CCW MINUTES and Attachments 1-2

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on August 12, 2025, at 6:00 p.m. with Council President Neil presiding. Members of Council present were Mr. Anderson, Ms. Arndt, Mr. Boggerty, Ms. Hall, Mr. Lewis (via WebEx), Dr. Pillsbury, Mr. Rocha, and Dr. Sudler (via WebEx). Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Cunningham, Mr. Lewis (Parks, Recreation, and Community Enhancement), Mr. Iriowen (via WebEx), Mr. Wilson (Utility), and Mr. Shevock (via WebEx) (Legislative, Finance, and Administration). Mr. Garfinkel (Legislative, Finance, and Administration) was absent. ADOPTION OF AGENDA Ms. Hall moved for adoption of the agenda, seconded by Ms. Arndt and unanimously carried. Proposal for Funding a Safer, Greener, Cleaner City of Dover (Bobby Wilson, CEO/Founder of Booted & Suited Career Academy Due to the absence of Mr. Bobby Wilson, CEO/Founder of Booted & Suited Career Academy, Mr. Neil requested that this item be deferred to the next meeting. By unanimous consent, this item was moved to the next Council Committee of the Whole meeting. Council Reports – July 2025 First District Dr. Pillsbury reported attending the Fourth of July Parade, the City of Dover Police Department Virtra Training System demonstration, and the Central Delaware National Association for the Advancement of Colored People (NAACP) Branch's Annual Freedom Fund Banquet. She noted that she was successfully able to participate virtually from vacation in Florida during the Regular Council meeting. However, during the Council Committee of the Whole meeting, she had difficulties hearing, and she hopes that this can be resolved in the future. Mr. Rocha reported attending a meeting with the Dover Housing Authority, Council President Neil, and Councilman Anderson. He also reported attending a meeting with NeighborGood Partners, Mr. Boggerty, Representative Bill Bush, Representative Kerri Evelyn Harris, and Senator Trey Paradee to discuss senior apartment issues. Lastly, he reported attending a back-to-school event for the Capital School District as Booker T. Washington and the Central Delaware NAACP Branch’s Annual Freedom Fund Banquet, where he provided music. Second District Ms. Hall reported attending the City of Dover Police Department Virtra Training System demonstration. She noted that it will be a great training opportunity for the police men and women to be placed in real-life scenarios and receive cutting-edge training. She noted visiting Barrister Place to evaluate all the new lighting and other security measures that have been recently provided,

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 2 and they have been actively engaged in conversations regarding the possibility of having a fence installed. She had the opportunity to meet with the mayor and a constituent regarding speeding in a community, and she looks forward to finding some opportunities to meet the constituents' needs. Lastly, she reported that the Delaware 2025 Veterans’ Stand Down event will be coming to Schutte Park on September 19, 2025. Mr. Lewis reported participating in a Homeowners Association meeting in the Clearview Meadow development and addressing complaints regarding the major construction project that is currently ongoing on South Little Creek Road, which has been causing traffic backups. Third District Ms. Arndt reported working with local neighborhood leaders to establish a meeting place for the new Central Elementary principal to meet with the neighborhood and get to know everybody. She also reported attending the National Night Out with many of her colleagues and met with the solicitor candidate along with many of her colleagues. She noted attending the Haramee event at Delaware State University with Mr. Rocha, stating that it was a wonderful event for youth empowerment, with a lot of music, and the kids were fantastic. She explained that it is a summer camp that helps make sure that kids do not lose any skills over the summer, and she is hoping to expand the program so that more Dover students attend the event. Fourth District Mr. Anderson reported that it had been a relatively busy month despite it being the summertime. He highlighted that some of the events had already been covered, but several members attended a community town hall at the Sankofa Center, and he was pleased that so many of his colleagues were able to attend on such short notice. He noted attending the Haramee youth empowerment event which several of them participated and contributed to the event. He thanked Representative Bill Bush for having productive conversations regarding concerns of their mutual constituents in Mill Creek. He thanked the staff who are working on infrastructure issues within the district, and he hopes to provide a report on that in the future. Dr. Sudler reported attending the Downtown Dover Partnership meeting, where he is joining the Parking and Safety Committee to help address some of the safety concerns of downtown and the Downtown Development District. He noted going to Lincoln Park to address concerns, which he would like to have Mr. Boggerty add to the Safety, Advisory, and Transportation agenda. He explained that he is working with the Mayor to secure housing choice vouchers for some of the victims from the Barrister Place shooting. He stated he was also working on addressing the overgrowth of vegetation on Conwell Street that has begun to overtake the cable lines, and he is looking into having the vegetation cut back some. Lastly, he reported attending the Community Health Day at the Holy Trinity UAME Church. At-Large Mr. Boggerty stated that many of the events had been mentioned; however, he met with Mr. Rocha regarding senior citizens and their rent increases at one particular location, which has increased in rent by eight percent over the last three years, for a total of twenty-four percent. He attended the Central Delaware NAACP Branch’s Annual Freedom Fund Banquet. He noted that he is gathering information regarding security so that they may come together for a formal introduction of the

