Regular Council Packet REVISED

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, September 26, 2022 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA THIS AGENDA AND PACKET HAVE BEEN REVISED TO REMOVE ITEM #8 RESOLUTION APPLICATION FOR DRINKING WATER MATCHING PLANNING GRANT (JASON LYON, DIRECTOR OF WATER WASTEWATER) VIRTUAL MEETING NOTICE This meeting will be held in the City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/etb0jm Event number: 2530 732 7022 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis B. Louden PLEDGE OF ALLEGIANCE - Councilwoman Pillsbury ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA Page 1

REGULAR CITY COUNCIL MEETING - September 26, 2022 PAGE 2 All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. PROCLAMATIONS 1. Public Power Week 2. Cyber Security Awareness Month 3. Fire Prevention Week 4. National Community Planning Month 5. Halloween Trick-or-Treat 6. Hispanic Heritage Month 2022 PRESENTATIONS 7. Electric Rate Increases (Patricia Marney, Customer Service Director) CONSENT AGENDA ADOPTION OF MINUTES 8. Regular City Council Meeting of September 12, 2022 COMMITTEE REPORTS 9. Council Committee of the Whole Report of September 13, 2022 Parks, Recreation, and Community Enhancement Mayor and Council Reports 10. Council President Sudler 11. First District 12. Second District 13. Third District 14. Fourth District 15. At-Large 16. Mayor Christiansen Utility Committee Page 2

REGULAR CITY COUNCIL MEETING - September 26, 2022 PAGE 3 17. Resolution Application for Drinking Water Matching Planning Grant (Jason Lyon, Director of Water Wastewater) (Committee recommendation: Adopt resolution as submitted to complete the application for a Water Matching Planning Grant, as recommended by staff.) Legislative, Finance, and Administration Committee 18. History of Controller/Treasurer Position (Mayor Robin R. Christiansen) (Committee Action Not Required) 19. Review of the Special Events and Permit Process (David S. Hugg, III, City Manager) (Committee Action Not Required) 20. Proposed Ordinance #2022-09 - Amending Chapter Chapter 114 –Vegetation, Article II-Weeds, Section 114-34 - Fines and Appendix F - Fees and Fines (Committee Recommendation: Approve Ordinance for First Reading at the September 26, 2022, Regular City Council Meeting, as recommended by staff) 21. Proposed Ordinance #2022-13 - Amending Chapter 90 – Solid Waste, Section 90-2 – Unlawful deposits (Committee Recommendation: Approve Ordinance for First Reading at September 26, 2022, Regular City Council Meeting, as recommended by staff)) QUARTERLY REPORTS 22. Quarterly Review - Capital Investment Plan (CIP) June 2022 ITEMS NOT ON THE CONSENT AGENDA 23. Replace Vehicle #622 – Ford F350 ORDINANCES FIRST READING - The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Second Reading on October 10, 2022. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 24. Proposed Ordinance #2022-13 - Amending Chapter 90 – Solid Waste, Section 90-2 – Unlawful deposits 25. Proposed Ordinance #2022-09 - Amending Chapter Chapter 114 –Vegetation, Article II- Weeds, Section 114-34 - Fines and Appendix F - Fees and Fines FIRST READING REFERRAL - The First Reading is offered on the Proposed Ordinance. It is recommended for referral to the Planning Commission for a public hearing on October 17, 2022 and Page 3

REGULAR CITY COUNCIL MEETING - September 26, 2022 PAGE 4 that a Public Hearing before City Council be set for November 14, 2022 at 6:30 p.m., at which time the Final Reading and Council action will take place. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 26. Rezoning Request - First Reading of Proposed Ordinance #2022-12 Z-22-03 Lands of Silver Linings Holding Corporation at 630 W. Division Street - Review and Recommendation for a rezoning application for a parcel of land consisting of 1.0853 acres (47,275.3 SF +/-). The property is zoned C-3 (Service Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is C-2A (Limited Central Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone). The property is located on the south side of West Division Street and opposite the intersection with Ridgely Street. The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson. Property Address: 630 W. Division Street. Tax Parcel: ED-05-076.08-01-40.01-000. Planning Reference Z-22-03. Council District 4. Ordinance #2022-12. CITY MANAGER’S ANNOUNCEMENTS MAYOR’S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING Page 4

Item #1. Page 5

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Item #3. Page 7

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Item #6. Page 10

Item #7. City of Dover Delaware Utility Rates & Billing Presentation September 26, 2022 Page 11

Item #7. How does the City set their rates? The City contracts with rate consultants to evaluate costs of services and rate designs. Rate studies predict future costs of service and compare those costs with the number of customers serviced. There are several factors considered when setting rates. • infrastructure costs • capital projects • operating costs • maintenance costs • fuel costs • power purchase costs • environmental regulations also factor into the cost due to the purchase of renewable energy credits (RECs) and solar renewable energy credits (SRECs) Page 12

Item #7. How are electric cost of services determined? Projections are made based on market modeling for fuel availability, generation outages, transmission charges. The projections are compared to actual costs. Page 13

Item #7. Increase of purchase power costs July – August 21’ vs 22’ is $3.9 million Natural gas costs are continuing to fluctuate. Page 14

We aren’t alone. Many neighboring utilities are considering a raise to their rates How are rising Item #7. or have already increased their utility rates due to rising costs. purchase power costs affecting our neighbors? Other utilities with increased rates • Delaware Electric Coop • Delmarva Power • City of Newark • MSC City of New Castle • Town of Clayton • City of Milford • Lewes BPW • Easton Utilities • And many more nationwide Page 15

Item #7. How & when do rates get approved? • Utility rates are reviewed and approved through the budget process for each servicing unit. • Electric Rates are submitted with the electric department budget. • Water / Wastewater rates are submitted with the water department budget. • Sanitation rates are submitted with the public works budget. • The budget is submitted to council in May and set for final approval in June. • A combined utility billing rates tariff is submitted to council for approval in June for rate effective dates July 1. Page 16

Item #7. • FY23’ rates were approved by council on June 13, 2022. The final budget was approved on June 27th. • All rate changes go into effect on July 1st. When do • What does the rate effective date mean? It means that all that rates are effective with the first bill date issued in July. rates go into • Management recommendation for tariff language effect? change. • Current Language – Effective Date July 1, 2XXX. • Proposed Language - bills rendered on and after July 1, 2XXX • Example utility using this language – Easton Utilities, Easton Maryland. page 47 of 66 found here: https://eastonutilities.com/wpcontent/uploads/2020/08 /Electric-Tariff.pdf Page 17

Item #7. What rates are included in the rates tariff? Page 18

Item #7. • The City of Dover has over 25,000 customers. How many utility • 3,500 Commercial • 40 Primary and Transmission customers does the • Over 21,000 Residential city have? • The city currently uses an AMR metering system. AMR is an acronym for Advance Meter Reading. Meter reads are obtained through a mobile network using a handheld device. Readings are then uploaded to our billing software. How are our meters • The City has approximately 55,000-meter endpoints read and billed? An endpoint is a remote computing device that communicates with our meters and meter reading equipment through what we call “radio reads”. Can you provide • Between 2,000 – 3,000 accounts are read daily and billed the following day. The city bills 20 days out of the month. daily readings by • The city is unable to provide daily readings for customer accounts due to the current meter reading equipment account? structure. • An AMI (Advance Meter Infrastructure) system would be needed. Page 19

Item #7. • Customer Charge • Purchase Power Cost Adjustment What electric • Electric Consumption • Green Energy charges will I see • Utility Tax (commercial only) on my bill? **note customers who have a net meters (solar) will also see a returned consumption credit on their bills. **Outdoor and street lighting are optional charges. Page 20

Residential “R” Single Phase Item #7. Electric Rate “R” – Residential – Single Phase Customer Charge $9.42 • Demand Charge $0.00 per kW • Energy Charge $.12090 per kWh • Subject to minimum bill requirements. • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWH • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 • Is not billed for utility tax Page 21

Small Commercial “C – C1” Item #7. Electric Rate “C – C1” – Small Commercial Customer Charge $9.28 (single phase) Customer Charge $24.28 (Three Phase) • Demand Charge $0.00 per kW • Energy Charge $.10080 per kWh • Subject to minimum bill requirements. • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWH • 2% or 4.25% utility tax per the State of Delaware Division of Finance. • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 Page 22

Medium Commercial “C2 – C3” Item #7. Electric Rate “C2 – C3” – Medium Commercial Customer Charge $15.96 (single phase) Customer Charge $30.96 (Three Phase) • Demand Charge $12.85 per kW • Energy Charge $.06390 per kWh • Subject to minimum bill requirements. • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWH • 2% or 4.25% utility tax per the State of Delaware Division of Finance. • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 Page 23

Large Commercial “C5” Item #7. Electric Rate “C5” – Large Commercial - Single or Three Phase Customer Charge $27.06 • Demand Charge $12.86 per kW • Energy Charge $.06210 per kWh • Subject to minimum bill requirements. • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWH • 2% or 4.25% utility tax per the State of Delaware Division of Finance. • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 Page 24

Primary “P” Electric Rate Item #7. “P” – Primary - Single or Three Phase Customer Charge $24.32 • Demand Charge $10.09 per kW • Energy Charge $.06320 per kWh • Subject to minimum bill requirements. • Subject to Power Factor / Minimum Demand • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWh • 2% or 4.25% utility tax per the State of Delaware Division of Finance. • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 Page 25

Transmission “T” Electric Rate Item #7. “T” – Transmission - 69kV Customer Charge $0.00 – Customer Owned Equipment • Demand Charge $9.14 per kW • Energy Charge $.05990 per kWh • Subject to minimum bill requirements. • Subject to Power Factor / Minimum Demand • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWh • 2% or 4.25% utility tax per the State of Delaware Division of Finance. • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 This rate is for customers such as, Edgewell, Kraft, The Energy Center of Dover, and White Oak Solar. Note: customers own their Page 26 equipment.

Item #7. Federal Transmission “FT” Electric Rate “FT” Rate - Federal Transmission Rate Customer Charge $0.00 • Demand Charge $9.14 per kW • Energy Charge $.05970 per kWh • Subject to minimum bill requirements. • Subject to Power Factor / Minimum Demand • Rate Effective Date 7/1/2020 • Green Energy Charge of $.000178 per kWH • Is not billed for utility tax • Purchase power cost adjustment $.03 per kWh • PPA Change effective 7/1/2022 This rate services the Dover Air Force Base • Contract updates require 60 days notice. Page 27

What changed for Item #7. electric rates in 2022? • The only change for FY 23’ is the purchase power cost adjustment. It is billed at $.03 per kwh used. • All other electric rates are billed at the 7/1/2020 rate. • Customer Charge • Electric Consumption • Green Energy • Returned Consumption (solar) • Outdoor Lighting • State Utility Tax (commercial only) Page 28

Item #7. WHY DID THE PURCHASE POWER COST ADJ. CHANGE? Due to rising costs associated with providing sustainable and reliable power to our customers the City of Dover Council and Budget Committee voted to implement a $.03 per kWh charge. In the form of a purchase power cost adjustment. This will show as a PCA or PPA rate on your monthly statement. Page 29

Item #7. Purchase Power Adjustment History The purchase power adjustment charge can be dated back to the 80’s when it was billed as a fuel adjustment. The purpose of this rate is to balance out the increases and / or decreases in energy costs to assist with stabilizing the fluctuations of costs the city incurs to purchase and produce power for the city electricity customers. The PPA can show as either a credit or a debit on your utility bill. Page 30

Item #7. • The purchase power adjustment was either a credit or not billed at all Purchase Power in rates documents on file from 2009 to present. Adjustment History • During budget hearings for FY23 council requested that a debit charge be used to off-set the increase in costs the city has incurred to run the electric utility instead of implementing a real estate tax increase. Rate Effective 7/1 Rate per kWh 2009 $ - 2010 $ (0.0028) 2011 $ (0.0086) 2012 $ - 2013 $ - 2014 $ - 2015 $ - 2016 $ - 2017 $ (0.00855) 2018 $ (0.00382) 2019 $ (0.00382) 2020 $ (0.00700) 2021 $ (0.00700) 2022 $ 0.03000 Page 31

Item #7. What water & wastewater charges will I see on my bill? • Water & Wastewater Customer Charge • Water Consumption Rates based on metered water consumption • Wastewater (sewer) Consumption • Kent County Sewer Adjustment • Ground Water Infiltration **Note customers who have a lawn meter will see a separate charge for lawn meter consumption. Lawn meters are not billed for sewer related fees. Page 32

Item #7. Water & Wastewater Rates Water & Wastewater Rates Page 33

Item #7. What changed for water and wastewater rates in 2022? • All rates for water and wastewater rates increased except for the KCSA fee. • The KCSA fee is assessed by Kent County Council. • Our water and wastewater rates also include outside city limit rates. • Rates were approved to scale per the most recent rate study by council in 2019. Page 34

Item #7. Sanitation (trash) Rates Page 35

Item #7. What changed for trash rates in 2022? • Trash rates increased by 6% for FY23 for all classifications • Trash service is offered to residential and commercial customers located inside city limits. Page 36

How are rates advertised? Item #7. Sample Page 37

Item #7. How can we help? The city has partnered with the Help Initiative and NCALL Research to provide citizens with the tools they need to help them work through rising costs associated with day-to-day life. The City will be hosting a Helping Hands Community Aid and Education Event. Can’t make the event? Help Initiative will be providing energy conservation education along with Contact 211.org for NCALL Research who will be demonstrating the Stand By Me Program for education & assistance financial Education. opportunities. Various assistance agencies will be onsite to help customers who may need financial assistance. What can customer service do to help? Payment arrangements ~ Deposit reviews ~ Account reviews ~ Program referrals Page 38

I have a concern Item #7. about my bill, who CUSTOMER CONTACT do I call? • Customer requests for payment agreements, questions or concerns can be directed to Customer Service at (302) 736-7035 or email ebilling@dover.de.us. How can I make a PAYMENT OPTIONS AVAILABLE ARE: payment arrangement? • MAIL: City of Dover —PO Box 475, Dover, DE 19903 • DROP BOX: located at 5 E Reed Street, Dover, DE • ONLINE: www.cityofdover.com • PHONE: (302) 736-7035 Option 1 How can I pay my NEWSLETTER bill? • Text keyword DOVER to 42828 to be added to our electronic newsletter or log onto the city website at How do I sign up for www.cityofdover.com to sign up! the newsletter? Page 39

Item #7. Customer Service Meter Reading Cashiers Administration Supervisors Billing, Tax & Back Office Get to know our customer service team! Our mission is to provide quality public service to our diverse group of customers with professionalism, respect, & integrity. Together we will succeed. Page 40

Item #7. Thank you! We value you and your time. Thank you for reviewing our presentation. Contact Us At: Customer Service ebilling@dover.de.us Phone (302) 736-7035 Fax (302) 736-7193 City of Dover Website Scan for www.cityofdover.com current utility rates Page 41

Item #8. REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on September 12, 2022, at 6:43 p.m. with Council President Sudler presiding. Council members present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Ms. Arndt, Mr. Taylor, and Mr. Hare. Mr. Rocha was absent. Staff members present were Chief Johnson, Ms. Peddicord, Mr. Hugg, Ms. Gray, Mr. Rodriguez, and Ms. Bennett. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 6:15 p.m., prior to the commencement of the Official Council Meeting. Council President Sudler declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Corey Berry, 149 South New Street, spoke regarding the Loockerman Street fire and how that has impacted him and his wife. They have been homeless since the fire and cannot get the assistance that has been promised. They will be without housing on 9/30/2022. They plan to apply for an apartment at Mapleton Square Apartments, however, they need $80.00 for the application fee. Sydney Swann, 8 Moriarty Street, Dover, spoke against the code regarding parking in front of homes that are on residential streets, that do not have commercial properties. He expressed his dissatisfaction with receiving parking tickets in front of his home. James Owens, 280 Kesselring Avenue, Dover, explained that he lives and runs a business within the City limits. He spoke against the electric rate increases and the additional police officers sitting in the Customer Service area at Reed Street. Faye White. 101 Babb Drive, Unit 2219, Dover, explained that she sent a letter to the City on August 24, 2021, regarding obtaining one of the empty buildings downtown. She explained that she would like a building downtown for her nonprofit, Second Chance. She asserted that Council has the authority to dispose of empty buildings/land/lots within the City limits. INVOCATION The invocation was given by Elder Ellis B. Louden. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilman Neil. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Boggerty, and unanimously carried. ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a Page 42

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 2 Item #8. member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Neil moved for adoption of the consent agenda, seconded by Dr. Pillsbury, and carried by a unanimous roll call vote. PROCLAMATION – CHILDHOOD CANCER AWARENESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection reports that cancer is the leading cause of death by the disease among U.S. children between infancy and age 15. This tragic disease is detected in more than 16,000 of our country’s young people every year. An estimated 400,000 children and adolescents are diagnosed with cancer globally each year; and WHEREAS, one in five of our nation’s children loses his or her battle with cancer; many infants, children, and teens will suffer from long-term effects of comprehensive treatment, including secondary cancers; and WHEREAS, founded over thirty years ago by Steven A. Firestein, a member of the philanthropic Max Factor cosmetics family, the American Cancer Fund for Children, Inc. and Kids Cancer Connection, Inc. is dedicated to helping these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at Nemours Children’s Hospital in Wilmington, Delaware, John Hopkins Children’s Hospital, University of Maryland Children’s Hospital, Herman and Walter Samuelson Children’s Hospital at Sinai in Baltimore, as well as participating hospitals throughout the country, thereby enhancing the quality of life for these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection also sponsors toy distributions, family sailing programs, pet-assisted therapy, Laughternoon-Laughter is Healing, positive appearance programs, KCC Supercar Experience, education programs, and hospital celebrations in honor of a child’s determination and bravery to fight the battle against childhood cancer. NOW THEREFORE I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE do hereby proclaim the month of September 2022, as Childhood Cancer Awareness Month in the City of Dover and encourage all citizens to help increase public awareness and support for the children and families who are affected by cancer. On behalf of the Mayor and Council, Mayor Christiansen and Dr. Pillsbury presented the proclamation to Dr. Esosa Iriowen. Page 43

