Attachment

REGULAR COUNCIL MEETING AGENDA DECEMBER 9, 2013 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN LYNN AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of November 25, 2013 2. Certificate of Appreciation - Albert W. (Bill) Holmes, Jr. 3. Recognition of Service - William M. Cooper, Jr. A. Presentation by Silver Lake Commission B. Proposed Resolution No. 2013-27

Council Agenda - December 9, 2013 Page 2 4. Annexations A. Property Located at 508 Acorn Lane, Owned by Raul M. Juarez a-1. Public Hearing - Rezoning Related to Annexation Property located at 508 Acorn Lane, consisting of two (2) parcels totaling 2.45 +/- acres (Parcel No. 1: located on the westerly side of Acorn Lane, containing 1.315 +/- acres; and Parcel No. 2: located on the easterly side of Acorn Lane, containing 1.135 +/- acres), owned by Raul M. Juarez. This property is currently zoned RS-1 - Single Family Residence (Kent County zoning classification) and the proposed zoning is R-8 - One-Family Residence (City of Dover zoning classification). (TAX PARCEL: ED-00-068.15-01-10.00-000; COUNCIL DISTRICT: 3; PLANNING REFERENCE: AX-13-02) a-2. Adoption of Annexation Resolution No. 2013-28 a-3. Final Reading/Adoption of Rezoning Ordinance #2013-16 (The First Reading of the Proposed Ordinance Was Accomplished During the Council Meeting of October 14, 2013) B. Property Located on the Westerly Side of Acorn Lane, Owned by the City of Dover b-1. Public Hearing - Rezoning Related to Annexation Property located on the westerly side of Acorn Lane, consisting of 0.075 +/- acres (3,264 +/- s.f.), owned by the City of Dover. This property is currently zoned RS-1 - Single Family Residence (Kent County zoning classification) and the proposed zoning is R-8 - One-Family Residence (City of Dover zoning classification). (TAX PARCEL: ED-00-068.15-01-12.00-000; COUNCIL DISTRICT: 3; PLANNING REFERENCE: AX-13-03) b-2. Adoption of Annexation Resolution No. 2013-29 b-3. Final Reading/Adoption of Rezoning Ordinance #2013-17 (The First Reading of the Proposed Ordinance Was Accomplished During the Council Meeting of October 14, 2013) 5. Presentation - Annual Report - Downtown Dover Partnership * 6. Utility Committee Report - November 25, 2013 A. Electric Supply & Generation a-1. McKee Run Units 1 & 2 - Cost/Benefit Analysis (Committee Recommended Approval of Staff's Recommendations That, for the Short Term, Units 1 and 2 Not Be Offered into PJM's Capacity Auction for the 2017/18 Delivery Year; That a Comprehensive Analysis Be Performed That Lays Out All the Decision Options for the City of Dover; That a Similar Analysis on Other Parts of the Generation Portfolio Be Completed; and That All Supply Options Be Surveyed, Including New Generation Projects In and Around Dover and Power Purchase Agreement (PPA) Opportunities) a-2. VanSant Generating Station Capacity Increase - Cost/Benefit Analysis (Committee Recommended That Staff Be Authorized to Continue to Proceed with Project Implementation and Reassess Economics After Bids for Project Installation Are Received and Before Submitting an Offer Into PJM for the 2017/18 Capacity Auction on May 12, 2014, Noting That PJM Must Be Notified of Intent to Bid in Units 1 & 2 by March 1, 2014) a-3. Purchase Power Agreement - Calpine (Committee Action Not Required) a-4. Discussion - Joint Agreement with the Delaware Municipal Electric Corporation (DEMEC) for New Generation (Committee Action Not Required)

Council Agenda - December 9, 2013 Page 3 7. Legislative, Finance, and Administration Committee Report - November 25, 2013 A. Vehicle Purchase/Transfer - Mayor (Committee Recommended Approval of the Vehicle Transfer, as Requested) B. Request of Elizabeth W. Murphey School - Grant For Judo Mats (Tabled by the Committee Until the Next Meeting So That More Information Could Be Obtained Regarding Where the Money May Come From) * 8. Monthly Reports - October 2013 A. City Assessor’s Report B. City Manager’s Report C. City Planner’s Report D. Controller/Treasurer’s Budget Report E. Economic Development Office Report F. Dover Fire Department Report (April, May, June, July, August, September, and October) G. Police Chief’s Report 9. Evaluation of Bids - Cable Puller (Staff Recommends Purchasing the Replacement Cable Puller from Sherman & Reilly for a Total Cost of $152,584) 10. Council Members’ Announcements /tm S:\AGENDAS-MINUTES-PACKETS\Council-Agendas\2013\12-09-2013.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on November 25, 2013 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Anderson was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Dr. Michael Casson, President of the Delaware Multi-Cultural and Civic Organization, relayed appreciation to the Mayor and his staff for their support regarding a proposal that the organization submitted to the Department of Health and Social Services to provide after school tutorials, homework help, and enrichment activities. Due to this strong support, he announced that they were selected for this funding and thanked the City for their continued support. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Dixon and unanimously carried. Mr. Lynn requested that Item #4C - Future Use of Dover Park Recreation Center be removed from the consent agenda. Mr. Hare moved for approval of the consent agenda, as amended, seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF NOVEMBER 12, 2013 The Minutes of the Regular Council Meeting of November 12, 2013 were approved by motion of Mr. Hare, seconded by Mrs. Williams and bore the written approval of Mayor Carey. PROCLAMATION - PANCREATIC CANCER AWARENESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, in 2013 an estimated 45,000 people will be diagnosed with pancreatic cancer in the United States and approximately 38,000 people will die from the disease, with at least 120 pancreatic cancer related deaths occurring in Delaware; and WHEREAS, the incidence and death rate for pancreatic cancer are increasing and it is anticipated to move from the fourth to the second leading cause of cancer death in the United States by 2020; and

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 2 WHEREAS, the Pancreatic Cancer Action Network is the first and only national patient advocacy organization that serves the pancreatic cancer community in the City of Dover and nationwide by focusing its efforts on public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer; and WHEREAS, the Pancreatic Cancer Action Network and its affiliates in the City of Dover support those patients currently battling pancreatic cancer, as well as to those who have lost their lives to the disease, and are committed to nothing less than a cure; and WHEREAS, the good health and well-being of the residents of the City of Dover are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments. NOW, THEREFORE, I, CARLETON E. CAREY, SR., MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim November 2013 as Pancreatic Cancer Awareness Month in the City of Dover and encourage all citizens to help increase public awareness and support for the individuals and families who are affected by cancer. PUBLIC HEARING - REQUEST FOR ABANDONMENT OF STREET (IMPROVED) - HARMONY LANE/PROPOSED RESOLUTION NO. 2013-26 APPROVING ABANDONMENT A public hearing was duly advertised for this time and place to consider the abandonment of Harmony Lane, which is an improved public street. Mr. Scott Koenig, City Manager, reminded members that a petition had been received from Milford Housing Development Corporation (MHDC) proposing to consolidate parcels within the Walker Woods subdivision and renovate this development. The letter included a request for the abandonment of Harmony Lane for a number of reasons, many beneficial to the developer but some beneficial to the City. He referred to a table provided for information regarding the existing infrastructure and the easements associated with the property. Mr. Koenig advised members that the request was reviewed by the Development Advisory Committee (D.A.C.), Planning Commission, and the Utility Committee. Mr. Koenig assured members that staff, along with all committees and commissions, had recommended approval of the abandonment of Harmony Lane with conveyance of sixty feet (60') of said right-of-way to Milford Housing Development Corporation, with the following stipulations: 1) abandonment shall be conditioned upon the completion of the Site Development Plan and parcel consolidation plan. Cross-access and public utility easements will be required for the existing wastewater pump station and associated force main infrastructure located therein. Ownership shall not be relinquished until such time as the parcel consolidation plan is recorded; and 2) abandonment of all stormwater, street, wastewater, and water infrastructure to Milford Housing Development Corporation in conjunction with the abandonment of Harmony Lane. The City shall retain ownership of the existing pump station and associated force main only. Council President Bonar declared the public hearing open.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 3 Mr. Russell Huxtable, Vice President of the Milford Housing Development Corporation (MHDC) - 977 East Madison Circle, Milford, Delaware, thanked the City for their consideration of the request and stated that there were no objections regarding the stipulations as presented by City staff. There being no one else wishing to speak, Mr. Bonar declared the public hearing closed. Mr. Hare moved for approval of the request to abandon Harmony Lane, seconded by Mrs. Williams and, by a unanimous roll call vote (Anderson absent), Council adopted Resolution No. 2013-26 (Exhibit #1). PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - NOVEMBER 12, 2013 The Parks, Recreation, and Community Enhancement Committee met on November 12, 2013 with Chairman Dixon presiding. Benchmarks Established for the Economic Development Office Mr. Bill Neaton, Economic Development Director, reviewed the benchmarks and results for the Economic Development Office, including information regarding the Downtown Dover Partnership (DDP), Downtown Dover Business Growth, and City-Wide Economic Development. In reviewing the strategic objectives for Fiscal Year 2013-2014, Mr. Neaton advised members that the site development master plan for Garrison Tract had been completed. He stated that the Garrison Tract currently consisted of 15 parcels, with two (2) parcels either under construction or completed (SunPark and Calpine Energy), and a third parcel recently sold to Uzin Utz for a manufacturing facility. He stated that as a result of a recent meeting with Secretary Alan Levin, Delaware Economic Development Office, a secured commitment was made to market the Garrison Tract. He assured members that staff continued to assist Calpine and Kvaerner, the contractor, during the construction phase, noting that conference calls were being held every Monday morning to discuss any outstanding issues that needed to be resolved. Regarding the infrastructure improvements at the Garrison Tract, Mr. Neaton indicated that the selection process for the water tower had been completed and that negotiations continued with Chesapeake Utilities to provide a four (4) inch gas line service to the remaining 13 parcels. He advised members that a proposal from Chesapeake Utilities was received last week, after several weeks of negotiations, and would be forwarded for legal review. Once reviewed, he planned to present it to City Council for approval. Mr. Neaton stated that staff was working with Becker Morgan Group to complete the construction documents and, once completed, bids would be solicited for the infrastructure, which would include the roadway, sewer line, water line, and storm water system. It was hoped that bids would be solicited by the end of the month with a due date in December for presentation to City Council in January. This would allow for the contracts to be awarded in February and construction to begin soon after.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 4 Mr. Neaton stated that, in an effort to promote City-wide economic development initiatives, a commitment had been made by Uzin Utz to purchase Lot 12 at the Garrison Tract and that discussions were currently taking place with two (2) other prospects for parcels at the Garrison Tract, one (1) a very large utility user and the other a smaller utility user but major employer. Mr. Neaton assured members that he continued to work with Mr. Jim Waddington, Kent County Economic Development Office and Executive Director of the Kent Economic Partnership. With regard to the Kent County AeroPark, he stated that there was a potential tenant for 150,000 square feet of the SunRoc building. He reminded members that an update of the Job Growth Report for the City’s 12 largest employers was being provided to City Council on a regular basis. Mr. Neaton advised members that a breakfast meeting was held with the City’s top employers in May 2013 and that an initial meeting of the Plant Managers Association was held in September 2013 with subsequent meetings to be held quarterly. Regarding the objective to partner with the Kent Economic Partnership to develop a strategy for a Food Innovation District in Dover, he stated that this project was continuing to move forward and that the Executive Director from a Food Innovation District in upstate New York would participate in the next meeting via conference call to explain how they established their Food Innovation District and what their successes and challenges were. Responding to Mr. Hutchison regarding whether Calpine had adequate acreage to move to Phase II under their current “footprint”, Mr. Neaton confirmed that Calpine had enough acreage on Lot 7 to progress to Phase II and had been permitted to proceed to this phase. He noted that Eastern Shore Natural Gas also had all permits and that all related studies had been completed. In response to Mr. Hutchison regarding whether the Economic Development Office was informed on the Kent County Economic Development Board’s activities related to the air cargo project, Mr. Neaton stated that he met with Secretary Levin to discuss the progress this project. He stated that all studies had been completed and that once a joint use agreement is finalized, bids would be solicited and the project would begin to move forward. Responding to Mrs. Horsey regarding the concept of a Food Innovation District, Mr. Neaton explained that this would be a partnership with Delaware State University and that attempts were being made to establish an area where companies that process food or conduct innovative studies on food use could be located. Noting that several of the economic benchmarks related to the DDP, Mr. Neaton requested that Mr. Lou Colón, Executive Director, present the advance initiatives of the Partnership. Mr. Colón advised members that he had been serving as the Executive Director for only eight (8) months and distributed an event calendar for the year, including DDP-sponsored events (indicated by bold font) and other partnerships with non-profit organizations. He stated that the DDP was in the process of redoing marketing media in an effort to attract new businesses to the downtown area, as well as updating their marketing brochure and website. He noted that these were ongoing projects.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 5 Mr. Colón indicated that 238 Railroad Street was under demolition and the final inspection was scheduled for Friday, November 15, 2013. He stated that since the City paid for the demolition, there would be a lien on the property for the balance of the costs. With reference to 22-24 West Loockerman Street, he stated that the EZ pass lease had been received, was being reviewed by legal counsel, and would be routed for required signatures. Mr. Colón indicated that renovations for EZ Pass were underway, with an expected completion date of February 2014. He advised members that the DDP continued to share site information developed by the listing agent for the Acme site, explaining that a partnership was being developed with an architect and a group performing construction work in Middletown, Delaware. Referring to vacancies in the downtown area, Mr. Colón stated that several conversations had been held with individuals interested in the Loockerman Exchange building for a possible restaurant and that he continued to have discussions with representatives of Starbucks, as well as individuals interested in bringing a Jazz Club and Yoga Studio to the downtown area. In response to Mr. Hutchison regarding the EZ Pass Project, Mr. Colón stated that the project was approximately $50,000 under budget and 60% complete. The initial lease agreement was for three (3) years with a renewal for an additional three (3) years. Mr. Colón indicated that the signage in the parking lots would be replaced with blue and white signs to match other signage and provide uniformity throughout the City. The Committee took no action. Update - CDBG Program Members were provided an Update of the Community Development Block Grant (CDBG) Program, including the status of FY-2013 CDBG Projects - October 2013. In addition, members were provided an update on the Neighborhood Stabilization Program (NSP). The Committee took no action. Future Use of the Dover Park Recreation Center During their Regular Meeting of October 28, 2013, members of City Council considered the Parks, Recreation, and Community Enhancement Committee Report of October 14, 2013. After much discussion regarding the Committee’s recommendations for the future use of the Dover Park Recreation Center, City Council postponed the demolition of the Center and referred the item back to the Committee to consider programming a new building and its possible configuration, whether it be a splash park, gym, or other proposal, for a recommendation to Council, employing special meetings and experts in the community, within 60 days. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that after the last City Council Meeting, she met with Mr. George Krupanski, President and CEO of the Boys & Girls Clubs of Delaware, and a “walk through” of the building was done. In addition, she stated that a “walk through” was scheduled with Mr. Darrell Tingle from the Greater Dover Boys and Girls Club. Mr. Krupanski felt that there could be a possibility for partnership; however, he felt

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 6 that a needs assessment would be necessary to determine if there was a need for programming to be offered at the facility and if the building would meet those needs. She explained that all discussions led back to a needs assessment. She felt that similar discussions could be held with representatives of the YMCA, who had utilized the facility for their camp this past summer and liked the facility; however, they were aware that the building was in need of a lot of work. It was her opinion that any organization, before investing any significant funds into renovating the facility, would require a needs assessment. At this time, Mrs. Townshend felt that a City-wide needs assessment for recreation should be conducted and should include a lot of public involvement. Considering that the building was beyond its functional life, if a need for indoor recreation at this location was identified, she questioned if the current building could be utilized. By the time these needs are determined, she noted that the building would have deteriorated further. She advised members that the building was recently broken into and that it was currently serving as a nuisance attraction. Responding to Mr. Hutchison, Mrs. Townshend stated that the YMCA enjoyed using the center as a temporary facility for their summer camp; however, she indicated that the YMCA recently completed a major capital project on State Street and had acquired the Kent Swim Club, which was now considered a major capital project. She stated that the new Executive Director had not visited the Dover Park site and that she would invite her and other members of the Board to visit the Center for a “walk through”; however, she advised members that the YMCA was aware of this issue and had not approached staff with any interest. Understanding staff’s position and recommendations regarding the Center, Mr. Caldwell explained his concerns regarding the public’s objections to demolishing the building due to their concerns regarding a specific area of the community. He indicated assurance that the children were of great concern for members but that consideration must be given to the entire City and not just a particular area of the community. He felt that the Center could not be used as a recreation center and, although the numbers dictated that the building should be demolished, if the City should choose to keep the building in operation, he suggested that it be utilized as a learning center or small library. It was his feeling that children were not in need of additional recreation programs but rather more learning activities, such as learning to read, write, and do math, and that volunteers could be used so that there would not be any costs to the City. Although he understood the objections to demolishing the building, he also understood the safety issues and suggested the use of cameras to monitor the activities around the building. Since this matter had been discussed at length and considering all issues and public testimony, Mr. Perza relayed his support for staff’s recommendation for the demolition of the building. It was his opinion that the building represented the “wants” of the community rather than the “needs.” He explained that the City was in the process of determining how to best spend the resources available to develop the park systems City-wide. He indicated that investing in the White Oak Park area would be a good idea, reflecting the needs of the community and helping the youth; however, his concern was that the expenditures required to renovate the building ($110,000) would not be the best

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 7 use of City funds. He supported the $30,000 expense to demolish the building and suggested that the City earmark the $80,000 that would have otherwise been spent to repair the building, to be committed to Dover Park and addressing the needs of the community. He noted that there had been various ideas, such as a splash park, soccer fields, etc. Concurring with Mr. Perza, Mrs. Horsey relayed support for investing in Dover Park, but not necessarily the building. She suggested that staff conduct a survey of those that had attended the last Committee meeting and relayed objections to the demolition of the building to determine if they would use the building versus just wanting it to be kept. She indicated that demolition of the building would go against her support for preservation; however, she relayed support for staff’s original recommendation for the demolition of the building. Mrs. Townshend reminded members that there were several other ideas for improvements at Dover Park, such as providing electricity at the pavilions, installing public restrooms, etc. In addition, she felt that it would be important to develop a strong vegetative management plan that would promote visibility in order to address safety issues and concerns. She stated that limiting the number of concealed areas in the park would allow users of the park to feel safer. Mr. Dixon suggested that the City establish a task force to consist of volunteers from the community and allow them to develop a recommendation for Dover Park. The committee recommended acceptance of staff’s recommendation to demolish the Dover Park Recreation Center and that the City Manager be authorized to earmark the balance of the construction/demolition project up to $80,000 for future capital improvements, in the City’s future budgets, to Dover Park after a needs assessment is accomplished. For clarification, Mr. Perza stated that since the costs for the minimal renovations to the building were estimated at $110,000 and demolition would cost approximately $30,000, there would be a balance of $80,000 which would be committed to Dover Park once it is determined how that money would be best spent. He stated that this expenditure would not have to be done in any specific fiscal year; however, these funds would be reserved and earmarked to improve Dover Park once the needs were determined. Mr. Dixon encouraged staff to include the community in determining the needs. During the Council Meeting, Mr. Lynn reiterated his objections, explaining his feeling that the eastern side of Dover is not well served in regards to recreation needs. He relayed concerns regarding the possibility of individuals having to ride bicycles or walk across the highway to Schutte Park and concerns of the resultant effect that demolition of this property would have on that area of the community. He indicated his belief that setting aside money to build a new facility was a good idea; however, he stated his concerns with setting aside $80,000 with no concrete idea as to what would occur next. He felt that the recommendation was a disservice to his constituents, specifically those in the east side of Dover and, as such, he stated that he could not and would not support the recommendation.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 8 Mr. Dixon explained that the intent of the Committee was to assure that another building would be erected and that his support for the demolition was due to his concerns with criminal activities associated with vacant buildings and the excessive costs to repair the building. Therefore, the Committee recommended approval of its demolition, with the understanding that another building would be erected to provide some type of recreation. Mr. Perza moved for approval of the Committee’s recommendation to demolish the Dover Park Recreation Center and that the City Manager be authorized to earmark the balance of the construction/demolition project up to $80,000 for future capital improvements, in the City's future budgets, to Dover Park after a needs assessment is accomplished. The motion was seconded by Mr. Hutchison and carried by a roll call vote of five (5) yes (Dixon, Perza, Williams, Hare, and Hutchison), three (3) no (Lynn, Slavin, and Bonar), and one (1) absent (Anderson). (City Clerk’s Office Note: Subsequent to the meeting, official notification was received of Mayor Carey’s veto of this motion.) Mr. Dixon moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Hutchison and unanimously carried (Anderson absent). UTILITY COMMITTEE REPORT - NOVEMBER 12, 2013 The Utility Committee met on November 12, 2013 with Chairwoman Williams presiding. Engineering Design and Projects - Engineering Design of Water and Wastewater Upgrades - West Dover Connector Mr. Scott Koenig, City Manager, stated that the Delaware Department of Transportation (DelDOT) was planning to construct a new bypass road, the West Dover Connector, from the Rodney Village subdivision to the intersection of Saulsbury Road and North Street. He reviewed a request from staff regarding the engineering design of water and wastewater upgrades related to this project. Mr. Koenig noted that DelDOT had approached the City regarding the City’s existing infrastructure within the project boundary as it relates to Rodney Village. He explained that Rodney Village was constructed in the late 1950s or early 1960s and the original water and sewer lines remained in place. Mr. Koenig indicated that this project would provide an opportunity for the City to upgrade the undersized water line and replace the aging sewer line in the area and that DelDOT recommended that the City perform this work prior to the road construction entering this project area. Staff recommended acceptance of the proposal from URS Corporation to perform the engineering design work necessary for water and wastewater upgrades associated with the West Dover Connector in the amount of $44,100. Mr. Koenig stated that if Council favored this proposal, construction would begin next year as part of the water and sewer system upgrades that are routinely included in the City’s budget. In response to Mr. Perza, Mr. Koenig explained that the improvements in the Rodney Village area would be outside the City boundaries but were in the southern portion of the City’s water and sewer system. In addition, he confirmed that design standards inside and outside City limits were the same and the project and related improvements would allow connection to the existing water system.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 9 Responding to Mr. Perza, Mr. Koenig confirmed that the $44,100 proposal would provide only design work, not construction, and that he did not anticipate cost overages. In response to Mr. Perza regarding whether the project had been budgeted, Mr. Koenig stated that water quality upgrades, including pipe replacement and Inflow & Infiltration (I&I) upgrades, were included in the five (5) year Capital Improvement Plan (CIP). He stated that the project would technically qualify as an I & I upgrade because the old terra cotta sewer system has roots infiltrating many of the joints and problems are constantly being reported in the Rodney Village area. He noted that infiltration had not been quantified but that staff would try to quantify it as part of this engineering study. Responding to Mr. Slavin regarding the statement in the associated Committee Action Form (CAF) that “Preliminary work has begun due to time constraints,” Mr. Koenig noted that preliminary work had been done on the project for approximately one (1) week under an existing blanket contract with URS Corporation and that this work would have to be halted if Council decided not to go forward. He indicated that consulting services were included in the line item budget for the Operating Fund and that the current request was being presented to Council because the amount would exceed $25,000. Mr. Koenig stated that the expenses would be charged to the Capital Fund if the proposal were to move forward as a capital project. Mr. Slavin expressed concern that the City was obligated to the vendor for work that was already performed before the matter was brought before Council and questioned if this was a violation of policy. Responding, Mrs. Donna Mitchell, Controller/Treasurer, explained that fees under $25,000 could be charged to a consultant budget. Preliminary design work could be performed within that budget; however, expenses toward the construction of the project could not be charged to a consultant budget because it would technically be a violation of the policy to begin work before the matter was approved. If the work were stopped, the portion of the work already completed would be charged to the consulting budget. She explained that there are times when staff must address matters that arise in an emergency. Mrs. Mitchell stated that she was uncertain if this project was such an emergency. Responding to Mrs. Williams, Mr. Koenig stated that the project was not currently budgeted. He indicated that the request was for authorization for the engineering services agreement and the project would be brought back as part of the CIP in the future. He noted that funds for the project would come from water quality improvements and I & I improvements that are part of the City’s five (5) year CIP. In response to Mrs. Williams regarding the funding for the project, Mrs. Mitchell stated that funds would be allocated from a carry-forward of approximately $867,000 for I & I from the previous year. She noted that there was no carry-forward from water quality funds. In response to Mr. Perza, Mrs. Mitchell stated that no other projects would be re-prioritized or “bumped” as a result of approving this proposal since specific projects had not yet been identified for the $867,000 carry-forward.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 10 Mr. Slavin questioned the City’s policy on maintaining a carry-forward balance. Mrs. Mitchell explained that staff typically continues to move forward with projects from the previous year and she tracks the figures to ensure that the carry-forward balance is not being exceeded. A budget ordinance is subsequently brought forward that places the carry-forwards for all of the projects in the current year’s budget. In response to Mrs. Williams regarding the $867,000 carry-forward amount, Mrs. Mitchell stated that this was a normal amount. She indicated that the City’s I & I and water quality projects had been running slightly behind but were now “catching up” and she did not expect this amount of carry-forward to continue. The Committee recommend acceptance of the proposal from URS Corporation to perform engineering design work necessary for water and wastewater upgrades associated with the West Dover Connector in the amount of $44,100. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). Engineering Design - Miscellaneous Stormwater Projects Mr. Scott Koenig, City Manager, reviewed a request for Engineering Design - Miscellaneous Stormwater Projects. He advised members that a series of storm sewer and flooding issues had been identified recently at Buttner Place, Susan Place, and Lakeview Drive. Mr. Koenig noted that, in some cases, legislators were interested in contributing money to these projects once engineering costs were developed. He noted that Buttner Place, leading to the City’s power plant and Electric Administration Building, had been flooding for a number of years, which was causing traffic flow problems, especially during the winter months when icing occurs. Susan Place, in the Persimmon Park Place development, had flooding on the edge of the road adjacent to some of the lots because of failing pipe that was believed to be privately owned and maintained. He indicated that legislators were interested in possibly securing public easements so that these pipes could become public pipes, which could be more easily maintained and brought up to current design standards. In addition, constant complaints of flooding at the end of Lakeview Drive adjacent to Luther Towers had been received. Mr. Koenig indicated that there was a connection to the existing storm drain system at that location, but it was not working correctly and staff was looking for an alternative outfall, possibly between two (2) houses and through Silver Lake Park. Mr. Koenig indicated that the request for engineering design would provide the design parameters as well as some construction estimates and that, as project specifications are developed, staff intended to ask State legislators for funding for each of the projects. He noted that each project would qualify for Community Transportation Funds (CTF) because they were drainage-related. Mr. Koenig stated that if the legislators choose not to approve the projects, they may be included in the General Fund budget or may be delayed until additional legislative interest could be obtained.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 11 Staff recommended the acceptance of three (3) proposals from URS Corporation to perform engineering design work necessary for flooding issues at Buttner Place, Susan Place and Lakeview Drive in the amounts of $9,450, $9,300 and $24,400 respectively ($43,200 total rounded to the nearest $100). Mr. Perza questioned if the design cost would be reimbursable if the legislature adopted these projects. Responding, Mr. Koenig stated that if Council were to authorize the agreements, staff would ask for the design costs to be rolled into potential construction costs to determine the numbers for CTF funds. If there were a need to delay, some of the design costs may not qualify for reimbursement, but the construction costs would definitely qualify. Mr. Koenig stated that a consultant was being sought because, although the City had engineering staff in the budget and was very close to hiring these employees, they would not be ready to get these projects underway in a timely manner. He indicated that it was planned to move funds from the salary budget into consulting, in accordance with financial policies. In reference to the failing pipe at Susan Place that was privately owned, Mr. Perza inquired if it was customary for the City to intercede in private matters rather than asking the property owner to make these types of corrections. Responding, Mr. Koenig stated that it was not customary for the City to review privately owned pipes; however, in this case the legislators were asking staff to evaluate whether this was a project that would potentially alleviate the flooding. He explained that the City owned the infrastructure within the right-of-way in Susan Place and that the storm drain systems behind the properties in Persimmon Park Place were specifically excluded when the City dedicated the roads in Persimmon Park Place because it was difficult to obtain easements and there were no apparent problems at that time. Since there were now failing pipes in this area, Mr. Koenig stated that it would be much easier for the City to get easements from property owners in order to resolve the problem. Mrs. Williams inquired why this matter would not be handled directly by the legislator involved and why the City would be involved in a situation where the City’s expenses might not be reimbursed. Responding, Mr. Koenig explained that when the City does road rehabilitation and paving, the City acts as the designer and prepares construction contracts and estimates. In years past, the City had not requested the legislators to reimburse for staff time because it was desired to maximize dollars for construction. In this case, the City does not have the in-house staff to perform the project and, because there would be actual out-of-pocket expenses, the City would try to have the design costs encumbered into the project. Responding to Mr. Perza regarding the replacement of staff engineers, Mr. Koenig stated that there were three (3) positions open and three (3) final candidates who would be interviewed in the next couple of weeks. It was his hope that the positions would be filled within the next 30 days. In response to Mr. Perza’s inquiry as to whether these projects could be held for the new engineers to handle, Mr. Koenig stated that he was unsure if new staff could be “up to speed” quickly enough and it was necessary to put the funding in place for these projects. He indicated that the preference would be to enter into the engineering services agreement associated with the projects.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 12 The Committee recommended acceptance of three (3) proposals from URS Corporation to perform engineering design work necessary for flooding issues at Buttner Place, Susan Place and Lakeview Drive in the amounts of $9,450, $9,300 and $24,400 respectively ($43,200), as recommended by staff. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). Rate Classification/Tariff Amendment for Churches During the Utility Committee meeting held on September 23, 2013, members reviewed a request from the Presbyterian Church of Dover (the Church) to consider a change in tariff language to have the wording “or have instrument rated metering” removed from the C/C1 (Small Commercial) classification description. Members recommended that this matter be referred back to staff to determine, if the requested change were granted, based on a possible amendment to the tariff that would eliminate the phrase “or have instrument rated metering,” what impact it would have on the City in terms of revenue or other unforeseen possibilities; how many customers would be impacted (including other non-profits, churches, commercial customers, etc.); and, historically, how similar changes had been made in the past, for a report back to the Utility Committee by no later than their meeting scheduled for October 28, 2013. Council accepted the Committee’s recommendation during their meeting held on October 14, 2013. The matter was tabled by members during the Utility Committee meeting held on October 28, 2013. Mr. Scott Koenig, City Manager, advised members that staff had been working with the Presbyterian Church of Dover regarding their request to amend the tariff language. He noted that staff had examined the billing system and estimated that making this amendment could change the City’s tariff revenue estimates by $75,000 - $125,000 per year, based on the type of classification and amount of usage. He indicated that staff did not recommend amending the tariff since it was believed that there would be unintended consequences and there was concern in regard to the revenue projection in the five (5) year plan. Staff had been trying to work with the Green Energy Grant application and steering the Church toward filing an application under energy efficiency that would allow them to replace their electric service and metering, reduce the size of the service, and be placed in a classification that does not have the demand charge since their load profile would allow them to fit into a smaller classification if the metering were changed. Mr. Koenig stated that the last estimate he received from Mr. Gary Patterson, Secretary of the Trustees of the Presbyterian Church of Dover, regarding changing the meter ranged from roughly $900 to $4,000. Staff estimated that it could cost as much as $5,000 to make this change; however, staff believed that this would be a more viable alternative for meeting the need of the Church to reduce its overall energy budget and costs, while still maintaining the integrity of the tariffs. Staff recommended that no action be taken on amending the current electric rate tariffs and that staff be directed to assist the Presbyterian Church of Dover with a Green Energy Grant Application to facilitate energy efficiency within the City’s electric system.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 13 Mr. Slavin noted that the matter had been tabled two (2) weeks ago to allow additional communication with the Church and inquired if this had taken place. Mr. Koenig stated that he had been attempting to get a copy of the application for the Church to fill out or for the City to fill out on their behalf, but there had been no additional conversation. Mr. Slavin noted that the Committee’s recommendation was to have communication before returning to this item. In response to Mr. Hutchison, Mr. Koenig stated that no other similar requests had been received. Mr. Perza stated his recollection that the Committee had considered this matter two (2) months ago, the Church was represented at that time, and the matter was tabled. He recalled that a Church representative was unable to attend the previous meeting; therefore, the matter was tabled. It was his feeling that the burden should be on the applicant to come to the City to work out the arrangements rather than on the City to reach out to them. He noted that if the Church needed assistance in applying for the Green Energy grant, this matter could be approved and the application process could commence. Mr. Koenig stated that staff had committed to working with the Church to provide assistance with a grant application. The Committee made no recommendation on this matter. During the Council Meeting, Mr. Koenig advised members that he met with representatives of the Presbyterian Church and reviewed the draft Energy Efficiency Grant for the replacement of the metering at their location. He stated that the Church had obtained a local contractor to conduct the work and were in the process of preparing an application to submit to the City. He indicated that staff would review the application once it is received and it was anticipated that the application would be approved in the next few weeks. Mr. Koenig noted that the Church would be able to proceed with the metering replacement and accomplish the same goals without amending the tariff. Based on further discussions with staff, he stated that they continue to feel that the tariff is appropriate and that any amendment may have unintended consequences. Staff maintained their recommendation that no action be taken on the tariff amendment. Mr. Koenig explained that the Church was interested in reducing their electric bill and that they seemed to have been pleased with the application since it would accomplish the goal they were originally seeking. Council took no further action. Temporary Suspension of Acceptance of Solar Applications - Green Energy Fund Mr. Scott Koenig, City Manager, advised members that the City had been contacted by Mr. Scott Lynch, the Energy Services Manager for the Delaware Municipal Electric Corporation (DEMEC), which administers the Green Energy Fund Program for the City of Dover. He noted that this program offers incentives and grants to applicants for photovoltaic systems, solar water heaters, solar water heating integrated into radiant heating, small wind turbines, fuel cells, and geothermal heat pump systems. He stated that the solar photovoltaic systems were one (1) of the

