Attachment

REGULAR COUNCIL MEETING AGENDA January 10, 2011 - 7:30 P.M. - Council Chambers - City Hall - City of Dover OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda is prohibited and citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY REVEREND LYN OGLESBY - UNITARIAN UNIVERSALISTS OF CENTRAL DELAWARE (GUEST OF COUNCILMAN LEARY) PLEDGE OF ALLEGIANCE LED BY COUNCILWOMAN RUSSELL AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of December 13, 2010 2. Public Hearing/Final Reading - Proposed Zoning Text Amendments The First Reading of Proposed Ordinances No. 2010-28 and 2010-29 was accomplished during the Council Meeting of November 22, 2010. Copies of the proposed ordinances are available at the entrance of the Council Chambers. A. Proposed Planning Commission Amendment #1 to Proposed Ordinance #2010-28 B. Proposed Ordinance #2010-28 - Amendments to Appendix B - Zoning, Article 3 - District Regulations, Section 14 - Limited Central Commercial Zone (C-2A) and Section 30 - Recreational and Open Space Zone (ROS) C. Proposed Ordinance #2010-29 - Appendix B - Zoning, Article 3 - District Regulations, Section 8 - Mobile Home Park Zone (MHP)

Council Agenda - January 10, 2011 Page 2 * 3. Public Hearing - Board of Assessment Appeals Exemption Report - December 1, 2010 A. Mount Zion AME Church a-1. 104 N. Queen Street (Board and Assessor Recommended Approval of Request for Exemption) a-2. 3 Michael Court (Board and Assessor Recommended Approval of Request for Exemption) B. Bayhealth Medical Center Inc. b-1. 567 S. Governors Avenue (Board and Assessor Recommended Approval of Request for Exemption) b-2. Unit 3 Beiser Boulevard (Board and Assessor Recommended Approval of Request for Exemption) C. Fox Hall Addition Homeowners Association - Pebble Valley Drive (Board and Assessor Recommended Approval of Request for Exemption) D. Grace Presbyterian Church - 1022 College Road (Board and Assessor Recommended Approval of Request for Exemption) E. The Greens Town Meeting Association - Lamplighter Lane (Board and Assessor Recommended Approval of Request for Exemption) F. Central Delaware Habitat for Humanity - 101 Jefferson Court (Board and Assessor Recommended Approval of Request for Exemption) G. Delaware Baptist Association g-1. 967 N. State Street (Board and Assessor Recommended Approval of Request for Exemption) g-2. N. State Street (Board and Assessor Recommended Approval of Request for Exemption) g-3. Lepore Road (Board and Assessor Recommended Approval of Request for Exemption) H. Delaware Housing Authority - 26 The Green (Board and Assessor Recommended Approval of Request for Exemption) I. Silver Lake Townhouse Community i-1. Open Space Silver Lake Drive (Board and Assessor Recommended Approval of Request for Exemption) i-2. Silver Lake Drive (Board and Assessor Recommended Approval of Request for Exemption) J. S. Lowan Pitts Day Care Center of Whatcoat United Methodist Church, Inc. (Board and Assessor Recommended Approval of Request for Exemption) * 4. Joint Legislative, Finance, and Administration and Safety Advisory and Transportation Committee Report - December 6, 2010 A. Presentation by Police Chief James Hosfelt - Deployment of Current Manpower (Committee Action Not Required) B. Discussion - Police Staffing Needs and Associated Cost (Committee Action Not Required) C. Scheduling of Next Meeting (Next Meeting To Be Scheduled Following the Town Hall Meeting) D. Public Comment Period (Committee Action Not Required)

Council Agenda - January 10, 2011 Page 3 * 5. Utility Committee Report - December 13, 2010 A. Dedication of Rights-of-Way and Public Infrastructure - Stoney Creek (Phases II & III) (Committee Recommended Acceptance of Dedication of Rights-of-way and Public Infrastructure for the Stoney Creek Subdivision (Phases II & III) to Include All of the Referenced Public Improvements, as Detailed on the List of All Public Improvements) B. Review of Utility Related Capital Investment Plan (CIP) (Electric and Water/Wastewater) (October) (Committee Recommended Acceptance of the Report) C. PACE/NAES Monthly Report (October) (Committee Recommended Acceptance of the Report) D. Update - Green Energy Funding and Programming (Committee Recommended Acceptance of the Report) * 6. Legislative, Finance, and Administration Committee Report - December 13, 2010 A. Review and Recommendation - Filling Critical Positions a-1. Police Officer (Committee Recommended Approval of the Request) a-2. Public Utilities Operations and Construction Manager (Committee Recommended Approval of the Request) a-3. Electric Ground Worker (Committee Recommended Approval of the Request) B. Draft Comprehensive Annual Financial Report (Committee recommended acceptance of the Draft Comprehensive Annual Financial Report (CAFR)) C. Review of Council Memberships (Committee Tabled to Allow the Opportunity for the Central Delaware Chamber of Commerce (CDCC) and Other Organizations to Address Members Regarding the Benefits of Membership) * 7. Monthly Reports - November 2010 A. Budget Report B. Chief of Police Report C. City Assessor’s Report D. City Manager’s Report E. City Planner’s Report F. Dover Fire Department Report * 8. Monthly Capital Investment Plan (CIP) Report - November 2010 9. Evaluation of Bids - Transmission Relay and Coordination Contract 10. Advantech Contract Authorization - Downtown Surveillance Camera Placement Phase 2

Council Agenda - January 10, 2011 Page 4 * 11. Appointments Recommended by Mayor Carleton E. Carey, Sr. A. Dover Human Relations Commission - G. Thomas Steele (To Fill the Unexpired Term of Anlee Baccio-Walker - Term to Expire February 2012) 12. Final Reading - Proposed Ordinance #2010-30 The First Reading of Proposed Ordinance #2010-30 was accomplished during the Council Meeting of December 13, 2010. Copies of the proposed ordinance are available at the entrance of the Council Chambers. A. Proposed Ordinance #2010-30 - Budget Amendments 13. Council Members Announcements /tm S:\AGENDAS & MINUTES\Council-Agendas\2011\01-10-2011.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on December 13, 2010 at 7:30 p.m. with Council President Hogan presiding. Council members present were Mr. Bonar, Mr. Leary, Mr. McGiffin, Dr. McGlumphy, Mr. Ruane, Mrs. Russell, Mr. Salters, and Mrs. Williams. Council staff members present were Police Chief Hosfelt, Ms. Russell, Mrs. Mitchell, Mrs. Townshend, Fire Chief Christiansen, Mr. DePrima, City Solicitor Rodriguez, Mrs. McDowell, and Mayor Carey. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hogan declared the Open Forum in session and reminded those present that Council is not in official session and cannot take formal action. Dr. Joel Halpern, Halpern Eye Associates, 885 S. Governors Avenue - Home - 4 Forest Hills Court, Dover, stated that Milton, Middletown, and Smyrna have downtown areas that are clean and pleasing to the eye. He indicated that downtown Dover has a problem maintaining an attractive appearance, noting that many storefront windows are “plastered” with old signs. In addition, Dr. Halpern felt that businesses such “69 Flavors” and tattoo parlors do not belong on the main street downtown. Dr. Halpern suggested that the City convert the existing Dover Public library into a “resource center” and purchase electronic books, which would occupy less space, instead of constructing a new library. He felt that if a new library were to be built, it should be located at the Bayard Hotel site as this would be more desirable than the low income housing that he stated is currently planned for that location. Dr. Halpern indicated that he is a City property owner and taxpayer but not a resident and stated that he would like the opportunity to vote for his City representatives. He suggested that the City Charter be reviewed to eliminate “taxation without representation.” The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Dr. McGlumphy moved for approval of the agenda, seconded by Mrs. Russell and unanimously carried. Council President Hogan requested that Item #12, Election of Officers - Robbins Hose Company - Year 2011 Fire Line Officers, be placed on the Consent Agenda. Mr. Bonar moved for approval of the Consent Agenda, as amended, seconded by Mr. Leary and carried by a unanimous roll call vote. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF NOVEMBER 22, 2010 The Minutes of the Regular Council Meeting of November 22, 2010 were unanimously approved by motion of Mr. Bonar, seconded by Mr. Leary and bore the written approval of Mayor Carey.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 2 PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2010-27 - REZONING OF PROPERTIES LOCATED AT 1016 AND 1022 COLLEGE ROAD, OWNED BY GRACE PRESBYTERIAN CHURCH A public hearing was duly advertised for this time and place to consider the rezoning of properties located at 1016 and 1022 College Road (south Side of College Road, west of the intersection with McKee Road), consisting of 1.0044+/- acres, owned by Grace Presbyterian Church. The properties are currently zoned CPO (Commercial/Professional Office) and subject to COZ-1 (Corridor Overlay Zone) and the proposed zoning is IO (Institutional and Office). The Tax Parcels are ED05-067.14-01-69.00 and ED05-067.14-01-69.01 and the Planning Reference is Z-10-08. Mr. Salters moved that the final reading of the proposed ordinance be acknowledged by title only, seconded by Mr. McGiffin and unanimously carried. (The First Reading of Proposed Ordinance #2010-27 was accomplished during the Council Meeting of October 25, 2010.) Mrs. Ann Marie Townshend, Director of Planning and Community Development, reviewed the petition to amend the zoning district and the findings and recommendations of the Planning Commission (Exhibit #1). The Planning Commission recommended approval of the rezoning request. Council President Hogan declared the public hearing open. Youth Pastor Rick Barr of Grace Presbyterian Church stated that the ranch home on the property was previously a rental unit and the church would like to begin utilizing the space for Sunday school classes. There being no one else present wishing to speak, Council President Hogan declared the public hearing closed. Dr. McGlumphy moved for approval of the rezoning request, as recommended by the Planning Commission. The motion was seconded by Mrs. Williams and, by a unanimous roll call vote, Council adopted Ordinance #2010-27, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 1016 AND 1022 COLLEGE ROAD. WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the limits of the City of Dover; and WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property described below from C-PO (Commercial/Professional Office Zone) and subject to COZ-1 (Corridor Overlay Zone) to IO (Institutional and Office Zone).

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 3 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning Ordinance of the City of Dover have been amended by changing the zoning designation from C-PO (Commercial/Professional Office Zone) and subject to COZ-1 (Corridor Overlay Zone) to IO (Institutional and Office Zone) on that property located at 1016 and 1022 College Road (on the south side of College Road, west of the intersection with McKee Road), consisting of 1.0044+/- acres (43,750 sq. ft.), owned by Grace Presbyterian Church. ADOPTED: DECEMBER 13, 2010 JOINT LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE AND SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - NOVEMBER 15, 2010 A Joint Meeting of the Legislative, Finance, and Administration and Safety Advisory and Transportation Committees was held on November 15, 2010 with Chairman Leary presiding. OVERVIEW OF ISSUES RELATED TO GANG ACTIVITY Chief James Hosfelt, Dover Police Department Police Chief James Hosfelt introduced Sgt. Jason Pires, head of the Drugs, Vice, and Organized Gang Unit. Sgt. Pires is a 15-year veteran with the Dover Police Department and Vice President of the East Coast Gang Investigators. Sgt. Pires provided a Power Point Presentation on local and national gang history, local gang activity, and common gang identifiers and behaviors (attachment to Committee minutes). Responding to Mrs. Williams, Sgt. Pires stated that a team effort between the police, the Dover Housing Authority, and the community will be necessary to bring the City’s gang situation under control. He noted that key components to combating gangs include education, intervention, and suppression. Sgt. Pires advised members that combating gang activity is only one area of responsibility for his unit and that additional manpower would be helpful in this regard. Chief Hosfelt stated that since 2008 there have been 15 gang-related shootings, three (3) gang-related stabbings, and five (5) gang-related homicides. He stated that he would provide statistics on the percentage of total crime that can be attributed to gang activity. Dr. Jones asked if there is a program in place for the Police Department to work with schools and families. Chief Hosfelt stated that the Department continues to participate in the Drug Abuse Resistance Education (DARE) program and is considering the Gang Resistance Education and Training (GREAT) program. In addition, he noted that one (1) officer is assigned to Central Middle School and one (1) officer to Dover High School.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 4 Noting the photos of graffiti on public property, Mr. Anthony DePrima, City Manager, asked if it would be helpful to arrange for its removal as quickly as possible. Sgt. Pires stated that he has provided presentations to the Utility Department crews who are very helpful in reporting gang graffiti so that it can be removed expeditiously. Sgt. Pires emphasized the importance of the community’s willingness to report gang activity and to testify if necessary. He stressed the value of community policing in establishing relationships and trust between police officers and residents. Chief Hosfelt stated that there has been a 37% reduction in community meetings since the reduction in the Community Policing Unit. Ami Sebastian-Hauer, Dover Housing Authority (DHA) Ms. Ami Sebastian-Hauer, Director of the Dover Housing Authority (DHA), stated that the DHA was the first property manager to join the Dover Crime Free Multi-Housing Program. She noted that the DHA created defensible areas in all of their neighborhoods. Ms. Sebastian-Hauer stated that a great deal of crime, drug activity, and solicitation goes unreported. She stated that she felt the Community Policing Unit was essential to the safety of the residents of Dover. Ms. Sebastian-Hauer advised members that there are programs available that provide alternative activities, for example, a Boys and Girls Club at Simon Circle, the University of Fun at Manchester Square, and General Educational Development (GED) and Adult Basic Education (ABE) programs. Responding to Mrs. Russell, Ms. Sebastian-Hauer stated that the DHA has a resident services department and administers a family self-sufficiency program. She noted that able-bodied adults who are not working must either join a family self-sufficiency program, participate in job training, continue with their education, or perform community service. Ms. Sebastian-Hauer stated that many DHA residents work and rent is based on income. SCHEDULING OF FUTURE MEETINGS Due to conflicting schedules, Chairman Leary advised members that the next meeting would be scheduled for a date prior to Monday, December 6, 2010. PUBLIC COMMENT PERIOD (15 MINUTES) Mr. Clay Hammond stated that a group of concerned citizens are planning a town hall meeting for the African American community on Saturday, December 11, 2010 from 2:00 - 4:00 p.m. to brainstorm about what they need to do to save the children. Mrs. Russell stated that she did not feel that gang problems should be considered a “black thing” because the races co-mingle. She hoped that actions taken to resolve this situation would benefit all children. By consent agenda, Mr. Bonar moved for acceptance of the Joint Legislative, Finance, and Administration and Safety Advisory and Transportation Committees Report, seconded by Mr. Leary and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 5 UTILITY COMMITTEE REPORT - NOVEMBER 22, 2010 The Utility Committee met on November 22, 2010 with Chairman Ruane presiding. Review of Utility Related CIP’s (Electric and Water/Wastewater) (August and September) Members were provided Project Tracking Reports, as of August 31, 2010 and September 30, 2010, for the Utility (Electric and Water/Wastewater) Related Capital Investment Plan (CIP). Mr. Anthony DePrima, City Manager, reminded members that every fall and spring, the power plant is shut down so that maintenance can be performed. He stated that this was completed on November 22, 2010 and, during the shutdown, several projects, such as work on the cooling tower and other internal work, were accomplished. Mr. DePrima explained that these projects will be reflected in the next report. In response to Mr. Bonar, Mr. DePrima stated that testing was conducted during the shutdown and more maintenance will probably be required in order to extend the life of the plant. He indicated that additional engineering staff has been requested since the plant is managing more CIP projects than in previous years. Responding to Mr. Ruane, Mr. DePrima indicated his satisfaction with the progress being made on the projects and that, with the exception of siting the pump for the new well for the Piney Point Well Project, there have been no complications. He stated that the Piney Point Well Project has been delayed while working with the Department of Natural Resources and Environmental Control (DNREC) on obtaining approvals. Mr. DePrima informed members that there has not been an urgent need for staff to move forward with this project because demand is down. He explained that most delays are caused by permitting agencies, reminding members that staff is still waiting on final approval from the Delaware Department of Transportation (DelDOT) for the Route 13 Water Line Project. He indicated that he did not feel there was a need for Council to take any action regarding this project at this time. Mr. Snaman indicated that residents of Turnberry have relayed problems with stormwater drainage, which also affects the golf course. Responding, Mr. DePrima stated that there was a substantial amount of work conducted this past summer to resolve the drainage problems. He assured members that he would contact the residents to determine if stormwater problems are still occurring in the area. The Committee recommended acceptance of the Utility Related CIP’s Reports. By consent agenda, Mr. Bonar moved for approval of the Committee's recommendation, seconded by Mr. Leary and carried by a unanimous roll call vote. PACE/NAES Monthly Report (September 2010) The PACE/NAES Monthly Report for September 2010 was provided to members to allow the opportunity to monitor what is being sold in electric and the revenues received, which will give them a better understanding of any fluctuations and allow the opportunity to make improvements if deemed necessary.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 6 Referring to Page 4 with regard to the Monthly Budget Variance, Mr. Anthony DePrima, City Manager, explained that the unfavorable variance, in the amount of $249,504 reflects additional run time in September, which resulted in an increase in water and sewer expenses. In addition, he stated that contractor labor costs and boilers and auxiliary repairs were included. In response to Mr. Snaman regarding concerns about increases proposed by other major utility companies, Mr. DePrima stated that the confidence level in the City’s rates is high since the City is 85% hedged in the next fiscal year; therefore, only a 15% gap exists. He stated that he was not aware of the issues that are driving the price increases for other companies. Mr. Bonar requested that staff provide an annualized comparison to be presented to members during the January meeting. The Committee recommended acceptance of the PACE/NAES Monthly Report for September 2010. By consent agenda, Mr. Bonar moved for approval of the Committee's recommendation, seconded by Mr. Leary and carried by a unanimous roll call vote. Update - National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Permit During their meeting of June 14, 2010, Mrs. Ann Marie Townshend, Director of Planning and Community Development, provided members with information regarding the National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Permit. The information included details about the Dover NPDES permit and explained how it has been administered in the past and will be administered in the future. Members were also advised that the Planning Department would be responsible for making NPDES permit applications, monitoring progress, and filing reports with Department of Natural Resources and Environmental Control (DNREC). Mrs. Townshend advised members that on June 2, 2010, the City received a notice of violation for non-compliance with the permit requirements from DNREC. The City was provided a list of corrective actions and was given until November 1, 2010 to comply. On June 16, 2010, the City submitted a revised Annual Report covering the period of September 1, 2007 through August 31,2008, and on October 27, 2010, the City submitted a report to DNREC of all corrective action to clear the notice of violation. Mrs. Townshend indicated that these actions included the following: 1) As part of the ABC = 123 downtown beautification project held on August 21, 2010, 67 storm drains were marked by volunteers in the Downtown Dover area. 2) A meeting was held with City departments to discuss the permit activities and the need to work them into regular work schedules and processes.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 7 3) Three (3) brochures were published for distribution (landscaping, home repairs, and stormwater management area maintenance). 4) 47 City employees attended a construction certification training held by DNREC. 5) Staff continued with street sweeping, leaf collection, and storm drain mapping. Mrs. Townshend noted that on November 16, 2010, the City received a letter from DNREC indicating that the notice of violation was cleared. She stated that the next step would be to work with DNREC to close out the existing permit and to authorize a renewed five (5) year permit, which she hoped to obtain by July 1, 2011. She noted that DNREC has indicated that the new permit will require a retrofit plan; therefore, DNREC will be looking for stormwater retrofits in the City. Mrs. Townshend explained that the City has developed a plan to implement retrofitting; however, she advised members that this will require funding and grants will be pursued for this purpose. In response to Mr. Ruane, Mrs. Townshend stated that staff has discussed the possibility of including permitting requirements in the Dover Code for the expansion of driveways. She stated that currently lot coverage is addressed in the Zoning Ordinance; however, a permit is not required unless there is a building and there are no setback requirements for driveways. She anticipated that staff will be presenting related ordinance amendments in the spring. Responding to Mr. Bonar regarding reporting requirements for sewer and stormwater overflows to Kent County and DNREC, Mr. Scott Koenig, Public Services Manager/Director of Public Works, stated that City staff maintains records of the amount of water used for sewer jetting, the dumping station at Schutte Park, etc. He explained that any type of wastewater spill greater than a specified amount (which he believed to be 500 gallons) must be reported. He stated that in recent discussions DNREC indicated that there may be a requirement to report every and any type of spill in the future. In regard to vehicles, hydraulic spills in excess of five (5) gallons must be reported. Mr. Koenig assured members that all spills are reported as required. Mr. Bonar suggested that consideration be given to the possibility of using pervious paving and channelization of stormwater. He explained that curb lines can be directed to cause water to flow into the trees rather than the stormwater runoff. Mr. Bonar also suggested the possibility of obtaining beautification and/or federal funding for these projects. Responding, Mrs. Townshend advised members that in new housing developments, the first practice is to create channelization of stormwater, which may be something that a retrofit plan could address. In terms of pervious pavement, she noted that maintenance is critical. If not properly maintained, the pavement will clog and no longer function, which causes drainage problems. Mr. Bonar stated that there are products on the market that would not only enhance stormwater runoff and help prevent it from draining into the St. Jones River, but also aid in snow removal by expediting melting. Mrs. Townshend suggested the possibility of obtaining funding through DNREC for a demonstration project in the City.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 8 Mr. Bonar noted that members of Council had the opportunity to review the charrette plan that was developed and encouraged staff to include stormwater runoff and management solutions that are more natural in an attempt to reduce runoff in the downtown area. Update - Recycling and Yard Waste Related Legislation Mr. Anthony DePrima, City Manager, reported that the State of Delaware has developed draft guidelines and an application for the recycling grant. He anticipated that the Recycling Committee will finalize the regulations and guidelines by the first of the year and that there will be a succession of applications. Mr. DePrima noted that the State’s priority this year, as stated in the legislation, is to focus not only on multi-family and single-family streams but also on bars and restaurants. He advised members that the City intends to apply retroactively for a grant for some of the expenses incurred from the purchase of recycling cans as well as for marketing and public relations funds to promote recycling and the yard waste ban. He stated that staff has also been discussing the possibility of purchasing an industrial-sized chipper and may apply for grant monies for this expense. Mr. DePrima stated that the Recycling Committee has not addressed rebates for recycling efficiencies; however, he has been assured that this will be considered. The projection is that several of the private haulers that qualify for the grants will not apply since there is a “string” attached, which states that if a grant is awarded, recycling rates cannot be increased. He assured members that the rate increase restriction would not apply to the 2% escalator included in the City’s contract and it is permitted to pass this escalator on to the customers. In regards to legislation related to yard waste, Mr. Scott Koenig, Public Services Manager/Director of Public Works, advised members that as of January 1, 2011, there will be a “soft” ban at the landfill which will require the City to separate yard waste. He stated that yard waste will be disposed of at a separate location at the landfill and will not be disposed of on the “face” of the landfill as is regular municipal solid waste. At first the fee for yard waste will be the same as municipal solid waste; however, Mr. Koenig stated that it is hoped that, as the ban is implemented, there will be consideration of a hauling rate for yard waste, since it is essentially biodegradable material such as trees, branches, grass, etc. He noted that, according to the Delaware Solid Waste Authority, the ban will allow each solid waste load to contain up to 10% yard waste. Referring to implementation of this legislation in the City of Dover, Mr. Koenig stated that Kent County is currently seeking input from residents to determine if they want yard waste collection. It was his feeling that the City will have to provide yard waste collection services to residents. He noted that most communities that provide recycling services on an every-other-week basis, as the City does, provide the yard waste collection services on the odd weeks, utilizing a separate container. He indicated that this approach will be reviewed by staff and projected that a recommendation will be forthcoming in January. Mr. Koenig noted that the yard waste collection would only be necessary from mid-March to mid-November, since very little yard waste is generated over the winter months. He stated that the City would maintain the leaf collection system and noted that the City already provides services that fit under the umbrella of a yard waste system. He explained that if a tree is cut down and put out for disposal, it typically is not taken to the landfill but rather to another facility that grinds and mulches.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 9 Mr. Koenig stressed the importance of meeting the guidelines and needs of the landfill in order to reduce the City’s costs. He noted that the container system seems to be the most efficient and low cost system since it allows customers to put the material in containers and not in bags that must be re-opened to demonstrate that they do not contain municipal solid waste. Mr. Koenig indicated that the City’s current recycling provider had expressed an interest in providing curbside yard waste collection on an every-other-week basis but had requested additional details. He stated that staff will provide a recommendation to the Committee, including the costs associated with contracting the services out versus providing the services in-house, after meeting with the contractor. By consent agenda, Mr. Bonar moved for acceptance of the Utility Committee Report, seconded by Mr. Leary and carried by a unanimous roll call vote. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - NOVEMBER 22, 2010 The Legislative, Finance, and Administration Committee met on November 22, 2010 with Chairman Leary presiding. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City Council. It was suggested that there be a “standing” agenda item to consider the filling of critical positions and, if there are no positions to consider, the item could be removed. Mr. Leary noted that there were no critical positions to be considered; therefore, no further action was required. Proposed Ordinance #2010-30 - Budget Amendments (Deferred by Committee on November 8, 2010) During their meeting of November 8, 2010, members considered Proposed Ordinance #2010-30 - Budget Amendments, which would incorporate the audited budget balances of all funds and accounts. Members deferred action until the next Committee meeting, with the understanding that the City Manager would present a plan to address the expenditures required to meet the reduced revenue with the proposed ordinance amendment. Mr. Anthony DePrima, City Manager, reminded members that during their previous meeting, members relayed concerns regarding the projection of reduced transfer tax receipts. He reminded members that the City originally budgeted $1M for transfer tax and staff projected receipt of $650,000; therefore, staff was directed to present a plan to reduce expenses by $350,000 to address the reduced revenue. Mr. DePrima advised members that following the meeting, the City received approximately $640,000 (City Clerk’s Office Note: Actual amount received was $643,894) in transfer taxes through the sale of several large apartment buildings (Woodcrest, Mapleton Square, and Country Village). He stated that this negated the need to reduce expenses; however, he stated that staff conducted the exercise of reducing expenses. Mr. DePrima reviewed details regarding the Estimated Expenditure

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 10 Reductions as of November 10, 2010 (attachment to Committee minutes) that were developed by staff. Utilizing the $650,000 projection and including the additional $640,000 received, he stated that actual transfer tax revenues would be approximately $1.3M, which is $300,000 more than the original budgeted amount of $1M. Mr. DePrima suggested that members approve Proposed Ordinance #2010-30, as presented by staff, with the stipulation that any corrections would be accomplished during the mid-year review. He stated that, alternatively, members could amend the ordinance by including the additional transfer tax revenues in the amount of $640,000. Mr. McGiffin indicated his preference that these types of issues be considered during the mid-year budget review. Mr. McGiffin moved to recommend approval of Proposed Ordinance #2010-30 - Budget Amendments, as presented, and that any necessary changes be considered during the mid-year budget review. The motion was seconded by Dr. Jones. As a result of the new information presented by staff, Mr. Ruane relayed his concurrence; however, he requested further review of the Electric Revenue Fund. Responding, Mrs. Mitchell, Controller/Treasurer, stated that staff considered the possibility of a power cost adjustment and, although staff had prepared documentation, this information was not readily available. Staff requested that members move forward to the remaining agenda item and then return to consideration of this matter. The Committee tabled further discussion on this matter until later in the meeting, seconded by Mr. McGiffin and unanimously carried. Discussion - Amendments to Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally, Subsection (c) - Discharge At the request of Councilman David Bonar, City Solicitor Nicholas Rodriguez reviewed Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally, Subsection (c) - Discharge, of the City of Dover Code of Ordinances. Members were provided an opinion submitted by City Solicitor Rodriguez suggesting that Section 70-2 is in violation of State law (22 Del. C. Sec. 111) and may have automatically been repealed. City Solicitor Rodriguez recommended that the ordinance be completely re-drafted should the City opt to regulate the discharge of firearms within City limits. Police Chief Hosfelt indicated no objection to the recommendation submitted by City Solicitor Rodriguez. Mr. Bonar reminded members that this issue developed as a result of recent discussions regarding shootings involving gang members in the City of Dover. While conducting research, it was discovered that the City’s ordinance appeared to be in violation of State law, which City Solicitor Rodriguez confirmed. Mr. Bonar requested that members direct the City Solicitor to prepare an ordinance amendment for presentation for a First Reading at the January meeting.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 11 In reviewing the opinion provided by City Solicitor Rodriguez, Mr. McGiffin suggested that, in addition to mirroring the State law, the City should also include an amendment to regulate discharge of weapons. Responding, Police Chief Hosfelt indicated his concurrence. Mr. McGiffin moved to recommend that the City Solicitor be directed to draft an ordinance amendment to bring the City into compliance with State law regarding weapons and to address the issue of discharging a weapon within the City. The motion was seconded by Dr. Jones. Responding to Mr. Ruane, Police Chief Hosfelt indicated that when there are violations of Section 70-2 of the Dover Code, citations that are issued refer to the State law rather than City Code and typically involve possession of a deadly weapon. At the request of Mr. Ruane, Police Chief Hosfelt stated that the Police Department staff would review legislation from other jurisdictions to assist in developing an ordinance amendment regarding “weapons generally.” In response to Mr. Ruane, Mr. Leary noted that, typically, the procedure for this type of request would be for the City Solicitor to draft an ordinance amendment. He felt assured that the Police Chief would review the proposed amendment prior to its submission to the Committee for consideration. Mr. McGiffin noted that the City’s Ordinance references other weapons, such as a “slingshot,” “peashooter,” “beany,” “bow and arrow,” etc., and explained that the intent of his motion was strictly to address the issue of firearms and discharging firearms, without limiting the City’s enforcement of the ordinance with respect to other weapons. The Committee recommended that the City Solicitor be directed to draft an ordinance amendment to bring the City into compliance with State law regarding weapons and to address the issue of discharging a weapon within the City. By consent agenda, Mr. Bonar moved for approval of the Committee's recommendation, seconded by Mr. Leary and carried by a unanimous roll call vote. Proposed Ordinance #2010-30 - Budget Amendments (Tabled Earlier in the Meeting) The Committee removed consideration of Proposed Ordinance #2010-30 - Budget Amendments from the table. Mrs. Donna Mitchell, Controller/Treasurer, reviewed a report provided to members entitled “Calculation of Potential PCA Credit for January 2011 through June 2011” (Attachment #2 to the Legislative, Finance, and Administration Committee minutes of November 22, 2010). Responding to Mr. Leary, Mr. DePrima indicated that Power Cost Adjustments (PCAs) are typically determined on an annual basis. Mrs. Teresa Tieman, Senior City Administrator, assured members that the PCA credit can be easily adjusted in the system. Should members choose to approve the adjustment, she requested that the motion include the provision that the adjustments be made “on or after January 1st.”

