Attachment

COUNCIL COMMITTEE OF THE WHOLE AGENDA MARCH 29, 2016 - 6:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE PUBLIC COMMENTS ARE WELCOMED ON ANY AGENDA ITEM AND WILL BE PERMITTED AT APPROPRIATE TIMES. WHEN POSSIBLE, PLEASE NOTIFY THE CITY CLERK (736-7008 OR E-MAIL AT CITYCLERK@DOVER.DE.US) SHOULD YOU WISH TO BE RECOGNIZED. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (MEETING WILL CONVENE AT 6:00 P.M. AND WILL NOT EXCEED 45 MINUTES IN LENGTH) AGENDA ADDITIONS/DELETIONS 1. PROPOSED ORDINANCE #2016-09 AMENDING CHAPTER 98 - STREETS, SIDEWALKS, STORM SEWERS AND OTHER PUBLIC PLACES, ARTICLE I. - IN GENERAL, SECTION 98-10 - SPEED REDUCTION DEVICES; APPENDIX A - SUBDIVISIONS, ARTICLE VI - SUBDIVISION - GENERAL REQUIREMENTS AND DESIGN STANDARDS, SECTION A - STREETS, PARAGRAPH 1; AND APPENDIX B - ZONING, ARTICLE 10 - PLANNING COMMISSION, SECTION 2 - SITE DEVELOPMENT PLAN APPROVAL, 2.54 - PROPOSED DEVELOPMENT (SPONSORS: HOSFELT AND COLE) 2. DISCUSSION - ASSIGNMENT OF DEDICATED POLICE ATHLETIC LEAGUE (PAL) OFFICER (REFFERED TO COMMITTEE DURING THE COUNCIL MEETING OF FEBRUARY 22, 2016) 3. REQUEST FOR LEFT-HAND TURN SIGNALS - QUEEN/WATER STREET AND STATE/WATER STREET INTERSECTIONS (DURING THEIR MEETING OF SEPTEMBER 28, 2015, THE COMMITTEE RECOMMENDED ENDORSING A LETTER TO THE DELAWARE DEPARTMENT OF TRANSPORTATION TO STUDY THESE INTERSECTIONS) (STAFF RECOMMENDS AUTHORIZING THE CHANGES TO THE TRAFFIC SIGNAL PHASING AND ALLOWING DELDOT TO PROGRAM AND IMPLEMENT THE CHANGES AS SOON AS FUNDING PERMITS) 4. SAFETY CONCERNS (SUDLER) A. THE ELKS LODGE - 217 NORTH KIRKWOOD STREET B. HAMLET SHOPPING PLAZA 5. SHOTSPOTTER GUNSHOT DETECTION AND LOCATION SERVICE (ANDERSON) 6. ADJOURNMENT OF SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING

COUNCIL COMMITTEE OF THE WHOLE AGENDA - MARCH 29, 2016 Page 2 UTILITY COMMITTEE (MEETING WILL CONVENE UPON ADJOURNMENT OF THE SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING AND WILL NOT EXCEED 45 MINUTES IN LENGTH) AGENDA ADDITIONS/DELETIONS 1. ANNEXATION REQUESTS A. 1411 AND 1417 SOUTH GOVERNORS AVENUE, OWNED BY HEARTLAND DELAWARE, INC. (STAFF RECOMMENDS PROCEEDING WITH ANNEXATION OF THE PROPERTY) B. PROPERTY LOCATED ADJACENT TO STATE ROUTE 1 AND SURROUNDING THE INTERSECTION OF LEIPSIC ROAD AND PERSIMMON TREE LANE INCLUDING THREE (3) UNADDRESSED LOTS OF A SINGLE PARCEL (LOTS 8, 9, AND 10A) AND PROPERTY LOCATED AT 1229 PERSIMMON TREE LANE (LOT 18), OWNED BY DOVER INTERNATIONAL SPEEDWAY, INC. (STAFF RECOMMENDS PROCEEDING WITH ANNEXATION OF THE PROPERTY) 2. ADJOURNMENT OF UTILITY COMMITTEE MEETING LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (MEETING WILL CONVENE UPON ADJOURNMENT OF THE UTILITY COMMITTEE MEETING AND WILL NOT EXCEED 45 MINUTES IN LENGTH) AGENDA ADDITIONS/DELETIONS 1. REVENUE POLICY FOR EXTRA DUTY/VOLUNTARY OVERTIME - ANNUAL REVIEW OF HOURLY RATES (STAFF RECOMMENDS APPROVAL OF THE PROPOSED EXTRA DUTY RATES) 2. REVIEW OF HOSPITALITY AND CIVIC FUNCTION POLICY 3. PROPOSED ORDINANCE #2016-10 AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 8 - DEFERRED COMPENSATION PLAN (SPONSORS: COLE AND KOENIG) (STAFF RECOMMENDS ADOPTION OF ORDINANCE #2016-10) 4. SOUTH BRADFORD STREET STREETSCAPE ENHANCEMENTS (DIVISION STREET TO LOOCKERMAN STREET) - TRANSPORTATION ENHANCEMENT PROGRAM AGREEMENT (STAFF RECOMMENDS AUTHORIZATION TO EXECUTE THE AGREEMENT TO INITIATE THE DESIGN FOR THIS STREETSCAPE IMPROVEMENT PROJECT) 5. ADJOURNMENT OF LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF COUNCIL COMMITTEE OF THE WHOLE MEETING /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COMMITTEE-AGENDAS\2016\03-29-2016 CCW.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

