, and ask them to answer the questions. If they do not know who is coming and going and writing that down, they cannot do any contact tracing. Responding to Mr. Taylor, Mr. Sylvester stated that they looked into other types of sanitation, specifically UV lighting. Mr. Sylvester advised that there are a couple of types of UV lighting that can be used, one is being used at Kent County Public Library. It is a sanitizer designed specifically for books and another one is an overhead sanitizer that can be installed. It is meant to be installed in a classroom but could also be an option for their meeting rooms. Mr. Sylvester stated that the problem with the one that goes into a room is that they would need to have the room empty of people for a full hour while it was being sanitized. He noted that it meant that they could use it in some of their spaces, but it would not be a viable option in all of their spaces unless they ran it overnight. Mr. Sylvester stated that it might not be a cost-effective cleaning measure if they were only doing a single deep clean with it. Mr. Sylvester stated that the primary objection he had to the book sanitizer was the volume of books that they would need to run through it. He stated that the one that the Kent County Public Library is using can only hold six titles at a time and it has to run for a minute. Mr. Sylvester noted the Kent County Public Library is a smaller library than the Dover Public Library and they have had to dedicate a staff person just to sanitizing items. The Dover Public Library would end up needing probably multiple units and end up having to dedicate multiple staff people to operate the units. Mr. Taylor asked if it would be beneficial if he introduced a company to the Committee and have them do a presentation about UV lighting. Responding, Mr. Harline stated they would certainly be willing to look at that option. He noted when it comes to the books, however, there was good evidence that a 72-hour wait was enough to eliminate the risk of transmission of corona viruses, particularly COVID-19. Mr. Harline stated that they have filtration units in the HVAC system that meet the recommendations of the CDC and the cost to do the meeting rooms was not prohibitive. He noted that he would be interested to see if there was a solution for the general area, which is very large. Mr. Harline advised that 60% capacity for the library, not counting the multipurpose rooms, was 348 people. He stated that, counting in and out, they should be able to know when they are approaching 348 people in the library. Mr. Harline noted that the overwhelming opinion of Staff was that without special programming, they rarely have 348 patrons in the library at once. He stated that if it turns out that they were wrong, they will hold people at the door, and they can develop a protocol. Mr. Harline stated that the trouble with the protocol to remove people is, if Staff does not know when they came in, they are put in a situation of trying to evaluate how important somebody's purposes of being there and it would be difficult to do that just by looking at the age and the activity of the people. Mr. Taylor stated that the downtown merchants have been experiencing a huge recovery over the last few months and the merchants have noted that the City had taken on a whole new personality. Mr. Taylor stated that he was extremely reluctant to open the library, knowing that possibility exists.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 7 Mr. Cole stated that the library Staff and City of Dover Staff have, working with CDC and DPH, come up with safety guidelines. He advised that if they could be met, then they could start to open up just as they are opening up in his school districts. Mr. Cole stated that if they could move forward with a limited opening working with CDC guidelines, then they should move forward. If those guidelines cannot be met, then he suggested shutting it down. Mrs. Mitchell stated that the more she listened to the discussion, the more she was concerned with Staff because if contact tracing was part of the CDC guidelines and Staff comes in contact with a COVID positive person, there was no way of knowing because no one is reporting it to the Staff. She noted that she agreed that Staff was there to serve the public, but also agreed that they should not put them in harm's way. Mrs. Mitchell stated that in the City, they have appointments. Responding to Mrs. Mitchell, Mr. Harline advised that when someone goes into Customer Service, they usually go to the counter and they can trace them that way. He noted that both in the library and in Customer Service they have cameras and if they ask somebody for their name, they do not request an ID. Regarding temperature checks, Mr. Harline stated that they were consistent, but he would be very surprised if it was accurate. Mrs. Mitchell stated that her concern with contact tracing was if the employees were not notified. Mr. Anderson stated that if somebody was getting contact traced with Public Health, they retrace their steps and they would tell them that they were at the library. Mrs. Mitchell stated that they would hope that they would tell them that they were at the library. Mr. Lindell moved to recommend that the library partially reopen the week of November 1st, as recommended by Staff, with additional details in the plan which include extra cleaning protocols, even if there was an additional cost involved, and no contact entry, and allow Staff to proceed with those instructions with the understanding that if there was a problem, they could close the library immediately. The motion was seconded by Mr. Cole. Mr. Neil stated he wanted to include to mandate that Staff had a calibrated no-touch thermometer reading for everyone coming into the library. Mr. Cole seconded the amendment to the motion. Mr. Slavin stated that he was of the belief that they hire people in the City to do jobs for them, and they build trust in their ability to do that job. He stated that they have great trust in Mrs. Mitchell, Chief Johnson, Mr. Harline, and Mr. Sylvester and they have done those jobs. Mr. Slavin stated that he found that the discussions where now they were addressing what kinds of thermometers would be used at the library was really a recipe for bogging City government down if they were going to have Council be involved in the day-to-day operations at this level. He stated to just get these things done and that they have pitched this idea of safety to the library and they have said exactly what the point was and that was they cannot eliminate the risk, they could only reduce the risk and know what the risk was. Mr. Hare agreed with Mr. Taylor and Mr. Sudler. He stated that he knew it was going to be one way in and one way out. He asked when people come into the library have someone there that was going to write their name and check their ID, and the time they came in. Mr. Hare stated that it would be another control that could help because someone could come in at 9:00 a.m., not sign in or anything, and just be there all day.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 8 Mr. Neil moved to amend the motion to recommend the library partially reopen the week of November 1st, as recommended by Staff, with additional details in the plan which include extra cleaning protocols, even if there is an additional cost involved, and no contact entry, and allow Staff to proceed with those instructions with the understanding that if there is a problem, they can close the library immediately, and to mandate that Staff have a calibrated, no-touch thermometer reading for everyone coming into the library. The motion was seconded by Mr. Cole and carried by a roll call vote of six (6) yes (Neil, Cole, Rocha, Lindell, Caldwell, and Dix), three (3) no (Sudler, Taylor, and Hare), one (1) abstention (Anderson), and one (1) absent (Slavin). The motion to recommend the library partially reopen the week of November 1st, as recommended by Staff, with additional details in the plan which include extra cleaning protocols, even if there is an additional cost involved, and no contact entry, and allow Staff to proceed with those instructions with the understanding that if there is a problem, they can close the library immediately, and to mandate that Staff have a calibrated, no-touch thermometer reading for everyone coming into the library was carried by a roll call vote of seven (7) yes (Neil, Cole, Rocha, Lindell, Caldwell, and Dix), three (3) no (Sudler, Taylor, and Hare), and one (1) absent (Slavin). Updates on the Progress of the Master Plans for Each of the Major Parks Mr. Matthew Harline, Assistant City Manager, and Mr. Robin Eaton, Parks and Recreation Director, provided and update regarding the progress of the Master Plans for each of the Major Parks. Responding to Mr. Neil regarding Mallard Pond Park, Mr. Eaton stated that they have a path and lighting that goes through that park and the tree limbs were starting to block some of the lighting, so they trimmed them from around the lighting. Responding to Col. Dix, Mr. Harline stated that there were many general notices. He noted that they are still in an early process and that more public input will be sought. Mr. Neil moved to recommend acceptance of the report, seconded by Mr. Taylor and carried with Colonel Dix voting no. Gate/Park Security (Schutte Park) Mr. Matthew Harline, Assistant City Manager, reviewed the background information regarding the gate and park security at Schutte Park. Staff recommended 1. Create signage that specifies the hours for Schutte Park. 2. Proceed with a gate at the entrance to the main parking lot to the John W. Pitts Recreation Center. 3. Pursue options for a second gate across Electric Avenue directly south of the main entrance to the Pitts Center. 4. Look into installing security cameras in the Pitts Center Parking lot and near the skate park/dog park/playground areas. Mr. Neil stated that it seemed a little bit premature and that he would like to have more of the details. Col. Dix stated that he could leave the road at virtually the full length of the park and bypass any obstacle that they put at the intersection. Mr. Harline stated that was an accurate statement if someone was coming off of Hazlettville North Street. Mr. Harline stated that this would be a very good deterrent effect, but agreed with Mr. Neil that there were a lot of details they needed to work out. He noted that if they do not put up

