COUNCIL PACKET Revised 12-14-2020

Regular Council Meeting Agenda December 14, 2020 - 7:30 p.m. Revised by adding a new item #11 - Consideration of Christmas Eve Holiday This meeting will be held remotely via WebEx. Public participation information is as follows: Phone: 1-408-418-9388 Link: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e42aed3b6c3db9fc338a3e463a6f6 f0de Event number: 179 919 7322 Event password: DOVER (if needed) If you are new to WebEx get the app now at https://www.webex.com/ to be ready when the meeting starts. Invocation by Mayor Christiansen Pledge of Allegiance Led by Councilman Slavin Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of November 23, 2020 2. Proposed Resolution No. 2020-14/Presentation - Scott W. Cole

Council Agenda - December 14, 2020 Page 2 3. Public Hearing/Final Readings of Proposed Rezoning Ordinances The First Reading of the Proposed Ordinances was accomplished during the Council meeting of October 26, 2020. The ordinances are available on the City's website at www.cityofdover.com under "Government." A. Ordinance #2020-15 - Z-20-02 Lands of NCALL at 35 and 39 North New Street Review and Recommendation for a rezoning application for two adjacent parcels of land consisting of 5,952 SF +/- and 3,877 SF +/-. The properties are zoned RG-3 (Group Housing Zone). The proposed zoning is RG-1 (General Residence Zone). The properties are located at the southeast corner of North New Street and Fulton Street on the east side of North New Street. The owner of record is National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL). (Property Addresses: 35 North New Street and 39 North New Street. Tax Parcels: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000. Council District 4) B. Ordinance #2020-16 - Z-20-03 Lands of Silver Linings Holding Corporation at 630 West Division Street Review and Recommendation for a rezoning application for a parcel of land consisting of 1.0853 acres (47,275.3 SF +/-). The properties are zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is IO (Institutional and Office Zone) subject to the COZ-1 (Corridor Overlay Zone). The property is located on the south side of West Division Street and opposite the intersection with Ridgely Street. The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson and the equitable owner is Dover Interfaith Mission for Housing. (Property Address: 630 West Division Street. Tax Parcel: ED-05-076.08-01-40.01-000. Council District 4) 4. Public Hearing/Final Reading of Staff Substitute #3 to Proposed Ordinance #2020-05 The First Reading of the Proposed Ordinance was accomplished during the Council meeting of October 12, 2020. The ordinance is available on the City's website at www.cityofdover.com under "Government." A. #2020-05 Amending Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses; Article X - Rental Dwellings; Appendix B - Zoning; and Appendix F - Fees and Fines * 5. Council Committee of the Whole Report - November 24, 2020 A. Utility Committee - Actionable Items 1. Evaluation of Proposals - Update to the City of Dover Water Master Plan (Committee recommendation: Award the contract to Whitman, Requardt &Associates for the Update to the City of Dover Water Master Plan, RFP #21-0013WW, for the amount of $143,501) B. Legislative, Finance, and Administration Committee - Actionable Items 1. Evaluation of Bids - Dover Police Department - CIP Projects: Chiller, Cooling Tower & Pumps Replacement (Committee recommendation: Award the replacement contract, based upon RFP #21-0012PD for the Furnishing and Installation of Chiller, Cooling Tower and Pumps Replacement for the City of Dover Police Department, to Service Unlimited in the amount of $362,952 based on the graded criteria)

Council Agenda - December 14, 2020 Page 3 * 5. Council Committee of the Whole Report - November 24, 2020 (Continued) B. Legislative, Finance, and Administration Committee - Actionable Items (Continued) 2. Emergency COVID-19 Relief Economic Retention Electric Fund (Committee recommendation: Deferred until the next meeting) * 6. Monthly Reports - October 2020 A. City Assessor's Report B. City Council's Community Enhancement Fund Report C. City Manager's Report D. City Planner's Report E. Controller/Treasurer's Budget Report F. Fire Chief's Report (September and October) G. Police Chief's Report * 7. Election of Officers - Robbins Hose Company - Year 2021 Fire Line Officers Fire Chief - David Carey Deputy Fire Chief - Cole Enright First Assistant Fire Chief - Ben Smetana Second Assistant Fire Chief - Sean Christiansen Third Assistant Fire Chief - Wes Liberto Fourth Assistant Fire Chief - Sierra Brown First Fire Line Captain - Jason Boc Second Fire Line Captain - Charles Entenman 8. Update on Code Enforcement and Crime Mitigation - Reed and New Streets 9. Update on Grants 10. Annexation/Rezoning Request/First Reading of Proposed Ordinance #2020-17 The First Reading is offered on the Proposed Ordinance. It is recommended for referral to the Utility Committee on January 26, 2021; the Planning Commission on February 16, 2021; and that a Public Hearing before Council be set for March 8, 2021 at 7:30 p.m. The ordinance is available on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. A. Amending the Zoning Ordinance and Zoning Map of the City of Dover by changing the zoning designation from RS-1 - Residential Single Family (Kent County zoning classification) to R8 - One Family Residence zone and subject to SWPOZ - Source Water Protection Overlay zone (City of Dover zoning classification) on that property located at 228 Mifflin Road, consisting of 0.6087+/- acres, owned by Debora G. Hansen (Tax Parcel: ED-00-076.14-01-08.00-000; Planning Reference: AX-21-01; Council District 1) 11. Consideration of Christmas Eve Holiday

Council Agenda - December 14, 2020 Page 4 12. City Manager’s Announcements 13. Council Members’ Announcements 14. Adjournment Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\12-14-2020 COUNCIL Revised 12-14-2020.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held by video conference on November 23, 2020 at 7:30 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mr. Harline, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Lindell and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF NOVEMBER 5, 2020 The Minutes of the Special Council Meeting of November 5, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF NOVEMBER 9, 2020 The Minutes of the Regular Council Meeting of November 9, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. C O U N C I L CO MMI T T E E O F T H E WH O L E R E PO R T - NOVEMBER 10, 2020 The Council Committee of the Whole was held by video conference on November 10, 2020 at 6:06 p.m., with Councilman Slavin presiding in the absence of Council President Hare. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Mr. Cole was absent. Mayor Christiansen was also present. Civilian members present via video or telephone for their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement). Ms. Maucher (Utility) was absent. UTILITY COMMITTEE The Utility Committee met with Councilman Slavin presiding in the absence of Chairman Cole. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried.

CITY COUNCIL MEETING OF NOVEMBER 23, 2020 PAGE 2 Evaluation of Bids - SCADA (Supervisory Control and Data Acquisition) Equipment Technology Upgrade (Actionable Item) Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the evaluation of bids for SCADA Equipment Technology Upgrade. Staff recommended awarding the contract to Freemire & Associates, Inc. for the SCADA Equipment Technology Upgrade, ITB #21-0009WW, for the amount of $197,118. Mr. Neil moved to recommend approval of Staff's recommendation. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved to award the contract to Freemire & Associates, Inc. for the SCADA Equipment Technology Upgrade, ITB #21-0009WW, for the amount of $197,118, as recommended by the Committee. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote. Evaluation of Proposals - College Road Pump Station Upgrade Engineering Design Support (Actionable Item) Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the evaluation of proposals for the College Road Pump Station Upgrade Engineering Design Support. Staff recommended awarding the contract to Remington & Vernick Engineers for the College Road Pump Station Upgrade Engineering Design, RFP #21-0010WW, for the amount of $17,523. Responding to Mr. Taylor, Mr. Lyon stated that the poly-triplex liner is like a sock slipped into the manhole. He advised that they have dealt with inflow and infiltration issues consistently throughout the City and that the poly-triplex liner provides a barrier for any groundwater infiltration. Mr. Lyon noted that it was a preventative maintenance measure to reduce the amount of water being treated by the County unnecessarily. Mr. Taylor expressed his concerns regarding the proposal price and COVID-19. Mr. Lyon stated that they spoke with Remington & Vernick Engineers and he felt confident with the proposal, which is just to create the bid documents and the specifications, not for the construction phase. Responding to Mr. Anderson, Mr. Lyon stated that they have a contract length of 120 days from notice to proceed. He noted a caveat with all the COVID-19 situations and that they may have to do things virtually, so the end of March was the game plan. Mr. Lyon noted that they budgeted the actual construction phase to be scheduled in fiscal year 2023.

CITY COUNCIL MEETING OF NOVEMBER 23, 2020 PAGE 3 Mr. Rocha stated that he shared the same concerns as Mr. Taylor and asked what made Mr. Lyon feel confident that Remington and Vernick Engineering could do the work. Responding, Mr. Lyon stated that when they submitted the proposal it came with a statement of understanding, statement of qualifications, references and provided other similar projects that they had done in the past. Mr. Lyon noted that another aspect of the process was there was a question and answer phase of the proposal and each proposer of the five engineering firms had to sign off and say that they have accepted all the specifications and read and understood the addendum. Mr. Neil moved to recommend awarding the contract to Remington & Vernick Engineers for the College Road Pump Station Upgrade Engineering Design, RFP #21-0010WW, for the amount of $17,523, as recommended by Staff. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Water Treatment Plant Process Improvement Project – Construction Support Services Fees – Change Order (Actionable Item) Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the Water Treatment Plant Process Improvement Project – Construction Support Services Fees – Change Order. Staff recommended approval of the proposed amendment to the construction support services by Duffield Associates, in the amount of $39,000. Responding to Mr. Anderson regarding a new time frame and the cost, Mr. Lyon stated they have not received anything in writing from the contractor and that they would be onsite the week of November 16, 2020 to complete the punch list items and the programming issues that have arisen since the plan had received substantial completion. Mr. Lyon noted that they anticipated that they would finish that up the week of November 16, 2020 and then they would go into a conditional acceptance for 30 days. Mr. Lyon advised that if anything went wrong in those 30 days, the contractor would have to come back and fix it with no questions asked, which would bring them into mid-December. Mr. Lyon noted that he did not have it in writing. Regarding the amount of money that was provided in that estimate, Mr. Lyon stated that he did have in writing from Duffield that their estimate for $39,000 would go through the end of October and that it was very conservative. He noted that they felt that $39,000 was an ample amount to finish their aspect of the project. Mr. Lyon stated that he had reviewed their work logs and confirmed that. He noted that although the committee action form and attachment indicated October 30, 2020, he does have it in writing that they feel confident that they can run this out even past December if they need to.

CITY COUNCIL MEETING OF NOVEMBER 23, 2020 PAGE 4 Mr. Anderson moved to recommend approval of the proposed amendment to the construction support services by Duffield Associates, in the amount of $39,000, as recommended by Staff. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 6:29 p.m. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Proposed Revision to the Reciprocal Borrowing Agreement (Informational Item) Mr. Matthew Harline, Acting City Manager, reviewed the proposed revisions to the Reciprocal Borrowing Agreement. Mr. Brian Sylvester, Library Director, stated that all four of the municipalities were reviewing the proposal and if there was any feedback that Committee or Council members would like for him to bring back to the next meeting of the library directors on November 17, 2020, he would be happy to take that to the directors. Responding to Mr. Sudler regarding negative components, Mr. Sylvester stated that when there is a surplus balance in the account, the County would distribute it five ways, not just to the four member libraries in the agreement, but also to the Kent County Library. He advised that under the proposal, the Kent County library would not receive any funding even when there is a surplus. Mr. Sylvester stated that from the County's perspective that could be considered a downside, but as far as the four member libraries, this would result in increased funding and a more stable funding source because they would not have that surplus that built up. Mr. Harline noted that the possible downside would be that the County could say no. He stated that it requires a legislative change at the County level.

CITY COUNCIL MEETING OF NOVEMBER 23, 2020 PAGE 5 Responding to Col. Dix, Mr. Sylvester stated the calculation is based on circulation, an item physically being checked out. He advised that under the current agreement, each of those transactions was valued at $2.65. Mr. Sylvester stated that he was proposing to use those same numbers, but instead of linking it to the actual physical number of times a book has changed hands, they were looking at the percentage of the total. Responding to Col. Dix, Mr. Harline stated they have a budget to order books. He advised that a lot of the money goes directly towards materials, including materials that are not books. He noted that they use very little City money for materials that are not actual hard books. Mr. Neil moved to endorse the proposed revisions of the Reciprocal Borrowing Agreement, seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 6:41 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:41 p.m. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Lindell and carried by a unanimous roll call vote. DOVER POLICE DEPARTMENT - CIP PROJECT: POLICE STATION COMPUTER WIRING UPGRADE (PD2104) Mr. Matt Harline, Acting City Manager, reviewed the background and analysis for the police station computer wiring upgrade project. He advised that although the competitive purchasing process was technically not followed, it was his belief that it met the spirit of the ordinance and the purchasing policy. Mr. Harline also noted that this item was being heard by City Council rather than the Committee due to the timing of the project. He stated that the dispatch center is currently under repair through another budgeted project and the wiring can be done in two or three days without an additional interruption in the dispatch center and while they are operating out of KentCom. Mr. Hare, noting that the project was approved at $175,000 and the bid was for $122,000, asked why it needed Council approval. Responding, Mr. Slavin advised that the budget process sets the overall budgeted amount for the project, but the rules still apply to every department on how they spend their money and what the thresholds are for purchasing. He noted that he thought they were fine to

CITY COUNCIL MEETING OF NOVEMBER 23, 2020 PAGE 6 approve this item because it met the spirit of what they have laid out as a city, as every department, but cautioned that it also puts them on a slippery slope of saying if we can just find some savings, it is easier for us. Mr. Slavin noted that all departments should be careful about how they expend public funds and how they apply their own rules to their own operations. He advised that if all the financial oversight that Council gives is on a vote at the outset of the fiscal year for a budget they would be in a lot of trouble because they will have approved projects that are worth millions of dollars and as long as they come in at budget then they do not have to go out to bid, which he would not support. Mr. Anderson stated that he concurred with Mr. Slavin and that he would normally have concerns about this amount of money and the review process; however, he would support it because of precedent when it comes to a failure or emergency situation in a critical area, such as failing pipes under the roadway. Additionally, Mr. Anderson noted that they were utilizing a vendor from the State contract and saving money by combining the work of two projects. Mr. Taylor asked if the upgrade to the system would make everything compatible or if the department would be coming back the first of the year for more money for another upgrade. Responding, Mr. Chris Menge, Network Analyst, stated that there were plans to replace or upgrade all the wiring in the building, noting that the structured cabling that they are replacing was designed to last anywhere between 10 and 20 years and it is at least 10 years old and is low quality. He advised that they do plan to spend approximately $30,000 to $40,000 more of the budgeted money on equipment upgrades that are also in the scope of this project. Mr. Menge stated that this initial $122,000 is phase one, which will cover most if not all of the contractor-worked scope of the project. He noted that everything that they have planned to replace is expected to last for 15 to 20 years. Mr. Lindell stated that bringing this item directly to City Council, in the interest of time, was the best course of action since they do have policies in place and they want to make sure the policies are being followed, regardless of which department is seeking that request. He noted that he believed the request was valid and that they need to follow the process. Staff recommended awarding the contract to Assurance Media, LLC in the amount of $122,654.22. Although they were not the lowest cost option, they are a minority business and their price is only 1.1% over the lower proposal, which is well within the 3% allowed for minority vendor preference by the City of Dover Purchasing Policy. Mr. Anderson moved for approval of Staff’s recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote. ACTING CITY MANAGER'S ANNOUNCEMENTS Mr. Matt Harline, Acting City Manager, reminded everyone of the very subdued tree lighting ceremony, along with First Friday. He noted that First Friday would be taking place downtown on December 4, 2020, but with extended hours. Mr. Harline urged everyone to observe the most cautious coronarius protocols. Mr. Harline noted that, due to Thanksgiving, there would be no trash or recycling service on Thursday or Friday and that it would resume on Monday.

CITY COUNCIL MEETING OF NOVEMBER 23, 2020 PAGE 7 Mr. Harline advised that, due to COVID-19, most City offices are closed, and he plans to review the policy and continue split staffing until the end of January due to the likelihood of a lot more cases. He noted that all possible City services would be available. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Hare wished Mr. Neil a happy birthday on Thursday. Mr. Lindell thanked their former colleague, Councilman Scott Cole, for his service on the City Council and noted that he would be sorely missed. Mr. Sudler concurred with Councilman Lindell and wished Councilman Scott Cole nothing but the best in all his future endeavors. Mr. Taylor wished everybody a happy and safe Thanksgiving and asked that everyone abide by all COVID-19 protocols. Mr. Anderson wished everyone a happy Thanksgiving and a happy birthday to Councilman Neil. He also offered best wishes for the future for Councilman Cole and his wife. Mr. Neil moved for adjournment, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 7:55 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of November 23, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\11-23-2020 REGULAR CITY COUNCIL MINUTES -.wpd

PETITION TO AMEND ZONING DISTRICT Public Hearing before the Dover City Council December 14, 2020 Recommendation from Planning Commission Meeting of November 16, 2020 with Staff and Development Advisory Committee Review Owner: National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL) Address: 35 and 39 N. New Street, Dover Location: Southeast corner of Fulton Street and N. New Street Tax Parcels: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000 Size: 35 N. New Street = 5,952 SF. +/- 39 N. New Street = 3,877 SF. +/- Present Use: Vacant lots Proposed Use: One-Family Detached Dwelling Units (Single-Family Home) per lot Comprehensive Plan Designation: Mixed-Use Present Zoning: RG-3 (Group Housing Zone) Proposed Zoning: RG-1 (General Residence Zone) Reason for Request: To construct a single-family dwelling with reduced setbacks. File Number: Z-20-02 Ordinance Number: 2020-15 Planning Commission Recommendation: The Application of Rezoning was represented by the property owner’s Staff and a Board Member. A Public Hearing was held on November 16, 2020 where the Staff Member spoke and email correspondence from a member of the public was received noting support of the rezoning application. The Planning Commission moved by vote of 9-0 to recommend in favor of the proposed rezoning from RG-3 to RG-1. (Draft Meeting Minutes attached.)

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 2 Overview: This rezoning application for two adjacent parcels of land consisting of 5,952 SF +/- and 3,877 SF +/-. The properties are zoned RG-3 (Group Housing Zone). The proposed zoning is RG-1 (General Residence Zone). The properties are located at the southeast corner of North New Street and Fulton Street on the east side of N. New Street. The owner of record is National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL). Property Addresses: 35 and 39 North New Street. Tax Parcels: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000. Existing Property: The properties both have frontage along North New Street to the west, while the property addressed as 39 North New Street as a corner lot also has frontage on Fulton Street to the north. Both properties are currently vacant, having each previously contained one-family detached dwellings (single family homes). The property addressed as 35 North New Street has access off of a rear alley (running parallel to North New Street). Yet 39 North New Street (located on the corner of North New Street and Fulton Street) does not have access to the rear alley. There is a sidewalk along both North New Street and Fulton Street. The applicant is seeking rezoning to RG-1 (General Residence Zone) to allow the redevelopment of the lots. In particular, 39 North New Street is a relatively small parcel making development more difficult. The RG-1 Zone allows a developer to request administrative waivers from the bulk standards when the lot is otherwise small enough to make development with the minimum bulk standards impractical. The RG-3 zone does not have such options for waiver requests. Previous Activities The properties were together previously subject to Rezoning Application Z-15-03 which rezoned the properties from the RG-1 to RG-3. The properties applicant had sought a rezoning to RG-3 to allow for the development of townhouses, which were not then permitted in the RG-1 Zone. This application was recommended for approval by the Planning Commission in July 2015 and approved by the City Council in August 2015. The subject area was then subject to Application V-18-01 for an Area Variance to permit a reduction in the minimum required setbacks for a townhouse in the RG-3 zone. The applicants had proposed to re-subdivide the parcels into three (3) new parcels, each with frontage on Fulton Street. The Application was approved by the Board of Adjustment in March 2018. Finally, both properties were subject to a Minor Subdivision and Site Development Plan SB-18- 03 for the actual development of the newly proposed three (3) parcels into three (3) townhouses with associated site improvements. This application received conditional approval by the Planning Commission in August 2018; however Final Plan Approval was not achieved, and the plan has expired. Surrounding Land Uses The surrounding parcels to the east, south and west are all zoned RG-1 (General Residence Zone) and are residential in nature, containing primarily one-family detached dwelling units (single-family homes). These properties, like the subject properties, have a Land Use Category designation of Mixed Use. Across Fulton Street to the north are the tennis courts for Wesley College which are zoned IO (Institutional and Office Zone) and have a Land Use Category of Institutional.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 3 Comprehensive Plan: In the 2019 Comprehensive Plan, the Land Development Plan (Map 12-1) recommends these properties be used for Mixed Use. The 2019 Comprehensive Plan references Mixed Use Areas on page 12-7 and encourages neighborhoods. The following is an excerpt from the 2019 Comprehensive Plan regarding Mixed Use land uses (page 12-8): Recommendation for Residential Medium Density Downtown Dover is the City’s primary Mixed Use area. The historic City center clustered around The Green dates back as early as the 1700s. It expands to also include the traditional City pattern of grid streets which developed during the 19th and early 20th centuries. As a result of its earlier development, Downtown Dover, like many other historic cities, includes a variety of intermingled land uses. The Downtown area, which includes the traditional Loockerman Street business district, is broadly bounded by Wesley College on the north, the railroad tracks on the west, Bayhealth-Kent General Hospital on the south, and St. Jones River on the east. It includes a street level mix of residential, commercial, office, cultural, and institutional uses. Downtown Dover is the traditional and symbolic center of the community and is vitally important to the overall image and identity of the City. As the State’s office complex and other businesses and services make Downtown the largest area of employment in the City, Downtown Dover is vital to the economy. It is important to preserve the area as a safe, convenient, and aesthetically pleasing business environment. Downtown provides a unique and affordable commercial environment where locally owned businesses reflect the small-town nature of the community. Downtown also provides a residential environment with a wide variety of housing types near commercial, cultural, education, and employment resources. The age of the buildings and infrastructure in the Downtown area requires special attention and incentives to assist in continual use and revitalization activities. Downtown lacks the vibrancy of years gone by and its revitalization will hinge on mixed land uses and developing a commercial niche. Removal of blighted conditions, rehabilitation and redevelopment of traditional residential areas, and reestablishment of neighborhood identity will be important components of the City’s strategies and initiatives. The goal of the Land Development Plan is to enhance the role of Downtown Dover as a major employment, residential and commercial center as well as the symbolic and cultural heart of the community. Efforts should strive to recognize its unique heritage and historic resources and to provide for mixed use development allowing greatest variation of uses, Activities to reestablish the economic and social vitality of Downtown neighborhoods are encouraged. The Rezoning Request is consistent with the Land Use Category of Mixed Use. Table 12-1: Land Use and Zoning Matrix (from the 2019 Comprehensive Plan) specifies that the following zones are compatible with this land use classification.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 4 C-2 (Central Commercial) (Downtown Redevelopment Target Area Only) C-2A (Limited Central Commercial) TND (Traditional Neighborhood Design) C-1 (Neighborhood Commercial) C-1A (Limited Commercial) RGO (General Residence and Office) (Downtown Redevelopment Target Area Mixed-Use Only) R-8 (One Family Residence) R-10 (One Family Residence) RG-1 (General Residence) RG-2 (General Residence) RG-4 (General Resident - Multi-Story Apartments) C-3 (Service Commercial) CPO (Commercial and Professional Office) IO (Institutional and Office) Request for RG-1 (General Residence Zone) The types of permitted uses in the RG-1 Zone are given in Article 3 §2 of the Zoning Ordinance. The permitted uses include the following: • Article 3, Section 2. – General Residence Zones (RG-1 and RG-2) 2.1 Uses permitted. In a General Residence Zone, no building or premises shall be used, and no building or part of a building shall be erected, which is arranged, intended, or designed to be used, in whole or in part, for any purpose, except the following: 2.11 Any use permitted in one-family residence zone 2.12 Garden Apartments limited to placement within the RG-2 district only 2.2 Performance Standards. All uses are subject to performance standards as set forth in article 5, section 8.1. 2.3 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all structures and related accessory structures. Such approval shall also be required prior to the issuance of certificates of occupancy for a change of use. 2.4 Conditional uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Townhouses subject to the following restrictions: i. No more than one dwelling unit shall be permitted upon a lot. ii. No more than four dwelling units shall be permitted in a group of townhouses. iii. Each group of townhouses shall be physically separated from another by no less than two dwelling units of a different housing type from other groups of townhouses on the same side of the street.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 5 iv. Townhouse groups shall be designed to minimize points of access to the public street and to take access from an alley or other shared access where such access is available. (b) Duplex dwellings subject to the following restrictions: i. No more than one dwelling unit shall be permitted upon a lot ii. Duplex dwellings shall be designed to minimize points of access to the public street and to take access from an alley or other shared access where such access is available. (c) Bed and breakfast inns in the RG-1 district only, subject to the following: i. A bed and breakfast inn may only be established within a primary residential structure or an associated accessory structure. ii. The owner of the property shall reside on the premises of the bed and breakfast inn or in an adjacent premises. However, if ownership of the property is in the name of a corporation, partnership, trust, etc., a full-time resident manager/operator/inn-keeper shall reside in the principal structure on the subject property or adjacent property. iii. The principal structure shall contain at least one full bathroom for the exclusive use of the owner or resident manager and other members of the immediate household. In addition, one full bathroom shall be provided for each two guestrooms. Each full bathroom shall contain a minimum of one water closet (toilet), one lavatory (sink) and one bathtub or shower stall and shall comply with all applicable building and plumbing codes. iv. The number of guestrooms requested shall be set forth in the application for conditional use. The planning commission shall expressly establish the maximum number of guestrooms permitted for any application for which approval is granted. In no case shall a bed and breakfast inn contain more than ten guestrooms. v. Off-street parking shall be provided at a minimum of two spaces, plus one space per guestroom. Off-street parking shall be prohibited in the front yard, except that such parking which may be customarily accommodated on a single width driveway may be permitted. Required parking may be provided on the premises or off the premises, provided that such off-premises parking is located within 150 feet walking distance of the bed and breakfast property. vi. Lot coverage for a bed and breakfast inn shall not exceed 60 percent of the lot. vii. Signage is limited to one sign not to exceed six square feet in area. Signs may be illuminated, provided that internally illuminated signs shall be prohibited. viii. Meals may be served to residents and overnight guests only. No cooking appliances or kitchenettes shall be permitted within the guestrooms, except small refrigerators and microwave ovens. ix. The stay of overnight guests shall be limited to 30 consecutive days.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 6 x. The owner/operator of a bed and breakfast inn shall maintain a current City of Dover business license, and the establishment shall be inspected by the City of Dover Fire Marshal and the City of Dover Health Inspector for compliance with all applicable life safety and health and sanitation codes. (d) Student homes subject to the following siting and bulk criteria: i. No student home shall be located closer than 500 feet from any other student home. ii. The maximum allowable occupancy shall be four persons or the occupancy limit as determined by the building and fire codes adopted by the City of Dover, whichever is less. iii. Two off-street parking spaces shall be provided per dwelling unit. iv. A student home shall not be permitted to be established within any semi- detached dwelling, duplex dwelling, group dwelling, or townhouse dwelling unit. v. Buildings or groups of buildings on the same lot with 15 or more units on the lot shall not be subject to the student home regulations. vi. Student homes shall be licensed under chapter 10, Housing Code [chapter 22, Buildings and Building Regulations], article V [X], Rental Dwellings, of the Code of Ordinances. vii. Student homes shall be subject to the provisions of chapter 10, Housing Code [chapter 22, Buildings and Building Regulations], article III [VIII], Leases, of the Code of Ordinances. (e) Multiple dwellings limited to placement in the RG-2 district only. (f) Professional offices may be permitted on Governors Avenue between Water Street and Mary Street, and on Route 8, subject to the following restrictions: i. The office operations shall be conducted in such a manner as to maintain the residential character of the surrounding neighborhood, and no changes or improvements shall be made to the premises which might preclude utilization of the premises for residential purposes in the future. ii. There shall be no other professional office located in the same zoning district within 250 feet of the premises. iii. No display of products or goods shall be visible from the street. iv. There shall be no exterior effects such as noise, traffic, odor, dust, smoke, gas, fumes, radiation, or electromagnetic interference. v. A minimum of two off-street parking spaces shall be required. vi. No more than four off-street parking spaces shall be permitted. Furthermore, all off-street spaces shall be visually screened from adjacent residential uses, to the greatest extent possible, by employing a landscape screen no less than six and one-half feet high, which landscape screen shall be properly maintained throughout the duration of the professional office use on the subject premises.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 7 vii. Signage shall be limited to one sign, not to exceed six square feet in area. No sign may be illuminated. viii. The hours of operation shall not commence prior to 6:00 a.m. and shall cease no later than 8:00 p.m., with no more than four employees engaged in the operations upon the premises at any given time. ix. The planning commission shall have the authority to impose such additional conditions and restrictions as may be necessary or appropriate to protect the general health, safety, and welfare of the residents of surrounding properties. (g) In order to stimulate limited commercial activity in the RG-1 and RG-2 zones within the city's historic district zone and/or where a historic district property or a property listed on the National Register of Historic Places exists, and to make this area of historic Dover more attractive to tourists and residents, antique shops, art galleries, gift and card shops, book stores, specialty hobby stores, and restaurants with no alcoholic beverages may be permitted as accessory uses incidental to the principal residence, subject to the conditional use approval of the planning commission in accordance with Article 10— Planning Commission, Section 1—Approval of conditional uses, and subject to the following: i. Total floor area of any nonresidential accessory use shall not exceed 2,000 square feet. ii. A minimum of two off-street parking spaces shall be required to serve the residence and the accessory use. iii. Signage for the accessory use is limited to one sign not to exceed six square feet in area. Signs may be illuminated, provided that internally illuminated signs shall be prohibited. (h) Off-street parking. 2.5 Reserved. 2.6 Administrative Waivers: (a) The city planner shall have the authority to waive the bulk standards and parking requirements of article 4, section 4.2 for all non-conforming lots that existed in the RG-1 zone prior to January 1, 2007,when deemed necessary for redevelopment. The applicant must request such waivers inwriting, stating the reasons that such waivers are necessary for development for redevelopment of the subject parcel. (b) The city planner shall have the authority to adjust the lot dimension requirements of article 4, section 4.2 in the approval minor lot line adjustment plans, where no additional lots are created and to waive the bulk standards of article 4, section 4.2 for the placement of a structure on associated lots when deemed necessary for redevelopment. The applicant must request such waivers in writing, stating the reasons that waivers are necessary for redevelopment of the subject property. (c) The city planner shall have the authority to allow alternative parking surface, other than those specified in article 6, section 3.6 provided that such off-street parking areas where alternative surface is used are located within a rear yard. The applicant must request such a waiver inwriting, stating the reasons that waivers are necessary.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 8 (Ord. of 7-12-1993, § 14; Ord. of 4-22-1996; Ord. of 2-12-2001 Ord. of 1-13-2003; Ord. of 9-11-2006; Ord. of 5-29-2007; Ord. No. 2011-29, 1-9-2012; Ord. No. 2014-05, 5-27-2014; Ord. No. 2015-13, 10-12-2015) Recommendation of the Planning Staff: Staff recommends that the Rezoning be granted to RG-1 as requested, as the proposed zoning is consistent with the Comprehensive Plan for the Mixed Use Land Use Category, and similarly returns the zoning of the properties to be consistent with much of the surrounding zoning. The proposed use of each property as one-family detached dwelling unit (single-family home) is a permitted use in the RG-1 zone. Were the application for Rezoning to be recommended by the Planning Commission and subsequently approved by the City Council, the applicant would still have to submit Building Permits for review and approval before construction can commence. The rezoning to RG-1 will also allow the applicant to submit a waiver request from the bulk standards to allow for less restrictive setbacks for development of the property. This recommendation is being made without that benefit of hearing the comments of surrounding landowners and residents. A public hearing is required on this matter and the Planning Commission should give those comments consideration. Recommendation of the Planning Commission: At the Virtual Planning Commission Meeting of November 16, 2020, the application was represented by the owner of the properties (NCALL) with Staff member Ms. Patricia Kelleher and also NCALL Board Member Jeannine Kleimo. During the Public Hearing, one Staff member spoke and email correspondence from a member of the public was received noting support of the rezoning application. The Planning Commission recommended in favor of the Rezoning from RG-3 to RG-1 for the two properties as proposed (Vote 9-0) finding the proposed zoning to be consistent with both the Comprehensive Plan and the surrounding zoning. See also the included excerpt of the DRAFT Meeting Minutes of the November 16, 2020 Planning Commission Meeting. The comments received from the other member agencies of the Development Advisory Committee (D.A.C.) are also provided. ADVISORY COMMENTS TO THE APPLICANT: 1) The applicant shall be aware that approval of any rezoning application does not represent a Development Plan approval or the right to establish certain uses on the property. Following any decision made by City Council regarding this rezoning, certain applications must be submitted to the Planning Department prior to any construction activity or establishment of new uses on the site. The applicant should contact the City of Dover Planning Office at (302) 736-7196 with any questions. 2) The applicant shall be aware that approval of any rezoning application does not represent a Building Permit, Sign Permit or other construction activity permit approval. A separate application submission is required before issuance of permits by the City of Dover. 3) The applicant shall be aware that any future use of the existing structures may be subject to a separate permitting or licensing process through the City of Dover Licensing and Permitting Division. Certain types of uses also require a Public Occupancy Permit.

Z-20-01 Lands of NCALL at 35 and 39 N New St Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 9 Attachments: • Development Advisory Committee Comments from City of Dover Department of Public Works, Department of Water & Wastewater, Electric Department, City Office of the Fire Marshal, and DelDOT • Application Submission Plan Sheet • Zoning Map Exhibit • Email Correspondence from Eric O’Brien of 10/29/2020 • Excerpt from DRAFT Planning Commission Meeting Minutes of November 16, 2020

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: October 28, 2020 APPLICATION: Lands of NCALL at 35 and 39 N. New Street FILE #: Z-20-02 REVIEWING AGENCY: City of Dover Department of Public Works CONTACT PERSON: Sharon J. Duca, P.E. CONTACT PHONE #: 302-736-7025 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: STORMWATER / STREETS / SANITATION 1. None. GENERAL 1. Our office has no objection to the rezoning of tax parcels ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00- 000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: STORMWATER / STREETS / SANITATION / GENERAL 1. None. ADVISORY COMMENTS TO THE APPLICANT: STORMWATER / STREETS / SANITATION / GENERAL 1. None. IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 28, 2020 APPLICATION: Lands of NCALL at 35 and 39 N New Street FILE #: Z-20-02 REVIEWING AGENCY: City of Dover Department of Water & Wastewater CONTACT PERSON: Jason A. Lyon, P.E., Director of Water & Wastewater CONTACT PHONE #: 302-736-7025 CONTACT PHONE #: jlyon@dover.de.us T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS WATER / WASTEWATER / GENERAL 1. Our office has no objection to the rezoning of: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES WATER / WASTEWATER / GENERAL 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Water & Wastewater standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Water & Wastewater during the planning phase for this site. Additional impact fees may apply for future development. ADVISORY COMMENTS TO THE APPLICANT WATER / WASTEWATER / GENERAL 1. None I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 28, 2020 APPLICATION: LANDS OF NCALL AT 35 AND 39 N. NEW STREET FILE #: Z-20-02 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell – Electric Director CONTACT PHONE #: ELECTRIC - 302-736-7072 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC Our office has no objection to the rezoning of: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric and meters will be assessed at that time. Any redevelopment shall adhere to the City of Dover’s Electric Service Handbook. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F Z-20-02 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 10/28/20 D S O H V A E L APPLICATION: Lands of NCALL at 35 and 39 N New St - R FILE #: Z-20-02 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. This office has no objections regarding the proposed rezoning. 2. Every house, building or structure used or intended for use as living quarters or as a place for conducting business, and having any wall facing or abutting any public or private street or alley, shall have displayed on that wall, in legible, easily read characters which are of contrasting color to the background, the proper street number for such house, building, or structure in accordance with the following: One-family and two-family residential structures, height, the number shall measure a minimum of four inches in height, location, the number shall be placed on the house above or to the left or right of the front entrance, color, the number shall be contrasting to the background color, Arabic numerals, all numbers shall be Arabic numerals. Multiple-family dwellings, measurements, the number shall measure a minimum of six inches when identifying individual apartments with exterior doors, and 12 inches when identifying buildings with apartment complexes where there are two or more buildings not assigned street addresses. Individual buildings with street addresses shall have numbers measuring six inches, location, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot, color, numbers shall be contrasting to the background color, Arabic numerals, all numbers used shall be Arabic numerals. Commercial, industrial and office buildings, height, the numbers shall measure a minimum of 12 inches in height, location generally, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot,

property line or driveway, should the building be located far enough from a public or private road so that the numbers are not clearly visible from the street, then the street address shall also be posted on the property at or near the property line or driveway to said building, color; each building, numbers shall be contrasting to the background color and shall be placed on each building in the complex, Arabic numerals, all numbers used shall be Arabic numerals, Shopping centers. Shopping centers consisting of two or more stores shall have a tenant or suite number affixed to the front of the tenant space and on the outside of the rear door which corresponds with that tenant space. Numbers shall measure six inches in height. (City of Dover Code of Ordinances, 98-344) 3. Project to be completed per approved Site Plan. 4. Full building and fire plan review is required. 5. Separate building permits/plans submission will be required for each building and/or tenant fit out. If the permit submission is for a “shell” a Certificate of Occupancy will not be issued. Separate plans and permits submissions will be required for each “tenant fit out” at which time a Certificate of Occupancy will be issued upon compliance/completion of each “tenant fit out”. Each “shell” will require a fire permit for sprinkler and fire alarm if applicable. Those systems (for the “shell”) must be accepted into service prior to any “tenant fit out” fire permits being issued. 6. Construction or renovations cannot be started until building plans are approved. 7. Fire alarm systems, fire suppression systems, hoods, exhaust ducts, and hood suppression systems require a fire permit from the Fire Marshal’s Office. This work cannot be started until the permit is approved. 8. Building cannot be occupied by the public until a Certificate of Occupancy is obtained. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O T =============================================================== APPLICATION: NCALL (35 & 39 N. New Street) FILE#: Z-20-02 REVIEWING AGENCY: DelDOT CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: 1. Access to the property is from a city-maintained road.

