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Page 1
EXHIBIT #1
Regular Council Meeting of 01/14/2008
City Of Dover Council
Civic Center Feasibility Analysis Committee
Final Report
January 14, 2008
Page 8
REPORT CONTENTS
¾ Executive Summary
¾ Final Report
¾ PowerPoint Presentation
¾ Exhibits
¾ Documentation Supporting Report
¾ Addenda
¾ Reports & Studies Of Consultants
¾ Analyses By Consultants
¾ ECHL Analyses By Committee
Page 9
Contents
¾ Civic Center Committee
¾ Description & Funding Of DCCC
¾ Description Of Facility
¾ Proposed Financing Plan
¾ Consultant Projections
¾ Benefits & Beneficiaries
¾ Total Cost To The Taxpayers
¾ Recommendations
¾ Documentation
Page 10
CIVIC CENTER FEASIBILITY
ANALYSIS COMMITTEE
¾ Mike Ambruso
¾ Scott Brown
¾ Mike Gast
¾ Timothy Horne
¾ Linda Parkowski
¾ Gerry Records
¾ Victor Schimp
¾ Phil McGinnis, CHAIR
Page 11
MISSION STATEMENT
¾ Per Council President Williams
¾ “Deliver to City Council within six months, January
1, 2008, a feasibility analysis for the construction
and operation of a civic center to be located in
Kent County, including a recommendation for the
City of Dover’s fair share contribution towards the
construction of the civic center, considering any
contribution recommendation for the city’s
business community at large.”
Page 12
DUE DILIGENCE
¾ Delaware Civic Center Corporation
(“DCCC”)
¾ Delaware Civic Center Facility
(“FACILITY”)
¾ DCCC Consultants
¾ Delaware State University (“DSU”)
¾ Delaware Department of Finance
¾ Comparable Facilities
Page 13
DUE DILIGENCE
¾ Financial Request Of City Of Dover
¾ Expand Scope To Analyze Kent County
Revenue Bond
¾ Review & Analyze Projections &
Feasibility
¾ Make Recommendations
Page 14
DCCC BOARD OF DIRECTORS
¾ State – Owned Corporation
¾The DCCC is “operated exclusively for
charitable purposes within the meaning of
Section 501 (c) (3) of the Internal Revenue
Code, as amended”
¾Article 7 stipulates that the DCCC is a
“membership corporation and shall not be
authorized to issue any shares of capital
stock”
Page 15
DCCC BOARD OF DIRECTORS
¾ Pursuant to the provisions of 67 Del. L. Ch.
285 Section 20 (d)
¾ five of the nine members of the board of directors
shall be appointed or elected by the Governor of
the State of Delaware
¾ two directors shall be appointed or elected by the
Mayor of the City of Dover, Delaware; and
¾ two directors shall be appointed or elected by the
President of Kent County Levy Court.
Page 16
DELAWARE CIVIC CENTER
¾ CONSTRUCTION COSTS
¾BUDGET BUILDING COSTS
¾OFF – SITE INFRASTRUCTURE COSTS
¾LONG – TERM DEBT
¾ OPERATING PRO FORMA
¾SURPLUS
¾DEFICIT
¾POTENTIAL LIABILITY
Page 17
DCCC
¾ Responsible For Any And All Operating
Deficits
¾Representation Of Board President
¾Representation Of Department of Finance
Representative
¾ Committee Was Unable To Obtain
Written Verification
Page 18
PROPOSED FACILITY
¾ 200,000 Square Feet Under Roof
¾ Seating
¾9,000 Maximum Capacity
¾Floor Events
¾8,000 Capacity
¾Basketball
¾7,000 Capacity
¾Ice Hockey
Page 19
PROPOSED FACILITY
¾ Premium Seating
¾ 20 Luxury Box Suites
¾ Available For All Events
¾ 300 Premium Club Seats
¾ Available For All Events
¾ 51.7 Acres Of Land
¾ 11.7 Acres Owned By DCCC
¾ K W Lands Property
¾ Hyer Property
¾ 40 Acres Frazier Pit Donated By City
Page 20
PROPOSED FACILITY
¾ Location
¾ Between Lowe’s, Sam’s, Sheraton, DSU
¾ West Of Route 13
¾ North Of Scarborough Road
¾ Infrastructure
¾ Electrical
¾ Substation Relocation Not Necessary
¾ Relocate Overhead Lines For $560,000
¾ Municipal Water
¾ Adequate Capacity
¾ No Additional Costs Associated With Facility
¾ Sanitary Sewer
¾ Capacity
¾ Improvement Necessary Regardless Of Facility
¾ Cost Not Part Of Facility Construction Budget
Page 21
PROPOSED FACILITY
¾ Infrastructure (continued)
¾ Roads
¾ Service Road Connects Route 13 At Lowe’s And Schwartz Motors
¾ Continues Past Facility And Sam’s
¾ Splits At Wal-Mart And Continues To Scarborough Road
¾ Turns East At Wal-Mart And Connects To Route 13 At Sheraton
¾ Consultants Anticipate No Off – Site Road Improvements Required
¾ Type Of Facility
¾ Civic Center
¾ Attempts To Generate Revenue
¾ Attempts To Generate Operating Surplus
¾ May Not Generate Net Surplus
¾ Convention Center
¾ Not Expected To Generate Operating Surplus
¾ Attempts To Generate Economic Impact For Community
¾ Designed To Create Business Impact
Page 22
PROPOSED FINANCING
PLAN
¾ $60 - $65 Million Total
¾ Excludes Off – Site Road Improvements If
Required
¾ Excludes Pre – Opening Expenses
¾ Excludes Reserve For Operating Deficits
¾ Excludes Bond Underwriting Costs
¾ 100 % Cost Coverage
¾ No Long – Term Debt On The Facility’s Books
Page 23
PROPOSED FINANCING
PLAN
¾ State Government
¾ $22.5 Million
¾ $ 6.5 Million Disbursed
¾ $ 2.1 Million Invested In Land
¾ DSU
¾ $ 6.0 Million
¾ City Of Dover
¾ $5 Million
¾ Levy Court
¾ $5 Million
¾ $20 Million Revenue Bond
¾ Private Funding
¾ $1.5 Million
¾ Likely Absorbed By DSU
Page 24
PROJECTED OPERATING RESULTS
¾ Revenue Sources
¾ Rent
¾ ECHL
¾ DSU
¾ Traveling Productions
¾ Gate Receipts
¾ Premium Seating
¾ General Seating
¾ Ticket Surcharge
¾ Parking Surcharge
¾ Marketing Revenue
¾ Naming Rights
¾ Advertising
¾ Concessions & Novelties
¾ Parking
Page 25
PROJECTED OPERATING RESULTS
¾ C H Johnson Projections
¾Revenue $2.847 Million
¾ECHL 44 %
¾Del State Rental 8%
¾Concerts/Family Shows 30 %
¾All Others 18 %
¾Johnson Projects By Type
¾Rent, Concessions, Etc
¾Committee Estimate By Event
Page 26
PROJECTED OPERATING RESULTS
¾ Johnson Operating Surplus Estimate
¾With ECHL
¾$165,000 Year #1
¾$228,000 Year #2
¾$371,000 Year #3
¾$352,000 Year #4
¾$369,000 Year #5
Page 27
PROJECTED OPERATING RESULTS
¾ Johnson Operating Deficit Estimate
(July, 2007)
¾Without ECHL
¾($222,000) Year #1
¾($161,000) Year #2
¾($ 63,000) Year #3
¾($ 87,000) Year #4
¾($ 90,000) Year #5
Page 28
PROJECTED OPERATING RESULTS
¾ Global Spectrum Surplus Projection
¾Without ECHL (July 19, 2007)
¾Decrease $468,000
Page 29
PROJECTED OPERATING RESULTS
¾ Committee Considerations & Analyses
¾ ECHL Not Expected To Survive This Market
¾ Johnson Projects Attendance Growth Of 20% Over First
Five Years
¾ Sovereign Bank In Trenton Trends Lower Annual
Attendance
¾ ECHL Franchise Turnover History
¾ 52 Different Cities In 10 Years
¾ 27 Failed Teams
¾ 10 Failed Teams In Three Years Or Less
Page 30
PROJECTED OPERATING RESULTS
¾ Committee Considerations & Analyses
¾ Premium Seating
¾ $30,000 Per 12 – Seat Luxury Suite Optimistic
¾ $1,000 Each For 300 Club Suites Optimistic
¾ $6 Parking For Most Events Optimistic
