Attachment

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE AGENDA March 30, 2011 - 5:00 P.M. - City Hall Conference Room - City Hall - City of Dover Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or Cityclerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. FY 2012 Five-Year Capital Investment Plan (CIP) 2. Announcement of Public Workshop - Alternatives for the Clarence Street Extended Project /tm S:\AGENDAS & MINUTES\Committee-Agendas\2011\03-30-2011 SA&T.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

New projects are highlighted City of Dover, Delaware DRAFT Capital Investments Plan FY 12 thru FY 16 PROJECTS BY DEPARTMENT Department Project# Priority FY 12 FY 13 FY 14 FY 15 FY 16 Total Fire/Robbins Hose Annual Contribution to Robbins Hose FR1190 1 344,444 288,210 288,210 281,014 368,871 1,570,749 Fire/Robbins Hose Total 344,444 288,210 288,210 281,014 368,871 1,570,749 Police Repair/Micro Seal Police Station Parking Lots PD1202 2 25,300 25,300 Police Total 25,300 25,300 GRAND TOTAL 369,744 288,210 288,210 281,014 368,871 1,596,049 1 Friday, March 18, 2011

DRAFT Capital Investments Plan FY 12 thru FY 16 City of Dover, Delaware Project #: FR1190 Project Name: Annual Contribution to Robbins Hose Type: Equipment Department: Fire/Robbins Hose Useful Life: 15‐20 years Contact: Fire Chief Category: General Priority: 1 New Project: No Account Number: Time­Line: Total Project Cost: $3,710,049 Description This contribution covers payments to the Robbins Hose Company to cover the Major Fire Apparatus Replacement Plan. Justification The Major Fire Apparatus Replacement Plan ensures loan payments for replacement according to a schedule which guarantees equipment will not be outdated and unserviceable. This plan is based on replacing one of the Company's five engines and one rescue vehicle every three years which would put the average replacement age at 18 years. The two ladder trucks would be replaced every 15 years depending on condition and current needs. This schedule would reduce overall maintenance costs because fire apparatus would be replaced before major problems occur. By providing the Robbins Hose Company with the needed payments for the Major Fire Apparatus Replacement Plan, the Robbins Hose Company will be enabled to pay for a $2.5 million door rehabilitation of the Company Headquarters on Governors Avenue. This renovation is designed to handle 25 years of growth of the company and would preclude any need for an additional fire station in Dover. The Robbins Hose Company will also cover costs associated with miscellaneous apparatus and equipment such as command units, utility vehicles, and large hose replacement. Consequences of delaying or eliminating this project could result in increased maintenance costs; possibility of not meeting ISO requirements and NFPA standards. Prior Expenditure FY 12 FY 13 FY 14 FY 15 FY 16 Total Future 5 Years 874,416 Equip/Vehicle/Furnishings 344,444 288,210 288,210 281,014 368,871 1,570,749 1,264,884 Total 344,444 288,210 288,210 281,014 368,871 1,570,749 Prior Funding Sources FY 12 FY 13 FY 14 FY 15 FY 16 Total Future 5 Years 874.416 General Fund 344,444 288,210 288,210 281,014 368,871 1,570,749 1,264,884 Total 344,444 288,210 288,210 281,014 368,871 1,570,749 Budget Impact/Other Future Fisca l Ye ar 2012 2013 2014 2015 2016 Tota l ( 2 0 17 - 2 0 2 0 ) Ladder 2 92,910 92,910 92,910 278,730 Engine 2 (555,000) Engine 7 (585,000) Ladder 1 (920,000) 195,300 195,300 195,300 195,300 195,300 976,500 390,600 Engine 3 (600,000) 85,714 85,714 171,428 342,856 Engine 6 (615,000) 87,857 87,857 351,428 Engine 4 (630,000) 180,000 Rescue 1 (Holmatro Equip) 56,234 56,234 Tota ls: 344,444 288,210 288,210 281,014 368,871 1,570,749 1,264,884 Budget Items FY 12 FY 13 FY 14 FY 15 FY 16 Total Total 2