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 3 Item #8. PROCLAMATION – RECOVERY MONTH – DOVER GOES PURPLE The City Clerk read the following Proclamation into the record: WHEREAS, mental and substance use disorders affect all communities nationwide, but with commitment and support, people with these disorders can achieve healthy lifestyles and lead rewarding lives in recovery. By seeking help, people who experience mental and substance use disorders can embark on a new path toward improved health and overall wellness; and WHEREAS, the impact of mental and substance use disorders is apparent in our local community. The Delaware’s Division of Forensic Science (DFS) reported 515 overdose deaths in 2021 in the state which is an increase of more than 15% over 2020. 87 of those tragic deaths were in Kent County. Of the 515 total deaths, DFS reported that a majority involved fentanyl; and WHEREAS, through Recovery Month, people become more aware and able to recognize the signs of mental and substance use disorders, which can lead more people into needed treatment. Managing the effects of these conditions can help people achieve healthy lifestyles, both physically and emotionally; and WHEREAS, the Recovery Month observance continues to improve the lives of those affected by mental and substance use disorders by raising awareness of these diseases and educating communities about the prevention, treatment, and recovery resources that are available. Local resources include the City of Dover Police Department’s ANGEL Program, and the State of Delaware’s Help is Here program, The Vines Community Project, and Delaware’s Division of Substance Abuse and Mental Health is an available resource. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim September 2022 as Recovery Month in the City of Dover and call upon our community to observe this month with compelling programs and events that support this year’s Recovery Month theme “Every Person. Every Family. Every Community.” and take a stand against substance abuse by participating in Delaware Goes Purple. On behalf of the Mayor and Council, Mayor Christiansen and Councilman Anderson presented the proclamation to Pastor Carol Harris. PROCLAMATION – LITERACY MONTH The City Clerk read the following Proclamation into the record: WHEREAS, Literacy is the foundation for success in school, in work, and throughout life. 42% of Delaware children read below grade level; 20% of Delaware adults read below the 3rd-grade reading level and another 35% of Delaware adults read below a 6th-grade reading level; and WHEREAS, numerous organizations are collaborating through the Delaware Community of Excellence Equity Through Literacy initiative to address the literacy gap for all Delawareans across the lifespan. Every Delawarean under age 5 is now eligible to register for Dolly Parton’s Imagination Library through Delaware Libraries as a foundation for literacy success; and Page 44

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 4 Item #8. WHEREAS, Literacy Delaware provides literacy tutoring for adults as a foundation to access a high school credential, job training programs, college, and careers. The extensive efforts of all the literacy partners empower Delawareans to build better lives and to strengthen Delaware’s workforce and economy. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim September 2022 as LITERACY MONTH and September 18 through 24 as ADULT EDUCATION and LITERACY WEEK in the City of Dover and urge all citizens to support the literacy efforts for all ages, to read to children, to get a library card, and to read often! On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Ms. Margery Cyr and Mr. Brian Sylvester. PROCLAMATION – THANK A POLICE OFFICER DAY The City Clerk read the following Proclamation into the record: WHEREAS, over 100 sworn Dover Delaware Police Officers proudly serve and protect our Capital City of approximately 24 square miles with 39,000 residents. Our community stands by our officers and appreciates the tireless efforts to protect our citizens; and WHEREAS, the City of Dover police force has been protecting our city since 1925 and our officers are called upon to be community liaisons in the streets, at various city events, and through community policing initiatives; and WHEREAS, the mission of the Dover Police Department exemplifies the commitment to providing not only police services but supporting victims’ rights and recognizing the value of human interactions on a daily basis. The community relationships with all citizens and visitors are what we are most proud of in our officers; and WHEREAS, we appreciate the daily devotion and dedication with which the men and women of Law Enforcement carry out their duties, work tirelessly for the good of our community, and serve as guardians, protectors, and role models; and WHEREAS, on this day September 17, 2022, this marks our 97th anniversary of our Dover Delaware Police force protecting and serving our Capital City. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim September 17th, 2022, as Thank A Police Officer Day in the City of Dover and urge all citizens to mark today as a day of honor for our City of Dover Delaware Police Department. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Master Corporal Jacob Rankin and Chief Thomas Johnson. Page 45

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 5 Item #8. PROCLAMATION – NATIONAL CONSTITUTION WEEK 2022 The City Clerk read the following Proclamation into the record: WHEREAS, the Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and WHEREAS, September 17, 2022, marks the two hundred and thirty-fifth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17th through the 23rd as “Constitution Week”. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim September 17th through the 23rd, 2022 as CONSTITUTION WEEK in the City of Dover and ask our citizens to reaffirm the ideals of the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Ms. Dot Abbott. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF AUGUST 8, 2022 The Minutes of the Regular Council Meeting of August 8, 2022, were unanimously approved by motion of Mr. Neil, seconded by Dr. Pillsbury, and bore the written approval of Mayor Christiansen. COUNCIL COMMITTEE OF THE WHOLE REPORT – AUGUST 9, 2022 The Council Committee of the Whole met on August 9, 2022, at 6:00 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson, Ms. Arndt, Mr. Boggerty, Mr. Hare, Dr. Pillsbury, Mr. Rocha, Mr. Taylor, and Mr. Hare. Mr. Neil and Mayor Christiansen were absent. Civilian members present for their Committee meetings were Mr. Lewis (Parks, Recreation, and Community Enhancement), Mr. Shelton (Utility), and Mr. Shevock (via WebEx) (Legislative, Finance, and Administration). Mr. Tholstrup (Parks, Recreation, and Community Enhancement), Mr. McCutcheon (Utility), and Mr. Contant (Legislative, Finance, and Administration) were absent. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Ms. Arndt, and unanimously carried. Page 46

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 6 Item #8. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairwoman Arndt presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Rocha, and unanimously carried. Mayor and Council Reports Council President Sudler Council President Sudler stated that he met with Delaware State University's senior staff, agricultural staff, and water laboratory staff, along with Team Dover senior administrators for a Water Quality Partnership and Initiative conversation on July 29th, 2022. He also spoke with Ken Holtum, Department of Justice, who expressed a need for a law school in Dover and reached out to Delaware State University to see how amenable they are to having a law school in Dover using the Wesley College site. On August 5th, 2022, Mr. Sudler met with Phillip Williams regarding the Diversity Equity and Inclusion grilling event in addition to some safety concerns in the customer service area. First District Dr. Pillsbury stated that she continues to be contacted by several members of the first district about the electric charges that took effect in July. Dr. Pillsbury explained that the bill was for part of June, that she would like to give them a resolution, and that the constituents are not satisfied with “this is the way we have always done it”. Dr. Pillsbury expressed that she felt this was something the committee needed to address. Dr. Pillsbury also stated that she attended a first district meeting to increase communication with her constituents. Mr. Rocha elaborated by saying Dr. Pillsbury, Mr. Boggerty, and himself met to discuss setting up a platform for members of the first district where the goal is to reach out to every homeowner’s association, civic association, and development to pass information back and forth. Mr. Rocha further explained that the platform will be for them to give their complaints or any issues that they may have, as well as bring in city leadership and members of the community to come and talk about certain things and to keep the first district up to date on what is going on. Mr. Rocha noted that they are still ironing out some logistics, so he does not have a date on when they are going to kick it off, but just wanted to let everyone know that the first district representation is working on that. Mr. Rocha explained that once they get the information and a flyer, they will send out save-the-date information and hopefully capture data with that process. Mr. Rocha stated that he had a discussion with an individual and that it is going to probably be brought to the Council Committee of the Whole Agenda very soon. Mr. Rocha stated that he is working on looking at legislation and the City of Dover Page 47

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 7 Item #8. Ordinance. Mr. Rocha noted that he has not spoken with Mr. Hugg about it yet, but there was an individual who applied for a handicap spot in Cannon Mills that is right in front of his house. Mr. Rocha explained that the individual parked there and that there are handicapped individuals in his house. Mr. Rocha stated that he took the liberty of filling out the application and is taking the proper steps to get the handicap spot placed in front of his house. Mr. Rocha stated that the problem is that our Ordinance says that anyone with a handicap sticker, is at liberty to park there. Mr. Rocha stated that he is looking at an ordinance that Baltimore has, that says if you fill out the application and apply for that space for individuals that have disabilities that live in the household then that parking spot would belong to them and that if anyone else in the neighborhood would need a parking spot because of their disability, then they would have to come down to City Hall and fill out the same application. Mr. Rocha stated that he will discuss the issue with Mr. Hugg and Councilman Taylor to try and get this item on the Safety, Advisory, and Transportation Committee Agenda. Second District Mr. Hare wanted to make everyone aware that at New Burton Road and Wyoming Avenue, the State has painted stripes that are where you stop at the stop sign. Mr. Hare noted that he has received complaints because if you stop there, you cannot see what is coming. Mr. Hare stated that he went there and stopped, then the guy behind him honked. He started moving out more and more, then a car came. Mr. Hare stated that he got right out to the road and a car flew by going about 70 miles an hour. Mr. Hare expressed that he felt that the State of Delaware is putting itself in a position for a lawsuit. Mr. Hare spoke to an attorney that said, “he would be willing to do it, but he hoped he did not have to because that means someone got hit." Mr. Hare noted for the record, that the Department of Transportation needs to get out there and do something. Mr. Hare stated that in regards to the guy that has the trees in his backyard if they need to come down, then they need to come down, but something has got to happen because if you follow the state law, you can't see what is coming on the left side. Mr. Taylor stated that he went on a field trip with Councilman Anderson, to Anne Arundel, Maryland for Diversity, and Inclusion in the marketplace, it was a workshop for half of a day. Mr. Taylor stated that it was awesome and that it was fantastic the way the State of Maryland operates when it comes to diversity and inclusion in the marketplace, just allowing an even playing field for every business, minority businesses, and others. Mr. Taylor noted that he looks forward to us getting something like that here. Mr. Taylor stated that he took a field trip downtown with the Downtown Dover Partnership’s Safety Committee and that they have work to do. Mr. Taylor noted that they have tree roots, tripping hazards, and all different kinds of things everywhere. Mr. Taylor stated that they have decisions that they need to make about Page 48

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 8 Item #8. some of these trees. Mr. Taylor agreed that they look great and are fantastic, but he had a sheet in his bag where a young lady had tripped, and he got the information about her tripping. Rocks are being thrown through windows and the roots are moving all these rocks, they are pushing everything up. So again, we have decisions to make. Mr. Taylor stated that they are going to have to cut some of these trees down, which is just the bottom line, and then put some other trees in that are a lot friendlier when it comes to the downtown environment. Mr. Taylor stated that he took a trip to Raymond Street. He went out to see exactly what the Patel College Properties were talking about when it comes to their claims to the land. Mr. Taylor suggested that everyone take a field trip and see the images that they saw in the presentation from Ms. Melson-Williams. Mr. Taylor noted it was hard for him to decipher them, even knowing the area, but when you go there and you see it with your own eyes, you will be able to see exactly what the Mishoe family is saying and exactly what the city representation is saying. Mr. Taylor invited everyone to attend the Police Chief’s Advisory Committee Meeting on August 10, 2022, at 6:30 p.m. at the Dover Police Department to discuss the City of Dover Loitering Ordinance. Madam Clerk Bennett stated that she would post a notice of a potential quorum this evening. Mr. Taylor also acknowledged Mr. Bobby Wilson, who was instrumental in Mr. Anderson and himself attending the diversity and inclusion in the marketplace in Baltimore. Third District Ms. Arndt stated that a constituent had noted that they were seeing a lot of shopping carts being left in the neighborhoods that are behind Big Lots and she referenced some shopping carts from Target, which she supposes are not a problem right now, but was not sure what the protocol was for removing the shopping carts. Responding to Ms. Arndt, Mr. Hugg stated that he was unsure and would follow up with Code Enforcement and the Store Owners. Mr. Neil was absent. Fourth District Mr. Anderson stated that he had spoken with Mr. Hugg, City Manager, and that by the end of the month he will be sending a list of specific places that need improvements or restorations, repairs, et cetera, in the district. Mr. Anderson stated that he has attended several meetings in the district, including Neighborhood Watch and Restoring Central Dover. Mr. Anderson noted that there have been different concerns that have come about, as well as a lot of praise. Mr. Anderson explained that a lot of people feel that the City is heading in the right Page 49

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 9 Item #8. direction, that it is safer, that a lot of things are going better, and they feel like some of the infrastructure needs are at last being addressed. Mr. Anderson stated that one question that was raised was a positive feeling from the people, who follow either online or on the web about the mosaic presentation. Mr. Anderson stated that one criticism he heard was that it seemed to address very little when it came to housing and residence. Mr. Anderson stated that there was a question for Habitat for Humanity regarding a property at the corner of Fulton and West Street that some neighbors would rather not see developed, it has a very large old tree there, which makes development hard anyway on such a small lot. There is also a property that the city acquired a little further up the street across from 101 and there is an openness to a swamp if the city is interested. Mr. Anderson thanked Mr. Hugg for his leadership on a nuisance ordinance, which you will see probably next month for discussion. Mr. Anderson also noted that they are looking at the revival of Safe Communities now that they have a clear line of authority and some other protections as well. Mr. Sudler stated that on July 6th, 2022, Councilman Anderson, Councilman Boggerty, and himself conducted a fourth district meeting to provide an update on the fourth district meeting that they had in June and to hear additional concerns from the fourth district. On July 19th, 2022, he received a call from the first district, Councilman Rocha, who advised him that there was a concern regarding 31 South New Street, an electrical issue in the dwelling, and a possible landlord-tenant violation. He advised Mr. Sudler to go over there and look at things. Mr. Sudler stated that he did go immediately and took pictures, but by the time he got there, he met the landlord, and the landlord had an electrical service being rendered at that time. Mr. Sudler noted that it was a great partnership and thanked Councilman Rocha for giving him the call. Mr. Sudler noted that Councilman Boggerty also played a major role in that. Mr. Sudler stated that it was great teamwork and a great team effort. Mr. Sudler stated that Councilman Anderson was made aware. Mr. Sudler noted that they all made sure they were communicating for the benefit of their constituent. Also, Mr. Sudler received a call from a constituent at 121 Ann Avenue on August 8th, 2022, regarding a follow-up of overgrowth where electrical wires are hanging, with a concern about possible fire or an electrical issue. Mr. Sudler stated that he received a concern from Ms. Ryder regarding heavy traffic, speeding on College Road, and whether there has been a traffic impact study or statement for Kenton Road, Salisbury Road, and College Road. Ms. Ryder would like to know the number of accidents and speeding violations. Ms. Ryder advised Mr. Sudler that she was concerned that with the new project coming up, her granddaughter may be in harm’s way due to excessive traffic currently there and traffic that could be there soon. Page 50

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 10 Item #8. At-Large Mr. Boggerty went to the Day in the Park on August 7th, where there were book bags and other festivities, along with the police community vehicle. Mr. Boggerty stated that he attended the Prostate Awareness Event Banquet at Jonathan's Landing. Mr. Boggerty noted that it was near and dear to his heart, so he represented the Council there. Mr. Boggerty stated Council President Sudler was also in attendance. Mr. Boggerty attended the ARC Program which is for individuals with intellectual disabilities. Mr. Boggerty explained that the event was a Friday night party and that he went and did the electric slide and every other dance. Mr. Boggerty stated he had a blast; he also contacted the City Clerk’s Office to see if there is a day that they can come, present their program, and to let them know that we consider them constituents as well and that we want to hear from them and possibly lead us in the pledge of allegiance. Mr. Boggerty stated that he attended the first and fourth district meetings. He also followed up with Mr. Lyon and the diversity. Mr. Boggerty stated that he knows an individual who knows how to draft a diversity policy with vendors. Mr. Boggerty stated that he made a connection, withdrew himself, and allowed them to speak. Mr. Boggerty stated that he was going to work on something or look at what they need to do to enforce landlords in the city who have a business, to have some level of insurance. Mr. Boggerty would like them to present insurance when they request a Business License and a Renter's License in the city. He hopes to avoid what they have downtown now with an owner who may or may not have insurance and now they do not have a way to follow up with anybody to recoup the costs. Mr. Boggerty stated that there were three business break-ins, Top Notch Sewing, Maxine's that whole place, and Suds Bar downtown. Mr. Boggerty noted that the Police did their job to catch the individual and that he was released on his own reconnaissance. Mr. Boggerty went to visit Ms. Cartwright, who owns Top Notch Sewing and does his alterations. Mr. Boggerty stated that he teases her. Mr. Boggerty stated that you talk about people who work hard, these are small businesses, and they work hard. Mr. Boggerty stated that they took so many items from those businesses, Miss Maxine's shop and all those shops there in Suds Bar. Mr. Boggerty stated that the building owner is not taking care of that building. Mr. Boggerty stated that there are individuals upstairs but somehow the building was broken into. Mr. Boggerty stated that they put a cheap fix on it, but when they finally went upstairs, there were used condoms, beer, and mattresses. Mr. Boggerty noted that it was not just the building on the other side that is not used and was not being taken care of. Mr. Boggerty stated that Council needs to do something to bend someone’s ear. Mr. Boggerty recognized mental health, that drug addictions are real and that a dual Page 51

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 11 Item #8. diagnosis is real. Mr. Boggerty stated that they just cannot have someone do that and then 10 minutes after they are caught, they are out. Mr. Boggerty noted he was very upset about it. Mr. Boggerty stated on some level he would support increased enforcement of some things in that area because that is not what they want to represent as a city. Mr. Boggerty stated that he spoke to some individuals from other cities to ask how they addressed their downtown issues. Mr. Boggerty stated that they took the stores that used to be in the mall and made them freestanding stores, for example, a Foot Locker. Mr. Boggerty is contacting some bigger box brands, to see if they are interested in opening downtown, especially with one of our facilities losing stores at a rapid pace. Mayor Mayor Christiansen was absent. Ms. Arndt moved for adjournment of the Parks, Recreation, and Community Enhancement Committee, hearing no objection, the meeting adjourned at 6:29 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Boggerty, and unanimously carried. Evaluation of Bids – North State Street Water Main Replacement (Jason Lyon, Director of Water Wastewater) Mr. Lyon, Director of Water and Wastewater, reviewed the background and analysis regarding the Evaluation of Bids for the North State Street Water Main Replacement. Staff recommended awarding the contract to A-Del Construction for the water main replacement of North State Street, RFP #22-0035WW, for $2,795,000. Responding to Mr. Sudler, Mr. Lyon stated that the next water main replacement is an alley replacement on the east side of West Street. Mr. Lyon explained that they did the west side of the alley last year. Mr. Lyon stated they anticipate doing that in the spring/summer of next year, but it depends on the timing of the materials. Responding to Mr. Sudler, Mr. Lyon stated that the average is 100 feet per day and a city block is roughly 500-600 feet. Mr. Lyon noted they are aware that underneath the asphalt, in this scope, there is a large amount of concrete. Mr. Lyon stated that in a normal project on the city road, there is no concrete underneath the asphalt, it is just stone. Mr. Lyon stated that it is easier for the contractor to dig in there and Page 52

