Attachment

UTILITY COMMITTEE AGENDA FEBRUARY 13, 2012 - 5:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Garrison Tract Infrastructure Financing 2. Review of Utility Related Capital Investment Plan (CIP) (Electric and Water/Wastewater) 3. 30-Day Update - Garrison Oak Technical Park Project 4. Adjournment by 5:30 P.M. /tm S:\AGENDAS & MINUTES\Committee-Agendas\2012\02-13-2012 UTILITY.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

NOTICE A VERBAL PRESENTATION AND POTENTIAL HAND OUT WILL BE PROVIDED DURING THE UTILITY MEETING ON FEBRUARY 13, 2012 FOR THE GARRISON TRACT INFRASTRUCTURE FINANCING ITEM. - City Manager’s Office

City of Dover Capital Investment Plan Project Tracking Report December 31, 2011 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. * For Finance purposes projects are considered completed when placed in service and all charges have been processed. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 78,000 $ 118,588 $ 430,591 $ 360,333 $ 987,512 Library Funding - FY11 Budget Balance 100,962 - - 87,045 188,007 Federal and/or State Grants 7,422,183 1,400,000 - - 8,822,183 Library Green Energy/Bridge Loan 2,700,000 - - - 2,700,000 Friends of the Library Donation 210,000 210,000 Kent County Library Contribution 1,000,000 1,000,000 Library Reserve 2,590,784 - - - 2,590,784 Construction Loan 274,961 - - - 274,961 Community Transportation Fund - FY11 Balances - 678,612 - - 678,612 Revolving Fund Loans - - 4,309,821 - 4,309,821 Transfer from Capital Reserves - - - 370,730 370,730 Impact Fees - - 867,032 - 867,032 Loan Proceeds - Streets & City Hall 1,970,000 - - - 1,970,000 Transfer Loan Proceeds to CT Fund - Streets - 875,000 - - 875,000 Transfer from Operating Funds 623,847 - 1,750,000 3,500,000 5,873,847 Interest Earned 10,900 2,800 - 38,400 52,100 Total Funding Sources (Unaudited) $ 16,981,637 $ 3,075,000 $ 7,357,444 $ 4,356,508 $ 31,770,589

City of Dover General Fund - Major CIP Projects December, 2011 Hide TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY2009 Bid Pack A - Done. 2 LB0901 M/G New Library Project $ 18,200,000 $ 20,469,080 $ 7,078,284 $ 13,390,796 34.6% $ 11,195,009 $ 14,298,890 $ 2,908,094 20.3% Started Bid Pack B - 40% Complete/Construction 3 Totals - FY09 $ 18,200,000 $ 20,469,080 $ 7,078,284 $ 13,390,796 34.6% $ 11,195,009 $ 14,298,890 $ 2,908,094 20.3% 4 5 FY2012 6 --- Ann FD Truck Payment $ 244,820 $ 244,820 $ 216,794 $ 28,026 88.6% $ 244,820 $ 244,820 $ 216,794 88.6% Sweeper due in Jan. 2012; Sanitation 7 --- Vehicles & Equipment 377,927 377,927 5,440 372,487 1.4% 377,927 377,927 5,440 1.4% Truck due in March 2012; Roof Replacement @ 8 PR1201 Dover Park 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% 9 CT Fund B/L Streets & Alleys Program 1,000,000 1,750,000 - 1,750,000 0.0% 1,000,000 1,750,000 - 0.0% Pending financing 10 ST1202 Concrete Program 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% Bid development in process Streets Dump Truck 11 ST1203 Refurbishment 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% In progress 12 City Hall Sprinkler System - - - - 0.0% - 220,000 - 0.0% 13 Totals - FY12 $ 1,712,747 $ 2,462,747 $ 222,234 $ 2,240,513 9.0% $ 1,712,747 $ 2,682,747 $ 222,234 8.3% 14 15 Grand Totals $ 19,912,747 $ 22,931,827 $ 7,300,518 $ 15,631,309 31.8% $ 12,907,756 $ 16,981,637 $ 3,130,328 18.4% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan; Projects will be completed through CT Fund, therefore the loan proceeds will be transferred from Capital Fund into the Community Transportation Fund