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 9 proper fencing to go along with the gates, they would be easily defeated. Mr. Harline advised that they were looking into the possibility of making it a requirement for people to register the space if they were going to have a party over a certain size. He noted that late night spontaneous parties in the hundreds have been seen in parks. Mr. Harline stated that they have almost always seen a huge mess left behind for Staff. He advised that there may be a constitutional issue and that may be impossible, but they would like to purse that option. Mr. Hare stated that Staff knew what they needed to do and it was up to them to put the plan together and state what they were going to do and do it. He noted that he did not know if they had to approve it to put a gate up to stop this. Mr. Slavin stated there was a reason why the Council Committee structure was set up to be a recommendation to Council and then two weeks later, Council took the matter up. He noted that it was meant for items that deserve a level of debate and time to take an involvement from the public to make critical decisions about the vision and strategy for the City. Mr. Slavin stated that it was absurd to think that they were requiring Staff to come to the Committee for a gate replacement that would take four weeks to get approved from Council before they could even begin the process of procuring and putting the solution in place. He noted that this was a recipe for slowing the City down to a crawl and that it has to stop. Responding to Col. Dix, Mr. Anderson stated that there is a certain dollar limit where the Committee gets involved in these decisions. Mr. Anderson stated that it was just the gate, but the whole security goes beyond that particular dollar limit. He noted that security was going to be fundamental to the master plan. Mr. Anderson stated that the security vision had to be addressed, which they see was a lot more than the gate in the report because if they were going to add amenities such as dog park and skate park in the back, there had to be an idea of the security that they were going to have in the future. Mr. Neil stated that he did not disagree with Mr. Slavin, but that they have to be informed so they are not blind sided. Mr. Hare moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:33 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Neil moved that item #3 - Pay for Performance Evaluation System be postponed to another meeting, seconded by Mr. Sudler. Responding to Mr. Lindell, Mr. Harline advised that there were a couple of presenters from Siegel on the meeting who were ready to go. Mr. Lindell stated that he would like to hear at least the findings from the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 10 presenters tonight and perhaps not take any action on it to allow further digestion of the information. Mr. Slavin stated they could listen to the presentation and pass it onto Council with no recommendation and then be prepared to rehear it again at the Council meeting to take action in two weeks so there was no delay in the process. Mr. Neil withdrew his motion. Mr. Sudler withdrew his second. Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried. Downtown Dover Partnership Parking Solutions During the Regular City Council meeting of June 22, 2020, Council members approved the Legislative, Finance, and Administration Committee's recommendation approving continuation of the Memorandum of Understanding (MOU) with discussion to be brought back to Council, during the Regular City Council meeting of June 22, 2020. Ms. Diane Laird, Executive Director of the Downtown Dover Partnership (DDP), Mr. Chris Robocker, DDP Parking Committee, and Mr. Jed Hatfield, President of Colonial Parking, Inc., reviewed the background information for the Downtown Dover Partnership (DDP) Parking Solutions. Ms. Laird advised that proceeding with the signature of the MOU to design the parking solution included implementation of that solution. She advised that if the implementation does not take place, the DDP would be required to pay about $35,000 in planning fees for the solution. Responding to Mr. Lindell, Ms. Laird stated that the ask was to proceed with the MOU to design and implement the solution that is derived. Mr. Neil stated that they took the first step of the jigsaw during the Regular Council meeting of October 12, 2020, when Council approved the first reading of Ordinance 2020-12 - Amending Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing, and Parking, Division 2 - Metered Parking, Division 3 - Removal and Disposition of Illegally Parked or Abandoned Vehicles, Sec. 106-181 - Definitions, and Division 4 - Downtown Parking. Mr. Neil noted that ordinance was necessary to permit the DDP to enter into this agreement with Colonial. (City Clerk's Office Note: Proposed Ordinance #2020-12 is scheduled for the Final Reading during the Regular City Council meeting on October 23, 2020.) Mr. Slavin reminded members that they only make a recommendation to Council. He stated that by the time the ordinance had passed, this would then follow. Mr. Hatfield stated that the development phase was actually performed before the MOU was signed and executed and there was no financial commitment. He noted that it was not until the development work of the program, which is what is driving that fee. Mr. Neil moved to recommend moving forward with the authorization pending the approval of proposed ordinance #2020-12 at the Regular City Council meeting on October 26, 2020. The motion was seconded by Mr. Cole and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 11 Grants - Fiscal Year 2020 Edward Byrne Justice Assistance Grant Program - Joint Grant with Smyrna Police Department & Kent County Chief Johnson, Dover Police Department, reviewed the background and analysis regarding the Fiscal Year 2020 Edward Byrne Justice Assistance Grant Program - Joint Grant with Smyrna Police Department & Kent County. Staff recommended approval of the grant project as requested. Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Taylor and unanimously carried. Grants - Fiscal Year 2021 Fund to Combat Violent Crime Chief Johnson, Dover Police Department, reviewed the background and analysis regarding the Fiscal Year 2021 Fund to Combat Violent Crime Grant. Staff recommended approval of the grant and intended purchases. Responding to Mr. Lindell, regarding vendors, Chief Johnson stated that most of this was recurring. Mr. Lindell stated that he knew the grants were different as far as they were getting them at random parts of the year. Chief Johnson stated that there was a challenge there when grants become available, the deadlines were instituted by the issuers of the particular grants. He advised that for the last 10 to 20 working days, he had been having active discussions with his staff to address assuring that their timing was appropriate. Chief Johnson stated that this was a regular recurring item that has great utility for them. Mr. Sudler asked how they knew that other competitors were given the opportunity to compete for the bidding process. He stated that they needed to make sure that, across the board, uniform guidelines were being adhered to so that they could ensure they were representing the City in the best manner. Mr. Sudler noted that he thought they needed to focus on some of the bids that were being awarded to make sure that things were being done properly and in accordance with how they were supposed to be across the board. Responding to Mr. Taylor, Chief Johnson advised that the education part was leaning into the preventative piece. Responding to Mr. Lindell's questions, Chief Johnson provided the following information: • The recurring grants were fairly predictable. There was a range of things that they could obtain in each of the state and federal level grants that were managed by the state. They would vary their requests based on the needs of the particular budget year. • Regarding the recurring grants to help fund body cameras, they were having those discussions. There was a state level meeting and they discussed the Criminal Justice Council (CJC) and what they might be able to do for them. Mr. Neil moved to recommend approval of the grant and intended purchases, as recommended by Staff, seconded by Mr. Taylor and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 12 Pay for Performance Evaluation System Mrs. Kim Hawkins, Human Resources Director, and Ms. Paula Singer, Ms. Andrea Averill, and Ms. Katie Kiesel, Segal, reviewed the information located in the packet regarding Pay for Performance Evaluation System. Staff recommended approval of the implementation of a Pay for Performance Evaluation system for non-bargaining employees with the following schedule: Pilot period to begin July 1, 2021 - June 30, 2022; Full implementation July 1, 2022; First pay for performance increase to be provided July 1, 2023. Mr. Sudler stated that the City of Dover was moving towards a transformational leadership style and culture and asked how they felt it fit in and if they thought it was a great representation and component with their shared visions. Responding to Mr. Sudler, Ms. Averill stated that it does support transformational change. She advised that the process would begin to identify the goals that were needed to move that transformation forward and that would be included in the process. Mr. Anderson stated he had some unease with recommendation #12 - Reevaluate the process for the Council to conduct performance evaluations. He stated that it should be looked at some where in the future. Mr. Anderson noted that if an employee works for everybody equally on the Council, to have one or a couple control whether or not they got a pay raise without input of everyone else was problematic. Responding to Mr. Anderson, Ms. Averill stated the department heads reviewing every rating occur at the final rating. She advised that there would only be a rating applied at the year-end evaluation and the other quarterly reviews would just be a conversation about progress, work goals, feedback and other performance observation shared. Ms. Averill stated that there would be no rating until the end of the cycle. Responding to Mr. Anderson, Ms. Singer stated for the quarterlies, it is the employee and the supervisor and the others occur only annually. Ms. Singer noted that the department heads would only look at the final ratings, they were not looking at every detail. Mr. Sudler asked if there would be an opportunity for the employee to rate the supervisor, in regard to whether or not they were being supportive, giving accurate direction, or just one rating. Responding, Ms. Singer stated that it was only the supervisor rating the employee, but that was something they were recommending as an add-on after the process settled down. She noted that there were a number of forms and processes that could be used for employee rating supervisors, so they would have a multi-rater input which could be important, but they thought they would start with the recommendations, taking one step at a time. Mr. Sudler stated this was a great first step, but that it was equally important to have a pulse on the climate of the organization through the employees to have an opportunity to rate the supervisor's behavior and effectiveness. Responding to Mr. Taylor, Ms. Averill stated that an appeal process would be part of the process. She stated there would be a limited window of time where employees could request an appeal to the human resources function and the City Manager could participate in that review. Responding to Mr. Taylor, Mrs. Hawkins stated they do not currently have an appeal process in place. She advised that a process would have to be drafted and they had some of that discussion in internal meetings with Segal. Mr. Taylor stated that component would have to be a necessity for him to go forward with the

