CCW PACKET (Revised Proposals - Ambulance Services Contract - 08-27-2018)

COUNCIL COMMITTEE OF THE WHOLE AGENDA AUGUST 28, 2018 - 6:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA, DOVER, DELAWARE PUBLIC COMMENTS ARE WELCOMED ON ANY ITEM AND WILL BE PERMITTED AT APPROPRIATE TIMES. WHEN POSSIBLE, PLEASE NOTIFY THE CITY CLERK (736-7008 OR E-MAIL AT CITYCLERK@DOVER.DE.US) SHOULD YOU WISH TO BE RECOGNIZED. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE AGENDA ADDITIONS/DELETIONS 1. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SEMI-ANNUAL REPORT (COMMITTEE ACTION NOT REQUIRED) 2. PRESENTATION - DOVER PARK MASTER PLAN (WHITMAN, REQUARDT AND ASSOCIATES LLP) 3. ADJOURNMENT OF PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING UTILITY COMMITTEE AGENDA ADDITIONS/DELETIONS 1. ANNEXATION REQUEST - 179 MIFFLIN ROAD, OWNED BY STEVEN E. ANDREW (STAFF RECOMMENDS PROCEEDING WITH ANNEXATION OF THE SUBJECT PROPERTY) 2. EVALUATION OF BIDS - FY 2018 STREET AND ALLEY PROGRAM (STAFF RECOMMENDS AWARDING A UNIT PRICE CONTRACT, BASED UPON BID #18-0039PW, FOR THE FY 2018 STREET AND ALLEY PROGRAM TO GRASSBUSTERS LANDSCAPING, INC. BASED ON THE PREVAILING WAGE UNIT PRICES FOR EACH WORK ITEM SUBMITTED. THE ESTIMATED VALUE OF THE CONTRACT IS $1,032,968.00. WORK WILL BE PERFORMED IN STRICT ACCORDANCE TO THE BID SPECIFICATIONS.) 3. ADJOURNMENT OF UTILITY COMMITTEE MEETING SAFETY ADVISORY AND TRANSPORTATION COMMITTEE AGENDA ADDITIONS/DELETIONS 1. 2018 FIREFLY MUSIC FESTIVAL DEBRIEFING (COMMITTEE ACTION NOT REQUIRED)

COUNCIL COMMITTEE OF THE WHOLE AGENDA - AUGUST 28, 2018 Page 2 SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (CONTINUED) 2. EVALUATION OF PROPOSALS - AMBULANCE SERVICES CONTRACT 3. PRIORITIZATION OF CITY OF DOVER STATE CAPITAL TRANSPORTATION PROGRAM (CTP) PROJECTS (STAFF RECOMMENDS APPROVAL OF THE RECOMMENDED PRIORITY RANKING FOR THE COMING YEAR) 4. ADJOURNMENT OF SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING ADJOURNMENT OF COUNCIL COMMITTEE OF THE WHOLE MEETING /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COMMITTEE-AGENDAS\2018\08-28-2018 CCW AGENDA.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

CDBG Semi-Annual Report February-July 2018 CDBG Semi-Annual Review - The City was awarded $270,899 in program funds for fiscal year 2018. - FY18 Action Plan has been approved by HUD. - The City is in compliance with the 1.5 timeliness standard for expenditure of funds within the program year. CDBG FY17 Projects Homeownership Assistance Program Six (6) first-time homebuyers received settlement assistance and purchased affordable housing in the City. Dover Interfaith Mission for Housing CDBG funds were used to provide operations cost for the shelter. During the program year, over 300 men were serviced and provided overnight shelter. Connections Community Support Program CDBG funds were used to provide rapid re-housing/rental assistance services for homeless households within the City. Two (2) families were provided rental assistance and two (2) families were provided motel vouchers. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs During the program year, one single family home was fully renovated, and five (5) families received emergency home repairs. Habitat for Humanity Exterior renovations to an existing owner-occupied home in the Restoring Central Dover Revitalization area is presently under way. Neighborhood Stabilization Program (NSP) From 2010-2018, twelve (12) foreclosed properties were purchased, renovated and sold to qualified homebuyers in the City, and sixteen (16) families received settlement assistance to purchase affordable housing. Year to date, over 2.2 million in NSP grant funds have been invested in the City of Dover. This project is completed.

Parks, Recreation, and Community Enhancement 8/28/2018 Status of FY-18 Program Funds - Fiscal Year 7/1/18- 6/30/19 2017 Grant Projects Project Details Total Grant Funds Expended Unencumbered Balance Funds will be utilized for settlement assistance for Homeownership Assistance Program $105,000 $105,000 properties purchased in the City Funds will be utilized for rapid re-housing/rental Connections $5,000 $5,000 assistance for homeless persons Funds will be utilized for Dover Interfaith Mission for Housing utility and maintenance $22,000 $22,000 cost for the shelter. Funds will be utilized for Milford Housing Development Corp $39,719 $39,719 emergency home repairs. Funds will be utilized for Milford Housing Development Corp rehabbing owner $25,000 $25,000 occupied homes. Funds will be utilized to rehab the exterior of Habitat for Humanity $20,000 $20,000 owner occupied homes in the RCD area. Total $216,719 $216,719 FY18 program funds have not been distributed to the City at this time.

DOVER PARK MASTER PLAN DOVER, KENT COUNTY, DELAWARE DRAFT - AUGUST 2018

ACKNOWLEDGEMENTS Mayor and City Council Project Team Members Donna Mitchell, City Manager Kirby Hudson, Assistant City Manager Margie Cyr, Director, Library & Parks and Recreation (Project Chair) Sharon Duca, Director, Public Works Robin Eaton, Public Works, Grounds Kay Sass, Public Affairs Offer, Emergency Management Carolyn Courtney, Parks and Recreation Steve Pickering, Parks and Recreation Sherwanda Rachal-Speaks, Parks and Recreation Wayne Voshell, Parks and Recreation Prepared by: Whitman, Requardt & Associates 1013 Centre Road, Suite 302 Wilmington, DE 19805 Adopted:

TABLE OF CONTENTS ACKNOWLEDGMENTS PREFACE i I. EXECUTIVE SUMMARY iv II. BACKGROUND INFORMATION 1 INTRODUCTION 2 OVERVIEW OF DOVER PARK 2 COMMUNITY PROFILE 2 OTHER AREA PARKS 3 PARKS MAINTENANCE AND OPERATIONS 4 III. PLANNING AND PUBLIC ENGAGEMENT 7 OVERVIEW AND TIMELINE 8 COMMUNITY ENGAGEMENT 9 ENGAGEMENT ACTIVITIES 9 PROJECT PRINCIPLES 13 IV. EXISTING CONDITIONS AND ANALYSIS 15 SITE INVENTORY 16 EXISTING PARK ELEMENTS AND CONDITIONS 16 CURRENT MAINTENANCE AND OPERATIONS 20 OPPORTUNITIES AND CHALLENGES 21 INTRODUCTION 21 ACCESSIBILITY/CIRCULATION 21 ACTIVITY/PROGRAMMING 22 DESIGN/AESTHETICS 23 SAFETY 23 VEGETATION AND ENVIRONMENT 24 MAINTENANCE AND OPERATIONS 26 V. DESIGN DEVELOPMENT 29 PRELIMINARY ALTERNATIVE CONCEPTS 30 DEVELOPMENT PROCESS 30 DOVER PARK ALTERNATIVE CONCEPT PLAN 1 32 DOVER PARK ALTERNATIVE CONCEPT PLAN 2 33 FINDINGS 34

VI. DOVER PARK MASTER PLAN 37 FINAL MASTER PLAN CONCEPT PLAN 38 SUMMARY 38 HIGH PRIORITY FACILITIES 38 DOVER PARK FINAL CONCEPT PLAN 39 POTENTIAL ADDITIONS 40 COST ESTIMATE 42 SUSTAINABLE MAINTENANCE RECOMMENDATIONS 43 VII. IMPLEMENTATION 47 GUIDANCE AND RESOURCES 48 APPENDICES 53 APPENDIX A - SURVEY RESULTS APPENDIX B - PUBLIC MEETING BOARDS COMMENTS City of Dover Parks & Recreation Dover Park Master Plan

PREFACE Park and its facilities in consideration of the priorities identified through the community- driven planning process. BACKGROUND WHY A MASTER PLAN? A park master plan is an important tool to help the Dover Park has served the recreational needs City and the community leverage the full benefits for east side residents and the wider city for the park has to offer, from providing wildlife nearly 50 years, providing a place to take a walk habitat and first-time experiences in nature for in the woods, do an aerobics class, attend YMCA young children, to hosting special events and summer youth programs, have a family picnic, sports leagues. The Master Plan provides an play ball, and much more. The park facilities and illustrative vision for the park that inspires action its natural environment have evolved over time, and support, and also a descriptive, phased much like the surrounding neighborhoods and implementation plan. Both are critical to long- wider city. term success and sustainability, that is, both are In 2013, the City’s consideration and subsequent necessary to ensure the park is safe, well-used, council vote to demolish the indoor recreation attractive, and well-maintained into the future. center, raised concern for provision of As the overall guide for the design, programming, recreational resources and other services that capital investment, maintenance and operations were being provided by Dover Park. Interest grew at the park, the Master Plan supports interagency for evaluating Dover Park and the City’s wider coordination, budgeting and fiscal responsibility, system of parks and recreational resources, which transparency, accountability and benchmarking, resulted in an array of community discussions, and can also be used to generate support from the citywide Recreation Needs Assessment, outside organizations, including funding and and a separate East-Side Assessment Report. other partnerships. These efforts brought forth important questions, The master planning process is a critical element concerns, and ideas for helping the park for realizing the community’s vision, enabling a transition to an up-to-date community facility forum for open discussion about concerns and with infrastructure and operations that match opportunities, vetting all ideas and grounding the needs and resources of the community and ideas and subsequent plans in the realities of City. Consequently, the Dover Park Master Plan available resources and other technical elements. was undertaken. Engaging stakeholders in defining what to include in the plan and how to achieve the vision also PROJECT PURPOSE infuses a higher level of community interest The goal of the Master Plan for Dover Park is and commitment that can last well into plan to improve park and recreational resources implementation and help sustain a love for parks. for Dover’s east side, provide users a safe and Dover Park also functions as part of an entire enjoyable park experience, and ensure that the park is an asset that contributes to the overall vitality of the City of Dover. PARKS, RECREATION, AND OPEN SPACE Parks, recreation, and open space are not simply amenities, they are vital components of ARE NOT SIMPLY AMENITIES, THEY ARE a thriving community. The Master Plan for Dover VITAL COMPONENTS OF A THRIVING Park will provide the City the tools needed to incrementally and sustainably develop Dover COMMUNITY. i PREFACE

system of parks and recreation facilities, providing a range of environments, equipment, and staffing support for residents and visitors to engage in recreational activities and experiences in nature and the outdoors. This individual park master plan and elements such as budgeting, maintenance, capital expenditures, and more, also must be considered in the context of the full Dover Park system. Doing so can lead to long- term sustainability and efficiencies for Dover Park and providing recreational resources for the City overall, which are interrelated. City of Dover Parks & Recreation Dover Park Master Plan ii

iii

I. EXECUTIVE SUMMARY City of Dover Parks & Recreation Dover Park Master Plan iv

VISION FOR DOVER PARK positive activity ■ Provide park spaces and equipment that are safe and perceived as safe (personal safety, traffic safety, and operational safety) EXECUTIVE SUMMARY ■ Promote a healthy ecosystem and leverage environmental services The goal of the Master Plan for Dover Park is to improve park and recreational resources ■ Preserve park facilities and investments to for Dover’s east side, provide users a safe and maintain the benefits over the long-term and enjoyable park experience, and ensure that the ensure the facilities remain safe, comfortable, park is an asset that contributes to the overall and attractive vitality of the City of Dover. The results from this planning effort are immediate As a result of previous studies and public and long-term strategies for the enhancement engagement events, the Dover Park Master Plan and development of Dover Park that addresses was created. A large portion of this master plan the recreational needs of community members, process was to involve the community in the particularly residents east of U.S. Route 13. vision for Dover Park. The public engagement efforts included the following: This park master plan presents a conceptual • Project Team Meetings guide. It does not intend to show the specific design details for any element, and it does not • Primary Stakeholder Interviews necessarily show locations of minor features such • Public Kick Off Open House as benches, signs, or other smaller components. While the public was engaged in development of • Public Charette this park plan, the process of engaging park users • Online WikiMap and stakeholders will continue as elements of this plan move toward implementation. Opportunities • City Council Presentation will continue to arise for engaging stakeholders The Dover Park Master Plan is the result of these in guiding the specific physical changes and planning efforts and is a guide for the City of infrastructure details. These actions will proceed Dover to use for both short-term and long-term as capital funding becomes available. improvement and maintenance efforts. The The final master plan from this effort is shown on Master Plan reflects the integration of project the next page. principles and follows these goals: ■ Achieve comfortable, safe access and travel to / through Dover Park for walkers, bicyclists, and other modes, while balancing the needs of the various uses of the park ■ Provide for the recreational needs of the surrounding neighborhoods (primary), while also supporting broader community/regional opportunities (secondary) ■ Make beautiful and vibrant public spaces that create a positive identity and attract v EXECUTIVE SUMMARY

DOVER PARK FINAL CONCEPT d R oa Oak e hit Enhance Main W Entrance Pond Enjoyment Area Thin Understory and Remove Invasives Exis tin g Sid alk ew Enhance Access ne Existing Parking Point rn La and Driveway Crushed Aco Stone Keep Trail Vegetation Removal Playground Limited to Along Trail 2 Classroom with Can-Do Restroom Building Playground and Sidewalk or Splash Pad alt ph Existing As Nature Play Pavilion il Area Within Tra Add Access Existing Trees from Acorn Lane Nature Bench Existing Water Play (Typical) Pavilion Stone Trail Maintain and shed Skate Relocate Cru Disc Golf Tr a Maintain il Course Soccer Existing Add Access Field Water Tower Point for Existing Parking Mapleton Square and Driveway and The Laurels Vegetation Removal Thin Understory and Limited to Evergreen Remove Invasives Along Trail Forest Preservation (Remove Low Limbs) l rai Maintain eT Community ton Garden and dS Enhance he us Cr Buffer n alt Nixo ph Maintain As Lane Existing Softball Field Trail Parking Wi llis p Resurface As Basketball ha Courts ad lt T Ro rail Existing Portable Toilets Resurface Tennis Courts Enhance South Entrance and Add Signage City of Dover Parks & Recreation Dover Park Master Plan vi

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II. BACKGROUND INFORMATION City of Dover Parks & Recreation Dover Park Master Plan 1