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 12 Item #8. get it out. Mr. Lyon explained that the concrete may be a little bit longer, so maybe from 100 feet down to 80 feet per day. Mr. Lyon stated that they are not going to close the road down until they have the materials. Responding to Mr. Sudler, Mr. Lyon stated that he has talked to suppliers with this level of material, but for stuff that they would use internally, they are seeing as early as four weeks for a substantial amount, and as long as nine months. Mr. Sudler stated that he appreciated Mr. Lyon for coming forward and bringing the information that he brought, especially since Mr. Lyon hears Council in the bidding process. Mr. Sudler noted that Mr. Lyon is making some adjustments in regards to the collaborative effort with Council, and Team Dover. Mr. Sudler stated that as a Council person, it really means a lot to him, for Team Dover to keep up the good work, and that it is not going unnoticed. Mr. Sudler stated that he is recognizing it and can feel when someone is genuine and authentic and that he knows that Mr. Lyon is doing a great job. Responding to Mr. Sudler, Mr. Lyon stated that Mr. Hugg, Ms. Duca, our Central Services Director, Mr. Hamlet, and the new Planning Director, Ms. Gray, have had conversations about this. Mr. Taylor stated that he too has heard Mr. Lyon’s words. Mr. Taylor thanked him for the efforts that he is putting forth in bringing some balance to the bidding process and allowing minority businesses to have their opportunities to partake. Responding to Mr. Taylor, Mr. Lyon stated that he believes the companies that did not bid, saw the other competitors in the room and found that they could not compete with them, or that they did not want to take the gamble on putting a price out with the price fluctuation of pipe, which is the biggest part of the project. Responding to Mr. Shelton, Mr. Lyon stated that this is on a long critical route, that it is next to a school, and so they must do a lot of public outreach. Mr. Lyon stated that it will be a lot of hand deliveries but once they have a better handle on the actual timeframe, then they will get something out to them in hand. Mr. Lyon explained that they anticipate, hopefully starting in the fall and that it should be a 360-day project once it starts. Mr. Lyon clarified that the 360 days include the lead time on the equipment, so the actual digging will not be 360 days. Responding to Mr. Rocha, Mr. Lyon stated that the contractor is responsible for getting all of the equipment, manpower, and materials to do the project. Mr. Lyon stated that the contractor is also responsible for storing the material, whether they solicit that from a local area, for a laydown area, or they just bring it in daily. Responding to Mr. Sudler, Mr. Lyon stated that our inspection team inspects the materials before installation, and then again when it is installed. Mr. Lyon noted that there are tests performed on the water materials to make sure that there is no Page 53

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 13 Item #8. leaking, no gaps, or anything like that. Mr. Lyon noted that they do not inspect the location of where they store it. Mr. Sudler suggested that they should add inspecting the storage location to the process, just to make sure that the conditions are conducive for the high-quality product, which they are paying for. Responding to Mr. Taylor, Mr. Lyon stated that construction projects of this scope, have a performance bond, which is utilized to say that the contractors are obligated to do the work and that if they flake out, for some reason, they win the lottery and dissolve their company. The city can pull that amount of money and use that to give it to another contractor. Mr. Lyon explained that there is also a bid bond during the procurement process, in which you must put up a certain amount of bond to make sure that you are viable as an entity to bid on a project like this. Mr. Lyon further explained a maintenance bond, which is a one-year bond that guarantees the installation of the workmanship for a year. Mr. Lyon stated that if anything happens, then the contractor is responsible at no cost to the city. Mr. Lyon noted that some companies are self-insured, and some others have different companies that will hold the bond, however, most are self-insured. Mr. Hare moved to recommend awarding the contract to A-Del Construction for the water main replacement of North State Street, RFP #22-0035WW, for $2,795,000, as recommended by staff. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Dr. Pillsbury, and carried by a unanimous roll call. Mr. Rocha moved for adjournment of the Utility Committee, hearing no objection, the meeting adjourned at 6:47 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Ms. Arndt moved for adoption of the agenda as amended to move, Discussion on Supplier Diversity (Donyale Hall, Minority Contractors & Associates) to Item #3. The motion was seconded by Mr. Rocha and unanimously carried. Transformational Leadership – Professional Development Proposal (Jamee Boone, United Way) Ms. Boone reviewed the presentation entitled “Transformational Leadership Proposal” Attachment #1. Page 54

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 14 Item #8. Responding to Mr. Sudler, Ms. Boone stated that it will be done from the pre- design. Ms. Boone stated that there will be a pre-assessment of individuals, to understand where the leaders are right now. Ms. Boone noted that whatever content they are building is going to be able to handle the diversity of those skills and experience that is in the room. Ms. Boone stated that she typically likes to include some pre-work, so there may be some things to make sure that individuals that come in have a common understanding and language. Ms. Boone explained that there may be something for them to read, something for them to review, something for them to do, and an assessment that would help them to ping where everybody is. Ms. Boone suggested that being in a place where leaders will not get distracted, because oftentimes when it is left in their regular shop, there is always that tendency to get distracted. It will be a half day, of engaging them in the training, that would also include a post report and evaluation of the results, as well as some recommendations. Ms. Boone stated that there are some things that she thinks the city could take into consideration, such as how to sustain that. Ms. Boone noted that it is not going to be solved in a day and a half. Ms. Boone stated that it will have a good foundation that can be built off of individual action plans, and those recommendations on how this can be transitioned into current roles within the City of Dover and sustained beyond that. Responding to Mr. Sudler, Ms. Boone stated that this will be one, 4.5 – 5 hours long session. Ms. Boone explained that it will dovetail into the Diversity, Equity, and Inclusion initiative. Ms. Boone noted that change starts at the top with leadership. Ms. Boone further explained that from the culture surveys, it is important to start at the top and have the progress cascade down to the other staff. Responding to Mr. Taylor, Ms. Boone stated that the number of people is restricted by the size of the room. Ms. Boone explained that they can handle a larger group, they just need to find a space large enough to accommodate. Ms. Boone clarified that the training would take place in October before the holiday season. Mr. Sudler moved to recommend entering a contract with United Way to provide Transformational Leadership, Professional Development training. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Dr. Pillsbury, and carried by a unanimous roll call. ERP Project Implementation Update (Lori Peddicord, Controller Treasurer) Ms. Peddicord reviewed the presentation entitled “Enterprise Resource Planning (ERP) Implementation Update” Attachment #1. Page 55

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 15 Item #8. Responding to Ms. Arndt, Ms. Peddicord stated that the HTE is an internal system, so, there is not as much of a risk, but because of the changeover in directors with IT, she did not know if that was on the Director’s priority list. Ms. Peddicord noted that she had talked briefly about it when Mr. Josefowski took the position. Ms. Peddicord explained that one is not such a big challenge, because they are going to be operating out of that one for a couple more years, because we have Licensing and Permitting in there. Ms. Peddicord stated that the one she is worried about is ADP, just because there probably are things in there, that we should dump out into some sort of sandbox or some system to archive it. Responding to Ms. Peddicord, Ms. Rachel Engle, Assistant City Clerk, stated destruction or transfer of documents must go through the City Clerk’s Office. Ms. Engle noted that the City Clerk’s Office works with the Delaware Public Archives and follows the State of Delaware Retention Schedule. Responding to Ms. Arndt, Ms. Peddicord stated that they document the process but though the individual may use the process and understand it because they do it every day, somebody else cannot necessarily pick it up. Ms. Peddicord stated that she has stressed the importance of putting keynotes in there, especially because, more so in phase three, there is an interaction between multiple departments. Ms. Peddicord stated that she and Ms. Marney have shared most recently because again, it is not only having the person that is doing the process document it but having somebody who does not know the process, take that instruction, do it and then go, "I'm stuck. I don't know where to go." Ms. Peddicord noted that yes, we are trying to make sure that is covered. Responding to Ms. Arndt, Ms. Peddicord stated that she does not have a full cost savings understanding of having employees from Tyler help implement the program. Ms. Peddicord noted that they are shuffling all kinds of work, trying to meet all demands with their normal work, and trying to get this to go live. Ms. Peddicord noted that the cost might roughly say $10,000 and if I said I needed them for eight days, that would then give me them for four days around each pay period in whatever month they might be available. Ms. Arndt stated that it sounded like a reasonable request and asked Ms. Peddicord to draft a proposal to bring before Council to consider in the future. Mr. Taylor stated that he was 100 percent on board with Ms. Arndt about bringing a proposal before Council. Responding to Mr. Sudler, Ms. Peddicord stated that the turnover was not just in her department, but she believes they left for other jurisdictions for more money. Responding to Mr. Sudler, Ms. Peddicord stated that she met with Naomi Poole, Human Resources Director, and that all her team members have met as well. Ms. Peddicord explained that they try to meet frequently if there are issues but not so Page 56

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 16 Item #8. frequently if it is running smoothly. Ms. Peddicord noted that she has also met with the Police Department’s staff to make sure that they have an understanding because they had transitions with staffing over there. Ms. Peddicord stated that Tyler can perform applicant tracking, submit resumes online, and then we can circulate that information electronically to our department heads. Ms. Peddicord noted that applicant tracking is another piece of this module that we have built but are not using right now, because they are just trying to get the go-live to go live. Ms. Peddicord stated that those are some of the requests that she had when she walked in. Ms. Peddicord is all for it, she just must get the biggest piece of this to go live first. Ms. Peddicord stated that with the turnover in the Human Resources Department, some of their documents regarding processes were not as fully outlined as they could have been. Ms. Peddicord stated that nobody else picked it up while the other person was there and tried to perform that same task. Ms. Peddicord stated that those are some of the challenges they are encountering. Responding to Mr. Sudler, Ms. Poole stated the biggest thing that she ran into, coming into this department, is that the person who would enter the information into the system was the only person who knew how to do that. Ms. Poole stated that once that person left, they were left reeling, trying to figure out what they needed to do, to quickly learn. Ms. Poole explained that it was during the open enrollment, so it was a stressful period to try and figure out everything. Ms. Poole further explained that there was some backlog in trying to figure out and trying to implement all the information into the system. Ms. Poole stated that an issue she encountered from a timeline perspective is that they are entering information into two systems. Ms. Poole stated that they are using ADP, Tyler, and then also entering benefit information into every benefit site, so it becomes timely. Ms. Poole explained that with the way that they were left to pick up the pieces once they lost their HR Coordinator/Administrative Assistant, they just had to work to try and figure each piece out. Ms. Poole stated that what has helped to remedy this is, is that they have hired a new HR Coordinator, who started on the 18th of July. Ms. Poole noted that Ms. Riley is very smart, very quick, and was able to pick up on the systems. Ms. Poole stated that Ms. Riley is not afraid to get in there and click around, which is a great thing. Ms. Poole explained that it was easy to train her and that from her starting on the 18th she has gotten them pretty much out of the water. Responding to Mr. Sudler, Ms. Poole stated that Tyler is a very clunky system. She has worked with numerous ATS systems, and HRIS systems, that are a little bit more intuitive, but Tyler is not. Ms. Poole explained that Christina, who has been here the longest, as well as LaVette, who has also been here for some time, knows the ins and outs of the system. Ms. Poole stated that she and the new HR coordinator are still learning. Ms. Poole explained that it is a system that is a little bit clunky regarding fully understanding pieces of it and figuring out what the whole is. Ms. Page 57

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 17 Item #8. Poole stated that might not make sense, but it is a hard system. Ms. Poole stated that as of right now, she has taken a back seat to allow this process to happen, regarding this go-live date because she does not want to mess anything up. Ms. Poole stated that she hopes that once they go live, she can play around in the system a little bit more, by way of entering data into the system from an ATS process. Responding to Mr. Sudler, Ms. Peddicord stated that for the needs assessment, Barry Dunn helped them put together what they needed the system to do. Ms. Peddicord noted all department heads were involved when the bids came in. Ms. Peddicord stated that there were two bids and Tyler won that bid because it was a larger operating system for larger governmental entities. Ms. Peddicord stated that in regards to the timing of all the challenges they have had, she cannot tell them, but the timing should be a year to a year and a half, but with all the challenges they have had there is no way. Ms. Peddicord contributed to the delay and also the limitation of staffing. Ms. Peddicord stated that she wanted to make sure everyone was aware of the proposal that Ms. Arndt requested and that they are not necessarily coming here to train. Ms. Peddicord stated that as they implement, they will train and walk through the process. Ms. Peddicord stated that they are supposed to document their processes, and have an instruction guide as to how they conduct that process. The Tyler professionals are going to come on board and help them dig into the last few problems that they need to fix. Responding to Mr. Sudler, Ms. Peddicord stated they are only halfway through, and it was originally a three-year suggested contract or outline for implementation. Ms. Peddicord stated that she said they are at year five and would project another three years. Ms. Peddicord stated that the delays are affecting all of the staff, by more workload and duplication. Responding to Mr. Shevock, Ms. Peddicord stated that before Covid there was a working group of Tyler users, but that they have not met since the COVID-19 Pandemic. Responding to Mr. Boggerty, Ms. Peddicord stated that she is not worried about Tyler being obsolete because as they are progressing along, they are upgrading each version. Ms. Peddicord stated that they started in 2017 and now are at the 2020 version. Ms. Peddicord noted that it takes time out of their schedule, time out of their system, training, and time out of their daily processes. Ms. Peddicord explained the city used HTE for at least 20-25 years, so this one we should expect to have for 20-25 years. Responding to Mr. Hare, Ms. Peddicord stated that the City of Dover is paying Tyler as they progress through the implementation. Ms. Peddicord stated that they are paying for Tyler to be here to show the Finance Department how to use the Page 58

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 18 Item #8. system, build the system, et cetra. Ms. Peddicord noted that Tyler sold a prior product that did not work, and that the city was reimbursed because she was trying to be financially responsible by not paying for a product that would not work. Ms. Peddicord explained that the city is not paying a monthly fee to use Tyler and that they are paying for it when Tyler comes to help implement the program. Responding to Mr. Hare, Mr. Rocha stated that he understood Ms. Peddicord’s point of view and from experience, he realizes that the city is at a point with Tyler, where there is no turning back. Responding to Mr. Rocha, Ms. Peddicord stated that city staff is entering data into two systems while the Finance Department is performing parallels. Ms. Peddicord noted that payables and cash receipts are live and are occurring in Tyler. Ms. Peddicord explained that unfortunately because of the number of processes and the number of departments that are involved in the citywide system, some multiple functions and processes are different among the departments. Ms. Peddicord stated that an example is utility billing, you have to get your services into Tyler that they are billing, and then you need that data out of your legacy system to put in your new system. Ms. Peddicord stated that is where the conversion and the crosswalk occur. Ms. Peddicord stated that working with the conversion data has been a huge challenge and that the largest challenges are within the utility billing module because you are bringing over a lot of historical data that you do not want to have to re-key or restructure. Ms. Peddicord noted that you just want to provide them with the conversion and hope that they place it in the right fields. Ms. Peddicord anticipates only having these issues with the business licensing and permits. Responding to Mr. Rocha, Ms. Peddicord stated that the old system was 20 years old and once the city received two bids, they had to do something. Responding to Mr. Anderson, Ms. Peddicord stated that Tyler is a $2.4 million dollar investment, and that staff has taken on the task of implementing the system. Discussion on Supplier Diversity (Donyale Hall, Minority Contractors & Associates) Ms. Hall reviewed the presentation entitled “Overcoming the Barriers: Doing Business with the City of Dover” Attachment #2. Responding to Mr. Rocha, Ms. Hall stated that in regard to veteran status, there is the recognition that you have served and that it puts you in a different queue to be able to participate. Ms. Hall stated that it does not guarantee participation. Ms. Hall explained that some are in the school of thought that they should have a quota and some feel that we should not. Ms. Hall explained that she would like to see everyone have an opportunity. Ms. Hall stated that equity is about opportunity and leveling the playing field. Ms. Hall stated that she is satisfied with being given the Page 59

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 19 Item #8. opportunity to find the resources, access them, and then be given the tools that she needs to be able to connect the dots. Ms. Hall stated that there are 200 agencies that would help someone if they were a veteran and wanted to figure out how they could best position themselves. Ms. Hall explained that the Federal level has a System for Award Management. At the State level, you must go through the Office of Supplier Diversity, which is a physical paper application that somebody is having to input. Ms. Hall explained that it is taking months to even become a part of that information base. Ms. Hall further explained that when they are sending out requests for bids, there are people that may not appear on that list because of the delay. Responding to Mr. Rocha, Ms. Hall stated that opportunity is the ability to compete and to be awarded the contract. She explained that at the baseline, entry to opportunity is a building block to get you to the next level. Ms. Hall stated that starting with the end in mind, you do everything to get you there and to be prime on the contract. Ms. Hall stated that many companies qualify to be prime on a contract and that they could incentivize pulling in some smaller companies that do not have the capabilities to participate in those contracts, at some offset to the prime person in the form of an incentive or a benefit. Responding to Mr. Taylor, Ms. Hall stated that the process of responding to Request for Proposals (RFP), or Request for Bids is a little ominous. Ms. Hall explained that when looking at the RFP, there is criteria that you must meet to even apply or bid on a project. Ms. Hall stated that if you have not been able to demonstrate the capabilities of being able to execute that contract, there is really no sense in even applying. Ms. Hall stated that this why it is important to have those incentives in place, what you could do conceivably as a person, who can meet those logistics of the process, who may be able to participate in a partnership, an agreement, or something that will allow you the opportunity to scale up and get to that. Ms. Hall stated that she did not see a place to submit a subcontractor on the RFP. Responding to Mr. Anderson, Mr. Hugg stated that the city is working on the website and looking for ways to make it more intuitive and easier for people, whatever the topic might be. Mr. Hugg acknowledged that the website has some issues that need to be addressed. Mr. Hugg stated that after the last Council meeting, Mr. Lyon took the ball and they started having discussions and emails back and forth looking for ways to just outreach better. Mr. Hugg stated that this includes contact with the state agencies and making sure that they do not miss links, or things of that nature that they are wanting to do. Mr. Hugg stated that equity is part of the City’s Diversity, Equity, and Inclusion Initiative. The City has a committee that has been working for about a year, with a contract through Fusion Alliance to help develop a new strategy and a new plan. Page 60

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 20 Item #8. Mr. Hugg believes that they have done good things already, but it is still early in the process. Mr. Hugg noted that they are currently looking at the permitting process and at adopting new ordinances, but it is an ongoing discussion. Mr. Hugg invited Ms. Hall and Mr. Bobby Wilson to join the Diversity, Equity, and Inclusion Committee at their next meeting. Mr. Bobby Wilson, 32 West Loockerman Street, Suite 101D, asked if on past projects, were there federal funds involved and if there were any minority participation on the projects when federal dollars were involved. Mr. Jason Lyon, Director of Water and Wastewater Engineering Services stated that when the city has received federal funds on projects that he has been a part of, that there is a requirement for a certain amount of solicitation from the general contractor to minority business enterprises, disadvantaged business enterprises, and women-owned business enterprises for a certain percentage of the work on the project. He further explained that if the general contractor, who has been granted the contract cannot solicit, or if they try and no one gives them a proper bid, then that is the satisfaction of the federal government. Responding to Mr. Wilson, Mr. Lyon explained that every month, the city must get receipts of what the contractor solicits. Mr. Lyon further explained that for the city to get reimbursed from those federal funds, they must submit that as part of the project. Mr. Wilson asked if the City of Dover could not reinvent the wheel but follow what the federal government already has in place. Mr. Wilson stated that it seemed that when it comes to minorities, if the federal government is not involved, then they do not get their share. Mr. Wilson stated that the city government needs to be involved where the federal government is involved and to look at the State of Maryland. Mr. Wilson suggested having a retreat for the City Manager to go and meet some of the leaders in Maryland that are already in the mix of doing this in different counties, such as Baltimore, Montgomery County, and the City of Baltimore. Mr. Wilson stated that adding another box will only bring the disabled veterans into the fold but at the same time, that disabled veteran is going to have to bid against Till Construction. That disabled veteran was not in business a hundred years ago and with the buying power of Till Construction versus that veteran, the veteran would not have a chance. Mr. Wilson asked, if you have on your supply diversity, where you get 3% here, 3% here, 3% here, and there is a minority company that is in the City of Dover, they should get 6%? Mr. Wilson stated that they should double up on that 3%. Mr. Wilson stated that if they cannot double up on that 3% then they are still competing against Till Construction because they are getting 3%. Mr. Wilson asked if he is still getting his percentage and then he bids against Till Construction if they get the Page 61