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 14 most common grant requests for the City’s program. Mr. Koenig stated that, due to proposed changes in the incentives offered by the State of Delaware and at Mr. Lynch’s request, staff recommended a temporary suspension of applications to the Green Energy Fund Program for solar photovoltaic systems until the impact of proposed changes could be determined. Suspension of the program would be a preemptive action to prevent a mass of applications being received due to concerns about the potential changes. Staff, with the assistance of DEMEC, would be evaluating the potential impact of the changes and would bring forth recommendations in the future. Mr. Koenig noted that Mr. Lynch had not articulated the exact changes being proposed; however, his concern was that if this measure were not taken, a flood of applications could be received because the City’s program could be considered “rich” compared to the State. Mr. Koenig expected that this matter would be brought back to the Committee within the next three (3) months and noted that not many applications had been received recently. The Committee recommended acceptance of staff’s recommendation to temporarily suspend solar photovoltaic applications to the City and Green Energy fund. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). TEA/NAES Report (August and September) The TEA/NAES Monthly Reports for August and September were provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. Mr. Scott Koenig, City Manager, advised members that the margins had tightened up considerably with the new budget figures and that the numbers were being monitored closely month to month. Referring to Page 10 of the August report, under Power Supply, PJM - ARR, Transmission, and Fees, he noted that this number was not running in the City’s favor and that staff was concerned about PJM charges. He informed members that some funds had been reallocated as the City moved into the current budget year and this was impacting the City’s variances. Mr. Koenig stated that The Energy Authority (TEA), the City’s energy provider, was trying to understand all the changes in order to communicate them effectively to staff. Mr. Koenig anticipated that staff would return to the Committee to articulate these charges and it was likely that someone from TEA would be present to explain in detail how they were being assessed and how they would impact the City. He noted that all other budget items seemed to be tracking appropriately; however, these charges were higher than anticipated and were a “red flag” to staff. Responding to Mrs. Williams regarding whether TEA had attempted to explain this to staff already, Mr. Koenig stated that TEA had been working with PJM to understand what the charges were and that this was being discussed during monthly meetings. TEA indicated their belief that they had found an error of approximately $11,000 in the charges; however, the City was hoping for an error in the magnitude of approximately ten times this amount. He explained that this was not an easy formula to understand; therefore, it was his opinion that the professionals that handle these matters regularly should come to brief Council on the charges.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 15 Mrs. Williams stated her understanding that it was unknown whether the problem was with PJM or the formula. Mr. Koenig responded that costs that were previously assigned to power producers had been reassigned to those who purchase power; therefore, the City was bearing larger costs than originally anticipated when the budget was developed last year. Responding to Mrs. Williams regarding whether PJM had provided notification of these changes, Mrs. Donna Mitchell, Controller/Treasurer stated that neither TEA nor City staff were aware of the changes. Mr. Koenig explained that PJM had made a change in the method of calculating cost allocations during the last six (6) months that was now affecting the City. Mrs. Mitchell explained that the Delaware Municipal Electric Corporation (DEMEC) was experiencing the same issue and was attempting to get answers from PJM. UPDATES Green Energy Funding and Programming Members were provided information on this item. National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Permit No update was provided for this item. Calpine Energy Center No update was provided for this item. Dover Sun Park Members were provided information on this item. Garrison Oak Technical Park Project No update was provided for this item. The Committee recommended acceptance of the updates as presented. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). Mrs. Williams moved for acceptance of the Utility Committee Report, seconded by Mr. Slavin and unanimously carried (Anderson absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - NOVEMBER 12, 2013 The Legislative, Finance, and Administration Committee met on November 12, 2013 with Chairman Lynn presiding.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 16 “Safe Whistles” - National Recreation and Park Association Recommended Guidelines for Credentialing Volunteers (Background Screening for Youth Coaches and Sports Officials for All City Recreation Offerings) (Lynn and Slavin) During the Legislative, Finance, and Administration Committee meeting held on September 9, 2013, members discussed the issue of background checks for Parks and Recreation volunteers working with youth and members recommended that staff, specifically Mrs. Ann Marie Townshend, Director of Planning and Community Development, and Mrs. Kim Hawkins, Human Resources Director, be directed to review the National Recreation and Park Association Recommended Guidelines to conduct an analysis and formulate a recommendation regarding the scope and depth of the background checks that should be required, the cost and how it would be addressed, the period of time the background check would remain valid, and some type of roll-out implementation strategy to be brought back to the Committee within one (1) month for their review and recommendation to City Council. City Council approved the Committee’s recommendation during their meeting held on September 23, 2013. During the Committee meeting held on November 12, 2013, Mrs. Townshend advised members that the Parks and Recreation staff surveyed other recreation providers in Delaware to find out how they address the issue of background checks for youth coaches and other volunteers for youth activities. She reviewed the “Background Check Comparison Results” table previously provided to members and noted that all of the organizations contacted require background checks for youth coaches and other volunteers who work in youth activities. The costs for these background checks vary depending on the entity that performs the checks. In all cases, the organization providing the recreation program pays the cost of the background check. Mrs. Townshend indicated that the Human Resources Department also performed some research and contacted the City’s insurance carrier for their input. She reviewed the “Parks and Recreation Sports Programs – Coaching and Youth Protection” information from Travelers Insurance which was previously provided to members. She explained that Travelers had provided this information to the City in the past and recommended implementation; however, it was deferred for budgetary reasons. Travelers also included contact information for IntelliCorp, a nationwide provider of background checks with whom Travelers has a relationship. Mrs. Townshend stated that the Criminal Search Bundle provided by IntelliCorp includes: 1) Social Security Number Verification/Address History Trace; 2) Multistate (Nationwide) Criminal SuperSearch; 3) Nationwide Sex Offender Registry; 4) Government Sanctions; and 5) Single County Search Recommendations. The cost per subject for the background check ranges from $9.95 to $29.95, depending on the number of single county search recommendations (ranges from one (1) to unlimited). Mrs. Townshend explained that, using the assumption that the Parks and Recreation Department has 50 youth volunteers per year and the most costly of the background check options provided by IntelliCorp is selected, the cost would be approximately $1,500 per year. If this were extended to contractors, such as fitness instructors or arts and craft contractors, this cost may be a little higher. She expressed her opinion that the service provided by IntelliCorp seemed very thorough and was comparable to the costs paid by the organizations that were surveyed.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 17 Mrs. Townshend explained that the IntelliCorp system would allow City staff access to enter the search information and, subsequently, receive the search results. She stated that she had begun working with staff to implement the background checks for volunteers, since they were in the process of recruiting for coaches for the upcoming basketball season. Mrs. Townshend noted the budget estimate provided did not include extending the requirement of background checks to sports officials. Of the organizations surveyed who contract with outside organizations for sports officials, only the City of Harrington indicated that officials are required to have background checks, and these are provided under a national organization that oversees their youth soccer and football programs. She stated that officials are typically not alone with the youth and do not spend as much time with them; therefore, staff did not believe that the need for background check was as strong in this area. If City Council wished to extend the requirement to sports officials, it could be done; however, she noted that it would take more time to implement, since staff would need to work with the organizations that provide the officials, and would also increase the cost of providing background checks. If Council wished to do so, staff would work with the officiating organizations to build the requirement into the City’s contracts with them. Staff recommended that background checks be performed for all Parks and Recreation volunteers and contractors who will be working directly with youth. Responding to Mr. Lynn, Mrs. Townshend confirmed that $29.95 was the cap for unlimited county searches, and explained that staff used the cap to calculate the cost estimate at $30 per person for 50 people. In response to Mr. Hare, Mrs. Townshend stated that the City pays the organization that provides the officials and would probably not be able to obtain a letter from the organization because they do not currently require background checks. Mr. Hare questioned if the City would request a nationwide background check on each individual or whether the City of Dover Police Department could perform a search in Delaware. Responding, Mrs. Townshend explained that it would be best to use a consistent method for all individuals. She also stated that some of the organizations surveyed who utilize local police departments indicated that this becomes a burden on the police department and a diversion of their staff time, especially at times during the year when there is an influx of volunteers. She expressed her opinion that the price and service provided by IntelliCorp was a good deal. Mr. Slavin noted that people often move from the locations where they commit crimes, especially when there is a stigma attached to the crime (i.e., sex offenders and child predators); therefore, nationwide background checks should be performed for City-related programs. In response, Mrs. Townshend stated that the City of Newark only performs State level background checks but that IntelliCorp background checks would be nationwide. Mr. Slavin shared that he is an official for two (2) different sports and, although officials may not spend as much time off the field or court with the youth, they serve in an authority position. He stated that the City has an obligation as a provider of recreation opportunities to ensure that the entire environment is safe, including everyone involved in providing services to constituents. He indicated

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 18 that if the City establishes this requirement, it would be incumbent upon the officiating groups to then do the background check. He stated that all of the officiating groups are aware that this is becoming a nationwide trend but are waiting for a mandatory requirement before proceeding. He expressed his hope that the Committee would recommend a requirement for background checks for all volunteers as well as contractors, meaning the officials. Mrs. Townshend explained that adult sports would not be included in this requirement and softball leagues would be excluded because softball is considered to be an adult sport and participants between the ages of 16 and 18 are required to obtain a parent signature. Responding to Mr. Hare, Mrs. Townshend confirmed that the City would either charge the officiating organizations for each background check completed by the City or require the organizations to complete a nationwide search for each official. She stated that the results of each background check would be reviewed by staff, and that she and the Human Resources Department would make final determinations. Mrs. Williams reminded members that all childcare workers in the State of Delaware are vigorously screened and are provided a letter by the State Secretary as to whether they can or cannot work with children. She stated that some of these individuals will subcontract with the City of Dover, and suggested that the City accept the letter provided by the State Secretary in lieu of performing an additional background check. In addressing some of the concerns relayed by Mr. Hare, Mr. Slavin stated that the National Recreation and Park Association recommendations include structured guidelines for specific waiting periods related to offenses and suggested that staff review and adopt these guidelines. In response to Mr. Slavin, Mrs. Townshend stated that the survey results indicated that most organizations perform the checks every three (3) years. Mr. Slavin stated that while the City may select a certain provider to perform the background checks, staff may also want to consider reciprocity of checks performed by other organizations which are comparable to those performed by the City. He noted that the officiating organizations would pass the cost on to the officials and, since many officials may be screened for their jobs, a reciprocity agreement would save the officials $29.95. Responding to Mr. Slavin, Mrs. Townshend confirmed that the City would use a third party to perform the background check and that there would be no record keeping of the content of the check by the City of Dover, except for documentation related to searches which result in an individual being prohibited from participating in a City program. Mr. Slavin suggested that an appeal process be established. In addition, he wished to ensure that individuals understand that the City would not be collecting files on people. Mr. Lynn suggested that, in drafting the language that would include crimes that would exclude individuals from employment and volunteering, staff review the Delaware Code pertaining to the offenses which preclude an individual from becoming a teacher.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 19 The Committee recommended that background checks be performed for all Parks and Recreation volunteers and contractors, including officials, who will be working directly with youth, every three (3) years, and that staff implement a staggered approach that would require compliance by officials by a certain date in 2014. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). Request for Economic Inclusion Study (Clayton Hammond) Mr. Clayton Hammond II, 505 Troon Road, Delmarva Black Chamber of Commerce Chairman, reviewed a request for funding for the Delaware State University Center for Economic Development and Trade to conduct an economic inclusion study for the City of Dover. He explained that he had been an economic development professional for approximately 30 years, working in various public sector, non-profit sector, and private sector positions, and that during that time, it has become clear that the economic development activities in the City of Dover are very limited. Mr. Hammond stated that historically, economic development throughout the country has been used to address a myriad of issues; however, the current economic activities in the City of Dover were limited to infrastructure development, the Garrison Tract, and commercial revitalization related to the Downtown Dover Partnership (DDP). He stated that there are certain parts of the Dover community which have historically been detached from the economy and expressed his opinion that an economic inclusion study, similar to the “Inclusion in the Workforce” study conducted by the City of Pittsburgh, would examine the issues and impediments and provide recommendations for increasing the involvement of parts of the Dover community, specifically the African American community, in the economy. Mr. Hammond emphasized that participation from all sectors of the community, whether through entrepreneurship, workforce development, or jobs, is important for the long-term viability of a vibrant economy. Mr. Hammond noted that he had lived in Dover during several different periods throughout his life and noticed that the area around Queen, Kirkwood, and New Streets had never changed. It was his understanding that there had been different entities addressing economic development downtown; however, this specific area had been neglected in terms of economic development activity. He explained that the lack of economic activity in this area has social costs, including public safety related issues and the detachment of residents. He felt that an economic inclusion study would provide recommendations for involving all sectors of the community in the economic vitality and long-term economic development of the City of Dover. Referencing the request for funding detailed in the email previously provided to members, Mr. Hammond explained that he had recently spoken to Dr. Michael Casson, Director for the Delaware State University Center for Economic Development and Trade, and the City’s cost for the study had increased to $6,000 because an additional graduate assistant would be required. He reiterated that this would be a simple study to examine issues that relate to impediments, opportunities, and resources that relate to the historic African American community in the City of Dover becoming more economically viable.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 20 Mr. Hare expressed his agreement for the need to address the problems noted but recommended that this may be a good project for the staff of the City’s Economic Development Office. Responding, Mr. Hammond stated that, based on conversations with Mr. William Neaton, Economic Development Manager, and Mr. Ed Perez, Downtown Coordinator, this matter did not seem to be part of the City’s short or long-term economic development strategy. In response to Mr. Slavin, Mr. Hammond confirmed that the request was for funding in the amount of $6,000 for the Delaware State University Center for Economic Development and Trade to facilitate the study. Responding to Mr. Lynn, Mr. Hammond stated that Dr. Casson had indicated that the Center for Economic Development and Trade would be willing to participate in the study and the initial cost would be approximately $24,000. Delaware State University has a grant from the U.S. Economic Development Administration which will cover the majority of the cost and that the $6,000 would pay for two (2) graduate interns to work on the project. Mr. Hammond was uncertain why the cost had increased from $4,000 to $6,000 and had anticipated that Dr. Casson would be present to answer questions. Mr. Lynn questioned whether the Center for Economic Development and Trade had experience conducting studies of this type. Mr. Hammond stated that the Center had conducted a study for the City of Dover regarding Garrison Tract projections and that Dr. Casson and Mr. Neaton were discussing the possibility of conducting a future study as well. He was uncertain whether the Center had any experience with economic inclusion studies but indicated that it was involved in studies regarding manufacturing in the State of Delaware and had conducted significant research in different areas. He confirmed that Dr. Casson would be the faculty member responsible for the study. Mr. Lynn noted that members had received email correspondence from Ms. Deb Brown, dated November 12, 2013, (as on file in the City Clerk’s Office) regarding this matter. In response to Mr. Slavin, Mr. Hammond stated that Dr. Casson had indicated being able to begin the study within the next 60 days but was uncertain how long it would take to complete the study. The Committee recommended approval of the request to fund the economic inclusion study in the amount of $6,000. Mr. Lynn requested Mr. Hammond to arrange for Dr. Casson to attend the City Council meeting scheduled for November 25, 2013 when this matter was scheduled for consideration. In response to Mr. Hare, Mr. Lynn requested that the City Clerk’s Office arrange for the staff of the City’s Economic Development Office to attend. During the Council Meeting, Mr. Hare questioned what action the City had taken thus far to review the economic development in the area mentioned. Mr. Bill Neaton, Director of Economic Development, introduced Mr. Ed Perez, Downtown Coordinator, and referred to the letter received by Mr. Lynn from Mr. Hammond. He noted that several of the issues included in the inclusion study conducted by Pittsburgh had been addressed by the City of Dover Economic Development Office.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 21 Although he was not opposed to an economic inclusion study, he wanted members to be aware that staff was already in the process of implementing several of those suggestions. Referring to the “infrastructure spending” that was mentioned in the inclusion study, Mr. Neaton explained the importance of infrastructure spending. He advised members that the infrastructure spending being done in the City, specifically at the Garrison Tract, would impact all segments of the economy and all peoples within the City of Dover. As the City improves its infrastructure (specifically at the Garrison Tract), he stated that people in the City would be employed to work on the infrastructure improvement, regardless of race. In addition, Mr. Neaton referred to the item included in the inclusion study for “Generating Demand of Diverse Employees” and advised members that the Economic Development Office had been working on workforce development and engaging in all the activities. He explained that the City had partnered with Delaware Technical and Community College, the Service Core of Retired Executives (SCORE), the YWCA, Small Business Administration, Delaware Economic Development Office, Chamber of Commerce, and the Kent County Economic Development Office to improve the job opportunities for all of the people in Kent County. Mr. Neaton noted that another recommendation included in the Pittsburgh Study was to help African Americans overcome systemic barriers to employment by investing in youth workforce internship programs. At Mr. Neaton’s request, Mr. Perez advised members that within the last year alone, in an effort to support both existing and potential businesses throughout the downtown district, there were nine (9) business development workshops held that provided information on marketing, social media, business planning, economic e-commerce, access to funding, and credit awareness. He stated that during 2012 there were 16 businesses within the downtown area, three (3) of which were African American owned and, in 2013 there were nine (9) new businesses, seven (7) of which were owned by minorities and four (4) of which were African American owned businesses. In addition, he stated that there were 43 referrals made from 2011 through 2012 for minorities needing assistance with business plan development. He explained that these were just a few of the initiatives instituted as a result of the USDA Grant to assist the community and the downtown district. Mr. Perez stated that a Request for Proposals (RFP) was submitted to the Community Development Office for economic development and a grant was received to provide part-time employment for the youth of the community. There were 20 youth employed for approximately nine (9) months, all of whom were African American students. Mr. Neaton referred to the recommendation included in the Pittsburgh Study to generate demand for diverse employees by supporting entrepreneurship programs and capacity building programs for minority and women business enterprises. He stated that the City works closely with the YWCA to provide business development plans for a cross-section of all potential entrepreneurs, regardless of race. He assured members that the YWCA had done a great job in counseling several diverse people who wish to open businesses. Mr. Neaton explained that the letter indicated that the City never develops initiatives that target issues other than New, Kirkwood, and Queen Streets. He reminded members that the Downtown Dover Partnership (DDP) and Dover Economic Development Office partnered with the National Council on Agricultural Life and Labor Research (NCALL), United Way, City of Dover Police Department, Greater Kent Committee, Interfaith Mission, Interdenominational Alliance, Bayhealth,

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 22 and Wesley College and were awarded a $90,000 planning grant from Wells Fargo. This planning grant was for an area that includes South Street (south of Bayhealth) to Walker Road and State Street to Salisbury Road. He stated that the study is designed for the following reasons: to discuss land use, home ownership, security and safety, community building, crime data, and the economic development issues that are important to the area. Although he was not suggesting that the economic inclusion study would be a duplication, Mr. Neaton wanted members to know that the City’s Economic Development Office was already doing many of the actions included in the inclusion study; therefore, members should decide if there were a need for additional studies at the cost of $6,000. Responding to Mr. Hare, Mr. Hammond explained that although there had been some efforts to address some of the issues in a larger perspective, the African American community had discovered that if the specific needs of the community are not targeted, they tend to get “lost.” Mr. Hammond stated that their concern was, and always has been, how their needs are addressed. He noted that there were approximately 28 members serving on the DDP and only two (2) are African Americans. He requested that there be a process and study to review what those desperate needs are for the African American community. With regard to the grants and initiatives, Mr. Hammond stated that the DDP’s target area had not always been the historic black community in the City and they had not been focused on work force development or other issues related to the economic viability of the African American community. Referring to the Pittsburgh Study, he suggested that the study proposed for the City would be specific and tailored to address the issues that relate to what is important to the African American community in the City of Dover. Mr. Hammond advised members that the black unemployment rate was almost double the unemployment rate of others. He felt sure that there were issues that are germane just to the African American community that need the City’s attention and consideration. Mr. Hammond stated that there were very significant factors needed to be addressed. Dr. Casson felt that the issue involved identifying some of the economic development challenges that affect the African American community and stated that the Center for Economic Development at Delaware State University had the capacity to conduct such a study. He suggested that the question before City Council was to determine if they felt the study was necessary and to determine what economic development opportunities exist in the African American community and what actions could be taken to provide improvements. Responding to Mr. Lynn, Dr. Casson confirmed that he originally estimated a cost of $4,000 to conduct the study, estimating the use of only one graduate student to support the project, and that it was increased to $6,000 to acquire additional support since the project could go beyond the six (6) to eight (8) month time frame for completion. Considering the importance of completing the study, he felt that the additional graduate student would be necessary, for a total expense of $6,000. Mr. Slavin moved for approval of the Committee’s recommendation to approve the request to fund the Economic Inclusion Study in the amount of $6,000. The motion was seconded by Mr. Hare and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson).