INTRODUCTION OVERVIEW OF DOVER PARK Dover Park is located in the City of Dover, which is the county seat of Kent County and the capital of Delaware. The city is located on the St. Jones River in the Delaware River coastal plain. Dover Park is located on the east side of Dover and is the largest city park facility to the east of U.S. Route 13 (Figure 1). Approximately 15 (53%) of the 28.2 total acres of parkland are wooded. Park facilities include playgrounds, a softball field, basketball courts, tennis courts, picnic pavilions, multi-purpose field and a disc golf course. A few groups use the park regularly for ball games and occasionally there are officially programmed activities and special events in the park. The park’s main entrance is located at White Figure 1: Dover Park Location in Dover, DE Oak Road and can be accessed by vehicles, bicyclists and pedestrians. By the entrance is a stormwater pond with thick vegetation and an field with lights, two basketball courts, three existing sidewalk and driveway that lead into the tennis courts that accommodate pickleball, park. Much of the park has a perimeter chain link portable toilets, and existing parking lot with fence. In some places the fence has been cut to approximately 64 parking spaces. There is an provide access from nearby neighborhoods. asphalt path that serves as non-motorized access at the southernmost end of the park from Willis The northern section of the park has park facilities Road. DART First State’s bus route 108 stops along that include: playground equipment, benches, Willis Road, with a stop at the southern entrance chess tables with chairs, pavilion, picnic tables, to the park. sidewalks and parking area for approximately 25 cars. This area is the former site of the COMMUNITY PROFILE indoor recreation center and remaining utility The city has a population of approximately connections. 37,400 residents, of which nearly 8,000 (21%) Within the wooded midsection of the park there are under 18 (American Community Survey is an existing parking lot with 44 parking spaces, 5-year estimates, 2016). Within a one-mile radius disc golf course, abandoned asphalt pathway, of Dover Park, there are approximately 5,000 and municipal water tower. West of the wooded residents and 2,900 housing units (US Census, area is the large multi-purpose field and along 2010). Those people living within one mile are the eastern edge of the northeast quadrant of considered the primary user group for the park. the park is an open drainage ditch. According to Census data, approximately 15 to The southern section of the park has a softball 20 percent of the census block group in which Dover Park is located is under 10 years (see 2 BACKGROUND INFORMATION

the park, approximately 12% of households have no vehicle available, consistent with rates for City of Dover (ACS 5 year estimates, 2016). Those with no access to a motor vehicle will need to rely on close to home recreation opportunities and/or will need to use public transit. Considerations of walking and bicycling access to the park is particularly important because many park users are too young to drive a vehicle and many park users also are seeking convenient opportunities. The land use around Dover Park is primarily residential development. Apartment complexes are adjacent to the park on the northeast and west sides. These apartment complexes are Manchester Square, Baytree Apartment Homes, Mapleton Square and The Laurels. Single family homes are east and south of the park. Data Source: American Community Survey 2016, 5 year (by Block Group) PARK CLASSIFICATION Dover Park’s land area classifies it as a Figure 2: Percent of Population Under 10 Years Old Community Park based on classification standards of the National Recreation and Parks Association (NRPA). A community park Figure 2). The data further suggests that the is identified as being between 20 to 40 acres population in the areas to the north of the park with a focus on meeting community-based are generally older and have a smaller proportion recreational needs, that may also provide of the population under 10 years. Parks can amenities that have a regional draw as well and should provide recreational opportunities as preserving landscape and open space. for people of all ages, including both active and Additionally, the NRPA recommends that a passive experiences. Based on the quantitative typical park and recreation agency should and qualitative analysis, it is likely that Dover Park offer one park for every 2,144 residents, with has a primary user group that comprises a large 10.1 acres of parkland per 1,000 residents. proportion of young families. Approximately 4% of the population under 18 years has a disability, which is in line with the rates OTHER AREA PARKS in the county and statewide. Of the population Dover Park is the third largest city owned public as a whole, approximately 13% (4,800 people) park within Dover. The City of Dover manages 27 is living with a disability. The needs of different parks that have a variety of active and passive user groups, including those with either physical recreation opportunities. Table 1 lists each City or other disabilities should be considered as owned park and provided facilities. park areas are developed and redeveloped to maximize accessibility for all. In some cases these Existing park and recreation facilities east of considerations may be required, such as in the U.S. Route 13 were inventoried to analyze the design of pathways and parking. Within 1 mile of needs for residents in the area. Figure 3 depicts City of Dover Parks & Recreation Dover Park Master Plan 3

the public parks, public schools and private RECREATIONAL development facilities within a mile of Dover Park were identified, mapped and made available to the NEEDS ASSESSMENT public at all community engagement events. The City of Dover’s 2015 Recreation Needs PARKS MAINTENANCE AND Assessment assessed and prioritized what OPERATIONS Dover residents identified as their recreational City of Dover Public Works is currently in charge of needs. The Recreation Needs Assessment managing all City owned parkland in Dover. Public is intended to guide the City in making Works is also responsible for maintaining local appropriate investments in their park system roads and stormwater facilities within the City. Park to ensure that capital investments support maintenance and operations tasks include trash the identified needs of the community. receptacle and general debris collection, setting up 506 people completed the survey and 42% athletic fields, mowing lawns, and responding to of respondents indicated that they use Dover resident calls for park maintenance requests. Park. 239 respondents indicated that they use the park for walking/jogging, league activities and playground use. The assessment also identified the following amenities that should be evaluated as part of the master planning process: restrooms, indoor recreation center, paved loop trail system, fitness stations, skate park, splash pad and bicycle racks. National Recreation and Parks Association (NRPA) Park Classification Classification Size Guidelines • Recreation and social purpose Neighborhood Park, • Emphasis on informal active and passive recreation Mini‐Park / Pocket 1 to 5 acres, typically • Serves area within approximately 1/4 to 1/2 mile radius Park uninterrupted by major roads or physical barriers (defined as Park Service Area) Community Park • Emphasis on meeting recreational needs of surrounding (The term “Anchor Park” has community; may also have a regional draw 20 to 40 acres been used to describe this • Often accommodate large groups of people type of park in Dover) • Often has a landscape and open space preservation purpose • Consolidated fields/facilities Regional Athletic 20 to 80 acres • For programmed adult and youth activity Complex / Facility • Serves the community and region • Unique / single‐purpose facility Special Use Facility ranges in size • Can apply to a range of park types Examples: nature site, aquatic, historic site, plaza 4 BACKGROUND INFORMATION

Table 1: Existing Parks and Facilities in Dover City of Dover Parks & Recreation Dover Park Master Plan 5

Figure 3: Existing Facilities East of US 13 6 BACKGROUND INFORMATION

III. PLANNING AND PUBLIC ENGAGEMENT City of Dover Parks & Recreation Dover Park Master Plan 7

PROJECT It is important to involve the public and stakeholders throughout the master planning OVERVIEW process because they understand the needs, interests, and concerns of users. Additionally. the public engagement process allows the design team to gather ideas from all activities OVERVIEW AND TIMELINE and transform them into graphical plans that are This Dover Park Master Plan project was initiated grounded in reality and feasible. through the attention and efforts of a variety of community stakeholders and City staff dating The entire master planning process and back to 2013 and earlier. Those efforts include documentation lasted five months, beginning in the City’s Recreation Needs Assessment, East- April 2018. The public was engaged throughout Side Assessment Report, and City Council/ the planning and design process effort. The Committee discussion, and other community design team divided the process into four tasks conversations. These efforts brought forth to be completed in a compressed timeframe. The important preliminary questions, concerns, and timeline below identifies the four tasks and lists ideas for helping the park transition to an up-to- the objectives and actions for each. Identifying date community facility with infrastructure and the who, why, what, where and how through operations that match the needs and resources existing conditions analysis, public engagement of the community. This master planning process and master plan development informed the and engagement approach was structured to design team to create and refine a master plan build on those previous efforts. for the City to implement at Dover Park. 8 PLANNING AND PUBLIC ENGAGEMENT

COMMUNITY the final presentation to city council. ENGAGEMENT Primary Stakeholder Interviews Primary stakeholder interviews were completed during the public engagement process. The ENGAGEMENT ACTIVITIES project team chose stakeholders that represented Public engagement events informed participants the City, had specific knowledge about the about the park, planning process and gathered park’s maintenance and operations, understood the public’s desires, comments and feedback. The recreational needs, and/or held special interest in engagement strategies were selected to provide the park. The stakeholders that responded for an opportunities for everyone to participate, from interview included the following: the resident who was unaware Dover Park existed • Current and Former City Council to highly involved community members. Some Representatives engagement strategies provided quick and easy access to participate, while others required more • Dover Housing Authority time and discussion within a group. Engagement • Police and Emergency Services opportunities were offered on different days and • Public Works times to allow for more community members to participate. The following are descriptions of • Dover Parks and Recreation each public engagement strategy and include • City of Dover Staff a summary of how they were conducted and engaged participants. The public engagement • Capital School District Personnel efforts included the following: • Kent County Planning • Project Team Meetings • Kent County Conservancy • Primary Stakeholder Interviews • YMCA • Public Kick Off Open House Key findings were included on the public open • Public Charette house boards and were used in the development • Online WikiMap of the master plan. • City Council Presentation Public Open House Project Team Meetings A public open house meeting was held at the Dover Public Library on May 16, 2018 and was The project team kickoff meeting that was made attended by approximately 40 individuals, up of the design team and City staff was held most whom were Dover residents. The meeting at the start of the project to identify key goals, had eight stations with boards that provided constraints, strategies for public engagement information ranging from the park’s existing and logistics for the master planning process. conditions, background information, previous Regularly scheduled weekly phone calls were study findings, neighborhood demographics, held throughout April and May to discuss project proposed project principles, and what the design progress and public engagement logistics. team heard so far from stakeholder interviews Check-ins were scheduled approximately once a and project team meetings. Most of the boards month for June through August to discuss public were interactive and allowed participants to engagement feedback, final concept refinement, attach their comments to gain public input and cost estimate for proposed improvements, build on the vision for the park. A portion of the master plan report development and logistics for interactive boards represented the following City of Dover Parks & Recreation Dover Park Master Plan 9

proposed project principles: • Accessibility and Circulation • Activity and Programming • Design/Aesthetics • Safety • Vegetation and Environment • Maintenance and Operations Station at the Public Kickoff Open House with upcoming events list, exit surveys, and an aerial map of the park The other interactive boards were the Community Vision Wall with open ended questions that allowed for community response. Detail board comments and responses can be found in Appendix B. After going through these stations, participants were asked to fill out a short survey. Fourteen participants filled out a survey. Survey results have been included in Appendix A. Design Week – Charrette The most intensive public engagement effort Design team member having a discussion with public was a 3-day design charrette that was held at open house participants Maranatha Church during May 22-23, 2018. The project team used the charrette process to advance the stakeholder and public input from previous public engagement strategies to generate two concept plan alternatives for Dover Park. The first day of the charrette allowed the public to participate in hands on activities to develop plan concepts. Upon entering the space, participants were able to respond to multiple visual Visual preference survey boards at the first day of Design preference surveys. From there, two groups of 7-9 Week participants that included community members, stakeholders and a facilitator worked together to create a potential concept design for the park. Each group was provided with an aerial map and programming packet to build their potential park. The packets included string to make pathways of varying lengths and materials, athletic field cutouts, and colored paper with ¼ and ½ acre circles with a list of community desired programs that could be provided in those spaces. The group members used the provided materials and Participants working together to create a vision for Dover worked together to place park improvements on Park the park aerial. After discussion and designing was 10 PLANNING AND PUBLIC ENGAGEMENT

complete by the group, the facilitator introduced the city’s short-term budget and did a rough cost estimate for the site improvements that were selected for the design. The teams were able to modify their park plans to fit the city’s short-term budget. This exercise gave the participants the idea of a budget and how much the city can afford and maintain in the short-term and beyond. Previous public input and the plans created by the two teams were used by the design team to Participants placing and discussing programmed spaces advance the concepts during the open design for Dover Park at Day 1 of Design Week studio. This all-day event was a working studio that allowed community members and stakeholders to drop by and ask questions or provide input on the design. The two concept alternatives were presented on the following evening to the public. Partcipants were able to view both concepts, cost estimates and phasing schedules. A short survey was made available for input and design team was on hand to answer any questions. Online WikiMap City staff members discussing the two concept alternatives WikiMap was utilized to collect feedback from community members for the vision of Dover Park. The tool allowed participants to access an online survey and aerial map of Dover Park. The survey posed similar questions to the survey at the public open house. Participants were also able to add comments directly on an aerial map in the form of strengths, weaknesses and opportunities within Dover Park. Twenty (20) individuals filled out the online survey and comments were made on the aerial map. See Appendix A for full results. Community members discussing the elements in Concept City Council Presentation 1 at the public meeting In August 2018, the final concept plan was presented to the city council for approval. Reserved for photo of Final Dover Park Master Plan being presented to city council for approval City of Dover Parks & Recreation Dover Park Master Plan 11

Public Feedback Below are example public feedback results that were gathered from Public Kickoff Open House HOW OFTEN DO YOU VISIT and online WikiMap survey. Public participation DOVER PARK? and feedback informed the project team in Daily Never the master planning process for programming Weekly 10% 20% Dover Park. See Appendices for public feedback 5% compilation. IS THERE ANYTHING THAT PREVENTS YOU OR A MEMBER OF YOUR HOUSEHOLD FROM USING DOVER PARK? Monthly 35% Yearly YES 30% 32% NO 68% Please identify up to 5 types of activities that you would like to be able to do (or continue to do) in Dover Park: GARDENING 2 PLAY SOCCER 2 PLAY BASKETBALL 4 OTHER 4 PLAY TENNIS & PICKLEBALL 4 PLAY BASEBALL OR SOFTBALL 5 TAKE AN EXERCISE & HEALTH CLASS 4 PARTICIPATE IN ADULT SPORTS LEAGUES 4 PLAY DISC GOLF 6 PARTICIPATE IN YOUTH PROGRAMMING; CAMPS; SPORTS LEAGUES 9 GIVE MY PET EXERCISE 10 RIDE A BIKE 15 PLAY (ON PLAYGROUND OR OTHER UNSTRUCTURED PLAY) 20 WALK & JOG 20 HAVE A PICNIC OR SOCIAL GATHERING WITH MY FAMILY & FRIENDS 17 PARK MAINTAINED FOR ENVIRONMENTAL VALUES 18 EXPLORE NATURE (E.G. HIKE THROUGH THE WOODS, BIRD WATCH, ETC.) 23 ATTEND SPECIAL EVENTS (E.G. FESTIVAL, ART FAIR, ETC.) 22 0 5 10 15 20 25 12 PLANNING AND PUBLIC ENGAGEMENT

PROJECT PRINCIPLES Analyzing the information gathered from the stakeholder interviews, meetings with city officials, public engagement strategies, site visits and desktop research, the six proposed project principles were finalized by the project team to guide the vision and design development for Dover Park. The six principles and goals are listed in Table 2. Table 2: Dover Park Project Principles Project Principle Goal Achieve comfortable, safe access and travel to / through Dover Park for walkers, Accessibility and bicyclists, and other modes, while balancing the needs of the various uses of the Circulation park Provide for the recreational needs of the surrounding neighborhoods (primary), Activities and while also supporting broader community/regional opportunities (secondary) Programming Make beautiful and vibrant public spaces that create a positive identity and attract Design/Aesthetics positive activity Provide park spaces and equipment that are safe and perceived as safe (personal Safety safety, traffic safety, and operational safety) Vegetation and Promote a healthy ecosystem and leverage environmental services Environment Maintenance and Preserve park facilities and investments to maintain the benefits over the long‐ Operations term and ensure the facilities remain safe, comfortable, and attractive City of Dover Parks & Recreation Dover Park Master Plan 13

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IV. EXISTING CONDITIONS AND ANALYSIS City of Dover Parks & Recreation Dover Park Master Plan 15

SITE INVENTORY EXISTING PARK ELEMENTS AND CONDITIONS The design team conducted an inventory of Dover Park’s elements and their condition in the spring of 2018. Overall, the park appeared in good condition. Notably, multiple City staff were encountered addressing maintenance and monitoring issues during park visits. The full range of park elements were evaluated including the woodlands, play equipment, and other infrastructure. The detailed list of park elements and their condition are presented in Table 3. Photos of existing elements were taken during the site visit are on pages 33 and 34. Based on conditions of the park during field visits, most of the park’s individual elements were in good or fair condition. Elements in poor condition were: park entrances; fencing (including vegetative overgrowth); the cable access barrier that extends along the tree line roughly midway through the park (just south of the playground and its parking area); and benches. The elements that were labled as poor needed the most attention by maintenance staff to improve the view of the park like the entrances and fencing (vegetation overgrowth and areas cut for access). Others where unusable or a potential hazards like the cable access barrier and the benches in the woods. 16 EXISTING CONDITIONS AND ANALYSIS

Table 3: Dover Park Existing Elements and Conditions Element Condition Description Utilized by adult softball league, the infield and outfield is currently maintained. Softball Field Good Field lighting allows the games to be played at night. Open space that is currently mowed with two soccer nets. Space is used for Multi‐Purpose Field Good pickup soccer games and passive recreation. Playground (Ages 2‐5) Good Standard play equpment with slides, ladder, fireman's pole and stairs. Standard play equpment with slides, monkey bars, ladders, fireman's pole and Playground (Ages 5‐12) Good stairs. Metal caterpillar climber. Small grouping of tables with four seats and chess board printed on tables. Wood Chess Tables Good on seats recently replaced. Pavilions Good Two wooden pavilions on concrete slab that fit 6 picnic tables each. Sidewalk in the southern area of the park connects the softball field, tennis courts, and basketball courts to parking. Sidewalk in the northern section of the Concrete Sidewalk Good park connect the main entrance, playground, parking and pavilion. Vehicular access from the main entrance to three parking areas throughout the Driveway and Parking Lots Good park. There is a northern, central and southern parking lot. Evergreen Forest Good Dense mature pine forest with little undergrowth Two vehicular security gates: one at the main entrance and one located before the wooded parking area that are used to block vehicle access to the park at Park Vehicular Gates Good night. Hardwood Forest Fair Dense mature hardwood forest with dense undergrowth vegetation Two asphalt basketball courts for pickup games. Faded court lines on worn court Basketball Courts Fair surface and one slanted basketball net. Three tennis courts with pickleball option. Worn court surface and failing Tennis Courts Fair perimeter fence. 9 hole course placed centrally within the park. Tee marker signage fading and diffcult to locate. Overgrowth of vegetation has created difficult playing Disc Golf Course Fair conditions for many of the holes. Currently no map or signage in park for course. Eight wooden picnic tables placed in the pavilions. During site visit, some wre Picnic Tables Fair missing wood slab for seats. Restrooms Fair Two portable toliets with fence around three sides. Street lighting fixtures along the driveway and parking areas throughout the Lighting Fair park. Two formal entrances: Main north entrance with pedestrian and vehicular access. Southern entrance pedestrian only. Informal entrances from Park Entrances Poor neighborhoods to the east and west of the park Perimeter chain link fence. Many areas are compromised from vandalization for Fence Poor access or vegetation growth. Cable Access Barrier Poor Low cable with wooden posts in central section of park. Metal benches around the playground and broken unusable wood/metal Benches Poor benches in the woods. City of Dover Parks & Recreation Dover Park Master Plan 17

Figure 5: Dover Park Aerial and Existing Amenities 18 CHAPTER HEADING

Existing softball field with field lighting Existing basketball courts with faded court lines and leaning backboard Pavilion near the playground with six picnic tables - some Existing tennis courts with worn surfaces picnic tables missing parts Disc golf course tee marker with faded signage Existing playground equipment and benches Disc golf basket within the evergreen forested area Existing pavilion with one picnic table in the forested area City of Dover Parks & Recreation Dover Park Master Plan 19

