CCW Packet

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, July 29, 2025 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/l9jca7 Event number: 2530 999 5588 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER ADOPTION OF AGENDA SAFETY ADVISORY AND TRANSPORTATION COMMITTEE ADOPTION OF THE AGENDA 1. Annual EMS Update - Ambulnz (Kay Sass, Emergency Services Manager, and Tyler Selak, Senior Director of Operations - Ambulnz) (Committee Action Not Required) 2. Review of Safety Concerns on East Loockerman Street (David Suiters) (Committee Action Not Required) 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - July 29, 2025 PAGE 2 3. Request for Speed Humps/Reducers in Lincoln Park (Sharon Duca, Assistant City Manager) (Staff Recommendation: Staff requires direction from council to either select a presented option, amend the current code, or follow the existing procedure) ADJOURNMENT OF THE SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. Proposed Ordinance #2025-13 - Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed officials (Councilman Anderson) (Recommendation: Forward Proposed Ordinance #2025-13 to council for approval) 2. Proposed Amendments to Military Leave (Employee Handbook) (David S. Hugg, III, City Manager, and Chief Johnson, Dover Police Department) (Staff Recommendation: Approval of the proposed policy changes) 3. Discussion - Open Forum Improvements (Councilwoman Arndt) (Committee Recommendation: Forward the proposed changes to council for approval.) 4. Establishment of an Ad Hoc Security Committee 1. Councilman Andre M. Boggerty (Chair) 2. Councilwoman Donyale M. Hall 3. Councilwoman Dr. Julia M. Pillsbury 4. Lieutenant Jordan Miller ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 2

Item 1. CITY OF DOVER EMS FY 24-25 ANNUAL REPORT Tyler J. Selak Chief of Department Senior Director of Operations 3 tyler@docgo.com

Fully Staffed operation Item 1. ems employees transitioned from previous provider: 10 of 21 Full-time - EMTs 3 of 10 Part-time - EMTs 3 of 4 Full-time - Sergeants 4 of 4 Full-time - Lieutenants 1 of 1 full time - EMS Division Chief 21 of 40 (52.5%) of division employees have previous Dover 911 experience EMS Division Staffing: 21 Full-time – EMTs 10 Part-time – EMTs 4 Full-time – Sergeants 4 Full-time – Lieutenants 1 Full-time – EMS Division Chief 1 Full-time – EMS Deputy Chief / Operations Manager 4 1 Full-time – EMS Chief / Sr. Director of Operations

Leadership Org Chart Item 1. 5

Item 1. DEPLOYMENT 6

Item 1. STATION LOCATIONS STATION 1 – 1609 S. STATE STREET Units: A63, B63, D63, EMS 63 STATION 2 – 911 KENTON ROAD Units: C63 STATION 3 – 15 MAGGIES WAY Units: T63*, U63*, V63*, W63*, X63*, Y63*, Z63*, ATV 63-1, ATV 63-2, MI-3 *these units are from the transport division, used to cover additional emergencies 7

Item 1. 8

RESPONSE STATISTICS Item 1. 9

Run Volume Break Down Item 1. • 14,335 total incidents (based on incident number) • 9,591 Transports • 779 Surge Emergencies • 138 Surge emergencies handled by a City of Dover EMS unit • 54 calls handled by transport division 10

Run Volume Break Down cont. Item 1. • 82 surge emergencies resulted in no transport needed • 199 public assists • 1089 patient refusals • Mutual aid provided 61 times • Surge emergencies account for 5% of the total run volume 11

Average Response Times Item 1. *Incident Unit Notified By Dispatch To Unit Arrived On Scene In Minutes* CONSOLIDATED pmd Our aVg State GUIDELINES MET Alpha 8.5 Minutes 99.16% Bravo 6.0 Minutes 95.25% Charlie 6.4 minutes 99.86% Delta 5.3 Minutes 99.94% Echo 4.1 Minutes 100% Omega 8.3 MINUTES 100% 12 90% of responses below the response time guideline is the Delaware standard - Chapters - Delaware General Assembly