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 23 Request for Property Revaluation - Wild Meadows Mr. Fred Neil, 521 Weaver Drive, President of the Wild Meadows Home Owners Association, read the following statement into the record: I wish to thank you for permitting me to testify on this subject. I have written to each member of the City Council listing the reasons why our community should either be reevaluated prior to the 2015 evaluation period designated by law or permitted to have a reassessment based on conditions not previously in evidence. According to City Assessor Cheryl Russell, “All property shall be valued as to its status; as of its ownership; as of its current market value as of the January 1 assessment date and shall reflect fair market value.” I am very sensitive to the tax base the city needs to properly provide services and protection to its citizens because of my role as Press Officer for a Baltimore Mayor. I can rightfully brag on the impact of the 55 Plus Wild Meadows Residents on the quality of life in Dover and Kent County. Most of the City Council has seen those efforts in the email and printed news letters we provide. However, that does not pay the city's Bills. As Miss Russell pointed out, “The City as a whole was reassessed in 2010 and sale/income/cost information from 2007; 2008; and 2009 was used to determine values for ALL of the properties within the City limits.” ... and there is the hub of my request for new assessments before 2015. Reassessment requests in April 2014 of our current assessment should be based on changed conditions, or apply a community wide decrease in current assessments. The evidence to do so is based on: • Fair Market value - currently it is no longer fair. • Evidence readily available to you is the original purchase price of the homes versus the sale prices of the homes in the period from 2010-2012. Not reported is the long, long time period to sell a home. I was recently informed by Mr. Paul McDonald, Vice President of the Wild Meadows Home Owners Association, and Mr. Bob Schmidt, Wild Meadows Home Owners Association Board Member and responsible for the Associations email newsletter, that the home that he originally paid $130,000 for and added $20,000 worth of improvements to, is assessed for $119,000 and a home with the same identical space/model recently sold for $84,000. • Conditions that did not exist in the 2007- 2009 time period, the Calpine Plant and The Fire Fly Festival.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 24 Calpine and Firefly are unique to a very specific area of homes including the Wild Meadows Community. While it is easy to say, “Let us wait until 2015”, but the law says Fair Market value. Wild Meadows a 55 Plus community is carrying an extra and unfair burden because this is not 2010. I would also like to point out the Calpine Power plant and the Fire Fly Festival will add money to the City coffers which may more than off-set the drop in a lower tax and fairer assessment of our properties. I will also point out, while the proposed power plant on the old Chrysler property in Newark drew many protestors and negative publicity, the City of Dover was not subjected to that. Please do not take the lack of a protest movement as lack of discontent with having the power plant literally in our back yard or the accepting the inconvenience of The Fire Fly Festival. Let's just say, the residents of the Wild Meadows Community are responsible citizens. I hope we are not punished for being so. Mr. Neil also complimented the City of Dover, members of Council, Red Frog Productions, and Dover Downs in regard to the amenable relationship regarding the Firefly Music Festival. He expressed his opinion that the festival is an essential benefit to the health of the community, explaining that he had shared his views with his community and believes that this is one (1) of the reasons that there had not been more protest from the residents. Members were provided information from Ms. Cheryl Russell, Tax Assessor, regarding the early reassessment request from Wild Meadows, including a memo from Ms. Russell dated November 12, 2013, Section 102-1 of the Dover Code, and an opinion from Mr. William Pepper, Deputy City Solicitor. Ms. Russell reviewed the memo and stated that, in accordance with the opinion provided by Mr. Pepper, staff recommended denial of the request for early reassessment as submitted by Wild Meadows. Ms. Russell stated that the City receives numerous appeals every year on the basis that the property is not currently worth the assessed value. She explained that each appeal is considered by the Board of Assessment Appeals, which confirms for each appellant that the City has to use 2007 - 2009 sales information for residential properties and 2007 - 2009 income and expense information for commercial properties to maintain uniformity and fairness throughout the City. The City’s reassessments are revenue neutral; therefore, if the values increased as a result of reassessment, the tax rate would be rolled back down to keep the tax revenue amount the same. She was uncertain how the City could maintain tax revenue neutrality if portions of the City were reassessed at different times. She stated that the Tax Office was currently preparing for the 2015 revaluation.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 25 Mr. Hare questioned why the City funds a reassessment if the tax rate does not change as a result. Responding, Ms. Russell explained that the information is valuable to ensure that the tax burden is placed on the appropriate properties when the fair market value changes and that values are viable for homeowners in the event of catastrophe. In response to Mr. Hare, Ms. Russell clarified that a retrospective appraisal is required for an assessment appeal. Ms. Russell stated that the cost for the previous assessment was approximately $785,000; however, staff would not need to conduct a comprehensive revaluation in 2015 since they had been diligent in reviewing the properties to verify that the characteristics have not changed, so the cost will be approximately $100,000. The consultant will only need to do sales ratio studies, changes to the land tables, and ensure that the neighborhoods are aligned. Responding to Mr. Slavin, Ms. Russell stated that if the reassessment appeal were approved, staff would need to draft legislation for consideration and approval by the Delaware General Assembly to change the City’s Charter. She noted that many municipalities do not include language regarding the scheduling of tax valuation and assessment within their Charters, with the exception of Milford, which she believed was on a ten-year cyclical schedule. She explained that changing the schedule to every two (2) or (3) years may not address the problem because it depends on the market. She reminded members that the current assessments are below the current market value; however, that situation could reverse, and valuations require a great deal of time and money. Mr. Slavin noted that the appeal process is time consuming for staff and questioned whether it would be advantageous to allow for a class action type of appeal to be filed by property owners from a particular neighborhood, since individual assessments can be adjusted based on appeals and the revenue neutrality would be waived. Responding, Ms. Russell reminded members that the information considered during an appeal must be based on retroactive, not current market values. Mr. Lynn noted that the five (5) year increment was reasonable to account for normal economic turbulence; however, did not account for the novel situations that Wild Meadows has been affected by, including the construction of the City-sponsored Calpine power plant. He felt that there were no other neighborhoods facing the same types of issues as Wild Meadows. Concurring with Mr. Slavin, he suggested addressing all of the properties in Wild Meadows as one (1) appeal. He stated that the owners probably should have appealed in 2010; however, the Calpine plant had not fully come to fruition as it did in 2011 and 2012. He expressed his support for the request and stated that a Charter change would be required in order to provide an early reassessment for Wild Meadows. Mr. Hare stated his support for the filing of a community-wide appeal within the current guidelines; however, he expressed concern with fairness to other communities and questioned if there would be certain circumstances which would allow for this type of appeal.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 26 Ms. Russell stated that the only appeals filed by property owners from Wild Meadows were four (4) which were filed in 2010. In response to Mr. Lynn, she explained that appeals can be submitted every April with documentation for the 2010 value. She relayed her concern with allowing the revaluation of communities which would lead to communities submitting appeals every year and the possibility of revaluing the City in pieces. In response to Mr. Lynn, Ms. Russell stated that she would need to consult the City Solicitor’s Office to ensure that an appeal could be filed by a community as a group. She confirmed that appeal hearings were typically scheduled for the end of May and beginning of June each year, to have them complete prior to approval of the final budget for the following fiscal year. Mr. Lynn stated that the time frame may be the same for a Charter change to be enacted as it would take for an appeal hearing next year. He stated that the sticking point could be how viable Calpine was in 2007, 2008 and 2009. Ms. Russell stated that the current sales would be reflected in the 2015 revaluation. The sales history for homes in Wild Meadows showed that from 2007 - 2009 sale prices ranged from $96,000 to $187,000, which may have been first time purchases from the developer. She expressed her understanding that the sales prices since 2010 have decreased, as they have in other parts of the City, as a result of the status of the market and economy. Mr. Shevock expressed concern that other communities may request revaluation if it is allowed for Wild Meadows. Responding, Ms. Russell stated that this would cause a fluctuation in the values across the City and a loss of uniformity in the timing of the revaluations. Mr. Hare noted that when an appeal is granted and a property assessment is reduced, it is not revenue neutral. Ms. Russell stated that there has been discussion regarding State legislation which will require all municipalities and counties to perform valuations on a cyclical basis. Mr. Slavin stated that the assumption seemed to be that this would result in many communities filing appeals but reminded members that not all would be successful since there would have to be a compelling reason for a community to come forward, such as the construction of the Calpine plant. He indicated that the revenue neutral provision was a preventative against City Council “sneaking” a tax increase through. If the City wants to adjust the tax rate, it must be done separately from the revaluation. In response to Mr. Slavin, Ms. Russell confirmed that when an individual is reassessed based on an appeal, the City does not establish a new tax rate for them, so there is no revenue neutrality on appeals. Responding to Mrs. Williams, Mrs. McDowell, City Clerk, confirmed that a request for a Charter change requires approval by two-thirds of all members elected to each House of the General Assembly.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 27 Mr. Neil stated that the current prima facie evidence is what the houses are currently selling for versus what they were purchased for in 2002. Mr. Hare questioned the type of Charter change that would be required. He suggested that Section 102-1 of the Code be changed to reflect that the assessment ‘may’ be conducted every five (5) years, to eliminate the cost of revaluation when it is not necessary. Clarifying, Mr. Lynn stated that the necessary change would be the extraction of the word “all” from “true, just, and impartial valuation and assessment of all real property within the city” in Section 47 of the Charter; however, he recommended making an ambiguous motion to pursue the Charter change necessary to effectuate the intent of the motion and requesting Mr. Pepper to address the exact change required. The Committee recommended that the Wild Meadows neighborhood be permitted this request for reassessment and that the City pursue this change in two (2) ways: 1) by allowing a group appeal on behalf of the community in April 2014; and 2) by pursuing the Charter change necessary to effectuate the Committee’s intent and requesting Deputy City Solicitor Pepper to address the required change. During the Council meeting, in response to Mr. Perza, Ms. Cheryl Russell, City Assessor, explained that in April of each year, every property owner in Dover is allowed to go before the Board of Assessment Appeals and, if not successful at that level, they are afforded the right to go to Superior Court, which is the next level in the appeal process. It was her understanding that the proposed amendment (Item #2 of the Committee’s recommendation), would provide a Charter change to allow evaluations of communities if they came forward. She explained that the Committee included Item #1 in their recommendation since it was felt that the Charter change, if approved, would not be finalized in time for the next tax cycle. Mr. Lynn moved for approval of the Committee’s recommendation, seconded by Mr. Slavin. Mr. Hutchison reminded members of the memorandum dated November 12, 2013 indicating staff’s recommendation to deny the request for early reassessment for Wild Meadows. It was also noted that an additional memorandum dated November 25, 2013 from the City Assessor was provided (Exhibit #2) indicating staff’s recommendation that the Wild Meadows Community come in as a whole to appeal to the Board of Assessment Appeals (maybe with a few spokesmen for the community). If they are not satisfied or successful at this level of appeal, then they could move forward to Superior Court. It also indicated that staff did not recommend any changes be made to the City Ordinance or Charter. In response to Mrs. Williams, Ms. Russell stated that implementation of the Committee recommendation could become chaotic and result in staff performing piecemeal revaluations multiple times between prescribed revaluation cycles, depending on whether a community appealed their valuation on either current conditions or a factor that would cause a change in their value before the next valuation. Mrs. Williams questioned the need to change a system that had been used for several years and relayed concern that the possible changes were unknown and that the City would

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 28 be making such a change just to satisfy a few. Ms. Russell stated that the current level of staffing would not be able to handle the results of such a change and that there would be a need for additional staff to conduct the necessary research. Mr. Hare explained his understanding that the recommendation would have no effect on City staff since the burden of proof would be on the property owner, who would then be presenting their findings to the Appeals Board. Responding, Ms. Russell advised members that, as a member of the International Association of Assessing Officers (IAAO) and being State certified, she is required by law to conduct the same research that the appellants are conducting. When the issue is brought before the Appeals Board, although the burden of proof is on the property owner, the City Assessor must conduct research and provide information, as well a recommendation, for the Board’s review and consideration of the appeal. She assured members that a lot of work that would be required by her, as well as the residential technician, to prove that the values are correct. Regardless of Council’s decision regarding this matter, Mr. Lynn noted that property owners would be well within their rights to submit 300 appeals to the City. Therefore, he stated that Mrs. Williams’ concerns regarding the need for additional staffing could be required regardless of the action taken by City Council on this matter. Responding, Ms. Russell stated that there was sales information that supports the City’s property values that would be provided to the Appeals Board. She stated that property owners would be permitted to present whatever information they may want. Although it would provide a better opportunity for a few property owners to represent the whole community, they would still be required to go through the correct process and prove the value as of 2010 and, if they were not successful or satisfied at the Appeals Board level, they would have the right to go before the Superior Court and present the same facts to a judge. To her knowledge, there was no consideration given to the property currently owned by Calpine in making a determination of property values for Wild Meadows; however, they used sales information during the analyzed years that supported the values, as well as other properties within the City limits. Responding to Mr. Lynn, Ms. Russell stated that if a few individuals came in representing all 300 property owners for the entire Wild Meadows neighborhood, staff would be reviewing the community as a whole and not individually; however, if there were 18 communities submitting an appeal, it would become a “nightmare” for staff. Mrs. Williams stated that although the Calpine project may have been an unknown factor at the time, those purchasing or leasing property in Wild Meadows would have been advised that their property would be located adjacent to an industrial and manufacturing production site. Confirming, Ms. Russell stated that they would have also been made aware of the Dover Downs property. In response to Mrs. Williams, Ms. Russell stated that the memorandum submitted was as strong as it was due to fairness and equity issues and was based on their professional organization’s requirements and rules, as well as the City Charter. The motion to approve the Committee’s recommendation that the Wild Meadows neighborhood be permitted their request for reassessment and that the City pursue this change in two (2) ways: 1) by allowing a group appeal on behalf of the community in April 2014; and 2) by pursuing the Charter change necessary to effectuate the Committee's intent and requesting Deputy City Solicitor Pepper

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 29 to address the required change, failed by a roll call vote of five (5) no (Perza, Williams, Hare, Hutchison, and Bonar), three (3) yes (Dixon, Lynn, and Slavin), and one (1) absent (Anderson). Mr. Lynn moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Hare and unanimously carried (Anderson absent). EVALUATION OF BIDS - TREE TRIMMING CONTRACT Mr. Scott Koenig, City Manager, advised members that the Electric Department maintains blanket contracts with potential contractors to ensure that the bidding rules are adhered to for contractors that are hired to perform work for the Department, which are priced as a “time and material” contract and may exceed $25,000 annually. He explained that this proposal is for a tree trimming contract used to maintain clearance around the city’s overhead electric lines. This is the single most important maintenance project as it relates to the reliability of the City’s overhead system. Typically, there are two (2) full-time crews working throughout the system to perform this maintenance. Additionally, this company has crews available to assist during storm events and the proposal provided included pricing for these potential events. Staff recommended awarding a three (3) year (2014, 2015, 2016) Tree Trimming Contract to the low bidder, Asplundh Tree Experts, with a City option to extend for an additional two (2) years (2017, 2018), for a total of five (5) years. The contract work would be adjusted to stay within the budget each year (the current budget year was estimated at an expense of $350,000). Mr. Hare moved for approval of staff’s recommendation, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Anderson absent). AMENDMENT TO INTENDED PURCHASES - FUND TO COMBAT VIOLENT CRIME - FY14 GRANT APPROVED ON SEPTEMBER 23, 2013 Members were reminded that the fund to Combat Violent Crime Program is a new grant program managed by the Department of Safety and Homeland Security for use by local law enforcement agencies in connection with initiatives to combat violent felonies pursuant to Section 4201(c) of Title 11 of the Delaware Code. The first increment of funding was released during FY13; however, it was uncertain at that point whether the program would be recurring. During the last quarter of FY13, staff learned that an FY14 grant was anticipated and the amount appropriated ($75,523.53) was much higher than the previous year’s amount ($46,785.34). As a result, there were not enough funds budgeted in FY14 for the total amount of the grant, so a budget adjustment would also be needed to cover the unbudgeted portion. Police Chief Hosfelt explained that the Police Department was requesting approval to use its grant allocation from this program, as follows: 1) a portion of the funds will be used to upgrade the duty weapons for all police officers in the amount of $17,649 and to purchase rifles for supervisors’ vehicles in the amount of $16,067.94; and 2) for the remaining portion, in the amount of $41,806.59, to be used to target violent crime throughout the city with extra duty overtime patrols and to provide education to citizens on measures they can take to avoid or cope with violent crime related activities.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 30 Chief Hosfelt reminded members that in the original request, the Police Department programed a portion of the funding for a technology upgrade to provide wireless connectivity for Police vehicles to the station’s computer systems; however, the State committee that met to review and approve all of the grant applications for this program did not approve of this intended purchase. As a result, the funds were diverted on the spot for additional extra duty overtime patrols. Staff recommended approval of the grant and intended purchases. Mr. Slavin moved for approval of staff’s recommendation, seconded by Mr. Dixon and carried by a unanimous roll call vote (Anderson absent). ELECTION OF OFFICERS - ROBBINS HOSE COMPANY - YEAR 2014 FIRE LINE OFFICERS The Fire Line Officers of the Robbins Hose Company are elected annually on the third Monday of November. Members were provided the results from the November 18, 2013 Robbins Hose Company Election for consideration as follows: Fire Chief - Matthew Carey Deputy Fire Chief - Jack Fortney (unopposed) First Assistant Fire Chief - David Carey Second Assistant Fire Chief - Mark Hall (unopposed) Third Assistant Fire Chief - Carl Troubetaris, Sr. (unopposed) Fourth Assistant Fire Chief - Duane Reeder (unopposed) First Fire Line Captain - Ben Smetana (unopposed) Second Fire Line Captain - William Kelly II By consent agenda, Mr. Hare moved for acceptance of the Fire Line Officers for Robbins Hose Company No. 1 for the Year 2014, as submitted. The motion was seconded by Mrs. Williams and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson). COUNCIL MEMBERS’ ANNOUNCEMENTS Mr. Hare wished Council President Bonar a happy birthday (December 1st). Mrs. Williams advised members that she visited the online site for crime detection and felt that it was very well developed and would be helpful to those concerned about safety. She thanked Police Chief Hosfelt for making the information available. Council President Bonar announced that the Tree Lighting Ceremony was scheduled for December 4th and would be held at Loockerman Way. Council President Bonar noted his involvement with a couple of complaints to the Police Department and stated that officers responded promptly and efficiently. He stated that there were some significant problems in Dover and requested that everyone lock their doors, lock their vehicles, do not keep packages in vehicles, and be alert to surroundings at all times.

CITY COUNCIL MEETING OF NOVEMBER 25, 2013 PAGE 31 Mayor Carey announced that on December 7th there would a “Home for the Holiday” parade down Loockerman Street at 12:00 noon and invited all to attend the Lighting of the Tree, as previously mentioned by Council President Bonar. He wished everyone a happy thanksgiving. Mayor Carey also congratulated the Central Delaware Chamber of Commerce for being designated as a five (5) star accredited Chamber of Commerce, one of only 79. By unanimous consent, the meeting adjourned at 8:33 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of November 25, 2013, are hereby approved (with the exception of the following motion: Approval of the Parks, Recreation, and Community Enhancement Committee's recommendation to demolish the Dover Park Recreation Center and that the City Manager be authorized to earmark the balance of the construction/demolition project up to $80,000 for future capital improvements, in the City's future budgets, to Dover Park after a needs assessment is accomplished). CARLETON E. CAREY, SR. MAYOR /TM/jg S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\11-25-2013.wpd Exhibits Exhibit #1 - Resolution No. 2013-26, Abandonment of Street - Harmony Lane Exhibit #2 - City Assessor Memorandum Dated November 25, 2013

EXHIBIT #1 Regular Council Meeting of 11/25/2013

EXHIBIT #2 Regular Council Meeting of 11/25/2013 MEMO TO : City Council FROM: Cheryl A. Russell, AAS City Assessor DATE: November 25, 2013 RE : Early Reassessment Request - Wild Meadows To allow a partial re-valuation of a portion of the City would create inconsistency in how properties are valued related to how other properties are valued within the City limits. At this time, all assessments are based on the 2010 base year. Any economic changes (positive or negative) after January 1 of the base year cannot be used to adjust the assessment. Only clerical errors; information obtained by building permit or changes in property characteristics that were missed by the revaluation or done without a permit can cause an assessment change. However, these changes still must be consistent with the base year. An example is a new construction built in 2013 would have to be treated as being built within the time period analyzed for 2010 using the same sales information. The Charter and Reassessment process works because it defines the valuations of the properties throughout the City as a whole, so the Roll Back tax can be determined. Determining the Roll Back Tax Rate, allows us to spread the burden of taxes equitably throughout the City based on the values as of the base year. If a partial revaluation is done, the tax burden would not be spread equitably, as some properties would be based on current factors that were not analyzed during the time period allowed for the base year. If an appellant is successful at any of the appeal levels, it would need to be based on the 2010 year and adjustments could be made without a Roll Back Tax being determined, because essentially, these new numbers should reflect the base year. The City Ordinance and Charter protect all property owners in the City so that there is fairness in all areas of the City as to how their values were calculated .... as of a given date. Potentially, could these proposed changes to the Charter positively impact the City if the Market begins to rise after the next revaluation but before the next cyclical revaluation? Could someone from one area of the City that is aware of rising market values from another area of the City come into an appeal hearing requesting that that particular area be revalued because of either the

market, or some compelling information that positively affects their value? This would cause a shift of burden that can be directed to another area of the City? It is staff's belief that the current guidelines for appeal with the unbiased board members of the Assessment Appeals Board is working adequately. The process for Appeal is: first, Informal (with the Assessor); second, Formal (with the Board of Appeals); and then Superior Court. If changes are made at these levels, it is because there is enough evidence to make the change without a partial revaluation and the adjustments to the values would be made. To begin partial valuations within the City, would require different base years being utilized for different areas ofthe City. Staff has looked back at some of the sales in Wild Meadows, from May 2007 through May 2009. All properties, with the exception of one, were a resale. The sales ranged from 96,000 to 187,000. Our values for these sales currently range from 90,200 to 126,400. Also, there have been comments from the property owners of a sale that occurred later in 2009, for around $70,000. Our office receives notification from Wild Meadows of the sale, and they provide the new owner. (Ownership changes are done by title and not deed) We have to contact local real estate agencies for the sale prices, since they are no longer provided to us and the State will not provide this information to us. There was also a period of time, when we did not receive any notification of ownership change, but we were able to get Wild Meadows to change this policy so that the new property owners could receive their tax documentation in a timely fashion. For this particular sale, we have the ownership change, but it was noted that this change was made per Kent County PRIDE system information. Again, we believe that the status quo is working, and as stated at the Legislative and Finance th Committee Meeting on November, 12 , four (4) property owners from Wild Meadows have formally appealed their value since the 2010 revaluation, and all were in 2010. To this date, we have not received further appeal requests. Staff recommends that the Wild Meadows Community come in as a whole to the Board of Assessment Appeals (maybe with a few spokesmen for the community) and appeal to the Board. If they are not satisfied or successful at this level of appeal, then they could move forward to Superior Court. (per the First Recommendation of the Legislative Finance and Administrative Committee) Staff does not recommend any changes be made to the City Ordinance or Charter.

PETITION TO AMEND AND ZONING DISTRICT Public Hearing before the City Council December 9, 2013 Applicants/Owners: Raul Juarez Property Address: 508 Acorn Lane Tax Parcel ID #: ED-00-068.15-01-10.00-0001 Size: 1.315 acres Present Use: Residential Proposed Use: Residential Comprehensive Plan Designation: Category 1 – High Priority Annexation Areas Comprehensive Plan Land Use Designation: Residential Low Density Present Zoning: RS-1 (Single Family Residential) Proposed Zoning: R-8 (One Family Residence Zone) Planning Commission Recommendation: Following a public hearing on November 18, 2013, during which no members of the public spoke regarding the application, the Planning Commission unanimously recommended in favor of the annexation and zoning. File Number: AX-13-02

AX-13-02 Lands of Juarez Report to City Council Page 2 This application is for the annexation and rezoning of property located at 508 Acorn Lane. The property is owned by Raul Juarez. The Tax Parcel Identification Number is ED-00-068.15-01- 10.00-0001. Existing Property: The property is located on Acorn Lane and is bisected by Acorn Lane. The east side of the property includes a house. The west side of the property is undeveloped. It is located in an enclave area that is in Kent County but surrounded by the City of Dover. The residential portion of the property needs to connect to the City’s water and sanitary sewer system, and annexation is required to be eligible to receive City services. Surrounding Land Uses: The surrounding uses are residential properties. The property to the west is Manchester Square, which is zoned RG-2. To the southeast is the undeveloped portion of Patriot Village, which is zoned RM-1. The remaining lots are one-family residential lots, zoned R-15 and R-20 (One Family Residence Zones) and RS-1 (Single Family Residential) in Kent County. Comprehensive Plan: In the 2008 Comprehensive Plan, this property is identified as a Category 1 (High Priority) Annexation Area with a land use classification of Residential Low Density. Request for R-8 (One Family Residence Zone) The types of permitted uses in the R-8 (One Family Residence) zone include primarily one family detached residences, but also agricultural uses and public uses. A series of conditional uses and accessory uses, generally deemed compatible with the residential uses, are also permitted in the One Family Residence Zones. Recommendation of the Planning Staff and Planning Commission: Staff recommended that annexation of the property and the rezoning to R-8 (One Family Residence Zone) be approved as submitted. This recommendation was made without that benefit of hearing the comments of surrounding landowners and residents. Following a public hearing on November 18, 2013, the Planning Commission voted unanimously to recommend approval of the annexation and rezoning as submitted.