Among all the parks in the Dover City system, Dover Park is known and loved by many for its trees and woodlands. A majority of participants in the master planning process expressed their affinity for the natural feel of the park. Stakeholders also strongly support enhancing the existing recreational facilities currently in Dover Park. Additionally, they desire to protect the environmental assets above infrastructure Existing chess tables with playground (ages 2-5) and development that would heavily disturb or bench in foreground. diminish these features. During the design team site visit and part of the site analysis and inventory effort, the elements that make up Dover Park were identified, inspected and an action to implement as part of the vision for Dover Park was assigned to each element. CURRENT MAINTENANCE AND OPERATIONS City of Dover Public Works is currently in charge of Multi-purpose field with evergreen trees in background managing all City owned parkland in Dover. Public Works is also responsible for maintaining local roads and stormwater facilities within the City. Tasks at Dover Park include trash receptacle and general debris collection, setting up soccer nets, removing fallen tree limbs, mowing lawns, and responding to resident calls for park maintenance requests. Dover Police currently opens and closes the vehicular access gate and does a drive through the park. The City doesn’t currently have an official maintenance plan for Dover Park. Existing vehicular access within the forested area Existing sidewalk near main entrance with thick vegetation that creates poor user visibility 20 EXISTING CONDITIONS AND ANALYSIS

OPPORTUNITIES AND ■ Park is closed from sundown to sunrise except for occasional scheduled events CHALLENGES ■ Unauthorized ATV use in open lawn areas ■ Safe pedestrian and bicycle connections INTRODUCTION to the park – lack of crosswalks and/or Through the park analysis completed by the design sidewalks team and input from the public engagement strategies, opportunities and challenges were ■ Users creating breaks in fence and informal identified for each of the project principles. The pathways along the perimeter fence following is a list of each project principle with a description of all identified opportunities and ■ Site evaluation and improvements are challenges. limited to the park property boundary and access to the park from surrounding area is ACCESSIBILITY/CIRCULATION not part of this project The goal of this project principle is to achieve comfortable, safe access to/through the park Figure 6 depicting the existing accessibility and for walkers, bicyclists, and other modes, while circulation in the park was created from the site balancing the needs of various users of the park. visit finding and stakeholder interviews. It was presented on one of the presentation boards OPPORTUNITIES for the public open house and was on display ■ Improve access to the park from throughout the design week charrette. neighborhoods to the east ■ Improve pedestrian circulation - create pathways that connect through the park ■ Improve the access from Manchester Square ■ Improve park entrances and signage - increase visibility of access points to the park and make more inviting Pathway and gate that allow access to park from ■ Maintain vegetation to improve the Manchester Square accessibility and circulation of park CHALLENGES ■ Perception of fence – some perceive the fence as limiting access into the park and others perceive the fence as keeping undesirable activity contained and supports law enforcement ■ Different entities own different sections of the perimeter fence and maintenance Secondary vehicle access gate within the park practices vary City of Dover Parks & Recreation Dover Park Master Plan 21

Figure 6: Existing Access and Circulation Overview ACTIVITY/PROGRAMMING OPPORTUNITIES The goal of this project principle is to provide ■ Dover Park is a 28.2 acre park and is an for the recreational needs of the surrounding important recreation resources for the neighborhood (primary), while also supporting residents east of US13, particularly kids and broader community and regional opportunities youth (secondary). ■ Multi-purpose field is currently used for pickup soccer games - the large, open area 22 EXISTING CONDITIONS AND ANALYSIS

could be utilized for additional programs like new users and retain positive users concerts, pop-up play activities, and other small events CHALLENGES ■ Strong support for bringing back physical ■ Current negative perception of the park staff presence and programs ■ Program and maintenance commitments by ■ Utilize environmental features to promote the City educational programming and exploration/ enjoyment of nature ■ Deterring negative activity within the park ■ Desire to preserve and enhance existing recreational facilities SAFETY The goal of this project principle is to provide ■ Use capital improvements to fund highly park spaces and equipment that are safe and desirable, affordable and maintainable perceived as safe (personal safety, traffic safety, facilities and programs to the park and operational safety). ■ Park provides areas for passive and active recreation OPPORTUNITIES ■ Vegetation and undergrowth can be managed ■ Existing utility infrastructure can be utilized to improve visibility to implement new facilities like a restroom or water play area ■ Create and enhance exsiting spaces that are ADA accessible ■ Building on existing collaborations within City departments (i.e. Tuesdays in the Park) ■ Implement programs and facilities into park and local organizations to provide children to bring more eyes on the park and adult programs ■ Police Department funded security cameras CHALLENGES can be installed and monitored by Dover Police ■ Funding for desired recreational facilities and providing proper maintenance ■ Lighting could be upgraded under City’s effort to upgrade street lighting in Dover ■ Low utilization of park due to public perception of safety and lack of programming CHALLENGES park is currently underutilized ■ Majority of the park is densely wooded with ■ Current park hours and lighting does not thick undergrowth making poor user visibility allow for daily extended hour use throughout ■ Monitoring the park consistently by City staff DESIGN/AESTHETICS for negative activity The goal of this project principle is to make a beautiful and vibrant public space that creates a positive identity and attracts positive activity. OPPORTUNITIES ■ Create a space that compliments the natural environment features of the park ■ Capital improvement funding has been allocated to make improvements to the park ■ Enhance current park elements to attract City of Dover Parks & Recreation Dover Park Master Plan 23

VEGETATION AND ENVIRONMENT The goal of this project principle is to promote a healthy ecosystem, provide exposure to nature, and leverage environmental services. OPPORTUNITIES ■ Forested area is unique, unlike other parks or places in Dover Mature hardwood trees and understory vegetation ■ Engage community members in some around the existing abandoned asphalt driveway vegetation maintenance activities ■ Park can be utilized by nearby youth to explore nature ■ Utilize environmental features to promote educational programming and exploration/ enjoyment of nature ■ Strong desire by community to preserve environmental features ■ Visitors enjoy using disc golf course within Unique mature evergreen forest area in the park the forested area ■ Space for wildlife enhancements (bird feeders, pollinator gardens, etc.) CHALLENGES ■ Controlling undergrowth of forest to improve site visibility and use of park ■ Invasive plants growing on perimeter fence ■ Current park hours and lighting does not allow for daily extended hour use Stormwater management pond with thick vegetation at ■ Safety concern in densely wooded areas entrance of the park ■ Identifying and removing dead and hazardous trees ■ Clearing of fallen limbs in evergreen forest area after large storms Figure 7 was created from the site visit findings and desktop research. It was presented on one of the presentation boards for the public open house and was on display throughout the design week charrette. Ditch that connects to the Tributary to Little River 24 EXISTING CONDITIONS AND ANALYSIS

Figure 7: Existing Vegetation and Environmental Conditions City of Dover Parks & Recreation Dover Park Master Plan 25

MAINTENANCE AND OPERATIONS The goal of this project principle is to preserve park facilities and investments to maintain the benefits over long-term and ensure the facilities remain safe, comfortable and attractive. OPPORTUNITIES ■ Desire to implement a vegetative management plan Evergreen forest blocks views of different sections of park ■ Improve park signage and entrances ■ Funding is provided by Dover Police to install security cameras ■ Utilize local schools, churches, organizations for community based volunteer groups for some of the vegetation management and clean up activities CHALLENGES ■ Budget and lack of current maintenance Multi-purpose field is periodically mowed schedule ■ Creating and maintaining visibility throughout the park ■ Vandalism and graffiti ■ Long held ideas and/or one negative experience may be creating negative perceptions ■ Concerted law enforcement efforts are critical to sustainable/effective operations Adequate trash receptacles that are periodically emptied can be found throughout the park ■ Different entities own different sections of the perimeter fence and maintenance practices vary Figure 8 was created from the site visit findings and stakeholder interviews. It was presented on one of the presentation boards for the public open house and was on display throughout the design week charrette. Fallen limbs in the evergreen forest after a winter storm 26 EXISTING CONDITIONS AND ANALYSIS

Vehicle Access Gate (Closed Dusk to Dawn by Police) Vegetation Pond growing on fence/ blocking sight lines Mowed Grass Ditch Mowed Grass Water Mature Tower Hardwood Forest - thick undergrowth and Mature invasive plants Evergreen Forest - storm damage Vegetation creates growing on fence/ maintenance blocking sight lines issues Mowed Grass Maintained Softball Field Police patrol park - area of usual illegal Vegetation activity growing on fence/ blocking sight lines - Limited Visibility Figure 8: Existing Maintenance and Operations Overview City of Dover Parks & Recreation Dover Park Master Plan 27

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V. DESIGN DEVELOPMENT City of Dover Parks & Recreation Dover Park Master Plan 29

PRELIMINARY presented to the stakeholders and community members who attended the last day of the ALTERNATIVE CONCEPTS charrette. Both concepts displayed the following imperative elements: ■ Improve park security by adding measures DEVELOPMENT PROCESS that increase sight distances and monitor Dover Park conceptual plans were derived from activity in park. community and stakeholder outreach efforts that included project team meetings, one public ■ Create better access and circulation through open house, primary stakeholder interviews, and park by installing paths, enhancing existing a 3-day public charrette. In addition to in person entrances and add additional entrances. meetings, for the duration of the outreach efforts a WikiMap was made available online ■ Manage vegetation to provide safe use of all for members of the community to provide their existing and proposed amenities. vision for the park. The public input revealed that there was interest in preserving but also ■ Provide a staff presence through onsite managing the forested and vegetated areas for facility and/or programs. safe use of the park, retaining and enhancing the existing recreation amenities, adding additional ■ Maintain all existing athletic amenities, infrastructure and providing clear access to the support facilities, and play equipment. park from surrounding neighborhoods. ■ Include lighting (This item not shown on Two alternative concept plans, cost estimates, plan - to be included under the citywide and proposed phasing for each design were effort to upgrade street light fixtures). Who? Why? What? Identify Identify Describe Stakeholder Park and range of target Interests motivations Analysis user for use Rec Needs activities / programs Systems -comfort -circulation Where? How? -natural / ecology -etc. • Activity Aesthetics / Landscape areas Park Patterns • Delineate spaces Plan Operations / Implementation 30 DESIGN DEVELOPMENT

ALTERNATIVE CONCEPT 1 ALTERNATIVE CONCEPT 2 Element Description Element Description Phase 1 (0‐5 years) Phase 1 (0‐5 years) An ADA compliant linear trail system that connects the An ADA compliant loop trail system that connects to all Multi‐Use Asphalt official north and south park entrances. Minimum 8' wide Multi‐Use Asphalt official and proposed park access points for this phase. Linear Trail trail with 2' clearance on both sides. Loop Trail Minimum 8' wide trail with 2' clearance on both sides. Crushed Crushed stone/gravel trails from Acorn Lane, Mapleton Brushed concrete pad with 8‐10 water features to accomodate 20‐30 kids. Consider an activation button to Stone/Gravel Trails Square, and Manchester Square turn on water with a flow‐through or repurpose system Play space with log balance beams, boulders, building because it requires low maintenance and operating costs Nature Play Area blocks and willow branch arches within the woods near conpared to a recirculating system that requries water (1/2+ acre) the existing pavilion. Splash Pad treatment and testing regularly. Building with 1‐2 New modular building with either 2 small open space Classrooms and concept classrooms or one larger classroom with divider. ADA compliant asphalt parking lot with ten parking spacing Acorn Lane Access adjacent to a proposed asphalt pathway that connects to Restroom ADA compliant access and restroom. and Parking the proposed loop multi‐use trail system. Park signage. Thinning of undergrowth and clearing of invasive vegetation near the existing entrances, all proposed Thinning of undergrowth and clearing of invasive Vegetation entrances, along proposed trail system and through the vegetation near the existing entrances, all proposed Management middle of the park to improve user visibility. Vegetation entrances, along proposed loop trail system and through Management the middle of the park to improve user visibility. Trim and removal of vegetation around entrances and on fencing to improve visibilty to park. Replace main entrance Trim and removal of vegetation around entrances and on Entrance sign. Add smaller park signs to southern entrance, Acorn fencing to improve visibilty to park. Replace main entrance Enhancements Lane, and access point from Manchester Square. Existing Entrances sign. Add smaller park signs to southern entrance and Remove overgrown vegetation within the fairways, repair Enhancement access point from Manchester Square. or replace any broken disc baskets or tee boxes. Consider Park has one staff member at the park for programs one Fix and Maintain replacing tee signage and placing a disc golf course map at Park Staff day a week. Disc Golf Course the park. At least three security cameras funded, placed and Resurface Tennis Security Camera monitored by Dover Police Department. Courts and Resurface and repaint existing tennis courts and Phase 2 (5‐10+ years) If feasible, remove a portion of the vegetation in between Basketball Courts basketball courts. Repair or replace broken nets, if any. the sidewalk and pond within the park to allow user Educational tools to allow for wildlife observing for users observation into the pond. Possible added elements could Wildlife/Habitat (birdhouses, bat boxes, turtle basking platforms, pollinator be benches, picnic tables or a wooden platform adjacent to Enhancements gardens, etc. pond. Identify wildlife in the pond, and consider adding Park has one staff member at the park for programs one habitat enhancements (turtle basking platforms) for Park Staff day a week. Pond Enhancement educational activities. At least three security cameras funded, placed and Paved trail with skateboard/wheel sport obstacles like Security Camera monitored by Dover Police Department. Linear Skate grind ledges, flat rails, manual pads, pump bumps, Phase 2 (5‐10+ years) Obstacle Trail funboxes and/or rainbow rails. Paved trail with skateboard/wheel sport obstacles like Pavilion and play space with natural materials like log Linear Skate grind ledges, flat rails, manual pads, pump bumps, Nature Play Area balance beams, boulders, building blocks and willow Obstacle Trail funboxes and/or rainbow rails. (1/4 acre) with branch arches within the woods near the proposed Acorn Pavilion Lane entrance. Playground that is designed to be accessible to every child Approximately one acre dog park in wooded area. Section Can‐Do Playground regardless of physical, mental and sensory abilities. of woods to be cleared of undergrowth and invasives. If Up to 1 acre fenced in community garden with crushed desired by community, consider perimeter fence with stone/gravel trail from asphalt trail to gate. Consider sections for big and small dogs as well as a pet waste adding fruit trees outside of fenced in area to create a Dog Park station. buffer between softball field/basketball courts and Nixon Remove overgrown vegetation within the fairways, repair Community Garden Lane residents. or replace any broken disc baskets or tee boxes. Consider Fix and Maintain replacing tee signage and placing a disc golf course map at Install at least 10 benches throughout the park along the Disc Golf Course the park. Benches new trail system and near new park elements. Resurface Tennis Four fitness stations spread out in the central area of the Courts and Resurface and repaint existing tennis courts and basketball Fitness Stations park with outdoor stationary fitness equipment. Basketball Courts courts. Repair or replace broken nets, if any. Crushed Stone Secondary crushed stone/gravel trail through the Connector Trail hardwood forest near the dog park. Install at least 10 benches throughout the park along the Benches new trail system and near new park elements. Add an ADA compliant asphalt trail from the proposed Additional Multi‐Use Mapleton Square entrance to the Phase 1 asphalt loop Asphalt Trail trail. Extend the loop trail through the southern section of Connections the park. Educational tools to allow for wildlife observing for users Wildlife/Habitat (birdhouses, bat boxes, turtle basking platforms, pollinator Enhancements gardens, etc. City of Dover Parks & Recreation Dover Park Master Plan 31

DOVER PARK CONCEPT 1 oad kR Oa e hit Enhance Main W Entrance Pond Enhancement/ Enjoyment Area (Phase 2) Thin Understory and Remove Invasives Exis tin g Sid As Trail alk alt ew Enhance ph Access ne Existing Parking Point rn La Minimal Vegetation and Driveway Removal Aco (Enhance for Wildlife) Keep Playground Bench (Typical) Asphalt (All Phase 2) Trail Splash Pad Existing Pavilion alt ph As il Add Access Tra from Acorn Lane Asphalt New Pavilion Trail Existing Maintain Pavilion (Phase 2) (Phase 2) Small Nature Disc Golf l Skate Tr a i Course Play Area Parking Lot (Phase 2) (Phase 2) (10 Spaces) (Phase 2 ) As p Thin Understory and Maintain Soccer rail Remove Invasives lt T Add Access Field ha Existing Point for Water Tower Mapleton Square and The Laurels Existing Parking and Driveway Crushed Wooded Keep Evergreen Dog Park Stone Trail Forest Remove (Phase 2) Low Limbs Maintain halt Trail and Asp Enhance Buffer Asphalt n Nixo Trail (Phase 2) Existing Maintain Lane Parking Softball Field Wi llis p Resurface Basketball As ha Courts ad lt T (Phase 2) Ro rail Resurface Tennis Courts (Phase 2) Enhance South Entrance and Add Signage Figure 9: Dover Park Alternative Concept Plan 1 32 DESIGN DEVELOPMENT

