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REGULAR COUNCIL MEETING AGENDA FEBRUARY 8, 2016 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN NEIL AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES A. EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 B. REGULAR COUNCIL MEETING OF JANUARY 25, 2016 2. PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2015-24 - REZONING REQUEST FOR PROPERTY LOCATED ADJACENT TO THE WEST PROPERTY LINE OF 1042 SOUTH BRADFORD STREET THE FIRST READING OF THE PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF DECEMBER 14, 2015. COPIES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS. A. PROPERTY LOCATED ADJACENT TO THE WEST PROPERTY LINE OF 1042 SOUTH BRADFORD STREET, CONSISTING OF A 2,373+/- S.F. PORTION OF A 10,373+/- PARCEL, OWNED BY HALPERN FAMILY PROPERTY INVESTMENT, LP. THIS PROPERTY IS CURRENTLY ZONED R-8 (ONE FAMILY RESIDENCE) AND THE PROPOSED ZONING IS C-1A (LIMITED COMMERCIAL). (TAX PARCEL: ED-05-077.17-03-14.00-000; SECOND COUNCIL DISTRICT; PLANNING REFERENCE Z-16-01)

COUNCIL AGENDA - FEBRUARY 8, 2016 PAGE 2 * 3. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 26, 2016 A. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE A-1. PROPOSED ORDINANCE #2016-05 - AMENDING CHAPTER 106 - TRAFFIC AND VEHICLES, ARTICLE III - STOPPING, STANDING AND PARKING, DIVISION 2 - METERED PARKING, SECTION 106-164 - VIOLATIONS; PENALTIES (SEE ITEM #9-A) (SPONSORS: HOSFELT AND HUTCHISON) (COMMITTEE RECOMMENDED ADOPTION OF PROPOSED ORDINANCE #2016-05) A-2. REQUEST FOR WAIVER - APPENDIX B - ZONING, ARTICLE 5 - SUPPLEMENTARY REGULATIONS, SECTION 17 - EMERGENCY ACCESS REQUIREMENTS - WAIVER OF EMERGENCY REAR ACCESS REQUIREMENT FOR THE GRANDE, BUILDING 4: PLANNED NEIGHBORHOOD DESIGN - SENIOR CITIZEN HOUSING OPTION (APPLICATION C-15-04) (COMMITTEE RECOMMENDED APPROVAL OF THE WAIVER FOR THE ELIMINATION OF THE EMERGENCY REAR ACCESS REQUIREMENT FOR THE GRANDE, BUILDING 4: PLANNED NEIGHBORHOOD DESIGN - SENIOR CITIZEN HOUSING OPTION, AS RECOMMENDED BY STAFF AND THE PLANNING COMMISSION) A-3. BICYCLE AND PEDESTRIAN SUBCOMMITTEE REPORT (COMMITTEE RECOMMENDED ACCEPTANCE OF THE REPORT) B. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE B-1. PERSIMMON PARK PLACE DRAINAGE PROJECT (COMMITTEE RECOMMENDED AUTHORIZING STAFF TO EXECUTE THE TWO (2) AGREEMENTS TO FULLY FUND THE PERSIMMON PARK PLACE DRAINAGE PROJECT AND THAT NO CITY OF DOVER MONEY WILL BE USED TO PAY FOR THE DESIGN PHASE OF THIS PROJECT) B-2. PROPOSED ORDINANCE #2016-06 AMENDING CHAPTER 26 - BUSINESSES, ARTICLE II - LICENSES, SECTION 26-40 - LICENSE ISSUANCE, EXPIRATION AND FORM, AND SECTION 26-42 - PENALTY FOR LATE PAYMENT OF LICENSE FEE (SEE ITEM #9-B) (SPONSORS: HOSFELT AND TOWNSHEND) (COMMITTEE RECOMMENDED ADOPTION OF PROPOSED ORDINANCE #2016-06) B-3. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDING JUNE 30, 2015 (COMMITTEE ACTION NOT REQUIRED) * 4. MONTHLY REPORTS - DECEMBER 2015 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. ECONOMIC DEVELOPMENT OFFICE REPORT F. FIRE CHIEF’S REPORT (NOVEMBER AND DECEMBER) G. POLICE CHIEF’S REPORT * 5. QUARTERLY REVIEW OF CAPITAL INVESTMENT PLAN (CIP) (OCTOBER, NOVEMBER, AND DECEMBER) 6. TENTATIVE LABOR AGREEMENT - DOVER ORGANIZATION OF EMPLOYEES (DOE)

COUNCIL AGENDA - FEBRUARY 8, 2016 PAGE 3 7. EVALUATION OF BIDS - DEMOLITION OF PROPERTIES - 105, 111, AND 115 SOUTH NEW STREET (STAFF RECOMMENDS AWARDING THE CONTRACT FOR DEMOLITION OF 105, 111, AND 115 SOUTH NEW STREET TO DEPENDABLE CONSTRUCTION OF DELAWARE) 8. ANNEXATION/REZONING REQUEST/FIRST READING OF PROPOSED ORDINANCE #2016-08 THE FIRST READING IS OFFERED ON THE FOLLOWING PROPOSED ORDINANCE. IT IS RECOMMENDED FOR REFERRAL TO THE UTILITY COMMITTEE ON FEBRUARY 23, 2016; THE PLANNING COMMISSION ON MARCH 21, 2016; AND THAT A PUBLIC HEARING BE SET FOR APRIL 11, 2016 AT 7:30 P.M. COPIES OF ALL PROPOSED ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS OR CAN BE OBTAINED FROM THE CITY CLERK’S OFFICE. A. PROPERTY LOCATED AT 1102 SOUTH STATE STREET, CONSISTING OF 6,331+/- S.F., OWNED BY CAPITOL CLEANERS AND LAUNDERERS, INC. THIS PROPERTY IS CURRENTLY ZONED BG (GENERAL BUSINESS DISTRICT)(KENT COUNTY ZONING CLASSIFICATION) AND THE PROPOSED ZONING IS C-2A (LIMITED CENTRAL COMMERCIAL)(CITY OF DOVER ZONING CLASSIFICATION) (TAX PARCEL: ED-00-086.05-01-46.02-000; PLANNING REFERENCE: AX-16-01) 9. FIRST READING - PROPOSED ORDINANCES THE FIRST READING IS OFFERED ON THE FOLLOWING PROPOSED ORDINANCES. FINAL ACTION BY COUNCIL WILL TAKE PLACE DURING THE SECOND READING OF THE ORDINANCES ON FEBRUARY 22, 2016. COPIES OF ALL PROPOSED ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS OR CAN BE OBTAINED FROM THE CITY CLERK’S OFFICE. A. PROPOSED ORDINANCE #2016-05 - AMENDING CHAPTER 106 - TRAFFIC AND VEHICLES, ARTICLE III - STOPPING, STANDING AND PARKING, DIVISION 2 - METERED PARKING, SECTION 106-164 - VIOLATIONS; PENALTIES (SAFETY ADVISORY AND TRANSPORTATION COMMITTEE) B. PROPOSED ORDINANCE #2016-06 AMENDING CHAPTER 26 - BUSINESSES, ARTICLE II - LICENSES, SECTION 26-40 - LICENSE ISSUANCE, EXPIRATION AND FORM, AND SECTION 26-42 - PENALTY FOR LATE PAYMENT OF LICENSE FEE (LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE) 10. COUNCIL MEMBERS’ ANNOUNCEMENTS /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2016\02-08-2016.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

EMERGENCY COUNCIL MEETING An Emergency Council Meeting was held on December 29, 2015 at 9:03 a.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Council staff members present were Mr. Koenig, Deputy Police Chief Mailey, Mrs. Mitchell, Mrs. Townshend, Mr. Koenig, and Mrs. McDowell. Mayor Christiansen (departed at 10:15 a.m.) was also present. ADOPTION OF AGENDA Mr. Hutchison moved for approval of the agenda, seconded by Mr. Hare and unanimously carried. CANCELLATION OF YOUTH ADVISORY COMMITTEE NEW YEAR’S EVE EVENT During the Parks, Recreation, and Community Enhancement Committee Meeting of October 12, 2015, members considered recommendations from the Youth Advisory Committee (YAC), including a proposal regarding a New Year's Eve event that included a request for support from the City for security, insurance, public announcement stages, and facilities. The Committee recommended that the City Manager evaluate the YAC’s proposal for the event, including numbers, to see if the proposal was doable this year or if it was something that must be planned for next year. The Committee’s recommendation was approved by City Council during their Regular meeting of October 26, 2015. During the Parks, Recreation, and Community Enhancement Committee of November 9, 2015, members again considered the YAC’s recommendations regarding the New Year’s Eve event. The Committee recommended acceptance of the YAC recommendations provided by Mr. Koenig and Mrs. Mitchell in regard to the expenses and insurance for the event. The Committee’s recommendation was approved by Council during their Regular meeting of November 23, 2015. During this meeting Mr. Koenig reviewed his memorandum to City Council dated November 18, 2015 regarding the “Youth Advisory Committee - New Year’s Event” (Exhibit #1) that listed actions that must be addressed from the City’s standpoint to finalize the event. During the Emergency Council Meeting of December 29, 2015, Council President Slavin applauded the efforts of the YAC in planning a New Year’s Eve event, stating that this would eventually be a great event; however, it would require more planning. He noted that when this issue came before Council previously it was noted that there was an impossibly short window to get everything done. Mr. Slavin reminded members that, during the Regular City Council meeting of November 23, 2015, Council members, including Mr. Anderson, were clear and voted unanimously to set conditions and hard deadlines for the event. It was stated that the City Manager would make the decision regarding the event because Council was not scheduled to meet between the meeting and the date set for the event. In response to Mr. Slavin regarding when the City Manager had communicated his decision to Council, Mr. Koenig stated that this was done on December 21, 2015. Mr. Slavin stated that some leeway had been given after the deadlines and since that time, unfortunately, the decision of Council as communicated by the City Manager had been ignored. He

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 2 indicated that this was troubling on a number of levels. Mr. Slavin stated that he was not willing to compromise the safety of children in this matter, which came first and foremost and was not a matter for negotiation. He noted that the deadlines were put in place for public safety, which is done for all groups, and not as bureaucratic roadblocks. Mr. Slavin indicated that life safety issues for large events must be addressed, known, planned for, accepted, and timely, and must be communicated across a broad range of people on the City side who will be working that event. He felt that this could not be done at the last minute with no good, solid understanding of what is expected of the event. In addition, Mr. Slavin expressed his deep concern that the City Manager's decision, based upon full Council action, was ignored and continued to be ignored and that members had to find themselves present today to possibly take further action. He indicated that the City’s representative bodies should always respect the City charter and, in his opinion, it was unfortunate that this had not been the case. Mr. Slavin stated that he had concerns about the safety, risk, and liability issues related to this event that would eventually be up to Council. Mr. Anderson concurred that safety was vital, stating that safety concerns were addressed from the beginning and that there were no such concerns that would endanger the citizens or children if the event were held right now. He felt that the current meeting was inappropriate because there was no true emergency. Mr. Anderson advised members that the City police had stated that the New Year’s Eve event would be no more intrusive than the Comic-Con event held in the City. He explained that it would likely be a small event that would be no more dangerous than a block party and would be held at Legislative Mall and the Loockerman Way Plaza. Mr. Anderson indicated that all steps in regard to power, sanitation, and safety had been addressed and the only real hang-up was to get the insurance that Council had authorized. He stated that the event had been scaled down at Mr. Koenig’s insistence and there would not be issues with fireworks or street closures. Mr. Anderson advised members that Mr. Tim Mullaney, Fire Marshal, had stated that he had no problems with any of the outdoor event venues. Mr. Anderson felt that the event was not terribly complicated or different from events that the City frequently does, noting that the City often adjusts events, such as a Halloween event that the Downtown Dover Partnership (DDP) had put together in approximately one (1) week and moved to the next week on short notice. He did not believe that every event takes months of planning. Mr. Anderson expressed his opinion that the lack of cooperation regarding what Council had authorized was the single biggest hold-up. He indicated that the motion that Council voted upon during their meeting of November 23, 2015 was to accept staff recommendations provided by Mr. Koenig and Mrs. Mitchell in regard to the expenses and insurance for the YAC event, and that Mr. Koenig’s memo, which Mr. Anderson felt had artificial deadlines that no one else would ever be held to, was not adopted. Mr. Anderson stated that most of the objections were related to safety but had to do with timelines regarding when money came in, which he indicated was an issue because people who were trying to get money in did not know where to give it and it was made difficult for them to do so. He advised members that since Mr. Koenig had announced that he would not sign consent for fireworks, the City had all of the money necessary for the event by December 10th. By December 21st, all of the money was in City coffers even if fireworks were to be included. Mr. Anderson informed members that this event was completely privately funded and ready to go. He questioned if Council would be so irresponsible as to tell those people who donated

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 3 funds, artists who planned to perform, and downtown businesses that were ready to extend their hours to participate in this opportunity to compete with online Christmas shoppers, that the City did not care and did not want them. Mr. Anderson asked members if they wanted to tell downtown businesses and the community’s kids that they did not support them and would not accept the slightest bit of necessary inconvenience. He expressed his belief that this type of event was important this year, noting that the City had a very rough year and reminding members of a recent shooting and other events that caused the City to feel torn and in need of something to bring unity and allow people to celebrate and have a sense of community. Mr. Anderson stated that the question was whether to listen to the voices of negativism or look ahead. He felt it was Council’s responsibility to not just be caretakers but to allow members of the community every opportunity to build it, make it better, enhance the arts, and become unified, stronger, and better. Mr. Anderson asked if members would stand by their decision or let the inner nabob of negativism overcome the common sense solutions in front of them to let the event go forward as is. Mr. Sudler expressed a desire to hear some of the safety concerns. He stated his support of the YAC but concurred with Mr. Slavin that safety was the first priority. Mr. Sudler felt that if Council could get past this issue, they could perhaps support the event. He noted that permits for the event came in late and acknowledged the efforts put forth by the youth. Mr. Sudler advised members that he had discussed the event with Mr. Koenig earlier this month and supported what Mr. Koenig had said, noting that deadlines were not met. Mr. Sudler thought that the youth deserved to have a special chance as long as their safety was not jeopardized and if the issue of safety could be addressed today. Noting that Mr. Anderson had stated that Council should be responsible, Mr. Hare agreed, stating that Council should stick by the decision that they had made. He indicated that Mr. Anderson did not meet the deadlines that Council had decided on, noting that a permit request for the event was received only today. Mr. Hare stated that Mr. Anderson did not live up to what Council had agreed to and what Mr. Anderson had voted for. Mr. Neil advised members that he was shaken by the fact that things that should have been done within a period of time were not. He suggested postponing the event for a year, and that Kent County Tourism be asked to mentor members of the YAC in putting the event on so that they would have guidance and understanding of what it takes to put on an event of this nature where people are at risk. Mr. Neil stated his willingness to make a motion in this regard. He explained that he serves as the Council liaison to Kent County Tourism and that Ms. Wendy Vestfall would become the new Executive Director of this organization on January 18, 2016. He noted that Kent County Tourism is an expert at putting on events. Mr. Neil felt that there were safety issues related to the New Year’s Eve event, and if it did not go well and something happened, the burden would be placed on the taxpayers of the City. Mr. Lewis stated that the work of the YAC was admirable and questioned what staff’s safety issues and concerns were. Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that a special event permit is required for any special event held, including those on areas of private property. This application is reviewed principally by the Fire Marshal's Office and the Department of Planning and Inspections in regard to a number of things, for instance, any tents used must be fire rated, food vendors must have a Public Health permit, the layout is reviewed to ensure emergency access, and 30 days lead time is required. Noting that staff

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 4 sometimes does not receive permit applications 30 days ahead, Mrs. Townshend stated that it is very difficult to provide review and feedback if the application is received two (2) or three (3) days ahead of the event. She noted that the Fire Marshal had only 10 minutes prior to the current meeting to review the application for the New Year’s Eve event and that she and Mr. Koenig met with Mr. Anderson and Ms. Teresa Morris, adult member of the YAC, in October and communicated that this event permit was required. Mr. Tim Mullaney, Fire Marshal, advised members he met with Mr. Anderson that morning to review the special event permit application following a Special YAC meeting on December 28, 2015. He reiterated that applications typically come in 30 days prior to an event so that staff can ensure that every portion of the event is covered logistically and that staff gets the information needed to make it a success. Mr. Mullaney indicated that several items were lacking from this application. Noting that the event would be held at Legislative Mall and Loockerman Way Plaza, he noted that there were no signatures for property owner approval. Mr. Mullaney stated that Mr. Anderson had informed him that this form for the Plaza had been completed and was signed by Mr. Bill Neaton, Economic Development Manager. Mr. Mullaney advised members that a signature would also be required for Legislative Mall and stated his belief that this was contingent on approvals at the City level in order to get final approval through the State of Delaware Division of Facilities Management. Mr. Mullaney indicated that the description of the event had been listed as “Concert Performances,” noting that he typically receives more detailed information, including a total breakdown of the event that tells staff what is going to happen at the locations, the vendors involved, if there will food, and if there will be generators. He stated his understanding that the description was revised one (1) or two (2) weeks ago, but he had not received it and needed a better description to know what the needs would be and to ensure that all bases are covered. Mr. Mullaney stated that he asked about street closures that morning and was informed that this had been changed and there would be no street closures, although it was his belief that the Police Department had issued a permit for several street closures. Mr. Mullaney advised members that the application indicated that no food or alcohol would be served to the public; however, some of the venues for the event were at locations where food is served, and approval would be needed if they would be doing anything different outside or on the sidewalk. He stated the need to reach out to the venues listed on the schedule to find out exactly what they planned on doing inside their venue, since some code restrictions could apply based on what they intend to use the building for during the event. Mr. Mullaney advised members that for all outside events, staff asks for a sketch of the actual venue, noting that there would be two (2) venues, Loockerman Way Plaza and Legislative Mall. He indicated that the application indicated “Vendors, if any, no tents.” After speaking with Mr. Anderson that morning, he learned that there would be no vendors and only informational tables. Mr. Mullaney informed members that a stage was shown, which would require the closure of Legislative Avenue. Only very generic information had been provided, and he stated the need to know what vendors would be there. Mr. Mullaney indicated that a lot of the information that was provided previously had changed, noting that previously a stage was planned at Loockerman Way

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 5 Plaza and now there would be no stage. The venue list included four (4) locations: Legislative Mall, The Grey Fox Grille and Public House, Plaza Park (Loockerman Way Plaza), and Zuha Trend. Mr. Mullaney expressed concern regarding an assembly occupancy at Zuha Trend, which was approved for business occupancy, stating that he would have to find out what was planned there since this could change some of the life safety factors at this location. Mr. Mullaney indicated that although there would be no stage at Loockerman Way Plaza, different types of information would be needed based on what would be happening there. He noted that generators come into play for any type of public address (PA) system and would require electrical inspections. Mr. Mullaney explained that there were designated areas inside The Grey Fox where performers were allowed; however, he would have to find out what kind of performers would be there and make sure the set-up would be what is permitted. He advised members that when the floor layout and locations inside establishments that serve alcohol are changed, other agencies become involved, such as the State of Delaware Division of Alcohol and Tobacco Enforcement. Mr. Mullaney stated that the situation at Legislative Mall would be similar to Loockerman Way Plaza and he would need information regarding whether there would be generators and where they would be getting power from. He indicated the need to develop a punch list of items needed in order to sign off on the permit. Mr. Mullaney advised members that safety factors may or may not come into play, depending on the descriptive information about the actual event which he had not yet received. Responding to Mr. Sudler regarding the major safety concerns that would support canceling the event, Mr. Mullaney stated that his first concern would be the different venues, since he did not know what would be occurring inside the structures. Secondary concerns would relate to outside venues at Legislative Mall and Loockerman Way Plaza related to use of generators, stage set-ups, and vendors. He indicated that the safety factor was that he did not have enough information to say that this would be a safe event. Mr. Anderson stated that, as discussed on December 28, 2015 and earlier in the morning on December 29, 2015, there would be no generators because water and power would be provided through Legislative Mall and there would be no vendors to bring generators. Responding, Mr. Mullaney explained that he looks at a minimum of 100 special event permits per year and, even though it had been said that there would not be generators, this must be indicated in writing. He indicated that vendors who come into town may not know the City’s rules and some do not care what the requirements are. They may know the answers to tell those who are holding events and then do things that they are not supposed to do. Mr. Mullaney explained that staff knows they must make a special phone call to some vendors to tell them the requirements and this is why a vendor list was requested. Mr. Anderson expressed his feeling that this was a non-issue, noting that vendors had been dropped because people had difficulty having their payments received. Mr. Mullaney stated that, during the Special YAC meeting held on December 28, 2015, a laser light show was mentioned since the fireworks would not be part of this event, and this must also be

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 6 included. In response, Mr. Anderson explained that this had been proposed; however, it would involve Dover Air Force Base and this was not something that could just be put in. In response to Mr. Hutchison as to whether vendors would need permits to participate, Mr. Mullaney stated that this would depend on the type of vendor, noting that food vendors would need a City of Dover business license, a State license, and Public Health approval. He noted that some vendors may just be handing out flyers. This would not be required for those just handing out flyers. Responding to Mr. Hutchison regarding when the permit for Legislative Mall was received, Mr. Mullaney stated Ms. Natalie Curran, State of Delaware Facilities Management, emailed him the permit on December 10, 2015 and provided a breakdown of what was required. She indicated through a phone conversation at approximately 8:15 a.m. that morning that the State still had not received the liability insurance or a copy of the signed letter of their clause with the City. Ms. Curran also mentioned that the Fire Marshal’s Office would be needed. Mr. Mullaney stated his belief that road closures were covered through the Capital Police and Dover Police Department, even though this may change; therefore, those two (2) items related to the special event permit would hold them from having the event at Legislative Mall if it were not approved at the Council level. Mr. Hutchison indicated, as former Police Chief and Mayor of the City of Dover, that he understood what the event was about, noting that he had been actively involved in First Night in the past. He stated that the City had worked with the Greater Dover Committee, who served as the lead, for over a year to get ready for this event, which continued for 15 consecutive years. Mr. Hutchison stated that public safety was his number one (1) concern and did not like events that were being put together at the last minute. He credited the YAC for their hard work but noted that the ultimate responsibility falls on the City. Mr. Hutchison expressed his hope that this would be an annual event, rather than a one (1) year event, and stated his disappointment that there was a rush to get it done with two (2) days left. He did not feel this was the way to accept responsibility. Mayor Christiansen commended Mr. Anderson and the YAC for their efforts and accepted personal responsibility for the current situation. He felt that he should have reached out to the Committee, since he had personal experience in putting together events such as the one that they planned, noting his previous involvement in the Dover Days Festival and First Night. Mayor Christiansen advised members that procedures were in place to protect the citizens of the City. He offered to personally mentor the YAC and anyone who was interested to bring about this event next year, with a year of planning. Mayor Christiansen stated that there were adult considerations that must be handled responsibly. Members were provided the Final Narrative for the New Year’s Eve event that was received from the YAC on December 17, 2015 and the Draft Narrative received on October 20, 2015 (Exhibit #2). Mr. Hare noted that the narrative reflected a number of things going on until 11:50 p.m., including a Battle of the Bands and a Drum Off. Mr. Koenig explained that this was part of the draft narrative that was submitted in October. He stated that the current narrative was roughly three (3) paragraphs long, with the time of the event shown as 5:00 to 9:00 p.m. at Plaza Park (Loockerman Way Plaza) and other areas on Loockerman Street, and the fireworks display at 10:00 p.m.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 7 Mr. Hare questioned why the permit was not filled out by December 11, 2015 and expressed concern regarding other groups that may submit applications two (2) days before their event, pointing out that they were asking for this to be allowed for an event that was headed up by a Councilman. Mr. Anderson stated that the special events permit was not included in the packet of information that he received, although he had information regarding the police and Legislative Mall. He indicated that everything in the packet was filled out in November, and the first time he saw this item was when Mr. Mullaney came to the YAC meeting of December 28, 2015. He stated that in early December, Mr. Ed Perez, Downtown Coordinator, was invited to review the event schedule with members to make sure they had everything; however, Mr. Perez stated that he did not receive authorization to attend because it was after hours. Mr. Anderson stated that had it been in the packet like everything else, it would have been filled out and returned a month ago, noting that this was done with the other papers. Responding, Mr. Mullaney advised members that there is no packet that has all necessary forms and that it is necessary to go to the Dover Police Department regarding a street closure, City Hall for a special event or fireworks permit, to Legislative Hall to use their facilities, and to the Downtown Dover Partnership (DDP) to use the Loockerman Way Plaza. This must be done to cover what each agency needs. Mr. Mullaney stated that he was unsure who provided a packet to Mr. Anderson, but there is not a packet at City Hall with all of this information. Responding to Mr. Slavin, Mr. Anderson stated that he obtained information from the Economic Development Office, the Police Department, and Legislative Hall. Mr. Slavin noted that Mr. Anderson had indicated that he was handed all this information in a packet and this application was missing from the packet. Responding, Mr. Anderson stated that he thought he had everything he needed from the police and Downtown Dover Partnership (DDP). The only permit from the Fire Marshal they were aware of was for fireworks, which was stated in the fireworks contract. This was filled out but never turned in because the fireworks were canceled. Mr. Koenig stated that the application for a parade and public assembly permit was submitted by Mr. Anderson in his handwriting on December 17, 2015. The Police Department called Mrs. Townshend to discuss the permit. Staff had asked the Police Department to hold the permit while staff was trying to work out all of the details of the continuous changes to the event. Mr. Koenig indicated that the one (1) page permit was signed by the Police Department on December 23, 2015 and was not submitted in accordance with his memorandum of November 23, 2015, which indicated that everything should be put in place by December 11, 2015 so that it could be determined how to make this a safe and successful event. Mr. Koenig noted that they were now on the Council floor planning an event that was less than two (2) days away. He expressed staff’s standpoint that they had been unable to get their hands around the event because it kept being adjusted and had asked Mr. Anderson repeatedly to commit to something in writing that could be reviewed, but this had not happened. Mr. Koenig advised members that the three (3) paragraph final narrative was not enough to commit the City to this event. He indicated that he repeatedly asked the members of the YAC to be young adults and come to the conclusion that this event should be canceled for this year and rescheduled at some other date; however, this had not happened. Mr. Koenig stated his belief that this event must be canceled because it would be almost

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 8 impossible to deliver an event that he could sign his name to in good faith for the City under the circumstances. Mr. Hare noted that the final narrative indicated that there would be a fireworks display finale to end at 10:00 p.m. Responding to Mr. Hosfelt regarding the procedure for reserving Legislative Mall, Mr. Mullaney explained that, typically, the first stop is to contact Legislative Hall or the State of Delaware Division of Facilities Management to reserve the space. Once they approve the request for the property, the State emails various State and local agencies to let them know exactly what is needed for final approval. Mr. Mullaney stated that he had received this email from the State on approximately December 10th or 11th, but no information had been submitted to him about the event at that time. Mr. Mullaney advised members that he just received the first information about the event that was officially submitted that day. Responding to Mr. Hosfelt, Mr. Mullaney indicated that typically requesters are told that they must submit the information 30 days prior to the event. Mrs. Townshend advised members that this was not specified in the Dover Code. Mr. Neil moved to postpone the Youth Advisory Committee New Year’s Eve event until New Year’s Eve 2016 and that mentoring be requested from Kent County Tourism. The motion was seconded by Mr. Cole. Mr. Sudler questioned if Kent County Tourism would be able to commit to mentoring and if Mr. Neil had spoken with Ms. Vestfall. Responding, Mr. Neil stated that she would not be available until January 18, 2016. Mr. Slavin asked Mr. Neil if working with Kent County Tourism was a suggestion or requirement. Responding, Mr. Neil reminded members that the motion stated that mentoring would be requested from Kent County Tourism, noting that the Mayor had already volunteered his services. He felt it would be to the advantage of the YAC to learn how to put on such an event, would provide them with an education, and would not leave Council asking whether and how things were done. In response to Mr. Lewis regarding organizations that previously put on the First Night event, Mrs. Townshend explained that this was done by a non-profit organization and there was a staff person who coordinated the event. She stated that there were also stakeholders from the State, downtown merchants, and the City departments that were expected to provide services. Mrs. Townshend stated that it appeared the involvement of people who are expected do this was lacking at this point. She noted that with Dover Days there are planning meetings that include Kent County Tourism, various City departments, and State agencies and that large events have committees that provide that structure. Responding to Mr. Lewis regarding whether anyone had reached out to the organizations or affiliates that used to assist with First Night, Mr. Anderson stated that these organizations in particular had not been contacted; however, there were efforts to learn from other organizations, such as the Chamber of Commerce, the Merchants Association, etc.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 9 Mr. Lewis questioned if Kent County Tourism had been involved with previous First Nights, stating that he was leery about voting for the motion that involved Kent County Tourism. Responding, Mr. Koenig recalled that the Greater Dover Committee was the main point agency and Ms. Shelly Cecchett was the coordinator who worked with virtually every available agency because she needed a massive amount of volunteers and fundraising. Mr. Koenig stated his belief that Kent County Tourism was probably involved indirectly, if not as the steering committee. Mr. Sudler stated that he had heard nothing in regard to major safety concerns that should stop the event, although deadlines were not met and it was not as organized as he would like. He felt that the YAC was cutting itself short when they had to take out portions of the event to meet deadlines. Looking at the big picture, Mr. Sudler thought that the event should be postponed and that the youth members should not be discouraged but motivated to work harder and be more prepared, noting that they needed more support. He stated that he would not support the motion on the floor because he did not like the last part of the motion that sounded as if Kent County Tourism involvement was being mandated. Mr. Hare agreed that a lot of effort was put into the event, but stated that there were still a lot of gaps, including the inclusion of a fireworks display in the narrative. He felt that the YAC needed more direction and help and suggested replacing Kent County Tourism with a special group of perhaps three (3) Council members, one (1) to work on permits, one (1) for entertainment, and one (1) for something else, and stated his willingness to help. He suggested that the initial planning begin by September 1st and that Kent County Tourism be taken out of the motion and replaced with Council guidance. Mr. Neil explained that approximately 22 agencies are involved in Kent County Tourism, including Dover Downs and each of the State museums. He stated that these organizations are experienced in running events, noting that City Council is not experienced in this area. Mr. Neil thought that the YAC may be able to expand their sponsorships through Kent County Tourism. He felt that merely suggesting that Kent County Tourism serve as mentors would not stop Council or the Mayor from serving as mentors. Mr. Neil suggested that members take a look at what Kent County Tourism is, noting that he had been working with them and served on the committee to pick the new Director and they were doing marvelous work. He felt that being promoted by them would be a coup for the and this event could possibly grow, as Dover Days had grown, to become a major happening within the City of Dover. He felt that Kent County Tourism’s experience would be invaluable and might serve these young people in the future. Mr. Lewis agreed with Mr. Hare’s comments about Council providing assistance, noting that two (2) senior members of Council and prior Council members had assisted and served at First Night events. He indicated that he would like to see them perhaps advise the YAC and give them direction, and he expressed surprise that they were not asked about this matter. Mr. Anderson noted that invitations were given to the December YAC meeting to some people who had been involved before, but they did not make it. He felt it unnecessary to postpone the event, stating the group had the expertise and City staff was involved, noting that the Downtown Coordinator does events all the time. Mr. Anderson stated that more cooperation would help and that he thought Councilman Hare’s idea was brilliant. He thanked Council for joining together in

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 10 committing to the youth, which was the point of the YAC, and for stepping up to make next year’s event a spectacular one. Mr. Anderson reiterated that there was no need to postpone the event. He advised members that if Council approved the event and the insurance was approved, those things and the Legislative Hall arrangements were basically done. Mr. Anderson stated that the punch list was relatively simple since there would be no generators or other complications. He advised members that changes were made because there were requests for changes and the Committee tried to accommodate. Mr. Anderson felt that they were being blamed for responding to requests, being flexible, and working with staff. He stated his hope that everyone could move forward together, hopefully with the New Year’s Event, but whether or not this occurred, he thought they could do some good things in connection with summer events working with the Parks and Recreation Department. Mr. Neil withdrew the motion to postpone the Youth Advisory Committee New Year’s Eve event until New Year’s Eve 2016 and that mentoring be requested from Kent County Tourism Mr. Neil moved to postpone the event until New Year’s Eve of 2016, seconded by Mr. Cole. Mr. Anderson requested that members of the public be allowed to give their opinions. Mr. Slavin noted that no public hearing was scheduled for this meeting. Mr. Anderson moved to suspend the rules to allow members of the public to give comments. The motion was seconded by Mr. Sudler. As a law enforcement officer, Mr. Lewis stated his opinion that safety was a major factor and was vital. He also expressed concern that this event had been publicized in the media and questioned what ramifications there might be if it were postponed. Responding, Mr. Slavin stated that the Council’s action would send a message that Council, as stewards of safety in the City, felt that this event, for better or worse, simply did not meet the standards, and Council would not compromise on children’s safety. He thought it was critical to take action today so the message that the event was postponed could get out before December 31st. The motion to suspend the rules to allow members of the public to comment was carried by a unanimous roll call vote. Mr. Slavin advised those present that each speaker would be allowed three (3) minutes to speak. Mr. Hopeton Stewart, 1168 South Farmview Drive, stated that he saw Council’s position and issues with the preparation of the event but wondered if anything on a smaller scale could be done to salvage the work that was done. He noted that the Fire Marshal had mentioned public, outside areas being less problematic and questioned if it would be possible to have something outside. Mr. Hans Reigle, Wyoming, advised members that he helps to manage properties in Dover and he felt that something could be salvaged from this event. Mr. Reigle stated that the right of people to peaceably assemble is guaranteed by the First Amendment of the Constitution and that it was the job of the government to facilitate rather than to stop this. He acknowledged that maybe some i’s were

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 11 not dotted and some t’s not crossed; however, he felt that the event was not a complete surprise and that there were a lot of reasons that Council could say no to many positive things that go on in the community. Mr. Reigle stated the possibility of an event happening this year if some small issues were addressed and felt it commendable that the youth of Dover wanted to pull together to have an event. He expressed his opinion that the involvement of young people should be facilitated. Mrs. Jeannie Anderson, 217 Cecil Street, advised members that she lives in a community where there had been a lot of shootings and kids being killed, noting that one of her cousins was thrown into a garbage can. She expressed her excitement that there were youth wanting to stand for what is right and support the kids in the community, noting that more was needed for these children. Mrs. Anderson stated that her children had been attacked in Dover, there had been issue after issue, and she had been going through this with her family for 18 years. She indicated that she knew the kids doing the shootings and those who were being shot. Mrs. Anderson stated that one of their neighbor’s kids was shot at Capital Green and was now a quadriplegic. She explained that the YAC just wanted to do something for the kids who needed to be reached. Mrs. Anderson commended them for what they were doing and expressed her love for the young people and her desire to do something for them. She felt it was time to stand up for the community. It was Mrs. Anderson’s belief that the event would not hurt anyone but would bring the community together, which was needed. She noted that the police would support the event and be in the area and the event would be funded, and she questioned what the problem was. As a mother, Mrs. Anderson stated that this was breaking her heart, expressing the need to support the youth. She asked that members allow the event to go on. Mr. Travis Friedman, Magnolia, stated that he had been a resident of the City of Dover for almost his entire life. He agreed with Mrs. Anderson that there had been a lot of violence in Dover, especially in the past few years. Mr. Friedman stated that it was good for the youth to do something good for the City that people can rally behind and feel good about, and this would be good for the City as a whole. He expressed his view that Dover was starting to have an image throughout the country of a town riddled with junkies, and it was commendable for someone to be doing something good. Mr. Friedman stated that he had heard talk about safety concerns throughout the meeting; however, he had not heard a single safety concern raised. He indicated that he did not understand the problem since this was not a huge event and the Comic-Con event, which was much larger, had been held in Dover. Mr. Friedman advised members that almost 1,000 people had indicated on Facebook that they would be attending the New Year’s Eve event, and he estimated that only one- third of those would attend, which was not a lot of people for Legislative Mall. In regard to private businesses having shows, he felt this was no different than a person playing piano at the Grey Fox on a Tuesday or Thursday night. Mr. Friedman indicated that the event was getting more complicated than it needed to be and that it was ridiculous that nothing would be happening on New Year’s Eve. Ms. Laurie Paolini, 50 Greenway Square, Apt. M11, stated that those working on the event were her friends and she had known Ms. Rebecca Anderson, YAC Chair, since she was knee high. Ms. Paolini stated that she liked to see that people and kids in the City were getting together and trying to bring the joy out, noting that members had heard about the crime. She stated that her ex moved to Florida, which had the worst criminal rates, and Delaware was number two (2). Ms. Paolini understood that some might say that this was more reason to be concerned about safety;

