Downtown Dover Partnership Board Meeting Packet

<ff k_ DOWNTOWN y — f PARTNERSHIP BOARD OF DIRECTORS MEETING Wednesday, October 26, 2022 7:30 a.m. Dover City Hall — Conference Room Welcome Agenda Minutes (September 2022) Police Report uP wn pe Executive Committee/Staff Updates i. Budget ii. Insurance iii. Downtown Dover Strategic Master Plan iv. Grants in-hand v. Downtown Business Updates e REAP © 136 W. Loockerman Street — vi. Marketing and Promotions ¢ Paint Dover! Plein Air Painting Exhibition — Thursday, October 6 © OktDoverFest e Dover Air Force Base Newcomer Orientation Board member updates Other Business Public Comment po on Adjourn Next scheduled DDP board meeting: Wednesday, December 7, 7:30 a.m. on site in City Conference Room. Agenda items as listed may not be considered in sequence. Pursuant to 29 DEL. C. 10004(e)(2), this agenda is subject to change to include the addition or deletion of items, including executive sessions, which arise at the time of the meeting. Downtown Dover Partnership Board Meeting Agenda — October 26, 2022

-, k DOWNTOWN Board Meeting R 9/28/2022 ZX PARTNERSHIP City Hall DRAFT MINUTES ATTENDANCE: Donny Legans, Mary Ellen Gray, Pete Bradley, Dina Vendetti, Todd Stonesifer, Codi Canasa, Councilman Fred Neil, Dave Hugg, Dr. Stacey Downing, John Van Gorp, Johnathan Street, Ser- geant Lynch, Councilman Ralph Taylor, Kim Adams STAFF: Jordan Resh, Diane Laird, Tina Bradbury CALL TO ORDER Stonesifer called the meeting to order at 7:31 a.m. Stonesifer welcomed and introduced Dr. Downing, Donny Legans, Mary Ellen Gray and Sergeant Lynch to the Board. Sergeant Lynch shared that she is the new Supervisor for the Community Policing Unit and is reporting in place of Officer Aviles who typically represents CDPD at DDP board meetings. Lynch shared the fol- lowing updates: © One previous cadet is in the academy to become an officer. The plan for the cadet program is to allow for vetting of potential police officers. They have processed four applicants and are currently operating with one cadet while applicants are vetted. Lynch noted that cadets won’t be sent downtown by themselves. e A staff member is scheduled for deployment by the end of the year, causing the staff to be down. © October 11" is Coffee with a Cop at House of Coffi from 8 a.m. to 10 a.m. Lynch shared that the goal is to have the event occur once a month. © The Community Response Vehicle attended three events in September — at Liberty Court, Capi- tal Green, and Towne Point - to provide outreach to kids in evenings/after school. Lynch added that there will be more dates announced, with the goal to have outreach weekly in different areas. e Lynch noted that Liberty Court had a positive outreach, Capital Green had an “ok turnout” but had roughhousing kids, and Towne Point had poor turnout due to a lack of advertisement. e The Truck or Treat event is scheduled for October. e The Murphy School Centennial event is October 22. © Operation Gobble is scheduled for November; Holiday Heroes is scheduled for December. e The Police Academy, run by Dover PD for the last three years, is 18 weeks long, Monday-Fri- day. Currently Dover has five recruits, which is the largest class in the academy. Councilman Neil noted that the Dover academy focuses on municipality training so that recruits are trained to face the issues experience by the City of Dover. Councilman Neil added that taxpayer money funds the program as it is intendeded to benefit the city, and suggested that the DDP recog- nize the importance of quality policing. DRAFT 1