Totals by pmd code Item 1. CONSOLIDATED pmd total Alpha 4441 Bravo 2611 Charlie 3486 Delta 3338 Echo 321 Omega 157 11 Calls for service were not given a PMD code 13

top 5 dispatch reasons Item 1. • Sick person • Motor vehicle accident • chest pains • Unknown problems • Cardiac / respiratory arrest 14

Item 1. EMS DUTY OFFICER 2,684 Supervisor Responses 15

Dover fire mou Item 1. 16

Dover air force base mou Item 1. MOU Between City of Dover and Dover Airforce Base Night Shift (1900-0700) coverage 7 days a week 17

Special events Item 1. Delaware state university Football games Homecoming upstaffing Capital school district athletics Dover motor speedway Winterthur museum and gardens 18

Item 1. FLEET UPDATE 19

Fleet Item 1. UNIT NUMBER VEHICLE MODEL MILEAGE ASSIGNMENT 6301 2023 Ford E350 (Type III) 30,649 A63 6302 2023 Ford E350 (Type III) 27,027 B63 6303 2024 Ford E450 (Type III) 15,722 RESERVE 6304 2024 Ford E350 (Type III) 20,702 D63 6305 2023 Ford F450 (Type I) 16,672 C63 600 2019 Ford F450 (Type I) 137,899 Z 63 (Bariatric Unit) *SHARED RESOURCE* Car 1 2024 Ram 2500 19,056 EMS Chief / Sr. Director of Operations Car 10 2021 Ram 1500 117,751 EMS Duty Officer - Reserve Unit Car 14 2021 Ford Explorer 70,747 EMS Division Chief Car 16 2022 Ram 2500 32,191 EMS Duty Officer - Primary Unit Car 17 2021 Ford Explorer 76,301 EMS Deputy Chief / Ops Manager 20

Clinical save awards Item 1. Sergeant Barnwell EMT / FTO Brown Lieutenant Harris EMT Kearney EMT Kupis Lieutenant Veney Division Chief Jenkins Chief Selak 21

Training and education Item 1. 22

Item 1. QUESTIONS? 23

Item 2. City of Dover City Manager’s Office PO Box 475 Dover DE 19903-0475 Phone: (302) 736-7005 E-Mail: sduca@dover.de.us MEMORANDUM To: Chairman Andre Boggerty City Council and Council Committee Members CC: David S. Hugg, III, City Manager Andria Bennett, CMC, City Clerk Chief Thomas A. Johson, Jr., Dover Police Department Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services Mark Nowak, GISP, Public Works Director Jason Osika, Fire Marshal From: Sharon J. Duca, P.E., ICMA-CM, Assistant City Manager Date: March 20, 2025 Subject: Review of Data Surrounding Safety Concerns on East Loockerman Street Concerns have been received regarding traffic speeds and volumes on East Loockerman Street (a City maintained street). As a result, a request to fully close the street at South Edgehill Avenue has been received. At the January 28, 2025, Council Committee of the Whole Meeting, it was moved that staff should begin the process of evaluating the proposed road closure with the required agencies and departments. The following is information available to date. In order to evaluate traffic speeds and volumes, a speed study is typically performed. The Dover Police Department performed a speed study of the subject area in July 2023 and March 2025. Overall, the volume of vehicles analyzed decreased by just over 5,000 vehicles between the two studies. The posted speed limit for the area is 25 MPH in accordance with state law for residential areas. The average speed for the two studies was fairly consistent, with an average speed of 24 MPH being registered in the most recent study. The fastest speed decreased by 11 MPH from 2023 to 2025 with no enforceable violations found in the most recent study. The 85th Percentile Speed is also used to evaluate roads with this speed being the rate at or below which 85 percent of the drivers travel on a road segment. Motorists traveling above the 85th Percentile Speed are considered to be exceeding the safe and reasonable speed for road and traffic conditions (Federal Highway Administration). The 85th Percentile Speed for both studies was 30 MPH which is within 5 MPH of the posted speed limit. Over 5 MPH can trigger additional analysis regarding the posted speed. It should also be noted that the City of Dover Fire Marshal has reviewed the request to close East Loockerman Street at South Edgehill Avenue and does not support the closure. If the road were to close, it would increase the response time to emergency incidents. On January 14th of this year, there was a structure fire at Loockerman Court, and this was the route of travel for the Fire Department. If this area were closed, the Fire Department would have had to utilize East Division Street resulting in an increased response time. Increased response time allows a fire to grow larger and reduces the chance of life safety efforts for anyone trapped inside the structure. 24

