Historic District Commission Meeting 3-18-21 Packet Document

CITY OF DOVER, DELAWARE HISTORIC DISTRICT COMMISSION MEETING Thursday, March 18, 2021 at 3:30 PM Virtual Meeting AGENDA VIRTUAL MEETING NOTICE The Historic District Commission, Meeting for March 18, 2021 will be held only as a Virtual Meeting using WebEx. Representatives of each Project Application will receive a specific invitation to attend this meeting. Historic District Commission member participants will receive a specific invitation to attend the meeting as a Panelist. Written comments are accepted via mail to City of Dover - Historic District Commission, P.O. Box 475 Dover DE 19903 and via email at compplan@dover.de.us. The public is welcome to attend the Meeting using the Public Participation Information given below. PUBLIC PARTICIPATION INFORMATION City of Dover Historic District Commission Meeting of March 18, 2021 Dial: 1-408-418-9388 Event number/Access code: 129 538 7445 Event password: DoverHDC Event Address: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=ed332ad7921528355d6 5347a95f43c9c1 If you are new to WebEx get the app now at https://www.webex.com/ to be ready when the meeting starts. For problems accessing the meeting, please call the Planning Office at (302) 736- 7196. WELCOME ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Adoption of Minutes of October 15, 2020 2. Adoption of Minutes of November 19, 2020 COMMUNICATIONS & REPORTS 1

HISTORIC DISTRICT COMMISSION MEETING - March 18, 2021 PAGE 2 Summary of Activity 3. Summary of Applications 2019 and 2020 4. Summary of Architectural Review Certificates for 2020 and 2021 Department of Planning & Inspections Updates 5. Annual Report 2020 Section on Historic District Commission. A copy of the Department of Planning, Inspections & Community Development 2020 Annual Report is available on the City's website at the following link: https://www.cityofdover.com/media/Planning%20and%20Inspections/2020%20Annual %20Report%20FINAL.pdf NEW APPLICATIONS NEW BUSINESS Review of Permits Referred to Commission 6. HI-21-01 Referral of Sign Permit #21-188 The Peoples Church at 46 South Bradford Street – Referral by the City Planner to the Historic District Commission for Review of Architectural Review Certification for a Sign Permit application #21-188 for a free-standing monument sign of 32 SF with LED Electronic Message Center to replace the existing sign. The property is zoned RG-1 (General Residence Zone) and subject to the H (Historic District Zone). The property is located at the northwest corner of S. Bradford Street and Reed Street. The owner of record is The Peoples Church. Address: 46 S. Bradford Street. Tax Parcel: ED-05-077.05- 03-71.00-000. Council District 3. 7. HI-21-02 Referral of Fence Permit #21-147 at 4 The Green – Referral by the City Planner to the Historic District Commission for Review of Architectural Review Certification for Fence Permit application #21-147 for fence placement project. Project involves placement of a chain-link fence (four-foot height) along west property line visible from South State Street. The property is zoned RGO (General Residence and Office Zone) and is subject to the H (Historic District Zone). The property is located at the northwest corner of The Green and South State Street. The owner of record is MEA Company LLC. Address: 2-4 The Green. Tax Parcel: ED-05-077.09-04-63.00-000. Council District 4. OLD BUSINESS Certified Local Government (CLG) Program 8. Update on FFY2019 CLG Grant: Update to Design Standards and Guidelines for the City of Dover Historic District Zone Implementation of 2019 Comprehensive Plan ADJOURN THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 2

Item 1. CITY OF DOVER HISTORIC DISTRICT COMMISSION October 15, 2020 The Virtual Meeting of the City of Dover Historic District Commission was held on Thursday, October 15, 2020 at 3:30 PM using the videoconferencing system WebEx due to Delaware’s Declaration of the State of Emergency for COVID-19 with Vice Chairperson Ms. Horsey presiding. Members present were Mr. Street, Mr. Czerwinski, Ms. Horsey and Mrs. Mason. (Note: The fifth Historic District Commission member has not been appointed following the completion of the term of Mr. McDaniel.) Planning Office Staff members present were Mrs. Melson-Williams, Mrs. Savage-Purnell and Mr. Swierczek. APPROVAL OF AGENDA Mrs. Mason moved for approval of the agenda as submitted, seconded by Mr. Street and the motion was unanimously carried 4-0. ADOPTION OF MINUTES OF THE REGULAR HISTORIC DISTRICT COMMISSION MEETING OF SEPTEMBER 17, 2020 The meeting minutes were still being prepared and will be considered for approval at the next meeting on November 19, 2020. COMMUNICATIONS & REPORTS Summary of Applications for 2019 and 2020 Mrs. Melson-Williams stated that there were four (4) applications in 2019. The Historic District Commission heard a presentation on Small Cell Wireless Facilities. The City has made significant progress in developing an Ordinance. There is now a proposed Ordinance for Wireless Communication Facilities here in Dover. The proposed Ordinance is available on the City of Dover website. It is scheduled for a Public Hearing with the Planning Commission on Monday evening and then moves on to City Council for its adoption. There were two (2) items that were identified in 2020. One was a Referral of a Demolition Permit at 229 South Governors Avenue. This (demolition) has been completed. While it is not an Application to the Historic District Commission, there is significant interest from a preservation perspective regarding an Application to the Planning Commission. Application S-20-10 is for the Bayhealth Scull Mansion Staff Parking Lot Expansion at the property on South State Street. The Scull Mansion is listed on the National Register of Historic Places. It is not within the local Historic District designation. The Site Development Master Plan will be subject to review and public hearing at the Planning Commission on Monday, October 19, 2020. The Planning Commission Meeting Agenda is posted on the City of Dover website and includes the public participation information for both the call-in option or participation online. The meeting will be Virtual. Summary of Architectural Review Certifications for 2020 Mrs. Melson-Williams stated that for the month of September there were no Permits that involved 3

Item 1. CITY OF DOVER HISTORIC DISTRICT COMMISSION OCTOBER 15, 2020 properties in the Historic District. With the Summary of Applications, there have been 26 Permit applications for the year (January – September). Seven of the Applications revolved around exterior renovation projects. There were four interior projects that were not subject to Architectural Review Certification. There were five Roof Permits and the remaining Permits were Fences, Signs and Demolitions including the one on 229 South Governors Avenue. Of the twenty-six (26) Permits, twenty-five (25) were approved by Staff. One of the Demolition Permits involved the Historic District Commission. A number of the Permits have involved properties on The Green that we have processed in this time period of the COVID-19 pandemic. Update on the status of 304 S. State Street: There was a Permit that was issued and implemented to make the building (304 S. State Street) safe; that activity happened. At this point, it has been identified as a Vacant Building. Because of the damage to the exterior wall, the building is currently condemned. As of this summer, the owner and the insurance company were still working out the details for the scope of work. Ms. Horsey thanked Mrs. Melson-Williams for the update. She reiterated that the contractor said that the building is definitely salvageable. Department of Planning & Inspections Update Mrs. Melson-Williams mentioned that Staff is busy with applications. City Hall continues to remain open to the public (as of October 15, 2020). We continue to make use of the virtual technology for meetings when possible and on a more regular basis. Other Announcements State Review Board for Historic Preservation Meeting is October 12, 2020 at 10:00 a.m. as a Virtual Zoom meeting. The Agenda was provided in your packet. It was noted that attendance by members of the City of Dover Historic District Commission at the State meeting is for educational purposes only and is not considered a meeting of the City of Dover Historic District Commission should a quorum of its members be present. Also included in your packet was information regarding the Preservation Delaware Annual Meeting and Conference that will be held virtually. The Conference will offer sessions across multiple days and include industry experts and roundtable panelists. The meeting is scheduled for October 15-17, 2020. The sessions will be posted on the Preservation Delaware website. The sessions are free. NEW BUSINESS Review of Permits Referred to Commission – None OLD BUSINESS Certified Local Government (CLG) Program Update on FFY2019 CLG Grant: Update to Design Standards and Guidelines for the City of Dover Historic District Zone Mrs. Melson-Williams stated that FFY2019 CLG Grant was a project to update the Design Standards and Guidelines for the City of Dover Historic Zone. It would focus on modern materials 2 4

Item 1. CITY OF DOVER HISTORIC DISTRICT COMMISSION OCTOBER 15, 2020 and technology. During the project year, the amount of Grant award that we would be eligible for was increased because other CLG’s did not apply or applied for lesser funding. The Revised Grant award is $11,300 which requires a match of $7,541 for a total project of just under $19,000. The project is to retain consultant services. The City has not gone out yet for consultant assistance to bring on board to date. The timeframe to complete the Grant has been extended. We do not have the Grant Agreement formally in place that would formalize that extension; she is hoping that it will be forthcoming so that Staff can start to tackle the project. Ms. Horsey asked if the old deadline was October 30, 2020 and what the new date was. Mrs. Melson-Williams replied that originally the CLG Grant had a timeframe through June 30. In the past, we have had extension through September 30. However, with COVID-19 they are expanding it even further. She is not sure of the exact date at the current time but hopes the Grant agreement will outline. It could be extended out to October of 2021. It is Staff’s intent to move forward with the FFY2019 CLG Grant project in this upcoming year. We do have an available match in our current Fiscal Year Budget. The Grant is reimbursable. There are ways to recoup the money depending on deliverables. It will mean some unique thinking about how interactions happen with the consultant and public outreach for the project. Ms. Horsey asked about the reimbursable amount. Mrs. Melson-Williams replied that you are told the amount of monies that you are eligible for, but they don’t just give you that money. You must submit documentation of your expenditures and then they will reimburse a certain percentage of that. This Grant is a 60/40. We know what our max is for the Grant award and what the max level has to be. So, we will need to have the cash on hand or the equivalent to Staff time, etc. At this time, it was set up as a cash match to fund the consultant services. Mrs. Mason asked if the project had been identified. Mrs. Melson-Williams replied that the project is the 2019 Update to the Design Standards and Guidelines. The description and project narrative were included in the packet. The project was identified and approved for that first Grant. Information on FFY2020 CLG Grant Application Information on Application Process and Deadlines: Intent to Apply due October 16 and Full Application due October 30, 2020 Mrs. Melson-Williams stated that information that Staff received roughly 2 weeks ago was included in your packet regarding the descriptions of the Guidelines for the FFY2020 Grant. Currently, we have been identified that we are eligible to apply for $9600 with a match that would be required of $6400 if you were to apply for it in its entirety. We have to make some type of decision on pursuing the Grant and what level and type of a project to put forth with this Grant Application Round. She does have questions regarding the Grant timeframe. Probably within the next year, we could probably have two Grants running at the same time. Although, it does not have to be for the same thing. We only have a certain cash match in the Budget that has been allocated. Therefore, we would need to be thinking how the match could be funded. We currently have just over $2400 available as cash match for our project. There are variety of different topic areas available for the Grant activities and potential Grant projects and she would like to know of the members ideas. We have to be able to write the proposal and apply for this in very short order. We 3 5