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 12 however, she felt that compromises should be made so that things could still be done and these kids could still have what they were looking for. She advised members that the event was not just for these kids but for the entire City and stated her understanding that they had not received any compensation. Mrs. Paolini noted that all funds had been raised by the kids on their own and questioned why they should be put on the back burner, noting that some of the members would no longer be 18 next year and would be unable to participate. She questioned why they should lose out entirely because some things had not been cleared. Ms. Paolini acknowledged that there may be issues with business permits and the Fire Marshal but suggested that the event be moved outdoors, where she felt it could still be successful. Ms. Paolini stated that the these kids could be part of something great for the City of Dover rather than having to say that they were going to do this last year and would not be able to participate this year because they were going to college. Ms. Paolini did not think this should be taken away from them and that adjustments should be made so that things could work for the safety of everyone involved. Mr. Anthony Paolini, 50 Greenway Square, quoted one of our founding fathers who stated that, “The moment we sacrifice our freedom for security, we deserve neither.” He advised members that the City had a high crime rate, and there are atrocities, murders, drugs, etc; however, the moment we decide to hide in our shells because we are afraid is the moment we do not deserve any of this anymore. Mr. Paolini stated that he had almost given up on the youth when they decided to stand up and say they had enough of suicide, drugs, murder, and crime and do something good and shed some light on their own generation. He indicated that he gave them immense amounts of respect for this decision. Mr. Paolini felt that the adults should be willing to support them and that not all the i's were dotted and t's crossed in the American Revolution either, but that went through with some help. He stated that those involved had to cross some bridges and learn as they went. Mr. Paolini acknowledged that there may be some things that cannot be done this time around and there may be fire hazards and safety concerns. He noted that some of the bigger, more flashy events might need to be put away until they can be planned more extensively, but this did not mean the whole thing had to go. Mr. Paolini noted that vendors, merchants, restaurants, and those from out of town had committed their assistance and stated their willingness to come and help and support this. He stated that this was not something that the youth were put up to. No compensation was received and they did this on their own initiative. He felt that they were being kicked to the curb and that the City was spitting on everything they did and the effort they put forth. Mr. Paolini felt that the event should be allowed to happen the best way that it could. Noting that he had worked with the Capital Police and the Dover Police, he expressed his belief that they would make sure the streets were as safe as they could be and parents and adults should not leave this up to the police but be vigilant in making sure that things were safe. They should report anything they see and hear to make sure that the kids can walk the streets safely during the event. Mr. Paolini asked Council to take into consideration the recommendations of the public who spoke when making the decision. Ms. Zorana Ilic, member, Youth Advisory Council, stated that Mr. Neil withdrew his amendment and canceled the planning of future leadership that would be provided to the Committee, so the current motion on the floor was the cancellation of the event. She indicated that she would like to see Council make a future plan to set up a council that would help support and guide the YAC to organize future events and for them not to be as disorganized as they had been this year. Mr. Slavin stated his belief that this was Mr. Neil’s intent after his first motion.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 13 Ms. Rebecca Anderson, Chair, YAC, expressed her thanks for the Council members, individuals, and local businesses who had shown support to them. She indicated that canceling the event had really gotten to her since so many people had contributed their time and their money. Ms. Anderson advised members that people were willing to give up paid gigs because they wanted to raise awareness about issues, such as a little girl with a rare disease or bullying, by singing songs about these issues. She noted that people wanted to make a difference, even if they might have to take from their own pockets. Ms. Anderson stated that the YAC members would do whatever they could to address safety concerns and encouraged members to do whatever they felt was right in their hearts. She stated that what she felt was right was to make sure that the event would go on, that everyone would have a chance to be heard, and that businesses and the community would see that the City is there for them. Members were provided email correspondence and a summary of telephone calls received by the Clerk’s Office regarding the YAC New Year’s Eve event (Exhibit #3). Mr. Slavin noted that the motion before members was to postpone the New Year’s Eve event until New Year’s Eve of 2016. Mr. Sudler questioned if anything could be done as a compromise that would satisfy the City and the YAC and address the safety concerns, such as not having certain events or certain venues. He stated that he heard the community but also understood about City regulations. Mr. Sudler noted that the youth was crying out for Council’s support and expressed his belief that they understood that the ball had been dropped. He felt that Council should allow them to do something rather than postponing the whole event, even if just to gather and sing, stating his belief in the need to invest in the youth because the youth are the future. Mr. Hare sympathized with what everyone had said; however, noted the problem of sending a message that event organizers need not worry about guidelines that were agreed to and that they could submit their permits whenever they wanted to do so. They may feel that if they do not meet guidelines and do what they were supposed to they can play on the emotions of those who agreed to the event. Mr. Hare also noted that if something did happen at the event, the City would be accountable and people would come to Council and question why Council approved it when things were not done as Council set forth in November. He noted that the narrative submitted today still had things on it that had been canceled weeks ago. Mr. Hare stated that if only 300 people showed up, as projected by Mr. Friedman, the event could possibly be held in one (1) location, perhaps the Loockerman Way Plaza, stating his belief that having young kids walking from downtown to Legislative Mall between 5:00 p.m. and 10:00 p.m. could be asking for trouble. He felt it would be a more viable option to block off a section of Loockerman Street and have the police concentrated in one (1) area. Mr. Hare indicated that if this event had been a job that was put on by a company, somebody would have been fired. He expressed his willingness to work with the group next year to let them know what needed to be done and that deadlines must be met. Mr. Slavin expressed his opinion that the event was far beyond any time that there could be compromise. Putting forward a compromise right now would essentially put Council right back where they were when they walked in this morning, with the exception that they would have less hours to plan the event. It would also speak to what Mr. Hare had just said, which was that these

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 14 events could continue to be planned until the last minute. He did not believe that it could be done. Mr. Anderson thought that there was a simple solution that would have occurred if there were no meeting today. He indicated that the Fire Marshal had a simple punch list and he should be allowed to move forward with his recommendations, reiterating that there would be no vendors. Mr. Anderson stated that Mr. Mullaney had said that Legislative Mall was not a big issue, and if members wanted the event concentrated, this would not be a big problem. He reiterated that it was a simple event that would require no changes and the weather was going to be nice, so there would be no issue of people being outside. Mr. Anderson felt that all that was needed was to get insurance for Legislative Mall and have the email from them approved. He did not see an issue with Loockerman Way Plaza either because it was a very simple venue. He indicated that the professionals could give a very simple checklist, there were no generators and no fire hazards and they would be dealing with an outside event. Mr. Anderson felt that Council would not be setting precedent because this had been done many times before. He stated concurrence with Mr. Hare’s point that it could be done simply. Mr. Neil advised those present, in particular members of the YAC, that they had won Council over. Council loved what they planned to do and voted for it unanimously; however, when they did not bring it to Council, it became a concern as to whether they could bring it off two (2) days before the event. He promised members that mentoring would happen regardless. Mr. Neil noted that the people who were responsible for doing what they had to do did not do it, which was a concern for both the City and its taxpayers. Mr. Neil advised the youth that Council loved what they did and would support them in the future, stating the desire for the youth to get the education needed to bring off an event of this nature. The motion to postpone the event until New Year’s Eve of 2016 carried by a roll call vote of seven (7) yes (Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, Mr. Hutchison, and Mr. Slavin) and two (2) no (Anderson and Sudler). Mr. Neil moved to have mentoring for the Youth Advisory Committee for the New Year’s event coming up in 2016 by City Council or, if possible, through Kent County Tourism. The motion was seconded by Mr. Hare. Mr. Anderson thanked Council for the commitment that they were about to make, stating that they should be proud and expressing his support, although he was not sure about the previous vote. Mr. Lewis stated a desire to amend the motion to not just focus on Kent County Tourism but other organizations. Mr. Neil stated that he did not agree to the amendment, stating that this change would have to be a separate action that would specify the other groups that would be dealt with. Mr. Lewis expressed his opinion that the focus was on one (1) group, which he felt was unfair and discriminatory. Mr. Slavin stated his belief that the rationale was that the City has a longstanding relationship with

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 15 Kent County Tourism, including having a member of Council serve as a member of their board. Mr. Hare indicated that the purpose would be to meet with the youth and get their input regarding what they thought should be the first steps. If the youth came up with two (2) or three (3) organizations, the adults could then discuss this with them, noting that the adults would be there to mentor and help them and not to tell them what to do. Mr. Lewis agreed with Mr. Hare, stating that the youth should decide and that nothing like Kent County Tourism should be included. Mr. Cole stated his belief that the motion was open-ended. The motion to have mentoring for the Youth Advisory Committee for the event coming up in 2016 by City Council or, if possible, through Kent County Tourism, carried unanimously. Mr. Sudler moved to allow the Youth Advisory Committee to have a small gathering, even if it was for two (2) hours, on the Loockerman Way Plaza, worked out between the City Manager and the Youth Advisory Committee, so that their efforts would not be diminished to zero. The motion was seconded by Mr. Anderson. Mr. Slavin expressed his feeling that Council had just gone through all the reasons for not holding the event. He indicated that it was not known whether the event would be small or large, and the same liability, risk, and safety issues were still involved. Mr. Sudler stated that, from what Councilman Hare had said, a small concentrated area would not be as detrimental to the safety concerns and issues that were brought forth. He reiterated that he favored allowing the youth to do something, even if it was for two (2) hours, noting that this time could have been used for someone being shot. Mr. Sudler felt a need to do something for the youth so they would not feel defeated. Mr. Hosfelt stated that Council had spent a great deal of time on this subject and it was not the fault of Council that they were in this position; it was the fault of the Committee and their leadership. He felt it made no sense for Council to make themselves feel better by giving them two (2) hours at the plaza and it was unfair to City staff, on whose shoulders this matter had been dumped. Mr. Hosfelt did not understand why Council was putting themselves in this position again and rehashing what they just did for the last two (2) hours. Mr. Sudler rescinded the motion. Mr. Anderson moved for adjournment, seconded by Mr. Neil and unanimously carried.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 16 Meeting adjourned at 10:50 a.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Emergency Meeting of December 29, 2015, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2015\12-29-2015 Emergency Council Meeting.wpd Exhibits Exhibit #1 - Memorandum to City Council from Scott Koenig - November 18, 2015, RE: “Youth Advisory Committee - New Year’s Event” Exhibit #2 - Final Narrative for the New Year’s Eve Event Received December 17, 2015 and Draft Narrative received on October 20, 2015 Exhibit #3 - Email Correspondence and Summary of Telephone Calls received by the Clerk’s Office regarding the YAC New Year’s Eve Event

EXHIBIT #1 Emergency Council Meeting of 12/29/2015 Memorandum Office of the City Manager PO Box 475 Dover, DE 19903 Phone: (302) 736-7005 FAX: (302) 736-7002 E-mail: skoenig@ dover.de.us To: City Council From: Scott D. Koenig, P.E. City Manager Date: November 18, 2015 Subject: Youth Advisory Committee -New Year's Eve Event The Youth Advisory Committee has been planning a family oriented New Year's Eve Event. The event has been discussed at several meetings in recent weeks. As of the last discussion, the proposed event would end with a fireworks display at 10:00 p.m. on December 31 , 2015. The following actions must be addressed to finalize the event from the City's standpoint: 1. The final event narrative must be submitted to the City Manager's Office by 5:00 p.m. on Friday, December 4, 2015. 2. A special event insurance policy must be purchased from the city's insurance provider. The estimated cost is approximately $433.00. The funds to purchase the policy must be delivered to the City of Dover by 5:00 p.m. on December 11, 2015. 3. The Youth Advisory Committee members must secure all permits for the event and road closures by Friday, December 11, 2015. 4. The Youth Advisory Committee members must provide the required documentation to use all private property associated with the planned event by 5:00 p.m. on Friday, December 11 , 2015. This includes any lists of additional insured required to use the properties. 5. The funds to reimburse the City of Dover for Police Cadets and Extra Duty must be paid to the City of Dover by 5:00 p.m. on December JI , 2015. 6. Sanitary facilities must be secured by the Youth Advisory Committee members for the venue. 7. Due to the holiday, it is very unlikely that any non-police city staff will volunteer to staff the event so the Youth Advisory Committee must be prepared to remove all trash and debris from the event setting. This is an administrative recommendation. City Council may add or delete from the above list as they see fit. sclk/SDK cc: Mayor Robin Christiansen Ann Marie Townshend, Director of Planning & Community Development

EXHIBIT #2 Emergency Council Meeting of 12/29/2015 ~~¥~ Koenig, Scott r;(~'d 12/rr/zors- From: Choose Joy <choosejoy421@gmail.com> Sent: Thursday, December 17, 2015 11:48 AM To: Koenig, Scott Subject: Fwd: 1st nite narrative for your ok :} Attachments: lstnitenarative.odt ---------- Forwarded message ---------- From: Choose Joy <choosejoy421@gmail.com> Date: Fri, Dec 4, 2015 at 12:51 PM Subject: 1st nite narrative for your ok : } To: Nat Anderson <councilmananderson@gmail.com> " Live the life you love, love the life you live " ~ Bob Marley Thank You for Choosing JOY Everyday in Every way The Choose Joy Foundation fn memory of Joyce Anne Morris "Live the life you love, love the life you live" ~Bob Marley Thank You for Choosing JOY Everyday in Every way The Choose Joy Foundation In memory of Joyce Anne Morris 1

Joy to the People New Years Celebration Hosted by the Dover Youth Advisory Committee Program for the evenings events Legislative Mall Main staging Area Main stage live music from 5pm -1 Opm Mixed Genre from local Musicians Vendor Area for local nonprofits and cratter s firework display finale to end at l Opm Plaza Park live music no stage portable Pa from 5pm-9pm Lookerman Grey fox and Zahn will be hosting live music and poetry reading inside Dover art league, artsy fartzy, <lino and darlings. Caribbean cuisine, Avalon ,the party business, have agreed host arts and crafts, face-painting or something along those lines for the community. All on Lookerman to end by 9pm

~#;ti~ /(~ 1ofiol;.01s Koenig, Scott From: Action Add <actionadd@live.com> Sent: Tue.sday, October 20, 2015 2:05 PM To: Anderson, David; rebeccaanderson339@gmail.com; Koenig, Scott Subject: tentative program for Youth Advisory Attachments: mapdover jpg; program.odt; stage line ups.odt Follow Up Fl•g: Follow up Flag Status: Flagged Scott Koenig, i want to first say thank You for taking time to chat with us and to help this amazing group of teens . this is the tentative plans for new years . Anything that we need to change please let us know we want this to be an amazing start to the New Year for all. again thank you 1

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Joy to the People of Dover De's l st Nite 2015 /2016 Hosted by the Dover Youth Advisory Tentative Program and Agenda Legislative Mall Main staging area with vendors and entertainment Spm- midnight Planned Entertainment Live local music all genre 5- I I :30 pm each performer will be given 30 minutes 1I :30- 1150 drum line battle of the best by local high school and college drum lines. With the crowds pick drumming in our New year. We plan to have bounce house if we can obtain the insurance coverage needed Local vendors on the mall such as paparazzi, Avon. ... We do not plan to have food vendors, we have reached out to all the local eaterys and asked that they along with local merchants stay open to provide food. We would like to include all state and public buildings in some way such as city hall, and the library, the churches, tours , show movies ... On Lockerman at Pocket Park Spm-1 1pm Live music and entertainment provided by local people No stage portable PA system End of Loockerma n by the Dunkin building we plan to place a stage at the end of :Loockerman with live local entertainment. Spm-1 lpm On loockerman: We have spoke to all of the businesses on Loockerma n and have full support for this event. Many are willing to open their doors to allow face painters and performers into their establishme nts to allow the -~public a place out of the cold to enjoy a show. For example at the Citizens building we would like to put Del states Spoken word poetry group to perform. We would like to shut down for foot traffic only in the area around legislative Mall and Loockerman. We will include local elementary schools to include fun family games scattered about such as corn- hole, sidewalk bowling , drawling with sidewalk chalk ... With firework finale provided by Zambelli pyrotechnic s who have provided fireworks for our City events in the past. Contact person Cynthia Ferguson at a cost of $10000, of which we have a promise of$7000. At this moment and we will fundraise the remaining $3000. RPJ negotiation porta potties being sponsored Extra needed insurance possibly sponsored by Peoples Insurance contact person Cindy Sichory. Security we estimate we will have no more then l 000 in foot traffic at that number we feel 2-3 off duty police and 3-4 cadets will be sufficient.

5-5: 15 youth group speaker 5: 15-6 flow city hiphop 6-615 Magician 615-7 Lower case blues ? Blues/rock 7-715 Belly dance show 715-8 katchafiyah reggie 815-9 Atg hiphop 9-9 l 5 speaker/dj 915-10 Hank Miller country 10-1015 Comedy 1015-11 Dj sivart Edm 11--1150 Speaker City rep I drwn off l l 50-midnight ball drop fireworks winning drumline stage 2 5-5:15 youth group speaker 5: 1-6 tyler green pop 6-615 belly dance show 615-7 rob crock hiphop 7-715 speaker/dj 715-8 forever isnt long enough rock 8-815 speak:er/dj 815-9 via rock progressive 9-915 comedy 915-10 Soulo spoken word/hiphop 10-1015 speaker/dj 1015-11 jahjah R&B Stage 3 5-5: 15 youth group speaker 5:1-6 Bryan Scars Blues 6-615 speaker/dj 615-7 Brene Wilson folk 7-715 speaker/dj 715-8 donril johnson hip hop 8-815 comedy 815-9 fiyah ball reggie 9-915 speaker/dj 915-10 jennet? pop 10-1015 speak:er/dj 1015-11 DJJ EDM

EXHIBIT #3 Emergency Council Meeting of 12/29/2015 Kelsall, Melanie From: Jeannie Anderson <jeannielynna@msn.com > Sent: Tuesday, December 29, 2015 8:49 AM To: City Clerks Office Cc: City Council Subject: FW: Dover Youth Advisory Please forward to the Mayor and council From: jeannielynna@msn.corn To: davidlevianderson@gmail.com Subject: RE:Dover Youth Advisory Date: Tue, 29 Dec 2015 08:42:54 -0500 My name is Jeannie Anderson. I have been a citizen of Dover DE a little over 18 years. I have been frustrated by the crimes I have seen in the city personally revolving around our youth. My oldest son was attacked many years ago by a group of teens at Silver Lake. My second oldest was hit with a metal bar and his bike taken from him on his way home from school. The young man that attacked my oldest son is now in jail as he was with a man that committed murder this past summer. A relative was murdered and thrown in the trash can he was only 17 years old and had his whole life ahead of him. Then there is the grandmother that came to us. Her story was heartbreaking. Her grandson was found dead on the railroad tracks. Lets not also forgot young Adam. He also had his whole life ahead of him. He was shot in his neck and is now a quadriplegic. He has just turned 19 years old. He is also a new father. People keep asking "why dont we just move"? I care about these kids. Sadly I have known some of the children doing the shooting and some of them being shoot. The Dover Youth Advisory is trying very hard to make a difference in our Dover youths lives. We need more children willing to step to the plate and get involved for a positive change. You state this is an "emergency" meeting. Really? How? I am sincere in this request HOW is this a danger? I feel the first paragraph above is the real danger. We NEED to reach these children. They need to know they are cared about. We are adults we need to nurture the youth and do our job. They must hear loudly and clearly we are fighting for them. This event is to bring families together. There are people giving their time for this cause because they want to help our children. They have worked hard to bring this event together. I am asking that we stick together and do the right thing and support the people that want to bring a positive change to Dover. 1

Devine, Denise From: M cDowel l, Traci Sent: Tuesday, December· 29, 2015 7:33 AM To: City Clerks Office Cc: Koeniq, Scott Subject: FW: Don't Cancel ! Th is e-ma il has ht•t• in bli1 <J l'i pk fl to t iH' lVlnytJ r nnd iVl l' m b.t•r.:; of , ouncil From: Cecil C. Wilson (rna11to: w63w130r.ci'laol.corn] Sent: Monday, December 28, 2015 10:07 PM To: McDowell, Traci Cc: illff.brown(t doverpost. com Subject: Don't Cancel ! Hello, Please pass on to Dover City Council: I have read the news articles. received several irate calls about the Youth New Year Celebration cancellation_ I ask that you review the possible outcomes this will have on our youth, young adults and all aspects of our community. A cancellation will play into those who want to disrupt this city on any negative issues that rs not resolved in a consensus manner. There is to much negativity going on in our towns, cities, our nation and around the word. Please give some hope to our youth that there may be a better year (2016) ahead with their involvement with the city of Dover. If you can provide the resources for Downtown decorations, a program for Christmas and ride Santa Claus around the city on a fire truck , you can and you should , provide for the next generation of leaders for this city . Don't Cancel' Cecil ~- Wilson cc Dover Post- Jeff Brown

Devine, Denise From: Choose Joy <choosejoy42l@gma il.com> Sent: Tuesday, December 29, 2015 8:19 AM To: City Clerks Office; Anderson, David Subject: New years emergency meeting I was asked to read this at the meeting . I won't be able to attend my grandmother is laid to rest today . So I will be attending her funeral . Please can Austin statement be read unto the record ........ from Austin Auen You know, for the past few years I've dedicated my life to public service ... From volunteering in elections, to chairing committees and even running for Lake Forest School Board. I have clone my fair share and have placed myself in a mindset of why wouldn't youth want to get involved in government? I got my answer the other day. When I find out that after ALOT of work, and money raising the Dover Youth Conunittee is fighting with the city to have their First Night event. This gets my blood BOIUNG because l know that there are youth out there who want nothing more than to help their community and some City Manager who isn't even elected by the people, therefore has no mandate decides to shut them down. I used to chair that committee and I still wish I did because I'd have a lot to say. I know the manager (Mr. Koenig) he's a nice guy, and I don't usually step on toes ... But as the old saying goes, you have to stand for something or you'll fall for anything. I know David Anderson and Theresa Dawn got that paperwork in, it's not in their character to do it late. I vow that if the City shuts this down that I'll gather the biggest group of youth they've ever seen and rally at a council meeting, you might be able to fool constituents ... But the youth know better. Rant Over. Austin Auen in dyac conversation again asking for his comments to be made public record ....... Hey guys! I won't be able to attend the meeting today, but I'm red hot that they wish to cancel it so please deliver my comments if you could. For the past few years in my life I have tried to participate fully in all of the ways democracy allows our youth. I've volunteered for elections, chaired committees, participated in programs and even ran for local office myself. All of this time has put me in a mind frame of not understanding how youth WOULDN'T want to participate in government, now I know. Now 1 realize that it is the red tape that is stopping us, from a manager who wasn't elected by the people and speaks not for the people ... We the youth do. We try to revive family events for the town and its economy and we get pushback. If you cancel this event I personally will gather all youth who try to get involved and hold the largest youth rally in front of City Hall you've ever seen. Consider the damage you're doing and reverse your course of action to cancel this worthwhile event. Thank you. Austin C. Auen Former Chair If I am need I can be reached by cell 302 382 3850 Thank you Theresa monis dyac advisor

Calls Rcc..·civcd Regarding First 1' ight Event - 12/29/2015 It would be a great letdcl\\n and a show ol'historical non-support to not hold the. icw Ycar·s e ent. Unless it is a certain group ol'thc old Dovcritcs that is pushing. support has not been shown for smal I businesses and smal I c\·cnts. These kids hme worked \·cry hard to make this happen and First Night was a \\onclerful e\·ent. Barbie Williams Past business owner from downtown who \·Vas born and raised here. Hi. my name is Lisa and I live in Dowr and I just want to say I think ifs great working with the Youth Group \Nan ts to do something this year for New Ycars and I hope that V·iC actually have it this year and next year can ·1 wait. I lave a great day. My name is Amanda Loveless and I \Vant Nev\· Ycars to happen this year. not next year. Let the youth do it. Thank you. have a good day. Travis Friedman, Dover Youth Advisory Committee·s goal of having (message ends here).

REGULAR COUNCIL MEETING The Regular Council Meeting was held on January 25, 2016 at 7:30 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hare, and Mr. Hutchison. Mr. Hosfelt was absent. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief Carey, Deputy City Solicitor Pepper, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:35 p.m.). OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Chaplain Wallace Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Sudler and unanimously carried. Mr. Hutchison requested that item #6, Quarterly Revenue Report, be removed from the Consent Agenda. Mr. Sudler moved for approval of the Consent Agenda, as amended, seconded by Mr. Anderson and carried by a unanimous roll call vote (Hosfelt absent). ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF DECEMBER 9, 2015 The Minutes of the Special Council Meeting of December 9, 2015 were unanimously approved by motion of Mr. Sudler, seconded by Mr. Anderson and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF JANUARY 11, 2016 The Minutes of the Special Council Meeting of January 11, 2016 were unanimously approved by motion of Mr. Sudler, seconded by Mr. Anderson and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JANUARY 11, 2016 The Minutes of the Regular Council Meeting of January 11, 2016 were unanimously approved by motion of Mr. Sudler, seconded by Mr. Anderson and bore the written approval of Mayor Christiansen.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 2 PROCLAMATION - BLACK HISTORY MONTH The City Clerk read the following Proclamation into the record: WHEREAS, Dr. Carter G. Woodson, the son of former slaves and a Harvard University scholar, noticed that black history was largely ignored or misrepresented in American History. Determined that the rich heritage of black Americans would not be forgotten, he founded the Association for the Study of African American Life and History in 1915 and organized the first celebration of Negro History Week in 1926. Black History Month became Dr. Woodson's legacy and is celebrated each February throughout the United States; and WHEREAS, the Association for the Study of African American Life and History has selected "Hallowed Grounds: Sites of African American Memories" as the 2016 National Black History Month theme; and WHEREAS, the small State of Delaware has played a big part in the lives of African Americans seeking freedom, and the greater Dover area is the setting of many stories that demonstrate the courage of the men and women who sought to break the shackles of slavery and fought with fortitude for equal citizenship. Some of these notable sites include the First State Heritage Park, the Harriet Tubman Underground Railroad Byway, the John Dickinson Plantation, and the Camden Friends Meetinghouse. Now, therefore, I, ROBIN R. CHRISTIANSEN, Mayor of the City of Dover, Delaware do hereby proclaim February 2016 as BLACK HISTORY MONTH in the City of Dover and urge all citizens to visit and learn about the local, state, and national sites that reflect the rich history of African Americans. PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE - EMERGENCY CASE - PROPERTY LOCATED AT 53 SOUTH NEW STREET, OWNED BY SIEKEN INVESTMENTS LLC In accordance with Chapter 22, Article XI - Dangerous Buildings, Sec. 22-388 - Emergency cases, of the Dover Code, in cases where it reasonably appears that there is an immediate danger to the life or safety of any person, unless a dangerous building is immediately repaired, vacated and closed, or demolished, the building inspector shall report such facts to the council, which may cause the immediate repair, vacation, or demolition of such dangerous building. A public hearing was duly advertised for this time and place to consider a violation of the Dangerous Building Ordinance at 53 South New Street, owned by Sieken Investments LLC. Mrs. Ann Marie Townshend, Director of Planning and Community Development, explained that the property is a two (2) story, wood-framed single family home. On the night of January 14, 2016, the dwelling caught fire, causing extreme damage to the structure. She noted that the structure was condemned by the City Fire Marshal's Office as unfit for human occupancy and ordered boarded. Mrs. Townshend advised that the structure is currently vacant with no utilities and is boarded. The building was found to be unsecured due to a board being removed on Tuesday, January 19, 2016, and City staff subsequently re-secured the building. The building is located in a neighborhood of small lots and is located close to the building next to it. The fire on the subject building caused

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 3 damage to the siding of the neighboring structure. Based on the current condition of the subject structure and its proximity to the adjacent structure, it reasonably appears that is there is an immediate danger to the life or safety of any person, unless the dangerous building is immediately repaired, vacated and closed, or demolished. Mrs. Townshend reviewed a presentation depicting the condition of the structure (Exhibit #1). Noting that recent Staff recommendations were for demolition only, Mr. Sudler asked why the recommendation for this property gave the option to repair. Responding, Mrs. Townshend stated that most of the properties brought forward as dangerous have had ongoing Code enforcement issues for months or years. She noted that, in this case, the property was lived in and the owners had just completed a number of corrections from a housing inspection when the house was damaged by fire. Mrs. Townshend, noting that the fire was only 10 days ago and they were still sorting things out with the property owner and the insurance company, stated that she thought that it would be responsible to allow repair as an option, if Council so chose. Mr. Anderson asked what methods of contact were used to give the owners proper notice. Responding, Mrs. Townshend stated that a letter, dated January 19, 2016, was sent by certified and regular mail and it was posted on the property. She noted that she spoke directly to the property owner the day after the fire at the site and let him know that the City would be pursuing this path. Mrs. Townshend also noted that the Fire Marshal's Office had been in contact with the property owner and the insurance investigator regarding the fire. Mrs. Townshend advised that the owner called earlier in the day and indicated that they were not planning to attend the meeting but that they had shared the letter with their insurance company and were working with their insurance company to move it forward. Staff recommended: 1) declaring this building and all accessory structures on this property dangerous; 2) ordering the property demolished or repaired by February 10, 2016 by the owner or equity owner at their own risk; 3) ordering the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council; and 4) ordering the City Manager, with the assistance of the City Solicitor, to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Council President Slavin declared the public hearing open and, there being no one present wishing to speak, the public hearing was closed. Mr. Hare moved that the structure located at 53 South New Street be declared a dangerous building and ordered that the property be demolished or repaired by February 10, 2016, in accordance with the process recommended by staff. The motion was seconded by Mr. Neil and carried by a call vote of seven (7) yes (Anderson, Neil, Lewis, Cole, Hare, Hutchison, and Slavin) and one (1) no (Sudler)(Hosfelt absent).

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 4 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - JANUARY 11, 2016 The Parks, Recreation, and Community Enhancement Committee met on January 11, 2016 with Chairman Anderson presiding. Proposed Recreation Center - Dover Park Mayor Christiansen advised members that, for the last year or so, constituents and some civic associations on the east side of the City had expressed the need for a recreation facility since the facility at Dover Park had been torn down. He stated that, with the renewed emphasis on community policing and outreach by the Dover Police Department and the suggestion of possible funding for the construction of such a facility by Attorney General Matt Denn, he felt the time was right to consider looking at constructing a facility at Dover Park similar to the current facility at Schutte Park. Mayor Christiansen expressed his view that such a facility would offer a venue to begin renewing the Police Athletic League (PAL) program that had been very successful in the Dover community. In addition, he suggested that the Martin Luther King Jr. Educational Community Center, headed by Dr. Gus Walker, could also be located at this facility, which would allow this organization to fulfill its mission of mentoring and tutoring at-risk students and youth. Mayor Christiansen felt that the facility could also be a home for another successful program that had been fostered by former Mayor, Council President, and Councilwoman Beverly Williams. Mayor Christiansen requested that members recommend to Council that monies currently set aside for a possible splash park at Dover Park be expended for the construction of a new multi-purpose, year-round recreation center at this location, noting that a splash park would be used for only a few months during the year. He advised members that he intended to make an application to Attorney General Denn for at least $1M from bank settlement funds that the Attorney General had available and would like the Committee’s blessing. Mrs. Beverly Williams, former City Councilwoman and current Executive Director of Aid in Dover, Inc., 20 Gleneagles Court, introduced her colleague, Mr. Mark Harmon, 731 West Division Street. She informed members that in late 2013, the Criminal Justice Council (CJC) awarded Aid in Dover, Inc. a one (1) year Title 5 grant, which led Aid in Dover, Inc. to ask their federally funded program to allow them to continue their Hot Shots basketball program, which served 450 kids, the majority of whom were boys, and brought 570 referrals. Mrs. Williams explained that they partnered with local leagues, churches, schools, and volunteers. She stated that Mr. Harmon started each session with a presentation to the kids about a life skill, such as appropriate behaviors and reactions to conflict, competition, failure, or success, which was followed by basketball drills conducted by volunteer coaches that reinforced the presentation. Kids then went into open competition. Mrs. Williams indicated that this was the most successful program ever run by Aid in Dover, Inc. She stated that she attempted to sustain the program, went into partnership with the City of Dover and rented the Schutte Park gym, and funding was found through the MetLife Foundation. Mrs. Williams advised that the MetLife Foundation requires

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 5 enormous collaborations with partnerships, so she went to the Mayor and Chief of Police to garnish their application with City of Dover and Police Department involvement. She indicated that she had already talked to Mr. Christian Kervick, Director, CJC, about the institution of a PAL program. Mrs. Williams stated that their program was very successful and brought out kids, parents, and guardians, noting that many of these parents were single moms and some were single dads. She indicated that Aid in Dover, Inc. learned that the old programs they were used to running were not what kids wanted, and the blend of skills and recreation proved to be very successful. Noting that a lot of kids in the area had gotten involved in violence, Mr. Harmon stated that the Aid in Dover, Inc. program included kids from different gangs, and there was no trouble since they were able to diffuse things very quickly and these kids were able to play together. There was less violence and participation in negative activities among 12-to-18-year-olds than had been seen in the past. Mr. Harmon indicated that the youth responded very well and he felt it would be great to continue to provide a place where they can remain safe in an instructive environment. Mrs. Williams explained that the CJC requires providers to demonstrate impact and meet performance objectives. She noted that through the course of this program 94% of the children had increased knowledge of teamwork, cooperation, collaboration and confidence, and appropriate responses to anger, frustration, disappointment and success. Mr. Anderson stated his belief that a PAL facility was needed, noting that he was never happy about the neglect of the building at Dover Park but felt that maybe something better could come out of it. He questioned how much funding had been set aside for a recreation building at Dover Park. Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, indicated that the funding set aside was not specific to a building but was for something at Dover Park. The intent was to start with a park master plan to lay out all of the improvements that came from the City’s Recreation Needs Assessment. Mrs. Townshend stated that $180,000 was designated for the Dover Park but was unable to recall the amount for the splash pad. Mr. Anderson stated his recollection that the total funding was approximately $300,000. Mrs. Townshend advised members that Mrs. Donna Mitchell, Controller/Treasurer, had made her aware in the past that the capital plan exceeds what is available in the Parkland Reserve Fund, so while things may be in the capital plan, it would not necessarily mean that the money was there and available. Mr. Anderson indicated that, even with the grant, less than $1.5M would be available and questioned what type of footprint was being discussed for the facility. Responding, Mrs. Williams indicated that her only knowledge was the Mayor’s

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 6 comment about the funding from the Attorney General. The funds she had mentioned from MetLife were operational money and not for construction. Mr. Anderson noted that once a building was obtained, operation would be one (1) of the big costs. Mrs. Williams stated that she was looking at MetLife funds because she felt that the last thing the City needed was another expenditure. She stated the need to get this underwritten through corporate or donor funds. Responding to Mr. Anderson regarding the footprint that was being discussed, Mrs. Williams stated her thought that it would be identical to Schutte Park. She indicated that when Aid in Dover, Inc. ran their program at Schutte Park both gyms were needed due to the heavy response. Mr. Hutchison asked if staff had been able to assess what the real needs would be if recreation were expanded and if this could be accomplished with the current workforce. Responding, Mrs. Townshend stated that this could definitely not be done with the current force, explaining that when Schutte Park was built, it was staffed with two (2) full-time staff and some part-time staff. She stated that the Parks Department currently had a full-time staff of five (5), noting that there were previously six (6) when the Department was under the direction of Mr. Zach Carter. Mrs. Townshend explained that several staff members perform duties out of the office, for instance, while running an after-school program or managing the sports program. There were challenges when Schutte Park opened in 2008 because there were two (2) staff members based at Schutte Park and three (3) at Dover Park, which led to occasions when there was only (1) person at a facility, creating a safety concern. Staff at Dover Park had kept the door locked at times when one (1) person was there alone. Mrs. Townshend indicated that facilities cannot be staffed with part-time staff or volunteers because there is a safety issue. Although there might be enough people to get the work done, there would not be enough to make sure the facilities are staffed at an appropriate level. Mr. Hutchison questioned whether staff had a good understanding of what the churches, YMCA, Kent County Levy Court, etc., were providing that would tie into the City’s programs. Responding, Mrs. Townshend stated that staff did have a good understanding of the other programs; however, the effect that the Kent County Recreation Center being built would have on indoor space demands was unknown. She noted that this very large facility would open within 12 months and she was unsure how this would play into supply and demand. Mr. Hosfelt asked if part of the increased manpower approved for the Police Department was to support bringing the PAL initiative back. He inquired if the position in the Police Department would be a full-time position and if this person would be available to help support the building if constructed. Responding, Deputy Police Chief Marvin Mailey stated that the Police Department planned to assign a

