Regular Council Packet MM

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, October 11, 2021 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/hy1fc9 Event number: 2333 744 1700 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis Louden PLEDGE OF ALLEGIANCE - Councilman Neil ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Page 1

REGULAR CITY COUNCIL MEETING - October 11, 2021 PAGE 2 PUBLIC HEARING 1. Annexation/Rezoning Request of Property Located at 633 Persimmon Tree Lane, Owned by Dover Indoor Tennis, Inc. A. Public Hearing - Zoning Classification Property located at 633 Persimmon Tree Lane, consisting of 3.1707 +/- acres, owned by Dover Indoor Tennis, Inc. This property is currently zoned AR - Agricultural Residential District (Kent County zoning classification) and the proposed zoning is RC - Recreational and Commercial Zone (City of Dover zoning classification). (Tax Parcel: LC-00-058.00-01-32.00-000; Planning Reference: AX-21-03; Council District 3) B. Adoption of Annexation Resolution No. 2021-24 C. Final Reading/Adoption of Rezoning Ordinance #2021-16 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of August 9, 2021. The ordinance is available on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. (1) An Ordinance Amending the zoning Ordinance and zoning Map of the City of Dover by Changing the Zoning Designation of Property Located at 633 Persimmon Tree Lane CONSENT AGENDA ADOPTION OF MINUTES 2. Regular Council Meeting of September 27, 2021 COMMITTEE REPORTS 3. Council Committee of the Whole Report - September 28, 2021 Utility Committee 4. Evaluation of Bids - Inflow and Infiltration Evaluation (Jason Lyon, Director of Water and Wastewater) (Committee recommendation: Award the contract to Reybold Construction Technologies, LLC, for the City of Dover, Inflow and Infiltration Removal Project, Bid #22-0003WW, for the amount of $488.914.50) Legislative, Finance, and Administration Committee 5. United Way - Request for American Rescue Plan Act (ARPA) Funds (Michelle A. Taylor, President and Chief Executive Officer, United Way) (Committee recommendation: Refer to staff for qualification of supplemental ARPA appropriation) Page 2

REGULAR CITY COUNCIL MEETING - October 11, 2021 PAGE 3 6. Discussion - Weatherization and Maintenance of the Post Office Building at 55 Loockerman Plaza (Matt Harline, Interim City Manager) (Committee recommendation: Approval for weatherization of the Post Office Building at 55 Loockerman Plaza and to conduct an environmental assessment and structural engineering report up to $30,000) 7. Sale and Disposition of Excess Real Property (Matt Harline, Interim City Manager) (Committee recommendation: Approval of staff’s recommendation to approve the exception to donate 131 North Kirkwood Street to a nonprofit organization) (Committee recommendation: Approval of staff’s recommendation to donate 145 North Ann Avenue to a nonprofit organization) Safety Advisory and Transportation Committee 8. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects (Dave Hugg, Planning and Community Development Director) (Committee recommendation: Approval of the 2021 Transportation Prioritization List) (Committee recommendation: Recommend funding, as recommended by the Metropolitan Planning Organization (MPO) for the Garrison Oak SR-1 Connector to the State for approval in the next General Assembly) Utility Committee (Informational Items) 9. Update on Cross Connection Control Program (Jason Lyon, Director of Water and Wastewater and Kate Mills, Water Production Manager) Safety Advisory and Transportation Committee (Informational Items) 10. Update on Police Chief's Advisory Committee for 2021 (Thomas Johnson, Police Chief) MONTHLY REPORTS - AUGUST 2021 11. City Assessor's Report 12. City Council’s Community Enhancement Fund Report 13. City Manager’s Report 14. City Planner's Report 15. Controller/Treasurer's Budget Report 16. Police Chief's Report APPOINTMENTS RECOMMENDED BY CITY COUNCIL 17. 2021/22 Staff Appointment - Melanie S. Patterson - Assistant Controller/Treasurer Page 3

REGULAR CITY COUNCIL MEETING - October 11, 2021 PAGE 4 APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN 18. Silver Lake Commission - Two - Year Term to Expire June 2021 A. Kathleen Marie Doyle (to fill the expired term of Zachary C. Carter) B. Welton N. Satchell (to fill the expired term of Lyle Allen Jones) 2020/21 ANNUAL COMMITTEE APPOINTMENTS - COUNCIL COMMITTEE OF THE WHOLE SUBCOMMITTEES - RECOMMENDED BY COMMITTEE CHAIRS (DEFERRED DURING THE ANNUAL MEETING OF MAY 10, 2021) 19. Safety Advisory and Transportation Committee - Chanda P. Jackson (Recommended by Chairman Taylor) RESOLUTIONS 20. Resolution No. 2021-25 - Authorizing Signatures for Banking Services on Behalf of the City of Dover - Controller/Treasurer, Assistant Controller/Treasurer, Assistant Treasurer, and Interim Assistant Treasurer ITEMS NOT ON THE CONSENT AGENDA 21. First (1st) District Council Vacancy - Term to Expire May 8, 2023 ORDINANCES FIRST READING REFERRAL - The First Reading is offered on the Proposed Ordinance. It is recommended for referral to the Utility Committee on October 26, 2021; the Planning Commission for a public hearing on November 15, 2021 and that a Public Hearing before City Council be set for December 13, 2021 at 6:30 p.m., at which time the Final Reading and Council action will take place. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. 22. Ordinance #2021-23 – Annexation Clarification Amending the Zoning Ordinance and Zoning Map of the City of Dover by Annexing the segments of right-of-way in the vicinity of Tax Parcels: ED-05-067.00-02-53.00-000 and ED-05-067.00-02-56.00-000. The rights-of-way, known as portions of Raymond Street (aka Jason Street), Railroad Avenue, and Grove Street and identified on a plan titled “Plot of Land Belonging to The College Settlement Company,” dated 1899, have a total area of 1.6791+/- acres. Annexation Areas: Area 1: Right-of-way segment of Raymond Street (aka Jason Street) from Mishoe Street to Railroad Avenue at the railroad corridor. Width of 35 feet. Area Size: 0.6447 acres +/- (28,084 SF); Area 2: Right-of-way segment of Railroad Avenue from Raymond Street and extending north approximately 1090.24 feet parallel to the railroad corridor. Width of 35 feet. Area Size 0.8737 acres +/- (38,057 SF); Area 3: Right-of-way segment of Grove Street from Raymond Street and extending north approximately 200 feet to previously abandoned portion of Grove Street. Width of 35 feet. Area Size: 0.1607 acres+/- (7,000SF). (Planning Reference: AX-21-04; Council District 4). Page 4

REGULAR CITY COUNCIL MEETING - October 11, 2021 PAGE 5 FINAL READING - The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of September 27, 2021. The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." 23. Ordinance #2021-20 - Amending Chapter 102 - Taxation, Article VI - Exemptions; Board of Assessment Appeals, Section 102-183 - Tax exemption for senior citizens and Section 102-184 - Tax exemption for disabled citizens INTERIM CITY MANAGER’S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING Page 5

Item #1. City of Dover PETITION TO ANNEX AND REZONE PROPERTY Public Hearing Before the City Council on October 11, 2021 Recommendation from the Planning Commission Meeting of September 20, 2021 With Staff and Development Advisory Committee Review File Number: AX-21-03 Ordinance Number: 2021-16 Applicants: Dover Indoor Tennis, Inc. c/o Daniel D. Brengle Owner of Record: Dover Indoor Tennis, Inc. Property Address: 633 Persimmon Tree Lane Dover DE Tax Parcel ID #: ED-00-058.00-01-32.00-000 Lot Size: 3.1707 acres (138,115.69 SF) Present Zoning: AR (Agricultural Residential Zone) Proposed Zoning: RC (Recreation and Commercial Zone) Comprehensive Plan Category 2: Priority Annexation Areas Designation: Comprehensive Plan Residential Low Density* Land Use Designation: *A Minor Variation was granted to revise Land Use Designation to Commercial - Entertainment Present Use: Tennis Club Proposed Use: Tennis Club Utility Availability: Electric: 633 Persimmon Tree Lane is currently served by City of Dover Electric. Water and Sanitary Sewer: 633 Persimmon Tree Lane is not currently served by the City of Dover Water or Sanitary Sewer. Water service is available; however, it is approximately 150 feet away from the southwest property line of this parcel on the southern side of Persimmon Tree Lane. The Developer would be required to extend the water main to their property. Sanitary Sewer is available; however, it is approximately 350 feet away Page 6

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 2 from the southwest property corner, on Kurt Drive. The developer would be responsible for extending the sanitary sewer main from Kurt Drive to the property. Installation of utilities will require DelDOT approval. The property owner is responsible for any and all costs associated with extending and providing service to the proposed development including extending and tapping the water main, extending and tapping the sewer main, paying impact fees and obtaining permits. Planning Commission The Applicants have expressed interest in annexing into the Recommendation: City as they weigh the potential of the expansion of the Tennis Club and the need to connect to City Sewer and/or Water. There was a Public Hearing held by the Planning Commission on September 20, 2021, where representatives of the application spoke regarding the proposed annexation and rezoning and about the history of the Tennis Club. The Planning Commission then closed the Public Hearing and voted in favor of the annexation with a proposed RC zoning with seven (7) votes in favor and no votes in opposition (one member absent and one new member observing). I. Summary This application is for the Annexation and Rezoning of the property at 633 Persimmon Tree Lane, Dover. It is a parcel of land totaling 3.1707 acres or 138,115.69 SF +/-. The owner of record is Dover Indoor Tennis, Inc. Tax Parcel: LC-00-058.00-01-32.00-000. II. Existing Property The property is located on the north side of Persimmon Tree Lane and approximately 200 feet east of Kurt Drive. The boundary of the City of Dover surrounds the parcel on the north and west sides. The property includes an existing 27,977 SF building which houses indoor tennis facilities and an associated parking lot. The property is currently zoned AR (Agricultural Residential Zone) in Kent County. The owner would like to expand the operation with outdoor courts in the future and therefore, would like to connect to City Utilities. III. Surrounding Land Uses To the north and west of the property is a parcel owned by the Dover Downs International Speedway Inc. and used as campgrounds for the races and events like Firefly Music Festival. To the east of the property is a single-family dwelling and a large agricultural field. To the south across Persimmon Tree Lane are additional single-family dwellings. The properties to the south and east are not within the City of Dover boundaries. Page 7

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 3 IV. Comprehensive Plan In the 2019 Comprehensive Plan, the Map 13-1: Potential Annexation Areas identifies the property in the Category 2: Priority Annexation Areas. The Growth and Annexation Plan Chapter (Chapter 13) notes that “Lands in this category are on the periphery of the City, and in many cases close gaps or holes in what would appear to be the orderly limits of the City. Many of these areas help to round out City boundaries. In some cases, owners of these parcels have expressed interest in annexation. In other cases, these parcels would provide for logical extension of City services and utilities.” The Comprehensive Plan also sets the review criteria for the review of zoning for parcels being proposed for annexation. Chapter 13, page 13-9 notes that the Zoning Review may include: • Proposed zoning be in compliance with the land use category shown on Map 13-2 and used in conjunction with Table 12-1: Land Use and Zoning Matrix; • Character and compatibility of the surrounding land uses and properties; • The street type and capacity serving the property; • Environmental concerns and conditions that may influence land use and zoning; • Market concerns and conditions; • The compatibility with the overall goals of the Comprehensive Plan. Map 13-2: Potential Land Use for Annexation Areas identifies the Land Use for this property to be Residential Low Density. As part of the Land Development Plan, Table 12-1: Land Use and Zoning Matrix specifies that the following zones are compatible with this land use classification of Residential Low Density. R-20 (One Family Residence) R-15 (One Family Residence) R-10 (One Family Residence) R-8 (One Family Residence) R-7 (One Family Residence) C-1 (Neighborhood Commercial) None of these zoning districts are compatible with the existing and proposed continued use of the property as a tennis club. The One Family Residence Zone would allow for annual “membership clubs” would be similar to the existing use; however, it limits activities to members and guests and other operation parameters. A Minor Variation for the amendment to Map 13-2: Potential Land Use for Annexation Areas was requested. V. Minor Variation Request (Approved) A Minor Variation Request was submitted as part of the Annexation Application. The Minor Variation Request was to amend Map 13-2: Potential Land Use for Annexation Areas to change the Land Use from Residential Low Density to Commercial - Entertainment. As part of the Land Development Plan, Table 12-1: Land Use and Zoning Matrix specifies that the following zones are compatible with the Commercial – Entertainment land use classification. RC (Recreational and Commercial Zone) Page 8

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 4 IO (institutional and Office) The Change in Land Use would be consistent with the neighboring properties within the City boundary and would allow for the Recreational and Commercial Zoning (RC), also consistent with the neighboring property to the north and west. The Minor Variation Request was submitted to the Office of State Planning Coordination and approved on August 25, 2021. See attached letters. VI. Request for RC (Recreational and Commercial Zone) The applicant has requested the zoning of RC (Recreational and Commercial Zone). The types of permitted uses in the RC (Recreational and Commercial Zone) are given in Article 3 §18 of the Zoning Ordinance. See the following Code excerpt: Article 3 Section 18. – Recreational and commercial zone (RC). 18.1 Uses permitted. No building or premises shall be used and no building shall be erected which is arranged, intended or designed to be used, in whole or in part, for any purpose except the following: (a) Public and private parks and playgrounds. (b) Athletic fields. (c) Sports stadiums and arenas. (d) Public and private swimming pools and clubs. (e) Miniature golf courses and pitch and putt golf courses. (f) Golf or baseball driving ranges. (g) Golf courses and country clubs. (h) Casinos (i) Hotels, motels and restaurants. (j) Auto, horse and motorcycle racetracks. (k) Indoor and/or outdoor recreation and amusement establishments. (l) A temporary outdoor activity, such as a fair, circus, carnival, bazaar, music festival, or other outdoor event, subject to the following requirements: (1) Permit required. A temporary outdoor activity permit shall be required. Such permit may be issued for a calendar year, provided that any changes to the permit are reviewed and approved by the department of planning and inspections. (2) Plan required. The owner shall submit a plan to the department of planning and inspections showing the layout for the temporary activity a minimum of 30 days prior to the event, including the location of all existing structures and any proposed temporary structures, including but not limited to stages, tents, trailers, and temporary buildings. The permit application must address water supply, wastewater disposal, sanitation, erosion and sediment controls, and maintenance of traffic as it relates to any city streets. The permit shall include any other pertinent information deemed appropriate by the department director for this permit. (3) Fees. A fee for the temporary activity permit shall be in accordance with Appendix F—Fees and Fines. (4) Parking. The application for the temporary activity permit shall include a plan delineating the proposed parking area(s), number of parking spaces, ingress and egress to the parking area, and any other pertinent information deemed appropriate for the permit. (5) Noise. The use of loud speakers and other amplification systems outdoors shall be prohibited between 12:00 a.m. and 7:00 a.m. on Monday through Friday and between 2:00 a.m. and 9:00 a.m. on Saturday and Sunday. Page 9

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 5 (6) Documentation of approval. The director of planning and inspections may require documentation of approval for outside agencies having jurisdiction over such activity including but not limited to the Delaware Division of Public Health, Department of Transportation, and the Dover Police Department. (7) Discharge of substances. No activity associated with a temporary outdoor activity shall be permitted to discharge any substance, including but not limited to wash water, to any storm drain, storm water management area, drainage ditch, or other water conveyance system. (m) Temporary camping areas. Temporary camping areas shall be permitted subject to the following requirements: (1) Permit required. Property owners wishing to provide more than five camping sites shall apply for a permit from the planning and inspections department. Such permit shall be valid for the calendar year in which it is issued. Any changes to the permit shall be approved by the department of planning and inspections. (2) Fees. Fees for the permit and/or amendments to the permit will be charged in accordance with Appendix F—Fees and Fines. (3) Diagram required. Prior to issuance of a permit, the property owner or his/her agent must submit a legible diagram of the camping area to the department of planning and inspections. The diagram shall include: i. Identification of camping areas and indicate whether each area will be utilized for tent camping or recreational vehicle camping. ii. Emergency access, drive aisles, entrance(s) and exit(s). iii. Number of proposed recreational vehicles or tents to be permitted in each camping area. iv. Location of power lines. v. Location of restroom facilities. vi. The period of time for which the permit is requested. (4) Distance from power lines. No camping sites shall be permitted within 25 feet of power lines as measured from the center of the utility pole. Vertical extensions from camping sites shall not be closer than 25 feet to power lines as measured from any point on the vertical extension. (5) Tent placement in relation to vehicles. Tent camping sites shall be laid out to avoid the location of tail pipes, generators, and other carbon monoxide sources near tent placement. The fire marshal or other city code official shall have the authority to require that vehicles and/or tents be relocated to avoid the danger of carbon monoxide entering tents. (6) Restrooms and shower facilities required. Tent camping areas shall be required to include temporary or permanent restrooms and shower facilities. (7) Parking recreational vehicles. Recreational vehicles shall not be parked closer than ten feet to other recreational vehicles, buildings, or other structures, as measured from the long side of the vehicle; nor closer than two feet from other recreational vehicles, buildings, or other structures, as measured from the front or rear of the vehicle. The required ten feet shall exclude any bump-outs or other protrusions from the side of the vehicle. Any exceptions to this shall be subject to review by the fire marshal upon the determination that the safety objectives of this subsection are achieved. (8) Drive aisles. Camping areas shall have drive aisles constructed of drivable surfaces engineered to hold the weight of recreational vehicles, fire equipment, and other emergency response equipment in all types of weather. Crushed stone or gravel surfaces shall be permitted for such drive aisles. (9) Residential buffering. Any camping area abutting a residential use shall be buffered by a landscape buffer of evergreen trees of a minimum height of six feet tall and an opaque fence of six feet tall. Page 10

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 6 (10) Change approval. Any changes to the approved layout of temporary camping areas shall be approved by the department of planning and inspections. (11) Discharge of substances. No activity associated with any camping area shall be permitted to discharge any substance, including but not limited to wash water, to any storm drain, storm water management area, drainage ditch, or other water conveyance system. 18.2 Conditional uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Outdoor and drive-in theaters, provided that adequate screening is installed to shield all adjacent properties and public streets and alleys from the glare of lights from the parking areas. (b) Airports and facilities incident to aviation. (c) Livery stables and riding academies, provided that the corrals shall be at least 200 feet from any dwelling, school, church, eating place and intermittent or running, natural or artificial watercourses. 18.3 Accessory uses. The following uses shall be permitted accessory to other permitted uses on a lot. (a) Accessory uses customarily incident to the principal use and any other necessary to the operation of the principal permitted use located on the same premises therewith shall also be a permitted use. 18.4 Performance standards. All uses are subject to performance standards as set forth in article 5, section 8.1. 18.5 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all permanent structures and prior to the issuance of certificates of occupancy for any change of use. VII. Recommendation of Planning Staff: Staff recommends the annexation of the property at 633 Persimmon Tree Lane and its rezoning to RC (Recreational and Commercial Zone) be approved as submitted. The subject property is in the City’s Annexation Plan of the 2019 Comprehensive Plan as Category 2: Priority Annexation Areas with a Land Use Classification as Residential Low Density. A Minor Variation Request was submitted to and approved by the Office of State Planning Coordination to revise the Land Use Classification to be Commercial – Entertainment. The RC zoning is consistent with the development in the area and is consistent with the Land Use Classification of Commercial Entertainment. The RC zoning is appropriate for the current use of the property as an Indoor Recreation Establishment and is consistent with immediately adjacent zoning. This recommendation is being made without the benefit of hearing the comments of surrounding landowners and residents. A Public Hearing is required on this matter and the Planning Commission should give those comments consideration. The parcel does not meet the minimum area bulk requirements of 5 acres for the RC zoning. The lot is existing and meets the minimum lot width of 250 feet and is 35 feet shy of meeting the minimum lot depth of 400 feet. The building on the property will also not meet the rear and side yard setbacks, but if the property is annexed the lot and building placement would be considered legal nonconforming. The use of the building as an Indoor Recreation Establishment would be conforming. Zoning Ordinance, Article 7 Section 1 Nonconforming Buildings and Uses addresses development activity in these situations. Page 11

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 7 Recommendation of Planning Commission: The application was represented by Brian Turner and Terrance Hester of Mountain Consulting on behalf of the applicant and Mr. Daniel Brengle a representative of Dover Indoor Tennis, Inc. Following a Public Hearing on September 20, 2021, where no members of the public who spoke regarding the proposed annexation and rezoning, the Planning Commission voted in favor of the annexation with the proposed RC zoning (Recreational and Commercial Zone) with seven (7) votes in favor and no votes in opposition (one member absent and one observing). See excerpt of Draft Meeting Minutes of the Planning Commission Meeting. Submission of Plan of Services As required by 22 Delaware Code §101, a Plan of Services has been submitted to the Office of State Planning Coordination. A copy of the Plan of Services form and Attachment List is included as well as a copy of the Letter of Approval (of the Plan of Services) from the Office of State Planning Coordination. A copy of the full Plan of Services submission with all attachments is on file with the Planning Office. ADVISORY COMMENTS TO THE APPLICANT 1) From the agency comments received, it appears that ability to provide City water and sewer is feasible due to the proximity to existing infrastructure along Persimmon Tree Lane west of the subject site. It would be the property owner’s responsibility to cover all costs associated with extending and providing services to the existing building. 2) Upon annexation into the City of Dover, the property will be subject to the provisions of the Dover Code of Ordinances. This includes procedures such as review processes for plans and permits for construction activities, licenses, occupancy permits, etc. 3) Any future development plans are subject to review by the Planning Office and the Development Advisory Committee (D.A.C.). If the extent of the development warrants review by the Planning Commission a public hearing date will be set, and Planning Commission may grant Conditional Approval. All comments from the D.A.C. shall be addressed prior to Final Plan Approval from the Planning Office. 4) The applicant shall be aware that approval of any Annexation & Rezoning application does not represent a Building Permit or other construction activity permit approval. A separate application submission showing all improvements is required before issuance of permits by the City of Dover. 5) Regarding connection to City services (water and/or sanitary sewer) the applicant must contact the City’s Department of Water & Wastewater for procedures, permitting and impact fees. Attachments: • Zoning Map Exhibit AX-21-03 • DAC Comments: Department of Public Works, Department of Water/Wastewater, Office of the Fire Marshal, DelDOT, and Kent Conservation District • Excerpt of Draft Minutes from September 20, 2021 Planning Commission Meeting Page 12

Item #1. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane Planning Commission Recommendation Report of September 20, 2021 Page 8 • Municipal Annexation Plan of Services Form with Attachment List and Letter of Approval • Submission packet and Letter of Approval for the Minor Variation of the 2019 Comprehensive Plan Page 13

City of Dover Application No.: AX-21-03 Item #1. Department of Planning & Inspections RC Site Ln e e Tr olla on nd C H m Cir t rs im im mon Pe P ers Kurt Dr RG-2 MH Jonathan D rD ve Ct Wea Moll y Primr r r P rim ton Dr Sut os r os e t D ll MH eC hele Mic M Dr Dr cG in nis Farra Dr r Tile: Lands of Dover Indoor Tennis Inc. Ordinance #: 2021-16 Addresses: 633 Persimmon Tree Lane Parcel ID: ED-00-058.00-01-32.00-000 Legend Existing Zoning: AR Agricultural Residential Zone Proposed Zoning: RC Recreational and Commercial Zone Subject Property Owner: Dover Indoor Tennis Inc. Dover Boundary Date: 07/30/2021 Zoning « Dover Parcels 0 195 390 780 Feet Kent County Parcels Page 14

Item #1. CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: SEPTEMBER 1, 2021 APPLICATION: Lands of Indoor Tennis, Inc. at 633 Persimmon Tree Lane FILE #: AX-21-03 REVIEWING AGENCY: City of Dover Department of Public Works CONTACT PERSON: Sharon J. Duca, P.E. CONTACT PHONE #: 302-736-7025 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: STORMWATER / STREETS / SANITATION 1. None. GENERAL 1. Our office has no objection to the annexation of tax parcel LC-00-058.00-01-32.00-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: STORMWATER / STREETS / SANITATION / GENERAL 1. None. ADVISORY COMMENTS TO THE APPLICANT: STORMWATER / STREETS / SANITATION / GENERAL 1. None. IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE. Page 15

Item #1. CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: SEPTEMBER 1, 2021 APPLICATION: Lands of Indoor Tennis, Inc. at 633 Persimmon Tree Lane FILE #: AX-21-03 REVIEWING AGENCY: City of Dover Department of Water & Wastewater CONTACT PERSON: Jason A. Lyon, P.E., Director of Water & Wastewater CONTACT PHONE #: 302-736-7025 CONTACT PHONE #: jlyon@dover.de.us T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS WATER / WASTEWATER 1. Our office has no objections to the proposed annexation of tax parcel ED-00-076.05-01-01.00-000. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook. Impact fees will be applied to this property. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES WATER / WASTEWATER / GENERAL 1. None ADVISORY COMMENTS TO THE APPLICANT WATER / WASTEWATER 1. As per the Petition to Annex and Rezone Property, as heard by the Council Committee of the Whole, please find the following: a. 633 Persimmon Tree Lane is not currently served by the City of Dover Water or Sanitary Sewer. Water service is available; however, it is approximately 150 feet away from the southwest property line of this parcel on the southern side of Persimmon Tree Lane. The Developer would be required to extend the water main to their property. Sanitary Sewer is available; however, it is approximately 350 feet away from the southwest property corner, on Kurt Drive. The developer would be responsible for extending the sanitary sewer main from Kurt Drive to the property. Installation of utilities will require DelDOT approval. The property owner is responsible for any and all costs associated with extending and providing service to the proposed development including extending and tapping the water main, extending and tapping the sewer main, paying impact fees and obtaining permits. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE . Page 16

C F #1. AX-21-03 Item I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 09/01/21 D S O H V A E L R APPLICATION: Lands of Indoor Tennis Inc at 633 Persimmon Tree Ln FILE #: AX-21-03 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Proposal is an annexation and rezoning request 2. The installation of natural gas and LP gas meters, regulators, valves, and LP gas bottles shall be protected from impact damage by impact protection. Natural gas and LP gas meters, regulators, and valves located inside structures shall have impact protection, except when located in separate protected utility rooms. Dimensions of bollards. Bollards shall be a minimum of six-inch diameter filled with concrete. The bollard shall be set into the ground at a depth of at least 36 inches (three ft.) embedded in concrete at a minimum of 18 inches surrounding the bollard. The bollards must be a least 48 inches (four ft.) in height above the finish grade elevation. Any deviation of the stated requirements must be approved by the fire marshal and/or chief building inspector. The above dimensions shall serve as the requirement for installation; however, the fire marshal and/or chief building inspector shall have the authority to require more stringent dimensions to fit the needs of devices warranting impact protection. Color of bollards. Bollards should be of the following colors; yellow, amber or orange. All colors shall be of fluorescent or have a reflective coating. Any deviation of the stated requirements must be approved by the fire marshal and/chief building inspector. (City of Dover Code of Ordinances, 46-4) 3. Every house, building or structure used or intended for use as living quarters or as a place for conducting business, and having any wall facing or abutting any public or private street or alley, shall have displayed on that wall, in legible, easily read characters which are of contrasting color Page 17

Item #1. to the background, the proper street number for such house, building, or structure in accordance with the following: One-family and two-family residential structures, height, the number shall measure a minimum of four inches in height, location, the number shall be placed on the house above or to the left or right of the front entrance, color, the number shall be contrasting to the background color, Arabic numerals, all numbers shall be Arabic numerals. Multiple-family dwellings, measurements, the number shall measure a minimum of six inches when identifying individual apartments with exterior doors, and 12 inches when identifying buildings with apartment complexes where there are two or more buildings not assigned street addresses. Individual buildings with street addresses shall have numbers measuring six inches, location, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot, color, numbers shall be contrasting to the background color, Arabic numerals, all numbers used shall be Arabic numerals. Commercial, industrial and office buildings, height, the numbers shall measure a minimum of 12 inches in height, location generally, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot, property line or driveway, should the building be located far enough from a public or private road so that the numbers are not clearly visible from the street, then the street address shall also be posted on the property at or near the property line or driveway to said building, color; each building, numbers shall be contrasting to the background color and shall be placed on each building in the complex, Arabic numerals, all numbers used shall be Arabic numerals, Shopping centers. Shopping centers consisting of two or more stores shall have a tenant or suite number affixed to the front of the tenant space and on the outside of the rear door which corresponds with that tenant space. Numbers shall measure six inches in height. (City of Dover Code of Ordinances, 98-344) 4. If there is a sprinkler or fire alarm system, A lock box (Knox) containing any and all means necessary for fire department access shall be provided at the following occupancies: any occupancy that contains a fire alarm signaling system that is monitored off-site, or any occupancy that contains an automatic sprinkler system. (2015 Delaware State Fire Prevention Regulations 705, Chapter 5, 2.4) Secured key systems. When required; exemption. A secured key system shall be required for any new or existing building where a fire alarm or sprinkler system is being installed. It shall be the responsibility of the owner or occupant to keep a set of keys in the secured key box that are current to the locks of the protected occupancy. Buildings with 24-hour staffing or guard service shall be exempt from this subsection. Page 18

Item #1. Location. The secured key system shall be located as close to the main entrance as possible. Should the building design not allow the secured key system to be located by the main entrance, the fire marshal and fire chief shall come to an agreement as to an alternate location for the key box. A secured key system, once installed, shall not be obstructed from view or obstructed by any means that would delay the fire department access to the box. Required keys. Keys to be secured in the key box shall include keys to all points of ingress or egress, whether on the interior or exterior of the building, and keys to locked mechanical rooms, electrical rooms, elevator rooms, fire alarm and sprinkler controls and any area protected by automatic fire detection. Keys to individual residential apartment units are not required. Ordering responsibility. It shall be the responsibility of the general contractor to order the key box for new buildings. It shall be the responsibility of the owner or tenant to order the key box for existing buildings. Installation before testing. No acceptance test for sprinklers or fire alarms shall be conducted before the installation of a key box. (City Code of Ordinances 46-127) Knox Box to be mounted 6 feet above ground level ADDITIONAL / SPECIFIC REQUIREMENTS TO OBTAIN APPROVAL: 1. An annual fire and life safety inspection will be required 2. City of Dover business license and public occupancy license will be required APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed. Page 19

Item #1. CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O T =============================================================== APPLICATION: Lands of Indoor Tennis, Inc. (633 Persimmon Tree Lane) FILE#: AX-21-03 REVIEWING AGENCY: DelDOT CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: 1. No comment on the Annexation. 2. At such time the property further develops, it is expected that DelDOT Subdivisions will need to review and approve the development. 3. At such time, the developer should schedule a pre-submittal meeting to discuss. Page 20

Item #1. From: Owens, Katherine (DNREC) To: Melson-Williams, Dawn Subject: EXTERNAL: Staff DAC Meeting 9/1/2021 Date: Tuesday, August 31, 2021 4:28:33 PM WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dawn, I won’t be able to attend the Staff DAC meeting on 9/1. KCD has no objection and no comments to provide for the annexation request and rezoning request for Lands of Indoor Tennis, Inc. at 663 Persimmon Tree Lane. Sincerely, Kate Owens Stormwater Engineer katherine.owens@delaware.gov Direct: (302) 608 – 5380 Kent Conservation District 1679 S. Dupont Highway Dover, DE 19901 Office: (302) 608 – 5370 www.kentcd.org Page 21

Item #1. CITY OF DOVER PLANNING COMMISSION September 20, 2021 Excerpt from Meeting Minutes - Daft The Meeting of the City of Dover Planning Commission was held on Monday, September 20, 2021 at 7:00 PM as both an In-Person Meeting in City Hall and a Virtual Meeting using the phone/videoconferencing system WebEx. The Meeting Session was conducted with Chair Mrs. Maucher presiding. Members present in the room were Mr. Roach, Mrs. Maucher, Dr. Jones, and Mr. Baldwin. Those joining virtually were Mrs. Malone, Mrs. Welsh and Mrs. Lord. Mr. Hartman was absent, and Mr. Cooper was observing the meeting from the audience. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mrs. Tracey Harvey, Ms. Samantha Bulkilvish and Mrs. Kristen Mullaney. AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane - Public Hearing and Review of an Annexation Request and Rezoning Request for a parcel of land totaling 3.1707 acres +/- located at 633 Persimmon Tree Lane, Dover. The property is currently zoned AR (Agricultural Residential District) in Kent County. The proposed zoning is RC (Recreational and Commercial). The property is located on the north side of Persimmon Tree Lane and approximately 200 feet east of Kurt Drive. The annexation category according to Dover’s 2019 Comprehensive Plan is Category 2: Priority Annexation Areas and the land use designation is Residential Low Density. A Minor Variation to the Comprehensive Plan has been approved to change the land use to Commercial - Entertainment to allow for the RC (Recreational and Commercial) Zone at this location. The Owner of Record is Dover Indoor Tennis, Inc. Property Address: 633 Persimmon Tree Lane. Tax Parcel: LC-00-058.00-01-32.00- 000. Proposed Council District 3. Ordinance #2021-16. The first reading of this Annexation Request was August 9, 2021. Public Hearing before the Planning Commission is scheduled for September 20, 2021 and City Council on October 11, 2021. Representatives: Mr. Brian Turner, Mountain Consulting; Mr. Terrence Hester, Mountain Consulting; Mr. Daniel Brengle, representative of Dover Indoor Tennis, Inc. Ms. Bulkilvish stated that this application is for an annexation. It is a 3.1707-acre parcel located at 633 Persimmon Tree Lane. If you reviewed the 2019 Comprehensive Plan, this is an Annexation Area Category 2 and that is a Priority Annexation Area. The proposed Land Use Category for this parcel is Low Density Residential. After thorough discussion with the applicant and between the applicant and Staff, it was clear that the available zoning districts for that land use type, which included all of the residential districts and C-1 (Neighborhood Commercial Zone) were not appropriate for the current use. A Minor Variation was requested for a change in Land Use for that parcel to Commercial Entertainment. That Minor Variation request went through the Office of State Planning Coordination and was granted on August 25th. So that Minor Variation changing to the Land Use Classification of Commercial Entertainment allowed us to then request the zoning of RC (Recreational and Commercial Zone). The property is currently used as an indoor tennis facility and will continue to be used as that purpose with potential expansion in the future. Mr. Turner stated that Mr. Brengle is going to speak on behalf of the project. Excerpt of Planning Commission Meeting Minutes of September 20, 2021 Page 1 of 2 Page 22

Item #1. Mr. Brengle stated that Dover Indoor Tennis is an indoor tennis facility of 26,000 SF. They have been in business since 1970. It was founded by local tennis players who wanted a place to play in the wintertime. They rent courts to groups and individuals and they provide instruction for groups and individuals as well. Mr. Turner stated that they have received and reviewed the DAC comments. They are all straight forward in understanding and they don’t have any follow up questions at this time. Mrs. Maucher opened the public hearing and after seeing no one wishing to speak, closed the public hearing. Mrs. Welsh moved to recommend approval to City Council for application AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane that they accept the annexation of the property and its rezoning to RC (Recreational and Commercial Zone) and approve as submitted, seconded by Mrs. Malone and the motion was carried 7-0 with Mr. Hartman absent and Mr. Cooper observing in the audience. Mrs. Welsh voting yes; according to the recommendation of Planning Staff, this is an overdue annexation of the property to conform to the Comprehensive Plan and she feels that it needs to be done to move forward with the future of the City of Dover. Mrs. Malone voting yes; it is a reasonable request. Mr. Roach voting yes. Mr. Baldwin voting yes; based on the (minor)Variation Land Use qualification and Staff’s Report. Mrs. Lord voting yes. Dr. Jones voting yes; for reasons previously stated. Mrs. Maucher voting yes; based on DAC comments as well as the long history that the facility has. Excerpt of Planning Commission Meeting Minutes of September 20, 2021 Page 2 of 2 Page 23

Item #1. Municipal Annexation Plan of Services Pursuant to Title 22, Delaware Code, §101, any city or town proposing to extend its boundaries, irrespective of any municipal charter provisions, whether such extension is proposed by action of the General Assembly or pursuant to the provisions of a home rule charter, must submit a Plan of Services to the Office of State Planning Coordination. The Plan of Services must be received by our office for review and acceptance at least 20 working days prior to the final discretionary action taken by the municipal legislative body. Please review your charter to identify the final discretionary action for your particular jurisdiction. For example, in some municipalities, the act of voting to hold a special election obligates the jurisdiction to annex the property in advance, pending the outcome of the election. For your information, provisions of the Delaware Code applicable to annexations are attached at the end of the Plan of Services. ● If you complete the form electronically, the template will expand as you type. You must also send a signed original form through the regular mail. To submit attachments electronically, place your cursor in the area indicated at the end of the document and use the Insert function on your toolbar. ● A completed Plan of Services demonstrates the ability of your municipality to provide utilities and public services to the area proposed for annexation. We welcome the inclusion of supplemental materials that illustrate the character of the site, any proposed development, and the impact the proposed annexation will have on your community. ● The form and all attachments must be fully completed at the time of submission. The Plan of Services will not be reviewed unless all attachments have been provided. You can use the list below to be sure all attachments have been included with the Plan of Services. Attachment Checklist Locator map attached Annexation map from comprehensive plan attached Water facilities plan attached on file with OSPC Water provider letter attached not applicable Wastewater facilities plan attached on file with OSPC Wastewater provider letter attached not applicable Electric provider letter attached not applicable Police, Fire, EMS letters attached Current municipal budget attached on file with OSPC Current municipal audit attached on file with OSPC Annexation agreements attached not applicable Planning or Annexation Committee report attached Signatures of Mayor and Town Engineer attached NOTES: 1 Page 24

Item #1. MUNICIPAL ANNEXATION PLAN OF SERVICES 1. Property Information 1.1 Property name/description: Lands of Dover Indoor Tennis, LLC 1.2 Tax parcel identification number(s): ED-00-058.00-01-32.00-000 1.3 Address: 633 Persimmon Tree Lane City : Dover State: DE Zip code: 19901 1.4 Total acreage: 3.1707 1.5 Locator map which clearly shows the parcel(s) and demonstrates contiguity attached. 1.6 Annexation map from the certified municipal comprehensive plan which clearly indicates the location of the parcel(s) attached. 1.7 Name of petitioner for annexation: Dover Indoor Tennis c/o Daniel Bre Address: 163 S. Shore Drive City : Dover State: DE Zip code: 19901 1.8 Municipality name: Dover Contact person: Samantha Bulkilvish Address: 15 Loockerman Plaza City : Dover State: DE Zip code: 19904 Phone: 302-736-7196 E-Mail: sbulkilvish@dover.de.us 2. Planning Information 2.1 Is the property developed? Yes No 2.2 How is the property identified in the certified municipal annexation plan? Annexation area Short-term annexation area Long-term annexation area Other (define): Priority Annexation Area 2.3 What is the land-use designation in the certified municipal annexation plan? Residential 2.4 Current use: Indoor Tennis Facility - recreation Current county zoning: AR Agricultural Resident 2.5 Proposed use: Indoor Tennis Facility -recreation Proposed municipal zoning: RC Recreation/Com 2.6 Proposed density: N/A Maximum allowable density: 4.0 FAR 2.7 EDUs within current municipal boundaries: 23,181 EDU's Vacant acreage within current municipal boundaries: 1,601.53 Acres +/- 2.8 Utility/Service: Provider: Water On Site Well Wastewater transmission On Site Septic / Future City of Dover Wastewater treatment Kent County Electricity City of Dover Police City of Dover Fire Dover Fire Department EMS Kent County Road maintenance and repair State of Delaware/DelDOT Other: 2 Page 25