Item 1. CITY OF DOVER HISTORIC DISTRICT COMMISSION OCTOBER 15, 2020 have to provide Notice of Intent to apply by October 16, 2020. The full application has to be submitted by October 30, 2020. Mr. Czerwinski asked what was the dropdead for the 2019 Fiscal Year Grant? Mrs. Melson- Williams replied that she was not totally sure. There was some indication that it would extend into some date in 2021. Mr. Czerwinski asked if this one was really looking good for us regarding the Design Standards and Guidelines. Mrs. Melson-Williams replied she believed so. Because of the type and size of the project, the City’s procurement process has been updated within the last three weeks. The process for bringing a consultant on board is slightly easier. We can do direct solicitation for proposals rather than a whole RFP process. Mr. Czerwinski mentioned if we have to carry this forward to 2020, we can use the same funds for the 2020 project. Mrs. Melson-Williams replied that the intent to file is where we will need to alert the Historic Preservation Office. The Intent is to avoid finding out much later that someone is not going to apply when they can reallocate the funds to someone who is applying, and they can make a bigger and better project. Mr. Czerwinski mentioned that if we have to carry forward to the 2020 Grant Application to get this done, then we should do it. And if the 2019 Grant is still attainable, then we can look at something else for 2020. He just wants to look ahead. He asked if the Update of the Design Standards and Guidelines was put forth three years ago? Mrs. Melson-Williams replied that it was put forth as a project for a couple of years in the Grant and then we did not utilize the Grant because the Staffing level of the City did not allow us to focus on it. Then the one year that we were doing the Comprehensive Plan, we switched our Grant to that so that we knowingly could have very specific Staff time dedicated to preservation planning which is an eligible grant activity and receive some funding for doing so. Mr. Czerwinski asked with the 2020 Grant what is the Commission authorized to do in the Historic District and what are the limitations? How far can we go as far the projects? Mrs. Melson-Williams replied that you are not going to be building or helping to repair stuff. The types of eligible Grant activities include things like property survey, updates to previous survey information, funding of writing National Registrar nominations or amendments to National Registrar nomination, a range of preservation planning type activities (Ordinance or Design Standards and Guidelines),and outreach (developing brochures, workshop settings and seminars). These technical assistances could be helpful to the Commission and/or the general public. It allows for training for both the Commission and Staff. It could support 36CFR qualified (Staff and/or interns). There are some jurisdictions that use it to fund staffing. Dover is not in the position to do that. There’s the idea of bringing on an intern, but she is not sure if it works in the Grant year. Ms. Horsey commented on the eligible activities that are listed. She zeroes in on another Staff member, which was mentioned by Mrs. Melson-Williams may not be possible, but to her that is what we need; somebody who can focus on just this. She knows that the Planning Staff and Mrs. Melson-Williams are overburdened. Mrs. Melson-Williams replied that Historic Preservation here in the City of Dover could certainly benefit from very dedicated Staff person. She does not believe at this point we could put forth a Grant seeking that kind of assistance because Staff in this current budget year has not been allocated to fund or fill an additional position. She can certainly bring 4 6

Item 1. CITY OF DOVER HISTORIC DISTRICT COMMISSION OCTOBER 15, 2020 that to the Director’s attention that is it a concern of the Commission. We are getting ready to start the budget planning for the City’s FY’22 Fiscal Year which would start July of 2021. This will probably be a difficult budget to prepare and even additional staffing in this budget would be limited at this point and time. Ms. Horsey asked if anyone else had any suggestions or ideas as to what the Commission could apply for? Ms. Mason agreed with Ms. Horsey. Perhaps we could get a part-time intern person from a college, someone who you would not pay a full salary. They could come in for that time period of the Grant and relieve some of the duties of the Planning Staff. Mr. Street was interested in training and looking into that. Mrs. Melson-Williams mentioned that training is something that could be offered for the Commission. There some national level conferences (virtual format) which may have some registration cost. National Alliance for Preservation Commission that has a CAMP program. The CAMP program has been to Delaware at least 20 years ago. She can ask about the program. She mentioned that they could put together something and reach out to Historic Preservation Office with a smaller Grant to focus on some training. This could be offered to others as well. Ms. Horsey mentioned that was her second choice (training). When she first came aboard on the Planning Commission in the 90’s, they had plenty of available training; and it was the best thing that could have happened. It was great training. The training part for this Commission would be most helpful. Mrs. Melson-Williams mentioned that what Staff takes away from that is focusing on a smaller grant amount for the FFY’2020 and focus on a training effort of some sort. She asked if it was correct that the Commission is more interested in training themselves rather than training the community that owns a historic resource. Ms. Horsey mentioned that she was thinking the Historic Preservation Office because it is in their mission to do that and it is already being done. That would certainly be something they could help with. She asked if they had a lead on this. Mrs. Melson- Williams replied that for educating other members of the public that have historic resources it is certainly in the mission of the State Historic Preservation Office; however, in our participation as a CLG we are a partner in helping implement that mission. A workshop was held with the Comprehensive Plan. We could do a two-part training effort. Implementation of 2019 Comprehensive Plan Mrs. Melson-Williams stated that she plans to keep this on the agenda as an update. There is the Preservation Chapter of the Comprehensive Plan that has been adopted for the City. It has a whole series of goals and recommendations that can be related to education. There are a number of items over the next few years that are identified in the Implementation Plan for action. Staff has begun work on the Comprehensive Rezoning Project. We will be looking at the Land Development Plan for the City and comparing it with the Zoning Map for the City. It will need to be completed by June 2021. She will keep the Commission updated on the Comprehensive Plan actions on a regular basis. 5 7

Item 1. CITY OF DOVER HISTORIC DISTRICT COMMISSION OCTOBER 15, 2020 Mr. Czerwinski moved to adjourn the meeting, seconded by Mr. Street and unanimously carried 4-0. Meeting adjourned at 4:20 PM Sincerely, Maretta Savage-Purnell Secretary 6 8

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION November 19, 2020 The Virtual Meeting of the City of Dover Historic District Commission was held on Thursday, November 19, 2020 at 3:30 PM using the videoconferencing system WebEx due to Delaware’s Declaration of the State of Emergency for COVID-19 with Vice Chairperson Ms. Horsey presiding. Members present were Mr. Street, Mr. Czerwinski, Ms. Horsey and Mrs. Mason. (Note: The fifth Historic District Commission member has not been appointed following the completion of the term of Mr. McDaniel.) Planning Office Staff members present were Mrs. Melson-Williams, Mrs. Savage-Purnell and Mr. Swierczek. APPROVAL OF AGENDA Mr. Czerwinski moved for approval of the agenda as submitted, seconded by Ms. Mason and the motion was unanimously carried 4-0. ADOPTION OF MINUTES OF THE REGULAR HISTORIC DISTRICT COMMISSION MEETING OF SEPTEMBER 17, 2020 Mr. Czerwinski moved for approval of the Meeting Minutes of September 17, 2020, seconded by Mr. Street and the motion was unanimously carried 4-0. COMMUNICATIONS & REPORTS Summary of Applications for 2019 and 2020 Mrs. Melson-Williams stated that there has really been no change with the number of applications. There were four (4) applications in 2019 and some of them were information items. There were two (2) items that were identified in 2020. One was a Referral of a Demolition Permit at 229 South Governors Avenue. This (demolition) has been completed. The 2019 Applications consisted of the Small Cell Wireless Facilities and the CLG Grant as information items. Summary of Architectural Review Certifications for 2020 Mrs. Melson-Williams stated that as of the month of October there have been 29 Permit applications for the year (January – October). There were three (3) additional permits in the Historic District that consisted of an exterior project, a window and a door project. Mr. Czerwinski questioned the window and door permits that were issued by Permitting Staff and he asked about Staff’s approval. Mrs. Melson-Williams replied that certain types of permits are over the counter (windows and doors). If they are in the Historic District, they are supposed to have a member of the Planning Staff review it for the Architectural Review Certifications. She will follow up with our front Staff. For at least one of them, she had conversation with the contractor prior to him filing the Permit because he knew he was in the Historic District. Mr. Czerwinski and Ms. Horsey mentioned it could be a major issue. 9

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 Department of Planning & Inspections Update Mrs. Melson-Williams mentioned that City Buildings are currently closed to the public (as of November 5, 2020). Staff is busy with applications and operating in a variety of methods (working remotely, limited hours in the building, staggered/alternating schedules, minimized interaction amongst staff and with the public). On the Planning side are working remotely with select days and times in the Office. We do try to have a Planner in the Office each day. At the current time, this has been dictated to be the method of operation. The best way to reach Planning Staff is by leaving a phone message that includes an email. There is also information on the City’s website about COVID Operations Citywide. As of this morning, the Library is still open to the public with restrictions (curbside service and hours). Update on Wireless Communications Facilities: Ordinance #2020-13 Adopted by City Council 11/9/2020 and Small WCF Design Manual Mrs. Melson-Williams stated that the Ordinance was included in your packet as adopted. The Ordinance was adopted at the November 9, 2020 City Council meeting. The Ordinance describes the types of facilities and functions. She gave an overview of Ordinance #2020-13. She mentioned what is unique about the Wireless Communications Facilities Ordinance is that these items could be happening in the right-of-way or on individual private properties. Some of the key items as it relates to the Historic District Commission is if the placement of a Wireless Communications Facilities of any type is located in the Historic District, it does require that it receive an Architectural Review Certification. Depending on the type of process it needs to be in will determine whether it appears before the Historic District Commission. The Code as adopted includes some additional provisions related to the Non-Tower Wireless Communications Facilities. This is where the antenna and its components are attached to something that is not just there for the communication facility. She also mentioned the Tower-Based Wireless Communications Facilities. In the case of Non-Tower and Tower-Based Wireless Communications Facilities are within 100-feet of something that is listed on the National Register of Historic Places, either as a property or part of a district, then an Architectural Review Certification is also required. They do not have to be located in the District. It will capture things that might be in close proximity to something that is National Register listed. She also mentioned the Small Wireless Communication Facilities which is the reason the Ordinance had to be written. They have a Final Draft of a specialized Design Manual that was included in your packet. We could not prohibit the Wireless Communications Facilities citywide, but we came up with ways to regulate them. She also mentioned the review and approval process which consists of consultation, Application submission, a Wireless Communications Facilities Building Permit that is still being developed, Review and Waivers. In the case of a placing a new Tower facility that would require a Conditional Use Application to the Planning Commission. Otherwise, we hope to make it an Administrative process through a Permit Review that involves Staff Review. If it happens to be within the City right-of-way then the City of Dover Electric Department and Public Works will be involved in the Permit review process. There are also Federal regulations that dictate how the timing of the review should happen. Mr. Street questioned whether this was something that had to come before the Historic District Commission. Mrs. Melson-Williams replied that it depends on the type. If it is going to be a 2 10

