CCW Packet

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, March 29, 2022 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/u6ua4a Event number: 2340 097 4305 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER ADOPTION OF THE AGENDA 1. Parliamentary Procedures Training (Dr. Reba Hollingsworth) ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE MEETING THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 1

Item 1. :~ ~~ ~ ~ ~ ~ ~ ;ar.,~ ;~:::::~ -=-~ ~ ,--- ~ .:.t,,~ ~ ~ ~ : ,~ ~ ~ ~ ~ ,._j.;.:::::_~ t~ ._,.·d.;,_~ :/;;:\.~.:~ ..~~;_,_;._:: -. +~ V H f <Parfuzmentary fProcetfure fPresentation 6:00p.m. 'Iuestfay, ~arcli. 29, 2022 (J)wer City Jfal[ 15 '.East Looc{erman Street (]Jover, (J)efaware 19901 <Pruenter (J)r. gq6a 9(. :Jfof6neswort/i. !Member !!(JI.IP- 2

Item 1. 'Ine ©over City Council (J'antamentary (J'resentation <J'uesday, 9rf.arc/i,_ 29, 2022 6:00p.m. .Jl9enaa greetings aruf'Iliougnt for the ()Jay ~ w Contents of Poufer Jfow rto Corufuct :M.eetings - Xftys to Successful:Meetings - )Igerufa - :Meeting Script - :M.inu.tes - (J)uties of the Secretary - <i.wports - (J)uties of tne 'Treasurer aruf Committee Cnairs :Motions - Cfassification, (J)efi,nition, aruf<i{(lnft - J[ow rto Jfandle :Motions Questions aruf}lnswers P:va[uations 3

Item 1. 10 Basic Rules of Parliamentary Procedure 1. The rights of the organization supersede the rights of individual members. 2. All members are equal and their rights are equal. Those rights are: • To attend meetings • To make motions • To speak in debate • To nominate • To vote • To hold office • That means that all members have the same rights regard-less of what title they hold. The power comes from the same place - the bylaws; however, the higher the title, the more responsibility. 3. A quorum must be present to do business or to vote. If you take any action at a business meeting without a quorum present, it must be ratified at a meeting when there is a quorum. 4. The majority rules. That means "more than half' of the votes cast by persons legally entitled to vote, excluding blanks or abstentions, at a regular or properly called meeting at which a quorum is present. 5. Silence is consent. The chair should not call for abstentions in taking a vote, since the number of members who respond to such a call is meaningless. To abstain means not to vote at all. 6. Two-thirds rule. During a regular or properly called meeting at which a quorum is present, this means a motion may pass only when 2/3 of the members entitled to vote are in favor. That is - twice as many yes votes as no votes. In most cases, a 2/3 vote is required when something is being taken away from a member. A majority vote is required when something is given to a member. 7. One question at a time and one speaker at a time. 8. Debatable motions must receive full debate. If you allow 10 minutes for debate, give the full 10 minutes, if necessary. If no time limit is set, the members decide to close debate. 9. Once a motion is decided, it is not in order to bring up the same motion or one essentially like it at the same meeting. 10. Personal remarks in debate are always out of order. You deal with the issue, not the person. 9/28/09 4

Item 1. The Rights and Responsibilities of Members • To_play an active and contributing part in the organizat_ion • To know and understand parliamentary rules • To pay membership dues on time • To attend and participate in the business meeting • To arrive at meetings on time • To remain until the meeting is adjourned • To make and second m~tions • To discuss the merits of motions • To ask questions • To learn the correct way to make proposals • To speak for or against a proposition • To be courteous and follow the rules of debate • To vote or abstain (You cannot be forced to vote) • To demand verification of voice vote • To take part in the selection of leaders • To nominate and be nominated as a candidate for office • To hold office • To serve on committees • To carry out the directives of the assembly • To initiate and bring about change in objectives, policies, rules and projects • To abide by the rules • To abide by the decisions of the majority • To inspect the official records ,, 5

Item 1. • To read the minutes and pay attention to the financial reports • To receive notices and be informed of meetings • To expect meetings to be conducted properly • To attend the social functions of the organization • To participate in all of the activities of the organization • To resign from office and to resign from the organization • To have a trial, if accused of wrongdoing. R,eln;:v 'R. tl ~ o r t h , , , Ptv. V. VSAPPr-~ 3(22(10 6

