Regular Council Packet MM - REVISED

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, February 22, 2021 at 7:30 PM Virtual via WebEx AGENDA VIRTUAL MEETING NOTICE This meeting will be held electronically. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/ixbutz Event number: 129 627 5458 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. INVOCATION - Mayor Christiansen PLEDGE OF ALLEGIANCE - Mayor Christiansen ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. PRESENTATIONS 1. Employee of the Quarter - Jeff Dill 2. Proposed Resolution No. 2021-03: Presentation - City of Dover Silver Medal - Michael Babiak PROCLAMATIONS 3. COVID-19 Memorial Day D Page 1

REGULAR CITY COUNCIL MEETING - February 22, 2021 PAGE 2 PRESENTATIONS - Annual Reports 4. Downtown Dover Partnership 5. Planning, Inspections, and Community Development CONSENT AGENDA ADOPTION OF MINUTES 6. Regular Council Meeting of February 8, 2021 COMMITTEE REPORTS 7. Economic Development Committee Report - November 10, 2020 8. Economic Development Committee Report - December 15, 2020 9. Special Council Committee of the Whole/Safety Advisory and Transportation Committee Report - February 8, 2021 10. Council Committee of the Whole Report - February 9, 2021 Utility Committee 11. Evaluation of Bids - Directional Boring Contract (Committee recommendation: Awarding #21-0016EL Directional Boring Contract to Joseph R. Smith Inc. for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal) 12. Evaluation of Bids - Master Electrician Contract (Committee recommendation: Awarding #21-0017EL Master Electrician Contract to All State Electrical Services for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal) 13. Evaluation of Bids - Underground Linework (Committee recommendation: Awarding the #21-0019EL Underground Linework Contract to Joseph R. Smith Inc. for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal) Legislative, Finance, and Administration Committee 14. Update on Comprehensive Rezoning 2021 Project QUARTERLY REPORTS 15. Quarterly Review - Capital Investment Plan (CIP) (October, November, and December) D Page 2

REGULAR CITY COUNCIL MEETING - February 22, 2021 PAGE 3 OTHER BUSINESS 16. Proposed Resolution No. 2021-02 - Tree Canopy Grant (Staff recommendation: Adoption of the Urban Tree Canopy Resolution) 17. Review of Expenditures - Dover Police Academy (During their meeting of February 8, 2021, Council members tabled the request for approval of the Spring Academy expenses, if the State Academy is not a viable option for Spring 2021, and direct Police Command Staff to prepare a full budget for a FY 2021-22 Academy for the budget review process, with assistance from the several departments affected, as recommended by the Committee, until the next City Council meeting and pending further information from the Police Department.) 18. Selection of Polling Place - 2021 Municipal Election (Staff recommendation: Using The Elks Lodge #1903 at 200 Saulsbury Road as the polling place) 19. Update on Diversity and Inclusion Study Implementation CITY MANAGER’S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING D Page 3

D Item #1. Employee of the Quarter D.O. V.E.R Award presented to Jeff Dill In recognition of your hard work and dedication to the City of Dover. February 22, 2021 Randy Robertson, City Manager D Page 4

D Item #3. PROCLAMATION WHEREAS, the first Monday in March, has been designated as CO VJD-19 Victims and Survivors Memorial Day; and WHEREAS, COVID-19 (SARS-CoV-2) is an illness caused by a virus that can transmit from person to person and has spread across the world, creating a global pandemic that is having catastrophic effects on human life, our community, and our economy; and WHEREAS, Local and state governments, health departments, and public servants have taken bold actions to protect residents, support struggling local economies, and find innovative ways to provide services; and In response to rapid spread of COVID-19 and stay-at-home orders, essential workers have stepped up to provide critical services to help protect our communities and save lives, sacrificing their own health and safety; and WHEREAS, COVID-19 has had a disproportionate impact on low-income communities and communities of color, exacerbating inequities already prevalent in our systems that we must address as a nation. Public health guidance and policies targeted at prevention, such as social distancing, wearing masks in public, and staying home help mitigate the spread of COVID-19, prevent illness, and lessen the burden on individuals and society; and WHEREAS, The symptoms and severity of COVID-19 can vary dramatically by individual and the long-term health implications for survivors is largely unknown, as many survivors stiffer with lingering side-effects of the disease long after they no longer test positive; and WHEREAS, More than 476,634 people worldwide and 459,185 in the United States have lost their lives due to COVID-19, and, in Dover alone, more than 136 lives have been lost to this deadly vints. Each life lost to COVID-19 mattered and leaves a hole in the hearts of loved ones, family members, and surrounding community. NOW, THEREFORE, I Robin R. Christiansen the Mayor of the City of Dover supports the designation of the first Monday in March 2021 as: COVID-19 Memorial Day in remembrance of those who have lost their lives and in honor of those who are forever Marked by COVID and continue to siiffer from the impact of this virus. D Page 5

Item #4. 2020 Annual Report Brought to an unanticipated halt in March 2020 as a result of the COVID-19 world pandemic, “stabilization” was the keyword. Stabilization of businesses and adapting organizational procedures immediately became paramount: working remotely, adjusting workplans, adopting changes to DDP by-laws to allow for virtual meetings. Even so, notable advances were celebrated by year-end. The annual workplan kept DDP us focused on broadened marketing and small business retention efforts, as well as very carefully moving ahead with activities: Capital City Farmers Market, First Fridays, the Paint Dover! outdoor painting event, holiday activities, and Small Business Saturday. While attendance was notably smaller, the DDP believed the importance of ongoing events was vital for the community: familiar activities provide enjoyment, easy-to-access food and cultural opportunities meet important personal needs, and promotional shopping/dining opportunities support merchants. But beyond stabilization, the DDP enjoyed noteworthy advances: In April, a “quick response” small business auction raised $30,000 to aid merchants, and brought about increased trust and camaraderie among staff, merchants, and strategic partners. The farmers market ran with few vendors, yet one vendor is now establishing Dover’s first brick and mortar artisan market. In October, Paint Dover! was expanded to three days, and a virtual exhibit as well as an extended exhibition of paintings in stores were added. In November, the DDP and Delaware State University partnered to reopen the doors of the beloved Schwartz Center for the commu- nity to enjoy The Fig Tree Band and Cartoon Christmas Trio—a diverse array of musicians who performed an outstanding evening of jazz. And currently, the DDP Parking Committee is underway with public/private development of a comprehensive parking strat- egy to address longstanding parking concerns in downtown Dover. We anticipate launch in late 2021. We are not “out of the woods” with the pandemic yet. But we remain very optimistic for downtown Dover to gain ground – and even surge in 2021! DIane Laird, Executive Director Shop Eat Explore and Repeat in Downtown Dover! Our vision for Downtown Dover… An increasingly vibrant and thriving downtown. A regional destination. People of all ages will fill downtown to visit museums and cultural attractions, have a nice meal, shop at unique retail stores, and enjoy numerous, varied and playful things to do, both inside and outdoors. It’s happening downtown! Strolling Loockerman by Ray Ewing, Paint Dover! 2020 Our Mission The Downtown Dover Partnership is committed to driving an improved quality of life for the residents and visitors MAINSTR.EET of Dover, Delaware, through collective collaboration, AMER.IC.A: economic development and promotion of downtown 20 20 Accred,i.t-ed, Dover’s unique historic properties. D Page 6

Item #4. DESIGN COVID RESPONSE 1 VIRTUAL ART EXHIBITION BUSINESS RETENTION 2 FAÇADE/SIGNAGE GRANTS Within just weeks of the pandemic shutdown, the DDP quickly $2,471 PRIVATE REINVESTMENT engagedchants, the community in an auction to benefit struggling mer- resulting in $25,000. The Cendel Foundation and NCALL/Unlock the Block then jointly committed $5,000, re- sulting in a total of $30,000 for business aid. ECONOMIC VITALITY Seeing the benefit of these mini-grants, The Cendel Foundation 30 further committed $10,000 to benefit four downtown MINI-GRANTS OPEN merchants. The DDP led efforts to recommend finalists. To existing businesses FOR BUSINESS Despite COVID-19 challenges for small businesses nationwide, $800 downtown Dover has seen only two businesses close in 2020. GRANT PER BUSINESS 3 Both were planned and unrelated to COVID. NEW BUSINESSES Opened downtown “This year’s Small Business Saturday was Net gain of 1 business my best day of sales EVER!” Shared anonymously by two downtown merchants. . EVENTS & ACTIVITIES 324 $4,982 SALES VIEWS —VIRTUAL ART EXHIBITION 4 NEW VENDORS 43 35 SENIORS WELCOMED* -ARTISTS- 10 RETURNING MUSICIANS 'Market 111 SOCIALLY-DISTANCED ATTENDEES at the 15 NEW MUSICIANS 8 NEW POETS 18 PAINTERS “RE-OPEN SCHWARTZ CENTER!” *Senior Farmers Market Nutrition Program launched this year PERFORMANCE $2,925 ARTORK SALES MARKETING & PROMOTIONS IMPLEMENTED 2020 CALENDAR OF EVENTS: Capital City Farmer’s Market —First Friday’s —Small Business Saturday – Capital City Holiday 2020 7,141 FOLLOWERS STRATEGIC COLLABORATIONS The Cendel Foundation, Central Delaware Chamber of Commerce, City of Dover (Finance, Mayor’s 10% INCREASE Office, Planning, Police, Public Works), Dashing Through Dover! Delaware Division of Arts (DDOA), Over 2019 Delaware State Housing Authority, Delaware State University, Delaware Technical Community College, Destination Downtown Dover (D3), Dover Air Force Base, Dover Interfaith Mission for Housing, Office of State Planning Coordination, True Access Capital, Wilmington University BOARD MEMBERSHIPS HELD City of Dover Economic Development, Dover Days Committee, HELP Initiative, Inc., Kent County Tourism, NCALL/Unlock the Block (Steering Committee) Page 7

Item #4. MERCHANTS With the goal of having the most beautiful merchant windows in the region, quarterly Unlock value shopping! contests were coordinated by the Merchant Committee, who then engaged judges, such as Bayhealth nurses, members of the Kent County Realtors Assoc., Mayor Christiansen and Police Chief Johnson. Winners received a “traveling trophy” for three months. People’s PROMOTIONAL Choice award was also held virtually to further PROGRAM DEVELOPED market downtown Dover. PARKING & SAFETY COMPREHENSIVE DOWNTOWN PARKING SOLUTION DO)tNTOWN  REQUEST FOR INFORMATION CIRCULATED NATIOWIDE DwVER AMBASSADOR  VENDOR SELECTED - COLONIAL PARKING INC.  DEVELOPMENT OF PLAN LAUNCHED IN NOVEMBER 8 WELCOME AMBASSADORS TARGET IMPLEMENTATION —UPON CONSENSUS 2021! To greet shoppers and visitors ORGANIZATION CERTIFICATIONS/SPEAKING INVITATIONS $36,700 • Citizen’s Police Academy: Certification GRANTS, SPONSORSHIPS, IN-KIND & completed by both full-time DDP staff DONATIONS RECEIVED* • Speaker: NCALL’s entrepreneurial *Including those made to training course Launcher 501 c/3 Main Street Dover • Panelist: Americorp VISTA’s Life After Americorp virtual conference 519 • Panelist: Preservation Delaware day VOLUNTEER HOURS conference: Changing the Paradigm $3,996 from Demolition to Reuse—Building $14,116 - ANNUAL INSURANCE Reuse Ordinances VALUE OF SAVINGS • Kent Economic Summit planning VOLUNTEER HOURS With increased coverage. committee and speaker selection PROPERTY MANAGEMENT 2020 refinance of property loans will now save DDP $39,000 annually. Audit of leases and expenditures on DDP-owned properties will now result in an estimated $15,000 annual increase in revenue. Continued coordination of efforts: Dover Interfaith Mission for Housing to $39,000 ANNUAL SAVINGS support selection of new facility target relocation: December 2021. Concept, planning, and due diligence continues for marketing of 120 S. $15,000 INCREASED REVENUE Governor's Ave. and west-end property at Forest St. & Railroad Ave. Which helped to offset $25,000 in unanticipated property Coordination of marketing properties with Kent Economic Partnership, repairs/maintenance in 2020 Office of State Planning Coordination, Delaware Prosperity Partnership. Page 8

Item #4. 2021 On the horizon! • Continue to ensure merchant stability • Aggressively strategize to “ready” vacant and underutilized downtown properties • Recruit five new businesses, prioritizing ten select business categories • Explore/Establish a Small Business Revolving Loan Fund • Target a “post-COVID-19” launch of activities in May, beginning with First Friday. • Finalize development of comprehensive business district parking plan, and launch Parking Benefit District • Continue to work collaboratively with downtown partners to address downtown vagrancy issues • Support and further City of Dover community policing efforts through CPTED* • Continue collaboration with Dover Interfaith Mission for Housing (DIMH) to secure new location • Further engage our new Delaware State University neighbors • Open the Schwartz Center for two key events in 2021 *Community Policing Through Environmental Design Thank you The Downtown Dover Partnership (DDP) values the solid financial and philosophical support of the City of Dover Mayor and City Council, as well as that of the Dover delegates to the State Legislature. The DDP Leadership extends appreciation to key partners, including those listed within this report and so many who are unnamed herein, who inform and carry out the strategies, events, and activities of this organization — a public-private partnership in its truest and finest sense. EXECUTIVE COMMITTEE Todd Stonesifer, President Mayor Robin Christiansen Maxine Lewis John Van Gorp, Vice President Robert Clark Donna Mitchell, City Manager* Jonathan Street, Secretary Anita Evans, Past President* Councilman Fred Neil Pete Bradley, Treasurer Lucy Findlay, Past Secretary* Senator Trey Paradee Alan Grinstead Past-Councilman Tanner Polce* BOARD MEMBERS Mike Harrington Councilman Ralph Taylor Kim Adams Matt Harline, Acting City Manager Erin Thwaites* Representative Bill Bush David Hugg, City Planner Carla Wilson * Served through July 1, 2020. STAFF Diane Laird, Executive Director Tina Bradbury, Operations Manager Brynn Voshell, Admin. Asst., Market Manager ASSETS / BALANCE SHEET Cash and investments 881,166 Land & Buildings, Equipment, Accum Deprec. 4,381,511 TOTAL ASSETS 5,262,677 DowntownDover.com Leases/Sales Contracts, Notes Payable 101 W. Loockerman St TOTAL LIABILITIES 2,097,090 Suite 1-A Invested: Land/Buildings, Unreserved Dover, DE 19904 FUND BALANCES 3,165,587 302-678-2940 TOTAL LIABILITIES & FUND BALANCES 5,262,677 Page 9

Item #4. Testimonies and snapshots... We at Zuha Trend are very This is a great idea for all the thankful for all the support we merchants as well as everyone have received from DDP... coming together to support Thanks to you, we are able to and help downtown. The re-open with a fresh look to generosity is greatly our customers. appreciated. Hassan Azhar Brooks Millican Zuha Trend Brooks Men’s Salon DDP is the back bone of ( Downtown Dover's Post It is a big motivator to stay in support and the voice for Lyndsey Collison business in this area. merchants always has our best Loved reading poetry at local businesses! Loved Otis Brooks interest at heart!! This grant how much Dover cares about the arts! Caribbean Cuisine helps bring a sigh of relief ... 13h Like Reply Message BVD LLC It was wonderful to be back in the Schwartz Theater, hearing ()0 25 Grant will allow me to update excellent musicians play. Most Relevant v my inventory by purchasing It is the most relaxed I have 9 TapFan much-needed merchandise. Cindy Small been in days. Many thanks! Fantastic effort by Maxine Lewis Downtown Dover Patty H. Partnership. This is a Maxine's Fashions great example of how a business advocacy group should support its small Every thriving community has a businesses! Love that the thriving arts community. money raised will be invested in Covid-19 We are no exception! grants. ··· .,, .,,. ·• 40w Like Reply 1 () Councilman Ralph Taylor This grant would help up stay open and continue to be part of the historic district where we provide additional services to visitors and guests. We love being part of the arts and culture of our state and DowntownDover.com having local art to offer to all 101 W. Loockerman St who live and visit here. Suite 1-A Norma Taylor Collins Dover, DE 19904 Parke Green Galleries 302-678-2940 Page 10

Item #4. Testimonies and snapshots... This grant will help me I truly appreciate the efforts of concentrate on past due bills the DDP … and have the supplies I need We are a community and the for any client who schedules so support is so greatly I can make the most of my appreciated. My business has Injured income suffered... This grant gives an Tracy Robinson opportunity to continue to pay Cheveux Salon my monthly bills. ( Downtown Dover's Post ViLynn Moore Wished to remain anonymous I loved the auction I Tina' s Facebook Live of all of the things going on kept me in the loop. SOZO is my favorite downtown store. The shutdown hurt my Anna Bogh Debbie and Al are awesome! business. This grant will allow It was an honor to be a part of the Paint Dover 2h Like Repli Message me to get more up to date 2020 extraordinarily beautiful days event in the This will help me to keep my stock and remain competitive historically beautiful in this market. place of the country. business open & operational. Thank you Dover for the hospitality. Tammy Parris James Owens 18w Like Reply 1C Parris Nail Lounge That Ish Boutique Great paintings by talented These funds will help artists. Thank you for somewhat with costs incurred putting them up virtually and during the unprecedented thank The State News for forced closure of my shop covering it so well! when typical income was suspended. It is a life preserver So glad you are hosting these in a stormy retail sea. types of events. It brings Dover closer together Wished to remain anonymous as a community. Although Covid-19 has been a tremendous challenge, it has brought out the best in the Dover Community. The outpouring of support and assistance demonstrated by DowntownDover.com people and businesses in 101 W. Loockerman St Downtown Dover has been Suite 1-A truly inspirational. Dover, DE 19904 Diana Welch 302-678-2940 Grey Fox Grille & Public House Page 11

Item #5. DEPARTMENT OF PLANNING, INSPECTIONS AND COMMUNITY DEVELOPMENT ANNUAL REPORT 2020 Page 12

 Guide and direct future development to Item #5. ensure that the City’s resources are wisely used  Provide timely, friendly, helpful and efficient land development, housing opportunity, permitting and code compliance services to all our customers  Protect the public health, safety and Our Mission: welfare of our citizens through the timely, fair and effective implementation of codes, ordinances and regulations  Strive for a vibrant, balanced and sustainable economy with a wide range of goods, services and employment opportunities to meet the needs of our citizens now and into the future Page 13