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 7 part-time Special Unit officer to this for 2016, noting that this position was advertised today. He indicated that the long-term plan was to make it a full-time position. Mrs. Williams advised members that the Hot Shots program was not for those kids who were going to the Boys and Girls Club, the YMCA, or official, established recreation programs. She stated that Aid in Dover, Inc., with forethought and intent, sought kids who were at extreme risk, which was a large number of the kids that were served. These children were not attending regular programs since those programs had fees attached, which these children could not afford. Mrs. Horsey stated that anything that could be done to get Dover Park up and running again would be a good thing, noting that the new Kent County Recreation Center being constructed on New Burton Road was on the west side of town. She expressed the need to keep a focus on the east side. Mrs. Williams stated that the programs that were partnering with Kent County were originally for at-risk kids but evolved into something else. She indicated that there was definitely a need for programs for at-risk kids, stating her view that money would be spent either on recreation programs or in law enforcement or jail sentences. Mr. Anderson stated that the Committee had been holding up on strategic planning while waiting for information on this matter and indicated the need for a decision. Mr. Hosfelt expressed his feeling that members all liked what they were hearing, but he did not know if there was anything to endorse or move on to Council. He expressed his support for what had been discussed. Mr. Anderson felt that basic information regarding the footprint options and costs were needed. He stated that a place to start would be to have staff investigate this and bring back a broad cost estimate. Mr. Hosfelt stated he would be willing to endorse this, but felt that more must be heard from Mayor Christiansen and Attorney General Denn to know if money would be committed. Mrs. Townshend asked, if this matter were to be referred to staff, that it be clear which staff it is referred to, noting that to date she and the City Manager had not been involved at all. She was unsure whether the Parks Department staff should develop estimates for something when they were not part of the discussion. Mr. Hosfelt suggested that the matter be referred back to the Mayor for more information, noting that this would give him the opportunity to speak with staff, and when the Mayor had more of a viable plan it could be brought back for consideration.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 8 Mr. Anderson moved to refer this matter to the Mayor and staff to collaborate to form a more concrete proposal with cost estimates by the Committee’s March meeting. In response to Mr. Caldwell, Mr. Anderson clarified that the staff he was referring to was the Parks and Recreation Department and the City Manager’s designee. Mr. Hosfelt stated that he could not second the motion because he felt there was no way to come up with a concept and estimates by March. He indicated that he would like to hear more from the Mayor. Mr. Hosfelt felt that it would be unfair to refer the matter to staff without anything concrete to support the proposal and with staff not having been contacted or involved in the conversations to this point. Mr. Anderson noted that this was not a hidden issue but had been part of a conversation for four (4) months and had been delayed on the Committee agenda. Mr. Hosfelt recalled a conversation about a splash pad, indicating that this was the first he had heard of PAL going into a new building at Dover Park. He expressed his opinion that there was a lot more to this than making a motion to put it back on staff at this time. The motion to refer this matter to the Mayor and staff to collaborate to form a more concrete proposal with cost estimates by the Committee’s March meeting failed for lack of a second. The Committee referred the proposal back to the Mayor for more information. By consent agenda, Mr. Sudler moved for approval of the Committee’s recommendation, seconded by Mr. Anderson and carried by a unanimous roll call vote (Hosfelt absent). Availability of Soccer Fields During the Parks, Recreation, and Community Enhancement Committee meeting of December 14, 2015, members considered the availability of soccer fields and deferred this item until the Committee’s next meeting, scheduled in January. Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that she had sent emails to Delaware Union and had received a response this morning indicating that they wanted to have a follow-up meeting. She advised members that she did inform Delaware Union that this item was on the Committee’s agenda for consideration today for an update. Responding to Mr. Hosfelt, Mrs. Townshend advised members that registration for the City’s soccer program would be sent out at the end of January and Delaware Union had advised that they usually begin registration at the beginning of January; however, they indicated during the December 14, 2015 meeting that they would wait on what the City came up with.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 9 Mr. Hosfelt offered to help in any way possible. Mrs. Townshend noted that the last Committee meeting was held on December 14, 2015 and schools were closed for the holidays the following week. She stated that Mr. Dan Simmons, Dover Recreational Vice President, Delaware Union, had indicated that he would be meeting with Mr. Toriano Giddens, Principal, William Henry Middle School, and she suspected that he was not able to do this before the holidays, which might have caused the delay. Ms. Judy Shade, Membership Director at the Dover YMCA, advised members that the YMCA had collaborated with the City of Dover on other ventures, but this had been their first undertaking to join their fall soccer program with the City of Dover because they were able to use Schutte Park and the City’s field. Ms. Shade indicated that it had been an incredible season that allowed Holy Cross School parents and families, Dover YMCA families, and City of Dover residents to come together. There were 87 children from the Dover YMCA who participated, and she estimated that 85% - 90% were City residents. Ms. Shade stated that some participants had not been on Schutte Park fields previously and were thrilled, impressed, and had a great time, and she hoped this collaboration would continue for the spring. Ms. Shade stated her understanding that many people look at the YMCA as a membership organization; however, she informed members that the YMCA is a not-for-profit organization that offers $300,000 per year in scholarship funds to families in need. She indicated that it was a great partnership and would hate to see it dissolve. In response to Mr. Hosfelt as to whether a decision was needed today, Mrs. Townshend stated that, absent any motion, staff would move forward, but she was unsure what Delaware Union’s plans were. She stated her concern that moving forward without a decision would create more chaos. Mrs. Townshend indicated that this matter could be pushed to next month, keeping in mind that when the Committee makes a recommendation it is not final until the next Council meeting, so this would cause a delay until the end of February for something that typically starts in March. Alternatively, she stated that if it was known that Delaware Union would be there and have an answer, perhaps a special meeting could be added to the January 26, 2016 Council Committee of the Whole agenda. Mr. Anderson stated that this matter would now come under staff’s discretion and that staff had the authority to negotiate and make a decision, and Mrs. Townshend concurred. Mr. Anderson indicated that this item was placed on the agenda because Delaware Union had a concern and wanted the matter discussed and that had been accomplished. He noted that it was rushed because the City was told that a decision must be made by the beginning of January; however, if there was no input from Delaware Union, he suggested that nothing needed to be done, other than to ask staff to do their best. Mr. Hosfelt stated that he concurred with Mr. Anderson’s comments.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 10 Lighting and Security at the Hamlet Park Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that meetings had been held with Mr. Anderson, Mr. Sudler, the Mayor, and residents of the Hamlet, who expressed concern about the shopping center and the increase in criminal activity in their neighborhood, particularly related to Hamlet Park. She stated that she and Lieutenant Christopher Hermance from the Police Department had recently visited the park. Mrs. Townshend indicated that people were using the park for activities that were not desired there and there was discussion about using lighting to discourage poor behavior. She advised members that Hamlet Park fronts on the road but is very deep, and people are doing things that are hidden by the playground, which is toward the front. She noted that lighting the area would make it harder to hide. Mrs. Townshend explained that if lighting were installed, it would be around the playground area, which would be a minor capital project that would have to be included for the next fiscal year. Citizen Suggestions Downtown American Flag Project, June Myers Mr. Anderson stated that Ms. June Myers was very excited about a mission to encourage a more patriotic display downtown and flying more flags on Loockerman Street, particularly during the patriotic holiday season from Memorial Day through Independence Day. Mr. Anderson stated that he was unsure if there were associated regulatory issues. By consent agenda, Mr. Sudler moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Anderson and carried by a unanimous roll call vote (Hosfelt absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - JANUARY 11, 2016 The Legislative, Finance, and Administration Committee met on January 11, 2016 with Chairman Hare presiding. Proposed Ordinance #2016-01 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 1 - One-Family Residence Zones [(R-20, R-15, R- 10, R-8 and R-7)], Subsection 1.1 - Uses Permitted, Subsection 1.15 - Accessory Uses, Limited to the Following:, Paragraph (d) - Keeping Domestic Animals Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that there had been complaints from constituents about chickens in residential neighborhoods and the associated odors and nuisance that they create for neighboring properties. She was requested by members of Council to draft an ordinance that would restrict the keeping of chickens in residential zones. Mrs. Townshend indicated that the ordinance would allow approximately one (1) year, until March 2017, to come into compliance. She advised members that the proposed ordinance would amend the Zoning Ordinance; therefore, it would be referred to the Planning Commission, which would make a recommendation to City Council following a public hearing.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 11 In response to Mr. Sudler, Mrs. Townshend indicated that the complaints had been received from the southern end of the City; however, she noted that the Zoning Ordinance must be consistent across all areas. Responding to Mr. Shevock regarding animals that would be included, Mrs. Townshend indicated that the ordinance stated fowl, which would include turkeys, ducks, and other types of birds. Noting that dogs were currently included in the ordinance, Mr. Shevock questioned if cats were addressed. Responding, Mrs. Townshend stated that the number of cats was not regulated, noting that a draft amendment was brought forward several years ago that would have addressed both chickens and cats, but it did not move forward. Mrs. Townshend informed members that the scope of what she was asked to prepare did not include cats. Mr. Anderson asked whether birds that are kept inside, such as parakeets and canaries, would be covered. Responding, Mrs. Townshend stated that a definition for fowl had not been drafted and staff was in the process of developing an amendment to the full definitions article; however, she stated that staff could amend this ordinance to include a definition. Mr. Anderson stated that this ordinance concerned him for a lot of reasons. He indicated that the proposed amendment may not be a problem for homeowners, since it might not be known if they have fowl; however, it would matter to individuals who rent, since they are subject to rental inspections. Mr. Anderson also expressed concerns about those who are interested in organic eggs, particularly with the new movement toward healthier living and survival, and about the Asian community that would be affected by this amendment. He did not think the amendment was a good move, but at the very least he hoped it would be defined well enough to allow people to keep their canaries. Mayor Christiansen indicated that a gentleman living on Queen Street several years ago had homing pigeons and requested that this be taken into consideration, noting that these birds were kept caged and were a hobby or sporting animal. He understood the concern about having chickens running around yards, but noted that these pigeons were caged and well maintained. Mrs. Townshend, referring to the Merriam-Webster Dictionary, stated that a simple definition such as “a bird that is raised for food including chickens, turkeys, and ducks” could be added. She indicated that if the ordinance was referred to Council, staff could make sure this was included at the first reading. Mr. Hare suggested that the ordinance could be changed to state “chickens, turkeys, and ducks.” Responding, Mrs. Townshend stated that her concern was that anything omitted from the definition could cause problems, for example, she asked whether

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 12 the definition should include emus. Mr. Hare felt that anything kept in the house, in a cage, as a pet would be exempt, and Mrs. Townshend reiterated that a definition could be provided if the ordinance was referred to Council for a first reading. Mr. Sudler asked if the complaints were related to farmers or homeowners raising organic produce and if staff had reviewed environmental issues of air sanitation in regard to chicken coops. Responding, Mrs. Townshend indicated that the complaints were generated specifically in regard to chickens being kept on residential lots by neighbors of those keeping chickens, and the complaints were about odors. Responding to Mr. Sudler as to whether code enforcement staff had gone to these homes to ask whether chickens were being sold or consumed, Mrs. Townshend indicated that staff had been to at least one (1) of the homes where there was a complaint but had not asked about what they were doing with the chickens. She noted that there was a growing movement of people who have chickens that produce eggs, explaining that it would be one (1) thing if the chickens were kept on a one (1) or two (2) acre lot; however, some of these lots are less than a quarter of an acre and penned chickens can be very close to neighbors. Mr. Sudler suggested, if fowl were allowed, that the language specify the distance between dwellings that would be permissible. Mr. Hare stated that he used to live one (1) door down from someone with a mobile chicken coop that was moved to different locations on the property, and on warm days there was a smell. He indicated that last August he visited another location with two (2) inspectors, the smell was almost to the point of being nauseating, and the neighbor living behind the property could not sit out in her yard. Mr. Hare felt that a residential neighborhood was not for raising chickens. He felt that if there was a one (1) acre lot, restrictions could be placed, but with a lot that was not even a quarter acre with houses possibly 30 feet apart, the mosquitoes and smell could present problems. Mr. Hare questioned if members would want this next door to them. Ms. Janet Sibbald, Crossgates, stated that there were chickens in a backyard in her neighborhood and people were complaining and concerned that this would continue to be popular if allowed. She stated that there were health concerns about the smell and stated her understanding that when chickens are present there can be more rats, mice, and other problems. Ms. Sibbald felt that those who want chickens can live in Kent County, where this is allowed because there are larger properties that are not encroaching on neighbors. She expressed the desire to keep the City of Dover clean and neat and have people want to come live here. Ms. Sibbald did not think a chicken coop next door would entice new people into the neighborhood. Ms. Sandy Kinkus, 365 Fiddlers Green, agreed with Ms. Sibbald. Ms. Kinkus also questioned why the number of cats allowed could not be included in the ordinance. Responding, Mrs. Townshend stated that cats could be included; however, this was

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 13 not in the scope of what was requested. She stated that when a request to limit the number of cats was brought forward several years ago, a limit of (5) was suggested. Ms. Kinkus felt that having five (5) indoor cats should be up to the homeowner, but she had recently heard of a situation where there were eight (8) cats that were running in the neighborhood. She believed this was more of an issue than dogs because dogs are usually on leashes and rarely run loose. Ms. Kinkus stated that it would have to be determined if it were house cats or outside cats; however, she felt that cats should be included while this ordinance was being considered. Ms. Sibbald stated that there had been a problem with cats in her neighborhood, noting that the City had been dealing with a house on Blue Beach Drive since the 1990s. She stated that the City had to go in and clean this house and there were cats. Ms. Sibbald indicated that other areas in the City had problems with a lot of cats, noting that even indoor cats were getting out in the neighborhood. Although there was not currently a concern about too many cats in that particular house on Blue Beach Drive, it had been an ongoing, yearly expense for the City of Dover to attempt to keep the house presentable from the outside. Ms. Sibbald stated that the quantity of cats was a big problem. She was unsure how many cats would be acceptable, but she felt that a little more room was needed in neighborhoods the size of Crossgates, where residents live cheek by jowl. Mr. Ed Hannigan, 344 Fiddlers Green, informed members that he lives next door to an existing problem where chickens are located. He indicated that he did not have an ax to grind with anybody but wanted to have a considerate neighbor. Mr. Hannigan questioned if members would want to buy his home if he were to sell it. He stated that he and Ms. Kinkus had lived in this neighborhood for more than 40 years and people had invested a lot in homes that they would not be able to get their money back if there were 20 chickens and goats next door. Mr. Sudler moved that chicken coops in the City of Dover not be permissible due to air sanitation and environmental hazards and issues. Mr. Cole questioned whether there would be a definition, noting that it would be an issue moving forward. Responding, Mr. Sudler stated that he was thinking about chickens at present, since this was the main concern brought forward, noting that other concerns could be presented. He indicated that he was familiar with the smell of chickens in his community, did not like it, and was speaking on behalf of chicken coops not being permissible in the City. Mr. Sudler agreed to a friendly amendment to include chickens, turkeys, ducks, etc. Mrs. Townshend suggested that the motion be amended to endorse the draft ordinance and request that staff develop an amendment that defines fowl, as discussed, prior to the first reading. Mr. Shevock questioned if there were goats on the property and Mrs. Townshend indicated that there were not goats present. She indicated that only domestic animals were permitted in residential zones and the problem was that the current code

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 14 specifically allows up to 25 fowl. Mrs. Townshend explained that in most cases a chicken would not be considered a domestic animal, with domestic animal meaning a kind of pet; however, the current Code specifically allows fowl. Ms. Sibbald questioned the provision that would allow the owner to keep fowl until March 15, 2017, stating this would be more than a year. She requested that the neighborhood not have to live through the summer with this problem, stating that the fowl could be out of there by June. Mr. Hutchison suggested that residents be required to remove fowl three (3) months from the time the ordinance is passed. Mr. Sudler stated that he was open to accepting an amendment to the motion. Responding, Mr. Hare stated that the motion was to amend the ordinance to include chickens, turkeys, ducks, and anything else staff feels would qualify and that residents be required to remove fowl within three (3) months from passage of the ordinance. In response to Mr. Shevock, Mr. Sudler confirmed that the motion was to have staff redraft the ordinance and bring it back to the Committee. Mr. Shevock seconded the motion. Responding to Mr. Hare, Mrs. Townshend advised members that the requested amendments could be made prior to first reading. Mr. Slavin clarified that the provision for compliance within 90 days of passage referred to passage by Council. He noted that after going through first and second reading of the ordinance, it would probably take effect no more than six (6) months from today but possibly before this. The Committee recommended amending the ordinance to include chickens, turkeys, ducks, and anything else staff feels would qualify and that residents be required to remove fowl within three (3) months from passage of the ordinance. During the Council meeting, Mr. Hare, Chair of the Legislative, Finance, and Administration Committee, advised members that due to concerns expressed by constituents following the Committee meeting, he would propose referring the amendment back to the Committee at their next meeting for refinement. Mr. Hare moved to refer proposed Ordinance #2016-01 with Staff Amendment #1 (SA#1) amending Chapter 18 - Animals, Section 18-1 - Definitions, and Appendix B - Zoning, Article 3 - District Regulations, Section 1 - One-family residence zones [(R-20, R-15, R-10, R-8 and R-7)], Subsection 1.1 - Uses permitted, Subsection 1.15 - Accessory uses, limited to the following:, paragraph (d) - Keeping domestic animals and Article 12 - Definitions, back to the Legislative, Finance, and Administration Committee. The motion was seconded by Mr. Hutchison and unanimously carried.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 15 Mr. Sudler moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Hare and unanimously carried. QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of December 2015. Mr. Hutchison requested Mrs. Donna Mitchell, Controller/Treasurer, to provide an overview of the Quarterly Revenue Report. Mrs. Mitchell advised that the transfer taxes are over budget by approximately $900,000. She stated that there were a few large receipts from the sale of commercial properties, such as Cedar Chase Apartments ($243,000), Country Club Apartments ($288,000), and State Street Assisted Living ($321,000). Mrs. Mitchell advised that there were also a few smaller receipts. She noted that without the large receipts, the year-to-date numbers would be right on budget with the transfer taxes; however, they are currently at 120% on budget through December because of those transfer taxes. Mr. Anderson moved for acceptance of the Quarterly Revenue Report as of December 2015. The motion was seconded by Mr. Hutchison and unanimously carried. EVALUATION OF BIDS - MASTER ELECTRICIAN Members were provided the background and analysis for the evaluation of bids for Master Electrician Services. Mr. Scott Koenig, City Manager, advised that these services are occasionally used by both the Electric Department and the Public Works Department and typically relate to conversions of house services from 100 amp to 200 amp, emergency work, or work related to pump stations or wells related to the Public Work Department. Mr. Koenig stated that two (2) bids were received: one from DeVary Electric and one (1) from White Marsh Environmental. He advised that Staff had analyzed the bids and run them through an estimated calculation. Mr. Koenig stated that, based on their estimated scenarios, Staff believes that DeVary Electric is the low bidder for both service conversion and hourly rates. Mr. Koenig advised that these expenditures may exceed $25,000 annually; therefore, Staff was seeking Council endorsement of the contract for a three (3) year period, with options to extend for an additional two (2) years. He noted that DeVary is the current provider and advised that, to date, they have spent approximately $1,500 in FY16; $10,000 in FY15; and just under $10,000 in FY14; however, due to proposed overhead and underground electric service work over the next few years, Staff believes that approval of a blanket bid for the Master Electrician services contract is appropriate. Mr. Hare asked if there was a threshold when Mr. Koenig would advise Council of the amount spent on the electric service. Mr. Koenig stated that the request was for a blanket approval in anticipation of expending more than $25,000 each year for FY16, FY17, and FY18; therefore, he did not anticipate coming back to Council regarding Master Electrician services within the three (3) or five (5) year period. He noted that these expenses are typically charged to projects that are authorized in the budget, or they are for emergency work that is paid for under the operating budget.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 16 Mr. Koenig advised that this bid was brought forward because expenditures over $25,000 require Council approval and he anticipates expending more than $25,000. He stated that they could place a cap of $75,000 or $100,000; however, he noted that the costs associated with these services are already in projected project budgets for emergency services. Mr. Sudler asked what the differential advantage of the lowest blanket bidder versus the highest blanket bidder in services was. Responding, Mr. Koenig stated that, as depicted in the summary table provided, the price difference for service conversion was approximately $650 and the price difference for the eight (8) hour rate was approximately $200. Staff recommended awarding a blanket Master Electrician Services Contract to the lowest bidder with no minimums, DeVary Electric for three (3) years with the option to extend for an additional two (2) years (five (5) years total) as per the pricing included in the bid submittal. The optional two (2) year extension will be at the discretion of the Electric Director. Mr. Anderson suggested that the Legislative, Finance, and Administration Committee be provided periodic updates on how much has been spent on the contracts. Mr. Sudler moved for approval of Staff’s recommendation, seconded by Mr. Anderson and carried by a unanimous roll call vote (Hosfelt absent). EVALUATION OF BIDS - ENVIRONMENTAL SERVICES Members were provided the background and analysis for the evaluation of bids for environmental services. Mr. Koenig advised that Compliance Environmental is the City’s current vendor for these types of services, which are typically consulting services related to time and materials. He noted that these environmental services include things like soil sampling and cleanup activities related to transformer leaks and broken hydraulic lines on trash trucks. Mr. Koenig stated that this service also covers asbestos sampling and bid specifications, as well as oversight of asbestos removal for demolitions. Mr. Koenig advised that two (2) companies responded to the solicitation for bids and, based on the evaluation, Staff proposes offering a three (3) year contract to Compliance Environmental, the City’s current contractor, due to their location and qualifications. He noted that there would also be an additional two (2) year period that could be extended, provided the vendor is performing up to expectations. Mr. Koenig advised that these services have exceeded $25,000 per year over the last three (3) years, as follows: $193,840.50 for FY14; $178,000.30 for FY15; and $87,603.50 for FY16. He noted that the majority of the expenses are related to demolitions and asbestos removal related to the demolition program. Mr. Sudler asked how many other environmental services had been explored in the City and County in regards to the services being rendered to the City of Dover. Responding, Mr. Koenig stated that they received bids from two (2) companies and, due to the special nature of the work and technical expertise required, they would expect the number of responses to be low. He stated that it was publicly advertised; however, there are a relatively small number of firms that specialize in this work. Responding to Mr. Sudler, Mr. Koenig stated that there may be additional companies that are qualified that did not have an interest, were busy at the time of the bids, or felt that their prices were not going to be competitive.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 17 Mr. Sudler asked if the solicitation process was State-wide. Mr. Koenig advised that because it was posted on the City’s website, it was accessible to anyone who was looking for it. Mr. Anderson noted that information on each bid received was usually listed on the action form and asked how much each of these bids was. Mr. Koenig responded that this was more of a qualification-based procurement and the responses were qualifications binders consisting of approximately 25 or 30 pages, which he did not include in the Council packet. Mr. Sudler asked what outstanding difference led Staff to choose Compliance Environmental over the other bidder. Noting that the City has been working with Compliance Environmental for 10 to 15 years, Mr. Koenig advised that Staff concluded that Compliance Environmental has more experience in the field and was determined to be more experienced in environmental activities related to electrical and public works. He noted that both companies expressed the ability to meet the two (2) hour response time; however, Compliance Environmental is a local company with an office in Dover and Envirotech is based in Milton, Delaware, but serves clients in Dover. Mr. Koenig advised that Compliance Environmental produced verification of more certifications in areas related to City operations than Envirotech. Mr. Sudler asked what scale Staff used to define and measure that Compliance Environmental was the most qualified. Mr. Koenig stated that he did not have the scale with him; however, it was based on what was sent as the Request for Proposal and the review of the submissions from each vendor. Mr. Anderson and Mr. Sudler stated that, in the future, they would like to see the criteria used to select the winning bidder and data to support the recommendations. Mr. Hare moved for approval of Staff’s recommendation to award a blanket Environmental Services contract to Compliance Environmental, Inc. with no minimum amounts. The initial period of the contract will be three (3) years with an option to extend the contract for an additional two (2) years (five (5) years total) as per the pricing included in the submission. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote (Hosfelt absent). CONFIRMATION OF POLICE PENSION ELECTION - RETIRED CAPTAIN JOHN SIGLER - THREE (3) YEAR TERM TO EXPIRE JANUARY 31, 2019 The term of office of Retired Captain John Sigler on the Police Pension Board expires on January 31, 2016. Pursuant to Chapter 62 - Law Enforcement, Article III - Pension Plan, Division 2 - Retirement Committee, Section 62-102(c)(2), notice of an election was given to all plan members. Only one (1) nomination was received, therefore, no election was held. Chief Bernat nominated Retired Captain John Sigler to serve a three (3) year term, to expire on January 31, 2019. By consent agenda, Mr. Sudler moved for approval of the nomination of Retired Captain John Sigler to serve on the Police Pension Board, for a three (3) year term to expire on January 31, 2019. The motion was seconded by Mr. Anderson and carried by unanimous roll call vote (Hosfelt absent).

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 18 FIRST READING - PROPOSED ORDINANCE #2016-02 AMENDING THE 2008 COMPREHENSIVE PLAN, AS AMENDED Council President Slavin reminded the public that copies of the Proposed Ordinance were available at the entrance of the Council Chambers or could be obtained from the City Clerk's office. Since the ordinance amends the Comprehensive Plan, a public hearing is required. Staff recommended referral of the amendment to the Planning Commission on Tuesday, February 16, 2016 at 7:00 p.m., and that a public hearing take place during the Council Meeting of Monday, March 14, 2016, at 7:30 p.m., at which time final action by Council will take place. Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that every year an opportunity is provided for property owners to request amendments to the Comprehensive Plan. She noted that two (2) applicants requested Comprehensive Plan amendments related to their requests for rezoning. Mrs. Townshend advised that Staff, in preparation for the annexation and rezoning of the Dover International Speedway properties, has also included an amendment to the Comprehensive Plan so that the recreation and commercial zoning amendments that were recently approved by City Council will apply to the entirety of the festival lands. Prior to amending the Comprehensive Plan, a public hearing is required. Mr. Sudler moved to refer the request to the Planning Commission for a public hearing on February 16, 2016 and to set a public hearing before City Council on March 14, 2016 at 7:30 p.m. The motion was seconded by Mr. Hare and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2016-02, as read by the City Clerk, by title only, as follows: % PROPOSED ORDINANCE #2016-02 AMENDING THE 2008 COMPREHENSIVE PLAN, AS AMENDED, BY REPLACING MAP 12:1: LAND DEVELOPMENT PLAN (PROPOSED REVISIONS TO LAND USE CLASSIFICATIONS OF MULTIPLE PROPERTIES (MI-16-01)) FIRST READING - PROPOSED ORDINANCE #2016-03 - REZONING REQUEST FOR PROPERTY LOCATED WEST OF NEW BURTON ROAD AND THE RAILROAD CORRIDOR AND INCLUDING THE PROPERTY LOCATED AT 1436 NEW BURTON ROAD A request was received to rezone property located west of New Burton Road and the railroad corridor and including the property located at 1436 New Burton Road, consisting of 37.2+/- acres, owned by Lands of Kesselring Company, LLC and others. The properties are currently zoned R-20 (One-Family Residence Zone) and the proposed zoning is IPM (Industrial Park Manufacturing Zone). Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required.

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 19 Mr. Neil moved to refer the request to the Planning Commission for a public hearing on February 16, 2016 and to set a public hearing before City Council on March 14, 2016 at 7:30 p.m. The motion was seconded by Mr. Cole and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2016-03 as read by the City Clerk, by title only, as follows: % PROPOSED ORDINANCE #2016-03 AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY WEST OF NEW BURTON ROAD AND THE RAILROAD CORRIDOR AND INCLUDING THE PROPERTY LOCATED AT 1436 NEW BURTON ROAD FIRST READING - PROPOSED ORDINANCE #2016-04 - REZONING REQUEST FOR PROPERTY LOCATED AT 834 SOUTH STATE STREET A request was received to rezone property located at 834 South State Street, consisting of 17,000+/- s.f., owned by Michael W. and Winifred M. Braun. The property is currently zoned R-8 (One-Family Residence Zone) and the proposed zoning is C-PO (Commercial and Professional Office Zone). Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. Mr. Neil moved to refer the request to the Planning Commission for a public hearing on February 16, 2016 and to set a public hearing before City Council on March 14, 2016 at 7:30 p.m. The motion was seconded by Mr. Lewis and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2016-04 as read by the City Clerk, by title only, as follows: % ORDINANCE #2016-04 AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 834 SOUTH STATE STREET COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Sudler encouraged his constituents and other individuals who oppose the death penalty to join him at Legislative Hall on Thursday afternoon in support of Sean Lynn, House Representative for the 31st District. Mr. Sudler also sent his warm and heartfelt condolences to the family of his dear friend, Vernon Austin, Jr. He advised that they attended Dover High together and he passed away of a heart attack that weekend while shoveling snow. Mr. Sudler stated that Mr. Austin was a police officer in Washington, D.C. with the Capitol Police, he was a great guy, and he will be missed. He also cautioned everyone to be careful during severe weather storms and advised to take care and let loved ones know that you love and care about each other. Mr. Neil thanked Scott Koenig, City Manager, and all of his staff who provide wondrous services when they are constantly contacted about problems. He noted that they consistently get the

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 20 contractors to go do their jobs and Staff members do their jobs. Mr. Neil wanted them to know how much their work is appreciated. Mr. Hutchison requested an update on the snow clean-up. Responding, Mr. Koenig stated the City went into snow operations around 7:00 p.m. on Friday, January 22, 2016 with 12-hour shifts. He noted that there was currently a 12-hour shift that was reduced in order to resume trash operations. Mr. Koenig stated that he believed all the developments had been plowed, with slightly better success in some areas than others. He advised that they are still addressing concerns related to freezing. Mr. Koenig stated that Staff members from the Public Works Department, Warehousing, Fleet, Electric Department, Police Department, Code Enforcement, and Fire contributed to the response and he applauded their efforts. Mr. Koenig advised that the City utilized three (3) different contractors to assist them over the weekend. He thought that they would probably be finished that evening if they had not already. Mr. Koenig stated that they will continue clean-up efforts over the next few days, trucking snow out and getting back to normal trash collection. He advised that there were three (3) large water main breaks over the weekend that slowed down progress and they were called off on a number of emergency calls with the Fire Department and EMS to assist getting vehicles to certain locations. Mr. Koenig stated that they appreciate people’s patience while they cleaned up anywhere from 14 to 17 inches of snow and thanked each and every individual that contributed. Mr. Anderson thanked the members of the volunteer Dover Fire Department for inviting them to participate in their awards banquet last week. He thanked them for their service each and every day, noting that the Fire, Police, and Emergency Services do a tremendous job around the clock. Mr. Anderson encouraged everyone to check out the Fire Department. Mr. Anderson announce the Annual Chili Cook-Off at Christian Life Center from 12:00 p.m. to 4:00 p.m. on February 27th which will benefit the Veterans’ United Outreach and the MLK Junior Educational Center. Mr. Sudler echoed Mr. Anderson’s sentiments about the City’s Fire Department and stated that he looked forward to working with them. Mr. Sudler moved for adjournment, seconded by Mr. Neil and unanimously carried. Meeting Adjourned at 8:19 P.M. TRACI A. McDOWELL CITY CLERK

CITY COUNCIL MEETING OF JANUARY 25, 2016 PAGE 21 All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of January 25, 2016, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2016\01-25-2016.wpd Exhibits Exhibit #1 - Presentation - Violation of Dangerous Building Ordinance - 53 South New Street

EXHIBIT #1 Regular Council Meeting of 01/25/2016 Violation of Dangerous Building Ordinance 53 S New St EXHIBIT #1 Planning & Inspections Department Dover, Delaware Regular Council Meeting of 01/25/2016 January 25, 2016

53 S New St Case History  Fire occurred on January 15, 2016  Condemned as unfit for human habitation on January 16, 2016, due to the severe damaged caused by the fire.  All utilities, including electric, water and gas lines were ordered terminated on January 16, 2016.

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-381 (4) Fire damage, etc. (5) Unfit for habitation. (9) General welfare.

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-388 Sec. 22-388. - Emergency cases. In cases where it reasonably appears that there is an immediate danger to the life or safety of any person, unless a dangerous building is immediately repaired, vacated and closed, or demolished, the building inspector shall report such facts to the council, which may cause the immediate repair, vacation, or demolition of such dangerous building. The costs of such emergency repair, vacation or demolition of such dangerous building shall be collected in the same manner as provided in section 22-385(5).

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-388  Extent of Damage  Proximity to Neighboring Building  Repeatedly Found Unsecured

Recommended Council Action  Declare this building and all accessory structures on this property dangerous.  Order the property repaired or demolished by February 10, 2016 by the owner or equity owner at their own risk.  Order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council.  Order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.

PETITION TO AMEND AND ZONING DISTRICT Public Hearing before the Dover City Council February 8, 2016 Applicants/Owners: Halpern Family Property Investment, LP Address: 1042 South Bradford Street (portion) Location: West side of South Bradford Street south of Waples Avenue Tax Parcel ID #: ED-05-077.17-03-14.00-000 (portion) Size: Area of Rezoning: 2,373 +/- SF Remaining Area: 8,000 SF of lot would remain R-8 Total: 10,373 SF Present Use: Residential Lot Proposed Use: Parking for Commercial Use Residential Lot Comprehensive Plan Designation: Residential Medium Density (Rezoning request would qualify as a Minor Variation) Present Zoning: R-8 (One Family Residence Zone) Proposed Zoning: C-1A (Limited Commercial Zone) for 2,373 SF of parcel R-8 (One Family Residence Zone) for 8,000 SF of parcel Recommendation of the Planning Commission: Following a Public Hearing before the Planning Commission on January 19, 2016, where four members of the public expressed concern about the proposed rezoning, the Planning Commission voted 6-2 to recommend approval of the proposed rezoning. An excerpt of the draft minutes is attached. File Number: Z-16-01 Ordinance Number: #2015-24

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 2 Existing Property The property at 1042 South Bradford Street is currently zoned R-8 (One Family Residence Zone). The rezoning request would rezone 2,373 square feet of a 10,373 square-foot parcel from R-8 to C-1A (Limited Commercial Zone). The parcel is developed with a one family residence. The portion of the property with the dwelling would not be subject to the rezoning. The portion that would be subject to the rezoning is undeveloped and adjacent to the commercial property that fronts South Governors Avenue. Following rezoning, the applicant would process a Minor Lot Line Adjustment Application to combine the subject area of the property with the commercial parcel. Surrounding Land Uses: The property immediately west of the subject property is zoned C-1A and is an office building. The property immediately south of the subject property is zoned R-8 and is the location of the parking lot for the Grange. The property immediately north of the subject property is zoned R-8 and is developed with a single family home. The properties across South Bradford Street to the east are zoned R-8 and RGO (General Residence and Office). They include one family residences and a medical office building. Comprehensive Plan: The 2008 Comprehensive Plan depicts the subject area as Residential Medium Density land use classification on Map 12-1: Land Development Plan Map. This rezoning request is considered a Minor Variation and can be processed as a rezoning request. See excerpt from 2008 Comprehensive Plan, Page 183 provided below. Comprehensive Plan Amendments The City may, from time to time, amend the Comprehensive Plan as circumstances unforeseen at this time arise that require such amendments. Any amendments to the Comprehensive Plan must be approved by City Council, by recommendation of the Planning Commission, and submitted to the Office of State Planning Commission for review before they become effective. Comprehensive Plan Amendments can fall into two categories: 1. Minor Variations - Any application for rezoning or annexation that is inconsistent with the City of Dover’s Comprehensive Plan, but where the non-conformity is of a minor, relatively insignificant nature shall be considered a minor variation. A rezoning shall be considered a minor variation from the Comprehensive Plan when the following conditions are met: a. The rezoning is of a unique circumstance and cannot set precedent for other lands in the vicinity of the rezoning, b. The relative size of the rezoning or the variation from the land use recommended by the Comprehensive Plan is so minor that it would have no impact on the goals and objectives of the Comprehensive Plan, and c. The proposed zoning is adjacent to or in the immediate vicinity of other similarly zoned lands and would not alter the pattern of development in the area.

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 3 Request for C-1A (Limited Commercial Zone) The uses permitted in the C-1A zoning district are listed in Article 3 §12 of the Zoning Ordinance. Permitted uses and include retail stores; personal service establishments; service establishments; restaurants; business, professional, and governmental offices; one family residences; apartments and multi-family dwellings. Drive-throughs accessory to a permitted use are permitted subject to conditional use approval. Recommendation of the Planning Staff and Planning Commission : Staff supports the rezoning request from R-8 to C-1A. The rezoning is considered a Minor Variation from the 2008 Comprehensive Plan, and it is consistent with the overall land development pattern of the area. It would also allow for improving parking for the adjacent commercial property but would not alter the residential context of South Bradford Street. Staff recommendation was made prior to the benefit of hearing the comments of surrounding landowners and residents. Following a Public Hearing before the Planning Commission on January 19, 2016, where four members of the public expressed concern about the proposed rezoning, the Planning Commission voted 6-2 to recommend approval of the proposed rezoning. An excerpt of the draft minutes is attached.

