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AGENDA CITY OF DOVER PLANNING COMMISSION QUARTERLY WORKSHOP Wednesday, February 23, 2011– 4:00 pm – City Hall Council Chambers QUARTERLY WORKSHOP Items for Discussion: 1. Presentation - Dover Transit Center Neighborhood Plan 2. Planning Commissioner Comments and Concerns 3. By-Laws a. Review of Existing By-Laws including Amendments adopted by Commission on 8/16/2010 b. Discussion 4. Parliamentary Procedure 5. Department of Planning & Inspections Update a. Status of Ordinance Amendments b. Summary of 2010 Applications c. Other Project and Research Activities i. Update of Zoning Ordinance, Article 10. Planning Commission ii. Update on Planning Office 2011 Work Plan 6. Education and Training Opportunities a. APA Audio/Web Conference, March 16, 2011 at 4:00pm - 5:30pm on “Mitigating Hazards Through Planning” hosted at the Kent County Administration Building, Room 220. Sponsored by the DE APA Chapter and the Kent County Department of Planning. b. IPA Training Series c. Other Training Opportunities ADJOURN THE AGENDA ITEMS MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSION.

By-Laws of the Planning Commission of the City of Dover Objectives Section 1 The objectives and purposes of the Planning Commission of the City of Dover, Delaware, are those set forth in Chapter 7, Title 22 of the Delaware Code annotated, and amendments, supplements, thereto, and those powers and duties delegated to the Planning Commission by the City Council of the City of Dover pursuant to state statute. Powers, Duties and Procedures Section 2 The duties, powers and procedures of the Planning Commission be as set forth in the following documents: (a) The resolution f the City Council establishing such Planning Commission; (b) The Building Zone Ordinance as to matters relating to amendments to site plan approval; (c) The Subdivision Regulations as to the review and approval of subdivision plats; (d) As to the regulations set forth herein for all other matters for which the Commission has the responsibility. Officers Section 3.1 The officers of the Planning Commission shall consist of a Chairman and Vice-Chairman. Section 3.2 The Chairman shall preside at the meetings and hearings of the Planning Commission and shall have the duties usually conferred upon a presiding officer. He shall continue to exercise the prerogatives of an individual member of the Commission while performing the duties of presiding officer. Section 3.3 The Vice Chairman shall be the presiding officer in the absence of the Chairman. Recording and Corresponding Secretary Section 4 The Commission shall appoint a Secretary who shall not be a member of the Commission or an officer, and shall have the following duties and responsibilities: (a) Prepare agenda for all meetings with the Chairman and provide notice of meetings to Commission members. (b) Keep minutes of all meetings, and record of the Commission. (c) Act as agent for the Commission in receiving submissions, applications, correspondence, etc. (d) Act as agent for the Commission in arranging for notice of public hearings and notifying interested parties of Commission actions as authorized by the Commission. Official Records

Section 5 The City Clerk shall be the official custodian of the records of the Commission and shall make them available to the public as provided by law. He may designate the office of the Secretary of the Commission or the Planning Office as the place where such records shall be kept. Elections of Officers Section 6.1 The officers shall be elected by the Commission at the annual organization meeting which shall be the regular scheduled meeting in July of each year. Election of officers shall be held by secret ballot. Section 6.2 A candidate receiving a majority vote of the entire membership of the Planning Commission shall be declared elected and shall serve for one year or until his or her successor shall take office. Section 6.3 Vacancies in offices shall be filled by the Commission at any scheduled or special meeting. Section 6.4 The Chairman and Vice Chairman shall be limited to three consecutive one-year terms. A former Chairman or Vice Chairman who has held three consecutive terms in such position may be elected to that position after vacating the position for a period of one year. Meetings Section 7.1 The Commission shall hold one public meeting during each calendar month. Section 7.2 The monthly meeting date for the coming year shall be established by a majority of the Commission at its organization meeting of the year. The date of the public meeting can be changed during the year by a majority of the Commission Section 7.3 The Commission will receive all applications concerning matters within its jurisdiction only at its public meetings. All times to be submitted for consideration at any public meeting shall be submitted in complete and final form for Commission consideration not less than thirty days prior to said meeting. No items submitted subsequent to this time shall be placed upon the Agenda except by a majority vote of the Commission members present at such meeting. The official date of receipt of any matter presented to the Commission shall be the date of the first public meeting at which such matter is received for consideration. Any maximum time periods established by the Zoning Ordinance or other local laws limiting the time for consideration of any matter by the Planning Commission shall commence on such date of the receipt. Section 7.4 A majority of the membership of the Commission shall constitute a quorum. The Commission may act on any matter by a majority vote of such quorum. Section 7.5 All formal votes to record the decision of the Commission on any matter referred to it shall be taken only by a quorum at a public meeting. By a majority vote of those members present the Commission may convene in executive session. However, all formal votes to record the Commission’s decision shall only be taken during periods in which such meetings are open to the public.