J © DOWNTOWN Board Meeting >. F 20 VER 9/28/2022 PARTNERSHIP City Hall Bradbury asked if she could learn more about the community policing curriculum, and Sergeant Lynch offered to share that information. AGENDA Councilman Neil motioned to approve the agenda. Canasa seconded the motion, and the Board voted unanimously to approve the agenda. MINUTES Councilman Neil motioned to approve the June Board meeting minutes. Street seconded the motion, and the Board voted unanimously to approve June’s Minutes. EXECUTIVE COMMITTEE & STAFF UPDATES Bradbury shared the following comments regarding the budget: e Funding from the Bond Bill ($1.4 Million) was not posted under State Grants. e $100,000 was listed in grant/aid to pay for Master Plan with $75,000 already dispersed. e The lease payment was higher this month that it will be in future months. e Insurance payments were not included. e Office space rental was not posted. e $8,000 for capital improvements was for repairs on the roof at 120 S Governors Ave. e Canasa asked if the facade program is continuing, and Bradbury responded that expenses for facade on the budget are payments towards projects from last fiscal year that were not paid for. e Insurance from Covid was re-evaluated and insurance has continued. NEW OFFICE Laird shared that the DDP moved upstairs in 101 W Loockerman and that CenDel added a bell to the front door to indicate when the door is unlocked to gain entry. Laird added that the basement space is well-lit and spacious, and that rent increased by $500 for the new space. TAXES Bradbury shared that taxes are not included in the budget but were paid and that property reassess- ment may impact taxes. MASTER PLAN Stonesifer shared that Mosaic held presentations in October to smaller groups and the board, and ex- pects a final iteration of the Strategic Master Plan soon. Stonesifer added that in November, 90% of the final plan will be presented to small groups. Laird added that the plan will include conceptuals to recruit investors, and the Master Plan will act as a roadmap with many recommendations, some exact examples, and some general guidelines. Laird noted that additional small groups are scheduled to meet regarding vagrancy, workforce develop- ment, and youth engagement. GRANTS DRAFT 2

—AN DOWNTOWN Board Meeting >. F2O VER 9/28/2022 PARTNERSHIP City Hall Stonesifer shared that the DDP received $1.5 million, which includes $200,000 for property acquisi- tion, $1.275 million for critical improvements (properties that are not “rent ready” and need ADA, in- frastructure, and/or utility improvements.) Stonesifer noted that many community members submit- ted letters of support for funding. Stonesifer noted that the [Grant in Aid] funds are awarded to aid the master planning process, and that the funds are “earmarked” to fit specific requirements. Laird added that the $1.275 million for critical improvements is not limited to unleased buildings, not- ing that La Baguette does not have ADA compliant bathrooms. Laird explained that providing a 75% match to a 25% investment by owner to help the business install bathrooms could boost retention. Laird noted that short term projects will help start the master plan, and that the funds must be used in two years. Legans asked if the critical improvements grant is linked to the state’s site readiness fund. Stonesifer responded that the programs are separate, and that critical improvements grants will be awarded by the DDP. Laird noted that the DDP’s grants will focus on small businesses. FIRST SATURDAY Resh noted that First Saturday programming is consistent monthly, with the Biggs Museum expanding to include all-ages art workshops. Resh added that the Dover Art League scheduled their grand open- ing to correspond with First Saturday, indicating business buy-in. PAINT DOVER Laird shared that Paint Dover! is scheduled for Oct. 4-7, with an opening exhibition at the Biggs Mu- seum and vouchers available for Board members to receive complimentary pastries and coffee and hear live music from electric violinist, Bronwyn Beth. Laird announced that a special award for DSU was added this year, and that we are considering that the artwork could be featured on banners downtown. Dr. Downing offered to advertise the event on DSU’s Blackboard page. OKTDOVERFEST On Oct. 8, downtown Dover will have its annual block party with food trucks, drinks, and live music. BUSINESS UPDATES DSU Downtown Dr. Downing shared that in DSU’s second year downtown, 500 students have moved to the downtown campus. Dr. Downing shared that the goal is to connect students to the community as much as possi- ble through internships, volunteer opportunities, and community engagement so that they enjoy their time in Dover. Dr. Downing added that the College of Health & Behavioral Sciences moved its buildings to the down- town campus, and 1,700 students are on the campus during the day. Dr. Downing noted that DSU is refining its Master Plan as well. DRAFT 3