Item #5. What we do:  Planning and Managing Future Growth and Land Development – protect the quality of life and the character of the City according to the Comprehensive Plan, Zoning Ordinance and Land Development regulations  Ensure High Standards of Construction and Maintenance – protect the public health, safety and welfare through effective implementation of building and related codes  Maintain the quality and integrity of the built environment – enforce City codes, ordinances and regulations for the environment where residents live, work, and conduct business Page 14

Item #5. What we do:  Promote Life and Fire Safety – foster a fire safe environment through plan review, inspections, education and investigation  Enhance Dover’s economy – promote a viable, balanced local economy supporting employment, housing opportunity and entrepreneurialism Page 15

Item #5. Some Fundamentals:  The pattern of development is rarely smooth or accurately predicable  Development is influenced by many factors outside our control: weather, availability of financing, other projects, workforce, perceptions, and pandemics!  The composition of our population and our economy is shifting - that will require new approaches to planning and land development  Overall 2020 was an unusual year filled with challenges, opportunities and accomplishments – 2021 will likely be very different  Our city and the region it is part of is growing and Dover is the Center Point of that growth Page 16

Item #5. COVID – How We Adapted  Access limitations with appropriate CDC safeguards  Virtual meetings for Boards, Commissions, and applicants  Flexible schedules, work at home, training, extended hours  Online application and permit processes  Limited interaction – drive-by approach to enforcement Page 17

Item #5. COVID - Impacts on Revenues and Numbers  Revenues down in many areas as the pace of new projects slowed  Some larger projects lost momentum but remain active  Many smaller businesses closed (did not renew business licenses)  Housing starts were depressed through much of the year  Fewer Code and Life Safety Inspections  Deferral of Dangerous Building actions Page 18

Item #5. Building, Plumbing/HVAC Inspections 14000 12000 10000 8000 6000 4000 2000 0 2016 2017 2018 2019 2020 Building Insps. Plm/HVAC Page 19

Item #5. RENTAL PERMITS ISSUED 2016-2020 Rental Dwellings Public Occupancies Lodging Houses 52 52 51 49 494 48 451 455 475 401 3230 3211 3158 3249 3176 2016 2017 2018 2019 2020 Lodging Houses 52 52 51 49 48 Public Occupancies 451 455 475 494 401 Rental Dwellings 3230 3211 3158 3249 3176 Page 20

Item #5. BUSINESS LICENSES ISSUED 2016-2020 Business Licenses Contractors Merchants Manufactured Homes 383 382 355 335 369 381 378 367 317 326 1290 1274 1276 1273 1213 2275 2203 2229 2116 1756 2016 2017 2018 2019 2020 Manufactured Homes 383 382 355 335 317 Merchants 369 381 378 367 326 Contractors 1290 1274 1276 1273 1213 Business Licenses 2275 2203 2229 2116 1756 Page 21

Item #5. New Homes 2016-2020 180 160 140 120 100 80 60 40 20 0 2016 2017 2018 2019 2020 New Homes 2016-2020 123 136 169 47 48 Page 22

PLANNING COMMISSION APPLICATIONS BY TYPE Item #5. 10% 14% Annexation (3) Conditional Use (5) 24% Miscellaneous (3) 24% Rezoning (3) Site Plan (5) Subdivision (2) 14% 14% Page 23

Item #5. REASONS FOR INSPECTIONS Citizen/Tenant Complaint 504 Other Agency Referrals 260 Staff Initiated 2,348 Total Cases Entered for Year 3,112 TYPES OF INSPECTIONS / CASES ENTERED Tall Grass & Weeds 775 City of Dover Ordinance Violations 669 NUMBER OF INSPECTIONS: Exterior Property Maintenance 649 1st Inspection 3,057 No Valid Rental Permit 228 2nd Inspection 2,445 No Valid Business License 153 3rd Inspection 385 Annual Rental Housing Inspections 106 4th Inspection 115 No Valid Building Permit 65 5th or Additional Inspections 490 Zoning Violations 18 Total Number of Inspections 6,547 Page 24

Item #5. Plans, Studies, Projects – Future Planning  Comprehensive Plan – Comprehensive Rezoning  Ordinances (Vacant Buildings. Commercial Zones, etc.)  Freight/Last Mile Studies, West Side Corridor Plan, Aeropark, etc.  Downtown Planning and Marketing  Southeast/Eastside Employment/Industrial Complex  Economic Development Research (w/KEP and DPP)  Other Page 25

Construction Projects - 2020 Item #5. Habitat for Humanity — 100 Scull Terrace—Bayhealth Surgery Center New House at 22 N. New Street (Renovations) . - - -- ----- - -- - - Lidl - 130-150 N. DuPont Hwy MRMS SUITE 200 - 107 MONT BLANC • f. ~ • L • ..... 0 . ~ --• _, • -- I Page 26

Patriot Village - 279 Tea Party Trail T-Swirl Crepe - Dover Mall Item #5. Dollar Tree—Bay Court Plaza, 650 Bay Road Crab Du Jour - 889 N. DuPont Highway Page 27

11 Seskinore Court Dunkin’ Donuts – 1128 Forrest Avenue Item #5. 12 Seskinore Court Department of Treasury Renovation - 820 Silver Lake Blvd Red Robin Restaurant - 40 N. DuPont Highway, Capital Station Page 28

VA Outpatient Clinic - Renovation at Blue Hen Corporate Center - C ,A outpatient - Item #5. " "" cunlc House of Hope– 801 West Division Street Renovation—1001 N. DuPont Highway Secure Storage LLC 640 Lafferty Lane Building Page 29

Mama’s Kitchen 5 Welch Drive 276 Troon Road Item #5. 1160 White Oak Road Persimmon Tree Fox Hall Patriot Village - 5 Town House Units - 211 Tea Party Trail, 213 Tea Party Trail , 215 Tea Party Trail , 217 Tea Party Trail and 219 Tea Party Trail. Page 30

3 Wellington Avenue Dover Water Treatment Plant Item #5. Nottingham Meadows 802 Long Point Road A Look to the Future… Page 31

Item #5. Outlook: Going forward:  Mission – unchanged but renewed emphasis on blight reduction, efficiencies in processes and enhanced enforcement  Challenges – implementing the Comprehensive Plan and Rezoning, defining the “new normal”, keeping up with expected volume, gaining market knowledge, marketing and promotion  Forecast – a better year across the board - recovery  hopefully some uptick in residential activity  overall numbers (#/$) could still be down as economy slowly rebounds  expect downtown to prosper as safety and related issues are addressed  additional new employers/jobs as awareness of Central Delaware increases Page 32

REGULAR CITY COUNCIL MEETING D Item #6. The Regular City Council Meeting was held by video conference on February 8, 2021 at 7:34 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mr. Robertson, Mr. Hugg, Fire Chief Carey, Mr. Junge, and Mrs. McDowell. Mayor Christiansen was also present. INVOCATION The invocation was given by Mayor Christiansen. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Councilman Lindell. ADOPTION OF AGENDA Mr. Sudler moved for adoption of the agenda, seconded by Mr. Anderson and unanimously carried. ADOPTION OF CONSENT AGENDA All consent agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Neil requested that item #7, Review of Expenditures - Dover Police Academy, be removed from the consent agenda. Mr. Anderson requested that item #12, Update on the Decommissioning of the McKee Run Power Plant, be removed from the consent agenda. Mr. Lindell requested that item #17, Controller/Treasurer’s Budget Report, be removed from the consent agenda. Mr. Neil moved for adoption of the consent agenda, as amended. The motion was seconded by Mr. Sudler and carried by a unanimous roll call vote. PRESENTATION - 2020 ANNUAL REPORT - FIRE DEPARTMENT Fire Chief David Carey reviewed the 2020 Annual Report. Responding to Mr. Taylor, Chief Carey advised that 20 new members joined in 2020 and eight of them attend Dover High School and one attends Caesar Rodney High School. Mr. Anderson moved for acceptance of the 2020 Annual Report of the Fire Department. The motion was seconded by Mr. Neil and unanimously carried. Page 33

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 2 D Item #6. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JANUARY 25, 2021 By consent agenda, the Minutes of the Regular Council Meeting of January 25, 2021 were unanimously approved by motion of Mr. Neil, seconded by Mr. Sudler and bore the written approval of Mayor Christiansen. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 26, 2021 The Council Committee of the Whole Meeting was held by video conference on January 26, 2021 at 6:01 p.m., with Council President Hare presiding. Members of Council present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Civilian members present for their Committee meetings were Mr. Wagner and Mr. Shelton (Safety Advisory and Transportation), Ms. Maucher (Utility), and Mr. Shevock (Legislative, Finance, and Administration). Mr. Contant (Legislative, Finance, and Administration) was absent. UTILITY COMMITTEE The Utility Committee met with Council President Hare presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Annexation Request - 228 Mifflin Road, Owned by Debora G. Hansen (Actionable Item) Mrs. Dawn Melson-Williams, Principal Planner, reviewed the Petition to Annex and Rezone Property located at 228 Mifflin Road. She noted that the City of Dover does not currently provide electric, water, or sanitary sewer. Ms. Melson-Williams advised that water and sanitary sewer are available on the opposite side of Mifflin Road and the installation of utilities will require DelDOT approval. She noted that the property owner is responsible for all costs associated with extending and providing service to the existing dwelling, including tapping the sanitary sewer and water mains, paying impact fees and obtaining permits. Responding to Mr. Neil, Mrs. Melson-Williams stated that the area is in the high priority annexation area. She advised that the area is considered an enclave where it is surrounded by properties in the City. Mr. Rocha asked if extending the utilities would benefit the parcels next to the subject property. Responding, Mrs. Melson-Williams stated that when they tap the City line, it would be the laterals for the specific lot only. She noted that the property owner may be interested in selling the property and is trying to prepare for the future. Mrs. Melson-Williams noted that it is a wooded area and there is some concern with continued use of septic systems. It is in close proximity to City services, which is a better provision for those types of services for the residential dwelling. Page 34

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 3 D Item #6. Responding to Ms. Maucher, Mrs. Melson-Williams stated that a boundary modification with Delmarva Power had been considered. She advised that it would be something that the City would have to be involved in and coordinated through the Public Service Commission in order to make that service territory change, but she was not sure they would pursue it for an individual property. Mr. Sudler moved to recommend approval of the annexation. The motion was seconded by Ms. Maucher and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Sudler and carried by a unanimous roll call vote. Mr. Neil moved to recess the Utility Committee meeting, seconded by Mr. Sudler and unanimously carried. Meeting recessed at 6:10 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Proposed Budget Amendments to the 2019 Community Development Block Grant (CDBG) - Coronavirus Aid Relief and Economic Security (CARES) Act (Actionable Item) Mrs. Tracey Harvey, Planner/Community Development Block Grant (CDBG) Administrator, reviewed the background and analysis for the Proposed Budget Amendments to the 2019 Community Development Block Grant (CDBG) - Coronavirus Aid Relief and Economic Security (CARES) Act. Staff recommended approval of the proposed Budget amendment totaling $312,161 for Fiscal Year 2019. Responding to Mr. Neil, Mrs. Harvey stated that the budget amendment falls within Fiscal Year 2019 because the round of funding was done during Fiscal Year 2019 and they already amended that plan. She advised that the accounts are set up and will be a lot easier. She noted that Mr. Dave Hugg, Director of Planning and Community Development, said they could continue to amend it in the Fiscal Year 2019 action plan since it has already been amended previously. Responding to Mr. Anderson, Mrs. Harvey stated that she had not been informed by Mr. Hugg if they were going to receive a third round of allocation yet. She advised Page 35

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 4 D Item #6. that there was a need right now for motel vouchers, utilities and even rental assistance. Mrs. Harvey noted that there had not been a lot of requests for anything else to fund from the Delaware Health and Social Services (DHSS) at this time. Mr. Neil moved to recommend approval of staff's recommendation, seconded by Mr. Rocha and unanimously carried. By consent agenda, Mr. Neil moved for approval of the proposed Budget amendment totaling $312,161 for Fiscal Year 2019, as recommended by the Committee. The motion was seconded by Mr. Sudler and carried by a unanimous roll call vote. Segal Waters Consulting - Classification, Compensation and Benefit Study (Actionable Item) Mr. Matt Harline, Acting City Manager, and Mrs. Kim Hawkins, Human Resources Director, reviewed the background and analysis for the Classification, Compensation and Benefit Study conducted by Segal Waters Consulting (now Segal). Ms. Paula Singer, Ms. Cristy Reetz, and Ms. Katie Kiesel of Segal Waters Consulting, reviewed the Classification and Total Compensation Study Report of Findings and Recommendations. Staff recommended approval of the implementation of the Classification, Compensation and Benefit Study as presented. Responding to Mr. Sudler, Mrs. Hawkins stated that she believed that the 10 organizations that responded were sufficient to give them good data in regard to population size. She noted that Segal Waters Consulting brought forward some places in New Jersey; however, she and Mr. Harline recommended against using New Jersey organizations because they felt their population and communities were vastly different from the ones in Dover. Responding to Mr. Neil, Ms. Singer stated that when comparing cities in Maryland, the cost of living was taken into consideration in the comparables because it is less expensive living in Dover. She advised that they apply a geographical differential based on the cost of labor in both cities. Ms. Singer stated that they put a discount based on the amount that is between the two of them. Mr. Sudler asked how they define the cleanup process for job descriptions and what criteria is met for their recommendation. Responding Ms. Reetz stated that when they are talking about cleaning up titles, they are looking at the job duties being ascribed to them. She noted that if there is work in multiple departments requiring similar minimum requirements and skill sets, they would combine that into one classification and clean up the titling. Mr. Sudler asked if Segal Waters Consulting verified that employees are actually performing the duties they say they are performing. Responding, Ms. Reetz stated that there is a part of the Job Description Questionnaire (JDQ) process where they Page 36

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 5 D Item #6. ask supervisors to review and comment on what the employees are telling them. She noted that they also went through the process with their draft recommendations, passing that through Mr. Harline or Mrs. Hawkins to identify any errors, concerns or issues that they might have or see in their recommendations based off of the JDQ’s. Ms. Reetz advised that they also did interviews with supervisors, managers, and employees, just to clarify the data that they collected. Responding to Mr. Sudler regarding a career ladder, Ms. Singer stated that they would start with reviewing the City’s philosophy. She advised that some organizations like to have a lot of different levels so that employees can increase their skills and move up and some do not because there is not enough in the budget or not enough of a differentiation between jobs in order to create that kind of career ladder. Ms. Singer stated that they also believe that a career ladder does not always mean up, it can mean transferring laterally to other parts of the organization. Ms. Singer advised that from their interviews with the project team and the rest of leadership, they have information that they learned through the classification study, where they could see what new jobs might be created and where some real ladders should be considered. Responding to Mr. Rocha, Ms. Reetz stated that Grade 1 and Grade 4 were just open grades. She noted that they believe that they could use those if the City wanted to implement the system throughout the City for all positions or to have something that would work with all positions. Mr. Neil stated that it would be helpful to see where the City was currently and what is being proposed. Ms. Singer stated that they could get a comparison of both salary scales. Mr. Lindell requested that information be forwarded to the Committee for review. Responding to Mr. Anderson regarding contracts, Mrs. Hawkins stated that they asked Segal Waters Consulting to review the planners, accountants, librarians, and engineers, which are represented by the American Federation of State, County and Municipal Employees (AFSCME) Union. She advised that with Mr. Harline, they would have to have a conversation with AFSCME leadership with any recommendations coming out of the study and hopefully get a memorandum of understanding with them and that AFSCME would be willing to accept their finding. Mrs. Hawkins stated that it would be a conversation that they would have to have since they are the exclusive bargaining representatives for those positions. Mr. Lindell stated that there are some positions that are Council appointed. He asked if that would constrict Council when it came to salary negotiations. Responding, Ms. Singer stated that it would give them a framework but that they could do what they wanted. She noted that she would hope that Council would talk with Mr. Harline or Mrs. Hawkins about it because they would want to pay attention to internal equity and what is fair. Mr. Harline noted that those positions were evaluated. Page 37

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 6 D Item #6. Mr. Slavin moved to recommend approval of the implementation of the Classification, Compensation and Benefit Study as presented, as recommended by Staff. The motion was seconded by Mr. Hare. Mr. Neil stated that they still had time to review the information if anybody had any concerns with the material. He urged Council members to take a good close look at it and that if they had a problem, they would still have a chance to bring it up. The motion to recommend approval of the implementation of the Classification, Compensation and Benefit Study, as presented, was carried with Mr. Anderson voting no. Councilman Lindell, Chair of the Legislative, Finance, and Administration Committee, reminded members that the Classification, Compensation and Benefit Study was discussed during the last Committee meeting. He noted that there were some questions and concerns, but the Committee recommended approval and advanced it to have further discussion at City Council. Mr. Lindell stated that, since that meeting, some Council members, as well as some staff, have raised concerns. Mr. Sudler expressed his appreciation for the study; however, he noted concern that there was no observation or evidence regarding whether or not the individuals are actually fulfilling the job duties. He urged members of Council not to make a hasty decision but to allow Mr. Randy Robertson, the new City Manager, the opportunity to get familiar with what everyone is doing, especially department heads, and then have input regarding the assessment or to validate the reliability of the study and what changes needed to be implemented, especially since they were moving towards a transformational leadership style of governing their workforce. Mr. Neil stated that he had a lot of comments and that many questions had been raised about implementing the study and he thought it should probably be referred back to the Committee for further discussion. He noted that there are people who are being downgraded and implementation could be bad for morale and he also thought that the grading should be reviewed. Mr. Neil agreed with Mr. Sudler that Mr. Robertson should have input. He advised that he would send his remarks and concerns regarding the study out to everyone for their review or consideration. Mr. Neil moved to refer the Classification, Compensation and Benefit Study back the Legislative, Finance, and Administration Committee for further evaluation. The motion was seconded by Mr. Rocha. Mr. Lindell, noting that it was good to consider the concerns mentioned, stated that he thought the intent behind the Study was good. He stated that a lot of departments are under budget because they cannot fill some of the positions and the study levels some of those positions up to make them more competitive. Mr. Lindell advised that he was concerned with some of the council-appointed position ranges possibly hamstringing City Council in recruitment. Mr. Hare encouraged everyone to review the information, the suggested pays, the different positions, and to have their questions ready for a more detailed review. Page 38