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 placement of a new Tower, then they will need to meet the timeframe for review to allow Staff to get it into the Development Advisory Committee process leading to the Planning Commission. The Small Wireless Communications Facility is just a Permit review process. If for any reason we needed to refer it to the Historic District Commission for review, then we might need to adjust a meeting schedule. But it would be like any other permit arriving. This will be a learn as we go. We have learned a lot in just trying to write the Ordinance. There was specialized legal counsel involved in some of the initial drafting. Planning Office Staff had to look at it to make it work with how our Code is set up and how we try to function to make it as easy as possible. It is a complicated type of use. Ms. Horsey mentioned that she liked the first page of the Ordinance as she referenced 23.1(e) “Preserve the character of the City’s neighborhoods and corridors.” She mentioned that Mrs. Melson-Williams explained that section and Council has done a lot of thinking and hard work on the Ordinance. Ms. Horsey mentioned that she sees water towers a lot on the highway and at the end of Water Street. It has so many devices on it now that you cannot even see the name Dover on it. She asked if all of this needed to stay with the addition or is this the reason, we are needing to create new towers. Mrs. Melson-Williams replied that the water tank that you are referencing is a City owned infrastructure piece. It is a tall thing that has the ability to accommodate antenna arrays. Typically, it is not just one that gets installed; it’s a multiple number per facility kind of entity that gets placed. You are going to see it on things that are tall and around here it would be water tanks. We do have some towers that were built over the last 20-years, but a lot of times you are seeing it on the existing water towers. We do see them changed out for technology reasons. The City leases that space so there has to be City permission to locate on there. There may also be items related to emergency 911 services and other radio communications for that type of work or City systems. Ms. Horsey asked if all the devices would remain the way they are or changed out for newer technology, so it does not look junky. Mrs. Melson-Williams replied that she really could not answer that question. There has been some change out on the towers in the last year for antenna upgrades. This Ordinance will not make them remove anything. If they are going to replace something, it would still require a Permit so that the City is aware of the placement and changes. It would typically become an Eligible Facility Request meaning that they are changing something but it’s not significant enough or expanding the size. Staff does not have the time or expertise to track that antenna to say that it needs to be replaced because it has been in a location for a certain period. NEW BUSINESS Review of Permits Referred to Commission – None Annual Meeting Historic District Commission Election of Chairman and Vice Chairman Mrs. Melson-Williams briefly discussed the By-Laws for the Historic District Commission. At the current time, the chair is vacant because Mr. McDaniel decided not to be appointed to continue his service which was back in June. The Vice Chair Ms. Horsey was elected in November 2019 is serving as Acting Chair. 3 11

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 Ms. Horsey moved to elect by acclamation Mr. Czerwinski as Chairman for the Historic District Commission. The motion was seconded by Mr. Street and unanimously carried 4-0. Mr. Czerwinski moved to reelect by acclamation Ms. Horsey as Vice Chair for the Historic District Commission. The motion was seconded by Ms. Mason and unanimously carried 4-0. Mrs. Melson-Williams also mentioned that the By-Laws for the Historic District Commission list a Recording and Corresponding Secretary for the Commission. What has typically occurred in the past as Planning Staff takes care of that duty. Mrs. Maretta Savage-Purnell has served as the Secretary regarding the minutes and the whole Planning Staff in general deals with general support as Mrs. Melson-Williams the lead person. Ms. Horsey thanked Mrs. Melson-Williams very much for that note. She thinks that we can all agree that Mrs. Maretta Savage-Purnell does an amazing job completing the minutes and she thanked Mrs. Dawn Melson-Williams for guiding them in all of their meetings. Mr. Czerwinski agreed. Meeting & Deadline Draft Schedule for 2021 Mrs. Melson-Williams stated that the meeting date will remain as the third (3rd) Thursday of each month at 3:30pm. The deadline date to file an application has to be at least 30 days prior to the meeting date. The Meeting and Deadline Schedule for 2021 was provided to all members. The By- laws state that the Historic District Commission must meet quarterly. Educational Training Session Information on Historic District (H) Zone Presentation Mrs. Melson-Williams gave an overview of the Historic District Zone which consisted of Maps that were included in the Comprehensive Plan of the Downtown area, citywide and all Dover Historic Districts. She mentioned the two types of designation which are the Local Historic District that is established by the local government through ordinances and those individual properties or the historic districts listed in the National Register of Historic Places, a federal designation program. She mentioned the process of the Architectural Review Certification. Mrs. Melson-Williams asked if there were any questions. Ms. Mason asked if you were in the National Register of Historic Places, if you were guided by national regulations. For example, if you wanted to demolish a home and you are not in the local Historic District, are you monitored by the National Register of Historic Places? Mrs. Melson- Williams replied not exactly, if a property is listed on the National Register of Historic Places that is a Federal designation. The only kind of oversight that would happen for a property that is listed on the National Register of Historic Places would be if there was some type of Federal action that could potentially impact that property. For example, Federal action could be using Federal monies to do something (build a road, participating in a grant program or seeking a Federal Tax Credit) and there would be some standards that you would have to meet. It would not stop a private property owner from demolishing their home. It would at least slow down and cause a review for impact on historic resources if for example, a road was going to come through and potentially demolish a person’s home and the road and construction was partially being funded at a Federal 4 12

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 level. This falls into a Section 106 process where you need to take into account impacts of the activity of historic resources. In some cases, it may cause mitigation. Mr. Czerwinski mentioned that Mrs. Melson-Williams described what the National Register of Historic Places covers perfectly. Mrs. Melson-Williams also mentioned that if Federal action is involved in some way, then that’s where the protection lies. With preservation in general, a lot of the action and the ability to help preserve is really a local matter. It takes that local designation to cause that more local review to limit what may be able to happen on a property or at least allowing for some type of specialized review process in order for a person to do what they would like to do. Ms. Mason asked if a property owner had an old home in the local district and they wanted to demolish it and build something else smaller (cabin) would that be allowed, or would that person need to build similar to what was previously there before. It would ruin the integrity or neighborhood or district if the homeowner put a split-level home on the property. Mrs. Melson- Williams replied if it is a property that is locally designated, then there is the Architectural Review Certification process. The first question of demolition would need to be reviewed and then what the homeowner is building back would also need to be reviewed. Here in Dover, both of those actions are reviewed in conjunction with the Design Standards and Guidelines for the City of Dover Historic District Zone. Mr. Czerwinski mentioned for example Habitat for Humanity homes. If a Habitat for Humanity home was located in the Historic District and if it needed to be demolished and rebuilt, then the same type of home that was demolished would need to be built back on the property. Mrs. Melson- Williams replied that you would need to look at what was being proposed for the reconstruction. What is the form of the building (1-2 story); where is the building being placed (how far from the street); and if it was in the local Historic District. The Design Standards and Guidelines focuses on those types of things. Mrs. Melson-Williams continued the overview with the Code excerpts from the Zoning Ordinance that is available on the City of Dover website, Ordinance Excerpts on Amendments (Zoning Map Amendments and Rezoning) and their processes. Mr. Czerwinski asked if the Historic District Commission could initiate any Zoning Map change. Mrs. Melson-Williams replied that the Historic District Commission cannot specifically initiate. Historic District Commission may be able to do a letter of concern or letter of record that could be forwarded to Council. If there was Council support, then something could be initiated or if the Commission worked more directly with the property owner to have the property owner actually initiate it. Mr. Czerwinski mentioned he could not be the property owner because then it could be a conflict of interest. Mrs. Melson-Williams replied if you are talking about a particular situation, probably so. In Article 10 - Section 3.3, it talks about the Historic District amendments and the reports to City Council who ultimately makes decisions about Rezoning. This section also gives criteria if someone was placing an individual structure in a Historic District or if there were multiple properties being brought to the Historic District. In considering an individual property, one of the criteria is the desire of the owner to have the property designated. 5 13

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 Mr. Czerwinski asked if the National Register district predates the Dover Historic District. Mrs. Melson-Williams replied yes. The National Register districts date to the mid 70’s and early 80’s which is a separate process. It does involve a review process with the State Review Board for Historic Preservation. There is local involvement in the National Registry nomination process for the City of Dover. Because you are a Certified Local Government any National Register nomination that is proposed here in the City of Dover would need to come before the Historic District Commission and a sign off or awareness from the Mayor. Mr. Czerwinski asked when they created the Historic District in Dover why didn’t they just align it with the National Register Historic Districts because we are missing a ton of buildings within the City. If what you are telling me is true, then we as a Historic District Commission is all a moot point of discussing this because we cannot initiate action to change this. Mrs. Melson-Williams replied that to initiate change in the boundaries of the Historic District is something that has been identified in the Comprehensive Plan for the City to look at the boundaries of the Historic District. There is a process called the Comprehensive Rezoning. In this process, there is the ability of Staff to bring that forward. Ms. Horsey stated that as part of this process when it was first set up, she knows that this was something that took a long time. In deciding the boundaries, we had some push back from some of the building owners. The building owners were afraid of what the Guidelines would have them do. There were multiple ongoing workshops on expansion. She did not see any reason why this could not be started again. Mrs. Melson-Williams replied that the initial District centered on The Green and just to the west of State Street. It did not continue down Loockerman Street. The District was amended and expanded in 1995 or 1996 to carry it down Loockerman Street. Previously, the Historic District area was part of the Zoning Ordinance dating back to the 1960’s. However, there was not a Historic District Commission in place until the early 90’s and this is when you see the Design Standards and Guidelines established. Prior to that it was the responsibility of the Planning Commission to deal with properties in the Historic District and the Certification process that was in place at that time. Ms. Horsey seems to think that it was also expanded going east. She thinks it is time to review the maps again. Mrs. Melson-Williams replied that there may have been. Staff knows that it is a future goal and action item that was identified in the Comprehensive Plan. Staff is currently working on one that they are required to do as a follow-up to the Comprehensive Plan called a Comprehensive Rezoning where we have to identify properties citywide where the zoning does not jive with the Land Development Plan Map that was adopted for the City as part of the Comprehensive Plan; it will need to be completed by June 2021. Responding to Mr. Czerwinski as to what can the Historic District Commission do, Mrs. Melson- Williams replied if the Historic District Commission has very strong opinions or concerns about any properties or areas, etc. that this should be considered. You could put that in writing and Staff can share it with City Council. The Commission thanked Mrs. Melson-Williams for the information and for making the process clear to them. 6 14