Item #1. 3. Abbreviated Plan of Services Indicate if any of the following conditions apply to the proposed annexation area and proceed to Section 9. If none apply, proceed to Section 4. The property is an enclave1 of five (5) acres or less. The property is ten (10) acres or less and more than 50% is within municipal boundaries. The property has been subdivided and fully developed and utilities and services are currently provided by the municipality. The property has been subdivided and fully developed and utilities/services are provided by the municipality or another public utility. The public utility must supply a letter of concurrence describing their ability to provide necessary services to the proposed annexation area. 4. Water System 4.1 Check here if the municipality will provide water to the proposed annexation area, attach relevant sections of the most recent water facilities plan and complete Items 4.2 through 4.7. If not, proceed to Item 4.8. 4.2 Current municipal system capacity (maximum gpd without capital expenditure): 4.3 Average municipal water usage (gpd): 4.4 DNREC permit allocation (gpd): DNREC permit #: 4.5 Estimated future water demand (gpd) within current municipal boundaries based on approved EDUs and full build-out of vacant acreage under current zoning: 4.6 Estimated future water demand for the proposed annexation area (gpd) based on EDUs for proposed density or maximum allowable density under the proposed zoning: 4.7 If the current infrastructure cannot meet the estimated demand of the proposed annexation area, indicate how this will be addressed: 4.8 If the municipality does not provide water, attach statement(s) from the water provider indicating their ability to serve the proposed annexation area and briefly describing system capacity and capital improvements needed to support either the proposed density or maximum allowable density under the proposed zoning. The provider should detail specific phasing plans or other special arrangements needed to supply service to the annexation area. letter attached 5. Wastewater System 5.1 Check here if the proposed annexation area will be served by a public wastewater system and complete Items 5.2 through 5.8. If not, complete Items 5.8 and 5.9. 5.2 Check here if the municipality will transmit and treat wastewater from the proposed annexation area, attach relevant sections of the wastewater facilities plan, and complete Items 5.3 through 5.8. Check here if the municipality will transmit wastewater to another treatment operator and proceed to Item 5.9. Check here if wastewater will be transmitted and treated by another treatment operator and proceed to Item 5.9. 5.3 Current municipal treatment capacity (daily maximum gpd without capital expenditure): 5.4 Current municipal average wastewater flow (gpd): 5.5 DNREC permitted discharge (gpd): 5.6 Estimated future wastewater demand (gpd) within current municipal boundaries based on approved EDUs and full build-out of vacant acreage under current zoning: 3 Page 26

Item #1. 5.7 Estimated future wastewater demand for proposed annexation area (gpd) based on EDUs under the proposed density or maximum allowable density under the proposed zoning: 5.8 Describe any municipal or developer funded infrastructure improvements necessary to transmit and/or treat waste from the proposed annexation area. 5.9 If the municipality does not provide wastewater transmission and/or treatment, attach statement(s) from the wastewater service provider and/or treatment operator indicating their ability to serve the proposed annexation area and briefly describing system capacity and capital improvements needed to support either the proposed density or maximum allowable density under the proposed zoning. The provider should detail specific phasing plans or other special arrangements needed to supply service to the annexation area. letter attached 6. Electricity 6.1 Check here if the municipality will provide electric service to the proposed annexation area and complete Items 6.2 and 6.3. If not, proceed to Item 6.4. 6.2 Date of the most recent municipal electrical facilities plan: 6.3 Describe electrical upgrades underway or planned within the next 5 years for the proposed annexation area: 6.4 If electrical service is to be provided by another jurisdiction or a public utility regulated by the Delaware Public Service Commission, attach a statement from the provider indicating their ability to serve the proposed annexation area and briefly describing phasing plans or special arrangements needed to support either the proposed density or maximum allowable density under the proposed zoning. letter attached 7. Public Safety 7.1 Public safety and other non-municipal authorities are obligated to serve their territories and are to be notified of proposed annexations. Attach copies of notification letters and any responses to and from non-municipal police, fire, EMS, county or other authorities having jurisdiction in the proposed annexation area. letters attached 8. Fiscal Information 8.1 Attach a copy of the municipality’s current fiscal year budget. budget attached budget on file with Office of State Planning Coordination budget not available; the fiscal management practices of the municipality are described as follows : 8.2 Attach a copy of the most recent audit prepared for the municipality. audit attached audit on file with Office of State Planning Coordination audit not available 8.3 If applicable, attach copies of any annexation agreement(s) with owners, potential buyers or developers, and/or service providers pertaining to the proposed annexation area. agreement(s) attached not applicable 8.4 If applicable, use the following table to indicate the source of funds to construct infrastructure necessary to develop the annexation area to either the proposed density or maximum allowable density under the proposed zoning. not applicable 4 Page 27

Item #1. Page 28

Item #1. 1 The Office of State Planning Coordination has final discretion and is available to help your municipality evaluate whether specific parcels meet these guidelines or merit additional consideration due to unusual boundary configurations or other special factors. An enclave is defined for the purpose of evaluating this Plan of Services as an individual lot, piece or parcel of land, a group of parcels or an entire subdivision of record; where a. the boundaries are not less than 50% contiguous with the boundaries of an annexing municipal corporation; and which is designated by the municipality’s most recent certified comprehensive plan as an annexation area; and b. is lawfully accessible by vehicular traffic over lands lying within the annexing municipal corporation; and c. is receiving public services such as water, sewer, electric, police protection, fire protection or trash collection, from the said municipal corporation, its municipal electric company, or any water and/or sewer authority of which the said municipal corporation is a member; or d. in addition to item B, is not currently receiving public services but will have available such public services as are provided to other properties within the annexing municipal corporation whether by the said municipal corporation, its municipal electric company, any water and/or sewer authority of which the said municipal corporation is a member, or by a public utility regulated by the Delaware Public Service Commission. 2 Enterprise funds, typically for municipal utilities, are financed by user fees for the utilities. The purpose of enterprise funds is to provide services to consumers at a price that will cover both the current cost of operations and the maintenance and financing of necessary capital assets. Provisions of the Delaware Code Applicable to Annexations Title 22 § 101 Annexation by city or town Any city or town proposing to extend its boundaries, irrespective of any municipal charter provisions, whether such extension is proposed by action of the General Assembly or pursuant to the provisions of a home rule charter, except any proposed annexation that has been submitted to the Office of State Planning Coordination prior to the effective date of this Act for review, shall conform to the following provisions: (a) All annexations must be consistent with the most recently adopted municipal comprehensive plan meeting the requirements of Title 22, Chapter 7, Delaware Code. The area(s) being considered must be depicted as area(s) for future annexation on the adopted plan. If a municipality does not have an adopted comprehensive plan, or if its adopted comprehensive plan does not depict areas for future annexation, it shall prepare and adopt a plan or plan amendment within 12 months of the effective date of this Act. The municipality shall not approve any annexations until such plan or plan amendment is adopted, notwithstanding any other charter provisions; except that during the 12- month period a municipality may consider an annexation of already developed parcels where the proposed use(s) will not change from that currently authorized in the adjacent jurisdiction and where the primary purpose of the annexation is to address existing public health or safety issues such as, but not limited to, failing on-site wastewater disposal systems or contaminated or inadequate drinking water. In such cases the provisions of §101(b) through (f) of this section shall not apply. (b) A city or town shall prepare a plan of services indicating those services it expects to provide to the newly annexed area, how such services will be provided, and the fiscal and operating capabilities of the municipality to provide such services. Should any services be provided by another jurisdiction or a public utility regulated by the Delaware Public Service Commission, the written comments of such provider on the provider's ability to provide the necessary services for the proposed annexation shall be obtained and included in the plan of services. The study shall be conducted in accordance with standards or criteria established by the Cabinet Committee on State Planning Issues as administered 6 Page 29

Item #1. by the Office of State Planning Coordination. (c) At the time of annexation the jurisdiction shall by ordinance rezone the area being annexed to a zoning classification consistent with the adopted comprehensive plan or development strategy. (d) A municipality proposing annexation must fully comply with the provisions of Chapter 92, Title 29, Delaware Code as to State notice, and must demonstrate that it has notified all other affected jurisdictions, conducted a public hearing, and provided a comment period of at least 30 days before formal annexation. The city or town proposing annexation shall file with the State Office of Planning Coordination any written comments received concerning such proposed annexation together with any response(s) thereto. (e) The Advisory Council on Planning Coordination shall establish a mechanism for resolving disputes between jurisdictions regarding annexations. The mechanism developed by the Council shall address: determination of how the costs for the dispute resolution process are born among the parties; timeline for the dispute resolution process; and extent to which the dispute resolution process will be enforceable. Title 22 § 702. Comprehensive development plan (a) A planning commission established by any incorporated municipality under this chapter shall prepare a comprehensive plan for the city or town or portions thereof as the commission deems appropriate. It is the purpose of this section to encourage the most appropriate uses of the physical and fiscal resources of the municipality and the coordination of municipal growth, development and infrastructure investment actions with those of other municipalities, counties and the State through a process of municipal comprehensive planning. (b) Comprehensive plan means a document in text and maps, containing at a minimum, a municipal development strategy setting forth the jurisdiction's position on population and housing growth within the jurisdiction, expansion of its boundaries, development of adjacent areas, redevelopment potential, community character, and the general uses of land within the community, and critical community development and infrastructure issues. The comprehensive planning process shall demonstrate coordination with other municipalities, the county and the State during plan preparation. The comprehensive plan for municipalities of greater than 2,000 population shall also contain, as appropriate to the size and character of the jurisdiction, a description of the physical, demographic and economic conditions of the jurisdiction; as well as policies, statements, goals and planning components for public and private uses of land, transportation, economic development, affordable housing, community facilities, open spaces and recreation, protection of sensitive areas, community design, adequate water and wastewater systems, protection of historic and cultural resources, annexation and such other elements which in accordance with present and future needs, in the judgment of the municipality, best promotes the health, safety, prosperity and general public welfare of the jurisdiction's residents. (c) The comprehensive plan shall be the basis for the development of zoning regulations as permitted pursuant to Chapter 3 of this title. (d) After a comprehensive plan or portion thereof has been adopted by the municipality in accordance to this chapter, the comprehensive plan shall have the force of law and no development shall be permitted except as consistent with the plan. (e) At least every 5 years a municipality shall review its adopted comprehensive plan to determine if its provisions are still relevant given changing conditions in the municipality or in the surrounding areas. The adopted comprehensive plan shall be revised, updated and amended as necessary, and re-adopted at least every 10 years. (f) Municipalities shall file their adopted comprehensive plan with the Office of State Planning 7 Page 30

Item #1. Coordination within 90 days of the effective date of this section, and within 90 days after any re- adoption or revision, update or amendment thereto. Municipalities shall further provide to the Office of State Planning Coordination by December 31 of each year a report describing implementation of their comprehensive plan and identifying development issues, trends or conditions since the plan was last adopted or amended. 8 Page 31

Item #1. Municipal Annexation Plan of Services Summary of Attachments City of Dover, DE Annexation of 633 Persimmon Tree Lane, Dover, DE Attachments: • Location Map: Zoning Map Exhibit AX-21-03 • Annexation map from Comprehensive Plan: o Map 13-1 Potential Annexation Areas o Map 13-2 Potential Land Use for Annexation Areas • Request for Minor Variation to allow a change in Land Use on Map 13-2 Potential Land Use for Annexation Areas • Wastewater provider letter: o Letter to Kent County Department of Public Works o Letter from Kent County Department of Public Works of August 30, 2021 • Police, Fire and EMS Letters: o Email followed by Letter sent to Dover Police Department o Email followed by Letter sent to Dover Fire Department o Email followed by Letter sent to Kent County Emergency Medical Services • Report to Utility Committee on AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane • Development Advisory Committee (DAC) Report on AX-21-03 Lands of Dover Indoor Tennis, Inc. at 633 Persimmon Tree Lane forwarded to Planning Commission for meeting of September 20, 2021 Other Reference Links: • City of Dover 2021-2022 Annual Operating Budget https://www.cityofdover.com/media/City%20Manager%20/2021- 2022%20Draft%20Annual%20Operating%20Budget.pdf • City of Dover Ordinance #2021-15 2021-2022 Budget Ordinance https://evogov.s3.us-west-2.amazonaws.com/27/media/333350.pdf • City of Dover Comprehensive Annual Financial Report (CAFR) for Year Ending June 30, 2020. Page 23 includes Audit information as Report of Independent Public Accountants. https://www.cityofdover.com/media/Finance/CAFR%20Reports/2019%20CAFR%20- %20Final%20-%20Revised.pdf Page 32

Item #1. STATE OF DELAWARE EXECUTIVE DEPARTMENT OFFICE OF STATE PLANNING COORDINATION September 20, 2021 Ms. Samantha Bulkilvish, AICP Planner II City of Dover P.O. Box 475 Dover, DE 19903-0475 RE: Plan of Services 2021-13, Lands of Dover Indoor Tennis Tax Parcel(s): ED-00-058.00-01-32.00-000 Dear Ms. Bulkilvish, This letter is to confirm that we have received and accepted the completed Plan of Services for the above referenced annexation. The City has completed all relevant annexation requirements of Title 22, Section 101, and subsection (3) of the Delaware Code. After this property has been annexed please notify our office in writing so that we may update our records and maps. A copy of the annexation committee report and the official annexation resolution should accompany this notification. Please do not hesitate to contact me if I can be of any further assistance. Sincerely, Joshua Thomas, AICP Principal Planner 122 Martin Luther King Jr. Blvd  Third Floor  Dover, DE 19901 Phone (302)739-3090  Fax (302) 739-5661  www. stateplanning.delaware.gov Page 33

Item #1. Srnrn or Dnt,,lwane Exncurtvr Dnp,tntnrnNr Onprcr or Srnre Pr,lNNrNc CooRuNlrroN August 25,2021 Mr. David S. Hugg, III, AICP Planning Director City of Dover P.O. Box 475 Dover, DE 19903 RE: Minor Variation from City of Dover Comprehensive Plan Lands of Dover Indoor Tennis Request: Comprehensive Plan Amendment - Residential Low Density to Commercial- Entertainment Tax Parcel(s): 4-00-05800-01 -3200-00001 Dear Mr. Hugg, We have received your letter regarding the minor variation from the City of Dover Comprehensive Plan for the above referenced parcel and concur with your determination. There will be no PLUS review required for this project as per the terms of our Memorandum of Understanding. Please do not hesitate to contact me if you have any additional questions regarding this project. Sincerely, David L , AICP Director cc: Samantha Bulkilvish, Planner II, City of Dover Attachments: Minor Variation request from City of Dover L22 Martin Luther King Jr. Blvd. South - Haslet Armory 'Third Floor . Dover, DE 19901 Phone (302)739-3090' Fax (302) 739-566L. www. stateplanning.delaware.gov Page 34

Item #1. Page 35

Item #1. {.tty of TBober August 11,2021 David Edgell, AICP Office of State Planning Coordination l22Martin Luther King Jr. Blvd. South, Third Floor Dover, DE 19901 Via Email: David.Edgell@state.de.us RE: Minor Variation from Potential Land Use for Annexation Areas: Map 13-2 (2019 Comprehensive Plan) 633 Persimmon Tree Lane, Dover DE r Associated with Annexation Application AX-21-03 Lands of Dover Indoor Tennis at 633 Persimmon Tree Lane Dear Mr. Edgell: The City of Dover is in the process of considering Application AX-21-03 for Annexation and Zoning Map Amendment for a property on Persimmon Tree Lane. The purpose of this Application is to bring the parcel into the City for City Utilities and change the zoning to appropriately fit the existing use. The proposal was reviewed for compliance with Map 13-2: Potential Land Use for Annexation Areas and Table 12-l: Land Use and ZoningMatrix of the 2019 Comprehensive PIan (as amended). During review of the proposed zoning, it was determined that the Land Use Classification category of Residential Low Density as shown on the Potential Land Use for Annexation Areas Map was inconsistent with the request. The current use of the property as an Indoor Tennis Facility is not consistent with the Residential Low Density Land Use and corresponding zoning districts. See Summary Table below. Address Tax Parcel Property Current Proposed Current Proposed # Description Zoning Zoning Land Use Land Use Classification Classification 633 ED-00- 3.1707 AR RC Residential Commercial - Persimmon 058.00-01- acres lot Low Density Entertainment Tree Lane 32.00-000 with large building and parking area In review, we have determined that this is a Minor Variation in accordance with the provisions of our adopted Comprehensive Plan (Chapter l5 - Implementation, page 15-10). The following is the language regarding Minor Variations: 1. Minor Variations - Any application for rezoning or annexation that is inconsistent with the City of Dover's Comprehensive Plan, but where the non-conformity is of a minor, relatively insignificant nature shall be considered a minor variation. A rezoning shall be considered a minor variation from the Comprehensive Plan when the following conditions are met: a. The rezoning is of a unique circumstance and cannot set precedent for other lands in the vicinity of the rezoning, P. O. Box 475Dover, DE 19903 Gonmunity €sce[lence @rrorrgt @uslrtp Sprbicr Page 36

Item #1. Minor Variation Request for 633 Persimmon Tree Lane (AX-21-03) August ll,202l Page2 of2 b. The relative size of the rezoning or the variation from the land use recommended by the Comprehensive Plan is so minor that it would have no impact on the goals and objectives of the Comprehensive Plan, and c. The proposed zoning is adjacent to or in the immediate vicinity of other similarly zoned lands and would not alter the pattern of development in the area. The following Exhibits demonstrate the location of the Minor Variation; see attached Zoning Map Exhibit and Land Development Plan Map Exhibit. It appears that the existing use as an Indoor Tennis Facility was not taken into account when the Potential Land Use for Annexation Areas was determined during the development of the Comprehensive Plan. Dover Indoor Tennis has functioned as a tennis club at this location since the building was built in 1969. A land use change to Commercial Entertainment would be consistent with the exiting use and the neighboring properties to the north and west as it is adjacent to land of Dover International Speedway (zoned RC). With this letter and attachments, the Planning Office submits this request for the designation of Minor Variation for the property at 633 Persimmon Tree Lane, Dover. Our office entered into initial discussions on this project with the Offrce of State Planning Coordination nearly a year ago on September 1,2020. Should you have any questions, I can be reached at (302) 736-7 196 or compplan@dover. de.us. Sincerely, Department of Planning & Inspections David S. Hugg,III Planning Director E o'*'",'^A^ fi^ILrX,;J" Samantha Bulkilvish, AICP Planner II Enclosures: Zoning Map Exhibit Land Development Plan Map Exhibit Cc: File AX-21-03 Page 37

Item #1. Gity of Dover @ Application No.: AX-21 -03 Department of Planning & lnspections RC Site RG-2 Tile: Lands of Dover lndoor Tennis lnc. Ordinance #: 2021-16 Addresses: 633 Persimmon Tree Lane Parcel lD: ED-00-058.00-01-32.00-000 Legend Existing Zoning: ARAgricultural Residential Zone Proposed Zoning: RC Recreational and Commercial Zone Subject Property Owner: Dover lndoor Tennis lnc. EI Dover Boundary Date: 0713012021 E Zoning Dover Parcels 1S5 390 780 Fest Kent County Parcels Page 38

Item #1. Gity of Dover @ Application No.: AX-21 -03 Department of Planning & lnspections Site ff t ll \1'R./\ Legend IH I Dover Boundary - Dover Parcels Tile: Lands of Dover lndoor Tennis lnc. Kent County Parcels Addresses: 633 Persimmon Tree Lane Parcel lD: ED-00-058.00-0 1 -32.00-000 Land Use Existing Zoning: AR (Agricultural Residential Zone) Active Agriculture Proposed Zoning RC (Recreational and Commercial Zone) Land Use 2019: Residential Low Density I Commercial Entertainment Minor Variation: Commercial - Entertainment Dover lndoor Tennis Inc. c/o Daniel D. Brengle ffi lndustrial Owner: Date: 0810912021 n Residential High Density Residential Low Density 195 390 780 F6st Residential Medium Density Page 39

Item #1. City of Dover MAYOR AND COUNCIL PROPOSED COUNCIL RESOLUTION NO. 2021-24 1 A RESOLUTION APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE 2 CITY OF DOVER. 3 WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City 4 in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and 5 WHEREAS, the Mayor and Council deem it to be in the best interest of the City of Dover to include an area 6 contiguous to the present City limits, and hereinafter more particularly described, within the limits of the 7 City of Dover; and 8 WHEREAS, the Charter of the City of Dover provides that if an annexation is petitioned by all owners of 9 all property considered for annexation, no election shall be required. For an annexation petition not 10 requiring an election, such petition shall be processed in accordance with procedures established for 11 amendments to the zoning map, specified in Dover Code, Appendix B - Zoning. All annexation petitions 12 shall be processed concurrently with the rezoning of the property considered for annexation and shall be 13 subject to public hearing before City Council. Public notice shall be completed in accordance with the 14 provisions of the Dover Code relating to amendment of the zoning map. 15 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF 16 DOVER, IN COUNCIL MET: 17 1. That the following described area, situated in Little Creek Hundred, Kent County, State of Delaware, 18 along with all adjacent paths, sidewalks, roadways, and rights-of-way in their entirety, shall be annexed to 19 and included within the limits of the City of Dover: 20 ALL that certain tract, piece or parcel of land with the improvements erected thereon, 21 situated in Little Creek Hundred, Kent County, State of Delaware, lying along the 22 Northwesterly side of Persimmon Tree Lane, and being bounded on the North by lands now 23 or formerly Dover International Speedway, on the East by lands now or formerly Persimmon 24 Tree Properties, LLC (Parcel 15.00) and other lands now or formerly of Persimmon Tree 25 Properties, LLC (Parcel 34.00), on the West by lands now or formerly Dover International 26 Speedway, and being more particularly bounded and described as follows, to-wit: 27 BEGINNING at a point in the center line of Persimmon Tree Lane, at a common corner for 28 this lot and said lands of Persimmon Tree Properties, LLC (Parcel 34.00); 29 THENCE with the centerline of Persimmon Tree Lane, South 50 degrees 27 minutes 30 10 seconds West 400.00 feet to a point at a corner for this lot; P.O. Box 475 ˜ Dover, Delaware ˜19903 Page 40 Community Excellence Through Quality Service

PROPOSED COUNCIL RESOLUTION NO. 2021-24 PAGE 2 Item #1. 31 THENCE leaving said centerline, North 38 degrees 54 minutes 50 seconds West 30.55 feet 32 to a corner for said lands of Dover International Speedway; 33 THENCE with said lands of Dover International Speedway the following four (4) courses 34 and distances: 35 (1) North 38 degrees 54 minutes 50 seconds West 299.45 feet to a point; 36 (2) North 50 degrees 27 minutes 10 seconds East 225.00 feet to a point; 37 (3) North 38 degrees 54 minutes 50 seconds West 35.00 feet to a point; 38 (4) North 50 degrees 27 minutes 10 seconds East 175.00 feet to a point in the line of said 39 lands of Persimmon Tree Lane (Parcel 15.00); 40 THENCE with said lands Persimmon Tree Properties, LLC (Parcel 15.00), South 38 degrees 41 54 minutes 50 seconds East 156.10 feet to a common corner for said lands of Persimmon 42 Tree Lane, LLC (Parcel 15.00) and Persimmon Tree Lane, LLC; 43 THENCE with Persimmon Tree Lane, LLC (Parcel 34.00), South 38 degrees 54 minutes 44 50 seconds East 208.90 feet, passing over an iron pipe at 339.77 feet, to the place and point 45 of BEGINNING. 46 CONTAINING within said metes and bounds 138,116.6 square feet (3.1707 acres) of land, 47 more or less. 48 2. That the above described property shall be annexed into the City of Dover with a zoning 49 classification as set by City Council and in accordance with the zoning map and environs then in force, 50 effective upon such lands being included within the limits of the City of Dover. 51 3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall 52 be filed for record with the Recorder of Deeds of Kent County. 53 4. That the effective date of this resolution shall be the 12th day of October, 2021 at 12:01 a.m. 54 ADOPTED: * 55 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2021\Draft\RESOLUTION NO. 2021-24 - ANNEXATION - 633 PERSIMMON TREE LANE\Proposed Resolution No. 2021-24 - Annexation - 633 Persimmon 56 Tree Lane.wpd 57 58 ROBIN R. CHRISTIANSEN ROY SUDLER, JR. 59 MAYOR COUNCIL PRESIDENT 60 Actions History 61 10/11/2021 - Scheduled for Introduction - City Council Page 41

PROPOSED COUNCIL RESOLUTION NO. 2014-** Item #1. PAGE 3 Page 42

Item #1. FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2021-16 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 633 PERSIMMON TREE LANE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 5 limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 7 described below from AR - Agricultural Residential District (Kent County zoning classification) to RC - 8 Recreational and Commercial Zone (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from AR 13 - Agricultural Residential District (Kent County zoning classification) to RC - Recreational and 14 Commercial Zone (City of Dover zoning classification) on that property located at 633 Persimmon 15 Tree Lane, consisting of 3.1707 +/- acres, owned by Dover Indoor Tennis, Inc. 16 (TAX PARCEL: LC-00-058.00-01-32.00-000; PLANNING REFERENCE: AX-21-03; COUNCIL DISTRICT: 3) 17 ADOPTED: * 18 S:\ORDINANCES\2021\DRAFT\ORDINANCE #2021-16 - ANNEXATION-REZONING - 633 PERSIMMON TREE LANE\ORDINANCE 2021-16 - ANNEXATION - 633 PRESIMMON TREE LANE - FINAL 19 READING.wpd 20 Actions History 21 10/11/2021 - Scheduled for Public Hearing/Final Reading - City Council 22 09/20/2021 - Public Hearing - Planning Commission 23 08/09/2021 - First Reading - City Council Page 43

Item #2. REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on September 27, 2021 at 6:30 p.m. with Council President Sudler presiding. Council members present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha (departed at 7:13 p.m., returned at 7:38 p.m.), and Mr. Taylor (arrived at 6:37 p.m.). Staff members present were Police Chief Johnson, Ms. Peddicord, Mr. Harline (arrived at 6:57 p.m.), Mr. Hugg, Mr. Rodriguez, Mrs. Sapp and Mrs. Ramsey. Mayor Christiansen was also present. INVOCATION The invocation was given by Elder Ellis Louden PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council President Sudler. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Hare moved for adoption of the consent agenda, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). RECOGNITION OF SERVICE - SARA J. HERBERT - DOVER HUMAN RELATIONS COMMISSION - MARCH 2017 - JULY 2021 On behalf of the Mayor and Council, Mayor Christiansen presented Mrs. Sara J. Herbert with a Dover Cup in recognition of her service on the Dover Human Relations Commission from March 2017 through July 2021. RECOGNITION OF SERVICE - NICHOLAS A. ADAMS - SILVER LAKE COMMISSION - MAY 2016 - FEBRUARY 2019 - PLANNING COMMISSION - JANUARY 2016 - AUGUST 2021 On behalf of the Mayor and Council, Mayor Christiansen presented Mr. Nicholas A. Adams with a Dover Cup in recognition of his service on the Silver Lake Commission from May 2016 through February 2019 and the Planning Commission from January 2016 through August 2021. Page 44

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 2 PROCLAMATION - COMMUNITY PLANNING MONTH The City Clerk read the following Proclamation into the record: WHEREAS, change is constant in every community and affects all of us, and community planning can help manage change in a way that provides better choices for how people work and live. Community planning provides an opportunity for all residents to be involved in making choices that determine the future of their community and requires public officials and citizens who understand, support, and demand excellence in plan development and implementation; and WHEREAS, the American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions that sound planning and plan implementation make to the quality of our communities and environment; and WHEREAS, the 2021 National Community Planning Month theme, "Planning Is Essential To Recovery," highlights how planning and planners can lead communities to equitable, resilient, and long-lasting recovery from the effects of the COVID-19 pandemic. NOW THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim the month of October 2021 as Community Planning Month in the City of Dover, and encourage all citizens to join me in recognizing the participation and dedication of the staff of the City of Dover Department of Planning and Inspections, members of the City of Dover Planning Commission and the valuable contributions made by other community and regional planners and our partner agencies at the State and County levels. We extend our heartfelt thanks for the continued commitment to public service by these professionals and private citizens. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Mr. Dave Hugg, Director of Planning and Community Development and Councilperson Tricia K. Arndt. PROCLAMATION - CYBERSECURITY AWARENESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, we recognize the vital role that technology has in our daily lives and in the future of the City of Dover. Today many citizens, schools, libraries, businesses, and other organizations use the Internet for a variety of tasks, including keeping in contact with family and friends, managing personal finances, performing research, enhancing education, and conducting business. Critical sectors are increasingly reliant on information systems to support financial services, energy, telecommunications, transportation, utilities, healthcare, and emergency response systems; and WHEREAS, Internet users and our information infrastructure face increasing threats of malicious cyber-attacks, invasion of privacy from spyware and adware, and significant financial and personal privacy loss due to identity theft and fraud. The National Cyber Security Alliance's 2021 Cybersecurity Awareness Month theme, "Do Your Part. #BeCyberSmart." empowers individuals and organizations to own their role in protecting their part of cyberspace. Implementing stronger security Page 45

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 3 practices, raising community awareness, educating vulnerable audiences or training employees - our interconnected world will be safer and more resilient for everyone. WHEREAS, monitoring your accounts, being conscientious of what you share online, keeping computer software up to date, creating unique passwords and changing them regularly, installing anti-virus programs and firewalls, and using mobile devices safely are ways you can protect yourself from phishing, viruses, malware, financial loss, and loss of sensitive data; and WHEREAS, the STOP. THINK. CONNECT.™ Campaign serves as the national cybersecurity public awareness campaign, implemented through a coalition of private companies, nonprofit, government organizations, and academic institutions working together to increase the public's understanding of cyber threats and empowering Americans to be safer and more secure online; and WHEREAS, Delaware's DigiKnow Campaign is aimed at increasing the understanding of cyber threats and empowering the public to be safer and more secure online. Maintaining the security of cyberspace is a shared responsibility in which each of us has a critical role, and awareness of computer security essentials will improve the security of the City of Dover information infrastructure and economy. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim October 2021 as Cybersecurity Awareness Month in the City of Dover and urge all citizens to learn about cyber security and put that knowledge into practice. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Mr. Larry Josefowski, IT Director. PROCLAMATION - FIRE PREVENTION WEEK The City Clerk read the following Proclamation into the record: WHEREAS, the City of Dover is committed to ensuring the safety and security of all those living in and visiting our City, and fire is a serious public safety concern both locally and nationally. The National Fire Protection Association's 2021 Fire Prevention Week theme, "Learn the Sounds of Fire Safety" From beeps to chirps, this year's campaign works to better educate the public about the sounds smoke alarms make, what those sounds mean, and how to respond to them. WHEREAS, Smoke alarms have played a leading role in reducing fire death rates over the past 40 years However, almost three out of five home fire deaths occur in homes with no smoke alarms (41 percent) or smoke alarms that failed to operate (16 percent); missing or non-functional power sources, including missing or disconnected batteries, dead batteries, and disconnected hardwired alarms or other AC power issues, are the most common factors when smoke alarms fail to operate. WHEREAS, when a smoke alarm or carbon monoxide (CO) alarm sounds, respond immediately by exiting the home as quickly as possible. If your alarm begins to chirp, it may mean that the batteries are running low and need to be replaced. If the alarm continues to chirp after the batteries Page 46

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 4 are replaced it is time to replace the alarm. Test all smoke and CO alarms monthly by pressing the test button to make sure the alarm is working. If there is someone in your household who is deaf or hard of hearing, install bed shaker and strobe light alarms that will alert that person to fire. WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; therefore, residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home. Residents should listen for the sound of the smoke alarm and if it sounds, respond by going outside immediately to the designated meeting place. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim October 3 - 9, 2021 as Fire Prevention Week in the City of Dover and urge all residents to check their kitchens for fire hazards, use safe cooking practices and to support public safety activities and efforts of the City of Dover's fire emergency services. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation Fourth Assistant Fire Chief Sierra Brown. PROCLAMATION - HALLOWEEN TRICK-OR-TREAT The City Clerk read the following Proclamation into the record: WHEREAS, the children of the City of Dover enjoy the fun and festivities associated with the observance of the Halloween Trick-or-Treat custom of emerging from their homes as ghosts, witches, princesses, cartoon characters, caped crusaders, or action heroes and traveling with friends and family door to door throughout the neighborhood to gather treats; and WHEREAS, Trick or Treat is a time for children to comingle interact and relieve stress they can no longer do at school or in other social engagements. We feel it is important to honor the tradition of Trick-or-Treating, we all have a duty to each other; and WHEREAS, Children ages 12 and under may participate in Trick-or-Treating in small groups, ages will be strictly enforced. Parents must accompany their children throughout their journeys in celebrating Halloween Trick-or-Treat and to practice social distancing. Motorists are urged to drive with extra caution and to be ever watchful of our youngsters making their rounds; and WHEREAS, it is requested that residents indicate their willingness to welcome children by keeping their porch or exterior lights on and that youngsters call only on homes which are lighted. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim that the Halloween Trick or-Treat observance be held on Saturday the 30th day of October 2021, between the hours of 5:00 p.m. and 8:00 p.m. in the City of Dover and urge all residents, both young and old, to make this a happy and safe occasion for our children. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation Miss Liliana Burgos. Page 47

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 5 ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF AUGUST 24, 2021 The Minutes of the Special Council Meeting of August 24, 2021 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF SEPTEMBER 8, 2021 The Minutes of the Special Council Meeting of September 8, 2021 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF SEPTEMBER 13, 2021 The Minutes of the Special Council Meeting of September 13, 2021 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 13, 2021 The Minutes of the Regular Council Meeting of September 13, 2021 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. ECONOMIC DEVELOPMENT COMMITTEE REPORT - JUNE 8, 2021 The Economic Development Committee Meeting was held by video conference on June 8, 2021 at 4:00 p.m. with Mayor Robin R. Christiansen presiding. Committee Members present via video or telephone were Councilman David Anderson, Kim Adams, Dave Hugg-City Planner, Diane Laird, Matt Harline-Assistant City Manager. Councilman Roy Sudler and Clayton E. Hammond II were not present. WELCOME At 4:00 pm Mayor Robin R. Christiansen called the Economic Development Meeting to order. ADOPTION OF AGENDA Mayor Christiansen called for a motion to adopt the Agenda. Dave Hugg moved for adoption of agenda, seconded by Diane Laird, unanimously carried. (Councilman Roy Sudler, Clayton E. Hammond II absent). ADOPTION OF MINUTES Mayor Christiansen called for a motion to adopt April 13, 2021 minutes. Dave Hugg moved for adoption of minutes, seconded by Diane Laird, unanimously carried. (Councilman Roy Sudler, Clayton E. Hammond II absent). DIANE LAIRD-CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN (CPTED) Please see attachment 1 for presentation. Page 48

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 6 DIANE LAIRD-DOWNTOWN DOVER PARTNERSHIP (DDP) REQUEST FOR QUALIFICATION FOR STRATEGIC MASTER PLAN Please see attachment 2 for presentation. Diane Laird states this is exploratory DDP is not obligated to proceed with responses this is to help inform next steps. Councilman Anderson thanks Ms. Laird for presentation and he feels this is very positive to bend a curve and make things happen. Councilman Anderson states we are so close to take downtown from good to great. Mentions a Comprehensive Plan that will be a total downtown investment package that will entail economic development and community development. Diane Laird strengthening economic development which is the core of Dover, must have market rate housing, and more residence. Many people work in downtown but do not live-in downtown, and 1000 new households would support after 5pm shopping and eating, with more built-in shopping and living environment. Comprehensive plan to be holistic including business, residence, shopping, and capitalize on the assets we already have. Councilman David Anderson asks if everything is on the table or this only specific areas? Diane Laird will engage broad public opinion; stakeholders' input will be one large component of an outcome it will direct the plan. The market is also driving trends, opportunities, categories of business, ages of people supporting people. This will be diverse intake to come up with a comprehensive plan. Councilman Anderson said Delaware State University looking at small business development center downtown to launch entrepreneurs. Would workforce development be an opportunity? Ms. Laird confirmed yes. DAVE HUGG-DIRECTOR OF PLANNING AND INSPECTIONS- CITY OF DOVER COMMUNITY AND ECONOMIC DEVELOPMENT UPDATE Community Economic Development (CED) is defined as an "inclusive and participatory process" focusing on creating "inclusive local economies, developing nourishing livelihood opportunities, building on local resources and capacities, increasing community control and ownership, enhancing the health of the environment, and encouraging community resilience." (Simon Fraser University, Community Economic Development). SFU identifies five basic principles: livelihood focused; diverse and inclusive; sustainable; place-based; and community controlled. Restoring Central Dover - NCALL with the help of a 20+ member steering committee developed and has been implementing the Restoring Central Dover Plan, meeting and probably exceeding all of the CED criteria. The RCD plan looks at "affordable housing, business development, strong community, and infrastructure" and includes goals and implementation actions involving the central Dover community. (RCD Plan, Executive Summary). Among the many activities undertaken as part of the RCD effort were community cleanups, Open Streets events, Page 49

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 7 community gardens, community forums, provided rent, mortgage and utility assistance; facilitated neighborhood watch programs; sponsored Launcher Entrepreneur training programs; and distribution of food to needy community members. (NCALL Annual Report 2019). DDP - the Downtown Dover Partnership (a certified DDD initiative) is committed to developing grassroots support and involvement, reducing barriers to entry into business, supporting housing that is affordable and achievable, and enhancing quality of life in the downtown portion of Dover. Its multi-sector-based Board and supporting committees includes residents, property and business owners, local officials, and economic development resources in planning and promoting the downtown. A comprehensive master planning initiative is soon to begin that will leverage these resources and "lead to a implementation and investment strategies to guide development and reinvestment, with the goal of bringing this vital core of commerce and housing to its highest and best potential." DDP/RFQ for Strategic Master Plan) At the City level through the Community Development Block Grant Program provide funds for motel vouchers and rent subsidies, funded mortgage assistance for purchases of affordable housing, supported rehabilitation to existing owner-occupied housing to eliminate conditions that threaten health and safety of low-income families and worked with NCALL to demolish blighted houses in order to conduct new affordable homes in the downtown. (CBDG Report April 2021). Collectively all these initiatives fall under the areas of the basic principles of CED. To duplicate those efforts through a separate CED effort and structure would be wasteful and counterproductive. Amendment to zoning ordinance that coming up to Planning Commission that allows warehouse and distribution to occur at shopping centers. So, Dover is in a better position to capture more substantial economy. Mayor Christiansen, zoning changes are critical to future economic development in the city because we have deficit in warehouse space for current and future manufacturers. Diane Laird think work is coalescing beautifully and we have been successful and will continue to include diverse community in all corners out work. Mayor states this has always been our goal and intent of Mayor, Council, DDP, and Planning Inspections department to move forward as an entire community recognizing our diversity and what everyone can bring to the table to make our City the best place. MAYORS ANNOUNCEMENT Mayor Christiansen, zoning changes are critical to future economic development in the city because we have deficit in warehouse space for current and future manufacturers. Diane Laird think work is coalescing beautifully and we have been successful and will continue to include diverse community in all corners out work. Mayor states this has always been our goal and intent of Page 50

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 8 Mayor, Council, DDP, and Planning Inspections department to move forward as an entire community recognizing our diversity and what everyone can bring to the table to make our City the best place. We will have a terrific 4th of July Celebration opportunity to make it a great weekend. NEXT MEETING DATE September 14, 2021 ADJOURNMENT Mayor Robin R. Christiansen called for a motion to adjourn. Diane Laird moved for adjournment, seconded by Councilman Anderson, unanimously carried. Meeting adjourned 4:48 pm By consent agenda, Mr. Hare moved for acceptance of the Economic Development Report, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). COUNCIL COMMITTEE OF THE WHOLE REPORT - SEPTEMBER 14, 2021 The Council Committee of the Whole Meeting was held on September 14, 2021 at 6:00 p.m., with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Mr. Hare, and Mr. Rocha. Mrs. Arndt, Mr. Taylor, and Mr. Lindell were absent. Mayor Christiansen was also present (arrived 6:47 p.m.). Civilian members present for their Committee meetings were Mr. Lewis, (Parks, Recreation, and Community Enhancement), Mr. McCutchen (Utility), and Mr. Contant (arrived at 6:32 p.m.) and Mr. Shevock (Legislative, Finance, and Administration). Mr. Jones (Parks, Recreation, and Community Enhancement) was absent. COUNCIL COMMITTEE OF THE WHOLE Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Boggerty and unanimously carried. Page 51

