Attachment

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE AGENDA OCTOBER 8, 2012 - 5:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Review of Active Recreation Area Plan - Leander Lakes Apartments 2. Updates A. Planning and Funding for New Library B. CDBG Program 3. Adjourn by 5:25 P.M. /tm S:\AGENDAS-MINUTES-PACKETS\Committee-Agendas\2012\10-08-2012 PR&CE.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

City of Dover DATA SHEET FOR RECREATION PLAN REVIEW Recreation Plan Last Update September 4, 2012 PARKS, RECREATION AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF October 8, 2012 Planning Commission Meeting of October 15, 2012 Plan Title: Leander Lakes Apartments (S-12-18) Plan Type: Site Plan: Active Recreation Area Plan Location: South side of Forrest Avenue east of Artis Drive and west of Dover High Drive and the Dover High School property Tax Parcel Number: ED-05-075.00-01-05.01-000 Owner: Leander Lakes, LLC Site Area: 30.0 Acres +/- Proposed Use: Residential Development – 10 Apartment Buildings (Total 240 units) Zoning: RM-2 (Medium Density Residential Zone) COZ-1 (Corridor Overlay Zone) Project Summary The Leander Lakes Apartments is being reviewed as a Site Development Plan. The subject property consists of one parcel of land totaling 30.0 acres +/-. The Site Plan is to permit the construction of ten (10) apartment buildings for a total of 240 units and a clubhouse building. The residential units consist of apartments. The plan was previously reviewed in 2009 as application S-09-13. The plan did not commence construction and the plan expired in August 2012. Active Recreation Area Plan Summary: As part of the Site Plan review process for this project, the applicant prepared a Conceptual Recreation Plan which illustrates how the Leander Lakes Apartments development will provide recreation amenities in accordance with the design specifications described in Article 5, Section 10 of the Zoning Ordinance. The Plan indicates that 84,241 S.F. (1.934 acres) of land would be reserved as Active Recreation Area. The Active Recreation Areas are located throughout the site. The proposed amenities include a clubhouse with a swimming pool located directly behind it; a play area that contains a swing set and a see-saw; three (3) barbeque/picnic areas; a dog park; and a series of walking paths. There are three areas of walking paths, which also connect to the site’s interior sidewalks. There is a path located around the stormwater management pond for Buildings nine and ten (on the north side of the site) that is proposed to be a cinder surface. A walking path is also proposed to P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

S-12-18 Leander Lakes Apartments: Active Recreation Area Plan Summary Report of Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on October 8, 2012 Page 2 of 4 be located around the stormwater management pond for the other buildings at the southern portion of the site in the vicinity of the clubhouse with swimming pool. This is also proposed as a cinder surface trail. A small walking path segment, also to be a cinder surface, is located through the central recreation area that includes the playground and lawn area. This Active Recreation Area proposal must be reviewed by the Parks, Recreation, and Community Enhancement Committee for a recommendation prior to consideration of the Site Plan by Planning Commission. The following table provides information from the submitted Plan (last updated 9-4-12) for the Active Recreation Area to be constructed: Required Provided on Plan Active Recreation Area 275 S.F. per dwelling unit or Clubhouse, swimming pool, (Article 5 §10.16) 0.5 acre, greater thereof walking paths, BBQ areas, 240 DU = 66,000 S.F. dog park, and playground area (1.5151 ac) = Total of 84,241 S.F. (1.934 Requires 1.5151 acres acres) Active Recreation Amenities Accessible Located throughout the (Article 5 §10.15) development. Access to all buildings via the walking paths and sidewalk network. Active Recreation Amenities Age Oriented to development Clubhouse (Article 5 §10.15) Swimming pool Playground area equipment Walking path (cinder surface) Parking On-site parking provided for each dwelling unit. A parking lot with 5 spaces is also located on the northwest side of the clubhouse. Setbacks: 30 feet from Clubhouse, swimming pool, residential lots and 25 feet dog park, walking path, and from right-of-way for street barbeque/picnic area locations are in compliance with the setbacks as required. Landscaping The Active Recreation Area and the Landscape Plans for the project show trees and landscaping around the site.