C F I I CITY OF DOVER T R Y E DEVELOPMENT ADVISORY COMMITTEE O M APPLICATION REVIEW COMMENTARY F A R D.A.C. MEETING DATE: October 30, 2013 D S O H V A E L R APPLICATION: Lands of Raul Juarez at 508 Acorn Lane FILE #: AX-13-02 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Deputy Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: Currently the address number is 508 for the parcels on the East and West side of Acorn Lane. One of the parcels needs to be assigned a new address number. Address numbers of at least 6 inches in height must be placed on the street side of the building visible from the street. Project to be completed per approved Site Plan. ADVISORY COMMENTS TO THE APPLICANT: After any application has been approved by the Planning Commission, the applicant has a maximum of thirty (30) days to appeal to the Code Board of Appeals Committee. All comments from this office, approved by the Planning Commission are at the expense of the owner/applicant. The City of Dover uses the 2012 NFPA Life Safety Code, 2009 IBC, latest editions of all other NFPA Codes and the 2012 Delaware State Fire Prevention Regulations. If you have any questions or need to discuss any of the above comments, please call the above contact person and the Planning Department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 30, 2013 APPLICATION: LANDS OF RAUL JUAREZ, 508 ACORN LANE FILE #: AX-13-02 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Steve Enss - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: Electric - 302-736-7070 Public Works – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed annexation of tax parcel ED-00-068.15-01-10.00-0001. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC 1. None. WATER 1. As per the Petition to Annex and Rezone Property, as heard by the City of Dover Utility Committee, October 28, 2013, please find the following: a. There is no water service to the property; however, a water main runs in Acorn Lane in front of the property. The property owner would be responsible for the costs associated with tapping the water main, payment of impact fees, and obtaining permits associated with such improvements. Water infrastructure must be installed in accordance with the requirements of the City of Dover Water / Wastewater Handbook and DelDOT. b. The owner / developer is responsible for submitting a plan to the Department of Public Works that depicts the required information for a DelDOT State Utility Permit.

Lands of Raul Juarez, 508 Acorn Lane File #: AX-13-02 October 30, 2013 Page 2 of 2 WASTEWATER 1. As per the Petition to Annex and Rezone Property, as heard by the City of Dover Utility Committee, October 28, 2013, please find the following: a. There is no sewer service to the property; however, a sanitary sewer main runs in Acorn Lane in front of the property. The property owner would be responsible for the costs associated with connecting to the sanitary sewer main, payment of impact fees, and obtaining permits associated with such improvements. Wastewater infrastructure must be installed in accordance with the requirements of the City of Dover Water / Wastewater Handbook and DelDOT. b. Additionally, per a special assessment for a sewer line along Acorn Lane, dated January 13, 1992, “All property owners outside the City limits whose property adjoins said sewer line shall pay the equivalent assessment of $40.00 per front foot adjoining the said sewer line at such time as the property is connected to the City’s sewer system.” The owner / developer is responsible for paying the special assessment fee. c. The owner / developer is responsible for submitting a plan to the Department of Public Works that depicts the required information for a DelDOT State Utility Permit. SANITATION 1. The City of Dover will only provide sanitation service to residential properties. STORMWATER / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY November 2013 APPLICATION: Lands of Raul Juarez 508 Acorn lane FILE #: AX-13-02 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the annexation of the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: The Following comments are advisory and apply to the development of a detailed site plan for this project. 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: October 29, 2013 T =============================================================== APPLICATION: Lands of Raul Juarez at 508 Acorn Lane FILE#: X-13-02 REVIEWING AGENCY: DelDOT CONTACT PERSON: Julio F. Seneus PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: 1. The Department has no comments on the proposed annexation and/or rezoning. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT:  In order to be issued a Letter of No Objection (LONO), the department will require the applicant to provide the proper forms, fees, and plans.  A Traffic Impact Study (TIS) will be required if the proposed business exceeds 50 VPH (vehicle per Peak Hour) or 400 VPD (vehicle per day). When the study is completed, DelDOT will review it and send recommendations of the improvements to Kent County. The improvements contained in the study will be implemented by the developer per DelDOT's discretion. Please, contact Mr. Troy Brestel at (302) 760-2167 or via e-mail at Troy.Brestel@state.de.us to set up a scoping meeting for this project.  A pre-submittal meeting with the applicant will be required, if the proposed development generates 200 vehicles per day (VPD).  The applicant is required to obtain a utility permit from the DelDOT Central District for this project prior to performing any construction works within the right-of-way. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

City of Dover Application No.: AX-13-02 Department of Planning & Inspections A D DRIV E WI N C-2A D R OA AK IT EO D WH OL D VAN Y DR R-15 AWA RM-2 R-15 IVE BAY AD RO TR Site K OA EE RO E AD H IT W 508 RM-2 Aco rn L Site ane 508 VE STE O RG-3 NS RG-2 N IV E DR RM-1 R-20 WA LN UT R-10 D RI VE LN WA ROS UT RG-2 C IR R-10 CL E Plan Title: Lands of Juarèz Legend Location: 508 Acorn Lane Plan Type: Annexation Zoning Tax Parcel: ED00-068.15-01-10.00-000 Proposed Zoning: R-8 Dover Parcels Proposed Land Use Classification: Residential Low Density Kent County Parcels Annexation Classification: Catergory 1 Priority Owners: Raul Juarèz Adjacent Right-of-Way Date: 10-1-13 Dover Boundary « 0 150 300 600 Feet

PREPARED BY: TAX MAP PARCEL NO. City of Dover ED-00-068.15-01-10.00-000 PO Box 475 Dover, DE 19903-0475 MAYOR AND COUNCIL COUNCIL RESOLUTION NO. 2013-28 APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER. WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and WHEREAS, the Mayor and Council deem it to be in the best interest of the City of Dover to include an area contiguous to the present City limits, and hereinafter more particularly described, within the limits of the City of Dover; and WHEREAS, the Charter of the City of Dover provides that if an annexation is petitioned by all owners of all property considered for annexation, no election shall be required. For an annexation petition not requiring an election, such petition shall be processed in accordance with procedures established for amendments to the zoning map, specified in Dover Code, Appendix B - Zoning. All annexation petitions shall be processed concurrently with the rezoning of the property considered for annexation and shall be subject to public hearing before City Council. Public notice shall be completed in accordance with the provisions of the Dover Code relating to amendment of the zoning map. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That the following described area, situated in East Dover Hundred, Kent County, State of Delaware, along with all adjacent paths, sidewalks, roadways, and rights-of-way in their entirety, shall be annexed to and included within the limits of the City of Dover: PARCEL NO. 1 (Westerly Parcel) Beginning at an iron pipe situate on the westerly side of Acorn Lane (50' wide), said pipe being further located 644' +/- southerly of the centerline of White Oak Road and being a corner for these lands and lands of the City of Dover; thence by and with said City of Dover lands the following three (3) courses and distances: S 83° 24' 00" W, 35.05' to an iron pipe; thence N 19° 51' 00" W, 123.17' to an iron pipe; thence N 20° 33' 00" W, 478.80' to an iron pipe on the southerly side of White Oak Road (50' wide), said pipes being corners for these lands and said City of Dover lands; thence by and with the southerly side of White Oak Road N 70° 55' 00" E, 155.56' to an iron pipe located at the intersection of the southerly side of White Oak Road with the westerly side of Acorn Lane, said pipe being a corner for these lands; thence by and with the westerly side of Acorn Lane S 09° 05' 00" E, 618.76' to an iron pipe, said pipe being the point and place of beginning. The above-described parcel contains 1.315 acres of land, more or less.

ANNEXATION RESOLUTION - 508 ACORN LANE PAGE 2 PARCEL NO. 2 (Easterly Parcel) Beginning at an iron pipe situate on the easterly side of Acorn Lane (50' wide), said pipe being located 644' +/- southerly of the centerline of White Oak Road and being further located N 83° 24' 00" E, 50.05' from the Point of Beginning of PARCEL NO.1 and being a corner for these lands and lands of C. Robert Probst; thence by and with the easterly side of Acorn Lane N 09° 05' 00" W, 220.00' to an iron pipe, said pipe being a corner for these lands and lands of Florence Garrison; thence by and with said Florence Garrison lands N 83° 24' 00" E, 225.00' to an iron pipe on line of lands of Bangalore T. Laksham, said pipe being a corner for these lands and said Florence Garrison lands; thence by and with said Bangalore T. Laksham lands S 09° 05' 00" E, 220.00' to an iron pipe, said pipe being a corner for these lands and lands of C. Robert Probst; thence by and with said C. Robert Probst lands S 83° 24' 00" W, 225.00' to an iron pipe on the easterly side of Acorn Lane, said pipe being the point and place of beginning. The above-described parcel contains 1.135 acres of land, more or less. Being the same lands and premises which were conveyed unto Gamaliel E. Garrison and Mary R. Garrison, by deed of Trailer Village, Inc. dated February 15, 1979, and recorded in the Office of the Recorder of Deeds in and for Kent County, Delaware, on February 23, 1979, in Deed Book P, Volume 33, Page 137. 2. That the above described property shall be annexed into the City of Dover with a zoning classification as set by City Council and in accordance with the zoning map and environs then in force, effective upon such lands being included within the limits of the City of Dover. 3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County. 4. That the effective date of this resolution shall be the 10th day of December, 2013 at 12:01 a.m. ADOPTED: * S:\ANNEXATIONS\Annex-2013\508 Acorn Lane\Approval Resolution 2013-28 for Packet - 508 Acorn Lane - No Referendum.wpd CARLETON E. CAREY MAYOR DAVID L. BONAR COUNCIL PRESIDENT

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2013-16 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY 3 LOCATED AT 508 ACORN LANE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 5 the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 7 property described below from RS-1 - Single Family Residence (Kent County zoning classification) 8 to R-8 - One-Family Residence (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 10 OF DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 RS-1 - Single Family Residence (Kent County zoning classification) to R-8 - One-Family 14 Residence (City of Dover zoning classification) on that property located at 508 Acorn Lane, 15 consisting of two (2) parcels totaling 2.45+/- acres (Parcel No. 1: located on the westerly 16 side of Acorn Lane, containing 1.315+/- acres; and Parcel No. 2: located on the easterly side 17 of Acorn Lane, containing 1.135+/- acres), owned by Raul M. Juarez. 18 (TAX PARCEL: ED-00-068.15-01-10.00-000; COUNCIL DISTRICT: 3; PLANNING REFERENCE: AX-13-02) 19 ADOPTED: * 20 S:\ORDINANCES\2013\Draft\2013-16 Rezoning-Annexation-508 Acorn Lane-FINAL RDG.wpd 21 ACTIONS HISTORY 22 December 9, 2013 - Scheduled for Final Reading/Adoption 23 October 14, 2013 - First Reading/Referral

PETITION TO AMEND AND ZONING DISTRICT Public Hearing before the Planning Commission November 18, 2013 Applicants/Owners: City of Dover Property Address: West side of Acorn Lane Tax Parcel ID #: ED-00-068.15-01-12.00-0001 Size: 0.075 acres (3,264 SF) Present Use: Vacant Proposed Use: Vacant Comprehensive Plan Designation: Category 1 – High Priority Annexation Areas Comprehensive Plan Land Use Designation: Residential Low Density Present Zoning: RS-1 (Single Family Residential) Proposed Zoning: R-8 (One Family Residence Zone) Planning Commission Recommendation: Following a public hearing on November 18, 2013, during which no members of the public spoke regarding the application, the Planning Commission unanimously recommended in favor of the annexation and zoning. File Number: AX-13-03

AX-13-03 Lands of City of Dover Report to City Council Page 2 This application is for the annexation and rezoning of property located on Acorn Lane. The property is owned by the City of Dover. The Tax Parcel Identification Number is ED-00-068.15- 01-12.00-0001. Existing Property: The property is located on Acorn Lane and is directly south of the western portion of the property located at 508 Acorn Lane. Surrounding Land Uses: The surrounding uses are residential properties. The property to the west is Manchester Square, which is zoned RG-2. To the southeast is the undeveloped portion of Patriot Village, which is zoned RM-1. The remaining lots are one-family residential lots, zoned R-15 and R-20 (One Family Residence Zones) and RS-1 (Single Family Residential) in Kent County. Comprehensive Plan: In the 2008 Comprehensive Plan, this property is identified as a Category 1 (High Priority) Annexation Area with a land use classification of Residential Low Density. Request for R-8 (One Family Residence Zone) The types of permitted uses in the R-8 (One Family Residence) zone include primarily one family detached residences, but also agricultural uses and public uses. A series of conditional uses and accessory uses, generally deemed compatible with the residential uses, are also permitted in the One Family Residence Zones. Recommendation of the Planning Staff and Planning Commission: Staff recommended that annexation of the property and the rezoning to R-8 (One Family Residence Zone) be approved as submitted. This recommendation was made without that benefit of hearing the comments of surrounding landowners and residents. Following a public hearing on November 18, 2013, the Planning Commission voted unanimously to recommend approval of the annexation and rezoning as submitted.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 30, 2013 APPLICATION: LANDS OF CITY OF DOVER, ACORN LANE FILE #: AX-13-03 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Steve Enss - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: Electric - 302-736-7070 Public Works – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed annexation of tax parcel ED-00-068.15-01-12.00-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC 1. None. WATER 1. As per the Petition to Annex and Rezone Property, as heard by the City of Dover Utility Committee, October 28, 2013, please find the following: a. There is no water service to the property; however, a water main runs in Acorn Lane in front of the property. The property owner would be responsible for the costs associated with tapping the water main, payment of impact fees, and obtaining permits associated with such improvements. Water infrastructure must be installed in accordance with the requirements of the City of Dover Water / Wastewater Handbook and DelDOT. b. The owner / developer is responsible for submitting a plan to the Department of Public Works that depicts the required information for a DelDOT State Utility Permit.

Lands of City of Dover, Acorn Lane File #: AX-13-03 October 30, 2013 Page 2 of 2 WASTEWATER 1. As per the Petition to Annex and Rezone Property, as heard by the City of Dover Utility Committee, October 28, 2013, please find the following: a. There is no sewer service to the property; however, a sanitary sewer main runs in Acorn Lane in front of the property. The property owner would be responsible for the costs associated with connecting to the sanitary sewer main, payment of impact fees, and obtaining permits associated with such improvements. Wastewater infrastructure must be installed in accordance with the requirements of the City of Dover Water / Wastewater Handbook and DelDOT. b. Additionally, per a special assessment for a sewer line along Acorn Lane, dated January 13, 1992, “All property owners outside the City limits whose property adjoins said sewer line shall pay the equivalent assessment of $40.00 per front foot adjoining the said sewer line at such time as the property is connected to the City’s sewer system.” The owner / developer is responsible for paying the special assessment fee. c. The owner / developer is responsible for submitting a plan to the Department of Public Works that depicts the required information for a DelDOT State Utility Permit. SANITATION 1. The City of Dover will only provide sanitation service to residential properties. STORMWATER / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY November 2013 APPLICATION: Lands of the City of Dover Acorn Lane FILE #: AX-13-03 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the annexation of the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: The Following comments are advisory and apply to the development of a detailed site plan for this project. 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: October 29, 2013 T =============================================================== APPLICATION: Lands of City of Dover on Acorn Lane FILE#: AX-13-03 REVIEWING AGENCY: DelDOT CONTACT PERSON: Julio F. Seneus PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: 1. The Department has no comments on the proposed annexation and/or rezoning. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT:  In order to be issued a Letter of No Objection (LONO), the department will require the applicant to provide the proper forms, fees, and plans.  A Traffic Impact Study (TIS) will be required if the proposed business exceeds 50 VPH (vehicle per Peak Hour) or 400 VPD (vehicle per day). When the study is completed, DelDOT will review it and send recommendations of the improvements to Kent County. The improvements contained in the study will be implemented by the developer per DelDOT's discretion. Please, contact Mr. Troy Brestel at (302) 760-2167 or via e-mail at Troy.Brestel@state.de.us to set up a scoping meeting for this project.  A pre-submittal meeting with the applicant will be required, if the proposed development generates 200 vehicles per day (VPD).  The applicant is required to obtain a utility permit from the DelDOT Central District for this project prior to performing any construction works within the right-of-way. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

City of Dover Application No.: AX-13-03 Department of Planning & Inspections A D DRIV E WI N C-2A D R OA AK IT EO D WH OL D VAN Y DR R-15 AWA RM-2 R-15 IVE BAY AD RO TR K OA EE RO E AD H IT W 508 RM-2 rn Aco Lane 508 VE STE Site RG-3 NS O N RG-2 IV E DR RM-1 R-20 WA LN UT R-10 D RI VE LN WA ROS UT RG-2 C IR R-10 CL E Plan Title: City of Dover Legend Location: West Side of Acorn Lane Plan Type: Annexation Zoning Tax Parcel: ED00-068.15-01-12.00-000 Proposed Zoning: R-8 Dover Parcels Proposed Land Use Classification: Residential Low Density Kent County Parcels Annexation Classification: Catergory 1 Priority Owners: City of Dover Adjacent Right-of-Way Date: 10-1-13 Dover Boundary « 0 150 300 600 Feet

PREPARED BY: TAX MAP PARCEL NO. City of Dover ED-00-68.15-01-12.00-000 PO Box 475 Dover, DE 19903-0475 MAYOR AND COUNCIL COUNCIL RESOLUTION NO. 2013-29 APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER. WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and WHEREAS, the Mayor and Council deem it to be in the best interest of the City of Dover to include an area contiguous to the present City limits, and hereinafter more particularly described, within the limits of the City of Dover; and WHEREAS, the Charter of the City of Dover provides that if an annexation is petitioned by all owners of all property considered for annexation, no election shall be required. For an annexation petition not requiring an election, such petition shall be processed in accordance with procedures established for amendments to the zoning map, specified in Dover Code, Appendix B - Zoning. All annexation petitions shall be processed concurrently with the rezoning of the property considered for annexation and shall be subject to public hearing before City Council. Public notice shall be completed in accordance with the provisions of the Dover Code relating to amendment of the zoning map. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That the following described area, situated in East Dover Hundred, Kent County, State of Delaware, along with all adjacent paths, sidewalks, roadways, and rights-of-way in their entirety, shall be annexed to and included within the limits of the City of Dover: All that certain piece and parcel of land situated on the west side of Acorn Lane just south of White Oak Road, bounded on the east by Acorn Lane, on the north by lands now or late of Gamaliel Garrison, and on the west by other lands of the City of Dover, more particularly described as follows, to-wit: Beginning at a point on the east side of Acorn Lane (a 50 foot street) at a corner for this parcel and other lands of the City of Dover; thence and binding with City of Dover land North nineteen (19) degrees fifty-one (51) minutes West 194.99 feet to a corner for this parcel and lands now or late of Gamaliel Garrison; thence and binding with Garrison land in an easterly direction 34 feet to a point on the west side of Acorn Lane; thence and binding with the west side of Acorn Lane, South nine (9) degrees five (5) minutes East 192 feet to the place of beginning, and containing approximately .075 acres of land, be the same more or less.

ANNEXATION RESOLUTION - WESTERLY SIDE OF ACORN LANE (CITY OF DOVER) PAGE 2 2. That the above described property shall be annexed into the City of Dover with a zoning classification as set by City Council and in accordance with the zoning map and environs then in force, effective upon such lands being included within the limits of the City of Dover. 3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County. 4. That the effective date of this resolution shall be the 10th day of December, 2013 at 12:01 a.m. ADOPTED: * S:\ANNEXATIONS\Annex-2013\Westerly Side of Acorn Lane - City of Dover\Approval Resolution No. 2013-29 for Packets.wpd CARLETON E. CAREY MAYOR DAVID L. BONAR COUNCIL PRESIDENT

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2013-17 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY 3 LOCATED ON THE WEST SIDE OF ACORN LANE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 5 the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 7 property described below from RS-1 - Single Family Residence (Kent County zoning classification) 8 to R-8 - One-Family Residence (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 10 OF DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 RS-1 - Single Family Residence (Kent County zoning classification) to R-8 - One-Family 14 Residence (City of Dover zoning classification) on that property located on the westerly side 15 of Acorn Lane, consisting of 0.075+/- acres (3,264 s.f.), owned by the City of Dover. 16 (TAX PARCEL: ED-00-068.15-01-12.00-000; COUNCIL DISTRICT: 3; PLANNING REFERENCE: AX-13-03) 17 ADOPTED: * 18 S:\ORDINANCES\2013\Draft\2013-17 Rezoning-Annexation-Acorn Lane-City of Dover-FINAL RDG.wpd 19 ACTIONS HISTORY 20 December 9, 2013 - Scheduled for Final Reading/Adoption 21 October 14, 2013 - First Reading/Referral

Downtown Dover Partnership developing the economic, The purpose of the cultural and historic Downtown Dover resources of downtown Partnership is to develop the economic, cultural and historic resources of downtown Dover, to increase business/job opportunities and to develop the commercial and residential potential of the Central Dover area. The DDP strives to protect and enhance the historic architectural and community qualities of the downtown consistent with the guiding principles of the National Main Street Program.

Board Members Director’s Note… Gregory V. Moore, P.E., President As we report on the Downtown Dover Partnership’s financial and operational performance of fiscal Gerald I.H. Street, Esq., Vice President year 2013, I want to take this opportunity to reflect on our strategy, our progress and our future as Timothy Slavin, Secretary we continue to focus on the original purpose and mission of the DDP. Cynthia Small, Treasurer Councilman David Anderson In 2012, we reported that the DDP created two First Class retail spaces at 22-24 W. Loockerman Councilman David Bonar Street. What a difference a year makes! This same building has been selected as the next home for Senator Brian Bushweller Delaware EZ Pass and is currently undergoing a $1.3 million state of the art renovation with its new Councilman Wallace Dixon occupants arriving in the first quarter of 2014. Anita Evans Lucy Findlay On March 27, 2013, Governor Jack Markell cut the ribbon to celebrate the completion of the $3 Michael Harrington, Sr. Dr. William Johnston Million North Street Area and Loockerman Way Improvements, which included burial of utility Scott Koenig lines, the redesign of the North Street parking lots and the completion of the public space and Diane Laird metered parking lot on Loockerman Way with funding provided by the Delaware Legislature. Paul E. Lakeman Spring 2013 bore witness to the opening of the Bayard Pharmacy, downtown Dover’s first Maxine Lewis pharmacy in fifteen years; approval for the construction of a new Family Dollar; and much more. Joseph McDaniel It’s clear that the DDP’s performance continues to be solid. Gary Patterson Representative Darryl Scott As the DDP enters its sixth year, our Board and Committees will Laura Simmons continue their planning and hard work to help Downtown Dover Ann Marie Townshend Mayor Carleton Carey, grow and become a destination. We also want to extend our Ex Officio appreciation to William G. Neaton for his leadership and commitment to the DDP’s mission and goals as the Executive Design Committee Director from October 2008 through February 2013. Laura Simmons, Chairperson Carrie Hart Ann Baker Horsey Sincerely, Louis Colón, Executive Director Susan Johnston Dawn Melson-Williams Kristin Pleasanton Elena Stewart Committee Economic Development & Accomplishments Organization Committee Promotions Committee Restructuring Committee • Held Fundraising Workshop • Held committee work plan • Created Fundraising Plan development workshops Gerald I. H. Street, Esq., • Coordinated Volunteer • Held Shop Talk seminar courtesy Chairperson Design Committee Recognition & Annual Report of DEDO Robert Berglund • Implemented Annual • 4th Annual Safe, Spooky Councilman David Bonar Community Art Project Parking & Safety Halloween Parade Gary Cecchett • Completed Two Facade Projects Committee • Capital Holiday Celebration Anthony DePrima • Installed New Parking Meters • 5th Annual Home for the Councilwoman Wallace Dixon Economic Development & • Offered Free Metered Parking in Holidays Parade Michael Harrington, Sr. Restructuring Committee the Bradford Street Lot during • Supported First Fridays Dr. William Johnston • Renovations of 22-24 W. Holidays • Established Farmer’s Market on Scott Koenig Loockerman St. completed. • Completed Phase II of Loockerman Way Paul E. Lakeman Currently under consideration as “Historically Happening” Banner • Distributed 60+ media releases Joseph McDaniel future home of Delaware EZ Pass. Project and generated significant positive Kevin Mitten • 238 Railroad Ave pre-demolition • Installed “Way Finding” Banners press for downtown Dover Gregory V. Moore, P.E. asbestos abatement completed; fall • Installed Phase I of “Farmer’s • Created “Winter Wonderland” on William Neaton demolition pending Market” Banners Loockerman Way Ted Nutter • North Street Improvements • Installed Five (5) Additional • St. Patrick’s Day Parade Gary Patterson completed Surveillance Cameras • First Friday Gives Back Program Charlie Rodriguez • Loockerman Way and Parking • Striped\Stenciled Bradford St • Implemented Social Media Laura Simmons lot completed and Governors Avenue parking Campaign Jonathan Street • Construction of new Family lots Ann Marie Townshend Dollar approved • Installed new Parking Banners