CITY OF DOVER PROPOSED ORDINANCE #2016-09 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Chapter 98 - Streets, Sidewalks, Storm Sewers and Other Public Places, Article I. - In General, Section 4 98-10 - Speed Reduction Devices of the Dover Code be amended by deleting the text indicated in red 5 strikeout and inserting the bold, blue text, as follows: 6 Sec. 98-10. - Speed reduction devices. 7 (a) Definitions. The following words, terms and phrases, when used in this section, shall have the 8 meanings ascribed to them in this section, except where the context clearly indicates a different 9 meaning: 10 Speed bump shall mean a transverse hump, generally designed as a rounded, raised 11 pavement structure usually from two to six inches high and one to three feet from front to 12 back, set into the surface of a street, parking lot, or driveway to slow the traffic. Their 13 design generally dictates comfortable crossing speeds of five miles per hour or less so they 14 are usually appropriate only for use where vehicle speeds are typically the lowest to begin 15 with such as parking lots, private roads, and on some residential streets. 16 Speed cushion shall mean a speed hump with an unraised path for fire trucks and 17 ambulances through the hump. Speed cushions are devices designed as several small speed 18 humps installed across the width of the road with spaces between them. They are generally 19 installed in a series across a roadway resembling a split speed hump. 20 Speed hump shall mean a raised area in the pavement surface, usually from three to four 21 inches high and 10 to 12 feet from front to back, extending transversely across the travel 22 way. The purpose of the length of a speed hump is to allow the entire vehicle to be on the 23 hump at once before it descends the far side onto the pavement to reduce the likelihood 24 that a vehicle will “bottom out” when going over the speed hump. Speed humps are 25 typically applied to residential streets where speed limits do not exceed 25 miles per hour. 26 (b) Prohibited. Any device used as a means of speed reduction on any city or private street, drive, 27 parking lot, fire lane or any other driveable surface, which causes a change in elevation which may 28 result in emergency equipment having to reduce speed during a time of emergency, is prohibited. 29 (c) Permitted. Speed cushions may be installed on privately owned commercial property, at the 30 owner’s expense, following review by the Safety Advisory and Transportation Committee and 31 approval by City Council. Any other type of speed reduction device on private commercial 32 property within the City is prohibited. 33 (d) Installation and Design standards. Installation and design standards for speed cushions shall 34 be in accordance with the Delaware Traffic Calming Design Manual. 35 (Code 1981, § 7-4; Ord. of 5-26-1998)

Proposed Ordinance #2016-09 - Chapter 98, Appendix A, and Appendix B - Speed Cushions Page 2 36 BE IT FURTHER ORDAINED: 37 That Appendix A - Subdivisions, Article VI - Subdivision - General Requirements and Design Standards, 38 Section A - Streets, Paragraph 1 of the Dover Code be amended by deleting the text indicated in red strikeout 39 and inserting the bold, blue text, as follows: 40 A. - Streets. 41 1. The layout, character, extent, width, grade and location of proposed streets shall be established with due 42 regard to: 43 (a) Public convenience and safety. 44 (b) Proposed uses of the land to be served by said streets. 45 (c) Proper relation and connection with, continuation and projection of streets to adjacent areas; whether 46 these streets are existing, or proposed in another subdivision, in a neighborhood plan, in the 47 development plan, or in the official map, as approved or adopted by the commission. Where existing 48 or proposed streets are located on adjacent land, then the planning commission shall require street 49 extensions at points in which the commission determines are suitable for future connections to 50 adjacent developable lands on each side of the development. 51 (d) Topography and other land features. 52 (e) Speed bumps or dips for the purpose of slowing down traffic shall not be permitted on any 53 streets. 54 (e) Speed reduction devices on any city or private street, drive, parking lot, fire lane or any other 55 driveable surface, which causes a change in elevation which may result in emergency 56 equipment having to reduce speed during a time of emergency, is prohibited. Speed cushions 57 may be installed on privately owned commercial property, in accordance with Chapter 98 - 58 Streets, Sidewalks, Storm Sewers and Other Public Places, Article I. - In General, Section 59 98-10 - Speed Reduction Devices. 60 BE IT FURTHER ORDAINED: 61 That Appendix B - Zoning, Article 10 - Planning Commission, Section 2 - Site Development Plan Approval, 62 2.54 - Proposed Development of the Dover Code be amended by deleting the text indicated in red strikeout 63 and inserting the bold, blue text, as follows: 64 2.54 Proposed development. 65 (A) Existing buildings and other structures. 66 (B) Location and width of all proposed streets and rights-of-way. Speed bumps or speed dips for 67 the purpose of slowing down traffic on any street shall not be permitted. 68 (C) Location of all proposed structures, except one-family detached dwellings, and an indication 69 of the total number of dwelling units. 70 (D) Location and dimensions of all lot lines. 71 (E) Building setback lines on all lots. 72 (F) Location of all uses not requiring structures, including parks, playgrounds and other open space 73 areas. 74 (G) Location and plans for any outdoor signs. 75 (H) Location, direction, power and time of use for any proposed outdoor lighting. 76 (I) The location, size and arrangement of proposed sidewalks, driveways, loading areas, off-street 77 parking areas and other paved areas.