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 9 Evaluation of Proposals - Utility Locating Services Contract (Jason Lyon, Director of Water and Wastewater) Mr. Jason Lyon, Water and Wastewater Director, reviewed the background and analysis regarding the Evaluation of Proposals - Utility Locating Services. Staff recommended awarding a three (3) year contract with the option for two (2) one (1) year extensions to W Locco, LLC as per the proposal submitted in response to RFP #21-0043COD. Responding to Mr. Neil, Mr. Lyon stated that the budgets were split into three different divisions to include water, wastewater, and electric and on the committee action form the totality of that budget for the current fiscal year was $66,400. He noted that the anticipated cost for service was $62,000 and the City had budgeted $66,400 so the contract would be under budget. Mr. Hare moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Annual Review and Approval of Governing Policy for Energy Commodity Risk Management (Lori Peddicord, Controller/Treasurer) Ms. Lori Peddicord, Controller/Treasurer, reviewed the annual review of the governing policy for energy commodity risk management. Staff recommended approval of the proposed amendments. Ms. Arline Newton, The Energy Authority (TEA), stated that the intent of the policy was to mitigate and manage the energy risk and all of the types of energy risk that the City is exposed to as it managed the Electric Department. Responding to Mr. Anderson, Ms. Peddicord stated that as far as she knew there were no significant changes made to the policy. She noted that they had made an additional ability for the Controller, City Manager, Electric Director, and TEA representative to assign authority to someone else to act in their absence and to vote on agenda items. Ms. Newton explained that this change was made to address what had been experienced during COVID. Mr. Hare moved to recommend approval of the proposed amendments, as recommended by staff. The motion was seconded by Mr. Anderson and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Page 52

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 10 Annexation Request - 633 Persimmon Tree Lane, Owned by Dover Indoor Tennis, Inc. (Dawn Melson-Williams, Principal Planner/ Dave Hugg, Planning and Community Development Director) Mr. Dave Hugg, Planning and Community Development Director, reviewed the annexation request for 633 Persimmon Tree Lane. Responding to Mr. Neil, Mr. Hugg stated that he was not aware of any other indoor tennis facilities in Kent County. Responding to Mr. Rocha, Mr. Hugg stated that it was a private tennis club that would require a membership. Mr. Hare moved to recommend approval of the annexation. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Mr. Hare moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:14 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Anderson stated that some of the items on the agenda would merit a good amount of discussion and others were more routine so before each routine item he would be asking if there was unanimous consent to accept the staff recommendation. Proposed Resolution #2021-22 Application for Wastewater Matching Planning Grant Staff recommended adopting the resolution as submitted so staff could complete application for a Wastewater Matching Planning Grant. Mr. Sudler moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Page 53

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 11 Evaluation of Bids - Master Electrician Contract (Paul Waddell, Electric Director) Mr. Paul Waddell, Electric Director, reviewed the background and analysis regarding the Evaluation of Bids - Master Electrician Contract. Staff recommended awarding #22-0001EL Master Electrician Contract to Towles Electric for three years with a City option to extend it an additional two years (five years total) as per the pricing included in the bid submittal. Mr. Hare moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Property Tax Disability Exemption (Patricia Marney, Customer Service Director) Mrs. Patricia Marney reviewed the proposed changes to the property tax disability exemption in the City of Dover Code of Ordinances. Staff recommended amending Code Section 102-183 to include disabled property owner exemptions and to incorporate language and requirements set by Kent County. The changes herein will be effective for the tax billing year beginning July 1, 2022. Applications for exemption to be filed by citizens by May 31, 2022. Mrs. Marney stated that there were less than 20 overall properties that would be affected by some of the changes. She noted that she would like to present an amendment to what was originally proposed in the committee action form so that the approximate 20 affected individuals would continue to get the exemptions. Responding to Mr. Neil, Mrs. Marney confirmed that she was proposing to grandfather in the 20 affected individuals but the property would no longer be eligible once it had been sold because the new owners may not be eligible. Responding to Mr. Rocha, Mrs. Marney stated that she would also like to include an amendment to not put an age qualification on the disability exemption. Mr. Neil moved to recommend approval of staff's recommendation as amended, to not require an age qualification for disability exemption and to grandfather in the people who are currently receiving the senior tax exemption that would otherwise be affected by the changes in residency and age requirements. The motion was seconded by Mr. Rocha and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Page 54

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 12 Responding to Mr. Boggerty, Mrs. Marney stated that the Customer Service Department kept a list of individuals that had an exemption on file and they send letters out to them every year at the beginning of the year. She noted that the deadline to respond for the exemption is May 31st. Mrs. Marney explained that the exemption application and details were also on the City of Dover website. She stated that she felt they could do better in advertising the exemption and may look into putting a notice in the newspaper when the time came. Fiscal Year 2022 State Law Enforcement Assistance Fund (SLEAF) Grant - City Camera Expansion - License Plate Reader Cameras (Thomas Johnson, Police Chief) Staff recommended approval of both grants and the intended purchases. Mr. Hare moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Criminal Justice Council (CJC) Grant - City of Dover Treatment Improvement Project (Thomas Johnson, Police Chief) Staff recommended approval of the new grant program and the intended purchases. Mr. Hare moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Proposal to Give Employees a $100 Bonus with Proof of Full Vaccination from American Rescue Plan Act (ARPA) funds (Kim Hawkins, Human Resources Director) Mrs. Kim Hawkins, Human Resources Director, reviewed the background and analysis for the proposal to give employees a $100 bonus with proof of full vaccination from American Rescue Plan Act (ARPA) funds. Staff recommended authorizing staff to administer a program to give incentives to becoming fully vaccinated including a $100 bonus and/or restoration of COVID leave. Responding to Mr. Anderson, Mrs. Hawkins confirmed that the 80 hours which was previously COVID leave did not affect normal sick leave. Responding to Mr. Anderson, Mrs. Hawkins stated that the cases were continuing and approximately once a week they receive notification that somebody has tested positive or has been exposed. Page 55

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 13 Responding to Mr. Neil, Mrs. Hawkins stated that there were employees that had no interest in getting the vaccination. She noted that the library would be providing testing every Friday beginning on September 17, 2021. Mr. Hare stated that he would suggest that unvaccinated employees be tested weekly. Responding to Mr. Hare, Mr. Anderson stated that the bonus would be retroactive for employees that had already received the vaccination. Responding to Mr. Sudler, Mrs. Hawkins stated that this bonus would apply to full-time, part-time, and seasonal employees. Mr. Rocha moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Update on Diversity & Inclusion Committee for 2020-2021 (Kim Hawkins, Human Resources Director, Jamee Boone, President of Eddee Boone Consulting, LLC, and Michelle Taylor, President and Chief Executive Officer of United Way of Delaware) Mrs. Hawkins reviewed the Diversity & Inclusion Committee update. Staff recommended entering into an agreement with United Way for consulting in Diversity and Inclusion. Responding to Mr. Sudler, Mrs. Hawkins stated that she did not have the statistics for diversity demographics among the department heads with her and was not sure of how many female and male department heads there were. Responding to Mr. Sudler, Mrs. Hawkins stated that there was one minority department head when it came to ethnicity but the predominant race was white. Mr. Sudler asked the following questions of Mrs. Hawkins: • What is the City of Dover's declared organizational philosophy/culture, currently? • Do you plan to conduct training on the behavior dimensions that align with the declared culture for department heads? Responding to Mr. Sudler, Mrs. Hawkins stated that she was not able to answer the questions because she did not know what the culture statement was for the City of Dover. She explained that she felt that was one of the biggest challenges the City faced. Mrs. Hawkins noted that the City needed to define what its culture was. Page 56

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 14 Mr. Sudler stated that he believed he had received an email from Mrs. Hawkins previously which stated that the City of Dover was moving to a transformational leadership style culture. Mr. Sudler recommended that the Human Resources Department implement a survey database such as Survey Monkey to gather the employees' perception of where to strengthen areas within the diversity and inclusion initiatives to gain more participation separate from the focus group for a broader perspective and to get a feel of the organizational climate. Mrs. Hawkins asked that Mr. Sudler share the memorandum he was referring to about transformational leadership with her to refresh her memory. Responding to Mr. Boggerty, Mrs. Hawkins stated that there were 15 department heads and confirmed that she had only received three responses from department heads. Responding to Mr. Boggerty, Mrs. Hawkins stated she had not made the responses mandatory because she did not have that authority. She stated that she assumed the authority would lie with the City Manager for their direct reports and with City Council for their appointees. Responding to Mr. Boggerty, Mayor Christiansen stated that the official colors for the City of Dover were gold, white, and green. Responding to Mr. Rocha, Mrs. Hawkins stated that City job postings were sent to the local high schools (Dover, Polytech, Smyrna, and the surrounding areas). She noted that when it came to colleges, Human Resources used to send a hard copy of the posting, but at the request of the colleges they now send them through a system called Handshake. Responding to Mr. Rocha, Mrs. Hawkins stated that Human Resources had previously worked with Polytech High School to recruit for a mechanic position and it was a goal of the Human Resources Department to get out to the high schools but she felt that she needed to have the buy-in of the department heads to assist in this goal. Responding to Mr. Rocha, Mrs. Hawkins stated that they had just started training staff about diversity and inclusion with Unconscious Bias training. Responding to Mr. Hare, Mrs. Hawkins stated that the Diversity and Inclusion Committee originally had nine members but after Interim City Manager Matt Harline sent the call out for more she believed they were up to 15. Mr. Harline clarified that there were now 16 members on the Diversity and Inclusion Committee. Page 57

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 15 Responding to Mr. Hare, Mr. Harline stated that the Committee had met a few times previously but was frustrated with the direction it was going in and has since been reformulated. He noted that the Committee had not met since it had been reformulated. Responding to Mr. Hare, Mr. Harline stated that he did not have the ethnic breakdown of the City of Dover employees with him but that it was included in the Human Resources monthly report. Responding to Mr. Contant, Mr. Harline confirmed that IVY Planning Group had come in and done a study and came up with goals but the City had not contracted with them to implement them. Mr. Harline noted that Mrs. Hawkins had tried to contact IVY and they had not been responsive. Mrs. Hawkins clarified that when IVY was retained they were only contracted to do the report, they were not contracted to help implement it. Responding to Mr. Sudler, Mr. Harline stated that he had heard that the Diversity and Inclusion Committee had been frustrated because it was beginning to talk about doing an event rather than making real change but he would yield to Mrs. Hawkins to answer. Mrs. Hawkins stated that she did not attend the meetings, the meetings were attended by Ms. Hollie Ford, Human Resources Administrative Assistant and Former City Manager Randy Robertson. She explained that what she was told was that the conversation was being led by Mr. Robertson rather than allowing the employees on the Committee to voice their concerns or thoughts on what they would like to happen. Mrs. Hawkins stated that some of the minority employees within the City were not pleased with the results of the IVY study and felt that there comments were taken out of context and fit into the report. Responding to Mr. Boggerty, Mrs. Hawkins stated that the City did conduct exit interviews. She noted that if staff was not able to meet with the employee personally before they exit the organization it is sent by mail. Mrs. Hawkins explained that the only comment for employees leaving that stuck out in her mind was that employees are siloed in their own department and do not know anyone across departments. She noted that another comment often heard was that employees were able to obtain a higher salary in the private market. Mrs. Hawkins stated that departing employees also mention not having the defined benefit pension plan as well sometimes. Page 58

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 16 Responding to Mr. Boggerty's concerns, Mr. Harline stated that it had been a proposal under the previous City Manager to offer bonuses to employees that bring somebody in to work for the City, however, he did not support it and did not include any money for that in the budget. Mr. Harline introduced Ms. Michelle Taylor, President and Chief Executive Officer of United Way of Delaware. Ms. Taylor reviewed a presentation titled "Fusion Alliance - Accelerating Business Growth through Diversity, Equity, & Inclusion in Kent County." Mr. Rocha stated that he would have to recuse himself from this issue because it involved United Way of Delaware, of which he was an employee, which may be perceived as a conflict of interest. Responding to Mr. Boggerty, Ms. Taylor stated that the Fusion Alliance consultant would be working with Mr. Harline to develop the plan. She explained that the City already had the IVY report and some groundwork so the consultant would start to try to figure out where the City is starting from. Ms. Taylor noted that the consultant would have some monthly tasks and things they would look to be able to deliver. She stated that the consultant would move as fast as the City was ready to move or as slow, but may push the process along if things were going too slowly. Ms. Taylor explained that the intent was at the end of 12 months to at least have an adopted strategic plan and by year two start to make some progress against the plan. Responding to Mr. Boggerty, Ms. Taylor stated the involvement would be up to Council. She noted that they would be working with Mr. Harline to decide what worked best for the City and determine how reports are to be made to Council. Ms. Taylor explained that the program starts with getting the buy-in of senior leadership and getting it in the DNA of the organization. Responding to Mr. Boggerty, Ms. Taylor stated that Ms. Jamee Boone would be the consultant and she would build in some accountability check marks within the plan and a way to scorecard them around the progress being made. Responding to Mr. Boggerty, Ms. Taylor stated that the program would be 2021 through 2022, she noted that the dates provided in the presentation were just based on the date of her presentation and were not confirmed. Responding to Mr. Contant's concerns, Ms. Taylor stated that the first year would be subsidized. She noted that they were trying to structure the program to meet the organization's specific needs. Responding to Mr. Contant, Ms. Taylor stated that it would be at the pleasure of the Committee whether the assessment was brought back to the Committee or just to Mr. Harline. Page 59

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 17 Mr. Contant noted that he would like to receive a copy of the assessment when the time came. Mr. Harline stated that he had just received the contract before the meeting but he would make sure that it was sent out for review. Responding to Mr. Hare, Ms. Taylor stated that the City would be setting its own goals and the Fusion Alliance would help to coach it through the process. Responding to Mr. Hare, Mr. Harline stated that City Council had already adopted the IVY study so he would suggest using that as a starting point. Responding to Mr. Shevock, Ms. Taylor stated that the cost after the initial two years was left to be seen. She explained that the City of Dover would be a part of the Advisory Council to figure out how much time this work would take. Ms. Taylor noted that some business may take a lot more time than others depending on where they were in the journey. Responding to Mr. Shevock, Ms. Taylor stated that it could potentially be $15,000 for the third year, fourth year, and so on. She noted that they wanted to sustain the work for years to come. Responding to Mr. Shevock, Mr. Anderson stated that this would only be a commitment for two years, after that the City would have to see what the value was because at that point moving forward it would need to be a budget item if it were to continue. Responding to Mr. Shevock, Mr. Harline stated that the City had earmarked $5,000 for some sort of diversity programming this Fiscal Year which is why only $5,000 was offered to the Fusion Alliance for the first year. He noted that when the next budget process began next year the City could budget the $15,000 and after two years it would be reevaluated. Responding to Mr. Shevock, Mr. Harline stated that it was a two-year agreement so to go beyond two years another agreement would have to be made and it could be drafted to be one year at a time or however Council wanted to approach it. Responding to Mr. Contant, Ms. Taylor stated that the Delaware Racial Justice Collaborative had been doing work of this nature for the last 18 months but had really been doing it since 2015. She explained that following the murder of George Floyd there had been a lot more interest which is why they were expanding in this way now. Ms. Taylor stated that they had been doing this type of work as one-offs all year which was why they created it into a formal program. Page 60

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 18 Responding to Mr. Contant, Ms. Taylor stated that they would be happy to share the companies they had been doing training with. She noted that they had just worked with the Attorney General's office and they could share the research and results from that service. Responding to Mr. Contant, Ms. Taylor stated that there were only two hard metrics to gauge success the first being that the organization's leadership was committed to Diversity, Equity, and Inclusion (DE&I) and are willing to do the hard work and be intentional about it. She noted that the second metric was that the organization walked away with a DE&I statement and plan that they were committed to executing to get into the DNA of the organization. Mr. Boggerty stated that DE&I was not always a quantitative metric, it was more of a qualitative metric. He noted that it could be turned into a qualitative metric by seeing turnover decrease so the City was not spending money on recruiting, staffing, and potential legal issues. Responding to Mr. Contant, Ms. Taylor stated that she did not want to set unrealistic expectations. She explained that after a year she would not say the turnover would be reduced but she did think that should be in the three to five-year plan. Ms. Taylor noted that within a year they could commit to having a written adopted plan that had been in front of the Committee, vetted by staff, and a process to hold the City accountable and on track. Mr. Neil moved to recommend entering into an agreement with United Way for consulting in Diversity and Inclusion, as recommended by staff, subject to the review of the contract on behalf of the staff and the City's attorneys to make sure that it does not conflict with anything regarding the City Council. The motion was seconded by Mr. Boggerty and unanimously carried. This item was removed from the Consent Agenda and was acted upon during the latter part of the meeting. Proposed Ordinance #2021-19 - Amending Appendix B - Zoning, Article 3 - District Regulations, Section 19 - Manufacturing Zone (M); Article 4 - Zoning Bulk and Parking Regulations, Section 4.16 - M, IPM Zones; and Article 5 - Supplementary Regulations, Section 3 - Supplementary Regulations Applying to Nonresidential Buildings, except IPM Zone (Dave Hugg, Planning and Community Development Director) Mr. Dave Hugg, Planning and Community Development Director, reviewed the proposed ordinance. Staff recommended adoption of Ordinance #2021-19. Mr. Hare moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Sudler and unanimously carried. Page 61

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 19 By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). (The First Reading of the ordinance will take place during the latter part of the meeting.) Approval for Submission of Innovative Readiness Training (IRT) Grant at Schutte Park (Matt Harline, Interim City Manager) Mr. Matt Harline, Interim City Manager, stated that with Mr. Robin Eaton, Parks and Recreation Director, they spoke with Captain Jason Brooks, Delaware Army National Guard, on Thursday regarding the Innovative Readiness Training (IRT) Grant for Schutte Park. He noted that the original application last year went through and received mission support, but nobody picked it up, so they were going to submit again this year, but there is a good chance that nobody will pick up the mission again because they choose missions based on the interest from their groups. Staff recommended approval for submission of the Innovative Readiness Training (IRT) Grant at Schutte Park. Mr. Hare moved to recommend approval of staff's recommendation. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Committee's recommendation, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Mr. Hare moved for a recess of the Legislative, Finance and Administration Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting recessed at 8:25 p.m. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Boggerty presiding. Adoption of Agenda Mr. Rocha moved for adoption of the agenda, seconded by Mr. Anderson and unanimously carried. Mayor and Council Reports - June 2021 Mr. Sudler, Council President, reported that he had conducted his first training session for all of the Committee Chairs with the duties, responsibilities, and the restrictions of the Committees on July 14, 2021. Mr. Rocha, First District Councilman, stated that he had nothing to report in addition to what he had reported previously. Page 62

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 20 Mr. Hare, Second District Councilman, stated that he had nothing to report. Mr. Neil, Third District Councilman, stated that he had nothing to report. Mr. Sudler, Fourth District Councilman, stated that in regards to backfilling the area deemed as a blight in the Woodcrest community, he had contacted the regional office for the U.S. Army Corps of Engineers and the status was the same. He explained that they would need the Capital School District to deem it necessary to implement a project that would meet the criteria of the U.S. Army Corps of Engineers so the City could not do anything further on the matter. Mr. Anderson, Fourth District Councilman, thanked the members of Council and staff that had helped address the concern from his previous report. He stated that the neighborhood watch associations had kicked back off and had been able to address some concerns with the downtown public safety advisory group as well in their meetings. Mr. Boggerty, At-Large Councilman, reminded everyone that could attend to come out for the dedication of the New Street Park to Bishop L.T. Blackshear on September 18, 2021 at 10:00 a.m. He reported that he had been contacted by the Maple Glen Homeowners Association about establishing a park in their community and Mr. Robin Eaton, Parks and Recreation Director would be having his initial meeting with them the following day. Mr. Boggerty reminded everyone that the Downtown Dover Partnership would be having a meeting on September 21, 2021 at 5:00 p.m. regarding the parking issues downtown. Mayor Robin Christiansen reported that during the month of June he attended various City activities, answered numerous constituent complaints in his office and on location, had numerous meetings with the Chief of Police in regards to public safety within the City, and met with the Fire Chief and members of the fire department in regards to public safety issues. Mr. Hare moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 8:31 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee reconvened with Chairman Anderson presiding. Page 63

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 21 Update on City Manager/City Clerk Selection Committee Progress (Councilman Gerald Rocha, Sr.) Mr. Rocha stated that the City Manager/City Clerk Selection Committee had made a recommendation for a new City Clerk and had made an offer to that person. He noted that they expected to receive an answer back if there was an acceptance of the position within a few days. Mr. Rocha explained that they had 23 applications for the City Manager positions thus far and had extended the application submission deadline to September 28, 2021. He stated that shortly after the deadline, they would convene to review the applications and make a decision on conducting interviews for that position. Update on Mayor's State of General Emergency Executive Declaration (Mayor Robin R. Christiansen) Mayor Christiansen provided an update on the status of the State of General Emergency Executive Declaration. He noted that the mask requirement would be reviewed prior to the expiration of the declaration. Mayor Christiansen explained that he would not put in place any mandatory vaccinations, however, if need be he would ask City employees to test on a weekly basis. Responding to Mr. Anderson, Mayor Christiansen stated that he would do what was in the best interest of the City employees, their families, and the citizens of Dover when the science and information was provided by the Center for Disease Control (CDC) and the Delaware Health and Social Services Department advising when the mask mandate could be relaxed and any other implementation that may need to be put in place. Responding to Mr. Anderson, Mayor Christiansen stated that he would entertain any and all information given to him to make an intelligent and definitive decision to protect the citizens of Dover. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 8:40 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:40 p.m. By consent agenda, Mr. Hare moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Neil and carried by a unanimous roll call vote (Taylor absent). Page 64

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 22 REQUEST FOR REAL ESTATE TAX ABATEMENT UNDER CHAPTER 102, ARTICLE IV FOR 1601 POW/MIA PARKWAY, FOUR M INVESTMENTS VII, LLC Mr. Dave Hugg, Director of Planning and Community Development, advised that Four M Investments VII, LLC applied for an abatement on real estate taxes. Staff recommended approval of Request for Real Estate Tax Abatement. Mr. Hugg advised that Mr. Andreas Akaras, Four M Investments, was in attendance. He noted that the City code provided a mechanism for a real property tax abatement process based on a combination of value of investment in new infrastructure, new facilities, and a commitment to hiring employees, both in the city and the county. Mrs. Patricia Marney, Customer Service Director, reviewed the estimated tax based from the first year through the tenth year and what the abatement amount would be (Exhibit #1). She noted that it was in the City's best interest to move forward with the request and that prior to the former Tax Assessor, Mrs. Cheryl Bundek's retirement she approved the abatement. Mr. Hugg noted that he was proud to announce that based on the information provided, Delmarva Corrugated Packaging had employed or offered employment to 53 people, 22 of them already on board, 16 pending and 15 from a sister company that would be relocating. Mr. Hare moved to approve the request for real estate tax abatement, as recommended by staff. The motion was seconded by Mr. Boggerty. Ms. Anne Smith, Central Branch of the National Association for the Advancement of Colored People (NAACP), asked how many of the applicants were people of color. Responding, Mr. Akaras stated that the owner of the company was a community committed person and had advocated for diversity and minorities across the board. He noted that the owner was also a veteran and at this location was looking to hire veterans. Responding to Mr. Rocha, Mr. Akaras stated that they were going to need to be at full strength eventually at about 160 people. He noted that it would be great to have more, but a lot of manufacturing, particularly in their facility, would be fully automated. He noted that some of the positions were going to be entry level, but they would have more to do with warehousing, trucking, and stocking. He stated that they have a need for a higher degree of training on specialty equipment that is being utilized. Mr. Akaras advised members that they needed employees and that it was not a question of not hiring. Mr. Hare moved to approve the request for real estate tax abatement, as recommended by staff. The motion was seconded by Mr. Boggerty and unanimously carried. Page 65

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 23 UPDATE ON DIVERSITY INCLUSION COMMITTEES FOR 2020-2021 (KIM HAWKINS, HUMAN RESOURCES DIRECTOR, JAMEE BOONE, PRESIDENT OF EDDEE BOONE CONSULTING, LLC, AND MICHELLE TAYLOR, PRESIDENT AND CHIEF EXECUTIVE OFFICER OF UNITED WAY OF DELAWARE) Mr. Matt Harline, Interim City Manager Mr. Matt Harline, Interim City Manager, reviewed the new Fusion Alliance agreement with United Way of Delaware and the Delaware Racial Justice Collaborative (DRJC) (Exhibit #2). Mr. Rocha recused himself from consideration of this item due to a conflict of interest. Staff recommended entering into an agreement with United Way for consulting in Diversity and Inclusion. Mr. Harline noted that the updated language added that the consultant would be coaching the workforce to do a better job in attracting and retaining a diverse workforce through the Fusion Alliance's curriculum. He noted that the contract defined the DRJC representative as a consultant, but that they would be working in collaboration with the City and across Kent County in the DRJC under the United Way of Delaware. Mr. Harline advised that the agreement specified October 1st as a start date and added the word consultation and pending appropriation. He noted that it meant that if they did not decide to add the money into the budget for fiscal year 2023 that they would have the option to opt out. Mr. Hare stated that he did not understand the difference between this agreement and the study that was conducted before. He noted that he would not be able to support the agreement right now. Mr. Boggerty noted that he understood Mr. Hare's concerns, but that this agreement seemed to be more robust and more involved. He stated that he thought it was important if they were holding staff to the diversity and inclusion mindset and that was why he would support the agreement. Mr. Neil expressed his concerns regarding finding people to work. Mr. Neil moved to delay the agreement until November so that they could get things in order and find a pool of people who would be willing to come and work at the City. Mr. Hare seconded the motion. Mr. Boggerty acknowledged Mr. Neil's concern but stated that the issue was that individuals were not staying. He advised that they should take appropriate steps and measures to address things when individuals arrive and have staff on board. Mr. Boggerty stated that he thought that their constituents and others will see that they are making an honest effort to make the City a great city and place to work. Mr. Anderson advised that this program was not another study and that they may need someone to help them out with the City's culture. He noted that the program was not just them, but that it was a team concept so they would be a part of a team, so to delay another month, they would delay six others. Mr. Anderson stated that they needed to consider hiring, retention, promotion and supply Page 66

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 24 chain, diversity and implement solutions. He noted that the willingness to admit that coaching was needed was a strength. Mr. Anderson noted that with everything that they were going to get from the agreement, if they got nothing else, but the website, measuring tools, and curriculum, it would be worth more than $5,000. He stated he thought that they should move forward because of the nature of the program and the timeline. Responding to Mr. Anderson, Mr. Harline stated that this was an attempt to take the study and implement it and put together a specific program. He noted that if they did not start developing a good diversity and inclusion culture and the labor market got better, they would not be ready to hire or compete and provide the kind of environment that would attract the best candidates. Mr. Hare stated that he did not see how another 30 days was going to hurt until they got done with other items they have currently on the table. Mr. Taylor stated that he would not support the agreement being moved 30 days. Mrs. Arndt stated that she liked the collaborative approach and what the Fusion Alliance was offering. Mr. Sudler stated that he would not be supporting it because they were going through organizational challenges and would like to see a City Manager included in the initiative. He noted he respected United Way, but that he had not seen a lot of evidence-based information from a municipality perspective and that he needed more data. Mr. Neil moved to call the question. The motion was seconded by Mr. Boggerty and unanimously carried. Mr. Neil moved to delay the item and the Fusion Alliance agreement until November, seconded Mr. Hare. The motion failed with a roll call vote of three yes (Neil, Hare and Sudler) and four no (Anderson, Boggerty, Arndt, and Taylor). (City Clerk’s Office Note: Prior to discussion of the item, Mr. Rocha recused himself due to a conflict of interest.) Mr. Anderson moved to approve entering into an agreement with United Way for consulting in Diversity and Inclusion, as recommended by staff. The motion was seconded by Mr. Taylor and unanimously carried. (City Clerk’s Office Note: Prior to discussion of the item, Mr. Rocha recused himself due to a conflict of interest and his employment with United Way.) CONSIDERATION OF THE JUNETEENTH HOLIDAY Mr. Matt Harline, Interim City Manager, briefed members on the consideration of the Juneteenth Holiday. He noted that there was a proposal to formalize and continue the Juneteenth Holiday, which was June 19th, on the regular calendar for employees of the City of Dover. Mr. Hare moved to accept and formalize the Juneteenth Holiday for the City of Dover, seconded by Mr. Neil. Page 67

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 25 Mrs. Arndt stated that June 19, 2022 fell on a Sunday. Mr. Harline stated that if a holiday fell on a Sunday, then the holiday would be on the calendar for the following Monday. Mr. Hare requested that the holiday coincide with the state holiday. Mr. Hare moved to accept formalizing the Juneteenth Holiday for the City of Dover. The motion was seconded by Mr. Neil and unanimously carried. FIRST READING - PROPOSED ORDINANCE #2021-20 Council President Sudler reminded the public that copies of the proposed ordinance were available on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinance will take place during the Council Meeting of October 11, 2021. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: Ordinance #2021-20 - Amending Chapter 102 - Taxation, Article VI - Exemptions; Board of Assessment Appeals, Section 102-183 - Tax exemption for senior citizens and Section 102-184 - Tax exemption for disabled citizens FIRST READING - PROPOSED ORDINANCE #2021-19 AMENDING APPENDIX B - ZONING Council President Sudler reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Since the ordinances are amendments to the Zoning Code, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission on October 18, 2021 and that a public hearing be set for the Council Meeting of November 8, 2021, at 6:30 p.m., at which time final action by Council will take place. Mr. Neil moved to refer the request to the Planning Commission on October 18, 2021 and set a public hearing for November 8, 2021 at 6:30 p.m. The motion was seconded by Mr. Boggerty and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2021-19 as read by the City Clerk, by title only, as follows: Ordinance #2021-19 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 19 - Manufacturing Zone (M); Article 4 - Zoning Bulk Parking Regulations, Section 4.16 - M, IPM Zones; and Article 5 - Supplementary Regulations, Section 3 - Supplementary Regulations Applying to Nonresidential Buildings, except in IPM Zone Page 68

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 26 REZONING REQUEST FOR PROPERTY LOCATED AT 317-325 WEST DIVISION STREET - FIRST READING OF PROPOSED ORDINANCE #2021- 21 A request was received to rezone property located at 317, 319, and 325 West Division Street, consisting of 0.26+/- acres, owned by E. Vernon Ingram, Jr. and Alice M. Ingram. The property is currently zoned C-1A (Limited Commercial Zone) and the proposed zoning is IO (Institutional and Office Zone). (Tax Parcels: ED-05-076.08-05-03.00-000, ED-05-076.08-05-02.00-000, and ED-05-076/08-05-01.00-000. Planning Reference: Z-21-06. Council District 4) Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. Mr. Neil moved to refer the request to the Planning Commission on October 18, 2021 and set a public hearing for November 8, 2021 at 6:30 p.m. The motion was seconded by Mr. Rocha and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2021-21 as read by the City Clerk, by title only, as follows: An Ordinance Amending the Zoning Ordinance and Zoning Map of the City of Dover by Changing the Zoning Designation of Property Located at 317 West Division Street, 319 West Division Street, 325 West Division Street FINAL READING - PROPOSED ORDINANCE #2021-17 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of September 13, 2021. Council President Sudler reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City's website at www.cityofdover.com under "Government." Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mrs. Anderson and unanimously carried. (The First Reading of the proposed ordinance was accomplished during the Council Meeting of September 13, 2021.) By motion of Mr. Hare, seconded by Mr. Neil, Council, by a unanimous roll call vote, adopted Ordinance #2021-17, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 80 - Personnel, Article IV - Pension Plans and Retirement Benefits (Except Police), Division 3 - General Employee Pension Plan of the Dover Code be amended to read as follows: Section 80-504 - Normal Retirement. The normal retirement date for each participant shall be the first day of the month following the attainment of the age of 65 years, provided that he has completed ten years of continuous service. Page 69

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 27 (Code 1968, § 2-99; Ord. of 1-12-1970; Code 1981, § 2-181; Ord. of 6-24-1996; Ord. No. 2017-03, 2-13-2017) Section 80-505. Early retirement. (a) Reduced benefits. A participant who has completed ten years of continuous service and who has attained the age of 55 years may retire at any time within the ten years preceding his normal retirement date; provided, however, that his retirement benefits shall be computed at a reduced rate of one-half percent for each month computed from the date of early retirement to age 65 years. (b) Unreduced benefits. (1) Hired May 1, 1994, or later. For eligible employees hired on or after May 1, 1994, a participant who has attained the age of 55 years, and whose attained age plus years of continuous service is equal to or greater than 80, may retire at any time prior to his normal retirement date with no reduction in retirement benefits. (2) Hired before May 1, 1994. For eligible employees hired before May 1, 1994, a participant who has completed 25 years of continuous service, or has attained the age of 50 years and completed 20 years of continuous service may retire at any time prior to his normal retirement date with no reduction in retirement benefits. (Code 1968, § 2-100; Ord. of 1-12-1970; Code 1981, § 2-182; Ord. of 10-12-1982, § 1; Ord. of 4-25-1994; Ord. No. 2017-03, 2-13-2017) Section 80-506. Later retirement. If a participant works beyond his normal retirement date, the payment of the participant's retirement benefits shall be deferred until his actual retirement. (Code 1968, § 2-101; Ord. of 1-12-1970; Code 1981, § 2-183; Ord. of 7-26-1993, § 3; Ord. No. 2010-13, 6-28-2010; Ord. No. 2017-03, 2-13-2017) Section 80-507. Forced retirement with pension. The general employee pension plan board, upon recommendation of the city council or the city manager, may require retirement in any case where deemed necessary due to the lack of work or inability of the employee to perform with a satisfactory degree of efficiency, provided that the employee qualifies for either normal retirement pursuant to section 80-504, or early retirement pursuant to section 80-505. The employee shall then be entitled to receive, commencing on the first day of the month coinciding with or next following his date of retirement, pension benefits equal to the benefits computed in accordance with the provisions of section 80-508 on the basis of the employee's service completed prior to actual retirement. (Code 1968, § 2-102; Ord. of 1-12-1970; Code 1981, § 2-184; Ord. No. 2017-03, 2-13-2017) Page 70

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 28 Section 80-508. Amount of retirement benefits. Retirement January 1, 1995, or later. The amount of retirement benefits payable to a participant who retires on or after January 1, 1995 shall be computed on the basis of one-fiftieth of his average actual monthly earnings multiplied by the total number of years of continuous service. Average actual monthly earnings shall be a participant's base pay plus scheduled overtime, payment for being on call, except those hours reported for being called out, and any retroactive pay corrections which involve any one of the mentioned payments during any period of 36 consecutive months in his final ten years of continuous service which results in the highest average monthly earnings. If an employee's approved absence is the result of a workers compensation injury, the base wages that the employee would have earned had he not been on workers compensation leave will be included when determining the highest 36 consecutive months within his final ten years of continuous service. The value of lost base salary as a result of mandatory furlough shall be added to an employee's final average compensation and considered in the calculation of the amount of retirement benefits, if the time period in which the mandatory furlough was required is within the highest 36 consecutive months or earnings within the final ten years of continuous service. (Code 1968, § 2-103; Ord. of 1-12-1970; Code 1981, § 2-185; Ord. of 10-12-1982, § 2; Ord. of 7-26-1993, § 4; Ord. of 4-25-1994; Ord. of 5-22-2000; Ord. of 7-10-2000; Ord. No. 2010-13, 6-28-2010; Ord. No. 2017-03 , 2-13-2017) Section 80-509. Form of benefits. (a) Normal form. A monthly benefit shall be payable on the first day of the second month preceding the date on which application for such benefit is filed. Payment will be retroactive to the retirement date. Payments of benefits shall be payable monthly thereafter during his lifetime, and terminating with the last payment on the first day of the month of the death of the participant. (b) Death of participant, etc. Upon the death of a participant who has retired, or who is eligible to be retired under any of the provisions of this division, payment shall be made to their eligible survivors in the amount of 50 percent of the monthly payments to which the participant was or would have been entitled. Upon the death of a participant who has completed a minimum of ten years of service but is not yet eligible to retire because of age and/or years of service, payment shall be made to their eligible survivors in the amount of 50 percent of the monthly payment to which the participant was or would have been entitled. The pension amount will be based upon Section 80-508. There shall be no reduction in benefit. In no instance shall actual monthly payments be less than $200.00, to be effective July 1, 2000. Upon the death of both the participant and eligible survivor, if the benefit payments received in aggregate are less than the member's contributions, the balance of the member's contributions, plus five percent interest, will be paid to the surviving beneficiary Page 71

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 29 designated or his estate if no designation has been made and submitted to the general employee pension plan board. The amount of benefit payments received and the amount of the member's contributions shall be determined from the record of the pension board. (c) Eligible survivor. An eligible survivor shall be one of the following in the order of preference listed: (1) Spouse. The participant's spouse who was married to the participant for at least one year. Surviving spouse shall be required to provide supporting documents of marriage. (2) Children, unmarried. a. The surviving children, biological or legally adopted, of the participant, who have not attained their 18th birthday. b. If said child is attending school on a full-time basis and provides proof of attendance each year of eligibility, with the payment due for the month in which he ceases to attend school on a full-time basis or with the payment due for the month in which his 22nd birthday shall occur, whichever shall occur first. (d) Commencement of payment. Benefits payable to eligible survivors shall commence on the first day of the month following the date of the participant's death. (e) Benefits payable. Benefits payable to eligible survivors shall cease: (1) Spouse. With respect to an eligible survivor who is a spouse, with the payment due for the month in which their remarriage or death shall occur, whichever occurs first. (2) Children. With respect to an eligible survivor who is a child(ren), with the payment due for the month in which his 18th birthday or death shall occur, whichever shall occur first. Payments shall be made in accordance with subsections (2)a. and b. (f) Eligibility for benefits. The eligibility of any person or persons to receive payment of benefits as an eligible survivor shall be determined conclusively by the general employee pension plan board based on application of such person or persons and any other information which the pension board deems to be appropriate. (Code 1968, § 2-104; Ord. of 1-12-1970; Code 1981, § 2-186; Ord. of 6-8-1987; Ord. of 7-26-1993, § 5; Ord. of 4-25-1994; Ord. of 12-11-1995; Ord. of 4-14-1997; Ord. of 5-22-2000; Ord. of 7-10-2000; Ord. of 3-12-2001; Ord. of 5-12-2003; Ord. No. 2010-13, 6-28-2010; Ord. No. 2011-28, 12-12-2011; Ord. No. 2013-10, 7-22-2013; Ord. No. 2017-03, 2-13-2017) Page 72

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 30 Section 80-510. Early retirement due to permanent disability. Any employee who, after completing at least ten years of continuous service, shall be injured or whose health shall become permanently impaired to such an extent as to render him totally and permanently disabled, shall be retired upon application and approval of the general employee pension plan board. The pension amount will be based upon section 80-508. There shall be no reduction in benefit. (Code 1968, § 2-105; Ord. of 1-12-1970; Code 1981, § 2-187; Ord. No. 2010-13, 6-28-2010; Ord. No. 2017-03, 2-13-2017) ADOPTED: SEPTEMBER 27, 2021 FINAL READING - PROPOSED ORDINANCE #2021-18 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of September 13, 2021. Council President Sudler reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City's website at www.cityofdover.com under "Government." Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Anderson and unanimously carried. (The First Reading of the proposed ordinance was accomplished during the Council Meeting of September 13, 2021.) By motion of Mr. Hare, seconded by Mr. Neil, Council, by a unanimous roll call vote, adopted Ordinance #2021-18, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 102 - Taxation, Article I – In General of the Dover Code be amended to read as follows: Section 102-1 - Valuation and assessment. Section 47 of the Charter provides that an impartial valuation and assessment of all real property within the city may be conducted by the city assessor or assessors. The council may also direct that in lieu of the assessment and valuation by the city assessor, a reassessment and revaluation may be done by the assessor or assessors or an outside mass appraisal company or a consortium of appraisers chosen by the council. Such contractor and tax office staff will be under the supervision of the City Manager or his/her designee. Commencing with the year 2010 and every fifth year thereafter, unless otherwise directed, the revaluation and reassessment of all real property may be conducted, under the supervision of the assessor or in conjunction with the assessor and/or the city manager or his/her designee, by an outside mass appraisal company or a consortium of appraisers chosen by the council. The mass Page 73