FY 2013 Downtown Dover Partnership Economic Impact Highlights $30,625,965 Dollars Invested in FY 2013 Facade Grants Awarded - $2,960 Total value of Facade Improvements - $5,420 Building Renovations $126,114 North Street Improvements $1,791,471 Dover Public Library $20,800,000 Wesley College $2,100,000 Bayard Plaza $5,800,000 1500 + Volunteer Hours Our Support System 1669 hours valued at $22.02/hr = $36,751 Nine New Businesses Opened Tea for Two Many Things A Touch of Glass Organization Committee Bayard Pharmacy Pure Luxury Salon Jocelyn McBride, Chairperson Tresses Salon Valerie A. Christ Rouge Women’s Apparel Marjorie Cyr Cheveux Salon Georgeanna Windley Amore Bridal Chris Wood A total of nine (9) new Woman/Minority owned businesses opened during this reporting period yielding eighteen(18) FTE. Parking Committee Anita Evans, Chairperson Increasing Competitiveness of Downtown Businesses David Affholder In our efforts to support both existing and potential businesses in the downtown, the DDP hosted Michael Ambruso nine (9) Business Development Workshops that provided information on marketing techniques, Jed Hatfield developing a business plan, loan seminars, social media, e-commerce, and other topics that were Christopher Hayes attended by 163 individuals. Ted Nutter Michael Riemann Business Assistance Provided Ron Poliquin, Esq. Two businesses received loans through our technical assistance loan referral program. These loans totaled $230,000 and created 7FTE’s and sustained 3 FTE’s. Promotions Committee Partnership Real Estate Holdings Tonda Parks, Chairperson Kim Aigle Jennifer Bailey 120 S. Governors Avenue – Acme site ..........................................$ 1,239,345 Elaine Brenchley 22-24 W. Loockerman Street ................................................................278,809 Gary Chaffee Helen Downing 133-135 S. Governors Avenue ..............................................................248,745 Maxine Lewis 139-143 S. Governors Avenue ..............................................................295,184 Lucy Findlay 222 Railroad Avenue................................................................................56,746 Andy Ryan Nancy Pikulik 238 Railroad Avenue..............................................................................151,091 Jan Crumpley East side of N. West Street parcel #1 ....................................................243,000 Christy Rawlins 680 & 684 Forest Street ........................................................................674,267 Jennifer Bailey Kathy Jo Robbins 114-128 W Loockerman Street..............................................................412,857 Katrina Sullivan Clarissa Williams Total Buildings & Land ......................................................$ 3,600,044 Tammy Miller

Special Thanks to the following Individuals and Organizations who contributed time, talent and resources to make our fifth year a great success: First Friday 2012 Winter Wonderland Support for Multiple Activities Jean Francis Committee Alex Vaughan Mobile Susan Johnston Dawne Nickerson-Banez Entertainment Jeremy Gibb Benhje Benton Bayhealth Medical Center Friends of Folk Darin Dell City of Dover Lucy Findlay Judy Diogo DE Economic Development Valla Rogers Dover Interfaith Mission for Office Board Members Downtown Dover Merchants Housing, Inc. DE Technical & Community Michael Harrington, Sr., College Capital Holiday Celebration Harrington ERA Realty Dover City Council Central Delaware Chamber of Joe Parks Dover Community Partnership Special thanks to Commerce Tonda Parks Dover Fire Department the Dover City Council, Bayhealth Medical Center Mary Ressler, Quality Builders Dover Housing Authority Mayor Carleton E. Carey, Sr., Heritage at Dover Justin Strickland Dover Parks & Recreation Dover Kiwanis Steph Berkich-Ryan Dover Police Department and City Manager Scott Koenig Wesley Pre-School Kristin Coker Stonesifer Downtown Dover Businesses for their support of the First State Community Loan The Little School Downtown Dover Fund Dover High Select Ensemble 2012 Winter Wonderland Partnership. St John’s Lutheran School First State Heritage Park Contributors Delaware State News Amore Bridal Friends of Folk Thanks to Diane Laird, State Rev. Dr. Norman Hutchins Axia Management Friends of Old Dover Coordinator, Delaware Main Street, Frontline Ministries Choir BayHealth Greater Dover Committee for technical assistance provided Mary Borger Bel Boutique CenDel Foundation throughout the year. Cristal Brenneman Crystal Carey Kent County Amateur Radio Sherwanda Rachal-Speaks Lucy & George Findlay Club Becky Norton George & Lynch Kent County Tourism A very Special Thanks to our friends SCORE Michelle Hughes Harrington Foundation at Becker Morgan Group. Small Business Development A team of professionals that define Donna Josefowski Home for the Holidays Joe McDaniel Center dedication, expertise and talent . A Gary Chaffee, Parade STACKS Entertainment Mitten & Winters team that made many of these Coordinator Pettinaro Management, LLC U.S. Small Business accomplishments possible. Santa & Mrs. Claus: Rev. Louie Phillips Administration William and Marty Downing PNC Bank USDA Rural Development And to Gary Patterson, Sen. Brian Tami Wilson Street & Ellis Wesley College YWCA Delaware Bushweller and Rep. Darryl Scott, Rosemary Twilley whose unwavering support Quality Builders and dedication to Dover knows no bounds. About the Downtown Dover Partnership Downtown Dover Partnership is a non-profit organization dedicated to revitalizing the Downtown District. DDP works hand in hand with the National Trust for Historic Preservation’s National Main Street Center and Partnership Staff the Downtown Delaware initiative to create a variety of programs that serve to improve our downtown district. Louis Colón, Executive Director C. Edwin Perez 101 W Loockerman St, Suite 1A – Dover DE 19904 Beverly Latimer Jackson 302.678.2940 (p) - 302.678.2132 (f) www.downtowndoverpartnership.com

UTILITY COMMITTEE The Utility Committee Meeting was held on November 25, 2013 at 5:00 p.m. with Mr. Slavin presiding until the arrival of Chairwoman Williams (5:03 p.m.). Members present were Mr. Perza (arrived at 5:07 p.m.), Mr. Blakeman, and Mr. Snaman. Members of Council present were Mr. Dixon (arrived at 5:09 p.m.) and Mr. Hutchison. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Blakeman moved for approval of the agenda as presented, seconded by Mr. Snaman and unanimously carried. Electric Supply & Generation Members were provided information regarding Electric Supply and Generation, as follows: McKee Run Units 1 & 2 - Cost/Benefit Analysis Mr. Scott Koenig, City Manager, reviewed a Presentation - Cost/Benefit Analysis for City of Dover for McKee Run Units 1 & 2, as prepared by Mr. Robert Trinnear, The Energy Authority (TEA). Referring to Slide 13, Mr. Blakeman questioned if there were a means of quantifying the risk of operational failure. Responding, Mr. Koenig stated that he would contact representatives of both TEA and North American Energy Services (NAES) to obtain this information. In response to Mr. Blakeman with reference to Slide 14, Mr. Koenig stated that borescope inspection logs did not indicate any required repairs and/or improvements that were not already included in the City’s Capital Improvement Plan (CIP). Based on current knowledge, he assured members that the only repairs and/or improvements anticipated were those listed in the CIP. Responding to Mrs. Williams regarding the cost of “mothballing” these Units, Mr. Koenig stated that TEA and NAES had been requested to provide a price; however, staff anticipated that this amount would be costly (in the high six to low seven figure range) due to asbestos and other issues associated with the Units. Mr. Snaman questioned if the new power plant (Calpine) could affect the details regarding Units 1 and 2. Responding, Mr. Koenig explained that if the City entered into a purchase power agreement with Calpine, the City could replace the capacity of Units 1 and 2 with capacity from the Calpine Project, which would be a negotiated item and was scheduled for discussion later in the meeting, under Item #1C. Mrs. Williams relayed concern with proceeding since there were so many uncertainties. Mr. Kirk Betts, Betts & Holt LLP, the City’s Energy Attorney, stated that there was not as much uncertainty as there appeared to be but there were several risks. He explained that some life extensions were previously done to Units 1 and 2 to keep them “alive;” however, prior to the Calpine project, the lease arrangement at the Garrison Tract included the opportunity to purchase 50 MW of capacity based on the belief that Units 1 and 2 would not survive. He stated that the Units are not as reliable as needed, which poses a risk. When the Units are supposed to come up and they do not, the City is penalized financially as well as with regard to reserve requirements and does not get the capacity credits needed. While these costs have not yet been quantified, they exist. He advised

UTILITY COMMITTEE MEETING NOVEMBER 25, 2013 PAGE 2 members that another risk was the capacity price of $119 per megawatt day (MWd) which was expected to be in the range of $150, $180, and $200 per MWd, but noted that this was not fully quantified because the PJM market only extends out three (3) years. He explained that this type of spread reduces the value of the plant and, with the addition of the costs for operating those Units including the NAES costs and the capital costs indicated in the CIP, there is a very low margin. With a low margin area of approximately $250,000, for example, the City would be totally at risk and one (1) or more operational failure or forced outage could result in the City being “in the hole.” While these numbers had not been quantified, he explained that they appear more and more threatening in terms of the value of the plant. Mr. Betts explained that another issue with old units such as these is that spare parts are not available and must be manufactured. He explained that manufacturing parts for an antique piece of equipment costs more and the value is not recovered; therefore, the cost just to repair Units 1 and 2 would be extraordinarily high. He reminded members that Units 1 and 2 were being kept for capacity plays, and when the capacity market goes down, the value disappears. Although the City does not need the Units for energy, they must be able to operate. He noted that the heat rate for these Units is very high, at least 13,000 btu’s per kilowatt hour, whereas the competing Calpine unit is approximately half of that. Therefore, the Units are a non-competitive resource that the City pays a lot of money for in order to have capacity and the value is continuously decreasing. While not fully quantified, these are the real risks involved with these two (2) Units. Responding to Mrs. Williams, Mr. Betts explained that maintenance for Units 1 and 2 should have been done gradually over time but was deferred in previous years to avoid the additional capital cost, which is the reason for the major $2.4M “hit” in budget for Fiscal Year 2018. He stated that the capacity market has dropped significantly, and the PJM capacity market has many components. He advised members that Converge, an Arrow Electronic Company, has been working, primarily with refrigeration, to find ways to replace capacity in the marketplace by allowing customers to go offline for a couple of minutes at a time. In the past, customers had generation in reserve or brought up generation to meet the voltage requirements; however, since customers are able to meter the load precisely and changes are computerized, they are able to go offline and reduce load instead of bringing capacity on. He stated that last summer in this region, more than 1,000 MW(the amount of a nuclear plant) were taken offline voluntarily by customers who received a notice the day before indicating if they went offline the next day between certain hours, they would be compensated a certain amount per kilowatt hour not used, which had a huge impact on the marketplace. The current market is very different and continuously changing; therefore, the way in which customers invest and adapt to the changes are also different. Mr. Betts expressed his opinion that the market is not fixed but in some areas it is very tight; for example, in New Jersey the current capacity price is almost $300 per MWd, whereas in Dover it has dropped. He explained that the Garrison Plant’s 300 MW has a huge impact on costs on the Delmarva Peninsula because it is gas operated, fast, has relatively low personnel costs, and can bid into the market very aggressively. In regard to transmission costs, Mr. Betts explained that there has been a huge amount of transmission expansion in PJM, which has resulted in a reduction of the number of power plants constructed. It is a very dynamic market and, with 13,000 heat rate units, the City must consider whether, even if investment were made in Units 1 and 2, there would be value going forward and how much value that investment would have in the next five (5) to 10 years.

UTILITY COMMITTEE MEETING NOVEMBER 25, 2013 PAGE 3 Mrs. Donna Mitchell, Controller/Treasurer, advised members that the 2016/2017 forecast was completed last May and, at that time, the capacity price was $193 per MWd. The price was now at $119 per MWd; therefore, she stated that the capacity revenue would change accordingly. She noted that a leak on a gasket on Unit 1 had to be repaired last year and the costs were over budget. In addition, she expressed concern regarding costs involving Unit 3. She stated that it had been borescoped and will be opened up for repair. This was scheduled as a three (3) year project which started with a $1.21M budget for the turbine repair and generator; however, the bids received for the turbine were excessive, so the generator was done separately at a cost of $276,000. The costs for the turbine repairs for Unit 3 were currently up to $1.6M, and she noted that when it is opened, additional repairs may be required which would increase the costs. In response to Mr. Perza, Mrs. Mitchell stated that staff’s recommendation would not include bidding Units 1 and 2 in the PJM market beyond Fiscal Year 2017 since staff anticipated a joint agreement with Calpine or another capacity agreement to pick up 34 MW. She confirmed that it was staff’s recommendation not to fund capital improvements to bring the Units up to current standards and not to fund these Units beyond the next three (3) years. If the Units began to fail in the next year or two (2), she stated that the City would have the option to pull the Units out of the PJM market instead of investing capital into them; however, the City would have to pay for the capacity and pay a forced outage penalty if the Units went down when scheduled to run. In order to meet the December 1, 2013 deadline, it was staff’s plan to bid the Units into the capacity auction for the 2017/2018 planning year at $311per MWd to ensure they do not get called on and the City recoups the money, as recommended by TEA. Noting that the City was obligated to keep Units 1 and 2 operating since they have been included in the auction for the next couple of years, Mr. Slavin questioned if the Units would be revenue positive to the City based on the assumption that the market does not completely bottom out on the capacity side. Responding, Mrs. Mitchell confirmed that they would be revenue positive through Fiscal Year 2017 based on the analysis. She indicated that if the Units were unavailable to run when required, the City would be able to decide whether or not to pay for repairs at that time. Mr. Slavin questioned the net effect on the City’s revenue if it was decided not to keep Units 1 and 2 online beyond 2018. In response, Mrs. Mitchell stated that staff had only forecasted out to the 2018 PJM year; however, according to Mr. Betts, the replacement capacity costs would define whether the City was “in the money or not” for those Units. Responding to Mr. Blakeman, Mrs. Mitchell referred to the projected incremental operating costs indicated on Page 19 of the presentation and indicated her opinion that the $1M amount could decrease more since staff was currently negotiating contracts. Staff recommended, for the short term, that Units 1 and 2 not be offered into PJM’s capacity auction for the 2017/18 delivery year; that a comprehensive analysis be performed that lays out all the decision options for the City of Dover; that a similar analysis on other parts of the generation portfolio be completed; and that all supply options be surveyed, including new generation projects in and around Dover and Power Purchase Agreement (PPA) opportunities.

UTILITY COMMITTEE MEETING NOVEMBER 25, 2013 PAGE 4 Mr. Perza questioned the future impact on revenues if these Units are shut down, irrespective of how much it would cost to get the turbines up and running, and how members could make an assessment and final decision regarding this matter if staff had not planned beyond 2017. Responding, Mrs. Mitchell stated that one (1) of the factors to consider in determining whether the Units should be shut down or not would be the capacity auction, as well as the figures received from TEA. She noted that if the City can obtain the capacity cheaper from Calpine, it may not be advantageous to keep Units 1 and 2 running. Elaborating, Mr. Betts indicated that there were a lot of “moving pieces,” one (1) of which was the renegotiation of the NAES Agreement, which may lower operating costs. The other was whether the City would be able to have Garrison or some other entity buy replacement capacity, noting that if the City were able to obtain a longer-term offer, it would provide a benchmark price to compare with the cost to operate the Units. Both of these were on a relatively “fast track,” which would allow for a longer-term budget analysis for members to review. Mr. Betts stated that it is an imperfect system. In a dynamic market, no one knows what the energy prices will be in four (4) years, but the hope is that energy will still be consumed at a consistent rate. It is known that the capacity market is changing, so staff, including himself, must consider the best case, examine the alternatives of keeping the Units running, and make projections based on historic costs versus replacement capacity. It was his opinion that this would be the basis for the estimate built into the City’s overall operating budget for the utility. Mrs. Williams questioned whether Mr. Betts had any concern regarding negotiating an agreement with Calpine since the City incurred great expense and gave land to them. Responding, Mr. Betts stated that he and staff would do their best to hold Calpine to the terms of the contract, which provided for at least 50 MW at a cost that was established as the actual construction costs less the development costs. If Calpine is willing to abide by the contract terms, he believed there could be an opportunity for negotiation that may be favorable for the City. As a competitive strategy, he stated that the City should also consider other available capacity. He stated that the City not only offered the benefit of the land provided to Calpine but can also provide constant cash flow, which they cannot necessarily get from PJM. He also suggested that the City use its monopoly power as a water supplier to encourage negotiation. In response to Mrs. Williams, Mr. Betts confirmed that Calpine does not have internal “inside the fence” capacity, which could also effect negotiations. Mr. Betts advised members to consider the cost and value of the City’s reliability to “island” the City, notwithstanding occurrences in the region. He stressed the importance of the comprehensive analysis proposed by TEA, and that consideration be given to the reasons the City is in the municipal utility business, including reliability, costs, and the attractiveness of the City to outside potential buyers. He stressed that reliability is critical and if it were desired to bring in a data center, as was discussed in previous years, reliability must be at 99.9%. He stated that, with PJM, there had been huge investments in transmission that was not in existence 10 years ago. He noted that there are many rules that apply to the City, in regard to reliability under requirements with PJM and this zone, that have federal implications. The current environment for reliability is very different than it was 10 - 15 years ago, which should be taken into account when considering pricing and value for internal versus external generation.

UTILITY COMMITTEE MEETING NOVEMBER 25, 2013 PAGE 5 In response to Mr. Perza, Mr. Koenig stated that, to his knowledge, the City had not had a negative cash flow similar to what was projected for Fiscal Year 2017/2018 since contracting with PACE, approximately 15 years ago. Responding to Mr. Perza, Mr. Koenig stated that the Units would last as long as the City would be willing to invest in maintenance, which would depend upon economic feasibility. It was staff’s opinion that, at this point, maintaining the Units would probably not be in the City’s best interest financially. Mr. Blakeman stated that prior to his retirement from the City of Dover, approximately 10 years ago, all similar units that were built in 1962 had been retired. Mr. Betts suggested that a comparison of the costs to operate the Units (capital, operating, and gas) with the amount purchased through the PJM power grid or TEA, would provide an indication as to whether the Units should be maintained or not. He suggested that TEA be requested to provide this information to members for their consideration in making a determination. Mr. Blakeman moved to recommend approval of staff’s recommendations that, for the short term, Units 1 and 2 not be offered into PJM's capacity auction for the 2017/18 delivery year; that a comprehensive analysis be performed that lays out all the decision options for the City of Dover; that a similar analysis on other parts of the generation portfolio be completed; and that all supply options be surveyed, including new generation projects in and around Dover and Power Purchase Agreement (PPA) opportunities. The motion was seconded by Mr. Snaman and unanimously carried. [City Clerk’s Office Note: Subsequent to the meeting, members were provided a memorandum dated December 4, 2013, from Donna Mitchell, Controller Treasurer - Response to Questions, Utility Committee Meeting November 25, 2013, relating to this matter, as well as an Outage Status Report - Week 9, dated November 27, 2013 (Attachment #1).] VanSant Generating Station Capacity Increase - Cost/Benefit Analysis Mr. Scott Koenig, City Manager, reviewed a Presentation - Cost/Benefit Analysis for City of Dover - Update on VanSant Generating Station Capacity Increase. Staff recommended that staff be authorized to continue to proceed with project implementation and reassess economics after bids for project installation are received and before submitting an offer into PJM for the 2017/18 capacity auction on May 12, 2014, noting that PJM must be notified of intent to bid in Units 1 & 2 by March 1, 2014. Mr. Blakeman questioned whether staff had considered installing a waste heat recovery boiler to create a combined cycle unit. Responding, Mr. Koenig stated that it had been discussed previously; however, it was not included in the most recent reviews. He speculated that there must have been a technical or regulatory issue associated with it. Responding to Mrs. Williams regarding the Indian River Coal Plant, Mr. Koenig stated that it will have an effect on the market, which may have an indirect effect on the City; however, he was not aware of the time frame.

UTILITY COMMITTEE MEETING NOVEMBER 25, 2013 PAGE 6 Mr. Slavin moved to recommend approval of staff’s recommendation, seconded by Mr. Snaman and unanimously carried. [City Clerk’s Office Note: Subsequent to the meeting, members were provided a memorandum dated December 4, 2013, from Donna Mitchell, Controller Treasurer - Response to Questions, Utility Committee Meeting November 25, 2013, relating to this matter, as well as an Outage Status Report - Week 9, dated November 27, 2013 (Attachment #1).] Purchase Power Agreement - Calpine Mr. Scott Koenig, City Manager, advised members that staff intends to seek the assistance of Mr. Kirk Betts, Betts & Holt LLP, the City’s Energy Attorney, for discussions regarding a mutually beneficial contract arrangement for the potential Power Purchase Agreement (PPA) with Calpine. He stated that this information was provided for informational purposes only and that no further action was required at this time. Discussion - Joint Agreement with the Delaware Municipal Electric Corporation (DEMEC) for New Generation Mr. Scott Koenig, City Manager, explained that as a part of staff’s due diligence to examine the possibilities for replacing the capacity of Units 1 and 2, should they be taken out of service, staff intends to meet with the Delaware Municipal Electric Corporation (DEMEC) and/or another partner they may have, to discuss the potential for joint projects, such as capacity improvements, provided a Purchase Power Agreement (PPA) with Calpine cannot be arranged. He stated his preference for keeping the City’s options open moving forward and that he will keep Council updated in regard to all discussions. In response to Mr. Blakeman, Mr. Koenig stated that staff would complete financial analyses on all of the available options, and the potential for DEMEC to own part of the City’s units would be open for discussion. Mr. Koenig stated that this information was provided for informational purposes only and that no further action was required at this time. Mr. Blakeman moved for adjournment, seconded by Mr. Snaman and unanimously carried. Meeting adjourned at 5:57 p.m. Beverly C. Williams Chairwoman BCW/TM/dd/js S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\11-25-2013 UTILITY.wpd Attachment Attachment #1 - Memorandum dated December 4, 2013, from Donna Mitchell, Controller Treasurer - “Response to Questions, Utility Committee Meeting November 25, 2013” and Outage Status Report - Week 9 - November 27, 2013

ATTACHMENT #1 Utility Committee Meeting of 11/25/2013

Outage Status Report--Week 9 Project Title: Units 1, 2, 3 and 11 Fall 2013 Planned Outage Report Date: Wednesday, November 27, 2013 Perform outage related work that returns critical unit equipment to safe and reliable condition that supports maintaining unit availability in the most cost Outage Objectives effective manner. All work will be performed in accordance with safe work practices and without impact to the environment. Major Work Activities Planned: Boiler and drum insurance inspections. (Complete) Boiler duct work inspection. (Complete) Unit 1 Clean and inspect generator chokes and insulators. (Complete) Throttle valve mechanism replacement. (Complete) Boiler and drum insurance inspections. (Complete) Unit 2 Boiler duct work inspection. (Complete) Clean and inspect generator chokes and insulators. (Complete) Boiler duct work inspection. (Complete) Boiler and drum insurance inspections. (Complete) Boiler reheater support repair scope development (Deferred to Spring Outage) Drain, clean and inspect the Industrial Waste Water pit liner. (Complete) Unit 3 Cooling tower basin water level reduction and closure of discharge point to Outfall 005. (Complete) Cooling tower hot water basin decking replacement. (Complete) Boiler drains header piping and valve replacements. (Complete) Boiler main steam piping hanger adjustments. (Complete) Inspect duct work and stack liner. (Complete) Unit 11 Remove/inspect/replace fuel nozzles and fuel oil check valves.(Complete) Planned Schedule: October 1, 2013 @ 0700 to November 27, 2013 @ 0700 The planned outage for Units 1, 2, 3 and 11 was cleared with PJM on Wednesday, November 27, 2013 at 0640 hours. TEA was also notified of the clearing of outage. Units were made Week 9 -Schedule Update available for dispatch commencing HE 8 on 11/16/13 by TEA. Week 9 - Safety and Environ. There were no safety or environmental issues during the week. Accomplishments/ Problems for the Report Period: Week 9 Units 1 and 2 The NAES Operations Team cleared the PJM outage tickets Wednesday November 27, 2013 at 0640 hours. Units have been walked down and are now ready for service, if requested. Week 9 Unit 3 The NAES Mechanics and APEX Power and Heat (mechanical contractor) completed the installation of Unit 3 Boiler drain piping and isolation valves to the expansion tank. New heat tracing, insulation and lagging will need to be installed to complete this project. The NAES Operations Team cleared the PJM outage ticket Wednesday November 27, 2013 at 0640 hours. Unit has been walked down and is now ready for service, if requested. Week 9 Unit 11 The NAES Mechanics and ICE Technicians removed and replaced the AC lube oil pump. The Pump and motor were bump tested for proper rotation and then placed in service for further testing. With the pump and motor coupled together, both operated properly and the unit was placed on ratchet. Lockout/tagout was removed and unit was made ready for dispatch. The NAES Operations Team cleared the PJM outage ticket Wednesday November 27, 2013 at 0640 hours. Unit has been walked down and is now ready for service, if requested. Week 9 Other Plant Activities: During the week, the Plant Maintenance staff continued addressing monthly preventive maintenance (PM) work orders, while completing outage activities. PM's for November are being addressed as planned and on schedule.