Item 2. Review of Data Surrounding Safety Concerns on East Loockerman Street March 20, 2025 Page 2 of 2 Discussions have occurred with the Director of Water & Wastewater / Engineering Services and the Public Works Director. In the past, petitions have been required to install stop signs that are not required by the Manual for Uniform Traffic Control Devices (MUTCD). As the MUTCD is silent on road closures, it is strongly recommended that a petition be established to determine what the affected residents desire. The procedure for the petition is recommended to follow that utilized for a street name change (Section 98-45 of the City of Dover Code of Ordinances). If it is determined that the community and Council wish staff to pursue this matter further, an engineering analysis can be performed to evaluate the costs and design requirements to close the road. It should be noted that capital improvements related to stormwater and drainage would be required, depending on the mechanism of closure, as East Loockerman Street currently drains in a westerly direction from South Edgehill Avenue to John Hunn Brown Road. In conclusion, the data received does not warrant any specific changes. If City Council would like to pursue the matter further, it is recommended that the community develop a petition for the closure. If the petition indicates that a majority of the property owners concur, additional engineering analysis can then be performed to determine the methodology and costs associated with a closure. 25

Item 2. Default Report Title Use Preferences to Define Titles Site Code: 00000006 Latitude: 39.162295 Station ID: Dover PD Longitude: -75.511893 Location 1: E Loockerman St and S Edgehill Ave Combined Lanes 3/12/2025 to 3/19/2025 Percentile Speeds Percentile 25th 50th 65th 70th 75th 80th 85th Speed - MPH 20.9 23.9 26.9 27.9 27.9 28.9 29.9 Vehicles Traveling Greater Than 45.0 MPH Total Volume 706 Total Greater Than 45.0 0 Percent Greater Than 45.0 0.0% Mean, Median, and Mode Averages Mean: 24.2 Median (50th %): 23.9 Mode: 23.0 26 1

Default Report Title Item 2. Use Preferences to Define Titles SPEED DATA ANALYSIS 6

Default Report Title Item 2. Use Preferences to Define Titles SPEED DATA ANALYSIS 7

Default Report Title Item 2. Use Preferences to Define Titles SPEED DATA ANALYSIS 29

Default Report Title Item 2. Use Preferences to Define Titles SPEED DATA ANALYSIS 30

Item 2. 31

Item 3. Request for Speed Humps/Reducers in Lincoln Park City of Dover Safety Advisory and Transportation Committee July 29, 2025 32 1

Item 3. Nature of Request • Requests for Speed Humps/Reducers have been made by constituents in various areas, most recently within Lincoln Park, particularly due to concerns over speeding within residential areas. • The following presentation will review code requirements as well as pros and cons related to these types of traffic control devices. • Information is based upon an engineering, operational and emergency services perspective. 33 2

Item 3. What are Traffic Calming Devices? • Physical or visual tool designed to slow down vehicles and make roads safer for all users, including motorists, pedestrians and cyclists. • Examples include: • Speed Bumps • Speed Humps • Speed Tables • Chicanes • Roundabouts • Neckdowns • Rumble Strips • Road Markings • Bollards • Feedback Signs 34 3