City of Dover Community Transportation & General Fund Street Funds - Major CIP Projects December, 2011 Hide TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY 2007 2 CT0708 M E. Water Street Brick $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ 65,000 $ - 0.0% Specialty contract needed. 3 Totals $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ 65,000 $ - 0.0% 4 5 FY 2009 6 CT0977 M Schutte Parking Lot $ 21,950 $ 21,950 $ - $ 21,950 0.0% $ - $ 21,950 $ - 0.0% Deferred 7 CT1165 M Rte. 13,N. State -Kings Hwy 591,662 591,662 - 591,662 0.0% - 591,662 - 0.0% 8 Totals $ 613,612 $ 613,612 $ - $ 21,950 0.0% $ - $ 613,612 $ - 0.0% 9 10 FY2012 Concrete work on Independence 11 CT M Street Projects - State Funds $ 950,000 $ 800,000 $ - $ 800,000 0.0% $ 950,000 $ 121,388 $ - 0.0% In process Blvd complete Concrete work on Hazel to 12 Various B/L Street Projects - General Fund 350,000 1,750,000 15,300 1,734,700 0.9% 350,000 875,000 15,300 In process proceed in January/February 13 CT1201 M North Street Roundabout - 500,000 - 500,000 0.0% - 500,000 - 0.0% In process 60% complete 14 TE1201 M Lincoln Park Center 900,000 900,000 1,854 898,146 0.0% 900,000 900,000 1,854 0.2% 15 Totals $ 2,200,000 $ 3,950,000 $ 17,154 $ 3,932,846 0.4% $ 2,200,000 $ 2,396,388 $ 17,154 0.8% 16 17 Grand Totals $ 2,878,612 $ 4,628,612 $ 17,154 $ 4,019,796 0.4% $ 2,200,000 $ 3,075,000 $ 17,154 0.8% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan; Projects will be completed through CT Fund, therefore the loan proceeds will be transferred from Capital Fund into the Community Transportation Fund;

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects December, 2011 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Approved Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY 2008 Option to purchase land agreement 2 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,590,000 $ 29,099 $ 2,560,901 1.1% $ - $ 178,916 $ 8,015 4.5% Started under review 3 WD0805 M Piney Point Well 398,800 665,000 69,316 595,684 10.4% - 147,319 1,634 1.1% Started DNREC permitting ongoing US 13 East Sanitary Sewer 4 WW0810 M/SL Interceptor 2,376,800 3,022,562 3,231,960 (209,398) 106.9% - 295,722 286,361 96.8% Complete Complete 5 Totals - FY08 $ 6,972,200 $ 6,277,562 $ 3,330,375 $ 2,947,187 53.1% $ - $ 621,957 $ 296,010 47.6% 6 7 FY2009 8 WQ0905 M/SL Bayard Avenue $ 590,910 $ 490,910 $ 475,888 $ 15,022 96.9% $ - $ 239,121 $ 189,098 79.1% In process Complete; Final invoice Jan 2012; 9 WQ0907 M/SL Route 13 Water Main 1,058,700 2,282,682 1,944,598 338,084 85.2% - 1,869,872 1,531,787 81.9% In process Constr complete; Punchlist & Insp; 10 Totals - FY09 $ 1,649,610 $ 2,773,592 $ 2,420,485 $ 353,107 87.3% $ - $ 2,108,993 $ 1,720,885 81.6% 11 12 FY2010 Work is complete; close out 13 WW1001 M/SL Inflow/Infiltration Removal $ 1,800,000 $ 2,122,536 $ 1,585,638 $ 536,898 74.7% $ 1,800,000 $ 766,201 $ 228,082 29.8% In process documents/final invoice in progress 14 WW1007 M/SL Fox Hall Pump Station 427,900 392,044 50,491 341,553 12.9% - 360,687 278 0.1% Started Will start after Heatherfield; 