CCW

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on July 25, 2023, at 6:00 p.m. with Council President Hare presiding. Members of Council present were Mr. Anderson, Ms. Arndt, Mr. Neil, Dr. Pillsbury, and Mr. Rocha. Mr. Boggerty, Mr. Lewis, and Mr. Sudler were absent. Mayor Christiansen was also absent. Civilian members present for their Committee meetings were Mr. Contant and Mr. Shevock (via WebEx) (Legislative, Finance, and Administration). ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Ms. Arndt and unanimously carried. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Ms. Arndt and unanimously carried. Proposed Resolution No. 2023-11 – Verizon Franchise Renewal (David S. Hugg III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis regarding the Verizon Franchise Renewal. Staff recommended approval of the resolution for the proposed Cable Franchise Agreement. Responding to Mr. Rocha, Mr. Hugg stated that a primary stumbling block with Verizon was that everything was negotiable except for the contract term, Verizon did not want to sign a contract for more than five years. Mr. Hugg stated that he got the sense that this is happening across the industry because so many homes are using streaming services rather than basic cable. Responding to Mr. Rocha, Mr. Hugg stated that he believes Comcast is moving away from being a basic cable provider and becoming a provider of business services. Responding to Mr. Rocha, Mr. Hugg stated that he will take a moment to review the list of schools and get it updated. Responding to Mr. Anderson, Mr. Hugg stated that they provided good suggestions, and he will take them back to Cohen Law as a revision or amendment. Responding to Mr. Contant, Mr. Hugg stated that this agreement is just for traditional cable service. Ms. Arndt stated that she has had a couple of constituents ask about abandoned Verizon poles that they wanted to be removed. Ms. Arndt stated that she contacted Director Waddell, and he informed her that Verizon does not want to take them down, they want to leave them there for future use. Ms. Arndt stated that moving forward, as there is less need for utility poles, the city may want to think about compelling them to remove those poles.

COUNCIL COMMITTEE OF THE WHOLE MEETING JULY 25, 2023 PAGE 2 Mr. Neil moved to recommend accepting the Verizon Franchise Renewal, as recommended by staff with the changes recommended by the committee. The motion was seconded by Mr. Rocha and unanimously carried. Proposed Resolution No. 2023-09 – Application for Drinking Water Matching Planning Grant (Jason Lyon, Water/Wastewater Director) Mr. Jason Lyon, Water/Wastewater Director, reviewed the background and analysis regarding the Proposed Resolution No. 2023-09 – Application for Drinking Water Matching Planning Grant. Staff recommended the adoption of the resolution as submitted so staff may complete the application for a Water Matching Planning Grant and authorize the sole source designation for Rezatec. Mr. Hare moved to recommend adopting and approving the resolution, as recommended by staff. The motion was seconded by Mr. Contant and unanimously carried. Consolidated Appropriations Act of 2023 Grant Approval for Water Quality Improvements FY24 (Jason Lyon, Water/Wastewater Director) Mr. Jason Lyon, Water/Wastewater Director, reviewed the background and analysis regarding the Consolidated Appropriations Act of 2023 Grant Approval for Water Quality Improvements FY24. Staff recommended allowing staff to complete the grant application for the Consolidated Appropriations Act of 2023 to supplement payment of the capital project. Mr. Hare moved to recommend approval of the staff’s recommendation. The motion was seconded by Mr. Rocha and unanimously carried. Emerging Contaminants – Small or Disadvantaged Community Grant Program Approval for Carbon Column Replacement and PFAS Treatment Feasibility Study & Design (Jason Lyon, Water/Wastewater Director) Mr. Jason Lyon, Water/Wastewater Director, reviewed the background and analysis regarding the Emerging Contaminants – Small or Disadvantaged Community Grant Program Approval for Carbon Column Replacement and PFAS Treatment Feasibility Study and Design. Staff recommended allowing staff to submit a grant application for the Column Media Replacement and the PFAS Treatment Feasibility Study & Design. Mr. Hare moved to recommend approval of the staff’s recommendation. The motion was seconded by Mr. Rocha and unanimously carried. Responding to Mr. Anderson, Mr. Lyon stated that PFAS is a contaminant and that there will be some requirements for monitoring and removal of such in the future. Many municipalities and water companies around the area are already dealing with the contaminants. Dover is lucky that they do not have that issue yet, but it is coming down the pike, and the ability to have a feasibility study and design is very important. Mr. Lyon stated that the carbon column replacement is a filtering media that is staged at the water treatment plant. The water goes through a finishing product because it goes out into distribution. This is not meant to change any discolored water, but it is something that has not been replaced in a long time and needs to be done.

