CCW MINUTES

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held on July 27, 2021 at 6:00 p.m., with Council President Sudler presiding. Members of Council present were Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha, and Mr. Taylor. Mr. Anderson and Mr. Lindell were absent. Civilian members present for their Committee meetings were Mr. Contant (via WebEx) and Mr. Shevock (Legislative, Finance, and Administration). COUNCIL COMMITTEE OF THE WHOLE Adoption of Agenda Mr. Rocha moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Mrs. Arndt presiding in the absence of Mr. Anderson. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Shevock and unanimously carried. Replacement of 2003 Pierce Lance Engines 3 and 6 (David Carey, Fire Chief) Mr. David Carey, Fire Chief, reviewed the background and analysis regarding the evaluation of bids for the replacement of 2003 Pierce Lance Engines 3 and 6. Staff recommended approval of the purchase of 2022 Pierce Enforcer Pumper. Responding to Mr. Shevock, Chief Carey stated that as far as he was aware there had been no correspondence back from the other two companies they had sought to bid. Responding to Mr. Neil, Chief Carey stated that two vehicles would be retired. He noted that normally they would sell the fire trucks to pay for new equipment but one of the trucks may have a blown engine so they were not sure if they would sell it as is or if they would fix it up to sell. Responding to Mr. Neil, Chief Carey stated that they had not lost any capability for the City despite going from two trucks to one due to the fact that the rescue engine had an extra pump that could carry water that the previous engine did not. Responding to Mr. Contant, Chief Carey stated that they had not applied for any grant money for the fire apparatus but they could look into it. Responding to Mr. Taylor, Chief Carey stated that he would work with the City of Dover Grant Writer and the Fire Department Grant Writer to get financial assistance in this process. Mr. Hare moved to recommend approval of staff's recommendation, seconded by Mr. Neil and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 27, 2021 PAGE 2 Discussion of Regular Council Meeting Start Time (Councilman William Hare) Mr. William Hare, Councilman Second District, reviewed the benefits of changing the start time of Regular Council Meetings from 7:30 p.m. to 6:30 p.m. He explained that the annual meeting would remain at 7:30 p.m. per the City of Dover Charter. Mr. Hare noted that Mr. David Anderson, Councilman Fourth District, had said that he was fine with changing to a 6:30 p.m. start time and would like his support included on the record. The recommendation was to change the Regular Council Meeting start time to 6:30 p.m. beginning in September 2021. Mrs. Arndt noted that Mr. Matthew Lindell, Councilman First District, had contacted her and expressed that he was not opposed to the 6:30 p.m. start time. Mr. Neil moved to recommend approval of changing the Regular Council Meeting start time to 6:30 p.m. beginning in September 2021. The motion was seconded by Mr. Taylor and unanimously carried. Evaluation of New Monthly Reports by the Mayor, Council President, and Members of City Council Mr. Roy Sudler, Council President, explained that the monthly reports he had requested of the Mayor, Council President and Members of City Council were not mandatory and he asked that the Council members decide whether it was something they wanted to do moving forward. Responding to Committee Members questions, Mr. Sudler advised the following: • The reports would be presented at the first Council Committee of the Whole meetings of each month rather than at Council Meetings • The reports could be presented either in written format or verbally • The reports would be no longer than 3 minutes long • If the representative has nothing to report, a report would not be required Mr. Sudler moved to recommend that the new monthly reports by the Mayor, Council President, and Members of City Council be presented at the first Council Committee of the Whole meeting each month either written or verbally and would be limited to three (3) minutes in length. The motion was seconded by Mr. Hare and unanimously carried. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:26 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Boggerty and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 27, 2021 PAGE 3 Dover Bicycle and Pedestrian Plan Update (Marilyn Smith, Executive Director, Dover/Kent County Metropolitan Planning Organization (MPO) and Leah Kacanda, Project Manager, Whitman, Requardt & Associates, LLP) Ms. Marilyn Smith, Executive Director, Dover/Kent County Metropolitan Planning Organization (MPO) introduced Ms. Leah Kacanda, Project Manager, Whitman, Requardt & Associates, LLP. Ms. Kacanda reviewed the background on the Dover Bicycle and Pedestrian Plan and the recommendations for the project. Dover/Kent County Metropolitan Planning Organization (MPO) recommended adoption of the Dover Bicycle and Pedestrian plan as presented (plan was adopted by MPO Council on May 5, 2021). Mr. Neil and Mr. Sudler stated that they would like to reroute a bicycle route that was currently in front of Bennie Smith Funeral Home. Mr. Sudler requested that when the MPO and Delaware Department of Transportation (DelDOT) looked into rerouting the bicycle route that an eight foot multi-use pad be used as the alternative. Responding to Mr. Sudler, Mr. Taylor stated that there was no way to include changes to the delineator or to rerouting the bicycle path at the current time. Ms. Kacanda stated that there was nothing binding in the plan presented and that there was a lot of flexibility when it came to designing the facility. Mr. Matt Harline, Interim City Manager, stated that the Committee could add a note to the study and accept it with a note from staff or it would go back to the MPO for revision. He noted that accepting the plan did not mean they could not continue to pursue some changes to the Senator Bikeway as it currently was. Responding to Mrs. Arndt, Mrs. Lisa Chase, Grant Writer, stated that the deadline to submit the Bicycle Friendly application had been extended to September 1, 2021. Mr. Neil moved to recommend approval of the Dover/Kent County Metropolitan Planning Organization’s (MPO) recommendation with the provision that the delineator discussion be revisited. The motion was seconded by Mr. Boggerty and unanimously carried. Mr. Sudler moved to recommend that City Council declare the delineators on West Division Street, primarily in front of the Bennie Smith Funeral Home, undesirable, and potentially unsafe for that particular area and to instruct the City Manager and the Planning and Community Development Director to meet with DelDOT to discuss an alternative such as the multi-use eight foot asphalt pad. Mr. Rocha requested that the motion be amended to include emergency vehicles. Mr. Sudler moved to recommend that City Council declare the delineators on West Division Street, primarily in front of the Bennie Smith Funeral Home, undesirable, and potentially unsafe for that particular area and to instruct the City Manager and the Planning and Community Development Director to meet with DelDOT to discuss an alternative such as the multi-use eight foot asphalt pad. The motion was seconded by Mr. Rocha and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 27, 2021 PAGE 4 Mr. Hare moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:57 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Boggerty and unanimously carried. Meeting adjourned at 6:57 p.m. Roy Sudler Jr. Council President RS/JT/mr S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\TEMPLATES\CCW Minutes TEMPLATE.wpd