DOVER PARK CONCEPT 2 d oa kR Oa e hit Enhance Main W Entrance Thin Understory and Remove Invasives Exi sti As ng T Sid alt ph alk rail ew Enhance Linear Access Existing Skate ne Sidewalk Existing Parking Point Minimal Vegetation rn La Obstacles Removal and Driveway (Phase 2) (Enhance for Wildlife) Aco Keep Playground Proposed shed Sto 2 Classroom and Cru ne Can-Do Restroom Fitness Playground Facility Station il Tra (Phase 2) (Phase 2) Existing il Bench (Typical) Pavilion Tra (All Phase 2) ne to Large Add Pedestrian Nature Play S ed Access to sh Area Cr Acorn Lane Fitness C ru u Existing she Station dS Nature Pavilion tone (Phase 2) Trail il Water Play ne Tra d Sto Fitness C rushe Existing Parking Station h Asp and (Phase 2) Maintain al Driveway Soccer ra il Field tT Existing Fitness Water Tower Maintain Station Disc Golf (Phase 2) Course Thin Understory and Remove Invasives Minimal Vegetation Add Access Keep Evergreen Removal Point for Forest (Enhance for Wildlife) Mapleton Remove Square Low Limbs Crushed Stone Trail Community Garden (Phase 2) n p Nixo As Maintain Lane ha lt T Softball Field ra llis il Wi Existing Resurface Basketball Parking ad Courts Ro Resurface Tennis Courts Enhance South Entrance and Add Signage Figure 10: Dover Park Alternative Concept Plan 2 City of Dover Parks & Recreation Dover Park Master Plan 33

The city’s available funding for short-term (Phase I: 0-5 years) capital improvements within Dover Park is $640,000. No funding has been allocated during the master planning process for long-term (Phase II: 5+ years) improvements. Estimates Alternative Concept 1 include approximate costs for all elements listed Phase 1 (0‐5 years) $540,000 in Phase I and Phase II, maintenance of existing facilities at current maintenance level, and Phase 2 (5+ years) $330,000 maintenance of improvements added for Phase I Full Build $970,000 and Phase 2. Totals for each phase and full build for each concept are illustrated on this page. Alternative Concept 2 Both concept alternatives were presented to the Phase 1 (0‐5 years) $640,000 public and attendees had the opportunity to fill Phase 2 (5+ years) $305,000 out a survey that asked the individual to prioritize each of the project principles by individual Full Build $945,000 importance and how each represented their vision in Concept 1 and 2. Each principle for the two concepts could be rated by either very well, somewhat and not well. FINDINGS Alternative Concepts Findings Project Principle Public Feedback Analysis This project principle had the highest amount of individual votes for very important. Public voiced strong favor for a loop system trails over the linear main trail with connections to access points but had concern for the amount of clearing necessary for trails within Accessibility and forested areas. Most liked the proposed access points and ehancements for existing Circulation entrances. This project principle had a mix of responses. For example some liked splash pad while others did not. Majority of respondents did not comment or favor the dog park and its location because it would require some vegetation management. Most people left Activities and comments if they felt a proposed amenity was impacting forested areas too much. Overall Programming most of the proposed types of facilities were well received. There was a strong preference for Concept 2 as the participants' vision for this principle because it had less trails and development in the woods. Overall participants highly value Vegetation and preserving the forested area and minimizing development/programming within these Environment areas. As expected, this project principle got the least amount of very important responses by Maintenance and the public but the maintenance and operations of each concept was presented in basic Operations terms to the public. This principle has a high priority for a successful park. People felt that Concept 1 was somewhat safer than Concept 2 because of there are Safety programmed spaces throughout the park and the loop trail system. Concept 1 had an even response of "very well" or "somewhat" response whereas most people voted "very well" for Concept 2. Most people that commented on overall design differences said they felt it was too much clearing of the wooded areas and did not like Overall dog park. 34 DESIGN DEVELOPMENT

How important are the following things to you as an individual? 30 25 20 15 10 5 0 Activities and Accessibility and Vegetation and Maintenance and Safety Programming Circulation Environment Operations (budget) Not Important Neutral Very Important How well does Concept 1 represent your personal vision for the park? 30 25 20 15 10 5 0 Activities and Accessibility Vegetation Maintenance Safety Overall Programming and and and Circulation Environment Operations (budget) Not Well Somewhat Very Well How well does Concept 2 represent your personal vision for the park? 35 30 25 20 15 10 5 0 Activities and Accessibility Vegetation and Maintenance Safety Overall Programming and Circulation Environment and Operations (budget) Not Well Somewhat Very Well City of Dover Parks & Recreation Dover Park Master Plan 35

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VI. DOVER PARK MASTER PLAN City of Dover Parks & Recreation Dover Park Master Plan 37

FINAL MASTER PLAN ■ Park entrance enhancements at all existing and proposed official access points CONCEPT PLAN ■ Clearing undergrowth near the main entrance and through the center of park in the hardwood forest area. Removing large SUMMARY specimen trees that are hazardous A final master plan was completed and presented to city council for review with a cost estimate ■ Install and monitor 3 security cameras for proposed short-term improvements (0-5 years) and optional list of improvements the The following elements were selected as potential city could pick from for either a short-term or additions with some possibly being implemented long-term project. The total estimated costs and in the short term (0-5 years) but most to be phasing were based on the city’s available capital accomplished in the long term (6-10+ years) to be improvement for the next five years. selected at the City’s discretion: The following elements were selected as high • Splash Pad (accommodates 20-30 kids) priority short term (0-5 years) components to be • Can-Do Playground implemented for a successful Dover Park: • Indoor Classroom(s) with Restroom ■ An asphalt multi-use loop trail system and pathway connections throughout the park • Linear Skate Obstacle Trail (1,000 SF) ■ Resurfacing of tennis courts and basketball • Nature Play Area courts • Community Garden (with fence) ■ Access points and trails from the east side • Park Benches (10+) of the park at Acorn Lane and Manchester • Pond Enjoyment Area Square and the west side at Mapleton Square and The Laurels • Wildlife Enhancements • Enhance Disc Golf Course HIGH PRIORITY FACILITIES Short Term (0‐5 years) Element Sections Element Description Public feedback favored a loop trail system but there was concern for the amount of asphalt trails and disturbance within the wooded areas. For the final concept, an ADA accessible asphalt loop trail was selected with crushed stone/gravel secondary connection trails. The asphalt trail from the main entrance to the existing playground was eliminated, the main trail in the evergreen forest was moved along the perimeter to minimize forest impacts, and the alignment within the hardwood forest was Paved Loop Trail adjusted to use the existing abandoned asphalt area and avoid crossing the ditch. Potential for bicycle racks, fitness stations, System benches, etc. to be added along trail and at intersections. Resurface Existing Public feedback encouraged preserving and enhancing existing facilities within the park. Resurface and repaint existing tennis Courts courts (3) and basketball courts (2). Repaint tennis court lines to include pickleball. Repair or replace broken nets, if any. Due to the amount of vegetation clearing for a new parking lot and an asphalt trail from Acorn Lane and the park currently having adequate parking, the parking lot addition was not selected for final design. A pedestrian access point and crushed/stone trail was selected to provide access from Acorn Lane to minimize environmental impacts. Similar trail treaments were selected for access Park Entrances and points from Mapleton Square and Manchester Square. Trim and remove of vegetation around entrances and on fencing to improve Enhancements visibilty to park. Replace main entrance sign. Add smaller park signs for all other entrances. This action is a top priority for safety and better utilization of the park. Thinning of undergrowth and clearing of invasive vegetation Vegetation near the existing entrances, all proposed entrances, along proposed trails and through the middle of the park to improve user Management visibility. Security Camera At least three security cameras funded, placed and monitored by Dover Police Department. 38 DOVER PARK MASTER PLAN

DOVER PARK FINAL CONCEPT oad kR Oa e hit Enhance Main W Entrance Pond Enjoyment Area Thin Understory and Remove Invasives Exis tin g Sid alk ew Enhance Access ne Existing Parking Point rn La and Driveway Crushed Aco Stone Keep Trail Vegetation Removal Playground Limited to Along Trail 2 Classroom with Can-Do Restroom Building Playground and Sidewalk or Splash Pad alt ph Existing As Nature Play Pavilion il Area Within Tra Add Access Existing Trees from Acorn Lane Nature Bench Existing Water Play (Typical) Pavilion Stone Trail Maintain and shed Skate Relocate Cru Disc Golf Tr a Maintain il Course Soccer Existing Add Access Field Water Tower Point for Existing Parking Mapleton Square and Driveway and The Laurels Vegetation Removal Thin Understory and Limited to Evergreen Remove Invasives Along Trail Forest Preservation (Remove Low Limbs) l rai Maintain eT Community ton Garden and dS Enhance he us Cr Buffer n alt Nixo ph Maintain As Lane Existing Softball Field Trail Parking Wi llis As Resurface Basketball alt Courts Ro ph Tra ad il Existing Portable Toilets Resurface Tennis Courts Enhance South Entrance and Add Signage Figure 11: Dover Park Final Concept Plan City of Dover Parks & Recreation Dover Park Master Plan 39

POTENTIAL ADDITIONS The following is the list of potential additions that were presented to the city officials as elements that could be implemented in short-term or long-term projects. These elements were found to be desirable by the public and stakeholders but did not rank as high as a trail system, enhancing existing amenities, improving security and managing vegetation for safety. A short Source: Blue Lake Regional Park description and photo of the main elements from Example of nature play area with large boulders, logs and the selection menu has been provided. stumps SPLASH PAD A small brushed concrete pad with 8-10 water features and activation button to accomodate 20- 30 kids. The master plan suggests this element to be added to the park if proper funding becomes available and there is a maintenance commitment for this facility. Selection of water system type is extremely important. Can be implemented by iteself or in conjunction with a Can-Do Playground or other play equipment. If implemented with Source: Blue Lake Regional Park Can-Do Playground, consider reduction in splash Example of small splash pad on concrete pad size and number of water features. CAN-DO PLAYGROUND Playground that is designed to be accessible to every child regardless of physical, mental or sensory abilities. The master plan suggests this element be located in the northern section of the park near the existing pavilion. Build on existing sidewalk infrastructure to make the path from parking area to playground ADA accessible. Add benches and shaded spaces to perimeter of play Source: Can-Do Playground facebook area. The facility should be placed near existing Can-Do Playground in Wilmington, DE playground equipment. MODULAR BUILDING Proposed modular building that is programmed to have either two small classrooms or one large classroom with divider. Either setup would have ADA accessible restrooms and access to the building from parking area and asphalt loop trail system. This facility should only be implemented and is highly dependent on frequent community programs that require indoor classrooms or all Source: Modular Genius day summer programs for kids in Dover Park Example of modular classroom with restroom facility provided by Parks and Recreation. 40 DOVER PARK MASTER PLAN

NATURE PLAY AREA Play space within the wooded area near the existing pavilion that has natural materials like log balance beams, climbing boulders, building blocks, and a water play area. The water play area could be a small water pump that allows kids to pump water into a small area that mimics a stream bed or a water table. The facility should be designed to minimize impacts to the existing mature trees within the play space. Source: Unknown Example of nature play area with a small hand water pump as the water play feature LINEAR SKATE OBSTACLE TRAIL Paved trail with skateboard/wheel sport obstacles like grind ledges, flat rails, manual pads, pump bumps, funboxes and/or rainbow rails. Trail should be designed to have adequate space to ride in and out of each obstacle. Spaces for resting and observation should be placed within view of the trail. Create a connection from the asphalt trail to this facility. This facility should be located in an open area like the edge of the multi-purpose field to minimize impacts to woods. Source: Omokoroa Skate Path Example of linear skate trail with obstacles COMMUNITY GARDEN Up to 1 acre fenced in community garden with crushed stone/gravel trail from asphalt loop trail to gate. This space allows community members to participate in gardening with each other. Primarily planted with fruits and vegetables, it provides a food source to the local community. This facility should be used if there is nearby community interest for a community gardening group and is facilitated by Parks and Recreation or established organization. Source: Wilsonville Parks and Recreation Example of Community Garden with fence POND ENJOYMENT AREA Removal of an area of vegetation in between the pond and existing sidewalk to create a space for users to passively enjoy the pond. Possible elements in this space is a viewing platform with railing and benches or picnic tables in the grass area. Opportunities for educational outreach and adding wildlife enhancements. ADDITIONAL FACILITIES Benches, wildlife enhancements and enhancing Source: Camp Rosenthal the existing disc golf course are other facilities Example of a view platform with railing and bench that are listed on the additional options menu. adjacent to a pond City of Dover Parks & Recreation Dover Park Master Plan 41

COST ESTIMATE The cost estimate is divided into two sections with the first section listing the approximate total cost for Phase I (0-5 years) improvements and the second section is a list of potential additional improvements that the city could choose implement one or a few of the elements in Phase I and/or decide which to implement in later phases. Anticipated funding for Phase I has been included in this table for reference. During this planning effort, no funding has been allocated beyond Phase I. FINAL PREFERRED CONCEPT ‐ DOVER PARK CAPITAL IMPROVEMENT LIST Phase 1 (0‐5 yrs.) Phase Quantity Improvement Approximate Unit Cost Total Cost Pathways, Trails, and Circulation 1 0.75 Miles Asphalt Paved Trail $45,000 per 1/4 mile $135,000 1 0.25 Miles Gravel/crushed stone trail (8' wide) $15,000 per 1/4 mile $30,000 1 5 Park Entrance Enhancements $7,000 each $35,000 sub‐total $200,000 Athletic Facilities 1 3 Resurface Tennis Courts $10,000 each $30,000 1 2 Resurface Basketball Courts $10,000 each $20,000 sub‐total $50,000 Vegetation Management 1 6 Clearing Undergrowth $8,000 per acre $60,000 1 5 Remove Large Specimen Trees $3,000 each $15,000 sub‐total $75,000 Park Security 1 3 Security Cameras $7,500 camera + $7,500 pole $45,000 sub‐total $45,000 Total Improvements $370,000 Estimated Engineering costs (15%) $60,000 5 year maintenance costs (includes current costs) $70,000 Approximate Phase I Cost $500,000 Menu of Potential Additional Improvements Splash Pad (accommodates 20‐30 Kids) $250,000 Can‐Do Playground $195,000 Indoor Classroom with Restrooms $165,000 Linear Skate Obstacles (1000 SF) $65,000 Nature Play Area $40,000 Community Garden (with fence) $35,000 Park benches (10) $20,000 Pond Enhancement/Enjoyment Area $20,000 Wildlife enhancements (i.e. birdhouses, bat boxes, view scopes) $6,000 Fix and Maintain Frisbee Golf Course $6,000 Anticipated Available Funding Phase 1 FY 2018‐2019 $140,000 FY 2019‐2020 $125,000 FY 2020‐2021 $125,000 FY 2021‐2022 $125,000 FY 2022‐2023 $125,000 total $640,000 42 DOVER PARK MASTER PLAN

SUSTAINABLE MAINTENANCE RECOMMENDATIONS In order for the park to function successfully for the community, a sustainable maintenance protocol must be created and followed by the City. The first table provided in this section are an example maintenance and monitoring schedule that can be built upon and implemented to address the maintenance concerns for existing vegetation management and proposed elements for Dover Park. The table also includes which efforts have the potential to involve volunteers from the community. The second table provides a list of the existing elements within Dover Park and assigns an action for each. Maintenance/Monitoring Schedule Volunteer JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC YEAR NOTES Opportuntity INITIAL LARGE EFFORT VEGETATION ACTIVITIES Large effort YEAR 1‐2; Focus efforts YEAR 1 on entrances and fencing that is being damaged by weight of vegetation. Ongoing upkeep and Vegetation Removal ‐ Fence X X X 1‐2 repair fence as needed. YES Large effort YEAR 1; Remove undergrowth along existing sidewalk (25' on each side) and prune Vegetation Removal ‐ Main tree limbs lower than 7'. Selectively prune Entrance Zone X X X 1 evergreens in late winter. YES Large effort YEAR 1‐2; Ongoing upkeep. Clear undesirable undergrowth within 10' from edge of parking/driveway pavement. Preserve hollies and desirable plants. Prune in late winter as Vegetation Removal ‐ needed. Remove undergrowth near pavilion Central Parking Zone X X X X 1‐2 (100' radius) and prune tree limbs lower than 7'. YES Large effort YEAR 3‐4; Ongoing upkeep. Selectively clear undergrowth and remove Vegetation Removal ‐ invasives. Preserve hollies and desirable plants. Southern Hardwood Zone X X X X 3‐4 Prune trees in late winter as needed. YES Inspect for dead or hazardous trees play areas and existing paths and parking in YEAR 1. Remove as needed. Increase efforts as new Specimen Tree Inspection X X 1‐5 improvements are added to park. NO Spot spray foliar spray glyphosate on aggressive plants on fencing and identified problematic Exotic/Invasive Plant areas in park. Do not spray near play areas. To Control Spray X X 1‐5 be applied by trained professional. NO ONGOING VEGETATION MAINTENANCE Trim and remove any vegetation encroaching on path/sightlines ‐ maintain 2' clear on either side Vegetation Along Pathways X X X ALL of asphalt trail YES Undergrowth and Sightline Maintain vegetation to initial large effort Maintenance X X X X ALL standards YES Evergreen Forest Cleanup X X ALL Remove fallen large limbs in evergreen forest YES Leaf and Debris Cleanup X X ALL Remove from desired areas. Compost leaves. YES Inspect for dead or hazardous trees near park Specimen Tree Inspection X X ALL amenities. Remove as needed. NO Mowing Lawn X X X X X X ALL Keep to current standard. NO PROPOSED SHORT‐TERM IMPROVEMENTS Trail System X X ALL Inspect asphalt and crushed stone trails NO Park Signage X X ALL Inspect for stability and any vandalism NO Inspect for wear and tear. Remove vegetation Tennis Courts X X ALL from fencing. Repair net if needed. NO Basketball Courts X X ALL Inspect for wear and tear. Repair if needed NO Inspect pole stability in spring and fall. Verify with police that cameras are operational four Security Cameras X X X X ALL times a year. NO City of Dover Parks & Recreation Dover Park Master Plan 43