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 21 Item #8. same percentage. Mr. Wilson then asked how that is helping him as a disadvantaged organization. Mr. Wilson asked the city to look at changes the State of Maryland has made and he noted that he has talked with a Maryland Attorney who is willing to come here and work with us. Responding to Mr. Wilson, Mr. Boggerty stated that the individual he connected Mr. Lyon to has an extensive background in federal and minority contracting. Mr. Boggerty stated that the Council hears their constituents and that they are taking steps and connecting the right people. Mr. Boggerty commended Mr. Anderson and Mr. Taylor, who took time off of work to go on a trip to Maryland to learn about supplier diversity. Ms. Faye White, Luther Village Two, Apartment 2219, requested more participation from Council in each district. Ms. White stated that she believes Council should have an office in each of their districts and that crime can be handled more quickly. She stated that constituents need to see Council members before election day and that Council Chambers should be full. Responding to Ms. White, Mr. Boggerty stated that during the Council Reports many continue to state where they are, where they are going, and where they have been. Mr. Boggerty stated that the first and fourth districts have been having meetings and Council has been showing up and even hosting community events. Mr. Boggerty stated that many members of Council have full-time jobs, caretakers for their parents, et cetera. Mr. Boggerty stated it is an honor to serve and that they are out in the community. Councilman Anderson and Taylor went to Maryland. Councilman Anderson, Councilman Sudler, Councilwoman Arndt, and Councilman Neil were at somebody’s house to address issues. Mr. Boggerty stated that constituents can schedule a time to meet with Council. Mr. Boggerty explained that a month ago he met with 12 members of a gang and eight have since started working, so Council is meeting people. Responding to Ms. White, Mr. Anderson stated that due to the expense of four offices in a city the size of Dover would never happen. Mr. Anthony Whitaker, 26 Stevenson Drive, Manchester Square Apartments in Dover, Delaware, stated that he has noticed that the youth in the Dover area are at an extreme risk right now. Mr. Whitaker noted that he is seeing youth fall into violence and gangs and that they play with trash. Mr. Whitaker stated that when he was growing up, they had chalk, played on the streets, and played tag. He stated in 2022, our youth is self-destructing. Mr. Whitaker expressed that he felt that Dover needs more people to advocate, help, and be around. Mr. Whitaker stated that the city needs more programs. Mr. Whitaker noted that the YMCA and the Boys and Girls Club are located in Camden, but that they are not accessible due to funds and Page 62

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 22 Item #8. distance for most families. Mr. Whitaker stated that he does not have a proposal, but wanted to raise the concern, because he came from a big city, but has never seen what he has seen living here now for over eight years. Mr. Whitaker volunteered to partner or help extend his hand in making a difference in the community. Responding to Mr. Whitaker, Mr. Anderson stated that the city needs to do a lot more. Mr. Anderson stated that he wanted to spread the word that the Parks and Recreation Department has a program where fees can be waived for people who show that they are on public assistance. Mr. Sudler commended Mr. Whitaker for coming up and letting his voice be heard in a setting like this because sometimes they can be intimidating. Mr. Sudler stated that Mr. Whitaker resides in the third district and suggested contacting Councilwoman Arndt, Councilman Neil, and Councilman Boggerty, who is the Councilman At-large. Mr. Sudler also recommended getting involved with the Human Relations Commission, not only just by coming to a meeting. Mr. Sudler stated that by getting involved in the process his observations can be heard more on a more frequent basis and as a little bit more interaction from an official setting. Mr. Taylor thanked Mr. Whitaker for his involvement and his desire to get involved even more. Mr. Taylor recommended getting involved with the Police Athletic League and the Green Beret Project as well, as it is out of Manchester. Discussion of Council Appointed Employees (Councilman David Anderson) Mr. Sudler stated he wanted to highlight this item because as Council President, he recognizes that they have organizational citizens and employees who are responsible. Mr. Sudler stated that he wanted to make sure that there are some set guidelines, ground rules, and expectations from Council as their supervisor. Mr. Sudler explained that City Council has three employees and that they want to make sure that all three are treated fairly, and equally and that they are provided the same opportunity as the others in the workplace considering and dealing with their work conditions. Mr. Sudler stated that he wanted to look at the current policies regarding the other organizational employees that report to the City Manager to try to align what they do and their expectations in the workplace with Council’s expectations for their senior administrators. Responding to Mr. Sudler, Ms. Arndt stated that she asked what the evaluation criteria were in the past and to at least have that starting point to see how Council employees were evaluated. The City Clerk's Office was kind enough to give that information to her. Ms. Arndt stated that her understanding from previous Councils is that the evaluation form did not necessarily fit that well for Council employees, that it worked well for leadership and those that Council employees were evaluating. Ms. Arndt suggested looking into something that would meet the Council’s needs more and be suitable in terms of criteria that they are responsive, Page 63

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 23 Item #8. setting goals, and helping work through those goals. Ms. Arndt noted that this is just something of a higher level and helps Council work through the process of what the evaluation form should look like because what they have now does not seem to be adequate. Mr. Hare stated that he felt only the Clerk’s Office and the City Manager should report to Council. Mr. Hare explained that all other employees, including the Finance Director, should report to the City Manager. Mr. Hare explained that if things are not going correctly then Council can hold one person accountable, which is the City Manager. Mr. Hare stated as the City Manager, Mr. Hugg, should be responsible for the finance of the city, not someone that also reports to Council. Responding to Mr. Rocha, Mr. Hare stated that the Finance Director was never put under the City Manager because they never got five votes to change it. The City Manager is supposed to monitor what the city spends, does, and everything but not Council. The City Manager then comes to Council and gets permission. Responding to Mr. Rocha, Mr. Anderson stated that he wished Mayor Christiansen was at the meeting because he gives the best answer in history on that. Mr. Anderson stated that there are important reasons in any system of finances, you have checks and balances. Mr. Anderson explained that the Finance Director does not control the money but does oversee making sure that the money is spent according to policy, which should be reported and therefore should report to Council. It is important to have the watchdog not be accountable to the person who is spending the money. Mr. Anderson stated that the watchdog is the person who reports, audits, controls the flow of the finances, and makes sure that all the legal requirements are met. Mr. Anderson stated that you do not want the person who is the watchdog answering to the person that they are supposed to be watching. The Finance Director is a Council Appointed Employee for that reason. Mr. Anderson agreed with Mr. Hare’s overall point and stated that is why Council has been moving more in that direction with other employees such as the Assessor and the Director of Planning and Inspections. et cetera. Mr. Anderson noted that the Finance Director and City Clerk are two positions that will probably always remain under Council for that very reason. Responding to Mr. Sudler, Mr. Anderson stated that for the evaluations, the expectations, and the communication protocol, he believes that some things are different about senior management. Mr. Anderson does not feel you can treat them like an employee who clocks in and out because if Council needs the City Manager or City Clerk, any time, day, or night practically, they are answering, and they do not get overtime. Mr. Anderson stated that they have a right to maximum flexibility in their schedule because you come here. Mr. Anderson explained that he had an appointment with somebody and Ms. Bennett, City Clerk was still here at seven o'clock, and that Mr. Hugg, City Manager takes those phone calls when the electricity goes off, et cetera, at nine o'clock at night. Mr. Anderson stated that when they look at that, they must have some flexibility in the scheduling because their Page 64

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 24 Item #8. job is not like everybody else's. Mr. Anderson stated that in his opinion they do not want to micromanage senior leadership. Mr. Anderson stated that he would like to see transparency and protocol for telework days so if the employee needs to be reached, Council can reach them. Mr. Anderson explained that if they have a doctor’s appointment, to take it, or if they take time off, let Council know who is in charge and whom to contact in their absence. Mr. Anderson noted that he would like to see better communication protocols without trying to micromanage the senior staff. Ms. Poole stated that what Council is asking for is very simple in the scope of things. She explained that her role is as a business partner, which makes it very simple for her to sit with Council and discuss what the expectations are and then for them to formalize that by way of a handbook or policy. Ms. Poole stated that what Council had discussed was tailoring the wording of what they are looking for from a competency standpoint regarding their staff in general. Ms. Poole stated that she is available to help however Council wanted to use her expertise. Ms. Poole stated that she has a lot of experience doing just that and that it is not a process that will take a lot of time. Ms. Poole stated that where they are going to run into a little bit of a difference will be in standardizing it and making it so that it is equitable amongst everyone. Ms. Poole stated that this is something that they can talk about offline as to what that looks like, because again if they are going to have expectations then they do want to make sure that they are being as equitable as possible. Ms. Poole stressed the importance of perception, and that they do not want to look as though a group of people are looked upon more favorably as opposed to others. Responding to Ms. Poole, Mr. Hare stated that he agreed with everything Ms. Poole said and that they do have an employee handbook. Mr. Hare stated that he does not believe that certain employees are any different from any other employees and that the rules should apply to all employees. Mr. Hare noted that the City Manager should not have more freedom than a department head or regular employee. Mr. Hare stated that he felt that if a Council-Appointed Employee would like to take time off or to work from home then they should request it like everyone else. Mr. Hare stated that he did not feel it is the Council’s job to manage the city. Mr. Hare stated that it is the City Manager’s and the Department Heads’ responsibility, and Council should only interfere if there is a problem. Mr. Sudler moved to recommend that they refer Item #4 to the Human Resources (HR) Department, the Director of HR for further discussion regarding mapping out Council’s expectations for Council Appointed Employees. The motion was seconded by Mr. Rocha. Mr. Boggerty suggested amending the motion to restate that under the guidance or the advice of the Human Resources Director, she will advise the Council on how to develop a policy for Council Appointed Employees. Page 65

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 25 Item #8. Mr. Hare stated that they are developing some level of an addendum, so Council can have oversight in point to a policy because what it sounds like, again, employees who report to the City Council have no written policy that governs them but if they do have a written policy that governs them, they are not abiding by it then. Mr. Anderson stated they need a process to evaluate, to monitor vacation because there are things that happen at critical times, et cetera, as well as performance evaluations. Mr. Anderson stated that all these things are very important. Responding to Mr. Hare, Mr. Boggerty stated that there is not enough policy, no rating, and nothing that is governing used as a benchmark for those employees that report to City Council. Mr. Boggerty stated that under the advice of the HR Director a policy would be developed. Mr. Sudler and Mr. Rocha rescinded the motion. Mr. Sudler moved to recommend that the Human Resources Director for the City of Dover advise City Council on how to orchestrate an addendum to the current handbook or enhancement to our current handbook policy for City Council Appointed Employees. The motion was seconded by Mr. Rocha and carried unanimously. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Dr. Pillsbury, and carried by a unanimous roll call. Mr. Anderson moved to recommend that the Human Resources Director be engaged to recommend a performance measurement for Council Appointed Employees. The motion was seconded by Mr. Hare and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Dr. Pillsbury, and carried by a unanimous roll call. Mr. Anderson moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection, the meeting adjourned at 9:14 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection, the meeting adjourned at 9:14 p.m. Meeting adjourned at 9:14 p.m. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Dr. Pillsbury, and carried by a unanimous roll call vote. Page 66

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 26 Item #8. APPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN- PUBLIC ADVISORY COMMISSION OF THE MPO – DANA SHELTON – TWO-YEAR TERM TO EXPIRE 7/2024 Mayor Christiansen recommended the appointment of Mr. Dana Shelton to serve on the Public Advisory Commission of the MPO for a two-year term to expire July 2024. By consent agenda, Mr. Neil moved for approval of the appointment of Mr. Shelton as recommended by Mayor Christiansen. The motion was seconded by Dr. Pillsbury and unanimously carried. REAPPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN – BOARD OF ADJUSTMENT- KISHOR C. SHETH - THREE-YEAR TERM TO EXPIRE JULY 2025 Mayor Christiansen recommended the reappointment of Kishor C. Sheth to serve on the Board of Adjustment for a three-year term to expire July 2025. By consent agenda, Mr. Neil moved for approval of the appointment of Mr. Sheth as recommended by Mayor Christiansen. The motion was seconded by Dr. Pillsbury and unanimously carried. APPOINTMENTS RECOMMENDED BY COUNCIL PRESIDENT SUDLER – ECONOMIC DEVELOPMENT COMMITTEE - ONE (1) YEAR TERM TO EXPIRE MAY 2023 Mayor Christiansen recommended the following appointments/reappointments to the Economic Development Committee for one (1) year term to expire May 2023 Kim I. Adams – Minority Voting Member Clayton E. Hammond – Minority Voting Member By consent agenda, Mr. Neil moved for approval of the appointments, as recommended by Mayor Christiansen, seconded by Dr. Pillsbury, and unanimously carried. MONTHLY REPORTS – JUNE 2022 By motion of Mr. Neil, seconded by Dr. Pillsbury, the following monthly reports were accepted by consent agenda: City Assessor’s Report City Council’s Community Enhancement Fund Report City Manager’s Report City Planner’s Report Controller/Treasurer’s Budget Report Fire Chief’s Report Police Chief’s Report SILVER LAKE PRODUCTION WELL – CHANGE IN GENERAL/LEAD CONTRACTOR Mr. Lyon, Director of Water and Wastewater, reviewed the background regarding the Silver Lake Production Well. Page 67

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 27 Item #8. Staff recommended allowing Wickersham Construction and Engineering, Inc. to become the general/lead contractor for the project instead of Davis, Bowen and Friedel, Inc. Mr. Hare moved to recommend allowing Wickersham Construction and Engineering, Inc to become the general/lead contractor for the project instead of Davis, Bowen, and Friedel, Inc., as recommended by staff. The motion was seconded by Mr. Boggerty and unanimously carried. VEHICLE PURCHASE #690 – EASEMENT MACHINE Mr. Lyon, Director of Water and Wastewater, reviewed the background regarding the #690- Easement machine vehicle purchase. Staff recommended allowing staff to replace the existing easement machine #690 from Atlantic Machinery, Inc., which is through the approved cooperative purchasing company of Virginia Sheriff’s Contract in the amount of $56,312. Additionally, due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs. Mr. Hare moved to recommend allowing staff to replace the existing Easement Machine #690 from Atlantic Machinery, Inc., which is through the approved cooperative purchasing company of Virginia Sheriff’s Contract in the amount of $56,312 and due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs, as recommended by staff. The motion was seconded by Ms. Arndt and unanimously carried. SOLE VENDOR PURCHASE – PUNCHEON RUN PUMP STATION PUMP REPLACEMENT Mr. Lyon, Director of Water and Wastewater, reviewed the background regarding the Sole Vendor Purchase of the Puncheon Run Pump Station pump replacement. Staff recommended awarding the contract to Xylem Water Solutions USA, Inc. for the sole vendor purchase of the Puncheon Run Pump Station pump replacement. Mr. Hare moved to allow staff to award the contract to Xylem Water Solutions USA, Inc. for the sole vendor purchase of the Puncheon Run Pump Station pump replacement. as recommended by staff. The motion was seconded by Dr. Pillsbury and unanimously carried. DEPARTMENT OF PUBLIC WORKS FISCAL YEAR 2023 VEHICLE PURCHASE Mr. Nowak, Director of Public Works, reviewed the background regarding the Department of Public Works Fiscal Year 2023 Vehicle purchases using an approved cooperative purchasing company, Sourcewell. Staff recommended allowing the purchase of three vehicles in the Department of Public Works, #442, #365, and #405 with the use of surplus funds from project ST2003, using an approved cooperative purchasing company, Sourcewell. Additionally, due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs. Page 68

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 28 Item #8. Mr. Hare moved to recommend allowing staff the purchase of three vehicles in the Department of Public Works, #442, #365, and #405 with the use of surplus funds from project ST2003, using an approved cooperative purchasing company, Sourcewell and due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs, as recommended by staff. The motion was seconded by Ms. Anderson and unanimously carried. Responding to Mr. Anderson’s question regarding the transfer from the Meeting House Lane Project, Mr. Nowak stated that he could not give an actual time estimate now due to it just going through the design and what will be necessary for remediation. He further explained that there will still be a savings of $497,164.62. REZONING REQUEST FOR PROPERTY LOCATED AT 2285 FORREST AVENUE - FIRST READING OF PROPOSED ORDINANCE #2022-11 A request was received to rezone properties located at 2285 Forrest Avenue, consisting of 25 acres (overall existing parcel is 75.521 +/- acres), owned by Calvary Baptist Church of Dover. The equitable owner is Leander Lakes III, LLC. The property is currently zoned R-10 (One Family Residence) and partially subject to the COZ-1 (Corridor Overlay Zone) and the proposed zoning is RM-2 (Medium Density Residential) and partially subject to the COZ-1. (Tax Parcel: ED-05- 075.00-01-06.00-000; Planning Reference: Z-22-02) Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. Mr. Neil moved to refer the request to the Planning Commission on September 19, 2022, and set a public hearing for October 10, 2022 at 6:30 p.m. The motion was seconded by Mr. Taylor and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2022-11 as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 2285 FORREST AVENUE Responding to Mr. Taylor, Ms. Gray explained that a Corridor Overlay Zone encompasses the lands adjacent to Delaware Route 8, Forrest Avenue and Division Street from the railroad tracks in a westerly direction to the city limit line and McKee Road. Saulsbury Road on the intersection of Denney’s Road, fully direction to the terminal intersection with West North Street. Ms. Gray further explained that the permitted uses there are related to the underlying stretch. The purpose of the Corridor Overlay Zone is to promote superior urban corridor development to the highest quality-built environment, foster coordination and provide linkage among corridor properties with adjacent lands, reserve functionality, and efficiencies of the roadway for traffic movement and achieve a visually balanced streetscape environment, which is friendly to the pedestrian and motorist alike. Page 69