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 3 suggestions. He reported attending a demonstration of the Florida police, where he unfortunately did not shoot well, the Community Health Day at the Holy Trinity UAME Church, a meet and greet with the solicitor, and the community town hall at the Sankofa Center. Council President Neil Council President Neil reported attending the Kent Economic Partnership luncheon on July 30, 2025, at Kent County Levy Court with the Mayor and Mr. Anderson. He also attended the double Habitat for Humanity’s opening of two homes on South New Street, and the ribbon cutting for Dave’s Hot Chicken at the former Friendly’s location on Route 13. On August 4, 2025, he attended the Wild Meadows meeting regarding the fence coming down between Wild Meadows and Persimmon Park Place because of the long-awaited delay of the drainage project, along with Jason Lyon, Water and Wastewater Director, who had to endure presenting to both communities on the same night. He reported exchanging multiple emails with a resident of the East Lake Garden area on a range of concerns that were shared with Ms. Arndt. He thanked David S. Hugg, III, City Manager, Sharon Duca, Assistant City Manager, Paul Waddell, Electric Director, and Eddie Kopp, Code Enforcement Supervisor, for their superior service. He worked with a member of the Friends of Old Dover to request a refund of the required deposit for an appeal that was not permitted over the demolition of two buildings in the Historic District. He explained that he received thanks from a gentleman who was directed to the entire council for the lights and camera in the Barrister Place area. He noted that he shared a series of emails with Ms. Arndt on the conditions of trees in a shopping center on Silver Lake, along with Commissioner Doyle, and expressed appreciation for Eddie Kopp. He received a thank-you note from a constituent, which should also go to Eddie Kopp, for cleaning up a side-by-side trash-ridden house on Bradford Street. Lastly, Mr. Neil reported engaging in discussions with Ms. Arndt, Mr. Anderson, Ms. Duca, and Mr. Hugg on the request to consider the creation of the First State Aquatic Center in Dover. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairwoman Arndt presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Dr. Pillsbury and unanimously carried. Ms. Arndt welcomed Mr. Charles Cunningham, IV to the Parks, Recreation and Community Enhancement Committee. Parks and Recreation Capital Project Reallocation of Funds (Roger Ridgeway, Director of Parks and Recreation) Mr. Roger Ridgeway, Director of Parks and Recreation, reviewed the background and analysis regarding the Capital Project Reallocation of Funds. Staff recommended authorizing the City Manager to perform the necessary budget amendments, based upon carry forward project balances, to complete the Dover Park Building Improvement project construction, the Dover Park Splash Pad project construction, and the Dover Park ADA

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 4 Accessible Playground project design and construction, based upon funding from the Schutte Park Skate Project, as well as authorize the City Manager to proceed with associated change orders. Ms. Arndt clarified that with the projects for the Dover Park building and the splash pad, there were some cost overruns, and those cost overruns were approved by the city manager, within the budget guidelines, to keep the projects moving forward. To continue moving forward, money needs to be moved from the skate park project and moved to the playground and the splash pad to complete the projects. She noted that Mr. Ridgeway provided substantial information within the packet as to where the cost overruns were coming from and why they were needed. She stated that the important piece to note was that the skate park will still be completed because the funds being removed from the budget will be compensated with in-house services for items such as tree planting and grading. Responding to Dr. Sudler, Mr. Ridgeway stated that the reallocation will ensure that the engineer can finish the plans for the skate park so that it can be sent out. Once the project is sent out to bid, then the project will begin moving forward from that point. Responding to Dr. Sudler, Mr. Ridgeway stated that the project plans are very close to being completed, they just need to be finalized. He also noted that he is not sure how long construction of the park would take. Responding to Dr. Sudler, Mr. Ridgeway stated that he believed the park was to be completed by the summer of 2025, but he would need to look back to confirm the expected date. Responding to Dr. Sudler, Mr. Ridgeway stated his goal would be to have the park completed by the summer of 2026. Mr. Anderson emphasized the importance of keeping the skate park project at the top of the priority list. Responding to Mr. Anderson, Mr. Ridgeway stated they do have the do-it-yourself skate park up and running, and it has been very active every day. Responding to Mr. Anderson, Mr. Ridgeway stated that his hope is that the reallocation will speed up the process with the skate park because it will allow the engineer to begin finalizing the plans. Responding to Dr. Sudler, Mr. Hugg stated the only funding that he was aware of was the Outdoor Recreation, Parks, and Trails (ORTP) Program. He explained that the city has received funding for a variety of projects in the past, but the program is not open now. Responding to Mr. Rocha, Mr. Ridgeway stated that part of the funding from the Tony Hawk Foundation went towards the do-it-yourself location. Mr. Neil moved to recommend authorizing the city manager to perform the necessary budget amendments associated with the change orders. The motion was seconded by Dr. Pillsbury