Proposed Ordinance #2016-09 - Chapter 98, Appendix A, and Appendix B - Speed Cushions Page 3 78 (J) Indication of the total amount of impervious surfaces and the development coverage. 79 (K) Any proposed changes in elevation of the site and elevations of all streets, parking areas, and 80 building foundations. The datum to which all elevations, including existing contour elevations, 81 refer shall be clearly indicated on the plan. 82 (L) Plans for surface drainage of the site. Such plans shall include stormwater run-off calculations 83 and shall show the proposed method of accommodating the anticipated run-off. 84 (M) Any proposed below-ground or above-ground utilities and any contemplated public 85 improvements, including road improvements, on or adjoining the property. Plans for such 86 utilities and improvements shall indicate whether the developer, the city, or other agency will 87 bear the financial responsibility for the construction, and which improvements are intended to 88 be dedicated to the city. 89 (N) Proposed grading, screening and other landscaping, including types and locations of proposed 90 street trees. 91 (O) Architectural elevation drawings or other graphic representations illustrating exterior building 92 characteristics of proposed buildings and/or building additions that would be visible from the 93 public right-of-way. Elevation drawings shall be drawn to scale and shall reflect major 94 architectural elements such as exterior surface materials, windows, doors, columns, and 95 wall-mounted signage. Elevation plans are intended to provide a general depiction of the 96 physical appearance, massing and scale of the proposed construction. 97 (P) Speed reduction devices on any city or private street, drive, parking lot, fire lane or any 98 other driveable surface, which causes a change in elevation which may result in 99 emergency equipment having to reduce speed during a time of emergency, is prohibited. 100 Speed cushions may be installed on privately owned commercial property, in accordance 101 with Chapter 98 - Streets, Sidewalks, Storm Sewers and Other Public Places, Article I. 102 - In General, Section 98-10 - Speed Reduction Devices. 103 ADOPTED: * 104 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-09 CH 98 SPEED REDUCTION DEVICES\Proposed Ordinance #2016-09 Ch 98, App A, and App B.wpd 105 SYNOPSIS 106 The proposed amendments would permit speed cushions on privately owned commercial property. 107 (SPONSORS: HOSFELT AND COLE) 108 Actions History 109 03/28/2016 - Scheduled for Introduction - Council Committee of the Whole/Safety Advisory and Transportation Committee 110 meeting

Speed Cushion - National Association of City Transportation Officials Urban Street Design Guide GUIDE NAVIGATION PURCHASE GUIDE http://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-cushion/[10/22/2015 3:59:44 PM]

Speed Cushion - National Association of City Transportation Officials Speed Cushion Speed cushions are either speed humps or speed tables that include wheel cutouts to allow large vehicles to pass unaffected, while reducing passenger car speeds. They can be offset to allow unimpeded passage by emergency vehicles and are typically used on key emergency response routes. Speed cushions extend across one direction of travel from the centerline, with longitudinal gap http://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-cushion/[10/22/2015 3:59:44 PM]

Speed Cushion - National Association of City Transportation Officials provided to allow wide wheel base vehicles to avoid going over the hump. SPEED CUSHION http://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-cushion/[10/22/2015 3:59:44 PM]