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 31 appraisal company or consortium of appraisers shall be licensed to conduct business in the State of Delaware and the City of Dover and shall employ appraisers who are licensed by the Delaware Division of Professional Regulations. All property shall be valued as to its status; as of its ownership; as of its current market value as of the January 1 assessment date and shall reflect fair market value. (Code 1981, § 19.5-1; Ord. of 1-22-2001; Ord. No. 2009-17, 11-9-2009; Ord. No. 2010-01, 2-14- 2011; Ord. No. 2011-31, 4-9-2012) Section 102-2. Delinquent property tax collection costs. (a) If an action to collect delinquent property taxes is filed in a court of appropriate jurisdiction, a fee as provided for in Appendix F—Fees and Fines shall be added to the amount due. (b) If an action proceeds and a writ of venditioni exponas monition or similar execution process is filed, an additional fee as provided for in Appendix F—Fees and Fines shall be added to the amount due. (c) The fees established by this section shall be in addition to court costs and service fees assessed by state or county offices. (Code 1981, § 19.5-46; Ord. of 11-24-1997; Ord. No. 2009-09, 6-22-2009) Section 102-3. Administrative reporting. The city assessor shall be selected in accordance with the City Charter, and shall be directly responsible to the mayor and council. The city council may appoint the city manager or his/her designee as the city assessor to provide supervision and support to the tax office. If the appointed assessor is not certified with the State of Delaware, the city council shall hire an approved contractor licensed by the State of Delaware professional regulations to provide assessment services. (Ord. of 7-24-2006(2); Ord. No. 2009-25, 11-9-2009) Section 102-4. Omitted real property assessments. (a) Definition: Omitted assessment. Land or improvements not valued and assessed or included on the assessment rolls or billed due to, but not limited to, the following reasons: computer error, clerical errors, conversion of software or records; missing building permits, failure to issue temporary and final certificates, errors in the preparation of the annual and supplemental tax rolls and billing by any employee or contractor working for the city. (b) Collection of taxes. The failure to receive a bill or receive an accurate bill does not relieve the taxpayer of the obligation to pay taxes. The city assessor, city manager or his/her designee, or contractor shall cause for the collection of any and all taxes due for the respective years or any supplemental tax periods that may result from omitted assessments. The omitted assessments shall be applicable and consistent with and shall apply to every Page 74

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 32 assessment of taxes for the previous year or years and to the collection of the taxes. (c) Periods covered, and penalties. Errors that cause an inaccurate assessment or billing can be corrected and the correction shall be applied. Every such omitted assessment shall be collected retroactively for a period of ten years, in addition to the current tax year, prior to the discovery by the city assessor, city manager or his/her designee, or contractor of omitted assessments. The city shall add a penalty of one and one-half percent per month for each respective month not assessed unless it is evident that there was no prior knowledge of the omitted assessment by the property owner. (d) Notice; required. The city assessor, city manager or his/her designee, or contractor shall give notice of any proposed omitted assessment of any real property for any previous tax year or years or supplemental tax periods, to all persons liable to the tax. The notice shall contain a general description, according to Kent County Property Identification Numbering system (PIN), of the real estate and state the year or years for which the real estate is liable to assessment, the name or names of the person or persons liable to assessments or reassessments, according to the legal owners of record on file with the Kent County Recorder of Deeds, and further the value of the assessment. Notice of "omitted assessments" shall be by certified mail, return receipt requested and regular United States postal mail service within 30 days of discovery of any omitted assessment. (e) Appeal. Appeals for omitted assessment shall be the same as general and supplemental assessments appeals. (Ord. of 9-10-2007) Section 102-5. Income and expense reports. The assessor, city manager or his/her designee, or contractor shall request that an annual report of income and expenses be completed and filed for all commercial/industrial income- producing property within the city limits of Dover. The income and expense report forms shall be developed and provided by the assessor. This information will become mandatory if the owner of the commercial/industrial income-producing property petitions for appeal. (Ord. No. 2009-05, 7-27-2009; Ord. No. 2009-27, 12-14-2009; Ord. No. 2011-19, 8-8-2011) Secs. 102-6—102-30. Reserved. BE IT FURTHER ORDAINED: That Chapter 102 – Taxation, Article II – Land Used for Agricultural, Horticultural, and Forest Purposes of the Dover Code be be amended to read as follows: Section 102-31. Valuation. For general property tax purposes, the value of land not less than five acres in area, which Page 75

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 33 is actively devoted to agricultural, horticultural or forest use and which has been so devoted for at least the two successive years immediately preceding the tax year in issue, shall, on application of the owner, and approval thereof as provided in this article, be that value which such lands have for agricultural, horticultural or forest use; provided, however, that land qualifying hereunder shall not be subject to taxation. (Code 1968, § 34-1; Ord. of 3-26-1979; Code 1981, § 19.5-11; Ord. of 3-14-1988) Section 102-32. Agricultural use land. Land shall be deemed to be in agricultural use when devoted to the production, for sale, of plants and animals useful to man, including, but not limited to, forages and sod crops; grains and feed crops; dairy animals and dairy products; poultry and poultry products; livestock, including beef cattle, sheep, swine, horses, ponies, mules or goats, including the breeding and grazing of any or all of such animals; bees and apiary products; fur animals; trees and forest products; or when devoted to and meeting the requirements and qualifications for payments or other compensation pursuant to a soil conservation program under an agreement with an agency of the federal government. (Code 1968, § 34.2; Ord. of 3-26-1979; Code 1981, § 19.5-12) Section 102-33. Horticultural use land. Land shall be deemed to be in horticultural use when devoted to the production, for sale, of fruits of all kinds, including grapes, nuts and berries; vegetables; nursery, floral, ornamental and greenhouse products; or when devoted to and meeting the requirements and qualifications for payments or other compensation pursuant to a soil conservation program under an agreement with an agency of the federal government. (Code 1968, § 34-5; Ord. of 3-26-1979; Code 1981, § 19.5-13) Section 102-34. Forest use land. Land shall be deemed to be in forest use when devoted to tree growth in such quantity and so spaced and maintained as to constitute a forest area. (Code 1968, § 34-4; Ord. of 3-26-1979; Code 1981, § 19.5-14) Section 102-35. Criteria for land use. Land shall be deemed to be actively devoted to agricultural or horticultural use when the gross sales of agricultural or horticultural products produced thereon, together with any payments received under a soil conservation program, have averaged at least $500.00 per year during the two- year period immediately preceding the tax year in issue, or there is clear evidence of anticipated yearly gross sales and such payments amounting to at least $500.00 within a reasonable period of time. Page 76

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 34 (Code 1968, § 34-5; Ord. of 3-26-1979; Code 1981, § 19.5-15) Section 102-36. Eligibility for valuation, assessment and taxation. Land which is actively devoted to agricultural, horticultural or forest use shall be eligible for valuation, assessment and taxation as provided in this article when it meets the following qualifications: (1) Time. It has been so devoted for at least the two successive years immediately preceding the tax year for which valuation under this section is requested; (2) Area. The area of such land is not less than five acres; and (3) Time of application. Application by the owner of such land for valuation under this section is submitted on or before February 1 of the year immediately preceding the tax year to the city assessor or contractor on a form prescribed by the city assessor, city manager or his/her designee, or contractor. (Code 1968, § 34-6; Ord. of 3-26-1979; Code 1981, § 19.5-16) Section 102-37. Assessment procedures. (a) Valuing land. The city assessor or contractor under the supervision of the city manager or his/her designee, in valuing land which qualifies as land actively devoted to agricultural, horticultural or forest use under the tests prescribed by this article, and as to which the owner thereof has made timely application for valuation, assessment and taxation under this article for the tax year in issue, shall consider only those indicia of value which such land has for agricultural, horticultural or forest use. In addition to use of his personal knowledge, judgment and experience as to the value of land in agricultural, horticultural or forest use, he shall, in arriving at the value of such land, consider available evidence of agricultural, horticultural or forest capability. (b) Area. In determining the total area of land actively devoted to agricultural, horticultural or forest use, there shall be included the area of all land under barns, sheds, silos, cribs, greenhouses and like structures, lakes, dams, ponds, streams, irrigation ditches and like facilities, but land under and such additional land as may be actually used in connection with the farmhouse, shall be excluded in determining such total area. (c) Structures. All structures which are located on land in agricultural, horticultural or forest use, and the farmhouse and the land on which the farmhouse is located, together with the additional land used in connection therewith, shall be valued, assessed and taxed by the same standards, methods and procedures as other taxable structures and other land in the taxing district. (d) Rollback taxes. (1) When land in agricultural use and being valued, assessed and taxed under the Page 77

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 35 provisions of this article is applied to a use other than agriculture, it shall be subject to additional taxes, hereinafter referred to as "rollback taxes," in an amount equal to the difference, if any, between the taxes paid or payable on the basis of the valuation and the assessment authorized hereunder and the taxes that would have been paid or payable had the land been valued, assessed and taxed as other land in the city, in the current tax year immediately preceding, in which the land was valued, assessed and taxed hereunder. (2) If, in the tax year in which a change in use of land occurs, the land was not valued, assessed, and taxed under this article, then such land shall be subject to rollback taxes in the following manner: a. If the change of the use of land occurs prior to January 1, 1996, then such land shall be subject to rollback taxes for the five tax years immediately preceding in which the land was valued, assessed, and taxed hereunder. b. If the change in use of land occurs between January 1, 1996, and December 31, 1996, then such land shall be subject to rollback taxes for the six tax years immediately preceding in which the land was valued, assessed and taxed hereunder. c. If the change in use of land occurs between January 1, 1997, and December 31, 1997, then such land shall be subject to rollback taxes for the seven tax years immediately preceding in which the land was valued, assessed, and taxed hereunder. d. If the change in use of land occurs between January 1, 1998, and December 31, 1998, then such land will be subject to rollback taxes for the eight years immediately preceding in which the land was valued, assessed, and taxed hereunder. e. If the change in use of land occurs between January 1, 1999, and December 31, 1999, then such land shall be subject to rollback taxes for the nine tax years immediately preceding in which the land was valued, assessed, and taxed hereunder. f. If the change in use of land occurs on January 1, 2000, or thereafter, then such land shall be subject to rollback taxes for the ten tax years immediately preceding in which the land was valued, assessed, and taxed hereunder. (3) In determining the amounts of the rollback taxes chargeable on land which has undergone a change in use, the city assessor or contractor under the supervision of the city manager or his/her designee shall, for each of the rollback tax years involved, ascertain: a. The full and fair value of such land under the valuation standard applicable Page 78

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 36 to other land in the city; b. The amount of the additional assessment on the land for the particular tax year by deducting the amount of the actual assessment on the land for that year from the amount of the land assessment determined by the city assessor or contractor under the supervision of the city manager or his/her designee; and c. The amount of the rollback tax for that tax year by multiplying the amount of the additional assessment determined under subsection (d)(3)b. of this section by the general property tax rate of the city applicable for that tax year. (e) Land condemned, etc. Land condemned or otherwise acquired for a public purpose by the state or any other public authority having condemnation powers shall not be considered a change in use and shall not be subject to rollback taxes as provided in subsection (d) of this section. (Code 1968, § 34-7; Ord. of 3-26-1979; Code 1981, § 19.5-17; Ord. of 3-14-1988; Ord. of 4-22- 1996) Section 102-38. Annual review. (a) Application. Eligibility of land for valuation, assessment and taxation under this article shall be determined for each tax year separately. An application shall be submitted by the owner to the city assessor, city manager or his/her designee, or contractor on or before February 1 of the year immediately preceding the tax year for which such valuation, assessment and taxation are sought; provided, however, that unless the land usage changes, those applications which have met the provisions to qualify under this article shall be automatically renewed without the owner having to apply annually. (b) Change in land use. If the land usage changes, the farm owner shall, on or before February 1 of the year in which the land usage changes, notify the city assessor, city manager or his/her designee, or contractor of the change in land use. (Code 1968, § 34-8; Ord. of 3-26-1979; Code 1981, § 19.5-18) Section 102-39—102-70. Reserved. BE IT FURTHER ORDAINED: That Chapter 102 – Taxation, Article III – Realty Transfer Tax of the Dover Code, be amended to read as follows: Section 102-71. Definitions. (a) The following words, terms and phrases, when used in this article, shall have the meanings Page 79

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 37 ascribed to them in this section, except where the context clearly indicates a different meaning: (1) Document means any deed, instrument or writing whereby any real estate within the corporate limits of the city, or any interest therein, shall be quitclaimed, granted, bargained, sold or otherwise conveyed to the grantee, but shall not include the following: a. Any will; b. Any lease other than those described or defined in subsection (a)(2) of this section; c. Any mortgage; d. Any conveyance between corporations operating housing projects pursuant to 31 Del. C. § 4501 et seq., and the shareholders thereof; e. Any conveyance between nonprofit industrial development agencies and industrial corporations purchasing from them; f. Any conveyance to nonprofit industrial development agencies; g. Any conveyance between a husband and wife; h. Any conveyance between persons who were previously husband and wife, but who have since been divorced, provided that such conveyance is made after the granting of the final decree in divorce and the real estate or interest therein subject to such conveyance was acquired by the husband and wife, or husband or wife prior to the granting of the final decree in divorce; i. Any conveyance between parent and child or the spouse of such a child; j. Any conveyance: 1. To a trustee, nominee or straw party for the grantor as beneficial owner; 2. For the beneficial ownership of a person, other than the grantor, where, if such person were the grantee, no tax would be imposed upon the conveyance pursuant to this chapter; or 3. From a trustee, nominee or straw party to the beneficial owner; k. Any conveyance between a parent corporation and a wholly owned subsidiary corporation, provided that such conveyance is without actual consideration; Page 80

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 38 l. Correctional deeds without actual consideration; m. Any conveyance to or from the United States, this state or to any of their instrumentalities, agencies or political subdivisions and the University of Delaware; n. Any conveyance to or from a corporation, or a partnership, where the grantor or grantee owns stock of the corporation or an interest in the partnership in the same proportion as his interest in, or ownership of, the real estate being conveyed; provided, however, that this subsection shall not apply to any distribution in liquidation or other conveyance resulting from the partial or complete liquidation of a corporation, unless the stock of the corporation being liquidated has been held by the grantor or grantee for more than three years; provided, further, this subsection shall not apply to any conveyance from a partnership to its partners, unless the partners' interest in the partnership has been held for more than three years; o. Any conveyance by the owner or previously occupied residential premises to a builder of new residential premises when such previously occupied residential premises are taken in trade by such builder as a part of the consideration from the purchaser of new, previously unoccupied premises; p. Any conveyance to the lender holding a bona fide mortgage, which is genuinely in default, either by a sheriff conducting a foreclosure sale, or by the mortgagor in lieu of foreclosure; q. Any conveyance to a religious organization or other body or person holding title to real estate for a religious organization, if such real estate will not be used following such transfer by the grantee, or by any privy of the grantee, for any commercial purpose; provided, however, that only that portion of the tax which is attributable and payable by the religious organization or other body or person holding title to real estate for a religious organization under 30 Del. C. § 5402 shall be exempt; r. Any conveyance to or from a volunteer fire company organized under the laws of this state; provided, however, that only that portion of the tax which is attributable to and payable by the volunteer fire company by this article shall be exempt; s. Any conveyance of a "mobile home" or "manufactured home," as defined in 25 Del. C. § 7003; t. Any conveyance without consideration to an organization exempt from tax under section 501(c)(3) of the federal Internal Revenue Code (26 USC 501(c)(3)); Page 81

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 39 u. Any conveyance to a nonprofit conservation organization, when the property is purchased for open space preservation purposes; v. Any conveyance to or from a nonprofit corporation or organization of real estate acquired for the purpose of rehabilitation and resale without profit. (2) Document includes the following: a. Any writing purporting to transfer a title interest or possessory interest for a term of more than five years in a condominium unit or any unit properties subject to the Unit Property Act pursuant to 25 Del. C. § 2201 et seq. b. Any writing purporting to transfer a title interest or possessory interest of any lessee or other person in possession of real estate owned by the state or other political subdivision thereof. c. Any writing purporting to assign or transfer a leasehold interest or possessory interest in residential property under a lease for a term of more than five years. For this purpose, the term "residential property" means any structure or part of a structure which is intended for residential use, and excluding any commercial unit subject to tax under 30 Del. C. § 2301(a)(88) relating to commercial lessors. (3) First-time homebuyer means a natural person who has at no time held an interest in residential real estate, wherever located, and which has been occupied as their principal residence, and who intends to occupy the property being conveyed as his principal residence, within 90 days following recordation of the deed. The first-time homebuyer must file an affidavit certifying to his qualifications before the exemption can be granted. In order to alleviate claims for rebate of the transfer tax paid, no rebate shall be made once the deed for the transaction has been recorded. First-time homebuyers submitting a false affidavit in any respect, which would entitle them to the exemption, shall be subject to payment of the unpaid transfer tax, plus interest at the rate of one and one-half percent per month and, upon direction by the council, referral to the attorney general of the state for criminal prosecution. This subsection shall apply to all real estate settlements held on or after January 2, 2000. First-time homebuyers are exempt from the transfer tax as provided herein. The first-time homebuyer exemption shall apply to the seller of property that qualifies for the first- time buyer exemption but only for property located within the downtown redevelopment high priority target area defined in Appendix C. Council shall have the right to deny this exemption to any property owner where the sale and purchase appears to be done fraudulently to take advantage of the realty transfer tax exemption ordinance. (4) Transaction means the making, executing, delivering, accepting or presenting for recording of a document. Page 82

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 40 (5) Value means, in the case of any document granting, bargaining, selling or otherwise conveying any real estate or interest or leasehold interest therein, the amount of the actual consideration therefor, including liens or other encumbrances thereon, and ground rents which encumber the interest in real estate and any other interest in real estate conveyed, provided, that, in the case of a transfer for an amount less than the highest appraised full value of said property for local real property tax purposes, the term "value" shall mean the highest such appraised value, unless the parties or one of them can demonstrate that fair market value is less than the highest appraised value, in which case, the term "value" shall mean fair market value, or actual consideration, whichever is greater. A demonstration that the transaction was at arm's length between unrelated parties shall be sufficient to demonstrate that the transaction was at fair market value. (b) In determining the term of a lease, it shall be presumed for the purpose of computing the lease term, that any rights or options to renew or extend will be exercised. (c) For the purpose of subsection (a)(5) of this section, in the case of a document described in subsection (a)(2) of this section under which the consideration is based, in whole or in part, on a percentage of the income or receipts to be received in the future, actual consideration shall include the amounts actually received under such percentage of income or receipts provision; provided, however, and notwithstanding any other provisions of this article, that the tax imposed by this article shall be due and payable to the controller/treasurer within 30 days after the date such amounts become due and payable under the agreement. (d) Transfers through conveyance of interest. (1) Except as provided in subsections (d)(2) and (3) of this section, where beneficial ownership in real estate is transferred through a conveyance or series of conveyances of intangible interests in a corporation, partnership or trust, such conveyance shall be taxable under this article as if such property were conveyed through a duly recorded "document" as defined in subsection (a)(1) of this section, and subject to the exemptions contained therein, except those exemptions contained in subsections (a)(1)j. and (a)(1)n. of this section. (2) No bona fide pledge of stock or partnership interests as loan collateral, nor any transfer of publicly traded stock or publicly traded partnership interest shall be deemed subject to taxation under this subsection (d). (3) Where the beneficial owners of real property, prior to the conveyance or series of conveyances referred to in this subsection (d), own 80 percent or more of the beneficial interest in the real estate following said conveyance or series of conveyances, such transfers shall not be subject to tax under this subsection (d). Where the beneficial owners of real property, prior to the conveyance or series of conveyances referred to in this subsection (d), own less than 80 percent of the beneficial interest in the real estate following said conveyance or series of conveyances, such transfers shall not be subject to tax under this subsection (d), Page 83

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 41 unless under regulations promulgated by the city assessor, city manager or his/her designee, or contractor, such transfer or transfers are properly characterized as a sale of real property. Such characterization shall take into account the timing of the transaction, beneficial ownership prior to and subsequent to the conveyance or conveyances, the business purpose of the corporation, partnership or trust, and such other factors as may be relevant. (Code 1981, § 19.5-19; Ord. of 6-27-1988; Ord. of 4-22-1996; Ord. of 8-10-1998; Ord. of 12-13- 1999; Ord. of 8-8-2005(1); Ord. No. 2009-23, 10-26-2009; Ord. No. 2011-17, 8-8-2011; Ord. No. 2015-03, 2-23-2015; Ord. No. 2016-16, 8-8-2016) Section 102-72. Applicability to certain construction. (a) "Document" defined. Notwithstanding section 102-71, there shall be included in the definition of the term "document," for purposes of this article, any contract, or other agreement or undertaking for the construction of all or a part of any building all or a portion of which contract, agreement or undertaking (or any amendment to the foregoing) is entered into, or labor and materials are supplied, either prior to the date of the transfer of the land on which the building is to be constructed or within one year of the date of the transfer to the grantee. (b) Building permit. No building permit shall be issued unless and until the person or persons (including corporations and/or other associations) requesting such permit shall demonstrate, in whatever form may be specified by the city assessor, city manager or his/her designee, or contractor including, at his discretion, a form of affidavit, that: (1) No transfer as described in this section has occurred within the preceding year; (2) No portion of the contract for construction for which the permit is being requested was entered into and no materials or labor with respect to the building have been provided within one year of the date on which the property was transferred; or (3) There has been paid a realty transfer tax on the document as defined in this section. (c) Certificate of occupancy. In addition, no certificate of occupancy shall be issued relative to any building on which a tax is provided by this section, unless and until the owner recertifies the actual cost of the building and pays any additional tax due as a result of such recertification. (d) "Building" defined. The term "building," for purposes of this section, shall mean any structure having a roof supported by columns or walls, which structure is intended for supporting or sheltering any use or occupancy, but shall not include any alteration of or addition to an existing building where the cost of such alteration or addition is less than 50 percent of the value of the property transferred. (e) "Transfer" defined. The term "transfer," for purposes of this section, shall include any Page 84

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 42 transfer made by a "document" as defined in section 102-71, and shall not include any transaction excluded from the definition of the term "document." (f) Inventory for resale. This section shall not apply to the application for a building permit by a builder or developer who acquires the land and obtains the permit for the purpose of including the land with improvements in the builder's or developer's inventory for resale. (g) Rate of certain tax. Notwithstanding section 102-73, the rate of tax on documents described in subsection (a) of this section shall be one percent on amounts exceeding $10,000.00, which shall be borne by the owner of the building whose construction is made subject to tax under subsection (a) of this section. (Code 1981, § 19.5-19.1; Ord. of 4-22-1991) Section 102-73. Levied; exemptions. (a) Rate. Every person who makes, executes, issues or delivers any document, or in whose behalf any document is made, executed, issued or delivered, shall pay therefor and in respect thereof, or for and in respect of the vellum, parchment or paper upon which such document is written or printed, a tax at the rate of 1½ percent of the value of the property represented by such document, which tax shall be payable at the time of the making, execution, issuance or delivery of such document, and said tax is to be apportioned equally between the grantor and grantee, unless otherwise provided for by agreement of the parties. (b) Nominee for grantee. Where a person acquires title to any lands, tenements or hereditaments as a nominee or as a straw party for the real grantee or purchaser, the transfer of such title by such nominee or straw party to the real grantee or purchaser shall be exempt from this tax. (c) Nominee for grantor. Where a person acquires title to any lands, tenements or hereditaments for the purpose of holding the same as a nominee or as a straw party for the grantor, such transfer of title to the nominee or straw party shall be exempt from this tax. (d) Expenditure of funds. The rate of tax imposed by this article, and other provisions or language to the contrary notwithstanding, shall be 1½ percent of the property value represented by such documents as referred to herein and funds realized pursuant to this article shall be segregated from the general fund and be expended solely for capital and operating costs of public safety services and for other programs and services, all in accordance with the provisions of 22 Del. C. § 1601(c). (Code 1981, § 19.5-20; Ord. of 6-27-1988; Ord. of 8-10-1998) Section 102-74. Payment generally; documentary stamps generally. (a) Evidence of payment. The payment of the tax imposed by this article shall be evidenced by the affixing of one or more documentary stamps to every document by the person making, executing, issuing or delivering such document, regardless of the situs of the actual making, Page 85

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 43 executing, issuing or delivering of such document. (b) Affixing stamps. Such stamps shall be affixed in such a manner that their removal will require the continued application of steam or water, and the person using or affixing such stamps shall cause such stamps to be canceled in such a manner that they may not be used again either: (1) By writing or stamping, or by causing to be written or stamped thereon, the initials of his name and the date upon which such stamps are affixed or used; or (2) By complying with such other method of cancellation as the city assessor, city manager or his/her designee, or contractor may prescribe. (c) Source of tax. The tax imposed by this article shall be fully paid and have priority out of the proceeds of any judicial sale of real estate before any other obligation, claim, lien, judgment, estate or costs of the sale, and of the writ upon which the sale is made, and the sheriff or other officer conducting such sale shall pay the tax herein imposed out of the first moneys paid to him in connection therewith, unless previously paid by any party; provided, however, that any tax imposed by the state shall have priority over the tax imposed under this article. (d) Determination of tax. The value for determining the tax shall be the highest of the following: (1) The bid price; (2) The amount of the mortgage not in excess of the fair value of the real estate; (3) The estimated full value; (4) The full and complete value pursuant to section 102-71. (Code 1981, § 19.5-21; Ord. of 6-27-1988) Section 102-75. Liability for payment as between parties. As between the parties to any transaction which is subject to the real estate transfer tax imposed by this article, in the absence of an agreement to the contrary, the burden for paying such tax shall be on the grantor. (Code 1981, § 19.5-22; Ord. of 6-27-1988) Section 102-76. Recordation of documents. (a) No document shall be recorded in the office of the recorder of deeds in and for the county unless one or more documentary stamps shall have been affixed thereto as provided in this article. Page 86

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 44 (b) The affixation of stamps to a document upon which a tax is imposed by this article, when lodged with or presented to the recorder of deeds, shall be an affirmation on the part of the transferor that the true, full, and complete value of the transaction is fully reflected in the amount of the stamps affixed thereto. (c) Every document, when lodged with or presented to the recorder of deeds and city assessor, city manager or his/her designee, or contractor, shall set forth therein, and as a part of such document, the true, full, and complete value thereof, or shall be accompanied by an affidavit, executed by a responsible person connected with the transaction, showing such connection and setting forth the true, full, and complete value thereof or the reason, if any, why such document is not subject to tax under this article. (Code 1981, § 19.5-23; Ord. of 6-27-1988) Section 102-77. Duties of city assessor. In addition to the other duties of the city assessor: (1) Stamps. The city assessor, city manager or his/her designee, or contractor shall prepare and furnish adhesive stamps of such denominations and in such quantities as may be necessary for the payment of the tax imposed by this article and shall make provisions for the sale of such stamps in such places as may be deemed necessary and indicate on the document the amount of transfer tax that has been paid. (2) Other evidence of payment. The city assessor, city manager or his/her designee, or contractor may, by regulations, provide for the evidence of the payment of the tax to be shown on the document by means other than the affixing of documentary stamps. (3) Regulations. The city assessor, city manager or his/her designee, or contractor is charged with the enforcement of this article and is authorized and empowered to prescribe, adopt, promulgate, and enforce regulations relating to: a. The method to be used in affixing or cancelling of stamps in substitution for or in addition to the method and means provided in this article. b. The denomination and sale of stamps. c. Any other matter or thing pertaining to the administration and enforcement of this article. (3) Audit. The city assessor, city manager or his/her designee, or contractor is charged with review of the payment and the "value" stated for the purpose of the tax. a. The review and audit process should be conducted within ten days of the "stamping" of the deed. Page 87

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 45 b. Notification to attorney/title company shall be made within five business days of the findings from the review and audit process. (Code 1981, § 19.5-24; Ord. of 6-27-1988; Ord. No. 2009-05, 7-27-2009) Section 102-78. Prohibited acts enumerated. No person shall: (1) Pay tax. Make, execute, issue, deliver or accept, or cause to be made, executed, issued, delivered or accepted, any document without the full amount of tax due thereon under the provisions of this article being duly paid; (2) Cancel stamp. Make use of any documentary stamp to denote payment of any tax imposed by this article without cancelling such stamp as provided in section 102- 74(b); (3) Comply with regulations. Fail, neglect or refuse to comply with, or otherwise violate, the regulations prescribed, adopted, and promulgated by the department [sic] under the provisions of this article; (4) Cut stamp. Fraudulently cut, tear or remove any documentary stamp from a document; (5) Fraud. Fraudulently affix to any document upon which a tax is imposed by this article any documentary stamp which has been cut, torn or removed from any other document upon which a tax is imposed by this article or any documentary stamp of insufficient value, or any forged or counterfeited stamp, or any impression of any forged or counterfeited stamp, die, plate or other article; (6) Alter cancellation. Willfully remove or alter the cancellation marks of any documentary stamp, or restore any such documentary stamp with the intent to use or to cause the same to be used after it has already been used, or knowingly buy, sell, offer for sale or give away any such altered or restored stamp to any person for use, or knowingly use the same; (7) Possess altered stamp. Knowingly have in his possession any altered or restored documentary stamp which has been removed from any document upon which a tax is imposed by this article and the possession of such stamp shall be prima facie evidence of an intent to violate this subsection; (8) Forged stamp. Knowingly or willfully prepare, keep, sell, offer for sale or have in his possession any forged or counterfeited documentary stamp; or (9) Accept unstamped document. Accept for recording in the office of any recorder of deeds any document upon which the realty transfer tax is imposed by this article without the proper documentary stamp or other evidence of payment of the tax Page 88

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 46 affixed thereto as required by this article as is indicated in such document or accompanying affidavit. (Code 1981, § 19.5-25; Ord. of 6-27-1988) Section 102-79. Violations; penalties. Any person guilty of conduct prohibited in section 102-78 shall, upon conviction, be punished by imposition of a fine as provided for in Appendix F—Fees and Fines. Fines not paid within 14 days of the day the fine was issued, including the day the fine was issued, shall be automatically doubled in amount. (Code 1981, § 19.5-26; Ord. of 6-27-1988; Ord. of 9-22-2003; Ord. No. 2009-09, 6-22-2009) Section 102-80—102-110. Reserved. BE IT FURTHER ORDAINED: That Chapter 102 – Taxation, Article IV – Abatement of Real Estate Taxes of the Dover Code, be amended to read as follows: Section 102-111. Purpose. In the opinion of city council, the abatement of city real estate taxes for certain qualifying industries and businesses defined herein best promotes the public welfare by providing incentives for them to expand or locate in the city, thereby creating new employment opportunities for the citizens of the city and ultimately strengthening the city's tax base. In the opinion of council of the City of Dover, the abatement of city real estate taxes for certain qualifying homeowners in certain designated areas of the city thus promotes the public welfare by providing incentives for these homeowners to purchase residences and locate in these areas in the city. (Code 1981, § 19.5-31; Ord. of 12-11-2000; Ord. of 8-8-2005(2); Ord. No. 2014-01, 2-10-2014 ) Section 102-112. Authority. Article VIII, section 1 of the constitution of the state provides that real property located within the boundaries of any incorporated municipality may be exempted from municipal property tax by the municipality when, in the opinion of the municipality, it will best promote the public welfare. (Code 1981, § 19.5-32; Ord. of 12-11-2000) Section 102-113. Qualifications. Page 89

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 47 (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Control with respect to a corporation means ownership, directly or indirectly, of stock possessing 50 percent or more of the total combined voting power of all classes of the stock of such corporation entitled to vote and 50 percent or more of the shares of such corporation entitled to vote and 50 percent or more of the total number of shares of all other classes of such corporation's stock. Control with respect to a trust means ownership, directly or indirectly, of 50 percent or more of the beneficial interest in the principal or income of such trust. The ownership of stock in a corporation, of a capital of profits interest in a partnership or association, or of a beneficial interest in a trust shall be determined in accordance with the rules for constructive ownership of stock provided in section 267(c) of the Internal Revenue Code (26 USC 267(c)). Expanded facility means any qualified property that is modified with an improvement or addition (other than a replacement resulting from the acquisition, construction, reconstruction, installation, or erection of improvements or additions resulting from repairing, refurbishing, retooling, recycling, or other similar process or procedure that merely preserves or restores the value of an existing facility and not including any improvement or addition that, in the determination of the council, does not constitute an integral part of a qualified activity), if such improvements or additions are placed in service by the taxpayer after January 1, 2001. Abatement will only be to the extent of the taxpayer's qualified investment in such improvements or additions. Large vacant commercial facility means a building of 20,000 square feet or larger and vacant continuously for 18 months or more. New facility means any qualified facility (other than an expanded facility or a replacement facility) constructed by the taxpayer after January 1, 2001. For the purposes of this article, the term "constructed" means the issuance of a building permit for $1,000,000.00 or more with regards to subsection (b)(1) of this section, and the issuance of a building permit for $3,000,000.00 or more with regards to subsection (b)(2) of this section. Placed in service and original use have the meanings ascribed to such terms under section 167 of the Internal Revenue Code (26 USC 167) and regulations promulgated thereunder. Qualified activity means any activity constituting manufacturing (other than any repair, refurbishing, retooling, recycling or other similar process or procedure that merely preserves or restores the value of a product or that does not change the inherent nature of a product or material). Such term includes any activity engaging in business as a wholesaler; the CCBA and any subsequent legislation as enacted by the state; any home offices and operating units of insurance companies; and any combination of activities described herein. Qualified employee means any person employed within the city/county on a regular and full- time basis. Page 90

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 48 Qualified facility means any qualified property located in the city that constitutes a new or an expanded facility, located within the industrial park manufacturing district, industrial park manufacturing 2 district, industrial park manufacturing 3 district, or manufacturing district, and that is used by a taxpayer in or in connection with a qualified activity. Qualified investment for any taxable year is based on the value of a qualified facility as of the last business day of such taxable year. Qualified property means any building and its structural components, and any other improvement to real property. Such term includes the land on which such building or other improvements are located, if ownership of said land and structural improvements is identical. If any property is owned or leased by the taxpayer in common with any other person or persons, such property may constitute "qualified property" only to the extent of the taxpayer's proportionate interest. Related person means a corporation, partnership, association, or trust controlled by the taxpayer; or an individual, corporation, partnership, association, or trust that is in control of the taxpayer; or a corporation, partnership, association, or trust controlled by an individual, corporation, partnership, association, or trust that is in control of the taxpayer. (b) Established. Industries/businesses may qualify for property tax abatement either by meeting the industry function qualifications detailed in the following subsection (b)(1) or the investment qualifications detailed in the following subsection (b)(2) or the occupancy qualifications detailed in the following subsection (b)(3): (1) Qualifying industries/businesses by function. a. Manufacturers and financial institutions as defined by the FCDA, CCBAA, and subsequent legislation and home offices and operating units of insurance companies shall be qualifying industries, including, but not be limited to, distributors, transportation (air, rail, barge, truck), printing and publishing, and food processing. b. Investment and employees. The qualifying industry must invest at least $1,000,000.00 in a qualifying new or expanded facility in the city and hire at least 20 qualified employees (including owners/operators), 75 percent of whom shall be city/county residents not employed by the qualifying industry/activity at the time of its relocation/expansion within the city. The council may, at the time of application, reduce the 75 percent requirement to a lesser percentage, but not less than 50 percent. The qualifying industry agrees to supply information verifying compliance with this section in whatever legally acceptable manner the council shall so request. (2) Qualifying industry/businesses by investment. Industries/businesses that do not meet the qualifications as specified in subsection (b)(1) of this section can nevertheless qualify for property tax abatement by investing a minimum of $3,000,000.00 in a Page 91

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 49 new or expanded facility in the city located within the industrial park manufacturing district, industrial park manufacturing 2 district, industrial park manufacturing 3 district, or the manufacturing district, and hire at least 15 qualified employees (including owners/operators), 75 percent of whom shall be city/county residents not employed by the qualifying industry/activity at the time of its relocation/expansion within the city. The council may, at the time of application, reduce the 75 percent requirement to a lesser percentage, but not to less than 50 percent. The qualifying industry agrees to supply information verifying compliance with this section in whatever legally acceptable manner the council shall so request. (3) Qualifying industry/business by occupying a large vacant commercial facility. Entities that do not qualify for property tax abatement under subsection (b)(1) or (b)(2) can qualify for property tax abatement by (a) purchasing a large vacant commercial facility if the purchase of the large vacant commercial facility will result in the employment of 15 or more full-time employees; or (b) leasing a large vacant commercial facility if the initial lease term is at least ten years, the lease of the large vacant commercial facility will result in the employment of 15 or more full-time employees, and the occupying tenant submits a letter of intent to lease and requests the abatement for either their own benefit when the tax burden is the responsibility of the tenant, or on behalf of the owner when the tax burden is the responsibility of the owner. The demolition of a large vacant building and the construction of a new replacement 20,000 square feet or greater that meets the conditions of [subsection] (b)(3) of section 102-113, Qualifications, shall qualify for abatement. (c) Benefits. (1) The council may abate city real estate taxes on a ten-year sliding scale as follows, or upon any other scale or method deemed most advantageous by the council for the public welfare: Fiscal Year Construction Ended 100 percent reduction of taxes First year of operation 90 percent reduction of taxes Second year of operation 80 percent reduction of taxes Third year of operation 70 percent reduction of taxes Fourth year of operation 60 percent reduction of taxes Fifth year of operation 50 percent reduction of taxes Sixth year of operation 40 percent reduction of taxes Seventh year of operation 30 percent reduction of taxes Eighth year of operation 20 percent reduction of taxes Ninth year of operation 10 percent reduction of taxes Tenth year of operation 0 percent reduction of taxes (2) Unless otherwise directed by the council, year one of the abatement period will commence with the first property tax billing following the completion of the Page 92

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 50 qualifying new or expanded facility and the meeting of all requirements as detailed in subsections (b)(1) and (b)(2) of this section. Abatement for expanded facilities will be limited to expansion value only. (3) All quarterly property taxes for new construction, as defined in section 49A of the city Charter, will likewise be abated for qualifying new or expanded facilities. (4) The property tax abatement program will have no effect on both citywide revaluations of property values for taxation purposes and the institution of those new values. (d) Any persons purchasing residential real property in which they will reside within the downtown redevelopment high priority target area defined in Appendix C shall be given tax relief from the payment of real estate taxes in the following manner: first year of ownership, total tax abatement; second year of ownership, 75 percent tax abatement; third year of ownership, 50 percent tax abatement; fourth year of ownership, 25 percent tax abatement; fifth year of ownership, no tax abatement. Provided however that the homeowner is required to occupy the home as their principal place of residence during the entire time that the taxes are abated and if the property ceases to be their principal place of residence at any time during the four-year period of abatement, then they shall lose their right of abatement and shall be required to pay immediately all taxes abated up to the time that the home ceases to be their principal residence. In order to obtain the tax abatement, the homeowner must make application by affidavit submitted to the city assessor, city manager or his/her designee, or contractor showing qualification for the abatement and each year thereafter, submit a similar affidavit showing their continued right to the abatement. If qualification for the abatement ceases within the four-year period of abatement the homeowner is required to notify the city assessor, city manager or his/her designee, or contractor of the lack of qualification for the abatement and within 90 days from the date the qualification ceases, pay all taxes abated in the past. First year of owner occupancy 100 percent reduction of taxes Second year of owner occupancy 75 percent reduction of taxes Third year of owner occupancy 50 percent reduction of taxes Fourth year of owner occupancy 25 percent reduction of taxes Fifth year of owner occupancy 0 percent reduction of taxes (Code 1981, § 19.5-33; Ord. of 12-11-2000; Ord. of 8-8-2005(3); Ord. No. 2011-11, 7-11-2011; Ord. No. 2011-17, 8-8-2011; Ord. No. 2015-03, 2-23-2015; Ord. No. 2019-20, 1-13-2020; Ord. No. 2021- 06, 4-12-2021) Section 102-114. Application process. (a) Letter. An initial application for abatement shall be by letter sent to the city assessor, city manager or his/her designee, or contractor by the taxpayer, specifying the exact provisions under which the applicant qualifies (i.e., type of industry, financial investment, level of city/county resident staffing, level of ownership and control, etc.). Page 93