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 4 Excerpt from DRAFT Minutes of the Planning Commission Meeting of January 19, 2016: Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street: Rezoning from R-8 to C-1A and R-8 - Public Hearing and Review for Recommendation to City Council on a rezoning application for the 2,373 S.F. portion of the 10,373 S.F. ± parcel located adjacent to the west property line. The property is zoned R-8 (One Family Residence Zone). The proposed zoning is C-1A (Limited Commercial Zone) for a 2,373 S.F. portion of the parcel with the remainder of the property as R-8 (One Family Residence Zone). The property is located on the west side of South Bradford Street and south of Waples Avenue. The owner of record is Halpern Family Property Investment LP. Address: 1042 South Bradford St. Tax Parcel: ED-05- 077.17-03-14.00-000. Council District 2. Ordinance #2015-24. A Public Hearing and Final Reading are scheduled for action before the City Council on February 8, 2016. Representatives: Mr. Randy Duplechain; Davis, Bowen and Friedel Mrs. Townshend stated that this is an application is to rezone 2,373 S.F. of a 10,373 S.F. residential lot to C-1A (Limited Commercial Zone). There is currently a residential lot zoned R-8 (One Family Residence Zone) that has a total area of 10,373 S.F. If the rezoning is approved as requested there would be 2,373 S.F. of that parcel that would be C-1A (Limited Commercial Zone) and the remaining 8,000 S.F. of the lot would remain R-8 (One Family Residence Zone). In the Comprehensive Plan it is shown as Residential Medium Density. In consultation with the State Planning Office, they concurred that this was a shift of a zoning line so it would be considered a Minor Variation to the Comprehensive Plan. The application is being brought forward in conjunction with the neighboring property to the west that is zoned C-1A (Limited Commercial Zone). There is not a whole lot of parking behind the commercial building and parking has been a challenge for the tenants. The rezoning request would shift the zoning line about thirty (30) feet east and then following that the applicant would bring in a Lot Line Adjustment Plan and an Administrative Site Plan to pave and stripe for parking. The property to the north is a residential property with a house on it. The property to the south is zoned R-8 (One Family Residence Zone) but it is the parking lot for The Grange. If the rezoning goes through and the parking lot is extended in this area, the applicant would be required to screen between the two (2) uses. The properties along South Bradford Street are principally R-8 (One Family Residence Zone). There are some RGO (General Residence and Office Zone) properties. As you get north on Bradford Street towards the hospital, it is more of a mix of R-8 (One Family Residence Zone) and RGO (General Residence and Office Zone). The properties north and south of the subject property are zoned R-8 (One Family Residence Zone) but the property at the south is developed as a parking lot. Mr. Holden questioned the screening that would be required? They would have to screen the property to the north since it’s residential. Is the property to the south an existing parking lot? Responding to Mr. Holden, Mrs. Townshend stated yes, the property to the south is a parking lot so they would have to screen to the north and the east of the property. Mr. Duplechain stated that Mrs. Townshend has pretty much covered everything related to the

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 5 application. The property owner has a tenant downstairs and they are in negotiations with another tenant for the second floor of the building and the second floor tenant is concerned about there not being enough parking for everyone. They are asking for a rezoning of a portion of the adjacent parcel to allow for an additional seven (7) spaces to be constructed there. They understand conditions of approval would be screening and they agree with all of the other conditions. Mr. Tolbert opened a public hearing. Mr. Glen Stubbolo – 1081 South Bradford Street Dover DE 19904 Mr. Stubbolo stated that there seems to be a “creep” or a “crawl” in their residential neighborhood. Businesses are continuing to grow and it’s transforming the nature. To borrow some words from Mr. McGinnis “Is it an asset to our community? Does it improve our neighborhood?” He has concerns about businesses continuing to be located on their street. At the corner of Wyoming Avenue and Bradford Street is an empty building that has sat empty for several years. At the other direction, there was a rental property that has a drug and alcohol abuse facility in it and there are children who live on this street. They have some concerns about the transformation of their neighborhood, their property values and their quality of life. He doesn’t have issues; he doesn’t live next to this property. His concern is traffic on the street, he does have children and there are more children coming onto his street. How are they going to get to the parking lot? Are they coming off of Bradford Street or are they coming off of Governors Avenue? Responding to Mr. Stubbolo, Mrs. Townshend stated that it’s specifically stated in the report that if the rezoning is successful and a parking lot is constructed, access would not be permitted off of Bradford Street. The Zoning Ordinance is very clear that you cannot park on or have to drive through a property to access a property for which the property you are crossing isn’t zoned. It would have to be from the rear. There is not actually an alley; the properties abut each other so there is some parallel parking in that area and then it would be off of that area that they would have to access it. Mr. Stubbolo stated that he wanted to thank the Commissioners and Staff for all of the hard work that they do for the citizens. He asks that the Commissioners just be mindful that this is their residence, that’s where they live and have raised many of their children and still have some at home. That “creep” is just starting to concern them. Ms. Toni Gillis – 1086 South Bradford Street Dover DE 19904 Ms. Gillis stated that she did not receive a notification but she does live on that section of the street. Mrs. Townshend had stated that The Grange parking lot is actually built on a residential lot. Responding to Ms. Gillis, Mrs. Townshend stated that the property is zoned R-8 (One Family Residence Zone). Ms. Gillis questioned how that happened? Responding to Ms. Gillis, Mrs. Townshend stated that it’s a non-conforming use. Ms. Gillis stated that’s a concern to her. The other concern to her is that this building at one time was approved with the amount of parking that it has. She has seen other approvals happen where there have been variances given by the Planning Commission or whoever makes that decision. If it had enough parking when it was built then it has enough parking now. She is very concerned

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 6 on her street; they have numerous families and they also have numerous elderly people. The additional traffic is a big concern and Waples Avenue comes into their street. So if you can enter through Governors Avenue and you can enter through Waples Avenue then they are going to drive down Bradford Street to get there. It’s a big concern so she hopes when they look at the non-conforming use that they consider the parking lot of The Grange is supposed to be residential also. Ms. Dawn Pasco – 1054 South Bradford Street Dover DE 19904 Ms. Pasco stated that she also has concerns that this would bring more traffic even if it is coming in from Waples Avenue. They want to keep it a neighborhood. There are elderly, there are children and there are people with animals and right now it’s a nice little neighborhood. They don’t want to see this change; they don’t want to see the zoning change. Living next to The Grange is enough; her house is directly there so she will be directly impacted. Mr. Charles Hutchins – 1058 South Bradford Street Dover DE 19904 Mr. Hutchins stated that within the last two to four (2-4) years it was brought up that this area would not be rezoned for any commercial property and only a small piece of the residents were losing. That is something that the Commission was not planning on doing. He just hopes they the Commission doesn’t rezone the property. Mr. Tolbert closed the public hearing. Mr. Tolbert questioned if the applicant could give them some comments regarding traffic? What type of traffic do they anticipate for this property? Responding to Mr. Tolbert, Mr. Duplechain stated that traffic increase would only be from the new tenants that would be moving in the upper floor and again they are only adding seven (7) spaces or proposing to add seven (7) spaces. They are hoping that the Commission considers rezoning a portion of this property. They understand that this area is kind of a mix of residential, commercial and office and that’s why they only requested that a portion of the property be rezoned and that the remainder of it stay as a residential home. The tenant is in negotiations with someone who wants to lease the second floor and they feel they have enough parking but they were asking to see if they could get just a little bit more just to be on the safe side so they wouldn’t be in a situation where they may be short on parking. They thought this was a reasonable request especially since they were keeping the majority of the property as R-8 (One Family Residence Zone). Mr. Tolbert questioned how many tenants they planned on having in the building? Responding to Mr. Tolbert, Mr. Duplechain stated that there is one downstairs right now and there would be another tenant upstairs. Mr. Tolbert questioned if he knew who the new tenants would be and what type of traffic they would create? Responding to Mr. Tolbert, Mr. Duplechain stated that he doesn’t know who the downstairs tenant would be and the upstairs tenant is still in lease negotiations but it’s a local company in Dover. He is not at liberty to say who it is but they are a prominent local company. Dr. Jones questioned if the second floor has ever had a tenant? Responding to Dr. Jones, Mr. Duplechain stated that he is not 100% sure but he does know that a portion of it has been renovated and they just got a Building Permit to continue that renovation. It’s been there for a

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 7 long time so he is assuming that there was a second floor tenant but he is not sure. Mr. Cregar stated that The Grange parking lot was non-conforming in that it was there long before zoning The Grange had that area so that was existing. The City is not requesting that any of this be rezoned to add additional parking; that building has the parking that has always been there and they would allow that property to be used upstairs and downstairs with that parking, correct? Responding to Mr. Cregar, Mrs. Townshend stated yes. Mr. Duplechain stated that he believes there is no parking requirement spacewise for this property. Responding to Mr. Duplechain stated that the C-1A (Limited Commercial Zone) does not have a minimum parking requirement. There are uses that may have a parking requirement and the intent is not that the parking requirement be zero, it’s that it be flexible so that Staff and the Planning Commission can work with the applicants to provide the parking that is needed for the actual uses. Mr. Holden questioned if The Grange parking lot had access off of South Bradford Street? Responding to Mr. Holden, Mrs. Townshend stated that she doesn’t believe that it has access off of South Bradford Street. Colonel Welsh moved to recommend approval to City Council for Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street: Rezoning from R-8 to C-1A and R-8, seconded by Mr. Holt and the motion was carried 6-2 by roll call vote with Mr. Ambruso absent. Mr. Holden voting yes, he thinks that supporting business in Downtown Dover is important. Also that the remaining residential lot meets the bulk zoning dimensions and other requirements in the Code. He understands the concerns about the neighborhood and it’s a challenge that he thinks they face as the City grows but he thinks it’s a good move. Mr. Cregar voting no, he grew up on this street; he has watched over the years how the street has changed and in a lot of ways there has been a change for the better. The mixed use is not always necessarily a bad thing but he does worry about the “creep” and he does worry about the fact that this parking lot was used for this building for years and the fact that they are increasing it by chopping off some pieces shows that they continue to allow “creep”. He doesn’t see that it’s necessary; the building can be used and they are not going to destroy its use. Colonel Welsh voting yes, he is sympathetic to the concerns of the residents but he thinks seven (7) parking spots that have no access through their residential street would have a significant impact on their neighborhood. It’s a move inward not outward; it’s coming in closer to the building. Mr. Holt voting yes, he feels like the commercial end of this lot is needed for this property. Mr. Baldwin voting yes, it meets Code requirement and it’s not an expansion. Dr. Jones voting no, there were some details missing regarding the previous second floor occupants and parking. Also, she believes she heard from the applicant that there really was adequate parking. Ms. Still voting yes, she believes it’s an improvement interior to the block as opposed to exterior and she thinks that providing additional parking to the interior of the lot is preferable than having people park on the street if there is a need for more parking. Mr. Tolbert voting yes, it’s a Minor Variation from the 2008 Comprehensive Plan and it also allows for improving parking for the adjacent commercial property. Mrs. Townshend stated that the Planning Commission is making a recommendation to City Council. City Council will hold a public hearing on February 8, 2016 at 7:30PM in Council

Z-16-01 Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Report to City Council – February 8, 2016 Page 8 Chambers where the residents will also have an opportunity to share their thoughts with City Council.

City of Dover Application No.: Z-16-01 Department of Planning & Inspections C-1A C-1A R-8 Waples Ave RGO C-1A Proposed Rezoned Area: Approx. 30 feet of rear of subject lot Site R-8 Governors Ave R-8 R-8 Bradford St C-2A RGO CPO Title: Lands of Halpern FP Address: 1042 S. Bradford St Parcel ID: ED-05-077.17-03-14.00-000 (portion) Existing Zoning: R-8 (One-Family Residence Zone) Proposed Zoning: C-1A (Limited Commercial Zone) Owner: Halpern Family Prop Invest LP Legend Date: 11/25/2015 Zoning Dover Parcels « 0 50 100 200 Feet Subject Property

C F I I Z-16-01 T Y R E CITY OF DOVER O M DEVELOPMENT ADVISORY COMMITTEE F A R APPLICATION REVIEW COMMENTARY D S O H D.A.C. MEETING DATE: December 30th, 2015 V A E L R APPLICATION: Lands of Halpern Family Property Investment LP at 1042 South Bradford Street Rezoning from R-8 to C-1A and R-8 FILE #: Z-16-01 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Timothy P. Mullaney Jr., Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: SPECIFIC REQUIREMENTS TO OBTAIN APPROVAL: 1. This office has no objection to the rezoning of the property. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2012 NFPA Life Safety Code (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2012 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: DECEMBER 30, 2015 APPLICATION: LANDS OF HALPERN FAMILY PROPERTY INVESTMENT LP AT 1042 SOUTH BRADFORD STREET FILE #: Z-16-01 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS Our office has no objection to the rezoning of: ED-05-077.17-03-14.00-000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / SANITATION / STORMWATER / STREETS / GROUNDS 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric, water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Public Works standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook, the Specifications, Standards & Procedures for City of Dover Public Works requirements, and the City of Dover’s Electric Service Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Public Works during the planning phase for this site. Additional impact fees may apply for future development. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY January 2016 APPLICATION: Helpern Family Property FILE #: Z-16- 01 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: Source: 2014 Delaware Sediment and Stormwater Regulations CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the re-zoning plan for the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2015-24 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF A PORTION OF 3 THE PROPERTY LOCATED AT 1042 SOUTH BRADFORD STREET 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 5 the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 7 the property described below from R-8 (One Family Residence Zone) to C-1A (Limited Commercial 8 Zone). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 10 OF DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 R-8 (One Family Residence Zone) to C-1A (Limited Commercial Zone) on a 2,373+/- S.F. 14 portion of the property located at 1042 South Bradford Street. The rezoned portion is 15 adjacent to the west property line. The remaining 8,000+/- S.F. portion of the parcel, which 16 is 10,373+/- S.F. in its entirety, shall retain the R-8 (One Family Residence Zone) designation. 17 The property is owned by Halpern Family Property Investment, LP. 18 (Tax Parcel: ED-05-077.17-03-14.00-000; Planning Reference Z-16-01; Council District 2) 19 20 ADOPTED: * 21 S:\ORDINANCES\2015\DRAFT\ORDINANCE #2015-24 REZONING - 1042 SOUTH BRADFORD STREET\Ordinance #2015-24 - Rezoning Property at 1042 South Bradford Street-FINAL 22 READING.wpd 23 24 Actions History 25 February 8, 2016 - Scheduled for Public Hearing/Final Reading by City Council 26 January 19, 2016 - Review by Planning Commission 27 December 14, 2015 - First Reading by City Council

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held on January 26, 2016, at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson (arrived at 6:21 p.m.), Mr. Sudler, Mr. Cole, Mr. Hare, and Mr. Hutchison. Mr. Neil, Mr. Lewis, and Mr. Hosfelt were absent. Mayor Christiansen was also present. Mr. Slavin advised that the voting members for each committee would include all members of Council, as well as the two (2) civilian members for each particular committee. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Council President Slavin presiding in the absence of Chairman Hosfelt. Members present were Councilmen Hutchison and Sudler, Mr. Keller, and Mr. Shelton. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Keller and unanimously carried. Proposed Ordinance #2016-05 - Amending Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing and Parking, Division 2 - Metered Parking, Section 106-164 - Violations; Penalties Mrs. Traci McDowell, City Clerk, informed members that the Police Department requested Proposed Ordinance #2016-05 to reduce the maximum number of past due or accumulated violations from five (5) to three (3) in order for a vehicle to be subject to enhanced civil enforcement. She explained that the Department was getting ready to order a new stock of violation permits or ticket books. Since the dollar amount related to enhanced civil enforcement for accumulated unpaid violations was previously reduced from $200 to $100, the Police Department felt that the maximum number of past due or accumulated violations should be reduced correspondingly. Mr. Hutchison moved to recommend adoption of Proposed Ordinance #2016-05, as recommended by Staff, seconded by Mr. Cole and unanimously carried. Request for Waiver - Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 17 - Emergency Access Requirements - Waiver of Emergency Rear Access Requirement for The Grande, Building 4: Planned Neighborhood Design - Senior Citizen Housing Option (Application C-15-04) Mrs. Ann Marie Townshend, Director of Planning and Community Development, reviewed a request for waiver of the emergency rear access requirement for The Grande, Building 4. She informed members that this waiver request was related to the requirement in the Zoning Ordinance for a 24-foot wide emergency rear access. Mrs. Townshend noted that although this is a requirement in the City’s zoning ordinance, it is not in the State Fire Prevention Regulations or any of the other fire codes that the City has adopted. She reminded members that The Grande currently had three (3) buildings and they previously applied for and received the emergency rear access waiver for these buildings.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 2 buildings and they previously applied for and received the emergency rear access waiver for these buildings. Mrs. Townshend stated that the request was reviewed by Staff, the Fire Marshal’s Office, and the Development Advisory Committee (DAC). She noted that the request was also sent to the Dover Fire Department and no comments were received. Mrs. Townshend advised members that the site will comply with the State Fire Prevention Regulations, and the building will be sprinklered and have the 24-foot fire lane coverage in the front. She stated that it also will have the perimeter access required under the State Fire Prevention Regulations, noting that some of those provisions were not in place at the time that the corresponding zoning text was developed. Mrs. Townshend stated that Staff recommended in favor of the requested waiver. The Planning Commission held a public hearing on the conditional use site plan for the apartment building and, after reviewing the DAC comments, also recommended the requested waiver. Mr. Hutchison asked who sits in on the review process. Responding, Mrs. Townshend explained that the City’s DAC includes the Planning Office, Fire Marshal’s Office, Public Works, Kent Conservation District, and Delaware Department of Transportation (DelDOT). She stated that the plans are also distributed to police, fire and others, and meeting agendas are also provided to the school district. Mrs. Townshend informed members that she recently had a discussion with the Fire Department about participation in the DAC process. She noted that the Fire Department has someone who reviews plans as they come through and, although Staff may not receive comments from the Department, it does not mean they are not looking at the plans. Mayor Christiansen strongly urged that all the departments that Mrs. Townshend contacts as part of the review process memorialize their objections or lack of objections in a letter to her so that she has a paper trail. In response to Mayor Christiansen, Mrs. Townshend reiterated that she did talk to the Fire Department about this request and they indicated that they did not have any written comments to share. Mayor Christiansen stated that he would insist on written notification regarding comments or a lack of comments, noting that the leadership of the Fire Department changes on an ongoing basis. Mr. Sudler asked how recent Mrs. Townshend’s discussion was with the Fire Department and if she had spoken to the new Fire Chief. Responding, Mrs. Townshend stated her belief that she talked to Chief Hall before he left, as well as Mr. Carter Knotts, the Fire Chief’s Assistant, who shared what the Fire Department’s strategy would be for reviewing plans that go through the DAC. Mr. Sudler asked for Mrs. Townshend’s opinion regarding the Fire Department’s overall feeling about the project. Responding, Mrs. Townshend reiterated that the Department indicated that they did not have any comments. Mr. Sudler questioned if Mrs. Townshend thought that their lack of comments meant that they agreed with it. In response, Mrs. Townshend stated that she would not

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 3 want to presume anything, noting that she gave the Fire Department every opportunity to object if they had any concern. Mr. Sudler moved to recommend approval of the waiver for the elimination of the emergency rear access requirement for The Grande, Building 4: Planned Neighborhood Design - Senior Citizen Housing Option, as recommended by Staff and the Planning Commission, seconded by Mr. Cole and unanimously carried. Bicycle and Pedestrian Subcommittee Report Mrs. Ann Marie Townshend, Director of Planning and Community Development, informed members that during the last Bicycle and Pedestrian Subcommittee meeting, members discussed the importance of, with some regularity, updating City Council and the Safety Advisory and Transportation Committee on the Subcommittee’s activities. She stated that Mr. Jim Hutchison, Subcommittee Chair, was not able to attend the meeting; however, he hoped to be present at future meetings. Mrs. Townshend noted that a number of Council members had attended some of the Subcommittee meetings and may be aware of some of things that have been going on. She reminded members that approximately one and one-half years ago the City received honorable mention through the League of American Cyclists as a bicycle-friendly community. Mrs. Townshend stated that the Subcommittee was currently in the process of working on a walk-friend community application, and trying to obtain credentials to market the City as a bicycle- and pedestrian-friendly city. She informed members that, under the leadership of the Dover-Kent County Metropolitan Planning Organization (MPO), the Dover Pedestrian Plan and the Dover Bicycle Plan were completed, noting that they were approved by City Council during their Regular Council Meeting of April 13, 2015. Mrs. Townshend stated that the Subcommittee had held a number of events, including the third Annual Bike to Work Day last May. She informed members that the Subcommittee was actively planning for the 2016 Bike to Work Day, which she believed would be held on May 18th. Mrs. Townshend noted that on the evening of May 18th the Subcommittee would also host the second Annual Ride of Silence, which is a very short, quiet ride intended to remember and raise awareness of those who have lost their lives in cycling accidents. Mrs. Townshend advised members that the Sub-Committee had been working very closely with Capital School District to introduce bicycle safety information into the curriculum of the physical education program in the District and, so far, it had been very well received. She stated that on the City’s Parks and Recreation Department website, staff had added a page for bicycle and pedestrian information. Mrs. Townshend indicated that the Subcommittee was working with the schools to put out a bike rack design contest, noting that this was their second try because they did not get any entries last year. Mrs. Townshend informed members that the most significant activity that the Sub-Committee is working on, with the City’s Parks and Recreation Department, is planning a Dover Duathlon. She noted that there used to be a popular, introductory running/cycling event called Du-Dover which

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 4 started at White Oak Park and ended at Dover Park; however, the company discontinued the event. Mrs. Townshend stated that a Dover Duathlon was planned for the morning of April 23, 2016. She noted that members of the Sub-Committee were working to get sponsorships so that, in addition to covering costs, there could be a small contribution to an organization dealing with traumatic brain injury, which the Sub-Committee felt was important due to the tie between bicycle safety and brain injury. Mrs. Townshend informed members that the event was for the entry-level, multi-sport athlete and would include a mile-and-a-half run, followed by an eight (8) mile bike ride, followed by a mile- and-a-half run, and information regarding the event was on the City’s website. She stated that the Subcommittee was also going to try to get a number of City staff to participate, and indicated that she hoped to do so. Councilman Hutchison stated that the Subcommittee was outstanding and consisted of hardworking, focused men and women. He noted that the members were very dedicated to the cause and would make a difference. Mrs. Townshend noted that the Subcommittee had brought forward ideas and formed a relationship between residents, DelDOT, the MPO, and the City, and through this group DelDOT had now found money for a number of projects and was making a significant investment. Mr. Sudler asked if the bike/pedestrian friendly initiative would be included in the White Oak/Dover Park comprehensive plan. Responding, Mrs. Townshend explained that the Duathlon was a one (1) day event that would be held at the park. She expressed hope that the event will continue to be an end-goal event that will bring people to Dover, noting that when the City has successful events in the parks, it brings people who may not have otherwise come to the park and provides an opportunity for people to see what the City has to offer. Mrs. Townshend stated that the City always hopes to create park enthusiasts through recreation programming. Mr. Sudler asked how close the City was to implementing the White Oak comprehensive plan. In response, Mrs. Townshend stated that the City had not solicited proposals yet and a consultant would be needed. Mr. Shelton asked whether the Subcommittee had started advertising for the Duathlon, noting that he is involved with runners and cyclists and had not heard about the event. Responding Mrs. Townshend explained that the details had just started to come together during the last month. She offered to provide copies of a recently created brochure to Mr. Shelton. Mrs. Townshend informed members that the event was being managed by TriSports and would be advertised on their website, which has a captive audience; however, she agreed that the Subcommittee needed to look at other advertising options as well. In response to Mr. Shelton’s question regarding sponsors, Mrs. Townshend confirmed that the Subcommittee was seeking sponsors. Staff had prepared a letter for the Subcommittee to use, but staff had informed the Subcommittee that City staff would not solicit sponsors. She noted that the material could be provided to any members who may know potential sponsors.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 5 Responding to Mr. Sudler, Mrs. Townshend stated that the event would be held on the morning of Saturday, April 23, 2016. Mr. Hare moved to recommend acceptance of the Bicycle and Pedestrian Subcommittee Report, seconded by Mr. Hutchison and unanimously carried. Mr. Sudler moved for adjournment, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 6:18 p.m. LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance and Administration Committee met with Chairman Hare presiding. Members present were Councilmen Cole and Sudler, Ms. Maucher, and Mr. Shevock. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Persimmon Park Place Drainage Project Mr. Scott Koenig, City Manager, advised members that City staff had been working with representatives from the Permission Park Place community, the Department of Natural Resources (DNREC) and the Kent Conservation District, as well as State legislators regarding drainage issues associated with Persimmon Park Place. Mr. Koenig informed members that approximately 12 to 15 years go, the City agreed to take the streets, rights-of-way, and utilities under public dedication in Persimmon Park Place. At that time, the City elected not to dedicate the storm water infrastructure in the subdivision because much of it was located behind the houses, in unusual places that were not in standard easements, and it some cases it was failing and continues to fail. Mr. Koenig explained that staff, as well as State representatives, had been working with several residents on specific drainage issues, predominantly on the east boundary of Persimmon Park Place where it abuts Wild Meadows. He stated that a preliminary drainage study was done approximately a year-and-a-half ago, and the final recommendations were made in March of 2015. Mr. Koenig informed members that the preliminary study indicated the need for a final design for a potential pipe to go in the rear yards of several houses, and the pipe would be in a dedicated public easement. He stated that the new pipe would be constructed and eventually turned over to the City of Dover for maintenance. Mr. Koenig informed members that, since this was not currently a City-funded project, the legislators and the State agreed to cover the cost of the design phase of the project, for a total amount of $27,250. He stated that 90 percent of the funding would come from the 21st Century Fund and the other 10 percent would come from Representatives William Carson and Brian Bushweller as part of their community transportation funds. Mr. Koenig advised that there were

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 6 agreements attached to this project, explaining that if Staff receives endorsement from the Committee and Council, they intend to execute the agreements and begin the design phase of the project. He stated that once actual construction estimates are received, the City will have to make a decision as to how the project will be constructed, noting that it is Staff’s intention to seek additional community transportation funds and/or 21st Century Funds for the construction. Mr. Koenig explained that, since this project is not in the current CIP, it was Staff’s desire to initiate the design phase, assign a project number, and obtain authorization from City Council to be working on this project. Mr. Koenig stated that Staff was requesting authorization to execute the two (2) agreements to fully fund the Persimmon Park Place Drainage Project and begin the design phase of the project in order to finalize the design and ultimately move forward with improvements regarding these drainage concerns in Persimmon Park Place. No City of Dover money will be used to pay for the design phase of this project. Mr. Shevock questioned whether the project would be completed in accordance with City or State specifications and who would do the inspection when it goes to construction. Responding, Mr. Koenig explained that when the project goes to construction, it will most likely be inspected under City of Dover specifications and it will be consistent with both the City’s Public Works Construction Manual and DNREC Conservation District Construction Manual. He stated that there would be some joint review and the infrastructure will meet both standards. Responding to Mr. Hare, Mr. Koenig confirmed that there would be no City money spent on the design for the project. Mr. Hare asked if this matter would be brought back to the Committee once the design phase is done and the project is started, so that members would know how much money will be spent on the project. In response, Mr. Koenig stated that he was sure that the construction contract would exceed $25,000. He explained that if the project is fully funded by a third party, it would not come back for further consideration; however, if the project is funded by the City, it would have to be part of the budget request. Mr. Koenig stated that, at this time, staff did not intend to include this as a City funded FY 17 project because they would like the funding to come from other sources. Mr. Hare asked when staff anticipated this project would be complete. Responding, Mr. Koenig expressed his opinion that it would take approximately six (6) months to complete the preliminary and final designs, calculations, etc., and the project would probably be constructed in the spring or summer of 2017, at the earliest. He noted his expectation that this project would require easement acquisition. Mr. Shevock moved to recommend authorizing Staff to execute the two (2) agreements to fully fund the Persimmon Park Place Drainage Project and that no City of Dover money will be used to pay for the design phase of this project. The motion was seconded by Mr. Cole and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 7 Proposed Ordinance #2016-06 Amending Chapter 26 - Businesses, Article II - Licenses, Section 26-40 - License Issuance, Expiration and Form, and Section 26-42 - Penalty for Late Payment of License Fee Mrs. Ann Marie Townshend, Director of Planning and Community Development, reviewed Proposed Ordinance #2016-06. She reminded members that various members of City staff had attended a Lean Boot Camp with the purpose of evaluating the City’s processes in order to eliminate unnecessary steps and unnecessary work, which equate to waste. She advised members that, as a result of the Boot Camp, the Planning and Inspections Department examined the process for business licenses. Mrs. Townshend explained that business licenses are due on July 1st each year, which is also the first day of the new fiscal year; therefore, license renewals must be mailed out in June. When they are mailed out in June, payments are returned, staff processes the payments, and the Finance Department then has to manually move the money from one fiscal year’s ledger to the next fiscal year. Mrs. Townshend expressed her opinion that there are many unnecessary steps in this process, noting the amount of time and effort that it takes for the Information Technology Department to run the reports to be able to move the money, and for the Finance Department review all of this and then move it. She stated that manually moving the money from one fiscal year to another also creates the potential for error. Mrs. Townshend informed members that she discussed this process with the Finance Department and suggested that the City change the business license year to begin August 1st, which would allow staff to mail the license renewals at the very beginning of July to avoid processing anything during the transition of the fiscal year. Mrs. Townshend stated that Proposed Ordinance #2016-06 would bring the license renewal process in line with the fiscal year end. She explained that the ordinance would also remove language which indicates that the city clerk, the fire marshal, and the executive officer for the board of health sign business licenses, since none of them currently do this. Responding to Mr. Hare, Mrs. Townshend stated that the license year would be from August to August, so people would get a free month. Mr. Sudler moved to recommend adoption of Proposed Ordinance #2016-06, as recommended by Staff, seconded by Ms. Maucher. Mr. Anderson expressed his opinion that this was a great idea and one (1) of the things that we need to be doing as a City. He stated that he looked forward to seeing more proposals. The motion to recommend adoption of Proposed Ordinance #2016-06, as recommended by Staff, was unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 8 Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ending June 30, 2015 Mrs. Donna Mitchell, Controller/Treasurer, reminded members that the Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ending June 30, 2015 had been completed. She reviewed a presentation summarizing the audited financial statements and the summary statements, noting that these were based on the audit results. Mrs. Mitchell stated that the presentation expanded on the major items in the statements, such as the pension and other post-employment benefits (OPEB) liabilities. She advised members that the presentation did not include the budget to actual reports, which are done on a cash-type basis. Mrs. Mitchell noted that the financial statements are done on an accrual basis, based on Charter and Code requirements. Mrs. Mitchell, referring to Page 5 of the presentation, informed members that the Statement of Net Position is basically what used to be called the balance sheet. She explained that the Governmental Activities column includes grant funds, the general government fund, and general governmental capital project fund; and the Business-Type Activities included utilities. Mrs. Mitchell stated that the workers’ compensation fund is included in Governmental Activities for balance sheet purposes; however, for income statement purposes, it is included as an enterprise fund. She explained that this goes both ways because the assets and liabilities are actually owned by the City, not by a business entity. Mrs. Mitchell informed members that the Statement of Net Position included new items, including the net pension asset and the OPEB asset, which show that the City is currently over-funded for pensions and OPEB liabilities. She stated that the pension-related deferred outflows were related to pensions in a different period. Mrs. Mitchell noted that the long-term OPEB and pension liability are listed under non-current liabilities. She reminded members that the most significant change in this CAFR was that the pension liabilities had to be recorded on the face of the financial statements in accordance with the Governmental Accounting Standards Board (GASB) 68 accounting standard that was recently implemented. Mrs. Mitchell explained that pension liabilities used to be included only in the notes but are now listed under the Unrestricted Net Position and indicate an amount of -$27,947,000 that is due to the pension liability for governmental activities. She informed members that another GASB standard would be going into effect which would require the OPEB liability to be recorded this way in the future. Mr. Slavin questioned what potential effect GASB 68 and showing a higher liability may have on the City’s ratings. Responding, Mrs. Mitchell explained that the rating agencies will look at how the City is managing that liability. She stated that it could affect the City’s interest rates on any debt service that the City may go to market for. Mrs. Mitchell confirmed that bond rating agencies would be looking at this for all governmental entities. Mrs. Mitchell reviewed the Statement of Activities, Page 6, noting that it was previously called an income statement. She reminded members that several years ago the GASB reformatted this statement. Mrs. Mitchell stated that this statement previously indicated the City’s income at the top, expenses at the bottom, and net income. She explained that it is now listed by function or program, with expenses listed first, followed by the adjustment for indirect expenses, which is what the City allocates to the utilities for overhead. All program revenues are listed next, which show the charges

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 9 for services, operating grants and contributions, and capital grants and contributions. Last, the statement shows the net (expense) revenue and changes in net position for governmental activities, business-type activities, and the total. Mrs. Mitchell noted that this statement lists all of the governmental activities at the top and noted that the City does not have any government program or function that is actually self-supporting, they all net to a negative number. Referring to the bottom of the statement, she explained that property taxes, transfer taxes, and transfers from the utilities are considered general governmental revenues help cover those differences. Mrs. Mitchell stated that the net position, or net income, was $1,948,307 for the governmental activities and $7,355,001 for the utilities. She explained that the statement was re-formated to make it more apparent as to whether programs/revenues are covering costs. Mrs. Mitchell reviewed the Governmental Fund Balance Sheet, Page 7, noting that it lists strictly current assets, current liabilities, and governmental-type activities and does not include pension or OPEB information. Mrs. Mitchell informed members that the unassigned fund balance was approximately $3.9M and the total fund balance was approximately $9.2M. She explained that this $9.2M was on a governmental basis, without all of the GASB adjustments which reflected a negative $27M. Mrs. Mitchell explained that the list of fund balances on Page 8 shows what makes up the $9.2M on the Governmental Fund Balance Sheet. She informed members that it was a GASB standard for the fund balances to include inventory and prepaids, noting that although these items are included on the balance sheet as assets, the City has to offset that with a reservation on the fund balance showing that they are non-spendable, because GASB feels that they are not readily convertible to cash. Mrs. Mitchell stated that the Fund includes commitments for the Contingency Reserve and the Parkland Reserve, explaining that those are considered committed because they are done by Council and not by an outside party. Referring to the assigned funds, she explained that police investigations referred to a fund that the Police Department has from donations received from citizens, specifically for purposes of the Police Department. Mrs. Mitchell noted that the other governmental funds were grant funds which are all considered reservations because they are not the City’s money to spend. Mrs. Mitchell reviewed the Statement of Revenues, Expenditures and Changes in the Fund Balances of Governmental Funds, Page 9, noting that it reflected a net change in fund balance of $1.5M for the General Fund, and a negative net change balance of $55,997 for the non-major funds. She explained that this was usually just a timing difference because the grant funds came in either later or in the prior year, so expenditures might be higher than revenues based on the timing of the revenue versus the expense. Mrs. Mitchell, referring to the Statement of Net Position - Proprietary Funds, Page 10, noted that the City does have to record the OPEB and pension liabilities for the enterprise funds, unlike the governmental funds. She stated that, even with the inclusion of the liabilities, the total net position remained positive. Referring to the Statement of Revenues, Expenses and Changes in Fund Net Position - Proprietary Funds, Page 11, Mrs. Mitchell stated that the changes in net position, or net income, for water and

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 10 wastewater services was approximately $4.7M and approximately $2.6M for electric, for a total of approximately $7.4M. She noted that the City’s internal service fund is actually the City workers’ compensation self-insurance fund. Mrs. Mitchell advised members that she included information regarding Other Post Employment Benefits (OPEB) on Page 15 to highlight how the City fared in making the annual required contribution. She stated that the total net OPEB obligation decreased approximately $1.6M because the City contributed more with the lump sum appropriations and the percentage of payroll. Mrs. Mitchell explained that the City actually contributed more than the requirement and paid down that liability a little quicker by having the extra money there. Mrs. Mitchell reviewed the OPEB Trust Schedule of Funding Status and Progress, Page 16, noting that the City was able to reduce the percentages that were used for the OPEB contributions which was helping with the current budget. She explained that actuarial accrued liability (AAL) was approximately $70.4M on July 1, 2013 and on July 1, 2014 it decreased to approximately $51.2M. Mrs. Mitchell informed members that there was a 10-year funding plan for this liability; however, the City is able to discontinue that plan because the City is at a better funding level than expected. She explained that with the 10-year funding plan, the City had to bifurcate the interest rate and use the discount rate on the municipal bonds, which is about 5.4% on the part that is unfunded, and the 7% rate, which is the City’s actuarial assumption, on the part that is funded. Since the City is fully funding, the interest rate changed to 7% for the whole fund and because that interest rate went up, it reduced that liability. Mr. Anderson noted that OPEB was no longer a separate budget line item and asked what it was now combined with. Responding, Mrs. Mitchell stated that OPEB and pension were included in the functions/programs on the Statement of Activities on Page 6. She explained that the money for OPEB and pension has to be allocated to each division of each program and staff now has to go through a process to develop an allocation methodology. Mrs. Mitchell noted that it cannot be a separate item because it is considered a cost of service for each of those programs. Mr. Anderson felt that the requirement was supposed to make it easier to understand and more open; however, it seemed to be hiding how much liability there is. In response to Mr. Anderson, Mrs. Mitchell clarified that the liability is included in each program on the Statement of Activities; however, it is also on the Governmental Fund Balance Sheet as liability and any asset the City may have. Mrs. Mitchell reviewed Pension Plans - Defined Benefit and Pension Expense - Financial Reporting Purposes, Pages 17-18, explaining that the approximately $4.8M in total contributions indicated on Page 17 was reflected in the budget reports; however, the approximately $1.8M for the Police Pension Expense and $2.4M for General Employee Pension Expense indicated on Page 18 were reflected in the GASB Statement of Activities that are audited.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 26, 2016 PAGE 11 Mrs. Mitchell informed members that Page 89 in the CAFR included information regarding the defined contribution plans; however, that information is not on these schedules because those plans are not included in the City’s financial statements. She explained that the information is included in the notes to the financial statements, but not within the statements since those are not the City’s assets, they are the assets of employees because they are fully vested on day one when they start contributing. Mrs. Mitchell stated that there were notes regarding the contributions that the City and employees made and the number of employees, and offered to provide that schedule to members who wished to receive a copy. Mr. Hutchison noted that Mrs. Mitchell had been in accounting for more than 20 years in the City and many changes had occurred. He asked whether Mrs. Mitchell believed that the City has better control and insight on financial matters the way it is designed today. Responding, Mrs. Mitchell felt that she had better control and insight now versus 20 years ago, explaining that she is more involved and enlightened about what is going on. She stated that there have been a lot of accounting changes to incorporate, noting that the GASB changes have not slowed down. When she came to work for the City in 2000, GASB 34 was being implemented and they are now on GASB 78. She stated that although all of the changes do not apply to the City, most of them do. Mr. Sudler moved for adjournment, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 6:53 p.m. Timothy A. Slavin Council President TAS/TM/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2016\01-26-2016 CCW.wpd