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 7 D Item #6. The motion to refer the Classification, Compensation and Benefit Study back the Legislative, Finance, and Administration Committee for further evaluation was unanimously carried. Update on Body Worn Cameras Chief Johnson, Dover Police Department, reviewed the background for Update on Body Worn Cameras. Staff recommended approval of the proposed Body Worn Camera Program ($799,930.10 over five years) and the evidence manager position ($357,572.00 over five years) needed to maintain the program. Mr. Taylor asked if the LAN analyst would be a day shift position, noting that if it is a night shift position and the person who handled the evidence had to go to court it would create overtime. Responding, Chief Johnson stated that the position will compliment the Evidence Technician position and they do not see a departure from the current cycle of need for an evidence individual. Chief Johnson noted that he was not familiar with any times that the Evidence Technician would have to testify for an electronic data transmission. He stated that normally they would see overtime associated with the physical movement of evidence from their building to court and hand something over and testify that they actually put their hands on it and did not contaminate it. Chief Johnson advised that with the digital audit trails, he thought they could probably anticipate instead of one individual handling all the overtime needs for evidence, it would probably be the same amount of hours spread across two different people. Major David Spicer noted that the primary Evidence Technician would primarily be working day work to support those evidence needs, therefore, if they are required to testify in court for chain of custody they would be available so that they would not have to pay overtime. Responding to Mr. Taylor, Chief Johnson stated that because the Taser Model X26's are obsolete, AXON is going to take all of the product back. Mr. Josh Sparks, AXON, stated that there was some credit for those weapons, contractually. Responding to Mr. Taylor, Mr. Roscoe Brown, AXON, stated that in the event that there was a piece of equipment that needed to be exchanged, spares were included in the original contract. He noted that they simply ask that they ship the other one to them, on AXON’s cost, and they would ship the spare back once it is put into production. Responding to Mr. Rocha regarding public access to the police videos and Freedom of Information Act (FOIA) restrictions, Chief Johnson stated that he was not aware of any large barriers to public dissemination. He noted that they were doing a policy revision and advised that they were going to be leaning towards as much transparency as he could deliver and as quickly as he could without stepping over the statutory limitation. Page 39

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 8 D Item #6. Mr. Sudler moved to recommend approval of the proposed Body Worn Camera Program ($799,930.10 over five years) and the evidence manager position ($357,572.00 over five years) needed to maintain the program, as recommended by Staff. The motion was seconded by Mr. Rocha. Ms. Lachelle Paul asked when the cameras would be available for use for the department. Responding, Chief Johnson stated that they have to identify an employee, do in-house training, and prepare to absorb all of it into their processes. He stated that they also have to make sure that the City does not have to find money between now and the end of Fiscal Year 2021. Chief Johnson advised that the proposal is that they sign paperwork and take delivery of the product before they apply for grants. Mr. Andre Boggarty, Chief Advisory Council Member, stated that he supported the body cameras. He stated that he did brief research and found that, according to the National Police Funding database, one case could cost more in settlement money than the devices and the services that they needed to support the devices. Mr. Boggarty noted that he reviewed the Body Worn Camera policy from New Castle County and wanted to make sure that the City had a robust policy that included that it was for the protection of the officers and that it was clear that failure of an officer to properly use that device had some level of disciplinary action be built into the policy. He noted that he spoke to other leaders in the community, including the President of the National Association for the Advancement of Colored People (NAACP), and they want to support the Dover Police Department in this endeavor. Mr. Boggarty asked if they would consider doing a PSA to the City once the body cameras are implemented to show how the camera will work and the purpose of the cameras, which are for the protection of the police officers and citizens. Responding to Mr. Lindell, Chief Johnson stated that the body cameras interfaced with each other and could activate themselves in certain instances. Chief Johnson advised that there was also proximity activation. The Axon body-worn cameras know when they are around other body-worn cameras. If anybody involved at a scene forgot to press a button, when the backup officer arrives, or vice versa, the cameras tell each other automatically to turn everybody on. He noted that the proximity feature was through Bluetooth technology. Responding to Mr. Lindell regarding financing, Mr. Harline stated that they will need to bring back a final contract at some point in Fiscal Year 2022. Mr. Harline noted that there is a chance that they would need to enhance revenue for this and other reasons, but those choices would need to come together with the budget package. Mr. Sudler moved to recommend approval of the proposed Body Worn Camera Program ($799,930.10 over five years) and the evidence manager position ($357,572.00 over five years) needed to maintain the program, as recommended by Staff. The motion was seconded by Mr. Rocha and unanimously carried. Page 40

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 9 D Item #6. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Sudler and carried by a unanimous roll call vote. Review of Expenditures - Dover Police Academy (Actionable Item) Mr. Matthew Harline, Interim City Manager, and Police Chief Thomas Johnson reviewed the background and analysis for Review of Expenditures - Dover Police Academy. Staff recommended approval of the Spring academy expenses, if the State Academy is not a viable option for Spring 2021 and to direct Police Command Staff to prepare a full budget for a FY 2021-22 academy for the budget review process with assistance from the several departments affected. Mr. Taylor expressed his support in ensuring that the Dover Police Department is the agency that is training the municipalities on policing in 2020. Mr. Neil moved to table this item with the understanding that it will come back with facts and figures. The motion was seconded by Mr. Shevock. Mr. Anderson stated that he did not support the motion to table the item. He stated that instead he would support the Staff recommendation because they need to move towards the spring semester, and to authorize Chief Johnson to do the research. He noted that the recommendation does not commit them to the fall, which he was not committed to yet because they do not know what conditions will be. Responding to Mr. Anderson, Mr. Harline clarified that they were not close to having the full accounting for the first semester. He advised that it was an emergency response and they needed to take into consideration what they were going to give up when they ask the state for money from this. Mr. Harline stated that there are other projects in the City and every time they go to the state there are buckets of money and maybe there was money that would go to just the academy. He noted that there may be a good need for a municipal police academy in Dover that is much more focused, but he did not know. Mr. Rocha asked if Mr. Neil’s motion to table the item would hamper conducting a spring semester. Responding, Mr. Harline stated that it would be useful for the Committee to take action with enough time for Staff to plan a spring semester. Mr. Harline stated that right now it looked like it would cost a little over $16,000, which was not budgeted beyond transfer and what they would have spent for training anyways. He noted that they could get as much as $15,000 in revenues, in response. Responding to Mr. Lindell regarding funding for the spring session, Mr. Harline stated that they could be coming close to breaking even since there were no new capital cost. He noted that they would have to transfer some money into training because their overall training budget for new recruits will be larger because they did not originally plan for 15 recruits. Page 41

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 10 D Item #6. Chief Johnson noted that they have had discussion with the Criminal Justice Council about certain portions of the academy curriculum that they currently offer. He stated that they typically try to keep the census for the academy at roughly 25 people. Chief Johnson advised that interest in the Spring session was high and they have received commitments for half, which should get them beyond the $16,000. Mr. Neil withdrew his motion. Mr. Shevock withdrew his second. Mr. Neil moved to recommend approval of the Spring academy expenses, if the State Academy is not a viable option for Spring 2021, and direct Police Command Staff to prepare a full budget for a FY 2021-22 academy for the budget review process, with assistance from the several departments affected. The motion was seconded by Mr. Taylor and unanimously carried. Mr. Shevock moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 7:43 p.m. During the Council Meeting, Mr. Neil noted that they still did not have the expenditures they needed to move forward. He stated that he had raised a series of questions, including whether the academy could be delayed until late spring or summer so that they could have the necessary figures available to them. Mr. Neil also stated that it was important to make sure that they had the staff and enough people from other communities to have this academy. Chief Johnson advised that it was the last week of instruction and they were still compiling all of the information from the first session of the academy. He stated that they had advertised and were slated to run the second session for the academy that was built into their FY 21 plan. The tuition that is captured from that academy will help close the loop on the expenses that were identified preliminarily. Chief Johnson advised that they had a commitment of between 10 and 12 students to supplement the six or seven that will be attending to become Dover police officers. He advised that those positions were awarded to successful candidates within the last week. Chief Johnson stated that the instructor pool would expand to include certified COPT instructors that are employees of other police departments to help spread out the instructional burden over the course of a typical school week. He stated that they anticipate being done this second session not more than 30 days into FY 22. Chief Johnson advised that a subsequent fall session is being deferred to identify the most efficient model and to identify funding sources. He noted that he met with Kent and Sussex County police chiefs and other key State and law enforcement officials to discuss comprehensively sharing assets and adjusting the educational calendar to feature a different academy each quarter of a typical calendar year. Chief Johnson stated that it would give them the ability to get bigger or get smaller as the staffing needs dictate. He advised that they would be looking at enrollment, an efficient model Page 42

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 11 D Item #6. inside their own organization, and the support that they are going to need from outside of the organization. Mr. Neil asked why it was necessary to have the academy in order to have a full staff of officers ready to go. Responding, Chief Johnson stated that he both wanted and needed the academy. He noted that it was part of a larger operational move inside the department. Chief Johnson advised that they were restructuring their training, noting that their current training program is very labor intensive for a short duration in the late winter, early spring of every year. He noted that there would also be a cost reduction by spreading the training around the calendar, allowing more training to occur during normal working hours to defray overtime. Chief Johnson indicated that training around the calendar would prevent skill and knowledge deterioration. Chief Johnson stated that the academy is a key piece because many of the same people that would be on duty instructing the academy would also be on duty the same day on the same shift inside the same budget window, delivering in-service training. And that product of in-service training, which is a COPT mandate, appears to have traction in other departments as a desirable commodity, not only would they contribute to, but they would become a consumer and a customer of. Responding to Mr. Neil, Chief Johnson stated that they would begin analyzing the first academy session after graduation on Friday. He thought that they would be able to provide the financial information to the Controller/Treasurer by the end of the following calendar week. Mr. Lindell suggested approval of the Spring academy expenses, if the State Academy is not a viable option for Spring 2021, and direct Police Command Staff to prepare a full budget for a FY 2021-22 academy for the budget review process, with assistance from the several departments affected, as recommended by the Committee, contingent upon the outcome of the meeting Friday or Monday to analyze the first academy and provide that information to Ms. Peddicord for budgetary purposes. Mr. Anderson suggested bringing the request back to Council at the next meeting and approving it when they have the numbers. Responding to Mr. Anderson, Chief Johnson stated that deferring the request would not interfere with the ability to set things up for the academy in the spring. He noted that the numbers of the first academy, which was done on the fly, will not necessarily be reflective of the numbers that would occur between April and July. Mr. Anderson stated that he supported the academy 100% for the spring; however, he was not comfortable with approving something without the numbers in front of him because it could set a bad precedent to approve something open-ended and sight unseen. Mr. Neil moved for approval of the Spring academy expenses, if the State academy is not a viable option for Spring 2021, and direct Police Command Staff to prepare a full budget for a FY 2021-22 academy for the budget review process, with assistance from the several departments affected, as recommended by the Committee, with the understanding that they still need the figures so that Ms. Peddicord and Mr. Robertson can work with it. The motion was seconded by Mr. Lindell. Mr. Rocha asked if the motion meant that the request was coming back in two weeks once they get the numbers or if they were going to just rely on the Chief and Ms. Peddicord working everything Page 43

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 12 D Item #6. out budgetary-wise. He indicated that he did not see a need to push it forward without satisfying the budgetary needs and stated that he was in full support of the academy. Mr. Neil and Mr. Lindell indicated that the motion was to go ahead with the academy for the spring; however, it would still be contingent upon the final numbers that the Chief presents to them in two weeks. Mr. Neil also noted that they were looking at the next budget and unless something comes up in the next couple of weeks that Ms. Peddicord says they are not able to do the academy on a contingency basis by moving some figures around, he would have the Chief move forward with the academy in April if he cannot move that date back. Mr. Hare advised that he supported the academy and asked if they were going to find the money to do it one way or the other. Mr. Sudler stated that he thought they should wait and get the numbers first and then they would do their due diligence as stewards of the taxpayers dollars. He noted that he was in agreement with the program 100%, but would feel more comfortable having the figures in front of him. Mr. Taylor agreed that they needed to see the numbers, but that they also have to have the utmost confidence in Chief Johnson. He agreed to go forward and adjust if there was a change. Mr. Taylor stated that he believed that Dover was trying to take its rightful place as the leader of reforms and all other avenues of policing. He stated that they should pay if it costs them a few extra dollars because the community has demanded these changes and they will have the opportunity to be the trainer of trainers. Mr. Rocha asked Ms. Lori Peddicord, Controller/Treasurer, how confident she felt budgetary-wise with the academy going forward. Responding, Ms. Peddicord stated that she was in no way trying to deter Council members from making the decision about holding the academy. She advised that it was just good due diligence on behalf of the Council to require balanced amendments of all the departments before they approve them. Ms. Peddicord stated that she understood that they were under an emergency situation when the Chief implemented the fall 2020 program; however, going forward she thought it was a best practice, especially because all other departments are held to the same standard in preparing a request for budget or an amendment to the budget to utilize funds for large projects. Ms. Peddicord noted that she was concerned that holding two semesters of an academy that was never contained within the Chief's budget might send him over budget. She advised that she was willing to work with Chief Johnson to see if they can make it a balanced budget. Mr. Neil stated that he would have preferred that, since they have already had discussions and that he sent out the information to everybody, during this interim there would have been some of those discussions so that they would have had a better idea how close they may be to having it done for a balanced budget year, or whether they were going to need additional funds from somewhere. Mr. Neil asked Chief Johnson where they were with the funding they have and if he thought there might be a shortfall. Page 44

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 13 D Item #6. Mr. Slavin commented that being leaders in the field of training police and being leaders in budgeting and how they manage their finances are not mutually exclusive activities within the government. He noted that the City of Dover has been award-winning with the way they budget and the way they finance their government for many, many years. Mr. Slavin advised that Ms. Peddicord's comments come from a long tradition of being very careful financially about how they spend money. He stated that they require every other department that comes forward with a plan, to go through a proper amendment process of all the costs detailed out and then they have a vote on it. Mr. Slavin stated that it gave him discomfort to be flying by the seat of their pants on this request. He advised that it had nothing to do with the quality of the training or his confidence that the Chief could deliver, but it had everything to do with the confidence that taxpayers are going to have in all of them and how they steward their dollars. Responding to Mr. Hare, Chief Johnson stated that they had made offers to the six new recruits that would be going into the academy. He advised that the positions were approved based on attrition and the implementation of the COP's grant on the schedule that was previously identified. Chief Johnson noted that they had made offers for all of their current openings. He also advised that one individual is a working New Mexico police officer and if his core training meets enough of the Delaware standard, he may be granted reciprocity which would allow them to fast track him on a custom educational plan and he will not be required to attend a full academy. Mr. Neil asked if Chief Johnson had gotten together with his staff to determine if there is money in order to provide the information to Ms. Peddicord so that she has some confidence in the funding. Responding, Chief Johnson stated that his staff was advised in the middle of the previous week to get his this data as quickly as possible. He had hoped to have it available for the Council meeting but, although they did their due diligence, staff was still not confident that they had everything that would be necessary to survive review later on, once the dust settled from the current cycle of training. Chief Johnson stated that their initial projections still appeared to be on track that the anticipated tuition would cover everything that they had done so far. He noted that the only thing that he was not 100% sure on was unidentified overtime that was generated as a result of covering holes in the academy. Chief Johnson stated that he would get that information in to Ms. Peddicord as quickly as possible, so it is accurate. Mr. Matt Harline, Assistant City Manager, advised that the initial numbers from the police department had some holes in them and some assumptions and some errors in the way they did the accounting. He stated that they need a program of education which tells them how many hours they are putting in because they have not counted any hours of staff time for the actual instruction so far. Mr. Harline noted that they were basing everything on the assumption that those officers were not going to be doing anything else in the COVID environment. If those officers will be used when they are needed to be doing other things, then that is where they are going to add to their overtime. Mr. Harline stated that the City is currently at 75% of the budget for overtime. He advised that it was vitally important to have a meeting among staff and the experts in administration, as well as the experts in police to identify the funds to cover the costs. Mr. Harline also suggested that Council members see how the academy matches the certification needs. Mr. Anderson asked if they were talking about an amount of money under $10,000. Responding, Ms. Peddicord advised that, according to the report that was provided during the last meeting, Chief Page 45

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 14 D Item #6. Johnson and the team outlined that they spent $48,000 over numerous line items for various services and or products. She stated that she did not know if Chief Johnson was anticipating that same cost for the spring, or if it was going to be less than that. Ms. Peddicord stated that she was confident that Chief Johnson did not have $50,000 already contained in his approved budget that he could use for the academy. Mr. Hare asked how much it cost to send an officer to the State academy and what Dover was charging for people to come to its academy. Chief Johnson stated that the cost for Delaware State Police Academy was just shy of $1,500 per student and they have been charging $1,000 per student, and the variance is based on the fact that Dover is a commuter academy, not a live-in academy, so they do not have to supply lodging. The Delaware State Police Academy provides three meals each day over the course of about a half a year and Dover does not provide meals beyond water and snacks to make sure that the students do not have any health emergencies during their PT time. Mr. Hare estimated that between tuition and savings realized by training officers in-house they would probably have close to $20,000. Mr. Slavin stated that the number that was most critical was the cost per student when they do it themselves and they cannot even get to that number. Mr. Neil called the question, seconded by Mr. Sudler and unanimously carried. The motion to approve the Spring academy expenses, if the State academy is not a viable option for Spring 2021, and direct Police Command Staff to prepare a full budget for a FY 2021-22 academy for the budget review process, with assistance from the several departments affected, as recommended by the Committee, contingent on the numbers being verified at the next Council Meeting and if the numbers are not verified at the next Council Meeting, then the request will be sent back for further discussions failed by a roll call vote of five no (Sudler, Slavin, Rocha, Lindell, and Hare) and three yes (Anderson, Neil, and Taylor). Mr. Lindell moved table the request for approval of the Spring academy expenses, if the State academy is not a viable option for Spring 2021, and direct Police Command Staff to prepare a full budget for a FY 2021-22 academy for the budget review process, with assistance from the several departments affected, as recommended by the Committee, until the next City Council meeting and pending further information from the Police Department. The motion was seconded by Mr. Sudler and unanimously carried. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Page 46