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City of Dover Application No.: Z-20-02 Department of Planning & Inspections IO IO RG-1 n St Fulto RG-1 Site RG-3 RG-1 w St N Ne RG-1 RG-1 Tile: Lands of NCALL Ordinance #: 2020-15 Addresses: 35 and 39 N. New Street Parcel ID: ED-05-076.08-05-39.00-000 and Legend ED-05-076.08-05-40.00-000 Existing Zoning: RG-3 Group Housing Zone 2012 Buildings Proposed Zoning: RG-1 General Residence Zone D Zoning Owner: NCALL Date: 10/15/2020 D Dover Parcels 0 30 60 120 Feet « Subject Property

Z-20-02 Lands of NCALL at 35 and 39 North New Street EXHIBIT SET 1 – Public Comments Received Public Comments (received to date 11/4/2020) 1. Email from Eric O’Brien on 10/29/2020 sent to The City of Dover Planning Office. The e-mail notes general support for the overall project for the properties.

From: 3027240392@mms.att.net To: CompPlan Date: Thursday, October 29, 2020 5:17:03 PM Hello City of Dover, Eric O'Brien here @ 30 N. New Str., re: 35 and 39 N. New Str. Rezoning Request--I vote in favor of rezoning to RG-1 ; I like the idea of helping others, esp. "taking care of our own", but it seems the past 35 yrs of group housing have been very problematic for the neighborhood ; the recent improvements w/ new H4H humanity homes have been amazing, so thank you to all involved ; I have ideas for helping w/ the nationwide homelessness problem, w/out ruining traditional, owner/occupant neighborhoods, but I'm not a "decision maker" [e.g., the 2nd-smallest state in the nation can't offer to take care of people from all over the country, incl. California (ref. 30-yr-old article in Dover Post) ] . Good luck w/ everything... ¥ :-)

CITY OF DOVER PLANNING COMMISSION NOVEMBER 16, 2020 Excerpt from Meeting Minutes – Draft The Meeting of the City of Dover Planning Commission was held on Monday, November 16, 2020 at 7:00 PM as a Virtual Meeting using the phone/videoconferencing system WebEx due to Delaware’s Declaration of the State of Emergency for COVID-19. The Meeting Session was conducted with Chair Mrs. Maucher presiding. Members present were Mr. Adams, Mr. Roach, Mrs. Malone, Mr. Hartman, Mr. Baldwin, Mrs. Lord, Mrs. Welsh, Dr. Jones (arrived at 7:13 PM) and Mrs. Maucher. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mrs. Samantha Bulkilvish, Mr. Jason Lyon and Mrs. Kristen Mullaney. NEW APPLICATIONS Z-20-02 – Lands of NCALL at 35 and 39 North New Street - Public Hearing and Review for Recommendation to City Council for a rezoning application for two adjacent parcels of land consisting of 5,952 SF +/- and 3,877 SF +/-. The properties are zoned RG-3 (Group Housing Zone). The proposed zoning is RG-1 (General Residence Zone). The properties are located at the southeast corner of North New Street and Fulton Street on the east side of N. New Street. The owner of record is National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL). Property Addresses: 35 N. New Street and 39 N. New Street. Tax Parcels: ED-05- 076.08-05-39.00-000 and ED-05-076.08-05-40.00-000. Council District 4. Ordinance #2020-15. Representatives: Ms. Patricia Kelleher, NCALL; Ms. Jeanine Kleimo, Dover Interfaith Mission; Mr. Swierczek stated that this is a Rezoning Application for two properties at the southeast corner of North Street and Fulton Street. Together they are just under 10,000 SF. These two properties had previously come to the Planning Commission for a Rezoning in 2015 to go from RG-1 to RG-3. That was to allow for a townhome development under the zoning guidelines at the time and then a Subdivision again for that townhouse development in 2018. However, those plans were not finalized; therefore, these two properties are in their original plats and are seeking to be returned to the RG-1 zone. The reason for the Rezoning is that the owners would like to develop new single-family homes on each of the parcels. They have been vacant now for some time and the previous structures have been demolished. The parcel immediately at the corner of North New Street and Fulton Street is rather limited in size and RG-1 does allow for some administrative waivers for new home construction for single family homes. This is in line with the 2019 Comprehensive Plan and as a note; the members of the Planning Commission are simply reviewing the Rezoning to take it from RG-3 to RG-1. The actual construction of the homes will be done through the regular permitting process. Ms. Kleimo stated that as a Board member, she thinks that the Commission knows that NCALL has been a very effective developer of affordable housing in a very responsible fashion and this project is consistent with the Restoring Central Dover Planning Effort and she certainly thinks merits the support of the Commission. Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 1 of 2

Mrs. Melson-Williams read a comment from Ms. Kelleher. Ms. Kelleher stated that she was trying to speak but cannot be heard. She has no statement, but she does appreciate the City’s support of the Rezoning application. Mrs. Maucher opened the public hearing. Ms. Patricia Kelleher – NCALL Ms. Kelleher stated that the two new homes proposed will continue the revitalization of this once very distressed block and that is referring to the block of North New Street. Mrs. Melson-Williams stated that there was an email received on October 29, 2020 regarding this Application and it was included in the Planning Commission packet. It says “Hello City of Dover, this is Eric O’Brien here at 30 North New Street. He notes that he would vote in favor of the Rezoning because he likes the idea of helping others and notes that group housing has been very problematic for the neighborhood but says thank you for the recent improvements with the Habitat for Humanity homes and other efforts related to homelessness problems and good luck with everything.” Mrs. Maucher closed the public hearing. Mr. Adams moved to recommend approval to City Council for Z-20-02 Lands of NCALL at 35 and 39 North New Street to change the zoning from RG-3 to RG-1 as the proposed zoning is consistent with both the Comprehensive Plan and the surrounding zoning. He would further mention that we appreciate NCALL’s efforts Downtown, the motion was seconded by Ms. Malone and the motion was carried 9-0 by roll call vote. Mr. Adams voting yes; for the reasons stated in the motion. Mr. Roach voting yes; for reasons previously stated. Ms. Malone voting yes; for reasons previously stated. Mr. Hartman voting yes; based on what Mr. Adams has already stated. Mr. Baldwin voting yes; it is consistent with the Comprehensive Plan for Mixed Use. Mrs. Lord voting yes; she loves to see revitalization of blighted areas in our community. Dr. Jones voting yes; she concurs with the comments made by Mr. Adams. Mrs. Welsh voting yes; for the reasons stated by Mr. Adams and she too concurs with the fact that it’s good to have development and is very much appreciated to have NCALL to work on that. Mrs. Maucher voting yes; for reasons previously stated and she also welcomes this redevelopment as it is much needed. Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 2 of 2

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2020-15 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTIES LOCATED AT 3 35 NORTH NEW STREET AND 39 NORTH NEW STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 8 properties described below from RG-3 (Group Housing Zone) to RG-1 (General Residence Zone). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from RG-3 - 13 Group Housing Zone to RG-1 - General Residence Zone on that property located at 35 North New 14 Street, consisting of 5,952+/- S.F., and on the property located at 39 North New Street, consisting of 15 3,877+/- S.F., (Southeast corner of Fulton Street and North New Street), owned by National Council 16 on Agricultural Life & Labor Research Fund, Inc (NCALL). 17 (Tax Parcel: ED-05-076.08-05-39.00-000 and ED-05-076.08-05-40.00-000; Planning Reference: Z-20-02; Fourth 18 Council District) 19 20 ADOPTED: * 21 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-15 - REZONING - 35 AND 39 NORTH NEW STREET\ORDINANCE 2020-15 Rezoning - 35 and 39 22 N New street - Final Reading.wpd 23 Actions History 24 12/14/2020 - Scheduled for Public Hearing/Final Reading - City Council 25 11/16/2020 - Public Hearing - Planning Commission 26 10/26/2020 - First Reading - City Council 27 28

PETITION TO AMEND ZONING DISTRICT Public Hearing before the Dover City Council December 14, 2020 Recommendation from Planning Commission Meeting of November 16, 2020 with Staff and Development Advisory Committee Review Owner: Tolano D. Anderson, Silver Linings Holding Corp. Equitable Owner: Dover Interfaith Mission for Housing Address: 630 W. Division Street, Dover DE Location: South side of W. Division Street opposite Ridgely Street Tax Parcel: ED-05-076.08-01-40.01-000 Size: 1.08 acres (47,275.3 SF.) Present Use: Professional Office Proposed Use: Professional Office and Temporary Housing Comprehensive Plan Designation: Mixed-Use Present Zoning: C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone) Proposed Zoning: IO (Institutional and Office Zone) and COZ-1 (Corridor Overlay Zone) Reason for Request: To partially convert the existing office building into a temporary housing facility. File Number: Z-20-03 Ordinance Number: 2020-16 Planning Commission Recommendation: The Application of Rezoning was represented by the current property owner, two (2) representatives of the equitable property owner, and a representative of the engineering firm. A Public

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 2 Hearing was held on November 16, 2020 where seven (7) members of the public gave testimony and written correspondence was received regarding the Rezoning Application (3 in favor and 4 opposed). The written correspondence included a Protest Petition of Opposition to the Rezoning Application; see separate attachment. The Planning Commission moved by vote of 8-1 to recommend in favor of the proposed rezoning from C-3 and COZ-1 to IO and COZ-1. (Draft Meeting Minutes attached.) Overview: This rezoning application consists of one parcel of land totaling 1.08 +/- acres located on the south side of W. Division Street opposite Ridgely Street. The property is zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is IO (Institutional and Office Zone) subject to the COZ-1 (Corridor Overlay Zone). The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson and the equitable owner is Dover Interfaith Mission for Housing. Property Address: 630 W. Division Street. Tax Parcel: ED-05-076.08-01-40.01-000. Existing Property: The property has frontage along West Division Street to the north and contains a professional office building. Vehicle access to the site is via a shared access with the neighboring property to the east (650 West Division Street) off of West Division Street. While there is a sidewalk along the West Division Street frontage, there is no dedicated pedestrian access from this sidewalk into the site. Almost the entire property is either paved or covered by the existing building. The applicant is seeking rezoning to IO (Institutional and Office Zone) to allow for an Emergency Shelter/ Temporary Housing Use (Dover Interfaith Mission). The COZ-1 (Corridor Overlay Zone) will remain. The previous owner and use (Offices for a Church) will remain in part of the building space as a tenant. The change of use of the site will be subject to permit submissions. This application only seeks rezoning of the property from C-3 to IO; the COZ-1 (Corridor Overlay Zone) designation will remain. Surrounding Land Uses The surrounding parcels are all zoned commercial. The property immediately adjacent on the east and south of the property is zoned C-3 and contains a mini-storage facility. Immediately adjacent to the west is another property zoned C-3 which contains a car wash facility. Across West Division Street to the north are properties again zoned C-3 and also C-2A (Limited Central Commercial Zone), containing a variety of commercial uses. The subject property, as well as the surrounding parcels have a Land Use Category of Mixed Use. This is with the exception of the parcels to north and east of the subject property (across West Division Street but immediately east of Ridgley Street) which have a Land Use Category of Industrial. Comprehensive Plan: In the 2019 Comprehensive Plan, the Land Development Plan (Map 12-1) recommends that this property be used for Mixed Use. The 2019 Comprehensive Plan references Mixed Use land use category on page 12-7. The following is an excerpt from the 2019 Comprehensive Plan regarding Mixed Use land uses (page 12-8):

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 3 Recommendation for Downtown Dover – Historic Core and Center City: Mixed Use Area: Downtown Dover is the City’s primary Mixed Use area. The historic City center clustered around The Green dates back as early as the 1700s. It expands to also include the traditional City pattern of grid streets which developed during the 19th and early 20th centuries. As a result of its earlier development, Downtown Dover, like many other historic cities, includes a variety of intermingled land uses. The Downtown area, which includes the traditional Loockerman Street business district, is broadly bounded by Wesley College on the north, the railroad tracks on the west, Bayhealth-Kent General Hospital on the south, and St. Jones River on the east. It includes a street level mix of residential, commercial, office, cultural, and institutional uses. Downtown Dover is the traditional and symbolic center of the community and is vitally important to the overall image and identity of the City. As the State’s office complex and other businesses and services make Downtown the largest area of employment in the City, Downtown Dover is vital to the economy. It is important to preserve the area as a safe, convenient, and aesthetically pleasing business environment. Downtown provides a unique and affordable commercial environment where locally owned businesses reflect the small-town nature of the community. Downtown also provides a residential environment with a wide variety of housing types near commercial, cultural, education, and employment resources. The age of the buildings and infrastructure in the Downtown area requires special attention and incentives to assist in continual use and revitalization activities. Downtown lacks the vibrancy of years gone by and its revitalization will hinge on mixed land uses and developing a commercial niche. Removal of blighted conditions, rehabilitation and redevelopment of traditional residential areas, and reestablishment of neighborhood identity will be important components of the City’s strategies and initiatives. The goal of the Land Development Plan is to enhance the role of Downtown Dover as a major employment, residential and commercial center as well as the symbolic and cultural heart of the community. Efforts should strive to recognize its unique heritage and historic resources and to provide for mixed use development allowing greatest variation of uses, Activities to reestablish the economic and social vitality of Downtown neighborhoods are encouraged. The Rezoning Request is consistent with the Land Use Classification of Mixed Use. Table 12-1: Land Use and Zoning Matrix (from the 2019 Comprehensive Plan) specifies that the following zones are compatible with this land use classification. C-2 (Central Commercial) (Downtown Redevelopment Target Area Only) C-2A (Limited Central Commercial) TND (Traditional Neighborhood Design) C-1 (Neighborhood Commercial) C-1A (Limited Commercial) RGO (General Residence and Office) (Downtown Redevelopment Target Area Only) Mixed-Use R-8 (One Family Residence) R-10 (One Family Residence) RG-1 (General Residence) RG-2 (General Residence) RG-4 (General Resident - Multi-Story Apartments) C-3 (Service Commercial) CPO (Commercial and Professional Office) IO (Institutional and Office)I

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 4 Request for IO (Institutional and Office Zone) The types of permitted uses in the IO Zone are given in Article 3 §10 of the Zoning Ordinance. The permitted uses include the following: • Article 3, Section 10. – Institutional and Office Zone (IO) 10.1 Uses permitted. In an institutional and office zone (IO), no building or premises shall be used, and no building or part of a building shall be erected, which is arranged, intended, or designed to be used, in whole or in part, for any purpose, except the following: (a) Business, professional, or governmental offices. (b) Banks. (c) Research, design, and development laboratories. (d) Public and institutional uses including hospitals, medical clinics, libraries, police stations, courthouses, transit centers, schools, colleges, universities, places of public assembly, philanthropic and charitable institutions, parks, playgrounds, public indoor recreation centers, athletic fields. (e) Public utility rights-of-way and structures necessary to serve areas within the city. (f) Child day care centers, provided they are established in accordance with all applicable state regulations pertaining to child care and provided that they are established and maintained in accordance with article 5, section 14 of this ordinance. (g) Emergency shelters and transitional housing. (h) Adult day care facilities provided they are established in accordance with all applicable state regulations pertaining to adult care and provided that they are established and maintained in accordance with article 5, section 22 of this ordinance. 10.2 Conditional Uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Firearm ranges, prisons, and correctional facilities. (b) Public incinerators. (c) Hotels and restaurants. 10.3 Accessory uses. The following uses shall be permitted accessory to other permitted uses on a lot. (a) Clinics, cafeterias, and recreational facilities. (b) Motor vehicle storage and repair facilities accessory to a public or institutional use. (c) Restaurants that are on a campus and intended to support users of the campus.

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 5 10.4 Uses prohibited. The following uses are prohibited: (a) Landfills, dumps. 10.5 Enclosed buildings. All permitted uses and all storage accessory thereto, other than offstreet parking, shall be carried on in buildings fully enclosed on all sides, except for outdoor eating areas associated with restaurants approved by the city planner. 10.6 Performance standards. All uses are subject to performance standards as set forth in article 5, section 8.1. 10.7 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all structures and prior to the issuance of certificates of occupancy for any change of use. COZ-1 (Corridor Overlay Zone) The purpose and requirements of the COZ-1 (Corridor Overlay Zone) are given in Article 3 §27 of the Zoning Ordinance. The permitted uses include the following: 27.1 Purpose. The corridor overlay zone (COZ) is established for the following reasons: (a) To promote superior urban corridor development and the highest quality built environment; (b) To foster coordination and linkage among corridor properties and with adjacent lands; (c) To preserve the functionality and efficiency of the roadway for traffic movement; and (d) To achieve a visually balanced streetscape environment which is friendly to the pedestrian and motorist alike. 27.2 Superior urban design. For the purposes of this ordinance the term "superior urban design" shall meet the following criteria: (a) Superior urban design places a strict and primary importance on the pedestrian. The concept should lend itself to interconnectivity while presenting building structures as aspects of the street, not simply islands existing in the "sea of roads". The design should encourage fewer car-trips, as well as promote automobile trips on an interconnected local street system rather than trips that utilize the arterials. In demonstrating superior urban design, an applicant must show that the plan presented exceeds the requirements of the zoning ordinance in at least two of the following areas: (i) Transportation amenities for bicycles, pedestrians and transit that exceed those required by the zoning ordinance; (ii) Architectural features including, but not limited to: LEED-certified buildings; unique architecture not replicated in other locations; use of architectural elements such as entry porticos, porte-cocheres, colonnades, cornices, porch columns and balusters, band courses, coins, water tables and other trim that enhances visual

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 6 quality and function of the structure; and use of the highest-quality construction materials. (iii) Landscaping that exceeds the requirements of this section, including robust use of trees, shrubbery, and flowering plants to screen parked cars; water gardens and ponds; arboretums; tree preservation measures; (iv) Public spaces and art including, but not limited to, sculpture, memorials, murals, public court yards and pocket parks, and fountains; (v) Green technologies for stormwater management, as well as green energy technologies such as geothermal heating and cooling and solar energy supplies. (b) The city planner shall develop policy guidance on how the concept of superior urban design will be evaluated. 27.3 Zone boundaries. The COZ encompasses the lands adjacent to the following roadways as outlined on the City of Dover Zoning Map as set forth in article 2, section 2 of this ordinance: (a) Delaware Route 8 (Forrest and Division Streets) from the railroad tracks in a westerly direction to the city limit line. (b) McKee/Saulsbury Road (County Road 156) from the intersection at Dennys Road (County Road 100) in a southerly direction to the terminal intersection with West North Street (County Road 73). 27.4 Permitted uses. Land use shall be governed by those provisions of this ordinance related to the specific zoning district designations of each property as depicted on the zoning map. 27.5 Site development plan approval. Site development plan approval in accordance with article 10, section 2 shall be required prior to the issuance of building permits for the erection or enlargement of all structures and prior to the issuance of certificates of occupancy for any change in use. When the zoning district regulations specify that a particular use requires conditional use approval in accordance with article 10, section 1, the provisions of that article shall apply. Site development plans and conditional use site plans for properties within the COZ shall reflect compliance with the development guidelines of this article, in addition to all other applicable codes and regulations. 27.6 Development guidelines. 27.61 Setbacks: a. Front yards. Residential Nonresidential Min. Max. Min. Max. McKee/Saulsbury 60' to 80' 40' to 50' * Route 8—Artis Drive to Mifflin Road 60' to 80' None Route 8—Mifflin Road to Saulsbury 40' to 60' 40' to 60' * Road

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 7 Residential Nonresidential Min. Max. Min. Max. Route 8—Saulsbury Road to R.R. line 20' to 30' 20' to 30' Subdivision streets (Setback provisions of article 4 shall apply) * When the applicant can demonstrate to the satisfaction of the planning commission through the site plan review process that the proposal involves a superior urban design, the maximum setback may be increased to no more than 90 feet from the property line on Route 8 from Mifflin Road to Saulsbury Road and on McKee and Saulsbury Roads. 27.62 Building placement. Buildings shall be situated on the property so as to maximize the use of the frontage along the roadway and shall have the longest side of the building arranged parallel and square to the roadway. When the applicant can demonstrate to the satisfaction of the planning commission that, due to specific constraints related to lot configuration, alternative building placements may be permitted. 27.63 Parking. (a) Location. Parking shall not be permitted to be situated within the front yard, nor between the right-of-way line and the building, except in the following instances: (i) Automobile service stations; (ii) Properties in a shopping center (SC) zoning district, in which case, parking may be permitted between the building and the roadway, provided that such parking [shall] be limited to five rows of single parking spaces between the road and the storefront; (iii) When the applicant can demonstrate to the satisfaction of the planning commission through the site plan review process that the design presented involves a superior urban design, parking may be permitted between the building and the street, provided that such parking within this area shall be adequately landscaped and screened from the roadway. (b) Required number of spaces. See specific district requirements in article 4. (c) Layout. (i) Parking lots shall be arranged in such a manner so that not more than 20 parking spaces in a row shall be permitted without a landscaped island. No more than six rows of 20 spaces shall be provided without provision for a landscaped median. Parking islands shall be a minimum of ten feet wide and planting medians shall be no less than eight feet wide. (ii) There shall be a landscaped buffer area of at least 12 feet in width between the building and parking lot and drive areas. The buffer area shall include provisions for a sidewalk of at least six feet and no greater than eight feet in width. The buffer area and sidewalk shall be grade separated from the parking lot by concrete curbing of at least six inches in height.

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 8 (d) Landscaping. Design shall be simple and easy to maintain and shall consist of a combination of hardy canopy trees, low evergreen shrubs and turf grass, and shall be designed in accordance with landscape guidelines set forth in article 5, section 15 of this ordinance and as follows: (i) Interior landscaping. A minimum of five percent of the interior area of a parking lot shall be reserved for landscape purposes. This provision shall include the landscaping of all required parking islands and medians. Shade trees shall be incorporated within the landscaped islands whenever and wherever practicable. (ii) Parking lot screening adjacent to public right-of-way. Low profile screening shall be required when parking spaces would result in vehicles facing onto the roadway. Screening may consist of a low wall, evergreen hedge with a minimum height of two feet at the time of planting, planted three feet apart on center, and a maximum height of three feet at maturity, or earth berm. Should a low wall be used, such wall shall be accompanied by evergreen shrub plantings on the roadway side of the wall and spaced ten feet apart on center. (iii) Reserved. 27.64 Site access. (a) Entrance width and radii. Site entrances shall have a minimum width of 24 feet. Entrances involving a median divider shall be at least 35 feet in width. Entrance radii shall be a minimum of 15 feet and a maximum of 25 feet. (b) Number of entrances and curb cut spacing. One curb cut shall be permitted for each street which abuts a site. For sites with street frontage in excess of 300 linear feet, one additional curb cut may be permitted. For sites with street frontage in excess of 600 linear feet, two additional curb cuts may be permitted. Multiple curb cuts on a property shall have a minimum spacing distance in accordance with the following schedule: Speed Limit Maximum Spacing (Ft.) 25 105 30 125 35 150 40 185 45 230 50 275 (c) [Shared access.] Shared access shall be provided, whenever possible, for entrances to adjoining uses, including residential driveways. (d) [Cross access.] Cross access shall be provided among abutting uses of similar use categories, whenever possible, to provide linkage between properties as an alternative to re-entering the corridor to access both existing and future neighboring properties.

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 9 (e) Entrance locations for adjoining properties. Commercial site entrances shall be no closer than 25 feet to an adjoining property which is zoned residential and no closer than ten feet to an adjoining property which is in a nonresidential zoning category. 27.65 [Signs.] Signs shall meet the regulations found in article 5, section 4, supplementary sign regulations. 27.66 Building height. (a) Buildings shall be limited in overall height to 35 feet and shall not exceed two stories. 27.67 Open space and landscaping. (a) Lot coverage. Each lot shall have a minimum of 25 percent of the lot area dedicated to be landscaped open space. A lesser amount of landscaped open space may be permitted when it can be demonstrated to the satisfaction of the planning commission, through the site plan review process, that, due to lot configuration and existing built conditions, the required minimum is impractical. (b) Frontage. Each lot shall have a landscaped open space of at least 25 feet in width, measured from the back of curb along the entire frontage of the lot, except at points of site access. Trees shall be provided along the frontage perimeter at a minimum rate of one tree for each 50 linear feet of frontage. (c) Side and rear yards. A minimum of 15 feet of landscaped open space shall be provided along all side and rear lot lines when abutting a residential use and a minimum of five feet when abutting a nonresidential use. Tree plantings shall be provided along all nonfrontage perimeters at a minimum rate of one tree for each 75 linear feet. (d) Stormwater detention ponds. Detention ponds may be counted toward the minimum 25 percent open space area, provided that such ponds are designed to emulate natural features by incorporating irregular outline, gradual slopes (no greater than 1:4), and appropriate landscape plantings. (e) Landscaping. Landscaped open spaces shall be designed in accordance with the provisions of this section, as well as the landscaping guidelines as set forth in article 5, section 9 of this ordinance. (f) Screening. The following items shall be located so as to minimize visibility from the roadway, adjacent properties and other public areas, and shall be screened from public view: (1) Service bays; (2) Loading docks and platforms; (3) Rooftop utilities; (4) Satellite dishes; (5) Dumpsters; (6) Storage areas. (g) Standard for tree plantings. Trees shall be of a high canopy variety and shall be limbed to a minimum height of 12 feet above grade at maturity.

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 10 (h) Standards for shrubbery. Shrubbery shall be of a low evergreen variety and shall be limited to use as foundation plantings and for screening purposes. (i) Standards for ground cover. Ground cover shall be limited to turf and ornamental grasses and ornamental evergreen ground cover plantings within required landscape areas. 27.68 Lot configuration. All lots within the corridor overlay district created after the enactment of this section shall conform to the following: (a) Minimum lot area [shall be] 10,000 square feet. Service stations [shall have a minimum lot area of] 20,000 square feet. (b) Minimum lot depth shall be 100 feet. In the C-3 (service commercial) district, the minimum lot depth shall be 150 feet. (c) Minimum road frontage shall be at least 100 feet. In the C-3 (service commercial) district, the minimum road frontage shall be 150 feet. 27.69 Architectural review. The side of any building which faces the corridor (or corridors) shall be referred to as the "corridor elevation." Buildings in the COZ-1 shall be designed to front on the corridor, and the corridor elevation shall contain architectural elements traditionally associated with the front of a building. Blank walls without functioning windows are prohibited along the corridor. Windows must be incorporated into the overall design concept of the corridor elevation. Providing one or several small windows on a large corridor elevation shall not constitute compliance with this ordinance. A "functioning window" shall be defined as a window which lets light into the interior of the structure, and is integrated and related to the interior layout of the space. In addition to functioning windows, the corridor elevation shall have the following elements: (a) A primary entrance door or doors (except for loading doors). (b) A primary entrance feature, such as a porch, portico, awning, entrance walk, or other similar feature. In addition, the corridor elevation shall have one of the following elements: (a) Landscaping integrated into the building design concept. (b) Architectural or urban design elements which link adjacent structures together, such as plazas, walkways, colonnades, or similar features. (c) Architectural relief, such as vertical and horizontal offsets in exterior wall elevations, band courses, lintels and sill courses, cornices, and the like, to create shadow lines. The applicant shall submit 12 copies of the corridor elevation at the time of application. The city planner or his/her designee shall determine whether compliance with the provisions of this ordinance has been achieved. 27.7 Properties located on a corner lot with two frontages within the Corridor Overlay Zone. When a property is located on the corner of two corridors within the Corridor Overlay Zone, only one of the two corridors shall be subject to the requirements of Section 27.61 Setbacks and Section

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 11 27.63 Parking, Subsection (a) Location. The frontage of the property on which the identifiable front of the building is located shall be the frontage that is subject to the requirements of Section 27.61 And Section 27.63, Subsection (a). In designing the site, in order to qualify for the relief under this subsection, the applicant must demonstrate to the satisfaction of the planning commission that the design incorporates the principles of superior urban design as defined in Section 27.2. Recommendation of the Planning Staff: Staff recommends that the Rezoning be granted to IO (Institutional and Office Zone) while retaining the COZ-1 (Corridor Overlay Zone) as requested, as the proposed zoning is consistent with the Comprehensive Plan for the Mixed Use land use classification. The use as an Emergency Shelter/ Transitional Housing is a permitted use in the IO zone. Were the application for Rezoning to be recommended by the Planning Commission and subsequently approved by the City Council, the applicant would still have to submit Building Permits for the change of use in order for the Emergency Shelter/ Transitional Housing use of the site to be established. During that review process it will be determined if any site improvements are required. This recommendation is being made without that benefit of hearing the comments of surrounding landowners and residents. A public hearing is required on this matter and the Planning Commission should give those comments consideration. Recommendation of the Planning Commission: At the Virtual Planning Commission Meeting of November 16, 2020, the application was represented by the property owner Mr. Tolano Anderson (on behalf of Silver Linings Holding Corp.); Jeanine Kleimo and Herb Konowitz as representatives of the equitable owner/occupant Dover Interfaith Mission for Housing; and Brian Turner representing the engineering firm of Mountain Consulting. During the Public Hearing held at the Planning Commission Meeting, seven (7) members of the public gave testimony and written correspondence was received regarding the Rezoning Application (3 in favor and 4 opposed). The written correspondence included a Letter and a Protest Petition of Opposition to the Rezoning Application; see separate attachment. The Planning Commission moved by vote of 8-1 to recommend in favor of the proposed rezoning from C-3 and COZ-1 to IO and COZ-1. See also the included excerpt of the DRAFT Meeting Minutes of the November 16, 2020 Planning Commission meeting. The comments received from the other member agencies of the Development Advisory Committee (D.A.C.) are also provided. Petition of Opposition to Rezoning Application Z-20-03 A Petition of Opposition was received prior the Planning Commission Public Hearing on November 16, 2020 regarding Rezoning Application Z-20-03 Lands of Silver Linings Holdings Corp.: Rezoning C-3 to IO and subject to COZ-1. The Petition from area property owners of W. Division Street contained a Petition with two (2) signatures from owners of properties in the area objecting to the proposed rezoning of 630 W. Division Street, Dover. Planning Staff evaluated the Petition along with available property records to determine the adjacency of the signatories’

Z-20-03 Lands of T. Anderson at 630 West Division St. Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 12 lots/properties to 630 W. Division Street as it relates to the requirements of 22 Del. Code §305. See attached Memorandum and analysis documents. The Petition is valid as per 22 Del. Code §305. Any action to approve the Rezoning of 630 W. Division Street (Ordinance #2020-16) requires a three-fourths majority of City Council. ADVISORY COMMENTS TO THE APPLICANT: 1) The applicant shall be aware that approval of any rezoning application does not represent a Development Plan approval or the right to establish certain uses on the property. Following any decision made by City Council regarding this rezoning, certain applications must be submitted to the Planning Department prior to any construction activity or establishment of new uses on the site. The applicant should contact the City of Dover Planning Office at (302) 736-7196 with any questions. 2) The applicant shall be aware that approval of any rezoning application does not represent a Building Permit, Sign Permit or other construction activity permit approval. A separate application submission is required before issuance of permits by the City of Dover. 3) The applicant shall be aware that any future use of the existing structures may be subject to a separate permitting or licensing process through the City of Dover Licensing and Permitting Division. Certain types of uses also require a Public Occupancy Permit. Attachments: • Development Advisory Committee Comments from City of Dover Department of Public Works, Department of Water & Wastewater, Electric Department, City Office of the Fire Marshal, and DelDOT • Application Submission Plan Sheet • Zoning Map Exhibit • Written Correspondence received for Planning Commission Meeting: o Letter from John Paradee, Esq. on behalf of Bennie Smith Real Estate, LLC and Bennie Smith (individually) dated November 13, 2020 o Petition of Opposition Objecting to Rezoning (received November 16, 2020): see below • Excerpt from DRAFT Planning Commission Meeting Minutes of November 16, 2020 • Memorandum on Petition of Opposition from Planning Office dated November 30, 2020 with Attachments: o Petition of Opposition Objecting to Rezoning (received November 16, 2020) o Petition Exhibit Map o Petition Summary Analysis Spreadsheet

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: October 28, 2020 APPLICATION: Lands of Silver Linings Holding Corporation at 630 W. Division Street FILE #: Z-20-03 REVIEWING AGENCY: City of Dover Department of Public Works CONTACT PERSON: Sharon J. Duca, P.E. CONTACT PHONE #: 302-736-7025 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: STORMWATER / STREETS / SANITATION 1. None. GENERAL 1. Our office has no objection to the rezoning of tax parcel ED-05-076.08-01-40.01-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: STORMWATER / STREETS / SANITATION / GENERAL 1. None. ADVISORY COMMENTS TO THE APPLICANT: STORMWATER / STREETS / SANITATION / GENERAL 1. None. IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 28, 2020 APPLICATION: Lands of Silver Linings Holding Corporation at 630 W Division St FILE #: Z-20-03 REVIEWING AGENCY: City of Dover Department of Water & Wastewater CONTACT PERSON: Jason A. Lyon, P.E., Director of Water & Wastewater CONTACT PHONE #: 302-736-7025 CONTACT PHONE #: jlyon@dover.de.us T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS WATER / WASTEWATER / GENERAL 1. Our office has no objection to the rezoning of: ED-05-076.08-01-40.01-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES WATER / WASTEWATER / GENERAL 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Water & Wastewater standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Water & Wastewater during the planning phase for this site. Additional impact fees may apply for future development. ADVISORY COMMENTS TO THE APPLICANT WATER / WASTEWATER / GENERAL 1. None I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 28, 2020 APPLICATION: LANDS OF SILVER LININGS HOLDINGS CORPORATION AT 630 W. DIVISION STREET FILE #: Z-20-03 REVIEWING AGENCY: City of Dover CONTACT PERSON: Paul Waddell – Electric Director CONTACT PHONE #: ELECTRIC - 302-736-7072 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC Our office has no objection to the rezoning of: ED-05-076.08-01-40.01-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric and meters will be assessed at that time. Any redevelopment shall adhere to the City of Dover’s Electric Service Handbook. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F Z-20-03 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 10/28/20 D S O H V A E L R APPLICATION: Lands of Silver Linings Holding Corporation at 630 E Division St - FILE #: Z-20-03 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. This office has no objections regarding the proposed rezoning. 2. The installation of natural gas and LP gas meters, regulators, valves, and LP gas bottles shall be protected from impact damage by impact protection. Natural gas and LP gas meters, regulators, and valves located inside structures shall have impact protection, except when located in separate protected utility rooms. Dimensions of bollards. Bollards shall be a minimum of six-inch diameter filled with concrete. The bollard shall be set into the ground at a depth of at least 36 inches (three ft.) embedded in concrete at a minimum of 18 inches surrounding the bollard. The bollards must be a least 48 inches (four ft.) in height above the finish grade elevation. Any deviation of the stated requirements must be approved by the fire marshal and/or chief building inspector. The above dimensions shall serve as the requirement for installation; however, the fire marshal and/or chief building inspector shall have the authority to require more stringent dimensions to fit the needs of devices warranting impact protection. Color of bollards. Bollards should be of the following colors; yellow, amber or orange. All colors shall be of fluorescent or have a reflective coating. Any deviation of the stated requirements must be approved by the fire marshal and/chief building inspector. (City of Dover Code of Ordinances, 46-4) 3. Every house, building or structure used or intended for use as living quarters or as a place for conducting business, and having any wall facing or abutting any public or private street or alley, shall have displayed on that wall, in legible, easily read characters which are of contrasting color

to the background, the proper street number for such house, building, or structure in accordance with the following: One-family and two-family residential structures, height, the number shall measure a minimum of four inches in height, location, the number shall be placed on the house above or to the left or right of the front entrance, color, the number shall be contrasting to the background color, Arabic numerals, all numbers shall be Arabic numerals. Multiple-family dwellings, measurements, the number shall measure a minimum of six inches when identifying individual apartments with exterior doors, and 12 inches when identifying buildings with apartment complexes where there are two or more buildings not assigned street addresses. Individual buildings with street addresses shall have numbers measuring six inches, location, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot, color, numbers shall be contrasting to the background color, Arabic numerals, all numbers used shall be Arabic numerals. Commercial, industrial and office buildings, height, the numbers shall measure a minimum of 12 inches in height, location generally, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot, property line or driveway, should the building be located far enough from a public or private road so that the numbers are not clearly visible from the street, then the street address shall also be posted on the property at or near the property line or driveway to said building, color; each building, numbers shall be contrasting to the background color and shall be placed on each building in the complex, Arabic numerals, all numbers used shall be Arabic numerals, Shopping centers. Shopping centers consisting of two or more stores shall have a tenant or suite number affixed to the front of the tenant space and on the outside of the rear door which corresponds with that tenant space. Numbers shall measure six inches in height. (City of Dover Code of Ordinances, 98-344) 4. Project to be completed per approved Site Plan. 5. Full building and fire plan review is required if there is a change in occupancy classification or if renovations are proposed. 6. Separate building permits/plans submission will be required for each building and/or tenant fit out. If the permit submission is for a “shell” a Certificate of Occupancy will not be issued. Separate plans and permits submissions will be required for each “tenant fit out” at which time a Certificate of Occupancy will be issued upon compliance/completion of each “tenant fit out”. Each “shell” will require a fire permit for sprinkler and fire alarm if applicable. Those systems (for the “shell”) must be accepted into service prior to any “tenant fit out” fire permits being issued. 7. Construction or renovations cannot be started until building plans are approved.