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 12 Mr. Ruane noted that there have been other instances when the City has made adjustments and that, because the City is hedged at 85%, the cost of service is likely to be reduced in 2011 and 2012. Given the necessary budget increases, he felt the City’s willingness to make adjustments and give back to the customers would demonstrate good faith to the citizens and rate payers. He encouraged members to recommend approval of a PCA, as presented by staff. Council President Hogan relayed his opposition to making such decisions at the current time, when only a few months of data is available, and suggested that any action be delayed until the mid-year budget review. Concurring, Mr. McGiffin stated his reluctance to make budgetary decisions in a piecemeal fashion and his preference to consider this in the context of the mid-year budget review. The Committee recommended approval of Proposed Ordinance #2010-30 - Budget Amendments, as presented, and that any necessary changes be considered during the mid-year review. In response to Mr. Ruane, Mr. DePrima stated that the $1.4M of the PCA would remain in the Electric Fund and not be transferred to the General Fund. Mr. Leary moved for approval of the Committee’s recommendation to approve Proposed Ordinance #2010-30 - Budget Amendments, as presented, and that any necessary changes be considered during the mid-year review. The motion was seconded by Mr. Bonar. Mr. Ruane moved to amend Proposed Ordinance #2010-30, Budget Amendments, to reallocate $1,451,589 (Prior Year Balance), shown on Line 197 (Page 6 of 12), to Line 199 on the same page (Purchase Power Adjustment) for the purpose of providing an additional PCA credit to all rates and classes beginning January 1, 2011 for a six (6) month period. The motion was seconded by Mr. Salters. Mrs. Russell inquired if customers would object to a rate increase at the conclusion of the six (6) month period. Mr. Ruane stated that the budget ordinance applies only to a six (6) month period; therefore, the PCA would be limited to that timeframe. Referring to Page 5 of the Review of Utility Related Capital Investment Plan (CIP) (Electric and Water/Wastewater) Report which was reviewed by the Utility Committee earlier in the evening, Mr. Ruane advised members that diminishing power costs are projected. As a result, it was his feeling that the City could sustain the PCA beyond the initial six (6) month period. Mr. Anthony DePrima, City Manager, stated that a seven percent (7%) reduction in the cost of power supply is projected for next year. He noted that this projection is fairly reliable since costs are 85% hedged; therefore, 85% of the power cost for next year has already been purchased. Mr. DePrima advised members that a seven percent (7%) reduction translates to just over $5M. Noting that Mr. Ruane recommended the addition of $1.4M to the PCA for the next six (6) months, Mr. DePrima stated that $2.8M would be necessary to sustain the same PCA for a full year. He indicated that it appears there will be sufficient power supply savings next year to sustain and possibly increase the PCA, provided there are no unanticipated expenses.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 13 Mr. Leary advised members that, due to possible variables, the Committee felt that a PCA should be considered in the normal fashion during the mid-year review. Mrs. Williams noted that The Organization of the Petroleum Exporting Countries (OPEC) announced that they do not plan to increase the outflow of crude oil and that the price per barrel continues to increase. Mr. DePrima stated that power markets are not related to the oil market; however, they are related to the natural gas market. Noting that the City is 85% hedged, Mrs. Williams inquired where and how the other 15% would be purchased and what percentage of purchases would be hedged in subsequent years. Responding, Mr. DePrima stated that the City attempts to hedge 85% each year and keep the remaining 15% open in order to shape purchases to the exact amount needed, according to the curve of the power supply. He explained that the 15% is purchased either “on demand” or in the “day ahead” market. Mr. DePrima advised members that less is hedged in the out-years (76% in the second year, 40% in the third year, and 9% in the fourth year); therefore, those numbers are less reliable and confidence in the projection is lower. Mr. McGiffin felt it would be more appropriate to consider a PCA during the mid-year review. He indicated that he would enthusiastically support a PCA at that time if it is justified by the numbers. Mr. Ruane reminded members that January is mid-year based on the City’s fiscal year. Mr. Ruane noted that the “Calculation of Potential PCA Credit for January 2011 through June 2011” indicates a 3.4% increase over the amount provided this year. He also reminded members that a PCA is routinely provided by Council when possible and that, in 2007, the cost per kWh for power supply and generation increased from .054 to .089 and the City implemented an overall rate increase of approximately 31% to cover the increase. Mr. Ruane stated that, at that time, Council promised to use the Rate Stabilization Fund to offset the increase when there were unallocated funds in the budget. He noted that currently $1.4M should be returned to the ratepayers. Mr. Ruane requested that the report entitled “Estimated Savings from Proposed PCA presented 11/22/10 as of 12/3/10” (Exhibit #2), which provides the estimated savings for the various customer classes, be included in the record. On a call for the question, the motion to amend Proposed Ordinance #2010-30 - Budget Amendments, so that $1,451,589 (Prior Year Balance), shown on Line 197 (page 6 of 12), is reallocated to Line 199 on the same page (Purchase Power Adjustment) for the purpose of providing an additional Power Cost Adjustment (PCA) credit to all rates and classes beginning January 1, 2011 for a six (6) month period, failed by a roll call vote of three (3) yes (Dr. McGlumphy, Mr. Salters, and Mr. Ruane) and six (6) no (Mr. Bonar, Mrs. Russell, Mr. Leary, Mr. McGiffin, Mrs. Williams, and Mr. Hogan). The motion for approval of the Committee’s recommendation to approve Proposed Ordinance #2010-30 - Budget Amendments, as presented, and that any necessary changes be considered during the mid-year review was carried by a roll call vote of eight (8) yes (Mr. Bonar, Mrs. Russell, Dr. McGlumphy, Mr. Leary, Mr. McGiffin, Mrs. Williams, Mr. Salters, and Mr. Hogan) and one (1) no (Mr. Ruane).

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 14 Mr. Leary moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Salters and unanimously carried. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - NOVEMBER 24, 2010 The Safety Advisory and Transportation Committee met on November 24, 2010 with Chairwoman Williams presiding. PRESENTATION OF SNOW REMOVAL PLAN FOR 2010/2011 Members were provided with Procedures for Weather Related Emergencies, as included in the City of Dover 2010/2011 Public Services Emergency Plan. Mr. Anthony DePrima, City Manager, advised members that the City has refurbished a 1992 truck from the current fleet and converted it by installing a plow and salter/sander. He stated that, typically, salters and sanders must be loaded in advance of a storm; however, this truck will be available for immediate use. In addition, Mr. DePrima reminded members that during the snow storm in February, the City had to lend vehicles to the Police Department since their patrol vehicles did not operate well in the snow; however, the Police Department has now purchased two (2) 4-wheel drive vehicles. He stated that all of the City’s plows and trucks have been taken to the Fleet Maintenance Shop for renovation and maintenance to assure they are prepared for emergency weather situations. Mr. DePrima advised members that as a result of the snow storms that occurred earlier this year, a meeting with all department heads was held to determine how the City could better prepare for snow emergencies. He noted that several recommendations were implemented and have been incorporated into the Snow Removal Plan (Attachment #1 to the Safety Advisory and Transportation Committee Minutes of November 24, 2010). Mr. Scott Koenig, Public Services Manager/Director of Public Works, reviewed the Procedures for Weather Related Emergencies and noted that the Plan has been posted as public information on the City’s Website (with personal information removed). He advised members that amendments to the Plan were noted in red text. Mr. Koenig reviewed a map of snow routes, which was provided to members. Referring to the Snow Emergency Routes, Mr. Bonar suggested the possibility of the City contacting property owners and realtors to notify tenants who live along snow emergency routes of the requirement to remove vehicles. He also suggested that such a reminder be included on the bottom of City electric bills. Responding, Mr. Koenig stated that there has been discussion related to evaluating the emergency call system to determine if it could identify those who reside along snow emergency routes. Although the City has not notified realtors in the past, he relayed no objections to this suggestion. From her experience working in the call center during the snow storms, Mrs. Williams advised members that frequent complaints were received from residents whose driveways were “plowed in” by the City and questioned if the City could notify residents to anticipate this.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 15 Responding, Mr. Koenig stated that information could be posted explaining that the City does not conduct private snow removal and that mailboxes and driveways are always obstructed in the course of plowing. Mr. DePrima explained that during heavy snow storms, the center of the roadway is typically plowed first and residents often clear their driveways at that time. City staff then returns to plow the sides of the roadway, which results in snow being pushed into residents’ driveways. He stated that during light snowfalls, the City plows the center of the roadway to open the road for two-lane traffic and generally the remaining snow on the sides melts on its own. Responding to Mrs. Williams, Mr. Koenig stated that if staff is made aware of rumors circulating regarding snow removal, they can respond to them immediately and notify the public of the actions being taken by the City. Mr. Bonar commended staff on the improvements made to the Snow Removal Plan and noted that the biggest priority for citizens earlier this year was to “get out” and drive on the roadways, which hindered the City’s snow plowing efforts. He encouraged the Mayor to notify the Police Department that there should be a zero tolerance policy for driving when a snow emergency is in effect and that tickets should be issued to those who do not refrain from driving. Mayor Carey advised members that the State of Delaware has developed a zero tolerance policy in this regard and he requested the City Solicitor to review this policy. He indicated that, upon approval, this information will be made available on the State and City websites. Responding to Mr. Harmon, Mr. Koenig stated that the City has no control over price gouging by private, “out of town” plowers, other than to assure that these individuals have the required contractor licenses; however, this “check and balance” does not occur when the City is under full snow operations. He stated that often the City is not made aware of these situations until the involved individual has left the area. In response to Mrs. Williams, Mr. DePrima stated that the Plan is an administrative document and does not require any further action by the Committee or Council. By consent agenda, Mr. Bonar moved for acceptance of the Safety Advisory and Transportation Committee Report, seconded by Mr. Leary and carried by a unanimous roll call vote. MONTHLY REPORTS - OCTOBER 2010 By motion of Mr. Bonar, seconded by Mr. Leary, the following monthly reports were accepted by consent agenda: Budget Report Chief of Police Report City Assessor’s Report City Manager's Report City Planner’s Report Dover Fire Department Report

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 16 CAPITAL INVESTMENT PLAN (CIP) REPORT FOR OCTOBER 2010 By motion of Mr. Bonar, seconded by Mr. Leary, the Monthly Capital Investment Plan (CIP) Report for October 2010 was accepted by consent agenda. AMENDMENT TO 2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN - PROPOSED RESOLUTION #2010-16 Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the City of Dover is entitled to funds through the United States Department of Housing and Urban Development Community Development Block Grant (CDBG) program. The City receives program income through the payoff of loans from the CDBG Program and uncommitted activities, and this program income is reinvested in program activities. Mrs. Townshend stated that Proposed Resolution #2010-16 would allocate unanticipated program income in the amount of $25,087 to projects that were already funded during the fiscal year. Responding to Mr. Ruane, Mrs. Townshend stated that the resultant savings to the General Fund would not be known until later in the fiscal year. She noted that the CDBG program allows for 20% of the allocation and program income to be used for program administration, which does not fully pay for administrative costs. Mrs. Townshend did not anticipate that receipt of the funds would increase the cost of administration. By motion of Mrs. Russell, seconded by Mr. Bonar and, by a unanimous roll call vote, Council adopted Resolution #2010-16, as follows: A RESOLUTION APPROVING THE 2010 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN AMENDMENT WHEREAS, the City of Dover is entitled to funds through the United States Department of Housing and Urban Development Community Development Block Grant program; and WHEREAS, the City of Dover receives program income through the payoff of loans from the Community Development Block Grant Program and uncommitted activities, and this program income is reinvested in the program activities; and WHEREAS, the City of Dover received unanticipated program income in the amount of $25,087 for the purpose of amending the 2010 Action Plan, in accordance with the United States Department of Housing and Urban Development guidelines, that serves as the primary planning document for identifying and meeting the housing and community development needs for the low and moderate income residents of Dover; and WHEREAS, the City of Dover is in favor of utilizing the Community Development Block Grant funds for the community development purposes in accordance with the National Community Development objectives of benefiting low and moderate income families, eliminating slums and blight, and meeting other community development objectives; and

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 17 WHEREAS, the United States Department of Housing and Urban Development requires the City of Dover to submit a Consolidated Plan and an Action Plan for Application for Federal Assistance including the proposed use of funds and including certain certifications and policies to obtain its $296,526 entitlement; and use of $25,087 in program income for eligible activities; NOW, THEREFORE BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY OF DOVER APPROVE THE amendment to the 2010 Community Development Block Grant Action Plan to allocate program income in the amount of $25,087 and authorize its forwarding to the United States Department of Housing and Urban Development for consideration. ADOPTED: DECEMBER 13, 2010 SETTLEMENT OF WARD TRANSFORMER SUIT Mr. Anthony DePrima, City Manager, reminded members that the City of Dover was recently sued because the City contracted with Ward Transformer for the repair and disposal of transformers in the 1970s and 1980s. He stated that Ward Transformer was a company based in Raleigh, North Carolina that repaired, rebuilt, and disposed of electric transformers for their client companies. Mr. DePrima noted that Ward Transformer was irresponsible in the handling of the transformers and, as a result, their site and a neighboring property (known as Estes Trucking Site) were significantly polluted with Polychlorinatead Biphenyl (PCB). He indicated that, under the Superfund law, any company that sent material to the site as customers of Ward Transformer could be held responsible for cleanup costs. Mr. DePrima stated that Consolidated Coal Company, Carolina Power and Light Company, and PCS Phosphate Company were initially found to be the responsible parties and were ordered to perform the cleanup; however, as allowed under the Superfund law, these companies were permitted to sue other users of the facility to help pay the cleanup costs. Mr. DePrima explained that the initial responsible parties have spent approximately $70 million dollars in cleanup and the estimated final cost will be less than $78 million. He stated that this is considered to be a well documented and validated estimate. Mr. DePrima stated that there is documented evidence that the City of Dover sent at least six (6) transformers to the site for repair; therefore, the City of Dover was sued in addition to 115 other parties. Mr. DePrima explained that, given the complexity of the case, the judge assigned, and the evidence of the City’s clear use of the Ward site, the City attorney advised to strongly consider a settlement offer of $279,640. He noted that this amount was based on the number of transformer points assigned to the City (2.9), which was then used to calculate the City’s fractional share (0.004160688) of the $78 million cleanup cost. Mr. DePrima stated that if the cost exceeds $78 million, the City will have to pay an additional amount based on its fractional share. He noted that there are two (2) other areas (OU1 & OU2) polluted by the Ward site that are not included in this settlement. Mr. DePrima explained that these areas are offsite and include adjacent river and lake beds that have been polluted from runoff. He stated that the estimated cost of this additional cleanup is $12 million; however, to date, the City has not been brought into any suits related to this area. Mr. DePrima stated that the City has a contingency reserve in the Electric Fund specifically set up for one-time, nonrecurring expenses, with $1,071,054 currently in the account. He explained that the City’s existing policy requires that funds expended from this account be replenished within three

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 18 (3) years. Mr. DePrima noted that if funds from this account were utilized for the settlement, they could be replenished during the mid-year budget review. He stated that the legal expenses involved in the suit, to date, total $21,429.89 and suggested that these expenses also be paid from the contingency fund. Mr. Leary moved to authorize the City Manager to sign a settlement agreement in the Ward Transformer suit in the amount of $279,640, with funds for this settlement and associated legal costs to come from the Electric Contingency Fund. The motion was seconded by Mr. Salters and carried by a unanimous roll call vote. Responding to Mrs. Williams, Mrs. Donna Mitchell, Controller/Treasurer, stated that the audited financial statements are available in February. Mrs. Williams requested that the mid-year review be held before the end of February. EVALUATION OF BIDS - BAYARD AVENUE PIPE MATERIALS - WATER QUALITY Mr. Anthony DePrima, City Manager, advised members that as part of the proposed Water Quality Improvements to the City of Dover’s water system, the Public Utilities Department is upgrading the existing water main for Bayard Avenue, Greenhill Road, and Bayard Avenue Alley. He indicated that this bid will supply the major water line materials to complete this portion of the project. Subsequent bids will include fill material (stone, select backfill, etc.), paving materials/contractor, and a jack and bore operation to be installed by a contractor. Mr. DePrima noted that this activity is being performed as identified in the Utilities Water Quality Evaluation performed on the water system and will be installed by the Public Utilities Construction Crew. Mr. DePrima stated that bids were advertised for according to City Policy by the City’s Purchasing Agent (Bid #11-0030DPU) and that the City received three (3) bid responses. He noted that, due to Local Vendor Preference, the bid submitted by Dover Plumbing Supply was reduced by 3% to $216,587.40, making it the lowest priced bid. Staff recommended awarding the bid to Dover Plumbing Supply, for the amount of $223,285.98. Mr. Ruane moved for approval of staff’s recommendation, seconded by Dr. McGlumphy and carried by a unanimous roll call vote. EVALUATION OF BIDS - BAYARD AVENUE FILL MATERIALS - WATER QUALITY Mr. Anthony DePrima, City Manager, noted that as part of the proposed Water Quality Improvements to the City of Dover’s water system, the Public Utilities Department is upgrading the existing water main for Bayard Avenue, Greenhill Road, and Bayard Avenue Alley. He indicated that this bid will supply the fill material (stone, select backfill, etc.) to complete this portion of the project. Subsequent bids will include paving materials/contractor, major water line materials and a jack and bore operation to be installed by a contractor. Mr. DePrima noted that his activity is being performed as identified in the Utilities Water Quality Evaluation performed on the water system and will be installed by the Public Utilities Construction Crew.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 19 Mr. DePrima stated that bids were advertised for according to City Policy by the City’s Purchasing Agent (Bid #11-0029DPU) and that the City received three (3) bid responses; however, one (1) of the bids was deemed non-responsive, as the bidder did not supply pricing for all the items. Staff recommended awarding the bid to the lowest bidder, Pioneer Materials, for the amount of $41,307.50. Mr. Ruane moved for approval of staff’s recommendation, seconded by Dr. McGlumphy and carried by a unanimous roll call vote. ELECTION OF OFFICERS - ROBBINS HOSE COMPANY - YEAR 2011 FIRE LINE OFFICERS The Fire Line Officers of the Robbins Hose Company are elected annually on the third Monday of November. Members were provided the results from the November 15, 2010 Robbins Hose Company Election for consideration as follows: Fire Chief - Jack Fortney (Unopposed) Deputy Fire Chief - Patrick West (Unopposed) First Assistant Fire Chief - David Carey Second Assistant Fire Chief - Michael O’Connor, Jr. (Unopposed) Third Assistant Fire Chief - Joseph Simmons Fourth Assistant Fire Chief - Carl Troubetaris, Sr. First Fire Line Captain - David Knight Second Fire Line Captain - Mark Hall By consent agenda, Mr. Bonar moved for acceptance of the Fire Line Officers for Robbins Hose Company for the Year 2011 as submitted. The motion was seconded by Mr. Leary and carried by a unanimous roll call vote. REZONING REQUEST/FIRST READING OF PROPOSED ORDINANCE #2010-31 - 293 SAULSBURY ROAD, OWNED BY F & B PROPERTIES A request was received to rezone property located at 293 Saulsbury Road, consisting of 3.64+/- acres, owned by F & B Properties. The property is currently zoned C-3 (Service Commercial Zone) and subject to COZ-1 (Corridor Overlay Zone) and the requested zoning is C-2A (Limited Central Commercial Zone) and subject to COZ-1 (Corridor Overlay Zone). The subject property is located on the northeast corner of the intersection of Saulsbury Road and North Street. (The Tax Parcel is ED05-076.11-01-43.00-000 and the Planning Reference is Z-11-01.) Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the property is currently occupied by a trucking company and the proposed use is a bank, and a gas station with a convenience store. Responding to Mr. Bonar, Mrs. Townshend stated that any remediation necessary due to the trucking company use would be the property owner’s responsibility. Mr. Salters stated that some residents in his district have objected to the proposed use and he strenuously objected to situating a gas station so close to the residents of Simon Circle. He recommended that a wide buffer be provided if a gas station is located on the property.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 20 Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. By motion of Dr. McGlumphy, seconded by Mr. Bonar, and with Mr. Salters voting no, Council referred the request to the Planning Commission for January 18, 2011 and set a Public Hearing for February 14, 2011 at 7:30 p.m. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2010-31 as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 293 SAULSBURY ROAD. FIRST READING - PROPOSED ORDINANCE #2010-30 - BUDGET AMENDMENTS Council President Hogan reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Final action by Council on the proposed ordinance will take place during the Council Meeting of January 10, 2011. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Ordinance Amendment as read by the City Clerk, by title only, as follows: ‚ Proposed Ordinance #2010-30 - Budget Amendments COUNCIL MEMBERS ANNOUNCEMENTS Council President Hogan reminded members that all Council and Committee meetings for the week of December 27, 2010 have been cancelled due to the holidays. Council President Hogan noted that this was the last meeting for Fire Chief Sean Christiansen and that the new Chief, Jack Fortney, would be assuming office in January. Mr. Ruane noted that when Chief Christiansen began as Fire Chief, the relationship between City Council and the Fire Department was strained and that the Chief made a “terrific effort” to improve the relationship. He stated that Chief Christiansen has innovatively involved Council members directly by training them and showing them what it is really like to be in a burning building. Mr. Ruane stated that Council appreciates and commends Chief Christiansen for his hard work. Mr. Salters wished the citizens of Dover a Merry Christmas. Mr. McGiffin announced that Santa Claus would be traveling with the Dover Fire Department on Tuesday, Wednesday, and Thursday evenings from 5:30 - 9:00 p.m. and Saturday afternoon. He noted that more information was available at www.DoverFire.org.

CITY COUNCIL MEETING OF DECEMBER 13, 2010 PAGE 21 Mr. Bonar stated that Fire Chief Christiansen exemplifies what is right about the volunteer fire service in Delaware and that, historically, the fire service has been handed down from grandfather, to father, to son. He noted that it is very difficult in today’s economy for employers to volunteer the time necessary to staff the fire service and that volunteers save the City many tax dollars by providing the fire service. Mrs. Russell announced that there would be a holiday party for youth on Saturday, December 18, 2010 at Whatcoat Church on Saulsbury Road from 1:00 - 3:00 p.m. Dr. McGlumphy thanked Chief Christiansen for his service and wished incoming Chief Fortney the best. By unanimous consent, the Meeting Adjourned at 8:26 P.M. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of December 13, 2010, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM S:\ClerksOffice\Agendas&Minutes\Council-Minutes\2005\08-22-2005 Council.wpd Exhibits Attached to Original Minutes and File Copy Exhibit #1 - Petition to Amend Zoning District for Properties located at 1016 and 1022 College Road Exhibit #2 - “Estimated Savings from Proposed PCA presented 11/22/10 as of 12/3/10”

PETITION TO AMEND ZONING ORDINANCE TEXT Public Hearing before the Dover City Council January 10, 2011 Proposed Zoning Change: Amendment to Zoning Ordinance, Article 3 – District Regulations, Section 14 – Limited Central Commercial Zone (C-2A) and Section 30 – Recreational and Open Space Zone (ROS), to add new uses. Summary of Amendment: The proposed amendment to the C-2A zone is brought forward to allow parking lots and structures as principal uses within the C-2A zone, on suitably landscaped lots and subject to Conditional Use review by the Planning Commission. This amendment is brought forward to support the notion of district or regional parking in the downtown area, in accordance with the recommendations of the recent charette process. Additionally, land acquired by the State of Delaware to construct parking for the Kent County Courthouse is zoned C-2A. This would ensure that the parking lot could be constructed without requiring rezoning of the site. The language proposed mirrors that in the C-2 (Central Commercial) zone. In order to support planning for regional parking, rather than site-by-site parking, in the downtown area, the Zoning Ordinance will need to accommodate parking as a principal use. The proposed amendment to the ROS zone is brought forward in response to concerns brought forward by Holy Cross Cemetery that the provisions of the newly created ROS zone would preclude expansion of the cemetery and construction of new mausoleums within 30 feet of the property lines. As initially drafted by staff, the proposed ordinance added cemeteries as a permitted use within the ROS zone and exempted interment structures from setback requirements. Upon review by the Parks, Recreation & Community Enhancement Committee, concern was expressed regarding the potential for a mausoleum to be constructed near property lines, and the Committee removed the language that would exempt interment structures from the 30-foot setback requirement. Following public testimony presented on behalf of Holy Cross Cemetery before the Planning Commission on December 20, 2010, the Planning Commission recommended approval of an amendment to exempt interment structures from the setback, except where abutting a residential use or presenting site distance issues at an intersection. Planning Commission Recommendation: Following a public hearing on December 20, 2010, where public testimony was presented requesting that interment structures be exempt from the 30-foot setback from property lines, the Planning Commission

MI-10-18 – Proposed Amendments to Zoning Ordinance, Article 3, Sections 14 and 30 Report to City Council – January 10, 2011 Page 2 of 4 unanimously (5 members in favor, 4 members absent) recommended in favor of the proposed ordinance, with an amendment to exempt interment structures from the 30-foot setback, unless abutting a residential use or an intersection. Attachments: Draft Ordinance Public Testimony from the Planning Commission, December 20, 2010 Proposed Amendment from the Planning Commission Excerpt from Parks, Recreation & Community Enhancement Committee Minutes, November 8, 2010 Ordinance Number: 2010-28 File Number: MI-10-18

MI-10-18 – Proposed Amendments to Zoning Ordinance, Article 3, Sections 14 and 30 Report to City Council – January 10, 2011 Page 3 of 4 The following is a summary of the testimony and discussion on this matter from the Planning Commission meeting of December 20, 2010: MI-10-18 Text Amendments to the Zoning Ordinance: Permitted Uses – Public Hearing and Action on Recommendation to City Council on proposed amendments to the Zoning Ordinance to add parking lots as a principal use allowed through conditional use approval within the C-2A zoning district by adding subsection 14.4(b) to Article 3, Section 14. Limited Central Commercial Zone and to add cemeteries as a permitted use within the ROS zoning district by adding subsection 30.29 to Article 3, Section 30. Recreational and Open Space Zone (ROS). Ordinance # 2010-28. Representative: Staff. Mrs. Townshend provided an overview of the proposed text amendments. Colonel Welsh questioned with the regards to the situation that pertains to Holy Cross, is that part of this rezoning amendment? Responding to Colonel Welsh, Mrs. Townshend stated that during the public hearing you will be hearing from someone on behalf of Holy Cross Cemetery because one of the provisions that they specifically wanted in this amendment has come out which relates to the setbacks. Mr. Hemmig opened a public hearing. Mr. Len Dornberger – 313 Pebble Valley Place – Holy Cross Cemetery Administrator – Stated that accompanying him this evening is Mr. Don Cruise, Cemetery Chairman and Mr. Jim Flood, member of the Cemetery Committee. We are here tonight to represent our Pastor Monsignor Daniel McGlynn and the 3,500 families of Holy Cross perish. We are here to discuss the impact of rezoning the Holy Cross Cemetery to ROS (Recreational and Open Space) that occurred earlier this year. He has met with Mrs. Townshend a few months ago to understand how the rezoning might impact their future plans, specifically in regards to the erection of mausoleums within the cemetery and the thirty (30) foot setback restriction. Under the current code, they cannot erect any structure within thirty (30) feet of the property line and he would like to explain the problem that creates for them. He would first discuss their 140 year old cemetery which is the only Catholic cemetery serving Kent County. A map was displayed showing the cemetery that is a parcel of about three (3) acres located in north Dover and bordered on all four sides by City streets. The north end of the cemetery is bordered by William Street and across from William Street is a residential district. The west side of the cemetery is bordered by Queen Street and across the street is the Wesley College stadium. On the south side is Clara Street and across the street from the cemetery is the National Guard Armory. On the east side is North New Street and across the street from the cemetery there is the North Governors Avenue Apartment Complex. Like most cemetery’s we are running out of ground space and in our case, we have no way to expand the current cemetery because of the street limitations. A few years ago plans were developed to build mausoleums to address us running out of space. The first phase was completed in the spring of last year 2009 and what we have is the first mausoleum of two which is within the thirty (30) feet setback restriction currently. The second phase of their large mausoleum plan is to build a twin mausoleum directly adjacent to the first one and again it would be within the thirty (30) feet setback restriction that is currently in place. The Phase II mausoleum building is not yet scheduled to be built; however, we have begun the planning process for a Phase III mausoleum which would be much smaller and only for cremated remains. We envision this small mausoleum being built close to the fence in the northeast corner of the cemetery on the corner of William and New Streets and within the thirty (30) feet

MI-10-18 – Proposed Amendments to Zoning Ordinance, Article 3, Sections 14 and 30 Report to City Council – January 10, 2011 Page 4 of 4 setback line. The zoning language, as it currently stands, creates two problems for them. Number one, we cannot complete Phase II (the twin mausoleums as shown). Second, the numerous used and unused plots that are currently sold and scattered throughout our cemetery in areas that would appear to be unused at the current time and are perhaps sold, eats up contiguous space in the cemetery and this limits our options to place a mausoleum somewhere within the center area of the cemetery and still adhere to the thirty (30) foot restrictions that we have in place today. Mr. Hemmig closed the public hearing after seeing no one else wishing to speak. Mr. Baldwin questioned if there would be a height restriction on the mausoleum. Responding to Mr. Baldwin, Mrs. Townshend stated that there is no height restriction on mausoleums; however, it could be added. Mr. Hemmig questioned on the proposed twin mausoleum how far will this be from the intersection of William and Queen Streets? Responding to Mr. Hemmig, Mr. Dornberger stated that it would be about halfway down the block between Clara and William Street. Mr. Hemmig further questioned if they had any concept on how big the remains mausoleum would be in the northeast corner? Responding to Mr. Hemmig, Mr. Dornberger stated that it would probably be about twelve (12) feet long and no more than four (4) feet high. Colonel Welsh questioned if there was anything that they would need to address in making this motion that would address specifically the thirty (30) foot setback or is that encompassed in the amendment itself? Responding to Colonel Welsh, Mrs. Townshend stated that if you do want to eliminate the thirty (30) foot setback for interment structures which essentially would be mausoleum structures, you would make a motion to amend the ordinance to exempt mausoleums or interment structures from the thirty (30) foot setback. Your packet included the minutes from the Parks, Recreation and Community Enhancement Committee meeting and one of the concerns of the committee related to if you have a cemetery that is abutting a residential neighborhood or residential area and proximity to that property line. Mr. Hemmig stated that he agrees with what Mrs. Townshend is stating about exempting it from the thirty (30) foot setback except where it abuts residential; however, should we also be careful about how close it gets to an intersection as it could be an impediment for sight or vision for traffic? Responding to Mr. Hemmig, Mr. Koenig stated that it depends on where you are at in the City. In the Downtown the curb radius is around five (5) feet at some of those intersections so there is a sight distance issue on some of the approaches. He feels that you will need to put in some kind of language to make sure that the sight distance for the intersection is not impaired because it will change from intersection to intersection. Colonel Welsh moved to forward recommendation of approval to City Council on MI-10-18 Text Amendments to the Zoning Ordinance: Permitted Uses and to add the language to exempt interment structures unless they are abutting a residential area or would present an obstruction and sight distance issue at an intersection, seconded by Mr. Tolbert and the motion was unanimously carried 5-0 with Mr. Friedman, Mr. Holt, Mr. Nicholas and Mr. Ambruso absent.