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 13 process. Mr. Neil stated that they were talking about so many factors, for instance, a constant increase in individuals for performance on a straight level or bonuses as a result of the work that they were doing. He stated that has to be part of this conversation. Responding to Mr. Hare, Ms. Averill stated that if a manager gave an employee an evaluation and they received a raise and they did not like it, they could appeal the rating. Ms. Singer stated that if they added the component, then the employee could then rate the manager. She advised that it would probably be at a different cycle. Addressing Mr. Hare’s concerns regarding employees rating their managers, Ms. Averill stated that what many organizations do is gather feedback in terms of the employees to the manager. She stated that they would get the observations about performance and then aggregate those themes and provide that to the manager. Ms. Averill advised that it would be the manager's decision to report it to a department head and the department head would vet assigning that rating, which would then equate to a salary increase, or some type of reward. Mr. Hare asked if the manager would be rated by the department head. Responding, Ms. Singer stated that was a second level sign off. She advised that the manager would sign off and then the department head would sign off. Mrs. Hawkins stated that, in conversations with Segal, the idea of 360 feedback was discussed regarding evaluation by department heads’ direct reports or whoever their primary customers were. She stated that they could develop a 360 feedback program that was based on the competencies that were developed and that tie into the performance development program. Mr. Anderson stated that he would like to see the definition of terms and how they were actually graded. He noted that there was also backup material that they had not seen. Ms. Singer stated that they were in the process of finalizing that information and that they would provide it. Ms. Singer noted that this was a pilot program at this stage. Mr. Hare stated that he felt they needed to wait until they hire the new City Manager before taking action on this item. Mr. Sudler stated he would be interested in seeing the instruments or criteria for the instruments, the composite scores, how they were going to score them, and what it actually measures. Mr. Hare moved to table this item in Committee until a new City Manager is hired, or when it is brought back up again by the Committee. The motion was seconded by Mr. Anderson. Mr. Slavin stated, for clarification, that they did not mean that they were telling Staff and the consultants to stop reflecting on the item. He stated that he would assume they were going to continue to refine it, to make it an actionable item for when it is considered for Council again. Mr. Hare and Mr. Anderson agreed with the clarification.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13, 2020 PAGE 14 Mr. Harline stated that they had enough direction to put some finer points on it with the consultants. He noted that the consultants were winding down their work and if they wanted to bring them back, he would talk with Ms. Singer as to how flexible they were with their time within the scope of the contract. Mr. Neil’s call for the question was unanimously carried. Mr. Hare moved to table this item in Committee until a new City Manager is hired, or when it is brought back up again by the Committee, and for Staff to continue to refine the Pay for Performance Evaluation System. The motion was seconded by Mr. Anderson and unanimously carried. Proposed Ordinance #2020-14 - Project Carry-Forward Budget Balances/Proposed Budget Amendments Mrs. Donna Mitchell, City Manager and Mr. Matthew Harline, Assistant City Manager, reviewed the proposed budget amendments and proposed Ordinance #2020-14. Staff recommended approval of the proposed Budget Amendments totaling $8,420,300 for Fiscal Year 2021 and adoption of Ordinance #2020-14. Mr. Hare moved to recommend approval of Staff's recommendation. Responding to Mr. Anderson regarding street improvements, Mr. Harline stated that he could get him a list of whic streets were completed and which ones were being carried forward. Mr. Hare moved to recommend approval of the proposed Budget Amendments totaling $8,420,300 for Fiscal Year 2021 and adoption of Ordinance #2020-14. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 10:07 p.m. Mr. Lindell moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 10:07 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\10-13-2020 CCW Minutes.wpd

CITY OF DOVER City Council Meeting Oct 26, 2020 FISCAL YEAR JULY 1, 2020 TO JUNE 30, 2021 1 of 2 QUARTERLY REVENUE REPORT As of September 30,2020 FY21 25% ORIGINAL YTD % BUDGET FY20 FY19 GENERAL FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Property Taxes $ 14,335,100 $ 14,230,200 99.3% $ 14,123,800 $ 12,890,000 2 Payment In Lieu of Taxes 550,700 444,500 80.7% 560,300 525,000 3 Transfer from Electric Fund 10,000,000 2,500,000 25.0% 10,000,000 10,000,000 4 Intrafund Service Receipts Electric 3,805,923 757,100 19.9% 2,874,100 3,545,000 5 Transfer from Transfer Tax Fund 1,433,500 242,000 16.9% 1,828,000 1,638,500 6 Business Licenses 1,470,000 1,308,300 89.0% 1,408,200 1,437,500 7 Intrafund Service Receipts Water 1,038,607 206,600 19.9% 676,300 844,100 8 Intrafund Service Receipts Wastewater 748,170 148,800 19.9% 676,300 844,100 9 Sanitation Fees 3,090,600 782,100 25.3% 3,080,900 3,068,400 10 Permits & Other Licenses 1,446,000 354,100 24.5% 1,059,800 1,472,100 11 Transfer from Municipal Street Aid Fund 750,000 199,500 26.6% 796,200 806,300 12 Fines & Police Revenue 572,800 227,900 39.8% 571,500 571,500 13 Police Extra Duty Fees 595,000 23,400 3.9% 470,900 579,900 14 Transfer from Police Grant Funds 155,000 9,900 6.4% 219,900 59,100 15 Court of Chancery Fees 1,440,000 266,200 18.5% September fee not received yet. 1,602,400 1,588,100 16 Transfer from Water/Wastewater Fund 1,000,000 250,000 25.0% 1,000,000 1,000,000 17 Transfer from Civil Traffic Penalties Fund 445,000 43,500 9.8% September ERLSP not received yet. 430,300 449,400 18 Library Revenues & County Reciprocal Pymt 368,400 1,300 0.4% 329,500 410,200 19 Franchise Fees 645,000 - 0.0% Q1 fees not yet received 617,500 631,900 20 General Fund Grant Receipts 623,500 3,800 0.6% 625,700 635,200 21 Recreation Revenue 135,000 8,700 6.4% 84,900 141,400 22 Other Miscellaneous Receipts 135,000 18,800 13.9% 110,900 158,000 23 Interest Income 140,000 2,700 1.9% 291,200 327,600 TOTALS $ 44,923,300 $ 22,029,400 49.0% $ 43,438,600 $ 43,623,300 Final Budget $ 45,063,700 $ 43,867,700

CITY OF DOVER City Council Meeting Oct 26, 2020 FISCAL YEAR JULY 1, 2020 TO JUNE 30, 2021 2 of 2 QUARTERLY REVENUE REPORT As of September 30,2020 FY21 25.0% ORIGINAL YTD % BUDGET FY20 FY19 WATER FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Water Fees $ 6,231,700 $ 1,843,000 29.6% $ 5,557,800 $ 5,682,000 2 Water Impact Fees 570,000 61,400 10.8% 215,900 753,200 3 Water Tank Space Leasing 420,100 52,800 12.6% Timing of rent payments 374,900 399,800 4 Interest Income 34,000 2,300 6.8% 43,500 34,100 5 Other Miscellaneous Revenues 67,800 138,000 203.5% 26,900 2,000 TOTALS $ 7,323,600 $ 2,097,500 28.6% $ 6,219,000 $ 6,871,100 Final Budget $ 6,544,000 $ 6,505,600 25.0% ORIGINAL YTD % BUDGET FY20 FY19 WASTEWATER FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Wastewater Fees 4,467,500 1,185,000 26.5% 3,615,700 3,720,800 2 Wastewater Adjustment Fees - County Trtmt 3,275,100 895,200 27.3% 3,108,400 2,902,900 3 Groundwater Inflow Adjustment 2,040,400 558,700 27.4% 1,804,000 1,858,200 4 Wastewater Impact Fees 480,000 51,800 10.8% 211,500 688,100 5 Interest Income 20,000 400 2.0% 5,600 21,300 6 Other Miscellaneous Revenues 1,300 2,100 161.5% 7,100 10,300 TOTALS $ 10,284,300 $ 2,693,200 26.2% $ 8,752,300 $ 9,201,600 Final Budget $ 9,276,800 $ 9,261,300 FY21 25.0% ORIGINAL YTD % BUDGET FY20 FY19 ELECTRIC REVENUE FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Sales to Customers $ 80,417,400 $ 23,286,000 29.0% $ 78,671,000 $ 80,706,700 2 Distribution of Earnings (5,246,100) (1,526,800) 29.1% (2,727,100) (2,839,700) 3 Utility Tax 1,245,100 326,300 26.2% 1,223,200 1,270,300 4 Rate Stabilization Reserve 2,500,000 - 0.0% - - 5 Miscellaneous Revenue 767,000 179,000 23.3% 1,049,400 1,281,500 6 Interest Income 157,400 10,300 6.5% 280,800 295,000 TOTALS $ 79,840,800 $ 22,274,800 27.9% $ 78,497,300 $ 80,713,800 Final Budget $ 82,095,000 $ 84,881,800