¾ Operating Projections Deemed Optimistic
Page 31
Beneficiaries
¾ Citizens
¾ State
¾ Public Asset
¾ Central Location
¾ County
¾ Cultural Activities Venue Nearby
¾ Employment Potential
¾ Economic Development Vehicle
¾ City
¾ Cultural Activities Venue
¾ Employment Potential
¾ Economic Development Vehicle
¾ Employer Recruiting Tool
Page 32
Beneficiaries
¾ Retailers
¾ Benefit Projected By Consultants
¾ Minimal Effect
¾ Facility Concessionaires Benefit More
¾ Restaurants
¾ Benefit Projected By Consultants
¾ Minimal Effect
¾ Facility Concessionaires Benefit More
¾ Hotels
¾ $1.2 Million Benefit Projected By Consultants
¾ Most Attendees Would Be Local
¾ Hotel Occupancy Tax Increase Exceeds Benefits
Page 33
Beneficiaries
¾ Del State
¾ Shared Construction Cost
¾ Shared Maintenance Cost
¾ Recruiting & Scheduling
¾ Alternative Location
¾ DCCC Believes Facility Will Be Built Elsewhere In
State If Not In Kent County
¾ Would Result In Tax Without Proximity Benefit
¾ DSU Would Construct Facility On Campus
Page 34
TOTAL COST TO TAXPAYERS
¾ Operating Deficit Guaranteed By State
Government
¾ City Of Dover Contribution Repayment
¾ Levy Court Revenue Bond Repayment
Page 35
TOTAL COST TO TAXPAYERS
¾ CITY OF DOVER CONTRIBUTION
REPAYMENT
¾ Current City Property Taxes
¾ $2.66 Billion Taxable Assessment
¾ $0.33 Per $100 Of Assessed Value
¾ Business Improvement District Proposal
¾ Route 13 Corridor From Northern To Southern Limits
¾ 294 Properties
¾ $546.1 Million Taxable Assessment
¾ $0.0865 Tax Increase, 26.2 % Increase
Page 36
TOTAL COST TO TAXPAYERS
¾ CITY OF DOVER CONTRIBUTION
REPAYMENT
¾Committee Proposal
¾Overall Property Tax Increase
¾All City Taxable Properties
¾$0.0177 Tax Increase, 5.4 % Increase
¾Spreads Cost To All Beneficiaries
Page 37
TOTAL COST TO TAXPAYERS
¾ LEVY COURT REVENUE BOND
REPAYMENT
¾$20 Million Revenue Bond, 20 Years
¾Kent County Hotel Occupancy Tax
¾$1.9 Million Revenue Required Year #1
¾No Ceiling On Tax Receipts
¾Many County Hotel Properties Are City
Property Taxpayers As Well
Page 38
TOTAL COST TO TAXPAYERS
¾ LEVY COURT REVENUE BOND
REPAYMENT
¾ Current Statewide Occupancy Tax 8 %
¾ Five To State General Fund
¾ One To DEDO Tourism
¾ One To Sussex County Beach Replenishment
¾ One To County Tourism Agencies, Weighted Split
¾ Kent Rate Would Increase More Than 75 %
¾ Kent Hotel Occupancy Tax Rate At 14+ %
¾ New Castle & Sussex Hotel Occupancy Tax Rate
Remains At 8 %
Page 39
TOTAL COST TO TAXPAYERS
¾ LEVY COURT REVENUE BOND
REPAYMENT
¾ Johnson Projects 2.9 % Kent Tax Increase
¾ Committee Recognizes Distinct Competitive
Disadvantage
¾ Committee Proposal
¾ Statewide Hotel Occupancy Tax Increase
¾ All Hotel Properties In State
¾ 10.4 % Rate Increase To 8.83 % Occupancy Tax
¾ Spreads Cost Over All Beneficiaries
Page 40
Conclusions
¾ City of Dover
¾ $5 Million Request Towards Construction
¾ Results In Long – Term Debt
¾ Some Economic Benefit From Facility
¾ Kent County
¾ $25 Million Request Towards Construction
¾ Results In Long – Term Debt
¾ Includes Anti - Competitive Hotel Occupancy Tax Without Ceiling
¾ Some Economic Benefit From Facility
¾ State of Delaware
¾ Taxpayers invest $22.5 Million
¾ Taxpayers Save With Economy Of Investment For DSU
Page 41
Conclusions
¾ Facility Pro Forma Optimistic
¾ Committee Expects Deficit
¾ Committee Not Confident In ECHL
¾ Committee Concerned By Potential For Deficit Liability
Passed On To City
¾ No Facility Debt Service
¾ Construction Costs Paid In Full
¾ No Long – Term Debt Directly To Facility
¾ Operating Deficit Could Be Long Term
¾ Creates Long – Term Debt For City & County
¾ City Investment Repayment
¾ County Investment Repayment
¾ County Revenue Bond Repayment
Page 42
Recommendations
¾ Facility Creates Statewide Beneficiaries
¾ Facility Also Creates Costs
¾ Costs Should Be Spread Over All
Beneficiaries
Page 43
Recommendations
¾ City of Dover Should Contribute Requested Amount
¾ City Should Have No Liability For Operating Deficits
¾ City Should Require Written Guarantee
¾ City Should Employ City – Wide Property Tax Proposal
¾ City Should Not Employ BID Property Tax Proposal
¾ Kent County Should Not Employ Kent Hotel Occupancy Tax
¾ Incremental Cost Too High
¾ Creates Competitive Disadvantage
¾ Levy Court (And City) Should Request Statewide Hotel
Occupancy Tax
Page 44
DOCUMENTATION
¾ Exhibits Support Final Report
¾ Addenda Includes Studies, Projections,
Reports, And Analyses From
Consultants And Committee
Page 45
EXHIBIT #2
Regular Council Meeting of 01/14/2008
PETITION TO AMEND ZONING DISTRICT
Before the Dover City Council
January 14, 2008
Applicants/Owners: Delaware State University (State of Delaware)
1200 North DuPont Highway
Dover, DE 19901
Location: Southwest Corner of Rt. 13 & College Road
Property Addresses: North DuPont Highway
Tax Parcel ID #: Portion of ED-05-057.00-01-21.00-000
Size: 17.84± acres
Present Zoning: IO (Institutional and Office Zone)
Proposed Zoning: SC-2 (Community Shopping Center Development Zone)
Present Use: Vacant
Proposed Use: Commercial (Shopping Center)
Comprehensive
Plan Designation: Commercial
Planning Commission
Recommendation: Following a public hearing on December 17, 2007, during which
one member of the public spoke, asking questions about the effect
that the rezoning would have on the Delaware Agricultural
Museum and Village, the Planning Commission unanimously
recommended in favor of the rezoning application.
File Number: Z-07-10
Page 46
This zoning change is being requested by Delaware State University. The application includes a
17.84-acre portion of the larger parcel which houses Delaware State University. The subject
parcel is currently zoned IO (Institutional and Office Zone). The applicant is requesting SC-2
(Community Shopping Center Development Zone) zoning. Tax Parcel: portion of ED-05-
057.00-01-21.00-000.
Existing Property:
The portion of the parcel that is the subject of the rezoning application is currently vacant. The
remainder of the parcel is used as the University campus (to the north) and the Delaware
Agricultural Museum (to the south).
Surrounding Land Uses:
To the immediate west of the subject land is Silver Lake. The Delaware Agricultural Museum
and Village is located adjacent to the subject site, immediately south. The Delaware State
University campus is located north of the site, across College Road. These sites are zoned IO
(Institutional and Office Zone). Across U.S. Route 13 to the east is the North Dover Shopping
Center, zoned SC-2 (Community Shopping Center Development Zone) and a number of
businesses zoned C-4 (Highway Commercial Zone).