CITY OF DOVER PLANNING COMMISSION AMENDMENT #1 TO ORDINANCE #2010-28 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Proposed Ordinance #2010-28 be amended by further amending Appendix B 5 – Zoning, Article 3 – District Regulations, Section 30 – Recreational and Open Space Zone 6 (ROS), by inserting the text indicated in blue bold italics, and a new figure 3-1 as follows: 7 8 30.5 Setbacks. No structure, equipment or game court surface permitted under this 9 section shall be located nearer than 30 feet to any lot line. In cemeteries, structures 10 associated with interment shall be exempt from this requirement, except where the 11 property line abuts a residential use or where such structure would obstruct corner 12 visibility, as defined by a triangular area formed by intersecting right-of-way lines. Two 13 sides of the triangular area shall be 30 feet in length and measured from the point of 14 intersection of the right-of-way lines as further illustrated in figure 3-1. 15 16 17 18 19 ADOPTED: * 20 21 22 SYNOPSIS 23 The proposed amendment would exempt interment structures in 24 cemeteries from the 30-foot setback requirement from property 25 lines, unless the property line abuts a residential use or if the 26 structure would obstruct visibility at a street intersection. 27 28 29 Actions History: Introduced at Planning Commission on December 20, 2010

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF NOVEMBER 8, 2010 PAGE 5 Proposed Ordinance No. 2010-28 - Amendments to Appendix B - Zoning, Article 3 - District Regulations, Section 14 - Limited Central Commercial Zone (C-2A) and Section 30 - Recreational and Open Space Zone (ROS) Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that staff regularly reviews the Zoning Ordinance for areas that need to be revised or rewritten. She stated that two (2) areas within the District Regulations are recommended for amendment, as follows: 1. Amend C-2A (Limited Central Commercial Zone) to allow parking lots and structures as principal uses on suitably landscaped lots, through the Conditional Use process. This change would add the Conditional Use which is already listed in the C-2 (Central Commercial Zone). By making this a Conditional Use, the Planning Commission would be given discretion to ensure that parking lots and structures are constructed in a way that complements the surrounding area. 2. Amend ROS (Recreational and Open Space Zone) to add cemeteries as a permitted use and to exempt interment (burial) structures, such as mausoleums, from the 30-foot setback from property lines. When staff drafted the text for the ROS zone, cemeteries were not specifically addressed; however, in mapping the zone, cemeteries were rezoned to ROS. Following discussion with the administration at Holy Cross Cemetery, staff determined that the absence of cemeteries as a permitted use in the ROS zone was an oversight and should be corrected. Staff recommended that the proposed ordinance be forwarded to City Council for First Reading on November 22, 2010, referred to the Planning Commission for consideration on December 20, 2010, and that a Final Reading and public hearing be set before City Council on January 10, 2011. In response to several members’ concerns regarding the close proximity of mausoleums to residential private property, Mrs. Townshend suggested that if the Committee desired that the setback apply only when adjacent to residential areas, the proposed ordinance could be amended by adding the following to Line 23: “unless they are adjacent to residential properties.” She noted that the addition of this language would not have prohibited the mausoleum currently located at Holy Cross since the cemetery is not adjacent to residential properties. Mrs. Townshend explained that adjacent properties include only those that actually abut and that properties across the street would not be considered “adjacent.” Responding to Mr. McGlumphy, Mrs. Townshend anticipated that those residential neighborhoods located on South State Street to Route 13 would remain as such, which was very clear in the 2008 Comprehensive Plan. She assured members that the proposed amendment would not impact this region as it is not zoned C-2 or C-2A; therefore, a stand-alone parking lot would not be permitted. Mrs. Townshend advised members that non-residential parking cannot be provided on a residential property. She explained that the situation involving Dr. David Jawahar’s office, which is located across the street from the hospital, is due to the property being zoned RGO (General

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF NOVEMBER 8, 2010 PAGE 6 Residential and Office), which allows both residential and office use; therefore, the requested parking was permitted. However, Mrs. Townshend assured members that the parking cannot be expanded. In addition, she reminded members that the RGO is a closed zone and that the Dover Code does not allow more parking than 125% of the minimum. Referring to the proposed amendment to Line 23 suggested by staff, Mr. Ruane questioned the possibility of including a number of feet (distance), rather than the use of “adjacent,” to address those concerns regarding the possibility of an intrusion into a neighborhood. Responding, Mrs. Townshend suggested that the proposed ordinance could be amended by adding the following to Line 23: “unless adjacent to residential uses. For the purposes of this section, adjacent shall include properties separated by a street.” Mrs. Horsey questioned if the addition of greater footage would provide better protection. Responding, Mrs. Townshend suggested that the setback could be set at 50 feet, rather than 30 feet (as noted in Line 22 of the proposed ordinance). To include a right-of-way (across the street), she suggested that the setback be set at 60 feet. Should members wish to prohibit structures from the perimeter of a cemetery, she suggested the elimination of the following additional proposed text in blue font (Lines 22 and 23): “In cemeteries, structures associated with interment shall be exempt from this requirement.” Mr. Ruane moved to recommend adoption of Proposed Ordinance #2010-28, as amended to include Lines #1-14 only, amending Article 3 - District Regulations, Section 14 - Limited Central Commercial Zone (C-2A), Subsection 14.4 - Conditional Uses, of Appendix B of the Zoning Code and that the proposed ordinance (Attachment #2) be forwarded to City Council for First Reading on November 22, 2010; referred to the Planning Commission for consideration on December 20, 2010; and that a Final Reading and public hearing be set before City Council on January 10, 2011. The motion was seconded by Mrs. Horsey and unanimously carried. Proposed Amendment to the 2010 Community Development Block Grant (CDBG) Action Plan - Unanticipated Program Income Mrs. Tracey Harvey, Community Development Director, advised members that the Community Development Office has received an additional $25,087 in program income that is uncommitted. Staff requested that these additional funds be allocated to the three (3) 2010 sub-recipient grant projects. The breakdown of the uncommitted funds is as follows: Uncommitted program income from 2010 grant allocation $12,234 Housing Rehabilitation loan payoff $ 6,953 1994 Integrated Disbursement and Information System (IDIS) uncommitted funds $ 5,900 TOTAL $25,087 Since the grant requests from the 2010 sub-recipients were funded below the requested levels, Mrs. Harvey explained that the additional funding may be added to the existing projects to fund them

CITY OF DOVER PLANNING COMMISSION AMENDMENT #1 TO ORDINANCE #2010-28 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Proposed Ordinance #2010-28 be amended by further amending Appendix B – Zoning, 5 Article 3 – District Regulations, Section 30 – Recreational and Open Space Zone (ROS), by 6 inserting the text indicated in blue bold italics, and a new figure 3-1 as follows: 7 8 30.5 Setbacks. No structure, equipment or game court surface permitted under this 9 section shall be located nearer than 30 feet to any lot line. In cemeteries, structures 10 associated with interment shall be exempt from this requirement, except where the 11 property line abuts a residential use or where such structure would obstruct corner 12 visibility, as defined by a triangular area formed by intersecting right-of-way lines. Two 13 sides of the triangular area shall be 30 feet in length and measured from the point of 14 intersection of the right-of-way lines as further illustrated in figure 3-1. 15 16 17 18 19 ADOPTED: * 20 21 22 SYNOPSIS 23 The proposed amendment would exempt interment structures in 24 cemeteries from the 30-foot setback requirement from property 25 lines, unless the property line abuts a residential use or if the 26 structure would obstruct visibility at a street intersection. 27 28 29 Actions History: 30 January 10, 2011 - Scheduled for Consideration - Council 31 December 20, 2010 - Introduced at Planning Commission

FINAL READING CITY OF DOVER ORDINANCE #2010-28 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Appendix B – Zoning, Article 3 – District Regulations, Section 14 – Limited Central 5 Commercial Zone (C-2A), Subsection 14.4 – Conditional Uses, be amended by inserting a new 6 paragraph (b) as follows: 7 8 (b) Parking lots and parking structures as a principal use on suitably landscaped lots. 9 10 BE IT FURTHER ORDAINED: 11 12 That Appendix B – Zoning, Article 3 – District Regulations, Section 30 – Recreational and Open 13 Space Zone (ROS), Section 30.2 – Permitted Uses, be amended by inserting a new subsection 14 30.29 Cemeteries. 15 16 ADOPTED: * 17 18 19 SYNOPSIS 20 The proposed ordinance would clarify existing uses in two zones 21 by adding parking lots as a principal use allowed through 22 conditional use approval within the C-2A (Limited Central 23 Commercial) zoning district; and by adding cemeteries as a 24 permitted use within the ROS (Recreational and Open Space) zone. 25 26 27 Actions History: 28 January 10, 2011 - Proposed Public Hearing/Final Reading – Council 29 December 20, 2010 - Review - Planning Commission 30 November 22, 2010 - First Reading - Council 31 November 8, 2010 - Considered by the Parks, Recreation, and Community Enhancement Committee

PETITION TO AMEND ZONING ORDINANCE TEXT Public Hearing before the Dover City Council January 10, 2011 Proposed Zoning Change: Amendment to Zoning Ordinance, Article 3 – District Regulations, Section 8 – Mobile Home Park Zone (MHP), to add a new subsection 8.17 regarding maintenance of private streets. Summary of Amendment: At the request of members of City Council, the Planning Staff prepared an ordinance that would require that within the MHP Zone (Mobile Home Park), in areas where parks are developed with private streets, such streets remain clear and unobstructed, including unobstructed access to driveways, fire hydrants, and mail boxes. This would ensure that during snow storms and other events, residents have access to their driveways, fire hydrants and mail boxes. Recommendation of the Planning Commission: Following a public hearing on December 20, 2010, where two members of the public spoke in favor of the proposed ordinance, the Planning Commission recommended unanimously (5 members in favor, 4 members absent) in favor of the proposed ordinance. Attachments: Draft Ordinance Public Testimony & Correspondence Ordinance Number: 2010-29 File Number: MI-10-17

MI-10-17 – Proposed Amendments to Zoning Ordinance, Article 3, Section 8 – Mobile Home Park Zone (MHP) Report to City Council – January 10, 2011 Page 2 of 3 The following is a summary of the testimony and discussion on this matter from the Planning Commission meeting of December 20, 2010: MI-10-17 Text Amendments to the Zoning Ordinance: Maintenance of Private Streets in MHP – Public Hearing and Action on Recommendation to City Council on proposed amendments to the Zoning Ordinance to add provisions for the maintenance of private sheets within mobile home parks to Article 3, Section 8 Mobile Home Park Zone (MHP). Ordinance # 2010-29. Representative: Staff. Mrs. Townshend provided an overview of the proposed amendment. There were no comments from any Planning Commission members at this time. Mr. Hemmig opened a public hearing. Mr. Fred Neil – 521 Weaver Drive – President of Wild Meadows Homeowners Association – Stated that one of the problems you have when you address a group of elected officials, the public, and appointed officials, is perhaps the lack of understanding of the dilemma of those of us who live in manufactured housing on leased land. It is kind of like a blind date marriage, after you get into it, you realize that your partner is not exactly as you thought they were and therefore, to get out, it becomes a very costly procedure. In the case of manufactured housing in this State on leased land, it is a monopoly that is unregulated. You are behest of the individuals that are operating to do what they are supposed to do according to the lease. He provided, through Mrs. Townshend, a fact sheet included in your packet on this in terms of the problems that they had at Wild Meadows. One of our residents has brought pictures of how deep it was and the snow that was piled up in front of her driveway. If they do not want to do what they want to do, then they just do not do it. Unless we have the support of our elected officials to change things, they are just not going to do it. Fortunately, we invite all of our City Councilman, Mayor, and elected representatives for the County and the State to our meetings and they do come and understand the dilemma. In this case, it does not cost anyone, does not cost the taxpayer any money. We are paying the freight. At an appeal hearing before the City Tax Assessor when they raised the value of the property from five million to eleven million, the people that were hired by the owners stated that they collect a million dollars in rent and only spend twenty percent on maintenance. Well, they have raised the rent again and we wonder where that money is going because the services are not there. For a fifty-five plus community, it becomes very much essential to be able to do these very basic things. They advertise country club living on their website; however, it is not country club living. Mrs. Agnes Robinson – 56 Molly Court – Stated that she has pictures for the record that shows where they had to shovel that shows twenty-six and a half (26 ½) inches with a yard stick. Her husband had to take a metal rod to break through the ice this last snowstorm to get the yard stick in so that they could measure it. They had cleared their entire driveway and then they came by and plowed them in. The twenty-six and a half (26 ½) inches went out several feet from their property and her husband is a diabetic and has high blood pressure. It was almost impossible to get this cleared off. Mr. Hemmig stated that Staff received a fax from Mr. Neil that is now entered into the record by reference.

MI-10-17 – Proposed Amendments to Zoning Ordinance, Article 3, Section 8 – Mobile Home Park Zone (MHP) Report to City Council – January 10, 2011 Page 3 of 3 Mr. Friedman closed the public hearing after seeing no one else wishing to speak. There were no questions from any of the Planning Commission members at this time. Mr. Tolbert moved to forward a recommendation of approval to City Council on MI-10-17 Text Amendment to the Zoning Ordinance: Maintenance of Private Streets in MHP, seconded by Colonel Welsh and the motion was unanimously carried 5-0 with Mr. Friedman, Mr. Holt, Mr. Nichols, and Mr. Ambruso absent.

December 20, 2010 To: The City of Dover Planning Commission From: Fred Neil, President, Wild Meadows Home Owners Association Re: Item MI-10-17 - Fact Sheet Regarding Ordinance #2010-29, Appendix B, Zoning Article 3, District Regulations, Section 8 - Mobile Home Park Zone (MHP). The Home Owners Association (HOA) has requested this Ordinance following the hardships caused by the snow falls late last year and early this year. 1. Wild Meadows is a 55 Plus Community on Leased-Land. Management advertises Country Club living as an attraction. We pay a Community fee - a rent. 2. The State permits unlimited yearly rent increases, no excuse or reason is necessary. 3. There is no cost to the taxpayers of the city, county or State. The home owners pay for snow removal and all services provided by the owners. 4. There is no hardship to the community owner based on the May 21, 2007 testimony provided by the Appraiser hired by management for an appeal of the assessment on Wild Meadows. During that Appeal Hearing, the appraiser said the community was worth between $6.2 or $6.3 million, $1 million was collected in rents, and 20% was spent on maintenance. Since that time, the staff has been severely cut and other economies were taken. There are no full time employees located at Wild Meadows. Except for a part time “Life Style Coordinator”, she and maintenance personnel operate from another community located in Cheswold. 5. The rent/community fee has been raised effective February 2011 by $11 per month, and increase of $29,436 per year based on 223 homes. At $410 per home, the home owners pay $1,097,160 in rent each year to the owner. At 20%, $219,432 is available for maintenance leaving $877,728 for “other” things. 6. Snow removal from our driveways is a risky undertaking at the age of our home owners. Neighbors help neighbors when possible. 58 of our home owners are single, widows or widowers. Nearby entrepreneurs will clear driveways for $50 to $75, but these are blocked by the next sweep of the plow. Fire hydrants, mail box pods and drains remained blocked unless residents shoveled the snow away. Most, but not all damage done by the plow to driveways, was “fixed” very late Spring. The residents of Wild Meadows have earned a reputation as good citizens enhancing the quality of life in Dover. We urge you to recommend passage of this ordinance.

FINAL READING CITY OF DOVER ORDINANCE #2010-29 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Appendix B - Zoning, Article 3 – District Regulations, Section 8 - Mobile Home Park Zone 5 (MHP), be amended by inserting the text indicated in blue bold italic and deleting the text 6 indicated in red strikeout, as follows: 7 8 Section 8. Mobile home park zone (MHP). 9 10 8.1Uses permitted. No building or premises shall be used, and no building shall be erected, 11 which is arranged, intended or designed to be used, in whole or in part, for any purpose, except 12 as a mobile home park for the leasing of mobile home stands for mobile homes designed for 13 single-family occupancy, provided that: 14 15 8.11 The minimum number of mobile home stands completed and ready for occupancy 16 before the first mobile home is permitted on the premises for residential use is 35 mobile 17 home stands. 18 19 8.12 No mobile home stand shall be leased or occupied for residential use of a mobile 20 home, except for periods of 30 consecutive days or more. 21 22 8.13 No mobile home shall be permitted in any mobile home park unless it can be 23 demonstrated that the mobile home meets the requirements of the United States of 24 America Standards Institute publication "Standard for Mobile Homes, Body and Frame 25 Design and Construction Requirements and the Installation of Plumbing, Heating and 26 Electrical Systems," USA Standard A119, 1-1969. 27 28 8.14 The entire land area occupied by a mobile home park shall be maintained in single 29 ownership throughout the entire life of the mobile home park or in multiple ownership 30 under the provisions of the laws of the State of Delaware dealing with unit properties and 31 condominiums, subject to the following requirements: 32 33 (a) Multiple ownership shall not be permitted in existing parks previously in 34 single ownership; 35 36 (b) Multiple ownership shall be permitted only in new established parks where 37 application is made for multiple ownership at the time the application to 38 establish the mobile home park is presented to the planning commission. 39 40 8.15 A permanent standard residence for not more than one family shall be permitted, 41 incidental to each mobile home park, for the use of the owner, manager or caretaker of 42 the mobile home park. 43 44 8.16 A permanent management office facility shall be permitted, which may include only 45 the following: 46 47 (a) A management office with rooms for the usual office furniture and supplies; 48

49 (b) Storage space for utility connection supplies in quantity, mobile home 50 accessories and maintenance materials and equipment; 51 52 (c) Laundry facilities equipped with washing machines and dryers; 53 54 (d) Community building facilities, including indoor recreation areas; 55 56 (e) One beauty shop and/or one barbershop in each mobile home park complex. 57 58 8.17 Maintenance of Private Streets. In mobile home parks with private streets, such 59 streets, driveway access to such streets, access to fire hydrants, and access to central 60 mailboxes shall be maintained by the mobile home park so as to be clear of 61 obstructions including, but not limited to, potholes, snow piles, and debris. 62 63 8.17 8.18 Signs shall meet the regulations found in article 5, section 4, supplementary 64 sign regulations. 65 66 8.2 Site development plan approval. Site development plan approval in accordance with article 67 10, section 2 hereof shall be required prior to the issuance of building permits for the erection of 68 any buildings and mobile home stands and related accessory structures. After initial site 69 development plan approval, reapproval shall not be required prior to the issuance of building 70 permits for the alterations to individual mobile home stands or accessory buildings such as 71 storage areas and patios, which, in the judgment of the city planner, do not materially alter the 72 site development plan approval by the planning commission and are requested as adjustments to 73 the mobile home lot leased by an individual family and designed for the convenience and 74 comfort of the individual lessee. 75 76 8.21 For purposes of preparing a site development plan for approval by the planning 77 commission, and all subsequent improvements, alterations or additions, the applicant 78 shall conform to current submission requirements and site development standards as set 79 forth by the National Fire Protection Association publication 501A, "Standards for 80 Mobile Home Parks." Where applicable, the approving authority shall be the Dover 81 Planning Commission. 82 83 8.3 Maximum density. The gross residential density in an MHP zone shall not exceed six 84 dwelling units per acre. 85 86 ADOPTED: * 87 88 89 SYNOPSIS 90 The proposed ordinance would require that in mobile home parks 91 with private streets, the owner ensure that access to streets, 92 driveways and mailboxes is provided without obstruction. 93 (Sponsors: McGiffin, Leary, and Bonar) 94 95 Actions History: 96 January 10, 2011 - Proposed Public Hearing/Final Reading 97 December 20, 2010 - Review - Planning Commission 98 November 22, 2010 - First Reading - Council 99 November 8, 2010 - Considered by the Legislative, Finance, and Administration Committee

Office of City Assessor January 2011

City Council’s Board of Assessment Appeals December 01, 2010 The Board of Assessment Appeals was brought to order at 8:45 A.M. by the City Assessor Cheryl Russell. Board Members present were: James Welsh, William Garfinkel and Todd Stonesifer. Staff present was: City Assessor Cheryl Russell, Erika Schrader, Legal Counsel to the City Assessor and Administrative Assistant Annette Hart. Exemptions A. 1. Mount Zion AME Church Location: Land – 104 N Queen St. - ED05-076.08-03-35.00 BACKGROUND AND ANALYSIS Original Request $26,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. The parcel is vacant and is proposed for future expansion of parking lot or edifice. It is adjacent to another vacant parcel of land owned by the applicant. The applicant owns 11 parcels of land in this area and all are exempt. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Actions: Staff recommends approval. Ms. Russell went over the information provided by the applicant and recommended approval of the exemption. (See attached Committee Action Form) The Board had no question for the applicant. Before the applicant left, Ms. Russell explained that the board will deliberate and make their decision at 11:45 A.M., should they choose to come back to hear what the board’s decision is. The applicant was also informed that they would receive written notification by certified mail.

The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 council agenda. It was suggested that a representative for the property be available for questions. 2. Mount Zion AME Church Location: 3 Michael Ct. - ED05-067.05-02-09.00 BACKGROUND AND ANALYSIS Original Request $238,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is located within The Meadows Subdivision. It is being utilized as a parsonage for the pastor to reside. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Actions: Staff recommends approval Ms. Russell went over the information provided by the applicant and recommended approval of the exemption. (See attached Committee Action Form) The board had no questions for the applicant. Before the applicant left, Ms. Russell explained that the board will deliberate and make their decision at 11:45 A.M. should they choose to come back to hear what the board’s decision is. In any case they would be notified by certified letter. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 council agenda. It was suggested that a representative for the property be available for questions.

B. 1. Bayhealth Medical Center Inc. Location: 567 S Governors Ave. - ED05-077.16-01-21.00 BACKGROUND AND ANALYSIS Original Request $1,183,100 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is currently being used as offices for Bayhealth Medical Center Inc. personnel. No part of the property is rented. This parcel has recently been combined into ED05-077.13-01-18.00; which is already tax exempt. Recommended Action: Staff recommends approval. Ms. Russell explained to the board that this parcel has been consolidated with parcel number ED05- 077.13-01-18.00 and that once the consolidation is complete the parcel will fall under the exemption of this parcel. (See attached Committee Action Form) The Board had no further questions for the applicant. Before the applicant left, Ms. Russell explained that the board will deliberate and make their decision at 11:45 A.M. should they choose to come back to hear what the board’s decision is. In any case they would be notified by certified letter. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 council agenda. It was suggested that a representative for the property be available for questions.

2. Bayhealth Medical Center Inc. Location: Unit 3- Beiser Blvd. BACKGROUND AND ANALYSIS Original Request $2,435,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is currently being used as a warehouse for supplies to support Bayhealth Medical Center, exclusively. Bayhealth Purchasing personnel are located here and no part of the property is rented. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommends approval. Ms. Russell explained to the board that this parcel was part of a bigger parcel which has recently been subdivided. She told the board that this parcel is now owned by Bayhealth Medical Center and is used as a warehouse. Ms. Russell recommended the board approve the request for exemption. (See attached Committee Action Form) The board had no further questions for the applicant. Before the applicant left, Ms. Russell explained that the board will deliberate and make their decision at 11:45 A.M. should they choose to come back to hear what the board’s decision is. In any case they would be notified by certified letter. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions.

C. Fox Hall West Addition Homeowners Association Location: 1.33AC – Pebble Valley Dr. BACKGROUND AND ANALYSIS Original Request $72,400 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Property is also listed as Exempt on Kent County PRIDE System. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended approval of the exemption. (See attached Committee Action Form) Mr. Stonesifer asked Mr. Eaby, who was present to represent the Homeowners Association, if he could show the plot plan of the development, he brought with him, to Mr. Garfinkel which he did. The Board had no questions for Mr. Eaby. Before the applicant left, Ms. Russell explained that the board will deliberate and make their decision at 11:45 A.M. should they choose to come back to hear what the board’s decision is. In any case they would be notified by certified letter. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions.

D. Grace Presbyterian Church Location: 1022 College Road - ED05-067.14-01-69.00 BACKGROUND AND ANALYSIS Original Request $249,200 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. The parcel has a residential structure. At present time, the property is used exclusively for church ministry purposes (primarily for youth) from June 1 –July 31 the property was rented as a residence. At this time, there is a petition to amend the zoning from CPO (Commercial/Professional Office Zone) COZ-1(Corridor Overlay Zone) to IO (Institutional and Office Zone) and change the use from Single Family detached dwelling to Sunday School/youth activities. It is adjacent to other parcels owned by the applicant. The applicant owns 3 other parcels in this area and all are exempt. This parcel is NOT listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended approval. (See attached Committee Action Form) Ms. Russell showed the board areal map of the properties owned by the appellant. The board had no additional question for the applicant. Before the applicant left, Ms. Russell explained that the board will deliberate and make their decision at 11:45 A.M. should they choose to come back to hear what the board’s decision is. In any case they would be notified by certified letter. The applicant was also informed that they would receive written notification by certified mail.

The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions. E. The Greens Town Meeting Assoc. Location: Open Space–43 Lamplighter Lane - ED05-076.06-04-26.00 BACKGROUND AND ANALYSIS Original Request $203,400 Exemption Status Reason for Exemption Request This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Property is NOT listed as Exempt on Kent County PRIDE System. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended approval. (See attached Committee Action Form) Ms. Patricia Fox and Mrs. Spryer-Miller were representing the homeowners association and explained to the board that the parcels they are seeking exemptions for are used for common areas and that they would never be developed. She explained that they do not have the funding to pay the tax bill and would appreciate the board’s consideration. Ms. Fox asked why the taxes had gone up so much this year at which time Ms. Russell explained that the city just went through a revaluation at which time the assessed value increased. Mr. Garfinkel wanted to clarify that even though the property has a physical address, it is vacant land and only used for common area, the applicants assured him that the property is vacant land. Mr. Stonesifer made the motion to close the hearing which was seconded by Mr. Garfinkel. Motion carried 3-0. Mr. Stonesifer made the motion to open deliberations now and not wait until the appointed time of 11:45 A.M. which was seconded by Mr. Garfinkel. Motion carried 3-0. Mr. Stonesifer made the motion to exempt the property based on State Statute 9 Del. C. §8110 and Assessor’s recommendations, which was seconded by Mr. Welsh. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail.

The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions. F. Central Delaware Habitat for Humanity Location: 101 Jefferson Ct. – ED05-076.07-01-14.00 BACKGROUND AND ANALYSIS Original Request $120,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8106 Specific organizations and purposes. Property is also listed as Exempt on Kent County PRIDE System. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended the board approve the exemption request. (See attached Committee Action Form) The board had no questions regarding the requested exemption. Mr. Stonesifer made the motion to close the hearing, which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to deliberate now instead of waiting until the appointed time of 11:45 A.M. which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to approve the exemption based on State Statute 9 Del. C. §8106 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions.

G. 1. Delaware Baptist Association Location: 967 N State St – ED05-068.09-01-11.00 BACKGROUND AND ANALYSIS Original Request $279,000 Exemption Status Reason for Exemption Request This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. It is adjacent to two other parcels owned by the applicant; which are also applying for exempt status. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended the board approve the exemption request. (See attached Committee Action Form) The board had no additional questions regarding the application. Mr. Stonesifer made the motion to close the hearing, which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to deliberate now instead of waiting until the appointed time of 11:45 A.M. which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to approve the exemption based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions.

2. Location: N State Street – ED05-068.09-01-11.01 BACKGROUND AND ANALYSIS Original Request $3,300 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. It is a sliver of land between the building and Lepore Rd. It is adjacent to two other parcels owned by the applicant; which are also applying for exempt status. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended the board approve the exemption request. (See attached Committee Action Form) The board had no questions regarding the application. Mr. Stonesifer made the motion to close the hearing, which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to deliberate now instead of waiting until the appointed time of 11:45 A.M. which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to approve the exemption based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions.

3. Location: Lepore Rd. – ED05-068.09-01-16.03 BACKGROUND AND ANALYSIS Original Request $5,900 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. It is the back lot of the building and driveway to Lepore Rd. It is adjacent to two other parcels owned by the applicant; which are also applying for exempt status. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommends approval Ms. Russell went over the information supplied by the applicant and recommended the board approve the exemption request. (See attached Committee Action Form) Mr. Garfinkel asked what the lot is and will be used for, at which time the applicants told him, that is and will stay a vacant lot. Mr. Stonesifer made the motion to close the hearing, which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to deliberate now instead of waiting until the appointed time of 11:45 A.M. which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to approve the exemption based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions.

H. Delaware Housing Authority Location: 26 The Green – ED05-077.09-04-50.00 BACKGROUND AND ANALYSIS Original Request $2,126,300 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. And Title 31; Chapter 43 Housing Authority §4318 Tax exemption; payments in lieu of taxes. It is adjacent to another parcel owned by the applicant; which already has exempt status. The adjacent exempt property has been enjoying the exemption benefit for many years. (At least since 1998 – computerized records). This property has been paying taxes under the Delaware Housing Authority name since 1999. The property owner has spoken with the City Manager (Tony DePrima) and has agreed to Payment in Lieu of Taxes (PILOT). On November 5, 2010 a PILOT in the amount of $4,049.52 was made to the City of Dover for both properties. A PILOT is generally made on properties that are enjoying the benefit of Exempt Status. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommends approval. Ms. Russell went over the information supplied by the applicant and recommended approval. (See attached Committee Action Form) The Board had no question regarding the application. Mr. Garfinkel made the motion to close the hearing, which was seconded by Mr. Stonesifer. Motion carried 3-0. Mr. Garfinkel made the motion to deliberate now instead of waiting until the appointed time of 11:45 A.M. which was seconded by Mr. Stonesifer. Motion carried 3-0.

Mr. Garfinkel made the motion to approve the exemption based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Stonesifer. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions. I. Silver Lake Townhouse Community Location: Open Space – Silver Lake Dr. – ED05-067.12-03-35.00 ED05-067.12-03-36.00 BACKGROUND AND ANALYSIS Original Request $148,100 Exemption Status $289,200 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Property is NOT listed as Exempt on Kent County PRIDE System. Recommended Action: Staff recommends approval. Ms. Russell went over the information provided by the applicant and recommended approval. (See attached Committee Action Form) Mr. and Mrs. Findley were present for the hearing. Mr. Findley wanted to summarize, that the organization is a nonprofit organization which is taking care of the common areas of the community. He also brought an aerial picture with him, which he showed to the board explaining which properties are in question. Mr. Stonesifer made the motion to close the hearing, which was seconded by Mr. Welsh. Motion carried 3-0. Mr. Stonesifer made the motion to deliberate now instead of waiting until the appointed time of 11:45 A.M. which was seconded by Mr. Welsh. Motion carried 3-0.