Item 1. Keys to Successful Meetings • Effective and Efficient Management • Informed Leadership • Involved Members Roles and Responsibilities of Officers Presiding Officer : Role- • Administrator, Planner, ·Presider, Representative; Not a Dictator • Knowledgeable about Parliamentary Procedure • Understand the Objectives, Policies, Traditions, and Goals of the Organization • Very Familiar with Bylaws and Other Rules of the Organization • Use Tact and Common Sense Duties- • Open Meetings on Time • Announce Correct Order of Business • Recognize Member Entitled to Speak • Clearly State All Questions • Be Impartial in Assigning the Floor in Debate • Put the Question to Vote • Announce the Result of the Vote • Protect Meeting.from Annoyance • Assist in Expediting Business • Enforce Rules ofDebate, Order, and Decorum • Decide All Questions of Order • Respond to Members' Inquiries • Inform the Assembly • Declare the Meeting Adjourned • Appoint All Committees Except the Nominating Committee • Serve as Ex-Officio Member ofAll Committees, Except Nominating Committee • Sign All Acts, Orders, and Proceedings 7

Item 1. Secretary: Role- • Keeper ofthe Records • Knowledgeable of Organization 's Objects, Policies, and Methods • Understand Parliamentary Law • Aide to the President Duties - • Record Minutes (What was Done, Not What was Said) • Keep Record Books in Order and Up-to-Date • Provide Copies ofMinutes to Members • Keep Committee Reports on File • Keep Official Membership List • Send Out Meeting Notices•and Conduct General Correspondence of Organization • Have Up-to-Date Copy of Bylaws and Other Rules at All Meetings • Have Copy ofAgenda at All Meetings • Receive and Maintain All Organizations Records Treasurer: Role- • Keeper of Funds and Trustee ofAccounts • Knowledgeable ofBookkeeping, Accounting, Computer Spread Sheets • Honest, Punctual, and Thorough Duties - • Receive and Disburse Money Upon Warrants ·,, • Keep Accurate and Detailed Records ofAll Money Received and Paid • Deposit All Money in Organization's Bank Account Immediately • Issue Receipts for All Money Received • Pay Out All Money by Check • Prepare and Sign a Detailed Financial Report for Regular Meetings • Save All Receipts, Bank Statements, and Cancelled Checks for Auditor • RRH: 2011 8

Item 1. Order of Business - Planning the Agenda 1. Call to Order { do not print on final agenda} • presiding officer starts the meeting on time • presiding officer checks to be sure a quorum Is present • presiding officer raps gavel once, saying "The meeting wit/ come to order." • presiding officer waits quietly for order 2. Opening Ceremonies {optional} . • these may consist of invocation, flag ceremony, Inspiration, etc. 3. Introduction of Guests • presiding officer Introduces guests In proper order of prestige 4. Roll Call { optional} • secretary calls the roll; results may be recorded in minutes 5. Reading and Approval of Minutes • minutes are usually printed and may be distributed In advance • if minutes are not printed and distributed, secretary reads at meeting • corrections should be ·asked for and noted (additions are the same as corrections) • approval may be by unanimous consent with the presiding officer assuming the motion 6. Reports of Officers • only required at annual meeting • officers should only be called on when they have a report to give [presiding officer should check In advance] r • correspondence Is read by secretary, summarizing where possible; any action Is taken Immediately • treasurer's report is very brief at regular meetings; filed after questions • treasurer's report for annual meeting Is detailed and has been audited • adopt the audit report; not the treasurer's report 7. Report of Executive Board or Board of Directors • read by the secretary, usually for information only • contains all actions taken by the board • if recommendations are included, secretary moves to implement and action is taken Immediately 8. Reports of Standing Committees • presented In order listed in the bylaws • presiding officer calls only on those with reports to present • If recommendations are included, reporting member moves to Implement and action Is taken Immediately f' I 16 9

