DHRC PACKET

CITY OF DOVER, DELAWARE DOVER HUMAN RELATIONS COMMISSION Tuesday, May 21, 2024 at 6:10 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us should you wish to be recognized. OPEN FORUM - 10 Minutes Prior to Official Meeting (6:00 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to five (5) minutes. The Commission is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. ADOPTION OF AGENDA APPROVAL OF MINUTES 1. Dover Human Relations Commission Meeting of April 16, 2024 NEW BUSINESS 2. Human Relations Commission Intake Form Modification to Meet Title VI Requirements (Jason Lyon, Water/Wastewater Director) ADJOURNMENT BY 7:00 P.M. To assure that there will be a quorum, please RSVP by contacting the City Clerk's Office by email at cityclerk@dover.de.us or by calling 736-7008 as soon as possible. THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 1

Item 1. DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) met on April 16, 2024, at 6:15 p.m. with Chairman Gaddis presiding. Members present were Mr. Fleming, Ms. White, Ms. Hall, Mr. Faust, Dr. Mishoe Sudler, Mr. Lott, and Ms. Mullen. Mr. Simmons was absent. ADOPTION OF AGENDA Mr. Fleming moved for approval of the agenda, seconded by Ms. Hall and unanimously carried. ADOPTION OF MINUTES Mr. Fleming moved for adoption of the minutes of the Dover Human Relations Commission Meeting of March 19, 2024. The motion was seconded by Mr. Faust and unanimously carried. NEW BUSINESS Election of Commission Chairman and Vice Chairman Mr. Gaddis opened the floor for nominations for Commission Chair. Mr. Fleming nominated Dr. Mishoe Sudler as Chair. Dr. Mishoe Sudler denied the nomination. Mr. Lott nominated Mr. Gaddis to serve as the Chairman and Ms. Hall as Vice Chairman, seconded by Dr. Mishoe Sudler. There being no further nominations, Mr. Gaddis closed the floor for nominations. By unanimous consent, Mr. Allan Gaddis was elected to serve as the Chairman and Ms. Donyale Hall was elected to serve as Vice Chairman. Committees Assessment Ms. Hall, Ms. Mullen and Dr. Mishoe Sudler were appointed to the Assessment Committee. Community Programs Mr. Faust and Dr. Mishoe Sudler were appointed to the Community Programs Committee. School Programs Mr. Gaddis, Mr. Lott, Ms. White and Dr. Mishoe Sudler were appointed to the School Programs Committee. Media/Public Relations No one was appointed to the Media/Public Relations Committee at this meeting. Education and Development No one was appointed to the Education and Development Committee at this meeting. Intake Screening No one was appointed to the Intake Screening Committee at this meeting. 2

Item 1. DOVER HUMAN RELATIONS MEETING OF APRIL 16, 2024 PAGE 2 By-laws Dr. Mishoe Sudler and Ms. White were appointed to the By-laws Committee. Nominating No one was appointed to the Nominating Committee at this meeting. Ms. Hall and Dr. Mishoe Sudler were also appointed to the Finance Committee. OLD BUSINESS Discussion - Strategic Plan 2020-2023 Ms. Hall moved to defer this item due to time constraints, seconded by Mr. Faust and unanimously carried. ADJOURNMENT BY 7:00 P.M. Mr. Gaddis moved for adjournment of the Dover Human Relations Commission (DHRC) hearing no objection the meeting adjourned at 7:12p.m. Meeting adjourned at 7:12 p.m. Alan P. Gaddis Chair APG/aw 3

A. Intake Form Front Page THE CITY OF DOVER HUMAN RELATIONS COMMISSION INTAKE FORM Name of person or organization filing: (last name, first name, middle Home Phone: Business Phone: Fax: initial)  Mr.  Miss  Mrs.  Ms. ( ) ( ) ( ) Street Address: City: County: State: Zip Code: Identify the contact person that the Commission should notify: List the name, address and telephone number of any person or organization that you believe should be invited to appear before the Commission to help resolve your concern: Summarize what has or will occur that has given rise to your concern. Use this space for a brief and concise statement of facts (who, what, where, when, why, how). Additional details may be submitted on an attachment. What relief or action is being requested? Completion of the following questions is OPTIONAL: Ethnicity:  Black  White  Hispanic  Asian  Native American  Other: Sex:  Male  Female Age: Nation of Origin: If Applicable, Basis of Discriminatory Action(s): 4

A. Intake Form Front Page NOTICE: ALL DOCUMENTS AND TESTIMONY PRESENTED TO THE HUMAN RELATIONS COMMISSION ARE AVAILABLE TO THE PUBLIC AND THE PRESS. Signature: Date: This form was delivered to: (person) on (date), located at (address). This form was mailed to: (person) on (date), located at (address). 5

A. Intake Form - Back of Page THE CITY OF DOVER HUMAN RELATIONS COMMISSION RECORD OF ACTION Case No. CITY CLERK ACTION: 1. On (date), the INTAKE FORM was received by the City Clerk’s Office. 2. On (date), the concerns expressed in the INTAKE FORM were placed on the New Business section of the Agenda for the Commission meeting to be held. 3. On (date), a copy of the INTAKE FORM was mailed to members of the Commission along with the Agenda for the Commission meeting. 4. On (date), notice of the date, time and location of the Commission meeting at which the concern(s) expressed in the INTAKE FORM will be considered by the Commission was mailed to the following: a.) the party(ies) filing the INTAKE FORM; b.) the interested party(ies) identified in the INTAKE FORM; and c.) the person(s) or entity(ies) who caused the concern(s) to be raised. 5. On (date), notice of the Commission’s final action was sent to the person(s) filing the INTAKE FORM and the other party(ies) listed on the INTAKE FORM. COMMISSION ACTION: 1. On (date), the Commission decided it did/did not have jurisdiction over the matters set forth in the INTAKE FORM. 2. On (date), the Commission considered the matters set forth in the INTAKE FORM. 3. On (date), the Commission took the following action: 6