Mr. Stonesifer made the motion to approve both exemptions based on State Statute 9 Del. C. §8110 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. The applicant was also informed that they would receive written notification by certified mail. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions. J. S. Lowan Pitts Day Care Center Inc. Location: 1160 Walker Rd. – ED05-067.18-03-15.01 BACKGROUND AND ANALYSIS Original Request $268,300 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is being used as a non-profit child care facility; offering education. This parcel is also listed as Exempt on the Kent County PRIDE system. Recommended Action: Staff recommended approval. Ms. Russell went over the information provided by the applicant and recommended approval. (See attached Committee Action Form) Dr. Jones and Ms. Palmer were present for the hearing. Dr. Jones told the board that the day care center has been in operation for a few years and was formerly called the Whatcoat Day Care Center and was changed to S. Lowan Pitts Day Care Center and moved to the location they are seeking the exemption for. Ms. Jones asked the Assessor why the day care center did not receive the exemption for the new facility. Ms. Russell explained that the center did not file for the exempt status for the new facility from the time they bought it and moved into it until now. Ms. Russell explained that it is up to the property owner to file for the exemption when a property is purchased. She also explained that the Assessor’s office will be sending out “Verification of Exemption” forms every year going forward. Dr. Jones explained to the board that she sent an

email to Council in October of 2010 asking for exempt status. Ms. Russell explained that a form needed to be filed with the Assessor’s Office during the month April of 2010, which had not been done. Mr. Garfinkel asked if the center is open to the public and if any members of the board are compensated for their work in the day care center, Ms Palmer explained that the center is open to the public and that most of the parents are members of the POC (Purchase of Care). Dr. Jones explained that the center started out to help parents with very little income. Ms. Palmer told the board that the day care is a licensed facility and with that the day care has requirements it has to meet. Mr. Stonesifer made the motion to close the hearing which was seconded by Mr. Garfinkel. Motion carried 3-0. Mr. Stonesifer made the motion to open deliberation now and not wait until the 11:45 AM assigned time, which was seconded by Mr. Garfinkel. Motion carried 3-0. Mr. Stonesifer made the motion to approve the exemption based on Statute 9 Del. C. §8105 and Staff recommendations, which was seconded by Mr. Welsh. Motion carried 3-0. Mrs. Schrader asked Dr. Jones to provide the Assessor’s Office with the email she sent to City Council in April of 2010. The applicant was also informed that they would receive written notification by certified email. The Assessor also informed the applicant that the City Council was the final decision, and would be placed on the January 10, 2010 Council agenda. It was suggested that a representative for the property be available for questions. Deliberations Grace Presbyterian Church - 1022 College Road Mr. Stonesifer made the motion to approve the exemption based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. Mount Zion AME Church – 104 N Queen St. & 3 Michael Ct. Mr. Stonesifer made the motion to approve both exemptions based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0 Bayhealth Medical Center – 567 S Governors Ave & Unit 3 Beiser Blvd.

Mr. Stonesifer made the motion to approve both exemptions based on State Statute 9 Del. C. §8105 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0 Fox Hall Addition Home Owners Association – Pebble Valley Dr. Mr. Stonesifer made the motion to approve the exemption based on State Statute 9 Del. C. §8110 and Staff recommendation, which was seconded by Mr. Welsh. Motion carried 3-0 Meeting was adjourned at 12:02 P.M.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2A (1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Mount Zion AME Church (E2010-015) ED05-076.08-03-35.00 PROPERTY LOCATION: Land – 104 N. Queen St. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. GIS Map TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $26,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. The parcel is vacant and is proposed for future expansion of parking lot or edifice. It is adjacent to another vacant parcel of land owned by the applicant. The applicant owns 11 parcels of land in this area and all are exempt. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2A (2) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Mount Zion AME Church (E2010-016) ED05-067.05-02-09.00 PROPERTY LOCATION: 3 Michael Ct. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. Email TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $238,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is located within The Meadows Subdivision. It is being utilized as a parsonage for the pastor to reside. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2B (1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Bayhealth Medical Center Inc. (E2010-017) ED05-077.13-01-21.00 PROPERTY LOCATION: 567 S. Governor’s Ave. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $1,183,100 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is currently being used as offices for Bayhealth Medical Center Inc. personnel. No part of the property is rented. This parcel has recently been combined into ED05-077.13-01-18.00; which is already tax exempt.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2B (2) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Bayhealth Medical Center Inc. (E2010-024) ED05-076.15-01-03.00-003 PROPERTY LOCATION: Unit 3 – Beiser Blvd. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $2,435,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is currently being used as a warehouse for supplies to support Bayhealth Medical Center, exclusively. Bayhealth Purchasing personnel are located here and no part of the property is rented. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2 C(1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Fox Hall West Addition Homeowners Association (E2010-018) ED05-076.05-07-11.00 PROPERTY LOCATION: 1.33 AC- Pebble Valley Dr. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8110 4. Property Record Card TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $72,400 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Property is also listed as Exempt on Kent County PRIDE System.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2D (1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Grace Presbyterian Church (E2010-019) ED05-067.14-01-69.00 PROPERTY LOCATION: 1022 College Rd. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. GIS Map TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $249,200 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. The parcel has a residential structure. At present time, the property is used exclusively for church ministry purposes (primarily for youth) from June 1 –July 31 the property was rented as a residence. At this time, there is a petition to amend the zoning from CPO (Commercial/Professional Office Zone) COZ-1(Corridor Overlay Zone) to IO (Institutional and Office Zone) and change the use from Single Family detached dwelling to Sunday School/youth activities. It is adjacent to other parcels owned by the applicant. The applicant owns 3 other parcels in this area and all are exempt. This parcel is NOT listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2 E(1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: The Greens Town Meeting Association (E2010-020) ED05-076.06-04-26.00 PROPERTY LOCATION: Open Space – 43 Lamplighter Lane (4.5 AC) APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8110 4. Property Record Card TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $203,400 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Property is NOT listed as Exempt on Kent County PRIDE System.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2 F(1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Central Delaware Habitat for Humanity (E2010-021) ED05-076.07-01-14.00 PROPERTY LOCATION: 101 Jefferson Ct. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8106 4. Property Record Card TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $120,700 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8106 Specific organizations and purposes. Property is also listed as Exempt on Kent County PRIDE System.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2G (1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Delaware Baptist Association (E2010-022a) ED05-068.09-01-11.00 PROPERTY LOCATION: 967 N. State St. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. GIS Map 6. Email TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $279,000 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. It is adjacent to two other parcels owned by the applicant; which are also applying for exempt status. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2G (2) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Delaware Baptist Association (E2010-022b) ED05-068.09-01-11.01 PROPERTY LOCATION: Land - N. State St. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. GIS Map TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $3,300 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. It is a sliver of land between the building and Lepore Rd. It is adjacent to two other parcels owned by the applicant; which are also applying for exempt status. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2G (3) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Delaware Baptist Association (E2010-022c) ED05-068.09-01-16.03 PROPERTY LOCATION: Land – Lepore Rd. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. GIS Map TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $5,900 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. It is the back lot of the building and driveway to Lepore Rd. It is adjacent to two other parcels owned by the applicant; which are also applying for exempt status. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2H (1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Delaware State Housing Authority (E2010-023) ED05-077.09-04-50.00 PROPERTY LOCATION: 26 The Green APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card 5. GIS Map TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $2,126,300 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. And Title 31; Chapter 43 Housing Authority §4318 Tax exemption; payments in lieu of taxes. It is adjacent to another parcel owned by the applicant; which already has exempt status. The adjacent exempt property has been enjoying the exemption benefit for many years. (At least since 1998 – computerized records). This property has been paying taxes under the Delaware Housing Authority name since 1999. The property owner has spoken with the City Manager (Tony DePrima) and has agreed to Payment in Lieu of Taxes (PILOT). On November 5, 2010 a PILOT in the amount of $4,049.52 was made to the City of Dover for both properties. A PILOT is generally made on properties that are enjoying the benefit of Exempt Status. This parcel is also listed as Exempt on the Kent County PRIDE system.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2 I(1)(2) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: Silver Lake Townhouses Community Assoc Inc. (E2010-025a & b) ED05-067.12-03-35.00 & ED05-067.12-03-36.00 PROPERTY LOCATION: Open Space – Silver Lake Dr. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8110 4. Property Record Card s 5. GIS Map TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $148,100 Exemption Status $289,200 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Property is NOT listed as Exempt on Kent County PRIDE System.

ACTION FORM BOARD OF ASSESSMENT APPEALS PROCEEDING: Board of Assessment Appeals AGENDA ITEM NO.: 2J (1) DEPARTMENT OF ORIGIN: ASSESSOR DATE SUBMITTED: December 1, 2010 PREPARED BY: Cheryl Russell SUBJECT: S. Lowan Pitts Day Care Center of Whatcoat United Methodist (E2010-029) ED05-067.18-03-15.01 PROPERTY LOCATION: 1160 Walker Rd. APPROVALS: BOARD OF ASSESSMENT APPEALS; CITY COUNCIL EXHIBITS: 1. Application 2.Back-up Information 3. 9 Del. C. §8105 4. Property Record Card TIMETABLE: To become effective upon Council Approval RECOMMENDED ACTION: Staff recommends approval BACKGROUND AND ANALYSIS Original Request $268,300 Exemption Status Reason for Exemption Request: This parcel falls under State Statute 9 Del. C. §8105 Property owned by governmental, religious, educational or charitable agency. This property is being used as a non-profit child care facility; offering education. This parcel is also listed as Exempt on the Kent County PRIDE system.

JOINT LEGISLATIVE, FINANCE, AND ADMINISTRATION AND SAFETY ADVISORY AND TRANSPORTATION COMMITTEES MEETING A Joint meeting of the Legislative, Finance, and Administration and Safety Advisory and Transportation Committees was held on December 6, 2010 at 4:45 p.m. with Chairman Leary presiding. Members present were Mr. Bonar, Mr. McGiffin, Mrs. Russell, Mrs. Williams, Mr. Shevock, and Mr. Harmon (arrived at 5:30 p.m.). Mr. Salters, Mr. Davis, and Dr. Jones were absent. Members of Council present were Mr. McGlumphy and Mr. Ruane. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mrs. Williams moved for approval of the agenda, seconded by Mr. McGiffin and unanimously carried. Presentation by Police Chief James Hosfelt - Deployment of Current Manpower Police Chief James Hosfelt introduced Captain Steve Getek, Administrative Division Commander, and reviewed a Power Point Presentation of the City of Dover Police Deployment of Current Manpower as of October 2010. He stated that Council approved filling one (1) of the four (4) existing vacancies and that the candidate selected is awaiting attendance at the Police Academy. He noted that a request will be submitted to the Legislative, Finance, and Administration Committee on December 13, 2010 to fill another position due to the resignation of an officer. Once these positions are filled, there will be 91 officers on the force. Police Chief Hosfelt advised members that officers in a platoon work 12 hour shifts (7:00 a.m. to 7:00 p.m. and 7:00 p.m. to 7:00 a.m.) three (3) to four (4) days in a row. In reviewing accomplishments, he noted that although there has been a 17% increase in burglaries, Dover’s clearance rate is 68%, which is three (3) times the national average. Chief Hosfelt also noted a 27% reduction in robberies through October and stated that the City’s clearance rate for robberies is 78% (three (3) times the national average); however, he cautioned members that this number may increase during the upcoming holiday season. He indicated that rapes have declined by 13.5%, with a clearance rate of 97%. Chief Hosfelt stated that there has been a 25.5% decrease in drug arrests and attributed this to the fact that the City’s drug unit has only five (5) members. He explained that the Police Department has worked with the Drug Enforcement Administration on two (2) major cases which required wire taps. Chief Hosfelt advised members that wire taps are federally funded at a cost of $250,000 per occurrence and the Dover Police Department must provide manpower to staff these events. Each wire tap requires the entire drug unit to be committed for a six (6) week period. Since there were two (2) cases, officers were pulled for 12 weeks, which detracted from their productivity. Chief Hosfelt reminded members that 80% of the proceeds seized from drug dealers returns to local law enforcement; however, he indicated that there are restrictions regarding the use of these funds. Police Chief Hosfelt also noted that there are additional requirements that remove officers from their duties, such as training required by the Delaware Council on Police Training, accreditation, and the need for specialized training.

JOINT LEGISLATIVE, FINANCE, AND ADMINISTRATION AND SAFETY ADVISORY AND TRANSPORTATION COMMITTEES MEETING OF DECEMBER 6, 2010 PAGE 2 Chief Hosfelt advised members that the Police Department uses the “Bartell formula” to guide personnel allocation. He explained that a nationally recognized standard recommends that a minimum of 50% of staff time be allotted as unassigned time to permit law enforcement officers to respond to requests for service. He explained that only 29.21% of City of Dover patrol units’ time is currently unassigned. Discussion - Police Staffing Needs and Associated Costs In reviewing the payroll costs for police officers, Police Chief James Hosfelt stated that the total cost for 10 officers for the remainder of the fiscal year, from February through June, would be $327,153.85. He reminded members that when preparing the budget, funds were included to cover terminal leave for possible retirements. He advised members that the Police Department does not have any officers planning to retire; therefore, the $327,153.85 is available in the Department’s budget. Chief Hosfelt stated that there are five (5) police agencies in the State of Delaware that run police academies. He noted that after being hired, officers are required to attend an academy in order to obtain certification. Although the City is capable of administering a police academy, costs are prohibitive; therefore, the Dover Police Department typically sends officers to other academies (Delaware State Police, New Castle County Police, or Wilmington Police). Chief Hosfelt stated that the earliest an academy would be offered would be in mid-February 2011, noting the possibility that this may not occur until mid-April. He advised members that the police academy involves 20 weeks of training, followed by 12 weeks of field training; therefore, a total of eight (8) months of training is required before an officer can be assigned a vehicle and begin working for the Police Department. Responding to Mr. Leary, Chief Hosfelt stated that academy training may not be required if an officer who was laid off by another jurisdiction is hired; however, the individual would be required to meet the Dover Police Department’s hiring standards. He stated that Dover has a list of potential officers that contains some certified officers who would require a shorter training period. In response to Mr. Ruane, Chief Hosfelt stated that it was suggested in 2002 that a workload assessment be conducted utilizing the “Bartell formula” but that this was not an accreditation standard. Captain Steve Getek, Administrative Division Commander, further explained that the “Bartell formula” assists in determining the appropriate number of police officers. He stated that the formula indicates that an additional 32 patrol officers would be necessary in order to obtain 50-55% unobligated time. Captain Getek read an Excerpt from the Dover Police Department Workload Assessment Report for 2007 and 2008 (Attachment #1) to clarify how these conclusions were arrived at. Mr. Bonar noted that members of Council must make a difficult decision regarding the hiring of additional police officers to provide much needed safety for the citizens of Dover and stated his willingness to take leadership in this regard.

JOINT LEGISLATIVE, FINANCE, AND ADMINISTRATION AND SAFETY ADVISORY AND TRANSPORTATION COMMITTEES MEETING OF DECEMBER 6, 2010 PAGE 3 Mr. Anthony DePrima, City Manager, reviewed the tables provided to members regarding details of the Dover Police Department’s staffing levels over the past 10 years. He noted that in 2009, the Police Department had an authorized strength of 93 officers and, although current approved staffing is 91 officers, since one (1) officer recently resigned and two (2) recent hires are scheduled to enter the next police academy, actual manpower at this time is 88. Responding to Mr. DePrima, Chief Hosfelt indicated that an authorized strength of 93 officers would allow for the number of officers for the community policing, quality of life, and drug units to be restored to the levels maintained in 2009. However, he stated a need for three (3) additional community policing officers (for a total of five (5) officers with this designation) and additional officers for patrol units (to provide a total of 13 officers for each unit). Chief Hosfelt noted that a total of six (6) additional officers was being requested at this time. At the request of Mr. Ruane, Chief Hosfelt stated that he could obtain information regarding the national ratio requirement for the number of police officers per 1,000 residents. Mr. Bonar requested that staff determine the amount of increased revenues necessary to accommodate the additional officers requested by Chief Hosfelt and provide the information to members as soon as possible. In response to Mr. DePrima, Chief Hosfelt assured members that if the patrol units were increased to 13 officers each, there would not be a need for additional vehicles. Scheduling of Next Meeting Mr. Leary reminded members that during their meeting of November 15, 2010, Mr. Clay Hammond, Chairman of the Delmarva Black Chamber of Commerce and Vice President of Business Development, Global Diversity Group, announced that a group of concerned citizens were planning a town hall meeting on Saturday, December 11, 2010 from 2:00 - 4:00 p.m. to consider the actions that could be taken to improve safety for children in the City. He requested that the City Clerk’s Office and/or Police Department confirm the meeting, obtain its location, and advise members accordingly. There being no objections, Mr. Leary requested that staff schedule the next Joint Committee meeting following the town hall meeting and that members be notified as usual. Public Comment Period (15 Minutes) Pastor Howard Earle, 224 Bradley Road, stated that he was made aware of gang problems in the City approximately two (2) years ago. He indicated that he has spoken with other communities facing similar issues and indicated the necessity of dealing with such problems immediately. Pastor Earle advised members that approximately three (3) months ago, a drive-by shooting occurred near his residence which resulted in his increased awareness of the problem. He reminded members that the decisions of Council in this regard could save lives.

JOINT LEGISLATIVE, FINANCE, AND ADMINISTRATION AND SAFETY ADVISORY AND TRANSPORTATION COMMITTEES MEETING OF DECEMBER 6, 2010 PAGE 4 Mayor Carey advised members that the Mayor’s Office is sympathetic to the needs of the Police Department and supports the Police Chief’s request for additional officers. Mrs. Williams requested that members support the Police Department in their efforts to address these concerns before they spread and advocated putting the resources needed to get the job done in the hands of trained professionals. Mr. McGiffin moved for adjournment, seconded by Mr. Shevock and unanimously carried. Meeting Adjourned at 5:49 P.M. Respectfully submitted, Thomas J. Leary Chairman TJL/JS/jg/ac/dd/tm S:\AGENDAS & MINUTES\Committee-Minutes\2010\12-06-2010 JOINT LF&A AND SA&T.wpd Attachment to Original Minutes and File Copy Attachment #1 - Excerpt from Dover Police Department Workload Assessment Report for 2007 and 2008

UTILITY COMMITTEE The Utility Committee Meeting was held on December 13, 2010 at 5:00 p.m. with Chairman Ruane presiding. Members present were Mr. Bonar, Mr. McGiffin, Major Kosior, and Mr. Snaman. Members of Council present were Council President Hogan (arrived at 5:13 p.m.) and Mr. Leary (arrived at 5:13 p.m.) . Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS By unanimous consent, the agenda was approved, as presented. Dedication of Rights-of-Way and Public Infrastructure - Stoney Creek (Phases II & III) The developer of the Stoney Creek Subdivision (Phases II & III), Bay Developers, Inc., requested that all rights-of-way, public open space, and public infrastructure improvements related to this subdivision be dedicated to the City of Dover for permanent ownership and maintenance. Members were provided a list of all public improvements associated with this subdivision, as well as a map showing the general location and configuration of the subject rights-of-way. After construction was completed, City staff inspected the public improvements and provided the developer with a list of repairs to be made to meet City of Dover Standards and Specifications for Public Works Construction. All work has now been completed by the developer. A one (1) year Maintenance Agreement, Letter of Credit, and a Release of Liabilities will be submitted by the developer as a part of the dedication process. In addition, as-built drawings were submitted to the Public Services Department for their permanent records. Staff recommended acceptance of the dedication of rights-of-way public infrastructure for the Stoney Creek Subdivision (Phases II & III), to include all referenced public improvements, as detailed on the List of all Public Improvements provided to members. Mr. Scott Koenig, Public Services Manager/Director of Public Works, advised members that the total construction value of the improvements is $1,548,000. Mr. McGiffin moved to recommend approval of staff’s recommendation for the acceptance of dedication of rights-of-way and public infrastructure for the Stoney Creek Subdivision (Phases II & III) to include all of the referenced public improvements, as detailed on the List of all Public Improvements (Attachment #1). The motion was seconded by Mr. Snaman and unanimously carried. Mr. Ruane thanked Mr. Koenig, Mr. Lunt, and all City staff who participated in the South Governors Avenue Project for the hard work and effort involved in helping to bring the project to completion. Review of Utility Related CIP’s (Electric and Water/Wastewater) (October) Members were provided the Utility-Related (Electric and Water/Wastewater) Capital Investment Plan (CIP) Project Tracking Report for October 2010. In response to Mr. Ruane, Mr. Anthony DePrima, City Manager, advised members that all of the CIP projects (with the exception of new projects) are included in the PACE/NAES Report. He indicated that the PACE/NAES Report is provided by Mr. Vince Scire, Plant Manager, and is utilized to update the comments and status information provided on the CIP Report. In reference to

UTILITY COMMITTEE MEETING OF DECEMBER 13, 2010 PAGE 2 the Unit 3 Cooling Tower Project (noted on Page 36 of the PACE/NAES Report and Page 5 of the CIP Report), Mr. DePrima noted that this project is complete and Unit 3 and the Cooling Tower are back in service. He stated that the October PACE/NAES Report does not reflect completion of the project; however, it is reflected on the CIP report. Mr. DePrima reminded members that the status and comments provided on the CIP Report are more current than the dollar amounts, since his practice is to update comments after the end of the month. He assured members that there are no projects that require the Committee’s attention at this time. In response to Mr. Bonar, Mr. DePrima explained that Hazel Road has been completed, although the final blacktop coat has not been laid. He stated that he would provide details regarding the expected completion of the blacktop. Responding to Mr. McGiffin, Mr. DePrima stated that parking restrictions will resume on Hazel Road and residents have been notified of the completion of the project. Mr. Ruane requested that staff provide a more detailed list of water quality projects in the next report. Mr. Bonar moved to recommend acceptance of the Utility Related CIP’s (Electric and Water/Wastewater) Report, seconded by Mr. Snaman and unanimously carried. PACE/NAES Monthly Report (October 2010) The PACE/NAES Monthly Report for October 2010 was provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. At the request of Mr. Ruane, Mr. Anthony DePrima, City Manager, advised members that the contract between the City of Dover and PACE/NAES will soon expire. (City Clerk’s Office Note: The City’s current contract with PACE/NAES will expire on June 30, 2011.) Although the City has a good relationship with PACE/NAES, Mr. DePrima explained the importance of keeping this service competitive. He stated that bids have been solicited through the City’s Utility Attorney, Mr. Kirk Betts, for the services currently being provided by PACE/NAES. Mr. DePrima noted that several bids were submitted and will be reviewed and presented to the Committee and Council for consideration and final approval in March 2011. Mr. Ruane commended staff for taking a proactive approach in this matter. Mr. Bonar moved to recommend acceptance of the PACE/NAES Monthly Report for October 2010, seconded by Mr. Snaman and unanimously carried. Update - Green Energy Funding and Programming Mr. Ron Lunt, Public Utilities Director, provided and reviewed a corrected Green Energy Funding and Programming Update - Stimulus Funding (Attachment #2). He advised members that he was recently made aware of significant revisions the State has made regarding the limits and the structure of the program. Mr. Lunt indicated that the State will change from a dollar-based grant program to

UTILITY COMMITTEE MEETING OF DECEMBER 13, 2010 PAGE 3 a kW-based program and that this change will have little financial effect on the City. Once further information regarding the change is received, he assured members that this information will be provided. Responding to Mr. Ruane, Mr. Anthony DePrima, City Manager, stated that, to his knowledge, the Sustainable Energy Utility (SEU) does not provide grants to municipalities, although a loan program is available. He indicated that the SEU has programs targeted to individuals, for example, a program for homeowners to apply for lighting rebates. Mr. DePrima noted that a link to the SEU’s website is available on the City’s website and that the City and the SEU continue to pursue the concept of performance energy contracting. Mr. Bonar encouraged direct communication with the SEU when possible, explaining his understanding that the SEU has experienced challenges in organizing their program, disbursing funds, etc. Mr. McGiffin moved to recommend acceptance of the Update on Green Energy Funding and Programming, seconded by Mr. Bonar and unanimously carried. By unanimous consent, the meeting adjourned at 5:54 p.m. Respectfully submitted, Eugene B. Ruane Chairman EBR/TM/jg/js/ac/dd S:\AGENDAS & MINUTES\Committee-Minutes\2010\12-13-2010 UTILITY.wpd Attachments Attachment #1 - List of all Public Improvements for Stoney Creek Subdivision (Phase II & III) Attachment #2 - Revised Green Energy Funding and Programming Update - Stimulus Funding

ATTACHMENT #1 Utility Committee Meeting of 12/13/2010 DEDICATION OF RIGHTS-OF-WAY AND PUBLIC INFRASTURCTURE STONEY CREEK SUBDIVISION (PHASE II & III) ATTACHMENT A The following is a list of all public improvements which are to be accepted by the City of Dover: Sewer Utility Infrastructure (Construction Value = $ 496,000): 8” SDR-35 PVC Sanitary Sewer Main - 2,118 l.f. 4” PVC Sanitary Sewer Laterals - 2,670 l.f. (89 laterals) 4' Diameter Sanitary Sewer Manholes - 10 ea. (57.20 v.f.) Water Utility Infrastructure (Construction Value = $ 400,000): 8” Ductile Iron (Class 52 Cement Lined) Water Main - 2,455 l.f. 6” Ductile Iron (Class 52 Cement Lined) Water Main - 129 l.f. 3/4” Type “K” Copper Water Service Lines - 2,670 l.f. (89 services) 8” Gate Valve - 9 ea. 6” Hydrant Valve - 4 ea. Fire Hydrants - 4 ea. Storm Water Infrastructure (Construction Value = $ 127,000): Catch Basins - 15 ea. Yard Basins - 3 ea. 15” Type III Reinforced Concrete Pipe - 1,644 l.f. 18” Type III Reinforced Concrete Pipe - 285 l.f. 24” Type III Reinforced Concrete Pipe - 219 l.f. 27” Type III Reinforced Concrete Pipe - 218 l.f. 14”x23” Type III Elliptical Reinforced Concrete Pipe - 328 l.f. 19”x30” Type III Elliptical Reinforced Concrete Pipe - 146 l.f. 4’ Diameter Storm Sewer Manholes - 2 ea. (6.53 v.f.) Flared End Sections (Concrete) - 3 ea. Street Infrastructure (0.8894 miles) (Construction Value = $ 525,000): Moriarty Street Station 3+00 to Station 13+45 1,045 l.f. Ingram Street Station 1+75 to Station 5+65 390 l.f. Regent Street Station 0+00 to Station 4+36 436 l.f. Holmes Street Station 10+20 to Station 16+60 640 l.f. Stoney Creek Alley “A” Station 0+00 to Station 20+30 2,030 l.f. Stoney Creek Alley “B” Station 0+00 to Station 1+55 155 l.f. 4,696 l.f.