Item 3. Current Code – Section 98-10.-Speed Reduction Devices (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Speed bump shall mean a transverse hump, generally designed as a rounded, raised pavement structure usually from two to six inches high and one to three feet from front to back, set into the surface of a street, parking lot, or driveway to slow the traffic. Their design generally dictates comfortable crossing speeds of five miles per hour or less so they are usually appropriate only for use where vehicle speeds are typically the lowest to begin with such as parking lots, private roads, and on some residential streets. Speed cushion shall mean a speed hump with an unraised path for fire trucks and ambulances through the hump. Speed cushions are devices designed as several small speed humps installed across the width of the road with spaces between them. They are generally installed in a series across a roadway resembling a split speed hump. Speed hump shall mean a raised area in the pavement surface, usually from three to four inches high and 10 to 12 feet from front to back, extending transversely across the travel way. The purpose of the length of a speed hump is to allow the entire vehicle to be on the hump at once before it descends the far side onto the pavement to reduce the likelihood that a vehicle will "bottom out" when going over the speed hump. Speed humps are typically applied to residential streets where speed limits do not exceed 25 miles per hour. (b) Prohibited. Any device used as a means of speed reduction on any city street, drive, parking lot, or any other driveable surface, which causes a change in elevation which may result in emergency equipment having to reduce speed during a time of emergency, is prohibited. (c) Permitted. Speed cushions may be installed on privately owned commercial property, at the owner's expense, following review by the Safety Advisory and Transportation Committee and approval by city council. Any other type of speed reduction device on private commercial property within the city is prohibited. (d) Installation and design standards. Installation and design standards for speed cushions shall be in accordance with the Delaware Traffic Calming Design Manual. 35 4

Item 3. Speed Bump Pros: • Reduces speed to 5 mph • Material needs less than hump or table • Best for pedestrian safety • Better suited for quiet streets Cons: • Longer response times for emergency vehicles • Must be known to perform snow removal operations • Drainage concerns • Ongoing maintenance requirements • Jarring hit for motorists Source: https://pcfarmhoa.org/speed-study-faq/ • Increased noise and air pollution • Not permitted in code 36 5

Item 3. Speed Hump Pros: • Controls traffic to around 15-25 mph • Limits speeding, while keeping the traffic moving at desired speed • Gradual increase for motorists, not a jarring hit • Better for busy areas Cons: • Longer response times for emergency vehicles • Must be known to perform snow removal operations Source: https://pcfarmhoa.org/speed-study-faq/ • Drainage concerns • Ongoing maintenance requirements • Jarring hit for motorists • Increased noise and air pollution • Not permitted in code 37 6

Item 3. Speed Table Pros: • Controls traffic to around 25-30 mph • Limits speeding, while keeping the traffic moving at desired speed • Gradual increase for motorists, not a jarring hit • Better for busy areas Cons: • Longer response times for emergency vehicles • Must be known to perform snow removal operations • Drainage concerns Source: https://pcfarmhoa.org/speed-study-faq/ • Ongoing maintenance requirements • Discomfort for motorists • Increased noise and air pollution • Not permitted in code 38 7

Item 3. Speed Cushion Pros: • Controls traffic to around 10-20 mph • Wheel cutouts (typically 6’-7’) to allow large emergency vehicles and buses to drive at usual speed • Less impact on vehicle, due to cushioned impact Cons: • Longer response times for smaller Source: https://speed-cushion.com/speed-cushions/speed-cushions-bumps-humps-tables/ emergency vehicles (pickup 5’-2”) • Must be known to perform snow removal operations • Potential drainage concerns • Ongoing maintenance requirements • Some vehicles with wide wheelbase could bypass device. • Increased noise and air pollution • Code only allows on privately owned commercial property, with Council approval Source: https://www.tennessean.com/story/news/local/2025/04/10/nashville-speed-bumps- 39 deterrents-effectiveness/80734290007/ 8

Item 3. Other General Considerations • Devices can be created using rubber material, not just asphalt • Devices (if made of rubber) could be relocated as they would be bolted into the street surface (relocating would require the increased cost of road patching to minimize damage to road surface) • Vertical delineators must be installed to inform city staff of location, in case a snow event covers the device • Costs • Asphalt installation - $8k-$15k, depending on width and length • Rubber speed bumps – approximately $40/lf or $1,280 on a 32’ wide street • Rubber speed humps – approximately $80/lf or $2,560 on a 32’ wide street • Rubber speed table – approximately $500/lf (assuming 21’ wide table) or $16,000 on a 32’ wide street • Rubber speed cushion – approximately $5,000 for an application on a 32’ wide street 40 9