8. Fire alarm systems, fire suppression systems, hoods, exhaust ducts, and hood suppression systems require a fire permit from the Fire Marshal’s Office. This work cannot be started until the permit is approved. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O T =============================================================== APPLICATION: Silver Linings (630 W. Division Street) FILE#: Z-20-03 REVIEWING AGENCY: DelDOT CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: 1. The developer should contact DelDOT to schedule a pre-submittal meeting. 2. It is expected a Record Plan and Entrance Plan Review will be required. 3. A cross-access easement shall be established to a neighboring parcel. 4. DelDOT Project T201630003 is in front of the property. This project involves the design of a multi-use trail facility and or dedicated bike boulevard along the Rt. 8 corridor from US13 to a point near the new Dover High School.

City of Dover Application No.: Z-20-03 Department of Planning & Inspections IPM RG-1 M C-2A t est S NW C-3 Ridg C-3 C-3 t ely S M S est C-2A SW t S t r IO ivis ion WD ton D Wes C-2A Site C-3 C-1A Fore st St C-1 C-1A IO RG-1 RG-1 C-3 Lincoln St Cherry St IO Davis Cir RG-1 C-3 RG-1 R-8 R-8 Tile: Lands of Silver Linings Holding Corp. Ordinance #: 2020-16 Addresses: 630 W. Division Street Legend « DD Parcel ID: ED-05-076.08-01-40.01-000 2012 Buildings Existing Zoning: C-3 Service Commercial Zone and COZ-1 Corridor Overlay Zone Zoning Proposed Zoning: IO Institutional and Office Zone and Dover Parcels COZ-1 Corridor Overlay Zone Owner: Tolando D. Anderson, Silver Linings Holding Corp. 17 Subject Property Date: 0 10/15/2020 100 200 400 Feet - Corridor Overlay Zone

.,. • •........• BAIRD MANDALAS BROCKSTEDT~ JOHN W PARADEE 302.677.0061 john@bmbde.com November 13, 2020 VIA HAND DELIVERY City of Dover Planning Commission City Hall/The Plaza 15 Loockerman Plaza Dover, Delaware 19901 RE: Silver Linings Holdings Corp./Dover Interfaith Mission for Housing Rezoning Application #Z-20-03 Dear Commissioners: I represent Bennie Smith Real Estate, LLC and Bennie Smith (individually), the owners of several parcels of land and improvements located directly across the street from 630 West Division Street (the "Property") which is the subject of the above-referenced rezoning application ("Application"). As you are no doubt aware, the Property is located in a highly-developed area of Division Street which is improved and occupied by a number of longstanding businesses, all of which would be adversely impacted by the proposed rezoning. My client is greatly concerned that the use proposed by the Application - an emergency shelter and transitional housing - will introduce a substantial number of transient residents into the existing neighborhood, creating the risk of significant conflicts with the established businesses in the area ( e.g., congregating, loitering, traffic safety risks, enhanced risk of criminal activity from transients, etc.). My client respectfully submits that the (1) proposed use is incompatible with the existing uses in the neighborhood, and (2) adequate public services and infrastructure do not exist to serve the needs of the additional demand that would inevitably result from implementation of the proposed use (e.g., police, fire, and EMS services). For all of the foregoing reasons, the Application does not satisfy the legal standard for rezoning under Article 10, Section 5 of the City of 6 South State Street I Dover, Delaware 19901 [ 302-677-0061 [ 302-677-0065 www.bmbde.com I I DOVER LEWES WILMINGTON/GREENVILLE

City of Dover Planning Commission November 13, 2020 Page2 Dover Zoning Code, and accordingly, my client respectfully requests that you DENY the Application. Thank you for your consideration. e JWP/lwr cc: Bennie Smith

PROTEST IN OPPOSTION TO REZONING APPLICATION Lands of Silver Linings Holding Corporation 630 W. Division Street Application #Z-20-03 We, the undersigned, do hereby submit the following protest, pursuant to 22 Del. C. § 305, respectfully requesting that the City of Dover Planning Cormnission and the City of Dover City Council DENY Application #Z-20-03 (the "Application") for rezoning of property owned by Silver Linings Holding Corporation located at 630 W. Division Street, Dover. Delaware, otherwise known as Tax Parcel #ED-05-076.08-01-40.01-000 (the "Prope1iy"). We submit this protest pursuant to 22 Del. C. § 305, as the owners of 20 percent or more of the area oflots irmnediately adjacent to or directly opposite the Property. The Property is located in a highly-developed area of Division Street which is improved and occupied by a number of longstanding businesses, all of which would be adversely impacted by the proposed rezoning. We are greatly concerned that the use proposed by the Application - an emergency shelter and transitional housing - will introduce a substantial number of transient residents into the existing neighborhood, creating the risk of significant conflicts with the established businesses in the area (e.g., congregating, loitering, traffic safety risks, enhanced risk of criminal activity from transients, etc.). We therefore respectfully submit that (1) the proposed use is incompatible with the existing uses in the neighborhood, and (2) adequate public services and infrastructure do not exist to serve the needs of the additional demand that would inevitably result from implementation of the proposed use (e.g., police, fire, and EMS services). For all of the foregoing reasons, the Application does not satisfy the legal standard for rezoning under Article 10, Section 5 of the City of Dover Zoning Code, and accordingly, we respectfully request that you DENY the Application. Thank you for your consideration. 1

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CITY OF DOVER PLANNING COMMISSION NOVEMBER 16, 2020 Excerpt from Meeting Minutes – Draft The Meeting of the City of Dover Planning Commission was held on Monday, November 16, 2020 at 7:00 PM as a Virtual Meeting using the phone/videoconferencing system WebEx due to Delaware’s Declaration of the State of Emergency for COVID-19. The Meeting Session was conducted with Chair Mrs. Maucher presiding. Members present were Mr. Adams, Mr. Roach, Mrs. Malone, Mr. Hartman, Mr. Baldwin, Mrs. Lord, Mrs. Welsh, Dr. Jones (arrived at 7:13 PM) and Mrs. Maucher. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mrs. Samantha Bulkilvish, Mr. Jason Lyon and Mrs. Kristen Mullaney. NEW APPLICATIONS Z-20-03 Lands of Silver Linings Holding Corporation at 630 W Division Street - Public Hearing and Review for Recommendation to City Council for a rezoning application for a parcel of land consisting of 1.0853 acres (47,275.3 SF +/-). The properties are zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is IO (Institutional and Office Zone) subject to the COZ-1 (Corridor Overlay Zone). The property is located on the south side of West Division Street and opposite the intersection with Ridgely Street. The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson and the equitable owner is Dover Interfaith Mission for Housing. Property Address: 630 W. Division Street. Tax Parcel: ED-05-076.08-01- 40.01-000. Council District 4. Ordinance #2020-16. Representatives: Ms. Jeanine Kleimo, Dover Interfaith Mission; Mr. Herb Konowitz, Dover Interfaith Mission; Mr. Brian Turner, Mountain Consulting Mr. Swierczek stated that this is an Application to rezone the property at 630 W Division Street from C-3 (Service Commercial Zone) to IO (Institutional and Office Zone) while maintaining the COZ-1 (Corridor Overlay Zone). The COZ-1 being an added zoning measure with added physical aesthetic requirements. The owner is doing this as they (the applicant - Dover Interfaith Mission for Housing) are purchasing the property from the previous owner who will stay on as a tenant. There was a church that had offices there and they will stay on at least in part of the space to keep their offices there. There are no physical changes proposed to the site; it is already developed. However, the main reason for the Rezoning is to accommodate an emergency shelter or transitional housing which is a permitted use in the IO (Institutional & Office Zone). That is in line with the Land Use Matrix as adopted in the 2019 Comprehensive Plan. This is only to allow for the use to occur; to establish the use will still be an administrative process with the City. This is only to allow that process to occur. Ms. Kleimo stated that they currently occupy on a leased basis a nearby property on Forest Street where we currently operate a shelter, offices and a day time resource center. These same facilities that currently exist in the neighborhood would be relocated to this site. Mr. Tolano Anderson is also on the call as he is a representative of the Silver Linings Holding Corporation and currently has his offices in the building. He has been extraordinarily corporative with us and Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 1 of 8

will continue to have his offices in the building. We have been working closely with the City and Mountain Consulting to ensure that the proper steps have been taken to acquire this facility for this propose. She is happy to answer any questions about the operation of the building and how this would be done. Mountain Consulting has provided a Site Plan and Mr. Brian Turner is here to address that plan if there are questions about it. Mr. Turner stated that he wanted to speak to the existing utilities that are there at Division Street. There is currently a 12-inch water main that currently serves the existing building and there is a fire hydrant also located directly across the street about 122 feet from the front door of 630 West Division Street. Ms. Kleimo has also been working with a local contractor, Bayside Fire Protection, on doing an assessment to have the building sprinkled in the future given that the plan does receive the Rezoning approval. That fire hydrant is capable of receiving 1,000 to 1,500 gallons per minute of firefighting flow. There is also a 12-inch sewer main that is in Division Street so these mains for both water and sewer are on the larger end of the mains that currently exist within the City’s utilities system. There is also a combined entrance for this site. The entrance is thirty-four feet in width, and it serves both the existing buildings and the automatic and the self-service car wash and the self-storage which is located in the rear of the site. DelDOT has gone through and made several pedestrian improvements, created bike lanes, and sidewalks on each side of Division Street. There is also a DART bus stop which is located 56 feet from the front door of this site. There are certainly adequate utilities and safe public transportation to access at the current site. Mr. Tolano Anderson stated that he thinks this is a great and positive project and he really loves the program. He sees what Dover Interfaith has done in our community. The fact that they have been so able to effectively provide shelter and subsidence and homeless transitional housing. You couldn’t find a better property or project with this much capacity anywhere in the City or even in the County. He thinks that it is an ideal situation and he thinks that it answers and resolves a lot of significant issues in our community. He owns two properties directly across the street from this property at 627 & 629 West Division Street. As a property owner and a businessman, he does not see any negative impact as a result of what is going to transpire here. That is partly based on the fact that the services and the professionalism of the people that are providing the service running this company is just outstanding. He has another thirteen properties in the City within 1,000 feet of this property and a total of 20 properties located within a quarter mile of this property. He understands what they are trying to do, and he understands what this project is designed to do, and he is in favor of it. He doesn’t see any negative impact because of how the program is going to be run. He and his staff are going to remain in that building as well adjacent to the operation that Dover Interfaith is running. He has seven employees full-time and two employees part-time and they are going to stay there as long as Dover Interfaith will allows us to use the space in there as well. Mr. Konowitz stated that he has been with Dover Interfaith for twelve years. He has seen what they can do with men to better themselves. Presently we are in 684 Forest Street and they are renting the property from the Downtown Dover Partnership. They have a lease with them which will be up at the end of the New Year in December. They have to move, and the City would like to see us move. They have served in the period of time that he has been there, over 3,000 men and he thinks that they have done an adequate job. They want to expand, and they ask for the Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 2 of 8

Commission’s positive vote tonight. Ms. Kleimo stated that she thinks that they have had a very successful record. They cannot control all of the homeless people who might come in and out of Dover, but they are hoping that this will provide more space for sheltering them, for training them and for assisting them in a variety of ways. They have increased their services over the years so that we have a wide range of wraparound or comprehensive services and so that they can change the lives of the people who come to us at Dover Interfaith. They don’t just come for a night; they come to reside in the building for a period of time in the program. More than 70% of them leave with stability, with employment, with housing opportunities in the community and become productive members of our local society. There are a couple of other Board members on the call; Mr. Dave Callahan and Bishop Nelson Lewis may have further comments. Mr. Hartman thanked the applicant for what they are doing in Dover. They know that it is a hard job. Reading the concerns of the adjacent businesses that have been there a long time, if you have a resident that is giving those businesses a problem, is there anything that you can do about that? Responding to Mr. Hartman, Ms. Kleimo stated that one of the things that they do is that they have quite a strict set of rules. One of them is no panhandling; they do provide the needs of the men who are residing with us. They get the meals that they need, we help them with clothing and access to medical care and a wide range of services so there is no need for them to be bothering other people. They do often have a number of people who reside in the shelter at any given time who have been incarcerated in the past but our record of keeping them out of prison is very substantial. It is a rare event for someone who comes into our program to return to incarceration. Nearly all of those have events have been the results of violation of probation such as staying out too late at night or being in the wrong place rather than any criminal action. They would want to work with the surrounding property owners to ensure that there is no harassment or panhandling or other behavior that they would find undesirable because we also find it undesirable. They also don’t let men just hang out around the building. They have plans to provide for some sort of protected area for smoke breaks or recreation but with such a large building, they have more indoor space for television, games and recreation of general nature. They don’t allow their residents to just be hanging around outside and being a nuisance. Mr. Hartman questioned if one of the residents was giving the funeral home a problem, they could call you and you could address it? Responding to Mr. Hartman, Ms. Kleimo stated absolutely. They also have an excellent relationship with the Dover Police Department. She has met with the new Chief and one of our staff members is on his Advisory Committee that he has set up. So that when there is an incident of belligerent behavior, sometimes they have had people who have come over from the street to pick a fight, then they call the police immediately. Anyone who is in the building who engages in any behavior like that is put in the hands of the police as soon as we find out about it. Ms. Lord stated that she lives State Street right next to the Oxford House. When they learned that our neighbors had sold the house next door to us to the Oxford House, they were quite frankly freaked out because they had no idea what to expect; they imagined the worst. It is a similar sort of setup, but it is self-policed. They don’t even have someone looking out for them other than themselves, so they hold each other accountable. She can tell you that they have had absolutely Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 3 of 8

zero problems and they have been there for 2.5 years. They know most of them; they say hi and we say hi and they keep up the house. She knows that everyone is leery, and she can understand because they did the same thing. She would say to the other Commissioners and the property owners around this particular property, just give them a chance. They have been doing this work for a while and they know how to handle it. They have the direct communications to law enforcement and the rules are very clearly understood. It has been her experience as a homeowner on State Street that you can coexist with people who are just trying to better themselves. Dr. Jones asked the applicant to talk about the professional office space combined with temporary housing. She helps serve with her church over there and is familiar with the program and services of Dover Interfaith and there is such a broad range of services. She is curious how logistically this is working. Responding to Dr. Jones, Ms. Kleimo stated that the building would be divided into four parts. Half of the downstairs would be the Shelter and above it would be some longer-term supportive housing for people moving up literally from the Shelter. The other ground floor area would be the Resource Center and offices for the organization for Dover Interfaith. Upstairs would be offices currently operated by and leased in part by Mr. Anderson and his company. They would have an entrance that would not give them access or our residents access to the second-floor office. They have talked with both Mr. Anderson and the architect about ways to segregate the facilities so that the office space is not accessed by any residents or users of the building and neither would they freely come and go from the Shelter. She thinks that the building lends itself to that plan so that if you and your church were to come back, they would have a designated space. The Resource Center corridor on the ground level where the commercial kitchen, and the food and training rooms and so on would be located; and there wouldn’t be any interaction with the office space that would be used by other agencies. Dr. Jones stated that she is just sort of wondering why the entire building is not being used. Responding to Dr. Jones, Ms. Kleimo stated that it is a matter of affording the entire building and also Mr. Anderson and others have done quite a lot to create local office space in the building which they have reason to want to continue to use. Mr. Anderson stated that Ms. Kleimo covered it very well. We have outfitted our space very nicely and that is why we requested to stay on in this facility. We have a separate entrance and our suite has its own restroom that has a kitchenette and everything that we need. It also keeps us in the community where we serve people. This particular ministry supports a group of housing units Downtown just off of New Street. Some of the staff may remember it as Progress LLC. There are several commercial and residential units. It keeps us close to the community as well as some of our other clients and we really like it there. They don’t have any concerns because they have seen how Dover Interfaith runs their business. They love it and the price point is good. Dr. Jones questioned if this space is being leased by Mr. Anderson currently? Responding to Dr. Jones, Ms. Kleimo stated yes, and he would continue to lease that office space and we have altered the design so that it is separate from the rest of the operation. Mrs. Maucher opened the public hearing. Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 4 of 8

Bishop Nelson Lewis – 47 Westover Drive Dover DE 19904 Bishop Lewis stated that before he became a Board member of Dover Interfaith, he is the current Pastor of a local church Mt. Caramel which is down the street from the current location and the proposed location. Our collaboration began several years ago when Code Purple first came to Kent County and his church was one of the first churches that opened our doors for the homeless during the winter months. That is where he had the opportunity of meeting Ms. Kleimo and Mr. Konowitz and began to work closely with them and the Interfaith Mission. He found that the Interfaith Mission wasn’t just a shelter for the homeless, but they also had a great impact in transitioning the lives of many of the homeless back to the workforce and becoming very productive in the community. He is hoping and praying for a favorable decision and they can continue on the great effort and the accomplishments that are being conducted and carried out by the Interfaith Mission. Mrs. Melson-Williams stated that Mr. John Paradee submitted a letter that was delivered to the Planning Office as correspondence in regards to this application. The letter is dated November 13, 2020 and he notes that he is representing Bennie Smith Real Estate LLC and Bennie Smith individually as owner of several parcels of land in the immediate area. The Planning Commission members were forwarded this letter and she will reference it for the record. The Planning Office also received today, a Protest Petition in Opposition to this Rezoning application and it was signed by two individuals: Mr. Bennie Smith and Mr. Victor Giangrant with addresses at 717 West Division Street and 805 Forest Street. A copy of that Petition was also forwarded to the Planning Commission members and is available on the screen. Mr. John Paradee – Baird, Mandalas & Brockstedt – 6 South State Street Dover DE 19901 Mr. Paradee stated that he represents Mr. Bennie Smith and Bennie Smith Real Estate LLC, the owner of several parcels located across the street from 630 West Division Street. He also represents Mr. Victor Giangrant, the owner of the West Side Car Wash which is immediately to the west of the subject property. His clients are concerned that the site of this proposed use located in a highly developed area of Division Street which has been improved by a number of businesses that have been operating in the area for a long time. He certainly knows that Mr. Konowitz and Ms. Kleimo are good and honorable people and he believes that their mission and cause is a noble one but unfortunately his clients believe that the use proposed by this application, an emergency shelter and transitional housing is simply incompatible with the long- standing businesses in the area. They are concerned that the introduction of a substantial number of transient residents into the neighborhood will create serious conflicts with the businesses in the area notably congregating, loitering, traffic safety risks and enhanced risks of criminal activity. His clients respectfully submit that the proposed use is incompatible with the existing uses in the neighborhood and that adequate public services and infrastructure do not exist to serve the demand that would result from that conflict. He would point out for the record that Mr. Giangrant has told him that panhandling is already going on at his business and he has to chase people off of his property constantly. The concern here is that by expanding this use, by moving it across the street onto this property and dramatically increasing the size and the magnitude of the operation which by the applicant’s own admission, they have difficulty controlling some of these homeless people. It is even more concerning he thinks to learn tonight that they often have formerly incarcerated prisoners in the facility, and he thinks there was mention of examples of belligerent behavior in the past. Those are the kinds of threats and concerns to any business Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 5 of 8

operating in the Downtown area that ought to cause everyone some concern. He would like to give Mr. Bennie Smith and Mr. Victor Giangrant an opportunity to give examples of these instances. But for example, Bennie Smith’s Funeral Home has a number of funeral services throughout the year on a regular basis at his property where people are decked out in their Sunday best and they are coming there for a very somber occasion. The risk of conflict with these gentlemen who may be in the neighborhood on a transient basis with no real investment in the community is a great concern to that operation. Same thing for Mr. Giangrant’s car wash operation; he has mentioned that he has had trouble with people on his property causing problems and he hopes that Mr. Giangrant will talk a little bit more about that. They did submit a Protest Petition and the reason for that protest in writing is pursuant to Title 22 Section 305 of the Delaware Code which requires a three fourths majority vote of the City Council in the event that the owners of properties comprising 20% or more of the area immediately surrounding the subject property. If they submit a written protest, then that three fourths majority is required and he would submit respectfully that between Mr. Smith and Mr. Giangrant, they own close to 50% of the property in the area. It is also his understanding that the gentleman who owns and operates the Mini Storage Facility to the east is likewise opposed to this application for Rezoning. Mr. Bennie Smith – Bennie Smith Funeral Homes, 717 West Division Street Dover, DE 19904 Mr. Smith stated that they have a concern that they are going to have more cars broken into. They find people sleeping in some of the cars. Most of our people are elderly people that have to walk up the sidewalk with walkers and canes. Even himself, when he goes out to get in his car someone in the neighborhood is knocking on his window asking for something to eat. If they are doing that to him, he certainly would think that it would be a problem for one hundred people or more that are coming in for a funeral or viewing. He has great concern that it will affect his business. Mr. Dave Callahan – 23 Clark Court Dover DE 19901 Mr. Callahan stated that he is a member of the Board of Directors for Dover Interfaith Mission for Housing. He has seen first-hand the tremendous impact that the Shelter has on changing lives for the better. He fully supports this application for a Rezoning. Mr. Arthur Giangrant – West Side Car Wash - 805 Forest Street Dover DE 19901 Mr. Giangrant stated that he would like to follow up with Mr. Paradee’s statement. They already have a lot of problems with panhandlers. A lot of people come to our lot and really give our customers a hard time. They are worried that it’s going to be a bigger issue with a lot more people in the area. They have a lot of automobiles traveling on their property and at this point we have a lot of transit traffic. Currently, people are walking through their yard bumming cigarettes and trying to ask our customers and employees for money. It already is a safety issue for us, and they are worried that a lot of extra people in the area will cause a lot more safety concerns as far as traveling in our parking lot. He thinks that it is a great idea; he just doesn’t think it works in this location. There is just too much going on as far as panhandling and prostitution. They try to do our best to kick them out and to call the police but at some points we can be overwhelmed. We believe that we will be even more overwhelmed if this comes through. Like he said, he thinks that it is a fantastic idea; it’s just not the correct location for this facility. Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 6 of 8

Mr. Victor Giangrant – West Side Car Wash – 805 Forest St Dover DE 19901 Mr. Giangrant stated that they have been at this location for 39 years. We hire an awful lot of homeless people and he is proud to say that they have turned their lives around, but he doesn’t believe that a shelter should be located directly next to a car wash. They have had so many problems in the past with panhandlers that have come into our establishment to go the restroom and making a mess out of the place and take the toilet paper off of the wall. We have a lot of running vehicles in the yard. The way the vehicles are designed in today’s world is that you have to have a key fab inside of them. You have to leave them running otherwise they will put themselves in park and we would not be able to clean them as far as going through the car wash system; so, we have to keep vehicles running. They come out at the other end and are still running. We have a lot of people cutting through our yard, watching the operation, panhandling our customers. If we add more people to this, it will just amplify the problem. They have been here a long time and sometimes it’s struggle and it’s embarrassing to have to shew off homeless people and they get arrogant sometimes. He likes the idea, but he doesn’t think that it fits in the neighborhood. Also, there is a school close by and he doesn’t know how that affects the zoning. It is about 2,000 feet away and that should also be taken into consideration. Mr. Tolano Anderson – 50 Dove Creek Drive Dover DE 19901 Mr. Anderson stated that he wanted to point out something that is erroneous information concerning the layout of this property. Because of the way it is situated and the way it is fenced, the issue that Mr. Giangrant was referring to, they haven’t had any of those problems and we are literally right next door. He is not sure what the draw is, but he doesn’t think that Dover Interfaith should be penalized or punished for behavior of unrelated persons on other properties because they make great efforts to manage their people and to manage their program. He mentioned earlier that that he has two businesses directly across the street from this property right next door to Mr. Bennie Smith’s property and he does not have those problems either. He doesn’t have anyone breaking in, getting into cars or panhandling. His staff parks at the front of the property and they don’t have any of those issues at all and they haven’t had any situations or confrontations or anything like that. He just wanted to point out that there is a difference and it may have a lot to do with factors that maybe we are not all considering here. Cars cannot travel between this property and Mr. Giangrant’s property because it is completely fenced off. This property has one way in and one way out. He wanted to point this out because his business in this building has had none of these issues. Mrs. Maucher closed the public hearing. Mrs. Welsh stated that hearing the comments about panhandling made her wonder if the people who are using the services at Dover Interfaith, would they be there all day, and would they have free time to be standing around panhandling and activities such as that? What would their typical day be like? Responding to Mrs. Welsh, Ms. Kleimo stated that everyone in our program is prohibited from panhandling and face eviction if they do that because their needs are met. During the day, they have access to facilities. We have case managers who work with them and provide training in things like managing their money and opening a bank account. They also coach them so that they can go out on job interviews. We help them with job applications so that their days should be occupied in that process of looking for work and looking for what is next in their life and preparing for it rather than loitering, wandering around and panhandling. As she mentioned, Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 7 of 8

they can’t control other people in the community who might panhandle. They have had a number of men successfully gain employment in the West Side Car Wash while residing in the shelter until they can save up enough money to move on. She would hope that would continue, in fact they have prohibited car washing at the Shelter out of respect for the Car Wash so that they don’t detract from their business. They don’t allow people to be parking cars and sleeping in them or things of that nature. In fact, very few of our residents have cars. They are not really transient people. When they come in, they are usually there for period of time, often as long as ninety days. The average is more between fifty and sixty days that is takes them to go through the case management process and find a job, save money and be able to move on but they should be fully occupied with those tasks. Mr. Konowitz stated that they have been doing this for 12 years. Our reputation means a lot to us and the type of people that you are talking about, they don’t tolerate at the shelter. The people that you think that you are talking about are the people that are Downtown presently, urinating in the galley and defecating on buildings. We don’t have those kinds of people. They have a reputation for running a tight ship. Mrs. Malone stated that about nine years ago, she and her husband lost all of their living parents within one month and they had a couple houses that they needed to clean out. She contacted the Dover Interfaith Mission and they had a gentleman that had just gotten a job and had just gotten his first apartment and he had his children on a temporary basis, but they were sleeping on the floor. She told him that if he could get a truck and come to one of the houses that they would donate whatever furniture that he needed. He showed up at the time that they agreed to and he and a friend packed that truck. He was so grateful and so thankful. She has volunteered in there before. She just really finds it very hard to believe that the people that have been mentioned that are causing issues on this street are coming from the Dover Interfaith Mission because those are not the people that she has ever been affiliated with. She thinks that it is a really great program. Mrs. Malone moved to recommend approval to City Council for Z-20-03 Lands of Silver Linings Holding Corporation at 630 West Division Street to change the zoning from C-3 (Service Commercial Zone) to IO (Institutional & Office Zone) and remaining subject to the COZ-1, seconded by Mrs. Welsh and the motion was carried 8-1 by roll call vote. Mrs. Malone voting yes. Mr. Hartman voting yes. Mr. Baldwin voting yes. Dr. Jones voting yes. Mrs. Welsh voting yes; it is in compliance with the Comprehensive Plan. Mrs. Lord voting yes; a rising tide raises all ships. Mr. Adams voting yes; he encourages Mr. Smith and Mr. Giangrant to continue the conversations with Dover Interfaith Mission and try to make sure that they all can get on the same page. Mr. Roach voting no; he loves all of the work that Dover Interfaith Mission does. He loves all of the development that Tolano Anderson has been doing around this area, but he would have to agree with Mr. Smith and Mr. Giangrant, just being an employee of at Booker T. Washington Elementary and knowing that it is directly a walking route for kids to go home. He definitely feels as though we need all the help that we can for men and transitioning but for him to have those concerns by 50% of the land owners in that area and him being a parent and a teacher in that area, he does not feel as though that is a good use at all. Mrs. Maucher voting yes; it is consistent with the Comprehensive Plan. Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 8 of 8

MEMORANDUM Department of Planning & Inspections P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7196 Fax (302) 736-4217 DATE: November 30, 2020 TO: City Council FROM: Planning Office SUBJECT: Rezoning Application Z-20-03 Lands of Silver Linings Holdings Corp. Petition of Opposition objecting to the Rezoning of 630 W. Division St. A Petition of Opposition was received prior the Planning Commission Public Hearing on November 16, 2020 regarding Rezoning Application Z-20-03 Lands of Silver Linings Holdings Corp.: Rezoning C-3 to IO and subject to COZ-1. The Petition from area property owners of W. Division Street contained a petition with two (2) signatures from owners of properties in the area objecting to the proposed rezoning of 630 W. Division Street, Dover. Title 22 §305 of Delaware Code outlines the criteria for determining the viability of a petition opposing a rezoning request and how a legislative body of a municipality is to proceed in processing the petition. Delaware Code requires that when 20% of eligible lots participate in a petition, the legislative body for the municipality must achieve a three-fourths favorable decision to proceed with the rezoning of the property. See Del. Code excerpt below. Delaware Code: TITLE 22 Municipalities, CHAPTER 3. Municipal Zoning Regulations, Subchapter I. General Provisions § 305 Changes in regulations; procedure. The regulations, restrictions and boundaries may from time to time be amended, supplemented, changed, modified or repealed. In case, however, of a protest against such changes signed by the owners of 20 percent or more, either of the area of the lots included in such proposed change or of those immediately adjacent thereto extending 100 feet therefrom or of those directly opposite thereto extending 100 feet back from the street frontage of such opposite lots, such amendment shall not become effective except by the favorable vote of three fourths of all the members of the legislative body of the municipality; provided, however, that in any municipality of this State with a population in excess of 50,000 persons, the foregoing provisions regarding a protest shall not be applicable to any such change which is proposed in connection with the construction of federally assisted multi- family housing for the elderly and handicapped, in all instances of which such change shall become effective by the favorable vote of a simple majority of all the members of the legislative body of the municipality. The provisions of § 304 of this title, relative to public hearings and official notice, shall apply equally to all changes or amendments. 39 Del. Laws, c. 22, § 6; Code 1935, § 6232; 22 Del. C. 1953, § 305; 67 Del. Laws, c. 183, § 1.;

Z-20-03 Memorandum on Petition of Opposition Page 2 of 2 Planning Staff evaluated the Petition along with available property records to determine the adjacency of the signatories’ lots/properties to 630 W. Division Street as it relates to the requirements of 22 Del. Code §305. The Petition is evaluated based upon the presence (or lack thereof) of signatures from the six (6) eligible surrounding properties. The attached Petition Exhibit Map and Zoning Petition Summary Analysis Spreadsheet show information from the analysis. • The Petition Exhibit Map shows the subject at 630 W. Division Street in yellow. The Eligible Properties shown in blue are those lots within 100 feet (Red Line) of the subject property and the street frontage of the subject property. The properties marked with a star are the properties that were included in the Petition. • The Petition Summary Analysis Spreadsheet lists the property owners of the six (6) Eligible Properties and indicates those that signed the Petition (marked with an ‘x’ in the Petitioner column). The Subject Property of the Rezoning is also marked as “Subject.” Planning Staff notes the following from our analysis: • The signers of the Petition provided two (2) property addresses immediately adjacent and immediately across the street from the subject property. The signers are property and business owners. This gives a tally of 2 out of 6 Eligible Property Owners equating to 33.3%. • While there are only two (2) property owners and two (2) property addresses listed on the Petition, one of the signatories Mr. Bennie Smith also owns the parcel at 721 W. Division Street. This address falls within the 100-foot buffer of the subject property. By adding this property address as a Petitioner since its owner signed the Petition, the total is considered to be three (3) property owners and three (3) property addresses. In Summary, the results of the Petition Analysis are as follows: • 3 out of 6 Eligible Property Owners signed the Petition. • The total number of eligible and verifiable petitioners is 3. • 3/6 eligible and verifiable petitioners equate to 50.0%. The Petition is valid as per 22 Del. Code §305. Any action to approve the Rezoning of 630 W. Division Street (Ordinance #2020-16) requires a three-fourths majority of City Council. Attachments: • Petition of Opposition Objecting to Rezoning (received November 16, 2020) • Petition Exhibit Map • Petition Summary Analysis Spreadsheet

PROTEST IN OPPOSTION TO REZONING APPLICATION Lands of Silver Linings Holding Corporation 630 W. Division Street Application #Z-20-03 We, the undersigned, do hereby submit the following protest, pursuant to 22 Del. C. § 305, respectfully requesting that the City of Dover Planning Cormnission and the City of Dover City Council DENY Application #Z-20-03 (the "Application") for rezoning of property owned by Silver Linings Holding Corporation located at 630 W. Division Street, Dover. Delaware, otherwise known as Tax Parcel #ED-05-076.08-01-40.01-000 (the "Prope1iy"). We submit this protest pursuant to 22 Del. C. § 305, as the owners of 20 percent or more of the area oflots irmnediately adjacent to or directly opposite the Property. The Property is located in a highly-developed area of Division Street which is improved and occupied by a number of longstanding businesses, all of which would be adversely impacted by the proposed rezoning. We are greatly concerned that the use proposed by the Application - an emergency shelter and transitional housing - will introduce a substantial number of transient residents into the existing neighborhood, creating the risk of significant conflicts with the established businesses in the area (e.g., congregating, loitering, traffic safety risks, enhanced risk of criminal activity from transients, etc.). We therefore respectfully submit that (1) the proposed use is incompatible with the existing uses in the neighborhood, and (2) adequate public services and infrastructure do not exist to serve the needs of the additional demand that would inevitably result from implementation of the proposed use (e.g., police, fire, and EMS services). For all of the foregoing reasons, the Application does not satisfy the legal standard for rezoning under Article 10, Section 5 of the City of Dover Zoning Code, and accordingly, we respectfully request that you DENY the Application. Thank you for your consideration. 1

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City of Dover Z-20-03 Petition Exhibit Department of Planning & Inspections 100 RG-1 IPM 101 61 M 37 602 53 70 C-2A t est S C-3 621 NW 40 517 19 37 1 Ridg C-3 C-3 t 603 ely S M 520 717 627 629 S est C-2A SW IO 723 721 ^ t t S r 731 ivis ion Wes ton D C-2A 801 ^ WD 622 600 811 630 Site C-1A 726 ^ C-3 805 730 650 815 844 834 C-1 Fore st St 826 611 830 726 C-1A 730 IO 814 810 806 722 838 RG-1 718 RG-1 716 712 700 C-3 821 801 55 45 Lincoln St 680 Cherry St IO 50 RG-1 C-3 12 Davis Cir 816 106 44 604 107 RG-1 46 R-8 R-8 119 822 44 Tile: Lands of Silver Linings Holding Corp. Ordinance #: 2020-16 Legend ^ Petitioner Addresses: 630 W. Division Street 100ft from property D «D Parcel ID: ED-05-076.08-01-40.01-000 Existing Zoning: C-3 Service Commercial Zone and COZ-1 Corridor Overlay Zone D Zoning 2012 Buildings Proposed Zoning: IO Institutional and Office Zone and COZ-1 Corridor Overlay Zone Dover Parcels Owner: Tolando D. Anderson, Silver Linings Holding Corp. D Eligible Petitioners Date: 0 11/23/2020 100 200 400 Feet - Corridor Overlay Zone Subject Property

Rezoning Petition Summary Analysis Lands of T. Anderson, Silver Linings Holding Corp. 630 W. Division Street Eligible Petitioners, Del. Code Title 22 c. 3 §305 Petitioner NAME STREET_NUM STREET_NAM OWN_AD1 OWN_AD2 OWN_CITY OWN_STA OWN_ZIP ANDERSON,TOLANO D & 629 W DIVISION ST ANDERSON,CATHY 50 DOVE CREEK TER DOVER DE 19901 Subject KINGDOM BUSINESS INC 630 W DIVISION ST 630 W DIVISION ST 8A DOVER DE 19904 CLARK REALTY LLC 650 W DIVISION ST 1607 WHITEFORD RD DARLINGTON MD 21034 ANDERSON,TOLANO D & 627 W DIVISION ST ANDERSON,CATHY 50 DOVE CREEK TER DOVER DE 19901 x CLEAN CARS INC 805 FOREST ST 805 FOREST ST DOVER DE 19904 x BENNIE SMITH REAL ESTATE LLC 717 W DIVISION ST PO BOX 691 DOVER DE 19903 x BENNIE L SMITH REAL ESTATE 721 W DIVISION ST C/O BENNIE SMITH PO BOX 691 DOVER DE 19903 SUMMARY Lots Eligible to Petition 6 Eligible Petitioners (num.) 3* Eligible Petitioners (percent) 50.0% * Mr. Bennie Smith signed the petition using 717 W Division St., but he also owns the adjacent property at 721 W Division St. which falls into the 100 ft radius. If this property was not counted the two addresses listed on the petition are also within the 100 ft. radius and would account for 20% of the property owners within 100 ft of 630 W. Division St.