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 Ms. Mason mentioned that she has noticed that some property owners do not want to be controlled by being in certain zones and a lot of the retail people on Loockerman Street do not want to have any restrictions. In some ways, it is really good for the owners and in other ways it is not. It is kind of hard to understand why some people pursue it and why some people do not. She has noticed that there are certain properties that should be under it and over the years no one has asked to have it put in the zone. She thinks that it is a natural reaction to an owner not to pursue it. Mrs. Melson-Williams responding to Ms. Mason mentioned that the information should not be looked at as a restriction but as guidance for maintaining character. If the character is important to your community, then there are ways to continue the character even if it is new construction or there needs to be changes or upgrades to your property. This is also the greater good. Ms. Horsey mentioned that this was the type of concern that we had years ago when we first put this together because people do not want to be told what to do. Most people do comply. The education is important. It is more of an opportunity and not a restriction. OLD BUSINESS Certified Local Government (CLG) Program CLG Program Reporting for FFY2019 Mrs. Melson-Williams stated that FFY2019 covers October 2018-September 2019. Additional information will be submitted and forthcoming. Update on FFY2019 CLG Grant: Update to Design Standards and Guidelines for the City of Dover Historic District Zone Mrs. Melson-Williams stated that FFY2019 CLG Grant was a project to update the Design Standards and Guidelines for the City of Dover Historic Zone. It would focus on modern materials and technology. The timeframe to complete the Grant has been extended due to COVID-19 through the end of Summer 2021. The City plans to go out for a consultant assistance to bring one on board. It will mean some unique thinking about how interactions happen with the consultant and public outreach for the project. Information on FFY2020 CLG Grant Application Mrs. Melson-Williams stated that the Grant cycle has just opened (for applications). Planning Staff on behalf of the Commission did alert the State Historic Preservation Office that they plan to apply. They are looking at two (2) components such as training opportunities for the Commission members and Parks and Recreation Needs Assessment Study (Park Master Plan) assistance regarding a Grant activity for a cemetery (in Silver Lake Park). Ms. Horsey mentioned that she was glad to hear that the cemetery was included. There was a brief discussion regarding the cemetery. Implementation of 2019 Comprehensive Plan Mrs. Melson-Williams stated that Staff is working on the Comprehensive Rezoning where we have to compare our current Zoning Map with the Land Development Map of the City to ensure that 7 15

Item 2. CITY OF DOVER HISTORIC DISTRICT COMMISSION NOVEMBER 19, 2020 they match. We are required by State Code to do this after every Comprehensive Plan and the last one we did was in 2009. Ms. Horsey asked if there was any nomination on the fifth member of the Historic District Commission. Mrs. Melson-Williams replied that she has not been contacted with any questions. The appointment of the member has to be put forth by the Mayor and then it goes to City Council for confirmation. She mentioned the qualifications and the extent of the makeup. If the members have any suggestions or know of an individual, please let her know. Mr. Czerwinski mentioned that he heard about the delay of the hearing and asked if there was any update regarding the Scull Mansion. Mrs. Melson-Williams replied that she had not heard anything. The last was that the property owner was looking at having a meeting with the community that had expressed interests and concerns about the property. Ms. Mason mentioned that the Friends of Old Dover will be meeting with a couple of people in the Development Committee of Bayhealth on December 4, 2020. She and Ms. Horsey will be attending the meeting. Mr. Street moved to adjourn the meeting, seconded by Mr. Czerwinski and unanimously carried 4-0. Meeting adjourned at 5:12 PM Sincerely, Maretta Savage-Purnell Secretary 8 16

City of Dover Historic District Commission Item 3. Summary of Applications 2019 Updated thru December 31, 2020 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-19-01 Information on Downtown Dover; Presentation Informational Presentation and Information heard on grant funded Mural Downtown Dover Potential Mural Consultation on Wall Preparation for S. project from Design Committee of Mural Project Location at 109-113 Bradford St. elevation - HDC Downtown Dover Partnership; Property W. Loockerman recommendation to not allow painting Owner to be advised that masonry wall Street of an existing masonry wall should not be painted HI-19-02 CLG Grant Certified Local Information File Notice of Eligibility for Grant Grant Application submitted; email of Application for Government 6/14/2019; FFY2019 CLG Grant award; awaiting Formal Award Letter and FFY2019 Application for Grant Application submitted 7/11/2019 to Letter of Agreement; Grant Timeframe Funding SHPO Summer 2019-6/30/2020; Grant Timeframe pending extension due to COVID-19 HI-19-03 Information on Historic District and Information File Informational Presentation by City's Ongoing efforts to establish provisions for Small-Cell Citywide Electric Director to HDC design, permitting, and implementation; MI- Wireless Facilities 20-06 Text Amendments: Wireless Communications Facilities -- Proposed Ordinance #2020-13 - First Reading 9/28/2020, Planning Commission Recommendation 10/19/2020, City Council Adoption 11/9/2020 HI-19-04 Referral of Fence 2 Kings Highway NE Fence Permit Permit #19-1218 referred to HDC by Permit application received 9/4/2019; HDC Permit #19-1218 City Planner 9/9/2019 for consultation authorizes fence height and recommended on Architectural Review Certification; elements, materials, & location; Permit Considered at 9/19/2019 HDC Meeting issued 10/23/2019 subject to conditions of - approval granted for 5 ft. metal Architectural Review Certification. Fence picket fence with recommendations under construction in early 2021. on brick piers, pergola, and fence materials & location 17

City of Dover Historic District Commission Item 3. Summary of Applications 2020 Updated thru December 31, 2020 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-20-01 Referral of 229 South Governors Demolition Permit - Permit #20-47 referred to HDC by City Permit Application received 1/14/2020. Demolition Avenue, Action Tire Building Planner 2/11/2020 for consultation on Permit approved for issuance per HDC Permit #20-47 Architectural Review Certification; action. Building Demolished. Commercial/ 2/20/2020 HDC recommended Vehicle Service approval of ArchRevCert Building HI-20-02 CLG Grant Certified Local Information File Notice of Eligibility for Grant Notice of Intent due October 16, 2020: Application for Government 10/2/2020; Notice of Intent Due to Email submitted of intent to file. Full FFY2020 Application for Grant SHPO Application due October 30, 2020. Working Funding with SHPO and other City Staff on refining Grant Project activities. Decision to focus on FFY2019 Grant. 18

ummary of Permit Applications with Architectural Review Certification Item 4. 020 - Updated Thru 12-31-2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/23/2020 19-1476 6 W. Loockerman St. Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for tenant fit Renovations required for interior work. out of office space on second floor. 1/6/2020 19-1635 120 S. Governors Avenue Fence Permit Staff Approval. Replacement of wood pieces on existing wood fence associated with commercial building. 1/22/2020 19-1674 15 Loockerman Plaza, City Roof Permit Staff Approval. Roof replacement on City Hall one Hall story west wing area. Reclad mansard roof areas with synthetic slate roof shingles to match main section of building. 2/6/2020 20-01 131 W Loockerman Street, Sign Permit Staff Approval. Window signs and Roof Sign on Handyman Humpfries corner of pent roof structure for business located in first floor storefront area. 3/17/2020 19-1575 54 S. State Street, Temporary Sign Permit Staff Approval Installation of temporary banner Presbyterian Church 12/9/2019 - 12/26/2019. 3/6/2020 20-193 214 S. State Street Roof Permit Staff Approval Roof replacement with architectural shingles on rear addition; limited visibility from street. 3/16/2020 20-202 22 The Green, Delaware Building Permit - Exterior Staff Approval Replacement of fire escape on rear State Housing Authority Renovations (west) elevation; exterior Offices restoration/repair and painting of masonry & stucco, windows, shutters, woodwork, gutters; roof replacements - architectural shingles and membrane roofing 19

ummary of Permit Applications with Architectural Review Certification Item 4. 020 - Updated Thru 12-31-2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 3/16/2020 20-206 16 The Green, Delaware Building Permit - Exterior Staff Approval Replacement of existing ramp on State Housing Authority Renovations rear (north) elevation; exterior Offices restoration/repair of masonry & stucco, windows, shutters, woodwork, gutter & downspouts; roof replacements 3/13/2020 20-219 5 Kings Highway, NE Demolition Permit - Accessory Staff Approval Demolition of freestanding garage Structure building. 4/27/2020 20-335 15 Kings Highway, NE Sign Permit Staff Approval Installation of projecting sign on metal bracket for office tenant 5/21/2020 20-047 229 S. Governors Avenue Demolition Permit HDC Approval of ArchRevCert for Approval by HDC on 2/20/2020. Demolition, HI-20-01 Demolition of one story masonry commercial/vehicle service building. 5/28/2020 20-287 411 Legislative Avenue, Building Permit - Exterior Staff Approval Renovation of Entry Stairs for Legislative Hall Renovations precast stone treads, brick, and handrail system improvements. 5/11/2020 20-346 25 W. Loockerman Street Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for café space Renovations required for interior work. on first floor. 5/6/2020 20-358 2-4 The Green, Office Administrative Permit - Roof Staff Approval Replacement of mansard roof with Building Permit synthetic slate shingle material and other roof & trim work repairs. 5/11/2020 20-368 417 S. State Street Building Permit - Exterior Staff Approval Restoration/repair of masonry Renovations repointing, shutters, woodwork repair, and exterior repainting. 5/26/2020 20-401 45 The Green, Sykes Roof Permit Staff Approval Roof Replacement of flat roof Building membrane, select repair of slate roof areas (west wing and rear), woodwork, gutter, chimney repair. 20