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 15 D Item #6. COVID-19 Vaccine Information (Dr. Richard Pescatore, Chief Physician, Delaware Division of Public Health) (Informational Item) Due to the absence of Dr. Richard Pescatore, Chief Physician of Delaware Division of Public Health, Mr. Taylor requested that this item be deferred to the next Safety Advisory and Transportation Committee meeting. Mr. Sudler moved to defer this item to the next Safety Advisory and Transportation Committee. Mr. Hare stated that the next Safety Advisory and Transportation Committee meeting would not be for another month and suggested that the item go on the next Council Committee of the Whole agenda as a special addition. Mr. Sudler withdrew his motion. Responding to Mr. Taylor, Mr. Hare stated that the Safety Advisory and Transportation Committee meeting would be a special session during the Council Committee of the Whole meeting of February 9, 2021. Mr. Sudler moved to defer this item to the Council Committee of the Whole/Special Safety Advisory and Transportation Committee meeting of February 9, 2021. The motion was seconded by Mr. Hare and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Sudler and carried by a unanimous roll call vote. Update on Social Professional/Law Enforcement Collaborative Police Chief Thomas Johnson provided an update regarding the Social Professional/Law Enforcement Collaborative. He advised that the two basic issues are funding and identifying appropriate partners to ensure that the threat to service disruptions would be minimal. Chief Johnson stated that they had identified several sources that would allow them to have more than one person submitting a plan and a process for them to evaluate as a resource for the community, but also something that was going to function well with the community policing unit. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Shelton and unanimously carried. Meeting adjourned at 8:53 p.m. UTILITY COMMITTEE The Utility Committee reconvened at 8:54 p.m. with Council President Hare presiding. Page 47

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 16 D Item #6. Update on Stormwater Design Projects (Informational Item) Mr. Matthew Harline, Acting City Manager, provided an update on the Stormwater Design Project. Update on Silver Lake Dam Inspection (Informational Item) Mr. Matthew Harline, Acting City Manager, provided an update on the Silver Lake Dam Inspection. Update on the Decommissioning of the McKee Run Power Plant (Informational Item) Mr. Matthew Harline, Acting City Manager, provided an update on the decommissioning of the McKee Run Power Plant. During the Council Meeting, Mr. Anderson expressed concern that they have not had discussions about what they were doing with the decommissioning for about four years. He requested that 45 minutes be allocated on the Utility Committee agenda sometime in March to discuss a utility strategy. Mr. Harline provided a brief update on the City’s utility activities over recent years, including The Integrated Resource Plan, the RFP for alternative energy, the RFP for managing the VanSant turbine, key steps moving forward on the RFP for the decommissioning and the voluntary cleanup program for the McKee Run Power Plant, contracts for capacity, and the PJM market. Mr. Anderson moved for acceptance of the report, seconded by Mr. Sudler and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 9:02 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 9:02 p.m. MONTHLY REPORTS - DECEMBER 2020 By motion of Mr. Neil, seconded by Mr. Sudler, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council's Community Enhancement Fund Report City Manager's Report City Planner's Report Fire Chief's Report (November and December) Police Chief's Report Page 48

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 17 D Item #6. Mr. Lindell advised members that he requested Ms. Lori Peddicord, Controller/Treasurer, to review the Controller/Treasurer’s Budget Report in an effort to establish some communication between City Council members and her department, especially when it comes to the budget. Ms. Peddicord provided a brief overview of the Controller/Treasurers Budget Report and advised members that she wanted to make sure that they are providing as much information as Council needs to make good decisions on the City’s financial standings. Mr. Lindell moved for acceptance of the report, seconded by Mr. Anderson and unanimously carried. CITY MANAGER'S ANNOUNCEMENTS Mr. Randy Robertson, City Manager, thanked members for the invitation to join the City and for their confidence in him. He stated that he understands the challenges and looks forward to the opportunity to work in partnership with all the department heads, specifically the police. Mr. Sudler thanked Mr. Robertson for accepting the offer to be a part of the City of Dover Government and noted that he looked forward to working with him. Mr. Hare thanked Mr. Matt Harline, Assistant City Manager, for the excellent job he did as Acting City Manager. Mr. Harline announced that they were still working on reopening plans for March 8, 2021. He noted that as of the previous Friday, they had three active infections on staff, bringing the total to 55 so far. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Hare announced that he would like to have an update on the Diversity and Inclusion Study at the next Council meeting, including what has been done as far as the implementation of it for hiring practices and educating current employees about it. Mr. Hare announced that he was considering holding a retreat in March and requested members to share their opinions on the retreat. Mr. Taylor wished the citizens of Dover Happy Black History Month and welcomed Mr. Randy Robertson to the City. Mr. Taylor, noting the newspaper article that was less than positive, apologized to the citizens of Dover for the unprofessional and poor manners when it came to the decision to put a salary adjustment presentation ahead of the number one topic in the world, which was COVID and the COVID vaccine. After a lengthy discussion, Mr. Sudler suggested having a mediator at the retreat to sit down with individuals with opposing ideas to respectfully agree to disagree or come to a resolution that they can agree on. He stated that Council members have to uphold their code, composure, professionalism, and dignity. Page 49

CITY COUNCIL MEETING OF FEBRUARY 8, 2021 PAGE 18 D Item #6. Mr. Anderson announced that eight families were displaced by a fire in Woodcrest Apartments. He extended prayers and thoughts to each of those families and encouraged people who would like to help to look up the Choose Joy charity or the local chapter of the Red Cross. Mr. Anderson also gave praise to the Fire Department that responds so well, so professionally, and was able to get the fire under control in 30 minutes and save the rest of the building with no casualties. He also recognized the organizations on the ground that are helping those particular families that need help and referred to his Facebook page for more information. Mr. Slavin extended an apology to Councilman Taylor for interrupting him and stated that he was certain they could work together to come to a resolution on the issues. Mr. Neil moved for adjournment, seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 9:23 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of February 8, 2021 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2021\02-08-2021 REGULAR.wpd Page 50

D Item #7. Economic Development Committee Minutes November 10, 2020- 4:00 p.m. The Economic Development Committee Meeting was held by video conference on November 10, 2020 at 4:04 p.m. with Mayor Robin R. Christiansen presiding. Committee Members present via video or telephone were Councilman David Anderson, Kim Adams, Clayton E Hammond II, Dave Hugg, and Diane Laird. Matt Harline Acting City Manager sat in Donna Mitchell’s vacant position. Councilman Roy Sudler was not present. Mayor Christiansen stated, the meeting will not be called to order at this time due to lack of quorum. There are no action items that require a vote; proceed to Central Delaware Chamber of Commerce update from Judy Diogo. CENTRAL DELAWARE CHAMBER OF COMMERCE - UPDATE JUDY DIOGO. The Central Delaware Chamber of Commerce (CDCC) – has been in existence for 101 years. The Essential Resource for the Development of Businesses in Central Delaware. As Kent Economic Partnership (KEP) brings in the businesses CDCC is the resource that helps them develop and grow their business by making sure they have the right connections, vendors, and services they need to support their product or service. CDCC is the only accredited chamber in the State of Delaware. 5 Star Accredited Chamber by the US Chamber two times: 2013 and 2018.There are 7,779 chambers in America, the 5-star accreditation puts Central Delaware Chamber of Commerce in the top 1% of chambers in the United States of America. The accreditation is the internal audit for how CDCC looks at all programs and opportunities that they offer, they are graded by other chambers in the United States. CDCC operates under four pillars: • Education - includes Coffee Coaching, Leadership Central Delaware, Young Professional • Legislation - monitor at Federal, State, County and School level. Heads up, this morning received draft legislation that will be presented in January to increase minimum wage. Discussions on legalization of recreational marijuana is something to watch. Both have extremely negative impacts on business community. • Marketing - resource guide - everything happening in Central Delaware schools, medical facilities, restaurants, hotels, retail market, taxes, demographics, information for people new to area on how to get driver’s license, what is your tax structure, provides a lot of Page 51

Economic Development Meeting of November 10, 2020 PAGE 2 D Item #7. information for current and new residents. Kent County Dover Map and Chamber Connection Newspaper monthly, and variety of enews publications especially for Covid. • Networking - CDCC hosts 74 plus events and programs a year. Currently have a staff of 5 individuals, budget is just over $600,000 and CDCC raised every dollar. CDCC does not receive funding from the state or county; revenue is derived from membership, events/programs and publications. A Snap-Shot of the organization - From January 2020 to now. . . • 21 Ribbon cuttings, five scheduled for Nov. and Dec. • 2 Groundbreakings • 5 Star Journey Maps - 95 individuals/65 companies (2019 July to current) • 97 New Members • 90% Retention Rate • Total Members: 844 (which represents over 32,000 individuals) • Lost 19 Members since April and all are Covid related losses due to financial reasons or deciding to close their business. Member Outreach: • New Members: 537 businesses contacted/ visited (2019 July to current) • Current Members: 1,380 contacted/visited (2019 July to current) New Initiatives in 2020: • Emerging Employee Expo (E3) was held in February 2020. Is a traveling job fair, job shadowing and internships is an effective and efficient way for employers and potential employees to connect! Held 3 programs at Wilmington University, Wesley College, and Delaware State University total of246 students attended, and 16 businesses participated. Plan was to coordinate this in the fall of 2020 at the high schools in the fall and colleges in the spring of 2021; has been pushed to 2021 due to Covid. • Started Home & Garden Show at Harrington Raceway & Casio, in February 2020 there were 50 vendors and over 500 attendees. CDCC is hoping to do this again next February; working on a plan to submit to the Governor for approval. COVID: GOAL – to provide the most up to date information to our members and provide them with the programs, products they need to remain in business! • Increased our publications – added 5 new enews publications (bulletin every day 11 a.m. contains everything COVID, Governor’s orders/grants/PPE, specialty publications, restaurants, hotels, non-profits, banks, and retail – purpose to keep our members in front of people – so many changes to hours and days of operations) • Produced a Getting Back to Business Covid Guide • Established a Task Force that includes representatives from each industry sector. Page 52

Economic Development Meeting of November 10, 2020 PAGE 3 D Item #7. • Created and distributed 100 Getting Back to Business Starter Kits valued at $350.00 each - City of Dover (Thank you) Kent County Levy Court, Calpine, State Janitorial, Procter & Gamble, W.B. Mason, Staples, and Chesapeake Utilities • Coordinated the efforts of the Association of Chambers of Commerce in Delaware – an association comprised of the 14 chambers in the State. Weekly meetings with the Governor – then his staff – occasionally he will join us now. Goal to get our businesses open! • Created a new educational series: Real Help in Real Time – experts sharing necessary information for to get through COVID – resources, tools, etc. • # of Businesses in Kent County who have applied for Relief Grant – 604 applied/212 approved/$6.3M • # received PPP – for the State – 9,490 applied/ $502M received • # received Help Grants – Kent County 61 received funding $737K Chamber Pivot – we had to reschedule some events and cancel others. Use the COVID guidelines – screenings, temperature checks, health questionnaires. • Have hosted Legislative Luncheon – live on Facebook – reached over 16,000 people. • Held Awards for Excellence Celebration had 150 people attend. • Held our Holiday Gift Auction (to promote shopping locally) –a completely virtual format with the Live Auction – Live Streamed. • Host Sunset Business Mixers outside as much as possible. Now with colder weather will have to move back inside. • Coffee Coaching – Young Professionals Program – in person and via Zoom • State of the Base Briefing – November 23rd – in person w/restricted numbers. Will also be on FACEBOOK LIVE. • Holiday Party in December – The entire restaurant – restricted numbers. • Capital Briefing – in person – restricted numbers. • Economic Forecast Breakfast – in person - restricted numbers. • As for larger events, not certain what 2021 will bring. CDCC will have to make a call in January on all of those. Diane Laird congratulated the Central Delaware Chamber of Commerce on their accreditation. Linda Parkowski stated the Central Delaware Chamber of Commerce has been doing an amazing job. She wanted to commend the Chamber on the job they are doing, and it is an honor to know and work together. At 4:21 p.m. Councilman Anderson noted we had quorum. Mayor Robin R. Christiansen called the meeting to order. ADOPTION OF AGENDA Page 53

Economic Development Meeting of November 10, 2020 PAGE 4 D Item #7. Mayor Robin R. Christiansen called for a motion to adopt agenda. Councilman David Anderson moved for adoption of agenda, seconded by Diane Laird, unanimously carried. (Councilman Roy Sudler absent) KENT ECONOMIC PARTNERSHIP- UPDATE GIVEN BY LINDA PARKOWSKI Kent Economic Partnership (KEP) changes its outward name to Choose Central Delaware to match the theme of the Central Delaware Chamber of Commerce; this has proven to be beneficial. Thank you to the City for their contribution, without it KEP could not provide the programs they have now. Kent Economic Partnership is a Public Private Partnership between the Kent County Levy Court, Municipalities in Kent County, Greater Kent Committee, and Business leaders. Central Delaware covers all of Kent County from Smyrna to Milford. Economic Update: GKC Commission Economic Analysis Study of Kent County has been the blueprint for Kent Economic Partnership (KEP). KEP follows the date received from the study, it tells them what to do and they follow it. KEP is targeting small to medium manufacturers, distribution-logistics, and health care. KEP is targeting these industries through a complete rebuild of their website with identified ready sites, target marketing, and site selectors. KEP is out in the community throughout central Delaware. They have attended 9 conferences and trade shoes. KEP is putting advertisements in site selector magazine. Have attended Deal Makers Conference in DC and Philadelphia; the largest retail commercial conference on the east coast. 2020 Economic Profile- everything businesses doing business need to know • Shannon Heal has been with KEP for 2 months, she has a degree in business development, and provides updates from communities. • Through the new website KEP is getting calls every day. Website is bringing results allowing to search parameters and create reports. This week alone Linda has created 4 reports each containing 20 + sites and is touring with a company tomorrow. To target business outside of Delaware, KEP is using site selector. To update locals on what is going on they are using social media. • Marketing Materials for web and print: o All contain pictures of sites per each category, opportunities, incentives, and contact information  Warehousing & Distributing Opportunities in Central Delaware  Shovel Ready Sites  Opportunity Zones in Central Delaware  Central Delaware Downtown Development Districts • Town Managers/Brokers Meeting- Meeting with Commercial Real Estate to find out what everyone can do better and how to assist brokers in marketing central Delaware. • Hosted Planners meetings-standardize forms and procedures between municipalities. Promote more communication between the County and Municipalities. • Dover Town Manager Quarterly Meetings Page 54

Economic Development Meeting of November 10, 2020 PAGE 5 D Item #7. • Business Retention and Expansion through planned site visits with existing companies to asses needs and identify potential suppliers that may be able to target. • Horsepond-Lafferty Land Industrial Area- Shannon is compiling list of businesses in industrial parks and composing a letter to introduce businesses to the Kent Economic Partnership/City of Dover. • Touring Sears Building with Dave Hugg and Mayor Robin R. Christiansen. • Kent County Broadband Committee- looking at affordability and accessibility. KEP has heard from all major companies will make recommendations to Kent County Levy Court and State Legislatures by year end 2020. • Conducting Transportation Study- East West Freight Route and Dover Freight Study • Rockport 2.0 analysis of County and Milford, Smyrna, and Dover. Current analysis does not include workforce, this analysis will account workforce in selection of Target Industries. • Since Covid KEP has started doing Virtual Tours of Dover Playtex Site, Maxim Site in Dover, and Harris Manufacturing Site in Smyrna. Will be setting up more virtual tours of other properties. Included testimonials of Edgewell and Kraft Heinz • Site Selector o November-December 2020- Food Processing Site Selector host RFI-eligibility for food processing. o Early 2021 Site Selector will visit for 3 days, will be coaching seminars, touring municipalities, and industrial areas to help decide who to target. • Sites submitted for projects: o Garrison Oak Business and Technology Center, Former Reichold, Tudor Properties, 1250 W. North Street, Mast Warehousing, Lafferty Lane behind storage, Blue Hen Pad Sites, and Empire Dover Center. • Civil Air Terminal Updates- Market analysis has been completed and will be out January 2021. • Businesses gained: o Independent Metal Strap, NVP Shoreline, USA Fulfillment, Avalon and Project Cape. Judy Diogo states that we have come such a long way in the matter of a year. People, businesses, and the whole team are bringing in is very good for Kent County. Things are happening here other counties and states are not even near us. Linda Parkowski contributes this to everyone working together the municipalities, Chamber of Commerce, Greater Kent Committee, and town officials. CITY OF DOVER PLANNING- UPDATE GIVEN BY DAVE HUGG, DIRECTOR OF PLANNING AND COMMUNITY DEVELOPMENT • Key word is Partnership, various levels of government working closely together with each other. Secondly developing close, trusting relationship with commercial brokers, realtors, and property owners. When one of person gets a phone call, we are all communicating to make a concerted approach. The two freight studies going on are Page 55