UPDATE ON IN-PERSON MEETINGS Information and concerns from a hybrid meeting test that was conducted on October 7, 2020 with Mrs. Traci McDowell, Mrs. Donna Mitchell, Mr. Andy Siegel, and Ms. Janella Tauchus: • To host a hybrid meeting, Council members, Committee members, and Staff would still need to actively participate on their personal devices (laptops, tablets, or cellphones) through WebEx to interact with members of the public unable to physically attend the meeting due to limited seating or personal reasons. • When we tried to use the desk microphones in Council Chambers and actively use our laptops to ensure members of the public on WebEx could hear, there were multiple echoes coming from computers which negatively affected the audio quality within Council Chambers. • All meeting participants in Council Chambers would need to use personal headphones to attempt to lessen the amount of audio feedback each of the devices in the room would pick up and would have to mute both their personal devices and desk microphones when not speaking and unmute to speak. • If members of the public were present and wished to speak, they would have to use the podium microphone, which could cause audio interference and members of the public participating on WebEx would not be able to hear them speaking. This would also be the case if Council members only used their desk microphones. • There is a concern regarding bandwidth. Council members, Committee members and Staff would need to be connected to the City’s secured wifi, but we are not sure how many people could be on the wifi without causing interference and poor connection. • We attempted to fix the background noise and inconsistencies by turning on the music option in WebEx and it did remove some inconsistencies, but the recording still picked up background noises and at some points of the recording, large amounts of feedback were still audible. • Mrs. Mitchell was located in her office for this test meeting and she still heard the echoes from the desk microphones and WebEx microphones. • We also found that if we were to just use the WebEx microphones and by following the CDC guidelines regarding masks, it was difficult to hear each other in the room and we would not be able to use the recording from the Council Chambers recording system. Essentially, we would be hosting a WebEx meeting with everyone in the same room. • There was some delay in the WebEx video, but the major concern was the delay in the audio. Someone could be talking into the desk microphone in Council Chambers and their

UPDATE ON IN-PERSON MEETINGS WebEx device causes a delay in audio and a large echo during the meeting and in the recording. • After reviewing both the WebEx and FTR recordings, the echoes and feedback were recorded and caused both recordings to be inconsistent. This would affect the ability to use either audio recordings for the minutes and potentially be inaccurate. • If we were to broadcast the WebEx meeting, the only way to do that with the broadcasting system in place would be to have one member of Staff host the meeting and another member of Staff login to the WebEx meeting as an attendee on a separate computer connected to the screens located in Council Chambers which then could be broadcasted. However, this would not pick up the audio from the WebEx meeting, it would only pick up the audio from the desk microphones located within Council Chambers. • The host would also need to be the person to share their screen for presentations which poses a difficulty with monitoring questions from the public because the other Staff member would not be able to see the Q&A box. • We also discussed Zoom, which does not provide the safeguards that WebEx has offered regarding speakers, panelist, attendees, and screen sharing. Differences between WebEx and Zoom WebEx Zoom Able to create different invitation list, sent out Was only provided with link, manually share automatically Able to differentiate between panelists and Everyone enters as an attendee with the same attendees with different permissions permissions Attendees (the public) are muted upon entry and Can mute upon entry; individuals have the ability can request to be unmuted to speak during a to unmute themselves at any time, unless particular item; panelist (Council and Staff) have permissions for everyone are changed, but cannot the ability to unmute themselves as they wish to differentiate between Council members and the speak public Password Protected, different passwords for Password protected by one password for all, can panelist vs attendees create a waiting room and allow participants entry one at a time Able to remove participants if necessary Can set up permissions prior to the meeting Can set up permissions during the meeting (Permissions are for everyone, no difference between panelist or attendees) Not aware of a time limit Basic plan is limited to 40-minute time

UPDATE ON IN-PERSON MEETINGS Alternate Meeting Space Options • Mrs. Mitchell spoke with Mr. Mike Petit de Mange, County Administrator, Kent County Levy Court, and received the following information regarding how the meetings are held at the Kent County Levy Court Building: o The meeting room would only be available for the Council meetings held on Monday, it is not available on Tuesdays for Council Committee of the Whole meetings. o The room is available to 34 people with social distancing. o The meeting would be available through telephone conferencing only, the public would not be able to see members of Council. o If members of the public wish to speak, there are telephone options that they can select to notify the staff member monitoring calls. o They have WebEx available, but that is only for presentations, no audio. If members of the public wanted to see the presentation and speak regarding items, they would need to call in and login to WebEx, separately. o Currently, live broadcasts are on hold due to technology issues. o Kent County employees manage the telephone conference and the presentations. o They have advised that they have recording capabilities and can provide the audio recording via SD card. We are not sure what format we would receive them in yet. o If there is an overflow of public participants who physically come to the meeting, there are other meeting rooms where they are allowed to sit (10-15 people). o For Kent County meetings, a guard is at the entrance and only allows a certain amount of people to attend the meeting. • We spoke with Ms. Pat Honeycut, Capital School District, on October 7, 2020 regarding meeting rooms. If the meetings were open for the public to enter, the meeting location would need to be discussed further. The cafeteria was thought to be an option, but we are still waiting for a response from Mr. Ben Wells to our questions regarding recording equipment.

UPDATE ON IN-PERSON MEETINGS VPC Inc. Information regarding Meeting Broadcasts • Ms. Tauchus spoke with Mr. Howard Rothouse, of VPC Inc., on October 21, 2020 at 10:44 a.m. regarding broadcasting City Council and possibly Committee meetings and received the following information: o The Clerk’s Office already has the ability to broadcast in-person City Council meetings on the City’s website, Verizon, and Comcast. In addition to those, VPC could livestream and archive the broadcast on Youtube, Vimeo, and Facebook. o They would be able to use our broadcasting equipment or bring in their own for the meeting. Mr. Rothouse believes he was the one who installed our broadcasting equipment with Comcast. o Mr. Rothouse explained that if we were to hire a member of VPC to use the City’s equipment, it would cost $1,200 based on a 10-hour day. Ms. Tauchus explained to Mr. Rothouse the frequency of the meetings and that the duration could last anywhere between 30 minutes to multiple hours. He noted that regardless of the duration of our meetings, their staff person would arrive 6 hours ahead of the meeting and the price would still be based on the $1,200. o Mr. Rothouse stated that the benefit of using VPC and using their equipment was that they have backups for everything, even equipment and are a no-fail company. o After explaining to Mr. Rothouse how the City currently handles the broadcast of our meetings, he stated he did not think VPC was a right fit for the City based on price and frequency of the meetings. o Mr. Rothouse stated that he was willing to offer advice, help, and even train a new broadcast staff member if we find one. o Mr. Rothouse also suggested looking into a freelance broadcasting member, which he could help find. He noted that a high-level freelancer for this kind of work would run about $475/per 10-hour day. S:\COPIERSCANS\JANELLA\HYBRID TEST MEETING\UPDATE - IN-PERSON MEETINGS.DOCX