MEMORANDUM Department of Planning & Inspections P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7196 Fax (302) 736-4217 DATE: December 7, 2020 TO: City Council FROM: Planning Office SUBJECT: Rezoning Application Z-20-03 Lands of Silver Linings Holdings Corp. Petition of Opposition #2 received December 7, 2020 objecting to the Rezoning of 630 W. Division St. A second Petition of Opposition was received prior the City Council Public Hearing on December 15, 2020 regarding Rezoning Application Z-20-03 Lands of Silver Linings Holdings Corp.: Rezoning C-3 to IO and subject to COZ-1. The first petition, also included for the City Council’s consideration, was received prior to the Planning Commission meeting on November 16, 2020. The Petition received on December 7, 2020 is from area property owners of W. Division Street and Forest Street and contained fourteen (14) signatures from residents and owners of properties in the area objecting to the proposed rezoning of 630 W. Division Street, Dover. Title 22 §305 of Delaware Code outlines the criteria for determining the viability of a petition opposing a rezoning request and how a legislative body of a municipality is to proceed in processing the petition. Delaware Code requires that when 20% of eligible lots participate in a petition, the legislative body for the municipality must achieve a three-fourths favorable decision to proceed with the rezoning of the property. See Del. Code excerpt below. Delaware Code: TITLE 22 Municipalities, CHAPTER 3. Municipal Zoning Regulations, Subchapter I. General Provisions § 305 Changes in regulations; procedure. The regulations, restrictions and boundaries may from time to time be amended, supplemented, changed, modified or repealed. In case, however, of a protest against such changes signed by the owners of 20 percent or more, either of the area of the lots included in such proposed change or of those immediately adjacent thereto extending 100 feet therefrom or of those directly opposite thereto extending 100 feet back from the street frontage of such opposite lots, such amendment shall not become effective except by the favorable vote of three fourths of all the members of the legislative body of the municipality; provided, however, that in any municipality of this State with a population in excess of 50,000 persons, the foregoing provisions regarding a protest shall not be applicable to any such change which is proposed in connection with the construction of federally assisted multi- family housing for the elderly and handicapped, in all instances of which such change shall become effective by the favorable vote of a simple majority of all the members of the

Z-20-03 Memorandum on Petition of Opposition #2 Page 2 of 2 legislative body of the municipality. The provisions of § 304 of this title, relative to public hearings and official notice, shall apply equally to all changes or amendments. 39 Del. Laws, c. 22, § 6; Code 1935, § 6232; 22 Del. C. 1953, § 305; 67 Del. Laws, c. 183, § 1.; Planning Staff evaluated the Petition #2 along with available property records to determine the adjacency of the signatories’ lots/properties to 630 W. Division Street as it relates to the requirements of 22 Del. Code §305. The Petition #2 is evaluated based upon the presence (or lack thereof) of signatures from the six (6) eligible surrounding properties. The attached Petition #2 Exhibit Map and Zoning Petition #2 Summary Analysis Spreadsheet show information from the analysis. • The Petition #2 Exhibit Map shows the subject at 630 W. Division Street in yellow. The Eligible Properties shown in blue are those lots within 100 feet (Red Line) of the subject property and the street frontage of the subject property. The properties marked with a star are the properties that were included in the Petition #2. • The Petition #2 Summary Analysis Spreadsheet lists the property owners of the six (6) Eligible Properties and indicates those that signed the Petition #2 (marked with an ‘x’ in the Petitioner column). The Subject Property of the Rezoning is also marked as “Subject.” Planning Staff notes the following from our analysis: • The eligible signers of the Petition #2 included property addresses immediately adjacent (on either side) and immediately across the street from the subject property. The signers are property and business owners. This gives a tally of 4 out of 6 Eligible Property Owners equating to 66.6%. • While Mr. Bennie Smith listed his address as 717 W. Division Street, he also owns the parcel at 721 W. Division Street which is captured in the 100 foot buffer area from the subject property. Therefore, 721 W Division Street has also been included in the eligible properties count. In Summary, the results of the Petition #2 Analysis are as follows: • 4 out of 6 Eligible Property Owners signed the Petition #2. • The total number of eligible and verifiable petitioners is 4. • 4/6 eligible and verifiable petitioners equate to 66.6%. The Petition #2 is valid as per 22 Del. Code §305. Any action to approve the Rezoning of 630 W. Division Street (Ordinance #2020-16) requires a three-fourths majority of City Council. Attachments: • Petition of Opposition #2 Objecting to Rezoning (received December 7, 2020) • Petition #2 Exhibit Map • Petition #2 Summary Analysis Spreadsheet

PROTEST IN-OPPOSTION TO REZONING APPLICATION Lands of Silver Linings Holding Corporation 630 W. Division Street Application #Z-20-03 We, the undersigned, do hereby submit the fallowing protest, pursuant to 22 Del. C. § 305, respectfully requesting that the City of Dover Planning Commission and the City of Dover City Council DENY Application #Z-20-03 (the "Application") for rezoning of property owned by Silver Linings Holding Corporation located at 630 W. Division Street, Dover. Delaware, otherwise lmown as Tax Parcel #ED-05-076.08-01-40.01-000 (the "Property"). We submit this protest pursuant to 22 Del. C. § 305, as the owners of 20 percent or more of the area of lots immediately adjacent to or directly opposite the Property. The Property is located in a highly-developed area of Division Street which is improved and occupied by a number of longstanding businesses, all of which would be adversely impacted by the proposed rezoning. We are greatly concerned that the use proposed by the Application - an emergency shelter and transitional housing - will introduce a substantial number of transient residents into the existing neighborhood, creating the risk of significant conflicts with the established businesses in the area (e.g., congregating, loitering, traffic safety risks, enhanced risk of criminal activity from transients, etc.). We therefore respectfully submit that the (1) proposed use is incompatible with the existing uses in the neighborhood, and (2) adequate public services and infrastructure do not exist to serve the needs of the additional demand that would inevitably result from implementation of the proposed use (e.g., police, fire, and EMS services). For all of the foregoing reasons, the Application does not satisfy the legal standard for rezoning under Article 10, Section 5 of the City of Dover Zoning Code, and ' accordingly, we respectfully request that you DENY the Application. Thank you for your consideration.

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City of Dover Z-20-03 Petition 2 Exhibit Department of Planning & Inspections 100 RG-1 IPM 101 61 M 37 602 53 70 C-2A t est S C-3 621 NW 40 517 19 37 1 Ridg C-3 C-3 t 603 ely S M 520 717 627 ^ 629 S est C-2A SW IO 723 721 ^ t t S r ivis ion Wes ton D C-2A 801 731 ^ WD ^ 622 600 811 ^ 630 Site C-1A 726 ^ C-3 730^ 805 650 815 ^ 844 ^ ^^ 834 C-1 Fore st St 826 611 830 C-1A ^ 730 726 IO 838 814 810 806 RG-1 ^ 722 718 ^^ RG-1 716 712 700 C-3 821 801 55 45 Lincoln St 680 Cherry St IO 50 RG-1 C-3 12 Davis Cir 816 106 44 604 107 RG-1 46 R-8 R-8 119 822 44 Tile: Lands of Silver Linings Holding Corp. Ordinance #: 2020-16 Legend ^ Petitioner Addresses: 630 W. Division Street 100ft from property D «D Parcel ID: ED-05-076.08-01-40.01-000 Existing Zoning: C-3 Service Commercial Zone and COZ-1 Corridor Overlay Zone D Zoning 2012 Buildings Proposed Zoning: IO Institutional and Office Zone and COZ-1 Corridor Overlay Zone Dover Parcels Owner: Talano D. Anderson, Silver Linings Holding Corp. D Eligible Petitioners Date: 0 12/7/2020 100 200 400 Feet - Corridor Overlay Zone Subject Property

Rezoning Petition #2 Summary Analysis Lands of T. Anderson, Silver Linings Holding Corp. 630 W. Division Street Eligible Petitioners, Del. Code Title 22 c. 3 §305 Petitioner NAME STREET_NUM STREET_NAM OWN_AD1 OWN_AD2 OWN_CITY OWN_STA OWN_ZIP ANDERSON,TOLANO D & 629 W DIVISION ST ANDERSON,CATHY 50 DOVE CREEK TER DOVER DE 19901 Subject KINGDOM BUSINESS INC 630 W DIVISION ST 630 W DIVISION ST 8A DOVER DE 19904 x CLARK REALTY LLC 650 W DIVISION ST 1607 WHITEFORD RD DARLINGTON MD 21034 ANDERSON,TOLANO D & 627 W DIVISION ST ANDERSON,CATHY 50 DOVE CREEK TER DOVER DE 19901 x CLEAN CARS INC 805 FOREST ST 805 FOREST ST DOVER DE 19904 x BENNIE SMITH REAL ESTATE LLC 717 W DIVISION ST PO BOX 691 DOVER DE 19903 x BENNIE L SMITH REAL ESTATE 721 W DIVISION ST C/O BENNIE SMITH PO BOX 691 DOVER DE 19903 Other Petitioners Petitioner Name Street # Street City State Zip Code Jack & Robin Holt - Emeral City Wash World 730 W Division St Dover DE 19904 Zionna Adamolekun - Diominion Cars LLC 622 W Division St Dover DE 19904 Lawanda Chandler 834 Forest St Dover DE 19904 William Wilson 838 Forest St Dover DE 19904 Hector Greene 830 Forest St Dover DE 19904 Thelma Adams 716 Forest St Dover DE 19904 Isaiah & Lucinda Allen 712 Forest St Dover DE 19904 Melinda Giangrant 815 Forest St Dover DE 19904 Oliver Mills 806 Forest St Dover DE 19904 Paul Natking 603 W Division St Dover DE 19904 Herard Nernard 726 Forest St Dover DE 19904 SUMMARY Lots Eligible to Petition 6 Eligible Petitioners (num.) 4* Eligible Petitioners (percent) 66.6% * Mr. Bennie Smith signed the petition using 717 W Division St., but he also owns the adjacent property at 721 W Division St. which falls into the 100 ft radius. If this property was not counted the two addresses listed on the petition are also within the 100 ft. radius and would account for 20% of the property owners within 100 ft of 630 W. Division St.

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2020-16 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF THE PROPERTY LOCATED AT 3 630 WEST DIVISION STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 8 properties described below from C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone) to 9 IO (Institutional and Office Zone) and COZ-1 (Corridor Overlay Zone). 10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 11 DOVER, IN COUNCIL MET: 12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from C-3 - 14 Service Commercial Zone and COZ-1 - Corridor Overlay Zone to IO - Institutional and Office Zone 15 and COZ-1 - Corridor Overlay Zone on that property located at 630 West Division Street, consisting 16 of 1.08 acres (47,275.3+/- S.F.), (South side of West Division Street opposite Ridgely Street), owned 17 by Silver Linings Holdings Corporation (Equitable Owner: Dover Interfaith Mission for Housing). 18 (Tax Parcel: ED-05-076.08-01-40.01-000; Planning Reference: Z-20-03; Fourth Council District) 19 20 ADOPTED: * 21 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-16 - REZONING 630 WEST DIVISION STREET\ORDINANCE 2020-16 Rezoning - 630 West Divison 22 Street - Final Reading.wpd 23 Actions History 24 12/14/2020 - Scheduled for Final Reading/Public Hearing - City Council 25 11/16/2020 - Public Hearing - Planning Commission 26 10/26/2020 - First Reading - City Council 27

PETITION TO AMEND TEXT of Dover Code of Ordinances and Appendix B: Zoning Ordinance Public Hearing before the Dover City Council December 14, 2020 Recommendation from Planning Commission Meeting of November 16, 2020 with Staff and Development Advisory Committee Review Proposed Changes: Text Amendments to the following: • Dover Code of Ordinances, Chapter 22 - Buildings and Building Regulations, o Article IX - Lodginghouses, Section 22-281 o Article X - Rental Dwellings ▪ Division 2 – Permit ▪ Division 3 (New) – Short Term Rental Use ▪ Division 4 (Renumbered) – Safe Communities • Dover Code of Ordinances, Appendix B – Zoning, Article 12 - Definitions (Zoning Ordinance) • Dover Code of Ordinances, Appendix F – Fees and Fines Summary of Amendments: This proposed Ordinance adds provisions for regulation of Short Term Rental Uses by adding a new Division 3 in Chapter 22 and amends certain definitions in the Zoning Ordinance (Article 12) and in Article IX relating to Lodginghouses. Ordinance Number: Proposed Ordinance #2020-05 File Number: MI-20-04 Planning Commission Recommendation: The proposed Text Amendment was presented by the Planning Director. A Public Hearing was held on November 16, 2020 where no members of the public participated, and no correspondence was received on the proposal. The Planning Commission moved by vote of 9-0 to recommend adoption of the Text Amendment: Short Term Rental Uses and noting the ongoing discussions with the City’s Office of the Fire Marsal. (Draft Meeting Minutes attached.) The following information Report was presented to the Planning Commission as background on the proposed Text Amendment MI-20-04.

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 2 of 8 Identification of Need for Regulations: Background Regulating airbnb’s/home-sharing/short-term rentals has become a major topic of discussion across the county. Often referred to as Airbnb’s (Airbnb is a company whose business model and name have become synonymous with a “shared or on-demand economy”), the issue involves the use of dwellings for short-term residential rental opportunities. Whether under the Airbnb, Home Away, Expedia, VBO or other business name, the business model is that a private property owner offers a room or rooms for short term rental for overnight residential purposes at a low price, with few accommodations, over the Internet. Often the owner is not present on the property and the entire transaction occurs digitally. In a typical transaction, the general area location (i.e. Greater Dover area) is posted on the Internet, a potential occupant responds and pays electronically for the time/space desired. The payment is often made to a vendor who extracts a commission and forwards the funds to the owner assuming the renter is satisfied with the accommodation; although, it is likely that many transactions are directly between the parties. Following payment, the owner supplies a definite address and a digital code allowing access to the property and to the specific room(s) which are secured by a programmable or digital lock on each access door. The renter often has some access to common areas, but no personal services are provided. The entire transaction may be anonymous. Concerns typically fall into a couple of categories. Because of the nature of the transaction it may be difficult to determine who is using the premises, when they are doing so and for what purposes. Additionally, because there are limited restrictions imposed by the owner, fire and life safety standards may not be met. In many instances, the properties may not provide adequate parking for visitors who often arrive at various times and frequency. The absence of an onsite owner/manager/agent makes enforcement of noise, restrictions on pets, limitations on number of occupants, and other restrictions hard to enforce. These uses can become nuisances in a more traditional residential neighborhood. Because these transactions are not regularly reported for licensing and taxation purposes, lodging and other fees and taxes are also generally not collected, negatively impacting on local revenues. Other forms of transient accommodation (hotels, traditional Bed and Breakfasts, rooming houses, etc.) require inspection and licensing and are often subject to taxes, fees or other charges collected by the local jurisdiction. Data collection limitations and the nature of the transactions make it difficult to know the frequency of use, the conditions and restrictions that might apply, compliance with life and fire safety requirements, or to impose any lodging tax (if applicable). Jurisdictions across the country have attempted to regulate the Short-Term Rental business through regulatory approaches which include some or all the following: • Clear policy objectives and purposes or regulation • Simple and enforceable regulations • System of permit/rental licenses or similar form of tracking and regulating • Specifications of where permitted (any or limited residential zone) • Inspection required for life safety and sanitation

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 3 of 8 • Local contact person to address complaints on a 24/7 basis • Owner occupancy provision • Process for neighbor reporting of complaints • Limitations on occupancy/people limits • Control over party houses • Good Neighbor rules/brochure • Penalties and fines Success in developing and implementing programs to regulate short-term rentals has been highly variable, often with high enforcement requirements and low compliance. Dover’s Situation At any time, based solely on website inquiry, there appears to be over 100 listings for short-term rentals in the greater Dover area. While these activities do not seem to generate a significant number of complaints or problems, some short-term rentals have generated neighbor complaints about extra cars parked on the street, trash, and occasionally noise (especially if the short-term rental is used as a “party house”). Due to the way listings are placed and limitations on readily available information, the City is generally unaware where or how often the use occurs until issue rise to the level of complaint. Code Review & Analysis Dover does not directly currently regulate the matter of short-term residential rental uses. The definition of “Dwelling Unit” (Appendix B, - Zoning, Article 12. Definitions) reads: Dwelling unit: A building or entirely self-contained portion thereof containing complete housekeeping facilities for only one family, including any domestic servants employed on the premises, and having no enclosed space (other than vestibules, entrance or other hallways or porches) or cooking or sanitary facilities in common with any other dwelling unit. A boarding (house) or rooming house, convalescent home, dormitory, fraternity or sorority house, hotel, inn, lodging, nursing or other similar home, travel trailer, recreational vehicle, or other similar structures or vehicles shall not be determined to constitute a dwelling unit. The current definition of “Family” (Appendix B – Zoning, Article 12. Definitions) reads: Family: One or more persons occupying a dwelling unit as a single nonprofit housekeeping unit. More than five persons, exclusive of domestic servants, or not more than one boarder or roomer, not related by blood, marriage or adoption shall not be considered to constitute one family. There are no Zoning Ordinance definitions applicable to boarding house, rooming house or lodging house. Although, these terms may be covered through other ordinances and codes – i.e. Building Codes and Life Safety Codes. Rental Dwellings are regulated under Article X, Chapter 22 of the Dover Code of Ordinances. A Rental Dwelling is defined as a “dwelling unit that is leased for occupancy to a person or persons in exchange for monetary payment or provision of goods or services to the owner of the dwelling unit.” A Rental Dwelling Permit (rental license) and inspection are required. The annual Rental Dwelling Permit does not include any provisions limiting the term of occupancy, number of

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 4 of 8 times the unit can be rented during the year, or number of occupants (although the definition of dwelling unit could be limiting). Termination of utility services and fines are established for violations or failure to properly maintain the Rental Dwelling premises. In summary, nothing in the Dover Code of Ordinances or Zoning Ordinance specifically regulates short-term residential occupancies, but the combination of definitions and related provisions on the surface would prohibit short term residential uses unless a property was declared a rental unit, properly inspected and subject to the Rental Dwelling Permit with license fee. Otherwise, the definitions of “dwelling unit” and “family” would collectively prohibit such use. This creates at least three differing scenarios: Scenarios: • A unit occupied by the owner would be restricted by the definition of family and at most could only have one boarder or roomer. It is unclear what the term “nonprofit” means in that circumstance, but it would seem to restrict compensation. Short-term rental is most likely illegal. • A unit registered as a rental unit with a Rental Dwelling Permit in place would seem to be available for rentals of any duration and potentially could meet the restrictions such that it could function as a short-term rental/airbnb. Short-term rental might be legal. • Use of a rental unit for short-term occupancy through a private sub-lease would also seem legal under City Code, subject to landlord-tenant codes and private lease terms. The immediacy of this issue results from one specific property (a single-family dwelling in an older low-density residential neighborhood) being used as a short-term rental/airbnb creating frequent complaints about traffic, parked cars, trash, noise, etc. There is an out of state owner who does not live in the dwelling and appears to only be interested in the short term rental revenue. A second dwelling in another part of the City has occasionally created complaints as well. “Airbnb’s” regardless of how they are listed or operate are not specifically permitted by City regulation. So, the fallback is to address them on a case-by-case basis (compliant driven) and where found use the Rental Dwelling Permit (rental license) provisions of the City Code. Anyone determined to be operating an airbnb/short-term rental would be required to obtain a rental license listing the property for rent and subject to a rental license inspection and fee in Dover. They are not authorized as “Bed and Breakfast” operations as provided for in the Zoning Ordinance. Therefore, they can be determined to be “illegal” and subject to Code Enforcement unless covered by a rental license. Note: a longer-term rental typically involves a lease and utility arrangements; a short-term rental typically does not involve either. Proposed Text Amendments Key components of the proposed Text Amendments to the Dover Code of Ordinances to Chapter 22, Division 3 – Short Term Rental Use include: • Section 22-356 - In response staff has developed a proposed ordinance modelled on similar approaches across the country which is based on the following stated purpose: Purpose. The City of Dover wishes to permit the limited and temporary rental use of single family residences in established areas of the City as an economic asset, allowing for increased travel, visitation and tourism and affording property owners

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 5 of 8 of the opportunity to earn revenue from such occupancy, while ensuring that such uses do not become a nuisance, that neighborhood character is not compromised, and that such businesses are properly operated and maintained. The purpose of this Division shall be to minimize public safety risks and noise, trash and parking problems often associated with short-term rental uses; to ensure that traditional neighborhoods are not turned into tourist areas to the detriment of long-term residents; and to ensure that individual dwellings are not turned into pseudo hotels or party houses. • Section 22-357 - The Ordinance sets forth provisions allowing such uses of one family dwellings as a matter of right. It adds definitions, including defining Short Term Rental Uses (STRU) as rentals of less than 30 days, and creates a process for registration, inspection and licensing. • Section 22-358 - The most significant provisions are those set forth in Section 22-358 limiting a Short Term Rental Use (STRU) to a property owned and occupied as a primary residence. This provision is aimed at limiting dwellings being used as businesses where the owner may be a non-resident or as part of a corporate business activity. Nationwide this has been the most effective provision for limiting the proliferation of these uses in traditional neighborhoods. • Section 22-359 - Provisions in Section 22-359 address occupancy, parking, guest behavior, prohibition of nuisances, and other requirements aimed at minimizing adverse impacts on the established residential neighborhood. • Section 22-360 and 22-361 - Provisions in Sections 22-360 and 22-361 add enforcement, fees and penalty provisions. • Appendix F – Fees and Fines – This section is amended to establish the fees for a Short Term Rental Use license and the penalties/fines. • Chapter 22- Article IX, Section 22-281 - The Ordinance amends Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses, Section 22-281 by adding the words “inns, boardinghouses, rooming houses” to the definition to ensure consistency throughout the Code. Key components of the proposed Text Amendments to the Zoning Ordinance (Dover Code of Ordinances, Appendix B – Zoning) are as follows: • Article 12 - The ordinance also amends Appendix B – Zoning, Article 12. Definitions by removing the word “nonprofit” from the definition of “family.” History of Committee and City Council Activity The City Council Committee of the Whole: Legislative, Finance, and Administration Committee participated in multiple discussions at various Committee Meeting beginning on February 25, 2020. Staff worked to refine the proposed Ordinance on Short Term Rental Uses in response to the Committee discussions and other input from interested parties. The Ordinance had its First Reading before Council on October 12, 2020 as Staff Substitute #2 with CCW #1 for Ordinance #2020-05.

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 6 of 8 Because there is a Text Amendment proposed to the Zoning Ordinance, a Public Hearing and Recommendation by the Planning Commission are required. City Council has referred the Ordinance to the Planning Commission for a public hearing and consideration on November 16, 2020. Then it scheduled for Public Hearing and Final Reading by Council on December 14, 2020. At that meeting City Council may act to adopt the whole Ordinance, to adopt part of the Ordinance, and/or to make other amendments to the proposed text. Planning Review and Recommendations: Planning Staff developed the proposed Ordinance for Short Term Rental Uses (STRU) at the direction of City Council. 1. Staff continues to review the Proposed Ordinance in response to comments received from Dover’s Office of the Fire Marshal and the Code Enforcement Division. There may be additional clarifications necessary to ensure Fire Code Compliance. (See Section below.) 2. Staff notes that proofreading corrections and text revisions may be necessary. These will be presented prior to final adoption. 3. The Planning Office provided an opportunity to Development Advisory Committee (DAC) members to comment on the proposed Text Amendments at their meetings on October 28 and November 4, 2020. Most agencies had no comments except for the Office of the Fire Marshal. These comments will be evaluated, and appropriate revisions offered for consideration. 4. The Proposed Ordinance is also subject to Legal Review by the City Solicitor which may identify additional clarifications or corrections. 5. Upon adoption, the Department of Planning & Inspection will be developing the associated Short Term Rental Use License application forms, application and inspection procedures and outreach materials. Recommendation of the Planning Commission: At the Virtual Planning Commission Meeting of November 16, 2020, the proposed Text Amendment on Short Term Rental Uses was presented by the Planning Director Mr. David Hugg. During the Public Hearing, no members of the public spoke, and no correspondence was received on the proposal. The Planning Commission recommended in favor (Vote 9-0) of the adoption of the Text Amendment: Short Term Rental Uses and noting the ongoing discussions with the City’s Office of the Fire Marshal. (See Motion below.) Mrs. Welsh moved to recommend approval to City Council for MI-20-04 Text Amendment: Short Term Rental Use considering the fact that there are still ongoing discussions between the Fire Marshal and the City and they we are waiting on resolutions on those, seconded by Mrs. Malone and the motion was carried 9-0 by roll call vote. Mrs. Welsh voting yes; it seems to be very much needed for conditions in the City to be addressed. It’s very timely and she thinks that it will do a lot of good for businesses and rentals. Mr. Adams voting yes. Mr. Roach voting yes; for reasons previously stated. Mrs. Malone voting yes; for reasons previously stated. Mr. Hartman voting yes; for the purpose stated in Section 22-356 of the proposed regulation. Mr.

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 7 of 8 Baldwin voting yes. Mrs. Lord voting yes; based on reasons previously stated. Dr. Jones voting yes. Mrs. Maucher voting yes; for reasons previously stated although she does have reservations. She would encourage the Planning Office to track the issues and the problems that might be occurring because that would be interesting data to have. She is reluctant to make things more difficult but if there is a need for it then there is a need for it. See also the included excerpt of the DRAFT Meeting Minutes of the November 16, 2020 Planning Commission Meeting. The comments received from the other member agencies of the Development Advisory Committee (D.A.C.) are also provided. Resolution of the Discussions with Fire Marshal Staff Amendment #3 to Proposed Ordinance #2020-05 During the Development Advisory Committee review process leading up to Planning Commission review, the City’s Office of the Fire Marshal offered a series of comments on the Proposed Ordinance for Short Term Rental Uses. Concerns were expressed related to potential confusion with “lodging and rooming houses” and the types of inspections and applicable codes. Additional research occurred and a series of language changes are now proposed to the First Reading version of the Ordinance (Proposed Ordinance Staff Substitute #2 with CCW #1 for Ordinance #2020-05 for Short Term Rental Uses). In order to better address and clarify the applicability of provisions of the proposed Ordinance 2020-05, Staff asks that a Staff Amendment be offered for final consideration by City Council during the Final Reading & Action on Monday, December 14, 2020. The proposed changes presented as Staff Amendment #3 are outlined below as a series of Staff Recommendations 1-2. Staff Ordinance Current Wording of Proposed Proposed Revision (Amended Recommendation Lines Ordinance (First Reading Version) Wording) 1 51-54 (4) Short Term Rental Use (STRU) (4) Short Term Rental Use (STRU) means rental of all or a part of a means rental of all or a part of a residential one family dwelling unit residential one family dwelling for a duration of a temporary unit which is made available by occupancy of less than 30 days. agreement for a residential Rentals of 30 days or more shall occupancy by a tenant in comply with the provisions of exchange for compensation for a Divisions 1 and 2 of this Chapter. duration of a temporary occupancy of less than 30 days. Rentals of 30 days or more shall comply with the provisions of Divisions 1 and 2 of this Chapter. Lodginghouses as defined in Article IX, Section 22-281 are not included as Short Term Rental Uses under this Division. 2 63 “determine compliance with the “determine compliance with City Property Maintenance, Life property maintenance and all Safety, and Building…” other applicable codes…”

MI-20-04 Text Amendment - Short Term Rental Uses Report to City Council: Planning Commission Recommendation of November 16, 2020 Page 8 of 8 Staff Amendment #3 is recommended for adoption. The version of the Text Amendments on Short Term Rental Uses being presented for Final Reading at City Council is City of Dover Proposed Ordinance #2020-05 with Staff Amendment #3. Attachments: • Development Advisory Committee Comments from City of Dover Department of Public Works, Department of Water & Wastewater, Electric Department, City Office of the Fire Marshal, and DelDOT • Proposed Ordinance Staff Substitute #2 with CCW #1 for Ordinance #2020-05 for Short Term Rental Uses (First Reading Version) • Excerpt from DRAFT Planning Commission Meeting Minutes of November 16, 2020 • Proposed Ordinance #2020-05 with Staff Amendment #3 for Short Term Rental Uses (Final Reading Version – Ordinance #2020-05 Staff Substitute #2 with CCW#1 and with language revisions of Staff Amendment #3)

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: October 28, 2020 APPLICATION: Text Amendment: Short Term Rental Use FILE #: MI-20-04 REVIEWING AGENCY: City of Dover Department of Public Works CONTACT PERSON: Sharon J. Duca, P.E. CONTACT PHONE #: 302-736-7025 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: STORMWATER / STREETS / SANITATION 1. None. GENERAL 1. Our office has no objection to the proposed text amendment. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: STORMWATER / STREETS / SANITATION / GENERAL 1. None. ADVISORY COMMENTS TO THE APPLICANT: STORMWATER / STREETS / SANITATION / GENERAL 1. None. IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 28, 2020 APPLICATION: Text Amendment: Short Term Rental Use FILE #: MI-20-04 REVIEWING AGENCY: City of Dover Department of Water & Wastewater CONTACT PERSON: Jason A. Lyon, P.E., Director of Water & Wastewater CONTACT PHONE #: 302-736-7025 CONTACT PHONE #: jlyon@dover.de.us T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS WATER / WASTEWATER / GENERAL 1. Our office has no objections to the proposed text amendments RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES WATER / WASTEWATER / GENERAL 1. None ADVISORY COMMENTS TO THE APPLICANT WATER / WASTEWATER / GENERAL 1. None I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER ELECTRIC DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 28, 2020 APPLICATION: Text Amendment: Short Term Rental Use FILE #: MI-20-04 REVIEWING AGENCY: City of Dover Electric Department CONTACT PERSON: Paul Waddell, Electric Director CONTACT PHONE #: 302-736-7072 CONTACT EMAIL: pwaddell@dover.de.us T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC 1. Our office has no objections to the proposed text amendments RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC 1. None GENERAL 1. None I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F MI-20-04 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 10/28/20 D S O H V A E L R APPLICATION: Text Amendment Short Term Rental Use - FILE #: MI-20-04 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: ADDITIONAL / SPECIFIC REQUIREMENTS TO OBTAIN APPROVAL: 1. It needs to be determined if this is going to be considered a single-family rental or a lodging and rooming house (should be based on building and fire code definitions). 2. If it is a single-family dwelling, eliminate all lodging and rooming house language. This would then fall under a regular single-family rental license with the licensing department and code enforcement office. 3. If it is a lodging and rooming house, please see below: 4. NFPA 101 definition of Lodging and Rooming House: A building or portion thereof that does not qualify as a one- or two-family dwelling that provides sleeping accommodations for a total of 16 or fewer people on a transient or permanent basis, without personal care services, with or without meals, but without separate cooking facilities for individual occupants. 5. A one family dwelling that becomes a Lodging and Rooming House is a change in occupancy classification. Plans from an authorized/licensed design professional are required to be submitted to the Chief Building Inspector showing how code compliance will be achieved with the new occupancy. This submittal needs to be approved by the Chief Building Inspector. The one family dwelling would then need to be brought into code compliance through the approved plans. 6. 22-357, Code Enforcement should not be checking for compliance with Life Safety and Building codes (this would be done through number 5) unless it is a single-family rental.

7. 22-359, occupant load to be determined during plans submission (number 5) 8. The following comments are from the Code Enforcement Supervisor: a. Section 22-357 (b) Clarify what are we inspecting. The whole dwelling or areas being used? Most are owner occupied but only rent out a room. b. Section 22-357 (c) What if they do not obtain a license? What is the recourse? c. Section 22-359 (a) How are we going to enforce this? What will give us the authority to check (if us)? d. Section 22-359(b) Is PD on board with this? Will they actually issue tickets? e. Section 22-360 and if the fines or fees are not paid? APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

Suggestions for Revisions to the Proposed Ordinance for the Short Term Rental Uses Received from Dover Office Fire Marshal on November 5, 2020 To Be Evaluated for Inclusion Add: Section 22-356 (c) (5) One-Family Dwelling Unit. A building that consists solely of one dwelling unit with independent cooking and bathroom facilities. (6) An individual or a couple (two people) who own a house or rent a house from a landlord and then sublease space for up to three individuals should be considered a family renting to a maximum of three outsiders, and the house should be regulated as a single-family dwelling in accordance with NFPA 101 Chapter 24. (7) A house owned or rented from a landlord by an individual or a couple (two people) in which space is subleased to 4 or more individuals, but not more than 16, should be considered and regulated as a lodging or rooming house in accordance with NFPA 101 Chapter 26. (8) Lodging and Rooming House: A building or portion thereof that does not qualify as a one-or two- family dwelling that provides sleeping accommodations for a total of 16 or fewer people on a transient or permanent basis, without personal care services, with or without meals, but without separate cooking facilities for individual occupants. (D) (2) A one-family dwelling that becomes a lodging and rooming house is a change in occupancy classification. Plans from an authorized/licensed design professional are required to be submitted showing how code compliance will be achieved with the new occupancy. This submittal needs to be approved. Change: Section 22-359 (a) The number of occupants for a one-family dwelling will be based on the number and size of the bedrooms within the dwelling unit. (b) The number of occupants for a lodging and rooming house will be determined by plans submittal which need to be approved. Re letter the remaining Delete: Section 22-357 B delete Life Safety and Building Codes

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O T =============================================================== APPLICATION: Text Amendment (Short term Rental) FILE#: MI-20-04 REVIEWING AGENCY: DelDOT CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: 1. DelDOT has no comments.

CITY OF DOVER PROPOSED ORDINANCE STAFF SUBSTITUTE #2 WITH CCW #1 FOR ORDINANCE #2020-05 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 That Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses, Section 22-281 - 4 Purpose; Applicability; Definitions; Compliance (c) Definitions be amended by inserting the text 5 indicated in blue and deleting the text indicated in red strikeout for the following definition: 6 (1) Lodginghouse means a building operated principally for the temporary residence of 7 the transient public, including but not limited to hotels, motels, inns, 8 boardinghouses, rooming houses, tourist homes, and dormitories. 9 BE IT FURTHER ORDAINED: 10 That Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, Division 2 - 11 Permit, be amended by inserting the text indicated in blue and deleting the text indicated in red 12 strikeout as follows: 13 - - . - Reserved. Secs. 22-353—22-369355 14 BE IT FURTHER ORDAINED: 15 That Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, Division 3 - 16 Safe Communities be renumbered as Division 4. 17 BE IT FURTHER ORDAINED: 18 That Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, be amended 19 by adding a new Division 3 - Short Term Rental Use, as follows: 20 DIVISION 3. - SHORT TERM RENTAL USE 21 Section 22-356. Purpose; applicability; definitions; compliance. 22 (a) Purpose. The City of Dover wishes to permit the limited and temporary rental use of 23 one family dwellings (residences) in established areas of the City as an economic 24 asset, allowing for increased travel, visitation and tourism and affording property 25 owners of the opportunity to earn revenue from such occupancy, while ensuring that 26 such uses do not become a nuisance, that neighborhood character is not 27 compromised, and that such businesses are properly operated and maintained. The 28 purpose of this Division shall be to minimize public safety risks and public 29 nuisances, such as noise, trash and parking problems; to ensure that traditional 30 neighborhoods are not turned into tourist areas to the detriment of long-term 31 residents; and to ensure that individual dwellings are not turned into pseudo hotels 32 or party houses. 33 (b) Applicability. A Short Term Rental Use (STRU) shall be allowed in any one family 34 dwelling as defined in Appendix B - Zoning, Article 12 - Definitions of the Zoning 35 Ordinance wherever such are allowed by right and do not require a variance or 36 conditional use approval.