Comprehensive Plan:
In the 2003 Comprehensive Plan Update, as amended May 2005, September 2006, and March
2007, the Land Development Plan recommends that this property be used for Commercial Use.
The requested SC-2 (Community Shopping Center Development Zone) is consistent with this
category of uses. This land was the subject of a Comprehensive Plan amendment in March 2007.
Preliminary Land Use Services Review (PLUS)
As required in the City’s Memorandum of Understanding for PLUS, since this application will
exceed 75,000 square feet of floor area, the Site Plan must be submitted to the State’s
Preliminary Land Use Service process prior to acceptance of a site development plan for the site.
Request for SC-2 (Community Shopping Center Development Zone)
The types of permitted uses in the SC-2 (Community Shopping Center Development Zone) are
the following: Convenience retail stores such as drug stores, grocery stores, luncheonettes,
variety stores or combinations thereof; personal service stores such as, but not limited to,
barbershops, beauty parlors, and tailors; service establishments furnishings services other than of
a personal nature, but excluding gasoline filling stations and motor vehicle storage, repair, or
service; business, professional and governmental offices, public libraries; banks, theaters and
restaurants; manufacturing, assembling, converting, altering, finishing, cleaning or any other
processing of products where goods so produced or processed are to be sold at retail exclusively
on the premises (with additional restrictions); hotels and clubs.
Article 3, Section 17.7 of the Zoning Ordinance addresses the building setbacks, buffers and
landscaping for the Shopping Center Development Zones as follows:
17.7Building setbacks, buffers and landscaping. The following building setbacks shall
supersede the front, side and rear yard requirements of article 4, sections 4.14 and
4.15:
TABLE INSET:
Page 47
Report to Council Z-07-10 Lands of Delaware State University
Report to City Council – January 14, 2008
Page 3
Minimum setback from: SC-1 SC-2 SC-3
Street right-of-way 50' 50' 100'
Nonresidential zone 50' 50' 100'
Residential zone 50' 100' 200'
There shall be a landscaped buffer area of no less than ten feet along all lot lines. Where
adjacent to residential zones, the buffer shall consist of a landscape screen no less than
6 1/2 feet high. All landscaping shall be properly maintained throughout the life of any
use on the lot.
No less than ten percent of the site area shall consist of landscaping, pedestrian malls
and courtyards. Parking areas shall be landscaped.
Application Requirements
Article 3, Section 17.9 of the Zoning Ordinance specifies the application requirements for a
Shopping Center Development zoning application. Below is a listing of these requirements and
an assessment of this application’s completeness of each component (as submitted).
1. Substantiation of the need for the shopping center based on the developer's market
analysis and expression of tenant interest for all SC-2 and SC-3 zoning proposals – A
market analysis is included with the application.
2. Nature of the applicant's interest in the development – The applicant is Delaware State
University, who will continue to own and manage the property and lease retail space to
tenants.
3. The approximate use, height and floor area of all buildings and other structures – These
items are included in the Concept Plan submitted.
4. Preliminary traffic study and proposed methods for alleviating adverse impact on
adjacent roads – A traffic impact analysis has been completed and was submitted, along
with an executive summary, with the application
5. Approximate size and capacity of all proposed parking areas – These items are included
in the Concept Plan submitted.
6. Proposed drainage plan – This is included in the Concept Plan submitted.
7. Plans of existing natural features showing topography, soils, drainage and vegetation –
An Existing Conditions Plan is included.
8. Site plans showing approximate locations of buildings, malls, roads, parking,
landscaping and utility and drainage easements – This is included in the Concept Plan
submitted.
Recommendation of the Planning Staff and Planning Commission:
Because the application is consistent with the amended Comprehensive Plan, and because the
application meets the requirements for rezoning to the SC-2 (Community Shopping Center
Zone), staff recommends in favor of the rezoning.
Page 48
Report to Council Z-07-10 Lands of Delaware State University
Report to City Council – January 14, 2008
Page 4
Following a public hearing on December 17, 2007, during which one member of the public
spoke, asking questions about the effect that the rezoning would have on the Delaware
Agricultural Museum and Village, the Planning Commission unanimously recommended in
favor of the rezoning application.
Page 49
City of Dover Application No.: Z-07-10
Department of Planning & Inspections
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Plan Title: Lands of Delaware State University
Location: North DuPont Highway
Plan Type: Rezoning Legend
Tax Parcel: ED-05-057.00-01-21.00-000 Dover Parcels
Current Zoning: IO Zoning
Proposed Zoning: SC-2
Owner: State of Delaware c/o Delaware State University
Date: 10-5-07
0 500
« 1,000 2,000 Feet
Page 50
EXHIBIT #3
Regular Council Meeting of 01/14/2008
CITY OF DOVER
DARK FIBER LEASING
STANDARD OPERATING POLICY
ADOPTED BY CITY COUNCIL
EFFECTIVE DATE: TBA
Page 51
TABLE OF CONTENTS
TABLE OF CONTENTS----------------------------------------------------------------------------------- 3
DARK FIBER LEASING ---------------------------------------------------------------------------------- 5
STANDARD OPERATING POLICY -------------------------------------------------------------------- 5
Overview ------------------------------------------------------------------------------------------------------ 5
Grant of Lease ----------------------------------------------------------------------------------------------- 5
Length of Agreement --------------------------------------------------------------------------------------- 5
Annual Escalation Fee ------------------------------------------------------------------------------------- 6
Request for Service Form ---------------------------------------------------------------------------------- 6
Route and Design ------------------------------------------------------------------------------------------- 6
Compensation------------------------------------------------------------------------------------------------ 6
Lease Fee ----------------------------------------------------------------------------------------------------- 6
New Extension Fee------------------------------------------------------------------------------------------ 6
Existing Fiber Lease Fee ---------------------------------------------------------------------------------- 7
Lease payments ---------------------------------------------------------------------------------------------- 7
Damage to COD Facilities --------------------------------------------------------------------------------- 7
Engineering Fee--------------------------------------------------------------------------------------------- 7
Estimate Accuracy ------------------------------------------------------------------------------------------ 7
Testing and Acceptance of Dark fiber ------------------------------------------------------------------- 7
Accessing Access Points------------------------------------------------------------------------------------ 8
New Fiber Installations ------------------------------------------------------------------------------------ 8
Access Points------------------------------------------------------------------------------------------------- 8
Demarcation ------------------------------------------------------------------------------------------------- 8
Equipment Security ----------------------------------------------------------------------------------------- 8
Electrically-Induced Noise--------------------------------------------------------------------------------- 8
Restoration --------------------------------------------------------------------------------------------------- 8
Interference -------------------------------------------------------------------------------------------------- 9
Customers Duty of Noninterference---------------------------------------------------------------------- 9
Remedies for Interference --------------------------------------------------------------------------------- 9
Technical Disagreements ---------------------------------------------------------------------------------- 9
Taxes, Licenses, Liens -------------------------------------------------------------------------------------- 9
City of Dover Racks and Equipment --------------------------------------------------------------------- 9
3
Page 52
Maintenance ------------------------------------------------------------------------------------------------10
Dark fiber----------------------------------------------------------------------------------------------------10
Customers Notification of Outage -----------------------------------------------------------------------10
Restoration Priority ----------------------------------------------------------------------------------------11
Relocation ---------------------------------------------------------------------------------------------------11
Dark fiber----------------------------------------------------------------------------------------------------11
Reclamation -------------------------------------------------------------------------------------------------12
Representations and Warranties -------------------------------------------------------------------------12
Assignment and Transfer ---------------------------------------------------------------------------------13
Indemnification---------------------------------------------------------------------------------------------13
Insurance ----------------------------------------------------------------------------------------------------14
Default -------------------------------------------------------------------------------------------------------15
Termination -------------------------------------------------------------------------------------------------15
For Cause, Without Illegality ----------------------------------------------------------------------------15
For Cause, With Illegality --------------------------------------------------------------------------------15
Surrender of Dark fiber Upon Termination -----------------------------------------------------------15
Renewal Provisions ----------------------------------------------------------------------------------------16
General Provisions -----------------------------------------------------------------------------------------16
Costs ----------------------------------------------------------------------------------------------------------16
No Third Party Beneficiaries-----------------------------------------------------------------------------16
No Partnership----------------------------------------------------------------------------------------------16
Binding Effect ----------------------------------------------------------------------------------------------16
Severability --------------------------------------------------------------------------------------------------16
Force Majeure ----------------------------------------------------------------------------------------------16
Waiver--------------------------------------------------------------------------------------------------------16
Headings-----------------------------------------------------------------------------------------------------16
No Implied Representations ------------------------------------------------------------------------------17
Integrated SOP and Amendments -----------------------------------------------------------------------17
Page 53
DARK FIBER LEASING
STANDARD OPERATING POLICY
Overview
The City of Dover Public Utilities, Electric Division, (COD) owns certain fiber optic facilities and desires to
lease certain unused fiber-strands on its metropolitan area fiber optic communications network (facilities) to
private parties. This concept will initiate enhanced utilization of assets, provide customers affordable dark fiber
usage, and generate additional revenue.
