CCW Packet

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, April 25, 2023 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/skccyo Event number: 2537 462 6402 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. American Rescue Plan Act (ARPA) Proposed Recommendations for Housing and Community Service Projects (Tracey Harvey, CDBG Program Manager) (Staff Recommendation: Approval of the Proposed Budget Totaling $499,610.82 for Housing and Community Service Projects) 2. Review and Discussion of the Draft Proposal for Restructuring Planning and Inspections (Council President Sudler) ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - April 25, 2023 PAGE 2 THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 2

ACTION FORM Item 1. PROCEEDING: Council Committee of the Whole (Legislative and Finance) DEPARTMENT OF ORIGIN: Planning & Community Development DATE SUBMITTED: 4/20/23 PREPARED BY: Tracey Harvey SUBJECT: American Rescue Plan Act (ARPA) proposed recommendations for Housing & Community Service Projects REFERENCE: N/A RELATED PROJECT: ARPA Grant Funding Round 1 REVIEWED BY: ARPA Joint Subcommittee EXHIBITS: Proposed budget for ARPA recommendations EXPENDITURE REQUIRED: $499,610.82 AMOUNT BUDGETED: $499,610.82 FUNDING SOURCE (Dept./Page in CIP & Budget): ARPA funds TIMETABLE: Pending Council approval, ARPA grant agreements will be prepared for execution and the initiation of projects. STAFF RECOMMENDATION: Staff recommends approval of the proposed budget totaling $499,610.82 for Housing and Community Service Projects. BACKGROUND AND ANALYSIS The ARPA Joint Subcommittee has submitted the proposed ARPA grant allocation recommendations for Housing and Community Service Projects for the Round 2 funding cycle. The proposed grant funding recommendations will be allocated to the sub-grantees that submitted eligible projects that addressed the connection between the negative economic harm of Covid-19, and how the use of the funding would address the harm. The Treasury has required recipients to obligate funds by December 31, 2024, and the period of performance is to be completed by December 31, 2026. 3

Item 1. COMMUNITY DEVELOPMENT DEPARTMENT Department of Planning & Inspections P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7175 Fax (302) 736-4217 TO: Council Committee of the Whole (Legislative, Finance, and Administration) FROM: Tracey N. Harvey, Community Development Manager DATE: April 18, 2023 RE: American Rescue Plan Act (ARPA) Round 2 proposed grant recommendations for Housing & Community Service Projects The following activities are projects to be funded with proposed recommended funding allocations by the Joint ARPA Subcommittee: NeighborGood Partners ARPA funds will be used to provide gap funding in the amount of $50,000 per unit for the construction of five homes NeighborGood Partners will develop on North Kirkwood Street. Grant Request: $250,000 Recommended funded amount: $216,822.82 Code Purple Kent County ARPA funds will be used to provide support staff for case management, upgrade the storage garage to meet the needs of the program, install fencing for the safety of the clients, and purchase office supplies and equipment for the site. Grant Request: $350,000 Recommended funded amount: $100,000 Dover Art League ARPA funds will be used to fund a free summer camp for youth that reside in the Downtown Area. Grant Request: $20,000 Recommended funded amount: $20,000 Central Delaware Housing Collaborative ARPA funds will be used to renovate the women’s shelter and will also be used to supplement the payroll of staff due to circumstances from the impact of Covid-19. Grant Request: $80,000 Recommended funded amount: $80,000 Elizabeth Murphey School ARPA funds will be used for the purchase and installation of an HVAC unit for a building used for Transitional Housing for “At Risk Youth.” The HVAC qualities of the unit with the 4

Item 1. ARPA Grant Recommendations 2 filtration of breathable air will help prevent the spread of respiratory infections including Covid. Grant Request: $19,500 Recommended funded amount: $19,500 Peoples Church Community Center ARPA funds will be used to provide part-time operation support staff to meet the needs of the shelter, maintenance, and utility cost for shelter operations, and the purchase of meals and paper goods. Grant Request: $63,288 Recommended funded amount: $63,288 Total recommendations for funding request: $499,610.82 5

Item 1. PLANNING DEPARTMENT Department of Planning & Inspections P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7175 Fax (302) 736-4217 TO: Councilman David Anderson (Chairman, Legislative & Finance Committee) FROM: Tracey N. Harvey, Community Development Manager DATE: April 17, 2023 RE: Increase in administrative fee to manage the American Rescue Plan Act (ARPA) funding Round 2 proposed recommendations Community Development staff is proposing an administrative fee increase of $4,000 to manage the six (6) proposed ARPA funding grant requests with the continuation of the management of the nine (9) previously approved ARPA grants awarded in Round 1 in April of 2022 for a total of 15 individual grants. The previously approved administrative fee included an annual payment of $6,000 for up to 60 months from October 27, 2021, through December 31, 2025. The proposed increase of $4,000 would increase the annual payment to $10,000 and would expire on December 31, 2026, which is the deadline for the expenditure of grant funds. The funding for the administrative fee will come out of the ARPA budget. I am flexible and will work with the city to address schedule modifications or any timeline changes in a mutually acceptable manner. 6

Draft Proposal for Restructuring Planning and Inspections Item 2. City Manager Director of Building, Fire Marshal, Code Director of Planning Enforcement, and Licenseing and Permitting Chief Code Chief Building Inspector Fire Marshal Licensing and Principal Planner Enforcement Officer Inspector III Inspector III Permitting Supervisor Inspector III Assistant Building Deputy Code Deputy Fire Marshal Planner I (2) Inspector Enforcement Officer Office Assistant II (2) Inspector II (2) Inspector II (2) Inspector II (2) Assistant Code CDBG Deputy Fire Marshal Enforcment Officer Administrator/Planner I Inspector I (1) Inspector I (3) Secretary II 7