Monthly Report December 2015 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of December 2014/2015 Month of Dec. 2014/2015 $381 40 33 $400 30 24 21 23 Thousand 18 $200 20 12 $51 $15 4 2014 s $43 $24 $0 $0 $3 10 0 2 0 2014 0 $0 2015 2015 First Time Buyer for the Month of Dec. 2014/2015 Realty Property Dec. 2014/2015 Sales in Dollars Received Prior to 24 Recording 25 21 18 $25 20 $30 Millions Res. Non‐First $3 12 $20 $3 15 Time Buyers $2 $0 $0 2014 $10 $3 $0 10 Res. First Time $0 Buyers 2015 5 0 2014 2015 Major Updates October ‐ 15 November ‐ 15 December‐ 15 Assessment Change ‐$2,478,060 ‐$246,300 $4,877,400 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 24 $4,128,400 $4,283,995 0.96 1.07 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office ‐ Preparing properties for Sheriff Sale 2

JAN 13, 2016 CITY OF DOVER PAGE: 1 09:26 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-02-03.00 18 R10 205 MILLCREEK DR 1 5 1994 2 1956 C+ AV 185,300 03-DEC-15 223,000 .83 ED05-067.01-01-48.00 18 R10 14 OPAL PL 1 5 2007 2 2195 B AV 215,200 02-DEC-15 235,000 .92 ED05-067.12-03-30.00 8 R10 963 SILVER LAKE DR 1 13 1987 2 1200 B GD 155,900 14-DEC-15 131,000 1.19 ED05-067.12-04-26.00 8 R10 30 REPRESENTATIVE LN 13 2015 2 2513 B- AV 211,900 21-DEC-15 207,000 1.02 ED05-067.14-02-29.00 2 R10 72 FOREST CREEK DR 1 13 1974 2 1443 C- AV 93,000 04-DEC-15 95,000 .98 ED05-067.14-03-06.00 2 R10 135 OLD FORGE DR 1 13 1975 2 1273 C- AV 81,800 11-DEC-15 82,655 .99 ED05-067.15-04-39.00 10 R10 895 WILSON DR 1 16 1968 1 1724 C VG 163,700 15-DEC-15 169,900 .96 ED05-067.17-01-07.01 3 R10 49 N TURNBERRY DR 1 13 1979 2 2390 B- AV 164,700 02-DEC-15 209,900 .78 ED05-067.19-01-34.00 17 R10 62 HERITAGE DR 1 13 1977 2 1232 C AV 100,000 09-DEC-15 65,500 1.53 ED05-068.14-01-72.00 13 R10 336 BRADLEY RD 1 5 1965 2 1524 C+ GD 137,300 18-DEC-15 160,000 .86 ED05-068.14-02-39.00 13 R10 338 NIMITZ RD 1 14 1966 1 1130 C AV 126,600 18-DEC-15 127,500 .99 ED05-068.18-02-27.00 7 R10 829 MAPLE PKWY 1 14 1951 1 896 C AV 96,400 04-DEC-15 133,000 .72 ED05-068.19-02-65.00 6 R10 30 ACACIA PL 1 8 1997 2 1640 C AV 140,400 21-DEC-15 145,000 .97 ED05-075.08-01-04.00 3 R10 10 YARMOUTH WAY 1 5 1997 2 1976 B- AV 203,600 11-DEC-15 220,000 .93 ED05-076.03-04-45.00 11 R10 320 GILLIBROOK LN 14 2015 1 1767 B+ AV 242,500 01-DEC-15 280,000 .87 ED05-076.03-04-71.00 11 R10 400 BEUVALE LN 1 2015 2 2772 B+ AV 266,000 01-DEC-15 312,618 .85 ED05-076.03-05-81.00 11 R10 50 WELLINGTON AVE 14 2015 1 3219 B+ AV 284,000 10-DEC-15 334,722 .85 ED05-076.06-01-54.00 103 R50 11 ESSEX HALL 1 20 1973 1 939 B GD 65,000 23-DEC-15 52,500 1.24 ED05-076.06-02-44.00 2 R10 328 COLD SPRING PL 1 13 1984 2 1160 C- AV 82,500 02-DEC-15 97,000 .85 ED05-076.13-04-28.00 14 R10 509 FAIRNEST CT 1 5 2002 2 1992 C+ AV 190,300 14-DEC-15 138,000 1.38 ED05-076.20-02-56.00 12 R10 1104 WOODSEDGE RD 1 5 1960 2 2336 B AV 195,700 31-DEC-15 180,000 1.09 ED05-077.16-01-06.00 6 R10 689 ROBERTA AVE 1 5 1967 2 1504 C+ AV 186,600 10-DEC-15 159,900 1.17 ED05-077.17-01-28.00 5 R10 837 N SUNSET DR 1 16 1959 1 1948 C+ AV 172,300 31-DEC-15 185,000 .93 ED05-077.17-05-29.00 4 R10 131 ORCHARD AVE 1 14 1952 1 1316 C AV 112,600 04-DEC-15 56,300 2 ED05-077.18-02-50.00 4 R10 190 EVERGREEN DR 1 14 1952 1 1488 C AV 104,900 29-DEC-15 115,000 .91 ED05-085.08-01-38.00 12 R10 616 OAK LN 1 16 1963 1 1726 C+ GD 150,200 22-DEC-15 168,500 .89

CITY MANAGER’S MONTHLY REPORT DECEMBER 2015 City Manager’s Monthly Report, December 2015

Human Resources  Continued contract negotiations. Library  559 attended 53 programs for adults.  413 attended 30 programs for teens.  973 attended 32 programs for children.  20 volunteers completed 306.5 hours of service.  209 attended 28 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, December 2015

CUSTOMER SERVICES Customer Service information was not available at the time of submission. The information will be updated in next months report. Please call the City Manager’s Office if you have any questions. Thank you. City Manager’s Monthly Report, December 2015 3

HUMAN RESOURCES Category Dec Jan Feb Mar April May June July August Sept Oct Dec Total 14 15 15 15 15 15 15 15 15 15 15 15 Caucasian* 290 287 286 289 289 291 290 291 290 296 300 298 N/A * Minorities 62 63 62 63 61 63 63 64 64 67 66 67 N/A Hired 5 1 0 9 5 9 3 8 2 12 1 3 58 Terminated/Resigned/ 2 3 2 5 7 4 4 4 1 4 1 5 42 Retired/Other Transferred/Promoted 1 0 0 0 0 0 4 0 1 0 0 1 7 Jobs Posted 3 3 2 7 2 2 2 1 7 9 4 3 45 Workers Comp. 1 1 3 3 3 2 2 0 4 6 7 1 33 Injuries Workers Comp. Hours 2 17 29 312 97 231 115 260 42 24 211 10 1350 Insurance Claims 5 4 1 3 0 2 2 0 3 1 3 1 25 Full-time Employees: 337 Part-time Employees: 28 (*4 Pitts Center, 1 Recreation, 12 Library, 2 Customer Service, 0 Central Services, (9) Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. ** August 2015 Pitts Center Number reduced to 4 to reflect error in July 2015 Positions Hired: Planner I, Sex Offender Enforcement Agent, Water Treatment Plant Operator I Position Resigned/Retired/Terminated: Storekeeper/Buyer I (part-time), Customer Service Clerk II (full-time), Office Assistant II, Inspector II, Police Officer Position Transferred: Customer Service Clerk II (part-time) to Customer Service Clerk II (full-time) Recruitment Information (Positions closed in December) Position Total Female Male Unknown Black White Hispan- Asian/Pacific American Unknown In Out ic Islander Indian/Alaskan Dover Dover Native Relief Dispatcher 1 - 1 - 1 - - - - - - 1 Customer Service Clerk II 1 - 1 - 1 - - - - - 1 - (In House, full-time) Office Assistant 38 37 1 - 6 24 2 - 2 4 14 24 Unfilled/Open Positions by Department* Unfilled/Open Posi- Dec Jan Feb Mar April May June July Aug Sept Oct Nov Dec tions 14 15 15 15 15 15 15 15 15 15 15 15 15 By Department Electric 2 2 4 3 2 3 2 1 2 2 2 3 3 Public Works 12 12 13 15 13 17 16 18 17 16 16 14 12 Police 1 10 10 4 4 2 3 5 5 1 2 2 2 All Other Departments 3 3 4.5 4.5 5 4 6 11 9.5 7.5 7 8.5 10 Totals 18 28 29.5 26.5 24 26 27 35 33.5 26.5 27 27.5 27 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2015-16 Budget Electric: Generation Manager, Substation Technician Crew Leader, Groundworker Public Works: Utility Maintenance Mechanic I/Wastewater; Motor Equipment Operator I (Streets); Motor Equipment Operator II (Streets); (2) Motor Equipment Operator I (Sanitation); Gardner II (Grounds); Gardner I (Grounds); (2) Motor Equipment I Water/wastewater; Public Works Operations Manager; Motor Equipment Operator II (Grounds), Public Works Inspector Police: (2) Police Officer All Other Departments: (2) Customer Service Clerk (part-time), Librarian II; (2) Librarian I (part-time); Library Clerk I (part-time), Administrative Assistant (Information Technology-part-time); Library Page (part-time); AS400/System Operator (Information Technology); Accountant I, Finance (part-time); Key Accounts Representative (Customer Service), Fire Dispatcher, Storekeeper/Buyer, (part-time); Office Assistant II; Inspector I 4 City Manager’s Monthly Report, December 2015

HUMAN RESOURCES continued Turnover Statistics 2010 2011 2012* 2013 * 2014 2015 Total Turnover % 5.57 6.75 11.00 10.91 6.02 11.77 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 2015 Total Number of Employees Separating from 21 25 38 37 21 42 Service Average Number of Full-time Employees 362 356 333 325 331 333 Average Number of Part-time Employees 16 15 12 14 18 24 * Healthcare cost sharing implemented City Manager’s Monthly Report, December 2015 5

INFORMATION TECHNOLOGY Service Requests Resolved Programming Requests Completed 140 128 125 30 28 120 102 25 100 90 91 88 18 19 77 20 17 16 16 74 80 13 13 14 58 15 11 60 52 9 10 7 40 31 27 4 13 5 20 0 0 Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- 14 15 15 15 15 15 15 15 15 15 15 15 15 14 15 15 15 15 15 15 15 15 15 15 15 15 Page Views - City of Dover Web Page 40,000 35,000 30,000 Pages Viewed 25,000 20,000 31,423 31,600 31,423 32,737 33,605 33,344 27,275 28,370 28,802 28,730 26,032 26,071 15,000 10,000 23,845 5,000 0 Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- 14 15 15 15 15 15 15 15 15 15 15 15 15 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 375 373 370 Scheduled PCs Replaced - - - Servers Supported 35 35 30 People Trained 8 28 21 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, December 2015

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Dec 15 Adults – 1,180 Teens – 144 Children – 379 Circulation Dec 15 FYTD 16 Dec 14 FYTD 15 Dover residents 15,729 115,205 18,206 127,736 Ebooks 2,768 14,754 2,053 11,571 Kent residents* 10,087 69,895 11,841 83,826 Non-county residents 1,707 12,037 1,771 12,664 Registrations Dover residents 219 2,470 284 2,220 Kent residents* 17 220 37 271 Non-county residents 3 43 5 40 Other Visiting Patrons 26,883 168,907 26,721 165,584 Meeting Room Usage 1,278 8,438 1,725 10,449 Photocopier Usage 1,240 7,332 813 6,233 Computer Printing Usage 2,930 18,501 1,694 16,927 Computer Users 4,013 27,314 4,285 28,556 Wireless Computer Users 1,655 11,519 1,659 10,253 Holds (Total) 5,939 41,438 5,824 39,760 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 148 Harrington: 1 Milford: 129 Milford: 0 Smyrna: 665 Smyrna: 5 Outside City Limits: 9,145 Outside City Limits: 11 Total Registered Users: (Card Holders) City: 27,938 Kent County: 11,957 Outside Kent County: 1,050 Other Points of Interest: Inter/Interlibrary: 67 items loaned out Technical services: 1,829 items added 32 items borrowed 4,904 items deleted Volunteers: 306.5 hours of service completed City Manager’s Monthly Report, December 2015 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 925 913 1000 1,000 875 869 869 827 853 806 726 717 733 711 800 588 607 541 493 600 459 500 292 239 190 400 281 173 135 211 217 177 177 169 145 134 160 175 200 29 10 - Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 Bulk Collection Mechanized Hand Trash Container 14 15 15 15 15 15 15 15 15 15 15 15 15 Collection Collection Repair/Delivery Bulk Automated Dec 15 Dec 14 DECEMBER 15 FYTD 16 DECEMBER 14 FYTD 15 Trips to DSWA Sandtown Landfill 179 1,054 204 1,111 Total Tonnage to DSWA 1,072.73 6,011.85 1,119.86 8,980.40 90-Gallon Containers Delivered 31 397 25 217 300-Gallon Containers Delivered 0 0 1 29 Total Man Hours-containers Delivered 10 97 29 205 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED December 2015 21,601 9,228 336,380 15.57 8 City Manager’s Monthly Report, December 2015

PUBLIC WORKS continued Streets DECEMBER 15 FYTD 16 DECEMBER 14 FYTD 15 Signed Installed 0 31 0 112 Signs Repaired 3 42 1 50 Curbs Painted Yellow (feet) 0 1,281 0 683 New Post Installed 6 48 1 19 Storm Catch Basins Repaired 0 9 0 8 Storm Catch Basin Repairing (Hrs.) 0 38 0 60 Storm Catch Basins Cleaned 0 356 15 75 Storm Catch Basins Cleaning (Hrs.) 0 42 2 39 Hot Mix Patching (Tons) 0 0 0 6.00 Hot Mix Patching (Hrs.) 0 0 0 73 Cold Mix Patching Hrs.) 14 33 15 116 Concrete Work (Hrs) 0 40 20 156 Concrete Patching (Cubic Yards) 0 0 0 0 Ditch Work (Hrs). 0 28 3 3 Street and Alley Maintenance (Hrs) 0 4 0 278 Street Sweeping (Miles) 118 5,919 0 5,327 Street Sweeping (Cubic Yards) 18 474 0 1,288 Leaves Collected (Cubic Yards) 3,088 10,875 2,050 7,401 Leaf Collection (Miles) 2,485 6,366 1,329 3,831 Grounds Total Work Orders = 2 General = 1 Arborist = 1 Arborist Crew December 2015 December 2014 Trees Trimmed 25 19 Trees Removed 1 10 Stumps Removed 0 0 Root Pruning 0 0  A three man crew worked on Christmas lights until December 3rd. Beautification Crew  All staff assisted with beautification crew tasks due to staffing shortages.  Removed summer plants and prepared beds for bulbs.  Planting tulip bulbs began on December 3rd.  25 beds and 17 planters were planted with tulip bulbs.  Weeded the Greenhouse. Mowing Crew  Mowed areas, including parks and around City facilities, to collect leaf litter. Athletic Field Maintenance  Continued fall aerating and fertilizing program on various athletic fields. Litter Removal  Litter person has been doing an outstanding job with emptying trash cans and picking up litter. Miscellaneous  Continued the relocation of the Grounds Maintenance Operation and Equipment Maintenance  Shop from PWII to the Schutte Park Facility.  All staff participated in set up and operations at the December 3 rd Capital Holiday Celebration.  All staff installed the Peace sign on The Green as well as the three floating trees on the lakes.  Strung lights on three Blue Spruce at Walker Road and State Street. City Manager’s Monthly Report, December 2015 9

PUBLIC WORKS continued Geographic Information Systems (GIS) Mountain Consulting Fulfilled a request for Utility plans for the area around 2 Kings Hwy. Provided PDF copies by email. Planning Created three 8.5"x11" maps of three areas of the City that have requested changes to the Comprehensive plan. Provided PDF copies via email. Public Works Update force main in multiple parts of the City Public Works Created Feature Class and Collector App to collect road assets Public Works Troubleshoot Server Issues Public Works Restart all components GIS infrastructure Public Works Split up feature datasets and optimized services Public Works Created 42"x54" Quadrant maps of the sanitary sewer for use by the wastewater crews. Printed out two copies of each map. Fleet and Facilities Management Fleet Maintenance PM Work Orders Completed: 14 Number of Tire Repairs: 10 Number of Road Repairs: 10 Other Work Orders: 90 Repair Hours: 230 Road Repair Hours: 5 Total Work Orders: 104 Fabrication Hours: N/A Misc. Hours: N/A PM Hours: 48 # Of Scheduled PM’s: 15 # Of Scheduled PM’s: Completed: 7 Major Program Updates MEASURE December 2015 December 2014 DIFFERENCE Fleet Maintenance - Scheduled 7 out of 15 Preventative Maintenance ap- 46.67 % 8 out of 18 + pointments being kept (Quantity 44.44% 2.23% and Percentage) Facilities Maintenance Facilities - Routine work orders 27 out of 27 20 out of 20 completed within 5 days 100 % 100% 0% (Quantity and Percentage) Facilities - Emergency work or- 2 out of 2 0 out of 0 ders completed within 2 days 0% 100% 100% (Quantity and Percentage) 10 City Manager’s Monthly Report, December 2015

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 14 15 15 15 15 15 15 15 15 15 15 15 15 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates DECEMBER 15 DECEMBER 14 DIFF FY16 YTD FY15 YTD State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 5 2 +3 44 53 Plan Review Completed With- 9 plans 7 plans +2 37 59 in 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task DECEMBER 15 DECEMBER 14 CURRENT FY Water Production - Daily Average 4,304,419 3,678,935 932,652,000 Average Field Response Time (goal is <30 minutes) 18.65 17.70 17.91 Water Mains Repaired 3 3 5 Water Service Lines Repaired 2 4 11 Wastewater Mains Repaired 0 1 4 Wastewater Service Lines Repaired 0 0 2 Sewer Lines Flushed - linear feet 79,176 140,155 360,110 Sewer Mains Videoed -linear feet 801 907 9,045 Total Fire Hydrants in Service 1,820 1,820 1,820 Total Water Meters in City Distribution System 14,389 14,156 14,389 City Manager’s Monthly Report, December 2015 11

ELECTRIC DEPARTMENT System Peak Total System Load 200 100,000 155.6 158.5 76,060 74,133 65,517 68,704 66,383 135.8 148 148 60,195 62,574 60,236 61,012 80,000 150 114.8 120.6 55,011 53,746 56,155 51,470 104.7 103.8 101.3 90.95 94.64 60,000 95.5 100 40,000 50 20,000 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15 Oct 15 Nov 15 Dec 15 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15 Oct 15 Nov 15 Dec 15 Outages Customers of Gained/Lost 35 8,000 80 25 6,000 61 Customers 60 Outages 15 4,000 40 20 5 2,000 15 11 11 12 14 20 6 6 9 9 2 5 Jan 15 Feb 15 Sep 15 0 Dec 14 Mar 15 Apr 15 Jun 15 Jul 15 Aug 15 Oct 15 Dec 15 May 15 Nov 15 -5 0 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15 Oct 15 Nov 15 Dec 15 Outages Customers Outages: 2 Customers: 17 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 16 YTD FY 15 FY 14 1 0 53.5 Minutes 32.75 Minutes 26.01 48.45 66.94 DEC 16 DEC 15 FY16 YTD PROGRAM UPDATES Tree Trimming 287 373 1848 Number of Oil Releases 0 1 6 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 20 2 118 12 City Manager’s Monthly Report, December 2015

ELECTRIC DEPARTMENT continued December 2015 Electric (EE Capitol Improvement Projects (CIP) S:\Shared Data\Electric Department Bi Weekly Meetings\Capital Improvement Projects Status\2015 Project Number Description Update EE1312 General Scott Progress: Commissioning went well. Transformer is energized. Distribution Switchgear circuits are phased. New batteries arrived, install inw. Projecting online 8 Jan Replacement 16. Will be designing Fiber Optic in July. Schedule: FY16 construction in progress. EE1500 69kV Rebuild Progress: New owner of farm south of Morgan Branch. In discussion about (Horsepond to Long possible relocation of some poles for irrigation. Received permit Point) Schedule: FY15 is for Design |FY16 budget is for construction. EE1509 West Dover Progress: Work to begin this fiscal year. Working with State to clarify staking Connector - responsibilities. State of DE Schedule: Planning on starting on Saulsbury Road after Garrison Oak. EE1513 Town Pointe Progress: City crews continuing the installation underground wire. Distribution Feeders Schedule: Project boring has begun. EE1516 Chestnut Grove Progress: Developer contact Electric Engineering about being conduit Subdivision installation soon. May start today Schedule: Not Scheduled | Contractor responsible for conduit installation in development | Activity to begin in January 2016 EE1524 Lenders Lake Progress: Material has been issued to contractor for installation. Equipment Apartments set. Project is 95% complete Schedule: Line Crew installed of conductors/transformers. EE1537 Kirby & Holloway Progress: Primary Design complete. Waiting for primary fee payment Restaurant Schedule: No Work Scheduled EE1538 North Street Sidewalk Progress: Currently in design and waiting on customer Improvements Schedule: No Work Scheduled City Manager’s Monthly Report, December 2015 13

ELECTRIC DEPARMENT continued EE1544 Nottingham Meadows - Progress: Currently design is complete. Contractor has received material for Wellington Ave installation. Homes are under construction. 50% Complete. Need to install a few more transformers Schedule: No Work Scheduled | Contractor responsible for conduit installation in development EE1607 Horsepond URD Progress: Permit received. Environment concerns addressed. Directional Bores Distribution Feeder Complete. Schedule: Contracted work has begun. EE1618 Lakeland Distribution Progress: Drawings completed. Owner has been contacted. Feeder Schedule: Work to begin after EE1607. EE1635 McKee Road Progress: Service Locate & W.O. are complete and in file awaiting payment Warehouse (Edge well) from Edge well. Schedule: Work to begin once payment is received. EE1636 Clearview Meadows Progress: Primary conductors and equipment installed. Pump station has been Phase 4 energized. Need contractor to work on conduit to start lights. Schedule: In progress EE1637 DOVER TOWN CTR FLEX Progress: Drawing complete and City Crews to install primary after conduit is SITE - Transformer installed. We received check. Schedule: Awaiting Contractor to install conduit. EE1638 Dover Town Center Progress: Drawing complete. Transformers have been set. Waiting on (Old Wal-Mart) contractor to complete secondary work Schedule: Line Crew to work on in October. EE1639 Outback Steakhouse Progress: Drawing complete and City Crews to install primary after conduit is installed. We received check. Schedule: Awaiting Contractor to install conduit. EE1640 Round Barn Farm Progress: Installing 480 volt service for new grain elevator. Waiting on customer Schedule: Preliminary Stages of design EE1641 Reed Street Interior Progress: Bldg./Security Improvements Schedule: No Work Scheduled 14 City Manager’s Monthly Report, December 2015

ELECTRIC DEPARMENT continued EE1642 Del-Homes Warehouse Progress: New service to warehouse. Dividing space into 6 customers. Putting plan together for next month. Installed wire and transformer Schedule: Preliminary Stages of design EE1643 Winner Volkswagen Progress: New service to new show room. Design complete. Waiting on payment Schedule: Preliminary Stages of design EE1644 Retreat Pump Station Progress: Station upgrade from 120/240 Volt to 208Y/120 volt. Design Renovation completed and waiting on public works Schedule: Preliminary Stages of design EE1645 Dover Family Cosmetics Progress: Preliminary design complete. Primary fee calculated. Waiting on payment from customer Schedule: Final Stages of design next month EE1646 Loockerman St. TGI Progress: Met with electrician. Preliminary design complete. Waiting on Fridays customer to pay primary fees and install equipment. Schedule: Waiting on customer EE1647 Ollies Progress: Preliminary design complete. Permit received Schedule: January 2016 EE1648 Blue Hen - UG Progress: Gary met with customer and received updated drawings. Waiting on load sheets and right of way redesign. Schedule: FY2016 EE1520 69Kv Cable Progress: Work to begin this fiscal year Replacement North St. Substation Schedule: Planning on starting after General Scott switchgear is wrapped up City Manager’s Monthly Report, December 2015 15

City Planner’s Monthly Report Planning, Inspections & Recreation DECEMBER 2015 Planning, Inspections & Recreation Highlights  Eddie Diaz joined the Planning Staff as a new Planner I on December 7, 2015.  Updated Fee Schedule—A series of updates to the Schedule of Fees for various permits, licenses and appli‐ ca ons were adopted by City Council on December 14, 2015 with the effec ve date of January 1, 2016. (Ordinances #2015‐21 and #2015‐22)  Indoor Field Hockey Leagues - Indoor Field Hockey Leagues began play with 550 par cipants making up 65 total teams combined in the Middle School, High School, and Women’s & Co‐Ed Indoor Field Hockey League divisions.  Annual Holiday Food Drive - Non‐perishable food dona ons were accepted through November and December at several loca ons within the City. Addi‐ onally, food dona ons were accepted at the Capital Holiday Fes val. Once sorted, the food was distributed among our local food banks and church pan‐ tries.  Capital Holiday Festival - Staff worked collabo‐ ra vely to offer logis cal support of this year’s event.  Day of Giving, Code Purple - The John W. Pi s Recrea on Center hosted the Code Purple Annual Day of Giving event on December 5th. With local commu‐ nity partners on hand providing dona ons of food, clothing, jackets, toys, and personal needs for those who are homeless or going through a less fortunate me. The number of vendor/tables for offering dona ons was phenomenal and those served was noted as a significant number of local homeless individ‐ uals and families.

Planning, Inspections & Recreation Revenue FY '16 Budget FY '16 Actual Revenue Stream Business License $1,425,000 $ 1,457,287 Looking Forward…... 102% Trailer License $21,000 $ 19,976 95% Building Permits $600,000 $ 316,542 53% Cert. of Occupancy $6,500 $ 3,980 61% Public Occupancy $9,700 $ 900 9% Lodging House $14,100 $ 148 1% Plumbing/Heating/Air $75,000 $ 44,495 59% Rental Inspection Fee $350,000 $ 9,699 3% Miscellaneous $15,000 $ 7,451 50% Fire Protection Fees $62,000 $ 42,677 69% Code Enf. Fines $25,000 $ 28,450 Vacant Building Reg. $100,000 $ 87,052 87% Total P&I Revenue $2,703,300 $ 2,018,657 75% Recreation $149,800 $ 80,806 54% PERSONNEL AND TRAINING  On December 2, 2015 Ann Marie Townshend and Dawn Melson-Williams attended the APA Webinar “Planning, Economic Development and the New Normal”. It was held at the Kent County Administra- tion Building and co-sponsored by the APA Delaware Chapter. Also in December, the APA Delaware Chapter held its Annual Meeting on December 8th led by Chapter President Ann Marie Townshend.  On December 29, 2015 was David McGinnis last day with the City of Dover. David took on a Code En- forcement Officer position in Baltimore, Maryland.  On December 31, 2015 was Angela Mangan last day with the City of Dover. Angie was going to enjoy retirement. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For December 2015, Planning Staff was involved with review of 62 Permits and 21 Certificates of Occupancy permits. (2015 calendar year total of 979 Permits and CO’s compared to 962 for 2014). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  A series of Text Amendments to the Zoning Ordinance related to the Recreational and Commercial (RC) zone and temporary activities known as Ordinance #2015-17 was adopted by City Council on December 14, 2015. Approval of the Ordinance included adoption of amendments (SA#1-4 and 6). (MI-15-04)  A first set of Amendments to the Zoning Ordinance to the definitions of “one family dwelling” and “manufactured home” known as Ordinance #2015-20 continued the formal review process in December. Following a public hearing on December 16, 2015 the Plan- ning Commission recommended approval of the Ordinance. A public hearing and final ac- tion is scheduled for January 11, 2016 with City Council. (MI-15-13)  The annual filing deadline for Comprehensive Plan Amendments was December 15, 2015. Several requests to amend Map 12:1 – Land Development Plan Map were received. The formal review process for these amendment requests will begin in January 2016.  The Planning Office is also involved in the following studies and projects: Restoring Cen- tral Dover Community Plan implementation, Transportation Improvement Districts, and the Division Street/Forest Street Design Week Charrette. Construction Activity  Construction activities are underway at several multi-family residential projects. These in- clude the Leander Lakes Apartments project south of Forrest Avenue/Route 8 (S-12-18), the redevelopment of Walker Woods as the Village of McKee Branch (S-13-18), and the re -start of construction at the Tall Pines project at 1655 and 1665 Kenton Road (S-14-18).  Clearview Meadows Planned Neighborhood Design is also resuming residential construc- tion activity with home building by Ryan Homes/NVR Inc. as a new builder for a series of single family detached homes on Marta Drive. DEC 15 TOTAL FOR 2015 (as of July 2015) New Home Permits Issued 5 27 Value of Commercial Projects $392,246.00 $16,660,787.00 Downtown Incen ves (Fees $4,032.00 $28,678.20 Waived)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on December 16, 2015. The next Planning Commission meet- ing is scheduled for January 19, 2016. The following applications were considered:  C-15-04 The Grande, Building 4: Planned Neighborhood Design-Senior Citizen Hous- ing Option – Commission moved to grant conditional approval of the Site Plan for The Grande, Building 4 as a Planned Neighborhood Design – Senior Citizen Housing Option. The plan proposes construction of a four story 62,240 SF apartment building of 48 units (Building 4) and other associated site improvements located at the existing apartment com- plex. The Commission also recommended approval of the waiver request for elimination of the rear emergency access requirement of a primary fire lane; this will be considered by City Council.  MI-15-13 Text Amendment: Definitions of One-Family Dwelling and Manufactured Home —Commission recommended approval with amendments of the proposed Ordi- nance #2015-20. This Ordinance consisted of proposed Text Amendment to amend the Zoning Ordinance definition of “one-family dwelling” and to add a definition for “manufactured home.” City Council will consider this text amendment in January 2016.  S-15-15 Fordham & Dominion Brewery Building Addition (Phase 2) at 1284 McD Drive - Commission moved to grant conditional approval of the Site Development Plan for the Fordham & Dominion Brewery Building Addition: Phase 2 project for a 13,370 SF building addition and associated site improvements.  Z-15-04 Lands of Whatcoat Community Development Inc. at 904-992 Whatcoat Drive: Rezoning from RG-1 with COZ-1 to RG-2 with COZ-1 - Commission moved to recommend approval of the rezoning application for the parcels addressed as 904-922 Whatcoat Drive in Dover. The proposed zoning of RG-2 (General Residence Zone) and subject to the COZ-1 (Corridor Overlay Zone) will be considered by City Council in Janu- ary 2016. Board of Adjustment The Board of Adjustment met on December 16, 2015. The next regular scheduled meeting of the Board of Adjustment is scheduled for January 20, 2016. The following application was considered:  V-15-15 350 McKee Road Grace Presbyterian Church—The Board moved to approve variance V-15-15 for maximum number of parking spaces permitted based on the testimo- ny given and by the applicant meeting the requirements for Exceptional Practical Difficul- ty. Historic District Commission The Historic District Commission met on December 17, 2015 hearing a presentation on the Bradford Street Streetscape Enhancements project. The next Historic District Commission meeting is scheduled for January 21, 2016.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY15 Projects Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the Downtown Development District (DDD) Target Area. One (1) family is mortgage ready and is currently under contract to purchase 34 South New Street. Dover Interfaith Mission for Housing CDBG funds will be used for operations cost for the shelter. This project is underway. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance services for home- less households within the City. Rental assistance was provided for one (1) low income person. Milford Housing Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elimi- nate housing conditions that threaten the health and safety of low income homeowners. Emergency home repairs were completed for five (5) low income households. Habitat for Humanity CDBG funds will be used to rehabilitate an existing home to provide affordable housing to a family in the Downtown Development District Target Area. Habitat is currently under contract to purchase 111 S. Queen Street on November 2, 2015. The homeowner pur- chased the property on December 18, 2015. Peoples Place Whatcoat Homeless Shelter CDBG funds will be utilized for minor renovations to a facility that shelters the homeless. This Project is completed. Mayors Challenge to End Veterans Homelessness The Mayor’s Task Force for Ending Veterans Homelessness has met its goal by housing 50 Veterans by December 28, 2015. There will be a 300 day celebration held on January 20, 2016 at Grotto’s Pizza in Dover to celebrate this accomplishment.