\ DOWNTOWN Board Meeti y SSOVER "9/28/2022 2" PARTNERSHIP City Hall Dr. Downing noted that the DSU Homecoming parade will be in downtown, with a new route to go through more of the community. Dr. Downing added that they are looking for groups to take tables at the event. City of Dover Mary Ellen Gray shared that she has worked with the city for two months, and is working to update building codes and other code changes. Councilman Taylor shared that City Council is working on a loitering ordinance to move people along that would condense the state ordinance, allowing the city to issue fines instead of state-level arrests. Councilman Taylor shared nuisance ordinance has struggled to connect with all tenants and absentee landlords. Councilman Taylor shared that a new camera system was installed, and a new crime analyst will be hired with funding from the Governor’s Office but would be temporary until funding is depleted. Councilman Taylor noted that on a walking tour of Loockerman, he experienced west of Governors Ave as “trashy, dirty, tripping hazards” that he wished to resolve. Councilman Taylor shared that he wants to collaborate with DSU to test and improve the local drink- ing water. Councilman Taylor announced that DE Pest Control is looking for new interns to be trained through the Dept. of Agriculture. Dr. Downing said she could aid. Councilman Neil noted that the “smart” lighting system has not been used and that the system is waiting for repairs. Central Delaware Chamber of Commerce Vendetti shared excitement for the master plan process that incorporates both DSU’s and the DDP’s plans. Vendetti invited the Board to join the Amazing Chase — a scavenger hunt of downtown with teams of three and costumes. NEW BUSINESS Canasa shared that events happening downtown are well attended and generate excitement. Canasa noted that now that funding is available, downtown can accomplish more. Street shared that they are finalizing the approval process for Rail Haus, and they expect to receive planning approval last, and site approval soon. Legans shared that Rail Haus, an indoor/outdoor beer garden that is family and dog friendly, will be the first beer garden in the state that is open year-round. Legans noted that bike and off-street park- ing will be available, and that he plans to help build the district on the west end of downtown. ADJOURNMENT Councilman Neil motioned to adjourn the meeting. Street seconded the motion, and the Board voted unanimously to adjourn at 8:41 a.m. Next Meeting: Oct. 26, 2022, 7:30 a.m. at Dover City Hall DRAFT 4

OMANOARWN = DOWNTOWN DOVER PARTNERSHIP STATEMENT OF ASSETS/BALANCE SHEET FISCAL YEAR 2023 September ASSETS: Cash - PNC Commercial Loan Account $ 745,381 Cash - PNC Operating Account 7 99,131 Total Cash & Investments i 844,512 _ Prepaid Items —_ - Land & Buildings —_ Real Estate Holdings — _ 5,196,863 _ Equipment _ oe 6424 Accumulated Depreciation (809,405) TOTAL ASSETS $ 5,238,394 LIABILITIES: Accounts Payable — -_ oe - Deposits - Leases/Sales Contracts 27,432 Misc. Payable- Accrued Payroll 7,370 Note Payable - 22-24 Loockerman St. 984,737 Note Payable - Governors Ave. 964,381 TOTAL LIABILITIES $ 1,983,920 FUND BALANCES: Invested in Land & Buildings $ _ 4,393,882_ Current Year - Net Income/(Loss) ___ (43,931). Unreserved, Undesignated (1,095,477) TOTAL FUND BALANCES $ 3,254,474 TOTAL LIABILITIES AND FUND BALANCES $ 5,238,394 Real Estate Holdings 120 S. Governors Avenue - Acme site _ —$ 1,239,345 133-135S.GovernorsAvenue 174,500 © _ 139 - 143 S. Governors Avenue 369,429 _ 222 Railroad Avenue : 56,746 238 Railroad Avenue | 186,137 _ East side of N. West Street parcel#1 243,000 _ _ 680 & 684 Forest St — 451,636 22-24 West Loockerman Street 1,858,785 Loockerman & North Street Lots - Collegian 177,393 136 W. Loockerman St. _ 96,671 111 New Street a 331,366 Santa House 11,855 Total Buildings & Land $ 5,196,863 * Real Estate Holdings & Loan Balances are not updated for FY22 until entries are generated by the Tax Accountant

