CCW MINUTES

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held by video conference on March 1, 2022 at 6:02 p.m., with Council President Sudler presiding (departed at 6:58 p.m.). Members of Council present via video were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Mrs. Arndt, Mr. Rocha, Mr. Taylor, and Mr. Hare. Mayor Christiansen was absent. Civilian members present for their Committee meetings were Mr. Shelton (Safety Advisory and Transportation) and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). Dr. Jackson Short (Safety Advisory and Transportation) was absent. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Rocha moved for adoption of the agenda, seconded by Mrs. Arndt and unanimously carried. Quarterly Briefing on Dover/Kent County Metropolitan Planning Organization (MPO) Projects - Marilyn Smith, Director Ms. Marilyn Smith, Director of Dover/Kent Metropolitan Planning Organization, reviewed the presentation of the Dover/Kent MPO quarterly briefing. Responding to Mr. Anderson, Ms. Smith stated the Dover Air Cargo Freight Study indicated five routes that could be addressed for freight traffic. The majority of the roads were designed as residential and farm roads, not to handle heavy freight and freight traffic. Ms. Smith noted that recommendations were made through the Dover Air Cargo Freight Study to make an easier and safer route for commercial traffic. One recommendation was for new sections of road to be built to better connect the Garrison Oak Business Park with Kent Aero Park and Route One. Ms. Smith advised that the recommendations that were made could be done one at a time or as one large phased project. Responding to Mr. Taylor, Ms. Smith stated Dover/Kent MPO has not completed any roundabout efficacy studies since she was hired. She also noted Delaware Department of Transportation would have further information on roundabout efficacy. Responding to Mr. Taylor, Ms. Smith explained she is continuing to research a federal grant to determine eligibility requirements for passenger rail and the federal grant would allow the Dover/Kent MPO to form a research team to study passenger rails and the viability in the area. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mrs. Arndt and unanimously carried. Meeting adjourned at 6:33 p.m.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 1, 2022 PAGE 2 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Anderson requested that Item #4, Report on Payment in Lieu of Taxes, be considered as Item #2. Mr. Hare moved for adoption of the agenda as amended, seconded by Mr. Neil and unanimously carried. Report on Payment in Lieu of Taxes (Dave Hugg, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background regarding the findings of Payment in Lieu of Taxes (PILOT). Mr. Contant suggested the City should pursue Senate Bill 83 and that city officials should seek to work with state representatives and senators to amend and remove anything but one hundred percent funding for the tax amount. He noted that the city has issues that need to be addressed and projects to bring to the people of the City of Dover. Mr. Contant also suggested that city officials should form a collective group of representatives and senators that represent Dover, Newark, and Georgetown. Mr. Neil agreed with Mr. Contant and stated the City should move on Senate Bill 83 and move quickly. Mrs. Arndt asked staff to factor based on the percentage of property rather than varying the percentage based on population and to further analyze what the numbers are with and without Newark. Mr. Neil moved to recommend that the City Manager and staff meet with State Representatives and Senators to move forward with amending Senate Bill 83. The motion was seconded by Mr. Anderson and unanimously carried. Evaluation of Bids - Trailer Mounted Generator (Jason Lyon, Director of Water and Wastewater) Mr. Jason Lyon, Director of Water and Wastewater, reviewed the background and analysis regarding the Evaluation of Bids for the Trailer Mounted Generator. Staff recommended awarding the contract to Fidelity Engineering, LLC d/b/a Fidelity Power Systems, for the City of Dover Trailer Mounted Generator, Bid #22-0022WW, for the amount of $151,672. Mr. Hare moved to recommend approval of staff's recommendation, seconded by Mr. Boggerty and unanimously carried. Draft Annual Comprehensive Financial Report (Lori Peddicord, Controller/Treasurer) Mr. Remi Omisore, CPA, MBA, CISA, CIA, Clifton Larson Allan Wealth Advisors, LLC reviewed the background and analysis regarding the findings of the Annual Comprehensive Financial Report. Responding to Mr. Neil, Mr. Contant stated on page 17 of the Draft Annual Comprehensive Report, FLIR is an acronym for Forward Looking InfraRed.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 1, 2022 PAGE 3 Mr. Hare moved to recommend acceptance of the Draft Annual Comprehensive Financial Report. The motion was seconded by Mr. Contant and unanimously carried. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Contant and unanimously carried. Meeting adjourned at 7:30p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Contant and unanimously carried. Meeting adjourned at 7:30 p.m. Roy Sudler Jr. Council President /re S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\TEMPLATES\CCW Minutes TEMPLATE.wpd