ummary of Permit Applications with Architectural Review Certification Item 4. 020 - Updated Thru 12-31-2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 6/22/2020 20-412 401 Federal Street, Building Permit - Interior Staff Approval. No ArchRevCert Interior Renovations to office space. Renovations required for interior work. 6/2/2020 20-466 20 E Division Street, Office Sign Permit Staff Approval. Reface of existing monument sign Building for office tenant (Embrace Home Loans). 7/1/2020 20-447 150 Martin Luther King Jr Window Permit No Planning Staff Review. Permit Repair of Windows. Blvd South, Tatnall Building issued by Permitting Staff 7/9/2020 20-615 411 Legislative Avenue, Administrative Permit - Staff Approval. No ArchRevCert Interior Renovations associated Legislative Hall Interior Renovations required for interior work. with replacement of HVAC mechanical system. 7/23/2020 20-704 20 Loockerman Plaza, Dover Fence Permit Staff Approval. Replacement of existing white vinyl District Office at Wesley UM fence with 4-ft. black metal picket Church fence on north side of east building wing. 8/11/2020 20-761 417 S State Street Roof Permit Staff Approval. Replacement of existing asphalt shingle roof with architectural shingle roof. 8/6/2020 20-772 146 S State Street, Main Sign Permit Staff Approval. Installation of hanging (projecting) Street Homes Loan sign on porch for office tenant. 8/24/2020 20-785 3 Loockerman Plaza, PNC Building Permit - Site Staff Approval. Renovations to ADA Parking in Bank Renovations north parking lot and associated curb cuts, sidewalks, and replacement of walkway and steps with ramp system on east side of building from parking lot. 8/17/2020 20-795 154-156 S State Street Alley Building Permit - Exterior Staff Approval. Renovations to exterior wood Renovations staircase and deck on north side of building. Not considered in public view and subject to Arch Rev Cert as site is off an alley. 21

ummary of Permit Applications with Architectural Review Certification Item 4. 020 - Updated Thru 12-31-2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 8/25/2020 20-878 133 S Bradford Street, Administrative Permit Staff Approval. Removal of 3-bay Bank Drive-thru Previous Wells Fargo Bank canopy structure. Existing Building Drive-thru to remain. 10/23/2020 20-957 34 The Green, Law Offices Building Permit - Exterior Staff Approval. Reconstruction of front porch May & Perez Renovations elements and other woodwork with in-kind materials. Information alert to HDC at 10/15/2020 Meeting. 10/16/2020 20-1030 6 S State Street, Law Office Window Permit No Planning Staff Review. Permit Replacement of 6 Double Hung of Baird Mandalas & issued by Permitting Staff Windows - Beige in color with grids. Brockstedt 10/13/2020 20-1085 116 E Water Street Door Permit No Planning Staff Review. Permit Replacement of Entry Door - Raised issued by Permitting Staff Panels Double Door with Transom. Planning Staff discussed door options with contractor. 11/30/2020 20-1176 122 Martin Luther King Jr Roof Permit Staff Approval. No ArchRev Cert Replacement of flat roof membrane Blvd S, Haslet Armory required due to location. and some chimney work. Building 12/14/2020 20-1271 55 The Green, Supreme Building Permit - Interior Staff Approval. No ArchRevCert Interior renovation for attorney Court Building Renovations required for interior work. rooms/offices. 12/18/2020 20-1282 417 Federal Street, Jesse Administrative Permit - Staff Approval. No ArchRevCert Replacement and construction of Cooper Building Stormwater System required for underground work. surface & groundwater infiltration system (underground piping system). 12/17/2020 20-1290 417 Federal Street, Jesse Building Permit - Renovations Staff Approval Replacement of Cooling Tower and Cooper Building & Accessory Mechanical construction of new accessory Structure mechanical enclosure structure near Haslet Armory Building 12/31/2020 20-1397 2-4 The Green, Office Roof Permit Staff Approval Replacement of mansard roof with Building synthetic shingle material and other roof & trim work repairs. Supersedes Permit #20-358 due to change in material. 22

Summary of Permit Applications with Architectural Review Certification Item 4. 2021 - Updated Thru 2-28-2021 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/21/2021 20-1228 204 W Loockerman St, Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for tenant Bayard Building Renovations required for interior work. fitout for retail space on first floor. 1/26/2021 20-1324 103 S. Governors Avenue, Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for new bunks Dover Fire Department Renovations required for interior work. and office spaces. Station #1 2/1/2021 20-508 4 The Green Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for closet Renovations required for interior work. space. 23

Item 5. Annual Report 2020 Section Historic District Commission The City of Dover, Delaware Historic District Commission consists of five members. The members during 2020 include Eric Czerwinski, Ann Baker Horsey, Joe McDaniel (until end of term in June), Jonathan Street, and Mary Terry Mason. The Commission receives staff support from the Planning Office. During 2020 Joe McDaniel served as Chairman (thru June) and Ann Horsey served as Vice-Chairman then Acting Chair. At the Commission’s Annual Meeting in November 2020, Eric Czerwinski was elected Chair and Ann Horsey was elected Vice Chair. The fifth member of the Historic District Commission has yet to be appointed (to fill the seat vacated by Mr. McDaniel). The Historic District Commission held five meetings in 2020. The Historic District Commission reviewed two (2) items for consultation on Architectural Review Certificates or as informational items in 2020. This included the referral of a Demolition Permit for the demolition of a vacant Commercial/Vehicle Service Building at 229 S. Governors Avenue (HI-20-01) which was authorized. During the year, the Commission heard a number of project updates on topics such as the adoption and implementation of the 2019 Comprehensive Plan and the adopted Ordinance for Wireless Communications Facilities. The Commission also participated in a training session on the aspects of the Historic District Zone (H) including the provisions and procedures for Architectural Review Certification and its differences from the National Register of Historic Places. Of the thirty-four (34) permits in the Historic District in 2020, a total of twenty-nine (29) required Architectural Review Certification for exterior work activities. The significant majority of the Permits were eligible for Staff Review during the Building Permit process due to their scope of work. For example, exterior renovations and restoration/repair of exterior finishes for a several buildings on or near The Green and in the Capitol Complex were completed. Several other buildings underwent roof repair and replacement projects. Sign Permits were issued for new businesses adding signage including retail and office locations. Certified Local Government Program The City of Dover was designated a Certified Local Government in 2015. As part of the Certified Local Government Program, grant funding was received in the FFY2019 CLG Grant Application (HI-19-02) to seek consultant assistance to develop an Addendum to the Design Standards & Guidelines for the City of Dover Historic District Zone document focusing on Modern Materials & Technologies. Originally planned to begin in Summer 2019, this grant project was delayed due to Planning Staff’s focus on the 2019 Comprehensive Plan Project and then further delayed due to implications of the State of Emergency for the COVID-19 Pandemic. The timeframe to utilize this FFY2019 CLG Grant has been extended into 2021; Staff will be revising the scope of work to initiate the project. 24

Item 6. City of Dover ARCHITECTURAL REVIEW REPORT Referral by City Planner to Historic District Commission Meeting of March 18, 2021 Permit: Permit #21-188 Signage for The People’s Church of Dover Location: 46 S. Bradford Street Located at the northwest corner of S. Bradford Street and Reed Street Tax Parcel: ED-05-077.05-03-71.00-000 Zoning: RG-1 (General Residence Zone) H (Historic District Zone) File Number: HI-21-01 Referral of Permit: The following application Sign Permit #21-188 is referred by the City Planner to the Historic District Commission for consultation regarding the issuance of the Architectural Review Certificate. Applications for certain types of construction activity within the Historic District Zone (H) are reviewed by the City Planner (or Staff as designated) for Architectural Review Certification as part of the Building (Sign) Permit application review process. Staff is referring the Permit for review under the provisions of Zoning Ordinance, Article 10 Section 3.22(A) and (B). See below. Section 3.22 Architectural review certification by the city planner. (A) An architectural review certificate for specific classes of building permits, including fences, signs, siding, window and door replacement, roofing, the addition or replacement of decorative features, minor demolition, residential additions, and other construction of a minor nature, may be issued by the city planner, after a review and determination that the proposed construction is in general accordance with the standards set forth in subsection 3.25. (B) The city planner may refer any permit application for demolition or construction in the historic district for consultation with commission. Permit Proposal: Sign Permit #21-188 was filed on March 2, 2021 for a freestanding monument sign including a LED Electronic Message Center on the property of The People’s Church at 46 S. Bradford Street. The Permit application is for a replacement of the existing freestanding monument Sign which includes a changeable copy area (manual) and appears to be internally illuminated. The proposed monument Sign has two components consisting of the sign panel (with name) and the LED Electronic Message Center area. The new Sign is to be attached to an existing brick P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service 25

Item 6. HI-16-04 Referral of Sign Permit #16-611 Signage for The Depot at 595 Forest Street Staff Report to the Historic District Commission Page 2 of 6 base form consisting of 19-inch brick base with a taller brick center section for an overall height of the base at 55-inches; the new sign is attached to the wall created by the brick base element. The name sign panel is to be a sandblasted cedar wood sign that will be externally illuminated from a small relief section band from just below the name sign panel. The sign name panel is 96- inches by 17-inches in height for an area of 11.33 SF. The changeable area located below the name sign face panel is proposed as LED Electronic Message Center. The Electronic Message Center area of the sign is 96-inches by 31-inches in height for a total of 20.67 SF (64.5% of the total sign area). The overall sign area is 96-inches wide by 48-inches in height for a total area of 32 SF. The overall sign with base is 96-inches wide and 67-inches in height (8 feet wide by ~5.5 feet tall). See Permit application form and attachments. The Staff Review of Permit for Architectural Review Certification: Project activities are reviewed for compliance with the Zoning Ordinance and the Design Standards and Guidelines for the City of Dover Historic District Zone as stated in Zoning Ordinance, Article 10 Section 3.25(A). 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. In reviewing the proposed project for Architectural Review Certification, Staff referenced various sections of Chapter 5: Storefronts and Signage (pages 5-5 thru 5-8) of the Design Standards and Guidelines for the City of Dover Historic District Zone which presents the Recommended, Not Recommended, and Inappropriate approaches to construction of various elements in the Historic District. While Chapter 5 focuses on signage to be mounted on buildings in the commercial district, it does not specifically address the use of freestanding signage or Electronic Message Center signs specifically. According to the Design Standards and Guidelines for the City of Dover Historic District Zone (Chapter 5), the following are some of the Recommended practices for signage: • A sign should be consistent and compatible in terms of its size, style, materials, and location with the historic building, and should be integrated into the architectural design of the building on which it is located. • Sign material should be compatible with the design of the building. Wood and metal signs are recommended. Similarly, the following is Not Recommended: • Plastic signs are not recommended. • Inappropriately scaled graphics are not recommended, especially at pedestrian level. • Large-scale signs are not recommended. The following is deemed Inappropriate: • Signs that are clearly unsympathetic to the character of the building on which they are located are inappropriate. • Back-lit fluorescent signs are inappropriate. • Temporary, visually assertive signs set behind display windows are not appropriate. 26 2