~ Item 1. ~ 9. Reports of Special Committees •--. • presiding officer calls In order they were created and only on those prepared or ~ required to report • if recommendations are Included, reporting member moves to implement 1-::> and action is taken Immediately ~ 1--. • when committee makes Its final report, It automatically goes out of existence 1 O. Special Orders I ,..,, • Items postponed from a previous meeting or earlier In the current meeting -::, I•~·-"\ by a two-thirds vote ,..., • items required by the bylaws to be taken up at a specific meeting; •--~ -:> I _,., e.g., election of officers, adoption of budget, etc. 11. Unfinished Business and General Orders .~..-:;)- 1-::, 1-::) • items left unfinished at the conclusion of the previous meeting; if the organization meets within a quarterly time interval • items of business postponed to this meeting by majority vote - general orders • general orders also Include Items for which previous notice has been given • presiding officer announces these items and does nofask, "Is there unfinished business?" ~ I -~ ·~ 12. New Business • members' opportunity to bring new items before the organization to consider • Items of new business must fall within the object of the organization as provided in the L- ::;i bylaws; a two-thirds vote being required t'o consider a subject outside the object . 1 ~ • a main motion is used to introduce an item of new business • presiding officer announces, "Is there new business?" •-~ ···::, •-~ 13. Program '! •-~ ·~ • • • presiding officer calls on the program chairman to present the program presiding officer does not "turn the chair or the meeting over' to the chairman presiding officer assigns the floor to the program chairman, "Bill Plans, Program Chairman, w/11 Introduce the program." I~ .~,? II~..-.. ".'.:J l -~ ,d 14. Announcements {optional} 15. Adjournment • presiding officer asks, "Is there further business to come before the assembly?" • if no response, presiding officer says, "There being no further business to come before .~.-~ the assembly, the meeting is adjourned." One rap of gavel ···:) • presiding officer does not need to call for amotion to adjourn when there Is no I further business to consider ·' .~ _.., • presiding officer remains in the presiding role from call to order to adjournment • .···-···---- __, I.- _.., _.., ...., I ...- ,, ' 1. .-_. , 17 ' __, 10

Item 1. Meetings Start on Time Have a Plan Prepare an Agenda Meeting Script Call the Meeting to Order: (Quorum present). The meeting will come to order. Harvey Smith will lead us in the Pledge of Allegiance to the Flag of the United States ofAmerica. Reading and Approval of Minutes: The Secretary will read the minutes of the previous meeting. Are there any corrections to the minutes? (Pause) (If none): The minutes will stand (or are) approved as read (If there are corrections): ff there is no objection, the Secretary will make the correction. (Pause) Since there is no objection, the Secretary will make the correction. Are there.further corrections? (Pause) Jfnot, the minutes stand (or are) approved as corrected. Is there any correspondence? (If there isn't any correspondence, the President should not ask.) Treasurer's Financial Report: The next item of business is the report of the Treasurer. (Treasurer reads report) Are there any questions on the Treasurer's report? There being none, the Treasurer 's report will be filed. ., Report of the Executive Board: The next business in order is hearing the report of the Executive Board. (The tutoring project) Reports of Standing Committees: The next business in order is reports ofstanding committees. The Chair recognizes _ _ for the report of the Membership Committee. Reports of Special Committees: The next item of business is hearing reports of special committees. The Chair recognizes __ for the report of the annual awards dinner committee. , ,' \ '<. 11

Item 1. Unfinished Business and General Orders: (If none, do not put it on the agenda.) The next item of business is unfinished business and general orders. · A motion relating to sponsoring a symphony concert was postponed at the last meeting. The question is on the adoption of the motion that "The club sponsor a symphony concert for the children. " Are you ready for the question? Those in favor of the club sponsoring a symphony concert for the children, say aye. Those opposed, say no. The ayes have it and. the motion is adopted The social committee will make arrangements for a symphony concert for the children. New Business: The next business in order is new business. ~ Request about books. ~ Motion to sponsor cultural arts exhihit in April Is there any further new business? Announcements: (Have list prepared) Are there farther announcements? Program: The Program Chairman will present the program. Adjournment: Is there any further business? (Pause) Since there is no further business, the meeting is adjourned (Rap gavel once, if desired) Reba R. Hollingsworth, Ph.D., DSAP President Berlin N. Hollingsworth, Ph.D., DSAP Vice President 12/5/13 12