Section 7.6 Special meeting may be called by the Chairman or by a majority of the Commission, providing that not less than 24 hours notice by writing or telephone is given to each member of the Commission. Such meetings shall be executive sessions at which no formal votes shall be taken. Section 7.7 All public and special meetings shall be held in City Hall or other public facility with proper public notification. Agenda Section 8 The Secretary shall prepare the proposed Agenda for each public meeting, with the Chairman not less than ten days prior to the date of such meeting, and shall transmit a copy of the Agenda to each Commission member on such date of preparation. No items will appear on such proposed Agenda except those for which applications or written requests have been received not less than thirty days prior to the date of the public monthly meeting as set forth in Section 7 above. The Commission may amend the proposed Agenda by a majority vote of those members present. Section 9.1 The order of business at public meetings shall be as follows: (a) Roll Call. (b) Adoption of Minutes of previous meetings. (c) Approval of Agenda (d) Communications (e) Report of Officers and Committees (f) Old Business (g) New Business (h) Referrals, Administrative Reviews, Petitions, Applications and Other Matters presented by the public. Section 9.2 The order of business at special meetings shall be as determined by the Commission. Section 9.3 At all meetings and hearings attended by the public, the Chairman shall make a brief statement indicating the nature of each item on the Agenda, except that in the case of petitions, applications and other matters presented by the public, such statement shall be made by the person introducing the matter. Section 9.4 Minutes of all public and special meetings of the Commission shall form part of the records of the Commission and shall be available to the public when duly adopted by the Commission. Committees Section 10.1 There may be a Subdivision Committee appointed by the Chairman with the approval of the Commission at the annual organization meeting. It shall consist of three members who shall serve until the next annual meeting. The Chairman may make appointments to bring the committee to full strength in the event of temporary absence of committee members. Section 10.2 Other Committees may be appointed by the Chairman from time to time with the approval of the Commission.

Public Hearings Section 11.1 The Commission shall hold public hearings as required by statute and applicable ordinances of the City. In addition to those required by law, the Commission may at its discretion hold public hearing when it considers that such hearings will be in the public interest. Amendments Section 12 These By-Laws may be amended at any time by a majority vote of the entire membership of the Commission. Adopted September 15, 1959 Amended November 17, 1975 Amended March 16, 1981 Amended March 19, 1981 Amended June 17, 1991 Amended January 25, 1995 Amended April 26, 1995 Amended August 16, 2010

City of Dover Summary of Applications Application 2002 2003 2004 2005 2006 2007 2008 2009 2010 Type Q1 Q2 Q3 Q4 Total Q1 Q2 Q3 Q4 Total Board of 13 9 17 18 25 38 20 2 2 6 5 15 4 4 2 5 15 Adjustment Annexations 2 3 5 6 10 4 3 0 1 0 0 1 0 0 0 0 0 Conditional 2 8 8 9 8 7 14 4 0 2 2 8 0 2 1 2 5 Use Site Plans 37 37 33 39 49 66 43 5 7 6 11 29 6 9 12 6 33 Subdivisions 2 10 10 8 7 7 2 1 3 1 2 7 0 0 3 2 5 Rezoning 5 8 9 7 13 10 11 2 1 1 1 5 1 6 0 1 8 Miscellaneous 14 11 25 17 17 23 20 3 6 5 1 15 4 6 3 7 20 Unified Sign 1 2 0 1 0 1 3 0 0 1 0 1 0 0 0 0 0 Historic 6 11 7 2 9 7 4 0 0 1 3 4 2 3 2 4 11 District Commission TOTAL 82 99 114 107 138 163 120 17 20 23 23 85 17 30 23 27 97