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 51 (b) Time of application. Applications may be made at any time prior to the issuance of a certificate of occupancy for the subject property. Applications for tax abatement received after the certificate of occupancy for a subject property has been issued will be rejected. (c) Notice. The city assessor, city manager or his/her designee, or contractor shall notify the applicant within 30 days if the project would meet all conditions for approval. (d) To council. After a certificate of occupancy is issued for the subject property, the city assessor, city manager or his/her designee, or contractor shall determine if all qualifications for a tax abatement have been met. When so satisfied, the city assessor, city manager or his/her designee, or contractor shall present the abatement request, with all qualifying documentation, to the city council for approval. (e) Extension. When the applicant cannot meet all qualifications for tax abatement at the time the certificate of occupancy is issued, an automatic 24-month approval extension shall be activated. If qualifications remain unfulfilled at the expiration of the approval extension, the abatement application will be denied by the city assessor, city manager or his/her designee, or contractor. (f) Statement of compliance. The council shall require an annual statement of compliance as a condition to remain eligible for the abatement program. The statement, due by April 15 of each year, shall be used to ensure continued fulfillment of all abatement qualifications. Failure to submit a requested statement of compliance shall disqualify any participation in the abatement program for the property tax billing following the missed April 15 deadline. The reduction of taxes percentage for the disqualified billing year will be extinguished as unused, with the next lower percentage becoming available for the following tax year. (Code 1981, § 19.5-34; Ord. of 12-11-2000) Section 102-115. Termination of ownership. If, prior to the expiration of the ten-year abatement period, the qualifying facility is sold to a non-associated outside party, the council has the option to both cancel all remaining years of the abatement program for the facility, and/or require the selling party to reimburse the city for all tax abatement amounts allowed. The acceptance of any tax rebates under this article constitutes acceptance of this reimbursement provisions. (Code 1981, § 19.5-35; Ord. of 12-11-2000) Section 102-116. Affordable apartment housing complexes. (a) A multifamily apartment complex which meets all of the following criteria shall be entitled to a five-year phase-in of real property taxes: (1) It must consist of no less than 30 units. Page 94

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 52 (2) It must be required by a deed restriction or other legal document to lease not less than 80 percent of the residential units located therein to persons whose annual income is 60 percent or less of area median income adjusted by household size as defined by the Federal Department of Housing and Urban Development (HUD) for Kent County, Delaware. (3) It must have been approved by the Delaware State Housing Authority (DSHA) for financing of new construction, or DSHA-defined substantial rehabilitation of existing housing; and, acquisition if DSHA-defined substantial rehabilitation is being done. (b) The phase-in of real property taxes shall be in accordance with the following table: Year of Operation Reduction of Taxes (Percent) 1 100 2 75 3 50 4 25 5 0 (c) Unless otherwise directed by the council, year one of the abatement period begins in the tax year after the completion of the new construction or rehabilitation of existing housing. (d) All quarterly property taxes for new construction, as defined in section 49A of the City Charter, will likewise be abated for apartment complexes that meet the aforementioned criteria.. (e) This property tax abatement program will have no effect on both citywide revaluations of property values for taxation purposes and the institution of those new values. (f) Any person who purchases a property for which an application for the abatement was made, or for which the abatement was approved, will have the rights and benefits of the application or approved abatement. (g) The approval of all abatements under this program shall be by the city assessor, city manager or his/her designee, or contractor. Notice of action taken in determining entitlement to the abatement shall be given to the property owner. The property owner shall have rights of appeal as outlined in section 47 of the Dover City Charter. (Ord. of 7-10-2006) Section 102-117. Construction of new facility. (a) Tax abatement benefit. During the construction of a new facility or an expanded facility, meaning after the issuance of a building permit and prior to the issuance of a certificate of occupancy, improvements less than 100 percent complete by January 1 shall be eligible for Page 95

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 53 an abatement of city real estate taxes. (b) Application; eligibility. (1) Separate application under this subsection shall be submitted to the tax office pursuant to the requirements of subsection 102-114(a) no later than 30 days after notice of eligibility is issued. (2) Applicants must certify that they are in good standing pursuant to section 1-13 of the City Code. All construction must be active at the time of application. (c) Limitation on applicability. (1) Abatement under this subsection may not exceed a period of 12 months. (2) Notwithstanding other provisions of this subsection, the abatement period may, at the discretion of the assessor, city manager or his/her designee, or contractor, be extended for a period not to exceed an additional 12 months for good cause shown. Good cause includes, but is not limited to, increase in the scope of the project, acts of nature, and, as long as no party with control of the new facility is at fault, fire or vandalism. Abandonment of a project shall not be considered good cause. (d) Right to appeal. Any aggrieved taxpayer shall have the right to appeal the decision of the assessor, city manager or his/her designee, or contractor to the city council. Appeals must be filed with the council not more than ten days after the date the written decision of the assessor is issued. (Ord. No. 2011-02, 2-14-2011) Section 102-118. Revocation of eligibility. The beneficiary of the incentives provided by this article must remain current on all obligations due the city. If, at any time after the incentives have been granted, the beneficiary of the incentives becomes delinquent on any of the obligations listed in section 1-13(b), the city manager shall revoke the eligibility for any portion of the incentives not yet received by the beneficiary. Notice shall be given to such beneficiary in writing. For the purposes of this section, the beneficiary of the incentives shall include the person or artificial entity that receives the incentive and the owner of one-half or greater interest in an artificial entity that receives the incentive. (Ord. No. 2014-01, 2-10-2014) Section. 102-119—102-150. Reserved. BE IT FURTHER ORDAINED: Page 96

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 54 That Chapter 102 – Taxation, Article V – Tax Credits for Historical Properties of the Dover Code, be amended to read as follows: Section 102-151. Voluntary tax credits for preservation, restoration, and/or rehabilitation. Owners of historic properties located in the city historic district zone, as shown on the city zoning map, or properties listed on the National Register of Historic Places may be entitled to tax credits for preservation, restoration, and/or rehabilitation of the exterior architectural facades of their buildings, subject to the following special procedures and requirements: (1) Applicability. Tax credits shall be applicable only for preservation, rehabilitation, and/or restoration of exterior architectural improvements which are not covered by insurance claims due to recent damage of the property. (2) Amount. Tax credits shall be provided at 50 percent of the total cost of the approved preservation, restoration, and/or rehabilitation, up to a maximum credit of $6,000.00 (with a total project cost minimum of $12,000.00). The cost of the project must be at least $1,200.00, resulting in a minimum tax credit for the project of $600.00. (3) Run with property. Tax credits shall run with the property for a ten-year period. However, the credit shall not transfer to any new owners of the property. (4) Prorated. Tax credits shall be prorated over the ten-year period. For example, a $6,000.00 credit shall be applied in $600.00 increments each year toward a property owner's city real estate tax. If the credit is less than the annual tax due on a property, the owner shall pay the difference to the city through the real estate billing process. If the credit is more than the annual tax due on a property, the owner's credit shall be deemed to be equivalent to the annual tax due. (5) Total credit. The owners of a property may apply more than once for tax credits; however, the total credit shall not exceed $600.00 per year in any given year, and a property may not receive a total abatement greater than $12,000.00. (Code 1981, § 19.5-40; Ord. of 1-12-1998; Ord. of 1-10-2000) Sec. 102-152. Application requirements. (a) Submissions to city planner. Property owners shall submit a historic tax credit application, and, when applicable, a building permit application and/or application for architectural review certificate as required by Appendix B - Zoning, Article 10 - Planning Commission, Section 3 - Historic District Commission and Architectural Review. (b) Plans. A tax credit request submittal shall include the type and number of plans and specifications required for a building permit and, in addition, elevation plans and Page 97

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 55 specifications, showing the impact of the proposed work on the exterior architectural facade of the building. (c) Photographs. A tax credit application submittal shall include current color photographs of the property, showing the present condition of the property, and accurately representing the existing materials and texture. All photographs shall be labeled indicating the direction of view. (d) Other information. Other information may be required by the city planner to facilitate review of such tax credit submittal. (e) Cost estimate. An itemized cost estimate shall be submitted, which shall be the basis for the tax credit. (Code 1981, § 19.5-41; Ord. of 1-12-1998; Ord. No. 2015-03, 2-23-2015) Section 102-153. Application review and approval. (a) Factors considered. The city planner shall first review the submitted applications, plans, photos, and related information to determine if the property is a qualifying historic property. In making this determination, the city planner shall consider the following: (1) The property's significant value as part of the historical, cultural, artistic, social, ethnic or other heritage of the nation, state or city; (2) The property's association with an important person or event in national, state, or local history; (3) Whether the property is representative of the distinguishing characteristics of an architectural type inherently valuable for the study of a period, style, craftsmanship, method of construction or use of an indigenous material; (4) Whether the property is the notable work of a master builder, designer, architect, or artist whose individual genius has influenced an era. (b) Review. If the city planner determines that the property is a qualifying property, they shall review the submitted application plans, specifications, and related information for compliance with the following: (1) The proposed application constitutes an exterior preservation project seen readily from a street, sidewalk, or public way, where measures are applied to sustain the existing form, integrity, and material of the building or structure, including stabilization work, where necessary, as part of ordinary maintenance and repair; (2) The proposed application constitutes an exterior rehabilitation project readily seen from a street, sidewalk or public way, which would return the property to a state of Page 98

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 56 utility through repair or alteration which makes possible an efficient use of the building, while preserving those portions or features of the property which are central to its historic, architectural, and cultural significance; (3) The proposed application constitutes an exterior restoration project readily seen from a street, sidewalk, or public way, which accurately recovers the form and detail of a property and its setting as it appeared at a particular period of time in the past by means of removal of later work or by the replacement of missing earlier work; or (4) The proposed application conforms with the recommended practices and treatments of the design standards and guidelines for the city historic district. Practices and treatments designated as not recommended or inappropriate in the guidelines, or determined by the historic district commission to be inappropriate shall not qualify for this tax credit. (c) Referral to historic district commission. The city planner may refer any application for tax credits under this article to the historic district commission for consultation with the commission. The applicant shall have the right to appeal a tax credit disapproval to city council. (d) Expense report. Upon the completion of the qualified work for which a tax credit has been approved, the property owner or his contractor shall submit to the city planner a written expense report, which verifies the costs associated with the project and shall request an inspection of the completed work by the city planner. (e) Tax credits. The tax assessor, city manager or his/her designee, or contractor shall apply approved tax credits during the fiscal year subsequent to the submittal to the city planner by the applicant of the contractor's final invoice to verify the cost of the repairs to the building and following certification from the city planner that the work has been completed in accordance with the approval of the tax credit application, building permit, and/or architectural review certificate. (Code 1981, § 19.5-42; Ord. of 1-12-1998; Ord. No. 2015-03, 2-23-2015) Section 102-154—102-180. Reserved. BE IT FURTHER ORDAINED: That Chapter 102 – Taxation, Article VI – Exemptions; Board of Assessment Appeals of the Dover Code be amended to read as follows: Section 102-181. Board of assessment appeals. There shall be a board of assessment appeals, which shall be designated by the city council, to be composed of not less than three civilian members, and such board shall hear appeals from any general property assessments. The members of the board shall serve four-year staggered terms. Page 99

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 57 Members shall be qualified voters of the city and have experience in the state in one of the following fields: (1) Real estate brokerage of sales; (2) Property appraisal/assessments; (3) Real property law; (4) Accounting. (Code 1981, § 19.5-50; Ord. of 3-12-2001; Ord. No. 2009-17, 11-9-2009) Charter reference(s)—Board of revision and appeals, subpart A, § 47. Section 102-182. Authority to exempt real property from taxation. The city council shall have the power to exempt real property located within the city from municipal property taxes when, in the opinion of the board, the same will best promote the public welfare. The city assessor, city manager or his/her designee, or contractor shall be empowered to grant tax exemptions to senior citizens where the requested income verification is completed and meets the requirements of section 102-183. Pursuant to Del. C. title 9, §§ 8105 and 8110, the city assessor, city manager or his/her designee, or contractor shall be empowered to grant tax exemptions to property owned by governmental, religious, educational, charitable agency or civic associations owning parkland, upon receipt of an application filed by the organization establishing its entitlement to such exemptions. The city assessor, city manager or his/her designee, or contractor shall be empowered to grant tax exemption to and waive delinquent taxes on real property which has been required by the City of Dover to be set aside for public parkland or open space once the subdivision/phase of subdivision has reached 80 percent completion and/or street dedication, whichever occurs first, in concurrence with the city manager. Any outstanding penalty or interest incurred as a result of unpaid taxes on said property shall be forgiven. (Code 1981, § 19.5-51; Ord. of 3-12-2001; Ord. No. 2009-17, 11-9-2009; Ord. No. 2016-11, 3-28- 2016) Charter reference(s)—Tax exemptions, subpart B, § 3. State law reference(s)—Tax exemptions, Del. Const. art. VIII, § 1. Section 102-183. Tax exemption for senior citizens. (a) Authority. This section is adopted to implement 22 Del. C. § 1001 et seq., granting exemptions from municipal taxation on real property for persons 65 years of age or over. Compliance must be made with such chapter 10 and this section in order to qualify for such exemption. Page 100

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 58 (b) Qualifications. The exemption shall be for real property owners 60 years of age or over. If qualified, their real property shall be exempt from municipal taxation to the extent of the first $50,000.00 of assessed valuation. This exemption shall be subject to the following: (1) Owner resides alone. If the income of a property owner who resides alone exceeds the sum of $15,851.00 (2008) for the income tax year immediately preceding the date of making an application for the exemption, then the exemption shall not be granted. The maximum income limit stated in the preceding sentence shall increase each year by the same percentage as the cost of living adjustment granted to recipients of Social Security retirement benefits. (2) Spouses reside together. If the income of a property owner and spouse who reside together exceeds the sum of $22,192.00 (2008) for the income tax year immediately preceding the date of making an application for the exemption, then the exemption shall not be granted. The maximum income limit stated in the preceding sentence shall increase each year by the same percentage as the cost of living adjustment granted to recipients of Social Security retirement benefits. (3) Exclusion from income. In computing income of the property owner in order to determine entitlement for the deduction, Civil Service Retirement System (CSRS) benefits up to 150 percent of the Social Security maximum benefit, Social Security benefits and railroad pensions shall not be considered as income. (4) Location, use of property. The real property must be located within the limits of the city and must be used exclusively for residential purposes. (5) Residence. The real property must be the legal residence of, and be occupied in whole or in part by, the property owner. (6) Owner of record. The property owner must be the owner of record of said real property as of December 31 of the calendar year immediately preceding the date of making application for the exemption. (7) Time when age attained. The property owner must have attained the age of 60 years by March 1 of the year in which the exemption application is filed. (8) Filing applications. Applications for exemption shall be filed in accordance with regulations adopted by the city council and for cause shown. The city assessor, city manager or his/her designee, or contractor may accept and act upon applications received after any established application filing date. (9) Refund. The city assessor, city manager or his/her designee, or contractor is empowered to refund taxes paid by a qualified applicant who is entitled to an exemption and successfully files for the same. (10) Evidence. The tax office shall be authorized to require any applicant to submit Page 101

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 59 evidence substantiating income reported for receipt of the exemption. The city assessor, city manager or his/her designee, or contractor may deny applications where requested income verification is not submitted by the applicant. (11) Denial; appeals. Denial of exemptions by the city assessor, city manager or his/her designee, or contractor and any other complaints regarding the exemption process may be appealed by the taxpayer directly to the board of assessment appeals. The board of assessment appeals shall have the power to affirm, overrule or remand the decision of the city assessor, city manager or his/her designee, or contractor. (12) Interest; retroactive exemptions. Qualified senior citizens who fail to exercise their property tax exemption shall not be entitled to any interest payments on said exemption amount; nor shall unexercised property tax exemptions be retroactive beyond the current tax year. (13) Penalties. Penalties assessed to delinquent property tax accounts that are eligible for a senior citizen exemption that has not been exercised shall not be excused. (14) Council review. City council will review these numbers at the conclusion of each reassessment. (Code 1981, § 19.5-52; Ord. of 3-12-2001; Ord. of 5-23-2005; Ord. of 4-28-2008(1); Ord. NO. 2010- 06, 3-22-2010; Ord. No. 2012, 3-12-2012) Charter reference(s)—Tax exemptions, subpart B, § 3. State law reference(s)—Tax exemptions, Del. Const. art. VIII, § 1. Section 102-184. Tax exemption for disabled citizens. Individuals who are determined to be disabled under the law applicable to the Social Security Administration are qualified to apply for the property tax exemption. (Ord. of 4-28-2008(1)) Section 102-185. Appeals. (1) Appeal date deadlines (unless otherwise stated on official documentation): Appeal filing deadline (annual appeals) April 30 Appeal filing deadline (October ¾ supplemental bills) October 30 Appeal filing deadline (January ½ supplemental bills) January 30 Appeal filing deadline (April ¼ supplemental bills) April 30 Page 102

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 60 If a USPAP summary appraisal report is deemed required, an additional 30-day extension from the original deadline date will be granted in accordance with the city assessment appeal policy. (2) Right to appeal is lost if appellant has missed the designated appeal date. The appellant may appeal the following April for the next billing cycle. (3) Appeals/refunds for errors or opinions of value from appellants will not be heard for prior years. (4) The assessment as revised and adjusted by the board of assessment appeals shall be the listed value for the year under appeal and shall be the basis for the levy and collection of taxes for the city. (Ord. No. 2009-05, 7-27-2009; Ord. No. 2009-17, 11-9-2009) Section 102-186—102-189. Reserved. BE IT FURTHER ORDAINED: That Chapter 102 – Taxation, Article V II – Lodging Tax of the Dover Code be amended to read as follows: Section 102-190. Local lodging tax. (a) A local lodging tax is hereby levied of up to three percent of the cost of the rent, in addition to the amount imposed by the state and the county, for any room or rooms in a hotel, motel or tourist home, as defined in 30 Del. C. §6101, within the boundaries of the city. The tax will be implemented beginning July 1, 2020 at the rate of one-half of one percent for 2020; one percent for 2021; and one and one-half percent for subsequent years. (b) The local lodging tax, pursuant to this article, is the responsibility of the occupant of the room and shall be collected at the time the rental is paid. Operators of the hotel, motel or tourist home are responsible for the collection of the local lodging tax and the remittance of the taxes to the city within 20 days after the end of each calendar month, in accordance with procedures established by the city manager and using forms designated by the city finance department. The tax imposed shall be shown on the billing to the occupant as a separate and distinct item. (c) Lodging tax receipts will be accounted for in a committed fund balance account to be used only for infrastructure. (d) No local lodging tax pursuant to this article shall be collected for reservations or contracts for lodging executed or completed before July 1, 2020. (Ord. No. 2019-16 , 9-23-2019) Page 103

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 61 C. Plat. 1. The plat shall conform substantially to the preliminary layout approved by the commission and, if desired by the subdivider, it may constitute only that portion of the approved preliminary layout which he proposes to record and develop at the time, provided that said portion conforms to all requirements of these regulations. 2. The plat and other documents as specified in article V shall be prepared by the subdivider in accordance with the general requirements and design standards specified in article VI, and shall be submitted to the city planner subject to the following: (a) Preliminary subdivision layout approval shall expire on the last day of the sixth month after the date of conditional approval of the planning commission if the preliminary plans have not been completed in accordance with all conditions of preliminary subdivision layout approval unless an extension of time is applied for by the applicant and granted by the planning commission. (b) Application for extension of approval shall be made no later than 30 days prior to the final approval expiration date. Upon receipt of such application, the matter shall be considered at the next regularly scheduled meeting of the planning commission. (c) In considering a request for an extension of approval the planning commission shall consider, but not be limited to, the following: (1) Whether the project has been delayed for reasons beyond the control of the applicant, excluding economic or financial reasons. (2) Whether the project is of a minor size and scale. (3) Whether there has [have] been any significant changes in the surrounding neighborhood. (4) Whether there has [have] been any related amendments to the zoning map or text, or the comprehensive plan, or if any waivers or variances have been granted. (c) Applications for extension shall be submitted to the city by completing an application for extension of approval form which may be obtained in city hall. (d) Under no circumstances shall the planning commission grant extensions beyond six months from the date of first approval. 3. Application for approval of the plat shall be submitted in writing by the subdivider to the city planner, together with three prints of the plat and the plat review fee as provided for in Appendix F—Fees and Fines. Page 104

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 62 4. Within 45 days from the date of submission of the plat or within such additional time as may be consented to by the applicant, the city planner shall approve or disapprove said plat, and shall notify the subdivider in writing of the decision and state the conditions of approval if any, the required modifications if any, or the reasons for disapproval. Approval of the plat shall not become final until the provisions of paragraphs [subsections] 5. and 6. below have been complied with. 5. When all improvements are completed to the satisfaction of the city manager and when the subdivider makes an application for dedication of streets and other public areas and easements, such application shall be accompanied by a maintenance bond in the amount of ten percent of the cost of all public improvements, upon the advice of the city manager, to be adequate to assure the satisfactory condition of the initial improvements for a period of at least one year following their completion and to remain valid until certificates of occupancy have been issued and/or property transfers have occurred for at least 75 percent of the lots within the subdivision. Such bond shall be satisfactory to the city solicitor with regard to form, sufficiency, manner of execution and surety. 6. The approved plat shall be filed and recorded in the county recorder of deeds' office within 90 days from the date of final approval by the city planner; otherwise, said approval shall become null and void, unless an extension of time is applied for, and granted by the city planner within the said 90-day period. 7. After filing the plat with the county recorder of deeds' office, the subdivider shall enter the county file number and date of filing on one reproducible transparency on stable base material and three block or blue line prints on white paper, and shall deliver them to the city planner, together with one print of the plat reduced to a scale of 400 feet to the inch and one to a minimum scale of 50 feet to the inch, if requested by the commission. The city planner shall deliver the reproducible transparency and one print to the city engineer and one print to the city tax office. 8. The subdivider shall secure the assessment lot and house numbers from the assessor, city manager or his/her designee, or contractor. 9. The subdivider shall follow one of the procedures set forth in paragraph [subsection] (a) or (b)[sic] below: (a) Should the subdivider desire that a certificate of occupancy be issued prior to completion of all required improvements to the satisfaction of the city manager, the subdivider shall furnish the city manager with a completion guaranty in the amount of 150 percent of the cost of all uncompleted improvements and in a form satisfactory to the city manager. Said completion guaranty shall be in effect until such time as the dedication of all streets, easements and other public areas are accepted by the city council. To qualify for the acceptance of a 150-percent completion guaranty, the following conditions must be met: (1) The streets cannot be completed due to limitations caused by weather. Page 105

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 63 (2) The following improvements have been completed to the satisfaction of the city manager: a. Drainage structures and water and sewer mains are in place; b. Integral curb and gutter is [are] in place; c. Asphalt base course is in place; d. Streetlights, street signs and traffic control signs are in place and operational. (3) The subdivider has requested an inspection of the uncompleted improvements by the city manager. The contractor shall prepare an itemized cost estimate of the actual cost to complete the uncompleted work. The estimate shall include an item for contingencies in the amount of 50 percent of the estimated cost. (4) The completion guaranty is to be indemnified by a three-party construction agreement between the contractor, the subdivider, and the city. This agreement will provide that the contractor shall complete the uncompleted improvements to the satisfaction of the city manager on demand of the subdivider or the city by a given date written in the agreement. (Ord. of 7-12-2004(2); Ord. No. 2009-09, 6-22-2009) ADOPTED: SEPTEMBER 27, 2021 CITY MANAGER'S ANNOUNCEMENTS Mr. Harline stated that he picked up a brick from the water treatment plant that was made up of the iron that they have filtered out at the new water treatment plant with new equipment there. He noted that they are trying everyday to try and improve the water quality in the City of Dover. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Neil wished members of the Jewish Faith a belated Shanah Tovah, happy new year. Mr. Boggerty stated that on Saturday, October 2nd from 10:00 a.m. to 2:00 p.m. at Silver Lake, the Mayor's Annual Whatever Floats your Boat Regatta would take place to include kayaking and canoeing activities. He noted that there would be food truck vendors and for more information people could call 736-7050. Mr. Boggerty gave kudos to Mr. Harline and Mr. Robin Eaton, Director of Parks and Recreation, for the Bishop Blackshear Park dedication. He noted that it was an excellent service. Page 106

Item #2. CITY COUNCIL MEETING OF SEPTEMBER 27, 2021 PAGE 64 Mr. Anderson noted that the five members of the Joint Subcommittee to Evaluate American Rescue Plan Act (ARPA) Funding Requests from Non-Profits were appointed and they were expecting to meet within the next 10 days. He noted that the subcommittee was made up of himself, Mr. Boggerty, Mr. Neil, Kent County Sheriff Brian Lewis and Ms. Sade Truiett. Mr. Taylor apologized for his tardiness. He noted that there was a real worker shortage not just in the City and that all small businesses were experiencing it. Mr. Sudler noted that he would be 48 years old the following day and thanked everyone for allowing him to serve as their Council President and Vice-Mayor. Mr. Neil moved for adjournment, seconded by Mrs. Arndt and unanimously carried. Meeting adjourned at 8:04 p.m. JANELLA MAE T. SAPP INTERIM CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of September 27, 2021 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /JTS S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2021\09-27-2021 REGULAR COUNCIL MINUTES.wpd Exhibits Exhibit #1 - Information submitted by Mr. Hugg regarding Estimated Tax Abatement amount and Employee List as of September 27, 2021 Exhibit #2 - Fusion Alliance Cohort Partner Agreement Page 107

EXHIBIT #1 Regular Council Meeting of 09/27/2021 Item #2. Hugg, Dave From: Marney, Patricia Sent: Monday, September 27, 2021 12:40 PM To: Hugg, Dave Subject: 1601 POW / MIA - Estimated Tax and Abate Tax Amount Attach ments: Tax Office Abatement Schedule.xlsx Here is the breakdown. Essentially, what you have on your spreadsheet is correct. You're missing the 10th year figures. 1601 10 Year Abatement Schedule ED05-085.00-01-07.00 POW/MIA 0.415 per Estimated Tax based on 2021 rate hundred Abated Amount 2022 1st year following construction $ 16,331.50 $ 64,596.00 2023 1st year $ 22,791.09 $ 58,136.40 2024 2nd year $ 29,250.69 $ 51,676.80 2025 3rd year $ 35,710.29 $ 45,217.20 2026 4th year $ 42,169.89 $ 38,757.60 2027 5th year $ 48,629.49 $ 32,298.00 2028 6th year $ 55,089.09 $ 25,838.40 2029 7th year $ 61,548.69 $ 19,378.80 2030 8th year $ 68,008.29 $ 12,919.20 2031 9th year $ 74,467.89 $ 6,459.60 2032 10th year $ 80,927.49 $ $ 534,924.42 $ (453,996.93) TrLslr11il Patricia M. Marney Page 108

~-~w-~~(~ Item #2. First Name last Name City County State Status Bristol Bucks PA Active Kampack employee - relocating Newark Essex NJ Active Kampack employee - relocating Irvington Essex NJ Active Kampack employee - relocating Irvington Essex NJ Active Kampack employee - relocating Bloomfield Essex NJ Active Kampack employee - relocating Bayonne Hudson NJ Active Kampack employee - relocating Conyngham Luzerne PA Active Kampack employee - relocating Bethlehem North Hampton PA Active Kampack employee - relocating Philadelphia Philadelphia PA Active Kampack employee - relocating Warren Somerset NJ Active Kampack employee - relocating Stanhope Sussex NJ Active Kampack employee - relocating Linden Union NJ Active Kampack employee - relocating Bayonne Hudson NJ Active Kampack employee - relocating Midlothian Chesterfield VA Active Delmarva current relocating Newark Essex NJ Active Delmarva current relocating Bayonne Hudson NJ Active Delmarva current relocating Camden Kent DE Active Delmarva current Dover Kent DE Active Delmarva current relocating Smyrna Kent DE Active Delmarva current Dover Kent DE Active Delmarva current Dover Kent DE Active Delmarva current Dover Kent DE Active Delmarva current RECEIVED Smyrna Kent DE Active Delmarva current Camden Kent DE Active Delmarva current SEP 27 2021 Camden Kent DE Active Delmarva current Dover Kent DE Active Delmarva current CITY OF DOVER Lancaster Lancaster PA Active Delmarva current PLANtojlNG & INSPECTIONS Wilmington New Castle DE Active Delmarva current Claymont New Castle DE Active Delmarva current Ravenna Portage OH Active Delmarva current Queenstown Queen Anne MD Active Delmarva current Page 109

Item #2. BRIDGEVILLE Sussex DE Active Delmarva current Millsboro Sussex DE Active Delmarva current Lewes Sussex DE Active Delmarva current Columbia Howard MD Active Delmarva current Offers Extended - not ~et started Dover Kent DE Prehire Pending start 9/27 Dover Kent DE Prehire Kampack Start 10/4 Dover Kent DE Prehire Dover start 10/4 Dover Kent DE Prehire Dover start 10/4 Felton Kent DE Prehire Dover start 10/4 Milford Sussex DE Prehire Dover start 10/4 Wyoming Kent DE Prehire Dover start 10/4 Dover Kent DE Prehire Dover start 10/4 Smyrna Kent DE Prehire Dover start 10/4 Smyrna Kent DE Prehire Dover start 10/11 Dover Kent DE Prehire Dover start 10/11 Dover Kent DE Prehire Dover start 10/11 Magnolia Kent DE Prehire Dover start 10/11 CAMDEN Kent DE Prehire Dover start 10/11 Dover Kent DE Prehire Dover start 10/11 Magnolia Kent DE Pre hire Kampack Start 10/11 Dover Kent DE Prehire Dover start 10/11 Dover Kent DE Prehire Dover start 10/11 Page 110

EXHIBIT #2 Regular Council Meeting of 09/27/2021 Item #2. The Fusion Alliance Accelerating Business Growth through Diversity, Equity and Inclusion COHORT PARTNER AGREEMENT This Cohort Partner Agreement (Agreement) serves as an agreement between the Delaware Racial Justice Collaborative (DRJC), which operated under the auspices of United Way of Delaware (UWDE), 365 United Way Drive, Dover, DE. The Agreement outlines the general roles, responsibilities and expectations applicable to all parties. Statements • The Fusion Alliance is a program of the DRJC, in partnership with UWDE, the New Castle County Chamber of Commerce (NCCCC) and the Central Delaware Chamber of Commerce (CDCC). • Cohort partners are those organizations that agree to join the Fusion Alliance and make financial investment. • The Fusion Alliance will provide coaching and guidance to c’s senior leaders, through a consulting agreement, to firmly incorporate Diversity, Equity and Inclusion (DE&I) into their business models and cultures. • The intent of this partnership is to better position cohort members’ infrastructure and leadership to attract and retain a diverse workforce through the Fusion Alliance’s curriculum, coaching and consulting. • The success of Fusion Alliance relies on the intentional commitment of senior leaders and their willingness to transform their business models and cultures and execute on appropriate actions along this journey. • The Fusion Alliance will provide access to the tools and resources organizations need including providing various DE&I related board, leadership and staff trainings. • Members of the Fusion Alliance will participate in a Community of Practice with other local business leaders. • Fusion Alliance participants may have one member serve on a Fusion Alliance Advisory Committee to provide input and feedback to the components of the Fusion Alliance and its overall effectiveness; thus, has an opportunity to shape the program and ensure its success. • All Fusion Alliance members make an investment into themselves by participating. The primary beneficiary of this program is the organization. Term of Agreement This Agreement is effective October 1, 2021 and expires on September 30, 2023, unless terminated by either partner with thirty (30) days written notice. Any termination under this agreement shall be accomplished without penalty. Notices/Amendments All notices and amendments required under this Agreement shall be in writing. Confidentiality and Assurances The Agreement and its terms and conditions are confidential information. Neither partner shall disclose any of the terms and conditions of the Agreement without securing the prior written approval of the other partner. A Code of Ethics signed by both partners shall be retained. All materials related to the Fusion Alliance, including any and all materials used during the course of providing instruction and counsel regarding DE&I, 09.28.21 – v1 Page 111

Item #2. are confidential and proprietary unless such material has been in the public domain prior to the date of this Agreement. The customized DE&I work plan, however, will be kept confidential and remain the property of the participating cohort partner business. What Fusion Alliance (DRJC/UWDE) Commits To: • Provide a DE&I Consultant to coach and guide senior leadership through the process, planning and execution coaching • Maintain/Lead the Advisory Committee in delivering on guiding principles • Create a forum for the voices of cohort partners in shaping the program • Collaborate with cohort partners to develop and implement a plan that address areas of improvement • Assess the pilot at the end of the two-year period • Develop a website, technology, training resources and wraparound supports (See Appendix A) • Create a sustainability plan for the initiative that supports and ensures scalability What Cohort Partner Commits To: • Invests $5,000* (Year 1) and $15,000* (Year 2) – pending appropriation – in its development through a fee annually to UWDE/DRJC. • Secure the support, buy-in and approval of officials (City Council, City Manager’s Office, Mayor) • Ensure the participation and active engagement of leaders (City Council, City Manager’s Office, Mayor, Division Directors/Leaders) throughout the professional development/workshop series • Work with the consultant(s) to identify DE&I goals, develop a DE&I plan within the first year, execute by/before second year; evaluate efforts making appropriate adjustments along the way to ensure action, maintain momentum, and forward progress towards goals • Identify a point person to engage as a cohort partner along with other business leader participants for continued development, shared learnings and exchange of best practices leading towards transformation of leadership, processes, programs/services and organizational culture Acceptance of this Agreement is indicated by signature of both partners and their designated representative: CITY OF DOVER By:______________________________________ Printed Name: Matt Harline Title: Interim City Manager Date: September 28, 2021 UWDE/DRJC By:_______________________________________ Printed Name: Michelle A. Taylor Title: President and Chief Executive Officer Date: September 28, 2021 *Billed monthly, payable net 10 days 09.28.21 – v1 Page 112

Item #2. APPENDIX A OFFERINGS (Needs Vary By Cohort Partner/Business) Access to Consultant(s) throughout the Journey DE&I Assessments (Organizational | Leadership | Work Groups) Assistance in Developing a DE&I Statement Support Formulating a DE&I Strategic Action Plan throughout Phases (Create | Execute | Evaluate) Using Prior Assessments (i.e.: The Ivy Report) to Inform and Guide Ensure Accountability Embedded Throughout Establish Benchmarks, Metrics and Goalsetting Data Collection and Evaluation Tools (to Inform Corrective Action Plans if/as Needed) Progress Reports for Transparency Live Engagement (Trainings/Workshops) with Consultants Self-Paced Professional Development Modules for Leaders Access to Online DE&I Resource Library 09.28.21 – v1 Page 113

Item #3. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held on September 28, 2021 at 6:02 p.m., with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha, and Mr. Taylor. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Shelton (Safety Advisory and Transportation), Mr. McCutchen (Utility), and Mr. Contant (arrived at 6:03 p.m.) and Mr. Shevock (Legislative, Finance, and Administration). COUNCIL COMMITTEE OF THE WHOLE Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. UTILITY COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare and unanimously carried. Evaluation of Bids - Inflow and Infiltration Evaluation (Jason Lyon, Director of Water and Wastewater) Mr. Jason Lyon, Director of Water and Wastewater, reviewed the background and analysis regarding the evaluation of bids for the inflow and infiltration evaluation. Staff recommended awarding the contract to Reybold Construction Technologies, LLC, for the City of Dover, Inflow and Infiltration Removal Project, Bid #22-0003WW, for the amount of $488,914.50. Mr. Hare moved to recommend approval of staff's recommendation, seconded by Mr. Neil. Responding to Mr. Taylor, Mr. Lyon stated that the procurement policy was to submit the evaluation as a public bid and City staff had reached out to minority vendors in this category but unfortunately there were not a lot in this particular area. Responding to Mr. Taylor, Mr. Lyon stated that he could not guarantee anything but he was fairly confident that the $488,914.50 would encompass all of the City’s needs to finish the project because they had done a lot of research. Mr. Hare moved to recommend approval of staff's recommendation, seconded by Mr. Neil and unanimously carried. Mr. Anderson moved for a recess of the Utility Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting recessed at 6:08 p.m. Page 114

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 2 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. United Way - Request for American Rescue Plan Act (ARPA) Funds (Michelle A. Taylor, President and Chief Executive Officer, United Way) Ms. Michelle Taylor, President and Chief Executive Officer of United Way, reviewed a presentation from United Way of Delaware and the Delaware Racial Justice Collaborative entitled "Learning Pod Collaborative Fighting for Equity for Our Dover Students," dated September 21, 2021. Responding to Mrs. Arndt, Ms. Taylor stated that the learning pods would be taking place at the Boys and Girls Club and the Green Beret Project. She noted that the First State Community Action was looking to start some as well. Responding to Mrs. Arndt, Ms. Taylor stated that the pod size could vary. She explained that there was a total of about 100 students but the ratio was about one teacher to about ten students and the age/grade could range anywhere from kindergarten to twelfth grade in a single pod. Ms. Taylor noted that the staff was meeting each child where they were academically and working with their teachers and the school districts to ensure they were getting the support they needed. Responding to Mrs. Arndt, Ms. Taylor stated that the pod educators were not teachers, they were more community-based organizations in partnership with the school districts. She explained that over the past year they had worked with the school districts to do virtual tutoring and they still had a contract with them. Ms. Taylor noted that they had brought tutors on site for their expertise and in some cases brought a liaison in for trauma or social service support if needed. Responding to Mrs. Arndt, Ms. Taylor stated that in most cases they coordinated with the school to provide transportation to and from the pods but they did have some money in their budget for transportation. She explained that in some cases a pod may serve two separate school districts. Ms. Taylor gave the example that if a pod was serving both Capital School District and Caesar Rodney School District and was located within Caesar Rodney’s District, Caesar Rodney may do transportation but Capital may not, so a mode of transportation would need to be figured out for the Capital District students. Responding to Mr. Taylor, Ms. Taylor stated that the 85% participation rate that was mentioned in the presentation was measured from the beginning of the program to the end of the summer which was almost a full year’s attendance. She noted that each pod reported their attendance monthly. Responding to Mr. Taylor, Ms. Taylor stated that they shared a space with Delaware Multicultural and Civic Organization (DEMCO) and were trying to figure out how to expand other grassroots partners in this project as well. Responding to Mr. Boggerty, Ms. Taylor stated that the pods met daily, five days a week. Page 115