Speed Cushion - National Association of City Transportation Officials Speed cushions allow emergency vehicles to pass their wheels on either side of the raised area. ‹ › CRITICAL When vertical speed control is implemented on major emergency access routes, use speed cushions designed to accommodate the wheelbase of the emergency vehicle. 1 + More Info Speed Cushions shall be accompanied by a sign warning drivers (MUTCD W17-1). RECOMMENDED Vertical speed control elements should be designed to the following criteria: Slopes should not exceed 1:10 or be less steep than 1:25. Side slopes on tapers should be no greater than 1:6. The vertical lip should be no more than a quarter-inch high. http://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-cushion/[10/22/2015 3:59:44 PM]

Speed Cushion - National Association of City Transportation Officials Locate speed cushions where there is sufficient visibility and available lighting. OPTIONAL Bus routes may have speed cushions installed on certain routes. Work with local transit providers and bus companies to ensure that drivers re aware of traffic calming devices and can effectively use wheel cut-outs provided. EMERGENCY VEHICLES AND SPEED CUSHIONS Emergency services should act in coordination with transportation departments, recognizing that reducing speeds and volumes on local roadways benefits overall safety goals by reducing crash frequency and severity. Develop an emergency response route classification map at the onset of the planning process. Emergency vehicle response times should be considered where vertical speed control mechanisms are used. Because emergency vehicles have a wider wheel base than passenger cars, speed cushions allow them to pass unimpeded while slowing most traffic. Strategies include the following: Seek approval by emergency response officials for treatments on emergency response routes. Allow a limited set of emergency vehicle-friendly traffic calming techniques on emergency response routes. Estimate travel time impacts on emergency vehicle response time and define goals to evaluate during a trial. Implement speed management treatments on a trial basis and work with emergency response officials to determine whether permanent features are appropriate. FOOTNOTES + More Info http://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-cushion/[10/22/2015 3:59:44 PM]

Speed Cushion - National Association of City Transportation Officials Speed Table Transit Streets Adapted from the Urban Street Design Guide, published by Island Press. REFERENCES Urban Street Design Guide Speed Cushion Select tags, or leave blank for all. Select city, or leave blank for all. Search Again REFERENCES FOR SPEED CUSHION: 6 FOUND. Johnson, L & Nedzesky, AJ. "A Comparative Study of Speed Humps, Speed Slots and Speed Cushions." Presented at the ITE 2004 Annual Meeting and Exhibit, Institute of Transportation Engineers, Lake Buena Vista, FL. Chang, Kevin N & Matthew Nolan. "An Evaluation of Speed Cushions on Neighborhood Streets: Balancing Emergency Vehicle Mobility with Traffic Calming Needs." Institute of Transportation Engineers, 2006 ITE Annual Meeting and Exhibit Compendium of Technical Papers, Milwaukee, WI. Ford, Claudette. "Installation of Speed Cushions as a Physical Traffic Calming Option." Public Works Department, City of Berkeley, Berkeley, CA. EMU School of Police Staff and Command. "Speed Cushions: A Traffic Calming Technique." Department of Interdisciplinary Technology, City of Grosse Pointe Department of Public Safety, Grosse Point, MI. Aggregate Industries. "Speed-Pod: Sustainable precast concrete speed cushions." Charcon Specialist Products, Charcon Specialist Products, Leicestershire. http://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-cushion/[10/22/2015 3:59:44 PM]

From: McDowell, Traci To: Devine, Denise Subject: CCW Packet Item - FW: Please Review the Attached Proposed Ordinance to Allow Speed Cushions on Commercial Property Date: Thursday, March 24, 2016 9:27:46 AM Traci A. McDowell, MMC City Clerk City of Dover, Delaware e-mail: tmcdowell@dover.de.us Ph: (302) 736-7009 Fax: (302) 736-5068 From: Mullaney, Timothy Sent: Wednesday, March 16, 2016 2:46 PM To: McDowell, Traci Subject: RE: Please Review the Attached Proposed Ordinance to Allow Speed Cushions on Commercial Property Traci, In response to the proposed ordinance change please see my comments below; I have researched various National studies and the average emergency response data shows a delay of 3 to 5 seconds per speed reduction device for fire apparatus and up to 10 seconds for an ambulance with a patient. The data I viewed was dependent on the type and size of speed reduction device proposed, however the data was considerably consistent. I believe the additional response time increase due to the speed reduction devices only increases the chance of fire spread and or loss of life. Speed reduction devices being permitted on a private roads supplying access to the buildings isn’t practical as the code will still not allow speed reduction devices in fire lanes. What most people are unaware of is 75% of the buildings in the City of Dover in locations such as apartment complexes and shopping centers are private streets; however they are also fire lanes required by code. Fire lanes provide per State Regulations and National Fire Codes, access to buildings for the use of fire department personnel in the event of an emergency. I plan to attend the meeting to discuss the above two points in further detail, please let me know if you need anything else in the time being. Thanks you in advance. Timothy P. Mullaney Jr. Fire Marshal / Law Enforcement Officer City of Dover Fire Marshal's Office 15 Loockerman Plaza Dover, DE 19901