ONAVNA ARON = DOWNTOWN DOVER PARTNERSHIP PRELIMINARY MONTHLY BUDGET REPORT FISCAL YEAR 2023 Year to Date Year to Date YTD Budget FY23 Budget Sept Actual Budget Variance Budget Received Beginning Budget Balance & Cash $936,671 $ - $ - $ - $ 2 ___ Beginning Budget Balance $212,645 - Aeteee - n - ___PNC Commercial Loan Account _$ 724,026 - 5S Psd - id - RECEIPTS: Corporate Fundraising _ $ -_ $ - $- 15,000 $ (15,000) $ 60,000 0% State Grants & Reimbursements (Westside) : = ___ 18,750 (18,750) 75,000 0% Parking Permits — : - pene 74000 ee (7,500) _ 30,000 0% Parking Meters a : 193 750 (557) 3,000 6% Parking Enforcement ee - 500 (500) 2,000 0% Property Rental Income - Governors Avenue 10,414 _ 32,500 (2,426) 130,000 23% ‘Property Rental Income-EZ-Pass __ 26,728 80,185 ___ 73,600 6,585 294,400. 27% Property Rental Income - Forest Street - - 3,000 (3,000) 12,000 0% Property Rental Income - 136 W. Loockerman : - = 3,300 _ (3,300) 13,200 0% USDA Revolving Loan - -_ : 7,600: (7,500) 30,000 0% FY22 Appropriation from City of Dover _ - 37,500 37,500 - 150,000 25% Miscellaneous Grants ee - 100,000 7,500 92,500 30,000 333% Miscellaneous Receipts - - 5,000 '5,000) 20,000 0% TOTAL RECEIPTS $ 36,842 $ 247,952 $ 212,400 $ 35,552 $ 849,600 29% DISBURSEMENTS: Salaries $ 17443 $ 40,701 $ _— 43,750 $ —- 3,049 $ _—'175,000 23% Temporary Help _ _ - __230 2,000 1,770 _ 8,000 3% FICA Taxes 1,334 3,114 4,000 886 16,000 19% Health Insurance : : za RS] OOO eens et | OU 0) manner! 2/000) 0% Unemploym: ee _ 1,000 1,000 _ 4,000 0% Office Supplies ' 5 3 1,500 0% Printing & Duplicating 000 50% Program Materials & Supplies _ : 000 0% Computer Software Purchases _ 1,000 _ EIA __ 4,000 3% Parking Materials & Maintenance _ sate ee 51500 = _ 4,952 22,000 2% Insurance __ ___ 10,500 (29,400) 42,000 95% Property Maintenance — ec cOeCOO EMERSON 12% _Telephone/FAX - Fire & Security Systems 1,250 eee O}000 12% Postage _ _ : : eae 50 0% Electricity a _ ee = 250 0% Advertising —- _ 2,000 mee 5% Subscriptions and dues : 1,425 : 1% Training, Conference, Food & Travel 4,500, 1% Accounting/Auditing Fees _- 750 “Boies 0% Office Space Rental 4,754 (eee ee ATR 25% Contractual Services _ = 100,000 125 20000% Legal Expenses - a ee Dx = 0% Community Relations _- _ _ 64 500 3% Operator Management Fee __ (275) : erat if Eset : 0% Organization Committee - 1,324 21,250 19,926 85,000 2% Merchant Committee 2 264 2,000 1,736 8,000 3% Marketing & Promotions Committee a - _ 207 4000 ——s(3,793 16,000 1% Parking Committee _ 2,693 3,750 1,057 ___ 15,000 18% Design Committee — - 126 3,750 3,624 15,000 __ 1% Bank Fees ee : _- 225 225 900 _ 0% Property Taxes 18,300 __27,794 (ae 8,000 (19,794) _ 32,000 87% Economic Development Committee - 351 9,000 8649 36,000 1% Capital Improvement 8,000 8,000 _ 7,500 _ ___ (800) 30,000 27% Improvements Other Than Buildings (8,000) - - Poa ae Soe : 0% Facade Program ee : ___ 10,000 _ 6,250 (3,750) 25,000 40% Financial Charges - PNC Loan 15,487 46,462 46,250 (BBY 185,000 25% Revolving Fund Loan Disbursement - - 7,500 7,500 30,000 0% TOTAL DISBURSEMENTS $ 95,421 $ 291,883 $ 212,400 $ (79,483) $ 849,600 34% NET INCOME/(LOSS) $ (58,578) $ (43,931) $ - $ (43,931) $ 2 Budget Balance 132,712 (43,931) - 2 - - PNC Commercial Loan Account 745,381 = - - Ending Working Capital - Budget Balance $ 878,093 $ (43,931) $ : $ -