Items requiring Immediate Management Attention and / or Support: Week 9 There were no immediate attention or support items addressed this week. Actions to Problems/ Changes to Plan: Week 9 There were no problems/changes to planned activities conducted during the week. Major upcoming activities (two week look ahead): Unit 1- Resolution to the leakage problem on the expansion joint. Continuing to investigate and locate proper sealant. (No outage required) NAES Mechanics to remove and install new continuous blowdown piping to the lab. (No outage required) Unit 2- A1 Resolution to the leakage problem on the expansion joint. Continuing to investigate and locate proper sealant. (No outage required) Unit 3- NAES Mechanics to install framing for neutralization pit once parts are received. Cover material has yet to be ordered. as staff is waiting for material quotes.(No outage required) County Scaffolding to remove scaffolding once plant repair projects (hanger adjustments and insulation repairs) have been completed. (No outage required) NAES Mechanics to install "A" Industrial Waster Water pump once it is received. (No outage required) Unit 11- There are no upcoming activities. Budget Update: As of 11-27-2013 Week 9 Additional Expected Budgeted Committed to Expenses to Total at O&M Account Number Description Amount Date Complete Completion Variance Comments 480-8101-591-30-31 Contractual Services $31,200 $18,565 $5,000 $23,565 $7,635 Note: Negative variance for the outage time frame due to ordering items and services that are budgeted for during the spring outage such as insulation repairs, chart Auxiliary Systems Repairs - recorder replacement, and air compressor maintenance 480-8101-591-30-80 Maintenance $15,700 $44,341 $2,500 $46,841 -$31,141 kits. 480-8101-591-30-81 Boiler Repairs $10,000 $13,346 $0 $13,346 -$3,346 480-8101-591-30-82 Continuous Emission Monitors $9,000 $5,209 $1,800 $7,009 $1,991 Cooling Tower Systems 480-8101-591-30-85 Maintenance $3,000 $872 $2,128 $3,000 $0 Note: Negative variance for the outage time frame due to performing an unscheduled borescope inspection 480-8101-591-30-87 Combustion Turbine Maintenance $5,000 $6,158 $1,500 $7,658 -$2,658 prior to replacing Van Sant fuel nozzles. 480-8101-591-30-88 Power Distribution Repairs $3,000 $1,383 $900 $2,283 $717 Turbine Generator Repairs- 480-8101-591-30-89 Maintenance $4,000 $3,291 $709 $4,000 $0 Total O&M $80,900 $93,165 $14,537 $107,702 -$26,802

Capital Projects Additional Expected Budgeted Committed to Expenses to Total at Capital Project Number Description Amount Date Complete Completion Variance Comments Bid awarded for Inspection - Repair Services, EG1212 Unit #3 Turbine Inspection $1,149,800 $764,138 $385,662 $1,149,800 $0 Consumables have been purchased with some parts being received. Work to be done in the spring outage EG1402 Unit #3 Cooling Tower Repairs $42,000 $31,575 $10,425 $42,000 $0 Major Work completed 10-24-2013 Unit #3 Auxiliary Component Waste Water Pump Repairs to Date, Unit #3 Boiler EG1404 $116,000 $75,559 $40,441 $116,000 $0 Replacement - Repairs Header Drain Repairs Fuel Nozzle Parts from Inventory - Nozzles, Check Van Sant Component Valves, Gaskets, Flex Lines. Lube oil pump replacement EG1405 $32,000 $30,245 $1,755 $32,000 $0 Replacement - Repairs costs to be determined next week. Expect this job to be overspent. McKee Run High Energy Piping Planning ongoing, No expenditures to date this FY. EG1406 $80,000 $0 $80,000 $80,000 $0 Repairs Work to be performed in the spring overhaul Project meeting held, planning ongoing, no expenditures to date, work not scheduled this outage. Have received EG1407 Metering System Upgrades $25,000 $0 $25,000 $25,000 $0 quote form COD vendor. Getting clarification from vendor on several items. McKee Run and Van Sant Safety EG1408 $86,000 $0 $86,000 $86,000 $0 Work not scheduled this outage. and Compliance McKee Run Natural Gas Block EG1409 $65,000 $0 $65,000 $65,000 $0 Planning ongoing, No expenditures to date this FY. and Bleed Valve Replacement McKee Run - Van Sant Structural EG1413 $42,000 $0 $42,000 $42,000 $0 Bids received. Project on hold due to budget restraints. Preservation McKee Run Units #1-#2 Unit #1 Boiler Tube Leak and Turbine Throttle Valve EG1415 Component Repair - $105,000 $31,173 $73,827 $105,000 $0 Repairs. Balance of work to be performed in the spring Replacement outage Permitting and Engineering Support activities only to EG1416 Van Sant Capacity Increase $250,000 $51,350 $198,650 $250,000 $0 date. Total Capital $1,992,800 $984,040 $1,008,760 $1,992,800 $0

Contractors on Site During On Site Scope Course of Outage Week 9 EVAPTECH No - Work is Remove and install hot water basin cover. (Cooling Tower Contractor) completed. General Electric Borescope inspection of fuel system combustion No - Work is (Measurement and Control internal parts. Complete Solutions) Hallaton Inc. No - Work is ( Industrial Waste Pit Liner IWW pit liner inspection and repairs to liner. Complete Repair Company) XL Insurance Company Inspection of internal steam drums for Units 1, 2, 3 No - Work is (Boiler/Drum Inspector) and mud drums for Units 1 & 2. Complete No - will need to return at a later time to take down County Scaffolding Company Install scaffolding for various projects on Units 1,2,3 scaffold once insulation and hangar adjustments are complete. Install insulation and lagging for various projects on County Insulation Company Yes Units 1,2,3 Install root isolation valves for two projects on Unit APEX Heat and Power LLC. Yes 3.

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on November 25, 2013, at 6:00 p.m. with Chairman Lynn presiding. Members present were Mr. Hare, Mr. Slavin, Mr. Rushe, and Mr. Shevock. Members of Council present were Council President Bonar (arrived at 6:14 p.m.), Mr. Dixon (arrived at 6:03 p.m.), Mrs. Williams (arrived at 6:10 p.m.), and Mr. Hutchison. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Rushe moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Vehicle Purchase/Transfer - Mayor Police Chief James Hosfelt informed members that the Police Department currently had a new Dodge Charger, and it was staff’s desire to replace the Mayor’s vehicle with the Dodge Charger and bring the Mayor’s Crown Victoria back into the Police Department’s fleet of vehicles. He stated that Crown Victorias were no longer made; therefore, as the City transitions from Crown Victorias to Dodge Chargers, equipment used in the Crown Victorias would no longer be usable. Chief Hosfelt stated that staff would like to bring the Mayor’s Crown Victoria back into the fleet while the equipment needed to outfit the vehicle was still available in the Department. He noted that this would cost less than equipping the Charger. Staff recommended approval of the vehicle transfer. Responding to Mr. Slavin, Mayor Carey stated that there were approximately 20,400 miles on the Crown Victoria. In response to Mr. Slavin, Chief Hosfelt stated that, according to normal procedure, the Crown Victoria would be rotated out of active use when 80,000 - 85,000 miles were accumulated and that the condition of the vehicle would also be taken into consideration. He advised members that he was uncertain when this mileage would be reached. Chief Hosfelt stated that this depends on the serviceability of the particular vehicle, noting that dependable vehicles are used quite often; however, the average time span for a dependable vehicle to reach this mileage was approximately five (5) to six (6) years. He reminded members that, unlike State Police vehicles that typically have one (1) user, City vehicles are used 24/7 by multiple operators. Responding to Mr. Hare, Chief Hosfelt confirmed that the requested action would save the Police Department money in the long run as they would not have to buy new equipment for the Charger or waste equipment that was already available. In response to Mr. Slavin, Chief Hosfelt estimated that the cost of the equipment that would be installed in the Charger, if it were outfitted, would be approximately $10,000. Responding to Mr. Lynn, Chief Hosfelt stated that aftermarket equipment would be installed in the vehicle after the Mayor’s use and would include police inserts used to separate prisoners from the vehicle operator and light bars.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 25, 2013 PAGE 2 Mr. Hare moved to accept staff’s recommendation to approve the vehicle transfer as requested, seconded by Mr. Shevock and carried by a vote of four (4) yes (Hare, Lynn, Rushe, and Shevock) and one (1) no (Slavin). Request of Elizabeth W. Murphey School - Grant for Judo Mats Mr. Scott Cook, 256 Holly Hill Drive, Smyrna, advised members that he was a black belt in judo at the Elizabeth W. Murphey School in Dover, where children and adults are taught the art of judo through the instruction of Mr. Tommie Little. He noted that this program had begun in April 2013 and the class was expanding. Mr. Cook explained that there were approximately 26 participants using 20' x 30' mats in the Elizabeth W. Murphey Hall and there was not a great deal of mat space for practice. Students were required to take turns using mats and he indicated that support was being sought to purchase additional mats so that students could be trained properly. He noted approximately six (6) Murphey School residents were involved in the class, as well as one (1) staff member and the class was continuing to grow. He requested assistance from the City of Dover to purchase mats for the School. Mr. Thomas Little, 400 N. DuPont Highway, B-23, explained that he worked at Family Court for the last eight (8) years and when he moved to the area last March, he received permission from the Murphey School to use their hall for judo instruction. He noted that he initially purchased mats for $3,000 and paid $1,200 for gis (uniforms) for the children. He indicated that the class had been very successful, required no fees, and was open to the entire community, including police agencies. He expressed the organization’s hope to expand the program. Responding to Mr. Lynn, Mr. Cook stated that the cost of a two (2) inch thick, 5' x 10' mat was $239. Mr. Little stated that10-12 mats were desired. Mr. Slavin noted that the total cost would be approximately $2,500. He stated that he would recuse himself from any vote on this request because he had financial dealings with the Murphey School through his job with the State of Delaware but he would vet this matter with legal counsel to verify his standing before the request would be considered by Council. Mr. Hare inquired if it was possible for the City to make a $2,500 donation to the Murphey School. Responding, Mr. Koenig suggested that perhaps the Council budget could be examined to determine if there were funds available; however, Mrs. Traci McDowell, City Clerk, indicated that there were not adequate funds within this budget. Mr. Hare offered to donate $250 and noted that if each Council member donated the same, the desired amount could be raised. Mr. Lynn requested Mr. Koenig to provide a recommendation for funding the project at the next meeting.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 25, 2013 PAGE 3 Responding to Mr. Lynn regarding the status of a City grant-in-aid policy, Mrs. Donna Mitchell, Controller/Treasurer, indicated that the City was in the process of developing such a policy. She noted that the only contributions of this type made by the City each year were going to Kent County Tourism and the Downtown Dover Partnership (DDP). She noted that she had drafted a grant-in-aid policy for the City mirroring the State’s policy and this would be brought forward for the Committee’s review at a subsequent meeting. Mrs. Mitchell expressed her belief that Council had adopted policies regarding gifts and donations that would prohibit cash donations and offered to provide this information to members. She explained that staff was in the process of preparing a revised Budget Ordinance which was planned for presentation at the next Committee meeting that would include project funding and budget balance carry-forwards and suggested that funding for this matter could be incorporated if Council so chose. Responding to Mr. Lynn regarding whether mats could be provided to the School, rather than a donation of funds, and if this would comply with the policy, Mrs. Mitchell stated that she did not believe that this would be in compliance. In response to Mr. Shevock regarding the existing policy and procedure for grants in aid from the City, Mrs. Mitchell stated that there was no grant-in-aid policy as yet; however, a gift policy had been approved by Council some time ago. She indicated that this prohibited cash donations and stated her belief that permitted donations were limited to items like City flags and shirts. Mrs. Williams stated her opinion, as an executive of a private non-profit group and as a Councilwoman, that opening a grant-in-aid type program for private non-profit organizations in the City would result in the receipt of thousands of applications. In response to Mr. Lynn regarding the auspices under which the City provides funds to Kent County Tourism, Mrs. Mitchell stated that these funds were provided to support the Dover Days Festival. Mr. Lynn inquired why this donation was not a violation of City policy. Responding, Mrs. Mitchell stated that this had been approved in the past and was incorporated in the City’s budget because it is a Dover festival. In response to Mr. Lynn, Mr. Koenig indicated that the City had also provided funds in support of the African American Festival. Noting that Mr. Little was a lawyer, Mr. Rushe suggested that Mr. Little reach out to the Kent County Bar Association for assistance. He offered to speak with Mr. Little after the meeting to discuss other avenues for assistance. Mrs. Williams suggested that Kent County Levy Court also be contacted since they have an appropriate program and do make cash grants. She offered to provide contact information.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 25, 2013 PAGE 4 Mr. Rushe moved to table the request until the next meeting so that more information could be obtained regarding where the money may come from, seconded by Mr. Hare and carried by a vote of four (4) yes (Hare, Lynn, Rushe, and Shevock) and one (1) abstention (Slavin). By unanimous consent, the meeting adjourned at 6:17 p.m. Sean M. Lynn Chairman SML/TM/js/dd S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\11-25-2013 LF&A.wpd

Monthly Report October 2013 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of October 2012/2013 Month of October 2012/2013 $50 $42 38 33 Thousands 40 $23 30 20 $20 $20 $11 16 $12 20 11 $7 $3 6 2013 2013 10 1 1 2 4 $0 0 2012 2012 First Time Buyer for Month of October 2012/2013 Realty October 2012/2013 PropertySales in Dollars Received 20 Prior to Recording 20 16 $3 $3 Res. Non‐First $3 $1 $2 Millions 15 11 Time Buyers $2 $1 $1 $1 Res. First Time $1 $0 10 6 2013 Buyers $0 5 2012 0 2013 2012 Major Updates August ‐ 13 September ‐ 13 October‐ 13 Assessment Change $98,900 $2,468,800 $390,500 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 28 $4,810,200 $4,508,443 1.07 1.06 Page 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary. Assessor’s Office Supplemental Billing: Supplemental bills were mailed out totaling $8,003.08 Delinquent Taxes: First Sheriff Sale Notifications were mailed out October 14, 2013. Page 2

NOV 14, 2013 CITY OF DOVER PAGE: 1 09:12 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.01-01-41.00 26A R10 326 TOPAZ CIR 5 2013 2 2483 B GD 258,000 30-OCT-13 276,827 ED05-067.01-02-09.00 26A R10 15 GEMSTONE BLVD 1 2013 2 1941 B GD 241,900 18-OCT-13 202,980 ED05-067.12-03-18.00 8B R10 937 SILVER LAKE DR 1 13 1983 2 2120 B VG 203,700 31-OCT-13 212,000 ED05-067.14-02-07.00 2B R10 61 OLD FORGE DR 1 5 1974 2 1880 C AV 162,600 18-OCT-13 165,000 ED05-067.15-04-24.00 11 R10 814 WILSON DR 1 5 1967 2 1939 C GD 172,100 04-OCT-13 187,000 ED05-067.18-01-03.00 21 R10 1502 COLLEGE RD 1 14 1960 1 1348 D FR 82,000 04-OCT-13 30,000 ED05-068.10-03-21.00 13 R10 516 NIMITZ RD 1 16 1966 1 1436 C AV 154,100 04-OCT-13 123,500 ED05-068.13-01-04.28 53 R50 55 CHATHAM CT 1 13 1984 2 2112 B+ EX 143,600 03-OCT-13 152,000 ED05-068.14-01-27.00 13 R10 1105 WHITE OAK RD 1 14 1964 1 1040 C AV 160,800 11-OCT-13 129,000 ED05-068.14-02-36.00 13 R10 205 MACARTHUR DR 1 5 1965 2 1524 C+ AV 139,100 25-OCT-13 127,606 ED05-068.15-03-66.00 16G R10 1424 HOPKINS AVE 1 5 1996 2 2160 C+ AV 165,800 14-OCT-13 140,000 ED05-068.18-05-25.00 27 R10 606 SPRING GARDEN ST 1 14 1993 1 1276 C AV 142,400 24-OCT-13 122,000 ED05-075.08-01-38.00 24 R10 225 FALMOUTH WAY 1 14 1999 1 1905 B- GD 204,200 18-OCT-13 204,250 ED05-076.05-07-35.00 22 R10 219 PEBBLE VALLEY PL 1 5 1994 2 2770 A- VG 309,300 22-OCT-13 247,500 ED05-076.06-08-60.00 17A R10 39 PERIWINKLE CT 1 13 1995 2 1260 C+ AV 131,100 03-OCT-13 120,000 ED05-076.09-03-28.00 25 R10 360 NORTHDOWN DR 1 5 2008 2 1986 C+ AV 177,800 23-OCT-13 185,000 ED05-076.11-02-30.00 16 R10 1173 N FARMVIEW DR 1 5 1990 2 1916 C+ AV 171,400 15-OCT-13 145,000 ED05-076.20-03-16.00 30 R10 543 WOODSEDGE RD 1 5 1961 2 1987 B- AV 161,600 01-OCT-13 209,000 ED05-077.06-01-36.00 8 R10 534 GREENHILL RD 1 1 1941 2 1741 B- AV 160,000 15-OCT-13 189,000 ED05-077.11-02-57.00 13A R10 642 ROBERTA AVE 1 14 1967 1 1130 C GD 155,800 15-OCT-13 150,000 ED05-077.11-02-70.00 13A R10 631 ROBERTA AVE 1 5 1967 2 1483 C+ AV 156,500 21-OCT-13 160,000 ED05-077.11-05-28.00 16J R10 52 MER WAY 8 2013 2 2266 B- AV 216,200 04-OCT-13 195,000 ED05-077.17-02-14.00 5 R10 916 N SUNSET DR 1 14 1959 1 1633 C+ AV 196,700 08-OCT-13 130,000 ED05-077.17-03-36.00 32 R10 1051 S BRADFORD ST 1 3 1961 1.5 1696 C+ AV 154,400 25-OCT-13 130,000 ED05-077.17-05-41.00 34 R10 184 ORCHARD AVE 1 14 1952 1 1112 C FR 113,500 18-OCT-13 110,880 ED05-085.08-02-67.00 12 R10 411 DOGWOOD CT 1 16 1964 1 1766 C+ AV 157,500 16-OCT-13 145,000 ED05-085.12-01-27.00 12 R10 245 KESSELRING AVE 1 5 1964 2 1802 C+ AV 158,700 18-OCT-13 158,000 ED05-085.12-01-45.00 12 R10 252 KESSELRING AVE 1 5 1964 2 1550 C+ AV 159,400 18-OCT-13 161,900

CITY MANAGER’S MONTHLY REPORT OCTOBER 2013 City Manager’s Monthly Report, October 2013

Human Resources  Continued contract negotiations. Library  326 attended 66 programs for adults.  412 attended 30 programs for teens.  1,026 attended 36 programs for children.  35 volunteers completed 356 hours of service.  113 attended 49 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, October 2013

CUSTOMER SERVICES Customer Service information was not available at the time of submission. The information will be updated in next months report. Please call the City Manager’s Office if you have any questions. Thank you. City Manager’s Monthly Report, October 2013 3

HUMAN RESOURCES Oct Nov Dec Jan Feb Mar April May June July August Sept Oct Category Total 12 12 12 13 13 13 13 13 13 13 13 13 13 Caucasian* 285 283 287 288 291 287 287 283 282 281 279 283 284 N/A Minorities* 58 57 57 56 56 54 54 53 53 54 54 54 56 N/A Hired 0 1 6 3 4 0 4 3 1 2 2 7 4 37 Terminated/ Resigned/ 0 4 2 3 1 7 4 8 2 1 3 2 1 38 Retired/Other Transferred/ 2 2 1 1 4 2 1 1 0 2 0 4 1 21 Promoted Jobs Posted 2 4 0 4 1 5 5 5 8 5 5 3 2 49 Workers Comp. Inju- 5 0 4 3 1 2 1 4 3 4 3 7 2 39 ries Workers Comp. Hours 66 138 341 363 315 259 62 28 0 119 62 384 110 2247 Insurance Claims 3 4 2 5 2 2 2 3 7 4 6 2 2 44 Full-time Employees: 326 Part-time Employees: 14 (4 Pitts Center, 1 Recreation, 9 Library) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Positions Hired: Fleet and Facilities Supervisor, Laborer II, (2) Police Officers, Positions Transferred/Promoted: Library Clerk II to Library Assistant Resigned, Retired/Terminated: Lineman 1st Class Positions Posted: Part-time Library Assistant (2), Storekeeper/Buyer I Recruitment Information (Positions Closed in October) American Un- Blac Hispan- Asian/Pacific In Out Position Total Female Male Unknown White Indian/Alaskan known k ic Islander Dover Dover Native Library Assistant (part-time (2)) 59 47 7 5 21 28 1 4 - 5 27 32 Store/keeper Buyer I 40 20 16 4 6 27 1 1 1 4 12 28 Unfilled/Open Positions by Department* Unfilled/Open Positions Oct Dec Jan Feb Mar April May June July Au- Sept Oct Nov By Department 12 12 13 13 13 13 13 13 13 gust 13 13 12 13 Electric 3 3 4 4 4 4 4 4 4 4 4 5 3 Public Works 12 14 11 13 17 19 22 22 20 20 16 15 12 Police 5 5 4 1 1 2 1 0 1 2 3 3 1 All Other Departments 6 7 5.5 6.5 7 7.5 5.5 6.5 6.5 6.5 6 8.5 7 Totals 26 26 21.5 24.5 30 30.5 31.5 33.5 32.5 33.5 29 29.5 27 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2013-14 Budget Electric: Electric Director, Electrical Engineer, Senior Lineman, Line Crew Superintendent, Lineman 1 st Class Public Works: Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Building Craftsperson I , Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator I (Water), Motor Equipment Operator III (Sanitation), Public Works Operation Manager, (3) Civil Engineer l, Utility Construction Worker, Crew Leader Streets, Nursery Worker II Police: Communication Operator All Other Departments: Fire Chief’s Assistant (Fire-Department), (3) Library Assistant (part-time), Library Clerk I (part-time), LAN Analyst, Customer Service Collections (part-time), Planner, Storekeeper Buyer I, Fire Dispatcher 4 City Manager’s Monthly Report, October 2013

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Oct- Nov- Dec- Ja n- Feb- Ma r- Apr- Ma y- Jun- Jul - Aug- Sep- Oct- 12 12 12 13 13 13 13 13 13 13 13 13 13 Electric Public Works Police Others Electric: 1 Public Works: 0 Police: 41 All Other Depts.: 0 Turnover Statistics 2013 * 2010 2011 2012* (CYD) Total Turnover % 5.57 6.75 11.00 10.63 Termination Turnover % 0.27 1.08 0.29 1.48 Resignation Turnover % 2.12 4.05 5.21 4.72 Retirement Turnover % 3.18 1.62 5.50 4.43 * Healthcare cost sharing implemented Average Employees 2010 2011 2012* 2013(YTD) Total Number of Employees Separating from Service 21 25 38 36 Average Number of Full-time Employees 362 356 333 325 Average Number of Part-time Employees 16 15 12 14 * Healthcare cost sharing implemented City Manager’s Monthly Report, October 2013 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 250 234 150 200 182 179 177 189 182 130 110 150 130 122 104 104 115 90 97 101 100 70 50 103 102 106 50 82 80 87 61 30 45 58 55 44 56 56 0 10 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 12 12 12 13 13 13 13 13 13 13 13 13 13 12 12 12 13 13 13 13 13 13 13 13 13 13 Programming Requests Completed Page Views - City of Dover Web Page 25 23 35,000 30,000 20 17 25,000 14 15 15 14 15 Pages Viewed 14 15 12 13 13 20,000 10 27,002 29,413 29,435 27,721 25,196 25,562 25,827 8 15,000 23,956 10 23,096 21,716 19,308 19,853 19,936 10,000 5 5,000 0 0 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 12 12 12 13 13 13 13 13 13 13 13 13 13 12 12 12 13 13 13 13 13 13 13 13 13 13 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 365 351 358 Scheduled PCs Replaced - - - Servers Supported 19 19 13 People Trained 18 16 2 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, October 2013

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Oct 13 Adults – 1106 Teens – 499 Children – 539 Circulation October 13 FYTD 14 October 12 FYTD 13 Dover residents 22,905 90,133 21,073 64,638 Ebooks 1,369 5,344 867 3,194 Kent residents* 15,790 67,033 16,112 51,741 Non-county residents 2,249 10,308 2,139 7,393 Registrations Dover residents 435 1,736 673 1,355 Kent residents* 38 466 154 350 Non-county residents 6 43 22 40 Other Visiting Patrons 48,515 134,620 30,744 70,612 Meeting Room Usage 2,824 8,890 1,287 320 Photocopier Usage 1,215 5,873 1,179 2,971 Computer Printing Usage 3,091 11,664 2,319 2,891 Computer Users 5,126 20,476 4,542 8,227 Wireless Computer Users 1,196 5,088 Holds (Total) 6,698 29,702 5,964 20,720 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 413 Harrington: 0 Milford: 119 Milford: 0 Smyrna: 1,052 Smyrna: 5 Outside City Limits: 14,206 Outside City Limits: 33 Total Registered Users: (Card Holders) City: 21,779 Kent County: 12,930 Outside Kent County: 960 Other Points of Interest: Inter/Interlibrary: 58 items loaned out Technical services: 2,094 items added 37 items borrowed 637 items deleted Volunteers: 356 hours of service completed City Manager’s Monthly Report, October 2013 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Farthing Woods Village of Cannon Mill Patriot Village Clearview Meadows Emerald Pointe Eden Hill (Residential) Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 956 942 1000 1,000 911 862 840 845 855 788 810 790 764 698 800 675 600 559 568 530 600 476 500 383 330 298 315 400 250 238 263 118 131 123 130 160 99 109 200 40 46 - 0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Bulk Collection Mechanized Hand Trash Container 12 12 12 13 13 13 13 13 13 13 13 13 13 Collection Collection Repair/Delivery Bulk Automated Oct 13 Oct 12 OCTOBER 13 FYTD 14 OCTOBER 12 FYTD 13 Trips to DSWA Sandtown Landfill 236 918 168 691 Total Tonnage to DSWA 1,117.91 4,642.06 906.78 2,873.36 90-Gallon Containers Delivered 24 79 31 120 300-Gallon Containers Delivered 14 16 2 13 Total Man Hours-containers Delivered 40 154 46 207 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED October 2013 20,314 8,790 308,220 15.17 8 City Manager’s Monthly Report, October 2013

PUBLIC WORKS continued Streets OCTOBER 13 FYTD 14 OCTOBER 12 FYTD 13 Signed Installed 17 148 27 118 Signs Repaired 17 47 15 53 Curbs Painted Yellow (feet) 0 1,306 174 5,609 New Post Installed 2 31 5 24 Storm Catch Basins Repaired 4 13 0 1 Storm Catch Basin Repairing (Hrs.) 14 65 0 1 Storm Catch Basins Cleaned 30 130 304 361 Storm Catch Basins Cleaning (Hrs.) 12 66 76 187 Hot Mix Patching (Tons) 0 1 0 236 Hot Mix Patching (Hrs.) 0 0 0 283 Cold Mix Patching Hrs.) 4 12 33 197 Concrete Work (Hrs) 18 209 108 273 Concrete Patching (Cubic Yards) 0 21 0 0 Ditch Work (Hrs). 29.0 60 14 90 Street and Alley Maintenance (Hrs) 96 264 184 696 Street Sweeping (Miles) 287 5,192 703 5,092 Street Sweeping (Cubic Yards) 126 1,302 184 1,030 Leaves Collected (Cubic Yards) 1,038 1,038 1,300 1,300 Leaf Collection (Miles) 435 435 1,358 1,358 Grounds Arborist Crew OCTOBER 2013 OCTOBER 2012 Trees Trimmed 15 27 Trees Removed 12 15  Winterized the irrigation systems including the Library root garden.  Began working on the Christmas lights.  Worked two days on the alleys in Edgehill area.  Cleaned up the ditch that runs thru Woodbrook to the pond. Beautification Crew  Began pulling annual beds to get ready for planting tulips and other bulbs.  Took the hanging baskets down on October 15th.  Checked in the bulb order at the Warehouse on October 23rd.  Added the leaf compost to annual beds that needed it.  Began planting bulbs on October 28th after edging, tilling and raking.  The entire Grounds staff help plant 6,000 tulips in the gateway bed on October 29th. Mowing Crew  Most of the mowing ended around October 22nd.  Boom Axe mowing at the following locations: Schutte Park ponds, Woodbrook ditch, Cartanza substation, Dover Park ditch, Firehouse #2 pond.  Hauled 8 pickup loads of leaf compost to flower beds to till in before planting bulbs.  Hauled 5 pickup loads of weeds/brush/and trash collected from Silver Lake Park by volunteers for a Saturday Lake clean- up sponsored by the Silver Lake Commission. Bill Cooper and Roger Ridgeway worked the ½ day event with 30-35 vol- unteers.  Began planting bulbs in the flower beds on October 28th. City Manager’s Monthly Report, October 2013 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Printed multiple posters for DDP and Economic Development.  Created multiple Miss Utility maps.  Updated concrete repair list.  Printed multiple posters for the Library.  Collected GPS data for storm water infrastructure.  Created street abandonment map for the City Clerk’s office.  Created storm water outfall map for water/wastewater.  Jeremy Gibb, GIS Technician, attended four day HAZUS GIS training. Fleet and Facilities Management Fleet Maintenance Work Orders: 100 Major Program Updates Measure OCTOBER 2013 OCTOBER 2012 DIFFERENCE 27 out of 28 96.43% 9 - Unscheduled PM’s Vehicles 2 - Streets. Dept - (1) Couldn’t get to before Leaf season-in use every day now. (1) Couldn’t get in shop, up for replacement-they don’t use this truck. Scheduled Preventative Maintenance appoint- 6 - T & D vehicles –Not able to 13 out of 25 +44.43 % ments being kept (Quantity and Percentage) get in shop-due to trash trucks 52.00% down/other PM’s blocking bays. Vehicles to be reschedule for November. 2 – Code Enforcement – Were not dropped off 4 Code Enforcement – Haven’t seen or heard from Dept. Facilities Management Routine work orders completed within 5 days 32 out of 32 33 out of 238 +13.16 (Quantity and Percentage) 100 % 85.19% % Emergency work orders completed within 2 1 out of 1 0 out of 0 0% days (Quantity and Percentage) 100 % 100 % 10 City Manager’s Monthly Report, October 2013