From: McDowell, Traci To: Devine, Denise Subject: CCW Packet info - FW: Please Review the Attached Proposed Ordinance to Allow Speed Cushions on Commercial Property Date: Thursday, March 24, 2016 9:26:55 AM Traci A. McDowell, MMC City Clerk City of Dover, Delaware e-mail: tmcdowell@dover.de.us Ph: (302) 736-7009 Fax: (302) 736-5068 From: Lyon, Jason A Sent: Wednesday, March 16, 2016 3:06 PM To: McDowell, Traci; Bernat, Paul; Carey, Jr, Carleton; Knotts, Carter; Townshend, Ann Marie; Mullaney, Timothy; Maloney III, Harry; Duca, Sharon; Sass, Kay Cc: Koenig, Scott; City Clerks Office; Hamlett, Mike; Bray, Antonio J.; Jamar, George; McDougall, Ralph; Sisson, John; Thompson, Paul; Nowak, Mark Subject: RE: Please Review the Attached Proposed Ordinance to Allow Speed Cushions on Commercial Property Good Afternoon, On behalf of the Department of Public Works, please find our comments below: The City of Dover Department of Public Works opposes the proposed Ordinance 2016-09 for the following reasons: · Speed bumps, humps and cushions present an operational hazard for our Department, both with respect to maintenance as well as during emergency snow removal operations. · Allowing speed reduction devices on private property would also be an issue for our Department, our sanitation division must access private property to collect trash. These devices would put unneeded stress on the vehicles and operators. Thank you. Sincerely, Jason A. Lyon, P.E. Water / Wastewater Manager City of Dover Department of Public Works P.O. Box 475 Dover, DE 19903 p: 302.736.7025 f: 302.736.4217 e: jlyon@dover.de.us

Memorandum Office of the City Manager PO Box 475 Dover, DE 19903 Phone: (302) 736-7005 FAX: (302) 736-7002 E-mail: skoenig@dover.de.us To: Safety & Transportation Committee Members From: Scott D. Koenig, P.E. City Manager Date: March 18, 2016 Subject: Proposed Left Turn Signals – State Street / Water Street & Queen Street / Water Street In October 2015, I forwarded a request from the City of Dover to Mr. Mark Luszcz, Chief Traffic Engineer, with the State of Delaware Department of Transportation. All of the support documentation is attached. On Friday, February 26, 2016, I received an official reply from Mr. Luszcz. Their official response is as follows: “Based on this analysis, other referenced recent studies, as well as recent field observations, DelDOT does not recommend making phasing changes at these intersections. However, the analysis shows that there will only be minor degradation in traffic operations should the requested phasing be installed. Therefore, at the request of the City, DelDOT would be willing to make the proposed changes as time and resources allow.” Mr. Luszcz also stated if the City sends a favorable reply for the changes, they will add this work to the Signal Design agenda and they may be able to implement these changes sometime in the State’s FY-2017 budget year. The City Manager recommends authorizing the changes traffic signal phasing and allowing DelDOT to program and implement the changes as soon as funding permits. sdk/SDK Attachments

PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council Utility Committee March 29, 2016 File Number: AX-16-02 Ordinance Number: 2016-12 Applicant: Bob Howarth Owner of Record: Heartland Delaware, Inc. Property Address: 1411 & 1417 South Governors Avenue Tax Parcel ID #: Parcel C: ED-00-086.09-01-21.00-000 Parcel D: ED-00-086.09-01-22.00-000 Lot Size: Parcel C: 0.2158 Ac +/- (9,402 SF +/-) Parcel D: 0.4497 Ac +/- (19,588 SF +/-) Total: 0.6655 Ac +/- (28,990 SF +/-) Present Zoning: BG (General Business) Proposed Zoning: C-4 (Highway Commercial Zone) Comprehensive Plan Category 2: 0-10 Years Priority Annexation Areas Designation: Comprehensive Plan Residential Medium Density Land Use Designation: Present Use: Commercial, Residential Proposed Use: No Proposed Change Utility Availability: 1411 South Governors Avenue is currently served by City of Dover Electric, Water and Sewer. 1417 South Governors Avenue is currently served with City of Dover Electric. Water and sanitary sewer service is available within South Governors Avenue. The property owner would be responsible for the costs associated with tapping the sanitary sewer mains extending services to the property, payment of impact fees, and obtaining permits associated with such improvements. Staff Recommendation: Staff recommends that the City proceed with annexation of the subject property.