•·••··••»••··••» - - - - - - - - - Item 1. Motions A motion, sometimes referred to as "the question" is an action plan. When a group of voting members wants to take action, take a stand, spend money, or do almost anything, it must first pass a motion; There are two kinds of motions: - Main motions, which bring business before the assembly - Secondary motions are any motions that are made while a main motion is pending. o Privilege motions: 111 Motions that do not relate to the main motion or pending business bu~ relate directly to the members and the organization. They are matters of urgency that, without debate, can interrupt anything else. o Subsidiary motions: 11 Motions that aid the assembly in treating or disposing of a main motion. They are in order when the main motion has been stated by the chair and until the chair begins to take a vote on the main motion. • Incidental motions: Motions that relate to matters that are incidental to the conduct of the meeting rather than directly to the main motion. They may be offered when they are needed. There are six steps in processing a motion: 1. A member makes a motion. Say "I move that ... ". Be precise; make positive motions; put motion in writing; avoid saying "So move." 2. Another member seconds the motion. Member does not have to agree with the motion; he only believes the issue should be discussed. No second, no debate. 13

Item 1. 3. The chair states the motion, formally placing it before the assembly. This step transfers the ownership of the motion to the assembly and ensures that everyone understands the motion. 4. The members debate the motion. While the motion is pending, members may amend it, put it aside, send it to a committee, etc. Rules of debate must apply. 5. The chair puts the question (in this context, question means the s_ame as motion) to a vote. The chair calls for those in favor of the motion to say "Aye" and those opposed to say "No." 6. The chair announces the results of the vote. The chair announces which side has the vote; whether the motion passed or failed; the effect of the vote; and the next item of business, Note: Discuss Basic Characteristics of Motions Chart. Voting: Majority- more than half of votes cast; two-thirds - two times the number of "no" votes; plurality-when the group appears to be in agreement, or what? - General Consent or Unanimous Consent: "If there is no objection ... " - Voice Vote (Viva Voce) - do not use when two-thirds vote is required - Show of Hands Vote - Use in small groups - Rising Vote - may be used after a voice vote or a show of hands vote when a member calls for a division of the assembly or when more than a majority vote is required - Ballot Vote - used for elections and when secrecy is desired - Roll Call Vote - used to make official, as part of the record, how each member voted - Absentee and Proxy Voting - do not use because they violate the principles of parliamentary procedure 14

Item 1. BASIC CHARACTERISTICS OF MOTIONS MOTION PURPOSE INTERRUPT SECOND DEBATABLE? AMENDABLE? VOTE NEEDED SPEAKER? NEEDED? ~:;,'.,.. _) :, .· ),'-:,: U.( C'Point of order Requests that the rules be followed Yes No No No Ruled by chair ,.T~ ' ~... I Appeal from the decision of the chair Challenges a ruling of the chair Yes Yes Depends' No Majority ;CS \I Suspend the rules Allows the group to violate the rules No Yes No No Two thirds ... ,.,,, ._) i I (not bylaws) I ~, JI Objection to consideration -1 )/ Division of the question Keeps the motion from being considered SeparatcS consideration of the motion Yes' No No Yes No No No Yes Two thirds' Majority ;\/ ~//; "f r_ :... \/ i Division of the assembly Requires a stnnding vote Yes No No No One member ~ Allows a member to ask a question Yes No No No Responded to ..::;! Parliamentary inquiry or point l'v' )J 'l of information about business at hand by chair ~l Withdraw a motion Removes a motion from Yes Depends 8 No No Majority , .. ,),' - 1-~after stated by chair) consideration ' - .J i Take from the table Resumes considering a motion No Yes No No Majority \ .' ·, ::, I that was laid on the table ,;:;\ ,(;:, '-'! Reconsider Considers a motion again Ycs 9 Yes Oepends 10 No Majority '-" I ' ...,,_,.\ Rescind or amend something ' l Repeals a previously adopted motion or amends it after it has been adopted No : Yes Yes Yes Dcpends 11 - - ·'-':::t, ·/ ·c ,,:;'A'l- ~- ~ l,,Jireviously adopted 5 Majority in negalive required to reverse chair's decision 6 When another member has been assigned the floor. until debate has beg1111 or a subsidiary• motion has been slated b)' the chair 7 Two 1hirds agai11sl consideration sustains objection 8 Yes. if motion is made by person requesling pem1ission; 11a, if made by anather member 9 When w1other has been assigned !he floor. bu/ not after he has begun to speak IO Only ifmolion to be reconsidered is deha1ab/e JI a} a majority with no/ice; b) /WO thirds; or c) majority of el/lire membership Page 11 15