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 12 12 12 13 13 13 13 13 13 13 13 13 13 Total Water Prod. Billed Consumpt. Total Flow to County City Readings Major Program Updates OCTOBER 2013 OCTOBER 2012 DIFF FY14 YTD FY13 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 10 42 -32 43 58 Plan Review Completed Within 13 plan 8 plan 42 +5 30 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task OCTOBER 13 OCTOBER 12 CURRENT FY Water Production - Daily Average 4,309,774 4,308,323 559,558,000 Average Field Response Time (goal is <30 minutes) 14.60 16.87 Water Mains Repaired 1 0 3 Water Service Lines Repaired 0 4 3 Wastewater Mains Repaired 0 0 0 Wastewater Service Lines Repaired 0 0 3 Sewer Lines Flushed - linear feet 82,066 54,054 700,927 Sewer Mains Videoed -linear feet 2,102 0 18,702 Total Fire Hydrants in Service 1,807 1,795 1,807 Total Water Meters in City Distribution System 14,162 14,072 14,162 City Manager’s Monthly Report, October 2013 11

PUBLIC UTILITIES Electric System Peak Total System Load 100,000 200 164.2 80,225 150.9 156.8 141.5 144.8 70,462 67,058 80,000 61,952 60,085 60,871 123.6 57,915 58,635 118.4 111.22 56,336 55,973 57,155 150 55,238 52,890 102.9 104.7 102.3 107.1 99.2 60,000 100 40,000 50 20,000 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Outages Customers of Gained/Lost 35 8,000 60 54 25 6,000 50 Customers 40 Outages 15 4,000 30 26 20 15 5 2,000 9 10 11 9 7 10 3 2 5 2 4 0 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 -5 0 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Outages: 8 Customers: Outages 1,550 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 14 YTD FY 14 FY 13 2 12 24.25 Minutes 25.89 Minutes 63.83 50.74 39.44 OCT 13 OCT 12 FY14 YTD PROGRAM UPDATES Tree Trimming 224 221 946 Number of Oil Releases 0 0 5 Lost Time Accidents – All Electric Utility Divisions 1 1 1 New Services 4 54 24 Major Goals Completed in the Past Two Months N/A 12 City Manager’s Monthly Report, October 2013

City Planner’s Monthly Report Planning, Inspections & Recreation OCTOBER 2013 Planning, Inspections & Recreation Highlights Bicycle Friendly Community - Announcing Honorable Mention recognition from the League of American Bicyclist on October 24, the Bicycle/Pedestrian Subcommittee and staff were pleased their application earned the acknowledge- ment. Future efforts will focus on gaining a Bronze or other higher level of recognition for the City. Dover High School Jr. ROTC - - Schutte Park hosted the Dover High School Raider Challenge on Saturday, October 12. Nine teams of 110 cadets participated. Physical Fitness, Land Navigation, First Aid/Litter Carry, Mayor Carey, Sec. Bha & Gov. Markell Rope Bridge & 5K were the five events in the Raider Challenge. Bicycle Friendly Community Announcement Royal Farms—The new Royal Farms opened a location at the corner of Saulsbury Road and North Street. New Royal Farms Personnel and Training Updates  Several departmental staff attended webinars offered by SunGuard through the City’s contract.  Kristen Mullaney attended a two-day workshop on Excelling At Managing People presented by Skillpath on October 17-18, 2013  Multiple departmental staff attended the IBC Fundamentals and IRC Fundamentals Training on October 30-31, 2013.  Jason Osika attended the Emergency Medical Responder 1011 training on October 14-18, 2013 that was held at the Delaware State Fire School in Dover.  Sherwanda Rachal-Speaks and Carolyn Courtney attended a Constant Contact workshop. Both brought home new ideas and techniques for making the Constant Contact outreach more productive and reader friendly.  Internal Facebook training was held for Wayne Voshell, Sherwanda Speaks, Peggy O’Brien, Steve Pick- ering and Carolyn Courtney.\  Ann Marie Townshend and Dawn Melson-Williams attended the APA Webcast Conference on October 9, 2013 that was held at the Kent County Building.

Planning, Inspections & Recreation Revenue FY '14 Budget FY '14 Actual (YTD) Revenue Stream Business License $1,460,000 $ 1,421,555 97% Trailer License $20,500 $ 20,523 100% Building Permits $400,000 $ 233,159 58% Looking Forward….. Cert. of Occupancy $9,000 $ 2,490 28%  Dick’s Sporting Goods Public Occupancy $10,000 $ 525 5% Lodging House $14,000 $ 518 4% Opens Plumbing/Heating/Air $75,000 $ 24,340 32%  Basketball and Field Sprinkler $25,000 $ 8,946 36% Rental Inspection Fee $345,000 $ 3,518 Hockey Leagues 1% Miscellaneous $20,000 $ 11,726 59% Fire Protection Fees $31,000 $ 9,490 31% Vacant Building Reg. $60,000 $ 52,500 88% Total P&I Revenue $2,469,500 $ 1,789,290 72% Recreation $133,000 $38,348 29% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For October 2013, Planning Staff was involved with review of 85 Permits and 18 Certificates of Occupancy permits (2013 Year to Date total of 774 Permits and COs compared to 787 year-to-date in 2012). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include participating in planning for the participating in the planning and development design of Garrison Oak Technical Park, the pending updates to the FIRM Maps (Flood Insurance Rate maps) issued by FEMA for flood plains, and research for future ordinance amendments related to the commercial zoning classifications.  Planning Staff attended the Annual Meeting of the Delaware Population Consortium on October 31, 2013. The DPC provides 30-year population and employment projections for the State, counties, and selected municipalities including the City of Dover. The meeting involved approval of the release of the Annual Population Projection series. The final version of the projections is pending publication.

New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site. The Planning Staff continues to work with the Capital School District and DelDOT regarding pedestrian safety concerns for the school project. On October 21, 2013 the Planning Commission granted conditional approval of a Revised Parking Justification for the school site setting the required parking at 800 parking spaces. The Planning Commission also granted conditional approval of a Waiver Request for a Parking Reduction allowing portions of Lots C and D to be grass parking for large events only; to require the bus parking area to be dual striped for car parking at large events; and for a reduc- tion of Lot G to 31 parking spaces (MI-13-18).On October 24th, Planning Staff held the monthly coordina- tion meetings on the project with the various involved departments, agencies, and project design profession- als and managers. The sidewalk improvement project for the north side of Route 8 is progressing through the design process. Garrison Energy Center (Master Plan S-12-03/ Phase 1 S-12-17) The Planning Staff participates in weekly coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Technical Park). The Final/ Final Administrative Site Plan approval for the Garrison Energy Center Phase 1 was granted on September 6, 2013 subject to conditions of approval. Additional Foundation Building Permits for the project continue to be received for review and inspection. BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on October 21, 2013 and took the actions summarized listed below. The next Planning Commission meeting is scheduled for November 18, 2013.  MI-13-10 Nottingham Meadows: Revised Active Recreation Area – Approval of the Revised Active Recreation Area cash-in-lieu payment of $14,517.  C-13-11 Dover Christian Church at 1783 Forrest Avenue – Approval based on all of the DAC recom- mendations and the Staff Report.  MI-13-16 Request for Street Abandonment: Harmony Lane – Approval to the City Council of MI-13 -16 Request for Street Abandonment: Harmony Lane, conditional to the Site Plan Development and the Parcel Consolidation Plan as recorded in accordance with the DAC comments.  S-13-18 Redevelopment of Walker Woods: The Village of Sherwood —Approval with the requested waiver of the partial elimination of curbing and the Active Recreation Area Plan. Also to recommend approval to City Council on the waiver request for the elimination of the emergency rear access require- ment.  S-13-19 Woodmill Apartment Storage Buildings and Garage Building and Revised Active Recrea- tion Area at Woodmill Apartments —Approval of the Woodmill Apartment Storage Buildings, Garage Building and Revised Active Recreation Area with the caveat that Staff be able to review the existing tree buffer and make a determination about the appropriateness and to also include the DAC recommen- dations.  MI-13-18 New Dover High School: Revised Parking Justification and Waiver Request for Parking Reduction-Approval of the Waiver Request for Parking Reduction as specified in Table 3: Parking Lot A and Parking Lot B - no changes; Lot C and Lot D – parking reduction still grassed and can be utilized in that number for parking for events; Lot E the bus parking converted to car parking - one hundred sev- enty (170) spaces; Parking Lot F - no changes; Parking Lot G – thirty-one (31) spaces; parallel parking - no changes with a total number of eight hundred (800) spaces and the District having to designate the bus area with lines as car parking as well, along with the DAC comments.

 Board of Adjustment The Board of Adjustment did not meet on October 16, 2013. The next regular scheduled meeting of the Board of Adjustment is scheduled for November 20, 2013.  Historic District Commission The Historic District Commission did met on October 17, 2013. The next Historic District Commission meet- ing is scheduled for November 21, 2013. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM  CDBG FY13 Projects Contracts for FY13 projects have been executed and projects are underway.  Homeownership Assistance Program CDBG funds will be used to provide settlement assistance to assist qualifying families purchase properties in the City of Dover.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. The waiting list for this project opened on June 12th and this project is underway. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter.  MHDC Emergency Home Repair Project CDBG funds will be used to assist very low income homeowners with emergency repairs to eliminate sever- housing conditions that constitute health and safety hazards.  NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents.  Elizabeth W. Murphey School CDBG funds will be used for minor renovations for one of the facilities that services children that are at risk for homelessness.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualify- ing families. A total of $2,030,529 including program income has been expended on the acquisition and reno- vations for 11 properties. The remaining balance of $36,125 will be utilized for renovations, acquisition and down payment assistance for eligible NSP properties. Nine properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Nine (9) first time homebuyers have purchased homes through the NSP Settlement Assistance Program. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase) 1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (sold)

Dangerous Buildings, Vacant Buildings & Demolitions  126 N. Ann Avenue – The owner is making repairs to the exterior of the property.  209 N. New Street – Owner obtained a structural engineering report and has submitted it to the City.  105 S Queen Street—A residential Renovation Permit has been obtained and a re-inspection to the home shows that work continues to be made as finances provide.  238 Railroad Ave—The asbestos abatement for the 5 structures has been completed and demolition of the structures will begin on October 29th.  123 Blue Beach Drive—An asbestos survey was completed for the pool pump-house and no asbestos was found. Sunnyfield Contractors have been awarded the contractor for the pool and pump house demoli- tion.  142 Brandywine Drive—An interior inspection of the property was conducted by City Staff and repre- sentatives for the property owner. It was determined that repairs could be made to the home and the property owner will be obtaining bids for the renovation work. Since no repairs were done through the month of September, City staff took the property forward to City Council on October 28th to recom- mend to Council to order the property dangerous and to have the owners make repairs within 15 days of the Council Meeting.  710 Slaughter Street—The asbestos survey was completed on October 14th and asbestos was found in the structure. Bids have been placed for the removal of the asbestos. Gateway Contracting has been award- ed the demolition bid and have obtained a permit.  45 S Queen Street—The home has been demolished.  200 N West Street—The owner was sent notice that they had 15 days to make repairs to the structure or City Staff would present the property to City Council in October as a dangerous building and request that Council approve the demolition of the structure. Owners met with City Staff at the property and advised that they will start repairs by the end of October.  67 S Queen St—City Council declared this building dangerous and ordered the owner to repair or demol- ish the building by October 27th.  24 N New St—The property was inspected on October 10th and condemned as unfit for human occupan- cy due to insanitary conditions and overcrowding. The property was taken forward to City Council on October 28th , in which City Council declared the structure dangerous and ordered the occupants to va- cate the structure and gave them two weeks to remove any items they wished to keep from the property. An asbestos survey was conducted on October 31st and asbestos was found.  Vacant Buildings—During the month of October, 33 additional buildings were registered as vacant, and $4,750.00 in vacant building registration fees were collected.

Dangerous Buildings, Vacant Buildings & Demolitions 45 S Queen Street 106 Saulsbury Road

Code Enforcement Activity—October Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 4 152 75% 96% No valid Building Permit 3 57 100% 93% Tall grass and weeds 24 775 83% 79% Unregistered vehicle 4 55 75% 91% Abandoned vehicle 6 89 67% 87% Annual Housing Inspec on 70 345 86% 87% Property Maintenance – 22 577 45% 67% Exterior Electric Termina on 36 255 100% 96% Dover Code of Ordinances 52 544 85% 76% Zoning 9 110 100% 75% Total Cases 230 2713 Total # of Inspec ons For 317 Month

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons OCT 13 FYTD 14 OCT 12 FYTD 13 Fire Protec on Inspec ons (New & Exis ng) 43 485 42 135 Fire Code Inspec ons 94 609 283 730 Inspec on Deficiencies 40 350 17 159 Cer ficate of Occupancy 3 76 5 14 Accidental $5,000 $137,450 $50.00 $450.00 Incendiary $0 $34,600.00 $100.00 $11,100.00 Undetermined $10,000 $281,000.0 $150.00 $1150.00 PERMITTING AND LICENSING Permits Issued OCT 13 FYTD 14 OCT 12 FYTD 13 Administra ve Permit 1 4 2 12 Building Addi on/Renova on Permits 49 167 56 171 Building Permits 18 64 12 60 Demoli on Permits 5 21 3 21 Fence Permits 9 33 10 36 Fire Preven on Permits 13 44 7 24 Mechanical Permits 21 89 30 136 Plumbing Permits 29 127 43 119 Sign Permits 33 345 24 76 Swimming Pool Permits 1 6 0 10 Business Licenses 47 1209 94 874 Merchant Licenses 7 276 9 239 Contractor Licenses 32 785 32 542 Lodging House Licenses 2 2 0 1 Mobile Homes 87 286 5 157 Public Occupancy 6 26 6 28 Rental Dwelling 21 99 19 97 BUILDING INSPECTIONS Inspec ons OCT 13 FYTD 14 OCT 12 FYTD 13 Building 384 1322 346 1,292 Plumbing/Mechanical 350 1214 284 1,329 Cer ficate of Occupancy 18 53 13 46

Fire Marshal’s Office—At a Glance Number of Fires Requiring FM Response for September 2013 Juvenile for pulling fire alarm pull sta on. 3 Accidental Failure to have city business license. 1 Incendiary 1 Undetermined 5 hours of inves ga on me Number of Complaints – 1 Ac ve Fire Inves ga on Pine Street Two Arrest for Month Recreation Division Enrollment Summary October 2012 verses October 2013 3 00 FY13 FY14 2 00 1 00 0 General Recreation Sports Trips Camps Category FY13 FY14 General Recrea on 273 254 Sports 97 68 Trips Not Offered Not Offered Camps Not Offered Not Offered

Revenue Breakdown: October 2012 verses October 2013 G e n e r a l R e c re a tio n General Recreation Sp o rts Sports T ri p s Trips L e a gu e s Leagues B u ild in g & Fi e l d R e n t al s Building & Field Rentals Camps Camps General Recreation 1,763.00 General Recreation 2,673.50 Sports 300.00 Sports 885.00 Camps 0.00 Trips 1227.00 Leagues 1550.00 Trips 2,214.00 Building & Field Rentals 180.00 Leagues 5,814.00 Camps 0.00 Building & Field Rentals 1,921.00

John W. Pitts Recreation Center – October 2013 Total Program Attendance Facility Usage By The Hour 14,000 1,000 12,000 800 10,000 8,000 600 6,000 400 4,000 200 2,000 0 0 Oct 12 Oct 12 Nov 12 Dec 12 Nov 12 Dec 12 Jan 13 Feb 13 Jan 13 Feb 13 Mar 13 Apr 13 Mar 13 Apr 13 May 13 June 13 May 13 June 13 July 13 Aug 13 July 13 Aug 13 Sept 13 Oct 13 Sept 13 Oct 13 Facility Usage By The Hour OCT 13 FYTD 14 OCT 12 FYTD 13 Open Gym 595.5 1,690 495 1,874 Fitness Classes 62 190.5 53.5 169.5 Leagues 24 125 32 88 Camps 0 555 0 49 Sports Classes 13.5 53.5 13.5 59.5 Meetings & Rentals 8.5 40 27.5 94 Enrichment Classes 7 20.5 2 14.5 Total Facility Usage Hours 710.5 2,674.5 623.5 2,348.5 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Daily Program Attendance** OCT 13 FYTD 14 OCT 12 FYTD 13 Total 1,428 7,418 2,090 7,238 Open Gym 472 1,194 610 2,499 Fitness Classes 330 1,027 500 1,272 Leagues 400 3,156 615 2,055 Camps 0 1,308 0 254 Sports Classes 145 326 93 493 Meetings & Rentals 71 370 268 628 Enrichment Classes 10 37 6 37 Since our opening in late April 2008, we have had 279,638 guests at the John W. Pitts Recreation Center. October Open Gym Registrations and Packages Sold Packages Sold: Oct. MTD YTD FYTD Daily: 38 $ 114 129 $387 Individual Quarterly: 2 $ 30 7 $105 Individual Annual: 0 $0 0 $0 Family Quarterly: 1 $ 30 3 $ 90 Family Annual: 0 $ 0_ 0 __ $ 0 ____ Revenue: $174 $582

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS OCTOBER 2013 - MONTHLY BUDGET REPORTS LEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

Page 2 of 11 CITY OF DOVER ACTIVITY REPORTS October 2013 S FINANCE DEPARTMENT ACTIVITY LEVELS FY13 YTD FY14 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 1,947 2,107 Total Amount of All Deposits $ 58,140,374 $ 48,115,598 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 263,671 100.0% $ 6,256,759 257,584 100.0% $ 6,033,040 Wages and Hours Worked Regular 218,318 82.8% $ 4,827,264 216,584 84.1% $ 4,690,982 All over time 13,932 5.3% $ 633,265 12,176 4.7% $ 521,969 Other Paid or Unpaid Wages and Hours Vacation 16,538 6.3% $ 430,094 16,889 6.6% $ 447,935 Sick 6,668 2.5% $ 167,221 5,087 2.0% $ 129,639 Terminal Leave - Retiree Vacation/Sick Payout 2,266 0.9% $ 51,480 797 0.3% $ 21,341 Comp Time 2,949 1.1% $ 82,602 2,593 1.0% $ 72,756 Personal 298 0.1% $ 7,802 353 0.1% $ 9,343 Leave Without Pay 2,073 0.8% $ - 1,626 0.6% $ - Other (description below) 631 0.2% $ 57,031 1,481 0.6% $ 139,073 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 8 8 Number of Payroll Checks & Direct Deposits Issued 2,933 2,856 Number of Pension Checks Issued 982 1,035 Total Pension Benefits Paid - Defined Benefit Plan $ 4,063,547 $ 4,308,838 ACCOUNTS PAYABLE Number of Check Vouchers 2,052 1,944 Number of EFT Vouchers 695 674 Vouchers Dollar Amount Disbursed $ 28,267,814 $ 24,719,690 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,600,000 2400 $630 $2,500,000 2200 $530 Total Dollar Value $2,400,000 Total Line Items 2000 $2,300,000 $430 1800 Thousands $2,200,000 1600 $330 $2,100,000 1400 $230 $2,000,000 1200 $130 Total Dollar Value Total Line Items $30 Oct‐12 Nov‐12 Dec‐12 Jan‐13 Feb‐13 Mar‐13 Apr‐13 May‐13 Jun‐13 Jul‐13 Aug‐13 Sep‐13 Oct‐13 Value: $2,536,771 Line Items: 1,458 Ele ctric Water General Electric: $602,410 Water: $56,799 General: $35,478 S t o c k P urc ha s e s by F und $ 3 5 0 ,0 0 0 $ 3 0 0 ,0 0 0 $ 2 5 0 ,0 0 0 Fuel Use $ 2 0 0 ,0 0 0 Unleaded: 10,903.9 gallons $ 15 0 ,0 0 0 Diesel: 6,993.5 gallons $ 10 0 ,0 0 0 Total Cost: $ 51,421 $ 5 0 ,0 0 0 $0 Oct N o v D ec Jan F eb M ar A pr M a y J un J ul A ug S e p Oct 12 12 12 13 13 13 13 13 13 13 13 13 13 E le c t ric Wa t e r G e ne ra l Electric $ (14,839) Water $ 7,423 General $ 3,612

Page 3 of 11 City of Dover Finance Department Monthly Report – October 2013 General Fund Summary 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 3,455,200 $ - $ 3,455,200 0.0% Revenues Court of Chancery Fees 863,200 237,100 626,100 27.5% Fines & Police Revenues 1,316,000 404,716 911,284 30.8% Franchise Fees 606,200 84,100 522,100 13.9% Grants 623,500 71,000 552,500 11.4% Intrafund Services 4,454,300 1,301,610 3,152,690 29.2% Library & Recreation Revenues 599,600 296,295 303,305 49.4% Licenses & Permits 2,627,500 1,859,476 768,024 70.8% Property Taxes (Includes BID Revenue) (1) 11,169,500 11,042,322 127,178 98.9% Miscellaneous Revenues 138,300 33,894 104,406 24.5% Sanitation Revenues 2,676,500 868,571 1,807,929 32.5% Garrison Farm Rent Revenue 118,500 28,892 89,608 24.4% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 527,400 - 527,400 0.0% Civil Traffic Penalties 600,000 - 600,000 0.0% Transfer Taxes 1,315,500 385,756 929,744 29.3% Verizon, Contingency and CI Reserves 32,000 - 32,000 0.0% Police Grants 110,000 16,373 93,627 14.9% Water/Wastewater Fund 500,000 250,000 250,000 50.0% Electric Fund 8,000,000 4,000,000 4,000,000 50.0% Total Revenues 36,278,000 20,880,105 15,397,895 57.6% Total Beginning Balance & Revenues $ 39,733,200 $ 20,880,105 $ 18,853,095 52.6% Expenditures City Clerk & Council $ 442,200 $ 132,329 $ 309,871 29.9% Mayor, City Manager & Human Resources 874,900 297,663 577,237 34.0% Police & Police Extra Duty 14,331,800 4,130,727 10,201,073 28.8% Public Services 4,131,800 1,052,882 3,078,918 25.5% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,870,900 497,313 1,373,587 26.6% Planning & Inspections 2,045,600 628,631 1,416,969 30.7% Finance, Info Tech & Customer Services 2,676,400 866,999 1,809,401 32.4% Library & Recreation 2,038,600 615,945 1,422,655 30.2% Fire Department 692,100 233,426 458,674 33.7% Assessor 198,300 63,218 135,082 31.9% Contribution to DDP 162,400 81,200 81,200 50.0% Miscellaneous Grant Expense 25,000 - 25,000 0.0% Other Employment Expenses 400,000 - 400,000 0.0% Insurance 658,900 151,959 506,941 23.1% OPEB - Retiree’s Health Care Contribution 1,636,500 409,125 1,227,375 25.0% Police Pension Trust Contribution - State Grant 500,000 70,000 430,000 14.0% Appropriation to Employee Pension Fund - Unfunded Liability 1,466,500 886,950 579,550 60.5% Street Lights 836,000 260,709 575,291 31.2% Debt Service 557,300 538,486 18,814 96.6% Provision for Uncollectible 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 1,278,300 639,150 639,150 50.0% Total Expenditures 36,833,500 11,566,712 25,266,788 31.4% Budget Balance - Working Capital 2,899,700 - 2,899,700 0.0% Total Budget Balance & Expenditures $ 39,733,200 $ 11,566,712 $ 28,166,488 29.1% Reserve Balances Contingency $ 723,600 $ 735,599 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 10/31/13 is $591,84.55 as compared to $780,693.58 in October 2012.