Economic Development Meeting of November 10, 2020 PAGE 6 D Item #7. critical to solve transportation issues in Kent County both in east west improvement to get goods and services and to the 301 corridor and bay bridge. Ability to move traffic, employees, freight through route 1 corridor between garrison oak and air base on east side. Will need state to help build necessary road improvements. Garrison oak connector is the City number one priority. City’s phones are ringing every day. Need to start thinking about other industrial parks, spec buildings, things that make Dover more ready when people call, they need a site and need it quickly. • U.S. Corrugated - leading in the country. A lot of high-profile business operation, a lot of research and development, leader in technology. Located in New Jersey and coming to Delaware. 450,000 sq. feet 150 160 jobs, 80 million plus investment. Dover had rezoned Kesselring site to industrial site, 30 plus acres access designed and on the railway. Rail access directly into building. Planning commission approval preliminary site plan on October 19, 2020. Worked through identifying codes and effective dates including 2 that will change at state level to get application in. Today they are looking for confirmation letters from city to supply water sewer and electric. The City is working on getting those to them. Hoped to break ground this month, will by the end of the year start work on foundations and set up erosional control. Operation to Mid to 3rd quarter of next year. This is big win for Dover. Still getting inquires about Garrison Oak as well. • Councilman Anderson thanked Mr. Hugg for presenting and asked if there are inquiries in the corridor including Garrison Oak? Dave Hugg stated that we are getting regular inquiries for distribution, Logistics particularly interested in Lafferty, Horsepond, Route 1 corridor trying to promote old Ridgley street Playtex location underutilized industrial location with rail access and utilities. Commercial standpoint inquiries, restraint is in turmoil loose one gain one, route 13 corridor doing well, office building on the books Bay Road, Delaware Solid Waste Authority, Montblanc Drive off College Road, McKee, new facilities around Eden hill including residential. Interest is seen across the board. • Mayor Christiansen stated new family court in planning, new post office on queen street those two projects plus rehabilitation family court building to house homeland security. 3 anchors downtown area to assist in revitalization and upgrade the downtown development district. A lot of project in the works that will add to the city the number of people making inquiries are moving in the right direction with the help of the people on this call. • Linda Parkowski thanked the Mayor; extremely Economic Development friendly. Want to thank him for positive attitude, out of the box thinking, and letting them do their jobs. • Mayor Christiansen stated part of the job of Mayor and Council is to be extensible to constituents and people who want to come here. For such a long time we sat on the side lines, particularly all of Kent County, and hid that shining light of opportunity under a basket. We are in business to do business and we are moving dirt in Kent County and the City of Dover. We have been the stepchild for to long, we have a lot to offer, ideal location, and our best days are yet to come. • Dave Hugg called on Diane Laird for Downtown Updates. • Diane Laird responded with 33 West closing; Brandon wanted to expand his wings for some time. There is a struggle of getting enough seats to be able to fill them. Brandon has Page 56

Economic Development Meeting of November 10, 2020 PAGE 7 D Item #7. food truck that is operating well, will participate in the First Friday event in December. Working with Dave Hugg to find a replacement quickly for 33 West. Inspections even between same category business need a full round of inspections. Tina of Tina’s Time of Treasures won an award, she is the only one in the state. Received Hart Beat of America Grant. Allows her to build ecommerce platform and website. She is selling clothing and some gowns and pocketbooks over $1,000.00. Architectural for Artisan Market by Biard Pharmacy has been vacant for 7 years. Strong primary tenant for signed agreement, architectural going to Dave Hugg tomorrow. Have 10 sub letters on board, will be one cohesive store, no stalls, a high class market. Like to see open by early to mid-December. o Shops that have not opened, the pizza parlor. o Parking MOU signed- 6-month process to develop and implement paid parking. Good and steady parking comprehensive smart solution that city and towns across the country benefit from. MAYOR’S ANNOUNCMENTS NEXT MEETING DATE: December 15, 2020 at 4:00 PM via ZOOM Mayor Robin R. Christiansen called for a motion to adjourn. Councilman Anderson moved for adjournment, seconded by Diane Laird, unanimously carried Meeting adjourned 5:21 p.m. Page 57

D Item #8. Economic Development Committee Minutes December 15, 2020- 4:00 p.m. The Economic Development Committee Meeting was held by video conference on December 15, 2020 at 4:00 p.m. with Mayor Robin R. Christiansen presiding. Committee Members present via video or telephone were Councilman David Anderson, Kim Adams, Clayton E Hammond II, Dave Hugg, and Diane Laird. Matt Harline Acting City Manager sat in Donna Mitchell’s vacant position. Councilman Roy Sudler was not present Guests in attendance are Tina Bradbury, Monica Leblanc, Donny Legans, Judy Diogo, and Rachel Rigolino. WELCOME At 4:00 p.m. Mayor Robin R. Christiansen called the Economic Development meeting to order. ADOPTION OF AGENDA Mayor Christiansen called for adoption of the Agenda with the amendment of adding item 2a Adoption of Minutes. Councilman David Anderson moved for adoption of Agenda, seconded by Diane Laird, unanimously carried. (Councilman Roy Sudler absent) ADOPTION OF MINUTES Mayor Christiansen called for adoption of the November 10, 2020 Minutes. Diane Laird moved for adoption of Minutes, seconded by Kim Adams, unanimously carried. (Councilman Roy Sudler absent) UPDATE FROM TINA BRADBURY, DOWNTOWN DOVER PARTNERSHIP-SMALL BUSINESSES AND RESOURCES AVAILABLE. Small Business Saturday was a record sales day for all the businesses downtown. Stores were happy to see liveliness on the street, stores reported sales were up, and some reported it was their highest sales ever for Small Business Saturday. Merchants have reported weekdays are slow, but weekends have been very busy. The Market was not present this year due to Covid, which did not bring in more crowds. Incentives for shopping gift cards, 6, 100-dollar gift cards (4 from Downtown Dover Partnership and 2 donated from Mayor Christiansen) were raffled off. Included sales from black Friday to Cyber Monday, receipts could be emailed or texted. Downtown Dover Partnership (DDP) did a Facebook live throughout the stores, customers saw the live videos and purchased online or called the store to make a purchase. Gift card incentive went so well DDP did it for Capital Tree Holiday Celebration, auction was last Tuesday with 3 additional winners. Current gift card incentive is going on now until Christmas Eve to text or email receipts for entry. Market dollars were given for Restoring Central Dover, Resident window decorating contest,150 dollars a week going back into downtown. Page 58

Economic Development Meeting of December 15, 2020 PAGE 2 D Item #8. Diane Laird clarified that the Market was held during the summer. Tina Bradbury stated it was smaller, during the summer but was not able to put in place for Small Business Saturday. Delaware State University (DSU) grant program for website pilot, 8-12 recipients will be accepted and provided with assistance making an ecommerce site, training and assistance for up to one-year, small minimum fee after that. Dover Alumni Chapter of Delta Sigma Theta offering 150 dollars to new or existing businesses not a grant. Councilman Anderson is looking for letters of support his movement on electric deferment. Delaware Small Business Development Center (SBDC) on December 17 at 4pm will hold a free webinar to help businesses with challenges, anything from pandemic to racial equality. Paycheck Protection Program (PPP) loan forgiveness program detail are currently out from the Small Business Association (SBA), more info coming in changes and what is forgiven. Current restaurant signage is coming out and is available on the Division of Small Business website. Signage is to put on doors and tables as requested by Governor Carney. The Delaware Relief Grant is closed. Looking to help people who applied the first time around that did not receive funds as well as applications that were submitted by the deadline of December 4, 2020. Will assess a need to reopen but as of now is closed. Kent County still has money left for $500 grants that are available. Window decorating contest for people’s choice, Parking Meeting coming up in January, marketplace option at Bayard plaza spot, and occupancy of Mr. Lee building. Tina Bradbury asked Councilman Anderson if the letters of support were due tonight December 15, 2020. Councilman Anderson said that is correct and if people will find it valuable, he would like the other Councilman to see that. Tina Bradbury, states if their businesses are closed Merchants are still charged that flat rate. Is this something that will be waived or just deferred? Councilman Anderson state that businesses that are totally impacted, lost revenue, or closed, if that is the case and they qualify the entire bill will be deferred until they can get on their feet. Tina Bradbury says one of the arguments is they wish it was a true reading and not a flat rate. Matt Harline, Acting City Manager states, most people have some electricity use, there is also a meter charge that is charged to everyone. The deferment is for all bills, that will include water, sewer, and trash so it will be the whole bill. The business will have up to two years to pay it back, the whole thing will be forgiven, and no bill will be charged during that time if they sign up and qualify. The City has set aside 50,000 dollars for this and the amount to be allotted will be the projection of use through October. Diane Laird add to Small Business Saturday update that Tina Bradbury works with Merchants to come in for help, new businesses, potential new business, SOD grant, artisan market, Mr. Lee building, New Tax business is in the downtown. 33 West closed the food truck was very active at the first Friday in December from 11:30 to 7:30. Page 59

Economic Development Meeting of December 15, 2020 PAGE 3 D Item #8. Tina asks Matt Harline and Councilman Anderson to take a look at food trucks in the Downtown, to look at the code to make it easier for the food trucks to come in spiritic shifts. Diane a business owner who had an issue is now closed for lunch. Tina Bradbury has approached Dave Hugg who is looking into code. Matt Harline asks, were the objections health issues or not allowed the way ordinance is written. Tina Bradbury stated it’s the way the ordinance is written. Tina said the second factor is getting restaurants on board. Councilman Anderson said the original proposal allowed 10 trucks. Tina Bradbury said she would like to bring it forward after the New Year. Tina Bradbury believes this will help the businesses downtown if someone is serving lunch. UPDATE FROM MONICA LEBLANC KENT COUNTY ASSOCIATION OF REALTORS ON REAL ESTATE THROUGHT THE PANDEMIC. Kent County market is holding steady. Commercial market at this time with restaurants and businesses having to close the Commercial Market has held its own. The rental market in Dover most properties are 1,000.00 and up. The lower market for workforce people in Dover is full right now. The average day on the market for area code 19904 is 35 days and area code 19901 is 44 days. The average price of 19904 is 230,000 and for 19901 is 225,000. The market in Kent County have a year and eight-month supply. In the Dover area is a little shorter. Homes are moving quickly. Offers are coming in within a day to a week. Market is holding good for this time of year the Governor allowed them to continue to operate. Agents are not doing open houses or brokers openings. Mayor Christiansen asked if Dover is getting any people from out of state moving in? Monica Leblanc states that tons of people from out of state are purchasing and leasing. There is a lot of movement in healthcare divisions example, remote nursing a lot are renting in Dover and down in Lewis to be near the hospitals. People are transferring down to Dover from Walmart and Amazon coming from New York, New Jersey, Pennsylvania. Diane Laird asks, if you do Commercial Real Estate or do people consult about small business relocation? Monica stated we have a lot of construction from the southern region Tennessee, North Carolina, South Carolina, and Florida. Diane Laird responded, if you would like tours of downtown buildings, we would be happy to help particularly service or retailors. Dave Hugg, average price 220-230-dollar range what housing short falls are you seeing? Monica Leblanc, first time home buyers, do not have enough homes under 250 average. Selling homeowner has razor tax. if selling must pay it and when buying have to pay it again. In the county alone average is 252,000 and most new construction is over the price range for first time home buyers. Dave Hugg asks what about older houses 25-50 years old is there any interest? Monica Leblanc, yes, some in old Dover area, down State Street and. Lotus Street. A lot are from out of state and paying cash for these homes. Dave Hugg a lot of investment has been made in Old Dover, New Street, Queen Street, old central part near NCALL, Habitat, Milford Housing and others. Hoping there is a tipping point that as new properties get built those neighborhoods become more and more marketable are you finding that’s the case? Monica, no there is just a Page 60

Economic Development Meeting of December 15, 2020 PAGE 4 D Item #8. stigmatism in that area. Locals shy away from it and maybe some out of state that will come in but not a lot of activity in that area. UPDATE FROM DAVE HUGG THE DIRECTOR OF PLANNING FOR THE CITY OF DOVER There is a lot going on in Dover right now despite pandemic and overwhelming economic conditions. Commercial seems to be doing reasonably well and residential is doing better than I expected it to at this point in time. New business investment particularly in manufacturing and health care. The box plant will not be called U.S. Corrugated they will be coming up with a new name. Except for Closure DNREC Sewer Public Notice in about eight or nine days all the permits required to allow them to do work have all been issued and approved. They will be moving dirt soon, they have not settled on the property yet hope to happen this week. Other projects going on, we had a meeting with Kent County Family Court moving forward with land acquisition, property assembly, and early site plan work. Staff met today with Proctor and Gamble for warehouse expansion. I understand that a furniture stores has signed a lease and submitted plans for the old Toys R Us store out on the highway, this has yet to be confirmed. Furniture is an area we are under represented in the retail market. A lot of office activity, State Police Head Quarters is almost to completion out on Bay Road. Post office the steel is up and moving well. Somewhere in the planning and permitting stage is the Delaware Solid Waste Authority office building near Chesapeake. A new office building that has planning and permitting approval at Scarborough Road. Talking with people on a spec office building on Bay Road near American Legion. On Friday last week we had a company in town to do a site visit with Kent Economic Partnership (KEP) and some of us for potential manufacturing site in Kent County very impressed with Garrison Oak. We market as hard as we can as a shovel ready site one of the few in Kent County. Sometimes it is interesting to find out what you don’t know about you know. KEP, Dover, and Smyrna met with a Site Selector about a month or so ago to figure out what they do, how do they look at an area, what do they look for. KEP provided funding and we hired a gentleman who is in the food and beverage site location business. He ran us through a mock exercise pretending he had a large food and beverage manufacturer looking at Central Delaware. This last week we had a lot of assistance from a lot of people. Thank you, Rachel Engle by the way. We put together an RFI response we will know by Thursday what our grade is. Really brought home how sophisticated these site selectors are and what they are looking for. How critical it is for Dover to be on the leading edge to being able to provide information to people making decisions now not in a year, but weeks and months. Otherwise, the Economy of Dover is doing well. Councilman Anderson, Mr. Hugg do you know the unemployment rate is in Dover Metro right now? Dave Hugg, states that the last data he looked at it was in the teens and does not believe that to be accurate right now. ANNOUNCEMENTS Councilman Anderson wants to encourage people to tune in tonight at 6:00 p.m. to the Council Committee of the Whole. Mayor Christiansen states we also have Parks and Recreation workshops that will be available virtually. Diane Laird states if you have any last-minute Christmas shopping to do please do it downtown, they would appreciate your business. Page 61

Economic Development Meeting of December 15, 2020 PAGE 5 D Item #8. NEXT MEETING DATE January 12, 2021 ADJOURNMANT Mayor Robin R. Christiansen called for a motion to adjourn. Councilman Anderson moved for adjournment, seconded by Diane Laird, unanimously carried Meeting adjourned 4:38 p.m. Page 62

SPECIAL SAFETY ADVISORY AND TRANSPORTATION COMMITTEE D Item #9. A Special Safety Advisory and Transportation Committee Meeting was held by video conference on February 8, 2021 at 6:45 p.m., with Chairman Taylor presiding. Members of Council present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Lindell and Council President Hare. Mayor Christiansen was also present. Mr. Wagner and Mr. Shelton (Safety Advisory and Transportation) were absent. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. COVID-19 Vaccine Information (Informational Item) Mr. Taylor introduced Dr. Richard Pescatore, Chief Physician of the Delaware Department of Health and Social Services (DHSS), Division of Public Health (DPH). Dr. Pescatore noted that Lieutenant Governor Bethany Hall-Long and Ms. Lisa Henry, Chief of Community Health Services of DHSS, DPH, were also present via video or telephone. Dr. Pescatore stated that they know with the COVID-19 vaccine, while it was developed quickly and safely harnessing technology that has been in development for the past 10 years, ever since the first SARS-1 epidemic. It utilizes a number of proprietary and cutting edge technologies that allow them to bring this safe and efficacious vaccine to the public. He advised that he would also speak about the rollout of the vaccine in Delaware and how much they were striving to ensure that the vaccine finds its ways into the arms of as many Delawareans as possible, while doing so quickly but safely, and doing so in a way that is representative of the racial and ethnic makeup of the state. Responding to Mr. Taylor’s questions regarding the COVID-19 Vaccine, Dr. Pescatore provided the following information: • A simple way to explain the vaccine is to think of it as a picture. One of the ways in society people prepare for encountering really anything is with a picture, so that when people see that thing in real life, people know how to identify it and make moves on it. That is all a vaccine is, a carbon copy, a picture of what the disease or the virus that causes COVID-19 is. • This vaccine was developed quite quickly, using a new technology that has been in development over the past decade. That technology uses greasy soap bubbles or lipid nanoparticles, which the very basis of the vaccine is made up of. The manufacturers of the vaccine looked for the genomic sequence of the vaccine in messenger RNA (mRNA), genetic material that makes up part of the virus. Manufacturers inserted that mRNA inside of those soap bubbles, so that the body could manufacture pictures of the Coronavirus, so that should someone be exposed to it in real life, their body knows how to combat the Coronavirus and keep them safe at all times. • About 25%, nearly a quarter of people who get these vaccines, will experience side effects. Most often that is pain or tenderness at the injection site, just like any other vaccine that they have received in their life. The other adverse reactions that have been reported include tenderness and swelling of lymph nodes in the area or underneath the armpit, some redness in the area or general side effects, including fatigue, headache, achy muscles and joints, chills, nausea, and vomiting and fever. Page 63

COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 8, 2021 PAGE 2 D Item #9. • The side effects have been described whether someone uses the Moderna vaccine or the Pfizer-BioNTech vaccine, and are universal across both of these different vaccine candidates. Developing the side effects has no import as to the strength or difference in the immune response that one may receive and none of the side effects have been reported as debilitating or lasting more than a day or two. • This type of vaccine is a mRNA vaccine and is one that does not insert the Coronavirus into the body in any way, shape or form. Many people are familiar with the flu vaccine which in some years and in some manifestations is a live virus or killed or attenuated virus vaccine. Now, that is not what this vaccine is. This is simply a vehicle that has been created by the manufacturers of the vaccine and that vehicle is a cell made out of fat particles and that fat particle has mRNA or genetic material that has been implanted into it and that genetic material tells ourselves to look for something called the spike protein, a sort of signature of the Coronavirus that the body can recognize as an invader and something that it can attack. • Regarding efficacy, two studies when they report about 94% to 95% efficacy is for the development of COVID-19 of any severity, a cough, shortness of breath, a fever of any way, shape or form. They can redefine that efficacy endpoint and ask what is the most important to me, is it the development of any Coronavirus whatsoever, or is it the development of severe or debilitating Coronavirus. Both vaccines demonstrated 100% efficacy in preventing hospitalization or death and when they look at every vaccine that has yet been developed, the Pfizer vaccine, the Moderna vaccine, and early data on the Johnson & Johnson vaccine, which they believe may be approved in the coming weeks, all three of those vaccines have demonstrated 100% efficacy in preventing against hospitalization or death. Responding to Mr. Neil, Dr. Pescatore stated that information regarding both the Pfizer and the Moderna vaccines, data and results of all of their trials have been published in the New England Journal of Medicine, and those trials have been poured over by scholars all over the country. The data has been extrapolated into the lay press and discussed in the community, but the hard data, the official results of the trials are available on the New England Journal of Medicine website, free of charge to all who care to look at. Ms. Henry noted that they have taken what Dr. Pescatore has said and synthesized from the scientific studies and put it into Frequently Asked Questions (FAQs) and fact sheets that can be distributed to the public. Mr. Sudler asked on a scale of one to ten how identical is the DNA to the point where the body would recognize that similarity and activate the defense mechanism. Responding, Dr. Pescatore stated that the vaccine carries RNA (ribonucleic acid) which is different than what the body holds in cells which is DNA (deoxyribonucleic acid). Dr. Pescatore stated that the RNA in the vaccine is immediately taken by the body’s ribosomes and produces proteins that resemble proteins that are on the face of the Coronavirus. He noted that when it comes to that, it is a 10 out of 10 that the body is able to recognize that Coronavirus protein through the mRNA that is in the vaccine. Dr. Pescatore advised that RNA, in no way, shape or form, interacts with the body's own DNA, and in no way, shape or form can it alter the body's own genetic code. RNA is inherently extremely unstable and as soon as it is injected into the body the ribosomes begin to produce that Coronavirus spike protein, that mRNA degrades and disappears, and in no way enters the nuclei or the nucleus of the cell. Page 64

COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 8, 2021 PAGE 3 D Item #9. Responding to Mr. Sudler, Ms. Henry stated she would send the link to the fact sheets previously mentioned after the meeting. Responding to Mr. Anderson’s questions, Dr. Pescatore provided the following information: • For the Pfizer shot, the second shot is due 21 days after administration, and for the Moderna shot, the second shot is due 28 days after administration. In the past few weeks, they have received notice from the Center of Disease Control and Prevention (CDC) that the second shot can be delayed up to six weeks following the first, that is 42 days. • Second shots can be obtained from a number of locations and pharmacies across the state, including Walgreens, Rite Aid, and CVS, even if someone did not get their first shot at that location. • DPH is working every day to increase access points for second shots, and promises that they are committed to ensuring that all individuals receive their second shot within that 42-day timeframe. • Looking at side effects and adverse reactions to the vaccine, there are a number of ways in which that is monitored, actively, through a system called the Vaccine Adverse Events Reporting System (VAERS), and passively through a system called V-safe that is administered from the CDC. • At this time, with millions of doses of vaccine that have been administered, there have been deaths that have been reported into the VAERS system, but as of yet, none of those deaths have been causally linked to receiving the vaccine. In some instances, it is a cause of death that is clearly not linked to the vaccine, so as yet, no deaths have been reported and verified as caused by the vaccine. • Regarding anaphylaxis, severe allergic reaction, the rate is about five to six cases per one to two million administrations of the vaccine. The vaccine, which to date demonstrates profound efficacy, 100% ability to prevent death and hospitalization and so far, no severe adverse events related to the administration of the vaccine, so as to include death or severe or permanent disability. • Regarding why children do not need to receive the vaccine, the vaccines have only yet been studied in the adult population for the Pfizer vaccine, individuals 16 years of age and above, and for the Moderna vaccine, individuals 18 years of age and above. Both companies have begun to test the vaccine in pediatric populations, years of age 12 and above. • Another reason why they have a little bit more comfort when it comes to the pediatric population is if they thought of a child's immune system like a bazooka, whereas an adult's immune system is like a sniper rifle. For a child, everything is an invader and everything that comes into their body, it fires a bazooka at and that is why kids get fevers all the time, because their immune systems fire bazookas at everything that comes near them, whether it be a severe illness or whether it be a common cold. Whereas by the time they are adults, their immune Page 65

COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 8, 2021 PAGE 4 D Item #9. systems have matured quite a bit and they are sniper rifles. They know how to recognize certain diseases because they have either been vaccinated against them or been previously exposed to them and it fires a shot right at that disease, which is why a fever is a little rarer in adults than it is children, so children are protected. • They know that children develop neutralizing antibody responses that are far greater than adults. They know that they have rates of severe illness and hospitalization which are far less than adults and while they will continue to study the vaccine in children as yet, children cannot and should not receive the COVID vaccine. Responding to Mr. Anderson regarding access, Ms. Henry stated they have been working with community-based organizations and partners throughout the state to bring vaccination to the local level and working with partners who know the community who can help register people and educate people who are hesitant to get the vaccine. Ms. Henry advised that some of the larger events that they have had throughout the state early on did not really get to address equitable distribution access to a computer. There were a lot of challenges and barriers for that so they are really committed to being in the community and working with community partners that includes connecting partners with healthcare facilities, such as hospitals, in Kent County with Bayhealth, along with the federally qualified health centers and other independent providers, including the Division of Public Health to ensure that the vaccine is getting everywhere and to everyone who needs it. She noted that right now, they were working in the age group of 65 plus. Responding to Mr. Taylor, Dr. Pescatore stated that patients with auto-immune disease and underlying comorbidities were included in both the Moderna and the Pfizer trials and no signal of a decreased antibody response was seen in any of those populations. He noted that the current data they have would suggest that all individuals have a similar response to the COVID vaccine, whether they are immunized or not. The only current exclusion would be receipt of a previous vaccine within the previous 14 days. Responding to Ms. Caldwell, Dr. Pescatore stated that the vaccine is recommended as a two-shot interval, when someone receives just one shot, it would be anticipated that they would have a diminished response to the vaccine. He noted that for the Pfizer vaccine it is estimated that the efficacy would be somewhere around 52% as compared to 95% if they were to complete the two dose interval and for the Moderna vaccine, the efficacy would be somewhere around 80% as compared to 95%. Responding to Ms. Caldwell regarding seasonality to the COVID shot like the flu vaccine, Dr. Pescatore stated that they simply do not know. He noted that they do not have enough data and they have not been doing this long enough to know if there is going to be a seasonality to the Coronavirus, like there is to the flu in the setting of their current vaccine efforts. Dr. Pescatore stated that there are a lot of people who are optimistic that this will be a one-time administration of the vaccine and booster shots may not be needed, but as yet, they do not have the data to make a definitive statement on that. Responding to Mr. Taylor, Dr. Pescatore stated that the Johnson & Johnson vaccine, which has submitted data to the U.S. Food and Drug Administration (FDA) for consideration of emergency use authorization, just like the Pfizer and Moderna vaccines. He noted that it is a single dose of vaccine which they hope gains approval in the coming weeks. It is anticipated to undergo review by the FDA in the next 12 or 13 days and anticipated that it will receive emergency use authorization shortly thereafter. Page 66

COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 8, 2021 D PAGE 5 Item #9. Ms. Henry stated they are currently in Phase 1B with a focus on those that are 65 years and older. She advised that they started with Phase 1A, which were frontline healthcare workers and first responders and are transitioning into a Phase 1B of 65 years and older while they still vaccinate people who are in Phase 1. They have not started on the second half of Phase 1B, which are essential workers in other businesses and after Phase 1B, they would transition into Phase 1C. Ms. Henry advised that there is not a specific date where that happens, a lot of what they do for vaccination is driven by the supply of the vaccine, so the more vaccine they were to receive in the state helps them get through those phases quicker. Responding to Mr. Taylor, Ms. Henry stated currently, in Phase 1B with 65 years and older, they have approximately 180,000 people in the state who are over the age of 65 and currently they get somewhere between 15 and 20,000 doses of vaccination a week in the state. She noted that she did not know that she could speak to how that correlates with the executive order that just reopened some businesses, but they definitely would appreciate more vaccines coming into the state from the federal government. Lt. Governor Hall-Long stated that she understood there were a lot of questions and hopefully there would be another opportunity for herself or others to come back. She invited the Committee members and the community to participate in ongoing calls they have been having with faith leaders, Latino leaders, and Black leaders in the community. Lt. Governor Hall-Long stated that vaccinations are the most important, but in the meantime, until they have persons vaccinated, it is going to be so important that they do the masking and those behaviors. She noted that the vaccine is not a treatment, it is a preventative measure and they need to get to herd immunity. Lt. Governor Hall-Long thanked Committee members for having these sessions and for getting the messages, fact sheets, and materials to residents explaining it is safe and is not a vaccine that has COVID in it. She advised that there is a lot of misunderstanding and some think because there is a spike protein, there is somebody monitoring them, or it is going to affect their health, or their fertility. Lt. Governor Hall-Long stated that they understood why there is a concern, but there are choices, and soon they will have the single shot. Dr. Pescatore stated that there is nothing more important than communication when it comes to public health. He encouraged everyone to get the vaccine when it becomes available to them and if they had any questions or concerns he was more than happy to be a resource. Mr. Taylor thanked Ms. Henry because of what she is doing in the African-American community is absolutely fantastic. He noted that African-Americans historically have been very skeptical when it comes to vaccinations and unknown medical procedures of any kind. He stated that Ms. Henry was assisting in alleviating those fears and that they were grateful. Mr. Sudler moved for adjournment of the Special Safety Advisory and Transportation Committee meeting. The motion was seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 6:54 p.m. Ralph L. Taylor, Jr. Chair, Safety Advisory and Transportation Committee RLT/JT/mr S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2021\02-08-2021 SPECIAL SA&T MINUTES.wpd Page 67

Item #10. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held by video conference on February 9, 2021 at 6:01 p.m., with Council President Hare presiding. Members of Council present via video or telephone were Mr. Anderson (arrived at 6:02 p.m.), Mr. Sudler (arrived at 6:01 p.m.), Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell (arrived at 6:32 p.m.) and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), and Ms. Maucher (Utility). UTILITY COMMITTEE The Utility Committee met with Council President Hare presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Evaluation of Bids - Directional Boring Contract (Actionable Item) Mr. Paul Waddell, Electric Director, reviewed the background and analysis regarding the evaluation of bids for Directional Boring. Staff recommended awarding the #21-0016EL Directional Boring Contract to Joseph R. Smith Inc. for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal. Responding to Ms. Maucher, Mr. Waddell stated that they contacted eight different companies directly for the contract. He noted that they did receive read receipts back and gave the companies all the instructions, but for some reason they did not have a lot of responses. Ms. Maucher stated that she did not know if there was something in the packet, but that there needs to be some guidance for contractors to be able to bid on them. Responding to Mr. Neil, Mr. Wadell stated that he was not aware of any major shakeups in the industry that would preclude any of the companies from trying to get the City’s business. He noted that the bid documentation was included in the RFP. Mr. Waddell advised that they had three prospective bidders, but when the deadline came they only received one compete package. Mr. Waddell advised that they do not utilize the contracts for Master Electrician and the Underground Linework very often. He noted that they try, as an electric utility, to be self-sufficient and keep the Staff proficient in overhead and underground linework. Mr. Waddell stated that they did utilize overhead contractors in August with Hurricane Isaias to help them with the recovery. Mr. Neil moved to recommend awarding #21-0016EL Directional Boring Contract to Joseph R. Smith Inc. for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal, as recommended by Staff. The motion was seconded by Ms. Maucher and unanimously carried. Page 68

Item #10. COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 9, 2021 PAGE 2 Evaluation of Bids - Master Electrician Contract (Actionable Item) Mr. Paul Waddell, Electric Director, reviewed the background and analysis regarding the evaluation of bids for Master Electrician. Staff recommended awarding the #21-0017EL Master Electrician Contract to All State Electrical Services for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal. Responding to Mr. Neil, Mr. Waddell advised that the information provided by the company did not indicate if they identified as a minority operated company. (City Clerk’s Office Note: Subsequent to the meeting, Mr. Paul Waddell, Electric Director, provided the following information regarding the Master Electrician Contract: There was no data submitted in the bid package to claim they were a minority or woman owned business and I could not find them listed on the State of Delaware's website stating they were either. The bid package was sent to a business with an active OSD number to ensure that the bid process meets the requirements as laid out in the Purchasing Policy, Appendix F.) Mr. Neil moved to recommend awarding the #21-0017EL Master Electrician Contract to All State Electrical Services for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal. The motion was seconded by Ms. Maucher and unanimously carried. Evaluation of Bids - Underground Linework Contract (Actionable Item) Mr. Paul Waddell, Electric Director, reviewed the background and analysis regarding the evaluation of bids for Underground Linework. Staff recommended awarding the #21-0019EL Underground Linework Contract to Joseph R. Smith Inc. for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal. Responding to Ms. Maucher, Mr. Waddell stated that the grading scale for the contractors was zero to 75. Responding to Mr. Neil, Mr. Waddell stated that they create the contract, but they do not have to pay the contractor unless they use their services. Mr. Neil moved to recommend awarding the #21-0019EL Underground Linework Contract to Joseph R. Smith Inc. for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal. The motion was seconded by Ms. Maucher and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 6:16 p.m. Page 69

Item #10. COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 9, 2021 PAGE 3 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Update on Comprehensive Rezoning 2021 Project (Informational Item) Mrs. Dawn Melson-Williams, Principal Planner, reviewed a presentation titled “Update on Comprehensive Rezoning 2021 Project” (Attachment #1). Responding to Mr. Neil, Mr. David Hugg, Director of Planning and Community Development, and Mrs. Melson-Williams provided the following information: • The plan listed on the City’s website will be interactive and participants will be able to see the map, texts and interact with the department. • There is no cost to a property owner who is going through the rezoning process. There is no application fee or anything of that nature. • A lot of the changes in zoning that they are seeing are minimal or good impact to the property owner and the changes will make the zoning and the land use more cohesive for property owners. It may be easier for property owners to ensure that the right activities are happening on a parcel and that these are ones that they have an opportunity to interact with Staff and have a discussion about what that proposed zoning classification should be. • They hope to make the plan as interactive as they can with the City's website. Currently, the City's parcel and zoning viewer allows that interaction to look at what the zoning of a property is. They hope to work with the GIS Staff in making something similar, either a zoning viewer, or some of the technology used during GIS Day with a hub site that allows for that interaction. • They are reminded that not everyone has a computer, so they are trying to make sure that they still get paper copies to the public, as well as opportunities to view maps in person. Mr. Anderson asked if the property owner had to consent to the rezoning of their property. Responding, Mrs. Melson-William stated that property owners have the opportunity to participate in the process and that they are given notice. She stated that they can certainly provide comments if they disagree with the rezoning and that will be taken into consideration. Mrs. Melson-Williams advised that it is a formal hearing and review process, so it is not dictated until there is action taken to adopt an ordinance to make the change. Responding to Mr. Anderson regarding non-conforming uses, Mrs. Melson-Williams advised that in some cases with non-conforming uses, some of this will actually help with that scenario. She noted that there are some zonings that they are recommending changes for that will help non-conforming issues. Mr. Sudler asked in regard to Institutional and Office Zonings what does the City’s growth look like around downtown Dover and surrounding areas. Responding, Mrs. Melson-Williams stated that she did not want Page 70

Item #10. COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 9, 2021 PAGE 4 to focus on one specific property because there was currently an application for a Comprehensive Plan Amendment and rezoning being processed. Mr. Hugg advised that they were seeing a renewed interest in some of the older industrial sites in the City. He noted that they have a couple of sites that they have shown to prospects. In some cases, the zoning will be looked at to make sure that they are in fact usable and suitable sites for particularly industrial users. Mr. Sudler expressed concern regarding properties that are zoned in ways that are not beneficial to the community or economically prosperous for the City. He asked what the determining factor was for the City to change the IO zoning. Responding, Mr. Hugg noted that one of the steps in that process is to look at what the potential land development designation was and ask if it was the proper designation and if the area was appropriate for that particular land use. He noted that this is a reaffirmation process. Mr. Hugg stated that is something they will look at and if the land development plan map amendment is necessary, that can be done as well. Responding to Mr. Randy Robertson, City Manager, Mrs. Melson-Williams stated that the letters sent to the property owners will be sent using the United States Postal Service. She noted that one of the first steps is a letter of introduction of the Comprehensive Rezoning Project to the property owners whose property has been identified for rezoning. Mrs. Melson-Williams stated they are working to put together a package that explains what she has reviewed during the meeting and the presentation will be posted on the City’s website as an instructional piece. She advised that this is the initial step as part of the requirements for the formal review process. There will be another written notice that must be provided to Planning and to the property owners whose properties are proposed for rezoning. Mr. Robertson expressed his concerns regarding possible blow back from adjoining property owners. He asked if Planning Staff was going to be notifying the peripheral or the adjoining property owners. Responding, Mrs. Melson-Williams stated that the zoning ordinance does not require them to notify the adjacent property owners with this comprehensive rezoning amendment to a zoning map because it is in the specialized process. She advised that the ordinance does increase the number of newspaper notifications and it still retains the requirement that they have to notify the property owner. She noted that the public will have to pay attention to other things that are going on to see what is going on with their neighboring property. Mrs. Melson-Williams advised that it puts a little bit of a burden on Planning Staff to get the word out in various ways and to try to share that information. Responding to Mr. Robertson, Mrs. Melson-Williams stated that they do this update every 10 years. Mr. Sudler concurred with Mr. Robertson. He noted that it was better to be more proactive than reactive and that they can afford to notify the adjacent property owners. He encouraged the Planning Department to consider Mr. Robertson’s idea. Mr. Neil moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Slavin and unanimously carried. Meeting adjourned at 6:54 p.m. Page 71

Item #10. COUNCIL COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 9, 2021 PAGE 5 Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 6:54 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2021\02-09-2021 CCW MINUTES.wpd Attachments Attachment #1 - Presentation entitled "Update on Comprehensive Rezoning 2021 Project" Page 72

ATTACHMENT #1 Council Committee of the Whole Meeting of February 9 2021 Item #10. UPDATE ON COMPREHENSIVE REZONING 2021 PROJECT CITY OF DOVER, DELAWARE FEBRUARY 9, 2021 Page 73

Item #10. Formal Review Process Activities 2019  Review and Public Hearing with COMPREHENSIVE Planning Commission on December 16, 2019; Recommended Adoption PLAN  Review and Public Hearing with City Council on January 13, 2020  Adopted January 13, 2020 by City Council  Certified by Governor as of January 13, 2020 Page 74