STAFF SUBSTITUTE (SS#2) FOR ORDINANCE #2020-05 PAGE 2 37 (c) Definitions. The following words, terms and phrases, when used in this article, shall 38 have the meanings ascribed to them in this section, except where the context clearly 39 indicates a different meaning: 40 (1) Good Neighbor Brochure means a document provided by the owner to the 41 guest or guests and containing: the name and telephone number for the 42 owner; notification on standards of behavior and occupancy relating to 43 parking, noise, trash collection, waste disposal, street maintenance, snow 44 removal, and public safety services and including contact and web access 45 information; and such other information as the City may from time to time 46 prescribe. 47 (2) Guest or guests means the individual or individuals securing the Short Term 48 Rental Use for the purposes of staying overnight. 49 (3) Owner means the person or persons holding legal or equitable title to the 50 property being offered as a Short Term Rental Use. 51 (4) Short Term Rental Use (STRU) means rental of all or part of a residential one 52 family dwelling unit for a duration of a temporary occupancy of less than 30 53 days. Rentals of 30 days or more shall comply with the provisions of 54 Divisions 1 and 2 of this Chapter. 55 (d) Compliance. No person shall operate, offer for occupancy or let to another for 56 occupancy as a Short Term Rental Use any dwelling which is not in compliance with 57 this Article or any other applicable codes. 58 Section 22-357. Registration and Inspection Requirements; Inspection required for life safety 59 and building purposes. Short-Term Rental Use License Required. 60 (a) The Owner of any dwelling proposed for a Short Term Rental Use must obtain an 61 annual Short Term Rental Use license. 62 (b) An inspection by the City of Dover code enforcement office shall be required to 63 determine compliance with City Property Maintenance, Life Safety and Building 64 Codes. Any items in non-compliance shall be remedied before a license is granted. 65 The inspection shall be required the first time a license is issued and may be required 66 at renewal at the discretion of the code enforcement office. The rental license must 67 be kept current during anytime the dwelling is offered as a Short Term Rental Use. 68 (c) The license shall be valid for up to one year and must be renewed no later than 69 January 31 of each year of continued operation. 70 (d) The Short Term Rental Use license must be clearly displayed inside the dwelling 71 along with any state licenses or permits. 72 (e) The Short Term Rental Use license may not be transferred to any party except heirs 73 and assigns and shall be void upon transfer of ownership of the property where the 74 Short Term Rental Use is located.

STAFF SUBSTITUTE (SS#2) FOR ORDINANCE #2020-05 PAGE 3 75 Section 22-358. Owner obligations. 76 An Owner of a dwelling seeking to use a property as a Short Term Rental Use shall comply 77 with the following obligations: 78 (a) The Owner of the property being offered as a Short Term Rental Use must be a 79 resident of the City of Dover. Determination of residency shall be based on meeting 80 City of Dover voting residency eligibility. Such owner may offer for Short Term 81 Rental Use only that property which is the owner's primary residence. 82 (b) A property not owned by a resident of the City of Dover shall not be used as a Short 83 Term Rental Use. Such property shall not be used for overnight accommodations 84 unless such property qualifies as a Bed and Breakfast Inn pursuant to Dover Code, 85 Appendix B - Zoning, Article 3 - District Regulations. 86 (c) A Good Neighbor Brochure must be provided in the dwelling listing City provisions 87 as required. 88 Section 22-359. Limitations on occupancy and use. 89 (a) The number of guests 12 years and older permitted at any time shall not exceed twice 90 the number of bedrooms (i.e. 3 bedrooms x 2 = 6 occupants), with a maximum of 12 91 individual occupants of all ages at any one time regardless of the number of 92 bedrooms available. 93 (b) No more than 1 extra vehicle per bedroom shall be allowed, not to exceed 6 extra in 94 total; all parking shall comply with all requirements relating to street maintenance, 95 fire access, parking on paved surfaces, trash collection, obstacles to travel, or other 96 requirements. Violations shall be ticketed offenses. 97 (c) Signage identifying the Short Term Rental Use, if desired, shall be limited to one 98 sign, mounted on the dwelling, not illuminated, and not to exceed one (1) square feet 99 in size overall. A sign permit must be obtained for any desired sign. 100 (d) Access to a full bath must be provided. 101 (e) Guests shall be prohibited from further subletting the dwelling. 102 (f) Weddings, graduation parties, corporate events, commercial functions, large 103 gatherings, or other special events associated with the STRU shall be prohibited 104 unless a City of Dover Special Event Permit shall have been granted for a specific 105 activity and date. 106 (g) The Owner has the responsibility to not knowingly allow any illegal or criminal 107 activity on the property nor permit the guests to create a public nuisance including, 108 but not limited to, creating noise, causing odors, permitting an unsafe condition, 109 maintaining a disorderly premise, generation of trash, or other behavior which 110 unreasonably disturbs the peace, safety and general welfare of the neighborhood as 111 provided in this Chapter and pursuant to Chapter 70 - Offenses and Miscellaneous 112 Provisions, Section 70-8 - Disorderly Premises and Chapter 42 - Environment, 113 Section 42-2 - Noise of the Dover Code of Ordinances.

STAFF SUBSTITUTE (SS#2) FOR ORDINANCE #2020-05 PAGE 4 114 Section 22-360. Enforcement, Fees and Penalties, Reporting. 115 (a) Short term rental license. Payment of a Short Term Rental Use license fee as set forth 116 in Appendix F - Fees and Fines is required annually beginning January 31 of each 117 year; the fee will be prorated for a partial year. 118 (b) Failure to register and obtain a license. Penalties fines for failure to register and 119 obtain a license shall be as set forth in Appendix F - Fees and Fines. 120 (c) Penalties for violations. Penalties for violations of Division 3, Short Term Rental 121 Use, shall be as set forth in Appendix F - Fees and Fines. 122 (d) A dwelling cited three times by the Code official or by any City department as a 123 nuisance or the location of illegal or criminal activity within any consecutive 124 12-month period shall have its Short Term Rental Use license suspended for not less 125 than the rest of the license year or a longer period up to permanently. 126 (e) The Owner shall voluntarily report to the City annually documenting the occupancy 127 and frequency of rentals obtained, such report to be completed by January 31 of the 128 following year as part of the license renewal and for the purposes of building a 129 database of STRU activity and economic impact, not for enforcement or tax 130 purposes. 131 Section 22-361. Enforcement, Notice and Appeals. 132 Enforcement of violations of this Division shall be as set forth in Chapter 22 - Buildings and 133 Building Regulations, Chapter 42 - Environment, and Chapter 70 - Offenses and Miscellaneous 134 Provisions of the Code of Ordinances. 135 Secs. 22-362—22-369. - Reserved. 136 BE IT FURTHER ORDAINED: 137 That Appendix B - Zoning, Article 12 - Definitions, be amended by inserting the text indicated in 138 blue and deleting the text indicated in red strikeout in the following definition: 139 Family: One or more persons occupying a dwelling unit as a single nonprofit housekeeping 140 unit. More than five persons, exclusive of domestic servants, or not more than one boarder 141 or roomer, not related by blood, marriage or adoption, shall not be considered to constitute 142 one family.

STAFF SUBSTITUTE (SS#2) FOR ORDINANCE #2020-05 PAGE 5 143 BE IT FURTHER ORDAINED: 144 That Appendix F - Fees and Fines, Chapter 22 - Buildings and Building Regulations, Article X - 145 Rental Dwellings be amended by adding Section 22-360 - Enforcement, Fees and Penalties, 146 Reporting in its correct numerical order, as follows: 147 Sec. 22-360. Enforcement, Fees and Penalties, Reporting. 148 Subsec. (a) Short Term Rental License $100.00 annually, prorated for partial year 149 Subsec. (b) Failure to register and obtain a license. $100.00 (not prorated) in addition to license. 150 Subsec. (c) Penalties for violations. $100.00 per offense 151 ADOPTED: * 152 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-05 - CH 22-BUILDING, ART X-RENTAL DWELLINGS - SHORT TERM USE\SS#2 WITH CCW#1- ORD #2020-05-SHORT TERM 153 RENTAL UNITS.wpd 154 SYNOPSIS 155 This Ordinance recognizes that Short Term Rentals are an economic asset, allowing for 156 increased travel, visitation and tourism and affording property owners of the opportunity to 157 earn revenue from such occupancy, while setting forth the purposes and establishing 158 regulations to ensure that such uses do not create public safety risks or become nuisances. 159 The Ordinance establishes an annual licensing process and sets forth owner's rules, 160 responsibilities and obligations with limits on frequency of rental and occupancy. It provides 161 safeguards to protect established neighborhoods, address nuisances, provide notice, and 162 address complaints. It also includes provisions for reporting, enforcement and penalties for 163 violations. Finally, it makes corrective amendments in the Code to ensure consistency. 164 (SPONSORS: HARE AND HUGG) 165 Actions History 166 10/12/2020 - Staff Substitute #1 with CCW/LF&A Amendment #1 Scheduled for First Reading - City Council 167 05/11/2020 - Staff Substitute Scheduled for Introduction - City Council 168 02/25/2020 - Introduced - Council Committee of the Whole/Legislative, Finance, and Administration Committee 169 (referred back to Staff)

CITY OF DOVER PLANNING COMMISSION NOVEMBER 16, 2020 Excerpt from Meeting Minutes – Draft The Meeting of the City of Dover Planning Commission was held on Monday, November 16, 2020 at 7:00 PM as a Virtual Meeting using the phone/videoconferencing system WebEx due to Delaware’s Declaration of the State of Emergency for COVID-19. The Meeting Session was conducted with Chair Mrs. Maucher presiding. Members present were Mr. Adams, Mr. Roach, Mrs. Malone, Mr. Hartman, Mr. Baldwin, Mrs. Lord, Mrs. Welsh, Dr. Jones (arrived at 7:13 PM) and Mrs. Maucher. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mrs. Samantha Bulkilvish, Mr. Jason Lyon and Mrs. Kristen Mullaney. NEW APPLICATIONS MI-20-04 - Text Amendment: Short Term Rental Uses – Public Hearing and Review for Recommendation to City Council of Text Amendments outlining provisions for Short Term Rental Use (STRU) by amending Chapter 22 of the Dover Code of Ordinances, Article 12 - Definitions of the Zoning Ordinance, and Appendix F – Fees and Fines. This Ordinance establishes an annual licensing process and regulations for Short Term Rental Use of any one family dwellings for a duration of a temporary occupancy of less than 30 days. This proposed Ordinance amends definitions; establishes guidance on registration and inspection requirements; outlines owner obligations and limits on occupancy and use; and creates guidelines for enforcement, fees and penalties, and reporting. The text amendment of the Zoning Ordinance amends the definition of “family.” Ordinance: Staff Substitute #2 with CCW #1 for Ordinance #2020-05. Representatives: None Mr. Hugg stated that in the packet tonight is a relatively long explanation of why we are doing what we are trying to do with this Ordinance. Short Term Rental Uses are typically commonly referred to as Airbnbs or there are a number of other commercial corporations that basically involve an individual or family renting a property as a temporary accommodation; generally, for a couple of days or maybe a week. They are often used for things such as the family coming to Dover for Dover Downs or for the music festival or Dover Days or some event of that nature. This is an area that nationwide has become a significant concern, particularly in established residential neighborhoods where property owners for whatever reason chose not to enforce regulations and standards or standards on their renters. As a result, situations like noise, trash, parking and a variety of other kinds of concerns disrupt a quiet and established neighborhood. We are fortunate in Dover that we have not had a number of these, but we have had enough in the last couple of years that we really thought that some kind of licensing and an approval process was necessary. We have been walking this line for probably almost a year now trying to figure out what kind of regulatory scheme might make sense. He is going to read the purpose of this Ordinance because he thinks that is probably where the most significant focus is what they are trying to do. “The City of Dover wishes to permit the limited and temporary rental use of one Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 1 of 4

family dwellings (residences) in established areas of the City as an economic asset, allowing for increased travel, visitation and tourism and affording property owners of the opportunity to earn revenue from such occupancy, while ensuring that such uses do not become a nuisance, that neighborhood character is not compromised, and that such businesses are properly operated and maintained. The purpose of this Division shall be to minimize public safety risks and public nuisances, such as noise, trash and parking problems; to ensure that traditional neighborhoods are not turned into tourist areas to the detriment of long-term residents; and to ensure that individual dwellings are not turned into pseudo hotels or party houses.” This Ordinance does a couple of things. From a Planning Commission standpoint, the only areas that fall specifically under your jurisdiction is that we need to tweak a couple of definitions in the Zoning Ordinance. The definition of “family” some years ag, had the word “non-profit” put in it. We aren’t quite sure what that means but in the context of regulating short term rental, the word “non-profit” is probably unnecessary and maybe sort of counter intuitive. The second change in the Ordinance is to add a couple of words to the definition of “lodging house.” Which again, lodging use is referred to in a couple of additional places in Dover Code. But there were some terms like “inn” and “boarding house” that need to be part of that same definition so that we are consistently applying it. The other part of the Ordinance is to setup much like we do with the part of the Code that deals with rental housing; this is where someone rents a house and leases it to someone for a long-term rental. This is to setup a companion section of the Code that deals with Short Term Rental Uses and sets forth some standards for the behavior of owners and their visitors. The one significant provision that he would call to your attention is a response to a problem that is happening not only in Dover but nationwide. Very frequently, we are finding that outside corporations and non- resident property owners are buying these properties solely for the purpose of using them for a Short Term Rental purpose. They are avoiding most regulations; they are falling outside of the restrictions that apply to a normal bed and breakfast inn which our Ordinance very clearly addresses and falling outside of the regulations that would apply to hotels and motels and those kinds of accommodations. This Ordinance is drafted so that while we encourage Short Term Rental Uses throughout the City and that opportunity is limited only to people who are owner occupants of property in the City of Dover. That eliminates the possibility that someone from Ohio or somewhere else would buy a property in a neighborhood and regularly rent it for short term purposes. That in fact, has been a recurring issue in the City of Dover. In the interest of being totally open with the Commission, there is one unresolved issue that he has asked that the City Solicitor look at. This Ordinance provides some language dealing with the occupancy. The Fire Marshal advised me that the National Fire Code has a somewhat different standard. Not only do those two potentially conflict with each other, but he looked quickly at Ordinances that relate to Short Term Rental Uses downstate in the coast area and for whatever reason, they are exempted from or not covered by the same Fire Code. He has asked the City Solicitor to help him clarify that language, but he would ask tonight that if you agree with the intent of the Ordinance to recommend it with the understanding that a correction to that part of the Ordinance will be made before Council takes final action. During the course of developing this Ordinance, they met with some people who are actually owner/operators of Short Term Rental Uses. They took part because they were concerned about the regulations. They also Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 2 of 4

talked to the hotel and motel people and met with the Kent County Realtors, the Kent County Tourism Bureau and the Kent County Chamber of Commerce. This Ordinance is a reflection of the amount of discussion with them to try and ensure that we encourage these kinds of tourist related uses but don’t let neighborhoods be damaged by party houses and other kinds of activities that create disruption. Mrs. Melson-Williams clarified that the bulk of this Ordinance is actually part of what she calls the main part of Dover Code; it is not in the Zoning Ordinance. The only portion that is in the Zoning Ordinance is the definition of “family” that needs to be tweaked to remove the word “non-profit.” The only other link to zoning is that this would be permitted in one family dwellings. It really sets up a licensing program and that is covered under the main part of Dover Code. Mrs. Maucher stated that she was interested in the comments by the Code Enforcement Supervisor and there are some pretty good questions that aren’t really answered. In Section 22- 357b - clarify what they are inspecting. If she chooses to rent out her home, are they inspecting her entire home or just the rooms? Is that something that needs to be clarified? Responding to Mrs. Maucher, Mr. Hugg stated that one of the things that would have to happen after the adoption of this Ordinance is a licensing document. That document would describe the portion of the property that would be subject to the license; it is both actually. There are a number of properties that they are aware of that the entire house is subject to the Short Term Use. He knows of at least one where the residents regularly take a short vacation when Firefly is happening, and they rent their entire house out to people for the event. That used to happen with Dover Downs races as well. If you search on the web for Air BNB’s near Dover, you will find that there is an array of offerings, from single rooms to a couple of bedrooms to entire properties. One of the things that they will definitely need to identify in the licensing provisions is what portion of the property that the people are licensed for. If they do not obtain a license, what is the recourse? The recourse is the same as if they don’t obtain a Rental Permit now. We ultimately can fine them. Mrs. Maucher questioned if the fines turn to liens on the properties if they are not paid? Responding to Mrs. Maucher, Mr. Hugg stated that they would become a lien after a period of time. The authority is the same as a Rental Permit and is granted in this Ordinance. They had talked to the Police Department. This is an issue that we have had repeatedly; and this is why for some of these they are trying to add some standards. Most often what happens is that we have a disorderly property, we call the Police Department, the police come, and they quiet down or move their cars or we hear about it on Monday morning when the uses have ended. They have talked to the Police Department at length about not only these kinds of areas but also in some of the issues that they have with Downtown where aggressive ticketing is going to be necessary to get them message across to people in some cases. He is hoping from the discussions, the owners of these properties, most of them would welcome a set of standards that they could apply. It strengthens their hands in being able to say to somebody that they have to quit doing what they are doing. He does know that recently there was an article that the Airbnb company actually changed its standards to make them much tougher and give owners much more leeway in dealing with what they call “party houses” or houses that were rented by large groups of people for Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 3 of 4

weekend parties. Mrs. Maucher stated that it also mentions a Good Neighbor Brochure. Is that something that is under development? Responding to Mrs. Maucher, Mr. Hugg stated it is. He has actually wanted to do this for the rental side as well. We have a number of pamphlets that we give out to people and make available on the website, but we really don’t have one that sets forth “how to be a good neighbor” and that will be something that will also be finalized. The Ordinance has a period after for adoption but assuming that City Council ultimately does adopt it, then we will definitely have a new license document and a Good Neighbor Brochure. He has seen a couple that other municipalities have done, and they are relatively straight forward with saying this is what is expected and here is who you call if you have a problem. Mrs. Maucher stated that under Section 22-360 – Enforcement Fee, Penalties, Reporting. She sees that under Item D that talks about a suspension of a license and then there is some voluntary reporting that you are asking for but there is no mention of what happens if that reporting is not completed. Is there consideration to not renew licenses if some of the things are not complied with? Responding to Mrs. Maucher, Mr. Hugg stated that if we have a situation where someone has a license and we have multiple complaints or issues, one of the options is to prevent them from renewing the license or to lift the license. They can suspend it just as they do now with other dwelling units. They chose not to make the reporting mandatory because they just felt that their interest is mostly to gather information and not to create the potential that we are just out to get revenue or that we are trying to get into how people use their properties any more than we otherwise would. Mrs. Maucher opened the public hearing and after seeing no one wishing to speak, closed the public hearing. Mrs. Welsh moved to recommend approval to City Council for MI-20-04 Text Amendment: Short Term Rental Use considering the fact that there are still ongoing discussions between the Fire Marshal and the City and they we are waiting on resolutions on those, seconded by Mrs. Malone and the motion was carried 9-0 by roll call vote. Mrs. Welsh voting yes; it seems to be very much needed for conditions in the City to be addressed. It’s very timely and she thinks that it will do a lot of good for businesses and rentals. Mr. Adams voting yes. Mr. Roach voting yes; for reasons previously stated. Mrs. Malone voting yes; for reasons previously stated. Mr. Hartman voting yes; for the purpose stated in Section 22-356 of the proposed regulation. Mr. Baldwin voting yes. Mrs. Lord voting yes; based on reasons previously stated. Dr. Jones voting yes. Mrs. Maucher voting yes; for reasons previously stated although she does have reservations. She would encourage the Planning Office to track the issues and the problems that might be occurring because that would be interesting data to have. She is reluctant to make things more difficult but if there is a need for it then there is a need for it. Excerpt of Planning Commission Meeting Minutes of November 16, 2020 Page 4 of 4

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2020-05 WITH STAFF AMENDMENT #3 (STAFF AMENDMENT #3 IS INDICATED IN GREEN TEXT) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 That Chapter 22 - Buildings and Building Regulations, Article IX - Lodginghouses, Section 22-281 - 4 Purpose; Applicability; Definitions; Compliance (c) Definitions be amended by inserting the text 5 indicated in blue and deleting the text indicated in red strikeout for the following definition: 6 (1) Lodginghouse means a building operated principally for the temporary residence of 7 the transient public, including but not limited to hotels, motels, inns, 8 boardinghouses, rooming houses, tourist homes, and dormitories. 9 BE IT FURTHER ORDAINED: 10 That Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, Division 2 - 11 Permit, be amended by inserting the text indicated in blue and deleting the text indicated in red 12 strikeout as follows: 13 - - . - Reserved. Secs. 22-353—22-369355 14 BE IT FURTHER ORDAINED: 15 That Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, Division 3 - 16 Safe Communities be renumbered as Division 4. 17 BE IT FURTHER ORDAINED: 18 That Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, be amended 19 by adding a new Division 3 - Short Term Rental Use, as follows: 20 DIVISION 3. - SHORT TERM RENTAL USE 21 Section 22-356. Purpose; applicability; definitions; compliance. 22 (a) Purpose. The City of Dover wishes to permit the limited and temporary rental use of 23 one family dwellings (residences) in established areas of the City as an economic 24 asset, allowing for increased travel, visitation and tourism and affording property 25 owners of the opportunity to earn revenue from such occupancy, while ensuring that 26 such uses do not become a nuisance, that neighborhood character is not 27 compromised, and that such businesses are properly operated and maintained. The 28 purpose of this Division shall be to minimize public safety risks and public 29 nuisances, such as noise, trash and parking problems; to ensure that traditional 30 neighborhoods are not turned into tourist areas to the detriment of long-term 31 residents; and to ensure that individual dwellings are not turned into pseudo hotels 32 or party houses. 33 (b) Applicability. A Short Term Rental Use (STRU) shall be allowed in any one family 34 dwelling as defined in Appendix B - Zoning, Article 12 - Definitions of the Zoning

STAFF AMENDMENT (SA#3) FOR ORDINANCE #2020-05 - FINAL READING PAGE 2 35 Ordinance wherever such are allowed by right and do not require a variance or 36 conditional use approval. 37 (c) Definitions. The following words, terms and phrases, when used in this article, shall 38 have the meanings ascribed to them in this section, except where the context clearly 39 indicates a different meaning: 40 (1) Good Neighbor Brochure means a document provided by the owner to the 41 guest or guests and containing: the name and telephone number for the 42 owner; notification on standards of behavior and occupancy relating to 43 parking, noise, trash collection, waste disposal, street maintenance, snow 44 removal, and public safety services and including contact and web access 45 information; and such other information as the City may from time to time 46 prescribe. 47 (2) Guest or guests means the individual or individuals securing the Short Term 48 Rental Use for the purposes of staying overnight. 49 (3) Owner means the person or persons holding legal or equitable title to the 50 property being offered as a Short Term Rental Use. 51 (4) Short Term Rental Use (STRU) means rental of all or a part of a residential 52 one family dwelling unit which is made available by agreement for a 53 residential occupancy by a tenant in exchange for compensation for a 54 duration of a temporary occupancy of less than 30 days. Rentals of 30 days 55 or more shall comply with the provisions of Divisions 1 and 2 of this 56 Chapter. Lodginghouses as defined in Article IX, Section 22-281 are not 57 included as Short Term Rental Uses under this Division. 58 (d) Compliance. No person shall operate, offer for occupancy or let to another for 59 occupancy as a Short Term Rental Use any dwelling which is not in compliance with 60 this Article or any other applicable codes. 61 Section 22-357. Registration and Inspection Requirements; Inspection required for life safety 62 and building purposes. Short-Term Rental Use License Required. 63 (a) The Owner of any dwelling proposed for a Short Term Rental Use must obtain an 64 annual Short Term Rental Use license. 65 (b) An inspection by the City of Dover code enforcement office shall be required to 66 determine compliance with City Property Maintenance, Life Safety and Building 67 Codes property maintenance and all other applicable codes. Any items in 68 non-compliance shall be remedied before a license is granted. The inspection shall 69 be required the first time a license is issued and may be required at renewal at the 70 discretion of the code enforcement office. The rental license must be kept current 71 during anytime the dwelling is offered as a Short Term Rental Use. 72 (c) The license shall be valid for up to one year and must be renewed no later than 73 January 31 of each year of continued operation.

STAFF AMENDMENT (SA#3) FOR ORDINANCE #2020-05 - FINAL READING PAGE 3 74 (d) The Short Term Rental Use license must be clearly displayed inside the dwelling 75 along with any state licenses or permits. 76 (e) The Short Term Rental Use license may not be transferred to any party except heirs 77 and assigns and shall be void upon transfer of ownership of the property where the 78 Short Term Rental Use is located. 79 Section 22-358. Owner obligations. 80 An Owner of a dwelling seeking to use a property as a Short Term Rental Use shall comply 81 with the following obligations: 82 (a) The Owner of the property being offered as a Short Term Rental Use must be a 83 resident of the City of Dover. Determination of residency shall be based on meeting 84 City of Dover voting residency eligibility. Such owner may offer for Short Term 85 Rental Use only that property which is the owner's primary residence. 86 (b) A property not owned by a resident of the City of Dover shall not be used as a Short 87 Term Rental Use. Such property shall not be used for overnight accommodations 88 unless such property qualifies as a Bed and Breakfast Inn pursuant to Dover Code, 89 Appendix B - Zoning, Article 3 - District Regulations. 90 (c) A Good Neighbor Brochure must be provided in the dwelling listing City provisions 91 as required. 92 Section 22-359. Limitations on occupancy and use. 93 (a) The number of guests 12 years and older permitted at any time shall not exceed twice 94 the number of bedrooms (i.e. 3 bedrooms x 2 = 6 occupants), with a maximum of 12 95 individual occupants of all ages at any one time regardless of the number of 96 bedrooms available. 97 (b) No more than 1 extra vehicle per bedroom shall be allowed, not to exceed 6 extra in 98 total; all parking shall comply with all requirements relating to street maintenance, 99 fire access, parking on paved surfaces, trash collection, obstacles to travel, or other 100 requirements. Violations shall be ticketed offenses. 101 (c) Signage identifying the Short Term Rental Use, if desired, shall be limited to one 102 sign, mounted on the dwelling, not illuminated, and not to exceed one (1) square feet 103 in size overall. A sign permit must be obtained for any desired sign. 104 (d) Access to a full bath must be provided. 105 (e) Guests shall be prohibited from further subletting the dwelling. 106 (f) Weddings, graduation parties, corporate events, commercial functions, large 107 gatherings, or other special events associated with the STRU shall be prohibited 108 unless a City of Dover Special Event Permit shall have been granted for a specific 109 activity and date.

STAFF AMENDMENT (SA#3) FOR ORDINANCE #2020-05 - FINAL READING PAGE 4 110 (g) The Owner has the responsibility to not knowingly allow any illegal or criminal 111 activity on the property nor permit the guests to create a public nuisance including, 112 but not limited to, creating noise, causing odors, permitting an unsafe condition, 113 maintaining a disorderly premise, generation of trash, or other behavior which 114 unreasonably disturbs the peace, safety and general welfare of the neighborhood as 115 provided in this Chapter and pursuant to Chapter 70 - Offenses and Miscellaneous 116 Provisions, Section 70-8 - Disorderly Premises and Chapter 42 - Environment, 117 Section 42-2 - Noise of the Dover Code of Ordinances. 118 Section 22-360. Enforcement, Fees and Penalties, Reporting. 119 (a) Short term rental license. Payment of a Short Term Rental Use license fee as set forth 120 in Appendix F - Fees and Fines is required annually beginning January 31 of each 121 year; the fee will be prorated for a partial year. 122 (b) Failure to register and obtain a license. Penalties fines for failure to register and 123 obtain a license shall be as set forth in Appendix F - Fees and Fines. 124 (c) Penalties for violations. Penalties for violations of Division 3, Short Term Rental 125 Use, shall be as set forth in Appendix F - Fees and Fines. 126 (d) A dwelling cited three times by the Code official or by any City department as a 127 nuisance or the location of illegal or criminal activity within any consecutive 128 12-month period shall have its Short Term Rental Use license suspended for not less 129 than the rest of the license year or a longer period up to permanently. 130 (e) The Owner shall voluntarily report to the City annually documenting the occupancy 131 and frequency of rentals obtained, such report to be completed by January 31 of the 132 following year as part of the license renewal and for the purposes of building a 133 database of STRU activity and economic impact, not for enforcement or tax 134 purposes. 135 Section 22-361. Enforcement, Notice and Appeals. 136 Enforcement of violations of this Division shall be as set forth in Chapter 22 - Buildings and 137 Building Regulations, Chapter 42 - Environment, and Chapter 70 - Offenses and Miscellaneous 138 Provisions of the Code of Ordinances. 139 Secs. 22-362—22-369. - Reserved. 140 BE IT FURTHER ORDAINED: 141 That Appendix B - Zoning, Article 12 - Definitions, be amended by inserting the text indicated in 142 blue and deleting the text indicated in red strikeout in the following definition: 143 Family: One or more persons occupying a dwelling unit as a single nonprofit housekeeping 144 unit. More than five persons, exclusive of domestic servants, or not more than one boarder 145 or roomer, not related by blood, marriage or adoption, shall not be considered to constitute 146 one family.

STAFF AMENDMENT (SA#3) FOR ORDINANCE #2020-05 - FINAL READING PAGE 5 147 BE IT FURTHER ORDAINED: 148 That Appendix F - Fees and Fines, Chapter 22 - Buildings and Building Regulations, Article X - 149 Rental Dwellings be amended by adding Section 22-360 - Enforcement, Fees and Penalties, 150 Reporting in its correct numerical order, as follows: 151 Sec. 22-360. Enforcement, Fees and Penalties, Reporting. 152 Subsec. (a) Short Term Rental License $100.00 annually, prorated for partial year 153 Subsec. (b) Failure to register and obtain a license. $100.00 (not prorated) in addition to license. 154 Subsec. (c) Penalties for violations. $100.00 per offense 155 ADOPTED: * 156 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-05 - CH 22-BUILDING, ART X-RENTAL DWELLINGS - SHORT TERM USE\ORDINANCE #2020-05 W SA#3 - CHAPTER 22 - SHORT 157 TERM RENTAL UNITS FINAL READING.wpd 158 SYNOPSIS 159 This Ordinance recognizes that Short Term Rentals are an economic asset, allowing for 160 increased travel, visitation and tourism and affording property owners of the opportunity to 161 earn revenue from such occupancy, while setting forth the purposes and establishing 162 regulations to ensure that such uses do not create public safety risks or become nuisances. 163 The Ordinance establishes an annual licensing process and sets forth owner's rules, 164 responsibilities and obligations with limits on frequency of rental and occupancy. It provides 165 safeguards to protect established neighborhoods, address nuisances, provide notice, and 166 address complaints. It also includes provisions for reporting, enforcement and penalties for 167 violations. Finally, it makes corrective amendments in the Code to ensure consistency. 168 (SPONSORS: HARE AND HUGG) 169 Actions History 170 12/14/2020 - Public Hearing Final Reading Scheduled - City Council (with SA#3) 171 10/12/2020 - Staff Substitute #1 with CCW/LF&A Amendment #1 - Scheduled for First Reading - City Council 172 05/11/2020 - Staff Substitute Scheduled for Introduction - City Council 173 02/25/2020 - Introduced - Council Committee of the Whole/Legislative, Finance, and Administration Committee 174 (referred back to Staff)

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met by video conference on November 24, 2020 at 6:05 p.m., with Council President Hare presiding. Members of Council present via video or telephone were Mr. Anderson, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor. Mr. Sudler and Mr. Lindell were absent. Mayor Christiansen was also present. Civilian members present via video or telephone for their Committee meetings were Ms. Maucher (Utility), Mr. Shevock and Mr. Contant (Legislative, Finance, and Administration). UTILITY COMMITTEE The Utility Committee met with Council President Hare presiding. Adoption of Agenda Ms. Maucher moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Proposals - Update to the City of Dover Water Master Plan (Actionable Item) Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the evaluation of proposals for the update to the City of Dover Water Master Plan. Staff recommended awarding the contract to Whitman, Requardt & Associates for the Update to the City of Dover Water Master Plan, RFP #21-0013WW, for the amount of $143,501. Responding to Mr. Anderson, Mr. Lyon advised that the update to the Master Plan would include a consultant to provide a complete re-evaluation of the City water system, including the water supply, water storage and water distribution system. The plan will update the projected long term demands of the City, the water supply and new technology research for aquifer recharge, water storage and water distribution system. Mr. Lyon stated that the plan will update the projected long term demands of the City, the impact of water supply and availability of water, confirmation and calibration of the existing water model, including the water storage and distribution demands, as well as an evaluation of the existing water distribution system. He noted that the update would also provide an evaluation of existing operational practices, including public outreach to customers and provide a twenty (20) year capital outlook on improvements for the water system. Responding to Mr. Taylor regarding the price difference, Mr. Lyon advised that they were going to get a better service because of experience and level of expertise. Mr. Lyon stated that Whitman, Requardt & Associates had done more of this type of water master plan than any alternative firm. He noted that they wanted to make sure that they got the best quality candidates for this project and that was why they did it as a Request for Proposals (RFP) and not just an invitation to bid. Ms. Maucher asked if this was an update to the 2006 plan or if it was to start and take a whole new look. Responding, Mr. Lyon advised that this would start from an update and would encapsulate some additional items inside of the scope of work, not necessarily from the original 2006 master plan, but that it would be a jumping off point. He noted that then it would delve into everything that was going on in the 14 years since they opened things back up. Responding to Ms. Maucher, Mr. Lyon stated that the intent was to update these plans every 10 years and inside of the updates there would be a 20-year outlook period.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 24, 2020 PAGE 2 Responding to Mr. Neil, Mr. Matthew Harline, Acting City Manager, stated that they were currently working with Duffield on the water treatment plant upgrade. Mr. Harline noted that Duffield is a very competent firm, they just did not have a track record in those kinds of plans. Mr. Harline noted that half of the project would be funded by a grant. Mr. Neil moved to recommend awarding the contract to Whitman, Requardt & Associates for the Update to the City of Dover Water Master Plan, RFP #21-0013WW, for the amount of $143,501, as recommended by Staff. The motion was seconded by Mr. Rocha and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 6:16 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Council President Hare presiding in the absence of Chairman Lindell. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Shevock and unanimously carried. Evaluation of Bids - Dover Police Department - CIP Projects: Chiller, Cooling Tower & Pumps Replacement (Actionable Item) Mr. Matthew Harline, Acting City Manager, reviewed the background and analysis regarding the evaluation of bids for the Dover Police Department - CIP Projects: Chiller, Cooling Tower and Pumps Replacement. Staff recommended awarding the replacement contract, based upon RFP #21-0012PD for the Furnishing and Installation of Chiller, Cooling Tower and Pumps Replacement for the City of Dover Police Department, to Service Unlimited in the amount of $362,952 based on the graded criteria. Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Shevock and unanimously carried. Emergency COVID-19 Relief Economic Retention Electric Fund (Actionable Item) Mr. Anderson moved to defer this item to the Legislative, Finance, and Administration Committee meeting schedule for December 15, 2020. Mr. Harline stated that he would like to discuss with Mr. Anderson and other Council members what they were looking for regarding this item. Mr. Anderson stated that they had seen and heard around downtown and at meetings that there was a real concern that businesses that had been very solid were facing challenging times that were a direct result of either infections or restrictions related to the pandemic. He stated that the city could set up a fund to avoid

COUNCIL COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 24, 2020 PAGE 3 the unnecessary loss of businesses. Mr. Anderson stated that there were at least four possible approaches, and they needed to determine which would be easiest for the customers, hardest to abuse, and easiest for Staff to administrate. Mr. Harline stated that the key thing to address was what their goal was and what their target was. He stated he understood that small businesses had been affected by COVID-19 and setting up certain criteria would be important. Mr. Harline stated that he spoke with Ms. Laura Wisler, Division of Small Business, and that she made some good points about how they used some funds either to sort by North American Industry Classification System (NAICS) code or in a different program. They had some criteria about who would qualify, if they did not have any outstanding taxes prior, or they were in good standing, and if they had their licenses. Mr. Harline advised that they needed to work out that kind of criteria. He stated that from a business standpoint, keeping customers viable in the long run would help the electric and other utilities. He stated that, looking through the accounts, they have two small commercial accounts that are on a payment plan, so targeting the right audience was going to be important. Mr. Anderson moved to defer this item to the Legislative, Finance, and Administration Committee meeting scheduled for December 15, 2020, seconded by Mr. Neil and unanimously carried. Mr. Anderson moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 6:23 p.m. The motion for adjournment of the Council Committee of the Whole meeting was unanimously carried. Meeting adjourned at 6:23 p.m. William F. Hare Council President WFH/JT/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\11-24-2020 CCW Minutes.wpd