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 29 Item #8. CITY MANAGER'S ANNOUNCEMENTS Mr. David Hugg, III, City Manager, stated that this is the first council meeting since the employee cook-out get-together on August 18th under the theme "Together We Succeed". Mr. Hugg personally thanked members of the City Council who participated. He explained that members of council not only joined us, but we also had our esteemed DJ Councilman Rocha and the world's best cook, Council President Sudler, who did a super job with the chicken tenders, hamburgers, and hot dogs. Mr. Hugg stated that over 200 employees attended. Mr. Hugg also noted that everyone enjoyed meeting council members, meeting up with each other, and that he has seen a remarkable improvement in employee morale. Mr. Hugg thanked everyone that came out, said hello, and participated, including Dr. Pillsbury, who came out to help clean up. Mr. Hugg announced that the Diversity, Equity, and Inclusion committee will meet on Wednesday at 2:00 PM in the library. Mr. Hugg explained that it is a public meeting, and everyone is welcome to attend, if you have time to stop by. Mr. Hugg noted that it is a very lively and encouraging group of folks involved. MAYOR’S ANNOUNCEMENTS Mayor Christiansen also thanked and congratulated everyone on the success of the DE&I cookout and reminded everyone of several upcoming events. The Veteran’s Stand Down on September 23, 2022, starts at 8:00 a.m. with breakfast being served. He explained there will be all types of veteran services, including but not limited to clothing, counseling, haircuts, dental services, etc. Mayor Christiansen shared that Oktoberfest, sponsored by Triple D, is scheduled for Saturday, October 8, 2022, in downtown Dover. Also, the Mayor’s Silver Lake Regatta is being held on Sunday, October 9, 2022. The official celebration of Halloween for the City of Dover will be held on October 31, 2022, between 6:00 p.m. and 8:00 p.m. Mayor Christiansen also announced the Home for the Holiday Celebration, sponsored by the Central Delaware Chamber of Commerce and the Mayor and City Council, will be held on December 1, 2022, in front of City Hall at 6:00 p.m. The Holiday Electric Light Parade, sponsored by the Mayor and City Council, will be held on December 9, 2022, at 6:00 p.m. He further explained that there is going to be a competition among city departments as well as civilians that are going to be in this parade. So, there are going to be some cash prizes awarded to city departments that participate as well as civilians. Let me make something very clear. These two events are not sponsored by the Downtown Dover Partnership. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Taylor, Councilman for the Second District: First of all, my prayers to our Delaware State family. We pray for healing, that they may overcome this and prayers also for families of the survivors or the families who lost loved ones 20 years ago in our 9/11 tragedy. Lastly, I want to announce that this coming Saturday at 9:00 AM, in the Public Assembly Room at Dover Police Department, there will be a How to Succeed in the Hiring Process seminar. So please, everyone who is interested in being a Dover Police officer come to the Dover Police Department on Saturday and pick up the tips of how to have the advantage. Mr. Taylor stated that when I went through it in 1990 there were 6 positions, and it was 650 people there to apply. Mr. Taylor stated that he would love to have had this advantage and whomever is interested, please come out and take advantage of this invaluable knowledge. Mr. Boggerty, At-Large Councilman: Thank you Council President. I just want to know somewhat on behalf, I encourage you all. I am serving with the team that is developing at Page 70

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 30 Item #8. Delaware State and it is called BMIs, the Black Man Institute. I think, I might have it named wrong, but the total focus of an upcoming conference is how to help minority men be successful and enroll in and be successful in college. So, they wanted individuals from government to participate as well and I want to take all of your advice and guidance. Mr. Boggerty noted that you are welcome to attend, that it is in a planning session now and that he will announce it. A conference is going to be held in February, where they are going to try to recruit African American men to come to college. They are going to Philadelphia, into the inner city to try to get them to come to college. One of the issues, for example, we discussed is what happens when young men have to take care of their homes while they are working. There is an amazing organization that you have to love, love, love, and this is my second time saying it. It is The Arc, The Arc of Delaware. They help individuals with mental health and disabilities. I went to the dance last month or two months ago, just to show my face and I think I ended up having more fun than they did. So, their last dance day for the summer is Friday, September 16th at Wyoming Methodist. Go out there and I'll just say, be ready to dance because they don't stop. They party pretty hard. It's 6:00 PM to 8:30 PM at Wyoming Methodist Church. They will love to see you and hopefully one day, we can get them here to say the Pledge of Allegiance and tell them more about our wonderful government and you can learn more about them. And second, I want to also send my thoughts and prayers to our cycling community, who tragically lost the individual during the Amish tour. As a former cyclist myself, my heart, my thoughts, and prayers are with that community. Please be safe and mindful when you are out and see cyclists. They get on us about delineators and all those things, but it never seems important till you see someone who tragically passes away. Also, DSU home games, if you can make it out, they recognize us. We were able to go to a tent and they have a new initiative where they have these things at the end of the end zone. So, I go out there and say hey. It's our college, including Wilmington University and Delaware Tech. I have other things and I'll announce it later. In regards to our parks, Saturday, they are being used and you know I'm a champion of Councilwoman Arndt, who chairs our Parks and Rec. The National Paralympic Council is having an amazing event out at Williams Park this Saturday. Go out, say hello, and meet our constituents who come from across the state. It is going to be fun and lively. Thank you for our Parks and Rec team for allowing that to happen and kudos to the Parks and Rec team for our summer concert series. If you didn't make any of those concerts, you robbed yourself, they were a great concert series. So, thank you. Mr. Anderson, Councilman for the Fourth District: Thank you Mr. President and thank you Council and Mayor. There is one event that my distinguished colleague missed and that is on Saturday, October 8th at 11 AM and the afternoon on Sunday, October 9th, the Faith & Blue event, which will be at The Green. I'm keeping you out of trouble, brother. He yielded that one to me, he wanted me to handle that anyway, but seriously though, the Faith & Blue event was a success last year. We are looking forward to this year, adding on Saturday October 8th at 11:00 AM to 3:00 PM at The Green, there is going to be a cookout and other things for a fellowship element this year. On Sunday afternoon, a time of worship with citizens, clergy, and law enforcement from all over the Page 71

CITY COUNCIL MEETING OF SEPTEMBER 12, 2022 PAGE 31 Item #8. Kent County area. I'd like to ask our fellow citizens to put that on your agenda and if you, your house of worship, your church, your synagogue, your mosque would like to add itself as a sponsor, I posted on my Facebook page where you go for, look at David Anderson for Dover. You can find it there and that is how you can do that. Contacting Bishop Carol Harris or if you're a vendor, Reverend Tracy Palmer. Mr. Hare, Councilman for the Second District: stated that there was a water main break on North Westview Terrace last week and wanted to thank the Public Works Department for the quick turnaround. He also reminded everyone of the Air Force Ball, celebrating the 75th Anniversary of the Air Force being held on October 21, 2022, at Bally’s in Dover. ADJOURNMENT Mr. Sudler moved for adjournment of the Regular Council meeting, hearing no objection the meeting adjourned at 7:58 p.m. ANDRIA BENNETT CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of September 12, 2022, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /AB Page 72

Item #9. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on September 13, 2022, at 6:00 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson, Ms. Arndt, Mr. Boggerty, Mr. Hare, Mr. Neil, Dr. Pillsbury, Mr. Rocha, Mr. Taylor (arrived at 6:10 p.m.), and Mr. Hare. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Tholstrup and Mr. Lewis (Parks, Recreation, and Community Enhancement), Mr. Shevock (via WebEx), and Mr. Contant (arrived at 6:15 p.m.) (Legislative, Finance, and Administration. Mr. Shelton and Mr. McCutcheon (Utility) were absent. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Boggerty, and unanimously carried. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Boggerty presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare, and unanimously carried. Mayor and Council Reports Council President Sudler Mr. Sudler reviewed Attachment #1 entitled Council-President/District 4 Report. First District Dr. Pillsbury stated that she missed a lot of events due to COVID-19. Dr. Pillsbury reported that she attended the barbeque for employees and the redistricting meeting. Dr. Pillsbury also reported that along with Mr. Boggerty, she met the developers at Railroad Avenue last Friday and noted that it is very interesting. Mr. Rocha reported that he organized and attended the Providing Dream Achievement last Saturday at Dover Christian Church. Mr. Rocha noted it was a wonderful time and was attended by a lot of people. Mr. Rocha explained that Comcast and Westside Healthcare came out, gave out book bags and school supplies and that they were pretty much exhausted. Mr. Rocha noted Mayor Christiansen also attended. Mr. Rocha thanked the Permit department and Public Works department for helping him with the permit and providing resources, such as trash cans that they put out, and Dover PD for putting out cones. Mr. Rocha stated that he also attended the redistricting meeting, but for the most part, was engaged with taking care of his dad when he was in the hospital. Mr. Rocha explained that his dad is home and resting after being in the hospital since June 24th. Mr. Rocha noted that he appreciated the services from Bayhealth for taking care of his dad, and all the nurses, doctors, and staff in the Bayhealth facility. Page 73

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 2 Item #9. Second District Mr. Hare stated that Mr. Taylor had been in contact with numerous people about the pond on Westview Terrace and Woodbrook and the stream that runs off that pond behind properties on Westview Terrace. Mr. Hare stated that they are going to get the pond cleaned up and cleaned out. Mr. Taylor stated that he had met with the Patel Group and Council President regarding Raymond Street, to get a visual of exactly what it looked like as it was presented a month ago. Mr. Taylor explained that the maps on the screen were not good for him as he is a visual learner and needed to visit the site. Mr. Taylor stated that he got a real understanding of exactly what is happening on Raymond Street and the request. Mr. Taylor stated that he attended the Downtown Dover Partnership Safety Committee at the end of the month and that they will have the results of that. Mr. Taylor noted that a PowerPoint presentation will discuss the direction that they need to go. Mr. Taylor noted that he also attended the site visit at 235-239 West Loockerman Street to understand what was happening. Mr. Taylor stated that some bids have now come in for the building to be sold and some bids are on their way. Mr. Taylor stated that he attended the Police Chief Advisory Committee meeting, and it was very enlightening, just hearing feedback. Mr. Taylor noted that the feedback was good, letting them know that they are heading in the right direction and that a few changes here and there will be just fine. Mr. Taylor stated that he had attended multiple meetings in Woodbrook about the pond that is viewed to be unhealthy and the property owners in the area are very upset over it. Mr. Taylor noted that the area across the street from the pond has overgrowth that has blocked the waterways. Mr. Taylor stated that he would like to sit down with David S. Hugg, III, City Manager, or Sharon Duca, Assistant City Manager, and talk about the out-of-state ownership, the expectations of out-of-state owners, and their responsibilities. Mr. Taylor stated he attended the Riverwalk meeting and thanked Councilman Rocha, for an outstanding job bringing people together so that everyone could see the vision. Mr. Taylor noted that several meetings have referenced the electric rate, just like everyone else. Mr. Taylor stated that it is real and needs to be discussed. Mr. Taylor stated that he attended Councilman Rocha’s function at the church, and as usual it was excellent. Third District Mr. Neil stated that he had been working with City staff crafting an amendment for Chapter 66 which deals with land-lease communities. Mr. Neil stated that the result of that effort will be presented before Council soon. Mr. Neil stated that he had a fruitful conversation with our new Planning Director, Mary Ellen Gray. Mr. Neil stated that he had met with an official from the Housing Alliance concerning housing issues statewide, Police Night out, diversity barbecue for city staff, the Academy of Dover Charter ribbon cutting, the Capital School District kickoff, Habitat wall raising at 11 3rd South New Street, and the Persimmon Park Place back to school kickoff. Page 74

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 3 Item #9. Mr. Neil stated that he also met with officials from the Town Point White Oak Civic Association twice in the Mayor’s office over their concerns and problems that they have during NASCAR. Mr. Neil noted that he served on the committee for the 10th Anniversary of the library, which was held on September 10th, and that he introduced their guest author. Mr. Neil noted that he also dealt with numerous issues with constituents regarding bad landlords, electric rates, health issues, and Firefly, which begins on September 22nd. Ms. Arndt stated that she recently spoke with the Executive Director of the Murphy School regarding the purchase and use of a house in the Third District for transitional housing for up to four young adults, aged 18 to 23. Ms. Arndt explained that the Murphy School is a non-profit that provides residential group care for children without stable homes. She further explained that they have expanded to address the needs of children aging out of the foster care system by providing housing and transitional services for young adults. Ms. Arndt stated that she was contacted by a constituent who expressed concerns with the transitional housing program, regarding the fact that nearby homeowners had not been notified of the proposed sale and the proposed use. Ms. Arndt stated that she had requested the Murphy School to hold an open house at the property to allow neighbors to ask questions and to open the lines of communication between the school and the community. Ms. Arndt stated that no date had been set, but that she hopes to have this scheduled in the next two weeks. Ms. Arndt stated that last week, she toured Dover's parks and city-maintained open spaces with Parks and Recreation Director, Robin Eaton. Ms. Arndt thanked Mr. Eaton for taking the time to discuss opportunities and challenges with providing recreational spaces and programming. Ms. Arndt noted that she would like to have him on next month’s agenda to discuss how council can best support his department's mission. Ms. Arndt stated that two weeks ago, she also met with Planning Director, Mary Ellen Gray at her request to discuss planning issues and council priorities. Ms. Arndt stated that she shared her thoughts on potential actions to explore, such as evaluating vacant building fines, considering basing the fines on square footage, evaluating the requirement of proof of property insurance for buildings with multi- unit rentals, and exploring federal funding opportunities for energy efficiency upgrades, and electric vehicle infrastructure. Ms. Arndt noted that Ms. Gray has a tremendous amount of knowledge and experience and that she appreciates her joining Team Dover. Lastly, Ms. Arndt stated that she received multiple emails and calls regarding electric rates and will be speaking to the Wesley United Methodist pastor tomorrow. Ms. Arndt stated that the pastor contacted her to discuss what she is hearing about financial struggles in the community, and how to incentivize landlords to install energy efficiency, upgrades to rental properties to help lower costs. Fourth District Mr. Anderson stated that he attended several events, but one in particular that he could not go to but heard great things about was the 302 event. Mr. Anderson thanked the council members who were involved with this event, that helped several constituents with school supplies, et cetera. Mr. Anderson noted that he would have loved to attend but had reserve duty. Mr. Anderson stated that he had the opportunity to engage with the Mosaic and attended all three charettes in August. Mr. Anderson noted that there are a lot of exciting things going on, that they will have the opportunity to weigh in on in Page 75

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 4 Item #9. the future. Mr. Anderson explained that there is a meeting coming up Friday, to help draft legislation that council will get to see by the end of October and that is the goal. Mr. Anderson thanked Mr. Hugg and Ms. Mary Ellen Gray for taking time and meeting with him multiple times. Mr. Anderson noted that part of the product is on the agenda tonight. Mr. Anderson also thanked the staff for the work that they are doing for the city. Mr. Anderson stated that the constituent meetings during the monthly office hours, have been successful in his view and will restart in October. Mr. Anderson stated that this month, he is going to be in the field meeting with constituents who have certain concerns regarding the Solid Rock Community Center. He stated that they had one meeting this month and will have another one coming up as well which is the regular neighborhood watch meetings that they also attend in the district. Mr. Anderson stated that one good thing was compiling some results of a walkthrough by a committee led by Chairman and Councilman Taylor in the Downtown Partnership Safety committee. Mr. Anderson stated that he was pleased to be part of that and that Council will see some results from that later in the month or next month. Mr. Anderson thanked the Police Civilian Advisory Committee, they had some good discussions when it came to loitering and other issues, which he believes will result in legislation that will be on the Safety, Advisory, and Transportation Committee’s agenda soon. Mr. Anderson stated that Delaware State University (DSU) has some very interesting things that they are doing downtown and that they did a presentation today at the Economic Development Committee Meeting. Mr. Anderson explained that DSU is going to have a meeting for the community Thursday, which he plans to attend, that will address the Schwartz Center. Mr. Anderson stated that he is very grateful that DSU is going around the community and having community meetings for their estate development and their downtown plan. Mr. Sudler reviewed Attachment #1 entitled Council-President/District 4 Report. At-Large Mr. Boggerty stated that he attended a stellar Veterans Program Recognition and feeding the hungry, which was organized by none other than Faye White. Mr. Boggerty stated that Ms. White recognized many of our leaders and that most of all, we were able to feed veterans and he appreciates that. Mr. Boggerty stated that he also toured the 235-239 West Loockerman building, he went inside the building to make decisions, and analyze to see exactly which way we were going to go. Mr. Boggerty noted that it is still pending based on some information, but we were able to do that. Mr. Boggerty also attended and hosted a few of the Music in the Park this year and he congratulated Chairwoman Arndt, Parks, Recreation, and Community Enhancement, and the Parks and Recreation staff for a stellar Music in the Art program. Mr. Boggerty noted that he is looking forward to an even bigger event next year. Mr. Boggerty stated that he attended the River Walk meeting, which was a very educational, exploratory meeting and he learned a lot about the land and the potential of the river walk. Mr. Boggerty commended David S. Hugg, III, City Manager, Sharon Duca, Assistant City Manager, and the staff in response to a concern that he had regarding the frequent dumping of bulk trash on a corner of New Street and Division Street. Mr. Boggerty explained that roughly every month somebody comes and dumps an exorbitant amount of bulk trash, and that code enforcement is addressing that issue. Mr. Boggerty thanked them for their prompt response and for educating him on the matter. Page 76

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 5 Item #9. Mr. Boggerty noted that today, he had met with Mary Ellen Gray, City Planner, shared ideas, and welcomed her to our team. Mr. Boggerty stated that the city is blessed to have her and her vision. Mr. Boggerty stated that he attended the meeting with the Police Chief Advisory Council. Also, Mr. Boggerty stated that today he was able to meet with one of the owners of a business downtown who had concerns about the electric rates. Mr. Boggerty explained that he had a sit-down meeting to educate the owners on what happened and why they had to do what they had to do. Mr. Boggerty followed up this meeting, by meeting with David S. Hugg, III, City Manager, and Mayor Christiansen to discuss it, which gave him further education. Mr. Boggerty also thanked Rachel Engle, Assistant City Clerk, and the Clerk’s Office, who is working on something that will be announced soon as well. Mr. Boggerty addressed the City of Dover residents, stating that Council hears them, that they are going to do their best, not overpromise but look at what they can do to ease some of these electric pains. Mr. Boggerty stated that it will not happen tomorrow, but they are being heard. Mayor Christiansen Mayor Christiansen reviewed Attachment #2 – Mayor’s Report Ms. Arndt moved for adjournment of the Parks, Recreation, and Community Enhancement Committee, hearing no objection, the meeting adjourned at 6:36 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Sudler, and unanimously carried. Resolution Application for Drinking Water Matching Planning Grant (Jason Lyon, Director of Water Wastewater) Mr. Jason Lyon, Director of Water Wastewater, reviewed the background and analysis regarding Resolution NO. 2022-07 Application for Drinking Water Matching Planning Grant. Staff recommended adopting the Resolution as submitted, so that staff may complete the application for a Water Matching Planning Grant. Mr. Neil moved to recommend adopting the Resolution as submitted so staff may complete the application for a Water Matching Planning Grant, as recommended by staff. The motion was seconded by Mr. Hare and unanimously carried. Mr. Rocha moved for adjournment of the Utility Committee, hearing no objection, the meeting adjourned at 6:40 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Page 77