S-12-18 Leander Lakes Apartments: Active Recreation Area Plan Summary Report of Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on October 8, 2012 Page 3 of 4 Staff Recommendations: The following are comments and recommendations from Staff of the Department of Planning & Inspections and the Parks & Recreation Division following review of the Active Recreation Area to be constructed. 1. The proposed plan meets the area requirements for the Active Recreation Area. The plan is required to provide 1.5151 acres of Active Recreation Area and it is proposing 1.934 acres of Active Recreation Area. 2. Staff recommends approval of the swimming pool, clubhouse, the swing set and see-saw of the playground area, barbeque/picnic areas, dog park, and walking path with comments and conditions provided below. 3. Staff recommends that a hard edging be required along the cinder surface walking trails to prevent erosion of the trail surfacing and/or the encroachment of vegetation into the trail. 4. The following items should be included on the Plan to clarify the construction of the recreation area improvements: a. Revise the name of the road to Dover High Drive. b. Provide lighting around the Active Recreation Areas. c. Lawn areas shall be appropriate planted (seeded or sodded) a maintained for active recreation activities. d. Indicate the method of trash collection for the picnic tables and barbeque areas. e. Clarify the square footage of the clubhouse. It appears that half of the clubhouse will be utilized as Active Recreation Area. f. Clarify the property lines on the Plan Sheets. g. Provide bike racks near the club house and playground areas. h. Identify the phasing for the construction of the Active Recreation Area with relation to the building construction phasing to ensure that the development of the Active Recreation amenities keeps pace with the building construction. i. Provide at least one fully accessible picnic area. This should include a paved surface to the picnic table. j. Clarify the maintenance and edging of the cinder walking trails to prevent erosion or encroachment of vegetation into the trail. 5. Indicate the following items for the dog park: a. Provide information for the dog park including by not limited to: method of trash collection, surface material, water fountain, etc. 6. The applicant is reminded of the requirements for construction phasing of the recreation area as associated with the development of the residential units. Article 5 §10.6 Construction Phasing. The recreation and open space areas shall be completed in a proportion equal to or greater than the proportion of residential dwelling units completed, except that one hundred (100) percent of the recreation and open space areas shall be completed prior to issuing building permits for the final twenty (20) percent of the dwelling units proposed. Building permits shall not be issued for dwelling units unless the requirements of this section are met.

S-12-18 Leander Lakes Apartments: Active Recreation Area Plan Summary Report of Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on October 8, 2012 Page 4 of 4 7. There shall be provisions which ensure that the common open space land (including active recreation area) shall continue as such and be properly managed and maintained. As the project is proposed as an apartment complex, the complex shall be responsible for the management and maintenance of all common areas, including the active recreation amenities. 8. In the event, that major changes and revisions to the Site Plan occur in the finalization of the Site Plan contact the Department of Planning and Inspections. Examples include reorientation of buildings, relocation of site components like stormwater management areas, and increases in floor area. These changes may require resubmittal for review by the Development Advisory Committee, Planning Commission, or other agencies and commissions making recommendations in regards to the plan. The Parks, Recreation, and Community Enhancement Committee shall submit to the Planning Commission a report detailing the recommendations as to the Recreation Area Plan. Attachments: Plan Set Sheets L1-L8* consisting of Planting Plans 1-3; Active Recreation Plans 1-3; planting Notes & Details, Active Recreation Notes & Details last updated September 4, 2012. *Plan Set Sheets L1-L8 are available as paper copies should Committee members desire this format. Contact the Planning Office at 736-7196.