15 WW1008 M/SL Heatherfield F/M Rerouting 220,400 324,916 48,973 275,943 15.1% - 237,506 278 0.1% Started Project 75% complete; Not paid yet; Resolution of easement issue 16 WW1010 I Tar Ditch Interceptor Upgrade 518,230 518,230 28,014 490,216 5.4% - 495,359 5,143 1.0% Started pending; 17 Totals - FY10 $ 2,966,530 $ 3,357,726 $ 1,713,116 $ 1,644,610 51.0% $ 1,800,000 $ 1,859,753 $ 233,781 12.6% 18 19 FY2011 20 WQ1103 WQI - Ross Street - 71,840 - 71,840 0.0% 71,840 36,840 - 0.0% Preliminary design complete 21 WW1101 M/SL Inflow/Infiltration Removal 500,000 500,000 138,016 361,984 27.6% - 457,601 95,616 20.9% Started Project 97% complete; 22 WW1104 SL Lepore Road P/S Replacement 52,000 402,000 69,188 332,812 17.2% 350,000 350,000 13,652 3.9% Started Final design revisions pending; 23 Totals - FY11 $ 552,000 $ 973,840 $ 207,204 $ 766,636 21.3% $ 421,840 $ 844,441 $ 109,268 12.9% 24 25 FY2012 26 --- Vehicles & Equipment $ 115,000 $ 115,000 $ 29,985 $ 85,015 26.1% $ 115,000 $ 115,000 $ 29,985 26.1% In process Vehicles received; 27 WD1201 Pay-As-You-Go Water Station 30,240 30,240 - 30,240 0.0% 30,240 30,240 - 0.0% Specs being developed 28 WD1202 R Misc. Distribution Upgrades 60,000 60,000 5,706 54,294 9.5% 60,000 60,000 5,706 9.5% Misc. repairs or emergencies 29 WD1203 R Wellhead Redevelopment Program 65,000 65,000 42,821 22,179 65.9% 65,000 65,000 42,821 65.9% In process Well #1 complete; Well #9 rehab 30 WD1204 R Emergency Generators 80,000 80,000 - 80,000 0.0% 80,000 - - 0.0% Grant dependent 31 WQ1201 WQI - Wesley Campus 51,200 51,200 - 51,200 0.0% 51,200 51,200 - 0.0% Installation to begin late February 32 WQ1202 WQI - New Street 97,120 97,120 4,650.00 92,470 4.8% 97,120 97,120 4,650 4.8% Started Design started; 33 WQ1203 WQI - Silver Lake 279,840 279,840 33,556.68 246,283 12.0% 279,840 279,840 33,557 12.0% In process Construction started 34 WW1201 M/SL Inflow/Infiltration Removal 1,000,000 1,000,000 19,957 980,043 2.0% 1,000,000 1,000,000 19,957 2.0% Started Design started, early spring const. 35 WW1202 R SCADA Equipment Replacement 84,900 84,900 61,696 23,204 72.7% 84,900 84,900 61,696 72.7% In process Project 50% complete 36 WW1203 R Misc. Sewer System Improve 37,000 37,000 9,935 27,065 26.9% 37,000 37,000 9,935 26.9% Misc. repairs or emergencies 37 WW1204 M Wilmington College Pump Station 25,000 25,000 2,468 22,532 9.9% 25,000 25,000 2,468 9.9% Started Design started - actually Baltray PS 38 WW1205 M Dover Brook Gardens P/S Replace 15,000 15,000 1,063.45 13,937 7.1% 15,000 15,000 1,063 7.1% Started Design started 39 WW1206 M Brandywine Pump Station Replace 52,000 52,000 7,774.55 44,225 15.0% 52,000 52,000 7,775 15.0% Started Design started McKee Rd Pump Station Design started 40 WW1207 M Communator Replacement 10,000 10,000 - 10,000 0.0% 10,000 10,000 - 0.0% 41 $ 2,002,300 $ 2,002,300 $ 219,612.72 $ 1,782,687 0.0% $ 2,002,300 $ 1,922,300 $ 219,613 11.4% 42 43 Grand Totals $ 14,142,640 $ 15,385,020 $ 7,890,793 $ 7,494,227 51.3% $ 4,224,140 $ 7,357,444 $ 2,579,557 35.1% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project