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 3 Responding to Mr. Boggerty, Ms. Taylor stated that the students were fed at the pods. She noted that they had also partnered with the Division of Social Services (DSS) so if things needed to be sent home for the weekend or if DSS needed to get involved the families would have additional support. Responding to Mayor Christiansen, Ms. Taylor stated that to run the entire program the cost was about three million dollars. She explained that she had a funder that she was currently working with and was considering to make a commitment for one million dollars for two years because they wanted to focus on this program for 24 months. Ms. Taylor noted that she was also working with the districts to come up with two million dollars for two years. She stated that there were about 1,000 children in the pods and they were looking for each district to put their percentage in out of their funding and United Way would have to raise the other third which was why she was present that night. Responding to Mr. Contant, Ms. Taylor stated that they would be using the same research sources as the school districts. She explained that the districts had given them the programs that were used in the schools. Ms. Taylor noted that the pods could be thought of as an extension of the school day and that they did not work without the school district. She explained that the school districts needed them to reach the students that had the highest needs and they needed the school districts to be successful. Responding to Mr. Contant, Ms. Taylor stated that the students would be at the pods for about two to three hours and they had committed to the school districts to provide 45 minutes of math and 45 minutes of English Language Arts (ELA). She explained that for the remainder of the time at the pods they wanted to do fun things with the students because they also wanted to create a love a learning so that when the students went back into their school day they would be better students. Responding to Mr. Contant, Ms. Taylor confirmed that the students were broken up by location, not by grade. Responding to Mr. Contant, Ms. Taylor stated that they would consider breaking the pods down by grade rather than location if they could get transportation for everyone. She explained that each pod could serve up to five different school districts so if staff had 40 or 50 students they may try to break them down into smaller pods by grade but for pods with only ten or fifteen students that may be harder to do. Responding to Mr. Contant, Ms. Taylor stated that they would try to specifically look for City of Dover individuals for the 100 students that they were going to target. She explained that she had met with Dr. Tony Allen, President of Delaware State University, that day and due to the low percentage of African-Americans entering college that were not prepared and that he would like United Way to have a greater focus on students in the vicinity, especially since Delaware State University had just acquired Wesley College in downtown Dover. Responding to Mr. Contant, Ms. Taylor stated that when the time came to move this item beyond informational, she could provide the contract to committee members for review. Ms. Anne Smith, Central Delaware National Association for the Advancement of Colored People (NAACP), stated that she thought this was a great program but suggested that Ms. Taylor look for retired teachers rather than using people who were not certified to teach. She noted that the Boys and Girls Club was quite far Page 116

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 4 away in Wyoming, Delaware so she was not sure how many students they would reach there but she supported Dr. Allen’s suggestion to look for inner-City students in the Dover area. Mr. Hare moved to refer this item to staff for qualification of supplemental ARPA appropriation, seconded by Mr. Neil and unanimously carried. Discussion - Weatherization and Maintenance of the Post Office Building at 55 Loockerman Plaza (Matt Harline, Interim City Manager) Mr. Matt Harline, Interim City Manager, provided an update on the Post Office Building at 55 Loockerman Plaza to include the following: • The City would receive the keys to the Post Office Building at 55 Loockerman on Thursday, September 30, 2021. • The Post Office had given the City notice that they wanted to be released from their lease of the building since their new building was complete and they were in the final stages of cleaning out the old property. • The Post Office had advised the City that they would be cutting off utilities which would then be billed to City Hall. This would most likely go over budget regardless of the amount of weatherization that may be done due to the City not knowing when the building would be turned over and therefore not budgeting for the utilities, but Mr. Harline stated that he may have a potential solution for this. • The building as it currently existed was permitted for a specific use group in the Building Code so changing it to other uses in the interim may be difficult. Mr. Harline noted that any use where a lot of people would be using the entire building could trigger substantial upgrades per the Code. He noted that there was no sprinkler system so using the entire area for occupancy or use would probably be difficult. • Things that were allowed when the building was upgraded in the seventies were no longer allowed. • Non-conforming uses were grandfathered for the City but if someone else used the building they would have to bring it up to Code. • There were multiple concerns regarding the building to include: • Structural concerns (the wall on the library side was bowed out slightly) and there were cracks in the basement (which may or may not be signs of foundational problems). • The roof leaked which had cause wood rot and there were serious leaks in the dormers on the top floor of the building. • There was an antiquated heating, ventilation, and air conditioning (HVAC) unit in the basement that was functional but was not a perfect system when the building was occupied. Mr. Harline stated that it would be a challenge to keep the HVAC working well enough to prevent rot and keep the water lines from bursting in the winter. • There was almost certainly asbestos in the floor tiles and possibly elsewhere. • There may be polychlorinated biphenyls (PCB’s) in the transformer of the basement. • There may be lead paint. • There was mold (although it was not known if it was severe). • Long-term reuse would involve substantial investment and demolition may end up being the best option. Mr. Harline stated that his recommendation was to secure the perimeter of the building with fencing and do regular visits to the building. He explained that the Post Office had informed the City that some people had Page 117

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 5 been sleeping on the back dock of the building so by adding fencing it would make it less possible for people to get on the back dock. Mr. Harline noted that aggressive weatherization would need to be done including covering the windows with plastic although as minimally as possible, especially in the front, but the utility bills could be high. He stated that there was a second floor to the building with several offices so they would try to find a way to minimize heating and cooling loss on that floor. Mr. Harline explained that the final part would be to seek bids for a structural engineer to find out if the building was stable and sound for renovation. He noted that they also wanted to talk to some other government partners to get discussion started to see if there were options for the Federal Government to help out because it was a fairly central location. Responding to Mr. Anderson, Mr. Harline stated that the possible solution for the budget was that there was a lease for the parking lot that had been renewed around 2000 or 2008 which meant the Post Office owed $7,700 annually for parking. He explained that this had not been collected and the City had received a check earlier that day for $33,000 which he believed was payment for the parking lease but staff was trying to investigate it to confirm. Mr. Harline noted that the $33,000 had not been budgeted in revenue and could possibly cover some of the cost this project would incur. He stated that a structural engineer would probably run in the neighborhood of $15,000 plus or minus to get a thorough review and that is what he would like to move forward with. Mr. Harline explained that the City was a long way from coming up with a long-term plan but the first thing to do was find out if the building was safe so he was asking to move forward with getting a structural engineer which was not budgeted. Responding to Mr. Boggerty, Mr. Harline stated that if the structure was sound and could be rehabilitated that would be the first and best thing to do. He explained that he did not know if it would be a solution for parking in the downtown district if demolished, but it was his understanding that there was a possibility that there may be an interest in the property parking for State employees. Mr. Harline noted that it was a beautiful location for different options that would need to be looked into. Responding to Mr. Boggerty, Mr. Harline stated that he did not know how it would work if it was turned into State parking. He explained that Ms. Tina Bradbury, Downtown Dover Partnership, had accompanied him to the property and had some ideas but nothing had been looked into. Responding to Mr. Rocha, Mr. Harline stated that if the asbestos tiles were kept damp and the friable asbestos could be kept from getting into the air it could be managed pretty well. He explained that if there was asbestos in the insulation or other places where it would be much more friable then it would require more tenting and more expense. Mr. Harline stated that there may be some environmental hazards in the basement so he thought there would be some expense. He explained that in the worst case scenario, the environmental costs could be more than the physical demolition of the building. Responding to Mr. Rocha, Mr. Harline stated that the first thing to do would be the structural report to see if the foundation had issues, if the report showed that all that could be salvaged were I-Beams then they would need to look into an environmental assessment which would be a separate assessment by a separate company. He explained that whether the building was reused or demolished an environmental assessment would need to be done. Responding to Mr. Sudler, Mr. Harline stated that he believed the building was built in 1964. Page 118

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 6 Responding to Mr. Sudler, Mr. Harline stated that they believed there was lead-based paint in the building. Responding to Mr. Hare, Mr. Harline stated he thought it was best to start with a structural assessment rather than an environmental assessment to ensure the structure was sound. He explained that the environmental assessment would be another expense so if it could be held off until the next budget year that would be better. Mr. Harline noted that any environmental issues could most likely be encapsulated and left in the building for the foreseeable future. Mr. Hare stated that if the environmental assessment could dictate whether or not the building should be torn down then it was his suggestion to start with that assessment first and follow it up by the structural assessment if it was warranted. Mr. Harline stated that a structural assessment would still need to be done to do the demolition work properly. Responding to Mr. Boggerty, Mr. Harline stated that his wild guess was that the City would be lucky to demolish the building for less than one million dollars. Responding to Mr. Boggerty, Mr. Harline stated that they had figured that the utilities for the building would be around $1,500 a month at the minimum but it was still speculation based on other buildings that were similar. Mr. Sudler stated that he believed it would cost much less than one million dollars to demolish the building. Mrs. Arndt stated that she agreed with the need for the assessment of the building and securing the building but she wanted to make sure that it was maintained to look like a feature of the gateway to downtown Dover. Responding to Mr. Rocha, Mr. Harline stated that the lease with the Post Office had been unique but he had glanced through it. He explained that he could get some information on the past maintenance on how it came to be and if there were other buildings the City was leasing that could run the risk of falling into the same situation. Responding to Mr. Contant, Mr. Harline stated that he believed the building was 3,400 square feet but he was not sure but could get that information to him. Mr. Contant stated that his recommendation would be to demolish the building based on the issues talked about and the cost to repair them. He explained that he agreed that the environmental assessment should be the first step and the City should try to put the cost of the structural engineer on the company it contracts with for the demolition. Mr. Contant asked what the current setback for the building was. Mr. Contant asked if Mr. Harline had the cost for weatherization or putting up a fence. Mr. Harline stated that staff had decided they needed to put up a fence that day and it would probably require some surveillance periodically as well to keep people from sleeping there. Page 119

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 7 Responding to Mr. Contant, Mr. Harline stated that what he was asking for was the ability to spend in the neighborhood of $30,000 and the first choice would be to use the money that just became available for this project. He explained that he had spoken to Ms. Lori Peddicord, Controller/Treasurer and Mr. Jeff Dill, Budget Analyst, and there was not a source for $30,000 out of the general fund. Responding to Mr. Contant, Mr. Harline stated that his original reason for bringing this item forward that night was to get a start on the project. He explained that he would get more information to the Committee as staff got a chance to have more data on the project. Responding to Mr. Taylor, Mr. Harline stated that the City did not have a structural engineer on staff. He explained that the City did have an environmental scientist on staff but their expertise was in storm water. Mr. Sudler recommended that Mr. Harline look into Apha Engineering for a structural report. Mr. Harline stated that the City would seek bids from several different contractors for engineers. Ms. Anne Smith, Central Delaware NAACP, suggested that the City partner with an engineer and barter for the assessment. Responding to Mr. Sudler, Mr. Harline stated that he could provide the estimates for the environmental assessment, structural engineering report, and weatherization so Council could see them individually. Mr. Hare moved to recommend approval for weatherization of the Post Office Building at 55 Loockerman Plaza and to conduct an environmental assessment and structural engineering report up to $30,000, seconded by Mr. Hare and unanimously carried. Sale and Disposition of Excess Real Property (Matt Harline, Interim City Manager) Mr. Matt Harline, Interim City Manager, reviewed the background and analysis regarding the sale and disposition of excess real property for properties located at 145 North Ann Avenue, 710 Slaughter Street, 423 Collins Drive, and 131 North Kirkwood Street (Attachment #1). Staff recommended reviewing the requests for the three parcels of land that had been properly declared surplus and determining to which non-profits organization they should be donated. To declare Exemption E under Section 2-244 (e) (5) applied to the property at 131 N Kirkwood Street may be donated to a non-profit organization. Furthermore, direct staff to prepare such documents as may be necessary to ensure that any stipulations are met for the use of the property. Responding to Mr. Sudler, Mr. Harline confirmed that in saying “giving away” he meant gifting property to a non-profit organization. Ms. Faye White, 101 Babb Drive, Luther Village II Dover, Delaware reviewed the documents she had submitted regarding her request for a building for her non-profits organization, A 2nd Chance - A Haven for Abused-N-Battered Women and Children, Inc. Page 120

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 8 Responding to Mr. Taylor, Ms. White stated that when she was operating A 2nd Chance in Philadelphia, Pennsylvania she operated from her own home and therefore had no over-head expenses, she utilized her own finances to keep the non-profits going. Mr. Taylor stated that he thought the best thing to do would be to table the discussion regarding A 2nd Chance so that members of the Committee could meet with Ms. White to discuss the best route to take and give Ms. White an opportunity to put her ideas in writing so she would have a roadmap going forward. Responding to Mr. Rocha, Ms. White clarified that the name of the non-profits was not just A 2nd Chance, the full name was A 2nd Chance - A Haven for Abused-N-Battered Women and Children, Inc. Responding to Mr. Rocha, Ms. White confirmed that her organization was a registered 501(c)(3) non-profits. Ms. Anne Smith, Central Delaware NAACP, stated that she would be submitting Ms. White’s proposal to the Central Delaware NAACP to see if they could help her in her efforts to establish the organization. Mr. Harline stated that his recommendation would be for the City to hold onto the property at 423 Collins Drive and to work with National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL) and Habitat for Humanity for 131 North Kirkwood Street, 145 North Ann Avenue, and 710 Slaughter Street. He explained that it would require a separate motion for Council to decide to donate 131 North Kirkwood Street to non-profits since it had not been previously declared surplus. Mr. Neil moved to recommend approval of staff’s recommendation to approve the exception to donate 131 North Kirkwood Street to a non-profit organization, seconded by Mr. Hare. Mr. Tolano Anderson, 50 Dove Creek Terrace Dover, Delaware, stated that he supported all of the non-profits that had been mentioned but he felt it was a disservice for the City to give the properties away when there were citizens interested in purchasing them. He noted that while the properties had been listed in the past, he believed they had been overpriced. Mr. Anderson explained that he had a specific interest in the property at 710 Slaughter Street because he owned several properties close to it and he was also interested in the two vacant lots across the street from it as well. Responding to Mr. Anderson, Mr. Tolano Anderson confirmed that he was only interested in the 710 Slaughter Street property and the two vacant lots the City owned that were directly across the street from it. He noted that one lot was buildable and the other was not. Mr. Neil moved to recommend approval of staff’s recommendation to approve the exception to donate 131 North Kirkwood Street to a non-profit organization, seconded by Mr. Hare and unanimously carried. Mr. Neil moved to recommend approval of staff’s recommendation to donate 145 North Ann Avenue to a non-profit organization, seconded by Mr. Sudler. Responding to Mrs. Arndt, Mr. Harline stated that if the NCALL and Habitat for Humanity could not come to a decision amongst themselves about who the property would go to, it could come back to Council to settle any dispute. He noted that The Good Neighbor Next Door program had indicated that they were Page 121

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 9 interested in the property at 131 North Kirkwood Street but he did not know that it was a registered non- profit organization. Mr. Neil moved to recommend approval of staff’s recommendation to donate 145 North Ann Avenue to a non-profit organization, seconded by Mr. Sudler and unanimously carried. Mr. Anderson stated that 710 Slaughter Street would be left on the table for discussion and asked that Mr. Harline bring that property back and inform the Committee what was happening with it at a later time. Mr. Neil moved for adjournment of the Legislative, Finance and Administration Committee meeting, seconded by Mrs. Arndt and unanimously carried. Meeting adjourned at 7:47 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects (Dave Hugg, Planning and Community Development Director) Mr. Dave Hugg, Planning and Community Development Director, reviewed the background and analysis regarding the prioritization of City of Dover State Capital Transportation Program (CTP) project. Staff recommended approval of the 2021 transportation prioritization list. Mr. Hare moved to recommend approval of staff’s recommendation. The motion was seconded by Mr. Boggerty. Mr. Hugg noted that there were two revisions made to the 2021 Transportation Project Prioritization list to items two and ten (Attachment #2). He explained that item two had been corrected to read “Saulsbury Road” instead of “Scarborough Road” and he had included a comment about the plans for Senator Bikeway in the description for item ten. Mr. Hugg noted that he had received a question from Mr. Chris Asay asking about the extent of work on West Street but he was unable to answer the question at that point in time. He stated that the extent of work on West Street did not affect the priority but it would potentially affect the scope of the project. Mr. Anderson urged members of Council and the public to make comments on the CTP project and advised that Delaware Department of Transportation (DelDOT) was taking public comments. He noted that if anyone needed the email address to submit comments he could have it emailed out. Mr. Anderson stated that after the item was adopted he would like to make a motion to formally support the requests for appropriation to the fund the Garrison Oak Connector Road. Page 122

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 10 Mr. Hare moved to recommend approval of the 2021 transportation prioritization list, as recommended by staff. The motion was seconded by Mr. Boggerty and unanimously carried. Mr. Anderson moved to recommend the funding, as recommended by the Metropolitan Planning Organization (MPO) for the Garrison Oak SR-1 Connector to the State for approval in the next General Assembly. The motion was seconded by Hare and unanimously carried. Mr. Boggerty moved for a recess of the Utility Committee meeting, seconded by Mr. Anderson and unanimously carried. Meeting recessed at 7:52 p.m. UTILITY COMMITTEE The Utility Committee reconvened with Chairman Rocha presiding. Update on Cross Connection Control Program (Jason Lyon, Director of Water and Wastewater and Kate Mills, Water Production Manager) Mr. Jason Lyon, Director of Water and Wastewater, introduced Ms. Kate Mills, Water Production Manager. Ms. Mills reviewed a presentation entitled “Cross-Connection Control Program Update”. Responding to Mayor Christiansen, Ms. Mills stated that the majority of plumbing fixtures a building would need some sort of backflow prevention on them. She explained that the need would depend on how the fixture was used and was installed. Responding to Mayor Christiansen, Ms. Mills stated that fire systems went through the Fire Marshal’s Office and they were keeping record of those annual testings. Responding to Mayor Christiansen, Ms. Mills stated that the City was more focused on high-hazard non-residential premises. She noted that the regulations said that residential properties more than likely would be low-hazard, so that regulation could be satisfied through public education explaining how to avoid backflow in those types of settings. Responding to Mayor Christiansen, Ms. Mills stated that the program should not affect the majority of residential customers. She explained that there was potential for specific cases but that was something they would have to formalize in a cross connection control plan. Responding to Mr. Taylor, Ms. Mills stated that she could not say that there would not be a cost to City homeowners eventually because the potential was there. She explained that their immediate focus would be on non-residential properties but as they moved forward with finishing the plan the regulation would need them to address special considerations for residential and non-residential properties so they needed to make sure they complied with the Delaware regulation. Ms. Mills noted that may include taking a look at some specific residential locations, but for the most part they would be heavily relying on public education to fulfill that portion of the program. Page 123

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 11 Responding to Mr. Taylor, Ms. Mills stated that National Water Specialties Company (NAWSC) would send out an assessment that the customer would fill out and send back and based on that they would determine the next steps that would be required. She noted that if an inspection was required, the customer would need to pay for it. Mr. Lyon stated that they could certainly bring the plan before the Committee once it was finalized for review and to answer specific questions before the ordinance came forth. Mr. Anderson moved for adjournment of the Utility Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 8:11 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee reconvened with Chairman Taylor presiding. Update on Police Chief’s Advisory Committee for 2021 (Thomas Johnson, Police Chief) Police Chief Thomas Johnson provided an update on the Police Chief’s Advisory Committee for 2021 to include the following: • The Committee had its first meeting on September 30, 2020 and Ms. Courtney Ford was named the chairperson. • The group was a member-driven Committee of nine (9) people that represented the stakeholders of Dover. • The group met as often as it needed to, which during the first year had translated into a bi-weekly schedule. He noted that the COVID spike did lead to the cancellation of some of the early meetings but they were able to rebound from that with a shift to virtual meetings. • In the autumn of 2020 the meetings featured presentations from various special units of the police department in order to orient members to basic police functions. This included but was not limited to: internal affairs, the hiring process, and the testing process which was validated to the Committee through one of the member’s questions. The department went back to the testing company to make sure that it had been peer reviewed and did not have any challenges in relation to equity or bias when it related to the testing of police officers. They also got into the academy education process for new police officers and the Committee was able to offer some curriculum updates that were adopted by the course coordinator for the police academy. They covered field training education, orientation, narcotics, Police Athletic League (P.A.L.), and the body-worn camera implementation. • In the winter of 2020 the Committee pushed the Chief to use technology to connect with the young people in the Dover area. They attempted to do a video contest, a subcontractor was hired to help with marketing and a prize pool was assembled but the contest did not resonate with the youth and they did not get much of a response which turned into a learning experience for the Committee and the Police Department. • In the spring of 2021 the resource psychologist at the police department was introduced to the Committee so they could talk to him about what was involved in psychological issues during the ongoing career of a police officer. To try and touch base with the youth of the community, they recognized and solicited the idea of a youth subcommittee. Mr. Jordan Denby, President of the Black Page 124

Item #3. COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 28, 2021 PAGE 12 Student Union at Dover High School, jumped in and started to organize some of his classmates to figure out why the Committee was not able to connect with young people. The subcommittee started meeting before the close of school last year and had jumped back in on September 21st. • In the summer of 2021 there was a lively discussion about the community response vehicle and was able to partner with Council to get a lot of good things accomplished. They received a lot of community feedback that the Committee was working on currently. They also conducted a survey at National Night Out in August and that information combined with the feedback already received had formed the basis for what the fall agenda would be. The Group Violence Intervention (GVI) program spontaneously came out to a June meeting and came back to another meeting in July to give more information. • Topics that had come out of larger meetings and the survey were: individual officer engagement with the community members, community services provided in and through the police department, youth engagement, marketing communication, a revisit to gang and drug violence issues in Dover. • In 48 hours the Committee would be celebrating its one-year anniversary with both the current members and alumni. Responding to Mayor Christiansen, Chief Johnson stated that Group Violence Intervention (GVI) was a project the police department had been trying to develop for some time. He explained that GVI was a program that was hyper-focused on the less than 1% of individuals that continuously prove they are part of some of the most horrible violence in a community. Chief Johnson noted that the idea was to first try and deliver services to those individuals to help with whatever challenges they may have that lead to that lifestyle and if they still continue in that lifestyle regardless of the help then law enforcement hyper-focuses resources to make sure they are not a continued danger to the community. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 8:26 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:26 p.m. Roy Sudler Jr. Council President RS/JMTS/mr S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2021\09-28-2021 CCW Minutes.wpd Attachments Attachment #1 - Maps of City owned property proposed for sale Attachment #2 - Revised 2021 Transportation Project Prioritization List Page 125

Attachment #1 Council Committee of the Whole Meeting of 09/28/2021 City Owned Property Item #3. Proposed for Sale 145 North Ann Avenue Al on zo Dr r Dr An yl o n Ta Av M e ee cK Rd Qu ai lH ol lo w Dr r S t nz wn oD Bro Al o Vi rg in i a Av e 0 100 200 400 Feet Date Printed: September 27, 2021 File: m:\gis_data\projects\tech_mxds \cm_maps\145_n_ann_ave Department: Public Works GIS City of Dover, Delaware ¯ Legend Proposed Sale Parcels Page 126 City Boundary

City Owned Property Item #3. Proposed for Sale Kent Av e E Wate r St E Wate r St 423 Collins Drive Susse x Ave Ave New Cas tle r Rive l ins Dr Col y Rd t Hw pon S Du y t Hw pon S Du Pub lic S Blvd afety 0 100 200 400 Feet Date Printed: September 27, 2021 File: m:\gis_data\projects\tech_mxds \cm_maps\423_collins_dr Department: Public Works GIS City of Dover, Delaware ¯ Legend Proposed Sale Parcels Page 127 City Boundary

City Owned Property Item #3. Proposed for Sale Lincoln St For e st St est SW ro Rail St Davis Cir ve ad A Cherry St Paul St Vine St 710 Slaughter St r St ghte S la u n Clare ce S t t ma S Mini t rth S W No ni Ban ng S t 0 100 200 400 Feet ¯ Legend Date Printed: September 27, 2021 File: m:\gis_data\projects\tech_mxds Property for Sale \cm_maps\710_slaughter_st Parcels Department: Public Works GIS Page 128 City of Dover, Delaware City Boundary

City Owned Property Item #3. Proposed for Sale S t Mary N Ne w St 131 North Kirkwood Street il St Cec u ee NQ NK n St o irkw od S t est S t NW o n St Fult n St Fulto t on S ivisi WD 0 100 200 400 Feet Date Printed: September 27, 2021 File: m:\gis_data\projects\tech_mxds \cm_maps\131_n_kirkwood_st Department: Public Works GIS City of Dover, Delaware ¯ Legend Proposed Sale Parcels Page 129 City Boundary

Attachment #2 Council Committee of the Whole Meeting of 09/28/2021 Item #3. DRAFT September 21, 2021 2021 TRANSPORTATION PROJECT PRIORIZATION LIST Each year the City of Dover submits a prioritization list of transportation projects to the Secretary of Transportation and the Dover/Kent County MPO for consideration as part of the State's Capital Transportation Program considerations. The following is the City's 2021 list. Several new projects were added to the list reflecting the City's ongoing economic development initiatives and the recommendations of recent and ongoing studies conducted by the MPO. Data on costs and funding schedules are as presented in the FY 2021-FY2026 Capital Transportation Program. 1. Garrison Oak Connector Road A direct connection from the Garrison Oak Business and Technology Center to the SR 1 Interchange at N. Little Creek Road has been Dover's highest priority transportation project request for several years. The City is aware of business development opportunities that were not successful due to the existing access which is not conducive to efficient freight transportation. Access to this 385 acre business center involves using local roads for the movement of goods and materials and for employee access. In 2019 the list of permissible uses of the GOBTC were expanded to include warehousing, distribution and logistics support, a rapidly growing cluster in the Central Delaware Region. A recently completed Dover Air Cargo Freight Access Study (Dover/Kent County MPO, July 2021) reinforced the potential for significant employment growth in the Garrison Oak - Central Delaware Aviation Complex portion of the City. For these opportunities to be realized a complete business-to- business connector serving the area is essential. The Garrison Oak portion is recommended as Phase I of that program, with an estimated cost of $4.7 million. The study outlined scope, existing conditions, primary alignments and design, and costs for a multi-phased project (Phases II, III and IV being additions to the City's priority list - see item 7). This roadway system is consistent with and supportive of the future growth and development plans set forth in both the City and County Comprehensive Plans. 2. Saulsbury Road/Route 8 Corridor Plan Improvements (SR8 & SR 15 Intersection) Previously part of a broader Kenton Road/Route 8 Corridor Program, this project involves improvements at Route 8 and Route 15, which are already in planning, design, and ROW acquisition. The work involves improved turn and through lane improvements. The Route 8 Corridor Design Study (2008) also identified several improvements along the Route 8 Corridor that will improve safety, better manage access, reduce congestion, and provide improved traffic flow. This project was identified in the 2012 Hazard Elimination Program. It is funded for construction in FY 2021 and FY 2022 with a budget of $6.1 million. 3. Kenton Road Corridor Upgrades, Kenton Road to Chestnut Grove Road The companion project to the improvements along Route 8 are upgrades to Kenton Road from Route 8 to Chestnut Grove Road. This project is in planning, design, and ROW acquisition stages and includes full Page 130

Item #3. roadway development with drainage, shoulders, travel lanes, bike lanes and related improvements. The Kenton Road Corridor project is focused on improved traffic flow as well as improved pedestrian and bicycle safety. It is critical to improving the approach to the City from the northwest where new residential development within and outside the City has occurred. The City has also requested that the MPO further study the conditions along Route 8 west of Kenton Road to the City's westerly limits. Planning, engineering, and ROW acquisition are underway with construction scheduled for FY 2026 and a budget of $28.1 million. 4. College Road - Kenton Road to McKee Road This project consists of pavement rehabilitation, construction of shoulders and sidewalks on both sides of College Road, minor intersection and drainage improvements, bike safety improvements, utility relocations and complete overlaid pavement. This project serves as a critical east-west connector and addresses transportation needs for all modes and users. It is scheduled for FY 2023 and 2024 for planning, engineering, and ROW, with construction starting in FY2025, with a budget of $1.7 million. 5. Sidewalks within the Walk Zone of Dover High School Critical gaps in the sidewalk system near Dover High School remain, including along Mifflin Road and Route 8 on the south side of the roadway traveling west. This project incorporates recommendations from the Capital Gateway Study and Senator Bikeway Plan. The City is very concerned about public safety in this area and urges funding through the statewide safety improvement program at the earliest convenience. 6. West Street Improvements from North Street to the Transit Center This project widens West Street to urban collector standards and includes bike lanes and sidewalks connection to thew Dover Transit Hub. The project was identified by the Dover/Kent County MPO as part of their pedestrian studies. West Street is an important connection for the DART transit services to the City. Improvements were made in 2018 with completion of a multi-use path along West Street The completion of the new Dover Post Office increases the importance of this project. It is budgeted at $1.3 million with planning, engineering, and ROW in FY 2022, FY2023 and FY 2024 and construction beginning in FY 2025. 7. Business-Business Connector Roads (N. Little Creek Road to Horsepond Road; Horsepond Road, lafferty lane and Starlifter Drive) - NEW Priority Request These roads are new priority requests to DelDOT and the Dover/Kent County MPO reflecting the completion of regional freight movement and air cargo studies by the MPO. These roads are a continuation of the Garrison Oak Connector project, extending a business focused limited access connection from the SR1/N. little Creek Road interchange south to S. little creek Road (Phase II); improvements to Horsepond Road and lafferty Lane to facilitate imminent business development (Phase III); and an extension of Starlifter Road (Phase IV) to facilitate the development of the East Dover Employment Center as outlined in City and County Comprehensive Plans. These improvements increase safety by taking industrial traffic off local streets, improve regional freight access, and support the long term viability of the East Dover Industrial Center, the Kent County Aeropark and the Central Delaware Aviation Complex. Preliminary cost estimates for these segments total $13 million, including planning, Page 131

Item #3. engineering, ROW, and construction. The City urges that initial funding for these improvements be approved as soon as possible. S. US 13 Sidewalk Construction Construction of multi-use paths and sidewalks continues to be a City priority. Construction of sidewalks is required when properties are developed or redeveloped but significant sections of the sidewalk system are either missing or in poor condition. This program is ongoing and funded through the state's sidewalk safety improvement program and included in the FY2022-2028 CTP. 9. Route S/Hazelettville Connector (Commerce Way to SRS) A north/south connector from Route 8 to Commerce Way in the Enterprise Business Park was identified in the Route 8 Concept Plan and Operations Study to encourage economic development and provide traffic circulation options in this heavily traveled corridor. The project proposes a new connector road with 2 travel lanes, bike lanes and sidewalks or multi-use paths for pedestrians. A preliminary alignment has been determined as part of development activity on Route 8. It is budgeted at $2.5 million with planning and engineering in FY2022, ROW in FY2024, and construction beginning in FY2025. 10. Kings HighwaY/White Oak Road and Route 13 Intersection The intersection of Kings Highway/White Oak Road and US 13 needs improvements to meet acceptable levels of service (now functioning at LOE liE"). Extensive adjacent commercial development has added traffic and access burdens to this intersection. Nearby multi-use paths contribute to increased bike and pedestrian traffic as well. This intersection was identified in the DelDOT Transportation Operations Management Plan as a congestion hotspot in Kent County .. Recommendations include adding a two- stage pedestrian crossing system and revising the intersection at White Oak Road and Centre Drive to provide additional access to US 13. The revised plans for Senator Bikeway include a crossing of US 13 at this intersection; this enhanced bicycle crossing must be included in planning and engineering of this project. 11. Banning Street/Clarence Street/Forest Street Connector The Dover/Kent County MPO is completing a study assessing the construction of a connector from North Street at the Banning Street signal running along Clarence Street and extending north to Forest Street. This study is an update to a study of the transportation needs in this area from about 2000. It includes consideration of flooding, traffic flow, and intersection alignments near Lincoln and Forest Streets. This new project is included as a placeholder pending completion of the Study and development of alignments and costs. 12. US 13 Service Roads/Scarborough Road C&O Roads This project would create a collector and destruction system of service roads parallel to US 13 from Leipsic Road to Scarborough Road and a set of local access roads to the Dover Mall and adjacent commercial complex. These roads were recommended as part of the US Route 13 Circulation Sturdy and the State's Corridor Capacity Preservation Program intended to decrease traffic on the corridor by providing more use of service roads through the area. It would have included a southbound toll exit and a privately funded road facilityjo the areas near the Mall. At present only preliminary planning and engineering funds are proposed in FY 2024 and beyond. Changing economic considerations have stalled Page 132

Item #3. discussions of the commercial complex adjacent to the Mall and any plans for the privately funded roadways. For these reasons it has been moved toward the end of the priority listing. 13. Loockerman Street and Forest Avenue Intersection Improvements This project was requested by the City to help spur redevelopment activities in the Downtown Development District while improving traffic circulation and safety. It was identified as a needed improvement through the Restoring Central Dover Study and the Westside Redevelopment Study conducted in 2001. It is complementary to the Capital Gateway Study and would result in improved traffic circulation, a more pedestrian friendly zone at the railroad crossing, and create a new gateway into the Downtown. Work on this project has been deferred due to opposition to the design option (roundabout). It should be reviewed as part ofthe DDP's proposed Downtown Master Plan activity. It is not funded at this time. 14. Crawford Carroll Avenue Extension This project was part of a proposed series of service roads serving the commercial activities on both sides of USB. As a result of concerns about the feasibility of the project expressed by DelDOT, the project has been removed from the DelDOT CTP, FY21-26 spending plan. The City encourages continued consideration of other service road improvement opportunities on both the west and east side of US 13 even if the original design is not achievable. Page 133

Item #11. Monthly Report August 2021 Office of City Assessor Page 134

Item #11. ASSESSOR’S REPORT Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Aug. 2020/2021 the Month of Aug. 2020/2021 50 42 $200 $144 Thousands 40 28 32 31 30 20 21 $100 $80 $58 20 $49 $44 $0$0 10 0 2 0 0 2020 $0 2020 0 $0 2021 2021 First Time Buyer for the Month Aug. 2020/2021 Realty of Aug. 2020/2021 Property Sales in Dollars Received Prior to Recording 50 42 $10 32 $8 40 28 31 $10 $5 $6 Millions Res. Non‐First $3 30 $5 $0 $0 Time Buyers $0 2020 20 $0 Res. First Time 2021 10 Buyers 0 2020 2021 Major Updates June ‐ 21 July ‐ 21 Aug ‐ 21 Assessment Change ‐$4,712,800 $1,712,800 ‐$32,700 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 53 $9,797,300 $13,458,650 0.73 1.02 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. 1 Page 135

Item #11. ASSESSOR’S REPORT Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into DocuWare. 2 Page 136

Item #11. SEP 21, 2021 CITY OF DOVER PAGE: 1 12:31 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.01-02-02.00 18 R10 458 TOPAZ CIR 1 5 2006 2 2223 B AV 229,200 03-AUG-21 340,000 .67 ED05-067.05-01-30.00 18 R10 9 GREGORY CT 1 5 1990 2 3036 A- AV 298,500 11-AUG-21 385,000 .78 ED05-067.09-02-16.00 3 R10 279 TROON RD 1 5 2000 2 3236 A- AV 310,700 11-AUG-21 410,000 .76 ED05-067.12-03-23.00 8 R10 947 SILVER LAKE DR 1 13 1983 2 2128 B GD 217,500 23-AUG-21 302,500 .72 ED05-067.12-04-04.00 8 R10 80 REPRESENTATIVE LN 1 13 2014 3 2130 B- AV 192,000 30-AUG-21 255,000 .75 ED05-067.13-01-75.00 3 R10 193 CARNOUSTIE RD 1 5 1972 2 2397 B- AV 246,100 12-AUG-21 365,000 .67 ED05-067.14-01-37.00 3 R10 142 BALTUSROL RD 1 14 1973 1 1732 C+ VG 219,000 26-AUG-21 279,000 .78 ED05-067.14-02-19.00 2 R10 44 FOREST CREEK DR 1 13 1974 2 1477 C- AV 125,400 31-AUG-21 175,500 .71 ED05-067.17-02-07.00 3 R10 14 SHINNECOCK RD 1 5 2000 2 3046 A- AV 291,000 20-AUG-21 369,900 .79 ED05-067.17-03-25.00 3 R10 142 SHINNECOCK RD 1 5 1988 2 2752 B+ AV 250,800 10-AUG-21 375,000 .67 ED05-067.17-04-39.00 3 R10 2 ARBOR DR 1 6 1993 2 2166 B- AV 232,400 10-AUG-21 340,000 .68 ED05-067.19-03-53.00 17 R10 32 PATRIOT DR 1 5 1990 2 2348 B- AV 228,500 31-AUG-21 300,000 .76 ED05-067.19-03-65.00 17 R10 9 PATRIOT DR 1 5 1989 2 2370 B- AV 228,300 24-AUG-21 305,000 .75 ED05-068.09-01-71.00 8 R10 644 VENUE DR 1 13 1998 2 1712 B- AV 175,600 20-AUG-21 259,900 .68 ED05-068.15-04-77.00 6 R10 285 TEA PARTY TRL 0 13 2020 2 1507 B- AV 179,400 31-AUG-21 225,000 .80 ED05-068.17-01-67.00 8 R10 31 WASHINGTON ST 1 1 1960 2 1248 C GD 128,200 11-AUG-21 219,000 .59 ED05-068.18-03-04.02 7 R10 41 N HALSEY RD 1 3 1988 1.5 1568 C AV 150,600 31-AUG-21 230,000 .65 ED05-068.19-05-32.00 14 R10 176 LEXINGTON PL 1 8 2007 1 1344 C+ GD 203,500 11-AUG-21 260,000 .78 ED05-068.19-05-36.00 14 R10 184 LEXINGTON PL 1 8 2009 2 1400 C+ GD 170,700 06-AUG-21 220,000 .78 ED05-068.20-01-51.00 14 R10 19 NICHOLAS DR 1 1 2016 2 2472 B- AV 234,300 18-AUG-21 189,000 1.24 ED05-075.08-01-08.00 3 R10 18 YARMOUTH WAY 1 5 1999 2 2748 B- AV 226,600 25-AUG-21 360,000 .63 ED05-076.03-02-77.00 14 R10 304 TRIBBITT ST 1 13 2011 2 1772 C+ AV 157,600 13-AUG-21 221,000 .71 ED05-076.03-04-33.00 11 R10 309 GILLIBROOK LN 1 14 2015 1 1850 B+ AV 246,700 24-AUG-21 359,000 .69 ED05-076.03-04-44.00 11 R10 324 GILLIBROOK LN 1 5 2009 2 1642 B+ AV 224,400 05-AUG-21 306,500 .73 ED05-076.05-03-18.00 14 R10 180 STONEY DR 1 8 1988 2 1408 C+ GD 156,300 31-AUG-21 225,000 .69 ED05-076.05-06-20.00 14 R10 101 MATTHEW CT 1 5 1994 2 2271 C+ GD 223,000 02-AUG-21 284,500 .78 ED05-076.06-02-54.00 2 R10 308 COLD SPRING PL 1 13 1984 2 1040 C- AV 110,600 13-AUG-21 143,550 .77 ED05-076.06-06-31.00 2 R10 154 HAMPTON DR 1 13 1984 2 1200 C- AV 115,400 27-AUG-21 138,000 .84 ED05-076.06-06-37.00 2 R10 168 HAMPTON DR 1 13 1984 2 1200 C- AV 114,800 18-AUG-21 175,000 .66 ED05-076.06-07-14.00 17 R10 1211 WOODROW CT 1 5 1989 2 1801 C AV 182,800 26-AUG-21 250,000 .73 ED05-076.06-08-21.00 17 R10 107 PERIWINKLE DR 1 13 1995 2 1260 C+ AV 132,900 31-AUG-21 160,000 .83 ED05-076.09-02-05.00 14 R10 292 TRAFALGAR DR 1 13 2005 2 1848 C+ AV 148,200 09-AUG-21 174,000 .85 ED05-076.09-03-25.00 14 R10 372 NORTHDOWN DR 1 5 2008 2 1915 C+ AV 207,800 30-AUG-21 325,000 .64 Page 137