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PRESS RELEASE October 19, 2022 Contact: Diane Laird Executive Director Downtown Dover Partnership Diane@DowntownDoverPartnership.com DowntownDover.com (302) 678-2940 (0) (302) 540-2407 (c) Paintings on Exhibit in Downtown Shops Virtual Exhibition of Paintings Now Live! (October 18, 2022) Dover, DE. Artists from Delaware, New Jersey, Pennsylvania and Maryland converged on Loockerman and State Streets, The Green, and DSU Downtown campus during the fourth annual Paint Dover! plein air painting event, competition, and exhibition held October 4- 7. The event began with stormy remnants of hurricane Ian yet the week ended with beautiful sunshine, warm temperatures, and a total of over 70 paintings. Electronic violinist Bronwyn Beth provided a beautiful backdrop to the French-themed opening exhibition on the lawn of The Biggs museum, where House of Coffi and La Baguette provided pastries and coffee to attendees. An extended Paint Dover! exhibition is now being held, both in downtown shops and virtually through October 31, with an option for viewers to select a favorite painting for People’s Choice award. The virtual exhibit, best viewed on a larger screen, features all 27 artists and their more than 65 paintings created over the three days. Anyone interested in purchasing a painting may still do so through these extended exhibition venues, by contacting the Downtown Dover Partnership (DDP). With 33 artists registered, DDP Executive Director Diane Laird “this year’s event brought the most artists yet. The weather early in the week was concerning, but plein air [outdoor] painters are not faint of heart. They withstand broad temperature ranges and windy conditions, just as they do sunshine and mosquitoes.” A variety of awards valued at more than $2,000 were presented to artists at the opening exhibition. Several of the judges included regionally acclaimed plein air artist Jim Rehak, Dover Mayor Robin Christiansen, and a team of three representatives from sponsor Del-One FCU, including Amy Resh, Heather Gunter and Brandy Buzzuto. Ms. Resh commented, “Judging the event was an amazing experience, but also difficult to choose as there were so many talented artists and beautiful artwork. This body of work really bring awareness to the beauty and history of Downtown Dover.”

Bayhealth representative and judge Christopher Foard enjoyed the opportunity to get to know some of the artists while selecting three honorable mention winners, indicating that “the artwork simply drew me in.” DSU’s Professor Josh Nobiling selected veteran winner Katie Yost for “DSU Hornet Spirit!” - a new award this year as a welcome to the college’s exciting recent acquisition of the former Welsey College campus. Awards included: Best in Show: “On The Green” by J. Stacy Rogers Second Place: “Afternoon Coffee” by Dennis Young Best Small Work: “On Loockerman” by Elizabeth Dorton Honorable Mentions (3): “White House Black Shutters” by Yvonne Mucci; “Christ Church” by Matt Mitchell; and “John Banning House” by Winifred Way Mayor Christiansen Choice: “Victorian” by Katie Yost Iconic Loockerman: “Rain On Loockerman” by Remi Poindexter Dover Heritage: “October in Dover” by Hyo Lee THIS is Dover!: New Kid On The Block” by Taylor Collins DSU Hornet Spirit: “DSU Downtown” by Katie Yost The People’s Choice award will be named after October 31, which is the deadline for community members to cast their vote. Visit: https://tinyurl.com/PaintDoverVoting2022 For information about Paint Dover! visit https://tinyurl.com/DoverArt or www.DowntownDover.com For more information, contact Diane@DowntownDoverPartnership.com or call 302-678-2940. HHH The Downtown Dover Partnership, including its subsidiary Main Street Dover, is committed to driving an improved quality of life for the residents and visitors of Dover, Delaware, through collective collaboration, economic development and promotion of downtown Dover’s unique historic properties. Call 302-678-2940 or visit: DowntownDoverPartnership.com NEXT SEVERAL PAGES: IMAGES FOLLOW... Contact Diane@DowntownDoverPartnership.com for these or additional images.

Second Place: “Afternoon Coffee” by Dennis Young

“Christ Church” by Matt Mitchell

“White House Black Shutters” by Yvonne Mucci

Hyo Lee October in Dover

Best Small Work Artist Elizabeth Dorton & Judge Jim Rehak

Artist Hyo Lee & Judges from Del One FCU Dover Heritage