Item 6. HI-16-04 Referral of Sign Permit #16-611 Signage for The Depot at 595 Forest Street Staff Report to the Historic District Commission Page 3 of 6 Staff also reviewed the proposed signage for compliance with provisions of the Zoning Ordinance. Per the Sign Regulations (Zoning Ordinance, Article 5, Section 4), given the use of the property (Place of Worship), its location (a Non-Residential Use Adjacent to Residential Districts or Uses), and the adjacent streets classified as Urban Local/Collector, the property can have one monument sign per entrance at a maximum size of 32 SF, maximum height of 7 feet and setback 5 feet from the right-of-way. Electronic Message Centers, a type of changeable copy sign, have specific provisions related to operation. See the following definitions and sign provisions from the Zoning Ordinance. Freestanding sign: A sign that is not attached to a building and is permanently attached to the ground by one or more supports. Freestanding signs include monument, pylon, post and panel, and post signs. Monument sign: A low freestanding sign that is affixed to a base that is equal to or wider than the sign itself. The height of the sign is to be measured from the finished grade to the top of the sign. (See figure 5-3.) Figure 5-3: Monument Sign Changeable sign: A sign with the capability of content change by means of manual or remote input, includes the following types: (1) Manually activated: Changeable sign whose messages, copy or content can be changed manually on a display surface. (2) Electrically activated: Changeable sign whose message copy or content can be changed by means of remote electrically energized on-off switching combinations of alphabetic or pictographic components arranged on a display surface. Illumination may be integral to the components, such as characterized by lamps or other light-emitting devices; or it may be from an external light source designed to reflect off the changeable component display. See also "Electronic message center." Electronic message center or sign (EMC): An electrically activated changeable sign whose variable message and/or graphic presentation capability can be electronically programmed by computer from a remote location. Also known as an EMC. EMC's typically use light emitting diodes (LEDs) as a lighting source Article 5 Section 4.4 Design Requirements E. Changeable signs. 27 3

Item 6. HI-16-04 Referral of Sign Permit #16-611 Signage for The Depot at 595 Forest Street Staff Report to the Historic District Commission Page 4 of 6 1. Changeable signs may be incorporated into a sign face when the changeable component of the sign face occupies less than 70 percent of the total area of that sign face. 2. Changeable sign area shall be integrated into the sign face and shall be enclosed by a border or similar enclosure so as to form one sign panel. 3. Electronic message centers (EMC): (a) The following EMC display features and functions are permitted: scrolling, fading and dissolving while transitioning between messages. (b) EMC's shall have a minimum display time of eight seconds. The transition time between message and/or message frames is limited to one second. (c) The following EMC display features and functions are prohibited: traveling, flashing, spinning, rotating, any other moving effects, and all dynamic frame effects or patterns of illusionary movement or simulated movement. The Zoning Ordinance provisions for signs in the Historic District require a Sign Permit review process but allow for the sign standards to be waived as part of the Architectural Certification Review process of the Permit if “determined to contribute to or improve the historic context of the building.” Previous Applications: The property includes the early twentieth century brick church building (circa 1909 with buildings renovations 1923 and 1955) known as The People’s Church. The property is fenced with the metal picket-style fencing with the sign location at the southeast corner of the property. Staff notes that the existing monument sign for this property appears to have been constructed under Sign Permit #04-592 which was approved by the Chief Building Inspector at the time. The current Sign was the subject to a variance request for its size in 2004 as Application V-04-04. After hearings and consideration by the Board of Adjustment, a variance was granted to allow for a sign of 24 SF (6 ft. wide by 4 ft. tall). It is noted that the Sign Regulations at the time in 2004 limited monument signs to a size of 16 SF for non-residential uses adjacent to residential districts. The 2004 replaced a previous smaller changeable copy sign cabinet that was inset/integrated into the brick base and piers system. Historic District Commission Action The Historic District Commission should consider the proposal for the proposed signage and take action in regards to the Architectural Review Certification for the Sign Permit #21-188. The Historic District Commission may add conditions to the design of the sign in order to comply with the character of the property and surrounding area. Staff Findings from Review of Sign Permit: Staff findings are summarized as follows for the proposed signage for 46 S. Bradford Street (as presented in Permit #21-188). 1. Sign Location: The proposed sign format and placement location complies with the sign regulations of the Zoning Ordinance. The sign format would be considered a monument sign. The sign is located in the corner of the property at the intersection of two streets and placed at an angle to the corner within a planted landscaped area. 2. Sign Size: The sign size (sign area of approximately 32 SF) complies with the sign regulations of the Zoning Ordinance based on the type of road and the use characteristics of 28 4

Item 6. HI-16-04 Referral of Sign Permit #16-611 Signage for The Depot at 595 Forest Street Staff Report to the Historic District Commission Page 5 of 6 the surrounding area. The proposed sign at 32 SF is larger than the existing sign on the property which is 24 SF in sign area. 3. Sign Attachment to Base: The proposed sign is attached to the wall-like structure created by the brick base element. The side view shows that the sign hangs from the brick surface projecting 8-inches from the brick face. The existing sign is placed in a similar manner. 4. Sign Material: The proposed materials are listed as wood, aluminum, and steel to create what appears as a rectangular box format for the sign. The sign name panel is of cedar wood and appears to be a painted sign panel and the Electronic Message Center is LED similar to a television screen. 5. Sign Illumination: The sign name panel appears to be lit from below in a small relief area; the type of lighting fixture is not clear. The Electronic Message Center (EMC) is labeled as LED and the functions of EMCs allow the display to change the message (text and/or images). The brightness of the display will vary with the format of the message panel. The Zoning Ordinance includes a limit on the illumination level. 6. Electronic Message Center: While not a sign type seen in the Historic District, conditions on the size, placement, and changing dynamics of the EMC sign can be established for this specific site to give the appearance of a static sign. Consideration should be given to the duration of the message before it changes to a new message (timing of message). The limitations established by the Zoning Ordinance, Article 5 §4.4E on the features and functions of the EMC related to brightness and effects must be followed at a minimum. Suggested Items for consideration to achieve Architectural Review Certification: Staff notes the following items that could be considered to allow a better fit of the proposed sign within the Historic District. 1. Sign Size: Consider a reduction of the sign area of the overall sign to the existing 6ft. by 4ft. size (24 SF) as this will better align the sign for the format of the base element. The sign then would follow the form of a wide brick base with a narrower vertical element. 2. Sign Materials: The proposed use of the cedar wood sign name panel with lighting from below appears to fit the character of area. The lighting appears to wash the sign name panel with light. 3. Electronic Message Center: Staff notes that an Electronic Message Center is a more modern technology for presentation of communications; however, with its location in the Historic District, the recommendation would be to have the EMC act more like a static sign. At a minimum, the display features, functions, and time duration must be adhered to as established in the Zoning Ordinance; that will limit its ability to flash or have extensive movement activity. Consideration could be given to a requiring a longer in place time duration before changing screen presentation. 4. Care of Location: The fence along the property line is a key character element of the property and should be retained. However, the existing landscaping/vegetation of the planting area should also be properly maintained and could lower in height limit to avoid obstruction of the sign and brick base. 29 5

Item 6. HI-16-04 Referral of Sign Permit #16-611 Signage for The Depot at 595 Forest Street Staff Report to the Historic District Commission Page 6 of 6 Advisory Comments and Recommendations: 1. The applicant shall be aware that a Permit is required prior to installation of signage. The Sign Permit Application may need be updated if necessary, to comply with the conditions established through the Architectural Review Certification process. Attachments: • Sign Permit #21-188 application form and permit drawings • Letter of Notice to Applicant dated March 9, 2021 • Excerpt on Signage from Design Standards & Guidelines for the City of Dover Historic District Zone 30 6

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Item 6. City of Dover March 9, 2021 Richard Haxton and Kim Diehl Kent Signs 2 East Bradys Lane Dover DE 19901 Via Email: richard@kentsigns.net and kim@kentsigns.net The People’s Church 46 South Bradford Street Dover DE 19904 RE: Referral of Sign Permit #21-188 to Historic District Commission Signage for The People’s Church at 46 S. Bradford Street, Dover DE Dear Applicants: This letter is to inform you that Sign Permit application #21-188 has been referred to the City of Dover Historic District Commission for consultation. Sign Permit #21-188 was filed on March 2, 2021, for a proposed freestanding monument sign with LED electronic message center at The Peoples Church at 46 S. Bradford Street, Dover, Delaware. The location of the subject property within the City of Dover’s Historic District zone requires the review and issuance of an Architectural Review Certificate (ARC) for construction activities. Certain types of activities such as this project are eligible for Staff review of the ARC during the Building/Sign Permit application process. Project activities are reviewed for compliance with the Zoning Ordinance and the Design Standards and Guidelines for the City of Dover Historic District Zone as stated in Zoning Ordinance, Article 10 Section 3.25(A). 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. In reviewing the proposed signage for Architectural Review Certification, Staff referenced the Chapter 5: Storefronts and Signage of the Design Standards and Guidelines which present the Recommended, Not Recommended, and Inappropriate approaches to work in the Historic District. As the Design Standards and Guidelines do not specifically address the use of Electronic Message Center signs, I am referring the permit application to the Historic District Commission for review. See Zoning Ordinance, Article 10 Section 3.22 (A) and (B) listed below. P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service 36

