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LEGISLATIVE, FINANCE, AND
ADMINISTRATION COMMITTEE
AGENDA
June 8, 2009 - 6:30 P.M. - Council Chambers - City Hall - City of Dover
Public comments are welcomed on any item and will be permitted at appropriate times.
When possible, please notify the City Clerk (736-7008 or e-mail at
Tmcdowell@dover.de.us) should you wish to be recognized.
AGENDA ADDITIONS/DELETIONS
1. Review and Recommendation - Filling of Critical Positions
2. Audit Committee to Discuss the Fiscal Year 2009 Audit Program
3. Adjournment by 7:00 P.M.
/tm
S:\ClerksOffice\PACKETS\2009\Committee\LF&A\06-08-2009\06-08-2009 LF&A.wpd
THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO
INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.
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Presented by:
Donna Mitchell, CPA
City Controller
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Three primary purposes
Matters to be communicated
Auditor’s responsibility
Planned scope and timing of audit
Significant findings from the audit
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To clearly communicate an overview of the
audit scope, the timing of the audit, and the
auditor’s responsibilities.
To provide timely observations arising from
the audit that are relevant to oversight of the
financial reporting process.
To obtain relevant audit-related information
from those charged with governance.
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The auditor’s responsibilities under
generally accepted auditing standards.
This will be detailed in our engagement
letter, a copy of which will be provided to
each audit committee member.
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An overview of the planned scope and timing
of the audit that is not so detailed as to
compromise audit effectiveness.
This will be summarized in a memo to the
committee and discussed with the committee
before commencement of the audit.
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The auditor’s views about findings or issues
that the auditor considers to be significant and
relevant to those charged with governance
regarding their oversight of the financial
reporting process.
These will be communicated near or at the end
of the audit.
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APRIL MAY JUNE
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 1 2 3 4 5 6
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
Inventory
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 20
tes ting
19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27
Inventory
26 27 28 29 30 24 25 26 27 28 29 30 28 29 tes ting for
Plant
31
JULY AUGUST SEPTEMBER
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
Detail Audit
12 Plan 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19
Subm itted
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
Draft
Tes t of
Schedules &
26 27 28 29 30 31 23 24 25 26 27 Controls 29 27 29 30
Statem ents
Com pleted
to Auditor
30 Trial Balances & Support Schedules Completed 8/28
OCTOBER NOVEMBER DECEMBER
S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
Final
4 5 6 7 8 9 10 8 9 11 12 13 14 6 7 8 9 10 11 12
Changes
Draft Report
11 12 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19
to Auditor
Final Draft
18 19 20 21 22 23 24 22 24 25 26 27 28 20 21 22 23 24 25 26
CAFR - LFA
Dis cus s ion
CAFR to
25 of Draft - LFA 27 28 29 30 31 29 27 28 29 30 31
Printer
& Auditor
Draft CAFR completed by October 13 (includes Notes & Statistical Section) Meetings with Auditors if requested with LFA
Holidays - Green Key Dates in Yellow
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Additional Resources Available:
Article – A New Vision for Public Sector Audit Committees,
Government Finance Review, Stephen J. Gauthier, April 2007
An Elected Officials Guide – Audit Committees, Government
Finance Officers Association, Stephen J. Gauthier
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