City of Dover Application No.: AX-16-02 Department of Planning & Inspections R-8 F id R-8 dler sG e rn s Av rnor RGO Gove ROS wy ont H Dup C-2A CPO Web bs L n C-1 Parcel C C-4 Parcel D Legend Title: Lands of Heartland Delaware, Inc. Address: 1411 & 1417 South Governors Avenue Subject Property Parcel ID: (C) ED-00-086.09-01-21.00-000 (D) ED-00-086.09-01-22.00-000 Kent County Parcels Zoning: C-4 (proposed) Dover Parcels Owner: Heartland Delaware, Inc. Zoning Date: 2/24/2016 Dover Boundary « 0 125 250 500 Feet 2012 Buildings

PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council Utility Committee March 29, 2016 File Number: AX-16-03 Ordinance Number: 2016-13 Applicant: Gerald Dunning Owner of Record: Dover International Speedway Property Address: Persimmon Tree Lane Tax Parcel ID #: Lots 8, 9, 10A: LC-00-058.00-01-29.00-000 Lot 18: LC-00-058.00-01-02.00-000 Lot Size: Lot 8: 5.67 Ac +/- Lot 9: 10.21 Ac +/- Lot 10A: 13.69 Ac +/- Lot 18: 228.86 Ac +/- Total: 258.43 Ac +/- Present Zoning: AR (Agricultural Residential) Proposed Zoning: RC (Recreational and Commercial Zone) Comprehensive Plan Category 2: 0-10 Years Priority Annexation Areas Designation: Comprehensive Plan To be master planned at the time of annexation Land Use Designation: Present Use: Parking, Camping, Outdoor Festival Space Proposed Use: No Proposed Change Utility Availability: Electric, water and sanitary sewer service is available to the following property, however, the water service must be accessed from Persimmon Tree Lane. The sanitary sewer service must be accessed from either Old Leipsic Road (gravity) or through Persimmon Tree Lane (force main). The proposed connection to utilities must be submitted to the City of Dover for review and approval at the expense of the property owner. The property owner would be responsible for the costs associated with tapping the

sanitary sewer mains extending services to the property, payment of impact fees, and obtaining permits associated with such improvements. Staff Recommendation: Staff recommends that the City proceed with annexation of the subject property.

City of Dover Application No.: AX-16-03 Department of Planning & Inspections Lot 18 A St RC at e Hw y 1 SC-3 Lot 10A Lot 8 Ln r ee nT mo rs i m Pe W eav e Lot 9 P r im Dr M ro s e M ic hto n Su t lle r Dr re F ar nis Dr A e MHP r C i MHP Dr Dr h L ine Dr e ud r n cGi F in is RC n r mo ll D r Old r P e rs i m yD Le i S e Pl nD RC Le i Go rd o Pl er Mo or u san Mau p si St Bet en psi cR Pl at az e G or h P Pl cR a Hw IPM-2 d Dr do n y Pl l 1 d CPO A SC-2 Legend Title: Lands of Dover International Speedway, Inc. Address: Near Persimmon Tree Lane Subject Property Parcel ID: LC-00-058.00-01-29.00-000 (Lots 8,9,10A) LC-00-058.00-01-02.00-000 (Lot 18) Kent County Parcels Zoning: RC (proposed) Dover Parcels Owner: Dover International Speedway, Inc. Zoning Date: 3/8/2016 Dover Boundary « 0 700 1,400 2,800 Feet 2012 Buildings

ACTION FORM PROCEEDING: Legislative, Finance & Administrative Committee DEPARTMENT OF ORIGIN: Finance DATE SUBMITTED: 3/17/16 PREPARED BY: Donna Mitchell, Controller/Treasurer SUBJECT: Revenue Policy for Extra Duty/Voluntary Overtime REVIEW: Chief of Police, City Manager & Controller/Treasurer APPROVALS: City Council EXPENDITURE REQUIRED: N/A FUNDING SOURCE: TIMETABLE: Effective upon Council approval RECOMMENDED ACTION: Staff recommends approval of the Extra Duty Rates for inclusion into the Extra Duty Revenue Policy The City policy for Police Extra Duty/Voluntary Overtime provides for an annual review of the hourly rates charged for Extra Duty to insure cost recovery of providing these services. The hourly rates in the policy are developed based on the average rates paid each officer by rank or the actual wage/benefit rate paid depending on the service being provided. Each year we prepare an analysis to determine if the Extra Duty Revenues exceed the cost of the police officer wages and benefits plus estimated overhead cost. After analyzing the FY15 revenue and cost of service (including estimated overheads), it was determined the City was able to cover our costs. Factoring in the new rates as approved in the FOP Collective Bargaining Agreement this fiscal year, it is staff recommendation to revise the Police Extra Duty rates as attached. We are not including at this current time recommending any change to the special event rate until an analysis is completed for the next two special events. Depending on the mix of officers assigned to these duties, we may not need to change this rate.