Item 1. BASIC CHARACTERISTICS OF MOTIONS -Robert's MOTION PURPOSE INTERRUPT SECOND DEBATABLE? AMENDABLE? VOTE NEEDED 1~t:?6,.; 5, vf';~'{g 7 SPEAKER? NEEDED? .q ,.- Fix the lime to which to adjourn \i-, Sets the time for a continued mccling No Yes No 1 Yes Majority -Jc> Adj~urn Closes the meeting No Yes No No Majority ,.A..)(; ~ ..J ,; 'Recess Establishes a brief break No Yes No1 Yes Majority ,,_J \) ~ Raise a Question of Privilege Asks urgent question regarding lo rights Yes No No No Ruled by chair t-J C Q_ Call for orders of the day Requires that the meeting follow the agenda Yes No No No One member ,4 (; -·Lay on the table Previous question Puts the motion aside for later consideration No Ends debate and moves directly 10 the vote No Yes Yes No No No No Majority Two lhirds -- Nlq. lri:,. cA 'j ✓ tS: J Limit or extend limits of debate Changes the debate limits No Yes No Yes Two thirds ·.1 J e..s Postpone to a certain time Puts off the motion to a specific time No Yes Yes Yes Majority1 '.!cs. I Commit or refer Refers the motion to a committee No Yes Yes Yes Majority ,IE:, I I ,~r 'J.,,,.,;.- -~rt Amend an amendment Proposes a change to an amendment No Yes Yes' No Majority ,1 J~ ~ tv'-""" '1. ,:;:: (secondary amendment) yes "i',, (, .,,, ~ ~ ,,a Amend a motion or resolution Proposes a change to a main motion No Yes Yes' Yes Majority yes v1rr-il. (primary amendment) :jl ;-.) \ Afft~M t';l"✓ C C, ,Jt-1 --- 1 Postpone indefinitely Kills the motion No Yes Yes No Majority , -1 ';f\-· \_, Main motion Brings business before the assembly No Yes Yes Yes Majority 1es I ls debatable whe11 a11other meeting is scheduled for the same or next day, or if tire 111otio11 is made while 110 question is pe11di11g 2 Unless 110 questio11 is pending 3 Majority, u11less it makes q11estlo11 a special order 4 lf the motion ft is bei11g applied to is debatable Motions above are in the Order of Precedence of Motions. 16 Page 10

Item 1. MOTION FORM I move that___________________________ Nome of Mover _Disposition 0 Adopted D Defeated • Amended O Referred to _ _ _ _ _ _ _ __ l] Other Information 17

