CCW Minutes and Attachments

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on October 11, 2022, at 6:00 p.m. with Council President Sudler presiding. Members of the Council present were Mr. Anderson, Ms. Arndt, Mr. Boggerty, Mr. Hare, Mr. Neil, Mr. Rocha, Mr. Taylor (arrived at 6:02 p.m.), and Mr. Hare. Dr. Pillsbury was absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Shevock (via WebEx) (Legislative, Finance, and Administration), Mr. Tholstrup, and Mr. Lewis (Parks, Recreation, and Community Enhancement). Mr. Contant (Legislative, Finance, and Administration) was absent. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha, and unanimously carried. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairwoman Arndt presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Anderson, and unanimously carried. Mayor and Council Reports Council President Mr. Sudler stated that on October 3, 2022, at 1:30 p.m. he participated in a conference call via WebEx with the City’s labor attorney to discuss workplace circumstances centered on pyramiding overtime. Mr. Sudler noted the conversation was extremely enlightening. First District Mr. Rocha stated that he attended a site visit with Mosaic at the property that they are slating for the river walk to discuss a concept to go along with looking at funding to potentially remediate the property. Mr. Rocha stated that a month ago he also had a site visit with Senator Carper, and he is interested in helping the City find the funding to remediate the property. Mr. Rocha noted that Mr. Carper also sees the potential of what they could do with the property and has asked for a concept or a draft of what it could look like. Second District Mr. Hare stated that he had one issue with a business in the district, Lower Landscaping, they were trying to get something a little wider for their entrance off the main street. Mr. Hare noted that he referred that to Ms. Sharon Duca, Assistant City Manager who has been in contact with them and is doing a great job. Mr. Taylor stated that his weekend was busy with the Faith in Blue Event, the OktDover Fest, Economic Development Committee Meeting, and a meeting dealing with zoning in Garrison Oak. Mr. Taylor stated he also attended other dinners and meetings regarding Kings Cliff issues. Mr. Taylor thanked Mr. Neil for stepping up and stated that he was grateful.

COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 2022 PAGE 2 Mr. Taylor requested that council have more training soon. Mr. Taylor explained that if it is mandated for every one of our employees to have annual training, then where is Councils? Mr. Taylor suggested having it at City Hall, online, or even outside of the city so they can get ideas and solutions on how to fix some of the things that perplex them. Responding to Mr. Taylor, Mayor Christiansen stated that he believed it is important to participate in the Delaware League of Local Government meetings. Mayor Christiansen explained that it allows everyone at Municipal, County, and State levels to interact regularly in a casual setting. Mayor Christiansen stated that it also provides the opportunity to speak to our fellow municipal government officials on the issues they face that are common to all communities in the State of Delaware. Third District Mr. Neil stated that he has received several types of contact from constituents and has made it a practice to include Ms. Arndt and Mr. Boggerty. Mr. Neil noted that it is not big enough to make it a major situation, but it is certainly enough to show that there is activity or concern on behalf of our constituents. Mr. Neil stated that he and Ms. Arndt had an alert sent out regarding the upcoming training program at the library that is going to deal with how people can save on their electricity. Ms. Arndt stated that she was able to join Planning Director Gray in a meeting with the Department of Natural Resources and Environmental Control (DNREC) and the Division of Climate, Coastal, and Energy. Ms. Arndt continued to state that they were discussing programs that are available to assist homeowners, renters, and businesses with reducing energy costs, increasing energy efficiency, and partnering with other agencies. Ms. Arndt noted that she hopes to have staff from the program present at the next committee meeting to share that information. Ms. Arndt stated that she had a conversation with their colleagues at the Levy Court, regarding returning to those semi-regular meetings between Council Liaisons and Levy Court. Ms. Arndt explained she spoke with Councilman Anderson about that, and they agreed that it would be beneficial to set that up. Ms. Arndt stated that she hopes the Clerk's Office can help schedule the meetings with Levy Court. Ms. Arndt stated that she had a conversation with someone from the University of Delaware's Public Administration Program. Ms. Arndt explained that they have a program that helps assist local governments to seek state and federal funding, it is a grant assistance program. Ms. Arndt further explained that it is a new program and that they are seeking local government participants, who will help with funding streams, grant writing, and grant management. Fourth District Mr. Anderson stated that it is inescapable dealing with trees these days and that they have been working on a couple of tree issues. Mr. Anderson explained that one tree issue is trying to find a property that could be swapped with Habitat for Humanity to save one of our oldest trees in the city that happens to be on the property. Mr. Anderson noted there are two sides to some tree issues on Loockerman where some people want some of them down and some people want to keep them up. Mr. Anderson thanked Ms. Duca for coming to the Downtown Dover Partnership Safety Committee meeting and being prepared with a plan of action addressing some of the infrastructure issues that we have downtown.

COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 2022 PAGE 3 Mr. Anderson stated that he went to the Delaware League of Local Governments dinner, and it had many different grant opportunities. Mr. Anderson stated that one of the grant opportunities was the new program that they have with the Delaware Grant Assistant. Mr. Anderson noted that they have been promoting electric help in the district as well and he thanked Mr. Hugg for some of the latest figures. Mr. Anderson stated that they have received over $600,000 worth of help for our citizens, and it comes out to an average of $852 in payments. Mr. Anderson recognized the Customer Service Department and City Staff for really stepping up and helping our citizens in getting things done and applying when they have a problem. Mr. Anderson stated that he wanted to also recognize employees that are acting and coming up with solutions and that he wanted to make that as loud as they do when they bring up the problem. Mr. Anderson continued to state that he wanted to bring up the praise for when they are doing a good job and finding the solution. Mr. Anderson agreed with Mayor Christiansen that the Delaware League of Local Governments has great training in conjunction with the University of Delaware, the Public Administration Department. Mr. Anderson noted that he has taken several of them himself and he highly recommends them. Mr. Anderson stated they had a 4th district town hall and it poured rain, which ruins attendance to anything. Mr. Anderson noted that they had one attendee who brought up some valuable questions, including our questions about rainbow fentanyl, which was just covered on WBOC, being people in Maryland are distributing fentanyl, which looks like candy. Mr. Anderson explained that it has not yet come to Dover, but the police departments are on alert and ready for it, and that we should all pay attention to that as well. Mr. Sudler stated that Mr. Anderson, Mr. Boggerty, and himself attended the 4th district town hall meeting. Mr. Sudler stated that Mr. Anderson’s wife, Jeanie Anderson brought to our attention the fentanyl issue and that her entire family is very keen and intelligent and has always been impressed with her conversation. Mr. Sudler stated that on Sunday, October 9, he responded to a complaint at 31 South New Street about landlord-tenant issues centered on landlord-tenant code violations. Mr. Sudler explained that he provided her with some literature via text and made Councilman Boggerty and Councilman Anderson aware of the issue. Mr. Sudler stated that later in the day, he rode by her house to see if she was back in the house, if everything was settled, and if any additional services or knowledge could be rendered to her for usage. Mr. Sudler noted that she was very appreciative. Mr. Sudler stated that someone down the street was going through the same thing and was able to utilize that knowledge to their benefit and prevent the landlord from stepping over or trampling over her tenant’s rights. Mr. Sudler noted that he is still in conversation with Delaware State University regarding the quality of water initiative. Mr. Sudler stated that they are just waiting to have their students certified, then they need to extract and analyze the water and wait on a certain certification that is needed. At-Large Mr. Boggerty stated that he also attended the Faith and Blue event and a meeting this week to discuss ongoing personnel matters. Mr. Boggerty also stated that he attended the fourth district town hall meeting and met with the first district councilmen and councilwoman to plan their first district town

COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 2022 PAGE 4 hall meeting. Mr. Boggerty stated that the first district town hall meeting will take place on November 3, 2022. at Maple Dale Country Club, 6:30 to 8:30. Mr. Boggerty noted the flyers are being circulated. Mr. Boggerty stated that he addressed a constituent matter and thanked Ms. Duca and Mr. Hugg for responding regarding the trash pickup. Mr. Boggerty noted that it was quickly resolved and that they also gave him the backstory on the matter. Mayor Christiansen Mayor Christiansen reviewed Attachment #1 – Mayor’s Report Ms. Arndt moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting, hearing no objection, the meeting adjourned at 6:25 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha, and unanimously carried. Project Carry-Forward Budget Balances/Proposed Ordinance #2022-18 – Budget Amendments (Lori Peddicord, Controller/Treasurer) Ms. Lori Peddicord, Controller/Treasurer, reviewed the background and analysis regarding Ordinance #2022-18 – Budget Amendments Staff recommended approval of the Proposed Budget Amendment for the fiscal year 2023 and adoption of the Proposed Ordinance #2022-18. Responding to Mr. Neil, Ms. Peddicord explained that this funding was approved in the Fiscal Year 2022 along with the projects. Ms. Peddicord further explained that if there are loans or grants associated with those projects it is brought forward to this budget. Responding to Mr. Anderson, Ms. Peddicord stated that under the Electric Fund all the projects were from the Fiscal Year 2022 except for the Reed Street Security Upgrades costing $16,300 because Council wished to have that project completed. Responding to Mr. Anderson, Ms. Peddicord stated that the $2.4 million American Rescue Plan Act (ARPA) funding was carried forward to complete the Fiscal Years 2022 and 2023 projects that are tied to that funding. Responding to Mr. Anderson, Ms. Peddicord stated that the $2.4 million ARPA money has been committed through a council-approved budget and associated projects. Ms. Peddicord explained that amongst the Staff, Department Heads, City Manager, Jeff Dill, and herself the funding needs to be pushed out the door quickly. Ms. Peddicord further explained that if they see a project is not going to fall into the timeline, then they may come back to Council and ask to have the money re-appropriated to a different project because they do not want to lose the money.

COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 2022 PAGE 5 Responding to Mayor Christiansen, Ms. Peddicord stated that the City of Dover is due the second round of ARPA funding of roughly $4.6 million. Ms. Peddicord explained that the first round of money must be spent by December 31, 2024. Responding to Mr. Boggerty, Ms. Peddicord stated that she did not think that they should put out second or third options for spending, the city must either commit or not commit to a project. Ms. Peddicord updated Council and stated that they have been having meetings with department heads regarding their budget status. Ms. Peddicord stated that they have already had several meetings and will be able to provide Council with an update as to staff recommendations for reappropriating from one project to another due to extreme need or the timeline. Mr. Taylor suggested that they slow the spending of the ARPA money because the parameters of how the money can be spent are changing. Responding to Mr. Taylor, Ms. Peddicord stated that there are hearing of overruns and increases in prices. Ms. Peddicord stated that there are certain things that the city needs to purchase to stay operational. Ms. Peddicord explained that if they can use the ARPA money for these purchases it would be the staff’s recommendation. Mr. Sudler thanked Ms. Peddicord for taking a proactive approach by checking with other staff and predicting any future expenses. Mr. Sudler noted that her proficiency on this item was greatly appreciated. Responding to Mr. Anderson, Ms. Peddicord stated that the street budget did not change in revenue, however, they have received reimbursement costs from the August 4, 2020, storm, and tornado. Ms. Peddicord noted that they have received roughly 90-95% of the reimbursement. Mr. Hare moved to recommend approval of the Proposed Budget Amendment for the fiscal year 2023 and adoption of the Proposed Ordinance #2022-18, as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. Tax Increment Financing (TIF) (David S. Hugg, III, City Manager, and Leslie Smallwood – Lewis, COO Mosaic Development Partner JV, LLC) Mr. Hugg and Ms. Smallwood-Lewis reviewed the packet information regarding Tax Increment Financing. Staff recommended identifying the TIF District and referring to staff to draft a Proposed Ordinance. Mr. Neil stated that when receiving reports from organizations to develop this master plan. Mr. Neil continued to state that what struck him and put Mosaic way out in front of everybody were two things. Mr. Neil explained that it was not only their projects, the ingenuity of what they used, how they used it, and the people that were brought in to create that. Mr. Neil continued to explain that they also brought in people for the financing to make it work. Mr. Neil stated that the TIF District is part of that financing, and that is something that the staff has recommended.

COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 11, 2022 PAGE 6 Responding to Mr. Neil, Ms. Smallwood-Lewis explained that Mosaic has not worked with conduit bonds in the past, however, she believes that they will help plan the financing of the Downtown Master Plan. Responding to Mr. Shevock, Ms. Smallwood-Lewis stated that Mosaic has recommended that it makes a lot of sense for the Downtown Dover Partnership (DDP) to be involved so that there is a private entity representing a for-profit player in that. Ms. Smallwood-Lewis explained that a non-profit allows more opportunity to go after grants from foundations and other organizations and it has the potential to make that alliance to be able to maximize all avenues of dollars. Ms. Smallwood-Lewis noted that Mosaic currently has three projects in Philadelphia under the same structure. Mr. Anderson noted that this is one of the reasons he encouraged DDP to restart their 501c3. Mr. Rocha moved to recommend identifying a TIF District and referring to staff to draft a Proposed Ordinance, as recommended by staff. The motion was seconded by Mr. Boggerty and unanimously carried. Mr. Anderson moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection, the meeting adjourned at 7:02 p.m. Mr. Hare thanked Mr. Taylor and Madam Clerk Bennett for making donations to support the thanksgiving baskets for the airmen. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection, the meeting adjourned at 7:03 p.m. Roy Sudler, Jr. Council President RS/re S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2022\10-October\10-11-2022 CCW RE.docx Attachments Attachment #1 - Mayor’s Report