City of Dover Officer Extra Duty Billing Rates for Grant Related Events Current Revised Officer Officer Billing Billing Rank Rate Rate Patrolman $42.00 $43.00 Patrolman 1st Class $51.00 $53.00 Corporal $55.00 $64.00 Master Corporal $65.00 $69.00 Sergeant $72.00 $75.00 Lieutenant $78.00 $80.00 Captain $85.00 $87.00 Officer Extra Duty Billing Rates for Office of Highway Safety Grants Federal Approved Rate No Change $50.00 City of Dover Officer Extra Duty Billing Rates for Special Events (Spectator’s over 5,000) No change at the current time - will analyze in July 2016 Officer Total Billing Overhead Hourly Rank Rate Rate Rate Special Event Rate $57.00 $2.00 $59.00 City of Dover Officer Extra Duty Billing Rates for Non-Special Events Officer Total Billing Overhead Hourly Rank Rate Rate Rate Revised $59.00 $8.00 $67.00 Extra Duty Rate Current $57.00 $6.00 $63.00 Vehicles Actively Used on Extra Duty Jobs - Hourly Rate $ 16.25

CITY OF DOVER HOSPITALITY & CIVIC FUNCTION POLICY I. PURPOSE There are occasions when the judicious extension of hospitality in connection with official City of Dover business is in the best interests of the City of Dover, hereinafter referred to as “City.” There are also occasions where attendance at civic events and functions which are not sponsored by the City are in the best interests of the City, and thus may require attendance. This policy outlines City policy and procedures governing the manner and extent to which the City’s employees, public officials, and appointees may extend hospitality while attending civic functions and events. II. SCOPE This policy applies to all hospitality and civic function expenses incurred by the City regardless of the source of funding, and to all City employees, public officials and appointees to City Boards, Commissions and Committees. III. ALLOWABLE EXPENSES AND APPROVAL A. Allowable Expenses and Occasions Expenses for hospitality and civic functions must be directly related to, or associated with the conduct of City business. If the occasion is not sponsored by an organization of which the City sponsors or is a member of, then the occasion must serve a clear City interest, with negligible personal benefit derived by the official host or other City employees, public officials, and appointees. In addition, the expenditure of funds for hospitality and civic functions should be cost effective and in accordance with the best use of public funds. Examples of Prohibited/Restricted Expenses: Personal Memberships Political Expenses Holiday Gatherings for non-City affiliated organizations Non-budgeted Cash Donations B. Approval of Transactions When determining whether a hospitality or civic event expense is appropriate, the approving authority must evaluate the importance of the event in terms of the costs that will be incurred, the benefits to be derived from such an expense, the availability of funds, and any alternatives that would be equally effective in accomplishing the desired objectives. C. Payment of Expenses The Finance Department shall process the payment of hospitality and civic functions expenses upon receipt of the invitation, invoice, or proper support documentation, as determined by Finance, with the signature of the Mayor, a Member of Council, and/or City Manager. Approved by Council: April 11, 2011

CITY OF DOVER PROPOSED ORDINANCE #2016-10 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Chapter 2 - Administration, Article IV - Officers and Employees, Division 8 - Deferred Compensation 4 Plan of the Dover Code be amended by deleting the text indicated in red strikeout and inserting the bold, 5 blue text, as follows: 6 DIVISION 8. - DEFERRED COMPENSATION PLAN 7 Sec. 2-391. - Definitions; interpretation. 8 (a) Terms defined. As indicated in this division, unless the context otherwise clearly indicates or the 9 deferred compensation plans contradict, the following terms shall mean as indicated below: 10 Eligible employee means any person regularly employed in rendering service to the city on a 11 full-time permanent basis who is not participating in any retirement plan to which the city 12 contributes for them and whose compensation is paid directly by the city. An employee will be 13 considered a full-time employee if he/she regularly works 37½ 40 or more hours each week. 14 Participant means any eligible employee of the city who has met all of the requirements for 15 participation in the deferred compensation plan and has, upon employment, made an irrevocable 16 election to participate in the deferred compensation plan as defined in this subsection (a) and who 17 has satisfied all the conditions and requirements set forth in this division and in the provisions of the 18 plans. 19 (Code 1981, § 2-211; Ord. of 4-25-1994; Ord. of 5-22-2000; Ord. of 6-12-2000; Ord. of 7-10-2000; Ord. 20 of 9-11-2000) 21 Sec. 2-392. - Established; purpose. 22 There is hereby established the city employee deferred compensation plan. The purpose of the plan is to 23 establish the basic terms and conditions under which employees shall participate in this plan. Further details, 24 terms and conditions under which retirement, termination, and survivor benefits shall be provided to eligible 25 employees are defined in the deferred compensation plan. 26 (Code 1981, § 2-212; Ord. of 4-25-1994; Ord. of 5-22-2000; Ord. of 6-12-2000; Ord. of 7-10-2000; Ord. 27 of 9-11-2000) 28 Sec. 2-393. - Eligibility of participants. 29 Each eligible employee not drawing any retirement benefits from the city as of May 1, 1994, who makes an 30 irrevocable decision to join the deferred compensation plan, shall, upon compliance with the provisions of 31 this division, become a deferred compensation plan participant on May 1, 1994. Thereafter, each eligible 32 employee who selects the deferred compensation plan upon employment shall become a participant in 33 accordance with the plan. All new employees hired after September 28, 2009 are required to join the 34 defined contribution pension plan as defined in subsection 2-324. 35 (Code 1981, § 2-213; Ord. of 4-25-1994; Ord. of 5-22-2000; Ord. of 7-10-2000)