Item 1. EXAMPLE OF A TYPICAL MEETING BASIC PARLIAMENTARY INFORMATION NATIONAL ASSOCIATION OF PARLIAMENTARIANS® After determining that a quorum is present, the presiding officer ri ses, waits or signals for quiet and 213 South Main Street, Independence, MO 64050-3808 says, "The meeting will come to order." (888) NAP-2929 • Fax (816) 833-3893 • Email: hq@nap2.org www.parliamentarians.org Opening Ceremonies: Based on the group, religious, patriotic, and customary rituals may be included. Prepared by the NAP Educational Resources Committee If given, the invocation, the National Anthem, and the Pledge of Allegiance to the Flag of the United © 2012 Fourth Edition • All rights reserved States are arranged in that order. Inspirational messages follow patriotic exercises. Roll Call (If customary): The chair states, "The secretary will call the roll of members." PROCEDURE FOR HANDLING A MAIN MOTION PRINCIPLES UNDERLYING PARLIAMENTARY LAW Reading and Approval of Minutes: After the minutes are read, or if they have been previously What is Members As stated in Robert's Rules of Order distributed, the chair asks, "Are there any corrections to the minutes?" (Pause) "If there are none, The Chair Says/Does Happening/Notes Say/Do Newly Revised, rules of parliamentary the minutes are approved as written." With any corrections, "The secretary will make the law balance the rights of individuals Obtaining and assigning the floor corrections. If there are no further corrections, the minutes are approved as corrected." or groups within an organization's "Mr./Madam total membership. These rules are Amember rises when no Reports of Officers, Boards, Standing and Special Committees : Called on only if they have reports to President/ based on a regard for the rights: one else has the floor ma ke. Chairman· • of the majority, Recognizes the member by name, • of the minority, especially a • Officers, boards, and standing committees report in the order they are listed in the bylaws. Special title or nodding strong minority greater than one 'committees report in the order in which they were created. third, How the motion is brought before the assembly • of individual members, • A treasurer's report is never adopted; instead a financial review or auditor's report is adopted "I move that Member sits after • of absentees, and annually. (or"to")... " • of all these together. Another member believes "I second the Ultimately the will of the majority • If an officer's report contains a recommendation, anot~er member can make a main motion the motion is worth motion" or decides matters, but only after full following the report to adopt the recommendation . discussing just "Second" and free discussion. The rights of all • Committee chairmen may make motions for recommendations contained in their reports . "Is there any debate?" is a (even those absent) must be "It is moved and seconded that less formal alternative to protected. This pamphlet will help (or 'to") ... Are you ready for Special Orders : Announced only if there are such items or matters required by the bylaws for a "Are you ready for the you run meetings more efficiently and the question?" meeting. For example, "The secretary will read from the Bylaws Article_ Section _concerning the question?'' effectively and help protect the rights election of a nominating committee." Consideration of the motion of all members. See rules for debate Unfinished Business and General Orders : Announced only if there are such items (matters previously Debate (sidebar) introduced but not finished at the prior meeting) or items postponed by way of motion to the next RULES FOR DEBATE The chair puts the question to a vote of the assembly meeting. 1. Members first obtain the floor. "Are you ready for the Further 2. The maker of the motion may New Business: The chair takes up any new business that is listed on the approved agenda . The chair question?" debate speak first. then asks, "Is there any new business?" or "Is there any further new business?" After debate is ended, or if 3. Debate is made to the chair; it is ''The question is on the adoption the formal motion confined to the merits of the Announcements : "The chair has the following announcements... Are there any other of the motion that ... • Previous Question has motion and not the motives or announcements?" ''Those in favor of the motion, Members vote been moved and adopted personalities of other members. to stopdebate, a vote is say aye." (Pause) 'Those Program: The chair does not "turn the meeting over," but announces, "The program committee will opposed say no." (Pause) 4. Amendments may be offered to taken now present the program ... " Or "... will introduce our speaker." improve the motion. They must be The chair announces the results of the vote approved by the body, and the Adjournment : "Is there any further business?" (Pause) "Since there is no further business, the "The ayes have it, the motion is motion must still be adopted as meeting is adjourned." Or "A motion to adjourn is in order." adopted, and ... (indicating the amended. effect of the vote or ordering its 5. Debate can be closed only by the execution)." OR "The noes have it assembly (2/3 vote) or by the and the motion is lost." chair if no one seeks the floor for 18 further debate.