Monthly Report October 2020 Office of City Assessor

ASSESSOR’S REPORT r---~=========================-- Number of Deeds Stamped for - r---;:==========-=--=--=--=--=--=---=---=---=---_-_-_-_____~ 35 I the Month of Oct. 2019/2020 31 28 I I Transfer Tax Dollar Amount for the Month of Oct. 2019/2020 $200 I Thousands 30 21 24 25 $84$78 $101 $75 20 15 14 $100 15 7 $31$22 10 1 2 0 202 $8 $0 • 2020 5 0 $0 0 • 2019 r-----;:======================. First Time Buyer for the Month -~ 1 1 r;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;.-----------i Oct. 2019/2020 Realty Property Sales in Dollars Received Prior to 40 31 of Oct. 2019/2020 28 I Recording $6 $5 $7 $5 I 30 $8 $4 $3 21 • Res. Non‐First Millions $6 15 Time Buyers $4 $1 $0 • 202 20 $2 0 • Res. First Time $0 10 Buyers 0 2020 2019 Major Updates Aug ‐ 20 Sept ‐ 20 Oct ‐ 20 Assessment Change $6,137,600 $3,554,800 $237,400 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 24 $3,909,500 $4,773,609 0.82 1.01 1

ASSESSOR’S REPORT Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into DocuWare. Assessor’s Office The following were mailed out: ‐ Supplemental Bills totaling $32,678.94 ‐ Delinquent tax statements were mailed out 2

NOV 18, 2020 CITY OF DOVER PAGE: 1 10:11 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-02-37.00 18 R10 213 GRINDING WHEEL DR 1 8 1993 2 1440 C+ AV 150,400 01-OCT-20 166,500 .90 ED05-067.13-01-73.00 3 R10 24 ST ANNES CT 1 5 1973 2 2498 C+ AV 204,800 20-OCT-20 309,000 .66 ED05-067.14-03-69.00 2 R10 20 MEADOW GARDEN LN 1 16 1976 1 1536 C VG 178,800 09-OCT-20 236,000 .76 ED05-067.15-04-10.00 10 R10 863 WOODCREST DR 1 5 1967 2 2332 C GD 204,100 02-OCT-20 203,000 1.01 ED05-067.17-01-72.00 3 R10 54 BALTUSROL RD 1 5 1973 2 1924 C+ AV 198,600 15-OCT-20 287,500 .69 ED05-067.17-04-50.00 3 R10 26 ARBOR DR 1 6 1993 2 2166 B- AV 223,400 23-OCT-20 287,000 .78 ED05-067.19-01-15.00 17 R10 4 HERITAGE DR 1 13 1977 2 1232 C AV 116,400 09-OCT-20 142,000 .82 ED05-067.19-03-56.00 17 R10 26 PATRIOT DR 1 5 1990 2 2348 B- AV 224,200 19-OCT-20 275,000 .82 ED05-067.20-03-71.00 8 R10 420 N BRADFORD ST 1 1 1918 1.5 1958 B AV 173,600 07-OCT-20 166,209 1.04 ED05-068.10-04-41.00 13 R10 322 WEST WIND DR 1 5 1999 2 1536 C+ GD 188,700 22-OCT-20 203,000 .93 ED05-068.17-02-32.00 8 R10 317 N BRADFORD ST 2 8 1930 2 3506 C+ AV 212,800 16-OCT-20 239,000 .89 ED05-068.17-02-60.00 8 R10 315 N STATE ST 1 1 1900 2 3390 B AV 250,500 07-OCT-20 350,000 .72 ED05-068.18-03-31.00 7 R10 1018 WHITE OAK RD 1 14 1952 1 672 C- AV 93,200 05-OCT-20 125,000 .75 ED05-076.03-01-54.00 14 R10 159 E SHELDRAKE CIR 1 13 2006 2 1855 C+ AV 150,900 02-OCT-20 194,000 .78 ED05-076.06-02-01.00- 103 R50 2 GRAND HALL 1 20 1973 1 794 B GD 55,300 23-OCT-20 75,000 .74

NOV 18, 2020 CITY OF DOVER PAGE: 2 10:11 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 712 ED05-076.06-08-37.00 17 R10 139 PERIWINKLE DR 1 13 1994 2 1260 C+ AV 134,000 15-OCT-20 160,000 .84 ED05-076.08-04-22.00 9 R10 509 W DIVISION ST 1 1 1925 2 1136 C- AV 87,600 16-OCT-20 120,000 .73 ED05-076.08-04-34.00 9 R10 19 N KIRKWOOD ST 1 1 1925 2 1050 C- FR 68,500 08-OCT-20 128,000 .54 ED05-077.06-01-49.00 8 R10 445 E LOOCKERMAN ST 1 14 1950 1 1868 C+ AV 200,300 07-OCT-20 150,000 1.34 ED05-077.07-06-90.00 6 R10 237 NOB HILL RD 1 1 2017 2 2200 B- AV 238,400 09-OCT-20 285,000 .84 ED05-077.07-07-20.00 6 R10 119 LADY BUG DR 1 13 2009 2 1894 B- AV 177,700 20-OCT-20 197,500 .90 ED05-077.10-01-35.01 4 R10 411 COWGILL ST 1 2 1955 1 824 D+ FR 104,400 09-OCT-20 144,900 .72 ED05-085.12-02-73.00 12 R10 356 MOCKINGBIRD AVE 1 5 1968 2 1680 C+ GD 193,400 15-OCT-20 220,000 .88 LC05-058.17-03-23.00 1A R10 38 PRIMROSE DR 1 11 1988 1 1104 D+ AV 79,500 15-OCT-20 110,000 .72

CITY COUNJCIL COM�UNJITY ENJHANJCEMENJT fUNJD REPORT OCTOBER 2020

CITY COUNCIL - FY 20/21 Page 1 of 3 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2020 - DECEMBER 9, 2020 100-10-12-99-000-53037 Current Balance - $22,650.00 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/01/20 Anderson P.R.I.D.E Councilman Anderson authorized the Email from $250.00 $250.00 $24,750.00 designation of $250.00 of his community David enhancement funds to the House Of Pride for Anderson installation of a handicap ramp dated 06/30/2020 and letter from Marion Lott, P.R.I.D.E, dated 06/30/2020 07/01/20 Anderson Inner City Cultural Councilman Anderson authorized the Email from $1,000.00 $1,250.00 $23,750.00 League designation of $1000.00 of his community David enhancement funds to the Inner City Cultural Anderson League for their performance arts program dated 06/30/2020 and letter from Katrina Stroud, ICCL, dated 06/30/2020 08/12/20 Anderson Team Rubicon Councilman Anderson authorized the Email from $350.00 $1,600.00 $23,400.00 designation of $350.00 of his community David enhancement funds to Team Rubicon for Anderson Emergency Management Meal dated 08/12/2020 12/09/20 S:\BUDGETS\Coun-21 .qpw

CITY COUNCIL - FY 20/21 Page 2 of 3 08/21/20 Anderson Demco Inc. Councilman Anderson authorized the Email from $150.00 $1,750.00 $23,250.00 designation of $150.00 of his community David enhancement funds to Demco Inc. for back to Anderson school supplies dated 08/19/2020 and letter from Desiree Wilson, Demco, dated 08/17/2020 08/21/20 Cole Team Rubicon Councilman Cole authorized the designation of Email from $500.00 $2,250.00 $22,750.00 $500.00 of his community enhancement funds Scott Cole to Team Rubicon for Emergency dated Management Meal 08/21/2020 09/16/20 Neil Central Delaware Councilman Neil authorized the designation of Email from $100.00 $2,350.00 $22,650.00 Habitat for $100.00 of his community enhancement funds Fred Neil Humanity to CDHFH dated 09/07/2020 and letter from Dylan Grimes CDHFH dated 09/16/2020 $2,350.00 $22,650.00 $2,350.00 $22,650.00 $2,350.00 $22,650.00 $2,350.00 $22,650.00 12/09/20 S:\BUDGETS\Coun-21 .qpw

CITY COUNCIL - FY 20/21 Page 3 of 3 Budgeted District Council Sponsor YTD Expenditures Balance Amount $5,000.00 At-Large Slavin $0.00 $5,000.00 $2,500.00 1st District Lindell $0.00 $2,500.00 $2,500.00 1st District Vacant $0.00 $2,500.00 $2,500.00 2nd District Hare $0.00 $2,500.00 $2,500.00 2nd District Taylor $0.00 $2,500.00 $2,500.00 3rd District Cole $500.00 $2,000.00 $2,500.00 3rd District Neil $100.00 $2,400.00 $2,500.00 4th District Anderson $1,750.00 $750.00 $2,500.00 4th District Sudler $0.00 $2,500.00 TOTAL $2,350.00 $22,650.00 12/09/20 S:\BUDGETS\Coun-21 .qpw

CITY MANAGER’S MONTHLY REPORT October 2020

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City of Dover Customer Services Department FY 2021 FV2020 Major Program Updates Number of Customers Served Oct ZOZO 22,840 Oct 2019 23,533 D iffe re nce (693) Year-to-Date 95415.00 Year-to-Date 102,634 I Final Bills 447 668 (221) 19 68.00 2,479 Estimat ed Bills 387 193 194 1067.00 832 I Penalt ies Post ed 109 $ &,307 (&, 197) 109.44 $ 27,346 Extensions of Cred it - Amo unt Ext ended $ 166,330 $ 111,657 $ 54,674 $ 809,457 $ 546,712 Balance Tr an sfers $ 6,167 $ 27,542$ i2 1,375) $ 63,087 $ 146,779 Ut ility Collections $ 6,718 $ 40,475$ (33,757) $ 4 7,676 $ 149,760 rv1iscellaneous Billings $ 25 1.415 $ '111,713$ (160,299) $ 665,562 $ 811,3 54. T<1XCS Levied $ 1,538,571 $ 845,9 57$ 692,6 14 $ 14,402,752 $ 14,274,286 Billing Adj ustments $ 4,629 $ - $ 4,629 $ 35,117 $ (12,901) Total Taxes Collected $ 799,268 $ 480,925 $ 318,343 $ 13,693,938 $ 13,895,353 T;,1xes Outstanding $ 743,931 $ 365,032 $ 378,900 $ 743,931 $ 365,032 'N rite Off Request $ 32,435 $ 29,280 $ 3,155 $ 3 7,740 $ 135,176 Dlsc.onnect Summ,a,y Report C<l· l9 N ov•1' Oeo· l9 J ,)n•Z.) F:l:·20 M ~ ZO Apr-ZO M /IV-ZO Jun•~ J ul•ltl Auc•20 S:~20 Oot-20 ¾ cfCUJt <.ut 'K, o f Toi.I ~ Cut ,it,~ 'I? '?( ':') ¾ .-,r,,( ~!I¾ ')!HI .. ~ ~ w~·. S':'ll; ".7:f, ;;~¼ 'l,;.w, "" "" "" l:S\;¾ At.~· ':':I~, ')I f ·, t::s:<. ffl:i, ;;~ '11"/:f, (." ft !½I" !:K n,t:i,,IOaysA~l~blt to o., u, ,. , • l ai Ou · l9 No v· l9 " Oiac:· 19 J11n·2'l i; Fat-·JO M.w-20 " Apr-JO ' ' M ilV-20 0 JUn•JO J uH C 1' 0.U~•2(1 Sap-20 " Oc:c-20 ,..,.,..IS• Ac :o" " "' C"" Pl., O..y y; ,, ,, .,. " C<l· l9 Nov•l9 Oc:o· l9 J.)n•Z.) " F:l:· 20 >1 M .:ir-?O A pr-?O ' ' M ,w•?O )U n•~" " J ul•l<I Auc·ZO :.i:! /1 S!P-20 Oot- 20 ....,.,..IJ• ll.c :o.... to .; ~ ,. :;.; • ·,, ,. Av.iH.itil• tC· Cl.It P,ar DilV "' 4,"J " :,u ) (; "'~ 0 ' "' "' ' ' Tot(:llo " ot11:ln .:il lbt 'I(,; '., ll JH 0 :l~U ,j~/ .,_ , i•~ 1:-.''1 !, :t N,'111 .l ) !, .::.11,:.:t:.1:JU $ l GS,COZ.Sl :, 11;;,:.,w .11 $ r;;su :.,, $ W !..S l ~ .l:J :, 1n ,1oos :. $ :.i:' !!-,1 ~0.!!-: $;.:,:.,_.U ~ 1 / •' '' !, l !!-: ,: :o:..c,:.;: T:,t3I Sor o rli;lr ~III" Totiol Act,..• I '"•' Cu "' "' ~i;r, i; ,n l.i~ ,j ~J'; ' • :tn ~:H '"" i;.,n To te.l$ :,f Ad 11-"' Cut 5 ,-,;;:1 ~r~.~1 5 ));\~, H : IA S H\.7.."lf..4n ; 1n ,1·1~,.v: • "'l,n n t,:i $ ·1~ .n ;. r:1 s ' ' 5 1r;Jl,. )')VJ ; 1'i1,.r.,T,.,;.,; $ n n-.1,• 7 y $ r ,1,o;,;. '!4 Average Disconnects Note- Due to COVID-19 accounts were not disconnected beginning th March 16 . This affects disconnects through July 16th. Reductions in disconnects began in October 2020 due to staffing. 80 71 44 46 51 53 46 52 48 48 30 32 25 26 33 36 19 19 0 0 0 0 0 0 27 27 • Average Accounts Cut Per Day • Average Accounts Available to Cut Per Day

Work Orders Processed 2,000 1,500 1,000 500 0 OCT-19 NOV-19 DEC-19 JAN-20 FEB-20 MAR-20 APR-20 MAY-20 JUN-20 JUL-20 AUG-20 SEP-20 OCT-20 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- l IIIIIIIIIIIl I 19 19 19 20 20 20 20 20 20 20 20 20 20 [• Series1 1,831 1,394 1,282 1493 1,327 1,235 1,204 1,167 1,493 1,645 1,458 1,451 1,377 Payment Agreements 800 ______ 700 600 500 400 _ , ____ __ ----- ____ - - - ,_ _ - ,_ - - - ------·----- 300 200 __ ,_ ,_ ,_ __________ _ ,_ ,_ , , 100 0 - - - - I- I- ·---- ------- I- - - - - - - - -- - - - - - Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 19 19 19 20 20 20 20 20 20 20 20 20 20 [· Series1 449 341 481 685 524 325 149 177 310 615 500 579 549 CUSTOMER UTILITY PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box • 2021 YTD 6,225 16,372 69,570 1,816 15,972 • 2020 YTD 8,145 15,470 76,449 1,016 7,967

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number of New Month outages customers Jan 19 65,342 Services Jan 19 117.57 Feb 19 57,306 Sep 18 5 1,331 Sep 18 43 Feb 19 111.72 Mar 19 59,310 Oct 18 4 123 Oct 18 47 Mar 19 106.88 Nov 18 6 46 Nov 18 69 Apr 19 91.74 Apr 19 52,734 Dec 18 5 5 Dec 18 11 May 19 138.05 May 19 60,603 Jan 19 1 1 Jan 19 29 Jun 19 68,769 Feb 19 1 3 Feb 19 23 Jun 19 146.50 Mar 19 0 0 Mar 19 22 Jul 19 164.38 Jul 19 83,229 Apr 19 5 277 Apr 19 77 Aug 19 163.55 Aug 19 78,519 May 19 3 148 May 19 18 Sep 19 150.74 Sep 19 67,274 Jun 19 11 418 Jun 19 23 Oct 19 57,886 Jul 19 15 4,066 Jul 19 8 Oct 19 150.16 Aug 19 9 335 Aug 19 16 Nov 19 98.35 Nov 19 55,732 Sep 19 5 225 Sep 19 15 Dec 19 104.57 Dec 19 60,552 Oct 19 7 386 Oct 19 15 Jan 20 60,649 Nov 19 7 61 Nov 19 14 Jan 20 103.57 Dec 19 2 1,325 Dec 19 4 Feb 20 98.58 Feb 20 54,412 Jan 20 4 78 Jan 20 15 Mar 20 92.30 Mar 20 54,764 Feb 20 4 2,120 Feb 20 16 Apr 20 82.01 Apr 20 49,236 Mar 20 3 1,518 Mar 20 24 May 20 52,403 Apr 20 3 76 Apr 20 6 May 20 114.40 May 20 3 181 May 20 2 Jun 20 143.64 Jun 20 66,905 Jun 20 11 2,828 Jun 20 19 Jul 20 155.89 Jul 20 82,800 Jul 20 19 536 Jul 20 10 Aug 20 153.38 Aug 20 76,230 Aug 20 16 13,167 Aug 20 17 Sep 20 61,833 Sep 20 5 3,551 Sep 20 16 Sep 20 142.05 Oct 20 5 738 Oct 20 8 Oct 20 102.70 Oct 20 55,494 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 21 YTD FY 20 FY 19 437.62 23.51 49.2 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 5 45 29 Minutes 31.3 Minutes PROGRAM UPDATES OCT 20 OCT 19 FY21 YTD Tree Trimming 181 291 696 Number of Oil Releases 0 0 1 Lost Time Accidents – All Electric Utility Divisions 0 0 1 New Services 8 15 51

Fleet & Facilities Management Monthly Report OCTOBER 2020 Fleet Maintenance PM Work Orders Completed: 40 Number of Tire Repairs: 23 Number of Road Repairs: 11 Other Work Orders: 99 Repair Hours: 304.5 Road Repair Hours: 20 Total Work Orders: 139 Fabrication Hours: 3 Misc. Hours: 4.5 PM Hours: 88.5 # Of Scheduled PM’s: 22 # Of PM’s Completed: 40 Major Program Updates OCTOBER OCTOBER MEASURE 2020 2019 DIFFERENCE Fleet Maintenance - Scheduled PM 40 out of 22 34 out of 22 appointments vs completed PM’s 27.27 % 181.82 % 154.55 % (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 21 out of 30 22 out of 24 completed within 5 days -21.67 % 70.00 % 91.67 % (Quantity and Percentage) Facilities - Emergency work orders 4 out of 6 6 out of 6 completed within 2 days -33.33 % 66.67 % 100.00 % (Quantity and Percentage)

GRANT WRITER - OCTOBER 2020 During October, the Grant Writer performed the following duties: • Calculated additional costs for FEMA submission (Fire Department Vehicle Use and Personnel) • Other FEMA-related research, as directed by Kay Sass • Webinars for Grant Funding - Delaware Community Foundation and IMLS for Library • Research, Planning and proposal for 501c3 for consideration by City Manager’s office • Grant Research for all programs • Conversations with other cities who successfully fund-raised for their Skatepark • Researched extensively Milford Rotary Club’s Campaign to raise money for Milford’s Can-Do Playground • Attending funding allocations and planning meetings for Parks and Recreation’s Master Plan for Dover and Schutte Park • Met with local managers of Royal Farms and WAWA to discuss parks expansion Grant/Requests for Submission for October 2020 Name of Type of Program Amount Status Potential Funder Request Area JP MorganChase Letter of Inquiry Parks Renovation In development H. W. Wilson Grant proposal Library Denied Foundation Letter of Inquiry Permission to apply Royal Farms for Corporate Parks Renovation for funding Support Letter of Inquiry Permission to apply Wawa for Corporate Parks Renovation for funding Support Community Walk for America Parks Renovation $1,500.00 In development Grant Total: $1,500.00

HUMAN RESOURCES October 2020 Oct Nov Dec Jan Feb Mar April May June July Aug Sept Oct Total Category 19 19 19 20 20 20 20 20 20 20 20 20 20 Caucasian* 294 293 293 297 303 308 303 299 296 300 296 297 303 n/a Minorities* 77 77 78 78 77 77 76 75 78 78 78 79 82 n/a Hired 3 1 4 7 11 7 0 0 5 7 1 6 12 64 Terminated/Resigned/ 7 2 2 5 6 3 5 5 2 3 5 4 3 52 Retired/Other Transferred/Promoted 3 1 1 4 1 2 1 1 3 1 1 2 3 24 Jobs Posted 2 0 9 9 17 1 3 4 3 6 5 3 4 66 Workers Comp. 2 2 3 7 4 2 7 2 1 3 4 5 9 51 Injuries Workers Comp. Hours 186 178 176 168 112 320 320 401 11 7 127 176 56 2238 *362 Full-time Employees: Part-time Employees: 23 (4 Pitts Center, 1 Recreation, 14 Library, 3 Police Department, 1 Central Services) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Information Technology Director, (2) Inspector I – Code Enforcement, Library Assistant, Motor Equipment Operator 1 – Stormwater, (7) Police Officers Transferred/Promoted: Line Worker Crew Leader, 1st Class Lineman, Communication Operator to Police Officer Position Terminated/Resigned/Retired/Other: Police Cadet, Field Service Representative I – Metering, Library Clerk (PT) Positions on Terminal Leave: Police Officer – November, Sign/Street Painter (Streets) - April, Information Technology Director-April, City Manager - June Recruitment Information (October) - - American Black/ Native Hawa iian/ Not Ind ian/ Two or Hispan ic/ Positon Tota l Apps In Dover Out of Dover Unknown Asian Africa n Other Pacific Whit e Unknown Hispanic/ Unknow n Male Female Unknown Alaskan More Races Latino American Islander Latino Native Part-Time Library Clerk 45 23 22 0 2 1 10 0 3 24 5 2 37 6 10 33 2 Sign/Street Painter 6 4 2 0 0 0 3 0 0 3 0 0 6 0 6 0 0 Field Service Representative I 18 13 5 0 0 0 6 0 1 9 2 0 15 3 13 4 1 Inspector Ill - Code Enfo rce 1 0 1 0 0 0 0 0 0 1 0 0 1 0 1 0 0 (i nte rnal) Linema n Crew Leader (IBEW) 2 0 2 0 0 0 0 0 0 2 0 0 2 0 2 0 0 1st Class Line m an (IBEW) 1 0 1 0 0 0 0 0 0 1 0 0 1 0 1 0 0 *Resumes come from Indeed do not always list address Open or Currently Recruiting* Open or Currently Oct Nov Dec Jan Feb March April May June July Aug Sept Oct Recruiting by Dept. 19 19 19 20 20 20 20 20 20 20 20 20 20 Electric 9 9 6 7 4 4 4 5 5 5 5 7 5 Public Works 10 11 11 8 8 8 8 8 7 5 5 1 1 Police 4 4 3 2 7.5 4 4 7 9 8 9 11 3.5 Water Wastewater 4 4 5 6 6 5 3 4 4 4 All Other Departments 18.5 18 17 15.5 13.5 11 12.5 14.5 14 13 16.5 15.5 13 Totals 41.5 42 37 36.5 37 32 34.5 40.5 40 34 39.5 38.5 26.5 *Not used for Budgeting Purposes *Feb 2020 Updated Electric: (5) Groundworkers Police: Police Officer, (3) Cadet (PT), Communication Operator Public Works: Sign/Street Painter Water/Waste Water: Civil Engineer, Utility Maintenance Mechanic I, Water Treatment Plant Operator I, Motor Equipment Operator II All Other Departments: Assistant Library Director, Library Director, Customer Service Representative I, Administrative Assistant – Finance, Inspector III – Code Enforcement, Payroll Specialist, Assistant Controller, Laborer II (Parks), LAN Analyst, City Manager, Field Service Representative I – Metering, Librarian I (PT), (2) Library Clerk (PT), Passport Clerk (PT)

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 10.33 9.66 13.41 Termination Turnover % 0.27 1.08 0.29 1.47 0.57 0.28 0.54 1.92 1.36 0.54 1.46 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 5.98 6.17 7.58 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 2.45 2.68 4.08 Other - - - - - - - 1.65 0.54 0.27 0..29 2012 Healthcare cost sharing implemented; 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric *2019, Percentages update in January 2020 Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 2018 2019 2020 Total Number of Employees Separating from 21 25 38 37 21 42 32 56 38 36 46 Service Average Number of Full-time Employees 362 356 333 325 331 333 340 337 340 346 318 Average Number of Part-time Employees 16 15 12 14 18 24 28 28 28 26 25 * Healthcare cost sharing implemented Workers Compensation Cost Calendar Year 2020 Grounds $33 Department Electric • $2 Water/Wastewater • $2 Sanitation • $2 Life Safety I $1 Metering $15 Power Plant • $2 Police $114 Stormwater $44 City Manager $25 I Total Cost (In thousands) Total: $240,000

INFORMATION TECHNOLOGIES Service Requests Resolved 60 53 54 52 50 44 41 41 42 40 38 38 40 30 32 34 30 27 27 27 22 22 23 23 22 21 I 17 17 20 13 15 10 0 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-2 Sep-20 Oct-20 • Request • Completed Programming Requests Completed 150 120 120 100 44 44 50 31 32 33 33 27 26 22 22 22 22 15 15 19 19 11 11 9 9 12 12 10 10 0 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-2 Sep-20 Oct-20 • Requests • Completed Page Views - City of Dover Web Pagbe 40,000 35,000 36,316 32,907 34,015 33,087 30,000 30,253 31,316 28,153 28,527 25,000 25,318 26,882 25,888 26,057 Pages 23,716 20,000 15,000 10,000 5,000 - Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-2 Sep-20 Oct-20 Noteworthy: Pandemic - COVID-19 Tyler ERP Phase 2 (HR/Payroll) working with Kronos in programming the time clocks Tyler Phase 4 Sessions Continue LAN Analyst Application review process started

Monthly Report for October 2020 LIBRARY CLOSED DUE TO COVID-19 VIRUS Highlighted Virtual Programs: "In Harmony" Virtual Concert - Nancy Maliwesky 10/02 326 Clicks/Views DOWER Songs & Stories: 10/02, 10,06, 10/09 10/13 10/16, 10/20, 10/23, 10/27, 10/30 242 Clicks/Views PUBLIC LIBRARY "Pretty Crazies" Virtual Concert for Kids 10/09 45 Clicks/Views Total Items Checked Out: 6,752 VIRTUAL Programs: Offered Views/Clicks E-books: 3,471 Adult 13 421 New Library Cards: 83 Teen 9 8 Children 30 459 Library Card Holders: 29,212 Job Center 0 0 Service Area Population: 63,984 Visitors: Curbside Pick-Up 1,468 Passport Services: 38 Income Received: $1,210.50 Meeting Rooms Usage: 0 Computer Users: 0 Wireless Users: 179 Items Loaned to/Received from Other Libraries: 8,889

Parks & Recreation and Grounds October 2020 Monthly Report Parks & Recrea on Highlights  Parks Administra on/Maintenance Building is up and running. Robin Eaton, Carolyn Courtney and Sherwanda Speaks have all moved in. Steve Pickering is expected to move in November. Parks staff has installed insula on in the garage area. They are now working on shelving and transferring program supplies from the Pi s Center. Once staff and supplies are completely moved, the Pi s Center will once again offer recrea onal programs in the room that currently is occupied for office/storage.  Parks & Playground Improvements/ORPT Grant 19‐187 is con nuing. The remainder of this grant project is to install/create a kayak/canoe launching area at the beach area of Silver Lake Park. The plan an easily maintainable area that offer kayaks/canoes water access. A presenta on from the Coastal Design Group is expected in November for various plan ngs that could make the access area more slightly and help with water quality issues.  John W. Pi s Recrea on Center hosted the Delaware Department of Defense’s course on Crowd Control to law enforcement officers statewide. The Dover Police Academy used the facility as one of their academy training loca ons.  Public Health Plan Approval received on October 26. Staff submi ed to the Delaware Public Health Department, a COVID re‐opening plan for the John W. Pi s Recrea on Center following their protocols and procedures. Following the established protocols we can now conduct leagues, fitness classes, and ac vi es on a scaled back format.  Five Park Project is moving forward. Online surveys for the Dog Park and Skate Park at Schu e and Dover Park ameni es were conducted. A virtual mee ng was held for skate park comments and a Movie Night was held in Dover Park to garner input on the spray pad, building and all access playground. Bi‐weekly mee ngs are being held with WRA on the project progress. JW Pi s Recrea on Oct. 20 FYTD 21 Oct. 19 FYTD 20 October (outdoor) League Center Par cipants Programming Par cipant Count General Recrea on 22 99 136 368 Ac vity Par cipants Spectators Loca on Open Gym 100 321 344 945 Adult Football 144 50 Dover Park Youth Soccer 650 725 Schu e Park Fields, Parks, and Oct. 20 FYTD 21 Oct. 19 FYTD 20 Pavilions Bookings & Rentals 12 41 n/a n/a I 11 11 11 I Recreation Revenue Breakdown FY21 FY20 • General Recreatton .. • leagues - • General Recreation • Park Renmls/Permlts • Park Ren1als/Petn'IIIS I • ' Trips Youth Conotctlons October 2019 October 2020 General Recrea on $1,160.00 General Recrea on $382.00 Leagues $2,515.00 Park Rentals/Permits $372.50 Park Rentals/Permits $477.50 Trips $560.00 Youth Connec ons $2,565.00

Grounds Division Monthly Report October 2020 Arborist Crew Completed Trees Trimmed 78 Trees Removed 22 Root Prune 0 Stumps Removed 15 Trees Planted 0 Arborist Crew: ‐ Completed change out of lights on Loockerman St. ‐ Began Repairing holiday lights on Loockerman Plaza. Beautification Crew: ‐ Finished removing all annual flowers. ‐ Removed all hanging baskets. ‐ Planted 60 mums throughout flower beds throughout the City. Mowing Crew ‐ Mowing route are on schedule. ‐ Began Fall leaf clean up. Litter Removal: ‐ Litter is being picked up on City properties as per the weekly schedule. ‐ Litter person has been diligent in the reporting of destruction in City parks. ‐ Total Trash Cans Collected 233. Miscellaneous: ‐ Winterized irrigation system. ‐ Winterized sprayers. ‐ Bush Hogged Mirror lake shore, Kenton Rd, and New Burton Rd. ‐ Sprayed and removed vegetation at the Skull Property at Old PW II. ‐ Removed hornet nest. ‐ Opened and closed valve for Silver Lake draw down. ‐ Set up Stage for event.

Procurement & Inventory Report October 2020 Measure FY 2021 FY 2020 DIFFERENCE Issue Effectiveness – How often the FY 2021 (To date) FY 2020 (Total) warehouse has what the departments [749/(749+132)]*100 [2,292/(2,292+156)]*100 -8.61% need when it’s needed. 85.02% 93.63 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being 0.99 Turnovers per year 0.71 Turnovers per year 0.28 Turnovers per year used. (2020-2021 Goal 1 per year) WITHOUT TRANSFORMERS FUEL USE FY 2021 TO DATE FY 2020 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 46,541 gallons 48,446 gallons Electric: $ 400,893.27 250 Line Items Diesel: 27,579 gallons 26,171 gallons Water: $ 13,679.71 31 Line Items Dollars Spent: $103,221.00 $138,698.85 General: $ 23,042.21 93 Line Items Total: $ 437,615.19 374 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2021 TO DATE FY 2020 TO DATE FY 2021 TO DATE FY 2020 TO DATE Electric: $571,759.27 $343,966.11 Electric: $406,888.19 $178,467.74 Water: $20,566.71 $36,655.42 Water: $41,498.98 $35,745.25 Wastewater: $1,090.86 $166.82 Wastewater: $1,555.76 $786.37 General: $40,101.29 $46,745.01 General: $33,765.32 $30,939.45 Total: $633,518.13 $427,533.36 *Total: $485,699.58 $268,491.73 Warehouse Stock Money Spent for Postage/Postal Services FY2021 FY2020 FY 2021 TO DATE FY2020 TO DATE Total Dollar Value: $1,749,232.07 $1,785,085.48 $58,016.56 $52,354.53 Total Line Items: 1,095 1,118 * Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER).