FIRST READING 1 CITY OF DOVER ORDINANCE # 2020-14 2 GOVERNMENTAL CAPITAL PROJECTS FUND 3 REVENUES AND BUDGET FOR 2020-2021 4 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 5 The amount hereinafter named aggregating Eight Million Seven Hundred Fifty Thousand Four Hundred 6 dollars ($8,750,400) or so much thereof as may be necessary are hereby appropriated from current revenues 7 and other funds for the use by several departments of the Municipal Government for the fiscal year 8 beginning July 1, 2020 and ending June 30, 2021: 9 REVENUES 10 2019/20 2020/21 2020/21 11 REVISED ADOPTED REVISED 12 BEGINNING BALANCE - PROJECTS $ 2,841,100 $ 369,100 $ 3,387,600 13 REVENUES 14 STATE GRANTS - Other 241,800 1,245,000 1,440,000 15 LIBRARY COUNTY GRANT 125,000 - - 16 BUDGET BOND/BANK PROCEEDS 528,600 1,198,300 1,498,300 17 TRANSFER FROM GENERAL FUND 3,261,600 2,078,100 2,078,100 18 TRANSFER FROM PARKLAND RESERVE 191,800 - - 19 TRANSFER FROM CAPITAL ASSET RESERVE 445,300 346,400 346,400 20 TRANSFER FROM LODGING TAX - 110,000 - 21 SUBTOTAL PROJECT RECEIPTS 4,794,100 4,977,800 5,362,800 22 TOTAL FUNDING SOURCES 4,794,100 4,977,800 5,362,800 23 TOTAL BEGINNING BALANCE AND REVENUES $ 7,635,200 $ 5,346,900 $ 8,750,400 24 EXPENSE SUMMARY 25 2019/20 2020/21 2020/21 26 EXPENDITURES REVISED ADOPTED REVISED 27 FIRE $ 281,100 $ 173,300 $ 173,300 28 GROUNDS 153,400 - - 29 LIBRARY 125,000 - 19,900 30 RECREATION 1,073,600 395,000 904,000 31 LIFE SAFETY 48,900 - 43,400 32 CODE ENFORCEMENT 37,200 - 37,800 33 PLANNING - 20,400 20,400 34 INSPECTIONS 18,600 18,600 42,700 35 POLICE 954,700 912,400 986,800 36 STREETS 3,289,400 936,000 3,224,100 37 STORMWATER 365,000 1,110,700 1,327,500 38 SANITATION 287,200 475,200 475,200 39 INFORMATION TECHNOLOGY 45,600 61,600 61,600 40 FACILITIES MANAGEMENT 174,800 700,000 700,000 41 PUBLIC WORKS - ENGINEERING - 39,600 39,600 42 PROCUREMENT & INVENTORY 390,000 25,000 325,000 43 FLEET MAINTENANCE 21,600 - - 44 DEPARTMENT SUBTOTAL 7,266,100 4,867,800 8,381,300 45 TOTAL EXPENDITURES 7,266,100 4,867,800 8,381,300 46 BUDGET BALANCE 369,100 479,100 369,100 47 TOTAL BUDGET BALANCE & EXPENDITURES $ 7,635,200 $ 5,346,900 $ 8,750,400 48 The City Manager is hereby authorized, without further approval of the City Council, to make 49 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 50 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 1

FIRST READING 51 CITY OF DOVER ORDINANCE # 2020-14 52 WATER IMPROVEMENT & EXTENSION FUND 53 REVENUES AND BUDGET FOR 2020-2021 54 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 55 The amount hereinafter named aggregating Six Million Thirty Eight Thousand Three Hundred 56 dollars ($6, 038,300) or so much thereof as may be necessary are hereby appropriated from 57 current revenues and other funds for the use by several departments of the Municipal Governmentr 58 for the fiscal year begining July 1, 2020 and ending June 30, 2021: 59 CASH RECEIPTS 60 2019/20 2020/21 2020/21 61 REVISED ADOPTED REVISED 62 BEGINNING BALANCE - WATER $ 5,349,000 $ 3,794,200 $ 4,618,200 63 TOTAL BEGINNING BALANCES 5,349,000 3,794,200 4,618,200 64 REVENUES 65 STATE LOAN FUND - WATER 1,401,900 - - 66 TRANS FR OPERATING FUND - WATER 1,500,000 1,300,000 1,300,000 67 TRANSFER FR WATER IMPACT FEE 30,900 39,200 70,100 68 INTEREST INCOME 10,000 50,000 50,000 69 TOTAL REVENUES 2,942,800 1,389,200 1,420,100 70 TOTAL BEGINNING BALANCES & REVENUES $ 8,291,800 $ 5,183,400 $ 6,038,300 71 EXPENSE SUMMARY 72 2019/20 2020/21 2020/21 73 EXPENSES REVISED ADOPTED REVISED 74 ENGINEERING $ - $ 20,400 $ 20,400 75 WATER 1,143,500 1,205,500 1,491,900 76 WATER TREATMENT PLANT 3,354,100 - 568,500 77 TOTAL EXPENSES 4,497,600 1,225,900 2,080,800 78 BUDGET BALANCE - WATER 3,794,200 3,957,500 3,957,500 79 CURRENT YEAR BALANCE SUBTOTALS 3,794,200 3,957,500 3,957,500 80 TOTAL BUDGET BALANCES & EXPENSES $ 8,291,800 $ 5,183,400 $ 6,038,300 81 The City Manager is hereby authorized, without further approval of the City Council, to make 82 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 83 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 2

FIRST READING 84 CITY OF DOVER ORDINANCE # 2020-14 85 WASTEWATER IMPROVEMENT & EXTENSION FUND 86 REVENUES AND BUDGET FOR 2020-2021 87 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 88 The amount hereinafter named aggregating Three Million Sixty-three Thousand Nine 89 Hundred dollars ($3,063,900) or so much thereof as may be necessary are hereby appropriated 90 current revenues and other funds for the use by several departments of the Municipal Government for 91 from the fiscal year begining July 1, 2020 and ending June 30, 2021: 92 CASH RECEIPTS 93 2019/20 2020/21 2020/21 94 REVISED ADOPTED REVISED 95 BEGINNING BALANCE - WASTEWATER $ 906,600 $ 242,100 $ 1,243,700 96 REVENUES 97 STATE LOAN FUND - WASTEWATER 1,564,700 - 578,600 98 TRANS FR OPERATING FUND - WW 900,000 1,200,000 1,200,000 99 TRANSFER FR WASTEWATER IMPACT FEE 404,900 31,600 31,600 100 INTEREST INCOME 10,000 10,000 10,000 101 TOTAL REVENUES 2,879,600 1,241,600 1,820,200 102 TOTAL BEGINNING BALANCES & REVENUES $ 3,786,200 $ 1,483,700 $ 3,063,900 103 EXPENSE SUMMARY 104 2019/20 2020/21 2020/21 105 EXPENSES REVISED ADOPTED REVISED 106 ENGINEERING $ - $ 14,000 $ 14,000 107 WASTEWATER 3,544,100 1,085,000 2,665,200 108 TOTAL EXPENSES 3,544,100 1,099,000 2,679,200 109 BUDGET BALANCE - WASTEWATER 242,100 384,700 384,700 110 CURRENT YEAR BALANCE SUBTOTALS 242,100 384,700 384,700 111 TOTAL BUDGET BALANCES & EXPENSES $ 3,786,200 $ 1,483,700 $ 3,063,900 112 The City Manager is hereby authorized, without further approval of the City Council, to make 113 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 114 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 3

FIRST READING 115 CITY OF DOVER ORDINANCE # 2020-14 116 WATER IMPACT FEE RESERVE 117 REVENUES AND BUDGET FOR 2020-2021 118 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 119 The amount hereinafter named aggregating One Million Seven Hundred Seventy-eight Thousand 120 dollars ($1,778,000) or so much thereof as may be necessary are hereby appropriated from current 121 revenues and other funds for the use by several departments of the Municipal Government for the fiscal 122 year beginning July 1, 2020 and ending June 30, 2021: 123 CASH RECEIPTS 124 2019/20 2020/21 2020/21 125 REVISED ADOPTED REVISED 126 BEGINNING BALANCE - WATER $ 1,751,500 $ 1,733,900 $ 1,764,800 127 TOTAL BEGINNING BALANCES 1,751,500 1,733,900 1,764,800 128 RECEIPTS 129 TRANSFER IN FROM OPERATING FUND - - - 129 INTEREST EARNINGS - WATER 13,300 13,200 13,200 130 TOTAL RECEIPTS 13,300 13,200 13,200 131 TOTALS $ 1,764,800 $ 1,747,100 $ 1,778,000 132 EXPENSE SUMMARY 133 2019/20 2020/21 2020/21 134 REVISED ADOPTED REVISED 135 TRANSFER TO CP IMPROVEMENTS 30,900 39,200 70,100 136 CURRENT YEAR BALANCE SUBTOTALS 1,733,900 1,707,900 1,707,900 137 TOTALS $ 1,764,800 $ 1,747,100 $ 1,778,000 138 The City Manager is hereby authorized, without further approval of the City Council, to make 139 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 140 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 4