PLANT LIST KEY BOTANICAL NAME COMMON NAME SPACING QTY. SIZE SHEET L1 DECI DUOUS TREES ARS Acer rubrum 'Red Sunset' Red Sunset Maple 11 1 3/4" - 2" cal. AS Acer saccharum 'Green Mountain' Sugar Maple 23 1 3/4" - 2" cal. CC Cercis canadensis Eastern Red Bud 4 5 - 6' ht. CF Cornus florida 'Cherok ee Princess' Pink Flowering Dogwood 4 5 - 6' ht. CJ Cercidiphyllum japonicum Katsura Tree 6 1 3/4" - 2" cal. GS Gleditsia tria. Inermis 'Shademaster' Shademaster Honeylocust 16 1 3/4" - 2" cal. MV Magnolia virginiana Sweetbay Magnolia 18 5 - 6' ht. PK Prunus serrulata 'Kwanzan' Kwanzan Cherry 5 5 - 6' ht. QA Quercus alba White Oak 7 1 3/4" - 2" cal. QPA Quercus palustris Pin Oak 3 1 3/4" - 2" cal. QP Quercus phellos Willow Oak 13 1 3/4" - 2" cal. QS Quercus shumardii Shumard Oak 5 1 3/4" - 2" cal. ZS Zelk ova serrata 'Green Vase' Green Vase Zelkova 8 1 3/4" - 2" cal. ZV Zelk ova serrata 'Village Green' Village Green Zelkova 27 1 3/4" - 2" cal. EVERGREEN TREES CR Cryptomeria japonica Japanese Cryptomeria 3 5 - 6' ht. JV Juniperus virginiana Eastern Red Cedar 5 5 - 6' ht. PA Picea abies Norway Spruce 4 5 - 6' ht. TOTAL TREES 162 SHRUBS CA Clethra alnifolia Sweet Pepperbush 19 24"-30" ht. IG Ilex glabra Inkberry Holly 12 24"-30" ht. IV Ilex verticillata Winterberry Holly 17 24"-30" ht. IVM Ilex verticillata (male) Male Winterberry Holly 1 24"-30" ht. IT Itea virginica Virginia Sweetspire 13 24"-30" ht. VD Viburnum dentatum Arrowwood Viburnum 19 24"-30" ht. TOTAL SHRUBS: 81

PLANT LIST KEY BOTANICAL NAME COMMON NAME SPACING QTY. SIZE SHEET L2 DECI DUOUS TREES SHRUBS ARS Acer rubrum 'Red Sunset' Red Sunset Maple 9 1 3/4" - 2" cal. CA Clethra alnifolia Sweet Pepperbush 6 24"-30" ht. AS Acer saccharum 'Green Mountain' Sugar Maple 4 1 3/4" - 2" cal. IV Ilex verticillata Winterberry Holly 16 24"-30" ht. AM Amelanchier canadensis Serviceberry 12 5 - 6' ht. IVM Ilex verticillata (male) Male Winterberry Holly 2 24"-30" ht. BN Betula nigra 'Heritage' Heritage River Birch 6 5 - 6' ht. IT Itea virginica Virginia Sweetspire 13 24"-30" ht. CF Cornus florida 'Cherok ee Princess' Pink Flowering Dogwood 17 5 - 6' ht. VD Viburnum dentatum Arrowwood Viburnum 9 24"-30" ht. CT Crataegus viridis 'Winter King' Winter King Hawthorn 1 1 3/4" - 2" cal. GH Gleditsia tria. Inermis 'Halk a' Halka Honeylocust 6 1 3/4" - 2" cal. TOTAL SHRUBS 46 MV Magnolia virginiana Sweetbay Magnolia 2 5 - 6' ht. NS Nyssa sylvatica Black Tupelo 2 1 3/4" - 2" cal. QP Quercus phellos Willow Oak 11 1 3/4" - 2" cal. QPA Quercus palustris Pin Oak 4 1 3/4" - 2" cal. QS Quercus shumardii Shumard Oak 3 1 3/4" - 2" cal. TD Taxodium distichum Bald Cypress 3 1 3/4" - 2" cal. TT Tilia tomentosum 'Green Mountain' Green Mountain Linden 4 1 3/4" - 2" cal. ZS Zelk ova serrata 'Green Vase' Green Vase Zelkova 5 1 3/4" - 2" cal. EVERGREEN TREES JV Juniperus virginiana Eastern Red Cedar 7 5 - 6' ht. PA Picea abies Norway Spruce 11 5 - 6' ht. PG Picea glauca White Spruce 1 5 - 6' ht. PS Pinus strobus Eastern White Pine 4 5 - 6' ht. TOTAL TREES: 112