Page 4 of 11 City of Dover Finance Department Monthly Report – October 2013 Water/Wastewater Fund Summary 33% of Budget YTD Balance Budget Beginning Balance - Water (unaudited) $ 770,800 $ - $ 770,800 0.0% Beginning Balance - Wastewater (unaudited) $ 412,600 $ - $ 412,600 0.0% Beginning Balance - Kent County Treatment (unaudited) $ 141,600 $ - $ 141,600 0.0% 1,325,000 - 1,325,000 0.0% Revenues Water Fees 4,730,700 1,640,288 3,090,412 34.7% Wastewater Fees 3,642,700 1,269,860 2,372,840 34.9% Kent County Treatment Fees 2,980,300 1,048,261 1,932,039 35.2% Ground Water Inflow Adjustment 1,324,600 470,482 854,118 35.5% Water Tank Leases 333,800 64,493 269,307 19.3% Miscellaneous Service Fee 105,100 25,656 79,444 24.4% Impact Fees - Water 357,000 52,714 304,286 14.8% Impact Fees - Wastewater 323,000 47,661 275,339 14.8% Total Revenues 13,797,200 4,619,415 9,177,785 33.5% Total Beginning Balance & Revenues $ 15,122,200 $ 4,619,415 $ 10,502,785 30.5% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 664,400 $ 108,091 $ 556,309 16.3% Water 433,900 134,713 299,187 31.0% Water Treatment Plant 1,501,800 412,323 1,089,477 27.5% Wastewater 945,100 250,419 694,681 26.5% Construction 351,400 73,554 277,846 20.9% Kent County Treatment 3,524,800 990,865 2,533,935 28.1% Intrafund Service Fees 1,233,400 367,530 865,870 29.8% Pension Unfunded Liability 339,400 169,700 169,700 50.0% OPEB - Retiree's Health Care Contributions 200,000 100,000 100,000 50.0% Debt Service 1,019,500 187,220 832,280 18.4% Other Employment Expenses 25,000 - 25,000 0.0% Transfers Out General Fund 500,000 250,000 250,000 50.0% Water I & E Fund 1,200,000 600,000 600,000 50.0% Wastewater I & E Fund 1,330,000 665,000 665,000 50.0% Total Expenses 13,268,700 4,309,415 8,959,285 32.5% Budget Balances Budget Balance - Working Capital - Water 1,056,400 - 1,056,400 0.0% Budget Balance - Working Capital - WW 797,100 - 797,100 0.0% Total Budget Balances 1,853,500 - 1,853,500 0.0% Total Budget Balances & Expenses $ 15,122,200 $ 4,309,415 $ 10,812,785 28.5% Reserve Balances Contingency-Water $ 105,600 $ 104,338 Contingency-Wastewater $ 191,500 $ 188,671 Impact Fee Reserve - Sewer NO BUDGET $ 3,764,350 Impact Fee Reserve - Water NO BUDGET $ 197,514 Bond Coverage Ratio (Covenant 1.20) 3.96 6.91

Page 5 of 11 City of Dover Finance Department Monthly Report – October 2013 Electric Revenue Fund Summary 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 7,152,400 $ - $ 7,152,400 0.0% Revenues Sales to Customers 76,286,700 28,365,468 47,921,232 37.2% Utility Tax 1,492,200 465,745 1,026,455 31.2% Weyandt Hall Rents 251,000 44,899 206,101 17.9% Miscellaneous Revenues 737,800 234,600 503,200 31.8% Interest Earned 119,400 554 118,846 0.5% Transfer from Rate Stabilization 4,000,000 2,000,000 2,000,000 50.0% Intrafund Service Receipts Water/Wastewater 98,500 30,107 68,393 30.6% Total Revenues 82,985,600 31,141,373 51,844,227 37.5% Total Beginning Balance & Revenues $ 90,138,000 $ 31,141,373 $ 58,996,627 34.5% Expenses Power Supply & Generation Hedged Energy $ 23,832,000 $ 11,768,406 $ 12,063,594 49.4% Power Supply Management 996,000 332,000 664,000 33.3% Capacity Charges 15,787,200 5,409,985 10,377,215 34.3% Dover Sun Park Energy 1,565,800 689,487 876,313 44.0% Solar Renewal Energy Credits 300,000 124,415 175,585 41.5% PJM Charges - Energy 12,812,900 3,163,727 9,649,173 24.7% PJM Charges - Transmission & Fees 4,740,000 2,443,782 2,296,218 51.6% Total Power Supply 60,033,900 23,931,802 36,102,098 39.9% Plant Operations 6,015,800 1,852,210 4,163,590 30.8% Generation Fuels - 919,951 (919,951) 0.0% Capacity Credits (15,079,800) (5,273,625) (9,806,175) 35.0% PJM Spot Market Energy (230,500) (43,541) (186,959) 18.9% PJM Credits (397,000) (1,916,940) 1,519,940 482.9% Total Generation (9,691,500) (4,461,945) (5,229,555) 46.0% Total Power Supply & Plant 50,342,400 19,469,857 30,872,543 38.7% Electric Operating Divisions: Transmission/Distribution 3,302,500 918,107 2,384,393 27.8% Electrical Engineering 1,192,200 305,820 886,380 25.7% Administration 597,000 91,695 505,305 15.4% Meter Reading 220,300 71,189 149,111 32.3% Systems Operations 543,600 160,520 383,080 29.5% Intrafund Services 3,319,400 964,187 2,355,213 29.0% Utility Tax 1,492,200 465,745 1,026,455 31.2% OPEB - Retirees Health Care Contribution 513,300 256,650 256,650 50.0% Pension Trust Contribution - Unfunded liability 1,314,200 657,100 657,100 50.0% Interest on Deposits 27,000 8,215 18,785 30.4% Green Energy Payment to DEMEC 135,800 34,856 100,944 25.7% Accounts Receivable Write-Offs 200,000 200,000 - 100.0% Other Employee Expenses 150,000 - 150,000 0.0% Contractual Services RFP's 100,000 - 100,000 0.0% Debt Service 3,301,900 1,136,870 2,165,030 34.4% Transfers Out: General Fund 8,000,000 4,000,000 4,000,000 50.0% Electric Improvement & Extension Fund 5,448,600 2,724,300 2,724,300 50.0% Total Expenses 81,176,100 31,952,961 49,223,139 39.4% Budget Balance - Working Capital 8,961,900 - 8,961,900 0.0% Total Budget Balance & Expenses $ 90,138,000 $ 31,952,961 $ 58,185,039 35.4% Reserve Balances Contingency Reserve $ 826,500 $ 816,027 Insurance Reserve $ 739,000 $ 734,655 Rate Stabilization Reserve $ 13,644,000 $ 15,417,629 Bond Coverage Ratio (Covenant 1.25) 1.97 1.28 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,675 265,066 37.2% Sales per MWh $ 107.04 $ 107.01 100.0% Purchased/Generated MWh 725,818 267,847 36.9% All In MWh Supply & Generation $ 69.36 $ 72.69 104.8%

Page 6 of 11 City of Dover Finance Department Monthly Report – October 2013 General Capital Project Fund Summary 33% of Budget YTD Balance Budget Beginning Balance - Projects (unaudited) $ 241,200 $ - $ 241,200 0.0% Beginning Balance - Library (unaudited) $ (74,700) $ - $ (74,700) 0.0% Revenues State Grant - Other 15,000 - 15,000 0.0% Interest Earnings - 6,049 (6,049) 0.0% Transfer from General Fund for Projects 1,278,300 639,150 639,150 50.0% Transfer from Parkland Reserve 95,000 - 95,000 0.0% Subtotal Revenues 1,388,300 645,167 743,133 State Grant - Library - 107,674 (107,674) 0.0% Library Construction Donations - 5,150 (5,150) 0.0% Subtotal Library Project Receipts - 112,824 (112,824) 0.0% Total Revenues 1,388,300 757,991 630,309 54.6% Total Beginning Balance & Revenue $ 1,554,800 $ 757,991 $ 796,809 48.8% Expenditures Fire $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 50,100 - 50,100 0.0% Library - 6,512 (6,512) 0.0% Recreation 95,000 - 95,000 0.0% Code Enforcement 30,000 - 30,000 0.0% Police 257,300 32,668 224,632 12.7% Streets 251,500 143,684 107,816 57.1% Sanitation 402,100 - 402,100 0.0% Information Technology 7,000 - 7,000 0.0% Facilities Management 17,800 - 17,800 0.0% Procurement & Inventory 55,000 - 55,000 0.0% Total Expenditures 1,404,300 421,379 982,921 30.0% Budget Balance - Projects 150,500 - 150,500 0.0% Total Budget Balance & Expenditures $ 1,554,800 $ 421,379 $ 1,133,421 27.1% Reserve Balances Capital Asset Replacement Reserve $ 512,000 $ 508,424 Parkland/Recreation $ 110,000 $ 203,361

Page 7 of 11 City of Dover Finance Department Monthly Report – October 2013 Water/Wastewater Improvement & Extension Fund Summary 33% of Budget YTD Balance Budget Beginning Balance - Water (unaudited) $ 1,620,000 $ - $ 1,620,000 0.0% Beginning Balance - Wastewater (unaudited) $ 660,900 $ - $ 660,900 0.0% Revenues State Loan-Wastewater 2010 - 62,000 (62,000) 0.0% Interest Earned 25,000 8,596 16,404 34.4% Transfer from Operating Fund for Water 1,200,000 600,000 600,000 50.0% Transfer from Operating Fund for Wastewater 1,330,000 665,000 665,000 50.0% Transfer from Impact Fee Reserve - Water 390,000 - 390,000 0.0% Total Revenues 2,945,000 5,341,556 (2,396,556) 181.4% Total Beginning Balance & Revenues $ 5,225,900 $ 5,341,556 $ (115,656) 102.2% Expenses Water $ 1,476,800 $ 421,039 $ 1,055,761 28.5% Wastewater 1,251,000 194,812 1,056,188 15.6% Water Construction 90,000 - 90,000 0.0% Total Expenses 2,817,800 615,851 2,201,949 21.9% Budget Balance - Working Capital - Water 1,655,700 - 1,655,700 0.0% Budget Balance - Working Capital - Wastewater 752,400 - 752,400 0.0% Total Budget Balances 2,408,100 - 2,408,100 0.0% Total Budget Balances & Expenses $ 5,225,900 $ 615,851 $ 4,610,049 11.8% Reserve Balances Capital Asset Replacement - Water $ 513,000 $ 506,553 Capital Asset Replacement - Wastewater $ 512,300 $ 505,394

Page 8 of 11 City of Dover Finance Department Monthly Report – October 2013 Electric Improvement & Extension Fund Summary 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 3,091,000 $ - $ 3,091,000 0.0% Revenues Interest Earnings 25,200 4,363 20,837 17.3% Transfer from Electric Revenue Fund 5,448,600 2,724,300 2,724,300 50.0% General Service Billing 440,000 101,153 338,847 23.0% Total Revenues 5,913,800 2,829,816 3,083,984 47.9% Total Beginning Balance & Revenues $ 9,004,800 $ 2,829,816 $ 6,174,984 31.4% Expenses Electric Generation $ 2,117,800 $ 92,922 $ 2,024,878 4.4% Transmission/Distribution 1,100,000 70,535 1,029,465 6.4% Electrical Engineering 2,405,800 412,250 1,993,550 17.1% Total Expenses 5,623,600 575,707 5,047,893 10.2% Budget Balance - Working Capital 3,381,200 - 3,381,200 0.0% Total Budget Balance & Expenses $ 9,004,800 $ 575,707 $ 8,429,093 6.4% Reserve Balances Depreciation Reserve $ 9,977,100 $ 9,877,384 Future Capacity Reserve $ 10,131,400 $ 10,026,197 City of Dover Finance Department Monthly Report – October 2013 Community Transportation Improvement Fund 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Revenue 500,000 (2) 500,002 0.0% Interest Earned 500 158 342 31.6% Total Revenues 500,500 156 500,344 0.0% Total Beginning Balance & Revenues $ 500,500 $ 156 $ 500,344 0.0% Expenses Program Expenses $ 500,000 $ 228,427 $ 271,573 45.7% Budget Balance - Working Capital 500 - 500 0.0% Total Budget Balances & Expenses $ 500,500 $ 228,427 $ 272,073 45.6%

Page 9 of 11 City of Dover Finance Department Monthly Report – October 2013 Police Grant Funds 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 100 $ - $ 100 0.0% Revenues Grants Received 413,000 81,620 331,380 19.8% Interest Earned - 182 (182) 0.0% Total Revenues 413,000 81,802 331,198 19.8% Total Beginning Balance & Revenues $ 413,100 $ 81,802 $ 331,298 19.8% Expenses Program Expenses/Supplies $ 191,000 $ 3,700 $ 187,300 1.9% Computer Hardware 60,000 - 60,000 0.0% Telephone/Fax 15,000 3,647 11,353 24.3% Training/Conference/Food/Travel 36,000 - 36,000 0.0% Consulting/Audit Fees 1,000 - 1,000 0.0% Contractual services - 2,075 (2,075) 0.0% Operating Transfers - Out 110,000 6,442 103,558 5.9% Total Expenses 413,000 15,864 397,136 3.8% Budget Balance - Working Capital 100 - 100 0.0% Total Budget Balances & Expenses $ 413,100 $ 15,864 $ 397,236 3.8%

Page 10 of 11 City of Dover Finance Department Monthly Report – October 2013 Library Grant Fund 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 270,100 2,130 267,970 0.8% Total Revenues 270,100 2,130 267,970 0.8% Total Beginning Balance & Revenues $ 270,100 $ 2,130 $ 267,970 0.8% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 1,507 $ 26,493 5.4% Program Expenses/Supplies-Federal Grants - 989 (989) 0.0% Office Supplies 24,000 3,089 20,911 12.9% Printing/Duplicating 8,900 879 8,021 9.9% Postage 100 - 100 0.0% Books 124,900 - 124,900 0.0% Furniture 2,000 - 2,000 0.0% Audio Visual Supplies 74,000 4,701 69,299 6.4% Training/Conference/Food/Travel 3,500 210 3,290 6.0% Office Equipment/Repairs & Maintenance 2,000 1,811 189 90.6% Computer Hardware 2,700 - 2,700 0.0% Total Expenses 270,100 13,186 256,914 4.9% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 270,100 $ 13,186 $ 256,914 4.9% City of Dover Finance Department Monthly Report – October 2013 Girls Circle of Dover/Aid 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 31,800 - 31,800 0.0% Interest Earnings - - - 0.0% Total Revenues 31,800 - 31,800 0.0% Total Beginning Balance & Revenues $ 31,800 $ - $ 31,800 0.0% Expenses Contractual Services $ 31,800 $ 5,287 $ 26,513 16.6% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 5,287 $ 26,513 16.6%

Page 11 of 11 City of Dover Finance Department Monthly Report – October 2013 CDBG Fund 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 223,600 2,639 220,961 1.2% Interest Earnings - 15 (15) 0.0% Total Revenues 223,600 2,654 220,946 1.2% Total Beginning Balance & Revenues $ 223,600 $ 2,654 $ 220,946 1.2% Expenses Current Year Closing Cost/Down Payment Program $ 40,000 $ - $ 40,000 0.0% Current year Dover Interfaith Ministry 27,500 5,275 22,225 19.2% Current Year MHDC Emergency Home Repair 40,000 - 40,000 0.0% Current Year Elizabeth W Murphy School 32,700 - 32,700 0.0% Current Year NCALL Research Inc. 6,000 - 6,000 0.0% Current Year Milford Housing H/O Rehabilitation 32,700 - 32,700 0.0% Current Year Salaries 44,700 - 44,700 0.0% NSP Expense - 486 (486) 0.0% Total Expenses 223,600 5,761 217,839 2.6% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 223,600 $ 5,761 $ 217,839 2.6% City of Dover Finance Department Monthly Report – October 2013 After School Program/Substance Abuse Prevention Fund 33% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 55,630 7,008 48,622 12.6% Recreation Revenue 33,000 3,150 29,850 9.5% Total Revenues 88,630 10,158 78,472 11.5% Total Beginning Balance & Revenues $ 88,630 $ 10,158 $ 78,472 11.5% Expenses Temporary Help/Benefits $ 33,000 $ 8,769 $ 24,231 26.6% Program Expenses/Supplies 55,630 9,649 45,981 17.3% Total Expenses 88,630 18,418 70,212 20.8% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 88,630 $ 18,418 $ 70,212 20.8%

Monthly Report October 2013 Economic Development Office

2013 _10 Economic Development  Calpine Weekly Conference Calls  Provided response to DEDO with regard to Biogas power generation  Teleconference with Congressman Carney’s office with regard to site visit to Proctor & Gamble  Met with Campus Director at Delaware Technical Community College to discuss Food Innovation District and representation on the planning committee  Follow-up with Ferguson Plumbing regarding location in Dover  Hosted a tour of Garrison Energy Center with Calpine, Mayor Carey, Councilwoman Williams, Councilman Bonar, Councilman Hutchison and Judy Diogo  Provided Calpine information on local nurseries to handle tree mitigation  Teleconference with Vice-President of Marketing of the Onix Group to discuss EDU concerns at Compass Pointe  Follow-up meeting with City Manager to discuss Onix’ concerns  Met with Secretary Levin to discuss the possibility of the Data Center coming to Dover  Follow-up meeting with Sharon Duca regarding Compass Pointe and discussed solutions for the EDU problem  Attended Chamber Board Meeting  Toured Dover Garden Suites  Met with owner of The Greene Turtle and discussed fire suppression issue  Attended Leads Group meeting at R&R Commercial Realty  Discussed agricultural lease extension with city solicitor and provided him with copies of past leases  Reviewed sign concerns with Chris Smith from Edward Jones  Follow-up with Ed Perez regarding Councilman Anderson’s referral of Splash Design  Updated COSTAR listing information on Garrison Tract  Discussed “waters of the US” issues on Lot 12 with Philipp Utz and set-up follow-up meeting for Friday, October 18th  Reviewed FERC Environmental Assessment for White Oak lateral  Attended Bayhealth Business & Investment Committee meeting  Reviewed Chesapeake Utilities proposal for gas delivery to Garrison Tract, made wording changes and returned proposal to Chesapeake  Discussion with Becker Morgan regarding “waters of the US” issue at Garrison Tract and follow- up phone call with Philipp Utz regarding discussion with Becker Morgan  Attended DDP Economic Development Committee meeting and provided economic update  Attended Tourism Board Meeting and gave an Economic Development overview  Attended Food Innovation District Steering Committee meeting  Discussed Food Innovation District in teleconference with Mike Casson and the Director of Food Innovation District of the Finger Lakes project  Attended Delawareans for Economic and Environmental Development meeting  Meeting with Uzin Utz, City Manager, Mayor, and engineer for Uzin Utz to discuss timeframe for infrastructure construction  Attended MILCON Breakfast  Met with owner of The Greene Turtle and did tour of the new facility  Reviewed Health Facility Authority Tax-Exempt Post Issuance Compliance Policy  Follow-up discussion with Sharon Duca for Compass Pointe and provided an acceptable solution to the Onix Group

 Attended Mayor’s Prayer Breakfast  Attended DDP Board Meeting and provided economic development overview  Attended Kent County Economic Summit Debriefing  Provided Delaware State News information on the redevelopment of former Wal-Mart building  Follow-up with Congressman Carney’s office regarding tour dates for Proctor & Gamble visit  Provided contact information to Simplex Grinnell regarding fire suppression and monitoring at DDP Building  Discussed with president of DDP the importance of selecting local contractors for work on the DDP Building  Attended meeting with Gregg Moore, City Manager, Public Works Director, and Greg Scott from Scott Engineering to discuss issues regarding Lot 12 and permits for crossing “waters of the US” and flood plain delineation  Prepared CAF for additional engineering services at Garrison Tract  Reviewed wording for agricultural lease extension and forwarded to City Manager and City Finance Director for their review  Forwarded wording of the Garrison Tract agricultural lease to the farmer after review by City Manager and Finance Director  Reviewed final version of Chesapeake Utilities agreement, approved it and forwarded to City Manager and Mayor for comments  Requested DEDO assistance and participation with ribbon-cutting at Parke-Green Galleries  Reviewed DAC comments regarding Lot 12 at Garrison Tract  Attended Tourism Annual Luncheon Measures:  1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Projected Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2012 June 2013 June 2014 82% - US Rate 76% - US Rate 73% - US Rate 68 % - DE Rate 73% - DE Rate 68 % - DE Rate 86% - City of Dover Rate 98% - City of Dover Rate 8% - City of Dover Rate June 2012 – Actual June 2013 Actual October 2013 Actual

 2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Projected Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 10 contacts YTD 18 Contacts YTD 8 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 9 Contacts YTD 7 Contacts YTD 7 Contacts YTD Economic Development Activities (Perez)  Provided technical assistance to eight (8) prospective small business individuals on overall business development within the City of Dover and the Downtown Dover Business District  Provided technical assistance to four (4) prospective small business individuals on locating available space within the City of Dover and Downtown Business District to lease  In collaboration with the YWCA Delaware conducted two (2) small business development training sessions on Business Basics for eight (8) participants  In collaboration with the SCORE Delaware conducted one (1) small business development training workshop on Business Plan Development-Writing a Business Plan for three (3) participants  Represented the Economic Development Office and provided Technical Assistance to the Delaware Black Chamber of Commerce on the Capacity Building Committee on review of Assessment Outcomes on October 30th  Provided Post Evaluation technical assistance, as part of the Planning Committee, to Delaware Technical & Community College on Kent County Economic Summit held on September 24th  Disseminated via email, DDP website and Facebook Small Business Development workshops provided by our network partners and special events to the Business Community in Dover  Attended the DE Office of Supplier Diversity Vendor Day Workshop held on October 16th  Provided Staff Support in designing materials for the Mayor’s Prayer Breakfast held on October 23rd Downtown Dover Partnership Activities  Coordinated media (newspaper announcement), website, social media press releases and logistics of series of Special Events which occurred during this reporting period which included:  Pressley Ridge 5k Run  Wesley College Homecoming Parade  Delaware State University Homecoming Parade (Cancelled due to inclement weather)  Merchant’s Second Saturday Sidewalk Sale  Safe and Spooky Halloween Parade  First Friday in October’ 13

 Ongoing projects with the DDP Executive Director:  Development of the Program Annual Report’ 13- Phase IV  Development of DDP’s new Website Update  Working with the Marketing Committee on the coordination of Capital Holiday Celebration, First Friday, and Home for the Holidays  Working with DEDO on providing Small Business Development Technical Assistance to the selected POP-UP Project candidate  Identification of Sites to be used for the Central Dover Open House Project  Working with representative from the USDA Office to identify grant opportunities

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” October 2013

November 25, 2013 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of October 2013: COMPLAINTS Total complaints received through October 31st, numbered 30,234. This is an increase of 40 complaints over the same time period last year. 35,000 34,000 33,000 32,000 30,194 30,234 31,000 30,000 28,428 28,822 29,000 28,000 27,000 26,000 25,000 23,767 24,000 23,000 22,000 21,000 20,000 2009 2010 2011 2012 2013 CRIMINAL INVESTIGATIONS 20 18 Cases Reported in 16 October 13 12 14 12 Cases Cleared in 10 6 October 8 6 6 3 Cases Cleared 4 2 2 from Previous 1 Months 2 0 0 Burglary Robbery Rape

Report to Mayor and Council October 2013 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 5 ALCOHOL VIOLATIONS/DUI’S 11 ASSIST OTHER 0 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 1 CRIMINAL ARRESTS 21 DRUG RELATED ARRESTS 6 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 7 PARKING VIOLATIONS 54 PEDDLER 0 MEETINGS 150 PROSTITUTION 0 COLLECTION OF DELINQUENT 0 DCO’S WANTED CHECKS/CPC’S 32 TRAFFIC ARRESTS 66 WARNINGS 21 FUGITIVE 6 TOTAL CONTACTS 380 TRAFFIC ARRESTS 20,000 The department issued 14,809 traffic citations 19,000 18,000 16,781 17,303 through this reporting period. This is an increase 16,173 of 1,306 citations over the number issued during 17,000 16,000 14,809 the same period last year. 15,000 13,503 14,000 13,000 12,000 11,000 10,000 2009 2010 2011 2012 2013 TRAFFIC CRASHES Through October 31st, Dover Police investigated 1,800 1,623 1,647 1,647 traffic crashes. This is an increase of 24 1,700 1,564 1,527 crashes investigated during the same period last 1,600 1,452 year. 1,500 1,400 1,300 1,200 1,100 1,000 2009 2010 2011 2012 2013

Report to Mayor and Council October 2013 Page 4 911 CENTER During the month of October, the Dover Police Department handled a total of 9,897 calls 24% averaging 320 calls per day. Dispatchers handled 2,339 calls on the 911 wireless lines, 602 calls on the 911 landlines, and 209 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,747 were 911 Landline administrative calls. 6% VolP 68% 2% Administrative CITY ORDINANC E SUMMONS 7,238 7,169 6,834 Through October 31st, we issued 6,380 7,300 7,100 6,380 6,900 6,276 City ordinance summons, a increase of 6,700 6,500 104 summonses over the same period last 6,300 6,100 5,900 year. *Note: Of those summonses issued 5,700 5,500 in September, 26 DCO’s were issued for 5,300 5,100 4,649 4,682 4,905 handicapped parking violations, 6 for fire 4,900 4,584 4,700 4,500 3,948 lane parking violations, 50 for false 4,300 4,100 alarms (0, for 1-2, 36, for 3-5 alarms, 9, 3,900 3,700 3,500 for 6-9 alarms, 3, for 10-15 alarms, and 2 3,300 3,100 for 16 or more alarms) and 18 for noise 2,900 2,700 violations (8 for vehicle violations and 10 2,500 2009 2010 2011 2012 2013 for residence violations). ISSUED PAID Please visit our new website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: 11/25/13 PREPARED BY: Steve Enss, Interim Electric Director SUBJECT: Evaluation of Bids – Cable Puller (Equipment Purchase, Replacing 2002 Cable Puller #758) REFERENCE: N/A REVIEWED BY: City Manager, Controller/Treasurer EXHIBITS: Vendor Quote EXPENDITURE REQUIRED: $152,584.00 AMOUNT BUDGETED: $125,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Electric T&D / Page 134 FY 2014 TIME TIMETABLE: Order will be placed following Council approval RECOMMENDED ACTION: Staff recommends purchasing the replacement Cable Puller from Sherman & Reilly for a total cost of $152,584.00 BACKGROUND AND ANALYSIS The purpose of the Cable Puller purchase is to replace the ageing 2002 Sherman & Reilly equipment. The department has one cable puller typically used every day for installing main electric feeders, distribution lines and house services. Cable pullers are similar to bucket truck use and should be replaced every ten (10) years to minimize break downs and repairs. The Electric department budgeted $125,000 based on a quote received 1/11/13. Since the time of the quote, the cable puller has been redesigned for proper ergonomics and safety. The last of the vintage models were sold in June 2013. Due to the changes in the design, the overall cost for the cable puller exceeds the budgeted amount of $125,000. The Controller/Treasurer is recommending covering the difference of $27,584.00 through the budget balance to be included in the December 9, 2013 budget ordinance. (In reviewing the I & E Fund budget, it was determined that the Miscellaneous Revenues are not tracking sufficiently to cover the equipment overages.) Bids were advertised and received using the City of Dover purchasing policy. Bid Number 14-0005EL was opened on September 26, 2013. Two bids were received; Sherman & Reilly and Condux. The specifications were based on the components equal to that of the Sherman & Reilly. Our specifications were developed based on safety, pulling capabilities and operator ergonomics. The Sherman & Reilly machine was developed to help improve employee safety and reduce workman’s comp claims with the use of hydraulic pulling and lifting devices including the machines ability to maneuver over transformers, pull box’s and man holes. Prior to writing the specifications, staff evaluated and demonstrated both machines. The Sherman & Reilly machine met all safety and operational requirements of the department. The Condux machine required additional components to meet the pulling requirements. The machine failed the demonstration as the machine bent while trying to pull our feeder cable. Additionally the Condux machine did not meet all of our safety requirements by not having proper grounding components or US DOT approved lighting.