Proposed Ordinance #2016-10 - Chapter 2 - Administration, Article IV - Officers and Employees, Division 8 - Deferred Compensation Plan Page 2 36 Sec. 2-394. - Contributions. 37 (a) Employee contributions. For each year while a participant of the deferred compensation plan, a 38 participant shall contribute, by payroll deductions, an amount equal to at least three percent a 39 percentage of his/her compensation as defined in the deferred compensation plan, which shall 40 be a participant's base pay, plus scheduled overtime, payment for being on-call, except those hours 41 reported for being called out, and any retroactive pay corrections which involve any one of the 42 mentioned payments, up to the legal limits as defined in the deferred compensation plan. 43 (b) Employer contributions. The city shall contribute an amount equal to each individual's employee 44 contributions, to a maximum of six percent percentage of an employee's compensation as defined 45 in the deferred compensation plan, which shall be a participant's base pay, plus scheduled 46 overtime, payment for being on-call, except those hours reported for being called out, and any 47 retroactive pay corrections which involve any one of the mentioned payments for each participant. 48 (c) Treatment. Treatment of contributions shall be handled in accordance with federal and state laws and 49 the applicable provisions of section 2-341 pertaining to the general employee pension plan. 50 (Code 1981, § 2-214; Ord. of 4-25-1994; Ord. of 5-22-2000; Ord. of 6-12-2000; Ord. of 7-10-2000; Ord. 51 of 9-11-2000) 52 ADOPTED: * 53 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-10 CH 2 ADMINISTRATION, ART IV OFFICERS & EMPLOYEES, DIV 8 DEFERRED COMP\Ordinance #2016-10 Ch 2, Art IV, Div 8-Deferred 54 Compensation.wpd 55 SYNOPSIS 56 The proposed amendments will change the 401A Money Purchase Plan required 57 contributions in accordance with the DOE Collective Bargaining Agreement and the City of 58 Dover Personnel Policy (Employee Handbook), and align definitions and eligibility 59 requirements with existing policies. 60 (SPONSORS: COLE AND KOENIG) 61 Actions History 62 03/29/2016 - Scheduled for Introduction - Legislative, Finance, and Administration Committee

ACTION FORM PROCEEDING: Legislative, Finance and Administration AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 3/18/16 PREPARED BY: Sharon Duca, P.E., Public Works Director / City Engineer SUBJECT: South Bradford Street Streetscape Enhancements (Division Street to Loockerman Street) – Transportation Enhancement Program Agreement REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Attachment A – State Contract No. T20162004, Bradford Street Streetscape Enhancements, Design Agreement EXPENDITURE REQUIRED: $25,000 AMOUNT BUDGETED: $0 FUNDING SOURCE (Dept./Page in CIP & Budget): Account No.: 147-1800-554.40-31 ($25,000) TIME TABLE: Agreement to be signed within thirty (30) days of executed agreements RECOMMENDED ACTION: Authorize staff to execute the agreement to initiate the design for this streetscape improvement project. BACKGROUND AND ANALYSIS This project consists of the design and preparation of contract documents of the Bradford Street Streetscape Enhancements Project. The project involves streetscape improvements along Bradford Street from Loockerman Street to Division Street. Improvements include curb and sidewalk replacement, ADA upgrades, curb ramp improvements, crosswalk improvements, and pedestrian lighting. City staff met with DelDOT personnel to discuss this project. The agreement states that DelDOT will provide funding for the design, not to exceed $100,000, of the estimated project design cost of $125,000. The terms of the proposed agreement state that the City will be responsible for contributing $25,000 to complete the design aspect of this project. The $25,000 design fee match from the City of Dover will be provided through a Community Transportation Fund request to area legislators or from a deduction of funds to the Street & Concrete Program. It is expected these funds will need to be paid to DelDOT in FY-2017.

Attachment A

Attachment A

Attachment A