The City of Dover believes that the interests of the consumer-owners will be well served by using a portion of
City’s unused fiber optic capacity in accordance with the rules and regulations contained herein.
These requirements do not replace, but are supplemental to ordinances adopted by the Dover City Council and
your elected officials which set the policy for the City of Dover Public Utilities (COD).
The COD may from time to time supplement, alter or otherwise change the policies contained herein as may be
necessitated by changing conditions for the protection of the interest of the customer, the COD, or the general
public.
Grant of Lease
The COD hereby grants to customers, a license to use excess fibers in the COD fiber optic network (“Dark
fiber”), as identified on a case-by-case basis, as determined by the City of Dover Public Utilities, Electric
Engineering Division. In instances where the COD does not have spare fiber, fiber may be installed and paid
for by the customer as outlined in this Standard Operating Policy (SOP). The COD retains the right to use and
otherwise lease additional fibers along the COD fiber optic network as it sees fit, this is not an exclusive right.
No use of the COD facilities or payment of any charges required under this lease shall create or vest in the
customer any easements or other ownership of property rights of any nature in the dark fiber or the COD
facilities.
Terms
Length of Agreement
The term of agreement for fiber leasing may be granted for five-years (5) or ten-years (10) by mutual agreement
between the COD and the customer. The lease rate at the time of the installation shall be leveled at the agreed
upon rate for the term of the initial agreement subject to the annual escalation fee as defined in “Annual
Escalation Fee” below. At the end of the initial term of the agreement, the customer shall have the right to
renew this lease, subject to COD consent, for an additional five (5) years at the lease rate effective at the time
the lease is renewed. The customer shall receive a minimum of 90 days written notice of cancellation of this
agreement upon the expiration of the initial agreement.
Immediately upon termination by the expiration of the term hereof or otherwise, the customer shall peaceably
surrender the dark fiber to the COD in the original condition, with exception to reasonable wear and tear.
5
Page 54
Annual Escalation Fee
The annual fee for the dark fiber will escalate based on the Consumer Price Index for Urban Wage Earners and
Clerical Workers (CPI-W): Selected areas, all items index - Philadelphia-Wilmington-Atlantic City PA-NJ-DE-
MD (CPI) as published by the U.S. Department of Labor’s Bureau of Labor Statistics not to exceed 5%
increase per year but not less then current year’s fee.
Request for Service Form
When a customer desires to investigate the option of leasing dark fiber from the COD, the customer shall
complete a Dark Fiber Application which will include the requesters name, company if applicable, fiber strands
desired, location of requested access points, and related information.
The COD will investigate the feasibility of the application with the customer, and if determined feasible, the
COD will collect the Engineering Fee as outlined on Page 7 – “Engineering Fee”. Upon payment of the
Engineering Fee the COD will develop a comprehensive project plan which will also include an estimated
monthly fee as outlined on Page 6 - “New Extension Fee” and “Existing Fiber Lease Fee”. If the customer
accepts the project plan and fee schedule, the final section of the Dark Fiber Application shall be executed
which commits both the customer and the COD to completion of the project and compensation.
Route and Design
The COD Engineering Division will develop the route and design of any new extensions. The customer has the
right to accept, reject, or suggest alternatives in the design; however, the COD decision will be final.
Compensation
Lease Fee
The customer shall pay to the COD for use of the Dark fiber a lease fee subject to adjustments as provided
below.
Fees will be based on the date of acceptance of the fiber for the initial lease term and shall be priced at
“dollars/fiber strand/foot/month”.
New Extension Fee
The lease rate will be based on total cost recovery of any new extension during the initial term, plus 5%
annually for maintenance and an 8.5% annual rate of return. The customer that requests the extension shall be
responsible for the entire cost of the extension.
• If within one-half of the initial lease term another party wishes to connect to the extension the new
second party will be responsible for one-half of the original extension fee for the section they are using.
• The initial customer will have their portion of the extension lease rate reduced by 50% for the duration
of the contract.
• It will not be retroactive and will only apply from that period forward.
• If the new party starts leasing after the one-half period, the original party pays the entire fee as
developed in the original contract term.
• For example: Customer A is paying $200/month for a new extension fee and $100 for lease of the COD
existing fiber for a total of $300 per month for a ten year lease.
o If in year 4, customer B decides to lease fiber from the COD and the COD utilizes ½ of customer
A’s original extension the following formula will be utilized:
$200/month x 72 months (months remaining in the original extension fee) = $14,400
(balance of funds owed the COD)/2 (fiber length used) = $7,200 (funds needed to pay the
cost of the extension)/2 (cost split between the two parties) $3,600 = revenue needed
Page 55
from both parties. This will result in party A paying $3,600 + $7,200 (for extension
fee)/72 (months left in lease term) = $150 + $100 (both monthly fees) for original lease
of COD existing fiber for a monthly total of $250.
o Customer B will pay $3,600 for the lease of the original extension and the monthly total will be
prorated for the duration of the new contract plus any lease fees for the existing COD fiber.
o If Customer B uses the Customer A fiber after the original contract has been in effect for more
than ½ of the original term, then Customer A continues to pay the original payment and
Customer B will be charged for the fiber under the Existing Fiber lease rate.
• Extension installation
Only COD personnel (or their designee) will install fiber extensions. The customer will be responsible for
all expenses incurred by the COD, prorated into the monthly fee.
Existing Fiber Lease Fee
For installations where the COD determines that is has spare fibers the leasing rate shall be based on an
estimated cost of the current installation. This cost assumes a ten (10) year depreciation plus 5% annually for
maintenance and an 8.5% annual rate of return. This cost is $0.0009541/fiber strand/foot/month.
Lease payments
Fees shall be calculated on a monthly basis and paid annually, in advance, and shall be billed on the first
business day of the month after the customer accepts the fiber. The fees will be considered due and payable at
the time the customer is billed. No fees will be due until both the COD and the Customer agrees on the
acceptance date, which approval will not be unreasonably withheld. If the acceptance date occurs after the
beginning of the month, the first monthly fee shall be prorated from the acceptance date to the beginning of the
next month: however, the prorated fees shall be for that partial month only and will be added to the following
years annual fee, both of which will be billed on the beginning of the next month.
Damage to COD Facilities
The COD will be compensated for any damages to the COD facilities caused by the customer or their
contractor.
Engineering Fee
A one-time engineering fee of $200 (two-hundred dollars) will be charged for each splice location where the
customer proposes to access the COD fiber optic network and/or each customer access point. This fee covers
the documentation cost for the splice location and design for the installation. Installation costs and lease
payments are not included in this amount.
Estimate Accuracy
During the development of the cost estimates for the dark fiber lease, the customer will have the opportunity to
examine the components of the costs to ensure its accuracy. The actual cost will be based on the true cost of
installation of new extensions and the formula accepted by the governing body for costs related to existing fiber.
The customer will execute the request for service form based on the estimated costs and thereby accept the
actual cost upon completion. The COD will guarantee that the actual cost will not increase more than 10% over
the estimate but may be lower if the actual cost is less than the estimated cost.