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 5 and carried by a roll call vote of nine yes (Hall, Boggerty, Anderson, Pillsbury, Arndt, Rocha, Neil, Cunningham, Michael Lewis) and two no (Sudler, Lewis). Ms. Arndt moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting, hearing no objection the meeting adjourned at 6:29 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Mr. David S. Hugg, III, City Manager, introduced Ms. Andrea Griffin, the new Customer Service Director. Ms. Griffin gave a brief overview of her skills and experience. Adoption of Agenda Ms. Hall moved for adoption of the agenda, seconded by Dr. Sudler and unanimously carried. 2025 Electric Service Handbook Revisions (Paul Waddell, Electric Director, Andrea Griffin, Customer Service Director, and Allison Haines, Customer Service Supervisor) Mr. Paul Waddell, Electric Director, reviewed the proposed changes to the Electric Department. Mr. Waddell emphasized updates to underground extension requirements, power factor equipment, meter-mounted surge protectors, and construction standards related to meters for renewable energy interconnections. He also noted that they clarified the costs for commercial meters for these renewables. He explained that this information was available in different documents, but they consolidated it into one. Staff recommended approving the presented revisions to the Electric Service Handbook. Mr. Anderson questioned what the policy would be for people to sell renewables if they have a solar system and it is being sold back through the meter. Responding to Mr. Anderson, Mr. Waddell stated that if the facility or residence changes ownership, it is up to the new occupant to transfer the system into their name if they want to retain it. Most of the residential solar power within the city is leased. There have been a few instances where customers have decided to sell their property, and the system was removed by the owner or relocated to their next location. Responding to Ms. Arndt, Mr. Waddell stated that all new utilities will be installed underground unless it is necessary to do them overhead for reliability. He explained that they will coordinate with all new developers to ensure that the services are installed underground. He noted that if there is a specific location that cannot be placed underground, then they will put them overhead.

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 6 Responding to Ms. Arndt, Mr. Waddell stated that the requirement for installation underground was not prompted by state legislation but rather by preference. He explained that it reduces the chance of a stray tree limb falling and knocking out someone's power if placed underground. He noted that they would prefer to have the rest of the overhead power lines, the distribution lines leading to the service underground, as it is more reliable, but more expensive. He explained that if they are up, working, and still serviceable, they will not be taking them down until their end of life. Responding to Mr. Boggerty, Mr. Waddell stated that the handbook is mainly directed towards construction, residential, and commercial services, and the service classifications. The vendors or providers not properly hanging or burying their wires, like at Barrister Place, are covered in the licensing and pole attachment agreements. He noted that they have Master License Agreements (MLA) with all the communication providers. He explained that some of the issues at Barrister Place lie within the spooling of the lines, as there are excess lines that are hanging down. He further noted that some of the poles are the service provider poles because there are places within the city where they own the pole lines and the city is attached to them. He stated he is unsure why in the 50’s, 60’s, and 70’s the city did not obtain ownership of the poles. Responding to Dr. Sudler, Mr. Waddell stated that he was not familiar with the Mount Zion Church project, but if they were provided a new service and it was a new structure, then they would likely be the sole user of the transformer because it would be sized for them. He noted that if they are not the sole user of the transformer, then they would look at the load that they would be adding to the existing transformer and then upgrade that one. Ms. Andrea Griffin, Customer Service Director, reviewed the proposed Customer Service Department changes, which made current policies clean, clear, and concise, and added them back into the handbook according to the House Bill 62 that was recently passed. Responding to Mr. Anderson, Ms. Griffin stated that the only change that customers should see would be communication from the Customer Service Department. The customers who are being affected by disconnections due to delinquent balances will receive more communication regarding when they are disconnected in response to House Bill 62. Responding to Mr. Anderson, Mr. Griffin stated that they are in the process of onboarding the Daupler system, which Middletown currently uses. She noted that the program will make it easier to upload vital contact information, which will allow customers to receive critical information via text messages, emails, or their preferred communication style. She explained that the system will automatically send out information about a disconnect, and the customer will also receive on after 5:00 p.m. when they are on the list for disconnection. Ms. Arndt moved to recommend approval of the presented revisions to the Electric Service Handbook. The motion was seconded by Dr. Sudler and unanimously carried. Mr. Rocha moved for adjournment of the Utility Committee meeting, hearing no objection the meeting adjourned at 6:45 p.m.