Item #10. Chapter 15 – Implementation Plan IMPLEMENTATION  Immediate Actions (2019- OF 2019 2020)  On-going Activities COMPREHENSIVE  Short Term Implementation PLAN (2019-2021)  Intermediate Implementation (2022-2025)  Long Term Implementation (2025 and beyond) Page 75

Item #10. COMPREHENSIVE REZONING 2021 PROJECT DATA ANALYSIS Compare Land Development Plan Map and Zoning Map • Land Use Category • Zoning Classification Utilize GIS (Geographic Information System) technology • ArcGIS Analysis of Results by Planning Staff CJ Page 76

Item #10. COMPREHENSIVE REZONING 2021 PROJECT MAPS TO COMPARE  Map 12-1: Land Development Plan Map  City’s Official Zoning Map  Shows Land Use  Shows Zoning Districts Category CJ Page 77

Item #10. M ... o.. o I I ~ 1 '- I I I I • ... ,..._ , • I , LEGEND Ill! rjlJ!lae 4 • ~CII ~M !lr,J (:,Jr,s;,, 101\ R4crailM ~,) \ l . , . P t.ll'ldPrM¥11Uiiim -, ~ R>a, ~ ~t,DQl'l5i;, 4 R4, ~ 1Mdl1mDQ~ .:,:;i R4,~Lm.~b • ~n~c ,t;s D7,•UBWMWJ! - Rollfl,, 1-i!;'D'<lkllli Page 78

Item #10. City of Dover I ~ · le of m nin Map O,e1p,artment ,o f Plainnii ng & Inis,pe=cUons Tlll!i: Add !'fl ti ti K: P re 10 - E:camp41!1 ,o Zonln Map 1·5 LQt:)(4:;ennan Pl · :ai ED-05-0 7.05-04..,55.00-000 • ·· ~ Oov.er F\ ele, E .' • Zonln : 10 I .' n · & OfbZonl!i Subject Property SWP0Z S'Qun;: Vtrater Pl"Q" .. 1:ion 0vellla:,i m ne t-'.ffl<:O:: Oistrici: H Hltilorh:: DltiUi c.t O!Jflrla~ ZO'ii\11!1 Ownit . Dae; CII~ O'f Dewit 02/0912021 .. - - 3 Page 79

Item #10. COMPREHENSIVE REZONING 2021 PROJECT COMPATIBILITY ANALYSIS – TABLE 12-1: LAND USE AND ZONING MATRIX Land Use Category Zoning District R-20 (One Family Residence) R-15 (One Family Residence) Residential Low Density R-10 (One Family Residence) R-8 (One Family Residence) R-7 (One Family Residence) C-1 (Neighborhood Commercial) C-1 (Neighborhood Commercial) C-1A (Limited Commercial) C-2 (Central Commercial) Commercial - Low Intensity C-2A (Limited Central Commercial) RGO (General Residence and Office) CPO (Commercial and Professional Office) IO (Institutional and Office) ROS (Recreational and Open Space) Open Space RC (Recreational and Commercial) Page 80

Item #10. COMPREHENSIVE REZONING 2021 PROJECT PRELIMINARY FINDINGS  Identified 160+ Parcels for Rezoning  ~60 Unique Property Owners  Types of Rezoning Situations  ~100 Properties for Rezoning to ROS (Recreation and Open Space Zone) to match Land Use Category of Open Space, Conservation and Recreation  Zoning and Land Use Incompatibilities  Split-zoned Properties CJ Page 81

Item #10. Letters to Property Owners COMPREHENSIVE REZONING 2021 PROJECT Informational Sessions PUBLIC • Virtual Meetings on February 23rd OUTREACH • 10:00am & 2:00pm & 7:00pm • WebEx Page 82

Item #10. Map Displays COMPREHENSIVE Project Page on Website REZONING 2021 PROJECT • www.cityofdover.com PUBLIC Contact Planning Office Staff OUTREACH • Phone: (302) 736-7196 • Email: compplan@dover.de.us Page 83

Item #10. COMPREHENSIVE REZONING 2021 PROJECT NEXT STEPS  Amendments to Comprehensive Plan Comprehensive Rezoning  Companion Project  Outreach on Preliminary Findings for  Plan Text – Revisions to Land Rezonings Use and Zoning Matrix  Formal Public Notice  Amendments to Land Development Plan Map  Formal Review & Public Hearings  Requires PLUS Review Submission  Planning Commission in May 2021  Formal Review & Public Hearings  City Council in June 2021 CJ Page 84

Item #10. COMPREHENSIVE REZONING 2021 PROJECT Planning for a Bigger, Better Dover! www.cityofdover.com compplan@dover.de.us Planning Office at 736-7196 Page 85

Item #15. City of Dover 2nd Quarter FY21 Capital Investment Plan and Project Status Report As of December 31, 2020 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project, and once individual projects are identified and estimated, they are created using an allocation of the overall budgeted amount. Community Total Current Year Budget Funding Sources General Transportation Water Wastewater Electric CIP Budget Balance $ 3,018,500 $ 312,400 $ 660,700 $ 859,000 $ 966,000 $ 5,816,600 General Billings for Reimbursement of Expense - - - - 400,000 400,000 State Grants 1,440,000 483,400 - - - 1,923,400 Budget Bond/Bank Proceeds 1,498,300 - - - - 1,498,300 State Loan Fund - Wastewater - - - 578,600 - 578,600 Transfer from Electric - - - - 6,000,000 6,000,000 Transfer from WW Impact Fee Reserve - - - 31,600 - 31,600 Transfer from Water Impact Fee Reserve - - 70,100 - - 70,100 Transfer from Water/Wastewater Oper. Fund - - 1,300,000 1,200,000 - 2,500,000 Transfer from General Fund 2,078,100 - - - - 2,078,100 Transfer from Depreciation Reserve - - - - 1,000,000 1,000,000 Transfer from Capital Asset Reserve 346,400 - - - - 346,400 Interest Income - - 50,000 10,000 218,200 278,200 Total Funding Sources (Unaudited) $ 8,381,300 $ 795,800 $ 2,080,800 $ 2,679,200 $ 8,584,200 $ 22,521,300 Page 86 1 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. GENERAL FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Fire Department 101-11-14-99 FR1800/FR1901 Annual Contribution for Engine 7 $ 77,700 $ 77,700 $ 38,836 $ 38,864 50.0% $ 77,700 $ 77,700 $ 38,836 $ 38,864 FR2000 R Annual Contribution for Rescue/Pumper Truck 95,600 95,600 - 95,600 0.0% 95,600 95,600 - 95,600 Total Fire Department $ 173,300 $ 173,300 $ 38,836 $ 134,464 22.4% $ 173,300 $ 173,300 $ 38,836 $ 134,464 Library 101-13-15-11 LB2003 Library Audio/Visual Upgrades $ 34,000 $ 29,800 $ 29,800 $ - 100.0% $ - $ 14,700 $ 14,634 $ 67 Complete LB2006 Library and Surveillance Expansion/Access Panels 17,300 17,300 17,430 (130) 100.8% - 5,200 8,780 (3,580) Complete Total Library $ 51,300 $ 47,100 $ 47,230 $ (130) 100.3% $ - $ 19,900 $ 23,414 $ (3,514) Parks & Recreation 101-13-15-12 PR1900 Park Maintenance Facility $ 260,000 $ 291,000 $ 291,503 $ (503) 100.2% $ - $ 74,900 $ 71,205 $ 3,695 Final stages PR1402/PR2004 M Schutte Park Land Improvements 100,000 560,000 138,057 421,943 24.7% - 60,400 - 60,400 25% Complete PR1701 G Dover Park - Master Plan 50,000 700,000 146,265 553,735 20.9% - 178,700 - 178,700 25% Complete PR1800 R Park and Playground Improvement Program 66,000 132,000 15,322 116,678 11.6% - - 1,366 (1,366) 50% Complete PR1801 R Small Park Improvements 15,000 93,000 50,160 42,840 53.9% 15,000 15,000 - 15,000 Ongoing PR2000 Silver Lake Park - Master Plan & Plan Implementation 150,000 150,000 - 150,000 0.0% 70,000 70,000 - 70,000 RFP written PR2002 Dover Park - Can-Do Playground 195,000 195,000 62,495 132,505 32.0% - 195,000 62,495 132,505 Design completed PR2100 Dover Park Improvements - Splash Pad & New Building 310,000 310,000 - 310,000 0.0% 310,000 310,000 - 310,000 In design process Total Parks & Recreation $ 1,146,000 $ 2,431,000 $ 703,801 $ 1,417,199 29.0% $ 395,000 $ 904,000 $ 135,066 $ 768,934 Planning 101-10-16-21 PW2102 IPLAN Touch Screen Tables $ 20,400 $ 20,400 $ - $ 20,400 Total Planning $ 20,400 $ 20,400 $ - $ 20,400 Life Safety 101-11-16-13 Includes $24,100 carryfwd from --- MISC AUTOMOBILE $ - $ 67,500 $ 66,591 $ 909 Inspections Total Life Safety $ - $ 67,500 $ 66,591 $ 909 Code Enforcement 101-11-16-20 --- MISC AUTOMOBILE $ - $ 37,800 $ 37,776 $ 24 Total Code Enforcement $ - $ 37,800 $ 37,776 $ 24 Inspections 101-11-16-22 --- MISC AUTOMOBILE $ 18,600 $ 18,600 $ - $ 18,600 Total - Inspections $ 18,600 $ 18,600 $ - $ 18,600 Police 101-11-17-00 --- MISC AUTOMOBILES $ 92,700 $ 92,700 $ 800 $ 91,900 Vehicles ordered Equipment ordered; prep work in PD2004 Police Station Chiller Replacement $ 228,600 $ 179,000 $ - $ 179,000 0.0% 179,000 179,000 - 179,000 progress PD2005 PD Communications Ctr Alm Panel Replacement 136,700 136,700 123,599 13,101 90.4% - 74,400 61,273 13,127 Complete PD2101 Police Station 1st Floor Tile Replacement 42,600 42,600 - 42,600 0.0% 42,600 42,600 - 42,600 Order awaiting approvals Equipment ordered; prep work in PD2103 PD Cooling Station Tower & Pump Replacement 319,300 319,300 - 319,300 0.0% 319,300 319,300 - 319,300 progress PD2104 PD Computer Wiring Upgrade 175,400 175,400 62,666 112,734 35.7% 175,400 175,400 62,666 112,734 In progress PD2105 PD Communications Center Workspace 103,400 103,400 101,327 2,073 98.0% 103,400 103,400 101,327 2,073 Complete Total Police $ 365,300 $ 315,700 $ 123,599 $ 192,101 39.2% $ 912,400 $ 986,800 $ 226,066 $ 760,734 Streets 101-12-18-35 --- MISC AUTOMOBILES $ - $ 144,700 $ 144,675 $ 25 Dump Truck #326 Draft Ecological Risk Assessment reviewed prior to submission to ST1904/ST2003 Meeting House Branch Improvement $ 1,100,000 $ 1,093,100 $ 143,176 $ 949,924 13.1% - 976,400 26,580 949,820 DNREC Scheduling purchase, transport ST1905/ST2007 Operations Yard Relocation and Imp. 445,000 445,000 103,294 341,706 23.2% - 341,700 - 341,700 and installation of blocks for bins ST1909 Letter of Map Revision - Ltl Rv 42,000 42,000 42,000 - 100.0% - - - - Revisions under review Page 87 101 2 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. GENERAL FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status ST2001 - Bradford Street remaining location; tree removal in ST2001 M FY20 Street, Concrete and Alley Program 1,037,900 2,017,355 328,624 1,688,731 16.3% - 825,300 64,878 760,422 progress ST2101 M FY21 Street, Concrete and Alley Program 936,000 936,000 - 936,000 0.0% 936,000 936,000 - 936,000 Bid specs being finalized Total Streets $ 2,624,900 $ 3,597,455 $ 617,094 $ 2,980,361 17.2% $ 936,000 $ 3,224,100 $ 236,133 $ 2,987,968 Sanitation 101-12-18-50 --- TRUCKS $ 475,200 $ 475,200 $ - $ 475,200 Bid specs being finalized. Total Sanitation $ 475,200 $ 475,200 $ - $ 475,200 Stormwater 101-12-18-60 Project to be awarded beginning ST2004 M Mirror Lake Drainage Basin Improvement $ 75,000 $ 425,000 $ - $ 425,000 0.0% $ - $ 75,000 $ - $ 75,000 of February. Project to be awarded beginning ST2005 M East Lake Garden Drainage Basin Improvement 80,000 580,000 - 580,000 0.0% - 80,000 80,000 of February. ST2009 Persimmon Park Place Drainage Study 63,000 63,800 32,123 31,677 50.3% - 47,800 16,102 31,698 In progress. Work being scheduled at Garden Lane, State & Loockerman and SW2101 Miscellaneous Emergency Storm Sewer Repairs 79,000 79,000 - 79,000 0.0% 79,000 79,000 - 79,000 Forest Street. SW2102 Street Division Barn Door Replacement 20,000 20,000 - 20,000 0.0% 20,000 20,000 - 20,000 Project to be out to bid beginning SW2103 Silver Lake Dam Repairs 51,700 51,700 - 51,700 0.0% 51,700 51,700 - 51,700 of February. SW2104 Persimmon Park Place Basin Improvements 900,000 900,000 - 900,000 0.0% 900,000 900,000 - 900,000 Pending completion of design. SW2105/ST2006 M West Street Flooding Improvements 674,000 660,000 - 660,000 0.0% 60,000 74,000 - 74,000 Project being awarded. Total Stormwater $ 1,942,700 $ 2,779,500 $ 32,123 $ 2,747,377 1.2% $ 1,110,700 $ 1,327,500 $ 16,102 $ 1,311,398 Information Technology 101-16-22-99 Reviewing replacements by 4/21; $ 52,300 $ 52,300 IT1900/2100 Server Lifecycle $ 5,084 $ 47,216 9.7% $ 52,300 $ 52,300 $ 5,084 $ 47,216 order to be placed in 5/21. IT1801/2101 R Network Infrastructure 9,300 9,300 - 9,300 0.0% 9,300 9,300 - 9,300 Dependent on needs for IT1900. Total Information Technology $ 61,600 $ 61,600 $ 5,084 $ 9,300 8.3% $ 61,600 $ 61,600 $ 5,084 $ 56,516 Facilities Management 101-12-25-99 FC2001 - MNT City Hall HVAC Replacement $ 782,000 $ 931,200 $ 231,127 $ 700,073 24.8% $ 700,000 $ 700,000 $ - $ 700,000 In process of obtaining financing Total Facilities Management $ 782,000 $ 931,200 $ 231,127 $ 700,073 24.8% $ 700,000 $ 700,000 $ - $ 700,000 Public Works Engineering 101-12-26-99 --- TRUCKS $ 25,600 $ 25,600 $ - $ 25,600 Order to be placed. PW2101 IPLAN Touch Screen Tables 14,000 14,000 - 14,000 Partial shipment received. Total Engineering $ 39,600 $ 39,600 $ - $ 39,600 Procurement/Inventory 101-15-27-99 CS2101 Warehouse Improvements $ 25,000 $ 325,000 $ 1,792 $ 323,208 0.6% $ 25,000 $ 325,000 $ 1,792 $ 323,208 In process of obtaining financing Total Procurement/Inventory $ 25,000 $ 325,000 $ 1,792 $ 323,208 0.6% $ 25,000 $ 325,000 $ 1,792 $ 323,208 TOTAL GENERAL FUND $ 7,172,100 $ 10,661,855 $ 1,800,686 $ 8,503,954 16.9% $ 4,867,800 $ 8,381,300 $ 786,860 $ 7,594,440 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan. Page 88 101 3 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. COMMUNITY TRANSPORTATION FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Community Transportation - 203-12-99 CT1833 Paving Project - Hope Street & Crawford Carroll Ave. $ 100,000 $ 99,600 $ 60,547 $ 39,053 60.8% $ - $ 39,053 $ - $ 39,053 Complete, pending trf of funds CT1904 Bertrand and Reese Street 300,000 310,000 229,819 80,181 74.1% - 80,181 - 80,181 Complete, pending trf of funds Planning stage for remainder of ST1908 Street and Alley Program 500,000 500,000 478,088 21,912 95.6% - 21,912 - 21,912 funds CT1918 Signs Project - Towne Point/Hamlet/Persimmon Cir 4,215 12,645 3,725 8,920 29.5% - 8,920 - 8,920 Complete; pending final invoice CT1935 Paving Project - Maple Parkway 108,300 108,300 99,010 9,290 91.4% - 9,290 - 9,290 Complete; pending final invoice Planning stage for remainder of TE0601 TCSP Lincoln Park 79,100 79,100 - 79,100 0.0% - 79,100 - 79,100 funds CT2062 Paving Project - Fairview Ave/Lakewood Place & Crosswalks 248,900 248,900 - 248,900 0.0% - 248,900 - 248,900 Crosswalks installed. CT2064 Paving Project - Edgehill Alley 104,800 104,800 - 104,800 0.0% - 104,800 104,800 Planning stage CTXXXX Unapplied CT Projects (placeholder) - - - - 0.0% 750,000 203,644 - 203,644 TOTAL COMMUNITY TRANSPORTATION FUND $ 1,445,315 $ 1,463,345 $ 871,190 $ 592,155 59.5% $ 750,000 $ 795,800 $ - $ 795,800 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 89 203 4 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. WATER FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Water - 401-40-68-99 Awaiting COVID-19 Restrictions to be lifted to replace meters inside WD1900 M Meter Replacement Project $ 700,000 $ 700,000 $ 42,839 $ 657,161 6.1% $ - $ 17,000 $ 13,810 $ 3,190 businesses. WD2102 IPLAN Touch Screen Tables 20,400 20,400 - 20,400 0.0% 20,400 20,400 - 20,400 Awaiting delivery WQ2001 Water Quality Improvements 773,000 744,200 520,860 223,340 70.0% - 269,400 46,112 223,288 Complete Additional work is scheduled for Well #2, as well as other shallow wells for the 3rd Quarter of WD2101 R Wellhead Redevelopment Program 140,000 140,000 89,937 50,063 64.2% 140,000 140,000 89,937 50,063 FY2021 Project Award to be presented at WQ2101 R Water Quality Improvements 980,500 980,500 - 980,500 0.0% 980,500 980,500 - 980,500 CCW meeting on 1/12/2021. Project open, awaiting emergency WQ2102 Misc. Emergency Repairs 85,000 85,000 8,500 76,500 10.0% 85,000 85,000 8,500 76,500 repairs. Total Water Division $ 2,698,900 $ 2,670,100 $ 662,136 $ 2,007,964 24.8% $ 1,225,900 $ 1,512,300 $ 158,360 $ 1,353,940 Water Treatment Plant - 401-40-76-99 Substantial completion of project, awaiting contractor to provide final improvements to issue conditional WD1609 M WTP Process Improvements $ 1,200,000 $ 7,000,000 $ 7,101,197 $ (101,197) 101.4% $ - $ 568,500 $ 262,818 $ 305,682 approval. Total Water Treatment Plant $ 1,200,000 $ 7,000,000 $ 7,101,197 $ (101,197) 101.4% $ - $ 568,500 $ 262,818 $ 305,682 TOTAL WATER FUND $ 3,898,900 $ 9,670,100 $ 7,763,334 $ 1,906,766 80.3% $ 1,225,900 $ 2,080,800 $ 421,177 $ 1,659,623 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 90 401 5 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. WASTEWATER FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Wastewater - 403-41-69-99 --- TRUCKS $ - $ 47,700 $ 47,617 $ 83 Received - Veh #665 Awaiting COVID-19 Restrictions to be lifted to replace meters inside WW1900 M Meter Replacement $ 34,200 $ 46,100 $ 42,839 $ 37,461 92.9% - 17,000 13,810 3,190 businesses. Will begin installation of new units WW2006 SCADA Equipment Technology Upgrade 308,000 308,000 - 308,000 0.0% - 308,000 - 308,000 in February WW2106 IPLAN Touch Screen Tables 14,000 14,000 - 14,000 - 14,000 14,000 - 14,000 Awaiting delivery Project substantially complete, awaiting break in weather to WW1906 Meeting House Branch Sewer Replacement 250,000 300,100 259,922 40,178 86.6% - 213,100 172,998 40,102 provide final stabilization of site. Bid specficiations to be completed WW2001/WW2101 R Inflow/Infiltration Removal 800,000 935,400 97,187 838,213 10.4% 800,000 935,400 97,187 838,213 by Mid-February. Project open and awaiting WW2002/WW2102 Misc. Emergency Sanitary Sewer Repairs 150,000 150,000 35,615 114,385 23.7% 150,000 150,000 35,615 114,385 emergency repairs. Bid specifications to be completed in January, advertise in early WW2004 US 13 East Pump Station #7 Repairs 280,400 280,400 - 280,400 0.0% - 280,400 - 280,400 February. Kick off meeting occurred on WW2103 M College Road Pump Station Replacement 657,000 655,000 - 655,000 0.0% 75,000 75,000 - 75,000 12/15/2020. 80% complete, awaiting delivery of other materials - delayed due to WW1806/WW2003 Puncheon Run Pump Station Improvements 320,000 686,400 107,798 578,602 15.7% - 578,600 - 578,600 COVID-19. Survey was submitted to City for WW2104 Lepore Road Sanitary Sewer Upgrade 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 review on December 24, 2020. Feasibility study underway, anticipate final deliverables in WW2105 Turnberry Pump Station Replacement 10,000 10,000 1,301 8,699 13.0% 10,000 10,000 1,301 8,699 February. TOTAL WASTEWATER FUND $ 2,873,600 $ 3,435,400 $ 544,661 $ 2,924,939 15.9% $ 1,099,000 $ 2,679,200 $ 368,528 $ 2,310,672 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 91 403 6 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. ELECTRIC FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Engineering 411-42-26-99 --- MISC AUTOMOBILES $ 30,000 $ 30,000 $ - $ 30,000 Postponed; in review EE2102 Substation Test Equipment $ 12,500 $ 12,500 $ 8,765 $ 3,735 70.1% 12,500 12,500 8,765 3,735 Last piece of equipment on order EE2105 Radio Infrastructure Upgrade 375,000 375,000 - 375,000 0.0% 375,000 375,000 - 375,000 RFP released EE2107 System Operations Voice Recorder 25,000 25,000 13,729 11,271 54.9% 25,000 25,000 13,729 11,271 Complete EE2113 ArcFM Migration to Electric Utility Network 160,000 160,000 63,000 97,000 39.4% 160,000 160,000 63,000 97,000 In progress; 50% complete EE2114 IPLAN Touch Screen Tables 20,400 20,400 - 20,400 0.0% 20,400 20,400 - 20,400 In progress; 80% complete TD2105 Truck Barn Door Replacement 29,500 29,500 - 29,500 0.0% - 29,500 - 29,500 Complete EE1919/EE2019 Roadway Light LED Conversion 1,500,000 4,990,000 388,751 4,601,249 7.8% - - 48,654 (48,654) Complete EE2108 LED Lighting Conversion Phase 1 1,025,000 995,500 308,314 687,186 31.0% 1,025,000 995,500 308,314 687,186 In progress; 30% complete EE2005 College Road Consolidation 110,000 110,000 17,796 92,204 16.2% 110,000 110,000 17,796 92,204 In progress; 30% complete EE2017 Transmission Line Maintenance Program 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 As needed EE2016 Garrison Oak Tech Park Substation 750,000 750,000 - 750,000 0.0% 750,000 750,000 - 750,000 25% complete; Engineering EE2021 Route 8 & 15 Pole Design 49,500 49,500 16,953 32,547 34.2% - 42,400 9,855 32,545 In progress; 80% complete EE2098 Substation Component Upgrade 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 30,000 As needed EE2099 Fault Indicators 30,000 40,000 9,352 30,648 23.4% - - 9,352 (9,352) Complete EE2106 Capitol Green Secondary 33,000 33,000 - 33,000 0.0% 33,000 33,000 - 33,000 In progress; 50% complete EE2110 Division St Overhead Rebuild 85,000 85,000 897 84,103 1.1% 85,000 85,000 897 84,103 In progress; 10% complete EE2111 Live Front Transformer & Conductor Restoration 140,000 140,000 66,251 73,749 47.3% 140,000 140,000 66,251 73,749 In progress; 70% complete EE2112 Townsend Blvd & Miller Dr 123,000 123,000 - 123,000 0.0% 123,000 123,000 - 123,000 In progress; 15% complete Total Engineering $ 4,547,900 $ 8,018,400 $ 893,809 $ 7,124,591 11.1% $ 2,968,900 $ 3,011,300 $ 546,614 $ 2,464,686 $ 42,400 Electric Generation 411-42-80-99 In progress; repl. compressor and EG2001/EG2103 VanSant Unit 11 Component Replacement $ 90,000 $ 90,000 $ 53,336 $ 36,664 59.3% $ 35,000 $ 58,400 $ 21,736 $ 36,664 #5 can combustion liner. EG2002/EG2104 McKee Run Unit 3 Auxillary System Components 120,000 120,000 62,585 57,415 52.2% 60,000 72,300 14,916 57,384 No plans for replacements to date EG2101 Vansant U/G Fuel Line Relocate 172,000 172,000 - 172,000 0.0% 172,000 172,000 - 172,000 Planning stage In progress; address items as EG2102 Plant Decommissioning 1,000,000 1,000,000 5,000 995,000 0.5% 1,000,000 1,000,000 5,000 995,000 requested. Total Electric Generation $ 1,382,000 $ 1,382,000 $ 120,921 $ 1,261,079 8.7% $ 1,267,000 $ 1,302,700 $ 41,652 $ 1,261,048 $ 35,700 T & D 411-42-82-99 Bucket Trk #751; added $27,400 --- TRUCKS $ 250,000 $ 250,000 $ 127,935 $ 122,065 fm Ins Res UG Transformers locations as follows: EE2120 R New Developments $ 285,000 $ 247,200 $ 33,635 $ 213,565 13.6% $ 285,000 $ 247,200 $ 33,635 $ 213,565 TD2004 Verona Woods 8,900 8,900 8,875 8,900 99.7% - - - - Complete TD2017 Safety Town Training Fac 5,600 5,600 5,537 5,600 98.9% - - - - Complete TD2020 Delaware State Police - 17,300 17,317 (17) 100.1% - 17,300 17,301 (1) Complete TD2103 47 S West St - 2,000 1,973 27 98.7% - 2,000 1,973 27 Complete TD2104 Eden Hill 750 Tiepoint - - - - 0.0% - - - - Complete TD2106 Silver Lake Car Charger - 12,300 12,247 53 99.6% - 12,300 12,247 53 TD2107 State Police Antenna - - - - 0.0% - - - - Complete TD2108 Lakeland Business Park - 6,200 6,138 62 99.0% - 6,200 6,138 62 TD2109 DART - Queen St Bus Charger - - - - 0.0% - - - - UG Conductors locations as follows: EE2120 R New Developments $ 513,000 $ 372,800 $ 846 $ 371,954 0.2% $ 513,000 $ 372,800 $ 846 $ 371,954 TD2004 Verona Woods 136,100 136,200 136,121 79 99.9% - 100 34 66 Complete TD2009 Saint Jones Commons - 10,400 10,352 48 99.5% - 10,400 10,352 48 Complete TD2017 Safety Town Training Fac 2,300 2,300 2,216 84 96.3% - - - - Complete TD2020 Delaware State Police 41,400 104,900 104,827 73 99.9% - 63,500 63,431 69 Complete TD2103 47 S West St - 1,800 1,767 33 98.1% - 1,800 1,767 33 Complete TD2104 Eden Hill 750 Tiepoint - 46,000 45,949 51 99.9% - 46,000 45,949 51 Complete TD2106 Silver Lake Car Charger - 2,400 2,342 58 97.6% - 2,400 2,342 58 Page 92 411 7 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #15. ELECTRIC FUND TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status TD2107 State Police Antenna - 3,700 3,606 94 901.4% - 3,700 3,606 94 Complete TD2108 Lakeland Business Park - 12,300 12,206 94 99.2% - 12,300 12,206 94 UG Meters locations as follows: EE2120 R New Developments $ 52,000 $ 49,400 $ - $ 12,000 0.0% $ 52,000 $ 49,400 $ - $ 49,400 TD2004 Verona Woods 2,500 2,500 2,479 21 99.2% - - - - Complete TD2020 Delaware State Police 1,100 1,500 1,508 (8) 100.5% - 400 375 25 Complete TD2103 47 S West St - - - - 0.0% - - - - Complete TD2106 Silver Lake Car Charger - 1,100 1,061 39 96.4% - 1,100 1,061 39 TD2107 State Police Antenna - 1,000 973 27 97.3% - 1,000 973 27 Complete TD2108 Lakeland Business Park - 100 67 33 67.0% - 100 67 33 Total T & D $ 1,047,900 $ 1,047,900 $ 412,040 $ 612,872 39.3% $ 1,100,000 $ 1,100,000 $ 342,238 $ 757,762 Administration 411-42-84-99 EE2101 Reed St IT Room Generator $ 20,000 $ 20,000 $ - $ 20,000 0.0% $ 20,000 $ 20,000 $ - $ 20,000 EA2101 Reed St Shingled Roof 300,000 300,000 961 299,039 0.3% 300,000 300,000 961 299,039 Out to bid EA2102 Reed St Chimney Refurbish 15,000 15,000 - 15,000 0.0% 15,000 15,000 - 15,000 Awarded/pending weather EA2103 Electric Utility Admin Facility 25,000 25,000 1,477 23,523 5.9% 25,000 25,000 1,477 23,523 Awaiting quotes EE1819 Reed St HVAC Major Overhaul 1,175,200 1,175,200 - 1,175,200 0.0% - 1,175,200 - 1,175,200 Posting RFP mid-Feb EE2007 2020 Weyandt Hall Improvements 150,000 144,340 144,280 60 100.0% - 72,200 72,140 60 Complete EE2009 2020 Electric Utility Admin Facility Improvements 318,000 318,000 - 318,000 0.0% - 318,000 - 318,000 Awaiting quotes Total Administration $ 2,003,200 $ 1,997,540 $ 146,718 $ 1,850,822 7.3% $ 360,000 $ 1,925,400 $ 74,578 $ 1,850,822 Phase 1 &3 complete, Phase 2 FN1701 Purchase of ERP System $ 2,148,000 $ 2,148,000 $ 1,834,090 $ 313,910 85.4% $ 500,000 $ 1,244,800 $ 14,546 $ 1,230,254 & 4 In progress TOTAL ELECTRIC FUND $ 11,129,000 $ 14,593,840 $ 3,407,579 $ 11,163,274 23.3% $ 6,195,900 $ 8,584,200 $ 1,019,628 $ 7,564,572 $ 2,388,300 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 93 411 8 of 8 2ND QTR FY21 CIP-PROJECT STATUS REPORT