Item 1. PERTINENT FACTS NOTES 2 • A main motion brings business beforethe assembly. RANKING MOTIONS NON-RANKING . a. ; :g Before a motion has been stated by the chair, it can be withdrawn or . ."' E. >0. 8. "0 Motions on this page are listed in rank order, with the highest E "0 C 2! C C modified by the maker. After it has • A subsidiary motion assists the assembly in treating or disposing of a ranking at the top. After a motion has been stated by the chair, MOTIONS 2! .!: 0 u Ill ..0 0 <( a: been stated by the chair, it can be higher ranking motions are in order but not lower ranking main motion. withdrawn or modified only by motions except that Amend and Previous ., ~ INCIDENTAL MOTIONS unanimous consent or by a majority • A privileged motion deals with matters Question can be applied to amendable 0. -c, -c, -c, .; vote of the assembly . of immediate importance. It does not and/or debatable motions of higher rank 2 C ., 2! C C Appeal Chair' s Decision I s D* M* R relate to the pending business. than themselves. .,~ .!: .0 u Ill E <( 0 > . 0 u a: 3 An Incidental Main Motion which • An incidental motion is related to the Close Nominations parliamentary situation so that it must s A 3 2 usually requires a majority vote with PRIVILEGED MOTIONS or Close the Polls previous notice, a 2/3 vote without be decided before business ca n previous notice, or a majority vote of proceed. Consider by Paragraph or # Fix the Time to Which to s AM R s A M the entire assembly/membership. Seriatim 4 MEANING OF SYMBOLS Adjourn Hasty or ill-advised action can be # Main motion when no oth er motion is s M Create a Blank s M corrected through the motion to pending. # Adjourn Reconsider. This motion can be made only In order when another has the Divisi on of the Asse mbly I N floor; may interrupt. # Recess s AM by one who voted on the prevailing side and made only on the same day the Division of the Question S* AM* S Requ ires a second. Raise a Question of Privilege I + original vote was taken. In a session of D Is debatable. Object to Consideration of more than one day, a reconsideration can * £* R* A Can be amended. Call for the Orders of the Day I + a Quest ion 3 also be moved on the next succeeding day M Requires a majority vote (i.e. more within th e session on which the meeting is than half of votes cast). SUBSIDIARY MOTIONS Parliamentary Inquiry I N held. i Requires a 2/3 vote (twice as many in the affirmative as in the s M R* Point of Order I * + Lay on the Table FORMS OF VOTING negative). Reopen Nominations or • A voice vote is the most commonly used + Usually no vote istaken; the chair Previous Question s 2 3 R* s A M R* form of voting (ayes and noes). decides. Reopen the Polls • A rising vote is the normal method of votinf N No vote; chair responds. # Limit or Extend the Limits of R Vote may be reconsidered. Debate s A 3 2 R* Request for Information I N on motions requ iring a 2/3 vote for • See Robert's Rules of Order Newly 2 adoption. It is also used to verify a voice Request for Permi ssion to vote or a vote by show of hands. The chair Revised, current edition, for Postpone to a Certain Time * * neg specific rules. s D AM R* Withdraw a Motion can order a rising vote or a single member (or Definite ly) can call for a Division of the Assembly. 1 TYPES OF AMENDMENTS Suspend the Rules s f* 3 • To insert (within) or add (at the end of a # Commit or Refer s D AM R • A show of hands is an alternative for a MOTIONS THAT BRING A QUESTION AGAIN voice vote, sometimes used in small boards, sentence or paragraph) a wo rd, Amend 1 s D A* M R committees, or very small assemblies, or for consecutive words, or paragraph. BEFORE THE ASSEMBLY a rising vote in very small assemblies, but • To strike out a word, consecutive words, Postpone Indefinitely s D M R* Ta ke from the Table 5 M only if no member objects. or a paragraph. 3 • Some conventions use voting cards, • To strike out and insert (which applies Rescind or Amend Something to words) or to substitute (which is MAIN MOTIONS s D AM R Previously Adopted s D A * R* provided to delegates, to raise for voting. • A count can be ordered by the chair or by a applied to at least a paragraph of one or 3 Discharge a Committee s D A * R* majority vote of the assembly. more sentences.) • To stri ke out a word or paragraph and 4 Reconsider • s D* M • Unanimous consent is a vote of silent" agreement without any objection. insert it in a different place. • A ballot or roll call vote can be ordered by a majority of the assembly. 19

Item 1. Workshop Evaluation Name: ------------------------------ Organiz.ation:_ _ _ _ _ _ _ _ _ _ _ _~ - - - - - - - - - - - - - - - Email: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _Phone No.:_ _ _ _ _ __ 1. Did the Parliamentary Procedure Workshop meet your expectations? _ _ Yes _ _No 2. How will your organization's meetings improve as a result of the information presented during the workshop? A. B. C. 3. Would you recommend this workshop to others? _ _ Yes _ _ No 4. What are your suggestions for future workshops? A. B. C. 5. Comments: \ 20