BID REQUESTING COMMODITY TERM STATUS as of November 1, 2020 NUMBER DEPARTMENT Elevated Water Storage Tank 21- 10 Years Water/WasteWater Forwarded to Water/Wastewater on 9/15/2020. Maintenance 0001WW West Street Flooding Feasibility 21- One Public Works Forwarded to Public Works on 9/9/2020 Study 0002PW Time East Lake Garden Drainage 21- One Public Works Forwarded to Public Works on 9/9/2020 Improvements 0003PW Time Mirror Lake Drainage Basin 21- One Public Works Forwarded to Public Works on 9/11/2020 Improvements 0004PW Time HVAC Design and Install - Electric One 21-0005CS Central Services Forwarded to Facilities on 9/17/2020 Admin Time One HVAC Design and Install - City Hall 21-0006CS Central Services Forwarded to Facilities on 9/17/2020 Time HVAC Design and Install - One 21-0007CS Central Services Forwarded to Facilities on 9/18/2020 Warehouse Time Scada Equipment Technology 21- One Water/WasteWater Forwarded to Water/Wastewater on 10/22/2020 Upgrade 0009WW Time College Rd Wastewater Pumping 21- One Water/WasteWater Forwarded to Water/Wastewater on 10/15/2020. Station 0010WW Time Chiller, Cooling Tower, and Pump One Replacement for Police 21-0012PD Police Department Forwarded to Police Department on 10/27/2020. Time Department Update to the City of Dover Water 21- One Water/WasteWater Forwarded to Water/Wastewater on 10/28/2020. Master Plan 0013WW Time Lighting Term Contract 4-2020CS One Year Central Services Forwarded to Electric on 10/20/2020 Two Rubber Goods Term Contract 5-2020CS Central Services Bid opening scheduled for November 3, 2020 @ 2:00 pm Year Two Arrestors/Cutouts Term Contract 6-2020CS Central Services Bid opening scheduled for November 5, 2020 @ 2:00 pm Year Two Insulators Term Contract 7-2020CS Central Services Bid opening scheduled for November 10, 2020 @ 2:00 pm Year Wood Crossarms and Braces Term Two 9-2020CS Central Services Bid opening scheduled for November 12, 2020 @ 2:00 pm Contract Year Professional Services for Master One 21-0014PR Parks & Rec On Hold Planning at Silver Lake Park Time Ross Street and West Street Alley 21- One Water/WasteWater Bid opening scheduled for December 1, 2020@ 2:00 pm West Water Main Replacement 0015WW Time

DEPARTMENT OF PUBLIC WORKS OCTOBER 2020 MONTHLY REPORT GIS GIS PROJECT HOURS • Create • Data Requests • Printing • Technical Support • Updates • Configure 5% 30% 28% 7% 4% 26% GIS PROJECT HOURS Other City-Wide -- DWW DPW Tax Mayor IT - Cust. Service Dover PD City Manager City Clerk Planning & Insp. Library Parks & Rec Electric 0 2 4 6 8 10 12 14 16 • GIS Project Hours

SANITATION MONTHLY REFUSE (TONS) • Bulk • Rear • Automated 1019.95 945.19 970.81 972.27 952.91 910.54 930.83 851.34 884.8 822.79 821.86 670.09 689.03 203.1 124.71 190.58 95.73 132.29 159.68 129.15 66.89 108.45 203.01 178.39 80.42 81.54 156.2 195.51 89.29 79.05 160.15 177.7 117.11 116.13 95.12 104.67 100.31 122.38 II OCT 19 II NOV 19 II DEC 19 II JAN 20 79.25 II 11 II FEB 20 MAR 20 APR 20 II MAY 20 II II 11 11 II JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 SANITATION HOURS 700 590 600 546 500 477 404 400 375 377 309 300 254 200 100 0 Bulk Automated Hand Trash Yard Waste • October 19 • October 20 SANITATION OCT 20 FYTD 20 OCT 19 FYTD 19 Trips to DSWA Sandtown Landfill 240 912 217 817 Total Tonnage to DSWA 1,345 5,261 1,097 4,515 90-gallon Containers Delivered 41 250 51 174 300-gallon Containers Delivered 2 6 0 3 Total Man Hours Containers Delivered 27 181 35 105 CURBSIDE RECYCLING TOTAL CANS COLLECTED TOTAL ACCOUNTS WEIGHT (LBS) AVE. WEIGHT (LBS) October 2020 21,691 9,855 282,240 13.01

STREETS / STORMWATER STREETS / STORMWATER OCTOBER 20 FYTD 20 OCTOBER 19 FYTD 19 Signs Installed 0 17 3 29 Signs Repaired 1 34 5 38 Curbs Painted Yellow (ft) 45 129 0 390 New Posts Installed 7 27 3 15 Storm Catch Basins Repaired 2 30 1 13 Storm Catch Basin Repairs (hrs) 8 89.5 8 52 Storm Catch Basins Cleaned (l.f.) 0 29 0 1,215 Storm Catch Basin Cleaning (hrs) 0 29.5 2 9 Hot Mix Patching (tons) 0 0 24 91 Hot Mix Patching (hrs) 0 0 18 99 Cold Mix Patching (hrs) 11 25.5 3 16 Concrete Work (hrs) 30 68 40 144 Concrete Patching (cu.yd.) 9.46 9.77 7 29 Ditch Work (hrs) 11 19 0 0 Street and Alley Maintenance (hrs) 0 6 0 6 Street Sweeping (miles) 1,494 6,538 914 6,277 Street Sweeping (cu.yd.) 156 498 126 509 Leaf Collection (miles) 834 834 1,650 1,650 Leaves Collected (cu.yd.) 780 780 1,683 1,683

CITY OF DOVER DEPARTMENT OF WATER & WASTEWATER • 250,000,000 MONTHLY REPORT OCTOBER 2020 Water & Wastewater Flow Data In general, billed consumption should be less than total water production. Billed discharge is generally less than total flow to county, due to inflow and infiltration. Total flow to county can be higher than total water production with a significantly higher than average rainfall occurs. A billing discrepency occurred in September and October, causing the consumption to look inaccurate. 200,000,000 150,000,000 100,000,000 50,000,000 - Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Total Water Production Billed Consumption Total Flow to County Billed Discharge Water Production 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 • Average Daily Water Production (gal) • Peak Day Production (gal) Water & Wastewater Repairs 7 6 5 4 3 2 1 - Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Water Mains Repaired Water Services Repaired Wastewater Mains Repaired Wastewater Laterals Repaired

CITY OF DOVER DEPARTMENT OF WATER & WASTEWATER •35 MONTHLY REPORT OCTOBER 2020 Water & Wastewater Trouble Calls Goal is to have a field response time of less than 30 minutes. Month 30 Oct-19 Nov-19 25 Dec-19 Jan-20 20 Feb-20 Mar-20 15 Apr-20 10 May-20 Jun-20 5 Jul-20 Aug-20 - Sep-20 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 - Oct-20 - Average Field Response Time (min) - Water Service Requests - Wastewater Service Requests Field Response Goal (min) 120,000 Wastewater Mains Flushed Due to COVID-19, quantities were below average in April 2020 and May 2020. Due to Water System 7 Flushing, Wastewater Flushing Month was on hold in September. Oct-19 100,000 __J Nov-19 Dec-19 80,000 Jan-20 Feb-20 60,000 Mar-20 Apr-20 40,000 May-20 Jun-20 Jul-20 20,000 Aug-20 - • Sep-20 - Oct-20 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Wastewater Mains Flushed (lf) Linear (Wastewater Mains Flushed (lf)) Wastewater Mains Recorded / Manholes Cleaned 1,200 Month Oct-19 1,000 Nov-19 Dec-19 800 Jan-20 Feb-20 600 Mar-20 Apr-20 III II I 400 May-20 Jun-20 200 - •I Oct-19 - Nov-19 I I I I Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 I. May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Jul-20 Aug-20 Sep-20 Oct-20 • Wastewater Mains Recorded (lf) • Wastewater Manholes Cleaned (ea)

CITY OF DOVER DEPARTMENT OF WATER & WASTEWATER • 70 MONTHLY REPORT OCTOBER 2020 Number of Brown Water Complaints 60 Month Oct-19 50 Nov-19 40 Dec-19 Jan-20 30 Feb-20 ----------- Mar-20 •- : : :- -; : ;- - - - .- - • 20 I. Apr-20 May-20 10 - --:---=--- Jun-20 Jul-20 Oct-19 Nov-19 - Dec-19 Jan-20 Feb-20 Number of Brown Water Complaints Mar-20 Engineering Plan Review Tracking Apr-20 May-20 Jun-20 Jul-20 Aug-20 Linear (Number of Brown Water Complaints) Sep-20 Oct-20 Aug-20 Sep-20 Oct-20 Month Oct-19 12 11 11 I Goal is to review and respond to Site Plan or Subdivisions Plans within 5 business days. 7 Nov-19 Dec-19 10 Jan-20 Feb-20 8 8 Mar-20 7 Apr-20 6 6 6 May-20 5 5 5 5 4 4 4 4 Jun-20 4 3 3 Jul-20 2 2 Aug-20 2 1 1 1 Sep-20 0 0 0 0 0 Oct-20 - - 0 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Number of Submissions Beyond 5 days ----· Linear (Number of Submissions) Month Oct-19 Nov-19 120 100 Building Permit Review Tracking 96 103 Goal is to review and respond to building or plumbing permits within 5 business days 97 J Dec-19 Jan-20 Feb-20 Mar-20 88 Apr-20 79 80 80 May-20 80 69 65 ----------------- Jun-20 62 57 60 Jul-20 -~-__1_ __I_ I_ I_I__ :-________ 51 42 Aug-20 40 Sep-20 Oct-20 20 3 2 3 2 2 4 2 3 4 2 1 2 2 0 Oct-19 Nov-19 - - Dec-19 Jan-20 Number Feb-20 Mar-20 Apr-20 Average Days to Respond May-20 Jun-20 Jul-20 Linear (Number) Aug-20 Sep-20 Oct-20

City Planner’s Monthly Report Department of Planning & Inspections OCTOBER 2020 Planning & Inspections Highlights Some Items to Call to Your Attention Construction activity in the City continues at modest levels. During October 161 Per- mits were issued compared to September at 107 and 151 Permits issued in August. Construction values in October were up significantly from the previous month at $3,105,000 versus $546,000 in September and $871,680 in August; bringing the Year- To-Date values in this Fiscal Year to just over $6,345,000. Ten (10) Residential Building Permits were issued in October: 2 in Nottingham Mead- ows, 3 in the Downtown District and 5 in Lexington Glen. Construction activity contin- ues slowly in Patriot Village and elsewhere in the City. A Building Permit was issued for renovations at Luther Towers and several commercial renovation projects including the Old Dover Post Building on South Little Creek Road. Final Certificates of Occupancy were issued for Dunkin Donuts on Forrest Avenue and for renovations at 611 S. Dupont Highway and 480 Bank Lane. Code violations continued as Fall progresses and 326 new cases were opened in Octo- ber of which 50 were property maintenance violations. A total of 701 Code Inspec- tions were undertaken in October The City is working to abate violations at three Dan- gerous Buildings. The Planning Commission, the Historic District Commission the Board of Adjustment met last month. In continued response to the COVID-19 pandemic and the compliance with the Gover- nor’s Declaration of a State of Emergency, the Dover City Hall Building reopened to the public in June, but access limitations have again been imposed (as of November 5th) and much of Staff is working remotely. Most meetings of Boards and Commissions along with other meetings, training and workshops were completed virtually.

PROGRESS IN PICTURES Mama’s Kitchen—1160 White Oak Road Justice of the Peace Court #7 - 480 Bank Lane, Renovation Project GSA— 611 South DuPont Highway, Office Tenant Fit-out

PROGRESS IN PICTURES 276 Troon Road Fox Hall 26 North New Street Habitat for Humanity 210 Tea Party Trail Patriot Village

Planning & Inspections Revenue FY2021 Actual Revenue Stream FY2021 Budget (YTD) October % of Budget Business License $1,470,000 $ 1,338,873 91% Manufactured Home License $17,000 $ 14,236 84% Building Permits $450,000 $ 96,585 21% Cert. of Occupancy $10,000 $ 2,155 22% Public Occupancy $25,000 $ 550 2% Lodging House $14,000 $ 78 1% Plumbing/Heating/Air $100,000 $ 36,829 37% Rental Inspection Fee $437,000 $ 7,450 2% Miscellaneous $20,000 $ 7,651 38% Fire Protection Fees $70,000 $ 25,125 36% Code Enforcement Fines $35,000 $ 5,475 16% Vacant Building Reg. $150,000 $ 26,500 18% Total P&I Revenue $2,798,000 $ 1,561,507 56% October 31 2020 PERSONNEL AND TRAINING In October the Dover City Hall Building continued to require certain provisions for public access as part of the continued response to the COVID-19 pandemic and the compliance with the Governor’s Declaration of a State of Emergency for Delaware. Staff continued to be in the Office daily for a regular work day in Octo- ber. Planning Staff continues plan and permit responsibilities including accepting Plan submissions by ap- pointment and electronically, CO inspections, conducting Meetings virtually, and managing on-going com- munication efforts. Other meetings, trainings, and workshops continue in a Virtual format allowing Planning Staff to participate from their computers/desks. The October Meetings of the Boards and Commissions supported by the Planning Office again were con- ducted successfully in a Virtual Meeting format using the WebEx telephone/video conferencing platform. Planning Staff conducted the Planning Commission Meeting of October 19, 2020 and the Historic District Commission Meeting of October 15, 2020 in the Virtual Meeting format. The Board of Adjustment Meeting on October 21, 2020 was conducted in a Virtual/Hybrid format with Board Members and Staff present in- person and the Applicant and Public participation virtually. Planning Staff continues training activities learning the Municode Meetings software system. This system for Meeting Agendas and Packet preparation is utilized by this Office for the three Boards & Commissions we support. Dawn Melson-Williams (Principal Planner) attended a series of virtual seminars on historic preservation topics on October 15-16, 2020 as part of the Preservation Delaware’s Annual Conference: Preservation and Progress. Planning Staff Members Dawn Melson-Williams, Julian Swierczek (Planner I), and Samantha Bulkilvish (Planner I) attended the Delaware APA Chapter’s Annual Conference: COVID and Trans- portation Virtual Seminar held on October 29-30, 2020.

PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For October 2020, Planning Staff was involved with review of 67 Building Permits and 7 Certificates of Occupancy permits that were issued. This activity results in a 2020 calendar year-to-date total of 653 Permits and Certificates of Occupancy thru Oc- tober 2020 as compared to 2019 calendar year-to-date total of 753 Permits and COs and 2018 calendar year-to-date total of 953 Permits and CO’s. Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION 2019 Comprehensive Plan The next steps with the 2019 Comprehensive Plan focus on the Implementation Plan (Chapter 15) items for the projects, studies, code amendments, and other activities. Staff will be preparing the Final Publica- tion document. Currently, the FINAL DRAFT (12.3.2019) documents and maps are available on the Com- prehensive Plan website: https://www.cityofdover.com/2019-comprehensive-plan. Comprehensive Rezoning Project As a follow-up to the adoption of the Comprehensive Plan, the Comprehensive Rezoning Project must be completed by June 2021. In October, Planning Staff utilized GIS to perform the data analysis of the Zoning Map and Map 12-1: Land Development Plan to determine potential zoning and land use category conflicts. Staff then reviewed the conflicts found to determine a recommended path forward. CONSTRUCTION ACTIVITY • A total of 11 Residential Building Permits were issued in October including two (2) one-family detached dwellings in Nottingham Meadows, three (3) one-family dwellings in the Downtown Development District area, the reconstruction of the Baytree Apartment Building, and five (5) Townhouse units in Lexington Glen. Residential building construction activity also slowly continues in Patriot Village, with- in the Downtown Development District area, and on several lots in other areas of the City. There con- tinues to be a significant number of fence and renovation permits issued for residential properties. • A Temporary Certificate of Occupancy was issued for a Townhouse unit in Patriot Village. Certificates of Occupancy were issued for two (2) one-family dwellings located on Troon Road and on North New Street (Downtown Development District). • A Building Permit was issued for renovations at Luther Towers, and several commercial renovation/ tenant fit-out projects including the Old Dover Post Building on South Little Creek Road. • A Temporary Certificate of Occupancy was issued for expansion of the commercial building at 1160 White Oak Road (Jolly Joe’s Building Addition S-17-24). Final Certificates of Occupancy were issued to Dunkin Donuts at 1128 Forrest Avenue (S-16-13), and for renovation projects at 611 S. DuPont High- way (office) and 480 Bank Lane (J.P. Court). OCTOBER 2020 (FY21) TOTAL FOR FY21 New Home Permits Issued 10 17 Value of Commercial Projects $3,510,534.00 $6,345,015.00 Downtown Incentives (Fees $5,389.00 $9,163.00 Waived)

BOARD AND COMMISSION ACTIVITY Board of Adjustment The Board of Adjustment met on October 21, 2020. The next Board of Adjustment meeting is scheduled for November 18, 2020. The following application was considered: • Applicant #V-20-05—Property at 801 Otis Drive— The Board of Adjustment granted approval of a vari- ance application V-20-05 from the requirements of Article 4 §4.15 of the Zoning Ordinance pertaining to the permitted maximum building height. Specifically, the variances is to allow a proposed telecommuni- cations monopole to reach a total height of 105 feet (a total of 30 feet above the permitted maximum height). Historic District Commission The Historic District Commission met virtually on October 15, 2020. The next Historic District Commission meeting is scheduled for November 19, 2020. A series of summary updates were presented on application and permit activities for Architectural Review Certification, the Certified Local Government program and the CLG Grants. Planning Commission The Planning Commission met virtually on October 19, 2020. The next regular Planning Commission meeting is scheduled for November 16, 2020. The Applications listed below were considered. • S-20-08 Manufacturing Facility at 1436 New Burton Road - The Planning Commission granted approval of the Site Development Plan Application to permit the construction of a new 457,500 SF Manufacturing Facility, parking, and other site improvements. The approval also included the Waivers requested for a reduction in the minimum parking requirements to 50%, the elimination of the sidewalk at the frontage of the property and the partial elimination of upright curbing as detailed in the plan and approval of the Performance Standards Review Application. The parcel totals 37.47 acres +/- and is zoned IPM (Industrial Park Manufacturing Zone). This Site was previously subject to Comprehensive Plan Amend- ment MI-16-01 and Rezoning Application Z-16-02: Lands of Kesselring Company, LLC approved in 2016. • S-20-09 Union Wholesale Dover Facility at 679 Horsepond Road - The Planning Commission granted ap- proval of Site Development Plan Application to permit construction of a 9,000 SF Warehouse and site improvements adjacent to an existing 4,983 SF Warehouse and Office Building inclusive of any DAC com- ments and including the Waiver Requests for the elimination of sidewalk, the reduction of the number of parking spaces and the request for the elimination of three bicycle parking spaces reduced to one space. The subject property was recently annexed on June 8, 2020 (Application AX-20-03). • S-20-10 Bayhealth Staff Parking Lot Expansion at Scull Property: Site Development Master Plan Applica- tion— By letter of October 16, 2020, the applicant has requested that the Planning Commission to defer the Public Hearing and consideration of Application S-20-10 from the October 19, 2020 Meeting. Bayhealth Staff Parking Lot Expansion at Scull Property will be rescheduled for a future Planning Com- mission meeting and will be subject to Public Notice requirements for the new meeting date. Planning Commission Meeting Items continued on next page.

Continuation of Planning Commission Meeting of October 19, 2020 • MI-20-06 Text Amendment: Wireless Communications Facilities - The Planning Commission recom- mended approval to City Council of the Text Amendments outlining provisions for Wireless Communi- cations Facilities (WCF) by adding a new Article 5 Section 23. Wireless Communications Facilities to the Zoning Ordinance and completing other amendments to the Zoning Ordinance in Article 3 – District Regulations, Section 20B - Industrial Park and Manufacturing Zone – Industrial aviation and aeronautics center (IPM3); Article 5 Section 21 – Public utility infrastructure; and Article 12 – Definitions and to the Dover Code of Ordinances, Chapter 98 – Street Sidewalks, Storm Sewers and Other Public Places and Appendix F – Fees and Fines. This proposed Ordinance provides definitions; establishes certain general and specific standards relating to the location, placement, construction and maintenance of Small WCF, Non-Tower Based WCF, and Tower-Based WCF; and provides for the regulations of WCF within the public rights-of-ways and outside public rights-of-way on properties. Ordinance #2020-13. Examples Examples of of Wireless Wireless 1 -..- 1 Communications Commun,cations Facilities • Also associated with these provisions is a Draft Small Wireless Communication Facility (SWCF) Design Manual. • A copy of the Proposed Ordinance #2020-13 is available on the City’s website www.cityofdover.com under the Government Heading: Ordinances, Resolutions & Tributes. https://www.cityofdover.com/ordinances-and-resolutions • City Council will consider this Text Amendment: Wireless Communication Facilities at their Meeting on November 9, 2020.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY20 Projects • CARES Act Funding The City of Dover was awarded $163,211 in Federal Funds to assist in reducing the spread of COVID-19. The City has partnered with the Department of Health and Social Services to administer the grant that will be used for motel vouchers and rent subsidies that will service homeless persons or those at risk of becoming homeless. Eighty (80) percent of funds have been drawn down year-to-date were expended for motel vouchers for home- less persons and for utility payments for persons unable to pay their utility bills due to COVID-19. • Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Five (5) families have purchased affordable housing in the City of Dover. • Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. This project is under way. DIMH is also in the process of purchasing a building for its new shelter location that will be renovated with CDBG funds. • DIMH & Central Delaware Housing Collaborative CDBG funds will be used to provide operations cost for a women’s shelter. This project is underway. • Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elimi- nate housing conditions that threaten the health and safety of low-income homeowners. Emergency home repairs have been completed for two (2) families. • NCALL Research Inc. CDBG funds will be used to demolish two existing homes in the Restoring Central Dover area in order to construct two affordable housing units on the vacant lots. One property is located at 49 S. Kirkwood Street and is currently under environmental review.

Code Enforcement Activity—October 2020 Case Type # cases # cases % staff initiat- % staff initiated current YTD (July ed current YTD month 2020 to month June 2021) No valid Rental Permit 3 12 67% 67% No valid Building Permit 9 30 89% 63% Tall grass and weeds 21 304 95% 85% Unregistered vehicle 6 15 83% 67% Abandoned vehicle 7 23 71% 78% Annual Housing Inspection 5 20 80% 20% Property Maintenance 50 181 76% 53% Exterior Electric Termination 10 14 100% 71% Dover Code of Ordinances 93 201 88% 77% Zoning 1 6 100% 83% Total Cases Opened 326 997 Total # of Inspections For 701 Month Dangerous Buildings, Vacant Buildings & Demolitions  620 N. Governors Avenue - Had two sheds and fence demolished. All overgrowth and junk and debris were also removed. Lien placed against the property.  316 Cold Spring Place- Work has started to abate exterior violations, repair wall siding, exterior stairs, replacing broken louvers, and exterior painting.  24 S. Queen Street – Had overgrowth and demo debris removed. Lien to be placed against the property.  Vacant Buildings currently registered - 161

Building Inspections & Licensing Summary Oct. 2019— Oct. 2020– Current June 2021 Oct. 2019 June 2020 PERMITTING AND LICENSING Permits Issued Oct. (2020) Oct. (2019) FY 21 FYTD 21 FY20 FYTD 20 Administrative Permit 4 18 9 14 Building Addition/Renovation Permits 44 124 39 133 Building Permits 22 75 13 58 Demolition Permits 1 7 5 14 Fence Permits 14 70 16 60 Fire Prevention Permits 9 28 4 28 Mechanical Permits 34 118 26 110 Plumbing Permits 49 101 11 87 Sign Permits 3 32 18 52 Swimming Pool Permits 1 3 0 3 Subtotal 395 418 Business Licenses 67 1644 103 1913 Merchant Licenses 22 298 35 353 Contractor Licenses 75 1037 62 1066 Subtotal 2815 3132 Lodging House Licenses 1 2 0 1 Public Occupancy 7 24 15 65 Rental Dwelling 31 100 13 65 Subtotal 126 131 Manufactured Homes 71 303 88 316 BUILDING INSPECTIONS Inspections Oct. (2020) Oct (2019) FY 21 FYTD 21 FY20 FYTD 20 Building (Inspections/CBI/Site Meetings) 217 889 315 1303 Plumbing/Mechanical 224 738 295 1349 Certificate of Occupancy 7 27 7 43

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated three (3) incidents during the month of October. Our office is conducting annual fire and life safety inspections at businesses that are over 10,000 ft2. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 47 168 99 Deficiencies From the Above Inspections 144 794 244 Fire Code Violations/Deficiencies/Complaints 43 197 148 C/O & Fire Equipment Acceptance Tests 10 39 29 Meetings & Walk Through 21 82 76 Fire Plan Review & DAC 15 45 51 Month Year to Date Previous Year to Date Accidental 1 totaling $5,000 6 totaling $26,001 7 totaling $148,000 Undetermined 2 totaling $516,000 4 totaling $519,000 11 totaling $456,501 Incendiary N/A N/A N/A Arrest Made with DPD N/A N/A 0 Investigation Time 6 hours 39 hours 38 hours Injuries 0 2 0 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

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Finance Department Monthly Report October 2020 CITY OF DOVER ACTIVITY REPORTS October 2020 FINANCE DEPARTMENT ACTIVITY LEVELS FY20 YTD FY21 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 2,694 2,242 Total Amount of All Deposits $ 68,514,750 $ 78,279,175 Other Activity Number of Pay Periods 9 9 Number of Payroll Checks & Direct Deposits Issued 3,561 3,445 Number of Pension Checks Issued 1,029 1,047 Total Pension Benefits Paid - Defined Benefit Plan $ 1,859,752 $ 1,919,549 ACCOUNTS PAYABLE Number of Check Vouchers 2,250 2,180 Number of EFT Vouchers Vouchers Dollar Amount Disbursed L _ _ _ __ _______.______I ._____I_ $ 964 26,125,082 $ 940 25,030,792 FY20 YTD Wages FY21 YTD Wages $27,590 $218,590 $27,612 $28,150 $13,783 $191,487 $232,514 $136,432 $202,391 $158,301 $657,475 $579,713 $608,214 $750,103 $6,241,077 $6,364,049 Regular .. Regular All over time Vacation .. All over time Vacation Sick Terminal Leave - Retiree Vacation/Sick Payout .. Sick Terminal Leave - Retiree Vacation/Sick Payout Personal Personal • Other • Comp Time • Comp Time Other Page 3

Finance Department Monthly Report October 2020 City of Dover General Fund Summary Fiscal Year to Date (October 2020) Revenues Budget Actual % Property & Transfer Taxes $ 16,319,300 $ 15,329,488 94% Program Revenues 10,312,800 3,768,677 37% Utility Transfers 11,000,000 3,666,667 33% Grants 778,500 99,713 13% Interfund Services 5,592,700 1,412,317 25% All Other 1 920,000 27,213 3% $ 44,923,300 $ 24,304,075 54% Expenditures Budget Actual % Program Expenses 2 $ 29,235,400 $ 8,168,051 28% Interfund Services 10,622,300 2,535,691 24% Debt Service 462,200 155,439 34% Post Retirement Benefits 2,045,400 681,800 33% Pension Fund Contributions 935,100 145,033 16% Capital Project Transfers 2,078,100 1,039,050 50% All Other 3 1,117,000 538,805 48% $ 46,495,500 $ 13,263,868 28% 1 Includes Cable Franchise Revenue, Miscellaneous Receipts, Garrison Farm Rent, Sale of Assets, Return Check Fees, Fund Interest Income, and Investment Manager Cost 2 Includes Stormwater Account 3 Includes Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, DDP Contribution, Transfer to Electric I&E, and Bond Issue Costs Page 4

Finance Department Monthly Report October 2020 General Fund Revenues $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Property & Transfer Taxes Program Revenues I Utility Transfers • Budget • Actual Grants • Interfund Services liiiiiil _ All Other 1 General Fund Expenditures $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 _I I. $10,000,000 --- -- --- $5,000,000 $- • Budget • Actual Page 5

Finance Department Monthly Report October 2020 City of Dover Water Fund Summary Fiscal Year to Date (October 2020) Revenues Budget Actual % Customer Sales $ 6,231,700 $ 2,273,943 36% Impact Fees 570,000 78,422 14% Rents 420,100 123,065 29% Miscellaneous 1 101,800 142,052 140% $ 7,323,600 $ 2,617,482 36% Expenditures Budget Actual % Program Expenses $ 3,289,200 $ 816,123 25% Interfund Services 1,028,800 256,596 25% Debt Service 762,800 201,807 26% Post Retirement Benefits 176,900 66,042 37% Capital Project Transfers 1,300,000 650,000 50% General Fund Transfer 500,000 166,667 33% All Other 2 20,000 7,191 36% $ 7,077,700 $ 2,164,426 31% 1 Includes Interest Earnings and Miscellaneous Income 2 Includes Bank & CC Fees Page 6

Finance Department Monthly Report October 2020 Water Revenues $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- . " Customer Sales Impact Fees Rents Miscellaneous 1 Budget Actual Water Expenditures $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Interfund Services Debt Service Post Retirement Benefits •Budget •Actual •~ Capital Project Transfers General Fund Transfer All Other 2 Page 7

Finance Department Monthly Report October 2020 City of Dover Wastewater Fund Summary Fiscal Year to Date (October 2020) Revenues Budget Actual % Customer Sales $ 9,783,000 $ 3,411,901 35% Impact Fees 480,000 67,430 14% Miscellaneous 1 21,300 2,704 13% $ 10,284,300 $ 3,482,035 34% Expenditures Budget Actual % Program Expenses $ 1,432,500 $ 409,741 29% Kent County Treatment Fee 4,302,900 1,450,163 34% Interfund Services 779,600 198,472 25% Debt Service 659,900 57,182 9% Post Retirement Benefits 81,500 27,167 33% Capital Project Transfers 1,200,000 600,000 50% General Fund Transfer 500,000 166,667 33% All Other 2 10,000 5,849 58% $ 8,966,400 $ 2,915,240 33% 1 Includes Interest Earnings, Miscellaneous Income, and Wastewater Penalties 2 Includes Bank & CC Fees and Bond Issuance Cost Page 8

Finance Department Monthly Report October 2020 Wastewater Revenues $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Customer Sales Impact Fees Miscellaneous 1 II Budget II Actual Wastewater Expenditures $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Kent County Interfund Services Debt Service Post Retirement Capital Project General Fund All Other 2 Treatment Fee Benefits Transfers Transfer UBudget II Actual Page 9

Finance Department Monthly Report October 2020 City of Dover Electric Fund Summary Fiscal Year to Date (October 2020) Revenues Budget Actual % Customer Sales $ 81,662,500 $ 29,576,225 36% Distribution of Earnings (5,246,100) (1,906,739) 36% All Other 1 3,424,400 244,692 7% $ 79,840,800 $ 27,914,178 35% Expenditures Budget Actual % Power Supply & Generation $ 46,084,100 $ 11,615,104 25% Electric Operating Div. Exp. 7,345,800 2,003,121 27% Interfund Services 3,784,300 957,249 25% Debt Service 1,378,600 460,270 33% Post Retirement Benefits 789,600 263,200 33% Capital Project Transfers 6,000,000 3,000,000 50% General Fund Transfer 10,000,000 3,333,333 33% Rate Stabilization Reserve 2,000,000 - 0% All Other 2 2,023,400 753,778 37% $ 79,405,800 $ 22,386,055 28% 1 Includes Rental Revenue, Miscellaneous Service Revenue, Interest Income, Penalties, General Service Billing Received from Uncollectible, and Green Energy Charge 2 Includes Utility Tax, Interest on Deposits, Green Energy, A/R Write-offs, and Bank & CC Fees Megawatt Hours Sold & Purchased Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 749,446 306,085 Sales per MWh $100.30 $89.03 Purchased/Generated MWh 779,796- 279,056- All In MWh Supply & Generation $59.10 $41.62 Page 10

Finance Department Monthly Report October 2020 Electric Fund - Revenues Mi llions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 Budget Actual I II Customer Sales • Distribution of Earnings Ii All Other 1 Electric Fund - Expenditures $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Power Supply & Generation Electric Operating Div. Exp. Interfund Services Debt Service _rl Post Retirement Capital Project Benefits Transfers I- I- I General Fund Transfer I- Rate Stabilization Reserve I- All Other 2 • Budget $46,084,100 7,345,800 3,784,300 1,378,600 789,600 I- 6,000,000 I- 10,000,000 I- 2,000,000 I- 2,023,400 • Actual $11,615,104 2,003,121 957,249 460,270 263,200 3,000,000 3,333,333 - 753,778 II Budget II Actual Page 11

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Finance Department Monthly Report October 2020 City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (October 2020) Budget Actual % General Fund Divisions % of Budget City Clerk $ 508,400 $ 123,957 24% Council 156,600 35,545 23% Mayor Tax Assessor 245,900 81,322 34% Human Resources Fire 769,900 295,081 38% Customer Services Grounds 1,456,600 84,050 6% Fleet Maintenance Library 1,822,700 500,917 27% Procurement & Inventory Recreation 1,129,700 566,268 50% Engineering Life Safety 432,700 125,186 29% Code Enforcement 815,000 100,121 12% Facilities Management Planning 663,200 176,576 27% Pub. Services Administration Public Inspections 595,300 165,516 28% Finance Police 17,819,900 5,060,819 28% Information Technology Police Extra Duty 750,000 50,731 7% City Manager Streets 699,700 169,256 24% Stormwater Sanitation 2,506,800 724,906 29% Stormwater 785,900 91,157 13% Sanitation City Manager 1,044,800 300,035 29% Streets Information Technology 912,800 248,498 27% Police Extra Duty Finance 992,700 238,918 24% Police Pub. Services Administration 594,600 154,665 26% Public Inspections Facilities Management 655,800 184,329 28% Planning Engineering 198,700 60,195 20% Procurement & Inventory 715,900 209,123 29% Code Enforcement Fleet Maintenance 930,600 262,105 28% Life Safety Customer Services 1,107,600 321,839 29% Recreation Human Resources 524,200 141,133 27% Library Mayor 221,700 39,076 18% Grounds $ 39,057,700 $ 10,511,322 27% Fire Tax Assessor Council City Clerk 0% 10% 20% 30% 40% 50% 60% Page 13

Finance Department Monthly Report October 2020 City of Dover Utilities Expenditure Summary Fiscal Year to Date (October 2020) Water Divison Budget Actual % Engineering & Inspection $ 397,800 $ 78,431 20% Water Department 669,800 168,204 25% Water Treatment Plant 2,221,600 569,488 26% $ 3,289,200 $ 816,123 25% Wastewater Divison Budget Actual % Engineering & Inspection $ 288,300 $ 71,222 25% Wastewater Department 1,144,200 338,519 30% $ 1,432,500 $ 409,741 29% Electric Division Budget Actual % Transmission/Distribution $ 3,995,600 $ 1,137,545 28% Electrical Engineering 1,396,400 407,442 29% Administration 707,400 133,118 19% Meter Reading 375,300 116,298 31% Systems Operations 871,100 208,717 24% $ 7,345,800 $ 2,003,121 27% Page 14

Finance Department Monthly Report October 2020 Water Division % of Budget Water Treatment Plant Water Department Engineering & Inspection 0% 5% 10% 15% 20% 25% 30% Wastewater Division % of Budget Wastewater Department Engineering & Inspection 22% 23% 24% 25% 26% 27% 28% 29% 30% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering Transmission/Distribution 0% 5% 10% 15% 20% 25% 30% 35% Page 15

Finance Department Monthly Report October 2020 City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (October 2020) General Fund Budget Actual % Fire $ 173,300 $ 25,891 15% Police 912,400 2,457 0% Streets 936,000 223,962 7% Sanitation 475,200 - 0% Stormwater 1,110,700 10,448 1% Facilities Management 700,000 - 0% Library County Grant - 23,414 118% Recreation 395,000 87,841 8% Purchasing 25,000 - 0% Information Technology 61,600 4,067 7% Planning 20,400 37,776 185% Inspections 18,600 - 0% Public Works 39,600 - 0% General Fund Capital Projects $ 4,867,800 $ 468,281 6% Water Fund Water $ 1,225,900 $ 158,360 13% Water Treatment Plant - 222,791 39% Water Fund Capital Projects $ 1,225,900 $ 381,151 21% Wastewater Fund Wastewater 1,099,000 194,229 12% Wastewater Fund Capital Projects $ 1,099,000 $ 194,229 12% Electric Fund Electric Generation $ 1,267,000 $ 5,000 0% Transmission/Distribution 1,100,000 304,457 27% Electrical Engineering 2,968,900 420,410 14% ERP System 500,000 - 0% Electric Administration 360,000 72,140 20% Electric Fund Capital Projects $ 6,195,900 $ 802,007 13% TOTAL CAPITAL PROJECTS $ 13,388,600 $ 1,845,668 10% Page 16

Finance Department Monthly Report October 2020 Capital Outlay - All Divisions $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 I l_1 I I l _JI l I $1,000,000 $500,000 $- • ... II Budget WActual Capital Outlay - By Fund $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Budget Actual Iii General Fund Capital Projects II Water Fund Capital Projects Wastewater Fund Iii Electric Fund Capital Projects Page 17

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MONTHLY REPORT SEPTEMBER & OCTOBER 2020

10:45 AM Robbins Hose Company # 1, Inc. 12/05/20 Profit & Loss Budget vs. Actual Accrual Basis July through November 2020 Jul - Nov 20 Budget $ Over Budget % of Budget Ordinary Income/Expense Expense Personnel & Office Expenses 201 · Contract Employee 16,10444 38 ,100 00 -21,995 ,56 42.3% 202 · Contract Services-Accounti. .. 425.00 1,020.00 -595 ,00 4 1.7% 203 · Office Supplies 188 47 1,000.00 -811.53 18.8% 204 · Training & Travel Expenses 3,056.96 12,000.00 -8,943.04 25 5% Total Personnel & Office Expenses 19,77487 52,120 00 -32 ,345.13 37.9% Repairs & Maintenance 101 · Equipment Repairs 73,339.04 135,000.00 -61,660.96 543% 102 · Fuel 3,602.87 13,500 00 -9,897.13 26 7% 103 · Medical Supplies 0.00 1,000.00 -1,000 .00 0.0% 104 · Other Equipment Repairs 785 ,15 1,500.00 -714,85 52.3% 105 · Radio Repairs 20,902.26 1,000 00 19,902.26 2,090.2% 106 · Program Expenses 24,815.44 34,000 00 -9,184 ,56 73 0% 107 · Small Tools 2,178.28 2,000.00 178.28 108.9% Total Repairs & Maintenance 125,623 04 188,000 ,00 -62,376 96 66.8% Uniforms 301 · Safety & Security Material 36.42 500.00 -463 58 7.3% 302 · Firefighting Gear 27,997.25 29,000 .00 -1,002.75 96.5% 303 · Officer Uniforms & Misc. Eq ... 0.00 1,500.00 -1,500.00 0.0% 304 · Dispatchers Uniforms 331.90 1,500.00 -1 ,168.10 22.1% Total Uniforms 28,365.57 32,500 .00 -4, 134.43 87 .3% Utilities 401 · Building Maintenance Supp .. . 0.00 250.00 -250.00 0.0% 402 · Electric 15,821.23 37,500.00 -21,678.77 42.2% 403 · Natural Gas 1,482.61 12,000.00 -10,517.39 12.4% 404 · Telephone 2,572.10 7,500.00 -4,927.90 34.3% 405 · Water/Sewer 676 .22 2,000.00 -1,323.78 33.8% Total Utilities 20,552.16 59,250 .00 -38,697.84 34.7% Total Expense 194,315.64 331,870.00 -137,554.36 58.6% Net Ordinary Income -194,315 .64 -331,870.00 137,554.36 58.6% Other Income/Expense Other Expense 80000 · Ask My Accountant 8.00 Total Other Expense 8.00 Net Other Income -8.00 0.00 -8.00 100.0% Net Income -194,323.64 -331,870 .00 137,546.36 58.6% Page 1