Testing and Acceptance of Dark fiber
The COD will perform acceptance tests to ensure that the dark fibers meet the standard industry specifications.
The COD will provide the customer with written results of such tests, if requested by the customer. If the dark
fibers fail to meet the standard industry specifications, the COD shall repair or substitute fibers that meet the
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required tests and specifications, unless the customer otherwise accepts the original fibers. Upon receipt of test
results, if requested, the customer shall accept the dark fibers and such date shall be the Acceptance Date.
Under no circumstances shall the customer accept the dark fibers later than thirty days after the COD completes
the acceptance test.
Accessing Access Points
The COD shall have nonexclusive ingress and egress rights to access the dark fiber at the access points
(“Access Points”) shown on the Request for Service Form at all times for construction, installation, operation,
inspection, maintenance, repair and removal of COD facilities. If additional access to termination locations is
required after initial installation, the COD should provide seventy-two (72) hour notice prior to accessing the
site(s) when practical. At location(s) where the customer is accessing the fiber at COD locations the customer
will provide forty-eight (48) hour notice to the COD prior to accessing the site(s). The customer will notify the
COD if possible disruption of the dark fiber circuit might occur.
New Fiber Installations
The COD will install new fiber extensions, including the appropriate hardware, and provide any splicing
required in conjunction with the project with either internal staff or contractors, solely at the COD discretion.
Access Points
The COD will be responsible for all cost of material and installation of the access point(s) for the COD facilities
which are located at the customers’ demarcation point. The access point(s) will normally be a patch panel
unless mutually agreed upon to be a splice point.
Demarcation
The COD will provide the patch panel and terminations of the COD fiber at the patch panel. The point of
demarcation will be the patch panel connectors or up to, but not including, the splice. The COD shall retain
ownership of designated splice tray, which contains dark fiber or the patch panel, but shall not have ownership
of any fiber or equipment beyond this point.
Equipment Security
The COD shall not provide security for the customer and shall not be liable for burglary, vandalism, losses, or
damage, unless the COD is grossly negligent. The COD shall not be liable for losses or damage to customers’
facilities resulting from a failure of towers or poles, substation equipment, communications houses, electric
power or other COD facilities unless the COD is grossly negligent. The COD is not responsible or liable for
cyber security of the fiber.
Electrically-Induced Noise
The customer shall be responsible for designing and shielding the customer facilities to function properly in the
presence of electric and magnetic fields and other electrically-induced noise and interference normally present
in the proximity of electric utility installations. The COD shall not be liable for, nor shall the COD be required,
to eliminate any noise or interference with customers facilities resulting from the operations of electric utility
installations or auxiliary equipment such as relay and control systems or telemetry systems. For purposes of the
Interference provisions herein, this paragraph shall constitute the COD prior disclosure of the presence of
electric utility installations on the Premises where the customers’ facilities may be installed.
Restoration
The COD shall provide at no cost, monthly standby emergency restoration service for the fiber optic network.
In the event of an outage requiring emergency restoration, the COD will be responsible for any restoration
expenses.
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Interference
Customers Duty of Noninterference
The Customer shall install, operate and maintain the customers facilities in a manner which will not physically
or electronically interfere with or cause signal degradation to the COD electric, wastewater, or water system
operations, with COD communications systems, existing as of the date of the dark fiber lease or with any prior
leases, provided the COD has disclosed to the customer the existence of (but not necessarily the identities of)
and technical information relevant to the prior leases. The customers’ duty to avoid interference in accordance
with the terms of this SOP shall remain absolute throughout the lease terms, irrespective of favorable pre-
installation analyses or varying operating conditions, provided the COD supplied technical information is
accurate and complete. If the customers’ equipment causes interference after the initial lease begins, the
customer shall correct it as soon as practical after proper notification.
Remedies for Interference
In the event that the customers facilities or operations interfere with the COD system or with those of prior
customers leases (including interference affecting one or more fiber segment), then upon written notice from the
COD, the customer shall at its own expense correct the interference within seventy-two (72) hours from notice,
even if the customers’ facilities are operating in compliance with the FCC regulations. If the customers fails to
eliminate the interference within the required time, then after an additional twenty-four (24) hour grace period
for the customer to eliminate the interference, the COD shall have the right to immediately enter the premises
and shut down the customers facilities until the customer can eliminate the interference or, as a last resort, to
terminate the affected dark fiber segment. In the event of termination, the COD shall remove the COD facilities
from the customers’ premises within a reasonable time. The customer shall compensate the COD for any new
line extensions and/or make them whole for any build-out expenses.
Technical Disagreements
If the customer disagrees on the existence, source or extent of interference, the COD may engage an
independent engineering firm to perform impartial analyses to determine the cause of the interference. The
COD shall be entitled to reimbursement for the cost of such analyses by the customer if the customer is found to
be causing the interference.
Taxes, Licenses, Liens
During the term of the agreement, customer shall pay, when due, all applicable taxes, including premise or
property taxes, sales and use taxes, or any other fees in lieu of taxes assessed pursuant to the use of the Dark
fiber by customer. The customer shall keep the dark fiber free from all liens, including but not limited to
mechanics liens, and encumbrances by reason of the use of the dark fiber by the customer. The customers’
failure to pay such is a breach of this agreement. If the customer fails to pay the above mentioned taxes,
assessments, or other fees when due, the COD shall have the right to terminate the lease and demand immediate
payment for any expenses related to the fiber optic cable extension.
City of Dover Racks and Equipment
As additional consideration, the COD shall have the option to install racks and equipment, at its sole
expense, within the customer’s point of presence which is located at the mutually agreed upon access
point(s). The point of presence in existing locations is where the customer’s network has termination
points for the COD fiber. The type and location of such racks and equipment shall be agreed to in
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writing between the COD and the customer in separate agreement. The COD may compensate the
customer for this collocation at a rate that is mutually determined to be reasonable and just.
Said racks, as well as any and all electronic equipment installed therein, shall be and remain the sole and
exclusive property of the COD, and the customer shall neither make any claim on or claim any property
interest in such equipment, nor shall the customer permit any lien or other encumbrance upon the COD
equipment by the customer or any third party.
Said racks and any and all equipment placed thereon shall be installed in accordance with the COD
standard practices.
Absent emergency situations, the COD shall be able to access said racks and equipment during the term
of the agreement upon reasonable notice to the customer and shall be solely responsible for their
operation, maintenance and repair.
Upon termination of this lease by the expiration of the term hereof or otherwise, the COD shall
immediately remove said racks as well as any and all electronic equipment installed thereon and shall
leave the area in its original condition, reasonable wear and tear excepted unless mutually agreed to
leave the COD equipment in the current location.
Maintenance
Dark fiber
The customer agrees to pay all costs (time and material) of maintenance/repair of the network if the
required work is caused by the customer’s improper connection to the dark fiber. The customer agrees
to use reasonable efforts to perform such maintenance, if required, to not cause damage to the COD
fiber.
Customers Notification of Outage
Subject to Force Majeure, the customer will notify the COD to respond to outage emergencies in
connection with the dark fiber. The customer shall call the COD at 302/736-7086, the System
Operations Center, to schedule all maintenance operations and to report service interruptions.
In the event of interruptions longer than 24 hours, the COD will, as soon as is reasonably possible,
provide alternate capacity to the customer subject to availability within the customer’s facilities. In the
event of an interruption longer than 96 hours, the customer shall be entitled to an abatement of its fees,
equal to the total interruption time, to be deducted from the next payment otherwise due under this SOP.
The period(s) of any interruption(s) shall be measured from the time the COD actually receives notice,
to the time the service is reportedly restored to the customer. Scheduled outages, for maintenance
purposes, shall not be counted as interruptions. Scheduled outages shall be those outages of which
customer has had at least a five (5)-day advance notice. To the extent possible, the customer and the
COD shall agree upon the times maintenance will be performed so as not to interfere with customers
business, however the COD retains the right to perform maintenance on dark fiber upon proper
notification to customer without a mutual agreement between parties.
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The customer shall provide the COD – Electric Engineering Division, a contact name and number for
notifications of potential fiber work that might interrupt the service or other issues that may arise.