Item #11. SEP 21, 2021 CITY OF DOVER PAGE: 2 12:31 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-076.10-03-07.00 16 R10 1413 S FARMVIEW DR 1 8 1991 2 1445 C AV 140,800 03-AUG-21 195,000 .72 ED05-076.12-01-58.00 2 R10 836 LINCOLN ST 1 14 1961 1 1311 C AV 123,000 21-AUG-21 170,000 .72 ED05-076.12-03-14.00 2 R10 777 SLAUGHTER ST 1 3 1935 1 1298 C- FR 105,200 26-AUG-21 170,000 .62 ED05-076.13-02-18.00 14 R10 2 WESTOVER DR 1 5 1995 2 2705 C+ AV 217,600 02-AUG-21 301,000 .72 ED05-076.13-04-37.00 14 R10 123 WESTOVER DR 1 13 2002 2 1848 C+ AV 157,000 20-AUG-21 225,000 .70 ED05-076.13-04-72.00 14 R10 312 NORTHDOWN DR 1 13 2002 2 1854 C+ AV 148,400 18-AUG-21 211,000 .70 ED05-076.13-04-75.00 14 R10 320 NORTHDOWN DR 1 13 2002 2 1848 C+ AV 158,400 20-AUG-21 226,000 .70 ED05-076.20-01-19.00 5 R10 21 SHERWOOD CT 1 16 1959 1 1654 C+ AV 181,400 31-AUG-21 260,000 .70 ED05-076.20-02-39.00 12 R10 1162 OAK LN 1 14 1962 1 1736 C GD 187,700 23-AUG-21 248,900 .75 ED05-076.20-03-24.00 12 R10 522 WOODSEDGE RD 1 5 1960 2 1550 B- AV 178,300 30-AUG-21 289,500 .62 ED05-077.06-01-86.00 8 R10 243 BAYARD AVE 1 14 1954 1 1598 C+ GD 201,200 05-AUG-21 250,000 .80 ED05-077.06-02-03.00 7 R20 714 E DIVISION ST 2 1 1900 2 2357 C- FR 161,700 23-AUG-21 239,900 .67 ED05-077.07-07-91.00 6 R10 114 NOB HILL RD 1 13 2008 2 1712 B- AV 169,800 31-AUG-21 210,000 .81 ED05-077.17-04-04.00 4 R10 33 PINE ST 1 2 1941 1 1359 C- GD 170,100 31-AUG-21 240,000 .71 ED05-077.18-02-19.00 4 R10 104 EVERGREEN DR 1 14 1952 1 1112 C GD 144,200 18-AUG-21 110,000 1.31 ED05-085.08-03-25.00 12 R10 214 WINTERBERRY DR 1 16 1966 1 1748 C+ GD 184,900 17-AUG-21 275,000 .67 ED05-085.08-03-52.00 12 R10 328 FIDDLERS GRN 1 16 1966 1 1724 C+ AV 159,300 23-AUG-21 271,000 .59 ED05-085.11-01-28.00 12 R10 162 HAMAN DR 1 5 1968 2 1658 C+ GD 180,800 30-AUG-21 245,000 .74 ED05-085.12-02-44.00 12 R10 315 MOCKINGBIRD AVE 1 5 1967 2 1440 C+ AV 148,600 20-AUG-21 230,000 .65 ED05-087.06-01-26.00 4 R10 1065 JANES RD 1 14 1952 1 822 D+ FR 110,100 06-AUG-21 165,000 .67 Page 138

Item #12. Page 139

CITY COUNCIL FY 21/22 Page 1 Item #12. CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2021 - OCTOBER 7, 2021 100-10-12-99-000-53037 Current Balance - $22,150.00 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE BUDGETED AMOUNT $25,000.00 PURPOSE OF THE FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/09/21 Anderson Code Purple Kent Councilman Anderson Email from David $250.00 $250.00 $24,750.00 County authorized the designation of Anderson dated $250.00 of his community 07/01/2021 and enhancement funds to Code letter from Ennio Purple Kent County for Emmanuel assisting 6 students to receive CPKC dated free lessons for three months 06/30/2021 at the Dog Pound Training Center 07/28/21 Anderson Westside Family Councilman Anderson Email from David $350.00 $600.00 $24,400.00 Healthcare authorized the designation of Anderson dated $350.00 of his community 07/22/2021 and enhancement funds to the letter from Ms. Westside Family Healthcare Maggie Norris for 275 backpacks, children Bent dated dental hygiene kits for the 07/22/2021 Greater Dover Healthcare Blitz (IRT) from 08/01 - 09/2021 10/07/21 Page 140 S:\BUDGETS\Coun-22.qpw

CITY COUNCIL FY 21/22 Page 2 Item #12. 07/28/21 Arndt Westside Family Councilperson Arndt Email from Tricia $350.00 $950.00 $24,050.00 Healthcare authorized the designation of Arndt dated $350.00 of her community 07/23/2021 and enhancement funds to the letter from Ms. Westside Family Healthcare Maggie Norris for 275 backpacks, children Bent dated dental hygiene kits for the 07/22/2021 Greater Dover Healthcare Blitz (IRT) from 08/01 - 09/2021 07/28/21 Rocha Westside Family Councilman Rocha authorized Email from $500.00 $1,450.00 $23,550.00 Healthcare the designation of Gerald Rocha $500.00 of his community dated 07/22/2021 enhancement funds to the and letter from Westside Family Healthcare Ms. Maggie for 275 backpacks, children Norris Bent dated dental hygiene kits for the 07/22/2021 Greater Dover Healthcare Blitz (IRT) from 08/01 - 08/18/21 Neil Persimmon Park 09/2021 Councilman Neil authorized Email from Fred $100.00 $1,550.00 $23,450.00 Place the designation of $100.00 of Neil dated his community enhancement 08/16/2021 and funds to Persimmon Park email from Ms. Place to provide school Karen M. supplies to families in need Reilly-Morton dated 08/16/2021 09/08/21 Rocha Councilman Rocha authorized Email from $150.00 $1,700.00 $23,300.00 the designation of $150.00 of Gerald Rocha his community enhancement dated 09/03/2021 funds to Main Street Dover for and Invoice from the Paint Dover! Event Ms. Diane Laird #08-16-21-DDP- PD-CounRocha 10/04/21 Anderson Central Delaware Councilman Anderson Email from David $500.00 $2,200.00 $22,800.00 Housing authorized the designation of Anderson dated Collaborative - $500.00 of his community 09/29/2021 and House for Hope enhancement funds to Central letter from Mr. Delaware Housing Larry W. Collaborative - House for Merchant dated Hope to assit with filing their 09/28/2021 IRS Tax Form 990 for nonprofits 10/07/21 Page 141 S:\BUDGETS\Coun-22.qpw

CITY COUNCIL FY 21/22 Page 3 Item #12. 10/04/21 Boggerty Central Delaware Councilman Boggerty Email from $500.00 $2,700.00 $22,300.00 Housing authorized the designation of Andre Boggerty Collaborative - $500.00 of his community dated 09/30/2021 House for Hope enhancement funds to Central and letter from Delaware Housing Mr. Larry W. Collaborative - House for Merchant dated Hope to assit with filing their 09/28/2021 IRS Tax Form 990 for 10/04/21 Taylor Main Street Dover nonprofits Councilman Boggerty Email from Ralph $150.00 $2,850.00 $22,150.00 authorized the designation of Taylor, Jr. dated $500.00 of his community 10/06/2021 and enhancement funds Main invoice from Street Dover to sponsor their Diane Laird Paint Dover Event dated 09/14/2021 $2,850.00 $22,150.00 Budgeted District Council Sponsor YTD Expenditures Balance Amount $5,000.00 At-Large Boggerty $500.00 $4,500.00 $2,500.00 1st District Lindell/Vacant $0.00 $2,500.00 $2,500.00 1st District Rocha $650.00 $1,850.00 $2,500.00 2nd District Hare $0.00 $2,500.00 $2,500.00 2nd District Taylor $150.00 $2,350.00 $2,500.00 3rd District Arndt $350.00 $2,150.00 $2,500.00 3rd District Neil $100.00 $2,400.00 $2,500.00 4th District Anderson $1,100.00 $1,400.00 $2,500.00 4th District Sudler $0.00 $2,500.00 TOTAL $2,850.00 $22,150.00 10/07/21 Page 142 S:\BUDGETS\Coun-22.qpw

Item #13. CITY MANAGER’S MONTHLY REPORT August 2021 Page 143

Item #13. Blank Page Page 144

Item #13. Jan. – Aug. 2021 continues to show an increase in Customer use of automated payment options as compared to the same period in 2020. Overall revenue collections have increased by 23%. Planning and Inspection revenue collections have increased by 15% as compared to the same period in 2020. Revenue collections for general bills and real estate taxes increased by 223% leaving an estimated 1,000 bills outstanding at the end of the period. This can be attributed to the implementation of standard due dates. Tax bills were due on July 31, 2020 whereas in 2020 the due date was extended to September 30, 2020. Average Disconnects -Note- Due to COVID-19 utility account disconnections were limited per the State of Emergency Orders, Staffing and Weather limitations from March 2020 – February 2021. Total All Delinquent Utility Accounts as of 7180 65 68 80 2727 4848 1 2 5 3939 4243 4041 4041 2727 2829 2729 August 31, 2021 = 2273, $743,034.77 (DAFB Properties payment not received before month end) Total Collected through disconnections for August 2021 = 515, $130,004.02 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day Page 145

ELECTRIC DEPARTMENT Item #13. Electric Divisions System Peak Total System Load Number of New Month outages customers Nov 19 55,732 Services Nov 19 98.35 Dec 19 60,552 Jul 19 15 4,066 Jul 19 8 Dec 19 104.57 Aug 19 9 335 Aug 19 16 Jan 20 103.57 Jan 20 60,649 Sep 19 5 225 Sep 19 15 Feb 20 98.58 Feb 20 54,412 Oct 19 7 386 Oct 19 15 Mar 20 54,764 Nov 19 7 61 Nov 19 14 Mar 20 92.30 Dec 19 2 1,325 Dec 19 4 Apr 20 82.01 Apr 20 49,236 Jan 20 4 78 Jan 20 15 May 20 114.40 May 20 52,403 Feb 20 4 2,120 Feb 20 16 Jun 20 143.64 Jun 20 66,905 Mar 20 3 1,518 Mar 20 24 Jul 20 82,800 Apr 20 3 76 Apr 20 6 Jul 20 155.89 May 20 3 181 May 20 2 Aug 20 153.38 Aug 20 76,230 Jun 20 11 2,828 Jun 20 19 Sep 20 142.05 Sep 20 61,833 Jul 20 19 536 Jul 20 10 Oct 20 102.70 Oct 20 55,494 Aug 20 16 13,167 Aug 20 17 Nov 20 52,898 Sep 20 5 3551 Sep 20 16 Nov 20 95.03 Oct 20 5 738 Oct 20 8 Dec 20 103.07 Dec 20 60,904 Nov 20 7 3,230 Nov 20 12 Jan 21 103.85 Jan 21 62,356 Dec 20 0 0 Dec 20 15 Feb 21 58,116 Jan 21 1 2 Jan 21 9 Feb 21 103.54 Feb 21 3 1518 Feb 21 7 Mar 21 96.05 Mar 21 56,803 Mar 21 4 568 Mar 21 20 Apr 21 106.06 Apr 21 52,494 Apr 21 4 1,287 Apr 21 14 May 21 135.17 May 21 56,801 May 21 9 733 May 21 6 Jun 21 69,150 Jun 21 10 736 Jun 21 40 Jun 21 156.90 Jul 21 13 3,730 Jul 21 9 Jul 21 156.16 Jul 21 79,792 Aug 21 11 728 Aug 21 11 Aug 21 164.90 Aug 21 77,971 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 22 YTD FY 21 FY 20 100.31 37.56 36.95 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 11 24 31 Minutes 28 Minutes PROGRAM UPDATES AUG 21 AUG 20 FY22 YTD Tree Trimming 271 101 481 Number of Oil Releases 0 0 0 Lost Time Accidents – All Electric Utility Divisions 0 1 0 New Services 11 17 20146 Page

Item #13. Fleet & Facilities Management Monthly Report AUGUST 2021 Fleet Maintenance PM Work Orders Completed: 45 Number of Tire Repairs: 18 Number of Road Repairs: 10 Other Work Orders: 73 Repair Hours: 280.5 Road Repair Hours: 10.5 Total Work Orders: 118 Fabrication Hours: 0 Misc. Hours: -46 PM Hours: 101.5 # of Scheduled PM’s: 35 # of PM’s Completed: 45 Major Program Updates AUGUST AUGUST MEASURE 2021 2020 DIFFERENCE Fleet Maintenance - Completed PM 45 out of 35 29 out of 35 appointments vs scheduled PM’s 45.71 % 128.57 % 82.86 % (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 67 out of 73 14 out of 19 completed within 5 days 18.10 % 91.78 % 73.68 % (Quantity and Percentage) Facilities - Emergency work orders 2 out of 2 3 out of 4 completed within 2 days 25.00 % 100.00 % 75.00 % (Quantity and Percentage) Facilities: Total Work Orders Written in July: 75 Total Work Orders Completed in July: 82 (includes previous month’s W/O that were incomplete) Page 147

Item #13. Grant Writer’s Report for City Council Meeting October 11, 2021 Respectfully submitted by Lisa Chase, MA, MBA, Grant Writer The following work was completed in August 2021 Exciting News! The Garrison Oak Electric Substation Request was approved by the Senate appropriations committee and was added to the Energy and Water bill for the full amount of $5,000,000. We will hear if it is definite hopefully this fall 2021. Other Projects: • Had second planning meeting with inaugural board recruited for the Dover Strong Fund INC. The newly selected board provided bylaws and articles of incorporation review with Lisa Chase, who has compared both documents against other similar documents for appropriate wording. • Researched IRS 1023 application for tax exemption-charity designation. • Completed Bicycle Friendly Application – Submitted on August 18, 2021. • Began working on a series of applications for equipment for Fire Marshal’s Office. • Performed research for funding opportunities for City of Dover projects. • Attended many EDA ARPA Webinars regarding grant opportunities and funding. Training/Webinars/Grant Information EDA 101 and ARPA Funding Grants and Letters of Inquiry (LOI) Submitted in August 2021 Name Type of Department Program Status Amount Match Notes Request Area Cabela’s LOI Parks and Dog Park Submitted $10,000 Rec CSX Pride Grant Planning Fire Submitted/DENIED $5,000 NA In Service Marshal’s Grant Delaware Grant Parks and Bike Submitted $4,000 NA Bicycle Recreation Repair Council Stations Walmart LOI Dover Fire Equipment Submitted $59,000 Foundation Department Leary LOI Dover Fire Equipment Submitted $20,000 We will be Firefighters Department notified by Foundation September if we are invited to submit application. Page 148

Item #13. L. L. Bean LOI Parks and Dog Park Submitted $10,000 Rec Walmart LOI Planning Fire Submitted $10,000 $3,200 Chris Foundation Marshal’s Buchanan Turnout with gear Walmart has forwarded to higher ups in Walmart Corp Walmart Grant Planning Fire Submitted $10,000 We were Foundation Application Marshal’s invited to submit a grant application ORVIS LOI Parks and Dog Park Submitted $10,000 Recreation Verizon LOI IT Free Wi- Submitted $50,000- Foundation Fi $75,000 Grant applications in Process Name Type of Department Program Status Ask Notes Request Area Amount Economic Grant Planning East Dover In Process $500,000 Deadline Development Employment October 19, Administration- Center 2021, 80/20 Build Back Match Better Regional Challenge State of Grant Water and Feasibility In process $50,000 1:1 Match Delaware Wastewater Study Wastewater Matching Grant Delaware Grant Dover Public Tenth In Process $75,000 Deadlines Private Application Library Anniversary are Foundations throughout the Fall Page 149

Item #13. HUMAN RESOURCES August 2021 Human Resources continues to assist the Finance Department with the set-up of the Tyler/Munis PR/HR module thus moving us closer to the implementation of the new HRIS system. Human Resources also conducted webinar training for all employees on unconscious bias and continues to conduct Sexual Harassment training via a webinar. Research regarding the feasible of joining the State of Delaware’s defined benefit pension plan begun. Aug 20 Aug Category 21 Caucasian* 296 312 Minorities* 78 85 Hired 1 3 Terminated/Resigned/Retired/Other 5 3 Transferred/Promoted 1 3 Jobs Posted 5 7 Workers Comp. Injuries 4 6 Workers Comp. Hours 127 31 *372 Full-time Employees: Part-time Employees: 25 (4 Pitts Center, 1 Recreation, 16 Library, 3 Police Department, 1 Central Services) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Recruitment Information (August) *Resumes come from Indeed do not always list address Open or Currently Recruiting* Open or Currently Recruiting by Dept. Aug Aug 20 21 Electric 5 6 Public Works 5 1 Police 9 5.5 Water Wastewater 4 2 All Other Departments 16.5 8.5 Totals 39.5 23 *Not used for Budgeting Purposes Page 150

Item #13. HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 10.33 9.66 13.96 8.83 Termination Turnover % 0.27 1.08 0.29 1.47 0.57 0.28 0.54 1.92 1.36 0.54 1.42 .28 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 5.98 6.17 7.98 5.70 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 2.45 2.68 4.27 2.56 Other - - - - - - - 1.65 0.54 0.27 0.28 .28 2012 Healthcare cost sharing implemented; 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric *2019, Percentages update in January 2020 Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 2018 2019 2020 2021 Total Number of Employees Separating from 21 25 38 37 21 42 32 56 38 36 49 31 Service Average Number of Full-time Employees 362 356 333 325 331 333 340 337 340 346 **355 369 Average Number of Part-time Employees 16 15 12 14 18 24 28 28 28 26 25 25 * Healthcare cost sharing implemented **Updated Workers Compensation Cost FY2022 $2 $1 Department $1 $2 $22 $8 Total Cost (In thousands) Total: $36,000 *8/2021 graph changed to FY Page 151

Item #13. Information Technology Department August 2021 Larry Josefowski, Director Incident tracking: We had 98 incidents in August, which is in line with July, the first month using the new system. Areas getting the most requests were Tyler/Munis issues, and password resets. Network Security (External): Planning continues for multi-department cybersecurity exercises with the Cybersecurity and Infrastructure Security Agency (CISA) from the Department of Homeland Security. We have scheduled a Critical Resource Review (CRR) on October 5th, focused on infrastructure and support of our electrical system, and a broader table-top exercise scheduled for January 25th. For the reporting period, we had 4,100 “low level” attempts at finding security vulnerabilities into our network and 30 more serious attempts, which included 4 blocked viruses and 15 malicious or known attacks detected on traffic into our network. These were in line with recent activity. Network Security (Internal): Deployment of Multi-factor authentication (MFA), a requirement of continued cybersecurity insurance coverage, has started. We deployed it first to IT, then implemented an “opt in” period for senior staff. This will be required of all starting October 5th. This tool will require those accessing any Microsoft Office file on city servers (such as email or shared spreadsheets) to validate their device every 90 days or when a password is changed. We continue to go after low-hanging security updates and process improvements and working with vendors to evaluate new tools. We recently evaluated a tool that checked for application vulnerabilities on workstations. This tool, provided during a trial period, allowed us to identify and then fix over 50,000 vulnerabilities. As part of our root cause analysis of these vulnerabilities, we corrected misconfigured application and added new policies that will keep the software more up to date. We continue to maintain current patching on all devices. As of the end of the month, over 95% of the devices were being monitored with no issues; with 100% of the servers being current on critical and security updates. Workstation update figures at the end of the month were slightly down this month due to timing of the patch releasees. Hardware Vulnerability: Capital funds over several years needed to be consolidated, postponing the work around router and switch upgrades. In addition, discussion with our vendors indicate a 185 delay in getting equipment, so this chart will shortly show ALL our network equipment is out of coverage, providing what I believe to be the greatest vulnerability to the City’s infrastructure. The two main issues are that older equipment is more likely to fail, and that the devices are no longer maintained by the vendor and are vulnerable to attacks. While costs are likely to fluctuate as equipment capabilities and staffing locations change, the total cost to bring the equipment up to date is approximately $500K. IT’s future budget requests will attempt to remediate this over a 55-yearperiod with 100K per year, but there is a certain assumption of risk in this plan. Page 152

Reference Transactions August 2021 Item #13. 604 Telephone Reference Transactions 0 250 500 750 1000 1250 1500 1750 2000 Circulation August '21 FYTD '22 August '20 FYTD '21 Dover Residents 10,940 21,157 3,141 6,295 E-Books 3,665 7,633 4,117 8,228 Kent Residents Total - 6,591 13,282 2,007 4,207 ~Harrington 28 5 ~Milford 41 6 ~Smyrna 372 150 ~Unincorporated Kent Co. 6,150 1,846 Non-County Residents 914 1,627 253 646 New Registrations Dover Residents 228 433 100 184 Kent Residents Total - 54 113 1 1 ~Harrington 0 0 ~Milford 0 0 ~Smyrna 3 0 ~Unincorporated Kent Co. 51 1 Non-County Residents 7 8 0 0 Registered Library Users as of 08/31/21 Registered Library Users as of 08/31/20 City of Dover Residents 19,002 City of Dover Residents 21,802 Kent County Residents 6,149 Kent Co. Residents 6,937 Sussex County Residents 272 Sussex Co. Residents 328 New Castle Co. Residents 359 New Castle Co. Residents 420 Out of State 21 Other 29 TOTAL 25,803 29,516 Other Visitors 15,130 24,891 0 0 *Visitors - Curbside Pick-up 0 0 1,227 2,672 Meeting Room Usage 3,384 4,940 0 Photocopier Usage 297 581 0 Computer Printing Usage 1,567 3,138 0 Computer Users 1,225 2,344 0 Wireless Computer Users 863 1,617 125 263 Inter/Intralibrary - Loaned 36 33 Inter/Intralibrary - Borrowed 65 26 Holds Sent 4,017 5,137 Holds Received 2,768 3,843 TOTAL 6,886 14,227 9,039 17,887 Tech Services/Items Added 1,101 955 Tech Services/Items Deleted 566 1,667 310 Passport Services/Customers 222 408 7 7 Passport Services/Revenue $8,645 $16,073 $282 $282 Monthly Highlights ►206 attended / viewed 30 programs for adults. Job Center Statistics ►86 attended / viewed 10 program for teens. August 2021 August 2020 ►517 attended / viewed 37 programs for children. Number of Walk-in Hours Open 39 0 ►1 volunteer completed 8.5 hours of service. Number of Walk-in Participants 0 0 Number of Volunteer Hours 0 0 * Estimated Figure 0 attended 0 programs/classes coordinated through the Job Center. Page 153

Parks & Recreation Item #13. August 2021 Monthly Report Parks & Recrea on Highlights  Spring & Summer Concerts con nues entertaining crowds between 100 ‐ 250 each Thursday night. The series will conclude on Sept. 9 with the Bad Avenue Band ending this seasons series.  Five Park Projects: We con nue to be on schedule. Finaliza on of documents for construc on bid are being prepared. Staff is ready to move forward with construc on documents for securing a contractor.  Super Summer Playground and Camp Small Wonder par cipants were welcomed at the Dover Elks Lodge 1903 for bicycle safety program including a rodeo course with fun obsta- cles, give-a-ways and lunch. Fi een bicycles in total were given out to camp par cipants from the Elks organiza on. DelDOT’s Bicycle department par cipated with offering free helmets and lights with each bicycle and provided the safety lesson and rodeo course.  Silver Lake Kayak the launch area was marked with no swimming markings. Plan ngs and benches will be installed in the fall. Be sure to mark your calendars for October 2nd, when we host the Mayor’s Annual Rega a - Whatever floats your boat!  Upcoming ac vi es include fall youth soccer, dance & fitness classes, indoor adult volleyball, Bishop Blackshear Park naming, and the Mayor’s annual rega a “Whatever floats your boat!” and cardboard boat contest! JW Pi s Recrea on Aug 21 FYTD 22 Aug 20 FYTD 21 Center Par cipants General Recrea on 0 5 14 58 Camps 605 1,732 n/a n/a Open Gym 112 197 107 185 League 0 431 n/a n/a Sports 0 N/A n/a n/a Recreation Revenue Breakdown August 2021 August 2020 FY21 General Recrea on $365.00 General Recrea on 176.00 Leagues $4,736.00 Leagues 960.00 Bldg./Field/Pavilions $550.00 Bldg./Field/Pavilions 250.00 Camps $4,655.00 Trips $55.00 Page 154

Item #13. Grounds Division Monthly Report August 2021 Arborist Crew Completed Trees Trimmed 68 Trees Removed 13 Root Prune 0 Stumps Removed 0 Trees Planted 0 Arborist Crew: ‐ 1 Bucket truck was sent to New Jersey for repairs. ‐ Crews continue to work on trimming street tree along with park trees. Beautification Crew: ‐ Continue to water and weed flower beds and hanging baskets. ‐ Mulched beds on the plaza. Mowing Crew ‐ Mowing is on schedule. ‐ Mow crews have also worked on trimming back vegetation. Litter Removal: ‐ Litter is being picked up on City properties as per the weekly schedule. ‐ Litter person has been diligent in the reporting of destruction in City parks. ‐ Total Trash Cans Collected 346. Miscellaneous: ‐ Sprayed 2 ditch locations for streets. ‐ Bush Hog Wells for water treatment. ‐ Completed 3‐yard repairs. ‐ Removed 5 bee nests. ‐ Employees attended Sexual Harassment training. ‐ Set up trash cans for Comic Con & First Friday. ‐ Sprayed all curb lines in developments. Page 155

Item #13. August 2021 Procurement & Inventory Report Measure FY 2022 FY 2021 DIFFERENCE Issue Effectiveness – How often the FY 2022 (To date) FY 2021 (Total) warehouse has what the departments [328/ (328+31)] *100 [1907/ (1907+291)] *100 0.98% need when it’s needed. 87.74% 86.76% [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being 0.92 Turnovers per year 0.82 Turnovers per year 0.10 Turnovers per year used. (2020-2021 Goal 1 per year) WITHOUT TRANSFORMERS FUEL USE FY 2022 TO DATE FY 2021 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 25,014 gallons 23,653 gallons Electric: $ 341,377.54 234 Line Items Diesel: 13,820 gallons 14.804 gallons Water: $ 13,732.03 33 Line Items Dollars Spent: $86,501.51 $54,621.52 General: $ 22,870.70 88 Line Items Total: $ 377,980.27 355 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2022 TO DATE FY 2021 TO DATE FY 2022 TO DATE FY 2021 TO DATE Electric: $531,771.10 $276,419.35 Electric: $269,714.92 $220,264.36 Water: $17,037.80 $1,724.36 Water: $11,025.88 $19,890.52 Wastewater: $0.00 $0.00 Wastewater: $3,124.52 $1,555.76 General: $29,053.06 $30,392.29 General: $21,095.56 $22,799.09 Total: $577,861.96 $308,536.00 *Total: $305,182.64 $266,482.73 Warehouse Stock Money Spent for Postage/Postal Services FY2022 FY2021 FY 2022 TO DATE FY2021 TO DATE Total Dollar Value: $1,798,837.84 $1,760,030.77 $28,493.55 $34,270.77 Total Line Items: 1,058 1,080 * Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER). BID REQUESTING COMMODITY TERM STATUS as of September 1, 2021 NUMBER DEPARTMENT Three Utility Locating Contract 21-0043COD Electric- W/WW Forwarded to Electric and W/WW on 7/15/2021 Years Three RFP opening scheduled for August 5, 2021 @ 2:00 Master Electrician for City of Dover 22-0001EL Electric Department Years PM Bid opening scheduled for August 24, 2021 @ Inflow & Infiltration Evaluation 22-0003WW One Time Water/Wastewater 2:00 PM Turnberry Wastewater Pump Station RFP opening scheduled for September 16, 2021 @ 22-0005WW One Time Water/Wastewater Upgrade Engineering Design Support 2:00 PM Garrison Oak Technical Park Substation Bid opening scheduled for September 15, 2021 @ 22-0006EL One Time Electric Department Circuit Switcher 2:00 PM Garrison Oak Technical Park Substation Bid opening scheduled for September 15, 2021 @ 22-0007EL One Time Electric Department SF6 Breakers 2:30 PM Garrison Oak Technical Park Substation Bid opening scheduled for September 15, 2021 @ 22-0008EL One Time Electric Department Switchgear 3:00 PM Garrison Oak Technical Park Substation Bid opening scheduled for September 16, 2021 @ 22-0009EL One Time Electric Department Transformer 2:30 PM Three RFP opening scheduled for September 23, 2021 @ Water Meter Term Contract 22-0010WW Water/Wastewater Years 2:00 PM Bid opening scheduled for October 5, 2021 @ 2:00 Transformers for Stock 22-0011WH One Time Warehouse PM Page 156

Item #13. DEPARTMENT OF PUBLIC WORKS AUGUST 2021 MONTHLY REPORT GIS GIS PROJECT HOURS Create Data Requests Printing Technical Support Updates Configure Training 4%0% 21% 32% 3% 8% 32% GIS PROJECT HOURS Other City-Wide DWW DPW Tax Mayor IT Cust. Service Dover PD City Manager City Clerk Planning & Insp. Library Parks & Rec Electric 0 2 4 6 8 10 12 14 16 18 20 GIS Project Hours Page 157

Item #13. SANITATION MONTHLY REFUSE (TONS) Bulk Rear Automated 1017.24 1015.92 972.27 952.91 954.82 969.03 977.24 930.83 916.61 858.45 848.32 781.51 727.65 210.54 95.73 132.29 159.68 101.2 126.37 208.54 139.96 155.85 135.73 141.86 122.7 185.43 156.2 78.08 181.91 164.33 155.54 195.51 177.7 113 162.45 49.52 147.16 102.2 77.23 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SANITATION HOURS 600 551 561 500 466 460 399 400 355 360 339 300 200 100 0 Bulk Automated Hand Trash Yard Waste August 2020 August 2021 SANITATION AUGUST 21 FYTD 22 AUGUST 20 FYTD 21 Trips to DSWA Sandtown Landfill 221 442 204 457 Total Tonnage to DSWA 1,275 2,544 1,264 2,653 90-gallon Containers Delivered 44 116 53 147 300-gallon Containers Delivered 0 1 2 4 Total Man Hours Containers Delivered 23 50 29 125 CURBSIDE RECYCLING TOTAL CANS COLLECTED TOTAL ACCOUNTS WEIGHT (LBS) AVE. WEIGHT (LBS) August 2021 21,052 9,778 301,600 14.33 Page 158

Item #13. STREETS / STORMWATER MONTHLY STREET SWEEPING & LEAF COLLECTION Sweeper Waste (cu.yd.) Street Sweeping (miles) Leaf Collection (miles) Leaf Debris (cu.yd.) 6130 2749 2853 780 3950 1529 0 834 1494 0 476 437 1620 0 6 452 122 117 0 98 156 0 0 0 122 1726 0 0 0 1340 AUG 0 30 127 0 0 1079 1337 Leaf Debris (cu.yd.) SEP OCT 1738 0 0 0 0 0 413 20 20 NOV 560 Leaf Collection (miles) 20 DEC JAN 112 1604 20 20 FEB13.5 76 Street Sweeping (miles) 20 21 MAR 88 21 APR 76 Sweeper Waste (cu.yd.) 21 MAY 21 JUN 21 JUL 21 AUG 21 21 STREETS / STORMWATER AUGUST 21 FYTD 22 AUGUST 20 FYTD 21 Signs Installed 2 7 0 11 Signs Repaired 30 74 11 17 Curbs Painted Yellow (ft) 450 4,225 0 84 New Posts Installed 3 8 5 7 Storm Catch Basins Repaired 1 3 0 8 Storm Catch Basin Repairs (hrs) 8 15 0 19 Storm Catch Basins Cleaned (l.f.) 0 5 0 15 Storm Catch Basin Cleaning (hrs) 0 7 0 12 Hot Mix Patching (tons) 10.81 12.48 0 0 Hot Mix Patching (hrs) 10.5 12.5 0 0 Cold Mix Patching (hrs) 5.5 22.5 1.5 7.5 Concrete Work (hrs) 69 113.5 0 24 Concrete Patching (cu.yd.) 10.34 18.43 0 0 Ditch Work (hrs) 0 0 0 0 Street and Alley Maintenance (hrs) 2 2 0 1 Street Sweeping (miles) 1,337 2,416 1,529 3,424 Street Sweeping (cu.yd.) 76 164 122 244 Leaf Collection (miles) 0 0 0 0 Leaves Collected (cu.yd.) 0 0 0 0 AUG 20 – STAFF ASSIGNED TO STORM RESPONSE AND STORM DEBRIS COLLECTION FOR THE MONTH DUE TO HURRICANE ISAIAS. Page 159

Item #13. CITY OF DOVER DEPARTMENT OF WATER & WASTEWATER MONTHLY REPORT Aug-21 Inflow & Infiltration Costs $350,000.00 This chart indicates the amount of money the City $300,000.00 is spending on treating ground and / or rain water through Kent County. This cost is being offset by $250,000.00 the Ground Water Inflow Adjustment rate passed on to the customers $200,000.00 $150,000.00 $100,000.00 $50,000.00 $- Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 I & I Cost Water & Wastewater Repairs 6 5 4 3 2 1 0 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Water Mains Repaired Water Services Repaired Wastewater Mains Repaired Wastewater Laterals Repaired Number of Brown Water Complaints 50 This chart indicates the number of complaints the 45 Department receives. Please note that our flushing operatinons occured in September 2020 40 and April 2021. 35 30 25 20 15 10 5 0 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Number of Brown Water Complaints Linear (Number of Brown Water Complaints) Page 160

Item #14. City Planner’s Monthly Report Department of Planning & Inspections AUGUST 2021 Planning & Inspections Highlights Some Items to Call to Your Attention Construction activity during August resulted in 150 Permits being issued with a con- struction value of about $837,500 bringing the total value of new construction this cal- endar year to date to $3,247,330. This month last year 152 permits were issued. 2575 Business Licenses were issued this year to date versus 2537 in August of 2020 at the height of the COVID pandemic suggesting slow recovery across the board. Two (2) new residential Building Permits were issued in August (77 total permits YTD). Building permits were issued for three new industrial/warehouse buildings, sev- eral tenant fit-outs, office renovations at 217 W. Loockerman Street, renovations at the T-Mobile store on North Dupont Highway, repair of fire damage at Dover Commons Apartments, and renovations at the Macy’s in Dover Mall. Certificates of Occupancy were issued for one (1) one family dwelling, for renovations at a number of medical lo- cations, and for Union Baptist Church. Temporary Certificate of Occupancy was issued for William Henry Middle School. Code Enforcement saw 568 new cases opened in August; 20% of there were property maintenance violations and 21% of these were grass and weed violations A total of 1085 Code Inspections were undertaken, including 137 annual housing inspections. The City continues to abate violations at five Dangerous Buildings (one of which is un- der repair) and to close cases resulting from last August’s tornado. 146 buildings were registered as vacant in July. The meetings of the Boards and Commissions supported by the Planning Office are conducted in a Virtual/Hybrid format. The Planning Commission met on August 16; three applications were considered. Two of these were subdivision plan reviews of new residential subdivisions at McKee and W. Denney’s Road totaling 389 dwelling units. The Historic District Commission met on August 19th. The Board of Adjustment did not meet in August. The Department continues to assess and respond to continuing updates from the Na- tional League of Cities, the US Treasury, the Economic Development Administration, the White House and others regarding the American Rescue Program Plan and Notices of Funding Opportunity from the US EDA. Page 161

Item #14. PROGRESS IN PICTURES Union Baptist Church—Storm Damage Renovations— 883 Lincoln Street William Henry Middle School—Storm Damage Repairs-65 Carver Road Page 162

Item #14. PROGRESS IN PICTURES Bayhealth Center for Neurology Renovations—1074 South State Street OBGYN—Third Floor Renovations—Eden Hill Suite 200 Page 163

Item #14. PROGRESS IN PICTURES McDonald’s Training Facility Renovations—1001 South Bradford Street 171 Orchard Avenue Page 164

Item #14. Planning & Inspections Revenue FY2022 Actual Revenue Stream FY2022 Budget (YTD) August % of Budget Business License $1,500,000 $ 1,244,180 83% Manufactured Home License $16,000 $ 8,730 55% Building Permits $450,000 $ 84,965 19% Cert. of Occupancy $10,000 $ 860 9% Public Occupancy $25,000 $ 575 2% Lodging House $14,000 $ 28 0% Plumbing/Heating/Air $100,000 $ 10,626 11% Rental Inspection Fee $437,000 $ 1,646 0% Miscellaneous $20,000 $ 4,556 23% Fire Protection Fees $70,000 $ 13,777 20% Code Enforcement Fines $40,000 $ 11,125 28% Vacant Building Registration $100,000 $ 6,375 6% Total P&I Revenue $2,782,000 $ 1,387,443 50% 31-Aug-21 Department Operations—Planning Office The City of Dover Buildings (including City Hall) continued to be open to the public in August with limitations on room occupancies, social distancing, and mask requirements as part of the City’s Continuity of Government response to the COVID-19 pandemic and as per the City COVID Policy dated 7/14/2021. Effective August 18, 2021 masks were required for all staff and visitors in City Buildings. Meetings of the Boards and Commission continued in a Hybrid for- mat with in-person attendance with some limitations and also offered in Virtual format. Planning Staff continues plan and permit review responsibilities often communicating electronically and conducting Meetings virtually. Due to re- alized efficiencies other meetings, trainings, and workshops continue in a Virtual format as well. Planning Staff members continue to participate in a variety of training sessions with most presented in virtual for- mat. Topics in August included the required Harassment Prevention Training and the “Unconscious Bias” Webinar. Planning focused session topics included Compatible Use and Development with Military Installations, Building Upon Large Scale Brownfield Investments to Benefit Communities, the National Alliance of Preservation Commissions (NAPC) Short Course (5 sessions), and other economic development related sessions. PLANNING OFFICE—Permit Reviews The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For August 2021, Planning Staff was involved with the re- view of 67 Building Permits and 6 Certificates of Occupancy permit that were issued. This activity results in a 2021 calendar year-to-date total of 573 Permits and Certificates of Occupancy thru August 2021 as compared to 2020 cal- endar year-to-date total of 527 Permits and COs and 2019 calendar year-to-date total of 607 Permits and COs. Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. Page 165

Item #14. COMPREHENSIVE PLAN IMPLEMENTATION 2019 Comprehensive Plan Work with the 2019 Comprehensive Plan now focuses on the plan implementation items as found in Im- plementation Plan (Chapter 15) items for the projects, studies, code amendments, and other activities. A copy of the Final Plan is available on the Comprehensive Plan website: https://www.cityofdover.com/2019 -comprehensive-plan. Comprehensive Rezoning Project 2021 & Comprehensive Plan Amendments 2021 Set 2 With the adoption of the Comprehensive Rezoning Project 2021 and the Comprehensive Plan Amend- ments 2021 Set #2 completed, Planning Staff is now working on updating the various data sources. Up- dates to maps presenting City zoning information and the updates to documents containing Table 12-1 and Map 12-1 of the 2019 Comprehensive Plan are on-going. See the Comprehensive Rezoning 2021 Pro- ject page on the City’s Website: https://www.cityofdover.com/ComprehensiveRezoning2021Project CONSTRUCTION ACTIVITY • In August 2021, Residential Building Permits for new dwelling units were issued for one (1) one-family dwelling in Oak Shadows and one (1) one-family dwelling in the Downtown Development District. • A Certificate of Occupancy was issued to one (1) single-family dwelling on Orchard Avenue. • Building Permits were issued for three (3) new industrial/warehouse buildings at 131 Rosemary Road, several interior renovation project and tenant fit-out projects including office renovations at 217 W. Loockerman Street, renovations at T-Mobile Store on North DuPont Highway, fire damage repairs at Dover Commons Apartments, renovations at Macy’s in the Dover Mall, and other tenant fit-out activi- ties. • A Temporary Certificate of Occupancy was issued to the William Henry Middle School renovation pro- ject. Final Certificates of Occupancy were issued for renovation activities at several medical office pro- jects and for Union Baptist Church. AUG 2021 (FY22) TOTAL FOR FY22 New Home Permits Issued 2 18 Value of Commercial Projects $837,500.00 $3,247,330.00 Downtown Incentives (Fees Waived) $2,085.50 $3,392.50 Page 166