Item 3. Other Emergency Response Considerations • Slower Emergency Response Times • Compelling emergency vehicles to reduce speed directly impacts response time • Fires can double in size every 30 seconds leading to great destruction or loss of life • In cardiac arrest cases, every minute without CPR or defibrillation decreases survival by 7%-10% • Risk to Patients • Speed bumps can exacerbate injuries and disrupt sensitive medical equipment • Vehicle Wear and Tear • Repeated crossings over speed reduction devices cause increased wear on suspension systems, increase maintenance costs and reduce vehicle lifespan 41 10

City of Dover Item 1. PROPOSED ORDINANCE #2025-13 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 2 – Administration, Article IV – Officers and Employees, Division 1. – Generally, 5 Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed 6 officials be amended by inserting the text indicated in bold blue as follows: 7 8 Sec. 2-201. - Compensation and expenses for mayor, council, and other elected or appointed 9 officials. 10 11 (a) Fees established. In accordance with section 12 of the Charter, authorizing the council to 12 establish compensation and expenses for the mayor, council members, and other elected or 13 appointed officials, the following fees are hereby established: 14 15 (1) Mayor. The mayor shall receive an annual salary of $52,000.00 (FY 2023). In addition, 16 the mayor shall receive an expense allotment of up to $5,000.00, to be included in the city's 17 annual budget for miscellaneous expenses, to be reimbursed upon submission of receipts or 18 proper documentation. Expenses in excess of this amount shall only be permitted by council 19 approval. The mayor shall be entitled to all benefits customary to an employee of the city, 20 except pension benefits, and sick and vacation leave. 21 22 2) Council members generally. Each council member shall receive an annual salary of 23 18,000.00 (FY 2023). The council president shall receive an annual salary of $23,000.00 (FY 24 2023). Council members shall receive reimbursement for actual and necessary expenses 25 incurred when on official business as prescribed by ordinance or policy. 26 27 (3) Board of assessment appeals. Each appointed member of the board sitting to hear appeals 28 from the municipal assessment shall receive $75.00 per diem reimbursement for 29 expenses for the preparation and attendance at each meeting of the board of assessment 30 appeals. 31 32 (4) Nonemployee election officers. Each person, not a city employee, appointed to serve as an 33 election judge for any municipal election shall receive an amount set by city council for per diem 34 reimbursement for each election attended. Each person chosen to serve as a clerical assistant for any 35 municipal election shall receive an amount set by city council for per diem reimbursement for each 36 election attended. 37 38 (5) Employee election officers. Employees of the city appointed to serve as election 39 judges or officials for any municipal election shall receive an amount set by city council for per 40 diem reimbursement for expenses for each municipal election attended in addition to their regular 41 salary. 42 (6) Appointee to council committee. Each appointed member to any city council P.O. Box 475 ❖ Dover, Delaware ❖19903 42 Community Excellence Through Quality Service