FIRST READING 141 CITY OF DOVER ORDINANCE # 2020-14 142 WASTEWATER IMPACT FEE RESERVE 143 REVENUES AND BUDGET FOR 2020-2021 144 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 145 The amount hereinafter named aggregating Four Million Six Hundred Seven Thousand 146 dollars ($4,607,000) or so much thereof as may be necessary are hereby appropriated from current 147 revenues and other funds for the use by several departments of the Municipal Government for the fiscal 148 year beginning July 1, 2020 and ending June 30, 2021: 149 CASH RECEIPTS 150 2019/20 2020/21 2020/21 151 REVISED ADOPTED REVISED 152 BEGINNING BALANCE - WASTEWATER $ 4,970,700 $ 4,603,600 $ 4,603,600 153 TOTAL BEGINNING BALANCES 4,970,700 4,603,600 4,603,600 154 RECEIPTS 155 INTEREST EARNINGS - WASTEWATER 37,800 35,000 35,000 156 TOTAL RECEIPTS 37,800 35,000 35,000 157 TOTALS $ 5,008,500 $ 4,638,600 $ 4,638,600 158 EXPENSE SUMMARY 159 2019/20 2020/21 2020/21 160 REVISED ADOPTED REVISED 161 TRANSFER TO I & E FUND FROM WW IMPACT FEES $ 404,900 $ 31,600 $ 31,600 161 CURRENT YEAR BALANCE SUBTOTALS 4,603,600 4,607,000 4,607,000 162 TOTALS $ 5,008,500 $ 4,638,600 $ 4,638,600 163 The City Manager is hereby authorized, without further approval of the City Council, to make 164 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 165 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 5

FIRST READING 166 CITY OF DOVER ORDINANCE # 2020-14 167 ELECTRIC REVENUE FUND 168 REVENUES AND BUDGET FOR 2020-2021 169 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 170 The amount hereinafter named aggregating Ninety Million Seventy-One Thousand One Hundred 171 dollars ($90,071,100) or so much thereof as may be necessary are hereby appropriated from 172 current revenues and other funds for the use by several departments of the Municipal Government for 173 the fiscal year beginning July 1, 2020 and ending June 30, 2021: 174 2019/20 2020/21 2020/21 175 REVISED ADOPTED REVISED 176 BEGINNING BALANCE $ 16,550,700 $ 10,230,300 $ 10,230,300 177 DISTRIBUTION OF EARNINGS - PCA CREDIT (2,873,800) (5,246,100) (5,246,100) 178 BEGINNING BALANCE - ADJUSTED 13,676,900 4,984,200 4,984,200 179 BASE REVENUE 180 DIRECT SALES TO CUSTOMER 82,686,400 80,417,400 80,417,400 181 UTILITY TAX 1,322,000 1,245,100 1,245,100 182 MISCELLANEOUS REVENUE 528,000 530,000 640,000 183 RENT REVENUE 110,000 110,000 - 184 GREEN ENERGY 127,400 127,000 127,000 185 INTEREST EARNINGS 195,000 157,400 157,400 186 TRANSFER FROM RATE STABILIZATION - 2,500,000 2,500,000 186 TOTAL REVENUES 84,968,800 85,086,900 85,086,900 187 TOTAL BEGINNING BALANCE & REVENUES $ 98,645,700 $ 90,071,100 $ 90,071,100 6

FIRST READING 188 2020-2021 BUDGET ORDINANCES 189 ELECTRIC REVENUE FUND EXPENSES AND BUDGET BALANCE FOR 2020-2021 190 2019/20 2020/21 2020/21 191 EXPENSES REVISED ADOPTED REVISED 192 POWER SUPPLY $ 22,115,400 $ 19,715,300 $ 19,715,300 193 SOLAR ENERGY 2,703,900 3,401,100 3,401,100 194 SOLAR RENEWAL ENERGY CREDITS 395,200 384,100 384,100 195 POWER SUPPLY MANAGEMENT 835,000 634,800 634,800 196 REC'S (Renewable Energy Credits) 411,000 614,600 614,600 197 RGGI (Regional Greenhouse Gas Init.) 67,500 12,300 12,300 198 PJM CHARGES - ENERGY 5,678,600 5,871,900 5,871,900 199 PJM CHARGES - TRANSMISSION & FEES 7,792,400 8,476,800 8,476,800 200 CAPACITY CHARGES 11,101,900 15,048,100 15,048,100 201 SUB-TOTAL POWER SUPPLY 51,100,900 54,159,000 54,159,000 202 PLANT OPERATIONS 5,530,700 4,706,100 4,706,100 203 GENERATIONS FUELS 956,300 488,400 488,400 204 PJM SPOT MARKET ENERGY (1,163,100) (808,300) (808,300) 205 PJM CREDITS (516,900) (369,400) (369,400) 206 CAPACITY CREDITS (8,422,000) (12,191,700) (12,191,700) 207 GENERATION SUBTOTAL (3,615,000) (8,174,900) (8,174,900) 208 POWER SUPPLY & GENERATION SUBTOTAL 47,485,900 45,984,100 45,984,100 209 DIRECT EXPENDITURES 210 TRANSMISSION/DISTRIBUTION 3,802,800 3,995,600 3,995,600 211 ELECTRICAL ENGINEERING 1,372,900 1,396,400 1,396,400 212 ADMINISTRATION 615,500 707,400 707,400 213 METER READING 401,900 375,300 375,300 214 SYSTEMS OPERATIONS 853,100 871,100 871,100 215 DIRECT EXPENDITURE SUBTOTALS 7,046,200 7,345,800 7,345,800 216 OTHER EXPENSES: 217 UTILITY TAX 1,322,000 1,245,100 1,245,100 218 ALLOW FOR UNCOLLECTIBLES 250,000 300,000 300,000 219 CONTRACTUAL SERVICES - RFP'S 200,000 - - 220 LEGAL EXPENSES 100,000 100,000 100,000 221 RETIREES HEALTH CARE 721,400 789,600 789,600 222 GREEN ENERGY PAYMENT TO DEMEC 137,000 127,000 127,000 223 INTERFUND SERVICE FEES 3,912,900 3,784,300 3,784,300 224 INTEREST ON DEPOSITS 17,500 21,000 21,000 225 BANK & CREDIT CARD FEES 327,000 330,300 330,300 226 DEBT SERVICE 1,379,500 1,378,600 1,378,600 227 OTHER EXPENSES SUBTOTAL 8,367,300 8,075,900 8,075,900 228 TRANSFER TO: 229 IMPROVEMENT & EXTENSION 6,816,000 6,000,000 6,000,000 230 GENERAL FUND 10,000,000 10,000,000 10,000,000 231 TRANSFER TO DEPRECIATION RESERVE 5,000,000 - - 232 RATE STABILIZATION RESERVE 3,700,000 2,000,000 2,000,000 233 TRANSFER TO SUBTOTAL 25,516,000 18,000,000 18,000,000 234 TOTAL EXPENSES 88,415,400 79,405,800 79,405,800 235 BUDGET BALANCE - WORKING CAPITAL 10,230,300 10,665,300 10,665,300 236 TOTALS $ 98,645,700 $ 90,071,100 $ 90,071,100 237 The City Manager is hereby authorized, without further approval of the City Council, to make 238 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 239 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 7

FIRST READING 240 CITY OF DOVER ORDINANCE # 2020-14 241 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 242 REVENUES AND BUDGET FOR 2020-2021 243 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 244 The amount hereinafter named aggregating Twenty Five Million Six Hundred Forty-six Thousand Five Hundred 245 dollars ($25,646,500) or so much thereof as may be necessary are hereby appropriated from current revenues 246 and other funds for the use by several departments of the Municipal Government for the fiscal year 247 beginning July 1, 2020 and ending June 30, 2021: 248 REVENUES 249 2019/20 2020/21 2020/21 250 REVISED REVISED REVISED 251 BEGINNING BALANCE $ 15,157,800 $ 15,640,000 $ 18,028,300 252 REVENUES 253 TRANSFER FROM ELECTRIC 6,816,000 6,000,000 6,000,000 254 TRANSFER FROM WATER/WASTEWATER 298,000 - - 255 TRANSFER FROM GENERAL FUND 250,000 - - 256 GENERAL SERVICE BILLING 400,000 400,000 400,000 257 TRF FROM DEPRECIATION RSV - 1,000,000 1,000,000 258 INTEREST EARNINGS 150,000 218,200 218,200 259 TOTAL REVENUES 7,914,000 7,618,200 7,618,200 260 TOTALS $ 23,071,800 $ 23,258,200 $ 25,646,500 261 EXPENSE SUMMARY 262 2019/20 2020/21 2020/21 263 EXPENSES REVISED REVISED REVISED 264 ELECTRIC ADMINISTRATION $ 1,643,200 $ 360,000 $ 1,925,400 265 ELECTRIC GENERATION 376,000 1,267,000 1,302,700 266 TRANSMISSION AND DISTRIBUTION 1,255,000 1,100,000 1,100,000 267 ELECTRICAL ENGINEERING 3,293,000 2,968,900 3,011,300 268 METER READING 21,800 - - 269 ERP SYSTEM 842,800 500,000 1,244,800 270 TOTAL EXPENSES 7,431,800 6,195,900 8,584,200 271 BUDGET BALANCE 15,640,000 17,062,300 17,062,300 272 TOTAL BUDGET BALANCE & EXPENSES $ 23,071,800 $ 23,258,200 $ 25,646,500 273 The City Manager is hereby authorized, without further approval of the City Council, to make 274 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 275 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 8