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 6 Item #9. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare, and unanimously carried. History of Controller/Treasurer Position (Mayor Robin R. Christiansen) Mayor Christiansen stated that in 1983 when he was elected to council, he was mentored by two of our Councilmen, Bob Tudor, and Francis Weyandt, who before he was sworn into office showed him the financials for the two years before his election, and the upcoming city budget. Mayor Christiansen stated that when he was sworn in, he knew the budget backward and forward. Mayor Christiansen stated that the reason they tutored him on it was that, they had their suspicions that the true numbers, facts, and figures that were required for the council to do their job with authority, were being cooked. Mayor Christiansen explained that at that time, the City Manager, would not allow any of the city staff to speak with members of Council. Mayor Christiansen stated that one day Councilman Lyon, who was the Chairman of the Legislative, Finance, and Administration Committee, finally got fed up and threw his budget book during a budget hearing. Mayor Christiansen stated that Councilman Lyon said, he would get to the bottom of what was transpiring between the Finance Director and the City Manager, and why city employees were not allowed to speak to members of Council. Mayor Christiansen explained that after doing a little bit of research and finally pinning the current Treasurer at that time down, they found that he was not allowed to talk to Council, and he had been given strict orders. Mayor Christiansen further explained that the books indeed did not reflect the revenues that were available on a month-to-month basis. Mayor Christiansen stated that the budget had hidden projects in there, that were not identified on the proper lines, that they were supposed to be on. Mayor Christiansen stated to him it resembled malfeasance in office, however, the Council chose not to go in the direction of allowing that person to exercise their options at that time. Mayor Christiansen stated that a Charter change was made, presented by Councilman Lyon, and seconded by Councilman Tudor. Mayor Christiansen stated that Councilman Shevock, and Mayor Richter, who was a member of the council were also present. Mayor Christiansen stated that it was unanimously put through the Council that henceforth via a charter change, the Finance Director Controller/Treasurer would report directly to the Council, an arrangement that has worked well over the years. Mayor Christiansen explained that it guaranteed that Council, whose job, is on a daily basis, well, on the times they have their meetings, is to legislate and finance the projects that are brought forward by the City Manager and the city staff. Mayor Christiansen noted that the policy of Department Heads not being allowed to communicate directly with members of Council suddenly disappeared. Mayor Christiansen stated that he believes that today, they have transparency that they were unable to have until our founding fathers decided to change it. Mr. Hugg, City Manager stated for the record, Council may talk to any of the city employees anytime they want. Mr. Hugg stated that they have a team in Dover, that the team works very closely together, and that he trusts all of them. Review of the Special Events and Permit Process (David S. Hugg, III, City Manager) The current process the city uses was adopted back in July 2021, it was an attempt to bring together, 20 or more individual processes that people would have to go through, from the Police to Parks and Recreation, to Public Works, and consolidate it all into one document. Mr. Hugg noted that the Page 78

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 7 Item #9. problem with that is this one application is thirty-one pages long and that if you were to sit down and start trying to read it if you were not familiar with all the things that go on in city government, it might be somewhat scary. Mr. Hugg stated that it is a consolidated application, it does have a very big checklist on page three, and that if you go through the checklist, half of it may not pertain to your event. Mr. Hugg stated that it does include about nine levels of approval, which is probably too many but each Department Head that has a responsibility has an obligation to review and comment, including the City Manager. Mr. Hugg noted that so while it may seem somewhat excessive, it does serve a good purpose. Mr. Hugg stated that they had about 227 events last fiscal year and that includes projects that went through Parks and Recreation as well as downstairs. Mr. Hugg noted that Nikki Arnold is the point person for the special applications. Mr. Hugg stated that Ms. Arnold said that not many people complain about the application once she sits down with them and shows them what they must fill out. Mr. Hugg noted the application covers everything from trash cans to fireworks, campgrounds, and open burning, and that it is a complex process. Mr. Hugg noted that one issue Councilman Anderson expressed concern with the application, is the permit process, which only applies to public property except where a private property requires the assistance or the resources of one of our agencies. Mr. Hugg stated if a church picnic is in the parking lot of the church, and it does not need, for example, a police officer or trash cans from the city, this process is not required. Mr. Hugg referenced Ordinance #2020-05 Amending Chapter 22 - Buildings and Building Regulations, Art IX – Lodging houses, and Art X - Rental Dwellings, which includes a provision that says you cannot use a short-term rental, like on private property, for weddings, graduation parties and a whole list of things unless you have a permit. Mr. Hugg admitted that he wrote those words, but he never really thought about the fact that they may be inconsistent with some of the private property rights. Mr. Hugg explained that the reason they are there, as you probably all have experienced, is somebody rents a great big party house, invites 25 people down for the weekend, they eat, drink, make a lot of noise and disrupt the neighborhood, particularly where the Airbnb or the short-term rental might be in an established neighborhood. Mr. Hugg noted that is the rationale for why they created the ordinance. Mr. Hugg stated that recognizing that private events can raise problems for neighbors with noise, trash, and parking because often you see activities going on at the end of a cul-de-sac and there are 25 cars parked in the cul-de-sac every which way direction. Mr. Hugg stated that a public permit is not required, but it does create problems for Police and Fire. Mr. Hugg stated that there is a fee, but not everybody pays the fee. Mr. Hugg noted that it is because in many cases, even though we asked for the permit application 30 days in advance, we might get it 30 minutes in advance, then we try to get everything processed, but they are not diligent about getting the 25 dollars. Mr. Hugg noted that it is not a big revenue producer. Mr. Rocha noted that he paid for his special event permit. Mr. Hugg stated that it is included in the permit, but the City of Dover does not regulate public health, alcoholic beverages, or state-maintained roads. Mr. Hugg explained that the applicant must go to Page 79

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 8 Item #9. another state or county agency to get approval. Mr. Hugg noted that we give them that guidance but more times than not, we find out that somebody is about to serve food and they do not have the proper public health requirement. Mr. Hugg stated that if Council decides to revisit the application, they need to work towards improving that coordination. Mr. Hugg stated that for the safety of the public and the city, they do require a Certificate of Insurance which is confirmed by Mr. Jeff Dill in the City Manager’s Office. Mr. Hugg explained that sometimes it is a stumbling block for folks who want to have a neighborhood party but have never really been through the process. Mr. Anderson stated that he felt Mr. Hugg helped clear up a few things, where there was a little bit of confusion that some people had with what was required for private property versus public. Mr. Anderson requested that the application be made easier to find on the city website. Mr. Rocha stated that he had an event on private property and it was his first time going through the special event permit process but when he got through it, it was more of a benefit than a headache. Mr. Rocha noted that you yourself must figure out how to navigate the thirty-one pages, but Ms. Arnold walked him through some things and Ms. Kay Sass helped him out in some areas. Mr. Rocha noted that there were things that he did not realize were being offered and that he ended up needing them, like the trash cans and barrels to block the street and stuff like that. Mr. Rocha requested to make the application more automated down the road, which might speed up the process. Mr. Rocha stated that he submitted his application thirty days prior as requested and it took thirty days for the approval to get back to him. Mr. Rocha noted that last-minute requests make us jump through hoops as a city and that people take them for granted. Mr. Rocha stated that our city needs the time to circulate the application through all of the channels and come back and forth with questions and documents, such as the insurance writers and things of that nature but he does commend Ms. Arnold and the department. Mr. Taylor asked what the process for a popup business is, for example, October Fest or a popup cigar bar. Responding to Mr. Taylor, Mr. Hugg stated that it could be a two-part process. Mr. Hugg continued that the actual popup business would be covered under the business license provisions, which go through the Planning and Inspections Department. Mr. Hugg stated that whether that would constitute a special event or not, could be a question. Mr. Hugg stated that somebody could use a storefront for a few days for retail use, or business use. Mr. Hugg stated that the only requirements are through the business license process and that they did not trigger this kind of activity because they were not using city resources to facilitate a public event. Mr. Hugg noted that they were operating as a business. Mr. Neil stated that any event, that is on private property that affects the neighbors, affects the city. Mr. Neil noted that it is a privilege and not something that is an automatic given. Mr. Neil stated that they had people in the East Lake area, who want to have weddings, but there is no parking, and it becomes a very difficult situation for the people who are living around it. Mr. Neil stated that he believes there absolutely must be the regulation, it has to be on time, and if they do something that is not on time, they should be fined so that they understand that it is not just, we are going to pass it over and you got away with it because it does affect the neighbors. Page 80

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 9 Item #9. Mr. Neil noted in his area there is a problem outside of city limits called “Afterfly” that drives the neighbors crazy and is a private business. Mr. Neil stated that he and Commissioner Angel have been fighting it. Mr. Neil stated that if someone does not have insurance to protect what is happening, they should not be able to have the event. Mr. Neil stated that usually, you can get event insurance and that the city should require a Certificate of Insurance by a certain date because if the event is held and there is a problem, there is no way for the city to get the money back. Mr. Neil stated it would hurt the city as well as everybody who lives in that area. Responding to Ms. Arndt, Mr. Hugg confirmed the $25 fee is a processing fee, which is why we do not sometimes get that concerned about it. Mr. Hugg noted that if there are other costs, for example, an extra duty police force, then it is charged separately. Mr. Hugg explained that it would be recorded in the document and that there is a box on the police services paper that provides paying for extra duty. Responding to Ms. Arndt, Mr. Hugg stated that the city staff’s time facilitating the event, trash cans, and collecting trash after the event, do not have a fee and that it is a courtesy to the city residents. Mr. Hugg stated that we make facilities and equipment available when we can and that it does give us a little opportunity to talk to them about not blocking the street with their cars and all that kind of stuff. Ms. Arndt stated that when she and Councilman Boggerty had an event at Williams Park, the amount of city staff that was needed to help facilitate that event, they were at the event all day, and even they were after the event cleaning up. Ms. Arndt explained the amount of time, effort, and overtime if they continued their regular duties is the reason that she felt that a $25 fee is probably woefully inadequate for what we are providing. Ms. Arndt suggested looking at the fee and determining whether it should be increased, reevaluated, or maybe pay for the services that you need prior to the event. Responding to Mr. Boggerty, Mr. Hugg stated regarding the area behind the old post office, if it is a city-sponsored, city-operated event that there is no charge for the special event application. Mr. Hugg explained that if a constituent wanted to use the property, then that is something the city would need to investigate. Mr. Anderson stated that if someone wanted to use the city park for an event, there are fees that are separate from the special event permit. Proposed Ordinance #2022-09 - Amending Chapter 114 –Vegetation, Article II-Weeds, Section 114- 34 - Fines and Appendix F - Fees and Fines Responding to Mr. Hare, Mr. Hugg confirmed that Proposed Ordinances #2022-09 and #2022-13 are in the packet that Council reviewed. Mr. Hare moved to recommend approval of Ordinance #2022-09 for First Reading on September 26, 2022, Regular City Council Meeting, as recommended by staff. The motion was seconded by Mr. Contant and unanimously carried. Mr. Hare moved to recommend approval of Ordinance #2022-13 for First Reading on September 26, 2022, Regular City Council Meeting, as recommended by staff. The motion was seconded by Mr. Rocha and unanimously carried. Page 81

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 13, 2022 PAGE 10 Item #9. Mr. Contant moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 7:09 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection, the meeting adjourned at 7:10 p.m. Roy Sudler, Jr. Council President RS/re S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\TEMPLATES\COUNCIL COMMITTEE OF THE WHOLE TEMPLATE.docx Attachments Attachment #1 - Council-President/District 4 Report. Attachment #2 - Mayor’s Report Page 82