Item #16. ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Parks and Recreation DATE SUBMITTED: 02/05/2021 PREPARED BY: Lisa Chase, Grant Writer SUBJECT: Resolution No. 2021-02 – Tree Canopy Grant (Tree Canopy Resolution to accompany small grant application to Urban Community Tree Grant Program – Delaware Department of Agriculture) REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: Matthew Harline, Assistant City Manager and Lori Peddicord, Controller EXHIBITS: Proposed Resolution EXPENDITURE REQUIRED: In-kind and grant funds of up to $3,500 BUDGET: $45,000 FUNDING SOURCE (Dept./Page in CIP & Budget): 100-13-15-12-000-52026 (reimbursed) TIME TABLE: Application to be submitted by February 26, 2021 with signed Tree Canopy Resolution RECOMMENDED ACTION: Approve the Urban Tree Canopy Resolution. BACKGROUND AND ANALYSIS The State of Delaware’s Department of Agriculture’s Forestry Division has an annual Urban Community Tree Grant Program. The City wishes to apply for a small grant for up to $3,500 for funding to replace ten trees. Three trees will be purchased to replace trees that were destroyed by Tropical Storm Isaias in two city parks (Hamlet and Kirkwood). An additional seven trees will replace those removed along Williams Street when the sidewalk was being repaired and replaced in conjunction with street improvements. The grant will be administered by the Grounds Division of the Parks and Recreation Department. Typically, a grant of this size would not require Council approval, but the Delaware Forest Service Urban and Community Forestry Program requires an updated Tree Canopy Resolution approved by City Council as part of the grant application process. The match requirement for the grant is 1:1 but it can be in-kind. The City estimates that City labor and equipment costs will equal or exceed the cost of the trees and therefore meet that requirement. We estimate the cost of the trees, and therefore the actual grant amount to be under $2,500. The application is due Friday, February 26, 2021. Director of Planning David Hugg has approved the wording of the attached Tree Canopy Resolution. The City applies for this grant almost every year. Page 94

Item #16. PROPOSED COUNCIL RESOLUTION NO. 2021-02 1 A RESOLUTION REQUIRED FOR URBAN COMMUNITY TREE GRANT PROGRAM 2 APPLICATION 3 4 WHEREAS, Trees are vital components of urban environments. In addition to their aesthetic 5 value, trees have significant economic and environmental benefits, including reducing stormwater runoff, 6 energy conservation, improving air quality, and enhancement of community vitality, stability, and 7 property values for residential and business areas; and 8 WHEREAS, Urban Tree Canopies, which consists of the layer of leaves, branches and stems of 9 trees that shade the ground when viewed from above, directly contribute to meeting a city’s regulatory 10 clean air requirements, as they produce oxygen, intercept airborne particles, and reduce pollution, 11 enhancing a community’s respiratory health. Trees and tree canopies sequester carbon (CO2), reducing 12 the overall concentration of greenhouse gases in the atmosphere; and 13 WHEREAS, Title 3, Chapter 10, § 1031 of the Delaware Code authorizes Delaware municipalities 14 to prepare a Comprehensive Urban Forest Resource Plan, for the purpose of caring for and managing their 15 tree resources which could be enhanced through technical and financial assistance from a state urban and 16 community forestry program, that properly planned and implemented, local community forestry programs 17 can provide the necessary basis for local governments to develop local tree care programs and improve 18 quality of life, and both the State and City concur that forests are a necessary and important part of 19 community and urban environments and are critical to the environmental, social and economic welfare of 20 the State; and 21 WHEREAS, The City of Dover has specifically a City Tree Ordinance Code, Article 5, Section 22 16, that it follows carefully in the obtaining and maintenance of its trees and their canopies. The City of 23 Dover obtained and has kept a Tree City USA designation for 30 years, and is committed to replacing, as 24 needed, and enhancing its tree population for the betterment of the city and residents. The Charter of the 25 City of Dover, Delaware authorizes the Mayor and Council to exercise its power in the interest of good 26 government and the safety, health, public welfare of the Town, its inhabitants and affairs, including but 27 not limited to the power to provide for and preserve the health, peace, safety, cleanliness, ornament, good 28 order and public welfare; and 29 WHEREAS, Delaware’s Forest Service Urban Community Forestry Program provides guidelines 30 to municipalities in order to effectuate the goal of having well-drawn and executed Comprehensive Urban 31 Forest Resource Plans for all of Delaware municipalities; and 32 WHEREAS, the Mayor and Council, in consultation with Delaware’s Forest Service Urban and 33 Community Forestry Program confirm the City of Dover’s existing forest canopy is 25.7 % and desires to 34 grow these resources to 27% in 10 years to further articulate the city’s commitment to preserving and 35 enhancing forest resources. P.O. Box 475 ❖ Dover, Delaware ❖19903 Page 95 Community Excellence Through Quality Service

Item #16. 36 NOW, THEREFORE, BE IT RESOLVED in accordance with Title 3, Chapter 3, § 1031 of the Delaware 37 Code and the City of Dover’s City Tree Ordinance, Article 5, Section 16, hereby recognizes the following: 38 1. The City’s existing canopy density of 25.7% and commit to growing this resource to 27 percent 39 over the next 10 years as part of the Town’s continued commitment to preserving and enhancing 40 its natural resources. 41 42 ADOPTED: * 43 44 45 46 47 ROBIN R. CHRISTIANSEN WILLIAM F. HARE MAYOR COUNCIL PRESIDENT Actions History 02/22/2021 – Introduction – City Council P.O. Box 475 ❖ Dover, Delaware ❖19903 Page 96 Community Excellence Through Quality Service