Code Enforcement Activity—DECEMBER Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 4 142 100% 96% No valid Building Permit 5 58 100% 72% Tall grass and weeds 1 575 100% 75% Unregistered vehicle 1 30 75% 70% Abandoned vehicle 18 102 67% 72% Annual Housing Inspec on 14 303 100% 88% Property Maintenance – 36 582 78% 78% Exterior Electric Termina on 14 226 100% 88% Dover Code of Ordinances 13 512 69% 80% Zoning 10 106 70% 66% Total Cases 116 2636 Total # of Inspec ons For 231 Month 105 S New Street –Dangerous Building

Dangerous Buildings, Vacant Buildings & Demolitions  312 W. Loockerman Street—The commercial building was demolished.  669 W. North Street—The residential home was demolished.  363 Rita-Wilma Way—The two abandoned mobile homes on this lot have been con- demned as unfit for human occupancy and boarded. Both mobile homes have been de- molished by the property owner.  325 N. New Street—Property has been declared dangerous and will be brought forward to City Council on December 9th to request the City have it demolished. Council declared the property dangerous and approved demolition by January 9, 2016.  1124 Forrest Avenue—Property was brought forward to City Council on December 9th as a dangerous building. Council declared the property dangerous and ordered it demolished by January 9, 2016.  1128 Forrest Avenue—Property was brought forward to City Council on December 9th as a dangerous building. Council declared the property dangerous and ordered it demolished by January 9, 2016  35 N. Queen Street—Property is condemned and a lien search is complete, home has been placed on the market for sale.  2 S. Queen Street—Property was brought forward to City Council on December 9th as a dangerous building. Council declared that the owner would have 15 days to submit a con- tractors plan for renovations to City Staff and to place the issue back on the City Council agenda for January 11, 216, for further review.  113 Davis Circle—Property is condemned and a lien search has been requested.  Vacant Buildings—During the month of December twenty (20) additional buildings were registered as vacant, and $12,750.00 in vacant building registration fees were collected. 115 S New Street –Dangerous Building

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Current July 15‐June16 Dec 2014 Dec14‐June15 Inspec ons DEC 15 FYTD 16 DEC 14 FYTD 15 Annual Fire/Life Safety Inspec ons 28 168 10 213 Fire/Code/DCO Complaints 22 204 48 321 Inspec on Deficiencies from AFI 51 601 32 446 C/O & Acceptance Tests 28 99 13 51 Administra ve Walk Thru 14 68 15 39 Plan Review 11 77 ‐ ‐ Accidental $4,500 $196,400 $10,000 $59,500.00 Incendiary $20,200 $45,400 $ 500.00 $110.00 Undetermined $250.00 $181,850 $5000.00 $0.00 PERMITTING AND LICENSING Permits Issued DEC 15 FYTD 16 DEC 14 FYTD 15 Administra ve Permit 4 19 1 14 Building Addi on/Renova on Permits 35 205 34 239 Building Permits 19 46 18 102 Demoli on Permits 2 34 3 23 Fence Permits 6 39 3 54 Fire Preven on Permits 7 80 9 44 Mechanical Permits 83 235 28 158 Plumbing Permits 48 220 17 146 Sign Permits 18 128 27 107 Swimming Pool Permits 0 2 0 6 Business Licenses 27 1150 35 863 Merchant Licenses 3 263 4 199 Contractor Licenses 33 785 26 526 Lodging House Licenses 0 6 0 1 Mobile Homes 2 266 15 281 Public Occupancy 1 73 6 52 Rental Dwelling 24 151 41 203 BUILDING INSPECTIONS Inspec ons DEC 15 FYTD 16 DEC 14 FYTD 15 Building 326 2069 298 2125 Plumbing/Mechanical 458 2181 242 1534 Cer ficate of Occupancy 21 87 19 82

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office had a busy month inves- tigating a total of 9 incidents. One of the investigations led to the arrest of an individual that started a fire in a residence as a re- sult of a domestic dispute. The Fire Marshal’s Office takes pride in being able to bring individuals to justice for fire related of- fenses! Recreation Division Enrollment Summary DECEMBER FY 16 verses DECEMBER FY 15 400 300 200 FY15 100 FY16 0 General Trips Camps Recreation Category FY15 FY16 General Recrea on 207 165 Sports 131 101 Trips 106 139 Leagues 651 752 Camps N/A N/A

Revenue Breakdown: December 2015 verses December 2014 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps Youth Connections/CSW Youth Connections/CSW General Recreation $811.00 General Recreation $1,432.50 Sports $1,225.00 Sports $1,175.00 Trips $246.00 Trips $120.00 Leagues $4,445.00 Leagues $6515.00 Building & Field Rentals $175.00 Building & Field Rentals $375.00 Camps $0.00 Camps $0.00 Youth Connections/CSW $1,387.00 Youth Connec ons/CSW $1,995.00

John W. Pitts Recreation Center – DECEMBER 2015 Total Program Attendance Facility Usage By The Hour 20,000 1,000 15,000 800 600 10,000 400 5,000 200 0 Dec 14 0 Jan 15 Feb 15 Mar 15 Dec 14 Jan 15 Apr 15 May 15 Feb 15 Mar 15 Apr 15 June 15 July 15 Aug 15 May 15 June 15 Sept 15 Oct 15 July 15 Aug 15 Sept 15 Nov 15 Dec 15 Oct 15 Nov 15 Dec 15 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour DEC 15 FYTD 16 DEC 14 FYTD 15 Open Gym 478 2321.75 378.5 2,395 Fitness Classes 30 207 29.75 237.5 Leagues 106 425 92 283 Camps 0 860 0 731.5 Sports Classes 13.5 52 16 112.5 Meetings & Rentals 37 133 71 224 Enrichment Classes 13 21 4 8 Total Facility Usage Hours 677.5 4,019.25 591.25 3,991.5 Daily Program Attendance** DEC 15 FYTD 16 DEC 14 FYTD 15 Total 6,343 22,971 7,181 20,533 Open Gym 440 2,073 452 2,333 Fitness Classes 186 1,135 250 1,603 Leagues 5,053 16,495 4,290 8,935 Camps 0 1,086 0 1,141 Sports Classes 131 350 219 1,142 Meetings & Rentals 456 1,527 1,959 5,354 Enrichment Classes 77 105 6 25 Since our opening in late April 2008, we have had 409,298 guests at the John W. Pitts Recreation Center. December Open Gym Registrations and Packages Sold Packages Sold: NOV MTD YTD FYTD Daily: 27 $81 69 $207 Individual Quarterly: 1 15 3 $60 Individual Annual: 0 $0 0 $0 Family Quarterly: 0 $0 0 $0 Family Annual: 0 $0_ 0 __ $0_ Revenue: 28 $96 72 $267

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS DECEMBER 2015 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS DECEMBER 2015 FINANCE DEPARTMENT ACTIVITY LEVELS FY15 YTD FY16 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 3,542 3,598 Total Amount of All Deposits $ 71,370,668 $ 72,964,761 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 436,967 100.0% $ 10,446,196 454,243 100.0% $ 10,811,475 Wages and Hours Worked Regular 353,067 80.8% $ 7,803,400 365,704 80.5% $ 8,023,437 All over time 17,164 3.9% $ 708,934 18,473 4.1% $ 789,991 Other Paid or Unpaid Wages and Hours Vacation 25,668 5.9% $ 691,400 25,079 5.5% $ 691,283 Sick 10,429 2.4% $ 266,089 7,943 1.7% $ 196,404 Terminal Leave - Retiree Vacation/Sick Payout 14,833 3.4% $ 479,347 15,462 3.4% $ 504,632 Comp Time 4,277 1.0% $ 121,663 3,797 0.8% $ 110,317 Personal 664 0.2% $ 20,058 546 0.1% $ 17,102 Leave Without Pay 1,779 0.4% $ - 2,870 0.6% $ - Other (description below) 9,097 2.1% $ 355,305 14,371 3.2% $ 483,240 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 13 13 Number of Payroll Checks & Direct Deposits Issued 4,804 5,044 Number of Pension Checks Issued 1,522 1,520 Total Pension Benefits Paid - Defined Benefit Plan $ 2,598,740 $ 2,609,829 ACCOUNTS PAYABLE Number of Check Vouchers 2,966 3,004 Number of EFT Vouchers 1,191 1,239 Vouchers Dollar Amount Disbursed $ 38,887,488 $ 38,050,285 PROCUREMENT & INVENTORY ACTIVITY LEVELS Value: $2,558,365.49 Line Items: 1,417 Fuel Use Unleaded: 10,294.2 gallons Diesel: 9,895.5 gallons Total Cost: $ 25,926.95

City of Dover Finance Department Monthly Report – December 2015 General Fund Summary Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 3,977,500 $ 3,977,500 $ - $ 3,977,500 0.0% Revenues Court of Chancery Fees 1,065,100 1,065,100 470,900 594,200 44.2% Police Extra Duty, Fines & Revenue 1,235,300 1,257,300 559,509 697,791 44.5% Franchise Fees 672,300 672,300 168,572 503,728 25.1% Grants 623,500 623,500 8,933 614,567 1.4% Intrafund Services 5,231,200 5,231,200 2,355,819 2,875,381 45.0% Library & Recreation Revenues 671,000 671,000 281,720 389,280 42.0% Licenses & Permits 2,861,300 2,861,300 2,102,428 758,872 73.5% Property Taxes (Includes BID Revenue) (1) 12,894,200 12,894,200 12,787,802 106,398 99.2% Miscellaneous Revenues 57,700 57,700 50,002 7,698 86.7% Sanitation Revenues 2,580,000 2,580,000 1,270,482 1,309,518 49.2% Garrison Farm Rent Revenue 93,700 93,700 62,744 30,956 67.0% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 564,200 564,200 336,637 227,563 59.7% Civil Traffic Penalties 450,000 450,000 218,756 231,244 48.6% Transfer Taxes 1,340,000 1,340,000 1,605,821 (265,821) 119.8% Verizon & Other Reserves 63,200 63,200 50,000 13,200 79.1% Police Grants/Extra Duty 74,400 74,400 47,016 27,384 63.2% Water/Wastewater Fund 850,000 850,000 424,999 425,001 50.0% Electric Fund 10,000,000 10,000,000 5,833,333 4,166,667 58.3% Total Revenues 41,327,100 41,349,100 28,635,473 12,713,627 69.3% Total Beginning Balance & Revenues $ 45,304,600 $ 45,326,600 $ 28,635,473 $ 16,691,127 63.2% Expenditures City Clerk & Council $ 501,500 $ 505,300 $ 232,507 $ 272,793 46.0% Mayor, City Manager & Human Resources 1,210,300 1,223,600 618,622 604,978 50.6% Police & Police Extra Duty 15,761,400 15,997,400 7,538,018 8,459,382 47.1% Public Services 4,669,500 4,694,000 2,141,461 2,552,539 45.6% Engineering 181,400 181,400 46,795 134,605 25.8% Procurement & Inventory, Facilities Mgmt., Fleet Maint. 2,036,200 2,053,200 962,866 1,090,334 46.9% Planning, Inspections, Life Safety, Code Enf., & Economic Dev. 2,338,300 2,350,500 1,119,503 1,230,997 47.6% Finance, Info Tech & Customer Services 2,807,800 2,830,300 1,353,065 1,477,235 47.8% Library & Recreation 2,239,500 2,251,700 1,054,424 1,197,276 46.8% Fire Department 745,400 745,400 355,879 389,521 47.7% Assessor 234,800 238,200 120,925 117,275 50.8% Contribution to DDP 70,000 70,000 35,000 35,000 50.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 520,100 197,200 - 197,200 0.0% Bank & CC Fees 10,600 10,600 8,914 1,686 84.1% Insurance 690,000 690,000 168,675 521,325 24.4% OPEB - Retiree’s Health Care Contribution 1,895,600 1,895,600 900,959 994,641 47.5% Police Pension Trust Contribution - State Grant 500,000 500,000 203,400 296,600 40.7% Appropriation to Police Pension Fund 570,000 570,000 285,000 285,000 50.0% Street Lights 797,700 797,700 403,222 394,478 50.5% Debt Service 660,800 660,800 450,473 210,327 68.2% Transfers Out Inventory Write-offs 10,000 10,000 10,000 - 100.0% Capital Projects Fund 2,625,400 2,625,400 1,312,700 1,312,700 50.0% Verizon Reserve 50,000 50,000 50,000 - 100.0% Uncollectibles: Trash & Other 50,000 50,000 50,000 - 100.0% Total Expenditures 41,201,300 41,223,300 19,664,370 21,558,930 47.7% Budget Balance - Working Capital 4,103,300 4,103,300 - 4,103,300 0.0% Total Budget Balance & Expenditures $ 45,304,600 $ 45,326,600 $ 19,664,370 $ 25,662,230 43.4% Reserve Balances Contingency $ 720,300 $ 720,300 $ 727,292 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 12/31/15 is $363,179 as compared to $363,531 in December 2014.

City of Dover Finance Department Monthly Report – December 2015 Water/Wastewater Fund Summary Revised 50% Budget Budget YTD Balance Budget Beginning Balance - Water $ 861,600 $ 861,600 $ - $ 861,600 0.0% Beginning Balance - Wastewater 293,400 293,400 - 293,400 0.0% 1,155,000 1,155,000 - 1,155,000 0.0% Revenues Water Fees 6,200,000 6,200,000 2,838,365 3,361,635 45.8% Wastewater Fees 3,728,000 3,728,000 1,972,018 1,755,982 52.9% Wastewater Treatment Services 3,026,500 3,026,500 1,553,992 1,472,508 51.3% Groundwater Inflow Adjustment 1,864,300 1,864,300 994,299 870,001 53.3% Water Tank Space Leases 341,900 341,900 155,467 186,433 45.5% Miscellaneous Service Fee 67,000 67,000 31,086 35,914 46.4% Impact Fees - Water 250,000 250,000 139,151 110,849 55.7% Impact Fees - Wastewater 250,000 250,000 122,016 127,984 48.8% Total Revenues 15,727,700 15,727,700 7,806,394 7,921,306 49.6% Total Beginning Balance & Revenues $ 16,882,700 $ 16,882,700 $ 7,806,394 $ 9,076,306 46.2% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 517,500 $ 521,500 $ 233,656 $ 287,844 44.8% Water Department 673,300 678,100 310,377 367,723 45.8% Water Treatment Plant 1,910,000 1,918,100 762,065 1,156,035 39.7% Wastewater Department 968,600 968,600 386,129 582,471 39.9% Kent County Treatment Charge 4,130,000 4,130,000 1,965,884 2,164,116 47.6% Intrafund Service Fees 1,492,700 1,492,700 662,395 830,305 44.4% Retiree's Health Care 178,600 178,600 60,200 118,400 33.7% Debt Service 1,132,100 1,132,100 566,455 565,645 50.0% Other Employment Expenses 20,000 3,100 - 3,100 0.0% Bank & CC Fees 46,200 46,200 12,057 34,143 26.1% Transfers Out General Fund 850,000 850,000 424,999 425,001 50.0% Contingency Reserve 32,000 32,000 - 32,000 0.0% Water I & E Fund 1,800,000 1,800,000 900,000 900,000 50.0% Wastewater I & E Fund 1,500,000 1,500,000 750,000 750,000 50.0% Total Expenses 15,251,000 15,251,000 7,034,217 8,216,783 46.1% Budget Balances Budget Balance - Working Capital - Water 1,048,600 1,048,600 - 1,048,600 0.0% Budget Balance - Working Capital - WW 583,100 583,100 - 583,100 0.0% Total Budget Balances 1,631,700 1,631,700 - 1,631,700 0.0% Total Budget Balances & Expenses $ 16,882,700 $ 16,882,700 $ 7,034,217 $ 9,848,483 41.7% Reserve Balances Contingency-Water $ 137,700 $ 137,700 $ 106,205 Contingency-Wastewater $ 191,100 $ 191,100 $ 192,046 Impact Fee Reserve - Water $ 202,000 $ 202,000 $ 431,653 Impact Fee Reserve - Sewer $ 1,309,500 $ 1,309,500 $ 1,759,486 Bond Coverage Ratio (Covenant 1.20) 4.30 4.30 5.34

City of Dover Finance Department Monthly Report – December 2015 Electric Revenue Fund Summary Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 6,177,600 $ 6,177,600 $ - $ 6,177,600 0.0% Revenues Direct Sales to Customers 78,279,200 78,279,200 41,333,033 36,946,167 52.8% Utility Tax 1,281,100 1,281,100 694,489 586,611 54.2% Weyandt Hall Rents 202,600 202,600 73,282 129,318 36.2% Miscellaneous Revenues 725,200 725,200 559,937 165,263 77.2% Interest Earnings 47,900 47,900 10,700 37,200 22.3% Transfer from Rate Stabilization 3,000,000 3,000,000 750,000 2,250,000 25.0% Total Revenues 83,536,000 83,536,000 43,421,441 40,114,559 52.0% Total Beginning Balance & Revenues $ 89,713,600 $ 89,713,600 $ 43,421,441 $ 46,292,159 48.4% Expenses Power Supply & Generation Hedged Energy $ 23,402,600 $ 23,402,600 $ 12,556,371 $ 10,846,229 53.7% Power Supply Management 996,000 996,000 498,000 498,000 50.0% Capacity Charges 10,225,100 10,225,100 5,301,299 4,923,801 51.8% Dover Sun Park Energy 2,313,900 2,313,900 993,835 1,320,065 43.0% Renewal Energy Credits (Incl. Solar) 1,036,800 1,036,800 182,321 854,479 17.6% RGGI 175,000 175,000 - 175,000 0.0% PJM Charges - Energy 7,966,100 7,966,100 1,561,336 6,404,764 19.6% PJM Charges - Transmission & Fees 7,932,500 7,932,500 3,028,182 4,904,318 38.2% Total Power Supply 54,048,000 54,048,000 24,121,344 29,926,656 44.6% Plant Operations 6,434,600 6,382,900 2,870,606 3,512,294 45.0% Generation Fuels 1,167,300 1,167,300 570,047 597,253 48.8% Capacity Credits (10,472,100) (10,472,100) (4,791,676) (5,680,424) 45.8% PJM Spot Market Energy (1,708,300) (1,708,300) (682,427) (1,025,873) 39.9% PJM Credits (360,000) (360,000) (351,902) (8,098) 97.8% Total Generation (4,938,500) (4,990,200) (2,385,352) (2,604,848) 47.8% Total Power Supply & Generation 49,109,500 49,057,800 21,735,992 27,321,808 44.3% Electric Operating Divisions: Transmission/Distribution 4,068,600 4,086,600 1,769,076 2,317,524 43.3% Electrical Engineering 1,335,800 1,339,200 555,205 783,995 41.5% Administration 839,300 890,500 314,385 576,115 35.3% Meter Reading 360,500 362,500 191,158 171,342 52.7% Systems Operations 679,800 688,600 319,656 368,944 46.4% Intrafund Services 3,738,500 3,738,500 1,693,424 2,045,076 45.3% Utility Tax 1,281,100 1,281,100 694,489 586,611 54.2% OPEB Trust Contribution - Unfunded Liability 1,030,000 1,030,000 - 1,030,000 0.0% Retirees Health Care 537,800 537,800 268,902 268,898 50.0% Interest on Deposits 20,500 20,500 9,216 11,284 45.0% Green Energy Payment to DEMEC 128,000 128,000 67,289 60,711 52.6% Accounts Receivable Write-Offs 200,000 200,000 200,000 - 100.0% Other Employee Expenses 72,000 40,300 - 40,300 0.0% Bank & CC Fees 242,300 242,300 135,325 106,975 55.9% Debt Service 3,402,000 3,402,000 2,768,106 633,894 81.4% Transfers Out: General Fund 10,000,000 10,000,000 5,833,333 4,166,667 58.3% Electric Improvement & Extension Fund 3,500,000 3,500,000 1,750,000 1,750,000 50.0% Transfer to Insurance Reserve 10,000 10,000 - 10,000 0.0% Transfer to Contingency Reserve 13,000 13,000 - 13,000 0.0% Total Expenses 80,568,700 80,568,700 38,305,556 42,263,144 47.5% Budget Balance - Working Capital 9,144,900 9,144,900 - 9,144,900 0.0% Total Budget Balance & Expenses $ 89,713,600 $ 89,713,600 $ 38,305,556 $ 51,408,044 42.7% Reserve Balances Contingency Reserve $ 844,600 $ 844,600 $ 830,624 Insurance Reserve $ 758,700 $ 758,700 $ 747,797 Rate Stabilization Reserve $ 4,602,600 $ 4,602,600 $ 6,821,562 Bond Coverage Ratio (Covenant 1.25) 2.62 2.62 5.35 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,390 712,390 322,780 45.3% Sales per MWh $ 109.88 $ 109.88 $ 128.05 116.5% Purchased/Generated MWh 741,522 741,522 385,291 52.0% All In MWh Supply & Generation $ 66.23 $ 66.23 $ 56.41 85.2%

City of Dover Finance Department Monthly Report – December 2015 General Capital Project Fund Summary Revised 50% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 154,800 $ 2,732,300 $ - $ 2,732,300 0.0% Revenues State Grant - Other - - 41,454 (41,454) 0.0% Interest Earnings 5,000 5,000 1,437 3,563 28.7% Income from Sale of Assets 20,300 51,900 33,944 17,956 65.4% Transfer from General Fund for Projects 2,625,400 2,625,400 1,312,700 1,312,700 50.0% Total Revenues 2,650,700 2,682,300 1,389,535 1,292,765 51.8% Total Beginning Balance & Revenue $ 2,805,500 $ 5,414,600 $ 1,389,535 $ 4,025,065 25.7% Expenditures Fire $ 145,600 $ 445,800 $ 445,594 $ 206 100.0% Grounds Maintenance 201,100 192,700 - 192,700 0.0% Life Safety 55,700 55,700 55,479 221 99.6% Police 262,100 280,700 211,097 69,603 75.2% Streets 1,428,500 3,652,800 1,061,310 2,591,490 29.1% Sanitation 449,000 449,000 - 449,000 0.0% City Manager 24,700 24,700 - 24,700 0.0% Fleet Maintenance 84,000 84,500 - 84,500 0.0% Bank Fees - - 427 (427) 0.0% Total Expenditures 2,650,700 5,259,800 1,773,907 3,485,893 33.7% Budget Balance - Projects 154,800 154,800 - 154,800 0.0% Total Budget Balance & Expenditures $ 2,805,500 $ 5,414,600 $ 1,773,907 $ 3,640,693 32.8% Reserve Balances Capital Asset Replacement Reserve $ 916,500 $ 916,500 $ 923,946 Parkland/Recreation $ 296,700 $ 296,700 $ 323,895

City of Dover Finance Department Monthly Report – December 2015 Water/Wastewater Improvement & Extension Fund Summary Revised 50% Budget Budget YTD Balance Budget Beginning Balance - Water $ 833,500 $ 4,747,500 $ - $ 4,747,500 0.0% Beginning Balance - Wastewater $ 1,027,600 $ 4,504,600 $ - $ 4,504,600 0.0% Revenues Grants Revenue - 20,200 - - 0.0% Miscellaneous Revenues - - 61,432 (61,432) 0.0% Interest Earnings 25,000 25,000 32,124 (7,124) 128.5% Transfer from Operating Fund for Water 1,800,000 1,800,000 900,000 900,000 50.0% Transfer from Operating Fund for Wastewater 1,500,000 1,500,000 750,000 750,000 50.0% Transfer from Impact Fee Reserve - Wastewater 165,000 165,000 - 165,000 0.0% Total Revenues 3,490,000 3,510,200 1,743,556 1,746,444 49.7% Total Beginning Balance & Revenues $ 5,351,100 $ 12,762,300 $ 1,743,556 $ 10,998,544 13.7% Expenses Water $ 2,028,600 $ 5,442,600 $ 1,497,091 $ 3,945,509 27.5% Wastewater 1,822,100 5,299,100 1,094,501 4,204,599 20.7% Bank Fees - - 2,559 (2,559) 0.0% Total Expenses 3,850,700 11,026,100 2,667,648 8,358,452 24.2% Budget Balance - Working Capital - Water 617,400 773,400 - 773,400 0.0% Budget Balance - Working Capital - Wastewater 883,000 962,800 - 962,800 0.0% Total Budget Balances 1,500,400 1,736,200 - 1,736,200 0.0% Total Budget Balances & Expenses $ 5,351,100 $ 12,762,300 $ 2,667,648 $ 10,094,652 20.9% Reserve Balances Capital Asset Replacement - Water $ 518,500 $ 518,500 $ 515,614 Capital Asset Replacement - Wastewater $ 515,200 $ 515,200 $ 514,435

City of Dover Finance Department Monthly Report – December 2015 Electric Improvement & Extension Fund Summary Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 3,623,600 $ 6,684,100 $ - $ 6,684,100 0.0% Revenues Interest Earnings 26,700 26,700 22,685 4,015 85.0% Transfer from 2010 Bond Reserve - - 2,108,003 (2,108,003) 0.0% Transfer from Electric Revenue Fund 3,500,000 3,500,000 1,750,000 1,750,000 50.0% Income from Sale of Assets - - 4,379 (4,379) 0.0% General Service Billing 1,900,000 1,900,000 190,415 1,709,585 10.0% Total Revenues 5,426,700 5,426,700 4,075,482 1,351,218 75.1% Total Beginning Balance & Revenues $ 9,050,300 $ 12,110,800 $ 4,075,482 $ 8,035,318 33.7% Expenses Electric Generation $ 1,655,000 $ 2,299,800 $ 531,400 $ 1,768,400 23.1% Transmission/Distribution 2,887,600 3,602,900 520,120 3,082,780 14.4% Electrical Engineering 1,724,300 3,401,700 545,196 2,856,504 16.0% Meter Reading - 23,000 - 23,000 0.0% Bank & CC Fees - - 7,466 (7,466) 0.0% Total Expenses 6,266,900 9,327,400 1,604,182 7,723,218 17.2% Budget Balance - Working Capital (Unaudited) 2,783,400 2,783,400 - 2,783,400 0.0% Total Budget Balance & Expenses $ 9,050,300 $ 12,110,800 $ 1,604,182 $ 10,506,618 13.2% Reserve Balances Depreciation Reserve $ 10,066,400 $ 10,066,400 $ 10,054,068 Future Capacity Reserve $ 10,218,000 $ 10,218,000 $ 10,205,543 City of Dover Finance Department Monthly Report – December 2015 Community Transportation Improvement Fund Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 144,000 $ 512,900 $ - $ 512,900 0.0% Revenues Grants Revenue 500,000 500,000 237,573 262,427 47.5% Interest Earned 500 500 53 447 10.6% Total Revenues 500,500 500,500 237,626 262,874 47.5% Total Beginning Balance & Revenues $ 644,500 $ 1,013,400 $ 237,626 $ 775,774 23.4% Expenses Program Expenses - Del Dot $ 644,000 $ 1,012,900 $ 194,648 $ 818,252 19.2% Total Expenses 644,000 1,012,900 194,648 818,252 19.2% Budget Balance - Working Capital 500 500 - 500 0.0% Total Budget Balances & Expenses $ 644,500 $ 1,013,400 $ 194,648 $ 818,752 19.2%

City of Dover Finance Department Monthly Report – December 2015 Police Grant Funds Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 125,000 $ 125,000 $ - $ 125,000 0.0% Revenues State & Federal Grants Received 527,300 527,300 188,740 338,560 35.8% Interest Earnings - 360 (360) 0.0% Total Revenues 527,300 527,300 189,100 338,200 35.9% Total Beginning Balance & Revenues $ 652,300 $ 652,300 $ 189,100 $ 463,200 29.0% Expenses Cadet Program $ 80,300 $ 80,300 $ 37,172 $ 43,128 46.3% Equipment & Program Supplies 410,600 379,600 54,482 325,118 14.4% Technology Equipment 20,000 20,000 2,825 17,175 14.1% Telephone/Fax 15,000 15,000 7,988 7,012 53.3% Training/Conference/Food/Travel 17,000 45,000 25,485 19,515 56.6% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Contractual services - 3,000 1,114 1,886 37.1% Operating Transfers - Out 74,400 74,400 31,407 42,993 42.2% Total Expenses 618,300 618,300 160,473 457,827 26.0% Budget Balance - Working Capital (Unaudited) 34,000 34,000 - 34,000 0.0% Total Budget Balances & Expenses $ 652,300 $ 652,300 $ 160,473 $ 491,827 24.6%

City of Dover Finance Department Monthly Report – December 2015 Library Grant Fund Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 17,300 $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 278,900 305,500 146,918 158,582 48.1% Federal Grants 2,500 2,500 2,500 - 100.0% Total Revenues 281,400 308,000 149,418 158,582 48.5% Total Beginning Balance & Revenues $ 298,700 $ 325,300 $ 149,418 $ 175,882 45.9% Expenses Program Expenses/Supplies-State Grants $ 26,600 $ 27,500 $ 11,976 $ 15,524 43.5% Program Expenses/Supplies-Federal Grants - 2,500 - 2,500 0.0% Office Supplies 24,000 30,800 12,695 18,105 41.2% Printing/Duplicating 13,200 12,500 6,002 6,498 48.0% Postage 100 100 - 100 0.0% Books 129,200 133,300 5,968 127,332 4.5% Furniture 3,100 7,000 4,967 2,033 71.0% Audio Visual Supplies 75,100 77,200 21,007 56,193 27.2% Training/Conference/Food/Travel 2,000 8,800 564 8,236 6.4% Contractual Services 900 - - - 0.0% Office Equipment/Repairs & Maintenance 6,000 6,300 4,587 1,713 72.8% Other Equipment - Lease 1,200 2,000 765 1,235 38.3% Total Expenses 281,400 308,000 68,531 239,469 22.3% Budget Balance - Working Capital 17,300 17,300 - 17,300 0.0% Total Budget Balances & Expenses $ 298,700 $ 325,300 $ 68,531 $ 256,769 21.1% City of Dover Finance Department Monthly Report – December 2015 After School Program/Substance Abuse Prevention Fund Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 41,000 $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,700 55,700 14,015 41,685 25.2% Recreation Revenue 33,000 33,000 18,441 14,559 55.9% Total Revenues 88,700 88,700 32,456 56,244 36.6% Total Beginning Balance & Revenues $ 129,700 $ 129,700 $ 32,456 $ 97,244 25.0% Expenses Temporary Help/Benefits $ 60,200 $ 60,200 $ 32,488 $ 27,712 54.0% Program Expenses/Supplies 55,700 55,700 16,679 39,021 29.9% Total Expenses 115,900 115,900 49,167 66,733 42.4% Budget Balance - Working Capital 13,800 13,800 - 13,800 0.0% Total Budget Balances & Expenses $ 129,700 $ 129,700 $ 49,167 $ 80,533 37.9%

City of Dover Finance Department Monthly Report – December 2015 CDBG Fund Revised 50% Budget Budget YTD Balance Budget Beginning Balance $ 2,100 $ 2,100 $ - $ 2,100 0.0% Revenues Grants Received 265,400 272,800 39,236 233,564 14.4% Interest Earnings - - 82 (82) 0.0% Total Revenues 265,400 272,800 39,318 233,482 14.4% Total Beginning Balance & Revenues $ 267,500 $ 274,900 $ 39,318 $ 235,582 14.3% Expenses Closing Cost/Down Payment Program $ 60,000 $ 60,900 $ 20,000 $ 40,900 32.8% Connection Community Supply Program 7,400 7,400 1,700 5,700 23.0% Dover Interfaith Ministry 27,000 27,000 9,917 17,083 36.7% MHDC Emergency Home Repair 88,200 88,200 12,989 75,211 14.7% Habitat For Humanity 40,000 40,000 - 40,000 0.0% NCALL Research Inc. - 6,500 - 6,500 0.0% Peoples Place 6,800 6,800 - 6,800 0.0% Salaries 36,000 36,000 15,335 20,665 42.6% Total Expenses 265,400 272,800 59,941 212,859 22.0% Budget Balance - Working Capital 2,100 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 267,500 $ 274,900 $ 59,941 $ 214,959 21.8%

Monthly Report December 2015 Economic Development Office

2015_12 Economic Development  Attended Restoring Central Dover Committee Meeting  Attended DDP Parking Committee Meeting  Assisted Onix Group with Downtown Development District Application  Prepared and submitted two applications for Downtown Development District funding  Attended DDP Board Meeting  Attended Greater Kent Committee Meeting  Attended Fordham Brewery’s DAC Meeting  Attended Kent County is Open for Business  Met with Mayor to discuss expansion of Family Court and proposed locations  Provided ownership information to a developer for Route 13 properties  Met with DDP attorney to discuss land issues  Discussed Edgewell employee needs with Buff Bruno  Made Economic Development presentation to Advantech employees at Duncan Center  Met with DEDO Secretary Bernice Whaley to discuss Garrison Oak Technology Park marketing and economic development electric rate for KraftHeinz  Attended Central Delaware Chamber of Commerce Board Meeting  Reviewed HUD-1 for 112 S New Street  Assisted the Schwartz Center with their parking needs  Attended Dover LEAD Group meeting  Attended Plant Managers meeting  Meeting Mimi Rayl, Housing Development Corporation, regarding the Acme site  Attended DDP Promotions Committee meeting  Provided Price Waterhouse with incentive information for Playtex Plant1  Attended DEED meeting  Reviewed Chesapeake Supply Site Brownfield bills  Continued dialogue with Greenhouse developer from Maryland  Conference call with Zone Manager of GSA regarding US Geological Survey office new location  Discussed potential SunRoc lease with Alan Perry  Provided potential Acme developer with appraisal of Acme site  Met with Dr. Chandler regarding Plaza House  Chaired Restoring Central Dover Economic Development Work Group meeting  Attended Delaware Health Facilities Authority’s Annual Meeting  Provided local realtor with lease information at Acme building  Reviewed façade grant request with owner of 2 West Loockerman Street

 Met with Congressman Carney’s staff to discuss Promise Zone funding  Met with owner of Vision Centre to discuss sign issue and discussed with planning staff  Meeting with Dave Sweeney to discuss DELDOT request  Reviewed addendum to sales contract with Advantech  Discussed Edgewell employee needs with DEDO Secretary and set-up future meeting to discuss their needs Measures: 1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2013-2014 Actual 2014-2015 Actual 2015 - 2016 Actual Results <10% unemployment rate < 10% unemployment rate <10% unemployment rate in June 2014 in June 2015 in June 2016 6.1 % - US Rate 5.3 % - US Rate 5.0% - US Rate 6.9 % - DE Rate 4.7 % - DE Rate 5.0 % - DE Rate 8.3% - City of Dover Rate 7.4% - City of Dover Rate 5.6% - City of Dover Rate June 2014 Actual June 2015 Actual December 2015 Actual 2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2013-2014 Actual 2014-2015 Actual 2015 - 2016 Actual Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 23 contacts YTD 20 Contacts YTD 18 Contacts YTD ≥11 contacts with out-of- >11 contacts with out-of- >11 contacts with out-of- town companies interested town companies interested town companies interested in locating in Dover in locating in Dover in locating in Dover 13 Contacts YTD 16 Contacts YTD 12 Contacts YTD 2015_12 Downtown Dover Partnership  Provided technical assistance to three (3) prospective small business individuals on overall business development within the City of Dover and the Downtown Dover Business District

 Provided technical assistance to two (2) prospective small business individuals on locating available space within the City of Dover and Downtown Business District to lease  Updated Downtown Development District Vacant Property Database  Provided seventeen hours (17) technical assistance to twenty-one (21) merchants within the downtown business corridor  Implemented the facilitation and completion of the following Special Events occurring during this reporting period which included:  Home for the Holidays Event ’15  Winter Wonderland Project ’15  Capital Holiday Celebration ’15  Home for the Holidays Parade ’15  First Friday in December ’15  Christmas Tree West Side Project.  Mayor’s Christmas Widow Decorating Contest ’15  Met with Chanda Jackson, Restoring Central Dover, to finalized Tree Lighting Ceremony  Met with the Dr. Reginald Chandler, Delaware Technical & Community College , to discuss placement of Santa House and installation of electrical services  Provided ongoing staff/volunteer support for the construction of the Santa House Project  Attended Kent County is Open For Business Forum  Telephone conference with Lisa Fitzgerald, USDA, to discuss status report on RBEG Project  Met with Margery Cyr, Dover Library Director, to discuss Phase II of Small Business Development Workshops  Coordinated media (newspaper announcement) and social media press release for Holiday Toy and Clothing Drive facilitated by downtown business owner Benita Gassi  Submitted series of work orders for assistance with the construction of the Santa House Project  Attended the Promotions/Marketing Committee meeting  Submitted Volunteer work order request to Herb Konowitz, Dover Interfaith Mission for Housing, for assistance with the construction and painting of the Santa House  Met with Sydney Artz, Schwartz Center, to discuss requested changes to the Downtown Daytime Parking Map  Met with Michael Rivera, DelDOT, to discuss series of street closures for scheduled downtown special events  Attended the Delaware Hispanic Sub-Committee Meeting to discuss the development of a Resource Program for Latino Professionals  Attended the DDP Marketing and Promotion Committee Meeting

 Disseminated and provided weekly updates on events occurring throughout the City to merchants within the BID District  Coordinated Ribbon Cutting Ceremony for the Santa House Project  Provided contact information to Chiffon Chandler on the 142 W. Loockerman Street Vacant Property  Provided contact information to Sammy Asur on the 108 W. Loockerman Street Vacant Property  Telephone conference with Clay Hammond, Delmarva Black Chamber, to discuss the Downtown Economic Development projects Status Updates  Met with Jacqueline Reyes, Independent Resources, to discuss Small Business Development Competition 2016 Project  Telephone conference with Dave Skocik, PR Delaware, to discuss the Downtown Revitalization Project Updates  Disseminated Bradford Street Public Workshop Notice to downtown merchants  Telephone conference with Mike Fox, Splash DesignWorks, to discuss the RBEG Project and series of social media workshops

MONTHLY REPORT NOVEMBER 2015

Date Range: From 11/01/2015 to 11/30/2015 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 11/01/2015 30046 2015-001137 01:24 561 N DUPONT HWY Malicious, mischievous false call, other 0.3 11/02/2015 30046 2015-001138 12:31 150 MARTIN LUTHER KING JR. BLVD Person in distress, other 0.6 11/02/2015 30046 2015-001139 18:38 209 EISENHOWER DR Smoke detector activation, no fire - unintentional 0.2 11/02/2015 30046 2015-001140 19:26 44 COURTSIDE DR B Smoke detector activation, no fire - unintentional 0.2 11/02/2015 30046 2015-001141 22:22 1200 N DUPONT HWY System malfunction, other 0.0 11/03/2015 30046 2015-001142 04:40 1225 WALKER RD Motor vehicle accident with injuries 0.7 11/03/2015 30046 2015-001143 09:57 305 CHELSEA WAY False alarm or false call, other 0.3 11/03/2015 30046 2015-001144 10:00 1300 Farmview Arcing, shorted electrical equipment 0.1 11/03/2015 30046 2015-001145 10:08 1300 S FARMVIEW DR A Medical assist, assist EMS crew 0.2 11/03/2015 30046 2015-001146 12:36 440 PHOENIX DR Fire in mobile home used as fixed residence 0.9 11/04/2015 30046 2015-001147 15:32 1525 MCKEE RD Sprinkler activation due to malfunction 0.5 11/04/2015 30046 2015-001148 17:20 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.9 11/04/2015 30046 2015-001149 21:49 1570 N DUPONT HWY Smoke detector activation due to malfunction 0.6 11/05/2015 30046 2015-001150 11:55 183 SHELDRAKE CIRCLE System malfunction, other 0.9 11/05/2015 30046 2015-001151 23:04 26 STONEY DR Carbon monoxide incident 0.2 11/06/2015 30046 2015-001152 10:30 1030 FORREST AVE Outside rubbish fire, other 0.2 11/06/2015 30046 2015-001153 14:03 149 S NEW ST Alarm system sounded due to malfunction 0.2 11/06/2015 30046 2015-001154 14:13 233 W LOOCKERMAN ST Alarm system sounded due to malfunction 0.2 11/06/2015 30046 2015-001155 19:22 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 11/07/2015 30046 2015-001156 15:21 213 N BRADFORD ST Dispatched & canceled en route 0.0 11/07/2015 30046 2015-001157 19:11 120 N STATE ST Smoke detector activation due to malfunction 0.1 11/07/2015 30046 2015-001158 21:54 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 11/07/2015 30046 2015-001159 22:20 201 Doveview Drive Good intent call, other 0.4 11/07/2015 30046 2015-001160 23:26 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 11/08/2015 30046 2015-001161 00:07 120 N STATE ST System malfunction, other 0.0 11/09/2015 30046 2015-001162 08:24 120 S GOVERNORS AVE A Cooking fire, confined to container 0.3 11/09/2015 30046 2015-001163 10:04 1045 N DUPONT HWY Good intent call, other 0.6 11/09/2015 30046 2015-001164 13:59 83 N HALSEY RD Outside rubbish fire, other 0.5 11/09/2015 30046 2015-001165 20:34 1200 N DUPONT HWY Dispatched & canceled en route 0.0 11/09/2015 30046 2015-001166 22:51 10 FAIRWAY LAKES DR C Alarm system activation, no fire - unintentional 0.4 11/10/2015 30046 2015-001167 00:11 120 N STATE ST Dispatched & canceled en route 0.0 11/10/2015 30046 2015-001168 01:35 3000 LEMAY LA C Cooking fire, confined to container 0.5 11/10/2015 30046 2015-001169 03:38 51 WEBBS LN BB Cooking fire, confined to container 0.5 11/10/2015 30046 2015-001170 10:21 162 OLD FORGE DR Smoke detector activation, no fire - unintentional 0.3 11/10/2015 30046 2015-001171 15:02 18 YARMOUTH WAY HazMat release investigation w/no HazMat 0.4 11/10/2015 30046 2015-001172 17:12 101 BABB DR Cooking fire, confined to container 1.0 11/11/2015 30046 2015-001173 09:27 1165 N DUPONT HWY 1 Motor vehicle accident with injuries 0.4 11/11/2015 30046 2015-001174 20:16 63 KENTWOOD DR Electrical wiring/equipment problem, other 0.5 11/11/2015 30046 2015-001175 22:20 348 UNITED WAY Smoke detector activation due to malfunction 0.5 11/12/2015 30046 2015-001176 13:41 1450 FORREST AVE Chemical spill or leak 2.2 11/12/2015 30046 2015-001177 15:06 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.5 11/13/2015 30046 2015-001178 03:57 1654 N DUPONT HWY Removal of victim(s) from stalled elevator 0.4 11/13/2015 30046 2015-001179 09:03 17 CAHOON BRANCH RD Power line down 0.7 11/13/2015 30046 2015-001180 09:48 70 GREENWAY SQUARE Trash or rubbish fire, contained 0.4 11/13/2015 30046 2015-001181 10:20 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.2 11/13/2015 30046 2015-001182 14:31 992 WHATCOAT DR Cooking fire, confined to container 0.5 11/13/2015 30046 2015-001183 19:08 E WATER ST Outside rubbish fire, other 0.3 11/13/2015 30046 2015-001184 21:18 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 11/14/2015 30046 2015-001185 01:54 150 LAKEVIEW DR False alarm or false call, other 0.5 11/14/2015 30046 2015-001186 17:49 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 11/14/2015 30046 2015-001187 18:44 290 S DUPONT HWY Attempt to burn 2.6 11/14/2015 30046 2015-001188 19:23 5055 HAZLETTVILLE ROAD Smoke detector activation, no fire - unintentional 0.3 11/14/2015 30046 2015-001189 21:18 44 GLENN STREET Hazardous condition, other 0.6 11/14/2015 30046 2015-001190 23:48 313 NORTHDOWN DR Smoke detector activation due to malfunction 0.5 11/15/2015 30046 2015-001191 11:03 39 PAR HAVEN DR E Service Call, other 0.3 11/15/2015 30046 2015-001192 17:21 120 N STATE ST Removal of victim(s) from stalled elevator 0.4 11/15/2015 30046 2015-001193 17:34 424 OLYMPIA DR Brush or brush-and-grass mixture fire 0.7 11/15/2015 30046 2015-001194 17:34 112 S QUEEN ST Smoke or odor removal 0.6 11/16/2015 30046 2015-001195 19:23 BICENTENNIAL BLVD Good intent call, other 0.2 Date: 01/07/2016 Page: 1 Time:13:19