DRAFT Capital Investments Plan FY 12 thru FY 16 City of Dover, Delaware Project # PD1202 Project Name Repair/Micro Seal Police Station Parking Lots Type Maintenance Department Police Useful Life Unknown Contact Police Chief Category General Priority 2 New Project: Account Number: Time-Line: Description Total Project Cost: $25,300 Currently, the southeast and southwest lots have several cracks that need to be filled and micro-sealed. If this is done during FY12, there should be no need to completely redo the station lots (milling down, repaving, and restriping of the parking lots) for another five to ten years. The city crews came over and put cold patches down on the southwest side during FY08, but the current cracks need to be addressed to prevent further damage to department vehicles as well as the vehicles owned by department personnel and visitors who use those lots. Justification If the repair isn’t completed, the additional cracks & potholes that develop over the winter could cause damage to department and personal vehicles and become a liability issue to the city. Expenditures FY 12 FY 13 FY 14 FY 15 FY 16 Total Construction/Maintenance 25,300 25,300 Total 25,300 25,300 Funding Sources FY 12 FY 13 FY 14 FY 15 FY 16 Total General Fund 25,300 25,300 Total 25,300 25,300 Budget Impact/Other Friday, March 18, 2011 3

City of Dover, Delaware DRAFT Capital Investments Plan FY 12 thru FY 16 VEHICLE/EQIUPMENT REPLACEMENTS PROJECTS BY DEPARTMENT Department Project# Priority FY 12 FY 13 FY 14 FY 15 FY 16 Total Police 2007 Ford Crown Victoria (201) 12Veh# 201 n/a 20,698 20,698 1999 Ford Taurus (204) 12Veh# 204 n/a 18,550 18,550 2007 Ford Crown Victoria (228) 12Veh# 228 n/a 20,698 20,698 2006 Ford Crown Victoria (229) 12Veh# 229 n/a 20,698 20,698 2006 Ford Crown Victoria (232) 12Veh# 232 n/a 20,698 20,698 2007 Ford Crown Victoria (236) 12Veh# 236 n/a 20,698 20,698 2000 Ford Taurus (241) 12Veh# 241 n/a 18,550 18,550 2000 Ford Taurus (242) 12Veh# 242 n/a 18,550 18,550 2005 Ford Crown Victoria (288) 12Veh# 288 n/a 20,698 20,698 2007 Ford Crown Victoria (290) 12Veh# 290 n/a 20,698 20,698 2007 Ford Crown Victoria (292) 12Veh# 292 n/a 20,698 20,698 2007 Ford Crown Victoria (216) 13Veh# 216 n/a 20,698 20,698 2006 Ford Crown Victoria (217) 13Veh# 217 n/a 20,698 20,698 2006 Ford Crown Victoria (219) 13Veh# 219 n/a 20,698 20,698 2007 Ford Crown Victoria (220) 13Veh# 220 n/a 20,698 20,698 2008 Ford Crown Victoria (239) 13Veh# 239 n/a 20,698 20,698 2004 HD FHP Motorcycle 13Veh# 244 n/a 18,255 18,255 2008 Ford Crown Victoria (258) 13Veh# 258 n/a 20,698 20,698 2008 Ford Crown Victoria (259) 13Veh# 259 n/a 20,698 20,698 2007 HD FHC Motorcycle 13Veh# 267 n/a 18,255 18,255 2005 Ford Crown Victoria (277) 13Veh# 277 n/a 20,698 20,698 2001 Chevy Malibu (282) 13Veh# 282 n/a 18,550 18,550 2001 Chevy Malibu (283) 13Veh# 283 n/a 18,550 18,550 2002 Ford Taurus (206) 14Veh# 206 n/a 18,550 18,550 2007 Ford Crown Victoria (227) 14Veh# 227 n/a 20,698 20,698 2000 Ford Crown Victoria (234) 14Veh# 234 n/a 20,698 20,698 2007 Ford Crown Victoria (238) 14Veh# 238 n/a 20,698 20,698 2008 HD Motorcycle FHP (256) 14Veh# 256 n/a 18,255 18,255 2008 HD Motorcycle FHP 14Veh# 257 n/a 18,255 18,255 2007 Ford Crown Victoria (278) 14Veh# 278 n/a 20,698 20,698 2005 Ford Crown Victoria-Tahoe (279) 14Veh# 279 n/a 20,698 20,698 2007 Ford Crown Victoria (280) 14Veh# 280 n/a 20,698 20,698 1999 Ford E250 (281) 14Veh# 281 n/a 92,671 92,671 2001 Chevy Malibu (284) 14Veh# 284 n/a 18,550 18,550 2010 Ford Crown Victoria (202) 15Veh# 202 n/a 20,698 20,698 2010 Ford Crown Victoria (203) 15Veh# 203 n/a 20,698 20,698 2010 Dodge Charger (209) 15Veh# 209 n/a 20,698 20,698 2005 Ford F150 Pick Up (245) 15Veh# 245 n/a 17,035 17,035 2009 HD Motorcycle FHP (266) 15Veh# 266 n/a 18,255 18,255 2009 HD Motorcycle FHP (268) 15Veh# 268 n/a 18,255 18,255 2008 Ford Crown Victoria (291) 15Veh# 291 n/a 20,698 20,698 2008 Ford Crown Victoria (293) 15Veh# 293 n/a 20,698 20,698 2001 Ford E350 SD (299) 15Veh# 299 n/a 46,585 46,585 1998 Ford E250 (207) 16Veh# 207 n/a 17,265 17,265 2010 Ford Crown Victoria (243) 16Veh# 243 n/a 20,698 20,698 4 Friday, March 18, 2011