The COD does NOT GUARANTEE continuous dark fiber service and will not be liable for any loss,
cost, damage or expense to any customer occasioned by an interruption of service.
Restoration Priority
In the event that the COD electrical and/or communications service capacity and the customer dark fiber
capacity are interrupted, restoration of the customer’s dark fiber shall be at all times subordinate to
restoration of COD electrical and communications system. Should the COD not be able to effect repairs
within twenty-four (24) hours after notice of the emergency, both parties agree to meet to determine
methods to restore the customers fiber(s) including consideration of the COD granting the customer
permission to make repairs to the COD connections and/or dark fiber and to restore its capacity, as long
as such restoration efforts do not interfere with the COD restoration activities. Payment for this
restoration shall be mutually agreed upon prior to the customer performing the work. Both parties
acknowledge that, in the event that an outage is caused by a natural disaster, weather, automobile
accident or similar incident, which causes a simultaneous electrical power outage, that the electrical
power must first be restored prior to the fiber network. It is further acknowledged by the Parties that as a
Municipal Electric Utility, the COD has a duty to provide electrical services to its customers, and that
provision of said electrical services shall be the COD top priority.
Relocation
Dark fiber
The customer shall request no changes in the location of the dark fiber access point without sixty (60)
days written notification to the COD. If the customer desires, for any reason, to relocate any of the
facilities used or required in providing the dark fiber, such relocation shall be undertaken at the
customer’s sole cost and expense and shall be paid to the COD within 30 days after receipt of the
invoice.
If for any reason, the COD is required to relocate any of the dark fiber facilities for its convenience, or
by any third party including, but not limited to a government entity, whenever reasonably possible, the
COD shall give the customer at least thirty (30) days notice, or as much time as the COD can reasonably
provide. This notice will include all pertinent information and the impact of the relocation to the
customer’s service. All costs associated with such required relocation, which are not paid by a third
party, shall be the sole responsibility of the COD. During any relocation(s), scheduled outages may
occur; the COD will keep the duration of these outages as short as possible.
Access Points
The COD shall make no changes in the location or configuration of the Access Points to the dark fiber
without consultation with the customer. The customer agrees that any relocation required of the dark
fiber or access points shall be limited to the shortest practical route reasonably available.
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In the event relocation of the customer’s access points is required by any third party, any governmental
agency, or in conjunction with the electric system needs of the COD, all costs associated with such
required relocation of the customers access points, which are not paid by a third party shall be the sole
responsibility of the customer. In the event of such relocation requirement, the COD shall use
reasonable efforts to provide alternate locations for access points.
If the customer requests a relocation of the access point the customer will be financially responsible for
any COD expenses related to the relocation. After any relocation is completed, the customer’s fee shall
be adjusted accordingly with regard to the length of fiber used by customer; however, if the dark fiber
length is reduced and the dark fiber was a new extension for the customer, the fee shall not be reduced
for the initial term.
Reclamation
Subject to the terms, conditions and limitations set forth in this SOP, the COD shall have the right to
terminate from time to time the lease of any or all of the dark fiber on any or all segments of the network
for use (and solely for use) directly by the COD.
In the event that the COD desires to reclaim any dark fiber, the COD shall give notice of such intent to
the customer at least twelve (12) months prior to the date of reclamation (Reclamation Notice). The
Reclamation Notice shall identify each leased fiber on each segment, which the COD desires to reclaim,
and the intended date of reclamation.
At any time following receipt of a Reclamation Notice, the customer may initiate negotiations with the
COD as to possible alternatives to reclamation, including, for example, (1) greater compression of COD
traffic on the fibers within the network already in use by the COD, (2) alternate or additional
optoelectronic equipment, (3) alternate routes, and/or (4) installation of additional fibers within the fiber
network. The customer and the COD each shall conduct any such negotiations in good faith. The exact
alternative(s) to reclamation (if any) and the allocation of the costs thereof between the parties shall be
subject to mutual consent.
Unless otherwise agreed between the customer and the COD, reclamation shall be effective on the date
of reclamation set forth in the Reclamation Notice.
Representations and Warranties
The COD is not a Telecommunications Company. The development of this SOP does not classify the
COD as a Telecommunications Company, Telecommunications Carrier, Telecommunications Service
Provider or any other telecommunications entity as defined by federal or state laws, rules, regulations or
administrative orders, nor will the COD come under the jurisdiction or regulation of any State or Federal
regulatory agency with regulates such entities, including, without limitation, the Federal
Communications Commission (FCC) or the applicable State Commission. In the event that the
existence of this SOP results in a final order or determination by any court or regulatory or
governmental entity (including, but not limited to, the FCC or the applicable State Commission) that
classifies the COD as a Telecommunications Company, Telecommunications Carrier,
Telecommunications Service Provider or any other telecommunication entity as defined by federal or
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state laws, rules, regulation or administrative orders, the customer shall indemnify and hold the COD, its
officers and employees harmless from and against any cost, expense, fine or other financial penalty
under federal or state laws, rules, regulations, or administrative orders, which the COD is legally liable
to pay as a result of such classification, provided, however, that the COD shall take all reasonable steps
to mitigate and minimize any such expenses, fines or other financial penalties. In no event shall the
customers’ indemnification hereunder exceed the total of customer payment to the COD during the
previous twelve months for the use of the COD fiber optic strands under this fiber lease(s) and
applicable extensions. In the event of any such determination, the customer and COD agree, to
cooperate with each other to determine whether and to what extent this SOP can be amended so as to
remove that classification and permit continued performance by both parties, subject to the COD right to
cancellation as contained in this SOP. Notwithstanding any other provision of this SOP, if customer is
required to make payments under this indemnification, then the customer will have the right to
immediately terminate this lease. Such termination, however, shall not extinguish the customers’
obligation to indemnify the COD for all monetary amounts levied until the time of the termination and
shall not extinguish the customer obligation to pay any other amounts owing to the COD pursuant to this
SOP and lease.
The COD confirmed through its City Solicitor that there are no State Regulations that would bar it from
providing dark fiber leasing at the time of the inception of this SOP.
The customer represents that, to its knowledge, after due inquiry, it has the right and authority to enter
into this agreement and grant the rights and Licenses contained herein.
The COD represents that, to its knowledge, after due inquiry, it has all licenses, permits and rights
authorizing it to enter into this Agreement.
The COD is a municipally owned utility certified in Delaware to provide electric and other services to
Dover and some of the surrounding area.
Assignment and Transfer
Unless specifically provided herein, the COD shall not assign, transfer or sublet any of the privileges
described in this SOP without the prior written consent of the customer, said consent not to be
unreasonably withheld, provided that the COD may assign, transfer or sublet its rights hereunder to a
parent, or wholly-owned affiliate or subsidiary company or purchaser of all or substantially all of its
assets or stock without consent of the customer.
The customer will not, directly or indirectly, or through a controlled affiliate of the customer, transfer or
sublet any of the privileges described in this SOP to a third party.
Indemnification
The customer does hereby release and agrees to indemnify, defend and save harmless the City of Dover
and its agents from and against all claims, actions, causes of action, demands, judgments, costs,
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expenses and all damages of every kind and nature, incurred by or on behalf of any person or
corporation whatsoever, predicated upon injury to or death of any person or loss of or damage to
property of whatever ownership, including the parties to this SOP and their employees, and arising out
of or connected with, in any manner, directly or indirectly, the COD operations or rights granted under
this SOP.
Insurance
The customer agrees to execute and deliver to the COD at the time of acceptance and execution of a
fiber lease commitment, a commercial general liability insurance policy, including public liability,
contractual liability, premises liability, and property damage, acceptable to and approved by the City
Risk Manager, covering bodily injury and property damage, premises, operations described hereunder
and products therein, in amounts of $150,000 per individual; $600,000 per occurrence.
The City of Dover shall be listed as an additional named insured in any required liability insurance
policy. Such policies shall state that this coverage is to function as the "primary" insurance coverage for
the customer.
Certified copies of the above policy, or a certificate evidencing the existence thereof, or a binder shall be
delivered to the COD upon the execution of a fiber lease. In the event a binder is delivered, it shall be
replaced within ten days by a certificate of insurance. Each such policy or certificate shall contain a
valid provision or endorsement that the policy may not be canceled, terminated, changed or modified
without giving thirty days written notice thereof to the COD.