ATTACHMENT #2 FUND SUMMARY Utility Committee Meeting of 12/13/2010 Total Collected $ 581,820.24 DEMEC Admin Fee Paid $ 8,531.93 State Admin Fee Paid $ 12,315.00 Grants Paid $ 360,312.50 Grants/Fees Reserved and Amount Owed $ 195,120.74 Energy Depot Paid $ 24,751.30 Efficiency Programs Paid $ 14,052.53 *Funds Available $ (33,263.76) * As of 12-03-2010 GRANTS PAID Grant Amount Review Fee Amount Date Grant Paid Applicant Type Paid Paid Owed 9/21/2007 Laura Drew Kelly Geo - Res $ 3,000.00 $ 225.00 $ - 12/5/2007 Domingo Reye Solar - Res $ 12,762.50 $ 750.00 $ - 4/16/2008 Lakeland Commercial Group Geo - Comm $ 10,800.00 $ 750.00 $ - 6/19/2008 & 08/25/2008 L.D. Shank - Triad Farms Solar - Comm $ 30,000.00 $ 750.00 $ - 10/6/2008 City of Dover Solar - Comm $ 40,820.00 $ 750.00 $ - 10/21/2008 Robert & Cynthia Hartman Geo HP- Res $ 1,800.00 $ 135.00 $ - 10/21/2008 Robert Varipapa Geo HP- Res $ 2,400.00 $ 180.00 $ - 2/27/2009 David Jump Solar - Res $ 15,000.00 $ 750.00 $ - 2/27/2009 Jakob Seren Solar - Res $ 15,000.00 $ 750.00 $ - 2/27/2009 William Sweet Solar - Res $ 15,000.00 $ 750.00 $ - 3/31/2009 LD Shank - Triad Farms Solar WH-Comm $ 3,000.00 $ 225.00 $ - 3/31/2009 Warren & Joan Seaver Geo HP- Res $ 3,000.00 $ 225.00 $ - 4/22/2009 William Sweet Solar HW $ 3,000.00 $ 225.00 $ - 4/28/2009 State of DE/DNREC - DE Solar - Comm $ 30,000.00 $ 750.00 $ - 4/29/2009 Delaware Primary Care, LLC Solar - Comm $ 30,000.00 $ 750.00 $ - Utility Committee Meeting of 12/13/2010 9/11/2009 NCALL Solar - Comm $ 30,000.00 $ 750.00 $ - 9/11/2009 D. Brian Beckman Geo HP- Res $ 2,000.00 $ 150.00 $ - 9/21/2009 LKSC Dover, LLC Kids Cottage Solar - Comm $ 29,925.00 $ 750.00 $ - 10/5/2009 Mark F. Boller Geo HP- Res $ 3,000.00 $ 225.00 $ - 10/5/2009 John Welgan Solar - Res $ 15,000.00 $ 750.00 $ - 11/4/2009 LKSC Dover, LLC Kids Cottage Geo - Comm $ 12,000.00 $ 750.00 $ - ATTACHMENT #2 3/25/2010 Minaxi Patel Solar - Res $ 15,000.000 $ 750.000 $ - 3/23/2010 J. McGiffin Jr. & K. Doyle Geo HP- Res $ 3,000.000 $ 225.000 $ - 5/28/2010 Nancy Warner Geo HP- Res $ 1,200.000 $ - $ 90.000 6/2/2010 David Teel Geo HP - Res $ 1,800.000 $ - $ 135.000 6/2/2010 Dewey J. Barich Geo HP- Res $ 2,400.00 $ - $ 180.00 7/12/2010 Mike & Sharonb Laverty Solar - Res $ 5,105.000 $ - $ 382.880 8/19/2010 James Grilli Geo HP- Res $ 1,800.00 $ - $ 135.00 8/19/2010 Michael Noble Solar - Res $ 15,000.000 $ - $ 750.000 9/17/2010 David Teel Solar - Res $ 7,500.000 $ 562.500 Total $ 360,312.50 $ 12,315.00 $ 2,235.38

PENDING APPLICATIONS Grant Date Reserved Applicant Type Reservation 3/20/2009 City of Dover Geo HP $ 131,497.86 10/26/2009 Charles Bounds Geo HP- Res $ 1,935.000 1/27/2010 Pat's Pizzeria Solar - Comm $ 30,750.000 3/18/2010 Charles Messina Plumbing & El. Hot Water - Comm $ 10,750.000 5/14/2010 Elizabeth Murphy School Geo HP - Comm $ 9,890.000 7/15/2010 Michael & Carol Apgar Solar - Res $ 8,062.500 $ 192,885.36 ENERGY DEPOT FEES 3/3/2008 Start-up Fees $5,872.50 4/15/2008 Start-up Fees $1,957.50 4/15/2008 Mar, Apr, May 2008 $1,692.13 7/22/2008 June, July, Aug 2008 $1,692.13 10/10/2008 Sept, Oct, Nov 2008 $1,692.13 1/2/2009 Dec 08, Jan, Feb 2009 $1,692.13 4/3/2008 Mar, Apr, May 2009 $1,692.13 7/1/2009 June, July, Aug 2009 $1,692.13 9/11/2009 Sept, Oct, Nov 2009 $1,692.13 1/4/2010 Dec 09, Jan, Feb 2010 $1,692.13 3/29/2010 Mar, April, May 2010 $1,692.13 3/29/2010 June, July, Aug 2010 $1,692.13 Total Paid $24,751.30 ENERGY EFFICIENCY CAMPAIGNS/EDUCATION PROGRAMS 1,500 CFL Campaign & 10/21/2008 Educational Literature $5,012.29 12/11/2008 Reimbursement for Green $3,459.12 Thermal Imager for Home Audits 3/31/2009 Program $5,581.12 Total $14,052.53

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on December 13, 2010 at 6:00 p.m. with Chairman Leary presiding. Members present were Mr. McGiffin, Mr. Salters, Dr. Jones, and Mr. Shevock. Members of Council present were Council President Hogan (departed at 6:19 p.m. and returned at 6:25 p.m.) , Mr. Bonar, and Mr. Ruane. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Salters moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of a Hiring Freeze for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City Council. It was suggested that there be a “standing” agenda item to consider the filling of critical positions and, if there were no positions to consider, the item could be removed. Permission to Recruit - Police Officer Police Chief James Hosfelt reviewed a request to recruit for a Police Officer. He noted that this vacancy was created due to the recent resignation of a Police Officer. Mr. Salters moved to recommend approval of the request to recruit for a Police Officer, as recommended by staff. The motion was seconded by Mr. Shevock and unanimously carried. Permission to Recruit - Public Utilities Operations/Construction Manager Mr. Ron Lunt, Public Utilities Director, reviewed a request to recruit for a Public Utilities Operations/Construction Manager in the Public Utilities Department and advised members that the previous employee in this position retired last spring. He explained that staff attempted to continue working without filling the position; however, this proved challenging. Mr. Lunt stated that there are no current employees, particularly in the Water/Wastewater Division, who have the managerial experience necessary to keep projects moving forward. Although another employee (an engineer) attempted to assume these responsibilities, Mr. Lunt stated that the work is outside of his skill set. In addition, he noted that this individual has received a letter of deployment for May 2011 and will be stationed overseas for approximately one (1) year. Mr. McGiffin moved to recommend approval of the request to recruit for a Public Utilities Operations/Construction Manager, as recommended by staff. The motion was seconded by Mr. Salters and unanimously carried. Permission to Recruit - Electric Ground Worker Mr. Ron Lunt, Public Utilities Director, reviewed a request to recruit for an Electric Ground Worker in the Transmission and Distribution (T&D) Division of the Public Utilities Department. He stated that a vacancy was created when an Electric Ground Worker was transferred to the Public Services Department.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 13, 2010 PAGE 2 Mr. Salters moved to recommend approval of the request to recruit for an Electric Ground Worker, as recommended by staff. The motion was seconded by Mr. Shevock and unanimously carried. Draft Comprehensive Annual Financial Report (CAFR) Mrs. Donna Mitchell, Controller/Treasurer, reviewed the draft Comprehensive Annual Financial Report (CAFR) for the fiscal year ending June 30, 2010, which was also provided to the City’s audit firm, Faw, Casson, & Company, LLC. She reviewed the comments received from the City’s auditors regarding their preliminary notification of internal control issues observed during their audit. Dr. Jones suggested that staff inform all employees of the new requirements regarding the deadline for submission of retirement paperwork, relaying concerns that information is not always disseminated from department heads. Mrs. Mitchell provided a broad overview of the CAFR and an explanation of major highlights. Mr. Ruane noted that Page 3 references population estimates from the Delaware Population Consortium, as well as the 2000 U.S. Decennial Census, and that Page 139 references only the 2000 Census. If possible, he suggested that staff consider utilizing the Delaware Population Consortium data to better reflect the real population of the City. He noted that the use of the Census data skews the ratio of the net bonded debt to the City’s population. Referring to Page 132, Mr. Ruane suggested that staff include 2010 property tax rates. Responding to Mr. Ruane, Mrs. Mitchell noted that the City’s outstanding debt will be reduced by approximately $80,000 by 2015 and that, as of 2017, the City’s current outstanding indebtedness for the General Obligation (GO) Bonds will be completely paid (as indicated on Page 68). She stated that this is the only debt service the General Fund has at this time. Furthermore, Mrs. Mitchell indicated that, although a comparison to other governments has not been performed, the City’s debt service is low. Mrs. Mitchell stated that the final CAFR must be submitted to the Government Finance Officers Association (GFOA) by December 31, 2010 and that Council will receive a final copy in January 2011. Mr. Salters moved to recommend acceptance of the Draft Comprehensive Annual Financial Report (CAFR), seconded by Mr. Shevock and unanimously carried. Review of Council Memberships Members were advised that certain memberships are included in Council’s budget and that, once these memberships are approved through the budget process, payments are processed as renewals are submitted. Since these expenses are reflected in Council’s budget, it was suggested that the expenditures for continued membership be reviewed and approved.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 13, 2010 PAGE 3 For Fiscal Year 2010/2011, City Council’s budget included $12,198 for subscriptions and dues. This amount is based on the previous year’s costs or, when provided, a cost adjustment. The specific membership dues for this Fiscal Year are as follows: League of Local Governments - Annual Membership Renewal - $ 6,000 National League of Cities - Annual Membership Renewal - 3,258 Delaware State Chamber of Commerce - 856 Central Delaware Chamber of Commerce - 875 Miscellaneous (Magazine Subscriptions, etc.) - 200 Total $11,198 Mr. McGiffin advised members that overtly political communications are sometimes received during the budget preparation and election “seasons” and relayed his concerns regarding the utilization of tax dollars for membership dues to organizations that engage in political activity. He suggested that members be thoughtful and deliberative in determining which organizations Council will join, particularly when tax dollars are used to pay dues. Mr. McGiffin recommended that Council not pay membership dues to the Delaware State Chamber of Commerce (DSCC) and the Central Delaware Chamber of Commerce (CDCC) due to his feeling that these organizations are increasingly involved in political activities. He suggested the possibility of Council resigning immediately from these organizations and requesting a pro rata refund of dues already paid. Mr. Ruane referred to relevant emails and other notices provided to members (Attachment #1) and indicated his concurrence with Mr. McGiffin’s concerns. He stated that City funds should be used only for those memberships that are truly beneficial to the advancement of the causes for which the City and its government were established to accomplish. Mr. Bonar reminded members that the City has a long history of involvement and participation with the CDCC and local Chambers of Commerce at a variety of levels. He noted that the late Mayor Crawford Carroll was one of the main proponents of City and Chamber interaction. Due to the associations developed between the members of the Chambers, City Council, and City government, many business activities have transpired in the City which have been beneficial to the City’s tax base and citizens. It was Mr. Bonar’s hope that the City would continue to maintain membership with these organizations so that integral resources can be developed and interactions can be fostered between City government and the business community. However, he recommended that the City remind the Chambers that the City’s participation is voluntary and that the City does not condone involvement in political activities. Council President Hogan relayed his concerns with the emails sent which encourage individuals to express their disagreements with the City. It was his opinion that these organizations were actively recruiting and working against the City of Dover. He stated his opposition to paying tax dollars to organizations that are working against the City in this manner.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 13, 2010 PAGE 4 Mr. Leary voiced his support of the organizations and the benefits of membership. He suggested that members continue to authorize the City Clerk to include these memberships dues in the upcoming proposed budget, which would allow members the opportunity for further review during the budget process. In the meantime, he suggested that an outreach effort be made to resolve any problems the City may have with the organizations involved. Responding to Mr. McGiffin, Mr. DePrima advised members of the benefits offered by the CDCC, such as leadership programs, the Mayor’s attendance at Board Meetings, etc. He was not aware that the City was a member of the State’s Chamber of Commerce. Mr. DePrima stated that the Delaware League of Local Governments (DLLG) provides a variety of services to members, including educational and other information, lobbying, monthly educational meetings, etc. He was not aware of any local issues involving the National League of Cities (NLC); however, it was noted that some members of Council attend the NLC annual convention. In response to Mr. Bonar, Mr. DePrima stated his feeling that there was not much collaboration from the CDCC during the budget hearings; however, he advised members that the Chamber offered to meet with City staff to assist in budget development. He stated that a meeting was held with the Executive Director and President to determine how the City could allow for better public participation through the budget process. As a result, the Chamber will create an expert advisory committee that will work with City staff in the preparation of the City’s budget. Dr. Jones suggested the possibility of staff contacting representatives of the CDCC to voice the concerns of the City prior to severing the relationship. Responding, Mr. DePrima stated that when he met with the CDCC Executive Director and President, he mentioned that there were concerns and assured them that they would have an opportunity to address members; however, since he was not aware that this matter was scheduled for this meeting, they were not contacted nor invited to provide input. Dr. Joel Halpern, member of the CDCC, advised members of the many benefits provided by the organization, which serves as a voice for businesses and is instrumental in bringing businesses to the community. Mayor Carey felt it important for the City to continue memberships with these organizations and mentioned some of the various benefits provided to the City in this regard, noting that the City receives information regarding current issues. Mr. McGiffin moved to recommend that the matter be tabled to allow the opportunity for the Central Delaware Chamber of Commerce (CDCC) and other organizations to address members regarding the benefits of membership, seconded by Mr. Salters and unanimously carried. Mr. Leary requested that staff reach out to the organizations involved and provide them the opportunity to address members to explain the benefits of memberships.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 13, 2010 PAGE 5 By unanimous consent, the meeting adjourned at 6:49 p.m. Respectfully submitted, Thomas J. Leary Chairman TJL/TM/jg/js/ac/dd S:\AGENDAS & MINUTES\Committee-Minutes\2010\12-13-2010 LF&A.wpd Attachments Attachment #1 - CDCC Emails and Other Notices (4 pages)

ATTACHMENT #1 LF&A Committee Meeting of 12/13/2010

CITY OF DOVER FINANCE DEPARTMENT MONTHLY BUDGET REPORT NOVEMBER 2010 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE THREE MAJOR OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

Page 2 of 8 City of Dover Finance Department Monthly Budget Report October 2010 S Strategic Objectives for Fiscal Year 2010 – 2011 1. Develop Days Sales Outstanding (DSO) monthly report to provide timely information on receivable collections. 2. Assist with implementation of inventory system for Electric Plant inventory. 3. Implementation and transition to an external service for time keeping and payroll. 4. Implement and transition to lockbox and remote deposit services for cash receipts. ACTIVITY LEVELS FY10 YTD FY11 YTD BANK TRENDS Number of Deposits Made 485 1,334 Total Amount of All Deposits $ 62,231,927 $ 69,674,078 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 400,723 100.0% $ 8,604,776 387,497 100.0% $ 8,612,655 Wages and Hours Worked Regular 330,121 82.4% $ 6,915,103 322,954 83.3% $ 6,853,965 All over time 14,193 3.5% $ 580,334 14,629 3.8% $ 621,584 Other Paid or Unpaid Wages and Hours Vacation 21,186 5.3% $ 548,492 25,181 6.5% $ 640,769 Sick 8,545 2.1% $ 190,526 7,358 1.9% $ 170,218 Furlough 8,960 2.2% $ - 1,506 0.4% $ - Terminal Leave - Retiree Vacation/Sick Payout 5,160 1.3% $ 139,355 2,727 0.7% $ 76,729 Comp Time (Police) 2,611 0.7% $ 79,363 2,978 0.8% $ 93,438 Personal 354 0.1% $ 9,261 337 0.1% $ 10,017 Leave Without Pay 2,367 0.6% $ - 2,190 0.6% $ - Other (description below) 7,229 1.8% $ 142,343 7,640 2.0% $ 145,936 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 11 11 Number of Payroll Checks Issued 4,736 4,537 Number of Pension Checks Issued 1,135 1,191 Total Pension Benefits Paid - Defined Benefit Plan $ 1,785,328 $ 1,890,383 ACCOUNTS PAYABLE Number of Check Vouchers 3,197 2,680 Number of EFT Vouchers 739 865 Vouchers Dollar Amount Disbursed $ 50,526,736 $ 39,055,939

Page 3 of 8 City of Dover Finance Department Monthly Report – November 2010 General Fund Summary 42% of Budget YTD Balance Budget Beginning Balance - Unaudited $ 2,277,575 $ 2,655,562 $ (377,987) 116.6% Revenues Court of Chancery Fees 645,000 167,600 477,400 26.0% Fines & Police Revenues 881,502 424,813 456,689 48.2% Franchise Fees 486,000 136,380 349,620 28.1% Grants 831,850 141,720 690,130 17.0% Intrafund Services 4,347,834 1,537,550 2,810,284 35.4% Library & Recreation Revenues 665,689 276,738 388,951 41.6% Licenses & Permits 2,457,675 1,663,069 794,606 67.7% Property Taxes (Includes BID Revenue) (1) 11,035,326 10,869,489 165,837 98.5% Sanitation Revenues 2,387,511 1,004,295 1,383,216 42.1% Other Miscellaneous Revenues 365,250 59,665 305,585 16.3% Transfers-In from Special Funds & Utilities Civil Traffic Penalties 930,000 317,028 612,972 34.1% Municipal Street Aid Fund 526,843 263,776 263,067 50.1% Transfer Taxes 1,000,000 243,479 756,521 24.3% Electric Fund 8,856,000 4,428,000 4,428,000 50.0% Total Revenues 35,416,480 21,533,602 13,882,878 60.8% Total Beginning Balance & Revenues $ 37,694,055 $ 24,189,164 $ 13,504,891 64.2% Expenditures City Clerk & Council $ 418,172 $ 140,127 $ 278,045 33.5% Mayor, City Manager & Human Resources 1,008,803 391,242 617,561 38.8% Police & Police Extra Duty 12,907,889 4,796,120 8,111,769 37.2% Public Services 4,574,682 1,672,877 2,901,805 36.6% Central Services 2,422,663 863,586 1,559,077 35.6% Planning & Inspections 1,943,804 746,100 1,197,704 38.4% Finance, Info Tech & Customer Services 2,444,787 979,353 1,465,434 40.1% Library & Recreation 1,904,696 720,102 1,184,594 37.8% Fire Department 709,862 279,555 430,307 39.4% Assessor 197,249 72,882 124,367 36.9% Insurance 600,000 164,838 435,162 27.5% OPEB - Retiree’s Health Care Contribution 1,297,509 648,752 648,757 50.0% Police Pension Trust Contribution - State Grant 620,000 90,000 530,000 14.5% Appropriation to Pension Fund 1,090,000 592,500 497,500 54.4% Street Lights 985,000 397,159 587,841 40.3% Debt Service 331,800 302,450 29,350 91.2% Transfer to CDBG 6,000 - 6,000 0.0% Provision for Uncollectible 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 1,307,839 - 1,307,839 0.0% Total Expenditures 34,780,755 12,867,643 21,913,112 37.0% Budget Balance - Working Capital 2,913,300 - 2,913,300 0.0% Total Budget Balance & Expenditures $ 37,694,055 $ 12,867,643 $ 24,826,412 34.1% Reserve Balances Contingency $ 417,971 $ 536,993 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 11/30/10 is $775,867 as compared to $592,851 in November 2009.

Page 4 of 8 City of Dover Finance Department Monthly Report – November 2010 Water/Wastewater Fund Summary 42% of Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 943,545 $ 1,236,546 $ (293,001) 131.1% Beginning Balance - Wastewater - unaudited $ 585,053 $ 902,366 $ (317,313) 154.2% Beginning Balance - Kent County Treatment - unaudited $ (1,632,876) $ (1,872,081) $ 239,205 114.6% Revenues Water Fees 4,206,700 2,388,361 1,818,339 56.8% Wastewater Fees 3,308,300 1,647,139 1,661,161 49.8% Kent County Treatment Fees 4,275,600 1,900,662 2,374,938 44.5% Water Tank Leases 299,400 128,246 171,154 42.8% Miscellaneous 72,515 35,539 36,976 49.0% Impact Fees - Water 323,000 76,792 246,208 23.8% Impact Fees - Wastewater 357,000 86,683 270,317 24.3% Total Revenues 12,842,515 6,263,422 6,579,093 48.8% Total Beginning Balance & Revenues $ 12,738,237 $ 6,530,253 $ 6,207,984 51.3% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 642,878 $ 174,693 $ 468,185 27.2% Water 412,588 146,607 265,981 35.5% Water Treatment Plant 1,499,857 584,631 915,226 39.0% Wastewater 969,762 325,329 644,433 33.5% Construction & Inspection 392,561 156,347 236,214 39.8% Kent County Treatment Fees 4,235,403 1,528,866 2,706,537 36.1% Intrafund Services 1,272,331 412,145 860,186 32.4% OPEB - Retiree’s Health Care Contribution 177,427 88,712 88,715 50.0% Pension Trust Contribution - Unfunded liability 372,000 186,000 186,000 50.0% Debt Service 562,601 199,932 362,669 35.5% Transfers Out Water I & E Fund 500,000 500,000 - 100.0% Wastewater I & E Fund 500,000 500,000 - 100.0% Capital Asset Reserve - Water 100,000 - 100,000 0.0% Capital Asset Reserve - Wastewater 100,000 - 100,000 0.0% Impact Fee Reserve - Water 110,597 - 110,597 0.0% Impact Fee Reserve - Wastewater 6,802 - 6,802 0.0% Total Expenses 11,854,807 4,803,262 7,051,545 40.5% Budget Balances Budget Balance - Working Capital - Water 1,348,501 - 1,348,501 0.0% Budget Balance - Working Capital - Wastewater 1,127,608 - 1,127,608 0.0% Budget Balance-Working Capital - Kent County Treatment (1,592,679) - (1,592,679) 0.0% Total Budget Balances 883,430 - 883,430 0.0% Total Budget Balances & Expenses $ 12,738,237 $ 4,803,262 $ 7,934,975 37.7% Reserve Balances Contingency-Water $ 126,607 $ 123,782 Contingency-Wastewater $ 141,575 $ 138,509 Impact Fee Reserve - Sewer NO BUDGET $ 3,884,230 Impact Fee Reserve - Water NO BUDGET $ 246,737 Bond Coverage Ratio (Covenant 1.20) 4.76 11.43

Page 5 of 8 City of Dover Finance Department Monthly Report – November 2010 Electric Revenue Fund Summary 42% of Budget YTD Balance Budget Beginning Balance - unaudited $ 12,086,275 $ 13,537,864 $ (1,451,589) 112.0% Revenues Sales to Customers 96,595,300 45,747,686 50,847,614 47.4% Purchased Power Adjustment - Credit (2,000,000) (921,066) (1,078,934) 46.1% Utility Tax 1,864,800 892,279 972,521 47.8% Weyandt Hall Rents 186,816 84,751 102,065 45.4% Miscellaneous Revenues 1,085,500 544,974 540,526 50.2% Intrafund Service Receipts Water/Wastewater 299,442 63,339 236,103 21.2% Total Revenues 98,031,858 46,411,963 51,619,895 47.3% Total Beginning Balance & Revenues $ 110,118,133 $ 59,949,827 $ 50,168,306 54.4% Expenses Power Supply & Generation Power Supply $ 48,059,699 $ 21,658,410 $ 26,401,289 45.1% Power Supply Management/Incentive 2,280,000 1,002,522 1,277,478 44.0% Capacity Charges 11,618,223 5,076,475 6,541,748 43.7% PJM Charges - Load 11,850,876 5,996,014 5,854,862 50.6% Total Power Supply 73,808,798 33,733,421 40,075,377 45.7% Plant Operations 5,694,315 2,459,688 3,234,627 43.2% Generation Fuels 297,820 3,138,177 (2,840,357) 1053.7% Capacity Credits (11,488,785) (4,721,582) (6,767,203) 41.1% PJM Credits (720,797) (5,255,812) 4,535,015 729.2% Total Generation (6,217,447) (4,379,529) (1,837,918) 70.4% Total Power Supply & Plant 67,591,351 29,353,892 38,237,459 43.4% Electric Operating Divisions: Transmission/Distribution 3,206,515 1,173,845 2,032,670 36.6% Electrical Engineering 1,842,903 499,519 1,343,384 27.1% Administration 609,169 242,698 366,471 39.8% Meter Reading 222,908 81,247 141,661 36.4% Systems Operations 518,053 176,306 341,747 34.0% Intrafund Services 3,374,945 1,188,743 2,186,202 35.2% Utility Tax 1,864,800 892,279 972,521 47.8% Interest on Deposits 54,500 11,967 42,533 22.0% OPEB - Retirees Health Care Contribution 639,110 319,557 319,553 50.0% OPEB Trust Contribution 1,200,000 1,200,000 - 100.0% Pension Trust Contribution - Unfunded liability 833,000 416,500 416,500 50.0% Green Energy Payment to DEMEC 128,600 63,302 65,298 49.2% Accounts Receivable Write-Offs 135,000 135,000 - 100.0% Inventory Write-Offs 175,000 175,000 - 100.0% Pike Engineering - 39,220 (39,220) 0.0% Debt Service 4,058,700 1,353,901 2,704,799 33.4% Transfers Out: General Fund 8,856,000 4,428,000 4,428,000 50.0% Electric Improvement & Extension Fund 3,500,000 875,000 2,625,000 25.0% Depreciation Reserve 1,250,000 - 1,250,000 0.0% Rate Stabilization Reserve 1,300,000 - 1,300,000 0.0% Total Expenses 101,360,554 42,625,976 58,734,578 42.1% Budget Balance - Working Capital 8,757,579 - 8,757,579 0.0% Total Budget Balance & Expenses $ 110,118,133 $ 42,625,976 $ 67,492,157 38.7% Reserve Balances Contingency Reserve $ 1,071,054 $ 1,048,168 Insurance Reserve $ 408,503 $ 400,038 Rate Stabilization Reserve $ 6,171,027 $ 4,817,301 Bond Coverage Ratio (Covenant 1.25) 1.51 3.43 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 707,536 338,214 Sales per MWh $ 136.524 $ 135.263 Purchased/Generated MWh 738,215 339,548 All In MWh Supply & Generation $ 91.561 $ 86.450

Page 6 of 8 City of Dover Finance Department Monthly Report – November 2010 General Capital Project Fund Summary 42% of Budget YTD Balance Budget Beginning Balance - Projects - Unaudited $ 65,479 $ 227,592 $ (162,113) 347.6% Beginning Balance - Library - Unaudited $ - $ 34,583 $ (34,583) 0.0% Revenues Transfer from General Fund for Projects 1,307,839 - 1,307,839 0.0% State Grant - Library 3,343,520 197,903 3,145,617 5.9% Police Grant 18,000 - 18,000 0.0% Library Bond Issue/Contributions 1,000,000 30,000 970,000 3.0% Transfer from Library Reserve 2,343,519 - 2,343,519 0.0% Transfer from Capital Asset Reserve 140,000 - 140,000 0.0% Interest Earnings 10,900 2,200 8,700 20.2% Income from Sale of Assets - 7,809 (7,809) 0.0% Total Revenues 8,163,778 243,042 7,920,736 3.0% Total Beginning Balance & Revenue $ 8,229,257 $ 505,217 $ 7,724,040 6.1% Expenditures Fire $ 288,210 $ 229,692 $ 58,518 79.7% Grounds Maintenance 63,675 9,347 54,328 14.7% Library 6,687,039 398,449 6,288,590 6.0% Recreation 45,000 25,500 19,500 56.7% Police 282,380 18,255 264,125 6.5% Streets 481,055 45,759 435,296 9.5% Sanitation 246,075 - 246,075 0.0% Information Technology 12,000 - 12,000 0.0% Mayor 31,500 - 31,500 0.0% Total Expenditures 8,136,934 727,002 7,409,932 Budget Balance - Projects 92,323 - 92,323 0.0% Total Budget Balance & Expenditures $ 8,229,257 $ 727,002 $ 7,502,255 8.8% Reserve Balances Capital Asset Replacement Reserve $ 116,465 $ 252,246 Library Reserve $ 1,243,686 $ 3,243,252 Parkland/Recreation $ 185,045 $ 224,356

Page 7 of 8 City of Dover Finance Department Monthly Report – November 2010 Water/Wastewater Improvement & Extension Fund Summary 42% of Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 743,431 $ 1,590,874 $ (847,443) 214.0% Beginning Balance - Wastewater - unaudited $ 257,168 $ (45,665) $ 302,833 -17.8% Beginning Balance - Bond Proceeds - Wastewater $ 286,500 $ - $ 286,500 0.0% Revenues Bond Issue Proceeds Series 2010 3,016,200 - 3,016,200 0.0% Income from Sale of Assets - 17 (17) 0.0% Interest Earned - 19,405 (19,405) 0.0% State Loan-Wastewater - 1,787,126 (1,787,126) 0.0% Transfer from Water Operating Fund for Water 500,000 500,000 - 100.0% Transfer from Wastewater Operating Fund for Wastewater 500,000 500,000 - 100.0% Transfer from Impact Fee Reserve - Wastewater 242,040 - 242,040 0.0% Total Revenues 4,258,240 2,806,548 1,451,692 65.9% Total Beginning Balance & Revenues $ 5,545,339 $ 4,351,757 $ 1,193,582 78.5% Expenses Water $ 620,000 $ 150,247 $ 469,753 24.2% Wastewater 1,560,700 1,470,355 90,345 94.2% Total Expenses 2,180,700 1,620,602 560,098 74.3% Budget Bal-Working Capital - Wastewater Bond Proceeds 2,153,140 - 2,153,140 0.0% Budget Balance - Working Capital - Water 623,431 - 623,431 0.0% Budget Balance - Working Capital - Wastewater 588,068 - 588,068 0.0% Total Budget Balances 3,364,639 - 3,364,639 0.0% Total Budget Balances & Expenses $ 5,545,339 $ 1,620,602 $ 3,924,737 29.2% Reserve Balances Capital Asset Replacement - Water $ 319,003 $ 213,585 Capital Asset Replacement - Wastewater $ 168,767 $ 67,064

Page 8 of 8 City of Dover Finance Department Monthly Report – November 2010 Electric Improvement & Extension Fund Summary 42% of Budget YTD Balance Budget Beginning Balance - unaudited $ 1,688,861 $ 3,429,624 $ (1,740,763) 203.1% Beginning Balance Bond - unaudited $ - $ 415,585 $ (415,585) 0.0% Revenues Interest Earnings 40,700 8,788 31,912 21.6% Transfer from Electric Revenue Fund 3,500,000 875,000 2,625,000 25.0% Department of Energy Grant - 65,065 (65,065) 0.0% Income from Sale of Assets - 2,280 (2,280) 0.0% Total Revenues 3,540,700 951,133 2,589,567 26.9% Total Beginning Balance & Revenues $ 5,229,561 $ 4,796,342 $ 433,219 91.7% Expenses Power Plant $ 1,480,068 $ 1,332,687 $ 147,381 90.0% Transmission/Distribution 739,000 232,020 506,980 31.4% Electrical Engineering 1,390,429 618,459 771,970 44.5% Administration - - - 0.0% Total Expenses 3,609,497 2,183,166 1,426,331 60.5% Budget Balance - Working Capital 1,620,064 - 1,620,064 0.0% Total Budget Balance & Expenses $ 5,229,561 $ 2,183,166 $ 3,046,395 41.7% Reserve Balances Depreciation Reserve $ 9,572,390 $ 8,092,098 Future Capacity Reserve $ 9,294,563 $ 9,103,739

Dover Police Department Monthly Report To Mayor & City Council “To Protect and Serve” November 2010

December 14, 2010 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the report on Police Department activities for the month of November 2010: COMPLAINTS Total complaints received through November 30th 36,000 31,150 numbered 31,150. This is an increase of 5,104* 28,150 27,466 27,087 complaints over the same time period for last year. 30,000 26,046 24,000 *Such a large increase is due in part to all calls for 18,000 service are now included in total. 12,000 6,000 0 2006 2007 2008 2009 2010 CRIMINAL INVESTIGATIONS 35 29 28 Cases Reported in 22 November 21 Cases Cleared in 14 November 6 Cases Cleared from 7 3 3 Previous Months 1 2 1 0 0 Burglary Robbery Rape

Report to Mayor and Council November 2010 Page 2 QUALITY OF LIFE TASK SECTION ENFORCEMENT ACTION ARRESTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 1 ASSIST OTHER 2 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 60 DRUG RELATED ARRESTS 22 LOUD MUSIC 1 MISCELLANEOUS VIOLATIONS 7 PARKING VIOLATIONS 14 PEDDLER 0 MEETINGS 8 PROSTITUTION 0 COLLECTION OF DELINQUENT DCO’S 1 WANTED CHECKS/CPC’S 15 TRAFFIC ARRESTS 68 WARNINGS 42 FUGITIVE 11 TOTAL ARRESTS 252 TRAFFIC ARRESTS 24,000 17,974 18,525 19,126 16,901 17,033 The department issued 19,126 traffic citations through this reporting period. This is an increase of 601 citations over the 16,000 number issued during the same period last year. 8,000 0 2006 2007 2008 2009 2010 TRAFFIC CRASHES Through November 30th, Dover Police investigated 1,672 traffic crashes. This is a decrease of 59 accidents investigated during the same period last year. 2,400 2,008 1,943 1,831 1,731 1,672 1,600 800 0 2006 2007 2008 2009 2010

Report to Mayor and Council November 2010 Page 3 911 CENTER 10% During the month of November, our 911 Center handled a total of 9,709 calls averaging 324 calls per 911 Landline day. Dispatchers handled 2,165 calls on the 911 22% 911 Wireless wireless lines, an average of 73 calls per day and 961 calls on the 911 landlines, an average of 33 calls per Administrative day. 68% CITY ORDINANCE SUMMONS 12,000 9,318 9,204 8,406 7,919 th Through November 30 , we issued 7,919 city ordinance 7,479 summons, an increase of 440 summons over November of 8,000 6,453 6,658 5,705 5,037 5,143 last year. *Note: of those summonses issued in November, 41 were issued for handicapped parking violations, 13 for fire lane parking violations, 72 for false 4,000 alarms (39 for 3-5 alarms, 17 for 6-9 alarms, 12 for 10-15 alarms, and 4 for 16 or more alarms) and 6 for noise 0 violations (2 for vehicle violations and 4 for residence 2006 2007 2008 2009 2010 violations). ISSUED PAID Listed below are the major crimes and activities that occurred during the month of November: • On Friday, November 5, 2010, an unknown suspect entered a residence on Old Forge Drive by breaking a basement window. Once inside the unknown suspect removed miscellaneous jewelry items and fled out the back door undetected. • On November 8, 2010, Dover Detectives identified two suspects in a string of recent residential burglaries. In all three burglaries, jewelry was taken. Investigation revealed that one suspect was committing the burglaries and then the other was pawning the stolen jewelry at pawn shops in Dover and Milford. • On November 8, 2010, Dover Officers from the Sex Offender Enforcement Section were conducting sex offender verifications. At which time they discovered that two subjects had moved and failed to register a new address with the State Bureau of Identification. Warrants were obtained and the subjects were arrested. • On November 15, 2010, an unknown suspect threw a rock through the front door glass of Roma’s Restaurant to gain entry and once inside removed the cash register which contained a small amount of money. The suspect fled in an unknown direction. • On November 16, 2010, Dover Officers conducted a traffic stop where a subject who was a passenger in the vehicle was recognized by the officers as a subject who had fled from them earlier that evening. The subject was taken into custody. It was then discovered that he was in possession of a loaded revolver and was a person prohibited.