Dover Park Existing Facilities Maintenance Element Action Maintain field to current standards. Monitor field lighting to ensure proper function. Inspect Softball Field dugout benches and grandstand yearly. Maintain mowing schedule and periodically inspect soccer nets. Repair nets as need. Store when Multi‐Purpose Field field not in use. Monitor area by a walkthrough when emptying trash receptacles during the year. Inspect play Playground (Ages 2‐5) equipment yearly in spring. Consider replacement of play equipment and play surface in long term Playground (Ages 5‐12) goals. Chess Tables Inspect yearly and repair as needed. Inspect yearly and repair as needed. Clear undergrowth around pavilion in woods to improve user Pavilions sight lines. Maintain to current standards. Consider pedestrian connection through the park as part of short Concrete Sidewalk term goal. Driveway and Parking Lots Maintain to current standards. Remove lower limbs that block user sight lines. Clear large fallen branches. Monitor tree health and Evergreen Forest remove any hazards. Maintain to current standards. Revisit use of gates if park receives adequate lighting, programming Park Vehicular Gates and surveillance. Thin and clear undergrowth to improve views throughout park. Remove lower limbs that impede on user sight lines. Clear fallen branches on pathways. Monitor tree health and remove any Hardwood Forest hazards. As part of short term goals, resurface court and paint court lines. Inspect backboards and nets Basketball Courts monthly and replace as needed. Resurfacing courts and include court lines for pickleball. Remove vines and vegetation from perimeter fence. Repair fence as needed. Inspect nets monthly and repair as needed. Remove and Tennis Courts store nets in winter. Inspect disc golf baskets and replace as needed. Replace current tee marker with highly visible marker and signage. Clear undergrowth vegetation in fairway. Consider moving holes that conflict with new amenities. Create updated course map and post within park. Maintain fairways for play Disc Golf Course and inspect baskets each spring. Repair or replace as needed. Repair picnic tables to provide seating. Consider maintaining at least three picnic tables in the wooded pavilion. Inspect yearly and repair. Replace as needed with metal picnic tables to reduce Picnic Tables burning of tables. Maintain to current standard. Consider upgrading facility if day programs will be offered at the Restrooms park for children. Lighting was not observed by design team during evening hours. Public feedback noted that some lights were burned out. Consider upgrading lighting fixtures as part of Dover's plan to upgrade all Lighting downtown lighting. Improve visability of formal park entrances and replace/add signage. Remove vegetation from fences and repair as needed. Formalize at least one user created access points for pedestrians to Park Entrances access the park from the east and west neighborhoods. Improve visability of formal park entrances and replace/add signage. Remove vegetation from fences and repair as needed. Formalize at least one user created access points for pedestrians to Fence access the park from the east and west neighborhoods. Ineffective and potential hazard. Remove from park. Consider low wooden guiderail along the Cable Access Barrier driveway if vehicles accessing the multi‐purpose field is a concern. Maintain metal benches at playground to current standard. Inspect yearly and consider Benches replacement as part of long term goal. Remove benches in the woods. 44 DOVER PARK MASTER PLAN

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VII. IMPLEMENTATION City of Dover Parks & Recreation Dover Park Master Plan 47

GUIDANCE AND • On site management—Having a City staff person on site supports park surveillance, RESOURCES helps build confidence in park safety among neighbors, and can provide a welcoming and recognizable face for the park. Historically, This section offers guidance and additional Dover Park had on-site, regular staff presence resources for plan implementation and is at the park when the indoor recreational organized around the three vital principles facility existed and was used for classes and identified at the beginning of this plan: other events. From the perspective of many ■ Security / Safety key stakeholders interviewed, the removal of the building and staff presence coincided with ■ Programming -- Activate the park a decline in the real or perceived safety of the park. ■ Sustainable Operations / Maintenance While the budget may not exist for daily presence Included in this section are examples of strategies and a physical facility for a staff person, an and resources that could be helpful as the City and incremental approach to building the presence is community proceed with plan implementation. recommended. The contents, however, is not prescriptive. The City and others implementing the plan should In the immediate-term, The City should identify use these guidelines and examples in developing what resources will allow and then develop a their detailed approach and action plan. strategy for getting a presence in the park on a regular basis. Currently, the City has police Security / Safety scheduled to open and close the park gates daily, in the morning and evening. Public Works staff also Security and safety are a top priority. While all visit the park weekly, though not at regular times, elements of park design and operations are inter- for trash collection and occasional maintenance. related, improving park safety and improving This presence can be complemented with a associated public perceptions of the park should presence oriented toward activities/programs be an immediate priority in implementing this and may be done once a month to begin with. For plan. example, a parks and recreation vehicle could be Strategies: equipped with an identifiable vehicle magnet and sent out to the park with the same staff person • Enforcement—It is imperative that real on the first Saturday morning of every month. safety issues be addressed immediately The vehicle can help provide the recognizable both to stop any negative behavior and presence and the regularity of schedule makes cutoff potential for negative park reputation. it easier for the park users—children and their Consistent enforcement is likely to require parents—to remember when a program will be dedication of resources for an initial period, occurring. but in conducting the early and consistent enforcement can ultimately reduce the need In the medium and longer-term, aim for having for more extensive presence and dedication a regular staff presence at the park on multiple of resources in the long-term. This early, days. This person or people need not be on-site full heightened enforcement can help stem time, but his/her schedule should be predictable proliferation of negative park perceptions, and coordinated to provide a presence in the which will help grow park use for legitimate park at times most likely to provide services/ purposes and build a park user presence that programs when most convenient and attractive serves as a supportive surveillance system. for surrounding residents/users, such as a 48 IMPLEMENTATION

Saturday morning or early evenings from spring suggests that the park and the infrastructure through early fall. within are not used to the fullest extent. The recommended park design that emerged from Examples: the planning process should help with building up 1. Partner with community organizations park use, but establishing and implementing an to establish a presence. Work with nearby engaging, fun schedule of programs and events is community organizations and sports leagues to the critical, complementary component. build a strong presence in the park. Strategies: • Programming—Community activist and city • Build a strategic program--The program, planner, Jane Jacobs, posited the term “eyes or schedule, of activities and events for the on the street” to reference the idea that when park should be intentional, providing for the a space is regularly used by a range of people recreational needs and interests of nearby it will have, in essence, a built-in surveillance residents (primary users), complementing the system, the basis of the widely used Crime overall program offerings across the city, and, Prevention Through Environmental Design to the extent possible, bringing in a diversity (CPTED) approach to park and civic design. of users that will create the lively atmosphere. Strategic park programming is an important complement to the other security and safety Examples: strategies described. The City should build a repertoire of programs and events that aims 1. In the summer of 2018, the City of Dover library to attract diverse users who will collectively system initiated a regular schedule of activities to use the different areas of the park and use occur at the park. This program attracted children them at different times. and adults and initiated a repeat presence of staff. Continue this program and increasing its Programming is addressed in more detail in the regularity, as interest grows. next section. 2. Explore partnerships with local organizations, Programming—activate the park such as the pickleball club, Maranatha Church, health-promotion organizations, and economic An important goal of this master plan is to infuse development/commerce entities with which Dover Park with activity, not just enhance the park program and events can be scheduled for the infrastructure and landscape. Park programming park. is a critical component of ensuring park success by supporting the overall community recreational • Ensure an organized, well-managed program- services aspect of the City’ parks program, Program/event administration must also reactivating its spaces and bringing in park users; be well-organized and managed for safety, and supporting park security. In some cases, comfort, and reliability. Programs and events programming might be led by the City Parks and if the user, whether he/she participates in the Recreation Department. However, collaboration event/activity or not. This includes ensuring in programming across departments and with events/programs follow all park rules. Issues other organizations is another option that can such as noise and consumption of alcoholic offer efficient use of resources and help build beverages are examples of activities that may a more dynamic overall park program, for both be problematic. Programs and events that regular and special events and programs. are well-organized and meet expectations can boost park popularity and usership; Park use is not officially tracked, however, unorganized programs and events can foster observation of the park during seasonable disappointment, disengagement, and even be weather conditions and other anecdotal evidence safety concerns. City of Dover Parks & Recreation Dover Park Master Plan 49

• Funding and budgeting—Ensuring that City overall, which are interrelated. funding is sufficient for park development and maintenance is fundamental to long-term Examples: park success and sustainability. Healthy fiscal management is the product of effective and 1. Be proactive—a little data and numbers can proactive budgeting. The Dover Park Master mean the difference between a successful park Plan was developed through a process that and an unused park in disrepair. Establishing identified the important recreational needs a budget that is based on known, historical the park should serve, evaluated how those costs for park maintenance/operations, factors needs could best be served through physical in anticipated expenditures/revenues, and modifications to the park, and then presented includes both regular maintenance costs and a recommended strategy for doing so in a way sufficient funds set aside for emergencies and that balances new expenditures with proper contingencies can help a park succeed and also upkeep and fiscal responsibility (see previous can help streamline operations. pages). This section offers additional guidance 2. Creative partnership—Generate community and general strategies for approaching support for parks by forming partnerships fiscally sound plan implementation and park with other city departments, outside agencies, maintenance. private sector firms, and community/volunteer Why? organizations. These partnerships can be oriented toward park development, maintenance, • Safe, comfortable, attractive space draws and programming and support a well-used, users sustainable park. Examples are: • Supports consistent maintenance • community health programs • Safe operations • economic development opportunities/events • Boosts morale • community and volunteer-supported Strategies: maintenance programs • Approach funding, budgeting, and • environmental sustainability/education management from a systems level will focused help decision-makers use resources more efficiently and help stave off reactive and/or deferred maintenance, which is a dangerous point for parks. Dover Park functions as part of an entire system of parks and recreation facilities, providing a range of environments, equipment, and staffing support for residents and visitors to engage in recreational activities and experiences in nature and the outdoors. This individual park master plan and elements such as budgeting, maintenance, capital expenditures, and more, also must be considered in the context of the full Dover Park system. Doing so can lead to long-term sustainability and efficiencies for Dover Park and providing recreational resources for the 50 IMPLEMENTATION

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APPENDICES City of Dover Parks & Recreation Dover Park Master Plan 53

APPENDIX A - SURVEY RESULTS SUMMARY A short survey was made available to the public during May 2018 at the Public Kickoff Open House and by online Wikimap. Thirty-four (34) participants completed the survey. The results are presented in the graphs and tables with brief description of findings. QUESTION 1: WHERE DO YOU LIVE? All partcipants responded to this question and 60% live within the City of Dover, with 27% living within walking distance of Dover Park. Within walking Outside of Kent distance of Dover County Park (Approximately 1/4 mile) Kent County In the City of Dover (beyond 1/4 mile) QUESTION 2: LIST THE NUMBER OF PEOPLE IN YOUR HOUSEHOLD BY AGE GROUP. All partcipants responded and most are young to middle aged adults with children under the age of ten. 20 19 13 10 9 7 7 5 Under 5 years 5-9 years 10-14 years 15-19 years 20-34 years 35-54 years 55-64 years 65 years or older 54 APPENDIX A

QUESTION 3: IS THERE ANYTHING THAT PREVENTS YOU OR A MEMBER OF YOUR HOUSEHOLD FROM USING DOVER PARK? All participants responded to this question. If yes was selected, they were asked to specify. Those results are presented in the table on the next page. Majority of responses are safety concern and some were a lack of accessibilty and programming. YES 32% NO 68% QUESTION 3 FILL IN RESPONSES If yes, please tell us what prevents you or a member of your household from using Dover Park. Would not go alone, but with a group of friends and their children, safety in numbers...this is true of other park locations statewide Teens and adults doing illegal things The neighborhoods on either side of the park are a little sketchy. I believe that fencing was damaged that allowed people to use the park as a throughway. Also, the last time I visited the playground with my (at the time) toddler we found a needle and used condom on the playground. Crime neighborhoods around the park One time while taking my children to the park we saw what looked like a drug deal go down. So I packed the kids up and never went back. Went there once and was harassed by people in the park so we left and never returned The location of the park and safety Not as safe as when they had an office and summer camp programs there Dart stop Accessibility Safety concerns and adequate lighting Drug activitiy in area Need more things to do in park City of Dover Parks & Recreation Dover Park Master Plan 55

QUESTION 4: PLEASE CIRCLE UP TO FIVE TYPES OF ACTIVITIES THAT YOU WOULD LIKE TO BE ABLE TO DO (OR CONTINUE TO DO) IN DOVER PARK. All participants responded to this question. Other answers included: botanical garden, splash pad, pool, watersports, and fishing. GARDENING 2 PLAY SOCCER 2 PLAY BASKETBALL 4 OTHER 4 PLAY TENNIS & PICKLEBALL 4 PLAY BASEBALL OR SOFTBALL 5 TAKE AN EXERCISE & HEALTH CLASS 4 PARTICIPATE IN ADULT SPORTS LEAGUES 4 PLAY DISC GOLF 6 PARTICIPATE IN YOUTH PROGRAMMING; CAMPS; SPORTS LEAGUES 9 GIVE MY PET EXERCISE 10 RIDE A BIKE 15 PLAY (ON PLAYGROUND OR OTHER UNSTRUCTURED PLAY) 20 WALK & JOG 20 HAVE A PICNIC OR SOCIAL GATHERING WITH MY FAMILY & FRIENDS 17 PARK MAINTAINED FOR ENVIRONMENTAL VALUES 18 EXPLORE NATURE (E.G. HIKE THROUGH THE WOODS, BIRD WATCH, ETC.) 23 ATTEND SPECIAL EVENTS (E.G. FESTIVAL, ART FAIR, ETC.) 22 0 5 10 15 20 25 56 APPENDIX A

QUESTION 5 FILL IN RESPONSES Please share your vision for Dover Park by completing this sentence: "In 5 years I would like Dover Park to be..." a safe, desirable place to be a diverse community center that a person could go to have FUN!! open at night in the summer, park personnel presence instead of cops safe, well maintained, and used by individuals and families Environmentally safe learning environment for the younger generation More excitement for the children and families Safe and open to all Dover residents More lights, and more safer and useable for people with disability Have more of a police presence I believe that the park can be special and can bring people together Back to the beauftiful park its meant to be. Vibrate with native vegitation, birds, flowers, and life. I belive the city needs a presence in this park again. When they tore down the building ‐ it's like they completely forgot about this wonderful asset. I want to see it taken care of with activities and facilties for all ages. also to really offer the neighbhorhood kids a safe place to play all year long. A safe, healthy place for residents of Dover to go and relax and enjoy the town they live in. Not as sketchy and more family oriented. In 5 years I would like Dover Park to be a place that I can safely visit with my children. I place that I can use as a destination for my walks with my dogs. A place I can invite friends to get together with me in a safe environment. A safe place for all families! green as possible and safe A sustainable park that enhances the quality of life of local residents. I would love to see a bontanical garden or an outdoor musical playground. Something unique and interesting for Dover. The go to park for families to enjoy time together in a safe, clean environment a place for all people. A great environmental space for all to enjoy. Please incorporate environmentally friendly designs into the plan. A friendly park with a large playground and nice jogging trails with fitness equipment stops along the way. Cleaned and Maintained regularly. clean, safe and functioning for families with active lifestyles. It would be wonderful if the park gave a feeling of safety and vitality. I envision up kept spaces, nicely maintained walking paths/ bike paths, a park guide/ safety monitor and potentially a new entrance from a better part of town. Water play ‐ spray park, kiddie pool nothing for kids to do in summer...now that Silver Lake has been closed for so long We cant afford the Y or get over to the other side of town for swimming Running trails updated and larger playground. Sprinkler for kids A preserved woodland with walkable paths Still a forest with preservation policies in place. I would not like to see park access from Nixon Lane Would like to see it ket up better. Maybe a building for doing activities year round. Maintain the lights for safety at night and walk/jogging paths. Make access from different locations easier, maybe even parking by the other entrances. City of Dover Parks & Recreation Dover Park Master Plan 57