Date FDID Incident# Alarm ### Address Suite Type Lgth 11/17/2015 30046 2015-001196 10:30 305 ALDER RD System malfunction, other 0.3 11/17/2015 30046 2015-001197 19:44 18 GREENHILL AVE Cooking fire, confined to container 0.3 11/17/2015 30046 2015-001198 20:27 15 HOUSTON ST Chimney or flue fire, confined to chimney or flue 0.4 11/17/2015 30046 2015-001199 22:35 120 N STATE ST Dispatched & canceled en route 0.0 11/18/2015 30046 2015-001200 08:48 US 113 & SR 10 & SR1 Good intent call, other 0.5 11/18/2015 30046 2015-001201 12:23 1365 N DUPONT HWY 3054 Smoke detector activation due to malfunction 0.6 11/18/2015 30046 2015-001202 12:24 509 CHANCE ROAD Cover assignment, standby, moveup 3.3 11/18/2015 30046 2015-001203 15:43 100 LAKEVIEW DR Alarm system activation, no fire - unintentional 0.2 11/18/2015 30046 2015-001204 22:58 156 LEXINGTON PL Smoke detector activation, no fire - unintentional 0.4 11/19/2015 30046 2015-001205 00:59 202 BAY TREE RD A Service Call, other 0.4 11/19/2015 30046 2015-001206 20:56 233 W LOOCKERMAN ST Smoke detector activation due to malfunction 0.5 11/20/2015 30046 2015-001207 12:01 111 S NEW ST Gas leak (natural gas or LPG) 0.6 11/20/2015 30046 2015-001208 16:47 ORCHARD AVE Good intent call, other 0.4 11/21/2015 30046 2015-001209 03:37 125 HAMAN DR Smoke scare, odor of smoke 0.6 11/21/2015 30046 2015-001210 10:45 120 N STATE ST Smoke detector activation, no fire - unintentional 0.1 11/21/2015 30046 2015-001211 18:49 1525 MCKEE RD False alarm or false call, other 0.4 11/21/2015 30046 2015-001212 23:03 319 BILLY MITCHELL LN Good intent call, other 0.7 11/23/2015 30046 2015-001213 01:08 1200 N DUPONT HWY Removal of victim(s) from stalled elevator 0.4 11/23/2015 30046 2015-001214 05:29 7221 PEARSONS CORNER ROAD Cover assignment, standby, moveup 2.2 11/23/2015 30046 2015-001215 11:10 740 S NEW ST Service Call, other 0.2 11/24/2015 30046 2015-001216 13:55 1525 MCKEE RD False alarm or false call, other 0.3 11/24/2015 30046 2015-001217 14:01 120 N STATE ST Smoke detector activation due to malfunction 0.2 11/24/2015 30046 2015-001218 19:13 150 SAULSBURY RD Alarm system activation, no fire - unintentional 0.4 11/24/2015 30046 2015-001219 23:28 348 N DUPONT HWY Building fire 2.1 11/26/2015 30046 2015-001220 09:28 90 VILLAGE DR Cooking fire, confined to container 0.3 11/26/2015 30046 2015-001221 11:49 644 S QUEEN ST 106 Smoke detector activation due to malfunction 0.3 11/26/2015 30046 2015-001222 15:51 140 HAMAN DR Building fire 1.6 11/27/2015 30046 2015-001223 01:44 1200 N DUPONT HWY System malfunction, other 0.0 11/27/2015 30046 2015-001224 18:27 1420 MCKEE RD FRON Smoke detector activation, no fire - unintentional 0.4 11/28/2015 30046 2015-001225 17:41 ROSE VALLEY SCHOOL RD Extrication of victim(s) from vehicle 0.6 11/28/2015 30046 2015-001226 18:17 437 BARRISTER PLACE Service Call, other 0.6 11/28/2015 30046 2015-001227 18:29 112 SHADOW CT Electrical wiring/equipment problem, other 0.3 Total Number of Incidents: 91 Total Length of Incidents: 45.4 Hours

3:15 PM Robbins Hose Company # 1, Inc. 12/12/15 Accrual Basis Profit & Loss Detail November 2015 Type Date Num Name Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 11/08/2015 1440 Atlantic Emergency Solutions Check 11/08/2015 1444 Kunkel Auto Supply Check 11/13/2015 1446 Atlantic Emergency Solutions Check 11/13/2015 1446 Atlantic Emergency Solutions Check 11/13/2015 1446 Atlantic Emergency Solutions Check 11/13/2015 1446 Atlantic Emergency Solutions Check 11/13/2015 1448 Dover Automotive Check 11/13/2015 1449 Fail Safe Testing Check 11/20/2015 1450 Atlantic Emergency Solutions Total Apparatus Repairs & Maintenance Electricity Check 11/08/2015 1442 City of Dover Utility Check 11/13/2015 1447 City of Dover Utility Total Electricity Heating Expenses- Gas Check 11/08/2015 1441 Chesapeake Utilities Check 11/08/2015 1441 Chesapeake Utilities Total Heating Expenses- Gas Office Supplies Check 11/20/2015 1453 Staples Total Office Supplies Program Expenses Check 11/20/2015 1451 ESI Equipment, Inc. Check 11/28/2015 1456 Fail Safe Testing Total Program Expenses Small Tools Check 11/08/2015 1445 T & T Small Engines Check 11/08/2015 1445 T & T Small Engines Check 11/27/2015 1454 Rommel's ACE Check 11/27/2015 1454 Rommel's ACE Check 11/27/2015 1454 Rommel's ACE Total Small Tools Telephone Check 11/28/2015 1455 Verizon Wireless Total Telephone Training & Travel Expenses Page 1 of 6

3:15 PM Robbins Hose Company # 1, Inc. 12/12/15 Accrual Basis Profit & Loss Detail November 2015 Type Date Num Name Check 11/08/2015 1443 Delaware State Fire School Total Training & Travel Expenses Uniforms Check 11/20/2015 1452 Municipal Emergency Services Total Uniforms Water/Sewer Check 11/08/2015 1442 City of Dover Utility Check 11/08/2015 1442 City of Dover Utility Check 11/13/2015 1447 City of Dover Utility Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 2 of 6

3:15 PM Robbins Hose Company # 1, Inc. 12/12/15 Accrual Basis Profit & Loss Detail November 2015 Memo Clr Split Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Ladder 1 LDH valve rebuilt City Fund Account Invoice # 056479616- Hyper wash City Fund Account 10882DEL- Eng 3 fuel guage City Fund Account 10877DEL- Eng 6 DOT- numerous problems City Fund Account 1302DEL- Eng 4 lens City Fund Account 1307DEL- Eng 4 lens clip City Fund Account Invoice # 752871 City Fund Account Annual HoseTesting City Fund Account Invoice # 10914DEL- Utility 2 Auto Eject system City Fund Account Total Apparatus Repairs & Maintenance Electricity Acct # 44343-32052 City Fund Account Acct # 44255-31966 City Fund Account Total Electricity Heating Expenses- Gas Acct # 01-72348-3180-1- Station 1 City Fund Account Acct # 01-300566-14195-1- Station 2 City Fund Account Total Heating Expenses- Gas Office Supplies 6035 5178 2028 2647 City Fund Account Total Office Supplies Program Expenses Annual Holmatro Tool Maintenance City Fund Account Fire Hose Testing- balance due City Fund Account Total Program Expenses Small Tools Invoice # 79872- Cutters Edge- R-1 City Fund Account Invoice # 79873- Chain Saw- R-1 City Fund Account Ref- 44690 City Fund Account Ref- 44717 City Fund Account Ref- 911780 City Fund Account Total Small Tools Telephone IPAD charges from 10/21 to 11/20 City Fund Account Total Telephone Training & Travel Expenses Page 3 of 6

3:15 PM Robbins Hose Company # 1, Inc. 12/12/15 Accrual Basis Profit & Loss Detail November 2015 Memo Clr Split Hazmat-Cooper/Basic F/F-Ladwig/Vehicle Rescue-Cooper,DCity Fund Account Total Training & Travel Expenses Uniforms Invoice # 00685766_SNV- Size 14 boots City Fund Account Total Uniforms Water/Sewer Acct # 44345-32054 City Fund Account Acct # 44341-32050 City Fund Account Acct # 44253-31964 City Fund Account Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 4 of 6

3:15 PM Robbins Hose Company # 1, Inc. 12/12/15 Accrual Basis Profit & Loss Detail November 2015 Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance 2,780.11 2,780.11 131.53 2,911.64 402.97 3,314.61 10,252.74 13,567.35 67.69 13,635.04 16.56 13,651.60 30.40 13,682.00 4,756.25 18,438.25 2,841.38 21,279.63 Total Apparatus Repairs & Maintenance 21,279.63 21,279.63 Electricity 2,784.68 2,784.68 476.28 3,260.96 Total Electricity 3,260.96 3,260.96 Heating Expenses- Gas 747.63 747.63 62.93 810.56 Total Heating Expenses- Gas 810.56 810.56 Office Supplies 85.97 85.97 Total Office Supplies 85.97 85.97 Program Expenses 2,082.00 2,082.00 93.75 2,175.75 Total Program Expenses 2,175.75 2,175.75 Small Tools 22.10 22.10 86.00 108.10 41.45 149.55 36.94 186.49 1.18 187.67 Total Small Tools 187.67 187.67 Telephone 300.20 300.20 Total Telephone 300.20 300.20 Training & Travel Expenses Page 5 of 6

3:15 PM Robbins Hose Company # 1, Inc. 12/12/15 Accrual Basis Profit & Loss Detail November 2015 Amount Balance 570.00 570.00 Total Training & Travel Expenses 570.00 570.00 Uniforms 336.71 336.71 Total Uniforms 336.71 336.71 Water/Sewer 59.50 59.50 14.49 73.99 23.98 97.97 Total Water/Sewer 97.97 97.97 Total Expense 29,105.42 29,105.42 Net Ordinary Income -29,105.42 -29,105.42 Net Income -29,105.42 -29,105.42 Page 6 of 6

FY 15-16 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 85,300.00 $ 72,496.99 $ 12,803.01 Building Maintenace Supplies $ 1,500.00 $ 95.80 $ 1,404.20 Command Vehicle $ 50,000.00 $ 46,973.93 $ 3,026.07 Contractual Services $ 10,500.00 $ 10,500.00 Electricity $ 45,000.00 $ 19,745.85 $ 25,254.15 Gasoline $ 20,000.00 $ 3,923.96 $ 16,076.04 Heating Expenses- Gas $ 16,000.00 $ 2,192.98 $ 13,807.02 Medical Supplies $ 1,000.00 $ 1,000.00 Office Supplies $ 2,000.00 $ 195.78 $ 1,804.22 Other Equipment Repairs $ 2,000.00 $ 76.89 $ 1,923.11 Program Expenses $ 37,000.00 $ 15,314.57 $ 21,685.43 Radio Repairs $ 2,000.00 $ 792.40 $ 1,207.60 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 4,500.00 $ 253.67 $ 4,246.33 Telephone $ 10,000.00 $ 3,293.65 $ 6,706.35 Training & Travel $ 10,000.00 $ 1,095.00 $ 8,905.00 Uniforms & Firefighting Gear $ 30,000.00 $ 1,051.02 $ 28,948.98 Water/ Sewer $ 3,000.00 $ 567.30 $ 2,432.70 Balance as of 11/30/15

MONTHLY REPORT DECEMBER 2015

Date Range: From 12/01/2015 to 12/31/2015 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 12/01/2015 30046 2015-001228 20:03 204 N CAROLINE PL Smoke detector activation, no fire - unintentional 0.4 12/02/2015 30046 2015-001229 06:04 413 COURT ST A Unintentional transmission of alarm, other 0.4 12/02/2015 30046 2015-001230 12:05 10 FAIRWAY LAKES DR B Building fire 0.4 12/02/2015 30046 2015-001231 14:23 125 RODRIC TERR Cooking fire, confined to container 0.4 12/03/2015 30046 2015-001232 06:51 1200 N DUPONT HWY Dispatched & canceled en route 0.0 12/03/2015 30046 2015-001233 09:10 35 LOOCKERMAN PLAZA Good intent call, other 0.2 12/03/2015 30046 2015-001234 10:23 10 FAIRWAY LAKES DR G Trash or rubbish fire, contained 0.3 12/03/2015 30046 2015-001235 18:35 400 N DUPONT HWY G Malicious, mischievous false call, other 0.6 12/04/2015 30046 2015-001236 21:58 1107 DWIGHT CT Public service assistance, other 0.4 12/04/2015 30046 2015-001237 23:58 1100 S LITTLE CREEK RD Alarm system sounded due to malfunction 0.5 12/05/2015 30046 2015-001238 07:05 28 CARNOUSTIE RD Good intent call, other 0.5 12/05/2015 30046 2015-001239 12:21 3 ROCKFORD CROSSING Excessive heat, scorch burns with no ignition 1.3 12/05/2015 30046 2015-001240 13:37 814 PERSIMMON TREE LN Electrical wiring/equipment problem, other 0.4 12/05/2015 30046 2015-001241 22:27 255 WEBBS LN B Smoke or odor removal 0.9 12/06/2015 30046 2015-001242 08:02 1298 E DIVISION ST Public service assistance, other 0.5 12/06/2015 30046 2015-001243 17:04 276 FIDDLERS GREEN Electrical wiring/equipment problem, other 0.3 12/06/2015 30046 2015-001244 20:36 1200 N DUPONT HWY System malfunction, other 0.1 12/07/2015 30046 2015-001245 01:59 27 HERITAGE DR Public service assistance, other 0.5 12/07/2015 30046 2015-001246 13:28 1574 N DUPONT HWY Gas leak (natural gas or LPG) 0.4 12/07/2015 30046 2015-001247 13:32 225 S STATE ST Smoke detector activation, no fire - unintentional 0.1 12/07/2015 30046 2015-001248 15:46 540 S DUPONT HWY Outside rubbish fire, other 0.2 12/07/2015 30046 2015-001249 17:48 400 COURT ST Removal of victim(s) from stalled elevator 0.3 12/07/2015 30046 2015-001250 21:24 1300 S FARMVIEW DR A Smoke detector activation due to malfunction 0.4 12/08/2015 30046 2015-001251 04:40 132 S NEW ST Good intent call, other 0.2 12/08/2015 30046 2015-001252 15:58 25 THE GREEN Alarm system sounded due to malfunction 0.2 12/08/2015 30046 2015-001253 18:08 101 BABB DR Cooking fire, confined to container 0.4 12/08/2015 30046 2015-001254 22:09 141 QUAIL HOLLOW DR Smoke detector activation due to malfunction 0.8 12/09/2015 30046 2015-001255 03:03 17 PATRIOT DR Good intent call, other -12.3 12/09/2015 30046 2015-001256 07:51 1300 S FARMVIEW DR I Smoke detector activation, no fire - unintentional 0.3 12/09/2015 30046 2015-001257 19:18 625 NIMITZ RD False alarm or false call, other 0.3 12/09/2015 30046 2015-001258 23:10 213 N BRADFORD ST Dispatched & canceled en route 0.1 12/10/2015 30046 2015-001259 00:08 120 N STATE ST Dispatched & canceled en route 0.2 12/10/2015 30046 2015-001260 02:55 1200 N DUPONT HWY Dispatched & canceled en route 0.2 12/10/2015 30046 2015-001261 14:51 1225 WALKER RD 0.2 12/10/2015 30046 2015-001262 17:17 147 WILLIS RD Public service assistance, other 0.4 12/10/2015 30046 2015-001263 19:24 48 SPRUANCE RD 0.3 12/10/2015 30046 2015-001264 20:32 347 COLD SPRING PL Gasoline or other flammable liquid spill 0.4 12/11/2015 30046 2015-001265 06:42 680 BAY RD Gasoline or other flammable liquid spill 0.9 12/11/2015 30046 2015-001266 11:19 1679 S STATE ST Ring or jewelry removal 0.9 12/11/2015 30046 2015-001267 17:04 123 WILLIS RD Gas leak (natural gas or LPG) 0.8 12/11/2015 30046 2015-001268 20:12 101 N CAROLINE PL 101 CO detector activation due to malfunction 0.3 12/12/2015 30046 2015-001269 08:18 562 CRAWFORD AVE Smoke detector activation, no fire - unintentional 0.4 12/12/2015 30046 2015-001270 13:41 1300 S FARMVIEW DR D Malicious, mischievous false call, other 1.5 12/12/2015 30046 2015-001271 15:01 648 INDEPENDENCE BLVD Good intent call, other 0.2 12/12/2015 30046 2015-001272 15:29 562 CRAWFORD AVE Smoke detector activation due to malfunction 0.1 12/12/2015 30046 2015-001273 17:09 1365 N DUPONT HWY 5000 Smoke detector activation due to malfunction 0.5 12/13/2015 30046 2015-001274 16:18 110 SPRINGFIELD WAY Good intent call, other 0.4 12/13/2015 30046 2015-001275 20:31 155 WILLIS RD Good intent call, other 0.5 12/14/2015 30046 2015-001276 06:49 1200 N DUPONT HWY Unintentional transmission of alarm, other 0.0 12/14/2015 30046 2015-001277 16:02 S DUPONT HWY & RIVER RD EXT Outside rubbish fire, other 0.6 12/14/2015 30046 2015-001278 17:42 970 WHATCOAT DR Cooking fire, confined to container 0.4 12/14/2015 30046 2015-001279 19:08 S STATE ST & S DUPONT HWY Motor vehicle accident with injuries 0.2 12/15/2015 30046 2015-001280 06:27 1018 MONROE TERRACE Smoke detector activation, no fire - unintentional 0.3 12/15/2015 30046 2015-001283 13:55 471 SANTA FE DR System malfunction, other 0.4 12/15/2015 30046 2015-001284 14:47 W DIVISION ST & S STATE ST Motor vehicle accident with injuries 0.4 12/15/2015 30046 2015-001285 16:11 STATE ROUTE 1 Good intent call, other 0.5 12/15/2015 30046 2015-001286 20:37 UPLAND AVE Hazardous condition, other 0.3 12/16/2015 30046 2015-001287 08:50 36 COURTSIDE DR A Good intent call, other 0.2 12/17/2015 30046 2015-001288 01:51 255 WEBBS LN E Smoke scare, odor of smoke 0.4 Date: 01/05/2016 Page: 1 Time:09:23

Date FDID Incident# Alarm ### Address Suite Type Lgth 12/17/2015 30046 2015-001289 11:34 724 S WEST ST Smoke detector activation, no fire - unintentional 0.2 12/17/2015 30046 2015-001290 12:59 SR1 & EXIT 95 Gasoline or other flammable liquid spill 0.8 12/17/2015 30046 2015-001291 13:00 105 MONT BLANC BLVD Alarm system activation, no fire - unintentional 0.5 12/17/2015 30046 2015-001292 16:55 S STATE ST Extrication of victim(s) from vehicle 0.6 12/17/2015 30046 2015-001293 18:31 848 WOODCREST DR BLDG C CO detector activation due to malfunction 0.1 12/17/2015 30046 2015-001294 22:17 27 HERITAGE DR Smoke detector activation, no fire - unintentional 0.3 12/18/2015 30046 2015-001295 08:20 724 S WEST ST Alarm system activation, no fire - unintentional 0.1 12/18/2015 30046 2015-001296 09:23 1211 N DUPONT HWY D Alarm system activation, no fire - unintentional 0.4 12/18/2015 30046 2015-001297 12:09 330 FREAR DR Electrical wiring/equipment problem, other 0.5 12/19/2015 30046 2015-001298 15:41 400 COUNTRY DR Malicious, mischievous false call, other 0.3 12/19/2015 30046 2015-001299 17:16 1196 DETES DR Public service assistance, other 0.3 12/19/2015 30046 2015-001300 21:59 217 MILLCHOP LN 1.4 12/20/2015 30046 2015-001301 06:12 85 CHATHAM CT Good intent call, other 0.5 12/20/2015 30046 2015-001302 13:21 1300 S FARMVIEW DR C 0.2 12/20/2015 30046 2015-001303 22:14 344 UNITED WAY Gas leak (natural gas or LPG) 0.5 12/21/2015 30046 2015-001304 13:28 121 S STATE ST Unintentional transmission of alarm, other 0.1 12/21/2015 30046 2015-001305 14:04 526 FULTON ST 0.4 12/21/2015 30046 2015-001306 17:46 1 DOVER HIGH DRIVE Removal of victim(s) from stalled elevator 0.6 12/21/2015 30046 2015-001307 19:00 19 SENATOR AVE Building fire 1.1 12/22/2015 30046 2015-001308 07:59 724 S WEST ST Smoke detector activation due to malfunction 0.5 12/22/2015 30046 2015-001309 08:05 105 LADY BUG DR Unintentional transmission of alarm, other 0.7 12/22/2015 30046 2015-001310 11:17 1121 FORREST AVE Gasoline or other flammable liquid spill 0.5 12/22/2015 30046 2015-001311 15:08 101 BABB DR Unintentional transmission of alarm, other 0.2 12/22/2015 30046 2015-001312 18:31 1225 N DUPONT HWY System malfunction, other 0.5 12/23/2015 30046 2015-001313 16:19 1141 N DUPONT HWY 101 Motor vehicle accident with injuries 0.5 12/23/2015 30046 2015-001314 21:31 110 S NEW ST Smoke detector activation due to malfunction 0.3 12/23/2015 30046 2015-001315 23:26 120 N STATE ST Dispatched & canceled en route 0.1 12/24/2015 30046 2015-001316 05:59 1061 S LITTLE CREEK RD Fire in mobile home used as fixed residence 2.3 12/24/2015 30046 2015-001317 10:47 535 FAIRVIEW AVE Excessive heat, scorch burns with no ignition 0.2 12/24/2015 30046 2015-001318 10:57 51 WEBBS LN N Electrical wiring/equipment problem, other 0.6 12/24/2015 30046 2015-001319 14:23 1225 N DUPONT HWY System malfunction, other 0.3 12/25/2015 30046 2015-001320 01:58 1225 N DUPONT HWY System malfunction, other 0.4 12/25/2015 30046 2015-001321 16:10 55 CHATHAM CT Detector activation, no fire - unintentional 0.3 12/25/2015 30046 2015-001322 16:54 1136 BAY RD Electrical wiring/equipment problem, other 0.3 12/25/2015 30046 2015-001323 17:12 39 MAPLE DALE RD Good intent call, other 0.5 12/26/2015 30046 2015-001324 04:59 1111 S DUPONT HWY System malfunction, other 0.4 12/26/2015 30046 2015-001325 10:36 1111 S DUPONT HWY System malfunction, other 0.5 12/26/2015 30046 2015-001326 17:04 SAULSBURY RD 0.0 12/27/2015 30046 2015-001327 11:58 423 SUSSEX AVE Good intent call, other 0.4 12/27/2015 30046 2015-001328 18:11 30 CARVER RD Building fire 2.2 12/27/2015 30046 2015-001329 18:45 104 S NEW ST Smoke detector activation due to malfunction 0.3 12/28/2015 30046 2015-001330 01:12 SCARBOROUGH RD 1.6 12/28/2015 30046 2015-001331 19:10 635 KENTLAND AVE Cooking fire, confined to container 0.3 12/28/2015 30046 2015-001332 20:08 401 S GOVERNORS AVE Breakdown of light ballast 0.2 12/29/2015 30046 2015-001333 00:31 1122 GARFIELD DR 1.7 12/29/2015 30046 2015-001334 05:46 100 SCULL TERR Smoke detector activation, no fire - unintentional 0.6 12/29/2015 30046 2015-001335 20:45 778 BAY RD Special type of incident, other 0.3 12/30/2015 30046 2015-001336 10:00 834 S GOVERNORS AVE No incident found on arrival at dispatch address 0.1 12/30/2015 30046 2015-001337 14:22 110 HAMAN DR System malfunction, other 0.3 12/30/2015 30046 2015-001338 15:42 62 FREEDOM DR Smoke detector activation, no fire - unintentional 0.3 12/31/2015 30046 2015-001339 00:53 1420 COLLEGE ROAD Oil or other combustible liquid spill 0.3 12/31/2015 30046 2015-001340 09:09 1234 S GOVERNORS AVE System malfunction, other 0.2 12/31/2015 30046 2015-001341 09:22 1525 MCKEE RD. Sprinkler activation, no fire - unintentional 0.8 12/31/2015 30046 2015-001342 09:25 1757 KENTON RD Good intent call, other 0.2 12/31/2015 30046 2015-001343 13:17 2 WAYNE DR Smoke detector activation, no fire - unintentional 0.3 12/31/2015 30046 2015-001344 15:25 S NEW ST Motor vehicle accident with no injuries. 0.2 12/31/2015 30046 2015-001345 18:24 167 IRMA STREET Water problem, other 0.1 Total Number of Incidents: 116 Total Length of Incidents: 39.7 Hours

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Type Date Num Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 12/11/2015 1461 Check 12/11/2015 1464 Check 12/11/2015 1464 Check 12/11/2015 1464 Check 12/11/2015 1464 Check 12/11/2015 1465 Check 12/11/2015 1469 Check 12/12/2015 1471 Check 12/12/2015 1472 Check 12/12/2015 1473 Total Apparatus Repairs & Maintenance Building Maintenance Supplies Check 12/22/2015 1474 Total Building Maintenance Supplies Electricity Check 12/04/2015 1458 Check 12/11/2015 1463 Total Electricity Gasoline Check 12/04/2015 1459 Check 12/04/2015 1459 Check 12/22/2015 1474 Check 12/22/2015 1474 Total Gasoline Heating Expenses- Gas Check 12/04/2015 1457 Check 12/11/2015 1462 Total Heating Expenses- Gas Medical Supplies & Physicals Check 12/11/2015 1467 Total Medical Supplies & Physicals Office Supplies Check 12/04/2015 1459 Check 12/22/2015 1474 Check 12/24/2015 1478 Total Office Supplies Page 1 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Type Date Num Program Expenses Check 12/11/2015 1468 Total Program Expenses Telephone Check 12/04/2015 1459 Check 12/04/2015 1459 Check 12/22/2015 1474 Check 12/22/2015 1474 Total Telephone Training & Travel Expenses Check 12/04/2015 1460 Check 12/04/2015 1460 Check 12/12/2015 1470 Check 12/22/2015 1477 Check 12/22/2015 1477 Total Training & Travel Expenses Uniforms Check 12/11/2015 1466 Check 12/22/2015 1475 Check 12/22/2015 1476 Check 12/22/2015 1476 Check 12/22/2015 1476 Total Uniforms Water/Sewer Check 12/04/2015 1458 Check 12/04/2015 1458 Check 12/11/2015 1463 Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 2 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Name Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Atlantic Emergency Solutions Dover Automotive Dover Automotive Dover Automotive Dover Automotive Delaware Tire Henry Tire Services Atlantic Emergency Solutions ESECO Kunkel Auto Supply Total Apparatus Repairs & Maintenance Building Maintenance Supplies City of Dover Total Building Maintenance Supplies Electricity City of Dover Utility City of Dover Utility Total Electricity Gasoline City of Dover City of Dover City of Dover City of Dover Total Gasoline Heating Expenses- Gas Chesapeake Utilities Chesapeake Utilities Total Heating Expenses- Gas Medical Supplies & Physicals Southeastern Emergency Equipment Total Medical Supplies & Physicals Office Supplies City of Dover City of Dover Staples Total Office Supplies Page 3 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Name Program Expenses Witmer Public Safety Total Program Expenses Telephone City of Dover City of Dover City of Dover City of Dover Total Telephone Training & Travel Expenses Delaware State Fire School Delaware State Fire School International Academies of Emergecy Dispa Delaware State Fire School Delaware State Fire School Total Training & Travel Expenses Uniforms Rush Uniform D.E. Williams Dover Army-Navy Store Dover Army-Navy Store Dover Army-Navy Store Total Uniforms Water/Sewer City of Dover Utility City of Dover Utility City of Dover Utility Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 4 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Memo Clr Split Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Inv- 10947DEL- Eng 3 dash lights City Fund Account Invoice # 759000 City Fund Account Invoice # 759025 City Fund Account Invoice # 761671 City Fund Account Invoice # 761751 City Fund Account Invoice # 240947- Car 15 tires City Fund Account Tires for Ladder 1 City Fund Account 600 series LED Red flashers- 3 City Fund Account Elbox pipe for Engine 7 City Fund Account Invoice # 056481982 City Fund Account Total Apparatus Repairs & Maintenance Building Maintenance Supplies 12 bags of absorbent City Fund Account Total Building Maintenance Supplies Electricity Acct # 44343-32052 City Fund Account Acct # 44255-31966 City Fund Account Total Electricity Gasoline Unleaded fuel City Fund Account Bio-Diesel City Fund Account Unleaded fuel City Fund Account Bio-Diesel City Fund Account Total Gasoline Heating Expenses- Gas Station 2 from 10/27 to 11/24 City Fund Account Station 1 from 11/03 to 12/03 City Fund Account Total Heating Expenses- Gas Medical Supplies & Physicals Invoice # 612137 City Fund Account Total Medical Supplies & Physicals Office Supplies Postage- Oct. City Fund Account Postage City Fund Account Misc supplies City Fund Account Total Office Supplies Page 5 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Memo Clr Split Program Expenses Invoice # 1659652- O2 sensor City Fund Account Total Program Expenses Telephone Verizon Oct. phone charges City Fund Account Cavalier Oct. phone charges City Fund Account Verizon November charges City Fund Account Cavalier November charges City Fund Account Total Telephone Training & Travel Expenses Invoice # 16-1656 City Fund Account Invoice # 16-1655 City Fund Account Greg Parsell- Fire CDE Quiz City Fund Account Johnnie Moore- Crew Leader City Fund Account Dave Knight & Jason Osika- Emer Med Response Refresh City Fund Account Total Training & Travel Expenses Uniforms Officer hats City Fund Account Officers helmet shields City Fund Account Invoice # 23533- Jacobs BDU shorts City Fund Account Invoice # 23568- Officers Uniforms City Fund Account Invoice # 23576- Officer patch removal City Fund Account Total Uniforms Water/Sewer Acct # 44345-32054 City Fund Account Acct # 44341-32050 City Fund Account Acct # 44253-31964 City Fund Account Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 6 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance 309.10 309.10 8.14 317.24 69.93 387.17 44.00 431.17 7.60 438.77 310.60 749.37 6,430.00 7,179.37 949.94 8,129.31 199.53 8,328.84 7.37 8,336.21 Total Apparatus Repairs & Maintenance 8,336.21 8,336.21 Building Maintenance Supplies 89.52 89.52 Total Building Maintenance Supplies 89.52 89.52 Electricity 2,561.30 2,561.30 438.01 2,999.31 Total Electricity 2,999.31 2,999.31 Gasoline 315.97 315.97 975.45 1,291.42 283.49 1,574.91 491.26 2,066.17 Total Gasoline 2,066.17 2,066.17 Heating Expenses- Gas 122.17 122.17 659.56 781.73 Total Heating Expenses- Gas 781.73 781.73 Medical Supplies & Physicals 200.91 200.91 Total Medical Supplies & Physicals 200.91 200.91 Office Supplies 24.57 24.57 44.30 68.87 255.55 324.42 Total Office Supplies 324.42 324.42 Page 7 of 8

6:46 PM Robbins Hose Company # 1, Inc. 01/04/16 Accrual Basis Profit & Loss Detail December 2015 Amount Balance Program Expenses 208.80 208.80 Total Program Expenses 208.80 208.80 Telephone 279.66 279.66 23.09 302.75 279.03 581.78 23.19 604.97 Total Telephone 604.97 604.97 Training & Travel Expenses 200.00 200.00 75.00 275.00 5.00 280.00 100.00 380.00 70.00 450.00 Total Training & Travel Expenses 450.00 450.00 Uniforms 323.70 323.70 1,042.00 1,365.70 80.85 1,446.55 659.40 2,105.95 3.00 2,108.95 Total Uniforms 2,108.95 2,108.95 Water/Sewer 50.50 50.50 5.00 55.50 23.98 79.48 Total Water/Sewer 79.48 79.48 Total Expense 18,250.47 18,250.47 Net Ordinary Income -18,250.47 -18,250.47 Net Income -18,250.47 -18,250.47 Page 8 of 8

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” December 2015

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 February 8, 2016 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of December 2015: COMPLAINTS Total complaints received through December 31st, numbered 39,391, this is an increase of 3,942 complaints over the same time period last year. 50,000 39,391 40,000 34,783 36,058 35,678 35,449 30,000 20,000 10,000 0 2011 2012 2013 2014 2015 CRIMINAL INVESTIGATIONS 50 40 Cases Reported in December 30 Cases Cleared in December 20 14 14 11 6 Cases Cleared from Previous 4 6 7 10 0 2 3 3 Months 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death

Report to Mayor and Council December 2015 Page 3 COMMUNITY POLICING - SAFE STREETS, QUALITY OF LIFE (QOL) & CADETS SAFE STREETS ENFORCEMENT & Contacts QOL ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 13 CADETS Contacts WARRANTS ON FILE 0 PARKING 41 BIKE ON SIDEWALK 0 DCO’S 63 CITY PARK VIOLATIONS 0 OPEN CONTAINER 11 CRIMINAL ARRESTS 52 LOUD NOISE 0 DRUG RELATED ARRESTS 11 LEWDNESS 0 LOUD MUSIC 0 OTHER 11 MISCELLANEOUS VIOLATIONS 0 BUSINESSES CONTACTED 137 PARKING VIOLATIONS 0 LIBRARY CHECKS 18 PEDDLER 0 COMPLAINTS ASSIGNED 183 MEETINGS 89 SPECIAL EVENT 5 GUNS 3 TOTAL CONTACTS 469 CURFEW CHECKS 61 CRIME PREVENTION CHECK 0 TRAFFIC ARRESTS 18 WARNINGS 1 FUGITIVE 8 PROSTITUTION 1 TOTAL CONTACTS 257 TRAFFIC ARRESTS The department issued 13,483 traffic citations through this reporting period. This is a decrease of 3,529 citations over the number issued during the same period last year. 25,000 19,197 20,000 16,954 17,012 16,055 13,483 15,000 10,000 5,000 0 2011 2012 2013 2014 2015

Report to Mayor and Council December 2015 Page 4 TRAFFIC CRASHES Through December 31st, Dover Police investigated 1,889 traffic crashes. This is a decrease of 40 2,500 1,986 1,989 1,889 crashes investigated during the same period last 1,805 1,929 2,000 year. 1,500 1,000 500 0 2011 2012 2013 2014 2015 911 CENTER During the month of November, the Dover Police Department handled a total of 9,534, calls 28% averaging 308 calls per day. Dispatchers handled 2,512 calls on the 911 wireless lines, 568 calls on the 911 landlines, and 216 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,238 were 911 Landline administrative calls. VolP 64% 6% Administrative 2% CITY ORDINANCE SUMMONS 9,000 Through December 31st, we issued 6,309 8,000 city ordinance summons, a decrease of 7,000 1,358 summonses over the same period last 6,000 year. *Note: Of those summonses issued in 5,000 December, 10 DCO’s were issued for 4,000 3,000 handicapped parking violations, 2 for fire 2,000 lane parking violations, 80 for false alarms 1,000 (0, for 1-2, 55, for 3-5 alarms, 17, for 6-9 0 alarms, 4, for 10-15 alarms, and 4, for 16 or 2011 2012 2013 2014 2015 more alarms) and 0 for noise violations (0, ISSUED 8,268 7,312 7,564 7,667 6,309 for vehicle violations and 0, for residence PAID 5,283 5,555 4,762 5,549 3,669 violations).