Report to Mayor and Council November 2010 Page 4 Major crimes and activities that occurred during the month of November continued: • On November 16, 2010, a subject was contacted at a scheduled Probation and Parole appointment. He was then found to be in possession of over 3 grams of crack cocaine. During the subsequent search warrant on a residence located on North New Street, officers discovered additional amounts of cocaine, digital scales and numerous prescription pills that were obtained illegally. • On November 18, 2010, Dover Officers from the Drugs, Vice, and Organized Crime Section and the Safe Streets Section executed a search warrant at the residence of subject, who resides on Patriot Drive. The subject was arrested on several criminal and drug charges stemming from a three month undercover drug investigation into the illegal sale of prescription drugs. During the investigation undercover officers made several purchases of prescription tablets from subject at her residence. During her arrest she was found to be in possession of Xanex tablets. She was also wanted on an outstanding warrant for criminal impersonation. • On November 23, 2010, an unknown male suspect threw a brick through the front door glass of Valero Gas to gain entry and once inside removed several packs of cigarettes. The suspect then fled in an unknown direction. • Dover Detectives arrested 5 juveniles in connection with a string of burglaries that occurred between November 7, 2010 and November 24, 2010. The ongoing investigation led to clearing 5 burglaries and 2 attempted burglaries on the west side of Dover. Damaging windows to gain entry was the method used in most of the burglaries. Once inside, items such as Playstation and XBox games, jewelry, alcohol, and a laptop was removed from the various residences. The juveniles were all 16 and 17 years old and lived in the area. Two of the juveniles were committed to Stevenson in default of bond and the other three were released to their parents. • Dover Detectives arrested a subject for a series of burglaries, which occurred at Lake Club Apartments between November 15, 2010 and November 28, 2010. He was also arrested for a burglary that occurred on Miller Drive. The subject was using objects to pry open doors and break out windows to gain entry into these locations. He was charged with five counts burglary, where he entered the laundry rooms of the apartments and removed money from the machines and one count of burglary for when he entered a residence on Miller Drive, where he had previously done yard work. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Monthly Report November 2010 Office of City Assessor

Assessor’s Office Major Updates Sept‐10 Oct‐10 Nov‐10 Assessment Change $12,617,900 90,100 ‐$64,300 Residential Sales Ratio Report Sales in Study Total Assessed Value Total Sale Price Ratio PRD 8 $1,652,900 $1,752,000 0.98 1.019 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Assessor’s Office Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All deeds from 2006 through current day are scanned and attached to our software. ‐ Hard Copies of original property record cards are being scanned and attached to the CAMA software for easy retrieval of previous years history.

CITY MANAGER’S MONTHLY REPORT November 2010 City Manager’s Monthly Report, November 2010

Customer Services 1,330 payments were processed online or by telephone in November 2010. City of Dover property taxes were due August 31, 2010. As of November 30, 2010 the delinquent property taxes total $804,823.93 for all tax years. Budget and Program Development Met with Customer Service staff to review implementation of the new utility bill design. Attended meeting with Delaware.net regarding the redesign of the Customer Service portion of the City’s website. Human Resources ASI Flexible Spending Account open enrollment held for all employees. Annual United Way campaign came to an end. Information Technology Meetings held with individual departments and Delaware.net to continue the redesign and upgrade of the City’s website. Parks, Recreation, & Library The Library recorded 801 people attending 24 children’s programs. Seventy‐one residents were recorded in Job Resource Center. The store room at the Pitts Center has been completed, Annual Festival of Lights drew a crowd of approximately 450 to this event to kickoff the holiday season. Public Services Continue to work with contractor to complete the public infrastructure in Nottingham Meadows. Working with contractor on the Library Bid Pac A construction. Public Utilities All water main installations have been completed for east of North State Street (Phase “A” Water Main Replace‐ ment). 2 City Manager’s Monthly Report, November 2010

PUBLIC AFFAIRS Citizen Action Center Citizen Action Center Number of Frequently Asked Questions Complaints Registered 200 500 175 379 402 367 150 400 332 3 14 309 31 2 125 300 253 249 263 252 100 222 75 186 200 50 25 100 0 0 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 09 09 10 10 10 10 10 10 10 10 10 10 09 0 9 10 10 10 10 10 10 10 10 10 10 10 P lannin g/In spection s Police Public Services/Public Works Public Utilities Site Admin /Other AVERAGE TIME TO CLOSE COMPLAINTS RECEIVED ‐ November 2010 Total # Department # Of Days Complaints Planning/Code Enforcement 29 6.75 days (property code violations) Police (community policing) 3 11.49 days Public Services ‐ Grounds 2 ‐ Sanitation 4.25 days 1 ‐ Streets 3 Public Utilities (electric outages) 2 1.2 days Site Admin/Other Departments 2 9.7 days COMMUNITY OUTREACH, TRAINING AND EDUCATION EVENTS ‐ November 2010  Library Public Relations Committee Meeting.  Meeting with Verizon per franchise agreement.  Conducted 4 Customer Service Trainings for all City of Dover Employees.  Prayer Breakfast Wrap Up.  Met with all departments along with Delaware.net about redesign and content of the website. July Aug Sept Oct Nov OTHER ACTIVITIES FYTD 2010 2010 2010 2010 2010 Facebook ‐ New Posts 21 26 54 41 52 194 Facebook ‐ Page Views 716 1,004 1,145 1,152 1,671 5,688 Facebook –Replies to Questions 17 37 21 23 21 119 Press Releases 16 9 16 5 2 48 Ceremonial Documents 25 16 26 19 17 103 (Proclamations, Certificates, Letters of Welcome) City Manager’s Monthly Report, November 2010 3

CENTRAL SERVICES Fleet Operations & Maintenance Items on Hand with no Usage over 36 Months 70000 120 $1,000,000 60000 100 Total Work Orders $800,000 50000 Total Dollars 80 40000 60 $600,000 30000 40 20000 $400,000 10000 20 0 0 $200,000 Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Nov- Dec- Jan- Feb- M ar- Apr- M ay- Jun- Jul- Aug- Sep- Oct- Nov- 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 Total Dollars Tot al Work Orders Elect ric Wat er General Work Orders: 78 Electric: $445,837.06 Fleet Maintenance: 8,247.74 (excludes Melvin’s Sunoco) Water: $ 25,858.40 Fuel: $40,209.02 General: $ 38,750.53 Stock Purchases by Fund Contingency & Warehouse Stock $500,000 $4,500,000 2,700 2,600 $400,000 $4,000,000 2,500 Total Line Items 2,400 $300,000 $3,500,000 2,300 Total Dollars 2,200 $200,000 $3,000,000 2,100 2,000 $100,000 $2,500,000 1,900 1,800 $0 $2,000,000 1,700 Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 Electric Water General Total Dollar Value Total Line It ems Electric: $37,184.13 Total Dollar Value: $2,653,015.59 Water: $ 3,471.56 Total Line Items: 1,811 General: $ 4,039.14 Major Program Updates MEASURE NOVEMBER 2010 NOVEMBER 2009 DIFFERENCE Issue Effectiveness (>90%) How often the warehouse has what cus‐ 98.9% 99.3% ‐0.44% tomers need when it’s needed. [issues / (issues + back orders)] * 100 Turn Over Rate (4‐5 per yr.) Indicates that the material stocked is the 1 every 25.8 years 1 every 28.3 years ‐2.47 years material being used. Bids for non‐inventory items converted to 10 of 11 Bids 7 of 7 Bids (FY10 Total) purchase orders within timeframe ‐9 % 91% 100% (Quantity and Percentage) Sealed bids prepared, received & distrib‐ 25 of 27 Bids 36 of 38 Bids (FY10 Total) uted within 7 working days of receipt 2.1% 92.6% FYTD 94.7% (Quantity and Percentage) Scheduled Preventative Maintenance 15 of 26 appointments kept 22 of 28 appointments kept appointments being kept. ‐20.9% 57.6% 78.6% (Quantity and Percentage) 399,185 pieces Mail receiving lowest discounted rate 133,247 pieces (FY10 Total) 0.37% (Quantity and Percentage) 96.3% 95.9% Routine work orders completed within 5 35 work orders completed 29 work orders completed 1.9% days (Quantity and Percentage) 85.3% 90.2% Emergency work orders completed within 10 work orders completed 3 work order completed ‐ 2 days (Quantity and Percentage) 100% 100% 4 City Manager’s Monthly Report, November 2010

CUSTOMER SERVICES WORK ORDERS PROCESSED EXTENSIONS OF CREDIT 3,500 900 833 783 3,000 800 714 729 700 613 628 612 632 2,500 2,262 568 556 600 547 1,984 1,970 1,972 468 2,000 1,833 1,825 500 1,709 1,689 1,526 1,459 400 356 1,382 1,355 1,399 1,500 300 1,000 200 100 500 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 2009 2009 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2009 2009 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 CUTS FOR NON PAYMENT CUSTOMER PAYMENT USAGE $1,800,000 80,000 71,818 69,950 $1,600,000 70,000 $1,400,000 60,000 $1,200,000 50,000 $1,000,000 40,000 28,929 $764,133 27,946 $800,000 30,000 $614,726 14,355 20,000 12,538 $600,000 9,773 9,955 10,000 62 52 $400,000 0 $200,000 $112,768 $110,597 Drive‐Thru Over the Mail, Drop Credit Cards Bank Drafts $‐ Window Counter Box 2011 YTD 2010YTD November 2010 November 2009 FYTD11 FYTD10 FY 2011 FY 201 0 Major Program Updates Nov 2010 Nov 2009 Difference Year‐to‐Date Year‐to‐Date Number of Customers Served 23,763 21,914 1,849 129,959 125,782 Final Bills 609 581 28 3,615 3,284 Estimated Bills 139 136 3 723 700 Penalties Posted $ 24,751 $ 19,486 $ 5,265 $ 109,469 $ 92,730 Extensions of Credit ‐ Amount Extended $ 180,729 $ 110,545 $ 70,184 $ 1 ,048,852 $ 8,795 Balance Transfers $ 1,810 $ 4,208 $ (2,398) $ 11,686 $ 2,988 Utility Collections $ 18,863 $ 14,842 $ 4,021 $ 128,576 $ 836,579 Special Assessments $ 1,005 $ 110 $ 895 $ 6,440 $ 23,378 Miscellaneous Billings $ 209,961 $ 127,653 $ 82,308 $ 718,448 $ 117,765 CNP through Disconnect Collars 11 12 (1) 40 98 Court Cases ‐ ‐ ‐ ‐ 0 Tamperings 4 10 (6) 22 18 Taxes Levied $ ‐ $ ‐ $ ‐ $ 11 ,112,832 $ 9,821,008 Billing Adjustments $ 31,043 $ (4,574) $ 35,617 $ (324,013) $ ( 167) Total Taxes Collected $ 158,190 $ 95,917 $ 62,273 $ 9 ,432,365 $ 9,173,590 Taxes Outstanding $ 804,824 $ 597,982 $ 206,842 $ 804,824 $ 598,982 Payments in Lieu $ 1,500 $ 1,500 $ ‐ $ 7,500 $ 7,500 Billing Accuracy (on schedule billings) 99.0% 99.9% ‐ 99 .0% 99.3% Bills Published on Schedule 99.9% 99.9% ‐ 99 .9% 99.9% Meters Read on Schedule 99.9% 99.9% ‐ 99 .9% 99.9% Customer Satisfaction Rating 99.7% 99.8% ‐ 99 .7% 99.7% Deliquent Accounts Collected 99.7% 99.7% ‐ 99 .7% 99.7% City Manager’s Monthly Report, November 2010 5

HUMAN RESOURCES Customer Service Contacts Payroll Hours 700 9,000 600 8,000 7,000 500 6,000 400 5,000 300 4,000 200 3,000 100 2,000 0 1,000 0 Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov 09 09 10 10 10 10 10 10 10 10 10 10 10 Oct Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov 09 09 09 10 10 10 10 10 10 10 10 10 10 10 Cit izens Assisted 43 30 25 20 25 68 55 50 42 103 150 134 38 Employees Assisted 79 65 75 37 70 97 172 85 78 79 97 68 135 Overtime 1,463 1,808 1,564 3,29 1,556 1,415 1,602 1,316 1,779 1,874 1,257 1,257 1,049 593 Applicat ions Processed 1 0 0 35 0 2 0 75 4 482 259 273 3 Sick 1,508 1,903 2,018 4,83 2,173 3,32 1,969 961 732 1,749 1,466 1,393 1,300 1,451 Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Category Total 09 09 10 10 10 10 10 10 10 10 10 10 10 * Caucasian 323 322 320 320 318 315 315 315 314 314 315 319 312* N/A * Minorit ies 61 61 61 61 61 61 62 63 62 62 62 62 61* N/A Hi red 1 1 1 ‐ 1 ‐ 2 2 ‐ 2 1 4 1 16 Terminated/Resigned/ 2 2 4 ‐ 3 4 1 1 2 2 1 ‐ 3 25 Retir ed Promoted 1 ‐ 1 2 1 6 3 ‐ 1 ‐ ‐ ‐ ‐ 15 Jobs Posted ‐ 3 1 3 3 ‐ 3 ‐ 2 3 4 1 ‐ 23 Workers Comp. Injuries 1 ‐ 4 2 2 3 4 8 5 6 3 5 2 45 Workers Comp. Hours 25 26 23 50 186 358 299 123 11 9 ‐ 24 65 1,199 Insurance Claims 5 2 1 10 9 6 7 10 8 2 8 3 4 75 Full‐time Employees: 357* Part‐time Employees: 16 (4 Pitts Center, 1 Recreation, 11 Library) * Total full‐time, Caucasian and Minority employees were adjusted due to an audit of employee information. Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Hired: Motor Equipment Operator I (Streets) Terminated/Resigned/Retired: Engineering Fieldman Crew Leader, Patrolman, Sr. City Administrator Unfilled/Open Positions Jan Feb Mar Apr May Jun July Aug Sept Oct Nov By Department 10* 10 10 10 10** 10 10 10 10 10 10 Public Utilities 9 10 13 12 12 11 12 5 3 3 3 4 Public Services 43 3 3 3 4 4 1 2 2 2 1 Police 4 4 4 56 5 5 3 2 2 2 2 3 All Other Departments 10 10 10 10 10 11 12 5 6 6 3 4 Totals 27 26 27 30 30 31 31 31 13* 13 13 10 12 30 *January 2010: Public Services was overstated by one *April 2010: Police understated by one. Six vacancies existed in April. June 2010: One Officer began terminal leave in April. **May 2010: Incorrect numbers reported. One vacant position filled with temp, position included in totals in chart: Central Services *Significant decrease in number of Open Positions due to positions no longer being funded during Budget Process. Public Utilities: Groundsworker (1), Motor Equipment Operator II/Water (1), Construction & Inspection Manager (1), and Engineering Fieldman Crewleader (1) Public Services: Motor Equipment Operator II/Streets (1) Police: Police Master Corporal (1), Communications Operator (1), and Patrolman (1) All Other Departments: Custodian I (1), Assistant L ibrary Director (1), Programmer Analyst (1), and Sr. LAN Analyst (due to A. Siegel c urrently acting as IT Director) 6 City Manager’s Monthly Report, November 2010

HUMAN RESOURCES continued Nov Dec Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Bonus Program Category Total 09 09 10 10 10 10 10 10 10 10 10 10 10 Stop Program‐Sensibly Taking Off ‐ 13 20 ‐ 20 24 41 42 42 29 10 5 13 259 Poun ds(weigh‐in s) Caught Doing it Right‐Promotes employees productivity & 2 2 1 ‐ ‐ ‐ ‐ ‐ 2 3 1 ‐ 2 13 creativity (submis sions) Breathe Program‐Rewards for ending tobacco use (s ubmiss io ns) ‐ 2 1 ‐ ‐ ‐ 1 1 ‐ ‐ ‐ ‐ ‐ 5 Ducs in a Ro w‐Doing Us eful Community Service (submis sions) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Workers Comp Injuries 14 12 10 8 6 4 2 0 Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ 09 09 10 10 10 10 10 10 10 10 10 10 10 Public Utilit ies Public Services Police Others Public Utilities: 1 Public Services: 0 Police: 1 All Other Depts.: 0 Workers Comp Hours 600 500 400 300 200 100 0 Nov‐ Dec‐ Ja n‐ Feb‐ Ma r‐ Apr‐ Ma y‐ Jun‐ Jul ‐ Aug‐ Sep‐ Oct‐ Nov‐ 09 09 10 10 10 10 10 10 10 10 10 10 10 Public Ut ilities Public Services Police Ot hers Public Utilities: 0 Public Services: 57 Police: 0 All Other Depts.: 8 City Manager’s Monthly Report, November 2010 7

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center ‐ Customers w/ New Issues 150 200 182 177 127 124 170 171 130 180 153 163 153 153 108 151 150 160 132 110 140 123 119 120 90 79 100 70 66 59 80 54 50 41 36 43 44 60 34 32 40 30 20 10 0 Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 Programming Requests Completed Page Views ‐ City of Dover Web Page 80,000 40 34 70,000 35 30 60,000 25 Pages View ed 25 22 50,000 20 19 20 20 16 40,000 66,744 69,485 66,869 15 15 65,764 14 15 11 10 30,000 60,065 61,049 9 36,994 38,684 39,610 39,576 35,631 10 30,819 33,649 20,000 5 10,000 0 0 Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 Same Current Last Performance Indicators Month Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections N/A N/A N/A (concurrent/authorized users) PCs Supported 344 344 352 Scheduled PCs Replaced ‐ ‐ ‐ Servers Supported 16 16 16 People Trained 5 7 34 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 8 City Manager’s Monthly Report, November 2010

PARKS, RECREATION & LIBRARY Library Adult Services Children Services 2000 1000 1600 750 1200 500 800 250 400 0 0 No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference: 65 Reader’s Advisory: 7 Reference: 102 Reader’s Advisory: 21 Outreach: 0 Electronic Assistance: 76 Outreach: 0 Electronic Assistance: 15 CIRCULATION NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Dover Residents 17,052 88,689 15,127 82,905 Kent County Residents* 16,179 77,491 14,674 80,503 Non‐County Residents 1,654 6,894 1,200 6,172 REGISTRATIONS Dover Residents 214 1,254 218 1,232 Kent County Residents* 84 556 135 785 Non‐County Residents 13 56 14 87 OTHER Visiting Patrons 29,861 160,460 30,706 170,568 Meeting Room Usage 300 1,260 200 940 Photocopier Usage 1,288 8,246 1,576 8,297 Dial‐A‐Story 1,087 6,654 1,341 7,880 Computer Usage 4,329 23,479 4,642 25,637 Holds (Total) 5,556 35,215 5,630 29,917 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 619 Harrington: 4 Smyrna: 898 Smyrna: 7 Milford: 206 Milford: 1 Outside City Limits: 14,456 Outside City Limits: 72 Total Registered Users: (Card Holders) City: 17,143 Kent County: 13,597 Outside Kent County: 897 Other Points of Interest: Interlibrary: 3,749 items loaned out Technical services: 1,229 items added 3,359 items borrowed 5,280 items deleted Volunteers: 288.5 hours of service completed City Manager’s Monthly Report, November 2010 9

Parks and Recreation Recreation Revenue Recreation Revenue Breakdown $30,000 $28,825 $ 35,000 $25,000 $23,690 $ 30,000 $22,518 $19,813 $20,000 $ 25,000 $ 20,000 $15,745 $15,682 $12,413 $12,644 $15,000 $ 15,000 $7,842 $7,451 $7,748 $10,000 $4,953 $ 10,000 $4,020 $5,000 $ 5,000 $0 $0 Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 General Rental Payments Sport s Leagues Trips General: $2,438 Rental Payments: $3,504 Sports: $843 Leagues: $16,205 Trips: $700 Rentals NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Baseball/Softball Field Rentals* ‐ 111 1 108 Dover Park Pavilions (2) 1 15 ‐ 18 Multipurpose/Field Hockey Field Rentals* ‐ 54 ‐ 44 Recreation Center – Dover Park 9 98 14 58 Silver Lake Pavilions (2) / Schutte (1) 2 33 ‐ 29 Soccer Field Rentals* ‐ 9 2 10 Stage – Mobile Platform 3 15 ‐ 13 *These numbers reflect groups that utilized our facilities during November. Program Attendance* NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 No programs held at Dover Park in November 2010 *This number reflects activities that took place in November. (Not included on the JWP report.) Pitts Center ‐ Total Program Attendence FREE Open Gym Registration Cards* ‐ through 11/30/2010 Total Cards Issued: 3,867 20,000 City Residents: 1,762 ‐ (46%) Non‐City Residents: 2,105 ‐ (54%) 15,000 ‐ Kent County: 1,693 ‐ (43%) # of people ‐ Sussex County: 138 ‐ (4%) 10,000 ‐ New Castle County: 94 ‐ (2%) ‐ Out of State: 181 ‐ (5%) 5,000 *The cards permit entrance to the facility during 0 scheduled Public Gym Periods at no charge. No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- 09 09 10 10 10 10 10 10 10 10 10 10 10 10 City Manager’s Monthly Report, November 2010

PUBLIC SERVICES ADMINISTRATION Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Farthing Woods Nottingham Meadows Stoney Creek (Phase II) Clearview Meadows Village of Cannon Mill Somerset Park Patriot Village Eden Hill (Residential) SANITATION Sanitation Hours Monthly Total Refuse (Tons) 1,500 1200 1000 932 987 1,002 1,029 1,028 983 1,018 972 863 1,000 919 919 904 833 815 800 636 609 569 563 522 470 439 600 486 461 500 408 319 318 354 359 353 233 167 251 400 200 ‐ 24 23 1 4 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 0 09 09 10 10 10 10 10 10 10 10 10 10 10 Bulk Collection Mechanized Hand Trash Container Electronic Goods Collection Collection Repair/Delivery Pickup Bulk Automated Nov 10 Nov 09 NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Trips to DSWA Sandtown Landfill 233 1,234 207 1,210 Total Tonnage to DSWA 1,256.86 6,520.10 1,152.47 6,828.40 90‐Gallon Containers Delivered 10 107 17 153 300‐Gallon Containers Delivered 1 23 ‐ 22 Total Man Hours ‐ Containers Delivered 24 278 23.5 186 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF WEIGHT/LBS. AVG. LBS. STATS HOUSEHOLDS ACCOUNTS NOVEMBER 2010 17,061 7,808 275,440 16.14 City Manager’s Monthly Report, November 2010 11

STREETS NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Signed Installed 3 116 3 107 Signs Repaired 9 89 12 61 Curbs Painted Yellow (Ft.) ‐ 833 ‐ 240 New Post Installed ‐ 40 8 37 Storm Catch Basins Repaired ‐ 28 ‐ 5 Storm Catch Basin Repairing (Hrs.) ‐ 188 ‐ 44 Hot Mix Patching (Tons) 1 92 ‐ 651 Hot Mix Patching (Hrs.) ‐ 348 ‐ 1,114 Cold Mix Patching Hrs.) 24 134 ‐ 100 Concrete Work (Hrs) ‐ 216 ‐ 150 Concrete Patching (Cubic Yards) ‐ 35 ‐ 12 Street and Alley Maintenance (Hrs) 152 793 140 705 Ditch Work (Hrs). ‐ 65 ‐ 22 Street Sweeping (Miles) 48 5,374 ‐ 5,874 Street Sweeping (Cubic Yards) 15 1,239 ‐ 996 Leaves Collected (Cubic Yards) 4,450 5,250 8,086 9,286 Leaf Collection (Miles) 2,737 3,688 3,385 4,304 GROUNDS ‐ Arborist Crew NOVEMBER 10 NOVEMBER 09 Trees Trimmed 38* 57 Trees Removed 11** 12 * Most of these trees are on Loockerman Street involving Christmas lights. ** Nine of the trees removed were on private property along the Puncheon Run stream as part of a project with the Soil Conservation Service to create a storm water channel in order to lessen flooding of properties along the stream. Beautification Crew ‐ Continued planting 62,000 tulips and hyacinth bulbs in all 48 annual beds. ‐ Hung 30 wreaths at City Hall, Weyandt Hall and the Library and put candles in the windows at City Hall. Grounds Maintenance/Mowing Crews ‐ Continued leaf collection at City Hall, on the Plaza, Weyandt Hall and the Library, Governor’s Mansion Island and the Green. ‐ Removed a 24” diameter Linden tree that went down in high winds on Pennsylvania Avenue. ‐ Trimmed back the alley off Maple Parkway and Route 13. Special Projects Crew ‐ Planted, staked, and mulched 5 trees in the Mayfair/Crossgates Park. ‐ Assisted with tilling the annual beds and planting tulip and hyacinth bulbs in all 48 annual beds. ‐ Assisted with the removal of trees along the Puncheon Run stream. 12 City Manager’s Monthly Report, November 2010

ECONOMIC DEVELOPEMENT UNEMPLOYMENT RATES DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Nov 09 10 10 10 10 10 10 10 10 10 10 10 City of Dover 8.8% 9.8% 10.3% 9.4% 9.4% 9.4% 10.2% 9.8% 10.2% 10.1% 10.3% Pending National & State averages (US‐9.6% & State‐8.3%) Source: State of Delaware Department of Labor Number of contacts made with small businesses and with out‐of‐town companies interested in locating to Dover. TYPE YTD Contacts Made Small Businesses 20 Out‐of‐town Companies 10 A presentation on Dover’s economic development issues was given at the Economic Development forum sponsored by the Committee of 100. LS Power and Sun Power held a bid conference at the Dover Sheraton for companies interested in bidding on the site work for the Dover Sun Park. Staff continues to work with the City Planner on the alcohol control ordinance. DOWNTOWN DOVER PARTNERSHIP Outcomes from the MPO/DDP Planning Charette were shared with DDP Committees, including renderings for potential building improvements on three properties in the heart of the downtown district (former ACME site, 22‐24 W. Loocker‐ man Street, and the Collegian site). A key finding of the charette was the need for the development of district parking solutions, to consolidate and manage the parking lots in the downtown district with particular emphasis on improving accessibility and signage for the multiple lots located on the south side of North Street, between State and Governors Avenue. Asbestos removal was completed at 22‐24 W. Loockerman Street. Staff attended the Kent Economic Summit at Delaware Technical and Community College. The DDP Fiscal 2010 Annual Report was presented to Council on November 22, 2010. Representatives from the DDP Parking Committee gave a presentation to downtown merchants on the availability of parking in the DDP managed lots. Parking brochures and maps were provided for attendees. Free metered parking will be offered in the Bradford Street lot from November 26 to December 31, 2010. Staff worked with staff from the Parks and Recreation Department to organize the Annual Festival of Lights. The Downtown Dover Coat Drive received 250 new and gently used coats that have been distributed to the Dover Inter‐ faith Coalition for Housing, the House of Pride, Shepherd’s Place and Whatcoat Shelter. City Manager’s Monthly Report, November 2010 13

LIFE SAFETY Inspections NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Fire Protection Inspections (new & existing) 46 295 18 157 Fire Code Inspections 280 635 71 348 Inspection Deficiencies 253 642 45 451 Certificate of Occupancy 2 33 8 49 Non‐Inspection Hours Office 76 461 96 563 Meetings 34 210 49 211 Plan Review 37 201 33 289 Training ‐ 202 43 362 Fire Investigations 14 77 25 130 Damage Cost Accidental $ 8,000 $ 61,950 $135,000 $151,000 Incendiary $ 2,500 $192,550 $ ,500 $132,500 Undetermined $20,000 $ 22,300 $ 4,000 $ 19,000 PERMITTING AND INSPECTIONS Permits Issued NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Administrative Permit 1 12 1 11 Building Addition/Renovation Permits 65 289 33 244 Building Permits 21 67 2 57 Demolition Permits 4 12 5 21 Fence Permits 4 39 6 47 Fire Prevention Permits 7 34 5 33 Mechanical Permits 24 131 21 215 Plumbing Permits 37 250 28 261 Sign Permits 18 105 27 125 Swimming Pool Permits ‐ 2 ‐ 1 Licenses Issued Business Licenses 25 1,459 72 1,076 Merchant Licenses 1 271 9 269 Contractor Licenses 22 750 43 668 Lodging House Licenses ‐ ‐ 1 1 Mobile Homes 6 228 77 346 Public Occupancy 2 32 3 19 Rental Dwelling 2 63 27 102 BUILDING INSPECTIONS Permits Issued NOVEMBER 10 FYTD 11 NOVEMBER 09 FYTD 10 Building 367 1,898 276 1,997 Plumbing/Mechanical 203 2,021 138 1,569 Certificate of Occupancy 17 103 26 142 14 City Manager’s Monthly Report, November 2010