City of Dover PRELIMINARY 4th Quarter FY22 Capital Investment Plan and Project Status Report As of June 30, 2022 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project, and once individual projects are identified and estimated, they are created using an allocation of the overall budgeted amount. Community Total Current Year Budget Funding Sources General Transportation Water Wastewater Electric CIP Budget Balance $ 4,297,400 $ 113,100 $ 123,400 $ 660,700 $ 5,374,800 $ 10,569,400 General Billings for Reimbursement of Expense - - - - 650,000 650,000 State Grants 1,088,800 - 370,000 - 72,100 1,530,900 Police Grants 23,800 - 23,800 Library County Grant - - - - - - Budget Bond/Bank Proceeds - - - - - - Federal Appropriation - - - - 5,000,000 State Community Transportation Funds - 634,300 - - - 634,300 State Loan Fund - Wastewater - - - - - - Transfer from Electric - - - - 2,359,000 2,359,000 Transfer from WW Impact Fee Reserve - - - 44,100 - 44,100 Transfer from Water Impact Fee Reserve - - 707,700 - - 707,700 Transfer from Water/Wastewater Oper. Fund - - 861,400 799,200 - 1,660,600 Transfer from General Fund 2,129,100 - - - - 2,129,100 Transfer from Lodging Tax 275,000 - - - - 275,000 Transfer from Depreciation Reserve - - - - 9,000,000 9,000,000 Transfer from Future Capacity Reserves - - - - 2,000,000 2,000,000 Miscellaneous Receipts 274,900 - - - - 274,900 Interest Income - - 50,000 10,000 85,500 145,500 Total Funding Sources $ 8,089,000 $ 747,400 $ 2,112,500 $ 1,514,000 $ 24,541,400 $ 32,004,300 1 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - GENERAL FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status Planning PW2102 IPLAN Touch Screen Tablets $ - $ 500 $ 458 $ 42 Complete Total Planning $ - $ 500 $ 458 $ 42 Fire Department --- Annual Contribution for Engine 5 $ 77,700 $ 77,700 $ 77,672 $ 77,700 $ 77,700 $ 77,672 $ 28 --- Annual Contribution for Squad #1 83,400 83,400 83,347 83,400 83,400 83,347 53 --- Annual Contribution for Engine 2 89,200 8,700 - 89,200 8,700 - 8,700 Was not received by 6/30/22 Total Fire Department $ 250,300 $ 169,800 $ 161,019 $ 250,300 $ 169,800 $ 161,019 $ 8,781 Code Enforcement --- MISC AUTOMOBILES $ 50,300 $ - $ - $ - Taken out of budget Total Code Enforcement $ 50,300 $ - $ - $ - Inspections --- Misc Automobiles $ 25,100 $ 47,700 $ 22,578 $ 25,122 Vehicle #022 received Total - Inspections $ 25,100 $ 47,700 $ 22,578 $ 25,122 Police Received 2 vans & 2 K-9 units, Durango order was cancelled & --- Misc Automobiles $ 439,200 $ 607,600 $ 113,792 $ 493,808 replaced with Tahoes on order. PD2103 PD Cooling Station Tower & Pump Replacement $ 319,300 $ 226,400 $ 226,384 - 16,900 16,892 8 Complete PD2201 Police Officer Body Worn Cameras & Tasers 64,800 - - 64,800 - - - Moved to Grant Fund PD2202 Uninterrupted Power Source (UPS) Station Back-Up 22,000 22,000 22,000 22,000 22,000 22,000 - Complete PD2203 PD Range Area Asbestos Removal 64,800 26,000 25,590 - 26,000 25,590 410 Complete Total Police $ 470,900 $ 274,400 $ 273,974 $ 526,000 $ 672,500 $ 178,274 $ 494,226 Streets In Progress (dealer not accepting --- Misc Automobiles $ 156,000 $ 156,000 $ - $ 156,000 orders for 1 year) ST2108 Vehicle #316 Brake Repairs $ 36,000 $ 25,300 $ 24,722 - 9,000 8,502 498 Complete In Progress; reclassified 2 invoices to ST2003 Meeting House Branch Improvement-Construction 1,100,000 1,075,300 201,457 - 857,400 (810) 858,210 Engineering ST2003 Meeting House Branch Improvement-Engineering 15,600 15,600 13,125 - 15,600 13,125 2,475 In Progress Awaiting detailed specifications from ST2007 Operations Yard Relocation and Imp. 445,000 360,000 115,306 - 118,200 12,012 106,188 manufacturer to bid out project ST2101 FY21 Street, Concrete and Alley Program 936,000 1,508,900 694,336 - 1,508,900 694,336 814,564 Awaiting invoices ST2104 Silver Lake Dam Repairs 51,700 - - - - - - Converted to Stormwater project Conducting N. Bradford Street Study - ST2201 FY22 Street, Concrete and Alley Program 1,168,000 350,000 - 350,000 350,000 - 350,000 Tree Impact ST2202 William Street Emergency Road Repair 19,500 19,500 19,500 - 19,500 19,500 - Complete Total Streets $ 5,699,800 $ 4,346,600 $ 1,936,338 $ 506,000 $ 3,034,600 $ 746,666 $ 2,287,934 Sanitation Ordered replacements for #442 & --- Trucks $ 166,200 $ 660,000 $ - $ 660,000 #446; awaiting delivery Total Sanitation $ 166,200 $ 660,000 $ - $ 660,000 Grounds Received mower #573 and tractor --- Misc Equipment $ 125,000 $ 125,400 $ 56,086 $ 69,314 #571 w/mower Total Grounds $ 125,000 $ 125,400 $ 56,086 $ 69,314 101 2 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - GENERAL FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status Stormwater --- Trucks $ - $ 212,300 $ 212,250 $ 50 Replacement Sweeper #356 received --- Misc Equipment 650,200 667,500 - 667,500 Ordered; awaiting delivery ST2004 Mirror Lake Drainage Basin Improvement $ 425,000 $ 75,000 $ 31,280 - 55,600 17,680 37,920 Design Complete ST2005 East Lake Garden Drainage Basin Improvement 580,000 580,000 37,825 - 62,200 20,025 42,175 95% Design Complete ST2006 West Street Flooding Imp. - Feasability Study 14,000 26,300 11,500 - 12,300 9,775 2,525 Complete ST2009 Persimmon Park Place Drainage Study 63,000 63,100 61,462 - 23,700 22,112 1,588 95% Design Complete SW2102 Stormwater Division Barn Door Replacement 20,000 34,800 34,098 - 34,500 33,859 641 Complete SW2105 West Street Flooding Imp - Constr. Design 660,000 660,000 - - 60,000 - 60,000 Not Started SW2201 Miscellaneous Emergency Storm Sewer Repairs 82,000 176,000 175,910 82,000 176,000 175,910 90 Complete; processing final invoice SW2103/SW2202 Silver Lake Dam Repairs 301,700 375,000 63,482 100,000 63,500 63,482 18 Complete SW2203/2104 Persimmon Park Place Basin Improvements 900,000 1,200,000 - 1,200,000 - - - Not Started SW2204 East Lake Garden Drainage Basin Improvement 500,000 500,000 - 500,000 500,000 - 500,000 Not Started Proposal submitted to Council SW2205 Water Street Flooding Improvements 14,000 39,000 - 14,000 39,000 - 39,000 Committee of the Whole 6/28/22 In progress; $25,000 brought in from Operating Funds and $21,759 from a SW2206 MS4 Inventory/Inspection & Green Technology 43,600 46,800 31,119 - 46,800 31,119 15,681 State Grant Total Stormwater $ 3,603,300 $ 3,776,000 $ 446,676 $ 2,546,200 $ 1,953,400 $ 586,212 $ 1,367,188 Facilities Management FC2001 - MNT City Hall HVAC Replacement $ 852,000 $ 852,000 $ 85,200 $ - $ 852,000 $ 85,200 $ 766,800 Waiting on Materials Total Facilities Management $ 852,000 $ 852,000 $ 85,200 $ - $ 852,000 $ 85,200 $ 766,800 Public Works Engineering --- Trucks $ - $ 25,000 $ 24,919 $ 81 Vehicle #420 received PW2101 IPLAN Touch Screen Tablets - 300 230 70 Complete Total Engineering $ - $ 25,300 $ 25,149 $ 151 Library LB2201 HVAC Controller $ 25,000 $ 25,000 $ - $ 25,000 $ 25,000 $ - $ 25,000 Not started Total Library $ 25,000 $ 25,000 $ - $ 25,000 $ 25,000 $ - $ 25,000 Parks & Recreation PR1701 Dover Park - Master Plan $ 265,000 $ 591,200 $ 156,674 $ - $ 5,900 $ 5,858 $ 43 Complete PR1800 Park and Playground Improvement Program 79,100 136,600 18,602 - 3,300 3,280 20 Still waiting on Kayak launch PR1900 Park Maintenance Facility 260,000 295,500 295,671 - 4,700 4,616 84 Complete PR2002 5 Park Projects Design 195,000 256,600 256,639 - 64,300 54,918 9,382 In progress PR2100 Dover Park Improvements - Splash Pad & New Bldg 690,000 1,000,000 1,150 690,000 1,200 1,150 50 City Planning department reviewing Park slide and half of picnic tables PR2200 Park and Playground Improvement Program 66,000 62,700 8,901 66,000 62,700 8,901 53,799 received; waiting for quote on tube. Total Parks & Recreation $ 1,775,100 $ 2,487,600 $ 875,694 $ 756,000 $ 142,100 $ 78,723 $ 63,377 Procurement/Inventory CS2001 Warehouse Improvements-HVAC Replacement $ 390,000 $ 297,000 $ 297,000 $ - $ 267,300 $ 267,300 $ - Complete CS2101 Warehouse Improvements-Windows Replacement 25,000 28,000 31,004 - 29,300 29,212 88 Complete Total Procurement/Inventory $ 415,000 $ 325,000 $ 328,004 $ - $ 296,600 $ 296,512 $ 88 Information Technology IT2100/2200 Server Lifecycle $ 57,300 $ 52,500 $ 52,553 $ 5,000 $ 52,500 $ 52,553 $ (53) Complete Not received by 6/30 due to supply IT2101/2201 Network Infrastructure 21,600 21,600 13,992 21,600 21,600 13,992 7,608 chain issues IT2202 Hybrid Council Meeting Solution 10,000 10,000 9,607 10,000 10,000 9,607 393 Complete Total Information Technology $ 88,900 $ 84,100 $ 76,152 $ 36,600 $ 84,100 $ 76,152 $ 7,948 TOTAL GENERAL FUND $ 13,180,300 $ 12,340,500 $ 4,183,057 $ 5,012,700 $ 8,089,000 $ 2,313,027 $ 5,775,973 101 3 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - COMMUNITY TRANSPORTATION FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status Community Transportation - 203-12-99 CT2062 Paving Project - Fairview Ave/Lakewood Place & Downtown $ 248,900 $ 265,200 $ 220,531 $ 182,500 $ 182,500 $ 137,815 $ 44,685 Complete CT2064 Paving Project - Edgehill Alley 104,800 104,800 27,812 104,800 104,800 27,812 76,988 Complete CT2151 Street Improvements - W Water, Turnberry Drive 254,700 238,500 149,942 238,500 238,500 149,942 88,558 Complete CT2205 Signs Project - Heatherfield (Stoney Drive) 3,800 3,800 3,722 3,800 3,800 3,722 79 Complete CT2229 Paving Project - Walter Fox Post 2 - Parking lot 201,700 201,700 201,684 201,700 201,700 201,684 16 Complete CTXXXX Unapplied CT Projects (placeholder) 64,500 16,100 - 64,500 16,100 - 16,100 TOTAL COMMUNITY TRANSPORTATION FUND $ 2,257,300 $ 830,100 $ 2,046,834 $ 795,800 $ 747,400 $ 520,975 $ 226,425 203 4 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - WATER FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status Water Engineering WD2102 IPLAN Touch Screen Tablets $ 20,400 $ 1,100 $ 1,043 $ - $ 200 $ 114 $ 86 Complete Water --- TRUCKS 205,800 205,800 180,504 25,296 Received excavator and backhoe WD2206 EOS Arrow Gold Real Time Kinematics Equip. 6,000 6,000 5,931 6,000 6,000 5,931 69 Complete WD2101 Wellhead Redevelopment Program 140,000 198,600 198,600 - 16,100 16,123 (23) Complete WD2103 General Foods Tank Maintenance 583,700 642,100 583,615 - 58,200 - 58,200 Complete WD2201 Wellhead Redevelopment Program 429,000 131,200 131,178 129,000 131,200 131,178 22 Complete Proposals to be heard at CCW on WD2205 Future Well Installation 1,415,400 1,415,400 47,815 707,700 707,700 47,815 659,885 July 26, 2022 WQ2101 FY21 Water Quality Improvements 5,525,300 638,000 604,339 - 136,300 102,610 33,690 Bid opening on July 5, 2022 WQ2201 FY22 Water Quality Improvements 595,500 579,900 - 595,500 579,900 - 579,900 Not started WQ2202 Miscellaneous Emergency Water Repair 85,000 91,700 83,604 85,000 91,700 83,604 8,096 Complete Water Treatment Plant Van received. Generator ordered; --- TRUCKS 177,300 179,200 27,490 151,710 awaiting delivery WD1609 200 106 94 Complete; corrected accrual TOTAL WATER FUND $ 8,800,300 $ 3,704,000 $ 1,656,124 $ 1,906,300 $ 2,112,500 $ 595,474 $ 1,517,026 401 5 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - WASTEWATER FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status Wastewater Engineering WW2106 IPLAN Touch Screen Tablets $ 14,000 $ 14,200 $ 1,043 $ - $ 200 $ 114 $ 86 Complete Wastewater --- TRUCKS 196,200 205,200 62,449 142,751 Rec'd V#664 EOS Arrow Gold Real Time Kinematics WW2206 Equip. 6,000 6,000 5,931 6,000 6,000 5,931 69 Complete WW1906 Meeting House Branch Sewer Replacement 250,000 213,100 192,220 - 40,100 19,222 20,878 Complete Puncheon Run Pump Station Imp (Grit WW2003 Removal) 643,000 792,800 780,100 - 12,700 - 12,700 Complete WW2101 FY21 Inflow/Infiltration Removal 800,000 625,800 467,213 - 625,800 467,213 158,587 95% Complete WW2103 College Road Pump Station Replacement 655,000 2,600 2,250 - 2,600 2,250 350 Complete Work complete by consultant, remaining WW2105/WW2203 Turnberry Pump Station Replacement 677,000 44,400 18,344 43,000 44,400 18,344 26,056 funds to be used during bid phase Closed - work was paid for out of FY21 WW2201 FY22 Inflow/Infiltration Removal 419,000 233,700 - 419,000 233,700 - 233,700 project surplus WW2202 Misc. Emergency Sanitary Sewer Repairs 155,000 214,000 203,164 155,000 214,000 203,164 10,836 Complete WW2204 Heatherfield Pump Station Replacement 675,000 12,000 7,539 12,000 12,000 7,539 4,461 Complete WW2207 Persimmon Apartment Pump Station 117,300 117,300 117,257 - 117,300 117,257 43 Complete TOTAL WASTEWATER FUND $ 4,411,300 $ 2,275,900 $ 1,795,062 $ 831,200 $ 1,514,000 $ 903,484 $ 610,516 403 6 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - ELECTRIC FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status Engineering --- MISC AUTOMOBILES $ 28,500 $ 27,400 $ 27,396 $ 4 Vehicle #701 EE2113 ArcFM Migration to Elec. Util. Network $ 160,000 $ 160,000 $ 153,931 - 97,000 90,931 6,069 Ongoing EE2114 IPLAN Touch Screen Tablets 20,400 4,300 4,174 - 500 458 42 Complete/Purchased EE2202 SCADA Master Hardware Replacement 550,000 550,000 138,438 550,000 550,000 138,438 411,563 Ongoing EE2208 UPS Batteries 6,800 7,200 7,150 6,800 7,200 7,150 50 Complete EE2209 FLIR Camera 15,000 13,500 13,433 15,000 13,500 13,433 67 Complete/Purchased EE2212 Small Cell Wireless Improvements 150,000 - - 30,000 - - - Permitting and bidding in progress EE2216 Substation Transformer Oxidation In 100,000 91,200 91,171 100,000 91,200 91,171 29 Complete EE2108 LED Lighting Conversion Phase 1 1,025,000 872,900 872,805 - 304,100 304,043 57 Complete EE2211 LED Lighting Conversion Phase 2 2,575,000 190,200 190,139 175,000 190,200 190,139 61 12% Complete EE2005 College Road Consolidation 110,000 12,500 11,202 - 12,500 11,202 1,298 Complete EE2213 Transmission Line Maintenance 250,000 78,000 39,820 50,000 78,000 39,820 38,180 Air Spoilers not received as of 6/30/22 EE2016 Garrison Oak Tech Park Substation 750,000 749,700 189,894 - 599,100 39,273 559,827 Ongoing EE2215 Garrison Oak Tech Park Substation 7,000,000 7,000,000 178,074 7,000,000 7,000,000 178,074 6,821,926 Will start after design is complete EE2021 Route 8 & 15 Pole Design 49,500 49,500 46,943 - 24,400 24,323 77 Complete EE2106 Capitol Green Secondary 33,000 25,400 25,371 - 1,800 1,732 68 Complete EE2110 Division St Overhead Rebuild 85,000 73,900 73,878 - 2,300 2,269 31 Complete EE2204 Bacon Avenue & Buckson Dr 160,000 160,000 - 160,000 160,000 - 160,000 On hold; to be carried forward EE2205 Kentwood Trailer Park Overhead 73,000 - - 73,000 - - - Cancelled EE2206 Bay Road 750 Underground 50,000 - - 50,000 - - - On hold EE2207 Poplar Lane 21,000 - - 21,000 - - - Cancelled EE2214 Townsend Boulevard 203,000 113,000 112,987 203,000 113,000 112,987 13 Complete EE2218 Back Up Feed for U.S. Corrugated 250,000 250,000 248,994 250,000 250,000 248,994 1,006 Complete EE2219 McKee Switchyard Reconfiguration 240,000 187,000 - 240,000 187,000 - 187,000 To be carried forward EE2223 Rte 8 Steel Pole - SABRE 40,000 40,000 38,487 - 40,000 38,487 1,513 Complete EE2224 Dover Downs Breaker Rebuild 20,000 13,500 12,100 - 13,500 12,100 1,400 Complete TD2213 College Road Commissioning 25,000 37,200 37,131 - 37,200 37,131 69 Complete Total Engineering $ 14,541,700 $ 10,750,500 $ 4,067,538 $ 8,952,300 $ 9,799,900 $ 1,609,552 $ 8,190,348 Electric Generation Completed and operationally tested EG2105 Van Sant Exciter Replacement $ 175,000 $ 178,600 $ 178,547 $ - $ 119,600 $ 119,514 $ 86 satisfactorily. EG2102 Plant Decommissioning FY21 1,000,000 990,900 187,740 - 990,900 187,740 803,160 Closed. Funds trf to EG2203 EG2104 McKee Run Unit 3 Aux. Sys. Components 60,000 43,100 41,289 - 28,200 26,373 1,827 Complete Trailer received and set in place. Still need to complete reconditioning inside EG2201 Van Sant Office Trailer 70,000 70,000 21,258 70,000 70,000 21,258 48,742 office space and establishing utilities. Completed. Operationally tested and EG2202 VanSant Turbine Shell Crack/Casing Rep. 900,000 934,400 934,322 - 934,400 934,322 78 capacity test completed satisfactorily. In progress; address items as requested by The City of Dover, The Energy Authority and environmental EG2203 Plant Decommissioning FY22 9,000,000 8,100,000 100,096 9,000,000 8,100,000 100,096 7,999,904 contractors. Total Electric Generation $ 11,205,000 $ 10,317,000 $ 1,463,252 $ 9,070,000 $ 10,243,100 $ 1,389,303 $ 8,853,797 411 7 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - ELECTRIC FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status T&D --- AUTOMOBILES $ 28,200 $ 36,600 $ - $ 36,600 --- TRUCKS - 415,400 - 415,400 --- MISC EQUIPMENT 132,600 128,900 128,897 3 Received Backhoe #733 EE2220 Emergency Component Replacement $60,000 193,100 193,046 60,000 193,100 193,046 54 Using as needed UG Transformers locations as follows: EE2222 New Developments 360,000 100 - 360,000 100 - 100 TD2110 DAFB Welch Elementary 23,500 21,500 21,410 - 21,500 21,410 90 Material Allocated TD2114 US Corrugated 115,600 97,200 97,112 - 97,200 97,112 88 Complete TD2115 Eden Hill Phase 2 13,600 12,900 12,889 - 12,900 12,889 11 Material Released TD2122 Verona Woods Phase 2 5,800 5,800 5,786 - 5,800 5,786 14 Complete TD2123 Patriot Village Phase 2 7,400 7,400 7,359 - 7,400 7,359 41 Complete TD2124 Rosemary Lane 26,600 26,600 26,528 - 26,600 26,528 72 Complete TD2202 Dover Middle Schools 66,900 60,100 60,041 - 60,100 60,041 59 Complete TD2207 Comcast Leaking Transformer 8,400 8,400 8,355 - 8,400 8,355 45 Complete TD2208 Tommy's Express Carwash 23,600 13,500 13,459 - 13,500 13,459 41 Complete TD2209 Dover Downs Shower 3,200 2,700 2,666 - 2,700 2,666 34 Complete TD2210 Verona Woods Phase 3/4 23,500 20,400 20,365 - 20,400 20,365 35 50% Complete TD2211 Hancock-Hopkins Avenue 6,700 2,800 2,768 - 2,800 2,768 32 50% Complete UG Conductors locations as follows: EE2222 New Developments $ 513,000 $ 360,100 $ - $ 580,000 $ 360,100 - $ 360,100 TD2110 DAFB Welch Elementary 15,200 1,500 1,455 - 1,500 1,455 45 Waiting on contractor TD2113 Fire Station 2 Relocation 70,700 2,400 2,312 - 2,400 2,312 88 Complete TD2114 US Corrugated 90,500 212,400 212,381 - 48,000 47,945 55 Complete TD2115 Eden Hill Phase 2 311,000 159,400 159,351 - 159,400 159,351 49 Material Released TD2118 DelDOT SR8-SR15 100 100 58 - 100 58 42 Complete TD2122 Verona Woods Phase 2 24,200 24,200 24,106 - 24,200 24,106 94 Complete TD2123 Patriot Village Phase 2 12,200 12,200 12,102 - 12,200 12,102 98 Complete TD2124 Rosemary Lane 13,000 13,000 12,918 - 13,000 12,918 82 Complete TD2202 Dover Middle Schools 292,000 126,500 126,452 - 126,500 126,452 48 40% Complete TD2205 Calvary Baptist Church 43,400 3,600 3,539 - 3,600 3,539 61 Not started TD2208 Tommy's Express Carwash 16,500 16,100 16,076 - 16,100 16,076 24 Complete TD2209 Dover Downs Shower 8,100 700 655 - 700 655 45 Complete TD2210 Verona Woods Phase 3/4 63,000 61,700 61,645 - 61,700 61,645 55 50% Complete TD2211 Hancock-Hopkins Avenue 25,100 3,100 3,088 - 3,100 3,088 12 50% Complete Construction in progress; electrical work TD2218 515 S Dupont Hwy Retail 1,100 1,000 944 - 1,000 944 56 not started UG Meters locations as follows: EE2222 New Developments $ 160,000 $ - $ - $ 160,000 $ - $ - $ - TD2110 DAFB Welch Elementary 1,800 1,800 1,758 - 1,800 1,758 42 Material Released TD2114 US Corrugated 47,800 2,900 2,890 - 2,900 2,890 10 Complete TD2115 Eden Hill Phase 2 5,200 5,000 4,916 - 5,000 4,916 84 Material Released TD2123 Patriot Village Phase 2 1,800 7,100 7,033 - 7,100 7,033 67 80% complete TD2202 Dover Middle Schools 1,300 6,200 6,140 - 6,200 6,140 60 Complete TD2205 Calvary Baptist Church 1,500 24,300 24,205 - 24,300 24,205 95 Not started TD2208 Tommy's Express Carwash 2,200 15,500 15,426 - 15,500 15,426 74 Complete 411 8 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

PROJECT STATUS REPORT - ELECTRIC FUND PRELIMINARY 4th Qtr FY22 PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Original Revised Fiscal Project Project Project To Date Fiscal Year Fiscal Year YTD Budget Code Item Budget Budget Expenses Budget Budget Charges Balance Status TD2209 Dover Downs Shower 300 200 175 - 200 175 25 Complete TD2210 Verona Woods Phase 3/4 7,100 6,100 6,097 - 6,100 6,097 3 Material Released Construction in progress; electrical work TD2218 515 S Dupont Hwy Retail 3,100 2,600 2,549 - 2,600 2,549 51 not started Total T & D $ 2,500,000 $ 1,542,900 $ 1,180,712 $ 1,320,800 $ 1,958,700 $ 1,144,518 $ 814,182 Administration EE2101 Reed St IT Room Generator $ 20,000 $ 55,000 $ 6,825 $ - $ 52,600 4,425 $ 48,175 40% Complete Engineering in design; to be carried EE1819 Reed St HVAC Major Overhaul 1,175,200 40,000 - 1,575,200 40,000 - 40,000 forward EE2009 2020 Electric Utility Admin Facility Imp. 318,000 457,100 457,000 - 342,800 342,750 50 HVAC complete EA2101 Reed St Shingled Roof 300,000 299,900 246,587 - 185,100 131,809 53,291 Complete Exterior doors replaced; metal work EA2103 2021 Electric Utility Admin Facility 25,000 25,000 23,778 - 22,400 21,200 1,200 complete Flooring complete; windows and lights EA2202 2022 Electric Utility Admin Facility Imp. 138,000 133,000 40,108 138,000 133,000 40,108 92,892 on order EA2203 Weyandt Hall Facility Improvements 130,000 135,000 8,361 130,000 135,000 8,361 126,639 Windows and lights ordered Rec'd $72,100 State Grant - Cameras and all but 4 badge swipes installed (on EA2205 Security Install at Reed Street 72,100 72,100 29,711 - 72,100 29,711 42,389 back-order). Ballistic glass out for bid. Total Administration $ 2,178,300 $ 1,145,000 $ 812,371 $ 1,843,200 $ 983,000 $ 578,364 $ 404,636 FN1701 Purchase of ERP System $ 1,313,400 $ 2,289,500 $ 822,121 $ 500,000 $ 1,556,700 $ 89,345 $ 1,467,355 In progress TOTAL ELECTRIC FUND $ 31,738,400 $ 26,044,900 $ 8,345,995 $ 21,686,300 $ 24,541,400 $ 4,811,081 $ 19,730,319 411 9 of 9 PRELIMINARY 4TH QTR FY22 CIP-PROJECT STATUS REPORT.xlsx

Item #23. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: September 16, 2022 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Replace Vehicle #622 – Ford F350 TIMETABLE: Notice to proceed to be issued within seven (7) days of Council approval. Delivery of equipment unknown. RELATED PROJECT: X REFERENCE: X EXPENDITURE REQUIRED: $68,440 AVAILABLE BUDGET: $53,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater- Water Treatment Plant – Vehicle Replacement CIP page 122, Replace 2015 Ford F350 pickup truck #622, Account No.: 401-40-76-99-000-54023. Remainder of budget to be supplemented by the surplus of project #WD2306 CIP Project Name: Water Tank Concrete Rehabilitation, Account No. 401-40-68-99-000-54031 and surplus from equipment #407, Account No. 401-40-68-99- 000-54025. STAFF RECOMMENDATION: Allow staff to replace the existing Ford F350 pickup truck #622 from Winner Ford, Cherry Hill which is through the approved cooperative purchasing company from the Delaware State Contract in the amount of $68,440. BACKGROUND AND ANALYSIS: The Fiscal Year 2023 Capital Investments Plan includes a project to replace the 2015 Ford F350 pickup truck #622 in the Department of Water & Wastewater, Water Treatment Plant Division. The city engaged with the approved cooperative purchasing company from the Delaware State Contract to obtain the quote for this vehicle. The shortfall of this quote will be supplemented by a budget amendment from the surplus in the project Page 83