WIKIMAP COMMENTS AND MAP Comment Comment Category The fact that it is surrounded by an area with a lot of crime is a weakness. Try cleaning up crime in Town Point and Weakness surrounding areas before you start worrying about parks. Opportunity Opportunity to clean up the crime in the area instead of worrying about spending tax money on parks. Strength One of the few remaining areas in Dover that doesn't have houses Opportunity Would be nice to have an access from Acorn Lane Weakness Vegetation needs to be controlled. Will help make the park safer with better sight lines. Strength Playground is nice. Opportunity Nice to have a path/sidewalk into the park from Acorn Lane Weakness Need better signage. Old sign is worn & hard to read. Strength Basketball & tennis courts just need a sprucing up. Opportunity Maybe another pavilion for picnics Opportunity Dog park area Opportunity handicap accessible walking paths Weakness Increase in police presence Opportunity maintain fencing for area residents who don't want to be used as a cut through The entrance to the park on white oak is an favorable location. I do not feel safe going into the park with my Weakness children. Opportunity Opportunity for a better entrance to the park (less foot traffic from the local liquor store). Relocate playground and picnic areas here. Provide walking paths around the playground. Consider resizing the Opportunity baseball diamond, or putting in a batting cage instead. Strength Keep forested area in tact, but create marked bike/hiking paths Opportunity Relocate baseball diamond here. Add entrance here with 5 or 6 parking spots and with a starting point for a jogging trail/walking path into the rest of Opportunity the park. 58 APPENDIX A

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APPENDIX B - PUBLIC MEETING BOARDS COMMENTS Community Vision Wall ‐ List one thing you would keep/preserve in the park. List one thing you would change. Public Comments KEEP/PRESERVE CHANGE Basketball Water, shower towers Tennis/soccer Bathrooms, pavilion for outdoor exercise Tennis courts Arcade Tennis courts Upgrade bathrooms Basketball courts, tennis courts More grills Tennis courts Fountain focal point As much of the woods as possible Fun thing for kids Woods Add splash pad. Maintain undergrowth Softball diamond Skateboard area Play area for children with health disabilities Small soccer fields for 1v1 60 APPENDIX B

Community Vision Wall ‐ Please complete the following statement ‐ "In five years, I want Dover Park to be.." Public Comments A community garden where anyone of all ages can work. Cultural center with classes for all ages Weekly community garden for all ages. A sustainable places for trees and flowers to grow. Possibly a garden or adding forest tours. Community Center Horseshoe pits Full of color! Dog park Ping pong Candy shop for kids BBQ Pits and pavilions Keep nature alive and four square Cooking for kids and free candy Cooking class for kids Colorful, crime free ‐ safe Classes for kids We wish to have a splash park for kids Free food Gaming Card Shop Keep wildlife in mind, eliminate non‐native species of plants, any new plantings should be native, there are perfect open areas for a butterfly/pollinator garden A pool Gi Gi ball To have a popup adventure playground We need a public swimming pool A place of recreation and fun but also for nature and animals A stage! Have performers that interact with the audience or talent shows Summer camps During the summer hire only young women who genuinely care about the welfare and needs of kids enrolled in summer camps. A place where I can run (path around the whole park), a secure place (solar lights), environmentally safe place, well kept, a place where concerts can be held sometimes (portable stage), a patroled place where no drug activity takes place. Open evening concerts in summer, open at night for picnics, lighted basketball/tennis courts A crime free, fun, clean place to take the family with daily activities. A scheduled events calendar Mon‐Fri with themed activities. +1 +1 City of Dover Parks & Recreation Dover Park Master Plan 61

Accessibility and Circulation Overview Public Comments Wayfinding within the park needed! Walking path from Acorn Lane to main part of park starting at Acorn Land and Revolutionary Avenue Intersection. plus 1 added by another participant Park drive lights burned out Lighting around basketball courts Would not want fence removed between Dover Park and Girl Scout Lane nor entrance opened from Nixon Lane Not enough advertising for the park Activity and Programming Overview Public Comments Bocce Courts Restrooms/Water fountains Restrooms/Water fountains Job fairs held in pavilion and on the field BBQ grills Provide a safe activity that promotes nature We need a community building at Dover Park BBQ facilities Better utilization of tennis courts ‐ offer lessons, etc. Splash pad where building used to be. Infrastructure in place ‐ beneficial/easy access for Manchester Square kids. Large walking/bike path network. Evening concerts similar to concerts on the Green. Another vote for each of the above. Splash pool, concerts ‐ evening, tennis courts, bike/walk path Spinning chair (type of play equipment) More paths/nature walks Indoor gym for youth to play basketball. Indoor sports exercise classes Jogging/biking path. plus 2 added by other participant s 62 APPENDIX B

Vegetation and Environment Overview Public Comments Cut down the brush from 6' down! This is the most tranquil place in the park ‐ please preserve. Arrow to the evergreen forest photo. Another partcipant put a +1 after comment. Bird feeders to attract bird watchers! Two other partcipants added a +1 after comment Evergreen forest is really cool and appropriate for disc golf. Short holes are good for beginners. Fishing pond Maintenance and Operations Overview Public Comments Wesley College envrionmental master programs may help maintain park. Social media for school districts for planning and implementation Lights that automatically turn on and security cameras Delaware State University ‐ Fraternity/Sorority More Police. Ditto! Adopt a park! Fraternity/Sorority Volunteers to maintain Volunteers to maintain Park rangers and Patrol men Park rangers and Patrol men No removal of existing trees Federal grants for funding. Private sponsors for tax write off. Business sponsor donations City of Dover Parks & Recreation Dover Park Master Plan 63

PETITION TO ANNEX AND REZONE PROPERTY Before the Dover City Council Committee of the Whole - Utility Committee August 28, 2018 File Number: AX-18-02 Ordinance Number: 2018-09 Applicant: Steven E. Andrew Owner of Record: Steven E. Andrew Property Address: 179 Mifflin Road Tax Parcel ID #: ED-00-076.10-01-32.00-000 Lot Size: 1.37 acres +/- Present Zoning: RS-1 (Single Family Residential Zone) Proposed Zoning: R-8 ( One Family Residence Zone) Comprehensive Plan Category 1: High Priority Annexation Areas Designation: Comprehensive Plan Low Density Residential Land Use Designation: Present Use: Single Family Detached Dwelling Proposed Use: No Proposed Change Utility Availability: Water and sanitary sewer service is available within Mifflin Road. The property owner would be responsible for the costs associated with tapping the water and sanitary sewer mains extending services to the property, payment of impact fees, and obtaining permits associated with such improvements. The property is not currently served by City of Dover Electric; it appears to be served by overhead line at the rear of the properties by another service provider. The property owner would be responsible for the costs and installation of certain equipment to the City’s specifications in order to extend City Electric Service to the property. Staff Recommendation: Staff recommends that the City proceed with annexation of the subject property.

City of Dover Application No.: AX-18-02 Department of Planning & Inspections Farmview Dr R-8 R-8 R-8 Faw n St RG-2 RG-2 ill Dr Woodm RG-2 R-8 Site R-8 ROS R-8 RM-1 ar Dr Trafalg ifflin M RM-1 Rd R-8 R-8 Title: Steven E. Andrew Legend Address: 179 Mifflin Road Dover Boundary Parcel ID: ED-00-076.10-01-32.00-000 Proposed Zoning: R-8 (One-Family Residence Zone) Zoning Owner: Steven E. Andrew Dover Parcels Date: 8/14/2018 Kent County Parcels Subject Property « 0 125 250 500 Feet 2012 Buildings

ACTION FORM PROCEEDING: CCW – Utility Committee AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 08/17/2018 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Evaluation of Bids – FY 2018 Street & Alley Program REFERENCE: CIP – Street, Concrete and Alley Program RELATED PROJECT: APPROVALS: City Manager, Controller EXHIBITS: Aerial Maps EXPENDITURE REQUIRED: $1,032,968.00 Est. AMOUNT BUDGETED: $1,549,625.76 FUNDING SOURCE (Dept./Page in CIP & Budget): Multiple Funding Sources: General Fund - $649,500, ST1801, Account No.: 147-1800-554.40-31. Community Transportation Funds - $412,325.76, CT1833, CT1896 and CT1904, Account No.: 318-9900-582.40-31. State of Delaware Bond Bill Proceeds - $500,000, ST1908, Account No.: 318-9900-582.40-31 TIME TIMETABLE: Notice to Proceed to be issued within 60 days of Council approval. Project anticipated to be completed in 120 calendar days from Notice to Proceed issuance, weather permitting. RECOMMENDED ACTIONS: Award a unit price contract, based upon Bid #18-0039PW for the FY 2018 Street & Alley Program to Grassbusters Landscaping, Inc. based on the Prevailing Wage unit prices for each work item submitted. The estimated value of the contract is $1,032,968.00. Work will be performed in strict accordance to the Bid Specifications. BACKGROUND AND ANALYSIS In concurrence with the City of Dover’s Capital Investments Plan, it is proposed to rehabilitate various pavement and concrete sections throughout the City of Dover. The total length of scheduled street repaving is approximately 7,973 linear feet, or 1.51 miles. Along with repaving, this project includes the following: install 37 inlet protections, remove and replace approximately 270 linear feet of Type I Curb, remove and replace approximately 3,588 linear feet of Type III Curb and Gutter, remove and replace approximately 13,576 square feet of 6” driveway apron, remove and replace approximately 23,100 square feet of 4” concrete flatwork, remove and replace 18 catch basin frame and head, install approximately 110 linear feet of valley gutter, install approximately 70 linear feet of new Type III Curb and Gutter, install approximately 5,975 square feet of new 4” concrete flatwork, installation of 580 square feet of detectible truncated domes, and 401 cubic yards of graded aggregate. Contractors will also prepare approximately 32,616 square yards of subgrade for resurfacing or paving, including any cleaning, sweeping, root mat removal, manhole and valve lid adjustment, roto-mill 65,253 square yard-inch of bituminous pavement. Contractors will overlay approximately 3,721 tons of type “C” hot mix, patch 5 square yards of roadway using type “C” hot mix. Other items included in this project includes 1,060 linear feet of double yellow solid striping, 530 linear feet of single white solid striping, 420 linear feet of single dashed striping, 12 painted arrows, 251 linear feet of stop bar, 168 crosswalk bars, and 5 traffic signal loops.

ACTION FORM Evaluation of Bids – FY 2018 Street & Alley Program Page 2 of 2 The following locations were included in the proposed scope of work to be completed under the FY 2018 Street & Alley Program: STREET NAME / EXHIBIT TITLE MOCKINGBIRD AVENUE S. NEW STREET BUTTNER PLACE BERTRAND DRIVE REESE STREET BLUE HEN BLVD. HOPE STREET Bids were opened on Tuesday, July 17, 2018. Six (6) contractors submitted unit price bids for the proposed work to be performed. Based on the proposed quantities, the estimated contract values are as follows: CONTRACTOR LOCATION BASE BID TOTAL COST EVALUATED PRICE GRASSBUSTERS LANDSCAPING, INC. NEWARK, DE $1,032,968.00 $1,032,968.00 $1,032,968.00 SAM’S CONSTRUCTION, LLC WILMINGTON, DE $1,383,491.60 $1,383,491.60 $1,383,491.60 A-DEL CONSTRUCTION, INC. NEWARK, DE $1,576,743.36 $1,576,743.36 $1,576,743.36 ALLEN MYERS MD, INC FALLSTON, MD $1,721,474.52 $1,721,474.52 $1,721,474.52 REYBOLD CONSTRUCTION GROUP, LLC BEAR, DE $1,821,029.34 $1,821,029.34 $1,821,029.34 GEORGE & LYNCH, INC. DOVER, DE $2,006,192.79 $2,006,192.79 $1,946,007.00* *- George & Lynch, Inc., was awarded a 3% reduction, due to local vendor preference City staff reviewed the submissions and found that the Grassbusters Landscaping, Inc. bid met all requirements for the qualifications of the project. The staff recommends awarding the contract to Grassbusters Landscaping, Inc. in the amount of $1,032,968 for the FY 2018 Street & Alley Program.

E IRD AVENU MOCKINGB LEGEND

LEGEND REET W ST S. NE

LEGEND CE LA RP NE TT BU

FOREST STREET BERTRAND DRIVE LINCOLN STREET LEGEND ROAD REPAIR CONCRETE REPAIR NOTE: THIS MAP IS FOR ILLUSTRATIVE PURPOSES ONLY. ACTUAL LOCATIONS OF IMPROVEMENTS TO BE FIELD VERIFIED.

REESE STREET PAUL STREET LEGEND ROAD REPAIR CONCRETE REPAIR NOTE: THIS MAP IS FOR ILLUSTRATIVE PURPOSES ONLY. ACTUAL LOCATIONS OF IMPROVEMENTS TO BE FIELD VERIFIED.

VD. N BL S. E BA U EH YR BL D OA LEGEND ROAD REPAIR CONCRETE REPAIR NOTE: THIS MAP IS FOR ILLUSTRATIVE PURPOSES ONLY. ACTUAL LOCATIONS OF IMPROVEMENTS TO BE FIELD VERIFIED.

HOPE STREET S GOVERNORS AVE. S STATE STREET S BRADFORD STREET LEGEND ROAD REPAIR CONCRETE REPAIR NOTE: THIS MAP IS FOR ILLUSTRATIVE PURPOSES ONLY. ACTUAL LOCATIONS OF IMPROVEMENTS TO BE FIELD VERIFIED.

MEMORANDUM Department of Planning & Inspections P.O. Box 475 Dover, Delaware 19903 Phone: 302.736.7196 Fax: 302.736.4217 DATE: August 17, 2018 TO: City Council Committee of the Whole: Safety Advisory & Transportation Committee FROM: Dave Hugg, Director of Planning & Inspections Planning, Inspections, and Fire Marshal Staff SUBJECT: Debriefing/Post-Mortem Report on 2018 Firefly Music Festival The 2018 Firefly Music Festival was held June 14 through June 17, 2018 in The Woodlands located at the Dover International Speedway. An event such as this involves multiple sections of the Department including: Fire Marshal’s Office, Planning Office, Permitting & Licensing, and Code Enforcement. The following summary of activities is provided. Also attached is the 2018 Firefly After Action Report from the Fire Marshal’s Office. Licenses & Permits Temporary Firefly Music Permit for Event $500 Outdoor Activity Festival 2018 Permit Temporary Dover International Existing Permit for $500 Camping Areas Speedway 2018 was amended for this event Business Licenses Red Frog Entertainment Agent $188 (Festival Grounds) Entertainment Red Frog Open Market Operator $1623 Entertainment (106 vendors) Fireworks Permits (Each Show 6 Fireworks Events @ $150 Producer) $25 each Special Event Backyard Bizarre Special event permits $50 Permits and Center for Bio @ $25 each Ethical Reform RV/Camping South of Leipsic Fee per number of $75 Permits (Non- Road Site (Kozel), camping units Festival Areas) Pugh’s and Home Depot Site Business Licenses Itinerant Merchant 18 Licenses @ $100 $1800 (Non-Festival Licenses each Areas) TOTAL Fee $4886 Revenue

Debriefing Report for 2018 Firefly Music Festival Event Page 2 of 2 Staff Activities & Hours Planning Office (Planning Review of Permit submission 1 hour Director) as Temporary Outdoor Activity Permit Submission per Zoning Ordinance, Article 3 §18.1(l) and (m) Permits & Licensing Staff Processing of Permits & 1 hour Licenses for payment and issuance Code Enforcement Staff Business License Checks in 4 hours Non-Festival Areas (Thursday & Friday) Fire Marshal’s Office Pre-Planning Meetings 241 hours Permit Reviews On-site at Event (Load-in, Inspections, Fireworks, etc.) TOTAL Staff Hours 247 hours Overall, the 2018 Firefly Music Festival event went smoothly. For our Department, this activity involves permitting and licensing activities and on-site inspections (before and during event). Since the festival event occurs on property zoned RC (Recreational and Commercial Zone), the Zoning Ordinance, Article 3 §18 contains specific provisions for permitting of a Temporary Outdoor Activity. This is slightly different than a Special Event Permit. Communication and planning for this event occurs throughout the year. With the 2018 event, the Fire Marshal’s Office also utilized a mobile data collection method developed with the City’s GIS (Geographic Information System) staff. Communication at various levels will be especially important in the coming year with the transition in event ownership. This Department of Planning and Inspections enjoys great communication with both Dover International Speedway and Red Frog Entertainment in regards to the planning and execution of the event; and we are confident that we will continue this positive relationship. Staff has identified a number of areas where improvements can be made in future years in the pre- event planning, permitting and in the implementation. These areas for improvement are further detailed in the attached Fire Marshal’s Report. In general, these improvements focus on the following topics: Festival set-up items; Rules and Management of Camping Areas; Roadways in event areas; Fire Protection Elements; and Emergency Planning. Staff also has identified the need for some potential Code amendments that we will be working to bring forward in the coming year as Ordinances for consideration. Attachment: • 2018 Firefly After Action Report, Fire Marshal’s Office