FIRST READING 276 CITY OF DOVER ORDINANCE # 2020-14 277 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 278 REVENUES AND BUDGET FOR 2020-2021 279 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 280 The amount hereinafter named aggregating Seven Hundred Ninety-Five Thousand Eight Hundred 281 dollars ($795,800) or so much thereof as may be necessary are hereby appropriated from current revenues 282 and other funds for the use by several departments of the Municipal Government for the fiscal year 283 beginning July 1, 2020 and ending June 30, 2021: 284 OPERATING REVENUES 285 2019/20 2020/21 2020/21 286 REVISED ADOPTED REVISED 287 PRIOR YEAR BALANCE $ 334,000 $ 662,400 $ 312,400 288 GRANTS REVENUE 416,600 400,000 483,400 289 TOTALS $ 750,600 $ 1,062,400 $ 795,800 290 OPERATING EXPENSES 291 2019/20 2020/21 2020/21 292 REVISED ADOPTED REVISED 293 PROGRAM EXP. GRANT RELATED $ 750,600 $ 750,000 $ 795,800 294 295 CURRENT YEAR BALANCE - 312,400 - 296 TOTALS $ 750,600 $ 1,062,400 $ 795,800 297 The City Manager is hereby authorized, without further approval of the City Council, to make 298 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 299 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: 9

PETITION TO AMEND ZONING DISTRICT First Reading before the Dover City Council October 26, 2020 Owner: National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL) Address: 35 and 39 N. New Street, Dover DE Location: Southeast corner of Fulton Street and N. New Street Tax Parcel: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000 Size: 35 N. New Street = 5,952 SF. +/- 39 N. New Street = 3,877 SF. +/- Present Use: Vacant Proposed Use: Single Family Dwelling on each parcel Comprehensive Plan Designation: Mixed-Use Present Zoning: RG-3 (Group Housing Zone) Proposed Zoning: RG-1 (General Residence Zone) Reason for Request: To construct a single-family dwelling with reduced setbacks. File Number: Z-20-02 Ordinance Number: 2020-15

City of Dover Application No.: Z-20-02 Department of Planning & Inspections IO IO RG-1 n St Fulto RG-1 Site RG-3 RG-1 w St N Ne RG-1 RG-1 Tile: Lands of NCALL Ordinance #: 2020-15 Addresses: 35 and 39 N. New Street Parcel ID: ED-05-076.08-05-39.00-000 and Legend ED-05-076.08-05-40.00-000 Existing Zoning: RG-3 Group Housing Zone 2012 Buildings Proposed Zoning: RG-1 General Residence Zone D Zoning Owner: NCALL Date: 10/15/2020 D Dover Parcels 0 30 60 120 Feet « Subject Property

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2020-15 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTIES LOCATED AT 3 35 NORTH NEW STREET AND 39 NORTH NEW STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 8 properties described below from RG-3 (Group Housing Zone) to RG-1 (General Residence Zone). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from RG-3 - 13 Group Housing Zone to RG-1 - General Residence Zone on that property located at 35 North New 14 Street, consisting of 5,952+/- S.F., and on the property located at 39 North New Street, consisting of 15 3,877+/- S.F., (Southeast corner of Fulton Street and North New Street), owned by National Council 16 on Agricultural Life & Labor Research Fund, Inc (NCALL). 17 (Tax Parcel: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000; Planning Reference: Z-20-02; Fourth 18 Council District) 19 20 ADOPTED: * 21 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-15 - REZONING - 35 AND 39 NORTH NEW STREET\ORDINANCE 2020-15 Rezoning - 35 and 39 22 N New street - First Reading.wpd 23 Actions History 24 10/26/2020 - Scheduled for First Reading - City Council 25 26

PETITION TO AMEND ZONING DISTRICT First Reading before the Dover City Council October 26, 2020 Owner: Tolando D. Anderson, Silver Linings Holdings Corp. Equitable Owner: Dover Interfaith Mission for Housing Address: 630 W Division Street, Dover DE Location: South side of W. Division Street opposite Ridgely Street Tax Parcel: ED-05-076.08-01-40.01-000 Size: 1.08 acres (47,275.3 SF.) Present Use: Professional Office Proposed Use: Professional Office and Temporary Housing Comprehensive Plan Designation: Mixed-Use Present Zoning: C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone) Proposed Zoning: IO (Institutional and Office Zone) and COZ-1 (Corridor Overlay Zone) Reason for Request: To partially convert the existing office building into a temporary housing facility. File Number: Z-20-03 Ordinance Number: 2020-16

City of Dover Application No.: Z-20-03 Department of Planning & Inspections IPM RG-1 M C-2A t est S NW C-3 Ridg C-3 C-3 t ely S M S est C-2A SW t S t r IO ivis ion WD ton D Wes C-2A Site C-3 C-1A Fore st St C-1 C-1A IO RG-1 RG-1 C-3 Lincoln St Cherry St IO Davis Cir RG-1 C-3 RG-1 R-8 R-8 Tile: Lands of Silver Linings Holding Corp. Ordinance #: 2020-16 Addresses: 630 W. Division Street Legend « DD Parcel ID: ED-05-076.08-01-40.01-000 2012 Buildings Existing Zoning: C-3 Service Commercial Zone and COZ-1 Corridor Overlay Zone Zoning Proposed Zoning: IO Institutional and Office Zone and Dover Parcels COZ-1 Corridor Overlay Zone Owner: Tolando D. Anderson, Silver Linings Holding Corp. 17 Subject Property Date: 0 10/15/2020 100 200 400 Feet - Corridor Overlay Zone

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2020-16 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF THE PROPERTY LOCATED AT 3 630 WEST DIVISION STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 8 properties described below from C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone) to 9 IO (Institutional and Office Zone) and COZ-1 (Corridor Overlay Zone). 10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 11 DOVER, IN COUNCIL MET: 12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from C-3 - 14 Service Commercial Zone and COZ-1 - Corridor Overlay Zone to IO - Institutional and Office Zone 15 and COZ-1 - Corridor Overlay Zone on that property located at 630 West Division Street, consisting 16 of 1.08 acres (47,275.3+/- S.F.), (South side of West Division Street opposite Ridgely Street), owned 17 by Silver Linings Holdings Corporation (Equitable Owner: Dover Interfaith Mission for Housing). 18 (Tax Parcel: ED-05-076.08-01-40.01-000; Planning Reference: Z-20-03; Fourth Council District) 19 20 ADOPTED: * 21 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-16 - REZONING 630 WEST DIVISION STREET\ORDINANCE 2020-16 Rezoning - 630 West Divison 22 Street - First Reading.wpd 23 Actions History 24 10/26/2020 - Scheduled for First Reading - City Council 25 26

FINAL READING CITY OF DOVER ORDINANCE #2020-12 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 106 - Traffic and Vehicles, Article III. - Stopping, Standing and Parking – Division 2. – 5 Metered Parking, be amended by inserting the text indicated in blue font and deleting the text indicated in 6 red strikeout as follows: 7 8 DIVISION 2. - METERED PARKING 9 10 Sec. 106-161. - Payment for leasing parking meters. 11 12 The payment for the leasing or purchase of parking meters within the designated area is to be 13 provided by the Downtown Dover Partnership solely from the receipts, funds and revenues obtained by 14 the city Partnership from the operation of parking meters systems. 15 16 (Code 1968, § 31-72; Code 1981, § 13-46) 17 18 Sec. 106-162. - Marking parking spaces and erecting meters. 19 20 (a) Upon those streets or portions of streets which the city council has designated as parking meter 21 zones, the city manager shall cause parking spaces to be marked on the curb or pavement, or by 22 other appropriate means, and shall cause a parking meter to be erected at each space so marked the 23 Downtown Dover Partnership shall be authorized to install a parking meter at each space or series 24 of spaces so marked, as they deem appropriate. 25 26 (b) The city council may authorize the city manager to enter into an agreement with the Downtown 27 Dover Partnership to manage parking on city-owned lots within the designated area and extend the 28 installation and management of a parking system thereon. 29 30 (Code 1968, § 31-70; Code 1981, § 13-47) 31 32 Sec. 106-163. - Use of meters required. 33 34 (a) Payment. Upon entering a parking meter zone when the parking meter regulations are in effect, 35 the operator of a vehicle shall immediately make the required payment in U.S. currency by coin, 36 cash, debit card, credit card, or other acceptable method of payment, in the parking meter situated 37 at or near the parking space and operate the meter according to the instructions thereon. Failure to 38 make the required payment shall result in a fine as provided for in Appendix F—Fees and Fines in 39 accordance with the provisions of Sec. 106-212 - Downtown Dover Partnership authority and 40 Parking limitations., fines and fees, set by the Downtown Dover Partnership. 41 42 (b) Payments accepted. All parking meters shall be adjusted so that when properly operated, payments 43 may be made at any time throughout the time range of the meters, with each payment permitting 44 the vehicle to be parked in a metered parking space for a period as provided for in Appendix F— 45 Fees and Finesin accordance with the provisions of Sec. 106-212 - Downtown Dover Partnership 46 authority and Parking limitations., fees and fines, set by the Downtown Dover Partnership. 47