Item #14. BOARD AND COMMISSION ACTIVITY The August Meetings of the Boards and Commissions supported by the Planning Office were held as In- Person Meetings and also conducted virtually using the WebEx telephone/video conferencing platform. Planning Staff conducted the Planning Commission Meeting of August 16, 2021 in this Hybrid Meeting for- mat. The Historic District Commission also met on August 19, 2021 in the Hybrid Meeting format (In-Person and Virtual). The Board of Adjustment did not meet in August due to lack of agenda items. Board of Adjustment The Board of Adjustment did not meet on August 18, 2021. The next Board of Adjustment meeting is sched- uled for September 15, 2021. Historic District Commission The Historic District Commission met on August 19, 2021. The next Historic District Commission meeting is scheduled for September 16, 2021. The Historic District Commission considered the Architectural Review Certification for Demolition Permit #21-1036 Existing Building at 401 S. Governors Avenue and granted its approval. The demolition of this existing one-story twentieth-century commercial building is part of the de- velopment area for the State’s proposed Kent County Family Court Building project. Planning Commission The Planning Commission met in-person/virtually on August 16, 2021. The next regular Planning Commis- sion meeting is scheduled for September 20, 2021. The Planning Commission adopted a Resolution recog- nizing the service of Nicholas Adams (January 2019-August 2021) on the Commission. The Applications listed below were considered. • C-21-06 Prickly Pear Makeup Studio at 872C Walker Road, Suite 2 – The Planning Commission granted Conditional Use approval to permit a makeup studio (Personal Service Establishment) in a 300 SF tenant space within a lower level of an existing 3,623 S.F. office building within Walker Square. The property consists of 25,623 SF +/- (0.06 acres) and is located on the south side of Walker Road. The property is zoned C-PO (Commercial and Professional Office Zone) and subject to the COZ-1 (Corridor Overlay Zone). The Planning Commission granted approval of the Waiver Request for the Elimination of bicycle parking. • SB-21-04 Stonebrook West: Planned Neighborhood Design at McKee Road and W. Denney’s Road – The Planning Commission granted conditional approval of the Revised Subdivision Plan for Stonebrook West PND to remove the alleys and two street segments and to reconfigure the lots to allow for 148 single family homes. Previously the Subdivision was approved to have a total of 199 units, a mix of 89 single family detached house lots, 66 duplex lots and 44 townhouse lots. The project is located on the northwest corner of the intersection of McKee Road and Denney’s Road. The site area is equal to 88.98 acres +/-. The property is zoned RM-1 (Residential Medium-Density Zone) and is subject to PND (Planned Neigh- borhood Design). The Planning Commission granted approval of the Waiver Requests for the Partial Elimination of Sidewalk (on Serpentine Way) and approval of a set of PND - Alternative Design Stand- ards for use with the Single Family Detached Units. Previous Applications: Planning Commission grant- ed conditional approval of a Conditional Use Application C-07-02 for the Conceptual Plan for Stone- brook West Planned Neighborhood Design Development on February 20, 2007. Planning Commission also granted conditional approval for the Preliminary Subdivision Plan SB-07-06 for Stonebrook West PND on November 19, 2007 and Final Record Plan approval was given on July 8, 2009. Planning Commission reporting continues on next page. Page 167

Item #14. • SB-21-05 Stonebrook East: Planned Neighborhood Design at McKee Road and W. Denney’s Road – The Planning Commission granted conditional approval of the Revised Subdivision Plan for Stonebrook East PND to increase the number of townhomes from 87 to 103 townhomes and to decrease the number of garden apartments from 168 to 138 garden apartments/condominium style for a total of 241 dwelling units, a decrease of 14 dwelling units. The project is located on the northeast corner of the intersection of McKee Road and Denney’s Road. The site area is equal to 45.75 acres +/-. The property is zoned RM-1 (Residential Medium-Density Zone) and is subject to PND (Planned Neighborhood Design). The Plan- ning Commission granted approval of the Waiver Request for the Partial Elimination of Sidewalk (on Millais Drive) and to approve a set of PND - Alternative Design Standards for use with the Garden Ap- pointments. Previously Applications: Planning Commission granted conditional approval of a Condition- al Use Application C-07-01 for the Conceptual Plan for Stonebrook East Planned Neighborhood Design Development on February 20, 2007. Planning Commission also granted conditional approval for the Preliminary Subdivision Plan SB-07-07 for Stonebrook East PND on November 19, 2007 and Final Rec- ord Plan approval was given on September 28, 2010. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY21 Projects The FY21 CDBG Action Plan and budget has been approved by HUD and grant agreements have been issued to sub-recipients. Projects for FY21 are currently underway. • Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. • Dover Interfaith Mission for Housing (DIMH) CDBG funds will be used to provide operations cost for the shelter. DIMH is also in the process of pur- chasing a building for its new shelter location that will be renovated with CDBG funds. • Central Delaware Housing Collaborative CDBG funds will be used to provide operations cost for a women’s shelter. • Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to eliminate housing conditions that threaten the health and safety of low-income homeowners. • NCALL Research Inc. CDBG funds for demolition of deteriorated single-family homes to construct affordable housing will be reallocated to Milford Housing Development Corporation for Emergency Home Repairs and Homeowner Rehabilitation projects. Page 168

Item #14. Code Enforcement Activity— AUGUST 2021 Case Type Total # for Total # % staff % staff initiated Month YTD (July initiated YTD 2021 to current month June 2022) No valid Rental Permit 4 5 75% 80% No valid Building Permit 11 21 81% 85% Tall grass and weeds 119 231 89% 91% Abandoned/Unregistered 32 55 75% 85% Vehicle Annual Housing Inspection 137 207 98% 96% Property Maintenance 115 212 66% 70% Exterior Electric Termination 19 32 94% 96% Dover Code of Ordinances 87 211 89% 90% Zoning 1 2 100% 100% Admin Inspections 8 69 100% 100% Total Cases Opened 568 1051 Total # of Inspections 1085 2019 Total # of Violations 698 1258 Dangerous Buildings, Vacant Buildings & Demolitions  23 & 25 S Governors Avenue – These two dwellings have been condemned by the City; owner has applied for Demolition Permits.  209 N New Street—This dwelling has been condemned by the City; boarded by City Staff.  34 N Governors Avenue— This dwelling has been condemned by the City due to a fire.  846 Westview Terrace – This dwelling is near completion of all repairs.  Vacant Buildings currently registered - 146 Page 169

Building Inspections & Licensing Summary Item #14. July 2020— July 2021– Current June 2022 Aug 2020 June 2021 PERMITTING AND LICENSING Permits Issued AUG (2021) AUG (2020) FY 22 FYTD 22 FY21 FYTD 21 Administrative Permit 10 15 7 13 Building Addition/Renovation Permits 31 67 34 63 Building Permits 20 51 18 39 Demolition Permits 1 3 0 5 Fence Permits 12 31 17 41 Fire Prevention Permits 10 13 9 15 Mechanical Permits 23 59 34 58 Plumbing Permits 21 37 25 36 Sign Permits 22 52 7 16 Swimming Pool Permits 0 1 1 2 Subtotal 329 288 Business Licenses 384 1420 742 1466 Merchant Licenses 112 254 174 245 Contractor Licenses 290 901 482 826 Subtotal 2575 2537 Lodging House Licenses 0 13 0 1 Public Occupancy 11 38 4 6 Rental Dwelling 19 35 16 50 Subtotal 86 57 Manufactured Homes 66 193 74 190 BUILDING INSPECTIONS Inspections Aug (2021) Aug (2020) FY 22 FYTD 22 FY21 FYTD 21 Building (Inspections/CBI/Site Meetings) 328 615 201 393 Plumbing/Mechanical 226 481 112 260 Certificate of Occupancy 6 15 5 12 Page 170

Item #14. Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated three inci- dents during the month of August Staff attended explosives training through DEMA/ New Mexico Tech Staff has completed annual fire and life safety in- spections at apartments and clubhouses as well as educational occupancies. They will start churches after Firefly. Staff is assisting the GIS coordinator with plotting all above ground tanks in the City of Dover. Staff is preparing for the Firefly Music Festival. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 46 84 86 Deficiencies From the Above Inspections 391 628 502 Fire Code Violations/Deficiencies/Complaints 43 63 86 C/O & Fire Equipment Acceptance Tests 14 18 23 Meetings & Walk Through 24 38 33 Fire Plan Review & DAC 11 17 19 Month Year to Date Previous Year to Date Accidental 2 totaling $15,000 2 totaling $15,000 4 totaling $21,000 Undetermined 1 totaling $20,000 1 totaling $20,000 1 totaling $2,000 Incendiary N/A 0 0 Arrest Made with DPD 0 0 0 Investigation Time 6 hours 10 hours 27 hours Injuries 0 0 1 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you! Page 171

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Item #15. Finance Department Monthly Report August 2021 CITY OF DOVER ACTIVITY REPORTS August 2021 FINANCE DEPARTMENT ACTIVITY LEVELS FY21 YTD FY22 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 1,116 1,181 Total Amount of All Deposits $ 33,287,056 $ 49,372,574 Other Activity Number of Pay Periods 5 5 Number of Payroll Checks & Direct Deposits Issued 1,925 2,120 Number of Pension Checks Issued 521 535 Total Pension Benefits Paid - Defined Benefit Plan $ 954,453 $ 1,014,589 ACCOUNTS PAYABLE Number of Check Vouchers 1,044 1,230 Number of EFT Vouchers 487 485 Vouchers Dollar Amount Disbursed $ 12,808,679 $ 11,825,964 $15,351 FY21 YTD Wages $10,490 FY22 YTD Wages $95,633 $21,086 $130,057 $251,277 $14,524 $73,657 $59,340 $347,522 $197,325 $452,264 $355,327 $432,418 $3,505,981 $3,488,559 Regular Regular All over time All over time Vacation Vacation Sick Sick Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout Personal Personal Other Comp Time Comp Time Other Page 174 Page 3

Item #15. Finance Department Monthly Report August 2021 City of Dover General Fund Summary Fiscal Year to Date (August 2021) Revenues Original Budget Actual % Property & Transfer Taxes $ 16,667,700 $ 15,542,718 93% Program Revenues 10,373,400 2,529,792 24% Utility Transfers 12,000,000 2,000,000 17% Grants 1,632,400 4,384,629 269% Interfund Services 5,351,000 1,065,461 20% All Other 1 805,000 146,641 18% $ 46,829,500 $ 25,669,241 55% Expenditures Original Budget Actual % Program Expenses $ 29,774,100 $ 5,089,119 17% Interfund Services 10,795,400 1,970,091 18% Debt Service 632,000 106,086 17% Post Retirement Benefits 2,156,000 359,334 17% Pension Fund Contributions 935,100 72,516 8% Capital Project Transfers 2,975,600 756,475 25% All Other 2 1,005,000 188,131 19% $ 48,273,200 $ 8,541,751 18% 1 Includes Cable Franchise Revenue, Miscellaneous Receipts, Garrison Farm Rent, Sale of Assets, Return Check Fees, Fund Interest Income, Investment Manager Cost and Transfer in Other Reserves 2 Includes Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, DDP Contribution, Bond Issue Costs, Trf to Cable Franchise Reserve and Trf to Uncollectible Reserve Page 175 Page 4

Item #15. Finance Department Monthly Report August 2021 General Fund Revenues $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Property & Transfer Taxes Program Revenues Utility Transfers Grants Interfund Services All Other 1 Original Budget Actual General Fund Expenditures $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Original Budget Actual Page 5 Page 176

Item #15. Finance Department Monthly Report August 2021 City of Dover Water Fund Summary Fiscal Year to Date (August 2021) Revenues Original Budget Actual % Customer Sales $ 6,353,800 $ 1,213,807 19% Impact Fees 420,000 5,295 1% Rents 436,700 440,978 101% Miscellaneous 1 138,600 8,994 6% $ 7,349,100 $ 1,669,074 23% Expenditures Original Budget Actual % Program Expenses $ 3,341,300 $ 514,592 15% Interfund Services 967,600 186,840 19% Debt Service 762,800 60,532 8% Post Retirement Benefits 192,000 32,000 17% Capital Project Transfers 1,148,600 287,150 25% Electric I&E Transfer 25,000 - 0% General Fund Transfer 500,000 83,332 17% All Other 2 27,000 3,717 14% $ 6,964,300 $ 1,168,162 17% 1 Includes Interest Earnings and Miscellaneous Income 2 Includes Bank & CC Fees and sale of water meters Page 6 Page 177

Item #15. Finance Department Monthly Report August 2021 Water Revenues $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Customer Sales Impact Fees Rents Miscellaneous 1 Original Budget Actual Water Expenditures $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Interfund Services Debt Service Post Retirement Capital Project Electric I&E Transfer General Fund All Other 2 Benefits Transfers Transfer Original Budget Actual Page 7 Page 178

Item #15. Finance Department Monthly Report August 2021 City of Dover Wastewater Fund Summary Fiscal Year to Date (August 2021) Revenues Original Budget Actual % Customer Sales $ 10,007,700 $ 1,703,258 17% Impact Fees 380,000 4,773 1% Miscellaneous 1 82,900 2,837 3% $ 10,470,600 $ 1,710,868 16% Expenditures Original Budget Actual % Program Expenses $ 1,506,200 $ 222,612 15% Kent County Treatment Fee 4,302,900 664,408 15% Interfund Services 736,000 144,690 20% Debt Service 659,900 25,303 4% Post Retirement Benefits 93,000 15,500 17% Capital Project Transfers 799,200 199,800 25% Electric I&E Transfer 25,000 - 0% General Fund Transfer 500,000 83,334 17% All Other 2 12,000 1,379 11% $ 8,634,200 $ 1,357,026 16% 1 Includes Interest Earnings, Miscellaneous Income, and Wastewater Penalties 2 Includes Bank & CC Fees and Bond Issuance Cost Page 8 Page 179

Item #15. Finance Department Monthly Report August 2021 Wastewater Revenues $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Customer Sales Impact Fees Miscellaneous 1 Original Budget Actual Wastewater Expenditures $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Kent County Interfund Services Debt Service Post Retirement Capital Project Electric I&E General Fund All Other 2 Treatment Fee Benefits Transfers Transfer Transfer Original Budget Actual Page 9 Page 180

Item #15. Finance Department Monthly Report August 2021 City of Dover Electric Fund Summary Fiscal Year to Date (August 2021) Revenues Original Budget Actual % Customer Sales $ 83,232,400 $ 15,600,977 19% Distribution of Earnings (5,196,000) (1,015,196) 20% All Other 1 3,825,000 173,754 5% $ 81,861,400 $ 14,759,535 18% Expenditures Original Budget Actual % Power Supply & Generation $ 47,757,300 $ 9,388,056 20% Electric Operating Div. Exp. 7,788,700 1,253,483 16% Interfund Services 3,647,400 733,932 20% Debt Service 1,800,000 231,523 13% Post Retirement Benefits 843,500 140,584 17% Capital Project Transfers 3,711,100 927,775 25% General Fund Transfer 11,000,000 1,833,334 17% Rate Stabilization Reserve 2,000,000 - 0% All Other 2 2,259,500 633,483 28% $ 80,807,500 $ 15,142,169 19% 1 Includes Rental Revenue, Miscellaneous Service Revenue, Interest Income, Penalties, General Service Billing Received from Uncollectible, and Green Energy Charge 2 Includes Utility Tax, Interest on Deposits, Green Energy, A/R Write-offs, and Bank & CC Fees, and Transfer to Other Reserve. Megawatt Hours Sold & Purchased Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 760,877 145,595 Sales per MWh $100.89 $98.67 Purchased/Generated MWh 778,465- 159,430- All In MWh Supply & Generation $61.35 $58.89 Page 10 Page 181

Item #15. Finance Department Monthly Report August 2021 Electric Fund - Revenues Millions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Original Budget Actual Customer Sales Distribution of Earnings All Other 1 Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Electric Post Rate Power Supply Interfund Capital Project General Fund Operating Div. Debt Service Retirement Stabilization All Other 2 & Generation Services Transfers Transfer Exp. Benefits Reserve Original Budget $47,757,300 7,788,700 3,647,400 1,800,000 843,500 3,711,100 11,000,000 2,000,000 2,259,500 Actual $9,388,056 1,253,483 733,932 231,523 140,584 927,775 1,833,334 - 633,483 Original Budget Actual Page 11 Page 182

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Item #15. Finance Department Monthly Report August 2021 City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (August 2021) Original Budget Actual % General Fund Divisions % of Budget City Clerk $ 535,800 $ 203,869 38% Council 190,800 28,181 15% Mayor Tax Assessor 263,800 51,449 20% Human Resources Fire 797,200 168,774 21% Customer Services Grounds 1,487,500 213,388 14% Fleet Maintenance Library 1,859,900 312,173 17% Procurement & Inventory Recreation 1,191,500 203,522 17% Life Safety 472,300 71,166 15% Engineering Code Enforcement 654,100 93,961 14% Facilities Management Planning 642,000 109,888 17% Pub. Services Administration Public Inspections 651,200 116,502 18% Finance Police 18,544,700 3,341,509 18% Information Technology Police Extra Duty 541,400 55,984 10% City Manager Streets 636,000 88,886 14% Sanitation 2,564,800 350,803 14% Stormwater Stormwater 774,100 98,524 13% Sanitation City Manager 920,100 144,408 16% Streets Information Technology 738,500 184,643 25% Police Extra Duty Finance 932,100 153,079 16% Police Pub. Services Administration 587,200 107,164 18% Public Inspections Facilities Management 837,000 136,913 16% Engineering 181,100 25,978 14% Planning Procurement & Inventory 738,600 117,091 16% Code Enforcement Fleet Maintenance 906,500 158,942 18% Life Safety Customer Services 1,048,300 188,369 18% Recreation Human Resources 600,200 89,972 15% Library Mayor 222,800 35,875 16% Grounds $ 39,519,500 $ 6,851,014 17% Fire Tax Assessor Council City Clerk 0% 5% 10% 15% 20% 25% 30% 35% 40% Page 13 Page 184

Finance Department Monthly Report August 2021 Item #15. City of Dover Utilities Expenditure Summary Fiscal Year to Date (August 2021) Water Divison Original Budget Actual % Engineering & Inspection $ 294,400 $ 62,189 21% Water Department 676,300 125,334 19% Water Treatment Plant 2,370,600 327,068 14% $ 3,341,300 $ 514,592 15% Wastewater Divison Original Budget Actual % Engineering & Inspection $ 393,700 $ 62,957 16% Wastewater Department 1,112,500 159,655 14% $ 1,506,200 $ 222,612 15% Electric Division Original Budget Actual % Transmission/Distribution $ 4,127,400 $ 710,881 17% Electrical Engineering 1,419,600 240,798 17% Administration 910,100 82,728 9% Meter Reading 389,400 62,494 16% Systems Operations 942,200 156,583 17% $ 7,788,700 $ 1,253,483 16% Page 185 Page 14

Finance Department Monthly Report August 2021 Item #15. Water Division % of Budget Water Treatment Plant Water Department Engineering & Inspection 0% 5% 10% 15% 20% 25% Wastewater Division % of Budget Wastewater Department Engineering & Inspection 14% 14% 15% 15% 16% 16% 17% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering Transmission/Distribution 0% 5% 10% 15% 20% Page 186 Page 15

Finance Department Monthly Report August 2021 Item #15. City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (August 2021) General Fund Original Budget Actual % Fire $ 250,300 $ 26,836 11% Planning - 458 0% Inspections 25,100 - 0% Police 526,000 10,640 2% Streets 506,000 15,102 3% Sanitation 166,200 - 0% Stormwater 2,546,200 6,371 0% Facilities Management 125,000 - 0% Library County Grant 25,000 - 0% Recreation 756,000 8,540 1% Information Technology 36,600 - 0% Public Works Engineering - 230 0% General Fund Capital Projects $ 4,962,400 $ 112,727 2% Water Fund Water $ 1,729,000 $ 70,218 4% Water Engineering - 114 0% Water Treatment Plant 177,300 - 0% Water Fund Capital Projects $ 1,906,300 $ 70,332 4% Wastewater Fund Wastewater Engineering $ - $ 114 0% Wastewater 831,200 969 0% Wastewater Fund Capital Projects $ 831,200 $ 1,083 0% Electric Fund Electric Generation $ 9,070,000 $ 18,378 0% Transmission/Distribution 1,320,800 153,820 12% Electrical Engineering 8,952,300 196,299 2% ERP System 500,000 3,515 1% Electric Administration 1,843,200 153,481 8% Electric Fund Capital Projects $ 21,686,300 $ 525,493 2% TOTAL CAPITAL PROJECTS $ 29,386,200 $ 709,635 2% Page 187 Page 16

Finance Department Monthly Report August 2021 Item #15. Capital Outlay - All Divisions $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Original Budget Actual Capital Outlay - By Fund $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- ORIGINAL BUDGET REVISED BUDGET ACTUAL EXPENDED General Fund Capital Projects Water Fund Capital Projects Wastewater Fund Electric Fund Capital Projects Page 188 Page 17

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Item #16. Page 190

Item #16. DEPARTMENT OF POLICE Thomas A. Johnson, Jr. 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111 October 11, 2021 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of August: COMPLAINTS Total complaints received through August 31, 2021 numbered 26,064 this is an increase of 3,668 complaints over the same period last year. 40,000 28,398 29,257 27,830 30,000 26,064 21,791 20,000 10,000 0 2017 2018 2019 2020 2021 CRIMINAL INVESTIGATIONS 8 6 6 4 4 4 2 1 1 1 1 1 1 0 0 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in August Cases Cleared In August Cases Cleared from Previous Months 1|Page Page 191

Item #16. DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures listed below, the units also recovered 249.09 grams/doses of miscellaneous other/Prescription drugs and $19,387.00 during the month of August. 400.00 290.55 200.00 56.84 67.00 0.05 0.494 0.00 Marijuana Cocaine Ecstasy (Doses) Methamphetamine Heroin GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 15 10 3 4 5 2 1 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN COMMUNITY POLICING & CADETS COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 1 ALCOHOL VIOLATIONS/DUI’S 2 CADETS CONTACTS ASSIST OTHER 148 PARKING 0 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 10 OPEN CONTAINER 0 PARKING DCO’S 7 LOUD NOISE 0 LOUD MUSIC 0 OTHER DCO’s 6 MISCELLANEOUS DCO’S 7 PROPERTY CHECKS 0 PARKING COMPLAINTS 1 BUSINESS CONTACTS 29 PEDDLER 2 LIBRARY CHECKS 0 COMMUNITY OUTREACH 82 COMPLAINTS ASSIGNED 2 CRIME PREVENTION CHECK 4 SPECIAL EVENTS 6 TRAFFIC ARRESTS 13 TOTAL CONTACTS 43 BIKE PATROL 0 PROPERTY CHECKS 37 WARNINGS 5 TOTAL CONTACTS 319 2|Page Page 192

Item #16. STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 0 WARRANTS ON FILE 1 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 52 DRUG RELATED ARRESTS 27 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 0 CURFEW CHECKS 140 CRIME PREVENTION CHECKS 1 TRAFFIC ARRESTS 16 WARNINGS 2 FUGITIVES 3 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 242 TRAFFIC ARRESTS The department issued 4,883 traffic citations through this reporting period; this is an increase of 1,644 citations over the number issued during the same period last year. 9,000 8,231 8,000 7,000 6,205 6,430 6,000 4,883 5,000 4,000 3,239 3,000 2,000 1,000 0 2017 2018 2019 2020 2021 3|Page Page 193

Item #16. TRAFFIC CRASHES 1,600 1,402 1,400 1,200 1,000 800 600 400 227 200 0 Thru August Reportable Non-Reportable 911 Center During the month of August, the Dover Police Department handled 8,153 calls, an increase of 867 calls received during the same period last year. 10,000 9,038 9,000 8,105 8,153 8,000 7,761 7,286 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 2017 2018 2019 2020 2021 4|Page Page 194

Item #16. CITY ORDINANCE SUMMONS Through August 31, 2021, we issued 2,623 city ordinance summons, an increase of 290 summonses for the same period last year. 5,000 3,997 4,000 3,401 3,334 3,000 2,333 2,623 2,072 2,000 1,613 1,242 898 635 1,000 0 2017 2018 2019 2020 2021 ISSUED 3,997 3,401 3,334 2,333 2,623 PAID 2,072 1,613 1,242 898 635 SEX OFFENDER STATISTICS/AUGUST MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 17 1,581 37 2 TIER 3 9 1,287 42 0 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 200 190 182 180 160 140 120 100 99 100 80 60 40 20 0 JULY AUGUST TIER 2 182 190 TIER 3 100 99 5|Page Page 195

Item #16. (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Thomas A. Johnson, Jr. Chief of Police 6|Page Page 196

Item #20. City of Dover MAYOR AND COUNCIL 1 PROPOSED COUNCIL RESOLUTION NO. 2021-25 2 A RESOLUTION AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF 3 THE CITY OF DOVER, DELAWARE 4 WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per 5 banking institution, investments in the State of Delaware Investment Pool, and the purchase and sale of 6 investment grade corporate bonds, and U.S. Treasury and agency securities; and 7 WHEREAS, the banking institutions, brokerage firms, trust companies, and other various financial 8 institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, 9 transferring, assigning, and handling securities. 10 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the 11 Controller/Treasurer, Assistant Controller/Treasurer, Assistant Treasurer, and Interim Assistant Treasurer 12 are hereby authorized to open accounts with banking institutions and purchase, sell, transfer, assign, and 13 handle securities and that they are authorized to sign all related forms; 14 BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one 15 signature; and 16 That the following are the office holders authorized for these purposes, until further notice: 17 Lori Peddicord - Controller/Treasurer 18 Melanie S. Patterson - Assistant Controller/Treasurer 19 Janella Sapp - Assistant Treasurer 20 Megan Ramsey - Interim Assistant Treasurer 21 ADOPTED: * 22 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2021\Draft\RESOLUTION NO 2021-25 - Authorizing Signatures for Banking Services\Resolution No. 2021-25- Authorizing Signatures for Banking Services 23 DRAFT.wpd 24 25 ROBIN R. CHRISTIANSEN ROY SUDLER, JR. 26 MAYOR COUNCIL PRESIDENT 27 Actions History 28 10/11/2021 - Scheduled for Introduction - City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Page 197 Community Excellence Through Quality Service

MEMORANDUM Item #21. TO: Members of City Council FROM: Janella Mae T. Sapp, Interim City Clerk DATE: October 11, 2021 SUBJECT: Special Election - First (1st) District Council Vacancy (Term to Expire May 8, 2023) In accordance with Article II - Mayor and Council, Section 13 - Vacancies; forfeiture of office; filling of vacancies of the City Charter, a Special Election must be held to fill the vacancy created by the resignation of Councilman Matthew Lindell since the vacancy is in excess of six (6) months in duration. This position is for the First (1st) District City Council Seat with a term that expires May 8, 2023. The following dates are submitted for your approval relative to the Special Election: Date of Election - Tuesday, November 16, 2021 In accordance with Article II - Mayor and Council, Section 13 - Vacancies; forfeiture of office; filling of vacancies the special election is to be held no sooner than 30 days from the date of the vacancy, but no later than 60 days after the date of the vacancy. The earliest the election can be held is Saturday, October 30, 2021 and the latest it can be held is Monday, November 22, 2021. Filing Petitions - Friday, September 24, 2021 through Monday, November 1, 2021 at 4:30 p.m. This time frame allows approximately three (3) weeks for filing petitions, three (3) weeks for campaigning, and two (2) weeks for absentee voting. Voter Registration Close - Saturday, November 6, 2021 Voter registration (for the Special Election) shall close on Saturday, November 6, 2021. The State will continue to accept voter registration applications. Oath of Office - Special City Council Meeting of Tuesday, November 30, 2021 In accordance with 15 Del. C. § 7558 Election Results; Recounts; Contests a person certified as being elected shall not take office before the seventh day following certification of the election. The soonest that the Oath of Office can be administered is Tuesday, November 30, 2021. The Regular Council meeting of December 13, 2021 is recommended for administering the Oath of Office. The above schedule is only a suggestion for Council consideration, but official action by Council is necessary. I suggest using The Elks Lodge #1903, 200 Saulsbury Road, as the polling place for the Special Election. Newspaper notices for the filing petition dates will be prepared so that we can advertise immediately following the Council Meeting (upon Council approval of the dates). If you have any questions or suggestions regarding the above, please do not hesitate to contact me. /jmts S:\CAFS\ELECTION RELATED\11-16-2021 Scheduling Special Election Memo to Council.wpd Page 198

Item #22. PETITION TO ANNEX AND REZONE PROPERTY First Reading Before the Dover City Council October 11, 2021 File Number: AX-21-04 Ordinance Number: 2021-23 Area Location: Right-of-way located northeast of the intersection of College Road and the Lands of Delmarva Railroad (Railroad Corridor). Tax Parcel ID #: In the vicinity of parcels ED-05-067.00-02-53.00-000 and ED-05-067.00-02-56.00-000 Area Size: Right of Way Areas Area 1: Raymond Street (aka Jason Street) 0.6447 acres Area 2: Railroad Avenue 0.8737 acres Area 3: Grove Street 0.1607 acres TOTAL: 1.6791 acres +/- 2019 Comprehensive Category 1: High Priority Annexation Areas (Enclave) Plan Designation: Present Use: Improved and Unimproved Right-of-Way Proposed Use: Improved Right-of-Way Additional Details: The area in question was plotted in 1899 and can be seen on a plan titled “The College Settlement Company.” Over the years parcels and right-of-way have been annexed into the City of Dover. With some of the annexations it is unclear whether the right-of-way was brought into the City at the same time. Staff is continuing to research the prior annexations from 1973-2006 adjoining these rights-of-way. This application is meant to clarify that the remaining right-of- way of Raymond Street, Railroad Avenue, and Grove Street are brought into the City to reduce an enclave and to ensure the proper right-of way is established for future development. Page 199

City of Dover Application No.: AX-21-04 Item #22. Department of Planning & Inspections M d ish R ol a St ilm V e ra W W ita St ea M R Ar ay is ay mon ho d e 2 R St 1 a ea re Ar A 3 lle e Co ge Co nw Pa d rk R ge ll St Dr le ol C Area Area Description Width Area Size (Ac.) Area Size (SF) Right-of-way segment of Raymond Street (aka Jason Area 1 Street) from Mishoe Street to Railroad Avenue at the 35 ft. 0.6447 28,084 railroad corridor. Right-of-way segment of Railroad Avenue from Raymond Area 2 Dr Street and extending north approximately 1090.24 feet 35 ft. 0.8737 38,057 parallel to the railroad corridor. er inst Right-of-way segment of Grove Street from Raymond m es t Area 3 Street and extending north approximately 200 feet to 35 ft. 0.1607 7,000 W previously abandoned portion of Grove Street. Tile: Annexation Clarification Ordinance #: 2021-23 Location: North of College Road and East of the Railroad Tracks Parcel ID: In the vicinity of ED-05-067.00-02-53.00-000 ED-05-067.00-02-56.00-000 Existing Use: Improved and Unimproved Legend Right-of-Way Subject Property Delaware_Railroad Proposed Use: Improved Right-of-Way Date: 09/30/2021 Building Footprints Area 1 0 180 360 720 Feet « Dover Parcels Kent County Parcels Area 2 Area 3Page 200

FIRST READING Item #22. PROPOSED ORDINANCE #2021-23 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY INCLUDING PROPERTY LOCATED AT RAYMOND STREET, RAILROAD 3 AVENUE, AND GROVE STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to add the property described below 8 from in the form of Improved and Unimproved Right-of-way to the City of Dover Zoning Map. 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map of the City of Dover 12 have been amended by including Improved and Unimproved Right-of-Way on that property located 13 at Raymond Street (aka Jason Street), Railroad Avenue, and Grove Street (Right-of-way located 14 northeast of the intersection of College Road and the Lands of Delmarva Railroad) consisting of 15 1.6791 acres +/-. 16 (In the vicinity of Tax Parcels: s ED-05-067.00-02-53.00-000 and ED-05-067.00-02-56.00-000; Planning Reference: 17 AX-21-04; Council District: 4) 18 19 ADOPTED: * 20 S:\ORDINANCES\2021\DRAFT\ORDINANCE #2021-23 - REZONING - RAYMOND STREET, RAILROAD AVENUE, AND GROVE STREET\Proposed Ordinance #2021-23 - Rezoning - Right of Ways.wpd 21 22 Actions History 23 10/11/2021 - Scheduled for First Reading - City Council Page 201

FINAL READING Item #23. CITY OF DOVER ORDINANCE #2021-20 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 102 - Taxation, Article VI – Exemptions; Board of Assessment Appeals, be amended by 5 inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout as follows: 6 7 Section 102-183 – Tax exemption for disabled property owners and senior citizens. 8 9 (a) Authority. This section is adopted to implement 22 Del. C. § 1001 et seq., granting exemptions 10 from municipal taxation on real property for persons 65 years of age or over. Compliance must 11 be made with such chapter 10 and this section in order to qualify for such exemption. 12 13 (b) Qualifications for participation. 14 15 (1) Totally disabled and able to document said disability by meeting the definition of 16 “totally disabled” as defined by social security disability or by filing certified copies of 17 award letters from government agencies indicating that the applicant is totally disabled 18 regardless of age; or 19 20 (2) Sixty-five (65) years of age or older at the beginning of the tax year for which the 21 application is made. 22 23 (3) An individual may only apply for inclusion in this program under one of the two 24 provisions above. 25 26 (c) Program Qualifications. The exemption shall be for real property owners 60 sixty-five (65) 27 years of age or over unless total disability documentation is provided. If qualified, their real 28 property shall be exempt from municipal taxation to the extent of the first $50,000.00 of assessed 29 valuation. This exemption shall be subject to the following: 30 31 (1) Owner resides alone. If the income of a property owner who resides alone exceeds the 32 sum of $15,851.00 (2008) $18,000.00 (2021) for the income tax year immediately 33 preceding the date of making an application for the exemption, then the exemption shall 34 not be granted. The maximum income limit stated in the preceding sentence shall 35 increase each year by the same percentage as the cost of living adjustment granted to 36 recipients of Social Security retirement benefits. 37 38 (2) Spouses reside together. If the income of a property owner and spouse who reside 39 together exceeds the sum of $22,192.00 (2008) $24,750.00 (2021) for the income tax 40 year immediately preceding the date of making an application for the exemption, then the 41 exemption shall not be granted. The maximum income limit stated in the preceding 42 sentence shall increase each year by the same percentage as the cost of living adjustment 43 granted to recipients of Social Security retirement benefits. 44 45 (3) Exclusion from income. In computing income of the property owner in order to determine 46 entitlement for the deduction, Civil Service Retirement System (CSRS) benefits up to 47 150 percent of the Social Security maximum benefit, Social Security benefits and railroad Page 202

Proposed Ordinance #2021-20 – Tax Exemptions - Disabled Citizens and Senior Citizens Page 2 Item #23. 48 pensions shall not be considered as income. 49 50 (4) Location, use of property. The real property must be located within the limits of the city 51 and must be used exclusively for residential purposes. The residence may not be a 52 rental unit. 53 54 (5) Residence. The real property must be the legal residence of, and be occupied in whole or 55 in part by, the property owner for five years immediately preceding the tax year for 56 which the application is being made. 57 58 (6) Owner of record. The property owner must be the owner of record of said real property 59 as of December 31 of the calendar year immediately preceding the date of making 60 application for the exemption. 61 62 (7) Time when age attained. The property owner must have attained the age of 60 sixty-five 63 (65) years by March 1 of the year in which the exemption application is filed. 64 65 (8) Filing applications. Applications for exemption shall be filed in accordance with 66 regulations adopted by the city council and for cause shown. The city assessor, city 67 manager or his/her designee may accept and act upon applications received after any 68 established application filing date; May 31st. 69 70 (9) Refund. The city assessor, city manager or his/her designee is empowered to refund 71 taxes paid by a qualified applicant who is entitled to an exemption and successfully files 72 for the same. 73 74 (d) (10) Evidence Determination of eligibility. 75 76 (1) The city assessor's office , city manager or his/her designee shall be authorized to require 77 any applicant to submit evidence documentation substantiating income reported for receipt 78 determination of eligibility of the exemption. 79 80 (2) No application shall be approved unless all property taxes and outstanding city charges 81 have been paid in full by the application submission deadline. 82 83 (3) The city assessor, city manager or his/her designee may deny applications where requested 84 income verification and appropriate documentation is not submitted by the applicant. 85 86 (4) Property owners who qualified for the Senior Citizen or Disability Exemption for tax 87 year 2021; may continue to qualify for exemptions despite the age qualification and 88 residency qualifications until which time the property is sold. Property owners in this 89 category must renew their application annually. 90 91 (e) (11) Denial; appeals; termination of eligibility. 92 93 (1) Denial of exemptions by the city assessor, city manager or his/her designee and any other 94 complaints regarding the exemption process may be appealed by the taxpayer directly to the Page 203

Proposed Ordinance #2021-20 – Tax Exemptions - Disabled Citizens and Senior Citizens Page 3 Item #23. 95 board of assessment appeals. The board of assessment appeals shall have the power to affirm, 96 overrule or remand the decision of the city assessor, city manager or his/her designee. 97 98 (2) Termination of eligibility; eligibility under this article shall terminate automatically 99 when the applicant fails to meet any of the conditions stated herein. 100 101 (f) (12) Interest; retroactive exemptions. Qualified disabled property owners and senior citizens who 102 fail to exercise their property tax exemption application shall not be entitled to any interest 103 payments on said exemption amount; nor shall unexercised property tax exemptions be 104 retroactive beyond the current tax year. 105 106 (g) (13) Penalties. Penalties assessed to delinquent property tax accounts that are eligible for a disabled 107 property owners and senior citizen exemption that has have not been exercised shall not be 108 excused. 109 110 (h) (14) Council review. City council will review these numbers at the conclusion of each reassessment. 111 112 (Code 1981, § 19.5-52; Ord. of 3-12-2001; Ord. of 5-23-2005; Ord. of 4-28-2008(1); Ord. NO. 2010-06, 113 3-22-2010; Ord. No. 2012, 3-12-2012) 114 115 Charter reference(s)—Tax exemptions, subpart B, § 3. 116 117 State law reference(s)—Tax exemptions, Del. Const. art. VIII, § 1. 118 119 120 BE IT FURTHER ORDAINED: 121 122 That Chapter 102 - Taxation, Article VI – Exemptions; Board of Assessment Appeals, be amended by 123 inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout as follows: 124 125 Section 102-184 – Reserved. Tax exemption for disabled citizens. 126 127 Individuals who are determined to be disabled under the law applicable to the Social Security 128 Administration are qualified to apply for the property tax exemption. 129 130 (Ord. of 4-28-2008(1)) 131 132 ADOPTED: * 133 134 S:\ORDINANCES\2021\DRAFT\ORDINANCE #2021-20 - TAXATION - ART VI - EXEMPTIONS\PROPOSED ORDINANCE 2021-20 - AMENDING TAXATION - ARTICLE VI - SECTION 102-183 AND 102-184 - FIRST READING.DOCX 135 136 SYNOPSIS 137 This amendment aligns the City Ordinances with that of Kent County where it applies to Senior and 138 Disability exemptions. In implementing the changes herein, the process for application for both the 139 Citizens of the City of Dover as well as the administrative processes will be simplified and provide greater 140 guidance to all involved. The revision’s guidance provides the steps involved for application, 141 qualifications, and appeals as it applies to Senior and Disability Property Tax Exemptions. 142 (SPONSORS: BOGGERTY AND ROCHA) Page 204

Proposed Ordinance #2021-20 – Tax Exemptions - Disabled Citizens and Senior Citizens Page 4 Item #23. 143 Actions History: 144 10/11/2021 – Scheduled for Final Reading – City Council 145 09/24/2021 – First Reading – City Council 146 09/14/2021 – Introduced at Council Committee of the Whole/Legislative, Finance, and Administration 147 Committee Page 205