Report to Mayor and Council December 2015 Page 5 SEX OFFENDER STATISTICS/DECEMBER MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 11 1023 10 4 TIER 3 11 1263 13 0 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 200 180 160 140 120 100 80 60 40 20 0 NOVEMBER DECEMBER TIER 2 187 179 TIER 3 78 77 Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police

City of Dover Capital Investment Plan Project Tracking Report Quarterly Report as of Dec 31, 2015 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 2,577,500 $ 512,900 $ 7,515,900 $ 3,900,700 $ 14,507,000 General Billings for Reimbursement of Expense - - 20,200 1,900,000 1,920,200 Debt Financing - - - - - Income from Sale of Assets 51,900 - - - 51,900 State Community Transportation Funds - 500,000 - - 500,000 Transfer from WW Impact Fee Reserve - - 165,000 - 165,000 Transfer from General Fund 2,625,400 - - - 2,625,400 Transfer from Operating Funds - - 3,300,000 3,500,000 6,800,000 Transfer from Parkland Reserve - - - - - Interest Income 5,000 - 25,000 26,700 56,700 Total Funding Sources (Unaudited) $ 5,259,800 $ 1,012,900 $ 11,026,100 $ 9,327,400 $ 26,626,200

City of Dover General Fund - Major CIP Projects Quarterly Report as of Dec 31, 2015 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2013 2 ST1304 M B/L Garrison Farm Improvements $ 2,000,000 $ 4,641,000 $ 3,696,029 $ 944,971 79.6% $ 1,496,500 $ 1,537,500 $ 592,448 $ 945,052 38.5% In Process Project approximately 98% complete 3 Totals - FY 2013 $ 2,000,000 $ 4,641,000 $ 3,696,029 $ 944,971 79.6% $ 1,496,500 $ 1,537,500 $ 592,448 $ 945,052 38.5% 4 5 FY 2015 6 FR1501 SCBA Equipment/Radios $ 588,800 $ 588,800 $ 588,632 $ 168 100.0% $ 300,200 $ 300,200 $ 299,981 $ 219 99.9% Complete 7 PR1501 Park & Playground Impr Equipment 66,000 66,000 - 66,000 0.0% 66,000 66,000 - 66,000 0.0% 8 ST1502 Streets, Alleys and Concrete Prog. 900,000 505,100 430,645 74,455 85.3% 441,500 322,200 247,657 74,543 76.9% Complete Final invoices recently coded 9 ST1503 Misc Emergency Street/Storm Repairs - 71,800 71,881 (81) 100.1% 35,000 31,800 31,791 9 100.0% Complete 10 ST1504 Old PW2 Site Improvements 535,000 561,500 187,347 374,153 33.4% 330,000 455,400 81,152 374,248 17.8% In Process Design work ongoing 75% level 11 ST1506 Stormwater Ditch Maintenance 15,000 15,000 13,284 1,716 88.6% 15,000 15,000 13,284 1,716 88.6% Complete Project continuing, approximately 95% 12 ST1508 G Stormwater Utility Planning 90,000 90,000 55,250 34,750 61.4% 82,400 82,400 47,600 34,800 57.8% In Process complete with study. 13 Totals - FY 2015 $ 2,194,800 $ 1,898,200 $ 1,347,038 $ 551,162 71.0% $ 1,270,100 $ 1,273,000 $ 721,465 $ 551,535 56.7% 14 15 FY 2016 16 --- Vehicles & Equipment $ 1,095,200 $ 1,113,800 $ 261,581 $ 852,220 23.5% $ 1,095,200 $ 1,113,800 $ 261,581 $ 852,220 23.5% In Process 17 FR1500 Annual Contribution to Robbins Hose 145,600 145,600 145,614 (14) 100.0% 145,600 145,600 145,614 (14) 100.0% Complete 18 GO1501 GOTP Farmhouse Demo/Project 35,000 35,000 27,605 7,395 0.0% 35,000 35,000 27,605 7,395 78.9% In Process 19 PD1601 Camera Monitoring Station 19,900 19,900 4,995 14,905 25.1% 19,900 19,900 4,995 14,905 25.1% In Process 20 ST1601 FY16 Street and Alley Program 1,000,000 925,000 - 925,000 0.0% 1,000,000 925,000 - 925,000 0.0% In Process Work underway, awaiting invoices 21 ST1603 Valve Replacement - Silver Lake Dam 60,000 60,000 - 60,000 0.0% 60,000 60,000 - 60,000 0.0% In Process Bids received, evaluating Received zero bids on last request, 22 ST1604 Salt Storage Barn (originally proj ST1303) 50,000 75,000 2,435 72,565 3.2% 75,000 75,000 2,435 72,565 3.2% In Process staff to rebid Project ongoing, work provided as 23 ST1605 Misc Emergency Street/Storm Repairs - 75,000 17,339 57,661 23.1% - 75,000 17,339 57,661 23.1% In Process emergencies arise. 24 Totals - FY 2016 $ 2,405,700 $ 2,449,300 $ 459,567 $ 1,989,733 18.8% $ 2,430,700 $ 2,449,300 $ 459,567 $ 1,989,733 18.8% 25 26 Grand Totals $ 6,600,500 $ 8,988,500 $ 5,502,634 $ 3,485,866 61.2% $ 5,197,300 $ 5,259,800 $ 1,773,480 $ 3,486,320 33.7% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.

City of Dover Community Transportation - Major CIP Projects Quarterly Report as of Dec 31, 2015 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2014 2 CT1405 Lakeview Drainage Study $ 24,400 $ 24,400 $ 19,657 $ 4,743 80.6% $ 6,300 $ 6,300 $ 1,470 $ 4,830 23.3% In Process Design work approximately 98% complete 3 Totals - FY 2014 $ 24,400 $ 24,400 $ 19,657 $ 4,743 80.6% $ 6,300 $ 6,300 $ 1,470 $ 4,830 23.3% 4 5 FY 2015 6 CT1562 Village of Cannon Mill Repavement $ 315,000 $ 386,900 $ 215,630 $ 171,270 55.7% $ 361,000 $ 361,000 $ 189,633 $ 171,367 52.5% Complete Work complete, awaiting final invoices 7 CT1599 Signage Agreement 2,700 2,700 2,520 180 93.3% 1,600 1,600 1,350 250 84.4% Complete 8 Totals - FY 2015 $ 317,700 $ 389,600 $ 218,150 $ 171,450 56.0% $ 362,600 $ 362,600 $ 190,983 $ 171,617 52.7% 9 10 FY 2016 11 CT1616 The Meadows $ 22,200 $ 22,200 $ - $ 22,200 0.0% $ 22,200 $ 22,200 $ - $ 22,200 0.0% In Process Concrete work has started, awaiting invoices 12 CT1627 FY16 Paving Projects 247,400 247,400 - 247,400 0.0% 247,400 247,400 - 247,400 0.0% In Process Contractor has started work, awaiting invoices 13 CT1632 FY16 Signs Projects 14,600 14,600 - 14,600 0.0% 14,600 14,600 - 14,600 0.0% In Process Materials ordered, awaiting delivery 14 CTxxxx Unapplied CT Projects (placeholder) 644,000 359,800 - 359,800 0.0% 144,000 359,800 - 359,800 0.0% 15 Totals - FY 2016 $ 928,200 $ 644,000 $ - $ 644,000 0.0% $ 428,200 $ 644,000 $ - $ 644,000 0.0% 16 17 Grand Totals $ 1,270,300 $ 1,058,000 $ 237,807 $ 820,193 22.5% $ 797,100 $ 1,012,900 $ 192,453 $ 820,447 19.0% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects Quarterly Report as of Dec 31, 2015 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2008 - FY 2013 Staff working on a memorandum of understanding with 2 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,556,000 $ 87,827 $ 2,468,173 3.4% $ 2,468,200 $ 2,468,200 $ - $ 2,468,200 0.0% In Process owner of property Project underway, approximately 98% complete. 3 WD1302 M Garrison Farm Water Storage Tank 2,695,000 4,677,000 4,628,870 48,130 99.0% 1,297,300 1,297,300 1,249,131 48,169 96.3% In Process Anticipated completion by early February. 4 WW1304 M Garrison Farm WW Improvements 2,000,000 3,738,400 3,311,645 426,755 88.6% 628,500 628,500 201,669 426,831 32.1% In Process Project underway, approximately 99% complete. 5 Totals - FY 2008 - FY 2013 $ 8,891,600 $ 10,971,400 $ 8,028,342 $ 2,943,058 73.2% $ 4,394,000 $ 4,394,000 $ 1,450,800 $ 2,943,200 33.0% 6 7 FY 2014 Project underway, general contractor and manufacturer 8 WW1206 Brandywine Pump Station $ 402,000 $ 375,600 $ 274,381 $ 101,219 73.1% $ 101,200 $ 101,200 $ - $ 101,200 0.0% In Process have stalled project. Contractor has mobilized, beginning site reconstruction. 9 WW1303 Westover PS 768,800 1,350,400 77,167 1,273,233 5.7% 1,292,400 1,292,400 19,165 1,273,235 1.5% In Process 10 Totals - FY 2014 $ 1,170,800 $ 1,726,000 $ 351,548 $ 1,374,452 20.4% $ 1,393,600 $ 1,393,600 $ 19,165 $ 1,374,435 1.4% 11 12 FY 2015 13 WQ1503 West Dover Connector Project $ 336,000 $ 338,800 $ 337,787 $ 1,013 99.7% $ 73,600 $ 76,400 $ 75,319 $ 1,081 98.6% Complete 14 WW1504 Lakeview Dr Pump Stn Replacement 450,000 408,400 266,837 141,563 65.3% 359,600 359,600 218,020 141,580 60.6% In Process Project approximately 98% complete. 15 WW1507 Retreat Pump Station Replacement 412,500 396,700 36,331 360,369 9.2% 360,500 360,500 157 360,343 0.0% In Process Project awarded. Notice to Proceed early February. 16 WW1509 West Dover Connector Road Utility Relo 922,000 922,300 922,221 79 100.0% 387,300 387,300 387,180 120 100.0% Complete 17 Totals - FY 2015 $ 2,120,500 $ 2,066,200 $ 1,563,176 $ 503,024 75.7% $ 1,181,000 $ 1,183,800 $ 680,676 $ 503,124 57.5% 18 19 FY 2016 20 --- R Vehicles & Equipment $ 409,500 $ 411,500 $ 305,651 $ 105,849 74.3% $ 103,700 $ 411,500 $ 305,651 $ 105,849 74.3% In Process Meters have been ordered. Approximately 40 meters 21 WD1600 Meter Replacement Project 300,000 300,000 15,833 284,167 5.3% 300,000 300,000 15,833 284,167 5.3% In Process replaced 22 WD1601 R Wellhead Redevelopment 82,500 82,500 51,625 30,875 62.6% 82,500 82,500 51,625 30,875 62.6% In Process Staff to meet with contractor on specific work soon. Staff has identified possible location of future well, 23 WD1605 Future Well Installation 80,000 80,000 - 80,000 0.0% 80,000 80,000 - 80,000 0.0% In Process await schedule to test. 24 WD1606 New Fence-Bayard Ave Water Tower 89,000 84,200 1,763 82,437 2.1% 89,000 84,200 1,763 82,437 2.1% Complete Final invoice paid in January 25 WD1607 R SCADA Equipment Tech Upgrade 83,000 83,000 - 83,000 0.0% 83,000 83,000 - 83,000 0.0% In Process Materials scheduled to be ordered soon. 26 WD1608 Shallow Well #7 Abandonment 15,000 15,000 8,815 6,185 58.8% 15,000 15,000 8,815 6,185 58.8% Complete Awaiting reimbursement by land owner. 27 WD1609 R WTP Process Improvements 284,400 284,400 73,497 210,903 25.8% 284,400 284,400 73,497 210,903 25.8% In Process Design work continuing. 28 WQ1601 R Water Quality Improvements 1,000,000 895,000 - 895,000 0.0% 1,000,000 895,000 - 895,000 0.0% In Process New Street to be bid out in February. Project ongoing, work provided as emergencies arise. 29 WQ1602 R/T Misc Emerg Water Quality Repairs - 75,000 42,691 32,309 56.9% - 75,000 42,691 32,309 56.9% In Process Staff awaiting invoice from Kent County to reimburse. 30 WQ1603 T Reimb KC for Water Main Increase - 30,000 - 30,000 0.0% - 30,000 - 30,000 0.0% In Process 31 WW1503 Hazzletteville Road Interceptor 755,000 462,100 - 462,100 0.0% 462,100 462,100 - 462,100 0.0% In Process Bids received, staff evaluating options. 32 WW1601 Inflow/Infiltration Removal 875,000 623,000 - 623,000 0.0% 875,000 623,000 - 623,000 0.0% In Process Additional projects under final review from DelDot 33 WW1602 Miscellaneous Pump Station Repairs 300,000 300,000 - 300,000 0.0% 300,000 300,000 - 300,000 0.0% Bids to be sent out in February. 34 WW1603 Rolling Acres PS Replacement 52,000 52,000 8,754 43,246 16.8% 52,000 52,000 8,754 43,246 16.8% In Process Design work underway, approx 75% complete. 35 WW1605 DE Ave Sanitary Sewer Extension 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 25,000 0.0% In Process Design work 98% complete, to be bid out in Feb. 36 WW1607 T US 13 East PS #7 Repairs - 97,000 - 97,000 0.0% - 97,000 - 97,000 0.0% In Process Awaiting materials to be delivered 37 WW1608 T St Jones River Sewer Repair - 50,000 - 50,000 0.0% - 50,000 - 50,000 0.0% In Process Work complete, awaiting final video from contractor. 38 WW1609 T McKee Tax Ditch Sewer Repair - 30,000 - 30,000 0.0% - 30,000 - 30,000 0.0% In Process Work complete, awaiting final video from contractor. Project ongoing, work provided as emergencies arise. 39 II1603 T Misc Emergency I&I Repairs - 75,000 5,820 69,180 7.8% - 75,000 5,820 69,180 7.8% In Process 40 Totals - FY 2016 $ 4,350,400 $ 4,054,700 $ 514,448 $ 3,540,252 12.7% $ 3,751,700 $ 4,054,700 $ 514,448 $ 3,540,252 12.7% 41 42 43 Grand Totals $ 16,533,300 $ 18,818,300 $ 10,457,515 $ 8,360,785 55.6% $ 10,720,300 $ 11,026,100 $ 2,665,089 $ 8,361,011 24.2% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is budgeted to start over each fiscal year. No carry forward. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project T = Transfer from blanket WQ or I&I original budget

City of Dover Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of Dec 31, 2015 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2012 - FY 2013 Work is completed. TSI and vibration testing 2 EG1212 M Unit 3 Turbine Inspection/Repair $ 1,760,000 $ 1,713,600 $ 1,699,848 $ 13,752 99.2% $ 53,500 $ 53,500 $ 39,700 $ 13,800 74.2% Complete completed. New Switchgear online, working minor issues with 3 EE1312 M General Scott Switchgear 1,155,000 1,155,000 221,200 933,800 19.2% 1,107,200 1,107,200 173,405 933,795 15.7% In Process vendor, 99% complete 4 Totals - FY 2012 - FY 2013 $ 2,915,000 $ 2,868,600 $ 1,921,048 $ 947,552 67.0% $ 1,160,700 $ 1,160,700 $ 213,105 $ 947,595 18.4% 5 6 FY 2014 7 EE1443 GOTP Transmission Line Relocation $ 550,000 $ 550,000 $ 304,853 $ 245,147 55.4% $ 408,500 $ 408,500 $ 163,326 $ 245,174 40.0% In Process Final bill discrepancy, close out when verified Mechanical and electrical work completed. Testing has been completed. Need to install protective closure around pump skid. Need to replace water 8 EG1416 M VanSant Capacity Increase 1,500,000 1,000,000 693,009 306,991 69.3% 492,200 492,200 185,169 307,031 37.6% In Process skid acid pumps. 9 Totals - FY 2014 $ 2,050,000 $ 1,550,000 $ 997,862 $ 552,138 64.4% $ 900,700 $ 900,700 $ 348,495 $ 552,205 38.7% 10 11 FY 2015 Boiler tube repairs, metallurgical analysis on failed tubes. Safety valve testing to be completed by end 12 EG1504 McKee Unit 3 Boiler System $ 890,000 $ 180,000 $ 107,990 $ 72,010 60.0% $ 80,800 $ 122,800 $ 50,703 $ 72,097 41.3% In Process of January 2016. 13 EG1506 McKee & VanSant Safety Improvement 52,000 52,000 33,776 18,224 65.0% 18,300 18,300 - 18,300 0.0% In Process 14 EE1500 69 kV Rebuild 393,500 330,500 18,182 312,319 5.5% 318,500 318,500 6,153 312,348 1.9% In Process Awaiting pole stakes and State verification of 15 EE1509 West Dover Connector 250,000 250,000 103,938 146,062 41.6% 155,800 155,800 9,729 146,071 6.2% In Process placement 16 EE1513 M Town Point Distribution Feeders 600,000 590,800 374,623 216,177 63.4% 350,000 350,000 133,786 216,214 38.2% In Process Phase 1 about 50% complete Contractor to install conduit to proceed, PS 17 EE1516 Chestnut Grove 299,000 255,000 118,999 136,001 46.7% 136,000 136,000 - 136,000 0.0% In Process completed 18 EE1522 Garrison Oak Park 184,000 184,000 166,523 17,477 90.5% 17,500 17,500 - 17,500 0.0% Complete 19 EE1525 Leander Lakes Apt Phase 1 73,000 73,000 45,658 27,342 62.5% 69,400 69,400 42,049 27,351 60.6% In Process Awaiting final approval on closing in electrical loop 20 EE1526 Playtex Addition 354,100 354,100 278,704 75,396 78.7% 150,000 150,000 74,568 75,432 49.7% In Process Complete but awaiting final concrete bill 21 EE1544 Nottingham Meadows 28,600 28,600 10,245 18,355 35.8% 26,600 26,600 8,234 18,366 31.0% Complete 23 EE1547 NBR Properties 16,600 14,200 14,012 188 98.7% 11,500 11,325 175 98.5% Complete 24 Totals - FY 2015 $ 3,154,400 $ 2,325,800 $ 1,280,761 $ 1,045,039 55.1% $ 1,322,900 $ 1,376,400 $ 336,547 $ 1,039,853 24.5% 25 26 FY 2016 27 --- R Metering Infrastructure $ 150,000 $ 150,000 $ - $ 150,000 0.0% $ 150,000 $ 150,000 $ - $ 150,000 0.0% In Process 28 --- R Vehicles & Equipment 464,300 464,300 155,858 308,442 33.6% 464,300 464,300 155,858 308,442 33.6% In Process 29 EG1601 McKee Building Equipment Replacement 42,000 42,000 3,863 38,137 9.2% 42,000 42,000 3,863 38,137 9.2% In Process Building heating modifications. Unit 3 ID fan motor inspection/repairs. TR-22 chart 30 EG1607 Unit 3 Auxilary Equipment 135,000 135,000 79,313 55,687 58.8% 135,000 135,000 79,313 55,687 58.8% In Process recorder replacement. Computers purchased and sent to VIM Technologies 31 EG1608 McKee & VanSant CEMS Upgrade 89,000 89,000 - 89,000 0.0% 89,000 89,000 - 89,000 0.0% In Process for imaging. Hydraulic system sequencing valve repairs, gas line 32 EG1609 VanSant Unit 11 Component Replacem 21,000 21,000 - 21,000 0.0% 21,000 21,000 - 21,000 0.0% In Process supply line regulators Front lobby access improvements, replace obsolete 2- 33 EG1610 R McKee/VanSant Safety & Compliance 157,000 157,000 - 157,000 0.0% 157,000 157,000 - 157,000 0.0% In Process way radios Expenditures have been in support of T&D 34 EG1611 McKee/VanSant Preserve Structure 215,000 215,000 4,707 210,293 2.2% 215,000 215,000 4,707 210,293 2.2% In Process transformer repairs. Work to be completed in spring 2016 outage. Note the project was changed from Unit #3 Circ Water Pipe Inspection to Van Sant Exhaust Plenum Replacement. Inspection was completed in 2012. 35 EG1612 Van Sant Exhaust Plenum Replacement 469,000 469,000 161,392 307,608 34.4% 469,000 469,000 161,392 307,608 34.4% In Process Scope of work to be determined. Inspection was completed in 2012. Scope of work to 36 EG1613 McKee Unit 3 Stack Repairs 485,000 485,000 - 485,000 0.0% 485,000 485,000 - 485,000 0.0% be determined. 37 EE1603 Transmission Line Maintenance Program 75,000 75,000 - 75,000 0.0% 75,000 75,000 - 75,000 0.0% In Process 38 EE1604 R Lighting Proj & Rehab 67,000 67,000 20,560 46,440 30.7% 67,000 67,000 20,560 46,440 30.7% In Process 69 kV Cable Replacement North Street 39 EE1605 (originally proj EE1520) 565,700 135,000 - 135,000 0.0% 135,000 135,000 - 135,000 0.0% In Process Design in work 40 EE1606 Distribution Capacitors and Controls 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% In Process 41 EE1607 Horsepond URD - Distribution Feeders 67,000 67,000 5,162 61,838 7.7% 67,000 67,000 5,162 61,838 7.7% In Process 42 EE1610 Frazier 900 Circuits 10,000 10,000 - 10,000 0.0% 10,000 10,000 - 10,000 0.0% In Process 43 EE1612 Dover AFB Substation Rebuild 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 30,000 0.0% In Process 44 EE1616 R New Developments 2,500,000 1,852,200 - 1,852,200 0.0% 2,500,000 1,852,200 - 1,852,200 0.0% In Process 45 EE1617 Oak Grove Trailer Park - Dist Upgrade 78,500 78,500 - 78,500 0.0% 78,500 78,500 - 78,500 0.0% In Process 46 EE1618 Lakeland - Distribution Upgrades 63,000 63,000 - 63,000 0.0% 63,000 63,000 - 63,000 0.0% In Process

City of Dover Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of Dec 31, 2015 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR 47 EE1619 Route 8/Mifflin Road - Dist Upgrade 51,500 51,500 - 51,500 0.0% 51,500 51,500 - 51,500 0.0% In Process Awaiting easement paperwork from residents 48 EE1620 Route 8 Taps - Distribution Upgrade 38,500 38,500 - 38,500 0.0% 38,500 38,500 - 38,500 0.0% In Process Awaiting easement paperwork from residents 49 EE1621 Townsend Brothers - Dist Upgrade 14,500 14,500 - 14,500 0.0% 14,500 14,500 - 14,500 0.0% In Process Boring complete, awaiting wiring/terminations 50 EE1622 Persimmon Tree Apts - Dist Upgrade 62,000 62,000 - 62,000 0.0% 62,000 62,000 - 62,000 0.0% In Process Awaiting underground crew to start 51 EE1623 T DNREC R&R Metering - 41,000 - 41,000 0.0% - 41,000 - 41,000 0.0% In Process 52 EE1625 T Public Works Wetland Project - 78,000 - 78,000 0.0% - 78,000 - 78,000 0.0% In Process 53 EE1626 T Washington Street Lights - 40,000 - 40,000 0.0% - 40,000 - 40,000 0.0% In Process 54 EE1627 Dover East Estates - Dist Upgrade 130,000 130,000 - 130,000 0.0% 130,000 130,000 - 130,000 0.0% In Process 55 EE1629 T Tall Pine Condos - 43,000 - 43,000 0.0% - 43,000 - 43,000 0.0% In Process Awaiting developer go ahead In discussion with architects and environmental 56 EE1630 Reed Street Roof Repair/Replacement 201,800 151,800 - 151,800 0.0% 201,800 151,800 - 151,800 0.0% In Process personnel 57 EE1631 North Street OH to UG - Dist Upgrade 100,000 100,000 - 100,000 0.0% 100,000 100,000 - 100,000 0.0% In Process 58 EE1632 T Blue Hen Corp - Phase I - 25,600 23,150 2,450 90.4% - 25,600 23,150 2,450 90.4% In Process 59 EE1633 T State Street Commons Fiber Optic Proj - 64,000 40,233 23,767 62.9% - 64,000 40,233 23,767 62.9% Complete 60 EE1635 T McKee Road - Edgewell - 7,000 - 7,000 0.0% - 7,000 - 7,000 0.0% In Process 61 EE1636 T Clearview - Phase 4 - 160,000 117,020 42,980 73.1% - 160,000 117,020 42,980 73.1% In Process 62 EE1637 T Dover Town Center Flex Site - 13,900 - 13,900 0.0% - 13,900 - 13,900 0.0% In Process 63 EE1638 T Dover Town Center - 35,200 22,953 12,247 65.2% - 35,200 22,953 12,247 65.2% In Process Install 90% complete 64 EE1639 T Outback Steakhouse - 30,600 - 30,600 0.0% - 30,600 - 30,600 0.0% In Process Awaiting contractor so we can terminate connections 65 EE1641 Reed St - Building/Safety Improvements - 50,000 42,803 7,197 85.6% - 50,000 42,803 7,197 85.6% In Process 66 EE1642 T Del Homes Warehouse - 18,000 15,000 3,000 83.3% - 18,000 15,000 3,000 83.3% In Process Awaiting contractor so we can terminate connections 67 EE1643 T Winner Volkswagen - 13,300 - 13,300 0.0% - 13,300 - 13,300 0.0% In Process Awaiting go-ahead from contractor 68 EE1644 T Retreat Pump Station - 7,300 - 7,300 0.0% - 7,300 - 7,300 0.0% In Process Awaiting Public Works go-ahead 69 EE1645 T Dover Family Cosmetic - 10,300 - 10,300 0.0% - 10,300 - 10,300 0.0% In Process 70 EE1646 T Loockerman Retail - 26,500 - 26,500 0.0% - 26,500 - 26,500 0.0% In Process 71 EE1647 T Ollies Transformer Replacement - 22,600 - 22,600 0.0% - 22,600 - 22,600 0.0% In Process Received permits 72 Totals - FY 2016 $ 6,331,800 $ 5,889,600 $ 692,015 $ 5,197,585 11.7% $ 5,901,100 $ 5,889,600 $ 692,015 $ 5,197,585 11.7% 73 74 Grand Totals $ 14,451,200 $ 12,634,000 $ 4,891,686 $ 7,742,314 38.7% $ 9,285,400 $ 9,327,400 $ 1,590,163 $ 7,737,237 17.0% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project

COMMITTEE ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Planning & Inspections Department DATE SUBMITTED: 2/1/2016 PREPARED BY: Ann Marie Townshend, AICP, Director, Planning & Community Development SUBJECT: Evaluation of Bid #16-0030PI: 105, 111 and 115 South New Street Demolition REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: N/A EXPENDITURE REQUIRED: $46,400 ($32,200 City of Dover & $14,200 DDP) AMOUNT BUDGETED: $56,500 (Includes Environmental Cost and Demolition and is included in Agenda Item # 1B FY16 Budget Ordinance to adjust the Inspections Budget) FUNDING SOURCE (Dept./Page in CIP & Budget): 110-1600-534.30-33 (Demolition Expenses); Demolition expenses for the demolition of 111 South New Street will be paid by the Downtown Dover Partnership. TIMETABLE: Contract to be issued upon final approval. RECOMMENDED ACTION: Staff recommends awarding the contract for demolition of 105, 111, and 115 South New Street to Dependable Construction of Delaware. BACKGROUND AND ANALYSIS The City of Dover recently acquired 105 and 115 South New Street from the House of Pride. The Downtown Dover Partnership purchased 111 South New Street, which is situated between the two properties purchased by the City of Dover. These properties have been the location of various nuisance activities and have drawn a disproportionate amount of police response. The Department of Planning and Inspections has bid the demolition work for the properties together, requesting that the responsive bidders break out the costs by properties. By bidding the properties together as a package, we were able to obtain more favorable bids due to the adjacency of the three properties to each other. Bids were solicited and advertised according to City Policy by the City’s Contract and Procurement Manager under Bid #16-0030PI. Seven companies submitted bids. All of the bids were complete and the potential vendors were deemed to be capable and competent; therefore, pricing was the determining factor in bid award. Staff is recommending that the contract be awarded to the lowest bidder, Dependable Construction of Delaware. The following table is a summary of the bids submitted. Bidder City Portion Total Bid Dependable Construction $32,200 $46,400 Gateway Construction Inc. $44,500 $98,500 Minus 3% $95,545 Sunnyfield Contractors $26,400 $49,100 Lindstrom Excavating $44,000 $88,000 Delphi Engineering $33,020 $73,730 DNC Global Construction $28,998 $51,488 Minus 3% $49,943.36 Design Contracting $27,600 $58,600 Minus 3% $56,842

PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council February 8, 2016 Applicants/Owners: Capitol Cleaners & Launderers Inc. Property Address: 1102 South State Street Tax Parcel ID #: ED-00-086.05-01-46.02-000 Size: 6,331 SF Present Use: Commercial Proposed Use: Commercial Comprehensive Plan Designation: Category 1 – High Priority Annexation Areas Comprehensive Plan Land Use Designation: Commercial Present Zoning: BG (General Business) Proposed Zoning: C-2A (Limited Central Commercial) File Number: AX-16-01

City of Dover Application No.: AX-16-01 Department of Planning & Inspections C-2A SC-2 Sta te St Site C-4 d tR ree St a te St y t Hw p on Du C-4 Title: Lands of Capitol Cleaners & Launderers Legend Address: 1102 South State Street Dover Boundary Parcel ID: ED-00-086.05-01-46.02-000 Proposed Zoning: C-2A (Limited Central Commercial Zone) Zoning Owner: Capitol Cleaners & Launderers, Inc. Dover Parcels Date: 2/2/2016 Kent County Parcels Subject Property « 0 60 120 240 Fee t 2012 Buildings

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2016-08 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY 3 LOCATED AT 1102 SOUTH STATE STREET 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 5 the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use 7 of property described below from BG (General Business District) (Kent County zoning 8 classification) to C-2A (Limited Central Commercial Zone) (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 10 OF DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 BG (General Business District) (Kent County zoning classification) to C-2A (Limited 14 Central Commercial Zone) (City of Dover zoning classification) on that property located at 15 1102 South State Street (on the west side of South State Street and north of South DuPont 16 Highway), consisting of 6,331+/- S.F., owned by Capitol Cleaners and Launderers, Inc. 17 (TAX PARCEL: ED-00-086.05-01-46.02-000; PLANNING REFERENCE: AX-16-01) 18 19 ADOPTED: * 20 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-08 REZONING-ANNEXATION - 1102 SOUTH STATE STREET\Ordinance #2016-08 Rezoning Property at 1102 South State Street-First 21 Reading.wpd 22 Actions History 23 February 8, 2016 - Scheduled for First Reading - City Council

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2016-05 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing and Parking, Division 2 - Metered 4 Parking, Section 106-164 - Violations; Penalties of the Dover Code be amended by deleting the text 5 indicated in red strikeout and inserting the bold, blue text, as follows: 6 Sec. 106-164. - Violations; penalties. 7 (a) Generally. Any person convicted of violating the provisions of this article or of aiding, abetting or 8 assisting in the violation of said provisions shall be sentenced to pay a fine as provided for in 9 Appendix F-Fees and Fines. 10 (b) Enhanced civil enforcement authority. If five three or more violations of this article have been 11 issued to a vehicle and those violations are more than 30 days past due, or if accumulated unpaid 12 violations of this article exceed more than $100.00, the vehicle shall be subject to enhanced civil 13 enforcement, as follows: 14 (1) Such vehicle found parked on any street in the city shall be immobilized by any police officer 15 or parking enforcement employee of this city in such manner as to prevent its operation. Any 16 vehicle so immobilized or impounded shall not be released to its lawful owner until all unpaid 17 violations and applicable administrative fees issued to such owner have been discharged by 18 payment in full, together with payment for the costs of immobilizing, releasing, and storing 19 such vehicle. The owner shall sign a receipt for such vehicle. Payment for any such towing 20 shall be in accordance with the towing costs outlined in the current agreement between the 21 police department and the towing operator. If the vehicle is a tractor-trailer combination, the 22 trailer may be released to an authorized agent if the tractor-trailer is immobilized pursuant to 23 this section. 24 (2) In any case involving immobilization of a vehicle pursuant to this section, the police officer 25 or parking enforcement employee shall place on such vehicle, in a conspicuous manner, notice 26 sufficient to warn any individual that such vehicle has been immobilized and that any attempt 27 to move such vehicle might result in damage to such vehicle. 28 (3) Any vehicle remaining immobilized and not released for 24 hours may be towed and 29 impounded at the direction of a police officer or parking enforcement employee. 30 (4) Any person who unlawfully removes a device for immobilization of a vehicle shall be fined 31 as provided for in Appendix F-Fees and Fines. 32 (5) Any person who tows or otherwise moves an immobilized vehicle without authorization by the 33 chief of police or his designee shall be fined as provided for in Appendix F-Fees and Fines.

Proposed Ordinance #2016-05 - Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing and Parking, Division 2 - Metered Parking, Section 106-164 - Violations; Penalties Page 2 34 (c) Cost. No cost will be assessed if payment of the penalty as hereinbefore imposed is voluntarily paid 35 without the necessity of a hearing before the proper official. 36 (Code 1968, § 31-77; Ord. of 8-25-1971, § 1; Code 1981, § 13-49; Ord. No. 2009-09, 6-22-2009; Ord. No. 2011-22, 9-26-2011; 37 Ord. No. 2015-09, 6-8-2015) 38 ADOPTED: * 39 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-05 CH 106, ART III, DIV 2, SEC 106-164 VIOLATIONS-PENALTIES\Ordinance #2016-05 Ch 106, Art III, Div 2, Sec 106-164 Violations-Penalties.wpd 40 SYNOPSIS 41 The amendment reduces the maximum number of past due or accumulated violations from 42 five to three in order for a vehicle to be subject to enhanced civil enforcement. 43 (SPONSORS: HOSFELT AND HUTCHISON) 44 Actions History 45 02/08/2016 - Scheduled for First Reading 46 01/26/2016 - Introduced - Council Committee of the Whole/Safety Advisory and Transportation Committee

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2016-06 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Chapter 26 - Businesses, Article II - Licenses, Section 26-40 - License Issuance, Expiration and Form 4 of the Dover Code be amended by deleting the text indicated in red strikeout and inserting the bold, blue 5 text, as follows: 6 Sec. 26-40. - License issuance, expiration and form. 7 Upon proper application and payment of the prescribed fee, a license shall be issued to each such applicant, 8 and shall be signed by the license officer, the city clerk, the fire marshal and the executive officer of the 9 board of health. Each such license shall be valid and effective from July August 1 of each year or the date 10 of issuance to June 30 July 31 of the following year. A record of all licenses issued and licensee fees paid 11 shall be maintained at the city hall. Each such license shall be upon a form provided by the clerk of the 12 council department of planning and inspections , which shall set forth the following information: 13 (1) The name and business address of the licensee; 14 (2) The trade, business or occupation for which the license is granted; 15 (3) The date of issuance of the license; 16 (4) The amount of the license fee paid to the city. 17 (Code 1968, § 18-20; Ord. of 3-12-1973, § 1(3)(b); Code 1981, § 11-9) 18 BE IT FURTHER ORDAINED: 19 That Chapter 26 - Businesses, Article II - Licenses, Section 26-42 - Penalty for Late Payment of License Fee 20 of the Dover Code be amended by deleting the text indicated in red strikeout and inserting the bold, blue 21 text, as follows: 22 Sec. 26-42. - Penalty for late payment of license fee. 23 In the event that the license fee set forth herein is not paid on or before July August 31 of each year, then 24 the licensee shall incur a penalty fee as provided for in Appendix F-Fees and Fines until the same is paid. 25 (Ord. of 3-12-1973, § 1(9); Code 1981, § 11-11; Ord. of 2-23-1998; Ord. No. 2009-09, 6-22-2009) 26 ADOPTED: * 27 S:\ORDINANCES\2016\DRAFT\ORDINANCE #2016-06 CH 26-BUSINESS, ART II-LICENSES, SEC 26-40 LICENSE ISSUANCE\Ordinance #2016-06 CH 26, ART II, SEC 26-40 LICENSE ISSUANCE 28 AND 26-42 PENALTY-FIRST READING.wpd 29 SYNOPSIS 30 The amendments would bring the license renewal process in line with the fiscal year end. 31 (SPONSORS: HOSFELT AND TOWNSHEND) 32 Actions History 33 02/08/2016 - Scheduled for First Reading - City Council meeting 34 01/26/2016 - Introduced at Council Committee of the Whole/Legislative, Finance, and Administration Committee meeting