Proposed Ordinance #2020-12 - Chapter 106 – Traffic and Vehicles Page 2 48 (c) Overtime parking. It shall be unlawful for any person to allow a vehicle to remain parked in a 49 parking meter zone for a period of time in excess of that prescribed in subsection (b) of this section 50 for the particular payment. It shall be prima facie evidence of an overtime parking violation when 51 the parking meter shall indicate by proper signal that the lawful parking period has expired. 52 53 (d) Exceptions. The use of parking meters shall not be required on Sundays and legal holidays. 54 55 (Code 1968, §§ 31-73, 31-74; Code 1981, § 13-48; Ord. No. 2009-09, 6-22-2009; Ord. No. 2015-09, 6-8- 56 2015 ) 57 58 Sec. 106-164. - Violations; penalties. 59 60 (a) Generally. Any person convicted of violating the provisions of this article or of aiding, abetting or 61 assisting in the violation of said provisions shall be sentenced to pay a fine as provided for in 62 Appendix F—Fees and Fines. 63 64 (b) Enhanced civil enforcement authority. If three or more violations of this article have been issued 65 to a vehicle and those violations are more than 30 days past due, or if accumulated unpaid 66 violations of this article exceed more than $100.00, the vehicle shall be subject to enhanced civil 67 enforcement, as follows: 68 69 (1) Such vehicle found parked on any street in the city shall be immobilized by any police 70 officer or parking enforcement employee of this city in such manner as to prevent its 71 operation. Any vehicle so immobilized or impounded shall not be released to its lawful 72 owner until all unpaid violations and applicable administrative fees issued to such owner 73 have been discharged by payment in full, together with payment for the costs of 74 immobilizing, releasing, and storing such vehicle. The owner shall sign a receipt for such 75 vehicle. Payment for any such towing shall be in accordance with the towing costs outlined 76 in the current agreement between the police department and the towing operator. If the 77 vehicle is a tractor-trailer combination, the trailer may be released to an authorized agent 78 if the tractor-trailer is immobilized pursuant to this section. 79 80 (2) In any case involving immobilization of a vehicle pursuant to this section, the police officer 81 or parking enforcement employee shall place on such vehicle, in a conspicuous manner, 82 notice sufficient to warn any individual that such vehicle has been immobilized and that 83 any attempt to move such vehicle might result in damage to such vehicle. 84 85 (3) Any vehicle remaining immobilized and not released for 24 hours may be towed and 86 impounded at the direction of a police officer or parking enforcement employee. 87 88 (4) Any person who unlawfully removes a device for immobilization of a vehicle shall be fined 89 as provided for in Appendix F—Fees and Fines. 90 91 (5) Any person who tows or otherwise moves an immobilized vehicle without authorization 92 by the chief of police or his designee shall be fined as provided for in Appendix F—Fees 93 and Fines. 94

Proposed Ordinance #2020-12 - Chapter 106 – Traffic and Vehicles Page 3 95 (c) Cost. No cost will be assessed if payment of the penalty as hereinbefore imposed is voluntarily 96 paid without the necessity of a hearing before the proper official. 97 98 (Code 1968, § 31-77; Ord. of 8-25-1971, § 1; Code 1981, § 13-49; Ord. No. 2009-09, 6-22-2009; Ord. 99 No. 2011-22, 9-26-2011; Ord. No. 2015-09, 6-8-2015 ; Ord. No. 2015-16, 10-26-2015 ; Ord. No. 2016- 100 05, 2-22-2016 ) 101 102 Secs. 106-165—106-180. - Reserved. 103 104 BE IT FURTHER ORDAINED: 105 106 That Chapter 106 - Traffic and Vehicles, Article III. - Stopping, Standing and Parking – Division 3. – 107 Removal and Disposition of Illegally Parked or Abandoned Vehicles, Sec. 106-181. - Definitions, be 108 amended by inserting the text indicated in blue font and deleting the text indicated in red strikeout as 109 follows: 110 111 The following words, terms and phrases, when used in this division, shall have the meanings 112 ascribed to them in this section, except where the context clearly indicates a different meaning: 113 114 Enforcement officer means the health inspector any duly authorized person granted authority in 115 writing to enforce parking regulations by the Downtown Dover Partnership or any member of the police 116 department. 117 118 (Code 1981, § 13-56) 119 120 BE IT FURTHER ORDAINED: 121 122 That Chapter 106 - Traffic and Vehicles, Article III. - Stopping, Standing and Parking – Division 4. – 123 Downtown Parking, be amended by inserting the text indicated in blue font and deleting the text indicated 124 in red strikeout as follows: 125 126 DIVISION 4. - DOWNTOWN PARKING 127 128 Sec. 106-211. - Definitions. 129 130 As used in this division, all terms shall have the same meaning as provided in 21 Del. C. § 101 et 131 seq., unless the context requires otherwise. In addition, the following terms shall have the meanings 132 indicated: 133 134 Designated area means those areas streets or portions of streets within the downtown business 135 district and any city-owned parking lot controlled by the city parking authority so designated by the city 136 council as parking meter zones to be controlled by the Downtown Dover Partnership. 137 138 Downtown business district means that part of the city bounded by and including South State 139 Street, North Street, Queen Street and Reed Street, and any other areas designated by the chief of police I 140 - and the city manager. 141

Proposed Ordinance #2020-12 - Chapter 106 – Traffic and Vehicles Page 4 142 (Code 1981, § 13-70; Ord. of 12-11-1995) 143 144 Sec. 106-212. -– Downtown Dover Partnership authority and Parking limitations. 145 146 (a) Overtime parking. No person shall stop, stand or park a vehicle within any designated area for a 147 longer period of time than is permitted by the applicable traffic control device. 148 149 (b) Evading time limits. No person shall move a vehicle from one parking space to any other parking 150 space for the purpose of evading time limitations on parking. There shall be a rebuttable 151 presumption that any vehicle that is moved from one space to another space in the immediate area 152 has been moved for the purpose of evading time limitations on parking. 153 154 (c) Second ticket. A second parking ticket may be issued for the same violation, provided that more 155 than two hours have elapsed since the issuance of the first ticket. No more than two parking tickets 156 may be issued per day for violating subsection (a) of this section. 157 158 (d) Towing of vehicles. Vehicles parked in a time-limited zone in excess of 24 hours may be towed. 159 160 (d)(e) Within the designated area, the Downtown Dover Partnership shall have the authority to establish 161 parking regulations and policies consistent with Chapter 106 – Traffic and Vehicles, as deemed 162 appropriate, including, but not limited to, the installation of parking meters, setting and collection 163 of parking fees, enforcement of parking regulations and collection of fines, and shall retain all 164 receipts therefrom. 165 166 (Code 1981, § 13-71; Ord. of 12-11-1995; Ord. of 10-22-2007) 167 168 Secs. 106-213 – Effective date and duration: 169 170 This ordinance shall be effective upon the designation of the parking meter zones and shall be 171 reviewed at the end of the first two years and at least every five years thereafter to ensure that the purposes 172 of this ordinance are being achieved and may be void if not effective. 173 174 Secs. 106-214—106-234. - Reserved. 175 176 177 ADOPTED: * 178 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-12 - CH 106 - TRAFFIC AND VEHICLES\PROPOSED ORDINANCE #2020-12 - CHAPTER 106 - TRAFFIC AND VEHICLES.DOCX 179 180 SYNOPSIS 181 This ordinance grants the authority to the Downtown Dover Partnership to install and manage parking 182 meters within parking meter zones designated by the City Council in the Downtown Development District, 183 and to retain the proceeds from such operation. 184 (SPONSORS: NEIL AND HUGG) 185 186 Actions History: 187 10/26/2020 – Scheduled for Final Reading – City Council 188 10/12/2020 – First Reading – City Council 189 09/29/2020 – Introduction – Council Committee of the Whole/Safety Advisory and Transportation Committee