Ordinance #2025-13 Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division Item 1. 1 - Generally, Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed officials Page 2 43 committee, not serving an elected term to any city office, shall receive $75.00 for preparation 44 and attendance at each committee meeting to which the member is appointed. 45 46 (7) Employee on council committee. Any city employee appointed to a council committee 47 shall receive $25.00 for reimbursement for expenses per diem for each meeting attended, 48 which is held after 5:00 p.m. on a scheduled workday or at any time on a weekend or city- 49 approved holiday. 50 51 (8) Planning commission. Each appointed member of the planning commission shall receive 52 $100.00 per diem reimbursement for expenses to be paid monthly for preparation and 53 attendance at each meeting of the planning commission. 54 55 (9) Board of adjustment. Each appointed member of the board of adjustment shall receive 56 $75.00 per diem reimbursement for expenses to be paid monthly for preparation and attendance 57 at each meeting of the board of adjustment. 58 59 (10) Construction and property maintenance code board of appeals. Each appointed member of the 60 construction and property maintenance code board of appeals shall receive $75.00 per diem 61 reimbursement for preparation and attendance at each meeting of the construction and property 62 maintenance code board of appeals. 63 64 (11) Code Board of Appeals. Each appointed member of the code board of appeals shall 65 receive $75.00 per diem reimbursement for preparation and attendance at each meeting of 66 the code board of appeals. 67 68 69 ADOPTED: * 70 71 SYNOPSIS 72 This ordinance adds reimbursement in the amount of $75 to members of the code board of appeals as 73 reimbursement for preparation and attendance at each meeting. 74 75 (SPONSORS: ) 76 77 Actions History 78 07/29/2025 - Introduction - Council Committee of the Whole/Legislative, Finance, and Administration 79 Committee P.O. Box 475 ❖ Dover, Delaware ❖19903 43 Community Excellence Through Quality Service

Item 2. Action Form BACKGROUND AND ANALYSIS • Increased Military Training Leave: Employees may now take up to 15 days of paid military training leave per calendar year—an increase from the federally guided 10 days. • Additional policy proposals designed to better align our practices with national standards and the unique needs of our military staff. Please see the packet for additional details. Page 1|9 44

Item 2. Office of Human Resources Memorandum To: Council, City Clerk, City Management From: H. Naomi Poole, Human Resources Director Date: July 22nd, 2025 Subject: Support and Policy Enhancements for Employees in Military Service ____________________________________________________________________________________ The City of Dover proudly supports the dedicated members of our workforce who serve in the United States Armed Forces. We recognize the immense value, discipline, and sacrifice that military service brings, and we remain committed to creating a supportive, respectful, and equitable environment for all military-affiliated employees. We are especially appreciative of Chief Johnson, who has been a strong advocate for service members within our organization. His continued leadership and research into best practices—both statewide and nationally—have contributed greatly to the City’s efforts to enhance our military leave policy. As a demonstration of our ongoing support, we have already made the following improvement to our current policy: • Increased Military Training Leave: Employees may now take up to 15 days of paid military training leave per calendar year—an increase from the federally guided 10 days. Looking ahead, Chief Johnson has presented additional policy proposals designed to better align our practices with national standards and the unique needs of our military staff. These proposed changes are currently under review and would be considered for implementation in January 2026, pending collaboration with the Finance and HR Departments. Page 2|9 45

Item 2. Key items under review include: • Establishing clear guidelines for usage in the first and final years of employment • Replacing bridge pay with full-pay benefits for military training leave • Requiring employee notification within 48 hours of receiving military orders • Transitioning military leave status from non-pensionable to pensionable • Updating statutory references from VRAA to USERRA (Uniformed Services Employment and Reemployment Rights Act) • Aligning mobilization pay practices with the State of Delaware military pay policy • Removing outdated assumptions about military compensation • Addressing transitional administrative responsibilities upon return to work • Adopting inclusive, gender-neutral language throughout the policy Please review the attached draft Military Leave Policy. Once the policy is finalized, a formal addendum will be issued to incorporate the approved changes. We sincerely thank all our military employees for their commitment and service. Your dual role as defenders of our nation and public servants within our city is deeply valued. We are proud to support you—not only in words, but through policy and action. With appreciation and respect, H. Naomi Poole, MMHR Human Resources Director City of Dover Page 3|9 46