2018 Firefly After Action Report, Fire Marshal’s Office - The Fire Marshal’s Office is onsite to ensure that all Fire and Life Safety items are in place and adhered to for the citizens, staff, and attendees of the Firefly Music Festival to have a safe and enjoyable experience. - The Fire Marshal’s Office is in constant communication with Dover International Speedway, Red Frog Events, and AEG throughout the year in preparation for the Firefly Music Festival. - The Special Event Permit is turned into The City of Dover at least a month ahead of time. This permit is reviewed by staff who has input on all special event permits. Any changes to the festival after the permit submission is approved must be done through change orders submitted to Dover International Speedway and the Fire Marshal’s Office. These changes must be approved by both agencies. - There were also several other permits submitted by individuals not associated with Dover International Speedway/Red Frog Events/AEG who conduct business offsite during the festival. Staff reviews these permits and checks on them as well. - The Fire Marshal’s Office always had at least one person onsite for the festival (when the festival was open). This year, we were onsite 24/7 for load in and we were assisted by Code Enforcement staff to accomplish this. The current three staff members and one Code Enforcement Officer put in a total of approximately 241 hours between Monday morning and Sunday evening. The following was conducted by staff who were onsite: o Staffed utilized a new layer through the City of Dover GIS system which was created by Mark Nowak. While utilizing this system, staff plotted 144 “incidents” to include, but not be limited to, mobile/temporary cooking issues, FM contacted for information, emergency/exit light issues, meetings, electric department access, pyrotechnics preshow review, pyrotechnics show, EMR contact, open flame issues, and egress issues. I want to thank Mark Nowak for all his assistance with this new layer which we will continue to utilize. o Staff conducted a walkthrough of the entire festival. Several items were noted and passed onto Dover International Speedway to ensure compliance. Staff continued checking the festival during the remainder of the week. o Staff was onsite to ensure load in was conducted in accordance with office requirements. o Staff was onsite for pyrotechnics preshow review. Staff was on stage when pyrotechnics were conducted. 6 shows had pyrotechnics this year which is an increase from last year. o Several drivable surfaces were installed in accordance with an agreement made with Red Frog. Next year is the last year of the agreement made which will have most of the required roads completed. o We answered several questions that security had during the vehicle searches (this was the first year that this was conducted). o Staff assisted the electric department with access to areas needing to be checked due to a credentials issue.

o Staff assisted EMS staff o Staff assisted Dover International Speedway security with noncompliance of camping rules (cars in the fire lane) o Staff assisted with a large crowd at the entrance of the festival on Saturday - Items to address for the next festival: o Mount Fire extinguishers on stages in fixed locations. o Dover International Speedway security is needed in Lot 2 during load in (like lot 18). This is to ensure vehicles are pulled in and not turned around. This should continue to be monitored throughout the week like lot 18. o The vendor camping behind the North Hub needs to be marked out like the other lots and all rules apply to this lot as well (constant issue). o All cooking needs to be conducted under a flame-retardant tent. Several tents were flame resistant which included other questionable language. These tents were relocated this year. In the future, they will be required to be taken down. o Ensure all propane tanks are properly secured o No household furniture is permitted in the camping lots. One couch made it into lot 18. We will need a contact for the trash company to pick these items up immediately next year. o The Loft needs to be discussed in detail. We will not allow the fence/chain/rope to be in place. Any means of egress needs to be free. We can discuss what needs to be done if there is a desire to secure sections appropriately. I suggest that swing type doors be installed that read emergency exit only. o Complete roadways per the Red Frog agreement. Additional areas will need to be discussed and installed prior to the 2020 festival. o Emergency lights and exit lights need to be operable. This is a continuing issue. All electrical cords need to be out of reach and the connections need to be taped so they cannot be unplugged. o The structure in lot 9, third party inspection was never received. o All appropriate parties need to discuss and review the rules. Everyone should understand and enforce these rules. These rules need to be updated on the website and the app. In addition to other rules, no generators, charcoal grills, or open fires are allowed. I will review the Firefly website and submit additional comments. When purchasing tickets, the fans should have to acknowledge that they have read the rules. o The platform above the Progressive bus was used prior to a third-party inspection taking place o Some back of house Fire Lanes were impeded (mainly in Division 2/3). I believe this was due to there being additional space last year; however, the festival was brought back to normal conditions this year. o We would like to mark the lot 18 middle fire lane with the street signs

o Need to ensure specific language is in the rules regarding the type of vehicles, tents, and how vehicles are parked/tents are placed. o Emergency plan needs to be submitted to this office o Need to ensure that there is always fire protection on both sides of the bridge o Discussion needs to take place with the City of Dover City Solicitor about the special event permit. o This office will be working with the Planning office to propose new fees and fines to the Legislative and Finance Committee and Planning Commission. We are hoping to have this on the October agendas. - This was another successful festival within the City of Dover. I appreciate the outstanding working relationship our agency has with all the other agencies onsite. A special thank you goes to Mark Hostetter and Jim Hosfelt of Dover International Speedway who the City of Dover Fire Marshal’s Office mainly deals with for Fire and Life Safety compliance. We also look forward to working with AEG this year for the 2019 Festival. -

2018 Dover Police Department Firefly Music Festival After Action Report Wednesday June 13, 2018 to Monday June 18, 2018

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2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 1. EXECUTIVE SUMMARY: This report is produced to assist the Dover Police Department, Red Frog Events, Anschutz Entertainment Group (AEG) and the Dover International Speedway in identifying issues that emerged during the Firefly Music Festival and is being prepared by Lt. Kevin Kober, Special Enforcement Unit Commander of the Dover Police Department. The Dover Police Department’s Mission Statement during this event was to secure and deploy the law enforcement resources necessary to protect and serve the interest of the citizens and City of Dover, while preserving the peace and ensuring that pedestrian and vehicular traffic flow in an orderly and systematic manner during the six days involving the Firefly Music Festival Weekend. The Firefly Music Festival venue was split in years past between the jurisdiction of the Dover Police Department and the Delaware State Police. However, the area known as Division 3 and Lot 18 were annexed into the City of Dover and now fall under the Dover Police jurisdiction. Each agency works in conjunction with each other but is responsible as being the primary law enforcement agency to respond to and deal with complaints in their respective jurisdiction. 1.1 The Dover Police Department’s Objectives were: 1.1.1 To maintain a professional, courteous presence during all activities associated with the event. 1.1.2 Identify, control and/or remove conditions that could threaten the public safety. 1.1.3 Practice pro-active policing ideas while addressing any criminal activity with the appropriate law enforcement response. 1.1.4 Network with and employ the assistance of other law enforcement agencies as needed to ensure public safety and smooth flow of traffic. 2. ESTIMATED ATTENDANCE & TIMES OF EVENTS: The attendance for the event was not released this year by the promotors. An educated guess using past crowd size as gauge would be around 30,000 of those attending camping in the various campgrounds and approximately 80,000 in festival area during active hours. (Note: Camping sites sold and parking areas were located solely in Dover PD jurisdiction.) Camping for the event began at 0600 on Wednesday, June 13, 2018 and ended on Monday, June 18, 2018 at approximately 1100 hours. The campers were provided with the rules of camping upon their purchase of the camp sites as well as the rules were posted on the Firefly website. 2

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 The promoter and city agreed that the music event was to start at 1200 hours each day and was scheduled to end at 0200 hours on Friday and Saturday and 2400 hours on Thursday and Sunday. Red Frog/ AEG also had the "Hub" area open nightly after the venue was cleared for concert goers to enjoy additional activities. 3. PRIVATE SECURITY: The promoter, Red Frog Events/ AEG, contracted with Dover Downs International Speedway (DIS) and private security companies to staff different aspects of the venue. The role of private security at the event was to identify, control, and/or remove conditions that could threaten the peace, safety, and property of spectators, vendors, and/or staff at the event. Private security guards and event staff, staffed all entry and exit gates, as well as staffing all security posts, camping and parking areas, on both the exterior and interior of the event and camping. The private security company was responsible for conducting searches of all persons and property brought into the event. Additionally, DIS was required to manage all alcohol sales and operations due to their license requirements. DIS bartenders/servers were responsible for checking the identification of all patrons in any of the festival venues that served alcoholic beverages. The security companies were a key element in the safety and security of the event. The following is breakdown of the security companies and their responsibilities during the event. 3.1 CSC handled all of the stage security 3.2 CSC-Division 2 and all VIP viewing areas 3.3 DIS Security handled the parking lot and camping areas 3.4 BCM West Entry Gate and Division 1 3.5 APEX Vehicle Entry Control Points 3.6 RMC East Entry Gate and Division 3 Private security was also responsible for patrolling the camping/parking lot areas 24 hours a day during the entire event. Security was responsible for deterring minor incidents in the parking lots such as tailgating, drinking, overnight camping and thefts as well as deterring minor incidents such as loud/disorderly persons and thefts from the camping areas. During the event, the security staff liaised with law enforcement and handled all minor infractions that occurred on the event grounds, camping and parking areas. Large-scale crime issues were referred by the private security company to the Command Post for appropriate law enforcement intervention as deemed necessary by the Incident Commander of that respective jurisdiction. 3

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 4. AGENCIES INVOLVED: 4.1 Dover Police Department - As the primary law enforcement agency managed and deployed other law enforcement agencies as needed and retained law enforcement management responsibility for events that occurred in the jurisdiction of the Dover Police Department. They were also utilized to monitor, direct, and control traffic (pedestrian and vehicle) ingress and egress to the event in conjunction with the Delaware State Police, Delaware Department of Transportation and Dover Downs International Speedway and provided law enforcement/security at the venue. 4.2 Delaware State Police - As the secondary law enforcement agency managed and deployed and retained law enforcement management responsibility for events that occurred in their jurisdiction and Lot 18. They were also utilized to monitor, direct, and control traffic (pedestrian and vehicle) ingress and egress to the event in conjunction with the Dover Police Department, Delaware Department of Transportation and Dover Downs International Speedway and provided law enforcement/security at the venue. 4.3 Dover Fire Company – As the primary fire company was responsible for the overall fire safety and medical transportation during the event. Dover Fire coordinated with other fire companies to have ambulance and fire equipment staffed for the event which was supervised by a Fire Officer that was stationed at the Command Post. Due to the promoter of the event having a pyrotechnics display planned during the event, a Fire Marshal and Engine Crew was also present to monitor all pyrotechnic operations. 4.4 Little Creek Fire Company - was responsible for hazardous material safety. 4.5 Belvedere Fire Company - was responsible medical transportation. 4.6 Bridgeville Fire Company - was responsible medical transportation. 4.7 Hartley Fire Company - was responsible medical transportation. 4

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 4.8 Delaware City Fire Company - was responsible medical transportation. 4.9 Leipsic Fire Company - was responsible medical transportation. 4.10 Carlisle Fire Company - was responsible medical transportation. 4.11 Christiana Fire Company - was responsible medical transportation. 4.12 Farmington Fire Company - was responsible medical transportation. 4.13 Kent County EMS – was responsible for any severe or serious medical emergencies that cannot be treated by the on-site event first-aid staff. 4.14 Cheswold Police Department – was utilized in the area of Dover mall by the ‘will call’ booth for security. 4.15 Smyrna Police Department - was utilized to direct and control traffic ingress and egress for the event as well as patrol the parking lot, festival grounds and camping areas. 4.16 Milton Police Department - was utilized to direct and control traffic ingress and egress for the event as well as patrol the parking lot, festival grounds and camping areas. 4.17 Wyoming Police Department - was utilized to conduct security at festival grounds cash house and was utilized to direct and control traffic ingress and egress for the event as well as patrol the parking lot and camping grounds. 4.18 Delaware State Police EOD – was utilized to respond to and deal with any suspicious packages or items found or left in and around the grounds of the festival area and as well as Dover Downs property. 4.19 Delaware Alcohol Tobacco Enforcement (DATE) – staffed the event and provided uniformed and non-uniformed staff to monitor DATE compliance and assist with the interior event security and U/C operations. 4.20 Delaware Joint Terrorism Task Force (JTTF) – was utilized to provide undercover operations dealing with security issues in the parking areas and inside of the venue. 5

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 4.21 Dover Police Department Drug, Vice, Organized Crime Unit (DVOC) – was utilized to assist with security issues in the venue and the parking areas surrounding the venue. DVOC officers were used to identify any potential drug/crowd related problems. 4.22 Clayton Police Department - was utilized to direct and control traffic ingress and egress for the event as well as patrol the parking lot and camping grounds. 4.23 Delaware Fire Police - were utilized to direct and control traffic ingress and egress for the event. 4.24 Wilmington Manor Fire Company - was responsible medical transportation. 4.25 Goodwill Company - was responsible for medical transportation. 4.26 Houston Fire Company - was responsible for medical transportation. 4.27 Indian River Fire Company - was responsible for medical transportation. 4.28 Kent & Queen Ann Rescue MDy - was responsible for medical transportation. 4.29 Lewes Fire Company - was responsible for medical transportation. 4.30 Marydel Fire Company - was responsible for medical transportation. 4.31 Mid Sussex Rescue - was responsible for medical transportation. 4.32 Odessa Fire Company - was responsible for medical transportation. 4.33 Townsend Fire Company - was responsible for medical transportation. 5. COMMAND POST OPERATIONS: An onsite Command Post was utilized for this event and was located at the southwest corner of Dover Downs Speedway property which is just north of Control Point #1 located on Leipsic Road. 6

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 The Command Post served as the logistical center for the Dover Police Department, Delaware State Police, Dover Fire and other involved Fire, Law Enforcement and Security agencies. The Command Post served as the central point of contact for all event supervisors and the promoter. Media and non-law enforcement personnel were not allowed to access any of the designated Command Post areas unless authorized by the Officer in Charge (OIC) or his designee. 6. COMMUNICATIONS: The Firefly Festival was operated off of one radio frequency (KIOP2) for officers working traffic posts and security posts such as Festival and Campground Rove Patrols. This frequency was utilized by all law enforcement agencies. A Dover Police Department Dispatcher staffed the Command Post 21 hours a day during the event. The Dispatcher handled all law enforcement event radio traffic and maintained a call log of important and relevant information and incidents. Cellular phones were used as the primary means of communication with the undercover officers. 7. LOGISTICS: All uniformed personnel were required to wear their reflective vest or the Dover Police Department high visibility Special Events Uniform, while on duty. Those that did not have one accessible were issued one to use during the duration of the event. It was also anticipated that golf carts, flares, narcotics test kits, office supplies, office equipment, water, food, and other law enforcement equipment was going to be needed to properly carry out this plan. The Dover Police Department, Red Frog, Dover Downs International Speedway, Dover Fire, and the Delaware State Police provided the necessary logistics and support. Equipment was issued at the time of check in at the Command Post or public safety compound. All issued equipment to include golf carts, radios, credentials, and operational books were required to be turned in immediately after the officer’s assigned shift. 8. INTELLIGENCE: The Delaware Information and Analysis Center (DIAC), Delaware’s Fusion Center which serves as a critical component of Delaware’s Homeland Security as well as Criminal Intelligence, Critical Infrastructure Protection and Statewide Law Enforcement investigative support prepared a threat assessment regarding the events associated with 7

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 the Firefly festival and distributed same to the appropriated agencies that needed the information. Threat condition issued by DIAC was ELEVATED for the duration of the event. 9. FIRST AID/MEDICAL AID: DIS and Red Frog/ AEG provided contracted medical services (doctors and nurses) and staffed first aid stations throughout the venue. Kent County EMS personnel were also on hand to respond to calls for service. The ambulances from the respective fire companies mentioned in paragraph 4 were stationed at strategic locations throughout the festival and also at the public safety compound located at the back-a-house area and were available for response and transport if necessary. Dover Fire was in contact with the EMS supervisor as well as other medical staff at the event and coordinated any ambulance transportation that was required. All serious medical needs were transported to the Fan Care Center or Bay Health/KGH. 10. CALLS FOR SERVICE: Traditionally, an event of this type averages 10-20 arrests a day along with numerous EMS calls. It was anticipated the number of arrests would be similar in nature and would range from illegal drugs to disorderly subjects. Officers were discouraged from attempting to make routine arrests often encountered with these types of events. The on- site private security was given the first opportunity to resolve these types of problems. Police officers became involved only when absolutely necessary and/or when requested by private security. The Joint Command Center/ Dover Police Department received 120 complaints related to the Firefly Events from Wednesday June 13 at 0830 hours to Monday, June 18, 2018 at 1230 hours. Key complaints are broken down as follows:  (1) Death Investigation  (2) Domestic Incident  (2) Property Damage Crashes  (2) Personal Injury Crashes  (4) Assault  (12) Disorderly conduct  (7) Drug  (0) Fire  (1) Fraud  (1) Harassment  (0) Missing person  (2) Assist other agency  (0) Public Assist  (0) DUI 8

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018  (1) Found property  (5) Suspicious events  (31*) Thefts  (2) Welfare Check  (0) Alcohol Violations  (0) Animal Complaints  (3) Criminal Mischiefs  (0) Fights  (2) Psychiatric Event  (0) Terroristic Threatening  (1) Traffic Violations  (12) Trespass *There were a total of 187 victims of cell phone thefts and wallet/ purse thefts. Due to the extremely high volume, reports were grouped by time and location. The following were significant investigations made by Dover PD: Incident/Complaint#: 50-18-19923 Date/Time: Sunday, June 17th, 2018 at approximately 6:30AM Location: Firefly Camping Lot 18, Dover International Speedway, 1131 N. DuPont Hwy, Dover, DE Narrative: The Dover Police Department is investigating the death of a 20-year-old woman that occurred on Sunday morning. At approximately 6:30AM, officers were alerted to an unresponsive female in Firefly Camping Lot 18 at Dover International Speedway. Upon arrival, officers observed that Caroline Friedman from Philadelphia, PA was unconscious at her campsite. Friedman was treated on scene by medical staff and transported to Bayhealth Kent General Hospital where she was pronounced deceased at 6:55AM. Friedman was an attendee of the 2018 Firefly Music Festival being hosted at Dover International Speedway. The cause of Friedman’s death is unknown, but is not believed to be the result of foul play. An official cause of death is dependent upon autopsy and toxicology results. 9