Department Project# Priority FY 12 FY 13 FY 14 FY 15 FY 16 Total 1996 Ford E350 (246) 16Veh# 246 n/a 74,983 74,983 2010 Ford Crown Victoria (271) 16Veh# 271 n/a 20,698 20,698 2010 Ford Crown Victoria (273) 16Veh# 273 n/a 20,698 20,698 2010 Ford Crown Victoria (275) 16Veh# 275 n/a 20,698 20,698 2010 Ford Crown Victoria (285) 16Veh# 285 n/a 20,698 20,698 2010 Ford Crown Victoria (289) 16Veh# 289 n/a 20,698 20,698 2002 Dodge Ram 1500 (296) 16Veh# 296 n/a 17,035 17,035 Police Total 221,234 239,194 290,469 203,620 233,471 1,187,988 GRAND TOTAL 221,234 239,194 290,469 203,620 233,471 1,187,988 5 Friday, March 18, 2011

Public Workshop Clarence Street Extended Tuesday, April 12, 2011, 4-7 P.M. Union Missionary Baptist Church 883 Lincoln Street Dover, DE 19904 The City of Dover, in conjunction with the Federal Highway Administration, will present recommended Alternatives for the Clarence Street Extended Project. These improvements are part of the City’s overall ‘Strategic Development Plan for the West Side’ to further enhance the downtown area. This project includes a proposed 750’ extension of Clarence Street from North Street to Forest Street. The project limits are generally bounded on the south by North Street, on the west by Cherry Street, on the north by Forest Street, and on the east by a line running approximately 230 feet east of and roughly parallel to Clarence. This location is accessible to persons having disabilities. Any person having special needs or requiring special aid, such as an interpreter for the hearing impaired, is requested to contact Century Engineering, Inc. by phone or mail one week in advance. Interested persons are invited to express their views in writing, giving reasons for support of or in opposition to, the proposed project. Comments will be received during the workshop or can be mailed to Century Engineering, Inc., 4134 North Dupont Highway, Dover, DE 19901 until May 13, 2011. For further information contact Century Engineering, Inc. at (302) 734-9188 or write to the above address.