GEOGRAPHIC INFORMATION SYSTEMS (GIS) – Sponsored an event at City Hall along with participating in the State wide event at Dover AFB for GIS Day. – Created camera maps for the Mayor’s Office and alley abandonment maps. – Corrections and additions made to the Water System per GPS points collected by the Water Department. – Printed numerous maps, banners and posters for Downtown Dover Partnership. – Continued updating of Curbside Recycling database. – General maintenance of all GIS layers. DANGEROUS BUILDINGS/DEMOLITION STATUS – NOVEMBER 2010 66 Washington Street  Decl ared dangerous by Ci ty Council on October 12, 2009.  Building permit obtai ned by property owner on February 5, 2010 and expired on August 5, 2010 wit h no i nspections scheduled or completed in relation to the building permit.  City will proceed with notifying property owner of our intent to conduct an asbestos survey and abatement and will secure bids for demol ition.  Demolition bi ds were received on December 7, 2010. Awaiting authorization of low bid by City Manager.  Demolition will be scheduled for January 2011. 715 Slaughter St reet (Complet e – No Furt her Action Required)  Decl ared dangerous by Ci ty Council on May 24, 2010.  Asbestos survey & report completed on October 1, 2010.  Asbestos abatement and remov al completed on October 7, 2010.  Bi ds received on October 13, 2010.  Public Service Manager is awaiting receipt of bids from the City’s Contract and Procurement Manager. Low bid from Sunnyfield Contractors in the amount of $2,950.00 approved by City Manager on October 19, 2010.  Demolition was completed in November 2010. Paperwork t o place lien on t he property has been forwarded to Administrative Services. Total cost was $7,598.75. 628 N. West Street (Complete – No Further Action Required)  Pool declared dangerous by City Council on August 23, 2010.  Demolition quotes receiv ed on October 12, 2010.  Low quote is currently being reviewed. Low bi d from Sunnyfield Contractors in the amount of $3,900.00 has been submitted to the City Manager for Authorization to Purchase.  Demolition was completed in November 2010. Paperwork t o place lien on t he property has been forwarded to Administrative Services. Total cost was $3,900.00. 749 West North Street  Decl ared dangerous by Ci ty Council on October 25, 2010.  Asbestos survey is scheduled for December 2010.  Demolition bi ds will be solicited in December 2010. 301 South Governors Avenue  Decl ared dangerous by Ci ty Council on October 25, 2010.  Asbestos survey is scheduled for December 2010.  Demolition bi ds will be solicited in December 2010. 35 Nort h New Street  Decl ared dangerous by Ci ty Council on November 22, 2010.  Asbestos survey will be scheduled for January 2011.  Demolition bi ds will be solicited in January 2011. City Manager’s Monthly Report, November 2010 15

PUBLIC UTILITIES ELECTRIC System Peak Total System Load 200.0 100,000 85,805 164.1 164.0 78,221 90,000 160.2 74,934 155.7 80,000 66,117 66,434 63,373 60,764 128.1 150.0 70,000 56,857 57,103 56,052 60,000 54,029 52,792 54,090 103.7 107.0 104.0 107.7 104 98.2 98.1 94.75 50,000 100.0 40,000 30,000 20,000 50.0 10,000 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 09 09 10 10 10 10 10 10 10 10 10 10 10 09 09 10 10 10 10 10 10 10 10 10 10 10 Outages Customers of Gained/Lost 35 7,000 60 52 30 6,000 50 48 25 5,000 40 Outages Customers 20 4,000 30 15 3,000 24 10 2,000 20 15 13 11 11 10 5 1,000 9 9 10 7 5 3 0 0 0 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 09 09 10 10 10 10 10 10 10 10 10 10 10 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Outages Customers 09 09 10 10 10 10 10 10 10 10 10 10 10 Outages: 6 Customers: 154 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 11 YTD FY 10 FY 09 80.42 160.14 155.17 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year‐to‐date Month Year‐to‐date 2 24 52.4 Minutes 39.24 Minutes 16 City Manager’s Monthly Report, November 2010

Electric Engineering Design Major Program Updates Nov 10 Nov 09 DIFF FY11 YTD FY10 Extensions Design Completed Within 30 days 3 0 ‐ 0 3 of complete Submission New Underground Installation % Completed New Underground Installation % Completed  Kent General Hospital Ongoing  Farthing Woods Ongoing  Crossgates Development Ongoing  Buchanan Acres Ongoing PROGRAM UPDATES Nov 10 Nov 9 FY11 YTD Tree Trimming 251 230 820 Number of Oil Releases 0 0 2 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 9 15 59 Major Goals Completed in the Past Two Months  Nothing new to report City Manager’s Monthly Report, November 2010 17

WATER/WASTEWATER Water Production/Billed Consumption/Flow to Kent County 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 0 Nov 09 Dec 09 Jan 10 Feb 10 Mar 10 Apr 10 May 10 Jun 10 Jul 10 Aug 10 Sep 10 Oct 10 Nov 10 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY NOVEMBER NOVEMBER Major Program Updates DIFF FY11 YTD FY1 0 10 09 State and Fe deral Violations 0 violations 0 violations ‐ ‐ ‐ Water Quality Complaints 5 12 ‐5 75 134 ‐3 Plan Review Completed W ithin 30 days of 3 plans 12 plans plans 95% 98% Submission 6 7% 100% Field Inspection Response within 48 hours of 100% 100% ‐ 100% 1 00% Request Major Goals Completed in the Past Two Months  All water main installation was completed for East of North State Street Phase “A” Water Main Replacement. OPERATIONAL SUMMARY Task NOVEMBER 10 NOVEMBER 09 Current FY Water Production – Daily Average 4,085,933 3,465,367 798 ,842,000 Average Field Response Time (goal is < 30 minutes) 21 17 22 Water Mains Repaired 3 1 9 Water Service Lines Repaired 1 0 10 Wastewater Mains Repaired 4 ‐ 4 Wastewater Service Lines Repaired 2 3 4 Sewer Lines Flushed – Linear Feet 115,513 49,641 451 ,235 Percentage of Flow Sent to Kent County vs. Gallons Billed 103% 100% 100% (inflow/Infiltration monitoring) Total Water Meters in City Distribution System 13,872 13,755 44 Lost Time Accidents – All Water/Wastewater Divisions ‐ ‐ 1 18 City Manager’s Monthly Report, November 2010

CITY PLANNER’S MONTHLY REPORT Public Services Group P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7010 Fax (302) 736-4217 November 2010 PERSONNEL On November 8, 2010 Janelle Cornwell and Michael Albert attended the Delaware APA Annual Meeting held at the Embassy Suites in Newark, Delaware. On November 16, 2010 Diane Metsch, Dawn Melson-Williams, Janelle Cornwell and Michael Albert attended Customer Service PR Training provided by the City Manager’s Office Staff Kay Dietz-Sass. On November 18, 2010 Ann Marie Townshend and Tracey Harvey attended the Governor’s Conference on Housing at the Dover Sheraton. EDEN HILL FARM TND Temporary Certificates of Occupancy were issued in late November to seven townhouse units in the 400 block of Ann Moore Street in the Residential District of Eden Hill Farm Traditional Neighborhood Design. Overall in Phase 1, a total of 42 dwelling units are complete of the 51 permits approved for dwelling units. The development of Ann Moore Park at the intersection of Ann Moore Street and Ruth Way is currently underway. The site developer has also worked on completing street tree plantings/replacements during this Fall season for this Phase 1 area of the development. The Planning Commission granted conditional approval to an application regarding the townhouse architecture for a portion of Phase 2 of the Residential District and proposed revisions to the Pattern Book guidelines for duplex units. The approval granted is subject to a number of conditions and also requires the developers to continue working with Planning Staff on the details. In November, there was no specific activity associated with the Professional Office, Medical & Financial District. For the Neighborhood Commercial District, no plan submissions (Check Prints) have been received since the Planning Commission’s action on the Revised Implementation Plan (Revision #2-Updated Plan of October 1, 2010) in October. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus efforts on the implementation items identified in the 2008 Comprehensive Plan as amended. On November 8th, the City Council adopted the text amendment to update the Environmental Protections within the Zoning Ordinance. Staff Substitute #1 of Ordinance #2010-25, as recommended by the Planning Commission was adopted. Planning Staff continues working on a draft text amendment for the application processing provisions of Zoning Ordinance, Article 10. Planning Staff developed a draft table of contents for the Historic District Commission to review as part of the process to the update to the Design Standards and Guidelines for the Historic District Zone. In January, Staff will be working on the document layout and section formatting for the new document.

PERMITTING AND LICENSING REVIEW The Planning Staff is part of the Building Permit review process. Our activities involving reviewing specific types of permit applications for compliance with the Zoning Ordinance and for compliance with any conditions of approval from the Planning Commission, Board of Adjustment, or Historic District Commission. Permits Reviewed Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- # (Issued) 10 10 10 10 10 10 10 10 10 10 10 Reviewed (Issued) YTD Building 16 15 25 30 22 40 51 79 29 19 56 382 Additions/Renovations/ Shed/Deck Permits Building Permits 12 10 9 5 8 6 5 7 13 9 12 96 Demolition Permits 3 5 2 2 2 3 2 2 2 2 4 29 Fence Permits 4 0 8 16 11 5 12 9 5 7 4 81 Sign Permits 12 10 12 5 11 7 11 6 7 13 8 102 Temporary Sign Permits 7 3 9 4 8 4 6 5 6 5 6 63 Swimming Pool Permits 0 0 0 2 2 4 2 0 0 0 0 10 Certificate of Occupancy 6 6 9 11 24 28 13 31 19 8 16 171 Total # Permits 60 49 74 75 88 97 102 139 81 63 106 934 Reviewed (Issued) CODE ENFORCEMENT Case Type # cases # cases % staff % staff current month YTD initiated initiated YTD current month No valid rental permit 4 88 75% 94% No valid building permit 8 40 88% 78% Tall grass and weeds 2 505 50% 56% Unregistered vehicle 1 36 100% 53% Abandoned vehicle 10 88 30% 41% Annual Housing 105 584 95% 97% Inspection CO Inspection – 1 1 100% 100% Planning Property Maintenance – 28 417 32% 47% Exterior Electric Termination 19 252 5% 3% Dover Code of 38 542 68% 39% Ordinances Zoning 3 124 100% 71% Basketball goal 1 26 100% 54% Total Cases 220 2703 Total # of Inspections 415

COMMUNITY DEVELOPMENT FISCAL YEAR 09-10 CDBG PROJECTS U Homeowner Rehabilitation Program Four (4) homes are underway (814 River Road, 40 Bertrand Drive, 508 Walker Road and 106 Gordon Place.) Contracts have been signed and work is scheduled to begin on November 29th. CDBG FY10 Projects Habitat for Humanity Renovations are anticipated to be completed by the end of December. First State Resource Conservation & Redevelopment Council (RC &D) Emergency repairs have been completed on 4 homes in the City of Dover. Homeownership Assistance Program One client is mortgage ready and under a sales contract. Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualifying families. A total of $1,249,467 has been expended on the acquisition of 8 properties and renovations for 6 properties. The remaining balance of $177,272 will be utilized for renovations and acquisition. Two properties have been sold, two are being renovated, one is a lease purchase and one is under contract. The following list the status of each NSP property: 218 Ann Avenue (sold) 337 N. Governors Avenue (for sale) 343 Mimosa Avenue (sold) 254 Green Blade Drive (under sales contract) 907 Woodcrest Avenue (lease purchase) 302 Stonebrook Place (rehab underway) 1430 S. Hancock (rehab completed) 11 Westover Drive (rehab underway) MEETING REPORTS Board of Adjustment: The Board of Adjustment met for a specially scheduled meeting on November 3, 2010 due to lack of quorum for the October Meeting and took the following actions. The regular Board of Adjustment meeting scheduled for November 17, 2010 will not be held due to this earlier scheduled meeting and no new applications. The next regular scheduled meeting of the Board of Adjustment will be held on December 15, 2010. 1. Applicant #V-10-11 - 520 Sunset Road, John & Deborah DeMarie – Moved to approve based upon Staff recommendations, documents, and testimony provided. 2. Applicant #V-10-12 - 50 Karen Place, Philip Lundberg – Moved to approve citing the statement and evidence presented by the owner as well as Staff recommendations citing the limiting factors as a practical matter with the zoning requirements that there is no evidence that the neighborhood character would be infringed upon. He believes that the spirit of the Zoning Ordinance as a practical matter would be observed. 3. Applicant #V-10-14 - 1450 N DuPont Highway, Chick-fil-A Inc. – Moved to deny based upon Staff recommendations and the information given. 4. Applicant #V-10-13 - 120 Beth Place, Mary Witte - Moved to approve based on Staff’s recommendations, the survey, and documentation provided. 5. Applicant #V-10-15 - 208 S Governors Avenue and 200-216 W Loockerman Street, Bay Developers – Moved to approve based upon Staff recommendations, public testimony and the documents provided for variance #1 and #3.

Historic District Commission: The Historic District Commission met for a special meeting on November 4, 2010 and their regular meeting on November 18, 2010 and took the actions listed below. The next regular Historic District Commission meeting is scheduled for December 16, 2010 1. HI-10-08 Bayard Plaza on West Loockerman Street – Moved to recommend approval of the Architectural Review Certification for the project to demolish the existing building on site and to construct a mixed-use building with a series of conditions including recommendations from the Staff Report and design changes discussed during meeting. 2. HI-10-09 Biggs Museum at 406 Federal Street: Façade Renovations – Moved to approve Architectural Review Certification for façade renovations to the existing building as submitted and including the recommendations of Staff. Planning Commission The Planning Commission met on November 15, 2010 and took the actions summarized listed below. The next scheduled Planning Commission meeting is scheduled for December 20, 2010. 1. US-09-01 Dover Mart at Route 13 and Court Street: Comprehensive Signage Plan – Moved to approve the Revised Signage Plan as presented allowing a second sign for the end tenant space. 2. Z-10-08 Lands of Grace Presbyterian Church at 1022 and 1016 College Road - Moved to forward recommendation of approval to City Council for rezoning of the property from CPO and COZ-1 to IO. 3. C-10-04 Lands of Sylvia Davis at 425 Webbs Lane – Moved to approve with conditions this application for the use and expansion of a building for a Day Care Center and including the approval of the waiver request for elimination of sidewalk along Garton Road. 4. SB-10-03 Lands of Mor-Kath-Ric, LLC at 217 & 223 McKee Road – Moved to approve the Minor Subdivision Plan for the creation of four individual lots for construction of single family homes. 5. S-10-30 Bayard Plaza at 200-216 West Loockerman Street and 208 South Governors Avenue – Moved to approve with conditions the Site Plan for construction of a five story, mixed-use building to include approval of the waiver request for a side yard setback as associated with the Architectural Review Certification and approval of a waiver request for the reduction in parking spaces. The approval also includes approval of the Architectural Review Certification for HI-10-08 as recommended by the Historic District Commission and to include approval of the Active Open Recreation area which consists of a picnic area and multi-purpose room. 6. MI-10-14 Eden Hill Farm TND Residential District: Townhouse Styles for Phase 2 and Pattern Book Revisions for Duplex Units – Moved to approve the use of the twenty (20) foot wide townhouses in Phase 2 south to Little Eden Way and required the applicant work to with Staff to improve the architecture particularly by adding porches on corner units. Approved the revision to allow the changing of the four (4) northernmost single family lots on Ruth Way to duplex units. Again, requiring Staff and applicant to work on the architecture and that carriage style doors be installed in the front entry to the garages for these duplex units. The Commission took action to require that further changes to the unit types prescribed for lots be subject to public hearing before the Planning Commission. Added the requirement that the Pattern Book be revised to include the current approved revisions (of 11/15/10) and including all revisions approved to date so that there is one final approved Pattern Book for the Residential District. Submitted by: Ann Marie Townshend, AICP Planning & Community Development Director

City of Dover Capital Investment Plan Project Tracking Report November 30, 2010 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. Examples are Water Quality - Walker Road; New Developments - CVS, McDonald's, Wawa; Distribution Upgrades - Greenview; * Status and Comments provided by City Manager. * For Finance purposes projects are considered completed when placed in service and all charges have been processed. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 113,156 $ - $ - $ - $ 113,156 Project Carry Forward Balances 88,083 - 953,238 850,736 2,729,628 Federal and/or State Grants 4,250,348 1,000,000 45,248 135,152 5,430,748 New Revolving Fund Loans - - 863,060 - 863,060 Carry Forward Construction Loan Balances - - 8,001,973 254,757 8,256,730 Bond Proceeds - - - 415,585 415,585 Impact Fees - - 758,821 - 758,821 Income from Sale of Assets - - - - - Parkland Reserve 36,872 - - - 36,872 Library Reserve & Contributions 3,363,732 - - 3,363,732 Transfer from Operating Funds 1,019,629 300,000 58,709 2,983,303 4,361,641 Interest Earned 10,900 - - 40,700 51,600 Total Funding Sources (Unaudited) $ 8,882,720 $ 1,300,000 $ 10,681,049 $ 4,680,233 $ 26,381,573 Page 1 of 5

City of Dover General Fund - Major CIP Projects November, 2010 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY2009 Bid Pack A - constuction started \ Bid 2 M/G New Library Project $ 18,200,000 $ 24,679,934 $ 1,135,516 $ 23,544,418 4.6% $ 6,687,039 $ 7,630,663 $ 398,450 5.2% Started Pack B - bidding started. 3 Totals - FY09 $ 18,200,000 $ 24,679,934 $ 1,135,516 $ 23,544,418 4.6% $ 6,687,039 $ 7,630,663 $ 398,450 5.2% 4 5 FY2010 6 Pitts Center Addition 50,000 40,000 28,629 11,371 71.6% - 36,872 25,501 69.2% Complete Complete. 7 Totals - FY10 $ 50,000 $ 40,000 $ 28,629 $ 11,371 71.6% $ - $ 36,872 $ 25,501 69.2% 8 9 FY2011 10 Vehicles & Equipment $ 63,675 $ 63,675 $ 27,602 $ 36,073 43.3% $ 735,185 $ 735,185 $ 27,602 3.8% Started Vehicles being ordered. Core Law Enforcement Server 11 Replacement - 53,500 - 53,500 0.0% - 53,500 - 0.0% Started Specifications done. 12 Playground Improv Program - 15,000 - 15,000 0.0% 15,000 15,000 - 0.0% Complete BB Courts paved. 13 Skate Park - 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% Not Started In discussions with equipment provider 14 Concrete Program 50,000 50,000 45,759 4,241 91.5% 50,000 50,000 45,759 91.5% Started Complete with contractor portion. 15 Transfer to CT Fund 300,000 300,000 - 300,000 0.0% 300,000 300,000 - 0.0% Started Transfer to Com Transp Fund - December 16 Downtown Security Cameras 31,500 31,500 - 31,500 0.0% 31,500 31,500 - 0.0% Started Council approval Jan 24th 17 Totals - FY11 $ 445,175 $ 543,675 $ 73,361 $ 470,314 13.5% $ 1,161,685 $ 1,215,185 $ 73,361 6.0% 18 19 Grand Totals $ 18,695,175 $ 25,263,609 $ 1,237,505 $ 24,026,104 4.9% $ 7,848,724 $ 8,882,720 $ 497,311 5.6% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year. G = Grant funded project Page 2 of 5

City of Dover Community Transportation & General Fund Street Funds - Major CIP Projects November, 2010 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY 2006 2 M Lincoln Park Center $ 400,000 $ 479,148 $ 415,223 $ 63,925 86.7% $ 121,891 $ 121,891 $ 57,966 47.6% Started Ongoing. 3 Totals $ 400,000 $ 479,148 $ 415,223 $ 63,925 86.7% $ 121,891 $ 121,891 $ 57,966 47.6% 4 5 FY 2007 6 E. Water Street Brick $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ 65,000 $ 65,000 $ - 0.0% Specialty contract needed. 7 Totals $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ 65,000 $ 65,000 $ - 0.0% 8 9 FY 2009 Trying to move this to Library Project if 10 Schutte Parking Lot $ 21,950 $ 21,950 $ - $ 21,950 0.0% $ 21,950 $ 21,950 $ - 0.0% State approves. 11 Turnberry Drive 40,000 40,000 3,900 36,100 9.8% 40,000 40,000 3,900 9.8% Curb work complete, paving in process. 12 Totals $ 61,950 $ 61,950 $ 3,900 $ 58,050 6.3% $ 61,950 $ 61,950 $ 3,900 6.3% 13 14 FY 2011 15 Washington Street $ 105,000 $ 105,000 $ 104,000 $ 1,000 99.0% $ 105,000 $ 105,000 $ 104,000 99.0% Complete. 16 Mitschner Road (incl. CDBG) 169,066 169,066 139,921 29,145 82.8% 169,066 169,066 139,921 82.8% In progress. 17 Delaware Ave 6,250 6,250 6,250 - 100.0% 6,250 6,250 6,250 100.0% Complete. 18 Oak Road Signage 11,875 11,875 - 11,875 0.0% 11,875 11,875 - 0.0% Just received. 19 Street & Alley Program 300,000 300,000 141,207 158,793 47.1% 300,000 300,000 141,207 47.1% In progress. 20 State Agreements not yet rec'd 458,968 458,968 - 458,968 0.0% 458,968 458,968 - 0.0% Agreements have not been received. 21 Totals $ 1,051,159 $ 1,051,159 $ 391,378 $ 659,781 37.2% $ 1,051,159 $ 1,051,159 $ 391,378 37.2% 22 23 Grand Totals $ 1,578,109 $ 1,657,257 $ 810,501 $ 846,756 48.9% $ 1,300,000 $ 1,300,000 $ 453,244 34.9% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year. Page 3 of 5

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects November, 2010 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Approved Revised Fiscal % Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY 2008 2 South Governors Ave. Water Main Upgrade $ 200,000 $ 200,000 $ 2,664 $ 197,336 1.3% $ - $ 197,336 $ - 0.0% Complete Done. 3 M 1.0 MG Elevated Water Storage Tower 4,196,600 2,590,000 10,379 2,579,621 0.4% - 193,377 3,756 1.9% Started Selecting Tank Model & Site; FY11 = Constr. 4 M Piney Point Well 398,800 665,000 57,383 607,617 8.6% - 162,525 4,908 3.0% Started DNREC permiting; FY11 = Constr. 5 M South Governors Ave. Sewer Main 300,000 291,000 13,561 277,439 4.7% - 279,244 1,805 0.6% Complete Done. 6 M/SL US 13 East Sanitary Sewer Interceptor 2,376,800 3,409,641 1,970,902 1,438,739 57.8% - 2,335,862 1,102,740 47.2% Started Functionally completed, some minor site restoration. 7 Totals - FY08 $ 7,472,200 $ 7,155,641 $ 2,054,889 $ 5,100,752 28.7% $ - $ 3,168,344 $ 1,113,210 35.1% 8 9 FY2009 10 M/SL Bayard Avenue $ 590,910 $ 590,910 $ 11,288 $ 579,622 1.9% $ - $ 584,420 $ 4,798 0.8% Started Material ordered. 11 M/SL East side N. State Street 868,707 877,596 146,957 730,639 16.7% - 847,700 117,954 13.9% Done Done. 12 M/SL Route 13 Water Main 1,058,700 1,035,898 137,256 898,642 13.2% - 967,801 13,259 1.4% Started With DelDOT. 13 R Water Quality Improvements FY09 $ 2,518,317 $ 2,504,404 $ 295,501 $ 2,208,903 11.8% $ - $ 2,399,921 $ 136,011 16.1% Started 14 15 M/SL DE State University Pumping Station Repl. $ 386,400 $ 386,400 $ 284,367 $ 102,033 73.6% - 240,324 138,652 57.7% Completed Done. 16 M/SL Fox Hall/Retreat Force Main Rerouting 133,100 139,245 238,789 (99,544) 171.5% - - 20,351 0.0% Completed Done. Overage covered by US 13 Interceptor. 17 M/SL Acorn Lane Pump Station Replace. 386,400 386,400 293,209 93,191 75.9% - 210,528 117,698 55.9% Completed Done. 18 Totals - FY09 $ 3,424,217 $ 3,416,449 $ 1,111,866 $ 2,304,583 32.5% $ - $ 2,850,773 $ 412,713 14.5% 19 20 FY2010 21 R Remote Control & Monitor Wells $ 55,000 $ 55,000 $ 23,104 $ 31,896 42.0% $ - $ 31,896 $ - 0.0% Complete Done. 22 M/SL Inflow/Infiltration Removal 1,800,000 1,799,668 1,400 1,798,268 0.1% - 1,798,447 179 0.0% Started Pre-construction inspections ongoing. 23 M Fox Hall Pump Station 427,900 52,000 25,317 26,683 48.7% 375,900 426,044 23,461 5.5% Started DNREC loan approved to Council for approval . 24 M Heatherfield Pumping Station Upgrade 220,400 40,000 26,543 13,457 66.4% 229,200 267,916 25,259 9.4% Started DNREC loan approved to Council for approval . 25 I Tar Ditch Interceptor Upgrade 518,230 518,230 7,851 510,379 1.5% - 516,781 6,402 1.2% Started Reviewing design 26 Various Pump Motor Replacements 45,248 45,248 - 45,248 0.0% - 45,248 - 0.0% Started Grant approved. Ordering begun. 27 Totals - FY10 $ 3,066,778 $ 2,510,146 $ 84,215 $ 2,425,931 3.4% $ 605,100 $ 3,086,332 $ 55,301 1.8% 28 29 FY2011 30 Misc. Distribution System Upgrade $ 60,000 $ 60,000 $ - $ 60,000 0.0% $ 60,000 $ 60,000 $ - 0.0% Started On-going as needed. 31 Wellhead Redevelopement Program 60,000 60,000 - 60,000 0.0% 60,000 60,000 - 0.0% Started Going out to bid. 32 Water Quality Improvements 500,000 500,000 - 500,000 0.0% 500,000 500,000 - 0.0% Not Started See above FY09. 33 M/SL Inflow/Infiltration Removal 500,000 500,000 - 500,000 0.0% 500,000 500,000 - 0.0% Started Will start after FY10 is done. 34 R Scada Technology Equip Upgrade 82,100 82,100 - 82,100 0.0% 82,100 82,100 - 0.0% Started Equimpment coming in. 35 Del State/Del Tech Force Main Rerouting 286,500 286,500 2,646 283,854 0.9% 286,500 286,500 2,646 0.9% Done Shifted completion to Interceptor. 36 Lepore Road Pump Station Replacement 52,000 52,000 1,579 50,421 3.0% 52,000 52,000 1,579 3.0% Started Design with Braun. 37 R Misc. Sewer System Improvements 35,000 35,000 35,152 (152) 100.4% 35,000 35,000 35,152 100.4% Started Ongoing as needed. 38 Totals - FY11 $ 1,575,600 $ 1,575,600 $ 39,377 $ 1,536,223 2.5% $ 1,575,600 $ 1,575,600 $ 39,377 2.5% 39 40 Grand Totals $ 15,538,795 $ 14,657,836 $ 3,290,348 $ 11,367,488 22.4% $ 2,180,700 $ 10,681,049 $ 1,620,601 15.2% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year. SL = State Loan Project - construction phase is financed I = Impact Fee Financed Project Page 4 of 5

City of Dover Electric Improvement & Extension Fund - Major CIP Projects November, 2010 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments 1 FY 2006 2 M/B 69 KV feeders 3 and 4 $ 11,060,000 $ 8,693,782 $ 8,761,762 $ (67,980) 100.8% $ - $ 4,242 $ 4,242 100.0% Completed In service. 3 M/S Governor's Avenue Rebuild 1,268,450 2,068,260 547,247 1,521,013 26.5% - 250,000 26,786 10.7% Completed Done. 4 Totals - FY06 $ 12,328,450 $ 10,762,042 $ 9,309,008 $ 1,453,034 86.5% $ - $ 254,242 $ 31,028 12.2% 5 6 FY 2008 7 Unit 3 Turb Bearing Fire Protect Deluge $ 50,000 $ 50,000 $ 33,323 $ 16,678 66.6% $ - $ 50,000 $ 33,323 66.6% Started Completion in December. 8 Totals - FY08 $ 50,000 $ 50,000 $ 33,323 $ 16,678 66.6% $ - $ 50,000 $ 33,323 66.6% 9 10 FY2010 11 B Vansant CT Mark IV Control (Replmnt) $ 700,000 $ 610,000 $ 424,620 $ 185,380 69.6% $ - $ 202,363 $ 137,983 68.2% Completed In service. 12 B McKee Run Entrance Road 240,000 240,000 154,722 85,278 64.5% - 154,244 154,244 100.0% Completed In service. 13 Work Mgmt. System Replacement 85,000 85,000 26,577 58,423 31.3% - - 9,859 0.0% Completed Done. 14 Photovoltaic Install @ McKee Run - - 65,065 (65,065) 0.0% - 65,065 65,065 100.0% Completed In service. 15 M/B Mid City Substation 1,488,461 993,711 975,819 17,892 98.2% - 1,087 1,087 100.0% Completed In service. 16 S LED Lighting Replacement 70,087 70,087 - 70,087 0.0% - 70,087 - 0.0% Started Installing on Division Street. 17 B Crossgates 396,904 543,075 524,391 18,684 96.6% - - 1,440 0.0% Completed Done. Done. This project is over budget due to having addtiional bond 18 B Buchanan Acres 406,000 865,144 1,207,967 (342,823) 139.6% - 53,648 129,502 241.4% Completed proceeds to spend. 19 20 Totals - FY10 $ 3,386,452 $ 3,407,017 $ 3,379,162 $ 27,855 99.2% $ - $ 546,494 $ 499,180 91.3% 21 22 FY2011 23 V hi ehicles & E i quipment $ 1 8 58,200 $ 1 8 58,200 $ 20,905 $ 137,295 13.2% $ 1 8 58,200 $ 1 8 58,200 $ 20,905 13.2% Started V hi echicles being dordered. 24 Substation PT & CT Replacement 256,218 256,218 142,144 114,074 55.5% 256,218 256,218 142,144 55.5% Started Material being received. 25 Replace of 69 kV Breakers 100,000 100,000 7,220 92,780 7.2% 100,000 100,000 7,220 7.2% Started Installing started. 26 Lighting Rehabilitation 100,000 100,000 107,644 (7,644) 107.6% 100,000 100,000 107,644 107.6% Started Started Foxhall. 27 Walker Road OH Conversion 350,511 350,511 - 350,511 0.0% 350,511 350,511 - 0.0% Dropped Funds reappropriated. 28 Engineering Misc Equipment Replmnt 40,000 40,000 19,522 20,478 48.8% 40,000 40,000 19,522 48.8% Started Ongoing as needed. 29 Substation Batteries 24,500 24,500 23,489 1,011 95.9% 24,500 24,500 23,489 95.9% Started Ongoing as needed. 30 UG Transformers 120,536 120,536 60,031 60,505 49.8% 120,536 120,536 60,031 49.8% Started Ongoing as needed. 31 UG Conductors 529,464 529,464 127,764 401,700 24.1% 529,464 529,464 127,764 24.1% Started Ongoing as needed. 32 Meters 50,000 50,000 44,224 5,776 88.4% 50,000 50,000 44,224 88.4% Started Ongoing as needed. 33 Unit 3 Cooling Tower Fill 353,338 353,338 304,791 48,547 86.3% 353,338 353,338 304,791 86.3% Completed Done. 34 Units 1 & 2 Cooling Tower 218,730 218,730 63,470 155,260 29.0% 218,730 218,730 63,470 29.0% Completed Done. 35 Unit 3 Tubine Inspection 348,000 348,000 15,709 332,291 4.5% 348,000 348,000 15,709 4.5% Deferred Scoping. Funding reallocated to Unit 1 36 Unit 3 Aux System Components 113,000 113,000 - 113,000 0.0% 113,000 113,000 - 0.0% Deferred repair. 37 Plant Misc Equipment Replmnt 71,000 71,000 38,203 32,797 53.8% 71,000 71,000 38,203 53.8% Started Ongoing as needed. 38 Unit 3 Stack Repairs 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 0.0% Deffered Funding reallocated Unit 1 repair. Scoping, some funding 39 Units 1 & 2 Life Extension 276,000 276,000 8,126 267,874 2.9% 276,000 276,000 8,126 2.9% Started reallocated Unit 1 repair Emergency repair; Budget 40 Unit 1 Turbine Outage - - 424,747 (424,747) 0.0% - - 424,747 0.0% Completed amendment approved in Dec. 41 Unit 3 FD & ID FAN CNRL UP 45,000 45,000 - 45,000 0.0% 45,000 45,000 - 0.0% Not Started New. 42 Unit 3 DCS Com & Software 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% Not Started New. 43 Unit 2 Boiler Inspection & Repair - - - - 0.0% - 220,000 71,467 32.5% Not Started New. 44 Distribution Upgrades 400,000 400,000 134,478 265,522 33.6% 400,000 400,000 134,478 33.6% Started Ongoing as needed. 45 $ 3,609,497 $ 3,609,497 $ 1,542,466 $ 2,067,031 42.7% $ 3,609,497 $ 3,829,497 $ 1,613,933 42.1% 46 47 Grand Totals $ 19,374,399 $ 17,828,556 $ 14,263,959 $ 3,564,597 80.0% $ 3,609,497 $ 4,680,233 $ 2,177,463 46.5% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year. B = Bonded Project S = State fully or partially reimbursed project Page 5 of 5