Date Range: From 09/01/2020 to 09/30/2020 Incident Run Log Company: All Companies Dover Fire Department Equipment Type(s): All Equipment Types Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 09/01/2020 30046 2020-000818 01 :02 1788 N DUPONT HWY Good intent call, other 0.3 09/01/2020 30046 2020-000819 06:48 WALKER RD & N STATE ST Motor vehicle accident with no injuries. 0.7 09/01/2020 30046 2020-000820 12:57 1420 COLLEGE RD Good intent call, other 0.4 09/01/2020 30046 2020-000821 23:55 RIVER RD Service Call, other 03 09/02/2020 30046 2020-000822 05:43 60 THE PLAZA Smoke detector activation, no fire - unintentional 0.4 09/02/2020 30046 2020-000823 13:07 1117 S DUPONT HWY Motor vehicle accident with no injuries . 0.3 09/02/2020 30046 2020-000824 19:58 51 WEBBS LN C Heat from short circuit (wiring), defective/worn 0.6 09/02/2020 30046 2020-000825 21 :18 14 FAIR WIND PL CO detector activation due to malfunction 0.3 09/02/2020 30046 2020-000826 22:06 212 BAY TREE RD F Heat from short circuit (wiring), defective/worn 0.7 09/02/2020 30046 2020-000827 23:46 SR1 & WHITE OAK RD OVERPASS Motor vehicle accident with injuries 0.6 09/03/2020 30046 2020-000828 12:28 120 N STATE ST Smoke detector activation, no fire - unintentional 0.2 09/03/2020 30046 2020-000829 22:29 131 SHINNECOCK RD Lightning strike (no fire) 0.1 09/03/2020 30046 2020-000830 22:35 201 Doveview Drive Detector activation, no fire - unintentional 0.4 09/03/2020 30046 2020-000831 22:48 1300 S FARMVIEW DR A Alarm system activation, no fire - unintentional 0.2 09/03/2020 30046 2020-000832 22:57 1679 S STATE ST LT N- Lightning strike (no fire) 0.4 09/04/2020 30046 2020-000833 11 :51 348 UNITED WAY Assist invalid 0.3 09/04/2020 30046 2020-000834 15:02 617 E LOOCKERMAN ST Good intent call, other 0.1 09/04/2020 30046 2020-000835 17:08 316 BLUECOAT ST Smoke detector activation, no fire - unintentional 0.6 09/05/2020 30046 2020-000836 10:38 1180WALKER RD False alarm or false call, other 0.3 09/06/2020 30046 2020-000837 10:35 561 N DUPONT HWY Removal of victim(s) from stalled elevator 0.3 09/06/2020 30046 2020-000838 11 :20 561 N DUPONT HWY Removal of victim(s) from stalled elevator 0.3 09/06/2020 30046 2020-000839 23 :06 104 KATRINA WAY Public service assistance, other 0.3 09/06/2020 30046 2020-000840 23:23 102 KATRINA WAY Smoke scare, odor of smoke 21.0 09/07/2020 30046 2020-000841 09: 11 561 N DUPONT HWY Defective elevator, no occupants 0.5 09/07/2020 30046 2020-000842 10:27 255 WEBBS LN F Smoke scare, odor of smoke 0.3 09/07/2020 30046 2020-000843 11 :4 7 889 N DUPONT HWY Alarm system activation, no fire - unintentional 0.3 09/07/2020 30046 2020-000844 20:11 447 COUNTRY DR Smoke scare, odor of smoke 0.5 09/08/2020 30046 2020-000845 03:52 1700 N DUPONT HWY BLDG F Alarm system sounded due to malfunction 0.5 09/08/2020 30046 2020-000846 08:52 1700 N DUPONT HWY BLDG F Malicious, mischievous false call, other 0.4 09/08/2020 30046 2020-000847 10:36 46 S BRADFORD ST Dispatched & canceled en route 0.1 09/08/2020 30046 2020-000848 15:24 192 JOHN HUNN BROWN RD Unintentional transmission of alann, other 0.3 09/08/2020 30046 2020-000849 19: 17 MCKEE RD Motor vehicle accident with injuries 0.6 09/09/2020 30046 2020-000850 16:19 564 KENTLAND AVE Carbon monoxide detector activation, no CO 0.3 09/09/2020 30046 2020-000851 16:37 430 COLLEGE RD 400 Smoke detector activation, no fire - unintentional 0.4 09/09/2020 30046 2020-000852 21 :48 540 S DUPONT HWY 1.1 09/10/2020 30046 2020-000853 07:41 STATE ROUTE 1 EXIT 93 Motor vehicle accident with injuries 0.5 09/10/2020 30046 2020-000854 08:27 PUNCHEON RUN CONNECTOR Motor vehicle accident with injuries 0.4 09/11/2020 30046 2020-000855 19:40 217 W NORTH ST Passenger vehicle fire 0.6 09/12/2020 30046 2020-000856 09:53 4011 LEIPSIC RD Dispatched & canceled en route 0.5 09/12/2020 30046 2020-000857 18:09 271 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.4 09/12/2020 30046 2020-000858 19:06 801 SHREWSBURY CT Excessive heat, scorch burns with no ignition 0.5 09/13/2020 30046 2020-000859 00:26 133 ANN AVE Smoke detector activation, no fire - unintentional 0.3 09/13/2020 30046 2020-000860 12:55 992 WHATCOATDR Malicious, mischievous false call, other 0.3 09/14/2020 30046 2020-000861 03: 11 820 CARVEL DR J Smoke detector activation, no fire - unintentional 0.4 09/14/2020 30046 2020-000862 06:58 2 W LOOCKERMAN ST Unintentional transmission of alann, other 0.3 09/14/2020 30046 2020-000863 09:08 413 COURT ST F Smoke detector activation, no fire - unintentional 0.2 09/14/2020 30046 2020-000864 09:27 63 SPRUANCE RD Outside rubbish, trash or waste fire 0.3 09/14/2020 30046 2020-000865 23:09 414 FEDERAL ST System malfunction, other 0.4 09/15/2020 30046 2020-000866 02:17 108 KATRINA WAY Malicious, mischievous false call, other 0.4 09/15/2020 30046 2020-000867 02:41 1300 S FARMVIEW DR M Smoke detector activation, no fire - unintentional 0.1 09/15/2020 30046 2020-000868 02:50 119 E SHELLDRAKE CIRCLE Smoke detector activation, no fire - unintentional 0.1 09/15/2020 30046 2020-000869 03:33 820 CARVEL DR J CO detector activation due to malfunction 0.3 09/15/2020 30046 2020-000870 11 :44 POW-MIA PKWY 0.3 09/15/2020 30046 2020-000871 22 :18 50 N DUPONT HWY Alarm system activation, no fire - unintentional 0.5 09/16/2020 30046 2020-000872 03:38 1198 S GOVERNORS AVE Sprinkler activation, no fire - unintentional 0.5 09/16/2020 30046 2020-000873 14:08 101 BABB DR Alarm system sounded due to malfunction 0.3 09/16/2020 30046 2020-000874 17:41 1568 N DUPONT HWY Smoke detector activation due to malfunction 0.4 09/17/2020 30046 2020-000875. 03:29 430 COLLEGE RD 300 Unintentional transmission of alarm, other 0.5 09/17/2020 30046 2020-000876 06:23 200 PLAZA DR Motor vehicle accident with injuries 0.5 Date: 11/06/2020 Page: 1 Time :08:49

Date FDID Incident# Alarm ###- Address Suite Type Lgth 09/17/2020 30046 2020-000877 06:57 15 E NORTH ST Alarm system sounded due to malfunction 0.5 09/17/2020 30046 2020-000878 10:29 600 JEFFERIC BLVD Sprinkler activation due to malfunction 0.3 09/17/2020 30046 2020-000879 10:45 1030 FORREST AVE 116 Smoke detector activation, no fire - unintentional 0.2 09/17/2020 30046 2020-000880 12:48 430 COLLEGE RD 700 Smoke detector activation, no fire - unintentional 0.2 09/18/2020 30046 2020-000881 13:25 5100 FOREEST AVE 0.6 09/18/2020 30046 2020-000882 20:34 21 N STATE ST Smoke detector activation, no fire - unintentional 0.4 09/19/2020 30046 2020-000883 14:36 413 COURT ST H Malicious, mischievous false call, other 0.3 09/19/2020 30046 2020-000884 21 :08 255 WEBBS LN A Good intent call, other 0.4 09/20/2020 30046 2020-000885 14:14 29 W CAMDEN WYOMING AVE 1.1 09/20/2020 30046 2020-000886 15:40 140 HAMAN DR System malfunction, other 0.2 09/20/2020 30046 2020-000887 15:51 331 NIMITZ RD 0.4 09/21/2020 30046 2020-000888 07:03 SR1 SR1 AND 113/RT 10/CAPITAL EXIT Motor vehicle accident with injuries 0.6 09/21/2020 30046 2020-000889 19:50 255 WEBBS LN D False alarm or false call, other 0.3 09/21/2020 30046 2020-000890 23:43 176 W SHELDRAKE CIR Alarm system sounded due to malfunction 0.4 09/22/2020 30046 2020-000891 03: 16 239 OLD NORTH RD Building fire 1.1 09/22/2020 30046 2020-000892 06:53 45 S STATE STREET Smoke detector activation, no fire - unintentional 0.6 09/22/2020 30046 2020-000893 18:11 1051 COLLEGE RD Extrication, rescue, other 0.7 09/22/2020 30046 2020-000894 19:21 1200 N DUPONT HWY Removal of victim(s) from stalled elevator 0.6 09/23/2020 30046 2020-000895 08:30 11 HEMSTED CT Smoke detector activation due to malfunction 0.4 09/23/2020 30046 2020-000896 13:01 SR1 Extrication of viclim(s) from vehicle 0.3 09/23/2020 30046 2020-000897 13: 12 1165 N DUPONT HWY Road freight or transport vehicle fire 0.3 09/23/2020 30046 2020-000898 16:18 301 LEWIS MILL DRIVE Dispatched & canceled en route 0.0 09/23/2020 30046 2020-000899 18:37 112 Teak Court Detector activation, no fire - unintentional 04 09/23/2020 30046 2020-000900 19:38 255 WEBBSLN F Cooking fire, confined to container 0.5 09/23/2020 30046 2020-000901 20:07 719 MARTA DRIVE Smoke detector activation, no fire - unintentional 0.4 09/23/2020 30046 2020-000902 23:15 425 W CARNOUSTIE RD Carbon monoxide detector activation, no CO 0.7 09/24/2020 30046 2020-000903 20:05 911 KENTON RD Alarm system sounded due to malfunction 0.3 09/25/2020 30046 2020-000904 11 :24 SR1 SR1 REAR OF DIS N/O LEIPSIC Rl:MM 64 Motor vehicle accident with injuries 0.7 09/25/2020 30046 2020-000905 20: 19 351 N NEW ST Outside rubbish, trash or waste fire 1.1 09/26/2020 30046 2020-000906 13:30 77 SAULSBURY RD Smoke detector activation due to malfunction 0.3 09/26/2020 30046 2020-000907 16:19 779 N DUPONT HWY Smoke detector activation due to malfunction 0.5 09/26/2020 30046 2020-000908 20:37 200 CONCORD RD Alarm system activation, no fire - unintentional 0.3 09/27/2020 30046 2020-000909 09:33 1 DOVER HIGH DRIVE System malfunction, other 0.5 09/28/2020 30046 2020-000910 03:23 208 N BRADFORD ST False alarm or false call, other 0.3 09/28/2020 30046 2020-000911 03:48 208 N BRADFORD ST Smoke detector activation due to malfunction 0.2 09/28/2020 30046 2020-000912 21:14 950 WHATCOATDR Smoke detector activation, no fire - unintentional 0.3 09/29/2020 30046 2020-000913 09:02 555 S BAY RD Gasoline or other flammable liquid spill 1.2 09/29/2020 30046 2020-000914 10:44 263 N DUPONT HWY Gas leak (natural gas or LPG) 0.8 09/30/2020 30046 2020-000915 10:33 1180 WALKER RD False alarm or false call , other 0.3 Total Number of Incidents: 98 Total Length of Incidents: 61.8 Hours

Date Range: From 10/01/2020 to 10/31/2020 Incident Run Log Company: All Companies Dover Fire Department Equipment Type(s): All Equipment Types Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 10/01/2020 30046 2020-000916 22 :50 15 MER WAY Alarm system sounded due to malfunction 0.6 10/02/2020 30046 2020-000917 01 :52 517 RIVER RD Smoke detector activation due to malfunction 0.4 10/02/2020 30046 2020-000918 09:37 864 S STATE ST Power line down 0.0 10/02/2020 30046 2020-000919 13:30 298 S DUPONT WHY Extrication, rescue , other 0.2 10/03/2020 30046 2020-000920 20 :52 1700 N DUPONT HWY BLDG C CO detector activation due to malfunction 0.4 10/04/2020 30046 2020-000921 16:16 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0 .3 10/05/2020 30046 2020-000922 11 :50 N DUPONT HWY Motor vehicle accident with injuries 04 10/05/2020 30046 2020-000923 13:25 30 OLD RUDNICK LA Alarm system activation, no fire - unintentional 0.4 10/05/2020 30046 2020-000924 15: 18 930 WHATCOAT DR Malicious , mischievous false call , other 0.2 10/05/2020 30046 2020-000925 18:00 SR 1 SR 1 BAYSIDE DR EXIT Motor vehicle accident with injuries 0.5 10/06/2020 30046 2020-000926 00:03 2800 N DUPONT HWY Smoke detector activation , no fire - unintentional 0.3 10/06/2020 30046 2020-000927 15:09 SR1 & M/M 95 Motor vehicle accident with injuries 0.5 10/06/2020 30046 2020-000928 15:21 LEGISLATIVE AVE Oil or other combustible liquid spill 0.1 10/06/2020 30046 2020-000929 16:09 WHITE OAK Motor vehicle accident with no injuries. 0.3 10/06/2020 30046 2020-000930 16:26 1226 HARRISON DR Service Call, other 01 10/06/2020 30046 2020-000931 22 :09 51 WEBBS LN p Smoke scare , odor of smoke 0.3 10/07/2020 30046 2020-000932 15:54 120 HAMAN DR Smoke detector activation , no fire - unintentional 03 10/07/2020 30046 2020-000933 19:54 51 WEBBS LN G Cooking fire, confined to container 0.4 10/07/2020 30046 2020-000934 23:46 350 PEAR ST 0.5 10/08/2020 30046 2020-000935 07:12 350 PEAR ST Sprinkler activation, no fire - unintentional 0.9 10/08/2020 30046 2020-000936 13: 01 STA TE ROUTE 1 Passenger vehicle fire 0.5 10/08/2020 30046 2020-000937 13:36 400 COURT ST Dispatched & canceled en route 0.0 10/08/2020 30046 2020-000938 14:12 1131 N DUPONT HWY 0.2 10/08/2020 30046 2020-000939 17:18 500 PERSIMMON TREE LA System malfunction, other 0.5 10/08/2020 30046 2020-000940 18:33 316 BLUECOAT ST 0.4 10/08/2020 30046 2020-000941 21 :25 1200 N DUPONT HWY 1.9 10/09/2020 30046 2020-000942 12: 17 24 MARSH CREEK LN Alarm system sounded due to malfunction 0.5 10/09/2020 30046 2020-000943 20:39 121 HAMPTON DR Citizen complaint 0.3 10/10/2020 30046 2020-000944 11 :46 312 PARADEE DR Good intent call. other 0.4 10/10/2020 30046 2020-000945 11 :50 SR 1 0 .6 10/10/2020 30046 2020-000946 20:57 150 HAMPTON DR Gas leak (natural gas or LPG) 0.3 10/10/2020 30046 2020-00094 7 21 :47 438 COURT ST Building fire 2.3 10/10/2020 30046 2020-000948 23:34 62 PLEASANTON DR Emergency medical service incident, other 05 10/11/2020 30046 2020-000949 07:55 77 ROCKFORD CROSSING Service Call, other 0.3 10/11/2020 30046 2020-000950 09:07 48 GRISTMILL DR Smoke detector activation, no fire - unintentional 0.4 10/11/2020 30046 2020-000951 12:16 211 South Dupont Highway Dispatched & canceled en route 0.1 10/11/2020 30046 2020-000952 12:44 32 West Loockerman Street Smoke detector activation, no fire - unintentional 0.2 10/11/2020 30046 2020-000953 14:12 109 HOBBYHORSE COURT 1.8 10/12/2020 30046 2020-000954 16:35 950 WHATCOAT DR 0.3 10/12/2020 30046 2020-000955 17:58 348 UNITED WAY Good intent call, other 0.1 10/12/2020 30046 2020-000956 19:47 950 WHATCOATDR System malfunction , other 0.4 10/12/2020 30046 2020-000957 21 :22 950 WHATCOATDR Smoke detector activation due to malfunction 0.2 10/12/2020 30046 2020-000958 21 :37 128 THAMES DR CO detector activation due to malfunction 0.2 10/12/2020 30046 2020-000959 21 :54 STATE ROUTE 1 Motor vehicle accident with no injuries. 0.8 10/13/2020 30046 2020-000960 14: 10 801 SHREWBURY CT Alarm system sounded due to malfunction 0.5 10/14/2020 30046 2020-000961 10:54 1700 N DUPONT HWY BLDG F Smoke detector activation due to malfunction 0.5 10/14/2020 30046 2020-000962 13:38 433 COUNTRY DR J Smoke scare, odor of smoke 0.8 10/14/2020 30046 2020-000963 15:01 209 S STATE ST Alarm system sounded due to malfunction 0 .4 10/14/2020 30046 2020-000964 16:25 1127 S DUPONT HWY Hazardous condition , other 0.6 10/14/2020 30046 2020-000965 19:54 WALKER RD Heat from short circuit (wiring), defective/worn 0.3 10/14/2020 30046 2020-000966 21 :17 171 IRMAST Arcing, shorted electrical equipment 0.3 10/15/2020 30046 2020-000967 11 :00 20 CECIL ST Alarm system sounded due to malfunction 0.2 10/15/202D 30D46 2020-D00968 11 :02 903 WILSON DR Smoke detector activation. no fire - unintentional 0.3 10/15/2020 30046 2020-000969 21 : 11 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.7 10/16/2020 30046 2020-0D0970 00:41 100 PERIWINKLE DR Alarm system activation, no fire - unintentional 0.4 10/17/2020 30046 2020-00D971 12:36 101 BABB DR Alarm system sounded due to malfunction 0.5 1D/18/2020 30046 2020-000972 06 :25 1414 HOPKINS AVE Alarm system activation, no fire - unintentional 0,3 1D/18/2020 30046 2020-0D0973 09:38 BRYANTS CORNER RD Extrication of victim(s) from vehicle 0.7 10/18/2D20 30D46 2020-000974 11 :56 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0.1 Date: 11/06/2020 Page: 1 Tirne:08 :50

Date FDID Incident# Alarm ### Address Suite Type Lgth 10/18/2020 30046 2020-000975 13:51 101 BABB DR Smoke detector activation due to malfunction 0.5 10/18/2020 30046 2020-000976 14:29 820 CARVEL DR G Cooking fire, confined to container 0.4 10/18/2020 30046 2020-000977 16:30 44 QUAIL HOLLOW DR Good intent call, other 0.1 10/18/2020 30046 2020-000978 18: 13 400 N DUPONT HWY Unintentional transmission of alarm, other 0.6 10/18/2020 30046 2020-000979 19:27 112 FULTON ST Smoke detector activation, no fire - unintentional 0.2 10/19/2020 30046 2020-000980 08:37 916 WILSON DR Carbon monoxide incident 0.4 10/19/2020 30046 2020-000981 21 :04 BAY RD Motor vehicle accident with injuries 0.5 10/20/2020 30046 2020-000982 00:43 100 PERIWINKLE DR Alarm system activation, no fire - unintentional 0,3 10/20/2020 30046 2020-000983 01: 12 400 N DUPONT HWY Alarm system sounded due to malfunction 0.5 10/20/2020 30046 2020-000984 05:43 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 10/22/2020 30046 2020-000985 09: 13 150 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 10/22/2020 30046 2020-000986 15: 13 119 E SHELDRAKE CIR Cooking fire, confined to container 0.3 10/22/2020 30046 2020-000987 18:54 112 FULTON ST Smoke detector activation due to malfunction 0.3 10/23/2020 30046 2020-000988 00:01 104 SWEETGUM DR Smoke detector activation, no fire - unintentional 0.2 10/23/2020 30046 2020-000989 13:35 768 WALKER RD Alarm system activation, no fire - unintentional 0.2 10/23/2020 30046 2020-000990 17:24 768 TOWNSEND BLVD Authorized controlled burning 1.1 10/23/2020 30046 2020-000991 18:30 East Lebanon Rd Motor vehicle accident with injuries 0.8 10/23/2020 30046 2020-000992 18:45 100 WNORTH ST Fire in portable building, fixed location 0.4 10/24/2020 30046 2020-000993 09:21 104 SAULSBURY RD Gas leak (natural gas or LPG) 0.3 10/24/2020 30046 2020-000994 19:36 ROOSEVELT AVE Citizen complaint 0.4 10/24/2020 30046 2020-000995 20: 17 1051 COLLEGE RD Removal of victim(s) from stalled elevator 0.3 10/25/2020 30046 2020-000996 01: 17 FOX RD Motor vehicle accident with injuries 0.6 10/25/2020 30046 2020-000997 05:30 85 WOODLAND DRIVE Building fire 3.5 10/25/2020 30046 2020-000998 12:00 422 S DUPONT HWY Motor vehicle accident with injuries 0.6 10/25/2020 30046 2020-000999 16:17 200 E CAMDEN WYOMING AVE Cover assignment, standby, moveup 1.9 10/25/2020 30046 2020-001000 20:37 658 VISTA AVE Smoke detector activation due to malfunction 0.3 10/25/2020 30046 2020-001001 23:20 160 HIGHVIEW AVE Medical assist. assist EMS crew 0.7 10/26/2020 30046 2020-001002 09:17 649 MAIDSTONE BRANCH RD Chimney or flue fire, confined to chimney or flue 1.2 10/26/2020 30046 2020-001003 16:09 213 N BRADFORD ST System malfunction, other 0.2 10/26/2020 30046 2020-001004 16:22 STA TE ROUTE 1 Motor vehicle accident with injuries 0.5 10/26/2020 30046 2020-001005 22:19 1101 DWIGHT CT 0.4 10/27/2020 30046 2020-001006 20:23 1570 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.4 10/28/2020 30046 2020-001007 14:52 612 MARY ST Unintentional transmission of alarm, other 0.3 10/28/2020 30046 2020-001008 15:14 1368 ROSE VALLEY SCHOOL RD Alarm system activation, no fire - unintentional 0.5 10/28/2020 30046 2020-001009 15:52 29 N NEW ST Animal rescue 0.3 10/28/2020 30046 2020-001010 17:47 213 N BRADFORD ST Alarm system sounded due to malfunction 0.3 10/28/2020 30046 2020-001011 19:27 518 S BAY RD Good intent call, other 0.4 10/29/2020 30046 2020-001012 17:06 500 ENERGY LANE Smoke detector activation, no fire - unintentional 0.4 10/29/2020 30046 2020-001013 19:20 42 ACACIA PL Smoke detector activation, no fire - unintentional 0.6 10/30/2020 30046 2020-001014 09:20 400 HASLET CT Unintentional transmission of alarm, other 0.5 10/30/2020 30046 2020-001015 12:33 655 N DUPONT HWY Unintentional transmission of alarm, other 0.3 10/31/2020 30046 2020-001016 21 :29 950 WHATCOAT DR 0.4 Total Number of Incidents: 101 Total Length of Incidents: 49.5 Hours

DEPARTMENT OF POLICE Thomas A. Johnson, Jr. 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111 December 28, 2020 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of October 2020: COMPLAINTS Total complaints received through October 31st, 2020 numbered 28,054 this is a decrease of 6,696 complaints over the same period last year. 40,000 36,701 35,956 36,548 34,750 28,054 30,000 20,000 10,000 0 2016 2017 2018 2019 2020 CRIMINAL INVESTIGATIONS 6 5 5 4 4 4 4 2 0 II •-- I• • Burglary Cases 0 Reported in 2 1 Robbery October • 1 Cases Cleared In 2 Rape 0 October • • 1 Cases 0 Homicide Cleared 0 from 11 Sudden Death Previous Months 0 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures listed below, the units also recovered.271 miscellaneous other drugs and $19,331.00 during the month of September. 3,000.00 2665.5 2,000.00 1,000.00 0.00 1,375.55 • Marijuana 6.01 Cocaine I Ecstasy (Doses) 0 Prescription Pills (Doses) 0.035 Heroin • GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 15 10 -- •- 10 5 3 2 1 0 0 1 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU • HANDGUN • RIFLE • SHOTGUN COMMUNITY POLICING & CADETS COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 2 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 96 PARKING 3 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 0 OPEN CONTAINER 21 PARKING DCO’S 12 LOUD NOISE 0 LOUD MUSIC 0 OTHER DCO’s 17 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 4 PARKING COMPLAINTS 0 BUSINESS CONTACTS 44 PEDDLER 0 LIBRARY CHECKS 1 COMMUNITY OUTREACH 104 COMPLAINTS ASSIGNED 11 CRIME PREVENTION CHECK 0 SPECIAL EVENTS 0 TRAFFIC ARRESTS 34 TOTAL CONTACTS 101 BIKE PATROL 0 PROPERTY CHECKS 9 WARNINGS 35 TOTAL CONTACTS 292 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 4 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 19 DRUG RELATED ARRESTS 24 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 3 CURFEW CHECKS 120 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 12 WARNINGS 0 FUGITIVES 4 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 186 TRAFFIC ARRESTS The department issued 3,835 traffic citations through this reporting period; this is a decrease of 3,252 citations over the number issued during the same period last year. 14,000 12,607 12,000 10,000 8,874 8,000 6,684 7,087 6,000 3,835 4,000 2,000 0 2016 2017 2018 2019 I 2020 3|Page

TRAFFIC CRASHES (the cumulative numbers for reportable accidents are lower than August as a glitch in the recording of stats was discovered and rectified) 1000 900 860 800 700 600 500 441 400 300 200 100 0 Thru September • Reportable • Non-Reportable 911 Center During the month of September, the Dover Police Department handled 6,912 calls, a decrease of 668 calls received during the same period last year. 10,000 9,000 8,764 8,733 8,000 7,600 7,580 6,912 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 • 2016 • 2017 • 2018 • 2019 D 2020 4|Page

CITY ORDINANCE SUMMONS Through September 30, 2020, we issued 2,687 city ordinance summons, a decrease of 1,265 summonses for the same period last year. 6,000 5,369 5,000 4,529 3,826 3,952 4,000 11 I• I. I . 2,833 2,687 3,000 2,423 1,816 2,000 1,000 0 I 1,427 977 : I 2016 2017 2018 2019 2020 ISSUED 5,369 4,529 3,826 3,952 2,687 PAID 2,833 2,423 1,816 1,427 977 SEX OFFENDER STATISTICS/SEPTEMBER MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 12 1,116 36 0 TIER 3 13 1,859 42 0 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 195 191 200 150 96 100 88 50 0 AUGUST SEPTEMBER • TIER 2 195 191 • TIER 3 88 96 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) 5|Page

Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Thomas A. Johnson, Jr. Chief of Police 6|Page

l\ai•· .· E.DEPARTMENT wuVER FIR FIRE .DEPARTMEN . &tablishOO 1882 Established 1882 November November 17, 2020 17,2020 Traci McDowell, City Clerk Traci McDowell, City Clerk City of Dover Clerk’s Office City of Dover Clerk' s Office 15 Loockerman Plaza 15 Loockerman Plaza Dover, DE 19901 Dover, DE 19901 Ref: Dover Fire Department 2021 Ref: Dover Fire ElectionResults Department 2021 Election Results Mrs. McDowell, Mrs. McDowell, On November 2, On November 2, 2020 2020 the the Dover Dover Fire Fire Department Department held its regularly held its regularly scheduled scheduled company meeting which included the election for meeting which included the election for Fire Department’s by-laws. As a result of Fire Line Line Officers Officers inin accordance company with the accordance with the Department' s by-laws. As a result ofthe election process, the election process, only only two two positions positions were contested with more than one nominee. were contested with more than one nominee. Those Those positions positionsand andindividuals individuals were: were: 1“ Fire Line Captain- Jason Boc 1st Fire Line Captain- Jason Boe and and Deanna Deanna Simmons Simmons 2™ Fire Line Captain- Charles 2 Fire Line Captain- Charles Entenman nd Entenman and Johnnie Johnnie Moore Moore In accordance with the by-laws of In accordance with the by-laws of the DoverFire the Dover Fire Department Department on on November 16, 2020 an November 16, election was held where the 2020 election was held where the membership casttheir membership cast vote for their vote for the respected positions. Asana the respected result of that process, the follow individuals positions. As a were elected: result of that process, the follow individuals were elected: 1*st Fire Line Captain- Jason Boc 1 Fire Line Captain- Jason Boe 2™ Fire Line 2 nd Fire Line Captain- Captain- Charles Charles Entenman Entenman the the President Presidentofofthe in As theDover DoverFire As FireDepartment submit to you and members of council Department the andand inaccordance submit to you and members of council thefollowing accordancewith following individuals with our by-laws, I our by-laws, individualsasaselected elected by the by the I membershipfor membership forreview reviewand andconfirmation: confirmation: Fire Chief- David Carey Fire Chief- David Carey DeputyChief- Deputy Chief-Cole ColeEnright Enright 1* stAsst. Fire Chief- Ben Smetana 1 Asst. Fire Chief- Ben Smetana 2™ Asst. Fire Chief- 2 nd Asst. Fire Chief-Sean SeanChristiansen Christiansen 3" Asst. Fire Chief- Wes rd Liberto Asst. Fire Chief- Wes Liberto 4"3 thAsst. Fire 4 Asst. 1* Fire Line FireChief- Chief-Sierra SierraBrown Brown st Captain- Jason Boc Fire Line Captain- Jason Boe 2"21ndFire FireLine LineCaptain- Captain-Charles CharlesEntenman Entenman 103 South Governors Avenue I 03 South Governors Avenue Headquarters: (302)736-7168 e Fire e Dover, • Dover, Delaware Delaware 19904 19904 Headquarters: (302)736-7168 • FireChief’s ChiefsOffice: Office: (302)736-7167 • FAX : (302)736-7166 (302)736-7167 @ FAX: (302)736-7166

feelfreefreeto tocontact Please Please feel contactmemewith withany any questionsoror questions regardingour concernsregarding concerns election our election process and the information process and the information provided.provided. Respectfully, Respectfully, ::sl::s.: Timothy None Jr, President CC: Electronic File Electronic File CC: Jason Company Seal Boc, Secretary Jason Boe, Secretary CompanySeal 103 South Governors Avenue e •Dover, I 03 South Governors A venue 19904 Delaware19904 Dover,Delaware Headquarters: (302)736-7168 @ Fire Headquarters: (302)736-7168 • FireChief’s Office: Chief's Office:(302)736-7167 (302)736-7167 • FAX: (302)736-7166 @ FAX: (302)736-7166

COUNCIL INFORMATIONAL ITEM PROCEEDING: Dover City Council DEPARTMENT OF ORIGIN: City Manager’s Office DATE SUBMITTED December 8, 2020 PREPARED BY: Matt Harline, Interim City Manager SUBJECT: Update on Grants REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: EXHIBITS: November Report for the Grant Writer EXPENDITURE REQUIRED: n/a FUNDING SOURCE (Dept./Page in CIP & Budget): BUDGETED IMPACT: n/a BACKGROUND AND ANALYSIS In July of 2020 the City filled the position of Grant Writer for the first time. The purpose was for the individual to seek out addition grant funds that would allow the City to cover costs of necessary activities and to pursue new programs with the additional funding. The goal is to have the position more than cover the personnel costs of the position with the funds from grants received. At this point that has not been accomplished, but it is still early. It is important to clearly state and to evaluate the assumptions along with the success of grants received. Keep in mind that Robin Adkins in the Police Department has $269,000 anticipated in grant funds for FY21 and $269,800 in actual awards in FY-20, plus an additional $159,500 for COVID relief (with Kay Sass and others) this year. She routinely brings in hundreds of thousands of dollars in formula grants and special grants already, Carolyn Courtney in the Parks Department wrote successful grants for $154,500 over the last two years, and the Water/Wastewater department was recently awarded a reimbursement grant for up to $100,000 for their Water Master Plan Update. That said, Grant Writer, Lisa Chase, has begun to identify numerous resources. See the report attached for an update including activities into November, as well as the October report included in the City Manager’s Report (Item 6. C.). She was promised some grant search software. We have evaluated several options and are prepared to purchase eCivis now. In addition, Lisa stepped in to submit the preliminary submission to FEMA for the Isaias Hurricane/tornado disaster response when Kay Sass was off work for a medical issue and has been working with the local rotary clubs to seek donations toward the construction of the fully accessible playground in Dover Park. Another update in three to six months would be useful to evaluate the efficacy and direction for this position.

Memorandum To: Matt Harline, Interim City Manager, City of Dover From: Lisa Chase, Grant Writer, City of Dover Date: December 2. 2020 Re: Backup information for UPCOMING City Council, in the event you are asked at the meeting The report for October 2020 is included in the City Manager’s Report. Here’s the following information for NOVEMBER: • Submitted three grants totaling $9,500 during the month of November 2020 • Daily Grant Research for all city programs (Grants.Gov, Granstation, Google, Foundation Directory online) • Several grants are in development (during November and December) • Presentations to Camden-Wyoming Rotary Club and Colonial Rotary Club about Can-Do Playground • Follow-up with key Rotary leaders about Can-do Playground: Camden-Wyoming is aboard, Colonial Club members hesitant about the area, and would like to meet with City Manager Harline and Police Chief Johnson • Information about a City 501 ( c ) 3 nonprofit being reviewed by City Attorney • Met with local managers of Royal Farms and WAWA to discuss parks expansion • Took a Federal Grants Webinar for Writing Federal Grants. Very comprehensive subject matter • Preliminary Budget Prep for Grants Office for FY22 • Extensive eCIVIS review. We have been offered 18 months for $6,250 Grants Status SUBMITTED GRANTS – IN NOVEMBER 2020 Name Type of Program Status Ask Received Notes Request Area Amount AldiSmartKids Grant Library Submitted $3,000 Lisa is speaking to Literacy local manager on Program 12/4 Walmart Community Library Submitted $5,000 Spoke with local Grant Literacy manager on Program December 1, 2020 Walk for Community Parks Submitted $1,500 Should hear back by America Grant Renovation Mid-December TOTAL $9,500 REQUEST AMOUNT NOVEMBER 2020:

GRANTS IN DEVELOPMENT/ALSO INCLUDE LETTERS OF INQUIRY- NOVEMBER 2020 Name Type of Program Status Ask Received Notes Request Area Amount Cabela’s Grant Parks (Dog In $15,000 - Need park) Development $25,000 additional info Concord Pet Letter of Parks – In Inquiry Dog Park Development **Delaware Opportunities Literacy In $3,000 Hope to apply Humanities Forum Grant Program Development by December 11th *FM Global Grant Fire In $3,900 Deadline Marshal Development December 10th Equipment JP Morgan Chase Grant Parks In (naming) Development L. L. Bean Letter of Dog Park Pending Mailed Inquiry Orvis Letter of Dog Park Pending Mailed Inquiry Petco Letter of Dog Park Pending Mailed Inquiry PetSmart Letter of Dog Park Pending Mailed Inquiry Royal Farms Letter of Parks In Spoken to local Inquiry for Renovation Development managers Corporate Support Wawa Letter of Parks In Spoken to local Inquiry for Renovation Development managers Corporate Support TOTAL $21,900 REQUEST AMOUNT IN- DEVELOPMENT GRANTS NOVEMBER: *FM GLOBAL FIRE PREVENTION WAS SUBMITTED ON 12/2/20 **DELAWARE HUMANITIES WILL BE SUBMITTED BEFORE CHRISTMAS GRANTS AWARDED Name Type of Program Status Ask Received Notes Request Area Amount Delaware Library Grant Library Awarded $450.00 Association

• PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council December 14, 2020 File Number: AX-21-01 Ordinance Number: 2020-17 Applicants: Debora G. Hansen Owner of Record: Debora G. Hansen Property Address: 228 Mifflin Road, Dover DE Tax Parcel ID #: ED-00-076.14-01-08.00-000 Lot Size: 0.6087 acres (26,514.97 SF) Present Zoning: RS-1 (Residential Single Family Zone) Proposed Zoning: R-8 (One Family Residence Zone) SWPOZ (Source Water Protection Overlay Zone) Comprehensive Plan Category 1: High Priority Annexation Areas Designation: Comprehensive Plan Residential Low Density Land Use Designation: Present Use: Single Family Dwelling Proposed Use: Single Family Dwelling

City of Dover Application No.: AX-21-01 Department of Planning & Inspections R-8 RG-2 R-8 R-8 Site RM-1 Mi ffl ROS in R d R-8 R-8 Tile: Lands of Debora G. Hansen Ordinance #: 2020-17 Addresses: 228 Mifflin Rd Legend Parcel ID: ED-00-076.14-01-08.00-000 Existing Zoning: RS-1 Residential Single Family Zone Proposed Zoning: R-8 One Family Residence Zone Owner: SWPOZ Source Water Protection Overlay Zone Debora G. Hansen - Subject Property D Dover Boundary D Zoning Date: 11/25/2020 D Dover Parcels « D Kent County Parcels 0 100 200 400 Feet ~ SWPOZ Tier 3

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2020-17 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 228 MIFFLIN ROAD 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from RS-1 - Residential Single Family Zone (Kent County zoning classification) to 8 R-8 - One Family Residence Zone and subject to SWPOZ - Source Water Protection Overlay Zone (City 9 of Dover zoning classification). 10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 11 DOVER, IN COUNCIL MET: 12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from RS-1 14 - Residential Single Family Zone (Kent County zoning classification) to R-8 - One Family 15 Residence Zone and subject to SWPOZ - Source Water Protection Overlay Zone (City of Dover 16 zoning classification) on that property located at 228 Mifflin Road, consisting of 0.6087 +/- acres, 17 owned by Debora G. Hansen. 18 (TAX PARCEL: ED-00-076.14-01-08.00-000; PLANNING REFERENCE: AX-21-01; COUNCIL DISTRICT: 1) 19 ADOPTED: * 20 S:\ORDINANCES\2020\DRAFT\ORDINANCE #2020-17 - REZONING - 228 MIFFLIN ROAD\ORDINANCE 2020-17 Rezoning - 228 Mifflin Road - First Reading.wpd 21 Actions History 22 December 14, 2020 - Scheduled for First Reading - City Council