Item 6. Letter Re: Sign Permit #21-188 for 46 S. Bradford Street, Dover March 9, 2021 Page 2 of 2 Section 3.22 Architectural review certification by the city planner. (A) An architectural review certificate for specific classes of building permits, including fences, signs, siding, window and door replacement, roofing, the addition or replacement of decorative features, minor demolition, residential additions, and other construction of a minor nature, may be issued by the city planner, after a review and determination that the proposed construction is in general accordance with the standards set forth in subsection 3.25 (B) The city planner may refer any permit application for demolition or construction in the historic district for consultation with commission. The City of Dover Historic District Commission will review this Permit at their next meeting scheduled for Thursday, March 18, 2021 as a Virtual Meeting using WebEx, an audio and video conferencing system. As separate meeting invitation to Join the Meeting will be sent by email to the applicants. This Permit Referral has been assigned Application #HI-21-01. You are encouraged to participate in this meeting to discuss the project. Staff will provide the Historic District Commission with the permit application materials and other background information for their review and action. If you have questions or concerns, please contact the Planning Office at (302)736-7196. Sincerely, Dawn Melson-Williams, AICP Principal Planner CC: David S. Hugg III, Planning Director Sign Permit #21-188 HI-21-01 37

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Item 7. City of Dover ARCHITECTURAL REVIEW REPORT Referral by City Planner to Historic District Commission Meeting of March 18, 2021 Permit: Fence Permit #21-147 Location: 4 The Green, Dover Located at the northwest corner of The Green and South State Street Tax Parcel: ED-05-077.05-04-44.00-000 File Number: HI-21-02 Present Zoning: RGO (General Residence and Office Zone) H (Historic District Zone) Referral of Permit: The following application Fence Permit #21-147 for 4 The Green is referred by the City Planner to the Historic District Commission for consultation regarding the issuance of the Architectural Review Certificate for a Fence project. Applications for certain types of construction activity within the Historic District Zone (H) are reviewed by the City Planner (or Staff as designated) for Architectural Review Certification as part of the Building Permit application review process. Staff is referring the Permit for review under the provisions of Zoning Ordinance, Article 10 Section 3.22(A) and (B). See below. Section 3.22 Architectural review certification by the city planner. (A) An architectural review certificate for specific classes of building permits, including fences, signs, siding, window and door replacement, roofing, the addition or replacement of decorative features, minor demolition, residential additions, and other construction of a minor nature, may be issued by the city planner, after a review and determination that the proposed construction is in general accordance with the standards set forth in subsection 3.25. (B) The city planner may refer any permit application for demolition or construction in the historic district for consultation with commission. Permit Proposal: Fence Permit #21-147 was filed on February 16, 2021 for a project to construct a four-foot galvanized chain link fence along the west property line of the property adjacent to the rear parking lot area and spanning between neighboring buildings. The Permit notes that the fence is to replace a fence that was previously located in that area. (Note: Staff research shows a fence line with heavy vegetative growth was present on the site along this property line and then removed between 2012 and November of 2017.) The project site is located with the local Historic District Zone (H) and subject to the provisions of the Zoning Ordinance, Article 3 §21 and referenced sections. This building is also located P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service 42

Item 7. HI-21-02 Referral of Fence Permit #21-147 for 4 The Green Staff Report to the Historic District Commission Page 2 of 3 within the boundaries of a National Register Historic District, specifically the Dover Green Historic District. The property is a listed as a contributing resource of this National Register Historic District Staff Review of Permit for Architectural Review Certification: Project activities are reviewed for compliance with the Zoning Ordinance and the Design Standards and Guidelines for the City of Dover Historic District Zone as stated in Zoning Ordinance, Article 10 Section 3.25(A). 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. In reviewing the proposed project for Architectural Review Certification, Staff referenced various sections of Chapter 3: Maintenance, Repair, Preservation and Restoration of Existing Historic Buildings of the Design Standards and Guidelines for the City of Dover Historic District Zone which presents the Recommended, Not Recommended, and Inappropriate approaches to construction of various elements in the Historic District. This Request should be reviewed for conformity with the design criteria and development guidelines found in the Design Standards and Guidelines for the City of Dover Historic District Zone. Specifically, Chapter 3 page 3-26 includes the discussion of fences in the Historic District zone where it states that site fences and walls “should not exceed 4’0” in height and then discusses the Recommended, Not Recommended, and Inappropriate practices associated with fences and walls as related to materials. Chapter 3 presents the information on the appropriate fence materials for use in the Historic District. Wood picket style fences and cast iron (metal) fencing are Recommended. Chain link fencing is Not Recommended. Staff also looked at the provisions for fences in the Zoning Ordinance. The Zoning Ordinance limits the height of fences to four (4) feet within the front yard setback (Article 5 §1.55) with other provisions for increases fence height to 6.5 feet for side yards, rear yards, and the second front yard on corner lots. The only materials discussed in the Zoning Ordinance are related to the use of barbed wire or if the fence is serving as an Opaque Barrier which requires a method of solid screening. Historic District Commission Action The Historic District Commission should consider the proposal for the fence project and take action in regards to the Architectural Review Certification for the Fence Permit #21-147. The Historic District Commission may add conditions for the fence in order to comply with the character of the property within the Historic District. 43 2

Item 7. HI-21-02 Referral of Fence Permit #21-147 for 4 The Green Staff Report to the Historic District Commission Page 3 of 3 Staff Findings from Review of Building Permit: Staff findings and recommendations are summarized as follows for the proposed fence project as presented in Permit #21-147. 1. Fence Location: The proposed fence is to be located along a side property line (side yard area) on this property. However, with this corner property and its site development of building and parking lot placement, the side yard is very visible from South State Street. 2. Fence Materials – Chain link in side yard: The Design Standards and Guidelines do discuss the use of chain link fencing for side yard areas, but in typical lot configurations the side yard areas are not a visible as the subject property due to its corner location and existing building and site improvements. 3. Vegetative Materials: While the Design Standards & Guidelines makes reference to existing chain link fencing being “planted out,” the use of plantings and their screening abilities depends on the type of material. Suggested Items for consideration to achieve Architectural Review Certification: Staff notes the following items that could be considered to allow a better fit of the proposed fence within the Historic District. 1. Fence Material – Choice: Staff recommends the use of an alternative material such a wood or metal picket-style fence for this fence segment rather than chain-link fencing. As these are more appropriate for use in the Historic District. If the chain link material is to be utilized, then it should be black in color (to disappear visually when viewed from afar) and include implementation of a vegetative plantings that has immediate impact as screening. 2. Vegetation Materials: If planted landscape vegetation is desired, then one option could be to utilize an evergreen hedge or shrub planting with a vertical growth pattern. This would minimize intrusion into adjacent property and parking spaces. a. The use of English Ivy is not recommended for plantings as it has been identified as an invasive plant. Advisory Comments and Recommendations: 1. The applicant shall be aware that issuance of a Fence Permit is required prior to the commencement of construction. The Fence Permit Application will be subject to the conditions of approval established and may be required to be updated if necessary, to comply with these conditions established through the Architectural Review Certification process. Attachments: • Letter of Referral Notice to Applicant dated March 9, 2021 • Building Permit #21-147 Application Form and Permit submission documents (photo series) • Email from Applicant of March 10, 2021 44 3

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Item 7. City of Dover March 9, 2021 Ann Hartnett Loockerman Fence LLC 2-4 The Green P O Box 997 Dover DE 19904 Dover DE 19903 Via Email: annereigle@aol.com Via Email: loockermansfence@gmail.com RE: Referral of Fence Permit #21-147 to Historic District Commission, HI-21-02 Proposed Fence at 4 The Green, Dover DE Tax Parcel: ED-05-077.09-04-63.00-000 Dear Applicant: This letter is to inform you that Fence Permit application #21-147 has been referred to the City of Dover Historic District Commission for consultation. Fence Permit #21-147 was filed on February 16, 2021 for a fence project at 4 The Green in Dover, Delaware. The Project online in the Permit submission involves placement of a four-foot chain-link fence along the west property line of the property adjacent to the rear parking lot area and spanning between neighboring buildings. The location of the subject property within the City of Dover’s Historic District zone requires the review and issuance of an Architectural Review Certificate (ARC) for construction and demolition activities. Fences are eligible for Staff review of the ARC during the Building Permit application process. Project activities are reviewed for compliance with the Zoning Ordinance and the Design Standards and Guidelines for the City of Dover Historic District Zone as stated in Zoning Ordinance, Article 10 Section 3.25(A). 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. In reviewing the proposed project for Architectural Review Certification, Staff referenced the Chapter 3: Maintenance, Repair, Preservation and Restoration of Existing Historic Buildings of the Design Standards and Guidelines which present the Recommended, Not Recommended, and Inappropriate approaches to activities in the Historic District. The Design Standards and Guidelines limit the height of fences to four feet and specifies appropriate materials for fencing. This project proposes the placement of the fence with a chain-link material that is Not Recommended for use in the Historic District. Therefore, as related to the proposed materials and the visible location of this fence (when viewed from South State Street), I am referring the Fence Permit application to the Historic District Commission for consultation. See Zoning Ordinance, Article 10 Section 3.22 (A) and (B) listed below. P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service 48

Item 7. Letter Re: Permit #21-147 Fence at 4 The Green, Dover March 9, 2021 Page 2 of 2 Section 3.22 Architectural review certification by the city planner. (A) An architectural review certificate for specific classes of building permits, including fences, signs, siding, window and door replacement, roofing, the addition or replacement of decorative features, minor demolition, residential additions, and other construction of a minor nature, may be issued by the city planner, after a review and determination that the proposed construction is in general accordance with the standards set forth in subsection 3.25 (B) The city planner may refer any permit application for demolition or construction in the historic district for consultation with commission. The City of Dover Historic District Commission will review this Permit at their next meeting scheduled for Thursday, March 18, 2021 as a Virtual Meeting using WebEx, an audio and video conferencing system. As separate meeting invitation to Join the Meeting will be sent by email to the applicants. This Permit Referral has been assigned Application #HI-21-02. You are encouraged to participate in this meeting to discuss the project. Staff will provide the Historic District Commission with the permit application materials and other background information for their review and action. Also attached to this Letter are the Design Standards and Guidelines for the City of Dover Historic District Zone pertaining to Fencing (pages 3-26 and 3-27). There are other fence materials such as wood (painted/stained) and metal picket-style that may be proposed for use that Planning Staff can readily approve as being in compliance in the Design Standards and Guidelines to issue the Permit. If you have questions or wish to discuss material options, please contact the Planning Office at (302)736-7196. Sincerely, Dawn Melson-Williams, AICP Principal Planner CC: David S. Hugg, III, Planning Director Fence Permit #21-147 Hi-21-02 49