COUNCIL COMMITTEE OF THE WHOLE MEETING JULY 25, 2023 PAGE 3 Dover Little League Site Improvements – Change Order to CT2322 (Jason Lyon, Water/Wastewater Director) Mr. Jason Lyon, Water/Wastewater Director, reviewed the background and analysis regarding the Dover Little League Site Improvements – Change Order to CT2322. Staff recommended awarding a change order to Grassbusters Landscaping Co., Inc. for the City of Dover FY 2023B Street and Alley Program, Bid #23-0012PW, specifically for the Little League Site Improvements, for the amount of $264,994. Mr. Neil moved to recommend approval of the staff’s recommendation. The motion was seconded by Mr. Rocha and unanimously carried. Discussion of Additional Budget Proposals in Preparation for Fiscal Year 2025 (David S. Hugg III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis regarding the Additional Budget Proposals in Preparation for Fiscal Year 2025. Committee Action Not Required. Responding to Mr. Contant, Ms. Duca stated that the current proposal for the stormwater utility is very similar to what the City of Newark uses. She explained that when looking at the residential properties, there would be a different fee depending on the zoning classification, which would dictate the size of the property. Commercial properties would be assessed based on their impervious area. Calculations have been done for the properties based on the most recent impervious information from the state, and they are trying to work through the model in terms of current expenses. For example, in Newark, there is a guidebook to go along with it, and they could get credit if they have a stormwater management pond on their property to help regain some of those expenses. Responding to Mr. Contant, Ms. Duca stated that with the current new billing system in place, it would be a general bill every quarter. Responding to Mr. Contant, Ms. Duca stated that the credits would not negate the fee, but they would provide benefits. There would be a process in the guidebook on how to go about doing that, so that the property owner could meet with staff to get their credit, and that would adjust their bill going forward. Mr. Neil stated that the city is a not-for-profit organization, but it does not make any sense that a code inspector is sent out to look at something and must go back multiple times to get it resolved, and there is no additional cost. There must be a fee associated with the services that are being provided by the staff. So, whether it is for trash collection or storm drains, there must be a way to pay for what it costs. In addition, Mr. Neil stated council must look at the cost of licensing as well. Mr. Neil stated that the city is not interested in making money for the sake of making money, they are interested in covering what it is costing for the service or to be able to deliver it. Mr. Neil stated that if there is a bump in the road with inflation or in terms of a transformer, as Mr. Contant used, the city must be able to absorb that. Mr. Neil noted that if the city facilities are being used, then they need to be paid for. There is a cost to clean up and to use the electricity, and there should be a charge for providing those services. In terms of philosophy, that is a direction that the city must go immediately to see what it is costing and how much is being charged for those or what is being collected for the services.

COUNCIL COMMITTEE OF THE WHOLE MEETING JULY 25, 2023 PAGE 4 Responding to Mr. Contant, Mr. Hugg stated that there is a schedule of fines and penalties, but as Mr. Neil was saying, in some cases, reinspection fees may be $50, but it costs the city more than $50 to put a code enforcement officer in a vehicle to go back out time after time. Mr. Hugg stated that it can be a catch twenty-two because the initial fees may be adequate, but the penalties may not, and may be a slap on the wrist. Declaration as Surplus and Disposition – Former Dover Post Office (David S. Hugg III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis regarding the Declaration as Surplus and Disposition – Former Dover Post Office. Staff recommended approval of the disposition of the property. Mr. Neil stated that the sale of the former post office is a necessary part of the Mosaic Master Plan. Mr. Neil stated that if it is going to be sold, this must be done. Mr. Neil moved to recommend approval of the staff’s recommendation. The motion was seconded by Ms. Arndt and unanimously carried. Mr. Anderson moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection the meeting adjourned at 7:02 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 7:02 p.m. William F. Hare Council President BH/ar