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 Incident/Complaint#: 50-18-19763 Date/Time: Saturday, June 16th, 2018 Location: Firefly Music Festival, Dover International Speedway, 1131 N. DuPont Hwy, Dover, DE Officer Releasing Information: M/Cpl. Mark Hoffman, Public Information Officer Narrative: Throughout Friday night (June 15th) and into the early morning hours of Saturday, June 16th, the Dover Police Department was notified of several cell phone thefts as the result of pick pocket suspects being in the large crowds. One victim who had her phone taken was able to track the phone using the “Find my iPhone” app. Officers from the Dover and Delaware State Police Departments were able to track the phone to William Rodriguez (34) and took him into custody. Rodriguez was found to be in possession of 27 cell phones at the time, including the victim’s phone that was left on and was able to be tracked. Rodriguez has been charged with three counts of theft under $1,500 with additional charges pending. Investigating officers are working to identify owners of the remaining phones and contact their owners. A total of 20 charges were placed on the subject after investigation was completed. Rodriguez, who is from Miami, FL, was committed to JTVCC in default of $3,000 cash bond. The following are major drug arrests made by DVOC: On June 15, 2018 members of the Dover Police Departments Drugs Vice and Organized Crime Unit and Street Crimes Unit were conducting an undercover drug investigation in the Firefly Music Festival Camp Grounds, specifically Dover Downs, 1131 North Dupont Highway, Lot 2, Dover, Delaware. Shakir Styles did Deliver 3 Amphetamine Pills to an Undercover Police Officer while inside of Lot 2. During the arrest, Shakir Styles resisted arrest and while being forcefully arrested Styles did manage to get rid of a fanny pack containing several more Amphetamine Pills when he threw it and a bystander picked it up. - 3 Amphetamine Pills - 7 Marijuana Cigarettes/6.5 grams of Marijuana Shakir Styles was charged with the following criminal offenses: - Delivery of Amphetamine Pills - Possession With Intent to Deliver Marijuana 10

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 - Tampering With Physical Evidence - Resisting Arrest - Possession of Drug Paraphernalia Shakir Styles was also wanted out of Alexandria VA for Probation Violation for Drug Dealing but Extradition was denied. On June 14, 2018, members of the Dover Police Departments Drugs, Vice and Organized Crime Unit and Street Crimes Unit were conducting undercover operations inside of Firefly Music Festival Lot 2 Camp Grounds, Dover Downs, 1131 North Dupont Highway, Dover, Delaware. Undercover Officers observed a black male later identified as Hassan Mceachin selling counterfeit tee shirts inside of the Lot 2 Dover Downs Camp Ground. Officers attempted to contact Mceachin in reference to the offenses observed when he fled on foot through the camp ground until he was finally taken into custody. During the foot pursuit and struggle taking Mceachin into custody, a Dover Police Officer suffered injuries to his left arm. Mceachin was found in possession of the following: - 37 counterfeit Dover Downs Firefly Music Festival shirts - $850.00 United States Currency/Counterfeit Shirt Proceeds - .1 grams of Marijuana - Marijuana Grinder Hassan Mceachin was charged with the following crimes: - Assault 2nd - Trademark Counterfeiting - Resisting with Force or Violence - Possession of Marijuana - Possession of Drug Paraphernalia On 6/16/18 the Dover Police Departments Drug, Vice and Organized Crime Unit concluded a drug investigation with the arrest of Def-Parris Hearn. The DVOC unit was investigating Hearn for drug dealing at the Firefly Music Festival at Dover Downs. Hearn was taken into custody and found in possession of 200 doses of LSD. Hearn was charged with the below offenses and later arraigned at JP7. Bond information was not known at the time of this release. -Pos. with intent to deliver LSD -Pos. LSD in a Tier 3 quantity 11

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 On June 15, 2018 members of the Dover Police Departments Drugs Vice and Organized Crime Unit and Street Crimes Unit were conducting an undercover drug investigation in the Firefly Music Festival Camp Grounds, specifically Dover Downs, 1131 North Dupont Highway, Lot 2, Dover, Delaware. Zachary Williams and Edward Hartmann did deliver 1.4 grams of MDMA/Ecstasy to an Undercover Police Officer while inside of Lot 2. Following the arrest a search of Zachary Williams and Edward Hartmann, Officers searched them and their vehicle locating the following: - 33 grams of MDMA - 4.6 grams Cocaine - 1.1 grams Marijuana - Digital Scale Zachary Williams was charged with the following criminal offenses: - Delivery of MDMA/Ecstasy - Possession Tier 5 MDMA/Ecstasy - Possession With Intent to Deliver MDMA/Ecstasy - Possession With Intent to Deliver Cocaine - Conspiracy 2nd - Possession of Marijuana - Possession of Drug Paraphernalia Edward Hartmann was charged with the following criminal offenses: - Delivery of MDMA/Ecstasy - Possession Tier 5 MDMA/Ecstasy - Possession With Intent to Deliver MDMA/Ecstasy - Possession With Intent to Deliver Cocaine - Conspiracy 2nd - Possession of Marijuana - Possession of Drug Paraphernalia On 6/16/18 the Dover Police Departments Drug, Vice and Organized Crime Unit concluded a drug investigation with the arrest of Def-Andrew Arbieto. The DVOC unit was investigating Arbieto for drug dealing at the Firefly Music Festival at Dover Downs. Arbieto was taken into custody after selling an amount of Mushrooms and LSD to an undercover police officer. After being taken into custody Arbieto was found in possession of a total of 32 grams of Psilocybin Mushrooms and 30 doses of LSD. Arbieto was charged with the below offenses and later arraigned at JP7. Bond information was not known at the time of this release. 12

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 -Pos. with intent to deliver LSD -Delivery LSD -Pos. with intent to deliver Psilocybin Mushrooms -Delivery of Psilocybin Mushrooms -Drug paraphernalia -Pos. of Tier 1 LSD -Pos. of ammunition by person prohibited -Carrying a concealed dangerous instrument 11. ITEMS REQUIRING IMPROVEMENT: At the conclusion of the Firefly Music Festival, it was determined that there were several issues that needed to be addressed, dealt with and corrected for the 2019 Firefly Festival. Some of the issues that arose during the weekend which will be addressed in the upcoming meetings are as follows:  On Saturday there was an issue during the day where the festival entrance scanners went off-line and caused major back up of people waiting to get in. This eventually led to patrons pushing past the barriers on the bridge and front gate. Better communication from festival workers to JOC when issues arise that could lead to significant delays will help curb this issue in future.  Restriction on Motorcycles crossing the bridge while the bridge was open to carts only. This was corrected on Saturday to allow the proper access. It is recommended that motors have bridge access during the entire event when carts have access.  Communications within the festival itself particularly while a performance is on- going was severely hindered by the extreme sound levels. The location of the microphone mount on our Event Uniform is ill positioned and the audio is broadcast away from officers by design. Officers cannot hear any broadcasts while a large performance is on-going unless the microphone is held directly to one’s ear now tying up one hand which obviously in an emergency situation is going to cause an issue. The mics are equipped with a 3.5mm port to allow for an earpiece which would assist officers in the festival to ensure they hear all emergency and non-emergency broadcasts which would greatly improve communications.  Officers encountered numerous patrons who needed direction on where certain more important locations were. Depending on where officers were located at the time, it was difficult to say where these things were located or officers could only provide them a general direction to head because the location may have been quite a ways away (possibly leaving them lost again after they got part way there). After the first day of the festival, the paper maps were all, nonexistent and 13

2018 Dover Police Department Firefly Music Festival After Action Report 7/18/2018 numerous people weren't carrying cell phones to use the app (or they didn't want to download it on their phone). The posting of more signs to provide direction would have been helpful. Examples of these important locations would be bathrooms, lost and found, water station, and the charging locations.  Dispatchers - It would be advantageous to know the schedule of events and the number of people expected to attend well in advance, so the 911 manager can plan the dispatcher’s schedules accordingly. 12. CONCLUSION: There were 3482 of man hours managed by Dover PD (627 hours Municipal agencies) and 3275 hours managed by the Delaware State Police. Considering the size of the event, from the Dover Police public safety standpoint, the 2018 Firefly Music Festival did not have any major issues. The communication and understanding of everyone’s role during this festival has improved every year and as a result the overall day to day operations and safety of the event has improved. Planning for the 2019 Firefly Festival will be beginning soon. AEG has bought out Red Frog Events and is the sole owner of Firefly moving forward. Firefly for 2019 is Thursday June 20, 2019 – Sunday June 23, 2019 14

Level Requested as supported by 911 Data: 1 24 hours a day 7 days a week and 1 – 16 hours a day 7 days a week which covers our peak time 7am - 11pm Gem Ambulance Mid Atlantic Prime Care St. Francis EMS 1- 24 /day 7 days/week 2 – 24/days 7 days/week 1- 24 /day 7 days/week 2 – 24/days 7 days/week 1 – 16 hrs day/ 7 days a 1 – 16 hrs day/ 7 days a 1 – 12 hrs/day – 7 week week days/week All of the vendors except for PrimeCare require a transition period. Mutual Aid: Concern over difference in staffing. According to data from Kent County 911 Center the times where our current vendor was not available was due to being on scene at another incident or delayed at the hospital. Our new reporting requirement is going to capture the amount of time it is taking to release the EMS Staff from the local hospital so we can work with them with true data to hopefully reduce the times where we will need to utilize mutual aid. This would likely not decrease the amount of mutual aid that Dover EMS provides to our neighbors when needed.

Description Charge Ambulance Mileage – Ground $45/mile Ambulance ALS Level 1 - Non Emergency $1,053 Ambulance ALS Level 1 - Emergency $2,178 Ambulance BLS Non Emergency $992 Ambulance BLS Emergency $1882 Ambulance Specialty Care Transport $2,581 In cases where the patient is responsible for payment, as per contract, the patient will be billed in the amount of $250 per transport

Vendors At a Glance Vendor GEM Ambulance Mid Atlantic Prime Care St. Francis EMS 3 year contract $472,875 $909,000 $700,800 $600,000 $612,000 Annual Costs Year 1: 150,000 Year 1: 291,000 Option 1: 233,600 Year 1: 200,000 Year 2: 157,500 Year 2: 303,000 Option 2: 204,000 Year 2: 200,000 Year 3: 165,375 Year 3: 315,000 Year 3: 200,000 Submission Yes No Yes Yes Complete? Patient Fees $150 Did not submit $125 $250 Minority Preference No Yes Yes No (3 yr reduction (3 yr reduction 10,000) 7,008 / 6,120) Total Scores 806 456 841 779 Average Total 201.5 114 210.25 194.75 Average Individual 8.39 4.75 8.76 8.11 Score

City of Dover 2018 Transportation Projects Priorities Letter Draft #2 To: Safety Advisory and Transportation Committee From: David S. Hugg III, Director, Planning & Inspections and Dawn Melson‐Williams, Principal Planner Thru: Donna S. Mitchell, City Manager Date: August 21, 2018 Subj: 2018 Transportation Priorities Each year the City Council develops priorities for road improvements to be forwarded to the Secretary of Transportation and the Dover/Kent MPO for consideration in the department’s Capital Transportation Plan (CTP). The priorities below reflect current development patterns and the recommendations of related studies and plans, such as the Dover Bicycle Plan and Pedestrian Plan and the Delaware Route 8 Concept Plan and Operations Study. Projects have been re‐prioritized as appropriate. Ranking in the proposed FY19 to FY24 CTP has been noted for informational purposes. 1. Garrison Oak Connector Road – this project was moved down in the priority list last year reflecting completion of a June 2017 study (Garrison Oak Traffic Study) that indicated that road is not justified at this time, based on the current uses and potential continued development in the Garrison Oak Technical Park (GOTP). However, an alignment study to determine the feasibility and location of a future road connection is justified as this is an important economic development asset for the City and the County. Utilization of the GOTP is restricted by the lack of good access to SR1. As additional development occurs in the park its priority for construction will be revised as appropriate. It is not in the CTP. It is listed as a high priority project by the Central Delaware Chamber of Commerce. 2. Loockerman Street/Forest Street Intersection – this project has been a priority of the City to help spur redevelopment activities in the Downtown Development District while also improving traffic circulation and safety. It was identified as an improvement needed through the Restoring Central Dover Study and the West Side Redevelopment Study conducted in 2001. It is also complementary to the recommendations of the Capital Gateway Study addressing the Forest Street/Route 8 corridor. It would result in improved traffic circulation, a more pedestrian‐ friendlier zone at the railroad crossings and create a new “gateway” into the downtown. It is in the CTP as priority #60. 3. Sidewalks within the walk zone of the new Dover High School – Dover High School is entering another school year and critical gaps in the sidewalk system remain, including along Mifflin Road and along Route 8 on the south side from Mifflin Road west. This project also addresses the continuation of the Senator Bikeway and the recommendations from the Capital Gateway Study. The City is very concerned about public safety in this area and believes it deserves to be included in the CTP and funded at the earliest opportunity. 4. Crawford Carroll Avenue Extension – this project reflects the continuing growth of Delaware State University, commercial development in the area, and future development possibilities involving the Dover Mall and adjoining properties. It would provide access between the DSU P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

Learning and Living Commons facility and the main campus as an alternate to using US 13. The 2008 Comprehensive Development Plan identified the need to link educational facilities of Del Tech and DSU. It is also linked to Priority 5 as part of a plan to improve access throughout the US13 corridor and is associated with the Dover Mall north entrance realignment This project is included in the CTP as priority #47. 5. West Street Improvements from North Street to the Transit Center ‐ this project is along the western edge of the Downtown Development Distract and would improve traffic flow, safety and access to the transit system serving the Downtown and the City, and an opportunity for multi‐modal linkages to be established. West Street has become an important connection for the DART Transit service in the city but has not been improved to reflect to standards to meet this use. Part of these improvements were achieved with the completion of bike/ped pathways. It is in the CTP as Priority #71. 6. US 13 Service Roads/Scarborough Road – this project would create a service road parallel to US 13 from Leipsic Road to Scarborough Road, and a set of local access roads providing economic benefits to the Dover Mall and proposed adjacent commercial complex, the Dover Mall Power Center project concept. This project is in the CTP as SR 1/Scarborough Road C‐D roads at priority #100 and is part of the US Route 13 Circulation Study. It is listed as a high priority by the Central Delaware Chamber of Commerce. 7. College Road Corridor Upgrades (Kenton Road to McKee Road) – this project in in the CTP as priority #77 and includes road improvements and sidewalks in this heavily traveled corridor. It is a key east‐west linkage of northwest residential areas to commercial corridors and DSU. Recent development in this area includes apartments and a rehabilitation hospital near the College Road/McKee Road Intersection. 8. US 13 Sidewalk Construction – construction of multi‐use paths along US 13 continues to be a priority. Construction of sidewalks is required when properties are developed or redeveloped, but significant sections of the sidewalk system are either in deteriorated condition or missing (Public Safety Boulevard to Puncheon Run Connector, for example). This project is not in the CTP. 9. Route 8/Hazelettville Road Connector – this is a north/south access road that was identified in the Route 8 Concept Plan and Operations Study. This connection will encourage economic development and provide transportation alternatives in this heavily traveled corridor. This project is in the CTP as priority #54. 10. Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements – this project includes road improvements and sidewalks to improve traffic flow and bicycle/pedestrian safety. It is critical to improving the approach to the City from the northwest where new residential areas within and outside the City are being built. This segment also lacks sidewalks. the Route 8 Corridor Study identified several improvements along the Route 8 corridor that would improve safety, better manage access, reduce congestion and provide improved traffic flow. While improvements complementary to this corridor (POW‐MIA Parkway and Senator Bikeway, for example) address north/south movements, continued development on the west side of the City impact the capacity and operation of this roadway. This project is in the CTP as priority 70. It is listed as a high priority by the Central Delaware Chamber of Commerce.

11. Kings Highway/Route 13 Intersection Improvements – The intersection of Kings Highway/ White Oak Road and US 13 needs improvements to meet an acceptable level of service. Extensive new commercial development (Capital Station Shopping Center and other commercial facilities) are being constructed or are planned south of the intersection which will add traffic and access burdens on these roads. The intersection project is not in the CTP. In addition to these projects, the City is also in support of implementation of the Bicycle and Pedestrian Plans developed by the Dover/Kent MPO and approved by the City Council in 2016. We appreciate DelDOT’ s active participation in construction of segments of the Capital City Trail and Senator Bikeway. We look forward to discussing these priorities with the MPO soon.