ATTACHMENT #1 Council Committee of the Whole Meeting of 10/11/2022 Mayor’s Report for September 2022 1. Spoke at National Active and Retired Federal Employees (NARFE) Dover Chapter luncheon. 2. Turn the Town Teal Ovarian Cancer Event. 3. Met with Executive Director Dover Kent/MPO. 4. PCOM Center Bayhealth opening. 5. Chaired Dover/Kent MPO Council Meeting. 6. Attended DelDOT DAFB Compatible Use Study. 7. Interview with Business View Magazine. 8. Attended Roma Restaurant 50th Anniversary event. 9. Attended reopening of Target. 10. Attended Planning Committee for Christmas Parade. 11. Meeting and Tour of the Green Beret Project at Simon Circle. 12. Attended 10th Anniversary Event Dover Public Library. 13. Attended Nanticoke Pow Wow. 14. Attended Dover Christian Church Community Resource Expo. 15. Spoke at 911 Ceremony Walter Fox Post #2. 16. Attended 911 Ceremony for Chief John Pridemore at DelTech 17. Met with Ms. Rosa Smith re: Dover PD complaint. 18. Met with White Oak Towne Point Civic Association and Dover Motor Speedway management. 19. Met with Veteran’s Stand Down Committee. 20. Attended regular Council Meeting. 21. Attended CDCC Board Meeting. 22. Attended Central Delaware Economic Summit-Transforming the Workplace. 23. Met with Kent County Realtors. 24. City of Dover Economic Development Committee Meeting. 25. Attended Council Committee of The Whole. 26. Met with Corey Berry and wife, attempted to secure an apartment. 27. Met with Pastor Harris re: Vine Community Project. 28. Attended meeting at Dover Police Department in reference to new cameras funded a grant from Governor’s Office. 29. Rededication of The Daughters of the American Revolution Garden on Legislative Mall.

30. Graduation at Dover High School DSP 98th Municipal 94 Class. 31. Attended an event for Delaware State University reference to the Schwartz Center. 32. Attended reception for retiring State Senator Bruce Ennis in Wilmington. 33. Attended luncheon for the Delaware Fire Fighters Association in Wilmington. 34. Attended POW/MIA Ceremony DAFB. 35. Spoke and started Prostate Bike Race. 36. Attended Event at Dover Little League at Schutte Park. 37. Attended Dover High School Band-a-thon on the Green. 38. Met with new Executive Director of the YMCA. 39. Met with a citizen interested in reopening Bubbas Bar and Grill. 40. Monthly meeting with the IMR. 41. Attended Million Father March event at South Dover Elementary School. 42. Read to several classes at South Dover Elementary School. 43. Interview with Delaware Today. 44. Interview with Cleo Bell of CDCC. 45. Groundbreaking for the new Kent County Family Court building. 46. Met with Captain Montour from the Salvation Army regarding concerns from the Haitian Community. 47. Zoom interview with Channel 47. 48. Delaware LLG Executive Board Meeting. 49. Attended and spoke at Veterans Stand Down at Schutte Park. 50. Attended Community Engagement & Health Day Event. 51. Attended funeral for Robert DePue/retired city employee. 52. Attended City Council Meeting. 53. Attended 4th Annual Farm & Food Planning conference. 54. Attended DAFB Compatible Use Study Interactive Planning Session. 55. Attended CDCC Sunset Mix Tomeka Home Catering. 56. Met with Pastor West to get a Christian Broadcast station in Dover. 57. Attended Marine Corp. Awards Ceremony for Major Bill Farley at Delaware Veterans Commissions. 58. Interview with the News Journal. 59. Attended the 12th Annual DSU Prayer Breakfast. Respectfully Submitted.