City of Dover Electric Improvement & Extension Fund - Major CIP Projects December, 2011 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY2011 2 EG1102 M Units 1 & 2 Cooling Tower 372,400 199,140 134,538 64,602 67.6% 25,410 25,410 400 1.6% Work deferred to 2012 3 EG1107 M Units 1 & 2 Life Extension 802,000 409,000 269,517 139,483 65.9% 184,000 196,331 56,848 29.0% Motor work this spring 4 EG1112 M Unit 3 Heat Expansion Joint - 150,000 143,508 6,492 95.7% 70,000 82,807 76,315 92.2% Complete 5 EG1113 Units 1 & 2 Control Modifications - 150,000 138,733 11,267 92.5% - 25,700 14,432 56.2% Started Complete w/Spring outage 6 EG1114 Unit 3 Gas Line Modification - 60,000 41,763 18,237 69.6% - 36,207 17,970 49.6% Complete 7 $ 1,174,400 $ 968,140 $ 728,059 $ 240,081 75.2% $ 279,410 $ 366,455 $ 165,965 45.3% 8 9 FY2012 10 --- Vehicles & Equipment $ 168,828 $ 168,828 $ 23,003 $ 145,825 13.6% $ 168,828 $ 144,328 $ 23,003 15.9% All vehicles received 11 EE1201 Substation PT & CT Replacement 267,715 267,715 126,101 141,614 47.1% 267,715 267,715 126,101 47.1% In process 75% materials received 12 EE1202 R Lighting Project & Rehabilitation 50,000 50,000 49,832 168 99.7% 50,000 50,000 49,832 99.7% Complete 13 EE1203 R Equipment Replacement 40,000 40,000 10,525 29,475 26.3% 40,000 40,000 10,525 26.3% In process Equipment ordered 14 EE1204 Generator Replacement 50,000 50,000 30,961 19,039 61.9% 50,000 50,000 30,961 61.9% Complete 15 EE1205 M Frazier Substation Upgrade 765,247 155,000 110,881 44,119 71.5% 155,000 155,000 110,881 71.5% In process Materials ordered 16 EE1206 R Disb. Feeder Replacement 377,510 377,510 236,642 140,868 62.7% 377,510 377,510 236,642 62.7% In process On-going 17 EE1207 R Disb. Capacitors & Controls 100,000 100,000 26,494 73,506 26.5% 100,000 100,000 26,494 26.5% In process Materials ordered 18 EE1208 R Transmission Line Maintenance 75,000 75,000 14,593 60,407 19.5% 75,000 75,000 14,593 19.5% Started Materials ordered Scada Master Hardware 19 EE1209 Replacement 75,000 75,000 - 75,000 0.0% 75,000 75,000 - 0.0% Started Materials ordered 20 EE1210 Substation Battery - 24,500 15,251 9,249 62.2% 24,500 24,500 15,251 62.2% In process 60% materials received 21 EE1212 R UG Transformers 70,536 70,536 42,053 28,483 59.6% 70,536 70,536 42,053 59.6% In process On-going 22 EE1212 R UG Conductors 479,464 479,464 174,232 305,232 36.3% 479,464 479,464 174,232 36.3% In process On-going 23 EE1212 R Meters 50,000 50,000 17,652 32,348 35.3% 50,000 50,000 17,652 35.3% In process On-going 24 EG1201 Unit 3 Boiler Air Heater 440,000 440,000 - 440,000 0.0% 440,000 440,000 - 0.0% Started Bid rec'd; CAF to Council 2/12 25 EG1202 M Unit 3 Boiler Systems 390,000 130,000 - 130,000 0.0% 130,000 130,000 - 0.0% Will complete Spring outage; Unit 3 FD & ID Fan Control Damper 26 EG1203 Upgrade 92,000 92,000 1,393 90,607 1.5% 92,000 92,000 1,393 1.5% Started Developing contract scope/bid Unit 3 DCS Computers & Software 27 EG1204 Upgrades 85,000 85,000 - 85,000 0.0% 85,000 85,000 - 0.0% To be completed by 6/3012; 28 EG1205 R Misc. Equipment Replacement 70,000 70,000 21,280 48,720 30.4% 70,000 70,000 21,280 30.4% In process On-going; 50% complete Demineralizer Control Replace @ 29 EG1206 McKee Run 65,000 65,000 - 65,000 0.0% 65,000 65,000 - 0.0% Bids in Feb; Complete by June Unit 11 Component Replacement @ 30 EG1207 M Van Sant 50,000 50,000 24,595 25,405 49.2% 50,000 50,000 24,595 49.2% In process Remaining scoped in devlpmnt Switchyard Blast Walls @ McKee Developing work scope; To be 31 EG1208 Run 50,000 50,000 5,328 44,672 10.7% 50,000 50,000 5,328 10.7% In process completed June 2012 32 EG1209 M Building Preservation @ McKee Run 38,000 38,000 5,650 32,350 14.9% 38,000 38,000 5,650 14.9% In process Sent out bids; Completion 6/12 Unit 3 Cooling Water Line Life 33 EG1210 M Extension 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 0.0% Defer to FY13 34 EG1211 M Unit 3 Stack Repairs 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 0.0% On track for spring outage; Bid 35 EG1212 M Unit 3 Turbine Inspection 1,021,000 348,000 8,510 339,490 2.4% 348,000 348,000 8,510 2.4% In process High bid; Council amendment; Partial completion; scope to 36 EG1213 M Unit 3 Aux System Components 542,000 113,000 47,682 65,318 42.2% 113,000 113,000 47,682 42.2% In process finish being developed 37 EU1201 R Distribution Upgrades 500,000 500,000 220,416 279,584 44.1% 500,000 500,000 220,416 44.1% In process On-going 38 $ 5,962,300 $ 4,014,553 $ 1,213,072 $ 2,801,481 0.0% $ 4,014,553 $ 3,990,053 $ 1,213,072 30.4% 39 40 Grand Totals $ 7,136,700 $ 4,982,693 $ 1,941,130 $ 3,041,563 29.0% $ 4,293,963 $ 4,356,508 $ 1,379,037 31.7% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. B = Bonded Project S = State fully or partially reimbursed project