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Item 7. Melson-Williams, Dawn From: annereigle@aol.com Sent: Wednesday, March 10, 2021 4:28 PM To: Melson-Williams, Dawn Cc: loockermansfence@gmail.com Subject: Referral of Fence Permit #21-147 at 4 The Green to Historic District Commission Dear Ms. Melson-Williams, Thank you for your email and attached letter. I have carefully reviewed the sections that you referenced in the Design Standard and Guidelines for the City of Dover Historical District Zone. The proposed fence is needed to avoid an ongoing safety hazard.at 4 The Green. As you know, there is parking lot behind the building. There is also an adjacent parking lot behind the building next store. There used to be a fence that ran between the two parking lots. Now that there is no fence, people are driving their cars from South Street and through those two parking lots to "cut through" to State Street. The former fence that was there was a chain link fence completely covered in ivy. We removed it because it collapsed over time. The permit application was to replace the original fencing with a similar chain link fence. We seek to install a four foot fence. The fence will be on the side yard and not be placed forward of the house. All of these criteria meet the guidelines. Additionally, I plan to replant the ivy and encourage the vines to trial across and through the links. I believe that this meets the guidelines when a chain link fence is used. I see that there are recommendations for a metal or wooden fence, but I believe that the ivy covered fence will actually look better in the historic area and more closely resemble the original fence. I am available to provide additional information regarding the ivy plantings. If needed, I could include a purchase order for the ivy. Please advise if this is satisfactory for the permit to be granted. I can still appear on March 18th if needed, Thank you. Anne Hartnett 302 331 4560 -----Original Message----- From: Melson-Williams, Dawn <DMelson@dover.de.us> To: loockermansfence@gmail.com <loockermansfence@gmail.com>; Anne Reigle <annereigle@aol.com> Cc: Hugg, Dave <dhugg@dover.de.us>; Mullaney, Kristen N <kmullaney@dover.de.us> Sent: Tue, Mar 9, 2021 5:40 pm Subject: Referral of Fence Permit #21-147 at 4 The Green to Historic District Commission To Applicants: RE: Fence Permit #21-147 for 4 The Green The above Fence Permit is being referred to the Historic District Commission for consultation on the Architectural Review Certification. See the attached Letter of Referral. The next Meeting of the Historic District Commission is scheduled for March 18, 2021 as a Virtual Meeting. A separate invitation to join the Meeting will be sent along with the Meeting Agenda and Staff Reports. There is an opportunity to revise the Permit to a material that would be compliant for use in the Historic District. If you have questions or concerns, please contact the Planning Office. Thank you for your patience as our Team is diligently working to address inquiries and to continue to fulfill the needs of our community during these times. The best way to reach the Planning Office is by email or leaving a message with email at (302) 736-7196. 1 52

Item 7. Dawn Melson-Williams, AICP Principal Planner City of Dover, Delaware Department of Planning & Inspections (302) 736-7196 Planning Office phone (302) 736-4217 fax dmelson@dover.de.us 2 53

Item 8. Project Narrative FFY2019 Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies The City of Dover is proposing a preservation planning project to evaluate and update portions of the Design Standards & Guidelines for the City of Dover Historic District Zone document. The result of the project will be a Draft Addendum document focusing on modern and technological advancements in materials and construction activities of items discussed in the Design Standards & Guidelines. The current Design Standards & Guidelines for the City of Dover Historic District Zone document was created1 and adopted in 1992-1993 with the formal establishment of the City’s Historic District Commission (HDC) by ordinance adopted July 26, 1993. The ordinances of the City of Dover allow for the designation and protection of historic properties. The purpose of Historic District regulations is: “to preserve and enhance that unique character and value of the old portion of Dover as an area of special charm and interest. It is particularly intended that the regulations prevent, in the historic district, any change of conditions that would be deemed to be a disfigurement or degradation of the present unique visual and architectural qualities of the district.” (Zoning Ordinance, Article 3, Section 21) The geographic boundaries of the Historic District (H) zone are established as a zoning classification. The original boundaries of the Historic District established in 1961 were generally described as extending from just north of Division Street south to South Street inclusive of the properties fronting on South State Street and The Green then east to the St. Jones River. In 1997, the boundaries of the Historic District Zone were expanded to include properties fronting on West Loockerman Street from Bradford Street to the railroad corridor and areas in the vicinity of South Governors Avenue, South Bradford Street, North Street, and Bank Lane. The areas of expansion included many commercial and residential properties listed in the National Register of Historic Places as part of the Victorian Dover Historic District. See attached Map of City of Dover Historic District showing the current boundaries (shaded in orange). As a preservation and redevelopment tool, the Design Standards and Guidelines provide guidance for property owners, design professionals, staff and the Historic District Commission (and Planning Commission). The “historic district design guidelines and standards” are defined by the Zoning Ordinance as follows: “Historic district design guidelines and standards: The document adopted by the City of Dover Planning Commission as being the source reference document for construction and maintenance of buildings, structures, and additions with the Dover Historic District and which is the guiding document for the historic district commission and city planner in their review of applications for architectural review certification.” Therefore, it is utilized as a guiding document in the decision making process of reviewing of construction activities in the Historic District zone for issuance of Architectural Review Certification (Zoning Ordinance, Article 10 Section 3). Applications for Architectural Review Certification are reviewed by the City Planner (Staff), the Historic District Commission, and Planning Commission. See the following code excerpt regarding the architectural review standards. 1 The current document Design Standards and Guidelines for the City of Dover Historic District Zone was prepared in 1992 by John Milner Associates Inc. with funding by a grant from the National Park Service, U.S. Department of the Interior and administered by the State Historic Preservation Office. City Planning Staff, the State Historic Preservation Office, the Friends of Old Dover, Main Street Dover, and other interested parties participated in the development of the document. 54

Item 8. Zoning Ordinance, Article 10 Section 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. (B) The city planner, historic district commission or planning commission shall not consider normal maintenance and repair (see definitions, article 12), interior arrangement, or building features not subject to public view. The Zoning Ordinance references the Design Standards & Guidelines when establishing the Architectural Review Certification process for the City of Dover’s Historic District zone (H). An Architectural Review Certificate is required for a demolition, erection, reconstruction, alternation, restoration or exterior repairs on properties within the Historic District. Most projects within the Historic District are eligible for administrative review of the Architectural Review Certificate as part of the Building Permit process for such projects as signs, roof and door or window replacement, and exterior finish/siding/trim work renovations. Project activities only involving interior renovations are not subject to the Architectural Review Certification process. For example, in calendar year 2018, a total of forty-seven (47) applications (permit activity in the Historic District) were reviewed under this process with 38 Permits requiring Architectural Review Certification and 9 Permits not requiring Architectural Review Certification. 2 Historic Preservation Planning is part of a comprehensive approach to land use planning in the City of Dover. In Dover’s current plan, the 2008 Comprehensive Plan (as amended) this information is presented in Chapter 6 - Historic Preservation and associated Map 6-1. The 2008 Comprehensive Plan includes sets forth goals and a series of recommendations for each goal. The Historic Preservation Goals are as follows: Goal 1: Preserve and Protect Historic Resources Historic Goal 2: Provide and Promote Incentives for Preservation Activities Preservation Goal 3: Increase Public Information on Historic Resources Goal 4: Collaborate with Diverse Groups and Governments 2008 Comprehensive Plan, excerpt from Table 1-1: Plan Chapter Goals To achieve Goal 1, one of the adopted Recommendations was the Evaluation of Design Standards and Guidelines since the original document was adopted in the early 90s. The recommendation also suggested consideration of the standards and guidelines for the levels of protection for The Green and the Loockerman Street areas. For this project for an Addendum to the Design Standards & Guidelines, the City of Dover will seek to hire a consultant through a Request for Professional Services process to assist the Historic District Commission and Planning Staff with the project. The consultant will be required to have a Principal Investigator (PI) who meets the professional qualification standards in 36 CFR 61. Also involved in the project, the Historic District Commission consists of five (5) appointed members and the Planning Commission3 consists of nine (9) appointed members. The Planning Staff serves as staff support to the Historic District Commission and will manage the activities of this project. 2 The volume of Permit Activity in the Historic District over the past five years has averaged 52 applications a year with a majority of them eligible for Architectural Review Certification review by Staff. 3 The Planning Commission, per the Zoning Ordinance, Article 10 Section 3.25(A), is involved in the formal adoption process for the Historic District guidelines. 55

Item 8. With the project, we hope to create an Addendum to the Design Standards & Guidelines that focuses on the modern and technological advancements in materials and construction activities. In recent years, the use and role of alternative and composite materials in construction has increased with options for wood composites, PVC/vinyl products, and others. In addition, features like solar panels and other conservation related measures have become more common place. This Addendum will focus on these types of materials and items as associated with the practices for maintenance, preservation and construction activities within the Historic District. Components of the Addendum document will continue to provide guidelines for treatment of historic properties and features focusing on maintenance, repair, alternations, and preservation or restoration of existing buildings; guidelines for new construction activities (additions and new buildings), guidelines for demolition activities; guidelines for landscaping and site elements, and guidelines for signage. The document is to be consistent with the Secretary of Interior Standards for Treatment of Historic Properties (Rehabilitation Standards and Guidelines). The project will consist of a series of phases: Planning, Public Outreach, Guidelines Revision and Refinement, and Preparation of Draft Addendum Document. The following chart outlines the anticipated activities of the project. Timeframe Project Phase Activities and Products September 2019 Consultant Services Develop RFP and release. Select Consultant September – October 2019 ed Planning Meetings with Consultant, vis Staff and HDC to outline Re general project approach, be goals and format for Addendum guidelines, to determine public input ule strategy. November 2019 – January Public Outreach Analysis of guidelines. 2020 ed Conduct focus ch groups/stakeholder meetings eS and a Public Workshop. January 2020 – April 2020 am Guidelines Revision & Prepare example page format Refinement (text and photographs). Tim Meetings with Staff and HDC efr to present drafts. Review of multiple Drafts by Staff, HDC. May 2020 – June 2020 Preparation of Draft Conduct Public Workshop on Addendum Document Draft. Review of Draft by State Historic Preservation Office. The specific scope of work, tasks, and deliverables by the consultant will be further refined with Planning Staff. Electronic copies of documents are anticipated for use at meetings and posting on the City’s website for review. Subject to the selection of the consultant, the Project’s work timeframe is expected to be September 2019 through June 2020 with the formal review process to adopt the Draft Addendum Document to follow in Summer 2020 with the Historic District Commission and Planning Commission. 56