Item 2. Proposed Military Leave Policy SECTION 2. MILITARY LEAVE Military Training Leave Full-time, regular employees who are members of the National Guard or Armed Forces Reserve will be allowed up to fifteen (15) work days of military training leave per calendar year. For employees with custom schedules, military training leave will not exceed 120 hours per calendar year. Employees will receive their full pay for military training leave up to 120 hours in each calendar year. Military training leave does not carry over from year to year. Military training leave will be pro-rated during the employee’s first year of service to the City. Military training leave cannot be included in Terminal Leave calculations during the employee’s last year of service to the City. While taking military training leave, the employee’s leave credit and other benefits shall continue to accrue as if the employee physically remained with the City during this period. An employee must notify their supervisor within 48 hours of receiving military orders. Active Duty Full-time, regular employees who are guardsmen and reservists have all the job rights specified in the Uniformed Services Employment and Reemployment Rights Act. All employees who enlist or are reactivated in one of the military services will be granted on application a military leave of absence for a maximum period of five (5) years. Military Mobilization Pay Should an employee be called to active duty, they shall receive full pay for the first 30 days, or first 240 hours of the mobilization. In December, any residual time from the bank of 15 days, or 120 hours, of military training leave may also be assigned to a military mobilization situation. The residual hours will be applied to the last full pay period of the year. Beginning on the 31st day, or hour 241, if the compensation received by a full-time regular employee while on military leave as a result of individual or military unit mobilization is less than the last rate of pay that would have been earned during this same time period as a City employee, the employee shall receive partial compensation equal to the difference in the military compensation earned as a reservist or guardsman and the base salary that would have been earned during the same time period as a City employee. This differential shall be paid for a time Page 4|9 47

Item 2. period of up to one year from the date the employee reports to active military service duty and shall cease upon termination of the active duty assignment. The one-year clock will pause any time the employee receives full pay from their vacation bank, compensatory time bank, or residual military training hours. In December, any unused benefit hours that would expire on the last day of the year will be paid out to the employee in the last paycheck of the year. Payouts of expiring time banks does not influence the one-year differential clock. Returning From / Reemployment After Military Service Service Time Return Schedule After 30 days or less: Beginning of the next regularly scheduled work period on the first full day following completion of service and expiration of an 8-hour rest period following safe transportation home. After 31 to 180 days of military time: Employee will return to work 14 days after completion of military duty. During the 14-day window, the employee will complete all customary transitional activities for both the military and the employer. This will include all needed consults, rehabilitation and update training that might have been missed while deployed. After 180 or more days of military time: Employee will return to work 90 days after completion of military duty. During the 90-day window, the employee will complete all customary transitional activities for both the military and the employer. This will include all needed consults, rehabilitation and update training that might have been missed while deployed. Service Time Re-application Schedule After the maximum 5 years of military deployment allowed by Federal Law, and upon release from military service with an honorable discharge, a veteran must apply for reinstatement to their former position. If at any time during military leave the employee is subject to proceedings connected to the Uniform Code of Military Justice, both their Department Head and the Director of Human Resources shall be notified without delay. Benefits When the veteran is returned to active employment, all benefits previously earned such as sick leave, longevity pay, unused vacation time and cost of living increases shall be credited to their record. Time spent while on active duty shall be credited towards completed years’ service with the City for the purpose of computing retirement time, vacation time, and longevity increases. Page 5|9 48

Item 2. An eligible City employee shall receive uninterrupted health insurance benefits at the same level as before they were called to active duty for a period of up to one year from the date the employee actually reports to active military service. The employee shall also be allowed to continue pension contributions based on his or her normal base pay. Part-time Employment Part-time regular employees working less than twenty (20) hours per week and temporary employees are eligible for military leave but not partial compensation. Part-time regular employees working more than twenty (20) hours per week are eligible for military leave but compensation will occur at a pro-rated level. Miscellaneous USERRA (Uniformed Services Employment and Reemployment Rights) guidelines apply to all military leave. Page 6|9 49