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 7 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Ms. Hall moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Investment Presentation (Councilwoman Hall, and James Elias, Financial Advisor, Edward Jones Investments) Mr. James Elias, Financial Advisor, Edward Jones Investments, provided the committee with a brief presentation on the services that could be utilized at Edward Jones Investments. Mr. Elias stated that Jeff Stewart would remain the City of Dover’s advisor for municipal bond proceeds, and no changes were expected regarding his role. He focused on investment strategies to maximize returns on city funds while maintaining safety and compliance. He noted that municipal bond proceeds tied to specific capital projects could not be invested through Edward Jones; however, other funds, such as the general fund, reserves, wastewater, water, and electric accounts, were eligible. He explained that Edward Jones’ new partnership with U.S. Bank could align with investment policy requirements for municipalities such as the City of Dover. He highlighted various safe investment options, including Federal Deposit Insurance Corporation (FDIC) Certificates of Deposit (CDs), Securities Investor Protection Corporation (SIPC) protected money market funds currently yielding 4.17%, and CD laddering strategies designed to improve liquidity and returns. He explained that they are implementing with other municipalities money market funds that the municipality is able to utilize for short-term cash (Attachment #1). He noted that fixed annuities were also considered a long-term, low-risk investment option, offering rates as high as 5.25% for four-year terms. Mr. Elias emphasized the importance of optimizing available funds to generate additional revenue for the city’s operating and capital needs while ensuring access to cash when necessary. This item was informational; committee action was not required. Ms. Hall thanked Mr. Elias for his presentation and thanked him for sitting with Ms. Marney to discuss exploring the investment opportunities for the City of Dover. Discussion of Delaware House Bill 62 – Termination of Utility Services and Customer Service Policies (Andrea Griffin, Customer Service Director, and Allison Haines, Customer Service Supervisor) Ms. Andrea Griffin, Customer Service Director, reviewed the background and analysis regarding Delaware House Bill 62 and the changes to the Customer Service Policies. Staff recommended effectively implementing and communicating to the community, with the understanding that the changes are a state-enforced mandate.

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 12, 2025 PAGE 8 Responding to Ms. Hall, Ms. Griffin stated that their current payment arrangement policy allows them to offer extensions four times per year. She explained that there are extenuating circumstances that they are willing to review. She noted that they tend to focus on those whose hardships are less likely to change, like those who are retired, disabled, or have fixed incomes. She explained that they also had to create policy standards that eliminate people who abuse those policies; therefore, they created a standard that cultivates consumer change and creates accountability. Responding to Ms. Hall, Ms. Griffin stated that providing information regarding resources is a part of the update to the mandate required by House Bill 62. She explained that they have included the information on the back of the utility bill, it is available on the website, and with the new Daupler system, they hope to include the information when a disconnect notice is sent out. Mr. Rocha moved to recommend accepting the staff recommendation to effectively implement and communicate to the community, with the understanding that this is a state- enforced mandate. The motion was seconded by Ms. Hall and unanimously carried. Discussion – Fiscal Year 2025 Audit Program (Patricia Marney, Controller/Treasurer) Ms. Patricia Marney, Controller/Treasurer, reviewed the background and analysis regarding the Fiscal Year 2025 Audit Program. Staff recommended acceptance of the Audit Program. Ms. Arndt moved to recommend acceptance of the audit program. The motion was seconded by Dr. Pillsbury and unanimously carried. Ms. Marney provided the Fiscal Year 2024 draft report (Attachment #2). She noted that it was not the final audit. Mr. Anderson moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection the meeting adjourned at 7:15 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 7:15 p.m. Fred A. Neil Council President Attachments Attachment #1 - Investment Documents Provided by Mr. James Elias, Edward Jones Attachment #2 - 2024 Draft Annual Comprehensive Financial Report

ATTACHMENT #1 Council Committee of the Whole Meeting of 08/12/2025

ATTACHMENT #2 Council Committee of the Whole Meeting of 08/12/2025