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Utilities –Electric Engineering DATE SUBMITTED: 12/29/2010 PREPARED BY: Ron Lunt, Public Utilities Director SUBJECT: Transmission Relay and Coordination Contract REFERENCE: NA RELATED PROJECT: NA APPROVALS: City Manager, Controller EXHIBITS: NA EXPENDITURE REQUIRED: Not to exceed $443,748* AMOUNT BUDGETED: $500,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Electric Engineering Operating Budget, Page 410, 480- 8300-563-30-31. *In September, 2010, Council approved the purchase of the ETAP Software for $56,252; $443,748 brings this up to the budgeted amount. TIME-TABLE: It will be completed by June 30, 2011 RECOMMENDED ACTION: Staff recommends awarding the contract TRC Inc. as per their proposal. BACKGROUND AND ANALYSIS The City of Dover has historically experienced unnecessary transmission line outages as a result from issues related to the transmission line protection system. This project will systematically examine the entire transmission protection system which will include evaluating all current relay settings, ensuring proper relay coordination, and confirm/test all existing wiring/components to ensure proper operation. The field investigation will test CT ratios, equipment inputs, wiring and trip scheme. The relay coordination study portion of the project will analyze the trip schemes to ensure that the outage is limited to the line section that is experiencing the fault. Because of the highly technical nature of this work and the requirement of experienced engineers and technicians for this project, solicitations were advertised through the Request for Qualifications/Request for Proposal process. Solicitations were advertized by the City’s Contract and Procurement Manager according to the purchasing policy under RFQ 11-0014DPU. Three potential contractors submitted their qualifications and were reviewed by staff. Two contractors, TRC Inc. and Electric Power Systems (EPS), met the city’s required qualifications and were sent RFP 2011-015ENG. The third contractor, Downes Associates Inc., did not meet the required qualifications and was disqualified. TRC Inc. and EPS submitted proposals for RFP 2011- 015ENG and these solicitations were evaluated using a point analysis to determine the most qualified candidate. The point analysis included rates and expected project duration, qualifications/experience, and available resources/ manpower. Staff concluded that TRC Inc. was the most qualified and economical candidate for the project. The City is requiring TRC Inc. to use ETAP to examine/evaluate the relay settings, coordination, and other aspects of the existing protection scheme. The Public Utilities previously purchased the ETAP software, which enables city staff to build a distribution model to add to this “corrected” transmission model. Consequently, city staff will be able to conduct system studies, modify/install the correct relay settings in the substations, and modify/install the correct fuse size in the distribution protection/isolation system to ensure maximum customer reliability. Contractor Hourly rate for relay/ Hourly rate for field investigation Point Analysis control drawing review TRC Inc. $135 $135 116 EPS $145 $135 100

ACTION FORM PROCEEDING: Council DEPARTMENT OF ORIGIN: Mayor DATE SUBMITTED: PREPARED BY: Anthony J. DePrima, City Manager SUBJECT: Advantech Contract Authorization – Downtown Surveillance Camera Placement Phase II REFERENCE: RELATED PROJECT: Phase 1- six cameras installed in 2010 REVIEWED BY: EXHIBITS: 1) Site Map of proposed camera locations EXPENDITURE REQUIRED: $31,500 AMOUNT BUDGETED: $31,500 FUNDING SOURCE (Dept./Page in CIP & Budget): Mayors Budget page 249 – 2010/11 operating budget and page 137 in CIP. TIMETABLE: System installed 90 days after signing of contract RECOMMENDED ACTION: Authorize Mayor Carey to sign contract for installation of four camera with Advantech in the amount of $31,500 BACKGROUND AND ANALYSIS To improve safety in the downtown a plan was developed to place surveillance camera in key locations. The first phase of the project was funded last fiscal year through the City of Dover and the Downtown Partnership. Six cameras were place in 2010. The locations were selected by the Downtown Partnership Parking Committee in cooperation with the Dover Police Department. Their locations are shown on the Exhibit in yellow. The cameras are digitally recorded and monitored at the Dover Police Station. This contract is for four additional cameras, there location are shown on the exhibit in red. Advantech was selected for the first phase of the project. Their work was found to be satisfactory and they have been very responsive to our needs. Therefore they are being recommended to continue with the second phase of the contract as a sole source vendor to keep the all the camera technology and networks fully integrated.

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2010-30 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 2 The amounts hereinafter named in various City funds are changed from the currently approved revenues/receipts 3 and appropriations to the revised revenues/receipts and revised appropriations for use by the various departments 4 of the Municipal Government for: 5 2010 - 2011 BUDGET ORDINANCES 6 GENERAL FUND 7 CASH RECEIPTS AND EXPENDITURES FOR 2010 - 2011 8 Info Only Revised 9 2010/11 1st Budget Proposed 2010/11 10 CASH RECEIPTS ESTIMATES BUDGET Adj Budget Adj BUDGET 11 PRIOR YEAR BALANCE 2,277,575 - 376,953 2,654,528 12 FINES AND POLICE REVENUE 536,502 - - 536,502 13 911 FEE 45,000 - - 45,000 14 INVESTMENT INCOME 224,000 - - 224,000 15 LIBRARY REVENUES 64,189 - - 64,189 16 KENT COUNTY BOOK REIMBURSEMENT 460,000 - - 460,000 17 BUSINESS LICENSES 1,523,675 - - 1,523,675 18 PERMITS AND OTHER LICENSES 934,000 - - 934,000 19 MISCELLANEOUS CHARGES 54,250 - - 54,250 20 POLICE EXTRA DUTY 300,000 - - 300,000 21 PROPERTY TAXES 10,982,634 - - 10,982,634 22 BID REVENUE 52,692 - - 52,692 23 RECREATION REVENUE 141,500 - - 141,500 24 FRANCHISE FEE 486,000 - - 486,000 25 TRASH FEES 2,244,511 - - 2,244,511 26 DSWA TRASH FEE REBATE 143,000 - - 143,000 27 RENT REVENUE - GARRISON FARM 87,000 - - 87,000 28 COURT OF CHANCERY FEES 645,000 - - 645,000 29 INTRAFUND SERVICE RECEIPTS W/WW 972,889 - - 972,889 30 INTRAFUND SERVICE RECEIPTS ELECTRIC 3,374,945 - - 3,374,945 31 GRANTS: 32 POLICE RELATED 138,350 - - 138,350 33 POLICE PENSION GRANTS 620,000 620,000 34 CAPITAL SCHOOL DISTRICT REVENUE 73,500 - - 73,500 35 TRANSFERS FROM: 36 TRANSFER TAX 1,000,000 - (350,000) 650,000 37 MUNICIPAL STREET AID 526,843 - 526,843 38 CIVIL TRAFFIC PENALTIES 930,000 - - 930,000 39 WATER/WASTEWATER - - - - 40 ELECTRIC 8,856,000 - - 8,856,000 41 TOTALS 37,694,055 - 26,953 37,721,008

FINAL READING 2 of 12 42 2010 - 2011 BUDGET ORDINANCES 43 GENERAL FUND - CONTINUED 44 Info Only Revised 45 EXPENDITURE SUMMARY 2010/11 1st Budget Proposed 2010/11 46 BUDGET Adj Budget Adj BUDGET 47 DEPARTMENT EXPENSES: 48 CITY CLERK 287,403 - - 287,403 49 COUNCIL 130,769 - - 130,769 50 TAX ASSESSOR 197,249 - - 197,249 51 FIRE 709,862 - - 709,862 52 GROUNDS MAINTENANCE 1,055,557 - - 1,055,557 53 LIBRARY 1,126,227 - - 1,126,227 54 RECREATION 778,469 - - 778,469 55 LIFE SAFETY 501,835 - - 501,835 56 CODE INFORCEMENT 276,481 - - 276,481 57 PLANNING 423,193 - - 423,193 58 INSPECTIONS 494,807 - - 494,807 59 ECONOMIC DEVELOPMENT 247,488 - - 247,488 60 POLICE 12,458,373 - - 12,458,373 61 POLICE EXTRA DUTY 449,516 - - 449,516 62 STREETS 802,029 - - 802,029 63 SANITATION 2,347,344 - - 2,347,344 64 CITY MANAGER 561,572 - - 561,572 65 INFORMATION TECHNOLOGY 748,214 - - 748,214 66 FINANCE 827,169 - - 827,169 67 PUBLIC SERVICES - ADMINISTRATION 369,752 - - 369,752 68 FACILITIES MANAGEMENT 990,757 - - 990,757 69 CENTRAL SERVICES 669,977 - - 669,977 70 FLEET MAINTENANCE 761,929 - - 761,929 71 CUSTOMER SERVICES 869,404 - - 869,404 72 HUMAN RESOURCES 358,890 - - 358,890 73 MAYOR 88,341 - - 88,341 74 OTHER EXPENDITURES: 75 DEBT SERVICE 331,800 - - 331,800 76 INSURANCE 600,000 - - 600,000 77 RETIREES HEALTH CARE 1,297,509 - - 1,297,509 78 UNCOLLECTIBLES - TRASH AND OTHER 10,000 - - 10,000 79 STREET LIGHTS 985,000 - - 985,000 80 TRANSFER TO CAPITAL PROJECT FUND 1,307,839 - - 1,307,839 81 TRANSFER TO PENSION TRUST 620,000 - - 620,000 82 TRANSFER TO PENSION UNFUNDED LIABILITY 995,000 - - 995,000 83 TRANSFER TO POLICE PENSION UNFUNDED LIABILITY 95,000 95,000 84 TRANSFER TO CDBG FUND 6,000 - - 6,000 85 CURRENT YEAR BALANCE 2,913,300 - 26,953 2,940,253 86 TOTALS 37,694,055 - 26,953 37,721,008

FINAL READING 3 of 12 87 2010 - 2011 BUDGET ORDINANCES 88 GENERAL CONTINGENCY FUND 89 CASH RECEIPTS AND EXPENDITURES FOR 2010 - 2011 90 Info Only Revised 91 2010/11 1st Budget Proposed 2010/11 92 CASH RECEIPTS ESTIMATES BUDGET Adj Budget Adj BUDGET 93 BEGINNING BALANCE 394,871 - 135,522 530,393 94 INTEREST EARNINGS 23,100 23,100 95 TOTALS 417,971 - 135,522 553,493 96 EXPENDITURE ESTIMATES 97 CARRY FORWARD TO NEXT YEAR 417,971 - 135,522 553,493 98 TOTALS 417,971 - 135,522 553,493 99 2010 - 2011 BUDGET ORDINANCES 100 GENERAL CAPITAL ASSET REPLACEMENT RESERVE 101 CASH RECEIPTS AND EXPENDITURES FOR 2010 - 2011 102 Info Only Revised 103 2010/11 1st Budget Proposed 2010/11 104 CASH RECEIPTS ESTIMATES BUDGET Adj Budget Adj BUDGET 105 BEGINNING BALANCE 248,965 - 180 249,145 106 INTEREST EARNINGS 7,500 - - 7,500 107 TOTALS 256,465 - 180 256,645 108 EXPENDITURE ESTIMATES 109 TRANSFER TO GOVERNMENTAL CAPITAL FUND 140,000 - (140,000) - 110 CARRY FORWARD TO NEXT YEAR 116,465 - 140,180 256,645 111 TOTALS 256,465 - 140,180 256,645

FINAL READING 4 of 12 112 2010 - 2011 BUDGET ORDINANCES 113 WATER/WASTEWATER FUND 114 REVENUES AND EXPENSES FOR 2010 - 2011 115 Info Only Revised 116 2010/11 1st Budget Proposed 2010/11 117 REVENUE ESTIMATES BUDGET Adj Budget Adj BUDGET 118 PRIOR YEAR BALANCE - WATER 943,545 292,648 1,236,193 119 PRIOR YEAR BALANCE - WASTEWATER 585,053 317,666 902,719 120 PRIOR YEAR BALANCE - KCSA (1,632,876) (239,205) (1,872,081) 121 WATER FEES 4,206,700 - - 4,206,700 122 WASTEWATER FEES 3,308,300 - - 3,308,300 123 WASTEWATER ADJUSTMENT FEES 4,275,600 - - 4,275,600 124 WATER TANK SPACE LEASING 299,400 - - 299,400 125 SEWER IMPACT FEES 323,000 - - 323,000 126 WATER IMPACT FEES 357,000 - - 357,000 127 INTEREST EARNINGS - WATER 680 - - 680 128 INTEREST EARNINGS - WASTEWATER 835 - - 835 129 MISCELLANEOUS SERVICE FEE 71,000 - - 71,000 130 TOTALS 12,738,237 - 371,109 13,109,346 131 2010 - 2011 BUDGET ORDINANCES 132 WATER/WASTEWATER FUND - CONTINUED 133 Info Only Revised 134 EXPENSE SUMMARY 2010/11 1st Budget Proposed 2010/11 135 BUDGET Adj Budget Adj BUDGET 136 DIRECT EXPENSES: 137 ENGINEERING & INSPECTION 642,878 - - 642,878 138 WATER CONSTRUCTION 392,561 - - 392,561 139 WATER DEPARTMENT 412,588 - - 412,588 140 WATER TREATMENT PLANT 1,499,857 - - 1,499,857 141 WASTEWATER DEPARTMENT 969,762 - - 969,762 142 KENT COUNTY TREATMENT CHARGE 4,235,403 - - 4,235,403 143 DIRECT EXPENDITURE SUBTOTALS 8,153,049 - - 8,153,049 144 OTHER EXPENSES: 145 DEBT SERVICE - WATER 246,403 - - 246,403 146 DEBT SERVICE - WASTEWATER 316,198 - - 316,198 147 RETIREES HEALTH CARE 177,427 - - 177,427 148 INTRAFUND SERVICE FEES 1,272,331 - - 1,272,331 149 WATER IMP AND EXT 500,000 - 500,000 150 WASTEWATER IMP AND EXT 500,000 - 500,000 151 PENSION UNFUNDED LIABILITY 372,000 372,000 152 SEWER IMPACT FEE RESERVE 6,802 - - 6,802 153 WATER IMPACT FEE RESERVE 110,597 110,597 154 CAPITAL ASSET RESERVE WATER 100,000 100,000 155 CAPITAL ASSET RESERVE WASTEWATER 100,000 100,000 156 CURRENT YEAR BALANCE WATER 1,348,501 - 292,648 1,641,149 157 CURRENT YEAR BALANCE WASTEWATER 1,127,608 - 317,666 1,445,274 158 CURRENT YEAR BALANCE KCSA (1,592,679) - (239,205) (1,831,884) 159 OTHER EXPENSES SUBTOTALS 3,701,758 - - 3,701,758 160 TOTALS 12,738,237 - 371,109 13,109,346

FINAL READING 5 of 12 161 2010 - 2011 BUDGET ORDINANCES 162 WATER/WASTEWATER CONTINGENCY RESERVE 163 SOURCES AND USES OF FUNDS 2010 - 2011 164 Info Only Revised 165 2010/11 1st Budget Proposed 2010/11 166 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 167 PRIOR YEAR BALANCE - WATER 260,371 (1,304) 259,067 168 INTEREST EARNINGS 7,811 - - 7,811 169 TOTALS 268,182 - (1,304) 266,878 170 USE OF FUNDS 171 CURRENT YEAR BALANCE - WATER - - - 172 CURRENT YEAR BALANCE - WASTEWATER 268,182 - (1,304) 266,878 173 TOTALS 268,182 - (1,304) 266,878 174 2010 - 2011 BUDGET ORDINANCES 175 WATER/WASTEWATER CAPITAL ASSET RESERVE ACCOUNT 176 SOURCES AND USES OF FUNDS FOR 2010 - 2011 177 Info Only Revised 178 2010/11 1st Budget Proposed 2010/11 179 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 180 BEGINNING BALANCE WATER 212,603 (890) 211,713 181 BEGINNING BALANCE WASTEWATER 66,767 (291) 66,476 182 INTEREST EARNINGS - WATER 6,400 - - 6,400 183 INTEREST EARNINGS - WASTEWATER 2,000 - - 2,000 184 TRANSFER FROM WATER/WASTERWATER FUND 100,000 100,000 185 TRANSFER FROM W/WW CONTINGENCY 100,000 100,000 186 TOTALS 487,770 - (1,181) 486,589 187 USE OF FUNDS 188 CARRY FORWARD TO NEXT YEAR WATER 319,003 - (890) 318,113 189 CARRY FORWARD TO NEXT YEAR WASTEWATER 168,767 - (291) 168,476 190 TOTALS 487,770 - (1,181) 486,589

FINAL READING 6 of 12 191 2010 - 2011 BUDGET ORDINANCES 192 ELECTRIC REVENUE FUND 193 REVENUES AND EXPENSES FOR 2010 - 2011 194 Info Only Revised 195 2010/11 1st Budget Proposed 2010/11 196 REVENUE ESTIMATES BUDGET Adj Budget Adj BUDGET 197 PRIOR YEAR BALANCE 12,086,275 1,451,589 13,537,864 198 DIRECT SALES TO CUSTOMER 96,595,300 - - 96,595,300 199 PURCHASE POWER ADJUSTMENT (2,000,000) (2,000,000) 200 UTILITY TAX 1,864,800 - - 1,864,800 201 GREEN ENERGY 128,600 - - 128,600 202 MISCELLANEOUS REVENUE 891,200 - - 891,200 203 RENT REVENUE 186,816 - - 186,816 204 INTRAFUND SERVICE RECEIPTS W/WW FUND 299,442 - - 299,442 205 INTEREST EARNINGS 65,700 - - 65,700 206 TOTALS 110,118,133 - 1,451,589 111,569,722

FINAL READING 7 of 12 207 2010-2011 BUDGET ORDINANCES 208 ELECTRIC REVENUE FUND - CONTINUED 209 Info Only Revised 210 EXPENSE SUMMARY 2010/11 1st Budget Proposed 2010/11 211 BUDGET Adj Budget Adj BUDGET 212 DIRECT EXPENSES: 213 POWER SUPPLY 48,059,699 - - 48,059,699 214 POWER SUPPLY MANAGEMENT 2,280,000 - - 2,280,000 215 PJM CHARGES - LOAD 11,850,876 - - 11,850,876 216 CAPACITY CHARGES 11,618,223 - - 11,618,223 217 SUBTOTAL POWER SUPPLY 73,808,798 - - 73,808,798 218 PLANT OPERATIONS 5,694,315 - - 5,694,315 219 GENERATIONS FUELS 297,820 - - 297,820 220 PJM CREDITS (720,797) - - (720,797) 221 CAPACITY CREDITS (11,488,785) - - (11,488,785) 222 GENERATION SUBTOTAL (6,217,447) - - (6,217,447) 223 POWER SUPPLY & GENERATION SUBTOTAL 67,591,351 - - 67,591,351 224 TRANSITION COSTS 225 TRANSMISSION/DISTRIBUTION 3,206,515 - - 3,206,515 226 ELECTRICAL ENGINEERING 1,842,903 - - 1,842,903 227 ADMINISTRATION 609,169 - - 609,169 228 METER READING 222,908 - - 222,908 229 SYSTEMS OPERATIONS 518,053 - - 518,053 230 UTILITY TAX 1,864,800 - - 1,864,800 231 DIRECT EXPENSE SUBTOTALS 75,855,699 - - 75,855,699 232 OTHER EXPENSES: 233 ALLOW FOR UNCOLLECTIBLES 135,000 - - 135,000 234 RETIREES HEALTH CARE 128,600 - - 128,600 235 GREEN ENERGY PAYMENT TO DEMEC 639,110 - - 639,110 236 INTRAFUND SERVICE FEES 3,374,945 - - 3,374,945 237 INTEREST ON DEPOSITS 54,500 - - 54,500 238 INVENTORY WRITE OFFS 175,000 - - 175,000 239 DEBT SERVICE 4,058,700 - 4,058,700 240 TRANSFER TO: 241 IMPROVEMENT & EXTENSION 3,500,000 - - 3,500,000 242 GENERAL FUND 8,856,000 - - 8,856,000 243 TRANSFER TO PENSION UNFUNDED LIABLITY 833,000 833,000 244 TRANSFER TO OPEB 1,200,000 1,200,000 245 TRANSFER TO DEPRECIATION RESERVE 1,250,000 1,250,000 246 RATE STABILIZATION RESERVE 1,300,000 1,300,000 247 CURRENT YEAR BALANCE 8,757,579 - 1,451,589 10,209,168 248 TOTALS 110,118,133 - 1,451,589 111,569,722

FINAL READING 8 of 12 249 2010 - 2011 BUDGET ORDINANCES 250 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 251 REVENUES AND EXPENSES FOR 2010 - 2011 252 Info Only Revised 253 2010/11 1st Budget Proposed 2010/11 254 REVENUE ESTIMATES BUDGET Adj Budget Adj BUDGET 255 PRIOR YEAR BALANCE 1,688,861 1,688,307 52,456 3,429,624 256 PRIOR YEAR BALANCE BOND PROCEEDS - 415,585 - 415,585 257 INTEREST EARNINGS 40,700 - - 40,700 258 STATE REIMBURSEMENT FOR GOVS AVE - 254,757 - 254,757 259 FEDERAL GRANTS - 135,152 - 135,152 260 INSURANCE CLAIM PROCEEDS - - 280,000 280,000 261 TRANSFER FROM ELECTRIC 3,500,000 - - 3,500,000 262 TOTALS 5,229,561 2,493,801 332,456 8,055,818 263 EXPENSE SUMMARY 264 ELECTRIC GENERATION 1,480,068 471,672 205,000 2,156,740 265 TRANSMISSION AND DISTRIBUTION 739,000 - - 739,000 266 TRANSFER TO DEPRECIATION RESERVE - 1,000,000 - 1,000,000 267 ELECTRICAL ENGINEERING 1,390,429 379,064 (170,511) 1,598,982 268 CURRENT YEAR BALANCE 1,620,064 643,065 297,967 2,561,096 269 CURRENT YEAR BALANCE -BOND - - - - 270 TOTALS 5,229,561 2,493,801 332,456 8,055,818 271 2010 - 2011 BUDGET ORDINANCES 272 ELECTRIC CONTINGENCY RESERVE ACCOUNT 273 SOURCES AND USES OF FUNDS FOR 2010 - 2011 274 Info Only Revised 275 2010/11 1st Budget Proposed 2010/11 276 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 277 BEGINNING BALANCE 1,039,854 - (88) 1,039,854 278 INTEREST EARNINGS 31,200 - - 31,200 - 279 TOTALS 1,071,054 - - 1,071,054 - 280 USE OF FUNDS - - 281 CARRY FORWARD TO NEXT YEAR 1,071,054 - (88) 1,071,054 282 TOTALS 1,071,054 - - 1,071,054

FINAL READING 9 of 12 283 2010 - 2011 BUDGET ORDINANCES 284 ELECTRIC DEPRECIATION RESERVE ACCOUNT 285 SOURCES AND USES OF FUNDS FOR 2010 - 2011 286 Info Only Revised 287 2010/11 1st Budget Proposed 2010/11 288 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 289 PRIOR YEAR BALANCE 8,079,990 - (58,835) 8,021,155 290 RECEIPT FROM ELECTRIC REVENUE FUND 1,250,000 1,000,000 2,250,000 291 INTEREST EARNINGS 242,400 - - 242,400 292 TOTALS 9,572,390 - 941,165 10,513,555 293 USE OF FUNDS 294 CURRENT YEAR BALANCE 9,572,390 - 941,165 10,513,555 295 TOTALS 9,572,390 - 941,165 10,513,555 296 2010 - 2011 BUDGET ORDINANCES 297 FUTURE CAPACITY RESERVE ACCOUNT 298 SOURCES AND USES OF FUNDS FOR 2010 - 2011 299 Info Only Revised 300 2010/11 1st Budget Proposed 2010/11 301 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 302 PRIOR YEAR BALANCE 9,023,863 - 64 9,023,927 303 INTEREST EARNINGS 270,700 - - 270,700 304 TOTALS 9,294,563 - 64 9,294,627 305 USE OF FUNDS 306 CURRENT YEAR BALANCE 9,294,563 - 64 9,294,627 307 TOTALS 9,294,563 - 64 9,294,627

FINAL READING 10 of 12 308 2010 - 2011 BUDGET ORDINANCES 309 INSURANCE STABILIZATION RESERVE ACCOUNT 310 SOURCES AND USES OF FUNDS FOR 2010 - 2011 311 Info Only Revised 312 2010/11 1st Budget Proposed 2009/10 313 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 314 PRIOR YEAR BALANCE 396,603 - (72) 396,603 315 INTEREST EARNINGS 11,900 - - 11,900 316 TOTALS 408,503 - (72) 408,503 317 USE OF FUNDS 318 CURRENT YEAR BALANCE 408,503 - (72) 408,503 319 TOTALS 408,503 - (72) 408,503 320 2010 - 2011 BUDGET ORDINANCES 321 ELECTRIC RATE STABILIZATION RESERVE ACCOUNT 322 SOURCES AND USES OF FUNDS FOR 2010 - 2011 323 Info Only Revised 324 2010/11 1st Budget Proposed 2010/11 325 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 326 PRIOR YEAR BALANCE 4,729,127 - 47,393 4,729,127 327 RECEIPT FROM ELECTRIC REVENUE FUND 1,300,000 1,300,000 328 INTEREST EARNINGS 141,900 - - 141,900 329 TOTALS 6,171,027 - 47,393 6,171,027 330 BUDGET SUMMARY 331 TRANSFER TO ELECTRIC FUND - - - - 332 CURRENT YEAR BALANCE 6,171,027 - 47,393 6,171,027 333 TOTALS 6,171,027 - 47,393 6,171,027

FINAL READING 11 of 12 334 2010 - 2011 BUDGET ORDINANCES 335 WORKER'S COMPENSATION FUND 336 REVENUES AND EXPENSES FOR 2010 - 2011 337 Info Only Revised 338 2010/11 1st Budget Proposed 2010/11 339 REVENUE ESTIMATES BUDGET Adj Budget Adj BUDGET 340 PRIOR YEAR BALANCE 1,342,387 - 224,551 1,566,938 341 INTEREST INCOME 40,000 - - 40,000 342 PREMIUM FROM CITY 670,530 - - 670,530 343 TOTALS 2,052,917 - 224,551 2,277,468 344 EXPENSE ESTIMATES 345 PROGRAM EXPENSES - CLAIMS 450,000 - - 450,000 346 INSURANCE 93,400 - - 93,400 347 STATE OF DEL - SELF INSURANCE TAX 37,000 - - 37,000 348 CONTRACTUAL SERVICES 32,000 - - 32,000 349 CURRENT YEAR BALANCE 1,440,517 - 224,551 1,665,068 350 TOTALS 2,052,917 - 224,551 2,277,468 351 2010 - 2011 BUDGET ORDINANCES 352 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 353 CASH RECEIPTS AND EXPENDITURES FOR 2010 - 2011 354 Info Only Revised 355 2010/11 1st Budget Proposed 2010/11 356 CASH RECEIPTS ESTIMATES BUDGET Adj Budget Adj BUDGET 357 PRIOR YEAR BALANCE 100,913 - 208,941 309,854 358 GRANTS REVENUE - STATE LEGISLATORS 1,000,000 - - 1,000,000 359 TRANSFER FROM GOVT CAP PROJECTS FUND 300,000 - - 300,000 360 INTEREST INCOME 2,800 - - 2,800 361 TOTALS 1,403,713 - 208,941 1,612,654 362 EXPENDITURE ESTIMATES 363 PROGRAM EXPENSES 1,300,000 - - 1,300,000 364 CURRENT YEAR BALANCE 103,713 - 208,941 312,654 365 TOTALS 1,403,713 - 208,941 1,612,654

FINAL READING 12 of 12 366 2010 - 2011 BUDGET ORDINANCES 367 PARKLAND/RECREATION RESERVE ACCOUNT 368 CASH RECEIPTS AND EXPENDITURES FOR 2010 - 2011 369 Info Only Revised 370 2010/11 1st Budget Proposed 2010/11 371 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 372 PRIOR YEAR BALANCE 178,245 - 43,349 221,594 373 INTEREST EARNED 6,800 - - 6,800 373 TOTALS 185,045 - 43,349 228,394 374 USES OF FUNDS 375 TRANSFER TO GOVT CAP PROJECTS FUND - - 36,872 36,872 376 CURRENT YEAR BALANCE 185,045 - 6,477 191,522 377 TOTALS 185,045 - 43,349 228,394 378 2010 - 2011 BUDGET ORDINANCES 379 LIBRARY RESERVE ACCOUNT 380 CASH RECEIPTS AND EXPENDITURES FOR 2010 - 2011 381 Info Only Revised 382 2010/11 1st Budget Proposed 2010/11 383 SOURCE OF FUNDS BUDGET Adj Budget Adj BUDGET 384 PRIOR YEAR BALANCE 3,477,305 - (5,894) 3,471,411 385 INTEREST INCOME 109,900 - - 109,900 386 TOTALS 3,587,205 - (5,894) 3,581,311 387 USE OF FUNDS 388 TRANSFER TO CAPITAL PROJECT FUND 2,343,519 20,213 2,363,732 389 CURRENT YEAR BALANCE 1,243,686 - (26,107) 1,217,579 390 TOTALS 3,587,205 - (5,894) 3,581,311