Item #23. WD2306 and vehicle #407. A breakdown of the funding sources in provided below: Funding Description Available Spent / Savings / Requested Proposed Source Budget Encumbered Remaining Change Budget Remaining Water Vehicle #622 $53,000 $0 $0 $15,500 $68,500 Water WD2306 – Water $20,000 $6,000 $14,000 ($11,600) $2,400 Tank Concrete Rehabilitation Water Vehicle #407 $28,000 $24,050 $3,950 ($3,900) $50 City staff recommends the purchase of a new Ford F350 pickup truck #622 from Winner Ford, Cherry Hill in the amount of $68,440. This will be accomplished by utilizing savings from project WD2306 and vehicle #407. Page 84

FIRST READING Item #24. City of Dover PROPOSE ORDINANCE #2022-13 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 90 – Solid Waste, Section 90-2 – Unlawful deposits be amended by inserting the 5 text indicated in bold, blue, and deleting the text indicated in red strikeout as follows: 6 Sec. 90-1. Definitions. 7 The following words, terms and phrases, when used in this chapter, shall have the meanings 8 ascribed to them in this section, except where the context clearly indicates a different meaning: 9 Alley means any public way, generally of less width than a street, used for public utility 10 purposes and right-of-way, and as an alternate secondary or emergency route for vehicle and 11 pedestrian traffic, generally situated at the rear of or alongside a tier of lots. 12 Apartment means a suite or set of rooms, with necessary appurtenances, in a building occupied 13 or suitable to be occupied as a dwelling unit. 14 Apartment complex means an assemblage of large multiple dwelling unit buildings located in 15 zones RG-2 and RG-4 as defined by appendix B to this Code pertaining to zoning. 16 Apartment house means an owner-occupied dwelling unit with apartments, or a building, 17 formerly a residence, converted into apartments. 18 Automated collection means the use of fully- or semi-automated mechanized lift collection 19 vehicles with authorized containers. 20 Building code means the current edition of the city building code, adopted in article III of chapter 21 22. 22 Bulk residential household waste means materials too bulky to fit in city issued solid waste 23 containers permitted in section 90-4. 24 Bulk residential yard waste means yard waste material too bulky to fit in private yard waste 25 containers permitted in section 90-4. 26 Commercial establishment means any structure intended or used for the purpose of conducting 27 a commercial business enterprise. 28 Container means a receptacle for the deposit of solid waste. 29 Drive-in service means a service involving city sanitation department employees driving in or 30 on private property to collect commercial accounts. 31 Duplex means a structure intended for use and occupancy as two-family dwelling units. 32 Dwelling unit means a dwelling unit as defined by the city's building code (article III of chapter 33 22). Page 85

Proposed Ordinance #2022-13 – Amending Chapter 90 – Solid Waste, Section 90-2 Unlawful deposits Page 2 Item #24. 34 Food establishment means a cafe, restaurant, or other similar establishment serving food or food 35 products, including quick service drive-ins where food is prepared or served. 36 37 Garbage means solid waste consisting of putrescible animal and vegetable waste materials 38 resulting from the handling, preparation, cooking and consumption of food, including waste 39 materials from markets, storage facilities, handling and sale of produce and other food products. 40 Health inspector means the head of the health department, or anyone authorized to act for him. 41 Illegally dumped solid waste means any solid waste placed on properties, with or without the 42 consent of the owner or person in control, where such waste constitutes a nuisance detrimental 43 to the public health and welfare. 44 Industrial solid waste means waste that is generated by businesses from an industrial or 45 manufacturing process. 46 Institution and institutional mean any church, church building or structure housing any 47 charitable, philanthropic or eleemosynary undertaking, or any school, or any publicly owned or 48 governmental building. 49 Manager means the person in charge of real estate used for apartment, institutional or 50 commercial purposes. 51 Manual collection means the service rendered in collecting municipal solid waste from 52 containers, when containers can be handled by persons picking up the containers as distinguished 53 from automated collection. 54 Municipal solid waste and solid waste mean solid waste resulting from or incidental to 55 municipal, community, trade, business, and recreational activities, including garbage, rubbish 56 (or trash), and all other solid waste, other than industrial solid waste. 57 Newsprint means a common and inexpensive machine-finished paper made chiefly from wood 58 pulp, including, but not limited to, newspapers, magazines, periodicals, telephone books and 59 catalogues. 60 Occupant means the person residing in a dwelling unit, specifically the head of such household. 61 Owner means the record title holder of real property. 62 Permittee means any person licensed by the state solid waste authority to contract to collect, 63 remove or dispose of solid waste. 64 Property line means the peripheral boundary of real estate. 65 Public easement means a right-of-way used or dedicated to be used by any public utility, 66 including, but not limited to, services such as electricity, telephone, gas, solid waste collection, 67 water, sewer and drainage. 68 Public way means any street, alley, easement or other right-of-way. 69 Recyclable material or recyclables means any material or group of materials that can be 70 collected and sold or used for recycling as designated by the Delaware Solid Waste Authority 71 and/or State of Delaware. Page 86

Proposed Ordinance #2022-13 – Amending Chapter 90 – Solid Waste, Section 90-2 Unlawful deposits Page 3 Item #24. 72 Recycling means the process by which solid wastes are separated for use as raw materials, 73 product or replacement of product. 74 Residence means a structure intended for use and occupancy as a one-family dwelling 75 Rubbish and trash mean all waste or refuse of any kind, including garbage, either combustible 76 or noncombustible in nature, having little or no value except as waste or refuse. 77 Sanitary landfill means a method of disposing of municipal solid waste on land, without creating 78 a nuisance or hazard to public health or safety, by utilizing the principles of engineering to 79 confine the solid waste to the smallest practical area to reduce it to the smallest practical volume, 80 and to cover it with a layer of earth at appropriate intervals. 81 Street means any public thoroughfare for the passage of vehicle and pedestrian traffic. 82 Vehicle means any wheeled conveyance. 83 Yard waste means plant material residues resulting from lawn maintenance and other 84 horticultural gardening and landscaping activities including grass, leaves, pruning’s, brush, 85 shrubs and garden material provided that trunks and limbs do not exceed three inches in diameter 86 and are cut in lengths not to exceed four feet. Leaves are considered yard waste except during 87 times leaf collection is provided as scheduled by the city manager or his/her designee. Yard 88 waste may not be comingled with trash, garbage or any other non-yard waste material. 89 (Code 1981, § 8-1; Ord. of 5-24-1982; Ord. No. 2019-10 , 5-13-2019) 90 91 92 Section 90-2. Unlawful deposits. 93 94 (a) On outside premises. It shall be unlawful for any person to place, deposit, discard, or 95 otherwise cause to be put yard waste, garbage, rubbish, or any other type of waste on any 96 outside premises within the city, whether public or private, in such a manner as to cause 97 unsanitary, unsightly, or unhealthy conditions, except at such places as are, have been, or 98 shall be designated by the city manager, and except in accordance with other provisions 99 of this chapter. For the purposes of this subsection, the term "outside premises" includes, 100 but is not limited to, streets, alleys, sidewalks, ditches, yards, lots, fields, streams, and 101 exterior portions of buildings. 102 (b) Inspections; citations. The city code enforcement officer shall regularly inspect all 103 outside premises to enforce the provisions of subsection (a) of this section. The city code 104 enforcement officer shall issue citations for violations for every occurrence hereof and 105 may abate such conditions pursuant to the provisions of the Charter and this Code. 106 (c) Removal. The city reserves the right to remove waste determined by the code 107 enforcement officer to cause unsanitary or unhealthy conditions or cause a public 108 nuisance should the owner, occupant or person notified fail to remove the waste and 109 address the public concern in an expedient fashion. In such cases the owner, occupant or 110 person notified will be billed for the waste removal. 111 (d) Prosecution; presumptions. In the prosecution of a violation of subsection (a) of this 112 section, the following presumptions shall apply: 113 (1) Owner, occupant. If the condition resulting from the violation was found on 114 premises owned and/or occupied by the person to whom notice was given, Page 87

Proposed Ordinance #2022-13 – Amending Chapter 90 – Solid Waste, Section 90-2 Unlawful deposits Page 4 Item #24. 115 then it shall be presumed that said owner and/or occupant was responsible for 116 said condition. Notice shall be in writing and be physically posted on the 117 property. If the person to whom notice was given fails to notify the city code 118 enforcement officer that he or she is not responsible for said condition within 119 seven days forty-eight hours (two business days) of notification the sending 120 of the notice, then it shall be presumed that the said person notified was in fact 121 responsible for said conditions not being removed. The presumptions 122 described above are rebuttable by the person charged and must be rebutted by 123 a preponderance of the evidence in order for the person so charged to be 124 exonerated. 125 (2) Multiple dwelling units. If the condition resulting from the violation was 126 found on the property whereon multiple dwelling units exist and the party 127 actually committing the violation cannot with reasonable certainty be 128 determined, then it shall be presumed that the owner or manager of the subject 129 premises, upon being given written notice, is the party responsible for 130 ensuring that the condition is removed from the premises. 131 (Code 1981, § 8-2; Ord. of 5-24-1982; Ord. No. 2019-10 , 5-13-2019) 132 133 BE IT FURTHER ORDAINED: 134 135 That Appendix F, Chapter Insert Chapter 90. Solid Waste, Sec. 90-17 Violations; be amended 136 by inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout 137 as follows: 138 Chapter 90. Solid Waste 139 140 Chapter 90. Solid Waste Fees and Fines 141 Fines not paid within 14 days of the day the fine was issued, including the day the fine was issued, 142 shall be automatically doubled in amount. 143 Sec. 90-1716. Violations; penalties Not in excess of less 144 145 than $100.00, nor less more than 146 $1000.00 for each 147 violation 148 ADOPTED:* 149 150 SYNOPSIS 151 This ordinance defines the types of notification for unlawful deposits and changes the timing of 152 notification. This ordinance also amends Appendix F. The purpose of this ordinance change is 153 to prevent unlawful deposits from creating a continued public nuisance and safety risk. 139 154 155 (SPONSORS: ANDERSON AND HUGG) 156 157 Actions History: 158 09-13-2022 - Legislative, Finance, and Administration Committee 159 09-27-2022 - Scheduled for First Reading at Regular Council Meeting Page 88

Proposed Ordinance #2022-13 – Amending Chapter 90 – Solid Waste, Section 90-2 Unlawful deposits Page 5 Item #24. 160 Page 89

FIRST READING Item #25. City of Dover PROPOSED ORDINANCE #2022-09 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 114 –Vegetation, Article II-Weeds, Section 114-34- Fines be amended by inserting 5 the text indicated in bold, blue, and deleting the text indicated in red strikeout as follows: 6 6 Sec. 114-34. Fines. 7 (a) Generally. Any person convicted of a violation of section 114-32, regardless of corrective 8 actions taken, shall be punished for that violation by a fine as provided for in Appendix F— 9 Fees and Fines. Any such fine shall be in addition to any charges or assessments imposed 10 upon the violator pursuant to section 114-33(a). All fines imposed shall be in accordance 11 with the minimum fine schedule set out in subsection (c) herein. 12 (b) Each day. Every day that a violation of section 114-32 continues shall be considered a 13 separate offense, for which the violator may be tried and convicted without necessity of 14 further notice. 15 (c) Minimums. 16 (1) Any fine assessed pursuant to subsection (a) of this section shall be no less than the 17 minimum amount as provided for in Appendix F—Fees and Fines. 18 (2) In determining the applicable minimum fine, an offense shall be considered a 19 recurring offense only if the defendant has previously pleaded or been found guilty 20 of causing or permitting the same nuisance at the same location within the past 18 21 12 months, or for every day that the violation of section 114-32 continues as per 22 subsection (b) of this section. 23 (d) Lien. Any fines imposed pursuant to subsection (a) of this section which remain unpaid 24 shall: 25 (1) Be added to the tax duplicate for the tax year said services were provided by the city 26 and invoiced as part of the annual property tax bill for said property and collected as 27 part of the city property tax collection process, and 28 (2) Be placed by the city as specified in the municipal lien docket as a lien against the 29 property on which the violation occurred, and the procedures for enforcement or 30 collection of said lien shall be as set out in section 114-33(b). 31 (e) When not paid. Fines not paid within 14 days of the day the fine was issued, including the 32 day the fine was issued, shall be automatically doubled in amount. 33 34 (Code 1981, § 21-19; Ord. of 3-23-1992; Ord. of 7-27-1992; Ord. of 9-22-2003; Ord. No. 2009- 35 09, 6- 22-2009; Ord. No. 2012-22, 11-13-2012) 36 37 BE IT FURTHER ORDAINED: 38 39 That Appendix F be amended by inserting the text indicated in bold, blue font and deleting the 40 text indicated in red strikeout as follows: 41 42 Chapter 114. Vegetation P.O. Box 475 ❖ Dover, Delaware ❖19903 Page 90 Community Excellence Through Quality Service

Proposed Ordinance #2022-09 – Vegetation, Article II-Weeds, Section 114-34 – Fines and Appendix F – Fees and Fines Page 2 Item #25. Chapter 114. Vegetation Fees and Fines Article II. Weeds Every day that a violation of section 114-32 continues shall be considered a separate offense, for which the violator may be tried and convicted without necessity of further notice. Fines not paid within 14 days of the day the fine was issued, including the day the fine was issued, shall be automatically doubled in amount. 43 Sec. 114-33. Failure to maintain proper height; abatement by city; costs and lien Subsec. (a) Summons; action by city $50.00 per hour for such work that must be done to render the property in compliance with this article Sec. 114-34. Fines Subsec. (a) Generally In addition to charges or assessments imposed, a fine of not less than $25.00 $50.00, nor more than $100.00 $250.00 in accordance with minimum fine schedule in subsec. (c)(1) In determining the applicable minimum fine, an offense shall be considered a recurring offense only if the defendant has previously pleaded or been found guilty of causing or permitting the same nuisance at the same location within the past 18 12 months, or for every day that the violation of section 114-32 continues as per subsection (b) of this section. Subsec. (c)(1) Minimums—Any fine assessed pursuant to subsection (a) of this section shall be no less than the following minimum: First offense $25.00 $50.00 Second offense $50.00 $100.00 Third and subsequent offenses $100.00 $250.00 44 45 ADOPTED: * 46 47 SYNOPSIS 48 49 This ordinance raises the fees of grass fines and shortens the duration of the amount of time 50 considered a recurring offense from 18 to 12 months. The fee increase is more in line with 51 what other jurisdictions are charging for high grass violations. As of June 2022, the Code 52 Enforcement office handled 1,022 tall grass and weeds violations. That is more than the entire 53 year last year where 750 cases were handled, 758 in 2021, 775 in 2020, and 661 in 2019. Fines P.O. Box 475 ❖ Dover, Delaware ❖19903 Page 91 Community Excellence Through Quality Service

Proposed Ordinance #2022-09 – Vegetation, Article II-Weeds, Section 114-34 – Fines and Appendix F – Fees and Fines Page 3 Item #25. 54 and violations are meant to be an incentive to keep in compliance with the Code. It is hoped 55 that these fee increases and the decrease in the time considered for a recurring offense will be 56 a deterrent from violations in the future. 57 58 (SPONSORS: ANDERSON AND HUGG) 59 60 Actions History: 61 09-13-2022 – Legislative, Finance, and Administration Committee 62 09-26-2022 – Scheduled for First Reading at Regular Council Meeting P.O. Box 475 ❖ Dover, Delaware ❖19903 Page 92 Community Excellence Through Quality Service

Item #26. PETITION TO AMEND ZONING DISTRICT First Reading before the Dover City Council September 26, 2022 Applicant/Owner: Silver Linings Holdings Corp. c/o Tolano Anderson Address: 630 W Division Street, Dover DE Location: South side of W. Division Street opposite Ridgely Street Tax Parcel: ED-05-076.08-01-40.01-000 Size: 1.0853 acres (47,275.3 SF) Present Use: Professional Office Comprehensive Plan Designation: Mixed-Use Present Zoning: C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone) Proposed Zoning: C-2A (Limited Central Commercial Zone) and COZ-1 (Corridor Overlay Zone) Request: To amend the zoning of the 1.08+/- acre parcel at 630 W. Division Street, Dover DE 19904 from C-3 to C-2A. The proposed use is residential/office mix. File Number: Z-22-03 Ordinance Number: 2022-12 Page 93

City of Dover Application No.: Z-22-03 Item #26. Department of Planning & Inspections RG-1 t Ful ton S RG-1 IPM RG-1 M t est S NW C-1A C-3 C-2A Ridg C-3 C-3 Dr t ely S ton M Wes C-2A IO is ion St C-2A IO W Div C-2A S est SW C-1A C-3 t C-1 Fore st St C-1A IO RG-1 RG-1 C-3 Lincoln St IO Rail Cherry St R-8 Davis Cir RG-1 RG-1 C-3 road R-8 C-3 Ave R-8 RG-3 Tile: Lands of Silver Linings Holding Corporation Ordinance #: 2022-12 Legend Address: 630 W. Division Street Parcel IDs: ED-05-076.08-01-40.01-000 Dover Boundary Existing Zoning: C-3 (Service Commercial Zone) Subject Property COZ-1 (Corridor Overlay Zone) Proposed Zoning: C-2A (Limited Central Commercial Zone) Zoning COZ-1 (Corridor Overlay Zone) Dover Parcels Owner: Silver Linings Holding Corporation Corridor Overlay Zone « Date: 8/29/2022 Historic District 0 125 250 500 Feet Page 94

Item #26. RIDG PARCEL SUBJECT ELY OF THIS PLAN ST. T. ISION S DIV FOR EST STR EET LINCOLN ST LOCATION MAP 1"=400'± 630 W. DIVISION STREET 103 S. BRADFORD ST. DOVER, DE 19904 P.O. BOX 558 DOVER, DE 19903 T-302-744-9875 F-866-672-6428 8/5/2022 8/5/2022 Page 95

FIRST READING Item #26. City of Dover CITY OF DOVER PROPOSED ORDINANCE #2022-12 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF 2 THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF 3 PROPERTY LOCATED AT 630 WEST DIVISION STREET 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property 5 within the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use 7 of a 1.0853 (47,275.3 SF) acre property described below from C-3 (Service Commercial Zone) 8 and COZ-1 (Corridor Overlay Zone) to C-2A (Limited Central Commercial Zone) and COZ-1 9 (Corridor Overlay Zone) 10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE 11 CITY OF DOVER, IN COUNCIL MET: 12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from 14 C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone) to C-2A (Limited 15 Central Commercial Zone) and COZ-1 (Corridor Overlay Zone) on that property located at 16 630 W. Division Street (on the south side of W. Division Street opposite Ridgely Street), 17 consisting of 1.0853 (47,275.3 SF) acre parcel, owned by Silver Linings Holding 18 Corporation. 19 (Part of Tax Parcel: ED-05-076.08-01-40.01-000; Planning Reference: Z-22-03; Fourth Council District) 20 ADOPTED: * 21 Actions History 22 September 26, 2022 - Scheduled for First Reading - City Council Page 96