Item 2. SECTION 2. MILITARY LEAVE Revised 7/21/2025 Changes to Current Handbook Military Leave of Absence Policy The City of Dover is committed to protecting the job rights of employees absent on military leave. In accordance with federal and state law, it is The City of Dover’s policy that no employee or prospective employee will be subjected to any form of discrimination on the basis of that person's membership in or obligation to perform service for any of the uniformed services of the United States. Specifically, no person will be denied employment, reemployment, promotion or other benefits of employment on the basis of such membership. Furthermore, no person will be subjected to retaliation or adverse employment action because such a person has exercised his or her rights under applicable law or this policy. If any employee believes that he or she has been subjected to discrimination in violation of this policy, the employee should immediately contact the human resources (HR) department. Eligibility Employees taking part in a variety of military duties are covered under this policy. Such military duties include leaves of absence taken by members of the uniformed services, including active duty, reserve or National Guard, for training, periods of active military service and funeral honors duty, as well as time spent being examined to determine fitness to perform such service. This policy also covers individuals serving in the active components of the armed forces and the National Disaster Medical System (NDMS) as well as reservists for the Federal Emergency Management Agency (FEMA) when they are deployed to disasters and emergencies on behalf of FEMA. Subject to certain exceptions under the law, these benefits are generally limited to five years of leave of absence. Military Training Leave Full-time, regular employees who are members of the National Guard or Armed Forces Reserve will be allowed up to fifteen (15) workdays of military training leave per calendar year. If the compensation received while on military leave is less than the base salary that would have been earned during this same time period as a City employee, the employee shall receive partial compensation equal to the difference in the compensation earned as a reservist or guardsman and the base salary that would have been earned during this same period as a City employee. The effect will be to maintain the employee’s salary at a normal level during this period. If such military duty is requested beyond these fifteen (15) workdays period, the employee shall be eligible to take accumulated vacation leave or be placed on leave without pay status. While taking military leave with partial pay or without pay, the employee’s leave credit and other benefits shall continue to accrue as if the employee physically remained with the City during this Page 7|9 50

Item 2. period. An employee may use vacation time for the ten (15) days military duty and receive both vacations pay and pay from the military without reimbursement to the City. An employee must notify his/her supervisor a minimum of ten (10) days prior to taking military leave The pay received from the military while on military leave shall not be considered as pay for pension purposes. No employee pension contributions will be deducted; the City will not make pension contributions based on the pay and the pay shall not be used to compute pension benefits Active Duty Full-time, regular employees who are guardsmen and reservists have all the job rights specified in the Veterans Readjustment Assistance Act. All employees who enlist or are reactivated in one of the military services will be granted on application a military leave of absence for a maximum period of five (5) years. Military Mobilization Pay If the compensation received by a full-time regular employee while on military leave as a result of individual or military unit mobilization is less than the base salary that would have been earned during this same time period as a City employee, the employee shall receive partial compensation equal to the difference in the military compensation earned as a reservist or guardsman and the base salary that would have been earned during the same time period as a City employee. This differential shall be paid for a time of up to one year from the date the employee reports to active military service duty and shall cease upon termination of the active- duty assignment. 46 Military compensations shall include base pay, all special pay, bonuses and allotments, and any other direct compensation received because of mobilized military service from the government of the United States or any State government. Re-employment After Military Service Upon release from military service with an honorary discharge, a retiring veteran must apply for reinstatement as follows: 30 days or less Beginning of the next regularly scheduled work period on the first full day following completion of service and expiration of an 8-hour rest period following safe transportation home. 31 to 180 days Application of reinstatement must be submitted not later than 14 days after completion of military duty. 180 or more Application for reinstatement must be submitted no later than 90 days after days completion of military duty. Page 8|9 51

Item 2. Benefits When the veteran is returned to active employment all benefits previously earned such as sick leave, longevity pay, unused vacation time and cost of living increases shall be credited to his record. Time spent while on active duty shall be credited towards completed years’ service with the City for the purpose of computing retirement time, vacation time, and longevity increases. In regard to pension benefits, sworn police officers are subject to the Delaware County and Municipal Police/Firefighter Pension with the State of Delaware. Please contact the State of Delaware Pension Office for complete details. An eligible City employee shall receive uninterrupted health insurance benefits at the same level as before he or she was called to active duty for a period of up to one year from the date the employee reports to active military service. The employee shall also be allowed to continue pension contributions based on his or her normal base pay. Part-time Employment Part-time regular employees working less than twenty (20) hours per week and temporary employees are eligible for military leave but not partial compensation. USERRA (Uniformed Services Employment and Reemployment Rights) guidelines apply to all military leave Page 9|9 52