A renewal certificate shall be delivered to the COD at least fifteen days prior to a policy's expiration date
except for any policy expiring on or after the expiration date of this agreement.
The customer further shall at all times maintain adequate Workmen's Compensation Insurance with an
authorized insurance company insuring the payment of compensation to all employees engaged in the
operation of the facility.
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Failure to maintain or provide proof of insurance shall constitute an immediate breach of the Agreement and
shall be considered cause for termination of this Agreement at the sole discretion of the COD.
At all times during the term of this agreement, the customer shall maintain and shall require its contractor and
subcontractors, which do any work in connection with this agreement, to maintain insurance coverage as
described herein and will produce proof of insurance on demand by the COD.
Excess liability/umbrella coverage for limits of not less than $1,000,000 excess of $1,000,000 each occurrence.
Such insurance shall name the COD, its officers, agents, and employees as additional insured.
In the event the customer fails to obtain the required insurance, the COD reserves the right to purchase
insurance on the account of the customer, but is not required to do so.
Default
In the event either Party shall fail to observe or perform any of the terms and provisions of this agreement and
such failure shall continue for a period of thirty (30) days after receipt of written notice from the non-defaulting
party (“Default”), then the non-defaulting party may terminate this agreement, provided however, that where
such Default cannot reasonably be cured within such period, and the defaulting party has proceeded promptly to
cure the same and is prosecuting such cure with diligence, the time for curing such Default shall be extended for
an amount of time, not to exceed sixty (60) days, as may be necessary under the circumstances to complete such
cure. If the customer is the defaulting party the COD shall immediately issue an invoice for any outstanding
extension expenses.
Termination
The COD may, at its sole discretion, terminate this lease agreement upon the conditions set forth for cause and
at its discretion.
For Cause, Without Illegality
The COD may terminate this agreement and may repossess the Dark fiber in the event that any payment or
amount is not furnished by the customer as set forth in the Compensation Section, hereof, when due, upon
giving fifteen days written notice to the customer of the COD intention to terminate unless full and proper
payment is made to the COD of all monies due on or before the expiration of the fifteen day period indicated in
the notice.
For Cause, With Illegality
The COD may, at its sole discretion, terminate this agreement, effective immediately, upon the giving of written
notice of termination, in the event that COD is deemed to engage in, or permits, the violation, pursuant to the
appropriate standard of proof provided by law, of any federal, state or city penal law or ordinance in the
operation of said facility.
Surrender of Dark fiber Upon Termination
On the customers expiration date or any earlier termination of customers rights to use any or all of the dark fiber
under this agreement, regardless of the reason for termination, the customer shall promptly (1) remove all of its
equipment and other property from the COD fiber, and (2) peaceably quit and surrender the dark fiber to the
COD in a condition consistent with condition of fiber and access points on the original acceptance date.
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Renewal Provisions
The customer shall provide ninety (90) days notice of intent to renew dark fiber agreement prior to date of
expiration of current agreement and the COD agrees to extend the agreement when feasible.
General Provisions
Costs
Except as otherwise expressly provided above, each party shall bear all of its own attorney’s fees and other
expenses related to a fiber lease.
No Third Party Beneficiaries
None of the terms or conditions in this SOP shall give or allow any claim, benefit, or right of action by any third
person not a party hereto. Any person other than the COD or the customer receiving services or benefits under
this SOP shall be only an incidental beneficiary.
No Partnership
The Parties acknowledge and agree that fiber lease or service does not create a partnership between, or a joint
venture of, the customer and the COD.
Binding Effect
This SOP and subsequent agreement shall be binding upon, and shall inure to the benefit of, the parties hereto
and their respective successors and assigns.
Severability
In the event any term, covenant or condition of this SOP and/or lease agreement, or the application of such term
covenant or condition, shall be held invalid as to any person or circumstance by any court having jurisdiction,
all other terms, covenants and conditions of this SOP and their application shall not be affected thereby, but
shall remain in force and effect unless a court holds that the invalid term, covenant or condition is not separable
from all other terms covenants and conditions of the SOP.
Force Majeure
Neither party shall be liable to the other for any failure of performance under this SOP/lease agreement due to
causes beyond its control, including, but not limited to: acts of God, fire, terrorist attack, flood or other
catastrophes, adverse weather conditions, material or facility shortages or unavailability not resulting from such
party’s failure to timely place orders therefore, lack of transportation, the imposition of any governmental
codes, ordinances, laws, rules, regulations or restrictions, national emergencies, insurrections, riots, wars, or
strikes, lock-outs, work stoppages or other labor difficulties.
Waiver
No delay or omission by either party to exercise any right or power occurring upon non-compliance or failure of
performance by the other party shall impair that right or power or be construed to be a waiver thereof. A waiver
by either party of any of the covenants, conditions or agreements to be performed by the other party shall not be
construed to be a general waiver of any such covenants, conditions or agreements, but the same shall be and
remain at all times in full force and effect.
Headings
The Section headings herein are for convenience and reference only, and in no way define or limit the scope and
content of this SOP or in any way affect its provisions.
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No Implied Representations
No representations, agreements, covenants, warranties, or certifications, express or implied, shall exist as
between the parties, except as specifically set forth in this SOP and subsequent fiber lease.
Integrated SOP and Amendments
This SOP is an integration of the entire understanding of the parties with respect to the matters set forth herein
and shall include completed request for service application. The COD reserves the right to modify or change
this SOP from time to time without notice to any party leasing dark fiber. These modifications will be
approved by the City Council through accepted methods.
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EXHIBIT #4
Regular Council Meeting of 01/14/2008
Tax Appeal December 10, 2007
Appeals
Original Tax Motion Approved yes
Appeal # Name Parcel # Original Value $ $ To be heard only appr/den or no
2007-037 Creekstone ED-05-086.05-01-12.00 $5,356,500.00 $17,676.45
Hertrich Capitol Auto
2007-38 Dealership ED-05-077.18-02-90.00 $8,455,900.00 $27,904.47
Tax Stipulations
Original Tax Stipulation Stipulation Value Difference Tax Motion Approved yes
Appeal # Name Parcel # Original Value $ $ Value $ Tax $ $ Difference $ appr/den or no
2007-027 Joseph S. McDaniel III ED-05-077.09-04-48.00 $167,500.00 $552.75 $82,000.00 $270.60 $85,000.00 $282.15 Approve Yes
2007-028 Phoenix Properties, LLC ED-05-076.08-05-68.00 $1,081,000.00 $3,567.30 $595,000.00 $1,963.50 $486,000.00 $1,603.80 Approve Yes
2007-029 New Hope Housing ED-05-077.09-01-26.00 $1,207,400.00 $3,984.42 $575,000.00 $1,897.50 $632,400 $2,086.92 Approve Yes
2007-033 Wild Meadows LLC LC-05-058.18-02-01.00 $6,000,000.00 $19,800.00 $3,968,600.00 $13,096.38 $2,031,400.00 $6,703.62 Approve Yes
2007-034 Wild Meadows LLC LC-05-058.14-01-01.00 $5,500,000.00 $18,150.00 $3,531,400.00 $11,653.62 $1,968,600.00 $6,496.38 Approve Yes
* 2007-033 Wild Meadows LLC LC-05-058.18-02-01.00 $6,000,000.00 $9,708.60 $3,968,600.00 $6,356.79 $2,031,400.00 $3,351.81 Approve Yes
* 2007-034 Wild Meadows LLC LC-05-058.14-01-01.00 $5,500,000.00 $7,262.81 $3,531,400.00 $4,014.62 $1,968,600.00 $3,248.19 Approve Yes
Administrative
Original Tax Stipulation Stipulation Value Difference Tax Motion Approved yes
Appeal # Name Parcel # Original Value $ $ Value $ Tax $ $ Difference $ appr/den or no
EXHIBIT #4
2007-036 Investments Together LLC ED-05-077.17-07-19.00 $264,400 $872.52 148,600 $490.38 115,800 $382.14 Approve Yes
Senior Citizen Request
Original Tax Stipulation Stipulation Value Difference Tax Motion Approved yes
Appeal # Name Parcel # Original Value $ $ Value $ Tax $ $ Difference $ appr/den or no
2007-035 Durham, Essie ED-05-077.10-01-10.00 $165.00 Approve Yes
Total Tax Abatements $24,320.01
* Supplemental only includes 6 month of Fiscal Year 2006/2007
Regular Council Meeting of 01/14/2008
Page 67
EXHIBIT #5
Regular Council Meeting of 01/14/2008
CITY OF DOVER
POSITION DESCRIPTION
TITLE: CONTROLLER/TREASURER
FLSA: Exempt
GENERAL DESCRIPTION
The Controller/Treasurer is responsible for the City’s financial plans and policies, its accounting practices,
the conduct of its relationships with lending institutions and the financial community, the maintenance of
its fiscal records, and the preparation of financial reports. The position involves supervision over general
accounting, property accounting, cash management, debt management, internal auditing, cost accounting,
and budgetary controls. A primary function of the position is to develop an organized system of accounts,
policies, records, and procedures and to provide data that can be analyzed and interpreted for the benefit of
Council in making decisions to achieve the goals and objectives of the City. The position formulates long
range goals for the organization; develops policy and position papers.