PLANT LIST KEY BOTANICAL NAME COMMON NAME SPACING QTY. SIZE SHEET L3 DECI DUOUS TREES AO Acer rubrum 'October Glory' October Glory Red Maple 5 1 3/4" - 2" cal. AS Acer saccharum 'Green Mountain' Sugar Maple 2 1 3/4" - 2" cal. AM Amelanchier canadensis Serviceberry 1 5 - 6' ht. BN Betula nigra 'Heritage' Heritage River Birch 4 5 - 6' ht. CT Crataegus viridis 'Winter King' Winter King Hawthorn 3 1 3/4" - 2" cal. MV Magnolia virginiana Sweetbay Magnolia 2 5 - 6' ht. QPA Quercus palustris Pin Oak 5 1 3/4" - 2" cal. TD Taxodium distichum Bald Cypress 3 1 3/4" - 2" cal. TT Tilia tomentosum 'Green Mountain' Green Mountain Linden 9 1 3/4" - 2" cal. EVERGREEN TREES PA Picea abies Norway Spruce 3 5 - 6' ht. TOTAL TREES: 37 SHRUBS IV Ilex verticillata Winterberry Holly 6 24"-30" ht. IVM Ilex verticillata (male) Male Winterberry Holly 1 24"-30" ht. TOTAL SHRUBS: 7

FILTER STRIP & BIORETENTION AREA SEED MIX: COMMON NAME SCIENTIFIC NAME SEEDING RATE Big Bluestem Andropogon gerardii 4 LB/AC Smooth Bromegrass Bromus inemnis 9 LB/AC Redtop Agrostis alba 3 LB/AC Perennial Rye Lolium perenne 15 LB/AC Creeping Red Fescue Festuca rubra 9 LB/AC Kentucky Blue Grass Poa pratensis 15 LB/AC Creeping Bentgrass Agrostis stolonifera 4 LB/AC Annual Rye** Lolium multiflorum 8 LB/AC 67 LB/AC ** NOTE: Only use Annual Rye during initial stabilization in first growing season.

Status of FY-12 CDBG Projects U Monthly statistics for the month of October 2012 Sub-recipient agreements have been executed and the following projects are underway. CDBG FY12 Projects Homeownership Assistance Program CDBG funds will be used to provide down payment and closing cost to first time homebuyers who purchase properties in the City. MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter. MHDC Emergency Home Repair Project CDBG funds will be used to assist very low income homeowners with emergency home repairs to eliminate severe housing conditions that constitute health and safety hazards. NCALL Research CDBG funds will be used for foreclosure prevention and pre-purchase homeownership counseling services to Dover residents. Serenity Place CDBG funds will be used for the reconstruction of a treatment facility for persons who suffer from substance abuse that was destroyed in a fire. Elizabeth W. Murphey School CDBG funds will be used to install a geothermal heating system in one of the facilities that services children that are at risk for homelessness. Neighborhood Stabilization Program (NSP) The city was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualifying families. A total of $1,290,492 has been expended on the acquisition and renovations for 10 properties. The remaining balance of $136,247 will be utilized for renovations and acquisition. Seven properties have been sold, two are for sale, and one is a rental that serves persons with disabilities. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (for sale)

1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (for sale) 110 Thames Drive (sold)

Parks, Recreation, and Community Enhancement 10/8/2012 Status of FY-12 Program Funds Spent - Fiscal Year 7/1/12- 6/30/13 2012 Grant Projects Project Details Total Grant Funds Expended Unencumbered Balance Downpayment and Homeownership Assistance Program closing cost assistance to $40,000 $0 $40,000 first time homebuyers housing counseling and NCALL Reaearch $7,803 $0 $7,803 foreclosure prevention Funding for utility and Dover Interfaith Mission to Homeless $27,500 $0 $27,500 lease cost Reconstruction of a Serenity Place $30,000 $0 $30,000 treatment facility MHDC Emergency Home Repairs Emergency home repairs $35,000 $0 $35,000 Installation of geothermal Elizabeth W. Murphey School $32,782 $0 $32,782 heating system MHDC Housing Rehabilitation rehabilitation of owner $52,782 $0 $52,782 Program occupied homes Total $225,867 $0 $225,867