The Controller/Treasurer must demonstrate a high degree of initiative, anticipating informational needs of
the City Council and management. The position must also be responsive in a timely manner to specific
requests made for data and to be resourceful and flexible in meeting changing conditions and requirements.
The position is required to uphold standards of conduct and maintain integrity. The position requires the
ability to be fair and impartial when presenting adverse reports on a function, executive or employee. The
Controller/Treasurer is a direct report to City Council.
PRIMARY DUTIES: This list represents the essential tasks performed by the position. Employees may
be assigned additional duties by management as required.
Development, analysis, and interpretation of statistical and accounting information in order to appraise
operating results in terms of profitability, performance against budget, and other matters bearing on the
fiscal soundness and operating effectiveness of the organization.
Responsible for evaluating the performance of personnel in the Finance Department. Recommends
training requirements, has the duty to keep self and staff at the highest level of skill necessary to meet
organization needs and objectives, and recommends that personnel be hired or removed from the
Department.
Responsible for the installation, maintenance, and supervision of the City’s system of accounts. Keeps
books and records on all City transactions and assets.
Proposes major economic objectives and policies for the City and prepares reports that outline the City’s
financial position in the areas of income, expenses, and earnings based on past, present, and future
operations.
Participates in the coordination and preparation of the budget and financial forecasts, institutes and
maintains other planning and control procedures, and analyzes and reports variances. Responsible for
review of all items requiring Council’s decision that have an impact on the City finances; Insures accuracy
and completeness of financial analysis for presentation to City Council.
Responsible for the management and security of all City bank accounts, investments, trust accounts, and
bond accounts. Responsible for assuring availability of funds and assets during natural disasters and
emergencies.
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Approves payment of all checks and other negotiable instruments as authorized by City Council. Directs
financial processes; Cash flow, investment strategies, debt strategies, disbursements, payroll, and other
management and budgetary processes and activities.
Responsible for determining that current financial transactions covered by minutes of the Council or
Committee are properly executed and recorded.
Responsible for risk assessment and implementation of internal controls and procurement risk assessment;
Develops policies and procedures insuring accountability over public funds. Directs the continuous audit
of all accounts and records of the City. Directs the annual audit and completes the Comprehensive Annual
Financial Report.
Advises and consults with elected and appointed officials, department heads, staff, agencies, and others on
financial problems, performance measurements, trends, strategies, policies, and procedures, and budgetary
matters such as interpretation of budget plans, strategies and information, controls and procedures,
solutions to budget problems, research projects, or other financial/budgetary matters.
Represents the City on boards or committees involved in financial planning, management, or other
financial issues; participates in interagency or other meetings or conferences; makes financial presentations
to elected or appointed officials, department heads, staff, and other public or private agencies or groups.
DATA RESPONSIBILITY: Data refers to information, knowledge, and conceptions obtained by
observation, investigation, interpretation, visualization, and mental creation. Data are intangible and
include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Formulates new concepts or theories based on original research, intellectual creativity, and ideas.
PEOPLE RESPONSIBILITY: People refers to individuals who have contact with or are influenced by
the position.
Directs others by issuing orders.
INVOLVEMENT WITH THINGS: Things refers to inanimate objects such as substances, materials,
machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other
physical characteristics.
Develops and implements long range plans and programs to support the goals and objectives of the
organization.
ASSETS RESPONSIBILITY: Assets responsibility refers to the responsibility for achieving economies
or preventing loss within the organization.
Requires responsibility for the overall administration of fiscal and administrative policy with authority and
responsibility over all departments or the direction of the organization’s legal department; reports directly
to the top elected body.
SAFETY OF OTHERS: Safety of others refers to the responsibility for other people’s safety, either
inherent in the job or to assure the safety of the general public.
Requires management level responsibility for application and interpretation of the policies regarding the
provision of continuous enforcement of the laws and standards of public health and safety.
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MATHEMATICAL REQUIREMENTS: Mathematics deals with quantities, magnitudes, and forms and
their relationships and attributes by the use of numbers and symbols.
Uses advanced algebra working with exponents and logarithms or linear quadratic equations; analytic
geometry; and/or statistics, applying mathematical operations to frequency distribution, reliability and
validity; analysis of variance, or correlation techniques.
COMMUNICATIONS REQUIREMENTS: Communications involves the ability to read, write, and
speak.
Reads and interprets highly complex professional materials involving abstract theories and concepts; writes
for professional publications; develops and presents papers at professional conferences.
COMPLEXITY OF WORK: Complexity of work addresses the analysis, initiative, ingenuity, creativity,
and concentration required by the position and the presence of any unusual pressures.
Performs work involving the application of broad principles of professional management and leadership to
solve new problems for which conventional solutions do not exist; requires sustained, intense
concentration for accurate results and continuous exposure to unusual pressure.
IMPACT OF DECISIONS: Impact of decisions refers to consequences such as damage to property, loss
of data or property, exposure of the organization to legal liability, or injury or death to individuals.
Makes decisions with severe impact – affects entire organization, other activities/organizations, the general
public, and a wide geographic areas; loss of life and/or damage is highly likely.
EDUCATION AND EXPERIENCE REQUIREMENTS
EDUCATION REQUIREMENTS: Education requirements refers to job specific training and education
required for entry into the position.
Requires master’s degree in finance, accounting, or a closely related field.
LICENSES, CERTIFICATIONS, AND REGISTRATIONS REQUIRED: Licenses, certifications, and
registrations refers to professional, state, or federal licenses, certifications, or registrations required to
enter the position.
Requires Certified Public Accountant License.
EXPERIENCE REQUIREMENTS: Experience refers to the amount of work experience that is required
for entry into the position that would result in reasonable expectation that the person can perform the tasks
required by the position.
Requires over ten years of related experience.
AMERICANS WITH DISABILITIES REQUIREMENTS
PHYSICAL DEMANDS: Physical demands refers to the requirements for physical exertion and
coordination of limb and body movement.
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Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force
on a regular basis, and some dexterity in operating office equipment.
UNAVOIDABLE HAZARDS: Unavoidable hazards refers to unusual conditions in the work
environment that may cause illness or injury.
The position is exposed to no unusual environmental hazards.
SENSORY (ADA) REQUIREMENTS: Sensory requirements refers to hearing, sight, touch, taste, and
smell necessary to perform the tasks required by the position efficiently.
The position requires normal visual acuity and field of vision, hearing, speaking and depth perception.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
The City of Dover is an Equal Opportunity Employer. ADA requires the City to provide adequate
accommodations to qualified persons with disabilities. Prospective and current employees are encouraged
to discuss ADA accommodations with management.
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EXHIBIT #6
Regular Council Meeting of 01/14/2008
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EXHIBIT #7
Regular Council Meeting of 01/14/2008
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EXHIBIT #8
Regular Council Meeting of 01/14/2008